HomeMy WebLinkAbout2008-01-09 Set Agenda & Handouts
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CITY COUNCIL MEETING
AGENDA
COUNCIL MEETING
Wednesday, January 9, 2008
&iOO p.m.
SET AGENDA
Please note Correction 6:30 p.m.
L CALL TO ORDER
1. Roll Call
II. PUBLIC HEARINGS
m APPROVAL OF AGENDA
IV. APPROVAL OF COUNCll.., MINUTES
1. December 26,2007 City Council Work Session (6:40 p.m.) Meeting Minutes
(Page 1)
2. December 26,2007 City CouneD Work Session (7:40 p.m.) Meeting Minutes
(page 2)
3. December 26, 2007 City Council Meeting Minutes (Pages 2a - 2f)
v. CONSENT AGENDA
1. City or Centerville December 27, 2007 through January 9, 2008 Oaims
(page 3 & 3a)
2. Parks & Recreation Committee Recommendation to PurchaselInstall Dogi-
Pot Pet Station at Laurie LaMotte Memorial Park - Not to Exceed $300
(pages 4-5)
3. Parks & Recreation Committee Recommendation to Consider Park Rules
Addition Language to City Code (Pages 6-8)
VI. A WARDSIPRESENTA nONS/APPEARANCES
1. Mr. Lynn Johnson - Request for Public Works Department's Assistance
with Snow Plowing the Waterworks Parking Lot for the 26th Annual Lion's
Ice Fishing Contest
VB. OLD BUSINESS
1. Consider Approval orPowerline Relocation on Heritage Street (pages 9-10)
vm. NEW BUSINESS
1. Res. #08-001 - Authorizing Appointments for 2008 (pages 11-13)
2. Res. #08-002 - Authorizing the Finance Director to Transfer Funds (Pages
14-15)
3. Authorization for Public Works to Assist the Centerville Lion's in Snow
Plowing for the 26th Annual Fishing Contest
IX. ANNOUNCEMENTSIUPDA TES
1. City Administrator, Mr. Dallas Lanoo
x. ADJOURNMENT
* * REMINDERS * *
Centennial Lakes Police Governing Board Invite for Council Attendance - January 14, 2008,
7:00 p.m. Centennial Lakes Police Department Meeting Room, 54 North Road, Circle Pines
City Council Meeting - January 23,2008, 6:30 p.m. Council Chambers
Planning & Zoning Commission Meeting - Rescheduled to Due Caucuses- February 12, 2008
6:30 p.m. Council Chambers
Parks & Recreation Committee Meeting - February 6,2008 6:30 p.m. Council Chambers
26th Annual Centerville/Lino Lakes Lions Ice Fishing Contest & The Citizen/EDA "Lure
Contest" - February 9, 2008 or February 16, 2008 (Weather Backup Date), 11: 00 a. m.
Centerville Lake & Local Businesses
City Council Meeting - February 13,2008,6:30 p.m. Council Chambers
City Council Meeting - February 27,2008, 6:30 p.m. Council Chambers
Proposed 2009 Street Project Input Meeting -February 21, 2008, 6:00 p.m. St. Genevieve's
Community Parish - 6995 Centerville Road
CITY OF CENTERVILLE
CITY COUNCIL MEETING
December 26, 2007
6:30 p.m.
Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled
meeting on December 26, 2007, at City Hall, 1880 Main Street.
PRESENT: Mayor Mary Capra
Council Member Linda Broussard
Council Member Michelle Lakso
Council Member Tom Lee
Council Member Jeff Paar
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ABSENT: None
STAFF: City Administrator Dallas Larson
City Engineer Mark Statz
Finance Director John Meyer
Public Works Director Paul Palzer
I. CALL TO ORDER
Mayor Capra called the December 26, 2007, City Council meeting to order at 6:35 p.m.
Motion by Council Member Paar. seconded by Council Member Lakso. to approve
the al!enda as amended. All in favor. Motion carried unanimously.
II. PUBLIC HEARINGS
1. Subsequent Hearing - Truth In Taxation Process
Mayor Capra opened the Public Hearing at 6:35 p.m.
Finance Director Meyer reviewed the budget and levy amounts. He stated the increase is
approximately 3.55 percent.
Motion by Council Member Broussard-Vickers. seconded by Council Member Lee.
to close the Public Hearinl!. All in favor. Motion carried unanimously.
Mayor Capra closed the Public Hearing at 6:39 p.m.
III. APPROVAL OF AGENDA
Mayor Capra added page 13a to Item 1 of the Consent Agenda.
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City of Centerville
Council Meeting Minutes
December 26, 2007
Mayor Capra stated Item 4 of the Consent Agenda includes a new Resolution to reflect
changes.
Mayor Capra stated Item 11 would include "Subject to Successful Criminal Background
Check and Subject to Health Care Screening."
Mayor Capra added Item 16 the Consent Agenda: "Resolution #07-061, Authorizing
Prepayment of Bonds Closing Certain Debt Service Fund -- Fund 342."
Mayor Capra added Item 17 the Consent Agenda: "Resolution #07-062, Authorizing the
Finance Director to Transfer Funds to Close Out Inactive Funds."
Mayor Capra added Item 18 to the consent agenda, "Appoint of Patrick Branch to the
Parks and Recreation Committee."
Mayor Capra added Item 5 to New Business: "Consider Purchase Agreement of Lots 8
and 13, Block 7 - Centerville ($225,500)."
