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Home My WebLink About1997 CC Minutes ~ CITY OF CENTERVILLE CITY COUNCIL MEETING MONDAY, DECEMBER 22, 1997 Pursuant to due call and notice thereof, the City Council of the City of Centerville held their regularly scheduled Council meeting on December 22, 1997 at City Hall, 1880 Main Street. Mayor Tom Wilharber called the meeting to order at 6:00 p.m. PRESENT: Mayor Tom Wilharber Council Members: Theresa Brenner Mary Jo Helmbrecht ABSENT: Council Members: Sanna Buckbee Laura Powers STAFF/CONSULTANTS PRESENT: Administrator Jim March Clerk Ry-Chel Gaustad Public W orks/Building Official Paul Palzer Intern Troy Bonkowske 1/// / / / / / / / // / / / // / // // / // / / / / / / / / / / / / / ////1/// / / / / / // / / / / // // / / // //1// / / / // / / / / / / / / / // / // / // / / / / / // // / //1/// / / / / / / / / / // / ////1// / / / / / / / / / / / CALL TO ORDER CONSIDERATION OF MINUTES November 24. 1997 Council Meeting Minutes MOTION by Mayor Wilharber to table the November 24, 1997 Council Meeting Minutes due to lack of a quorum. Motion seconded by Councilmember Brenner. Motion carried unanimously. December 10. 1997 Council Meeting Minutes MOTION by Councilmember Helmbrecht to approve the December 10, 1997 Council meeting Minutes with noted changes. Motion seconded by Mayor Wilharber. Motion carried unanimously. PAYMENT OF CLAIMS The City of Centerville December 11 - 22 MOTION by Councilmember Brenner to approve the receipts and disbursements for December 11 _ 22. Motion seconded by Councilmember Helmbrecht. Motion carried unanimously. SET AGENDA 1998 Goals and Objectives Information on the Joint Police Commission t Rescheduled EDC Meeting Pull Special Use Permits from the Consent Agenda MOTION by Councilmember Helmbrecht to approve the set agenda with noted changes. Motion seconded by Councilmember Brenner. Motion carried unanimously. PETITIONS AND COMPLAINTS Mr. March reported Staff implemented a new complaint log method for tracking and following up on complaints. UNFINISHED BUSINESS Elementary School Crosswalk Update Mr. March updated the Council on the Elementary School crosswalk. The Centerville Elementary School requested Anoka County to conduct a Main Street traffic study which will determine if the school will contribute to the cost ofthe traffic signals. Mr. Bonkowske reported the school is contending with 1997 budget constraints, however, 1998 funds may be available. Mr. Bonkowske suggested installing one flashing light, facing west bound and positioned high enough so that east and west traffic will notice the crosswalk area. Mr. Bonkowske estimated one flashing light at $5,000 - $6,000. In addition, NSP may contribute $300.00. Councilmember Helmbrecht noted the traffic study may convince the school to bus children to school instead of allowing them to walk. Councilmember Brenner suggested installing a "reduce speed ahead" sign in addition to the 30-mph sign. Main Street Speed Sign Mr. March briefed the Council on the Main Street speed sign. Mr. March called attention to a letter the City received from Anoka County Highway Department. Mr. March pointed out the letter stated the City's 30 mph speed sign was removed. Mr. Nyberg arrived at 6:28 p.m. Clearwater Meadows Pay Estimate No.6 MOTION by Councilmember Helmbrecht to approve Clearwater Meadows Pay Estimate No.6 in the amount of$59,292.31 contingent upon the contractor submitting a lien waiver. Motion seconded by Councilmember Brenner. Motion carried unanimously. 20th Avenue Utilities/ Lino Lakes Issues Mr. Nyberg updated the Council on a meeting held between Cities of Centerville and Lino Lakes. Mr. Nyberg explained Lino Lakes may propose to widen and reconstruct 21st Avenue and request 50 percent payment from Centerville. The City of Centerville will need to discuss plowing, resurfacing and reconstruction of218t Avenue in the Joint Powers Agreement (JPA). Mr. Nyberg added State aid will not be available to Lino Lakes if the road is shared with Centerville. Councilmember Helmbrecht suggested annually each city contribute road maintenance funds. Mr. Nyberg explained the Lino Lakes City Charter may have restrictions with contributing road maintenance funds. Councilmember Helmbrecht requested road maintenance costs be addressed t in the JPA. Mr. March questioned Lino Lakes plans to extend 21st Avenue to Cedar Street. Mr. Nyberg replied Lino Lakes plans to construct 800 feet on 21st Avenue south of Main Street. Mayor Wilharber questioned if Gerald Rehbein petitioned for this improvement. Mr. Nyberg understood Mr. Rehbein petitioned for the road but he was unsure what type of deal Mr. Rehbein negotiated with Lino Lakes. Mayor Wilharber commented it may be difficult for the City to assess the present business owners for the road construction. Mr. Nyberg explained Cities assess 20 - 25 percent of the road construction cost. Mayor Wilharber suggested Centerville and Lino Lakes request feedback from Anoka County. Lakeland Hills Final Development Contract Mr. March reviewed the revisions to the Lakeland Hills final development contract. Mr. March reported Mr. Palzer and Mr. Nyberg reviewed the contract and were satisfied. In addition, Mr. March noted a clean copy will be submitted to the City Attorney. MOTION by Councilmember Helmbrecht to approve the developers agreement with noted changes contingent upon the Attorneys approval. Motion seconded by Councilmember Brenner. Motion carried unanimously. Amendment to Ordinance #45 Mr. March briefed the Council on an amendment to Ordinance #45. Specifically, the ordinance addresses the implementation of the new water meter devices. Mr. March noted the amendment is too minor to bring before the Planning and Zoning Commission for comment, but he will mention the issue at their next meeting. NEW BUSINESS Consideration of 1998 Appointments Councilmember Helmbrecht suggested the City research bids from other newspapers, such as, Blaine Spring Lake Park, Peach, and Forest Lake Times. The Council elected to discuss 1998 appointments when the full Council is present. Consideration of 1998 Fee Schedule Mr. March and Mr. Palzer suggested leaving RED's at $1,750. Mayor Wilharber suggested including the water meter fee. Final Approval of 1998 Licenses MOTION by Councilmember Helmbrecht to approve the 1998 license renewals. Motion seconded by Councilmember Brenner. Motion carried unanimously. 1998 Goals and Objectives Mayor Wilharber requested Council and Staff submit 1998 goals and objectives by the next Council meeting. ~ Information on the Joint Police Commission Mayor Wilharber reported he has been in contact with Lexington, Circle Pines and plans to talk with Lino Lakes to see if the Cities should consider a Four-City Police Department. Special Use Permits Arcade Asphalt, 7055 - 21st Avenue, So Casanova, Inc. 7129- 20 Avenue, So Eagle Trucking, 7087 - 20th Avenue, So Integrity Systems, 1724 Main Street Noble Welding, 7075 - 21st Avenue, So Odyssey Lures, 7129 - 20th Avenue, N RAD Paint, 7129 - 20th Avenue, N ADL, 7095 - 20th Avenue, So Councilmember Brenner requested Staff investigate to see if Performance Auto needs a special use permit. MOTION by Councilmember Brenner to accept renewals of special use permits as submitted. Motion seconded by Councilmember Helmbrecht. Motion carried unanimously. COMMITTEE REPORTS Economic Development Committee Councilmember Brenner reported on EDC. EDC plans to meet on January 6, at 5:00 p.m. to complete the Minnesota Design Team application by the January 15, due date. ADMINISTRATIONS REPORT Payroll timing Mr. March informed Council staff payroll checks will be executed bimonthly, outside of Council meetings. Local Government Consultants Mr. March briefed the Council on Dorothy Person of Local Government Consultants progress. Ms. Person plans to make a presentation at 5:00 p.m. prior to the January 14, 1998 Council meeting. Holiday Office Hours Mr. March reported on the holiday office hours. City Hall will close at noon on Christmas Eve day and be closed on Christmas day. ~ CONSENT AGENDA 1. Resolution 97-27 Adopting 1997 Tax Levy, Collectible in 1998 2. Resolution 97-28 Adopting District No. 1-5 as an "Economic Development District" as defined in Minnesota Statutes, Section 469.174, Subdivision 12. 3. Resolution 97-29 Amending by Substitution the North Central Suburban Cable Communications Commission Joint and Cooperative Agreement for the Administration of a Cable Communications System. 4. Right of Way Ordinance MOTION by Councilmember Helmbrecht to approve the consent agenda excluding the right of way item. Motion seconded by Councilmember Brenner. Motion carried unanimously. ADJOURNMENT Mayor Wilharber announced Councilmember Theresa Brenner was elected to be the recipient of the Citizen of the year award and Paul Montain was elected as the Business Person of the year. Councilmember Brenner noted the Citizen of the year final candidates: Tom Dario, Randy Hagerty, Mary Capra, Ken Strains and Michael Navin. MOTION by Councilmember Helmbrecht to adjourn the December 22, 1997 Council meeting. Motion seconded by Councilmember Brenner. Motion carried unanimously. The December 22, 1997 Council meeting adjourned at 7:22 p.rn. Respectfully Submitted, '" ~\ C\i\ ~Ql~q-ClC\ Ry-Chel Gaustad, CMC City Clerk . CITY OF CENTERVILLE CITY COUNCIL MEETING WEDNESDAY, DECEMBER 10, 1997 Pursuant to due call and notice thereof, the City Council of the City of Centerville held their regularly scheduled Council meeting on December 10, 1997 at City Hall, 1880 Main Street. Mayor Wilharber called the meeting to order at 6:00 p.m. PRESENT: Mayor Tom Wilharber Council Members: Laura Powers Theresa Brenner Mary Jo Helmbrecht Sanna Buckbee ABSENT: None STAFF/CONSULTANTS PRESENT: Administrator Jim March Clerk Ry-Chel Gaustad Public W orks/Building Official Paul Palzer Attorney Gregory Hellings Recycling Coordinator Randy Hagerty Engineer David Nyberg ****************************************************************************** CALL TO ORDER PUBLIC HEARING (S) Truth and Taxation The following major points emerged from the City administrator's analysis of the 1998 levy. The levy is proposed to increase by $135,080. The projected revenues and expenditures will balance. Mr. March noted in ranking local taxable values in Anoka County from lowest to highest Centerville is ranked #4. There is a correlation that exists with local taxable values. Centerville also ranks #4 on the list of local tax rates going from highest to lowest. Also, in comparison to other Minnesota communities, Centerville's budget has a somewhat unique characteristic that less than 15% of the budget is comprised of State aids. The vast majority of all property values in Centerville are increasing. Furthermore, when the City reaches 2500 in population the City will face a flat 3% levy limit to cover expenses and to provide services. After talking briefly about the current status of the proposed budget, Mr. March noted the budget will not be adopted until the December 22, 1997 Council meeting. There was no one present in opposition to the proposed budget. t 1 MOTION by Councilmember Powers to close the public hearing. Motion seconded by Councilmember Brenner. Motion carried unanimously. Trio Inn Mayor Wilharber opened the public hearing for questions or comments. The Council discussed an alleged liquor law violation against the Trio Inn for selling alcohol on Thanksgiving Day. Mr. Hellings noted the Council can discipline now or scheduled a continuation hearing after the court proceedings. Mr. Paul Montain owner of Trio Inn Bar (7082 Centerville Road) explained his position. Mr. Montain agreed the off-sale violation was true. However, the action was not intentional and there was no effort to deceive the City. Mayor Wilharber questioned Mr. Montain if the bar has a policy or procedures for selling off-sale. Mr. Montain said the responsibility is with the managers to direct bar tenders to either sell or not to sell and it was a management oversight. MOTION by Councilmember Powers to close the public hearing. Motion seconded by Councilmember Brenner. Motion carried unanimously. APPEARANCES CPLPD Recommendations for Waterworks Beach Club - Richard DeFoe ChiefVanBurkleo summarized the meeting between Mr. DeFoe and himself. ChiefVanBurkleo reported he had a productive meeting with Mr. DeFoe and all issues on the memorandum were addressed to his satisfaction. Councilmember Powers stressed a safety concern with the additional eighteen plus night, which makes three eighteen plus nights. ChiefVanBurkleo stated the Police Department plans to address Mr. DeFoe's commitment to providing adequate security. However, the Chief was unaware of an additional eighteen plus night. Mayor Wilharber read aloud the Circle Pines - Lexington Police Department (CPLPD) recommendations for Waterworks Beach Club. Mr. Bill Bisek (7098 Centerville Road) stressed the State laws' spell out the Police Department's recommendations, such as, a bar cannot sell alcohol to an obviously intoxicated person. Furthermore, placing contingencies on a liquor license is unnecessary. Mr. Bisek added, this may eventually become a Council habit to put stipulations on all liquor licenses. Mr. Hellings noted it is within the City's authority to place stipulations on any liquor establishment. Mayor Wilharber commented the recommendations were out of fairness to the liquor establishment. As a friendly reminder these are the State laws and the City will be looking closely at the stated areas. Mayor Wilharber asked Mr. DeFoe, ''How many eighteen plus nights are held at Waterworks?" Mr. DeFoe responded the Staff completed training, therefore, he resumed the eighteen plus nights which totals three nights. Councilmember Powers stressed her concern about the eighteen plus nights. Councilmember ~ 2 - Powers stated the Council has a responsibility as Elected Officials to the community to take under consideration eighteen year old kids driving in our community, who may be intoxicated. Mr. DeFoe commented there is sound advice in the Chiefs recommendations. However, he will do what the community advises. Mr. DeFoe added, he is happy to work with ChiefVanBurkleo and the City to satisfy any requirements to secure the liquor license, but Waterworks can comply with the recommendations without the contingencies on the liquor license. Mayor Wilharber noted the Police Departments recommendations were attached to the 1997 liquor license, if the Council deems it necessary they can attach regulations on the 1998 liquor license. Mr. Hellings suggested implementing a licensing policy for larger liquor establishments (ten employees on staff at one time) that they must complete training as directed by the Chief of Police. Mr. Bisek questioned the City if the restrictions will be specific to liquor licenses' holders. Mr. Hellings commented the regulations will be within State law. Councilmember Helmbrecht suggested addressing this issue at the next Council meeting. Councilmember Brenner asked, "Can the City put restrictions on Waterworks teen nights?" Mr. Hellings replied the City cannot limit teen nights but if there are liquor violations the City can implement stipulations. Mr. DeFoe stated he is happy to work with Staff to work out the stipulations so everybody is satisfied. Councilmember Powers welcomed Mr. DeFoe back to the community and she would be happy to work with him. Local Government Consulting - Dorothy Person Ms. Person distributed preliminary results of the Staff salary ranges and a level of hierarchy. Ms. Person reported the City Clerk, Building Inspector, Deputy Clerk and Receptionist are being paid less than the minimums in the market study. The report will be concrete after additional information is received. Ms. Person planned to visit the Council in January with the final salary and position recommendations. Trio Inn Liquor License The Council further discussed an alleged liquor law violation against the Trio Inn for selling alcohol on Thanksgiving Day. The Council discussed waiting until the courts complete their investigation before deciding on a penalty. Mayor Wilharber noted the City will have incurred an expense and should be reimbursed. Councilmember Powers added the City should be aware of the actual expenditures to prosecute the case and the Police Department's expense. After deliberation the Council elected to table the issue until after the court judgement to ensure City expenses are recovered. MOTION by Councilmember Helmbrecht to table the Trio Inn liquor license concern until resolution of the courts. Motion seconded by Councilmember Powers. Motion carried unanimously. MOTION amended by Councilmember Powers to authorize Staff to investigate the Police 3 Department's cost incurred the day ofthe occurrence. Motion seconded by Councilmember Helmbrecht. Motion carried unanimously. CONSIDERATION OF MINUTES October 22. 1997 Council Meeting Minutes MOTION by Councilmember Brenner to approve the October 22, 1997 Council meeting minutes with corrections. Motion seconded by Councilmember Buckbee. Brenner aye, Buckbee aye, Helmbrecht aye, Powers aye, Wilharber abstained. October 23. 1997 Special Meeting Minutes MOTION by Councilmember Helmbrecht to approve the October 23, 1997 special meeting minutes. Motion seconded by Councilmember Buckbee. Helmbrecht aye, Buckbee aye, Powers aye, Wilharber abstained, Brenner abstained. November 12.1997 Council Meeting Minutes MOTION by Councilmember Buckbee to approve the November 12, 1997 Council meeting minutes. Motion seconded by Councilmember Helmbrecht. Buckbee aye, Helmbrecht aye, Brenner aye, Wilharber aye, Powers abstained. PAYMENT OF CLAIMS t The City of Centerville November 25 - 30 MOTION by Councilmember Buckbee to approve the receipts and disbursements for November 25 - 30. Motion seconded by Councilmember Helmbrecht. Motion carried unanimously. The City of Centerville December 1 - 10 MOTION by Councilmember Helmbrecht to approve the receipts and disbursements for December 1 - 10. Motion seconded by Councilmember Brenner. Councilmember Buckbee requested Staff investigate the cell phone billing. Motion carried unanimously. The Centennial Fire District MOTION by Councilmember Powers to approve the Centennial Fire District disbursements. Motion seconded by Councilmember Brenner. Motion carried unanimously. Lakeland Hills Partial Pay Estimate No.4 MOTION by Councilmember Buckbee to approve Lakeland Hills partial pay estimate #4, as recommended by the City Engineer. Motion seconded by Councilmember Brenner. Motion carried unanimously. SET AGENDA LaMotte Park Update ~ 4 Holiday Party MOTION by Councilmember Helmbrecht to approve the set agenda with noted changes. Motion seconded by Councilmember Brenner. Motion carried unanimously. UNFINISHED BUSINESS 20th Avenue Update - Mr. Nyberg An informational report was received from Mr. Nyberg on the 20th Avenue infrastructure. This report is divided into five areas: General review of plans, Met Council environmental services issues, Lino Lakes coordination, Easements and Future issues. Mr. Nyberg reported a meeting is scheduled with Lino Lakes on December 12, 1997. ~ Mr. Nyberg gave a summary of the general plans to develop and construct the interconnect. Mr. Nyberg added the Metropolitan Councils environmental service issue included the forcemain alignments, a gravity sewer along Main Street, and the time schedule for Centerville, Lino Lakes and the Metropolitan Council. The Metropolitan Council plans to update their system by the end of 1999. Mr. March noted in the Lino Lakes minutes it was stated they are interested in entering into a joint powers agreement with Centerville. Mr. Nyberg reported the meter vault will serve Centerville and potentially be used as a back up system to the Lino Lakes system. Mr. Nyberg suggested Centerville meet with Lino Lakes to develop an agreement and discuss the meter vault. In addition, the water is designed to go both ways, however, the issue is the cost. Mr. Nyberg noted a key element of the cost is the hook up charge. Mr. Nyberg added there are several scenarios but the best one will be based on how the industrial area develops. Mayor Wilharber entertained the idea of the City constructing a new water tower and questioned the time and cost involved. Mr. Nyberg estimated two years to build a water tower and the cost to construct the interconnect or the water tower should be approximately $600,000. Councilmember Brenner stated the City's intention was to fast tract the interconnect to provide water service to the industrial district. In a brief supplemental report, Mr. Nyberg addressed the infrastructure easements. Lake Area Utilities would like to work with the City to do a land exchange for the needed easement. Furthermore, the City will need to obtain an easement from Gerald Rehbein. Also, included in the report were future issues of the potential developments. Mr. Nyberg said he will give a progress report to the Council after the meeting with Lino Lakes. Also, HR. Green can either send out for proposals and receive results within six weeks or put the plans on hold. LaMotte Park Update Councilmember Helmbrecht requested clarification on the LaMotte Park wetland delineation addition of$15,000 to $20,000. Mr. Nyberg explained the soils are bad and he suggested the parking lot be similar to a typical Centerville road section. Councilmember Helmbrecht suggested ~ 5 the Council revisit this issue at a future Council meeting. Mr. March reported at a past Park and Recreation Committee meeting a Chain of Lakes Little League Representative voiced an interest in helping with the LaMotte Park costs. PETITIONS AND COMPLAINTS United Waste Discussion (continued) Mr. March briefed the Council on the City's refuse contract and the need to comply with the new State law requirements. Mr. Ron Gersdorf(United Waste) eXplained some laws including volume based fees and reporting requirements. Mr. March briefed the Council on the past contract extension and recommended adjustments to the contract. MOTION by Councilmember Helmbrecht to authorize Staff to meet with United Waste Systems to come up with amendments to the refuse contract, then make recommendation to the Council. Motion seconded by Councilmember Brenner. Motion carried unanimously. The Score Funds - Randy Hagerty Mr. Hagerty summarized the score fund reimbursement procedure to United Waste for their recycling efforts. In addition, the County allocates the score funds to communities to defer the cost of recycling efforts. However, disbursing the funds to waste haulers is not mandatory. Mr. Hagerty requested to either eliminate or modify the disbursement. Mr. March asked, "Does United Waste want the score funds?" Mr. Jeff Glewwe (United Waste) replied United Waste was ~ unaware of the funds allocations and would rather give the money back to the community. MOTION by Mayor Wilharber to discontinue the score fund payments to waste haulers. Motion seconded by Councilmember Helmbrecht. Motion carried unanimously. NEW BUSINESS Consideration for Public Works Position (Robert Westerlund) Mr. Palzer gave an overview of the interview process for the public works position. The City received thirty-six applications for the position. Mr. Palzer added a three-person panel was made up of the administrator, intern and himself The selection process consisted of an interview and a written essay. Mr. Westerlund stood out from all the other applicants. Mayor Wilharber confirmed a criminal history and job reference check was completed. MOTION by Councilmember Buckbee to approve Robert Westerlund as per the recommendation from the Administrator and Public Works Director, contingent upon a favorable drug test and physical. Motion seconded by Councilmember Helmbrecht. Motion carried unanimously. Holid2Q' Party Councilmember Helmbrecht addressed the January 10, 1998 City's holiday party. Councilmember ~ 6 Helmbrecht reported Staff expressed an interest in having dinner with the Council and Staff then have a holiday party with committee members and volunteers. The dinner with Council and Staff will be held at the Lake Elmo Inn and the party will be held at the End Zone in Hugo. The End Zone will supply a DJ at no cost and supply an hors d'oeuvre buffet. The buffet would cost approximately $125 to $245 depending on the turn out. Furthermore, decorations would add a nice touch. Councilmember Helmbrecht requested $350 to cover the buffet and decoration costs. MOTION by Councilmember Brenner to approve the expenditure of$350.00 for the holiday party. Motion seconded by Councilmember Helmbrecht. Motion carried unanimously. COMMITTEE REPORTS Mayor Wilharber reported he received notice that in March, Northtown Mall will be hosting the Anoka County sponsored Northern Exposure '98. This is an exhibit arena to give opportunity to Anoka County, Anoka County Cities, and affiliates to share new ideas and progresses. Mayor Wilharber inquired on the ambulance issue progress. Councilmember Powers indicated she is investigating the issue. Mayor Wilharber questioned Council and Staff if a representative from the City attended the Cable Meeting. Ms. Gaustad replied she did and will give a report on a later date. - ADMINISTRATORS REPORT Asyst Utility Billing Software Mr. March summarized the benefit and cost savings of the Asyst utility billing software. At the cost of$1,386.25, the Asyst software is rather inexpensive compared to other similar systems. Currently, the City pays .17 per utility bill mailed. However, the new mailing savings and time saving will cause the City to recover the software cost within three years. MOTION by Councilmember Helmbrecht to authorize Staff to purchase the Asyst utility billing software for $1,386.25. Motion seconded by Councilmember Buckbee. Motion carried unanimously. Administrative Variance Mr. March briefly described lot 4, block 5 (Acorn Creek II) is too small for the minimal requirements in a R5 zoning which was Council approved in 1995. Mr. March added, the lot requires an easement on the west side of the property, too. Therefore, Mr. March requested approval to do an administrative variance on this particular parcel to allow the lot size and require an easement. MOTION by Councilmember Buckbee to approve an administrative variance for Lot 4, Block 5 of Acorn Creek II, as per the Administrators recommendation. Motion seconded by ~ 7 Councilmember Brenner. Motion carried unanimously. Selling of the Ford Tanker Truck Mr. Palzer outlined the condition of the Ford tanker. Mr. Palzer added the tanker is not DOT (Department of Transportation) worthy and is a liability concern. In Mr. Palzer's opinion, the City would be labile for any accidents caused by the truck. Therefore, Mr. Palzer recommended selling the tanker to an interested party. MOTION by Councilmember Helmbrecht to authorize the Public Works Director/Building Official work with the interested party and sell the tanker. Motion seconded by Councilmember Buckbee. Motion carried unanimously. Lorenz Bus Stop Mr. March reported Lorenz Bus Company requested the Council consider a location for bus service provided to the Centerville citizens. MOTION by Councilmember Buckbee to authorize Staff to work with Lorenz Bus company to find a location for a bus stop. However, the City Hall location is not allowed. Motion seconded by Councilmember Powers. Motion carried unanimously. CONSENT AGENDA t ADJOURNMENT MOTION by Councilmember Powers to adjourn the December 10, 1997 Council meeting. Motion seconded by Councilmember Helmbrecht. Motion carried unanimously. The December 10, 1997 Council meeting adjourned at 8:53 p.m. Respectfully Submitted, )(Ur~\ ~td RY-Cb~l Gaustad, CMC City Clerk ~ 8 CITY OF CENTERVILLE CITY COUNCIL MEETING MONDAY, NOVEMBER 24, 1997 Pursuant to due call and notice thereof, the City Council of the City of Centerville held an executive session and their regularly scheduled Council meeting on Wednesday, November 24, 1997 in the Council Chambers of City Hall, 1880 Main Street. The executive session was called to order by Mayor Tom Wilharber at 6: 16 p.m. PRESENT: Mayor Tom Wilharber Council Members: Laura Powers Theresa Brenner ABSENT: Councilmember Mary Jo Helmbrecht Councilmember Sanna Buckbee STAFF/CONSULTANTS PRESENT: Administrator Jim March Clerk R y-Chel Gaustad Intern Troy Bonkowske Engineer David Nyberg ****************************************************************************** CALLED TO ORDER CONSIDERATION OF MINUTES October 22. 1997 Council Meeting Minutes MOTION by Councilmember Brenner to table the October 22, 1997 Council meeting minutes due to lack of a quorum. Motion seconded by Councilmember Powers. Motion carried unanimously. October 23. 1997 Special Meeting Minutes MOTION by Councilmember Brenner to table the October 23, 1997 Council meeting minutes due to lack of a quorum. Motion seconded by Councilmember Powers. Motion carried unanimously November 12.1997 Council Meeting Minutes MOTION by Mayor Wilharber to table the November 12, 1997 Council meeting minutes due to lack of a quorum. Motion seconded by Councilmember Brenner. Motion carried unanimously. PAYMENT OF CLAIMS Mayor Wilharber explained Ms. Dorothy Persons (Local Government Consultant) requested partial payment on services rendered. Mr. March noted Local Government Consultants will have ~ 1 a preliminary report of the Staff positions prepared for the next Council meeting. The City of Centerville November 13-24 MOTION by Councilmember Brenner to approve the receipts and disbursements for November 13-24, including the Local Government Consultants billing statements of$I,755.00 Motion seconded by Councilmember Powers. Motion carried unanimously. Senior Housing P~ Estimate No.1 (FinaQ Mr. Nyberg briefed the Council on a damaged hydrant near the senior housing complex. Mr. Nyberg reported on Friday, November 21, Mr. Paul Palzer (Public Works Director/Building Inspector) attempted to complete a hydrant flow meter test, but was unsuccessful. Mr. Nyberg added the hydrant was affected from the senior housing construction. Mr. Nyberg suggested three options the Council may consider prior to paying the senior housing pay estimate. One option is to pay the estimate and request the hydrant be repaired in less than the one year warranty. Another alternative is to pay the estimate contingent upon repair of the hydrant. A last option would be to table the pay estimate until the hydrant is repaired. Mayor Wilharber questioned Mr. Nyberg about the senior housing seed and mulch cost. Mr. Nyberg replied the Eagle Pass developers will complete the senior housing seed and mulch. Mr. March wondered if the Eagle Pass developers had knowledge of the seed and mulch requirements. Mr. Nyberg replied they did. MOTION by Councilmember Brenner to approve Senior Housing Pay Estimate Number One, with 5% retainage. Motion seconded by Councilmember Powers. Motion carried unanimously. SET AGENDA Alexander House Cable Meeting Christmas Help EDC Committee Report MOTION by Councilmember Brenner to set the agenda with the noted changes. Motion seconded by Councilmember Powers. Motion carried unanimously. PETITIONS AND COMPLAINTS Signage on Heritage Street & Progress Road Mr. March reported the City received a petition for a stop sign on Heritage Street & Progress Road. Mr. March agreed with CPLPD to deny the stop sign request based on the traffic study report. Ms. Gaustad reported Ms. Leiffiing requested consideration to install a "Child at Play" sign on Heritage Street if the stop sign was denied. Ms. Gaustad added Mr. Palzer estimated the cost for the sign and the labor would be approximately $125.00 per sign. ~ 2 Mayor Wilharber read aloud the petition request and noted fifteen signatures were on the petition. Mayor Wilharber read aloud the traffic study from the Circle Pines - Lexington Police Department. Mayor Wilharber referred to a recent article on the "excessive use" of stop signs, and did not recommend implementing additional signage. MOTION by Mayor Wilharber to deny the petition request for signage on Heritage Street and Progress Road based on the Police report and the North Central Section Institute of Transportation Engineers (NCITE) traffic study. In addition, Mayor Wilharber requested the petitioner be forwarded a copy of the traffic study. Motion seconded by Councilmember Brenner. Motion carried unanimously. United Wast Complaint Ms. Clara Ayde (7193 W. Robin Lane) briefed the Council on her refuse concerns. She first pointed out, United Waste does not provide Centerville's contract information on the back of their billing statements which may cause confusion in the community. Also, Ms. Ayde contacted United Waste on three occasions where she asked the same question each time and received three different answers. Finally, Ms. Ayde understood there was no change to the current contract despite being charged for an extra 90 gallon containers. t Mr. Ron Gersdorf(United Waste) responded to Ms. Aydes concern. Mr. Gersdorf explained the information on the back of the billing statement is exclusive to Centerville residential accounts and United Waste employees are directed to journal calls in the "Journal of Communications." Mr. Gersdorf noted no calls from Ms. Ayde were logged in the journal. Furthermore, the tax abatement charges have changed effective November 1, 1997. However, the bill shows a decrease in the premium, which reflects the amended refuse contract. Mr. Gersdorf explained there always has been a $7.25 charge for picking up extra containers. Mayor Wilharber noted in the month of October United Waste received four complaints which translate to .0049% of the service and he mentioned how this percentage is exceptionally low. Councilmember Powers recalled from a previous meeting that United Waste stated there would be no charge to pick up extra containers. Councilmember Powers suggested Staff review the refuse contract discussion from the past Council meeting tapes. MOTION by Mayor Wilharber to authorize Staff to review past Council meeting minutes and tapes then report findings to the Council. Motion seconded by Councilmember Brenner. Motion carried unanimously. APPEARANCES UNFINISHED BUSINESS ~ 3 Centerville Surface Water Management Plan Mr. Nyberg briefed the Council on the revised updates to the surface water management plan (SWMP). Mr. Nyberg reported the Metropolitan Council has been notified that the City's shoreland ordinance will be completed by the spring of 1999. Furthermore, the City will need to adopt a flood plain ordinance and update the stormwater utility fee. Mr. Nyberg noted the City can turn over the floodplain regulation to Rice Creek Watershed District (RCWD). However, RCWD is requiring structures to be two feet above flood level. Councilmember Brenner stated the City's flood reduction project was executed to allow construction at one foot above the floodplain. Mr. Nyberg stated the watershed recently changed their regulations but, the City can protest the changes to a higher agency. Mayor Wilharber stressed a regulation concern and suggested discussing this issue with the full Council. Councilmember Brenner suggested the shoreland ordinance be submitted to the Metropolitan Council prior to comprehensive plan amendments. Mayor Wilharber suggested setting a workshop to discuss the shoreland ordinances. MOTION by Mayor Wilharber to tentatively set a workshop on December 8, 1997 at 6:00 p.m. to discuss the letter issued by HR Green and discuss the shoreland ordinance. Motion seconded by Councilmember Brenner. Motion carried unanimously. Set Workshop to Consider Consulting Engineer Proposals Councilmember Powers questioned Staff about the status of engineer firms' proposals. Mayor Wilharber noted the Council can appoint HR Green on a month to month bases. MOTION by Councilmember Brenner to direct Staff to prepare a sample request form for engineering proposals specific to Centerville then set a workshop on December 17, 1997 to discuss the information. Motion by Councilmember Powers. Motion carried unanimously. MOTION amended by Councilmember Powers to amend the previous motion to have Council members submit highlighted engineering proposals to Staff by December 3 and to set up a Council meeting on December 17 to discuss the proposals. Motion seconded by Councilmember Brenner. Motion carried unanimously. Senior Housing Update Mr. March briefed the Council on the allocation offunds for sprinklers in the Chauncey Barett Gardens, and the installation of curb and gutter. Mr. March noted the cost for curb and gutter is $6,800, which is proposed to be paid by Community Development Block Grant funds. The cost to install an attic sprinkler system was determined to be $19,800 but the City ofCenterville will not be responsible for paying this amount for the sprinkler system in the senior complex. Councilmember Brenner noted finances taken from the City funds for the senior housing complex will be reimbursed. Councilmember Brenner questioned Mr. Nyberg about Mike St. Martin's progress on the utility pipes. Mr. Nyberg explained the utility pipes are ready. ~ 4 Waterworks MOTION by Mayor Wilharber to table the Waterworks issue until the December 10, 1997 Council meeting. Motion seconded by Councilmember Brenner. Motion carried unanimously. Councilmember Powers requested the City Attorney be present at the next meeting. Elementary School Crosswalk Mr. Bonkowske briefed the Council on the cost and availability of flashing traffic signs for the Elementary School Crosswalk. Currently, Mr. Bonkowske observed several school zone signs indicating the school zone. However, flashing lights may prevent any unforseen hazards or accidents. Mr. Bonkowske suggesting the City purchase flashing traffic signals from Brown Traffic because they are less expensive. However, shipping and handling will take two to four weeks longer and there may be an installation delay due to the frozen ground. Mr. Bonkowske commented Officer Gleason noted overhead cross walk signals are becoming obsolete since people take their eyes off the road to look at the overhead signals. Councilmember Powers suggested installing the pedestal poles from Brown Traffic. MOTION by Mayor Wilharber to authorize Staff to contact the Police Department, Lino Lakes, Anoka County, Elementary School and the School Board and receive input for approval and possibly supporting funds. Also, Staff should inquire about an installation quote from an electrical contractor. Motion seconded by Councilmember Powers. Motion carried unanimously. t Councilmember Powers commented the Lions Club may contribute funds toward the installation of the flashing lights. Extension of the Internship Tenure Mr. March explained the internship position expired mid-November. However, the City is updating the zoning ordinance and matching grants are available with in-kind labor or matching funds. Mr. March envisioned Mr. Bonkowske researching several zoning issues and working on ordinance drafts. Mr. March requested the internship position be extended to March 1, 1998. MOTION by Councilmember Brenner to extend Troy Bonkowske's internship with the City until March 1, 1998. Motion seconded by Mayor Wilharber. Motion carried unanimously. NEW BUSINESS 1998 License Renewal MOTION by Mayor Wilharber to preliminary approve the 1998 licenses submitted, contingent upon Council's final approval. Motion seconded by Councilmember Powers. Motion carried unanimously. ~ 5 Alexandria House Mayor Wilharber briefed the public on the Alexander House which is a 24-hour nonprofit temporary service for battered women. Mayor Wilharber read aloud a letter from the Alexandria House requesting applications for a board member. Mayor Wilharber suggested interested persons contact City Hall prior to the December 1, 1997. Cable Meeting October 10.1997 Mayor Wilharber noted receipt of an invitation to the December 10 Cable Commission meeting. Christmas Help Ms. Gaustad briefed the Council on the holiday help offered by the Centennial Fire Department. In addition Ms. Gaustad explained her involvement the past year and felt the program contributed to the community. Ms. Gaustad requested consideration to allow Centerville City Hall be a drop off location for ''Toys for Joy." MOTION by Councilmember Brenner to authorize City Hall to be a drop off location for holiday gifts. Motion seconded by Councilmember Powers. Motion carried unanimously. COMMITTEE REPORTS EDe Committee Report Councilmember Brenner reported EDC plans to submit information to the Minnesota Design Team by January 15, 1998. Councilmember Brenner reported EDC discussed broadcasting the EDC meetings which resulted in a unanimous motion against broadcasting the meetings. However, EDC suggested putting the agenda on the cable channel. Mr. March reported the Park and Recreation Committee did not oppose broadcasting their meetings. Councilmember Brenner reported at the next EDC meeting the Committee members will be considering Business and Citizen persons of the year. Mayor Wilharber announced the Chairman of the Police Commission vacancy and requested interested persons contact City Hall. ADMINISTRATORS REPORT Mr. March reported last year City Hall was closed the day after Thanksgiving. However, this year City Hall will be opened until 3:00 p.m. CONSENT AGENDA 1. 2. Resolution 97-02 ,. Amended Resolution 97-26 City of Centerville Requesting Anoka County Board of - 6 Commissioners Authorization to Extend Snowmobiling on the Shoulder of Main Street from Mill Road East to 20th Avenue. 3. Newsletter Entries Due by December 10, 1997 MOTION by Councilmember Brenner to approve the consent agenda. Motion seconded by Councilmember Powers. Motion carried unanimously. MOTION by Mayor Wilharber to reschedule the December 24, 1997 Council meeting to Monday, December 22, 1997. Motion seconded by Councilmember Brenner. Motion carried unanimously. Councilmember Powers congratulated Jim and Jodi March for the birth of their daughter. ADJOURNMENT MOTION by Councilmember Powers to adjourn the November 24, 1997 Council meeting. Motion seconded by Councilmember Brenner. Motion carried unanimously. The November 24, 1997 Council meeting adjourned at 8:34 p.m. Respectfully Submitted, j~~u~~~L City Clerk 7 ~ CITY OF CENTERVILLE CITY COUNCIL MEETING WEDNESDAY, NOVEMBER 12,1997 Pursuant to due call and notice thereof, the City Council of the City of Centerville held an executive session and their regularly scheduled meeting on Wednesday, November 12, 1997 in the Council Chambers of City Hall, 1880 Main Street. The executive session was called to order by Mayor Tom Wilharber at 5:35 p.m. PRESENT: Mayor Tom Wilharber Council Members: Theresa Brenner Mary Jo Helmbrecht Sanna Buckbee ABSENT: Councilmember Laura Powers STAFF PRESENT: City Clerk Ry-Chel Gaustad Public Works Director/Building Official Paul Palzer City Attorney Gregory Hellings Public Works Employee Timothy Danielson ****************************************************************************** MEETING _ Mayor Wilharber opened the meeting to discuss actions of Mr. Timothy Danielson. Mr. Hellings reported the meeting was closed to discuss possible disciplinary action. Mr. Danielson requested that the meeting be open. Therefore, the meeting was opened. Furthermore, Mr. Paul Palzer is present to comment. Mayor Wilharber noted the regularly scheduled council meeting will follow at the adjournment of this meeting. Foremost, Mayor Wilharber requested Mr. Danielson to comment on the allegations. Mr. Danielson briefed the Council on the newspaper occurrence. Mr. Danielson stressed he did not intentionally take the newspaper from the resident. Furthermore, he apologized to the LaMotte family for the occurrence the following day. Mr. Danielson stated since this is the second occurrence within one year it doesn't look good. However, he stated he is committed to the City and would like to keep this job. Also, Mr. Danielson commented reading the paper on the job does not reflect his character. Mr. Palzer described his struggle with the situation. In Mr. Palzer's opinion, Mr. Danielson immediately admitted the fault, which is an improvement from the last occurrence. Mr. Palzer added Mr. Danielson did not intend to take the newspaper. Also, Mr. Danielson disclosed the information to the Police Department and admitted fault. Mr. Palzer noted Mr. Danielson's subsequential action of contacting the resident and apologizing for the situation is commendable. Finally, Mr. Palzer stated Mr. Danielson is a value to the organization, because he is a hard . , worker and a self-starter. ~ Mr. Palzer pointed out Mr. Danielson is the only full-time public work's employee. Several months ago Mr. Palzer requested vacation on the following Thursday and Friday which currently, Mr. Danielson is "on call" to plow snow. Also, if employment is terminated, nobody will be available to plow snow. Mayor Wilharber requested Mr. Palzer make a recommendation on this situation. Mr. Palzer recommended a letter be placed in Mr. Danielson's employee file and that an apology letter be sent to the LaMotte family. However, Mr. Palzer indicated he will follow Council direction. Councilmember Helmbrecht questioned if the city has received letters in regards to Mr. Danielson's performance. Mr. Palzer replied the City has not received any letters on Mr. Danielson's behalf, but the City has received complementary phone calls. Neither, Councilmember Brenner nor Councilmember Buckbee had questions for Mr. Danielson. Mayor Wilharber stated citizens look to the City for public trust. Mayor Wilharber felt uneasy since this is the second occurrence within one year. Mayor Wilharber suggested Mr. Danielson be accompanied by a city employee whenever entering residents homes, and an apology letter be sent to the LaMotte family. Mr. Hellings explained Anoka County has a four hour "PERT Program" which deals with persons who have problems with small theft and recommended the PERT program if the Council elects discipline short of termination. Councilmember Buckbee questioned the unions' position on this situation. Mr. Hellings replied the union has not responded. Mr. Palzer commented the union would not get involved. Mayor Wilharber questioned the possibility of dismissing Mr. Danielson. Mr. Palzer mentioned if the Council elected dismissal, he would have to rearrange his personal commitments or find a replacement to plow the roads. MOTION by Mayor Wilharber to place Mr. Danielson on a twelve-month probation with the stipulation that Mr. Danielson attend the Anoka County PERT program, only being allowed to enters residential homes only when accompanied by another city employee, and send a letter of an apology to the LaMotte family. Motion seconded by Councilmember Helmbrecht. Motion carried unanimously. Mr. Hellings suggested the motion be conditional to Mr. Danielson's completion of the PERT program within 60 days. MOTION by Mayor Wilharber to amend the original motion to include Mr. Danielson complete the PERT program within 60 days. Motion seconded by Councilmember Helmbrecht. Motion carried unanimously. MOTION by Mayor Wilharber to close the meeting. Motion seconded by Councilmember Helmbrecht. Motion carried unanimously. Meeting closed at 5:55 p.m. ***************************************************************************** ~ Mayor Wilharber called the November 12, 1997 regularly scheduled council meeting to order at 6:03 p.m. ABSENT: Mayor Tom Wilharber Council Members: Theresa Brenner Mary Jo Helmbrecht Sanna Buckbee Councilmember Laura Powers PRESENT: Mr. Hellings explained the meeting was closed to discuss disciplinary action. The meeting was opened at the request of Mr. Danielson. Mr. Hellings requested the Clerk read the Council's motion as it pertains to Mr. Danielson. Ms. Gaustad reiterated the previously stated Council's motion: "Mayor Wilharber moved to place Mr. Danielson on a twelve-month probation with the stipulation that Mr. Danielson complete the Anoka County PERK program within 60 days. Also, Mr. Danielson enters citizens' homes only when accompanied by another city employee and Mr. Danielson send a letter of an apology to the LaMotte family." Mr. Hellings left the Council Chambers at 6:04 p.m. PUBLIC HEARING - Delinquent Utility Bills Mr. Troy Bonkowske (City Intern) arrived at 6:05 p.rn. Mayor Wilharber opened the delinquent utility bills public hearing at 6:05 p.m.. Mayor Wilharber questioned the audience if anybody was present for the hearing. No comments. Mayor Wilharber questioned if the Council had any comments. No comments. Ms. Gaustad noted Mr. Curt McKay (1749 Heritage Street) paid the utility account in full. MOTION by Councilmember Helmbrecht to close the public hearing. Motion seconded by Councilmember Brenner. Motion carried unanimously. Public hearing closed at 6:06 p.m. CONSIDERATION OF MINUTES: September 24.1997 Council Meeting Minutes MOTION by Councilmember Brenner to approve the September 24, 1997 Council meeting minutes with corrections. Motion seconded by Councilmember Helmbrecht. Brenner aye, Helmbrecht aye, Wilharber aye, Buckbee abstained. Motion carried. October 8. 1997 Council Meeting Minutes MOTION by Councilmember Helmbrecht to approve the October 8, 1997 Council meeting 3 minutes. Motion seconded by Councilmember Brenner. Helmbrecht aye, Brenner aye, Buckbee aye, Wilharber abstained. Motion carried. October 22, 1997 Council Meeting Minutes MOTION by Councilmember Helmbrecht to table the October 22, 1997 Council meeting minutes due to the lack of a quorum. Motion seconded by Councilmember Brenner. Motion carried unanimously. October 23. 1997 Special Meeting Minutes MOTION by Councilmember Helmbrecht to table the October 23, 1997 special meeting minutes due to the lack of a quorum. Motion seconded by Councilmember Brenner. Motion carried unanimously. PAYMENT OF CLAIMS: The City of Centerville October 23 - 29 MOTION by Councilmember Buckbee to approve the October 23 - 29 receipts and disbursements. Motion seconded by Councilmember Helmbrecht. Motion carried unanimously. The City of Centerville November 1 - 12 MOTION by Councilmember Buckbee to approve the November 1 - 12 receipts and disbursements. Motion seconded by Councilmember Brenner. Motion carried unanimously. - Centennial Fire District MOTION by Councilmember Brenner to approve Centennial Fire District. Motion seconded by Councilmember Helmbrecht. Motion carried unanimously. Lakeland Hills Partial Payment Estimate No.3 Mr. Nyberg reported the balance of the Lakeland Hills development street work is ready for asphalt. MOTION by Councilmember Helmbrecht to approve Lakeland Hills partial pay estimate no. 3. Motion seconded by Councilmember Brenner. Motion carried unanimously. SET AGENDA: North Metro Refund Engineer Review MOTION by Councilmember Buckbee to approve the set agenda with noted changes. Motion seconded by Councilmember Brenner. Motion carried unanimously. - 4 ~ Main Street Safety Study Officer Todd Gleason (Circle Pines/ Lexington Police Department) reported the results of the Main Street safety study and video. Officer Gleason suggested Council view the video on the large screen television in the Fire Station. Mayor Wilharber noted ifMnDOT performs a traffic study on Main Street and finds the speed is too low, they can request an increase in the speed limit. Therefore, Mayor Wilharber stressed the need for residents to contact area senators and representatives indicating the Main Street concern. Mayor Wilharber announced the Council will adjourn to view the Main Street traffic video at the Fire Station. The Council meeting reconvened at 6:34 p.m. Mayor Wilharber informed the audience the Council and citizens adjourned to the Fire Station to watch the Main Street traffic video presented by Officer Gleason. Officer Gleason reported the school zone notification is visually limited to approaching traffic. Officer Gleason recommended improving signage to give notice to drivers on both sides of Main Street indicating a school zone. Also, Officer Gleason recommended traffic flashing lights between Main Street and Progress Road signifying a school crosswalk. t Councilmember Buckbee suggested asking Margaret Langfeld attend the School Board Meeting to ensure action. Mayor Wilharber accepted the video tapes and thanked the Police Officers for their time and input. Snowmobile Issue Officer Mike Jensen (Circle Pines/ Lexington Police Department) briefed the Council on the Main Street snowmobile issue. Officer Gleason recommended the City implement 10 mph speed limit on Main Street by way of ordinance or resolution. Councilmember Helmbrecht questioned the Police Department patrolling with the new snowmobile machine. Officer Jensen reported the Department plans to patrol with one snowmobile and one car. Councilmember Helmbrecht mentioned the Park and Recreation Committee noted problems with snowmobiles in Acorn Creek Park. Officer Jensen said the Department can pay special attention to the park area. MOTION by Councilmember Helmbrecht to approve snowmobile use from Centerville Road to 20th Avenue, and directed Staff to develop a resolution to include snowmobile traffic flow with vehicular traffic. Motion seconded by Councilmember Brenner. Motion carried unanimously. Waterworks Recommendations for CPLPD Mayor Wilharber explained he spoke to Mr. Rich DeFoe (owner of Waterworks Beach Club). Mayor Wilharber added, Mr. DeFoe agreed to the Chiefs recommendations, however, he was 5 ~ concerned with two items. First, that all criminal incidents as defined by the Chief of Police and City Attorney, that occur on-site immediately be reported to the Circle Pines-Lexington Police Department, and will cooperate fully with any resulting criminal investigation and prosecution. Second, Waterworks management will undertake aggressive training of all employees in the following areas: a. Detecting and dealing with excessive consumption of alcohol on the licensed premises. Patrons and staff will be notified in no uncertain terms that no alcohol is to be served to obviously intoxicated persons. b. Security personnel will be provided with Use of Force Training in an effort to reduce use of force complaints lodged against security personnel. Such training is to be approved by the Chief of Police. Councilmember Buckbee noted she attended "youth night" at Waterworks and briefed the Council on her findings. Councilmember Buckbee added security was tight both in the bar and in the parking lot. Furthermore, she did not notice liquor served to minors, but noted she was able to remove her adult drinking wrist band. Mayor Wilharber questioned if the City should require Waterworks staffhave an off-duty Police Officer. Officer Jensen commented security cannot arrest citizens, but they can detain a person breaking the law until a Police Officers arrives. Councilmember Brenner questioned if Waterworks liquor license can be contingent upon outstanding bills being paid. Councilmember Brenner suggested staff investigate Waterworks outstanding balance. MOTION by Mayor Wilharber to authorize Staff to research outstanding debt incurred by Waterworks, including the following: Anoka County Lorenz Bus Service City Police Department Centerville Elementary School Department of Natural Resources Centerville Lions North Memorial Ambulance Motion seconded by Councilmember Brenner. Motion carried unanimously. The Council requested the information by the next Council meeting. Main Street Speed Concerns Officer Jensen reported his findings with the Main Street speed limit. Officer Jensen noted the west bound signs on Main Street are in accordance with MnDOT (Minnesota Department of Transportation) and cannot be removed from their location. Officer Jensen commented if the City entertains a DOT Main Street traffic study, the City risks an increase in the speed limit on Main Street. Officer Jensen noted Mr. Roger Buttler of the Anoka County Highway Department told him the thirty-mph speed sign in front of Tom Thumb was not lowered. Furthermore, the County will not authorize the sign a if the city placed a different speed sign at this location. Officer Jensen . 6 ~ stressed concern of the average speed of vehicles driving west bound over the hill on Main Street. Officer Jensen indicated the Police Department can enforce a posted speed sign if the City implements a speed limit by ordinance or resolution on Main Street. MOTION by Councilmember Buckbee to direct Staff to install a thirty-mph speed limit sign on Tom Thumb's property. Also, investigate and work with the Circle Pines-Lexington Police Department to reduce the speed limit to thirty mph on Main Street from Tom Thumb to 20th Avenue by ordinance or resolution and check into the forty-five mph speed sign at Mill Road. Motion seconded by Councilmember Helmbrecht. Motion carried unanimously. Officer Jensen reported Anoka County purchased two speed trailers for municipal use. Mayor Wilharber questioned the results of the speed trailers. Officer Gleason believed the speed trailer is a deterrent to excessive speeders and works well. MOTION by Mayor Wilharber to authorize the City to contact the Police department and request the use of the speed trailer and placed it on Main Street. Also, check with Sheriffs Department see if the city can schedule the speed trailer monthly or bimonthly. Motion seconded by Councilmember Brenner. Motion carried unanimously. Officer Jensen suggested placing a flashing crosswalk bar between the telephone poles on Main Street and Progress road above the school crosswalk. MOTION by Councilmember Helmbrecht to authorize Staff to investigate flashing lights between the power poles over the crosswalk. Motion seconded by Councilmember Brenner. Motion carried unanimously. PETITIONS AND COMPLAINTS: MUSA Expansion Request - Fruth. Fischer & Dentz Mr. Fred Fischer (7396 Old Mill Road) complained the City did not send notice to him stating the City was considering amending the comprehensive plan. Mr. Fischer understood their property was included in the MUSA extension and now their property has been removed from the MUSA expansiOn area. Mayor Wilharber reported the City complied with the required publishing notices during the preliminary comprehensive plan update and only seven people attended the meeting. Councilmember Helmbrecht explained the City rented the elementary school in case of an over abundance of interested persons. Councilmember Buckbee read from the past comprehensive plan that the property in question was not scheduled for MUSA until the year 2000. Also, the current comprehensive plan indicates the property in question is scheduled for MUSA in the year 2001. 7 Mr. Fischer and Ms. Cathy Fruth (7396 Old Mill Road) stated they were interested in petitioning for MUSA service to their 14-acre property. Mayor Wilharber then questioned the Dentz acreage amount and Ms. Shelly Dentz (soon to own 7389 Old Mill Road) replied their property is 3.75 acres. Mayor Wilharber understood the property owners can file a petition with Met Council for an expansion. Mr. Nyberg agreed, however, he stated the Met Council is up grading the MUSA interceptor since the lift station is at capacity. Mr. Nyberg understood the Met Council will not issue additional MUSA extensions until the force main is up and running. Mr. Nyberg added, he understood the force main/lift station improvements are to be completed in 1999. Councilmember Buckbee removed herself from the Council table at 7:35 p.m. and joined the audience. Ms. Sanna Buckbee (7381 Peltier Circle) requested a MUSA extension to service their property too. Ms. Fruth stressed she had visited City Hall on several occasions to ensure their property would be included in the MUSA extension. Councilmember Brenner referred to the 1994 MUSA extension survey issued by the city. Councilmember Brenner stated the city received a survey from FruthlFischer residents expressing their interest in the MUSA extension. ~ Ms. Buckbee asked "Who pays for a comprehensive plan update?" Councilmember Brenner replied whoever requests the comprehensive plan updates pays the cost. Ms. Buckbee questioned if the developers in Eagle Pass paid for the MUSA expansion and comprehensive plan amendment. Mr. Fischer questioned how the developer received a MUSA extension. Mayor Wilharber noted the Planning and Zoning Commission review comprehensive plan amendments then make their recommendations to the Council. Mr. Fischer expressed the desire to address the Planning and Zoning Commission. MOTION by Councilmember Brenner that whoever requests a comprehensive plan amendment will be responsible for paying the associated costs. Motion seconded by Councilmember Helmbrecht. Brenner aye, Helmbrecht aye, Wilharber aye. Motion carried unanimously. Councilmember Buckbee returned to the Council table at 7:35 p.m.. Senior Housing Grading Plan Mr. Nyberg addressed the senior housing grading plan. Mr. Nyberg referred to a letter dated November 6, 1997 and three comments on the senior housing grading plan. First, the slope is incorrect for the 12" RCP just south of the parking area. Second, the small berm northwest of the driveway apron should be verified in the field to direct storm water over the emergency overflow and not onto the properties along Heritage or west along the driveway. Third, the emergency overflow should also be constructed between the low areas around the south end of the building. Mayor Wilharber questioned a statement in the above-mentioned letter, "A change that has been made to the plan includes grading a small depression off the northwest corner of the building to collect storm water." Mr. Nyberg explained, Mr. Mike St. Martin, (Loucks and Associates) will - 8 address the problem by installing insulation around the utility lines to prevent freezing. Mayor Wilharber asked "Who will be responsible in the future for the utility line maintenanceT Mr. Nyberg explained the city is ultimately responsible for the sewer line. Councilmember Brenner questioned who is responsible for the situation. Mr. Nyberg explained Frana & Sons has been asked to pay for the insulation. Councilmember Brenner questioned if curb and gutter is included in the plans. Mr. Nyberg replied the plans include curb and gutter. Mr. Nyberg requested a motion to authorize the curb and gutter improvements. Councilmember Buckbee questioned where will the curb and gutter funds taken from. MOTION by Mayor Wilharber to authorize Staff to research the curb and gutter cost and make recommendation on funding the project to the Council. Motion seconded by Councilrnember Brenner. Motion carried unanimously. MOTION by Councilmember Brenner to approve the senior housing grading plan dated October 30, 1997. Motion seconded by Councilmember Buckbee. Motion carried unanimously. Engineering Review The Council requested Staff contact Council and indicate where Staff is at with the engineering reVIew. Office Furniture Ms. Gaustad presented office furniture for the City offices. Ms. Gaustad suggested "U" shaped workstations for the front office and updates in the Deputy Clerks Office. Ms. Gaustad explained the "U" shaped workstations will be more efficient than the current work stations. Also, "U" shaped workstations will eliminate unnecessary distractions. Ms. Gaustad added, the proposed workstation will provide an area to hold materials to service the window (i.e., building permits and books). Ms. Gaustad reported the cost of refurbished equipment and new equipment. Office Environment Brokers (OEB) quotation for refurbished equipment is $4,397.24. Design Wise quotation for new office equipment is $6,794.55. In addition, the Deputy Clerks Office equipment quotation is $1,068.61. MOTION by Mayor Wilharber to authorize Staff to purchase office furniture from OEB and to authorize expenditure offunds in the amount of$1068.61 and $4,397.24. Motion seconded by Councilmember Buckbee. Wilharber aye, Buckbee aye, Helmbrecht nay, Brenner nay. Motion died. North Metro Recreation Funds Councilmember Helmbrecht stated the Park and Recreation Committee minutes requested information on the North Metro Recreation refund amount and which fund will it be allocated into. Councilmember Helmbrecht requested Staff to investigate the refund and report back to the Council. t 9 .. ~ Planning and Zoning Recommendation on Vacancy MOTION by Mayor Wilharber to approve the recommendation from Planning and Zoning to accept Mr. John Buckbee to fill the Planning and Zoning vacant seat. Motion seconded by Councilmember Brenner. Wilharber aye, Brenner aye, Helmbrecht aye, Buckbee abstained. Motion carried. Councilmember Helmbrecht commented three very qualified applicants applied for the Planning and Zoning vacancy. Councilmember Helmbrecht encouraged the applicants to inquire about other vacancy which exist on other committees. Mayor Wilharber thanked all the people who applied and welcomed Mr. Buckbee back to government. 