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HomeMy WebLinkAbout2008-02-27 Handouts @ Meeting ~:.1 f;\-,-~;d tervi{fe . 'Estaf1fi...lid 1lIS7 CITYCOUNCILIWORK SESSION MEETING AGENDA COUNCIL WORK SESSION Wednesday, February 27, 2008 6:00 p.m. - Work Session will Immediately Follow the Re2ularly Scheduled Meetin2 1. Interviews With Perspective Parks & Recreation Committee Members a. Mark Haiden b. Savannah Lee I. CALL TO ORDER II. ITEMS OF DISCUSSION COUNCIL MEETING I. CALL TO ORDER 1. Roll Call II. PUBLIC HEARINGS III. APPROVAL OF AGENDA IV. APPROVAL OF COUNCIL MINUTES 1. February 13, 2008 City Council Meeting Minutes (Pages a-g) 2. February 13,2008 City Council Work Session Meeting Minutes (Pages h-i) V. CONSENT AGENDA 1. City of Centerville February 14,2008 through February 27, 2008 Claims (Page 1 & ta) 2. Centennial Fire District Claims through February 15,2008 (Page 2) 3. Centennial Lakes Police Department Claims through February 14,2008 (page 3-5) 4. Approval of Precision Excavating & Grading, LLC Request for Payment #5 & Change Order #2 - $17,472.97 - Old Mill Road Utility & Street Imp. Project (Pages 6-12) 5. Parks & Recreation Committee Recommendation to Authorize Centennial Soccer Club's Use of Soccer Fields @ Laurie LaMotte Memorial Park for the 2008 Season (Page 13) 6. Acceptance of 2007 Franchise Fees - $7,190.92 (Pages 14-15) 7. Successful Performance Review of Mr. Joel McPherson, Building Inspector VI. A W ARDSIPRESENT A TIONS/APPEARANCES 1. Mr. Creg Kieselharst, Ceatenille Liaa's . a. 2998 Easter Egg Huat Speeial Eyeat Permit 13. 2998 Fete des Laes City Fuadiag Mr. Kenneth Tolzmann, SAM A - Assessor Services c; 2. VII. OLD BUSINESS 1. Consider Agreement for Local Assessor Services wlMr. Kenneth Tolzmann, SAMA (Pages 16-20) VIII. NEW BUSINESS 1. Approve Job Description & Authorize Hiring of a Full-Time Project CoordinatorlInspector (pages 21-25) 2. Approval of the Centerville Lion's Request for Special Event Permit for the 2008 Easter Egg Hunt 3. Approval of the Centerville Lion's Request for Funding of the 2008 Fete des Lacs City Celebration 4. Consider Policy Regarding Youth Members on Committees - Res. #08-0-> Page 26 5. Appointments to Fill Parks & Recreation Committee Vacancy 6. Settlement Agreement - Sheehy Condemnation Matter (Res. #08-0-> (Pages 27-29) IX. ANNOUNCEMENTSIUPDATES 1. City Administrator, Mr. Dallas Larson X. ADJOURNMENT **REMINDERS** Planning & Zoning Commission Meeting - March 4, 2008, 6:30 p.m. Council Chambers Parks & Recreation Committee Meeting - March 5, 2008, 6:00 p.m. Council Chambers ** All Committee/Commission/Council Joint Meeting - March 5, 2008, 7:00 p.m. Council Chambers** City Council Meeting - March 12, 2008, 6:30 p.m. Council Chambers City Council Meeting - March 26, 2008, 6:30 p.m. Council Chambers Public Open House/Comprehensive Plan Meeting - March 27,2008,4:30 to 7:30 p.m. St. Gen's Community Parish Center CITY OF CENTERVILLE CITY COUNCIL MEETING February 13, 2008 6:30 p.m. Pursuant to due call and notice thereot: the City of Centerville held their regularly scheduled meeting on February 13,2008, at City Hall, 1880 Main Street. PRESENT: Mayor Mary Capra d ~~:~ ~:::: ~:~;~=d-Vickers A> p.:...'::;; P:0'1 ,Gfep Council Member Tom Lee t.... lfj; ;.'D.~ ;.:. {W V Council Member JeffPaar I)! ,hit r' T' ABSENT: STAFF: City Administrator Dallas Larson City Attorney Kurt Glaser City Engineer Mark Statz L CALL TO ORDER Mayor Capra called the February 13, 2008, City Council meeting to order at 6:35 p.m. n. APPROVAL OF AGENDA Mayor Capra added page 8a to Item 1, of the Consent Agenda. Mayor Capra added Item 8 to the Consent Agenda. Mayor Capra deleted Items 2 and 3 from New Business. Mayor Capra added Items 6 and 7 to New Business. Mayor Capra added Items 3 and 4 to Announcements/Updates Motion by COUDcD Member Broussard-Vickers seconded by COUDcD Member Lakso. to aoorove the a2enda as amended. AU in favor. Motion carried unanimously. m. APPROVAL OF COUNCIL MINUTES 1. Jamwy 23. 