Councilmemher Lakso added Item 6 to New Business: "League of Cities Leadership
Conference for experienced Officials."
Councilmember Lakso added Item 7 New Business: "Centerville Business Promotions."
Motion by Council Member Lee. seconded by Council Member Lakso. to approve
the aeenda as amended. AU in favor. Motion carried unanimously.
IV. APPROVAL OF COUNCIL MINUTES
1. December 12'1 2007 Truth In Taxation Meeting Minutes
Motion by Council Member Paar. seconded by Council Member Lakso. to aporove
the December 12. 2007 Truth In Taxation Meetine Minutes as presented. All in
favor. Motion carried - Councilmember Lee abstained due to his absence).
2. December 12'1 2007 City Council Meeting Minutes
Councilmember Lee requested a change to page 6 of9, Item 6, to replace the word "paid"
and insert "employee PTO time" in the motion.
Motion by Council Member Paar. seconded by Council Member Lakso. to approve
the December 12. 2007 City Council meetine minutes as amended. AU in favor.
Motion carried - Councilmember Lee abstained due to his absence.
v. CONSENT AGENDA
Page 2 of6
2-~
City of Centerville
Council Meeting Minutes
December 26, 2007
1. City of Centerville December 13 2007 through December 26 2007 Claims
2. Centennial Fire District Claims Through December 11 2007
3. Centennial Lakes Police Department Claims Through November 30 & December
12..2007
4. Resolution #07-058 Authorizing Prepayment of Bonds Closing Certain Debt
Service Fund
5. Resolution #07-059 Approving 2007 Tax Levy Collectable in 2008
6. Resolution #07-060 Approving 2008 Budget
7. Anoka County Agreement for Residential Recycling Program
8. Disbursement of Fire Relief Aid Fund 5137 100 00 to Centennial Fire District
9. Renewal of Massage Therapist License - Ms. Lisa Kieselhorst (Sense of Life
Subiect) to Successful Criminal Background Check
10. Renewal of Massage Therapist License - Ms. Jennifer Klein (Serenity Now
Healing) Subiect to Successful Criminal Background Check
11. Renewal of Massage Therapist License - Mr. William Klein (Serenity Now
Healing) Subiect to Successful Criminal Background Check (Subiect to Health
Care Screening)
12. Approval ofSauna(s) or Massage Parlors License(s) 7043 20th Avenue (South
Serenity Now Healing)
13. Successful Performance Review Receptionist.. Ms. Kim Stephan -- Completion of
Year 6 Grade 4 Step 5 and Increase to Step 6
14. Successful Performance Review City Clerk.. Ms Teresa Bender -- Completion of
Year 9 Grade 8 Step 7 and Increase to Step 8
15. Extension of Completion Date Public Works Building December 27 to February
15 2008
16. Resolution #07-061.. Authorizing Prepayment of Bonds Closing Certain Debt
Service Fund -- Fund 342
17. Resolution #07-062.. Authorizing the Finance Director to Transfer Funds to Close
Out Inactive Funds
18. Appoint of Patrick Branch to the Park and Recreation Committee
Councilmember Lee requested that items 10, 11, 12, and 15 be pulled from the Consent
Agenda for discussion.
Motion by Council Member Lee. seconded bv Council Member Paar. to approve
consent ae:enda items 1 throue:h 9 and items 13 and 14. All in favor. Motion carried
unanimously.
With regard to items 10, 11, and 12, Councilmember Lee asked to confirm that this is a
renewal license as he did not recall that this license was ever before the Council. The
Council was assured by staff that the licenses in these agenda items were approved
previously and that this was, in fact, a renewal.
With regard to item 15, Councilmember Lee questioned if the extension of the contract
completion for the Public Works building to February 15, 2008 would provide adequate
time for Mr. Dennis Shudy to finish. The Council was informed that Mr. Shudy had
Page 3 of6
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City of Centerville
Council Meeting Minutes
December 26, 2007
requested an extension to January 31, 2008 and that the additional 15 days into February
were added as an additional buffer.
Motion by Council Member Lee. seconded by Council Member Broussard-Vickers
to approve consent ae:enda items 10. 11. 12 and 15. AU in favor. Motion carried
unanimously.
VI. A W ARDSIPRESENT A TIONS/APPEARANCES
1. Mr. Greg Kieselhorst" Centerville Lion's Club" Request for Special Event Permit
Temporary On Sale Liquor License Raffle Permit for the 2008 Ice Fishing
Contest Saturday February 9 or February 16 2008.
Mr. Kieselhorst was present to review the Lion's Club request for licenses and permits
related to their fishing contest. The event is planned on February 9, 2008 with a backup
date of February 16, 2008 in the case of bad weather.
VII. OLD BUSINESS
None
VIII. NEW BUSINESS
1. Approval of Centerville Lion's Request for Permits Associated with the 2008 Ice
Fishing Contest Saturday February 9 or February 16" 2008.
Motion by Council Member Lee. seconded bv Council Member Broussard-Vickers
to. to approve Licenses and Permits for Centerville Lion's related to the Fishine:
Contest. All in favor. Motion carried unanimously.
2. Consideration of Submitted Bids for the Purchase of the City's 1951 Studebaker
Fire Truck.
City Administrator Larson explained that he had received several offers to purchase the
1951 Fire Truck and questioned Council as to what they would like to do.
Discussion ensued.
Consensus of Council is to keep the fire truck and restore it when possible.
