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HomeMy WebLinkAbout1996 CC Minutes - CITY OF CENTERVILLE CITY COUNCIL MEETING DECEMBER 11, 1996 Pursuant to due call and notice thereof, the City Council of the City of Centerville held a Truth and Taxation hearing and a regular scheduled council meeting on December 11, 1996, at the City Hall. Mayor Tom Wilharber called the public hearing for Truth and Taxation to order at 6:05 PM. PRESENT: Tom Wilharber Sanna Buckbee Theresa Brenner Laura Powers-Rasmussen ABSENT: Mary Jo Helmbrecht STAFF/CONSULTANTS: Jim March Ry-Chel Gaustad Paul Palzer Dave Nyberg TRUTH IN TAXATION March reviewed the city's current status and past financial history. Statistics indicate the city dropped from the third highest to the number seven spot in regards to municipal tax rates. March explained, the proposed budget increased the levy by 5 percent. With additional revenue such as, antenna rental space contracts and a higher net tax capacity has helped reduce the municipal tax rate. March explained a graph of the 1996 expenditures and the proposed 1997 expenditures. Brenner questioned funding for capital improvement items. March explained, projects and purchases such as, replacing the snowplow and purchasing additional election supplies have been considered and fit into the 1997 budget. MOTION by Powers-Rasmussen, seconded by Brenner to close the Truth and Taxation public hearing at 6: 10 PM. Motion carried unanimously. Wilharber opened the regularly scheduled council meeting at 6: 11 PM. APPROVAL OF MINUTES: November 13,1996 council meeting minutes- MOTION by Brenner, seconded by Buckbee to table the November 13, 1996 City Council Meeting December 11, 1996 council meeting minutes. Motion carried unanimously. November 26, 1996 council meeting minutes - MOTION by Brenner, seconded by Buckbee to table the November 26, 1996 council meeting minutes. Motion carried unanimously. PAYMENT OF CLAIMS: City of Centerville November 27 - through 30th - MOTION by Brenner, seconded by Buckbee to approve the disbursements and receipts of November 27 through 30th. Motion carried unanimously. City ofCenterville December 1 through 1lth- MOTION by Buckbee, seconded by Brenner to approve the disbursements of December 1 through 11th. Motion carried unanimously. Centennial Fire District December 6, 1996 - MOTION by Buckbee, seconded by Brenner to approve the Fire Districts December 6, disbursements. Motion carried unanimously. SET AGENDA: Goals and Objectives for 1997 Meeting with Jim Brimeyer Assignments and Appointments for 1997 MOTION by Buckbee, seconded by Brenner to approve the set agenda. Motion carried unanimously. PETITIONS AND COMPLAINTS: APPEARANCES: Michael Navin - represented the Park and Recreation Committee - Navin requested direction to pursue a joint powers agreement with the area communities recreation committee. Navin explained, P&R addressed the lack of service Centerville has received from North Metro Recreation Services. Communities recreation may provide a better service to the citizens. Navin said, Centerville pays about $5.00 per household to North Metro and the city doesn't know where these funds are spent. P&R would like to look further into the joint powers agreement. Buckbee asked if the school would participate. Navin will look into the schools participation and/or interest. Navin said, if the City chooses not to go with the contract, Centerville will be left out and may have to pay additional fees to be included in recreation 2 City Council Meeting December 11, 1996 programs. March spoke with Lino Lakes and Circle Pine Administrators and both are pushing for the agreement. Navin mentioned a flyer explaining the change was being sent to the surrounding communities indicating the change and suggested Centerville be included. Brenner would like to move forward with this, but would like to see more participation from the City. Navin explained, Lino Lakes has some good programs such as, flag football and adult programs. Wilharber suggested not paying for both North Metro and the Communities program. Brenner asked ifthe council could see the financial on North Metro. MOTION by Buckbee, seconded by Brenner to direct city staff to contact Lino Lakes and approve the Parks and Recreation committee to actively participate in the joint powers agreement. Brenner added, and request the financials on North Metro. Motion carried unanimously. OLD BUSINESS: Results of Senior Housing public meeting - Brenner reported, they met on December 5, and had a nice turn out of about 25 people. An architect was present and explained different housing designs. A management company who works through Anoka County HRA was present to discuss management services for the housing. Brenner mentioned, several people were interested in senior housing. Brenner suggested, setting up a meeting with Anoka County HRA, the Fire Chief, and the City Engineer to further discuss senior housing to see if this is something the City wants to do. March spoke to Kate Drewry from Rice Creek Watershed District, she said the city would have to be 100 feet from Clearwater Creek, but they could try to work on the City Hall location. Wilharber was in favor of discussing senior housing, but doesn't care for sharing the Fire Department and City Hall parking lot. Buckbee was in favor of senior housing, but was not in favor of the location behind City Hall. Powers-Rasmussen asked if St. Genevieve responded to the city's interest in their property. Brenner said St. Genevieve was not interested in selling or donating their land. Powers-Rasmussen thanked Brenner for her time and hard work. Final plat approval for Willow Glen - Nyberg suggested approving the final plat contingent upon Rice Creek Watershed District and the Engineers okay, allowing MSA to review all issues. Nyberg said, Gerald Rehbein requested half of the park dedication monies be paid now and remaining monies be paid after the next phase is platted. Buckbee asked if there will be any assessments on the property. March said no. Buckbee was not in favor of the fifty-fifty payment. Powers-Rasmussen agreed. C.R. Hackworthy of Bright Key Development said, if the townhomes were not completed, the city would have to return the park dedication money. 3 City Council Meeting December 11, 1996 Buckbee expressed concern of compliance with ordinance #8, section 38.01 - temporary turn around. Nyberg said the developer will comply with this and all ordinances. MOTION by Buckbee, seconded by Brenner to approve the final plat contingent upon Rice Creek Watershed Districts and Engineering approval. Also the temporary turn around be addressed with the Fire Chief Motion carried unanimously. Development Contract/or Willow Glen - C.R. of Bright Key Development requested the city council permit half of the park dedication fee of $36,000 be paid now and the remaining amount upon completion of the development. MOTION by Buckbee, seconded by Brenner to approve the development contract between R&R leasing and the City of Centerville with changes, which include 50% of the park dedication fee. Further, contingent upon the City Engineers approval. Motion carried unanimously. Building Permits - C.R. of Bright Key requested the city council to lower the building permit fees associated with each townhome. C.R. compared Centerville's market value against Oakdale and Woodbury. The Centerville end unit is valued at $86,000, the permit fee is $873.75. An Oakdale end unit is valued at $87,400 the permit fee is $540.50. A Woodbury end unit is valued at $84,600 and the permit fee is $540.50. C.R. requested the council to lower the permit fees to be in conjunction of other communities. The cities of Oakdale and Woodbury base the permit fee on the 1988 Building code. Centerville has adopted the 1994 Building Code permit fee. c.R. requested Centerville to consider utilizing the 1988 Uniform Building Code for fees. Palzer stated Todd Smith, Anoka County Assessor reviewed the plans and the home value came in at $97,100. Palzer said, originally the end unit plans C.R. submitted were valued at $85,000 now c.R. is proposing a value of $79,000. The County Assessor included 5 of the 20 possible options available and concluded $97,100 is the fair market value. MOTION by Powers-Rasmussen, seconded by Brenner to deny a permit decrease. Motion carried unanimously. c.R. stated for the record, he was very disappointed in how this matter has been handled. He felt working with the city would be a two way street, but now he understands it's a one way road. c.R. was very disappointed the council wouldn't consider a decrease in the permit fees. Watermain Interconnect - Nyberg interjected the watermain issue down 20th Avenue is more of a political issue than a service issue. Jim March and Dave Nyberg planned to meet on Monday with Eagle Pass Developers, to discuss the future outlook for a water supply, on the south side of the City. Nyberg presented four different feasibility options 4 City Council Meeting December 11, 1996 for extending the watermain sanitary sewer to the southeast corner of the City. The options are as follows: First, extend watermain and sanitary sewer along the proposed right-of-way for 21 st Avenue. The watermain could tie into Lino Lakes' existing 16" watermain along Cedar Street. Second, extend watermain and sanitary sewer alongside 20th Avenue south to the intersection of 20th Avenue and Cedar Street. This too could tie into Lino Lakes' existing 16" watermain. This option mayor may not be served by gravity sanitary sewer to the north and south. This option would warrant further exploration in a feasibility study. Another option is to analyze the capacity of the lift station in Center Oaks 2nd Addition to handle extra effluent from the previous two options. The station would need to be checked for the possibility of retrofitting. This option would include preliminary cost of a new lift station if the retrofits are not feasible. Finally, study the potential individual service corridors for the industrial area between 20th and 21 st Avenues, north of Cedar Street. The study would consist of proposed layouts and cost for utility placement within the development and to better analyze anticipated assessments. Nyberg concluded, all options would include a preliminary assessment scenario to allow the City to better anticipate future funding needs. Each option would need an estimated budget of $1 ,000 to further investigate its feasibility. MOTION by Buckbee, seconded by Brenner to authorize the City Engineer to do a feasibility study for option number 2 and 3. Brenner added, and prepare preliminary scenario's not to exceed $2,000.00. Motion carried unanimously. Eagle Pass - snowmobile issue - Nyberg spoke with Mike Quigley of Eagle Pass, Mike felt since this is private property, snowmobiling in the area would be trespassing. Status of Peltier Lake Drive - Nyberg recommend the council consider resurfacing Peltier Lake Drive. Summer of'97 will be 10 years since the road was constructed. Buckbee suggested looking into some other options, instead of assessing the home owners every 10 years. Wilharber said the council will take this into consideration and perhaps address this in the Spring of'97 with Public Works. Set date for public hearing on Comprehensive Plan - March spoke with Dean Johnson of Resource Management, and suggested the public hearing be set for January 8, 1997. MOTION by Buckbee, seconded by Brenner to set the date for the Comprehensive Plan hearing for January 8, at 6:00 PM. Motion carried unanimously. 5 City Council Meeting December 11, 1996 completed a county plan and the cost seems to be less per city than if each city veered out on their own. Spring Lake Park received a quote between $20,000. - $30,000 to complete a wellhead protection plan for their city. Anoka County is working with the majority of the cities to complete a county wide wellhead protection plan. Gaustad continued, Centerville would pay about 3% of the cost, whereas, the cities of Coon Rapids, Blaine and Anoka will pay the majority of the cost. Gaustad concluded, Anoka County Health Department would like each interested city to enter into a joint powers agreement. MOTION by Brenner, seconded by Powers-Rasmussen to enter into a joint powers agreement with Anoka County. Motion carried unanimously. March mentioned a liaison and an alternate person was needed for the wellhead protection plan. March suggested Gaustad be the liaison and himself the alternate. MOTION by Wilharber, seconded by Buckbee to appoint Ry-Chel as the Liaison and Jim as the alternate. Motion carried unanimously. Powers-Rasmussen left at 8:25 PM. Meeting with Jim Brimeyer was set for January 15, 1997 at 3:00 PM. COMMITTEE REPORTS ADMINISTRA TOR REPORTS March reviewed the Capital Improvement list: Center Oak drainage Over sizing of water and sewer Public Works Building Snow plow replacement Back hoe/ mower Adding new parks to the area Wilharber suggested the council create a high to low priority list for '97 goals and objectives. Wilharber asked the council to think about assignments and appointments for 1997. MOTION by Buckbee, seconded by Wilharber to adjourn the meeting. Meeting adjourned at 8:40 PM. Re~~~U~l~t1ULdt{lt:C} R?*;r Gaustad City Clerk - 6 CITY OF CENTERVILLE CITY COUNCIL MEETING DECEMBER 18, 1996 Pursuant to due call and notice thereof, the City Council of the City of Centerville held a regular council meeting on December 18, 1996, at the City Hall. Mayor Tom Wilharber called the meeting to order at 6:01 p.m. PRESENT: Tom Wilharber Sanna Buckbee MaryJo Helmbrecht Theresa Brenner ABSENT: Laura Powers-Rasmussen STAFF/CONSULTANTS: Ry-Chel Gaustad APPROVAL OF MINUTES: November 13, 1996 Minutes - MOTION by Helmbrecht, seconded by Brenner to approve the November 13, 1996 minutes. Buckbee yes, Brenner yes, Helmbrecht yes, Wilharber abstained. November 26, 1996 Minutes - MOTION by Brenner, seconded by Helmbrecht to approve the November 26, minutes with corrections. Motion carried unanimously. PAYMENT OF CLAIMS: City of Centerville - December 12 - 18th MOTION by Brenner, seconded by Helmbrecht to approve the disbursements from December 12 through 18th. Motion carried unanimously. Pay Estimate #2, Willow Glen - Wilharber proposed pay estimate #2 for Willow Glen requesting $49,070.31 be paid. MOTION by Buckbee, seconded by Helmbrecht, to approve pay estimate #2 for Willow Glen in the amount of$49,070.31, under direction of David Nyberg. Motion carried unanimously. a Pay Estimate #3, Eagle Pass - Wilharber reviewed pay estimate #3 for Eagle Pass. City Council Meeting December 18, 1996 MOTION by Helmbrecht, seconded by Brenner to approve pay estimate #3 in the amount of$9,869.31 for Eagle Pass. Motion carried unanimously. Pay Estimate #4, Clealwater Meadows - Wilharber reviewed pay estimate #4 partial payment for Clearwater Meadows, which indicated the total amount due at this time is $11,188.15, with a total retainage of$14,722.22. MOTION by Brenner, seconded by Helmbrecht to approve Clearwater Meadows pay estimate #4 in the amount of$11,188.15. Motion carried unanimously. SET AGENDA: Complaint Meeting with Jim Brimeyer MOTION by Buckbee, seconded by Helmbrecht to approve the set agenda. Motion carried unanimously. PETITIONS AND COMPLAINTS: Helmbrecht reported she had received a complaint, that there is no speed limit sign on Old Mill Road. Wilharber directed city staff to notify Public Works. Wilharber mentioned Dupre road sign was misspelled. Gaustad reported the sign had been corrected. APPEARANCES: UNFINISHED BUSINESS: Meeting with Jim Brimeyer - 6 month review for the Clerk/Administrator - Meeting was rescheduled for Wednesday, January 8, at 3:00 p.m. NEW BUSINESS: COMMITTEE REPORTS: Economic Development Committee - Brenner reported during the EDC meeting the comprehensive plan was discussed. The committee members stressed including the downtown revitalization in the compo plan. Helmbrecht asked if someone from EDC would be present at the public hearing. Brenner believed a member from EDC would be at the public hearing to discuss the downtown area. ~ Brenner reported a correction in the EDC minutes under senior housing; the $66,000 per unit for cottage style was corrected to read $66,000 per unit in an apartment building. 2 City Council Meeting December 18, 1996 Wilharber reported the police department has had several snowmobile thefts. ADMINISTRATOR REPORTS: Gaustad confirmed the Clerk! Administrator review with Jim Brimeyer is scheduled for Wednesday, January 8, at 3:00 p.m. Further, the public hearing for the comprehensive plan is scheduled for Wednesday, January 8, at 6:00 p.m. Finally, Senior Housing Workshop is scheduled for Wednesday, January 15, at 5:00 p.m. Gaustad indicated Monday, January 6, is the newsletter deadline. Brenner suggested including the 1997 budget. Wilharber mentioned the city is scheduled to close on the Central Park property on Friday, December 20th. CONSENT AGENDA: Resolution Adopting 1996 Tax Levy, Collectible in 1997 - MOTION by Brenner, seconded by Helmbrecht to approve the Consent Agenda. Motion carried unanimously. Wilharber requested the council have 1997 goals and objectives prepared for the next council meeting. Wilharber passed out the 1996 appointment list and asked if the council would come prepared to address the 1997 appointments. ADJOURN: MOTION by Buckbee, seconded by Brenner to adjourn the December 18, 1996 council meeting. Motion carried unanimously. Meeting adjourned at 6:25 p.m. Respectfully Submitted, f1!-@<L[ ilaUiJttlt1L .I Ry-Chel Gaustad City Clerk I 3 CITY OF CENTERVILLE CITY COUNCIL MEETING NOVEMBER 26, 1996 Pursuant to due call and notice thereof, the City Council of the City of Centerville held a regular council meeting and workshop on November 26, 1996, at the City Hall. Mayor Tom Wilharber called the meeting to order at 5:00 PM. PRESENT: Tom Wilharber Sanna Buckbee Theresa Brenner MaryJo Helmbrecht Laura Powers-Rasmussen STAFF/CONSULTANTS: Jim March Ry-Chel Gaustad Paul Palzer Greg Hellings David Nyberg WORKSHOP 5:00 PM Mike Black of Royal Oaks Realty was present to discuss a new sketch plan for the Hensel/Leroux property. Black explained Marcel Eibensteiner was the owner of Royal Oaks Realty, Inc. and they have been developing elite homes since 1977 in the metropolitan area. Black gave his background as a graduate of Manka to State University then working for several municipalities and now works with Royal Oaks as a planner. Black explained Marcel has entered into a purchase agreement with Mr. Goertz, but Mr. Goertz would be building in the development. Black presented three sketch plans, two with a looping road, which would not connect Centerville Road. One sketch plan would connect Centerville Road. Black felt the looping roads would provide a warmer atmosphere whereas, Centerville Road would be a dead end, close to the development. Black projected the homes would range from $160,000.-$175,000 to over $200,000. The proposed project would be called Lakeland Hills. Royal excavating more than likely would be doing the ground movement, although Glen Rehbein has done the grading plans. The average lot size would be around 15,000 sq. ft. Wilharber had spoke to John McClellan from the Centerville Elementary School and they were not in favor of a through road. Wilharber was not in favor of condemning property for a through road. I March questioned the standard restrictive covenant. City of Centeville Novmeber 26, 1996 Black said first, there will be an architectural review - approving the plans prior to building. Second, there will be a restrictive covenant with the size of accessory building. Brenner asked how Royal Oaks was planning to finance; go through the 429 process or independently finance. Black said they will do the finance of project. Brenner asked if they would be having city installed improvements. Black said they are capable of doing the work themselves, but whatever the city is comfortable with. Nyberg suggested the council indicate to Mr. Black their intentions for city installed improvements or not, so Mr. Black can obtain the proper easements. Helmbrecht asked when Peltier Lake Drive will be redone. Palzer felt it was the worse road in the city, and it should be done soon. Buckbee said it was done in 1987 and felt the city should consider not assessing the property owners on Peltier Lake Drive every 10 years. Black suggested an investigation on the utility easements either through the existing homes, school or any other options. Palzer suggested a permanent cul-de-sac if Centerville Road doesn't go through. March suggested rezoning the property in January from R2 to R3. t Buckbee said, city policy states, the City handles the city installed improvements. March asked Hellings which would be best, city installed improvements or developer install improvements. Hellings said the city could go either way, which ever they are more comfortable with. MOTION by Wilharber, seconded by Buckbee to adjourn the workshop. Special Meeting adjourned at 6:03 PM. Mayor Wilharber called the November 26, 1996, regularly scheduled meeting to order at 6:09 PM. Wilharber announced the council will moved into closed session and adjourn to the small room to discuss a personnel issue at 6: 10 PM. Meeting reconvened at 7:25 PM. Hellings explained the "Open Meeting Law" which requires the city to state, the council met in closed session to discuss an employee issue regarding Tim Danielson, whom will be 2 City ofCenteville Novmeber 26, 1996 placed on probationary discipline for an unspecified time period and a probationary contract will be developed between the city and Mr. Danielson. APPROVAL OF MINUTES November 13, 1996, regular meeting- MOTION by Buckbee, seconded by Helmbrecht to table the November 13, 1996 minutes. Motion carried unanimously. PAYMENT OF CLAIMS Centennial Fire District - Nov. 12- MOTION by Powers-Rasmussen, seconded by Buckbee to approve the Centennial Fire District receipt and disbursements November 12th. Motion carried unanimously. Centennial Fire District - Nov. 21 - MOTION by Powers-Rasmussen, seconded by Brenner to approve the Centennial Fire District receipts and disbursements for November 21 st. Motion carried unanimously. City of Centerville- MOTION by Helmbrecht, seconded by Brenner to approve the November 14 - 26 receipts and disbursements. Wilharber yes, Brenner yes, Helmbrecht yes, Buckbee yes, Powers- Rasmussen abstained. Helmbrecht thanked the Centerville Lions for the donation of the City Sign. Eagle Pass Pay Estimate #2 - Streets and Utilities - Nyberg said one payment remains which covers curbs/gutters. Helmbrecht suggested flagging the utilities in Eagle Pass so snowmobilers do not hit them. MOTION by Buckbee, seconded by Helmbrecht to approve the pay estimate in the amount of $372,691.23 and the city retaining $26,931.72. Motion carried unanimously. Willow Glen -Pay Estimate # 1 - MOTION by Buckbee, seconded by Helmbrecht to approve the pay estimate #1 for Willow Glen in the amount of $39,279.36, with a Retainage of $2,067.34. Wilharber yes, Buckbee yes, Helmbrecht yes, Brenner yes, Powers-Rasmussen abstained. Clearwater Meadows - Pay Estimate No. 3 - MOTION by Helmbrecht, seconded by Buckbee to approve pay estimate no. 3 for Clearwater Meadows in the amount of$119,195.07, with a retainage of$14,133.37. Motion carried unanimously. SET AGENDA Snowmobiling on Main Street 3 City of Centeville Novmeber 26, 1996 ~ EDC MOTION by Powers-Rasmussen, seconded by Helmbrecht to approve the set agenda. Motion carried unanimously. PETITIONS AND COMPLAINTS Powers-Rasmussen received a complaint about the bright lights shinning on the house across from the building the elementary school rents on Heritage. Wilharber feels the lights help the home owners, light the parking lot, provide security and safety. Wilharber received a few complaints about snow plowing, for the public procedures are; plow the Fire Department first, main thorough ways seconded and side streets and dead ends last. PUBLIC HEARING FOR THE ASSESSMENTS FOR THE STEVENS AND EDGETT WATER AND SEWER HOOK-UPS. Wilharber opened the public hearing at 7: 3 5 PM. MOTION by Powers-Rasmussen, seconded by Brenner to adjourn the public hearing. Closed public hearing at 7:38 PM. OLD BUSINESS Final plat approval Willow Glen - MOTION by Powers-Rasmussen, seconded by Buckbee to table this issue until next meeting, since council did not receive the information in time to review. Buckbee yes, Powers-Rasmussen yes, Brenner yes, Wilharber nay, Helmbrecht nay. Nyberg explained the developer is not use to taking over the utilities as FHA is restricted to doing the loan because the utilities are and will be privately owned. C.R. of Bright Key Development requested the city council change the developers agreement to exclude the utilities and storm water as privately owned. Nyberg said if the council elects to do this then the city will be responsible for the utilities. MOTION by Buckbee, seconded by Helmbrecht to approve public utilities for Willow Glen. Motion carried unanimously. Laura Powers-Rasmussen left at 8: 10 PM Metropolitan Council preliminary comments on Compo Plan - March spoke with Dean Johnson and he is over budget on this project. Mr. Johnson would like to address these issues submitted, then have a public hearing and send it back for final approval. 4 City of Centeville Novmeber 26, 1996 ~ Buckbee asked where Mr. Johnson is at now with the plan and what was the original quote? March said he would talk to Mr. Johnson. Brenner felt the city should be willing to pay more to make sure the job is done right. Wilharber agreed with Brenner, the city should consider investing more to make sure the job is done right. Brenner reported persons from EDC felt property owners should be notified of any potential changes on the comprehensive plan. Buckbee commented this may only take affect after a homeowner sells. March indicated there will be a public hearing on the new comprehensive plan, he will get a date from Dean Johnson and get back to the council. Water Tower/Interconnect - March reported some funds are available for the water tower/interconnect. Gerald Rehbein has been in and would like to do something with his properties. The city may consider stepping up in force to see who is going to pay for what. Nyberg explained Lino is painting a pretty picture for Rehbein and since he owns the property on both sides of 20th, Lino may have the service to accommodate Gerald's needs. Nyberg suggested the city get utilities out there prior to Lino. Further, a four- fifths vote of the council could initiate the development of the services. Wilharber thought the interconnect will work well as both cities are working together, and was in favor of working with Gerald to provide service. Palzer said if the city is not going to do the interconnect, perhaps hooking up a pump to provide services. March suggested Nyberg study the cost in the feasibility study. Snowmobiling on Main Street - Helmbrecht suggested something be done about the snowmobilers. Suggesting speed limit signs and enforcement from the Police Department. Palzer said since Main Street is a county road the city may not be able to post a snowmobile limit sign, but he would look into it. NEW BUSINESS: Payment to the IMe right of way fund - MOTION by Buckbee, seconded by Helmbrecht to approve our city to join in the fight for right of way. Motion carried unanimously. Senior Housing Public Informational Meeting - Brenner explained construction costs were high for the senior housing. If the city is to continue with senior housing it may have to use city property. The purpose of the meeting on December 5 at 1:00 PM is to see if there is an interest from any of the seniors. It Liquor License Renewal for 1997 - MOTION by Buckbee, seconded by Helmbrecht to approve the liquor license for 1997 contingent upon: State Approval 5 City ofCenteville Novmeber 26, 1996 - Payment Insurance Required paperwork Motion carried unanimously. Siren maintenance agreements - MOTION by Buckbee, seconded by Helmbrecht to contract with Embedded Systems for a siren maintenance agreement. Motion carried unanimously. Resolution #96-39 adopting assessment role - MOTION by Helmbrecht, seconded by Brenner to approve resolution #96-39. Motion carried unanimously. COMMITTEE REPORTS Brenner reported the EDC suggested having a sign-up log for organizations wishing to put a message on the city sign. Mary Capra put together a sample sign up log for staff to review. Brenner reported, EDC is also exploring the idea to have a Welcome Wagon for new Centerville residents. BUSINESS PERSON AND CITIZEN OF THE YEAR Brenner reported Dan Tourville will receive the Citizen of the Year, and Business Person of the Year is Dick Hubers. CONSENT AGENDA 1. Resolution #96-37 providing support to "creating community" 2. Resolution #96-38 defining expenditures for the City Holiday Party. 3. EDC Business/Citizen of the year awards MOTION by Buckbee, seconded by Helmbrecht to approve the consent agenda. Motion carried unanimously. ADJOURN MOTION by Buckbee, seconded by Brenner to adjourn the November 26, 1996 Council meeting. Meeting adjourned at 9: 07 PM. ~ ~esp. tfuJI..,r Sub~J.t.ed,.. ... j , i J{!J(f!! /!;J(lt (uta~ ) y-Cl{el Gaustad City Clerk 6 ~ CITY OF CENTERVILLE CITY COUNCIL MEETING NOVEMBER 13, 1996 Pursuant to due call and notice thereof, the City Council of the City of Centerville held a regular council meeting on November 13, 1996, at the City Hall. Acting Mayor Helmbrecht called the meeting to order at 6:02 P.M. PRESENT: Mary Jo Helmbrecht Sanna Buckbee Theresa Brenner ABSENT: Tom Wilharber Laura Powers-Rasmussen STAFF/CONSULTANTS: Jim March Gregory Hellings Ry-Chel Gaustad Carolyn Drude David Nyberg PUBLIC HEARING - DELINQUENT UTILITIES: W A TER~ SEWER & GARBAGE. Helmbrecht opened the Delinquent Utilities Public Hearing. It was mentioned the city has the authority to place delinquent utilities onto property taxes through the county. Helmbrecht opened the floor for discussion. Joseph Salhstrom of 1605 Peltier Lake Drive, objected to the late fees. Mr. Salhstrom presented canceled checks supporting his objection. Mr. Salhstrom requested the council consider allowing residents to use any garbage hauler. Helmbrecht said his name will be removed from the assessment list. MOTION by Brenner, seconded by Helmbrecht to close the public hearing. Motion carried unanimously. MOTION by Brenner, seconded by Helmbrecht to approve the resolution for the delinquent sewer bills to be certified to the county auditor, under code 825.98. Motion carried unanimously. Council Meeting November 13, 1996 ~. MOTION by Brenner, seconded by Helmbrecht to approve the delinquent water bill resolution for the delinquent water bills to be certified to the county auditor, under code 825.98. Motion carried unanimously. MOTION by Brenner, seconded by Buckbee to approve the delinquent garbage resolution with the deletion of Joseph Salhstrom. Motion carried unanimously. ASSESSMENT HEARING FOR CLEARWATER MEADOWS AND BRIAN DRIVE W A TERMAIN SERVICES. Helmbrecht opened the Public Hearing on Clearwater Meadows and Brian Drive Assessments. Nyberg explained the procedures. Nyberg indicated the proposed assessment at $1,644.91 for a period of 10 years with an interest rate of8% annual compounding, the first payment of$270.38 the remaining payments of$245.14. Kevin Fogerty of7088 Brian Drive questioned the conclusion of the assessment amount, suggesting the council consider lowering the S.AC. fees. Steven Yoch - representing Rockey Goertz ofKlosner Goertz Homes Inc., questioned the council if they received Mr. Goertz objection letter. March acknowledged receipt of the letter. Y och continued explaining the City Hall Watermain improperly charges K-G for the entire cost of the City Hall watermain when other property owners will benefit from the improvement. The assessment should be adjusted to reflect the proportional benefit which will be realized by others. In particular, the Eagle Pass subdivision will contain over 140 units which will benefit from this improvement and are not being assessed. Y och further explained the period of the assessment; the proposed assessment requires payment over five years while the Development Contract Clearwater Meadows (June 10, 1996) between the City and K-G requires payment over ten years. Nyberg questioned Mr. Goertz's request for the terms 6.5% over 5 years then asked if that was the terms the City and Mr. Goertz agreed upon. It Nyberg asked Mr. Goertz if the interest rate of6.5% with 5 year payments were the terms the City and Mr. Goertz agreed with. Mr. Goertz simply would like to see a break down on all fees, administration, engineering and construction since he is paying for each. Y och suggested sitting down with Mr. Nyberg to discuss the fees and the assessment amounts prior to the council adopting the assessment. Further, the terms in the developers agreement were 8% over 10 years. Y och stated if the City adopts the assessments tonight then they will go to court. March asked if Carolyn Drude recalled a meeting with Mr. Goertz and himself when the term length of the bonds were discussed. Ms. Drude recalled the meeting and recalled the terms 6.5% interest with maturity in the fifth year. Mr. Goertz commented its not that the term issue isn't the end of the world, he would just like 2 Council Meeting November 13, 1996 ~ to know where his money is going. Mr. Goertz stressed his interest in identifying allocation of costs associated with Clearwater Meadows. Hellings interjected; the issues could perhaps be ironed out in a meeting between staff and Mr. Goertz, then bring the results back to the council. Hellings explained the council's options are to either adopt the assessments noting the objection was timely received. Which gives the developer 30 days to appeal to the district court or, ifthe council so chooses, to direct staff to sit down with the developer and the developer's attorney to see if the questions can be appropriately answered. If not, perhaps allow the litigation to continue, as Mr. Hellings was comfortable with either option. March asked Carolyn Drude if the assessment role had to be adopted for the cash flow situation for the City, since the City has been cash flowing this project based on the sale of the bonds and the timing of the cut off for certification. Drude responded her recollection ofthe meeting was 5 years and callable in 3 years. Further, the bonds are good through tonight only. Hellings suggested if the Engineer is comfortable to sit down with Mr. Goertz and his Attorney, they do so. An executive meeting with the council and attorney was held to discuss an employee issue. - Nyberg asked if anyone had further questions, prior to the break. Fogerty agreed with Mr. Goertz and thought the construction costs were too high. Fogerty explained his assessment was based on benefit whereas, the Developer's assessments are based on cost of construction. Mark Edberg of 7072 Brian Drive asked if his well goes bad could he replace it. Nyberg said no, once it goes bad he would have to hook up. MOTION by Helmbrecht, seconded by Brenner, to close the meeting as the council discuss an upcoming personnel issue. Helmbrecht suggested in the meantime the Engineer and Mr. Goertz discuss the Clearwater Meadows and Brian Drive assessments. Motion carried unanimously. Meeting was closed at 7:30 PM. 7:30 PM Tom Wilharber arrived. Helmbrecht reconvened the November 13, 1996, Council Meeting at 8:00 PM. APPROVAL OF THE MINUTES MOTION by Helmbrecht, seconded by Brenner to approve the October 23, 1996, council meeting minutes with corrections. Motion carried unanimously. PAYMENT OF CLAIMS 3 Council Meeting November 13, 1996 a City of Centerville - MOTION by Brenner, seconded by Buckbee to approve the disbursements and receipts from October 24 through November 1st. Motion carried unanimously. City of Centerville - MOTION by Buckbee, seconded by Brenner to approve the November 1 through 13th receipts and disbursements. Motion carried unanimously. SET AGENDA New Business: Drainage issue Planning and Zoning appointing a new member Two items under administrators report MOTION by Buckbee, seconded by Helmbrecht to approve the set agenda. Motion carried unanimously. PETITIONS AND COMPLAINTS APPEARANCES UNFINISHED BUSINESS Clearwater Meadows - Nyberg explained the Clearwater Meadows developer had objected to the assessments, feeling there should be a deduction in the assessment amount for a shared cost on the watermain behind City Hall for Eagle Pass and Clearwater Meadows and a shared cost for credit used for the watermain on Brian Drive. Buckbee requested the developer drop any threat of litigation if the council approves the decrease in the assessments. Wilharber suggested the intent be included in the minutes and requested the developer state such for the record. Rockney Goertz, Developer stated "We agree to the assessment amount being reduced $13,310.72 per lot, and we understand there won't be any refunds on the watermain or the Brian Drive services, they would be incorporated into the lower assessments and we agree with the 5 year terms". Y och included, in the future there may be a reassessment. Further, "as Rockney's Attorney, we will not pursue the city in litigation regarding this situation with Clearwater Meadows, we will be dropping/waiving the issues". Hellings stated he is comfortable with the resolution. MOTION by Helmbrecht, seconded by Brenner to close the public hearing. Motion carried unanimously. It MOTION by Buckbee, seconded by Helmbrecht to adopt the assessment role for Clearwater Meadows in the amount of $13,310.72 and Brian Drive water services at 4 Council Meeting November 13, 1996 t $1,644.91, with the notation the developer is forfeiting any future credit on the watermain extension and the developer would be charged for any cost over runs. Over costs and the terms for the developer will be five (5) year terms on the assessment and the water service will be a ten (10) year assessment. Motion carried unanimously. UNFINISHED BUSINESS Willow Glen - Helling explained he had reviewed the disbursements and development agreement and, as discussed with the City Administrator and City Engineer, it does meet with his approval. Bonds - Carolyn Drude, Ehlers and Associates, Inc. distributed the bid tabulation for the general obligation bond for the Clearwater Meadows and Stevens, Edgett watermain project. Ms. Drude commented that she was pleased with the bids and that they all were relatively close. Ms. Drude explained the resolution regarding awarding the sale of the bond in the total of $605,000. MOTION by Brenner, seconded by Helmbrecht to pass Resolution 96-40, a resolution awarding the sale of $605,000. general obligation improvement and refunding bonds, series 1996; fixing their form and specifications; directing their execution and delivery; and providing for their payment providing for their execution to John G. Kinnard & Company, Inc. 920 Second Avenue South, 9th Floor, Minneapolis, MN 55402. Motion carried unanimously. Willow Glen - Watermain and Sanitary Sewer Plans - Nyberg indicated the developer may request final plat approval at the November 26, 1996 council meeting. As requested from the council, Nyberg came up with a few scenarios regarding Willow Glen's zoning requirements. If the council elects to go R2A zoning, then five more lots will be available, whereas, R4 zoning is limited. Willow Glen has 96 hook ups so 23 lots would be about one fourth of all the hook ups. According to the log supply plan, a Centerville home has about 3.3 persons. It is difficult to determine a rate as some residential homes fluctuate between 2,000 to 5,000 gallons per month. Buckbee asked what does the cost come down to for each hook up. Nyberg took 44% times $1750. equaling a new cost of $770. for sewer and 44% times $1300. equaling a new cost of $572. for water per unit. Nyberg felt the next step would be to discuss building fees. Nyberg suggested an optional density format and Eagle Pass could be handled in a similar way. c.R. felt it would work well as far as sanitary sewer and storm water sewer although he questioned the water meter charge and wondered if the city could change the fee. Buckbee believed the $173.73 is the actual fee the city pays for the water meters. c.R. felt the unit fee and plan review fees seemed high, considering the limited time staff would be involved. March had spoke to the Building Inspector and he checked with Lino 5 Council Meeting November 13, 1996 t Lakes and Circle Pines. They both charge for the plan review and unit fees for each unit so if he were building in the immediate area he would be charged for both. March indicated the Building Official recommended charging for both and he would recommend it also. Helmbrecht asked why would we charge for both. March explained Paul had reviewed the plans today and he highlighted each unit with options like a fireplace. If those options go in even though he reviewed the plans - some structural changes could occur and additional plan review will be required. C.R. said Bright Key development will not be able to build with the building fees per unit. Buckbee felt the per-unit fees should be: Water meter Permit Water hook up @ Sewer @ Storm Sewer @ Site Maint. @ $173.73 $770. $572. $200. $225. per-unit plus sur charge and SAC. Compromise would be per building charge not per unit on the plan check fee for each building. Site maintenance on each building should be around $500.00 because of the density. Brenner suggested keeping the building fees around $4,000. per-unit. Helmbrecht mentioned the city has lowered sewer and water $1,700. Brenner suggested $3,781. and the fees would be: Sanitary Sewer Municipal Water SAC Storm Sewer Water Meter Non-Refunded Plan Review Site Maintenance per unit Totaling $770. $572. $900. $200. $173.73 $ 25. $300. $ 25 $ 2,965.73 MOTION by Brenner, seconded by Helmbrecht to set building fees for Willow Glen as following: Sanitary sewer $770. Municipal water $572. Plan review per unit $300. Motion carried unanimously. t MOTION by Helmbrecht, seconded by Brenner to reduce the garage square footage as submitted. Motion carried unanimously. 6 Council Meeting November 13, 1996 I . NEW BUSINESS Hensel/Leroux Property Sketch Plan - Rockney Goertz - Goertz proposed a sketch plan for the Hensel property. Council discussed the road location. Wilharber indicated he will contact the school and see where Dean Johnson is with the City's Comprehensive Plan. MOTION by Buckbee, seconded by Brenner to table the sketch plan until the Mayor speaks to the school. Motion carried unanimously. Drainage issue - Helmbrecht questioned the placement of a phone box and a man hole at Heritage and Centerville Road. Wilharber thought the box had been there a while. Helmbrecht suggested stafflook into the matter. COMMITTEE REPORT Planning and Zoning - Wilharber reported the Planning and Zoning Committee recommend Ms. Linda Broussard-Vickers to sit on the Planning and Zoning board. MOTION by Buckbee, seconded by Brenner to approve Linda Broussard-Vickers to sit on the Planning and Zoning Committee. Motion carried unanimously. ADMINISTRATOR REPORT March indicated CB Commercial may want to have approval at the next meeting to locate an antenna on the water tower. March reviewed the North Central Cable Commission information. CONSENT AGENDA 1. November 27 council meeting changed to Tuesday, November 26th. MOTION by Buckbee, seconded by Brenner to approve the consent agenda. Motion carried unanimously. ADJOURN MOTION by Buckbee seconded by Helmbrecht to adjourn the November 13, 1996 council meeting. Motion carried unanimously. Meeting adjourned at 9: 55 PM. R.~e~ ectfu.lly SU9Jl1it.ted'A ~(tCIu1 .:I:Ja-ftxjftlr..A- Ry-thel Gaustad City Clerk 7 .. ~ CITY OF CENTERVILLE CITY COUNCIL MEETING OCTOBER 23, 1996 Pursuant to due call and notice thereof, the City Council of the City of Centerville held a regular council meeting on October 23, 1996, at the City Hall. Mayor Wilharber called the meeting to order at 6:00 P.M. PRESENT: Tom Wilharber Sanna Buckbee Theresa Brenner Mary Jo Helmbrecht ABSENT: Laura Powers-Rasmussen STAFF/CONSULTANTS: Jim March Ry-Chel Gaustad Dave Nyberg APPROVAL OF MINUTES: September 25, 1996 Minutes - MOTION by Brenner, seconded by Helmbrecht to approve the September 25, 1996 minutes with corrections. Motion carried unanimously. October 9, 1996 Minutes- MOTION by Helmbrecht, seconded by Brenner to approve the October 9, 1996 minutes with corrections. Wilharber yes, Buckbee abstained, Helmbrecht yes, Brenner yes. Laura Powers-Rasmussen arrived 6: 10 p.m. PAYMENT OF CLAIM: Centennial Fire District - MOTION by Helmbrecht, seconded by Brenner to approve the October 17, disbursements. Motion carried unanimously. City of Centerville - MOTION by Helmbrecht, seconded by Brenner approve the October 10 through October 23 disbursements. Motion carried unanimously. Clearwater Meadows - Pay Estimate No.2. MOTION by Brenner, seconded by Helmbrecht. Motion carried unanimously. City of Centerville October 23, 1996 Council Meeting Eagle Pass - Pay Estimate No 1 - MOTION by Helmbrecht, seconded by Brenner to ~ approve the Eagle Pass - Pay Estimate No.1, as per MSA letter dated October 15th. SET AGENDA: Committee Report Letter from Anoka County Sheriffs Department Holiday Party Resolution for Clearwater Meadow MOTION by Brenner, seconded by Powers-Rasmussen to approve the set agenda. Motion carried unanimously. PETITIONS AND COMPLAINTS: UNFINISHED BUSINESS: Eagle Pass Final Plat - Nyberg stated all issues with Eagle Pass where addressed in the October 7, letter. March commented he received a letter from the Eagle Pass developers and the letter laid out the structure for a park area. In the letter the following items were listed as follows: Value of the 2.5 acres ofland $ 37,500. Excavation & Soil work at $ 12,280. Court & Play structure $ 60,000. Parking area $ 8,200. Along with other miscellaneous items it totals out to be around $117,000., which includes the fence and lighting. Wilharber stated March had received a letter which commits the Eagle Pass developers. Nyberg said the Eagle Pass Plat looks good to MSA and would recommend it to the City. MOTION by Buckbee, seconded by Helmbrecht to approve Eagle Pass Final Plat dated October 18, 1996. Buckbee yes, Helmbrecht yes, Wilharber yes, Brenner yes, Powers- Rasmussen opposed. Developers Agreement on Eagle Pass - Helmbrecht questioned Nyberg on the weather siren. Nyberg was checking with Paul Palzer as to the radius of the siren. MOTION by Helmbrecht, seconded by Buckbee to approve the development agreement contingent upon deed forms delivered and required paperwork with the park dedication change. Informational Meeting - Clearwater Meadows Assessment, Brian Drive Water Services- Nyberg explained the proposed improvements as a watermain trunk south of City Hall, watermain trunk along Cottonwood Court and services provided to the property which would include all residents of Brian Drive. Nyberg explained the break down on the 2 City of Centerville October 23, 1996 Council Meeting ~ proposed assessments: the total assessment being $1,644.91 for 10 years, at an interest rate of8%. The first year starting at $270.38 and the second year through tenth year $245.14. Nyberg explained other non-assessment costs, water availability charges and the individual property owner will be responsible for the connection between the property line and the individual building. Clearwater Meadows - Resolution 96-35 Resolution ordering Clearwater Meadows and Brian Drive Improvements. MOTION by Buckbee, seconded by Helmbrecht to approve resolution 96-35. Motion carried unanimously. Willow Glen Update - Gerald Rehbein requested preliminary plat approval. Helmbrecht questioned the outlot A access. Rehbein commented it would be left as is. Rehbein said if a larger commercial business needed all 20 acres or a smaller business needs a smaller area, leaving it as is opens options. Nyberg commented on additional parking and suggested putting in a berm provision to buffer the potential surrounding properties. Nyberg suggested roads which were too long must have either a fire hydrant or turn around. Further, if the council approves the plat tonight Milo will meet with staff and the Engineers to determine what is required for wrap around roads, fire hydrants, cul-de-sac and other things. Nyberg suggested curbs and gutters for drainage. Wilharber asked Bill Henderson from Bright Key Developers, his opinion on curbs and gutters. Henderson said all the other developments have curbs and gutters. Buckbee suggested talking to Milo first, prior to preliminary plat approval. Helmbrecht asked if they approved the preliminary plat and we needed to move some townhomes to accommodate the fire code could they. Nyberg said we could approve the preliminary plat with the contingency upon fire code. March said Gerald Rehbein would not be applying for T.I.F. on this project. Rehbein agreed. MOTION by Buckbee, seconded by Helmbrecht to approve the preliminary plat with the contingency of the Fire Chiefs approval and regarding any spurs over 150 feet. Further discussion. Powers-Rasmussen would like 6 units instead of8. Wilharber yes, Buckbee yes, Helmbrecht yes, Brenner yes, Powers-Rasmussen nay. Nyberg stated there will be curb and gutter on all the roads. Floodplain Revision for Gerald Rehbein - Nyberg commented the letter from Greg Hellings indicated no conflict of interest, Nyberg said MSA would be working with Gerald Rehbein. NEW BUSINESS: Letter from Randy 1. Mancuso of 7227 Clear Ridge - Wilharber explained Mancuso's letter requested reimbursement for the rip rap on the creek bank. March stated in an article from RCWD it indicated there are levels of severity and priority. Brenner saw the property in question, the erosion is occurring near their home and she would like to see 3 . City of Centerville October 23, 1996 Council Meeting ~ this request reimbursed. Wilharber commented the city may be setting a precedence. March mentioned the article stated the application first is review from the Municipality than prioritized from the Rice Creek Watershed District. Brenner suggested setting a limit for reimbursements. Wilharber suggested having the engineers look at the whole project. Randy Mancuso stated he tried to look at this objectively because there is a natural erosion issue, but is the city contributing to the erosion and the saturation of the soil? MOTION by Brenner seconded by Powers-Rasmussen to have City Staff investigate the matter contact RCWD and send letters to the residents along the creek if necessary. Motion carried unanimously. Citizen and Business person of the year - Wilharber reminded the council and residents of the Citizen and Business person of the year nominations which are currently being accepted. Letter from Anoka County Commission Margaret Lang/eld - Wilharber read the letter out loud regarding family violence and abuse. Anoka County Sheriff, Larry Podany asked for Municipal support. Wilharber explained the meeting" A Price of Violence", was November 14, at 7:00 P.M. Wilharber planned to attend and hoped other would too. Laura Powers Rasmussen left at 8:00 P.M. Holiday Party - Helmbrecht requested $200.00 for the holiday party decorations. MOTION by Helmbrecht, seconded by Buckbee to approve the $200.00 expenditure and to direct city staff to explain the expenditure of the holiday party in writing. Brenner suggested looking at other smoke free locations in the future. Motion carried unanimously. COMMITTEE REPORT: Wilharber explained at the last Police Commission Meeting Centerville's population was brought up in comparison to the 10 classification. Wilharber mentioned this so the council could be aware. Walt Neumann said one C.S.O. could not cover the area so they may have to hire another. Neumann felt there was two options, first stay with Circle-Lex since they are the best in the area and we would get good time and service. Second, if forced into paying too much the city may consider going on our own. Brenner reported on EDC, Don Casanova was at the last meeting and said he will be looking for more space within the next two years. Further, Casanova expressed concern about the length of time for police respond to calls. Brenner explained EDC is asking business owners to talk at the meetings to give EDC a better idea of what the needs are. Further, EDC watched a video on the Minnesota Design Team, a group of people go into cities and do updates throughout out the community. ADMINISTRATORS REPORT: 4 .' .. City of Centerville October 23, 1996 Council Meeting ~ March received confirmation from the Met-Council the preliminary review will be complete on the Comprehensive Plan in November. March reported twelve communities in Anoka County are checking into a joint powers agreement for well head protection planning, the meeting is Wednesday, October 30th at 3:00 P.M. CB Commercial - Representing US WEST for antenna placement on water tower - March is meeting with a representative to discuss interest in locating an antenna on our water tower. March felt several issues need to be discussed in the near future: '97 budget, receptionist, union negotiations, new accounting programs and other issues. MOTION by Brenner, seconded by Buckbee to adjourn the October 23, 1996 council meeting. Meeting adjourned at 8:38 P.M. Respectfully Submitted, tl/-t I~J /dtlLL4Ud/ Ry-Chel Gaustad City Clerk 5 ", t CITY OF CENTERVILLE CITY COUNCIL MEETING OCTOBER 9, 1996 Pursuant to due call and notice thereof, the City Council of the City of Centerville held a regular council meeting on October 9, 1996, at the City Hall. Mayor Wilharber called the meeting to order at 6:00 P.M. PRESENT: Tom Wilharber Theresa Brenner Mary Jo Helmbrecht Laura Powers-Rasmussen Sanna Buckbee STAFF/CONSULTANTS: Jim March Ry-Chel Gaustad Dave Nyberg APPROVAL OF MINUTES: MOTION by Brenner, seconded by Helmbrecht to table the September 25, 1996 minutes. Motion carried unanimously. PAYMENT OF CLAIM: Centennial Fire District - MOTION by Helmbrecht, seconded by Brenner to approve the Centennial Fire District claims from October 1. Motion carried unanimously. City of Centerville - MOTION by Helmbrecht, seconded by Brenner to approve the receipts and disbursements from September 26 through the 30th. Motion carried unanimously. City of Centerville - MOTION by Brenner, seconded by Powers-Rasmussen to approve the receipts and disbursements dated October 1 through the 9. Motion carried unanimously. SET AGENDA: 1. Recycling Budget 2. Recommendation letter to authorize city staff to work with Ehlers to solicit proposals fro $655,000 G.O and refunding bonds, series 1996 3. MM Home Builders - Rick and Tim 4. Place the Wall of Fame on the consent agenda MOTION by Brenner, seconded by Powers-Rasmussen to approve the consent agenda. Motion carried unanimously. PETITIONS AND COMPLAINTS: City of Centerville City Council Meeting October 9, 1996 APPEARANCES: Representative for Don Opp - Heidi and Randy Gnadke of 7124 Progress Rd #9, they presented and read a letter to the council. (See Attached) Mayor Wilharber acknowledged receipt of the letter. UNFINISHED BUSINESS: Bonding Clearwater Meadows - Sid Inman of EWers and Associates explained the bonding process and suggested combining the Clearwater Meadows bond and refunding the 1991 improvement. MOTION by Helmbrecht, seconded by Brenner to do as the letter dated October 9, indicates. Motion carried unanimously. MM Home builders - Rick Lewandowski and Jim Barker requested the council to lift the stop work order on 7008 Brain Drive. Lewandowski explained the elevation grade was tainted due to EJ. Rud surveying which indicated the wrong grade. Therefore the garage floor was laid at the indicated grade. Further, the 65 year old home buyers were pleased with the minimal stairs leading into the home. Lewandowski explained the grade was at 8.2% which is within a foot of the requirements. MM home builders would appreciate lifting the stop work order as they have a closing date they're hoping to meet. Paul Palzer, Building Official, indicated the garage is 1.7 feet above grade at 11.4% which does not comply with the grading plans approved by the council. Further, there could be potential problems with the grade of the driveway. Wilharber indicated Palzer was doing his job requiring the builders to comply with the grade plans. Lewandowski stated, of the lots, 28 have a 10% grade, since the home has been sold to an elderly couple who like the grade as is could the grade remain. March commented he had spoke with Rockey Goertz and he does not want one home a foot higher than the others. Nyberg stated the grade is fine but the council approved the grading plan and Paul is holding all the builders to the plans. Palzer stated the builder originally requested a 10.5% elevation which was denied. Palzer had sent back the certification of survey and with red pen indicated a elevation of 9.11 would be acceptable. Lewandowski requested the city to lift the stop work order - it was an honest mistake, he did not do it intentionally. Further, with the surrounding grade requirements the neighboring homes will be similar plus the home is sold. Wilharber questioned Hellings on the legalities. Hellings stated if the city approves this grade and another builder requests a grade change this city will not have too many options. MOTION by Brenner, seconded by Powers-Rasmussen to deny the request to lift the stop work order. Motion carried unanimously. Vacation of Erkenbrack's property - Resolution 96-33 Wilharber asked Hellings his opinion. Hellings stated the resolution had his approval. - MOTION by Helmbrecht, seconded by Brenner to approve resolution 96-33. Motion carried unanimously. 