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Home My WebLink About1990 Rec./Disb./Resolutions & Minutes .,; -Proposed Golden Meadows Development - Revised Sketch Plan -city Celebration -Appreciation Breakfast -Metropolitan Clinic of Counseling -circle Pines/Lexington Police Department Liaison -Lot Split - 1337 Mound Trail -Amendment to Ordinance 14, section 34.10 (Major Recreational Equipment) -Approval to close City offices on Christmas Day -Reschedule December 26, 1990 City Council meeting to December 27, 1990 -Approval for Clerk/Administrator to attend "Working Together . SeM.nar" -4% Cost of Living Increase -Employee Point Adjustments -Resident Requests fo..Information -Official Paper ~ -Trails - Wood Chips Dece~ber 19, 1990 -special meeting for city Attorney interviews I Dece~ber 27, 1990 -Proposed Reassessment of 1987 Street Reconstruction Non- petitioners -Sidewalk Ordinance (ISO) -Reduction of Letter of Credit - Hardwood Pond Estates II -Police Service -City Newsletter Approval -Amendment to Ordinance 123 - Mayor and Council Salaries -Allocation of $100 to Park and Recreation for Christ..., Decorations -Certification of 1991 Police Service with Circle Pines/~xing~on P8lice Department -Kennel Licenses -Approval for Seminar Attendance / ,..---- I No~e~ber 8, 1990 -special meeting to canvas votes of November 8, 1990 City election No~e~ber 14, 1990 -Municipal Water Extension - Pay Estimate Northdale Construction -Center Hills First Addition / Brian Drive Sidewalk Punch List -Flood Plain Reduction Update -Installation of storm Water CUlvert on L'Allier Estates II -Street Scape Clarification -Preliminary Concept of Townhouse Proposal - (Richard DeFoe) -Police - Contract Review - Areas of Concern for Future Enforcement -Municipal Facilities -priority List -Sidewalk Policy -North Metro Recreation Commission - Joint Powers Agreements -North Metro Transportation Committee -Snow Plowing Policy -computer -Thank You Letter to Lino Lakes Council Members That Attended the October 24, 1990 City Council Meeting No~e~ber 28, 1990 -Police Chief Dave Van Burkleo, Circle Pines/Lexington Police Department -stone Brothers Wrecking Ice Race on Centerville Lake -Minute Approval -Municipal Facility. -Engineering Liaison Report -Government Training service seminar /-Municipal Water Extension - Northdale Construction -Proposed Amendment to Ordinance #13 - Open On Election Day -1987 Street Reconstruction Assessments -1991 Police Service Letter -Liquor License Renewal -Snow Plowing Policy -Approval of 1990 Audit Engagement Letter with Abdo, Abdo and Eick -Joint Recreation Agreement with Circle Pines and Lexington -Centerville Economic Development Task Force Appointments -Payment of Christmas Party Dinners for Award Winners -Attorney Interviews Scheduled for December 19, 1990 -Metropolitan Clinic 91 Counseling, Inc. Dece~ber 12, 1990 -Flood Plain Reduction -Feasibility Study - DeFoe Townhouse Project -Center Hills Revised G~ading Plan -North Metro Recreation Joint Powers Agreement -Gambling -Sorel street Sewer Leakage ~City Attorney Proposal -Attendance of Assistant city Clerk to communications seminar -Attendance of Clerk/Administrator to time management seminar -Approval of letter to Lino Lakes Referencing 35E Interchange - planning and participation -Seminar - Pay Equity Compliance Workshop october 10, 1990 -Possibility of Deleting the Requirement of a Special Use Permit with Regard to site Plan as per Ordinance 14, Appendix A, section A-10 and Appendix B, section B-10 -Municipal Building -Golden Meadows -Petition for Improvement by Installation of Storm Water Culvert - 7191 Clear Ridge -Minnesota Department of Health community Water Supply Recommendation -Municipal Water Extension - Bond Bid -Police Services -Police Services -Police Services special meeting -Logo Committee -Attorney Services -Ordinance 14 Schedule of District Regulations Minimum Area of Structures - Appropriate Heading -Charitable Gambling Request -Public Works Employee Injury -Tri City Business Association -Complaint Referencing Cost of Lino Lakes Police Contract October 17, 1990 -Special meeting to discuss Police Service for 1991 October 24, 1990 -Center HillS, First Addition - Substantial Completion Hardwood Pond Estates II - Final Inspection -sanitary Sewer on Center Street -1991 Police Service -Municipal Facilities -Annual sewer maintenance bid to Midwest Underground Inspections -SOdding requirement for 7156 Brian Drive -centerville Heights Trailway Easement Concern -Seminars. -Lake Sanitation Update I -Extension of Municipal Water -Center Hills First Addition - Partial Pay Estimate -Flood Plain Reduction project -Water Extension -street Scape -Senior Citizen Deferment - Mr. & Mrs. Norbert Tuerk -Appointment of Council member Burgstahler to Employee Review Board -Solicitation for proposals for centerville city Attorney -Plaques for Archie Gay, part time and acting District Fire Chief and Jerry Peterson, City Council member -Appointment of 1990 Election Judges -Centennial School District -Municipal Facilities september 12, 1990 -Appointment - John Buckbee III - city Council -1991 Police Services - Anoka County Sheriff's Office -Municipal Facilities -1987 Street Reconstruction Reassessment -Police Service -Extension of Municipal Water -Rezoning Request From Commercial (B-1) to Single Family Residential Sewered (R-2) For 1969 Main Street., 1976 Main Street, 1973 Main Street, 1979 Main Street, 7105 - 20th Avenue North and 1981 Main street -Golden Meadows -Municipal Water -Sidewalk -Center street Maintenance -Municipal Facility -Variance Request - 1847 prairie Drive - to Erect an Attached Deck 24 Feet From the East Property Line of the Property Described as Lot 7, Block 1, Centerville Heights -North Metro Recreation Joint Powers Agreement -proposed Amendment to Ordinance #4 - Appendix A, section A-10 and Appendix B, section B-l0 Deleting a Requirement of a Special Use Permit with Regard to site Plan -Federal Surplus Distribution Center -Park and Recreation Request for Expenditure of Non-budget Items SEPTEMBER. 26 -Hardwood Ponds I Sidewalk -Extension of Municipal Water -proposed Golden Meadows Development -Center Street Maintenance -Petition for Improvement by Installatio,\ ~ storm Water Culvert - 7191 Clear Ridge -Municipal Facilities -Police Service - 1991 -1987 street Reconstruction ~ssessment I -Hardwood Pond Estates I - Drainage Concerns -steering Committee update -Rink Dedication -Part Time Clerical staff -Fax -Criminal Legal Fees -1987 street Litigation August a, 1.990 -Water Extension -Center Hill -CORE Charges -street Scape -1969 Main street -Golden Meadows -Hardwood Pond Estates Drainage Concerns -1987 street Reconstruction Reassessments -Proposed Extension of Municipal Water -Lake Sanitation Tip Fee Increase - Request for Back Billing -Municipal Facilities -Resolution adjusting east west street name in Center Hills First Addition -Reduction of letter of credi t for Hardwood Pond Estates II development -Appoint Milo Bennett full time Fire Chief -Authorization to purchase fax machine -Approve draft of quarterly city newsletter -Set budget hearing date -Approve Nite Lite Golf -Approve City Celebration -Accept resignation of Council member Peterson -Approve vacation time for Clerk/Administrator August 20, 1.990 -Budget meeting. August 20, 1.990 -Supplemental assessment hearing for the 1987 Street Reconstruction project. August 22, 1990 -United Community Network, Inc. -Park ~Recreation Committee -1987~et Reconstruction Assessment -Police Service -certification of Proposed 1990 Budget to Anoka County I -Hardwood Ponds Estates Ponding Area -Centerhill First Addition - Bond Bids -Centerhill First Addition - Assessments -Centerhill First Addition - Assessments for Municipal Improvements -Centerhill First Addition - Assessments for Water CORE Charges -Proposed Extension to Municipal Water Review Plans and Specifications -Centerhill - First. Addition -Police -Air Conditioning and Heating unit Bids -Municipal Facilities -Petitions and Complaints -Industrial Park -Ordinance #8, Proposed Amendment - preliminary Plat Application and Review Check List -Elections - Optical Scan - Anoka county Joint Powers Agreement -Approval - Municipal Clerks Insti tute - Mavis Solheid, Sanna Buckbee -Approval st. Genevieve's Annual Picnic -Review North Suburban Cable Communications commission II Budget Ju.ly .1..1., .1.990 -Updated City Maps -North Central Suburban Cable Communications commission II -Hardwood Pond Estates First Addition -Centerhills First Addition - Assessment of Municipal Improvements -Centerhills First Addition - Drainage and Swales -Flood Plain -Extension of Municipal Water to the Industrial Park -T. M. Liquor License Application -City Tractor -Centerhill special Use Permit - Request for Development Sign -Anoka County Humane Society Contract -Centerville Economic Development Task Force Member Appointment -Municipal Facilities -Fire Hall site -Erosion -Street Light -Centerville Heights Street Sweeping Vandalism/Trespassing -PUD Proposal Ju.ly 25, .1.990 -Municipal Facilities - Ryan Construction -Municipal Water to Industrial Park - Proposed Extension -CORE Charges -1987 Street Reconstruction Litigation -Centerhill's First Addition -Motor Home - Request for Temporary Permit -Optical Scan -The United Community Network I Ju.:n.e 4, 1990 -Purchase of tractor Ju.:n.e 13, 1990 -Extension of Water to the Industrial Park - Feasibility study: Plans and Specifications (Order, Scope) -storm Drainage Management Plan -Centerhill - Development Agreement - Review Bids From Bid opening - street Names -Hardwood Pond Estates I - Sod or Seed Lot 7, Block 2 -Ordinance 4, Article 2, section 24.24 (1) Wood Frames Proposed Amendment -citizens Complaints - Hardwood Pond Estates I -Municipal Facility -Amendment of Public Works Director Job Description to Include Park Maintenance Responsibilities -Possible Hire of Temporary, Part Time, On Call Public Works Employer -Recreation Joint Powers Agreement -Central Park Restroom Facilities -Public Relations Letter to Public About Municipal Facilities -Petitions and complaints -Special Use Permit For site Plan - Industrial Park -centerville Lions Club - Request for 3.2 Beer Permit For Annual Steak Fry J1..1n.e 13, 1990 -Center Hills Development Agreement Amendments to Original Draft J1..1ne 27, 1990 -Public Hearing Regarding Municipal Water Extension to Industrial Park J1..1:n.e 27, 1990 -Public Hearing Regarding Proposed Assessment Improvements on Centerhill First Addition June 27, 1990 - Second Public Hearing Regarding proposed 4ssessment for Municipal Improvements on Centerhill Fir~Addi~on for M~~pal J1..1ne 27, 1990 -1989 Financial Report I -strengths and weaknesses May 9, 1990 -Hardwood Pond Estates Ponding Area -Center Hill -Sewer Connection to centerville Lift station -Flood Plain Ordinance #33-A Proposed Amendment -Special Use Permit Request Lake Area Utility contracting IncorPOrated -Proposed Amendments to Ordinance #4 -Skateboard -Municipal Facilities -Letters to Public Regarding Traffic safety and Municipal Facilities -Minnesota Public EmployeesInsurance Plan -7176 Clear Ridge Ball Field Use and Beer Permit -Park & Recreation Member Approval - Downing -Park & Maintenance Responsibilities -Crime Watch -Recycling Awards May 10, 1990 Facilit.ies Tou.r -City Hall -Police Department -Water Tower -Fire Department -Park & Recreation -Park & Recreation/Public Works Department -Summary/Closing May 24, 1990 -Ken Wilkinson, Anoka County Sheriff, Annual Update -Anoka County 1990 Abatement Funds Options -Proposed R5 Zoning and Interpretation of Ordinance #4, ARticle 2, Section 24 (2) -Hardwood Pond Estates Ponding Area -Center Hill -Hardwood Pond Estates I Developer Request to Allow One Property OWner to Seed Versus Sod -Storm Drainage Master Plan - 505 Plan (Rice Creek Watershed) -Final Pay Estimate to RoSo Contracting - Interconnecting Piping and Control Building; Control Building Mechanical & Electrical -Water to the Industrial Park -Flood Plain Ordinance -Municipal Facilities I -District Bylaws Review -Personnel -Data Privacy -Ethical standards -Staff Meetings -Juran and Moody Thank You Letter -Anoka county Humane Society Contract Approval -centerville Heights Debris -Commercial Business - 1759 Peltier Lake Drive -City Newsletter -Street Sweeping -Weight Restrictions - Proposed Amendment to Ordinance #46 -city Street Scape Standards -Anoka County Emergency Services Antennae -Park and Recreation Committee Member Appointment April 19, 1990 -Special joint meeting with the City Council and Planning and Zoning commission to discuss incorporating an R-5 Residential zoning district, consideration of a storm drainage plan, flood plain study review, and consideration of paYment of 1987 street litigation attorney fees. April 25, 1990 -Dean Campbell, Lino Lakes Police Chief, Annual Appearance -Jack Lannon, District Memorial Hospital Administrator, Annual Appearance -Maintenance Tractor -Mill Road Request for stop Signs -Centerhill -Core Charges for Sewer and Water -Sanitary Sewer Connection to the Centerville Lift station from Lino Lakes District #4 -centerville Heights -1594 Peltier Lake Drive - Property pins -Police -Home Occupation violations -Personnel -Municipal Clerk's Week Resolution -Postage Scale and Postage Meter Approval -Improving Office Relationships Seminar Approval -Special Meeting/Centennial Fire Chief -Municipal Buildings -Public Works Employee Return to Work -Introduction to Word Perfect Ma.y 2, 1990 -Education -Characteristics -Earth Day -citizen Concern Regarding 1987 street Project Litigation -Planning and Zoning connnission and City Council Joint Meeting Date -Ordinance 14 and 18 Proposed Amendments - Lot widths -Data privacy -Rivers and Lakes Cleanup -Ordinance 16 Proposed Amendment - Junk Cars -Comparable Worth ~ -Six options for Better City Hall Accessibility -Anoka county Humane Society Contract -Public Works Department -Heating and Air Conditioning -Closed Meeting with city Attorney Regarding 1987 Street Litigation Ma.:rc::h. 28, 1990 -Juran and Moody Financial Investments -Centennial Ice Arena -centerhill -Gregg's Centerville Lounge -Hardwood Pond Estates II -Sidewalks -Municipal Water Extension to the Industrial Park -Flood Plain -Municipal Facilities -35E Corridor Rezoning -Police Service -Bylaws of the Centennial Fire District -Minnesota Volunteer Recognition Week -City Celebration -Signs -Ventilating Blower for Municipal Sewer ,water Meter Purchase ~ter School Attendance - pring Cleanup - oka County Letter Regarding Yard Waste Pickup APRIL 11, 1990 -Earth Day -Tax Increment Financing -Municipal Building -Centerhill/City Installed Improvements -Hardwood Pond Estates II -Flood Plain -Storm Drainage Plan -Crack Sealing -Sidewalks - Proposed Amendment to Ordinance 18 -Trees - Proposed Amendment to ordin~nce ~ -Lake Sanitation - Solid Waste . -Municipal Facilities -Police -.ccess()ry ..~.a~\Hazardous.. Jlaterial Application -ABU Project.MaQ.a~..nt Course PEBRU~Y 14, 1990 -R-5 Rezoning Joint Meeting Date -SenatorOahl -U.rchfood Pond Estates II -Acorn Creek Rezoning -Nuisanoe.LetterRegardinq Debris on Acorn Ct'eek property -Centenille Heights .,-centerhtll -Wetland ..Identification -Data Privacy taw -1991 Police service -Compa~able Worth -Use of Skating Rink -Dogs at Large -City Hall Hours -Snow Plowing -Amendment to Ordinance #6, Nuisance - "Junk Cars" -Special hait - 7059 Goiffon Avenue -Approval of Resolution #90-4 Administrative Fee for Residential Development -Approval of Business Cards for Clerk/Administrator and Public Works Director -United community Network, Inc. -TIF League Action Alert - Draft Letter ~es and Rivers Cleanup FEBRUARY 28, 1990 ...., -Recreation Joint Powers Agreement -CORE Gharges -Water Tower ~Hardwood Pond Estates II -Recreation Joint Powers Agreement -Flood Plain -Centerhill -City Planner ~Centerville Heights -Municipal Facilities -20/24 Justice GrQu~ r"HUJIIane Society 1"'Anoka countycoJlt1llUni ty Action Program, Inc. ,..ordinance 122B Proposed A1lendlaent - Personnel MARCH 14, 19.90 -Ethical standards Resolution -Centerhill . J~U~V 10., 1.~9.0 -~. POnd.. Istates,lI Rezoning -,.rClwo04 ....~_~.t.. .:tIPropoe-.1 . ~lbl.linary Plat -PJ:~e:Q:-=i"~g;.=a~~=e:~. of .lIainst:reet and 20th -~e4 ".oninqof the Property Proposed as the Acorn Creek Developaent (Ea.t of Mill Road and North of Centerville Heights) -Water Extension to Commeroial and Industrial Areas -County Road 14 Iaproveaent -CORE CharCJ~tI,. Sewer and Water -storm Water'Drainaqe -FlOod Plain Reduction ....Lake ~itatlol'l -Charitable G~~inq Renewal Request Minnesota Waterfowl Association -proposed Noise Ordinance -Resolution #90-1 199() Appointments ....City Attorney AppOintment -Resolution 190-2 Fee structure ~DNR Rural Community Fire Protection Proqr8ll -Approval of Spe<::lal Use Peraits -Approval of Kennel Licenses -Hiring of Ri~ Attendants -Approval of Clerk/Administrator Vacation Days -Centerville Pire Rating -Gun Range Permit -LGA as it corresponds to City Reserves, -Appointment of Centennial pire District Signatory '" ,- JANUARY 24, 1990 -possible pire Classification Review -Hardwood Pond Estates II -storm Drainaqe Master Plan -Core of Engineers possible Wetland Identification -Possibility of "one way" on Progress -Proposed Rezoning Acorn Creek -Proposed R-5 Zoning District - Single Family Estate Residential (sewered ) aft Letter Regarding LGA cut Tied to General Reserves '~ tware Utility Systea Purchase . ing Date to, Discuss COIlparab;J.e Worth/Personnel -Me) .~" lUlftce -Pi. ing It '. , ., -tincl I.ake.c. lIible J1ez~n9 of 35E Cott~r Korth of .in street -Adoption or' Resolution 19'0-3 Delaye4"'P8btofTax on S~ial ABse.aunts for senior Ci~iien Bo1Iefte4 -Approval ota.Meltiaensefor 1832, Cen~r$tr..t -Approval of Special UeePenu:t f'j)r TC~s. Liquor -Appolnbents to' Centerville ,Bconoaic D4!1Ve~Qpuat Task torce -APproval of ~,C.t:tizen of thft Year Prog..-aa <l 1 '1 " RECEIPTS AND DISBURSEMENTS - DECEMBER 28 - 31. 1990 -BALANCE IN GENERAL FUND AS OF DECEMBER 28, 1990 RECEIPTS Firstar Hugo Bank - December Interest on General Fund Checking Account CD#15060 transferred into Gen. Fund on 12-13-90 did not include on Receipts and Disbursements interest amount now being added in DISBURSEMENTS -. Checks #4097 - 14103 Telephone Transfer to Petty Cash Checking Account Sanna Buckbee - Dec. Office salary & milage TamaraM. Miltz-Miller - Dec. Office salary & milage Mavis Solheid - Dec. Office Salary & milage Debra Gonsior - Dec. Office salary Steve Dixon - Reimbursement for Wet/Dry Vac & dry nozzle for Park Bldg. use Postmaster - Postage for 4th qtr. sewer & water charges to Residents Steven King - 1990 Vacation pay BALANCE IN GENERAL FUND AS OF DECEMBER 31. 1990 PETTY CASH CHECKING ACCOUNT BALANCE AS OF 12-Jl-9{) -- $87.98 $ 909.17 ~ . 200.63 $ 120.00 $ 664.32 $].462.09 $ 680.26 $ 25.45 $ 110.87 $ 89.56 $ 109.90 $109,399.54 j 1 .109 . 80 $110 ~509. 34 .$ 3.262.45 $107,246.89 RECEIPTS AND DISBURSEMENTS- DECEMBER 13 -- 27 i 1990 BALANCE IN GENERAL FUND AS OF DECEMBER 13$ 1990 RECEIPTS Cashed CD#15060 and put into General Fund Checking Account #5502755 Dianne LeTendre - Money taken in less expenses for Fund Raiser at Centerville Tree Farm Paul Montain, Trio Inn - 1991 on sale liquor license State of Minnesota - 1990 HACA - $35,375.62 1990Equalization Aid - $ 2~845.50 1990 Local Government Aid - $6,614.00 Lynda Peterson - Dog License #541 Meagher & Geer - Photocopies Anoka County Treasurer - Sanitary Sewer Payoff for Lot 11 & 12 Block 9 Centerville Lot 13, Block 9 Centerville Lot 14r Block 9 Centerville Swenson Heating & A/C - Htg. Permit #90-77 7162 Peterson Trail Mary Capra - Bldg. Permit #90-112 Registered Abstracters, Inc. - Special Assessments Payoffs for 1956 72nd St. Center Hills 1st a'ddit;on Riccar Heating - Htg. Permit #90-78, 7191 Brian Dr. Corbett Insurance Agency - Charge for photocopies Kenco Construction - Bldg. Permit #90-111 1963 72nd St. Gerald Rehbein - Escrow for Hardwood Ponds 1 & II Diane LeTendre - Monies from Fund Raiser at Tree Farm Paul Montain, Trio Inn - Mountain Ent. Inc. 1991 Cigarette, off sale, Sunday, off sale non Intox. F os ter, Wal deck Li nd & Gri es L TO. - 1986 Waterworks Liquor License Information Photocopies Treas, Anoka County - November Fines League of Mn. Cities Insurance Trust - 1990 Property/ Cas ua lty Di vi dend PISBURSEMENTS - CHECKS #4011 - #4096 Check #4046, Void - Check #4076 Void Telephone Transfer from General Fund Fire Equipment Fund to Savings Account #1019221 Fire Equipment Fund Northdale Construction Co. Inc. - Balance due on Partial Pay Estimate #1 for Municipal Water Extension to Industrial Park DCA Inc, - Jan. Health Insurance Premium for Mavis Solheid, Payroll Deduction 1987 Street reassessment refund checks 64 checks #4013 to #4078 $ 21,258.95 $130.769.32 $ 627.69 $ 2~000.OO $ 44,835.12 $ 10.00 $ 10.00 $ 745.40 $ 50.50 $ 198.30 $ 11~265.52 $ 50.50 $ 7.50 $ 3,393.28 $ 3,000.00 $ 17.20 $ 325.00 $ $ 3.00 $ 591. 73 i 1,079.00 jI98.979.06 $220,238.01 $ 1~81O.35 $ 600.00 $ 181.85 $ 80,611. 33 RECEIPTS AND DISBURSEMENTS - DECEMBER 13 - 275 1990 PAGE TWO QISBURSEMENTS CONTINUED Burke & Hawkins - November Legal Fees $ General - $17J~60 - Criminal - $928.16 Firstar Hugo Bank - Annual rental fee for Safe $ Depos it Box: Waldoch Sports Inc. - Belt for snowblower $ Feed Rite Controls Inc. - Chemicals & container deposit $ for Water Maintenance Midwest Underground Inspections - Jet cleaning of approx $ 8.534 lineal feet of sewer line for City - $~46.82 Extra wQrk - Jet cleaning & television - $1~755.90 Smith Office Equipment - 1991 Maintenance contract for Epson Computer & Printer International Office Systems Inc. - 1 case toner for for Copy Machine Universal Title Inc. Co. - Refund for overpayment on Sanitary Sewer Assessment for 1858 Main St. Equity Title Co. - Refund for overpayment on special assessments for 7162 Peterson Trail Northern States Power Co. - Electric Utilities Hall - $76.81, Garage - $32.68. Lift #1 - $22.55 Lift #2 - $37.90. Lift #3 - $12.68, Park Lights. $28.40 Park Bldg. - $31.20. Pumphouse - $298.74 Knox Lumber Co. - Supplies for Gen. Cit,y Maintenance:. Press Publications - Ad for Hearing/variance Ord. #8 Maier Stewart & Assoc. Inc. - Engineering services Rendered 10-28 thru 12-1-90 1987 Street Reconstruction - $69.86 Centerville Heights Inspection - $171.86 Rehbein 2nd Addition Constr. Admin - 42.68 Hardwood Ponds II Southern Half - $34.53 Center Hill Addition- Construction Admin & Staking & Inspection - $7.999.47 Clearwater Creek Flood plain Plans & Specs - $3p166.43 Water Distribution System Ext. Constr. Admin & Staking & Inspection - $4.522.53 Golden Meadows Develop. - Feasibility Study - $23.29 Water Works Ext. feasibility study & preliminary for DeFoe meeting - $589.66 Meeting with Ed. Vaughn & calculation costs - $960.09 Manship Storm Sewer Project - $677.31 International Office Systems Inc. - Additional copies bill ed Corner Express - 34.5 gal gas for truck White Bear Locksmith - Lock keys & installation at Park Bldg. Gerald Rehbein - Refund of escrow monies held for removal of power pole on Fox Run U. S. West - Hall Phone BALANCE IN GENERAL FUND AS OF DECEMBER 275 1990 lr099.76 17.00 5.26 80.06 6 ~ 102.72 $ $ $ $ $ 290.00 71.00 76.20 3.91 540.96 $ 221. 48 $ 18.36 $ 18~257.71 $ $ $ $ .$ 115. 84 43.50 60.33 581.42 49.43 .$110.838.47 $109 ~399. 54 RECEIPTS AND DISBURSEMENTS - DECEMBER 1 - 12, 1990 BALANCE IN GENERAL FUND AS OF DECEMBER 1, 1990 BECEI PTS Registered Abstracters - Municipal Water Payoff $ for 7J80 Brian Dr. Twin-City Escrow - Assessment Search $ Florence Seashore - 1987 Street Restoration $ Reassessment payoff House of Chu - Copy of City Map $ Kerry Grosz - Bldg. Permit #90-107~ 6907 Pheasant La. $ Rich DeFoe - Waterworks Town Homes Feasibilty Study $ for Municipal Water Extension Howard Bohanon Homes - Bldg. Permit #90-108 $ 7162 Peterson Trail Kenco Construction - Bldg. Permit #90-109 $ 7197 Brian Dr. Anoka County Auditor - Nov. 1990 Tax Increment Monies Anoka County Auditor - Nov. 1990 Tax Settlement Patrick Perro - 3rd qtr. sewer charges Loren C lobes - Bi dg. Permi t #90-110, 1a58 Main St. Pearl LeRoux::- 1979 Street Assessment payoff Parent Construction - Municipal Water Payoff for 7230 Clear Ridge Universal Title Co. - Special Assessment payoff for Sanitary Sewer - 1858 Main St. Registered Abstracters Inc. - Assessment Search Registered Abstracters Inc. - Assessment Search Equity Title Service - Special Assessment Payoff 7162 Peterson Trail Christmas Party Participants - Monies collected for dinners at Donatelle's Restaurant DISBURSEMENTS - Checks #3972 -#4010 Check #4000Void Commissioner of Revenue - Oct. & Nov. State Witholding Taxes Firstar Hugo Bank - Nov. Tax Deposit for Federal Soc. Sec. & Medicare Taxes City of Lino Lakes - 4th qtr. 1990 Police Contract payment Northern States Power Co. - Nov. Street Lighting Orville Hughes - Nov. Maintenance Salary Park Maintenance -$52.25 Dale Larson - Nov. Maintenance Salary Park Maintenance- $90.00 Tamara M. Miltz-Miller - Compensation for vacation hours not used in 1990 Mavis Solheid - Compensation for vacation hours not used in 1990 1,300.00 7.00 27.26 5.00 121. 30 500.00 3~409.13 3=329.88 $ 32,103.19 $135,556.90 $ 39.60 $ 152.00 $ 806.96 $ 834.53 $ 457.20 $ 7.00 $ 7.00 $ 859.85 $ 561.05 $ 566.00 $ 1,592.79 $ 22~082.50 $ 767.62 $ 878.41 $ 517.04 $ 537.38 $ 267.40 $ 35,.909.68 j180.084.85 $215r.994.53 ---~-~----- RECEIPTS AND DISBURSEMENTS .- I December 1 - 12, 1990 PAGE TWO DISBURSEMENTS CONTINUED Dan Tourville - Mowing grass at Central Park 5-15 thru $ 982.50 8-30-90 & leveling of trucked in dirt at Water Tower $ Park Carol Zoff Pelton - Dec. Council Salary $ 49.27 $50.00 - Medicare Tax. ($.73) John Buckbee - Dec. Council Salary $ 49.27 $50.00 - Medicare Tax. ($.73 Bob Burgstahler - Dec. Council Salary $ 49.27 $50.00 - Medicare Tax ($.73 Walter Neumann - Dec. Council Salary $ 29.27 $50.00 - State($10.00)Fed.($10.00)Medicare Tax ($.73) George Haberman - Dec. Council Salary $ 147.82 $150.00 - Medicare Tax. ($2.18) Lightning Printing - Printing on 80 Christmas Cards $ 16.27 AT&T - Long distance charges $ 2.02 Anoka Electric Coop - 6 street lights $ 28.96 Vadnais Motors Power Equip. - Parts for Tractor $ 70.18 for Park Dept. Public Employees Retirement Assoc. - Insurance $ 36.00 premiums - payroll deductions for M. Solheid D. Larson, S. Buckbee & O. Hughes Metropolitan Waste Control Commission - 1 SAC Fee $ 594.00 Public Employees Retirement Assoc.- Nov. PERA Contrib. $ 534.42 Waldoch Sports - Dec. Tractor Rental $ 1~194.00 Viking Lettering - 5 special recognitiQn plaques $ 220.00 Steve Dixon - Reimbursement for Condenser fan motor $ 27.55 for refrigerator at Park Bldg. Barry L. Blomquist - city general legal fees - $76.50 $ 110. 50 1987 Street legal fees - $34.00 Metropolitan Waste Control Commission - Jan. 1991 $ 4,483.00 Sewer Service Charge Government Training Service - Registration fee for $ 150.00 Public Construction Planning & Management Seminar University of Minnesota - Workshop fee for Munici- $ 28.00 Pals Winter Workshop Gerard LeTendre - Reimbursement for Coffee Urn for $ 92.66 concessions at warming house & 1 lock box for key storage at warming house Hugo Feed Mill - Cable lantern gloves clamps hose $ 1l4.0Q misc. supplies Trippel's Market - Light bulbs & trash bags for $ 55.77 Park Dept. - $7.50 City supplies - $44.17 Press Publications - November Legals $ 283.49 Interstate Lumber Co. - Materials for Mail Box Stands $ 92.62 Granger's Inc. - 32.2 gal Diesel $ 50.20 RECEIPTS AND DISBURSEMENTS DECEMBER 1 - 12~ 1990 PAGE THREE DISBlJRSEMENTSCONTINUED U.S. West - Phone at Park Bldg. Northdale Construction Co. Inc. - Partial P~Estimate #1 for Municipal Water Extension to Industrial Park Donatelle's Restaurant - for Christmas Party dinners less $100.00 deposit for room City of Li no Lakes - Bi 11 for sand & sal t 136 Tons @$JO.OO per ton from Nov. 7,~1988 thru Nov. 1, 1989 BALANCE IN GENERAL FUND AS OF DECEMBER 12~ 1990 $ 29.20 $156,,150.80 $ 495.40 $ 1,360.00 ,$194,735.58 $ 21r258.95 RECEIPTS AND DISBURSEMENTS - NOVEMBER 29 - 30, 1990 BALANCE IN GENERAL FUND AS OF NOVEMBER 2~t 1990 RECEIPTS Firstar Hugo Bank - Nov. interest on General Fund Checking Account PISBURSEMENTS - Checks #3968 - #3971 Tamara M. Miltz-Miller. - Nov. Salary & Milage Mavis Solheid - Nov. Salary & Milage Sanna Buckbee - Nov. Salary & Milage Debra Gonsior - Nov. General Election & Milage Hugo Bank Debit - Sewer check returned for NSF sent in by Patrick Perro. redeposited Firstar Hugo Bank - charge for printed checks Telephone Transfer from General Fund Checking Account to Petty C~sh Checking Account BALANCE IN GENERAL FUND AS OF NOVEMBER 30., 1990 PETTY CASH CHECKING ACCOUNT BALANCE AS OF NOVEMBER 30. 1990 - $91.31 $ 617.06 $1,673.96 $ 564.88 $ 664.19 $ 165.80 $ 39 . 60 $ 33.60 j 160.00 $38,594.65 j 617.06 $39,21t:11 ~ 3.302.03 $35!909.68 Pursuant to due call and notice thereof, the City Council of the City of Centerville held their regular meeting on December 27, 1990 at City Hall. Mayor Haberman called the meeting to order at 1:07 p.m, Present: Buckbee, Pelton, Burgstahler, Neumann. Motion by Bursstahler, second by Neumann to approve the minutes of the November 19, 1990 meeting, motion carried unanimously. Motion by Pelton. second by Burgstahler to approve the minutes of the December 6, 1990 meeting, aye: Haberman, Pelton, Burgstahler; abstain: Buckbee, Neumann, motion carried. Motion by Neumann, second by Pelton to approve the minutes of the October 24. 1990 meeting minutes, aye: Haberman, Pelton, Neumann; abstain: Buckbee, Burgstahler, motion carried. Mayor Haberman presented a plaque member Walter Neumann for his service January 1. 1981 to December 31, 1990. of appreciation to Council on the City Council from OLD BUSINESS Proposed reassessment of 1987 Street Reconstruction non petitioners The Clerk/Administrator presented computer printouts prepared by the City Auditor which demonstrated the cash flow to pay the 1987 Street Reconstruction bonds, taking into account 1.) the Anoka County Court order for petitioner properties; and 2.) the possibility of reducing the assessments of the non petitioners. A copy of the printouts is on file with the Clerk/Administrator. It was noted that it is important to decide how the City is going to cover the deficit of the petitioners actions before considering a possible further deficit due to reducing non petitioner assessments. The following audience members asked questions and expressed concern regarding this issue: Maureen Asleson, 7232 Mill Road; Earl Krueger, 1568 Peltier Lake Drive; Kathy Welk, 7219 Mill Road; Donna Erickson, 1548 Peltier Lake Drive; Tom Dario, 1573 Peltier Lake Drive. Mayor Haberman noted that he is not convinced that a 30% reduction to the non petitioners is the magic number. He advised that he does recognize that taking into account the increase in ad valorem to cover the costs ordered by the Court to the petitioners, the non petitioners may be paying greater than 100% of the original assessment. He also noted that he would not consider any reduction unless 100% of the non petitioners were to submit a petition waiving their rights to appeal. Minute6 - CC December 27. 1990 page three PETITIONS AND COMPLAINTS The Clerk/Administrator advised the City Council of a complaint regarding the Centerville Plaza by neighboring residents. The City staff will send a letter to the Plaza addressing the Meeting complaints. The Police Department will be consulted as to what requirements would be needed to enforce a one way entrance off Main Street. NEW BUSINESS Motion by Pelton second by Neumann to approve the consent agenda as follows: -approval of City Newsletter as drafted by City staff; -an amendment to Ordinance #23 - Mayor and Council salaries shall be increased to $175 and $85 respectively; -allocation of $100 to the Park and Recreation fund in exchange for the Christmas decorations donated by Russell Almendinger (Centerville Tree Farm); -certification of the 1991 police service to be with the Circle Pines/Lexington Police Department and that the designated officers shall be: David O. VanBurkleo, Robert A. Makela, David C. Frank, Scott D. Parks, Joel D. Heckmen, Todd W. Gleason. Ronald C. Nelson, Daniel J. Block, Ivan C. Pruitt. William B. Michael. Paul Hinson, Fredrick Hillyer, Kip Sandoz. and David Larson; -upon receipt of appropriate license fees. the following properties are reapproved for Kennel Licenses for 1991: -6882 Centerville Road. -1736 Centerville Road. -1594 Peltier Lake Drive; -the following seminars are approved for attendance: Council member elects Buckbee and Dario are authorized to attend the Conference for Newly Elected Officials on Saturday, February 2. 1991 in Bloomington. and the Public Works Director and another staff member are authorized to attend the Working Assertively Seminar on January 16, 1991 at the U of M St. Paul campus, motion carried unanimously. A copy of the draft City Newsletter is on file with the Clerk/Administrator. A copy of the amendment to Ordinance #23 is attached to and made a part of these minutes. PAYMENT OF CLAIMS Motion by Neumann, second by Pelton to approve the Centennial Fire District payment of claims, motion carried unanimously. ORDINANCE #23 AN ORDINANCE INCREASING THE SALARIES OF THE COUNCIL PERSONS AND MAYOR FOR THE CITY OF CENTERVILLE, ANOKA COUNTY, MINNESOTA. The City Council of the City of Centerville does hereby ordain: SECTION 1. The salary for the Mayor is hereby established at $175.00 per month. *1 *2 *3 *4 SECTION 2. The salary for the Council persons is hereby established at $85.00 per month. *1 *2 *3 *4 SECTION 3. The effective date of this amendment is January 1, 19a1. *1 *2 *3 *4 This ordinance duly passed and approved this 14th day of August, 1974. WALTER PRACHER, MAYOR ATTEST: LU MARCELLO, CLERK-TREASURER *1 10-22-76 *2 6-22-78 *3 7-31-80 *4 12-27-90 Pursuant to due call and notice there the City Council of the City of Centerville held a special meeting on Tuesday, December 19, 1990. The purpose of the meeting was to interview attorneys who have submitted proposals to become the primary attorney for the City of Centerville. Mayor Haberman called the meeting to order at 6:40 p.m. Present: Pelton, Burgstahler, Neumann. Absent: Buckbee. Council member Buckbee arrived at 6:50 p.m. The City Council 6:30 p.m. - 7:15 p.m. - 8:00 p.m. 8:45 p.m. interviewed attorneys as follows: 7:00 p.m. Sweeney and Borer 7:45 p.m. Randall, Dehn, and Goodrich 8:30 p.m. Jennings, DeWan, Sicheneder and Anderson, P.A. 9:15 p.m. Babcock, Lochner, Neilson and Mannella . After attorney interviews the City Council rated the candidates and then held a short discussion. In the preliminary follows: 1. rating the attorney firms were ranked as Babcock, Hellings; 2. Sweeney and Borer - Paul Ostrow; 3. Randall, Dehn, and Goodrich - Tom Fitzpatrick; 4. Jennings, DeWan, Sicheneder and Anderson, P.A. - Joseph Anderson. Lochner, Neilson and Mannella Gregory Council member Burgstahler noted that he was concerned about the backup and support that was available to Mr. Hellings. He noted that Sweeney and Borer appear to have more depth available to Paul Ostrow. He was impressed that Tom Sweeney (senior partner) came out to the interview. The Clerk/Administrator will call the references of the three highest ranking firms. She will also contact Gregory Hellings to inquire how Centerville would fit with his Anoka County prosecution calendar, what cost savings this could provide to Centerville and ask him about the back up options within his firm. Motion by Burgstahler, second by Buckbee to adjourn the meeting, motion carried unanimously. Meeting adjourned at 10:00 p.m. Respectfully submitted, it-~ 7JJ1Id 4!Jdb. Tamara M. Hiltz-Miller Clerk/Administrator Pursuant to due call and notice thereof the City Council of the City of Centerville held their regular meeting on December 12, 1990 at the City Hall. Mayor Haberman called the meeting to order at 1:05 p.m. Present: Pelton, Burgstahler, Buckbee. Absent: Neumann. Motion by Pelton, second 28, 1990 City Council unanimously. by Burgstahler to approve the November meeting minutes, motion carried Motion by Pelton, second by Haberman to approve the October 24, 1990 City Council meeting minutes, Aye - Pelton; Aye - Haberman; Aye - Burgstahler. Abstain - Buckbee, motion carried. Council members requested that additional copies of the November 19, 1990 City Council meeting be placed in their next packet for approval. OLD BUSINESS Flood Plain Reduction Motion by Burgstahler, second by Buckbee to accept the plans and specifications as prepared by Maier, Stewart and Associates for the proposed Flood Plain Reduction Project with the amendment that a water sleeve shall be placed under the culvert on County Road 15; the plans and specifications shall be sent to the Anoka County Highway Department and the Rice Creek Watershed for comment, motion carried unanimously. A copy of the plans and specifications is on file with the Clerk/Administrator. Feasibility Study - DeFoe Townhouse Proiect John Stewart, City Engineer, was present to discuss the feasibility study for DeFoe Townhouse Development. City of Centerville dated December 1990. A copy of this feasibility study Clerk/Administrator. is on file with the Motion by Burgstahler, second by Pelton to accept the preliminary feasibility study for the DeFoe Townhouse Development dated December 1990; that the City Engineer will work with City Staff to arrange a meeting with the Centennial School District to determine their interest in participating in a possible municipal water project; no other proceedings shall take place with regard to the proposed DeFoe Townhome Project until the meeting is complete and further action is taken by the City Council. motion carried unanimously. Mayor Haberman requested the dollar amount in the water fund for review. Meeting Minutes - CC December 12. 1990 page three Planned Unit Development. Council member Burgstahler: -Mr. Rehbein came to the City with one proposal and now has another. At this meeting he now suggests that maybe he will build apartment buildings. There is concern that if the City were to like the revised sketch plan and they were to spend time on it would Mr. Rehbein again change his mind. -He is not necessarily apposed to apartment buildings. -He would like outside input in evaluating the proposed sketch plan. -He would like the project to be an asset to the City. -He is disappointed in the revised proposed sketch plan. Mayor Haberman: -The original plan had more imagination with regard to street layout and design versus the proposed plan which appears to have a row house effect. -He is concerned about a sixteen foot driveway and emergency vehicle access to the end units. Council member Buckbee: -The City rezoned the property based upon the original sketch plan. -After rezoning the developer now presents a different plan. Buckbee feels that the City may have been some what .. hood winked". -The currently proposed plan is more congested. -Open recreational space has to be addressed. -Negative comments from the Planning and Zoning Commission members are in their last meeting minutes. -He is very disappointed in the currently proposed plan. -City originally rezoned the property in good faith to try and help accommodate the developer, and he does not want to see the developer walk away upset because the revised plan is not approved. City Celebration Council member Pelton asked that a Historical Society Committee member be asked to participate on the City Celebration Committee. Council member Pelton advised that she would like to work on a City Celebration project, but that she could not participate on a committee. Mayor Haberman also advised that he also would like to kept very informed on the project. Meeting Minutes - CC December 12. 1990 page five advertise for a Circle Pines/Lexington Police Department Liaison, motion carried unanimously. NEW BUSINESS Lot Split - 1337 Mound Trail Motion by Pelton. second by Burgstahler that based upon the recommendation of the Planning and Zoning Commission the City Council approve the request for a variance from Ordinance #8, Article 2, Section 21.05 RESTRICTIONS OF FILING AND RECORDING CONVEYANCES (6); to split the lot of the following described property: That part of Lot 14 REV AUD SUB NO 46 Described as follows: Commencing at a point 321 feet east of west line of said Lot 14 and 715 feet south of north line of said Lot 14 (as measure along north and west lines thereof), the west parallel with said north line 93 feet, then south parallel with said west line 233.15 feet +of- to north line of vacant road, then northeasterly along said north line 121.69 feet to point of beginning of land to be described, the northwesterly 200 feet of POCo Then north parallel with west line of said Lot 14 165 feet to southerly R/W line of Mound Trail, the northeasterly along said R/W line to north west corner of Block 1, LeRoux Addition, then southeasterly along westerly line of said Block 1 to northerly line of said vacant road, then southwesterly along said northerly line to point of beginning; TOG with part of ADJ vacant road; Subject to easement of REC; commonly known as 1337 Mound Trial; the intent is that the section split from 1337 Mound Trail is to be combined with 1321 Mound Trail to increase its side yard setback to conform with City Ordinance; the approval is based upon the following recommendations and standards: 65.03-1 Special conditions and circumstances do exist. The pre-existing home is currently nine feet form the property line. Mound Trail (City Street) has been moved from the lake side of the home to the rear of the home; 65.03-2 The petitioner has difficulty getting his boat around the home to the lake without driving on the east abutting property. This is currently owned by Ms. Pearl LeRoux (his mother-in-law)), but should the property change hands, the new owner may not be as agreeable. Other property owners along the Meeting Minutes - CC December 12. 1990 page seven lot, or in any location not approved for such use. AMEND TO READ: MAJOR RECREATIONAL EQUIPMENT. No boat, boat trailer. travel trailer. pick-up camper or coach designed to be mounted on a motor vehicle, motorized dwelling. tent trailer. or similar major recreational equipment. and no case or box used for transporting such equipment shall be parked or stored for more than seven (7) days on any lot in a residential district except in a carport or enclosed building or in a side or rear yard. No point of any such equipment shall be located within three (3) feet of the rear or side lot line except when parking in an established driveway and in no case shall any such point be closer than ten (10) feet from the living quarters of a residence on adjoining property. No such equipment shall be used for living. sleeping. or housekeeping purposes when parked or stored on a residential lot. or in any location not approved for such use. Residents may apply to the Clerk/Administrator for a Temporary Parking and Occupancy Permit for one recreational vehicle per residential parcel for a maximum of a fourteen (14) day period in anyone year, if such parking and occupancy otherwise complies herewith. Any such occupancy as stated in this paragraph shall be only for noncommercial use with no fee paid to the landowner, occupant or renter. Upon investigation of the site the Clerk/Administrator shall notify the applicant within ten (10) days of receipt of the application. the decision to deny/approve the request. Extensions or appeals may be heard by the City Council. The Temporary Parking and Occupancy Permit fee shall be determined annually by the City Council. -Approval that the City offices may be closed on Christmas Eve Day, employees not working on Christmas Eve Day would receive the day off unpaid.; -The December 26, 1990 City Council meeting shall be rescheduled to December 27, 1990.; -The Clerk/Administrator and a City Council member may attend the "Working Together Seminar" which will be held on January 29, January 31, February 5, 1991. The Meeting MinuteB - CC December 12, 1990 page nine Payment of Claims Motion by Haberman, second by Pelton to approve the current payment of claims of the Centennial Fire District, motion carried unanimously. Motion by Burgstahler, second by Haberman to approve the Centerville payment of claims, motion carried unanimously. Adjourn Motion by Burgstahler, second by Pelton to adjourn the meeting, motion carried unanimously. Meeting adjourned 9:15 p.m. Respectfully submitted, f!~';1Ji-t!rdi Clerk/Administrator , Pursuant to due call and notice thereof, the City Council of the City of Centerville held a budget hearing on December 6, 1990 at City Hall. Mayor Haberman called the meeting to order at 7:07 p.m. Present: Pelton, Burgstahler. Absent: Buckbee, Neumann. The Clerk/Administrator noted that the following funds had been adjusted from the November 19, 1990 budget hearing: Financial Administration; Administration, Maintenance, and Signs; Capital Improvement Fund; Building Fund; Long Term Maintenance; and Recreation. Council member Burgstahler presented the following information on the chalk board for audience and Council member review: House Value $ 68,000 80,000 100,000 120,000 Proposed Tax Increase $15 21 30 14 $10,000 Budget Adiustment $13 18 25 35 Proposed Budget Tax on $80.000 Home $277 Breakdown of cost from the $277 tax Circle/Lex Police Cent Fire District of emergency services on $80.000 home $184* 67 *(Anoka County Sheriff if Centerville had accepted their proposal would have been $114 on an $80,000 home.) Maureen Asleson, 7232 Mill Road, asked questions of the proposed 1991 budget. Council member Burgstahler noted that he felt that the long term goal of the City would be to decrease versus increase taxes. He noted that the police contract now appears stable and that the growth of the City should enable the taxes to also stabilize or decrease. Motion by Burgstahler, second by Haberman to certify $295,888 to the Anoka County Auditor as Centerville's 1991 tax levy, motion carried unanimously. The following audience members made comments regarding staff wages and benefits: Mike Davis, 7156 Brian Drive; Heinz Pedolsky, 7141 Brian Way; Tom Wilharber, Centerville Road. Some comments made by audience members and City Council were as Pursuant to due call and notice thereof the City Council of the City of Centerville held their regular meeting on November 28, 1990 at City Hall. Mayor Haberman called the meeting to order at 7:05 p.m. Present: Buckbee, Pelton, Burgstahler. Absent: Neumann. APPEARANCES Police Chief Dave Van Burkleo, Cir9le PineS/Lexington Police Department Police Chief Dave Van Burkleo of the Circle Pines/Lexington Police Department was present to update the City Council regarding the process of Centerville contracting with the CirCle Pines/Lexington Police Department. Chief Van Burkleo introduced Ron Nelson, Investigator on the Circle Pines/Lexington Police Department. Chief Van Burkleo advised that on November 27, 1990 the CirCle Pines/Lexington Police Commission recommended approval to the Circle Pines and Lexington City Council's for the proposed contract of Police Services to the City of Centerville. He also advised that the Circle Pines City Council reviewed the contract on November 27, 1990 and that it was approved unanimously. He noted that the officers considered for the positions to serve cente~~~le have already completed written exams and oral interviews. y are now taking part in psychological and medical examinatio~ . Chief Van Burkleo noted that one officer will be placed on staff approximately two weeks early, as this officer has already had some field training. That officer should be ready to serve independently beginning January 1, 1991. He advised that the other two officers would be assigned to current Circle Pines/Lexington Police Department officers for training for approximately two months. Thus, the City of Centerville will be seeing many veteran officers within the City during that time period. The following Council members made comments regarding the".1991 Police Service. Mayor Haberman: -He thanked Chief Dave Van Burkleo for all the efforts he has put toward the Police Service contract. -He advised that he appreciated the willingness of the Circle pines and Lexington City Councils to work toward a common goal and that this is proof that when ci ties work together that common goals can be completed. Council member Burgstahler: -It should be noted that the contract was put together fairly quickly and that all cities sl)ould approach the agreement with an open mind. -It is noted that this is an experiment, but he is confident that it will be successful. -He feels that all sides have shown flexibility and hope that they continue to feel free to talk openly with each other. Council member Buckbee: City Council Meeting Minutes November 28, 1990 Page 3 Pelton - aye, Burgstahler - abstain; motion carried. OLD BUSINESS Municipal Facility Motion by Burgstahler, second by Pelton to authorize a feasibility study to be completed by Jeff Carlstrom of Carlstrom Companies; -the feasibility study shall encompass the City Hall site; -it would include some site plan as how the facility fits on the site; -there will be a rough schematic with a cost figure that will include the cost of basic site work and fill; -the City Council shall address an alternate site later if it chooses to compare two sites; -this will be done in the future only if the alternate site is available; -the study shall include a look at the use of the current City Hall building; -the cost of the feasibility study shall not exceed $1,000; -if the Carlstrom Group is hired for the project the $1,000 will be deducted from their fee; -the feasibility study will be ready to be presented to the City Council at the first meeting in January; motion carried unanimously. Enqineerin9 Liaison Report Council members Burgstahler and Pelton, City Engineer liaisons, advised that they have met with the City Engineer regarding their annual review. It was noted that the review went positively, and that in the future the City Engineer attendance at City Council meetings will be more limited, unless special projects require his attendance. Government Traininq Service Seminar Motion by Burgstahler, second by Pelton to authorize the Clerk/Administrator and one Ci ty Council member to attend the Government Training Service Seminar titled "Public Construction Planning and Management: The Method for Success"; motion carried unanimously. Municipal Water Extension - Northdale Construction Motion by Burgstahler, second by Buckbee -that per the recommendation of the City Engineer partial pay estimate 11 in the amount of $156,150.80 shall be made to Northdale Construction Company, Inc. with regard to the 1990 Municipal Water Extension; -that per the recommendation of the City Engineer, the City Council accepts a certificate of substantial completion for Northdale Construction except as noted on a letter dated November 26, 1990 from Maier, Stewart and City Council Meeting Minutes November 28, 1990 Page 5 petitioners would be given 30 to 60 days to return the petition with all property owners signing it. This would protect the City from future litigation of individuals wanting further reductions in their assessments. In considering the 30% as a reduction amount, he is looking at the legal fees that were spent with regard to the petitioner. He advised that 30% is similar to the sliding scale proposal the Council considered approximately one month ago. The 30% proposal does not put the non-petitioners in a better financial situation than the petitioners. Their financial situation may not be as good as the petitioners, but they would not be paying more than 100%, and they would be receiving some benefit. Legal counsels have advised that it is dangerous and difficult to reassess without waivers. To reassess the non-petitioners at 30% would cost the City approximately $80,000. $18,000 would be an up front cost. Any decision will not be considered fair by everyone, but this proposal could make an attempt at trying to make the best of a bad situation. Council member Buckbee suggested that the City should stay with the safe routes. He did not feel that the City could afford additional Ii tigation at this time. He felt that 100% signatures on the petition are possible but that it may be far fetched. Mayor Haberman advised that the current budget is more of an issue now than whether people could afford to participate in a litigation in 1987. He noted that he felt he would have to go with what is right, and he would feel that some reduction would be appropriate. He would want to review the 30% proposal before supporting it, but he would be in favor of some return to the non-petitioners so that they would not be paying greater than 100% of their assessments. Council member Pelton expressed concern that the City Council is recei ving pressure to decrease taxes. Some services and other items in the budget have been cut and that the City may have to bite the bullet for some of the essential operations to the city. She felt that the reduction of the reassessment is not an essential service, and at this time did not appear to be in favor of such a reduction. The following audience members were present and asked questions and gave comments regarding the proposed reassessment of non- petitioners. Beverly Hughes, 1793 Center Street Cindy Paschke, 1740 Peltier Lake Drive Mary Jane Lang, 1559 Peltier Lake Dri.