2008 City Council MeetiJlg Minutes Councilmember Lee requested that on page 6 of 7, paragraph 6, last sentence state ". . . and mediation might follow." L~ City of Centerville Council Meeting Minutes February 13. 2008 Councilm.ember Lakso reqUested that on page 6 of 7, paragraph 2, be restated to indicate she stated that "increased revenue for education and awareness of domestic abuse is needed" rather than "Councilmember Lakso felt there was an increase in domestic abuse " Motion bv CouneD Member Lee.. seeond~ bv CouneD Member Broussard-Vickers. to aoorove the Januanr 23.. 2008 City CouneD Meeting: Minutes as Amended. AU in favor. M9tion earried DDanimouslv. IV. PUBLIC BEARINGS None V. CONSENT AGENDA 1. City of Centerville January 24. 2008 thro1.gh February 13. 2008 Claims 2. Centennial Fire District Claims thro1.frh January 22. 2008 3. Approval of Burschville Construction. Inc. Request for Payment #7 - $14.735.94 - Bac1cage Road/21 st Avenue hqprovement Proiect 4. Approval of Resolution #08-006 - Authorizing Abatement of Special Assessment for PIN #R14-31-22-31-0043 (paid) 5. Apj)l'oval of Resolution #08-007 - Authorizing the Financial Director to Transfer Funds to Close out Pheasant Marsh II 0.0. Bond 6. Parks & Recreation Committee Recommendation to Authorize ElqJending Funds to Purchase Replacement Equipment. Fall Protection & Drain-tile for Tracie McBride Park Renovation Proiect - Not to Exceed $40.000 7. Parks & Recreation Committee Recommendation to Support Youth Summer Programs/Activities (Wargo Nature Center & YMCA) - Not to Exceed $1.000 8. Resolution #08-008 - Authorizing the CLPD to Enter Into a Grant Agreement with the MN Department of Public Safety. Office of Traffic Safety - Replaces Resolution #07-040 (October 24.2007) Councilmember Lakso requested Item 7 be removed for discussion. Motion bv CouneD Member Broussard-Vi~ken.. seconded bv CouneD Member Lakso to aoorove Consent Menda ItelDS 1-6 and 8. AD in favor. Motion earried DDAnimouslv. Parks & Recreation Committee Recommendation to SlWPOrt Youth Summer Programs! Activities (Wargo Nature Center & YMCA) - Not to Exceed $1.000 Councilmember Lakso questioned whether these would be local programs. Councilmember Lee replied they would and explained the program. Page 2 of7 ~ City of Centerville Council Meeting Minutes February 13,2008 Motion by Council Member L@kso. seconded by Council Member Lee. to aDoroye Consent .A2enda Item 7. AD in favor. Motion carried onAnimouslY. VI. A W ARDSIPRESENTATIONS/APPEARANCES None VB. OLD BUSINESS 1. Discuss Chapter 31: De.partments. Boards. Commissions. and Committees a. Schedule Interviews with Two Candidates for Parks & Recreation City Admini~tor Larson explained that this centers around allowing candidates less than 18 years of age to serve on a committee or commission. He stated that Chapter 31 did not address this issue. Mayor Capra explained she spoke to Councilmember Paar who would like this discussed at the Joint meeting of City Council and the Planning and Zoning. He suggested perhaps an auxiliary position be considered. Discussion ensued. Motion bv CouneD Member Broussard-Vickers.. secondtd by Council Member LakMft_ to set UD interviews with the candidates for the Park & Recreation Committee. Motion carried. (2/1/1 - Mayor Caora oooosed ICouneilmember Lee Abstained) Consensus reached hold interviews on February 27,2008 beginning at 6:00 p.rn. vm. NEW BUSINESS 1. Considering House of Re.presentatives ReqJlest to Adopt Resolution #08-0XX pertaining to Releasing Bonds for Trans.portation Funding in Minnesota a. League of Minnesota Cities Suggested Policy & Resolution Mayor Capra reported she received a letter from Representative Marty Seifert, Minnesota House Minority Leader, requesting the City ofCenterville adopt the resolution. Discussion ensued. Consensus reached to look at this more closely before voting on the Resolution. 2. .