2 City of Centerville City Council Meeting October 9, 1996 Livable Communities Act - Resolution 96-34 MOTION by Helmbrecht, seconded by Brenner to approve resolution 96-34. Motion carried unanimously. Rehbein's preliminary plat approval for Willow Glen - Helmbrecht stressed the idea of a park. Gerald Rehbein suggested the association decided where they would like to put the park. Powers-Rasmussen asked Bright Key developer Dave Grimmelman, the percentage of children in the other developments. Grimmelman said approximately 25% of the townhomes in Woodbury have children, although the homes are not designed for children. Helmbrecht stated there is another park across 20th Avenue which is a 50 mile an hour road. Wilharber addressed the concerns of the Planning and Zoning: road width, play area, unit density and if the association would have rental units. Nyberg suggested inserting additional parking in the plans. Rehbein could, but it would eliminate some berms. Nyberg felt the north side should have more berms because Lino can build light industrial right up to the north side of the development. Wilharber asked about the letter from Nyberg. Nyberg addressed concerns with drainage easements, grading, off street parking; suggesting additional parking, private streets to each townhome without curb and gutter and staging the buildings. March asked how does the timing of this project and TIF work together. Rehbein will prepare a 150 foot pad for a spring project and the city and him could talk about T.I.F. all winter. Nyberg suggested Rehbein make a commitment to the city when the whole development will be completed. Helmbrecht stated she would like to see a park. Rehbein said they could put in a park if that is what the city wants. Pamela Burns, 7961 W Robin Lane suggested the council address the need for parks with the growth the city is experiencing. Rehbein said if the city wants a park they will have a park. Cathleen Rodgers 7175 W. Robin Ln, asked what would happen if the builder built half of the homes and they couldn't sell the townhomes. March explained the disbursement agreement would help insure the development of the area. Nyberg said the area would be more appealing to another developer with the streets and utilities in place. Further, the area could be developed with single family homes. The City would have to address T.I.F. to know for sure. Nyberg said several things would remain undone like Eagle Pass that would be completed as they go. Council elected to allow Rehbein to grade and do excavating, prior to preliminary plat approval. March stated if the preliminary plat is approved and Gerald elects to begin to work on the project he does so at his on risk. Rehbein said yes he understands. Letter from Gerald Rehbein - Nyberg explained Gerald Rehbein would like MSA to work with him on the flood plain issue on the 80 acre parcel off 3 5E. Brenner questioned what benefit would this be to Centerville. t MOTION by Helmbrecht, seconded by Brenner to have staff work with the Attorney and Engineers as what does this mean to Centerville and what is the benefit. March suggested doing some research and receiving a memo back from Nyberg and bring it back to council. 3 City of Centerville City Council Meeting October 9, 1996 Joyce Steven's utility hook up - Nyberg said Joyce Stevens would like to have a utility connection to her property. Gerald Rehbein said she was willing to pay $5,000.00. MOTION by Powers-Rasmussen, seconded by Brenner to charge $3,500 for sewer and $1,644.91 for water which would be $5,144.91. Motion carried unanimously. Interconnect/Water Tower - Nyberg explained the Centerville's comprehensive water plan options from a letter dated October 9. The issues Nyberg would have to develop by doing a feasibility study as are follows: - Location - Different types of towers - Electrical configurations - Paint Scheme - Financing Options Nyberg would propose a 500,000 gallon size water tower. Cost estimates are around $600,000. to $675,000. t The watermain interconnect would either run down 20th or 21st Avenue corridor. There would be issues to address with highway easements and other easements. Project cost would include improvements, watermain and valve meter manhole and potential assessments. The city would have to consider an inter-city agreement with Lino Lakes, such as, cost to purchase water. The city may want to consider Projection of costs with and without a new water tower. NEW BUSINESS: Recommendation from P&Rfor Seasonal Park Manager - Kevin Fogerty was present to represent P&R. Fogerty spoke with Paul Palzer and they have discussed the plowing, snow removal and flooding the ice rink. In the past the P&R committee members have volunteered their time to over see the management of the ice rink. P&R requested the council to consider a part time seasonal rink manager for scheduling of attendees, accident follow up, enforcing policies and over see the attendance of the rink attendants. In the past the rink attendant were left on their own and there have been some problems. The ice rink is open 42 hours, every week for 8 weeks of the year. The ice rink is open two weeks in December, all of January and two weeks in February. They are proposing a managers for 8 to 10 hours a week. Fogerty, last year, put in about 8 hours a week, doing sidewalk and rink maintenance and he would show up an half hour before closing to complete snow plowing. Wilharber thanked Fogerty and the other committee members for the many years of volunteering and help. Helmbrecht asked March ifhe had spoken to Palzer. March had not spoke with Palzer but would like to before committing. March asked what were the past rink attendants paid. Fogerty explained last year the total wages spent on rink attendants was $1,370.00 - they start at $6.50 an hour and every year they get a .25 cent increase. March asked what position was P&R looking at. Fogarty said Head Rink Attendant, Rink Manager. Helmbrecht asked March to talk to Paul and check into it. t Council wages - March checked with Hellings on the procedures. Hellings stated the pay increase would not go into effect until after the 1st of the year. Gaustad said the 4 City ofCenterville City Council Meeting October 9, 1996 . amendment to the ordinance would have to be published two consecutive weeks. Brenner suggested the Mayor position be paid at $275.00 a month. Wilharber declined the additional increase and suggested leaving the increase at $225.00. MOTION by Wilharber, seconded by Brenner to increase council wages to $150.00 per month and Mayor to $225.00 per month. Motion carried unanimously. Newsletter - Helmbrecht commented she had given Gaustad her additions. Brenner stated the same. MOTION by Helmbrecht, seconded by Brenner to approve the Newsletter. Motion carried unanimously. Abdo - Abdo & Eick - Approve Audit proposal for the 1996 books MOTION by Helmbrecht, seconded by Brenner to have staff enter in agreement with Abdo -Abdo & Eick as indicated in the letter dated September 25, 1996. Motion carried unanimously. Recycling budget - Wilharber passed out a recycling budget from Randy any questions should be directed to Laura as she is the Liaison. COMMITTEE REPORTS: Planning and Zoning Committee - Wilharber reported P&Z is looking for a new member to sit on the Planning and Zoning committee. Police Commission Meeting - Wilharber reported he would be in attendance at the Police Commission Meeting Thursday, October 10th. ADMINISTRA TOR REPORTS: March informed the council of the letter sent to Anoka County Humane Society terminating the animal control contract. Another letter was sent to Otter Lake indicating, effective November 1 of this year, the City will be using their services. March reported a letter was sent to Anoka County Highway Department regarding the flashing lights by the school, they should be getting back to us soon. Wilharber reported the Committee who bought play ground equipment will be setting it up on Saturday morning at 8:00 AM. at the Centerville School, volunteers are need if anyone is interested. t MOTION by Brenner, seconded by Helmbrecht to approve the consent agenda. Motion carried unanimously. 5 City of Centerville City Council Meeting October 9, 1996 MOTION by Helmbrecht, seconded by Brenner to adjourn the meeting. Motion carried unanimously. Meeting adjourned at 9: 10 P.M. Respectfully Submitted, iI/{lfet X!/a tttJtad-/ I, v Ry-Chel Gaustad City Clerk t 6 . 1 9-25-96 To: City Council and Planning and Zoning Committees of Centerville. From: Donald Opp, owner of apartment building 7124 Progress Road. I once heard it said that "the world should be a better place because a man has lived." I believe Centerville is a better place because of my involvement in it. , Now I have heard a city official imply that I am only interested in the charge of the assessments as it applied to me. I was definite- ly concerned about what the assessments would cost me, but I was also interested and concerned about the cost to others and tried to help others such as Anita Underwood, to be able to express their views as well. I would like to share with you some background concerning the apartment building on Progress Road and how I have worked to improve it and thereby have benefited the city. I bought the old creamery in 1980. (To the best of my knowledge, the original building was built in the 1870s.) The city had decided to start condemnation proceedings before I purchased the building. The state fire marshal, Bob Imholte, contacted me after I signed the purchase agree- ment. I told him I wanted to know the intent of the city and his office regarding the building; if their intent was to condemn the building, I wanted to know this before I purchased it. Bob assured me that his office and the city were willing to work with the new owner. He felt it would be a benefit to the city to save on the cost of condemnation proceedings, including relocating the tenants of the building. But he informed me there would be a number of required repairs and improvements to prevent the condemnation. I later met with Bob, Gunnar Pederson (the building inspector), and the local fire chief. I received eleven single spaced typewritten pages of major improvements to be done. It included major wiring, and adding an additional exit. The fire chief told me he had told his firemen that if there was ever a fire in the building, to evacuate it and let it bum, because there was a large cement holding tank on second floor that could collapse and it would be too dangerous to go in to fight the fire. The yard looked like a junk yard and a dump ground. There were at least seven junk cars sitting around the building. Some were missing wheels, hoods, and engines. The downstairs halls were obstructed with auto parts, (engines etc.) piled 4 to 5 feet high, leaving only a 2 foot walk space. There were animal feces in every hallway and in some of the apartments. The Realtor showing the building couldn't stand the stench and went outside during the showing. No wonder my wife said, "Don, whatever you do, don't buy this place!" - There were fist fights between tenants because one of them was allegedly selling drugs to another tenant's children. One tenant was badly beaten and hospitalized. One dayI had repairs to make in an apartment when the tenant was at work, and found a bag from Knox behind the refrigerator. I assumed it was a bag of supplies I had left there before. When I opened the bag, I found it was full of marijuana. 2 One of the tenants owned a big dog. He placed a padlock on the outside of his door and locked it whenever he and his wife left. On one occasion I received an emergency call from the apartment building stating there was water leaking from the ceiling of one of the apartments. Since I needed to enter the padlocked apartment to check out the water problem, I had to tear the hasp off the door to get in. I found the leak in the bathroom, but I also found two closets full of marijuana plants 4 feet high growing under blue lights. Shortly after my discussion with these tenants they decided to leave. There were numerous other problems in the building including runaway kids, wild drinking parties, and prostitution. It was common for the police to be called to the building four to five times a week. The inside of the building was infested with cockroaches and there were several cats and dogs in the building. During remodeling, a full cat skeleton was found underneath the floorboards. The outside was an eyesore with all the junk cars, pigeon droppings, and numerous cats digging in the garbage. When I started remodeling the first apartment, I pulled off the first sheet of paneling and found literally hundreds of live roaches. When we first started advertising to rent the apartments, people would ask the location of the building. When they learned it was the building next to the school (or "roach city" as it was sometimes referred to), they would no longer be interested because of its bad reputation. The company that owned the coin operated washer and dryer was ready to remove them, because the change boxes had been broken into several times with crowbars. In addition to the long list of items I needed to repair, I found another problem in the basement which wasn't even on my list. It was an old cheese vat 4 feet high by 6 feet wide and 14 feet long that was used as an open septic tank with the raw sewage running into it and an overflow pipe going into the city sewer line. A neighbor, Chuck Underwood, told me that on hot days there was a terrible smell coming from the building. I continued to clean up the outside of the building and found I had a major problem with bees and pigeons. I put poly over the holes in the sofit to keep the pigeons out, but this didn't resolve the problem. I was told by one of the school custodians, he had taken a B.B. gun and killed several pigeons at the Catholic Church in Centerville. I bought a RR gun and the first night I used it at the apartment I was held up by the police since they thought I had a rifle. When they determined it was a B.B. gun the officers couldn't decide if there was a city ordinance against shooting aRB. gun in Centerville. I never used the gun again. I returned it to the place of purchase the next day. The following Monday, the police chief called me to apologize for the poor manner in which the whole incident was handled, and at a later date the city council passed a city ordinance regarding B.B. guns specifically. Just this past week I learned this incident is still in the police file, but the apology by the police chief was not included. Listed below are several reasons why I feel the city of Centerville has greatly benefited from my efforts and hard work at the apartment building on Progress Road. t 1) There are no cats or dogs permitted in the building. 2) It is a clean building. The cockroach problem was eliminated 12 years ago. . 3 3) The sewage problem was taken care of immediately. 4) The large cement holding tank on the second floor was totally removed by air chisel. Remov- ing this eliminated the danger that firemen could have faced if a fire occurred. 5) With the school being in such close proximity to the building, drugs in the building would be an even greater concern. The marijuana plants and drug problem have long since been eliminated. I personally have never used illegal drugs and do not tolerate them in my building. In looking back on this whole investment from a financial stand point, I question whether I will live long enough to break even. I have taken out numerous loans and I, as well as my whole family, have spent numerous hours working on the whole project. Now I am being treated like a criminal for making a statement which was never a threat or meant to be a threat. I am presently being charged with disorderly conduct. Is it not very unfair and unnecessary for the city attorney to pursue this charge? The judge would have dismissed the charge if the city attorney had agreed to drop it. I am surprised that some people working with the city don't know me or at least know of my reputation since I have owned and worked on the building for sixteen years. l In the past I have worked with Danny Tourville, Gunnar Pederson, and the city council and staff My desire is to continue to have a good working relationship with the council and staff I have already learned to appreciate Jim March, the new city administrator. This building could have been brought up to "code" but still have presented numerous problems for both the city and the school if I hadn't addressed all the social and criminal problems involved. I have been a landlord for over 30 years. One thing I have learned is it takes a long time to upgrade and keep a high standard of good quality tenants, but it only takes a short time for the building to go to "pot". Thank you for taking the time to hear my complaint and my comments. I think Centerville is a good place to live. Three of our children live here. I still personally believe Centerville is a better place because I was and am a part of it. Sincerely, ~~~ Donald Opp P.S. In the past two years the pigeons have even left. . ~ ~ CITY OF CENTERVILLE CITY COUNCIL MEETING SEPTEMBER 25, 1996 Pursuant to due call and notice thereof, the City Council of the City of Centerville held a regular council meeting on September 25, 1996, at the City Hall. Mayor Wilharber called the meeting to order at 6:05 p.m. PRESENT: Tom Wilharber Sanna Buckbee Mary Jo Helmbrecht Theresa Brenner Laura Powers-Rasmussen STAFF/CONSULTANTS: Jim March R y-Chel Gaustad Dave Nyberg John Stewart Dean Johnson ---------------------------------------------------------------- ---------------------------------------------------------------- APPROVAL OF MINUTES: MOTION by Helmbrecht, seconded by Brenner to approve the September 11, 1996 minutes with corrections. Motion carried unanimously. PAYMENT OF CLAIMS: Centennial Fire District - MOTION by Wilharber, seconded by Brenner to approve the Centennial Fire Districts disbursements. Motion carried unanimously. City of Centerville - MOTION by Buckbee, seconded by Brenner to approve the city's disbursements. Motion carried unanimously. Wilharber questioned the FEMA payment. Nyberg stated FEMA indicated by letter they would contact the city within 60 days iffees exceeded $3,500. The final cost is $3,966.00 an overage of$410.00, subtracting a credit of $1,065.00 from the first payment, which leaves $2,901.00 remaining. Pay Estimate No.1 - Clearwater Meadows partial pay estimate No.1. Helmbrecht commented she would like to see the percentage of the expenditures year to date included. MOTION by Helmbrecht, seconded by Brenner to approve the Clearwater Meadows partial pay estimate number 1. Motion carried unanimously. Pay Estimate No. 3- Main Street/Progress Road/Elementary School Watermain Extension Project. Helmbrecht suggested residents be informed of what steps need to be taken for City ofCenterville Meeting Minutes September 25, 1996 t hook up and deferring payments. Stewart stated the Building Inspector needs to inspect the lines prior to final approval. MOTION by Brenner, seconded by Helmbrecht to approve the Main Street/Progress Road/Elementary School Watermain Extension Project Pay Estimate number 3. Motion carried unanimously. Pay Estimate No.9 - Acorn Creek Project. Powers-Rasmussen asked if curbs and gutters were done. Nyberg said yes. Further, this will be the last pay estimate before the final payment. Helmbrecht asked if 73rd and Old Mill Rd drainage was taken care of. Nyberg said the valley gutters had been taken care of. Helmbrecht asked the amount of the retainer. Nyberg said $15,000.00. MOTION by Helmbrecht, seconded by Brenner to approve the Acorn Creek Project Pay Estimate number 9. Motion carried unanimously. SET AGENDA Signage on Main Street Complaint t MOTION by Helmbrecht, seconded by Brenner to approve the set agenda as noted. Motion carried unanimously. PETITIONS AND COMPLAINTS t APPEARANCES Dean Johnson - Resource Strategies, Comprehensive Plan - Johnson explained the Comprehensive Plan document is meant to be taken in general use but the city should stick to the plan or may be subject to a lawsuit. Resource Strategies can not get into great detail but has provided a single source document to allow persons and committees to know where to go for further information. Johnson explained the Metropolitan Council (Met Council) has determined 2020 MUSA growth. Met Council has began to concentrate on 2040 MUSA growth, which will effect the service boundaries on the water shed districts. Met Council is close on predicting the 2 to 4 year possible growth. Met Council would like the traffic forecast within 5 years. Met Council will look hard to find anything that would be in conflict in their growth trends. Johnson felt Centerville's growth is within line of the metropolitan forecast, so if the City sticks to the plan, no alterations will be required. Although if someone stops in and wants to change the plan with hard facts the City can address Met Council for a change. Johnson explained laws have changed and the zoning ordinance must stay consistent with the subdivision ordinance. Johnson addressed the mixed-use districts and suggested the City look at the downtown area with some creative options such as, smaller lots. Although the city is limited to their options as far as growth. Further, the City's ordinances should be consistent and comply with Met Councils requirements. Such as, ordinance provision requiring sewer connections to be on record, providing incentives that would affect present or future business. Johnson 2 City ofCenterville Meeting Minutes September 25, 1996 suggested the Capital Improvement Program be updated from 1994 and sent in to Met Council when complete. Such things as, City Wells, City Storage, Major Park expenses, lift stations, source of funding, time frames and how parks are dedicated will be required. Brenner asked when Senior Housing updates would be due for this comprehensive plan. Johnson suggested after Met Councils first review and prior to the city's public hearing. Johnson also suggested a resolution indicating when the city will commit to having each issue complete. Wilharber questioned page 17 & 19 if the comprehensive plan addressed the new FEMA maps. Johnson said no, if there is a new map it should be included. Wilharber asked if the new developments be included on the new map. Johnson explained the connections to the MUSA expansion is based on the physical numbers the city actually has connected. March asked what a typical time frame the city would be looking at to have MUSA extension. Johnson said a typical time frame would be about 60 days. Johnson said if a change is required he suggested putting it on the developer to make it logical and paying the associated fees. Brenner asked about the high density areas that have been excluded from future development. Johnson commented the city needs to place high-density areas to comply with the Met Council requirements, and stated it should be best if done before the preliminary plan goes to Met Council. March questioned the density of the Housing Action Plan. Johnson stated Met Council requirements must be met and Centerville should be okay. Dan Tourville of 6994 Centerville Rd, questioned the inappropriate spacing of the green area on the growth map. Johnson stated all errors should be addressed now. Further, suggested lake property located by Waterworks be dedicated as a high density area. Helmbrecht questioned the value impact on the change ofland use. Johnson said if its not a legally conforming use it may be subject to a lawsuit. Limiting the land to a park designation would be a nice buffer between the high/low density areas. Tourville questioned the zoning in the downtown area. Johnson comment the zoning should be addressed in the zoning ordinance which is stated on page 45. Further, the zoning ordinance should address townhome developments, mixed uses, such as the downtown area, to accommodate the city's needs. Brenner asked who should address each of the bullet items on page 57-58. Johnson suggested each item should be addressed by the Planning and Zoning except: Completion of a local surface water management plan which should be the Engineer, Ordinance provisions which require connection to public sewer and water when available and evaluate the feasibility of establishing housing and economic development initiatives which should be addressed by City Council. MOTION by Brenner, seconded by Powers-Rasmussen to have Dean Johnson submit the Comprehensive Plan to the Metropolitan Council for preliminary review. Motion carried unanimously. Council recessed at 8:25 P.M. Laura Powers-Rasmussen left _ UNFINISHED BUSINESS 3 City of Centerville Meeting Minutes September 25, 1996 Eagle Pass Development - Nyberg requested the council to approve the Eagle Pass Plans. Helmbrecht asked if there were trails underneath roads. Nyberg said no. Helmbrecht asked what was decided with the island and what did other cities say. Nyberg said the islands would be the city's responsibility, if the city were to include it. Wilharber said it looks good and the safety is good. Stewart suggested having the association maintain the island. March commented since the association will be maintaining the grounds the island could be included. Council requested the island remain in the plan and be maintained by the association. Nyberg said the plan includes a temporary turn around and sidewalks have been added for a future connect into Brian Drive. Buckbee asked if this included water going to Heritage. Nyberg said yes, sheet 12 indicated the watermain which is a 12 inch line for the future extension down Centerville Road. Further, there is a watermain connection behind City Hall. MOTION by Buckbee, seconded by Helmbrecht to approve the Sanitary Sewer, Watermain, Storm Sewer and Street Improvements for Eagle Pass Development dated September 18, 1996. Motion carried unanimously. Stewart recommended a letter be sent to the Eagle Pass Developers indicating the developers will assume all risk of the project since the final plat has not been approved. - MOTION by Buckbee, seconded by Helmbrecht to send a letter to the Eagle Pass Developers. Motion carried unanimously. Brenner suggested including the developers agreement a no change in grade, to prevent erosion and to include seeding or sod. Buckbee said Ordinance 8 requires seed or sod within one year. Water Supply Plan with Lino Lakes - Nyberg suggested a two way meter be placed on 21 st & Main or 20th & Cedar. Nyberg commented Lino Lakes would charge Centerville the same fee as a large unit user. Nyberg suggested using the interconnect for emergency reasons and put in Centerville's own water tower. March asked what additional information is needed prior to doing a feasibility study. Nyberg said he could do a run down on the interconnect and a water tower. March asked the cost to do a feasibility study. Stewart said about $1,500 to $2,000. Helmbrecht and Brenner commented they would like to see plenty of options. March asked if a list of options could be available before the approval. Nyberg said yes. Brenner asked a time table be included. Buckbee suggested the plans be made and in place by January, 1st. Stewart suggested including in the developers agreement homes will hook up when water is available. Buckbee suggested a letter be sent to Lino Lakes stating we have received their letter and we are researching the issue. - Clearwater Meadows Assessments - March suggested setting a Public Hearing for Clearwater Meadows Assessments on October 23, 1996 at 6:00 P.M. 4 City ofCenterville Meeting Minutes September 25, 1996 MOTION by Buckbee, seconded by Brenner to set the date of October 23, 1996, at 6:00 P.M. for a public hearing. Motion carried unanimously. Nyberg stated the cost of the project would be a percentage and assessed to each property owner. He would contact Joyce Stevens regarding her assessment. Nyberg stated Danell had talked to the County and the best way is to shift all the assessments onto Outlot C since Gerald owned it, then Rocky wouldn't have the assessment. Council Table - Wilharber stated March had spoke with Northern Forest Products and they could supply the city with names of persons who do custom woodworking. Issue was tabled. NEW BUSINESS: Animal Control Contract - March had spoken with the police department and Otter Lake would be more convenient than Anoka County Humane Society. MOTION by Buckbee, seconded by Helmbrecht that city staff notifY Anoka County regarding terminating the contract and contact Otter Lake to use their services. Motion carried unanimously. Regional Meeting - Wilharber asked if anyone was interested in attending the regional meeting. Due to schedule conflicts no council members would be in attendance. March suggested, Gaustad and Westbrock and himself attend. MOTION by Wilharber, seconded by Brenner to allow March, Gaustad and Westbrock attend the regional meeting on October 17, in Watertown. Motion carried unanimously. Council Wages - Wilharber explained the current montWy wage is $85.00 for council members and $175.00 for Mayor. Buckbee suggested an increase to $150.00 for council and $200.00 per month for the Mayor. Wilharber included mileage expense, extra meetings, and projects then suggested an increase in both Council and Mayors pay. Brenner suggested $225.00 per month for the Mayor. Wilharber suggested tabling the issue until the ordinance was looked at and what would need to be done. Letter of Support, KARE about kids - MOTION by Helmbrecht, seconded by Brenner to send the KARE about kids, letter of support to the Anoka County Commissioners. Motion carried unanimously. Lease purchase of truck, salvage value of old plow - Wilharber questioned if it would be purchased or leased? March stated Paul recommend to purchase the truck. Wilharber commented purchasing a smaller truck that can plow and do other jobs instead of getting a large plow truck that will have limited uses. Helmbrecht asked if this was included in the ~ 1997 budget. March said no but the city does have a fund balance. 5 City ofCenterville Meeting Minutes September 25, 1996 MOTION by Buckbee, seconded by Helmbrecht to authorize the city staff to purchase the Chevrolet truck at $23,515.64, to be financed by the city, including the 9 foot plow and trade in the old truck. Motion carried unanimously. COMMITTEE REPORTS Helmbrecht concerning the incident with the fog - the county could be approached to put in a flashing yellow light near the school cross walk. MOTION by Helmbrecht, seconded by Brenner to have staff contact Anoka County regarding the warning signs. Motion carried unanimously. Brenner reported on the EDe. They did not have a meeting but they put up the City Sign. There was a good turn out and good staff support, Jim, Ken, Paul, Danell and Ry-Chel. Brenner would like a letter to EDC thanking them for their time and help from the City Council. Helmbrecht reported she thought it was nice the city was included during the oral interviews which weighted 50% of the hiring process for 2 part-time Police Officers. She enjoyed the interviews and was glad she attended. ADMINISTRA TOR REPORTS Tim Danielson's Probation - March reported Tim's probation is over on October 1st. March referred to Paul's written recommendation offering permanent, full-time employment. March explained the union negotiation workshop is scheduled for October 2, at 5: 00 P.M. and the lawyer will be present. MOTION by Buckbee, seconded by Helmbrecht to hire Tim Danielson as a permanent full-time employee. Motion carried unanimously. MOTION by Wilharber, seconded by Buckbee to hold a union negotiation workshop on Wednesday, October 2, 1996. Motion carried unanimously. Cable Commission - March stated he had attended a Cable meeting. March reported Coon Rapids chose to leave the cable Commission and they have tried to persuade Blaine to go with them - although Blaine plans to stay on. March plans to meet with the cable commission representative in the next couple weeks. March will relay the information to Buckbee. Other - Dirt pile north of Tom Thumb will be leveled off and a fee was collected for a permit. ~ Gaustad reported the '96 fall newsletter will be at the next council meeting for editing. CONSENT AGENDA 6 City ofCenterville Meeting Minutes September 25, 1996 ADJOURN MOTION by Helmbrecht, seconded by Brenner to adjourn the meeting at 9:50 P.M. Respectfully Submitted, J ~ / / / ,7 /~LJ - ( /CLlyfjZltVtclC",- Ry-ihel Gaustad City Clerk t 7 t CITY OF CENTERVILLE CITY COUNCIL MEETING SEPTEMBER 11, 1996 Pursuant to due call and notice thereof, the City Council of the City of Centerville held a Public Hearing and their regular meeting on September 11,1996, at the City Hall. Mayor Wilharber called the continuation of the Public Hearing from May 8, 1996 watermain assessment to order at 6: 10 p.m. PRESENT: Tom Wilharber Theresa Brenner Laura Powers-Rasmussen MaryJo Helmbrecht Sanna Buckbee STAFF/CONSULTANTS: Ry-Chel Gaustad Greg Hellings Dave Nyberg Randy Hagerty ABSENT: Jim March - PUBLIC HEARING Watermain Assessments - [Continuation of May 8, 1996] Wilharber explained Dave Nyberg ofMSA would address the project from start to finish including the proposed assessments. Afterwards, Greg Hellings would explain the residents' rights and options. - Nyberg handed out information on the watermain assessments and project cost. Nyberg stated the project started February 14, 1996 and an assessment hearing was held on May 8 at which time no assessments were adopted. Nyberg explained construction cost came in $65,000.00 less than first thought. Further, every property owner who hooks-up will pay $1,300.00 or more for the W.A.c. (Water Availability Charge) which goes into a fund to pay for service; painting of the water tower, e.g.. Nyberg referred to a handout indicating the proposed annual principal, and interest payments. Nyberg indicated if the proposed assessments pass, interest would be effective immediately. Hellings, City Attorney explained, if anyone wanted to object, the appeal must be filed with the Mayor or City Clerk prior to the end of the meeting and file with district court within 30 days. Helmbrecht requested the deferred hook-up fees be explained. Nyberg explained residents will pay $285.52 the first year and $245.13 each remaining year; in a ten (10) year period. Nyberg also stated if anyone wishes, within a ten year period they can have their hook up W.A.c. fees assessed to their property. Further, there is no deferment on assessments. Mr. Don Opp of 1554 Holly Drive, asked if the interest would start. Nyberg replied, yes. Mr. Opp asked the figures for his apartment be City Council Meeting of September 11, 1996 given for the first year and the remaining years. Nyberg stated the first year is $1,475.41 and the 9 remaining years will be $1,266.75. Nyberg stated the apartment is billed at 3.4 units. The school at 27 units. Nyberg stated a different ratio was set up for commercial property. Wilharber asked about the senior citizens. Hellings explained persons sixty five and older or disabled have the right to defer all assessments until the property is sold. Don Opp requested the council to consider deferring the payments for a couple years. Richard K vanbeek of T -James Properties, questioned the decline in residential assessment fees and not in the commercial property. Nyberg explained residential properties were assessed differently than commercial property. Richard Kvanbeck ofT-James Properties handed Wilharber a letter. Wilharber stated a written appeal has been received from T -James Properties. Udo Wegmann of 1742 Main Street and Pam Sheldon of 1737 Main Street, asked if they can still keep their existing well. Wilharber said yes. Donald Opp asked if the W.A.c. will remain the same. Helmbrecht stated they may go up in the future. MOTION by Buckbee, seconded by Powers-Rasmussen to close the Public Hearing. Motion carried unanimously. Mayor Wilharber closed the Public Hearing at 6:30 p.m. and opened the regularly scheduled council meeting. APPROVAL OF MINUTES: MOTION by Buckbee, seconded by Brenner to approve the minutes with corrections. Wilharber yes. Helmbrecht and Powers-Rasmussen, abstained. PAYMENT OF CLAIMS: MOTION by Powers-Rasmussen, seconded by Brenner to approve the Centennial Fire District's expenditures. Motion carried unanimously. MOTION by Powers-Rasmussen, seconded by Helmbrecht to approve the September 1-11 disbursement. Motion carried unanimously. - SET AGENDA: Culverts Installation of City Sign Planning and Zoning Police Committee Meeting Dean Johnson - Joint Meeting (City Council, P&R, P&Z and EDC) Powers-Rasmussen - P&R Committee Nyberg - Eagle Pass Powers-Rasmussen suggested Nyberg & Hellings leave as soon as possible, to save expense. 2 City Council Meeting of September 11, 1996 MOTION by Helmbrecht, seconded by Brenner to approve the set agenda for September 11, 1996 council meeting. Motion carried unanimously. PETITIONS AND COMPLAINTS: Wilharber stated there were no police in town when cars were driving extremely fast in the fog, while the children were crossing the street going to school. Wilharber stated he will get in contact with the police. Wilharber stated Jim March was on vacation. UNFINISHED BUSINESS: Adoption of Assessment Rolls - Buckbee questioned the City's cost on the assessment roll. Nyberg confirmed the City's cost of$5,968.23. Helmbrecht questioned the $65,000.00. Nyberg stated originally there was a $75,000.00 built in window for unforeseen cost. MOTION by Buckbee, seconded by Powers-Rasmussen approving the Adoption of the Assessments Resolution 96-31. Wilharber, yes, Brenner, yes, Buckbee, yes, Powers- Rasmussen, yes. Helmbrecht, abstained. Eagle Pass - Nyberg addressed the need for turn around at the end of roads, like Brian Drive where properties square off Nyberg suggested the council address this issue prior to new street development in Eagle Pass. Buckbee stated, Milo suggested any streets over 110ft should have a turn around. Buckbee mentioned a road by her home has paved pads on both sides of the road for a turn around. Nyberg stated it may be difficult to request a contract to put in pads outside of the plat but could try. Nyberg stated the pads will need to be plowed in the winter. Nyberg also suggested the developers give up a temporary easement until roads are complete. Nyberg said he would contact the developers and request paved pads. MOTION by Brenner, seconded by Powers-Rasmussen to have the Engineer contact Clearwater Meadows, Eagle Pass, Acorn I & II and continued developments to put in place the paved pads. Motion carried unanimously. Second, Nyberg would like trail ways on Brian Drive. Currently, Brian Drive has no side walks. Nyberg proposed running a sidewalk down street A (on Eagle Pass map) for the future development as it will be a 9 ton collector street. MOTION by Powers- Rasmussen, seconded by Brenner to add sidewalks along street A, as a 7 ton road. Motion carried unanimously. - Third, Nyberg stated Eagle Pass developers may request reimbursement since there is no 3 City Council Meeting of September 11, 1996 easement for running water out to Heritage Street. Buckbee questioned the associated cost. Nyberg estimated, $10,000. to $15,000. Wilharber suggested connecting the utilities now as it would be easier than ripping up yards later. MOTION by Helmbrecht, seconded by Brenner to include water utility lines on Street A to Brian Drive. Motion carried unanimously. Fourth, Nyberg addressed the proposed center flower island on Dupre road. Nyberg requested the developers to include that on the agreement. The association doesn't want the responsibility of the planter in a city right-of-way. The developers are asking the City to maintain the planter. Nyberg stated, Paul Palzer said Public Works does not want to care for it either. Powers-Rasmussen said, even if there is an area with flowers and its connected with the association they would have to maintain it. Wilharber questioned, why didn't Paul want to maintain it? Nyberg wasn't sure. Wilharber asked what other communities do. Nyberg wasn't sure. Wilharber questioned the safety of the island. Nyberg stated it does slow people down driving. Wilharber requested MSA to further research the issue and get back to the city. Finally, Nyberg said the developers have requested they stake for utilities. Nyberg requested the city allow MSA to continue staking because MSA is responsible for the liability if the staking is bad. MOTION by Wilharber, seconded by Buckbee to allow MSA to continue staking the projects. Motion carried unanimously. - NEW BUSINESS: Willow Glen sketch plan - Wilharber briefed the council on the concerns and recommendations of Planning and Zoning. Gerald Rehbein presented a proposed townhome development sketch plan. Helmbrecht asked how many total units. Rehbein stated 96 units. Wilharber asked the acreage involved. Rehbein stated, a little over 11.5. Buckbee asked if there were only 2 exits. Rehbein said yes. Buckbee asked how large was the proposed park. Rehbein said there is no park, he will pay cash. Rehbein stated if the council would like a park he will give it to them. Helmbrecht asked the townhome unit price range. Rehbein stated between $80,000. - $104,000., each will have a double garage and driveway. Further, if anyone would like to see an example of the townhomes, Rehbein would give them a ride. Buckbee asked how many bedrooms the units will have. Rehbein said two, with a loft that could be converted. Wilharber asked about the landscaping. Rehbein stated there will be shrubs and landscaping. Wilharber asked if trees would be put in or would the land be barren. Rehbein said they would put in some berms and plant some pines. Wilharber welcomed the Park and Recreation Committee. Nancy Johnson ofP&R asked the age range of the prospected residents. Rehbein stated 15 percent single residents, 65 percent young people, and 20 percent, 55 and older. Fogarty stated if they do not have the park they would want open space. Rehbein stated that's fine. Powers-Rasmussen stated she would rather see 4 or 6 units instead of 8 units. Gaustad questioned drainage. Nyberg stated ponding would have to be looked at especially if the outlots stay commercial there may be some concerns with drainage. 4 City Council Meeting of September 11, 1996 Buckbee asked if Rehbein considered mixing the housing. Rehbein said the sketch plan stands as is. Powers-Rasmussen stated concern about too many small parks and trails and minimal maintenance. Further, children may cross 20th Avenue which is a heavily driven road. Wilharber asked the council how they felt about the units. Powers-Rasmussen stated, there are too many units and if they get money instead of a park area they could use it to help maintain other parks. Brenner stated she would like an ordinance check to make sure of the density. Wilharber stated Dan Tourville did check the ordinance during Planning and Zoning and the units are within the requirements. Helmbrecht stated less units would be nice and something for children. Brenner suggested have open space for future development of the associations own park. R. Thompson reported the Parks and Recreation Committee recommend taking the money, not the park or open space as long as the reimbursement stays around $70,000.00. Wilharber asked if the concept was acceptable to the council. Nyberg suggested 24 ft. streets instead of 20 ft as that was required for Eagle Pass. Buckbee stated she would go and look around at other townhomes. Helmbrecht stated she would go and look at other townhomes too, but would like to see a park. Brenner suggested allowing open space so the association can later develop. Powers-Rasmussen referred to the sketch plan and suggested changing the direction of the homes to provide additional space for a park and sidewalks and switch down to 4 or 6 units. Rehbein stated he would like to know if the idea of townhomes would be acceptable with 24' roads on the main drive and 20 feet roads on the side roads. Nyberg suggested keeping 24' roads and stated in a letter from Milo suggested 20' side roads would be acceptable. Wilharber stated a public hearing has been set for October 1, 1996 to allow Planning and Zoning to review the preliminary plat. MOTION by Buckbee, seconded by Brenner to acknowledge the idea of townhomes for the Willow Glen Project. Motion carried unanimously. ~ APPEARANCES: Randy Hagerty - Presented Marilyn and Len Ayde, of Lake Sanitation, Inc. a plaque for the many years of service and contributing to Centerville's recycling efforts. Anoka County Board of Commissioners recognized the extraordinary achievements for meeting their goals from 1988-1995 and its service provider: Lake Sanitation, Inc. Further, during 1995 the City of Centerville recycled 258 tons of materials, composted 170 tons of yard waste and collected 3 tons of problem materials for proper management. Hagerty also was pleased to announce Centerville received an award for the Most Resourceful Recycling and meeting the 1995 recycling goal. Marilyn thanked the city for the recognition and reply, Lake Sanitation may have been the tools but the people did the work. Wilharber commented if it weren't for Lake Sanitation, Centerville wouldn't be where we are today, and the city sure wishes they hadn't sold. Marilyn commented, it was their pleasure to serve the city. 5 City Council Meeting of September 11, 1996 Special use permit - Steve Gaustad of Integrity Systems, requested a special use permit. for light industrial use in a commercial zoning, located at 1725 Main Street. Wilharber asked the hours of operation. Mr. Gaustad stated, mostly day time hours and an occasional night or two. Wilharber asked if there would be fumes. Gaustad replied no. MOTION by Brenner, seconded by Helmbrecht to grant the Special Use Permit for light industrial use in a commercial zoning. Motion carried unanimously. City Sign - Bill Bisek was present to address questions regarding the city sign. Wilharber asked about the additional $1,000.00 request from Danell. Bisek stated the funds were requested to cover additional cost for landscaping and timber beams. Bisek drew a design reflecting the landscaping which would enable staff to step up to change the information on the sign. Bisek & Tim Rehbine estimated $2,000. for the posts and landscaping. Brenner asked if this was in addition to the original cost of$3,600.00. Bisek said yes. MOTION by Helmbrecht, seconded by Brenner to approve an additional $1,000.00 toward the city's sign and landscaping. Motion carried unanimously. Joint Meeting - Wilharber reminded the council there would be a joint meeting with all the board and committee members on September 25, at 6:00 p.rn. Dean Johnson from Resource Strategies, will discuss the City's Comprehensive Plan Approval of Election Judges - MOTION by Buckbee, seconded by Helmbrecht to approve: Joan LaMott, Joyce Dupre, Lavern Peterson, Shirley Drewlow, Mary Jane Lang, Marilyn Erkenbrack, Rosemary Barret, Mary Ann Thill and Judy Almendinger as Election Judges. Motion carried unanimously. Levy Resolution - Resolution Approving Proposed Preliminary Levy Certification of $426,920.00 to Anoka County. MOTION by Buckbee, seconded by Brenner to approve the levy Certification for 1997 budget. Motion carried unanimously. Wilharber noted the Public Hearing for the budget has been set for December 11, 1996 at 6:00 p.m., and if necessary a continuation hearing date of December 18, 1996. COMMITTEE REPORTS: Brenner stated EDC will be addressing the Wall of Fame on October 9, 1996 at 5:30 p.rn. ~ Police Committee - Wilharber stated he will be attending the Police Committee meeting on September 12, which he will address patrolling around the elementary school in the morrungs. 