-e City Council Meeting Minutes November 28, 1990 Page 7 On Sale Liquor Off Sale Liquor Sunday Liquor Off Sale Non- Intoxicating Liquor Cigarette Dance -The snow plowing policy proposed by the Clerk/Administrator and the Public Works Director shall be approved; the sidewalks listed for the City to maintain with regard to snow removal shall be: the north side of Main street between Centerville Road and Mill Road to assure access by the students who are walking to school; -The City Council approves the 1990 audit engagement letter with Abdo, Abdo and Eicki -The City Council authorizes the Clerk/Administrator to meet with the cities of Circle Pines and Lexington to discuss the feasibility of the concept of a Joint Recreational Agreement between the Cities of Circle Pines, Lexington and Centerville; -The following persons shall be appointed to the Centerville Economic Development Task Force: Kim Sandborn, 1994 South Robin Lane and Paul Montain, owner of the Trio Inn - 7082 Centerville Road; -The City of Centerville shall pay for the dinners of persons recei ving awards at the Centerville Christmas party, those persons shall be: Archie Gay, Jerry Peterson and the Citizen of the Year Award; -Attorney interviews shall be scheduled for December 19, 1990; motion carried unanimously. Sunday Liquor Off Sale Non-Intoxicating Liquor Cigarette Dance -Trippels Market - Off Sale Non-Intoxicating Liquor Cigarette Off Sale Non-Intoxicating Liquor Cigarette Off Sale Liquor Cigarette Wine On Sale Non-Intoxicating Liquor Cigarette -Gregg's Centerville Lounge - -Corner Express - -T. M.'s Liquor - -House of Chu - A copy of the Snow Plowing Policy is on file with the Clerk/Administrator. A copy of the Abdo, Abdo and Eick audit engagement letter dated November 7, 1990 is on file with the Clerk/Administrator. City Council Meeting Minutes November 28, 1990 Page 9 motion carried unanimously. Meeting adjourned at 9:32 p.m. Respectfully submitted, Q- ~ '/Jf1l;f-7J)~ Tamara M. Miltz-Miller Clerk/Administrator TMM/dkq Pursuant to due call and notice thereof the City Council of the City of Centerville held a budget hearing on November 19) 1990 at City Hall. Mayor Haberman called the meeting to order at 7:07 p.m. Present: Buckbee) Pelton) Burgstahler) Neumann. Council member Pelton noted that the percentage increase on the County tax statements is very high. The reason being that at the time that preliminary budgets were to be certified to Anoka County, there were so many variables that were unknown. She noted the 1987 Street Reconstruction litigation and the 1991 police service as examples. She also noted that at that time, many numbers needed to accurately calculate the City levy were not available from the County or the State. Through Truth and Taxation the cities are allowed to reduce their preliminary levy amount) but are not allowed to increase it. Thus) the City certified a preliminary levy amount taking into consideration the worst case scenario. Mayor Haberman noted that there is a City reserve. He noted that this is necessary as taxes (the primary revenue source for the City) are not disbursed to the City until July. In the meantime bills have to be paid and payroll met. The reserve funds are used to during this interim period. The following audience members asked questions of and expressed concern about the proposed 1991 budget: Beverly Hughes) 1793 Center Street; Gene Houle) 7124 Centerville Road; Maureen Asleson, 7232 Mill Road; Mike Schwartzbauer) 1889 Center Street; Mary Jo Helmbrecht, 1745 Main Street; Kent Davidson, 6918 Tourville Circle; Lloyd Drilling) 7248 Centerville Road; Bart Smith) 6936 Ivy Court; Tom Wilharber, 6849 Centerville Road; Arnie Drewlo, 7292 Centerville Road; Jeff Haider, 1744 Center Street; Marcel Rivard, 7072 Progress Road; Donna Erickson) 1548 Peltier Lake Drive; Norm Fritchie) 1637 Peltier Lake Drive; Heinz Pedolsky, 7141 Brian Way. Council member Burgstahler noted that minus the building inspection budget item) the proposed budget shows and increase in operation of the City services of 4.6%. He advised that he felt there are more variables in the Revenue portion of the budget, versus the Expenses portion. Burgstahler noted that in 1989 the City Council opted to allocate $21)470 of City reserves toward the 1990. He noted that this dollar amount was not used in 1990 and recommended that it again be allocated to the 1991 budget. Council member Burgstahler suggested a 5%-10% levy increase for the 1991 budget. Burgstahler noted that every year end the budget comes in better than expected and hoped that it would continue. He noted that the City) however, should plan for the Pursuant to due call and notice thereof the City Council of the City of Centerville held their regular meeting on November 14, 1990 at the City Hall. Mayor Haberman called the meeting to order at 7:05 p.m. Present: Pelton, Neumann, Buckbee. Absent: Burgstahler. Motion by Neumann, second by Buckbee to approve the October 17, 1990 Special Meeting Minutes, motion carried unanimously. Motion by Neumann, second by Buckbee to 'approve the November 8, 1990 meeting minutes regarding the canvassing of votes, Aye- Haberman, Buckbee, Neumann. Abstain - Pelton, motion carried. OLD BUSINESS M~~i~i~;i W;ter Extension - Pay estimate Northdale Construction John Stewart, City Engineer, was present and advised that Northdale Construction had not yet complied to all requirements to allow them to obtain the partial payment and that the pay estimate could be further reviewed at the November 28, 1990 City Council meeting. Motion by Haberman, second by Neumann to Water Extension Improvement Project December 19, 1990 at 7:00 p.m. at the motion carried unanimously. reschedule the Municipal Assessment Hearing to Centerville City Hall, Center Hills First Addition / Brian Drive Sidewalk Punch List John Stewart, City Engineer presented a punch list for Center Hills First Addition and Hardwood Pond Estates Phase II projects in a letter dated November 14, 1990. A copy of this letter and the punch lists are on file with the Clerk/Administrator. In the discussion of the Center Hills First Addition punch list it was decided that item #8 should be added to the list which would require additional rip rap. It was also decided that on the Hardwood Pond Estates Phase II punch list item #5 would be removed. Motion by Neumann, second by Pelton estimate #2 for the Center Hill Excavating and Grading Incorporated motion carried unanimously. to approve the partial pay First Addition to Frattalorte in the amount of $78,828.66, ~ Flood Plain Reduction Uodate John Stewart, City Engineer, presented a letter dated November 14, 1990 regarding Clear Water Creek flood plain improvements. A copy of this letter is on file with the Clerk/Administrator. ~ Attached with the letter were two sets of plans for the Clear Water Creek Flood Plain Improvement Project to be reviewed by the City Council prior to review by other agencies. Meeting Minutes CC November 14, 1990 page three NEW BUSINESS p;~li;i~~;y concept of townhouse proposal - (Richard DeFoe) Council member Burgstahler arrived at 7:50 p.m. John Stewart, City Engineer, was present for preliminary discussion of this project. He advised that should the City Council request a feasibility study for the extension of municipal water to the proposed townhome development that this could be accomplished by Maier, Stewart and Associates for a fee not to exceed $1,000.00. Motion Burgstahler, second by Pelton to directed Maier, Stewart and Associates to prepare a feasibility study for the extension of municipal water to the proposed townhome development near the Waterworks Bar not to exceed $1,000.00; -50% of the cost of the feasibility study shall be paid for by the developer, motion carried unanimously. o~~ :~SINESS P__i__ - Contract Review Areas enforcement. Donna Erickson, 1548 Peltier Lake regarding the 1991 police service. of concern for future Drive, asked questions The City Council consider a two year Police Department. appeared to contract be in agreement that they would with the Circle Pines-Lexington This would be contingent upon the shared cost of unemployment compensation to be 1/3 to the City of Centerville, should the contract terminate after two years and that the City of Centerville would have the option to reconsider coverage flexibility. Council member Neumann advised that after December 31, 1990 he would no longer be a Council member and he noted that he would be interested in servicing as a police liaison for the City of Centerville to the Circle Pines-Lexington Police Department. Munici~al Facilities Mayor Haberman advised that he and Council member Neumann did visit the sites of some of the buildings built by Carlstrom Companies. Both he and Council member Neumann appeared to be pleased with the facilities shown to them. Council member Buckbee expressed concerns that plans for fire Meeting Minutes CC November 14, 1990 page five Sidewalk Policy The City Staff drafted two possible sidewalk policies. Council appeared to not be in agreement as to which policy should be included. A copy of examples #1 attached to and made a part of these minutes. The sections of and #2 are Motion by Neumann, second by Pelton to direct City Staff to redraft the proposed sidewalk policies, possibly deleting Section 2 of Example #2; -deleting the property owner responsibility the sidewalk, and adding branches and obstruction accumulation of material conditions; motion carried unanimously. for repair of debris and/or or dangerous North Metro Recreation Commission - Joint Powers AQreements Mayor Haberman expressed concern regarding page 15 J, and page 17, section 3. Motion by Pelton, second by Burgstahler to approve the North Metro Recreation Commission Joint Powers Agreement contingent upon the adoption of the agreement by the cities of Lino Lakes, Circle Pines and Lexington, motion carried unanimously. A copy of the North Metro Recreation Commission - Joint Powers Agreement is on file with the Clerk/Administrator. North Metro Transportation Committee Council member Pelton submitted a list of transportation concerns to the Clerk/Administrator to be addressed by the North Metro Transportation Committee. She noted that the eastern communities concerns need to be addressed. Her suggestions are as follows: complete the upgrade of County Road 14 to the eastern county line; upgrade Centerville Road within Anoka County; development of a Comprehensive Pedestrian bike/trail system through out Anoka County (especially when roads are upgraded); Light rail transit service through the eastern half of Anoka County; Mass transit to the eastern half of Anoka County for Twin City commuting. Mayor Haberman advised that he would like to see improvement of the 35W and County Road 14 interchange. ~~flfl~N~ AND CaM~bAINfl Mayor Haberman and Council member Pelton and Buckbee advised that they had received phone calls from concerned residents regarding Meeting Minutes CC November 14, 1990 page seven Adjourn Motion by Burgstahler, second by Neumann to adjourn, motion carried unanimously. Meeting adjourned at 10:16 p.m. Respectfully submitted, Tamara M. Miltz-Miller Clerk/Administrator RECEIPTS AND DISBURSEMENTS ~ NOVEMBER 15 - 28, 1990 BALANCE IN GENERAL FUND AS OF NOVEMBER 15,1990 RECEIPTS Grace Stella~ Fee for lot split, 1321 Mound Trail Riccar Heating - Htg. permit #90-76~ 1986 72nd St. ' Michelle Gay ~ Photo copies of Oct. 10th City Council Meeting Minutes Beverly Berg - Sewer Utility check returned for NSF redeposited Registered Abstracters - Special Assessment Payoffs Municipal Water - $1.300.00 -Development Imp. - $9,965.52 for 7214 Unity Ave. Calvin Rolstad - Bldg. Permit #90-106 ~ 1729 Peltier Lake Dr. Treas, Anoka County ~ October Fines Centennial Fire District ~ 3rd Qtr-1990 Electric & Gas Utilities & Gasoline . Consumers - 3rd qtr. 1990 Sewer charges Consumers ~ 3rd qtr. 1990 Municipal Water charges DISBULJRSEMENTS Checks #3947 - #3967 Check #3961 - VOID F.M. Frattalone Excavating & Grading, Inc. Partial pay estimate #2 for Centerhills First Addition Project Barry L. Blomquist - Legal services re Pheasant Hills Development Lino Lakes Press Publications - 4 ads for Nite Lite Golf Tournament $ for Park Dept. Burke & Hawkins - Oct. Legal Fees - General $33.00 Criminal - $627.00 - Center Hills - $99.00 Circulating Pines ~ 3 Notary Stamps for Solheid, Buckbee & Gonsior Northern States Power Co. - Elect. Utilities 10-4 to 11-2 - 90 - Hall - $53.55, Garage - $14.29 Lift #1 - 17.36. Lift #2 ~ 81.38~ Lift #3 - $11.54 Park.Bldg. ~ $12.03, Park Lights - $14.35 Pumphouse - $328.50 Metropolitan Waste Control Commission - December Sewer Service tharge International Office Systems - Additional copies billed monthly Wahl & Wahl Inc. ~ Annual maintenance agreement on Fax machine per signed contract Orville Hughes ~ Reimbursement for 1 vacuum cleaner & 1 pack bags bought for City $90.00 $ 50.50 $ 2.00 $ 32.04 $11,265.52 $ 25.50 $ 816.74 $ 740.26 $ 3,845.99 l 2,573.90 $78,828.66 $ 76.50 107.52 , $ 759.00 69.45 533.00 $ $ $ 3~376.66 $ $ $ 96.29 285.00 52.94 $138,750.83 ~ 19,442.45 $158,193.45 RECEIPTS AND DISBURSEMENTS NOVEMBER 15 - 28~ 1990 PAGE TWO prSBURSEMENTS CONTINUED Midwest Underground Inspections - Emergency call $ 308,75 on Oct. 18th to open blockage in sewer line Bituminous Consulting & Contracting Co. Inc. - $ 4,977.00 Seal coating and crack filling -Centerville Heights Holmes & Graven - For all legal services in connection $ 2~028.10 issuance & sale of $260~000 General Obligation Imp Bond for Municipal Water to Industrial Park Barry Le Blomquist - Legal Fees re Police Contract 102.00 Modern Fence & Mfg. Inc. - Labor for resetting fence at $ 200.00 Royal Meadows. Tot Lot - Park Fund - $100.00 C4ty-$100.00 U.S. West - Hall Phone $ 50.93 Mi dwes t Gas - Gas Util iti es : Hall - $85.18 $ 233.08 6ar~ge~- $104.40 - Par.k Bldg. - $43.50 Maier Stewart & Associates Inc. - Engineering Fees $19,844.08 9-30 theu 10-27-90 1987 Street Fund - $170.73 Center Hill Addition - $964.88 Floodplain Account - $8~392.45 Municipal Water Extension.~ $8,173.64 Golden Meadows - $259.72 Sanitary Sewer Gleaning & Admin. - $246.29 Long Term Maintenance. Drain Tile on Center St.-$447.39 General City Account $133.77 Sanitary Sewer - problem on Center St. - $81.04 L'A11ier Estates - Storm Sewer - $94.46 , Centerville Heights - Property Easements - $31.23 Hardwood Ponds II - Sidewalk'~ $186.13 Park Grading - Water Tower Park - $500.00 Municipal Water Account- draw down on well - $]62.35 Ro-So Contracting, Inc. - Storm sewer extension as $ 7,550.00 per contract Hugo Bank Debit - Sewer check returned for NSF sent $ 32.04 in by Betty Berg - redeposited Anoka County Humane Society - Oct. Animal Control $ 87.63 BALANCE IN GENERAL FUND. AS OF NOVEMBER 28.. 1990 .$119.598.63 $ 381594.65 ORDINANCE #49 AN ORDINANCE REQUIRING THE MAINTENANCE, REPAIR, SNOW AND ICE REMOVAL, DIRT AND RUBBISH REMOVAL, AND DESIGNATION OF LIABILITY WITH RESPECT TO SIDEWALKS WITHIN THE CITY OF CENTERVILLE. THE CITY COUNCIL OF THE CITY OF CENTERVILLE, MINNESOTA DOES ORDAIN: SECTION 1. That the owner of any property abutting any municipal or public sidewalk in the City of Centerville shall have the obligation of all maintenance, repair, ice and snow removal; removal of debris, branches, litter; and elimination of any other obstruction, accumulation of material, or dangerous condition whatsoever. SECTION 2. That any property damage or personal injury which is caused by any condition upon any municipal or public sidewalk within the City of Centerville which is declared to be a negligent, hazardous or dangerous, entitling any person, firm, corporation, or entity to damages, shall be the sole responsibility and liability of the adjacent owner of the property charged in Section 1 of this ordinance for the duties therein imposed; which owner shall further have the obligation of indemnifying the City of Centerville for any such damages which the City of Centerville is required to pay. SECTION 3. That with respect to the accumulation of snow, ice, debris, branches, and litter the owner charged with the responsibility for the removal of the same from any public sidewalk in the City of Centerville pursuant to Section 1 of this ordinance, shall remove all snow, ice, debris, branches and litter from said sidewalk no later than twenty-four (24) hours after its deposit thereon fall thereon. All obstructions not removed as herein provided shall constitute a public nuisance, and may be removed by the municipality at the expense of the owner of the property. The municipal officer or employee in charge of such removal shall keep a record of the costs and expenses incurred for such removal and shall report the same forthwith to the City Clerk who shall maintain a record thereof. SECTION 4. On or before September 1 or each year, the City Clerk shall list the total unpaid charges for removal from a public sidewalk of snow, ice, dirt, and rubbish against each separate lot or parcel to which they are attributable under this ordinance. The Council may then spread the assessment charges against the property benefited as a special assessment under Minnesota Statutes, Section 429.101 and other pertinent statutes for certification to the County Auditor and collection along with the current taxes the following year. RECEIPTS AND DISBURSEMENTS - NOVEMBER 1 - 14, 1990 BALANCE IN GENERAL FUND AS OF NOVEMBER It 1990 BECEIPTS Plumbing Service Center - Plmbg. Permit #90-56 7180 Brian Dr. Kenneth Knudsen - Bldg. Permit #90-104, 7149 Brian Dr. Sonia Hopp - Dog License #539 LeRoy Trone - Sewer uti 1 ity charges for 6936 Tourvi1l e Circle - July thru Oct. Registered Abstracters - Special Assessment payoff 7209 Brian Dr. Center Hills 1st Addition Registered Abstracters - Municipal Water payoff 7209 Brian Dr. Center Hills 1st Addition Treas. Anoka County - Community Development Block Grant Reimbursement Colette Cornish - Dog License #540 Centennial School District No. 12 - Reimbursement for one desk bought for Orville Hughes Kenco Construction - Bldg. Permit #90-105 1986 72nd St. Center Hills 1st addition Registered Abstracters - Assessment search Registered Abstracters - Assessment search Lowell Marten - Pre-payment of sewer utility billing 4th qtr. 1990 & 1st qtr. 1991 Plumbing Service Center - Plmbg. Permit #90-57 1986 72nd St. Consumers - 3rd qtr. sewer charges - $5.307.26 3rd qtr. water charges - $3,034.99 Betty Lou Pracher - 3rd qtr. sewer bill DISBURSEMENTS - CHECKS #3906 -#3946 Firstar Hugo Bank - 4th qtr. - Oct. Tax deposit for Fed. Soc~ Sec. & Medicare Taxes Central Landscaping, Inc. - Centerville Heights Swale - $1~063.00 Cleaning, grading seeding, Illulchr,&ferter'tizer . for Water Tower Park - $1,975.00 Ehlers & Assoc. Inc. - For all services in the sale & issuance of .$260,000 G.O. Imp Bonds for Municipal Water Extension Earl F. Anderson & Assoc. Inc. - City Park Signs Watervalve signs Waldoch Sports - November Tractor rental Metropolitan Waste Control Comm. - Oct. 2 SAC UNITS , Orvi lle Hughes - Oct. Mai ntenance Sal ary Park Maintenane - $15.68 $ 56.00 $ 58.50 $ 10.00 $ 48.00 $9,965.52 $1,300.00 $ 210.00 $ 1.0 . 00 $ 10.00 $3,337.80 $ 7.00 $ 7.00 $ 60.00 $ 51.00 $8,342.25 j 36.00 $IG742.87 $3,038.00 $2,500.00 $ 170.61 $1 ~ 194.00 $1,188.00 $ 800.55 $130,162.08 i 23~509.07 $153,671.15 RECEIPTS AND DISBURSEMENTS NOVEMBER 1 - 14. 1990 PAGE TWO PISBURSEMENTS CONTINUED Dale Larson - Oct. Maintenance Salary $ Park Maintenance - $28.13 Carol Zoff Pelton - Nov. Council Salary $ $50.00 - Medicare Tax - ($.73) John Buckbee - Nov. Council Salary $ $50.00 - Medicare T~x ($.73) Bob Burgstahler - Nov. Council Salary $ $50.00 - Medicare Tax. ($.73) Walter Neumann - Nov. Council Salary $ $50.00 - Medicare Tax ($.73) State ($10.00) Fed. ($10.00) George Haberman - Nov. CounCil Salary $ $150.00 - Medicare Tax ($2.18) International Institute of Municipal Clerks $ Annual Membership fee Thru 12-31-91 for M. Solheid T. Miltz-Miller & S. Buckbee Quest Data Systems Inc. - Utility billing system $ yearly maintenance White Bear Locksmith - balance owed on installing $ file cabinet lock Barry L. Blomquist - Legal services - re police contract $ Corner Express - 3].2 gallons Diesel for City Truck $ Public Employees Retirement Association $ October PERA Contribution - Employees & Employer Press Publications - Sept. & Oct. Legals $ Lake Sanitation Inc. - Landfill Fees for Rivers $ & Lakes Clean up Granger's Inc. - Air & Oil Filter & 35.7 Gal gas $ Hugo Feed Mill - Supplies $ Mary Ann Thill - Election Judge $ Judy Almendinger - Election Judge $ Mary Jane Lang- Election Judge $ Joan B. LaMotte - Election Judge $ Marilyn Erkenbrack - Election Judge $ Shi rley Drewlo - Electi on Judge $ Joyce Dupre - Election Judge $ Rosemary Barett - Election Judge $ Margaret Hensel - Election Judge $ Anoka Electric Coop. - 6 street lights $ U. S. West - Phone at Park Building $ Public Employees Retirement Assoc. - Life Insurance $ premiums, payroll deductions for S. Buckbee M. S6lheid, D. Larson & O. Hughes Trippels Market - Paper towels. flash bulbs batteries $ Waldoch Sports - Parts. for snow blower "Park Depts - $ $175,68 - wheel & repair tire on tractor - $30.63 Emerald Office Supply - Sllpplies for office $ Gerald Rehbein - Refund of remaining sod escrow on $ Hardwood Ponds I DCA INC. - PEIP Health Ins., payroll deduction for $ M. Solheid Donatelle's - Deposit for Christmas Party ~ BALANCE IN GENERAL FUND AS OF NOVEMBER 14r 1990 496.48 49.27 49.27 49.27 29.27 147.82 115.00 250.00 32.00 408.00 43.13 596.69 134.50 55.48 57.77 41.82 55.47 66.01 51.06 46.31 46.31 46.31 51.06 46.3J. 51.06 28.96 29.20 36.00 27.07 175.68 41. 86 650.00 181.85 100.00 j 14.920.32 $138..750.83 / Pursuant to due call and notice thereof the City Council of the City of Centerville held a special meeting on November 8, 1990 at City Hall to canvas votes from the November 6, 1990 City election. Mayor Haberman called the meeting to order at 7:05 p.m. Present: Buckbee, Burgstahler, Neumann. Absent: Pelton. Motion by Neumann, second by Burgstahler that the ballots of the City general election on November 6, 1990 for Mayor, four year term City Council member, two year term City Council member, and Hospital Board Representative appear to be valid as counted by the election judges on November 6, 1990, motion carried unanimously. Motion by Burgstahler, second by Haberman to adjourn the meeting, motion carried unanimously. Meeting adjourned at 7:20 p.m. Respectfully submitted, .!t ~ 'ff! t!J i!s VJji$, Tamara M. Miltz-Miller Clerk/Administrator RECEIPTS AND DISBURSEMENTS - OCTOBER 25 - 31r 1990 BALANCE IN GENERAL FUND AS OF OCTOBER 25t 1990 .RECEIPTS Firstar Hugo Bank - Oct. interest on General Fund Checking Account DISBURSEMENTS CHECKS # 3898 - #3905 Telephone Transfer from General Fund Checking to Petty Cash Checking Account Midwest Gas - Gas Utilities: Hall-$15.18 Garage - $.39" Garage - $3.23 U. S. West - Hall Phone Northern States Power Co. - Oct. street lighting ) Steve Dixon - Reimbursement for 1 gallon epoxy glue for Park Dept. Mavis Solheid - October salary & milage Sanna Buckbee - October salary Tamara M. Miltz-Miller - October sal~ry & milage Debra Gonsior - October salary Telephone Transfer from General Fund Checking to Petty Cash Checking Account BALANCE IN GENERAL FUND AS OF OCTOBER 31~ 1990 Petty Cash Checking Account Balance as of October 31~ 1990 - $113.69 .$772.22 $ 100.00 $ 18.80 $ 49 . 7J $ 768.38 $ 66.75 $ 675.36 $ 647.99 $1;817.95 $ 189.02 $ 125.00 $133t848.82 $ 772.22 $134,621. 04 ~ 4,458.96 $130.162.08 Pursuant to due call and notice there ofJ the Centerville City Council held their regular meeting on October 24, 1990 at City Hall. Mayor Haberman called the meeting to order at 7;00 p.m. Present: Pelton, Neumann. Absent; Buckbee, Burgstahler. Motion by Neumann, second by Pelton to approve the minutes of the October 10, 1990 meeting, motion carried unanimously. OLD BUSINESS Center Hills. First Addition - substantial completion Hardwood Pond Estates II - Final Inspection John Stewart, City Engineer, presented a letter dated October 24, 1990 regarding the Center Hills, First Addition and a letter dated October 24, 1990 regarding Final Inspection - Hardwood Pond Estates II (North 1/2). A copy of these letters are on file with the Clerk/Administrator. Motion by Neumann, second by Pelton to accept the of the City Engineer to accept the Substantial Completion for Frattalone work completed on the Center Hills, development; and -to accept the Northly 580 LF of Brian Drive on the Hardwood Pond Estates II development; -contingent upon the completion of a "walk around" of the above development projects by the City Engineer, Public Works Director and Council Engineering liaisons; and -contingent upon the completion of a punch list that could result from the above "walk arounds", motion carried unanimously. recommendation Certificate of Excavating for First Addition Gerald Rehbein, developer of the two above projects was present and advised that the sidewalks on Brian Drive would be installed on ThursdaYJ October 25, 1990. Sanitary Sewer on Center Street A letter was presented to the City Public Works Director, dated October Sewer Condition on Center Street. file with the Clerk/Administrator. Council from Orville Hughes, 24, 1990 regarding Sanitary A copy of this letter is on In the letter Mr. Hughes recommends that the main sewer line from Centerville Road to Center Oaks II be televised to see if any major problems exist. Motion by Neumann, second by Pelton to authorize the Public Works Director to proceed with the televising of the main sewer line from Centerville Road to Center Oaks II as soon as possible; this project is to be added as a change order to the annual sewer maintenance project, motion carried unanimously. 1991 Police Service Michelle Chapeau, 7154 Shad Avenue and Mary Jo Helmbrecht, 1745 Meeting Minutes - CC October 24, 1990 page three information unsuccessfully many times the Clerk/Administrator, the Police Liaison, and Centerville City Council member. She stressed that Centerville has tried to negotiate and work out a contract. She noted that she did not know why the Lino Lakes City Council was not kept informed and that she felt that it was the responsibility of the Lino Lakes City Administrator to do so. Bruce Keller, Lino Lakes Police Officer was present. The following Centerville residents asked questions and expressed concern regarding police services: Mary Jo Helmbrecht, 1745 Main Street; Bill Svetin, 1687 Peltier Lake Drive; Lisa Bigelow, 7143 Shad Avenue; Donna Erickson, 1548 Peltier Lake Drive; Dave Kaul, 1969 Main Street; Marty Asleson, 7232 Mill Road; Beverly Hughes, 1793 Center Street; Michelle Chapeau, 7145 Shad Avenue; Tom Dario, 1573 Peltier Lake Drive. No new direction was given by the City Council to staff. City staff will continue to negotiate a contract for police service with Circle/Pines Lexington and/or Anoka County. Munici~al Facilities The Clerk/Administrator has has withdrawn their proposal City of Centerville. direction as to whether Carlstrom Group. advised that Boarman and Associates for a municipal facility for the The Clerk/Administrator requested to request a feasibility study from the It was noted that David Kroos, of Boarman and Associates, advised that now is good time to build with regard to bids being received by other builders. It was decided that would contact check the that they would view designed. Mayor Haberman and Council member Neumann references of the Carlstrom Group and some of the buildings that they have Consent A~enda Motion by Neumann, second by Haberman to accept the following consent agenda items: -award of the annual sewer maintenance low bid to Midwest Underground Inspections in the amount of $5,467.50; -approve an exception to the sodding requirement for the front and side yards of 7156 Brian Drive contingent upon receipt of appropriate waivers from Gerald Meeting Minutes - CC October 24, 1990 page five Payment of Claims Motion by Neumann, of claims to the unanimously. second by Pelton to make the current payment Centennial Fire District, motion carried Motion by Neumann, second by Pelton to make the current payment of claims to the City of Centerville, motion carried unanimously. Adjourn Motion by Pelton, second by motion carried unanimously. Haberman to adjourn the meeting, Meeting adjourned at 9:01 p.m. Respectfully submitted, !:r~ 7l)'/JJiI-~;a Tamara M. Miltz-Miller Clerk/Administrator · City of Centerviffe 1694 Sore{StreetJ CentertliUeJ M9{55038 (612) 429.3232 The ballots of the City general election on November 6, 1990 for Mayor, four year term City Council member, two year term City Council member, and Hospital Board Representative appear to be valid as counted by the election judges on November 6, 1990. DISTRICT MEMORIAL HOSPITAL Yvonne Henrich No Name Melvin Dupre LeAnn Murray 516 4 2 1 MAYOR Archie Gay George Haberman Mickey Mouse Lloyd Drilling Leon L'Allier Roger Mateer Archie Bunker 225 375 2 1 1 1 1 FOUR YEAR COUNCIL MEMBER John Buckbee III Thomas Dario Udo Wegman No Name Bob Hill TWO YEAR COUNCIL MEMBER Mary Jo Helmbrecht Robert Burgstahler No Name 349 390 139 4 1 254 318 1 &~~ Council Member ;?/~ Carol Pelton Council Member Bob Burgstahler Council Member Pursuant to due call and notice thereof, the City Council of Centerville held a special meeting on October 17, 1990 at City Hall. The purpose of the meeting was to discuss police service for 1991. Mayor Haberman called the meeting to order at 7:01 p.m. Present: Buckbee, Pelton, Burgstahler, Neumann. Three proposals were considered, one each from Lino Lakes, Anoka County Sheriff's Department and the Circle Pines/Lexington Police Department. Copies of the above proposals are on file with the Clerk/Administrator. Members of the audience asked questions and expressed concerns: Mary Jo Helmbrecht, 1745 Main Street; Beverly Hughes, 1793 Center Street; Michelle Chapeau, 7154 Shad Avenue; Udo Wegman, 1742 Main Street; Joe Moore, 7353 20th Avenue North; Donna Erickson, 1548 Peltier Lake Drive. Below are some comments made by City Council members. Mayor Haberman: -Columbus Township appears agreeable to shared emergency police services, but not split shifts. -The revenue for traffic violations would increase with the increase in hours of officers within the City limits. -There is concern regarding the cooperation of Lino Lakes versus the County. The County appears to want to serve Centerville. -In view of the budget constraints, he is in favor of contracting with Anoka County for police services. -The services that have been provided by Lino Lakes have been good, there is a question of whether there is a justification of the cost. Council member Burgstahler: -Traffic violations will decrease over presence of an office becomes more -Mutual aid is available for emergency there have been no major problems. -In comparing the Lino Lakes and Anoka County proposals, it is like comparing apples and oranges. Lino Lakes is 24 hour response with an estimated 3-4 hours within the City limits. Anoka County is 24 hours response with a designated 8 hours within the City limits. -The Anoka County proposals should be checked, as pointed out by a resident, the dollar amounts appear inconsistent from proposal to proposal. -If Centerville were to contract with Lino Lakes he would like to see two changes in the contract. The allowance of a possible six month withdrawal clause and that the "catch up" percentage be replaced by the Consumer Price Index or that years increase in the Lino Lakes police department budget. In addition, he would like to see time as the physical obvious. situations. So far Meeting Minutes - CC Special Police Se~vice Meeting Octobe~ 17, 1990 page th~ee dated Octobe~ 10, 1990, it was questioned whethe~ Ci~cle/Lex would ~econside~ thei~ p~oposal taking out the Community Se~vice Office~ and vehicle. Would it be possible to p~ovide C~ime P~evention p~og~ams th~ough the office~s assigned to Cente~ville. If the above adjustment could be made the cost of se~vice (taking into account $13,000 fo~ Police State Aid) would be app~oximately $104,000. In ~esponse to Council membe~ Pelton's question of the possibility of a ~evised p~oposal f~om Ci~cle/Lex, the Cle~k/Administ~ato~ left the meeting to contact the Circle/Lex Police Chief Dave VanBu~kleo. In the telephone conve~sation Chief VanBu~kleo appea~ed ~eceptive to opening negotiations fo~ a cont~act, minus the Community Se~vice Office~ and vehicle. It was estimated that app~oximately sixteen hou~s pe~ day of in City cove~age. The Cle~k/Administ~ato~ ~etu~ned to the meeting and ~elayed the above info~mation. A summa~y of fu~the~ Council comments a~e as follows. Mayo~ Habe~man: -Conce~ned as to whethe~ as Ci~cle/Lex would -His p~ima~y conce~ns p~evention. Cente~ville needs as much cove~age p~ovide. in this issue a~e costs and c~ime Council membe~ Bu~gstahle~: -With the Ci~cle/Lex cont~act the~e is a t~ade off fo~ communication and cont~ol. -Prefers the Ci~cle/Lex p~oposal if it can be attained fo~ under $105,000. With a stretch this should be affo~dable. Council membe~ Buckbee: -The dolla~ amounts to cont~act with Lino Lakes o~ Ci~cle/Lex is about the same. It appea~s that Ci~cle/Lex would provide more service and more cont~ol. -He is not in favo~ cont~acting with Lino Lakes due to the inability to wo~k with them and the question of limited accountability. He considers the p~oposal choices down to Anoka County versus Ci~cle/Lex. Council membe~ Pelton: -The cost of cont~acting with Ci~cle/Lex would be slightly less than that of Lino Lakes. -Centerville has a good rappo~t with the Ci~cle Pines Council and Administration. Meeting Minutes - CC Special Police Service Meeting October 17, 1990 page five encouraged to communicate their concerns for negotiation of a contract with Circle/Lex to the City staff. Motion by Burgstahler, second by Neumann to adjourn the meeting, motion carried unanimously. Meeting adjourned at 9:02 p.m. Respectfully submitted, ~~~~~~~ Tamara M. Miltz-Miller Clerk/Administrator RECEIPTS AND DISBURSEMENTS - OCTOBER 11 - 24, 1990 BALANCE IN GENERAL FUND AS OF OCTOBER 11, 1990 RECEIPTS Registered Abstracters Inc. - ~lunicipal Water Payoff 7186 Brian Dr. I(enco Construction - Bldg. Permit #90-100 7180 Bri an Dr. David Manship - Escrow for installation of culvert Johnson Construction Co. - Pll'mbing Permits #90-54 & 55 Harriet IAcClary - Bldg. Permit #90-101 - 1823 Prairie Dr. Sean Kilmer - Bldg. Permit #90-102 - 1829 Houle Circle Auto Owners Insurance - Photocopies Land Title Inc. - Assessment search Charter Title Co. - Assessment search Gerald Sundberg - 1979 Street Restoration payoff 7072 Sri an Dr. Registered Abstracters - Assessment search Charter Title Co. - Assessment search Registered AlDstracters - Assessment search Riccar Heating - Htg. permit #90-73 Treas, Anoka County - September Fines Clark Krueger - Bldg. Permit #90-103~ 1967 Cardinal Dr. Park & Rec. Funds -Registration Fees for Nite Lite Golf Tournament Charter Ti tl e - Assessment search Registered Abstracters - Special Assessment payoff 1974 72nd St. - Centerhills 1st Addition Registered Abstracters - Municipal Water Payoff 1974 72nd St. - Centerhi 11 s 1st Additi on Susan Weatherhead - 2 dog licenses Consumers - 3rd qtr. sewer charges - $8~185.18 3rd qtr. water charges - $2~521.80 Riccar Heating - Permits #90-74 & 90-75 $149,291~10 $ 1,300.00 $ 3,329.88 $ 500.00 $ 117. 00 $ 75,25 $ 75.25 $ .50 $ 6.00 $ 7.00 $ 800.64 $ 7.00 $ 7.00 $ 7.00 $ 50.50 $ 420.04 $ 167.35 $ 756.50 $ 7.00 $ 9,965.52 $' L300.00 $ 20.00 $10,706.98 $ 131. 00 j 29,757.41 $179,048.51 DISBURSEMENTS - Checks #3871 - #3897 Mona LaBelle - October Office Salary DCA" Inc. - PEIP Insurance Premiun, Payroll deduction for Mavis Solheid Centennial Fire District - Centerville's share of 4th qtr.$10,015.06 Centennial Fire District budget Waldoch Sports - October Tractor Rental Court Administration - Notary Commission fee to Anoka County Smilies Sewer Service - Pump from man hole by 1768 Center St. - 2 hrs. International Office Systems - 1 case black toner and 1 exit tray U. S. West. - Phone at Central Park Bldg. Metropolitan Waste Control Commission- Sept. sewer service charge $ $ 224.69 181.85 $ 1,194.00 $ 15.00 $ $ $ $ 100.00 81.00 29.20 3,376.66 Receipts and Disbursements Ocotber 11 - 24, 1990 PAGE TWO Disbursements Continued White Bear Locksmith - Install file cabinet lock Metropolitan Council - 4 blueprint copies of ariel photographs Granger's Inc. - 39.4 gal. Diesel #2 Waldoch Sports.; Oil & oil filter for tractor T.A. Schifsky & Sons Inc. - 7.40 T. recycled base State Treas, Surplus Property Fund - 1 file cabinet & 1 desk Circulating Pines - Ad for Nite Lite Golf Tournament on Sept. 12.,20 & 27th Northern States Power Co..- Hall - $53.66 . Garage - $13.57~ Lift #1 - $16.49 Lift #2 - $61.31 Lift #3 - $11.19~ Park Bldg. - $10.19 Park Lights - $7.06~ Pumphouse - $373.71 Interstate Lumber Co. - 1 bundle lath Gopher State One-Call, Inc. - Initial membership fee Burke & Hawkins - Sept Legal Fees Golden Meadows Fees - $26.40~ Criminal - $797.60 1987 Street Reconstruction - $532.16 1990 Municipal Water Extension - $26.40 Steven Dixon - 3rd qtr. Park & Rec. Meetings Gerard LeTendre - 3rd qtr. Park & Rec. Meetings Linda Drilling - 3rd qtr. Park & Rec. Meetings Pat Downing - 3rd qtr. Park & Rec. Meetings Neil Reisdorfer - 3rd qtr. Park & Rec. Meetings [.1aierStewart & Assoc. Inc. - Engineering services rendered Aug. 26 thru Sept. 29, 1990 Centervi11e Heights Inspection - $80.99 Hardwood Ponds II charges - $378.80 Centerhi11 charges - $6,372.47 Clearwater Creek" floodplain - $4,604.08 1990 Municipal Water Ext - $4,791.70 Golden Meadows charges - $7.024.11 Storm Sewer/Culvert L'A11ier Estates - $270.12 Centervi1le charges - $4J2.14 1987 Municipal Water Tower Repair - $412.14 Planning & Zoning Comm. charges - $164.03 Gerald Rehbein - Reimbursement for oversizingof watermains Hardwood Ponds II - 15 lots BALANCE IN GENERAL FUND AS OF OCTOBER 24t 1990 $ 10.00 $ 20.00 $ 53.90 $ 22.09 $ 37.00 $ 50.00 $ 45.28 $ 547.18 $ 5.00 $ 25.00 $ 1,382.56 $ 20.00 $ 30.00 $ 20.00 $ 20.00 $ 30.00 $24,401. 72 _$ 3.262.50 .$ 45"199.69 $133~848.82 Pursuant to due call and notice thereof the city Council of centerville held their regular meeting on October 10, 1990 at City Hall. Mayor Haberman called the meeting to order at 7: 00 p.m. Present: Buckbee, Pel ton, Neumann. Absent: Burgstahler. Motion by Neumann, second by Buckbee to approve the september 26, 1990 City Council meeting minutes, motion carried unanimously. OLD BUSINESS possibility of Deleting the Re~irement of a Special Use Permit with ~egard to site Plap as per Ordinance 14. A,ppendix A. Section A-10 and Appendix Br ~ection B-10 Motion by Neumann, second by Pelton to direct City Staff to obtain from city administration, the City Engineer and the City Planner recommendations on possible rewording of a Special Use Requirement with regard to a site plan as per Ordinance 14, Appendix A, Section A-10, and Appendix B, Section B-10; this is to include review of the possibility of amending the Special Use Permit to read a Conditional Use Permit; motion carried unanimously. Municipal Building City Council reviewed a letter dated October 8, 1990 from the Carlstrom Group Inc. which suggests a submittal of more targeted proposals from the Carlstrom Group Inc. and Boarman and Associates for a dollar amount of $1,000 to each firm, the firm chosen would deduct the $1,000 from their architectural fees. A copy of this letter is on file with the Clerk/Administrator. Motion by Pelton, second by Buckbee to direct City Staff to write a letter to the Carlstrom Group Inc. and Boarman and Associates requesting proposals as outlined in the October 8, 1990 letter from the Carlstrom Group Inc.; it shall be clarified that the project shall not be design/build, but rather a design consultant and general builder construction; all proposals shall comply to the open bidding laws; motion carried unanimously. Motion by Pelton, second by Buckbee to direct city Staff to write a letter to Racchinni and Associates advising that the City council has decided not to enter into a contract with their firm, and that they will be thanked for their participation thus far, motion carried unanimously. Golden Meadows John stewart, City Engineer, was present to address questions and concerns regarding the proposed project. Gerald Rehbein, developer of the proposed Golden Meadows development, was also present. Council member Pelton made several notations. -The access to the park area needs to be addressed in more detail. -It is suggested that there be parking for fOQ~ vehicles in the park land which would not be wi thit'l the housinCJ development. . city Council Meeting Minutes october 10, 1990 Page 3 commission and as consistent wi th the Centerville comprehensive Plan for the proposed Golden Meadows Townhome Development. Motion withdrawn. Bill Svetin, 1687 Peltier Lake Drive, asked questions of the project. Motion by Haberman, second by Buckbee to approve the concept of the preliminary plat of the proposed Golden Meadows Development contingent upon the following: -approval of a special use permit by the City Council under which the following i teas will be taken into consideration: *parking and access to the proposed park land, *a sketch plan of the park dedication area, *resolution of the construction of the emergency access (how will it be built, will it be sodded, how will it be barriered off): *submi ttal of a landscape plan to be reviewed by the City Council; *a copy of the Homeowners Association Agreement: *clarification as to whether the units shall be owner or rental occupied; *submittal of blueprints and pictures of the proposed project; -that the developer shall not hold the City liable with regard to the approval of the concept of the preliminary plat should an acceptable, special use permit not be agreed upon, and should the land scape plan submitted by the developer not be acceptable; -that an attorney escrow of $500.00 shall be submitted to the city offices: motion carried unanimously. Motion by pelton, second by Neumann to direct the City staff to work with the City Attorney to begin preparations on a special use permit and a development agreement for the proposed Golden Meadows development; motion carried unanimously. The city Council shall review Ordinance 14, Section 64 with regard to special use permits and shall contact City staff regarding additional items to be considered under the special use permit prior to the october 24, 1990 City Council meeting. John stewart, city Engineer, noted that if it were the desire of the City Council, it would be appropriate to order plans and specifications for the project at the October 24, 1990 City Council meeting. This would be reviewed upon receipt of a petition from Gerald and Gordon Rehbein for municipal improvements. City council Meeting Minutes October 10, 1990 Page 5 additional well should be on their priority list of future projects. He noted that the Building Inspector should be reminded to make sure that vacuum breakers are on all threaded potable water connections and that this would apply to new, remodeled and older homes which newly connect to the municipal water system. council member Pelton suggested adding a section on to the plumbing permit which asks if the plumber is supplying a back stop flow preventer. Motion by Pelton, second by Neumann -to direct the Public Works Director to attend the Water School in April of 1991 and take the test for Water Certification as per recommendation 16 of the Minnesota Department of Health letter dated June 4, 1990; -also any other Public Works Employees which do not have the certification shall be authorized to take the training at that time; motion carried unanimously. Municipal W~ter Extension - Bond Bid Carolyn Drude, Municipal Financial Advisor, was present to discuss a bond bid-to the City of centerville for the 1990 Municipal Water Extension Project. A copy of the bid is on file with the Clerk/Administrator. She noted that the bid is for a $260,000 bond through the Firstar Bank in Hugo. The bond is callable beginning in 1993 for the year 1994. Motion by Pelton, second by Haberman -to adopt a resolution awarding the sale of $260,000 General Obligation Improvement Bonds Series 1990B fixing the form and specifications: -directing the issuance and delivery; and, -providing for their payment as proposed on the october 10, 1990 bid form presented by the Firstar Bank of Hugo; motion carried unanimously. poli<;:e Services The following audience members asked questions and expressed opinions regarding this issue. Bill Svetin, 1687 Peltier Lake Drive Mary Jane Lane, 1559 Peltier Lake Drive Donna EriCkson, 1548 Peltier Lake Drive Micheal Chapeau, 7154 Shad Avenue Tom Daria, 1573 Peltier Lake Drive Consent Agenda Motion by Neumann, second by Haberman to approve the following City Council Meeting Minutes october 10, 1990 page 7 -Charitable Gambling Request. The city staff shall draft a city policy and contact various departments for a needs list with regard to requests from Charitable Gambling Organizations. -Public Works Employee Injury. City staff is granted authorization to advertise for a permanent part time Public Works Employee. -Tri City Business Association. As per the recommendation of the centerville Economic Development Task Force the City Council approves the membership of the City of Centerville into the Tri City Business Association which shall be named the Quad City Business Association. motion carried unanimously. PETITIONS AND COMPLAINTS The Clerk/Administrator noted that she received two complaints from residents over the phone expressing their concern regarding the proposed 1991 Police Service Contract from the City of Lino Lakes. Both residents expressed concern regarding the cost of the proposed contract and suggested considering the services of Anoka county for the 1991 year. The residents issuing the complaints were Jerry Peterson, 7080 Brian Drive, and Joe Moore, 7353 - 20th Avenue North. Micheal Chapeau, 7154 Shad Avenue, inquired as to when the proposed reassessment of non-petitioners would again be addressed by the city council. The Clerk/Administrator advised that the financial information was not available for the October 10, 1990 City Council meeting and that two City Council members would be absent from the October 24, 1990 City Council meeting, thus the next appropriate meeting to discuss the issue would be November 14, 1990. Payment of Claims Motion by Neumann, second by Pelton to of claims of the Centennial Fire unanimously. approve the current payment District, motion carried Motion by Neumann, second by Pelton to approve the current payment of claims of the City of Centerville, motion carried unanimously. Adjournment Motion by Neumann, second by Buckbee to adjourn the meeting, motion carried unanimously. Meeting adjourned at 9:30 p.m. ",' ' ,.... ~--~..." Bxtract of Minutes of ...tine of the City CouncU of the City of Centerville Anoka County, Minnesota Pursuant to due call and notice thereof. a recular meeting of the City Council of . the City of Centerville, Minnesota, was duly held in the City Hall in the City of Centerville on Wednesday, October 10, 1990, commencing at 7:00 p.m. The following members were present: George Haberman, Carol Zoff Pelton, Walter Neumann, Jerry Peterson and the following were absent: Robert Burgstahler ... ... ... The Mayor announced that the next item of business was the consideration of a proposal for the purchase of $260,000 General Obligation Improvement Bonds, Series 1990B of the City. The City Clerk-Administrator presented an offer of Firstar Hugo Bank to purchase the Bonds which had been submitted to the City pursuant to Council direction. After due consideration of the proposal, Councilmember introduced the following resolution and moved its adoptiom Zoff Pelton A RESOLUTION AWARDING THE SALE OP $260,000 GENERAL OBLIGATION IMPROVEMENT BONDS, SERIES I"OB PIXlNG THEIR PORM AND SPECIPICATIONS; DIRECTING THEIR ISSUANCE AND DELIVERY; AND PROVIDING FOR THBIR PAYMENT BElT RESOLVED By the City Council of the City of Centerville, Anoka County, Minnesota (City) as follows: . Section 1. Back~und: findfnKS. " ( 1.01. It is hereby determined that: (a) the following assessable public improvements (the Improvements) have been made, duly ordered or contracts let for the construction thereof, by the City pursuant to the provisions of Minnesota Statutes, Chapter 429 (Act): Project Designation &: Description: Total Project Cost TOTAL $ ?55,OOO o ~pOOO $260,000.00 Construction Capitalized Interest Costs of Issuance 2.01. The offer of FirstRr HIW RAl'lk ' (Purchaser) to purchase the Bonds is found to be a reasonable 0 er and is accepted, the offer being to purchase the Bonds at a price of P8I' for Bonds bearing interest as follows: Year of Maturity Interest Rate 1992 1993 1994 1995 1996 6.7096 6.80 6.90 7.00 7.10 2.02. The City shall forthwith issue and sell the Bonds to the Purchaser in the total princiPal amount of $260,000. The Bonds shall be originally dated as of delivery in the denomination of $5,000 or integral multiple thereof as requested by the Purchaser, and will mature on January 1 in the years and installment amounts as follows: Jear 1992 1993 .1994 1995 1996 Amount $45,000 50,000 50,000 55,000 80,000 2.03. ODtionallledemption. The City may elect on July 1, 1993, and on any Interest payment date thereafter to prepay the Bonds maturinl in 1994 and thereafter in whole or in part at a price of par plus accrued interest to date of redemption. If redemption is in part those installments hevlnl the latest maturity date will be prepaid first. Section 3. Relistration. 3.01. Relistered Form. The Bonds shall be issued as one or more typewritten bonds, numbered R-1 upward as requested by the Purchaser, only in fuUyreptered form. The interest thereon and, upon surrender of each Bond, the principal amount thereof, shall be payable by check or draft issued by the Relistrar described herein. 3.02. Dates; Interest Pa~ment Dates. The Bond shall be dated as of the last Interest payment date precedinl the date of authentication to which interest on the Bond has been paid or made available for payment, unless (i) the date of authentication is an interest payment date to which interest has been paid or made available for payment, in which case such Bond shall be dated as of the date of authentication, or (Ii) the date of authentication is prior to the first interest payment date, in which case such Bond shall be dated as of the date of orilinal issue. The interest on the Bonds shall be payable on January 1 and July 1 of each year, commencinl July 1, 1991, to the owner of record thereof as of the close of business on the fifteenth day of the immediately preceding month, whether or not such day is a business day. 3.03. Ke<<istration. The City appoints the City Clerk-Administrator as Bond Relfstrar. The effect of relfstration and the rights and duties of the City and the Kelfstrar with respect thereto shall be as follows: (a) Relrister. The Registrar shall keep a bond register In which the Relfstrar shall provide for the relfstration of ownership of Bonds and the registration of transfers and exchanges of Bonds entitled to be. registered, transferred or exchanged. (b) Transfer of Bonds. Upon II1lI'render for transfer of the Bonds duly endorsed by the r8IIstered owner thereof or accompanied by a written instrument of transfer, in form satisfactory to the Registrar, duly executed by the registered owner thereof or by an attorney duly authorized by the registered owner. in writing, the Reststrar shall authenticate and deliver, In the name of the designated transferee or transferees, one or more new Bonds of a like &grepte principal amount and maturity, as requested by the transferor. The Registrar may, however, close the books for registration of any transfer after the fifteenth day of the month preceding each interest payment date and until such interest payment date. . (0) Exo~e of Bonds. Whenever any Bonds are surrendered by the repstered owner or exchanp the I.estatrar shall authenticate and deliver one or more new Bonds of a like agrepteprlncipal amount and maturity, as requested ,by the restatered owner or the owner's attorney in writing. (d) Cancellation. All Bonds sul"l'endered upon any ,transfer or exchange shall be promptly cancelled by the Reststrar and thereafter disposed of as directed by the City. (e) Improper or Unauthorized Transfer. When any Bond is presented to the I.eststrar for transfer, the I.ectstrar. may refuse to transfer the same until it Is satisfied that the endorsement on such Bond or separate instrument of transfer Is valid and genuine and that the requested transfer is legally authorized. The Registrar shall incur no liability for the refusal, in good faith, to make transfers which It, in its judgment, deems improper or unauthorized. (f) Persons Deemed Owners. The City and the Registrar may treat the person In whose name any Bond Is at any time registered in the bond register as the absolute owner of such Bond, whether such Bond shall be overdue or not, for the purpose of receiving payment of, or on account of, the principal of and interest on such Bond and for all other purposes, and all such payments so made to any such registered owner or upon the owner's order shall be valid and effectual to satisfy and discharge the liability upon such Bond to the extent of the sum or sums so paid. (I) Taxes, Fees and Charges. For every transfer or exchange of Bonds, the Registrar may impose a charge upon the owner thereof sufficient to reimburse the Registrar for any tax, fee or other governmental charge required to be paid with respect to such transfer or exchange. (h) Mutilated, Lost, Stolen or Destroved Bonds. In case any Bond shall become mutUated or be destroyed, stolen or lost, the Registrar shall deli,ver a new Bond of like amount, number, maturity date and tenor in exchange and substitution for and upon cancellation of any such mutilated Bond or in lieu of and In substitution for any such Bond destroyed, stolen or lost, upon the payment of the reasonable expenses and charges of the Registrar in connection therewith; and, in the case of a Bond destroyed, stolen or lost, upon filing with the Registrar of evidence satisfactory to it that such Bond was destroyed, stolen or lost, and of the ownership thereof, and upon furnishing to the Registrar of an appropriate bond or indemnity in form, substance and amount satisfactory to it, In which both the City and the Registrar shall be named as obligees. All Bonds so surrendered to the Registrar shall be cancelled by it and evidence of such caneeDation shall be stven to the City. If the mutilated, destroyed, stolen or lost Sandhu already matured or been called for redemption In accordance with its terms it shall not be necessary to issue a new Bond prior to payment. (t) Redemption. In the event the Bonds are called for redemption, notice thereof will be given by the Registrar bymalltng a copy of the redemption notice by first class mail (postage prepaid) not more than 120 and not less than 90 days prior to the date flxedfor redemption to the registered owner of the Bonds to be redeemed at the address shown on the reststratlon books kept by the Registrar. The Bonds when so called for redemption will cease to bear interest after the specified redemption date, provided that the funds for the redemption are on deposit with the place of payment at that time. 3.04. Execution.. AuthtiJnticati()n and Delivery. The Bonds shan be prepared under the direction of the Clerk-Administrator and shall be executed on behalf of the City by the manual signatures of the Mayor and the Clerk-Administrator. In case any officer whose signature shall appear on the Bonds shall cease to be such officer before the delivery of the Bonds, such signature shall nevertheless be valid and sufficient for an purposes, the same as if the officer had remained in office untU delivery. When the Bonds have been so prepared and exeeuted the Clerk-Administrator shall deliver the same to the Purchaser thereof upon payment of the purchase price and the Purchaser shall not be obligated to see to the application of the purchase price. Section 4. Form of Bond. 4.01. The Bonds shall be printed or typewritten in substantially the following form: UNITED STATES OF AMERICA STATE OF MINNESOTA COUNTY OF ANOKA CITY OF CENTERVILLE GENERAL OBLIGATION IMPROVEMENT BOND, SERIES 1990B 96 - Maturity Date January 1, 19 Original Issue Date , 1990 $ No. R-l Rate - The City of Centerville, Minnesota, a duly organized and existing municipal corporation in Anoka County, Minnesota (City), acknowledges itself to be indebted and for value received hereby promises to pay to of , Minnesota, or registered assigns, the principal sum specified above on the Maturity Date specified above, with interest thereon from the date hereof at the aMual rate specified above, payable January 1 and July 1 in each year, commencing July 1, 1991. For the prompt and full payment of such principal and interest as the same respectively become due, the full faith and credit and taxing powers of the City have been and are hereby irrevoeably pledged. The City may elect on July 1, 1993, and on any interest payment date thereafter to prepay bonds maturing in 1994 and thereafter in whole or in part at a price of par plus aeerued interest to date of prepayment. If prepayment is in part, those installments having the latest maturity date will be prepaid first. Notice of prepayment wlll be mailed to the registered owners as provided in the Resolution. described herein. ~ ~ 1'b1a Bond Is one of an issue in the earegate principal amount of $280,000 all of like orilinal lasue date and tenor except as to number and denomination issued pursuant toa resolution adopted by the City CouneU on October 10, 1990 (lteso1ution), for the purpose of provtdlq money to defray the expenses incurred and to be incurred in making local improvements, pursuant to and in tun oonformity with the Constitution and laws of the State of Minnesota, including Minnesota Statutes, Chapter 429, and. the principal hereof and interest hereon are payable primarily from special usessments against property specially benefitted by local improvements as set forth in the aesolution to which reference is made for a full statement of rights and powers thereby conferred. The full faith and credit of the City are irl'evocably pledged for payment of this Bond and the City Council has obligated itself to levy ad valorem tues on all taxable .property In the City in the event of any deficiency in special assessments pledged, which tues may be levied without limitation as to rate or amount. The Bonds of this series are issued only as fully relistered Bonds in denominations of $5,000 or any integral multiple thereof of single maturities. The City Council has designated the Bonds as "qualified tax exempt obligations" within the meaning of Section 285(b)(3) of the Intemal Revenue code of 1988, as amended (the.. Code) relating to disallowance of intel'est expense for financial institutions and within the $10 million limit allowed by the Code tor the calendar year of issue. As provided in the Resolution and subject to certain limitations set forth therein, this Bond is transferable upon the books of the City at the principal office of the Bond Registrar, by the reptel'ed ownel' hel'eof in person or by the owner's attorney duly authorized in writing upon surrender hel'eof togethel' with a written instrument of uansfer satisfactol"Y to the Bond Registrar, duly executed by the registered ownel' or the ownel"s attomey; and may also be surrendel'ed in exchange fol' Bonds of other authol'ized denominations. Upon such transfer 01' exchange the City will cause a new Bond or Bonds to be issued in the name of the transferee or registered owner, of the same aaregate principal amount, bearing interest at the same rate and maturing on the same date, subject to reimbursement for any tax, fee or governmental charge required to be paid with respect to such transfer or exchange. The City and the Bond Registrar may deem and treat the person in whose name this Bond is registered as the absolute owner hereof, whether this Bond is overdue or not, for the purpose of receiving payment and for all other pUl'poses, and neither the City nor the Bond Relistrar shall be affected by any notice to the contrary. IT IS HEREBY CERTIFIED, RECITED, COVENANTED AND AGREED that all acts, conditions and things required by the Constitution and laws of the State of Minnesota to be done, to exist, to happen and to be performed preliminary to and in the issuance of this Bond In order to make It a valid and binding leneral obligation of the City in accordance with its terms, have been done, do exist, have happened and have been performed as so required, and that the issuance of this Bond does not cause the Indebtedness of the City to exceed any constitutional or statutol"Y limitation of indebtedness. ~.~, C y Clerk-A .m. i at . IN WITNESS WHlR80P, the City of Centerville, Anoka County, Minnesota, by Its City Counon, has caused thl. Bond to be exeeuted on its behalf by the facsimile or manual slpatures of the Mayor and City Clerk-Administrator and has caused this Bond to be dated as of the orlclnallssue date specified above. ZPCBNT~A M~. REGISTRATION PROVISIONS The ownership of the unpaicJ balance of the within Bond is registered in the bond register of the City Clerk-Administrator, In the name of the person last listed below. Date of Relristration Registered Owner Sipature of Clerk-Administrator , Minnesota Federal Employer ID No. ASSIGNMENT For value received, the undersigned hereby sells, usigns and transfers unto the within Bond and all rights thereunder, and does hereby irrevocably constitute and appoint attorney to transfer the said Bond on the books kept for registration of the within Bond, with full power of substitution in the premises. Dated: Notice: The assignor's signature to this assignment must correspond with the name as it appears upon the face of the within Bond in every particular, without alteration or any chanre whatever. Signature Guaranteed: Slpature(s) must be guaranteed by a national bank or trust company or by a brokerage firm havinr a membership In one of the major stock exchanps. The Bond Registrar will not effect transfer of this Bond unless the Information concerning the assignee requested below is provided. 