Motion by Council Member Lakso. seconded by Council Member Lee. to Decline
the Offers to Purchase the Fire Truck. All in favor. Motion carried unanimously.
3. Consideration of Purchasing New Telephone System for 2085 Cedar Street
Building - New Public Works.
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City of Centerville
Council Meeting Minutes
December 26, 2007
City Administrator Larson provided additional information on the new telephone system.
Discussion ensued.
After discussion, the matter was tabled in order for staff to gather more information on
the proposals and the cost to move the existing system.
4. Resolution #07-063 - Sponsorship of the Attached Community Development
Block Grant Application.
Finance Director Meyer provided additional information on the Community
Development Block Grant application.
Motion by Council Member Lakso. seconded by Council Member Paar. to approve
Resolution #07-063. Sponsorship of the Community Development Block Grant
Application. All in favor. Motion carried unanimously.
5. Consider Purchase Agreement of Lots 8 and 1301 Block 7 - Centerville ($22501500)
City Administrator Larson provided additional information on the purchase agreement.
Motion by Council Member Lakso. seconded by Council Member Paar. to approve
the execution of the purchase a2reement for Lots 8 and 13. Block 7. Centerville. in
the amount of $225.500. All in favor. Motion carried unanimously.
6. League of Cities Leadership Conference for Experienced Officials
Councilmember Lakso reported the dates are January 18-19, 2008 and questioned
whether the City would cover the cost to attend.
Motion by Council Member Paar. seconded by Council Member Lakso. to authorize
expenses for members of the Council to attend the Lea2Ue of Minnesota Cities
Leadership Conference. All in favor. Motion carried unanimously.
7. Centerville Business Promotions
The Council discussed a proposal to participate in a series of promotional activities in
support of local business. The first would be centered on the Lions Ice Fishing contest in
February.
Council reached consensus that they had already authorized the use of remaining EDA
funds for community promotions.
IX. ANNOUNCEMENTSIUPDATES
1. City Administrator Larson
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City of Centerville
Council Meeting Minutes
December 26, 2007
City Administrator Larson reported sending notices for sidewalk shoveling and
would continue to do this. He stated the City might take more aggressive steps.
City Administrator Larson stated that a work session scheduled for goal setting
could be set or he could review last year's goals and report back to Council on the
status of each.
Mayor Capra stated she would like to have a meeting with staff the end of January
or first part of February 2008 to discuss goals, issues, and concerns. She stated
she would also like to hold a joint meeting with all committees and commissions.
2. NMTC Meeting Talking Points
Councilmember Lakso provided information on the last North Metro
Telecommunications Commission meeting. She commented on the following
items:
· The FCC ruling concerning local cable franchising was effective
December 24, 2007. She stated this order has been appealed.
· The NMTC approved the increase of Comcast late fees.
· The NMTC approved a 3 percent cost of living adjustment for staff,
effective 2008.
· The NMTC moved the meeting time from 7:00 p.m. to 6:00 p.m. on the
third Wednesday of the month.
· Joel Knutson, Master Controller, is leaving to further his education.
3. Other
None
XI. ADJOURNMENT
Motion by Council Member Broussard-Vickers. seconded by Council Member Paar.
to adiourn the December 12. 2007 City Council Meetine at 7:35 p.m. All in favor.
Motion carried unanimously.
Transcribed by:
Dianna Wise, Recording Secretary
TimeSaver Off Site Secretarial, Inc.
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CITY OF CENTERVILLE
01/09/08 2:49 PM
Page 1
*Check Summary Register@
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UPDATE
JANUARY 2008
Name
Check Date
Check Amt
10100 MAIN STREET BANK
Paid Chk# 023031 ANOKA COUNTY PROPERTY RE 1/9/2008
Paid Chk# 023032 AVLIC 1/9/2008
Paid Chk# 023033 CENTENNIAL FIRE DISTRICT 1/9/2008
Paid Chk# 023034 CENTENNIAL LAKES POLICE DE 1/9/2008
Paid Chk# 023035 CHOICEPOINT SERVICES INC. 1/9/2008
Paid Chk# 023036 CITY OF CIRCLE PINES 1/9/2008
Paid Chk# 023037 CONNEXUS ENERGY 1/9/2008
Paid Chk# 023038 CORNER EXPRESS 1/9/2008
Paid Chk# 023039 DEPARTMi::NT OF LABOR & IND 1/9/2008
Paid Chk# 023040 GOPHER STATE ONE CALL INC 1/9/2008
Paid Chk# 023041 H & L MESABI 1/9/2008
Paid Chk# 023042 Void 1/9/2008
Paid Chk# 023043 LEAGUE OF MN CITIES 1/9/2008