6 City Council Meeting of September 11, 1996 Helmbrecht suggested addressing the snowmobile committee before winter. ADMINISTRA TOR REPORTS: ADJOURN: MOTION by Buckbee, seconded by Brenner to adjourn the regular city council meeting at 8:30 p.m. Motion carried unanimously. Respectfully Submitted, ,II tj{ll.d }dUL()iCleL Ry-Chel Gaustad City Clerk 7 ~ ~ CITY OF CENTERVILLE CITY COUNCIL AUGUST 28, 1996 Pursuant to due call and notice thereof, the City Council of the City of Centerville held their regular meeting on August 28, 1996 at the City Hall. Mayor Wilharber called the public hearing to order at 6:00 p.m. PRESENT:Wilharber Brenner Buckbee ABSENT: Helmbrecht Powers-Rasmussen APPROVAL OF MINUTES: MOTION by Buckbee, seconded by Brenner to approve the corrected minutes of August 14, 1996. Motion carried unanimously. SET AGENDA: - Add Economic Development Committee report Fire truck location Trash hauling contract with United Waste Bow hunting Truth and Taxation dates John Magill - Noise permit Announce Council and Mayor seat available MOTION by Wilharber, seconded by Brenner to approve the August 28, 1996 agenda with the above amendments. Motion carried unanimously. PAYMENT OF CLAIMS: MOTION by Buckbee, seconded by Brenner to approve the City of Centerville's receipts and disbursements dated August 2-28, 1996. Motion carried unanimously. PETITIONS AND COMPLAINTS: ~ OLD BUSINESS: Park lighting - March summarized a letter from Paul Palzer regarding the lighting at Laurie Lamotte and Tracie McBride Parks. March continued, NSP could install a new power pole and mount a 250 watt with directional lighting to light up pleasure rink and building area. Also a 250 watt directional light to be installed on the existing pole, on the south side of the park. The Park and Recreation committee believe this may be a cost effective improvement for the park areas. CC8-28MM.WPS 1 ~ MOTION by Wilharber, seconded by Brenner to approve the installation oflighting by NSP for the Laurie Lamotte and Tracie McBride parks. Motion carried unanimously. BUILDING PERMIT FEES: Ms. Chris Swenson 7105 Brian Way and Ms. Lisa Colvard of7l47 Brian Way, questioned the Council concerning water and sewer charges on the building permits. Swenson explained Centerville's current W.A.C. is seventeen times higher than Lino Lakes and W.A.C. and S.A.c. permit fees are higher than the surrounding area. Buckbee explained the fees associated with the permits are unlike some of the surrounding areas because the fees are included in the cost of the property. Wilharber explained no one at the meeting was able to clearly state the cost involved. Brenner suggested doing a cost comparison study to address this issue and any future questions. Buckbee commented the current fees are the same as when their present homes were built. Swenson was unaware of the past charges. Buckbee suggested pulling the old permits to compare costs. Gerald Rebhein requested the fees remain on the building permit so the builder pays, instead of the developer. Wilharber suggested setting up a meeting with the Building Inspector and staff ~ APT ANTENNA SITE LEASE: March addressed the antenna site lease, explaining section 11 had an addition to the lease agreement. Wilharber asked if the lawyer had looked at the contract. March indicated the lawyer had looked at the contract. Further, if an antenna needs to be moved they will pay all the associated costs and will remove the antennas if the water tower needs work. MOTION by Brenner, seconded by Buckbee to enter the APT antenna site lease agreement. Motion carried unanimously. VACATED LAND: Theodore Erkenback and William Domseifpetitioned the City on the 30th of May requesting the land identified as (see attached map) be vacated. Wilharber stated, he looked at the piece ofland in question and met with some of the neighbors but didn't know why it shouldn't be vacated. Buckbee asked, why this issue had been tabled. March explained it had been refered to P&Z and did not recall the recommendation, but would revisit the issue at the next P&Z meeting. NOISE PERMIT: John Magill requested a noise permit for a benefit being held for a friends daughter who is sick. The benefit is getting bigger than first thought, so they plan to move the disk Jockey on the deck at Kelly's. Magill explained the benefit will be held on September 7, starting ~ at 2:00 p.m. until 6:00 p.m. which includes a pig roast. Further, the majority of the CC8-28MM.WPS 2 City Council Minutes ~ activities, such as, volleyball will be between 4:00 and 6:00 p.rn. Wilharber suggested, the surrounding neighbors be informed, perhaps by a newsletter. MOTION by Wilharber, seconded by Brenner to issue a noise permit from 2:00 p.m. to 6:00 p.m. for the benefit; with the contingency neighbors are contacted. Motion carried unaniously. WATER ASSESSMENTS: Dave Nyberg City Engineer presented the calculations for the water assessments on Main Street, for the school and commercial properties. Nyberg explained the project cost came in lower than projected. The total projected cost calculation was $414,000 and the cost came in around $351,000 although some items are pending. Nyberg proposed the assessments at $2,732.00 which would be about a three percent increase from 1993 assessments. Don Opp's property assessment is proposed at $9,288.80, and the commercial assessments will be $20,000.00 each, and the school will remain at $86,400.00. Nyberg felt the assessments were fair with a discount, and allows the city room to negotiate if someone were to appeal. Nyberg commented, March had mentioned setting up an assessment workshop next week. Workshop for assessments and the budget was set for Wednesday, September 4, 1996 at 5:00 p.rn. March indicated a notice will be sent to all affected property owners. ~ SENIOR HOUSING UPDATE: March stated, they had meet with Tim Yantos last week regarding senior housing. Buckbee asked if a site had been determined. March had not narrowed it down, because a meeting has been scheduled with Tim Yantos for September 5, to discuss senior housing and the location. CLEARWATER MEADOWS UPDATE: March stated utility work will begin Tuesday or Wednesday of next week. EAGLE PASS UPDATE: March stated ninety five percent of the plans will be done by the end of next week. The developers and engineers are discussing the final plans. Further, the water shed plans should be approved tonight. FLOOD PLAIN: March stated, Sharon from Dewberry and Davis had called and she plans to have the paperwork to FEMA by weeks end. Therefore, the revised flood plain should be complete by midSeptember. ~ WATER COMPREHENSIVE PLAN: March asked if the city did not hear anything further on the interconnect, should MSA continue with the water comprehensive plan. Nyberg mentioned, if the city waits for Lino to approach the council, it may not be what the city wants. Further, MSA could include CC8-28MM.WPS 3 City Council Minutes a the possible interconnect in the water comprehensive plan. Nyberg asked if they should just finish the plans. MOTION by Buckbee, seconded by Brenner authorizing MSA to proceed with the water comprehensive plans. Wilharber asked the cost of the plan. Nyberg stated about $12, 000. Motion carried unanimously. UNFINISHED BUSINESS: March reported, as of September 31, Gregory Hellings will no longer be with Babcock, Locher, Neilson & Mannella but will have an independent practice. Hellings has requested the city to continue with him at the same rate. Wilharber addressed three issues of concern: insurance coverage, backup coverage; if he were to be ill etc., and research personal in the office. Buckbee agreed and suggested carrying out the remainder of the year with him. MOTION by Buckbee, seconded by Brenner to carry out the remainder of the year. Motion carried unanimously. ~ ECONOMIC DEVELOPMENT COMMITTEE REPORT: Liaison Brenner reported the EDC Members requested staff to contact Anoka County for assisstance programs that may be available for commercial and industrial development. Further, EDC will be discussing the downtown zoning during the September 25, joint meeting for the Comprehensive Plan. Brenner mentioned, Tim Rehbein will call the City Engineer about flood plain issues, as EDC has several questions. CITY SIGN: March reported, Danell checked the funds regarding the Lions check of$1,160.00, it appears the donated money was not spent and could go towards the Wall of Fame. Mary Capra would like to meet with the council perhaps at a workshop. Further, Tim is spearheading the project to have the sign installed. PEBSCO: March stated the PEBSCO deferred compensation plan would be no cost to the city except once a month Danell would have to do some paper work. March requested a resolution to allow city employees to be active in the deferred compensation. MOTION by Buckbee, seconded by Brenner to approve a resolution for deferred compensation for city employees. Motion carried unanimously. - FIRE TRUCK LOCATION: Wilharber mentioned, Dan Tourville asked if there was any interest to restore or cover the old fire truck. Wilharber questioned another location for the fire truck. Buckbee asked if CC8-28MM.WPS 4 , ~ ~ Wilharber could put it in their barn. Buckbee also asked about the old horse drawn fire vehicle. Wilharber stated he will check into it. BOW HUNTING: Wilharber mentioned bow hunting season is open September 14, through December 31, at the Park Reserve and hoped people would be aware of the season. BUDGET: March indicated the budget hearing dates would have to be determined. December 11 th could be the first budget hearing meeting with a continuation date, if needed of December 18, 1996 both at 6:00 p.m. March suggested holding the regular council meeting on the 18, of December. MOTION by Buckbee, seconded by Brenner to reschedule the December 23, council meeting to December 18, 1996. Motion carried unanimously. MOTION by Wilharber, seconded by Buckbee to have the budget hearing on December 11, with a continuation date of December 18, 1996. Motion carried unanimously. ~ COUNCIL & MAYOR SEATS: Wilharber stated the Mayor and two council seats are open, interested persons can file until September 10, at 5:00 p.m. ADMINISTRATORS REPORT: March stated the proposed levy must be set by September 15. He planned to meet with the labor union person on Friday. March suggested discussing the proposed levy on September 4th. Further, Fiscal Disparity had a $20,000. increase so the city is sitting well. Buckbee stated low taxes sounded good. Wilharber stated no increase would be nice. March stated the Police contract was signed too. March reminded the council he will be gone September 11-13th. UNITED WASTE: Wilharber stated Randy Hagerty sent a letter to United Waste because it is becoming more difficult to have them pick things up. Further, a letter dated August 26, from Randy stated Elk River had a fifteen percent decrease which has not been passed on to the residents. ~ CABLE: March stated the cable commission lawyers did a four month study on Meredith Cable selling to Continental which intends on merging with US WEST, Inc. The City has been requested to agree with the two resolutions consenting the future transfer of control. Buckbee asked if Ted Gonsier was in favor of the resolutions. March brought this to his attention and everything seemed fine. March recommended approving the resolutions. CC8-28MM.WPS 5 ADJOURN: MOTION by Buckbee, second by Brenner to adjourn the regular city council meeting at 7:50 p.m.. Motion carried unanimously. Respectfully submitted, 4-&L X/fluJ/tldj Ry-Che1 Gaustad City Clerk ~ t CC8-28MM.WPS 6 ~ CITY OF CENTERVILLE CITY COUNCIL AUGUST 14, 1996 Pursuant to due call and notice thereof, the City Council of the City of CentervilIe held a workshop and their regular meeting on August 14, 1996, at the City Hall. Mayor Wilharber called the meeting to order at 5:00 p.m. PRESENT: Tom Wilharber Theresa Brenner MaryJo Helmbrecht Sanna Buckbee ABSENT: Laura Powers-Rasmussen STAFF/CONSULTANTS: Jim March Trudi Breuninger (5:50 p.m.) Dave Nyberg (6: 15 p.m.) MOTION by Wilharber, second by Helmbrecht to close the workshop for union negotiation discussion. Motion carried unanimously. ~ Meeting was re-opened at 5:50 p.m. March reported that a revised budget would be ready for a workshop. The following issues stilI need to be addressed: antenna, union, tracking money method - because the budget doesn't follow the accounting system, public works budget is based on projected number of houses, animal control, TIF increment numbers that aren't available yet, and the auditor and assessor costs for the next year. Wilharber questioned how the pension reform changes would affect the budget. Workshop was scheduled for 5:00 p.m. on the 21st of August to discuss the budget and the Eagle Pass development. Workshop was closed at 6:05 p.m. Regular Meeting was called to order at 6:10 p.rn. APPROVAL OF MINUTES MOTION by Brenner, second by Helmbrecht to approve the meeting minutes of July 24, 1996, as submitted. Motion carried, Buckbee abstained. ~ PAYMENT OF CLAIMS CC8-14MM.WPS 1 City Council Meeting Minutes of August 14, 1996 ~ MOTION by Brenner, second by Helmbrecht to approve the Centennial Fire District's expenditures dated August 1, 1996. Motion carried unanimously. MOTION by Brenner, second by Helmbrecht to approve the City of Centerville's receipts and disbursements dated July 25-31, 1996. Motion carried unanimously. MOTION by Helmbrecht, second by Brenner to approve the City of Centerville's receipts and disbursements dated August 1-14, 1996. Motion carried unanimously. SET AGENDA MOTION by Buckbee, second by Brenner to set the agenda for August 14, 1996, adding Greg Hellings to new business. Motion carried unanimously. PETITIONS AND COMPLAINTS ~ Rockey Goertz questioned the "mystery" charges on Centerville building permits. He stated that Centerville permits are twice as much as the surrounding cities. On the permit form these charges are referred to as assessments. March stated that they aren't assessments but hook-up charges. Helmbrecht stated that fee collected is for maintenance and updating the water and sewer systems. Goertz stated he was relaying the message received by home buyers. Rockey Goertz, Willow Glen Rockey Goertz presented a sketch plan for Willow Glen (this area has been referred to in the past as Golden Meadows). He is proposing 84 townhome units, for sale priced in the mid 80's to 120,000, concrete curbs, 24 foot wide private streets, PUD, and association. Buckbee questioned whether park property would be provided. Helmbrecht added that one is needed. Brenner commented that the concept and price range meets the Met Council Livable Communities Act. Brenner also believes that it would help drive commercial businesses. Helmbrecht questioned the emergency vehicle access. Nyberg stated it might cause problems in the winter because it would have to be plowed. Brenner wanted assurance that they wouldn't become rental units. Goertz stated that something could be written into the association agreement. The council discussed the road layout and how the surrounding property would affect it or be affected. Consensus was to loop the road, providing no access to the east. ~ March requested a 3 dimensional, to scale, presentation at the preliminary plat public hearing. Wilharber stated it would help because of the past controversy on the property. CC8-14MM.WPS 2 City Council Meeting Minutes of August 14, 1996 ~ Eagle Pass Mike Quigley reported that they have received approval from RCWD with some conditions that would be met. They would like to start grading the week of August 26, 1996. They have presented a purchase agreement for the property abutting the southwest corner and haven't heard anything from the property owner so they have to outlot the two side corners. Nyberg stated because the project is privately financed it would move rather quickly once given final plat approval. Nyberg also reported that the utility plans and specifications should be ready for the city council meeting on August 28, 1996. Wilharber quested the northwest corner property issue regarding a future driveway access. Quigley stated it would be handled through deeds. Nyberg reported that FEMA is printing the maps and he is expecting approval early September. ~ March commented that P&R was split on whether the wetlands in the park area are desirable or not. They did have concerns however on the drainage of the tennis courts. Wilharber stated that they would be discussing the need for a civil defense siren for the development of this size at the workshop to be held August 21, 1996. Quigley stated they are working against the time frame to save trees by burlap ping them. Cleanvater Meadows Nyberg recommended awarding the bid for the street and utilities because with houses going in they need a road. Helmbrecht expressed concern for the floodplain and FEMA. Nyberg stated most, but not all are in the floodplain. The worst case if the floodplain was denied would be steeper driveways and split entries instead of two stories. March stated that council originally agreed to issue permits for the two model homes with the agreement prepared by Greg Hellings and later agreed that additional homes could be built with no certificate of occupancies being issued until the FEMA issue was settled. ~ MOTION by Wilharber, second by Helmbrecht to adopt resolution 96-23, a resolution ordering improvement project and awarding bid for Clearwater Meadows, contingent upon MSA reviewing the contract agreements. Motion carried unanimously. CC8-14MM.WPS 3 City Council Meeting Minutes of August 14, 1996 ~ Rezoning of the Hensel Property Nyberg stated he has talked with Anoka County regarding a street access to Main Street. Goertz stated that P&Z didn't want Centerville Road to go through. Buckbee stated it should be keep as a road easement. Wilharber stated there is a safety access issue and the cul-de-sac would be to long. Nyberg explained that P&Z suggested to "C" the road the south back to Main Street. He also stated that P&Z suggested a trail easement to kids can access the school park. Nyberg stated that the comp plan shows the road to go through and Dean Johnson agreed. Wilharber stated he liked the proposal as submitted. Helmbrecht is concerned about no park. Nyberg suggested obtaining an easement from the LaRoux's for a trail. Helmbrecht said the trail should be a trail and utility easement and it would be an official school walking route, therefore it would be maintained by the public works department. ~ Bill LaLonde, 1687 Westview, stated that the people present at the Planning and Zoning meeting liked the idea of a "C" road. Walkways were discussed and LaLonde said he doesn't see a problem with a trailway but does not want the road to go through. LaLonde expressed frustration that the council appeared to not listen to the recommendation of the Planning Commission. LaLonde suggested making a road access through a park area in the proposed street area. Helmbrecht stated they can't stop people from developing their property. Wilharber added things change and even though some people don't want Centerville Road to go through the council needs to look what is best for the city as a whole. MOTION by Wilharber, second by Buckbee to approve the rezone of the Hensel property from R3 to R2 (Single Family Residential) contingent upon preliminary plat approval. Water Extension The council discussed the punchlist items in MSA's letter dated August 12, 1996. Nyberg stated they are working with Minnegasco and NSP to do the work required by them. Wilharber feels a letter should be written from the city to the residents and copied to the utility companies addresses their concerns. ~ LaLonde expressed a concern regarding the hydrant at Centerville Road and Westview. He said it is to high and is unsightly. Nyberg stated they didn't have a choice in the CC8-14MM.WPS 4 City Council Meeting Minutes of August 14, 1996 ~ placement of the hydrant due to the amount of ROW space. The hydrant is necessary for flushing. Helmbrecht questioned why a sidewalk was not put on Progress. Nyberg stated that it was discussed but at the time the council had concerns on the costs of the assessments, therefore a decision was never made. Staff is to look into the school contributing to a sidewalk for Progress and cost estimates for a sidewalk. Staff is to also send a response letter to Myra Mills. Cracks on Revoir Nyberg reported that the cracks that were mentioned to him to review are only surface cracks and recommends leaving it rather than disturbing the road even more to try to fix. Water Conservation Plan Nyberg questioned whether the council wanted him to wait for the cost estimate from Lino Lakes on the interconnect to complete the master water plan. March stated Lino Lakes is suppose to respond within two weeks. Consensus from the council was to wait the two weeks before completing the plan. ~ Water Resource Management Plan Nyberg stated they are holding off because RCWD is redoing their plan and need the amendments that will pertain to Centerville to complete. Nyberg said it should be finished by the end of the year. Trash Grates for Culverts This issue was tabled until Councilmember Powers-Rasmussen is present to discuss. Thermal Bond Patches MOTION by Buckbee, second by Helmbrecht to approve the request for thermal bond patches for Peltier Lake Drive and east of Center Street and Dupre Road, work to be done by Bergman Companies, Inc., not to exceed $2,000. Motion carried unanimously. Stop Sign Requests Brenner asked Nyberg his opinion on the placement of a stop sign at Progress and Sorel Street. Nyberg stated the city needs to be sure the stop sign is warranted. ~ Greg Hellings, Attorney at Law CC8-14MM.WPS 5 . . City Council Meeting Minutes of August 14, 1996 ~ Hellings stated he is requesting the city amending their resolution assigning Babcock, Locher, Neilson, and Mannella to read Greg Hellings, Attorney at Law. Hellings stated he is starting his own firm for municipal government and would like to continue to work with Centerville. He will continue to handle Columbus Township and Brooklyn Park Police Services. Wilharber said the council will make a decision at the next city council meeting. Sewer Line Plugs March stated the city received a request for reimbursement for work that was done to the sewer line that was determined to be the city's responsibility. Hellings suggested turning it over to the insurance carrier if it is the city's fault. Stop Sign Requests MOTION by Buckbee, second by Brenner to instruct city staff to install a stop sign on the southwest corner of Progress and Sorel. Motion carried unanimously. ~ MOTION by Buckbee, second by Brenner to approve changing the speed limit to 25 mph on Mill Road, contingent upon notifying the police department first. Motion was withdrawn. Financial Publication Brenner would like to have the financial summary published in the Quad Community paper, she feels it's important to be up front with the community. Helmbrecht is willing to try running it in the paper if the city got feedback on whether it was read or not. MOTION by Buckbee, second by Wilharber to just put the financial summary in the city newsletter. Motion carried, Brenner voted nay. Nelson Fence Variance Helmbrecht expressed a concern about setting a precedent. March stated that after talking with the city attorney and conducting a survey of surrounding cities, variances are granted on a case by case basis. Variances need to meet the standards listed in ordinance 4, section 65.03. ~ MOTION by Brenner, second by Buckbee to approve the variance allowing a 6 foot fence around the backyard for Mari and Roger Nelson at 1846 - 73rd Street, based on P&Z's recommendation, that the special condition being a corner lot exist, the literal interpretation of this ordinance would deprive the petitioner of rights commonly enjoyed by other properties in the same district, that granting the variance requested will not confer on the applicant any special privileges, and that the proposed variance will not CC8-14MM.WPS 6 City Council Meeting Minutes of August 14, 1996 r Ordinance 44A - Building Design MOTION by Buckbee, second by Brenner to approve the amendment to ordinance 44A regarding building design as follows: NOW READS: Section 2. All building erected on land within the commercial and industrial zoning districts shall be of wood frame, steel, reinforced concrete, masonry or an equivalent or better material. No building shall have pole barn type construction nor an exterior wall surface of sheet metal. Exterior wall surfaces of all buildings shall be face brick, glass, stone, decorative block, architectural concrete cast in place, pre-cast concrete panel, or architectural metal panel. Wood may be used as a trim material. AMEND TO READ: ~ Section 2. All building erected on land within the commercial and industrial zoning districts shall be of wood frame, steel, reinforced concrete, masonry or an equivalent or better material. No building shall have pole barn type construction nor an exterior wall surface of sheet metal. Exterior wall surfaces of all buildings shall be face brick, glass, stone, decorative block, architectural concrete cast in place, pre-cast concrete panel, m. architectural metal p8:fte1. Wood may be used as a trim material. Motion carried unanimously. St Genevieve's Beer Permit Request It was suggested that when noise permits are issue that it be policy that the permittee needs to notify the surrounding property owners of the event. MOTION by Buckbee, second by Helmbrecht to approve the 3.2 beer permit application for St. Genevieve's Church for August 18, 1996, and that the waiting period and the fee be waived. Motion carried unanimously. Administrative Reports March reported that the greenway corridor grant application was not approved for funding. , March asked the council if he could use his discretion on approving seminars for the public works employees. Consensus of the council to allow March to approve unless it appear to be a conflict or not in the budget and that every employee has the right to go to council if March denies the request. CC8-14MM.WPS 7 City Council Meeting Minutes of August 14, 1996 Helmbrecht commented on the letter received from Lori Beth Pringle dated July 29, 1996, she said that she did what she thought to be in the best interest of the city. 4 ~ The council discussed the Lions establishing a policy for insurance during the city celebration. Wilharber mentioned the snowmobile issue and status of trails. Brenner thanked Trudi Breuninger for her services to the city. The rest of the council concurred. Helmbrecht requested that raises for the council and mayor be considered to $150/$200 a month. Staff is to research how cities of similar size pay their council and mayor. ADJOURN MOTION by Buckbee, second by Brenner to adjourn the regular city council meeting at 9:05 p.m. Motion carried unanimously. Respectfully submitted, ~'~~ Trudi Breuninger City Clerk 4 CC8-14MM.WPS 8 ~ - CITY OF CENTERVILLE CITY COUNCIL JULY 24,1996 Pursuant to due call and notice thereof, the City Council of the City of Centerville held their regular meeting on July 24, 1996, at the City Hall. Mayor Wilharber called the meeting to order at 6: 00 p. m. PRESENT: Tom Wilharber Theresa Brenner MaryJo Helmbrecht Laura Powers-Rasmussen ABSENT: Sanna Buckbee STAFF/CONSULTANTS: Jim March Dave Nyberg Trudi Breuninger PUBLIC HEARING - Street & Utility Improvement Hearing for Clearwater Meadows l Wilharber stated the public hearing is for the purpose of correcting a technical defect of not putting the estimated costs of the improvements in the previous hearing notice. The first public hearing was held March 27, 1996. The estimated costs of the improvements is $462,000. MOTION by Helmbrecht, second by Brenner to close the public hearing for street and utility improvements for Clearwater Meadows. Motion carried unanimously, Powers- Rasmussen not present. APPROVAL OF MINUTES MOTION by Brenner, second by Helmbrecht to approve the meeting minutes of June 19, 1996, with one correction to page 2, 6th paragraph. Motion carried unanimously, Powers-Rasmussen not present. MOTION by Brenner, second by Helmbrecht to approve the meeting minutes of June 26, 1996, with the correction of adding first names on the introduction of minutes. Motion carried unanimously, Powers-Rasmussen not present. MOTION by Helmbrecht, second by Brenner to approve the meeting minutes of July 10, 1996. Motion carried unanimously, Powers-Rasmussen not present. PAYMENT OF CLAIMS t CC7-24MM.WPS 1 City Council Minutes from July 24, 1996 MOTION by Brenner, second by Helmbrecht to approve the Centennial Fire District's expenditures dated July 18, 1996. Motion carried unanimously, Powers-Rasmussen not present. MOTION by Helmbrecht, second by Brenner to approve the City of Centerville's receipts and disbursements dated July 11-24, 1996. Motion carried unanimously, Powers- Rasmussen not present. (powers-Rasmussen arrived at 6:08 p.m.) MOTION by Brenner, second by Helmbrecht to approve Pay Estimate #2 for Main Street / Progress Road / Elementary School Watermain Extension Project. Motion carried, Powers-Rasmussen abstained. SET AGENDA Add to new business: Cable Commission, 1997 Proposed Police Budget, and Traffic Survey. MOTION by Wilharber, second by Helmbrecht to set the agenda for July 24, 1996, with the above noted additions. Motion carried unanimously. - PETITIONS AND COMPLAINTS Helmbrecht had residents ask about the noise ordinance and how it relates to enforcing of cars with loud stereos. Staff will look into it. Powers-Rasmussen expressed a safety concern regarding a culvert from Acorn Creek to the creek. This culvert is large enough that children can walk in and also live animals. She would like to see a grate put on it. Nyberg stated the purpose for not putting a grate on is because it collects debris. He added that the culvert is large enough that children cannot get stuck in it. An estimated cost for a grate is $800-1000. Staff is to research the pros and cons to a grate, get a cost estimate, and come back to council with a recommendation. APPEARANCE - Carolyn Drude, Ehlers and Associates, Inc. Ms. Drude distributed the bid tabulation for the general obligation bond for the watermain extension project. Ms. Drude commented that she was pleased with the bids and that they all were relatively close. Powers-Rasmussen asked what the savings would have been ifbonded with Clearwater Meadows project. Ms. Drude responded; $3,000-4,000. ~ CC7-24:MM.WPS 2 City Council Minutes from July 24, 1996 Helmbrecht asked about the assessment rate. Ms. Drude stated the bond payment and term does not take assessment payments into consideration, it is determined by existing debts. Ms. Drude explained the resolution regarding awarding the sale of the bond and she mentioned that it does have a call feature at the year 2004. MOTION by Helmbrecht, second by Brenner to pass Resolution 96-27, a resolution awarding the sale of $410,000 general obligation water revenue bonds to Juran and Moody, Inc., St. Paul, Minnesota. Motion carried unanimously. APPEARANCE - Mary Capra: Centerville Wall of Fame Ms. Capra explained that the concept for lifetime achievement awards originated with the Economic Development Committee. It was felt that citizens who had dedicated years of their lives to community service and involvement should be honored. This award would be presented to present and past residents of the community who have spent a great deal of their lives dedicated to community service through, city government or committees, involvement in fire department, schools, charity work, etc. - The nomination of this award would be left to the residents. It was suggested that the award be presented during the Fete des Lacs festival. This person would receive a certificate oflifetime achievement. It was hoped that photos and stories would be kept on display in the council chambers of those who have received the award. Ms. Capra stated that funding could come from donations for the historical society given in the past and future donation would also be used to fund the project. Ms. Capra provided the council with a copy of a historical society survey that was done on the public works building. The council thanked Ms. Capra and stated that it would be on a future agenda for the council to discuss. Acorn Creek Pay Estimate #8for Class 5 Work MOTION by Helmbrecht, second by Brenner to approve the partial pay estimate number 8 for the Acorn Creek project in the amount of $2, 102 as per MSA's letter dated July 22, 1996. Motion carried unanimously. Eagle Pass - Helmbrecht requested the ordinance for PUD's be checked regarding the developer being responsible for development of the park within the project. CC7-24MM.WPS 3 City Council Minutes from July 24, 1996 ~ Powers-Rasmussen explained that because of her absence she had questions regarding the feasibility study and wetlands in the park. She also expressed frustration with the decrease in the open space and that is not turning out to be what was originally proposed. Nyberg stated that the schedule will slip some because the city has not received the required escrow amount. (The schedule is noted in MSA's letter dated July 12, 1996.) Nyberg said because the developer is funding the project, versus going through the 429 process, the street and utilities do not have to be bid. C. W. Houle is the contractor generally used by the developer. Nyberg suggested that a good way to keep some control over the project would be approving the pay estimates. General consensus of the council is that no action or staff time is to be spent on the project until the escrow is received. Clearwater Meadows Nyberg stated the final submittal has been drafted and routed internally at Dewberry and Davis and the main issues have been communicated with FEMA. There appears to be no problems with the FEMA application. Nyberg stated the utility bid could be awarded at the August 14 meeting and if it would go to August 28 the contractor has said they will extend the bid. Appraisal Proposals Helmbrecht stated it would be to the city's benefit to use an appraiser that works with Anoka County Court system. March stated it may be premature to have appraisals done before an issue has been formally presented to the city. Brenner said that the appraisals were requested to assist in setting the assessments. Nyberg thought it would set a standard that may not be in the best interest of the city. MOTION by Helmbrecht, second by Brenner to request that staff research what other cities are charging for water assessments and their procedure and to hold off on the appraisals. Motion carried, Powers-Rasmussen voted nay. Antenna Permit Fee MOTION by Helmbrecht, second by Powers-Rasmussen to approve the antenna permit application fee of$1250.00 and that resolution 96-05 -- fee structure -- be amended to include this fee. Motion carried unanimously. CC7-24MM.WPS 4 City Council Minutes from July 24, 1996 ~ Cable Commission MOTION by Powers-Rasmussen, second by Brenner to approve the Commission's Joint Powers Agreement voting structure as amended as per the letter dated May 21, 1996, from the North Central Suburban Cable Communications Commission. Motion carried unanimously. 1997 Proposed Police Budget As per the Police Chiefs memo dated July 17, 1996, the 1997 proposed budget reflects an increase of3.75% over the previous year. Last year Centerville budgeted $169,889 towards police services. The 1997 proposed budget shows at $176,340, this is a $6,451 increase. Helmbrecht stated that Centerville only has one main event a year and would like police service for the event instead of the Lions Club paying for service. Wilharber said that it is not a big increase considering the union contract for the officers is up for renewal and that there was a cutback in state funding. - MOTION by Wilharber, second by Helmbrecht to approve the proposed 1997 police budget as presented in the Chiefs memo dated July 17, 1996. Motion carried unanimously. Traffic Study According to the Police Chiefs memo dated July 15, 1996, the particular intersection of Mill Road, Hayfield Road and Clear Ridge does not meet the warrant for an all way stop. An he suggested checking with the city engineer on a single stop sign placement for the intersection of Sorel Street and Progress Road. Powers-Rasmussen suggested speed bumps with pedestrian signs or other options that may be more effective. The Public Works Director is to research the cost of speed bumps, what type of maintenance would be necessary and come back to the council with a recommendation. ADMINISTRATOR REPORTS March provided a memo that updated the following: It CC7-24MM.WPS 5 City Council Minutes from July 24, 1996 ~ Senior Housing: Mr. Yantos will be presenting the resolution recently passed by council to the full BRA board on July 23, 1996. Mr. Yantos will keep the city informed on the progress of the project. III Grant Application: On July 23, 1996, the city received notice that the grant application was approved in the amount of$1700. This will be used to study the III problem in the downtown area of the sanitary sewer system. Local Government Aid: The Department of Revenue reported the LGA contribution is approximately $7,000 higher than projected by the League of MN Cities. City Budget: Workshop set up for 5:00 p.m. on August 14, 1996. COMMITTEE REPORTS Brenner suggested having a "volunteer day" to install the city sign. She also reported the sign would be in the parade during Fete des Lacs. Powers-Rasmussen stated that complaints were still coming in regarding the garbage service. March stated that Randy Hagerty is setting up a meeting with United Waste to discuss these complaints. - Wilharber commended March for his involvement and hard work in his position. The council agreed that he is a "keeper". Wilharber also thanked Breuninger for her service, especially during the period of time when the city did not have an administrator. ADJOURN MOTION by Helmbrecht, second by Powers-Rasmussen to adjourn the regular city council meeting at 8:20 p.m. Motion carried unanimously. Respectfully submitted, 4tudL'~~cpJ Trudi Breuninger City Clerk t CC7-24M:M.WPS 6 " CITY OF CENTERVILLE CITY COUNCIL JULY 10, 1996, MEETING MINUTES CALLED TO ORDER: ADJOURNED: 6:00 P.M. 10:15 P.M. ABSENT: STAFF: Tom Wilharber, Sanna Buckbee, MaryJo Helmbrecht, Theresa Brenner, and Laura Powers-Rasmussen none Jim March, Trudi Breuninger, Dave Nyberg PRESENT: PAYMENT OF CLAIMS MOTION by Buckbee, second by Helmbrecht to approve the Centennial Fire Districts expenditures dated June 27, 1996. Motion carried unanimously, Powers-Rasmussen not present. MOTION by Buckbee, second by Helmbrecht to approve the City of Centerville's receipts and disbursements dated June 27-30, 1996. Motion carried unanimously, Powers- Rasmussen not present. MOTION by Buckbee, second by Brenner to approve the City of Centerville's receipts and disbursements dated July 1-10, 1996. Motion carried unanimously, Powers-Rasmussen not present. SET AGENDA Add Summer Jam Report under Petitions and Complaints and Noise permit for Waterworks Beach Club under New Business. MOTION by Helmbrecht, second by Buckbee to set the agenda for July 10, 1996, with the above noted additions. Motion carried unanimously. APPEARANCES Milo Bennett, Fire Chief: 1996 Annual Report & 1997 Budget Chief Bennett reviewed the 1995 Annual Report with the city council. A copy of the report is attached to the minutes as submitted. Chief Bennett also presented the 1997 proposed budget. A copy of the budget as reviewed and accepted is attached to the minutes. , MOTION by Powers-Rasmussen, second by Helmbrecht to approve the proposed 1997 budget as presented. Motion carried unanimously. CC7 -1 OMM. WPS 1 \ NEW BUSINESS: P&Z Recommendations from Public Hearings on July 9, 1996 ~ Nelson Fence Variance: P&Z tabled this issue with a request for staff to check with other cities on their ordinance pertaining to fences on corner lots. Rezoning of Hensel Property: P&Z denied the request at this time. Rockey Goertz proposed to rezone the property, currently zoned R2 and R3, to R2A which is a higher density. Mr. Goertz is working on alternative access routes to those lots because of the concern of traffic from the surrounding residents. Wilharber reported that residents had comments pertaining to the comprehensive plan but questioned how much more could be done to keep the residents informed. Brenner felt the city can do better informing them on what the comp plan is and it's importance. March stated to get people more involved they need to be told how the decisions may effect them. CONSENT AGENDA MOTION by Powers-Rasmussen, second by Brenner to approve the consent agenda consisting of Resolution 96-25, Responsible Authority; Resolution 96-26, Senior Housing; and ICBO Annual Conference. Motion carried unanimously. ADMINISTRATOR REPORT - Council Furniture The council was provided with layouts and price quotes for tables and chairs. March reported that staff is checking on donations and funds for the furniture on the quotes received. APPEARANCE - Gary Groehn; Abdo, Abdo and Eick Mr. Groehn presented the 1995 Annual Financial Report. A copy of the report is attached to the minutes as submitted. After Mr. Groehn's report the following questions and comments were made: Mr. Groehn questioned the recycling deficit and how the SCORE funds are received and reported. Brenner questioned the internal control structure. Groehn stated that with a small staff the checks and balances are limited. Mr. Groehn stated he was not concerned with the situation, but feels that the council should just be made aware. Mr. Groehn commented that only lout of 29 cities that he audits does not have segregationi of duties listed as an internal control structure weakness due to staff size. Brenner asked if other cities publish the summary report and felt it is good government to do so. Mr. Groehn agreed and assumes that most cities do publish a portion of it but doesn't get that involved once the report has been submitted. CC7-10MM.WPS 2 - MOTION by Brenner, second by Powers-Rasmussen to direct staff to check how much it would cost to publish pages 2-8 of the 1995 Annual Financial Report. Motion carried unanimously. MOTION by Wilharber, second by Helmbrecht that the 1995 Annual Financial Report, prepared by Abdo, Abdo and Eick be accepted as presented. Motion carried unanimously. PETITIONS & COMPLAINTS - Summer Jam Report Officer Mike Jensen, Circle Pines-Lexington Police Department was present to discuss the Summer Jam event that took place at Waterworks Beach Club on June 30, 1996. Officer Jensen reported that approximately 4700 people were in attendance and the biggest problem was medicals. They have already addressed this issue by having a tented area for medicals at the next event. Officer Jensen stated that there were few problems otherwise, only 3 arrests were made. The crowd was let out in shifts which alleviated some traffic problems. Noise complaints were handled by Officer Gleason by phone. Once Officer Gleason talked with residents and told them about the event 99% of them did not have a problem with it but wished they had been notified in advance. The event raised $41,000. The money was given to the Children's Hospital. Steve King, 1724 Sorel Street, stated he did not receive a notice. Has no problem with charitable events but would like to be notified of them. Mr. King felt that a public hearing should be held for issues relating to the noise ordinance. Some felt the music and the DJ's sexual innuendoes were inappropriate for the type of event. There was some discussion with Officer Jensen regarding traffic studies being conducted within the city. Mr. King felt his situation was different because of the bars and has a concern for the children in the neighborhood being hit by a car. Officer Jensen reported that the city would be receiving the traffic reports from the Chief. Note: Councilmember Powers-Rasmussen left as of 8:20 p.m. Eagle Pass Project Wilharber reported that P&Z approved the preliminary plat with the contingency that the items listed in MSA's letter dated July 8, 1996, be addressed. P&Z also expressed concern for the roads leading to the adjoining private property and this setting a precedence to what is to be built there. I Larry Olson, Midwest Land Surveyors, presented the preliminary plat and explained to the council the changes that had taken place from the original sketch plan. CC7-lOMM.WPS 3 ~"J ___u_u ~'-------CJ -------- -- - t Brenner expressed some concern for the decrease in the amount of open space in comparison to the sketch plan. Mr. Olson explained that the single family lots go all the way back to the creek now and originally it was park property. Although it is still open space it is not included in the total percentage. March reported that PUDs do not need to be rezoned but the notice was published as a rezone also so that the council can if they see fit. They discussed doing the project in phases because of the time constraints. They also discussed the trailway system. Tony Emrich stated they would outlot the areas by the adjoining property until the issues with the property owner are settled. Brenner is concerned about approving the project without FEMA and without reviewing the minutes from the P&Z public hearing. Brenner would like to have a feasibility study done. She feels it should be documented. MOTION by Wilharber, second by Buckbee to approve the preliminary plat with the contingency that all the items in MSA's letter dated July 8, 1996 be addressed and the position of the private streets in the southwest corner be eliminated and turned into outlots and homes be realigned prior to approval of final plat if the property has not been sold to developer at that time. If the developer does have a deal with property owner a sketch plan needs to be submitted. Motion carried, Brenner voted nay. Brenner commented that she is not opposed to the development but believes the best interest of the city would be to have a feasibility study done. MOTION by Wilharber, second by Buckbee to authorize MSA to prepare plans and specifications for the Eagle Pass development contingent upon receipt of the appropriate escrow. Motion carried, Brenner voted nay. Clearwater Meadows Nyberg stated that RCWD has given approval to the project but that all the contingencies have not been met yet. Including: signed deed restrictions, trail easements, outlots signed, and FEMA. School Water Project Nyberg provided the council with a project update, stating the project should be complete in a couple of weeks -- depending on the weather. Hensel Property CC7-10MM.WPS 4 . - Nyberg stated that Mr. Goertz will be going back to P&Z with another option for development. Mill Road Water Hookups MOTION by Buckbee, second by Wilharber to notify residents on Mill Road that the water hookup fee would be increased by 3% per year back to 1993, and also providing them with a 30 day notice to pay at current rate. Motion carried unanimously. Noise Permit for Waterworks Beach Club Helmbrecht stated that Ken Sorenson requested a noise permit to put a band on their deck on Saturday, July 27, 1996, for the Fete de Lacs. MOTION by Buckbee, second by Wilharber to deny Waterwork's request for a noise permit for Saturday, July 27, 1996, because ofthe competition it would create with the Lions and the amount of traffic and commotion that will already by in the city. Motion carried unanimously. COMMITTEE REPORTS MOTION by Buckbee, second by Wilharber to have Councilmember Helmbrecht work with staff regarding a flyer regarding the parade routes and times. Motion carried, Helmbrecht voted nay. ADMINISTRATOR REPORTS Employee Issues March stated that the software to complete compliance requirements has been ordered. March recommended a 3% increase for Paul, Danell and Trudi. Helmbrecht wants the situation with Paul's exempt status to be looked into. March stated that it had been addressed in the past and determined that it could not be done. Helmbrecht said it depends on how much time he spends in different areas and would like it to be re-evaluated. MOTION by Buckbee, second by Helmbrecht to reclassify Ken Cook from temporary appointment to regular full time status. And the time served be credited to satisfy the requirements of the training period. Ken Cook's position is to be classified as non-exempt with beginning hourly pay as designated in the payroll chart plan dated July 1, 1996. This reclassification is to be effective July 8, 1996, to accommodate for payroll calculations. Motion carried unanimously. t MOTION by Helmbrecht, second by Brenner to adopt the payroll chart dated July 1, 1996, allowing a 3% increase into the hourly wages of the positions of Building CC7-10MM.WPS 5 ., - Official/Public Works Director, City Clerk, and Deputy Clerk/Treasurer. And that this adjustment be retroactive to February 1, 1996. Motion carried unanimously. t Antenna Fees March reported that their is currently two firms interested in putting antennas on the water tower and that the fee structure mentioned in ordinance 60 has not yet been established. MOTION by Buckbee, second by Helmbrecht to direct Jim March to begin negotiations with the two firms regarding antenna locations. Motion carried unanimously. March commented that the council will be looking at fee structure at the next meeting. CAD System Software Paul Palzer had requested the purchase of CAD L T software system. Helmbrecht questioned the printing process that would be needed and whether the smaller system would be cost effective or if the regular CAD system would be better. Staffwill check into additional information regarding these systems. ADJOURN MOTION by Buckbee, second by Brenner to adjourn the regular city council meeting at 10: 15 p.rn. Motion carried unanimously. Respectfully submitted, ,iALut{ .~iL {/!U/}(,/-A'J Trudi Breuninger City Clerk Minutes approved July 24, 1996. CC7-10MM.WPS 6 CITY OF CENTERVILLE CITY COUNCIL t JUNE 26, 1996 Pursuant to due call and notice thereof, the City Council of the City of Centerville held a workshop and their regular meeting on June 26, 1996 at the City Hall. Mayor Wilharber called the workshop to order at 5:00 p.m. PRESENT: Tom Wilharber Laura Helmbrecht Laura Powers-Rasmussen Theresa Brenner ABSENT: Sanna Buckbee STAFF/CONSULTANTS: Trudi Breuninger Dave Nyberg Paul Palzer Jim March WORKSHOP Administrator Reports I Updates Jim reported that they were still waiting to put the stub in for Mr. Opp until a determination whether his property is buildable or not. RCWD has a new set back requirement of 100 feet. Jim commented that a safety issue regarding manholes had been properly reported and the chain of command properly followed. And assured them the safety issue had been addressed. Employee Issues Jim started his presentation by providing the Centerville tax rate and comparing that to other city tax base data. Jim then provided the council with a graph of33 small cities in comparable size, they range in population of 2000 to 2500. Out of the 33, 20 are higher in total tax capacity and 12 are lower. The next chart compared the total tax capacity rate between $800,000 and $1,050,000 - Centerville is at $895,079. Populations in this comparison range up to 5220. Jim was demonstrating that Centerville is a growing community. Jim passed out a memo prepared by Paul Palzer showing the building permit forecast. This memo address current and future known developments. , Jim also provided council with a list of current wages of city employees, job description for Ken Cook and a point range determination for the position. He pointed out that Ken CC6-26MM.WPS 1 has been working for the city since October 16, 1995, and with the hours he has been working he should have been offered full time benefits. - Currently Ken is spending approximately 30% of his time with building inspections and 70% as Administrative Assistant. It was noted that these percentages can change with the number of developments. Jim mentioned that the point range was determined the way it has been in the past, using the above noted percentages. Jim explained that he had been in contact with Faith from Employee Relations and Centerville is currently in compliance, however the city's next report will be due January 1, 1997. One of the purposes for doing the charts was to compare the rates of pay with cities that compare to Centerville's tax capacity rate. The League stated that most cities average an increase of2.5-3%. Some positions may be under compensated, but the city needs to stay in compliance with comparable worth. Jim mentioned he is working on the sick pay and leave policy. ~ Mary Jo suggested making Paul an exempt employee. Jim stated he may become exempt with the union issue. The Union representative will be meeting with the employees to discuss issues prior to meeting with Jim. A consultant can be used for collective bargaining contract discussions. Jim noted that he will be doing as much as he can without using the consultant. Theresa questioned the city hall hours if Ken was going full time and with a full time Administrator now on board. Jim stated the new city hall hours would be Monday through Friday 8:00 a.m. to 4:00 p.m. Sanna stated Ken could also assist Danell with utility billing. Jim commented that it should be looked at to contract utility billing, meter reading, etc. out. The council commended Jim on the information he provided for the workshop. MOTION by Brenner, second by Helmbrecht to close the workshop at 5:55 p.m. Motion carried unanimously. REGULAR MEETING Called to order at 6:05 p.m. ~ APPROVAL OF MINUTES CC6-26MM.WPS 2 MOTION by Helmbrecht, second by Brenner to approve the June 10, 1996 meeting minutes with one correction on page 5. This correction is to clarify that the letter was sent t from the full council. Motion carried unanimously. PAYMENT OF CLAIMS MOTION by Buckbee, second by Helmbrecht to approve the City of Centerville's receipts and disbursements dated June 11-26, 1996. Motion carried unanimously. MOTION by Helmbrecht, second by Brenner to approve $1500.00 expenditure to Maguire Iron. Motion carried unanimously. SET AGENDA Add to Unfinished Business: Ken Cook's position, Summer Jam, and Senior Housing. Add to New Business: Building permits for maintenance, Suburban Inspections. MOTION by Brenner, second by Helmbrecht to above the agenda for June 26, 1996 with the above noted additions. Motion carried unanimously. PETITIONS AND COMPLAINTS Laura received one for the stop sign on Brian Drive and Brian Way that it is not being followed and asked that this area be patrolled. She also noted that the exit only sign at Corner Express is also not being followed. Laura's final comment was that there was broken glass at Tracie McBride Park. APPEARANCES Ken Peterson, Suburban Inspections came before the council to present the option of contracting electrical inspections through him versus using the state. Mr. Peterson stated it would provide better in-house awareness with city staff and is also a good cross reference with permits. City staff would be issuing electrical permits out of city hall. Paul stated it would also be a benefit to the homeowner or builders for scheduling inspections. The attorney is to review the proposed contract and review ordinances that may need to be created or amended. Clearwater Meadows Dave Nyberg recommended not awarding the utility contract; there is a 90 day bid holding period. Greg Hellings would recommend not issuing any additional permits besides the two model home permits. Dave also mentioned an assessment hearing will need to be scheduled some time in the near future. ~ CC6-26MM.WPS 3 - MOTION by Brenner, second by Helmbrecht to direct staff to obtain appraisals for watermain project to include a residential, commercial and apartment parcel. Motion carried unanimously. MOTION by Buckbee, second by Helmbrecht to order street and utility improvement public hearing for July 24, 1996 for Clearwater Meadows. Motion carried unanimously. MOTION by Wilharber, second by Buckbee to authorize the city staff to work with Ehlers to solicit proposals for the sale of$410,000 G.O. General Obligation water revenue bonds and report the results to the City Council at the July 24, 1996, meeting. Motion carried unanimously. Flood Plain Dave stated a narrow corridor has been created along the creek. This area does not allow fill within a certain distance to allow for future building. Information requested does not change the elevations any it is just additional technical information. Livable Communities Act MOTION by Brenner, second by Powers-Rasmussen to adopt resolution 96-24, a resolution adopting housing action plan for the City of Centerville. Motion carried unanimously. Sewer Problem Paul brought up the issue of the sewer backing up and the problem appears to be under the street. The situation is at Peltier Lake Drive and Mill Road. Greg stated to Paul that if it is within the city's right-of-way the city could be held liable. The homeowner had some root service work done, this may have caused some damage. The line was televised. MOTION by Wilharber, second by Helmbrecht to contract to have line opened up and notify A-I Services as of the work being conducted. The cost of the work to come from the sewer fund if A-I Services does not appear to be at fault. Motion carried, Powers- Rasmussen voted nay. Paul also brought attention to another problem of 4 homes off of 73rd. They are having problems with a drop in the lateral line. Paul requested the lines on 73rd be televised. MOTION by Wilharber, second by Brenner to approve the sewer lines for the 8 or 9 homes on 73rd (between Peterson and Quebec) be televised. Motion carried unanimously. Pay Estimate Water Project ~ Discussion on whether the school will be pre-paying a portion of the assessment roll prior to its adoption. CC6-26MM.WPS 4 - MOTION by Buckbee, second by Helmbrecht to approve pay estimate #1 for the watermain extension project and the Deputy Clerk and the Clerk Administrator are to determine what fund it should be taken from. Motion carried unanimously. 1996 Street Work MOTION by Wilharber, second by Buckbee to authorize crackfilling on city streets except for the downtown area and LaMotte Drive; as recommended in Paul's memo dated June 18, 1996. Motion carried unanimously. The city is to research the proposed 1997 street work for joint projects with Lino Lakes; such as LaMotte Drive and 21 Street. Bill Bisek - Fireworks Bill came before the council requesting donations to the Centerville Lions Club for fireworks during the city celebration. Bill was provided with a 1996 state application for fireworks and he stated he would be working with the Fire Chief also. Bill stated the Lions are trying to bring the celebration back to the children and will be making Kid's Day bigger. The Lions are also accepting donations for kid's day. MOTION by Powers-Rasmussen, second by Brenner to authorize a donation to the Centerville Lions Club for fireworks of$1000 and $500 for kid's day. Motion carried unanimously. Newsletter MOTION by Brenner, second by Helmbrecht to approve the summer newsletter with the noted suggestions from the council. Motion carried unanimously. Ken Cook MOTION by Helmbrecht, second by Powers-Rasmussen to extend Mr. Cook's employment through July, until the city hears back from the Department of Employee Relations. Motion carried unanimously. Summer Jam MOTION by Powers-Rasmussen, second by Brenner to close Peltier Lake Drive and Mound Trail-- restrict to local traffic only -- on June 30, from noon to midnight; contingent upon the Police Chiefs approval of closing city streets. Motion carried unanimously. Senior Housing ~ CC6-26MM.WPS 5 - MOTION by Brenner, second by Powers-Rasmussen to direct staff to prepare a resolution to continue the process with Anoka County HRA for the next council meeting. Motion carried unanimously. Employee Cellular Phone I Pager Agreement MOTION by Helmbrecht, second by Brenner to approve the employee cellular phone / pager agreement as presented contingent upon the attorney's review and approval. Motion carried unanimously. Building Permits for Maintenance MOTION by Helmbrecht, second by Buckbee to direct staff to research amending the ordinance for building permits on maintenance based on the dollar amount of the project. Motion carried unanimously. Electrical Inspections MOTION by Buckbee, second by Helmbrecht to direct staff to draft an agreement / ordinance addressing Mr. Peterson, Suburban Inspections to conduct inspections. Motion carried unanimously. Committee Reports Tom commented on the fire department's excellent new "rig". He also mentioned the police department is going to try to hold down the budget. Tom explained the status of Eagle Pass; at the joint meeting with P&Z and P&R they have decided to move the park to the southwest comer and the developer will also develop the park. Theresa reported that EDC is trying to improve communication between businesses by inviting them to their meetings. City Celebration MaryJo stated volunteers are still needed. The city will be using the reserves and the explorers to help with crowd control for the festivities. MOTION by Helmbrecht, second by Powers-Rasmussen to approve a noise permit for the City Celebration Street Dance to be conducted Saturday, July 27, 1996, from 7:00 p.m. to midnight. Motion carried unanimously. Administrator Reports ~ Jim reported that United Wasted would like to provide a carted system to the city -- free of charge. CC6-26MM.WPS 6 MOTION by Brenner, second by Helmbrecht to authorize staff to work with United Waste to provide containers to residents at no cost to the city. Motion carried ~ unanimously. Jim stated that after meeting with the auditor, he would recommend the council look at prioritizing goals, the Capitol Improvement Plan and refinancing some of the past projects. A budget workshop was scheduled for July 17, 1996, at 5:00 p.m. ADJOURN MOTION by Helmbrecht, second by Brenner to adjourn the regular city council meeting at 8:20 p.m. Motion carried unanimously. Respectfully submitted, ..i, ./. /;~ ~~"',.)/ . L-<< t:c (y,.,.~7 <-t.ll' Trudi Breuninger City Clerk 7(,t..