800 MHZ System Appointment MOTION by Mayor Wilharber to appoint Chief Milo Bennett as an employee representative and Councilmember Buckbee as the elected official to represent Centerville on the 800 MHZ System Appointment. Motion seconded by Councilmember Brenner. Motion carried unanimously. COMMITTEE REPORTS: Police Commission Mayor Wilharber reported he planned to attend the Police Commission meeting on Thursday, November 13, 1997. Furthermore, Mr. Dan Kelly resigned from the Police Commission and the Commission is in search of a replacement. The replacement must be someone who lives outside ~ of the Circle Pines - Lexington area. Planning and Zoning Councilmember Helmbrecht reported Mr. Rick Carlson presented a sketch plan for the Tourville property and plans to request to rezone the property from R1 to R2A. CONSENT AGENDA 1. Resolution 97-24 Delinquent Water Utility Payment 2. Resolution 97-25 Delinquent Sewer Utility Payments 3. Acceptance of Local Government Consultant Proposal MOTION by Councilmember Brenner to approve the consent agenda. Motion seconded by Councilmember Helmbrecht. Motion carried unanimously. MOTION by Councilmember Brenner to adjourn the November 12, 1997 Council meeting. Motion seconded by Councilmember Buckbee. Motion carried unanimously. The Council meeting adjourned at 8:50 p.m. Ermp. tfu.l. ~y ~l\~~~te,d,. Ai. ' III l *ull\t(~L( y- hel Gaustad, CMC City Clerk ~ 10 CITY OF CENTERVILLE CITY COUNCIL SPECIAL MEETING ~ Thursday, October 23, 1997 Pursuant to due call and notice thereof, the City Council of the City of Centerville held a special meeting on October 23, 1997 at City Hall. Acting Mayor Mary Jo Helmbrecht called the meeting to order at 6:10 p.m. Acting Mayor Mary Jo Helmbrecht Council Members: Sanna Buckbee Laura Powers PRESENT: ABSENT: Mayor Tom Wilharber Councilmember Theresa Brenner STAFF/CONSULTANTS: Administrator Jim March Clerk Ry-Chel Gaustad Engineer David Nyberg ****************************************************************************** The special meeting is designed to award the senior housing sanitary sewer and watermain extension project. The seven bidders and their corresponding bids for the project are as follows: ~ Kober Excavating, Inc. Penn Contracting, Inc. Hydrocon, Inc. CCS Contracting Ro-So Contracting, Inc. KuecWe Underground, Inc. Northdale Construction Company, Inc. $36,288.00 $36,695.50 $40,655.00 $41,050.00 $43,400.35 $44,361. 75 $68,861.46 MOTION by Councilmember Powers to award the senior housing sanitary sewer and watermain contract to Kober Excavating, Inc. in the amount of$36,288.00. Motion seconded by Councilmember Buckbee. Motion carried Unanimously. MOTION by Councilmember Powers to adjourn the October 23, 1997 special meeting. Motion seconded by Councilmember Buckbee. Motion carried unanimously. The special meeting adjourned at 6: 12 p.m. It I,t,spe., ctfully~. .~ blmit!~d, .. cL t1 It lkLl tJ]JJjl~ Ry~theIGau~ad,CMC City Clerk CITY OF CENTERVILLE CITY COUNCIL MEETING Wednesday, October 22, 1997 Pursuant to due call and notice thereof, the City Council of the City of Centerville held their regularly scheduled meeting on Wednesday, October 22, 1997 in the Council Chambers of the City Hall, 1880 Main Street. Acting Mayor Mary Jo Helmbrecht called the meeting to order at 6:00 p.m. COUNCIL PRESENT: Acting Mayor Mary Jo Helmbrecht Council Members: Sanna Buckbee Theresa Brenner ABSENT: Mayor Tom Wilharber Councilmember Laura Powers STAFF/CONSULTANTS: City Administrator Jim March City Clerk Ry-Chel Gaustad Public Works Director/Building Official Paul Palzer City Engineer David Nyberg ****************************************************************************** CALL TO ORDER CONSIDERA TION OF MINUTES August 27.1997 Council Meeting Minutes MOTION by Councilmember Brenner to approve the August 27, 1997 council meeting minutes with corrections. Motion seconded by Councilmember Buckbee. Motion carried unanimously. September 4. 1997 Council Meeting Minutes MOTION by Councilmember Brenner to table the September 4, 1997 council meeting minutes due to a lack of a quorum. Motion seconded by Councilmember Buckbee. Motion carried unanimously. PAYMENT OF CLAIMS The City of Centerville October 9-22 MOTION by Councilmember Buckbee to approve the receipts and disbursements for October 9- 22. Motion seconded by Councilmember Brenner. Motion carried unanimously. ~ Centennial Fire District MOTION by Councilmember Brenner to approve the Centennial Fire District disbursements. - Motion seconded by Councilmember Buckbee. Motion carried unanimously. Lakeland Hills Pay Estimate No.2 MOTION by Councilmember Brenner to approve Lakeland Hills Pay Estimate NO.2. Motion seconded by Councilmember Helmbrecht. Motion carried unanimously. Eagle Pass - Pay Estimate No.7 and No.8 MOTION by Councilmember Helmbrecht to approve Eagle Pass Pay Estimate NO.7 and No.8. Motion seconded by Councilmember Brenner. Motion carried unanimously. Councilmember Laura Powers arrived at 6: 19 p.m. SET AGENDA Complaint Log from United Waste Trail in Clearwater Meadows Update on Main Street Traffic Study Broadcasting Committee/Commission Meetings MOTION by Councilmember Brenner to approve the agenda with noted changes. Motion seconded by Councilmember Buckbee. Motion carried unanimously. PETITIONS AND COMPLAINTS APPEARANCES UNFINISHED BUSINESS Senior Housing Revised Grading Plan/Plans and Specifications Mr. Nyberg explained the major changes to the senior housing grading plan. The revised grading plan indicates on the north side of the building a new swale is designed to prevent drainage onto property located on Heritage Street. The curb and gutter has been included and stops on the west side of the driveway. In addition, Mr. Nyberg explained the pond has been considerably down sized. Finally, Mr. Nyberg noted he will execute a letter to the Council in regards to the revised senior housing grading plan. Mr. Nyberg reported the senior housing utility bid opening will be held at 10:00 a.m. on October 23, 1997. After which time the Council may wish to hold a special meeting to award the project. Furthermore, a preconstruction meeting will be scheduled for the week of October 27, 1997. LaMotte Park Final Plans and Specifications Mr. Nyberg briefed the Council on the Laurie LaMotte Memorial Park development. Mr. Nyberg explained they have redirected the drainage, however, the wetland impact is a concern. The park area is restricted because of the wetlands. Mr. Nyberg mentioned Kate Drewry suggested the city 2 - consider purchasing wetland compensation credits from Bob Walls or Gerald Rehbine. Councilmember Helmbrecht questioned the cost to purchase wetland credits. Mr. Nyberg replied Mr. Walls is selling credits at $.60 per square foot. Mr. Nyberg explained Mr. Rehbine may have some credits available for purchase or the city may use the wetland credits for negotiation purposes. Mr. Nyberg requested Council approve soil boring at a cost of$1650. Mr. Palzer commented currently the hockey rink will need to be half dismantled and removed. Mr. Palzer suggested relocating the hockey rink to the pleasure rink area because it is on higher ground. Relocating the hockey rink will eliminate some of the hockey board problems. Mr. Nyberg suggested meeting with Mr. Palzer Thursday, to further discuss the problems at the hockey rink. MOTION by Councilmember Brenner authorizing Staff to order soil borings at LaMotte Park. Motion seconded by Councilmember Powers. Motion carried unanimously. Eagle Pass Development Trail Mr. Nyberg explained the Eagle Pass Developer proposed to complete the Clearwater trailway this fall. Mr. Nyberg explained either the City or the contractor will need to sod the six-feet area on both sides of the paved trail. A $2,000 quotation to sod the area around the paved trail within the twenty-feet easement was received. Councilmember Helmbrecht suggested the City sod the area around the paved trail. MOTION by Councilmember Helmbrecht to authorize the expenditure offunds to finish the trail -way and to authorize funds to have the city sod the area around the paved trail. Motion seconded by Councilmember Brenner. Motion carried unanimously. City Council Workshop Mr. March recommended setting a workshop to view and discuss several pending issues. The Council elected to meet on November 6, 1997 at 5:00 p.m. to drive around and inspect developments then meet at 6:00 p.m. in the Council Chambers to discuss other pending issues. Mr. March noted the results from the drinking water revolving fund grant application. Centerville was denied due to the urgency other cities have in regards to contaminated wells. City Comprehensive Plan Mr. March noted the CDC Committee approved the Centerville Comprehensive Plan as submitted. Ordinance Codification Proposal Ms. Gaustad briefed the Council on the ordinance codification proposals received from General Code Publishers and the League of Minnesota Cities/American Legal. MOTION by Councilmember Buckbee authorizing Staff to work with the LMC to codify the It 3 t City's ordinance book. Motion seconded by Councilmember Brenner. Motion carried unanimously. Council Table Ms. Gaustad summarized the council table quotations submitted by Oakcraft and Design Wise. Councilmember Buckbee requested a price check on the embossed city logo from Design Wise. Councilmember Powers requested Staff to check if the table is an actual "L" shape. Update on Main Street Traffic Study Mr. March reported Officer Parks stated he will check on the Police Department video taping the traffic and student crossing at the elementary school. In addition, Mr. March commented upon receipt of the video tape Staffwill forward the tape to the ISD 12 School Board and Anoka County Commissioner Margaret Langfeld. Councilmember Helmbrecht requested new elementary signage on Main Street. Officer Jensen volunteered to investigate and find what can be done at the school crossing. Also, Officer Jensen stated he will report the findings back to the Council. Councilmember Helmbrecht requested Staff contact the County about the removal of a speed sign on Main Street near the Lakeland Hills development. Councilmember Powers readdressed the Main Street and 20th Avenue traffic survey, and requested the results. Mr. March replied the City has not received the traffic survey results from Anoka County on Main Street and 20th Avenue. United Waste Complaint Log Councilmember Helmbrecht requested the United Waste monthly complaint log. Mr. March stated the City did not receive a complaint log from United Waste. Councilmember Buckbee suggested Staff contact United Waste and request comments indicating whether or not they have received complaints. Snowmobile Memo The Council was in receipt of Police ChiefVanBurkleo's snowmobile memorandum. Mr. March elaborated on ChiefVanBurkleo's snowmobile concern and request. Mr. March explained Chief VanBurkleo requested the Council consider permitting snowmobile operations along Centerville Road to Main Street then east to 20th Avenue and maintaining a 10-mph speed limit. Also, Mr. March suggested Chief VanBurkleo or Officer Guy attend a workshop with the Council to discuss the additional proposed snowmobile ideas. MOTION by Councilmember Powers to expand the snowmobiling on Centerville Road to Main Street east to 20th Avenue and a maximum speed of 10-mph. Motion seconded by Councilmember Brenner. Motion carried unanimously. NEW BUSINESS 4 ~ Ambulance Service Councilmember Powers questioned the technical title of personnel staffing the Centennial ambulance. Officer Jensen understood two paramedics' staff each ambulance. Councilmember Powers understood the ambulance is staffed with a Paramedic and EMT. Officer Jensen replied there should be two paramedics in each ambulance. Councilmember Powers stated she will investigate this issue and report back to the Council. Proposed Staff Salary Ranges Mr. March briefed the Council on salary ranges and submitted an example of salary ranges for non-unionized employees. Mr. March supplied information on a consulting firm specializing in pay equity and salary surveys. In addition, Mr. March submitted a memo from the City of Circle Pines in regards to non-union compensation. Mr. March distributed the information for future consideration and recommended staff salary ranges be addressed soon in a workshop setting. Mr. March commented Troy Bonkowske is updating the City's personnel policy. Mr. March suggested inviting all the non-unionized employees to the workshop. Mr. Palzer distributed a letter which indicated a pay compensation conflict between the Public Works/Building Inspectors and the City Administrators positions. Mr. Palzer stated in 1995 the Public WorkslBuilding Inspection position was 96% of the Administrators pay. Mr. Palzer requested this issue be addressed. Councilmember Powers questioned if all employees reviewed the proposed salary ranges. Mr. March explained the Staff expressed mixed reactions. Councilmember Helmbrecht suggested addressing salary ranges as soon as possible. Also, Councilmember Helmbrecht requested non-unionized Staff attend the workshop. Cable Casting Other Committee Meetings Councilmember Buckbee suggested cable broadcasting committee meetings. In addition, Buckbee felt broadcasting meetings will hold Committee/Commission members accountable and perhaps create more community interest. COMMITTEE REPORTS CONSENT AGENDA Resolution 97-22 Resolution 97-23 Change Wednesday. November 26. Council Meeting to Monday. November 24. MOTION by Councilmember Brenner to approve the consent agenda. Motion seconded by Councilmember Helmbrecht. Motion carried unanimously. Completion of the City's Comprehensive Plan Mr. March requested Council direct Staff to either continue or conclude working with Dean Johnson to create continuity between the planning and zoning ordinance and the City's 5 a comprehensive plan. Councilmember Buckbee requested Dean Johnson submit a breakdown of fees for the associated work to be completed utilizing the Met Council's planning grant. ADJOURNMENT MOTION by Councilmember Brenner to adjourn the October 22, 1997 council meeting. Motion seconded by Councilmember Helmbrecht. Motion carried unanimously. Meeting adjourned at 7:38 p.m. R,spe. c. tfu. llY. sybmitt..e?, ~L(tlll rhU ~t{(c( Ry-the1 Gaustad, CMC City Clerk It 6 t CITY OF CENTERVILLE CITY COUNCIL MEETING WEDNESDAY, OCTOBER 8, 1997 Pursuant to due call and notice thereof, an engineering review workshop and a regular meeting of the Centerville City Council was called to order by Acting Mayor Mary J 0 Helmbrecht at 5: 15 p.m. in the Council Chambers of the Centerville City Hall, 1880 Main Street, on October 8, 1997. COUNCIL PRESENT: Acting Mayor Mary Jo Helmbrecht Council Members: Theresa Brenner Laura Powers ABSENT: Mayor Tom Wilharber Councilmember Sanna Buckbee STAFF/CONSULTANTS PRESENT: Administrator Jim March Clerk Ry-Chel Gaustad Public Works Director/Building Inspector Paul Palzer Engineer David Nyberg ***************************************************************************** ENGINEERING REVIEW WORKSHOP The Council discussed an action to ensure effective communication between the Council, the Staff and the Engineer. Councilmember Helmbrecht suggested the Engineer execute a "Week in Review" to summarize weekly engineering issues. Councilmember Brenner suggested Mr. Nyberg submit a daily inspection report to City Hall from H.R. Green. Mr. Paul Palzer stated a daily inspection report is a cumbersome task for the Engineering firm and City Staff, since nobody at City Hall can interpret the report from an engineering view point. The Council discussed "Week in Review, " weekly engineering visits and one-on-one sessions with the Building Official and Council as needed. Councilmember Sanna Buckbee arrived at 5:35 p.m. Councilmember Powers stressed all employees should be treated with respect and when an employee asks a question, they should not be chastised. Also, Councilmember Powers stressed the whole Council should be made aware of all engineering issues pertaining to the City. In addition, the whole staff should inform Paul Palzer of important pending issues. t 1 Mr. Nyberg clarified the consensus of the Council as follows: Mr. Nyberg will submit a weekly activity report, visit with staff every Thursday, and as needed, implement a one-on-one session with the Building Official and/or elected officials. The Council agreed the above-mentioned reflects the desire of the Council. ~ MOTION by Councilmember Powers to close the workshop at 5:50 p.rn. Motion seconded by Councilmember Brenner. Motion carried unanimously. CALL TO ORDER CONSIDERATION OF MINUTES August 27.1997 Council Meeting Minutes MOTION by Councilmember Brenner to table the August 27, 1997 council meeting minutes due to a lack of a quorum. Motion seconded by Councilmember Helmbrecht. Motion carried unanimously. September 4. 1997 Budget Meeting Minutes MOTION by Councilmember Brenner to table the September 4, 1997 budget meeting minutes due to a lack of a quorum. Motion seconded by Councilmember Helmbrecht. Motion carried unanimously. PAYMENT OF CLAIMS 4 The City of Centerville September 25-30 MOTION by Councilmember Brenner to approve the September 25-30, receipts and disbursements. Motion seconded by Councilmember Buckbee. Motion carried unanimously. The City of Centerville October 1-8 MOTION by Councilrnember Brenner to approve the October 1-8, receipts and disbursements. Motion seconded by Councilmember Buckbee. Motion carried unanimously. Centennial Fire District - Unavailable PETITIONS AND COMPLAINTS SET AGENDA Main Street Traffic Study Public Works Truck Anoka County BRA CDBG Ambulance Service 2 t APPEARANCES UNFINISHED BUSINESS Senior Housing Mr. Tim Yantos (Anoka County HRA) gave a brief overview of the "Chauncey Barett Gardens" Senior Housing Project. Mr. Mark Ruff (EWers & Associates) distributed a pre-sale report on the housing development bonds (The City of Centerville Unlimited Tax General Obligation), Series 1997B. Mr. Ruff also explained the financial position between Anoka County Housing and Redevelopment and the City of Centerville (EXHIBIT A). Mr. Ruff briefed the Council on the City's financial position with the Senior Housing Project. Mr. Frank Dunbar (Dunbar Development) addressed the time-line for the facility construction development. Continuing, Mr. Dunbar anticipated October 22, 1997 for the ground breaking and the facility completion date of June 1, 1998. Mr. Dunbar elaborated on the construction of the $1,290,000 building. Adding, the base price of the bid includes a concrete apron into the garage entrance and face bricks. Finally, Mr. Dunbar explained an irrigation system, automatic doors, curbs and gutters have been eliminated from the project. I Councilmember Brenner addressed a letter from Chief VanBurkleo which expressed concern on the following items: outside lighting, a security entrance, security for all patio accesses, width of the hall ways, width of the outside doors, and the width of the interior apartment doors. Mr. Dunbar explained a security entrance is provided, locks and locking boards will provide patio security. Councilmember Powers stressed a need for handrails at the building entrance. Mr. Dunbar stated the building is in compliance with ADA regulations Councilmember Brenner questioned the pond area next to the facility. Mr. Dunbar stated the pond is shaped to accommodate the present facility. NIr. Dunbar added, when the Council elects to build another senior facility, then the pond will be readdressed. J\IOTION by Councilmember Brenner to approve the revised Joint Powers Agreement between the City of Centerville and Anoka County HRA. Motion seconded by Councilmember Powers. Motion carried unanimously. Resolution 97-21 Consideration to Approve Issuing Senior Housing G.O. Bonds MOTION by Councilmember Buckbee to adopt resolution 97-21. Motion seconded by Councilmember Brenner. Motion carried unanimously. Councilmember Brenner commented the ground breaking is scheduled for Wednesday, October 22, ] 997 at 4:00 p.rn. on the site. Following the ground breaking a reception will be held at City Hall ~ " .) Utility Plans Mr. Nyberg requested the Council approve H.R. Green to advertise for proposals on the senior housing utilities. In addition, Mr. March recommended the Council waive the associated city building permit fees to keep the project cost down. The City will receive building permit fees that are passed through to third parties. MOTION by Councilmember Brenner to waive the associated city fees and pay third party fees. Motion seconded by Councilmember Powers. Motion carried unanimously. MOTION by Councilmember Buckbee to authorize H.R. Green Consulting Engineers to send out for proposals on sewer and water utilities for the senior housing facility. Motion seconded by Councilmember Brenner. Motion carried unanimously. Anoka County BRA CnBG Mr. Yantos (Anoka County BRA) gave a brief overview of HOD's proposed administrative changes when distributing CDBG funds. Mr. Yantos explained HUD has proposed Anoka County communities compete for available CDBG funds. Furthermore, the Intergovernmental Task Force Committee has a meeting scheduled for Wednesday, October 15, 1997 at 7:00 p.m. in the Spring Lake Park Council Chambers at which time the method of CDBG payment will be addressed. Ms. Gaustad recommended the city send a letter in support of the current CDBG funding allocation. MOTION by Councilmember Brenner authorizing Staff to submit a letter on behalf of the City of Centerville requesting no change to the current CDBG fund allocation. Motion seconded by Councilmember Helmbrecht. Motion carried unanimously. 4 Odyssey Lures Development Agreement Mr. Dan Greensweig (Kennedy & Graven Chartered) addressed the development agreement between the City and Odyssey Lures. Mr. Greensweig explained the specifications and payment method on the proposed building. The building would consist of four individual units totaling 12,000 sq. ft.. The total eligible TIF related expenditures to be reimbursed equal $125,000. The $125,000 will generate interest at 81/2 percent. The Notes Payable will be made through TIF. Ninety percent of the payment will be generated by the development and 10 percent will be produced from the City. Mr. Greensweig stated the Note will be delivered to Mr. Tuomi at the building closing. Furthermore, Esox (Odyssey Lures) deposited $5,000 to cover the city's administration fee. The city will refund the unused portion of the administration fee to Mr. Tuomi at the completion of the project. The construction on the new building is expected to be completed by October 1, 1998. Finally, expansion will create at least one new job. MOTION by Councilmember Powers to approve Esox development agreement as submitted from Kennedy and Graven. Motion seconded by Councilmember Brenner. Motion carried 4 ~ unanimously. Councilmember Powers pointed out the City ordinance states, curb and gutter is required on new housing developments and requested curb and gutters be included in the senior housing project. MOTION by Councilmember Buckbee to authorize Staff to contact and inform the Anoka County BRA that the City of Centerville desires curb and gutters to be included in the senior housing project. Motion seconded by Councilmember Helmbrecht. Motion carried unanimously. Councilmember Powers left the Council Chambers at 7:20 p.m. Eagle Pass Construction Issues Mr. Nyberg gave the Council a full report on the Eagle Pass road construction. Mr. Nyberg explained the drain tile problem on Dupre Road. In the final analysis, Mr. Nyberg addressed a letter from the contractor (c. W. Houle, Inc. ) whom is responsible for the road construction in this development. (Exhibit A & Exhibit B) Councilmember Powers returned to the Council Chambers at 7:34 p.rn. Engineering Review The Council discussed authorizing Staff to compile engineering proposals. The Council suggested Staff set up a workshop and develop strategies to search for an engineering firm. In addition, the Cour:cil requested an outline of what current engineering projects the city is working on. MOTION by Councilmember Helmbrecht to authorize Staff to outline qualifications for engineering services to be reviewed at a workshop. Motion seconded by Councilmember Brer:::er. Powers aye, Brenner aye, Helmbrecht aye. Buckbee nay. Motion carried. Lakeland Hills Project Mr. Nyberg summarized the developer's request to change the geotextile fabric on a specific street section in the Lakeland Hills Project. Mr. Nyberg explained if the council revises the approved plans to eliminate the drain tile in this specific area the city would be deviating from the city's past practice. Mr. Black stated the city ordinance requires a 7-ton road. The ordinance does r.ot indicate drain tile nor geotextile fabric. Mr. March explained the ordinance was designed to include geotextile and other materials as the city deems necessary. MOTION by Councilmember Powers not to require Lakeland Hills to put in the geotextile fabric. Motion died for lack of a second. Mr. Black stressed the drain tile requirement is an "over kill in design" from an engineering perspective and from a developer perspective it is a waste of $17,000. Councilmember Helmbrecht suggested requiring the developer provide a four-year warranty on t 5 this particular section of the road. Mr. Black stated a four-year warranty would be out of the question because a lot could happen to the road that is not related to the geotextile fabric. MOTION by Councilmember Buckbee to authorize Staff to amend this specific area on the developers' agreement to eliminate the geotextile fabric. Motion seconded by Councilmember Helmbrecht. Buckbee aye, Helmbrecht aye, Powers nay, Brenner nay. Motion died. MOTION by Councilmember Powers to deny the proposal from the developer. Motion seconded by Councilmember Brenner. Powers aye, Brenner aye, Buckbee nay, Helmbrecht nay. Mr. March stated a motion was made in favor for and against the developer's proposal. Since full council is not present, the developer will either continue construction as the plans indicate or address the Council when the full council is in session. Mr. Black questioned the direct drain tile connections to the miscellaneous houses. Mr. Nyberg stated there are required hook ups to certain houses. MOTION by Councilmember Buckbee to authorize Staff and Engineer to amend the developer's agreement to add or delete direct drain tile connections from Block 2, Lots 9, 10, 11 and Block 2, Lot 4 or as the Staff and the Engineer deem necessary. Motion seconded by Councilmember Brenner. Buckbee aye, Brenner aye, Helmbrecht aye. Powers nay. Motion carried. Lakeland Hills Final Watermain and Trail Easement. Mr. March presented the watermain easement and trail easement for Lakeland Hills. t MOTION by Councilmember Buckbee to approve the Lakeland Hills trail and watermain easement on the final plat. Motion seconded by Councilmember Brenner. Buckbee aye, Brenner aye, Helmbrecht aye, Powers abstained. Councilmember Powers left the Council Chambers at 8: 18 p.m. Mr. Nyberg stated, he was disappointed to see the Council looking at other engineering firms. However, he likes the new formula and ideas the Council suggested, such as the "week in review." Mr. Nyberg stated, hopefully in evaluating him over the next three months the Council will be confident to continue using H.R. Green as the City's consulting engineer firm. Again, Mr. Nyberg thanked the Council for an opportunity to work with the Council, the Staff and the Community as he has enjoyed working in Centerville. NEW BUSINESS Consider Transfer and approval of Liquor License for Waterworks Ms. Gaustad reported Mr. Ken Sorenson assigned Waterworks Beach Club to Mr. Richard DeFoe. Mr. DeFoe has requested Council approve Waterworks liquor license. Ms. Gaustad 6 4 stated the City Attorney Greg Hellings earlier stated, the city can hold up the liquor license until incurred expenses are paid. Furthermore, Mr. DeFoe has furnished payment on outstanding city utilities and Police Department expenses. Councilmember Powers returned to the Council Chambers at 8:31 p.m. Councilmember Powers questioned if the elementary school and the ambulance service had been paid from the Summer Jam event. Ms. Gaustad replied, not to her knowledge. Councilmember Powers suggested holding the liquor license until the outstanding bills are paid. Mr. March commented, he spoke to Mr. Hellings and the city can hold up the liquor license only for city incurred expenses. Mr. DeFoe commented he did not want to commit paying the outstanding debt without knowing the associated costs. MOTION by Councilmember Buckbee to approve Waterworks Beach Club liquor license and requested staff investigates Waterworks outstanding community debt. Motion seconded by Councilmember Brenner. Buckbee aye, Brenner aye, Helmbrecht aye. Powers nay. Motion carried. Public Works Staffing Mr. March summarized the Public Works staffing needs and presented an employment proposal. Furthermore, the proposal has been reviewed by the City Attorney and the Local #49 Union Agent. Mr. March stated based upon the number of two person jobs that the public works department faces, it is his recommendation as well as the Public Works Directors that the City elect to eliminate the two current part-time positions and replace them with one full-time position. MOTION by Councilmember Helmbrecht to eliminate the two part-time positions and generate one full-time position and the hiring of seasonal personnel as needed, as per Mr. March's recommendation. Motion seconded by Councilmember Buckbee. Helmbrecht aye, Buckbee aye, Brenner aye, Powers nay. Motion carried. United Waste Billing Mr. March updated the Council on a request from United Waste to implement a new billing process which eliminates the city's involvement with bill collection. Therefore, the City would not certifY outstanding United Waste funds annually to Anoka County. MOTION by Councilmember Powers to deny the United Waste request proposal. Mr. March recommended that the City accept the proposal as present by United Waste. Councilmember Helmbrecht suggested trying this process and evaluate the program in six months. In addition, Councilmember Helmbrecht suggested United Waste notifY City Staff and Council of all nonpaying customers within the next six months. l\'IOTION by Councilmember Buckbee to authorize United Waste to change their billing process ~ 7 to handle outstanding waste bills in their office. Also, United Waste notify the City Staff, by letter, of residents whom have not paid their waste bill. Furthermore, this process should be evaluated within six months. Motion seconded by Councilmember Brenner. Motion carried unanimously. Councilmember Powers left the Council Chambers at 8:49 p.m. Public Works Truck Replacement Mr. Palzer stressed the need to supply a vehicle to the Building InspectionlPublic Works employees. Mr. Palzer explained other employees have been accommodated for their needs, however, when Mr. Cook's position was developed a vehicle was not supplied. Mr. Palzer indicated the truck will be used 20 percent for building inspections, 30 percent for maintaining the water structure, and 50 percent for Public Works use. MOTION by Councilmember Buckbee to authorize Staff to investigate used vehicles and purchase a truck for the use of Public Works/ Building Inspections. Motion seconded by Councilmember Brenner. Motion carried unanimously. Main Street Traffic Study Councilmember Mary Jo Helmbrecht stressed the need to address the high traffic speed in front of the elementary school. Furthermore, for safety purposes the school is considering replacing student traffic patrollers with adult traffic patrollers. Councilmember Helmbrecht urged Staff to contact Anoka County and the Police Department to address the speed concern. .MOTION by Councilmember Helmbrecht to authorize Staff to request the Police Department video tape the traffic and student crossing. Also, copy Anoka County Commissioner Margaret Langfeld on all correspondence. Councilmember Helmbrecht requested this project be classified top priority. Motion seconded by Councilmember Brenner. Motion carried unanimously. t Councilmember Helmbrecht requested another letter requesting action, is sent to Jane Pemble, Anoka County Highway Department. COMMITTEE REPORTS Senior Housing Ground breaking Councilmember Brenner reported the senior housing ground breaking was scheduled at 4:00 p.m. on Wednesday, October 22, 1997. Planning and Zoning Mr. March briefed the Council on the results of the October Planning and Zoning meeting. The Willow Glen Business Park concept preliminary plat was approved. The Planning and Zoning main discussion was in regards to traffic flow from the four parcels on the north side of Main Street. 8 4 Mr. Wilharber noted he will not attend the October 23, 1997 Council meeting because he will be in Fort Knox, Kentucky. ADMINISTRA TORS REPORT Mr. March reported Mr. Kevin Fogarty resigned from the Park and Recreation Board. MOTION by Councilmember Buckbee to write a letter of appreciation to Kevin Fogarty. Motion seconded by Councilmember Brenner. Motion carried unanimously. Mr. March noted he has been working on salary ranges for Staff Mr. March suggested addressing the salary ranges in detail during the engineers' review workshop. CONSENT AGENDA ADJOURNMENT MOTION by Councilmember Buckbee to adjourn the October 8, 1997 Council meeting. Motion seconded by Councilmember Helmbrecht. Motion carried unanimously. The Council meeting adjourned at 9:05 p.rn. Respectfully Submitted, ~.~W ~QW:}to1i Ry~Chel Gaustad, CMC City Clerk ~ 9 fE ":.. .."'" --... ....~h e,- ~ ~D<<te, 1He; @ E:i=v:ltfng . s,w.,. WUlr (;.mstrueJiun 1300 weST COUNTV' ROAD r SHO~EViEW. MINNESOTA SSt~1l TElEPHONE: 4~0T7 ''W. Glt~. Octobe',.. 3, 1'3'37 Howard Green Co. (MSA) 132~ Energy Pa~k Drive st Paul, Mn ~~108 ~~tn: David Nyb~rgf P.E. R~, C~nt~rvil1~ - Eagle Pas~ IiltiSt'" O~vid, TI'I1s c014re!'.pondqncw i$ a f(lllo~ ~ip to th~ Or\-(;.~te ei'lp1or91';ion that took pl~ce Wqdnogd~y. October 1, 1997d We repaired ~he daMaged draintile th~t w<<~ holding baek water. I believe thi~ draintile wa~ d~~aged when W9 w~rR corr.c~lng soft spots in the roed. Unfortunatt1y, WP did not knew i~ napp~ned. The loc~tion of th. dr&in~il~ i~ wher~ it $h~uld b~~ The fabrie sop~~ot~ng the ~~~y and 5$nd was ~lso o~.~ryed ~o be in t~~ prcp~r p:ace. X b&li~Yf the ~.ttl~ment~ in t~e road wer~ c~~.~Q by the weterm~in break th~t happened l~t~ l~$t f~ll. W~ pl~n to ~~p~i~ all c~rb ~nd bl_cktop a$ 0 re~ult of thi~. As YOI,\ Oi\rl1 aware, th.; lllat~l""lol1 on-!d.tll W.;\S Vj!H'"'" cHffi~f,!lt \;0 work I with. :t believe by let-cing tM! second half cf the road si.t thro~gh ~~e ~pring and ~U~m9r b9fgre ~urb1ng W~3 a re~l h?lp. In eonc~Ysiont W~ will do wh~t~v~r you Dr ~h& e1ty suggest. ~her~ $r~ any ~~~~t!Qn~ about th~ dr~int11~ in a~y ~r~a, wf bi glad to ~xplor~ the ~l"'Q~ again. I'!' will Sincerltly, c. w. HOULe, INC. ?_~, v ~~ &ryat'l W. HOIJ le, P..... ~ i d 12'T"t BWH:d5 c~~ M..... Jim M~rch, City o~ Cent9l""ville ~dmi~i5t~ator Mr. Mike ~uigl~y. GOA-EM De...&'lcpllwnt, Inc. ** TOTRL PAGE. e2 *lie I ~ AN ECUAl. OFP~nJNIT'( eMP~OYfA 01/80' d 8:'::': T T Lf,b T-fJ]-]--"Jn , . Howard R. Green Company CONSULTING ENGINEERS rMS~ IOISliLmG &~GlMW Formerly MSA Consulting Engineers October 3. 1997 File: 260078m Mr. Jim March, Administrator City of Centerville 1880 Main street Centerville, MN 55038 RE: EAGLE PASS - DRAIN TILE INSPECTION Dear Mr. March: At the September 24th council meetirJg, Councilmember Brenner requested a written'esponse to an issue that developed during that same afternoon. During the boring of an underground utility crossing under Dupre Read, water was found in the boring pits either side of the road, and the drain tile was not visible on one side of the road. Workers digging in the area also did not find the geotextile fabric. We met with the Contractor to discuss this issue or: Friday, September 26th. On Wednesday, October 1 st, the Contractor completed Some test digging to try and locate the drain tile and fabric and determine if the system was working, Below is a list of the questions Councilmember Brenner asked us to address: Question: What is the Current situation? The current situation is as follows: · Test digging was completed last week at the identified area with potential problems. · The geotextHe fabric and drain tile was observed under the curb and gutL:r. · The digging showed the water levels are normal, the tile and sand is fun::tioning, however. when water was introduced by a hose into the tile line. the line appeared plugged on one side of the mad. · After additional expiorati'on, the contractor located and repaired the tilt, in two different segments At One segment, a iength of tile was missing. The contractor referenced this in his letter dated October 3; 1997. .A.t another segment, the tile was collapsed. Each problem area was repaired. · The Contractor has agreed to perfoml additional testing and correctIve m t~aSures to the tile system. ~ [1 I/3[1 . d "")I')C I:'_......_.~n......l. ....._..._ . _. _ . .... __ __ '!"S:TT '!"66T-[[1-1JCI . , October 3, 1997 Mr. Jim March, Administrator Page Two Question: How did this problem occur? As the contractor indicated in his letter, the problem likely occurred when some gravel was excavated and replaced prior to curb construction. Because the work was below grade, the tile damage was not known. Question: HO\N can the problem be fixed? The entire drain tHe system on the project will be verified to be in working order and any additional problem areas will be repaired and corrected by the Contractor. Repairs will include replacement of drain tile or installation of additional tile behind the curb. Questions: Who is responsible and who pays for the correction? The Contractor is responsible for insta!!ing the improvements to the requirements of the plans and specifications. With this in mind, the Contractor will complete verification of the drain tile system and correct any additional problems that are encountered. This work will be completed at the cost of the Contractor, t We will be continuing to work with the Contractor on this issue until assurance is provided that the entire subgrade draiilage system is in good working order. We will keep Councilmembe:s Brenner and He!mbrecht and Public Works Director Paul Palzer informed of the Contractor's activities until completion of tr,8 testing work. Please iet us know iJ you have any questions about the above issues. We will be in attendance at the October 8th CounC:i1 meeting to further d;scuss this matter. Sincerely Ufd R. Gre.e,n Company /1 v;f,~~yfr ~ vid E. Nyberg, p,f. I; Project Manager DEN:tw cc: Mr. Paul Palzer, Centerville Public Works Mr. Bryan Houle, C.W. Houle, Inc. ~ O\proj\260078\078-0308.oct t10ward R. Green Company CONSULTING ENGINEERS ~ CITY OF CENTERVILLE CITY COUNCIL MEETING WEDNESDAY, SEPTEMBER 24, 1997 Pursuant to due call and notice thereof, the City Council of the City of Centerville held their regularly scheduled meeting on Wednesday, September 24, 1997 in the Council Chambers ofthe City Hall, 1880 Main Street. The meeting was called to order by Mayor Tom Wilharber at 6:00 p.m. COUNCIL PRESENT: Mayor Tom Wilharber Council Members: Mary Jo Helmbrecht Theresa Brenner ABSENT: Council Members: Sanna Buckbee Laura Powers STAFF PRESENT: City Administrator Jim March City Clerk Ry-Chel Gaustad Public W orks/Building Official Paul Palzer City Engineer David Nyberg ****************************************************************************** CALL TO ORDER PUBLIC HEARING CONTINUED TO CONSIDER TAX INCREMENT FINANCING Mr. March explained the public hearing is a continuation from August 27, 1997. Also, Mr. March noted the purpose of the public hearing is to provide modification to Tax Increment District 1-3. Mr. Sid Inman (Ehlers & Associates Financial Advisor) explained the modifications to district 1-3 will allow the City to disburse TIF funds for park dedication, sewer and water updates and senior housing needs. There was no further discussion. MOTION by Councilmember Brenner to close the public hearing at 6:05 p.m. Motion seconded by Councilmember Helmbrecht. Motion carried unanimously. PUBLIC HEARING TO CONSIDER SENIOR HOUSING GENERAL OBLIGATION BONDS Senior housing GO bonds public hearing opened at 6:05 p.m. It Mr. Inman reported the Council will have an opportunity to pass a resolution in October to back the bonds for a senior housing facility. There was no further discussion. ~ MOTION by Councilmember Brenner to close the senior housing GO bonds public hearing at 6:07 p.m. Motion seconded by Councilmember Helmbrecht. Motion carried unanimously. PUBLIC HEARING FOR PROPOSED SANITARY SEWER CONSTRUCTION, WATER CONSTRUCTION AND INTERCONNECTION FOR PROPERTIES ALONG THE 20TH AVENUE CORRIDOR. Mr. Nyberg briefed the Council on the 20th Avenue trunk waterman, Lino Lakes interconnect, sanitary sewer trunk system. Also, the City has conducted two public informational meetings prior to the public hearing. In addition, no adjustments have been made since the last informational meeting. Mr. Nyberg suggested advertising for improvement proposals in February and begin construction as soon as time permits. Mr. Strewlow submitted comments addressing concerns about the proposed assessment. Mayor Wilharber noted receipt of Mr. Strewlow's written comments. Mr. Nyberg briefed the Council on the RWLF (Revolving Water Loan Fund). The RWLF can be applied for when a definite time frame is indicated. MOTION by Councilmember Helmbrecht to close the public hearing at 6:14 p.m. Motion seconded by Councilmember Brenner. Motion carried unanimously. CONSIDERATION OF MINUTES September 4. 1997 Budget Meeting Minutes MOTION by Mayor Wilharber to table the September 9, budget meeting minutes. Motion seconded by Councilmember Brenner. Motion carried unanimously. September 10. 1997 Council Meeting Minutes MOTION by Councilmember Brenner to approve the September 10, meeting minutes with noted changes on page two and three. Motion seconded by Councilmember Helmbrecht. Motion carried unanimously. PAYMENT OF CLAIMS The City ofCenterviUe September 11-24 MOTION by Councilmember Brenner to approve the September 11 - 24 receipts and disbursements. Motion seconded by Councilmember Helmbrecht. Motion carried unanimously. Centennial Fire District MOTION by Councilmember Brenner to approve the Centennial Fire District disbursements. Motion seconded by Councilmember Helmbrecht. Motion carried unanimously. 2 ~ Pay Estimate No.7 EaKle Pass Councilmember Brenner questioned Mr. Nyberg about the standing water under Eagle Trail Road. Mr. Nyberg replied he was unsure why there was standing water under Eagle Trail Road. Councilmember Brenner suggested Council table pay estimate number 7 until the City is satisfied with the construction and condition of the road. In addition, Councilmember Brenner requested Mr. Nyberg address, in a letter, the following: 1) The situation and how it stands. 2) How this situation occurred. 3) How this situation can be fixed. 4) Who is responsible for the situation. 5) Who will pay for the corrections. MOTION by Councilmember Brenner to table pay estimate number 7 until the above-mentioned questions are addressed. Motion seconded by Councilmember Helmbrecht. Motion carried unanimously. Pay Estimate No. 1 Lakeland Hills MOTION by Councilmember Brenner to approve pay estimate number I for Lakeland Hills Development. Motion seconded by Councilmember Helmbrecht. Motion carried unanimously. SET AGENDA Studebaker Fire Truck Ground breaking for Chauncey Baret Gardens Sewall Gear PETITIONS AND COMPLAINTS Officer Mike Jensen addressed a report from the Chief of Police which suggested the City contact Anoka County and request a traffic speed study be conducted on Main Street. Mr. Palzer reported he spoke to Mr. Roger Butler (Anoka County Highway Department) about obstacles obstructing the Main Street speed sign. Furthermore, Mr. Palzer indicated Mr. Butler stated, he will investigate the Main Street speed sign and Anoka County will move the sign if warranted. Mayor Wilharber suggested the City write to Anoka County and request a traffic speed study be completed on Main Street. MOTION by Mayor Wilharber to reestablish a 30-mph speed limit from Goiffon to 20th and request a traffic survey on CSAH 14 and CSAH 20th as per ChiefVanBurkleo's recommendation. Seconded by Councilmember Brenner. Motion carried unanimously. APPEARANCES UNFINISHED BUSINESS Willow Glen Phase II Mr. March discussed the amendment to the Willow Glen Phase II Development Agreement. Mr. March indicated the Developer voiced interest to pull the building permits for building seven and eight of the development. Mr. March recommended implementing the stated fees for the Phase II. I 3 ~ MOTION by Councilmember Brenner to include exhibit C in the Willow Glen Development Agreement. Motion seconded by Councilmember Helmbrecht. Motion carried unanimously. LaMotte Park Development First Phase Mr. March briefed the Council on LaMotte Park Development. Mr. March commented RCWD tabled the Centerville wetland agenda item until the October RCWD meeting. Furthermore, the wetland may affect the size of the soccer fields. Mr. March noted the Centerville Lions Club may be interested in financially helping develop LaMotte Park. Currently, $124,000 is available in the park fund, including the Willow Glen Park dedication fees. Mr. Nyberg stressed the need to minimize the parks wetland impact to accommodate one youth size soccer field and one adult size soccer field. Mayor Wilharber suggested the park parking lot include curb and gutter because, it aids in construction, drainage and is more pleasing to the eye. Mr. Nyberg stated if the City chooses curb and gutter the plans can be implement now during the park planning stages. The Council requested curb and gutter be included in the park proposal. Mr. Nyberg commented the first step is to apply for the RCWD permit, and send out for proposals. Mayor Wilharber noted curb and gutter may be more costly up front, however, in the future it will hold up better. ~ MOTION by Councilmember Brenner to authorize H.R. Green to make application to RCWD and advertise for proposals including curb and gutter. Motion seconded by Councilmember Helmbrecht. Motion carried unanimously. Mr. March reported the Little League Soccer Association indicated they may have funds available to aid in the park development. Mayor Wilharber questioned the holding pond depth. Mr. Nyberg estimated the holding pond depth at three to four feet. Mayor Wilharber noted concern with children's safety around the water. Senior Housing Mr. March briefed the Council on the water and sewer service to the senior housing facility. Mr. March noted the Police Chief suggested fire hydrants at the senior facility. Mr. Nyberg estimated $50,000 to provide service to the senior housing facility and to provide future utility access to the Tourville property. Mr. March reported the new senior housing site plan is showing a pond which encroaches on the future senior facility site. Mr. Nyberg questioned the Councils zoning intention on the remaining property. Mr. Nyberg noted the proposed ponding plans also may encroach on the future commercial property. Councilmember Brenner suggested Staff, the Engineer and Anoka County investigate the future commercial site. Mr. March suggested the City determine whether or not the commercial property is usable. If the property is not usable, the City should consider granting it to Anoka County so they will maintain it. I 4 ~ Commercial Rubbish Collection Ordinance Mr. March explained the proposed Commercial Rubbish Collection Ordinance. Mr. March suggested licensing three to five commercial rubbish haulers to service the community at a fee of $250. per license. Councilmember Brenner reported EDC recommended Council to approve Commercial licensing. Ms. Penny Thompson (Waste Management) commented after canvassing the community, the businesses requested the City contract with commercial haulers. MOTION by Councilmember Helmbrecht to amend Resolution 97-02 (Fee Schedule) to include the commercial rubbish collection license fee of $250. In addition, Councilmember Helmbrecht moved to exclusively authorize services to properties zoned commercial/Industrial. Motion seconded by Councilmember Brenner. Motion carried unanimously. MOTION by Councilmember Helmbrecht to adjust and forward the fee schedule with the amendment. Motion seconded by Councilmember Brenner. Motion carried unanimously. Office Equipment MOTION by Mayor Wilharber to approve Staff to purchase office equipment from OEB. Motion died for a lack of a second. MOTION by Councilmember Helmbrecht to table the purchase of office equipment until the whole Council is available for comment. Motion seconded by Councilmember Brenner. Motion carried unanimously. ~ NEW BUSINESS Recodification Proposal from General Code Publishers Ms. Gaustad distributed General Code Publishers ordinance codification proposal and a letter of support from the City Attorney. Ms. Gaustad reported the City has not received the LMC (League of Minnesota Cities) proposal. The information provided was for informational purposes. Newsletter Article Proposal - City of Shoreview MOTION by Councilmember Brenner to approve the newsletter article proposal from the City of Shoreview. Motion seconded by Councilmember Helmbrecht. Lions Haunted House Mr. March reported the Centerville Lions requested Councils approval to hold the Haunted House at the Laurie LaMotte park and warming house. MOTION by Councilmember Helmbrecht to approve the use of the Laurie LaMotte park and warming house for the Lions Haunted House. Motion seconded by Councilmember Brenner. Motion carried unanimously. It 5 ~ Studebaker Fire Truck MOTION by Councilmember Helmbrecht to approve storing the Studebaker Fire Truck at the Wilharber domicile. Motion seconded by Councilmember Brenner. Motion carried unanimously. MOTION by Mayor Wilharber authorizing Staff to execute a thank you letter to Mr. and Mrs. Tourville for storing the Studebaker Fire Truck on their property. Motion seconded by Councilmember Brenner. Motion carried unanimously. Chauncey Barett Gardens Ground Breaking Councilmember Brenner reported the Chauncey Barett Gardens ground breaking and open house is scheduled for October 22, 1997 at 4:30 p.m. Sewall Gear Mr. March briefed the Council on a relocation business prospect, Sewall Gear. Mr. March reported he and Mr. Palzer met with the owners of Sewall Gear. Sewall Gear is looking to relocate and are looking at ten acres of Mr. Gerald Rehbine's land. The Council applauded Mr. March for the well written letter he executed to Sewall Gear. MOTION by Councilmember Brenner to authorize Staff to sign and send the letter to Sewall Gear. Motion seconded by Councilmember Helmbrecht. Motion carried unanimously. COMMITTEE REPORTS ~ EDC Report Councilmember Brenner reported on the Downtown Revitalization Committee which is consortium ofEDC members and other persons. Furthermore, the Committee met prior to the EDC meeting and discussed downtown themes. CONSENT AGENDA Resolution 97-19 Domestic Violence Awareness Month Resolution 97-20 Adopting the Modification to the Tax Increment Financing Plan for Tax Increment Financing District No. 1-3 MOTION by Councilmember Helmbrecht to approve the consent agenda. Motion seconded by Councilmember Brenner. Motion carried unanimously. ADJOURNMENT MOTION by Councilmember Helmbrecht to adjourn the September 24, 1997 council meeting. Motion seconded by Councilmember Brenner. Motion carried unanimously. 6 ~ The council meeting adjourned at 7:35 p.m. Respectfully Submitted, Krtflkil *~(lU~ Ry~hel Gaustad, CMC City Clerk ~ 7 t CITY OF CENTERVILLE CITY COUNCIL MEETING Wednesday, September 10, 1997 Pursuant to due call and notice thereof, the City Council of the City of Centerville held a meeting on September 10, 1997 at City Hall. Mayor Wilharber called the meeting to order at 6:06 p.m. PRESENT: Tom Wilharber, Mayor Mary Jo Helmbrecht, Councilmember Theresa Brenner, Councilmember ABSENT: Sanna Buckbee, Councilmember Laura Powers, Councilmember STAFF: Troy Bonkowske, Intern Paul Palzer, Public Works Director Dave Nyberg, City Engineer Greg Hellings, City Attorney t MEETING: Executive Session City Attorney Hellings stated there was a Council executive session at 5:45 p.m. to discuss current litigation. CONSIDERATION FOR TAX INCREMENT FINANCING PUBLIC HEARING CONTINUATION MOTION by Wilharber to table discussion on the TIF hearing dates. Seconded by Helmbrecht. Motion carried unanimously. CONSIDERA TION OF MINUTES MOTION by Wilharber to table discussion of the August 27, 1997 Council meeting minutes. Seconded by Helmbrecht. Motion carried unanimously. PAYMENT OF CLAIMS MOTION by Helmbrecht to approve claims for the City of Centerville August 28-31. Seconded by Brenner. Motion carried unanimously. MOTION by Helmbrecht to approve claims for the City ofCenterville September 1-10. Seconded by Brenner. Motion carried unanimously. ~ MOTION by Wilharber to table Centennial Fire District claims. Seconded by Brenner. Motion carried unanimously. 6: 13 p.m.- Councilmember Powers present. SET AGENDA Intern Bonkowske added a kennel permit application and commercial rubbish ordinance to the agenda. PETITIONS AND COMPLAINTS Ms. Michelle Vining of 1976 Cardinal Dr. asked the Council for a kennel permit at her residence. Ms. Vining also mentioned she has a total of three dogs, two of which would be housed outside and one inside her home. Mayor Wilharber asked her if she had talked to neighbors about her intention for a kennel application. Ms. Vining replied that she had talked to two of her neighbors. Mayor Wilharber asked Mr. Bonkowske if staff has received any complaints for this application. Mr. Bonkowske replied staffhas not received any such complaints. MOTION by Helmbrecht to approve kennel license granted for Ms. Vining. Seconded by Brenner. Motion carried unanimously. APPEARANCES Senior Housing Special Use Permit City Engineer Nyberg expressed concerns by the lack of contours and wetland issues on the senior housing site plan. Mr. Nyberg also mentioned soil boring tests have been conducted in the area. Councilmember Helmbrecht questioned if there is a lot split on the commercial property it should have its own access. Councilmember Brenner suggested city staff keep in close contract with Anoka County lIRA and project architects to ensure the grading plan is correct and suggested special use permit approval contingent upon engineer review. Mr. Nyberg responded site plan approval might be premature. Wilt Berger ofMiIIer, Hanson, Westerbeck and Berge, stated he expected a productive relationship with city and county staff on the issues of grading and drainage. MOTION by Helmbrecht to approve senior housing special use permit. Seconded by Brenner. Motion carried unanimously. Mayor Wilharber asked Mr. Nyberg what effects would the County expansion on Centerville Road have on the senior housing site plan. Mr. Nyberg explained the Anoka County typically takes 100-120 feet of public right-of-way on four-lane roadways. MOTION by Councilmember Brenner to authorize City Administrator to contract Steve Bubul of Kennedy and Graven to review the Senior Housing Joint Powers Agreement with Anoka County lIRA not to exceed $1,000. Seconded by Helmbrecht. Motion carried unanimously. 20th Ave. Watermain Interconnection Mr. Nyberg stated he hoped the second public information meeting during the next Council meeting would have more residential representation, but doubted if the interconnection project will be completed this year. However, Mr. Nyberg eXplained the delay might actually be ~ beneficial to Centerville so that these funds can possibly be absorbed by the federal revolving drinking water loan. The Council also discussed issues with Mr. Nyberg as to where the interconnection will be placed and whether Centerville or Lino Lakes will build it. UNFINISHED BUSINESS Certification of Levy Amount MOTION by Helmbrecht to approve the 1998 budget levy amount at $562,000. Seconded by Brenner. Wilharber, Helmbrecht and Brenner- Aye. Powers- Nay. NEW BUSINESS Set Truth and Taxation Continuation Date MOTION by Helmbrecht to set Truth and Taxation dates on December 10 and 17, 1997. Seconded by Brenner. Motion carried unanimously. Commerical Rubbish Ordinance MOTION by Helmbrecht to table the commercial rubbish ordinance to the September 17 Council meeting. Seconded by Brenner. Motion carried unanimously. Boy Scout Meeting Councilmember Powers asked fellow members if the local Boy Scout pack could hold their meeting in the Council Chambers on September 18, 1997. MOTION by Wilharber to approve a Boy Scout meeting in the Council Chambers on September 18, 1997. Seconded by Brenner. Wilharber, Brenner, Helmbrecht- Aye. Powers- Abstain. Motion carried. COMMITTEE REPORTS Councilmember Brenner discussed the creation of a subcommittee, the Downtown Revitalization Committee (DRC), from the Economic Development Committee. Councilmember Brenner explained the DRC meetings would include minutes, budget issues, and redevelopment recommendations to Council. Additionally, Brenner suggested a one-year limit to prepare a comprehensive report to the Council. Members for this subcommittee would be appointed by the Economic Development Committee. MOTION by Helmbrecht to authorize the creation of the Downtown Revitalization subcommittee. Seconded by Brenner. Motion carried unanimously. Joint Police Committee Mayor Wilharber spoke on upcoming budget proposals for the Lexington-Circle Pines-Centerville Police Department. The Police Department needs to be at a 3% increase over last year. Even with this increase, the Mayor explained there will be some cuts, possibly the DARE program, to compensate for municipal levy limits and federal cuts. Additionally, Wilharber informed the Council of the Sheriff's invitation to a open house on September 20, 1997. ~ Newsletter Councilmember Brenner suggested the City's fall newsletter include the following items: residential refuse contract, 1996 financial statement summary, lifetime achievement awards, Chauncey Barett Gardens groundbreaking for October 15, home-based business update, nominations for citizen and business persons of the year, thanking Dan Tourville for service as Planning and Zoning Committee, thanking Nancy Johnson for service on Park and Recreation Committee, welcoming Steve Brown on Park and Recreation Committee, announcing Downtown Revitalization Committee details, thanking Orville Hughes for planting flowers at City Hall, Odyssey Lures groundbreaking, and new deer hunting permit requirements at Rice Creek Chain of Lakes Parks Reserve. 30 mph sign at the intersection of Main Street and Progress Road An officer from the Police Department spoke again for the need of a 30 mph sign to be reinstalled at the intersection of Main Street and Progress Road. The officer stated he clocked a driver driving 54 mph at this intersection earlier in the week. Councilmember Helmbrecht and Mayor Wilharber asked Mr. Bonkowske to have City Administrator March address this issue to Anoka County soon. CONSENT AGENDA MOTION by Helmbrecht to approve Consent Agenda. Seconded by Brenner. Motion carried unanimously. MOTION by Helmbrecht to adjourn. Seconded by Powers. Motion carried unanimously. Meeting adjourned 7:20 p.m. Respectfully submitted, ~~ j!