Paid Chk# 023044 MARATHON ASHLAND 1/9/2008
Paid Chk# 023045 MARSHALL, ERIC 1/9/2008
Paid Chk# 023046 MENARDS - FORESt LAKE 1/9/2008
Paid Chk# 023047 NATIONWIDE RETIREMENT SOL 1/9/2008
Paid Chk# 023048 QUAD AREA CHAMBER OF COM 1/9/2008
Paid Chk# 023049 SAM'S CLUB 1/9/2008
Paid Chk# 023050 SONICWALL 1/9/2008
Paid Chk# 023051 THE CITIZEN 1/9/2008
Paid Chk# 023052 US BANK CORPORATE TRUST S 1/9/2008
Paid Chk# 023053 INTERNATIONAL CODE COUNCI 1/9/2008
Paid Chk# 50bOOOE BI-WEEKL Y ACH 1/10/2008
Total Checks
$92.00 DOC# 1997822.001
$676.00 DEF COMP W/H 1-10-08
$137,100.00 FIRE RELIEF AID
$59,219.46 JANUARY 2008 POLICE SERVICES
$32.00 DRUG TEST
$6,119.53 FEBRUARY 2008 POLICE BLDG
$526.81 6800-20TH - RADIO FOR SCADA A V
$955.79 FUEL FOR NOV AND DEC 2007
$404.93 PLUMBING SURCHARGES FOR 4TH QT
$21.75 DECEMBER 2007
$259.01 BLADE & PLOW BOLT W/NUT
$0.00
$210.00 2008 EXPERIENCED OFFICIALS REG
$737.83 FUEL FOR 11-07 AND 12-07
$1,500.00 APPRAISAL REPORT - 1688 SOREL
$69.41 SUPPLIES
$1,063.93 DEF COMP W/H 1-10-08
$150.00 2007-08 MEMBERSHIP DUES
$145.66 SUPPLIES
$122.48 DYNAMIC SUPPORT 8X5 FOR SONICW
$1,134.00. JUNIOR PAGE -12-12TH I COLOR
$1,152,472.50 #33396480 - GEN OBLG IMPRV.BO
$400.00 ~. McpHERSON CONFERENCE
$12,694.30
$1,376,107.39
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CITY OF CENTERVILLE
01/09/08 2:55 PM
Page 1
Check Register-direct deposit
Checks and Direct Deposit
1-10-08 PAYROLL
Pay Pay Check Check Check Direct
Year Group Period # Employee Name Date Amount Deposited
2008 01 500000 PALZER, PAUL J. 1/10/2008 $2,070.83 Yes
2008 01 500001 STEPHAN, KIM 1/10/2008 $1,336.44 Yes
2008 01 500002 LARSON, DALLAS R. 1/10/2008 $1,779.07 Yes
2008 01 500003 MEYER, JOHN W. 1/10/2008 $2,023.78 Yes
2008 01 500004 ALLEN J. ANDERSON, JR. 1/10/2008 $1,264.31 Yes
2008 01 500005 MCPHERSON, JOEL 1/10/2008 $1,516.34 Yes
2008 01 500006 BENDER, TERESA 1/10/2008 $1,357.49 Yes
2008 01 500007 SWEENEY, KRISTEN 1/10/2008 $1,346.04 Yes
2008 01 008854 PETERSON, TEDD 1/10/2008 $1,480.13 No
2008 01 008855 SOLHEID, WARREN 1/10/2008 $88.77 No
2008 01 008856 DIXON, JACOB M. 1/1 0/2008 $340.28 No
2008 01 008857 INTIHAR, JOSEPH R 1/10/2008 $156.99 No
2008 01 008858 PETERSON, ERIC R. 1/10/2008 $306.14 No
$15,066.61 /?
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City of Centerville
City Council Meeting
January 8, 2008
To:
Mr. Dallas Larson, City Administrator
Honorable Mayor and Council Members
From:
John Meyer, Finance Director
Debt - Related Transfer
The City has called the $990,000 GO Improvement Bonds of 2001 (Pheasant Marsh I Debt Fund) and will
need to pay $673,762.50 before February 1, 2008. The Pheasant Marsh I Debt Fund has a current balance
of $426,549.25. The City will need to transfer $247,213.25 from the Pheasant Marsh II (which has an
excess) to the Pheasant Marsh I Debt Service Fund to complete the payoff. Traditionally, the audit firm has
transferred the necessary funding to the appropriate debt-service funds through adjusting journal entries at
year-end. However, the City should make this transfer to coincide with the redemption so the Council is
cognizant of the transaction. The following transfer should be made by resolution of the Council:
From:
To:
Pheasant Marsh II Debt Service $247,213.25
Pheasant Marsh I Debt Service
$247,213.25
(to provide for redemption of the $990,000 G.O. Improvement Bonds of 2001)
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STATE OF MINNESOTA
COUNTY OF ANOKA
CITY OF CENTERVILLE
1880 9ttain .\'treet, Centenli{(e, 9tfW 55038
651-429-3232 or Pax. 651-429-8629
Res. #07-0_
A RESOLUTION AUTHORIZING THE FINANCE DIRECTOR TO TRANSFER
FUNDS TO CLOSE OUT INACTIVE FUNDS
WHEREAS, the Centerville City Council has considered the attached documentation
submitted by the Finance Director and authorizes the transfer of funds in the general
ledger accounts of the City:
Pheasant Marsh I G.O Bond
Pheasant Marsh IT G.O. Bond
$247,213.25
$247,213.25
$247,213.25 $247,213.25
NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF CENTERVILLE, MINNESOTA:
1. Approves the above stated transfers and directs the Finance Director to complete
the above transfers as stated.
Adopted by the Council this 9th day of January, 2008.
Mary Capra, Mayor
Attest:
Teresa Bender, City Clerk
IS-
Metropolitan Council
A weekly calendar of meetings and agenda items for the Metropolitan Council, its advisory
and standing committees, and regional Council sponsored events. The Metropolitan Council
is located at 390 Robert St. N. in downtown St. Paul. All meetings are held at this location
unless otherwise noted. Meeting times and agendas are subject to change. Visit our website
at www.metrocouncil.orgfor more information.