~( lifL Minutes approved July 24, 1996. t ~ CC6-26MM.WPS 7 t CITY OF CENTERVILLE SENIOR HOUSING SPECIAL MEETING ~ JUNE 19, 1996 MEETING OPENED: MEETING CLOSED: 6:00 P.M. 7: 10 P.M. PRESENT: Tom Wilharber and Theresa Brenner ABSENT: Sanna Buckbee, MaryJo Helmbrecht, and Laura Powers-Rasmussen STAFF PRESENT: Jim March, Trudi Breuninger PRESENTERS: Steve Griesert, Community Partners and Tim Yantos, Anoka County HRA Attached to the meeting notes is a copy of the slides Mr. Griesert reviewed during his presentation, which basically was a summary of the entire study. Following his presentation, residents had the following questions and comments. Mary Jane Lang, 1559 Peltier Lake Drive, asked if it would be section 8 housing and ifit can be restricted to keep kids out. Mr. Griesert responded that it can be restricted to seniors -- 55 and older. Mary Capra, 1810 Fox Run, asked if it is subsidized and seniors would have to seek help out for themselves and also iffederal funding was available. Mr. Griesert answered that subsidized housing is offered in the 7 county metro area and that federal funding is no longer available. Louis Thill, 1385 Mound Trail, asked ifit was to be city owned. Mr. Griesert said it could be the city's or the County HRA. Walt Neumann, 1989 S. Robin Lane, asked what drives the project financially. Mr. Griesert stated the city would look at essential bonds with the HRA funding to start the project. Tim Yantos presented a drawing of the senior housing project in Ham Lake. He explained that if federal funding is not used the city can put restrictions on age limits, who gets first choice. And stated the project in Ham Lake is being built and managed by the county HRA but is working closely with the city. Jim March asked about the timeline. Mr. Yantos stated that it took 6-7 months from the time the market study was complete to the groundbreaking. I SEN6-19.WPS 1 Senior Housing Workshop ~ June 19, 1996 Mary Capra asked about the stability of the rent. Mr. Yantos said that it is given an annual review and is generally a $1 0-$15/year increase. He added that the costs of upkeep are important to maintain. Mr. Yantos stated that they use a management group that deals with seniors and is aware of each persons needs and services. Mr. March added that detailed and personal attention is given by the management company. Bob LaMotte, 1643 Heritage, asked if an older person -- 55 plus -- would be able to have an adult handicapped child live with them in a project of this type. Mr. Yantos stated that details like that can be worked out in an agreement once the project gets started. Mr. Griesert stated that if everything was to get going now a spring 1997 construction would not be unreasonable. Choosing a site would be the first thing to do. Although two acres would be sufficient for the size being recommended the ideal size would be 5 acres to provide some area for future expansion. Cottage style houses were recommended but can still be discussed. Tom Wilharber asked about Met Council's funding. Mr. Griesert agreed that it can be an option but would put additional restrictions on the units. Mr. Wilharber suggested that the seniors visit with other seniors in Ham Lake to discuss the planning process. Mr. Yantos agreed and suggested they come to the groundbreaking ceremony for the Ham Lake project on July 9, 1996 at 12:30 p.m. at the site. Mr. Yantos added that East Bethel is currently doing a market study and Lexington is looking at doing a rehabilitation project. Meeting adjourned at 7: 10 p.m. Respectfully submitted, Jtud1. b-Ut/}{Pt~!L) Trudi Breuninger City Clerk t SEN6-19.WPS 2 ,. t CENTERVILLE SENIOR HOUSING MARKET STUDY '- ~ -~~ ,,~ ~ ~~ ~ Steven Griesert Community Partners, Inc. ,(i\ 'J \ [\ \" . ) l\ \ '(" (\ J' \. ~ i \. ...../ . ~. f :_ . \ .~. .' '...; ': ~I t (," , r'}j- "\ "- ,-~ \. ... ,~(../-' I. \ ~ \_:-. " 'L '.'. . 1\ ),~f '\ 'IV i ". \ l' \ 1 l' "'"\'." ....'. I f\" t~\\ '. ;.'.~v"}. \J V ~j " ~ SEVEN SECTIONS ~ Summary of Findings ~ Introduction ~ Market Study Area ~ Demographic Analysis x . -{'\'- +J ~ ,\(\ "{'J/ \1tJ \'~ ~\ <$"\ Y ~ ~ Inventory of Senior Housing ~ Interviews and Surveys ~ Findings and Market Demand t ~ METHODOLOGY ~ u.s. Bureau of the Census, 1990 ~ Metropolitan Council . ~ State Demographer - ~ Claritas, Inc., a national data reporting service ~\ CL1CJ..;:J ?'1 D h ~'<L~ '-5'v^\.J~ y\..L ~.Y eJ-.-CC_"--lJ,- c~ Y'-:-~ ~ 1995 Anoka County HRA Housing Study ~ City and County Records ~ Interviews with Centerville Officials, Leaders, Residents 7"77 - ~ Centerville Area Senior Surveys 40 MARKET STUDY AREA 4 - . ~\vy\~lt Y (V\ a-- (}/ Municipalities of Centerville and Lino Lakes oJcY ~ . - N 0 V) ...: N 0\ ....... 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C s .a u :.:.;.:.;.:.:.:.:.: Q) ~ :.:.:.;.:.:.:.:.;.: () ......:l C"/) 0 tI.l j~~ ~:~~ ~2?~ ? d .s ef ~ p.. b .~ ~ 8 4 1990 1995 Estimated 2000 Projected Household Income Centerville Lino Study Centerville Lino Study Centerville Lino Study Lakes Area Lakes Area Lakes Area ier $5,000 8 0 8 10 2 12 1 1 4 15 :>00 - $9,999 1 1 18 29 18 24 42 18 35 53 1,000 - $14,999 5 29 34 10 42 52 22 43 65 ;,000 - $24,999 9 63 72 13 71 84 12 64 76 ;,000 - $34,999 7 5 1 58 7 64 7 1 10 77 87~ i,OOO - $49,999 12 81 93 14 80 94 16 109 125 ),000 - $74,999 12 104 1 16 26 137 1 63 38 163 20 1 ;,000 - $99,999 0 13 1 3 5 52 57 21 74 95 lO,OOO - $149,999 0 13 13 0 16 16 4 48 52 ;0,000 - $249,999 0 0 0 0 1 1 1 3 4 ;0,000 - $499,999 0 7 7 0 4 4 0 3 3 )0,000 or More 0 0 0 0 3 3 0 3 3 )TAL HOUSEHOLDS I AND OVER 64 379 443 103 496 599 153 626 779 I . . c: Claritas, Inc. Community Partners, Inc. 4 " ~ t,\l . ~(V bD~'v/. .' 1990 Census 1995 Estimated 2000 Projected Housing Value Centervllle Uno Study Centervllle Uno Study Centervllle Uno Study Lake. Are. Lake. Are. Laker Are. " 7 Less than $24,999 0 2 2 0 I 1 rJ 0 1 1 S25,OOO to S44,999 7 16 23 6 10 16 ('I; 10 5 12 17 S45,OOO to S59,999 8 87 95 1 1 71 82 ) 12 43 55 S60,OOO to S74,999 72 301 373 56 239 295 39 187 226 ~75,OOO to S99,999 264 929 1,193 290 878 1,168 25 1 74 1 992 S100,OOO to S124,999 39 367 406 215 752 967 296 848 1,144 S125,OOO to S174,999 30 285 3 15 72 542 614 234 972 1,206 $175,000 to S299,999 7 1 17 124 20 228 248 50 429 479 S300,OOO and Over 0 15 15 0 42 42 2 82 84 TOTAL UNITS 427 2,119 2,546 670 2,763 3,433 889 3,315 4,204 MEDIAN HOUSING VALUE 86,979 92,586 N/A 97,396 106,067 N/A 111,613 119,856 N/A ;0=: Claritas, Inc. Community Panners, Inc. " ry' 0-- /'6b~ '~y'< \' 0Y~, 0.-~J\ . \\~G\ 'X, ~V /\0, f') - V 'G \\)1-1;1 r Q J ~ {\\ . 1 ~ !\ /\J , v X '. 'lO' \\^' \(\Iv / "7;1J D \ , N:} (~ l:7 . f)0J ^ xU \' V ~ J \\ ( -'1- ~ ."~~_2IIIII"1I~1.'1iJ:~-B' In Family Households Households Population 65+ Householder 154 Spouse 87 Other Relative 47 Nonre1ative 0 Total In Family Households 288 N onfamily Households Households Population 65+ Male Householder 15 Living Alone 1 5 Not Living Alone 0 Female Householder 32 Living Alone 32 Not Living Alone 0 Nonrelative 0 Total In Nonfamily Households 47 Group Quarters Group Quarters Population 65+ Institutionalized 5 Other 0 Total In Group Quarters 5 TOTAL HOI 1I,ns 340 c ~ Source: Oaritas, Inc. ,i,:I'!.I!::!:!,.':II'.I!":!.I,I..:.!;!I:'!I:..:".!!I:III;.I'I!!:I.I.I'!'!!!,!,!...I::.:!.',..!"!III':.!I:!.I:1'.IIII'I.I,!'I'!,.!I...!!mI11,11:1!~I:li:~.*:~'~:i!i!l'I:$.!!~~'!,.II~!t.liI14!A~~IIII&t.!t~.I. ............ - ....... .................... ................-..... ..................... ..................... . ..................... . -.. '................ ............-........ ..-...-............ {?:;:;:. :::;:::;::. ~.;:: :t~:::: m? iii\:i~i :)i~ :~~; ..... ...... .......... .... ... ..... . ... ..,...........,....................-....................................................................."..................... ................ . .......... ..............-.................... ......... .. ........... ...... .. ............ .... 0.. ................................ ..... Name Number of Rent Vacaney! Senior Type of Comments: UnitsIBedroom Mix Waiting Amenities Subsidy List Garden Terrace - 40 one bedroom 30% of 15 on Independent Section 8 Residents are from metro Little Canada mcome waiting Living area and a few outside MN list Washington Square - 81 units 30% of 2-4year Independent Section 8 Residents are from metro White Bear Lake 76 one bedroom mcome waiting Living area and a few outside MN 5 two bedroom list (80) Forest Park II - 60 units Waiting Independent Section Low income - family units Forest Lake 24 one bedroom 247-319 List - 102 Living 236 32 two bedroom 290-360 6 three bedroom 320-406 enny Court - 92 units 30% of No Independent Section 8 Tenants come from Metro rorest Lake 86 one bedroom mcome vacanCIes Living area. Two on the waiting 6 two bedroom - 50 on list are from Lino Lakes waiting list ;/ :'-. )ak Hill~ Manor -"t 48 units 520 28 - two Independent Section 42 Heat, water, garbage and ~ircle Pines dt\u 12 one bedroom 605 bedroom Living sewer are included in rent - ~rY' ('I 36 two bedroom Vacancies recently opened ""' V i Villow Ponds - Lino 47 units 6 - two Independent Section 42 Utilities and garbage are .akes '-=;- 5 one bedroom 574 bedroom Living included in rent - open =- '"", 0 .\Y~t:., 42 two bedroom 689 Vacancies Phase (12) units in January ~v\0 of 1996 '\ ~ ' Vhispering Pines- 42 one bedroom units 30% income No Independent Public Poor market for public orest Lake Vacancies Living Housing housing - usually has or Waiting several vacancies List ............ ........ -..... ....... ..........-........-.. ............... ............. ;.:-:-;.:.:.;.:.;.;.;.:.:.;.:;:.:.:.;.;.;.:.:.;.:.:.;.-.'. ..'.."....... - ........" ..................... ":::::::::,::::::::::;:;:::::;:;:;:::;::: - \;1 '. CD (\. ;jl~) ! C.. ~Q.. ~&' r J. , ~}r\' ~ {\.~.J; oP' , , t Name Lake Square - White Bear Lake Manitou Square - White Bear Lake Nwnber of UnitslBedroom Mix 89 units 45 one bedroom 44 two bedroom 43 units 36 one bedroom 7 two bedroom Rent 699-931 914-1127 1050-1241 v acancy/W aiting List No Vacancies - 3-4 on waiting list for one bedroom 3 on waiting list for two bedroom No vacanCIes The Mayfield - 93 units I BR 500 No Vacancies Little Canada 2BR 745-810 475 on Waiting List John Jergens - 30 Units 100 on waiting Forest Lake 12 one bedroom 485 list 18 two bedroom 570 + 35 for garage Muller Manor - Hugo :( ,.; 7, "Y /\1 '\ II ~/ ~O c/ 28 units 16 one bedroom 12 two bedroom 420-455 445-475 + 35 for garage No Vacancies and 10 on the Waiting List Senior Amenities Independent and Assisted Living IndependenU Congregate Carel Assisted Living Independent Living for 55 and over Independent Living Independent Living Type of Market Rate Market Rate Market Rate Market Rate Market Rate ................,........ ....................... Comments: Amenities can be added on as needed. Residents come from allover II Residents mainly from Little Canada Tenants pay heat 4 00 cyril INTERVIEWS ~ ~ 23 Interviews ~ Mayor, City Council Members, City Staff, Planning Commission Members, Centerville County Commissioner, Business Owners, Seniors, etc. Centerville Strengths ~ Small town atmosphere close to metro area amenities ~ Community is growing ~ Friendly people, loyal to the community ~ Low crime rate ~ Excellent fire and police protection ~ Proximity to interstates ~ Chain of Lakes _ ~ Young families t Centerville Weaknesses ~ Lack of services ~ High Real Estate Taxes ~ Few jobs ~ Downtown needs revitalization 4 ~ Lack of retail and industrial development ~ Not much land available for expansion ~ High water table ~ CENTERVILLE IN TEN YEARS ~ More light industrial development ~ More commercial development ~ Orderly, controlled growth ~ Job growth ~ Local services for seniors ~ Growth but don't lose small town atmosphere ~ , c t CEN_TERVILLE HOUSING NEEDS ~ Senior Housing ~ Executive Single Family Homes t ~ Housing rehabilitation ~ Affordable Multi-Family Housing ~ Senior Townhomes ~ r 4 t (~GYVl ~ ~.~lct - 0 cr 'n (\<--C ,w-IJL~ t ~ Where do you currently live? 1. Centerville 29 Lino Lakes 9 White Bear Lake 4 Columbus Township 1 2. Do you own or rent your home? Own Rent 41 2 t 3. How long have you lived at your current residence? Years 1-10 11-20 21-30 31-40 41-50 51-60 Over 60 Responses 3 ~/ /Dlo,( 6 ~ 0'7 ~ ( 3 / ~ - 4. What is the market value of your home? Value Under $50,000 $50,001 - $70,000 $70,001 - $90,000 $90,001 - $110,000 $110,001 - $150,000 Over $150,000 Didn't Know Responses 1 3 5 7 4 7 16 5. How many persons live in your household? - No. in Household 1 2 3 4 Over 4 Responses 16 24 1 1 1 4 6. What are the ages of persons in the household? Ages Under 20 21 - 40 41 - 60 61 - 70 71 - 80 81 - 90 Over 90 No. of Persons o 4 1 23~ 34 12 1 7. What are your current housing expenses? t Housing Expenses Less than $250 $251 - $500 $501 - $750 More than $750 Didn't Know Responses 4 20 11 2. 5 ~ -19- t 8. What is your approximate annual household income? Income Less than $15,000 $15,001 - $20,000 $20,001 - $25,000 $25,001 - $30,000 $30,001 - $40,000 $40,001 - $50,000 Over $50,000 Would Not Answer Responses 11 12 8 4 1 1 2 4 t 4 9. What amenities would you like in a senior housing development? Amenities Washer/Dryer Garage Security System Transportation Microwave Window Blinds Garbage Disposal Recreation/Social Activities Guest Room Hygiene Care Dishwasher Housekeeping Meals Underground Garage Cable TV Responses 38 34. 32 32 32 31 27 27 24 23 18 16 16 1 1 10. What size rental unit would you prefer? ~ Size of Unit One Bedroom One BedroomlDen Two Bedroom Responses 6 19 18 t 11. What monthly rent can you afford and be willing to pay? Monthly Rent Under $500 $501 - $600 $601 - $700 $701 - $800 Over $800 Responses 18 18 . 5 2 o 12. Would you consider moving in a senior rental development at this time? ~ Yes 15 No 26 Maybe 2 4 - Question No. 12 comments from seniors who responded "No" . 4 - Will consider in the future 5 - Not until health requires it 1 - Children live next door to help out 1 - Looking for a condo 3 - Wants to live at home as long as possible 1 - Depends on quality of the project 1 - Considering moving North 1 - Considering having someone move in with them l - ~ FINDINGS AND RECOMMENDATIONS ~ Percentage of all senior households ~ Percentage of income qualified households ~ Market need based on interviews, surveys, research, t current senior housing market ~ ~ Table 15 Recommended Unit Mix, Sizes and Rents for the Centerville Senior Housing Project 1996 No. of Size Unit Typ~ Units . (SqJt) Rent 1 Bedroom 4-6 750 - 850 $450 - 500 1 Bedroom wIDen 4-6 900 - 950 $510 - 575 2 Bedroom 6-8 950 - 1,100 $585 - 650 Total 16-20 ~ Source: Community Partners, Inc. The recommended rents are quoted in 1996 dollars and include heat, but exclude electricity and garage. We . recommend garage rent of $25 to $30 per month. I ~ rjJ~~~\. ~ ~I.~ ~ Cottage Style ,/ ~'\y - \J Q~<VJ'v\.- D ~ Site with expansion space ~ Common space ~ Ample storage ~ Garages ~ Balconies or patios ~ Washer and Dryer in each unit ~ ,>c: 4 LOW INCOME SENIORS ~ 20 - Three Year Need ~ 7 - Immediate Need ~ No State or Federal funds available but important to 4 monitor potential funding sources and to utilize the Section 8 and Voucher Programs 4 ~ POTENTIAL SITES 1. St. Genivieve Church site located on LaMotte Avenue This site is ideal as it has the following amenities: ~ Centrally located, near the Church and Downtown - ~ Adjacent to the City Park ~ Space for project expansion in the future ~ Located in quiet and well maintained area ~ -27- ~ 2. Tree Farm Site (Adjacent to City Hall) The Tree Farm Site has the following amenities: ~ Located near the new commercial area and City Hall ~ Easy access to 35E ~ Space for project expansion ~ Potentially, could be part of a new development which includes a variety of ~ housing types. (Currently, the developers have not included senior housing in their plans.) 3. Tourville Site located Highway 21 This site amenities include: ~ Good access (Highway 21) ~ Space for future expansion ~ Close proximity to the City Park ~ - - ~ ESSENTIAL FUNCTION BONDS ~ Anoka County HRA is assisting municipalities with the development of Senior Housing utilizing essential function bonds ~ Tax Exempt Financing to develop housing ~ -~D ~~\}JV\~ Low Interest Rates Advantages ~ ~ Payment-In-Lieu of taxes ~ No profit motive ~ Affordable rents for an excellent product _')0_ ~ CITY OF CENTERVILLE CITY COUNCIL JUNE 19, 1996 Pursuant to due call and notice thereof, the City Council of the City of Centerville held a workshop on June 19, 1996 at the City Hall. START TIME: END TIME: 5:00 p.m. 5:55 p.m. ABSENT: Tom Wilharber Theresa Brenner Sanna Buckbee Mary Jo Helmbrecht PRESENT: Laura Powers-Rasmussen STAFF/CONSULTANTS: Jim March Trudi Breuninger Clearwater Meadows Rockey Goertz requested additional building permits for Clearwater Meadows. He stated that the 13 lots on the south side of the creek are out of the flood plain and would like to start building homes in that area. Rockey explained some of the items that would need to be taken care of - no permits issued for homes in the floodplain, - remove contingency of FEMA, - approve the final plat. Rockey stated that if split entries instead of two-stories were built the flood plain would not be an issue. He also assured that the streets, curbs, driveways and a percentage of the yard would be out of the flood plain. Jim March stated the worst case the city would be left with a development that is 30% built on. Rockey agreed to sign off on any assurances prepared by the city attorney. Tom stated if the attorney would agree to preparing a statement or document for Rockey to sign off of, with stipulations as noted and the engineer would be ok with it, it would be acceptable to him also. Hensel Property Theresa Brenner expressed the need for multi-family and higher density because of the Livable Communities Act. Rockey stated the Hensel property is proposed as single family because the land is not suited for townhomes. However he did state he is working on an 84 unit complex system for the old Golden Meadows area. Mayor Updates Tom reported that he sent of a letter to Anoka County in response to their request to assist Betty Berg with assessments. In his letter he stated that the assessments were for delinquent utilities and that the city did not want to set a precedence in assisting residents. CC6-19MM.WPS 1 ~ Tom also reported that Anoka County is not going to prosecute Mr. Opp for terroristic threats but is going to recommend disorderly conduct. The council discussed providing a stub to Mr. Opp's vacant parcel behind Helmbrecht's home. This would require a change order to the contract. It was questioned whether the lot was still buildable because of the triangle piece of property owned by Mr. Dupre. Staff is to research this. Tom provided an update of the joint meeting of Park and Recreation and Planning and Zoning held June 17, 1996. The topic of discussion was Eagle Pass; they agreed to move the park away from the creek and place it in the southwest comer just north of Center Oaks. This would be a public park fully developed by the developer with a double tennis court and tot lots. The trail easement would also be matched up to the one provided from Clearwater Meadows. Tom also expressed Milo's concern about the 20 foot private roads. Jim stated that P&Z and P&R may hold more joint meetings in the future for developments. Tom stated every six months the council should hold a joint meeting with all the committees, especially prior to budgeting time. Mary Jo stated that ifP&Z fails to have a quorum that it holds back businesses from coming into Centerville. Jim mentioned they may be looking at combining the two committees. Jim reported that Maguire Iron responded to the partial payment and are requesting that $1500 of the remaining $3000 be paid for the labor of the additional work. It was requested to be put on the next city council agenda for vote. Theresa stated that after reading the action plan and knowing it was additional work given to Dean Johnson she was ok with it. She would like to budget for it and have Mr. Johnson do a more detail action plan next year. Jim requested a workshop to discuss union negotiations and employee issues at 5:00 p.m. of June 26th. Staff is requested to post notice. It was noted that Jim stated he was looking forward to budgeting. MOTION by Brenner, second by Helmbrecht to adjourn the workshop at 5:55 p.m. Motion carried unanimously. ~es ectfully submitted, . /'J {ff{'/(' i:)~{'.(t/7{'/}( c;{.U Trudi Breuninger City Clerk t Minutes approved July 24, 1996 CC6-19MM.WPS 2 t CITY OF CENTERVILLE CITY COUNCIL JUNE 10, 1996 Pursuant to due call and notice thereof, the City Council of the City of Centerville held their regular meeting on June 10, 1996 at the City Hall. Mayor Wilharber called the workshop to order at 6:05 p.m. PRESENT: Wilharber Brenner Buckbee Helmbrecht Powers-Rasmussen ABSENT: none STAFF/CONSULTANTS: Jim March Trudi Breuninger APPROVAL OF MINUTES April 30, 1996 MOTION by Brenner, second by Helmbrecht to approve the workshop meeting minutes of April 30, 1996 as presented. Motion carried, Buckbee and Wilharber abstained. May 1, 1996 MOTION by Brenner, second by Powers-Rasmussen to approve the joint meeting minutes of May 1, 1996 as presented. Motion carried, Buckbee and Wilharber abstained. May 29, 1996 Page 3, 7th paragraph, amend to read: Suggested escrow of $2000 a lot. And page 6- spelling correction. MOTION by Brenner, second by Helmbrecht to approve the workshop meeting minutes of May 29, 1996 with the above noted corrections. Motion carried unanimously. June 5, 1996 Page 3, 4 and 8 - spelling corrections and page 8 amend the motion under consent agenda to include the topics in the consent agenda. t MOTION by Helmbrecht, second by Buckbee to approve the special meeting minutes of June 5, 1996 with the above noted corrections. Motion carried, Brenner abstained. CC6-lOMM.WPS 1 City Council Meeting Minutes of June 10, 1996 PAYMENT OF CLAIMS MOTION by Buckbee, second by Helmbrecht to approve the Centennial Fire Districts expenditures dated June 4, 1996. Motion carried unanimously. MOTION by Buckbee, second by Helmbrecht to approve the City of Centerville's receipts and disbursements dated May 23-31, 1996. Motion carried unanimously. MOTION by Brenner, second by Helmbrecht to approve the City of Centerville's receipts and disbursements dated June 1-10, 1996. Motion carried unanimously. SET AGENDA Add Apology Letter to Consent Agenda. MOTION by Buckbee, second by Helmbrecht to approve the agenda for June 10, 1996, with the above noted correction. Motion carried unanimously. PETITIONS AND COMPLAINTS Councilmember Helmbrecht questioned why a building permit was necessary to repair siding on a house. Councilmember Buckbee stated that a permit is required if a repair, alteration or addition is being done to an existing structure. UNFINISHED BUSINESS Cleanvater Meadows Mr. March explained the revisions that were discussed previously. It was reviewed and approved by the city attorney, the engineer and Paul Palzer. Mr. Hellings had also stated that a performance bond by the excavator is fine. Berms were added to the grading plan as requested. Street lighting would be placed by the electric company. Contingencies ofRCWD, FEMA, Dave's approval of the grading plan, berm easements, and trail easements would be necessary if approved tonight, Mr. March stated. Mr. March stated that Dave requested utility easement is needed behind the current residents on West side of Brian Drive. Mr. March suggested that this be a requirement for the developer of Eagle Pass. Mr. Goertz stated that he has provided all required utility and drainage easements for his project. CC6-10MM.WPS 2 City Council Meeting Minutes of June 10, 1996 Mr. March stated he was still waiting for FEMA to return phone calls, also Tom with DNR. The attorney stated it would be ok as long as something was provided in writing on the two model homes. They would be provided with flood insurance indefinitely ifFEMA did not go through. Mr. Goertz agreed this would be ok to have the attorney draft a waIver. MOTION by Helmbrecht, second by Powers-Rasmussen to approve the Developer's Agreement between K-G Development and the City ofCenterville contingent upon RCWD approval, FEMA approval, the Engineer's approval of the grading plan, deed restrictions for berm easements and trail easements that also need to be properly recorded. Motion carried unanimously. MOTION by Buckbee, second by Helmbrecht to approve the final plat for Clearwater Meadows with the same contingencies as noted in the previous motion. Motion carried unanimously. MOTION by Buckbee, second by Helmbrecht to approve the final grading plan contingent upon the Engineer's approval. Motion carried unanimously. Mr. March stated that permits would not be issued until the contingencies are met. MOTION by Helmbrecht, second by Buckbee to approve the issuance of two (2) building permits on lots 19 and 4 of block 2 on Cottonwood Court, contingent upon the developer signing the agreement releasing the City of all liability and providing flood insurance for one year if FEMA maps are not revised to the expected levels, no certificate of occupancies would be issued if the elevations do not come through. Motion carried unanimously. Waterworks Noise Permit Councilmember Powers-Rasmussen stated that she was involved quite a bit last year and feels it is an important event for the Children's Variety Hospital at the DofM. MOTION by Powers-Rasmussen, second by Brenner to approve the noise permit for Waterworks Summer Jam event on June 30, 1996 from Noon to 9:00 p.m. Motion carried unanimously. Action Plan for the Livable Communities Act Mr. March stated that Dean Johnson would like to have council comment on the action plan prior to June 26th. At that time the council would need to pass a resolution before submitting the final action plan to Met Council. Councilmember Brenner felt that the council should take a close look at the growth management for the city, which areas are to be high density. CC6-lOMM.WPS 3 City Council Meeting Minutes of June 10, 1996 Workshop to be scheduled for further review and discussion on June 19, 1996 at 5: 00 p.m. NEW BUSINESS Interim Strategy Resolution MOTION by Powers-Rasmussen, second by Helmbrecht to adopt Resolution 96-22, approving comprehensive plan amendment for interim strategy to reduce nonpoint source pollution to all metropolitan water bodies. Motion carried unanimously. 3.2 Permit for City Celebration MOTION by Buckbee, second by Powers-Rasmussen to approve the 3.2 permit to the Lions Club for the City Celebration, contingent upon receipt of certificate of insurance and that the fee be waived. Motion carried unanimously. Local Performance Aid Mr. March explained that the application needs to be sent in to be eligible for the funds. Councilmember Brenner questioned how they could take funds from HACA and call it a new aid. MOTION by Brenner, second by Powers-Rasmussen to direct staff to complete the appropriate paperwork to apply for the Local Performance Aid. Motion carried unanimously. Clerks Institute, League of MN Cities Mr. March stated he did not have a problem with both Danell and Trudi attending the weeks conference. MOTION by Buckbee, second by Brenner to approve Danell Westbrock and Trudi Breuninger attending the 1996 Minnesota Municipal Clerks Institute (2 Year), July 15-19, 1996. Motion carried unanimously. ADMINISTRA TOR REPORTS - Mr. March reported that he would be meeting with the representatives from United Waste regarding the implementation of the cart system on June 26, 1996 at 10:00 a.m. ~ - Mr. March stated that he has contacted the furniture company that holds that state contract and will be meeting with them regarding the council table. CC6-10MM.WPS 4 City Council Meeting Minutes of June 10, 1996 - Mr. March stated that he is trying to set up a joint meeting with P&R and P&Z regarding the Eagle Pass development. - Sheehy lot split has received approval from RCWD. Mr. March explained that the city may not have a say as to lot splits if divided into larger than 5 acre parcels. Councilmember Buckbee felt that it could be handled administratively. - Maguire Iron remaining portion of the bill. Maguire Iron feels the city should pay $1000-1500 for labor. - Tom Wilharber suggested that P&R work with the school district regarding park services. (He noticed an article in the Quad Press regarding Circle Pines doing something similar. ) CONSENT AGENDA Both items were removed for discussion. Melinda Hughes Variance Request Councilmember Buckbee stated that P&Z needs to follow the criteria listed in ordinance 4 when approving variances. MOTION by Buckbee, second by Helmbrecht to approve the variance request for Melinda Hughes, 7181 W. Robin Lane, based on the special conditions and circumstances which are peculiar to the land, structure and building because the lot size is smaller in the R4 zoning district. That literal interpretation of this ordinance would deprive the petitioner of rights commonly enjoyed by other properties in the same district. That granting the variance requested will not confer on the applicant any special privilege that is denied by this ordinance to other lands, structures, or buildings in the same district. An that the proposed variance will not impair an adequate supply oflight and air to adjacent property, or unreasonably diminish or impair established property values within the surrounding area, or in any other respect impair the public health, safety, or welfare of the residents of the city. Motion carried unanimously. Apology Letter Councilmember Helmbrecht stated that she would like to have the attorney approve the letter prior to her signing it. She stated she did not want to be in any liability issue. - MOTION by Helmbrecht, second by Brenner to approve the letter of apology to Paul Palzer written by Councilmember Powers-Rasmussen on behalf of the entire Council contingent upon the attorney's approval. Motion carried, Power-Rasmussen voted nay. ADJOURN CC6-lOMM.WPS 5 City Council Meeting Minutes of June 10, 1996 MOTION by Powers-Rasmussen, second by Brenner to adjourn the regular city council meeting at 7:25 p.rn. Motion carried unanimously. Respectfully submitted, ,dUUZLLJfU-l/2L/2 filA) Trudi Breuninger City Clerk ~ CC6-1 OMM. WPS 6 ~ City Council Meeting Minutes of June 5, 1996 CITY OF CENTERVILLE CITY COUNCIL SPECIAL MEETING OF JUNE 5, 1996 Pursuant to due call and notice thereof, the City Council of the City of Centerville held a special meeting on June 5, 1996 at the City Hall. Acting Mayor Helmbrecht called the meeting to order at 5:30 p.m. PRESENT: Helmbrecht Buckbee Powers-Rasmussen Wilharber (arrived 5:35 p.m.) Brenner (arrived 7:20 p.m.) ABSENT: none STAFF/CONSULTANTS: Jim March Trudi Breuninger Dave Nyberg CLEARWATER MEADOWS - DEVELOPMENT AGREEMENT The council discussed the development agreement for Clearwater Meadows with the following changes: Page 2: Item 6 regarding trees i specify trees to be Marchel Seedless Ash at a 2" caliber and at a cost of $300.00 each. Page 2: Mr. March will check with the attorney regarding Item 8 to see if a performance bond would satisy the city versus Mr. Goertz escrowing for it. Page 3: Add at the third paragraph: Home builder vehicles will be allowed to utilize Brian Drive with a road restriction of 7 ton unless otherwise specified. Page 5: Under City's Improvements delete the second sentence. And "(Exhibit A)" in the same paragraph. Page 6: Delete second to last paragraph starting: Payment of interest accrued on the special assessement..... Due to the fact that Mr. Goertz would like to have the assessment certified to the county. Page 7: Spelling correction in the second paragraph (assessed). Pages 10 & 11: Correct the spelling of Rockey's name to be Rockne Goertz. Page 12 - Exhibit A: Spelling correction (the). They discussed the grading of the area behind Eagle Trucking. And that the grading plan needs to show the berm on the double frontage lots on Brian Court. Mr. Goertz requested that the City prepare a summary sheet of the charges, stating what needs to be in a letter of credit and how much cash is required. cc6-5mm 1 City Council Meeting Minutes of June 5, 1996 Mr. Nyberg stated that the council will be able to approve the developers agreement and the final plat at the Council meeting on June 10th contingent upon FEMA and RCWD approval. And with any other outstanding items could be put under a contingency of the Engineers approval -- for example: deeds, grading plan, trail easement, etc. A grading permit is required and the developer does not have to wait for final plat approval to obtain. Mr. Goertz requested 2 home building permits with a contingency on the Certificate of Occupancy. Mr. Goertz would like to have 2 model homes up prior to the Parade of Homes September 5th. Mr. Goertz would build the homes as proposed on the plat which is at the proposed flood plain levels. Therefore, the city could make it contingent upon providing flood insurance. Mr. March will check with MN DNR Water Department and FEMA regarding this issue and get back to Mr. Goertz. APPROVAL OF MINUTES April 30, 1996: tabled. May 1, 1996: tabled. May 8, 1996 Page 5: time correction in last paragraph. Page 9, second paragraph under Eagle Pass amend to read: .... . ordinance against developer installed improvements. MOTION by Powers-Rasmussen, second by Buckbee to approve the May 8, 1996 council minutes with that above noted corrections. Motion carried, Helmbrecht abstained. May 22, 1996 MOTION by Powers-Rasmussen, second by Helmbrecht to approve the May 22, 1996 council minutes as submitted. Motion carried, Buckbee abstained. Note: Powers-Rasmussen excused 6:35 p.m. EAGLE PASS ~ Mr. March reported that he informed Mike Quigley of the Council's concensus to have city installed improvements on the project. And although they don't have a problem with that, they had just swore cc6-5mm 2 City Council Meeting Minutes of June 5, 1996 never to work with MSA Engineers after dealing with them in a different city. Mr. Quigley spoke to Mr. March and Mr. Nyberg and have apparently come to understanding regarding this past issue. Note: Powers-Rasmussen returned 6:45 p.m. Mr. Nyberg stated that the project would be funded through a cash escrow account. He also mentioned that a feasibility study would not be required since the project would not be assessed. Mayor Wilharber reported that P&Z threw it back to P&R and City Council for further comments. Mr. Palzer is to review the plans and discuss with the Fire Chief, Milo Bennett. Ms. Breuninger mentioned the trailway from Clearwater Meadows does not match up to the proposed park area in Eagle Pass. And that there is some question as to the closeness of the twin homes and required lot sizes for PUDs. Mr. March questioned the use of the property behind City Hall. Mayor Wilharber stated it has been discussed for a water tower and a maintanence building. Ms. Buckbee stated the Park Comp Plan was approved by Council and that P&R's recommendation should be followed. Mr. Fogerty stated that some of the proposed park dedication is wetland and would be useless as a park. Mr. Fogerty questioned whether the trailways would be used for trail dedication is they are running through the area of the associations. Ms. Buckbee stated her recolection was that the trailways would be owned and maintained by the association so they would not qualify as trail dedications. Although she noted that residents would not be asked to leave. Ms. Helmbrecht stated that the park area in the comp plan was originally proposed to be a park for the children on Center Street. The council expressed some concern for having a park along the creekand having a foot bridge across it. Mr. Fogerty stated there are a lot of parks in the metro area that have open water near or on them and we can look into their "operations". With there being a bridge, Mayor Wilharber brought up the parking issue at city hall with this scenario: It being a nice day, there is a family reunion and people are parking in the city hall parking lot and there is a fire. With fire fighters trying to get in the parking lot and park to respond to an emergency. cc6-5mm 3 City Council Meeting Minutes of June 5, 1996 Mayor Wilharber asked that the councilmember consider what had been discussed and wait for P&R's recommendation. STORM WATER CHARGES Mr. Nyberg recommended adopting a resolution establishing interim surface water management charges. The rate suggested was that which broke down from what was being charged Mr. Goertz for Clearwater Meadows. Ms. Helmbrecht stated that this would be setting a new policy and not precident for what would be charged future developers. Mr. March said this resolution would just be temporary through the end of the year, just until MSA completes the Storm Water Management Plan. This study would provide a number that will be set by ordinance or fee structure from then on. Ms. Helmbrecht expressed some concern for the cost of $9200 to have MSA conduct this study when the fund is already in the red. MOTION by Powers-Rasmussen, second by Helmbrecht to adopt Resolution 96-20, a resolution establishing interim surface water management charges at a rate of .01546 per square foot. Motion carried unanimously. MOTION by Buckbee, second by Wilharber to approve MSA prepare the Centerville Water Resource Management Plan at a cost not to exceed $9200. Motion carried unanimously. ENGINEER REPORTS Comprehensive Water Plan Mr. Nyberg reported that Met Council would like to see Centerville adopt an ordinance allowing the city to ban for sprinkling and water usage. Mr. Nyberg will provide sample ordinances to staff. Mr. Nyberg also stated they are still waiting for Lino Lakes to provide a cost estimate for interconnection charge. Mr. March will follow up with Lino Lakes. Water Conservation Mr. Nyberg reported that Met Council would like to see the city provide information to residents on ways to conserve water. Ms. Powers-Rasmussen agreed and suggested getting Mr. Hagerty ~ involved and putting it in the recycling and city newsletters. cc6-5mm 4 City Council Meeting Minutes of June 5, 1996 Ms. Helmbrecht questioned the legality of pumping water from the creek. Both Mr. Nyberg and Mr. Fogerty stated that it is. One added note of Mr. Nyberg was that U. S. West is no longer planning to put their wires underground and that residents should call the company and complain. Theresa Brenner arrived at 7:20 p.m. INFLOW/INFILTRATION GRANT APPLICATION Mr. March said that he has reviewed the application that was submitted in 1993 for the same purpose. Along with the application MSA had conducted a study that basically stated it was not cost effective to correct the manholes at that time. Mr. March stated there was no information in the report that showed where Centerville ranked. Mr. March stated that the application should still go in for 1996 since Centerville is shown as being 13 on a list of 104. t MOTION by Powers-Rasmussen, second by Helmbrecht to approve resolution 96-21, a resolution authorizing application for grant from Metropolitan Waste Control Commission regarding the elimination of Inflow/Infiltration. Motion carried unanimously. TRANSIENT LICENSE FEE Ms. Helmbrecht reported that Todd Smith and received a transient license from the city for a concession stand to be operated during the garage sale days. Because of some mishaps beyond his control Mr. Smith did not receive power until late in the day and therefore sales were low. MOTION by Buckbee, second by Powers-Rasmussen to refund Mr. Smith's fee for the transient license. Motion carried unanimously. VACATION OF ROW EASEMENT The city received a petition from two property owners, Theodore Erkenbrack, 7377 Peltier Circle and William Dornseif, 1783 Peltier Lake Drive requesting that the right of way (ROW) easement be vacated since the Mill Road had been vacated. The reasons for the request as per their letter dated May 30, 1996, "This area has presented some problems in that it is difficult for the property owners to control the public wandering through private property destroying trees, leaving refuse, and distrubing wildlife present in the area. It is difficult also for property owners on both sides of the area to determine their actual property boundaries. There is also the question of liability when small cc6-5mm 5 City Council Meeting Minutes of June 5, 1996 children are allowed to play in this area with no supervision, especially during spring flooding, and no one but the City or the Police has any control of this area." Mr. Wilharber suggesting referring it to P&R and P&Z for comments. There is a park/trail easement from Acorn Creek that would abut this property. Ms. Buckbee stated that the park area is a drainage ditch. Ms. Buckbee suggested asking RCWD what their easement requirements are. Note: Powers-Rasmussen excused herself at 7:30 p.m. Ms. Buckbee stated that if the ROW is vacated that the city should still maintain an easement. Ms. Buckbee mentioned the home in the outlot that may have required a retaining wall. She stated that the foundation for the home was to serve as the retaining wall. MOTION by Wilharber, second by Buckbee to referr this request to vacate the ROW to P&R and P&Z for comments. Motion carried unanimously. Staff is to send letters explaining the action taken. ADMINISTRATOR REPORTS Maguire Iron Mr. March stated he received a call the Maguire Iron after they received the first installment paYment and they had questioned when the rest would be paid. Mr. March stated that if the city just wanted to pay for the labor and not the mileage it would be $1400. Although he did speak with Greg Hellings and he stated that if the city did not want to pay any of the remaining portion it would be a viable court case. Mr. Nyberg had expressed to Mr. March that Maguire Iron does not want to burn any bridges with the city because of its future needs. Mr. Wilharber feels that they didn/t do the job the first time therefore costing the city more money in public works staff time, and no water service to some residents. Therefore he feels it to be justified in not paying. The other councilmembers agreed. ~ MOTION by Wilharber, second by Helmbrecht to have Mr. March call and send a letter to Maguire Iron informing them that the city will cc6-5mm 6 City Council Meeting Minutes of June 5, 1996 not be paying the remaining portion of the bill. Motion carried unanimously. Kelly's Fence Mr. March updated the council on what P&Z had discussed the previous night. Mr. Bisek has applied for a building permit and Mr. March requested that the Council approve it contingent upon P&Z revising the fence section of ordinance 4. p&Z will look at safety issues and hazards for fencing versus the wants of a resident. Ms. Helmbrecht expressed some concern regarding the letter that was sent to Mr. Bisek dated May 20, 1996. Ms. Buckbee stated that the Council did request that Mr. Bisek come in and apply for a variance and building permit. Ms. Helmbrecht requested that all letters sent to residents and business owners be copied to city council. Mr. March stated that he will talk with staff and request that all correspondence being sent to residents be reviewed by him. Watercraft Test Drive Promotion Mr. March explained the request from Cuneo and Associates is similar to that of the Bald Eagle Waterski Club. As per their letter: Ther would like to conduct a personal watercraft test promotion with KOOL108 at Waterworks Beach Club on Monday, June 17, 1996. They would need a letter from the city regarding its comments. Mr. March informed the council of a complaint received from Mr. McDonald, President of Centerville Lake Association regarding events on the lake. Mr. Wilharber stated that the waters are not the city's jurisdiction. Mr. March recommended that city approve contingent the company addresses Mr. McDonald's concerns. MOTION by Buckbee, second by Helmbrecht to approve the KOOL108 / Polaris Dearlers to conduct their personal watercraft test drive promotion on Monday, June 17, 1996 from 6 p.m. to 9 p.m. withan alternate date of Tuesday, June 18, 1996. Contingent upon them addressing the concerns of Mr. McDonald and informing affected residents. Motion carried unanimously. ~ Pager / Cellular Phone cc6-5mm 7 City Council Meeting Minutes of June 5, 1996 Mr. March stated that Danell Westbrock has requested to get a pager (for personal use) through the city, and Mr. March requested a cellular phone. MOTION by Buckbee, second by Helmbrecht to authorize Danell Westbrock receive a pager at her own expense. And approve a cellular phone for Mr. March to be paid by the city. Motion carried unanimously. MAYOR REPORTS Mr. Wilharber stated that bump signs should be installed for those bumps on Peltier Lake Drive. Mr. Wilharber stated that each councilmember should make a list of the 1996 goals and their status to inform Mr. March. His intent is that the city should be working on the 1996 goals set. CONSENT AGENDA MOTION by Brenner, second by Wilharber to approve the consent agenda consisting of Gunner Peterson to do inspections for the Buckbee home addition and with the exception of item #1 - ERB Letter. Motion carried, Buckbee abstained. Mr. Fogerty asked if Mr. March reviewed the LaMotte park proposal and what the status is. Mr. March stated he would attend the next P&R meeting to discuss it. Mr. Wilharber showed the council the sketch plan for the Hensel property that Mr. Goertz presented to P&Z the previous night. His intent is to rezone the property before the end of July 1996 and not to develop until spring of 1997. He showed 19 lots including the existing home. He would keep the home and do a lot split and sell it at approximately 4.9 acres. The rezoning hearing at P&Z is scheduled for July 9, 1996. ADJOURN MOTION by Buckbee, second by Helmbrecht to adj ourn the special meeting at 8:10 p.m. Motion carried unanimously. Respectfully submitted, J:""/ ,/ / . /....1 \ / < Ii (i ('--1-./ { / / ~ Trudi Breuninger City Clerk ~. ,I' /' ,'/. ( /' ,f\ ,/ cc6-5mm 8 CITY OF CENTERVILLE CITY COUNCIL ~ MAY 29,1996 Pursuant to due call and notice thereof, the City Council of the City of Centerville held a workshop on May 29, 1996 at the City Hall. Mayor Wilharber called the workshop to order at 5:07 p.rn. PRESENT: Wilharber Helmbrecht Buckbee ABSENT: none. ALSO PRESENT: Powers-Rasmussen Brenner Dave Nyberg Paul Palzer Jim March Trudi Breuninger School Water Project Dave had a change order prepared and ready for signature for the 90 foot 8 inch pipe at Peterson Trail and Main Street. The change order is $1,000 higher than Ro-So's proposal. At the last council meeting the motion regarding this change order is as follows: MOTION by Powers-Rasmussen, second by Brenner to approve the change of 8" pipe to 12" at a cost not to exceed $8, 775. 00, contingent upon the engineer reviewing the proposal from Ro-So. Motion carried, Wilharber voted against. Consensus of three to two to sign the change order as written. Mary Jo wanted letters sent to the residents and businesses providing updates on the construction: mailboxes moved, road closures, etc. She also questioned whether Udo Wegman was informed about his trees would less likely be affected with the gas main having to be moved. Mary Jo also wanted staff to research what it would've cost the Wynes to hook up when the fire hydrant was installed on the corner of Peterson Trail and Main Street. And also what the residents on Main Street paid in 1990 for assessments and hook ups. Dave stated that Barry (inspector) can provide the staff with updates to the construction schedule. Clearwater Meadows t Dave informed the Council of the RCWD permit status, being contingent upon the approval of the Rehbein Wetland Delineation plan. Dave added that the delineation may change. CC5-29WK.WPS Page 1 Tom stated that Rockey Goertz is aware of the wetland delineation issue, the contingency ofFEMA and the required escrow. t Dave stated that the city has not adopted an as built grading plan and had talked about just putting it in the development agreement. As Built Grading Plan being: grade to plan, put in the house pad, regrade and verifY. Paul added that he would have to do some compaction tests on the house pads. Dave said the city could get a performance bond from the contractor to guarantee he will complete the work. Dave also expressed some concern that if the curb and street goes in prior to him bringing in the required amount of fill, they would be hauling on the new street and the city may want to escrow additional money to cover this. Dave also advised the council not to issue building permits without FEMA approval. Dave brought up the issue of having the ditch graded properly when developed, therefore losing some of the trees behind the current houses on Brian Drive. Jim told the council about a "tree grant" that is available. Paul stated that the trees need to be "mound" planted and should be noted in the developers agreement as such. ~ Paul asked if the revised grading plan was submitted to RCWD and questioned how it would affect the existing residents on Brian Drive. Dave responded that he wasn't sure which plan was submitted but that the plan is a better one for those residents. A grading plan needs to be established for Clearwater Meadows for now and a plan in place for future developments. Paul said the benefit would be to have proper drainage for the flat areas. Dave said as a compromise the city could required he grade that site and two adjacent lots with as built surveys. Paul suggested he could also do it in thirds. Dave stated that doing it either way would be more costly and require more of Paul's time but that Paul could keep track and charge it back to the developer. Rockey Goertz arrived at 5:46 p.m. and updated the council on the permit status with RCWD. He stated that they have moved up the date from June 26th to the 12th for review and approval. Rockey stated that the regional ponding and mass grading work is $130,000. According to Lino Lakes' policy he would be credited for his work and be charge only what is above that. Dave does not recommend using the wetlands as a credited item. Dave stated that the city needs to do an interim storm water fee. - Sanna stated that the city charges $200 on the building permit for storm water, this is above and beyond what the developer pays. CC5-29WK.WPS Page 2 A resolution to set a charge to the residents that would be used to correct swales down the road. Dave explained to Rockey what was discussed previously regarding as builts. Rockey stated he doesn't expect to receive a certificate of occupancy (e.O.) until September. He questioned that if the city requires 150% letter of credit, why isn't that good enough. The city is doing two things - requiring a letter of credit and holding back building permits. Dave said it is so much easier to have it graded from the start. Dave informed Rockey that Outlot C would be a part of the approved grading plan, therefore he would be responsible for the grading per the developers agreement. Rockey stated that he has sold (has money down) approximately 12 lots already, some of which are current Centerville residents. Rockey said that is e. o. could be withheld if the property is not within 1/1 0 of a foot from the grading plan. t They discussed putting a deadline in the development agreement for the grading of 5-6 months. Escrowing money from the time the ground freezing until thaw and work is complete. Suggested escrow of $2000 a lot. Time limit to have grading completed by November 1 st. There will be a sidewalk on the west side of Brian Drive. Dave asked about a temporary turn around on the Lake Area Utilities property. Rockey said they won't allow it. Rockey stated they could put a temporary easements providing turn around space on lots 5 and 28. The city may want to escrow to remove the bituminous for the future development to the south, Dave suggested. They discussed the dead end of Brian Drive, whether a turn around is necessary or not. Other developments just have it as a dead end with signs. Consensus that it just be a dead end with signage. Dave stated that easements have to be written separately. A separate document stating that there are trail easements on lots 12 and 13 and lots 23 and 24. Dave suggested a landscape easement for lots 5-10 and lot 27 & 28 so that the property owner could not remove the berm. Also note in the developer agreement that lots 27 & 28 should have driveways fronting on Brian Court. t Rockey stated that the construction traffic generated by him would be minimal down Brian Drive because it is already close to the specified grade. Dave added that is true but that the utility contractor is not allowed to use Brian Drive. CC5-29WK.WPS Page 3 ------~--.... --- .....--J --', .L-'-',,-," .,..,. V.I.,n..0.3J.J.VP Dave suggested a storm water fee of $20,000, Rockey countered at $13,000. Dave said that the city shouldn't hand out credits for ponds because Eagle Pass will require ponds because it is so flat. Rockey stated that it is only credited if it is a storm water retention pond. Compromise of$17,500 on storm water fees. Rockey requested that the city prepare a summary sheet in the agreement on how much cash is needed, how much in a letter of credit, etc. The council will hold a special meeting on June 5th to discuss and set final approval of contract and plat by June 10th contingent upon FEMA and RCWD approvals. Eagle Pass Dave informed the council the developer for Eagle Pass would prefer not to go through the 429 process. This would then not be subject to bidding. Dave said the city loses some control. Sanna said she would prefer to stick with city installed improvements. As per Jim's memo dated May 28, 1996, he did a survey of the surrounding communities and his recommendation would be that the city engineer be involved from the start. He feels this would reduce communication problems, eliminate duplication and would ultimately provide the city with a higher quality in the finished product. Dave stated that he could foresee some problems with the current plat, utilities and storm water. Consensus of the council whether to have city installed improvements or developer: Sanna - City; Mary Jo - City; Tom - City; Laura - City, but that it should be bid out for different engineers; Theresa - City, but would like to have another engineer double check to keep checks and balances. Sanna believes MSA is loyal. The council discussed MSA as the city engineer firm. Theresa said she was not saying to get rid ofMSA but that the city should look at using more than one engineer to review projects that are on a larger scale. Dave said a new engineer firm would not be able to give the quality of service that MSA can provide. MSA knows the town, the soils, the people, etc. Mary Jo requested that whenever a MSA representative is in town that they check in with Jim. ~ Jim suggested a workshop be set up to discuss policies, etc., prior to budget preparation. He added that anytime the city is looking at a consulting firm that quality of service be looked at as much as cost. CC5-29WK.WPS Page 4 -- - - - - - -. -~ J - -, .....-.- -.. y Y '-" A .....U......-.t-' Inflow/Infiltration Grant Jim mentioned that a resolution would have to be passed at the Council meeting on the 5th in order to have the application in on time. Sanna told Jim that the city had applied for the grant two years ago when the sump pump ordinance was passed. Jim commented on a few items that will be on the June 5th agenda: Todd Smith - Transient License Local Performance Aid Storm Water Fees Apology Letter Laura requested that a letter of apology be put in Paul's file from the Council as a whole. The letter acknowledging the incident between Sanna and Paul and stating that Sanna's behavior was against city policy and won't be tolerated in the future. Sanna said she did write Paul a letter and he didn't call her to talk about the incident. Paul said he was told that a memo was going to be written to the staff regarding this issue. He also was told by a Councilmember that Sanna would not be dealing with the city staff for the building permit for their house addition. Paul explained the situation of Sanna calling city hall requesting a list of inspectors for sewer system. She was told by Trudi that the city does not have a list and to get it from the county. Trudi had found out that the MPCA forwards lists to each county of certified inspectors. Later that same day Sanna had come into city hall asking for the list and was told the same thing. Paul stated that Sanna create uncomfortable situations for staffby demanding information and that being a staff member in the past she should know what information is available. Sanna said that Paul is a certified septic inspector. Paul disagreed. Tom recommended that Gunner Peterson do the inspections for the Buckbee house. Although Paul feels he can do the inspections, Sanna stated she does have a problem with Paul's judgment- maybe not with building inspections but in other areas. Jim stated it sounds as though there has been poor communication and high stress. He stated that he would not get involved in past issues but would act as a mediator from now on. Sanna said that staff needs to go to Jim and Councilmembers have to go to Jim. Mary Jo said they can't pick and choose who is elected that they just have to learn to deal with them. Mary Jo expressed some anger and frustration that Paul had been continually requesting his review. She added that she has a full time job and with city council she is away from home or working on city business over 50 hours a week and that she does have a life and family too. ~ T om said that the city needs to provide a list of sewer inspectors if the city requires it prior to issuance of a building permit. CC5-29WK. WPS Page 5 - ---.I --, -- - - .y -........'"'-..............