7 Name and Address: (Include information tor all joint owners it this Bond is held by joint account.) Please insert social security or other identifying number of assignee Section 5. Payment: Securitl. 5.01. The Bonds shall be payable from the General Obligation Improvement Bonds, Series 1990B Debt Service Fund (Debt Service Fund) hereby created, and the proceeds of special assessments (Assessments) levied or to be levied for the improvements (Improvements) financed by the Bonds are hereby pledged to the Debt Service Fund. It any payment of principal or interest on the Bonds shall become due when there is not sufficient money in the Debt Service Fund to pay the same, the Clerk-Administrator shall pay such principal or . interest from the general tund of the City, and the general fund may be reimbursed for such advances out of the proceeds of taxes levied by this resolution when collected. 5.02. The Clerk-Administrator is directed to file a certified copy of this resolution with the County Auditor and obtain the certificate required by Minnesota Statutes, Section 475.63. 5.03. It is hereby determined that the estimated collections of Assessments and interest thereon for payment of principal and interest on the Bonds will produce at least five percent in excess of the amount needed to meet when due, the principal and interest payments on the Bonds and that no tax levy is needed at this time. 5.04. It is hereby determined that the Improvements to be tinanced by the Bonds will directly and indirectly benefit the abutting property, and the City covenants with the holders from time to time of the Bonds as follows: (a) The City has caused or will cause the Assessments for the Im- provements to be promptly levied so that the first installment will be collectible not later than 1992 and will take all steps necessary to assure prompt collection, and the levy ot the Assessments is hereby authorized. The City Council will cause all turther actions and proceedings relative to the making and financing of the Improvements financed hereby to be taken with due diligence that are required for the construction of each Improvement tinaneed wholly or partly from the proceeds of the Bonds, and for the tinal and valid levy of the Assessments and the appropriation of any other funds needed to pay the Bonds and interest thereon when due. (b) In the event of any current or antieipation detieiency in the Assessments, the City Council will levy ad valorem taxes in the amount of said current or antieipated deficiency. (c) The City wID keep complete and accurate books and records showing: all receipts and cUsbutlements in oonnection with the Improvements and Assessments levle4 therefor and other funds appropriated for their payment, all coUeetio~ . thereof and disbUrsements therefrom, moneys on hand and, the balance of unpaid Assessments. (d) The City will cause Its bOoks and records to be audited at least annually and will furnish copies of such audit reports to any interested person upon request. Section 6. Tax Covenant. 6.01. The City covenants and agrees with the holders from time to time of the Bonds that it will not take 01" permit to be taken by any of Its officers, employees or agents any action which would cause the interest on the Bonds to become subject to taxation under the Internal Revenue Code of 1986, as amended (the Code), and the Treasury Regulations promulgated thereunder, in effect at the time of such actions, and that it will take or cause its officers, employees or agents.to take, all affirmative action within its power that may be necessary to ensure that such interest will not become subject to taxation under the Code and applicable Treasury regulations, as presently existing or as hereafter amended and made applicable to the Bonds. 6.02. (a) The City will comply with requirements necessary under the Code to establish and maintain the exclusion from gross income of the interest on the Bonds under Section 103 of the Code, including without limitation requirements relating to temporary periods for investments, limitations on amounts invested at a yield greater than the yield on the Bonds, and the rebateot excess investment earnings to the United States if the Bonds (together with other obllgations reasonably expected to be issued in calendar year 1990) exceed the small-issuer exception amount of $5,000,000. (b) For purposes of qualifying for the small issuer exception to the federal arbitrage rebate requirements, the City finds, determines and declares that the aggregate face amount of all tax-exempt bonds (other than private activity bonds) issued by the City (and aU subordinate entities of the City) during the calendar year in which the Bonds are issued and outstanding at one time is not reasonably expected to exceed $5,000,000, all within the meaning of Section 148(f)(4)(C) of the Code. . 6.03. The City further covenants not to sue the proceeds of the Bonds or to cause or permit them or any of them to be used, in such a manner as to cause the Bonds to be "private activity bonds" within the meaninl of Sections 103 and 141 through 150 of the Code. 8.04. In order to qualify the Bonds as "qualified tax-exempt obligations" within the meaning of Section 265(b)(3) of the Code, the City makes the follow- Ing factual statements and representationsl (a) the Bonds are not "private activity bonds" as defined In Section 141 of the Code; (b) the City hereby designates the Bonds as "qualified tax-exempt obligations" for purposes of Section 285(b)(3) of the Code; (e) the reuonably anticipated amount of tax-exempt obligations (other than private activity bonds. treating qualified 501(c)(3) bonds as not ,being priftte activity bonds) which will be issued by the City <and all subordinate entities of the City) during calendar year 1990 will not exceed $10,000,000; and (d) not more than $10,000,000 of obligations issued by the City during calendar year 1990 have been designated for purposes of Section 265(b)(3) of the C~e. ' 6.05. Tbe City will use its best efforts to comply with any federal procedural requirements which may apply In order to effectuate the designations made by this section. Section 1. Authentication of Transcript. 1.01. The officers of the City are hereby authorized and directed to prepare and furnish to the Purchaser and to the attorneys approving the Bonds, certified copies of proceedings and records of the City relating to the Bonds ,,<<and 'to the financial condition and affairs of the City, and such other certificates, affidavits and transcripts as may be required to show the facts within their knowledge or as shown by the books and records in their custody and under their control, relating to the validity and marketability of the Bonds and such instruments, including any heretofore furniShed, shall be deemed representations of the City as to the facts stated therein. 1.02. It is determined that no comprehensive Official Statement or offering material' has been prepared or circulated by the City in connection with the sale of the Bonds and that the City is relying on the investment representation of the Purchaser. in an investment letter of even date now on file with the Clerk- Administrator. The motion for adoption was duly seconded by Councilmember Haberman , and, upon vote being taken thereon, the fOllowing members voted in favor: Haberman, Zoff Pelton, Neumann, Peterson and the following voted against: None whereupon said resolution was declared duly passed and adopted. . . ftATEO'~N~A ) ) COUNTY 0' ANOKA ) ) CITY OF CENTERVILLE ) I, the undel'Siped, beinr the duly qualified and actinr Clerk-Administrator of the City of CentervIDe, Anoka County, Minnesota, do hereby certify that I have carefully compared the attached and forecoins e~raet of minutes of a rerular meetins of the City Council held on Wednesday, October 10, 1990, with the ori5'inal minutes on fUe in my office and the extract is a full, true and correct copy of the minutes insofar u they relate to the issuance and sale of $2&0,000 General Obligation Improvement Bonds, Series 1990B, of the City. WITNESS My hand officially u such Clerk-Administrator and the corporate seal of the City this J.ci!!,Jay of Or. 0b P r , 1990. ~~~~a City Cl k- d mi ator Centerville, Minnesota (SEAL) RECEl PTS Troy Goggin - Heating Permit #90-70, 7216 Peterson Tr. $ Lynda Peterson - Variance Fee $ Northwest Closing Center - Special Assessment Payoffs $ 7216 Peterson Trail Northwest Closing Center - Special Assessment Payoffs $ 1828 Prairie Dr. Dean Stahl - Bldg. Permit #90-96~ 7167 Brian Dr. $ Theresa Brenner- Bldg. Permit #90-97, 7206 Clear Ridge $ Northwest Closing Center - Special Assessment Payoffs $ 1818 Fox Run Northwest Closing Center - Special Assessment Payoffs $ 1832 Houle Circle Northwest Closing Center - Special Assessment Payoffs $ Twin City Escrow Services - Special Assessment Payoffs $ Mark Hoffman - Sewer & Water Utility payment, 2nd qtr. $ Centennial Fire District - Depreciation Monies on $ Fire Equipment & Apparatus - 3rd qtr. payment Parent Construction Co. - Bldg. Permit #90-98 $ 7251 Clear Ridge. Parent Construction Co. - Municipal Water Payoffs Blk. 1, Lot 6~16,& 21 - L'Allier Estates AMRE:. I nc. - B 1 dg. Permit #90-99 1783 Peltier Lake Dr. Gen Erik Heating - 2 Heating Permits - #90-72 & 72 Plumbing Servie Center - Plmbg. Permit #90-53 7214 Unity Ave. Mike Davis - Disconnection request for water shut off at 7156 Brian Dr. RECEIPTS AND DISBURSEMENTS - OCTOBER 1 - 10, 1990 BALANCE IN GENERAL FUND AS OF OCTOBER 15 1990 DISBURSEMENTS Checks #3832 - 3870 -Check #3867 - Void Firstar Hugo Bank - 3rd qtr. Sept. Tax Deposit for Fed. Social Security & r4edicare Taxes MetropolitaA Waste Control Commission - Sept. 4 SAC Unit Charges Public Employees Retirement Association Sept. PERA Contribution Metropolitan Inspection Service Inc. - 3rd qtr Plumbing Inspectors Fees Metropolitan Inspection Service Inc. - 3rd qtr. Building Inspectors Fees for Bldg. Plmbg. & Heating permits issued 15.50 75.00 859.85 859.85 167.35 61.85 859.85 859.85 859.85 834.53 147.65 1,810.35 3,361. 58 $ 2,503.59 $ $ $ $ 102.05 116.00 56.00 15.00 $ 15743.38 $ 2,376.00 $ 607.50 $ 475.00 $15,834.37 $163~814.66 j 13,565.70 $177 .~81. 36 Orvi 11 e Hughes - SeptemberMa i ntenance Sa 1 ary Park Maintenance - $370.98 American National Bank - Paying Agent Fees for 1988 Municipal Water Imp. Bond Commissioner of Revenue - Sept. State Withoding Taxes AT&T - Long distance charges American Paving & Construction Co. - Crackfilling streets with hot pour rubberized sealant Tom Woeltge - 1 battery charger bought for Park Dept. Emergency Apparatus Maintenance Inc. - Repair & parts for City dump truck Anoka Electric Coop - 6 street lights Trippel1s Market - Supplies for City & Public Works Mafntenance - Park Supplies - 9.70 Lightning Printing - 500 printed envelopes & 100 Award certificates Anoka County Treas. - 4 cartons xerox paper Earl F. Anderson & Assoc.' Inc. - white & yellow paint for street striping Feed Rite Control Inc. - Chemicals for Water Maint. Emerald Office Supply - Misc. Office Supplies Midwest Gas- Gas Util: Hall - $5.53 Garage - $6.98, Park Bldg. - $4.32 Hugo Feed Mill - Supplies for Public Works Maint. Maguire Iron Inc. - Service interior of water tank as per service contract Northern States Power Co. - Sept. street lighting International Office Systems - Copier Maintenance & Additional Copies Carol Zoff Pelton - Oct;,Council Salary $50.00 - Medicare Tax ($.73) John Buckbee - Oct. Council Salary $50.00 - Medicare Tax. ($.73) Bob Burgstahler - OCt~ Council Salary $50.00 - Medicare Tax ($.73) Walter Neumann - Oct. Council Salary-Fed. Tax. ($10.00) $ 29.27 Medicare Tax. ($.73) State Tax. ($10.00) George Haberman - Oct~ Council Salary $150.00 - Medicare Tax. ($2.18) Dan Tourville - 3rd qtr. P & Z Meetings Kathy Welk - 3rd qtr. P & Z Meetings Katrina Vermeulen - 3rd qtr. P & Z Meetings Ll oyd' Dri 11 i ng - 3rd qtr. P & Z Meetings Tom Wilharber - 3rd qtr. P & Z Meetings cl~irmesota State Treas. - 3rd qtr. Bl dg. Pl umbi ng & Heating surcharge fees RECEIPTS AND DISBURSEMENTS OCTOBER 1 - 10, 1990 PAGE TWO DISBURSEMENTS CONTTNUED $956.76 $186.50 $284.00 $ .43 $300.00 $ 66.76 $519.27 $ 28.96 $ 98.58 $ 75.68 $118.00 $368.36 $322.36 $ 98.11 $ 16.83 $ 37.58 $895.00 $768.63 $ 51. 83 $ 49.27 $ 49.27 $ 49.27 $147.82 $ 30.00 $ 20.00 $ 20.00 $ 20.00 $ 20.00 $740.74 RECEIPTS AND DISBURSEHENTS OCTOBER 1 - 10, 1990 PAGE THREE PISBURSEMENTS CONTINUED Steven King - September Maintenance Salary Park Maintenance - $73.50 Dale Larson - September r~aintenance Salary Park Maintenance - $138.75 Public Employees Retirement Assoc. - Life Insurance Premiums forO. Hughes. D. Larson & r~. Solheid BALANCE IN. GENERAL FUND AS OF OCTOBER 10~ 1990 $149.76 $506.97 $ 27.00 .$ 28,089.26 $149,291.10 RECEIPTS AND DISBURSEMENTS - SEPTEMBER 27: =. 30., 1990 BALANCE IN GENERAL FUim AS OF SEPTEMBER 27! 1990 ~ECEIPTS Paul ~lonta in - 2nd qtr. sewer charges RiccarHeating -Permit #90-68r. 1980 72nd St. Equity Title Co. - Special Assessment Payoffs 1850 Houle Circle. 1818 Hayfield Rd. 1824 Houle Cr. 1810 Fox Run. 1868 Prairie Dr. Registered Abstracters - Bal. on assessment search Consumers - 2nd qtr. sewer & water utility charges Firstar Hugo Bank - Sept. interest on General Fund checking account DISBURSEMENTS - Check #3827 - #3831 Telephone transfer from General Fund Checking to Petty Cash Checking Account Tamara r'l. Miltz-I'liller - Sept. salary & milage Sanna Buckbee - Sept. salary & milage Mavis Solheid - Sept. salary & milage Debra Gonsior - Sept. salary & milage Mona LaBelle - Sept. salary & milage BALANCE Ii~ GENERAL FUND AS OF SEPTEMBER 30 ~ 1990 Petty Cash Checking Account Balance as of 9-30-90 -- $47.96 $ 158.40 $ 50.50 $4,299.25 $ 2.00 $2!656.39 j 929.73 $ 100.00 $1,718.51 $ 722.39 $ 635.81 $303.84 ~ 283.82 $159~482.76 1 8,096.27 $167.579.03 j 3,764.37 $163G814.66 Pursuant to due call and notice thereof the centerville city Council held their regular meeting on September 26, 1990 at City Hall. Mayor Haberman calle<i the meeting to order at 7: 00 p. m. Present: Buckbee, Pelton, Burgstahler, NeUlllann Motion by Burgstahler, second by Pelton to approve the september 1.2, 1990 city council meeting minutes, motion carried unanimously. APPEARANCES Ann Wallerstedt from the Anoka County Mediation Services appeared before the city Council to make a presentation regarding the mediation services available. She noted that there are approximately 25 volunteer mediators and 3 to 4 part time employees. Funding is received through the County, the cities and some private associations/organizations. Mediation services are provided free to the pUblic and municipalities. OLD BUSINESS Hardwood Ponds I Sidewalk The following audience members asked questions and expressed concerns regarding the installation of the sidewalk in the Hardwood Pond Estates I Development. -Robert Wright, 7137 Brian Drive -Dave Perkins, 7131 Brian Drive -Phillip Belden, 7119 Brian Drive -Beverly Hughes, 1793 Center Street -Dan Miller, 7111 Brian Drive -Michele Chapeau, 7154 Shad Avenue written concerns were also submitted by Gregory & Lisa Kieselhorst of 7155 Brian Drive and Bob Wright, 7137 Brian Drive. In the discussion it was suggested that the sidewalk be moved to approximately 4 feet off the curb. The city Council inquired as to the City Engineer'S opinion of moving the sidewalk closer to the curb. John Stewart, City Engineer, advised that his only concern would be snow plowing as the snow from the streets could pile onto the sidewalk. He noted, however, if the residents found the snow to be less of an intrusion than the sidewalk being closer to the property lines, this may be a good trade off. Gerald Rehbein, developer for the Hardwood Pond Estates I Development, was also present. Motion by Pelton, second by Buckbee to amend the centerville Street scape Standard: -to reflect a four foot grass boulevard to be placed directly off the curb which will then abut a five foot sidewalk~ -boulevard trees shall be placed approximately four feet behind the sidewalk; CC Meeting Minutes September 26, 1990 Page 3 of the lines would be approximately $1,200. city Council expressed concern authorizing installation of municipal improvements to the developer prior to a recommendation for rezoning from the planning and Zoning Commission. Motion by Burgstahler, second by Neumann -to rescind authorization for City staff to proceed with the installation of municipal improvements on the proposed Golden Meadows Development Phase I until the required preliminary's are completed: -the jacking under 20th Avenue for the sani tary sewer and water shall be completed as discussed above in the 1990 Municipal Water Extension Project Change Order: motion carried unanimously. Center Street MaintenaQce John stewart, City Engineer, presented a letter dated September 26, 1990 to the City Council regardingCenter Street. A copy of this letter is on file with the Clerk/Administrator. Mr. stewart advised that water appears to be COllecting in the gravel underneath the blacktop due to the runoff from the abutting properties. Motion by Neumann, second by Burgstahler to authorize City staff to proceed wi th the correction of the water problem on Center Street contingent upon the Clerk/Administrator determining the availability of such maintenance through the long term maintenance funds, motion carried unanimously. PETITIONS AND COMPLAINTS Petition for Improvement by Installation of storm Water Culvert - 7191 Clear Ridge The Clerk/Administrator advised that the property owners have requested that this item be tabled to a future meeting so that they may discuss the issue with the neighboring property owners. Motion by Pelton, second by Neumann to table discussion of a petition for. improvement by installation of storm water culvert at 7191 Clear Ridge, motion carried unanimously. OLD BUSINESS Municipal Facilities Milo Bennett, Centennial Fire District Fire Chief, was present at the meeting to review a letter dated September 14, 1990 to the City Council regarding the feasibility study prepared by Peter Racchinni CC Meeting Minutes September 26, 1990 Page 5 Mayor Haberman noted that when the city had toured the Champlin facilities, they had noted extreme cost over runs with Boarman as the architect. -He still likes the idea of setting a dollar figure and seeing what the City can get for it. -The City needs a good useable structure with some character. Council member Neumann added that in the Boarman revised proposal that reproductions insurance and travel are additional costs to the percentage given. He has difficulty accepting Boarman as the architect, and that he is more comfortable with the Carlstrom Group. Council member Buckbee noted that experience is important. Jeff carlstrom of the Carlstrom Group noted that the fees given by Carlstrom are inclusive of everything, and that the specific dollar amounts given were averages in the proposal. Motion by Burgstahler, second by Neumann to accept the offer of David R. Kroos of Boarman and Associates Inc. and request that they meet with the City at the october 10, 1990 City Council meeting to discuss the revised fee quotations for the proposed project, motion carried unanimously. Donna Erickson, 1548 Peltier Lake Drive, asked questions of the proposed project. Police Service - 1991 The following audience members asked questions and expressed opinions regarding the 1991 Police Service Contract. Mary Jo Helmbrecht, 1745 Main Street Udo Wegmann, 1742 Main Street Mike Carter, 6913 Sumac Court Beverly Hughes, 1793 Center Street Michele Chapeau, 7154 Shad Avenue Donna Erickson, 1548 Peltier Lake Drive cindy Wegmann, 1742 Main Street cindy Paschke, 1740 Peltier Lake Drive Bruce Keller and Dave Zerwas, Lino Lakes police Officers, were also present. Council member Buckbee noted some of the following. -The County would increase c01lJl\Unity services that Lino Lakes has proposed to take away. -Most people appear happy with the Lino Lakes police service. Mayor Haberman noted some of the following. CC Meeting Minutes September 26, 1990 Page 7 Centerville should they choose to sign a contract with Anoka County. Motion by Pelton, second by Burgstahler -to table discussion of the 1991 Police Service contract until the OCtober 10, 1990 City Council meeting; -Ci ty staff is directed to contact the Anoka County Mediation Services in hopes that Lino Lakes will participate in a mediation process that would give in roads to dialogue with enough information to be able to make a decision at the OCtober 10, 1990 City Council meeting; aye - Buckbee, aye - Pelton, aye - Burgstahler, aye - Neumann, nay - Haberman; motion carried. Council member Burgstahler noted that he would like to use this time to gi ve more opportunity to other people in the City to represent their views to the city Council. 1987 street Reconstruction Assessment The following audience members were present and asked questions or expressed concern regarding this issue. Beverly Hughes, 1793 Center Street Donna Erickson, 1548 Peltier Lake Drive Tom Dario, 1573 Peltier Lake Drive Council member Burgstahler noted the following. -He has been persuaded by Bill Hawkin's, City Attorney, interpretation of the requirements to reassess non- peti tioners, that any reassessment would be at the discretion of the City Council. -He advised now that it is a question if the City should reduce the reassessments of the non-peti tioners. He noted that both sides have valid points. -He suggested three choices. *The City could do nothing and not reassess. *Reassess at an estimated average of reassessments of petitioners to the non-petitioner property owners. *Reassess the non-petitioners at a mid-point. Council member BUCkbee noted that a reassessment would p~esent potential exposure for litigation to the City. -He would be interested in reviewing a slidi~9 scale option. -He noted that all parties are not going to.. satisfied, but that a sliding scale appears to be a reaitnable approach. Council member Pelton noted some of the following. -The only way to avoid litigation is to not rea_tess. -It is her feeling that property owners will ..e if their reassessments are not reduced to 100% of the 1>etitioners. -She suggested that if the City does reassess they go with CC Meeting Minutes September 26, 1990 Page 9 Tom Dario, 1517 Peltier Lake Drive, audience member spoke on this issue. Motion by Burgstahler, second by Neumann to table discussion of charitable gambling- ordinance until the November 10, 1990 City Council meeting, motion carried unanimously. Sorel Street Sewer ~akage Motion by Burgstahler, second by Neumann to direct City staff to work with the City Attorney to take appropriate action to dig up a septic tank at 7059 Goiffon Avenue, as this may be causing a health problem if the sewage is being drained into the storm sewer field, motion carried unanimously. City Attorney Proposal Motion by Burgstahler, second by Neumann -to direct City staff to obtain proposals from 5 to 6 City Attorneys and coordinate a date at which interviews could be held with those City Attorneys: -October 17, 1990 appears to be an appropriate date: -the Clerk/Administrator will coordinate the interview date: motion carried unanimously. NEW BUSINESS Consent Ageqda Motion by Haberman, second by Neumann to accept the following consent agenda items: -the approval of attendance of the Assistant City Clerk to the Communications Seminar - "Persuading, Influencinq and Communicatinq with Others" November 19 and 26, 1990 at the Anoka County Community College at a cost of $49.00: -approval of a time manaqement seminar for the Clerk/Administrator titled "Manaqinq Your Time For Results" on October 22, 1990 at the Anoka County Community College at a cost of $25.00: -approve a letter to be sent to the City of Lino Lakes thanking them for the opportunity to meet with their planner regarding their planning on the 35E interchange and accepting their invi tation to participate in the planninq process of the 35E interchange to the extent that Centerville could appoint representatives to attend the Lino Lakes Economic Development Committee and/or Design Review Board meetings: motion carried unanimously. . Motion by Neumann, second by Haberman to adopt resolutions to certify delinquent utility billings (sewer, water, garbage), if not paid by October 4, 1990: motion carried unanimously. A copy of RECEIPTS ANV VISBURSEMENTS - SEPTEMBER 13 - 26, 1990 BALANCE IN GENERAL FUNV AS OF SEPTEMBER 13, 1990 RECEI PTS John Bu.c.kbee -, filing fiee nOll. Cay Cou,nw 06Mc.e 4 YJL.. t.eJt.m GeoJLge HabeJt.man - Filing nee nOJL On6~c.e 06 MaYOJL Bob BWl.g~:ta.hle.JL - Filing nee nOll. Cay Cou.nw Onn~c.e 2 YJL. t.eJt.m Tom V~o - Filing 6ee 60JL C4Y-Cou.~w 06n~c.e 4 YJL. .teJt.m $ CJr.o.6~t.own Plumbing - Plmbg. Pe.JLma #90-51 $ MalLy Jo Hetmb~ec.h.t - Filing 6ee 60JL CUy Cou.nc.il 066~c.e $ 2 yJL. t.eJt.m ~c.k PILaiU - Mec.ha.u.c.al Pe.turl-U #90-65 $ SweYL60n Heating & A/C - Pe.JLmU #90-66 $ NoJLt.hwut. Clo~~ng Cen.tVl Speual M.6€.Mmen.t pa.yofin $ 71 78 Pe..tVL6 0 n T JLail Reg-iA.tVled Ab.6t.JLac.t.e..JL6, 1 nc.. M.6 u~men.t ~ e.aJLc.h $ NaUonal Tme RuoWl.c.u - SarU..taJLy ~e.wVl payo66 $ 7072 B~n VJL. Lloyd V~.ng - Bldg. PVlmU #90-91- 7248 Cen.te.JLv~e Rd $ L~no Laku Ru~den.t - Vonation .to PalLk & Rec.. Fund $ Plumblng Se.JLv~c.e Cen.te.JL - Plmbg. Pe.JLma #90-52 $ Equ.Uy Tille S vw~c.e - 8 M~ u~men.t .6 €.aJLc.hu $ J. P. Uc.JLOW Se.JLV~c.u - M~ u~men.t Se.aJLc.h $ EUzabe..th W.-i.nqu-iAt. - Phot.oc.op~u $ NoJLt.hwut. Clo~~ng Cen.te.JL SpeUa.t M~u~men.t Pay066 $ 71 59 P e..tVL6 0 n T JLail Cen.tenYL-tal Sc.hool V-iA:tJUc.t. No. 12 - nOJL ~c.hool walkway ~n Cen.te.JLvWe TJLe.a.6. Anoka Cou.n.ty - AugMt. F~nu $ Cen.tenYL-tal F~e V-iA.tJUc.t. - 2nd qtJL. Elec.:tJUc. & GM $ Fbte V1.~Wc.:t6 ~haJLe ~c.c.alL Heating - PVlmU #90-67 $ ~nnu ot.a Tille - M~ u~men.t ~ e.aJLc.h $ Kenc.o COYL6;f;tc.u.c.Uon - Bldg. PVlmU #90-93, 7214 UtiU:y Ave $ Com60JL Plu.6 He.a;Ung & CooUng - Htg. PVlmU #90-68 $ PalLen.t COYL6tJLuc.Uon Co. - Bldg. Pe.1LmU #90-94 $ 72 30 Cle.aJL ~dge Kenc.o COYL6t.JLu.ction Co. - Bldg. Pe.1LmU #90-95 $ VebJLa St.aht - Uec.:tJUc.al PVlmU $ Bon.u.e PJLe.u.e.JL - Vog L~c.eMe #547 $ DISBURSEMENTS - CHECKS # 3791 - #3792 .- Chec.k #3791 - Vo~d DCA INC. - PEIP IMu.JLanc.e pJL~u.m, =paYJLoU dedu.c.tion nOJL Mav-iA Solheid Cay 06 U.no Laku - 3JLd qtJL. payment on PoUc.e CoYL.tJLac.t. Chap~n Pub-U6 ~ng Co. - Ad nOJL U:UJ..i..:ty & ~tJLee..t ~mpJLov- men.t dated 6-1-90 not p~d ~n June MuLttc.alLe AMOUatU - Employmen.t phy~~c.al nOJL Mona LaBille $ $ $ 2.00 2.00 2.00 2.00 51. 00 2.00 15.50 50.50 859.85 7.00 1,093.60 58.50 5.00 56.00 56.00 7.00 2.50 859.85 $ 4,000.00 944.06 290.30 50.50 7.00 3,337.80 76.00 3,615.18 3,353.65 1.00 10.00 $ 181.85 $22,082.50 $ 32.30 $ 66.00 $196,838.30 $ 18,817.79 $215,656.09 RECEIPTS ANV VISBURSEMENTS SEPTEMBER 13 - 26, 1990 PAGE TWO VISBURSEMENTS CONTINUEV M~opolitan W~~e Contnol Commih~~on - 6 SAC unit e~9U$ HoSpUaLUy Supply - 2 ~Wt6aee mounted hand dltyeJl..6 $ nOIL Pa.ltk. Bldg. ~nnuo.ta. CommeILee Vept. - AppUeation neu nOIL No.ta.Jty $ Commih~~on - nOIL M. Solh~d S. Buek.bee & V. GO~~OIL Com60Jt.t Plu.6 He.a.:U.ng & CooUng - Renund..6~~,ov€!LPa.Yme.n..t $ on He.a.Ung P~ #90-68 AARCEE Pa.Jt.ty Rental - One Ughtwught pa.Jt.ty eanopy $ Amvuean National Bank. - Pay~ng Agent Feu on 1979 $ S.tJtee..t RutoJr..a.;t,ton Bond date.d 6-1-79 Hennep~n CoopMa.tive Se.ed Exeha.nge - 458 gal g~oUne. $ nOIL Centen~ F~e ViA~e.t PILU~ PubUea.tio~ - Augu.6t Lega1.6 $ St.CILO~X ReeILe.a.Uon Co. Ine. - Two 8' Blue P~e~e tablu $ Ea.Jtl F. AndeJl..6on & M~oe. Ine. - S~g~ nOli. u.6e a..t $ Wy Ha.U Bldg. 1 nteJl..6.ta..te LumbeIL Ca. - LambeIL 60IL Pa.ltk. Vept. & $ a.i~num ma..tvua.& nOIL CUy Hall Bo b '~ CVtc.le P lumb~ng Co. - ~n6ta.U ~ elLv~ee. ~~nk. ~n $ Pa.ltk. Bldg. Unda. VlUiUng - R~buJz.6 e.me.nt f,OIL ~uppUu bought $ 60IL Cen.tlta1. Pa.ltk. Open HOu.6e Ce.lebJta.tion GeJta.Itd LeTendlte - RUmbwu,e.men..t nOIL ~uppUu & pJUnting $ nOIL CentJta.i Pa.ltk. Ope.n Hou.6e. Ce.lebJr..a.;t,ton NoJt.thelLn S.ta..tu POWelL Co. - Elee.t. UW: 9-7 to 10-4-90 $ Hall - $70.98, Ga.Jta.ge. - $13.91, L~6t #1, $20.50 L~6t # 2 - $ 7 . 06, U6t # 3 - $11. 78 ,'Pumphou.6 e - $ 51 8 . 72 Pa.ltk. Bldg. - $8.99, Pa.ltk. L~gh:t..6 - $7.06 . Ste.ve.n IGl.ng - Augu.6t Muntenanee Sa.ia.Jty United POWelL M~oe. - Co~~ nOIL mov~ng pOWelL pole on Fox Run NoJt.thwut M~oUa..ted Co~uUa.Y/..t,b, Ine. - Feu nOIL Golden Mea.doW6 T eeh~eal M~iAtanee ~n Augu.6t Ru emMy Ba.lte.:t.t - PtWna.Jty Ue.c.:U..on Judge Ma./tUyn EILk.enbILeek. - PtWna.lty Elec.:U..on Judge Joan B. LaMotte. - P~ma.lty Ele.c.:U..on Judge MaJz.gMe..t He~e.l - P~y Ele.c.:U..on Judge. SiUJl1.ey VILedo - PtWna.lty Elec.:U..on Judge Ma.Jty Jane Lang - PtWna.Jty Elec.:U..on Judge. Ma.lty Ann T~ - PtWna.Jty Elec.:U..on Judge Joyee VUpILe - PtWna.lty Elemon Judge MUelL StewaJL.t & M~oe. Ine. Eng~neVUng Feu 7-29 thlLu 8-25-90 - 1987 S.tJte.e..t Feu - $2,037.77 CentelLville H~gh:t..6 Veve.lop Feu - $211.46 Ha.ltdwoodPon~ 11 Fe.u - $180.08 CentelLhill Feu - $9,515.16 - Flood P~n - $658.67 1990 MUMUpa.l Wa..telL Ext. - $1,369.05 P& Z Cha.Jtgu - $1,447.48 - Golden Mea.doW6 Feu -$1,256.33 GeneJta.l CUy Feu - $339.92 So..M.ta.Ity SewelL Fund - $100.57 MUMUpal Wa..telL Fund - $100.56 3,564.00 420.00 30.00 15.50 106.50 50.00 577.80 264.24 808.68 178.46 62. 01 172.75 26.58 142.40 659.00 $ 329.51 $ 5,377.15 $ 703.25 $ 35.63 $ 35.63 $ 38.00 $ 39.02 $ 36.65 $ 41. 56 $ 48.69 $ 33.25 $17,277.05 RECEIPTS ANV VISBURSEMENTS - SEPTEMBER 13,., 26;f990 PAGE THREE VISBURSEMENTS CONTINUEV BuJLk.e & Hawk.b'/..6 - Au.glL6t Legal. Feu- 1990 Mu.nicipal. wate.4 Ext. Feu - $198.00 C~y Gen~ Fe~ - $132.00 C~nai Feu - $1,262.16 1987 Sued Rec.o Y/..6.tJz.u.c.tio n Feu - $ 2 9 7 . 00 U.S. Wut - Ha.U. Phone $ NoJLth Me..tJz.o Ma.yoJt.6 A6.6Oc.. - Me.mbe.Jt.6tu.p Fee non 1991 $ NCJJLth Me..tJz.o Vevei.opment M.60C.. "" Me.mbe.Jt.6tu.p Fee non 1991 ~ BALANCE IN GENERAL FUNV AS OF SEPTEMBER 26, 1990 $1,889.16 49.21 299.00 540.00 $ 56,173.33 $159,482.76 RESOLUTION WHEREAS,. the. Cay COUrtc.U. 06 the. Cay 06 Ce.rtte.Jtville. met ort We.drte.6day, Se.ptembe.Jt 26, 1990,[rt the. CUy Hill, artd WHEREAS, the. 60Uow.i..rtg paJtc.w aJte. deUYUlue.n..t ort the..iJr. .6ewvr. u.til.-U:y b~rt9 artd witt be. c.~6,[e.d to the. County AudLto~ urtde.Jt Code. No. 819: PIN # 14-31-22-31-0002 14-31-22-33-0010 14-31-22-34-0006 14-31-22-34-0034 14-31-22-34-0036 14-31-22-43-0031 15-31-22-44~0015 23-31-22-11-0012 23-31-22-11-0014 .23-31-22-11-0015 23-31-22-11-0024 23-31-22-11-0029 23-31-22-11-0043 23-31-22-11-0048 23-31-22-11-0049 23-31-22-11-0063 23-31-22-12-0008 23-31-22-12-0011 23-31-22-12-0030 23-31-22-14-0005 23-31-22-14-0008 23-31-22-22-0013 23-31-22-23-0021 23-31-22-23-0022 23-31-22-24-0002 23-31-22-24-0028 23-31-22-32-0004 23-31-22-42-0012 23-31-22-42-0030 AMOUNT $104.20 $29.31 $ 64.60 $183.40 $ 64.60 $165.70 $183.40 $104.20 $104.20 $183.40 $ 28.60 $64.60 $183.40 $104.20 $143.80 $ 61. 00 $183.40 $183.40 $183.40 $183.40 $143.80 $183.40 $500.20 $183.40 $183.40 $500.20 $315.84 $143.80 $183.40 ATTEST: ~ _1J/d L'A/ ItL- -/' ~ ~ i<<alJo~ {J Th..iA ~e.6olu.tiOrt duly app~ove.dartd pa6.6e.d by the. CUy Courtc.U. 06 the. Wy 06 C e.nte.Jtville. 0 rt W e.dne.6 day, S e.ptemb vr. 26, 1990. . RESOLUTION WHEREAS, the CUy Co unc..U 0 f, the. CUy 0 f, C e.n.tVt.ville. met 0 n W e.dne.6 day, Se.pte.mbVt. 26, 1990 in the. Cay Ha..U., and WHEREAS, the. f,oUow..tng paJtee.l6 aJte. de.U.nque.n.t on the.Vi. wa..tVt. u.ti...R..Uy billing and w..i.U be. eVt..tif,ie.d to the. County Audito~ und~ Code. No. 1764: PIN # 23-31-22-11-0051 23-31-22-11-0063 AMOUNT $ 53.95 $132. 11 ATTEST: ~1fItJ1_:7Jj1t b~,ff~ Th-iA Jte.6olu:Uon duly appJtove.d and pa.Me.d by the. City Counc.il of, the. City of, Ce.nt~ville. on We.dne.6da.y, 'se.pte.mbe.lt. 26, 1990. RESO LUTI ON WHEREAS, .the. CUIj Coun.c..il 0 & .the. CUy 06 Ce.n.:tvz.ville. me.:t on. We.dn.e..od.a.y, Se.p.te.mben 26, 1990 in. .the. CUy Hall, an.d WHEREAS, the. 60Uowin.g pMC.W CUte. de.Li.VLqUe.n.:t 0 VL .thw gCUtbag e. u.:tU.-Uy biUiVLg aVLd will be. c.Vt.ti&ie.d .to .the. Coun.:ty AudUo~ uVLden Code. No. 1765: PIN # 15-31-22-44-0015 23-31-22-11-0015 23-31-22-11-0063 23-31-22-12-0024 23-31-22-14-0008 23-31-22-22-0012 23-31-22-22-0013 23-31-22-24-0002 23-31-22-31-0002 23-31-22-31-0018 -44<H.::..22 - 31 e e 8-4. 23-31-22-41-0011 23-31-22-41-0017 23-31-22-42-0030 23-31-22-42-0039 AMOUNT $198.34 $265.05 $128.40 $123.33 $234.49 $237.04 $286.33 $380.24 $130.40 $163.94 f 1 n .-9-JY $232.71 $128.40 $140.54 $123.16 A TrEST: l /. '1 /. , .... ',,' , '> \~ij ~t )'.( /lJAi'l1)!/;L ' ctr!Jr.. I A miY1--L6. ';, I ,." ' YL //; , y .' . C"'I~ I~~~r '-t:i?",""- (./Mayo~ // nU.f., ~uotUtiOVL duly app~ove.d aVLd pM.oe.d by .the. CUy COUVLW 0& .the. Cay 0& Ce.n..tvz.ville. OVL We.dVLuday, Se.p.te.mben 26, 1990. . City of Centervi{{e 1694 Sore{ Street, Centervilfe, <Jvf9{55038 (612) 429-3232 October 22, 1990 Randi Dutcher Anoka County Assessors Office Anoka County Courthouse 325 Last Main St. Anoka, i 1i nnesota 55303 Dp.ar Randi. Please remove the follovling parcel from our delinquent GARGAGE certified list - Code iJo. 1765 pr;J I~O. 23-31-22-32-0004 Our resolution vias approved and passed by the City Council of the City of Centervi 11 e on '.Jednesday September 2G. 1990 . If you have any questions please call ilavis, 429-3232. Thank You () b . () yYl6~ 4-J~ r'iavis So1heid Deputy Clerk 1-~~ Y/'IW'Ji City of Centervi{{e . ' / 1694 Sorel Street, Centerville, M9{55038 (612) 429-3232 October 23, 1990 Randi Dutdler Anoka County Assessors Office Anoka County Courthouse 325 EHat ~ain St. Anoka ~ i1i nnesota 55203 Dear Randi, The following parcels have paid in full their delinquent sewer utility charges. Please remove them from our certified list - Code ilo. 319. PW 140. 14-31-22-33-0010 - Amount ~29.31 pm i'!O. 23-31-22-11-0024 - Amount $28.60 PW rWI 23-31-22-11-0029 - Amount $64.60 Please acid the following parcels to our delinquent se't'Jer utility list Under Code No. 819 Pin i'la. 23-31-22-41-0017 - Amount $104.20 Pin 110. 23-31-22-11-0039 - Amount $104.20 Please chanp,e amount on delinquent sewer utility list under Code :lo. G19 for pm UO. 23-31-22-23-0022 to read $341.80. Our resolution was approved and passed by the City Council of the City of Centervi 11 e on Hednesclay ,September 26, 1990. If you have any questions please call (.lavis, 429-3232. Thank You,. fl I . n moJi-o ~ I'.tavi s Sol hei d Deputy Clerk I Pursuant to due call and notice thereof the city council of the city of Centerville held their regular meeting on September 12, 1990 at City Hall. Mayor Haberman called the meeting to order at 7:05 p.m. Present: Pelton, Burgstahler. Motion by Pelton, second by Burgstahler to approve the August 22, 1990 City Council meeting minutes with the following amendments. -Page two, first line, now reads: "all the nuts and bolts are in the rink," amend to read: "all the nuts and bolts are safe in the rink, " -Page three, paragraph four, now reads: "council member Pelton noted that Barry Blomquist, Attorney at Law, sites three cases that do verify that acknowledgement of the addendum is insignificant." amend to read: Council member Pelton noted that Barry Blomquist, Attorney at Law, sites three cases where acknowledgement of the addendum was insignificant." motion carried unanimously. Appointment Motion by Haberman, second by Pelton to appoint John Buckbee III to serve as City Council member in the place of Jerry Peterson until December 31, 1990, motion carried unanimously. The Clerk/Administrator gave the official oath to Mr. Buckbee. A signed copy of this oath is on file with the Clerk/Administrator. APPEARANCES 1991 Police Services - Anoka County Sheriff's Office Captain Netko and Sheriff Ken wilkinson of the Anoka County Sheriff's Department appeared before the City Council to present proposals for 1991 Police Service to the City of Centerville. A copy of the proposals from the Anoka County Sheriff's Department for 1991 Police Service is on file with the Clerk/Administrator. Sheriff Wilkinson made several comments. -This area of Anoka County would be patrolled more often during off hours if Centerville were to contract with the Anoka County Sheriff's Office for police services. -There would be a possibility of coordinating police service shifts between another City such as Columbus Township, but that this would have to be looked at more closely. -In an emergency, if patrol cars are tied up, the Anoka County Officer would contact the closest agency to respond. This is done routinely throughout the County. -The patrol officers usually handles a mutual aid request through dispatch. -Columbus Township, Andover, East Bethel and Ham Lake currently contract for police services through the Anoka County Sheriff's Office. -Should the City of Centerville request service for the 1991 City Council Meeting Minutes September 12, 1990 Page 2 year, Sheriff Wilkinson would need to go through the Anoka County Commissioners for authorization of necessary resources. However, he sees no problem with this as the cost of the contract would be off setting the expenditures. -The other cities which currently contract for police service through Anoka County provide some office space, a place for equipment - radios etc. The patrol car is also kept on site. If Centerville did not have the facilities for on site services, it could be coordinated through Anoka County using their offices. However, the travel time to and from Anoka County would be deducted from the hours of the shift for that day for Centerville. -It is possible that the patrol car could be depreciated over a three year period versus a two year period. I Municipal Facilities Jeff Carlstrom of the Carlstrom Group Inc. appeared before the City Council to submit a proposal for design build services for municipal facilities. He noted that each subcontractor would be working directly with the City and that they could work with a fee not to exceed. It appeared to be the consensus of the City Council to review the proposal submitted at the meeting and to continue discussion at the September 26, 1990 City Council meeting. A copy of the proposal submitted by Mr. Carlstrom is on file with the Clerk/Administrator. OLD BUSINESS 1987 Street Reconstruction Reassessment Motion by Burgstahler, second by Pelton to table discussion of the 1987 Street Reconstruction proposed reassessment for non- petitioners until the Attorney General opinions requested through Bill Hawkins, City Attorney, can be reviewed, motion carried unanimously. Police Service Council member Burgstahler noted the following. -A meeting was held with the City of Lino Lakes to discuss the 1991 Police Service Contract. Those present at the meeting were Dean Campbell, Lino Lakes Chief of Police; Randy Schumacher, Lino Lakes City Administrator; Carol Pelton, Centerville City Council member; Bob Burgstahler, Centerville City Council member; and Tamara Miltz- Miller, Centerville Clerk/Administrator. -Lino Lakes was advised by the Centerville representatives that the cost of the contract was more expensive than city council Meeting Minutes september 12, 1990 Page 3 Centerville can afford. -In the meeting it was revealed that the proposed 1991 Police Service was estimated using two officers. However, no other details have been shared with regard to how the specific figures were arrived at. It appears that the Lino Lakes City council is not interested in discussing those specific figures. -It appears that Lino Lakes does not incur extra incremental costs for servicing Centerville. -Lino Lakes does not appear to keep track of specific patrol times. -Lino Lakes would like the City of Centerville to discuss what dollar figures they could afford and specific ideas on how to change the contract. council member Neumann arrived at 8:05 p.m. council member Pelton noted the following. -She felt Centerville could request from Lino Lakes a service close to the eight hour, seven day a week proposal submitted by the Anoka county Sheriff's Office. -She noted that it may be less expensive for the Sheriff's Office to give the same level of service. -She would like Centerville to use the same dollar figure used by Anoka County so that the levels of service can be compared. -Lino Lakes has eluded that there is a system with regard to how they arrive at the dollar amount for the cost of Police Service for the City of Centerville, but that they do not want to divulge that system. -She truly believes that the Anoka County Sheriff's Office would give quality full service, and that the residents would not lack in police protection. -Crime prevention dollars are well spent and they more than cover the costs of crime that would have otherwise occurred. of now, Centerville is "hands off" as far as having any with regard to the police service provided. would like to continue to leave the door open to Lino Lakes so that they may submit a second proposal. However, she notes that there are more affordable options available to the city. -As say -She Mayor Haberman noted the following. -In reviewing the cost increase for the last two years, it is his opinion that Centerville may not have received that much of an increase in service. -He would like to see a basis for the cost of the 1991 Police Service Proposal. -He would like to see more time spent on Crime Prevention City Council Meeting Minutes september 12, 1990 Page 4 programs. -Columbus Township is larger than the City of Centerville and they have pOlice service eight hours per day, five days per week. -He is concerned about the constrictions of the city budget. Council member Buckbee commented: -He questioned whether the residents in Centerville and Lino Lakes are paying the same dollar amount of the Police Service. -No Department can guarantee a given response time. -Local community services make sense. -He would like to see an increase in accountability and control for the City. The following audience members asked questions regarding the 1991 Police Service Proposal: Bill Svetin, 1687 Peltier Lake Drive Leon L'Allier, 1973 Main Street Bob Wright, 7137 Brian Drive Tracy Tobin, 1827 prairie Drive Motion by Pelton, second by Haberman to direct City staff to draft and send a letter to Randy Schumacher, Lino Lakes City Administrator, and Dean Campbell, Lino Lakes Chief of Police requesting a proposal for coverage of Police Service with the following: -a dollar amount of $65,000 for 1991; -an estimate of 1992 costs; -a level of coverage that they would describe; -a description of the alternate proposal should be available to the City offices by September 20, 1990 so that they can be included in the next City Council packets; -if the coverage offered is less than 24 hours a day, seven days a week the Centerville City Council would like to have the powers of consultation with regard to scheduling shifts/hours; aye - Haberman, aye - Pelton, aye - Buckbee, aye - Neumann, nay Burgstahler; motion carried. Council member Burgstahler noted that he is not opposed to requesting an alternate proposal from Lino Lakes, but notes that he would be willing to pay a dollar amount similar to that offered by the Anoka County Sheriff's Office for eight hours per day, seven days per week service. This dollar amount is approximately $85,000. Extension of Municipal Water Motion by Neumann, second by Burgstahler to direct the City Engineer to amend the plans and specifications for the proposed City Council Meeting Minutes September 12, 1990 Page 5 1990 Municipal Water Extension Improvement Project: -to move the installation of the primary water main to the south side of Main Street versus the north side of Main street; and, -that should the project be ordered, tax increment financing monies shall be utilized to make up any difference in cost for the adjustment; motion carried unanimously. Motion by Haberman, second by Burgstahler to pass a Resolution to order the 1990 Municipal Water Extension Project; aye - Haberman, aye - Buckbee, aye - Pelton, aye - Burgstahler, aye - Neumann; motion carried unanimously. Motion by Burgstahler, second by Neumann to accept the bid of Northdale Construction as submitted on July 25, 1990: -to include the amendment in the plans and specifications of the Municipal Water Extension as noted above; -contingent upon the acceptance of the change order to relocate the water mains on the south of Main street versus the north side of Main Street; -the reasoning for accepting the Northdale bid shall be: -upon recommendation of the attorney opinions of Bill Hawkins and Barry Blomquist, City Attorneys; -an acknowledgement of reviewing the League of Minnesota cities documents submitted by Leon L'Allier, 1973 Main street; -if the project were to be re-bid this would eliminate construction for the 1990 year; -all sources have indicated that the bid obtained from Northdale Construction is very good with regard to the dollar amount; motion carried unanimously. Motion by Burgstahler, second by Pelton to clarify the August 8, 1990 City Council meeting minutes with regard to page three the fifth notation, now reads: "the pressure for the water is adequate for industrial and commercial businesses, but not enough pressure to sprinkle for fire protection." the clarification is that the water would provide enough pressure, however, it does not have the duration to meet the fire fighting requirements of 2,500 gallons per minute for three hours; motion carried unanimously. Motion by Neumann, second by Pelton to authorize Mayor Haberman and the Clerk/Administrator to give notice to proceed to Northdale Construction for the 1990 Municipal Water Extension Improvement project as appropriate, motion carried unanimously. City Council Meeting Minutes September 12, 1990 Page 6 Motion by Burgstahler, second by Neumann to direct Carolyn Drude, Municipal Financial Advisor, to obtain bond bids for the 1990 Municipal Water Extension Improvement Project, motion carried unanimously. Rezoning Request From Commercial (B-1) to Single Family Residential Sewered (R-2) For 1969 Main Street. 1976 Main Street, 1973 Main Street. 1979 Main Street, 7105 - 20th Avenue North and 1981 Main Street. Motion by Burgstahler, second by Neumann to approve the rezoning request of the property owners at 1969 Main Street, 1976 Main Street, 1973 Main Street, 1979 Main Street, 1981 Main Street and 7105 - 20th Avenue North; -due to the unanimous finding of the petition presented to the City Council; -that the rezoning would be consistent with the Comprehensive Plan; and, -that the rezoning would conform with the existing land use; -contingent upon approval by the Metropolitan Council; motion carried unanimously. Golden Meadows John Stewart, City Engineer, was present to discuss the feasibility study for the proposed Golden Meadows Development for the City of Centerville dated September 1990. A copy of the feasibility study is on file with the Clerk/Administrator. Mr. Stewart highlighted the feasibility study making particular mention of a detention basin and a sedimentation basin which would be required for the development. It would be his suggestion that the detention basin and sedimentation basin be completed for the entire 40 acres at this time versus on an individual project basis. Also that 71 1/2 Street is recommended to be a 9 ton street and that the plat submitted by Gerald Rehbein shows a 60 foot wide right-of-way with a sidewalk. He advised that he did not have any major concerns with a 60 foot right-of-way in this case if parking would be eliminated on the north side. Gerald Rehbein, developer for the proposed Golden Meadows development, requested that the City install sewer and water in the proposed Golden Meadows project in 1990, and that he would go back to the Planning and Zoning Commission with regard to rezoning and his preliminary plat. He advised that he would waive his rights to City liability should the plat or the rezoning not be approved. Mr. Stewart noted that should the City Council choose to grant Mr. Rehbein's request to extend municipal sewer and water into the City Council Meeting Minutes september 12, 1990 Page 7 proposed Golden Meadows project in 1990, this project could then be added to the 1990 Municipal Water Extension Project. Motion by Burgstahler, second by Pelton that contingent upon -Northdale Construction being agreeable to an addendum to complete the work for the requested water and sewer extensions to the proposed Golden Meadows; -receipt of a petition for the improvement and waivers of City liability being submitted by Gerald Rehbein, developer, and Gordon Rehbein, land owner; -the petitions and waivers being reviewed by the City Attorney for appropriateness; -the developer and land owner releasing easements to the City of Centerville for the installation of the improvements; -receipt of appropriate escrows for engineering ( $6 , 000) , legal fees and administrative costs; -receipt of a 35% letter of credit to cover the assessments; -the assessments will be allocated over a 5 year period as per current city policy; -that Maier, stewart and Associates is authorized to contact Northdale Construction to request the change order; -that Maier, stewart and Associates is directed to prepare plans and specifications for installation of sewer and water into the proposed Golden Meadows development contingent upon completion of the above contingencies; -the City Attorney shall review the petitions and waivers to insure that the City incurs no liability for the improvements to include liability for approval of the preliminary or final plats and/or the rezoning of the property; motion carried unanimously. Motion by Burgstahler, second by Neumann to authorize Maier, stewart and Associates to proceed with the permit application process with Rice Creek Watershed for detention and sedimentation basins for the 40 acre parcel which is at the north east corner of the intersection of Main Street and 20th Avenue, motion carried unanimously. Motion by Neumann, second Pelton to acknowledge receipt of the feasibility study prepared by Maier, Stewart and Associates for the proposed Golden Meadows development the City of Centerville dated September 1990, motion carried unanimously. Motion by Pelton, second by Neumann to acknowledge receipt of the planner reports submitted by Northwest Associated Consultants regarding the proposed Golden Meadows development, motion carried unanimously. Municipal Water City Council Meeting Minutes September 12, 1990 Page 8 I Council member Buckbee questioned the future need of a second elevated storage tank. He suggested that the City utilize one large storage tank. John Stewart, City Engineer, noted that it would be good for the City to have duplicity. If one tower would go down, this would give the City flexibility to continue servicing the residents and businesses within the City of Centerville. Motion by Burgstahler, second by Neumann to adopt a resolution to hold an assessment hearing for the 1990 Municipal Water Extension Improvement Project on October 17, 1990 at 7:00 p.m. at the City Hall; -Maier, stewart and Associates is directed to work with City staff to prepare the assessment roll; motion carried unanimously. PETITIONS AND COMPLAINTS Sidewalk Residents in the Hardwood Pond Estates development submitted a petition to the City Council stating that they strongly oppose replacement of the sidewalk on the west side of Brian Drive in the Hardwood Ponds development. A copy of this petition is on file with the Clerk/Administrator. The following audience members were present and made comments and asked questions regarding the proposed sidewalks: Bob Wright, 7137 Brian Drive Sally Bachmier, 7141 Brian Drive Barb Perkins, 7131 Brian Drive Residents appeared to question why the sidewalk would need to begin 10 feet off the curb. They appeared to feel that they were being picked on. It was suggested that the sidewalk money be used to purchase park land. Council member Pelton noted that the reasoning for the sidewalk to be back ten feet off the curb is a combination of snow plowing and boulevard trees. The trees need to be 7 to 8 feet back from the curb. -She did not want to see another situation like Mill Road where there are a large number of children and where there would be a future need for a sidewalk so the City is trying to implement the improvement at this time. -That the city does want a trail access system off the collector streets so that residents can get to the City parks. -That with the development proposed to the north of Hardwood Ponds, the traffic on Brian Drive will increase and it would City Council Meeting Minutes September 12, 1990 Page 9 be better for the children to be off the streets when trying to access the City parks. -She noted that the City would like to see Mill Road have a travel access for children, but at this time it is not financially feasible. Mayor Haberman noted that the developer will be installing the sidewalk in Hardwood Ponds, and that if a developer were to come in and offer to put a sidewalk down Mill Road the City would gladly accept that offer. He also noted a concern of using the sidewalk money for park land as he felt it was important to get the children safely to the park via the sidewalks versus requiring them to walk in the streets. Motion by Burgstahler, second by Buckbee to request that the sidewalk in the Hardwood Pond Estates development be placed on the next City Council agenda in order to give the Council time to review the situation, motion carried unanimously. OLD BUSINESS Center Street Maintenance Motion by Pel ton, second by Burgstahler to table discussion of Center Street maintenance until the September 26, 1990 City Council meeting when the City Engineer can prepare his letter regarding this issue, motion carried unanimously. Municipal Facility Motion by Burgstahler, second by Pel ton to table discussion of Municipal Facilities until the September 26, 1990 City Council meeting, motion carried unanimously. Council member Neumann left the meeting at 9:50 p.m. NEW BUSINESS variance Request - 1847 prairie Drive - to Erect an Attached Deck 24 Feet From the East Property Line of the Property Described as Lot 7. Block 1. Centerville Heights A copy of the variance request is on file with the Clerk/Administrator. Tracy TObin, property owner of Lot 7, Block 1, Centerville Heights, was present to address any questions or concerns of the City Council. Mr. Tobin noted that due to approval by the city of Centerville for his deck permit he has placed footings in the ground and has ordered lumber which is currently in his driveway. He noted that the encroachment into the setback was not caught by city officials before the deck permit was issued. city Council Meeting Minutes September 12, 1990 Page 10 Council member Pelton noted that she is typically against approving variances but felt that this was an unusual case with erroneous circumstances. She felt that the setback requirement should have been caught prior to approval of the original building permit which would have avoided this request for variance. She requests that a letter be written to the Building Inspector and the builder notifying them that homes with patio doors shall be placed with adequate room for deck space, and if not the builder and the homeowner will run the risk of being allowed a limited deck area. In the future no other variances such as this should be granted. Mayor Haberman noted that he felt the variance request should be turned down. He did not see a need for a 12 foot deck. He advised that he has seen 6 foot decks in other areas and notes that the builders are all aware of the City setbacks. The Clerk/Administrator and Mr. Tobin advised the City Council that typically the Building Inspector is very thorough in the issuance of Building Permits. Motion by Pelton, second by Burgstahler to approve the variance request to erect an attached deck 24 feet from the east property line of the property described as Lot 7, Block 1, Centerville Heights commonly known as 1847 prairie Drive as is appears to meet the standards set by Ordinance #4, Sections - 65.03-1 Special circumstances exist which are particular to the land, structure/building that were instituted due to the approval and recommendation of the Building Inspector with regard to specific details - four footings which were put in under the direction of the City Building Inspector. -65.03-2 That denial of this request would deny the property owner of rights observed by others. Other houses in the area have decks this approximate size or larger. -65.03-3 That no special pri vileges are conveyed to the property owner by the granting of this variance request as decks this size or larger are common throughout the city. -65.03-4 That granting the variance request does not impair light and air to the adjacent properties. As this is a corner lot, this would increase the property value of the home, and that this will not impair values with regard to health and safety of the surrounding properties. The deck would be within the State standards for clear zones due to the layout of the street and the speed zones required in this area. aye - Buckbee, aye - Pelton, aye - Burgstahler, nay - Haberman, motion carried. OLD BUSINESS City Council Meeting Minutes September 12, 1990 Page 11 North Metro Recreation Joint Powers Agreement Motion by Burgstahler, second by Buckbee to table discussion of the North Metro Recreation Joint Powers Agreement until the september 26, 1990 City Council meeting, motion carried unanimously. Proposed Amendment to Ordinance #4 - Appendix A, Section A-10 and Appendix B. Section B-10 Deleting a Requirement of a Special Use Permit with Regard to site Plan Motion by Burgstahler, second by Pelton to table discussion of the Proposed Amendment to Ordinance #4 - Appendix A, Section A-10 and Appendix B, Section B-10 with regard to the possibility of deleting a requirement of a special use permit to a site plan, motion carried unanimously. Federal Surplus Distribution Center Motion by Pelton, second by Burgstahler to authorize Orville Hughes, Dale Larson, Tamara Miltz-Miller, George Haberman, Carol Pel ton, Bob Burgstahler, Wal ter Neumann and John Buckbee to purchase Federal Surplus Property at the Distribution Center contingent upon their signing the eligibility card, motion carried unanimously. Park and Recreation Request for Expenditure of Non-budget Items Motion by Pelton, second by Burgstahler to authorize the Park and Recreation Committee to put up four lights on the hockey rink in the corners; -the cost of the lights are not to exceed $2,000; -the monies used for installation shall be allocated from Park dedication fees donated in 1990; motion carried unanimously. Payment of Claims Motion by Pelton, second by Haberman to approve the current payment of claims of the Centennial Fire District, motion carried unanimously. Motion by Haberman, second by Burgstahler to approve the current payment of claims for the City of Centerville, aye - Haberman, aye - Pelton, aye - Burgstahler, abstain - Buckbee, motion carried. Motion by Burgstahler, second by Buckbee to adjourn the meeting, motion carried unanimously. Meeting adjourned at 11:10 p.m. Respectfully submitted, ~~M *l~t& Tamara Miltz-Miller Clerk/Administrator RESOLUTION ORDERING THE 1990 MUNICIPAL WATER EXTENSION PROJECT WHEREAS, a resolution of the City Council adopted the 24th day of May, 1990, fixed a date for the Council hearing on the proposed improvement of the extension of municipal water, distribution lines and related appurtenances on Main Street (County Road 14), between the east line of Brian Drive and the east line of the Centerville City limits; and on 20th Avenue South between the line south of the Center Hills First Addition development and north of the south line of the Centerville Industrial Park (the areas proposed to be assessed for such improvement are those properties described as follows: West 1/2 of northwest 1/4 of Section 24, Township 31N, Range 22W, comprising approximately 80 acres and the east half of the northeast 1/4 of Section 23, Township 31N, Range 22W, excepting the subdivision south of Hardwood Pond Estates I and II Additions comprising approximately 60 acres. These properties are generally located in the 40 acre parcels in the 4 quadrants of the Main Street (County Road 14) and 20th Avenue (County Road 54) and 20th Avenue (County 54 and County Road 21) intersection.); AND WHEREAS, ten days' mailed notice and two publications to be a week apart and at least one not less than three (3) days before the hearing, published notice of the hearing was given, and the hearing was held thereon on the 27th day of June, 1990, at which all persons desiring to be heard were given an opportunity to be heard thereon; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF CENTERVILLE, MINNESOTA: Such improvement is hereby ordered as proposed in the Council resolution adopted May 24, 1990. Adopted by the Council this 12th day of September, 1990. ~d~-C ~~7'~-6~ ~ Mayor? ^- ./" ~.. ,.' .