\mJfe~;alefGfaatiBg OB Sale. 3 2. Off Sale. SUB.Y. 2 &om. ClesiBg &. Tahaeee LieeBSe far Ne>A' 0wBer KeRr's Kamer Page 3 of7 ~ City ofCenterville Council Meeting Minutes FebnJary 13, 2008 3. APl'faval afReet_at fer Pm Rated LieeBsiBg Fees ReturBett fer Ollplieate LieeBsiBg (Sager's!K.elly's Kamer) April 1 Deeem.her 31. 2008. S2.178.75 4. Approval of Request to Metropolitan Council for ChanlJe in Population Forecast City Engineer Statz explained that a higher density is projected than forecasted by the Metropolitan Council. He stated this needs to be reported prior to submitting the Comprehensive Plan. Discussion ensued. Motion bv Councll Member Lee.. seconded bv COUDCQ Member Broussard- Vi~kers.. to Aoorove the Reauest to Metrooolitan Council for Chanlle in Pooulation Foreeast. All in favor. Motion earned UDAnimouslv. 5. Council Business Cards a. Sample Business Cards from City ofLeJCington/City ofCenterville Councilmember Lakso provided examples of business cards/templates for consideration by the Council members. Discussion ensued. Consensus reached to print business cards for Council members who want them. 6. Public Works Open House Councilmember Lakso stated she would like to see the Public Works department hold an open house to begin community outreach and show the residents what their tax dollars were spent on. Councilmember Lakso will work with staff to plan this event. 7. Red Cross Preparedn~q Elq)enses Councilmember Lakso reported Red Cross would be at the Eagle Brook Church on February 28,2008 at 7:00 p.m. to present a preparedness seminar. Motion bv Council Member Broussard- Vicken. seconded bv CouncQ Member Lee. to Aoorove emenditures for the Red Cross seminar. not to exceed $40. AU in favor. Motion earned unanimouslv. Page 4of7 d City ofCenterville Council Meeting Minutes February 13, 2008 JX. ANNOUNCEMENTSIUPDATES 1. City Admini!iltrator Larson a. Property Assessing Proposal- Interview? City Administrator Larson reported that Mr. Kenneth Tol7.mann, Senior Accredited Minnesota Assessor, submitted a proposal to conduct the City's assessment. He stated he would like to schedule him to meet with the Council at the next meeting. city Attorney Glaser encouraged Council to not wait to do this as other cities are also considering this action. Consensus reached to have a contract ready for approval at the next City Council meeting. b. Clean Water Legacy Grant -- $249.500 (Powntown Redevelopment) City Administrator Larson reported the City received the Clean Water Legacy Grant, from the Board of Soil and Water Resources, MN Department of Agricuhure. He stated this grant was written by Bonestroo. c. Set Date: Joint Committee/Commission/Council Work Session Consensus reached to hold the Joint Committee/Commission/Council Work Session on February 28, 2008, the alternate dates are April 2 or 3. Mayor Capra tasked City Administrator Larson to send an email to all committee/commission for input. 2. Mayor Cajml - Update a. Rush Line Corridor Letter of Support for Federal Funds Mayor Capra passed out a request for a letter supporting the Rush Line Corridor from city mayors. She explained that they are looking for federal funding for the park and ride facilities to be built. Discussion ensued. Motion by Mayor Caora. second"" by Council Member Lee. to Aoprove Rush Line Corridor Letter of Suooort for Federal Funds. Motion faDed (1/3 - Mayor Caora votinl! in favor). 3. AllProval of Councllmember Lakso's attendance at Minnesota Governor's Emergency Management Conference March 11-13. 2008. Page 5 of7 e City of CenterVille Council Meeting Minutes February 13, 2008 Motion bv CouncU Member Lee. seconded bv CouncU Member Broussard-Vicken. to Aoorove CouneUmember Lakso's attendance at MN Governor's Ememencv ~anae:ement Conference March 11-13. 2008. Motion carried (4/1 Abstained - Couneilmember Lakso). 4. Approval of Mayor Capra's attendance at the Minnesota Mayors' Meetine May 2- 3. 2008 in Alexandria MN. Motion bv CouncH Member Lee. seconded bv CouncH Member LIJkso. to Aoorove Mavor Caon's attendance at the Minnesota Mavon' Meetinf! Mav 2-3. 