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Home My WebLink About2008-02-06 P & R Minutes Approved Parks & Recreation Committee Meeting Minutes February 6, 2008 PARKS AND RECREATION COMMITTEE MEETING MINUTES Wednesday, February 6, 2008 - 6:30 p.m. Pursuant to due call and notice thereof, the Parks & Recreation Committee of the City of Centerville held the regularly scheduled Wednesday, February 6, 2008 meeting at City Hall, 1880 Main Street. Present: Chairperson Suzanne Seeley Vice-Chairperson Kevin Amundsen Committee Member Kevin Selander Committee Member Lori Harris Committee Member Patrick Branch Absent: None Council: Council Liaison Tom Lee Staff: Mr. Dallas Larson, City Administrator Also Present: Mr.Mark Haiden and Ms. Savannah Lee __________________________________________________________________________________ I. CALL TO ORDER 1. Roll Call Chairperson Seeley called the February 6, 2008 Parks & Recreation Committee Meeting to order at 6:35 p.m. II. SET AGENDA Motion was made by Committee Member Branch, seconded by Vice-Chairperson Amundsen to set the agenda as presented. All in favor. Motion carried unanimously. III. APPEARANCES Ms. Liz Guimont, Chain of Lakes YMCA and Mr.Todd Murowski, Wargo Nature Center – Summer Programs Ms. Liz Guimont was present to explain YMCA programs that might be offered in Centerville this summer as Park Play Days at Laurie LaMotte Memorial Park. The YMCA would schedule two sessions of five weeks each for 4-12 year olds. Each session would be from 9-12, Monday - Thursday. Activities would include playground time, crafts and water games. The YMCA may be willing to do a skate park program for older children. Ms. Guimont will check on that and report 1 of 4 Parks & Recreation Committee Meeting Minutes February 6, 2008 back to the committee. She also indicated a willingness to partner with Wargo Nature Center to include some nature programs. Mr. Todd Murowski from the Wargo Nature Center was not present, but a proposal was presented by Chairperson Seeley which offered a variety of programs, each being an hour in length with a cost of $3 per person. Wargo would want the City to guarantee at least $75 in revenue per each session. Chairperson Seeley will investigate whether the YMCA registration form could also include a space for registering for Wargo events. Council Member Lee indicated that he would invite Ollie & Company to the next meeting to talk about promoting activities at the skate park again this year. The Committee agreed that they want to participate with YMCA and Wargo for two five-week sessions. The second session for Wargo would be cancelled if less than 20 children were pre- registered. The activities could be promoted through utility bill stuffers if the information is available by the final week in March. Motion was made by Vice-Chairperson Amundsen, seconded by Committee Member Selander to recommend that City Council authorize up to $1000 to support the youth activities of the YMCA and Wargo Nature Center through the Parks & Recreation Committee for the 2008 summer season. Ayes – 4, Nays – 0, Abstain – 1 (Seeley). Motion carried. Mr. Doug Porter, Centennial Soccer Club Mr. Porter was present to request use of field space at Laurie LaMotte Memorial Park. The request was identical to last year. 1.Requesting two fields, 25 x 40 yard open spaces, located east of the parking lot and bound by the bike path, for the U2 – U8 age group, for games only. This request is for Monday – Friday from 4 p.m. to dusk, April 28 through June 30, 2007. The Centennial Soccer Club will set up goals and manage a reservation system to assign teams to specific dates and times for games. 2.Requesting one field, 70 x 60 yard open space, located south of the skate park, for the U11 – U12 age group, for practice only. This request is for Monday – Friday 3:00 p.m. to dusk, Saturday and Sunday from 8 a.m. to dusk, April 1 through October 29, 2007. The Centennial Soccer Club will set up goals and manage a reservation system to assign teams to specific dates and times for practices. In discussing this request however, the committee members felt the fields should have some time left open for the public’s use for such activities as softball, frisbee and football. Overall, the committee felt a compromise would be to reduce the days in request #2. Motion was made by Vice-Chairperson Amundsen, seconded by Committee Member Selander to recommend to City Council approving the Centennial Soccer Club’s request for dedicated use of the soccer fields at Laurie LaMotte Memorial Park as stated above in request #1, but recommend amending the request in request #2 to the following days: 2 of 4 Parks & Recreation Committee Meeting Minutes February 6, 2008 Monday, Wednesday, Friday