Week of January 7 -11, 2008
Monday, January 7
Canceled: Community De"lelopment CoIIHllittee: 4 p.rn., Chambers
Tuesday, January 8
Canceled: Metropolitan Parks and Open Space Commission: 4 p.m., Lower Level A.
Environment Committee: 4 p.m., Chambers. The agenda includes:
Union Pacific Railroad Abandonment, Carver and Scott Counties;
Authorization to Award and Execute a Contract for Construction of the Elko New Market Interceptor-
Scott/Dakota Gravity Segment;
Increase of Delegated Construction Contract Change Order Authority for Interceptor 6901 Diversion;
Information
2007 Performance Report; and other business.
Wednesday, January 9
Central Corridor Management Committee: 1 p.m., Chambers. The agenda includes:
CCLRT January and February Schedule;
CCMC January and February Schedule;
CCLRT Re-baseline Cost Estimate;
CCLRT Major Scope Issues:
o Downtown St. Paul Alignment/Stations
o U ofM Alignments;
Community Advisory Committee Report;
Business Advisory Council Report; and other business.
Management Committee: 2:30 p.m., Lower Level A. The agenda includes:
Amendment to Legal Services' Agreement;
Recommendation to Contract with US Bank/Nova for Credit Card Processing Services for Up to Four Years;
Amend Electronic Content Management System Contract;
2008 PFA Transit Loan Agreement and Note;
Information
Draft of 2008 Management Committee Work Plan;
Status of Council Member Laptop Analysis; and other business.
Metropolitan Council: 4 p.m. Chambers. The agenda includes:
List of Authorized Financial Institutions;
Urban Partnership Agreement Sub-recipient Agreements with City of Minneapolis, Minnesota Valley Transit
Authority, University of Minnesota, Dakota County, and Minnesota Department of Transportation;
Authorization for Internal Cash Flow Loan;
City of Blaine Comprehensive Plan Amendment, Pheasant Ridge;
Request to Delay the Date for Compliance with a Condition Required as Part of the 09/14/05-Approved
Amendment to SGOO-135 LCDA Grant to the City of Lino Lakes;
Amendment to Interagency Cooperative Agreement with Northstar Corridor Development Authority for Staff
Resources;
Authorization to Reject all Bids for Metropolitan Council Environmental Services Roof Repair;
Increase of Delegated Construction Contract Change Order Authority for Empire Outfall Phase 3;
Metro Mobility Peak Demand Service Demonstration Program;
City of Eden Prairie CPA - Presbyterian I-Io1l1es Redevelopn1ent;
Evaluating Land Acquisition Opportunity Fund Distribution Rules;
Tax Base Revitalization Account Funding Recolllll1endations;
"Twin Cities New Construction Housing Outlook";
The Climate (Emissions) Registry;
Central Corridor January-February Schedule; and other business.
Thursday., January 10
Transit Providers Advisory Conlnlittee: 10 a.nl., South\Vest Transit, 13500 Teclmology Dr., Eden Prairie.
The agenda includes:
Marketing Update;
Ne\v Rt. 288;
Bus Shoulder Lane Video;
TAC Updates; and other business.
TAB Progranlming Committee: Noon., Chan1bers
Canceled: T}~C Planning Comnuttee: 1 :30 p.m., Lo\ver Level A
Friday, January 11
No meetings scheduled
Tentative \Veek of January 14 - 18,2008
lVlonday, January 14
Transportation Comnuttee: 4 p.lll., Chambers
Tuesday, January 15
No meetings scheduled
Wednesday, January 16
Transportation Advisory Board: 1 :30 p.m., Chambers
Conlmittee of the Whole: 4:00 p.lll., Chambers
Thursday, January 17
TAB Policy Conlmittee: 12 Noon, Lo\ver Level A
T AC Funding & Programnling Conlnuttee: 1 :30 p.m., Lo\ver Level A
Central Corridor Advisory COInnlittee: 5 p.lll., Good\\i'ill Easter Seal,
553 Fairview Ave. N., St. Paul
Friday, January 18
No meetings scheduled
DECEMBER 2007
CITY OF CENTERVILLE
CITY COUNCIL REPORT
1 . Financial Statement & Budget Report
2. Bank Reconciliation & Fund Cash Balance
Prepared By: John W. Meyer
Finance Director
-
General Fund