}nA~ Troy Bonkowske, Intern ~ ~ CITY OF CENTERVILLE CITY COUNCIL MEETING Thursday, September 4, 1997 Pursuant to due call and notice thereof, the City Council of the City of Centerville held a workshop on September 4, 1997 at City Hall. Mayor Wilharber called the workshop to order at 5:00 p.m. PRESENT: Tom Wilharber, Mayor Mary Jo Helmbrecht, Councilmember Theresa Brenner, Councilmember ABSENT: Sanna Buckbee, Councilmember Laura Powers, Councilmember STAFF: Jim March, City Administrator Paul Palzer, Public Works Director Troy Bonkowske, Intern WORKSHOP: Budget Proposal City Administrator March pointed out this workshop was a preliminary discussion of next year's operating budget. Mr. March then gave a summary ofthe budgeted line items. Councilmember Helmbrecht asked Staff the amounts the City directly pays for engineering fees. Mr. March responded most of the engineering costs are paid by the developer. Non-development items such as watermain extensions and a new water tower are city-initiated expenses. Also, Mr. March explained the slow progress of the water interconnection plans with Lino Lakes. Councilmember Brenner asked Staff the status of the engineering review process. Mayor Wilharber commented the review process is going to be lengthy and challenging due to several development projects recently occurring within the City. Councilmember Helmbrecht questioned Staff what items fall under capital outlays and the usage of the municipal tanker. Mr. March and Palzer explained smaller equipment expenditures are included in the capital outlays and not covered as a major capital improvement. Mr. Palzer further suggested the City might want to sell the tanker before deteriorations accelerate. Mayor Wilharber asked Mr. Palzer how he determined the estimated land acquisition and construction costs for a future public works building. Mr. Palzer replied the land acquisition figure depended on the location. Mayor Wilharber questioned whether current municipal water and sewer rates are adequate and asked Staff to investigate charges. ~ Mayor Wilharber asked for an explanation of Council/Staff conference fees. Mr. March responded that the fees were based on the previous year's expenditures. Also, Wilharber questioned the quality oflegal service the City receives. Staff also questioned the service and agreed the accuracy oflegal fees should be investigated. Mayor Wilharber suggested funding for the 1987 Street and Municipal Building bonds be increased $10,000 each to further reduce balances. Councilmember Helmbrecht agreed. Mr. March stated that he would talk to the auditors about the impacts of such increases. Councilmember Brenner asked Staff about costs for long term maintenance to the City's roads. Mr. Bonkowske explained city engineers have scheduled sealcoating for certain roads in 1999. Mayor Wilharber questioned the budget increases to the Economic Development Commission and the Downtown Revitalization effort. Mr. March explained that certifying the downtown into a redevelopment district would help restoring businesses and revitalizing the whole area. Councilmember Brenner agreed. An informal prioritization ofthe items in the Capital Improvements Plan was completed. Mayor Wilharber and Councilmember Helmbrecht again suggested the need to increase the 1987 Street and Municipal Building bonds and questioned what effect the increase would have on the City's tax rate compared to other Anoka County cities. Mr. March responded he would add the additional amounts as discussed in the preliminary budget for the initial certification process. Councilmember Brenner asked that $3,500.00 be added to the Economic Development Commission budget to compensate for the Minnesota Design Team. Councilmember Helmbrecht and Mayor Wilharber agreed. Councilmember Brenner moved to adjourn workshop. Seconded by Helmbrecht. Motioncarried unanimously. Meeting a~ourn.;d 7:25 p.m. .' /;? /:7~~/ / Respectfully submitted, Troy Bonkowske Intern ~ CITY OF CENTERVILLE CITY COUNCIL MEETING WEDNESDAY, AUGUST 27,1997 A regular meeting and workshop of the Centerville City Council was called to order by Mayor Tom Wilharber at 5:05 p.m. in the Council Chambers of the City Hall, 1880 Main Street, on August 27, 1997. COUNCIL PRESENT: Mayor Tom Wilharber Council Members: Mary Jo Helmbrecht Sanna Buckbee Theresa Brenner Laura Powers STAFF PRESENT: City Intern Troy Bonkowske Recycling Coordinator Randy Hagerty City Clerk Ry-Chel Gaustad ***************************************************************************** REFUSE CONTRACT WORKSHOP Mayor Wilharber read aloud a letter from United Waste Systems dated August 14, 1997. The letter indicated United Waste Systems request to extend the rubbish contract in Centerville. Within the next year, United Waste plans to establish an effective customer service relationship that will be recognized by the Council and community. Mr. March commented extending the contract is logical to see if their level of customer service increases. Councilmember Buckbee commented United Waste should have addressed the customer service concerns prior to the contract expiring. Mr. Randy Hagerty (Recycling Coordinator) expressed United Waste has the same reoccurring conflicts with customer service. Mr. March asked Mr. Hagerty to discuss his experiences with United Waste. Mr. Hagerty reported the tonnage records are inaccurate, inconsistent and late. Mayor Wilharber examined tire pick up fees presented from the haulers. Mayor Wilharber called attention to United Waste tire pick up service at no cost to the residents. Mr. Hagerty explained United Waste has no tire pick up fee because they are funded by SCORE funds. Mayor Wilharber requested Mr. Hagerty clarify why SCORE funding was not addressed sooner. It Jeff Glewwe (Waste Management) stated they were unaware of any subsidization. Mr. March requested Mr. Hagerty to clarify the agreement between SCORE funding and United Waste. Mr. Hagerty explained most refuse haulers receive subsidies through the Anoka County SCORE funding process. Furthermore, the County SCORE funding aids haulers with the cost to recycling. Councilmember Buckbee asked, "Is it common for haulers to receive SCORE funds?" Mr. Hagerty replied the fund is set up to off set recycling cost. Councilmember Buckbee questioned ~ the likelihood of citizens from other communities dropping off large appliances to be picked up in Centerville. Mr. Hagerty noted granting the contract to United Waste may be less expensive, however, the service reflects the cost. Councilmember Helmbrecht thanked Mr. Hagerty for bringing the United Waste tonnage report complaint to the attention of the Council. Mr. March presented the proposed payable 1998 budget figures and explained a detailed report will be presented at the September 4, 1997 budget workshop. Mr. March reported the Truth and Taxation hearing is set for December 10, 1997 with a continuation hearing of December 17, 1997. MOTION by Councilmember Brenner to adjourn the workshop at 5:45 p.m. Motion seconded by Councilmember Helmbrecht. Motion carried unanimously. Workshop adjourned at 5:45 p.m. CALL TO ORDER Mayor Wilharber opened the August 27, 1997 council meeting at 6:03 p.m. with role call. t CONSIDERATION FOR TAX INCREMENT FINANCING (TIF) - PUBLIC HEARING Mr. Sid Inman (Ehlers & Associates) gave a brief overview of the tax increment public hearing. Mr. Inman requested the Council consider authorizing TIF expenditures for area parks and the senior housing facility, and to authorize the creation ofTIF district 1-5. Furthermore, TIF district 1-5 is proposed to be an eleven-year district with the ability to take increments up to nine years. The development agreement sets forth a payment schedule and a 10 percent administration fee. Mr. Inman referred to an early conversation with an Attorney from Kennedy and Graven, whom suggested a continuation on the hearing until September 24, 1997, to ensure that all publishing requirements are in compliance. Mr. Inman noted Mr. March made an excellent presentation to the Anoka County Board. Councilmember Helmbrecht asked if the school district was notified. Mr. Inman replied all affected agencies have been notified. MOTION by Councilmember Helmbrecht to close the TIF public hearing. Motion seconded by Councilmember Brenner. Motion carried unanimously. Public hearing adjourned at 6: 10 p.m. CONSIDERATION OF MINUTES t July 9. 1997 Council Meeting Minutes 2 t MOTION by Councilmember Helmbrecht to approve the July 9, 1997 council meeting minutes with corrections. Motion seconded by Councilmember Brenner. Wilharber aye, Helmbrecht aye, Brenner aye, Buckbee abstains, Powers abstain. Motion carried. July 23. 1997 Council Meeting Minutes MOTION by Councilmember Helmbrecht to approve the July 23, 1997 council meeting minutes. Motion seconded by Councilmember Brenner. Wilharber aye, Helmbrecht aye, Brenner aye, Buckbee aye, Powers abstained. Motion carried. August 13. 1997 Council Meeting Minutes MOTION by Councilmember Brenner to approve the August 13, 1997 council meeting minutes. Motion seconded by Councilmember Buckbee. Motion carried unanimously. August 25.1997 Special Meeting Minutes MOTION by Councilmember Brenner to approve the August 25, 1997 special meeting minutes with corrections. Motion seconded by Councilmember Helmbrecht. Wilharber aye, Helmbrecht aye, Brenner aye, Buckbee abstained, Powers abstained. Motion carried. PAYMENT OF CLAIMS - The city of Centerville August 14 - 27 MOTION by Councilmember Buckbee to approve the August 14 through 27, receipts and disbursements. Motion seconded by Councilmember Helmbrecht. Motion carried unanimously. Centennial Fire District MOTION by Councilmember Brenner to approve the Centennial Fire District disbursements. Motion seconded by Councilmember Helmbrecht. Motion carried unanimously. SET AGENDA Action on TIF Public Hearing MOTION by Councilmember Helmbrecht to adopt and approve the submitted 1997 tax increment financing estimates. Motion seconded by Councilmember Brenner. Motion carried unanimously. MOTION by Councilmember Buckbee to set a tax increment public hearing continuation date for September 24, 1997 at 6:00 p.m. Motion seconded by Councilmember Brenner. Motion carried unanimously. ~ 3 PETITIONS AND COMPLAINTS Councilmember Helmbrecht noted vehicles on Old Mill Road and 73rd are allegedly speeding up to hit a dip in the road. Officer Mike Jensen responded the road will be heavily monitored during the evenings hours. APPEARANCES Mr. Mike Black Lakeland Hills Mr. Black (Royal Oaks Realty) briefed the Council on a grading concern in the Lakeland Hills project. Mr. Black explained a common ditch on two abutting properties may cause drainage problems. Currently, a berm supports a roll of mature timbers and removal of the obstacles will allow for proper drainage. Therefore, Royal Oaks proposes to remove the present berm and timber to create a more sufficient drainage slope and replace lost timber at a 1: 1 ratio. City Engineer Mr. Nyberg recommended a twenty feet drainage easement and staggering the new timbers 15 feet apart. Building Official Mr. Paul Palzer recommended creating a greater drainage swale and suggested the Council consider leaving the trees on the northwest lots since the trees do not hinder the drainage. Councilmember Powers questioned the height of the proposed replacement trees. Mr. Black replied the replacement evergreen trees would approximately be six to twelve feet in height. Councilmember Powers then questioned the number of trees that would be removed. Mr. Black estimated twenty-three trees would be removed. Councilmember Powers added the Minnesota Department of Natural Resources estimates, The loss of one 30" diameter tree, even at a 1: 15 ratio, will still fail to compensate for the environmental benefit of one mature tree. Councilmember Brenner commented she would like to see the trees preserved, nevertheless, she felt there could be a future drainage concern. Councilmember Helmbrecht recalled earlier Council discussion on the timber line in question and understood Royal Oaks would try to save the trees. Also, Helmbrecht stated she would rather lose the trees than to have drainage problems. Mr. Nyberg referred to a January 30, 1997-1etter specifically addressing the particular roll of trees in question. In the letter, the developer and the city were aware of the potential drainage concern if the trees remained and mentioned how developer attempted to save the roll of trees. MOTION by Councilmember Helmbrecht to approve the revised grading plan of removing a roll of trees, keep 4-6 trees on the northwest lot, replace the trees 30 feet apart, (staggered every 15 feet), twenty feet from the property line. Approval is contingent upon Administrator and Engineer review and approval. Motion seconded by Councilmember Buckbee. Wilharber aye, Helmbrecht aye, Buckbee aye, Brenner aye, Powers nay. Motion carried. ~ 4 t UNFINISHED BUSINESS Willow Glen Phase IT Mr. Nyberg summarized the Willow Glen first phase development agreement. Suggesting creating a new development agreement for Willow Glen Phase II to replace the first phase development agreement with new fees. MOTION by Councilmember Helmbrecht to authorize Engineer and Staff to develop the Willow Glen II phase development agreement and include the new fee amendment, contingent upon Attorneys review. Motion seconded by Councilmember Buckbee. Motion carried unanimously. Refuse Contract MOTION by Councilmember Helmbrecht to approve Waste Management for residential refuse collection contract. Motion seconded by Councilmember Buckbee. Wilharber nay, Helmbrecht aye, Buckbee aye, Powers nay, Brenner nay. Motion denied. MOTION by Councilmember Brenner to approve Walter's Rubbish for residential refuse collection contract. Motion seconded Councilmember Powers. Wilharber nay, Helmbrecht nay, Buckbee nay, Powers aye, Brenner aye. Motion denied. MOTION by Mayor Wilharber to approve United Waste Management for residential refuse _ collection contract. Motion died for lack of a second. Mayor Wilharber stressed not to change for change sake, adding that United Waste provides an additional appliance pick up aiding in the appearance of the city at no charge. Also, Mayor Wilharber acknowledged United Waste correspondence dated August 13, 1997 suggesting to extend the present refuse contract until December 1998. Finally, Mayor Wilharber suggested the Council allow United Waste to prove their service reputation. MOTION by Mayor Wilharber to approve United Waste to extend the present contract until December 1998. Motion seconded by Councilmember Brenner. Wilharber aye, Brenner aye, Helmbrecht aye, Buckbee nay, Powers nay. Motion carried. MOTION by Councilmember Helmbrecht to authorize Staff to request United Waste supply a monthly complaint log and follow up on complaints. Motion seconded by Councilmember Powers. Motion carried unanimously. NEW BUSINESS t Resolution 97-18 5 ~ MOTION by Councilmember Helmbrecht to approve Resolution 97-18. Motion seconded by Councilmember Brenner. Motion carried unanimously. Clerk-Administrator Annual Review MOTION by Councilmember Buckbee to authorize the indicated pay increase for the Clerk - Administrator salary, retroactive to May 20, 1997. Motion seconded by Councilmember Brenner. Motion carried unanimously. Ms. Amy Mample addressed the Council and questioned the construction of a proposed foot bridge in Clearwater Meadows development. The Mample family plan to build a home at 7043 Brian Court and requested the construction of the foot bridge be completed prior to beginning their home construction. Ms. Mample said Mr. Rockne Goertz earlier stated the City received funds to construct a foot bridge over County Road Ditch 47 and that the construction of the bridge rests with the City. The Council requested Staff investigate the claims. Anoka County Resolution 97-121 relating to the issuance of a permit for archery deer hunting in designated areas of the Rice Creek Chain of Lakes Regional Park Reserve. MOTION by Mayor Wilharber to approve Anoka County resolution 97-121. Motion seconded by Councilmember Brenner. Motion carried unanimously. COMMITTEE REPORTS Economic Development Committee - Councilmember Brenner reported EDC plans to request $20,000 allocation from the 1998 budget for downtown revitalization. Councilmember Brenner noted the EDC has proposed the development of a downtown revitalization subcommittee and interest indicated a desire for the Minnesota Design Team to assist with the downtown revitalization for a fee of approximately $3,500. Planning and Zoning Mrs. Gaustad reported the Planning and Zoning request for 1998 budgeted funds. The Commission has proposed to pay half the cost to codify the ordinances contingent upon Council matching funds. Police Commission Mayor Wilharber reported the Police Commission had a special meeting to discuss Circle Lex Police Departments levy limits. In essence, between $49,000 - $60,000 will need to be cut from the police budget. Chief VanBerkleo submitted a list of potential line items which can be reduced or deducted. Furthermore, the City ofCenterville's budgeted portion shows an increase of6.8 percent from last year. The Mayor indicated the final budget analysis will be submitted to the council. t 6 - Councilmember Powers requested the traffic safety study results on Main Street and 20 Avenue. MOTION by Councilmember Helmbrecht to authorize Staff to request the Police Department investigate lowering the speed limit on Main Street. Motion seconded by Councilmember Buckbee. Motion carried unanimously. ADJOURNMENT MOTION by Councilmember Helmbrecht to adjourn the August 27, 1997 Council meeting. Motion seconded by Councilmember Brenner. Motion carried unanimously. Meeting adjourned at 7:30 p.m. Respectfully Submitted, ~~~&~~~~ City Clerk - ~ 7 ~ CITY OF CENTERVILLE SPECIAL MEETING AUGUST 25, 1997 A special meeting of the Centerville City Council was called to order by Mayor Tom Wilharber at 6:00 p.m. in the Council Chambers of the City Hall, 1880 Main Street, on August 25, 1997. PRESENT: Mayor Tom Wilharber Council Members: Mary Jo Helmbrecht Sanna Buckbee Theresa Brenner Laura Powers STAFF PRESENT: City Administrator Jim March City Clerk Ry-Chel Gaustad ****************************************************************************** City Administrators Annual Review The Council elected to close the meeting to evaluate the performance of the Clerk-Administrator Jim March. Mr. March declined to be present during the review discussion conducted in a closed meeting. Mr. March was asked to join the Council in the Council Chambers at 7:25 p.m. Mayor Wilharber summarized the Council conclusion regarding the evaluation of Administrator Jim March and commented discussion on the Administrator's performance and an analysis of past accomplishments and future goals was completed. MOTION by Councilmember Buckbee to adjourn the special meeting at 9:26 p.m. Motion seconded by Councilmember Helmbrecht. Motion carried unanimously. Meeting adjourned at 9:26 p.rn. Respectfully Submitted, (-)," A! IJ ~ - f~ 'Lc.J..J/- \.~ March City Administrator JVM:rdg t CITY OF CENTERVILLE CITY COUNCIL MEETING WEDNESDAY, AUGUST 13, 1997 A regular meeting of the Centerville City Council was called to order by Mayor Tom Wilharber at 6:05 p.m. in the Council Chambers of the City Hall, 1880 Main Street, on August 13, 1997. COUNCIL PRESENT: Mayor Tom Wilharber Council Members: Mary Jo Helmbrecht Sanna Buckbee Theresa Brenner Laura Powers STAFF PRESENT: City Intern Troy Bonkowske Recycling Coordinator Randy Hagerty City Engineer Proxy Terry Maurer City Engineer Proxy Paul Kauppi City Clerk Ry-Chel Gaustad ****************************************************************************** CALL TO ORDER APPROVAL OF MINUTES June 4. 1997 Special Meeting Minutes MOTION by Councilmember Helmbrecht to approve the June 4, 1997 Special meeting minutes. Motion seconded by Councilmember Brenner. Wilharber aye, Helmbrecht aye, Buckbee aye, Brenner aye, Powers abstained. Motion carried. June 25. 1997 Council Meeting Minutes MOTION by Councilmember Brenner to approve the June 25, 1997 Council meeting minutes with corrections. Motion seconded by Councilmember Powers. Helmbrecht aye, Buckbee aye, Brenner aye, Powers aye, Wilharber abstained. Motion carried. July 30. 1997 Workshop/Special Meeting Minutes MOTION by Councilmember Brenner to approve the July 30, 1997 Workshop/Special meeting minutes with corrections. Motion seconded by Councilmember Helmbrecht. Wilharber aye, Helmbrecht aye, Brenner aye, Powers aye, Buckbee abstained. Motion carried. PAYMENT OF CLAIMS The City of Centerville July 24 - 31 MOTION by Councilmember Buckbee to approve the July 24 through 31, receipts and disbursements. Motion seconded by Councilmember Helmbrecht. Motion carried unanimously. 4 The City of Centerville August 1 -13 MOTION by Councilmember Helmbrecht to approve the August 1 through 13, receipts and disbursements. Motion seconded by Councilmember Brenner. Wilharber aye, Helmbrecht aye, Buckbee aye, Brenner aye, Powers nay. Motion carried. Centennial Fire District MOTION by Councilmember Powers to approve the Centennial Fire District disbursements. Motion seconded by Councilmember Brenner. Motion carried unanimously. SET AGENDA Lakeland Hills Grading Schedule City Administrator's Review MOTION by Councilmember Brenner to approve the set agenda with the noted additions. Motion seconded by Councilmember Helmbrecht. Motion carried unanimously. PETITIONS AND COMPLAINTS Mayor Wilharber reported a resident complained of noxious weeds on the City owned LaMotte park property. Mayor Wilharber noted the weeds will be addressed after the City receives delineations on the property. ~ APPEARANCES Odyssey Lures - Variance Request A brief overview of the parking lot setback variance request on Industrial Park, Lot 2, Block 1, was given. Mr. Richard Tuomi (Odyssey Lures) was present to answer questions. MOTION by Mayor Wilharber to approve the variance request contingent upon Rice Creek Watershed and the City Engineer's approval. Motion seconded by Councilmember Brenner. Motion carried unanimously. UNFINISHED BUSINESS Lakeland Hills Grading Keith Ebensteiner (Royal Oaks Realty) briefed the Council on an unforeseen situation with the Lakeland Hills grading plan. He explained the rear of two rows of homes a dramatic slope mounts that supports twenty-six pine trees. The 50' high pine trees are showing stress and are dying approximately 25' high. Mr. Ebensteiner proposed removing the existing trees and creating a gradual slope for better drainage. Also, Mr. Ebensteiner committed to replacing the existing trees on a 6: 1 ratio. Mr. Ebensteiner noted an Engineer with H.R. Green Consultants took an assessment of the situation and noticed stress on the trees and agreed death is inevitable. t 2 t Councilmember Brenner stressed looking at another option to remedy the situation besides the destruction of twenty-six trees. Councilmember Brenner questioned the difference in the house plans. The final grading plan indicates several homes with full basements and no walkouts, whereas, the revised grading plan shows the same homes as walkouts. Councilmember Brenner asked if the grading plan accommodates the style of homes. Mr. Ebensteiner commented the house design has no bearing on the revised grading plan. Mr. Terry Maurer (HR. Green Consulting Engineers) stated granting the request may prevent future property owners from applying for a variance to build decks and sheds on the drainage easement. Adding, the style of home will not make a difference with either grading plan. Mr. Maurer suggested the City avoid double drainage ditches. Councilmember Powers explained the tree replacement ration 6: 1 will not equal the environmental benefit of one mature tree. Councilmember Buckbee requested City Engineer Mr. Nyberg review the proposed grading plan prior to approval. Councilmember Helmbrecht requested Mr. Palzer, Public Works Director/Building Official review the proposed grading plan. MOTION by Councilmember Brenner to table the revised Lakeland Hills grading plan request until Mr. Palzer and Mr. Nyberg review the plan. Motion seconded by Councilmember Powers. Motion carried unanimously. Mayor Wilharber noted without advanced notice of the issues it is difficult for the Council to act in such short notice. Informational hearing for 20th Avenue Watermain Interconnect/Sanitary Sewer In short, Mr. Paul Kauppi (H.R. Green Consulting Engineers) described the proposed Interconnect/Sanitary Sewer improvements and estimated cost. The proposed watermain would run from Cedar Street north on 20th Avenue, and branch eastward on undeveloped land to the Lino Lakes corporate boundary. Furthermore, the synopsis includes an extended gravity sanitary sewer line to service Eagle Trucking. Mr. Kauppi revealed Mr. Gerald Rehbein stated he will grant an utility easement to the City for the purpose of a lift station. Calling attention to the project schedule he requested Council set a public hearing date for the proposed assessment role. Councilmember Powers was not in favor of adopting the assessment role as soon as October. Councilmember Helmbrecht questioned upgrading the Center Street lift station. Mr. Maurer averred the lift station would have to be removed and replaced, therefore, it would be cost prohibited. MOTION by Councilmember Buckbee to authorize Staff to set an assessment role public hearing date for September 10, 1997. Motion seconded by Councilmember Brenner. Motion carried unanimously. t 3 Residential Refuse Collector Contract Councilmember Powers thanked Intern Mr. Bonkowske for compiling and including the additional requested information in the Residential Refuse Collection Contract. Councilmember Brenner noted the City received a letter with approximately two hundred residents and several business' signatures in support of Walter's Rubbish. Mayor Wilharber reported he received comments from several residents regarding Walter's canvassing giving misleading information. ~ Mr. Joe Kopp (Walter's Rubbish Haulers) believed the intent of the canvassing was to meet the community in hopes to become part of the Centerville community. Mr. JeffGlewwe (United Waste Systems) stated since United Waste took over the Refuse Contract in 1996 several changes have taken place. United Waste has provided carts for the residents and collected non-standard items that were not included in the original contract. Also, all United Waste trucks are DOT inspected, drivers are fully trained, and supplied the City with biodegradable bags at no charge. Councilmember Brenner asked if United Waste had future plans to sell. Mr. Glewwe explained the letter of intent was to merge with U.S.A. Waste, however, the name would not change. Ms. Deb Osgood (Waste Management) stated Waste Management is ready and willing to serve the Centerville community. Currently, they are providing service to fifteen other municipalities. She added they are honored to be recommended by Staff to serve the Centerville community. ~ Mr. Denny Fredrickson (Ace Solid Waste) commented Ace plans to keep Friday pickups and Ace will provide larger containers. He noted 70% of Ace customers use 78-gallon carts which is a direct savings to the residents. Mr. Randy Hagerty (City Recycling Coordinator) thanked Mr. Bonkowske for the wonderful job he did creating the Residential Refuse Collection Contract. Mr. Hagerty implied the additional carts and cart size benefit haulers as well as maintain a level of service to the community. However, he questioned a section in the contract concerning spring clean-up days that would cost the City money. Mr. Bonkowske clarified the Contract states service and labor are included with the clean up, however, the City is responsible for the tipping fee. Ms. Jackie Constant (Lino Lakes Solid Waste and Recycling Coordinator) stated Lino Lakes has an open contract for waste collection, however, an exclusive contract will be on the fall election ballot. Mr. Bill Bisek (Kelly's Komer) questioned if this hauling Contact was exclusive to residential and commercial service. Mr. Bonkowske replied this Contract is for residential hauling, and the commercial Contract will be addressed separately. Mr. Hagerty explained commercial businesses generate their own recycling and there are separate needs between commercial and residential. Mr. Hagerty added an additional 2 -3 haulers should not have an affect on the City roads. Mr. 4 t ~ Bisek agreed the commercial businesses would like an option on haulers. Currently, the commercial businesses are financially unable to contribute to the City recycling goals. MOTION by Councilmember Helmbrecht to award Waste Management the Residential Refuse Collection Contract. Motion seconded by Councilmember Buckbee. Helmbrecht aye, Buckbee aye, Wilharber nay, Brenner nay, Powers nay. Motion defeated. MOTION by Mayor Wilharber to award United Waste the Residential Refuse Collection Contract. Motion died for lack of a second. MOTION by Councilmember Brenner to award Walter's the Residential Refuse Collection Contract. Motion seconded by Councilmember Powers. Brenner aye, Powers aye, Wilharber nay, Buckbee nay, Helmbrecht nay. Motion defeated. Council elected to set a refuse workshop for August 27, 1997 at 5:00 p.m. to discuss the Residential Refuse Collection Contract. Pawn Shop Ordinance MOTION by Councilmember Helmbrecht to approve the Pawn Shop Ordinance contingent upon the Chief of Police approval. Motion seconded by Councilmember Powers. Motion carried unanimously. NEW BUSINESS Cable Budget Cable Commission Budget MOTION by Councilmember Buckbee to approve the Cable Commission budget. Motion seconded by Councilmember Helmbrecht. Councilmember Powers absent. Motion carried unanimously. Community Media Center Budget MOTION by Councilmember Buckbee to approve the Community Media Center budget. Motion seconded by Councilmember Helmbrecht. Councilmember Power absent. Motion carried unanimously. Public - Educational- Government (PEG) Fees MOTION by Councilmember Buckbee to approve the $.25 increase for 1998 PEG fees. Motion seconded by Councilmember Helmbrecht. Councilmember Powers absent. Motion carried unanimously. Automotive Drive Line - Special Use Permit Contingency MOTION by Councilmember Buckbee to approve Automotive Drive Line request, as per City Administrator's recommendation and add specifications to the Special Use Permit. Motion 5 seconded by Councilmember Brenner. Councilmember Powers absent. Motion carried unanimously. 3.2 Beer Permit - St. Genevieve (Chicken Picnic August 17. 1997) MOTION by Councilmember Helmbrecht to approve the non-intoxicating beer permit for St. Genevieve chicken picnic August 17th. Motion seconded by Councilmember Brenner. Councilmember Powers absent. Motion carried unanimously. ~ Noise Permit - Kelly's Korner Bar (Saturday. October 18. 1997) Mr. Bisek was present to request a noise permit for Customer Appreciation Day on October 18, 1997. A pig roast and an outdoor concert featuring the "Rockin Hollywoods" will be featured in the event. Councilmember Helmbrecht asked, "How will the crowd be monitored?" Mr. Bisek replied each door will be equipped with a bouncer. Councilmember Buckbee asked, "What time frame is the noise permit request?" Mr. Bisek requested a noise permit from 2:00 p.m. to 12:00 a.m. midnight, or 2:00 p.m. to 10:00 p.m. Mayor Wilharber requested notice be sent to surrounding property owners. Councilmember Powers returned to the Council Chambers. Councilmember Powers inquired on the severe weather procedures. Mr. Bisek planned the event in October to avoid severe weather. Councilmember Powers asked in case of an emergency if a tent would be available. Mr. Bisek expected no more than 400 people, and any care would be addressed within the bar. Councilmember Helmbrecht requested Mr. Bisek notify and receive overflow parking approval from the Elementary School for the event. t MOTION by Mayor Wilharber to approve the noise permit for Saturday, October 18, from 2:00 p.m. to 10:00 p.m. contingent upon mailing notice of the event to the surrounding property owners, consult with the Fire Chief on occupancy issues and acquire parking approval from the Elementary School. Motion seconded by Councilmember Helmbrecht. Motion carried unanimously. Cable Conference MOTION by Councilmember Powers to permit Councilmember Buckbee and City Clerk Gaustad attend the Cable Conference and expenditures not covered by the conference be paid by the City. Motion seconded by Councilmember Buckbee. Motion carried unanimously. Administrators Review Administrators review scheduled for Monday, August 25, or Thursday, August 28, at 6:00 p.m. the final date to be determined by Mr. March. COMMITTEE REPORTS Police Commission 6 t ~ Mayor Wilharber reported the police commission is progressing sufficiently. Park and Recreation Committee Councilmember Powers reported Park and Recreation Committee did not have a quorum in August. Planning and Zoning Commission Mrs. 'Gaustad reported the Planning and Zoning Commission regretfully accepted Dan Tourville's resignation and Ms. Kathy Welk was elected the temporary chairperson. MOTION by Councilmember Brenner to purchase a plaque for Dan Tourville. Motion seconded by Mayor Wilharber. Motion carried unanimously. ADJOURNMENT MOTION by Councilmember Brenner to adjourn the August 13, 1997 Council meeting. Motion seconded by Mayor Wilharber. Motion carried unanimously. Meeting adjourned at 8:25 p.m. Respectfully Submitted, :E~~ City Clerk t 7 ~ CITY OF CENTERVILLE CITY COUNCIL MEETING WEDNESDAY, JULY 23,1997 A regular meeting of the Centerville City Council was called to order by Mayor Tom Wilharber at 6:05 P.M. in the Council Chambers ofthe City Hall, 1880 Main St., on July 23, 1997. COUNCIL PRESENT: Mayor Tom Wilharber Council Members: Theresa Brenner Sanna Buckbee Mary Jo Helmbrecht ABSENT: Councilmember Laura Powers STAFF PRESENT: City Administrator Jim March City Engineer David Nyberg City Clerk Ry-Chel Gaustad ***************************************************************************** CALL TO ORDER Report from Circle Pines - Lexington Police Department (CPLPD) Chief VanBurkleo reported back on a stop sign petition the City received for the 73rd and Old Mill Road intersection. Chief VanBurkleo summarized the traffic engineering study submitted by Officer Gleason. Also, based off Officers Gleason's observation the intersection does not warrant a traffic control device, therefore, he recommended the stop sign be denied. APPEARANCES Mary Capra - Centerville Lifetime Achievement Awards Ms. Mary Capra (EDC Committee Member) briefed the Council on the development of the Lifetime Achievement Award. Ms. Capra read a bibliography on each of the 1997 Lifetime Achievement Award recipients: Mr. Francis Victor Burque, Father Joseph Goiffon and Joseph LaCasse. Mayor Wilharber awarded Mrs. Burque with a Lifetime Achievement plaque in honor of the late Mr. Burque. Bob and Ann Thien were present to accept the Lifetime Achievement plaque on behalf of the honored late Father Goiffon. Mayor Wilharber noted Mr. Joseph LaCasse will receive his Lifetime Achievement Award in person at the nursing home, where he resides. Ms. Capra thanked Mr. Bob Thien for volunteering numerous hours to develop the photography for the Lifetime Achievement Awards. APPROVAL OF MINUTES It 1 ~ June 9, 1997 Council Meeting Minutes MOTION by Councilmember Brenner to approve the June 9, 1997 Council meeting minutes with corrections. Motion seconded by Councilmember Helmbrecht. Wilharber yes, Brenner yes, Helmbrecht yes, Buckbee abstained. PAYMENT OF CLAIMS The City of Centerville July 10 -23 Councilmember Helmbrecht requested Staff check the legalities in regards to paying unemployment benefits to an allegedly unemployed ex-employee. MOTION by Councilmember Buckbee to approve the July 10 through 23, receipts and disbursements. Motion seconded by Councilmember Helmbrecht. Motion carried unanimously. Pay Estimate - 1997 Seal Coat Improvements MOTION by Mayor Wilharber to approve the July 16, pay estimate - 1997 seal coat projects. Motion seconded by Councilmember Brenner. Motion carried unanimously. Pay Estimate #6 - Eagle Pass Streets and Utilities MOTION by Councilmember Buckbee to approve pay estimate #6 Eagle Pass Streets and Utilities as per the City Engineer's recommendation. Motion seconded by Councilmember Helmbrecht. Motion carried unanimously. Centennial Fire District MOTION by Councilmember Helmbrecht to approve the Centennial Fire District disbursements. Motion seconded by Councilmember Brenner. Motion carried unanimously. SET AGENDA Joint Police Committee Light Industrial District Police Contract National Night Out City Administrators Absence Fete des Lac Fire Works Charitable Gambling MOTION by Councilmember Helmbrecht to approve the set agenda with the noted changes. Motion seconded by Councilmember Brenner. Motion carried unanimously. PETITIONS AND COMPLAINTS UNFINISHED BUSINESS 2 ~ Automatic Senses Meter Reading System Mr. Ed Wiegert (Water Pro Representative) briefed the Council on the proposed Meter Reading System and installation. Mr. Wiegert noted the City's current 325 accounts can be updated to match the proposed system. The Meter Reading System has the capability to take readings bimontWy, montWy and bill accordingly. Further, the billing software is included, however, the "housing" to adopt the Read System to the City's billing software is not included. MOTION by Councilmember Brenner to authorize Staff to purchase the Meter Reading System as per Mr. March's recommendation. Motion seconded by Councilmember Helmbrecht. Motion carried unanimously. 20th Avenue Watermain Interconnect/Sanitary Sewer Connection Mr. David Nyberg (RR. Green Consulting Engineers) explained the proposed pathway of the Watermain Interconnect and Sanitary Sewer. Mr. Nyberg suggested running the infrastructure north on the proposed 21st Avenue and north halfway turn west to connect with 20th Avenue (CSAR 54). Currently, the total project overhead is 35%, which is 100% assessable. Mr. March stated Metropolitan Council's approval is not necessary to continue with this project, because if the City ofLino Lakes denies the interconnect the project will not move forward. Mr. March explained Lino Lakes and Anoka County need to see the proposed plans to evaluate the project. Mr. March stated property owners of REEL Manufacturing and Carpenters Auto Body are willing to be assessed. Mr. Gary Hugeback (Integrated Realty) stated Mr. Gerald Rehbein is willing to pay fee for the Watermain Interconnect/Sanitary Sewer plans and specifications. - MOTION by Councilmember Brenner to set a Workshop/Special meeting on July 30, at 6:00 p.m. to further discuss the 20th Avenue Watermain Interconnect/Sanitary Sewer. Motion seconded by Councilmember Helmbrecht. Motion carried unanimously. Residential Refuse Collection Contract Mr. March reported the City received four refuse quotes from Ace Solid Waste, Walters, United Waste and Waste Management. Further, the chosen contractor will be expected to begin the third week in September. Currently, the City has an exclusive contract with one hauler for residential and commercial. The City may look at licensing up to three haulers, having a separate contract for commercial business. MOTION by Councilmember Helmbrecht to table this issue and discuss the Refuse Contact during the July 30, Workshop/Special Meeting. Motion seconded by Councilmember Brenner. Motion carried unanimously. Fete des Lac Fireworks Mr. Bill Bisek (Kelly's Komer) addressed the Council and reported the Centerville Lions voted against funding fireworks at the Fete des Lac. Mr. Bisek requested the City pay half of the $2,800 firework fee and the remaining $1,400 will be donated by surrounding business' or Kelly's It 3 ~ Korner. Councilmember Helmbrecht questioned traffic control. Mayor Wilharber suggested Mr. Bisek notify the Chief of Police of the traffic concerns and the additional event. MOTION by Councilmember Buckbee to authorize $1,400 for Fete des Lac fireworks contingent upon, if the Police Chief can handle the traffic concerns, and the City receives a certificate of insurance, and the funds are refunded upon unfavorable weather conditions. Motion seconded by Councilmember Helmbrecht. Motion carried unanimously. Light Industrial District Mr. March reported the Planning and Zoning Commission recommended a new Light Industrial Zoning District with 3,500 square feet minimal building size and 30,000 square feet rninimallot size. Mr. March recommended rezoning R&R leasing and REEL Manufacturing to Light Industrial. MOTION by Councilmember Helmbrecht to approve Staff to begin to change the specified land to Light Industrial. Motion seconded by Councilmember Brenner. Motion carried unanimously. Staff Survey Mayor Wilharber shared some comments gathered from the Staff survey. The survey suggested the Council and Committees use Roberts Rules during meetings. Also, Staff limit personal phone calls and implement a dress code. Mr. March stated the City Hall projects a professional environment. Joint Police Committee Mayor Wilharber reported five interested persons called in regards to the Joint Police Commission. Mayor Wilharber requested the interested parties forward a resume by the next Council meeting. NEW BUSINESS Report from CPLPD - Stop Sign Petition at the Intersection of 73rd and Old Mill Road MOTION by Councilmember Buckbee to direct Staff to contact the residents whom presented the stop sign petition and indicate the traffic study did not favor a stop sign. Motion seconded by Councilmember Brenner. Motion carried unanimously. Resolution #97-13 Establishing TIF District #1-5 MOTION by Councilmember Helmbrecht to approve resolution #97-13. Motion seconded by Councilmember Brenner. Motion carried unanimously. Resolution #97-14 Authorizing the purchase of Barett Property from TIF Funds MOTION by Councilmember Brenner to approve resolution #97-14. Motion seconded by t 4 ~ Councilmember Helmbrecht. Motion carried unanimously. COMMITTEE REPORTS Senior Housing Councilmember Brenner reported the Senior Housing Facility has been named the "Chauncey Barett Gardens." ADMINISTRATION REPORTS Renewal of M.S. Society Charitable Gambling Mr. March reported the M.S. Society recommended compiling all the gambling revenue into one fund which will be approximately $7,000. MOTION by Councilmember Helmbrecht to approve the renewal request from the M.S. Society to continue to conduct charitable gambling at Kelly's Korner. Motion seconded by Councilmember Brenner. Motion carried unanimously. t Police Contract Mayor Wilharber reported the Police contract has several options for Council consideration. One option utilizes the federal "COPS" grant funds. The "COPS" program pays up to $100,000 for public protection the first year, 75% of the expense the second year and 50% the third year. After the third year the "COPS" program expires, and the City would be financially responsible to support public protection. Another option provides 24 hour protection service. Mr. Walter Neumann (1989 S. Robin Lane) questioned the City's financial responsibility for the lost percentage over the three year decline. Mayor Wilharber replied the City would be responsible for the remaining unpaid percentage. Mayor Wilharber requested the Council's comments, so he can relay the information at the next Police Commission meeting. MOTION by Councilmember Buckbee to approve the Police Liaison to relay the Council's considerations, contingent upon COPS grant funds availability. Motion seconded by Councilmember Brenner. Motion carried unanimously. National Night Out - August 5,1997 Mayor Wilharber informed the Centerville residents Tuesday, August 5, at 6:00 p.rn. is the designated National Night Out. City Administrators Absence Mayor Wilharber mentioned City Administrator Jim March will be attending child birthing classes on Wednesday nights, therefore, he will miss three Council meetings. MOTION by Councilmember Buckbee to approve the City Administrator's absence for the desired amount of Council meetings to attend child birthing classes. Motion seconded by It 5 ~ Councilmember Brenner. Motion carried unanimously. Mr. March reported a letter was sent to the Peltier Lake Drive residents indicating a public hearing will be set this fall for the proposed utility improvements. Mr. March reported the preliminary levy is required to be submitted to Anoka County by September 15, 1997. Adding, the Economic Development Committee, Planning and Zoning Commission and Park and Recreation Committee have been notified of the budget time line. ADJOURNMENT MOTION by Councilmember Brenner to adjourn the July 23, 1997 Council meeting. Motion seconded by Councilmember Helmbrecht. Motion carried unanimously. Meeting adjourned at 8:20 p.m. Respectfully Submitted, fLrW .)j(1jjt/f1{L Ry~Chel Gaustad, CMC City Clerk It 6 ~ CITY OF CENTERVILLE CITY COUNCIL MEETING WEDNESDAY, JULY 9,1997 A regular meeting of the Centerville City Council was called to order by Mayor Tom Wilharber at 6:00 p.m. in the Council Chambers of the City Hall, 1880 Main St., on July 9, 1997. COUNCIL PRESENT: Mayor Tom Wilharber Council Members: Helmbrecht Brenner Powers Councilmember Buckbee ABSENT: STAFF PRESENT: City Administrator Jim March City Engineer David Nyberg City Intern Troy Bonkowske City Clerk R y-Chel Gaustad **************************************************************************** CALL TO ORDER APPROVAL OF MINUTES June 9. 1997 Council meeting minutes - MOTION by Mayor Wilharber to table the June 9, 1997 Council meeting minutes. Motion seconded by Councilmember Brenner. Motion carried unanimously. PAYMENT OF CLAIMS City of Centerville June 26 - 30 MOTION by Councilmember Helmbrecht to approve the receipts and disbursements of June 26 through June 30th. Motion seconded by Councilmember Brenner. Motion carried unanimously. Councilmember Powers arrived at 6:05 p.m. City of Centerville July 1 -9 MOTION by Councilmember Helmbrecht to approve the receipts and disbursements of July 1 through July 9th. Motion seconded by Councilmember Brenner. Motion carried unanimously. Centennial Fire District MOTION by Councilmember Brenner to approve the Centennial Fire District disbursements. Motion seconded by Councilmember Powers. Motion carried unanimously. It 1 - SET AGENDA Senior Housing Police Commission Perrizo City Banner Staff Survey Anoka County Airport Commission Waterworks Summer Jam. MOTION by Councilmember Powers to approve the set agenda with noted additions. Motion seconded by Councilmember Brenner. Motion carried unanimously. PETITIONS AND COMPLAINTS Wayne Leblanc - Petition from Peltier Lake Drive Mr. LeBlanc gave a brief overview of the current design of the Peltier Lake Drive and Centerville Road intersection. Mr. LaBlanc voiced the opinion of himself and the neighboring property owners to eliminate the Peltier Lake Drive 90 degree turn at Centerville Road, and develop a cul- de-sac from the existing through road. Mr. March reported both the Police Chief and the Fire Chief suggested giving the plan written review. Councilmember Helmbrecht suggested the Police Chief and Fire Chief examine the request and report back to the Council. Mayor Wilharber stated an easement for a future sewer and water extension may be required. Also, a variance requesting the road length extend over 660'. Ms. Tamee Blum Petition from Clear Ridge Ms. Blum reported Clear Ridge Road is not safe because of the large rocks extruding from the road surface. She requested an upgrade on the road surface and consideration during the 1998 budget review. Mr. Nyberg pointed out the Council has Clear Ridge Road scheduled for sealcoat in 1999. Mayor Wilharber acknowledged receipt of the petition and equally important stated the Council will take this under consideration during budget review. APPEARANCES Curtis CotTman & Brad Hanggi - Clearwater Meadows Trailway /Sidewalk Mr. Coffman acquainted the Council with a trailway concern shared by several home owners on South Brain Drive in Clearwater Meadows Development. Mr. Coffman requested the Council relocating the trailway easement south two lots onto an unsold lot. It 2 Councilmember Helmbrecht stressed the Developer is required to disclose an exhibit at closing, stating where "trailway easements" are located on a property. Councilmember Powers welcomed comments on the City's recourse to the Developer since this appears to be in conflict with the Development Agreement. MOTION by Councilmember Helmbrecht to request Rockne Goertz (K-G Development) to provide the City with supporting documentation that the property owners were informed about the trailway easement at or prior to closing and the Staff to furnish the City's legal recourse, based on the Development Agreement. Motion seconded by Councilmember Powers. Motion carried unanimously. Sod Policy Mr. Coffinan concluded the City's Sod Policy was not disclosed at their closing, therefore, they spent approximately $400 on black dirt and seed for their front yard. Councilmember Helmbrecht reiterated the City's Sod Policy which is to be disclosed to the property owner at closing as stated in the Development Agreement. Mr. Coffinan requested the Council allow the seeded lawn remain. Councilmember Helmbrecht explained the Council can not deviate from the City Ordinance. Mr. Nyberg reported the Lakeland Hills Development Agreement requires a signed Sod and Easement disclosure be presented, to the City, prior to the issuance of a building permit. Councilmember Helmbrecht suggested using the developers escrow to sod the Coffman family front yard. Community Mail Box Mr. Hanggi explained several residents on Brian Drive purchased and installed mail boxes without knowledge of the City installed mail box policy. Further requesting the Council allow this neighborhood to install and maintain independent mail boxes. Mr. March spoke with the Post Master and reported there is no options on individual mail boxes they must be community mail boxes. Ken Sorenson - Benefit for Flood Relief - Tabled UNFINISHED BUSINESS Lakeland Hills Development Contract Mr. Nyberg distributed a letter dated July 9, 1997. Mr. Nyberg referred to the letter, suggesting the Lakeland Hills Development Contract be approved contingent upon future administrative approval. Mr. March reported the restrictive covenant will be disclosed to property owners with easement and sod exhibits. Council made adjustments to the Development Contract. Mr. Mike Black (Royal Oaks Realty) suggested an adjustment requiring Royal Oaks provide signed copies of exhibit A and B prior to the issuance of a building permit. 3 ~ Lakeland Hills Disbursement Agreement Mr. Nyberg briefed the Council on the Disbursement Agreement and noted financial contingencies due to future awarding proposals. MOTION by Councilmember Brenner to approve the Development Contract and Disbursement Agreement for the Lakeland Hills Development contingent upon Administrative and Engineering approval. Noting no building permits shall be issued until Final Plat approval. Motion seconded by Councilmember Helmbrecht. Motion carried unanimously. Sanitary Sewer Petition from Bill Perrizo for 7397 Old Mill Road Mr. March reported the City received a letter petitioning for municipal sewer service at 7397 Old Mill Road, due to a failing mound system. MOTION by Councilmember Helmbrecht to have Staff poll the surrounding property owners for their interest in municipal sewer. Motion seconded by Brenner. Wilharber yes, Helmbrecht yes, Brenner yes, Powers abstained. MOTION by Councilmember Helmbrecht to request MUSA extension from the Met Council if the survey warrants. Motion seconded by Councilmember Brenner. Motion carried unanimously. Refuse Contract Mr. March briefed the Council on the Refuse Collection Contract. Noting Mr. Bonkowske worked numerous hours on the contract, gathering information on area haulers licensed to do business in Anoka County. Mr. March explained the City's goal is to award the contract by mid- September. Councilmember Helmbrecht suggested establishing a contract criteria enabling the City to terminated when there is unsatisfactory performance. Mr. March explained the contract is designed to protect the best interest of the City. Ms. Clara Ayde (7193 West Robin Lane) suggested detailing several items in the Refuse Collection Contract. Specifically, to avoid hazardous waste classification, cut oil tanks in half. Furthermore, requiring a 30 gallon minimal container size and surrogating container capacity sizes to 30, 60 and 90 gallons. Also, require containers be within five feet of the curb or adjoining boulevard. Ms. Ayde suggested instead of a quarterly complaint log, haulers submit a monthly complaint log. MOTION by Councilmember Helmbrecht to approve the Garbage Contract with noted changes: request oil tanks be cut in half, require 30 gallon minimal container size and surrogate container capacity sizes to 30, 60, 90, require garbage containers be within five feet of the curb or adjoining boulevard, and hauler submit a monthly complaint log. Motion seconded by Councilmember Brenner. Motion carried unanimously. Senior Housing Update Mr. March addressed the Joint Powers Agreement (JP A) between the City of Centerville and t 4 ~ Anoka County. Mr. March expressed concern with the HRA levy and the available Net Levy. Councilmember Brenner explained the City will be required to budget a $15,000 rental cushion which will be reflected in the Enterprise Fund. Mr. March reiterated the housing required income limits and the City's ultimate responsibility if the tenant rental goals are not achieved. Mr. March recommended approving the JP A with Anoka County HRA contingent upon the City Attorney's approval. MOTION by Councilmember Brenner to approve the JP A between the City of Centerville and Anoka County HRA contingent upon City Attorney's approval. Motion seconded by Councilmember Powers. Motion carried unanimously. Waterworks Beach Club Summer Jam 1997 Councilmember Powers reported Mr. Sorenson neglected to address some ofthe Council contingencies when granting the noise permit. Councilmember Powers reported there was no response from residents who received notification of the event. The Police Department and Reserves did an outstanding job. However, the following items were not addressed as directed by the Council: No additional trash containers were available. An ambulance was not available The D.l used course language over the loud speakers The bay area was not roped off No water was available to the customers No water hoses No first aid tent Councilmember Powers recommended to deny Waterworks Beach Club future noise permits based on the above stated reasons. Councilmember Brenner agreed, and thanked Councilmember Powers for her help. Waterworks benefit for Flood Relief - Ken Sorenson :Mr. March explained earlier Mr. Sorenson requested to hold a flood relief benefit at Waterworks during the same weekend as the City Celebration. Mayor Wilharber commented the Police Department is limited and unable to man two events. MOTION by Councilmember Powers to deny Waterworks Beach Club noise permit request to have an outside jam similar to Summer Jam. Motion seconded by Councilmember Brenner. Motion carried unanimously. NEW BUSINESS Light Industrial District Mr. March gave a brief overview ofthe proposed Light Industrial District area. Mr. March t 5 ~ recommended tabling discussion until the City Staff canvass the surrounding proprerty owners. MOTION by Councilmember Brenner to table discussion on the Light Industrial District until further information is gathered. Motion seconded by Councilmember Helmbrecht. Motion carried unanimously. City Pin Mayor Wilharber suggested revisiting purchasing a Centerville logo pin. Mayor Wilharber questioned the Councils desire to purchase logo pins. MOTION by Councilmember Brenner to authorize Staff to order 250 pins for the City of Centerville and the cost be financed out of the supply fund at $2.44 each. Motion seconded by Councilmember Helmbrecht. Motion carried unanimously. 3.2 Beer Permit - Lions Club International MOTION by Councilmember Helmbrecht to approve the 3.2 Beer Permit for the Centerville Lions Club on July 25,26 and 27th. Motion seconded by Councilmember Brenner. Motion carried unanimously. Noise Permit - Lions Club International MOTION by Councilmember Helmbrecht to approve a noise permit for Friday is bingo and for the Saturday street dance 8:00 p.rn. to Mid-night. Motion seconded by Councilmember Brenner. Motion carried unanimously. t Office Equipment Ms. Gaustad distributed a three dimensional office arrangement map and a quote to replace the current office equipment. Ms. Gaustad indicated this was for review and future consideration. Police Report A brief overview was given on the June Police Commission meeting and their 1998 budgetary issues. Mayor Wilharber reported both Lexington and Circle Pines could not foresee an annual increase more than three percent. Further suggesting the City investigate the Police contract to change current Police coverage to 24 hour coverage, since this could be a valued service to the community. Mayor Wilharber suggested developing a committee of volunteers from the City who would like to investigate, along with a Council member and City Staff about the feasibility of a Joint Police Department. MOTION by Councilmember Brenner to a approve Police article in the summer newsletter. Motion seconded by Councilmember Helmbrecht. Motion carried unanimously. t 6 ~ City Banner Councilmember Helmbrecht suggested the City purchase a banner that can be used repeatedly for different City events. Adding, a 2'X20' banner would cost approximately $265.00. MOTION by Mayor Wilharber to approve Staff and Councilmember Helmbrecht to purchase a 2'X20' banner at the cost of $265.00. Motion seconded by Councilmember Brenner. Motion carried unanimously. City Staff Survey Mayor Wilharber questioned the Council on the content of the city survey. Council members Brenner and Helmbrecht were fine with the presented formate of the survey. Anoka County Airport Commission Councilmember Helmbrecht suggested Staff investigate the date, time and location of the Anoka County Airport Commission public hearing and have a Centerville Representative be in attendance. COMMITTEE REPORTS A report was given on the proposed Fete des Lacs activities. Friday, bingo and a meat raffle. Saturday, kids day, parade, and a street dance. Sunday, softball and volleyball tournaments. ~ ADMINISTRATORS REPORT Councilmember Brenner questioned the time frame of the 1998 budget. Mr. March replied the budget discussions will begin in August and be finalized in September. However, the City has not received the HACA or LGA figures. Councilmember Brenner questioned the progress of the Senses Water Read System. Mr. March replied when the Centerville Staff was at the scheduled meeting with the Hugo Staff, the system was not functioning properly. Councilmember Helmbrecht questioned the NSP trees replaced on Main Street and Mill Road. Mr. March stated he would investigate the issue. ADJOURN MOTION by Councilmember Helmbrecht to adjourn the July 9, 1997 Council meeting. Motion seconded by Councilmember Brenner. Motion carried unanimously. Meeting adjourned at 9:23 P.M. Rf~e~tr~l~ ~ fA~l Gaustad, CMC ~ 7 PROGRAM FOR LIFETIME ACHIEVEMENT AWARD CEREMONY ~ Mary Capra will give some information on what the Lifetime achievement award is all about and why this committee was formed. Tom Wilharber will introduce the members of the committee: Mary Capra Melvin Dupre Margaret Hensel Jennifer Babiracki LeNae Pohl Theresa Brenner Tom Wilharber A very special thank you to these members for all the work they did. Mary Capra will read the story of Francis Burque after which the award certificate will be presented to Audrey by Mr. Wilharber. ~ Mary Capra will read the story of Fr. Joseph Goiffon after which the award certificate will be presented to Ann Thien by Mr. Wilharber. ~ Mary Capra will state that Joseph LaCasse will receive his award certificate at the White Bear Care Center on August 3, 1997 at 4:00 p.m.. These special arrangements have been made due to the health of Mr. LaCasse. Mr. Wilharber should make a special mention of Ann Thien's husband Bob who with out his talent in photography this project would of been much more costly and time consuming for the committee. He gave a great deal of his time to help out our city in its quest to preserve our heritage. Mary Capra will invite honorees and their family and friends into the conference room for cake and coffee. ~ Francis Victor Burque Born - April 14, 1909 Died - November 28, 1980 Lifetime Achievement Award Presented July 23, 1997 t Francis Burque was born April 14, 1909 to Joseph and Lenore Burque. They and his eleven brothers and sisters lived on the family farm which is located between Centerville Road and 20th Avenue on Birch Street to the south. The original farm house is still standing on that site. Francis Burque married his wife Audrey Annabelle Kleidon on September 12, 1934. Francis would never tell his wife Audrey how far he went in school. He would only say that he went as far as the second floor of Centerville school. The Burques lived above what was at the time referred to as Jos. O. Peltier's tavern. Francis rented the half of the building with the bar from Mrs. Peltier and opened Burque's Bar. When Mrs. Peltier died, Francis purchased the entire building. The Burques rented the apartment above LaMotte's General Store until they purchased the property across the street and built their home. The Burques raised four children --- Joan, Francis, Ronald and Mary. Francis felt there would never be any other place he and his wife would rather live and raise their family other than Centerville. Audrey still lives in the family home today. Through his entire life Francis was involved in his community. He first served as mayor when he was in his twenties and served in this position and others in city government until he died in 1980. He last served as mayor at the age of 71 when he was appointed by the city council due to the resignation of Walter Pracher. All total, Francis served twenty years as mayor. Francis can also be credited with being a part of the formal organization of the fire department for Centerville. He and others were instrumental in purchasing our first fue truck. The fire truck replaced the old chemical tank unit that had to be pulled by horse or man power. Francis set his goals towards a fire truck after ruining a suit while helping to put out a fire at Cecil LaMotte's home on a Sunday morning after being called away during mass. ~ ~ t From city government, to the fue department, to the Lions, to St. Genevieve church, to baseball teams and bowling team, to his neighbors, Francis Burque was always there. He was a man who not only respected his wife, family and friends, but also his community. Respect for others as well as expecting it for himself is what meant everything to him. Francis loved Centerville and you could always see that through his involvement. In an article written by Jim Nazel of The Dispatch July 20, 1980, Mr. Burque was quoted as saying, "You don't get much for what you do, and no thanks. I've just about had it now." We would like to at this time to give to his family the overwhelming appreciation that this community has for all the selfless work he did for Centerville and its residents throughout his lifetime. It is difficult to do so much for what at times seems so little. People like Francis Burque have a special gift for knowing deep down in their hearts they are doing the right thing. He is a man who deserves to be honored for his accomplishments and remembered for his expressions of his pride in his community and his responsibility as a citizen. For this, we give you our thanks for a job well done. This report would not be complete without noting that beside every good man usually stands a great woman. Francis Burque is no exception. It must be noted that his wife Audrey and his children also gave selflessly to our community. They not only gave up dinners missed due to meetings, snow that needed to be plowed or fires that needed to be fought. They gave up time with Francis so he could help others. In addition to serving as secretary to the city, Audrey served as secretary on the Centerville School Board for many years. She weathered the storm that was created when the school district was split up and the current Centennial School District was formed. Thank you for all that your family sacrificed for the good of our community. *A very special thank you to Audrey Burque for all the help she was in the writing of the story and the use of her photos for this piece. Photos made possible with the help of Robert Thein of White Bear Lake. - The Thein's Ann Thein, her husband and son Duane have worked very hard over the years to preserve 1he memory lUldaccompJishme.nts of Fr. Goiffon. Bob has over 4,000 plus photos of the Whiter Bear Lake, Centerville, and Little Canada area that he has taken from other photographs. Bob has help Mary Capra to preserve the history of Centerville through photos that Mary has borrow from local residents. Bob has donated many hours of his time photographing these collected photos. His talent has help us keep our expenses for our history project as low as possible. He and his wife Ann have been very gracious in sharing time and talent for a good cause. ~ Their son Duane has sent years working on the retranslating of Fr. Goiffons autobiography from its original French to English. He has giving lectures on his great, great, great uncle to many different organizations. In addition he has appeared on local television stations giving presentations on FI. Goiffon. He would someday like to write a book on FI. Goiffon with the information that he collected. t CITY OF CENTERVILLE CITY COUNCIL MEETING Wednesday, July 30, 1997 Pursuant to due call and notice thereof, the City Council of the City of Centerville held a workshop and special meeting on July 30, 1997 at City Hall. Mayor Wilharber called the workshop to order at 6:00 p.m. PRESENT: Tom Wilharber, Mayor Mary Jo Helmbrecht, Councilmember Theresa Brenner, Councilmember ABSENT: Sanna Buckbee, Councilmember Laura Powers, Councilmember STAFF/CONSULTANTS: Jim March, City Administrator Troy Bonkowske, Intern Randy Hagerty, Recycling Coordinator David Nyberg, City Engineer WORKSHOP: 1998-2002 Residential Refuse Collection Contract City Administrator March gave a brief introduction of the 1998-2002 Residential Refuse Contract and Intern Bonkowske's involvement in the writing of the document. Mr. Bonkowske gave a summary of the proposals submitted by Ace Solid Waste, Waste Management, Walter's Rubbish, and United Waste Systems. After reviewing these alternatives, Mr. Bonkowske recommended that Waste Management of Blaine, MN be awarded the Contract. 