\.- / .< j;/'. <--.~. ,"(i ~ ([0V\(!t"1~ ~1!~y c~7j.(;:, Clerk/Admin~s ra or RESOLUTION SCHEDULING AN ASSESSMENT HEARING AND ORDERING PREPARATION OF AN ASSESSMENT ROLL FOR THE EXTENSION OF MUNICIPAL WATER WHEREAS, the City Council hereby directs Maier, Stewart and Associates to work with City staff to prepare the assessment roll for the improvement of extension of municipal water, distribution lines and related appurtenances on Main Street (County Road 14), between the east line of Brian Drive and the east line of the Centerville City limits; and on 20th Avenue South between the line south of the Center Hills First Addition development and north of the south line of the Centerville Industrial Park (the areas proposed to be assessed for such improvement are those properties described as follows: West 1/2 of northwest 1/4 of Section 24, Township 31N, Range 22W, comprising approximately 80 acres and the east half of the northeast 1/4 of Section 23, Township 31N, Range 22W, excepting the subdivision south of Hardwood Pond Estates I and II Additions comprising approximately 60 acres. These properties are generally located in the 40 acre parcels in the 4 quadrants of the Main Street (County Road 14) and 20th Avenue (County Road 54) and 20th Avenue (County 54 and County Road 21) intersection. ) . NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF CENTERVILLE, MINNESOTA: 1. A hearing will be held on the 11th day of October, 1990, in the City Hall at 1:00 p.m. to pass upon such proposed assessment and at such time and place all persons owning property affected by such improvement will be given an opportunity to be heard with reference to such assessment. 2. The City Clerk is hereby directed to cause a notice of the hearing on the proposed assessment to be published page two once in the official newspaper at least two weeks prior to the hearing, and he shall state in the notice the total cost of the improvement. He shall also cause mailed notice to be given to the owner of each parcel described in the assessment roll not less than two weeks prior to the hearings. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Clerk, except that no interest shall be charged if the entire assessment is paid within 30 days from the adoption of the assessment. He may at any time thereafter, pay to the City Clerk the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before October 10 or interest will be charged through December 31 of the succeeding year. Adopted by the City Council this 12th day of September, 1990. 1/' 01/ /~ eCl1-e/ Mayor I ~!_ o~,/--.>~-,-/- to' cl!-~-<-~-,""L.c. " ~ ~ it '1fv1() ~ ~ ') --~&-I C erk/Adm~t t;/! RECEIPTS ANV VISBURSEMENTS - SEPTEMBER 7 - 72, 7990 BALANCE IN GENERAL FUNV AS OF SEPTEMBER 1, 1990 RECEIPTS Ala~ Ka~ - Bldg. P~mit #90-88, 1813 Pnaihie V~. -Veck Betty J. B~9' - Vog Licen6e #535 Regibt~ed Ab.6uacte.Jt6, I ~c. - MUMUpal Wat~ payo 6 6 7191 B~a~ Vn. Vale LCUl..6o~,S~. - PMchMe 06 Bode~ tMcto~ & pMt.6 6Mm CUy 06 Cent~ville Plumbi~g S~vice Ce~~ - Plmbg. P~mit #90-50 Ra~dy P. Hag~y - Vog Licen6e #536 Jen6o~,Weyla~d & McClo.6key - 1987 Sueet Recon6uuction (~e.M.6U.6ment pay066l 7751 Shad Ave.. Regibt~ed Ab.6uacte.Jt6, I nc. - AM U.6 ment .6 eMch utnnuota Title - M.6e.6.6me~ .6eMch V~ene Wendit - Heating P~ #90-57, 7835 Houle. C~. RiccM Heating - Heati~9 P~mU.6 #90-52, #90-53 State 06 Minnuota - state F~e Aid Hawkin6o~ Home Imp~oveme~t.6 - Bldg. P~mU #90-86 7189 Shad Ave. & 1990 Contnacton'.6 Licen6e Udo Wegmann - F~~g Fee, 4 yn. t~m CUy Council Yvonne He~ch - F~ng Fee 60n HO.6pUal BOMd MiMuota Wat~60wl M.60uation, Inc. - Vonation to Ce~~ville PMk & Recneatio~Vept. Ke~co COn6uuction - Bldg. p~ #90-90,7980 72nd St. Regibt~ed Ab.6tMcte.M - MUMUpal wat~ Payo 6 6 77 73 B~a~ V~. Wu Schoeb~e.i~ - Bldg. P~mit #90-91, 6906 Ce~~v~e Rd. & 7.6t & 2nd quo .6e.w~ ~y payment Steve MMce.llo - F~ng Fee, 4 y~ t~ C~ty Council Anchie Gay - F~ng Fee 60~ 066ice 06 Mayan Ce~~ville PMR Vept. Linda V~~g - Regi.6~on Feu 60n peMOn6 ;to play in NUe LUe Gol~ TOWta~meM $ $ $ $ 151.75 $ $ $ $ $ 12.00 $ 7.00 $ 75.50 $ 707.00 $21,955.00 $ 243.40 $ 2.00 $ 2.00 $ 1,000.00 $ 3,361.58 $ 1,300.00 $ 104.20 $ 2. 00 $ 2.00 $ 827.00 75.25 70.00 7,300.00 56.00 10.00 76.92 VISBURSEMENTS CHECKS #3754 - #3790 - CHECK # 3789 Void Public Employeu R~e.ment AMOC. - Augu..6t PERA Covt.W.b. $ 673.49 Ce~te~~ F~e Vi.6~ct - F~e State Aid $27,955.00 M~opoWan WMte Co~ol Comm. - Oet. .6e.tJJ~ .6eA.vice c.hg.$ 3,376.66 Holmu & GMve~ - S~vicu i~ connection wUh .6ale & $ 2,043.95 i.6.6uanc.e 06 $290,000 Gen~ Obli9a;tio~ Imp. Bo~d 1990 BUu.mi~ou..6 COn6u.lting & Co~acting Co, Inc. - BUu.mi~ou..6 $ 1,804.00 wo~k i~ Ce~~ville He.ight.6 M p~ p~OpO.6al 06 5/10/90 JeMy LeTenMe - Re.imbuMemeM 60IL .6uppliu 60IL CUy $ 257.87 Ce.lebMUo~ at Ce~ PMR U.S. Wu;t - Hall Phone $ 50.88 Onv~e Hughu - Augu..6t Mai~e~a~ce SalMy $ 769.67 PMk Vept. - $360.53 $206,834.42 $ 30,608.60 $237,443.02 RECEIPTS AND DISBURSEMENTS SEPTEMBER 1 - 12, 1990 PAGE TWO VISBURSEMENTS CONTINUEV Udo Wegmann - Aug~t MaintenanQe S~y PubUc. Employee..o Re..tUr..ement AMOQ. - U.6e IVL6Wta.nQe Pnemi~, paynoii deduct{on non M. Solheid, V. L~on & O. Hughe..o Noltthenn State..o Powen Co. - Aug~t Sued Ugh.ting Minnuota PlaygnGund, Inc.. - 70 .6lab.6 Tu6fex .6paltt~ nubben Qomp We non Pank. Bldg. Pnu.6 PUbUC.a.t.{.OVL6 - 2 ad.6 60n paM .time ctvUQal wonk. CiAQu.1.a.ting P ,,[nu - Ad 60n Ni;te Li;te Gol6 T ounanment TtUppel'.6 Mank.d - SuppLiu 60ft 06Mc.e, PubUQ Wonk.6 & Pank. Dept. - $9.70 GJta.ngen'.6 InQ. - 9.3 gal. V,,[uel & WV-40 UghtMng PtUnUng - Lettenhea.d, 575 new.6letteJt.6 575 fteQycte letteno - 50 gol6 tounna.ment not.{.c.u-$8.75 Hugo Feed Mill - Suppl.{.u 60n Pank. Dept.-$18.54 & PubUQ WOftk.6 Suppl.{.u - $75.15 Wahl & Wa.hl I nQ. - R.{.Qho h Fa.x 25 ma.Qlt.{.ng & 6 paQk.a.g u pa.pen HoSpdaLity Supply - PunQhMe 06 pOPQonn poppen & hot dog .6teamen 60ft Pank.. Vept. Canol Zo6n Pelton - Sept. CounQ.{.[ Salany $50.00 - Med.{.c.ane Ta.x ($.73) John Buc.k.bee - Sept. CounQ.{.[ Sala4Y $50.00 - Med.{.c.ane Ta.x. ($.731 Bob Bung.6ta.hlen - Sept CounQ.{.[ Salany $50.00 - Med.{.c.ane Ta.x ($.73) Walten Neuma.nn - Sept. CounQ.{.[ S~y - State ($10.00 ) Fedena.l ($10.00), Med.{.c.ane Tax ($.73) Geoftge Ha.beJtman - Sept. Counw Salany $150.00 Med.{.Qane Ta.x ($2.18) Anok.a. EleQttUQ Coop - 6 .6ued l.{.ght.6 Emenald 06MQe Supp;y - V.<..6k.e.t..to, tUng b,,[ndeno & ftepoltt QOVeM AT & T - Long d.<..6ta.nc.e Qhangu Midwut Ga..6 - GM UW. - Ha.U $7.92, Gana.ge - $7.22 Pank. Bldg. _ $4.67 BCVlJl.y L. Blomqu.<..6t - Aug~t Legal Fee..o Re - QO.6t 06 ,,[mpftovement, levy 60n Spec.. A.6.6e..o.6ment.6 Re - ga.mbUng pnoQeed.6 Re - QOultt dew,,[o n Sueet Imp. Pno j ed Roo.6ten COVL6tnumon - 340 T. .6c.neened .6and, de.Li.vened @$5.00 pen ton - $1,700.00 & BobQa.t 7 4 wheelen level & gJta.d.{.ng - $250.00 Dale L~on - AU9~t Maintena.nQe. Salany pank. MaintenanQe - $316.88 Com6oltt PIM - Complete ,,[VL6ta.Ua.t.{.on, 06 one Counten610w DiAeQ~: Vent Funna.Qe u.s. We..ot - pank. Bldg. Phone $ 60.36 $ 27.00 $ 767.03 $ 1,382.08 $ 134.00 $ 14.40 $ 55.89 $ 13.42 $ 197.71 $ 95,,69 $ 1,316.00 $ 899.00 $ 49.27 $ 49.27 $ 49.27 $ 29.27 $ 147.82 $ 28.96 $ 146.29 $ 1. 50 $ 19.81 $ 561. 00 $ 1,950.00 $ 590.91 $ 958.00 $ 29.02 RECEIPTS AND DISBURSEMENTS SEPTEMBER 1 - 12, 1990 PAGE THREE DISBURSMENTS CONTINUED - Ne-U Rwdoh-UVt - RumbWLOement 60h c.oof0[u & dJU.nlz C.M:U $ 20.15 f..oh open hou.a e at Cenbtal PCUtIz Ghea..te.Jt Anolza. Cou.nty Humane Soue;ty - Ju1.y & Au.gu.at 2 g2. 08 Animal. Con:tJtol BALANCE IN GENERAL FUND AS OF SEPTEMBER 12, 1990 Pa..ot Du.e U~y Ac.c.ou.nt:6 M 06 Sept. 12, 1990 S0WVt - 51 ac.c.ou.n~ - $51763.03 WateJt - 7 ac.c.ou.nt:6 - $504.00 ~ 40,604. 7Z $196,838.30 Pursuant to due call and notice thereof the City council of the city of Centerville held their regular meeting on August 22, 1990. Mayor Haberman called the meeting to order at 7:00 p.m. Present: Pelton, Burgstahler, Neumann. APPEARANCES united Community Network, Inc. Sharon smith, 1629 Peltier Lake Drive, and Maureen Asleson, 7232 Mill Road, appeared before the City Council to make a presentation regarding the United Community Network, Inc. They requested that the City Council pledge $3.00 per Centerville pupil that attends the Centennial School District toward the project. It was noted that this would total approximately $1,053.00 for the 1990 - 1991 school year. A packet presented to the City Council regarding information on the Centennial Area Teen Center is on file with the Clerk/Administrator. It appeared that the consensus of the City council was that the program was a very good program, however, they would like to see serious consideration to the coordination of the combination of the United Community Network, Inc. and the Metropolitan Joint Powers Agreement for Recreation. OLD BUSINESS Park and Recreation Committee The following members of the Park and Recreation Committee were present to request approval of expenditures which are not budget line items that have received previous City Council approval: -Chairperson, steve Dixon, -Linda Drilling, -Neil Reisdorfer. Motion by Haberman, second by Neumann to approve the expenditure of Park and Recreation monies for the following items: -water tower park grading, consultation and culvert - $2,000, -sand for volleyball court - $1,500, -rubber matting - $1,000, -hot dog cooker and pop corn popper - $1,000; in addition the city council approves the following expenditures with regard to the City's Celebration out of the City General Fund: -Tent rental - $100, -Food - $200; motion carried unanimously. Chairperson Dixon advised that the dedication of the park facilities would be at 2:00 p.m. at the City Celebration on September 8, 1990. Council member Pelton suggested that the following items be reviewed before the Celebration: city Council Meeting Minutes August 22, 1990 Page 2 -all the nuts and bolts are in the rink, -turf areas are smooth, -the area should be checked for pot holes etc., -clean up and buff the building, -rusted and jagged trash cans should be replaced, -there should be certificates of appreciation for the Park workers who helped with the building, -if the Park and Recreation Committee would like volunteers from the City council for a representative at the dedication that she would be available, -Jackie L'Allier did a good job on decorations for Christmas, possibly she would be interested in helping to decorate for the City Celebration. 1987 street Reconstruction Assessment The following persons asked questions, expressed concerns and/or made comments regarding this issue: Ted Erkenbrack, 7377 Peltier Circle, Maureen Asleson, 7232 Mill Road, Lewis Hendricks, 1621 Peltier Lake Drive. Motion by Burgstahler, second by Neumann to table discussion of possible reassessment to non-petitioners for the 1987 street Reconstruction Project until the September 12, 1990 City Council meeting so that the City Council may review the attorney's opinions for clarification of information, motion carried unanimously. Police Service The following audience members expressed comments regarding this issue: Larry Henning, 7105 - 20th Avenue North, Leon L'Allier, 1973 Main Street, Motion by Burgstahler, second by Neumann to direct staff to request the Anoka County Sheriff's Department to give a presentation at the September 12, 1990 City Council meeting; -City staff shall also request Lino Lakes to do the same, however, if they wish to hold a discussion on a date other than September 12, 1990 that the City of Centerville would be receptive to this meeting; -City staff is also requested to contact Columbus Township to see if they would be interested in sharing police services; motion carried unanimously. certification of Propo~ed 199~ Budget to Anoka County Motion by Burgstahler, second by Neumann to set the preliminary levy to be certified to Anoka County prior to September 1, 1990 to be based upon a 25% increase in the City tax capacity rate, motion carried unanimously. City Council Meeting Minutes August 22, 1990 Page 3 Extension of Municipal Water Mayor Haberman advised that he would have a problem recogn1z1ng the Northdale bid and that he recommended that the City re-bid the project. He appeared to feel that by not acknowledging the addendum, Northdale may have been manipulating the bid. Council member Burgstahler made several comments: -He did not see how not aCknowledging the addendum could be used as a ploy. -The City appears to have two choices: to reject the bids and reopen them to the public or award the bid to the low bidder. -Costs are increasing such as the cost of gas and he feels that the City may be subject to a significant risk of an increase in cost if they were to re-bid the project. -He would like to award the project to the local contractor, but his desire is not strong enough to incur an increase in cost to the City and property owners. -The city has obtained two Attorney opinions who both agree that not acknowledging the addendum is an insignificant issue. Council member Neumann noted that the City can not afford an increase in costs and would agree that the City's options would be to either reject or reopen the bid to the public or award the bid to the low bidder. Council member Pelton noted that Barry Blomquist, attorney at law, sites three cases that do verify that acknowledgement of the addendum is insignificant. The following audience members spoke regarding this issue. Leon L'Allier, 1973 Main street Jackie L'Allier, 1973 Main street David Kaul, 1969 Main street Dick Brown, 1976 Main street Mary Jane Lang, 1559 Peltier Lake Drive A copy of the City Attorney opinions by Bill Hawkins, attorney at law, and Barry Blomquist, attorney at law, are on file with the Clerk/Administrator. Res idents expressed several concerns. The ci ty staff shall investigate the amount of black dirt within the bid, the cost of curb stops to the property and shall contact the city Forester for advise on the ash tree in Leon L'Allier's front yard, 1973 Main street. The residents at 1969 Main street, 1973 Main street, 1976 Main City Council Meeting Minutes August 22, 1990 Page 4 street, 1979 Main street, 1981 Main street and 7105 - 20th Avenue North presented a petition to the City Council requesting a rezoning of their property from Commercial (B-1) to Single Family Residential - Sewered (R-2). They also requested that the City Council waive their rezoning fee. Motion by Burgstahler, second by Pelton to waive the fee for the petition of rezoning of the properties located at 1969 Main Street, 1973 Main Street, 1976 Main Street, 1979 Main Street, 1981 Main street and 7105 - 20th Avenue North from Commercial (B-1) to Single Family Residential - Sewered (R-2) -in light that the rezoning will bring the property into conformance with the Comprehensive Plan; -that the rezoning would affect an assessment dollar amount to the properties; -that the public improvement proposed is being initiated by the City; and, -the rezoning would bring the properties into conformance with the current land use of the property; motion carried unanimously. Motion by Haberman, second assessments on the property rezonings as petitioned at unanimously. by Pelton to recognize that any shall be based upon the possible tonights meeting, motion carried Motion by Pelton to award the bid for the 1990 Municipal Water Extension to Northdale Construction at a dollar amount of $160,513.80. Motion died for lack of a second. Motion by Burgstahler, second by Neumann to table discussion of the 1990 Municipal Water Extension project and to direct the City Engineer to redress the cost differential regarding installation of the water lines on the south side of Main Street; the City Engineer shall contact the two lowest bidders regarding this issue; motion carried unanimously. Motion by Burgstahler, second by Haberman to cancel the scheduled september 19, 1990 Municipal Water Extension Project Assessment Hearing, motion carried unanimously. John Stewart, City Engineer, also presented a draft of a letter to be sent to Milo Bennet, Centennial Fire District Chief. The letter dated August 17, 1990 was regarding Fire Flow Requirements. A copy of this draft is on file with the Clerk/Administrator. Motion by Pelton, second by Burgstahler to direct the City Engineer to send the August 17, 1990 letter from Maier, stewart and Associates to Milo Bennet, Centennial Fire District Chief, regarding fire flow requirements, motion carried unanimously. City Council Meeting Minutes August 22, 1990 Page 5 Center Hills First Addition - Partial Pay Estimate Motion by Burgstahler, second by Neumann that per the recommendation of the City Engineer, partial pay estimate #1 to F. M. Frattalone Excavating & Grading, Incorporated regarding the Center Hills First Addition is approved for a dollar amount of $102,682.80, motion carried unanimously. Flood Plain Reduction Project John stewart, City Engineer, advised that the Clerk/Administrator and himself have met with John Olson of the Anoka county Highway Department and advised that the county has included the Centervil1e Flood Plain Project in their 1991 Budget. Mr. stewart presented a copy of the Anoka County Highway Department proposed 1991 Budget. Mr. stewart also addressed a letter dated August 17, 1990 regarding the Flood Plain Reduction Project. In the letter Mr. stewart outlines the time table of appropriate actions. The time table suggests that the City Council would order plans and specifications in August or September. A copy of the letter is on file with the Clerk/Administrator. Motion by Burgstahler, second by Pelton to direct the city Engineer to prepare the plans and specifications for the Flood Plain Reduction Project in order that the design phase can be completed: -the design engineering costs are not to exceed $28,000: -Maier, stewart and Associates is authorized to seek additional sources of grant assistance on behalf of the City of Centerville; motion carried unanimously. Council member Pelton advised that she would like to commend Maier, stewart and Associates and in particular John Stewart and Brian Miller with regarq to their success of the feasibility study and in researching and locating grant sources to fund the project. Mayor Haberman also noted that the county should be commended for their cooperation. Motion by Burgstahler, second by Pelton to direct the City staff to send a letter to the County Public Works Department indicating our appreciation for the help that we have received with re~ard to design and that the City also appreciates the encouragement that they have given us to date: motion carried unanimously. Water Extension John Stewart, city Engineer, suggested that the City send letters to the three lowest bidders of the project and advise them of the process to date. City Council Meeting Minutes August 22, 1990 Page 6 street Scape Motion by Burgstahler, second by Neumann to accept the amendments to the City of Centerville street Scape Standards as presented by John Stewart, City Engineer, at this meeting, motion carried unanimously. A copy of the amended street Scape Standards are on file with the Clerk/Administrator. Consent Agenda Motion by Burgstahler, second by Neumann to approve the following consent agenda items: -A senior citizen deferment request for Mr. & Mrs. Norbert Tuerk for their 1987 Street Reconstruction Assessments beginning 1991; -To approve appointment of Council member Burgstahler to the Employee Review Board as a result of Council member Neumann's resignation to the Board; -That the Clerk/Administrator is directed to solicit proposals from other attorneys who may be interested in serving as the Centerville city Attorney; -The Clerk/Administrator is authorized to order a plaque for Archie Gay in recognition for his service to the Centennial Fire District as part time and acting Chief from 1987 to August 1990; -The Clerk/Administrator is authorized to order a plaque for Jerry Peterson for his service as a Council member from 1988 to August 1990; -The following persons shall be appointed as Election Judges for the 1990 Election: Joyce Dupre, Joan LaMotte, Margaret Hensel, Debbie Gonsior, Mary Jane Lang, Shirley Drewlo, Rosemary Barrot, Mary Ann Thill, Marilyn Erkenbrack, and Judy Almendinger shall be appointed as an al ternate; the Election Judges shall recei ve an increase in pay from $4.50 per hour to $4.75 per hour; motion carried unanimously. Centennial School District Motion by Pelton, second by Neumann to accept an invitation by the Centennial School Board to attend a breakfast meeting at Mardees Restaurant in Circle pines from 7:15 a.m. to 8:30 a.m. on September 19, 1990; items expected to be discussed will be the upcoming bond issue, overcrowding of the schools, and other issues may also be brought up at this time, motion carried unanimously. Municipal Facilities Motion by Pelton, second by Burgstahler to direct City staff to send a RFP with a revised cover letter to Jeffrey Carlson Group, Inc. so that they may submit a proposal for an architectural design 1 City Council Meeting Minutes August 22, 1990 Page 7 construction management project to the City of Centerville for their municipal building. Payment of Claims Motion by Neumann, second by Burgstahler to accept the Centennial Fire District payment of claims, motion carried unanimously. Motion by Burgstahler, second by Haberman to accept the City of centerville payment of claims, motion carried unanimously. Adjournment Motion by Neumann, second by Burgstahler to adjourn the meeting, motion carried unanimously. Meeting adjourned at 10:20 p.m. Respectfully submitted, l~~~~ Clerk/Administrator TMM/dkg RESOLUTION RESOLUTION ORDERING PREPARATION OF PLANS FOR THE FLOOD PLAIN REDUCTION IMPROVEMENT WHEREAS, the Centerville City Council met on August 22, 1990 to discuss the reduction of the flood plain within the Centerville boundaries; and WHEREAS, Maier, Stewart and Associates is hereby designated as the engineer for this improvement; and WHEREAS, the plans and specifications of reduction improvement must be prepared design phase of the of the project; and the to flood plain complete thc WHEREAS, it has been determined that the design engineering costs for the project shall not exceed $28,000; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CENTERVILLE, MINNESOTA: Maier, Stewart and Associates is directed to work with City staff toward the preparation of the plans and ~pecification for flood plain ~eJuction improvement project; LET IT BE FURTHER RESOLVED; Maier, Stewart and Associates is authorized to seek additional sources of grant assistance on the behalf of the City of Centerville. Adopted by the Council this 22nd day of August 1990. v4~~ $LMn~~ Mayor RECEIPTS AND DISBURSEMENTS - AUGUST 23 - 31, 1990 BALANCE IN GENERAL FUNV AS OF AUGUST 23, 1990 RECEI PTS Joyce. S-te.ve.no - 2 nd qu. I.> wvz. balance. Ge.onge. H. Lindy, V.V.S. - Vonation -to Ce.ntvz.vitte. PMk & Re.c.ne.ation Fund Unile.d sta-tu Tne.aI.>. - Re.6und 06 intvz.u-t chMge.d Fonm 941 date.d Se.p-t. 1987 TIle.a.6. Anoka County - Re.cyc.Li.ng c.ne.dU, land6itt aba-te.me.n-t . R & R Le.a.6ing Inc. - Golde.n Me.ado~ platting pne.1J..rrU.nMy 6 e.e. Com60n-t Plu..6 He.ating & AIC - Pvz.rrU.,t #90-56, 6928 Ivy C-t. S-twM-t T ~e. Co. 06 Mn. - AM e..61.> me.n.t I.> e.Mch Re.g-i.!.l-tvz.e.d Abl.>uactoM - AM e..6l.>me.nt Se.Mch W.nnuo-ta T~e. Co. - AMe..6l.>me.nt Se.Mch Je.My PUe.Mon - Se.wvz. a.61.>e..6l.>me.n-t pay066, 7080 Bnian Vn. Je..6I.>e.'.6 Excavating - 1990 Con:tJtacton'l.> Lice.noe RiccM He.ating - P~ # 90-57, 58 - 7222 & 7228 Unity Minne.gal.>co - Pe.nmit # 90-59 - 7159 Pe.-te.n!.lon Tn. Swe.n.6on He.ating & A/C - Pvz.mU: #90-60, 1878 HayMe.ld Rd. Swe.n.6on He.ating & AtC - Pvz.rrU..t #90-61 1828 Pn~e. Vn. Cnol.>.6-town Plumbing Co. - Pvz.rrU..t.6 #90-45 to 90-48 HOWMd Bohanon Home..6 - Bldg. P~ #90-87 7216 PUVl..6on Tn. Re.a-i.!.l-tvz.e.d AbI.>Uac-te.M I nc. - MUMupal Wa-tvz. payo 6 6 Pln #23-~1-11-11-0080 Plumbing Svz.vice. Ce.n-tvz. - Plmbg. PVLmU #90-49 7186 Bnian Vn. Ke.nco COn.6-tnuc-tion Co. - Bldg. pvz.rrU.-t #90-86 7209 Bnian On. Re.g-i.!.l-tvz.e.d Ab;...-tnac.toM - MUMupal WMvz. Payo 6 6 7185 BJvi.an Dn. HowMd Bohanon Home..6 - Bldg. Pvz.mU #90-84 1828 PnaiJU.e. On. Ke.nco COn.6uu~on - Bldg. Pvz.mU #90-85 1974 72 nd S;f:. COn.6umVl..6 - 2nd qu. .6wvz. chMge..6-$658. 59 2nd qu, watvz. chMgU-$301.50 F~-tM Hugo Bank - Augu..6.t intvz.e..6-t on Ge.ne.nal Fund Che.cking Account OISBURSEMENTS Che.ck!.> #3746 - #3753 TamMa M. MiUz-MUle.n - Augu..6-t l.>alMY & milage Mav-i.!.l Solheid - AugU.6.t l.>alMY & milage. Sanna Buckbee. - AugU.6.t .6alMY & milage. Ve.bna GOn.6ion - AugU.6-t .6alMY & milage. $188,586.86 $ 18.00 $ 50.00 $ 3.05 $6,666.50 $ 150.00 $ 15. 50 $ 7.00 $ 7.00 $ 7.00 $ 490.99 $ 30.00 $ 101.00 $ 15.50 $ 65.50 $ 50.50 $ 204.00 $3,321.95 $1,300.00 $ 51.00 $3,385.35 $1,300.00 $3,361.58 $3,361.58 $ 960.09 $1,391.86 ~ 26,314.95 $214,901.81 $2,295.82 $ 688.92 $ 802.76 $ 211.39 RECEIPTS ANV VISBURSEMENTS AUGUST Z3 - 31, 1990 PAGE TWO VISBURSEMENTS CONTINUEV F.<MtM Hugo Ban.R. - 311.d qtIL. (Augc,ut) tax de.po.6U 6011. Fe.deJW1., Soc.. Se.c.. & Me.cU.C.Me. wUholcU.n.g taxe..6 Mn.. Dept. 06 Re.ven.ue. - 311.d. qtl1.. (July & Aug.) state. WUholcU.n.g T axe..6 Wa.idoc.h SpoJtt.6 - TMc.tol1. 11.e.n.ta.i 6011. Se.pte.mbe.IL Mn.. Society 06 Al1.boJz.ic.uUulLe. - Reg-<...6tJz.a.;tion. 6e.e. 6011. Commun.Uy TI1.e.e. PI1.e..6e.ILvo..;U.on. Fa.i.t Con.oe.ILe.n.c.e. 6011. Couc.i.t Me.mbe.IL CMol Z066 Pe.Uon. BALANCE IN GENERAL FUNV AS OF AUGUST 31, 1990 PETTY CASH CHECKING ACCOUNT BALANCE AS OF AUGUST 31, 1990 - $79.18 $2,056.50 $ 762.00 $1,194.00 $ 50.00 ~ 8,067.39 $206,834.42 RECEIPTS ANV VISBURSEMENTS - AUGUST 9 - 22, 1990 BALANCE IN GENERAL FUNV AS OF AUGUST 9, 1990 RECEIPTS VaMe..t Le.hmann - Me.c.haMe.al Pe..ttrnU #52 $ 7071 Ce.nte.Jtville. Rd. R{e.e.~ He.ating ~ Me.e.haMe.a..t Pe.Jt~ #53,#54 $ 7185, 7173 B~an V~. Non.;thwe..ot Clo.6~ng Ce.nte.Jt- Spe.ual M.6 e..o.6me.nt payofin.6 $ 1835 Hayfiie.ld Rd. Plumb;.ng Se.Jtv~e.e. Ce.nte.Jt - Plmbg. P~ #40, #41 $ 7173 & 7168 B~an V~. Re.g~te.Jte.d Ab.6uac.:te.M, I ne.. - AM e..o.6 me.n:t .6 e.Me.he..o (3) $ T~e.y Tobin - Bldg. Pe.Jt~ #90-78, 1847 P~e. V~. $ National Title. Co. - AMe..6.6me.nt .6~e.h $ Non.;thwe..ot Clo.6ing C e.nte.Jt - MUMUpal wate.Jt payo 6 fi $ Lotll, Blk. 2 Ce.nte.Jtville. He.ighto B~ad Vahl - Bldg. Pe.Jtmit #90-79, 6936 Oak. C~c.le $ Plumbing Se.Jtv~e.e. Ce.nte.Jt - Plmbg. Pe..ttrnU #42, 72'28 Un-i..tu Ave.$ How~d Bohanon Home..o - Bldg. Pe.Jtmi:t #90-77 ~ $ 1837 Houle. C~c.le. How~d Bohanon Home..o - Bldg. Pe.Jtmit #90-80, 1818 Fox Run $ Me.Mation S e.Jtv~c.e..6 - Re.6und 06 Ce.n:te.Jtville. e.he.e.k. .6 e.nt $ in e.MO~ nO~ 1991 Me.Mation Se.Jtv~e.e..o St. Ge.ne.vie.ve. Ch~e.h - 3.2 Be.e.Jt Pe..ttrnU 60~ 8-19-90 $ N04m Hulin - Photo e.opy ofi O~d. #4 & Zo~n9 Map $ Swe.l1.6on He.ating & A/C - Me.e.ha~e.al P~ #55 $ 1823 HaYfi~e..td Rd. C~C~X V~~y Ruu6~ng - Contnae.to~ Lie.e.I1.6e. 1990 $ C~o~x Va11e.y RooMng - Bldg. Pe..ttrnU #81, ~e.-hOoMvtg $ 1588 Pe..U:ie.Jt Lak.e. V~. Vawn. Spe.My - Vog Lie.e.11.6 e. $ Se.ott & shawvt ~o - Bldg. P~i:t #90-81, Ve.e.k. & .6~e.e.n. $ po~e.h - 7276 Ce.nte.Jtville. Rd. T~e.y Tob~vt - V~vtc.e. Jc.e.qUe..6t fio~ de.e.k. $ Johl1.6ovt COl1.6uue.:tion - Plmbg. P~ #43, 7178 Cle.~ Ridge. $ Ke.n.e.o eol1.6~uc.:tiOvt lvte.. - Bldg. P~i:t #90-82 $ 7186 B~an V~. R & R Le.a.6~ng, Ivte.. - E.6e.~ow nO~ Golde.n Me.adow.6 $ Fe.a.6ib;~y Study & Evtgivte.~vtg Fe.e..o stwMt Tille. Co. ofi Mvt. - AMe..6.6me.nt .6~e.h $ Joye.e. Ruhlavtd - M.6 e..o.6me.n:t .6 e.~e.h $ Le.Sue.Jt County Ab.6~c.:t Co. - Ve.U.vtque.nt .6 we.Jt c.h~ge..o $ 7175 W. Robivt Lavte. Swe.l1.6on. He.ating & Ale - Me.e.haMe.al P~i:t #90-49 $ 1832 Houle. C~c.le. Natio vtal Tille. - M.6 e..o.6 me.nt .6 e.~e.h $ Nation.al Title. - M.6 e..o.6me.nt .6 e.~e.h $ Plumb~n.g Se.Jtv~e.e. Ce.n:te.Jt - Plmbg. PeJ!.1tL.4 #44-7222 Uvtity Ave. $ TfLe.a.6. Avtok.a County - July Fivte..o $ 50.50 116.00 863.75 102.00 21. 00 58.50 7.00 834.53 105.95 56.00 100.00 3,345.73 75.00 35.00 11.25 50.50 30.00 55.50 10.00 113.63 75.00 61.00 3,329.88 3,000.00 7.00 7.00 115.20 50.50 7.00 7.00 56.00 900.08 $301,541.26 RECEIPTS AND DISBURSEMENTS AUGUST 9 - 22, 1990 PAGE TWO RECEIPTS CONTINUED COn6umeJL6 - Znd qtJt. .oWVl. C.hMgU - $6,976.66 ZndqtJt. wa.:tVl.C.hMgU - $Z,160.18 COn6umeJL6 - Znd qtJt. .oe.tW1l. C.hMgU - $5,901.58 - Znd qtJt. wa.:tVl. C.hMgu - $1,463.87 DISBURSEMENTS - CHECKS # 37Z1 -#3145 DCA, Inc.. - PEIP In6U1l.anc.e pll.emium nOIl. Sept. nOIl. Mav~ Solheid, payll.oll deduction Equity TItte Co. - Re6und nOIl. oVVl.payment on a.o.ou.oment.o 601l. 1835 HaY6~eld Rd. MetJz.opo~an Wa.ote ContJtol Com~.o~on - Sept. .oWeIl. .0 eIl.v~c.e c.hMge BM~nu.o Rec.OIl.M COll.p. - Dog & L~quoll. Uc.en.oe boo/u NOJ1.Wut Bank Mn. N. A. - Pay~ng Agent Feu. on 1916 SanUMy SWVl. Bond dated 1-1-71 U.S. Wut - Phone at PaIl.k Bldg. Modell.n Fenc.e & M6g. Inc.. - Mat~ & ~n6tall~on 06 6 600t high c.h~n Unk 6enc.e at CentJz.al PaIl.k Knox Commell.ual Cll.edU - SuppUe.o 601l. CUy Bldg. -$92. 78 P~nt and mateJUa.U 601l. PMk Dept. - $151. Z4 NoJz.thVl.n StatC>J\ POWIZ-h.. Ca. - Ee.2..c.t U;til; Hall - $6Z.18, GaIl.age - $11.68, L~nt #1 - $18.56 L~6t #Z - $4Z.44,. L~6t #3 - $12.17, PaIl.k Bldg.-$8.55 PaIl.k L~g~ - $1.33, Pumphou.oe - $50Z.90 Steven Ung - July M~ntenanc.e Salall.y - PaIl.k M~VLtenanc.e - $49.00 AmeJUc.an N~onal Bank & TIl.Mt Co. - In.:tell.u.t payment 1979 StJted Re..oto~on Bond EhleJL6 & M.6 ouatu., I nc.. - SVl.V~c.u. Il.endell.ed ~n the .oale & ~.ouanc.e 06 $Z90,000 G.O. Imp Bond PubUc. Employeu. R~ement AMOC.. - Li6e In.oManc.e nOIl. M. Solheid, D. L~on & O. Hughu. , payll.oll deduction.o ~n Augu.ot nOIl. Sept payment L~gM:~ng P~nting - Letiell.he..ad.o, envelopu., blank .otoc.k BUIl.ke & HawUn.o - July Legal Feu GenVl.al - $118.80 - C~~nal - $1,988.16 CeVLtell.hiU Development - $99.00 1981 StJted Rec.on6tJtu~on - $468.16 Lake SanU~on Inc.. - Balanc.e due on ~v~ & Laku. c.lean up bln.o BaMy L. Blomq~t, Attoll.ney - Legal Feeo Il.e a.waJz.d on b~d - watell. fu:tJLibution .oy.6tem exteYl..6~on Telehone tJtan.o 6 ell. 61l.om GenVl.al Fund to pe.tty Ca.oh Chec.kJ.ng Ac.c.ount $ 9,136.84 $ 7,365.45 $ $ $ 3,376.66 $ $ $ $ $ 130. 16 3.90 32. 43 ZOO.OO '29.Z9 1,600.00 Z44.0Z $ 666.81 $ 144.96 $ 3,562.50 $ 2,500.00 $ 21.00 $ 85.36 $ 2,615.32 $ 385.71 $ '246.50 $ 125.00 $ 30 I 159. 19 $331,701.05 . RECEIPTS AND DISBURSEMENTS AUGUST 9 - 22, 1990 PAGE THREE VISBURSEMENTS CONTINUED T e.R.epho ne T ltaV/..6 6 e.Jt {litO m Gene.Jtal Fund to F.-Ute D ept. $ 3, 62 1 . 20 Equipment Sav~ng~ Account #10-19221 MMe.Jt ste.wM:t & AMOUa.:t~ Inc. - Eng~newn9 ~e.Jtv~c.~ $ 20,774.51 ltende.Jted July 1 thttough JutV 28, 1990 1987 S:tJtee.:t Rec.oV/..6:tJtuetion - $1,164.53 MUMUpal wa.:te.Jt Fund - $ 6 , 977. 31 Handwood Pon~ 2nd Ad~on Fund - $659.09 Ce.nte.JthLtf Ad~on - $9,163.68 Flood PlMn Ac.c.ount - $153.98 TIF 1-2 - $11.80 Pla.nMng & ZOMng Com~~~on C~y Map~ - $152.52 Gene.Jtal C~y C.hMg~ - $419.56 Rehb~n, Golden Me.a.dow~ - $413.08 SanUanlj S e.we.Jt Fund - $ 3 73. 91 Long TeJtm MMntena.nc.e Fund - $77.23 HMdwood Pon~-Pond , ~UJtvey dJtMnage ~~u~ and GJta.de. - $1,131.31 Ha.Jtdwood Pon~, 1~t Ad~on - $76.51 F.M. FJta.:t:talone. Exc.av~ng & Glta~ng, Inc.. $102,682.80 Pita j ec.:t: Cen:te.JthLtf F~t Ad~on BALANCE IN GENERAL FUNV AS OF AUGUST ZZ, i990 ~143, 114.19 $188,586.86 Pursuant to due call and notice thereof, the Centerville City Council held a suplemental assessment hearing on August 20, 1990 for the 1987 Street Reconstruction project as required by the Anoka County District Court. Mayor Haberman called the meeting to order at 7:15 p.m. Present: Pelton, Neumann. Absent: Burgstahler. The following audience members asked questions regarding the assessment: Bruce Lattu, 7224 Mill Road; Mike Moreland, 1540 Peltier Lake Drive; Bonnie Preiner, 1724 Peltier Lake Drive; Florence Seashore, 1693 Peltier Lake Drive. Motion by Pelton, second by Haberman to approve a resolution to adopt the assessment roll for the reassessment of the 1987 Street Reconstruction Improvement project as ordered by the Anoka County District Court, motion carried unanimously. Motion by Haberman, second by Pelton to extend the repayment period to three years for the reassessed properties ordered by the Anoka County District Court, motion carried unanimously. Motion by Neumann, second by Pelton to table discussion as to whether refunds for the reassessed properties ordered by the Anoka County District Court shall be distributed to the former or current property owners, until such time that the City could seek the legal opinion of Barry Blomquist, Attorney at Law, motion carried unanimously. ~otion by Neumann, second motion carried unanimously. by Pelton to adjourn the hearing, Meeting adjourhed at 7:35 p.m. Pursuant to due call and notice Council held a budget meeting on called the meeting to order at Neumann. Absent: Burgstahler. thereof, August 20, 7:40 p.m. the Centerville City 1990. Mayor Haberman Present: Pelton, Motion by Haberman, second by Neumann to set public hearing dates for the 1991 budget to be November 19, 1990 and December 6, 1990, motion carried unanimously. The Clerk/Administrator presented a proposed Discussion evolved around a brief discription of the items. 1991 budget. budget line Ted Erkenbrack, 7377 Peltier Circle was present and participated in the discussion. The Clerk/Administrator noted that staff had conducted an informal survey of Mayor and Council member salaries in the metro area for cities under 2,500 population. She advised that the average Mayor salary was approximately $86 per month and that the Budget Meeting Minutes - CC page two August 20, 1990 average Council member salary was approximately $56 per month. Motion by Neumann to increase the Council member salary from $50 per month to $75 per month and the Mayor salary from $150 per month to $175 per month. Discussion followed. Council member Neumann moves to amend his motion, second on the amendment by Haberman, to increase the Council member salary from $50 per month to $85 per month and the Mayor salary from $150 per month to $175 per month; effective January 1, 1991, motion carried unanimously. It appeared to be the concensus of the City Council that engineering fees be seperated from the "Other" account. Photocopies were discussed. Mayor Haberman and Council member Neumann appeared to feel that information copied for the Council members was excessive. Council member Pelton noted the importance of staying informed. The Clerk/Administrator advised that it is often difficult to choose which items to include in the packet. Often times a Council member will note that they did not want the information, however, a different Council member may comment that the same piece of information was very helpful. The Clerk/Administrator advised that staff does try to use discretion. She also noted that by supplying as much pertinent information as possible it is also a protection to staff which is always in danger of being accused of not informing the Council on any item. It was agreed that Mayor Haberman and Council member Neumann will bring specific examples of regular items that they would like to see eliminated from the packet. Discussion of the proposed 1991 Lino Lakes Police Service contract. Mayor Haberman noted that the cost of the service has doubled from 1988 to present. He advised that he has not see a double in the service. He noted an instance where the police department was called at 2:15 a.m. because of vandals. An officer did not respond until 2:47 a.m. He suggested that possibly Columbus Township and Centerville could work out a program with Anoka County for police protection which utilized one car and staggered hours. City staff is requested justification of the to contact Lino Lakes to inquire about proposed cost of service; whether or not Budget Meeting Minutes - CC page three August 20, 1990 Police State Aid had been deducted from the cost; and to obtain the 1991 Lino Lakes proposed police budget. It appeared to be the concensus of the City Council that in order to budget appropriately for a replacement snow plow, the "Capital Improvements" account should be increased to $15,000. It appeared to be the concensus of the City Council that in order to budget appropriately for repair and upgrade of the current fire hall/city hall facilities, the "Building Fund" account should be increased to $10,000. City staff will ask the City cost effective street lighting costs at a minimum. Engineer whether there is a more unit to help keep the utility The Park and Recreation budget was discussed. Council member Pelton suggested that with each piece of equipment or building, 5% of the capital expenditure cost should be put aside each year for maintenance. Notion by Haberman, second by Pelton to remove the "No Smol~ing" question at the bottom of the employee applications, motion carried unanimously. Notion by Pelton, second by Haberman to request a physical for the temporary part time person to be hired; the Clerk/Administrator is authorized to hire JoAnn Merrit to this positions through September 1990 to continue contingent upon work availability for a dollar amount not to exceed $1,200; the position will be offered at $5.50 per hour, however, the Clerk/Administrator has the authority to negotiate up to $6.00 per hour; motion carried unanimously. Notion by Pelton, second by Haberman to direct Udo Wegman, part time temporary employee to take a physical so that any possible limitations he may have can be recognized in his work assignments, motion carried unanimously. Motion by Neumann, second by motoin carried unanimously. Haberman to adjourn the meeting, Meeting adjourned at 9:34 p.m. Respectfully submitted, Tamara M. Miltz-Miller Clerk/Administration Pursuant to due call and notice thereof the City Council of the City of Centerville held their regular meeting on Wednesday August 8, 1990 at City Hall. Mayor Haberman called the meeting to order at 7:00 p.m. Present: Peterson, Pelton, Burgstahler, Neumann. Motion by Burgstahler, second by Pelton to approve the July 25, 1990 City Council meeting minutes with the following corrections: Page two, paragraph four: to insert as one of the properties considered for rezoning "1969 Main street"; Page three, paragraph two now reads: "...eventually Centerville will be served throughout the City, this happens everywhere. " amend to read: "... eventually Centerville will be served by water throughout the City, this happens everywhere. " Page eight, paragraph Clerk/Administrator Attorney, ..." four now reads: shall ask Bill Hawkins, "The City amend to read: Hawkins, ci ty Campbell..."; "The Clerk/Administrator shall ask Bill Attorney, and Police Chief Dean Haberman - aye, Peterson - aye, Pelton - aye, Burgstahler - aye, Neumann - abstain; motion carried. AT n nTTrtT...'I'.....-- <oJ.....u uU~J..l'%:.O:>O:> Water Extension John stewart, City Engineer, was present to discuss a letter dated August 7, 1990 regarding water distribution extension. A copy of this letter is on file with the Clerk/Administrator. The letter advises that the City Attorney has reviewed the low bid of Northdale Construction for the proposed water project and he has found the bid to be valid. The letter is in reference to correspondence from Bill HaWkins, City Attorney, dated August 3, 1990 which advises that Northdale Construction's failure to acknowledge receipt of an addendum on the water bid did not have any substantial impact on the amount of the bid, and that as long as the bid did include the items that were requested in the specifications the omission was not material and the City could accept them as the low bidder. Motion by Burgstahler, second by Neumann to request Barry Blomquist, City Attorney, to review the bid of Northdale Construction with regard to their failure to indicate on the bid that they had acknowledged receipt of an addendum; the second opinion is being requested in light of a threatened lawsuit by Ro-So Contracting, Inc. who submitted the second lowest bid; motion carried unanimously. Meeting Minutes - CC August 8, 1990 Page 2 Motion by Pelton, second by Peterson to direct City staff to obtain quotes from three appraisers to give their opinions as to the possible increase in value for the properties which would have access to municipal water through the 1990 municipal water improvement project; a residential property in Royal Meadows and on Main street shall be evaluated; staff is authorized to accept the low bid to appraise the appropriate properties; motion carried unanimously. Motion by Burgstahler, second by Haberman to set the assessment hearing date for municipal water extension to be September 19, 1990 at 7:00 p.m. at Centerville City Hall, Haberman - aye, Pelton - aye, Burgstahler - aye, Neumann - aye, Peterson - abstain; motion carried. Clyde stockey, 1979 Main Street, asked several questions regarding the proposed project. -Can property owners retain their own wells? -Will there be a stub to each property? -How will the properties be assessed if they do not hook up? -Will the loss of landscaping and the right-of-way decrease the value of the properties? -Who will pay for the removal of trees that die with regard to root damage caused by the installation of the water improvement? -will the property owners be able to maintain access in and out of their driveway? -Are there plans for landscaping other than seeding? -The municipal water proposal appears to be to attract industrial and commercial businesses. Is the water flow adequate for those proposed businesses? The City Engineer and the City Council addressed Mr. stockey's concerns as follows. -A time period of five years for hook up was discussed by the City Council, but has not been decided. -One inch copper services to the property line and the curb box will be included for each property. -The properties will be assessed per foot of pipe and there will also be a hook up fee. -A conclusion has not been made with regard to a possible deferment of assessments, but since assessments are paid over time, a deferral would bear interest. -Hook up fees would be charged at the time of hook up to municipal water. -The Centerville Assessment Manual advises hook up charges can be assessed to the property. -MN DOT has standards and suggestions with regard to trees and their roots when excavating around them. -The city will try to save what it can, but if a tree is one Meeting Minutes - CC August 8, 1990 Page 3 to two feet next to the digging area, the property owner should expect to lose it. -There will be periods when the residents will have trouble getting in and out of their driveways, but the longest period of time that this should happen is 24 hours. -There is a provision in the specifications to remove trees in the right-of-way. -Centerville will work with the Lino Lakes Police Department to allow the property owners to park on the County Road during the construction period. -There are plans for sod and seed with regard to restoration in the project. -The pressure for the water is adequate for industrial and commercial businesses, but not enough pressure to sprinkle for fire protection. Center Hill John stewart, City Engineer, advised that Frattalone Excavating, the contractor for the Center Hill development project is having difficul ty obtaining compaction due to wet soil. Mr. stewart suggested putting down one lift of asphalt this year and the second lift next year. He suggested that it may be appropriate to obtain a warranty for two thaw cycles. Motion by Burgstahler, second by Haberman to direct Maier, stewart and Associates to contact Frattalone Excavating, the contractor for the Center Hill development improvement with a proposal regarding compaction and the number of lifts to be put down on the streets and an extended warranty period; Maier, stewart and Associates will bring a change order back to the next meeting; motion carried unanimously. Motion by Burgstahler, second by Haberman to amend the above motion to give the engineering liaisons (Council member Pelton and Council member Burgstahler) authority to grant final approval for the change order prior to the August _22, 1990 City Council meeting, motion carried unanimously. Council member Pelton suggested that we nail down a snow plowing policy before winter for the Center Hills development as the streets will not have final acceptance prior to the 1990 - 1991 winter season. She requests the City council make snow plowing an agenda item for the August 22, 1990 City council meeting. ~ CORE Charges John Stewart, City Engineer, presented a letter dated August 8, 1990 to the City Council regarding connection charges water utility. A copy of this letter is on file with the Clerk/Administrator. Meeting Minutes - CC August 8, 1990 Page 4 Motion by Burgstahler, second by Neumann to amend the Assessment Manual as follows: now reads: "6.Water Connection Charge (WCC) This is a charge billed to all properties at the time of connection to the water system. The charge is the individual property share of the cost of the trunk, source and storage facili ties which make water service available. The charge for 1988 is $1,300 per equivalent residential units. Units are determined by a method similar to SAC units for sanitary sewer. This charge may be assessed against the property." amend to read: "6.Water Connection Charge (WCC) This is a charge billed to all properties at the time of connection to the water system. The charge is the individual property share of the cost of the trunk, source and storage facilities which make water service available. The charge for 1988 is $1,300 per equivalent residential uni ts. Residential units located in residentially zoned areas are determined by a method similar to SAC units for sani tary sewer. In areas whose zoning is other than residential or public, the water connection shall be based upon the greater of either a method similar to that for SAC units or a flat charge per acre. The acreage charge for 1990 is $3,300/ac. These charges may be assessed against the property." motion carried unanimously. Street Scape John Stewart, City Engineer, presented a letter to the City Council dated August 8, 1990 regarding amendments to the Street Scape standards. A copy of this letter 1S on file with the Clerk/Administrator. Mr. Stewart noted that utility companies have made requests for a more definite standard as to where to locate each utility. Mr. Stewart presented proposed amendments to page 4 and 5 of the City of Centerville's Street Scape Standards. Pages 4 and 5 show proposed revised exhibits which provide dimensions separating telephone, electric and cable TV as may be located in the 10 foot easement behind the right-of-way. Mr. Stewart also noted that the gas line is now shown to be located three feet behind the curb. Mayor Haberman suggested that the mail box on exhibits be brought up to date to the current City mail box standards. It was noted that the Utility Companies could request that they work together to have their lines next to each other versus complying to the City of Centerville Street Scape Plan. City staff shall draft a paragraph for the August 22, 1990 meeting which would allow for possible deviation from the Street Scape Standards by Meeting Minutes - CC August 8, 1990 Page 5 permit or authorization of the Clerk/Administrator who shall administer the special requests upon consultation with the City Engineer. Each request would be reviewed individually. 1969 Main street John stewart, City Engineer, advised the City council that the property owner at 1969 Main street has expressed concern with regard to run off from the Hardwood Pond Estates I development settling on their property. Mr. stewart advised that Maier, stewart and Associates is speaking both to Anoka County and to Gerald Rehbein, developer of Hardwood Pond Estates, to try to facilitate correction of any drainage problems which may be experienced by the property owner. NEW BUSINESS Golden Meadows Motion by Burgstahler, second by Haberman to request Maier, stewart and Associates to prepare a feasibility study for the proposed Golden Meadows town home project as per the recommendation of the Planning and Zoning commission; contingent upon receipt of proper escrow from Gerald Rehbein, the developer; motion carried unanimously. OLD BUSINESS Hardwood Pond Estates Drainage Concerns Kent Roessler, President of Kenco Construction, was present to address the drainage concerns in the Hardwood Pond Estates I development. -Gerald Rehbein developer has taken care of regrading some of the drainage easement. -The gist of the letter received by Kenco Construction from the City appears to be a request for Kenco to regrade and resod the drainage areas. -The builder. guarantee of final grade of the lot is to take a bobcat to level out the lot slopes to the exterior perimeter of the lots so that the homes will not have wet basements. -The drainage easements in the Hardwood Pond Estates I development have slight depressions for which the homeowner is responsible. -He believes that most of the homeowners have received dirt to help correct the problem and that he would be glad to meet with the homeowner/developer to help them know what it is they should be doing to correct the depressions in the drainage easements on their lots. -The drainage easements are graded to industry standards. -He apologizes for not being at previous meetings, but is here now and offers black dirt to the homeowners which need Meeting Minutes - CC August 8, 1990 Page 6 it to correct the deviations in the easement areas and that he will meet with the homeowners on site to decide what needs to be done to correct any drainage problems. -The property is now private and he has a concern bringing a bobcat in to regrade the easement areas. -There is no flooding or substantial standing water in the easement area. It appeared to be the consensus of the City Council that: -This issue should be further resolved between the builder, the developer and the homeowner. -That there is little else the City can do to facilitate correction of the problem. -The builder and developer are encouraged to continue their efforts to resolve resident concerns. -No further City action will be taken on this matter. Beverly Hughes, 1793 Center street, asked questions regarding the Hardwood Pond Estates I drainage concerns. 