Monthly Financial Report
Month Ended December 31, 2007
-
MTD YTD Budget Variance % of Budget
12/31/07 2007 2007 +(-) Used
Revenues:
Property Taxes 861,955.52 1,799,719.63 1 ,915,900.00 116,180.37 93.94%
Other Taxes & Assessments 0.00 0.00 46,000.00 46,000.00 0.00%
Licenses & Permits 9,417.95 220,852.80 160,000.00 (60,852.80) 138.030/0
Building Inspection 2,858.45 156,569.75 110,000.00 (46,569.75) 142.34%
Fines & Forfeits 2,225.78 34,875.50 40,000.00 5,124.50 87.19%
Intergovernmental 45,266.04 270,930.35 117,000.00 (153,930.35) 231.56%
Fire Relief Aid 0.00 137,100.00 95,000.00 (42,100.00) 144.32%
Charges for Services 18.21 2,239.71 2,000.00 (239.71 ) 111.99%
Interest Earnings 4,693.61 45,378.74 58,000.00 12,621.26 78.24%
Miscellaneous Revenues 0.00 2,752.67 15,000.00 12,247.33 18.35%
Refunds & Reimbursements 7,290.60 34,050.76 4,000.00 (30,050.76) 851.27%
Fund Balance 0.00 0.00 0.00 0.00 0.00%
Total Revenues 930,867.71 2,410,800.16 2,357,900.00 (52,900.16) 102.24%
Expenditures:
Current
General Government
Mayor and Council 5,005.76 31,833.18 35,000.00 3, 166.~2 90.95%
Elections 0.00 0.00 0.00 0.00 0.00%
Planning & Zoning 4,001.20 18,530.91 20,000.00 1,469.09 92.65%
Administration 26,371.13 342,610.07 385,000.00 42,389.93 . 88.99%
Financial Administration 0.00 13,045.77 18,000.00 4,954.23 72.48%
Assessing 0.00 18,165.00 18,000.00 (165.00) 100.92%
Legal 0.00 85,073.88 65,000.00 (20,073.88) 130.88%
City Hall 1 ,535.54 23,931.56 40,000.00 16,068.44 59.83%
Total General Government 36,913.63 533,190.37 581,000.00 47,809.63 91.77%
Public Safety
Police Protection 54,062.00 650,668.00 649,000.00 (1,668.00) 100.26%
Fire Protection 0.00 98,950.00 194,000.00 95,050.00 51.01%
Building Inspection 10,912.14 140,314.99 158,000.00 17,685.01 88.81 %
Electrical Inspection 0.00 4,073.20 9,000.00 4,926.80 45.26%
Civil Defense 455.40 891.96 4,000.00 3,108.04 22.30%
Animal Control 0.00 927.72 2,000.00 1,072.28 46.39%
Total Public Safety 65,429.54 895,825.87 1,016,000.00 120,174.13 88.17%
Public Works
Public Works 12,266.00 193,870.17 175,000.00 (18,870.17) 110.78%
Engineering Services 1 ,678.30 22,896.12 25,000.00 2,103.88 91.580/0
Recycling 283.83 18,956.81 5,000.00 (13,956.81 ) 379.140/0
Streets 441.19 7,047.54 80,000.00 72,952.46 8.81O,lg
Street Lighting 2,115.66 29,825.70 30,000.00 174.30 99.420/0
Total Public Works 16,784.98 272,596.34 315,000.00 42,403.66 86.540/0
117/2008
1 :39 PM
budget GF 2007.xls
117/2008
1 :39 PM
budget GF 2007.xls
!11J ~~/~qp(t(/i4d.?~"
Water Fund
Monthly Financial Report
Month Ended December 31, 2007
I'J{, {Jl' \~1~~1
ll(O(J (JrJ~'{,
MTD YTD Budget Variance % of Budget
12/31/07 2007 2007 +(-) Used
Operating Revenue:
Charges for Services 1,791.13 190,397.33 225,000.00 34,602.67 84.620/0
Total Operating Revenue 1,791.13 190,397.33 225,000.00 34,602.67 84.62%
Operating Expenses:
Salaries and Benefits 5,818.09 73,811.66 70,000.00 (3,811.66) 105.45%
Professional Services 0.00 5,073.39 35,000.00 29,926.61 14.500/0
Supplies 737.57 28,447.76 55,000.00 26,552.24 51.720/0
Other Services and Charges 0.00 5,920.03 6,000.00 79.97 98.670/0
Utilities 856.09 6,174.98 3,000.00 (3,174.98) 205.830/0
Depreciation 0.00 0.00 82,000.00 82,000.00 0.00%
Total Operating Expenses 7,411.75 119,427.82 251,000.00 131,572.18 47.58%
OPERATING INCOME (5,620.62) 70,969.51 (26,000.00) (96,969.51 ) -272.960/0
Nonoperating Revenue (Expense)
Interest on Investments 3,843.99 26,770.51 30,000.00 3,229.49 89.24%
Special Assessments 13,207.30 31,158.95 30,000.00 (1,158.95) 103.86%
Hook up Fees and Unit Charges 40.00 55,836.15 35,000.00 (20,836.15) 159.53%
Other Equipment 0.00 (6,493.88) 0.00 6,493.88 0.00%
Interest Expense 0.00 0.00 0.00 0.00 0.0001'0
Community Development Exp 0.00 0.00 0.00 0.00 0.000/0
Refunds & Reimbursements Rev 239.18 6,199.83 0.00 (6,199.83) 0.0001'0