6: 10 p.m.- Councilmember Powers present. Mr. March spoke of his review of the proposals and recommended Waste Management be awarded the Contract. Mr. Hagerty also recommended Waste Management and suggested the Contract be amended to include different prices for recycling credits. Councilmembers Helmbrecht, Powers and Wilharber disagreed with Mr. Hagerty's suggestion of changing the Contract's recycling credits. Mayor Wilharber asked Staffhow price increases were included in the Contract. Mr. Bonkowske explained the Contractor would have to give notice to the City, and then subsequently approved by the Council. Councilmember Powers inquired whether the Contract would allow changes in Contractor service. Mr. Bonkowske explained the Contract is a legal document that the Contractor would be bound to any services included in the Contract. ~ Councilmember Helmbrecht stated that she would be willing to pay higher fees for a different hauler than the current Contractor, United Waste Systems. Mayor Wilharber asked Mr. Hagerty ifhe had any input with the Contract. Mr. Hagerty asserted that he was not involved with the creation of the Contract. Mr. Bonkowske and March both objected to Mr. Hagerty's statement, and told the Council he was involved with the Contract process. Mayor Wilharber asked if Staff had informed United Waste of residential complaints in written form. Mr. March responded that complaints were handled verbally. Councilmember Helmbrecht stated that Council should also be notified of residential complaints. Councilmember Powers asked Staff if proposal prices included waste abatement fees and state sales taxes. Mr. Bonkowske concluded he was not certain, with the exception of Waste Management. Mayor Wilharber invited representatives from the different refuse collection companies to speak. Mr. Glewwe from United Waste Systems spoke about their collection policies and proposal prices. Ms. Deb Osgood from Waste Management explained their collection charges for non- standard materials could be subject to change and verified proposal prices. Mr. Denny Fredrickson from Ace Solid Waste explained reasoning behind sending the City two proposals and verified proposal prices. Mr. George Walter from Walter's Rubbish explained their recyclable programs and verified proposal prices. MOTION by Wilharber to close workshop. Seconded by Helmbrecht. Wilharber, Brenner, Helmbrecht- Aye, Powers- Nay. Motion carried. A special meeting was called to order by Mayor Wilharber at 8:06 p.rn. SPECIAL MEETING: 1998-2002 Residential Refuse Collection Contract Councilmember Powers questioned Staff about extra charges for limbs and brush exceeding Contract specifications. Mr. Bonkowske suggested that each company subsequently explain their charges to the Council. MOTION by Helmbrecht to approve Residential Refuse Contract with Waste Management. No second. Motion failed. MOTION by Powers to recess Council for ten minutes. Seconded by Brenner. Powers, Brenner- Aye, Wilharber, Helmbrecht- Nay. Motion failed. ~ MOTION by Wilharber to approve the Residential Refuse Contract with United Waste Systems. Seconded by Brenner. Wilharber, Brenner- Aye, Powers, Helmbrecht- Nay. Motion failed. MOTION by Wilharber to table approval for Residential Refuse Contract to August 13, 1997 Council meeting. Seconded by Helmbrecht. Motion carried unanimously. SPECIAL MEETING: 20th Avenue Watermain Interconnect and Trunk Sanitary Sewer City Engineer Nyberg explained the background of the 20th Ave. watermain assessments and interconnection charges with Lino Lakes. Mr. Nyberg also mentioned he has held talks with Anoka County with putting City utilities in the County right-of-way. Mayor Wilharber questioned Staff what effect the future Metropolitan Urban Service Area (MUSA) expansion would have on the watermain expansion. Councilmember Helmbrecht asked Staff about Met Council approval the City's Comprehensive Guide Plan. Mr. March explained that certain lots considered in the watermain expansion are included in the future MUSA. Councilmembers Helmbrecht and Powers asked if the watermain interconnect with Lino Lakes could work both ways. Mr. Nyberg confirmed that could be possible. Mayor Wilharber stressed it is essential for the City to be more active in cost-sharing programs with surrounding cities in the future. Councilmember Powers stated she agrees with the watermain interconnection, she disagreed that the City should contribute funds for the construction. Councilmember Powers stated she felt that City property taxes were high enough. ~ Mr. March suggested the City could pay for the project's meter vault and lift station. Councilmember Helmbrecht mentioned tax increment financing could be a source for project funding. Councilmember Brenner agreed the City should contribute to the watermain interconnection. Councilmember Powers again asserted her objection to the City contribution. MOTION by Wilharber for a $150,000 City contribution for the 20th Avenue Watermain Interconnection and Trunk Sanitary Sewer. Seconded by Helmbrecht. Brenner, Wilharber, and Helmbrecht- Aye, Powers- Nay. Motion carried. Mr. Nyberg recommended the Council hold a public hearing for watermain and sewer assessments. Mayor Wilharber suggested a public informational hearing could coincide with the next Council meeting, Aug. 13, 1997. MOTION by Wilharber to have a public informational hearing for 20th Avenue Watermain Interconnect and Trunk Sanitary Sewer assessments. Seconded by Helmbrecht. Brenner, Helmbrecht, and Wilharber- Aye, Powers- Abstain. Motion carried. SPECIAL MEETING: Transfer of City Funds to Smith Barney ~ Mr. March informed the Council the City has approximately $2.9 million in cash reserves. Mr. March then suggested the City purchase a $95,000 certificate of deposit with Smith-Barney. Councilmember Helmbrecht agreed. MOTION by Wilharber to approve purchase a $95,000 CD from Smith-Barney. Seconded by Helmbrecht. Motion carried unanimously. MOTION by Wilharber to adjourn special meeting. Seconded by Helmbrecht. Motion carried unanimously. Meeting adjourned 9:41p.m. Respectfully submitted, J_~ /}'-'A ~~.. /'?,! J / ~if~. tnI' If;:i-LL/ Troy Bonkowske, Intern ~ ~ ~ I CITY OF CENTERVILLE CITY COUNCIL MEETING WEDNESDAY, JUNE 25, 1997 A regular meeting of the Centerville City Council was called to order by Acting Mayor Mary Jo Helmbrecht at 6:20 p.m. in the Council Chambers of the City Hall, 1880 Main St., on June 25, 1997. COUNCIL PRESENT: Acting Mayor Mary Jo Helmbrecht, Councilmembers: Brenner Buckbee ABSENT: Mayor Tom Wilharber Councilmember Powers - I STAFF PRESENT: City Administrator Jim March Public Works Director/Building Official Paul Palzer Building Inspector Ken Cook City Engineer David Nyberg City Clerk Ry-Chel Gaustad ****************************************************************************** CALL TO ORDER APPROVAL OF MINUTES PAYMENT OF CLAIMS City of Centerville June 10 - 25 MOTION by Councilmember Brenner to approve the June 10 through 25, receipts and disbursements. Motion seconded by Councilmember Helmbrecht. Motion carried unanimously. Centennial Fire District MOTION by Councilmember Brenner to approve the Centennial Fire District disbursements. Motion seconded by Councilmember Buckbee. Motion carried unanimously. Clearwater Meadows Partial Pay Estimate No.5 MOTION by Councilmember Brenner to approve partial pay Estimate NO.5. Motion seconded by Councilmember Buckbee. Motion carried unanimously. ~ Main Street/Progress Road Watermain Extension Pay Estimate No.5 _ 1 MOTION by Councilmember Brenner to approve Main StreetlProgress Road pay Estimate No. 5. Motion seconded by Councilmember Buckbee. Motion carried unanimously. - t Eagle Pass Streets and Utilities Pay Estimate No.5 MOTION by Councilmember Brenner to approve Eagle Pass Streets and Utilities pay Estimate NO.5. Motion seconded by Councilmember Buckbee. Motion carried unanimously. SET AGENDA: Ro-So Complaint Mr. Mike Black - Lakeland Hills Development Hatem Quaheim Complaint Resolution 97-12 Sidewalk on Revoir Street - Dennis & Molly Nelson Automotive Drive Line (ADL) - Special Use Permit Park and Recreation Update - Michael Navin Local Businesses PETITIONS AND COMPLAINTS: Mr. Glen Powers(1870 Quebec Street) submitted a complaint letter. MOTION by Councilmember Helmbrecht to acknowledge receipt of Mr. Powers letter. Motion a1Il seconded by Councilmember Brenner. Motion carried unanimously. . Burton and Norma Essex - (7333 Old Mill Road) Sod/Seeding Front Yard. - Ms. Norma Essex addressed Acting Mayor Helmbrecht and the Council. Ms. Essex explained they seeded in the fall and the sod escrow was refunded in the spring. Further, the building inspector stated, it was clear that seeding was not a problem. Given the complexity of the problem, Ms. Essex felt it was unnecessary to rip up the current seeded lawn and replace it with sod. Mr. Ken Cook was asked his recollection of the visit to the Essex's home. Mr. Cook reported he spoke with Mr. Essex and clearly communicated the City's Sod/Seeding policy. Mr. March explained the City's policy, front yards are to be sodded, and home builders are aware of the policy. "Why didn't the Essex's contact city hall when Mr. Cook alerted them to the problem?" asked Councilmember Buckbee. Adding, Exhibit A (City Sod Policy) be returned prior to the issuance of a certificate of occupancy. MOTION by Councilmember Buckbee to table the Essex issue until Monitari Homes are contacted and a copy of Exhibit A is furnished. Motion seconded by Councilmember Brenner. Motion carried unanimously. 2 4 4 Sidewalk on Revoir Street - Dennis and Molly Nelson (1860 Revoir St.) Mr. Nelson reported a developer planned a sidewalk for Revoir Street without the residents knowledge. Also, Mrs. Nelson concluded a petition was distributed among the Revoir residents and results showed a majority were not in favor of a sidewalk. Councilmember Buckbee explained the property seller is required to disclose an easement exhibit indicating buyers knowledge. Such a violation may cause the Developer to be in violation of the develojnnent agreement. Ms. Nelson requested the City enter into negotiation with the Developer to put in a sidewalk in a higher traffic area. Councilmember Helmbrecht stated she was in favor of a sidewalk on Revoir Street. Councilmember Brenner agrees, but was concerned why the residents were not informed of the sidewalk. Councilmember Buckbee suggested the developer produce a signed exhibit from the property owners on Revoir Street. Ms. Nelson requested the Council's support for Revoir Street residents, and suggested the Developer reimburse the property owners for the land and materials due to the installation of a sidewalk. Councilmember Helmbrecht requested Staff check with the attorney on the legalities of this issue. - Mr. Hatem Ouaheim - Complaint Mr. Hatem Quaheim (7251 Clearwater Drive) reported approximately 75 trees were removed from the Lakeland Hills Development which exposed the his rear yard and house. In contrast, the Developer stated during the preliminary plat discussion he would save the trees in the development. 7: 15 p.m. Councilmember Powers arrived. Councilmember Buckbee explained the Developer owns the property and has the decision what to do with the property. Councilmember Helmbrecht explained the Developer may replace the trees. Mr. Black questioned what Mr. Quaheim was requesting, noting during the preliminary plat discussion Mr. Quaheim drainage concerns were addressed. Further, Mr. Black stated the development has accommodated Mr. Quaheim's drainage concerns, and despite Mr. Quaheim is now suggesting the drainage is not a concern. Concluding, Mr. Black suggested Mr. Quaheim plant a bush to buffer the change. Councilmember Brenner noted herself and Councilmember Powers picked up tree preservation information at the League of Minnesota Cities Conference and suggested the City address this issue in the future. APPEARANCE: ~ 3 Jennifer Klang - peA Volunteer Lake Monitoring Awards Minnesota Pollution Control Agency recognized two Centerville residents for their years of service and dedication. These volunteers have been taking clarity readings on Centerville Lake for five years and Peltier Lake for ten years. Wayne LaBlanc and Roger Hofmeister were presented with Volunteer Appreciation Awards for long-term service in the MPCA's Citizen Lake-Monitoring Program. - Flood Relief Benefit - Ken Sorenson - Owner of Waterworks Beach Club Mr. Sorenson briefed the Council on a proposed flood relief benefit at Waterworks Beach Club. The event will be in conjunction with KDWB and would be similar to the "Summer Jam." Mr. Sorenson requested the Council permit a flood relief benefit at Waterworks based off the success of the "Summer Jam." Councilmember Helmbrecht suggested some percentage of proceeds be allocated to the Centerville Parks, since the community tolerates the noise, debris and traffic. Mr. Sorenson expressed interest in holding a benefit with 100% of the proceeds going to the Centerville Parks. Council members Buckbee and Brenner suggested addressing the flood relief benefit after "Summer Jam." Sid Inman. Ehlers & Associates Mr. Sid Inman requested the Council approve resolution 97-12 Removing Certain Parcels from Tax Increment Financing District No. 1-4 MOTION by Councilmember Powers to approve resolution 97-12. Motion seconded by Councilmember Brenner. Motion carried unanimously. 4 Lakeland Hills Development - Mr. Mike Black Mr. Black explained the Council seen the final plans for Lakeland Hills Development on April 23, and final approval was granted, contingent upon Met Council approval of the MUSA extension. Mr. Black stated, all the requested contingencies have been addressed and requested approval from the Council to continue with the development. Mr. Nyberg recommended approving the final grading plans for Lakeland Hills Development. MOTION by Councilmember Buckbee to approve the final grading plan for Lakeland Hills Development. Motion seconded by Councilmember Brenner. Helmbrecht yes, Buckbee yes, Brenner yes, Powers abstained. Motion carried. Park and Recreation Update and Request - Mr. Michael Navin (Park & Recreation Alt. Chairman) A summarization of the public hearing and proposed layout for the development of LaMotte Park was given. In accordance with the Park and Recreation Committee the concept plan was favorable to the attending sport organizations. Furthermore, the Park and Recreation Committee 4 4 - I discussed legal size soccer fields to accommodate tournaments for players over ten years old. Mr. March disclosed Anoka County's plan to develop the Rice Creek Regional Park in an amount of approximately 1.7 million dollars. In addition, the Park and Recreation Committee are striving to complete LaMotte Parks grading, seeding and parking lot by this fall. Mr. Navin commented the Park and Recreation Committee requested the Council address two issues. First, a contract for weed control at LaMotte Park. Second, Council's authorization for the Park and Recreation Committee to enter into an agreement with sport organizations to provide field priority, contingent upon a donation for LaMotte Park construction. Heritage Street and LaMotte Drive Cost Estimates City Engineer David Nyberg discussed the pavement reconstruction options for Heritage Street and LaMotte Drive. The first option provided a temporary, less expensive solution. This consisted of cutting out the problem asphalt areas and replacing them with bituminous patches. The second option includes patching the pavement and placing a 1 W' bituminous overlay over the area. Another option included milling the full thickness of the existing pavement and overlaying on the milled area and lay an additional 3" of bituminous. The finally option is full reconstruction of the road. t - City Clerk Ry-Chel Gaustad noted the Federal Government granted the State of Minnesota 150 million dollars for a newly established Transportation Revolving Loan Funds (TRLF), and added, the Public Facility Authority should have the administration guidelines and loan criteria completed within six months. Councilmember Buckbee suggested Staff and the City Engineer work with the City ofLino Lakes to ensure proposals are prepared by February. Councilmember Powers left the Council Chambers at 8:25 p.m. 1997 Sealcoat Improvements MOTION by Councilmember Buckbee to authorize the City ofCenterville to award sealcoat Contract to ASTEC Corp. for $22,036.95 as per Mr. March's recommendation. Motion seconded by Councilmember Brenner. Helmbrecht yes, Buckbee yes, Brenner yes, Councilmember Powers absent. Resolution 97-11 Authorizing H.R. Green to Revise the 20th Avenue Utility Extension Feasibility Study and Ordering the Preparation of a Topographical Survey. MOTION by Councilmember Buckbee to approve Resolution 97-11. Motion seconded by Councilmember Brenner. Helmbrecht yes, Buckbee yes, Brenner yes, Councilmember Powers absent. ADMINISTRA TORS REPORT t t 5 Automotive Drive Line (ADL) Special Use Permit - 4 Mr. March reported Mr. Kozar (ADL) requested to delay paving ADL's parking lot until the ground settles. Mr. March requested the City Engineer's opinion on the request to delay paving t in the employee parking lot. Mr. Nyberg replied the city ordinance requires curb, gutter and all parking lots paved. Nevertheless, since the ground could settle, a designated time frame should be established when the paving will be completed. Councilmember Buckbee suggested a two-year time frame. Councilmember Powers returned to the Council Chambers at 8:32 p.m. MOTION by Buckbee to approve ADL's Special Use Permit clause allowing Class 5 gravel in the employee parking lot up to two years or until 21st Avenue is paved. Motion seconded by Councilmember Brenner. Helmbrecht - Aye, Buckbee - Aye, Brenner - Aye, Powers - Nay. Motion carried. COMMITTEE REPORTS Downtown Revitalization Update- Councilmember Brenner reported the EDC public hearing had a good turn out. Discussion concluded to develop a downtown theme and develop a sub committee. Issues identified at the public hearing were: time frame, task and focus. Councilmember Brenner requested the Council appoint and recognize the subcommittee. t 4 Mr. March reported a complaint was received from a property owner in regards to an existing business. The complainant is requesting the City to ask the business to remove equipment from the rear of the business since this is interfering with the sale of their home. Councilmember Buckbee asked if the business was in compliance with City ordinance. Mr. March replied, the business is in compliance with the ordinances. MOTION by Councilmember Brenner to adjourn the June 25, 1997 meeting. Motion seconded by Councilmember Helmbrecht. Motion carried unanimously. Meeting adjourned at 8:42 p.m. Respectfully Submitted, /5y-(!LJ iJauDtad- R y-Che1 Gaustad City Clerk 6 ~ - CITY OF CENTERVILLE CITY COUNCIL MEETING MONDAY, JUNE 9, 1997 Pursuant to due call and notice thereof, the City Council of the City of Centerville held their regularly scheduled Council meeting and a public hearing on June 9, 1997 at City Hall. Mayor Wilharber called the public hearing to order at 6:00 p.m. PRESENT: Tom Wilharber, Mayor Mary Jo Helmbrecht, Councilmember Theresa Brenner, Councilmember ABSENT: Sanna Buckbee, Councilmember STAFF/CONSULTANTS: Jim March, City Administrator Ry-Chel Gaustad, City Clerk Paul Palzer, Public Works Director/Building Official David Nyberg, City Engineer A public hearing was duly scheduled and called to order by Mayor Wilharber at 6:00 P.M. Mr. March gave a brief overview of the Community Development Block Grant (CDBG) and suggested to reallocate the unused funds from the 1996 parks accessibility grant to the senior housing project. Mr. March recommended approving resolution No. 97-09 CDBG. There was no further discussion. ..... MOTION by Councilmember Brenner to close the public hearing. Motion seconded by CounciImember Helmbrecht. Motion carried unanimously. Public hearing adjourned at 6:08 P.M. APPROVAL OF MINUTES: May 28, 1997 Council Meeting Minutes MOTION by Councilmember Brenner to approve the May 28, Council meeting minutes. Motion seconded by Councilmember Helmbrecht. Motion carried unanimously. PAYMENT OF CLAIMS: The City of Centerville May 28 - 31 MOTION by Councilmember Brenner to approve the May 28 through 31, receipts and disbursements. Motion seconded by Councilmember Helmbrecht. Motion carried unanimously. The City of Centerville June 1 - 9 MOTION by Councilmember Helmbrecht to approve the June 1 through 9, receipts and disbursements. Motion seconded by Councilmember Brenner. Motion carried unanimously. Centennial Fire District MOTION by Councilmember Helmbrecht to approve the Centennial Fire District disbursements. Motion seconded by Councilmember Brenner. Motion carried unanimously. SET AGENDA: Volunteer Mediator Service City Survey Ron Lentz, 7008 Brian Drive complaint MOTION by Councilmember Brenner to approve the set agenda with the noted changes. Motion seconded by Councilmember Helmbrecht. Motion carried unanimously. APPEARANCES: Kathy Boudreau - Bald Eagle Water Ski Club Ms. Kathy Boudreau (Bald Eagle Water Ski Club President) and Mr. Dean Havel (Bald Eagle Water Ski Club Show Director) requested permission from the city to install a ski jump in the Waterworks Beach Club bay. Ms. Boudreau explained the Ski Club has limited the area used exclusively to the Waterworks Beach Club bay. Bald Eagle Ski Club would like approval to utilize the ski ramp from 6:30 P.M. 41 to dusk. Additionally, Ms. Boudreau requested the Council's input as to how to address boats in the area. They will post the days and hours of practice and show times. The Council agreed posting the hours would be a good way to address the situation. The Council elected to have Bald Eagle Water Ski Club work with the City Staff to execute a letter to Anoka County. PETITIONS AND COMPLAINTS: Mr. Ron Lentz - 7008 Brian Drive - Mr. Ron Lentz (7008 Brian Drive) was present to discuss his concerns with a cul-de-sac which abuts his property. Mr. Lentz stressed he would like to see the construction trucks turn around in another area since there has been continuous damage to his lawn. Further, he proposed the completion ofthe curb and gutter around the cul-de-sac will eliminate the issue. Mr. Nyberg reported this is a temporary turn around, therefore the curb and gutter will be competed when the road is completed. Mr. Lentz asked, ''When is the development expected to be completed?" Mr. Nyberg expected the development to be completed late fall or early spring. Mr. Nyberg commented he will look at the cul-de-sac to see what could be done, however, if a temporary curb was done, Mr. Lentz may have to redo his yard grading when the road is expanded. " Mayor Wilharber suggested staff and the Engineer discuss the cul-de-sac and come to a conclusion. 2 Mr. Lentz also indicated Mr. Lewandowski of Mid-Minnesota has allegedly declined to complete work which Mr. Lentz prepaid. Mr. Lentz suggested the city consider banning Mid-Minnesota from continuing to work within the city until Mr. Lewandowski addresses work paid for, but not completed in the Clearwater Meadows Development. Mr. Curtis Coffinan (7041 Brian Drive) distributed a letter to the Council. A letter dated June 9, 1997 was read aloud by Mr. Coffinan. The letter stressed concern for safety because of a trail- way which is planned to cross the above-mentioned property. Mr. Coffinan suggested the city consider redirecting the path to cross over properties in the development that have not been sold. Councilmember Powers arrived at 6:30 p.rn. Mr. March reported the trailway easement was inCluded in the final plat filed with Anoka County. Mr. Coffinan reported no disclosure of the trailway or sod escrow was disclosed at their house closing. Councilmember Powers asked, "Who's responsible for disclosing the trailway information?" Mr. Rockne Goertz (K-G Development) was present and commented Mr. Lewandowski should have disclosed the recorded documents to the buyers. Mayor Wilharber explained recourse is not with the city, but perhaps with the builder. Councilmember Powers and Councilmember Brenner reported they drove around the Clearwater Meadows Development. Both reported the roads were narrow and utilities had been put in after the homes and road were in place. Councilmember Powers suggested developing an ordinance requiring utilities and roads be in place prior to building homes. Mr. Nyberg reported the City does have an ordinance requiring a road is in place prior to issuing a certificate of occupancy. Councilmember Helmbrecht suggested staff and the City Engineer sit down and resolve the situation. Mr. Goertz explained the early winter caught everyone off guard including the Clearwater Meadows Development. Furthermore, LaMetti and Sons have been making repairs for a week. Mr. Goertz requested allowing LaMetti and Sons complete their project and then develop a punch list. Mr. March explained some temporary certificates of occupancy were issued to allow people to move into their homes without the curb and gutters because of the weather. Councilmember Powers requested the debris in the creek be cleaned out. APPEARANCES CONTINUED: Rockne Goertz - Clearwater Meadows - Grading and Correction Notices Mr. Goertz was present to discuss the variation in grading and correction notices. Mr. Goertz distributed a letter dated June 9, 1997 drafted by Ernest G. Rud and a letter dated May 16, 1997 from Mathew T. Kytonen of Glenn Rehbein Excavation, Inc. Mr. Goertz stressed the elevations in question are within the industry standards as indicated in both letters. Further, if the homes were lowered, the driveway would be too flat and water would drain into the_garage. Councilmember Powers asked, ''What is the industry standard?" Mr. Paul Palzer, Public Works Director/Building Official, explained the standards; Top of block, grading around the house, the 3 grade ofthe driveway, the garage elevation, and finally, the lowest floor elevation to ensure elevation is above the water table. Mr. Goertz explained he pays $200.00 for a Registered Land Survey to come out and do an "as built" to confirm elevation is accurate. Councilmember Helmbrecht commented the city has never tolerated deviating from the grading plan and the city would not tolerate it now. Councilmember Brenner explained with the city's drainage problems the Council pays close attention to all aspects of grading. Mr. Nyberg explained there is a minimall % pitch on all elevations and the elevations in question are all higher than the minimal requirements. In addition, the presented elevations shouldn't be a problem. Mr. Palzer requested Council direction on the grading plan leeway. Mr. Kytonen suggested the policing should be done when the elevation is lower than 905', not when the elevation is too high. Councilmember Brenner left the council chambers at 7:35 P.M. Councilmember Powers stressed the Council is plagued with drainage concerns regularly and now the Council tries to head off potential problems. Mr. Goertz explained working with Mr. Palzer and Mr. Nyberg on the grade, will work out well. Mr. Palzer suggested addressing the zoning ordinance with concerns of building pads so prudent planning is done, especially with different types of homes. Finally, the proposed grading plan is adequate, however, the zoning ordinance should be reconsidered to address these issues. Mayor Wilharber recessed the meeting at 7:45 P.M. t Council meeting reconvened at 7:50 P.M. Councilmember Helmbrecht asked Mr. Palzer for his recommendation on governing elevations. Mr. Palzer questioned Mr. Nyberg's understanding of other communities governing policies. Mr. Nyberg commented it is difficult to police the elevation variations. Councilmember Helmbrecht suggested staff and Engineer work on the situation to prevent future conflicts. Councilmember Brenner returned at 8:00 P.M. The Council updated Councilmember Brenner on the discussion. MOTION by Councilmember Helmbrecht to approve the Clearwater Meadows Development revised-grading plans. Motion seconded by Mayor Wilharber. Motion carried unanimously. Councilmember Powers said, for the record, "I depend on the hired professionals that this will work out, ifit doesn't, I will not be a happy camper." MOTION by Councilmember Helmbrecht to approve city staff and the Engil}~er to work together to address these issues and to prevent future problems. Motion seconded by Councilmember Powers. Motion carried unanimously. 4 OLD BUSINESS: Consent to Assignment of Contract MOTION by Councilmember Helmbrecht to approve the Consent to Assignment of Contract with H.R. Green, Consulting Engineers. Motion seconded by Councilmember Brenner. Motion carried unanimously. Further discussion: Councilmember Powers requested city staff examine soliciting other bids from engineering firms at budget time, as she hoped this was in the best interest of the city. MOTION by Councilmember Powers to approve city staff to review the cost and service ofH.R. Green and other engineering firms. Motion seconded by Councilmember Brenner. Powers yes, Brenner yes, Helmbrecht yes, Wilharber apposed. Motion carried. Petition for Water at 7246 Mill Road _ Mr. March reported the City received a petition from Brad & Lynn Gulsvig (7246 Mill Road) to hook up to municipal water as stated in a letter dated June 6, 1997 written by Jim March. Further, as indicated in the letter, the Gulsvigs waive their right to appeal and published notice for all assessments. Mr. March spoke with Mr. Hellings (City Attorney) in regards to the 7246 Mill Road petition for water. Mr. Hellings suggested the city connect the water stub from the street to the property and charge a rate adjusted for inflation ofa $1672.75 and $1300 hook up fees, totaling $2972.75, then assess the total fee to the property. Gerald Rehbein Petition to have Utilities Service Property West on 20th Avenue _ Mr. March reported, Mr. Gerald Rehbein petitioned the city to provide utilities to service property located west of 20th Avenue. Complaint on the condition of LaMotte Drive _ Mr. March reported the City received a complaint on the condition of LaMotte Drive. Mayor Wilharber questioned waiting to patch or repair until the truck hauling is completed and then perhaps look at the condition of the road. Mr. Nyberg explained more information on patching or repairing LaMotte Drive will be available at the next council meeting. The Council elected to have staff and Mr. Nyberg work on the utility options available to Mr. Rehbein's property and report back to the council. Senses Water Read System Update- Mr. March reported the senses water meter reading system in Hugo was not set up for display when he was scheduled to inspect the system. RaM Eagle Water Ski Club ~ 5 MOTION by Mayor Wilharber to approve inserting a ski jump in Centerville Lake for the Bald Eagle Ski Club and send a letter to Anoka County indicating the city approval. Motion seconded by Councilmember Brenner. Wilharber yes, Brenner yes, Helmbrecht yes, Powers nay. Motion carried. City Survey MOTION by Mayor Wilharber to approve the staff survey submitted by Councilmember Brenner and to issue the survey to city staff due by June 18, 1997. Motion seconded by Councilmember Helmbrecht. Motion carried unanimously. NEW BUSINESS: Resolution 97-09 MOTION by Councilmember Helmbrecht to approve Resolution 97-09 approving the designation of fiscal year 1996 Community Development Block Grant funding in the amount of $5,000 to be reallocated to the senior housing project #667. Motion seconded by Councilmember Brenner. Motion carried unanimously. Newsletter and Anoka County Mediation Services - Mayor Wilharber read a letter received from Anoka County Mediation Services, dated June 1997. MOTION by Mayor Wilharber to include the mediation service information in the Summer Newsletter. In addition, publish an update on the revised flood plain reduction maps available at city hall and suggest affected residents contact their mortgage companies. Motion seconded by Councilmember Powers. Motion carried unanimously. t COMMITTEE REPORTS: Councilmember Brenner reported the Senior Housing pre-reservations went well. Twelve persons deposited money to reserve a senior housing unit. Mr. March reported the City received clearance from the Minnesota Historical Society on the senior housing site. ADMINISTRATORS REPORT: Mr. March reported the status of the Comprehensive Plan. The City is eligible for 75% funding from the Metropolitan Council in the form of a planning assistance grant. Also, the City received a letter granting MUSA extension for the Lakeland Hills Development. Mr. March reported the status of the Schnitzer Iron and Metal site "Schnitzer Site" law suit. The Minnesota Pollution Control Agency (MPCA) and the State of Minnesota have been named as defendants. The cities which contributed waste to the Schnitzer Site have been named in the law suit. The complaint seeks declaratory and injunctive relief to prevent the MPCA from entering into de minimis settlement relating to the "Schnitzer Site." Mayor Wilharber questioned if the city's insurance would cover any legal fees and questioned the responsibility of the Fire Department since they delivered batteries to the site. Mr. March replied, the City Attorney has been looking into several issues. -'~ 6 Mr. March reported the city received a letter from the Federal Emergency Management Agency (FEMA). The letter indicated the 90 day comment period expired and no comments were received. Mr. March reported the Planning and Zoning Commission received a request from Mr. Gerald Rehbein, for a lot split. The Planning and Zoning Commission is considering a new zoning district. The lot split is to accommodate two businesses looking at the three properties available. Mr. Don Casanova (Casanova, Inc.) has money down on one lot and is pursuing a Contract for Deed on another lot. The third lot is reserved for an Electrician. The new zoning district proposed is light industrial. The Planning and Zoning developed permitted principal uses for the light industrial district. However, the requirements are vague. The Planning and Zoning Commission plan to meet in July to discuss the lot split and new zoning district. CONSENT AGENDA: Newsletter Due Date Thursday, June 26,1997- The Council requested the Sprinkler Ordinance be on the front page of the newsletter. Further suggesting, remarking on the approved FEMA maps; refurbishing the 1953 Studebaker Fire Truck; noise ordinance; camp fire regulations and note the curfew hours. Councilmember Helmbrecht complained the Eagle Pass construction trucks are beginning operation around 6:30 A.M. l Council consideration for water service to 7246 Mill Road _ Meeting opened at 8:45 P.M. to discuss consideration of providing water service to 7246 Mill Road. MOTION by Councilmember Brenner to close the meeting at 8:45 P.M. Motion seconded by Councilmember Powers. Motion carried unanimously. MOTION by Councilmember Helmbrecht to approve the Gulsvigs petition to hook up to the municipal water supply from Prairie Drive to the property. In addition, charge a rate adjusted for inflation of$1672.75 and the $1300 hook up fees. Motion seconded by Councilmember Brenner. Motion carried unanimously. Resolution 97-10 Mayor Wilharber read aloud Resolution 97-10. MOTION by Councilmember Powers to approve the preparation and submittal of the funding application to the Metropolitan Council and designating signature authority for the City. Motion seconded by Councilmember Brenner. Motion carried unanimously. MOTION by Councilmember Powers to adjourn the June 9, 1997 Council meeting. Motion seconded by Councilmember Brenner. Motion carried unanimously. Meeting adjourned at 8:55 P.M. ~ 7 Respectfully Submitted, ~~ 4 ---~'" 8 _ CITY OF CENTERVILLE CITY COUNCIL SPECIAL MEETING JUNE 4, 1997 PRESENT: Tom Wilharber, Mayor Mary Jo Helmbrecht, Councilmember Theresa Brenner, Councilmember Sanna Buckbee, Councilmember ABSENT: Laura Powers, Councilmember STAFF: Jim March, City Administrator Ry-Chel Gaustad, City Clerk A special meeting was duly scheduled and called to order by Mayor Tom Wilharber at 5: lOp. m. Mayor Wilharber noted the special meeting was scheduled to discuss the Clerk! Administrators annual review and to discuss other city business. ~ The Council discussed retaining Mr. Jim Brimeyer to conduct the annual review, seek staff input, and/or using Mr. Brimeyer's evaluation forms as provided during the six-month review. Mayor Wilharber suggested implementing the Brimeyer evaluation format, but does not agree Mr. Brimeyer should be retained since he was retained in December. Also, the retainer for Mr. Brimeyer could be applied toward the Clerk! Administrators financial advancement. Mr. March suggested if all the employees review the Clerk! Administrator, then this should be done for all employee reviews. Mayor Wilharper called for a vote on the review procedures for the Clerk! Administrator. Councilmember Brenner favored retaining Mr. Brimeyer. Mayor Wilharber favored an independent evaluation among the council. Councilmember Mary Jo Helmbrecht favored using the Brimeyer format and staff input. Councilmember Buckbee suggested conducting an organization survey, to receive input from the staff. Councilmember Powers arrived at 5:38 P.M. The Council elected Councilmember Brenner to develop the city survey. The City employees will complete and return the surveys to Mayor Wilharber by Wednesday, June 18, 1997. Mayor Wilharber will compile the information and report the findings to the Council. 1 MOTION by Councilmember Helmbrecht to include staff input by way of survey asking about the city in general. Motion seconded by Councilmember Brenner. Mayor Wilharber yes, Councilmember Mary Jo Helmbrecht yes, Councilmember Buckbee abstained, Councilmember Brenner yes, Councilmember Powers yes. Motion carried. ~ Mr. March reported Paul Palzer, Public Works Director/Building Official, Ed Weigert and himself planned to visit the City of Hugo to view the hand held and phone read water metering system. Mr. March suggested the council consider purchasing 48 grey vinyl with black frame chairs for the council chambers. MOTION by Councilmember Helmbrecht to approve Staff to purchase forty-eight (48) chairs at a maximum of $28.00 per chair. Motion seconded by Mayor Wilharber. Mayor Wilharber yes, Councilmember Helmbrecht yes, Councilmember Buckbee yes, Councilmember Brenner yes, Councilmember Powers abstained. Motion carried. Councilmember Powers suggested staff find three council chair designs and bring the design and cost to the Council. Councilmember Brenner reported she received a complaint, 7333 Old Mill Road, the yard located at 7333 Mill Road, had been seeded not sodded. Mayor Wilharber briefed the Council on the complaint situation. 4 MOTION by Councilmember Helmbrecht to send a letter to the Essex family explaining the option to sod and if they do not sod, the city will sod and assess their taxes. Motion seconded by Councilmember Powers. Motion carried unanimously. MOTION by Councilmember Buckbee to authorize the city to reimburse the Essex family for the seed laid, not to exceed $50.00. Motion seconded by Councilmember Helmbrecht. Mayor Wilharber yes, Helmbrecht yes, Buckbee yes, Brenner nay, Powers nay. Motion carried. MOTION by Councilmember Powers to sod the City owned trail way located on Mill Road. Motion seconded by Councilmember Brenner. Motion carried unanimously. Councilmember Buckbee left at 6: 10 p.m. MOTION by Councilmember Powers to adjourn the special meeting at 6: 15 p.rn. Motion seconded by Councilmember Brenner. Motion carried unanimously. Special meeting adjourned at 6: 15 p.m. / ~~<;liU.lJy ~~~ J ~~k t 2 I CITY OF CENTERVILLE CITY COUNCIL MEETING MAY 28, 1997 Pursuant to due call and notice thereof, the City Council of the City of Centerville held their regularly scheduled Council meeting on May 28, 1997, at City Hall. Mayor Tom Wilharber called the City Council Meeting to order at 6:05 p.m. PRESENT: Tom Wilharber, Mayor Sanna Buckbee, Councilmember Mary Jo Helmbrecht, Councilmember Theresa Brenner, Councilmember ABSENT: Laura Powers, Councilmember Ry-Chel Gaustad, City Clerk STAFF/CONSULTANTS: Jim March, City Administrator Paul Palzer, Building Official/Public Works Director David Nyberg, Engineer APPROVAL OF MINUTES: April 23, 1997, Council Meeting Minutes- MOTION by Councilmember Brenner, seconded by Councilmember Helmbrecht to approve the April 23, 1997, Council meeting minutes with corrections. Motion carried. May 14,1997, Council Meeting Minutes- MOTION by Councilmember Brenner, seconded by Councilmember Buckbee to approve the May 14, 1997, Council meeting minutes with corrections. Brenner yes, Buckbee yes, Helmbrecht yes, Wilharber abstained. Motion carried. PAYMENT OF CLAIMS: The City of Centerville May 15 - 28 MOTION by Councilmember Helmbrecht, seconded by Councilmember Brenner to approve the receipts and disbursements. Motion carried. I Pay Estimate No.4 for Eagle Pass lVIOTION by Councilmember Brenner, seconded by Councilmember Helmbrecht to approve pay estimate No.4 for Eagle Pass. Motion carried. SET AGENDA: Metropolitan Council Vacancy City Banner I MOTION by Councilmember Helmbrecht, seconded by Councilmember Brenner to approve the set agenda with the noted changes. Motion carried. PETITIONS AND COMPLAINTS: Councilmember Brenner reported she received a complaint that a front yard was seeded not sodded on Old Mill Road. Mr. March reported the City received complaints on a barking dog, improperly constructed fence, and a junk vehicle. APPEARANCES: Chief VanBurkleo -1996 Annual Report 1996 Annual Report was presented by ChiefVanBurkleo. The surveys show satisfactory. (SEE EXHIBIT A) Abdo, Abdo & Eick - Audit Report Mr. Steve McDonald, Abdo, Abdo & Eick, presented the 1996 Audit Report for the City of Centerville. Mr. McDonald reported the general fund balance is at a good level. The 1996 expenditures reached $831,176, an overage of $200,000 or 31%. Four categories exceeded budgetary expectation. First, permits and license generated $55,000. Special Assessments collected $50,000. The General Governmental Administrative fees generated $25,912. The Fire Relief was off set by an equal expenditure of $53,700. I Mr. McDonald reported the City Celebration Fund account is closed, however, money is still budgeted for the City Celebration. Monies in the Water and Sewer Fund could be invested in longer terms. Finally, the Golden Meadows Development account has been closed out. Mr. McDonald reported four Capital Improvement Projects still have a deficit, three of which are less than one thousand dollars. Acorn Creek project has a deficit of$29,101, but there are special assessments pending up to $93,000. The Capital Improvement Fund including TIF, experienced a balance of$372,000. The balance should eliminate the deficit in the Debt Service Fund. Mr. McDonald explained under the Enterprise Fund, the Water Fund year end cash balance was $375,754. The 1996 Water Fund expenses were approximately $69,000. More than one year of Water expenses remain in reserve. Mr. March commented the LaMotte Park acquisition was funded 50% by the Park Fund and 50% from the TIF Fund and the numbers are reflected in the audit report. Mr. March explained the City Celebration Fund is closed, however, the City Celebration is now budgeted in the General t 2 I Fund. The city may experience a surplus which can be applied to improvements. Rick Carlson - Concept Plan (Fruth & Fisher Properties) Mr. Rick Carlson explained Mr. Mattke, of Mattke Engineering, will give a presentation on a concept development plan for 7384 and 7396 Old Mill Road. Mr. March mentioned the Metropolitan Council suggested postponing MUSA extension requests until the City's Comprehensive Plan has been approved. Mr. Mattke described the 20-acre concept plan including the conflict to extend Revoir Street with the 60 feet right-of-way requirements. Mr. Mattke requested the Council's consideration to narrow the Revoir Street extension road right of way to 40 feet. Councilmember Buckbee suggested the sketch plan be reviewed by Planning and Zoning and then the Council will consider the concept plan after the Metropolitan Council has approved the City's Comprehensive Plan. Rockne Goertz - Cleanvater Meadows - Grading and Correction Notices Mayor Wilharber suggested waiting since the Developer is not present to discuss the issue. OLD BUSINESS: Lakeland Hills Plans for review, comments and discussion Mr. Nyberg gave an overview for of the Lakeland Hills plans and specifications for future consideration. Peltier Lake Drive Watermain Extension and Street Reconstruction Cost Analysis for review, comments, and discussion - Councilmember Buckbee asked if the residents on Peltier Lake Drive have been notified of this item on the agenda. MOTION by Councilmember Helmbrecht, seconded by Councilmember Brenner to table this issue, set up a workshop and inform the residents on Peltier Lake Drive that they can stop at City Hall to review the preliminary figures for the water extension. Mayor Wilharber called for further discussion. Mr. Nyberg suggested not disclosing the figures since they are not reliable. Mr. March suggested sending an informational letter, a survey and the water extension funding options to the residents on Peltier Lake Drive. Councilmember Buckbee suggested City Staff develop financial options for the Peltier Lake Drive residents. Coullci/member Helmbrecht moved to rescind the original motion. Councilmember Brenner secolldt!d the motion. Motion carried. I MOTION by Councilmember Helmbrecht, seconded by Councilmember Brenner to table this issue, have staff look at funding options and have Mr. March send out funding information to the Peltier Lake Drive residents. Motion carried. Rockne Goertz - Clearwater Meadow - Grading and Correction notices Mr. Nyberg explained Mr. Goertz requested the Council reconsider the Clearwater Meadows t grading plan. Mr. Paul Palzer, Public Works Director/Building Official, was concerned with the change in the drainage swale by Brian Drive. Mr. Nyberg explained Mr. Goertz had been working with him on the drainage issue. Further, the drainage swale had to be changed since the Eagle Pass grading plan was not completed prior to Clearwater Meadows grading plan approval. Mr. Palzer commented when the revised grading plan was submitted, the City requested to change the elevations. Currently, the two houses at Main Street are at 912.7/910 feet elevations but they should be at 912 feet. The proposed grading plan is three-quarter foot higher than the original grading plan. Mr. Palzer suggested the Council consider the house elevations remain consistent at 912 feet. MOTION by Councilmember Buckbee, seconded by Councilmember Helmbrecht to table the request for Clearwater Meadows grading plan and correction notices due to the absences of the Developer at 8:00 p.m. and to have the Building Official withhold documents until further notice. Motion carried. Councilmember Buckbee suggested staff check into the legalities to withhold documents. Mayor Wilharber commented plans have to be adhered by and any changes must be approved with the concurrence of the Council. Consent to Assignment of Contract - (MSA I H.R. Green) Mayor Wilharber commented he would like to meet with HR. Green Consulting Engineers, prior to approving the contract. Councilmember Brenner suggested staff to check into any change in the level of liability with the new contract. t Councilmember Powers arrived at approximately 8:20 p.m. Senses Water Read System Update Mr. Ed Wiegert from WaterPro briefed the Council on the Meter Interface Unit (MID) and the Phonread system. Mr. Wiegert commented Senses Technologies has experienced a 2 to 3 percent price increase over the last two years. Mr. Wiegert mentioned that in less than twenty years the City will see a profit with the use of the Senses Water Read System. Additionally, WaterPro estimates a $15.00 savings per reading. Mr. March mentioned the City is expected to reach building capacity at 1,700 households. Of the projected households, an expected one out of twenty households will experience an owner turnover annually. Also, with the projected 350 new homes within the next two to three years, Mr. March felt the City will see an immediate benefit. However, Mr. March suggested postponing a decision until the next meeting so Staff can gather additional information. The Council elected to table the Senses Water Read System until the Monday, June 9, 1997, meeting. Waterworks Beach Club - Noise Permit Mr. Ken Sorenson, Owner of Waterworks Beach Club, commented he mailed out the notices to the required residents and he has been working with the County to coordinate parking for the event. Mayor Wilharber asked if the County will be prepaid for the use of the park. I 4 Councilmember Powers replied Mr. Sorenson will make an advanced payment to the County after the noise permit has been granted. MOTION by Councilmember Helmbrecht, seconded by Councilmember Powers to approve the noise permit contingent upon all items listed on Officer Gleasons memo (SEE EXHIBIT B) be addressed and all fees are prepaid to Anoka County and Circle - Lex. Police Department prior to the event. Further, the event will run from noon and end by 9:00 p.m. on Saturday, June 28, 1997, with the continued consensus of Councilmember Powers and Officer Gleason. Motion carried. NEW BUSINESS: 3.2 Beer Permit - Reisdorfer July 14,1997 MOTION by Councilmember Powers, seconded by Councilmember Helmbrecht to approve the 3.2 Beer Permit with the agreement in case of rain, the Reisdorfer family will be refunded the $35.00 permit fee. Motion carried. Metropolitan Council Vacancy Mayor Wilharber reported a letter was received indicating a vacancy on the Metropolitan Council. I City Banner Councilmember Helmbrecht suggested the City acquire a banner for the Fete des Lac parade stating the City has been established for 140 years. Councilmember Helmbrecht suggested Staff look into the costs for the banner. COMMITTEE REPORTS: Business Appreciation Meeting Councilmember Brenner reported approximately 40 people attended the Business Appreciation Dinner. Councilmember Brenner thanked Mayor Wilharber for coming and giving a good speech. Mayor Wilharber commented everything went well and it was a very nice evening. ADMINISTRA TORS REPORT: Mr. March reported Senior Housing Day is Monday, June 9, 1997, at 10:30 a.m. Mr. March reported the Bald Eagle Water Ski Club has expressed interest in putting in a ski ramp in C enterville Lake. The Ski Club requested direction from the Council since Anoka County requires an approval letter from the City. Mr. March was aware of one complaint from a Lino Lakes resident about a fisherman who was allegedly chased off the lake. Mr. March explained the organizations new president plans to take steps to ensure this will not happen in the future. Mayor Wilharber suggested a Bald Eagle Water Ski Club representative attend the next Council meeting. I Mr. March reported the draft copy of the garbage contract is completed and a rough copy will be available at the next Council meeting. Mr. March requested Council's approval to send the contract out for proposals. ') MOTION by Councilmember Helmbrecht, seconded by Councilmember Powers to approve Staff . to send the garbage contract out for proposals. Motion carried. Mr. March reported the City received a check for more than $1,500.00 from theState for snow plowing budget overages. I ADJOURN: MOTION by Councilmember Helmbrecht, seconded by Councilmember Buckbee to adjourn the May 28, 1997, Council meeting. Meeting adjourned at 9:00 p.rn. Respectfully Submitted, Ire l-ti /daLLfJttld- Ry-Chel Gaustad City Clerk t ~ 6 ~ CITY OF CENTERVILLE CITY COUNCIL MEETING MAY 14, 1997 Pursuant to due call and notice thereof, the City Council of the City of Centerville held their regularly scheduled council meeting on May 14, 1997, at City Hall. Acting Mayor Mary Jo Helmbrecht called the Council meeting to order at 6:00 p.m. PRESENT: Mary Jo Helmbrect Sanna Buckbee Theresa Brenner Laura Powers ABSENT: Tom Wilharber STAFF/CONSULTANTS: Jim March, City Administrator R y-Chel Gaustad, City Clerk David Nyberg, MSA City Engineer ---------------- APPROVAL OF MINUTES: April 23, 1997 Council Meeting Minutes - Tabled PAYMENT OF CLAIMS: The City of Centerville April 23 -30 MOTION by Councilmember Buckbee, seconded by Councilmember Brenner to approve the April payment of claims. Motion carried. The City of Centerville May 1 - 14 MOTION by Councilmember Brenner, seconded by Councilmember Helmbrecht to approve the receipts and disbursements of May 1 - 14. Motion carried. Centennial Fire District May 8, 1997 MOTION by Councilmember Buckbee, seconded by Councilmember Brenner to approve the Centennial Fire Districts disbursements of May 8. Motion carried. SET AGENDA: *Review for Jim March *Main Street Water Main Project MOTION by Councilmember Brenner, seconded by Councilmember Powers to approve the set agenda with noted additions. Motion carried. ~ PETITIONS AND COMPLAINTS: Mr. March reported that the Barons 7121 Centerville Road, complained about parking restriction when functions are held at the Elementary School. They are unable to exit their yard without driving on Mr. Lalond's property. Mr. March spoke with Officer Gleason, they concluded a no parking sign on both sides of West view should address the issue. MOTION by Councilmember Helmbrecht, seconded by Councilmember Buckbee to approve a no parking sign on both sides of West view Street. Motion carried. Mr. March reported a call was received requesting Heritage Street be repaired. Mr. March commented the road is in bad condition and repairs should be considered. Mr. Nyberg commented there was discussion of redoing Heritage Street in 1996 when the water main connected to Centerville Road. Councilmember Helmbrecht suggested Jim, Paul and Dave meet and let the Council know. Mr. Nyberg reported Mr. Bill Perrizo 7397 Mill Road, petitioned for water because he has a failing mound system. Mr. Perrizo requested if granted the project cost be assessed. Councilmember Helmbrecht asked "What is the likelihood of an MUSA extension?" Mr. March explained since there is a failing mound system and since it is close to the lake it may be considered. Mr. Nyberg suggested doing a feasibility study and get back to the council. Councilmember Powers suggested looking into the ramifications of servicing this area instead of another area. APPEARANCES: Don Casanova - Casanova, Inc. Mr. and Mrs. Don Casanova were present to discuss Tax Increment Financing (TIF). Mr. and Mrs. Casanova explained they have made a down payment on property south of REEL Manufacturing. They plan to build a 10,000 square foot building, use 6,000 square feet and rent out the remaining square footage. The additional acreage would be used for future expansion. Mr. March explained Mr. Casanova has begun filling out the TIF application. One of the City's goals is to maintain businesses, in Centerville. Mr. March spoke with Sid Inman at Ehlers & Associates, and both Sid and himself felt confident the district could be operational 60 days. Councilmember Helmbrecht agreed with Tom's letter suggesting 90% ofTIF and a rezoning were acceptable. Councilmember Helmbrecht requested a consensus of the Council. All agreed. Ken Sorenson - Waterworks Beach Club - Summer Jam '97 Mr. Sorenson reported the Annual Summer Jam is sponsored by KDWB to raise funds for the University of Minnesota Variety Club Hospital for Children. In 1996 approximately $45,000 was raised to benefit the Hospital. This year, KDWB would like to hold the event on Saturday, June 28, from 2:00 p.m. to 9:00 p.m. It ~ Officer Gleason, Circle Pines - Lexington Police Department, suggested Wayne Thompson give his report from last year's event. Mr. Wayne Thompson, Anoka County Parks Department, explained the Parks Department requested a contribution for events such as Summer Jam. Waterworks has yet to pay, the agreed amount of$I,OOO from the past year. Additionally, the park was left so that Anoka County had to pick up the litter in the area. However, there is no problem with the number of persons parking their vehicles. Officer Gleason handed out a suggestion list and a map of the area. Officer Gleason has been involved with the Summer Jamboree for the last two years and has been asked again by Waterworks to coordinate this year's police department involvement. Officer Gleason's recommendation for security during the Jamboree is as follows: 1. Rope off the area on the lake on the south side of the building, thus keeping boats and other water crafts away from the event. 2. Have an Anoka County boat stationed within the roped area. 3. Waterworks compensates for three off duty officers for security, as well as pay a small fee for the Reserves and Explorers to help during the concert. 