1987 street Reconstruction Reassessments The Clerk/Administrator presented three options for reassessment to be discussed by the City Council. -Option #1 addressed the reassessment of the petitioners in the 1987 street Reconstruction project Litigation. -Option #2 addressed the reassessment of the petitioners of the 1987 street Reconstruction Litigation in addition to the possibility of reassessing the properties that did not appeal the assessment. The assessment of the non- appealed properties for example purposes was estimated at $1,100 per property. -option #3 addressed the reassessment of the petitioners of the 1987 street Reconstruction Litigation in addition to the property owners which did not appeal the assessment to the extent that their assessment would be reduced by the approximate dollar amount that their taxes would increase over a 12 year period due to the reassessment of the petitioners. A copy of options 1, 2 & 3 are on file with the Clerk/Administrator. The City Council members expressed the following concerns and opinions regarding the 1987 street Reconstruction Reassessment. Mayor Haberman: -Option #1 is the only option. -It is nice to do what is right and just. If there were a way to do any other option he would like to do it. - Persons who appealed the assessments spent a considerable amount of money. Meeting Minutes - CC August 8, 1990 Page 7 -32 months have past since the original assessment and past and current Council members could have brought the case to mediation and not have cost the City the dollar amount it has to pay for the assessments. -The petitioners have extended themselves and they have put their money on the table. -If the City were to pursue option #3, the persons who did not peti tion the courts would have 30 days to appeal the assessment so that they could bring suit against the city. -If the City were to reduce the assessments to $1,100 to the persons who did not originally petition the assessment, it would be an injustice to those who did sue. -He would consider option #2 if the City were to pay the court costs of the petitioners to include appraisals. Council member Peterson: -He agrees with some of Mayor Haberman's statements. -Persons did go out of their way to bring the case to court. -However, it is not right to ask the rest of the properties being assessed to pay 125% of the assessment. -There is no good way to resolve the issue. -There has to be a means to divide the assessment as close as the City can, and it will never turn out right for all persons. -Feels that something does need to be done with regard to the persons who did not appeal the assessments. -Two wrongs do not make a right. -There may have been some persons who did not appeal which had hardships at the time and could not pay the dollar amount to participate in the litigation, and maybe there were some that just didn't feel they could take the chance. Council member Pelton: -She was involved in the litigation against the City, but at this point does not feel she will gain or lose by future decisions. -She feels that others have extended themselves to have the opportunity to become involved in the litigation process. -She does agree with Mayor Haberman's statements with regard to repayment of court costs to the petitioners. -She does have a problem with the $1,100 figure in option #2. The Clerk/Administrator cautioned both Mayor Haberman and Council member Pelton that recommendations or suggestions with regard to options #2 or #3 with the stipulation that petitioners be reimbursed for litigation costs could be a possible conflict of interest. Council member Burgstahler: Meeting Minutes - CC August 8, 1990 Page 8 -He did not want to dwell on past decisions of the City Councils. -He felt it unfortunate that much money has gone out the door for litigation costs. -He advised that negotiation and mediation since the end of the previous City Council has not been an option. -He favored some type of solution that would not penalize any persons involved. -He is not prepared to make a recommendation at this City Council meeting. He would like to speak to the City Attorney in more detail. -The City of Centerville is approximately one quarter of a million dollars short as a result of the judgement which now makes it difficult for the City of Centerville to do the projects it would like to. Council member Neumann: -The City Council has voted not to appeal the litigation due to possible increase in cost and the proposed odds of a successful appeal. -He would like to see more options for a fair adjustment to the persons who did not petition for an appeal. -He is concerned that in using option #3 the City would open itself up to litigation. The following residents were present and asked questions and expressed concerns regarding the 1987 street Litigation Reassessments and Proposed Reassessments. Dan Kupfer, 1761 Center street steve HUlback, 1736 Center street Jeff Daas, 1737 Center street Beverly Hughes, 1793 Center street Mike Habas, 7167 Shad Avenue Wayne Hanson, 7200 Mill Road Art Mohler, 1756 Peltier Lake Drive Mary Jane Lang, 1559 Peltier Lake Drive Rebecca Campbell, 1745 Center street Archie Gay, 7154 Shad Avenue Motion by Pelton, second by Neumann to direct City staff to meet with Council member Burgstahler to investigate other options for a possible reassessment to the properties not involved in the 1987 Street Reconstruction Litigation; -all City Council members are requested to contribute their thoughts for possible solutions to City staff; -City staff shall pursue the city Council suggestions to attempt to obtain the best option possible for City Council consideration; motion carried unanimously. Meeting Minutes - CC August 8, 1990 Page 9 Proposed Extension of Municipal Water Dick Brown, 1979 Main street, appeared at the City Council meeting after discussion of the proposed municipal water extension to the industrial park. Mr. Brown advised that he would also like to be invol ved to petition to the City of Centerville to rezone his property from commercial to residential. Lake Sanitation Tip Fee Increase - Request for Back Billing Mary Ayde, Lake Sanitation, was present at the meeting to discuss increase in tipping fees, possible information to be inserted in the City newsletter and to update the City Council on the progress of the City of Centerville's abatement efforts. Ms. Ayde presented a letter dated August 8, 1990 regarding the tip fee increase-pass thru, and a letter dated August 7, 1990 regarding waste abatement program update. A copy of each of these letters is on file with the Clerk/Administrator. Motion by Burgstahler, second by Peterson to authorize Lake Sanitation to pass an lncrease in tipping fee through to Centerville customers effective August 1, 1990; the monthly billing will increase from $16.00 per month to $16.80 per month; motion carried unanimously. Mayor Haberman expressed concern regarding the monthly billing of the solid waste pick up. Council member Pelton noted that she has received consistent requests for volume garbage pick up. Motion by Burgstahler, second by Pelton to refer the above concerns to the solid waste sub committee and that the information shall be presented at the next appropriate City Council meeting, motion carried unanimously. Municipal Facilities Mayor Haberman advised that the Clerk/Administrator; Bill Hawkins, city Attorney; Carolyn Drude, Municipal Advisor; and himself had met with representatives of Ryan Construction to attempt to facilitate some type of agreement through which the City could work with a design builder. Mayor Haberman advised that it appeared that through the conversations this would not be a possibility. Motion by Burgstahler, second by Neumann to request that Racchinni and Associates Architects put together a feasibility study for the proposed municipal facility for the City of Centerville at a dollar amount not to exceed $1,600; Aye - Peterson, Pelton, Burgstahler, Neumann; nay - Haberman; motion carried. Mayor Haberman advised that he is not convinced that the City Meeting Minutes - CC August 8, 1990 Page 10 should go with Racchinni, but that he felt that Racchinni could build a good structure~ Consent Agenda Motion by Burgstahler, second by Neumann to approve the following consent agenda items: A. To adopt a resolution to adjust the east west street name in the Center Hills first addition from 73rd Avenue to 72nd Avenue. B. To approve a reduction of letter of credit for the Hardwood Pond Estates II development contingent upon approval of the City Engineer that said reduction is appropriate, and upon his determination and recommendation as to what the reduction should be. C. To approve the appointment of Milo Bennett as full time Fire Chief to the Centennial Fire District as per the recommendation of the Centennial Fire District Steering Committee at a starting salary of $38,000 per year; -with a 6 month probationary period; -a review after a 6 month period to consider a pay increase; -a $3,000 moving allowance to be paid upon moving to the district; -to utilize the compensation benefit plan which Lino Lakes has with their employees; -for a one week vacation the first year to be taken after the 6 month probationary period; -use of the District car; -a 90 day notice is required by Mr. Bennett to leave the position or for the District not to renew his contract; -Mr. Bennett will begin the position on August 20, 1990. D. To authorize the Clerk/Administrator to purchase a fax machine; -through Sprint at a dollar amount not to exceed $1,000; should she find the warranty service and support to be satisfactory; -or to authorize the Clerk/Administrator to purchase a similar model through an alternative dealer for which warranty service and support would be available for a dollar amount not to exceed $1,400; motion carried unanimously. NEW BUSINESS Consent Aqenda Motion by Burgstahler, second by Peterson to approve the following consent agenda items: Meeting Minutes - CC August 8, 1990 Page 11 A. To approve the current draft of the quarterly City newsletter to include corrections, additions or deletions presented to the City staff by the City Council in writing. B. To set the budget hearing date for August 20, 1990. C. To approve Nite Lite Golf fund raiser at the Chomonix Golf Course on September 7, 1990 and October 5, 1990 to be coordinated by the Park and Recreation Committee. D. To approve the City Celebration on September 8, 1990 in order to help improve the awareness to the residents of the park and to promote the new Central Park building; to be coordinated by the Park and Recreation Committee. E. To accept the resignation of Council member Peterson effective upon receipt of his written resignation. F. Approval of vacation time for the Clerk/Administrator from August 27 through August 30, 1990. motion carried unanimously. Council member Burgstahler expressed concern regarding charitable gamblers and suggested that the City take more advantage of the potential revenue. He felt that the gambling groups have done a good job so far, but suggested that City staff contact the City Attorney for ideas and suggestions on how to better facilitate keeping the money within the community. Payment of Claims Motion by Peterson, second by Haberman to make the current payment of claims for the Centennial Fire District and for the City of Centerville, motion carried unanimously. Motion by Burgstahler, second by Peterson to adjourn the meeting, motion carried unanimously. Meeting adjourned at 10:25 p.m. Respectfully submitted, T~~~~~~'~~~1 Clerk/Administrator TMM/dkg RECEIPTS AND DISBURSEMENTS - AUGUST 1 - 8, 1990 BALANCE IN GENERAL FUND AS OF AUGUST 1, 1990 RECEIPTS I van BMOil - l.6t & 2 nd qtJt. .6 WeJl. b,iLUng Plumbing SeJl.vuc.e. Ce.nteJl. - Plmbg. PeJl.m--U.6 #38, #39 Ke.nc.o COn.6tAuc.tion - Bldg. PeJl.mit.6 #90-71 & 90-72 7173 & 7168 Bhian D~. RobeJLt F~anMe.n - Copy 06 City .6tAe.e.t map Swe.Vl..6on Heating & AIC - Htg. Pe!l.mi;t #48 PMe.nt COVl..6tAuc.tion - Bldg. peJl.mli #90-73 7186 Cle.M Ridge. Ke.nc.o COVl..6tJtuc.tion Co. - Bldg. p~li #90-74 &#90-75 7222 & 7228 UVl.ity Ave.. Ju.1J.e. Fe.n.6t~ak.eJl. - Vag Uc.e.Vl..6e. #533 HOWMd Bohanon Home.!.> - Bldg. PeJl.md #90-76 1823 HaY6ie.td Rd. HOWMd Bohanon Home.!.> - Bldg. PeJl.mit #90-77 1833 Houte. C~c.te. Re.gi.6teJl.e.d Ab.6tAac.te.M - Mul1ic.ipal Wa.teJl. Payo 6 6 7198 B~an D~. RiC.C.M He.a.ting - Htg. peJl.mitJ.> #90-50 & 90-51 S~e.y F~bank..6 - 1990 Liquo~ & c;gMe.tie. Lic.e.n.6e.!.> 60~ T. M'.6 , Ce.nteJl.ville. Plaza DISBURSEMENTS - CHECKS #3694 - 3726 AmeJl.ic.an Na;Uo na.t Bank - I nteJl.e.!.>t payment 0 n Mul1ic.ipal Wa.teJl. Bo nd date.d 3 - 1- 8 8 F~tM Hugo Bank. - Jut~ Tax de.po.6li 6o~ Fe.deJl.al Soc.. Se.c.. & Medic.Me. taxe.!.> Waldoc.h Spow - T~ac.:to~ ~e.ntal ~o~ AugU.6t AT & T - Long d{J.>tance. c.hMge.!.> IvU.dwe.!.>t Ga..6 - Ga..6 Uill: Hail - $7.94 GMage. - $7.24, PMk. Bldg. - $4.67 M~opotdan Wa..6te. Co~ol Commi.6.6.6ion - 11 SAC pefl.mi;t 6ee.!.> 60~ July Wa.te!l. P~oduc.t.6 Co. - 24 wateJl. me.te.M & paJd..6 Anoka County Humane. Soc.ie.ty - June. animal co~ol R00.6teJl. COn.6tAuc.tion - Ume.!.>tone. pMUng lot We.!.>t .6ide 06 hink, lMge. c.at gMding No~heJl.n state.!.> POWeJl. Co. - July .6tAe.e.t ughting u.s. We.!.>t - Hall phone Lake Sal1i;ta;Uon, Inc. - B,in & pick up 60~ Riv~ & Lake.!.> Cle.an u.p P~e.!.>.6 Pub.fJ..ca;Uo n.6 - July legal.6 EmeJl.a.ld 06 Dice. Supply - Mil.> C. .6 uppue.!.> Me.nMM - Suppue.!.> 60~ Pubuc Wo~k..6 Hugo Feed IvU.tt - Supptie.!.> 60~ Mainte.nance. Chapin Pubwh,[ng Co. - Ad 60~ bicL6, WateJl. D i.6 ~bu.tio n S (,{,6 tern e.xte.Vl.6io Vl.6 InteJl.nationM 06Dice. Stj.6te.m.6, Inc. - 1 ca.oe. toneJl. 60~ copy machine $308,744.16 $ 616.56 $ 92.00 $ 6,675.60 $ 5.00 $ 50.50 $ 3,361.58 $ 6,731.08 $ 10.00 $ 3,377.43 $ 3,229.88 $ 1,300.00 $ 101.00 $ 52.10 $ 25,602.73 $334,346.89 $10, 127 . 50 $ 2,240.02 $ 1,194.00 $ 7.26 $ 19.85 $ 6,534.00 $ 2,369.20 $ 46.08 $ 3,180.00 $ 764.35 $ 56.95 $ 3,150.00 $ 64.21 $ 74.69 $ 39.45 $ 130.92 $ 91.20 $ 71.00 RECEIPTS AND DISBURSEMENTS AUGUST 1 - 8, 1990 PAGE TWO DISBURSEMENTS CONTINUED Canol Pelton - Aug. Council Safa~y - $50.00, tax ($.73) J~y Pet~on - Aug. Council S~y - $50.00 Tax ($.73) BobBMg-5tah.e.Vt - Aug. Council SafMY - $50.00 Tax($.73) wattVt Neumann - Aug. Council SalMy - $50.00 Tax ($.73) Fed. $10.00, State $10.00 Geo~ge Habenman - Aug. Council Salany $150.00 Tax$2.18) G~angVt' -5 Inc.. - DA~ ef 60~ Uac.to~ TJUppef' -5 Mk.t. - Supp.U.~ 6o~ 06Mc.e & wy 62.9 gal. ga-5 60~ Uuc.k Anoka Ele.c.tJUc. Coop - 6 -5~ee.t Ugh:t6 Pic.k. Point SpoJtt.6 - MatVtiaf-5 60~ Night Gol6, pank. Dept. Uvand Efe.~c. Co. Inc.. - ~e. wiJUng pump at City HaLf BaMoti D~ng SVtvic.e. Inc.. - -5Vtvic.e. c.aff at City Hall to 6ix pump GenVtal Rep~ SVtvic.e - ~epa.in p~ 6o~ Lint 1 & 2 O~ville. Hugh.~ - July Mainte.nanc.e -5alany & milage. pank. Mainte.nanc.e - $172.43 Dale. LaMon - July Maintenanc.e. -5alany Pank Mainte.nanc.e. - $221.25 Udo We.gmann - June. & July Mainte.nanc.e. -5alany Pank Maintenanc.e. - $59.50 BALANCE IN GENERAL FUND AS OF AUGUST 8, 1990 $ 49.27 $ 49.'2.7 $ 49.27 $ '2.9.'2.7 $ 147.82 $ 10.45 $ 78.74 $ '2.8.96 $ 336.40 $ 73.40 $ 45.00 $ 156.09 $ 87'2.. 18 $ 521.98 ~ 196.85 $ 32,805.63 $301,541.26 RECEIPTS ANV VISBURSEMENTS - JULY 26 - 31, 1990 BALANCE IN GENERAL FUNV AS OF JULY 26, 1990 BECEIPTS FfutCUt Hugo Ba.nk. - Jul.y intVtu,t on Ge.nVtal Fund CheQQA..ng AQQount $312,578.90 $1,108.22 $ 1,108.22 $313,687.12 VISBURSEMENTS - CHECKS #3689 - #3693 T a.mCUta. M. M..U.:tz - MiU.Vt - J ul.y -6 alCUty & miia.g e. Ma.vi-6 So.thud - Jul.y -6a.lCUtCj & mUa.ge Sa.nna. Buc.k.bee - Jul.Cj -6a.lCUtCj & mUa.ge VebJta. GOf'l.-6ioJt - Jul.y -6a.laJty Public. Emp.to!je.e..6 RetiJte.ment AMoc.ia.tion - Jul.y PERA ContJtib~on $2,332.29 $ 909.40 $ 872.98 $ 90.88 ~ 737.41 $ 4,942.96 BALANCE IN GENERAL FUNV AS OF JULY 31, 1990 $308,744.16 Pursuant to due call and notice thereof the Centerville City Council held their regular meeting on July 25, 1990 at City Hall. Mayor Haberman called the meeting to order at 7:10 p.m. Present: Pelton, Peterson, Burgstahler. Absent: Neumann. Motion by Burgstahler, second by Peterson to approve the July 11, 1990 City Council meeting minutes, motion carried unanimously. APPEARANCES Municipal Facilities - Ryan Construction Mike Brennan of Ryan Construction appeared before the City council to discuss a proposal to construct proposed municipal facilities for the City of Centerville. Motion by Peterson, second by Pelton to authorize a meeting between Ryan Construction, Bill Hawkins - City Attorney, Carolyn Drude - Municipal Advisor, and City Staff for the purpose of determination if an arrangement can be made with regard to design build of a municipal facility by Ryan Construction; the options of lease purchase to also be discussed; motion carried unanimously. OLD BUSINESS Municipal Water to Industrial Park - Proposed Extension Council member Burgstahler expressed concern regarding the dollar amount that should be assessed for the project, the dollar amount which would be City financed, how the City will come up with the money, and concerning wrapping all the financing for the current projects in Centerville together. Motion by Burgstahler, second by Pel ton to table discussion of financing the proposed extension of municipal water to the Industrial Park until the August 8, 1990 meeting so that City Staff can meet to discuss all projects proposed within the City of Centerville with regard to financing and priority, motion carried unanimously. John Stewart, city Engineer, presented a letter regarding water distribution extension, dated July 25, 1990 to the City council. The letter included a tabulation of bids for the "Water Distribution System Extension Project". The bids were as follows: -Northdale Construction - $160,513.80 -RoSo Contracting Inc. - $162,467.90 -C. W. Houle Inc. - $168,400.00 The letter advised that Northdale Construction had not acknowledged receipt of the addendum to the bid which was a soils report for the general area. Stewart also noted that in a telephone conversation after the opening of the bids, Northdale Construction indicated that they did receive the addendum and just forgot to mark it on the cover sheet. Mr. stewart's recommendation was that the issue be reviewed further by the City Attorney and that action be delayed until the August 8, 1990 City council meeting. A copy of the July 25, 1990 letter is on file with the Clerk/Administrator. Meeting Minutes - CC July 25, 1990 Page 2 Motion by Peterson, second by Pelton to table acceptance and award of the bids for the Water Distribution System Extension and refer the issue of the missing acknowledgement of receipt of the addendum to Bill Hawkins, City Attorney, for his opinion; this matter will be discussed at the August 8, 1990 City Council meeting; motion carried unanimously. Mr. Stewart presented "Typical Residential Extension". A copy Clerk/Administrator. a letter dated July 25, 1990 regarding Water Assessments and Industrial Park of this letter is on file with the It was noted that for Centerville to be in strict conformance with the adopted assessment manual the front foot assessment in a business or commercial district would be higher than in a residential district. Motion by Haberman, second by Peterson to request that the Planning and Zoning Commission consider rezoning the following properties; -1973 Main Street -7105 - 20th Avenue North -1981 Main Street -1979 Main Street -1976 Main Street from commercial to residential consistent with the current Comprehensive Plan Future Land Use Map; motion carried unanimously. Motion by Burgstahler, second by Peterson to request the Planning and Zoning Commission address the zoning of the Robert Houle property at 7140 - 20th Avenue North and consider whether that property should be rezoned consistent with the Comprehensive Plan Future Land Use Map; motion carried unanimously. The following audience members were present and asked questions regarding the proposed water extension. -Leon L'Allier, 1973 Main Street -Larry Henning, 7105 - 20th Avenue North -Randy Schriber, 1981 Main Street -Clyde Stockey, 1979 Main Street -Pat Dahl, 7141 Mill Road -Sonny Dabruzzi, RoSo Contracting Inc., 7137 - 20th Avenue North Discussion of the value of municipal water to properties. Council members Peterson and Pelton noted significant drops in insurance when within 800 feet of a recognized hydrant. Meeting Minutes - CC July 25, 1990 Page 3 Mr. Stockey advised that he is an insurance agent and that the dollar amount of the insurance would not change much with regard to a decrease in fire rating or location to a fire hydrant. Council member Burgstahler noted several points. -The benefit is when the house is for sale with regard to increase in market value. -The current property owners probably could not tell a difference up front. -It is a question of who will benefit and of the City picking up a portion of the assessments. The City can't afford to do the project. -There is no question of an increase in value if municipal water were to become available to properties. For example old wells need to be replaced, repaired, etc. -If it is a question of who will benefit and if the City will be picking up a portion of the assessments, the city cannot afford to do the project. -The question is whether or not to defer the assessments. -Eventually Centerville will be served throughout the City, this happens everywhere. -He would like to see the assessment done without a defer option. Council member Pelton noted: -There is water available on Mill Road. -She can see the benefit to the property. -All properties will benefit from the water extension. -The municipal water is a selling point. -If the City does choose to defer the assessments, the residents should pick up the financing until they begin paying on those assessments. -Someone has to pay for the project, but there are no dollars in the City general fund. -The water will encourage industrial/commercial development and this will be a benefit to all. -The benefits outweigh the initial cost of the project. Mayor Haberman noted: -That he concurred with council member Burgstahler in as much as the project has to assessed concurrent with the project (no deferments). -He would like to see what the increase in value of the property would be. -This requires appraisals on the property with a reputable appraiser. Motion by Burgstahler, second by Haberman that for the purpose of developing the costs of the project, the City shall consider assessments on the project on a current basis (not deferred), Meeting Minutes - CC July 25, 1990 Page 4 motion carried unanimously. Motion by Burgstahler, second by Pel ton that when estimating financing for the water project the concept of area charges shall be used at a cost of $3,300 per acre, motion carried unanimously. Leon L' Allier, 1973 Main street, was present and made several comments. -Would the City consider moving the water line over to the shoulder of the road versus toward the property line. What would be the cost difference? -The properties on the north west intersection of Main street and 20th Avenue are the entry way to the City and he would not like to see that defaced. six properties are involved in this area. -If the city were to construct the water main south of the sewer line this may deter the County from increasing Main street to a four lane. -Would the City consider planting a tree in the boulevard as in other parts of the City? -Would the property owners be allowed to utilize their old or current wells for sprinkling gardens and lawns? -Would the concrete under the blacktop of his driveway be replaced? There is a water problem after the 1979 sewer was put in. Would the City correct this problem? Mr. stewart advised that with the bid of Northdale Construction, the cost per foot to jog the water main to run along the shoulder of Main street would cost between $12.00 to $18.00 per foot. He expressed concern that the residents would pay the extra dollar amount now to move the sewer to be constructed along the shoulder of Main street, and that five to six years from now the County would come through, widen the street and take out the trees, shrubbery and other vegetation anyway. Mr. stewart also advised the City would put back what was there and the water problem on Mr. L'Allier's driveway probably would not be corrected. The Clerk/Administrator advised that current City Ordinance does allow property owners to utilize their old well system for sprinkling their lawns and gardens. Council member Burgstahler noted that he would like to see the trees stay which are on the county right-of-way, but finds it hard to justify the rest of the City paying for jogging the water mains to avoid the vegetation. He suggested that if the vegetation can be saved and that the property owners abutting the right-of-ways involved would like to petition for the jog and volunteer to pay for it the City certainly would consider this option. Motion by Burgstahler, second by Pel ton to table ordering the ~ Meeting Minutes - CC July 25, 1990 Page 5 improvement of a water distribution system extension and also the acceptance/rejection of bids for the project, motion carried unanimously. Motion by Burgstahler, second by Peterson to consider the jacking of the water mains underneath Main street and 20th Avenue as per the plans and specifications to be part of a City CORE charge to be reflected in the feasibility study for Municipal Water Extension to the Industrial Park for the City of Centerville dated June 1990, motion carried unanimously. CORE Charges Motion by Burgstahler, second by Pelton to table discussion of water and sewer CORE charges until staff can meet to discuss the financial picture of the city, motion carried unanimously. 1987 street Reconstruction Litigation Motion by Burgstahler, second by Pelton to set the reassessment hearing date for the 1987 street Reconstruction project to be August 20, 1990, 7:00 p.m. at City Hall, motion carried unanimously. The Clerk/Administrator presented a summary of the dollar amount of paybacks of the reassessment to be distributed by December 31, 1990. This dollar amount is approximately $78,000. There currently is approximately $42,500 available in the 1987 street Reconstruction fund. It was also noted that current bond payments are approximately $53,000 to $69,000 per year. It appears that through the loss of incoming assessments, a large portion of the bond payments may have to be added to the general tax levy. A copy of this summary is on file with the Clerk/Administrator. Center Hill's First Addition John stewart, City Engineer, advised that he had met Council member Pelton and Gerald Rehbein on site to view the south drainage swale for the Center Hill's First Addition. He advised that Mr. Rehbein will obtain a legal description to be given to the City for a 20 foot drainage easement north of the south property line of the development. Mr. stewart advised that this would provide enough room to allow adequate accommodation for the City with regard to drainage. Mr. stewart also presented a copy of a drainage map which showed the proposed easement. A copy of this map is on file with the Clerk/Administrator. Motion by Haberman, second by Peterson to adopt the current grading plan for the Center Hill's First Addition as presented in amendment form at this City Council meeting except for the five lots east of Brian Drive, motion carried unanimously. Motor Home - Request for Temporary Permit Meeting Minutes - CC July 25, 1990 Page 6 council member Peterson made several comments. -There is a certain amount of reason that the restrictions for motor homes were put in to Ordinance #4. -He was not in favor of seeing motor homes parked on residential lots for an extended period of time. -He wouldn't have a problem for use for one to two weeks. -The ROdriguez's have been parked at 1960 Center street for too long already. council member Pelton noted: -The use of the motor home at the property has to be considered with regard to safety, public health and welfare. -The current building and sewer on that lot was not put in for two family use. -There is a campground with good facilities within one mile of the lot. -The City has received complaints and they need to respond. Motion by Peterson, second by Burgstahler to request the Planning and Zoning commission consider the implementation of a one to two week temporary permit for campers/motor homes for persons who like to visit their relatives and friends as an amendment to Ordinance #4, Section 34.10, motion carried unanimously. It appeared the consensus of the City council was that they understood that City staff would be taking action to enforce Ordinance #4 with regard to a motor home at 1960 Center Street which is being parked in the front yard of the residence and appears to have living sleeping and housekeeping activities being conducted within it. Optical Scan Motion by Burgstahler, second by Peterson to approve the Joint Powers Agreement/Contract with Anoka County for Optical Scan contingent upon their being no additional cost to the City of centerville, motion carried unanimously. The United Community Network Council member Pelton requested that the united Community Network be placed on the next agenda for discussion. Hardwood Ponds I - Drainage Concerns Motion by Haberman, second by Burgstahler that before City staff send letters to residents on the Hardwood Pond Estates I Development, the City staff is directed to first contact Bill Hawkins, City Attorney, to discuss the concern that in asking the residents to take down the sign would the city be in violation of their residents first amendment rights to protest, motion carried Uf\ Meeting Minutes - CC July 25, 1990 Page 7 unanimously. steering Committee Update The Clerk/Administrator advised the City Council that the number of candidates for the full time Fire Chief position has been reduced from five to three. The final interviews will be held July 31, 1990 beginning at 2:30 p.m. PETITIONS AND COMPLAINTS Bob Wright, 7139 Brian Drive, appeared before the city Council to express concerns that he has had with regard to the City, the developer and the builder changing their minds on what will be happening in the boulevard area with regard to trees, sidewalk and sod. The City staff shall forward a copy of current City street scape to Mr. Wright. Council member Pelton noted that Howard Bohanon has not swept the streets in the Centerhill development and requests that the City staff consult the City Attorney as to whether the City may withhold building permits until the streets are swept. She also requested that all streets in the development be swept. NEW BUSINESS Rink Dedication The Park and Recreation Committee submitted a written request that the City dedicate the Central Park Hockey Rink to Dick Garley in recognition of the volunteer effort put forth by Mr. Garley. It was noted that he volunteered over 80 hours of labor on the new hockey rink. He has also volunteered his labor on the baseball back stops and parking lot posts. It is noted that Mr. Garley's volunteerism started with the original hockey rink at the intersection of Centerville Road and Heritage Street. A copy of this written request is on file with the Clerk/Administrator. Motion by Pelton, second by Peterson to adopt a resolution to dedicate the Central Park Hockey Rink to Dick Garley, motion carried unanimously. Part Time Temporary Clerical Staff Motion by Pelton, second by Haberman to authorize the Clerk/Administrator to advertise, conduct interviews and make a recommendation to the ci ty Council for a temporary part time clerical staff person, motion carried unanimously. ~ Council member Peterson will check into the option of a modem Meeting Minutes - CC July 25, 1990 Page 8 versus a switch box for a FAX machine. council member Pelton will look into an ad she obtained through the mail for a FAX machine at a cost of $350.00. She will also bring up the touch tone phones which she has in her home to make sure that the phone would work with the City lines. council member Burgstahler advised that the machine that he has at his place of work has been in use for four years and has not been in need of a maintenance check. He will check on the brand name and report back to City staff. criminal Legal Fees Mayor Haberman expressed concern that as the City does not know a lot about the criminal fees being charged to the City other than the name of the person being tried, that there may be a possibility that Centerville could be charged for some of Lino Lakes court costs. The Clerk/Administrator shall ask Bill Hawkins, City Attorney, as to what could be done to help the City to better understand the criminal legal fees. Payment of Claims Motion by Burgstahler, second by Peterson to make the current payment of claims, motion carried unanimously. 1987 Street Litigation council member Peterson noted that Council members Peterson, Burgstahler and Neumann need to meet formally with the City Attorney regarding discussion of the 1987 Street Litigation and he expressed concern over what the City could do if all three could not meet and how could the process still be taken care of. This concern appeared to be regarding Council member Neumann's health and his ability to participate in the process at this time. Adjournment Motion by Burgstahler, second by Haberman to adjourn the meeting, motion carried unanimously. Meeting adjourned at 10:40 p.m. Respectfully submitted, Tamara M. Miltz-Miller Clerk/Administrator TMM/dkg RECEIPTS ANV VISBURSEMENTS - JULY 12 - 25, 1990 BALANCE IN GENERAL FUNV AS OF JULY 12, 1990 RECEIPTS SpJUgg.6 Plumb-tng & Htg. - Hea.:U.ng & Plumb-tng Pe.tr.mW 60Jt CentVtvUle ElementaJLY Sc.hool Land T..i.;t1.e Co - AM u.6ment .6 eaJLc.h Anoka County AuditoJt - June 1990 Tax Settlement Anoka County AuditoJt - Tax Inc.Jtement MOMU TJte.a.6, Anoka County - June 1990 F-tnu Jamu Steele COYl..6:tJtuc.lion - Balanc.e owed on Bldg. PVtm{t #90-55, CentVtv~e Sc.hool GaJLy Bland - Bldg. Pe.Jtmit #90-66 - Vec.k C 6 Yl..6 ume.M - 2 nd q:tJt. U:t.i.U.:ty bUUng.6 - Wa.:te.Jt & S e.we.Jt Ca.:the.JUne Rodge.M - Bldg. P~ #90-67 Pac.-L6-tc. Pool & Patio - Bldg. P~ #90-68, Pool Steve BJtown - Bldg. Pe.Jtmit #90-69 - GaJtage WUUam VOJtYl..6e.-L6 - Bldg. pe.Jtm{t #90-70 CJto.6.6town Plumb-tng - Pe.Jtmit.6 #90-36, 35,37 State 06 M-Lnnuota - HACA - $34,994.00 Equal-Lzalion A-Ld - $2,845.50 Loc.al Gove.Jtnment A-Ld - $6,614.00 VISBURSEMENTS Chec.k.6 #3676 - #3688 Vadna.i.6 Moto~ - 20 H.P. GaJLden :tJtac.toJt 60Jt PaJLk Vept. VCA Inc.. - IYl..6UJtanc..e. pJte.m-Lum.6 60Jt July & AugU.6t payJtoU de.duc.lioYl..6 Mav-L.6 Solhe.-Ld -tn June. & July Cente.nMal F-LJte V-L.6:tJt-Lc.t - 3Jtd q:tJt. .6haJLe. 06 CFV budget Ame.JUc.an Pav-tng & COYl..6:tJtuc.lion Co. - S:tJtee c.Jtac.k 6UUng - Royal Me.adow.6, Shad Ave.., M-LU Rd. Pe.ltie.Jt Lake VJt. & CenteJt St. Ma-LeJt Ste.waJL:t & M.6 Oc.-La.:te..6, Inc... - Eng-tnee.JUng .6 eJtv-tc..e..6 Jtende.Jted 5-27 th.Jtough 6-30-90 Ce.n:te.Jtv~e He.-Lgh:t.6 c.haJLge..6 - $2,642.94 Long Te.Jtm Ma.-Lnt. -, IYl..6pec.lion CJtac.k 6~n6-$300.47 Cen:te.Jt~ Veveiopme.nt c.haJLge..6 - $4,150.92 TIF 1-2 - $145.38 MUn-Lupal wateJt ChaJLge.6 - $8,417.28 Flood pla.-Ln c.haJLge..6 - $193.50 HaJLdwood PoncU E.6ta.:te..6 11 - Pond $959.64 BUJtke & Haw~Yl..6 - Ju.ne. Legal Fee..6 - Ge.neJta.l - $125.04 - C~nal - $1,638.52 C ente.Jt~ - $165. 00 - MUMc.-Lpal wate.Jt - $19. 80 HaJLdwood PoncU I - $95.00 Layne M-Lnne.6ota - LaboJt, paJL:t.o & dJUv-tng :t-Lme. 60Jt Jtep-t~ at PumphoU.6e BOaJLd & Admi~:tJta:toJt - Su.b.6c.JUplion to PJt066e.6.6-tonal Ne.w.6lwe.Jt .6 eJtv-tc.e. $ 201.50 $ 6.00 $148,094.94 $ 31,013.68 $ 1,146.09 $ 500.00 $ 61.85 $ 4,137.18 $ 61.85 $ 41.75 $ 152.00 $ 121 . 30 $ 153.00 i 44,453.50 $ 4,000.00 $ 417.52 $ 10,015.06 $ 3,128.75 $ 16,810.13 $ 2,043.36 $ 231.70 $ 79.00 $123,999.37 i2lQ.,li4~ $354,144.01 RECEIPTS AND DISBURSEMENTS Ju1.y 12 - 25, 1990 PAGE TWO DISBURSEMENTS CONTINUED Le.a.gue. 06 MiYl.Yl.uota C-<;tiu - Me.mbeJL6hip duu 9-1-90 to 9-1-91 FfutaJt Hugo BaYl.R. - IYL.teAut OYl. SavU:taJty SeweA Imp BOYl.d 80-1 Me.:tJr..opoWaYl. Wa..6te. CoVL.tJto.t Comm.-L6.6ioYl. - Augu.ot SewelL SVLvic.e. ChaJtge. TwiYl. City GaJta.ge. Ooon - SeAvice. & a.dju.ote.d doon No4.thelLYl. Statu POWVL Co. - E.te.ct. Util. 6- 9 to 7-9-90 - Ha.tt - $57.25, Ga.na.Se. - $11.94 Li6t #1. $23.30 - Li6t #2 - $38.69 Lint #3 - $12.02 - P~R. B.tdg. - $8.24 PaJtR. Ligh.t.o - $1.06 - Pumpl1ou.oe. - $421.09 BALANCE IN GENERAL FUND AS OF JULY 25, 1990 $ 486.00 $ 340.00 $ 3,'1;76.66 $ 51.34 $ 585.59 $ 41,565.11 $312,518.90 Pursuant to due call and notice thereof the City Council of the City of Centerville held their regular meeting on July 11, 1990 at City Hall. Mayor Haberman called the meeting to order at 7:00 p.m. Present: Peterson, Pelton, Burgstahler. Absent: Neumann. Motion by Burgstahler, second by Haberman to approve the minutes of the June 27, 1990 City Council meeting with the following amendments: Page 8, paragraph 1, now reads: "Motion by Pelton, second by Rehbein...", amend to read: "Motion by Pel ton, second by Peterson...": Page 9, paragraph 8, now reads: "Council member Pelton noted that Lot X Block X on the L'Allier Estates Development...", amend to read: "Council member Pelton noted that Lot 7 Block 1 on the L' Allier Estates II Development.. .": Page 11, paragraph 1, now reads: "Motion by Haberman, second to approve...", amend to read: "Motion by Haberman, second by Neumann to approve...": motion carried unanimously. APPEARANCES ~ Updated City Maps Tom Wilharber, Planning and Zoning commission member, appeared before the City Council to request authorization to have computerized maps prepared by Maier, Stewart and Associates at a 1 to 200 scale which would include overlays to be used within the City offices. The maps to be included would be sewer, water, zoning, flood plain, street and address. Future maps could include parks and aerial topography. The information will be kept on a disc a copy of which will be given to the City of Centerville. When the discs are updated, copies will be given to the City of Centerville. The cost of the maps would be $3,195.00 per a Maier, Stewart and Associates estimate. Maier, Stewart and Associates has advised that the City of Centerville could pay half the cost in 1990 and the remaining dollar amount in 1991. The Planning and Zoning Commission requests that the City Council participate in this expenditure by paying half the cost of the maps. Motion by Burgstahler, second by Pelton to request that Maier, Stewart and Associates prepare computerized maps as per the request of the Planning and Zoning Commission and as per the bid of Maier, Stewart and Associates, at a cost not to exceed $3,200.00: -this dollar amount will include the initial printing: -half of the cost of the maps will be applied to the Planning and Zoning Commission fund and half shall apply to the General Fund: -one half of the dollar amount shall be paid in the year 1990, the remaining dollar amount paid in the year 1991: motion carried unanimously. Meeting Minutes - CC July 11, 1990 Page 2 North Central Suburban Cable Communications commission II Ted Gonsior, Centerville Cable Communications Commissioner, and Michael Cusick, North Central Suburban Cable Communications Administrator, were present to go over the North Central Suburban Cable Communications Commission budget. Mr. Gonsior explained the 1991 budget to the City Council. He advised that it is estimated that Centerville will receive approximately $1,800.00 in franchise fees in the year 1991. The City equipment messages. regarding input and Council expressed concern regarding the quality of currently utilized by the City to type in programming Both Mr. Gonsior and Mr. Cusick also expressed concern the quality and requested that the City keep track of down time records as much as possible. Council member Pelton requested information on putting together programs for the Historical Society, a possible promotional piece for the City of Centerville for the Centerville Economic Development Task Force and an informational tape regarding the proposed Municipal Facility project. Mr. Gonsior advised that the City could use franchise monies. He noted that public access is for any person who would like to go through the training. They would be able to use company equipment and facilities free of charge, but that they would be donating their time. He noted that the pUblic access grants are not for government use, but are available for citizens of the community. There is approximately $60,000 in public access monies waiting to be used. Council member Pelton requested an example of a successful application of public access grant monies. Mr. Cusick shall forward a copy to the City of Centerville. Clerk/Administrator noted radio interference when taping the City council meetings live. Mr. Cusick will contact the Clerk/Administrator tomorrow to discuss this problem. OLD BUSINESS Hardwood Pond Estates First Addition John Stewart, City Engineer, submitted a copy of the Hardwood Pond Estates grading plan showing cut and fill calculations with regard to deviation between the requested survey elevation by the City Council and those grades which are represented by the City approved grading plan. He noted that elevations referred to points at the stakes. The following persons asked questions and supplied comments with Meeting Minutes - CC July 11, 1990 Page 3 regard to their concerns of wet back yards: Bill Emison, 7129 Brian Way Heinz Pedolzky, 7141 Brian Way Leon Pedolzky, 7141 Brian Way Mike Davies, 7156 Brian Drive Antoinette Knudsen,. 7149 Brian Drive Theresa Davies, 7156 Brian Drive Bob Wright, 7137 Brian Drive Addressing resident concern, the Clerk/Administrator advised that in the past the City offices have notified property owners in cases where final grade appeared to be a problem, and each property owner notified has taken care of the problems on their own. She also noted that it has been the report of the City Attorney that the city Council would not be able to take action against the developer regarding the final grade and that the City could not withhold building permits as leverage to require the builder to comply with the final grade requirements. Council member Burgstahler made several comments: -The final grade could better be addressed in future developer agreements. -He walked the project two days after the meeting. The sod and ground were saturated and if stepped on the sod appeared wet. There did not appear to be standing water. -Three fourths of the lots had some saturation. -He did not feel that there was puddling in the area, but that the ground was squishy. -He noted that June 1990 was the wettest month on record. -He also noted that the lots in the Hardwood Pond Estates development are small, and the back yards thus were not very large. This does reduce the area for children to play in. Mayor Haberman made several comments regarding the drainage concerns of the residents: -He advised that he walked the project after 1 1/2 inches of rain. -He walked the project the day of the rain. -He didn't see a significant amount of standing water. There was some in the third or fourth back yard. It looked like a grading problem in that particular yard. -The water was not standing in the project with three to four inches as reported by the residents. -He suggested cutting the areas as proposed on the grading plan. Council member Pelton suggested that monies spent on the residents proposed litigation may be better spent on the correction in their Meeting Minutes - CC July 11, 1990 Page 4 own back yards. She noted that the City Council has been aware of the residents concerns for a one month period. That the City has paid money to research the concerns. The City has consulted the City Attorney and the City Engineer. She noted that all the residents of Centerville are neighbors, and that the City Council was trying to work with property owners. She felt it unfair that the residents would make allegations and threaten a law suit. Council member Peterson noted that the residents have advised that they have a contract with the builder which requires the builder to final grade the individual lots. He suggested that the residents may have more recourse than the City to get results through this contract. Antoinette Knudsen, 7149 Brian Drive, felt that it was not the intention of the residents to require the City to take care of the problem. She advised that the residents are upset at the developer and the builder. They are upset that the City continues to work with the developer and the builder. She feels the developer and the builder are very unprofessional and very unsatisfying. She did recognize that the problem in the back yards does appear to be mushy sod. She advised that she appreciates the effort of the City Council thus far. Motion by Peterson, second by Pelton that per the letter from Kent Roessler of Kenco Construction dated July 10, 1990, he is willing to listen: -the City of Centerville requests that all property owners who have contracts/purchase agreements wi th Kenco Construction which specify that Kenco Construction (the builder) will bring the lot to fine grade will forward those contracts/purchase agreements to the City of Centerville; -the City of Centerville will send a copy of all submitted contracts/purchase agreements with a copy of the map submitted by Maier, Stewart & Associates on July 11, 1990 indicating deviation to the Hardwood Pond Estates grading plan to Kenco Consruction; -City Staff will investigate Kenco Construction through the Better Business Bureau and Home Owners Warranty (HOW), pending receipt of copies of the above contracts/purchase agreements; motion carried unanimously. Gerry Rehbein, developer of the Hardwood Pond Estates development, advised that there are other areas and other current property owners in Centerville that have 4 to 8 inches of water in their front and back yards which is significantly more than any standing water in the Hardwood Pond Estates development. He advised that he will give dirt to Mike Davies, 7156 Brian Drive, to help correct Meeting Minutes - CC July 11, 1990 Page 5 the low areas in his back yard. He advised that he will cut the swale by the City Park as per the submitted grading plan, and that he will try to fix the final grade on lots of the first couple houses are far as there is no sod. Center Hills First Addition - Assessment of Municipal Improvements Motion by Pelton, second by Burgstahler to adopt the assessment roll for municipal improvements on the Centerhill First Addition to R & R Leasing at a dollar amount of $289,000; -it is noted that the assessment method used was to divide the $289,000 equally among the 29 lots on the Centerhill First Addition development as per the approval of the property owners; -it is noted that this deviates from the current City assessment policy as outlined in the City Assessment Manual; motion carried unanimously. Center Hills First Addition - Drainaqe and Swales Jerry Rehbein, developer of the Center Hills First Addition development advised that there appears to be significant vegetation in the swales on the south side of the Center Hills First Addition development. John Stewart, City Engineer, will check the grading plan of that development and a representative of Maier, Stewart and Associates will go out on site with Council member Pelton for her review. It appears there might have to be a trade off between appropriate drainage and conservation of vegetation. Flood Plain John Stewart, ci ty Engineer, advised that they have recei ved positive feedback from the Department of Natural Resources and the Rice Creek Watershed District regarding the Flood Plain Study submitted to them for their review. Motion by Pel ton, second by Peterson to forward copies of the responses from the Department of Natural Resources and the Rice Creek Watershed to the Anoka County Highway Department and request initiation of an agreement for monetary and construction participation in the Flood Plain Reduction Project, motion carried unanimously. Extension of Municipal Water to the Industrial Park Dick Brown, 1976 Main Street, appeared before the City Council to express his concern regarding loss of vegetation in the right-of- way. Should the water pipe be installed to the north of the sewer line he advised that his concern is with the roses that he and Leon L'Allier, 1973 Main Street, have planted within County right-of- Meeting Minutes - CC July 11, 1990 Page 6 way. They do recognize that the roses are in the right-of-way area, but point out that this area is a beauty spot in Centerville. He noted that it is hard to put a value on roses as some of them are over 10 years old. He advised that if there is a possibility to avoid digging up the area he would like to try. He also noted that if the project could wait or the project be coordinated so that it was done in October, that both property owners would be able to remove their roses during the construction and replace them when the construction was complete. John stewart, City Engineer, advised that in addition to the rose gardens, a 12 inch spruce will also be eliminated. He advised that Maier, stewart and Associates has contacted the Anoka County Highway Department. Anoka County has advised that the City could run the water main south of the sewer line closer to the paved shoulder of County Road 14 (Main street) however, that cost would increase the per running foot by $9.00 due to shoulder replacement. The City could accomplish this task by making a jog around those property owners. It was suggested that the contractor may increase the bid if the project is held out until October. Motion by Burgstahler, second by Pelton to request Maier, stewart and Associates to place an addendum on the bid requests, requesting an additional line item delaying construction of the water mains in front of the properties of Leon L'Allier, 1973 Main street, and Dick Brown, 1976 Main street, motion carried unanimously. Motion by Haberman, second by Pelton to place on the July 25, 1990 City Council agenda options to generate financing for the proposed Municipal Water Extension and Assessment Options; -the above items will be discussed before the bids are addressed; motion carried unanimously. The City Council is reminded to review their assessment manual and gather their own thoughts with regard to options. Motion by Burgstahler, second by Haberman to accept the recommendation of the City Engineer to run the water pipe east of 20th Avenue along the north side of Main street and to provide accesses to the lots on the south side of Main street by 6 inch services, motion carried unanimously. NEW BUSINESS T. M. Liquor License Application Motion by Peterson, second by Burgstahler to approve the requested off sale liquor licenses for Marvin stutz - 1771 Lydia Avenue, Roseville; Shirley Fairbanks - 1771 Lydia Avenue, Rosevillei Thomas stutz - 2053 Marble Lane, Eagani Michelle stutz - 2053 Meeting Minutes - CC July 11, 1990 Page 7 Marble Lane, Eagan; -contingent upon approval by the Lino Lakes Police Chief, receipt of Certificate of Insurance and required bond, and approval by the state Liquor Control Commission, motion carried unanimously. The name of the liquor store will be changed from T. C. Liquor to T. M. Liquor. T. M. stands for Tom and Marvin. City Tractor Jerry Letendre and Neil Reisdorfer, Park and Recreation Committee members, appeared before the City Council to discuss the option of purchasing a smaller tractor to facilitate cleaning of the hockey rink and mowing around smaller areas which are hard to reach by the larger tractor. The Clerk/Administrator presented a summary of recommendations and facts submitted by the Public Works Director and Park and Recreation Committee. A copy of these notations are on file with the Clerk/Administrator. Motion by Pelton, second by Burgstahler that per the recommendation of the Park and Recreation Committee and the Public Works Director the City Council shall approve expenditure of Park and Recreation Funds for a tractor not to exceed $4,000.00, Peterson - aye, Pelton - aye, Burgstahler - aye, Haberman - nay, motion carried. It should be noted that Mayor Haberman expressed concern regarding purChasing two tractors. He felt that the larger tractor could be utilized with rink cleaning through volunteer help. Center Hill Special Use Permit - Request for Development Sign Motion by Burgstahler, second by Pelton to approve the request for a special use permit for a development sign for the Centerhill First Addition development contingent upon approval of the location of the sign of the Public Works Director and that the sign meet all requirements of the current City Ordinances; -the special use permit shall be reviewed in a one year period for renewal; -should renewal be granted there will be no additional fee; motion carried unanimously. PETITIONS AND COMPLAINTS Lois and Rita Rodrigous appeared before the City Council regarding their concern that the Building Inspector has advised that they are in violation of Ordinance #4, Section 34.10. The Clerk/Administrator read Ordinance #4, Section 34.10. The Clerk/Administrator advised the city had received two complaints Meeting Minutes - CC July 11, 1990 Page 8 that there are persons living in a motor home at 1961 Center street. She advised the Building Inspector was asked by Staff to visi t the site to review the complaint. It appears that the violation to City Ordinance #4, Section 34.10 is that the residents are sleeping, living or performing housekeeping duties within the motor home. The Clerk/Administrator also noted that there is a camp ground approximately 1/2 to 1 mile away from 1619 Centerville Road. Rodrigous' made several comments. -The motor home is their home, and they are offended that they can not sleep in their own home. -They request a temporary permit or a variance. -They are just visiting. They do not want to live on the lot. They are just there temporarily, but don't know how long. -They do not want to stay in the local camp ground with the white people. -They have had enough of this "shit" and they are sick of it. -The motor home is their home and no one is going to put them out of it. -They feel that the complaint is the result of bitching of the white people. Motion by Burgstahler, second by Peterson to request that City Staff check with the City Attorney to investigate the feasibility of an issuance of a temporary permit with regard to this situation; -the City Ordinance shall not be enforced until the investigation is complete; motion carried unanimously. OLD BUSINESS Anoka County Humane Society Contract The Clerk/Administrator shall call the Cities of Hugo, White Bear Lake and Forest Lake to inquire what facilities they use for animal services. Motion by Peterson, second by Pelton to table discussion of the Anoka County Humane Society contract until City staff can investigate facilities used by other Cities; -the City Staff is authorized to write to the Anoka County Humane Society to amend the proposed agreement to be effective through January 1, 1991; motion carried unanimously. Centerville Economic Development Task Force Member Appointment Motion by Pelton, second by Peterson that per the recommendation of the Centerville Economic Development Task Force the City Council appoints Tim Rehbine, Real Estate Agent, as a Centerville Economic Meeting Minutes - CC July 11, 1990 Page 9 Development Task Force Member, motion carried unanimously. Municipal Facilities Mayor Haberman submitted an outline of what actual costs would be through Ryan construction, a design build contractor, and through Rachinni and Associates, which is an architectural firm. His calculation appeared to show that the City would save approximately $2,000 with a design build. A copy of his calculations are on file with the Clerk/Administrator. council members made some of the following comments. Mayor Haberman: -Ryan Construction would absorb some of the fees of the general contractor as they are the general contractor. -Through Rachinni, the City pays Rachinni and also the general contractor. Council member Burgstahler: -He appreciates Mayor Habermans experience wi th Ryan Construction. -The only reason Ryan Construction would want this project would be to become more active in this market. This would be an advantage to the City as Ryan would have an incentive to do a good jOb in Centerville. -Rachinni has the advantage of aSking and addressing problems from other fire stations, and Ryan may not know these issues. council member Pelton: -Ryan appears to have a lack of experience with regard to a specific fire facility and this is of concern. -This is a small project. -The City would have to review the plans thoroughly to make sure that they meet Centerville's needs. -She's always been concerned whether Rachinni has the vigor wi th regard to construction and contracting administration. -She feels that Ryan Construction would be much more aggressive, but is concerned about the expertise of the design. -In her opinion Rachinni's intent is to build the most economical building at the expense of style. Council member Peterson: -Is concerned with Ryans lack of experience with regard to Fire Halls. -He questions how specific one needs to get for a Fire Hall. Does it have to be that specialized. The Fire Hall would be a big bay, a drain floor, extra floor strength for big Meeting Minutes - CC July 11, 1990 Page 10 trucks, a haz mat area. If the contractor were to do his homework, Ryan should be able to complete the project. Motion by Burgstahler, second by Peterson to request that Ryan Construction appear before the City Council at the July 25, 1990 City Council meeting with the appropriate contact representatives which would work with Centerville should they choose to hire them for any part of the proposed Municipal Facility project; -that City staff shall contact the City Attorney and inquire how the City would go about rejecting and accepting a contract build versus an architectural firm as request for proposals had been submitted; -City staff shall also investigate any concerns with regard to the state bidding laws; the City staff shall call the references supplied by Ryan Construction; motion carried unanimously. PETITIONS AND COMPLAINTS Fire Hall Site The Clerk/Administrator advised that the Lalondes have complained with regard to the site on which the Fire Hall is proposed to be built. It is their opinion that their mother donated the land to be used for recreational purposes only. They do recognize that this specification was probably not put on the title. Council member Pel ton suggested naming the Fire Hall after Mr. Peterson as was done with the hockey rink when it sat on that site. Erosion The Public Works Director will check the sod and erosion on the first two lots off Peterson Trail on the north side of the intersection of Peterson Trail and Fox Run. Street Light It is also noted that the street light on Hayfield Road stays on all the time. Centerville Heights Street Sweeping - Vandalism/Trespassing It was requested that when the builder sweeps the streets in Centerville Heights that he does the whole development and not just in front of specific sites. Bohannon Homes shall be notified that children appear to be playing in his homes which are waiting to be occupied. PUD Proposal Motion by Burgstahler, second by Peterson to require the City Planner to review the PUD proposal for townhomes on the east side of 20th Avenue; concern was expressed that the City has Meeting Minutes - CC July 11, 1990 Page 11 not encountered a project of this type and scale; -Alan Brixious of Northwest Associated Consultants shall conduct the review; the developer shall submit $1,000.00 in escrow for planning fees or a dollar amount as advised by Alan Brixious; -the developer shall submit the appropriate escrow Engineering fees for review through preliminary plat; motion carried unanimously. Payment of Claims Motion by Peterson, second by Haberman to approve the payment of claims of the Centennial Fire District and of the City of Centerville, motion carried unanimously. Adjournment Motion by Peterson, second by Burgstahler to adjourn the meeting, motion carried unanimously. The meeting was adjourned at 11:10 p.m. Respectfully submitted, ~J .1 "l/ "'- a~vta~ ~'1}I(,fts:~lJ!{L Tamara M. Miltz-M~lrer Clerk/Administrator TMM/dg RESOLUTION ADOPTING ASSESSMENT WHEREAS, pursuant to proper notice duly given as required by law, the council has met and heard and passed upon all objections to the proposed assessment for the municipal improvements of the Center Hills, First Addition development. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CENTERVILLE, MINNESOTA: 1. Such proposed assessment, a copy of which is attached hereto and made a part hereof, is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein included in hereby found to be benefited by the proposed improvement in the amount of assessment levied against it. 2. Such assessment shall be payable in equal annual installments extending over a period of five years, the first of the installments to be payable on or before September 15 and April 15 of each year and shall bear the interest at the rate of 8.51. per cent annum from the date of the adoption of this assessment resolution until December 31, 1995. To each subsequent installment when due shall be added interest for one year all unpaid installments. 3. The above payments shall be made directly to the City of Centerville as per the Center Hills, First Addition development agreement. 4. Should the City levy the assessments to the county auditor as per the development agreement, the following items shall pertain to collection: A. Such assessment shall be payable in equal annual installments extending over a period of five years, the first of the installments to be payable on or before the first Monday in January, 1990 and shall bear the interest at the rate of 8.51. per cent annum from the date of the adoption of this assessment resolution until December 31, 1995. To each subsequent installment when due shall be added interest for one year all unpaid installments. B. The owner of any property so assessed may, at any time prior to certification of the assessment to county auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the city treasurer, except that no interest shall be charged if the entire assessment is paid within 30 days from the adoption of this resolution; and he may, at any time thereafter, pay to the city treasurer the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before October page two 10 or interest will be charged through December 31 of the next succeeding year. C. The clerk shall forthwith transmit a certified duplicate of this assessment to the county auditor to be extended on the proper tax lists of the county, and such assessments shall be collected and paid over in the same manner as other municipal taxes. Adopted by the council this 11th day of July, 1990. ~u~4~A~ ( Mayo, 1 ) .