-1" Tom questioned why staff never came to him with problems when he was acting administrator. He also asked why the budget and CIF was not considered before staff signed the letter. Paul said that he doesn't have control on the budget. Sanna asked why and how staffhad come up with all the "demands". Paul stated that they weren't demands but concerns, and added that without an administrator it has been very hard for the staff. Laura said all she was requesting was a letter of apology be put in Paul's file. Jim said that the letter from the employees sounds as though it was written out of frustration. Mary Jo said that the ERB would be abolished with Jim now on staff Sanna said that staff hold things against and from Danell. Theresa commented that her dealings with Paul and Trudi have been very professional. She stated that city council need to reduce the hostility against the staff Sanna did agree that she has had a problem with the transition from staff person to Councilmember. l Jim took a poll from those present to see if they would allow him to do his job as the administrator and mediator. All agreed. Laura will write the letter of apology for Paul's file and this will be put on the consent agenda for June 5th. Workshop closed at 8:45 p.m. Respectfully submitted, /j .,' \. // '( ( ( (t .1. '. ( ( i (' ( j~ ( ( ,l. Trudi Breuninger City Clerk ~ CC5-29WK.WPS Page 6 CITY OF CENTERVILLE CITY COUNCIL ~ MAY 22,1996 Pursuant to due call and notice thereof, the City Council of the City of Centerville held their regular meeting on May 22, 1996 at the City Hall. Mayor Wilharber called the meeting to order at 7:00 p.m. PRESENT: Wilharber Helmbrecht Powers-Rasmussen Brenner ABSENT: Buckbee STAFF/CONSULT ANTS: Trudi Breuninger Dave Nyberg Paul Palzer Jim March APPROVAL OF MINUTES MOTION by Wilharber, second by Brenner to table the approval of minutes until the next council meeting. Motion carried unanimously. PAYMENT OF CLAIMS MOTION by Helmbrecht, second by Brenner to approve the Centennial Fire District's expenditures dated May 20, 1996. Motion carried unanimously. MOTION by Brenner, second by Helmbrecht to approve the City of Centerville's receipts and disbursements dated May 9-22, 1996. Motion carried unanimously. SET AGENDA Move Committee Reports after new business and add: Safety Committee, EDC, Animal Control, Recycling/Garage Sale. Add Jeff Glewwe, United Waste to Appearances Add to Old Business: Senior Housing Workshop, Drainage Update (prairie Drive), Eagle Pass. Add to New Business: Ken Cook's position, Workshop dates. MOTION by Brenner, second by Powers-Rasmussen to approve the agenda for May 22, 1996, with the above noted additions and corrections. Motion carried unanimously. INTRODUCTION Mayor Wilharber introduced the newly appointed Clerk-Administrator, Jim March. Mr. March started May 20, 1996, and was welcomed with open arms. CC5-22MM.WPS 1 'VlL Y \...,VUU\,;U lIUUULt::s or lVlay L.L., 1 ~~() Councilmember Brenner thanked the Mayor for taking on the added responsibilities he assumed in the absence of an Administrator since September of 1995. PETITIONS AND COMPLAINTS ~ Councilmember Brenner stated a resident on 73rd express some concern during the bad weather recently, that they couldn't hear the sirens. This was brought to the attention of Dale Larson on the Civil Defense Team. APPEARANCES Bald Eagle Water Ski Show Mr. Kevin Felien stated that the Bald Eagle Water Ski Show is applying for a temporary structure permit from Anoka County for the ski jump that is placed on Centerville Lake in front of Waterworks. Mr. Felien requested that two letters be sent, one regarding the whereabouts of the jump and a second denoting there are no special regulations regarding ski jumps in Centerville ordinances. He noted that there is no liability for the city, it is covered by the American Ski Association. There have been some new requirements that will also be addressed. For example: a light pole will be mounted on the ramp when not in use, this light will be lit from dusk to dawn. They generally practice on Tuesdays and Thursdays from 5:30 p.m. to dusk. Mr. Felien stated they have been doing this for the last 5 years. When they first started they received some complaints and have since corrected boat patterns to accommodate those residents. t MOTION by Helmbrecht, second by Brenner to request that staff prepare and mail the two letters requested from Mr. Felien, Bald Eagle Water Ski Show. Motion carried unanimously. United Waste Mr. JeffGlewwe stated that United Waste would like to enhance the service by providing a carted system. Mr. Glewwe requested that a meeting be set up to discuss the options and benefits surrounding this system. Mayor Wilharber stated that Centerville only has one garbage hauler and would be beneficial to them to provide a safe and easier system, especially to senior residents. Staff was directed to coordinate a meeting with Mr. Glewwe, the Council Liaison and staff OLD / NEW BUSINESS Clearwater Meadows CC5-22MM.WPS t 2 Dave Nyberg noted that the city had received a letter of credit from the developer. Mr. Nyberg stated the city received 8 bids for the project. According to the bids the cost to run service to the 9 existing residents on Brian Drive is $8,000/ $900 each resident. The difference between this project and the Main Street project is that the residents on Main Street are paying for the trunk: line and service to the property line. On a new development the developer pays for the trunk: line. Councilmember stated she understood why but doesn't agree, especially since both projects would be bonded together. She added that the city would be getting appraisals on the different houses and zones. Mr. Nyberg stated he can see having a problem with doing appraisal because it would set the council's prices. Rockey Goertz commented that those 9 residents should pay 1/27th of the trunk: line. Mr. Goertz requested approval of the plat contingent upon FEMA and RCWD. Until approval is received from those two parties that final plat could not be filed at the county. Mr. Nyberg stated that they don't have RCWD approval yet. They are still waiting for a wetland replacement plan from Rehbein. Mr. Goertz stated that he doesn't see why it can be done with contingencies so he doesn't have to come back before the council. Mr. Nyberg questioned the status of the as built grading plan. That the project would have to be graded and verified prior to the issuance of a building permit. Mr. Nyberg stated that an as built grading plan policy is critical with this project being by the creek. Mr. Goertz stated that this has never been discussed with him. He added that the communication has been poor with the engineer. Mr. Goertz stated that if he would've known about this 3 months ago he would've dropped the project. He added that it wasn't in the feasibility study or the draft development agreement. Councilmember Powers-Rasmussen stated that it wouldn't be fair to hold Mr. Goertz up if the city doesn't have this plan ready. Mayor Wilharber apologized for the poor communication. Mr. Palzer stated that grading after a home is built is hard than to have it roughly graded from the beginning. Mr. Goertz stated that he has been willing to work with the city but some of these requests are out of the question. Mr. Goertz went on to explain the construction process that they had intended to use. He added that he would fight the grading plan issue throughout the entire project because he was never informed. - Mr. March stated that during his first three days here in Centerville he has been faced with drainage problems, therefore he does have some concern. CC5-22MM.WPS 3 ~uy ~UUIlvll IlllIlULC:S UIIVU1Y .k.k, 177V Mr. Goertz stated that the assurance of the grade is a condition of the occupancy permit. Mr. Nyberg stated that when the council met in March regarding the variance needed on the cul-de-sac, Mr. Goertz said he wasn't going to start until July 1st. Mr. Nyberg stated that RCWD is waiting for Mr. Rehbein's wetland replacement plan to be approved before approving the Clearwater Meadows plat. Mr. Nyberg feels it would be appropriate to approve with contingencies at the June 12th meeting. t Staifis directed to schedule and post a special meeting notice for June 5, 1996, at 5:00 p.m. and a workshop notice for May 29, 1996 at 5:00 p.m. to discuss the Clearwater Meadows project. MOTION by Brenner, second by Helmbrecht to table Clearwater Meadows for further discussion at the workshop scheduled for May 29, 1996. Motion carried unanimously. &hoof Water Project Mr. Nyberg thformed the council that a gas main needs to be relocated, the gas main had shifted from the located from NSP. This would be an additional cost of$10-15,000 and will be handled as a field order - no council action is required. Councilmember Powers-Rasmussen brought up the 8" watermain pipe located at Peterson Trail and Main Street that was discussed at a previous meeting. Mr. Nyberg stated the short distance of 90' would not affect the fire flow. It is a restriction but it is not worth tearing up the road to do it. ~ Councilmember Helmbrecht questioned why not correct it if it is a restriction. Powers- Rasmussen added that the drawing shows it being replaced. Brenner commented she believes the cost is reasonable and would solve a drainage problem also. Mayor Wilharber stated he agrees with the engineers statement. Mr. Palzer stated he spoke to the Fire Chief regarding hydrant flows. Councilmember Helmbrecht stated that the Fire Chief has a concern for the fire protection for the downtown area. Mayor Wilharber stated that the cost would have to be passed to the residents. Mr. Nyberg stated he would compute the cost of the 90' pipe to 12". MOTION by Powers-Rasmussen, second by Brenner to approve the change of8" pipe to 12" at a cost not to exceed $8,775.00, contingent upon the engineer reviewing the proposal from Ro-So. Motion carried, Wilharber voted against. MOTION by Brenner, second by Powers-Rasmussen to approve resolution 96-19, a resolution establishing procedures relating to compliance with reimbursement bond regulations under the Internal Revenue code. Motion carried unanimously. 4 CC5-22MM.WPS 4 Storm Water Charges MOTION by Helmbrecht, second by Wilharber to table for further discussion at the workshop to be held May 29, 1996. Motion carried unanimously. FEMA Mr. Nyberg commented that they requested more detailed mapping. Drainage Update Mr. Palzer stated that the property was re-graded and the certificate of occupancy does state that there is standing water on the property. Mr. March stated that the owner is looking to pursue the developer or builder or misrepresentation. Eagle Pass Mr. Nyberg stated that the developers for Eagle Pass would like to have their own engineer prepare the plans and MSA only review and do inspections. He added that the council needs to let them know if this will be allowed. According to city ordinance the city engineer is to prepare all plans, Mr. Nyberg said. Councilmember Helmbrecht would like to know what other communities do. Staff is to review and report to council. Loan / Grant Application - Infiltration Mr. Nyberg stated that Met Council has a new matching loan and grant program for InfiItrationlInflow Control projects and studies. Infiltration problems such as sanitary sewers and manholes that have leaks. The grant portion of the program would provide money to a city to "study" the problem with no requirement for payback. The loan portion for actual repairs would require payback by the city, however, the repayment of the loan could be waived if the III repairs prove to be effective for a period of 5 years. Mr. Nyberg recommends applying for the loan. Mr. March stated that Centerville is number 13 on a list of 104 communities that were ranked in descending order of wet weather peak ratio. Mr. PaIzer stated that although Centerville doesn't have anything real serious, such as a cracked line, a study would show what repairs are necessary. MOTION by Helmbrecht, second by Brenner to send in the application for InfiItration/Inflow assistance, to pass a resolution for this action, to list Mr. Jim March as the contact person, and that MSA conduct a study. Motion carried unanimously. CCS-22MM. WPS 5 City Councll mmutes ot May 1.1., 1 YYO It was noted to apply for the loan a documented study on what repairs need to be done, official meeting minutes and a resolution approving the application need to be submitted also. t Mr. Nyberg extended a personal note to the council. He told them not to feel bad about Mr. Goertz. Because Centerville is growing and updating the comp plan more developers will be coming to town and the city should get want it wants from the developer. Councilmember Brenner stated that the city does need to improve on the quality of sefVlce. Waterworks Functions Mr. Sorenson stated they had met with the Fire and Police Chiefs, Councilmember Buckbee and Waterworks staff to address the concerns expressed in the past from functions similar to this. Proceeds from the Summer Jam are going to the Children's Hospital. Councilmember Powers-Rasmussen offered to help with the benefit. Notification will be sent to the neighbors jointly from Waterworks and KDWB. Summer Jam is scheduled for Sunday, June 30th in the afternoon, exact time are not clear. The Jet Ski Show is scheduled for August 3rd, this is an official MRP event. t MOTION by Helmbrecht to approve the noise permit for Summer Jam. Helmbrecht then rescinded her motion asking Mr. Sorenson to come back with definite times and the parking issue settled. Personnel Policy MOTION by Helmbrecht, second by Powers-Rasmussen to amend the personnel policy to reflect the motion made at the April 24, 1996 meeting regarding dental insurance. MOTION by Helmbrecht, second by Brenner to continue to carry the Comprehensive Plan with Family coverage with the city paying 90% of the monthly premium. The employee does have to the option to take dental only as long as they have medical insurance elsewhere. Motion carried unanimously. Motion carried unanimously. Workshop for Senior Housing Councilmember Brenner reported that Steve Griesert has completed the final study for the senior housing and would like to set up a workshop to review. Staff is to schedule a workshop for Wednesday, June 19, 1996 at 6:00 p.m., and to invite Anoka County HRA. CC5-22MM.WPS 6 ~ Park Facility Usage Fees MOTION by Powers-Rasmussen, second by Brenner to approve the park facility usage fees as recommended by Park and Recreation and to amend resolution 96-05 stating as such. Motion carried unanimously. Joint Powers Agreement MOTION by Powers-Rasmussen, second by Helmbrecht to approve the Joint Powers Agreement between the City of Centerville and the City of Lino Lakes for street sweeping and hauling of sweepings. Motion carried unanimously. LMCIT Excess Liability Mr. March commented that it may not be necessary. Mr. Palzer stated that ifit is an umbrella policy it could lower the premium. MOTION by Powers-Rasmussen, second by Brenner to table for further information. Motion carried unanimously. 1996 Annual League Conference ~ Councilmember Powers-Rasmussen expressed an interest to go but has a conflict with the dates due to school and work. None of the other Councilmembers expressed an interest to go. Mr. March and Ms. Breuninger would like to attend. MOTION by Helmbrecht, second by Brenner to approve Mr. March attend the 1996 Annual League of Minnesota Cities Conference June II-14th in Rochester, Minnesota. Motion carried unanimously. MOTION by Helmbrecht, second by Brenner to move the June City Council meeting from June 12th to the 10th at 6:00 p.m. Motion carried unanimously. MOTION by Powers-Rasmussen, second by Brenner to approve Ms. Breuninger attend the 1996 Annual League of Minnesota Cities Conference June II-14th in Rochester, Minnesota. Motion carried unanimously. Councilmember Helmbrecht mentioned that the office needs to be covered. Sentry Backup System MOTION by Helmbrecht, second by Brenner to table this issue until Mr. March has had a chance to review. Motion carried unanimously. Ken Cook's Position t CC5-22MM.WPS 7 _A"J "-',",""'A.&"'.&.& .&.1.........&.&.....""",.., v.... J.......I."J "-~, ~JJV Mayor Wilharber stated that Mr. Cook has been approved through the end of May. Mr. March commented that in the three days he has been here he has observed that Mr. Cook does play an active roll in the city. Mr. March however would like one month to review the financial aspect. - MOTION by Brenner, second by Powers-Rasmussen to approve Mr. Cook's employment to the end of June. Motion carried unanimously. Mayor Wilharber thanked Mr. Cook for his hard work and dedication to the city. COMMITTEE REPORTS Mayor Wilharber commented on a letter received from the Police Chief regarding Animal Control and his wishes that Centerville take a look at contracting with Otter Lake. Mayor Wilharber stated that this issue still needs to be reviewed. The Police Commission did not meet due to lack of quorum. The DARE graduation went well and Mayor Wilharber is impressed with the students at the school and their involvement in the program. Mayor Wilharber thanked EDC for the Business Appreciation get-together. He also thanked Randy Hagerty on the tremendous job he did for the city-wide garage sale days. Councilmember Brenner reported on the Safety Committee. Her comments she shared with the council after having the first meeting: the committee is looking at setting goals; they would like to have a central employee bulletin board; will address the top 10 hazards; and they would like to network with the surrounding city's safety committees. 4 Councilmember Brenner also reported on the EDC meeting that was held the night prior. The discussed the fund-raiser to be held during city celebration for the city sign. Comer Express will donate 100 gallons of gas and EDC will sell raffle tickets for $1.00. EDC commented that not everyone receives the city newsletter. They also discussed creating a Wall of Fame in the chambers. EDC would also like to see the financial summary from the audit published. ADJOURN MOTION by Helmbrecht, second by Brenner to adjourn the regular city council meeting at 10:00 p.m. Motion carried unanimously. Respectfully submitted, Z// /) , .' I '. ! ,/-" I i /":' ,: {' /" tf,,;, )/\."',~, { /J -I -" '" ._( /;( \._ " l/L, l ,Cl "'--._ '.. t' c. / ~ ',.{', .,~, . '\.... '-- . .' ~.~I Trudi Breuninger City Clerk t CC5-22MM.WPS 8 CITY OF CENTERVILLE CITY COUNCIL MAY 8,1996 Pursuant to due call and notice thereof, the City Council of the City of Centerville held a workshop, public hearings and their regular meeting on May 8, 1996 at the City Hall. Mayor Wilharber called the workshop to order at 5:25 p.rn. PRESENT: Wilharber Buckbee Powers-Rasmussen Brenner ABSENT: Helmbrecht STAFF/CONSULTANTS: Trudi Breuninger Dave Nyberg Paul Palzer Greg Hellings WORKSHOP The council discussed the school water expansion project and the assessments. Hellings reported that it is legal to defer assessment with or without interest and seniors can defer until death, sale of property, loss of homestead or until council states otherwise. The council discussed options to justify a "fair" assessment. Topics considered: Assessment for Clearwater Meadows if project will be bonded together, if based on REUs and that amount is reduced for residents it has to be reduced for the school too, if an appraisal would show a fair assessment. Dave Nyberg questioned the location of the apartment well. Paul Palzer questioned the contaminated wells at Noble and the school- which way is the ground water going. Consensus to award the bid tonight and adopt the assessment roll after completion of the project. MOTION by Wilharber, second by Buckbee to adjourn the workshop at 6:23 p.m. Motion carried unanimously. PUBLIC HEARING - UTILITY IMPROVEMENT Called to order: 6:30 p.m. ~ Mayor Wilharber read a prepared opening statement. CC5-8MM. WPS 1 City Council meeting minutes of May 8, 1996 ~ Dave Nyberg described the project and the improvements that have been approved by council. The project consists of watermains, hydrants, street reconstruction to better serve the bus traffic, street restoration of Main Street and Mill Road. Mr. Nyberg stated that there would be some disruption to properties but that they would be restored by sod or seed with a one year warranty. Project scheduled to start May 10th and be complete by July or August. Mr. Nyberg explained other costs for the residents that would be associated with hooking up to city water - Well capping, running watermain from the stub to the house, hook-up fee to the city to "buy into" the system. Donald Opp, 1554 Holly Drive, stated that the $1300 hook up fee doesn't included service to the house. Nyberg concurred. Dick Kvanbeck, James Company, questioned what the WAC charge is for commercial and also asked if it would be required they hook up. Larry Perron, 1798 Main Street, questioned how many residents within the 1000 feet of a hydrant are being assessed if they benefit from it. Mr. Perron also questioned what the WAC charge is. Nyberg responded that is put into a fund for maintenance costs, capitol improvements, water tower costs, etc. Warren Tester, School District Representative, stated that the request goes back 5 years but that it was formally applied for in December 1995. He stated that there are over 700 students and 85 staff members and currently use 2.3 million gallons a year. The use water for a freezer unit that requires water, the every day kitchen uses, domestic uses (bathroom and drinking), and the sprinkler system. Mr. Tester stated that the sprinkler system requirement is what has brought them to petition for water. The school currently monitors and tests the water and keeps a record of this for the DNR; switching to city water would transfer this responsibility to the city. Mr. Tester stated that they are not planning on capping the well. They would like to keep it available for future irrigation uses. Udo Wegmann, 1742 Main Street, questioned why the watermain is crossing Main Street twice. Mr. Nyberg gave two reasons: 1. the existing casing under the creek and 2. the size of the right of way on the north isn't large enough, Anoka County restricted construction to take place on the south side of Main Street. The placement of the watermains is 10 feet off the traveled lane (edge of the pavement). The utilities would be placed underground at the same time. Dick Robischon, 1832 Main Street, commented that his yard has been tore up 3 or 4 times already. CC5-8MM. WPS 2 City Council meeting minutes of May 8, 1996 Mr. Opp questioned if over 50% of the residents affected were opposed if the project could be stopped. Mr. Nyberg stated that it is possible in a charter city. However, Centerville is a statutory city and can start a project by 4/5th majority council vote. Mr. Opp compared the proposed assessment for his project with that of the school. He expressed some concern that his property wouldn't increase in value to justifY city utilities. With all the time and money he has put into the building already, to cooperate with the city regarding the open sewage and drug problems existing when he purchased the building; Mr. Opp felt that the city should help him out by being "realistic" on his assessment. Mr. Hellings stated that the city would have to prove in a court that the assessment is fair. Mr. Wegmann questioned why the northern loop was abandoned. Mr. Nyberg stated that they based the calculations on the fire flow requirements. Mayor Wilharber stated that the downtown area will benefit from the hydrants. He also added that the city is growing and continuing to change and the city needs to provide services to the community. ~ Mr. Helmbrecht stated that the town is expanding not the old part of town, the homes are not benefiting from the water only the school. Mr. Helmbrecht added that the residents are not against getting water to the school but that the cost is being paid for by the residents on Main Street. Mr. Wegmann offered to put up $1,000 to look for a better alternative. Mr. Nyberg stated that there isn't another or better way. Pam Scheib lauer, 1737 Main Street, stated she recently purchased the home and it has a new well and questioned whether the water would benefit he property. MOTION by Powers-Rasmussen, second by Brenner to close the street and utility improvement public hearing. Motion carried unanimously. Open Assessment Hearing at 7:30 p.m. Mr. Nyberg stated that the assessments were set by the REV - residential equivalent units. Currently the school is being charges 27 times that of a resident. Mr. Nyberg stated that the sewer usage is directly charged to the water usage. Street reconstruction is being paid by the school and city. ~ Councilmember Powers-Rasmussen expressed sympathy and understanding to the residents regarding the assessment and stated that the roll is a worst case scenario. The CC5-8MM.WPS 3 City Council meeting minutes of May 8, 1996 council has to review other options and will not make a decision without careful consideration. Mr. Nyberg stated that apartments should be assessed at a lower rate, generally 80% of the use of a regular residential unit. Councilmember Brenner reassured that the assessment roll is a worst case scenario. She added that the original plan was to adopt the roll tonight, but have come to a consensus to wait until the project is complete. In the meantime the council will consider having appraisals done to assist them in establishing a fair assessment. Mr. Hellings stated that by law the city can't go any higher then what the notices were sent out at unless another hearing was held. Mr. Perron asked if a different approach could be looked at, per child or entire city. A lot of the residents don't have a problem with helping the school. Councilmember Powers- Rasmussen stated that everyone does pay by paying city and school taxes. Mr. Opp stated he feels trapped being an existing property owner, at least the new home buyers have the option to move on. Mr. Hellings stated that once an assessment roll is adopted property owners have 30 days to appeal. They would however need to file an objection by the close of the hearing in order to appeal. The city cannot assess a property for more than the value of the benefit. Mr. Tester commented to Mr. Opp regarding the street reconstruction. The city and school are paying for the street reconstruction and although he has traffic from his apartment building that uses that he will not be assessed. Mr. Tester also stated that the city has tried hard to accommodate the needs ofMr. Opp and other residents. Mr. Opp stated that his tenants cannot even park on the street and this investment is wortWess with this proposed assessment. Rick Paulsen, 1764 Main Street, stated he can understand paying a hook up fee to buy into the system but why only 20 people paying for the water to the school. Why isn't it distributed throughout the entire city. Mr. Hellings replied that it is an assumption that having city water provides a benefit to the property, what this is is still to be determined. That it will increase your market value to some extent. Councilmember Powers-Rasmussen stated that it doesn't benefit those residents who do not have children, how would the city justifY distributing the costs that way. ~ Councilmember Buckbee stated that as a society it is our duty to provide a safe environment for the kids in the community. She added that is her way of thinking and not all people mayor may not agree. CC5-8MM.WPS 4 City Council meeting minutes of May 8, 1996 Earl Halley, 1740 Main Street, stated that this is dictatorship to say that they have to hook up and pay a certain amount. Mr. Halley added that it would be $64.00 a foot for a $3200 assessment for his property. Ms. Wyne requested that the council consider putting a cap on the charges for these properties. For example not charging interest for seven years and keeping the WAC charge at $1300 instead of having a future council change to a higher number. Councilmember Buckbee stated that a council cannot change a levied assessment without having a re-assessment hearing. Mr. Nyberg stated the Ro-So Contracting is the prime contractor and he would most likely sub out the landscaping. Mr. Opp questioned if the WAC charge could be protested. If the city is making them hook up instead of repairing a well system why couldn't the cost be contested. Mr. Hellings stated that is generally set by Met Council. Trudi Breuninger read the list of names that have turned in a letter of objection to the proposed assessment. Consisting of Mr. Donald Opp Ms. Anita Underwood Mr. Udo Wegmann Mr. David West Ms. Pamala Scheiblauer Mr. Rick Robischon Ms. Sandra Wegleitner Mr. Larry Perron Mr. Dean Lauderbaugh Mr. Thomas Piersiak Mr. Earl Halley Mr. Richard Paulsen Mr. Loren Clobes Mr. Stephen Wyne Mr. Jerry Helmbrecht Mr. Tom Dupre Ms. Myra Mills Mr. Dick K vanbeck 7124 Progress Road 7128 Progress Road 1742 Main Street 1824 Main Street 1737 Main Street 1832 Main Street E. Commercial ~ Main Street 1798 Main Street 1844 Main Street 7096 Progress Road 1740 Main Street 1764 Main Street 1858 Main Street 1862 Main Street 1745 Main Street 1781 Main Street 1744 Main Street Commercial Property Mr. Nyberg is preparing temporary easement waivers for residents and the school that are necessary. He added that the utilities will be run underground with new lines. ~ MOTION by Brenner, second by Buckbee to adjourn the public hearing until September 11, 1996, at 8:30 p.m. Motion carried, Powers-Rasmussen not present. CC5-8MM. WPS 5 City Council meeting minutes of May 8, 1996 Recessed 8:30 p.m. Reconvened 8:40 p.m. APPROVAL OF MINUTES MOTION by Brenner, second by Powers-Rasmussen to approve the meeting minutes of April 10, 1996 with the noted corrections on pages 2,3,6 and 8. Motion carried unanimously. MOTION by Brenner, second by Buckbee to approve the meeting minutes of April 22, 1996. Motion carried, Powers-Rasmussen abstained. MOTION by Brenner, second by Powers-Rasmussen to approve the meeting minutes of April 24, 1996 with the noted correction on page 6. Motion carried, Buckbee abstained. The meeting minutes of April 30, 1996 were tabled due to lack of quorum present to pass. SET AGENDA Add Cable TV Operator, Kelly's Korner Fence, and move Payment of Claims up on the agenda and committee reports to the end. MOTION by Powers-Rasmussen, second by Brenner to approve the agenda for May 8, 1996, with the above noted corrections. APPEARANCES Mike Quigley, representative of the owners ofGOR-EM Development presented the sketch plan for Eagle Pass consisting of single family homes, twin homes and single family townhomes. Rick Harrison the designer for the project stated that they have just received preliminary plat approval for a similar project in Andover. Mr. Harrison showed slides from similar projects that provided a visual idea of what the project would look like. Other ideas considered for the project: Staggering homes on the street, versus putting them all at the same setback provides more freedom and would then be able to put windows on the side of the homes. Generous open area between homes. An association maintained and landscaped to keep the development very clean looking. This development would not become "cluttered". Mr. Harrison demonstrated by slides the aging process of developments that are not by association. - Mr. Harrison then gave a demonstration with model houses showing how many more houses would fit on the same street frontage by staggering the homes. This is allowed by having the project fall under a PUD - Planned Unit Development. CC5-8MM.WPS 6 City Council meeting minutes of May 8, 1996 There would be a possible 3 stop signs in the development, the curve roads would force people to slow down when driving down them. Tony Emrich stated that there had been some question as to the park property and are looking for the council's opinion for the park dedication. They are also looking for approval for this type of concept. Primary question being the "Greenway", if this is what the city wants for park property. Kevin Fogerty, P&R committee member, stated that there are two primary purposes for the "Greenway". One, better water quality and secondly wildlife. P&R has expressed concern as to who will maintain this greenway. Mr. Fogerty also stated that P&R does not want the Greenway as park dedication property. The council also expressed some concerns for having park property next to the creek. Councilmember Buckbee stated that she likes the concept of the PUD and open spaces. Mr. Harrison also added the Met Council also likes these types of developments in communities. This high density would assist Centerville in the Metropolitan Livable Communities Act. Mr. Larry Olson, engineer for the project, stated that the wetland delineation has not come back yet, therefore changes may occur in the project. It would still allow to have half the total project open. Mr. Harrison stated that the utilities may not necessarily follow the streets or right of ways, they would be in straight lines. He added that easements would be given. Mr. Nyberg stated that because of the soils in Centerville causing to push up the pipes if they are not put in a subgrade. Mayor Wilharber stated he liked the concept but still has a problem with the private streets abutting the undeveloped property. Mr. Quigley stated they have been talking to the property owners. Councilmember Brenner asked about sidewalks or trailways. Mr. Harrison stated that walkways could be weaved throughout the project. If the trailway was through the association part it would be maintained by the association. Mr. Fogerty stated that P&R would like to see some sort of trail system to allow access to Laurie LaMotte Memorial Park. Councilmember Powers-Rasmussen stated that she would like to see a park in the southeast corner of the project to service the residents in the Center Oaks development. ~ Consensus of the Council: Powers-Rasmussen: likes it but wants continuity in the trail plan. Brenner: likes it, creates density, life cycle, creativity, not in favor of the greenway. Buckbee: ditto. Wilharber: agrees with the rest of the council but would like to see the sidewalk issue addressed. CC5-8MM.WPS 7 City Council meeting minutes of May 8, 1996 Mr. Nyberg commented on the storm drainage issue. Mr. Larry Olson stated that there will be a ponding area in the center area of the project and along the creek for sedimentation with 1 or 2 discharges to the creek and 3-4 ponds. Mr. Emrich stated that based on what happens to the MUSA the whole project may be a go by fall. Mr. Emrich also added that the vast majority of the trees will be saved. Planning and Zoning approved the application for additional MUSA on May 9, 1996. MOTION by Brenner, second by Powers-Rasmussen to approve the MUSA application for the Eagle Pass project, staff to mail the 7 required copies to Met Council. Motion carried unanimously. School Water Project Mr. Nyberg stated the council should decide on the storm culvert issue on Main Street and Peterson Trail because when Ro-So starts his project he will start the project at that corner. Councilmember Powers-Rasmussen stated this issue should be looked at a little more thoroughly. She feels the 8" watermain should be a 12" and when the watermain is installed that the culvert be corrected to solve the drainage problem. Paul Palzer agreed that the culvert does not appear to be adjusted correctly. Mr. Nyberg stated that it wouldn't make that big of a difference to correct it. The predicted flow rates calculated for the school would still be met. Having the bottleneck would reduce the flow by approximately 2 psi or 10-15 gallons per minute. Councilmember Buckbee stated she can't justify the dollar amount for a 4" pipe difference that according to the engineer wouldn't make a difference. As long as the schools needs are being met can't see the need to tear up the road. Mayor Wilharber agreed with Buckbee and added that he doesn't want to add more cost to the assessments and can't see the city picking up the expense. Mr. Palzer stated the gallons per minute will change, not to mention the drainage issue. Mr. Palzer added that the council should base decision on a computer model, he suggested they go out and look at the situation. Mr. Nyberg stated that if the road is ever tore up for street work, that would be the time to replace the watermain and correct the culvert. ~ CC5-8MM.WPS 8 City Council meeting minutes of May 8, 1996 MOTION by Wilharber, second by Buckbee to have this storm culvert and 8" watermain issue be dropped for consideration. NAY - Powers-Rasmussen and Brenner. Motion failed to carry. MOTION by Powers-Rasmussen, second by Brenner to table this issue until the next meeting for further discussion. NAY - Wilharber and Buckbee. Motion failed to carry. MOTION by Brenner, second by Buckbee to adopt resolution 96-18 _ ordering improvements and awarding the bid for the watermain extension project, and alternate 3 and 2 watermain extension to Centerville Road. Total cost of the project $414,676.26. Motion carried unanimously. Grading Escrow MOTION by Buckbee, second by Powers-Rasmussen to set of$I,OOO.OO per lot in escrow for grading until the grading is approved. Motion carried unanimously. Surface Water Management Plan Mr. Nyberg stated that a sample resolution from Lino Lakes has been provided. He stated that he had been asked to come up with something similar for Centerville. The council needs to get something set up for the interim while the city is getting plat maps in. MOTION by Powers-Rasmussen, second by Brenner to table this issue for further discussion. Motion carried unanimously. Eagle Pass Mr. Nyberg stated that the developer for Eagle Pass is looking to fund the project themselves, therefore not going through a 429 process. Plans and specs would be prepared by their engineer but still be inspected by MSA. Mr. Nyberg added that the city loses control when they don't go through this process. Councilmember Buckbee stated she would like this investigated - does the city have an ordinance against developer installed improvements. Comp Plan Update ~ As per Trudi Breuninger's memo dated May 2, 1996, Dean Johnson is looking for direction from the council regarding changes suggested at the joint meeting. There was some verbiage questioned and commented on by Carol Pelton and Mr. Johnson stated that it would require a lot of staff time to modify the document. General consensus of the council to look at the suggestions from Ms. Pelton before giving a recommendation. General consensus of the council to approve the high density areas. CC5-8MM.WPS 9 City Council meeting minutes of May 8, 1996 LaMotte Memorial Park Councilmember Buckbee stated that TIF was committed for the purchase of the property but not for the development. Councilmember Brenner stated that Jim March has been involved and experienced in grant writing. MOTION by Wilharber, second by Brenner to table until Mr. March is on board for his review. Motion carried, Powers-Rasmussen absent at vote. T AXS'YS System MOTION by Buckbee, second by Brenner to approve the TAXSYS System to purchase the Info-Connect and Reach Out Remote software needed to get the system installed. Motion carried, Powers-Rasmussen absent at vote. City Sign Contract Councilmember Brenner stated that the county has an 80 foot set back. The difference between a 1 or 2 sided sign is only $200.00. EDC will hold a fund-raiser for additional funds. MOTION by Brenner, second by Powers-Rasmussen to order the Centerville City Sign from GulfIndustries at $3200, balance to be paid in 3 monthly installments. Rest of the funding after EDC's fund-raiser to be from the miscellaneous fund to be paid back from the Newsletter ads. Motion carried unanimously. Community Police Training MOTION by Brenner, second by Powers-Rasmussen to table until the next agenda to give the council time to review their schedule. Motion carried unanimously. Election Conference MOTION by Buckbee, second by Powers-Rasmussen to approve Trudi Breuninger and Danell Westbrock to attend the 1996 Election Conference for Municipal Clerks on June 27, 1996 at St. Paul Technical College. Motion carried unanimously. PEIP - Public Employees Insurance Plan MOTION by Buckbee, second by Brenner to approve the PEIP contract renewal with the new rates. Motion carried unanimously. CC5-8MM.WPS 10 City Council meeting minutes of May 8, 1996 Park Lights Motion by Powers-Rasmussen, second by Brenner to approve the park lights to be funded through the Park and Recreation budget. No vote taken, motion later rescinded. Mr. Palzer stated that this project was to be covered by CDBG but now the county won't approve it. NSP would own the lights and would be more economical to run. MOTION by Wilharber, second by Powers-Rasmussen to refer this issue back to Park and Recreation for budget discussion. Motion carried unanimously. Cable Operator Patty Geurke will not be able to work from June 1 through September 1, 1996. Mr. Joe McNaughton has applied for the position. MOTION by Wilharber, second by Powers-Rasmussen to accept Joe McNaughton's application for a temporary cable operator in the absence of Patty Geurke, at the same rate of pay. Motion carried unanimously. Kelly's Korner Fence Issue Councilmember Helmbrecht asked that this be addressed. Kelly's was putting up a mesh fence and Mr. Palzer issued a stop work order because a variance and building permit was not applied for. Councilmember Buckbee questioned the definition of a fence. Mr. Palzer stated that Waterworks recently went through the same thing for replacement of the fence that was damaged in the ice storm. The height requirement is exceeded thus needing a variance. Councilmember Buckbee stated the goal is to provide screening for residents and other businesses and 6' isn't high enough. Mayor Wilharber stated the safety issues of volleyballs flying over into the street. However he did not agree to having it done without a permit. MOTION by Buckbee, second by Powers-Rasmussen to table the fence issue until Councilmember Helmbrecht and the owner of Kelly's can be present. Buckbee rescinded her motion. MOTION by Buckbee, second by Brenner to direct the owner of Kelly's to approach Planning and Zoning for a variance request. Motion carried unanimously. COMMITTEE REPORTS CC5-8MM. WPS 11 City Council meeting minutes of May 8, 1996 Mayor Wilharber noted that P&Z had a mini storage proposal before them for 6 buildings each being 4500 square feet. Basically steel buildings with brick end faces. No city utilities would be used. P&Z referred it to EDC for comment. Mayor Wilharber reported that P&Z recommended approving the Barott lot split. Trudi Breuninger explained that future drainage and utility easement would have to be provided on the property lines. Due to the lack of space between homes, whatever is available would be utilized for future easements. MOTION by Buckbee, second by Brenner as per P&Z recommendation, to approve the lot split for the Barott property on Main Street and drainage and utilities easements as per MSA's letter date April 18th. Motion carried unanimously. Mayor Wilharber also reported that the TEA Group is interested in erecting another antenna tower adjacent to the existing tower. And Sprint is interested in installing an antenna on the water tower with a lease of $6-9,000 a year. PA YMENT OF CLAIMS MOTION by Buckbee, second by Brenner to approve the Centennial Fire District's expenditures dated May 2, 1996. Motion carried unanimously. MOTION by Buckbee, second by Brenner to approve the City of Centerville's receipts and disbursements dated April 25-30, 1996. Motion carried unanimously. MOTION by Buckbee, second by Powers-Rasmussen to approve the City of Centerville's receipts and disbursements dated May 1-8, 1996. Motion carried unanimously. MOTION by Wilharber, second by Buckbee to approve payment of the initial $4,000 to McGuire Iron and to continue negotiations on the remaining portion. Motion carried unanimously. ADJOURN MOTION by Buckbee, second by Powers-Rasmussen to adjourn the regular city council meeting of May 8, 1996 at 11 :35 p.rn. Motion carried unanimously. Respectfully submitted, '1'. . /". ,I" Ii I \ / /(,!'K'~/'. 1 ~ Trudi Breuninger City Clerk CC5-8MM. WPS 12 DATE TIME STARTED TIME ENDED PRESENT ABSENT STAFF PRESENT CITY OF CENTERVlLLE JOINT MEETING MINUTES May 1, 1996 6:05 p.m. 8:55 p.m. Council member Helmbrecht, Council member Brenner, Council member Powers-Rasmussen, P&R member Pelton, P&R member Johnson, P&R member Larson, P&R member Fogerty, EDCIP&Z member Tourville, EDC member Capra. : Mayor Wilharber, Council member Buckbee, P&R member Bisek, P&R member Navin, P&R member Thompson, P&Z member Welk, P&Z member Vermeulen, P&Z member LaMotte, P&Z member Drilling, EDC member Rehbine, EDC member Montain, EDC member Magill. : Trudi Breuninger, City Clerk; Paul Palzer, PWD/BI; Dave Nyberg, City Engineer. The purpose of this meeting was to review the draft comprehensive plan, prepared by Dean Johnson, Resource Strategies. Mr. Johnson stated that they had some problems with a new GIS System recently purchased therefore there are some areas that will be adjusted to accommodate, for example the industrial park material. The housing element will be addressed with the goals and expectations required by the Livable Communities Act. The Action Plan needs to be completed by June 30th, even though this will be addressed in the comp plan the full Action Plan will be a separate document. Because the Action Plan needs to be submitted annually with the changes that have occurred throughout the year. Supplying the plan to Met Council will make the city eligible for several types of funding. Mr. Johnson explained the MUSA application for the Eagle Pass Development. Because he felt that it could be justified to put the entire project into MUSA right away the request was changed from an additional 10 acres to 60 acres. If the city has outstanding commitments ~ erosion control plan, water plan, sewer plan, water quality plan - Met Council tends to delay the process of the application or amendments. These policies need to be referenced with a time frame on the MUSA application. The council questioned the rate in which Mr. Johnson presented the MUSA growth and why the entire city wasn't in the plan immediately. Mr. Johnson stated that by best management practices for development, the city would want to prohibit development without utilities (water and sewer). Mr. Johnson also added that Met Council only cares about the residential districts and not necessarily the commercial and industrial zones. ~ CC5-IJT.WPS 1 JVUU n.u;;t;UUI:; - IVUlY 1, 1~~O - comp Plan Mr. Johnson recommended having a policy that addresses how long the residents have to hook up to city utilities. For example, if city utilities become available the residents would be required to hook up within two years - at least for sewer. It was noted that the Water Supply Plan would be completed by June. Mr. Johnson asked for comments on the growth management plan. Ms. Helmbrecht stated that the downtown area should be mixed use. Mr. Johnson replied that there are questionable areas that limit that - Eagle Pass Development, the public and church property. However the city could establish requirements on the smaller lots for the architectural styles, but still leaving opportunities for retail and commercial. Not allow the grid iron style and addresses the parking issues. Mr. Johnson added that it would take an extraordinary commitment to allow mixed use in the old downtown area. Those present discussed the mix-mash of housing styles and if the city wanted to keep downtown as the "old" downtown that design standards should be set. Create an architectural screening board to see if it fits that particular area. It can be stated in the comp plan that the building design needs to fit with the existing styles. Then address it more in detail through an ordinance. Mr. Johnson stated that only a small portion of Centerville's population is senior citizens. Ms. Brenner stated that based on Steve Griesert, Community Partners, market survey he would recommend 16-20 units. Ms. Brenner added that senior housing fits in the downtown area with the church property being the ultimate site. Ms. Pelton stated that the twin homes in the Eagle Pass Development would be suitable for seniors and that she would like to see the city NOT be involved financially with a senior housing project. Because of the financial risk and administrative time _ the city should consider a no risk plan. The city should guide development towards implemented policy that may required them to some units towards seniors. Mr. Johnson responded that the senior housing is meant for the "Empty Nesters", not yet retired seniors, the more active group. These "Empty Nesters" are looking for homes with little or no maintenance and companionship not necessarily nursing care. Mr. Johnson eXplained the logic behind phasing the MUSA growth. He currently has 5 year increment additions. The city would want to develop to stay in line with contiguous staging of utilities. The staging can be more frequent if development is faster than what it is currently. Ms. Brenner expressed some concern to redo the comp plan when more MUSA is needed if it is not all included now. She mentioned that a developer has purchased the land south of Center Street. ~ Consensus from those present to include the property between 20th Avenue and the east boundary line in the 1996-2000 growth of MUS A. This would alleviate any obstacles for the commercial and industrial area. Once again it was mentioned that Met Council really only looks at the MUSA area for residential. CC5-UT.WPS 2 Mr. Johnson stated that although Centerville is growing faster than predicted it is not outside Met Council projections. - _no, ~U"""U5 - H.LUJ .L, .L77U - \....Ulnp Ylan Mr. Tourville stated that the area south of Center Street only has sewer to it. The city should wait for water to get down there for development instead of creating a "leap frog" effect. Mr. Tourville also added that he doesn't think Centerville will expand as quickly as everyone else is presuming. Mr. Johnson stated it could be an argument for the developer to pay for the watermain and plan amendment if he wants to development outside the stages of the plan. Mr. Fogerty questioned the water capacity. Mr. Nyberg stated that it would be addressed in the Comp Water Plan, plus the city is trying to work with Lino Lakes on an interconnect to their system. Mr. Palzer also added that it is the storage capacity that is a concern not the pumping capacity. Ms. Pelton questioned the format and technical writing of the report. For example, she would like the committees to be referred to by the correct names, and the report written in the active voice, some of the wording is negative. Ms. Pelton pointed out to Mr. Johnson some of the existing parks that were omitted from the plan. Also discussed the greenway plan and how to incorporate it in Centerville through or around the existing and already proposed developments. Written plan elements would be addressed at the next meeting - approximately 2 months. Mr. Johnson informed those present that some ofthis would be adjusted right away to- have ready for the EDC Business Appreciation get together. Otherwise any additional comments or changes should be forwarded to him within the next couple of weeks. The next draft will be submitted to Met Council for an informal review and comment. Mr. Johnson noted that affordable rental housing is the biggest issue to be addressed by the Met Council Livable Communities Act. MOTION by Powers-Rasmussen, second by Brenner to adjourn the joint comprehensive meeting at 8:55 p.m. Motion carried unanimously. Respectfully submitted, ,~\/1 ~c (( (~ " \j~/ > ( {( t( ( (I (~( ,_,1 Trudi Breuninger City Clerk ~ CC5-IJT.WPS 3 CITY OF CENTERVILLE CITY COUNCIL APRIL 30, 1996 Pursuant to due call and notice thereof, the City Council of the City ofCenterville held a workshop on April 30, 1996 at the City Hall. Acting Mayor Helmbrecht called the workshop to order at 6:05 p.m. PRESENT: Helmbrecht Brenner Powers-Rasmussen ABSENT: WiIharber Buckbee ALSO PRESENT: Carolyn Drude Dave Nyberg Greg Hellings School Water Project The council briefly discussed the optional assessment roll by frontage. They concluded that the benefit to the property is equal no matter how much frontage the property has. Heritage Street needs to be reconstructed and will be included in the 1996 street improvements. Mary Jo requested that a watermain be put in the street at that time. Dave Nyberg stated that the school is not prepared to go any higher for an assessment but is willing to negotiate payments. And although TIF money can be used for street reconstruction, Carolyn cautioned them about other upcoming projects that may require this also. Mary Jo and Theresa questioned the status of appraisals for 3 properties to justify the assessment amount. Trudi Breuninger stated that appraisals were not authorized to be done. Greg HeIIings stated that the city would want a honest appraisal done for any contested parcels, they will be needed for the negotiation process anyway. Greg stated that if someone objects to the assessment they must have written statement to the city clerk on or before the public hearing. To perfect an assessment they have 30 days from the public hearing to do that in the district court. At that point it will then be negotiated with the city. ~ Those present discussed the financing and/or bonding of the project and whether it would work to bond with the Clearwater Meadows project. Carolyn stated that if the city uses it own funds for the project a "reimbursement resolution" would need to be passed to restore those funds. CC4-30WK. WPS 1 City Council Workshop of April 30, 1996 The school is willing to pay their water portion of the assessment of $86,400 by July 1st. Carolyn questioned what other projects are coming up that the city may need to bond. The joint water interconnect with Lino Lakes and 21 st Street development. The costs associated with bonding, Carolyn estimated to be $30,000. Taking that into consideration and taking off the schools prepaid portion the bond would be for approximately $325,000. This bond could be at a 5 1/2% at for 10 years --- payments would be $43,000/year. The question that Carolyn then asked: Where would the money come from? Mary Jo stated that TIP money can be used. Mary Jo also added that to the best of her knowledge all the residents would defer the assessment. With developments and school becoming users the fund would also increase. Carolyn stated that there is currently a water bond with payments that exceed $50,000. There would be a payment for this bond also next year -- putting a water bonds at $90,000+ / year. Dave stated that David Arhens, Lino Lakes Engineer, said he would have a proposal to Centerville for the interconnect by the end of May, this amount would just be to connect not any construction. Carolyn explained the process of purchasing bonds. Mary Jo stated that Tom Thumb does plan on hooking up right away, other than that no one else will be hooking up. And that the bond payment would come from the water fund. Greg stated that deferred assessments are scary in a court system because the liability to still prove the benefit still exists. Laura stated that it would be politically correct to assess the Brian Drive residents $3200 versus the estimated $2500. Mary Jo stated that there are 2 senior citizens and 2 known residents with new wells. And again expressed her concern of awarding the bid before adopting an assessment ron, because the residents have to be told at the hearing what the assessment is and what the payments would be and any and all costs associated. ~ Carolyn stated that defer doesn't mean delay, the interest is still accruing. Interest starts accruing the day the assessment roll is adopted. If the assessment is "prepaid" prior to November 15th or 1st of the same year no interest is to be paid. Carolyn stated that 9% may be high, it is usually 2% above what the city is paying on the bond. CC4-30WK.WPS 2 City Council Workshop of April 30, 1996 Mary Jo stated the city needs to have an assessment policy, that is something the new Administrator can work on. Greg, and Dave agreed, that policies aren't as flexible as what the council thinks. Because there are many types of housing units in Centerville they don't necessarily agree that it would be a good idea for Centerville. Those present discussed the assessment payment procedure. If it is set up as a 10 year assessment and it takes someone 5 years before hooking up they would have only 5 years to pay the assessment. Mary Jo suggested offering a 5 year - interest free - period before hooking up or paying assessment. If the resident would start paying the assessment right away it would be $498.62 for 10 years. If deferred the accumulated