4. Leave the west side of the building vacant for emergency vehicles only. 5. Leave the front side of the building empty so buses can make wide turns onto Main Street. In addition, Officer Gleason suggested notifYing all the residents around both lakes. Councilmember Powers suggested Waterworks pay for the County to clean up. Officer Gleason suggested asking Milo to provide a tanker since last year they pumped the lake and sand did get in people's eyes. Councilmember Powers mentioned a couple of concerns; noise, trash, language, notification of surrounding residents and extra Officers necessary. Further, the security boat in the bay as mentioned earlier, a swim line to rope off the bay, including a medical tent and have water available to those who need it. Councilmember Powers suggested no more than 4000 tickets sold and next year aim to hold the event on a weekday instead of a weekend. Mr. March suggested waiting to issue the noise permit until all residents around the lake have been notified. Residents can voice their concerns at the May 28, Council Meeting where Mr. Sorenson can be available to address any concerns. Councilmember Helmbrecht agreed. Officer Gleason suggested six to eight, 55 gal. garbage bins. Finally, Mr. Thompson requested the bins be arranged to be placed on the inside of the cables. Councilmember Brenner suggested Summer Jam attendance not exceed 1996 levels. It Mary Capra - "Around the County" Ms. Mary Capra, EDC Committee Member, addressed the Council. Explaining she has been asked by Anoka County Historical Society to represent Centerville for the "Around the County" project. In the past, Mel Dupre had been the City's Historian representative and has elected to take a less active role as Historian. Further, Ms. Capra explained she would like to reproduce 8X10 photos and attach stories explaining the background. ~ Ms. Capra explained $401 of the Life Time achievement Award has been used from the original $1160 historical donation from the Centerville Lions. Additionally, Ms. Capra requested that $320 from the remaining balance of $660, be used to reproduce 8X10 photos and purchase scrap books. Councilmember Helmbrecht suggested putting the memorabilia items on the Community Walls at the Senior Housing Complex. MOTION by Councilmember Brenner, seconded by Councilmember Powers to authorize $320. from the original Lions donation be deducted for "Around the County." Motion carried. Ms. Capra added since this is Centerville's 140 established year. Anoka County Historical Society has designated an area to display Centerville memorabilia. OLD BUSINESS: 1997 Seal Coat Bids- Mr. Nyberg explained the bids were opened on Wednesday, and the apparent low bid was Astech Asphalt at $22,036.95. Lakeland Hills: Anoka County Coordination - Mr. Nyberg explained Anoka County inquired on how Lakeland Development planned to hook onto the County Road 14. Sidewalks - Mr. Nyberg suggested running the sidewalks along the East side of the development. Councilmember Buckbee explained this issue had been addressed by the Council. Centerville Road Connection - Mr. Nyberg commented he will have more information on the Centerville Road connection for the May 28, Council Meeting. Main Street Watermain Project - Councilmember Helmbrecht asked, "When will the yards be done from the water main project?" Mr. Nyberg explained this week he will put together a punch list from the residents on Main Street. Councilmember Helmbrecht explained the silt fence is still there. Councilmember Helmbrecht asked the issues be addressed. Mr. Nyberg asked about the hole on Main Street. Councilmember Helmbrecht explained where it was located. Mr. Nyberg said he would address the hole in the road on Main Street and the other issues. Garage Sale Days - Transient Sales - Mr. Randy Hagerty, Centerville Recycling Coordinator had a written request to waive the transient permit fee for Mr. Todd Smith since he will be providing the food for the Car Show participants. Mr. Hagerty expects 25 people to participate in the Car Show with an estimated revenue of$50.00. MOTION by Councilmember Buckbee, seconded by Councilmember Powers to approve Mr. Hagerty request for the transient fees for Todd Smith be waived. Motion carried. t NEW BUSINESS: Resolution 97-08 North Metro Recreation Mr. March explained there has been a consensus among the cities to dissolve North Metro Recreation. Further, the staff is researching other options. Mr. March planned to meet with Barry Bernstein from the Lino Lakes Park and Recreation Department to see if Centerville can contract with Lino Lakes for Park and Recreation activities. Councilmember Powers asked "What was Park and Rec's comments on the contract or joining in with Lino Lakes?" Mr. March commented Park and Rec would like to try and contract now and look into a Joint Powers Agreement in the future. Councilmember Helmbrecht asked, "Would the fees be altered if contracted?" Mr. March planned to discuss the fees with Barry Bernstein and if the information is favorable, he may ask Mr. Bernstein to come to a Park and Recreation Meeting. MOTION by Councilmember Buckbee, seconded by Councilmember Brenner to adopt Resolution 97-08. Motion carried. Annual Review for Jim March - MOTION by Councilmember Helmbrecht, seconded by Councilmember Powers to appoint staff to get a quotation from Mr. Jim Brimeyer for evaluation purposes. Additionally, comments for the review should be sought from staff. Motion carried. COMMITTEE REPORTS: Senior Housing Update - Councilmember Brenner reported Mark Ruff, Tim Yantos, Jim March and herself had a conference call. The Barett family accepted addendum #2 ofthe purchase agreement. There will be a $200.00 pre-registration deposit to reserve a unit. Pre-reservation will begin on June 9, and continue until the end of the week. MOTION by Councilmember Brenner, seconded by Powers to approve addendum #2 ofthe purchase agreement between the City ofCenterville and the Barett family. Motion carried. ADMINISTRATORS REPORT: The internship - Troy Bonkowske Mr. March explained Mr. Troy Bonkowske began an internship on Monday. Gas Tax Refund Mr. March explained the City submitted an application for a gas tax refund, which was accepted. The City will be getting a gas tax fund back in the amount of$533.87. I t Fete des Lacs Councilmember Helmbrecht reported someone may be video taping the parade and putting it on cable. Mr. March mentioned that the North Metro Cable Commission can provide the service to video tape the parade. CONSENT AGENDA: June 11,1997 Council Meeting changed to Monday, June 9, 1997. MOTION by Councilmember Buckbee, seconded by Councilmember Brenner, to move the June 11, Council Meeting to Monday, June 9, 1997. Motion carried. Councilmember Helmbrecht requested a letter be drafted by staff, thanking Jim March, Orville Hughes and the EDC for helping with the City Sign. MOTION by Councilmember Brenner, seconded by Councilmember Powers, to adjourn the May 14, 1997 Council Meeting. Motion carried. Meeting adjourned at 8:00 p.m. Respectfully Submitted, . ~(}kL~ Ry-Chel Gaustad, City Clerk ~ CITY OF CENTERVILLE CITY COUNCIL MEETING APRIL 23, 1997 Pursuant to due call and notice thereof, the City Council of the City of Centerville held a Senior Housing Workshop and their regularly scheduled Council Meeting on April 23, 1997, at City Hall. Mayor Tom Wilharber called the Senior Housing Workshop to order at 5:00 P.M. PRESENT: Tom Wilharber Mary Jo Helmbrecht Theresa Brenner Sanna Buckbee ABSENT: Laura Powers-Rasmussen STAFF/CONSULTANTS: Jim March, City Administrator Ry-Chel Gaustad, City Clerk Greg Hellings, City Attorney --------------------------------------------------------------------- --------------------------------------------------------------------- Mayor Wilharber stated the purpose of this workshop is to discuss senior housing. Councilmember Brenner planned to respond to the Barett's proposal and give an update from Frank Dunbar and Tim Yantos. Councilmember Brenner explained the senior housing construction quotation was $50,000 more than the original quotation. Councilmember Brenner and Mr. March suggested a $200 pre-lease deposit to hold a spot on the tenant list, if the city decides to start construction in October. Councilmember Brenner explained Centerville residents and their relatives will be considered first. Mr. March reported the market study was very conservative. Further, Mr. Dunbar mentioned the construction costs have increased since the original quote and in December they may increase again. However, Anoka County plans to approach the union and request the labor cost/wage be reconsidered at a lesser rate. Councilmember Brenner recalled the single bedroom unit rent was $450- $500 per month, the one bedroom with a den unit was about $510 - $575 and the two bedroom units rents at about $585 - $650. Mr. March commented the Senior Housing complex may cost 1.1 million dollars. Councilmember Helmbrecht asked, "Where would the funds come from to purchase the 1 ~ property?" Mr. March replied he had been in contact with Carolyn Drude, Ehlers and Associates, and they are looking at some options. Mr. March recommended using TI.F. dollars. The 1996 TI.F. report was sent but has not been reviewed. Additionally, when the audit comes back the City will have some concrete T.I.F. figures. Ms. Gaustad added, $11,500 ofCDBG funds are available for senior housing. Mr. March voiced concern ofthe pending tax bill at the legislator to abolish or limit TI.F. funds and tax exempt status for senior housing. Councilmember Helmbrecht asked, "Would these be ear marked funds?" Mr. March wasn't sure, but TIF district 1, 2 and 3 are to be used for the water tower but can be issued for other improvements. Mayor Wilharber asked about the number of rooms desired from the market study results. Councilmember Brenner replied the main request was for one bedroom with a den. Mayor Wilharber asked, "Can the city be financially responsible for unoccupied units?" Mr. March replied, yes. Mr. March explained ifthe project is complete in 1997, there will be a $25,648 cash flow after financing, with a shortage of $6,000 in 1998 to 2006 ending with a shortage of$I,218. Mayor Wilharber asked, "Does the City want to get involved with rental property?" Mr. Hellings explained the city would assume all the responsibility of a land owner with rental property. Mayor Wilharber asked for a consensus of the Council. Councilmember Brenner was in favor of purchasing all the property but was not in favor of free rent for Ms. Barett. Councilmember Brenner spoke with Councilmember Powers-Rasmussen on the issue prior to the meeting. Councilmember Rasmussen was not in favor of free rent either but may entertain a rent rebate or something. Councilmember Helmbrecht is not in favor of free rent or spending $20,000 per acre. Councilmember Buckbee was against free rent and 1.1 million was too expensive. Councilmember Helmbrecht asked, "Has there been a Realtors opinion on an appraisal?" Councilmember Brenner commented Anoka County tax records indicate the home is valued at $44,000 and the land is valued at $31,000. Mayor Wilharber commented the land value will be affected by the sale of surrounding properties. Mayor Wilharber mentioned the many advantages of the selected senior housing location; the water is in back of the land, sewer is available in the front, it's a good location, high ground and the single structure. Mayor Wilharber would rather work out something without free rent or rent credit. Mrs. Lorraine Neumann, 1989 South Robin Lane, agreed Ms. Barret should not live in a senior housing unit rent free. Councilmember Brenner asked if the Council is ready to look at a time table and a counter offer on the Barett's proposal. Mayor Wilharber mentioned the market study indicated there shouldn't be a problem renting at the rent ranges provided. Mayor Wilharber agreed with the $120,000. and suggested Ms. Barett live in her home and the city allow her first option to rent a unit. 2 ~ Mr. Hellings suggested, allowing the home to sit vacant until the city knows what it would like to do with it. Mr. Hellings would not recommend a maintenance agreement. Councilmember Brenner confirmed Senior Day, and the inviting of Great Lakes Management, and a required $200 deposit to hold a unit. The City will start to accept deposits on the 19th of May and continue until May 27. Then the Council will have a workshop on May 28 to discuss the results. Councilmember Brenner suggested having a bus ride over to the Willows facility in Ham Lake. MOTION by Councilmember Brenner, seconded by Councilmember Helmbrecht to close the Senior Housing Informational Meeting. Motion carried. Senior Housing Informational Meeting adjourned at 6:03 p.m. ****************************************************************************** Mayor Wilharber opened the April 23, 1997, City Council Meeting at 6: 10 p.m. In addition, Council members: Laura Powers-Rasmussen and Sanna Buckbee will leave to attend the Rice Creek Watershed District meeting. APPROVAL OF MINUTES: March 12,1997 Minutes- MOTION by Councilmember Brenner, seconded by Councilmember Helmbrecht to approve the March 12, 1997, Council meeting minutes with corrections. Wilharber yes, Helmbrecht yes, Brenner yes, Powers-Rasmussen yes, Buckbee abstained. April 9, 1997 Minutes- MOTION by Helmbrecht seconded by Brenner to approve the April 9, 1997, Council meeting minutes. Motion carried. PAYMENT OF CLAIMS: The City of Centerville April 1 0 - 23 MOTION by Councilmember Buckbee, seconded by Councilmember Brenner to approve the receipts and disbursements with corrections. Motion carried. Centennial Fire District - April 17 MOTION by Councilmember Brenner, seconded by Councilmember Helmbrecht to approve the Centennial Fire District disbursements of April 17. Motion carried. SET AGENDA: Senior Housing Work on Main Street from Water Main Project 3 ~ MOTION by Councilmember Brenner, seconded by Councilmember Helmbrecht to approve the set agenda with the noted changes. Motion carried. APPEARANCES: Tom Snell- Anoka County Chamber of Commerce - Mr. Snell explained Anoka County Chamber of Commerce has sent up a networking break on the first and third Fridays of the month at Matthews Restaurant in Lexington. The meetings are designed to help businesses purchase products from each another. Mr. Snell would appreciate the Council's help getting the news out. Another program the Chamber of Commerce has implemented is the Algebra program. Of the 50 percent of females involved in the program, 40 percent stay after school one day a week to take algebra classes. The parents have hired a teacher to offer the training to their children. Finally, the Chamber of Commerce is embarking to give a $1,000 scholarship just to the Centennial School District. The Chambers is raising funds by selling $50,000 fake stocks for $15.00 six weeks at a time, then the high stock holder wins a T.v. Mr. Snell has been stopping to update cities of the programs available to the communities. Councilmember Brenner thanked Mr. Snell in advance for accepting to speaking at the Business Appreciation Dinner. Mike Black - Lakeland Hills Final Grading Plan - Mr. Nyberg explained a new Engineer has updated the Lakeland Hills grading plans. Mr. Mike Black explained when Midwest Land Surveys took over the grading plans, a 16,000 yard shortage was discovered. There will be dirt created off the sites which will result in nicer house pads and lot sites. Further, Mr. Black explained the Army Corp of Engineers requested 100% clearance ofIndian Burial Grounds. Currently the land is cleared 98%, because of a quarter sized piece of pottery which dated back 2000 years ago. Additionally, the archeologist will be out on April 24, to determine if this will be a registered historical site. Mr. Black explained they have received approval but the permit won't be issued until this issue is resolved. Mr. Nyberg briefed the Council on the updates; The drainage swales were checked to make sure they are not in the easements. MSA has checked on the restricted south house pads sites since they are smaller. The owners may be restricted to deck permits. Mr. Nyberg explained Mr. Hatem Qamhieh's concerns of erosion in the creek were addressed with the sharp swale leading the drainage directly to the creek. Mr. Black explained some drainage is directed to existing homes which will be redirected. Councilmember Buckbee left the Council Meeting at approximately 7: 15 p.m. Mr. Nyberg explained the utility plans will be ready on May 8, for the Council meeting on May I 4 ~ 14, and hopefully have final approval by the May 28, Council meeting. Mr. March requested Mr. Black comment on the proposed timing of the development since the council will have to make a decision where to run the utilities. Mr. Black planned to start grading in June and possibly be ready for bids within two to three weeks after. Royal Oaks plans to keep in contact with the Elementary School for the possibility to run water from the school. However, since the school had bids which were too high, this will not delay Royal Oaks construction. Royal Oaks is waiting to promise building pads, but building permit requests may start in August. Finally, within three years the project should be complete, but possibly sooner. Mr. Nyberg suggested waiting to approve the grading plan with the plat and developer's agreement. Mr. Black requested approval so they can move forward. Mr. Black asked, "Will there be a problem getting Met Council approval for MUSA?,' Mr. March didn't feel there would be a problem. Mr. March suggested discussing the Peltier Lake Drive water main, since Mr. Black is present. Mr. Nyberg spoke with Mr. March and suggested meeting with the residents on Peltier Lake Drive and Centerville Road to do an inventory on the road and then look at it annually. Mr. Nyberg asked, "What is the latest time frame to run water down Peltier Lake Drive?". Mr. Black explained he would refer to the council's better judgement and felt it was a council decision. Councilmember Brenner asked "Has the School had an opportunity for input?". Mr. Nyberg said no. Councilmember Brenner suggested the school and Fire Chiefbe contacted. Mr. Nyberg explained Milo Bennett, Fire Chief sent a letter indicating he would prefer looping the water. Mr. Black commented he has been in contact with the school from the beginning of the project. Councilmember Helmbrecht suggested the residents be involved in the process and the city budget for the extension for a couple years. Mayor Wilharber commented he would not be in favor of the road being redone without the water line being in place. Don Moe, 1740 Peltier Lake Drive explained he had been contacted by several of his neighbors about the meeting and they would ofliked to have been here but were unable to attend. The majority of concerns were the financial implications. Further, he didn't feel this was much of a community action, moving on this project without considering the financial implications. Mr. Moe would like the Council to consider a win/win situation, since this is the land of life, liberty and happiness. Mr. Moe suggested the council provide financial options to the residents prior to approval of the improvement. Mr. March commented the city is concerned about the financial implications from past experiences but the council will not assess property beyond the benefitted value. Mr. March asked Mr. Nyberg if estimates can be determined. Mr. Nyberg recommended the Council authorize a cost analysis and consider another public informational meeting. Councilmember 5 - Helmbrecht suggested ordering a cost analysis. Tracy Tratar, 1710 Peltier Lake Drive asked, "Are there any insurance programs to safeguard a homeowner from this?" Mayor Wilharber said no and there is only a year warranty on the road. Bill Dornseif, 1783 Peltier Lake Drive, commented this time he wants the road done right. Mr. Black explained the water main it is the best long term interest of the City although, issues like these bring the politics home. Hopefully, everyone will consider capturing the cost to cross the creek and apply it to the cost of Peltier Lake Drive. Mr. Leon Moran, 1743 Peltier Lake Drive, voiced concern of the cost associated with the improvement. OLD BUSINESS: Sprinkler Ordinance - Councilmember Helmbrecht commented Mr. Hellings said the ordinance is not very restrictive. Mr. Nyberg explained if the City deems it necessary, the ordinance can be more restrictive in the future. Councilmember Helmbrecht suggested Tom, Jim and Paul be the authority over the sprinkler ordinance. MOTION by Councilmember Brenner, seconded by Helmbrecht to approve ordinance #63, establishing lawn and garden use programs as outlined. Motion carried. MOTION by Councilmember Helmbrecht, seconded by Councilmember Brenner to have Tom Wilharber Mayor, Paul Palzer Public Works Director/Building Official and Jim March City Administrator be authority over the sprinkler ban ordinance. Motion carried. Remaining work on Main Street Water Project- Councilmember Helmbrecht requested the sod be taken care of from the Main Street project. Further, on the North side of Main Street, Tom Dupre's property, still has a slit fence. Mr. Nyberg said Udo Wegmann (1742 Main Street) requested steps since the pitch is too far out or back. Further, RCWD has some concerns with the drainage with on of the developments. Mr. Nyberg reported he received a letter from RCWD which didn't indicate who or what, so he will speak with Tony from RCWD. Mr. Nyberg briefed the council on Lino Lakes. Mr. Nyberg met with David Arhens, Lino Lakes City Engineer. Mr. Arhens was asked to give sanitary sewer service to Gerald Rehbein. Lino Lakes City Council would allow a connection but not on 20th and Cedar. Lino Lakes would consider a future hook up on 21 st and Cedar. Mr. Nyberg predicted Gerald would petition the City to extend water down the potential 21 st Avenue, and from east to the west over to 20th Avenue. 6 ~ Mr. March explained Gerald Rehbein brought in a sketch plan for a property located of 20th Avenue. Mr. Rehbein is proposing a lot split to provide property to some small business', one being Casanova, Inc. Mr. Nyberg explained it would be a benefit for the City, if Gerald would petition the city to do a feasibility study to run water to this property. Also, if Gerald petitions the city, Carpenters and REEL Manufacturing may not be able to be assessed the full amount based on front footage or square footage. MOTION by Councilmember Brenner, seconded by Councilmember Helmbrecht to approve Mr. Nyberg to do a cost estimate for the different options available on Peltier Lake Drive, i.e. the road redone with sidewalks or without sidewalks. And the cost estimates not to exceed $1,000. Motion carried unanimously. Comprehensive Plan Update- Mr. Nyberg explained the only addition is to add well #3 in year 2001, and the interconnect has been slated for 1997. MOTION by Councilmember Brenner, seconded by Councilmember Helmbrecht to accept the revised comprehensive plan and the capital expenditures. Motion carried. Annual League Conference - Mr. March asked, "Who was interested in attending the Annual League Conference?" Councilmember Brenner said she will attend the whole conference. Councilmember Buckbee wasn't sure. Councilmember Helmbrecht said no, she would not be attending. Councilmember Powers-Rasmussen said yes, she planned to attend. Mayor Wilharber said he will be attending the whole conference. Senior Housing Update - Councilmember Brenner reported the counter offer to the Barett's is $120,000 for the total property including the house and out building. Mayor Wilharber suggested the Senior facility be named after Chancy Barett and agreed with the pre-leasing of the units. MOTION by Mayor Wilharber, seconded by Helmbrecht to approve the purchase agreement as discussed and authorize the Attorney to prepare the document. Motion carried. MOTION by Councilmember Brenner, seconded by Councilmember Helmbrecht to consider moving construction up into the fall. Seniors interested in renting will deposit a $200 holder's fee. Also, May 19, the city will host a Senior open house and maybe provide a bus tour to the Willows facility in Ham Lake. Further, look at the pre-lease agreement on May 28, to see how many interested seniors signed up. Motion carried. NEW BUSINESS: COMMITTEE REPORTS: Police Commission - 7 ~ Mayor Wilharber mentioned Police Officer Joel Heckman had a Ukraine Chief of Police Chief visit, he spoke no English but had an interpreter. The Police Department signed an agreement with the Police Officers which is good for two years, however, the contract expired in December 1996. EDC- Councilmember Brenner explained Tim Rehbine is spear heading the wall building project for the City Sign. Councilmember Brenner reported Business appreciation day is set for May 20, 1997 at 5:00 p.m. ADMINISTRATORS REPORT: Mr. March explained the city has two requests for over weight permits. One is the Centennial Little league. They are redoing the ball fields and need five loads of ag-lime and two loads to the other park. The second request is a builder who wishes to retrieve a garbage dumpster. Mr. March reported Paul nor Dave had a problem with issuing the permits. MOTION by Councilmember Brenner, seconded by Councilmember Helmbrecht to approve the Over Weight Permits. Motion carried. ~ Mr. March commented he had met with the other City Administrators and all planned to dissolve North Metro Recreation since the contract agreement was not being met. ADJOURN: MOTION by Councilmember Helmbrecht, seconded by Councilmember Brenner to adjourn the April 23, 1997 Council meeting. Meeting adjourned at 8:25 p.m. Respectfully Submitted, ~~ Ry-Chel Gaustad City Clerk 8 ~ fOL1CE ~I ;; at: ~ . c::>> ~ t; ~ ~~ ~ ~ \,~ 'J' '\,: J(J(J Clvle Be"''''' CUe,. . CUe" PUla, JlN 5501" . (611) 18t-1501 Circle Pines - Lexington Police Department. April 11, 1997 Dear Mayor and Councils; Attached please fmd for your review the 1996 Annual Report of the Circle Pines- Lexington Police Department. I feel very privileged to have had the assistance of Police Intern, Brian Hill, who volunteered his time to compile this entire document. It is truly a reflection of an outstanding effort on his part. David O. Van Burkleo chUif qf Pollee Gerry Rismoen Administrative Secretary It is my intent to visit each council for the purpose of discussing this document according to the following tentative schedule. Please contact me in the event that this schedule does not meet with your plans. ~ . Circle Pines - Tuesday, May 27th, 7 :00 p.rn. . Centerville - Wednesday, May 28th, 6:00 p.m. . Lexington - Thursday, May 1 st, 7 :00 p.m. I look forward to meeting with you. Since ; I ~--. rv David O. VanBurkleo Chief of Police t VOLUME ~ 1996 ANNUAL REPORT ~ ~ MESSAGE FROM THE POLICE CHIEF ~ It has been a sincere pleasure serving the Tri-Community area during the past year. As you review this document, I trust that you will find it enlightening and interesting. It was compiled through the efforts of individual staff members who contribute daily to the success of your police agency and the safety of those we serve. 1996 was a year filled with many challenges and success stories. Our newest venture into the vehicle leasing arena appears to have been a success, largely due to the efforts of Fleet Officer Todd Gleason. He has put tremendous amount of time and effort into this project. We took a bold step forward to further embrace Community Policing Philosophies by assigning Officer Ron Nelson to a manufactured home community for the primary purpose of helping local residents identify and solve neighborhood problems which eventually evolve into community-wide problems. A successful $59,000.00 grant written by Department members will go far to support Officer Nelson with his assignment. He was able to share some of his success stories with Vice President Al Gore during the Fall of 1996. t Sergeant Makela led an effort to create Anoka County's first Police Reserve Academy. Shortly after the first of the year, Anoka County law enforcement agencies will join forces to instruct police reserve members from throughout Anoka County during an eight week academy. The fact that each agency has assumed responsibility for a portion of the training curriculum speaks volumes for the level of cooperation that exists between law enforcement agencies throughout the county. Officer Bill Michael took over responsibility for the elementary D.A.R.E. program and put together an effective elementary wide program. A new computer system and telephone system has had a positive impact on our entire work force, as well as increased productivity. Each of the above success stories and more simply could not have been realized had it not been for the efforts of dedicated staff members. It is only through their combined efforts that our communities remain the 'jewels of the north" As successful as we've been, there remain many challenges. Violent crime, particularly as it relates to our young people, rising costs for a quality law enforcement program, future building needs and rapidly changing technology speak to the need for a paradigm shift. We must continue to meet the needs of our community on a daily basis while embarking on a more aggressive path of planning for the future needs of our communities and their department. David O. VanBurkleo Chief of Police ~ We live forever through the things we do, the lives we touch, and what we leave behind unknown ~ CHAPTER 3 - MISION STATEMENT PURPOSE Section 1 - It shall be the goal of the Circle Pines-Lexington Police Department to provide the highest quality of law enforcement protection possible to the citizens of the Cities of Circle Pines and Lexington, the State of Minnesota, and all those individuals that the members of this Department shall encounter in the conduct of their tours of duty. It is the aim of the Circle Pines-Lexington Joint Police Commission and the Chief of Police that the standards of police performance afforded to these communities is of the highest quality in regards to the efficiency, courtesy, competency and speed with which complaints and reports from the public are handled. To that end, the following Mission Statement is hereby adopted: MISSION STATEMENT The Circle Pines-Lexington Police Department is committed to excellence, fairness and compassion in providing professional police services in accordance with the law, reflective of the priorities and shared values of the communities and in harmony with the mission of the Cities of Circle Pines and Lexington. PRINCIPLES _ Our highest priority is the protection of life and property with respect for Constitutional rights. _ We emphasize prevention and safety by providing education and information to our communities. _ We utilize training, technology and innovation to achieve excellence in community oriented policing. _ We protect the rights and dignity of citizens by conducting community contacts with courtesy and professionalism. _ We provide leadership to the police profession and support for our fellow officers by recognizing and investing in individual worth. _ Our success will be measured by the confidence, support, sense of security and well being of our community t ~ COMMUNITY SURVEYS The Circle Pines-Lexington Police Department continues with the practice of soliciting customer input by distributing random surveys on a monthly basis in all three communities served. Returned surveys are reviewed by the Chief of Police and Commission Members and concerns raised by the public are normally responded to by the Chief of Police personally. The overall response rate as compared to surveys distributed was 23%. On average the respondents have been residents of the communities for 11 Yz years. The following questions were asked of our residents: 1. How safe do you feel walking in your neighborhood at night? 5% 16% 11% ~. ,"'i.r/.... 16%~ 52% 1m Very Safe I . Reasonably Safe I o Somewhat Safe o Very Unsafe I . Don't Know 2. Are there parts of your community where you would like to go at night but do not, because you do not feel safe? ~ 22% 22% .. 56% laYes I.No I 0 Don't Know 3. In your experience do you feel that the Circle Pines-Lexington Police are fair in dealing with citizens? 5% 220,0~ 1I%<~.YI!.,' ;l,,(:f . .. iJN"~ '.v -' '_':': _ .' '.'~'o' 0% ., co .. 73% [I1':JYes .No o Don't Know o No Response 4. How would you rate the service provided to you and your household over the past twelve months? 0%11% 27% ~ 62% I!llI Excellent . Fair I 0 Poor o Don't Kn~ . Michael Pitchford - Lexington Gary Kemling - Lexington PERSONNEL 1996 POLICE COMMISSION MEMBERS Daniel Kelley - Chairperson Frank Neumann - Circle Pines Jeanice Domino - Circle Pines The Department has a total of twelve (12) full time officers (including the administration), three (3) part time officers, a full time Administrative Secretary, a full time Records Technician, a part time Data Entry Clerk, a full time Community Service/Crime Prevention Officer, and a part time Custodian/Car Washer. Full Time Officers & Staff ~ David O. VanBurkleo Joel D. Heckman Robert A. Makela David C. Frank Scott D. Parks Todd W. Gleason *Ronald C. Nelson Ivan D. Pruitt William B. Michael Michael A. Jensen Jarrod H. Guy Todd M. Fruetel Germaine G. Rismoen Cynthia K. Lewis Cindy L. Elofson Date of Emplovrnent - Chief of Police _ Deputy Chief/Investigator (1,7,17,19) - Sergeant (3,11,14,19) - Full Time Officer (4,16) - Full Time Officer _ Full Time Officer (4,5,6,11,19) - Full Time Officer (9,11,13,19) - Full Time Officer (8,17,19) - Full Time Officer (18,19,20) - Full Time Officer (5,17) - Full Time Officer - Full Time Officer _ Administrative Secretary (15,19) - Records Technician (2,12) _ Community Service Officer (10,18) 01-01-88 04-15-85 06-24-85 06-16-79 06-19-80 06-23-88 01-02-89 12-20-90 01-01-91 11-16-93 06-12-95 06-24-96 04-01- 76 11-27-90 05-04-93 * DENOTES OFFICER OF THE YEAR Part Time Officers & Staff Fredrick J. Hillyer Paul J. Hinson Russell A. Blanck Mary Lou E. Fohrenkamm Jeremy J. Heckman Date of Emplovrnent - Part Time Officer - Part Time Officer - Part Time Officer - Part Time Data Entry Clerk - Part Time Custodian/Car Washer 11-19- 79 05-18-81 11-11-96 03-04-96 09-13-93 Additional Areas Of Responsibility Held By Employees As Denoted By Number: ( 1 ) - Anoka County Peer Counseling Board Of Directors ( 2) - Terminal Agency Coordinator - State Computer System ( 3 ) - Professional Training & Development ( 4 ) - Weapons/Range Officer ( 5 ) - Defensive Tactics Instructor ( 6 ) - Fleet Maintenance ( 7 ) - Scheduling Officer t t ( 8 ) - Intoxilyzer Officer ( 9 ) - Gang Task Force Member (10) - Crime Prevention (11) - Field Training Officer (12) - Electronics Data Processing (13) - Union Steward (14) - Evidence/Property Room (15) - Hospitality/Sympathy (16) - Emergency Medical Services Officer (17) - Safety Committee (18) - Lead Explorer Post Advisor (19) - Labor/Management Committee (20) - D.A.R.E. Officer ~ ~ . FINANCIAL OVERVIEW The Circle Pines-Lexington Joint Police Commission and the administration remain committed to the philosophy of providing quality police service at the lowest possible cost to the taxpayer. Total operating costs for 1996 were $946,336.00 for all three communities. Each community is further broken down as follows: Circle Pines - $499,483.00 Lexington $237,653.00 Centerville - $169,959.00 Utilizing Metropolitan Council census figures, per capita costs are broken down as follows: Circle Pines - $106.38 Lexington $106.38 Centerville - $ 86.36 1996 revenues were as follows: COMMUNITY STATE AID FOR POLICE FINE REVENUE TOTAL Circle Pines $30,607.00 $11,255.88 $41,862.88 Lexington $14,563.00 $17,076.46 $31,639.46 Centerville $15,056.00 $19,715.44 $34,771.44 , - 1996 VEHICLE OPERATIONS & MAINTENANCE In February of 1996, two (2) new Ford Crown Victoria squad cars were obtained VIA a leasing program. It is our belief that by leasing our fleet, we can avoid significant annual capital outlays. While at the same time maintaining a quality fleet. These new squad cars replaced the two high mileage Ford Crown Victoria squad cars. These new squad cars were designated P-3 and P-5. One of the squads, P-5 is a fully marked squad car with a light bar. The other new car, P-3 is a fully marked squad car without the light bar, "clean top". In March of 1996, we purchased a 1996 Ford Windstar Mini Van. This van was purchased VIA donated funds and will be used primarily by the CSO. It is a fully marked unit with Amber lights and siren. In December of 1996, this department was fortunate in obtaining a retired United States Government vehicle at no cost to this department. This vehicle, 1990 Chevrolet Corsica 4 door has been assigned to replace the 1987 Dodge Omni currently used by the investigator. In 1996, this department began assigning vehicles to individual officers. This new program usually consists of 2 officers per vehicles. This enhances ownership as well as accountability of our vehicles. Vehicle assignments are as follows: *P-1 1995 Chevrolet Caprice-Assigned to "A" shift and "D+" P-2 1994 Chevrolet S-l 0 4X4 Blazer-Assigned to special details-adverse weather P-3 1996 Ford Crown Victoria-Assigned to "E/ A" shift and "D+/C" P-4 1995 Chevrolet Caprice-Assigned to "E" shift and "D/B" *P-5 1996 Ford Crown Victoria-Assigned to "C" shift and "B" P-6 1990 Chevrolet Corsica-Assigned to Investigations P-7 1996 Ford Windstar Mini Van-Assigned to the CSO and special details *Sgt. Makela shared these two vehicles 3 days each during his shifts In 1996, a total of 171,100 miles were driven by our fleet. During the same period in 1995, we drove 145,700. This increase in miles over 1995 is due to many factors: 1) An increase in fleet size, P-7 was added. 2) P-7 was driven to Arizona with the explorers 3) Mileage in the Investigators vehicle increased 4) Officer Guy offFTO and on his own No Major expenses were incurred during 1996 involving our squad cars. Respectfully Submitted, ~ Officer Todd Gleason Fleet Maintenance Officer ~ TRAINING We are fortunate to have leadership in our Department that supports and understands the importance of training to make its employees better public servants. This Department provides training beyond the basic needs and officers are able to specialize in areas that interest them. For a department of our size, it is impressive that we have this much diversified training. Our Department continues to focus on training our officers with the community oriented policing strategies to involve our citizens to work with us to solve problems. The Peace Officers Standards and Training (POST) Board mandated training in a number of areas this last year and many classes were offered under the use of force area this last year. The use of force classes trained officers with skills for self-defense, handcuffing, straight night stick, and chemical agents. The following is a list of training our officers attending in 1996: LEGAL MANAGEMENT Sexual Harassment 151 Responder to Sexual Assault DUl & Traffic Law Update Anoka County Attorney Update Intoxilyzer Refresher Communications I Communications II Time Management Police Management Concepts IACP Annual Conference a SPECIAL TY USE OF FORCE First Responder Helicopter Transports Use of Force I Use of Force II Use of Force III Use of Force IV Anoka County Gamma Shoot Anoka County Spring Shoot Anoka County Summer Shoot Anoka County Night Shoot Close Quarter-Battle Pistol Community Oriented Policing Bicycle Patrol Windows 95 Level 1 Windows 95 Level 2 Access For Windows MEDICAL Submitted by, Sgt. Robert A. Makela ~ ~ WEAPONS TRAINING 1996 During 1996, Anoka County sponsored four (4) qualifYing shoots. They were as follows: March 1996, Anoka City Gamma Shoot, low light adverse shooting conditions done on a projection VCR screen, consisting of ShootINo Shoot scenarios using live ammo. April I 996-Spring Shoot, Anoka County out door range, 25 yard to 3 yard shooting at silhouette targets using live ammo. June 1996-Summer Shoot, Anoka County out door range, 25 yard to 3 yard, Moving Target-ShootINo Shoot scenarios using squad cars and live ammo. November I 996-Night Shoot, Anoka County out door range, 25 yard to 3 yard, Turning-Low Light ShootINo Shoot Scenarios using red lights on squads, stress oriented. In the summer of 1996, two additional Colt SMG squad rifles were purchased. This will bring our total to four (4) Colt SMG's, one for each of our patrol squad cars. These 9mm semi-auto compact rifles will replace the less accurate 12 Gage shot guns in the squad cars. These rifles are locked in place for security while in the squads. In the fall of 1996, Officers Gleason and Frank attended the Smith & Wesson Academy in Springfield, Mass. The course was called, Close Quarter Battle Pistol. This four day course dealt with confrontational shooting involving close proximity to the target. Over the four days, Gleason and Ftank shot over 3,500 rounds of ammunition each. Most of this shooting was done within 3 feet of the target. Simulation of terrorists acts involving a bus or airplane were practiced. The use of night vision training was conducted as well as the use of simunition. Even though our police department may never have a call for a hostage situation on a bus or airplane, both Frank and I agree that the benefit from this type of training can be useful while training our officers on the street. We hope that this type of training may be attended by our Range/Weapons in the future. In 1996, the Circle PineslLexington Police Department consisted of twelve (12) full time and three (3) part time officers. These officers weapons consisted of: 7 Officers-9mm 5 Officers-40 Cal. 2 Officers-IOmm I Officer-.357 Cal. Respectfully Submitted, Officers Todd Gleason & David Frank WeaponslRange Officers ~ 1996 CRIMINAL INVESTIGATION REPORT Total Cases Assigned: 186 Felonies 90 Gross Misdemeanors 33 Misdemeanors 60 Others 3 Total Cases Worked on in 1996 (2- 1995 case files completed in 1996) 188 Cases: Cleared by Arrest 87 Exceptionally Cleared 14 Unfounded 11 r' Inactivated by complainant 17 TOT AL CLEARED 129 CLEARED PERCENT AGE 1996 69% Cases: Inactivated by police 38 Referred to other agencies 15 Assist other agencies 3 TOT AL NOT CLEARED 56 Cases Continued to 1997 3 ~ NOTEWORTHY CASES ASSIGNED IN 1996 January A local male resident forges his parents checks and steals their automobile. Engine in automobile is ruined. Felony charges are filed on both counts. A local female resident assaults a CPLPD officer during a domestic incident. Female is charged with felony assault. February Several patrons at a Lexington lounge are involved in assaults against each other. Investigation into case reveals incidents of underage drinking. Bar staff as well as the underage parties are charged out. A local female resident alleges she's a victim of burglary, damage to property, and theft. All reports are found to be unfounded. March A former male resident of the area forges several checks at a Circle Pines lounge. Checks were from a caretaker account that had previously been valid. Upon investigation into case, suspect found to have fled to another state. Warrant for his arrest has been issued. - A Circle Pines strip mall falls victim to break-ins at several businesses. Suspects were believed in businesses casing only a few days prior to the break-ins. Suspects have not been located or charged. April Terroristic threats are leveled at a Centerville official. Male suspect is charged with the crime by the Centerville city attorney after the Anoka County Attorney's office denies to charge the complaint as filed by police. Several local juveniles break into a large Circle Pines business. Suspects are identified and confess to crime. The business and parents of the juvenile suspects work out a restitution program, diverting the juveniles from having to appear in court. Graffiti is found scrawled on a Circle Pines strip mall and senior center. Four male juvenile suspects are identified and all but one confess to their involvement in the crimes. All are found guilty in court including the male party who denied being involved. May A Circle Pines business falls victim to burglary for the second time within a month. Suspects, believed still in business upon police arrival, are not located. Case has not been solved. A Lexington business falls victim to an armed robbery. Police are less than 30 seconds from business when call goes out. Suspect (s) are not apprehended. Case is still under investigation. t Staff members at a Circle Pines school are victims of harassment/stalking. Male suspect is notified to cease and desist. Male continues behavior and is charged out in court by the Circle Pines City Attorney. ~ June Numerous juveniles and adults are caught in the act of breaking into vehicles in the Lexington and Blaine areas by CPLPD officers. Suspects are found to be in possession of stolen items from all five Centennial area cities. All suspects are charged in court and property is returned to the rightful owners. An adult male attempts to abduct a local juvenile female outside a Lexington business. Police are called to scene as suspect flees area in an automobile. Charges are filed against the male who has a long history of criminal sexual conduct. Charges in case do not proceed past the Anoka County Attorney's office. July Three separate domestic incidents turn violent and two suspects are charged in court with felony assault. One suspect is charged with biting off the lip of her victim. Another suspect is charged with gross misdemeanor resisting arrest after struggling with the officer who responded to the assault. A Centerville resident arrives home to find two male burglars present. Suspects flee residence and attempt to escape in Centerville Lake. Centennial Rescue assists in apprehending suspects who are exhausted from swimming. Even the Chief got involved in this one, and I of course got stuck with all the paperwork! - A Lexington business falls victim to an employee theft. During investigation and after several interviews with employees, a fingerprint is found on an altered deposit ticket. When suspect in case responds to be fingerprinted, we find his prints are marred by dried super-glue; on all fingers and thumbs. Upon submitting "normal" fingerprints of this suspect, the Anoka County Crime Lab confirms a thumbprint match to the altered deposit ticket latent print. Suspect is charged out accordingly in court. An exposer is caught in Circle Pines after reports are received on two consecutive days by different victims. A criminal history check on this suspect reveals no previous convictions for this type of crime. The Circle Pines City Attorney, doing a little sleuthing of his own, finds the male suspect to have FIVE previous misdemeanor convictions for exposing in Ramsey County! August A Lexington resident lists his personal vehicle for sale and is contacted by a fellow Lexington resident wanting to test drive same. Vehicle is never returned from the test drive. Police apprehend this suspect in northern MN during an investigation into an unrelated incident involving another vehicle theft. It seems, unfortunately for the thief, the motor had quit on the Lexington vehicle. After "selling" this vehicle to the tow driver who came to his ( the thiefs) rescue, and stealing another, this thiefs "luck" ran out! A male party in Centerville crashes his motorcycle after popping a "wheelie." Upon police arrival, male states he's okay and is transported home by police. The next day, the accident report had to be amended. The driver of the motorcycle failed to inform the officer that a female was also on his motorcycle when it crashed. She had sustained serious injuries and had been transported from the scene by a passerby. Driver of cycle was charged with felony driving infractions. September A local male seriously assaults his mother and flees scene. Male had previously inflicted similar injuries to family members, but had not been charged per family request. t ~ Location of male is determined by using *69 on phone after a call is received from suspect. Male is taken into custody and charged in court. Male is receiving treatment for his behavior. A local juvenile enroute home from school assaults two other juveniles by attempting to start them on fire. Juvenile is apprehended and confesses to crimes. Juvenile is found to have behavior problems at home and in school. Juvenile receives proper counseling for his behavior. Several youths steal a vehicle in Forest Lake and are located in vehicle by Lino Lakes PD. Youths flee vehicle and hide in woods. Residents in area are notified via the crime watch phone chain. Youths are located and flushed from hiding by a Blaine detective and myself. Minneapolis Homicide Detectives request assistance in locating and apprehending a suspect, involved in a fatal stabbing, residing in Lexington. Officers assist in apprehending accomplice and find that suspect has fled state. Suspect later located out of state and brought back to Minneapolis for trial. October A Lexington lounge gets stung accepting numerous forged checks. Victim of checks identifies suspect and a photo line up is complied. Employees of lounge are unable to identify suspect from line-up, case is still being worked on for other probable cause. A Circle Pines juvenile female runs away from home. Parents become quite concerned after finding juvenile had been corresponding with male inmates at Stillwater prison. Metro police are notified and a private detective is hired by the family. Juvenile female is located and reunited with family after debriefing. - November A Circle Pines strip mall falls victim to burglary. Crime scenes are processed but. fail to produce any evidence with the exception of car keys found left at one business. Keys are determined to belong to a 70's Mercedes vehicle. A metro wide teletype is sent requesting possible matches. Metro Mercedes dealers are also contacted and requested to advise CPLPD when such vehicles are brought in for repair. To date, keys have not found a match. Investigation continues. A Lexington resident reports a major loss of property to her insurance company. Upon investigating claim, the insurer determines entire claim to be false. Insurer requests fraud charges be filed. Case file is being submitted to the Anoka County Attorney for review of charges. December A Lexington business clerk and customer are involved in an altercation involving the use of a gun. Charges are filed against both. Ownership and origination of weapon are being researched by A TF. Felony charges submitted to Anoka County have been denied. Federal charges are still pending. A Circle Pines business falls victim to a major theft. Suspect is located and item stolen is returned. Business requests criminal charges be dropped. Several area juveniles and two adults enter a Centerville residence and remove property from the home. Property is pawned and discarded. Suspects are located and confess to their involvement. Charges are filed in Anoka juvenile and adult court. t Staff at a Circle Pines school fall victim to terroristic threats. Suspect flees area but later turns himself in. Suspect pleads guilty to charges in court and receives counseling. ~ A CPLPD night watch officer finds three snowmobiles in Centerville streets in the wee hours of the morning. All three sleds had been removed from the owners yards. Suspects vehicle is found unoccupied by the officer who leaves immediate area and waits. Four suspects are shortly thereafter apprehended by the officer and charged with three counts of felony theft. The adult male in group confesses to the crimes. All three juveniles refuse to talk or deny involvement. Charges are pending in court. Again this year I was involved in many background investigation checks on police officer candidates. Many who appeared after testing to be fit for employment, were rejected after conducting backgrounds, because of improper and in some cases illegal activity/behavior. I also continued in the role as scheduling officer for the department this year. As in years past this proved to be quite a challenge, attempting to maintain proper street coverage as well as addressing other important needs of the three communities such as investigations, DARE and COP (Community Oriented Policing.) With illnesses and injuries, the officers at times were quite shorthanded. As we begin a new year, our goal is to obtain several qualified part time peace officers to compliment our excellent hard working staff. As Deputy Chief/Investigator I wish to compliment the staff for another quality year of service and commitment to the cities of Circle Pines, Lexington, and Centerville. I continue to appreciate the leadership of our Commissioners and Chief VanBurkleo, and additionally appreciate the support received by our elected officials. I would like to dedicate myself again to the objectives and ideals of the Police Officer's Code of Ethics, and look forward to continuing my service to the citizens and communities of Circle Pines, Lexington, and Centerville. - Respectfully Submitted, Deputy Chief/Investigator Heckman DUI STATISTICS The following figures represents the DUI statistics for 1996 1992 1993 1994 1995 1996 Intoxilyzer Test Administered 75 49 65 49 58 Citations Issued -Alcohol Related 221 209 251 236 204 Aggravated/Gross Misdemeanor DUI's 75 62 58 91 20 DUI/OUI 61 63 81 48 43 Over .10% Blood Alcohol Content 62 63 71 43 78 Intoxilyzer Test Results .00 to .09% B.A.C. 3 3 3 5 8 .10 to .15% B.A.C. 26 16 30 21 25 .16 to .20% B.A.C. 24 17 28 15 15 .21 to .25% B.A.C. 20 11 3 3 3 .26 to .30% B.A.C. 1 1 1 4 0 .31 & Above B.A.C. 1 0 0 1 0 Inadequate Tests 5 1 1 0 7 Highest Test in 1996-.22% Test Administered Per Month January - I July - 6 February - 3 August - 8 March - 5 September - 0 April - 13 October - 10 May - 3 November - 4 June - 4 December - 1 ~ CLASS I & CLASS II CRIMES Class I Crimes include the major crimes of Murder, Rape, Robbery, Assault, Arson, Auto Theft, Burglary, and Theft. In 1996, there were 747 Class I Crimes reported to the Circle Pines-Lexington Joint Police Commission. Class I Crimes 1992 1993 1994 1995 1996 Annual Totals 626 536 659 659 747 1996 Class I Breakdown: Circle Pines Lexington Centerville Homicide 0 0 0 Rape 0 1 1 Robbery 0 1 0 Kidnapping 1 1 0 Aggravated Assault 2 6 5 Simple Assault 39 32 34 Arson 2 1 3 Burglary 27 11 5 False Alarms 120 69 66 Theft 91 116 85 Motor Vehicle Theft 10 13 5 Other Class I 0 0 0 Class II Crimes are all other crimes not classified as Class I or a traffic violation, including Forgery, Fraud, Stolen Property Offenses, Vandalism, Weapons Offenses, Other Sex Offenses, Narcotics Offenses, Liquor Offenses, Disorderly Conduct, Disturbing the Peace, etc. In 1996, there were 862 Class II Crimes reported to the Circle Pine-Lexington Joint Police Commission. Class II Crimes 1992 1993 1994 1995 1996 Annual Totals 693 767 732 870 862 1996 Class II Breakdown: Circle Pines Lexington Centerville Forgery/Fraud 7 17 1 Stolen Property 3 2 0 Vandalism 74 72 38 Weapons 3 11 I Other Sex Offenses 6 8 4 Narcotics 12 27 16 Liquor 0 0 0 Public Peace 81 124 38 Juvenile Offenses 50 89 28 Public Order 47 58 9 Other Class II 19 12 5 t ~ CLASS III & CLASS IV INCIDENTS Class III Incidents include those incidents involving lost persons, property lost, property recovered, and abandoned vehicles. In 1996, there were 195 Class III Incidents reported to the Circle Pines-Lexington Joint Police Commission. Class III Incidents 1992 1993 1994 1995 1996 Annual Totals 119 116 99 148 195 1996 Class III Breakdown: Circle Pines Lexington Centerville Lost/Found Persons 7 14 1 Lost/Found Property 70 53 19 Abandoned Vehicles 13 12 7 Class IV Incidents include all motor vehicle accidents, suicides, sudden deaths, mental illness, and medical assists. In 1996, there were 493 Class IV Incidents reported to the Circle Pines-Lexington Joint Police Commission. Class IV Incidents 1992 1993 1994 1995 1996 Annual Totals 335 335 402 423 493 1996 Class IV Breakdown: Circle Pines Lexington Centerville Accidents - Fatal 0 0 0 Accidents - P.I.M.V. 8 10 4 Accidents - P.D.M.V. 67 81 36 Accidents - Other 11 5 .5 Suicides/ Attempts 8 4 0 Sudden Deaths 3 3 1 Medical Assists 107 84 40 Mental Illness 8 6 2 Other Class IV 0 0 0 - ~ CLASS V INCIDENTS & TRAFFIC Class V Incidents include a broad range of incidents, including domestics, neighborhood disputes, animal complaints, assist to other departments, and similar incidents. In 1996, there were 3,639 Class V Incidents reported to the Circle Pines-Lexington Joint Police Commission. Class V incidents 1992 1993 1994 1995 1996 Annual Totals 2207 2543 2758 3420 3639 1996 Class V Breakdown: Circle Pines Lexington Centerville Domestics 82 153 58 Public Assists 524 459 281 Neighborhood Disputes 14 7 4 Assisted Other Departments 175 155 72 Animal Complaints 201 121 92 Suspicion 348 330 176 Residence Checks 2 0 1 Vehicle Lockouts 111 135 60 Miscellaneous Officer 8 8 2 Other Class V Incidents 20 24 16 Traffic Offenses include all traffic offenses where a citation has been issued. In 1996, there were 2,357 traffic offenses addressed by the Circle Pines-Lexington Joint Police Commission. Traffic Offenses 1992 1993 1994 1995 1996 Annual Totals 1718 1624 1975 1477 2357 1996 Traffic Breakdown: Circle Pines Lexington Centerville AGG/GM D.U.I/D.U.I. 34 49 48 Open Bottle 1 5 5 Fleeing Police 3 0 0 Speeding 79 109 252 Careless/Reckless Driving 7 3 1 Signs & Signals 18 31 29 Snowbird/Parking Violations 109 55 67 Drivers License Violations 26 71 40 Registration Violations 21 45 42 Insurance Violation 13 52 39 Seat belt Violations 47 18 14 Traffic/Equipment Warnings 256 329 367 Other Traffic Violations 19 26 27 ~ CALLS FOR SERVICE BY LOCATION For comparison purposes, total calls for service have been broken down according to locations. The three communities have been broken down into six (6) grid locations as follows: Grid #1 - Circle Pines north of Lake Drive Grid #2 - Circle Pines south of Lake Drive Grid #3 - Lexington north of Lake Drive Grid #4 - Lexington south of Lake Drive Grid #5 - Centerville north of Main Street Grid #6 - Centerville south of Main Street * Grid OU - Outside of our jurisdiction, primarily backing other police agencies on request. EXPLANATION: Although we refer to these statistics as "Calls For Service", in reality, these figures reflect "Total Police Activity", to include those activities initialed by the police for which all are assigned an ICR number by Central Communications. Total Calls For Service (Activities) - Prior Years: Circle Pines 1992 1993 1994 1995 Grid #1 946 (16%) 962 (16%) 1094 (16%) 1165(17%) Grid #2 916 (16%) 930(16%) 1208 (18%) 1308 (19%) 32% 32% 34% 36% Lexington 1992 1993 1994 1995 Grid #3 1193 (21 %) 1264 (21 %) 1327 (20%) 1650 (23%) Grid #4 1040 (18%) 1042 (18%) 1194 (18%) 1168 (17%) 39% 39% 38% 40% Centerville 1992 1993 1994 1995 Grid #5 891 (16%) 887 (15%) 902 (14%) 945 (13%) Grid #6 754 (13%) 809 (14%) 938 (14%) 761 (11%) 29% 29% 28% 24% Total Calls For Service - 1996 Circle Pines - Grid #1 - 1371 (17%) Grid #2 - 1641 (20%) Lexington - Grid #3 - 1682 (20%) Grid #4 - 1446 (17%) Centerville - Grid #5 - 1051 (13%) Grid #6 - 1097 (13%) * Grid OU - 1996 - Assisted Blaine Police Department - 85 Assisted Lino Lakes Police Department - 157 Respectfully Submitted, Gerry Rismoen, Administrative Secretary ~ FIVE YEAR POLICE ACTIVITY COMPARSION 9000 8000 7000 6000 5000 4000 3000 2000 1000 o 1992 1993 1994 1995 1996 1 I I I I \ I ~ Circle Pines I \_ Lex ington I ~~nterville J I I I \ I 1996 POLICE ACTIVITY BY CITY 3500 3000 2500 2000 / 1500 // 1000 // 500 o t ~ GANG TASK FORCE - 1996 The Anoka County Gang Task Force reported very little gang activity in 1996. Monthly meetings had very few participants which is rather positive, although I am not sure it can be credited to our efforts. Meetings were again postponed over the winter months and resumed in April. It was also decided to try meetings every other month beginning in April, this may gain more participation. In 1996, the three cities saw no activity we were able to directly link to "gangs". Each city did however, have it's share of "tagging" once again. This was linked back to juveniles in the communities, not gangs. In working with programs the Gang Task Force has helped to implement, we conducted several curfew sweeps in conjunction with Lino Lakes. These were done to help cut down on tagging vandalism and theft late at night. For the most part these were very successful as several juveniles were taken into custody. However, we did not find as many as we felt we might find roaming the neighborhoods. I believe this is due in part to the excellent work and enforcement from the night shift officers regularly working the street. In 1996 Waterworks hosted only a few teen nights. These were held without incident. It does not appear that many more teen nights will be held in the coming year, and the officers working the street should be able to handle the problems. Respectfully submitted Officer Ronald C. Nelson Gang Task Force Member ~ ~ CRIME PREVENTION CRIME PREVENTION: IT'S ONE OF THE MOST EFFECTIVE AND LEAST COSTLY WAYS TO PREVENT AND REDUCE CRIME. NEIGHBORHOOD CRIME WATCH Currently, I have twenty one (21) Neighborhood Crime Watch Groups, fifteen (15) in Circle Pines, four (4) in Lexington, and two (2) in Centerville. I continue to attempt to form new groups. All the neighborhoods work hard to keep their groups active and alive. National Night Out was once again a success. Ninety nine percent of the groups participated, even though the temperature was 100 degrees and the humidity was high. McGruff was unable to make an appearance, however, the Fire Departments did. They visited all the groups and even helped cool them off. As in the past, crime in the Neighborhood Crime Watch areas is low, thanks to the residents who belong to the Neighborhood Crime Watch Groups. MCGRUFF HOUSE This is a safe place for kids and adults to go if they find themselves lost or frightened. Thankfully, the McGruff Houses were used a couple times last year. With an immediate police response, all were kept safe. We have thirty six (36) McGruff Houses, twenty three (23) in Circle Pines, five (5) in Lexington, and eight (8) in Centerville. 1 am hoping to double these numbers in the following year. SAFETY CAMP This camp increases a child's knowledge and awareness of all aspects of safety, while having fun. This camp is a coordinated effort between the Circle Pines-Lexington and Lino Lakes Police Departments, the Centennial and Lexington Fire Departments, and the Lino Lakes Parks Department. The day of the camp, the children get to interact with Police Officers, Fire Fighters, and Park and Recreation personnel, who are all counselors. At the end of the day the kids walk away with more then a smile on their faces. They walk away with knowledge, and hugs from the counselors. The topics that where covered at this year's camp were: Bicycle Safety, Drug Awareness, Fire Safety, First Aid, Personal Safety, Wilderness Safety, Water safety, Electrical Safety. Respectfully submitted, Cindy Elofson Community Service! Crime Prevention Officer ~ t D.A.R.E. In 1996 we took over the responsibility of teaching the D.A.R.E. Program at Golden Lake Elementary and Centerville Elementary from the Sheriff's Office. As you know the D.A.R.E. core program consists of seventeen one hour lessons taught by an uniformed Officer to fifth or sixth graders. The purpose of the D.A.R.E Program is to reduce drug use and violence, and teach the students how to increase their self-esteem. In 1996 250 fifth graders were taught the D.A.R.E. Curriculm. Another important part of the program is the visitation to the Kindergarten through fourth grade students to talk to them about drugs and safety. This program not only allows an uniformed Police officer in to the schools on a daily basis, but it gives the children a chance to see an Officer in a proactive positive role. The D.A.R.E. Program goes much further then just saying no to drug abuse and violence. We teach the kids "life skills" that they can use through out their lives. The kids are our future and if we can reach even one, then I think that it is well worth it. In 1996 nearly 1,200 Kindergarten through fourth graders were taught the D.A.R.E. visitation curriculm with multiple visits. A parents meeting was also held so that the parents could learn what D.A.R.E is all about and what the kids were learning. Respectfully submitted, Officer William Michael D.A.R.E. Officer ~ ~ CIRCLE PINES-LEXINGTON POLICE EXPLORERS In 1996, we completed our third year as an Explorer post with about fifteen active members. We sent twelve Explorers and two Advisors to the Annual Minnesota State Explorer Conference held at Breezy Point Resort. The Explorers did a great job and represented the Department well. We sent four Explorers and two Advisors down to Flagstaff, Arizona, for the National Explorer Conference. We had the opportunity to meet Explorers and Law Enforcement Professionals from across the Country. The training was great and it was an experience that none of us will soon forget. We again supplemented our own training by interacting with Explorer Posts from Anoka and Hennepin Counties. This enabled the Explorers to get to know other Explorers and to be trained by many different instructors. We also got together with the other posts for a lock-in and a ski trip. In 1997, we hope to send three teams and three Advisors to Breezy Point. In order to help pay for these conferences, the Explorers have been working hard to raise funds by working at the Viking's games, helping out at the Burnett Golf Tournament and raising money through a bowling fund raiser. The Explorers have volunteered many hours helping our Department and the cities that we serve. They have volunteered their time, working the local parades, bike patrol, A TV patrol, assisting with city functions, ride alongs, training, etc. This Post could not continue without the support of the Chief and all the Officers that take the time to help train and allow the Explorers to ride along with them. Respectfully submitted, Explorer Post Advisors Officer William Michael Community Service Officer Cindy Elotson - ~ CIRCLE PINES-LEXINGTON POLICE RESERVES Sergeant Makela came aboard as CO-Advisor to the Reserve unit in 1996. Bob brought not only a desire to help the unit in any way he could, but with this desire, he brought new ways to motivate people. Bob set goals that will aid the Circle Pines/Lexington Police Reserve unit; evolving into a hard working-highly motivated organization. With Sergeant Makela's assistance, our reserve unit will remain a highly respected; valued entity of the Circle Pines-Lexington Police Department. During the year 1996, the police reserve unit has grown to eight 8 officers. These voluntary reserve officers have donated thousands of hours to the three cities in many ways. These duties include but not limited to: A TV patrol of parks and walkways Security at city parks during ball games/special activities Ride along with patrol officers Assist with prisoner transport assignments Patrol in the S-lO/house and business checks Many other details too numerous to mention In 1996, the Circle Pines-Lexington Police Department looked into the possibility of starting a county wide Police Reserve training academy. This academy will be a joint operation which will include representation from the Anoka County Sheriffs Department and all police agencies in our county. This eight (8) week academy will consist of training in areas of: use of force, medical, confidentiality and procedures. Training will be conducted by officers within this county. In December of 1996, Ron L' Allier was named Reserve Officer of the Year. This award was given for his hard work and long hours all of which has been donated. Ron has been with the Reserve Unit since the start and is a credit to the Reserve uniform he wears. Respectfully submitted T. Gleason, Reserve Officer Co-Advisor t ~ CITY OF CENTERVILLE CITY COUNCIL MEETING APRIL 9, 1997 Pursuant to due call and notice thereof, the City Council for the City of Centerville held their regularly scheduled council meeting and held the board of review on April 9, 1997, at City Hall. Mayor Tom Wilharber called the council meeting and board of review to order at 6:00 p.m. PRESENT: Mayor Wilharber Councilmember Mary Jo Helmbrecht Councilmember Sanna Buckbee Councilmember Theresa Brenner Councilmember Laura Powers-Rasmussen - Arrived at 7:35 p.m. STAFF/CONSULTANTS: Jim March, City Administrator R y-Chel Gaustad, City Clerk David Nyberg, City Engineer BOARD OF REVIEW: Mayor Wilharber opened giving notice that the board of equalization in the City of Centerville, Anoka County, Minnesota, has met at the Office of the Clerk i~ the said City, at 6:00 p.m. on Wednesday the ninth day of April 1997 for the purpose of reviewing and correcting the assessment of the said City for the year 1998. All persons considering themselves aggrieved by said assessment, or who wish to complain that the property of another is assessed too low, have been notified to appear at said meeting, and show cause of having such assessment corrected. No complaint that another person is assessed too low will be acted upon until the person so assessed, or his agent, will have been notified of such complaint. Mayor Wilharber introduced Todd Smith, Anoka County Assessor. Mr. Smith distributed a synopsis of the 1996 sales in Centerville and the 1997 assessments payable in 1998. (EXHIBIT A) 1..1r. Smith commented, to date he had received eight assessment calls from Centerville residents. Further, in 1997 two hundred and forty-five parcels were evaluated. However, because of the anticipated growth more parcels are expected in 1998. It Mayor Wilharber asked if anyone had any questions for Mr. Smith. There was no comment. Mr. Smith requested to stay in the event of late arrivals. 