2008 in A1eyandria MN not to exceed 5600.00. Motion carried (4/1- Mavor CaDra Abstained). S. Other: a. 2008 Parade Counci1member Lee reported rumors of County Road 14 work being done summer 2008. He stated this causes unknowns regarding main street and to consider not having a parade this year. He recommended the funds be rolled over for the 2009 parade or used for youth events in the park. Discussion ensued. Consensus reached by Council to place this issue on a future agenda. b. Hidden S,prings Park city Engineer Stats summarized the list of issues surrounding the completion of Hidden Springs Park. He stated the two main remaining issues include the Rain Garden plantings and the shoreline stabilization. He questioned whether Council would agree to participate in the cost of materials above and beyond that of the original design. He stated he would bring back design options and costs if Council is open to consider cost participation. Discussion ensued. Consensus reached by Council to consider the cost sharing of materials based on approval of design options and cost to the City. XI. ADJOURNMENT Motion bv CouncH Member Broussard-Vicken. seconded bv Council Member La.k~ to adiourn the Febroarv 13. 2008 Citv CouncU Meetinf! at 7:45 D.m. AU in favor. Motion carried UDanimouslv. Page 60f7 J Transcribed by: Dianna WISe, Recording Secretary TimeSaver Off Site Secretarial, Inc. City ofCenterville Council Meeting Minutes February 13,2008 Page 7 of? 3 City Council 2008-02-13, 7:50 p.m. Minutes of Work Session d" ,. '1/.\;'+8 ~... .+ . ... .... .::1\ P.. ..,: .... .,. .W,. m:.:;. "':,. +. \ r.:: G:. :: \.: ::,.::. ., ,'... ..... M : :. ': t. : : ...... . ... . . . N:~: :~ 0"..... t< Ai.':: P~...i t-f . ,or,_ "' " ..... , . . . . . . .. .. .. . . .........~ -' .. -- .. . . .. ,..,. ... .. . . . . . . . . -, . -, - -" . .. ...-, .>-0 , ...... ;" .+:~ :i-......;. .. Present were Mayor Capra, Council members Tom Lee, Linda Broussard-Vickers, and Michelle Lakso. Also present were Finance Director John Meyer, City Attorney Kurt Glaser, Mark Statz ofBonesttoo & Assoc. Absent was Council member JeffPaar. Ron Mehl of Beard Group provided an update on the status of the downtown development. Mr. Mehl reviewed the phases that are planned and noted that they are working on financing for the buildings in Blocks 8 & 9. They have made offers on several properties and are negotiating with others. The developer plans to break ground on the first phase in the fall. Mr. Mehl plans to return in about a month to report on their progress. John Meyer reviewed a study of tax abatement on the property of Northern Forest Products. The company was granted tax increment financing and tax abatement but the projected assistance has fallen short, primarily because of changes in property tax structure by the State Legislature. The owner has requested that the term of the abatement be extended by three years in order to get closer to the target amounts. The Council reviewed the ordinance on fees charged by the City. Mr. Meyer presented a study of the drainage utility charges comparing residential and business properties. It indicated that the commercialfmdustrial properties in Centerville are not paying based upon any measure of storm water contributed. A chart was prepared showing that the commercial/industrial properties should be collectively paying about $12,000 per year more than they currently are. The consensus was that the rate should be modified immediately to rectify the situation. Other fee changes were reviewed including the possibility of increasing liquor license fees to encourage participation in the Best Practices program. It was apparent that the licensees are not failing the compliance checks, so the benefits of Best Practices may not be that significant. Engineer Mark Statz reviewed his planned presentation for the public open house related to the 2009 Street Project. He noted that two significant changes have been made. Center