interest would be $288 a year. They requested that different scenarios be presented at a workshop to be held at 5:00 p.m. prior to the public hearing. These scenarios would show the assessment ranging from $3200 to $2500 and interest rates from 9% to 7%. Carolyn suggested offering a reduced assessment if the pay it right away or reduce the hook up fee ($300 off). Carolyn also had a concern about 0% interest assessments. A statement was made that appraisals should be done (nothing confirmed). Staff is to check with surrounding communities on water assessments and the value of the homes that were assessed. (Not necessarily for new home developments.) The council needs 4/5ths majority to pass the assessment roll. Because Mary Jo cannot vote the remaining council members all have to be in favor. Dave questioned if the city is ready to pay more if the assessments are lowered. Some council members felt the assessment was to high. Carolyn will work with the numbers to derive with different options. MOTION by Powers-Rasmussen, second by Brenner to adjourn the city council workshop at 8:05 p.m. Motion carried unanimously. Respectfully submitted, dw-dL'~jW Trudi Breuninger City Clerk ~ CC4-30WK.WPS 3 CITY OF CENTERVILLE CITY COUNCIL APRIL 24, 1996 Pursuant to due call and notice thereof, the City Council of the City of Centerville held their regular meeting on April 24, 1996 at the City Hall. Mayor Wilharber called the public hearing to order at 7:00 p.m. PRESENT: Wilharber Helmbrecht Powers-Rasmussen Brenner ABSENT: Buckbee APPROVAL OF MINUTES MOTION by Helmbrecht, second by Brenner to approve the meeting minutes of April 3, 1996. Motion carried, Powers-Rasmussen abstained. SET AGENDA - Add under old business: Letter from Mr. Schweitzer. Add under new business: Cable Operator, KOOL 108, Recycling Budget and Transient Merchant Application. MOTION by Brenner, second by Powers-Rasmussen to set the agenda for April 24, 1996 with the above noted additions. Motion carried unanimously. PETITIONS AND COMPLAINTS Helmbrecht stated that Ms. Underwood may appreciate the police departments help once again with her cats, they are getting out of control. APPEARANCES Police Chief Dave VanBurkleo presented the 1995 Annual Report of the Circle Pines- Lexington Police Department. The Chief reported that overall the Centerville numbers have gone up, but some of which is due to a new reporting system. The Department has adopted a mission statement and is asking each of the communities served to also adopt the mission. The mission statement can be found the 1995 Annual Report attached to the minutes. The Department has hired .one officer under the Anti-Crime Bill or also referred to as the t Clinton Cop Bill. The bill provides the funds to pay for 75% of the salary ofthe officer CC4-24MM.WPS 1 City Council Minutes of April 24, 1996 for 3 years. Without this opportunity they would not have been able to become as involved in the DARE Program as they are. The Chief also noted that the graduation ceremony for the DARE Program is May 10, 1996 from 1:30-3:00 p.m. The Chief commended Officer Bill Michael for his devotion to the program and the kids and stated that he has done a wonderful job. Even though there has been some rumor that the Clinton-Cop program would be cut, the Chief reassured the council that the funds for the officer already hired has been set aside. Under the financial overview the Chief mentioned the leasing program now being used for two vehicles. It more cost efficient for the budget because normally they would purchase one or two vehicles a year. Walt Neumann volunteers his time every Tuesday to assist the Police Department in anyway he can. Recently Neumann has been assisting Deputy Chief Joel Heckman in calling residents and witnesses on old cases. This has been extremely helpful and the Chief stated that they are pleased to have him. Not only is Mr. Neumann helping the Department in calls but has become involved in the TRIAD program. This program is set up between the Sheriffs office and senior citizens and is to help senior feel safe to get out of their homes even to do small tasks such as get gas and groceries. The Chief described and reported on the Class I-V Crimes in Centerville. (The report in its entirety is attached.) Some comments the Chief made during this report: Centerville had a high increase in aggravated assaults. Aggravated assaults usually include broken bones. These assaults generally come from one location in Centerville and should be monitored. Animal complaints, mainly barking dogs, the Chief stated that they are looking into a new program to handle these complaints. The program would make a barking dog collar available for the public to borrow. The Chief expressed his appreciation for the volunteer assistance on the Reserve and Explore Units. He also recommended attendance at the Community Oriented Policing Conference. MOTION by Wilharber, second by Brenner to accept the Mission Statement as presented for the Circle Pines-Lexington Police Department. Motion carried unanimously. - Helmbrecht asked about the Neighborhood Watch Programs. The Chief reported that there are two groups currently. He stated that unfortunately people don't get involved in such a program until something has happened. Councilmembers should spearhead a CC4-24MM.WPS 2 City Council Minutes of April 24, 1996 movement for additional programs he added. Helmbrecht suggested advertising in the next newsletter. Helmbrecht asked about the status of the investigation regarding narcotics and weapons taken from a residential home on Main Street. The Chief said he would look into it and get back to the council. Helmbrecht restated that the number of aggravated assaults are up and questioned how they ca be controlled or monitored. The Chief responded that have backed off having an officer at a particular establishment and may want to consider putting one back on during peak evenings. Helmbrecht questioned with the Police Department was still meeting with the bar owners on a regular basis. The Chief stated there was nothing that would warrant that at this point. Powers-Rasmussen questioned walk throughs. The Chief stated as long as everything is running smoothly the officers would stay out. Wilharber commented that bar owners may find it threatening to have officers present. The Chief agreed to monitor the establishment and the traffic through the residential area. Elementary School Water Project Dave Nyberg stated that he doesn't have anything to add at this time and would after the meeting on Tuesday, April 30, 1996, to discuss the assessments, The main thing would be to get the estimated costs for legal and finance. If the city chooses to carry the costs prior to hook up this would raise the financial costs. Another question that would need to be answered prior to the assessment hearing: if the city does not adopt an assessment roll will the school still pay the city a portion of the project costs. As Built Grading Plan Dave Nyberg recommended a policy in his letter dated April 19, 1996, He stated that the city should put it in the developers agreement for Clearwater Meadows and every development agreement thereafter, unless the city adds it to an ordinance or establishes a policy. MOTION by Wilharber, second by Powers-Rasmussen to add the recommended grading plan policy to the Clearwater Meadows Development Agreement. Motion carried unanimously. - CC4-24MM,WPS 3 City Council Minutes of April 24, 1996 ~ Surface Water Management Plan Nyberg stated that in response the to meeting with Met Council and the Comp Plan amendment the city needs to address this plan. Centerville has missed the last two deadlines. And although Rice Creek Watershed District is currently updating their plan the city has not file a plan from their last revision of 1994. Staff is to check with other cities to see what they charge per lot or per square foot. (This would also be added to the developers agreement for Clearwater Meadows.) Comp Plan Update (Sewer & Water) Nyberg stated that they are awaiting information from Dean Johnson to go into the plan but anticipate the completion of the report sometime in mid to late May. Mr. Schweitzer Letter Mr. Schweitzers letter addresses the large puddle of standing water at the comer of 73rd and Old Mill Road. Apparently this occurred last year too, except it keeps getting worse. Paul Palzer stated that is in under the Acorn Creek punchlist. Nyberg stated because of the extreme cold they have seen problems like this in other cities. Nyberg will follow-up on this issue. Lino Lakes Interconnect The city still has not heard from Lino Lakes regarding the costs involved to hook up to their water system. Nyberg would like these figures as soon as possible to assist in the comp water plan. Nyberg will follow-up on this issue. 21st Street Rehbein has a sketch plan for the proposed extension of 21st street. Rehbein has companies interested in the property on the east side of 21 st and would like to get the street and utilities done for 21 st. Wilharber stated that the proposal for 21 st Street development curves into Lino Lakes around the single family home currently there. This would provide Centerville with a closer interconnection. Nyberg stated for $800-$1000 he can do a basic study fact sheet regarding this project. The council would like more information from Lino Lakes and Rehbein regarding the proposed project concept. t CC4-24MM.WPS 4 City Council Minutes of April 24, 1996 ~ Helmbrecht questioned if TIF money can be used for street reconstruction if water utilities are also installed. Palzer stated that water and sewer are already there, but the sewer is shallow. MOTION by Powers-Rasmussen, second by Brenner to table this issue until further information is gathered. Motion carried unanimously. Eagle Pass Project Nyberg stated that Dean Johnson is basically doing the comp sewer plan but should be reviewed by MSA. Sewer projections are needed for Met Council to consider allowing additional MUSA for phase one of Eagle Pass to be done. The developer for Eagle Pass will be present at the next city council meeting. Safety Committee Brenner stated that according to the AWARE Program it is a requirement to form a safety committee. This safety committee is an active committee that meets monthly to discuss any issues. Suggested size of the committee is 5 people: Council liaison, Paul Palzer, Public Works Employee, Administrative Employee and the City Administrator. ~ MOTION by Brenner, second by Powers-Rasmussen to approve the Safety Committee comprised of a Council liaison, Paul Palzer, Public Works Employee, Administrative Employee and the City Administrator, to meet monthly in compliance with the AWARE Program. Motion carried unanimously. Insurance Brenner stated that the city currently has a 90% paid comp family plan and suggests to stay with that. The other program is strictly for cleaning. MOTION by Helmbrecht, second by Brenner to continue to carry the Comprehensive Plan with Family coverage with the city paying 90% of the monthly premium. The employee does have to the option to take dental only as long as they have medical insurance elsewhere. Motion carried unanimously. Senior Housing Update Theresa Brenner and Trudi Breuninger met with Steve Griesert to review the draft study of the senior housing. The council was provided with the summary portion of the study for comments and questions. Brenner requested that once the final study is complete that a special meeting be set up to have Mr. Griesert review the full study with the council. City Sign CC4-24MM.WPS 5 City Council Minutes of April 24, 1996 ~ Brenner stated they need 20% down to place the order for the sign. If it is ordered in May by July the sign could hopefully be installed. EDC suggested holding a fund-raiser during the city celebration to help pay for the sign and / or use the money from the advertisements in the city newsletter towards the sign until paid. Paul Palzer questioned the placement of the sign. He stated that the county right-of-way may dictate what type of sign needs to be ordered. Brenner and Palzer will work together on the placement of the sign and the type before ordering. City Hall Open House Brenner volunteered to be at City Hall during the Open House (11:00 a.m. to 2:00 p.m.). They will have information, videos and maps available. MOTION by Brenner, second by Helmbrecht to spend $20-$25 on refreshments for the open house. Motion carried unanimously. St. Genevieve's Gambling Request MOTION by Powers-Rasmussen, second by Brenner to approve Resolution 96-17, a resolution approving S1. Genevieve's application for authorization for exemption from lawful gambling license. Motion carried unanimously. Cable Operator Wilharber announced that Patty Geurke, the Cable Operator, will not be available from June 1 st to September 1 s1. If anyone knows of someone that may be interested, please contact city hall. Ms. Geurke stated that she could train them during the month of May. Recycling Budget MOTION by Helmbrecht, second by Brenner to approve the 1996 Recycling Budget as presented April 24, 1996. Motion carried unanimously. KOOL 108 The KOOL 108 Traveling Oldies Show has been requested and is available to perform on Saturday, May 18th from 11 :00 a.m. to 2:00 p.m. The fee has been donated by Bellaire Sanitation, the Lions Club and the Boy Scouts. CC4-24MM.WPS 6 City Council Minutes of April 24, 1996 ~ MOTION by Powers-Rasmussen, second by Brenner to approve the noise permit for KOOL 108 on Saturday, May 18th from 11:00 a.m. to 2:00 p.m. and to waive any fees. Motion carried unanimously. Transient Merchant Application Todd Smith has applied to operate a concession stand during the city wide garage sale days. MOTION by Powers-Rasmussen, second by Helmbrecht to approve the application as long as it is agreeable with the Lions Club. Motion carried unanimously. Administrator MOTION by Helmbrecht, second by Brenner to offer Jim March the Clerk! Administrator position with the job description titled "City Coordinator" with the contract as prepared by The Brimeyer Group. Motion carried unanimously. Starting date for Mr. March would be May 20th. City Council Meetings l MOTION by Wilharber, second by Brenner to start city council meetings at 6:00 p.m. starting with the first city council meeting in June. This change is to be put on the reader board, machine and cable. Motion carried unanimously. Payment of Claims MOTION by Powers-Rasmussen, second by Helmbrecht to approve the expenditures of the Centennial Fire District dated April 17, 1996. Motion carried unanimously. MOTION by Powers-Rasmussen, second by Brenner to approve the City ofCenterville's receipts and disbursements dated April 11-24, 1996. Motion carried unanimously. ADJOURN MOTION by Powers-Rasmussen, second by Brenner to adjourn the regular city council meeting of April 24, 1996 at 9:05 p.rn. Motion carried unanimously. Respectfully submitted, Trudi Breuninger t City Clerk CC4-24MM.WPS 7 CITY OF CENTERVILLE CITY COUNCIL APRIL 22, 1996 Pursuant to due call and notice thereof, the City Council of the City of Centerville held a workshop on April 22, 1996 at the City Hall. The meeting was called to order at 5:35 p.m. PRESENT: Wilharber Helmbrecht Brenner Buckbee ABSENT: Powers-Rasmussen The council discuss the school/water project and the proposed assessments. Buckbee suggested to wait to adopt an assessment roll until the project is complete. They discussed using the water fund to fund the project until the bonding is complete. Which brought up the question as to how much water will the school use during the summer and during the school year. t The Anoka County Assessment office suggested computing the assessment on a square footage basis and compare to the per lot figures. They also said to consider whether the lots were splitable. The vacant lot behind Helmbrechts, has a driveway access off Main Street but it not on the assessment roll. (This property is owned by Mr. Opp.) Buckbee suggested getting an appraisal on the apartment, a residential lot and a commercial lot. Nyberg stated the annex (addition) and the boiler room would be sprinkled this summer and our on a 5 year plan to sprinkle the entire building. Brenner suggested reducing the assessments. The school's current water usage is 200,000 gallons a month. They plan to update or change some of their current equipment for more efficiency, thus reducing the gallons used when on the municipal water system. Questions that need to be answered prior to the public hearing on assessments: When does the interest start? Charge for back interest? First year of interest waived? Can both projects still be bonded together? t CC4-22WK.WPS 1 City Council Workshop Minutes April 22, 1996 Staff is to set up a meeting with Carolyn Drude, Greg HeIIings and Council. Also get a statement of water fund from Gary Groehn from the recent audit. Administrator The council discussed the agreement prepared by Brimeyer, that is to be presented to the candidate. Tentative start date being May 20, 1996. Helmbrecht suggested researching council salaries of surrounding cities for consideration of increasing the councils pay. ADJOURN MOTION by Wilharber, second by Buckbee to adjourn the workshop at 7: 10 p.m. Motion carried unanimously. Respectfully submitted, ,~--u d<.' 1f5'L.CLV'U':fk..; Trudi Breuninger City Clerk t CC4-22WK.WPS 2 CITY OF CENTERVILLE CITY COUNCIL APRIL 10, 1996 Pursuant to due call and notice thereof, the City Council of the City of Centerville held public hearings and their regular meeting on April 10, 1996 at the City Hall. Mayor Wilharber called the public hearing to order at 7:00 p.m. PRESENT: Wilharber Helmbrecht Brenner Powers-Rasmussen Buckbee BOARD OF REVIEW Todd Smith, County Tax Assessor was present to answer any resident questions regarding taxes payable in 1997. Mr. Smith stated that the 1996 statements are done and there is nothing that can be done about those, but would be happy to look at valuation changes for taxes payable in 1997. Hatem Qamhiem, 7251 Clearwater Drive, explained an erosion problem taken place on his property along the creek and asked for direction to correct the problem. Mr. Qamhiem also questioned the increase of taxes with no improvement to the property. Mr. Smith responded that the entire county has received incremental increases of3-3.5% for the last five years. Mr. Smith stated he would make an appointment to view Mr. Qamhiem's property as it relates to the valuation. Ben Henrich, 6945 Centerville Road, expressed a concern for an increase of value of 4-6% on an average. Mr. Smith reiterated the incremental increases of3-3.5%. Mr. Smith also explained measurement of property taken for an assessment. For a survey, to create a legal description, the property is measured from the center of the road. For assessment purposes it is measured from the easement line. There is a flat site value for residential lots based on the neighborhood and amenities. Mr. Smith stated that the assessment value meets 94.3% of the actual sale price of a property, on the average. MOTION by Brenner, second by Helmbrecht to close the public hearing at 7:25 p.m. Motion carried unanimously. ~ ALTERNATE WATERMAIN ROUTES TO SCHOOL - PUBLIC HEARING CC4-10MM.WPS 1 City Council Minutes of April 10, 1996 ~ Dave Nyberg explained the way in which the project was bid and what alternates were included. The project would consist on the base bid, Westview reconstruction, and Peterson Trail Watermain. The proposed improvements would included new watermain pipes, hydrants that would benefit the entire downtown area by decreasing their homeowners insurance. Street restoration of Main Street and Mill Road and street reconstruction of Progress Road and Westview Street to 9-ton roads. Future connection points would be Centerville Road and Main Street and Westview and Main Street. Turf restoration of sodding and seeding with a 1 year guarantee. Other costs that are not included in the assessment that the resident would bare: water availability charge (WAC) and the cost of actual connection from the stub to the residents home. Mr. Nyberg presented the project schedule and stated that the assessment hearing would be scheduled next month. Then explained the estimates assessment annual costs. Nyberg stated that the council needs to consider whether to allow deferment of assessment until they actually hook up. The disadvantage would be a possibility of an increase of a WAC charge. t Buckbee stated that the city ordinance requires hook up if well needs maintenance and the residents has access to city water. This would also include pump maintenance. The resident is required to disconnect the well from the house but not necessarily seal the well. In talking about the assessment amounts, Buckbee raised a question as to assessing the tree farm, the number of apartments in the Creamery and the commercial lots on Main Street. Nyberg stated he has set up an assessment for the tree farm based on the development charges they would've incurred had not this project gone through. Larry Perrin, 1798 Main Street, stated he was surprised to hear the northern loop was no longer part of the project. He questioned why it couldn't be passed on to the entire community. Nyberg stated the cost of the loop was expensive and the council had chosen not to use "piece meal" solutions. The quality of the water was then questioned. Nyberg responded by saying that there would be some benefit for water quality to have a loop. However, the school uses 200,000 gallons a month and the public works department does water quality sampling daily -- therefore water quality concern is minimal. Nyberg stated that the placement of the mains is due partially to the casing already in place under the creek and mainly because of county restrictions. It CC4-10MM.WPS 2 City Council Minutes of April 10, 1996 ~ Pat Barron, 7121 Centerville Road, stated they have lots 4, 5 and 6 of block 9 and their house sits on lot 4, therefore don't see any need for city water to lot 6. They don't plan to split the lots. Bill LaLonde, 1687 Westview, questioned of his two properties, one on Main Street and one on Westview which would be assessed. Nyberg answered by stated the property abutting the streets would be, however a parcel cannot be assessed twice for the same improvement. Basically if he was assessed by providing service to him via Westview when water mains were ran down Main Street he could not be assessed again. Connie Wyn, 1862 Main Street, questioned if there was any additional costs if they chose not to hook up for 7 years. Nyberg stated that it was still up for debate and should know at the assessment hearing. Bill Bisek, Kelly's Korner, questioned the road closure and traffic. Nyberg stated that the contract states the road can be closed for only 3 days and they will work with the businesses on which days are better. And the open cut across Main to Progress would be a one day closure. Wilharber again expressed the benefit of having a fire hydrant within 1000 feet of the home or business. The council discussed the watermain routes and providing water to the two properties at the end ofWestview. Without providing them with water now would this isolate them later. Mr. Person stated he did not have a problem with the $3200 assessment but is concerned about $1300 fee just to hook up. He also feels it should be a city wide project. Pam Wyne, 1737 Main Street, questioned the cost of the reconstruction of the roads. Nyberg answered that it would bring them up to a 9 ton road to handle the buses and the costs are to be split among the school and the city. MOTION by Buckbee, second by Brenner to close the public hearing at 8:25 p.m. Motion carried unanimously. Regular meeting called to order at 8:25 p.rn. APPROVAL OF MINUTES MOTION by Brenner, second by Buckbee to approve the meeting minutes of March 27, 1996, with spelling corrections. Motion carried, Powers-Rasmussen abstained. SET AGENDA CC4-10MM.WPS 3 City Council Minutes of April 10, 1996 Add under Old Business: ERR Add under New Business: Insurance, Clearwater Meadows and Summer Jam. MOTION by Buckbee, second by Helmbrecht to set the agenda for the April 10, 1996 meeting with the about noted additions. Motion carried unanimously. COMMITTEE REPORTS Wilharber reported the Dave VanBurkleo, Police chief would be present at the next city council meeting to review his annual report. Wilharber also reminded the council about the Joint Meeting on May 1 st to discuss the Comprehensive Plan. PETITIONS AND COMPLAINTS Wilharber relayed one complaint on the water quality of Clearwater Creek. The creek appeared to have white clouds and a film on it, the PCA was called out to get samples to test the pH. Resident awareness is very important. Wilharber also added that the council will receive a report on the situation from the city clerk and I or the PCA. APPEARANCES Gary Barott, Lot Split Mr. Barott appeared before the council with a request to split a parcel consisting of 2 homes and 1 apartment complex. His intentions would be to sell 7121 Main Street right away. Most likely in the future also selling 7111 Main Street. The proposed lot split line puts 7121 under five feet from the property line, therefore . . . requmng a vanance. MOTION by Buckbee, second by Powers-Rasmussen to direct Mr. Barott to the Planning and Zoning Commission to apply for a variance for 7121 Main Street. Due to the non- conformance of record a variance is justified. Application and utility and drainage easements for lot split request is to be reviewed by MSA at no charge. Motion carried unanimously. OLD BUSINESS Elementary School Water Project ~ Nyberg stated that they met with the school, they have agreed not to do the alternate to the north. The school is planning to payoff the assessment by July 15, 1996 and the amount of$101,018 by July 15, 1997. CC4-1OMM.WPS 4 City Council Minutes of April 10, 1996 The council discussed the Barron property and Helmbrecht suggested not including 7121 Centerville Road in the assessments. Nyberg suggested getting an appraisal or an assessor to look at the commercial lots to justify the proposed assessment. MOTION by Brenner, second by Helmbrecht to drop the alternate to the north. Motion carried unanimously. Buckbee would like the number of apartments be verified. If someone contests the assessment the city would have to meet with the school to discuss the dollars again. Assessments have to be set for the individual assessment notices. The council discussed the contestment procedure in conjunction with the notices. Powers-Rasmussen commented on the size of the commercial properties and should the city assess the larger lot that is twice the size more. Buckbee stated that the assessment looks OK, to assess $3200 or less. Brenner agreed but would like to decide what to do if people contest. ~ Helmbrecht stated that she doesn't think the assessment is unreasonable but would like to see them more like $2500 just like Clearwater Meadows. And perhaps have it be more of a city wide project. Nyberg commented that Clearwater Meadows is low because the developer is paying for the truckline and maybe the city should consider charging Clearwater Meadows $3200 to be fair. School has agreed to pay 80% of the reconstruction cost of West view. The cost to extend water down to the two residents at the end of Westview is high. Only one of the two residents is interested in receiving city water. MOTION by Brenner, second by Buckbee to eliminate the watermain and street patch work of West view, west ofCenterville Road at the cost of $22,761.50. Motion carried, Helmbrecht abstained. Nyberg stated that residents in the downtown area would be service through the back roads to avoid the restrictions the county has for Main Street. It would be very difficult to run water the rest of the way down Main Street. ~ MOTION by Brenner, second by Powers-Rasmussen to set assessment roll as discussed residential lots at $3200 (eliminate 1687 Westview Street and 1721 Centerville Road from the roll), contingent upon the verification of the number of apartments, increase CC4-10MM.WPS 5 City Council Minutes of April 10, 1996 commercial lots to $20,000, and set the assessment hearing for May 8, 1996 at 6:30 p.m. Motion carried, Helmbrecht abstained. MOTION by Buckbee, second by Brenner to adopt Resolution 96-14, a resolution declaring cost to be assessed and ordering preparation of proposed assessment. Motion carried unanimously. MOTION by Buckbee, second by Brenner to adopt Resolution 96-15, a resolution for hearing on proposed assessment on May 8, 1996 at 6:30 p.m. Motion carried unanimously. Waterworks Petition / Letters Wilharber reported that 109 letters were sent out, 5 for and 13 against. The city also received a signed survey/petition consisting of37 names. Therefore it would appear that the majority is not in favor. Dennis Winquist, 1551 Peltier Lake Drive, expressed a concern for the access noise from Waterworks and would like to see a noise barrier (foyer) put on. Paul Palzer stated that the building is already over the required square foot requirements to sprinkle the building therefore any remodeling or additions would require a sprinkler system. Powers-Rasmussen questioned whether they could build in - taking 10 feet into the building as a foyer. Rich Defoe asked if it would be possible to escrow for a sprinkler system awaiting city water to allow them to go ahead with the construction. Buckbee commented that is the fire requirement therefore should speak to the chief Buckbee stated that the letters received not only address the water expansion but also the noise, litter, and no more expansion. Ken Sorenson stated that other than a foyer they would screen in the deck area to allow additional food expansion. He also added that they have been working on noise control. Nyberg stated that the Fire Marshal is allowing the school to have 5 years to sprinkle the entire school. Basically saying the Fire Marshal has a lot of control over these issues. Power-Rasmussen mentioned three issues: 1. The road -- residents don't want the road tore up again. 2. Assessments -- they have had several assessments in the past. 3. Clean- up after events, foul language, noise, parking in yards, etc. ~ Rich Defoe would be willing to work with residents and the city regarding these issues. CC4-10MM.WPS 6 City Council Minutes of April 10, 1996 Buckbee volunteered to meet with Waterworks and the Fire Chief regarding their situation. Dale Larson, 1580 Peltier Lake Drive, told the owners of Waterworks that the trash left in the yards is picked up before they have people out to clean. He also stated the noise is still out of control. Mr. Larson stated that they are costing the city more money in police. Mr. Larson questioned residents - why should they let 18 people that responded to the city's letter dictate how to spend all the residents on Peltier Lake Drive. Helmbrecht stated that it would have been irresponsible not to send letter to the residents and ask them for their interest. She added that the city is not "shoving" it down their throats. Mr. Larson persisted that the council can and have in the past "shoved" improvements and assessments down their throats. He questioned the amount of response and why it wasn't more. Wilharber explained that the city is doing their best to involve and inform the residents of what is taking place. They have to get involved too. MOTION by Buckbee, second by Helmbrecht not to extend the watermain to Waterworks due to lack of interest. Motion carried unanimously. MOTION by Buckbee, second by Brenner to have staff arrange a meeting between Buckbee, Waterworks and the Fire Chief to discuss their options. Motion carried unanimously. Animal/Liquor Ordinance MOTION by Wilharber, second by Powers-Rasmussen to table the Animal and Liquor Ordinances. Motion carried unanimously. Storm Sewer Hook Up Request Leo and Margaret Hensel, 7136 Main Street, requested permission to hook up to the storm sewer at 1744 Heritage Street. This home, previously owned by Margaret's mother and sister, has persistent water problems in the basement and flooding of the back yard. Mrs. Hensel stated that there is a storm sewer they can hook up to in the northwest corner of their property. They plan to put in a new drain tile system along with connecting to the storm sewer. Paul Palzer stating that it may be setting a precedence, especially for resident on Dupre. Helmbrecht stated that it may not be a bad solution for those residents. ~ Buckbee stated that she did not have a problem as long as a similar agreement as done in the past is signed. CC4-10MM.WPS 7 City Council Minutes of AprillO, 1996 MOTION by Helmbrecht, second by Brenner to approve the Hensel's request and that an agreement is made between them and the city for the home at 1744 Heritage Street. Motion carried unanimously. Clearwater Meadows Nyberg stated that there are two lots with double frontages, which is in violation of Ordinance 8. The Developer is proposing a 5 foot berm along the properties next to Brian Drive. Buckbee stated that the plat was changed to accommodate the Johnson's, a current resident at the end of Brian Drive. Any stipulations can be put into the developer's agreement, like the landscaping and berm. Buckbee would like the developer to try to make the lots the correct depth of 20 feet. MOTION by Buckbee, second by Helmbrecht to adopt resolution 96-16, a resolution receiving plans and specifications and ordering advertisement for bids. Motion carried unanimously. ~ MOTION by Buckbee, second by Helmbrecht to grant a variance to ordinance 8, 25.04, double frontage lots for Clearwater Meadows, lots 27 & 28, block 2. With the developer try to make the lot depth requirements of 20 feet. Motion carried unanimously. Comprehensive Water Plan Nyberg requested the council's input for future expansion through-out Centerville for the Comp Water Plan. The northern portion of Centerville was suggested to be executive (R5). The portion along the lake and Main Street (Hensel and LeRoux) suggested to be multi family. R & R Leasing Floodplain Request Mr. Rehbein is requesting that the floodplain reduction be extended through his property in Lino Lakes. Because each city does their own but can be easily updated through Centerville's plan. Lino Lakes would have to revise their maps but can easily do it using the work already done by Centerville. Brenner questioned how much of the floodplain information is public and can Lino Lakes request it to update their maps to? After all the money and work Centerville put into FEMA revisions can the city be restrictive on who can receive the information, Brenner added. ~ Buckbee suggested charging them for the reports at the cost that they would have to bare to prepare them. CC4-I0MM.WPS 8 City Council Minutes of April 10, 1996 MOTION by Helmbrecht, second by Brenner to sent a letter to Mr. Rehbein stating once Centerville has approval from FEMA for the application already in, his request would then be considered. Motion carried unanimously. Summer Jam - Waterworks Ken Sorenson reported that they are planning the Summer Jam event for Sunday, June 30, 1996. This benefit is for the Children's Hospital and is also sponsored by KDWB. Mr. Sorenson requested that a committee be set up to help plan the event better. (Parking, security, noise, etc.) Buckbee volunteered to work with Waterworks and the Chiefs on these issues. ERR - Point Range MOTION by Helmbrecht, second by Brenner to have the point range determination for the new full time public works position at 183-199. The new employee was hired at $10.80 which is 180 points and once his probation is over to increase to 183. Motion carried unanimously. ~ Lawn Care Service The contract has been provided by the same lawn care service as last year. Paul Palzer stated that there are some problems with the current equipment and although the standards are not being enforced at this time, Palzer requested that the council consider the contract agam. MOTION by Helmbrecht, second by Brenner to approve the contract with Valley Creek Lawn & Landscape, Inc. with the weekly rate of$206.25 for all 3 parks (LaMotte, Fox Run, S. Robin Lane, W. Robin Lane, and Fire Department/City Hall Lawn). Effective dates of the contract to be May 13 through September 15. Motion carried unanimously. T AXSYS System Trudi Breuninger explained the benefits that this system could offer if stalled. Besides being a quick reference for phone calls on PID and legals, it would also assist in public hearing notices. The county has set up a fee structure for printing of the screens. The cost would be $50.00 a month for a dedicated phone line for the computer line. Wilharber commented that Todd Smith also agreed that it would be beneficial. ~ MOTION by Buckbee, second by Helmbrecht to approve the T AXSYS System from the Anoka County and the dedicated phone line. Motion carried unanimously. CC4-IOMM.WPS 9 City Council Minutes of April 10, 1996 lit Insurance Medical Life Insurance of $2.50 and Dental Insurance rates are being questioned. Helmbrecht expressed the options and questions that need to be answered. After some discussion the council asked that Danell gather more information and get back to the city council. CONSENT AGENDA MOTION by Buckbee, second by Brenner to approve the consent agenda item: Building Code Seminar. Motion carried unanimously. PAYMENT OF CLAIMS Centennial Fire District MOTION by Buckbee, second by Brenner to approve the Centennial Fire District expenditures dated April 4, 1996. Motion carried unanimously. City of Centerville MOTION by Buckbee, second by Brenner to approve the City of Centerville receipts and disbursements dated March 28-3 1, 1996. Motion carried unanimously. MOTION by Buckbee, second by Helmbrecht to approve the City of Centerville receipts and disbursements dated April 1-10, 1996. Motion carried unanimously. W orksession scheduled for April 17, 1996 at 6: 00 p. m. ADJOURN MOTION by Brenner, second by Helmbrecht to adjourn the regular city council meeting at 10:45 p.m. Motion carried unanimously. Respectfully submitted, , \..lp{<'i cu.;3 ~.t{" H. "";1 '- Trudi Breuninger City Clerk Approved by City Council May 8, 1996. ~ CC4-10MM.WPS 10 - CITY OF CENTERVILLE CITY COUNCIL APRIL 3, 1996 Pursuant to due call and notice thereof, the City Council of the City of Centerville held a workshop on April 3, 1996 at the City Hall. Mayor Wilharber called the workshop to order at 5: 15 p.m. PRESENT: Wilharber Helmbrecht Brenner Buckbee ALSO PRESENT: Carolyn Drude Dave Nyberg Andy Brotzler Paul Palzer ABSENT: Powers-Rasmussen Brimeyer The council discussed the interview process to take place April 19th and 20th. School Water Extension Project Dave Nyberg introduced Andy Brotzler, MSA, who will be assisting Nyberg with this project and reported that out of 10 plan holders 5 bids came in with Ro-So being low bidder. Nyberg explained the alternates. Alternate l' is the northern loop off of Grange View. Alternate 2 is the reconstruction of West view. Alternate 3 is down Main Street from Peterson Trail to Mill Road. The council discussed the cost of the assessments that range from $3942 to $4787. Helmbrecht doesn't like the idea of assessing residents for the reconstruction of Westview and thinks that TIF money should and could pay for some of the project. Buckbee stated that the residents on Mill Road only pay $2500 and would not be fair to assess the Main Street residents more for the same work - even at today's dollars $3900 is to much. Paul Palzer questioned the charge to the tree farm. The fire and service flow for the project and the over sizing to accommodate such a project. The city can pay for the oversizing and charge it back to them in a development agreement. Nyberg stated the residents aren't interested in giving an easement for the northern loop. Even at the county rates of .30 square foot doesn't make it worth losing trees, was a I concern of one of the residents. Although the city can still obtain an easement through CC4-3WK.WPS 1 City Council Workshop Minutes of April 3, 1996 - condemnation. Nyberg added that Tom Dupre is preparing oflist of item he would like taken care of in exchange for an easement. Buckbee stated the residents on Mill Road have not received an increase since 1988 and the city council an increase the hook-up fee at any time. Before leaving Buckbee stated her opinion: Not to do the alternate to the north, go from Peterson to Mill. Assign a fair cost assessment for the development of the tree farm. Increase assessments to the commercial lots to a reasonable level. Over sizing and a portion of the reconstruction costs to be paid by the city. Westview to be installed with water with the costs being shared by the school and city. Would estimate a legitimate assessment to be $3000 - 3500. Buckbee also added that she would like to see the charges for Mill Road residents increased. Donald Opp has not contacted the city regarding this project and the council would like to hear his input for the project. The bid for the project needs to be awarded within 60 days of April 3, 1996. Because the public hearing notices did not include an estimated dollar amount the hearings need to be re-done and can be done at the time of an assessment hearing. As long as the hearing is done prior to the sale of the bonds. Potential to bond the school project and Clearwater Meadows together. At the April 10th City Council meeting the council will call for an assessment hearing for May 8th; that same night they can then award the bid. Ms. Drude has talked with Danell Westbrock regarding the cash flow to fund the project prior to bonding. Clearwater Meadow's bid opening is May 22nd. Ms. Drude stated that the bonds could be sold in July. Ms. Drude stated that an additional $15-17,000 should be added to the project for administrative and interest fees. Wilharber agreed with Buckbee on an assessment to residents of $3000-3500. Brenner stated around $3000. Helmbrecht would like them to be at $2500. General consensus items: the watermain under Westview to be paid by the city and the school and not to combine any costs to the residents. City to pay 20% of the reconstruction costs for Main Street. The council will need to allocate or earmark TIF money to a specific account by resolution. There was some discussion on interconnect of water with Lino Lakes. Possibility of joint ownership, running water up 21st Street which is a corporate boundary. It CC4-3WK.WPS 2 City Council Workshop Minutes of April 3, 1996 ~ Trudi asked Nyberg to comment on Rehbein's request to incorporate his property on the east side of 21st (in Lino Lakes) with the flood plain reduction project. Nyberg stated that it is possible to do and shouldn't hold up the city's process currently. Powers-Rasmussen showed up to provide an update on Park and Recreation's meeting, consisting of LaMotte Park Property, Eagle Pass park property, Arbor Day, City Celebration and Garage Sale Days. MOTION by Wilharber, second by Helmbrecht to adjourn the city council workshop at 8:40 p.m. Motion carried unanimously. Respectfully submitted, /i /~ \...V~~{ {x,c' U t-t.{.l/}1J/~( :5 "U Trudi Breuninger City Clerk It CC4-3WK.WPS 3 CITY OF CENTERVILLE CITY COUNCIL a MARCH 27, 1996 Pursuant to due call and notice thereof, the City Council of the City of Centerville held a public hearing and their regular meeting on March 27, 1996 at the City Hall. Mayor Wilharber called the public hearing to order at 7:00 p.m. PRESENT: Wilharber Helmbrecht Buckbee Brenner ABSENT: Powers-Rasmussen CLEARWATER MEADOWS UTILITY IMPROVEMENT PUBLIC HEARING Dave Nyberg stated the purpose of the public hearing is to provide city water to the current residents on Brian Drive South. Noted that 7095 and 7087 have already been provided with water stubs and 7081 is already hooked up. Nyberg stated that the estimated cost would be split equally to the residents with a proposed estimated assessment of$2,445.30. Nyberg restated that the residents would not have to pay the assessment until they went to actually hook up to city water. He also added that there would be other costs associated with hooking up to city water - WAC, capping well, hook-up charge, and the cost of the work to be performed. Nyberg reviewed the project schedule with the construction to be completed by September 3, 1996. There was a question as to where the shut offvalues would be located for those homes if the stubs are going to be in the back yard. Nyberg stated that it would be up to public works but that they can be put in the back by the stubs or at the curb. Consensus of the council to have them at the curb to aleive any future property access concerns. MOTION by Helmbrecht, second by Brenner to adjourn the public hearing for utility improvements for the Clearwater Meadows Development at 7: 11 p.m. Motion carried unanimously. REGULAR MEETING Mayor Wilharber called the regular city council meeting to order at 7: 12 p.m. APPROVAL OF MINUTES March 6, 1996 Workshop t MOTION by Helmbrecht, second by Brenner to approve the meeting minutes of the March 6, 1996 council workshop. Motion carried, Buckbee abstained. CC3-27MM.WPS 1 March 13, 1996 Regular Meeting - MOTION by Helmbrecht, second by Brenner to approve the meeting minutes of the March 13, 1996 council meeting with corrections made to page 3 and 4. Motion carried, Wilharber abstained. SET AGENDA Committee Reports add: EDC and Planning and Zoning. Old Business add: LaMotte Park, Surface Water Management Plan, As Built Grading and the Sheehy Lot Split. New Business add: Recycling Issues and ERB MOTION by Brenner, second by Buckbee to set the agenda for March 27, 1996 with the above additions. Motion carried unanimously. COMMITTEE REPORTS EDC Brenner reported that EDC will be holding the annual Business Appreciation Dinner on May 21, 1996 from 5:00-6:30 p.rn. to be held at Kelly's Komer. Dean Johnson will be a speaker at the dinner. , Brenner also reported that there were two interested people in EDC and although Mari Nelson was not chosen to be on the committee her qualifications and interest are high to serve on a city committee. Brenner received suggestions from the council to propose the North Metro Representative and a Representative for the ADA to her. Planning and Zoning Helmbrecht stated that P&Z recommended approval of the preliminary plat for the Clearwater Meadows project. She also noted that he has raised the roads and the house pads from the previous drawings. PETITIONS AND COMPLAINTS Centerville Elementary Petition for Westview Street Improvement MOTION by Buckbee, second by Brenner to acknowledge receipt of the petition for street improvement of West view Street from the Elementary School. Motion carried unanimously. Complaints - Wilharber stated that he had received some complaints regarding the snow plowing. The policy is to wait to plow until the snow has stopped. He had spoke with the Public Works CC3-27MM.WPS 2 department and they had planned on being out by 5:00 a.m. Wilharber stressed that the emergency routes are first and then the main arteries and finally the cul-de-sac. ~ OLD BUSINESS Buckbee questioned the changes made from the preliminary plat to the final. Nyberg responded that the costs of the cul-de-sacs had changed because the plat was changed. He also noted that there was some question as to the floodway. According to the grading plan the developer is planning to fill in a portion of the floodway. Nyberg stated that it would not be appropriate to approve it unless he can prove that it wouldn't affect the flood level. Nyberg stated that there is nothing in the preliminary plat that can't be dealt with at or before approval of the final plat. All the lots meet with the ordinance with the exception of the length of the cul-de-sacs, which is left for interpretation in the ordinance. Discussion took place regarding Anoka County's request for a 120 foot right-of-way for reconstruction purposes. Therefore the plan should be revised to show 20 feet, to provide 10 feet right-of-way for the city. MOTION by Helmbrecht, second by Brenner to approve the preliminary plat with the contingency that the issues described in MSA's letter dated March 21, 1996 are addressed. Motion carried unanimously. , MOTION by Brenner, second by Helmbrecht to adopt Resolution 96-13, a resolution receiving the feasibility study and ordering plans and specifications for the utility improvements. Motion carried unanimously. MOTION by Brenner, second by Buckbee to note receipt of the final feasibility study for the Clearwater Meadows development. Motion carried unanimously. Elementary School Water Update - Easements Nyberg stated that he had met with the county on March 26th regarding the project that the alignment of the watermains. The alignments would have to be changed to meet their concerns. Nyberg stated that due to these changes that have provided an extra two days to receive bids. Bids are now due by the morning of April 3rd. There will be a council workshop held the same evening to discuss the bids and alternates. To accommodate the requests of the county and to obtain the needed permit from the county, the watermain will be moved closer to the homes (still within the right-of-way). This will mean that trees will have to come down and that they may be more disruption to the residents. t Temporary construction easements and mail service will be made. CC3-27MM.WPS 3 ~ Nyberg stated that he had met with the residents on Grange View to discuss easements. They had a couple of concerns: 1. that the drainage and utility easement would turn into a trail -- Nyberg informed them that it wouldn't and couldn't without obtaining a trail easement. 2. That the easement would put limitations on their property, placement of trees, sheds and fences. Buckbee stated that they currently have a 10 foot easement and that it is always encouraged to residents to not place anything within the easement. The trees that one resident is concerned about losing is on the Dupre property. Mr. Dupre does not have a problem with the easements and would consider having tree stumps removed in trade. Helmbrecht stated she would prefer not to do the loop to the north at this time. Does not believe it to be necessary with the schools average usage all year. Nyberg stated that they should disconnect the automatic flushers when the school is not is use to reduce their water bill. Helmbrecht stated that another option would be to flush the hydrants to avoid stagnant water. Nyberg responded that ifthe northern loop was not done another hydrant would be necessary on the north side of the school. Nyberg requested that the council authorize him to begin the negotiation process and papeIWork for acquiring the easements. Easements that would for sure be necessary are the temporary construction easements on Main Street, the school's easement, and the Dupre easement off of Main Street. The ones in question are the northern Dupre property easement and the Grange View residents easements. - Buckbee recommended a meeting between the Fire Chief, the school, residents that the city would have to obtain easements. She also suggested that MSA start the process for all the easements so that they are prepared for whatever routes are chosen. MOTION by Buckbee, second by Brenner to have the city engineer and the engineer liaisons to set up a meeting to discuss temporary easements with the residents on Main Street and those from Grange View. Motion carried, Helmbrecht - NAY. Surface Water Management Plan Nyberg stated that he met with the drainage committee regarding the storm water utility fee, the current status of the fund, and a proposal for a new format to raise the funds. Discussion for a per square foot charge to new developments for storm sewer costs. The way it would work is when a development comes in, the developer is charged . 