1 APPROVAL OF THE MINUTES: February 4, Surface Water Management Plan Workshop Minutes - MOTION by Councilmember Brenner, seconded by Councilmember Buckbee to approve the February 4, workshop meeting minutes. Mayor Wilharber yes, Councilmember Powers- Rasmussen yes, Councilmember Brenner yes, Councilmember Buckbee yes, Councilmember Helmbrecht abstained. ~ March 26,1997 Minutes- MOTION by Councilmember Helmbrecht, seconded by Councilmember Brenner to approve the Council meeting minutes of March 26, 1997. Motion carried. PAYMENT OF CLAIMS: The City of Centerville - March 26 - 31 MOTION by Councilmember Buckbee, seconded by Councilmember Helmbrecht to approve the receipts and disbursements from March 26 - 31. Motion carried. The City of Centerville - April 1 - 9 Councilmember Helmbrecht questioned the Elementary School S.A.c. fee. Mr. March commented he would check on the issue. MOTION by Councilmember Brenner, seconded by Councilmember Helmbrecht to approve the . receipts and disbursements from April 1 - 9th. Motion carried. ,. Centennial Fire District - April 3 MOTION by Councilmember Helmbrecht, seconded by Councilmember Brenner to approve the Centennial Fire Districts disbursement of April 3, 1997. Motion carried. SET AGENDA: Lighting for the parking lot Consent Agenda Police - Snowmobile Purchase MOTION by Councilmember Brenner, seconded by Councilmember Buckbee to approve the set agenda. Motion carried. PETITIONS AND COMPLAINTS: APPEARANCES: Mayor Wilharber introduced Randy Hagerty, City Recycling Coordinator. Mr. Hagerty discussed the events of "Garage Sale Days" being held on May 16 & 17th. Mr. Hagerty requested approval to have a small car show, musical entertainment and possibly a silent auction at the City Hall parking lot. Mr. Hagerty consulted with Fire Chief Milo Bennett. The only concern Chief t 2 ~ Bennett had been congestion in the parking area. Mr. Hagerty would make sure there will be access in and out of the parking lot in case of a fire. Mr. John Magill will be sponsoring the train again. Mr. Hagerty explained Theresa Brenner will be having an open house at City Hall. Mayor Wilharber asked Councilmember Brenner, "What she had in mind?". Councilmember Brenner explained last years she had information on the city, it was a nice place for people to stop and ask questions. Mayor Wilharber thought it was a good idea and suggested changing shifts with her. Councilmember Helmbrecht commented the band is a good idea if there is no congestion for the Fire Department. Mr. Hagerty concluded Carpenters Auto body donated $50.00 for Earth Day. Earth/Clean up Day April 19 - Mr. Hagerty reported Eagle Pass Developers donated $200.00 for the Earth/Clean Up day. Clean up will be from 9:00 to 11 :00 a.m. then a free lunch will be offered at Wargo Nature Center. In addition, a Girl Scout Troop called and would like to come on the Wednesday after April 19, to pick up around City Hall. To date there is about 20 volunteers to help out for Earth/Clean up day. l OLD BUSINESS: Sprinkler Ordinance - Mr. Nyberg explained the proposed sprinkler ordinance. Mr. March suggested an odd-even ban May through September and be more restrictive when needed. Councilmember Buckbee suggested a correction identifying city water system exempting persons using personal wells. Councilmember Brenner suggested educating citizens as soon as possible since this ordinance will go into effect May of 1997. Councilmember Buckbee suggested using the City sign to inform the citizens. Mr. March suggested lifting the ban in the evenings regardless if it is odd or even sprinkling days. Mayor Wilharber suggested having a final draft before the April 23, council meeting. Councilmember Helmbrecht suggested cutting down the fine amount of$50.00. Mr. Nyberg suggested warning residents twice then applying the fine. Mayor Wilharber asked "Is this a common procedure in other cities?" Mr. Nyberg replied yes, this is a common procedure. Mayor Wilharber suggested writing the sprinkling ban into ordinance form and have the Attorney review the ordinance. MOTION by Mayor Wilharber, seconded by Councilmember Buckbee to approve the proposed sprinkler ban. Motion carried. Seal Coat - Mr. Nyberg explained the estimated cost of the 1997 Seal Coat Project, including a cost estimate for Mill Road is $28900. If the Council elects not to seal coat Mill Road, the estimated costs are $24000. Mr. Nyberg explained if the costs for the project are less than $25000, state rules allow the project to not be publicly bid. However, because the costs are estimated to be so close to $25000, he would recommend bidding the project. It Councilmember Helmbrecht asked "What is in the budget?" Mr. March indicated $40000 was allocated in the 1997 budget. Mr. Nyberg explained Peltier Lake Drive is in need of some 3 .' structural repair which could be incorporated into a work order change. Councilmember Helmbrecht questioned if a work order change would be more costly. Mr. Nyberg commented it 4 would be less expensive to incorporate in a work order change than to separately request the project. Mr. Nyberg suggested discussing the Peltier Lake Drive Public Informational Meeting. Mayor Wilharber explained it wasn't on the agenda and some residents may want to be present, he recommends placing it on the next agenda. Mr. Nyberg commented the Council had discussed putting in sidewalks on Mill Road. If the Council is still taking this under consideration, he would suggest holding off on seal coating Mill Road. Mayor Wilharber explained there had been discussion to put in sidewalks on Mill Road. Based off the residents input and the associated costs the city decided to wait. Mayor Wilharber concluded by adding the Mill Road addition to the seal coat project. MOTION by Councilmember Helmbrecht, seconded by Councilmember Buckbee to approve the 1997 Seal Coat Project including the Mill Road addition. Also, have the Engineer and staff work together as per the letter dated April 3, 1997. Motion carried. Union Contract- Mr. March explained the public work employees voted to approve the union contract that was presented to them by their union agent. However, there are still a few changes that were not incorporated in the final document that had been requested previously. ~ Councilmember Buckbee asked "What will the wage increase to?" Mr. March replied $12.50 per hour. Councilmember Buckbee confirmed about a two-dollar raise per hour. Councilmember Helmbrecht asked "What about the insurance benefits and if the employee elects not to take the insurance do they still receive the sum amount?" Mr. March explained the insurance agreement. (EXHIBIT B). Councilmember Buckbee asked "Could an employee work for a specified amount of time prior to receiving deferred compensation?" Mr. March explained it is a flat fee across the board showing no partiality toward one employee or another. Councilmember Helmbrecht asked "How many paid vacation days are in the contract?" Mr. March explained there are ten vacations days in the contract which has been the policy. MOTION by Councilmember Buckbee, seconded by Councilmember Brenner to approve the union contract and insurance packet as recommended by Jim's memo dated April 4, 1997. Motion carried. Garbage Contract - Mr. March met with Greg Hellings to discuss drafting the specification document that would allow the city to issue a request for proposals from other waste haulers. Further, The current contract with United Waste expires on May 8, 1997. United Waste has indicated a willingness to extend the contract. Mr. March commented he will ask for a 90-day extension to make any t 4 '- . ~ - transition as easy as possible without inconveniencing the residents and to change the specification. Mayor Wilharber commented several seniors commented the smallest waste containers are still too big. MOTION by Councilmember Brenner, seconded by Councilmember Helmbrecht to approve the contract and a 90-day extension from the May 8, 1997, renewal date. Motion carried. A letter from Dean Johnson - Mr. March briefed the council on the letter from Dean Johnson. Mr. March gathered Dean would be happy with the $2800 figure. Mayor Wilharber asked if there would be any problems with the $2800 amount, taking into consideration the additional meetings he attended. Mr. March replied he did not foresee a problem. Councilmember Buckbee suggested looking to Resource Strategies for the City's Zoning update requirements. MOTION by Councilmember Brenner, seconded by Councilmember Helmbrecht to approve the $2800 amount. Motion carried. ~ Rice Creek Trail Association (RCT A) - Mr. Doug Koppy, 6689 East Shadow Drive, Lino Lakes, Representative of the RCTA was present to request city approval to conduct meat raflles at Kelly's Korner Bar. Mr. Koppy explained the state is requiring city approval prior to RC Trail Association receiving state approval. Currently they are training a gambling manager and will be bonded and insured. Councilmember Buckbee understood a resolution will need to be issued to the state stating the city accepting the gambling request. Mr. March briefed the Council on ordinance #51 - Gambling Ordinance. Rocky Larson, RCT A Trail Manager explained the trails need to be groomed and trimmed. The Trail Association needs to purchase a trail groomer which is very expensive to buy and maintain the equipment. Councilmember Helmbrecht explained the Trail Association has put up signs and fences where there seems to be problems. Mr. Bisek 7098 Centerville Road, explained the M.S. Society will continue to sell pull tabs at Kelly's Korner. Mr. Koppy explained the Association plans to hold a meat raflle one day a week at Kelly's Bar. Mayor Wilharber asked "Has the Rice Creek Trail Association been approached from the CirlLex Police Department?" Mr. Koppy replied no. Mayor Wilharber explained the Police Department is looking to purchase a snowmobile from Polaris. If the snowmobile is purchased before May 5, the Department will receive a discount. Further the Police Department planned to approach Trail Associations for donations. MOTION by Councilmember Helmbrecht, seconded by Councilmember Brenner to approve Rice Creek Trail Association lawful gambling license to conduct meat raflles at the location of Kelly's Korner Bar, 7098 Centerville Road, Anoka County, Centerville, Minnesota. In addition, draft a resolution indicating the Councils action. Motion carried. It 5 .I ~ . Newsletter - Councilmember Brenner thanked the staff for the help she had received in making corrections to 4 the newsletter after the deadline date. Mr. March thanked the Nuemanns and Mary Jane Lang for the hours they have volunteered to put the Newsletter together. Annual League Conference - Mr. March eXplained it is time to register for the League of Minnesota Cities Annual Conference. Mayor Wilharber, Councilmember Brenner and Councilmember Powers-Rasmussen voiced interest in attending the conference. Councilmember Helmbrecht explained it's hard to take off work and not be paid to go to the conference. Mr. March explained the registration needs to be postmarked by May 1 st. Mayor Wilharber asked the interested Council members to know if they will be attending by the next council meeting. Certification of Local Performance Aid (LP A) - Mr. March explained the City needs to certify that the city is in the process of determining benchmarks to measure the efficiency and effectiveness of our local services. All Cities that sign the form are eligible for this financial aid. Staffwill be analyzing items we can use as benchmarks to satisfy the requirements of this unfunded mandate. MOTION by Councilmember Buckbee, seconded by Councilmember Powers-Rasmussen to approve certifying the Local Performance Aid. Motion carried. MS. Society Charitable Gambling Funds - Mr. March reported the M.S. Society charitable gambling fund has more than $4700 in the account as of January 1, 1997. The first quarter proceeds for 1997 have not been added to the total to date. The M.S. Society would like the to City to spend or commit the funds to specific future projects. This will allow them to keep their accounting system in order and maintain compliance with the State. Some potential eligible projects could be paving trails in the new park extension, handicap accessible restrooms in a senior housing project or a new public works building. 4 Councilmember Helmbrecht asked "Can the funds be used for Meals on Wheels?" Mr. March explained he will look into spending the funds on projects outside of disability purposes. Mayor Wilharber suggested researching the use of these funds for policing service. Mr. Nuemann, 1989 N. Robin Lane, questioned communications for seniors who are locked into their homes. Mr. Nuemann explained senior communication is something TRIAD has been discussing. This program will allow seniors to stay in their homes longer. The program will be set up to call seniors the same time every day to make sure they're all right. The funds are not available to implement this project therefore if the M.S. funds could be used then this project could be put in motion. Mr. March explained he had requested examples of past M.S. projects. Councilmember Buckbee asked "Can the M.S. Society tell the city what we can do with the funds or are they making a suggestion?" Mr. March commented he will research the issue. t 6 .... , . ~ Lighting in the Parking Lot - Councilmember Helmbrecht explained one night when she left City Hall and the parking lot was very dark. Councilmember Helmbrecht suggested looking at different lighting options for the parking lot. Mayor Wilharber suggested Mr. March have Mr. Palzer check into the different lighting options. Mr. March commented the street light on the corner of Peterson Trial was burnt out which may have caused the problem. However, the light has been replaced. Police Department - Snowmobile - CirclelLex Police Department is looking to purchase a snowmobile. The Police Department is requesting $818 from the city which is one fifth of the total cost. The snowmobile retails around $6200, however if the order is placed prior to May 1, the cost will be about $4200. Mayor Wilharber realized this is not a budgeted item but he feels this is very important. MOTION by Mayor Wilharber, seconded by Councilmember Powers-Rasmussen to approve the City ofCenterville give the CirclelLex Police Department a donation of $900.00 contingent upon the purchase of a snowmobile. Motion carried. Mayor Wilharber commented he will notify the Police Department of the city's donation during the Police Commission meeting on April 10, 1997. l Jim Smith 1629 Peltier Lake Drive was present for the Board of Review Meeting. Mayor Wilharber explained the Board of Review meeting closed at 6:30 p.m. Mr. Smith commented on the Peltier Lake Dam situation. Explaining Roger Moore from the City of St. Paul makes the decisions in regards to the dam. Councilmember Powers-Rasmussen understood the Rice Creek Watershed District was facilitating the meetings since there is no control over the dam. Councilmember Buckbee commented a controllable dam makes sense. However she recalled several years ago they opened the dam so it must be somewhat controllable. COMMITTEE REPORTS: Councilmember Brenner reported Jim and she met with some representatives from Ehlers on Friday. Ehlers urged the city purchase the property first then proceed with senior housing. Council member Brenner and Mr. March had discussed this and concluded a workshop may be the best way to discuss the options and issues. Mayor Wilharber confirmed the Senior Workshop Meeting has been scheduled for April 23, 1997 at 5:00 p.m. Councilmember Brenner explained Ry-Chel and she attended the Willows Senior Housing open house in Ham Lake on the 8th day of April. This is the first Anoka County HRA senior housing project which has been completed. The 49 units were spoken for before the completion of the project. Councilmember Brenner and Ry-Chel had toured some of the apartments and they were nice. An entertainment center was donated from the City, by using the cable franchise funds. 7 .., . , Gaustad reported Bill Nelson, Ex-Mayor of Ham Lake, indicated Anoka County has the fifteenth 4 fastest growing senior population in America. Mr. March reported Tim Yantos from Anoka County requested a start date commitment from the City of Centerville. Anoka County is close to the projected ten million bond caps, if the County goes beyond they will be able to receive better bond ratings. Councilmember Brenner suggested the City accept comments and input on the building from the area seniors and wait on building a facility until 1998. Park and Recreation Committee - Councilmember Powers-Rasmussen reported the Park and Recreation Committee had no quorum. Consent Agenda - MOTION by Councilmember Buckbee, seconded by Councilmember Brenner to approve the consent agenda (EXHIBIT B) MOTION by Buckbee, seconded by Helmbrecht to adjourn the April 9, 1997 Council Meeting. Meeting was adjourned at 8:35 p.m. Respectfully Submitted, i~-{ku tlaudilbl R y-.Chel Gaustad City Clerk 4 t 8 ~ CONSENT AGENDA 1. Hiring of patricia Scott of Whitebear Township to broadcast City Council Meetings. Compensation to begin at current level. Training will begin on May 14. 2. Award cleaning contract to Pam Gotwald dba as The Clean Team. The Clean Team was the low quote at $50 per week. The City received five proposals. The proposals ranged from $50 - $139 per week. The next closest proposal was two bids at $85 per week. 3. Allow Ken Cook to activate his personal cellular phone for work purposes. Ken has signed our standard employee cellular phone agreement. t 4. Nancy Johnson of the Park and Rec. committee has resigned due to schedule conflicts. Steve Brown a 7 year resident has submitted a letter indicating his interest to serve on the committee. There was no quorum at the last meeting. I informed the members present of Mr. Brown's interest. They were in favor of the appointment. I recommend appointing Steve Brown to the Park and Recreation Committee. t CITY OF CENTERVILLE 1997 ASSESSMENT/P A Y ABLE 1998 ~ Total Number of Taxable Parcels: Total Number of Parcels including Exempt and Forfeit: Total Taxable Market Value, 1997 Assessment: New Construction, 1997 Assessment: Parcels with New Construction: Total Taxable Market Value, 1996 Assessment: Net Growth '96 to '97 Including New Construction: Net Growth '96 to '97 Excluding New Construction: Total Market Value Including Exempt and Forfeit, 1997 Assessment: Total Market Value Including Exempt and Forfeit, 1996 Assessment: ~ Residential Single Family Multiples (Duplex, etc.) Patio Townhome t Quad Homes Apartments Condominiums Commercial/Industrial 1997 ASSESSMENT - SALES RATIOS # Sales Median Ratio 39 94.4% o .0% o .0% o .0% o .0% o .0% o .0% 1,023 1,097 $84,203,800 $2,960,290 102 = 9.3% of Total $76,174,800 + 10.5% +6.7% $91,210,800 $82,274,500 Coefficient 5.3 .0 .0 .0 .0 .0 .0 1997 ASSESSMENT - COMPARABLE SALES RATIOS (Residential Single Family) # Sales Median Ratio 4,041 94.4% 249 94.4% 545 94.4% 243 94.3% 729 94.4% 256 94.3% 39 94.4% 44 94.5% 15 94.4% 277 94.4% 67 94.4% Municipality County of Anoka Anoka Blaine Columbia Heights Coon Rapids Fridley Centerville Circle Pines Lexington Lino Lakes Spring Lake Park t07BOR'97 Coefficient 5.4 5.9 4.6 7.1 4.8 5.8 5.3 4.0 5.2 5.0 4.8 STATE OF MINNESOTA ) ) SS ) CERTIFICATE AS TO TAXES AND TAXABLE PROPERTY IN CITY OF CENTERVILLE (Herein called the "TAXING DISTRICT") _ COUNTY OF ANOKA I hereby certify that the TAXING DISTRICT is situated ENTIRELY in this County and that: 1. CURRENT VALUATION-The market value and net tax capacities of all taxable propery in the TAXING DISTRICT in this county as assessed in 1996 for the purpose of computing the rates of taxes collectable in 1997 are as follows: Estimated Net Market Value Tax Capacity 69,775,200 903,568 1,073,400 12,242 3,936,100 150,808 0 0 0 .0 1,575,600 37,247 0 0 Real Estate: Residential Homestead (Non-A g) (Class 1a & 1b) Agricultural (Class 2 and 4b(3)) Commercial & Industrial (Class 3, 5(1), & 5(3) [zoned Comm., Ind., Pub!. Uti!.]) Commercial & Industrial Public Utility Railroad operating Property Non-Homestead Residential (Class 4a, 4b(1-2), 4c(1-4) (7-8), 4d & 4e) Commercial & Residential Seasonal/Rec. (Class 1c & 4c(5-6)) Other o o Total Real Estate 76,360,300 1,103,865 Total Personal Property 1,068,900 47,570 Total Real & Personal Property 77,429,200 1,151,435 If applicable to the TAXING DISTRICT Subtract: Captured tax capacity of tax increment district 10% of200 KV transmission lines Fiscal Disparity Contribution Value 92,985 o 64,500 Subtotal: Local Tax Rate Determination Value 993,950 Add: Fiscal Disparity Distribution Value 280,966 Total Adjusted Taxable Net Tax Capacity 1,274,916 t COUNTY OF ANOKA ) ) SS ) CERTIFICATE AS TO TAXES AND TAXABLE PROPERTY IN CITY OF CENTERVILLE (Herein called the liT AXlNG DISTRICT") I hereby certify that the TAXING DISTRICT is situated ENTIRELY in this County and that: 1. CURRENT V ALUA nON-The market value and net tax capacities of all taxable property in the TAXING DISTRICT in this county as assessed in 1995 for the purpose of computing the rates of taxes collectable in 1996 are as follows: Estimated Market Value Net Tax Capacity Real Estate: Residential Homestead (Non-Ag) (Class la & Ib) Agricultural (Class 2 and 4b(3)) Commercial & Industrial (Class 3,5) Public Utility Railroad Operating Property $63.632.900 $797.593 $819.500 $3.433.400 SO SO $9.030 $132.301 $0 SO Non-Homestead Residential (Class 4a, 4b, 4c, 4d & 4e) $1.892.800 S43.657 Commercial & Residential SeasonallRec. (Class lc & 4c) SO $0 SO $0 Other Total Real Estate $69.778.600 $982.581 Total Personal Property ~923.400 S40.876 Total Real & Personal Property $70.702.000 S1.023.457 If applicable to the TAXING DISTRICT Subtract: Captured tax capacity of tax increment district 10% of 200 KV tranSmission lines Fiscal Disparity Contnbution Value S183.780 SO $59.156 Subtotal: Local Tax Rate Determination Value S780.521 Add: Fiscal Disparity Distribution Value S260.011 Total Adjusted Taxable Net Tax Capacity $1.040.532 t CENTERVI.xLS STATE OF MINNESOTA ) ) SS ) CERTIFICATE AS TO TAXES AND TAXABLE PROPERTY IN CITY OF CENTERVILLE (Herein called the "TAXING DISTRICT") COUNTY OF ANOKA t I hereby certify that the TAXING DISTRICT is situated ENTIREL Y in this County and that: 1. CURRENT V ALUA TION- The market value and net tax capacities of all taxable propery in the TAXING DISTRICT in this county as assessed in 1994 for the purpose of computing the rates of taxes collectable in 1995 are as follows: Estimated Net Market Value Tax Capacity 56,981,900 685,495 872,800 9,610 3,122,700 120,143 0 0 0 0 1,659,200 40,155 0 0 Real Estate: Residential Homestead (Non-Ag) (Class la & Ib) Agricultural (Class 2 and 4b(3)) Commercial & Industrial (Class 3, 5(1), & 5(3) [zoned Comm., Ind., Pub\. Uill.]) Commercial & Industrial Public Utility Railroad operating Property Non-Homestead Residential (Class 4a, 4b(I-2), 4c(1-4) (7-8), 4d & 4e) Commercial & Residential SeasonalJRec. (Class lc & 4c(5-6)) Other o o Total Real Estate 62,636,600 855,403 Total Personal Property 897,300 39,676 Total Real & Personal Property 63,533,900 895,079 If applicable to the TAXING DISTRICT Subtract: Captured tax capacity of tax increment district 10% of 200 KV transmission lines Fiscal Disparity Contribution Value 167,890 o 59,218 Subtotal: Local Tax Rate Determination Value 667,971 Add: Fiscal Disparity Distribution Value 251,371 Total Adjusted Taxable Net Tax Capacity 919,342 t STATE OF MINNESOTA ') ) SS ) COUNTY OF ANOKA CERTIFICATE AS TO TAXES AND TAXABLE PROPERTY IN CITY OF CENTERVILLE (Herein called the "TAXING DISTRICT") - I hereby certify that the TAXING DISTRICT is situated ENTIRELY in this County and that: 1. CURRENT VALUATION-The market value and net tax capacities of all taxable propery in the TAXING DISTRICT in this county as assessed in 1993 for the purpose of computing the rates of taxes collectable in 1994 are as follows: Real Estate: Residential Homestead (Non-Ag) (Class la & lb) Agricultural (Class 2 and 4b(3)) Commercial & Industrial (Class 3,5(1), & 5(3) [zoned Comm., Ind., Pub!. Util.]) Commercial & Industrial Public Utility Railroad operating Property Non-Homestead Residential (Class 4a, 4b(1-2), 4c(1-4) (7-8), 4d & 4e) Commercial & Residential Seasonal/Rec. (Class lc & 4c(5-6)) Other Total Real Estate Total Personal Property Total Real & Personal Property If applicable to the TAXING DISTRICT Estimated Net Market Value Tax Capacity 52,941,200 625,402 1,204,100 13,680 3,078,700 118,218 0 0 0 0 1,808,600 43,369 0 0 o o 59,032,600 800,669 942,500 41,754 59,975,100 842,423 Subtract: Captured tax capacity of tax increment district 10% of 200 KV transmission lines Fiscal Disparity Contribution Value 158,283 o 52,170 Subtotal: Local Tax Rate Determination Value 631,970 Add: Fiscal Disparity Distribution Value 276,764 Total Adjusted Taxable Net Tax Capacity t 908,734 ~. r.ATE OF MINNESOTA l_NTY OF ANOKA ) ) ) CERTIFICATE AS TO TAXES AND TAXABLE PROPERTY IN CITY OF CENTERVILLE (HEREIN CALLED THE "TAXING DISTRICT") hereby certify that the TAXING DISTRICT is situated partly in this County Ld that: CURRENT VALUATION - The market value and net tax capacities of all taxable property in the TAXING DISTRICT in this county as assessed in 1992 for the purpose of computing the rates of taxes collectible in 1993, are as follows: al Estate: Residential Homestead (Non-Ag) (Class 1a & 1b) Estimated Market Value Net Tax Capacity $ 47,167,000 $ 549,451 Agricultural (class 2 & 4b(3) Commercial & Industrial (class 3,5) Public Utility Railroad Operating Property ~ll other Commercial & Industrial 1,153,300 2,899,300 o o 13,541 113,097 o o ~on-Homestead Residential (Class 4a,4b,4c,4d & 4e) 2,338,500 59,563 l'mmercial & Residential Seasonal/Rec (Class lc & 4c) o o )ther Total Real Estate $ 53,558,100 735,652 Total Real & Personal PropertY$ 54,282,600 $ $ $ 32,351 Total Personal Property $ 724,500 768,003 :f applicable to the TAXING DISTRICT ;ubtract: Captured tax capacity of tax increment dist. 10% of 200 KV Transmission lines Fiscal Disparity Contrubution Value 147,998 o 48,449 Subtotal: Local tax rate determination value 571,556 275,753 847,309 Fiscal Disparity Distribution Value Total Adjusted Taxable Net Tax Capacity t D93.CERT.CEN.PG1 ~, ATE OF MINNESOTA ~NTY OF ANOKA CERTIFICATE AS TO TAXES AND TAXABLE PROPERTY IN CITY OF CENTERVILLE (HEREIN CALLED THE "TAXING DISTRICT") hereby certify that the TAXING DISTRICT is situated partly in this County d that: CURRENT VALUATION - The market value and net tax capacities of all taxable property in the TAXING DISTRICT in this county as assessed in 1991 for the purpose of computing the rates of taxes collectible in 1992, are as follows: . Estimated Market Value Net Tax Capacity al Estate: Residential Homestead (Non-Ag) (Class la ,& Ib) $ 43,221,700 $ 501,954 ~gricultural (class 2 & 4b(3) Commercial & Industrial (class 3,5) I?ublic Utility Railroad Operating Property ~ll other Commercial & Industrial 1,135,400 2,621,100 o o 12,858 103,728 o o ~on-Homestead Residential (Class 4a,4b,4c,4d & 4e) 1,765,600 62,186 .ommercial & Residential Seasonal/Rec II' (Class lc & 4c) o o Jther Total Real Estate $ Total Personal Property $ Total Real & Personal Property$ If applicable to the TAXING DISTRICT 48,743,800 $ 680,726 699,500 $ 31,577 49,443,300 $ 712,303 3ubtract: Captured tax capacity of tax increment dist. 10% of 200 KV Transmission lines Fiscal Disparity Contrubution Value Subtotal: Local tax rate determination value J: Fiscal Disparity Distribution Value 134,047 o 47,832 530,424 286,752 817,176 Total Adjusted Taxable Net Tax Capacity ~.CERTIFICATION - CITY OF CENTERVILLE CITY COUNCIL MEETING MARCH 26, 1997 Pursuant to due call and notice thereof, the City Council for the City of Centerville held their regularly sc~eduled council meeting on March 26, 1997, at City Hall. Acting Mayor Mary Jo Helmbrecht 'called the council meeting to order at 6:05 P.M. PRESENT: Councilmember Mary J 0 Helmbrecht Councilmember Sanna Buckbee Councilmember Theresa Brenner Councilmember Laura Powers-Rasmussen ABSENT: Mayor Tom Wilharber Jim March STAFF/CONSULTANTS: Ry-Chel Gaustad Paul Palzer David Nyberg Ken Peterson -:1,~ APPROVAL OF THE MINUTES: Janumy 15, 1997 Senior Housing Workshop Meeting- MOTION by Councilniember Brenner, seconded by Councilmember Powers-Rasmussen to approve the January 15, 1997, Senior Housing workshop meeting minutes. Brenner yes, Powers- Rasmussen yes, Helmbrecht yes, Buckbee abstained. ...c - Ff!bmmy 4, 1997 Surface Water Management Plan Workshop- 1\IOTION by Councilmember Powers-Rasmussen, seconded by Councilmember Brenner to table the Fe~n:9-rY4, 1997, SWMP workshop meeting minutes. Motion carried unanimously. - March 8, 1997 Strategic Planning Workshop Meeting- MOTION by Councilmember Brenner, seconded by Councilmember Buckbee to approve the l\farch 8, 1997, Strategic Planning workshop meeting minutes. Motion carried unanimously. Councilmember Buckbee asked, "Will Mr. Brimeyer or staff will be working on the City's t\Iission Statement?" Councilm~mbe!Buckb_~e suggesteci, two Committee members, two citizens and a Councilmember sit'on the mission statement comrmttee. Councilmember Helmbrecht ~ suggested staff find out if Mr. Brimeyer will be addressing the issue and report back to the council. February 26, 1997, Council Meeting Minutes - MOTION by Councilmember Buckbee, seconded by Councilmember Brenner to approve the February 26, 1997, council meeting minutes with corrections. Motion carried unanimously. - PAYMENT OF CLAIMS: The City of Centerville March 13 - 26 MOTION by Councilmember Buckbee, seconded by Councilmember Brenner to approve the receipts and disbursements of March 13- 26th. Buckbee yes, Brenner yes, Helmbrecht yes, Powers- Rasmussen abstained. Centennial Fire District March 20 - MOTION by Councilmember Powers-Rasmussen, seconded by Councilmember Buckbee to approve the Centennial Fire District disbursements. Motion carried unanimously. Councilmember Helmbrecht announced the corrected time for the Peltier Lake Drive Informational Meeting scheduled on April 2, 1997, starts at 7:00 P.M. SET AGENDA: Complaint Peltier Lake Drive - Steven Marcello Traffic on 20th and Main MOTION by Councilmember Powers-Rasmussen, seconded by Councilmember Brenner to approve the set agenda. Motion carried unanimously. t OLD BUSINESS: Surface Water Management Plan (SWMP) - Barritt Lovelace of MSA Mr. Nyberg introduced Barry Lovelace who will go through the updated outline briefly and hopefully the SWMP will be approved. Mr. Lovelace proposed solutions from the workshop meeting objectives. First, to reduce to the ..~ greatest extent possible, erosion and sediment depositing from new construction sites into natural water resources within the City of Centerville. Development of the erosion and sediment control policy will occur in 1997 and enforcement will begin during the 1998 construction season. The second effort is to minimize potential damages from flooding of personal and public property. MSA updated the changes, placing the Center Oaks storm water improvements in the capitol improvements section of the plan. In addition, the Peltier Lake Drive improvements will be added to the capitol improvements section of the plan. l\1r. Lovelace explained there are three concentrated discharge locations. MSA is proposing to protect the water quality~of Cle-arwaferCreek ditch system;:....Peltier Lake and Centerville Lakc.~.:::. Mr. Lovelace proposed to initiate sweeping more frequently at direct discharge points along ..~ t t Peltier Lake Drive and Brian Drive. The plan will be coordinated with Anoka County for more frequent sweeping along Main Street. Mr. Lovelace commented, MSA plans to maintain the integrity of the City of CenterviIIe storm water collection system. Mr. Lovelace continued, MSA proposes to do so by developing a systematic approach to the maintenance of the storm water ponds and ditches begining in 1998. Mr. Lovelace commented, MSA may be able to estimate the future use, helping the city budget for updates to the storm water collection system. Further, to protect the recreation, fish and wildlife resources, Mr. Lovelace suggested the Council adopt a Shoreland Ordinance. Development of this policy should occur during 1997 with a target approval date for the end of the year. Councilmember Brenner asked "Should the Shoreland Ordinance be addressed sooner in case of any upcoming developments?" Mr. Nyberg commented, the only development that would be affected within 1000 feet of lake shore will be the Lakeland Hills Development. Mr. Lovelace explained, MSA can provide information to the city to increase public participation through information and education. This can be achieved by publishing regular features in the City of CenterviIIe newsletter to increase public awareness of water resource issues and management practices. Additional updates will include adding a stormceptor manhole to the Center Oaks Storm water improvements. Mr. Lovelace explained the new stormceptor technology. This -particular stormceptor is nice because, an overflow does not affect the sediment being processed. Councilmember Helmbrecht asked "How much does each unit cost?" Mr. Lovelace replied, $11,500 each. CounciImember Helmbrecht asked if the city could get some history on the stormceptors. Mr. Nyberg commented -,:=-~. the City of Savage will be the first city implementing the stormceptors. Mr. Lovelace volunteered __.oi;c to research the stormceptors. Mayor Tom Wilharber arrived at 6:25 P.M. Mr. Nyberg commented if the Council is comfortable with the updates to the SWMP he would recommend approval of the plan and to submit the plan to Met Council. Mayor Wilharber clarified there are no other changes to the SWMP outside of the updates indicated anhe workshop. Mr. Nyberg replied, there are no other changes. MOTION by Mayor Wilharber, seconded by Councilmember Brenner to approve the SWMP submitted by MSA dated March 1997. Motion carried unanimously. Ml}eling with MSA, LinD Lakes and Jim March - Ms. Gaustad asked Mr. Nyberg to give the Council an update on the meeting with Lino Lakes. Mr. Nyberg reported the Lino Lakes Council may be interested in providing service to Gerald Rehbein's'property, located offCeda(Street-...,~The Lino Lakes City Council plans to have a ~'" workshop on April 9, to discuss their options. -- t PETITIONS AND COMPLAINTS: Councilmember Powers-Rasmussen explained she had been approached by a Police Officer because of the traffic concerns on 20th and Main Street. Councilmember Powers-Rasmussen requested a pedestrian walk be placed at the intersection. Mayor Wilharber suggested sending a letter to Anoka County requesting a safety study on the intersection and perhaps it's time for traffic lights. t MOTION by Mayor Wilharber seconded by Councilmember Powers-Rasmussen to direct staff ~ to write a letter to Anoka County requesting a safety study be completed for traffic lights and a pedestrian walk way on 20th and Main. Motion carried unanimously. Police Contract - Councilmember Buckbee questioned the status of the Police Contract. Mayor Wilharber commented, on April 2, at 4:00 P.M., Joel Heckman, Jim March, MaryJo and himself plan to sit down and discuss what can be done. Mayor Wilharber is considering proposing 24 hour coverage and a part-time Community Service Officer (CSO). Further, if a new public works building is built, the city can designate a parking area for a police car. Mayor Wilharber asked Officer Ron Nelson, "Is there any other issues the city should be aware of?" Officer Nelson suggested the snowmobile issue be addressed before next winter. Mayor Wilharber mentioned the snowmobile trails that are usually used won't be available much longer . with the new development. . Peltier Lake Dam -_ Councilmember Buckbee spoke to Steve Marcello and he was concerned with the lowering of Peltier Lake Dam. Councilmember Buckbee said Mr. Marcello indicated Jim March did an excellent job addressing the Dam issue. Further, Jim is at the RCWD meeting. Councilmember Helmbrecht commented; Columbus Township and the City of Hugo had representatives attending =-, the RCWD meeting this evening, she was pleased to have Jim representing the City of Centerville. Mayor Wilharber suggested the Council read the letter sent to Kate Drewry from Jim March. ~~=~ Councilmember Helmbrecht read the letter; :; "As per our last phone conversation, I am writing this letter to indicate that the City --Council in Centerville request that a public hearing be held before any operational study be conducted on the Peltier Lake Dam. The City Council is interested in allowing the residents living on Peltier Lake to become stakeholders in the matters regarding the lake. The City of Centerville would be more than willing to help in disseminating information on any potential public hearing that would be scheduled to discuss this issue in more detail. Thank you for this opportunity to provide input." Councilmember Helmbrecht spoke With Jim March and-he indicated RCWD does not hold a ~~ public hearing on these issues. Mayor Wilharber mentioned, Steve Marcello brought up a good ~ - - idea. The Chain of Lake Park Reserve serves several areas and perhaps the park reserve should be notified and have opportunity to comment on the Peltier Lake Dam improvements. Councilmember Brenner asked, "Besides requesting RCWD to hold public hearings, does the city need to take a stronger stand on the issue?" Mayor Wilharber suggested, waiting until Mr. March returns and reports on the RCWD meeting. Councilmembers' Buckbee and Powers-Rasmussen agreed. Mayor Wilharber suggested, although the City Council meetings are boring, citizens should watch them and if not, they should at least read the newspaper to stay updated with the changes. l\-IOTION by Councilmember Buckbee, seconded by Councilmember Powers-Rasmussen to table the issue until the Council hears back from Mr. March. A letter from Paul Palzer - Councilmember Helmbrecht requested waiting until the Council receives more information and better understands the whole benefit program. Ms:-Gaustad commented, permanent part-time employees would receive $100 per month toward single coverage. Permanent full-time employees would receive $150 per month toward single coverage. Permanent full-time employees would receive $300 per month toward family coverage. In addition, any monies not used for single/family health coverage can be used toward life, ,'dental or deferred compensation. Councilmember Buckbee thought the flat rate benefits are based off the union contract agreement, so all employees would be treated the same. Ms. Gaustad agreed and reported the Union has agreed to the terms identified in the draft copy of the union contract. MOTION by Councilmember Helmbrecht, seconded by Councilmember Brenner to table the issue and request a letter from Jim with more information. Helmbrecht yes, Brenner yes, ..: Wilharberyes., Buckbee yes, Powers-Rasmussen abstained. ,'.' ~.~ Electrical Inspector Contract - Mayor Wilharber asked if Mr. Palzer had any additions. Mr. Palzer replied no. Mayor Wilharber..:":. read Mr. March's comments, "In discussing this contract with staff, the consensus is that Ken is providing a better service to the citizens than the State of Minnesota did. The City is also retaining a portion of the fee for inspections, whereas the City did not receive any revenue when we contracted with the State. Further, Mr. March recommends that the City renew the contract with Suburban Inspections for a period of two years commencing on April 1, 1997 and expiring on March 31; 1999". .~== - .: MOTION by Mayor Wilharber, seconded by Councilmember Buckbee to renew the contract as recommended by Mr. March. Motion carried unanimously. Garbage Contract- Mayor Wilharber explained Greg Hellings, Randy Hagerty and Jim March have set up a meeting for March 31, at 9:30 AM. to begin~rafting ~pecifications so the City can issue requests for garbage proposals. Further, Greg HeIlings indicated that'theOCity does not have to follow the _: formal bidding requirements. Councilmember Powers-Rasmussen volunteered to attend the t meeting. Mayor Wilharber commented, Everyone wishing to attend the meeting on March 31, is welcome. 4 ADMINISTRA TOR REPORT: Council Table and Chairs - Councilmember Buckbee spoke with Mike Cusick from the Cable Commission. He said the cable revenue funds can be used for microphones, tables, chairs etcetera. Councilmember Brenner suggested looking into purchasing an additional camera for map close-ups. Mayor Wilharber commented, the City of Blaine has a specific camera that puts maps on the air which is nice for the viewing.audience. Councilmember Buckbee commented Jim March was looking into purchasing a table and chairs. The newsletter - Ms. Gaustad commented Thursday, April 3, is the last date for articles to be submitted for the spring newsletter. Councilmember Brenner suggested putting the newsletter on future agendas. COMMITTEE REPORTS: Police Commission Meeting - Councilmember Helmbrecht was unable to attend due to the weather conditions. Lions Club International - Mayor Wilharber commented he had spoke at the Lions meeting. Mayor Wilharber reported the Lions suggested building a community center in Centerville. The Lions voiced interest in working together with the City, EDC and the Police Department on the "Welcome Wagon" packets. 4 '- Mayor Wilharber relayed a thank you from the Lions Club to the Council for their.help and input. Further, the Lions Club is interested in helping with Centerville Senior Housing. MOTION by Councilmember Powers-Rasmussen, seconded by Councilmember Helmbrecht to adjourn the March 26, 1997, council meeting. Motion carried unanimously. Meeting adjourned at 7:15 P.M. Respectfully Submitted, ~ }jaLLfJf LrL0 R y-Chel Gaustad City Clerk ~...~ t CITY OF CENTERVILLE CITY COUNCIL WORKSHOP MEETING MARCH 19, 1997 PRESENT: Tom Wilharber, Mayor Theresa Brenner, Councilmember Laura Powers-Rasmussen ABSENT: Sanna Buckbee, Councilmember Mary Jo Helmbrecht, Councilmember STAFF/CONSULTANTS: Jim March, City Administrator Ry-Chel Gaustad, City Clerk David Nyberg, City Engineer --------------------------------------------------------------------- --------------------------------------------------------------------- A workshop was duly scheduled and called to order by Mayor Tom Wilharber at 6:00 P.M. 1997 Seal Coat Proiect: David Nyberg (City Engineer) gave a brief overview of the proposed 1997 seal coat project. Mr. Nyberg suggested sealcoating; Mill Road, Old Mill Road, North and South Robin Lane, Cardinal Drive, 73rd Street, Quebec Street, City Hall parking lot and areas of Peltier Lake Drive. Mr. Nyberg suggested not sealcoating Mill Road if the Council is considering reconstructing the road within two years. "Would Peltier Lake Drive road reconstruction and sealcoat be assessed to the properties?" asked Councilmember Brenner. Mr. Nyberg replied, a portion of the cost will be assessed to the properties, however, the city will not be able to assess 100% of the cost for road improvements. The Council discussed sealcoating Peltier Lake Drive and Mill Road and concluded to seal coat Mill Road and parts ofPeItier Lake Drive. Surface Water Management Plan: Mr. Nyberg reported along with himself, a representative of the Metropolitan Council, Dean Johnson and Jim March met and discussed submitting a proposed Surface Water Management Plan (SWMP), for Met-Councils consideration. Mr. Nyberg would like to be prepared to update the lift station off LaMotte Drive in the spring of2000. Mr. Nyberg explained the section on erosion control. Certain agencies will be reviewing the plans for a period of time, and intrim, the City could update the SWMP to include a shoreland ordinance. ~ Mr. Nyberg noted Lakeland Hills may be affected by the SWMP. Adding, future growth will be an area for consideration by the area's agencies. Councilmember Brenner questioned placing a moratorium on all building within the city. Mr. Nyberg mentioned the Metropolitan Council would rather work with city staff than have theCity place a moratorium on building. Mr. Nyberg reported Rice Creek Watershed District (RCWD) is willing to work with the City to provide additional street maintenance. RCWD requested the streets be swept before untreated sand/debris flows into the creek. RCWD has approached the city for sweeping assistance. Mayor Wilharber suggested coordinating street sweeping with Anoka County. Mr. March reported, Mr. Palzer (public Works DirectorlBuilding Official) mentioned the streets are swept in the spring, scheduling more road sweepings will eliminate part of the untreated run off Mr. Nyberg suggested the Council consider adopting a shoreland ordinance since this needs to be complete prior to Metropolitan Council approving the comprehensive plan. Further, the ordinance could protect the natural resources and prevent additional contaminated run off Mr. March reported the Metropolitan Council is in receipt of the City's Water Comprehensive Plan, however, the plan is pending receipt of a letter of map revision (LOMR) from FEMA. Mr. Nyberg mentioned RCWD has a sixty-day approval process, and the target date is the end of the year. Stormwater Fee: Mr. Nyberg gave a brief overview of the stormwater utility fees. Mr. Nyberg suggested implementing a stormwater fee on developments, due to the direct impact on the creek. Mr. Nyberg briefly discussed storm sewer depreciation and stormwater pond sediment removal. Mr. Nyberg indicated MSA has documented the stormwater fees and the records indicate the largest impact has been created by developments. Mr. Nyberg mentioned he will have some hard figures in the near future and the City Attorney will be looking at the fee schedule. Further, Mr. Nyberg suggested the city charge $4.00 instead of$2.00 for drainage fees. Utility Issues on 20th and 21st Avenues: Mr. Nyberg described the possible options to service the south side of the industrial park. A meeting has been scheduled with the City ofLino Lakes to discuss a possible joint adventure to service the industrial park with an interconnection. Another option is to lay the utilities on the proposed 21st Avenue extension connecting to Cedar Street and cross from the west to the east and service 20th Avenue. Mr. March commented the industrial park will be serviced if either option is elected. Mayor Wilharber questioned the likelihood of additional MUSA being granted by the Metropolitan Council ifLino Lakes and Centerville worked together on an extension. Peltier Lake Drive: Mr. Nyberg stressed a need to address improving Peltier Lake Drive road and providing utilities. Mr. Nyberg suggested providing water to Lakeland Hills Development and suggested the watermain should be looped to prevent a one way operation. Mr. Nyberg mentioned, Mr. Mike Black may request utility service down Peltier Lake Drive and will compensate the City for the cost to cross the creek. ~ 2 t MOTION by Councilmember Brenner to adjourn the March 19, 1997, workshop meeting. Motion seconded by Councilmember Powers-Rasmussen. Motion carried unanimously. The March 19, 1997 Workshop adjourned at 8: 15 p. m. Respectfully Submitted, .J;) (1lLJ2 )!)aLL0tcUL -r~--F '- , Ry-Chef Gaustad City Clerk - ~ 3 ~ CITY OF CENTERVILLE CITY COUNCIL MEETING MARCH 12, 1997 Pursuant to due call and notice thereof, the City Council of the City of Centerville held a public hearing and a regularly scheduled council meeting on March 12, 1997, at the City Hall. Mayor Tom Wilharber called the meeting to order at 6:05 P.M. PRESENT: Mayor Tom Wilharber Councilmember Theresa Brenner Councilmember Laura Powers-Rasmussen Councilmember Mary Jo Helmbrecht present at 6:19 P.M. ABSENT: Councilmember Sanna Buckbee Ry-Chel Gaustad, Clerk STAFF/CONSULTANTS: Jim March, Administrator David Nyberg, Engineer ------------------------------------------------------------------------------------------------------------------ CONSIDERATION FOR LOT SPLIT: Mr. Dan Tourville, 6994 Centerville Road was present to discuss his .71 acre lot split request. MOTION by Councilmember Brenner, seconded by Councilmember Powers-Rasmussen to approve the Tourville lot split. Motion carried. APPROVAL OF MINUTES: February 12, 1997 Minutes - MOTION by Councilmember Brenner, seconded by Councilmember Powers-Rasmussen to approve the February 12, 1997, minutes. Motion carried. February 26,1997 Minutes - Tabled PAYMENT OF CLAIMS: The City ofCenterville - February 26-28 MOTION by Councilmember Powers-Rasmussen, seconded by Councilmember Brenner to approve the disbursements from February 26 - 28th. Motion carried. The City ofCenterville - March 1 -12 MOTION by Councilmember Powers-Rasmussen, seconded by Councilmember Brenner to approve the disbursements from March 1 - 12th. Motion carried. Centennial Fire District - March 6 MOTION by Councilmember Brenner, seconded Councilmember Powers-Rasmussen to approve the Ce~tennial Fire Districts disbursements of March 6, 1997. Motion carried. SET AGENDA: Senior Housing Water Interconnect 1997 Seal Coat Program A Letter from CircleILex Police Department Lions Club Police Commission MOTION by Councilmember Brenner, seconded by Councilmember Powers-Rasmussen to approve the set agenda. Motion carried. PETITIONS AND COMPLAINTS: APPEARANCES: Kathryn Force of MSA - Water Supply Plan - Kathryn Force was present to discuss the highlighted changes to the water supply plan. Councilmember Helmbrecht was present at 6: 19 P.M. Ms. Force discussed changes to Chapter 6, Water Tower. The 400,000 gal. water tower will be constructed by year 2000. In addition, assuming that the wells are down then the water tower will provide adequate storage capacity. Mr. Nyberg suggested, an odd-even sprinkling ban during days at 90% of pumping capacity, although if the city uses 100% of the pumping capacity a sprinkling ban is required. Mr. Nyberg suggested adopting a sprinkler ban ordinance to maintain some type of control. Ms. Force mentioned cities usually establish a team for city sprinkling bans. Mayor Wilharber asked, "Whose normally on the sprinkling ban team?" Ms. Force replied, usually the water superintendent spearheads the program. Ms. Force discussed changes to Chapter 7, Interconnect. Ms. Force discussed using the interconnect in conjunction with the water tower. Mayor Wilharber understood the interconnect will be used in emergency situations. Mr. Nyberg agreed the interconnect will be used as a back up after the water tower is in place. MOTION by Brenner, seconded by Helmbrecht to approve the highlighted changes to the Surface Water Supply Plan (SWMP) and to submit to the Met Council and Minnesota _ Department of Natural Resources. Motion carried. Mike Black - Royal Oaks Realty - t Mr. Black discussed three scenarios to loop the water main under the creek and down Peltier Lake Drive. Royal Oaks is willing to offer the city $50,000 to run utilities down Peltier Lake Drive. Mr. Black predicted the development completion within two to three years. Councilinember Powers-Rasmussen suggested sidewalks to access the school since there is a concern with safety on County Road 14. Mayor Wilharber discussed sidewalks in and around the development. Mr. Black understood only a collector street required sidewalks. Mayor Wilharber commented running sidewalks from the east side of Centerville Road, connecting to the proposed south road near the school property would avoid safety hazards. Mr. Black confirmed lot 2, blocks 1-8 is the area for the sidewalk location. Mayor Wilharber agreed with Councilmember Powers-Rasmussen on the safety concerns. Nyberg commented, the city may want to consider sidewalks on Peltier Lake Drive if it is reconstructed. Mayor Wilharber suggested waiting until the Informational Meeting to receive the citizens input. Mayor Wilharber asked for input from the Council. Councilmember Helmbrecht commented, she was fine with running a sidewalk from Centerville Road to meet the trail on the west side of the school property. Councilmember Brenner suggested sidewalks through the development. Mayor Wilharber asked Mr. Black, "Is the section of sidewalk agreeable with Royal Oaks?" Mr. Black commented it would be agreeable if the city pays for the trail and the city maintains responsibility for the sidewalk maintenance. Mr. Black commented the trail is clearly there to t accommodate people beyond the development and if the city wants sidewalks perhaps the city should pay for it. Mr. Nyberg commented Mr. Blacks wishes were not out ofline. Mr. March commented the least the developer could do is provide the sidewalk. Mr. March recommends the developer put in a sidewalk along the west side of the development. Mr. March continued, requiring the developer to pay for the concrete, sidewalk trail easement to the school property and to the southern stub of Centerville Road is the least the developer could do. Mr. Black commented the request was way out ofline, if the City wants a sidewalk the developer can put in the sidewalk, but the city should pay for and maintain it. Mr. March suggested tabling the issue, although since this is a safety issue, he felt the issue should not be up for debate. MOTION by Powers-Rasmussen, seconded by Helmbrecht to require the developer to put in a continuous concrete trail way from Centerville Road to the east, following the roadway to the south and down to the school walkway. In addition, the cost will be credited out of the trailway dedication with all overage paid by the developer. Motion carried. Mr. Black questioned the maintenance responsibility. Councilmember Helmbrecht explained the only city maintained sidewalks are the sidewalks the school has deemed hazardous. Mr. Black asked, "Since the city asked to have the developer pay for it, can the city maintain it?" . Councilmember Helmbrecht commented the city has limited equipment. Councilmember Powers- Rasmussen commented the city has an ordinance which explains property owners have to maintain the sidewalk on their property. Mayor Wilharber asked for further questions. There were no ~ further questions. Mary Capra - Welcome Service - Mary Capra gave a presentation on the Welcome Neighbor program and requested approval for EDC to implement it in Centerville. MOTIPN by Councilmember Brenner, seconded by Councilmember Powers-Rasmussen to approve the Welcome Neighbor program. Motion carried. Lifetime Achievement Award - MOTION by Councilmember Powers-Rasmussen, seconded by Councilmember Helmbrecht to appoint Councilmember Brenner as EDC Lifetime Achievement Award Liaison. Mayor Wilharber yes, Councilmember Helmbrecht yes, Councilmember Powers-Rasmussen yes, Councilmember Brenner abstained. 1997 Seal Coat Program - Mr. Nyberg explained MSA could do a Seal Coat Plan for the City. MOTION by Councilmember Helmbrecht, seconded by Councilmember Brenner approving MSA to do a job specification letter not to exceed $1,400 for a City Seal Coat Plan. In addition, approving staff to work with the City Engineer to plan a proposal to ensure the city can receive a better price on larger jobs than on smaller jobs. Motion carried. Water Interconnect - A copy of the Surface Water Management Plan was distributed by Mr. Nyberg. Mr. Nyberg presented his draft of the Surface Water Management Plan and storm water utility fees. The Council elected to have a workshop on March 19, 1997,6:00 P.M. to discuss 1) SWMP 2) Peltier Lake Drive Information Meeting 3) Interconnect 4) Other city business The Council plans to meet with the City ofLino Lakes to discuss the interconnect. Letter - Dean Johnson - Councilmember Helmbrecht agreed with Mr. March. The city should have an actual invoice for potential services rendered. MOTION by Councilmember Helmbrecht, seconded by Councilmember Brenner to have staff notify Dean Johnson by letter asking him to indicate an actual cost for the services rendered. Motion carried. ~ Letter - City of Hugo Dam Design - MOTION by Councilmember Helmbrecht, seconded by Councilmember Brenner to send a letter to RCWD on the issue of Peltier Lake Dam Operations and request a public hearing be set, prior to further consideration. Motion carried. Mayor Wilharber mentioned the residents on Peltier Lake are not interested in having the lake lowered. Mayor Wilharber requested a carbon copy of the letter be sent to the City of Hugo. 41 Union Contract- Councilmember Powers-Rasmussen asked for clarification on the paid and not paid holidays in the union c6ntract. Mr. March explained the ten paid holidays on the list. Further, employees are required to take vacation pay on the day after Thanksgiving and Christmas Eve. Mr. March received comments from Mr. Hellings. He said the contract met with all legal requirements and met with his approval and annotations. Councilmember Helmbrecht asked if there will be any change with full-time and part-time employees. Mr. March responded there will be no change to the status of full-time and part-time. MOTION by Councilmember Brenner, seconded by Mayor Wilharber to approve the union draft contract changes between the City of Centerville and the local union. Clarifying, the city only accepts the sentences stating that the $150 and $300 are only applicable to benefits when the cost of single or family health care has not met the threshold of the mentioned amounts. Motion carried. NEW BUSINESS: Crack Filling - Mr. March reiterated the request letter from Mr. Paul Palzer, Building OfficialJPublic Works Director recommending entering into a three-year contract with Bergmann for crack filling. 4 MOTION by Councilmember Powers-Rasmussen, seconded by Councilmember Brenner to accept the proposal as per the letter dated March 4, 1997 from Bergmann for street crack filling for three years at the rates specified in letter. Motion carried. National Night Out - Mayor Wilharber referred to a letter received from Cindy Elofson, CirILex Police Department, indicating the National Night Out is August 5, 1997. Mayor Wilharber commented Centerville was not active last year, however the Police Department would like to see the city be active this year. Councilmember Helmbrecht commented the other cities have full-time employees promoting the neighborhood watch whereas the City of Centerville does not have a full time employee. Mayor Wilharber commented a Community Service Officer is one of the things the City will be looking at when renewing the police contract. Lions Club - Mayor Wilharber reported he will be speaking at the Lions Meeting March 13, in Hugo. Mayor Wilharber commented he will be delivering an update on City issues such as Senior Housing. Police Commission Meeting - ~ .. Councilmember Helmbrecht volunteered to attend the Police Commission Meeting. Planning and Zoning Meeting - Councilmember Helmbrecht reported the Planning and Zoning Commission currently is working on updating the pawn shop ordinance. They requested a copy of the Lino Lakes pawn shop ordinance. Senior Housing Update- Councilmember Brenner updated the Council on Senior Housing. Mr. March and Council member Brenner met with the Barett family on Monday morning to discuss their property for the Senior Housing location. The Barett family would like to sell the three and a half acres in the back of the house for $70,000 and sell one acre with the house and garage for $30,000. Ms. Barett who is living in the house has a life time estate to live in her home until death. The Barett family requested the buyers pay for the title and the survey. Further, the Barett family requested Ms. Barett have a senior unit. Also, the Barett family requested the buyers maintain Ms. Barett's home until she leaves. ~ Councilmember Brenner spoke with Mr. March about some concerns. Councilmember Brenner spoke with Ms. Barett. She was concerned with some issues of moving out, since she has many memories there and she asked what would happen to her home if she was to move into the senior homing. Councilmember Brenner didn't know what to say. Councilmember Brenner voiced a liability concern if the City were to own the house and she were to live in it. Mr. March explained some options; the agreement could include purchasing three acres now and purchase the remaining property when it becomes available. Additional research would have to be done on a lot split and a purchase agreement. Councilmember Powers-Rasmussen suggested discussing the concerns with Ms. Barott. Mayor Wilharber suggested Mr. March and Ms. Brenner continue to work with the Barett family and bring any other concerns to the Councils attention. Mayor Wilharber mentioned the Baretts have been in Centerville for years and suggested the Senior Housing Development be named after the Barott family. Mr. March reported the property market value is $75,600. The home was built in 1877. The annual taxes are $1,006. The land was valued at $3 1,400 and improvements were valued at $44,200. Mayor Wilharber thanked Jim and Theresa for reporting their findings. Mayor Wilharber announced the City will be holding the Board of Review on April 9, 1997 at 6:00 p.m. ADMINISTRA TOR REPORT: Mr. March summarized the outlook for staff training. Ken and Paul will be taking some building classes. Tim will be taking a course for Public Works. Jim and Danell will be attending a TIP training seminar. Pubic Works staffwiIl be attending a safety course in Blaine. Ry-Chel is looking to become involved in the Municipal Clerks Association. They have a board member position opening that she would like to explore. Mr. March will be attending the Managers Conference in Brainerd. Ry-Chel and DaneIl will be attending the Clerks Institute in July. Mr. ~ March explained the League's Annual Conference is the second week in June. The Clerk has .. attended in the past and Mr. March may attend. Mr. March commented he wasn't sure if any Council members would be interested in attending. Further, Mr. March was pleased that the employees are willing to have additional training. Councilmember Brenner commented she would be interested in attending the Annual League Conference. t MOTION by Mayor Wilharber, seconded by Councilmember Brenner to accept the Admi~strators proposal on training for members of the staff Motion carried. Garbage Contract - Mr. March suggested Randy, Greg and he decide what needs to be included in the garbage contract. Cleaning Contract - Mr. March reported he planned to try a cleaning service on a trail basis. Councilmember Helmbrecht suggested receiving bids since some people in the community are interested. Mr. March said he did receive another estimate for $85.00 per week. Cedar Street Park - Mr. March reported the City received the Cedar Street property for park purposes in 1975 from the State of Minnesota. Greg is looking to see if the city can use the property for any other purposes. Intern - Mr. March spoke to the Administrator in Mahtomedi about the Intern they hired. Mahtomedi Administrator indicated they received some good applicants. Ten dollars is the average wage with no benefits. Mr. March commented he planned to send an ad to the Universities and put the ad in the League's Cities Bulletin. 