and Sunday with the hours as requested. All in favor. Motion carried unanimously. IV. CONSIDERATION OF MINUTES January 2, 2008 Parks and Recreation Committee Meeting Minutes Motion was made by Committee Member Branch, seconded by Committee Member Harris to approve the January 2, 2008, Parks & Recreation Committee Meeting Minutes including an amendment to page 2, fifth paragraph under “McBride Park” first sentence to read: “At the last meeting, proposals were discussed for a new merry go round, a play structure for 2-5 year olds, a climbing wall, talk tubes, borders, drain tile and new fall protection to be installed in 2008”. Ayes – 4, Nays – 0, Abstain – 1 (Amundsen). Motion carried. V. COMMITTEE BUSINESS Chairperson Seeley reminded the Parks & Recreation Committee about the annual park clean-up on Earth Day in April. She stated that committee members usually help along with whatever volunteers sign up. Last year the volunteers were few. She indicated that Wargo Nature Center usually has more volunteers than they need and that some of those could be directed to Centerville Parks. The Committee liked the idea of the extra help. It was suggested that a request for volunteers be posted on the City website. Chairperson Seeley will prepare a draft of what she would like put on the website. Summer Programs This item was discussed under appearances. Centennial Soccer Club’s Request for Use of Laurie LaMotte Memorial Park This item was also discussed under appearances Code of Ethics / Disclosure of Financial Interests for 2008 Committee members each turned in a conflicts of interest disclosure form. It was noted that a meeting will be held in March with the Council and all committees/commissions. Tracie McBride Memorial Park Renovations Committee Member Harris reviewed a recommendation that she and Chairperson Seeley had prepared. They propose to install improvements as soon as weather permits, estimated at $22,650 for drain tile, concrete border, sod & restoration, signage and repainting. In addition they proposed a merry-to-round, talk tube, and a play structure for 2 – 5 year olds totaling $9,855. Other improvements were identified for future years as funds are available. Mr. Dallas Larson reviewed the information prepared by staff that was presented to the Committee in December. That proposal suggested that the climbing wall be purchased from Midwest Playscapes to be installed in 2009. This piece is a little more expensive than the one 3 of 4 Parks & Recreation Committee Meeting Minutes February 6, 2008 proposed by the other vendors, but is more like a real rock wall. Committee Member Harris stated that she liked that one better as well. Motion was made by Committee Member Harris, seconded by Chairperson Seeley to recommend City Council approve a budget of $22,650 to do the foundation and prep work for the playground in Tracie McBride Memorial Park. All in favor. Motion carried unanimously. A motion was made by Committee Member Harris, seconded by Chairperson Seeley to recommend City Council approve a budget of $9,855 for installation of new playground equipment in Tracie McBride Memorial Park with the understanding that the existing talk tube will be rehabilitated, if possible. All in favor. Motion carried unanimously. Mr. Dallas Larson pointed out that his cost estimates contained a contingency of $5,000 for the site prep work and recommended that this amount be added. Motion made by Committee Member Harris, seconded by Committee Member Selander to recommend City Council include the contingency of $5,000 in the recommendation for site preparation. All in favor. Motion carried unanimously. VI. UPDATES Hidden Spring Park Improvements Committee Member Amundsen reviewed the list of problems associated with Hidden Springs Park construction. The shoreline restoration and rain garden still are not resolved. The committee expressed concerns that remaining actions to correct the problems is still not very clear. Mr. Dallas Larson will request a written report detailing the correction plan by the next meeting. The artesian well is another item that hasn’t been fully resolved. The water flow was not acceptable. The Committee members discussed possible solutions, including a new well, putting in a sand point well, pumping from the lake or adding city water to the park water feature. This will be put on the agenda for the next meeting for further discussion. Installation of Dogi-Pet Station It was reported that the pet stations will be installed by spring when the parks are being used again. Park Rules The park rules are being reviewed by the City Attorney for implementation. VIII. ADJOURNMENT Motion was made and duly passed to adjourn at 9:05 p.m. Transcribed by Dallas Larson 4 of 4