Refunds & Reimbursements Exp 0.00 (0.28) 0.00 0.28 0.000/0
Total Nonoperating Revenue 17,330.47 113,471.28 95,000.00 (18,471.28) 119.44%
(Expense)
INCOME BEFORE OPERATING 11,709.85 184,440.79 69,000.00 (115,440.79) 267.310/0
TRANSFERS
OPERATING TRANSFERS OUT 0.00 0.00 0.00 0.00 0.000/0
NET INCOME 11,709.85 184,440.79 69,000.00 (115,440.79) 267.31%
CREDIT FOR DEPRECIATION ON 0.00 0.00 0.00 0.00 0.00%
CONTRIBUTED ASSETS
NET INCREASE IN RETAINED 11,709.85 184,440.79 69,000.00 (115,440.79) 267.310/0
EARNINGS
PREPARED BY:
JOHN MEYER
FINANCE DIRECTOR
1/7/2008
2:21 PM
budget report water 07.xls
-
Sewer Fund
Monthly Financial Report
Month Ended December 31, 2007
-
MTD YTD Budget Variance % of Budget
12/31/07 2007 2007 +(-) Used
Operating Revenue:
Charges for Services 1 ,441.03 200,403.96 260,000.00 59,596.04 77.08%
Total Operating Revenue 1,441.03 200,403.96 260,000.00 59,596.04 77.08%
Operating Expenses:
Salaries and Benefits 5,845.29 74,753.00 65,000.00 (9,753.00) 115.00%
Professional Services 900.00 8,673.67 5,000.00 (3,673.67) 173.47O,lc>>
Supplies 15.00 11,284.28 10,000.00 (1,284.28) 112.84%
MCES Disposal Charges 0.00 148,131.96 149,000.00 868.04 99.42%
Utilities 223.57 2,472.21 1,000.00 (1,472.21 ) 247.220/0
Depreciation 0.00 0.00 90,000.00 90,000.00 0.000/0
Total Operating Expenses 6,983.86 245,315.12 320,000.00 74,684.88 76.660/0
OPERATING INCOME (5,542.83) (44,911.16) (60,000.00) (15,088.84) 0.000/0
Nonoperating Revenue (Expense)
Interest on Investments 13,771.41 98,753.30 60,000.00 (38,753.30) 164.590/0
Special Assessments 6,454.63 13,511.65 40,000.00 26,488.35 33.780/0
Hook up Fees and Unit Charges 0.00 54,668.75 50,000.00 (4,668.75) 109.34%
Other Equipment 0.00 (1,309.94 ) 0.00 1,309.94 0.000/0
Interest Expense 0.00 0.00 (9,OOO.00) (9,000.00) 0.000/0
Refunds & Reimbursements Rev 52.67 52.67 0.00 (52.67) 0.00%
Refunds & Reimbursements Exp 0.00 0.00 0.00 0.00 0.000/0
Total Nonoperating Revenue 20,278.71 165,676.43 141,000.00 (24,676.43) 117.500/0
(Expense)
INCOME BEFORE OPERATING 14,735.88 120,765.27 81,000.00 (39,765.27) 149.090/0
TRANSFERS
OPERATING TRANSFERS OUT 0.00 0.00 0.00 0.00 0.000/0
NET INCOME 14,735.88 120,765.27 81,000.00 (39,765.27) 149.09%
CREDIT FOR DEPRECIATION ON 0.00 0.00 0.00 0.00 0.000/0
CONTRIBUTED ASSETS
NET INCREASE IN RETAINED 14,735.88 120,765.27 81,000.00 (39,765.27) 149.09%
EARNINGS
PREPARED BY:
JOHN MEYER
FINANCE DIRECTOR
117/2008
2:01 PM
budget report sewer 07.xls
2007 MONTHLY CASH/GENERAL LEDGER BALANCE RECONaUAnC
2007 Interest 9/3012007 10/31/2007 11130/2007 12131/2007
Bank Checking Statement Balance $ 680,707.06 $ 295,959.39 $ 469,617.90 $ 1,636,979.05
Outstanding Deposits $ 0.34 $ 0.34 $
Outstanding Checks $ (391,383.40) $ (129,905.26) $ (189,458.57) $ (69,733.70)
Monthly Interest $ 53,039.00 $ 2,329.67 $ 1,087.93 $ 1 ,295.68 $ 8,752.39
Net Checking Account Balance $ 289,323.66 $ 166,054.47 $ 280,159.67 $ 1,567,245.35
Investments
Mainstreet Bank Flex CD
Beginning $ 2,151,870.09 $ 2,161,618.09 $ 2,161,618.09 $ 1,961,818.09
Other T ansactions $ $ (200,000.00) $ 2,000,000.00
Monthly Interest $ 37,827.74 $ 9,748.00 $ 22,144.18
Ending Balance $ 2,161,618.09 $ 2,161,618.09 $ 1,961,618.09 $ 3,983,762.27
Mainstreet Bank CD's
Beginning
1000669381 CDARS
5.12% 1002328085 CDARS $ 1,120,602.82 $ 1,120,602.82 $ 1,120,602.82 $ 1,120,602.82
5.41% 1001349356 CDARS
Other Transactions
Monthly Interest - CD $
Monthly Interest - CDARS $ 120,602.82
Ending Balance $ 1,120,602.82 $ 1,120,602.82 $ 1,120,602.82 $ 1,120,602.82
Malnstreet Bank - Subtotal $ 3,571,544.57 $ 3,448,275.38 $ 3,362,380.58 $ 6,671,610.44
Smith Barney
Smith Barney Money Fund
Beginning $ 18,946.36 $ 27,020.03 $ 43,079.50 $ 44,618.88
Monthly Adjustments $ 94,511.32 $ 8,073.67 $ 16,059.47 $ 1,537.18 $ 8,883.84
Other Transactions
Ending Balance $ 27,020.03 $ 43,079.50 $ 44,616.68 $ 51,480.52