4 MOTION by Councilmember Helmbrecht, seconded by Councilmember Brenner to adjourn the March 12, 1997 Council meeting. Motion carried. Meeting adjourned at 8:45 p.rn. Respectullly Submitted, ~~t~ City Clerk 4 ,. City Council Workshop Meeting Minutes of March 8, 1997 ,. - ~ CITY OF CENTERVILLE CITY COUNCIL STRA TEGIC PLANNING WORKSHOP MARCH 8, 1997 Pursuant to due call and notice thereof, the City Council of the City of Centerville held a Strategic Planning Workshop on March 8, 1997, at City Hall. Mayor Tom Wilharber called the workshop meeting to order at 7:35 AM. PRESENT: Tom Wilharber Mary Jo Helmbrecht Theresa Brenner Sanna Buckbee Laura Powers-Rasmussen ST AFF/CONSUL T ANTS: Jim March, Administrator Ry-Chel Gaustad, Clerk Jim Brimeyer, Brimeyer Group, Inc. ~ Mr. Brimeyer briefed the Council and staff on his background and experience. Mr. Brimeyer began discussion on the Strategic Planning Process. EXPECT A TIONS * Set priorities * Attempt a mission statement * Develop an Action Plan * Communicate the Plan to the public * Identify attainable goals x Measilre achievement * Stay focused * Create realistic expectations ._t. ~ * Education Council Citizens * Old, growing community * Declining rural community * Changing * More new residents * "Small town" feel (church and school) * Younger population * Limited involvement by citizens * Community environment * Families with limited leisure time Commuters Dual careers WHO ARE WE? 2 ~, , .... ~ 4 4 " t - " SOCIAL/POLITICAL NEEDS * Provide healthy, safe community Children to seniors * Provide for youth citizenry * Manage growth -- residential vs. commercial School capacity Day care * Work opportunities * Environment protection * Quality development * Redevelopment * Image/appearance * Housing quality i , IJ WEAKNESSES t * Relationship with Advisory Boards * Surrounded by others * Competition from others * Public transportation * Freeway access * Public works image * Public works facilities * Customer service Image of past practices * Water table * Council personalties (image) * Consultant relationship * Regional park impact Public safety * Dwell on the past 4 4 /, VJ " * Strong administrative staff * Strong Council * Long-term consultants * Responsible citizenry * Improving financial situation * New comprehensive plan * "Star City" designation * Location -- freeways * Regional park proximity Nature Center * Quality services Police/fire - Good relationship Building code New infrastructure Recycling * Good school system * Planning process Park development Senior housing * Good businesses ~ STRENGTHS 5 'f~ OPPORTUNITIES t * Available land All uses Willing developer(s) * Regional park development Trail Buildings Playground Streets * Location Collaboration with other agencies * Relocation businesses Target our choices * Timing in today's market ~ Office warehouse Unique businesses * Expansion of existing business 4 6 \.", * Create a balanced community Residential - good mix Commercial Industrial . Environmental * Quality education Space All ages * Youth activity opportunities ~ RESPONSE 7 '.:', STAKEHOLDERS t * School * County * Church * Adjoining cities * Met council * Taxpayers Residential Business * Police * Fire * Employees t * State * Consultants * Developers Existing Potential * Chamber * Service Clubs * Children/youth * Advisory boards 4 8 ,~ RESPONSE TO STAKEHOLDERS * Good, quality services * Keep their interests in decision-making process * Know what they want * Create "interest" groups downtown residential * Opportunities Recreational Youth * Prudent, wise use of resources PHILOSOPHYN ALUES * Conservative spending * Responsive * Listen to stakeholders * Preserve and enhance sense of community * Respect for individual rights ~ 9 * History * Island of land * Old * Lakes * Recycling success * Customer service * Lifelong residency -- Good feel 4, UNIQUE I 4 4 10 THREATS * Developers Uses Not part of bigger picture * Lino Lakes Interchange development Impact on existing business * Unfunded mandates; levy limits * County projects * School funding * Growth Too much Too fast t The Council ressesed for lunch at 12: 15 P.M. The Council opened the workshop meeting at 1 :00 P.M. ~ 11 ISSUES Promote economic development. - commercial and industrial . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Interconnect water system with Lino Lakes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Develop senior housing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . New Public Works facility. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Water tower . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Review police services. - contract, share, ourselves . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Implement LaMotte Park design. 6-8-7 -8-8-4 = 41 7-6-7-7 = 27 5-6-4-4-8 = 27 1-3-5-7-6 = 22 7-8-6 = 21 4-3-3-5 = 15 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-3 = 11 Redevelop downtown area (Public/private). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Improve Advisory Board role. - Mission - organized - focused - membership quality . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12 1-4-5 = 10 2-3-5 = 10 , , - 4 4 , , ~ Retention of existing business. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .... .. .. .. .. .. .. .. .. . . . . . . . . . . . . . . . . . . 8 Update ordinances and codify. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. .. .. .. .. .. .. .. .. .. .. .. .. 4-4=8 Moratorium on residential building. (Schools, infrastructure, transportation.) .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. . .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. 7 Develop/plan youth activity programs. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. . .. . . .. .. .. .. .. .. .. .. .. .. 1-6 = 7 Continue strategic planning process. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. . . . . .. .. .. .. .. .. .. .. .. 2-3-1 = 6 Citizenlbusiness survey. t .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. . . .. .. .. .. .. .. .. .. .. .. .. .. 6 Consider establishing HRA for housing (senior). .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. . . . . .. .. .. .. .. .. .. .. .. .. .. .. .. 4 Plan for infrastructure repairs and expansion. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. . .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. 4 Trailway on Mill road. .. . .. .. .. .. .. .. .. .. .. .. . .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. . .. . .. .. . .. . .. .. .. .. . . . . . .. .. .. .. .. .. .. . . . . . 3 Update zoning per Compo Plan. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 Obtain credit rating. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 ~ Expand and enhance City festivals, events. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 1 1 Water loop - Peltier Lake Drive .. . .. .. .. . .. . . .. . . .. .. .. . .. .. .. . .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. . .. .. .. .. .. .. .. .. . .. .. . .. .. . .. .. .. .. .. . .. .. Review City services/contractual services. Add more staff - office/public works. . .. . . .. . . . .. . . . .. .. . .. .. .. . .. . . .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. Develop higher range housing. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. 14 1-1 = 2 " , . 2 t 1 - 4 . - ECONOl\fiC DEVELOPMENT WHAT * Need to get development here * Market vacant land WHY * Tax base * Job opportunities * Self-sufficient city * Service to community CONSEQUENCES * High taxes ~ Limited base * Relocate closer to work * 1faintenance of property Decreasing values * Take whatever comes in Quality issue * Seize the opportunity Timing ~ 1 c:; . ECONOl\fiC DEVELOPMENT - Continued 4 VISION * Broader, diversified tax base -- more commercial/industrial * Quality, desirable business * Quality housing * Demand for existing housing * Self-sufficiency * Provide higher level of services BARRIERS * Time, $, staff * Water capacity * Lack of definition of desirable business * Knowledge of market conditions * Advisory board assistance and development * No clear city plan * Identifiable incentives t 4 , h - , ' t . ECONOl\flC DEVELOPMENT - Continued STRATEGIES * Staff added Contractual Temp/lease Brokers (commission) * Incentives $ What type * Match the "competition" (know the competition) * Facilities Water * Market study 17 ECONOMIC DEVELOPl\tlENT - Continued ACTION * Determine what is available: Market information Star City information Economic development information Available indistrial property Facilities Water interconnect and tower Sewer * Financial plan Within context of all projects * Incentive/competition Survey of businesses in other cities Establish criteria for incentives CA 4/7 CA 4/30 Engr.l 5/7 Fin.lCons. CA 4/20 18 . - t 4 l \. " ~ . WHAT * Obsolete facilities * Safety * Equipment storage * Safe, healthful environment * Trashy WHY * Image * Safety * Investment in equipment * Utilities cost CONSEQUENCES * Equipment wear and tear * City image within the community * OSHA violations -- liability * Environmental * Morale PUBLIC WORKS 19 . . J t PUBLIC WORKS WHAT * Obsolete facilities * Safety * Equipment storage * Safe, healthful environment * Trashy WHY * Image * Safety * Investment in equipment * Utilities cost t CONSEQUENCES * Equipment wear and tear * City image within the community * OSHA violations -- liability * Environmental * Morale ~ 7.0 . \.- ' . POLICE SERVICES WHAT * Contract expiring * Salaries for officers - negotiations * Full 24-hour service WHY * Growing City * Negotiations * Renew Contract CONSEQUENCES ~ * Costs go up * Cost effectiveness * Political issues ACTION * F act finding - check out options * Cost - capital, operating, do own * Proposals - * Level of service - citizens, etc. 21 WHO BY WHEN Mayor/CA 7/25 CA/ 3-5 Engr. months Council/ 6-12 CA months Council/ 6-12 CA months * Financing options pay for building . Bonds (tie to housing) * Maintain existing size of building Joint use * Begin the search * Env. - new site Soils ACTION WHO BY WHEN CAI F.C. 6-12 months CAI P.Works 6-12 Council months Mayor CAI 6-12 Mayor months CAI 6-12 Engr. months Meeting was adjourned at 4:15 P.M. Respectfully Submitted, hlfl/.{ I hl1tLt1faoC Ry-chel Gaustad City Clerk 22 to . '.J t 4 4 Centennial Fire District) 1996 ANNUAL REPORT Executive Summary The year of 1996 again was a year where we were able to increase our Safety Awareness programs and have a minimal amount of fire loss. Safety Education: The Safety Education and Fire Prevention programs continue to serve more people each year. These activities are described in detail in the Safety Education Section. We participated in the third annual Safety Camp which was held on August 1, 1996. This is a cooperative effort of Circle Pines/Lexington Police Department, Lino Lakes Police Department, Lino Lakes Park and Recreation, Centennial Fire District, and Lexington Fire Department. Training: We have an ongoing training program in place which provides semi-monthly training for the members. In addition, we had several members attend classes held elsewhere. We also held a series of management classes for the officers or potential officers. Emergency Runs: Our run volume again increased significantly during the year giving us a total of 889 runs or an eighteen percent increase. Again, a large percentage of the increase is due to carbon monoxide alarms and natural gas leaks. ~ Stations: There has not been any changes in any of the buildings. Although, we are exploring the upgrading of Circle Pines Station One. Membership: The current membership level is fifty (50) firefighters. We always have to watch the staffing during the day hours. This issue did improve during 1996. Equipment: We received a new pumper at Station Three that had been ordered in 1994. This is a valuable addition to the fleet. Summary: 1996 was another year where we continued to improved all aspects of our operations. We set some goals for 1996 and accomplished two of the three following items: 1. We improved our preplan program and published the first preplan book that is carried in each of our vehicles. 2. The third annual Safety Camp was held and that was a cooperative effort of the Circle Pines/Lexington Police Department, Lino Lakes Police Department, Lino Lakes Park and Recreation, Lexington Fire Department, and Centennial Fire District. Although we worked on the ISO rating, we did not complete this project. ~ 3. Safety EducatiQn Again, this year our volunteer firefighters contributed their efforts towards the fire prevention activities. The department as a whole feels this program was a success for 1996. The members visited each of four elementary schools in the fire district with a fire and safety program for all students in kindergarten through the third grade. The subjects were basically the same as last year with a few new twists to make the program more interesting. The subjects covered were: . -Smoke detector placement and testing. -Safety with matches and lighters. -Stop, drop, and roll exercise. -Checking doors before exiting and crawling under smoke. -Proper use of electrical cords. - Visible addresses on homes. -Kitchen safety. -Utility room cleanliness and safety. -Dialing 911 in an emergency situation. -Stranger danger. ~ The dialing 911 and stranger danger sections are presented by the police staff during our school visits. These school visits allow us to present our program to over 2,500 students in the four schools. A special thanks needs to be given to the teachers and principals of these schools for the cooperation. We also participated in the National Night Out event this year. Some members and a fire vehicle made an appearance at each of the crime watch group get-togethers. We also provided other programs for these Crime Watch groups per their requests. ~ Many special programs were conducted for other groups. These programs range from station tours for Cub Scouts to CPR classes for the employees of companies in our community. The smok~~'6r:~~~1~~~tr~~;~~i~'=n ongoing program for us. We actually carry them on our vehicles so that we can issue them when we notice a problem. . \ .~'-, K ';0F \ CV As in the past, we continue to be involved in the Anoka County Juvenile Task Force. '()~,'I~U\ This is a program which conducts classes to try to stop fire setting patterns with '\Y' l/ ..J~\ juveniles. v' }\~\r .,\ i{Z, \.:" \ C'<,~'J \\1, c The third annual Safety Camp was held this year on August 1, 1996. We had ninety five (95) children participate in this program. These children have completed the third grade and will be moving up to the fourth grade level. We select this age group due to the fact it is about the earliest they are able to grasp all the information given to them. This program is a cooperative effort of Circle Pines ILexington Police Department, Lino Lakes Police Department, Lino Lakes Park and Recreation, Lexington Fire Department, Safety Education Continued: and Centennial Fire Department. This is the first year that Lexington Fire Department was part of the program. Their assistance was greatly appreciated. Also, as part of the Safety Program, we inspected all commercial businesses in the Fire District and have done so for the past three years. This year we also had a lot of activity with new buildings. We perform a life safety plan review for each of new building within our district. In December, we also received approval from the State Fire Marshals' office to do the plan review for automatic sprinkler systems in our fire district. We currently have 216 businesses that we do inspections on. ~ Training, t The training of our personnel continues to be critical to the success of our firefighters in the performance of their duties. The most important part of the training program is the regular in-house training program which provides two training sessions each month for the members. Various organizations such as OSHA Rules and the National Fire Protection Association set guidelines for our training. We continue to exceed these each year. The subjects that are part of our training covers such things as basic firefighting, hazardous materials, community preplanning, and medical response. We also continue to train with our neighboring departments with whom we have mutual aid agreements. In addition to the regular in-house training, many of our members attend specialty schools held elsewhere. These classes range from firefighting or medical specialties to management level classes. In an effort to better train the officers of our department, we hosted several management classes which include three different classes on leadership. As in the past, all of our firefighters are State Certified Firefighters and are certified for Medical Response by the Minnesota Health Department. ~ t 1996 Emergency Calls The total calls for 1996 increased to 889 from 729 in 1995. This represents an increase of eighteen percent or 160 calls. This is the second year in a row that carbon monoxide alarms contributed to a significant increase. We wrote some articles for our city newsletter to help reduce the carbon monoxide alarm calls but the increase in carbon monoxide detectors more than offset the effect of the articles. We will continue to work on the reduction of false carbon monoxide alarms. It should be noted however, that we did find a number of homes that had a measurable level of carbon monoxide present when we arrived, but no one was sick enough to be treated for carbon monoxide. Another significant area of increase was smell of natural gas calls. There are many reasons for this ranging from dispatching issues to the cold weather early this fall. Each of these areas is continually worked on to bring this issue under control. Medical calls grew slightly probably due to increased population. If you add the chest pains and difficulty breathing calls together, you will get about twenty five percent of the medicals. These two types are related to heart related issues which is very common with our senior citizens. The year of 1996 however, was a year when defibrillators were used very little because we had very few cardiac arrests. There were some major changes made during the year which relate to the way we responded to calls. Some of these changes are as follows: ~ Gas smell calls were changed to be a routine response (no red lights and siren). Carbon monoxide alarms with no sickness were changed to be a routine response (no red lights and siren). All other calls were changed so that only one vehicle uses red lights and siren until the problem is confirmed. These changes were made based on our experiences and an effort to make our work safer for us as well as the citizens of the community. It should also be noted that for several years many of our calls only have one fire vehicle response from a single station. We had four major structure fires during the year were the buildings were a total loss. Of the four, three of these were single family homes and one was a commercial building. Of the four, three of the fires went undetected for some time before the fire department was notified and the other fire is still under investigation. We did respond to several other structure fires where the fires were extinguished quickly and the loss was kept to a minimum. The only injury to a citizen because of a fire was an individual who had a vehicle gas tank explode when repairs were being done to the tank. The injuries in this case were minor. ~ Attached you find a breakdown of our calls for 1996 as well as a comparison to previous years. CENTENNIAL FIRE DISTRICT CALLS BY TYPE 1992 - 1996 t TYPE OF CALL 1992 1993 1994 1995 1996 Medical Convulsions/Seizures 7 15 16 22 27 Medical Alarm 1 0 0 2 7 Chest Pains (Heart) 41 36 63 61 63 DONPosible DOA 6 6 3 3 7 Diabetic Reaction 8 14 10 13 12 Broken Bones 10 17 18 21 18 Gas in Eyes 2 0 75 0 1 Abdominal/Stomach Pain 2 6 16 17 15 f--- 28 32 34 49 Difficulty Breathing 60 Head Injury 13 14 10 19 15 Flu / Illness 17 4 15 12 16 Water/Snowmobile Rescue 2 7 4 5 12 Allergic Reaction 9 3 5 7 8 Unconscious Victim 2 17 10 14 19 Cuts 8 7 11 15 7 Burns 1 0 2 3 4 Fallen Victim 22 15 24 25 26 Pregnant Woman 1 0 2 2 1 Back Pain/Injury 7 5 10 10 8 , Stroke 4 9 14 4 6 Asthma Attack 3 1 3 6 11 Choking 4 21 6 7 4 Suicide (Inc!udes Threats) 8 5 12 17 14 PI Accidents 58 58 76 56 66 !~s~~_~!l n olJ~_) nju ry 28 39 33 34 44 Total Medical 292 312 472 424 471 ---- ...--- - -~-~--~ 1 i IFlre ----- I - , , -----~._--- I Gas Smell 54 45 38 69 82 ; Vehicle Fires 32 14 27 23 30 Fire Alarms 17 27 25 29 52 ~rbon Monoxide Alarms 4, 41 92 I Furace / Chimney 9 1 4 4 6 I -- Power Lines 5 5 7 7 12 Burning Smell 4 2 1 3 8 Structure 20 21 10 19 20 Smoke 14 7 10 18 16 I Grass / Brush 17 12 20 19 23 I -~- I Electrical 3 11 4 16 16 i .~--~-- I Mutual Aid 6 21 2 1 6 <- Illegal Burn 3 22 35 12 20 I I i Recreational Burn 20 15 ~__H~zard.2~~_?jJill / Leak I l' Miscellaneous 18 35 26 24 19 "u_.. ------..--..--.------ ----------- L---- Total Fire 202 204 213 305 418 -- --.-- ----------.-.._----- - L--~___ i TOTAL 494 516 685 729 889 f~ Percent of Change 4.3% 24.7% 6.0% 18.0% i , , I L___________________ i , ~ ~ Membershig, The Centennial Fire District is made up of fifty (50) dedicated firefighters. These members do this work on a paid for call basis and have other jobs support themselves and their families. During the year, we had five people leave the department for various reasons. We added seven new people. All of the new people completed the 140 hour firefighter course as well as a 40 hour medical course. Four out of the seven new people are day available which has helped with our daytime response. There was some reorganization done during the year in the Fire Marshal's area. We eliminated the position of Fire Marshal and one of the Assistant Fire Marshal's position. We created the position of Safety Education Coordinator as well as Preplan Specialist. These changes were made to better reflect what we are doing as well as streamline reporting. Training Staff: The training staff consists of three members who plan and coordinate the training activities for the department. This group works closely with the station officers of the department to select areas of needed training. The training staff consists of the following members: [ Glen Olson Bob Berg Brian Colvard Training Chief Training Officer Training Officer In addition to the above, each station officer is a trained instructor and has completed a course from the National Fire Academy for instruction. There are also several CPR instructors on the department who provide CPR courses for the public. Fire Prevention And Safety Staff: It should be noted that all of our firefighters get involved in safety education in some way. These are people who work regularly in these positions: Kathy Mischke Safety Education Coordinator Thierry Chevallier Fire Inspector Marc Stark Preplan Specialist Water Rescue: There is a group of our members who train for water and ice rescue. This group is headed by District Chief Art Mohler. It should be stated that we have been busy this winter with "snowmobile through the ice" incidents and just before Christmas we rescued three individuals who had gone through the ice on their snowmobiles. Future Staffing: The present level of fifty (50) firefighters is about right but as turnover happens we will concentrate on daytime help for Station One located in Circle Pines and Station Two located in Lino Lakes. ~ Current Membership: Below is a list of our current members. been included. ~ Station One Jeffrey Amacher Rick Bangert Richard Barnard Gerald Berg Robert Berg Jerry Cisewski Raymond Cruz Bart Hawkinson Glenn Kerfeld Jennifer Jones Steve Lee Mike Mench Glen Olson Mike Peterson Ronald Reiter Steve Shikowsky Marc Stark Station Two Scott Behr Kerry Bogenreif Angie Braun Mike Broker Dave Bruder Stuart Domitz John Guse Chris Iwan Kathy Mischke Tom Mischke Gordy Robertson Bob Stafki Allen Taschuk Station Three John Alberg Thierry Chevallier Brian Colvard Des Englund Tom French Todd Gardner Joe Gustafson Randy Lauderbaugh Don Moe Art Mohler Dwayne Norberg Jerry Petersen Randy Rolstad James Scott Anne Steuer Kevin Stewart Terry Sweeney Paul Theil Tim Theil ~ There start dates with the department has also Hire Date 07-01-96 01-01-85 07-01-96 05-01-85 01-01-85 01-01-85 12-01-93 11-01-93 01-01-85 09-01-96 04-01-86 09-01-85 05-01-85 01-01-85 07-01-96 01-01-85 08-01-91 Hire Date 01-01-91 09-01-96 06-01-94 05-01-89 01-01-91 04-01-90 07-01-90 01-01-91 01-01-91 08-01-91 06-01-94 03-01-95 10-01-88 Hire Date 07-01-96 08-01-92 07 -01-90 01-01-85 07-01-96 11-01-92 08-01-92 01-01-85 12-01-93 01-01-85 01-01-91 01-01-85 04-01-86 07-01-90 01-01-95 07-01-96 11-01-89 08-01-91 08-01-91 ~ment In the first part of 1996, we took delivery of a new pumper which had been ordered in the last part of 1994. This new pumper replaces a pumper that was twenty one years old. The new truck provides room for a full crew of five firefighters and has many innovations that make the firefighters job more efficient. Also during 1996, we negotiated a trade of a 1990 rescue vehicle for a new lighter weight rescue unit to be delivered in 1997. The 1990 vehicle had proved to be too big and bulky for our medical responses. The new vehicle will be the same as the other rescue vehicles that were purchased in 1993. The following is a breakdown of the vehicles that we currently have in the Centennial Fire District. STATION ONE (Circle Pines) Pumper Rescue Command I Utility Grass I Uti I ity Utility and Tracked Vehicle STATION TWO (Lino Lakes) Pumper Rescue Tanker Grass I Utility Utility Van STATION THREE I (Centervi lie) Pumper Rescue Tanker Grass I Utility Boat ~ During the year, we were given two personal water craft to be used as water rescue units. This was a no charge program with the requirement that we turn them in at the end of the year and get two new ones. After experimenting with these units, we determined that they do not provide what we need for water rescue so we will be getting out of this program. ~ Relief Associafum ~ All of the firefighters belong to the Relief Association which monitors and administrates the pension plan for the volunteer firefighters. A board of directors is elected by the membership and Desmond Englund is the president of this group. Part of the Board of Directors duties is to invest and monitor the assets of the association that support a pension plan for the firefighters. This groups has a record of providing a fair return with minimal risk. Another part of the Relief Association is the Charitable Gambling Committee. The Board of Directors takes a very active role in this operation and is pleased that they have been able to help many organizations with the proceeds from this operation. A list of recipients of the 1996 donations is as follows: City of Lino Lakes (School Patrol Party) Minnesota Special Olympics Centennial High School Drug Free Senior Party Boy Scout Troop 232 (Misc. Camping Items) Centerville Elementary School (Playground Equipment) City ofLino Lakes (Earth Day) Forest Lake High School Drug Free Senior Party City of Lino Lakes (Police D.A.RE.) City of Circle Pines (Police D. A. R. E.) Rice Lake Elementary (Computer Equipment) Lino Lakers 4-H Club Centennial Senior High (Scholarships) MN State Fire Chiefs Association Centennial Fire District National Child Safety Council Golden Lake Elementary School (Playground Equipment) Centennial Senior High (Dance Team) Centennial School District (Reading Program) MN Special Olympics (Area 11) North Memorial Swat Medics Forest Lake High School Wrestling Centennial High School - Drug Free Party Bradley Gavin (Medical Needs) Centennial Area Food Shelf ~ CITY OF CENTERVILLE CITY COUNCIL MEETING FEBRUARY 26, 1997 Pursuant to due call and notice thereof, the City Council for the City of Centerville held a watermain interconnect informational meeting and their regularly scheduled council meeting on February 26, 1997, at City Hall. Acting Mayor Mary Jo Helmbrecht called the council meeting to order at 6:03 PM. PRESENT: Mary Jo Helmbrecht Theresa Brenner Sanna Buckbee ABSENT: Mayor Tom Wilharber Laura Powers-Rasmussen STAFF/CONSULTANTS: Jim March Ry-Chel Gaustad David Nyberg APPROVAL OF MINUTES: MOTION by Brenner, seconded by Buckbee to table the February 12, 1997, council meeting minutes. Motion carried unanimously. PAYMENT OF CLAIMS: Centennial Fire District February 20, 1997 MOTION by Brenner, seconded by Buckbee to approve the Centennial Fire District disbursements. Motion carried unanimously. City ofCenterville February 13 - 26, 1997 MOTION by Helmbrecht, seconded by Buckbee to approve February 13 - 26, receipts and disbursements. Motion carried unanimously. SET AGENDA: Ry-Chel's permanent employment Pawn Shop Ordinance Carol Pickle - Complaint MOTION by Buckbee, seconded by Brenner to approve the set agenda. Motion carried unanimously. City Council Meeting, February 26, 1997 ~ W A TERMAIN INTERCONNECT INFORMATIONAL MEETING: David Nyberg, City Engineer explained the 20th Avenue Watermain Interconnect and Truck Sanitary Sewer System. Proposed improvements include: watermain interconnect with Lino Lakes, watermain meter vault, hydrants, sanitary sewer trunk, lift station, future connection point, erosion control and turf restoration. Nyberg explained the watermain interconnection construction cost would be approximately $274,500. The sanitary sewer construction including restoration and truck sanitary sewer would cost $188,000. The total construction cost would be approximately $463,100. Nyberg mentioned other non-assessment costs associated with access to the water and sewer would include a $1,300 Water Availability Charge (WAC) and $1,750 Sewer Availability Charge (SAC). Further, the individual property owner will be responsible for the connection between the property line and the individual building. Property owners may also have cost associated with taking individual well systems and septic systems out of service. l Paul Montain representing Rehbein Inc., asked if the industrial/commercial and residential cost are the same? Buckbee commented the cost is associated with the buildable square footage. Nyberg explained the city ordinance requires property owners to connect to the sewer once sewer service is available. In addition, the city ordinance indicates properties must hook up when the utility becomes available although if a well is in good working condition it can remain in use. Nyberg explained this is an informational meeting and at later dates the public will have an opportunity to voice their opinions. Nyberg gave a tentative project schedule including hearings, advertisements, and the beginning of construction etc. Paul Montain suggested the city look at financing this project through the sewer/water funds or TIP. Mr. Montain asked could future developments impact the finances on this project. Kenny Carpenter 8885 20th Avenue asked who was pushing the project. Nyberg commented the city because the interconnect will provide a better commercial/industrial tax base for the whole city. Carpenter explained he has a good mound system with three tanks and doesn't care to pay the hook-up charges. Herman Strehlow commented his land is agriculture and doesn't need nor want the utilities. t Carpenter explained with the proposed assessments there is no way he has five acres. Further, the city did not provide TIF or any other incentives with his business, he doesn't care to pay the assessments to help bring in other business. 2 City Council Meeting, February 26, 1997 t Nyberg explained the assessment is determined from the front footage. The city can not assess a property more than an increase of the property's value. Ruben Lentz of Reel Manufacturing asked if this interconnect benefits the whole city why isn't the whole city assessed? Nyberg explained the whole city has been contributing to the water fund which will be used on this project, the City's cost is $98,300. Nyberg explained these assessments are not set in stone. Carpenter asked how are the properties in the flood zone benefited? Nyberg explained the property owners can comply with the required permits and bring the city the land elevations. The city would determine the minimal elevations then fill can be brought in. Herman Strehlow asked since the ditch runs through his property, how will the western property benefit? Nyberg explained this is something the city will have to consider. Mr. Strehlow asked since his property is identified agriculture would he still have to hook up? Nyberg said no, not if its agriculture. Carpenter commented being assessed for water and sewer is one thing but also to remove the current system would be a hardship. Nyberg explained once the water line is available you must hook up but you can still use your existing well. l MOTION by Buckbee, seconded by Brenner to close the watermain interconnect informational meeting. Motion carried unanimously. PETITIONS AND COMPLAINTS: Carolyn Pickle - Parking Ticket - Carolyn Pickle of7122 Brian Drive voiced concern about a $25.00 parking ticket she had received since her vehicle was on the street over night. Ms. Pickle had spoke to the Chief of Police he told her the council advised the Police Department to aggressively ticket vehicles parked on the road after parking hours. Ms. Pickle has lived in Centerville for six years and didn't know there was no overnight parking on the streets. Buckbee commented the parking ordinances have been mentioned in the city newsletter. Ms. Pickle explained she doesn't read the newsletter, they have been in Centerville for six years and she had never seen a no parking sign until today. Ms. Pickle commented, ticketing her vehicle at 4:00 am is terrible, the police officer should have woke her up to move the vehicle. Ms. Pickle explained she pays $1,735 for taxes and now she has to pay an additional $25.00 parking ticket. Ms. Pickle left the council chambers. APPEARANCES: Michael Navin - Grading LaMotte Park - Park and Recreation Alternate Chairman Michael Navin and Committee Member Kevin ~ Fogerty addressed the Council. Mr. Navin commended the council's acquisition of the 3 City Council Meeting, February 26, 1997 12.41 acres of park land offCenterville Road "Laurie LaMotte Park". Navin would like to use the proposed map (EXHIBIT A) as a guideline to develop LaMotte Park. Next, the Park and Recreation Committee would like to sell the Cedar Street open space. The funds would be used toward developing the LaMotte Park property. Navin felt the new area park would be more useful than the underutilized open space off Cedar Street. Nyberg felt the dirt moving will cost more than the Cedar Street property is worth. Nyberg suggested having a topographic survey performed on the Cedar Street property this spring. Further, Nyberg could put together a color graph for LaMotte Park at no cost to the city. Helmbrecht asked the staff to find out how the city acquired the Cedar Street property. MOTION by Buckbee, seconded by Brenner to approve Dave Nyberg to make a color graph at no charge to the City. Motion carried unanimously. MOTION by Buckbee, seconded by Brenner to approve the Park and Recreation Committee to use the map concept for Laurie LaMotte Park so P&R can go forward with the park plans. Continuing, to approve a topography and estimate done on Cedar Street. Motion carried unanimously. OLD BUSINESS: ~ Surface Water Management Plan- Nyberg explained the Water Comprehensive Plan will be discussed with Jim and Dean Johnson, the updated information will be available for the next meeting. March reported Dean Johnson indicated the Met Council needs a letter stating when the water plan will be done. APPEARANCES: Annual Fire Report - Milo Bennett Fire Chief - Bennett planned to discuss the 1996 Centennial Fire District annual report (EXHIBIT B) and the 1998 budget (EXHIBIT C). Brenner mentioned Dale Larson has retired from station 3. Brenner commented on behalf of the council they would like to acknowledge his years of service. MOTION by Brenner, seconded by Buckbee to approve the proposed 1998 Centennial Fire District Budget. Motion carried unanimously. COMMITTEE REPORTS: Brenner reported the Economic Development Committee met on Tuesday, January 21, and from that meeting Brenner read the following motion; 4 City Council Meeting, February 26, 1997 "Motion by Mary Capra to have the City Council approve the expenditure to draw up a list of property owners and draft a development that would be headed by the EDC Committee. Approximate cost would be $500, seconded by Paul Montain. All in favor. " Brenner suggested sending a public hearing notice to everyone in the downtown area and post and publish it in the paper. Mr. Montain mentioned the Star City group hoped to get a theme so everyone could have an idea of what everyone is thinking. Mr. Montain felt the EDC's goal in having the meeting would be to find out if no one wants a theme or if they do or don't care. Mr. Montain explained there is some confusion with the set backs, green space, the mix of residential and commercial properties, hopefully this would clear up any questions the people have. Brenner reported the EDC requested the city pay for the public hearing. If approved, the EDC will determine a public hearing date and report back to the council. Buckbee suggested EDC put together a budget. The last meeting Mary Capra spent $400 which was donated funds. However, now the EDC is requesting the city to pay for this, perhaps a budget would help identify the EDC needs. ~ MOTION by Buckbee, seconded by Brenner to approve the EDC request for a public hearing for the development of downtown not to exceed $500. Motion carried unanimously. NEW BUSINESS: Ry-Chel's permanent employment - MOTION by Helmbrecht, seconded by Brenner to approve Jim's recommendation to have Ry-Chel become a full-time permanent employee effective Friday, February 28, 1997. Motion carried unanimously. Pawn Shop Ordinance - MOTION by Buckbee, seconded by Brenner to approve the Planning and Zoning Committee to review the pawn shop ordinance as recommended for City Council, prior to May 14, 1997. Motion carried unanimously. ADMINISTRATOR REPORT: CONSENT AGENDA: ~ Resolution 97-06 - MOTION by Buckbee, seconded by Brenner to approve St. Genevieve's application for Lawful Gambling. Motion carried unanimously. 5 City Council Meeting, February 26, 1997 ~ LaMotte Park Lot Split - MOTION by Buckbee, seconded by Brenner to approve the lot split for LaMotte Park, lot split contingent upon the City Attorney approval. Motion carried unanimously. MOTION by Buckbee, seconded by Brenner to adjourn the February 26, 1997, council meeting. Motion carried unanimously. Meeting adjourned at 8:40 PM. Respectfully Submitted, I I . i ~:/, ..j{LU-lJt~ Ry-Chel Gaustad City Clerk ~ ~ 6 ~ CITY OF CENTERVILLE CITY COUNCIL MEETING FEBRUARY 12, 1997 Pursuant to due call and notice thereof, the City Council of the City of Centerville held their regularly scheduled council meeting on February 12, 1997, at City Hall. Mayor Tom Wilharber called the council meeting to order at 6: 10 PM. PRESENT: Mayor Tom Wilharber Council members: Mary Jo Helmbrecht Theresa Brenner Sanna Buckbee Laura Powers-Rasmussen t STAFF/CONSULTANTS: Jim March Ry-Chel Gaustad David Nyberg APPROVAL OF MINUTES: City Council Meeting of January 22, 1997 MOTION by Helmbrecht, seconded by Brenner to approve the January 22, 1997 minutes with corrections. Wilharber yes, Buckbee yes, Helmbrecht yes, Brenner yes, Powers-Rasmussen abstained. PAYMENT OF CLAIMS: City ofCenterville January 23 - 31,1997 MOTION by Brenner, seconded by Powers-Rasmussen to approve the receipts and disbursements of January 23 - 31. Motion carried unanimously. City of Centerville February 1 - 12, 1997 MOTION by Brenner, seconded by Helmbrecht to approve the receipts and disbursements of February 1-12. Motion carried unanimously. Centennial Fire District February 6, 1997 MOTION by Helmbrecht, seconded by Brenner to approve the Centennial Fire Districts disbursements of February 6, 1997. Motion carried unanimously. Pay Estimate #10 Acorn Creek Helmbrecht asked the remaining retainage. Nyberg commented it has not been changed or reduced from the $15,000. City Council Meeting February 12, 1997 4 MOTION by Helmbrecht, seconded by Brenner to approve pay estimate # 1 0 for Acorn Creek. Motion carried unanimously. Lifetime Achievement A ward March explained Mary Capra received a $433.78 quote for thirty frames and mats for the Lifetime Achievement Awards. Helmbrecht asked where will the funds be taken from? Brenner mentioned a $1,000 was donated to Centerville's Historical Society from the Centerville Lion's. The donation would be used to purchase the frames and mats. MOTION by Brenner, seconded by Powers-Rasmussen to approve the purchase of the thirty frames and mats. Motion carried unanimously. SET AGENDA: Eagle Pass MOTION by Brenner, seconded by Powers-Rasmussen to approve the set agenda with the discussion of Eagle Pass addition. Motion carried unanimously. APPEARANCES: 4 Ed Wiegert - Meter Reading Systems US Filter/Water Pro, Inc. Mr. Wiegert explained he has worked with Centerville for many years, supplying hydrants, infrastructures and the like. Mr. Wiegert was present to explain the automated technology of three meter reading systems: Touch Read, Radio Read and Phone Read. The Touch Read is a hand held unit which reads used units at each house. Radio Read has a Meter Transceiver (MXU) which sends out a marked tone to retrieve information then deactivates the battery. The Radio Read is used from a vehicle and has a $20.00 battery that last eight to ten years. The Phone Read has a Meter Interface Unit (MID) which allows the city to retrieve used units on demand, the information is sent to a computer where the data is calculated. The Phone Read system is hooked up to a RJII jack therefore does not require a battery. During installation and programming the computer uses a "call inbound technology" option which rings only to the meter not to the phone. If the city needs an immediate reading there are two retrieving options available First, the "Tone Initiator" is available if no one is home or there is no answering machine. Second, is the "Ring Initiator" letting the phone ring 128 seconds or rougWy 16 rings, which activates the reading system to call the computer and give a read out. If the resident makes a call when the computer is gathering information the computer will dislodge itself from the system then try at another time. t ~1r. Wiegert would encourage a community like Centerville to review the opportunities available. Mr. Wiegert suggested looking at these alternatives with the city's current 'J . . ~ City Council Meeting February 12, 1997 development growth. Mr. Wiegert felt a majority of the cost would be absorbed by the builders and installation is simple in new developments. Mayor Wilharber asked the cost of the Radio Read unit? Mr. Wiegert said the Radio Read is $125 per unit. Buckbee asked if the city could use a Touch Read with the current system? Mr. Wiegert said yes. The Touch Read is $8,500 per hand held unit and includes star software and two days training. Wilharber asked how long is the warranty on the hand held unit? Mr. Wiegert said one year. Although Mr. Wiegert wouldn't recommend a warranty since they are durable plus he seldom sees a repair bill over $150 Wilharber asked if there is any problems with bushes or trees getting in the way? Mr. Wiegert explained with the Touch Read an obstacle will be an issue but with the Radio and Phone Read there is no problems with obstacles. ~ Lakeland Hills Preliminary Plat Approval Mr. Black of Royal Oaks Realty, Inc. requested rezoning from R-3 to R-2 and Preliminary Plat Approval for 34 acres which consists of 40 single residential homes. Mr. Black briefed the council on the issues addressed at the Planning and Zoning meeting. Continuing one comer lot had a 40 feet rear set back which had to be changed. Royal Oaks complied with the minimal comer lot issues which adjusted the 41 lots to a 40 lot plan. Mr. Black has spent several hours working with wetland committees to minimize the wetland impact. Currently Royal Oaks is working with Mr. Neld of the Army Corp of Engineers to obtain a permit for any wetland impacts the roads may cause. Because of wetland impacts Royal Oaks will attempt at one of two permits. One is a local permit which could take up to six months to receive or a nation wide permit which could be issued at the time of applying. Mr. Black explained there has been discussion of purchasing an easement with Mr. Bill Lalonde which didn't go very well now, Royal Oaks will pursue an easement from the Elementary School. Another utility issue is to either loop the watermain across the creek or down Peltier Lake Drive. If the Council is interested Royal Oaks is willing to pay some costs associated with running the watermain down Peltier Lake Drive. Mr. Black explained Royal Oaks, is looking to complete Lakeland Hills project within a couple years so the watermain could be addressed at later date. March spoke with the Park and Recreation Committee, they would prefer park dedicated funds instead of park land dedication. March asked if the Hensel house would be removed from the project? Mr. Black said yes. March asked Nyberg to discuss construction of the 200 feet of road. Nyberg, City Engineer explained they would have to allow settlement plates to settle which takes about six months. Nyberg suggested the road would need to be surcharged for approximately six months. Nyberg suggested looking into these issues further as the project continues. Brenner asked how would the city know how the road will hold up? Nyberg commented this will be similar to some areas on Peltier Lake Drive. Brenner questioned the City's 3 . , City Council Meeting February 12, 1997 4 current problem with Peltier Lake Drive. Nyberg explained this road will be on higher ground so there shouldn't be a problem. Helmbrecht asked if the school was aware of the trail location and if that works with their plan. Mr. Black commented the school has seen the plans and are comfortable with the trail leading to the ball fields. Wilharber clarified the road location being discussed for the viewing audience. The road is the north entrance into the proposed Lakeland Hills Development located on the Hensel property. Powers-Rasmussen asked if all the issues from the City Engineer's letter dated January 30, 1997, had been addressed. Nyberg had discussed several of the issues with Planning and Zoning, a variance is needed for the block exceeding 620 feet in length but this is a formality. Nyberg explained one issue from the Planning and Zoning which should be discussed is the center islands. Mr. Black proposed two $10,000 maintenance free center islands at each entrance. Mayor Wilharber asked which agencies Royal Oaks is referring to, in the letter dated January 28th? Mr. Black explained they are currently scheduled to go before RCWD on February 26th. Further, Royal Oaks is working with the Army Corp of Engineers for a nation wide wetland permit. Mr. Black has been in contact Roger Butler at Anoka County Highway Department for an access permit off Co. Rd. 14. Finally, they are working with the DNR on minimizing wetland impact. 4 Brenner has not seen the Planning and Zoning minutes from the last two meetings and would rather hear their input prior to approval. Mr. Black mentioned the R-2 district in this area would satisfy the zoning ordinance requirements. Mayor Wilharber commented the City Administrator and City Engineer both were present at the Planning and Zoning meetings and have addressed any issues. Mr. Qamhieh requested the new and existing grading plans and suggested the council consider restricting drainage to the east. Nyberg commented the elevation of grading will not affect Mr. Qamhieh's property. Mayor Wilharber commented since the Army Corp of Engineers, Rice Creek Watershed District and DNR are looking at these plans they should catch any potential problems. Nyberg commented the developers have done everything possible to direct the water away from the east. Mr. Bill Lalonde of 1687 Westview Street discussed issues he hoped the council would think about. Mr. Lalonde wouldn't like dog kennels or yipping dogs. Although the park board would rather have the park money instead of park land, he felt the city should have a park in this area. He was totally for sidewalks leading to the school path, it shouldn't be grass and was in favor of curb and gutters. ~ Mr. Lalonde mentioned the meeting with the developer and the school didn't go well since the developer didn't want anymore water running on their property. Mr. Lalonde II . ' ~ City Council Meeting February 12, 1997 described the past drainage in 1979 - whatever came off the ball field road drained onto his land. Mr. Lalonde does not want to sump out the water nor loose any more trees. Mayor Wilharber asked what role the city plays between the school and Mr. Lalonde's property. Mr. Lalonde explained he would rather have Mr. Black obtain an easement with the school instead of from him. Mayor Wilharber asked who was at the meeting with the developer and the school? ~1r. Black identified Mr. Gary Karpella, Mr. Bill Martin, Mr. Phil Behrind, Mr. Lalonde and himself were at the meeting. Mr. Lalonde requested the council not approve the project until the water issue is resolved. Further, he still feels very strongly about a moratorium on building in Centerville. Mayor Wilharber asked which of the three issues the council would like to discuss first; preliminary plat approval, zoning or the water issue. ~ Kyberg suggested discussing the water issue. Mayor Wilharber explained having the \vater loop down Peltier Lake Drive is far more advantageous to the city especially with the future need to repair the road. Mayor Wilharber commented he was on the council when Peltier Lake Drive was done in 1987. The council did what they could with the money and technology available. Mayor Wilharber felt the watermain should run down Peltier Lake Drive since it will off set the assessments to the residents. Helmbrecht would like it to run down Peltier Lake Drive but questioned the cost. Nyberg discussed option three of his letter dated February 5, 1997. Nyberg suggested quoting out a couple different options and award bids accordingly. Buckbee felt if the city runs the watermain down Peltier Lake Drive then the road should be reconstructed. Helmbrecht requested concrete amounts available from TIF and the Road Maintenance Fund. Mayor Wilharber commented running the watermain across the creek would only make a couple people mad, but the best interest of the city is to run the watermain down Peltier Lake Drive. Mr. Lalonde said the best interest of the city is to run the watermain down Peltier Lake Drive. Powers-Rasmussen suggested looking into some creative financing options. Further, she felt the best interest of the city is to run the watermain down Peltier Lake Drive and redo Peltier Lake Drive and do it right. - Brenner felt she may have a slight conflict of interest if the watermain cross' the creek since it would take place in her neighborhood therefore she would rather not vote. Helmbrecht would like to see the watermain run down Peltier Lake Drive but would like the road done right. Nyberg felt with the new available materials and Geo- Tech the road would be much better than Peltier Lake Drive. Buckbee felt it would be best to run the \vatermain down Peltier Lake Drive and thought we could budget for the road then perhaps do it in a few years. 5 4 City Council Meeting February 12, 1997 Mr. Qamhieh asked why the road wasn't done right since it was redone in 1987? Mr. Qamhieh felt the road was done haphazardly and felt there should be an Engineer Inspector. Nyberg responded the roads should be seal coated regularly. Nyberg drove down Peltier Lake Drive and didn't notice any dips or sways. Rezoning Lakeland Hills from R3 to R2 MOTION by Buckbee, seconded by Helmbrecht to rezone the proposed Lakeland Hills from R3 to R2 contingent upon the final plat approval. Mayor Wilharber yes, Helmbrecht yes, Brenner yes, Buckbee yes, Powers-Rasmussen absent. Preliminary Plat Approval for Lakeland Hills MOTION by Helmbrecht, seconded by Mayor Wilharber to approve the preliminary plat for Lakeland Hills contingent upon Army Corp of Engineers, RCWD, DNR all agencies and Engineers approval. Mayor Wilharber yes, Helmbrecht yes, Buckbee yes, Powers- Rasmussen nay, Brenner abstained. Set Informational Public Meeting Hearing for Peltier Lake Drive MOTION by Buckbee, seconded by Helmbrecht to set the Peltier Lake Drive Public Information Meeting on April 2, 1997, at 7:00 PM. Motion carried unanimously. 4 Eagle Pass Helmbrecht questioned the sewer connection areas in Eagle Pass? Nyberg explained the sewer drains from Dupre and connects on Main Street where it drains south to north. Helmbrecht asked what the tree planting agreement was with Eagle Pass, since some builders are requesting the home owners plant the trees. Nyberg said he would check the Developers Agreement. Helmbrecht mentioned several people building in Eagle Pass have commented on the cost of building permit fees. Wellhead Protection Plan- Joint Powers Agreement Gaustad explained the US EP A is requiring the Minnesota Department of Health to complete the states delineation's. The State Health Department was present at the last Wellhead Protection Meeting and suggested completing the required profiles for Anoka County JP A cities at no cost to the cities or county. MOTION by Buckbee, seconded by Helmbrecht to ratifY the JP A Group recommendation to discontinue the Phase I consultant selection process; and authorize commencement of the Phase II work set forth in parts 1,2, and 3 of the Minnesota Department of Health (MDH) proposal at zero cost to the city. Motion carried unanimously. Facilitator for Strategic Plan March suggested the Brimeyer proposals and suggested setting a date. - MOTION by Buckbee, seconded by Helmbrecht to direct city staff to authorize Brimeyer to facilitate a meeting at the time of the facilitators request. Motion carried unanimously. . City Council Meeting February 12, 1997 Cable Resolution 97-04 MOTION by Helmbrecht, seconded by Brenner to appoint Sanna Buckbee as the Cable Member and James March as alternate. Motion carried unanimously. Cable Resolution 97-05 MOTION by Buckbee, seconded by Helmbrecht to approve transferring community television programming responsibilities from group west of the North Central Suburbs d/b/a Meredith Cable to the North Central Suburban Cable Communication Commission. Motion carried unanimously. Senior Housing Update Brenner reported Barott's are interested in selling their property to the city. Brenner and March had drove by the house, and said its a nice location being so close to the city center, utilities and sewer and water. ~ Mayor Wilharber thanked Mr. March and Councilmember Brenner for working so hard on this project and agreed with Councilmember Brenner in regards to the location being by the city center and utilities. NEW BUSINESS: Health Insurance - Medica March explained health insurance is one issue holding up the union contract. The union neigotiatiers have requested $335.00 per month for insurance. March eXplained the city currently has an option to add Medica Select, which would save the city $1,020 a month. In 1996 the City paid $19,388.20 in benefits. March recommended the City continue to pay 50% of the individual health insurance premium for permanent part-time employees up to a maximum of $1 00 per month. In addition the city pay a flat fee of $150 per month for permanent full-time employees electing single health insurance coverage. Any amount over the $150 premium will be paid by the employee. ANy amount under the $150 premium can be used for additional life insurance or taken as deferred compensation. March recommended the City adopt a flat fee of $300 per month for permanent full-time employees selecting family health insurance coverage. Any amount over the $300 permium will be paid by employee. Any amount under the $300 premium can be used for purchasing additional life insurance or taken as deferred compensation. ~ MOTION by Helmbrecht, seconded by Brenner to approve the recommendation for health insurance and the maximum premium as per Jim. Motion carried unanimously. COMMITTEE REPORT: Mayor Wilharber commented on February 13, he planned to attend the Police Commission. Meeting, which is on the same night of the Lions meeting. Mayor Wilharber commented the Lions had asked him to speak but due to the schedule conflict he will not be able to. City Council Meeting February 12, 1997 t ADMINISTRATOR REPORT: United Waste March explained a flyer United Waste planned to send out to the residents. The flyer indicated they will be using a brown recycling bag for leaves. Also United Waste has switched to a new appliance pick up day, it will now be Tuesdays instead of Fridays. Garage Door Opener for Public Works March suggested installing a garage door opener for safety reasons at the public works building. The city received two bids on a 1/3 and 1/2 horse power. MOTION by Buckbee, seconded by Helmbrecht to authorize city staff to purchase a 1/2 horse powered garage door opener for public works. Motion carried unanimously. March mentioned the City of Hugo sent the surrounding cities a letter requesting a letter be sent to RCWD to allow the City of Hugo to design a solution for the dam. Council was not in favor of sending a letter to RCWD. March received a letter from Commissioner Margaret Langfeld requesting the cities allow the county to review all plats contiguous with county roads. Wilharber felt it would be more work for city staff and several agencies already review plats. 4 March mentioned Mike Cusick the Cable Commission Administrator is recognizing the Blaine cable representative for her 16 years of service to the cable commission. March suggested Ted Gonsior be recognized for his years of service. Mayor Wilharber thought it was a good idea to recognize Ted and suggested the city staff order a recognition plaque. MOTION by Helmbrecht, seconded by Buckbee to adjourn the February 12, 1997, council meeting. Motion carried unanimously. Meeting adjourned at 9:35 PM Respectfully Submitted, Ry-Chel Gaustad City Clerk 4 Q I - CITY OF CENTERVILLE CITY COUNCIL MEETING FEBRUARY 12, 1997 Pursuant to due call and notice thereof, the City Council of the City of Centerville held their regularly scheduled council meeting on February 12, 1997, at City Hall. Mayor Tom Wilharber called the council meeting to order at 6: 10 PM. PRESENT: Mayor Tom Wilharber Council members: Mary Jo Helmbrecht Theresa Brenner Sanna Buckbee Laura Powers-Rasmussen STAFF/CONSULTANTS: Jim March R y-Chel Gaustad David Nyberg APPROVAL OF MINUTES: City Council Meeting of January 22, 1997 MOTION by Helmbrecht, seconded by Brenner to approve the January 22, 1997 minutes with corrections. Wilharber yes, Buckbee yes, Helmbrecht yes, Brenner yes, Powers-Rasmussen abstained. PA YMENT OF CLAIMS: City of Centerville January 23 - 31, 1997 MOTION by Brenner, seconded by Powers-Rasmussen to approve the receipts and disbursements of January 23 - 31. Motion carried unanimously. City of Centerville February 1 - 12, 1997 ~IOTION by Brenner, seconded by Helmbrecht to approve the receipts and disbursements of February 1-12. Motion carried unanimously. Centennial Fire District February 6. 1997 MOTION by Helmbrecht, seconded by Brenner to approve the Centennial Fire Districts disbursements of February 6, 1997. Motion carried unanimously. Pay Estimate #10 Acorn Creek Helmbrecht asked the remaining retainage. Nyberg commented it has not been changed or reduced from the $15,000. City Council Meeting February 12, 1997 \ MOTION by Helmbrecht, seconded by Brenner to approve pay estimate #10 for Acorn Creek. Motion carried unanimously. 4 Lifetime Achievement Award March explained Mary Capra received a $433.78 quote for thirty frames and mats for the Lifetime Achievement Awards. Helmbrecht asked where will the funds be taken from? Brenner mentioned a $1,000 was donated to Centerville's Historical Society from the Centerville Lion's. The donation would be used to purchase the frames and mats. MOTION by Brenner, seconded by Powers-Rasmussen to approve the purchase of the thirty frames and mats. Motion carried unanimously. SET AGENDA: Eagle Pass MOTION by Brenner, seconded by Powers-Rasmussen to approve the set agenda with the discussion of Eagle Pass addition. Motion carried unanimously. APPEARANCES: Ed Wiegert - Meter Reading Systems US FiIter/Water Pro, Inc. Mr. Wiegert explained he has worked with Centerville for many years, supplying hydrants, infrastructures and the like. Mr. Wiegert was present to explain the automated technology of three meter reading systems: Touch Read, Radio Read and Phone Read. t The Touch Read is a hand held unit which reads used units at each house. Radio Read has a Meter Transceiver (MXU) which sends out a marked tone to retrieve information then deactivates the battery. The Radio Read is used from a vehicle and has a $20.00 battery that last eight to ten years. The Phone Read has a Meter Interface Unit (MIU) which allows the city to retrieve used units on demand, the information is sent to a computer where the data is calculated. The Phone Read system is hooked up to a RJII jack therefore does not require a battery. During installation and programming the computer uses a "call inbound technology" option which rings only to the meter not to the phone. If the city needs an immediate reading there are two retrieving options available First, the "Tone Initiator" is available if no one is home or there is no answering machine. Second, is the "Ring Initiator" letting the phone ring 128 seconds or roughly 16 rings, which activates the reading system to call the computer and give a read out. If the resident makes a call when the computer is gathering information the computer will dislodge itself from the system then try at another time. Mr. Wiegert would encourage a community like Centerville to review the opportunities available. Mr. Wiegert suggested looking at these alternatives with the city's current 4 2 City Council Meeting February 12, 1997 ~ development growth. Mr. Wiegert felt a majority of the cost would be absorbed by the builders and installation is simple in new developments. Mayor Wilharber asked the cost of the Radio Read unit? Mr. Wiegert said the Radio Read is $125 per unit. Buckbee asked if the city could use a Touch Read with the current system? Mr. Wiegert said yes. The Touch Read is $8,500 per hand held unit and includes star software and two days training. Wilharber asked how long is the warranty on the hand held unit? Mr. Wiegert said one year. Although Mr. Wiegert wouldn't recommend a warranty since they are durable plus he seldom sees a repair bill over $150 Wilharber asked if there is any problems with bushes or trees getting in the way? Mr. Wiegert explained with the Touch Read an obstacle will be an issue but with the Radio and Phone Read there is no problems with obstacles. Lakeland Hills Preliminary Plat Approval Mr. Black of Royal Oaks Realty, Inc. requested rezoning from R-3 to R-2 and Preliminary Plat Approval for 34 acres which consists of 40 single residential homes. Mr. Black briefed the council on the issues addressed at the Planning and Zoning meeting. Continuing one corner lot had a 40 feet rear set back which had to be changed. Royal Oaks complied with the minimal corner lot issues which adjusted the 41 lots to a 40 lot plan. ~1r. Black has spent several hours working with wetland committees to minimize the wetland impact. Currently Royal Oaks is working with Mr. Neld of the Army Corp of Engineers to obtain a permit for any wetland impacts the roads may cause. Because of wetbnd impacts Royal Oaks will attempt at one of two permits. One is a local permit which could take up to six months to receive or a nation wide permit which could be issued at the time of applying. Mr. Black explained there has been discussion of purchasing an easement with Mr. Bill Lalonde which didn't go very well now, Royal Oaks will pursue an easement from the Elementary School. Another utility issue is to either loop the watermain across the creek or down Peltier Lake Drive. If the Council is interested Royal Oaks is willing to pay some costs associated with running the watermain down Peltier Lake Drive. Mr. Black explained Royal Oaks, is looking to complete Lakeland Hills project within a couple years so the watermain could be addressed at later date. March spoke with the Park and Recreation Committee, they would prefer park dedicated funds instead of park land dedication. March asked if the Hensel house would be removed from the project? Mr. Black said yes. It March asked Nyberg to discuss construction of the 200 feet of road. Nyberg, City Engineer explained they would have to allow settlement plates to settle which takes about six months. Nyberg suggested the road would need to be surcharged for approximately six months. Nyberg suggested looking into these issues further as the project continues. Brenner asked how would the city know how the road will hold up? Nyberg commented this will be similar to some areas on Peltier Lake Drive. Brenner questioned the City's 3 City Council Meeting February 12, 1997 current problem with Peltier Lake Drive. Nyberg explained this road will be on higher ground so there shouldn't be a problem. Helmbrecht asked if the school was aware of the trail location and if that works with their plan. Mr. Black commented the school has seen the plans and are comfortable with the trail leading to the ball fields. 