~ / ~,_ ._-.- _ t' / _ ._ / -:/' "'-l i1h'\L11'f( '11};/.1 0-1J 11(:" Clerk/Admini tr t RECEIPTS AND DISBURSEMENTS - JULY 1 - 11, 1990 BALANCE IN GENERAL FUND AS OF JULY 1, 1990 RECEIPTS UnA..VeJL6a..t TUle In6. Co. - M.6e..6.6ment payoMJI .6WVL 1737 Main St. C~O.6.6town Plumbing Co. - Plumbing p~ #90-29 to #90- 33 Cathy Seott - Dog Lieen6e #531 Regi.6tVLed Ab.6~aeteJL6 Ine. - MunA..upa..t WatVL payonn 71 6 7 B~an D~. R & R Lea.6ing - E.6MOW nO~ CentVL Hill AdcfU.,[on P~Q De~eation Fee - $15,950.00 Admini.6tnation Fee - $2,320.00 Pa.6t due Engine~ng Fee - $3,600.00 Engineening E.6MOW - $5,400.00 Atto~ney E.6MOW - $500.00 DevefopVL In6taffed Imp~oveme~ - $1,000.00 Swen60n Heating & A/C - PVLmit #90-41, 1862 P~e V~. Swen60n Heating & A/C - PVLmit.6 #90-59 & #90~58 J an P liman - M.6 e..6.6 ment .6 e~eh Noflthwe.6t TUle & E.6MOW - M.6e.6.6ment Se~eh Regi.6tVLed Ab.6tMeteJL6, Ine. - MUnA..upaf WatVL payonn Lot 9 BlQ 2, HWP II How~d Bohanon Home..6 - Bldg. PVLmli #90-61 1850 Houfe C~ele How~d Bohanon Home..6 - Bldg. PVLmit #90-62 7178 Pete!L6on T~ How~d Bohanon Home..6 - Bldg. PVLmli #90-63 1868 P~e D~. CentennJ..af F~e Vi.6tniet - 2nd qtn. 1990 Vep~euation on F~e Equipment & App~U.6 Seott Rieh~d6on - Heating pVLmit #90-44 Cindy Av~en - Dog Lieen6e #532 David PVLQin6 - Bldg. PVLmit #90-64 - DeeQ Swen60n Heating & Coofing - PVLmit #90-46 Sp~gg.6 Plumbing & Heating - 1990 ContnaetoM Lieen6 e Regi.6tVLed Ab.6tMeteJL6 Ine. - Muniupaf watVL payonn Keneo - Bldg. P~ #90-65 - 7185 B~an V~. COn6umeJL6 - l.6t qtn. u:tU..ity bilfing.6, .6WVL & watVL VISBURSEMENTS - CHECKS #3634 - #3675 CheeQ #3659 - Void FiMt~ Hugo BanQ - 2nd q~. 1990 nO~ FedVLa..t, Soe. See. & Medie~e Tax Vepo.6li, EmployVL & Employee..6 FiMt T~U6t - 1987 S~eet Bond - IntVLe.6t Metnopofitan Wa.6te Contnol Commi.6.6ion - June SAC Fee.6 (8) Metnopofitan In6peetion SVLviee - 2nd qtn. 1990 In.6peetoM Fee.6 nO~ Bldg. Plumbing, Heating & A/C PVLmit.6 Minne.6ota State T~ea.6MVL - SMeh~ge nee..6 nO~ 2nd q~. Bldg . Plumbing & Heating P VLmm Metnopofitan In6peetion SVLviee - 2nd q~. 1990 Plumbing In6peetOM - 22 peJ1.rrliU $129,660.16 $ 1,005.35 $ 255.00 $ 10.00 $ 1,300.00 $28,770.00 $ 50.50 $ 101. 00 $ 7.00 $ 7.00 $ 1,300.00 $ 3,337.80 $ 3,417.05 $ 3,417.05 $ 1,810.35 $ 15.50 $ 10.00 $ 68.55 $ 50.50 $ 30.00 $ 1,300.00 $ 3,329.88 $ 168.55 $ 49.761.08 $179,421.24 $ 1,740.14 $19,312.50 $ 4,752.00 $15,812.73 $ 926.83 $ 550.00 RECEIPTS ANV VISBURSEMENTS JULY 1 - 11, 1990 PAGE TWO VISBURSEMENTS CONTINUEV VebJta. GOYL6-tOft - June -6alMY $ Oftvil.ie Hughe.-6 - June Ma,[ntenanc.e SalMY $ PMk Ma,[ntenanc.e - $78.38 Vale LaM 0 n - June Ma,[ntenanc.e SalMY $ PMk Ma,[ntenanc.e - $159.38 Steven King - June Ma-i.ntenanc.e SalaJty $ PMk Ma-i.ntenanc.e - $89.25 CaJtol Z066 Pelton - July Counw SalaJty $ $50.00, Medic.aJte Tax (~.73) JeJUuj PeteA60n - July Caunw SafuJty $ $50.00, Medic.aJte Tax ($.73) Bob Bu.Jtg-6tahfe.Jt - July Caunw SalMY $ $50.00, Medic.aJte Tax ($.73) waUe.Jt Neumann - July Council SalaJty $ $50.00, State - $10.00, Fed. $10.00 Medic.aJte ($.73) Public. Employee.-6 Re.tiJtement AMocJ..aUon $ June PERA Co~bu.tion Anoka Elec.tJt,[c. Coop. - 6 -6tJteet UghU $ Commi!.:J-6-tone.Jt 06 Revenue - 2nd qtJt. 1990 State W-i.tholding $ Taxe.-6 60ft June Hugo Feed MLU. - Elec.t boxe.-6, tftMh bag-6,-bftMh blade $ GJtange.Jt'.6 - 50.9 gal. V-te.-6 e.f $ TJt-i.ppw Mkt. - PaJtk SUppUe.-6 - $28.00 & Gen. Wy Supply $ PubUc. Employee.-6 Ret-i.Jte.ment AMouat,[on - U6eIYL6.. $ Pfte.m,[um,6, payftoU deduilioYL6 60ft M. Solhud, 0, H~ghe.-6 & V. LaJt,6on Pfte.-6-6 PubUc.atiOn-6 - June legw EmeJtgenc.y AppaJtatM Ma-i.ntenanc.e 1 nc.. - Repa-i.Jt & ma-i.ntenanc.e on Foftd tJtuc.k, [abaft & paJtt-6 EmeJtafd 06Mc.e Supply - Cac.u.fatoft & m-tc.ftO ltec.oftde.Jt & m-i.-6 c.. -6 UppUe.-6 Com60Jtt PlM - Complete -tn.6.ta11.a.t.i.on 06 :two Com60Jtt-we will mo unted a-i.Jt c.o ncU.-t{.o n eA6 Mn. AMOC.. 06 Small c-tUe.-6 - Me.mbeA6Mp duu 601t 7-1-(10 to 6-30-91 Knox. - Step laddeJt & .6UppUU BaJtIty L. Blomqu.-i..6t - Legal 6eu fte Centenn-i.al F-i.Jte V-i..6tJt-i.c.t J o-tnt PoweJte Agftee.ment 11 pita pM ed amendment-6 to S ec.:U.o YL6 1. 1 & 2. 3 Abdo, Abdo & E-tc.k - 1990 CeJtt,[6-ted Aud-i.t Se.Jtv-tc.e.-6 U.S. We.-6t - Phone at PMk Bldg. Van Tou.JtvLU.e - 2nd qtJt. 4 P&Z Mee.:Ung-6 Lloyd V~ng - 2nd qtJt. 3 P&Z Mee.:Ung-6 Tom WilhMbe.Jt - 2nd qtJt. 4 P&Z Mee.:Ung-6 Kathy We.ik - 2nd qtJt. 3 P&Z Mee.:Ung.6 K~na VeJtmeulen - 2nd qtJt. 3 P & Z Mee.:Ung.6 Geoftge Habe.Jtman - July Council SalaJty $150.00 Medic.aJte Tax($2. 18) 76. 34 915.33 602.74 377.28 49.27 49.27 49.27 29.27 599.59 28.96 328.00 24.45 56.45 107.51 27.00 $ $ $ $ 2,765.88 $ $ $ 57.73 550.60 132.74 232.40 92.48 68.00 $ 4,650.00 $ 29.29 $ 40.00 $ 30.00 $ 40.00 $ 30.00 $ 30.00 $ 147.82 RECEIPTS ANV VISBURSEMENTS JULY 1 - 11, 1990 PAGE THREE VISBURSEMENTS CONTINUEV Steve V~xon - 2nd q~. PanR & ReQ. 3 Me~ng~ Gvr.and LeTendJte - 2nd q~. PanR & ReQ. 1 Me~ng L~nda VJvi..tU.ng - 2nd q~. PanR & ReQ. 3 Me~ng~ Pat Vow~ng - 2nd q~. PanR & ReQ. 1 Me~ng Nw.. ReJ.1{doftnvr. - 2nd q~. PanR & ReQ. 3 Me~ng~ BALANCE IN GENERAL FUNV AS OF JULY 11, 1990 $ $ $ $ $ 30.00 10.00 30.00 10.00 30.00 $ 55,421.87 $123,999.37 Pursuant to due call and notice thereof, the City of Centerville held a public improvement hearing on June 27, 1990 at City Hall. The purpose of the hearing was to hear all persons present regarding the proposal of extending municipal water to the Industrial Park. Mayor Haberman called the meeting to order at 6:35 p.m. Present: Peterson, Pelton, Burgstahler, Neumann. John Stewart, City Engineer, presented the proposal as written in the Feasibility Report for Municipal Water Extension to Industrial Park City of Centerville June 1990. A copy of the report and overhead slides used in the presentation are on file with the Clerk/Administrator. Audience members: Tim Rehbine, 1650 Beam Avenue, Maplewood; Gerald Rehbein, 6805 20th Avenue South; Steve Saiko, 7050 20th Avenue South asked questions of the proposed project. Mr. Stewart noted: _ The cost of the project would be $38.52-$50.00 per front foot. Approximately $75,000 of the cost of the project is for jacking under the County Roads. Approximately 2500 gpm is estimated to be available in the north east corner of the Industrial Park. Looping would increase the pressure to the Industrial Park. Council member Burgstahler commented that this improvement is more expensive to put in on developed than undeveloped land. The Clerk/Administrator noted that seventy-seven notices for the improvement hearing were mailed to possible benefiting property owners. Only four of those persons were in attendance at the meeting. Motion by Neumann, second by Burgstahler to adjourn the public hearing, motion carried unanimously. Public hearing adjourned at 6:59 p.m. Pursuant to due call and notice thereof, the City of Centerville held a public assessment hearing on June 27, 1990 at City Hall. The purpose of the hearing was to hear all persons present regarding the proposed assessment for municipal improvements on the Center Hill, First Addition development. Mayor Haberman called the meeting to order at 7:00 p.m. Present: Peterson, Pelton, Burgstahler, Neumann. Meeting Minutes - CC ,June 27, 1990 page two John Stewart, City Engineer, addressed the assessment. It was noted that: The bids came in less than expected, but that the City should leave the assessment at $289,000 to allow for contingencies so that the City would not be faced with a reassessment later if the project ran over. - The assessment roll does divide the assessment up evenly between all lots. This is a deviation from the current City assessment policy. The property owner appears to feel that this method would be the easiest for him and is agreeable. - The City would have the option to reassess the developer for a lesser amount should the project come in less than expected. - The past policy of the City has been to assess the properties at 2% above the cost of the bond. - Carolyn Drude, Municipal Financial Advisor, will be consulted as to the interest rate on the bonds for the project. She is expected to appear later on the agenda. Gerald Rehbein, developer, asked questions of the assessment. Motion by Neumann, second by Burgstahler to adjourn the public hearing, motion carried unanimously. Meeting adjourned at 7:10 p.m. Pursuant to due call and notice thereof, the City of Centerville held a public assessment hearing on June 27, 1990 at City Hall. The purpose of the hearing was to hear all persons present regarding the proposed assessment for municipal improvements on the Center Hill, First Addition development. Mayor Haberman called the meeting to order at 7:11 p.m. Present: Peterson, Pelton, Burgstahler, Neumann. No comments from the audience. Motion by Neumann, second hearing, motion carried adjourned at 7:13 p.m. by Peterson unanimously. to adjourn the public The public hearing was Meeting Minutes - CC June 27, 1990 page three Pursuant to due call and notice thereof, the City of Centerville held their regular meeting on June 27, 1990 at City Hall. Mayor Haberman called the meeting to order at 6:35 p.m. Present: Peterson, Pelton, Burgstahler, Neumann. Motion by Neumann, second by Burgstahler to approve the June 13, 1990 minutes with the following amendments: page four, paragraph nine - now reads - "Mr. Hawkins asked Mr. Rehbein is it was his intention..." amend to read - "Mr. Hawkins asked Mr. Rehbein if it was his intention..." page five, paragraph five - now reads - ".. .shall be planted, one each adjoining street." amend to read - ".. .shall be planted, on each adjoining street." page twelve, paragraph four - now reads - "Acting Mayor Neumann questioned the other members of the Council if there is a need..." amend to read - "Acting Mayor Neumann questioned the other members of the Council of a need..." page thirteen, paragraph three - now reads - ".. .need equipment to do their jobs." amend to read - ".. .need proper equipment to do their jobs." aye: Peterson, Pelton, Burgstahler, Neumann; abstain: Haberman, motion carried. Motion by Neumann, second by Pelton to approve the May 23, 1990 City Council minutes with the following amendments: page one, paragraph one - now reads - ".. .held their regular meeting on May 24, 1990. . ." amend to read - "... held their regular meeting on May 23, 1990..." aye: Haberman, Pelton, Neumann; abstain: Peterson, Burgstahler. motion carried. Motion by Neumann, second by Pelton to approve the May 10, 1990 City Council meeting minutes; aye - Haberman, Pelton, Neumann; abstain: Peterson, Burgstahler, motion carried. Motion by Pelton, second by Burgstahler to approve the May 2, 1990 City Council meeting minutes; aye Haberman, Pelton, Burgstahler; abstain - Peterson, Neumann, motion carried. Meeting Minutes - CC June 27, 1990 page four Motion by Peterson, second by Neumann to approve the April 19, 1990 Joint City Council/Planning and Zoning Commission meeting minutes, motion unanimously. APPEARANCES 1989 Financial Report Gary Groehn, City Auditor, was present to present the 1989 Centerville Financial Report. Mr. Groehn advised that all Centerville funds are currently designated as working capital and there is no excess funds for 1989. He also advised that the ratio of delinquent assessments is a very good number and very small in amount when compared to what is yet to be collected. Motion by Pelton, second by Neumann to accept the 1989 Centerville Financial Report as presented by Gary Groehn of Abdo, Abdo, & Eich, City Auditors, motion carried unanimously. OLD BUSINESS Hardwood Ponds Estates Ponding Area John Stewart, City Engineer, was present to address concerns of the City Council regarding the Hardwood Pond Estates drainage areas. Mr. Stewart referenced a letter dated May 23, 1990 which referred to retaining the pond level in Hardwood Pond Estates II development. He also referred to a letter dated June 5, 1990 regarding the water elevation for the Hardwood Pond Estates II. Both letters are on file with the Clerk/Administrator. Heinz A. Pedolzky, 7141 Brian Way, addressed the City Council by reading a prepared statement. A copy of this statement is on file with the Clerk/Administrator. The following audience members asked questions regarding drainage concerns on the Hardwood development: Mike Davis, 7156 Brian Drive Jim and Judy Davis, 7152 Brian Way Antoinett Knudsen, 7154 Brian Drive Bill Emison, 7129 Brian Way Lee Ann Pedolzky, 7141 Brian Way Gary Brahmer, 7130 Brian Drive Kevin Fogarty, 7088 Brian Drive Gerald Rehbein, 6805 20th Avenue South and made comment Pond Estates I Meeting Minutes - CC June 27, 1990 page five Some of the following comments were made by the above audience members: _ The lots do not appear to be at final grade. The final grade was not a part of the purchase agreements as far as the property owners know. Some audience members understood that there were drainage easements which related to their properties and some property owners did not appear to understand this. There is a problem with the drainage pipe near the Ro-So Construction property at 7137 20th Avenue North which flows into an easement area on the Hardwood Pond Estates I development. The problem appears to be with the quantity of water which flows into the easement areas. An underground storm sewer system was suggested. _ It was questioned how much water should be retained in the swale areas. _ It was irresponsible to allow a housing project in an area which retains standing water. It is not fair that the children can not play in their back yards. The developer Gerald Rehbein has previously advised that he would provide black dirt for the property owners, some for back yards and some for their gardens. He has not followed through on his promise. There is a feeling that the City Council members did not give a hoot and not willing to go against Mr. Rehbein. The problem does not appear to be the City's fault. Drain tile is suggested for the back yard areas. Even if final grade were met the problem would not be corrected because of the clay soils. The property owners have been disappointed with the professionalism of Kenco Construction, the builder, overall. The City should make effort to notify residents before they move in of City Ordinances and expectations on the developments. Comments responding to resident concern were made by City Council members, Clerk/Administrator, City Engineer, and Building Inspector. Some of the concerns addressed were as follows: _ There has been an unusual amount of rain this year. When the majority of the property owners moved in, the area was excessively dry due to the drought. _ It is common in this area, because of the clay soils, that backyard swale areas could be wet for several days or even several weeks due to the high water table. _ It is typical that some swales may stay wet all summer. _ It is standard practice for home owners to do their own final grade and landscaping. Meeting Minutes - CC June 27, 1990 page six - Before the homes were built rough grade was brought to a plus or minus six inches. After the homes were built is when the final grade should be met. - A problem is that some property owners put in sod, some put in black dirt, some put in gardens and that all of these effect the easement areas. - It may be a good idea to see the builder/developer have responsibility for final grade and sodding of the drainage easements and that this be put into the development agreement. - The final grade is typically worked out between the homeowner, builder and the developer. The City typically does not become involved in the final grade. - The City can only participate in the process or as much as they are legally able. Motion by Pelton, second by Burgstahler to direct City Staff, City Attorney and the City Engineer to work with the Hardwood Pond Estates development to stake out the grades and try to come up with a means to have the builder/developer work with the Hardwood Pond Estates I property owners to bring the drainage swales to final grade in the most expeditious manner possible, motion carried unanimously. CENTER HILLSr FIRST ADDITION Bond Bids Carolyn Drude, Municipal Financial Advisor, was available to report to the City Council that they have received a bid from the First Star Bank of Hugo on the $290,000 bond issue for the Center Hills, First Addition development. She advised that the bids are callable in 1992 and that the interest rate is approximately 6.8%. She recommends rewarding the bid to First Star Bank of Hugo. Motion by Burgstahler) second by Pelton to adopt a resolution for the sale of $290,000 general obligation improvement bonds series 1990 fixing their form and specifications; directing their issue and delivery; and providing for their payment, as per the terms of the bid form presented by Carolyn Drude, Municipal Financial Advisor, at this meeting, motion carried unanimously. A copy of the May 23, 1990 letter regarding the improvement financing and a schedule of weekly market rates as of close Friday, June 22, 1990 are on file with the Clerk/Administrator. Meeting Minutes - CC June 27, 1990 page seven Assessments The City Council questioned Ms. Drude as to the reasoning for assessing 105% of an improvement project. Ms. Drude advised that State Statues require that when an improvement is 100% assessed a dollar amount of a 105% is used to allow for delinquencies. She advised that it is common to increase the interest rate by one to two percent to allow for this. She noted that another option would be to levy the additional amounts. She noted that she did not know any City that increased the assessment less than one percent, and usually it is 1.5 to 2 percent. She noted that this is a benefit to the developer as the City will be doing the administrative people work, ect. Ms. Drude will calculate an approximate dollar amount of what percentage rate would be appropriate for the development. Motion by Neumann, second by Peterson to table adoption of the assessment roll for municipal improvements on the Center Hills, First Addition development, until such time that the Council receives a report from Ms. Carolyn Drude regarding the appropriate increase in percentage rate as related to the bond issue, motion carried unanimously. Assessments for municipal improvements Motion by Neumann, second by Peterson to table adoption of the proposed assessment roll for municipal improvements on the Center Hill, First Addition, motion carried unanimously. Assessments for water CORE charHes Motion by Burgstahler, second by Neumann to adopt a resolution declaring adequacy of petition for municipal improvements and assessment for water CORE charges for the Center Hill, First Addition as presented by Gordon Rehbein, R & R Leasing; and adopting the assessment roll as presented by Maier, Stewart and Associates for municipal water CORE charges in the amount of $1,300 per lot or for a total of $37,700, at an interest rate of 8.5%; motion carried unanimously. ~:epOSED EXTENSION TO MUNICIPAL WATER lew Plans and Specifications John Stewart, City Engineer, was present to go specifications for the proposed extension of the Industrial Park. over the plans and municipal water to It was modified how the discussed. discussed that the plans and specifications will be to include all lots in the Industrial Park. Options of water lines should come down 20th Avenue North were The possibility of running a 10 inch line diagonally Meeting Minutes - CC June 27, 1990 page eight down the 40 acre parcel in the northeast intersection of 20th Avenue and Main Street versus directly down 20th Avenue. Mr. Stewart will consider the options of running down 20th Avenue North and report back to the Council. Motion by Pelton, second by Rehbein to direct Carolyn Drude, Municipal Financial Advisor to work out options for financing an extension of municipal water to the industrial park, taking into consideration direct assessments and tax increment financing, in a proposal for a bond sale to be discussed at the July 9, 1990 special City Council meeting, motion carried unanimously. Gerald Rehbein, developer, appeared to feel that water is needed in the industrial area to promote development. Mayor Haberman, Council members Burgstahler and Neumann appeared to be of the opinion that the City should pick up the cost of jacking under the County Roads. The Clerk/Administrator questioned this option as there are very little monies in the water fund. Motion by Burgstahler, second by Pelton to order a bid date for improvement by extension of municipal water to the industrial park to be July 25, 1990, motion carried unanimously. CENTER HILL - FIRST ADDITION Motion by Pelton, second by Burgstahler to enter into an agreement with F.M. Frattolane Excavating & Grading for municipal improvements on the Center Hill, First Addition development contingent upon receipt of a signed Development Agreement; review and approval by the City Attorney of the bonds and insurance of the contractor, motion carried unanimously. POLICE Motion Peterson, second by Neumann to table discussion of police service, motion carried unanimously. AIR CONDITIONING AND HEATING UNIT BIDS Motion by Pelton, second by Burgstahler to accept bids from Comfort Plus Heating and Cooling for an Empire counter-flow wall furnace in the amount of $958, and for two air conditioning units, one 24,000 BTU high efficiency wall air conditioner to be used in the City Council Chambers, and one 8,000 BTU high efficiency wall unit to be used in the City offices, the bid includes making holes in the walls to accommodate unit sizes, Meeting Minutes - CC June 27, 1990 page nine trim work in the inside, complete sealing off around the edges to be water $2,765.88, motion carried unanimously. circuit to each unit, and tight in the amount of MUNICIPAL FACILITIES Mayor Haberman noted that he had spoken to all Council members, and it was his feeling that the general consensus was that the City would be looking toward building a Fire Hall/City Hall and putting this on the November election as a referendum. Council member Pelton advised that she preferred using a port authority versus a bond ballot. She noted that the fire hall is mandated and that the City has to have this to stay in the district. She felt uncomfortable jeopardizing Centerville's participation in the district with a referendum. She noted that she was adamant that the City get citizen input of what should be included in the building. She also noted that she was not in favor of having to go back and build the building anyway after people say no. Motion by Pelton, second by Burgstahler to continue the discussion of Municipal Facilities at that July 9, 1990 special meeting. Mary Jane Lang, 1559 Peltier Lake Drive, noted if the City were to go toward a bond referendum that the Centennial School District will also have a bond issue on the ballot. PETITIONS AND COMPLAINTS The City Council recognized comments given to City Staff over the phone by Linda Campbell, 7193 West Robin Lane. A copy of those comments are on file with the Clerk/Administrator. Mayor Haberman requested an update on the progress of correcting the problem at Sorel Street with regard to the leakage of sewer. The Clerk/Administrator advised that the City is actively pursuing correction of the problem. It was requested trim the trees on north line. It ditch. that the Public Works Director be notified to the north end of Mill Road on both sides to the was also noted that a tree had fallen in the Council member Pelton noted that lot x, block x on the L'Allier Estates II development is available and suggested that the City purchase the lot in order to obtain a walkway area for crossing the Clearwater Creek to get to the Elementary School. She Meeting Minutes - CC June 27, 1990 page ten advised that Superintendent McClellan appears to be okay with the concept of the bridge. Motion by Burgstahler, second by Neumann to direct City Staff to find the price of the lot and write a letter to the school district regarding the possibility of the acquisition of the lot for a path right-of-way, motion carried unanimously. NEW BUSINESS Industrial Park It was suggested that possibly the City Ordinances could be updated to assure a greater increase in tax base for the City with regard to development of the Industrial Park. Motion by Peterson, second by Burgstahler to request that the Planning and Zoning Commission review the possibility of updating current City Ordinances with regard to rezoning and/or structural quality to address the concerns of the Centerville Economic Development Task Force and if appropriate hold necessary public hearings, motion carried unanimously. Motion by Pelton, second by Burgstahler that the City Council recognizes the importance of special use permits about site plans for the commercial and industrial zones in the City of Centerville in order to help maintain control of the quality of development, aye - Peterson, Pelton, Burgstahler, Neumann; nay- Haberman, motion carried. Ordinance #8, Pro~osed Amendment - Preliminary Plat Application and Review Check List Motion by Neumann, second by Burgstahler to approve the proposed amendments as recommended by the Planning and Zoning Commission, with the addition that the street names/numbers be referenced from Anoka County as a source; that the Storm Water Retention Master Plan be referenced; that the Park Master Plan be referenced (it is recognized that the City does not at this time have an approved Park Master Plan) and that it be a requirement that the developers submit a current grading plan, which shows existing vegetation; also a proposed grading plan prior to preliminary plat approval, motion carried unanimously. Elections - Optical Scan - Anoka County Joint Powers A~reement Motion by Burgstahler, second by Neumann to table discussion of the Optical Scan - Anoka County Joint Powers Agreement until Anoka County has responded to the City's request as to cost to the City for utilizing the Optical Scan system, motion carried unanimously. Meeting Minutes - CC June 27, 1990 page eleven CONSENT AGENDA Motion by Haberman, second to approve the following items on a consent agenda: Mavis Solheid, Deputy Clerk, and Sanna Buckbee, Assistant City Clerk, are authorized to attend the Municipal Clerks Institute, July 16 - 20, 1990 at the Earle Brown Institute Continuing Education Center; Approval of the following requests for the St. Genevieve's Annual Picnic: 3.2 beer permit request for gambling license to block off Goiffon Street to allow persons to walk back and forth between the Church, the house and the garage; Recognition of Council review of the North Central Suburban Cable Communications Commission II budget review; Approval of the Centennial Fire District payment of claims; Approval of the City of Centerville payment of claims, motion carried unanimously. Council member Pelton Assistant City Clerk options are given for Clerks Institute. suggested that the Deputy Clerk and the attend two separate sessions when the concurrent sessions during the Municipal Motion by Burgstahler, second by Neumann to adjourn the meeting, motion carried unanimously. Meeting adjourned at 11:05 p.m. Respectfully submitted, /~ 'j . // ",,1("( )I \J( }\{{ '/)) /})(tf~~;/J)l{~-t Tamara M. Miltz-Miller Clerk/Administrator PRELIMINARY HEARING MUNICIPAL WATER EXTENSION TO INDUSTRIAL PARK Wednesday, June 27, 1990 SIGN-UP SHEET Name ~ Address Telephone Number y, --6-:53 - y/ys- l/ ;; fa - 'b I. ? -:_ ""';).0 I :5SS:J'PS-4ML c-: '/ / r" ~ /./{J!/ t/U /J! L( z:;- RESOLUTION ADOPTING ASSESSMENT WHEREAS, pu~suant to p~ope~ notice duly given as ~equi~ed by law, the council has met and hea~d and passed upon all objections to the p~oposed assessment fo~ the municipal wate~ CORE cha~ges of the Cente~ Hills, Fi~st Addition development. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CENTERVILLE, MINNESOTA: 1. Such p~oposed assessment, a copy of which is attached he~eto and made a pa~t he~eof, is he~eby accepted and shall constitute the special assessment against the lands named the~ein, and each t~act of land therein included in he~eby found to be benefited by the proposed improvement in the amount of assessment levied against it. 2. Such assessment shall be payable in equal annual installments extending over a period of five years, the first of the installments to be payable on or before Septembe~ 15 and April 15 of each year and shall bear the inte~est at the ~ate of 8.51. per cent annum from the date of the adoption of this assessment resolution until December 31, 1995. To each subsequent installment when due shall be added interest fo~ one yea~ all unpaid installments. 3. The above payments shall be made di~ectly to the City of Cente~ville as pe~ the Center Hills, First Addition development agreement. ~ 4. Should the City levy the assessments to the county audito~ as per the development ag~eement, the following items shall pe~tain to collection: A. Such assessment shall be payable in equal annual installments extending over a period of five yea~s, the first of the installments to be payable on o~ befo~e the first Monday in January, 1990 and shall bea~ the inte~est at the rate of 8.51. pe~ cent annum from the date of the adoption of this assessment ~esolution until Decembe~ 31, 1995. To each subsequent installment when due shall be added inte~est for one yea~ all unpaid installments. B. The owne~ of any property so assessed may, at any time p~io~ to certification of the assessment to county audito~, pay the whole of the assessment on such p~ope~ty, with inte~est acc~ued to the date of payment, to the city t~easu~e~, except that no interest shall be charged if the entire assessment is paid within 30 days from the adoption of this resolution; and he may, at any time thereafte~, pay to the city treasu~e~ the entire amount of the assessment ~emaining unpaid, with interest accrued to Decembe~ 31 of the year in which such payment is made. Such payment must be made before Octobe~ page two 10 or interest will be charged through December 31 of the next succeeding year. C. The clerk shall forthwith transmit a certified duplicate of this assessment to the county auditor to be extended on the proper tax lists of the county, and such assessments shall be collected and paid over in the same manner as other municipal taxes. Adopted by the council this 27th day of June, 1990. , fL,~'~/~~'4~ VMayor C/ ' /1 v't- 'ei Clerk/Admin"st at r ~ RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CENTERVILLE, Minnesota: A certain petition requesting assessment of municipal water CORE charges on the Center Hills, First Addition development, filed with the Council on June 27, 1990, is hereby declared to be signed by 100% of the property owners affected thereby. This declaration is made in conformity to Minnesota Statutes, Section 429.035. Adopted by the Council this 27th day of June, 1990. /o7~~~ Mayor RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CENTERVILLE, Minnesota: A certain petition requesting municipal improvements Center Hills, First Addition development, filed with the on June 27, 1990, is hereby declared to be signed by 100% property owners affected thereby. This declaration is conformity to Minnesota Statutes, Section 429.035. on the Council of the made in Adopted by the Council this 27th day of June, 1990. ~~~~ /\--- . / ;/ / ~, (C111tc'1~ '2~J(if~1JI!(;:, Clerk/Adminis r to I RECEIPTS ANV VISBURSEMENTS - JUNE Z8, - 30, 1990 BALANCE IN GENERAL FUNV AS OF JUNE Z8, 1990 RECEIPTS F A.it.6taJt Hugo Bank. - June. I ntVLe;.,t 0 n Ge.nVLai Fund Che.cRing Account $ 69Z.05 VISBURSEMENTS - Che.c~ #3630 - #3634 POI.>tmcudVL - Bulk. mlU.Ltng ne.e;., non Znd qu. S We.JL & WatVL billing TamaJta M. Mittz-M.-iUeJL - June. -6aiaJty & milage. Mav.i6 So.thud - June. ;.,aia.JLY & milage. Sanna Buck.be.e. - June. -6a..taJty & m~age. $ 65.40 $1,998.6Z $ 663.54 $ 765.89 BALANCE IN GENERAL FUNV AS OF JUNE 30, 1990 PETTY CASH Che.cRing Account ba..ta.nce. M on June. 30, 1990 -- $1ZZ.70 $13Z,461.56 $ 692.05 $133,153.61 $ 3.493.45 $1Z9,660.16 "' CENTER HILLS DEVELOPMENT AGREEMENT AMENDMENTS TO ORIGINAL DRAFT June 23, 1990 City Council Meeting -Page one, paragraph two: Now reads: ' . . . the hereinafter called City known "Subdivision" aE~ Cell te l~ and' Hill, Amend to read: ' . . . the City known ::':H~; Center hll.J..S First Addition, herei.nafter called "~::,ubdivi,3Jon"; and' -Page three, C.: Now reads: "The Develc,per shall mal\:e ,sUi. nece;:::,3ary adjustments to the curb stops to bring them flush with the topsoil (after grading)." Amend to read: "The Developer shall arrange with the City to mal\:e all ne,..:::,eS;3ary adjustments to the curb stops to bring them flus}) with l.he topsoil (after grading) ." ,-,Page three, F.: Add a section: "No builders dedicated street areas completed and accepted by will be all ()l.Je d. ()11 t,tli-3 " . " ,-.. "'R, ..,_ -. , '_",tit '..'..L _C th.c~ G t~ l' i:~ ;"'.::.~ t ~3 ':.1'\'"'''':::' :_....L c_, the Ci ty . " Add wording to maintain a drainage on the effect of "t.he Developer shall smooth driving surface and adequate all temporary streets." With regard to occupation of premises, please delete: "In the event residences are ()ccupied prior to completing st,l'eets,". Add wording similar to the in Hardwood Pond Estates II development agreement: "Developers shall be granted occupancy for homes within substantial completiun of described in this agreement construct.ion." no certificates of the plat prior to all improvements except for sidewalk -Page four, paragraph one: Now reads: "It is understood that soil excavated from the development will be stored within the City limits. All City and County streets which abut t.he property upon which the soil is stored shall be maintained free of debris and soil. Amend to read: "I t lS understood that, if soil is excavated from t.he development and moved off the property all City and County streets which are used for hauling debris and soil; limits upon which maintained free erosion control. shall be maintained free of and property within the City the soil is stored shall also be of debris and have adequate -Pages four and five, I.: Now reads: "The Developer 1~;halL be responsible for securing all necessary approvals and permits from all appropriate Federal, State, Regional and Local jurisdictions prior to the commencement of site grading or construction and prior to the City awarding construction contracts for the public utilities," Amend to read: "The Developer shall be respon,:;;it!le for securing all necessary approvals and permits from all appropriate Federal, State, Regional and Local jurisdictions prior to the commencement of site grading," - .t;,~t~:e "f i .ve, K.: Now reads: "One boulevard tree shall be plant~e(i_ pe:c dwelling uni t, except on corner 1.or.s \-.;1here t.,,;;'o tl'ees shall be planted, one on each s ide of the street. Boulevard trees shall be one and one-half to two inches diameter with a minimum of five feet ill heigll"t. Trees will be fl'esh dug, balled in burlap and shall meet current ANSI specifications. A d.etC:"iilecl lal1cI.sc..:::ape 1)la[1 g}lall 1)e sU.l)Hjittecl tCJ and approved by the City prior to commencement of final grading and landscaping construction. Weather permitting, trees, sod, and seed shall be planted befol'e certificates OI OCC\.lpancy are issued for a lot. All trees and grass shall be warranted to be alive, of good quality and disease free for a period of t\-.;1elve (12) mont,hs after planting. Sod shall be warranted to be alive, OI good quaIl t.y and disea::.o:e free for a perl()(t c.f thirty (30) days. Any replacements shall be warranted for twelve (12) montllS from the -t.ime of planting. City shall be entitled to draw upon the security posted herein for replacement of any trees. Developer 6ha1.1 not enter in~o any agreements with the homeowners which provide lor installation of the boulevard trees byt.he homeowners, " - Amend r,o read: "One boulevard tree shall be unit, except on corner lots be planted, one on each Boulevard tree;:; shall be one planted per dwelling where two trees shall side of the street. and one-half to ~wo (2 ) inches diameter twelve (12) inches above ground as planted, with a minimum of five feet in height. Trees will be fresh dug and shall meet current American National Standard Institute (ANSI) nursery stock specifications. A detailed landscape plan shall be submitted to and approved by the City Forester prior to commencement of final grading and landscaping construction. Weather permitting, trees, sod, and seed shall be planted before certificates of occupancy are issued for a lot. All trees and grass shall be warranted to be alive, of good quality and disease free for a period of twelve (12) months after planting. Sod shall be warranted to he alive, of good quality and disease free for a period of thirty (30) days. The first sod replacement shall be warranted for thirty (30) days from the replacement date. The first "tree replacement shall be warranted for twelve (12) months from the time of planting. City shall be entitled to draw upon the security posted herein for replacement of any trees. Developer shall not enter into any agreements with the homeowners which provide for installation of the boulevard trees by the homeowners." -P.':i.ge five, L.: No~" reads: "The Developer shall correct such ae.3thetic elements which would be negatively impacted by the development of the Center Hills development. The ponding area adjacent to Hardwood Pond Estates I and Hardwood Pond Estates II shall be excavated by the Developer to lower the base of the pond two feet. wi thin the appl"()priate easemen t. areas. This is an attempt to make a best effort to assure that water shall remain in the pond. The ponding area will be excavated under the direction and to the satisfaction of the City Engineer. The pond shall be excavated prior to approval of storm water improvements. The soil excava~ea Trom the pond shall become the property of the Developer." Amend t.o read: "The Developer 8haii correct, ;3u.ch element.s \~hich would be negatively impacted by the development of the Center Hill development.' -Pa.ge six, N,: NC)H reac1s: "Berrnin~ ( 3 ) Amend to read. : "~3creeniw:t " -Page six u. Delete entire section. -Page seven anel eight. , R. I)eeCl^ipti()[l r-1f Imprc;vem~ntf; Est irna.ted ___C 0 s-'~___ Date to be CCJml)l~ted 1. Berwing and planting 4,000 October 19!30 2 ~ ~-)od_ 6,250 .June 1991 .j. Trees (:32) 1,~320 October 1991 4. Street maintenance (:3 t, irnes ) 1,500 August 1991 5. Sidewalk (180 sq. yds.) a,240 October Hltll Total Estimated Construction Cost For Developer's Improvements: $ 1(;,910 Security Requirement (150%) $ 25~36b -Pages eight and nine,4: Hefers to "Irrevocable Let-T,er ,)f Crech t, Bond". Strike reference to "Performance or Performa:nce "".', ~ " bOnG . It is unclear where security during the improvement period versus the warranty period is addressed. The confusion appears to be in the first two sentences. Restructure possibly identifying a separate #7 Warrant v period. -Page eleven, 2., second paragraph: Nolo./" reads: "All spec:ial aSBec~:3ments levied heret;o shall be payable to the City Clerk in seml annual installments (:ommencing on April ID OI the year. . . Amend to read: "All spec:ial asseSE~ments levied hereto shall be payable t,o the City C1e1'1<: in semi-annual installments commencing on September 15 of the year. . -.tage twelve, 3. Now reads: assigns after "Developer, its heirs, :::.;uc:ce:::~sors hereby agrees that within thirty (30) the issuance of a certificate 01' daY;3 of occupancy. . . (4) , Amend t.o read: "Developer, its heirs, su.ccessors or assigns hereby agree that. prior or on issuance of a certificate of occupancy the entire unpaid improvement costs assessed..." -Page fourteen, 6.: Amend the section so that it certificates of occupancy wlll improvements are installed. is more clear that not be issued until Include a "Homeowner Notice" section. The developer requests that wording be inserted which advises the homeowner that they are responsible for maintaining the sod and trees installed. If included it should be written in such a manner that the City would not be liable for the developers responsibilities in the agreement are not released. ( 5 ) rur'Si))::'tnt, '-,U (nH~ ('0..11. and not ice i~hereof the City of Centerv ille held their regular Dleetirlg on June 13, 1890 at City Hall~ 8C~lng Mayor NellmarlD called the meeting -to order at 7:00 p.m. Present: " -...:.... _ --- re i_,er~:;C)ll., -- _. -- .' - tiel"toll, blJ,rgS"Lanler', L-1 DS erl'i~ . ri~3. be L'in<~::i.l1 . t1clt i.t){l tyy l:iu. rgt3 t,;J.111el~ " 5eC;t)1'1<j fYY }?et.er'E.~()11 t,() .'3.PPl-()'le "t.l-le AP1"' i '1 4, IJ~U loeetlng ffilDute8, aye - burgstanler, aye - ~etelLsorl, aye- Nectror:.:t,.f111] d.l1E.; t<:t i:tl - F'(:; 1 tCJI11 rn()t i()'Ll :.:; .Si.'L'-.t" ied_ . Mo~ion by Burgstahler, second by Peterson to approve the June 4 lJJU mee~ing minu~e,~, motion carried unanimously. OLD BUSINESS IDLTENSION OF WATER TO THE INDUSTRIAL PARK - .FEASl.RI.hlTY STU~ =----E1.ANS AND SPECIFICATIONS (ORDER~ SCOEEl Bl'ian Miller, Cit.y cnglneer, presentee! a Ildildul.-l1" (,!I!'11i,,-iii,~:i.:pc,1 Water Extenslon ~o Industrial Park Al~ernative Ass~S8ment F:ll,ionaLe" , lIll:= handc,ut i:::: on iile vJ.ll,il '.,he Clerk/Admini::.;tr:.:'lt,:Jl', Mr. M.Lller .cevieHed tIle hand ouL. ('lith t,he member:,: of tne Cit.y Council. I'll:', Niller not.ed t,ha.t the pinl\. }I_LE:J'~.llg-ll-l.ed. J e~{}-.llbi,t, (}lle, re];.ll'c:S(~llt~::, direc:tl:l a.Ese:3s;:iL\le fi)C-lt,o.e:e of $[<'>, ~.jU pt~r linear foot. The bltuj hi,ghli,g}n,ed, exhjui 1" three, is secondary assessable footage of $34.53 per linear foot. The cost of jacking under the roads is charged t.o the water trunk. The ::wlid pink and blue highlighted lines in the exhibiTs folloH:'3 Lne Ci ty Assc:s::5ment Policy 1'1anual, and I:,hat t,he pinl\. anc! blue highlighted dasnes do not I01.~OW JirecLly WiLh the City Pi;::;:-c;E::6Grne!1l~ F\.l,i.icy l'lanual. I'll'. i'1i11e1' requested direct.ion ano if tills alternaGive aS8eSSInen~ ra-~iollale is accep"Lable t() ~ne City (;'.JU1ICil. \~..uu.ncil member Burgetalller que:3t.ioned if t,he acee::;;:; t,o lrluni(,ipdJ water for a proper~y o~ner was ava~laolc from acrO~8 ~ne s~ree~) woulcl t,ney be a;3se:=,s(~d for LaLf ;':)f t.ne: trurd\. li.ne wit.h addi t.iona.L clidrg,'=:;3 \-illE:n t,i1E.'Y decided t.o hool\:.-up to municipal Hater'. Mi', Hiller 3~ated tha~ in order for the proper~y owner to accesS th(j T.runk 1.1.1lf:::, t,hey would be requiredt.o pay for the sc.::l'vice to be pulled across the street. Council member Burgstahlel' sense economically to run l~ C) /3. c1 . quesT-loned if l~ the water line down Wt)i) lei !iJal~e In().t'E:~ i)oth sides of the Mr. Miller stated that they Hould be assessea a secondary assessmen~ on front frontage. Mr. Miller also stated that if a :prtJpc:rty f':)w.ni3l" ~Jc!S tCJ 11()i)h:-Ul) fri.)nj aCl'()8~3 t~}-le :::~t,rf~~et, t'}-le~/ ~4()t~lc1 be able loU jack under the ruad and t,hat the benefi tT,ing property owner H<.Jl,ld pay hi:::. fair share. Meeting Minutes - CC June 13, 1990 page two William Hawkins, City Attorney, within the rights of State Statue property owner at a later date. stated that the City would be to re-assess a benefitting Council member Pel~on questioned if the Royal Meadows Development WoUld De assessed as a whole, or if only the property owners with frontage on 20th Avenue would be assessed. Mr. Miller stated tnat the assessment could be spread throughout ~ne en~lre development, since they would be benefitting from the availability of municipal water. Council member Burgstahler noted that there could be a lot of deferred assessment if the current City Assessment Policy is followed. Mr. Burgstahler questioned how the cost of the municipal water extension compares with that of other cities. Mr. Miller felt that it is probably higher than normal due to the fact that you are working in County right-of-way. Motion by Burgstahler, second by PetersOl1 to table the discussion on the extension of municipal water to the Industrial Park until the July 27, 1990 meeting. Council member withdrew his motion. Council member Pelton expressed concern about not being able to provide long term fire protection to this area. Ms. Pelton would like to see a comparison between a water tower versus extending the system ~o tnls area. Mr. Miller stated that eventually the City will have to water tower in this area, and that the two towers would have a need to ,.,.. - be looped. Motion by Burgstahler, second by Pelton to request Maier, Stewart and Associates to proceed with the plans and specifications for extension of municipal water to the Industrial Park as shown on exhibi~ two, segments A and B, motion carried unanimously. Motion by Burgs~ahler, second feasibility report for municipal Park, motion carried unanimously. by water Neumann to accept the ex~ension to Industrial Meetirlg Ml.nu'tes - t)"!..,lrlE: 1,j, l~jBO pa.g;e tL1L'ee j-' i~' ~~J" ~J STORM DRAINAGE MANAGEME.l.ITJLAN Brian Miller, City Engineer, was present to aid in ~ne discussion on the Storm Drainage Management Plan for the Gl~y of Centerville, dated May 1990. The Storm Drainage Management Plan is on file with the Clerk/Administra~or. Acting Mayor Neumann questioned if the plan had been reviewed by Rice Creek Wa~er Shed. Mr. Miller stated that it has not been reviewed by Rice Creek W~ter Shed. Mr. Miller also noted that there has been a reVlSlon t.o the regio:)nal det,ention faelll t,y 10ea t,ed ':"JIl ZUt,l'r A\i,~:r.i:.;":': ;3.~~d Clearwater Creek, There appearR to be a problem with the locatIon, so they have relocated it to County Ditch #47 located ~':;ol)t,h of the Center Oak,,, II development, and He.::;"\:, of 20t,h Avel1u.e, [t appears that the two acres hoped to be reclaimed will no~ be possible, out there still will be able to gain some henefit for property owners in the Center Oaks II development, The best .Loca t ion t(')r the reg J.C'IH'lJ de t.en tion pond w j 11 [h:' 1.,;,';EC:L I rom topography of the area. l~ounc:ii member Burgst.ah.Ler prebented a questic)ll cwo proper~y owners A and B, and property owner A water reten~ion tram property owner B, how would be compensated, that if you nave 1'8<::'2.1 ve ]_8 t,() l)!'()PE:.t"-r,.y ()\;,rl1i~1-' ii v~ 11 dam Hcmldn;3, City At t.orney, s ta teet that the' C i't,y \..rc!uld ac:quit'e the righT, t,o (i<) :'.'.,'J by obtaining a ,3T,'::'l'Jlj wat,=,r dr<.--'l.inagi? ~asemeIlt, Property owner A Hould have to De compensated and prClperty owner B t.hat the \",ater comes from i~:ol~ldbe i3,~;se;::,:::,ed fe)]:' part 01 the cos~s. Council member Pel to:)n que.gt.ioned a2itc' ,..[ha i:, wa;=:; the common Hay determine tile dollar amount of the easement for the. land owner 1::,e c:ompensa t,e, C.Ci .j.. , t,e' MI'. Hawkins stated that if you do no~ have a of the land, that tne City could higher an dues not <~atL")fy the pl'ope.n:,y OHner than emirlcnt dc!mai.n, feel lor apprai.,,:er it would ';::.ne pr lC:E.' a.ncl .if T.h.lt, faIL under Notion by Petel'son, E:ec:ond by Neumann to acc:ept, the ;.",t<':)l'rn Drainage lYlanagement, Plan, moticJT1 carried unanimous ly. Council member Pelton commercial/industrial water run off. queE; Lionf~:d if or resident-ied, a pre-e./:h:,ting cOl~J.d be assessed I~trl(j 1.):-::~~.:) f () r ~:.: t. {':.J r fii Neet ing Hin:xtei3 dlJl18 1:3 ~ IBBO page four r,;-! - \../\,J Mr. Miller felt that pre-existing homes or uses do not create any new run off therefor would not be assessed. Mr. Hawkins felt that they would recelve some therefore could be assessed. They all ultimately the system and therefore receiving benefit. benefit and contribute to CENTERHILL - DEVELOPMENT AGREEMENT - REVIEW BIDS F-EOM .BID OPENING - STREET NAMES Discussion of the additional development agreement amendment changes requested by the Developer on June 11, 1990. Page One That the name on the development agreement be that of Gordon Rehbein versus Gerald Rehbein. William Hawkins, City Attorney, felt this would be appropriate, that the owner, the one who receives benefit, ShOU10 be named on the development agreement. Then who owns the property should sign the development agreement. Gerald Rehbein, 6805 20th that R & R Leasing owns for R & R Leasing. Avenue was presen~. the property, he is Br. Rehbein stated acting as an agent Mr. Hawkins made the following comments: Does the City want to enter into Development Agreements with corporations whose only asse~ may be the land; The DevelcJpment the stock holders Agreement could be entered of R & R Leasing; . _ ' .... . '1. In t,u W.1 TI1 Would see no problem Agreement with R & personal guaran~ee. entering R Leasing into the Development if there was a signed Mr. Rehbein felt that the letter of creOlT 1S as good as cash and that this should be sufficient. He felt that they should not be punished for the problems that Harstad created. ;:1r. Hawh:inE: stated t.hat the City is at risk for 65\; or the improvements. Mr. Hawkins asked Mr. Rehbein is it was his intention to pay the assessments on the improvements. Mr. Rehbein stated that yes he would pay the assessments. Meeting Minutes CC ,]t1.rle 11) j 1 i3;j {) pa.ge five Mt'. Hapl\:in:::: felt tha L Slnce PH'. Behbei.n does agree to pay the assessments that there should not De a proolem wi~h the City holding him responsible for the SlX years. It is true that the warranty is fur one year, and t.hat t.11ere would t,t> no recourf;e ;:lfter i)lle yeal', l)ut. as,3e;3E;ment.s are longer and this is h1hat he wOI_lld be guaral1teeing. Mr. Rehbein stated that Gordon Rehbein lS the only stock holder in R & R Leasing. Mr. Rehbein felt that they should not be held responsible for improvements installed by the City. Mr. Hawkins noted that the development agreemellt states that the \=1~; -~'r ,:.~ _t. ,'~-; pC'; l" . ""1 -: ~"l..i...i. ,.-\" 1 --, ...,,, -. ,,',. +. "', .'~ 6\...-tC.t_L <.....t...l.1. U'_"_' -+-- ),-, /-., .,~ ,,'-."" .,"', 'I .-'. ',-', ~--~ .... .; ,,", .-.. -t -, '1 I /~"~ ~ ,"', ....., ....... '-" T r' j-', .......> ."-', "'-. + ,-. "'.1..l.l'_' '-'("_' v'........ ..J...'.." t.............1. ..L..l..L",~ ._'<.....t...L ...L'-.-'\.,( ..L!IJl.::"'.L ,-.-,' V ',-'!I.'''-'J.J. ....'.....;. j pay all assessments, and agree to all other terms and conditions of ~he contrac~. Mr. Hawkins stated that the developer would not be held responsible for the City installed improvemellts, that the C;'L i:.y ,,,,,xdd require their C:()fltract.Ol'S t.o '::,0.1'1';/ a performEl.nc'e bond. Mr. Rehbein stated that he would not per8on"d guarantee if t.he Ci ty 1imi ts tl-ie}VI:;:: mOl1Lhs ver;::U:3 tlle ;:o~lX years, have a problem with a his responsibility to Motion by Burgstahler, second Peterson to approve the Centel' Hills Development Agreement to be finalized between the City and R (~ F Lea:3ing; to include a pcn::ona1 guarantee from Gordon Rehbein; contingel1t upon receipt of appropriate escrows and fees; with the following amendments: p;j,ge f i vic~~ , K. now :n:~adt::~ :' (Jne per dwelling unit, except on shall -ue plant.ed, one on each boulevard tree sno.ll corner lot,s wbel'e side of the ~treet,' De planted two l.r,:)!:;::;;,. amend Lo read: "One boulevc.lrd tree shall be planted per dwelling unit, except on corner lots where two trees shall be pl,3,nted, one each adjoining strEc.eT,." page five, K. now reads: \.J,'HTanted t.o be al.lve, a period of ~welve (12) "All trees and gTaS:3 shall bf:: of good quality and disease free for months after planting. . a,mend Lo read: "All tress shall be warranted to be good quality and disease free for a perlod (1~2) nJi,Jnth::;, after planting." ;3,live, of of tiolc:lVE: dclete page llve, DC'.IC:l()lJeJ:' G}lcill L, Off-site Aesthetic Elemr=:nti:3 . The cor'rect suell elements ~hic:h w<)iJ.lci rlE~,g':-t t i VE~ 1 ~T impacted by the development of the Center Hill development. t1eetitlg t1lnutes ,Ju.ne 1:3, 1:::i:30 t-"/~! - ~-,\../ page GlX page seven, Q. - that the developer be allowed to do the berming and planting in May 1991 versus October 1990, contingent upon the City holding appropriate security. page eight and nine, appropriate changes 4. that the City Attorney make the to insure letters of credit. motion carried unanimously. REVIEW OF BIDS Brian Miller, City Engineer, presented a letter dated June 13, 1990, regarding Bid Tabulation for the Center Hills First Addition Improvements. This letter is on file with the Clerk/Administrator. It appearea Inc:orporat.ed t.hat had the F. low M. bid Frat.t.alone Excavat.ing of $2fl;:;, 763.75. t~~ Grading, Motion by Pelton, second by Peterson to award the contract. to F. M. Frat.talone Excavating & Grading, Incorporat.ed cont.ingent upon a signed developer's agreement and upon availability of acceptable financing, motion carried unanimously. .5.T.REET NAMES 110t. ion street by Peterson, second by Pelton t.o accept the following names on the Center Hills, First Addition plat: The continuation of Brian Drive to the North; The east/west street to be 73rd Street; What was shown as Sumac Drive is to now be named Unity Drive; carried unanimously. motion HARDWOQD~IL.E.s.T ATES I. - SOD OR SEED. LOT_.L BLOCK 2. It appeared to be the general consensus of the City Council that if the property owner of lot 7, block 2 Hardwood Pond Estates I would like the developer t.o sod the lot to the rear lot. line, that the propert.y owner should take this up with the developer, Gerald Pehbein. HARIH:iQOD ..EQND ES TATE S I I - DEY-EL..QEER-ImQ{JE S T--T.Q ALLOW IS S UANC1L_QE. QE.RTIFICATES OF OCCUPANGLERIOR TO COMPLET~{>-N QF T.HL-SECOND_LIFl ON THE NORTH SECTION OF BRIAN .J2BIV~--=._ DEYEM!EE.R_R_E.QlIEST TO ALLLOWHIM_1'C>. PUT IN AL..L THE TREES AT ,Olm TIME NEXT SPRIlllL. Motion by Peterson, second by consideration the written requests Burgstahler that of Gerald Rehbein, taJdng int.o Developer, nee Ling' r11nu teE.: tJ1Jlle 1~3~ li3iJO ,~~ ,~. - \.1\_; OFit;IP: f;e'JeX"1 to allow tIle issuance certificates of occupancy prlor to the completion of the second lift on the north section of Brian Drive in the Hardwood Pond Estates II; to allow the developer to put in a11 t.lle trees at one time next :::~pring, cont.ingent upon the receipt escrow in the amount of $1,275 as security for the trees, motion carried unanimously. QRD~ANCL4, ART.LC1]L2~.__SECTION24~.2L-Ul.JiQOD FRAMES PROPOSED AMENDMENL.. It appeared to be the general consensus of the City Cuuncil to take no actlon on the proposed amendment. ClTIZEN S C()MPLAlllT~-=-liAR.IlliQQILLQtlD EST AT-.E.~_I II Heinz Feclolzky, compia.ined 1..11.::-1 t ~jtop tli8 floodj_tlg agains~ ~he City, 7141 BrLul hie yal'd 18 eif Ilit:~ 'bctc:k l<ea.Itor and Way wa:.:: pre.3ern. . t'1:c. Fedc:>lzky flooded. If action lS not taken to Ydl.(J tIe \4il.llH~j ;::st,,3.rLiIlg 2-1. lZ~~'1Gu.it the Developer. Dill Emibon, 7L~~! Brian \~Cly, waE~ preuent.. his house is placed on the highest spot, l.i"O indIes (lI \0,1"1. tel' in hi.:, ya.cd. Mr. Emison stated that and t.hat hi'?' still lEi.:.; 0ary Brahmer, 7130 Brian Drive, was present. Mr. Brahmer stated that his yard is under water. Hein;;:~ P,:::ch)l;~ky st.:n:.Hd that lhc, hat:. meet. with ,101m i:,;t.eHcu't:., City En&:ineer. l'11ki-3 DciVis, 71[)6 Briarl I)r'iv(~, WCtl'::~ l)rei:~E.~n.t,. t'll:'. I).3.v"i;3 ;=-~t,a.t.c~d tLld.t he would like the use of all of his yard. Ken .Knudsoll, 7149 Uriall Drive, l1a:3 like to have the development looked the 'lest :3ide of Brian Drive and h.3.s nt::ighbors t.u the nurt.l1 and Bout.h alE.o present. Mr. Knudson would a t:. a 2. ;:t whole. II e .i l V <::::3 'AI water ill his yard and the have pu.ddlec:. Jim Davis, 7152 Brian 80-30 Ci)rlstl~uction lIas i'l'ay, water HaE: that present. Mr. Davis stated that drains into h1:::: bach.: yard. Act ing Hayor Neumailn stated l.ha t Hic:e as a nat.ural Hater pat.h f:com Eo-So and Creek \~ater ~;hed has t.hL3 it can not be altered. Council member Burgstahler stat.ed that he doe,::; c::are abi.)ut the problems Lhey are having and can empathize with them. It appears that there is a question of Jiability and felt it would be a mistake to debate at this time. Mr. Burgstahler suggested waiting for the Engineer and City Attorney to comment and that [ilee.-f~ il1g t1 i{ll;tt~es .June 1:3, 19GO page eight ,'.'j .~', - ~'..J\..J the Hardwood Pond Estates I ponding area complaints be placed on the next agenda. Acting ~1ayor Burgst.ahler. aware of the complaints to Neumann expressed agreement wit.h Mr. Neumann stated that the City complaints of the pond flooding, t.he opposite. Council member Council \'7as not they have heard Motion by Burgstahler, second by Pelton to place the Hardwood Pond Estates I drainage on the next agenda and request the City Engineer be present to report on the drainage problem, motion carried unanimously. MUNICIPAL FACILITY Acting Mayor Neumann expressed that first an architect should be selected, then a Joint meeting with the financial advisor should be held. Mr. Neumann explained that he had toured the facilities in Wyoming, Minnesota that Rachlnni had designed. Mr. Neumann made the following comments on the Wyoming facilities: He felt that the layout was good - but more square footage for fire department would be necessary; Rachinni dia this building 12 years ago for $50,000; The City of Wyoming apparently did not have any major problems and that the building came in a little over budget; He felt that this building was more in the ball park and would vote for Rachinni. t1 i l~ e more Davis, 715,6 information Brian Drive, such as what wa6 present,. price Here they .1:-11'. Davis asked looking at.. for Council member ~elton gave municipal facilities. She preliminary stages. a brief 6tat.ed summary of the that. the City reason for a ,..as in the Mr. Davis a6ked about the funding for the proposed municipal facilities. Council member Burg6tahler stated that there is a fund set up for t}-lE.