Smith Barney Gov't Bonds
Beginning $ 1,770,493.16 $ 1,770,493.16 $ 1,770,493.16 $ 1,770,493.18
FHLB OlD 9/29/03 $ 100,000.00 $ 100,000.00 $ 100,000.00 $ 100,000.00
FHLB DlD 6/30/03 $ 100,411.37 $ 100,411.37 $ 100,411.37 $ 100,411.37
FHLMC DTD 8/14/03 $ 150,000.00 $ 150,000.00 $ 150,000.00 $ 150,000.00
FHLMC DTD 6/30/03 $ 99,750.00 $ 99,750.00 $ 99,750.00 $ 99,750.00
FNMA DTD 2fT/03 $ 205,000.00 $ 205,000.00 $ 205,000.00 $ 205,000.00
FNMA DTD 3/30/04 $ 100,000.12 $ 100,000.12 $ 100,000.12 $ 100,000.12
FNMA DTD 4/8/04 $ 200,394.17 $ 200,394.17 $ 200,394.17 $ 200,394.17
FHLB DTD 4/19/04 $ 250,000.00 $ 250,000.00 $ 250,000.00 $ 250,000.00
FHLM DTD 11/28/03 $ $ $ $
FHLM DTD 3/25/04 $ 150,000.00 $ 150,000.00 $ 150,.000.00 $ 150,000.00
FHLM DTD 3/17/04 $ 99,937.50 $ 99,937.50 $ 99,937.50 $ 99,937.50
FHLM DTD 3/24/04 $ 150,000.00 $ 150,000.00 $ 150,000.00 $ 150,000.00
FHLM DTD 2/27/03 $ 165,000.00 $ 165,000.00 $ 165,000.00 $ 165,000.00
Other Transactions
Monthly Fair Market Adjustments $
Ending Balance $ 1,770,493.16 $ 1,770,493.16 $ 1,770,493.16 $ 1,770,493.16
Smith Barney CD's
Beginning. $ 281,100.00 $ 281,100.00 $ 281,100.00 $ 281,100.00
Direct Merchants Bank
Capitol One Bank
Hemisphere NatJ Bank $ $ $ $
Lehman Brothers Bank $ 96,000.00 $ 96,000.00 $ 96,000.00 $ 98,000.00
CIB Bank $ 89,100.00 $ 89,100.00 $ 89,100.00 $ 89,100.00
Compass Bank
1 st. NatJ Bk of Nevada
Cole Taylor Bank $ 96,000.00 $ 96,000.00 $ 96,000.00 $ 96,000.00
Other Transactions
Monthly Adjustments $
Ending Balance $ 281,100.00 $ 281,100.00 $ 281,100.00 $ 281,100.00
Smith Barney - Subtotal $ 2,078,613.19 $ 2,094,672.66 $ 2,096,209.84 $ 2,103,073.88
Total Cash/Investments Per Statement $ 5,650,157.76 $ 5,542,948.04 $ 5,458,590.42 $ 8,774,684.12
General Ledger Cash Balance $ 5,650, 157.76 $ 5,542,948.04 $ 5,458,590.42 $ 8,774,684.12
Total Monthly Interest & Adjustments $ 305,980.88 $ 20,151.34 $ 17,147.40 $ 2,832.86 $ 37,780.41
CITY OF CENTERVILLE
Cash Balances jwm
MTD MTD Current
FUND Descr Account Debit Credit Balance
Last Dim 10100
GENERAL FUND G 101-10100 51.007,561.89, $363.750.90 $1.747.515.11
21ST AVE IMP DEBT SERVICE G 308-10100 $1,459.00' $107.75 $44,630.29
JOINT POLICE STATION 2005A G 309-10100 $78,800.00 $6,247.13 $42,648.88
MUNI STREET IMP DEBT SERVICE G 312-10100 $270,617.92 $832.34 $594.575.91
PARKVIEW DEVELOPMENT DEBT SERV G 324-10100 $1 , 182.73 $0.00 $4,971.17
G.O. Bond Pheasant I 2001 G 327-10100 $3,677.61 $1.075.94 '$421,612.98
G.O. Bond Hunters Cross I 2000 G 336-10100 $1.743.71 $157.71 I $73.534.57
PHEASANT MARSH II G.O. 2002 G 342-10100 $6.458.54 $2.171.04 $754.974.12
PEL TIER PRESERVE DEBT SERVICE G 345-10100 $5,035.38 $0.00 $1.466.45
Hunters Crossing II G.O. Bond G 346-10100 $57,722.07 $0.00 . -$41.432.92
GO Bond 2006A (Hunter3/back) G 348-10100 $41.911.83 $320.12 $272.763.15
GO Bond 2007A (CSAH 14, OM. F) G 349-10100 $110.500.00 $0.00 $198,623.07
PARK CAPITAL PROJECT G 402-10100 $300.000.00 $0.00 $84.572.52
PEDESTRIAN TRAIL WAYS G 414-10100 $0.00 $0.00 $12.817.25
STORM WATER IMP PROJECTS G 415-10100 $3. 146.05 $1.808.28 $382.382.73
HUNTER'S CROSSING 3RD ADDN G 448-10100 $1.489.20 $62,248.84 $114.397.17
2006 Municipal Improvements G 449-10100 $1.051.50 $1.016.91 -$197,186.68
CSAH 14 Improvements 2007 G 450-10100 &1,737,659.00 $4,202.72 $1.494.939.43
2009 Street & Utility Improve G 451-10100 $0.00 $16,049.31 -$73,265.25
2007 Developments G 452-10100 $672,741.00 $43.243.66 $96.534.18
2007 Downtown Redevelopment G 453-10100 $0.00 $19.499.78 -$132.947.64
WATER FUND G 601-10100 $21.482.37 $9,735.47 $784,716.58
SEWER FUND G 602-10100 $27,415.11 $301,209.86 $2.079.910.60
CABLE lV FUND G 614-10100 $0.00 $542.17 $11,930.45
Last Dim 10100 $4.351.654.9 $834,219.93 $8.774.684.12
1
54,351,654.91 $834,219.93 $8.774.684.12
..
01/04/08 10:54 AM
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