10 per foot for each buildable lot for storm sewer fee. As part of the development the city pays the cost for the storm sewers and ponds. If the rate is set correctly, the revenue would be more than the costs. Putting the plan together would cost approximately $1,000. It is part of the Surface Water Management Plan. This plan is to be incorporated into Ordinance 8, Buckbee stated she would be working on this. ~ As Built Grading Plan CC3-27MM.WPS 4 Interest in from last fall to adopt a new policy as to the grading plans. Some of the new developments are in the flood plain and need to be closely reviewed. Several check points would be made by Public Works to assure the flood level is being maintained. Helmbrecht stated that tolerance levels would be set and measured prior to the walls being built. This would also be included in ordinance 8. Nyberg will discuss with Goertz the storm water fees which should be included in the development agreement. City Sign Brenner stated the EDC have been working on this and discussing to reduce the logo allowing more room for lines. Funds committed so far: EDC $500, P&Z $500, Lions $500, Saddle Club $100. And EDC are continuing to raise additional funds. Community Center t Helmbrecht stated the Gloria Brownlee contacted her regarding where Centerville stands on the project. They are still actively pursuing this idea and have raised approximately $18,000. Helmbrecht feels it is a good project and if they find a piece ofland or site then come to the council. MOTION by Helmbrecht, second by Brenner to direct staff to send a letter to them stating that once they have more tangible plans that the city would be willing to review and comment on the plans and commend them for their efforts. Motion carried unanimously. ERR Buckbee stated that the council has been provided with job descriptions for the public works superintendent position. Basically, Buckbee and Palzer combined the job description from Orville Hughes superintendent position and the full-time public works description created last fall. MOTION by Brenner, second by Helmbrecht to approve the job description for the Public Works Superintendent with the correction under Supervises. Motion carried unanimously. Point determination will be set for the next council meeting. LaMotte Park ~ Wilharber stated that a council decision would be needed due to the issue that have come about since the survey. CC3-27MM.WPS 5 Kevin Fogerty stated that the P&R committee is concerned about setting a precedent for the other lot that isn't as deep as the middle ones, but are willing to work the resident at 6925 Centerville Road. Helmbrecht agreed with the recommendation to have the survey done showing two parcels of property: one of the future park property and second showing the 40.2 feet to extend the Woiaks property. The situation regarding the fence line, the property line would be adjusted to the fence at no cost to the resident. Therefore the city would be purchasing less from the LaMottes. MOTION by Helmbrecht, second by Buckbee to have Tom Wilharber work with the LaMottes and staff to work on the details for the surveys. W oiaks to purchase the property from the LaMottes. And adjust the property line at 6953 Centerville Road to the fence line. Motion carried unanimously. Sheehy Lot Split Buckbee stated she received a call from the city attorney regarding the denial of the Sheehy lot split. Buckbee relayed that she understood it to be tabled and not denied until a development plan was approved by the council. The larger parcel may be buildable but would need to be altered to allow for mitigation. MOTION by Buckbee, second by Helmbrecht to direct staff to send a letter to Cy Sheehy stating that the lot split was not denied but tabled until the issues ofMSA's letter dated February 7, 1996 and the permit application is approved by the RCWD, at that time it will be put back on a council agenda. Motion carried unanimously. NEW BUSINESS Corner Express Traffic Helmbrecht stated that this was discussed at the P&Z meeting and she does agree that it should be enforced. She would like a letter to be sent to the owner stating to put up signs again and also a letter to the Police Chief to enforce this. MOTION by Wilharber, second by Brenner to send a letter to Kenco requesting that he install "Entrance Only" and "No Exit" signs on the access to Main Street and remind him that the Special Use Permits are reviewed annually. Motion carried unanimously. MOTION by Helmbrecht, second by Brenner to send a letter to the Police Chief requesting him to enforce it and a letter to John Magill, Comer Express to make him aware of it. Motion carried unanimously. Newsletter a The council provided additions, deletions and suggestions for the newsletter. CC3-27MM.WPS 6 MOTION by Wilharber, second by Brenner to approve the newsletter based on the staffs efficiency to amend the newsletter based upon the discussion taken place. The newsletter should be sent out within the first two weeks of April. Motion carried unanimously. Munici-pals Banquet MOTION by Wilharber, second by Brenner to approve Trudi Breuninger to attend the Munici-pals Banquet on April 18, 1996. Motion carried unanimously. Phone/Computer/Fax Helmbrecht and Buckbee agreed that the computer should wait until an Administrator is on board to pick out hislher own computer. Buckbee felt the phone is a necessity and could be order but questioned the plain paper fax and would like to see supporting documentation to justify the expense. Wilharber feels that the phone and fax should be purchased now. MOTION by Wilharber, second by Buckbee to allow staff to purchase a phone and approve any installation fees that may be needed. Motion carried unanimously. Recycling Issues Wilharber commented on the letters received from Randy Hagerty regarding the budget and the Garage Sale Days. Train rides are being paid by Corner Express. Brenner volunteered to help on May 18th for the Open House. No Councilmember had questions regarding the recycling budget. ERR MOTION by Helmbrecht, second by Buckbee to hold a closed meeting at the end of the regular meeting of March 27, 1996, in the conference room at the city hall. The purpose is to discuss labor negotiations. The meeting will be taped on audio and the tape will be made public when a contract is signed but not before that time. Motion carried unanimously. MOTION by Helmbrecht, second by Brenner to hold a second closed meeting following the above mentioned closed meeting. The purpose of the meeting will be to evaluate the performance expectations of the new public works employee. Motion carried unanimously. CONSENT AGENDA ~ CC3-27MM.WPS 7 MOTION by Brenner, second by Helmbrecht to approve the consent agenda -- approving the recommendation of Mary Capra as a committee member for EDe. Motion carried unanimously. - PAYMENT OF CLAIMS Centennial Fire District MOTION by Buckbee, second by Brenner to approve the Centennial Fire District expenditures dated March 25, 1996. Motion carried unanimously. City of Centerville MOTION by Brenner, second by Buckbee to approve the receipts and disbursements for the City ofCenterville dated February 29, 1996. Motion carried unanimously. MOTION by Helmbrecht, second by Brenner to approve the receipts and disbursements for the City ofCenterville dated March 14-27, 1996. Motion carried unanimously. ADJOURN MOTION by Helmbrecht, second by Brenner to adjourn the regular city council meeting at 9: 18 p.m. Motion carried unanimously. t Respectfully submitted, ~i,Ud~&I{FJ{FI(iI-C Trudi Breuninger City Clerk ocpf/U.Y...J: oL 4//0/0,(1 - CC3-27MM.WPS 8 t CITY OF CENTERVILLE CITY COUNCIL MARCH 13, 1996 Pursuant to due call and notice thereof, the City Council of the City of Centerville held their regular meeting on March 13, 1996 at the City Hall. Acting Mayor Helmbrecht called the meeting to order at 7: 00 p. m. PRESENT: Brenner Powers-Rasmussen Buckbee Helmbrecht ABSENT: Wilharber APPROVAL OF MINUTES February 14, 1996 Page 11: MOTION by Brenner, second by Buckbee to approve the two interested P&Z members to attend the Land Use Planning Workshop. MOTION by Powers-Rasmussen, second by Brenner to approve the meeting minutes of February 14, 1996 with the above correction. Motion carried unanimously. February 21, 1996 MOTION by Brenner, second by Buckbee to approve the meeting minutes of February 21, 1996. Motion carried, Powers-Rasmussen abstained. February 28, 1996 Page 4, 5th paragraph: ... future development consideration needs to be taken to pay the retention pond in the southern corner of Centerville. Page 5, 2nd paragraph: .... the school who would be ecstatic to have equipment that they would have access to. Page 7, 2nd paragraph: MOTION by Brenner, second by Buckbee to approve the purchase ofa Nokia N201 cellular phone at government pricing of $4.95 month/paying for air time; for the Public Works as proposed by Paul Patzer. Motion carried unanimously. MOTION by Brenner, second by Helmbrecht to approve the meeting minutes of February 28, 1996 with the above noted corrections. Motion carried unanimously. I CC3-13MM.WPS 1 City Council Meeting Minutes of March 13, 1996 March 6, 1996 t MOTION by Brenner, second by Helmbrecht to table the meeting minutes of March 6, 1996 until such time that the quorum can vote. Motion carried unanimously. CLOSED SESSION Acting Mayor Helmbrecht closed the regular meeting to discuss a personnel issue at 7: 06 p.m. MOTION by Buckbee, second by Helmbrecht to adjourn the closed meeting at 7: 13 p.m. Motion carried unanimously. REGULAR MEETING OPENED Councilmember Helmbrecht stated that the council has made a determination that John Brushun has not met the performance standards for the position during his training period therefore she motioned... MOTION by Helmbrecht, second by Buckbee to approve the determination made by Paul Palzer, Public Works Director to terminate John Brushun's employment and release payroll payment through March 13, 1996. ~ Councilmember Brenner stated that the council did not discuss this action, they listened to the Director of Public Works and the issues at hand. Councilmember Powers-Rasmussen agreed. Motion carried unanimously. SET AGENDA Add ERB under New Business. MOTION by Brenner, second by Powers-Rasmussen to approve the agenda for March 13, 1996 with the one addition. Motion carried unanimously. OLD BUSINESS Comprehensive Water Plan Update Dave Nyberg provided the council with a map showing the future trunk watermain service in Centerville. Nyberg's letter dated March 13, 1996 addresses the current planning process including the Lino Lakes interconnect issue, extension ofwatermain to Waterworks, as well as the downtown area. ~ CC3-13MM.WPS 2 City Council Meeting Minutes of March 13, 1996 Lino Lakes Interconnect: A preliminary cost of$151,500 for a lO-inch truck line from the Industrial Park south to Cedar Street along 20th Avenue. This is a construction cost only and does not include any costs from Lino Lakes. Waterworks Extension: Nyberg provided a preliminary cost of $622,000 for a 12-inch trunk line from the downtown area to Waterworks along Main Street. The costs is high because Main Street would have to be reconstructed. Downtown Area: A preliminary cost estimate of $662,000 was determined for a 10-inch trunk line from Main Street to Heritage Street along Centerville Road, 8-inch watermain along Progress Road and Goiffon Road, and 6-inch watermain along the cross streets. This preliminary cost does not include reconstruction of roads only patch jobs. Center Oaks and Center Oaks II: A lO-inch trunk watermain from Heritage Street south along Centerville Road to Center Street and east along Center Street to 20th Avenue North would provide service to residents as well as loop the downtown area with the Lino Lakes interconnection. A cost estimate of $659,000 was determined for this area. Peltier Lake Drive Watermain Extension: A cost of $433,000 was estimated to provide water service to residents on Peltier Lake Drive -- from Mill Road to Main Street -- by a 10-in trunk line. ~ Centerville Road Watermain Extension: A 10-inch trunk line for the future Centerville Road corridor with an estimated cost of $226,000 for the watermain and street construction. Nyberg again reiterated that these are just preliminary estimates therefore it does not include hydrants, stubs, etc. Surface Water Management Plan Update Nyberg stated that according to state statute the city is required to update their water management within two years from the time Rice Creek Watershed District's plan was approved. RCWD has an approved plan dated August, 1994, therefore the city needs to submit a plan before August of this year. Nyberg stated that Centerville's current plan is dated 1990. The funding mechanism will be covered in the plan and should take approximately 2 months to do. Buckbee stated that the storm water fund is in a deficit already so it is unsure where the funds would come from to pay for the plan. Nyberg suggested that the drainage committee meet with him prior to the next council meeting at 6:00 p.m. to discuss the figures. The meeting will put a better handle on how to fund the plan and also give project revenues. ~ CC3-13MM.WPS 3 City Council Meeting Minutes of March 13, 1996 School Water Project Nyberg provided the city with a full set of plans and specifications. Nyberg stated that the school has a high interest in the reconstruction of West view to Centerville Road. Helmbrecht asked if Main Street would be closed and if so would it be possible to keep at least one lane open. She has a concern for the businesses and class action suites that may possibly be filed against the city. Nyberg responded that it may not be feasible to keep a lane open due to the urban design of the streets. They will provide a 24 hour notice. Paul Palzer suggested the contractor work through the night to complete the cross over of the creek to avoid street closure during the business day. Nyberg stated that this can be discussed with the contractor once bids have been awarded. Nyberg requested that the council hold a workshop on April3rd to discuss the bids for the project that would be received on the 1 st of April. Nyberg pointed out that a public hearing would need to be held if any of the alternate bids were approved by council. MOTION by Buckbee, second by Brenner to set and improvement public hearing on April 10, 1996 at 7:00 p.m. for the alternates of Peterson Trail to Mill Road and for Westview Street, notices to be sent out to all affected residents for the entire project. Motion carried unanimously. ~ MOTION by Helmbrecht, second by Brenner to set a council workshop for April 3, 1996 at 5:00 p.m. to review plans and bids for the Elementary School Water project and any other city business. Motion carried unanimously. NEW BUSINESS ERR Helmbrecht stated that council approval is necessary to offer the full time public works position to the next person from those previously interviewed. ERB is recommending bringing this person on as a lead person at $10.80 per hour. Therefore when Paul Palzer is not available there is someone in charge of the public works and water system. All public works job descriptions and point ranges are being reviewed. Powers-Rasmussen stated that she would have a problem with approving a job without a job description and point range already in place. Helmbrecht responded that the attorney was asked if this would be appropriate and he recommended doing it this way. Buckbee pointed out that the job description would be approved and in place prior to the start date of the new employee. MOTION by Buckbee, second by Helmbrecht to approve offering Tim Danielson the ~ position of full time public works employee at $10.80 an hour with a revised job CC3-13MM.WPS 4 City Council Meeting Minutes of March 13, 1996 t description to be approved at the March 27th city council meeting, offer also contingent upon him passing the physical and drug test. Motion carried, Powers-Rasmussen abstained from voting. CONSENT AGENDA MOTION by Buckbee, second by Brenner to approve the consent agenda items consisting of: 1996 Building Code Seminar and the release of payment to Rehbein; with the exception of (3) Authorization of ditch maintenance work performed by RCWD and (4) cellular phone extended as an employee benefit. Motion carried unanimously. Authorization of ditch maintenance work performed by RCWD It was explained that Rice Creek requested that the city sign a notice stating that the city does not wish to perform the maintenance work. RCWD is proposing maintenance work on Clearwater Creek and Anoka County ditch #47 and pay for the work. MOTION by Buckbee, second by Powers-Rasmussen to approve the signing of notice that the City of CenterviIle does not want to perform ditch maintenance work described by RCWD and that the District may proceed with the work. Motion carried unanimously. Cellular phone extended as an employee benefit ~ Buckbee wanted to clarify that the cost of the phone is paid by the employee and that the city is only acting as a co-signer for the government pricing for the air time. MOTION by Buckbee, second by Brenner to extend the cellular phone government pricing to city employees. Motion carried unanimously. PAYMENT OF CLAIMS Centennial Fire District MOTION by Buckbee, second by Powers-Rasmussen to approve the Centennial Fire District expenditures dated March 7, 1996. Motion carried unanimously. City of Centerville MOTION by Brenner, second by Buckbee to approve the City ofCenterville's receipts and disbursements dated March 1-13, 1996. Motion carried unanimously. ADJOURN MOTION by Powers-Rasmussen, second by Brenner to adjourn the regular city council ~ meeting at 8:35 p.m. Motion carried unanimously. CC3-13MM.WPS 5 ~ " t - ~ City Council Meeting Minutes of March 13, 1996 Respectfully submitted, '-~c 6uu/>0VJ<-~ Trudi Breuninger City Clerk CC3-13MM.WPS 6 , . CITY OF CENTERVILLE CITY COUNCIL MARCH 6, 1996 Pursuant to due call and notice thereof, the City Council of the City of Centerville held a workshop on March 6, 1996 at the City Hall. Mayor Wilharber called the workshop to order at 5:00 p.m. PRESENT: Wilharber Helmbrecht Brenner Powers-Rasmussen ABSENT: Buckbee APPEARANCES Gambling Violations Greg HeIlings, City Attorney started by saying that the sting operation was done by the state. Kelly's Korner was charged with a felony but reduced to a misdemeanor because it was a non-intentional act. Trio Inn also had no prior convictions and was put on a diversion program through the county. A felony requires a mandatory license suspension and a misdemeanor is up for council consideration for suspension and fines. Police Chief, Dave VanBurkIeo stated that the police department was not involved. The sting came about by having the Anoka County drug task force being in the establishment and observing the violations. Mayor Wilharber suggested a letter be sent to the establishments saying that the city is aware of the violations. Wilharber feels that the underage drinking violation Waterworks had is more serious than these gambling violations and that a letter may be more appropriate. Councilmember Helmbrecht stated that both have come a long way in cleaning up the bars and personally doesn't want to take action. Police Chief agreed that a letter would be appropriate. General consensus that a letter will be sent to Kelly's Korner and Trio Inn written by Greg HeIlings. _ Both Greg HeIlings and Dave VanBurkIeo provided updates in their services. CC3-6WK.WPS 1 . . City Council Workshop of March 6, 1996 Garage Sale Days - Train Ride Randy Hagerty stated that the American Legion Organization has a train from the early 50's that has been modified to be on the road and is used for special events. The cost is $75.00 an hour and is donated to organization of their choice. The county won't fund this through the SCORE funds therefore Randy is asking that a donation bucket be put up at city hall for when people pick up their garage sale signs. He is also considering charging. 75 for a ride which would be approximately 10 minutes. However if not enough funds were raised the city would have to contribute the difference. Helmbrecht suggested that Randy ask the local businesses, the Fire Department and the Lions Club for donations. The Fire Chief is planning on having an open house for the fire station on that same Saturday. Wilharber mentioned that the city is already short from having to pay for previous expenditures that weren't covered by the SCORE funds. Wilharber questioned obligating money to an unsure item and also questioned where the liability lies. ~ Powers-Rasmussen stated she likes the idea of the train rides but is also leery about the city having to pay for it. Helmbrecht noted that garage sale days bring in a lot of business to the local establishments and that they may be willing to give donations. Helmbrecht also volunteered to help Randy call for donations. Powers-Rasmussen suggested putting Randy on an hourly pay versus paying him monthly. Wilharber agreed, as this is what the county also recommends. Staff is to research recycling salaries of the surrounding cities and Danell is to check into the insurance issue for city sponsored events. Randy noted that Earth Day is April 20th. Assessment Assistance The council discussed the request from Anoka County to assist senior citizens who are having difficulty with their assessment debts. Staff is to check into what the city can legally do without setting a precedent. Note: Councilmember Powers-Rasmussen absent from the remainder of the meeting. ~ Ordinances CC3-6WK.WPS 2 City Council Workshop of March 6, 1996 The council requests an updated attorney's opinion of the ordinances currently before the council. With only having 3 council members present it was decided to wait until more members were present to discuss further. Plain Paper Fax Because there has been some discussion as to getting a plain paper fax it was unsure as to how much was budgeted for it. Wilharber stated that if it has been budgeted it would be a good investment. Brenner agreed. Helmbrecht will look into it some more. Staff will obtain more quotes for similar machines. Cellular Phones Interest has been expressed to the council from the employees to have the benefit of the same programs for cellular phone service. This service is billed directly to the employee and the city acts as a co-signer only. General consensus to put on the city council agenda. Street Names - Clearwater Meadows Staff is to check with the Fire Chief and the county for any restrictions for names. General consensus of the council that theme names would also be acceptable. Tree Farm Development The council discussed the development of the tree farm. The city had a meeting with the planner, developer and their engineer regarding the plans and ideas they have for that 67 acres. Their concept is a single family homes in clusters facing open space. The homes would be off of private streets maintained by an association. Central Minnesota Development Company Central Minnesota Development Company is holding a community development advisory group meeting to promote better communication and exchange ideas with economic development practitioners in the area. ~ General consensus of the council to have a staff member attend. CC3-6WK. WPS 3 .. City Council Workshop of March 6, 1996 Rehbein payment General consensus of the council to put the release of payment to Rehbein on the consent agenda for March 13, 1996. Rice Creek Watershed District General consensus of the council to put authorization to sign a release allowing RCWD to perform the ditch maintenance work. Workshop closed at 7:00 p.rn. Respectfully submitted, ~l,ui'- Dl( U"'U"IU;/I,J Trudi Breuninger City Clerk ~ CC3-6WK.WPS 4 t CITY OF CENTERVILLE CITY COUNCIL FEBRUARY 28, 1996 Pursuant to due call and notice thereof, the City Council of the City of Centerville held their regular meeting on February 28, 1996 at the City Hall. Mayor Wilharber called the meeting to order at 7:00 p.m. PRESENT: Wilharber Buckbee Helmbrecht Powers-Rasmussen Brenner APPROVAL OF MINUTES MOTION by Wilharber, second by Buckbee to table the meeting minutes from February 14th and the 21 st, 1996 to review further. Motion carried unanimously. SET AGENDA Add Larry and Alice W oiak, 6925 Centerville Road under appearances. MOTION by Brenner, second by Buckbee to approve the agenda for February 28, 1996 with the one noted addition. Motion carried unanimously. COMMITTEE REPORTS None. PETITIONS AND COMPLAINTS None. APPEARANCES Colleen O'Neil, Centerville Playground Committee Ms. O'Neil stated that a playground committee had been formed because of the lack of playground equipment at the Elementary School. She stated that probably not only her kids come home from school covered in mud. t There are 905 children in attendance at the school. Currently the school has a small play area with limited play equipment for the Kindergartners and the first graders on the west side of the building. The remaining grades (second through sixth) use the north side of the CC2-28MM.WPS 1 City Council Minutes of February 28, 1996 building which offers no play equipment. Besides not having any play equipment there is considerable water drainage problems in both play areas. The committee has received a $5000 donation from the Parent Organization which is a start for a project that could run an estimated $15-20,000. Before they can begin on the project they do have a concern as to where the proposed water main will be run and the digging, filling, and grading may take place. They has received some indication from Mark Rehbein would assist in this process. John Stewart, City Engineer, suggested that the city waive the grading permit fee and also added that they may be far enough away from the creek but suggested that they call Kate Drewry at Rice Creek Watershed District to be safe. Mayor Wilharber stated the perhaps some of the CDBG funds being allocated to ADA could be used towards this project. Ms. O'Neil stated that they will be doing one fund- raiser and also sending out letters to businesses, organizations and parents requesting donations to help pay for the equipment and the labor. ~ Ms. O'Neil stated that there are 200-300 kids out on the grounds at one time, therefore they are quite excited about getting some play equipment. Their goal is to offer the children a safe, fun, equipped area in which to play and to keep them out of the mud. Larry and Alice Woiak, 6925 Centerville Road Mr. W oiak stated that they have recently purchased the home at 6925 Centerville Road and was in his back yard over the weekend and noticed the stakes from the survey that was done for the LaMotte property. His first response was that the stakes were put in the wrong spot but after checking into it, it turns out to be correct. There is one stake marking the back corner that sits approximately two feet off his deck. Mayor Wilharber stated that he had walked the property and explained how close the property line is to the deck. Wilharber had been to the property the day before to talk with the Woiaks. They Mayor explained that he felt the Woiaks were mislead when they were shown the property by the Realtor. The previous owners had been mowing the grass 75 feet back from the deck. Therefore the Woiaks are now requesting to purchase 75 feet from the city so that they will have a back yard to have gardens. Wilharber stated that P&R should take a look at it and return to city council with a recommendation. ~ MOTION by Powers-Rasmussen, second by Brenner to forward the Woiak's letter of request to the P&R committee for consideration. Motion carried unanimously. CC2-28MM.WPS 2 City Council Minutes of February 28, 1996 Mr. & Mrs. Woiak were requested to appear before the P&R committee on March 6, 1996 with a drawing of where their house sits on the lot. Mayor Wilharber stated another note to consider regarding the LaMotte property. The northern biggest lot (6953 Centerville Road) has a fence 8 feet into the city's property. Wilharber spoke to the LaMotte's regarding this and they are willing to let the 8 feet remain to that property owner and have the property resurveyed and updated legals done. OLD BUSINESS Clearwater Meadows MOTION by Helmbrecht, second by Buckbee to approve the rezoning for the Clearwater Meadows project from B-1 to R-2 and R-3 to R-2 as requested, contingent upon plat approval. Motion carried unanimously. MOTION by Helmbrecht, second by Buckbee to pass resolution 96-09, a resolution calling for a preliminary plat public hearing on improvement and an improvement hearing for utilities. Motion carried unanimously. Centerville Elementary School Water John Stewart presented the plans prepared as requested with the additional line from Peterson Trail to Mill Road. Stewart described the water lines and the alternates. Items still needed to complete the specifications are: approval from Anoka County, notification from the school's architect on the fire flow needs, and easement verifications. The purpose for running an alternate down Westview was at the schools request, Stewart said. The school had questioned the cost to reconstruct the road and it would seem reasonable to put water lines in at that time. Councilmember Helmbrecht questioned the bidding process and how the alternate routes would be handled. Stewart explained that the companies bidding will realize that the alternates mayor may not happen and that it would still be up to the council. Bob Elsenpeter, Reporter for the Quad Press, asked if the loop is still an option. Yes, Stewart replied. ~ Wilharber commented on the vacated portion of Westview and if the city can go into that portion of the road to run water down it. Stewart responded that the resolution stating the vacated process should be pulled to see what exactly was done, if the city retained easements or not. This was done in 1987 or 1988. CC2-28MM.WPS 3 City Council Minutes of February 28, 1996 MOTION by Buckbee, second by Brenner to approve Resolution 96-10, a resolution receiving plans and specifications and ordering advertisement for bids, and that the city attorney is to review the specification book and drawings. Nay - Powers-Rasmussen, motion carried. City "Plans" As per Dave Nyberg's letter dated February 16, 1996, MSA proposes to update the Centerville Municipal Water Supply Plan to include: The feasibility of an interconnecting water system between Lino Lakes and Centerville. Providing the entire downtown core area with a water system. Extending water supply lines to Waterworks, Peltier Lake Drive, and Center Oaks. Long term and short term water storage and capital financing needs. A water emergency and conservation plan - to meet MnDNR requirements. John Stewart stated that this is approximately a six week process for a couple of people. He also added that the first two item are important to be completed. These are also needed for Dean Johnson to complete the Comprehensive Plan. ~ Buckbee stated that even though the interconnection of water services with Lino Lakes will be covered that it can be postponed until next spring. Stewart agreed and stated that he would like to see more time spent nurturing this type of project and also the project to run water to the downtown core of Centerville. He advised the council not to rush into extending water down Main Street. Councilmember Helmbrecht questioned the stormwater fees. The fund is currently in the red and with the proposed future development consideration needs to be taken to pay the retention pond in the southern portion ofCenterville. Stewart stated that a Surface Water Plan was done in 1990 and would need to be updated and it would be appropriate at that time to increase the fees. MSA will prepare a letter addressing this plan with an estimated cost of future fees. The updating of the municipal water plan would include the emergency conservation plan for the MnDNR. MSA will break down the costs of the study so that they can be put towards project cost when they take place. MOTION by Buckbee, second by Helmbrecht to direct MSA to update the Centerville Municipal Water Supply Plan as outlined in Dave Nyberg's letter dated February 16, 1996, at a cost not-to-exceed $12,000. Motion carried unanimously. NEW BUSINESS ~ Waterworks Petition for Water CC2-28MM.WPS 4 City Council Minutes of February 28, 1996 Mayor Wilharber expressed some concern for running water lines through a lot of acreage that would not benefit a lot of people. John Stewart stated that a feasibility study has been done years ago and can be updated. Councilmember Helmbrecht stated that the city has some TIF monies available that needs to be used so that they are not lost and that one of the uses is water main extensions. John Stewart stated that 35% of the property owners affected need to petition in order for it not to be a council initiated project. Stewart told the council the three options that face them: 1. Find the petition not adequate of 35% of affected properties and table until that 35% is reached. 2. Dust off the old study and look at the project costs. 3. Go ahead with a council initiated study. Councilmember Buckbee stated that she likes option 1 and to send out letters to residents on Peltier Lake Drive and on Main Street. Councilmember Powers-Rasmussen questioned the difference between the school's project and the Waterworks' project. Therefore John Stewart explained the State Statute 429 process for improvements. Wilharber had stopped by the school to talk with them about the project and they have expressed some concern for when the city loses power. The safety issue for the sprinkler system, and for the kids. MOTION by Buckbee, second by Brenner to ask staff to send a letter to affected property owners on Main Street and on Peltier Lake Drive for their interest in receiving city water. Motion carried, Powers-Rasmussen abstained. John Stewart suggest the letter should be planning orientated and stated he would provided an estimated cost. Wilharber asked staff to prepare a letter to Waterworks explaining the action taken. OLD BUSINESS MOTION by Buckbee, second by Brenner to table items: 3. Personnel Policy, 4. Animal Ordinance,S. Liquor Ordinance, and 6. Drainage Ordinance. Motion carried, Nay- Powers-Rasmussen. CDBG Paul Palzer stated that there is approximately $2200 remaining from the 1993-95 funds. ~ Those will go towards the lighting in the parks and will probably take that full amount. CC2-28MM.WPS 5 City Council Minutes of February 28, 1996 Wilharber asked staff to research to see if CDBG funds can be used for the school district. Buckbee asked Paul Palzer the cost of hand dryers. Powers-Rasmussen felt it important to put the money towards the school because it would benefit more people. She also added that there are a number of handicapped children at the school who would be ecstatic to have equipment that they would have access to. MOTION by Helmbrecht, second by Brenner to approve resolution 96-11, a resolution approving the designation of fiscal year 1996-1997 Community Development Block Grand funding in the amount of $22,607. Motion carried unanimously. Councilmember Buckbee asked that staff send a letter to Colleen O'Neil and ACCAP and Meals on Wheels. Snowmobile Issue Mayor Wilharber stated that the Police Chief has not been made aware of any correspondence, ordinances or resolutions that have been sent back and forth to the city. He would like to insure that the Chief be included in the snowmobile trail issue. Councilmember Helmbrecht stated that the snowmobile club has not met and won't be until the issue with the county has been settled. MOTION by Buckbee, second by Helmbrecht to approve resolution 96-12, a resolution requesting authorization from Anoka County for snowmobile use on the south shoulder of County State Aid Highway 14 (Main Street) from County State Aid Highway 21 (Centerville Road) to Mill Road in the City of Centerville. Discussion: Councilmember Brenner stated she doesn't see justification in allowing the snowmobilers to ride on Main Street. Brenner would not feel comfortable approving this now. Mayor Wilharber expressed concern that Circle Pines/Lexington has not been included in the process. Councilmember Helmbrecht stated that because there is no ditch on Main Street that if a trail was provided they would use the trail versus the residents yards. Councilmember Powers-Rasmussen suggested to have a ordinance and revisit it every year to see if it is being abused and if it is easily enforced. Motion carried, Nay - Wilharber, Nay - Brenner. ~ NEW BUSINESS CC2-28MM.WPS 6 City Council Minutes of February 28, 1996 Cellular Phone Paul Palzer explained the two programs and the differences between them. He stated that especially during the summer when there will be multiple building inspections it would save a lot of time and a lot of driving around. MOTION by Brenner, second by Buckbee to approve the purchase ofa Nokia N201 cellular phone at government pricing of$4.95 month/paying for air time; for the Public Works as proposed by Paul Palzer. Motion carried unanimously. Loss Control Workshop MOTION by Brenner, second by Helmbrecht to approve Rick Thompson, Paul Palzer, John Brashun, Dale Larson, Sanna Buckbee to attend the League of Minnesota Cities Loss Control Workshop. Motion carried unanimously. Insurance Premium Agreement MOTION by Brenner, second by Helmbrecht to approve the Insurance Premium Agreement prepared by Greg Hellings with one correction in the third paragraph. Motion carried unanimously. ~ PAYMENT OF CLAIMS Centennial Fire District MOTION by Buckbee, second by Brenner to approve the Centennial Fire District's expenditures dated February 19, 1996. Motion carried unanimously. City of Centerville Mayor Wilharber requested to pull the Maquire Iron bill with the understanding that once the amount has been settled that he would be able to sign the check. MOTION by Helmbrecht, second by Brenner to approve the City of Centerville's receipts and disbursements dated February 15-28, 1996, with the exception of the Maquire Iron bill. Motion carried unanimously. Ken Cook's Employment MOTION by Helmbrecht, second by Buckbee to extend Mr. Cook's employment to June 1st, 1996 at the same status. Motion carried unanimously. ~ CC2-28MM.WPS 7 City Council Minutes of February 28, 1996 Workshop Mayor Wilharber reminded council of the workshop scheduled for Wednesday, March 6th at 5:00 p.m. ADJOURN MOTION by Helmbrecht, second by Brenner to adjourn the regular city council meeting at 9:02 p.m. Motion carried unanimously. Respectfully submitted, , '1 ./2, . &{L.{~'l{(:LJ"r-{'(-i/k{ /H~fl'L/ Trudi Breuninger City Clerk , ~ CC2-28MM.WPS 8 ~. CITY OF CENTERVILLE CITY COUNCIL FEBRUARY 21, 1996 Pursuant to due call and notice thereof, the City Council of the City of Centerville held a workshop on February 21, 1996 at the City Hall. Mayor Wilharber called the workshop to order at 6:05 p.rn. PRESENT: Wilharber Buckbee Helmbrecht Brenner ABSENT: Powers-Rasmussen Clearwater Meadows Rockey Goertz presented a new drawing of the project and provided some examples of what type of buildings would fit on Outlot D. If the commercial was not rezoned he would lose 3 lots and with the conservation or greenway he would lose another 2 lots. Goertz stated that Rehbein is up for review at RCWD on February 22, 1996. Goertz will be meeting with RCWD then on Monday. It would not be a problem to incorporate Outlot E into the residential lots 5-9. Staff is to contact the city attorney regarding the 60 day law. If providing contingencies on the approval for FEMA and rezoning is still in compliance with this law. Goertz stated that the ditch on the west side of Brian Drive would be regraded, this does mean however that trees will be removed. Councilmember Helmbrecht questioned the drainage slope. Previously Helmbrecht had a proposal before the council and the planning and zoning commission to change the slope for a I % to a 2% grade in the ordinance. Goertz stated that a 1 % would work, 2% is a lot. Goertz requires a survey to purchase the lot and a survey of the as built to obtain a certificate of occupancy. At this time if the slope has been altered it will be re-graded. He stated that he has also gone back to a development a year later to correct drainage slopes. The council discussed the storm water fees. Lino Lakes charges $1000 per lot and Blaine charges $500 per lot. Goertz stated that because of the mitigation area that he will be providing in this development that the city may end up owing him, if Centerville would adopt a similar policy. Although he agreed that the rates stated above are about average. _ There was a general consensus of the council to approve the rezoning of Clearwater Meadows. CC2-21WK.WPS 1 City Council Workshop Minutes of February 21, 1996 ~ Greenway Corridor Although the council agreed on the concept of having a corridor there was not a consensus to put a trail along the creek. Because Centerville has not been kept up on the planning of this greenway the council would like additional time to review the details of the plan. It was agreed that this would provide a stormwater conservation easement. Staff is to write a letter stating that Centerville does have some interest but that more details would have to be provided to the city. Stormwater Fees Councilmember Helmbrecht stated that she would like to see the stormwater fees increased to pay for the regional pond of the south east comer of Centerville. How much is this fund currently? What is the cost to develop this pond? What are other optionsfor fees? Water Plan ~ The cost to update the master water plan would come from the water fund. 12" and 10" lines would be needed down Main Street to provide water to Waterworks. The status of Lino Lakes' water tower and whether Centerville will participate in a joint venture need to be known prior to MSA doing the revised water plan. CDBG After some discussion of what funds can be usedfor the general consensus of the council is as follows: City of Centerville will be receiving Accessibility Improvements (ADA) Meals-on-Wheels ACcAP Planning - Comp Plan Senior Housing* *Alternate: Blighted areas of downtown $22,607 in CDBG funding $ 5,000 $ 721 $ 3,733 $ 1,580 $11,573 Clearwater Meadows t Dave Nyberg was present and wanted to discuss the status of the project. If the council approves the rezoning at the regular council meeting on the 28th of February, a resolution CC2-21WK.WPS 2 -, City Council Workshop Minutes of February 21, 1996 ~ authorizing a public improvement hearing for the utilities to the current Brian Drive residents, This hearing would be in addition to the preliminary plat hearing at Planning and Zoning, Sheehy Lot Split It was the general consensus of the council to deny the Sheehy lot split due to lack of information provided by Sheehy Companies. It was requested that staff send a letter to Sheehy Companies stating the denial of the lot split and request that they provide the city with future development plans for the remaining property. ADJOURN MOTION by Buckbee, second by Brenner to adjourn the workshop at 8:05 p.m. Motion carried unanimously. Respectfully submitted, /1 ,,/J '---~ l-L.(,d~ U~-i'(-C./-X-l/U :fJ-L.} Trudi Breuninger City Clerk t CC2-21WK,WPS 3 .' ) CITY OF CENTERVILLE CITY COUNCIL FEBRUARY 14, 1996 Public Hearing for Watermain Extension (to provide water to Centerville Elementary) Pursuant to due call and notice thereof, the City Council of the City of Centerville held a public hearing on February 14, 1996 at the City Hall. Mayor Wilharber called the hearing to order at 6:35 p.m. PRESENT: Wilharber Buckbee Helmbrecht Powers-Rasmussen Brenner It was stated that the purpose of the meeting is to run watermain to service the Elementary School and it is also an informational meeting for the whole downtown core. Nyberg also stated the public hearing is for the project and not the assessments. Assessments will be addressed at a hearing for this issue. ~ Proposed improvements: - New watermain pipes to loop the system - north side of Main Street to south side of Main Street after the creek and then north on Progress to the school. - Hydrants - Street restoration - Main Street / Old Mill Road - Street reconstruction - Progress Road to provide a 9 ton road for bus and apartment traffic. - Future connection points - extend 12" line from Peterson Trail to Mill and extend the main trunk line down Main Street to service more of the downtown area. - Turfrestoration - sodding/seeding, some areas may incur a minor disturbance to yards and they would be returned to the same conditions. Temporary easements would have to be obtained. Other (Non-Assessment) Costs: Water access charge - cost to buy into the system. One time cost separate from the water bill. Property owner cost - costs associated with running the water line from the stub at the property line to the home. And also cost of capping well. Nyberg discussed the project schedule. ~ Proposed project costs: total $202,803.00 - this is an estimate, actual costs will be determined once bids are received. Nyberg they reviewed the proposed assessment estimates. At the assessment hearing the exact assessment will be known. CC2-14PH.WPS 1 , ~ City Council Meeting Minutes of February 14, 1996 Another item being considered by the council is not assessing the property owners until the time of hook-up. This means that the property owner would not be allowed to re-tap their well or do any type of maintenance work on their well they would be required to hook-up to city water. At this time the assessment would be charged to the property owner a hook-up charge would also need to be paid. t Well-capping cost was unknown but the process was explained to those present. A estimated cost of $1,000.00 was given. Nyberg explained the looping system. For the school to receive water only one line is required but to provide them with the fire protection they need two line coming in is required. Nyberg stated that they are looking at a looping system because it is by far the best route. Nyberg stated that the school would also like to look at alternate bids for reconstruction of West view, between Progress and Centerville Road. ~ Councilmember Helmbrecht stated that if a larger line is run from Peterson Trail a looping system may not be needed and that way more properties between Peterson and Mill would also be assessed. Nyberg commented that there is only so many properties that can be assessed. Example: Tom Thumb can't be assessed twice for watermain lines down Mill and down Main Street. You can only assess a property for the benefit given to that property. David Manship, 7191 Clear Ridge, commented that allowing it to loop will prevent bacteria build up on a dead end. Nyberg agreed that the water quality would benefit. Chuck Brenner, 7206 Clear Ridge, questioned how the city would fund the project if residents aren't assessed until they hook-up. Nyberg stated that the council will have to discuss. Chuck Brenner asked about the graveyard being non-assessable. Nyberg responded that the property needs to receive a benefit and the graveyard wouldn't receive a benefit from water. It was suggested that the city get in contact with the church to see if they would be interested in water for a sprinkler system, this would provide some benefit to the property. Hatem Qamhieh, 7251 Clearwater Drive, asked if the whole city would be assessed because the school is a public property. Nyberg responded that the city is not considering a city wide assessment but that residents will be indirectly paying for it. Nyberg explained the ratio for the assessments for the residents versus the school. It is broken down based upon the sewer access charge. The school is 27 times a residential property and the apartment is 10. t CC2-14PH.WPS 2 City Council Meeting Minutes of February 14, 1996 Bill LaLonde, 1687 Westview Street, would it be possible to take an alternate bid to service those residents on Westview. Nyberg stated that it is possible. LaLonde stated that he is interested in extending the water to his property. Ken Sorenson, 7281 Main Street, would be interested in having water service to Waterworks. Wilharber stated that the costs may be high at this time but would be willing to discuss if it is beneficial to Waterworks. Nyberg stated that if there are enough interested people interested in water and within a reasonable distance of the project the city can authorize the extension. Residents out of the project area they can petition to have water service extended at this time. Wilharber stated that Anoka County had plans to widen Main Street but that plan has been put on a 15 year goal, sometime in the year 20 I O. LaLonde questioned the capacity of the water tower and how much it will service. Nyberg stated the city is currently looking at a comp plan for water and the water pressure needed for fire protection. LaLonde questioned the water quality and taste. Nyberg stated the city uses a treatment center. Paul Palzer stated he hasn't received any complaints on the taste. Councilmember Brenner stated that it taste good, occasionally can detect a slight chlorine odor and that it is tested regularly. Wilharber stated that the city is talking with Lino Lakes regarding shared water services. Lino Lakes is proposing to build a water tower on the other side of the freeway. Mayor Wilharber and Councilmember Buckbee stressed that if water is available to a property that no maintenance can be done to the well, by city ordinance they would be required to hook-up. Nyberg stated that there is a benefit to having the hydrants closer to homes. Better water quality and lower insurance rates. Chuck Brenner stated that it was good to hear the city working with Lino Lakes for shared water services. This would also be beneficially for freeze ups and fire flow protection and also maintenance for current water tower. ~ Councilmember Helmbrecht stated that in her opinion the costs of the unassessable properties should be carried by the city, the burden should not be put on the residents. Because the proposed assessments are high there will be a number of residents who will defer the cost and the city will end up carrying the cost. CC2-14PH.WPS 3 ~ City Council Meeting Minutes of February 14, 1996 Jerry Helmbrecht, 1745 Main Street, questioned whether the costs been compared to the costs of having a new well drilled. Councilmember Helmbrecht stated that it should be checked into. Jerry Helmbrecht stated that the school needs the water and the fire protection and stated he was for the project. LaLonde questioned if there was any plans for Westview or Centerville Road. Nyberg stated not at this time. Hatem Qamhieh asked if the school initiated this. Nyberg answered yes, the school petitioned the city in December. The school has a well now but prefer to get off because of the costs to maintain the well. Myra Mills, 1744 Main Street, asked if you sell your home in a couple of years if you will be required to hook-up. Councilmember Buckbee replied that the mortgage company generally requires it but that city ordinance does not. Ken Sorenson mentioned that he would like to meet with the city regarding extending the watermain. ~ MOTION by Buckbee, second by Powers-Rasmussen to adjourn the public hearing at 7:30 p.rn. Motion carried unanimously. Public Hearing for Community Development Block Grant Called to order: 7:35 p.m. Councilmember Buckbee questioned if all the required ADA work had been completed. Paul Palzer stated that some lighting can be done along with hand dryers. Trudi Breuninger stated that the city will be receiving $22,607 for a three-year cycle. Councilmember Helmbrecht suggested tabling it for a year to get projects in order. Palzer stated that the only problem with that is that the government is currently looking at cutting out this program. Councilmember Helmbrecht wanted to see a list of projects that funds could be used for. Discussion of using funds towards assessments on the water extension for the school. ~ Breuninger explained to the council the projects that would qualify would need the necessary back up to prove that 51 % of the people serviced are low income. This would include assessments for running utilities, the DARE program, basically any project. The council was provided with a list of public services that are pre-approved by the county. Palzer stated that there are some remaining funds from last year that can be used towards ADA projects. The extent of ADA work that would need to be completed would be over CC2-14PH. WPS 4 t City Council Meeting Minutes of February 14, 1996 the amount carried over from last year. Discussion lead to the parks and how much in each is completed and what needs to be done. Staff is to provide a list of projects not just agencies, to include public works projects with a cost estimate. Cathey Weidmann, Anoka County Community Action Program (Senior Outreach Program), is requesting $721.00 for the 1996-1997 program year. Phyllis Linder is the representative for Centerville and she helps seniors access services and apply for these services. The purpose of the program is to prevent premature nursing home admisions and so that they can stay in their homes. For senior and for disabled people. Last year she saw 15 Centerville residents and made 32 referrals. Maggi Novak, Meals on Wheels, currently serves 4 Centerville residents. The programs provides hot nutritious meals to homebound elderly and handicapped people. Ms. Novak stated that in some cases the Meals on Wheels driver is the only contact that person has with the outside world. Meals on Wheels is requesting $3,733.00 but anything put towards that would be appreciated. It was noted that the city of Centerville has never donated to ACCAP or Meals on Wheels. t MOTION by Brenner, second by Powers-Rasmussen at 7:50 p.m. Motion carried unanimously. Regular Meeting APPROVAL OF MINUTES Page one name correction of Connie "Wyne". MOTION by Buckbee, second by Helmbrecht to approve the January 24, 1996 meeting minutes with the correction on page one. Motion carried unanimously. SET AGENDA Councilmember Brenner noted she had received one complaint. MOTION by Brenner, second by Buckbee to set the agenda for February 14, 1996 with the one addition. Motion carried unanimously. Time limit was set for the meeting to end at 10:00 p.m. COMMITTEE REPORTS t Mayor Wilharber commented on the joint meeting between Centerville, Hugo and Lino Lakes. He stated that it was good to have the cities get together to discuss growth. CC2-14PH.WPS 5 City Council Meeting Minutes of February 14, 1996 t Mayor Wilharber also stated that the council should consider having workshops once a week alternating city council meetings. PETITIONS & COMPLAINTS Councilmember Brenner stated she had received a complaint about the water tower incident, not necessarily about the water but on the communication. Resident suggested that a message should be put on the machine for an immediate response. Councilmember Brenner also mentioned that when city hall loses power the phones do not work. Staff is to check into the system to see if this can be resolved. APPEARANCES Jeff Glewwe, General Manager for Bellaire Sanitation and also Marilyn Nelson, Office Manager for Bellaire and was also the office manager for Lake Sanitation were introduced. t Councilmember Helmbrecht asked if the billing cycle had been corrected in connection with the recycling credit. Mr. Glewwe explained the was the billing cycle in run -- the garbage is billing for the service for the next three months and the recycling credit is for the previous three months. Helmbrecht also asked about the drivers, if they are becoming more familiar with Centerville so residents won't be missed. Mr. Glewwe commented that the recycling driver is the only one that had changed, the garbage driver is still the same driver. Mayor Wilharber made residents aware that pick-up time is 7:00 a.m. Wilharber also made comment to the contract. This contract will remain in effect as is until the renewal date. Mr. Glewwe concurred and added that one change may be to provide containers to the residents. This automated collection system is more efficient for both Bellaire and the residents. Details on this proposed change is still being worked on. Mayor Wilharber stated that he would like to insure that the recycling efforts remain high. Councilmember Buckbee questioned whether the grant process for automated services was ever completed. Marilyn Nelson stated that the person handling it is not longer there and it was probably dropped. Mr. Glewwe stated that there have been some problems with the automatic weighing system that still need to be worked out. Mr. Glewwe stated that it is becoming more common to have cities contracting with only one hauler. Lino Lakes is currently looking at this type of contract because they currently have an open system. - CC2-14PHWPS 6 City Council Meeting Minutes of February 14, 1996 Councilmember Powers-Rasmussen asked if the trash needs to be out by 7:00 a.m. what time would it be picked up. Mr. Glewwe answered that their goal is to have them picked up by the time people are getting home from work. Powers-Rasmussen made comment regarding the contract that if a resident was missed and they called it in, that Bellaire would then have 24 hours to correct or the resident may take a $5.00 deduction from their bill. Mr. Glewwe responded by saying that it would have to be a verified missed. Bellaire keeps a list of calls that come in to track this type of complaints. Wilharber asked that they comment on the commercial pick-ups. Ms. Nelson stated that every business in Centerville is recycling and have provided them with containers. OLD BUSINESS Centerville Elementary School Water Dave Nyberg stated that he had met with the school, their engineer and architect and also Milo Bennett, Fire Chief to iron out some of the discrepancies. Believe there was some miscommunications on the line from Peterson Trail to Mill Road whether that was in place or not. As discussed earlier the cost to run the line would be about $5,000 and this would not provide a looped system. Believes when everyone realized that, that it was clear the best option to be looping from the north. Councilmember Powers-Rasmussen commented that she would like to see a memo from Chief Bennett regarding this issue. Nyberg stated that it would also benefit the residents to provide a looped system. Nyberg stated to stay on a fast track schedule and receive good bids it would be in the best interest of everyone to authorize plans and specifications to get bids out. Councilmember Helmbrecht wanted comments from the council regarding the cost of the assessments. Nyberg noted that in comparison to past assessments it is very comparable. Councilmember Powers-Rasmussen once again suggested contacting the church to see if they do have an interest in hooking up to city water. Councilmember Buckbee stated that the amount of the assessments is not the issue yet because the actual costs have not been established. Paul Palzer was asked to comment. Palzer stated that a 12" line would run more water and the water use is higher in the summer than during the school year. During the summer the maintenance crew is constantly cleaning, he also noted that the toilets automatically flush every seven minutes year round, therefore the water would not become stagnant being at a dead end. ~ Councilmember Powers-Rasmussen stated she has some concerns and would not be comfortable approving anything. Before approving she would like to see the city comprehensive water plan, a memo from Chief Bennett with his opinion, also would like CC2-14PHWPS 7 . . City Council Meeting Minutes of February 14, 1996 to see an option of running a larger line from Peterson Trail, and felt that the city should be responsible for the non-assessable areas. The council discussed the options of alternate routes and what process would need to be taken if changed. MOTION by Buckbee, second by Helmbrecht to authorize plans and specifications as outlined to include the extension of Peterson Trail to Mill Road. Motion carried, Powers- Rasmussen voted nay. Water Tower Update (Old & New) Dave Nyberg stated that it would be wise to get an emergency plan together. Councilmember Buckbee questioned Palzer as to when everything actually happened. Palzer stated that midnight on Saturday, February 17, 1996 and noted the steps taken by the public works department in his February 8, 1996 memo. Dave Nyberg stated that it is important to keep the water moving. Added that the well at the water tower should be operating versus the one behind city hall to circulate the water more. t Mayor Wilharber applauded public works for all their efforts in controlling this issue. Councilmember Brenner also added her appreciation. MOTION by Wilharber, second by Brenner to direct Paul Palzer to get some cost estimates for an emergency plan and operation. Motion carried unanimously. New Water Tower Nyberg stated that he had not met with Lino Lakes yet, but would need to meet soon to get in on the planning and also to get an idea for the water comp plan revision. Nyberg stated that Centerville would be in a better position to have a contract for work to be done under a Centerville contract than a Lino Lakes contract. Staff to set up a meeting with Lino Lakes, city staff, engineer and liaisons. Cleanvater Meadows The council discussed the proposed "greenway" area and Nyberg noted that at the widest spot is probably 300-400 feet, 150 feet on each side of the creek. ~ As Nyberg stated the reason for the discussion is that Clearwater Meadows is being proposed to go through a portion of this greenway. RCWD plans call for a 100 feet either side of the creek to be designated as a drainage easement. They also have a provision of the floodway. RCWD prohibits any fill in a CC2-14PH.WPS 8 City Council Meeting Minutes of February 14, 1996 floodway. Nyberg suggested to investigate who decides and where the liability is for flood plain management -- need clarification on who administers the program. Mayor Wilharber stated that the rezoning has been approved by Planning and Zoning. Wilharber expressed a concern for rezoning the commercial strip. Rockey Geortz demonstrated on the preliminary plat the ponds and wetland mitigation area that were designed by the suggestion ofRCWD and in conjunction with their engmeers. Councilmember Powers-Rasmussen stated she feels consideration need to be taken for the greenway. Mike Johnson, 7046 Brian Drive commented that the proposed greenway would be through their living room. Councilmember Buckbee questioned how much buildable area would be on Outlot D. Nyberg responded that depending on what would be proposed. Mr. Geortz stated that by doing all the mitigation areas he is making Outlot D a buildable lot. Goertz also added that the commercial area is low land therefore wouldn't carry a high tax value. The council discussed the drainage and drainage ponds. Councilmember Helmbrecht stated that it looks good from a drainage point. t Mayor Wilharber commented on the berm and outlot E - who would own or upkeep it. Goertz stated that it would belong to whomever buys outlot D. Goertz stated that they will be meeting with RCWD and also suggested to make it conditional as did Planning and Zoning. MOTION by Buckbee to approve the rezoning as requested, R-3 to R-2 and B-1 to R-2. Nyberg brought up for council consideration is the conservation zoning. Goertz stated that it is an easement that will be on the deed. There is no defined C-l line therefore, how can or is it possible to rezone C-l. RCWD requirement is 100 feet off center line to be taken as drainage easement. Councilmember Buckbee withdrew her motion. Discussion on the action needed as to the rezoning and hearings. MOTION by Powers-Rasmussen, second by Buckbee to approve rezoning as requested __ R-3 to R-2 and B-1 to R-2 and if the plat does not go through the zoning would remain as it is currently. Aye - Helmbrecht, Nay - Wilharber, Abstain - Brenner. Motion does not carry, a four-fifths majority is needed to rezone. ~ More information needs to be gathered as to the commercial rezoning and would like to have input from Dean Johnson. CC2-14PHWPS 9 . , City Council Meeting Minutes of February 14, 1996 MOTION by Buckbee, second by Brenner to set up a workshop meeting to discuss Clearwater Meadows and any other city business for 6:00 p.m., Wednesday, February 21, 1996. Nay - Powers-Rasmussen, Motion carried. Dave Nyberg commented on the water hook-ups for those residents on Brian Drive and if a public hearing pertaining to the improvement would need to be held. Other comments by Nyberg, the Fire Chief would like to see water to be run down Brian Drive and then the curb and gutter can be put in to match that of the new development and the street may also be re-constructed. However this does not have to be done to provide water to the residents on Brian Drive. MOTION by Powers-Rasmussen to table all items except Payment of Claims. Motion died for lack of second. Sewer Cleaning & Televising Nyberg questioned what would be included in this procedure. Palzer stated that Brian and Shad would both be included. Nyberg stated that it would be good to know the condition of these lines before extending them into a new development. Palzer stated that a 5-year contract was signed for Visu-Sewer Clean & Seal to do this type of work in 1994. ~ MOTION by Buckbee, second by Brenner to approve the sewer cleaning and televising of the vitrified clay pipe sewer lines in the downtown area, the west half of Center Street, Shad Avenue and Brian Drive South. Motion carried unanimously. 