~ C;{)d t - - "- -. at buildillg a flew fil'e ~:st.i3.t,i()Yl, Thel"e is $l()(),(l(J(} lTl this fund, and tha't the rest of funding would t,~ ~eI~ up l~l) iUiElg lila. t, i ()ll ~ Mr, Davis aSKea what the benefits would be for Centerville ~u build a new fire station. Council member Pelton stated that benefits would be many. t'-lee.t ifl@; t11rl"tl tt::; 6 !'.fr; ......I....J .Ju.ne 1:3, H1JO page nine t){i(:: i 1 Iiachinni member Fe 1 l,on expreL;,3ed i:H':: ;:U1 i\rchi te(~:t. . Felt that they may n()t be Elk River facilities as an Would not be as strong cbsl:.:;rvati,)n, and that th,:., tne fo 110,,, ing C;(){Ic:er~ns w.i .cb. "creative" enough c:it,ing the examplE: ; as Boreman with contraction City does not Lave the ej~l)el~t,lGt:j ; Fersonally would prefer Boreman, COUllC: i 1 member Pet(-jr~;on st,a ted that can afford even if that is just a l'et.erSI)l1 questioned ii' j t would :' ,.1 ." r '--" ,"^ : ".. ..... ;:: r_. ,_.... ~ 1 -~ +- ...'. ."',._ n;f'.-1.l.1JJ..ll.s ...L..:.::.tI'-....J......L..1.. t_'....LC;~" the City needs sometning they bare bones bUllolng. Mr. be worth while to visit the C U Uli c:.i.1 n)E~rn L!e l' E~u. l'e; L t~J.l11e r 2; llgg'f~~ t3 te d ll() III il1g' (::l :31=,lec: J_ ,::11- r[jr..::f~~ t i1'1.g with the financial advisor, and Rachinni, with out commi~men~, ~o provide inpu~ to nelp decide the recommendation. Mr. Burgetahler ,!Ls() qll(~,3ti,)ned if aft,er t.he E~pecial meet,ing th,::, C:,,1,Y wOIJld h,>ld a publio meeting. Council member Pelton felt this would be ok oeninu ',hei t' munic:lpal fw.:.:llities ;=~urveys. , 'i' -L~ :pe()l)le ;:::;tarlcl C>)UJ:1C:il m2mUel' RJ.rg;:n,ahler E:tated that. in ni;;:. opil11on ju:::n: a fire ~ta~lon should be built at this time. Council member Pelton felt they would have ~o be more specific ror l~ac:hinni La make the mc(;Ling more product.ive. 1:1::; .h"Jton felt Uldt t,he1'(:; would Lle a need to :.':~et, a L!asicprot;ram, lJo(.;l much can you dsk if you ao not know whdt you want, Mb. 2el~on ;3ugget:~ [,ed fi:t';=;t set, a fixed dollar amount and then sc,:,: what we can get" Council lJJ<,mber Bu.cgsr,dhler a:ild l,.eeps discu;,;s ilJg a muni,,: ipal anYvJDerE:' , Pelton felt that the City Council facility but 18 noL get~lng COt~llc:il 1. memoer Burgstahler maoe tne folluwing suggestlons: Set meeting wi~h the financia] advisor to see how much money the City has to spend. Select architect. Give results of municipal survey to Rachinni in terms of ""hat majori t.y Hant.s, l:Jresent t.o archi t~ec:t to ;3(~e if it can be built with proposed do11ar amount. 0. 4. Counc:.i 1 membe:r Peterson ques Lioned if Hachinni is i ve an opinion :tlc)t, J;,now ing the SCluare fel:.~ L . vwuld 1 l.H'". able to Meeting M nu~es - ,-'r'! \...J"J tjU.Ile la;; ~:7;jU page::;en Council member Pelton stated that the square feet lS dictated in the Joint Powers Agreement. Motion by Burgstahler, second by Pelton to direct the Clerk/Administrator to set-up a special meeting to discuss the dollar amount that the City would propose to spend; invite Carolyn Drude, Financial Advisor; surveys completed and summarized with the specifications of the Joint Powers Agreement; contact Rachiruli and Associates to request that they att,end with out a commitment ~o present possibilities, cost and studies, mo~ion carried unanimously. The date of June 26, 1990 at 7:00 was suggested. A.t1lillDMENT OF PUBLIC WORKS DIRECTOR JOB DESCRIPTION TO INGLJlllli PARK MAI~TENANCE RESPONSIBILITIES Council member Pel ton suggested t.hat, under amend to read that the additional responsibilities of the Public Works Director include the following: proposed budget through the ~ark and Recreation Committee for maintenance; keep maintenance records on all park equipment, i.e. vehicles, fences, tables, ec~. to include the da~e8 of purchase and warranties. Ms. Pelton s reaSOl1 for including ~nlS ~o ~ne alnendment ~o the job description was to help fOl' insurance proposes to show good faith records. This should help in the reduction of insuranoe C;()l~ t~f) . Council member Neumann expressed that in his redundant. Mr. Neumann felt that the Director job description covers budgets and opinion ~his may be presen~ PUD~lC worKS record l?;:eeping. Council member Burgstahler felt that at a later overall job description should be reviewed to numbers and records need to be maintained. date maybe the seE: \-.;j}li3 t. lJuclget ._ _ ,i-.c::.. .' __ -'.- " - , ,'i ~ ~,'~, 1. :r"P~::: t,-::,itt j I' , ~~: ,::'~ l.~-: () ~'l Ci. L'~:;:.' f:~: r,- .':" ''-~'. :',i:;' L: _L i" f:.,: C: -;:.,'--.'i }'- ,J () iJ (J '::; ~::; (~; [' 1,) l, >jrl ,'.'t;::: :", . .L(l'i<:=,~ ~ ",''i('' d :~'::"l :"t ~:::' . -_-_\ L L~. \-.;- j', ,;.~. >-./'..-' I)'J ;~{ :1.1:'1 ;~ ,~~ ti'j ~,,1~: ~- ~J ti T, 1 I::: ;~~ '~'l.L _L ..1.. 1.. Ii ....' t,'; (} t-:.: "U !.' r ,1.' L ..L":..ii;.i I C)_'LJ('\.J rJ..?~~' t. t') ) 1'/1 (':,1 \,/ ,i 1: ! ~~.' f:.. .(' 1..-1 ::,j ~3 .::; t ~ h ;':.: t-: U \ 0) lLd ..Lil t,{:.:rlSi'i',_~:(: '\,',1"13 I,' !,,,-,: 1:" ;:.:~ ~~~ ri (> {.l .1T..IF: y~ '~ t". ~"~ L..'." : . ,!.'.'; 1.' c,:,: ;-:;' .,J. . 1_< r-..:.;', ~::' i~' ..,I i ~ ;~~, ~).l. ~ i t~.: i' ,_, i 1t:..:: I", ,_'. J.. _'"'--'- ;j _1.'( j r, f:-~~ I 1 '~~ Ii (_',~ 1-.::: jJ.rl;~iel T f'le: r! i..1:~:.t, 1\..: 'Ilj:L j_ III !,.;. J 11 ;,_'. l, ;'.'. ;:" 1.1 i ;.~, ;,_, ; al',\ <..:'~ 1 i. '-.J. i \' ~ -.. l --,; '.-: -,~'j. '"..llJ, . L' I~~ i... ,_' .l.. \"'-4 L ii. l.il .... -"." jjl -...:.1.,.! 1 l,.i -' 11 '. : t) Y ;,1 ~. 1 ~~,; c' y in J. .:-';. L ,~:: l1 ::t i 1'.'-' ;_7 _.;;---: ,-..." l, i _l ,;,:. ~ _i .~,,:i! j._{.:~i(:~ :11,_:(... ;;i.)\, L,!'_ iil}.1 T-C~:(} (-,; ;lj '-,> 'YJ 1 'i.i i~~ g' l' ~:) i':;' ~:;: "''i '..;.. ,,_, "_'_ !-":.l , (u) .jJj<::~ 1?'! T. (:'11 ,~'i.[J (~:i=: (,Jil i~:'3 .~'i( -. .. ... .3.. ~~: Iii ':.:.--: 11 [,1.' ,:-i:' . T, I_,ll.' ~~:' , :~:ri.()t.:t- D_L I,.(;:-::::.t <:tLU. !-!: :t> _ 'l. ,g ;:-:; C :..:11'1J.. f~: J , c.i.Y("; L" E.: (, ;".:.~ 1 ' ;~~ t) {_l , ,~-iy ;::: r~C~tJ.HJ._-~I) t1 ] ri Y j ~j \., : ,1_: _).1_~ ,._.t 1'1. L i~.'Ct . PQS~ilP~~liIRKJ)F_.__TEMPORARY_>-.._.PART.__'Llr-llL.__DJ1. .GlAL.L EUBLIC .j~,QEK;3 EtlEL,.QY E E _ ~ '__-i..~ l ,_: .."_ I-)c~U,;il,:Jiil1 : 1. T, fj:,:'l !, T,{; r;! :'1 ',:l.t ;,~ I Lrnr-=-:-' .':=J 1'1 (.::1..L.l r_'!l~~; .':; i.. t.,.' i j >:< f _\ ;"..' l,.l. [. ".1~ ': . J) -'- Y~' '~l .L l'.li.' " (1 c:; U It.l ,_:~,li l.Ll \) ,j J i.i. .l. J',.., 1::-' 1, ..i...~ '_'1. ;"J.i 1 ...... 1: 1:-' c'; '", <_t l..' t :: IL ;~.:: Ji T~ (.'1. C;, [, ":l.'t'..:: ;::: r'-c Ji;,~ '-'.1 ("l...i... ,_~~ (_1 l"1 (t.l ~,_L_ (-) }'1 . 111' , N f=:': l.~ ll) ':~ __n y, :. ~,";.1 ;; !_.]l' \,~ j i_. I.I 't.o. '.'.ll--,.;:''' c.:t .- ';r, ,.'.1 1 t..l ;' .~1J. :..J, l, (1 (,:)~ __L ~=s T, t.. -~<:jt..J, J_O r,!~~: ,_ f:.~ _f i.'_I11. .L f.::" '.) . (-r ....:; i 11 ',"' !." L ~, : 11 L, .l l'i>.~liJ,:.t1ill , Ci (2: ('~: c~ 11 (1 by i'd,< l' t~ ,~; ::';.:tCjj('C ( 'j , r'f-', ::!f'.: _.,- . , -.. T,":liJP' '.c.'i }'J, p0r~ Glme, on cal~ il} bl ie: V-I.'L'L ::; f"-,: it 1_; _! ..,,~~ \.' ,:.-:" f~ , ~.i ',i 1 f--: :, rl '.' L U ,=: -L ;') 11 t_, n, ~~,t t. r,.1'1 (c-; '\.\ (1 c~ \r~e:.grn'~,l-l :':" t;~~-;~.f::..~<:.:> ..(_1. ;- , ~- . ;; "-' i-'l ,j'" , .>or=: (J'] t-~ U J. ;~.; ;,:'1. j ,C :,::':: ,'~1. ;~':; i._.l i'I r () j) L:;~:C: 1.1,J, (J,t::: -, - n l1Li Ii t, ,1 itl H',.. J!';-/ /1. f-:: ,::j V _--..,.. ~'.\; 1..'" " Im::J .L'i'.~;~ ;',::; '~:J 'l.J r~, t:O j, n~ Ci tl ~:2<' ..L V . BEGREAT 1.01'1. ~T Clll'lL_.E'W'm BE . Ai!REE11ENT (':(i.}'t,.l, Jl'-~ uy i",l 1::: ;.-t m:-=t (l n, ~::, (::: ,-~~ I.) n (J. '.) y C' f"j T. r=~~ L' ~~,'; <,~ {l_ ,-, (~:;' j{ (--~ f" ;-"~:1 <, (., _.' (..J (:1 -111 .[ .' {_! i;;,.,i (~~~ L' ;::;, , , l-ir;;rt=:f~:njC'i'1-1v' , C: \) II T.', l n ,g f:~ 1'i. 1:, u l)() [1 r C: '\/ J ':::'7 t;'i ;"~ f :"'_: C~ }..;: T~ <). j':l {,_: ;':": li.e: 11 ~.- 1 ~ i,;:: t::: Ul i::: j 1 t. by l.'ll l.:';: 1 ';3. f'\ ).,~ f:...: (:: X," ,---: a -L. 1. :'..) I1 . . , ; 1..,...(,:j1l1H.l (, T>:~~-~~, 1:1',)' i ::i~ C, ':'-1 r l' j, I:;' d ( ~ ~ -1 '~:l__n .i._ j U ',..d..~ :::~ ~ y . '" . ,. "'~' . , Dee-tlDg MlnU.tes - \JV .. ..... "-":...: '-' . , l~) t:.t g ~:. T~ '~l t.:: LV f.:.: C_EUTRAh_..P ARK_.RES.T.E.DDl'L_EA elL I T_I.E.S. 1"13.1 (1 IJE: '1' t.::l1(:iL'E.;~ :I f';.:~ rl\' ;~ riel E~(:j(~x'e:3. t, i ():n L;cJlrlln ~ t t,ee lljE~ln t)8 l' l4a b present. Mr. LeTendre felt that the City Council's decision to l(;:~~.lV(j t11e: 'cedtrC)CilYl i~E:tf:.:.:ill tiet::~ f.) !=le 11 at C;e.ntr(~il rk wc::.~g .tlC)t~ ;~;_ ~{isE.~ move. Ii r"c,;:.(idc:li.t. useo f,"((:ilJ. tie6 l.tllS weE.,l(t".:::::lO ano. the 1:e;:51:.1'O(.'))](':] \'fere "dE::C:.)l'd.ted" There I-Jas paper all ()ve:c and the l'eSJ_aen~, afraid of losirlg his $200 damage deposit, cleaned ~he l~eGtrooms himself. Mr. LeTel1(11~e llo.ted that at the Park ar}Q ReCI'eatioIl Committee mee.tirlg the prev'ious lllgrl~ it was decided tl.i.6.t T.}lf.::~r'(~ ,....j(_)1..~l(i l)(~ (3. lc)c;h:: l)()x I)1~:t(:f3(1 i.){l tile dc)()!' ~ a.lId. r.l1~::tt, t::: Little League Coaches would know the combination 60 they would ':1. ().1.(:; T.() op!::.n and close. the restrocnfj t.henH:3i-',lve,". tapped to be .l}le general COIlsel1SUS Ll'llS was d goou solu.tioll .to the problem. () 1: t:}1 (: I:;.i t 'y ..~ , " C;C>Ul'lC: L 1 t Moi,ion l)etersOl1, second by Neuloanl1 to authorize the Littie ague or (Jther' accep'Lable user's to have the (~ombirlatio{l 'GO 211d that the rest rooms fac:ilities would 0111y be opell CiUL' t., in)(.?, ().T ;3 LlI>8 I'V i f5 i ()1'1:< It1C) t. i<):n C:cl r r 5. eel 1)Jlal1 irnc)l). ~=~ I y . P UBL IS~.Jlli1_A T IONS . L ETTE R TO PUBLK.ABiLU.1'---11lJN I C I P AhJJi.GIL I TLKS i\<::.:"L iIl,g 1,1 a Y'() r Neumann questioned the other mem 1'~3 ()f . '. ~" , T,11c:: C;()t)n.c: 1 ..L . . .~, 1 T'.n i.;:~ 1".' e .L E~ c~ .~ T(il:"' .:-l .1. e l~ t:(: 1" t.::) inform t.ilE: '; , ....., C' .1. L .1 z.; .::: n 2: G t lerville uf the proposed lliltl'li0ipal facilj.ties. C~ CJ UJ1(:~ Jl ine:inbE: .t'G -'-, , .. .t.'e f,(:::l'G()lJ 13:n(t 1 1'.', ().n. fe:L t tbl t the:.': ; ~';:. l' ...!-"-" '-' r ~:~ 11 c) i). ..L C. D(~ br J_<:.~l , aZ1Ci C::()Ll pOGSIlJ.lY lrlV'l~e pE~Opj.e ~ ;'-'() (,11 (~;~~, 1:1 e C':: 1. -::l .1- t" J.. f3 r1 C: (~ C1 E:::::'1. . rnc.'{:::t'.irlg. i.l In'='l"il r ItOl1 felt tllat public i...; ()UX1 (=: .L in(;:.l!)~");::.;~C T:,t=:r~3()rl .te:l'l. (.11 (:.: r.1.;cr . .. ;:.::.;11CiU l,(t l,(,) V E: t' '~'l ;..} i'.i. (~ ; c::tll :'..;' G GliB ~e.~'(er Gtlould ~3l1nplf.? . t,} ;o::t y 0 r bermal1-C leL'tfer~ ,i6 C~06fj ~o wlia ne ROU li1\:(:: tel b(;~'~:. N.c. L"et;er;30li (ii)e::~, l.un .1-1.. tile 61}ecial llleet 6110u~a il1clllde the public. l_..lCY 11 hi()uld. l}el~011 BI,AI"gstal'l va_LL~aD.le . rre: J t t.}1(:l t a U .p.:.:~: [1 11 '_J...J. h <) ,~i CJ t.~, 1"1 <~~ .l J. Hi i.:; 1'0 D () l' ~-3 tiC1Il uy NeU.rnLtrl11:< ::3E? c: () tl 0 l"e~l,on co }12ve COUl1C:Ll DlelDoer ,. ~::" :)11 (j r< ~:;, t t lEt 1. f:":::: T~ f:;; J.' -r-,() pub]. LC: , i..,() t}l(~ Ii' ire C:}1 t:': .L ~:3 f.,) I I. t.~ j' .t ;.::t \/ <:.~ ~,:-.t.n () U () 11ft (~) ,_~ ~3 t..:= C. }-1. ;~=:t t 'L 11 (:~ (I (~:i {, t:: (j f t, h. f.:': () f,l f-..:~ 1.1 '_..,'<0_"" ,-' '"",' !.-' t.) ()t:~ I {j i ,e: T: . ,- " - lnotlon carl~led unarlllDOUS~Y. .) 1~' .:Ji :~.\ .~-:., ...:; 1, ill '.J .;~ t:.::: ;: 1 EETJTLONE__ AND _ Cot'1PLALtfI-'S3_ t:..' ~:.:. \/ i ~, ," "-..'-.......' '........ l\i f..~': ;,.l..m L.i. Ii i 1 ~~l. r. f:::: (~ i+, I1;~.\. "(, i,' f 1 ~___: J.y ; 1 <.:1_ \/'.,:;U i._.i .nJ :....~ ;-_.:,_.:Uil--' a. i.. (,!. ;_.:'" ; ~~: _(1 i..J.!. (~; ))1). [, u;. _ -i... i.I --: :li'~:: ~.) T, t' '.::~ c: ;,,(~: r L ()l- '_,U .i.. ;..~ .. ,,'" ..._ ...1.. '_' V,:<; J'.. '_. {-_:: f:> ,:;'j. T' 'J i ;,; ;-:~ .;: 1 1., . ~_) ;::,1 ,f 1 I .t ,-~.t L;U .L U:'_:::,._. I\;_: :._..; ,i. ;_; T,-tL. L T,y l~;l r;:--; 1 ':\. ~ L)C.i l (1 t c~('i (.ltl-~_, 1".11 ;.', .1-.lfj(~ ,''', j \/ ..L.! l.t---.:. '_,;J '..: j- :).i....... J,l,,):t"'K.;:: (j :~.:) [) (~ l' ';~, ill e '-.t7~, 1-1.~~ ,_J..,L 'f,-::,~ :cy C: ~~: r; i:::: .~_., ..-...1 "._ c~ iJ , l},! ! f:' '-.' <~.:..'.. ( ) ., , \.\'c' '\. ;:~. '::l:,P~ ('Y'::'--' , +. <! \.:. ' (~. J], ;_.t i., ," , ;. :'_.1 i_.t.i n i,'O >- '......1... .1. 1:_: 1 .L ,~U< '_, , L:"i. ,.1.. .r ;:...' '...:' \:' ...j., .;-.. if \-. _. '_. ..,. t ;'.:.1 '-''';1 .l.. lJ _;_ .....'. ! 1 L.!..i~: ;.1 ~ y,. ~.:: i--: ~n~ :., (1 '.~ '..l t,'>I f.:: (~ .!.".i ..) U.il Cl .i. J..' dJ_.i 1 l ,: 1 ;.~ ... t t. ! L. '..' J i 'v~ i-.:,.:: ,. 1 1.1 i._J \'v f" ...' i_, i..-1 ;'j I1;,,) .. ,.;.., 1..1\..... , l".:ii _, i .!-._..~ I,,' ..L..i.iJ '~_' : ,. :_,l L:~ ~~ _~' 1 i1 _L ~() .L <.t ~~) 1_, ./ ( :...! ,-, '.. .1 :.) ;'i l' -I \0 ;":. t, (,) " - LUU_LLU.. '':t ;, t_) n~ '...l;'..[ . , J i,_.,' ....... ~..; '. '1 i{lU. '_,1.1 '_';1 L 1.1" ij ~'\; :i.U -+-.-' "l;~,_~.d '+,.' Ct "_J I~, .L .l" L.li..:... , NEW BUSINESS SPECIAL U_S_E__ TEm1l1___FJ2E SlTK_FLAIL_~~_ I1UlESTRL<\L___EbRK j,\ {-:,_~ '/ .. ! J.'! j .L __1. "'._' ,L .j (" (,_ i\l, 1_.1 'l-' ~,il \.~ .-LiJ. L;:t'iie~ I \-.j ;J. ;~; J) ~[ .....' =~ i ~ ;.';1 L '.-{i._".; '.y ,:. .' <.J, 1,. i,_., -L .l. u n .n J. ~..:::~ .1:) J. :..'111 ~...:; J (; .i." ,,:) 11 ! --I . :,);";; () .~. i.) i.-,11 :..' ;:1.;'_-: I.,: l... I".' 1..) i.. 1- (,J (1 i::' i ~-__, '.)t:::: .,l; 'r ~ ,L "J , ".1., ,J_ l'~ _)_ .' -' ; ! 1-' '_::1. )'__~ L (, ~1.1 , 'V' J...._...L '_, .:,1' ;e, , 1',_7(;: 1~, :,--:.. .iL:' -J- ~ ;- J t ~ \_, : .1 1_ '_-l ,:: '-.) :_,/, ,::." \,;1 j Uf::: ;,:', ',_';' kJ1U.L ,- " li.,~::, ;-) '-"' 1:' 0. f.,1 '..' ; ~ . ; L '~I ,l ...',. j l , '0.,' i;::.': .~:___: i'... .'./ i,'j r, i; i.~..,L ..i ',_., ,', '--\. ;'i' ,j ~, 'j .~. _c ... _.L 1 ',----\ .L ... ~ -- ". i." L; f--:,' c~ i,,~ (J. 'C: '_l Ui__:.:I f~ _ _, ; ;:{ I,.,,:, ....,.-. ... [".J .;. J <.! ..,; r [\ ;_-ur; L:tl~L_ .U 1._' t. ~.:."'~ -t., i_: .(~:~(::L l :1:= l' r ;..:.~. :1 i. . J.. L' ;:~: i. \ ..: 'i " ~ i ,."l , , j,L: . i ';"1.t.,l'~~. ~':L,lf'_"lL<-:;U. L. l :3 L' ~~Cl U. 1. i' ,~:: lL (_~.n L, ~. l ~l :._: t::.; ..L.' 1 :.0'1 <f1 ,'j ;, '..~. :....L .... -:.:. -. :.-::i.llU +,;' .;::,t t. ;:.~ ....L nur 1_,1::t ~_~: d ('~. _L l j r---: i-ii' :;J. '.J. , ..- ',:.."L L .t":.. ,_, () U t_, ,.::' ,_,_ "_' <_~_ _~ 1.. ,_,- i,_.:j \.... .1 (J. : .L :-._, ,_, c. J: ~ ~ ~..~ l ~"i r.i_, _ . E-~: :,-: .;_ ''':'.~ b ;., L L_L I,) I,...: "i.....i.;;' .L C :-,_,~ ::~~ ,.:i. ~).- t~ . .1..' '_\ ':.;(:.~ :.-..:: -~_; 1_) i'.;.(~:; U \'",<1'1 <_:!. .t. t; ,n (.: t~ l' ,..i \': 1) J ,~i~ 1 l' c: q U .1.. 1 j:_; in ~.:' (l t, b ":.:".i. 'm; I \"....J..l :._'L .i, ,i l.j ~~::n; " t~.~: 1- -!~I t, ~, i 1 ....' ,~(L :. :li<:t '.' ',_n,::: (:': ~<, -:. ~< (i.Ll, ,') ~ l-' ,:{(i. J,n;;;, :i::5 i I () u L.:t:::.: ,1.. X j 1_, L '--_.1. U f:::: (_j. 1_) ii 1,,;11;.) .~:,I':tU lit/. .,I,n, 1-\ i < 't, 1 {1l::L' ,,';, -! \' { } !' ., dUJcL:1Il ~~ i.A '~J l:,:::, c:.:: '1.., f,) Ci :'_;,U.!-,'ln.J' c, L _tj.~, ,.1 ~'lL 1 t-:.:; c() L, l.i 0:--: \~f _L '---'.Y J... J_t U(~J... ':.),1 ;~; '1.-, (~~ r< 'L j" /1/:2' 1? J ':~ 'In , (,'1 t:; :::: 'C f:l.1.. i1 :_._ ._,::; ;~:... ~) ti.{i_(~ ~ ,_, j L ;::7::1 U p.::{g; t.~ t ~)tJ.I..-t." e en. i~'l r . i' U .1- .L I:: r a ; '.' E.:~ e~'T~ L,t~:.rlS lC(11 (Jt , .' .~ !nun lClpa. J \-Ji.:.:t'Ler tc:) tne -.'. -. . ' "' 1 fl ct u. ~:3 t..L' 1 i=t .1 l'1\. , Ke. B'l..~ i..Le j''' c::1c,k as ~o what the assessments WOU.LO be f0r~ hook-up. 11.(: T, f':i a Y'()l" f'i e UJrJa1111 stet t.8ci -LIla. t t,}le :pr' ic:e (~:()\,-.t l(j l' a.rlg'f_~ lrC:1i'l ~$ :.:~ 4 t, c) 41 L) -4 1:)t;:: r -. ' ~, 1 in.E:~;::lr l()f~J't.. Mr. E'uller asked abou.t the asseSSlDent PO~lCY for corner lo'ts. CGu.n<::i1 membe:c tel'son s.t,ated tllat he believes tllat tlle CUl'!'erl~ t?::_X t~c~tle ..--....'1- the longes-t Sloe, Mr. mun I.pal \'<)at,er could rc~on. no ",.,t::Cl 1.< -. . , P(J 1. .l C:V J_ ;~3 . . t. () i:t G i~~ (:..~ fi, ;3 Ion t~educe the COST or i '(1 ~:) u.r ,3.i1 c.: (; . 1'11' < Fuller asked h'hi":t t time: frame t,he City wac~ looking a.t :fo1' t.hE:; 8X'GenS10n of municipal water' "to tlle Il1dustrial Park. I'Ie fel-c tllCi t n:1 s t~u..i 1 rj .in.g' ()t)U le1 t)e c:clrnplet.e l.{l (}ct.o L)e r , t,}-lt'J. t, f!.~.l:i. l/ t, irne .fl';3.n}E~ f'() r t}-le; e:xte,ng lc>:n Y4C)1) le1 (:() iIIC: id.e t::~C~ T,ilD. T, the cost of putting in a we~~ 1S not necessary. C,_.:c-:j),rlc.:il nlernL1er tE:rS():n Gt.:a't.ecl tll(1.t, the C:Ul"'.rertt {,.iuJe i~rcinl{::: licL; T~. (.tf..:': f:.-~}).. t~t:: tl L::;.l (f.n (j t In ,) 1} i (~; i pa 1 vI d. T:2 r t,() t~11B I :n{:iU.f$ t, r i ~:J.l r; <3. r" :i{ 1.11 '_""_' t...'\_, [' L~l90 0 Mr. Fuller s~a~ea that a~J the utilitles wl~l be p ceo t:hf3 bU.l1cl.i.n,g, i;lI', L~u.1Jel' nc) tt1(:tt. l-li~3 d.rivevJb_)/ i;3 i1(){; in. c;()nlpIi<::~:ttlc..;t=~ ~i.l r,ilt~~ {)r'd~11alice and that ile proposes to move the driveway towards tile fx'():ut ()f T.I--ii'::'= l)l..~i.l(jilig'. drivt.~w~3.Y {-.l.ill C:()ln(~ ()ut~ ()rl 21st, l~v-i:.?:nu.e versus In Street to avoid conges~ion and also tha~ it is cougni::::r to pL'::K:e a dri.veHdY on a Counr,y hoad. 1~2;jJCe ex stated ttlat tile refuse C011'~ainers wil.l ve E:t ~~{()()Cli.:?:rt L'lr, }i"u..L t~ 11 t::: rn, ~'J i " .~ d()OrS IZJl aCCE:SS. ~V; ':;.' 1.J..L , j:! t) J .1 ,~:~~ r' }.t~~ij dt)inC~ (~~();lc:(.~rI1S \~itll tbe ()u r c; e ~:::::. <.:: r E.~~.:..: :n .1 11 g: 1."8(1 U: f r-:__:H;'::":;.Lt LS . I'ir < J..:'U) .L(':'C -f~ _, -1 + ..L <.:;; ..L i~, l~11t} "1::, a fr:::.,nc:.;:, cou.Ld f " .1..L C{J;:~ OljU~ ::t:CiE-:.bf: . .t,Y-P6 cif- c:c~rs -G}l;~t: \4i11 t,e 1:"e:pal W()l)j.O DE.:: C:<3r'[~ b U(::.n ;~~ G 1'1(:;; yc:(::c1 (:: f5 ;::; dnd . -. c_ . r6c;11E~('; t:~lld i1:Le lf3 tl1.r.~ t L~ LeI-lf::(: C:()u...L(1 iL lilore acceSS1.o~e for theft. UJ:1C; .11 njr21n Ue~ ~t" .t'g B t. <::tll.l r:) r f e l"t, tild t, (}ti l,li(){) r f3 T,() l' a"g~:~ y.,i' ,:tL_:, n,t) 1~ :1 n tu iIlcJ.ude (~ar 8~11eG if y-ou allow this use. . . ... (..: () i,~ n. ;:~~ ~.L .1 nl e rn r c;,:~rb()rl r:(Ci t.l1::~~.t t, t~lJ. fj C) ;~':t r .C;~ hi i 11 tJt:::..:: In 0 \,T i 11g' .~~llCi I)O~ S ~~lng ~~hel.e f()Y' mOlltlls, , ; .:1: ~. ' ; ; ; . tj~~';,_lle L 1) ,:;:,1 ~s:' I:~: ILL 'T... t~ t~_: [j . . ;'}L{_tl(.~ _~.L 1'0 ~~;~; rn u i~::~ } . .l:>t._:,:l t,( n n<.) i. ~., t, i: 1 ~~'~ J_ 0.:'1 t:,(; ['j 2' , . . .1 ;~) T~ ;".f '.) i..11 <.J .1.. _.L 1';'- (~: L U iU a l Tlt ,~-1_ _1 ; 1 '.I _1.. "_. l...i '.' ~i'J '! "-~-: -....'.It_t ;_J; l t. ,g (~_": 2;t c~ d l,ila r fil~,l ~:; f.~ '1. 0 1- ~r c::; f 1 t.:: 'jT .. , ..-. .'.,~ , ...i- '_' ....". '_' ',,-; ';:, -\., vi ::.."J U ,1. <) E () 1 t~<-':':ll l.tl f-.:.~ i ll.J P (;J, (:- t f r <)l'n T, (i t::: l.),~::t:( 1\: 1. i'1.g ._') M. . ;.'1 i :.'..i.....l,.:::,:.. l-:.L .) l'~~, r'::: l~::~ (1 t,C-1 f C', 1. j. (.i \.J (.~ 1-) i.'f.1. r .n_ .L.l":' 1~,i._.ilJn , ,..,. 1(J,'; rn t ') t~: 1.' -L; t---=~ 1 ;_, () 1"1 ,'t1 Cl c,r 1 L'1. l., .,.., l'lL" , _ f--; 1. ;'A,' j 'J_ f' ~., Ll11-' Y 1) r c~ 1:) 1:~J L ~,..~ U ; :.,:., l ,~ :.:: ~:~; 1... i 1 .-'_~ 1.. ;.:.~11 (~;3 i:. ;:,~ i)(--: Ill;::]_ i_,(~': l' i.!l. . i.i..L ,.=, l' t, n ..J 1'1 " (-~ d t- !: f:":~ . '. ,,' ,.; ,:~.. ;_~ 1.1 \..' ~. .L i'-, f" \. i .i \, Y 1-1 d (1 t(".l 1--' 11 () ::-. (~n r>f:::: c~ 1) .1 e \-J t:j ~[" }\' l r.tg: L c) l" r 11 ':~ Ui . GE11TERV_ILLE L1CLNS_ GLDB_::__BE.QIJE5..T_FJLRH_:l,2.J\.E.EJ( _EERHIT EQE bNNDAJ~ STEAJt ..EB.Y ,_, .~:: .r: ;::, f,_ .i. i. \ ~.j (.' '__' U rl t} L'y .~ '~'l 1-- i:::~ ..L --c. :,~.~ L. ..--: i_, ~ ;. ':.-.,' ~ 'I.r :..;.' l' './ . L j l~: U ..~ () 1 ;. ;:~, iu' J. U. C) '.:.t u':~; '...L I-"...'.C in.l T. ~.:: i, I.. ':.:t'(~: "[ i' ~i ~ 'yJ z~J, .J, \; .11'l..g r,tlC: lf~E~ ~ i!jc)l, l.e']:l .. . '_;<_:;'1 ....L~Cr Url,~')ilJ,nj() ,.;. ',) EAYtlE.NT__QE..c LitU1S_ 1 .j 11 ~ ~-:: l:~: C ,_} 1 't Ci.. L-lY N t:~ AH';_!.j-l.ri. lU. :. i< t:~~ -l_ r.-.-: i.;, i_. 1. '_,L .-~ ,~_ m;:. ',_I :-:. C, 1 i (.:~ ,", .., <.;t::: 11"'(, l~: lll'l ",1._ a 1 "i} _t"', -. j) ...._ !-_, 1.11_: ;_, , ii.;: (1 ;:; y. :t-:,j \_.~ rl'...:.L, 1 j 2fh__'! \) L Y .' ::-; , C..;J i , I.) .-::: .-_ "rli,,1 " " '-- j:'ct Y il} j L d ..i...Hl:.::; i~,i tlj E: -L .~,y ",) 1 .. --, ,-, .- 1_: ':_ . r i i_. f_:: .c \1 _..... _L .:-: 'H; J '__.' f ~ ;..1. C J. .~:~i 1 _-;_11_; l) ;_~~; .1_ / AIlJJLURH U \./ 1: c: L t,-' C i..~' ,~<r.l. . L i'::::;!.-:~r~) 11;i. U y .l:,;U 1'.~-~, k L,,_-, fI _1, (_~_r '..J. dl'(j .,,'.. n.' ~ . "~'. in!.,') C,l'.-}Li "'.:"'1 C.I .J._~.::;t_t i..!".,- LUjijJI~ii.t;:":;j.Y. 1'-; t:.; l,~~"1:, :\(i. ,,1 I.) J i. r j' }<:_', !. u ...; 1) . ;U . 1-\,(': ;'_:. n,:_.::.., L, -x lJ ~. ~~ '."~ Cd:": _: 1.. (,i=~iJ " ~~~ .. ,__: ':---:! L....t c1 ....) r; u ,~~:.;,~ !, :: (:.: ::::~-: i-i ~=, ;:~_; l r a 1'11_-, '-_, ,.L L: :~.l \'_3 1- c~ l' l( RESOLUTION ORDERING PREPARATION OF PLANS AND SPECIFICATIONS FOR THE EXTENSION OF MUNICIPAL WATER WHEREAS, the Centerville City Council has reviewed the feasibility report for the extension of municipal water, distribution lines and related appurtenances on Main Street (County Road 14), between the east line of Brian Drive and the east line of the Centerville City limits; and on 20th Avenue South between the line south of the Center Hills First Addition development and north of the south line of the Centerville Industrial Park (the areas proposed to be assessed for such improvement are those properties described as follows: West 1/2 of northwest 1/4 of Section 24, Township 31N, Range 22W, comprising approximately 80 acres and the east half of the northeast 1/4 of Section 23, Township 31N, Range 22W, excepting the subdivision south of Hardwood Pond Estates I and II Additions comprising approximately 60 acres. These properties are generally located in the 40 acre parcels in the 4 quadrants of the Main Street (County Road 14) and 20th Avenue (County Road 54) and 20th Avenue (County 54 and County Road 21) intersection. ); AND WHEREAS, the City Council would plans and specifications for the City Council meeting; like to have copies of the scheduled June 27, 1990 NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF CENTERVILLE, MINNESOTA: Maier, Stewart and Associates, Inc. is hereby designated as the engineer for this improvement should it be ordered. They shall prepare plans and specification for the making of such proposed improvement as shown on exhibit two, segments A and B of the feasibility report for municipal extension to the Industrial Park. Adopted by the City Council this 13th day of June, 1990. /1 f/ /a...--..(' .-t..-#I t., :l 7~"""'- RECEIPTS AND DISBURSEMENTS - JUNE 14 - 27, 1990 BALANCE IN GENERAL FUND AS OF JUNE 14, 1990 BI~J.lli Linda Broussard - Dog License #528 R & R Leasing Inc. Rehbein - Escrow for moving power pole Ruth Waters - Bldg. Permit #90-57 & Dog License #530 Registered Abstracters - Municipal ~ater Payoff 7192 Brian Dr. Howard Bohanon Homes - Bldg. Permit #90-58, Howard Bohanon Homes - Bldg. Permit #90-59, Howard Bohanon Homes - Bldg. Permit #90-60. Lake Sanitation Inc. - 1990 License Fee Swenson Heating & AIC - Permit #90-40, 7159 Peterson Tr. Registered Abstracters - Municipal Water Payoff 7179 Brian Dr. Anoka County Auditor - May Fines Centennial Fire District - 1st qtr. 1990 share of Electric & Gas Utilities & gasoline Consumers - 1st qtr. sewer billing payments $ 20.00 $3,250.00 $ 71. 85 $1,300.00 1835 Hayfield Rd$3,33l.80 1824 Houle Cr. $3,369.50 1862 Prairie Dr $3,385.35 $ 10 . 00 $ 65.50 $1,300.00 DISBURSEMENTS - CHECKS #3604 - #4921 City of Lino Lakes - 2nd qtr. 1990 Police Contract Waldoch Sports - Tractor rental for July Northern States Power Co. - June street lighting Maier Stewart & Associates Inc. - Engineering services rendered April 29 thru May 26, 1990 Centerville Heights Inspection - $201.86 Centerhi 11 .fees - $2,591. 01 TIF 1-2 - Storm Drainage Master Plan - $1,472.48 Hardwood Ponds II S. half - $44.79 Flood Plain revisions - $131.22 Forms for P & Z - $501.34 Municipal Water - $355.59 Long Term Maintenance - $55.28 Hardwood Ponds Estates II - Pond survey & flood plain impacts - $714.37 Burke & Hawkins - May Legal Fees General - $231.00 - Criminal - $1,225.16 Centerhill Development agreement - $231.00 Northern States Power Co. - Elect Util.5-8 thru 6-9-90 Hall - $74.82, Garage - $13.53, Lift #1 - $24.00 Lift #2 - $46.39, Lift #3 - $13.40, Park Bldg. - $12.69 Park Lights - $7.06, Pumphouse - $292.18 Bryan Rock Products - 24.42 T. Aggregate rock for ballfield at Central Park Earl F. Anderson & Assoc. Inc. - 2 swing belt seats for for Royal Meadows Tot Lot $ 776 . 72 $ 977.53 J 895.40 $22,082.50 $ 1,194.00 $ 765.36 $ 6,067.94 $ 1,687.16 $ 484.07 $ 282.05 $ 38.16 $153,659.12 .$ 18,759.65 $172,418.77 RECEIPTS AND DISBURSMENTS JUNE 14 - 27, 1990 PAGE TWO DISBURSEMENTS CONTINUED Anoka County Humane Society - May Animal Control $ 46.08 Wheeler Hardware Co. - 2 door closers for Park Dept. $ 183.00 Clean Sweep, Inc. - 1990 Street Sweeping $ 1,011.76 Dolores Wendorf, Treas. - Municipal Clerks & Finance $ 75.00 Sfficers Assoc. - Membership fees for M. Solheid S. Buckbee & T. Miltz-Miller T. A. Schifsky & Sons, Inc. - 6.77 T. recycled base $ 33.85 Minnesota Gov'T Finance Officers Association - 1990 dues $ 15.00 Chapin Publishing Co. - Utility & Street Improvement ads .$ 64.60 Centerhill Development Metropolitan Waste Control Commission - July sewer $ 3,376.66 service charge Mediation Se~vices - Service fee for 1991 $ 75.00 Young Excavating - Moving & grading black dirt at $ 90.00 Central Park Superior Lamp & Supply - 18 superior duty lamps for $ 259.82 City use - 12 heavy duty lamps for Park Bldg. -$60.36 Equity Title - Refund for overpayment of Assessments $ 7.80 University of Mn. - Registration fees for Mn. Municipal $ 410.00 Clerks Institute for Mavis Solheid & Sanna Buckbee Gerald Rehbein - Refund on Sod escrow - hold back $650.00 $ 1,200.00 Ro So. Contracting, Inc. - 3 hrs spreading black dirt $ 246.00 at Water Tower Park Feed Rite Controls In~.- Sodium solution & container $ 93.06 deposit Midwest Gas - Gas Utile - Hall - $7.59 $ 19.13 Garage - $7.24 - Park Bldg. - $4.30 U. S. West - Hall phone - $ 49.21 Telephone Transfer from General Fund to Petty Cash j 100.00 j 39,957.21 Checking Account. BALANCE IN GENERAL FUND AS OF JUNE 27, 1990 $132,461.56 Pursuan~ to due call and notice thereof, the Centerville City Council held a special meeting on June 4, 1990 at City Hall. Mayor Haberman called the meeting to order at 7:05 p.m. Present: Peterson, Pelton, Burgstahler, Neumann. Pat Downing, ParK and Recreation Commit~ee member, was also present. Council members discussed a bid from Waldoch Sports Compact Utility Tractor, 4 Wheel Drive - ~J horsepower. was lor $13,999.00 with a front end loader. for a SElf) The bid Bill Conroy of East Bethel Power Equipment arrived at 7:15 p.m. with a written bid for a Kubota Tractor Model L2250DT-7, 4 Wheel Drive - 26.5 horsepower. The bid was for $14,128.50 with a front end loader. A copy of the bids are on file with the Clerk/Administrator. Mayor Haberman noted that the quality of the tractors appeared to be cunJl->::-J.rable. Council member Sports appeared Pelton felt attractive. that the ren ViI option from Waldoch Motion by Haberman, second by $13,999.00 for a presented by Waldoch ren~ing the tractor option to renew the additional three pO;2~slble) ; - if a~ the end of the seven month period the tractor appears to be operating acceptably, ~he City does have the option to purchase; it is understood that 100% ot ~he ren~al paid on Lhe cractor will be applied toward the purchase price; 11 purchased ~he balance would be due January lS~L, the agreed upon rental price is $1,150.00 per month; motion carried unanimously. Pelton to accept the low bid OI 955 Compact "(h,ili t.y Tractor as Sport6 ( inc: ludes the loader) by for a four mon~h period, with an rental a~ the same ~erms for an months (total of seven months l'lotion by Haberman, second by Pet(:.rs()n to have fluid in the tires of the tractor added to the purcnase pri':':::8; t.he cost, of thL:~ add~tion is $175.00, motion carried unanimously. Ci ty staff will investigate dcunc\ge done to -[,he conc:reTe ::::ide\1alk along th,::, parl( building in Centl'al Park. Motion by Burgstahler. second by Peterson to adjourn the meeting, mo~ion carried unanimously, Meeting adjourned at 8:00 p,m. I~(~,spec L.fuliy SUb:T~ttte~l, !f~YJ;,-1J}%~ta Tamara H. Hiltz-Miller Clerk/Administrator RECEIPTS AND DISBURSEMENTS - JUNE 1 - 13, 1990 BALANCE IN GENERAL FUND AS OF JUNE 1, 1990 RECEIPTS Equity Title - Assessment payoffs for 7224 Peterson Trail Equity Title Co. - Assessment payoff for 7130 Peterson Trail James Steele Construction - Bldg. Permit #90-55 - Centerville Elem. School Linda Reisdorfer - 3.2 beer permit for Family Picnic at Central Park R & R Leasing, Inc. - Rezoning fee for 20th Ave. & Main St. - Gerald Rehbein Registered Abstracters, Inc. - Municipal Water pay6ff for 7164 Brian Way Minnegasco - Permit #90-36 -1817 Fox Run Douglas Construction Inc. - Bldg. Permit #90-54 - 1969 Main St. -Residing & deck Registered Abstracters, Inc. - Municipal Water payoff - 7174 Brian Dr. Kenco Construction - Bldg. Permit #90-56 7197 Brian Drive OINeill, Burke & OIBrien - Assessment search $ Title Insurance Company - Municipal Water $ Payoff - 7197 Clear Ridge Charter Title Co. - Municipal Water payoff $ Riccar Heating - Permit #90-37-7192 Brian WayS Bradley Olson - Heating Permit #90-38 $ 1983 S. Robin Lane Swenson Heating & AIC - Permit # 90-39 ~ 1818 Hayfield Rd. DISBURSEMENTS - Checks #3565 - #3603 Checks #3564 & #3566 Voided out Commissioner of Revenue - April & May State witholding Tax Deposit Firstar Hugo Bank - 2nd qtr. (May) tax deposit for Feder-al, Soc. Sec. & Medicare taxes Ro-So Contracting, Inc. - Partial pay estimate #4 & final for Control Bldg. Mechanical & Electrical & Interconnecting piping ~ control building Waldoch Sports - Tractor rental for June Rooster Construction - SidewalK, aprons, slab at Consessions & sidewalk to rink Centennial Little League - Reimbursement to Little League for protective fences installed at Field #2 in Central Park $ $ 29.22 863.75 $3,509.50 $ $ 35.00 175.00 $1,300.00 $ $ 15.50 121.75 $1,300.00 $3,353.65 7.00 834.53 834.53 50.50 15.50 50.50 $ 627.00 $1,776.28 $1,587.25 $1,194.00 $2,500.00 $ 300.00 $159,863.11 j 12,495.93 $172,359.04 RECEIPTS AND DISBURSEMENTS June 1 - 13, 1990 PAGE TWO DISBURSEMENTS CONTINUED Public Employees Retirement Assoc. - May PERA Contribution Public Employees Retirement Assoc. - June & July premiums for O. Hughes, D. Larson & M. Sol hei d Anoka Electric. Coop. - 6 street lights Orville Hughes - May Maintenance salary Park Maintenance - $104.50 Dale Larson - May Maintenance salary Park Maintenance - $20.63 Steven King. - May Maintenance salary Park Maintenance - $124.25 Northern States Power Co. - May street lighting Dennis Zerwas - Set up for Cable equipment to record City Council meetings Association of Metropolitan Municipalities Elected Official salary survey Carol Pelton - June Council Salary $50.00 - Medicare Tax - ($.73) Jerry Peterson - June Council Salary $50.00 - Medicare Tax ($.73) Bob Burgstahler - June Council Salary $50.00 - Medicare Tax ($.73) Walter Neumann - June Council Salary $50.00 - Medicare Tax ($.73) State -($10.00 Federal - ($10.00) George Haberman - June Council Salary $150.00 - Medicare Tax. - ($2.18) AT&T - Long Distance Charges W. W. G r a i n g e r, I n c. - 1 sa f e ty gas can Emergency Apparatus Maintenance Inc. - repair left rear turn signal & bulb Trippel's Market - Supplies for office Knox:,Commerci a 1 Credi t - Lumber for flower beds Emerald Office Supply - Minute book paper & file folders Flaherty Equipment Coop. - engine driven blower for Sanitary Sewer - $532.00 & Onan Pro-series generator for Park Dept. - $1,215;00 Granger's Inc. - Lamp & fuse for Ford truck & 13.6 gal. Diesel #2 Robinson Landscaping, Inc. - 100 yds sod International Office Systems - 1 case toner for copy machine T.A. Schifsky & Sons Inc. - 7.9 T Limerock Metropolitan Waste Control Commission May (6) SAC Permit Fees Metropolitan Waste Control Commission O<;t; & Nov. 1989 (2) SAC Permit Fess not r~ported on monthly reports Barry L. Blomquist - Legal Fees re annexation to City of land lying in Lino Lakes $ 608.63 $ 54.00 $ 28.96 $ 918.45 $ 188.64 $ 424.42 $ 765.79 $ 15.00 $ 5.00 $ 49.27 $ 49.27 $ 49.27 $ 29.27 $ 149.82 $ 3.28 $ 29.28 $ 43.15 $ 23.38 $ 69.62 $ 29.68 $1,747.00 $ 56.42 $ 65.00 $ 71. 00 $ 58.14 $3,564.00 $1,138.50 $ 187.00 RECEIPTS AND DISBURSEMENTS June 1 - 13, 1990 PAGE THREE DISBURSEMENTS CONTINUED U.S. West - Phone at Park Building Corner Express - 65.2 gal. gasoline & supplies Lighting Printing - 550 Street Safety Letters Hugo Feed Mi 11 - Nozzel, pl ant fool, garbage bags, phone cord plugs, cable Telephone Transfer from General Fund Checking to Petty Cash Checking Account BALANCE IN GENERAL FUND AS OF JUNE 13, 1990 $ 29.29 $ 81. 50 $ 50.25 $ 33.11 j 100.00 -$ 18,699.92 $153,659.12 Pursuant to due call and notice thereof the City Council of the City of Centerville held their regular meeting on May 24, 1990 at City Hall. Mayor Haberman called the meeting to order at 7: 00 p.m. Present: Pelton, Neumann. Absent: Peterson, Burgstahler. Motion by Neumann, second by Haberman to approve the May 9, 1990 City Council meeting minutes, motion carried unanimously. The minutes of the April 4, 1990 closed meeting with the City Attorney regarding 1987 street Litigation and the minutes of the May 2, 1990 meeting with Jim Brimeyer, Search Consultant for the Centennial Fire District Fire Chief, will be addressed at the June 13, 1990 meeting. APPEARANCES Ken wilkinson, Anoka county Sheriff, presented his annual update to the City council with regard to the Anoka County Sheriff's Department. OLD BUSINESS Anoka County 1990 Abatement Funds options Council member Pelton advised that the Solid Waste subcommittee of Council member Pelton and Neumann met with Mary Ayde regarding Anoka County Abatement Funds options. The items discussed were presented in a letter dated May 8, 1990 from Mary Ayde of Lake Sanitation. A copy of the letter is on file with the Clerk/Administrator. In addition to the items listed it was suggested that the bar codes on the recycling bins include the address of the property to which the bin was assigned and that the bin is the property of the City of Centerville. It was also suggested that the public education newsletter be generated in house in the city offices to defray cost to the City with regard to the quarterly newsletter. Council members Pelton and Neumann will meet with Mary Ayde of Lake ~,.n;t:ation on June 4, 1990 in the afternoon to discuss the Abatement Funds options. The Clerk/Administrator will be in attendance. Motion by Neumann, second by Haberman to authorize the Solid Waste subcommittee, consisting of Council members Neumann and Pelton, to administer/approve the Anoka County Joint Powers Agreement and to determine appropriate allocation of funds toward the Anoka County Abatement Fund grant request for 1990, motion carried unanimously. Proposed R5 Zoning and Interpretation of Ordinance #4. Article 2, Section 24 (2) Gunnar Pettersen, Building Inspector, was present to participate in discussion with regard to the clarification of minimum ground floor area and/or ground floor area of living space. He also Meeting Minutes - CC May 24, 1990 Page 2 addressed wood foundations as required in the City Ordinance. Motion by Neumann, second by Pelton to direct the Clerk/Administrator and Gunnar Pettersen, the Building Inspector, to review the current wording in Ordinance #4 regarding ground floor area of living space and to make a recommendation to the City Council on what alternate wording could be used for better clarification, motion carried unanimously. Motion by Neumann, second by Pelton to direct the Clerk/Administrator to seek the advise of the City Attorney with regard to removing wood foundations from Article 2, section 24 (1) in Ordinance #4, motion carried unanimously. Motion by Neumann, second by Pelton to table discussion of ground floor area of living space and clarification and interpretation as to where the 24 foot minimum width should be measured on a home until the June 13, 1990 City Council meeting, motion carried unanimously. Hardwood Pond Estates Ponding Area John Stewart, city Engineer, presented a letter dated May 23, 1990 regarding retained pond level - Hardwood Pond Estates It. A copy of the letter is on file with the Clerk/Administrator. Mr. Stewart advised that with the current situation the pond is somewhat over sized for the residential runoff it treats. He advised that the current retention of water is at a level of 12 to 24 inches. He noted that this retention is the result of a high point in the outlet ditch. He advised that with the development of the Center Hills project the ditch will be cleaned out and the water level will drop to 3 to 6 inches in the pond. Stewart advised of two options for maintaining water in the pond. The first being excavation of the pond which would be the simplest, but most costly method of maintaining the 12 to 24 inches water level. The cost would be approximately $5.00 per cubic yard. It is estimated that approximately 8,000 yards of material would be removed. This would be a total cost of approximately $40,000. The second method would be to raise the outlet elevation. He advised that it may be feasible to maintain 12 to 15 inches of water in the pond by adjusting the outlets. He noted that it would be likely that these actions would increase the 100 year reoccurrence interval storm pond depth to 903.4 and reduce the freeboard to the lowest basement to 1 foot. Before taking action it would be necessary that each basement around the pond be surveyed to determine compliance with the developers Hardwood Ponds II grading plan, and that the Rice Creek Watershed would need to be approached to obtain a permit to alter the 1970's construction. He advised Meeting Minutes - CC May 24, 1990 Page 3 that the cost of construction to raise the outlet elevation would be approximately $1,200 to $2,500. The engineering and permit application would cost approximately $900 to $1500. Motion by Neumann, second by Pelton to direct the City Engineer to investigate what the impacts of raising the outlet elevation would be on the properties which abut Shad Avenue; to survey the basement floor elevations around the pond; this information will be available to the City Council at the June 27, 1990 City Council meeting, motion carried unanimously. Motion by Pelton, second Neumann to direct City staff to investigate how the city of Hugo sets constraints on the builder in lieu of the developer in the area of site maintenance, motion carried unanimously. Center Hill Motion by Pelton, second by Haberman to amend the first draft of the Center Hills First Addition development agreement as per copy attached and made a part of these minutes, motion carried unanimously. Motion by Pelton, second by Neumann to approve the tree landscape plan as recommended by the City Forester for the Center Hills development, motion carried unanimously. The City Council shall address street names for the development at their June 13, 1990 City Council meeting. It appeared to be the consensus of the City Council that escrows for engineering, attorney fees and administrative fees shall be collected up front in the form of escrows as per past City policy versus incorporating into a 150% letter of credit. John Stewart, City Engineer, noted that the NSP pole needs to be removed as soon as possible. The City is awaiting the 50% contribution from Gerald Rehbein for the removal of the pole. Mike Grossman of Ehlers and Associates was present to present information relative to the financing of local improvements for the Center Hills First Addition. Grossman presented a letter dated May 23, 1990 regarding improvement financing to the City Council. A copy of this letter is on file with the Clerk/Administrator. Mr. Grossman advised that there are two proposals for the financing of the project. The first plan, Plan A, would be bonds sold at a competitive sale awarding to the best bid received. The second, Plan B, would be through a local banker who has showed interest in accepting a typewritten bond, leaving bond register costs and Meeting Minutes - CC May 24, 1990 Page 4 negotiating the sale. The total bond issue for Plan B would be $290,000. The total bond issue for Plan A would be $295,000. Mr. Grossman suggested that the city could open construction bids on June 13, 1990 and that the bonds could be sold on June 27, 1990 when contracts are signed he advised the City may have a better handle on the actual construction costs by June 27 due to the bids of the construction being available. Motion by Haberman, second by Neumann to direct City staff to work with Ehlers and Associates, City Municipal Advisors, to negotiate Plan B if possible with a local banker, and that bonds will be sold on June 27, 1990, motion carried unanimously. Hardwood Pond Estates I Developer Request to Allow One Property Owner to Seed Versus Sod It appeared the consensus of the City Council was that the City staff should contact the homeowner to see if they want sod and if they do the developer will install the sod. The city staff will get back to the City Council at the June 13, 1990 meeting. storm Drainage Master Plan - 505 Plan (Rice Creek Watershed) It appeared that the consensus of the City Council was to table discussion of the storm Water Drainage Plan until the June 27, 1990 City Council meeting. Final P~y Estimate to RoSo Contracting - Interconnecting Piping and Control Building; Control Building - Mechanical & Electrical Motion by Neumann, second by Pelton that per the recommendation of the City Engineer and due to the receipt of an IC/134 Form from RoSo Contracting for their subcontractor terms remodeling, that the final. pay estimate for the water system contracts with RoSo contracting Incorporated shall be paid for control building - electrical & mechanical in the amount of $842.25 and interconnecting piping and control building in the amount of $745.00, motion carried unanimously. Water to the Industrial Park John Stewart, City Engineer, commented that the City may be getting behind on the Industrial Park area as some businesses are beginning to build on the development. He advised that it would be his recommendation to extend municipal water to the Industrial Park at this time. He advised that it may be premature for a well and elevated tower in that area. Motion by Pelton, second by Neumann to direct City staff to notify all property owners between the Hardwood Pond Estates development Meeting Minutes - CC May 24, 1990 Page 5 and the City limits along Main street of an improvement hearing; included in the notice shall be information which would suggest the possibility of deferring the payment of assessments for the extension of water to abutting property owners; to adopt a resolution ordering a feasibility study for the extension of municipal water along Main street between the area of the Hardwood Pond Estates development east to the City limits; the City staff shall investigate financing options with the municipal financial advisor and inquire as to whether there would be an advantage of tying this bond issue to the bond issue for the Center Hills First Addition; the public hearing on the improvement shall be held on June 27, 1990 at 6:30 p.m.; motion carried unanimously. Flood Plain Ordinance Motion by Haberman, second by Neumann to approve amendments to Ordinance #33 A (Flood Plain) per the recommendations of the Department of Natural Resources and as listed below: add to section 4.45 (c) accessory structures shall be elevated on fill or structurally dry flood proofed in accordance with the FP-1 or FP-2 flood proofing classifications in the state Building Code. As an alternative an accessory structure may be flood proofed to the FP-3 or FP-4 flood proofing classification ~n the state Building Code provided the accessory strncture constitutes a minimal investment, does not exceed 500 square feet in size, and for a detached garage, the detached garage must be used solely for parking of vehicles and limited storage. All flood proof accessory structures must meet the following additional standards as appropriate. 1. The structure must be adequately anchored to prevent flotation, collapse or lateral movement of the structure and shall be designed to equalize hydrostatic flood forces on exterior walls; and 2. Any mechanical and utility equipment in a structure must be elevated to or above the Meeting Minutes - CC May 24, 1990 Page 6 Regulatory Flood Protection Elevation or property flood proofed. section 7.0 will include a subscript 2 which donates reference to the subdivision ordinance disclaimer. The subdivision disclaimer paragraph on page 15 will be at the bottom of the page which contains the section 7.0 heading. Page 19, section 10.35, the board shall decide on appeals or variances within 45 days . The following typing errors shall be corrected: Page 3, section 2.812, "BVASE" shall be amended to "BASE", Page 9, section 5.3 "conditional" shall be amended to "Conditional", Page 10, section 5.41 "tao" shall be amended to "to", motion carried unanimously. Municipal Facilities Motion by Haberman, second by Neumann to table discussion of Municipal Facilities until the June 13, 1990 City Council meeting; it was suggested that Council members Burgstahler and Peterson look at fire buildings as they were not present at the Champlin/Elk River building reviews; should Council members Burgstahler and Peterson decide to visit other City municipal facilities, all Council members will be notified in case they would like to attend; motion carried unanimously. Petitions and Complaints Motion by Haberman, second by Pelton to direct City staff that the rest rooms at the Park building on Central Park shall be left open for use by the publici the Park and Recreation Committee shall be advised of this decision; motion carried unanimously. Council member Neumann will be present at the June 13, 1990, 10:00 a.m. bid opening for the municipal improvements on the Center Hill development. Mayor Haberman advised that on June 10 through June 17 he will be out of town. Mayor Haberman noted that the pallets stored along the building of Meeting Minutes - CC May 24, 1990 Page 7 R & P Welding appear to be a nuisance and requested that City staff draft an appropriate nuisance letter. Payment of Claims Motion by Neumann, second by Haberman to make the current payment of claims of the Centennial Fire District, motion carried unanimously. Motion by Neumann, second by Haberman to approve the current payment of claims of the City of centerville, motion carried unanimously. Mayor Haberman advised that he felt he would be able to attend the May 30, 1990 Rice Creek Watershed Clean Water Partnership meeting at the City of Lino Lakes. Motion by Neumann, second by Pelton to adjourn the meeting, motion carried unanimously. Meeting adjourned at 10:55 p.m. ~espectfully submitted, 0:ruNl"llt 1lpi-iJ1t!d ~ra M. Miltz-~ili~r Clerk/Administrator TMM/dkg RESOLUTION RESOLUTION ORDERING PREPARATION OF A FEASIBILITY STUDY FOR THE EXTENSION OF MUNICIPAL WATER WHEREAS, it is proposed to improve Main Street (County Road 14), between the east line of Brian Drive and the east line of the Centerville City limits; and on 20th Avenue South between the line south of the Center Hills First Addition development and north of the south line of the Centerville Industrial Park (the areas proposed to be assessed for such improvement are those properties described as follows: West 1/2 of northwest 1/4 of Section 24, Township 31N, Range 22W, comprising approximately 80 acres and the east half of the northeast 1/4 of Section 23, Township 31N, Range 22W, excepting the subdivision south of Hardwood Pond Estates I and II Additions comprising approximately 60 acres. These properties are generally located in the 40 acre parcels in the 4 quadrants of the Main Street (County Road 14) and 20th Avenue (County Road 54) and 20th Avenue (County 54 and County Road 21) intersection.) by the extension of municipal sewer and water, distribution lines and related appurtenances and to assess the benefited property for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF CENTERVILLE, MINNESOTA: That the proposed improvement be referred to Maier, Stewart and Associates, Inc. for study and that he is instructed to report to the Council with all convenient speed advising the Council in a preliminary way as to whether the proposed improvement is feasible and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. Adopted by the City Council this 24th day of May, 1990. t ( , ~~~ " Mayo ,~ RESOLUTION SCHEDULING AN IMPROVEMENT HEARING FOR THE EXTENSION OF MUNICIPAL WATER WHEREAS, the Centerville City Council has ordered a feasibility study at this May 24, 1990 City Council meeting to be prepared by Maier, Stewart, and Associates, Inc. with reference to the improvement of the extension of municipal water, distribution lines and related appurtenances on Main Street (County Road 14), between the east line of Brian Drive and the east line of the Centerville City limits; and on 20th Avenue South between the line south of the Center Hills First Addition development and north of the south line of the Centerville Industrial Park (the areas proposed to be assessed for such improvement are those properties described as follows: West 1/2 of northwest 1/4 of Section 24, Township 31N, Range 22W, comprising approximately 80 acres and the east half of the northeast 1/4 of Section 23, Township 31N, Range 22W, excepting the subdivision south of Hardwood Pond Estates I and II Additions comprising approximately 60 acres. These properties are generally located in the 40 acre parcels in the 4 quadrants of the Main Street (County Road 14) and 20th Avenue (County Road 54) and 20th Avenue (County 54 and County Road 21) intersection. ). NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF CENTERVILLE, MINNESOTA: 1. The Council will consider the improvement of such street in accordance with the requested report and the assessment of abutting property for all or a portion of the cost of teh improvement pursuant to Minnesota Statutes Chapter 429 at the estimated total cost of the improvement of $350,000. 2. A public hearing shall be held on such proposed improvement on the 27th day of June, 1990 in the Council chambers of the City Hall at 6:30 p.m. and the City Clerk shall give mailed and published notice of such hearing and improvement as required by law. Adopted by the City Council this 24th day of May, 1990. ( ;t&~r $LLn~~L/ Mayor RECEIPTS AND DISBURSEMENTS - MAY 24 - 31, 1990 BALANCE IN GENERAL FUND AS OF MAY 24, 1990 RECEIPTS Harriet McClary - Bldg. Permit #90-49 Montbrand Plumbing - Permit #90-27, 7203 Clear Ridge Plumbing Service Center - Permit #90-28, 7167 Brian Dr. Gen-Eri k Htg. - Permit #90-34, 7203 Clear Ri dge Sanna Buckbee - 2 Dog Licenses Northwest Title & Escrow - Assessment Search Riccar Heating - Permit #90-35, 7167 Brian Way Tom Bajda - Bldg. Permit #90-50 Howard Bohanon Homes - Bldg. Permit #90-51 1818 Hayfield Rd. Howard Bohanon Homes - Bldg. Permit #90-52 7159 Peterson Trail Ron Swenson - Bldg. Pernlit #90-53 - 1815 Prairie Dr. Universal Title Ins. Co. - r.1unicipal Water Payoff for 7155 Grange View Joyce Stevens - San. Sewer Payoff & 1987 Street Payoff for 7143 Shad Ave. Firstar Hugo Bank - May interest on General Fund Checking Account DISBURSEMENTS - Checks #3553 -#3563 U. S. West Hall Phone Midwest Gas Co. - Gas. Utilities 4-19 to 5-22-90 Hall - $7.99, Garage - $16.18, Park Bldg.-$6.20 Riccar Heating - Refund for Permit fee, address not in Centervi lle Internal Revenue Service - Interest owed on adjustment of Form 941 quartely report for period 9-30-87 IMS/MN - 1 electronic scale for postage check,replaces Check #3531, voided out International Mailing Systems - 1 postage meter, replaces check #3531, voided out Tamara i". r.1iltz-Miller - May salary & milage Sanna Buckbee - May salary & milage Debra- Gonsior - ~lay salary Mavis Solheid - May salary & milage DCA - PEIP, health, dental & life insurance premium for June for Mavis Solheid from payroll deduction ADJUSTMENTS Check #3531 voided out - International Mailing Systems BALANCE IN GENERAL FUND AS OF MAY 31, 1990 PETTY CASH CHECKING ACCOUNT BALANCE AS OF MAY 31, 1990 - $137.00 $151,696.95 $ 75.25 $ 66.00 $ 56.00 $ 50.50 $ 20.00 $ 7.00 $ 101. 00 $ 75.25 $ 3,298.18 $ 3,298.18 $ 58.50 $ 834.53 $ 3,497.83 $ 728.01 $ 12,166.23 $163,863.18 $ 49.46 $ 30.37 $ 50.50 $ 17.51 $ 190.00 $ 168.00 $ 2,093.65 $ 773.48 $ 110.87 $ 694.51 $ 179.72 $ 4,358.07 $159,505.11 $ 358.00 $159,863.11 RECEIPTS AND DISBURSEt1ENTS - MAY 10 - 23, 1990 BALANCE IN GENERAL FUND AS OF MAY 10, 1990 RECEIPTS Dianne Moore - 1st qtr. sewer payment Registered Abstracters Inc. - Assessment search Richard Kinning - Assessment payoff, 7059 Progress Rd. Crosstown Plumbing - Permit #90-26, 1847 Hayfield Rd. Riccar Heating - Permit #90-26, 7179 Brian Way Riccar Heating - Permit #90-27, 7160 Brian Way Swenson Heating & AIC - Permits #90-32 & #90-33 1870 Fox Run & 7154 Peterson Trail Minnegasco - Permit #90-30, 1810 Fox Run Registered Abstracters, Inc. - Assessment Search Minnesota Title - Assessment Search Northwest Closing Center - Assessment payoff 7142 Peterson Trail Rob Stephan - Bl dg. Permit #90-45, 6907 Sumac Ct. Northwest Closing Center - Assessment payoff 1858 Fox Run Howard Bohanon Homes - Bldg. Permit #90-46, 1847 Hayfield Loretta Wright - Bldg. Permit #90-47, 7137 Brian Dr. Swenson Heating & AIC - Permit #90-31, 1847 Hayfield Rd. Karen Martinez- Bldg. Permit #90-48, 6918 Sumac Ct. Gerald Rehbein - Escrow for sod for 3+ lots on Hardwood Ponds I Registered Abstracters, Inc. - Assessment search Treasurer, Anoka County - April Fines R & R Leasing, Inc. - Grading Permit - Centerhill Consumers - 1st qtr. 1990 sewer utility charges - 1st qtr. 1990 water utility charges Riccar Heating - Permit #90-32 & 90-33 7162 Brtan Way & 7164 Brian Way Charter Title Co. Assessment search Anoka County Treas. - Tax Forfeit Settlement for 1989 Taxes & Special assessment payoff Consumers - 1st qtr. sewer charges - 1st qtr. water charges Burkhardt Plumbing - 1990 Contractors License Patrick Perro - Dog License #524 DISBURSEMENTS - CHECKS # 3540 - #3552 Burke & Hawkins - April Legal Fees Criminal - $1,326.60 1987 Street Assessment Appeal - $4,296.00 Employees Benefit Adm. Co. - Year end adjustment to Workers Compensation deposit premium Grainger - 5 gallon saftey gas can & spout $ 36.00 $ 7.00 $ 1,157.85 $ 51. 00 $ 65.50 $ 50.50 $ 101.00 $ 30.50 $ 7.00 $ 6.00 $ 29.22 $ 82.93 $ 359.85 $ 3,290.25 $ 61. 85 $ 50.50 $ 105.95 $ 1,850.00 $ 7.00 $ 1,020.10 $ 50.00 $ 7,498.03 $ 1,566.50 $ 101. 00 $ 7.00 $ 2,709.62 $ 3, 132 . 