Street will be constructed in a way to leave most of the curb. This will save about l00lG. Secondly, Mill Road will be modified to leave the southerly end as a rural section on the west side and a trail constructed behind a curb on the west side. This will save substantially over the cost of a full reconstruct as was earlier considered. The Public Open house will be held on Febn.uuy 21, and the project brought back the following week to consider setting a public hearing. The Council reviewed the proposed project schedule and encouraged the engineer to compress the time frame so the hearing on assessments could be not later than September. The Council discussed the possibility of including LaValle Drive in the improvement, since this would be the remaining portion of the City without watermain, if the 2009 A Improvement is completed. It was consensus that the property owners should be asked to participate. The Council reviewed draft goals for 2008, including the suggestion that the City hire its own project inspector. The Council wishes to proceed and the matter will be placed on the next meeting agenda. A second goal that was discussed related to community signs. Administrator Larson suggested that the sign locations be confirmed with landowner agreements as soon as possible, even if signs are not to be constructed this year. Three locations are initially proposed on the major highway entrances: CSAH 14 on the east, CSAH 21 on the south, and County Road 21 on the south. The entrance from the west is still an open question, since Anoka County Parks has rejected any location on their property. Council was receptive to the idea and will consider specific landowner agreements as they are presented. The meeting was adjourned at approximately 9:40 p.m Dallas Larson, Admini~tor o CITY OF CENTERVILLE 02/27/08 10:26 AM Page 1 ::-"'""l ':tervi{{e *Check Summary Register@) UPDATE 'F~.;ta6CistUJ{ 18:')7 FEBRUARY 2008 Check Amt Name Check Date 10100 MAIN STREET BANK Paid Chk# 023171 BENDER, TERESA 2/27/2008 Paid Chk# 023172 CORNER EXPRESS 2/27/2008 Paid Chk# 023173 LINCOLN MUTUAL LIFE & CASUA 2/27/2008 Paid Chk# 023174 QWEST 2/27/2008 Paid Chk# 023175 SWEENEY, KRIS 2/27/2008 Paid Chk# 500016E BI-WEEKL Y ACH 217/2008 Paid Chk# 500027E BI-WEEKL Y ACH 2/21/2008 Total Checks $9.09 MILEAGE REIMBURSEMENT FOR ELEC $418.18 FUEL FOR JANUARY 08 $548.22 MARCH 2008 PREM FOR LIFE INS. $466.84 651-429-3232 - PHONE SERV THRU $22.22 REIMBURSE MILEAGE FOR ELECTION $15,482.24 $14,621.79 $31,568.58 ) .' /(}v 1880 9dainStreet. CentervilIe. 901!f\{ 55038 'Estab{i..!,-!ied- 1857 651-429-3232or'FaJ(651-429-8629 STATE OF MINNESOTA COUNTY OF ANOKA CITY OF CENTERVILLE Res. #08-0_ A RESOLUTION ESTABLISHING GUIDELINES FOR APPOINTMENT OF YOUTH MEMBERS TO COMMITTEES/COMMISSIONS WHEREAS, the City Council has the duty of appointing members to serve on City Committee(s) and Commission(s); and WHEREAS, the City Council has received interest from minor persons to serve on Committee(s) and Commissions. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF CENTERVILLE, ANOKA COUNTY, MINNESOTA: In general, all persons who wish to serve on Committees/Commissions of the City shall be at least 18 years of age. The Council may allow minors who are residents of the City to serve as a member of a City Committee with the following restrictions. 1) Minor persons may serve as a regular voting member of a Committee/Commission. No minor person shall serve as the Chairperson of a Committee/Commission. 2) The membership of a Committee/Commission is limited to two minor persons. 3) Minor persons may only serve on the Parks & Recreation Committee. 4) Minor persons are subject to the same rules, regulations and laws as any committee member. All meetings shall be conducted in accordance with Open Meeting laws, Quorum requirements, Rules of decorum and Other applicable requirements. 