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HomeMy WebLinkAbout2007-12-12 CCCITY OF CENTERVILLE CITY COUNCIL MEETING December 12, 2007 6:40 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled meeting on December 12, 2007, at City Hall, 1880 Main Street. PRESENT: Mayor Mary Capra Council Member Linda Broussard Council Member Michelle Lakso Council Member Jeff Paar ABSENT: Council Member Tom Lee City Administrator Dallas Larson STAFF: Finance Director John Meyer City Attorney Kurt Glaser City Engineer Mark Statz Public Works Director Paul Palzer I. CALL TO ORDER Mayor Capra called the December 12, 2007, City Council meeting to order at 6:40 p.m. II. APPROVAL OF AGENDA Mayor Capra added page 10a to Item 1 of the Consent Agenda Mayor Capra added Item 3: Resolution #07- – Securing Letter of Credit or RCWD – Backage Road Project to Old Business. Mayor Capra added Item 4: Resolution #07-0 – Returning TIF District 1-4 Funds to Anoka County to Old Business. Mayor Capra added Item 7: City Hall/Fire Station Outdoor/Security Lighting Replacement to New Business. Mayor Capra added Item 8: Approval of the 2007/2008 Rink Attendance Per Staff Recommendation to New Business Mayor Capra added Item 9: Community Emergency Response Team (CERT) City of Centerville Council Meeting Minutes December 12, 2007 Mayor Capra added Item 3: Complaints (Neighbor Retaliation) to Announcements/ Updates Motion by Council Member Paar, seconded by Council Member Lakso, to approve the agenda as amended. All in favor. Motion carried unanimously. III. PUBLIC HEARINGS Mayor Capra opened the Public Hearing 6:42 p.m. 1.Consideration of Vacating Public Easements (1580 & 1588 Sorel Street – Hanson/Marshall) City Engineer Statz summarized the vacating of the public easements of 1580 and 1588 and Sorel Street. He stated all the new easements have been procured with the new plat. Councilmember Broussard inquired as to the outcome of the meeting with the neighbors concerning the lot line. Mr. Eric Marshall, 1580 Sorel Street, replied that all lines were correct. Motion by Council Member Paar, seconded by Council Member Lakso, to Close the Public Hearing. All in favor. Motion carried unanimously. Mayor Capra closed the Public Hearing at 6:44 p.m. IV. APPROVAL OF COUNCIL MINUTES 1.November 28, 2007 City Council Meeting Minutes City Attorney Glaser requested that the following sentence be added as paragraph 6 to page 4 of 9: “This money would be kept in a separate account used only for Fete-des- Lacs monies.” Mayor Capra requested a change from “. . . notify the violators . . .” to “Consensus reached to request Public Works comprise a list of violators” on page 5 of 9. Mayor Capra requested that on page 8 of 9, paragraph 6, to change “Councilmember” Lakso to “EDA President” Lakso. Motion by Council Member Paar, seconded by Council Member Lakso, to approve the November 28, 2007 City Council meeting minutes as amended. All in favor. Motion carried unanimously (3/1 - Councilmember Broussard abstained due to her absence). Page 2 of 9 City of Centerville Council Meeting Minutes December 12, 2007 V. CONSENT AGENDA 1.City of Centerville November 29, 2007 through December 12, 2007 Claims 2.Centennial Fire District Claims through November 30, 2007 3.Resolution #07-050 – Operating Transfer of Funds 4.Resolution #07-051 – Authorizing a Loan Between Funds 5.Anoka County Agreement for Residential Recycling Program 2008 6.Parks & Recreation Committee Recommendation to Authorize the use of Laurie LaMotte Memorial Park Ball Fields for the 2008 Season to Centennial Lakes Little League 4/1-8/15/08, M-F 4:00 p.m. to Dark 7.Parks & Recreation Committee Recommendation to Expend Maintenance Funds - 2007 to Replace/Rehabilitate Play Structure Equipment at Tracie McBride – Earl F. Anderson (E.F.A.) – Not to Exceed $9,800 8.North Anoka Meals on Wheels Request for Letter of Support Councilmember Broussard requested that Item 7 be removed for discussion. Motion by Council Member Paar, seconded by Council Member Broussard, to approve Consent Agenda Items 1 through 6 and 8 as presented. All in favor. Motion carried unanimously. Councilmember Broussard questioned whether Item 7: Parks & Recreation Committee Recommendation to Expend Maintenance Funds -2007 to Replace/Rehabilitate Play Structure Equipment at Tracie McBride – Earl F. Anderson (E.F.A.) – Not to Exceed $9,800, was part of the 2007 budget. Councilmember Lakso replied that it made sense to take this out of the maintenance fund. Motion by Council Member Broussard, seconded by Council Member Lakso, to approve the Item 7 as presented. All in favor. Motion carried unanimously. VI. AWARDS/PRESENTATIONS/APPEARANCES None VII. OLD BUSINESS 1.Resolution #07-052 – Vacating Easements in the Plat of Centerville (1580 & 1588 Sorel Street – Hanson/Marshall) Motion by Council Member Paar, seconded by Council Member Broussard, to approve Resolution #07-052, a Resolution Vacating Easements in the Plat of Centerville (1580 & 1588 Sorel Street – Hanson/Marshall). All in favor. Motion carried unanimously. 