4 Wilharber clarified the road location being discussed for the viewing audience. The road is the north entrance into the proposed Lakeland Hills Development located on the Hensel property. Powers-Rasmussen asked if all the issues from the City Engineer's letter dated January 30, 1997, had been addressed. Nyberg had discussed several of the issues with Planning and Zoning, a variance is needed for the block exceeding 620 feet in length but this is a formality. Nyberg explained one issue from the Planning and Zoning which should be discussed is the center islands. Mr. Black proposed two $10,000 maintenance free center islands at each entrance. Mayor Wilharber asked which agencies Royal Oaks is referring to, in the letter dated January 28th? Mr. Black explained they are currently scheduled to go before RCWD on February 26th. Further, Royal Oaks is working with the Army Corp of Engineers for a nation wide wetland permit. Mr. Black has been in contact Roger Butler at Anoka County Highway Department for an access permit off Co. Rd. 14. Finally, they are working with the DNR on minimizing wetland impact. t Brenner has not seen the Planning and Zoning minutes from the last two meetings and would rather hear their input prior to approval. Mr. Black mentioned the R-2 district in this area would satisfy the zoning ordinance requirements. Mayor Wilharber commented the City Administrator and City Engineer both were present at the Planning and Zoning meetings and have addressed any issues. Mr. Qamhieh requested the new and existing grading plans and suggested the council consider restricting drainage to the east. Nyberg cOIP..mented the elevation of grading will not affect Mr. Qamhieh's property. Mayor Wilharber commented since the Army Corp of Engineers, Rice Creek Watershed District and DNR are looking at these plans they should catch any potential problems. Nyberg commented the developers have done everything possible to direct the water away from the east. Mr. Bill Lalonde of 1687 Westview Street discussed issues he hoped the council would think about. Mr. Lalonde wouldn't like dog kennels or yipping dogs. Although the park board would rather have the park money instead of park land, he felt the city should have a park in this area. He was totally for sidewalks leading to the school path, it shouldn't be grass and was in favor of curb and gutters. Mr. Lalonde mentioned the meeting with the developer and the school didn't go well since the developer didn't want anymore water running on their property. Mr. Lalonde t 4 City Council Meeting February 12, 1997 ~ described the past drainage in 1979 - whatever came off the ball field road drained onto his land. Mr. Lalonde does not want to sump out the water nor loose any more trees. Mayor Wilharber asked what role the city plays between the school and Mr. Lalonde's property. Mr. Lalonde explained he would rather have Mr. Black obtain an easement with the school instead of from him. Mayor Wilharber asked who was at the meeting with the developer and the school? Mr. Black identified Mr. Gary Karpella, Mr. Bill Martin, Mr. Phil Behrind, Mr. Lalonde and himself were at the meeting. Mr. Lalonde requested the council not approve the project until the water issue is resolved. Further, he still feels very strongly about a moratorium on building in Centerville. Mayor Wilharber asked which of the three issues the council would like to discuss first; preliminary plat approval, zoning or the water issue. ~ Nyberg suggested discussing the water issue. Mayor Wilharber explained having the water loop down Peltier Lake Drive is far more advantageous to the city especially with the future need to repair the road. Mayor Wilharber commented he was on the council vvhen Peltier Lake Drive was done in 1987. The council did what they could with the money and technology available. Mayor Wilharber felt the watermain should run down Peltier Lake Drive since it will off set the assessments to the residents. Helmbrecht would m::e it to run down Peltier Lake Drive but questioned the cost. Nyberg discussed option three of his letter dated February 5, 1997. Nyberg suggested qu,)ting out a couple different options and award bids accordingly. Buckbee felt if the city nms the watermain down Peltier Lake Drive then the road should be reconstructed. Helmbrecht requested concrete amounts available from TIF and the Road Maintenance Fund. Mayor Wilharber commented running the watermain across the creek would only make a couple people mad, but the best interest of the city is to run the watermain down Peltier Lake Drive. Mr. Lalonde said the best interest of the city is to run the watermain down Peltier Lake Drive. Powers-Rasmussen suggested looking into some creative financing options. Further, she felt the best interest of the city is to run the watermain down Peltier Lake Drive and redo Peltier Lake Drive and do it right. t Brenner felt she may have a slight conflict of interest if the watermain cross' the creek since it would take place in her neighborhood therefore she would rather not vote. Helmbrecht would like to see the watermain run down Peltier Lake Drive but would like the road done right. Nyberg felt with the new available materials and Geo- Tech the road would be much better than Peltier Lake Drive. Buckbee felt it would be best to run the wak:-:nain down Peltier Lake Drive and thOl;ght we could budget for the road then perhaps do it in a few years. 5 City Council Meeting February 12, 1997 Mr. Qamhieh asked why the road wasn't done right since it was redone in 1987? Mr. Qamhieh felt the road was done haphazardly and felt there should be an Engineer Inspector. Nyberg responded the roads should be seal coated regularly. Nyberg drove down Peltier Lake Drive and didn't notice any dips or sways. 4 Rezoning Lakeland Hills from R3 to R2 MOTION by Buckbee, seconded by Helmbrecht to rezone the proposed Lakeland Hills from R3 to R2 contingent upon the final plat approval. Mayor Wilharber yes, Helmbrecht yes, Brenner yes, Buckbee yes, Powers-Rasmussen absent. Preliminary Plat Approval for Lakeland Hills MOTION by Helmbrecht, seconded by Mayor Wilharber to approve the preliminary plat for Lakeland Hills contingent upon Army Corp of Engineers, RCWD, DNR all agencies and Engineers approval. Mayor Wilharber yes, Helmbrecht yes, Buckbee yes, Powers- Rasmussen nay, Brenner abstained. Set Informational Public Meeting Hearing for Peltier Lake Drive MOTION by Buckbee, seconded by Helmbrecht to set the Peltier Lake Drive Public Information Meeting on April 2, 1997, at 7:00 PM. Motion carried unanimously. Eagle Pass Helmbrecht questioned the sewer connection areas in Eagle Pass? Nyberg explained the sewer drains from Dupre and connects on Main Street where it drains south to north. Helmbrecht asked what the tree planting agreement was with Eagle Pass, since some builders are requesting the home owners plant the trees. Nyberg said he would check the Developers Agreement. Helmbrecht mentioned several people building in Eagle Pass have commented on the cost of building permit fees. 4 Wellhead Protection Plan- Joint Powers Agreement Gaustad explained the US EP A is requiring the Minnesota Department of Health to complete the states delineation's. The State Health Department was present at the last Wellhead Protection Meeting and suggested completing the required profiles for Anoka County JP A cities at no cost to the cities or county. MOTION by Buckbee, seconded by Helmbrecht to ratify the JP A Group recommendation to discontinue the Phase I consultant selection process; and authorize commencement of the Phase II work set forth in parts 1,2, and 3 of the Minnesota Department of Health (MDH) proposal at zero cost to the city. Motion carried unanimously. Facilitator for Strategic Plan March suggested the Brimeyer proposals and suggested setting a date. MOTION by Buckbee, seconded by Helmbrecht to direct city staff to authorize Brimeyer to facilitate a meeting at the time of the facilitators request. Motion carried unanimously. 4 6 City Council Meeting February LL, l~~ I -. ~ Cable Resolution 97-04 MOTION by Helmbrecht, seconded by Brenner to appoint Sanna Buckbee as the Cable Member and James March as alternate. Motion carried unanimously. Cable Resolution 97-05 MOTION by Buckbee, seconded by Helmbrecht to approve transferring community television programming responsibilities from group west of the North Central Suburbs d/b/a Meredith Cable to the North Central Suburban Cable Communication Commission. Motion carried unanimously. Senior Housing Update Brenner reported Barott's are interested in selling their property to the city. Brenner and March had drove by the house, and said its a nice location being so close to the city center, utilities and sewer and water. Mayor Wilharber thanked Mr. March and Councilmember Brenner for working so hard on this project and agreed with Councilmember Brenner in regards to the location being by the city center and utilities. NEW BUSINESS: Health Insurance - Medica March explained health insurance is one issue holding up the union contract. The union neigotiatiers have requested $335.00 per month for insurance. March explained the city currently has an option to add Medica Select, which would save the city $1,020 a month. In 1996 the City paid $19,388.20 in benefits. March recommended the City continue to pay 50% of the individual health insurance premium for permanent part-time employees up to a maximum of $100 per month. In addition the city pay a flat fee of $150 per month for permanent full-time employees electing single health insurance coverage. Any amount over the $150 premium will be paid by the employee. ANy amount under the $150 premium can be used for additional life insurance or taken as deferred compensation. March recommended the City adopt a flat fee of $300 per month for permanent full-time employees selecting family health insurance coverage. Any amount over the $300 permium will be paid by employee. Any amount under the $300 premium can be used for purchasing additional life insurance or taken as deferred compensation. MOTION by Helmbrecht, seconded by Brenner to approve the recommendation for health insurance and the maximum premium as per Jim. Motion carried unanimously. COMMITTEE REPORT: Mayor Wilharber commented on February 13, he planned to attend the Police Commission Meeting, which is on the same night of the Lions meeting. Mayor Wilharber commented the Lions had asked him to speak but due to the schedule conflict he will not be able to. 7 City Council Meeting February 12, 1997 r ADMINISTRATOR REPORT: 4 United Waste March explained a flyer United Waste planned to send out to the residents. The flyer indicated they will be using a brown recycling bag for leaves. Also United Waste has switched to a new appliance pick up day, it will now be Tuesdays instead of Fridays. Garage Door Opener for Public Works March suggested installing a garage door opener for safety reasons at the public works building. The city received two bids on a 1/3 and 1/2 horse power. MOTION by Buckbee, seconded by Helmbrecht to authorize city staff to purchase a 1/2 horse powered garage door opener for public works. Motion carried unanimously. March mentioned the City of Hugo sent the surrounding cities a letter requesting a letter be sent to RCWD to allow the City of Hugo to design a solution for the dam. Council was not in favor of sending a letter to RCWD. March received a letter from Commissioner Margaret Langfeld requesting the cities allow the county to review all plats contiguous with county roads. Wilharber felt it would be more work for city staff and several agencies already review plats. 4 March mentioned Mike Cusick the Cable Commission Administrator is recognizing the Blaine cable representative for her 16 years of service to the cable commission. March suggested Ted Gonsior be recognized for his years of service. Mayor Wilharber thought it was a good idea to recognize Ted and suggested the city staff order a recognition plaque. MOTION by Helmbrecht, seconded by Buckbee to adjourn the February 12, 1997, council meeting. Motion carried unanimously. Meeting adjourned at 9:35 PM Respectfully Submitted, Rylfo.~~~~~: ijaaJtcu:l-~ City Clerk t 8 ~ City Council Workshop Meeting Minutes of February 4, 1997 CITY OF CENTERVILLE CITY COUNCIL SURFACE WATER MANAGEMENT PLAN WORKSHOP MEETING OF FEBRUARY 4, 1997 Pursuant to due call and notice thereof, the City Council of the city of Centerville held a Surface Water Management Plan workshop meeting on February 4, 1997, at City Hall. Mayor Tom Wilharber called the workshop meeting to order at 5:05 p.m. PRESENT: Mayor Tom Wilharber Sanna Buckbee Theresa Brenner ABSENT: Mary Jo Helmbrecht Laura Powers-Rasmussen STAFF/CONSULTANTS: Jim March David Nyberg Ry-Chel Gaustad SURFACE WATER MANAGEMENT PLAN: Mr. David Nyberg MSA Consulting Engineers briefed the Council on the City's Surface Water Supply Plan. Nyberg suggested updating the 1996 Surface Water Supply Plan to include the interconnect. Wilharber suggested discussing the available options with the interconnect and set a time line for completion. Buckbee mentioned, with the industrial base outlook, she would like to see the interconnect completed by fall of 1997. Brenner agreed with Buckbee. March suggested having a public informational meeting. Nyberg agreed with March since several of the property owners have large assessments on their properties such as Reel Manufacturing and Carpenter's. Nyberg commented the 1997 Water Supply Plan will be submitted to the Met Council with the interconnection updates. Nyberg asked if the plan should go before the Councilor be discussed with staffbefore submitting to the Met Council. Wilharber suggested prior to the meeting, the City should have an understand the needs and benefit to the property owners. It Wilharber asked the views of the Council. The Council consensus was to discuss the plan with the city Council before submitting to Met Council. Brenner requested the updates be highlighted or underlined. ~ Nyberg addressed the water tower costs. Nyberg explained when he receives the flow requirements he will have a better handle on the water tower project. Wilharber voiced interest in knowing how much money is available from the sewer fund to cover some of~the cost. Wilharber felt the city should contribute some funds to cushion the assessment cost. The City Council elected to have a Public Informational Meeting for the 20th Avenue Water Interconnect on February 26, 1997. LAKE LAND HILLS Nyberg updated the Council with the proposed Lakeland Hills infrastructure concern. Nyberg explained the available looping options are to cross the creek on the north or south end of the creek. Another would be to loop the watermain down Peltier Lake Drive then to Centerville Road into the Lakeland Hills Development. Wilharber questioned the cost associated with the project, what funds could the city assist with and if the city would be setting future precedence. The Council elected to hold a public informational meeting on Wednesday, April 2, 1997 at 7:00 p.m. The Council requested staff to publish and notify all property owners affected on Peltier ~ Lake Drive and Centerville Road. .. MOTION by Brenner, seconded by Buckbee to adjourn the workshop meeting. Motion carried unanimously. Workshop adjourned at 6:55 p.m. Respectfully submitted, ~~~l~~~~ City Clerk 41 ~ CITY OF CENTERVILLE CITY COUNCIL MEETING JANUARY 22, 1997 Pursuant to due call and notice thereof, the City Council of the City of Centerville held their regularly scheduled council meeting on January 22, 1997, at City Hall. Mayor Tom Wilharber called the council meeting to order at 6:00 PM. PRESENT: Tom Wilharber Sanna Buckbee Mary Jo Helmbrecht Theresa Brenner ABSENT: Laura Powers-Rasmussen STAFF/CONSULTANTS: Jim March Ry-Chel Gaustad David Nyberg F.-\ YMENT OF CLAIl\1S: C;ry ofCenterville January 9 - 22, 1997 .l\IOTION by Helmbrecht, seconded by Brenner to approve the receipts and disbursements of January 9 - 22. Motion carried unanimously. Centennial Fire District January 16, 1997 - :MOTION by Buckbee, seconded by Brenner to approve Centennial Fire Districts disbursements. Motion carried unanimously. Pay Estimate #1 Main Street- 1\ yberg commented the payment on sodding issues still has adequate retainage available. Edmbrecht questioned a big hole on the south side of Main Street across from her home and suggested Nyberg look into it this spring. MOTION by Helmbrecht, seconded by Brenner to pay estimate #1 for Main Street. l\fotion carried unanimously. APPROVAL OF MINUTES: MOTION by Helmbrecht, seconded by Brenner to approve the January 8, 1997, minutes with corrections. Motion carried unanimously. SET AGENDA: City Council Meeting January 22, 1997 4 * Letter from Police Department regarding snowmobiling Buckbee requested a snowplowing budget and an idea where the funds will come from if the city goes over budget. MOTION by Buckbee, seconded by Helmbrecht to approve the set agenda. Motion carried unanimously. PETITIONS AND COMPLAINTS: APPEARANCES: OLD BUSINESS: Review of Growth Management - Helmbrecht questioned the high density classification on the Tourville property. Brenner suggested excluding high density from Tourville property and perhaps place it on the church property. March spoke with a possible developer for the Tourville area and he was intending on single family homes. March discussed a prospect business which was looking at the property south of Eagle . Trucking. March received a letter from the prospect business, the area of interest has ~ been limited to Centerville, Lino Lakes, White Bear Township and Vadnais Heights. March mentioned he will indicate in a letter the city's fees and state the costs are negotiable. Wilharber asked if it would be a problem to rezone the property. March felt it wouldn't be a problem. Helmbrecht asked what type of business was it? March understood it's a precision machining company which would employee approximately 50 employees. Further, in regards to the timeline, they would like to break ground by spring and be in by fall. Helmbrecht asked if TIF would be available. March had been in contact with Sid Inman. March spoke with Dean Johnson and Dean suggested if the senior housing location is holding up the comprehensive plan, don't wait. He recommends submitting the plan for final approval now. If a site for senior housing is chosen in the future, Dean indicated that there is a very simple one page form that needs to be completed to process a plan amendment. He added that the Met Council would in no way hesitate to allow an area to be rezoned from low-medium density to high density for senior housing. MOTION by Brenner, seconded by Helmbrecht to adopt the City of Centerville comprehensive plan subject to the Metropolitan Council review and approval and contingent upon the addition of one additional housing policy specifying the desire to reserve a percentage of undeveloped property for step-up housing and move the high density area onto the church property. Motion carried unanimously. 20th Avenue Watermain Interconnection Trunk SanitaJY Sewer Feasibility Study- t 2 City Council Meeting January 22, 1997 - MOTION by Helmbrecht, seconded by Brenner to table the feasibility study allowing staff to review and make recommendations to the council. Motion carried unanimously. Brenner suggested inviting Lino Lakes to the next council meeting to discuss the interconnect. Wilharber suggested Centerville discuss the issue then invite Lino Lakes. Nyberg had a recent phone conversation with Councilmember Brenner. She did not recall a ten-year review for the interconnect. Nyberg said that David Ahrens, City Engineer for Lino Lakes, just threw the ten-year review out for discussion. Nyberg suggested the city consider looking at a watertower within the next couple years. Prior to Nyberg leaving, March briefly discussed a meeting earlier with Mike Quigley regarding Eagle Pass Third Addition. Eagle Pass persons claimed they had never seen the staging of the utilities in the comprehensive plan. Although, Nyberg felt confident Tony Emmerick had seen the utility staging. March wasn't completely happy with the design on the 54.73 acres. Nyberg commented the property will be limited to split level homes due to the water table/wet lands. Nyberg suggested larger lots with a higher scale of homes. Buckbee mentioned currently the City has Clearwater Meadows, Eagle Pass, Lakeland Hills, Acorn Creek II, developments which are not completed. Buckbee recommended completing some current developments then request extending the MUSA. Also, since the city has a small staff this may be too much for now. Council agreed. Lake/and Hills - Nyberg explained he and Jim met with Mr. Mike Black of Royal Oaks, and Bill Lalonde today. Nyberg questioned which area should be pursued to connect the watermain. Nyberg felt Royal Oaks shouldn't be held up because of a water extension. Buckbee suggested running the watermain across the creek. Nyberg mentioned Mr. Black anticipated dilemmas in getting all the easements. Royal Oaks is considering offering a credit to the city to run the watermain down Centerville Road. Wilharber suggested looking into this option, since this would cover two issues at once. March asked the cost of a watermain feasibility study for the two options; going under the creek and down Centerville Road. Nyberg estimated $3,500. Nyberg suggested doing a cost estimate to cross the creek and to run it down Centerville Road which would be about $500.00. MOTION by Helmbrecht, seconded Brenner to have the City Engineer put together a letter of facts to cross the creek and to include other options, not to exceed $500.00. r..'lotion carried unanimously. March had a meeting this afternoon with a representative of Center Oaks, who requested multi-housing and requested rezoning the commercial land to residential high density. Wilharber was not in favor of rezoning any commercial property. Council was not in t:1.vor of rezoning any commercial property to residential. 3 City Council Meeting January 22, 1997 4 Nyberg introduced Staff Engineer Susan Fussell of MSA, who has worked on the feasibility study presented tonight. Nyberg mentioned Susan will he working with Nyberg on several Centerville projects. NEW BUSINESS: DOER Pay Equity Report - March explained the city will submit the pay equity information to the state as discussed during the workshop, with no change. MOTION by Helmbrecht, seconded by Brenner to accept the Pay Equity Report. Motion carried unanimously. Newsletter - Gaustad reported a brief development update and that the business advertisements will be included in the newsletter. Brenner asked the actual budget figures for the major categories be included with the pie chart percentages. MOTION by Buckbee, seconded by Brenner to accept the newsletter with the noted changes. Motion carried unanimously. Letter from Police Department - Wilharber addressed a letter received from Chief VanBurkleo regarding snowmobiles. Buckbee questioned the city's involvement since this is on the County Road. March mentioned the city will work with the county on this issue to see what can be done. Helmbrecht suggested Doug Koppy head of the areas snowmobile committee, should be contacted to see what can be done. Helmbrecht volunteered to get a letter off to Doug Koppy. Wilharber suggested addressing the Snowmobile Ordinance to agree with Lino Lakes, Circle Pines ordinance. ~ COMMITTEE REPORTS: Police Commission Meeting - Wilharber reported there was a decline in December traffic tickets because of the weather conditions. Wilharber also reported Officer Parks was in an accident causing about $5,000 damage. Officer Parks is doing okay, although he did pull a couple muscles in his back. Wilharber reported at the Police Commission Meeting there was an interesting discussion regarding smoking in the garage area. The Police Department no longer allows smoking in the garage area. Helmbrecht questioned smoking in city vehicles. Wilharber commented if a non-smoker gets into the vehicle after a smoker, it sure smells. Council feels no smoking should be allowed in the city vehicles. t 4 . ,. City Council Meeting January 22, 1997 ~ Wilharber commented Lexington is $57,000 behind on their police contract payment. Wilharber voiced his concern at the meeting. Helmbrecht asked the reason for the delay. Wilharber commented the new Administrator was unaware of some of the payment procedures. EDC- Brenner reported Mary Capra looked into the Welcome Wagon and it may be best for EDC to come up with their own idea and name, for economical reasons. Brenner mentioned the Lino Lakes Police Department delivers information to new residents. Brenner suggested talking to Mayor Wilharber about the Police Department delivering information to new residents. March spoke to Chief VanBurkleo, he said it is not a common practice to drop off books for the cities because they may be setting a precedence. ADMINISTRA TOR REPORT: Strategic Planning Retreat - March suggested considering a future date now since this may take a whole day. Buckbee suggested one Saturday morning instead of several night meetings. Council elected March 8th, or 22nd. Wilharber suggested checking with Councilmember Powers-Rasmussen as to her availability, prior to scheduling the meeting. March mentioned Gaustad would like to receive a pager from the city. The billing goes to the city and then is charged to the employee. MOTION by Buckbee, seconded by Wilharber to authorize Ry-Chel to get a pager. :Motion carried unanimously. CONSENT AGENDA: 1. Employee raises per the workshop agreement for - * Public Works Director * Deputy Clerk/Treasurer 2. Renew Special Use Permits- Arcade Asphalt, 7055 - 21st Avenue, So. Casanova, Inc., 7129 - 20th Avenue, N. Eagle Trucking, 7087 - 20th Avenue, So. Integrity Systems, 1724 Main Street Noble Welding, 7075 - 21st Avenue, So. Odyssey Lures, 7129 - 20th Avenue, N. RAD Paint, 7129 - 20th Avenue, N. MOTION by Buckbee, seconded by Helmbrecht to approve the consent agenda. Motion carried unanimously. ADJOURN: 5 City Council Meeting January 22, 1997 MOTION by Buckbee, seconded by Helmbrecht to adjourn the January 22, 1997, council meeting. Motion carried unanimously. ~ Meeting adjourned at 7:25 p.m. Respectfully Submitted, tif-CluJ /!j~1f1tac~ Ry-Chel Gaustad City Clerk t t 6 ~ CITY OF CENTERVILLE CITY COUNCIL MEETING JANUARY 22, 1997 Pursuant to due call and notice thereof, the City Council of the City of Centerville held their regularly scheduled council meeting on January 22, 1997, at City Hall. Mayor Tom Wilharber called the council meeting to order at 6:00 PM. PRESENT: Tom Wilharber Sanna Buckbee Mary J 0 Helmbrecht Theresa Brenner ABSENT: Laura Powers-Rasmussen STAFF/CONSULTANTS: Jim March Ry-Chel Gaustad David Nyberg ~ FA YMENT OF CLAIMS: City ofCenterville January 9 - 22, 1997 I\IOTION by Helmbrecht, seconded by Brenner to approve the receipts and disbursements of January 9 - 22. Motion carried unanimously. Centennial Fire District January 16, 1997 - MOTION by Buckbee, seconded by Brenner to approve Centennial Fire Districts disbursements. Motion carried unanimously. Fay Estimate # 1 Main Street - :i'\yberg commented the payment on sodding issues still has adequate retainage available. Edmbrecht questioned a big hole on the south side of Main Street across from her home and suggested Nyberg look into it this spring. l\IOTION by Helmbrecht, seconded by Brenner to pay estimate #1 for Main Street. :\. rotion carried unanimously. APPROVAL OF MINUTES: 1\ lOTION by Helmbrecht, seconded by Brenner to approve the January 8, 1997, minutes \\ith corrections. Motion carried unanimously. SET AGENDA: City Council Meeting January 22, 1997 * Letter from Police Department regarding snowmobiling ~ Buckbee requested a snowplowing budget and an idea where the funds will come from if the city goes over budget. MOTION by Buckbee, seconded by Helmbrecht to approve the set agenda. Motion carried unanimously. PETITIONS AND COMPLAINTS: APPEARANCES: OLD BUSINESS: Review of Growth Management - Helmbrecht questioned the high density classification on the Tourville property. Brenner suggested excluding high density from Tourville property and perhaps place it on the church property. March spoke with a possible developer for the Tourville area and he was intending on single family homes. March discussed a prospect business which was looking at the property south of Eagle Trucking. March received a letter from the prospect business, the area of interest has been limited to Centerville, Lino Lakes, White Bear Township and Vadnais Heights. March mentioned he will indicate in a letter the city's fees and state the costs are negotiable. Wilharber asked if it would be a problem to rezone the property. March felt it wouldn't be a problem. Helmbrecht asked what type of business was it? March . understood it's a precision machining company which would employee approximately 50 employees. Further, in regards to the timeline, they would like to break ground by spring and be in by fall. Helmbrecht asked if TIF would be available. March had been in contact with Sid Inman. 4 March spoke with Dean Johnson and Dean suggested if the senior housing location is holding up the comprehensive plan, don't wait. He recommends submitting the plan for final approval now. If a site for senior housing is chosen in the future, Dean indicated that there is a very simple one page form that needs to be completed to process a plan amendment. He added that the Met Council would in no way hesitate to allow an area to be rezoned from low-medium density to high density for senior housing. MOTION by Brenner, seconded by Helmbrecht to adopt the City of Centerville comprehensive plan subject to the Metropolitan Council review and approval and contingent upon the addition of one additional housing policy specifYing the desire to reserve a percentage of undeveloped property for step-up housing and move the high density area onto the church property. Motion carried unanimously. 20th Avenue Watermain Interconnection Trunk Sanitmy Sewer Feasibility Study- 41 2 City Council Meeting January 22, 1997 ~ MOTION by Helmbrecht, seconded by Brenner to table the feasibility study allowing staff to review and make recommendations to the council. Motion carried unanimously. Brenner suggested inviting Lino Lakes to the next council meeting to discuss the interconnect. Wilharber suggested Centerville discuss the issue then invite Lino Lakes. Nyberg had a recent phone conversation with Councilmember Brenner. She did not recall a ten-year review for the interconnect. Nyberg said that David Ahrens, City Engineer for Lino Lakes, just threw the ten-year review out for discussion. Nyberg suggested the city consider looking at a watertower within the next couple years. Prior to Nyberg leaving, March briefly discussed a meeting earlier with Mike Quigley regarding Eagle Pass Third Addition. Eagle Pass persons claimed they had never seen the staging of the utilities in the comprehensive plan. Although, Nyberg felt confident Tony E mmerick had seen the utility staging. March wasn't completely happy with the design on the 54.73 acres. Nyberg commented the property will be limited to split level homes due to the water table/wet lands. Nyberg suggested larger lots with a higher scale of homes. Buckbee mentioned currently the City has Clearwater Meadows, Eagle Pass, Lakeland Hills, Acorn Creek II, developments which are not completed. Buckbee recommended completing some current developments then request extending the MUSA. Also, since the city has a small staff this may be too much for now. Council agreed. Lake/and Hills - Nyberg explained he and Jim met with Mr. Mike Black of Royal Oaks, and Bill Lalonde today. Nyberg questioned which area should be pursued to connect the watermain. Nyberg felt Royal Oaks shouldn't be held up because of a water extension. Buckbee suggested running the watermain across the creek. Nyberg mentioned Mr. Black anticipated dilemmas in getting all the easements. Royal Oaks is considering offering a credit to the city to run the watermain down Centerville Road. Wilharber suggested looking into this option, since this would cover two issues at once. March asked the cost of a watermain feasibility study for the two options; going under the creek and down Centerville Road. Nyberg estimated $3,500. Nyberg suggested doing a cost estimate to cross the creek and to run it down Centerville Road which would be about $500.00. MOTION by Helmbrecht, seconded Brenner to have the City Engineer put together a letter offacts to cross the creek and to include other options, not to exceed $500.00. "'lotion carried unanimously. t :\Iarch had a meeting this afternoon with a representative of Center Oaks, who requested multi-housing and requested rezoning the commercial land to residential high density. Wilharber was not in favor of rezoning any commercial property. Council was not in bvor of rezoning any commercial property to residential. 3 City Council Meeting January 22, 1997 Nyberg introduced Staff Engineer Susan Fussell of MSA, who has worked on the feasibility study presented tonight. Nyberg mentioned Susan will he working with Nyberg on several Centerville projects. ~ NEW BUSINESS: DOER Pay Equity Report - March explained the city will submit the pay equity information to the state as discussed during the workshop, with no change. MOTION by Helmbrecht, seconded by Brenner to accept the Pay Equity Report. Motion carried unanimously. Newsletter - Gaustad reported a brief development update and that the business advertisements will be included in the newsletter. Brenner asked the actual budget figures for the major categories be included with the pie chart percentages. MOTION by Buckbee, seconded by Brenner to accept the newsletter with the noted changes. Motion carried unanimously. Letter from Police Department - Wilharber addressed a letter received from Chief VanBurkleo regarding snowmobiles. Buckbee questioned the city's involvement since this is on the County Road. March mentioned the city will work with the county on this issue to see what can be done. Helmbrecht suggested Doug Koppy head of the areas snowmobile committee, should be contacted to see what can be done. Helmbrecht volunteered to get a letter off to Doug Koppy. Wilharber suggested addressing the Snowmobile Ordinance to agree with Lino Lakes, Circle Pines ordinance. ~ COMMITTEE REPORTS: Po/ice Commission Meeting- Wilharber reported there was a decline in December traffic tickets because of the weather conditions. Wilharber also reported Officer Parks was in an accident causing about $5,000 damage. Officer Parks is doing okay, although he did pull a couple muscles in his back. Wilharber reported at the Police Commission Meeting there was an interesting discussion regarding smoking in the garage area. The Police Department no longer allows smoking in the garage area. Helmbrecht questioned smoking in city vehicles. Wilharber commented if a non-smoker gets into the vehicle after a smoker, it sure smells. Council feels no smoking should be allowed in the city vehicles. 4 4 City Council Meeting January 22, 1997 t Wilharber commented Lexington is $57,000 behind on their police contract payment. Wilharber voiced his concern at the meeting. Helmbrecht asked the reason for the delay. Wilharber commented the new Administrator was unaware of some of the payment procedures. EDC- Brenner reported Mary Capra looked into the Welcome Wagon and it may be best for EDC to come up with their own idea and name, for economical reasons. Brenner mentioned the Lino Lakes Police Department delivers information to new residents. Brenner suggested talking to Mayor Wilharber about the Police Department delivering information to new residents. March spoke to Chief VanBurkleo, he said it i~ not a common practice to drop off books for the cities because they may be setting a precedence. ADMINISTRATOR REPORT: Strategic Planning Retreat - March suggested considering a future date now since this may take a whole day. Buckbee suggested one Saturday morning instead of several night meetings. Council elected March 8th, or 22nd. Wilharber suggested checking with Councilmember Powers-Rasmussen as to her availability, prior to scheduling the meeting. March mentioned Gaustad would like to receive a pager from the city. The billing goes to the city and then is charged to the employee. MOTION by Buckbee, seconded by Wilharber to authorize Ry-Chel to get a pager. :Motion carried unanimously. CONSENT AGENDA: 1. Employee raises per the workshop agreement for - * Public Works Director * Deputy Clerk/Treasurer 2. Renew Special Use Permits- Arcade Asphalt, 7055 - 21st Avenue, So. Casanova, Inc., 7129 - 20th Avenue, N. Eagle Trucking, 7087 - 20th Avenue, So. Integrity Systems, 1724 Main Street Noble Welding, 7075 - 21st Avenue, So. Odyssey Lures, 7129 - 20th Avenue, N. RAD Paint, 7129 - 20th Avenue, N. MOTION by Buckbee, seconded by Helmbrecht to approve the consent agenda. Motion carried unanimously. It ADJOURN: 5 City Council Meeting January 22, 1997 MOTION by Buckbee, seconded by Helmbrecht to adjourn the January 22, 1997, council 4 meeting. Motion carried unanimously. Meeting adjourned at 7:25 p.m. Respectfully Submitted, ~l {!1uJ /!fOJAl,tacL R y-Chel Gaustad City Clerk ~ t 6 a City Council Workshop Meeting l\'1inutes of January 15, 1997 CITY OF CENTERVILLE CITY COUNCIL SENIOR HOUSING WORKSHOP JANUARY 15, 1997 Pursuant to due call and notice thereof, the City Council of the City of Centerville held a Senior Housing Workshop on January 15, 1997, at City Hall. Mayor Tom Wilharber called the workshop meeting to order at 5:05 P.M. PRESENT: Tom Wilharber Theresa Brenner Mary J 0 Helmbrecht Laura Powers-Rasmussen ABSENT: Sanna Buckbee ~ STA.FF/CONSULTANT: Jim March, City Administrator Ry-Chel Gaustad, City Clerk David Nyberg, City Engineer Margaret Langfeld, Anoka County Commissioner Tim Yantos, Anoka County Deputy Administrator Scott Knutson, Community Partners, Inc. Fran Dunbar, Dunbar Development Corporation Mayor Wilharber explained the purpose of this workshop is to discuss Senior Housing. Mayor Wilharber explained Council member Theresa Brenner was spearheading the Senior Housing Project in Centerville. Council member Brenner introduced Tim Yantos, Anoka County Deputy Administrator, whom introduced Margaret Langfeld, Anoka County Commissioner then he addressed Senior Housing. p.fr. Yantos explained the history of Senior Housing in Centerville. Mr. Yantos reported the land and market study was completed by Community Partners, Inc. Mr. Yantos introduced Scott Knutson, Community Partners who was the primary editor of the land and market study. Mr. hnutson elaborated on the land and market study. Mr. Knutson explained the three primary studies conducted: secondary data, local interviews and locally generated information. The secondary data included population, senior citizen future forecasting and accounting for current seniors in the area. Based on the 23 senior residents interviewed, Community Partners identified the want and desire for senior housing locations and amenities. Locally generated information consisted of the area's Senior Housing, the interest of 43 local prospective renters and potential t future candidates. Community Partners, Inc. worked in the demographic area in analyzing current t senior housing and conducting surveys. Mr. Knutson discussed "A Summary of Findings" (EXHIBIT A). Mr. Yantos explained the City of Ham Lake has a 49-unit Senior Housing Development projected to be completed in March. The complex is already booked. Mr. Yantos introduced Frank Dunbar of Dunbar Development Corporation who has worked on many senior housing design projects. Mr. Dunbar expressed concern with the feasibility of sewer and water. Further, since this area is in high demand, the land prices are shooting up. Mr. Dunbar asked the status of the Archdiocese decision regarding the church property. Council member Brenner reported the church was not interested in selling their property. Mr. Dunbar addressed other possible locations such as behind City Hall. Mr. Dunbar favored the City Hall location especially for access to sewer and water and in addition the property is owned by the city. !vIr. Dunbar reported the project should start this spring. Bids should go out now as prices are going through the roof Mr. Yantos indicated $58,000 was the housing goal but as they worked the figures the costs were well over budget. Further, if the County pays for the land and utilities the cost would be out of reach. Therefore, they tried to achieve all the wants and desires of the seniors in smaller units. Mr. Dunbar addressed the proposed units within the complex. There will be three types of units 4 available. First, are a one bedroom and one bathroom unit. Second, is a one bedroom, one den plus two bathroom units. Finally, there will be two bedrooms, two bathroom units. All the units will include a microwave, garbage disposal, washer and dryer. Mayor Wilharber asked, "how many acres are needed for the Senior Housing Project?" Mr. Dunbar responded two acres. Mayor Wilharber spoke to Fire Chief Milo Bennett and he has no plans to expand the Fire Department. Mayor Wilharber mentioned, both water and sewer will be available on the 11.1 acres purchased by the city. Council member Helmbrecht asked ifT.I.F. monies were available. Mr. Dunbar mentioned the Senior Housing Projects are tax exempt. March asked if the County would be able to help financially. :rvir. Yantos explained if the city uses union labor at competitive wages - the Union would throw in $50,000. March asked how the surrounding Senior Housing Projects were doing. Mr. Knutson mentioned Circle Pines has 28 vacancies. March asked who is responsible for the vacant units. Mr. Yantos said the city is responsible for payment of rent on all vacant units. Council member Brenner mentioned there maybe other properties available. If Tourville property is sold to a developer, perhaps the city could acquire two acres for Senior Housing in place of park dedication. Mr. Yantos explained at an earlier meeting several people voiced interest in Senior Housing. Vacancies are filled on a first come, first served basis. Council member Powers- Rasmussen mentioned she was not completely interested using the property behind City Hall, but ~ 2 - was in favor of other options such as the Tourville Property. Council member Powers-Rasmussen suggested placing the Senior Housing close to LaMotte Park since the park would benefit almost everyone in every age. Mayor Wilharber mentioned the City Attorney has not been contacted in regards to the use of the park dedicated land for Senior Housing but he was in favor of researching the issue. Council member Helmbrecht asked if another route could be available into the Senior Complex behind City Hall. Mr. Dunbar explained this is an optional location, but other routes could be researched. March questioned the restrictions on the tenants in the building and asked to allow Centerville residents have first option. Mr. Yantos mentioned, the Centerville residents and relatives of Centerville residents will have first option. Dan Tourville, 6994 Centerville Road, voiced concern with the Senior Housing located behind City Hall. The site would need soil corrections, has no area for expansion and is near the flood plain. Mr. Dunbar mentioned placing the Senior Housing next to a ball park may cause an issue with the tenants. Joan LaMotte, 1695 Main Street, felt the seniors would appreciate the activities, noise and the walking area. Mr. Yantos explained the city should consider locations and building designs. Council member Brenner mentioned $11,000 of the CDBG funds were dedicated to Senior Housing. Council member Helmbrecht asked where the CDBG funds could be used. Mr. Yantos said the funds could be used for soil correction, purchase of land, several different uses. t Mr. Dunbar mentioned the rent includes heating, cooling, insurance, maintenance and electrical. Council member Helmbrecht asked, "Who manages the Facility?" Mr. Yantos replied, Great Lakes Mortgage Company does the facility marketing, leasing and maintenance. Mayor Wilharber summed up the City's remaining issues to be addressed: -Land -Utilities -Park Dedication Land -Barott or Tourville location Council member Helmbrecht suggested, T.I.F. be investigated to see if it can be used. Mr. March asked, the annual percentage increase. Mr. Dunbar replied about 2 percent per annum. Mr. Tourville asked, who would be backing the bonds? Mr. Yantos replied, the City would back the bonds to ensure the best rate. Tourville asked, if the City had a say in the matter. Mr. Yantos said yes, the City and County would enter into a Joint Powers Agreement. Mayor Wilharber thanked everyone for coming to the meeting. Meeting adjourned at 6: 15 P.M. ~ Respectfully S1,l~ityejlJ1 y[fl-t {Ut.Cl~ Ry-Chel Ga~a(jl EltSTt'terk"/ if 3 - t .. ~ Senior Housing Workshop January 15, 1997 CentervilIe Senior Housing Study June, 1996 SUMMARY OF FINDINGS .. The City of Centerville and the Anoka County Housing and Redevelopment Authority engaged Community Partners, Inc. to conduct a Senior Housing Needs Analysis for the City of Centerville. Recommendations were to focus on the number of units supportable in the area, type of housing concept (unit mix and sizes, building features and services), and rents most appropriate for the market. .. Community Partners, Inc. is recommending a cottage style project with a unit mix of 4 to 6 one bedroom units, 4 to 6 one bedroom/den units and 6 to 8 two bedroom units. The one bedroom units should range from 750 to 850 square feet with rents of$450 to $500 per month to accommodate as many senior households at various income levels as possible. The one bedroom plus den units should be 900 to 950 square feet with rents of $510 to $575 per month. We recommend two bedroom units of950 to 1,100 square feet with rents of $585 to $650 per month. .. Based on the amount of interest generated by seniors in the study area combined with the lack of market rate senior housing in the study area and an expanding senior household base, we are projecting that 25 percent of all uni'ts will be pre-leased with the remainder of the units leasing at a rate of 3 to 4 units per month. This translates to a total lease-up period of 6 months from the date of initial occupancy, based on a 16 to 20 unit project. .. Three potential senior housing sites have been identified, which upon preliminary review, have the amenities necessary for a successful senior project. .. It is estimated that there are approximately 20 low income senior households with short term interest (three year) and seven low income senior households with immediate interest (one year) in the Market Study Area that cannot afford to live the senior housing units that are proposed. Unfortunately, at this time it is not feasible to construct rental units that can be leased at lower rates because of the elimination of State and Federal Programs. However, it is important to monitor various funding sources and to utilize any current funding sources for rental assistance such as the Section 8 and Voucher Programs to assist low income seniors. .. Growth trends and demographic characteristics were examined, with emphasis on the senior (55 and older) population, for a Market Study Area defined as the municipalities of Centerville and Lino Lakes. The study area experienced substantial increases in population from 1980 to 1995, adding 8, I 99 persons, an increase of 143.8 percent. CentervilIe posted an increase of 1,8 I 7 persons or 348 percent and Lino Lakes' population base increased by 6,382 persons or 125.5 percent from 1980 to 1995. Community Partners, Inc. 3 Centerville Senior Housing Study June1 1996 .. Population, household and employment growth is forecast to remain strong through the year 2000. The study area is expected to add 2,982 households and Centerville is expected to grow by 822 households by the year 2000. 4 .. In examining the age distribution of persons 55 or older in 1995, the data revealed the number of persons aged 55 or older will increase substantially by the year 2000. The majority of this growth will be concentrated in the younger senior population (those aged 55 to 74), indicating demand for a senior project with few, ifany services. .. Typically, seniors with household incomes ofless than $15,000 per year are a primary market for subsidized housing. Households with incomes of$15,000 to $25,000 per year are a market for moderate-rent senior housing while middle and upper market rents are affordable to seniors with incomes above $25,000 per year. Although senior household incomes in the study area were relatively well distributed among all income intervals, there are not enough households in upper income brackets to support an upper rent project. Thus, we recommend a modest-rent project that would appeal to the largest number of senior households. In addition to the households with incomes of$15,000 or greater, some additional demand may come from households in the $10,000 to $15,000 per year range that have equity in their homes. .. Currently, the only senior housing project in the study area is, Willow Ponds, the 47 unit Tax Credit Project, located in Lino Lakes, which currently has six vacant two bedroom units. .. Because of the lack of market rate senior projects within the study area, projects located in communities adjacent to the study area were examined. All of the projects examined are fully occupied with a waiting list or have a very low vacancy rate, with the exception of Oak Hills Manor in Circle Pines, which has 28 two bedroom vacant units. 4 .. Twenty-three interviews and 43 surveys were conducted to determine senior housing needs in the Market Study Area. The interviews and surveys identified the need for senior housing and provided valuable insights regarding the size of the project and the type of units that should be developed. 4 -- --- Community Partners, Inc. 4 ... - CITY OF CENTERVILLE CITY COUNCIL MEETING JANUARY 8, 1997 Pursuant to due call and notice thereof, the City Council of the City ofCenterville held a public hearing and a regularly scheduled council meeting on January 8, 1997, at City Hall. Mayor Tom Wilharber called the council meeting to order at 6:00 PM. PRESENT: Tom Wilharber Sanna Buckbee Mary Jo Helmbrecht Theresa Brenner Laura Powers-Rasmussen STAFF/CONSULTANTS: Jim March Dave Nyberg Dean Johnson Ry-Chel Gaustad OA TH OF OFFICE: Mayor Tom Wilharber stated the oath of office to serve as Mayor on the Centerville City Council. Council members Mary Jo Helmbrecht and Theresa Brenner stated the oath of office to serve as Council members on the Centerville City Council. PUBLIC HEARING ON CENTERVILLE COMPREHENSIVE PLAN Dean Johnson of Resource Strategies presented the history of the Comprehensive Plan requirements. Mr. Johnson briefly explained procedures for the Metropolitan Councils final approval, including a 60 day final review. Mr. Johnson identified potential Met- Council issues from Met-Council of extending sewer service, changing the flood plain boundaries and status of the City's surface water management plan. Additional information, from workshops, on unresolved issues will be forwarded to the Met-council. Mr. Johnson had spoke with Dan Tourville about a mixed use concept in the downtown area. A mixed use concept in the downtown area would allow the city freedom to shape the downtown area through the zoning ordinance. Mr. Johnson stressed Met-Councils desire to have 3 units per acre, due to the MUSA extension. Met-Council may push the issue, but they may accept Centerville's Comprehensive Plan as submitted. Further, high density area's will be 12 units per acre, .. City Council Meeting January 8, 1997 although they are concerned with two issues. First, how will the density effect their sewer system. Second, transportation issues. 4 Mr. Johnson explained the proposed MUSA outlook for 1997 through year 2005 is in staging periods. CURRENT MUSA Residential 160 acres Commercial 30 acres Industrial 15 acres 1997 - 2000 Residential 77 acres Commercial 10 acres Industrial 75 acres 2001-2005 Residential 12 acres Commercial 10 acres Industrial acres Mr. Johnson completed his presentation and opened the floor for questions. Dan Tourville, 6994 Centerville Road, brought up, the high density zoning listed on the church property should be changed since the church has no interest in selling or entertaining senior housing. ~ Brenner agreed with Mr. Tourville, the church wasn't interested in senior housing and suggested moving the high area density east to Tourville's property. Buckbee asked if the Tourville property was out of the City's budget, for senior housing. Brenner mentioned, the Council has a senior workshop set up for January 15, to detail the city's senior housing options. Brenner suggested, contacting Mr. Johnson with any changes for the final steps of the comprehensive plan. Mr. Johnson mentioned with the new state laws, all ordinances must comply with the comprehensive plan. Brenner questioned the ability of a property owner to change a zoning after the comprehensive plan has been adopted. Mr. Johnson explained with the new laws the comprehensive plan would have to be changed by petitioning to the Met- Council. Mr. Johnson informed the council the Comprehensive Plan will over ride the Zoning Ordinance. Mr. Johnson reviewed the "Utility Staging/MUSA Additions figure 12" of the comprehensive plan. Mr. Johnson explained the current and the future guidelines for the utility and MUSA additions. Brenner asked if the council could deny development until - 2 '-.,dLJ ",-",VUJ.J.VJ.J. ..L't'..&...........".I..I..I.5 Ju..I.........u....J _, ....J.J . - the year indicated. Mr. Johnson said if the map indicates year 2000 then the council could deny development until the progress year. March questioned the 60 day return from Met-Council. Mr. Johnson felt safe saying it should be back within 60 days because a preliminary review was completed, although Met Council could deny the process. In the final stage, the School District, Anoka County and Lino Lakes will be notified and additional comments may be made, which the City may need to address. MOTION by Buckbee, seconded by Helmbrecht to close the public hearing at 7:30 PM. PAYMENT OF CLAIMS: City ofCenterville December 19 - 31,1996 MOTION by Buckbee, seconded by Brenner to approve the receipts and disbursements of December 19 - 31, 1996. Motion carried unanimously. City ofCenterville January 1 - 8,1997 MOTION by Buckbee, seconded by Brenner to approve the receipts and disbursements of January 1 - 8, 1997. Motion carried unanimously. - Centennial Fire District January 9, 1997 MOTION by Powers-Rasmussen, seconded by Helmbrecht to approve the Fire Districts January 9, 1997 disbursements. Motion carried unanimously. APPROVAL OF MINUTES: December 11,1996 council meeting minutes- MOTION by Buckbee, seconded by Powers-Rasmussen to approve the December 11, 1996 council meeting minutes with corrections. Buckbee yes, Powers-Rasmussen yes, Wilharber yes, Brenner yes, Helmbrecht abstained. December 18, 1996 council meeting minutes - MOTION by Helmbrecht, seconded by Brenner to approve the December 18, 1996 council meeting minutes with corrections. Helmbrecht yes, Brenner yes, Wilharber yes, Buckbee yes, Powers-Rasmussen abstained. SET AGENDA: Clerk! Administrator authorization to sign checks Clerk! Administrator pay increase Use of Laurie LaMotte Park Resolution 97-02 t 3 City Council Meeting January 8, 1997 Resolution 97-03 ~ MOTION by Buckbee, seconded by Brenner to approve the set agenda. Motion carried unanimously. PETITIONS AND COMPLAINTS: Buckbee felt it would be safer if the fire hydrants could be shoveled out and mentioned that some sidewalks had not been cleared. APPEARANCES: OLD BUSINESS: Action on the Comprehensive Plan - Helmbrecht suggested allowing the police to review Lakeland Hills trail ways for lighting and security. Wilharber mentioned he will be at the Police Commission Meeting, Thursday night, he could bring the preliminary plan to the Chief MOTION by Helmbrecht, seconded by Brenner to table the Comprehensive Plan until after the senior housing workshop. Motion carried unanimously. Use of Laurie LaMotte Park - Wilharber questioned the Park and Recreation's intended use ofthe LaMotte property. Michael Navin commented the P&R board had discussed the land and would like to further investigate their available funds. Although, actual plans to develop the land most likely won't take place until 1998. Wilharber suggested looking into renting the land to a local farmer and applying the earned funds into the P&R account. ~ Police Sgt. Bob Makela, approached the council asking if there were any complaints. Buckbee asked about the snowmobiles issue. Sgt. Makela said, "There are no problems. " The Police Department may purchase a snowmobile to tag snowmobile violators. Wilharber felt the snowmobile ordinance should be addressed. NEW BUSINESS: Surface Water Management Plan - Nyberg suggested a workshop to discuss these issues since there is so much information. Some information for council consideration prior to the workshop would be erosion, objectives and goals. Finally, Nyberg suggested charging a ditch drainage fee (per square foot) to developing land. To avoid future conflicts, the fees would be designated to the County Road ditch systems where sediment would be removed. Nyberg asked how involved the city wants to get with Rice Creek Watershed District or if the city wants to delegate the inspections to RCWD? t 4 City Council Meeting January 8, 1997 Council elected to have a workshop on February 4, 1997 at 5: 00 PM for the surface water management plan. Watermain Interconnect and Sanitary Sewer Feasibility Study- Nyberg gave a summary on the different proposals and reviewed assessment options. Buckbee suggested Staff & Engineer met with property owners and bring the results back to the council. MOTION by Buckbee, seconded by Brenner to table the watermain interconnect and sanitary sewer feasibility study. Motion carried unanimously. MOTION by Powers-Rasmussen, seconded by Brenner to recess at 8:53 PM. Wilharber yes, Helmbrecht nay, Buckbee nay. Council reconvened at 8:57 PM. Automotive Drive Line Services - Mr. Jim & Craig Kozar, 7095 21st Avenue South, presented blue prints for the proposed AD.L. building. March indicated the building meets the minimal building size requirements within the industrial lots. t Jim Kozar questioned the water pressure for the sprinkler system and the 1994 building code which requires a sprinkler system. He felt since the cost to install a sprinkler system runs about $20,000, it would be economically beneficial not to install one. Craig Kozar discussed the theory behind the parking area. For every 800 sq. ft. in the garage they allotted one parking spot, for every 300 sq. ft. of office space they allocated a parking spot, plus they added a few extra parking spots for future expansion. Brenner asked about the Planning and Zoning recommendation? March reported the trash containers would have to be enclosed with a fence. Second no fence would be needed between the north and south property (Noble Welding). Buckbee suggested the building stay consistent with previous industrial buildings. MOTION by Buckbee, seconded by Helmbrecht to approve the AD.L.'s site plans dated December 3, 1996 as submitted and the building stay consistent with previous industrial buildings. Buckbee continued approval contingent upon Engineers review, approval and City staff work with the property owners on a special use permit. Motion carried unanimously. City Appointments Resolution 97-01 March received a letter from the Cable Commission requesting an Elected Official be the liaison instead of a residential representative. ~ 5 City Council Meeting January 8, 1997 Council discussed each position and appointed persons as indicated on resolution 97-01. ~ Nyberg thanked the council for re-electing MSA Engineering Consultants as the City Engineer. As it has been a pleasure working with Jim, Ry-Chel and Paul, council has a good team and he looks forward to working with them and the city. City Goals and Objectives - MOTION by Brenner, seconded by Powers-Rasmussen to direct staff to research advisors for the City's goals and objectives. Motion carried unanimously. Mound Trail Park Property - MOTION by Buckbee, seconded by Helmbrecht to direct City staff to contact Anoka County and coordinate trailway dedication. Motion carried unanimously. Flashers at school crossing - Buckbee asked who would be responsible to pay for the engineering study, City or the County? March mentioned he would check on it. Buckbee suggested waiting until the council knew who would pay for the traffic study. Clerk/Administrator Authorized to Sign City Checks - MOTION by Wilharber, seconded by Buckbee to authorize Jim March to sign city checks. Motion carried unanimously. Clerk/ Administrator Pay Increase - MOTION by Helmbrecht, seconded by Buckbee to approve a pay increase of $5,000. retroactive to November 20, 1996. Motion carried unanimously. - Use of Laurie LaMotte Park - Wilharber volunteered to check on farm land rental prices. Resolution 97-02- MOTION by Buckbee, seconded by Helmbrecht to set the fee structure identified in resolution 97-02, for City ofCenterville. Motion carried unanimously. Resolution 97-03 - MOTION by Buckbee, seconded by Helmbrecht to approve Jim March as Responsible Authority. Motion carried unanimously. COMMITTEE REPORTS: ADMINISTRA TOR REPORT: Insurance dividend - March reported the Insurance divided is unusually high, about $3,000. Employee evaluations - 4 6 City Council Meeting January 8, 1997 March explained, the employee reviews will be done by Thursday and he will bring them to the January 15th workshop. He hoped to discuss them with the council which would allow time to comply with pay equity reporting requirements. CONSENT AGENDA MOTION by Helmbrecht, seconded by Brenner to adjourn the January 8, 1997 Council meeting. Meeting adjourned at 9: 50 PM. Respectfully Submitted, ~IJ) Jj~ Ry-Chel Gaustad City Clerk - t 7