5) This policy shall be reviewed by the Council no later than 12/31/2009 to consider possible revision. Adopted by the Council this 27th day of February, 2008. Mary Capra, Mayor Attest: Teresa Bender, City Clerk ffi MEMORANDUM TO: city of Centerville Mayor & Councilmembers City Attorney, Kurt B. Glaser February 26,2008 Sheehy Litigation - Recommendation to accept Settlement proposal. [This memorandum is a public document.] FROM: DATE: RE: SUMMARY: The parties have proposed terms to resolve the outstanding litigation over the property taken for the Backage Road from Sheehy Construction. I am recommending that the City accept these settlement terms. The terms are as follows: 1) Sheehy Construction will accept the amount of money awarded by the Commissions in exchange for the City taking their property. This amount is $201,500.00. 2) Sheehy and the City will dismiss their lawsuits against each other. Neither party will seek fees or costs against the other. COMMENTARY: I believe this is the most sensible resolution which the City can accept at this time. Since the property value has already been valued by a three-member panel of Commissioners it is unlikely that a jury would make a substantially different finding than those professionals. This settlement stands to protect both parties against the litigation cost of taking this case to a jury trial. The litigation cost could easily exceed any additional award which a jury might find. The Commissioners awarded Sheehy $201,500.00. The City previously placed $145,000.00 into escrow with the Court when we initially took the property. Accordingly, the City must pay the balance of this amount. For the reasons stated above, I recommend that the City accept these settlement terms to resolve this litigation. COUNCIL ACTION REQUIRED: The Council must pass a Resolution 1) accepting the terms stated above, 2) authorizing the City Attorney to draft an appropriate Settlement Agreement, and 3) authorizing the Mayor to sign the Settlement Agreement. This could be accomplished if a Motion was made to "Adopt the recommendations of the City Attorney as set forth in his memo date February 26, 2008, regarding Sheehy Litigation - Recommendation to accept Settlement proposal." KBG 21 tervi{{e 'Establish ed- 18S7 STATE OF MINNESOTA COUNTY OF ANOKA CITY OF CENTERVILLE 1880 9dain Stn:et, Centervilk. !M!JI{ 55038 651-429-3232 or PaJ(651-429-8629 Res. #08-0_ A RESOLUTION APPROVING SETTLEMENT IN CONDEMNATION LITIGATION WHEREAS, the City Council authorized the improvement of 21 st Avenue and Backage Road (Project), and WHEREAS, the Project required the City to obtain easements for extending such road improvement from property owner, Sheehy Construction, and WHEREAS, the City initiated a condemnation proceeding of such easements necessary for construction of the Project, Anoka County District Court approved the condemnation, and the city deposited with the Court the estimated value of the property in the amount of $145,000, and WHEREAS, property owner Sheehy subsequently appealed the estimate of value and land Commissioners appointed by the Court determined the value was $200,000 and made an award of $201,500, and WHEREAS, Sheehy and City appealed the determination of land Commissoners and began preparations for a trial to finally decide on a value for the condemned land, and WHEREAS, Sheehy has proposed a settlement of the litigation. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF CENTERVlLLE, MINNESOTA: I) Sheehy Construction will accept the amount of money awarded by the Commissioners in exchange for the City taking their property in the amount of $201,500 and such settlement offer is hereby approved by the City Council. 2) Sheehy and the City will dismiss their lawsuits against each other. Neither party will seek fees or costs against the other. 3) The Mayor and Administrator are hereby authorized to execute necessary documents as prepared by the City Attorney to complete the settlement of litigation in the matter. 2% Adopted by the City Council this 27th day of February, 2008. Mary Capra, Mayor Attest: ;29