2.Approval of Final Plat – Hanson/Marsh – Sorel’s End Page 3 of 9 City of Centerville Council Meeting Minutes December 12, 2007 City Attorney Glaser questioned whether it was a PUD and subsequent researched showed it was not a PUD and all variances have been previously granted. Councilmember Broussard questioned where this is documented. City Attorney Glaser stated that this was done with the preliminary approval of the final plat. Mr. Marshall, 1580 Sorel Street, commented that nine variances were approved 14 years ago. City Attorney Glaser commented that once a variance is approved, it is the responsibility of the homeowners to record these with the County. City Attorney Glaser stated that all the required variances were approved by the Planning Commission. Motion by Council Member Broussard, seconded by Council Member Lakso, to approve the Final Plat – Hanson/Marsh – Sorel’s End as recommended by the City Attorney. All in favor. Motion carried unanimously. 3.Resolution #07-053 – Securing Letter of Credit or RCWD – Backage Road Project City Engineer Statz stated that as part of the requirements from the RCWD requires assurance that the City follows through with the wetlands requirements. He stated that this is a security they require and Finance Director Meyer found a no-charge letter of credit. Motion by Council Member Lakso, seconded by Council Member Paar, to approve Resolution #07-053, a Resolution Securing Letter of Credit or RCWD – Backage Road Project for $31,000 for a term of three years. All in favor. Motion carried unanimously. 4.Resolution #07-054 – Returning TIF District 1-4 Funds to Anoka County Finance Director Meyer reported that the TIF district was terminated in 2005. He stated a portion of the funds would be returned to the City once a resolution is passed. Motion by Council Member Lakso, seconded by Council Member Paar, to approve Resolution #07-054, a Resolution Returning TIF District 1-4 Funds to Anoka County. All in favor. Motion carried unanimously. VIII. NEW BUSINESS Page 4 of 9 City of Centerville Council Meeting Minutes December 12, 2007 1.Final Pay Estimate and Closeout, Volk Sewer & Water Inc. – Hunters Crossing rd 3 Addition -- $61,813.15 City Engineer Statz explained that this is the final pay request to close the project and begin the one-year warrantee period. Motion by Council Member Paar, seconded by Council Member Lakso, to approve rd Final Pay Estimate and Closeout, Volk Sewer & Water Inc. – Hunters Crossing 3 Addition -- $61,813.15. All in favor. Motion carried unanimously. 2.Pay Estimate #3 and Final, Gustafson Excavating, Inc. – Fairview Street Improvements -- $16,403.89 City Engineer Statz reported that this project came in under the estimated amount and this is the final pay request to close the project and begin the warrantee period. Motion by Council Member Broussard, seconded by Council Member Paar, to approve Pay Estimate #3 and Final, Gustafson Excavating, Inc. – Fairview Street Improvements for $16,403.89. All in favor. Motion carried unanimously. 3.Resolution #07-055 – Adjustments to the Pay Schedule for Non-Bargaining Unit Staff Finance Director Meyer stated that this includes the three percent cost of living adjustment. Motion by Council Member Paar seconded by Council Member Lakso, to approve Resolution #07-055, a Resolution Providing for Adjustments to the Pay Schedule for Non-Bargaining Unit Staff. All in favor. Motion carried unanimously. 4.Resolution #07-056 – Employee Benefits Finance Director Meyer reported the biggest change to employee benefits is in how insurance is provided to the employees. Mr. Al Roth, AT Group, presented information on how employee insurance benefits are provided. Mayor Capra questioned if there was a set dollar amount that employees could use for benefits. Finance Director Meyer replied that was correct. He explained the change gives employees the option to participate in a Health Savings Account. Discussion ensued. Page 5 of 9 City of Centerville Council Meeting Minutes December 12, 2007 Councilmember Broussard stated that she wanted to ensure Employer Liability coverage is included if the City intends to self administrate. She requested a Certificate of Liability Insurance from AT Group be required also. Motion by Council Member Lakso, seconded by Council Member Broussard, to approve Resolution #07-056, a Resolution to Self-Administrate an Employee Benefits Plan with Assistance from AFLAC with the additional stipulations of insurance requirements. All in favor. Motion carried unanimously. 5.Resolution #07-057 – Adopting the Wellhead Protection Plan Public Works Director Palzer reported that the Wellhead Protection Plan is completed. He recommended this resolution be adopted to protect the City’s water supply. City Glaser commented that he and City Administrator Larson are working on the specifics of the code requirements and changes. Motion by Council Member Paar, seconded by Council Member Lakso, to approve Resolution #07-057, a Resolution Adopting the Wellhead Protection Plan as presented. All in favor. Motion carried unanimously. 6.City Hall Hours on Christmas Eve Day Mayor Capra stated that generally the unwritten rule is that staff leaves at noon on Christmas Eve Day. Motion by Council Member Lakso, seconded by Council Member Paar, to approve City Hall Staff Leave at 12:00 Noon on Christmas Eve Day with the remaining four hours to be employee PTO time. All in favor. Motion carried unanimously. 