1996 Goals ~ MOTION by Buckbee, second by Helmbrecht to approve the 1996 goals: 1. CITY COORDINATOR/ADMINISTRATOR 2. WATER TOWER/ JOINT POWERS 3. COMP PLAN 4. NEW BUSINESS / INDUSTRIAL / COMMERCIAL 5. LIQUOR CONTROL ORDINANCE 6. ANIMAL CONTROL ORDINANCE 7. REVIEW OF CITY CONTRACTS (POLICE/FIRE/LA WYER/ENGINEER) 8. IMPROVE COMMUNICATIONS BETWEEN STAFF / COUNCIL & COUNCIL MEMBERS 9. DEVELOPMENT OF LAURIE LAMOTTE PARK 10. TRAILWAY / WALKWAY SYSTEM (MILL ROAD SIDEWALKS) 11. POLICE SERVICES CONTRACT VS. JOINT POWERS 12. PUBLIC WORKS BUILDING 13. SENIOR CITIZEN HOUSING 14. CAPITOL IMPROVEMENT PLAN Nay - Powers-Rasmussen, Motion carried. CC2-14PH.WPS 10 ~ City Council Meeting Minutes of February 14, 1996 MOTION by Buckbee, second by Helmbrecht to table: Old Business 5. Personnel Policy Old Business 6. Animal Ordinance Old Business 7. Liquor Ordinance Old Business 8. Drainage Ordinance Old Business 9. CDBG Motion carried unanimously. MOTION by Buckbee, second by Brenner to table New Business 2. Sheehy Minor Subdivision. Motion carried unanimously. Disclaimer MOTION by Buckbee, second by Helmbrecht to approve the purchase of a disclaimer stamp stating: Information provided by the City of Centerville is for general information only and the city does not guarantee or make any representation as to its accuracy or completeness and disclaims any responsibility for its use by others. Motion carried unanimously. Economic Development Conference ~ MOTION by Buckbee, second by Helmbrecht to approve any interested EDC members to attend. Motion carried unanimously. MCFOA Annual Conference Councilmember Helmbrecht stated that due to the fact that we are short staffed, Helmbrecht would like to request that staff hold off on attending conferences that takes up time and travel until an administrator comes on board. Buckbee added that some of the same items are discussed at other League conferences. MOTION by Buckbee, second by Helmbrecht to deny the request to attend the MCFOA conference and to ask staff to look for mini conferences that is closer to the cities. Wilharber abstained, motion carried. Land Use Planning Workshop MOTION by Brenner, second by Buckbee to approve the two interested P&Z members to attend. Motion carried unanimously. CONSENT AGENDA ~ MOTION by Buckbee, second by Brenner to approve the consent agenda: 1. International Building Safety Materials 2. Lake Country Chapter Inspections Seminar Motion carried unanimously. CC2-I4PHWPS 11 City Council Meeting Minutes of February 14, 1996 ~ PAYMENT OF CLAIMS Centennial Fire District MOTION by Brenner, second by Powers-Rasmussen to approve the Centennial Fire District expenditures dated February 8, 1996. Motion carried unanimously. City of Centerville MOTION by Powers-Rasmussen, second by Buckbee to approve the receipts and disbursements dated January 25-31, 1996. Motion carried unanimously. Councilmember Powers-Rasmussen questioned the disbursement for Tammy Miltz-Miller. City Clerk, Trudi Breuninger questioned an expense that was not reimbursed on her expense report. After some discussion regarding the personnel policy it was decided that it would be reimbursed on the next payment of claims. MOTION by Helmbrecht, second by Buckbee to approve the receipts and disbursements dated February 1-14, 1996. Powers-Rasmussen abstained, motion carried. ADJOURN ~ MOTION by Helmbrecht, second by Brenner to adjourn the regular city council meeting at 10:20 p.m. Motion carried unanimously. Respectfully submitted, . /7 Jf-iLCi-i '0 ~~~-1./ JU> 1{ tC}Jc.) Trudi Breuninger City Clerk ~ CC2-14PH.WPS 12 JOINT COUNCIL MEETING FEBRUARY 8, 1996 CITY OF LINO LAKES COUNCIL MINUTES DATE TIME STARTED TIME ENDED MEMBERS PRESENT. MEMBERS ABSENT February 8, 1996 7:00 P.M. 9:30 P.M. Bergeson, Neal, Landers Kuether, Lyden City of Lino Lakes Staff: City Engineer, David Ahrens; Parks and Recreation Director, Marty Asleson; Community Development Director, Brian Wessel, City Administrator, Randy Schumacher and Clerk-Treasurer Marilyn Anderson. City of Hugo Council and Staff: Mayor Fran Mirion; Council Members, Jim Leroux, Andy Goiffon, Marvin LaValle; Engineers, Ed Elliott, Loucks & Associates and Tom Angus, OSM and City Administrator, Bob Museus. t City of Centerville Council and Staff: Mayor Tom Wilharber; Council Members, Theresa Brenner and Laura Powers-Rasmussen; Clerk, Trudi Breuninger and Engineer, Dave Nyberg, MSA. Rice Creek Watershed District: Kate Drewry, District Administrator; Eric Thompson, District Engineer; Board of Managers, Andy Cardinal, Barb Haake, Bob Hult and Carole Ryden. The evening began with a dinner in the Lino Lakes Senior Center. Mr. Schumacher opened the meeting and briefly explained that he had prepared a very informal agenda. The purpose ofthe meeting was for each city to briefly describe their development plans and discuss how all three (3) cities and Rice Creek Watershed District (RCWD) could work together to prepare and implement a development plan for the region that meets all three (3) cities goals and the approval of the RCWD. CITY OF HUGO ~ Mr. Elliott used a poster board map and explained the overall development plan for the City of Hugo. This plan included the redevelopment and expansion of the downtown area, retaining the rural atmosphere, and keeping the northeast portion of the City in farming and if not farming, cluster development. PAGE 1 JOINT COUNCIL MEETING FEBRUARY 8, 1996 - Mr. Angus used the same poster board map and explained that this map attempts to tie the three (3) communities together. He noted that in the future, Highway 61 will become a four (4) lane highway between the City of Hugo and the City of White Bear Lake. He explained a plan to direct traffic west to I-35E via 134th Street which would connect to Elmcrest Avenue and then continue west in Lino Lakes to Otter Lake Road and 140th Street which would connect to Cedar Street in Lino Lakes and continue west to Otter Lake Road. The purpose of this plan was to reduce the amount of traffic coming into the downtown area on its way to I-35E. Mr. Angus explained that a downtown redevelopment plan would include establishing the Interstate Lumber Company further south in the business park. The railroad track would become a transportation trail. - Mr. Museus explained that the City of Hugo is a city in transition and is becoming a part of the metropolitan area. He noted that during the past three (3) years, information has been gathered and development plans for future development have been completed. In addition, the Comprehensive Land Use Plan is progressing as well as a Water Management Plan. Community input was solicited during the development of the Comprehensive Land Use Plan. This Plan will reflect what the residents feel should be the direction of the city. A redevelopment plan for the "core" business district is under consideration, and a study of Hardwood Creek similar to the study for Clearwater Creek is in the process. Mr. Museus also described the green corridor that would follow Clearwater Creek. He noted that Clearwater Creek, begins at Bald Eagle Lake, travels through Hugo, Lino Lakes and Centerville and empties into Peltier Lake. A green corridor on either side of Clearwater Creek could be dedicated to recreation purposes in all three (3) cities to provide a unique recreation opportunity. CITY OF LINO LAKES ~ Mr. Wessel and Mr. Ahrens explained that the Apollo Business Park on the west side of Lino Lakes is nearing completion and other commercial/industrial development areas are now being planned. He used the same poster board map and outlined the development planned for the Clearwater Creek business area. Mr. Wessel explained a plan to relocate Otter Lake Road through the planned business area and away from its current exit on Main Street. Plans for this improvement have been started and the process is now proceeding through the Planning and Zoning Board and City Council for their approval. Mr. Wessel also briefly explained the plan for serving the area with sanitary sewer and municipal water. He noted that the City Council will be acting on resolutions calling for public hearings and requesting authorization to draft plans and specifications for these services at the February 12, 1996 Council meeting. A new one million gallon elevated water storage tank for this area has received preliminary approval from the City Council and preparation of plans and specifications for this facility have been ordered. The City has initiated discussions with the City of Centerville for sharing this facility. PAGE 2 JOINT COUNCIL MEETING FEBRUARY 8, 1996 ~ Mr. Wessel explained that the City ofLino Lakes has started the process of updating the Comprehensive Land Use Plan. The Surface Water Management Plan has been completed and accepted by the RCWD. The Shoreland Management Plan has also been updated. Mr. Wessel referred to Hugo's plan to extend a street (134th Street) to Elmcrest Avenue which is the east boundary between Lino Lakes and Hugo. He noted that at one time, there was a plan to build a road between, Elmcrest A venue and Otter Lake Road in Lino Lakes. However, this will be difficult because there are DNR protected wetlands in that area. Mr. Thompson referred to Hugo's long range plan to extend 134th Street and 140th Street west to Lino Lakes and noted that there would be four (4) major crossings over Clearwater Creek. He expressed a need to get roads firmly planned so that plans can be made to cross the Clearwater Creek flood plain. He noted that these crossings could be very costly. ~ Mr. Asleson said that he is actively working on a cooperative parks and playground plan and is very interested in the green corridor along Clearwater Creek. He explained that this corridor could someday be connected to the Rice Creek Chain of Lake Regional Park Preserve. Mr. Asleson asked for help from all three (3) cities and the RCWD in preparing a grant application for this project. Ms. Drewry said that RCWD is also interesting in applying for a grant for other RCWD projects. Mr. LaValle noted that the original focus of the Clearwater Creek study was to manage the water flowing through the Clearwater Creek basin. He said the plan was prepared to solve problems and was not prepared to plan recreation experiences. Mr. Museus agreed that the purpose of the Clearwater Creek study was to study Clearwater Creek and its flood plain so that better management of this waterway could be developed. Mr. Asleson noted that Lino Lakes does have a full service parks and playground program. He expressed interest in discussing a cooperative program with the cities of Hugo and Centerville. CITY OF CENTERVILLE ~ Mayor Wilharber thanked the cities of Lino Lakes and Hugo for inviting Centerville to this meeting and explained that he felt it was beneficial to all three (3) communities to work together for the benefit of each community. He noted that Centerville is looking for additional commercial and industrial development in their business park. Since Clearwater Creek flows through this part of Centerville it is important that Centerville have input into the future of this waterway. Mayor Wilharber noted that Centerville is working on a municipal water feasibility study and a plan to share costs if possible. He PAGE 3 JOINT COUNCIL MEETING FEBRUARY 8,1996 ~ noted that Centerville is updating its Comprehensive Land Use plan which will involve extending the MUSA area to include the entire city. Mayor Wilharber said that the City is planning to extend municipal water to service the Centerville Elementary School. Construction is to begin in the spring. Mayor Wilharber said that he is looking forward to working with the surrounding communities. Ms. Brenner explained that there is a considerable amount of interest in senior housing in Centerville. The city has elected to become part of the Anoka County Housing and Redevelopment Authority (HRA) and will develop a plan for senior housing through this agency. Ms. Brenner stated that the City is purchasing additional property adjacent to Laurie laMotte (Central) Park for expansion of the park. The concept plan for this park includes four (4) ballfields, two (2) soccor fields, pleasure and hockey rink, picnic and playground areas and a basketball court. Ms. Brenner noted that the Centerville residents have expressed the desire to work for cooperation between the adjoining communities. - Mr. Schumacher said he felt that it was interesting to note that all three (3) communities are in the process of updating their Comprehensive Land Use Plans and each community has expressed the importance of keeping each other updated regarding each individual plan. Ms. Drewry noted that RCWD has also started the process of updating their five (5) year Water Management Plan. She said she appreciated good communication with each city since this makes each job easier. Ms. Drewry also noted that Lino Lakes has completed their surface water management plan and it has been approved by the RCWD. She explained that Hugo is in the process of completing their plan and Centerville will be starting their plan shortly. Mr. Schumacher thanked everyone for coming this evening. He explained that Lino Lakes and Hugo have been meeting almost quarterly each year for the past several years to discuss matters relating to both cities. He said plans will be made to meet in about three (3) or four (4) months and invited Centerville to attend this meeting. Mr. Leroux moved to recess this meeting for the City of Hugo and continue the meeting to 9:00 A.M., February 9, 1996 at the Hugo City hall. Mr. Goiffon seconded the motion. Members voting aye: Goiffon, Lerous, Miron. As Mr. La Valle had already departed the meeting, he did not vote on this motion. Motion carried. The meeting was adjourned at 9:30 P.M. ~ PAGE 4 C I T Y o F {, r" ',L(J U llNO kWS February 20, 1996 City of Centerville Attn: Ms. Trudi Breuninger, Clerk 1880 Main Street Centerville, Minnesota 55038 SUBJECT: Minutes of Joint Council Meeting Dear Trudi; Enclosed you will find a set of minutes from Thursday, February 8, 1996. These minutes will be going to the Lino Lakes City Council on Monday, February 26, 1996 for their approval. If you see a problem, please let me know. Thank you for helping me get names spelled properly and for correcting the City of Centerville's presentation. Respectfully, '--()7 c~J Marilyn G. Anderson, Clerk-Treasurer Enclosure: 1 t 1189 MAIN STREET, LINO LAKES, MINNESOTA 55014 612-464-5562 FAX: 612-464-4568 - CITY OF CENTERVILLE CITY COUNCIL JANUARY 24, 1996 Pursuant to due call and notice thereof, the City Council of the City of Centerville held their regular meeting on January 24, 1996 at the City Hall. Mayor Wilharber called the meeting to order at 7:00 p.rn. PRESENT: Wilharber Buckbee Helmbrecht Brenner ABSENT: Powers-Rasmussen arrived at 7:05 p.m. APPROVAL OF MINUTES MOTION by Buckbee, second by Brenner to approve the city council workshop on January 10, 1996. Motion carried unanimously. Page 2: Spelling of resident names: Connie Wyne, Scott Maro, John Beland Page 3: School water update: amend to read: Councilmember Helmbrecht stated that the residents on Main Street currently have an assessment from the flood plain project. Page 3, 9th paragraph spelling error, amend to read: John Stewart added that water... Page 5, Personnel Policy amend to read: Helmbrecht stated for clarification that vacation is not 3 weeks after 1 year and comp time that is accrued and taken within the same pay period is paid at straight time not at time and a half MOTION by Helmbrecht, second by Brenner to approve the city council meeting minutes of January 10, 1996, with above noted corrections. Motion carried unanimously. SET AGENDA Add to Old Business: 7. Rehbein payment 8. Senior Housing Market Survey 9. Water Tower Add to New Business: 5. Reader Boards 6. February City Council meeting date 7. Livable Communities Action Plan Workshop t MOTION by Helmbrecht, second by Brenner to approve the agenda for January 24, 1996 with the above noted additions. Motion carried unanimously. CCI-24MM.WPS 1 City Council Minutes ofJanuary 24, 1996 ~ COMMITTEE REPORTS Councilmember Helmbrecht requests that staff copy EDC on all FEMA information from the city engineer. PETITION AND COMPLAINTS Councilmember Helmbrecht received a complaint on the discoloration in the water and wanted to know if there is a way to notify residents when this would happen. Dave Nyberg stated that the wells have been tested in the past. Helmbrecht stated that if the wells were operated to so much capacity that it would not happen. Nyberg stated you could operate it to minimize the discoloration and it would be hard to predict when it would happen. Brenner questioned whether it is just when they flush they system. Council requests Paul Palzer look into the discoloration of the water and contact Dave Nyberg for a name of a water expert that may be helpful. APPEARANCES POLICE DEPARTMENT Bob Makela was present representing the Police Department, didn't have anything but wanted to listen to the snowmobile item on the agenda. Makela mentioned that Officer Todd Gleason was named officer of the year. PARK AND RECREATION COMMITTEE - LAMOTTE PARK ACQUISITION Carol Pelton prepared a short agenda and packet for the council for issues they would like to cover. 1. Update on status of property acquisition. -- Wilharber stated that once the survey is completed the contracts could be signed. The survey will identify exactly how much property will be on the purchase agreement. t 2. Review concept plan for developing Laurie LaMotte park. -- Purpose was to develop a centralize recreational facilities and these items are high maintenance fields. Also wanted to accommodate the access, therefore providing to accesses off of Centerville Road thus decreasing congestion on LaMotte Drive. Concept plan includes: increased parking, expanded pleasure rink, four ballfields to run tournaments, two soccer/football fields, basketball court, future concession / rest rooms, maintenance shed, landscaping to provide screening for residential houses, playground area, and laid it out to be easily maintained and to provide room for emergency vehicles to have access. Cost estimate has not been established yet. CCI-24MM.WPS 2 City Council Minutes of January 24, 1996 t 3. Review status of cooperative recreation facility with Lino Lakes. -- Pelton directed this topic to Councilmember Helmbrecht, Helmbrecht stated she has not been involved. Has only seen a concept plan for a 80 acre plan. Trudi Breuninger, City Clerk stated she had spoke to Marty Asleson, Lino Lakes Parks Department, Lino Lakes would still be interested in a joint park venture but that the property adjacent to LaMotte park would not work out. But that the original concept plan for County Road J and Holly Drive is still a possibility. Breuninger also mentioned that Asleson will be present at the next P&R meeting to discuss joint park ventures. 4. Review timeline for State Outdoor Recreation Grant process. -- Pelton has questions on options for funding, but that it is a capitol improvement plan expenditure. Pelton also pulled together that provides backup that the concept plan falls within the P&R comp plan. Nancy Johnson, P&R committee member, stated the grant process to be: The city needs to apply for a request for application by March 1, 1996 and would need a rough estimate of cost. And by May 1, 1996 to submit application with definite cost and park plan. Pelton added that Congress did not authorize funds for this grant, but the DNR is still taking applications for funding, just in case something would come through. SNOWMOBILE ORDINANCE Councilmember Powers-Rasmussen suggested the snowmobile ordinance be sent through the park and recreation committee to discuss snowmobile trails and how it relates to the comp plan for trailways. Councilmember Helmbrecht stated that there are two snowmobile clubs are trying to join the two trails through Centerville, most of the property is private. Carol Pelton stated that P&R can be used as a means of education and suggested the snowmobile committee meet with the P&R committee. Wilharber questioned a fine of $700.00 for violation of ordinance. Buckbee commented that a violation of any city ordinance is a misdemeanor with a fine of $700.00. Sgt. Makela stated he met someone from the Rice Creek Trail Association and they are willing to work with everyone, private property owners, businesses, etc. The Police Department would like to see signs put up for the snowmobilers, stop signs, trail arrow signs, to inform the snowmobilers on what is legal and what is not. MOTION by Helmbrecht, second by Brenner to pass the Lino Lakes snowmobiling ordinance to Planning and Zoning for their comments. Motion carried unanimously. t Councilmember Helmbrecht stated that the committee that was formed is contacting the tree farm and inquired about the city owned property off Sorel, if this would be a good CCI-24MM.WPS 3 City Council Minutes of January 24, 1996 t alternative for a trail if it was groomed. Wilharber mentioned the big rocks located off of Sorel that may cause that trail to be dangerous. Brenner also commented how steep it is off the lake. Helmbrecht will have the trail associations look into it. SCHOOL FEASmILITY STUDY Dave Nyberg presented a preliminary draft study to the council for the water main extension to Centerville Elementary School. Nyberg explained the contents of the study: The project scope is to provide city water service to the school and residents along Main Street and Progress Road. The availability of city water would allow for the installation of a sprinkler system for fire protection for future expansion of the school. They would run the water mains in the cities right of way on the south side of Main Street. Nyberg also stated that Progress Road would be improved to a 9 ton road to take care of the bus loads and traffic to the apartments. Nyberg also mentioned that homeowners located within 1,000 feet of a fire hydrant would also be receiving a 15 to 20 percent reduction in their homeowners insurance policy. The study goes on to explain in detail the proposed improvements. Nyberg went on to explain the alternatives to service the school. Alternative 1: Is hooking into the water main on Clear Ridge through lots 10 and 11. There is currently a drainage easement but not a utility easement. Would need to obtain permission from both homeowners on changing that existing easement. Alternative 2: Would need to obtain a utility easement between lots 4 and 5 on Grange View. Alternative 2 may be cheaper although an easement has to be obtained the length of pipe isn't as long. Helmbrecht expressed some concern for the other residents and business owners in the downtown area that may want city water. And questioned why the water would stop at the corner of Progress and Main instead of continuing through the downtown area. Powers-Rasmussen asked Nyberg to clarify the purpose of the petition for water. Nyberg stated it is two-fold, one is to provide water so they can disconnect from the well and the other is to provide enough pressure for sprinkler system. They also have plans to annex to buildings to the site. They are coming in from two directions to provide an adequate pressure for water flow for a sprinkler system. Nyberg also aired that the school would like to begin this project in the summer. t Assessment explanation by Nyberg: City costs to include crossing the creek, over sizing the water main along Main Street compares an 8 inch line versus a 12 inch, and then there's two crossings on Main Street - one west of the creek and one on Progress. Costs for the city because not justifiable to residents. CCI-24MM.WPS 4 City Council Minutes of January 24, 1996 _ Assessments are based on sewer access charges, not on frontage. Non-assessable frontage is the area by the cemetery. A hook up charge would be additional to the resident at the time they choose to hook up at the cost of$1300.00. The street reconstruction construction costs have been assessed to the school and the apartments to make Progress into a 9 ton road. Assessments may be deferred as it has been done it the past but the city will have to look at how many homes would defer the assessment because the city will have to carry the financial burden. Alternative assessment rolls were prepared by Nyberg and will be attached to the minutes with the feasibility study. Nyberg stated the next steps would be to set a public hearing date for the improvement, set up a meeting between the liaisons, the school and the engineer to discuss the options, then order plans and specs which would give a better estimate of costs. Helmbrecht again mentioned the idea of a running the water main through downtown instead of doing patchwork. The least the city should do is send them a letter to see they want it. Wilharber addressed the issue of when the streets are reconstructed in that area may be that would be a good time to put water mains in. City Clerk will coordinate a meeting between the school, engineer and council liaisons. MOTION by Buckbee, second by Brenner to set up a public hearing for the first council meeting in February for the proposed water extension and street improvement. Motion carried unanimously. Advantage to move a little quickly on the proposal to obtain bids for construction. CLEARWATER MEADOWS As per Dave Nyberg's letter dated January 23, 1996 he recommends at this time to order preparation of a feasibility study on the proposed improvements. It also states that the feasibility study will include such issues as permits, floodplain regulations, potential utility alignments, and proposed street cross-sections. If the Council so desires, the feasibility study will also include a review of possible water hook-ups for the residents on the east side of Brian Drive. It MOTION by Buckbee, second by Helmbrecht of the acknowledgment of receipt of the petition for local improvement for project referred to as Clearwater Meadows. Motion carried unanimously. CCI-24MM.WPS 5 City Council Minutes of January 24, 1996 - Buckbee stated that the Resolution should state adequacy of petition. MOTION by Buckbee, second by Helmbrecht to approve resolution 96-07 a resolution declaring adequacy of the petition and ordering preparation of a study for improvement. Motion carried unanimously. FLOODPLAIN Dave Nyberg provided an update to the council on the information requested by FEMA and said that everything was sent to them. Nyberg also provided the city with a floodplain map that was sent to FEMA. WATER TOWER Councilmember Brenner want to discuss the water tower issue in that what Lino Lakes has plans to do and if they would still consider a joint venture. Nyberg has had discussions with them regarding the water tower. Discussed elevations and what it would take to jack under the freeway. They see it as a benefit to share costs with Centerville. ~ MOTION by Wilharber, second by Brenner to direct city engineer to prepare a letter for city letterhead to Lino Lakes for consolidation efforts for a water tower. Motion carried unanimously. CENTENNIAL FIRE DISTRICT JOINT POWERS AGREEMENT Wilharber stated that there have been problems in the past with representatives not showing therefore a quorum is not met. Milo Bennett stated this is true, and added that they are asking to change the number for a quorum from 5 of 6 members to 4 of 6 members. Provided that each city is represented by at least one member. Bennett stated the biggest change however is the funding formula. This formula is based on the five year average of runs, the population, and the market value. These factors represent actual history, the people protected, and the property protected. This formula makes sense because it actually reflects the activity. In addition to the funding formula is a balancing formula. This balancing formula uses items such as the city levy, tax capacity and average value of homes. This formula doesn't seem to have anything to do with the service provided. During the last five years there has been a balancing adjustment four of the years. This balancing adjustment has represented up to 10% of the actual budget. The balancing adjustments do not seem to make sense because the figures used do not represent anything that is related to the fire department and the amounts are unpredictable and can't justify changes to the cities. CCl-24MM.WPS 6 City Council Minutes ofJ anuary 24, 1996 ~ Requesting that this formula be taken out and any monies paid to or received by a city be refunded over a two year period. Finally to renumber due to the deletion of 3 sections for the formula. Lino Lakes and Circle Pines have already passed. Therefore, the average of runs, market value of the homes and the population will remain the determination in the formula. MOTION by Powers-Rasmussen, second by Helmbrecht to approve the Centennial Fire District Joint Powers Agreement recommended changes as presented. Motion carried unanimously. Bennett stated that coming up will be his annual report. He also reported that Centerville Station will be receiving a new pumper truck on Friday, January 26, 1996. The current pumper is a 1975. So the oldest vehicle in the station would be a 1990. ~ Wilharber questioned whether open houses are still done and when the last one was done. Bennett responded by saying that Lino Lakes had one as part of their city celebration when the station was new. Would be willing to do an open house in connection with a city event because this gives them an opportunity for fire prevention awareness. Wilharber suggested having an open house during the city wide garage sale days. C02 monitors are a new business for the fire fighters. It is a highly advertise issue although minor when compared to fire deaths. Bennett stated they have treated it as a public relations. They do have a regular operating procedure and training. Usually people need re-assurance when there alarms go off. Wilharber stated that the updates from the fire district are appreciated. Bennett commented that the doors are always open and willing to give tours and describe the operation of the fire department. LIQUOR ORDINANCE ANIMAL ORDINANCE PERSONNEL POLICY MOTION by Buckbee, second by Helmbrecht to table these items for further time to review. Motion carried unanimously. 1996 GOALS Wilharber recommended that the council provide Trudi Breuninger with the goals and prioritize and she would do a listing and prioritizing as it has been done in the past. Therefore this will be tabled until next council. CC 1-24MM.WPS 7 City Council Minutes ofJanuary 24, 1996 - REHBEIN LETTERS I PAYMENT Buckbee stated that the city is still holding his payment for Acorn Creek II because of the fill issue. The issue is where did the fill actually come from - the flood plain or the pond in Acorn Creek. Staff is to research if any money was paid for fill permits. Buckbee stated that previous clerks may need to be contacted by staff. Wilharber recommended no action be taken until the issue of the fill and fill permits are resolved. SENIOR HOUSING Brenner passed out a list of people for Steve Griesert to interview for the council's review. Griesert will also be interviewing a separate list of seniors by the phone. Brenner stated she tried to balance out the list so that they get a balanced view. CDBG l Helmbrecht stated that staff is to provide a list of projects. Council asked staff to check into a few programs and projects to see if they would be acceptable: DARE Program - Tracy's House - Water Extension - Public Works' needs MOTION by Buckbee, second by Helmbrecht to set a public hearing for Community Development Block Grant (CDBG) funding for the first City Council meeting in February at 7:00 p.m. and staff to provide a list of projects and public services that are acceptable. Motion carried unanimously. JOINT COUNCIL MEETING Trudi Breuninger reported that the tentative date provided by Randy Schumacher at Lino Lakes is February 8, 1996. Date is not good for Tom Wilharber, therefore staff is to get an alternate date. READER BOARD Helmbrecht stated that a question was given as to what is appropriate to put on the reader board in front of city hall. Council consensus to allow staff the judgment as to what can be put on the reader board. If it benefits the community, advertising is helpful. CC1-24MM.WPS 8 City Council Minutes of January 24, 1996 ~ FEBRUARY CITY COUNCIL MEETING MOTION by Helmbrecht to change the meeting date of the council meeting from the 14th to the 13th of February. Motion died for lack of second. City Council meeting is scheduled for the 14th of February. MET COUNCIL ACTION PLAN WORKSHOP Brenner stated that she would like to attend and also recommends staff and that it be brought to the attention of the Planning and Zoning Commission. MOTION by Buckbee, second by Powers-Rasmussen to allow Councilmember Brenner, staff and if someone from Planning and Zoning Commission would like to attend, to go to the Action Plan Workshop/Affordable and Life-Cycle Housing Fair on Friday, February 16, 1996. Motion carried unanimously. PAYMENT OF CLAIMS CENTENNIAL FIRE DISTRICT ~ MOTION by Buckbee, second by Wilharber to approve the Centennial Fire District expenditures dated January 19, 1996. Motion carried unanimously. CITY OF CENTERVILLE MOTION by Buckbee, second by Powers-Rasmussen to approve the City of Centerville receipts and disbursements dated January 11-24, 1996. Motion carried unanimously. ADJOURN MOTION by Powers-Rasmussen, second by Helmbrecht to adjourn the regular City Council meeting at 9:55 p.m. Motion carried unanimously. Respectfully submitted, .< :!. ~titC-{c\jJcU" )U'(5/'c) Trudi Breuninger City Clerk ~ CCI-24MM.WPS 9 CITY OF CENTERVILLE CITY COUNCIL JANUARY 10, 1996 Pursuant to due call and notice thereof, the City Council of the City of Centerville held their regular meeting on January 10, 1996 at the City Hall. Mayor Wilharber called the meeting to order at 7:07 p.m. PRESENT: Wilharber Buckbee Helmbrecht Powers-Rasmussen Brenner APPROVAL OF MINUTES MOTION by Helmbrecht, second by Powers-Rasmussen to approve the meeting minutes of December 27, 1995, with the one correction on page 9. Motion carried unanimously. SET AGENDA - Move up Appearances to next item and move up anything pertaining to the engineer. Add under Committee Reports: Planning and Zoning, Cooperative Adaptive Recreational Group, Police Meeting and EDC. Add under New Business - Workshops d. CDBG Training Add under New Business - Fee Structure Resolution Remove Kennel Licenses from Consent Agenda MOTION by Buckbee, second by Powers-Rasmussen to approve the agenda for January 10, 1996 with the above noted amendments. Motion carried unanimously. ApPEARANCES Snowmobile Issue Councilmember Helmbrecht started by saying that the city wasn't trying to stop snowmobiling in Centerville, but that there have been complaints from homes on Main Street that the snowmobiles are being driven too far into their yards. Dave VanBurkleo, Police Chief stated that in 1991 or 1992 there was a committee formed to establish trails and better access to the community. The committee was to get permission from property owners and establish easements and discuss how it would be groomed. The committee "fell apart" before anything was established. ~ Kevin Strands, Hugo Snowmobile Club asked about this committee; who was on it and would they still be interested in being a part of it. CCI-I0MM.WPS 1 City Council Minutes of January 10, 1996 t Rocky Larson, Rice Creek Trail Association agreed that forming a committee would be a good idea. Larson also added that grooming dollars are tight; funding for relocation of a trail would be better than a new trail. John Beland, Centerville resident asked ifit would be necessary to groom a trail that would be used. It would depend on how extensive the trail is, marking and establishing the trail in the beginning of the season was Larson's reply. Strands stated the problem with the trails is coming east to west. There are plenty of trails going north and south but traveling east to west there isn't anything. Snowmobilers have to use County Road 14 to cross over to get from Centerville to Hugo. VanBurkleo stated that the city needs to get County Board approval as required by the State Statutes in order for snowmobiles to be driven on a county road. Councilmember Helmbrecht stated that the current ordinance prohibits snowmobiles from operating on the county roads but that the city streets were okay. Helmbrecht also added that the County told her that the city could pass or amend the current ordinance authorizing a certain trail. Strands stated that people don't want to run their snowmobiles on the pavement therefore they drive on the residents yards. Strands suggested using an alternate route and not using Main Street. t Helmbrecht volunteered to work with residents and the snowmobile clubs. Connie Win, 1862 Main Street added that the people need to be committed and touch base on a monthly basis at least in the off season. It was suggested that the current snowmobile ordinance be posted because some snowmobilers aren't even aware there is an ordinance. Scott Maro, Centerville resident, asked about the use of A TV s. Marlow stated that residents that have plows on their 4-wheelers would like to have access to the gas station and the neighbor's, friend's or relative's home without having to put it on a trailer or getting a ticket for driving it on the street. Councilmember Buckbee stated that the Planning and Zoning Commission will be addressing it at their next meeting. Randy Neugent, Centerville resident, said that signs need to be posted and also speed limit signs to make people aware. Rice Creek Trail Association has signs available and said they would be more than happy to help. VanBurkleo stated that the snowmobilers have to respect others property when they put up no trespassing signs. VanBurkleo also volunteered to help the snowmobile clubs and committees. ~ CC1-I0MM.WPS 2 . \ City Council Minutes of January 10, 1996 - VanBurkleo also warned also those present that the biggest problem right now is snowmobile thefts and asked that everyone keep their eyes and ears open and to report anything suspicious. Councilmember Powers-Rasmussen questioned if the city changes the ordinance authorizing snowmobiles to be driven on Main Street would the city still be in compliance with the state law regarding the after dark section. Mayor Wilharber stated that it would only be a portion of Main Street and that the city would need clarification from the county on what needs to take place. He also added that the city cannot jump into changing the ordinance without checking into all options. VanBurkleo stated that it was Chapter 84 of the MN State Statutes that the city would need to comply with. SCHOOL WATER CONNECTION UPDATE Dave Nyberg, MSA Engineer recommended the city authorize a feasibility study be done and the cost to be shared with the school. Councilmember Helmbrecht stated that the residents on Main Street currently have an assessment from the flood plain project. John Stewart, MSA suggested that those properties could have a deferred assessment cost as done in the past. Councilmember Buckbee stated the school is under the impression that the cost would only be $65,000. Nyberg stated that was the amount passed on to Roger Winberg previously for a different route. MOTION by Helmbrecht, second by Brenner to approve Resolution 96-01 authorizing MSA to conduct a feasibility study at a cost not to exceed $1800.00. Motion carried, Powers-Rasmussen absent at time of vote. CLEARWATER MEADOWS Nyberg stated that this project will be going before P&Z to be rezoned. John Stewart added that water service is available on the west side and a provision may need to be made to provide water to the east side. Nyberg stated the developer is working with Rice Creek on the mitigation ponding and that the excavation work would be done prior to utilities going in. It is against the flood plain regulations to bring in a lot of fill. Nyberg stated that FEMA has requested additional information and he will be sending it in within 2 weeks. FEMA would provide the city with new flood maps with correct elevations. CC1-10MM.WPS 3 City Council Minutes of January 10, 1996 ~ Buckbee stated that the developer is proposing the homes be sold at $150,000 and lots would be approximately $30,000. Councilmember Brenner questioned whether this is within the Comp Plan. Brenner added that the city does not want to lose commercial property. Wilharber suggested the council wait until the proposal is before them to discuss further. QUAD COMMUNITY PRESS Wilharber welcomed Bob Elsenpeter as the reporter for Quad Press covering Centerville. 1996 APPOINTMENTS The Council discussed the appointments making changes from last year. A copy will be made a part of the minutes. Councilmember Buckbee addressed the increase of the paper's legal prices. Michelle Larson, Advertising Director stated she would check into the prices on the invoices and affidavits. ~ MOTION by Brenner, second by Helmbrecht to approve Resolution 96-02, 1996 Appointments and to have staff distribute a copy of the resolution to each party. Motion carried unanimously. SPECIAL USE PERMITS BAD PAINT Tom Rad was present and stated that he leases out 1200 square feet and operates a one man shop. The work is custom painting of motorcycle parts. MOTION by Powers-Rasmussen, second by Helmbrecht to approve the special use permit for RAD Paint with the condition that RAD Paint meets the requirements of Ordinance 4. Motion carried unanimously. ACCESSORY RESEARCH MOTION by Powers-Rasmussen, second by Buckbee to approve the special use permit for Accessory Research with the condition they meet the requirements of Ordinance 4. Motion carried unanimously. COMMITTEE REPORTS PARK AND RECREATION The council discussed the notes from the P&R meeting. The council requests clarification of what P&R would like in reference to the park dedication ordinance. CCI-I0MM.WPS 4 City Council Minutes of January 10, 1996 COOPERATIVE ADAPTIVE RECREATION GROUP Wilharber stated that someone with a disability would be good to serve as representative for Centerville. This group covers ADA accessibility for areas. EDC Brenner stated the EDC had a representative come out from ICOM for a city hall sign. The sign would have the city logo and a reader board. EDC is currently working on different funding. They will also work on developing a policy for using the sign. LAKE SANITATION Councilmember Helmbrecht stated she is getting a lot of complaints regarding the garbage carrier. Powers-Rasmussen stated as the liaison for Lake Sanitation she has not heard of any complaints except for one. Powers-Rasmussen felt as the liaison she should have been made aware of the complaints. Helmbrecht requested staff send a letter to Lake Sanitation inquiring if they want the contract to continue and that they respond by letter or in person at a council meeting. MOTION by Wilharber, second by Helmbrecht to allow Powers-Rasmussen to work with Lake Sanitation on the complaints and contract issues. Motion carried unanimously. ~ INSURANCE PREMIUM Greg Hellings expressed that the city can grandfather Paul Palzer into the policy by establishing a written agreement or the city can make Palzer comply with the policy as adopted. Paul Palzer stated he would like to continue with the way it has been done in the past; it would also save the city some money. MOTION by Buckbee, second by Helmbrecht to have staff contact the City Attorney to draft an agreement to grandfather Paul Palzer in the personnel policy as far as the city reimbursing him for insurance costs. Motion carried unanimously. PERSONNEL POLICY MOTION by Brenner, second by Powers-Rasmussen to table the personnel policy until the next meeting for more time to review. Motion carried unanimously. Helmbrecht stated for clarification that vacation is not 3 weeks after 1 year and comp time that is accrued and taken within the same pay period is paid at straight time not at time and a half. It SNOWMOBILE ORDINANCE CC1-10MM.WPS 5 . \ City Council Minutes of January 10, 1996 ~ Councilmember Helmbrecht will work with the snowmobile clubs, the county and staff to establish a snowmobile ordinance. MOTION by Helmbrecht, second by Brenner to direct staff to send a letter to the county board requesting input on the snowmobile issue, directing snowmobile traffic and also request examples of ordinances that authorize snowmobiles on county roads. Motion carried unanimously. QUAD PRESS Michelle Larson, Advertising Director stated she perceives that Centerville is having a problem with the paper and that she would like them aired. Councilmember Buckbee replied that although the entire city is in the circulation of the paper there are a number of residents who don't receive it. Larson asked it there was a council liaison that residents go to? A: Residents are asked to contact the paper directly. Buckbee stated that she doesn't feel the reporters have been giving Centerville the time and space in the paper that it deserves. Larson replied that it is a judgment call for the reporter on which issue in which city is better. Larson questioned the comment made that the Quad is holding Centerville "hostage". Buckbee answered that she would like to see more competition. Wilharber commented on the lack of coverage during the city's Festival of Lakes and the park dedications that were covered by the news channels but not by the neighborhood paper. Powers-Rasmussen remarked that she wouldn't have a problem with the rates as long as Centerville is getting the coverage it deserves. Larson stated she would check on the rates and will try to improve the delivery and news coverage for Centerville. EMPLOYEE REVIEW TIMES Councilmember Helmbrecht stated that typically in the past reviews have been done in October or November. Wilharber commented that it because it is a budgeting issue. Helmbrecht requests that reviews be done in January or February. Department heads should be able to provide the council with a good estimate on increases at budget time. It would be less problems if done earlier in the year, Helmbrecht stated. CC1-10MM.WPS 6 " , City Council Minutes of January 10, 1996 Buckbee stated that reviews are done one on one with the supervisor and then one with the ERB. Paul Palzer would be responsible for the Public Works employees and Tom Wilharber will be responsible for the Administrative staff until a coordinator is hired. LIFE INSURANCE Helmbrecht questioned whether life insurance is offered to city employees. Buckbee replied the PERA offers it for $12.00 a month and that it is paid by the employee. ORDINANCE 22-C - PERSONNEL MOTION by Buckbee, second by Helmbrecht to approve Ordinance 22-C; an ordinance establishing a uniform and equitable system of personnel administration and drug testing policy for the employees of the city and repealing Ordinance 22-B relating to the same subject. Motion carried unanimously. 1996 GOALS MOTION by Helmbrecht, second by Powers-Rasmussen to table the 1996 Goals and to have council submit their goals in writing to staff prior to meeting. Motion carried unanimously. ~ NEWSLETTER The council provided some suggestions and changes, including but not limited to adding the budget for 1996 and the pie charts to the newsletter. MOTION by Powers-Rasmussen, second by Brenner to approve the 1st quarter newsletter with the changes suggested. Motion carried unanimously. WORKSHOPS TIF SEMINAR MOTION by Wilharber, second by Brenner to approve Councilmember Helmbrecht, Danell Westbrock and Trudi Breuninger to attend the TIF Seminar February 1-2, 1996. Motion carried unanimously. Councilmember Buckbee stated she would come in to City Hall to help staff. MUNI-PALS MOTION by Powers-Rasmussen, second by Brenner to approve Trudi Breuninger to attend the Muni-pals one-day workshop on January 30, 1996. Motion carried unanimously. CC1-10MM.WPS 7 , )', City Council Minutes of January 10, 1996 BUILDING OFFICIALS MOTION by Powers-Rasmussen, second by Brenner to approve Paul Palzer to attend the Building Officials Seminar. Motion carried unanimously. CDBG TRAINING MOTION by Wilharber, second by Buckbee to approve Trudi Breuninger and Danell Westbrock attend the free CDBG training on January 24, 1996. Motion carried unanimously. Councilmember Buckbee stated she would come in to City Hall to help statT. RESOLUTION 96-03 AFFIRMING COUNCIL/STAFF RESPONSIBILITIES MOTION by Buckbee, second by Helmbrecht to approve Resolution 96-03 affirming council/statT responsibilities. Motion carried unanimously. RESOLUTION 96-04 APPOINTING A RESPONSffiLE AUTHORITY ~ MOTION by Buckbee, second by Helmbrecht to approve Resolution 96-04 appointing Tom Wilharber as the responsible authority and assigning duties until a City Coordinator is hired. Motion carried unanimously. RESOLUTION 96-05 - 1996 FEE STRUCTURE Exhibit C _ On Sale Liquor License Fees need to be change back to the 1994 prices until a public hearing is held to amend them to compute from occupancy versus square footage. MOTION by Buckbee, second by Helmbrecht to approve Resolution 96-05 a resolution approving a fee structure for 1996, with the amendment to exhibit c as mentioned above. Motion carried unanimously. RENEW AL OF KENNEL LICENSES MOTION by Wilharber, second by Helmbrecht to approve the renewal of kennel licenses to: 6882 Centerville Road & 7381 Peltier Circle. Motion carried, Buckbee abstained. CONSENT AGENDA MOTION by Helmbrecht, second by Powers-Rasmussen to approve the consent agenda consisting of: Special Use Permit Renewals to: Eagle Trucking, 7087 - 20th Avenue, So. Arcade Asphalt, 7055 - 21st Avenue, So. CC1-10MM.WPS 8 City Council Minutes of January 10, 1996 ~ Noble Welding, 7075 - 21st Avenue, So. Little Rascal, 1724 Main Street Odyssey Lures, 7129 - 20th Avenue, N. Casanova, Inc., 7129 - 20th Avenue, N. Cellular One Tower, on city property Appointment of Kevin Fogerty to the Park & Recreation Committee and; Paul Palzer's membership to North Star Chapter on.c.B.o. Motion carried unanimously. PAYMENT OF CLAIMS CENTENNIAL FIRE DISTRICT MOTION by Powers-Rasmussen, second by Brenner to approve the Centennial Fire District's expenditures dated January 5, 1996. Motion carried unanimously. CITY OF CENTERVILLE MOTION by Powers-Rasmussen, second by Brenner to approve the receipts and disbursements for the City ofCenterville dated December 28-31, 1995. Motion carried unanimously. MOTION by Powers-Rasmussen, second by Brenner to approve the receipts and disbursements for the City of Centerville dated January 1-10, 1996. Motion carried unanimously. ANOKA COUNTY TECHNICAL COLLEGE MOTION by Buckbee, second by Helmbrecht to direct staff to send a letter to the legislature regarding the closing of the Anoka County Technical College stating the city's opposition to it closing. Motion carried unanimously. ADJOURN MOTION by Powers-Rasmussen, second by Helmbrecht to adjourn the regular city council meeting at 9:53 p.m. Motion carried unanimously. Respectfully submitted, \ 'le., '.', ,c)\.. ~v c( A... CJ(,<-_ ~ <...-l----<-_~. J ({ i'- S ( ~ Trudi Breuninger City Clerk CCI-I0MM.WPS 9 ~ CITY OF CENTERVILLE CITY COUNCIL WORKSHOP JANUARY 10, 1996 Pursuant to due call and notice thereof, the City Council of the City of Centerville held a workshop on January 10, 1996 at the City Hall. Mayor Wilharber called the meeting to order at 6:30 p.m. PRESENT: Wilharber Buckbee Helmbrecht Powers-Rasmussen Brenner Pam Wunderlich, The Brimeyer Group The purpose of the workshop was to discuss the position of the Coordinator /Administrator. Ms. Wunderlich was given the history of the previous Administrators and provided the council with the process in which The Brimeyer Group goes through in a search to fill a position. The Brimeyer Group will hold one-on-one interviews with the Councilmembers, staff, and committee members to establish a profile of the city and the position. MOTION by Helmbrecht, second by Buckbee to adjourn the workshop at 7:00 p.m. Motion carried unanimously. Respectfully submitted, .r' ) . ./. \__;- ( ( (t. ( \,-~_j t" l (( ) I. I ~ \ (. ( , , ; Trudi Breuninger City Clerk