7. City Hall/Fire Station Outdoor/Security Lighting Replacement Mayor Capra questioned why this is not paid for by the Fire Department. She stated that she requires additional information before a decision could be made. Public Works Director Palzer stated that the breaker box is on the Fire Department side and it is maintained by City Hall. Discussion ensued. Motion Lakso, seconded by Councilmember Broussard, to authorize City Administrator Larson and Public Works Director Palzer to determine the best option, not to exceed $2,000, with the understanding that Public Works accomplish City Hall/Fire Station Outdoor/Security Lighting Replacement, if appropriate. All in favor. Motion carried unanimously. Page 6 of 9 City of Centerville Council Meeting Minutes December 12, 2007 8. Approval of the 2007/2008 Rink Attendant. Mayor Capra stated that this is budgeted and recommends staff make a decision. Councilmember Broussard questioned whether drug testing or background checks are conducted. City Attorney Glaser indicated that there is no City policy on this. Councilmember Broussard recommended that this be a requirement in the future. City Attorney Glaser commented that his office could provide a waiver. He stated they could provide information regarding a crime of violence, crimes involving children, drug related crime, or crimes involving dishonesty. He stated that this would be applied to all new hires and juveniles. Motion Councilmember Broussard, seconded by Councilmember Lakso, to approve, with respect to all new hires, that all juveniles must provide a waiver from a responsible adult and to direct City staff to check for the criteria regarding violence, dishonesty, drug and alcohol, and crimes against children; adult new hires must provide a waiver to run their criminal history; employment is contingent upon receipt of such waiver. All in favor. Motion carried unanimously. Motion Councilmember Broussard, seconded by Councilmember Paar, to authorize City Administrator Larson and Public Works Director Palzer to hire the 2007/2008 Rink Attendants. All in favor. Motion carried unanimously. 9. Community Emergency Response Team (CERT) Councilmember Lakso introduced the CERT program. She stated that she would be presenting more in-depth information in January, 2008. She stated that her goal is to saturate the media with information in January, 2008 and hopes to begin training in February or March, 2008. She encouraged everyone to participate in the training and be empowered to be prepared during an emergency or disaster. Councilmember Broussard questioned if people could sign up at City Hall if they have special needs. Councilmember Lakso stated that as the program grew, that would be a great idea. She commented they hope to have several teams trained throughout the city. Mayor Capra congratulated Councilmember Lakso for her participation in this program. IX. ANNOUNCEMENTS/UPDATES 1.City Administrator Larson Page 7 of 9 City of Centerville Council Meeting Minutes December 12, 2007 Absent, no report given. 2.Downtown Redevelopment Mayor Capra requested that City Attorney Glaser set up a meeting with the Beard Group for December 20, 2007, at 6:30 p.m. She stated that the alternate date is December 26, 2007, after the regular City Council meeting. Mayor Capra requested that Finance Director Meyer to inform the City Clerk for posting this work session. City Engineer Statz called attention to the updated bound copy of the Centerville Downtown Redevelopment Plan. He commented that an Environmental Impact Statement is not required. 3.Complaints (Neighbor Retaliation) to Announcements/ Updates Mayor Capra stated that she met with staff concerning neighbor retaliation complaints. Public Works Director Palzer pointed out that a great deal of staff time and $8,000 to $10,000 of City Attorney and City Engineer fees are spent dealing with neighborhood complaints and retaliation. He questioned whether there was a better way to deal with these problems. Councilmember Broussard asked what types of issues in particular he is referring to. Public Works Director Palzer commented that they are generally ordinance violations. He stated that he would like to see the CSO Officers deal with ordinance violations and issue citations. City Attorney Glaser explained how this could be done. He stated that it is a careful balance and there comes a point that you do not discourage the use of Public Services. Discussion ensued. Mayor Capra stated that a work session would be held in early 2008 to decide how to deal with these violations and establish a procedure to follow. Councilmember Broussard commented that the Planning and Zoning Commissioners should also be involved in the work session. She requested that Public Works Director Palzer compile a list of the most common violations prior to the work session. City Attorney Glaser recommended that people consider using County Mediation Services. Page 8 of 9 City of Centerville Council Meeting Minutes December 12, 2007 4.Other Councilmember Lakso announced the EDA Business meeting would be held at City Hall on December 18, 2007 at 7:30 a.m. She encouraged all businesses to become involved. X. ADJOURNMENT Motion by Council Member Broussard, seconded by Council Member Paar, to adjourn the December 12, 2007 City Council Meeting at 8:15 p.m. All in favor. Motion carried unanimously. Transcribed by: Dianna Wise, Recording Secretary TimeSaver Off Site Secretarial, Inc. Page 9 of 9