66 $ 602.15 $ 30.00 $ 10.00 $ 5,622.60 $ 804.00 $ 30.72 $149,339.17 $ 24,576.96 $173,916.13 RECEIPTS AND DISBURSEMENTS MAY 10 - 23, 1990 PAGE TWO DISBURSEMENTS CONTINUED T. A. Schifsky & Sons Inc. - 9.02 T. Limerock @$8.20 T $ Corner Express - Gas for City truck & supplies for park $ bathrooms {Park _ Postmaster - Money for postage for new postage meter $ International Mailing Systems - 1 pk. meter_tapes $ Northern States Power Co. - Electric Util. 4-4 thru 5-7-90 $ Hall - $74.05 Garage - $13.68 Lift #1 - $18.49 Lift #2 - $34.15 Lift #3 $11.89 Park Bldg. - $8.61 Park lights - $7.06 Pumphouse - $269.24 Metropolitan Waste Control Commission - June Sewer Service Charge Anoka County Humane Society - April animal control Internal Revenue Service - Form 941 dated 6-30-88 adjustment for witholding tax Kendall Hartline - for 3~ x 14 foot long gate complete & for welding on posts for access gate for hockey rink City of Maplewood- Copy of platting & zoning ordinances City of Lakeville - Copy of zoning & subdivision ordinance Maier Stewart & Assoc. Inc. - Engineering Fees April 1 through April 28, 1990 Centerville Heights - $968.25 Municipal Water - $833.31 Hardwood Ponds II North ~ - $143.15 Centerhil1 - $4,623.49 Flood Plain - $598.27 TIF 1-2 Expense Storm Drainage Master Plan - $1,744.89 General City - $656.87 Public Works - $186.66 Sanitary Sewer - $188.64 Long Term Maintenance expense - $366.82 Clearwater Creek meeting Anoka County - $141.22 Rice Creek Watershed District - Support funding for Centerville-Peltier Clean Water Partenship Project Telephone Transfer from General Fund to Petty Cash Checking Account BALANCE IN GENERAL FUND AS OF MAY 23, 1990 73.96 47.00 500.00 10.50 437.17 $ 3,376.66 $ 46.08 $ 16.17 $ 162.00 $ 15.75 $ 25.00 $10,451.57 $ 500.00 $ 100.00 $ 22,219.18 $151,696.95 Mayor Haberman, Council members Neumann and Pelton met on May 10, 1990 to visit and tour the facilities at the City of Champlin and the City of Elk River. The group met at 6:15 p.m. and drove to the city of Champlin for their 7:00 o'clock appointment. City Hall Bill Haas, Champlin City Mayor, conducted the tour. Mayor Haas made several comments, some of which are listed below. The entry way to the Champlin city Hall has sky lights above. This entry way has a south exposure and becomes very hot especially in the summer. A conference room is off to the side of the City Council chambers which can be opened up to be used if more room is needed for the public during a meeting. In building a City facility at which meetings are televised over Cable TV it is suggested that all the switches be put in at the location where the operator will be. It was suggested not to put a microphone on voice activation. There was an overhead screen which the City Council uses quite a bit. A slide projector is a standard piece of equipment during the Council meetings. He suggested that at the Council table some type of light system be put in which the Mayor could use to identify which individuals would like to speak from the City Council. Viewing monitors were put in the hallway for the public who may watch the City Council meetings from that area. Approximately 125 persons can fit comfortably in the City Council Chambers. There is a problem with the ventilation system. The building did have a one year warranty and the City Council requested that any problems in need of correction have an additional extended one year warranty from the time of correction. The front desk has roll top desk enclosures which are also used as the shelves for the computers. This is in the reception area. He advised that the roll tops do look nice, but there have been problems with binding. There is a second conference room whose walls are made of soft boards so that maps may be tagged up on the wall and one wall is available to write on. There is a phone in the second conference room and a ledge for writing utensils. It was suggested that swivel units are very helpful for computers. Modular units are used within the central area of the City Hall so that they can be moved around as needed or as the City expands. In the kitchen there is a dishwasher, cupboard space, a bulletin board, a storage room and a refrigerator. The files are pullout files versus drawer type files. Facilities Tour - CC May 10, 1990 Page 2 Recycling bins are built in to many areas. He expressed the importance of a FAX machine and a postage meter as money saving devices for their city. A lot of the old furniture, file cabinets etc. were repainted versus purchasing new furniture. A small table was put into the Administrator's office for small more personable conferences. Draperies were not purchased through the architect, but were bought at cost through Mayor Haas's wife. He expressed the importance of the City Council getting an accounting every month and making sure that the City is on budget. He felt that their current facility is a selling tool for businesses to come into the community, and that it sets the trend for the buildings within the City. Boarman was a good architect but they did have some problems. They had to watch dog them quite a bit. They had a bad experience with the windows that were supposed to be energy efficient. Those problems are being corrected. There were a few ins and outs that Boarman designed that the City wasn't real pleased with, but they could live with those items. He felt that overall they were a good firm. City of Champlin did not include in the contract a "fee not to exceed", and the project came in $400,000 over bid. They blame this on the past Administrator who no longer works with the city, the City does not know how much at fault the architectural firm was for this. He felt it very important that cities make sure that they do not hold the architectural firm harmless, and make them responsible. He advised that the City of Champlin did sign a hold harmless clause with Boarman & Associates and recommend against it. The bathroom facilities are in the office areas and he advised that this is very distracting. He suggested that they be moved to a less public area of the building. The Champlin City crew did much of the landscaping themsel ves to save money such as seeding instead of SOdding. Police Department Mayor Haas continued the tour through the Champlin Police Department. He noted a counter which was installed for filling out forms by the public for the Police Department. He noted that they received an EOC Grant for $100,000. He advised that an expansion or storage area was built Facilities Tour - CC May 10, 1990 Page 3 in to the department by which the City could simply put doors into the wall from the hallway to make more offices. He noted their problem is that they built the facility to try to provide expansion for the next 15 to 20 years, however, they occupied the premises in 1988 and are already short of space. The department heads were involved in the wish list for the Police Department. The City Council didn't have much to do about the design. Water Tower Mayor Haas noted that the storage of some of the maintenance vehicles, and the lift station and an office are placed in the water tower. Fire Department Mayor Haas continued the tour through the fire department. He advised that the City of Champlin has a Joint Powers Agreement with the City of Anoka which supports the City of Ramsey. The City of Ramsey then pays a fee to Anoka and Champlin. The fire hall had a kitchen, a lounge area and many windows. He noted that the windows did keep the area cool in the winter. A dispatch station was put in just in case the City ever wanted to do their own dispatching. There was a foosball table. The other facilities included a hose dryer, a washing machine, a shower room, an air room, and storage lockers which were painted instead of purchased new. There were bathroom facilities for both men and women and were handicapped accessible. He noted that the City has about four City employees which are on the fire department. He noted a problem when an alarm went off and the employees/fire fighters would take the City trucks to get to the call and leave the other employees on the job sight. There was also a concern when City pay stops and when fire fighting pay begins. Their City policy is that the employee shall be paid a City wage when on a call during City hours as their being on the fire department is a benefit to the City to have them go to the fire. Park and Recreation/Public Works Department Mayor Haas continued the tour through the Park and Recreation and Facilities Tour - CC May 10, 1990 Page 4 Public Works Department building. The Public Works Department has storage area and room for expansion. There is a joint conference room for the Public Works Department and the Park and Recreation Department. All local meetings are on cable for residents to watch. There are showers available for both men and women. There was a developer who wanted to do a senior housing project within the City of Champlin. The city gave the developer a break on land if he could build the City a community center. The developer did. There was a room for the public, Park and Recreation, and City staff to use which also had a kitchen. It was good for large groups. In the Public Works area the trouble lights were all hanging on the walls rolled up on wheels which appeared to be very handy. The elements are very hard on the Public Works equipment and a wash bay was installed to hose down those trucks. During special events such as tree giveaways etc. the Public Works equipment is moved out and the facilities are used for the public. The Public Works ~epartment makes lists all summer and uses those lists during the winter months. The City of Champlin has never had to layoff a PUblic Works employee for lack of work. The City just put in a workshop and a basketball hoop for the employees. He advised that one problem was that the fumes from the trucks, painting or cleaners would move from the Public Works area into the Park and Recreation Building. Summary/Closing Mayor Haas made a few final comments before the end of the tour. He again stressed the importance of a FAX machine for the City. He noted a problem with the roof and the City had to put on gutters because the water was running on the building and staining it. The parking lot is a lot smaller than expected and that the city should have more. The city has drive up drop boxes and they have several within the City, some at local stores etc. He noted that the city of Champlin did not want to pay the $3.6 million dollars it paid for their facility, however, they feel that their facilities do set the pace for developers for commercial and industrial. He noted that in building the facility the overhead kills you, and they wish they had subbed out some of the items Facilities Tour - CC May 10, 1990 Page 5 themselves such as interior design, landscaping, trees, working with existing equipment, etc. At 8:30 p.m. Mayor Haberman and Council members Neumann and Pelton toured the Elk River fire station facility. Russ Anderson, Elk River Fire Chief, conducted the tour. Russ made several comments. The City of Elk River is 84 square miles. They have one station. They utilize mutual aid and deal with 24 cities. Rachinni and Associates were the architect for the addition on to their current fire station. The addition includes a workshop, washer/dryer cleanup area, stainless steel counters, steel air tanks and bays for fire trucks. The station had individual coat units for the fire fighters. The old station was 85 feet in length. The mechanical engineer used in the addition was Grossman & Goore. Mr. Anderson advised that they were a little disappointed with their work. The Fire Department is very happy with Rachinni's work. He noted that Rachinni did a super job of blending the two buildings. He noted that the mechanical engineer never came out to look and so nothing matched. Bids were already out and in. He advised that the building addition came in 4% over the original estimate. The original fire building was built in 1971. It includes a kitchen and meeting room facilities. There are no showers and no locker room. There are men and women bathroom facilities. There are 35 fire fighters. When the building was originally built there were 25 fire fighters. The living room is 23 feet by 36 feet. The meeting room facilities were built with the idea that some gatherings would include the wives of the fire fighters, thus the number in the meeting room would be doubled. He noted that volunteers need benefits and that they only can be pushed so far. He said every year the fire department puts on a party for the fire fighters. They buy all the whiskey, beer and food fire fighters can consume, but no public is allowed in. They have a Christmas party for the kids. They charge for ambulance service, and this dollar amount goes back into the department. Another source of funding is fund raisers. Facilities Tour - CC May 10, 1990 Page 6 He noted that some day maybe 5 to 6 years down the road Elk River will have to go north with a satellite station. They do have a weight room, but he noted that the novelty of this wore off after a couple of months. Anderson advised that he is a full time Fire Chief and that there is no other staff. He has been full time Fire Chief for nine months, this is a new position. He feels he obtained the position as he was "the old man around". He is the Fire Marshal also. He was the Assistant Fire Chief for 10 years, and part time Fire Chief for nine years. He advised that he told the City of Elk River that he would have to pick either his current job or a full time Fire Chief. They chose to offer him the position of full time Fire Chief. The fire fighters are paid $8.00 per hour at fire and training. The interior of the fire hall was furnished through fund raisers etc. of the fire fighters. He advised that Rachinni could have been out there more and been a little more firm with regard to construction observation. He did add however, that he had seen Rachinni get firm in the past. The Rachinni interest appeared to be getting the best building you can for cheapest amount of dollars. However, he is not a spend thrift. He does watch his penny's. The roof is hot tar and rock. They have experienced no problems wi th the roof so far. It was put on the original building in 1971. The roof to the addition does have a 20 year guarantee in writing. The cost of the addition to the fire hall was $340,000. A large part of this was excavation and sewer. They had to dig out 7 feet of peat. The footings are now 7 feet deep. The original building built in 1971 was constructed at a cost of approximately $125,000. He did admit that he thought that Rachinni probably is not up to date on the current fire station needs. He felt that the current fire station now has room to remodel, and put in lockers and showers if needed. He -ildvised that he campaigned different organizations for approximately 1 1/2 years on his own. The fire fighters campaigned for approximately 2 months heavily to the public for support of a fire station addition. He noted that the election was held on an off year on Valentine's Day, and that they voted at the fire station. There are two offices in the building, one is the Chief's office and one is for future use. Facilities Tour - CC May 10, 1990 Page 7 He suggested that any building that the City of Centerville would build should have 14 foot square doors. The ambulances batteries are kept charged all the times through a plug in from the ceiling. He noted that the step up from the equipment bay to the offices is used as a splash guard when hosing down the equipment. He advised that in the new addition there is a mezzanine, and that is where the weight equipment currently is stored. He felt that he was kept up to date on the construction budget and that he received 18 budget reports. He noted that there were punch lists that still need to be completed, but nothing serious. The city was sitting on the money for the punch list items. The building took 6 to 7 months to build. Construction began approximately 3 weeks after the bid was awarded. The fire fighters did the landscaping. This was added to the cost later. It was approximately $288,000 for the building. The total went to $340,000 with the landscaping, water and sewer lines. He felt that they have ample parking, and that irrigation and sod was done by the fire fighters. Respectfully submitted, iJ' ~ -tiJ-tlJ14-iJ;tit. Tamara M. Miltz-Miller Clerk/Administrator TMM/dkg Pursuant to due call and notice thereof the City Council of the City of Centerville held their regular meeting on May 9, 1990 at City Hall. Mayor Haberman called the meeting to order at 7:05 p.m. Present: Pelton, Burgstahler, Neumann. Absent: Peterson. Motion by Neumann, second by Pelton to approve the minutes of the April 25, 1990 City Council meeting, aye - Haberman, aye - Pelton, aye - Neumann, abstain - Burgstahler, motion carried. Motion by Burgstahler, second by Haberman to approve the minutes of the April 4, 1990 Board of Review minutes, aye - Haberman, aye - Pelton, aye - Burgstahler, abstain - Neumann, motion carried. The minutes from the April 4, 1990 closed meeting regarding the 1987 street Reconstruction Litigation has only two of the three members present at that meeting were available to vote. OLD BUSINESS Hardwood Pond Estates Ponding Area Motion by Burgstahler, second by Pelton to request that the City Engineer do what would be necessary to determine the impact on the Hardwood Pond Estates ponding area if the Centerhill development were improved as planned, motion carried unanimously. Center Hill Gerald Rehbein, developer for the Center Hill development advised that he would like to use City installed improvements for the first phase of the Center Hill development. Motion by Haberman, second by Pelton that the City of Centerville shall pay for the construction of 170 feet of Fox Run which abuts the Centerville Heights development; this is to include engineering costs for that portion of the construction; motion carried unanimously. Motion by Burgstahler, second by Neumann that the City of Centerville shall pay for the excess cost involved in the over sizing of sewer and water pipes for the Center Hill development, phase I, motion carried unanimously. Motion by Pelton, second by Burgstahler that Centerville shall not pick up the cost of extending to the Center Hill development, phase I, along 20th carried unanimously. the City of sanitary sewer Avenue, motion Motion by Haberman, second by Pelton to adopt a resolution to order improvement of the real property which is "the southwest 1/4 of southeast 1/4 of section 14-31-22 subject to rural coop power 6/24/63 except part taken by County of Anoka per lis pendens" (proposed Center Hill development), the south one third of said property which consists of 29 platted lots; by the extension of Meeting Mintues - CC May 9, 1990 Page 2 municipal sewer, water, streets, storm drainage and related appurtenances; aye - Haberman, aye -Pelton, aye - Burgstahler, aye - Neumann; motion carried unanimously. A letter prepared by Maier, stewart and Associates regarding the City costs for Fox Run and pipe over sizing for the Center Hill development, phase I, dated May 9, 1990 is on file with the Clerk/Administrator. Discussion of the plans and specifications. Council member Pelton expressed several concerns. The trees on the west property line of the Center Hill development with regard to the proposed grading lines into that area. She suggested that the developer go out and meet with the residents to hear their concerns regarding the trees and the grade. She inquired as to whether the rip rap was mortared in on the Centerville Heights development. She suggested that re-vegetation on drainage easements be addressed by the developer. John Stewart, City Engineer, advised that the grades are changed only where they have to be. He noted that rip rap is installed per MN DOT standards and will be grouted. He also advised that the re-vegetation on drainage easements should be addressed in the development agreement. Motion by Haberman, second by Neumann to approve the plans and specifications of the Center Hill development as presented by Maier, Stewart and Associates upon receipt of $3,600.00 for the remaining escrow balance required from the developer for the plans and specifications, motion carried unanimously. Council member Burgstahler expressed concern that if the pond on the Hardwood Pond Estates development were to dry up that this would not be in the best interest of the City. He noted the residential properties and the trail/walkway surrounding the pond. He considered the ponding area an amenity, whereas a dry depression would not be. He advised that in his earlier motion to have the ponding area checked to determine if there were room for change, he was hoping that the plans and specifications and the development agreement for Center Hill phase I would remain as the City's leverage. Meeting Mintues - CC May 9, 1990 Page 3 Motion by Burgstahler to withdraw his request to direct Maier, stewart and Associates to investigate the options on the Hardwood Pond Estates development ponding area. No second. Council member Burgstahler withdrew his motion. council member Neumann also expressed concern that the pond would stay wet. He felt that if there were any doubts, the pond could be dug down further. He noted that Gerald Rehbein had proposed the excavation at a previous City meeting. John stewart, City Engineer, advised that per the plans and specifications the developer will be doing the grading on the project. It is the developer's responsibility to get a permit to remove the muck, put in sand and concrete cuI verts ( or storm sewer) . Motion by Burgstahler, second by Neumann to direct the Clerk/Administrator and the City Engineer to set up bid dates for the Center Hill development phase I, municipal improvements, motion carried unanimously. Motion by Burgstahler, second by Neumann to direct the City Attorney to draft a development agreement for the Center Hill development phase I, implementing City installed improvements, motion carried unanimously. Mayor Haberman requested that City staff ask the City Attorney to expedite the development agreement process if possible. John stewart, ci ty Engineer, advised that the present specifications do not include bidding the sidewalk to contractors at this time. Motion hy Pelton, second by Neumann to request that Carolyn Drude, Municipal Financial Advisor, put together bonding options for the Center Hill development phase I, utilizing the most cost effective methods, motion carried unanimously. Motion by Burgstahler, second by Pelton to approve the final plat of the Center Hill development contingent upon Rice Creek Watershed approval; acceptance of street names on the development; and that an acceptable development agreement be signed by the City and the Developer; motion carried unanimously. Motion by Pelton, second by Neumann to include Center Hill phase I development agreement woodland preservation, aye - Pel ton, aye - Neumann, nay - Haberman, motion carried. provisions in the which incorporate Burgstahler, aye - Gerald Rehbein, developer for the Center Hill development, Meeting Mintues - CC May 9, 1990 Page 4 requested he be allowed to take out building permits while the street work is going in. City staff shall investigate this option. The assessment roll shall be considered at the May 23, 1990 City Council meeting. Sewer Connection to Centerville Lift station Motion by Pelton, second by Neumann to direct City staff to write a letter to the City of Lino Lakes advising that Centerville does not have enough sufficient information to make a decision as to whether to allow Lino Lakes to connect to the lift stations in Centerville; the City of Centerville requests information on impacts to the City of Centerville, flow data, schedule for timing, routing of pipe to the lift station, how this would affect Centerville facilities, how will access to lift stations be obtained, eventual capacity that those future lift stations would be, and what type of upgrading could be pursued in the future; a copy of the letter shall be mailed to the Metropolitan Waste Control Commission; motion carried unanimously. Motion by Haberman, second by Neumann to direct City staff to write a letter to the Metropolitan Council that the city of Centerville has reviewed the Lino Lakes Comprehensive Sewer Plan and finds that there are significant issues which need to be addressed; the City of Centerville requests further information as to time frames and scheduling of upgrading; what would be the impacts to sewer availability charges (SAC); what would be the schedule for cost increases; carbon to Lino Lakes, motion carried unanimously. Flood Plain Ordinance H33-A Proposed Amendment Motion by Burgstahler, second by Pelton to table amendments proposed by the Department of Natural Resources in their November 1, 1989 letter, motion carried unanimously. A copy of the November 1, 1989 letter from the Department of Natural Resources regarding review of the Centerville Flood Plain Ordinance is on file with the Clerk/Administrator. NEW BUSINESS Official Use Permit Request Lake Area Utility Contracting Incorporated Tom Dreshar was present to address the request. Mr. Dreshar would be renting the property for the purpose of storage and sales of various types of construction equipment. Meeting Mintues - CC May 9, 1990 Page 5 Mr. Dreshar made several comments. Equipment may be started up and it may be moved in and out, but would not be operating or demonstrated on the property. There would be no grading on the property, and the grass would be mowed. A fence will be put up around the property, and this would be the same type of fencing as Lake Area utility to the north of the property has. The property has been used in the past for the storage of construction equipment, and in his opinion he would just be continuing the use. There is a driveway into the property that is graveled, and it is large enough for semi-trailers. He feels that the farm equipment dealer use permitted with a Special Use Permit under Commercial is similar to his requested use. There would be no weekend sales. Lake Area utility is not interested in the project if screening will be required. Mr. Dreshar advised that he is an equipment broker and has approximately 20 to 25 pieces of construction equipment which is owned by other parties. He then sells the equipment for them. He would not be able to wait two to three months while the City makes a decision on this special Use Permit. He needs a location shortly. An unlighted sign for the business would be erected. Council member Burgstahler made several comments. He felt that this request fit the definition of a construction yard, and that this is not an appropriate use in a commercial zoning area per Ordinance #4. The requested use would be close to a residential development. Meeting Mintues - CC May 9, 1990 Page 6 council member Neumann made several comments. He also appeared to feel that this was a request for a construction yard, and that this is not an authorized use in the commercial zone. He noted that the Planning and Zoning Commission did not make a determination of the definition of the use due to the question of whether the grandfathered use could be extended. He advised that the recommendations made by the Planning and Zoning Commission were intended for if the City Council granted the permit request. He felt he understood the situation, but must consider the current ordinances and residents that live in that area. He felt the situation was similar to the business abutting his property. He noted that there would be no benefit to the City in granting this use as no improvement would be made on the property. The only thing that the city would get is complaints from the Center Oaks II residents. He noted that the business abutting his property only has 10 to 15 pieces of heavy equipment and that this Special Use Permit is requested for 20 to 25 pieces of heavy equipment. In his opinion the heavy construction equipment sure doesn't look like farm equipment. He did not see how the City could get around the increase in non-conforming use as this is not allowed in Ordinance #4. Should the permit be granted, fencing around the property should be more substantial then that of Lake Ar~a Utility. Council member Pelton expressed concern. She agreed that construction equipment is similar to farm equipment, and noted that when ordinances are written all proposals can not be foreseen. She e~pressed concern regarding the existing residents Meeting Mintues - CC May 9, 1990 Page 7 and the impact a business like this would have on those persons. She noted that a fence should be installed and it should include vegetative screening, noting the purpose would be to secure the site and provide screening to the residents. She advised that she would not consider granting the permit unless provisions were included such as no lighting, no repairs on the property, a limit on the number of units, and that the request be based on a circulation plan which included the size of the units to be stored on the property. She noted that the use should not exceed the commercially zoned area of the property. That the City should continue limiting the time frame of the use, for example, new legislation has made it possible to limit uses of property to a specific period of time such as one or two years. She advised that the plan should include off street parking and a site plan. Mayor Haberman advised that he did not consider the requested use to fall under construction yard. He felt that this is equipment sales and would fall under a commercial business. He felt that a six foot fence screen should be implemented as this would be consistent with the comprehensive plan. Motion by Pelton, second by Burgstahler to table discussion of the request for Special Use Permit by Lake Area Utility Contractors Inc. until the May 23, 1990 City Council meeting; Tom Dreshar or Lake Area Utility shall prepare a site plan and submit it to the City office in time for preparation of the May 23, 1990 City Council packets; to recommend that vegetation be planted, which would provide year around screening: that the plan include off street parking; and to request that City staff provide information regarding legislation for temporary uses; motion carried unanimously. OLD BUSINESS Proposed Amendments to Ordinance #4 Motion by Burgstahler, second by Haberman to amend Ordinance #4 as per addendum A attached to and made a part of these minutes; a condition that the amended minimum square foot for living space Meeting Mintues - CC May 9, 1990 Page 8 shall not go into effect for one year for any residential home construction on lots with approved final plat as of April 19, 1990, motion carried unanimously. Sanna Buckbee, 7381 Peltier Circle, was present at the meeting. She appeared to express concern that many people move out to the Centerville area for the rural setting and encouraged the City Council to adopt larger lots. Motion by Pelton, second by Neumann to amend Ordinance #4 to incorporate an R-5 zoning district as proposed in the April 19, 1990 public hearing notice; the minimum lot and yard requirements in the R-5 zoning district shall be set at 17,500 square feet with a minimum of 100 frontage width, motion carried unanimously. Motion by Burgstahler, second by Pelton: to amend Ordinance #4, Article 2, Section 24.24 (6): now reads: ".. . sheet metal siding shall not be permitted in such districts not over at least fifty percent (50%) of the entire structure." amend to read: " . . . sheet metal siding shall not exceed fifty percent (50%) of exterior wall surfaces is such districts." to amend Article 2, section 24.24 (8): add: "All future new dwellings in an R5 Single Family Residential District shall have an attached multi bay garage of a minimum of 600 square feet." motion carried unanimously. Motion by Pelton, second by Haberman to direct City staff to research other Cities to inquire as to how their wording is with regard to definition of minimum square foot of living space; this item will be tabled until the May 23, 1990 City Council meeting; also to be tabled is the discussion of Ordinance #4, Article 2, Section 24 (2) Clarification of interpretation of the minimum width of building; motion carried unanimously. Skateboard Meeting Mintues - CC May 9, 1990 Page 9 The Clerk/Administrator noted that the City has received complaints regarding a large skateboard ramp behind the House of Chu. The major complaint appears to be the noise. The person complaining also pointed out that the structure did not request a building permit before construction. Clerk/Administrator advised that the Building Inspector has confirmed that structures larger than 120 square feet do require building permits. The person complaining did measure the ramp and it is 12 feet wide, 38 feet long, 8 feet high for a total of 432 square feet. The Clerk/Administrator advised that the City of Circle pines encountered a similar problem with a bike ramp in their City. The Clerk/Administrator provided information to the Centerville City Council with regard to some of the steps taken by the City of Circle Pines. A copy of the Circle Pines information is on file with the Clerk/Administrator. The Clerk/Administrator also drafted a proposed Ordinance regulating the use of skateboards and roller skating on pUblic streets and other designated areas as per examples received from the League of Minnesota cities. Mayor Haberman advised that he would be against a Skateboard Ordinance. Sanna Buckbee, 7381 Peltier Circle, noted that persons are skateboarding on ramps in the street on Peltier Lake Drive. She also noted that the skateboarding behind the House of Chu is very loud and that she would be upset if such a activity were going on in her back yard. Council member Neumann appeared to express concern regarding the skateboard conforming to City setbacks and not being on the property line. Council member Pelton also expressed concern regarding setbacks and suggested sending a letter to the property owners if the skateboard ramp is not within the setbacks and request that it be moved. She also suggested enforcing the noise ordinance with regard to the complaint of the abutting residence. She also suggested that the Building Inspector look at the ramp to see if it would need a building permit. Municipal Facilities The Clerk/Administrator noted that appointments have been made to meet with the representatives of the City of Champlin to view their municipal facilities at 7:00 p.m., Thursday, May 10, 1990. She also noted that the same evening an appointment to look at the Elk River Fire station is made for 8:30 p.m. Meeting Mintues - CC May 9, 1990 Page 10 Letters to the public regarding traffic safety and municipal facilities. Council member Burgstahler expressed concern that sending out letters IIlay be premature. He noted that residents have been informed through the newsletter. He noted that the City has so few answers now that this may not be the time. He suggested sending a letter out further down the process when the City has some feeling of what type of facility would be built. Council member Pelton noted that she felt it important that the Ci ty hear from the citizens before they burn up architectural costs. She suggested that may be there are some residents that may want more than what the Council is looking at. She noted that she would like to have a feel if the City Council is going to encounter significant opposition to this project. She suggested redrafting the letter being more general and asking for input from residents inviting them to tour the current City facilities at their leisure. Council member Neumann pointed out that in the past two bond issues for fire stations have failed. He noted that this project is still in preliminary stages and that the city is down to looking at buildings and architects. It appeared to be his opinion that the pUblic should be involved. He felt that it would be good pUblic relations to request feedback from residents even in this preliminary stage. That it's important for the City to make public relations efforts through the residents in the form of a letter, but did not feel that formal gatherings were appropriate at this time. Motion by Pelton, second by Neumann: to request Mayor George Haberman to redraft the letter to the public for traffic safety; he shall get the draft of the letters to the Assistant City Clerk by Monday, May 14, 1990; the Assistant City Clerk will retype the draft and get a copy to Dean Campbell, Lino Lakes Police Chief, so that the letter can be printed and sent out in adequate time for the May 29, 1990 meeting; also to request Mayor George Haberman to redraft the letter to the public regarding municipal facility needs which shall be returned to the City Council for review before sending out; the City Council is aware that this would involve two mailings; motion carried unanimously. Meeting Mintues - CC May 9, 1990 Page 11 Consent Agenda Motion by Burgstahler, second by Haberman to approve the consent agenda as follows: the City of Centerville agrees to participate in the Minnesota Public Employees Insurance Plan (PEIP) allowing Mavis SOlheid, Deputy Clerk, to receive health insurance from PEIP at her own expense; to approve the request of Neil and Linda Reisdorfer, 7176 Clear Ridge, to use the ballfield and restroom facilities at Central Park on June 9, 1990 waiving the $200.00 usage fee, granting a 3.2 beer permit, and that the City shall require the $200.00 damage deposit: approval of Pat Downing, 1876 prairie Drive, as Park and Recreation Committee member; motion carried unanimously. Park Maintenance and Responsibilities Council member Pelton advised that she was liaison at the May 8, 1990 Park and Recreation Committee meeting and updated the City Council. Motion by Pelton, second by Burgstahler that the Public Works Director shall take over the maintenance and responsibilities for all park facilities; he is to work within the Park and Recreation budget for maintenance; and the Director shall coordinate his responsibilities with the Park and Recreation Committee; aye- Pelton, aye- Burgstahler, nay - Haberman, nay - Neumann; motion failed. Motion by Pelton, second by Burgstahler that the Public Works Director shall take over the maintenance and responsibilities for all Park Facilities; to work within the Park and Recreation budget for maintenance; that the City staff shall draft an amendment to the Public Works Director job description which would incorporate this responsibility; it shall be made clear in this draft that the Public Works Director shall answer directly to the Clerk/Administrator; motion carried unanimously. Payment of Claims Motion by Neumann, second by Pelton to approve the current payment of claims for the Centennial Fire District, motion carried unanimously. Meeting Mintues - CC May 9, 1990 Page 12 Motion by Neumann, second by Burgstahler to approve the current payment of claims of the City of Centerville, motion carried unanimously. Crime Watch The Clerk/Administrator noted that the Crime watch Program shall be held on May 22, 1990, 7:00 p.m., at the Centerville City Hall for the Hardwood Pond Estates area residents. Recycling Awards Clerk/Administrator noted that the newsletter winners for the $25.00 recycling participation award are: April 20th - Robin and Julie Rogowski, 6948 Dupre Road; April 27th - David Perkins, 7131 Brian Drive; May 4th - David Downing, 1876 prairie Drive. Motion by Neumann, second by Burgstahler to adjourn the meeting, motion carried unanimously. Meeting adjoined at 10:55 p.m. Respectfully submitted, ~~ 'I1tt;;t{7tjdJ. Tamara M. Miltz-Miller Clerk/Administrator TMM/dkg RESOLUTION ORDERING IMPROVEMENT AND PREPARATION OF PLANS FOR THE CENTER HILL DEVELOPMENT WHEREAS, a resolution of the City Council adopted the 28th day of March, 1990 for a Council hearing on the proposed improvement of the southeast 1/4 of southeast 1/4 of section 14 31 22 subject to rural coop power 6/23/63 except part taken by County of Anoka per lis pendens (proposed Center Hill development) by the extension of municipal sewer, water, streets, storm drainage and related appurtenances, AND WHEREAS, ten days mailed notice and two weeks published notice of the hearing was given, and the hearing was held thereon on the 25th day of April, 1990, at which all persons desiring to be heard were given an opportunity to be heard thereon, NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF CENTERVILLE, MINNESOTA: Such improvement is hereby ordered as proposed in the council resolution adopted April 25, 1990. Adopted by the Council this 9th day of May, 1990. b~ 1 , / \ / / " ~t(t"'4Ki ~?f/ ~ '7l;li If< Clerk/Admini tr to . '" CITY OF CENTERVILLE 1694 Sorel Street, Centerville, Minnesota 55038 429.3232 CITY OF CENTERVILLE PLANNING AND ZONING COMMISSION AND CITY COUNCIL SPECIAL JOINT MEETING WILL BE HELD THURSDAY, APRIL 19, 1990 '7:00 P.M. AT CENTERVILLE CITY HALL. The purpose of the meeting will be: -proposed amendments to Ordinance #4 as attached (City Council and Planning and Zoning Commission); -proposed storm drainage plan ( City Council and Planning ctnd Zoning Commissoin); -flood plain study (City Council and Planning and Zoning Commiss ion) ; -payment of 1987 street litigation attorney fees (City Council) . C...' CITY OF CENTERVILLE 1694 Sorel Street, Centerville, Minnesota 55038 429.3232 NOTICE OF PUBLIC HEARING CITY OF CENTERVILLE COUNTY OF ANOKA STATE OF MINNESOTA NOTICE l~ HEREBY GIVEN that a 'public hearing will be held before the Plann~ng and Zoning Commission of the City of Centerville on JlJlJ,v6'4ay, 'April 19. . 1 99EFrii at. 7: 00 p.m. at City Hall. The purpose of this meeting will be to hear all persons present regarding the possibility of amending Ordinance #4, Sections 21.01,24, 25.03, 25.05, 33.01, TABLE A SCHEDULE OF DISTRICT REGULATIONS PERMITTED AND SPECIAL USES, TABLE B SCHEDULE OF DISTRICT REGULATIONS LOT AND YARD REQUIREMENTS, and SCHEDULE OF DISTRICT REGULATIONS MINIMUM GROUND FLOOR AREA OF STRUCTURES. This amendment concerns the incorporation of an R-5 zoning district. This district is intended to provide a residential atmosphere for those persons desiring a single-family neighborhood with higher value homes. Density is meant to be suburban in character. The district is intended for development of detached homes on lots served with public sewer and water. Article 2, Section 21.01 now reads: 21.01 PISTRICTS. For the purpose of this ordinance, the City of.Centerville is divided into the following use districts: R-1 Rural Residential; R-2 Single Family Residential- sewered; B-2A Single Family Residential seweredi R-3 Single Family Residential - future expansion (not sewered); R-4 Single Family Manufactured Housing Distriot - sewered; B-1 Commercial; 1-1 Industrial; P-l Public/Semi-Public; C-l Conservation - Wetlands-Creek. Article 2, Section 21.01 amend to read: ~ 21.01 DISTRICTS. For the purpose of this ordinance, the City of Centerville is divided into the following use districts: R-l Rural Residential; R-2 Single Family Residential- sewered; B-2A Single Family Residential seweredj R-3 Single Family Residential - future expansion (not Sewered): R-4 Single Family Manufactured Housing District - sewered; R-5 sin~le Familv Estate Residential sewered: B-1 Commerciali 1-1 Industrialj P-l Public/Semi-Publici C-; Conservation-Wetlands-Creek. Article 2, Section 24 now reads: 24. SCHEDULE OF REGULATIONS. The attaohed "Sohedule of Regulations" applying to land and building as indicated fol' the various districts established by this ordinance ie hereby adopted and declared to be a part of this ordinance and may be amended in the same manne~,as any other part of _ this ordinance. In addition to the regulations established in residential dwelling units which are constructed within the R-i, R-2, R-3, and R-4 single family residential districts: ~ (1) (2) ..t. ''Jo All structures shall have permanent concrete or wood foundations which will anchor the structure, which comply with the Uniform Building Code as adopted in the State of Minnesota and which are solid for the complete circumference of the house. No residential structure shall have a width~of less than twenty (24) feet at its narrowest point. Width measurement shall not take into account overhangs or other projections. Such width measurement shall be in addition to the minimum area per dwelling requirements of this ordinance. (3) Single family dwelling other than approved earth sheltered homes shall have at least a 3/12 roof pitch and shall be covered with shingles or tiles. ~ .. .' (4) (5) All single family dwelling shall which extend a minimum of one walls of the structure. have roof overhangs (1) foot from all the All single conformance the Uniform Minnesota. family structures must be built in with Minnesota Statute 327.31 to 327.35 or Building Code as adopted in the State of (6) Any metal siding upon single family residence structures shall have horizontal edges and overlapping sections no wider than twelve (12) inches. Sheet metal siding shall not be permitted in such districts not over at least fifty (50) percent of entire structure. (7) All future new dwellings shall have an attached double garage of minimum 440 feet. Article 2, Section 24 amend to read: 24. SCHEDULE OF REGULATIONS. The attached "Schedule of Regulations" applying to land and building as indicated for the various districts established by this ordinance is hereby adopted and declared to be a part of this ordinance and may be amended in the same manner as any other part of this ordinance. In addition to the regulations established in residential dwelling units which are constructed within the R-l, ~, R-2, R-3, R-4, and ~ single Family residential districts: (1 ) All structures shall have foundations which will permanent anchor the concrete or wood structure, which ,..._J<.'\~_._.".-'~. >,.~Ilt~;..'.',jri~!C;'~>,;,;L-_"~~ ,-~". comply with the Uniform Building Code as adopted in the State of Minnesota and which are solid for the complete circumference of the house. (2) No residential structure shall have a width of less than twenty-for (24) feet at its narrowest point. . Width measurement shall not take into account overhangs or other projections. Such width measurement shall be in addition to the minimum area per dwelling requirements of this ordinance. ,(3) Single family dwellings other than approved earth sheltered homes shall have at least 3/12 roof pitch and shall be covered with shingles or tiles. (4) All single family dwellings shall have roof overhangs which extend a minimum of one (1) foot from all the walls of the structure. (5) All single conformance the Uniform Minnesota. family structures must be built in with Minnesota Statue 327.31 to 327.35 or Building Code as adopted in the Stat~ of (6) Any metal siding upon single family residence structures shall have horizontal edges and overlapping sections no wider than twelve (12) inches. Sheet metal siding 'shall not be permitted in such districts not over at leaat fifty (50) percent of entire structure. (7) All future new dwellings in R-l. R-2A. R-2. R-3. R-4. sinile family residential districts shall have an attached double garage of minimum 440 SQuare feet. Lal All future new dwellin~ in an R-5 residential district shall have an ~ara~e of a minimum of 600 SQuare feet. sinllle familv attached double Article 2, 25.03 Section 25.03 now reads: RESIDENTIAL DENSITY. All densities greater than those R-2 and R-4 Districts shall be planned unit development ,ordinance. future residential permitted under' the developed unde~.the section of this .. Article 2, Section 25.03 amend to read: 25.03 RESIDENTIAL DENSITY. All future residential densities greater than those permitted under the R-4 Districts shall be developed under the planned uriit development section of this ordinance. Article 2, Section 25.05 now reads: 25.05 ZERO LOT LINES. In new residential Bubdivision, structures may be arranged to include one zero lot , -..... .o'~" ':i.~' . ~ 'If' .~ line provided that no windows or doors open on this side of the structure. The appropriate setbacks apply. Article 2, Seotion 25.05 amend to read: ~ 25.05 ZERO LOT LINES. In new residential subdivisions in R-l. R-2A. R-2. R-3. and R-4 residential zoning districts, structures may be arranged to include one zero lot line proved that no windows or doors open on this side of the structure. 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Li.. >oOO~ .-....,...5 VI VI . >.0 >. > >.0 >. > >.0 >. > >. VI uoo-o c: rororoQJ VI I-- >.~ ~(1) >.~ ~(1) >.~ ~(1)0 QJ QJ C ~ ~ (1) ~ 'r- or- .,... (./) (1)0' VI w.... .-o-oo....J .-o-oo....J .-0-0 0....JLi.. 0::: ~QJ"o-oCD~ +JU~""" ,... 0 O'l ~...... .,.. +J c: ~ ..... +J e +J ..... +J C ~ 0'''' (1) (1) ~ e~+Ju c .C EVl~V)+J eVl~Vl~ eV)~V)+J+J >. ::: UCDCD OJ QJ QJ Vl.,.. (1).-- ..,....0' -0 Vl ro .,.. ~ ..... ~ .,... .,.. .- .,... (1) (1) -05 ::s ,.... E r~ ro .......... Li.. OJ OJ 0'- Li..OJ (1)0.- Li.. OJ OJ 0.-.- .,.. ~4- (1)0~~ .,.. 5-0.0 QJ c: (1) ee~O- ee~o.. ec:30..0.. e 04- e:: ~.c 0 VlO e ::s VlO :c I-- ro.,.... OJOOI--V) OJOOI--V) OJOO I--Vl III ~ WOI--I--~ OJU-O- .o+J - z: ,... .- ,.... Li.. OJ 0:: ...... ..:::> O'l O'l O'l QJ I r- "'0. (1) e e e 0 ~ e ,... -0 ~ 0:: c:x:ro .,.. ..... .,.. 3 .c 0 OUJ III III III I-- I-- Z -Ie Z 0- r Pursuant to due call and notice thereof the city council of the City of Centerville held a special meeting on May 2, 1990 at City Hall. Mayor Haberman called the meeting to order at 6:45 p.m. Present: Burgstahler, Pelton, Haberman. The purpose of the meeting was to work with Jim Brimeyer, search consul tant for Sathe and Associates, to accumulate data for a profile for the full time Fire Chief. Jim Brimeyer advised that the profile is the most important part of the process. He noted that the profile gives a sense of environment for the parties choosing the individual and the individual being chosen. Education council member Pelton suggested a BA degree in art science or public safety. She questioned the education level for other Fire Chiefs. She suggested some type of business management experience combined with fire fighting experience. She noted that some college experience generally expands their level of competency. She advised that she would be comfortable with an AA degree minimum or equivalent, but preferred it be an AA. She advised that in her opinion the Fire Chief is an administrative position. Consultant Brimeyer noted that in Minneapolis the norm for educational level would be a BA or an MA. However, for a district such as the Centennial Fire District an AA degree may be appropriate or if it's lacking, a Fire Fighter II or Fire Fighter III certificate along with a broader management perspective. He noted that people skills are important. However, in fire service this is rare. He noted that most Fire Chiefs come up through the ranks and obtain the job due to their technical know how. Mayor Haberman suggested that with regard to financial experience the Fire Chief should be able to balance a checkbook. He felt that the Chief would not be setting the budget for the department. He fel t that an AA degree was not necessary. He noted that the individual should be well trained on hazardous materials, and that this training is not learned overnight. It is obtained from experience. council member Burgstahler felt that the Fire Chief position would be similar to all other department heads. That the individual should have some training, but a BA degree may not be necessary. Characteristics Mayor Haberman advised that the individual should use an assertive versus an aggressive style. He advised with volunteers some things operate themselves. He noted that the individual must be assertive for the 18 bosses which he will have. This would be the three City Councils and three City Administrators. The person will have to Special Meeting - CC May 2, 1990 Page 2 impress his intentions upon the three cities as political tugs do exist. Council member Pelton felt the individual should be open minded, efficient, a very good problem solver, a good communicator, a facilitator, mediator, in command, systematic and responsive to the fire fighters. She advised now there does not appear to be a clear delegation of assignments. If the individual were to live outside of the district, assignments and delegations would have to be clearly taken care of until the Fire Chief arrived. She also added that she felt that it was not critical that the candidate live within the district. She noted that some response time limitation would be acceptable. Council member Pelton made several comments. There appeared to be a lot of grumbling within the Fire Department. Some from the lack of support and clarity from the city Councils. She has read the problem sheet put together by the Fire Chief and found them very enlightening. She noted that on the problem sheet the fire fighters did not have a very positive attitude toward the Steering Committee and the Administrators. There is some positioning within the department going on now to attempt to run the Steering Committee and the Administrators scared. She felt that the fire fighters have a need to show loyalty, but if you took each one to the side they may show that they may be ready for a change. She noted that political pressures are great. The fire fighters are working with miserable conditions. It is her hope that the fire fighters can see that the City Council is actively working on improving the situation actively. The current Chief will have to know current and forthcoming trends in equipment to help facilitate improvements. The Chief will have to look at financing options, buildings, designs and forecasting. The Chief should be giving the Steering Committee his wish list. Mayor Haberman noted that the Fire Chief position will be a very different one as he will be working with three different and distinct communi ties. This Fire Chief must always address the District. The fire fighters have shown displeasure with Steering Committee control measures. These measures, in his opinion, make the Chief's jOb more difficult. He suggested that the Chief work with numbering and naming the streets in all Cities. special Meeting - CC May 2, 1990 Page 3 council member Burgstahler noted that the individual must be somebody which has showed evidence of some leadership qualities. The most qualified individual will fail if he or she can't rally the fire fighters around them. The individual should have demonstrated the most critical skills. He advised that personal quality can not be sacrificed. He noted that if the individual were weak on budgeting, this is an area that someone could be hired to help. The individual has to be a leader. strengths and Weaknesses Council member Pelton listed strengths being the volunteers and the quali ty service. She noted weaknesses as being apathy, leadership, equipment, facilities and manpower. Mayor Haberman advised that the overall performance of the District is very adequate considering the facilities, the budget, the political pulls and the equipment. He noted that the Fire Chief needs to sort out District needs and political issues. The Chief will need to work on recruitment and with the new Steering Committee structure. He thought the strengths of the District to be the highly trained fire fighters, good response, comradery and budget problems which now are ending. Mr. Brimeyer made a few comments. He noted that whereas the District does operate with volunteers, this is not quite the same concept as parents vOlunteering for a program such as little league. The Fire District is paying and training the fire fighters. In an interview with one of the other cities, the Council member suggested that the changes in the District will hopefully end the social club style and portray the District as a more professional organization. Brimeyer also advised that if Council members or one City begins to run scared or "abandon ship" this process will not work. He suggested that the cities not fall to threats. Mr. Brimeyer gave a general itinerary for the Fire Chief process. He will draft a profile by May 15, 1990. The announcement/advertisement for the Fire Chief position will be drafted by May 15, 1990. Resumes will close on June 15, 1990. The applicants will be reviewed by Brimeyer and he will bring the number down to 15 candidates. The Search Committee (which has not been determined) shall bring the number of candidates down to 8 or 10. Brimeyer will meet with the 8 to 10 candidates and try to determine how they fit the profile in the community. Special Meeting - CC May 2, 1990 Page 4 It is hoped that 2 or 3 individuals will be chosen and on July 14 and 15, 1990 interviews will be held. Outside chiefs and fire fighters will be involved in the process to assist in matching the profile, but will not be choosing the candidates. On July 24, 1990 the Steering Committee shall interview the top candidates. Brimeyer expects 30 to 40 applications of qualified persons. Meeting adjourned by Mayor Haberman at 7:40 p.m. Respectfully submitted, .(j- ~ ~'"7JJti ~dd. Tamara M. Miltz-Miller Clerk/Administrator TMM/dkg RECEIPTS AND DISBURSEr~ENTS - t~AY 1 - 9, 1990 BALANCE IN GENERAL FUND AS OF MAY 1, 1990 RECEIPTS David Downing - Dog License #522 Plumbing Service Center - Permits #90-16 & #90-17 Swenson Heating & AIC - Permits #90-22 & #90-23 Swenson Heating & AI C - Permit #90-24 Riccar Heating - Permit #90-25 Kenco Construction - Bldg. Permit 90-40 - 7198 Brian Dr. Kenco Construction - Bldg. Permit 90-41 - 7160 Brian Way Plumbing Service Center - Permits #90-18 & #90-19 Jackie Smith - Dog License #523 Crosstown Plumbing - Permits #90-20, #90-21, #90-22 & #90-23 Jeff Schelling - Bldg. Permit #90-42 - 1873 Fox Run Mary Schetinski - Bldg. Permit #90-43 - 7241 Peterson Trail National Builders - Bldg. Permit #90-44 - 7203 Clear Ridge Plumbing Service Center - Permits #90-24 & #90-25 Centerville Lions Club - Gambling Account Donation to Historical Society Fund DISBURSEI~ENTS - CHECKS #3504-3536 Water Products Company $ Municipal Water supplies r.lidwest Gas - Gas Utilities $ Hall - 74.54; Garage 82.37; Park 24.98 Fi rstar Hugo Bank - 2nd qtr. Fed. Soc. Sec. $ & Medicare tax deposit Orvi 11 e Hughes - Apri 1 r'laintenance Salary $ & Milage - Park maint. 20.90 Dale Larson - Municipal Water School hours & $ & ~1i1 age Steven King - April rilaintenance Salary $ Park - 17.50 State Treasurer, State of MN. - Certification $ fee for class D license for water supply systems operator for D. Larson Knox Lumber Company - air compressor & hoses $ Corner Express - 31.1 gallons gasoline $ Hugo Feed Mill - fence posts for park 17.38 & $ supplies for Public Works $153,569.45 $ 10.00 \ $ 122.00 $ 101. 00 $ 50.50 $ 50.50 $ 3,377.43 $ 3,393.28 $ 102.00 $ 10.00 $ 204.00 $ 58.50 $ 65.20 $ 3,417.05 $ 112.00 $ 1,160.24 $ 12,233.80 $165,803.25 2,462.20 181.89 1,894.04 783.73 328.64 412.46 15.00 42.58 34.50 54.58 RECEIPTS AND DISBURSEMENTS t1AY 1 - 9, 1990 PAGE TWO DISBURSEMENTS CONTINUED Trippel's Market - garbage bags, hand soap, $ 43.78 gas & flasher for truck $ Granger's Inc. - fittings for Public Works 1.86 Emerald Office Supply - Micro voice recorder $ 116.51 & misc. supplies Public Employees Retirement Assoc.-Insurance $ 27.00 premiums payroll deductions - M. Solheid, O. Hughes, & D. Larson Ro-So Contracting - 3 1/2 hrs Ford tractor $ 238.00 & operator moving dirt for Park dept. AT & T - April long distance calls $ 2.62 Anoka Electric Corp. - 6 street lights $ 28.96 Barry L. Blomquist - Ethical Standards $ 379.00 Resolution & Centerhill developer's agreement Press Publications - Ad for Public Works Maint.$ 100. 50 employee Lightning Printing - 525 April Newsletters; $ 128.35 150 CEDTF Dev. Letters; 75 Earthday cert. Northern State Power Company - street lights $ 529.70 Government Training Service - Registration $ 30.00 for O. Hughes, T. Miltz-Miller - Safety & Loss Control Workshop Carol Pelton - May Council Salary $ 49.27 $50.00, Medicare Tax ($.73) Jerry Peterson - May Council Salary $ 49.27 $50.00, Medicare Tax ($.73) Walter Neumann - May Council Salary $ 29.27 $50.00 - Taxes & Medicare Tax ($20.73) Bob Burgstahler - May Council Salary $ 49.27 $50.00 Medicare Tax ($.73) George Haberman - May Council Salary $ 147.82 $150.00 Medicare Tax - ($2.18) International Mailing Systems - Postage meter $ 358.00 & electronic scale Telephone Transfer from General fund checking $ 60.00 to Petty-cash checking account Telephone Transfer from General fund chekcing $ 100.00 to petty cash checking account Minnegasco - Refund for over payment of $ 15.00 Heating permit #90-aO Metropolitan Waste Control Commission - April $ 7,722.00 SAC permit fees Northwest Clsoing Center - Refund for overpymt $ 3.90 on Special Assessment payoffs - 7142 Peterson Tr. U.S. West - Phone at Park Building $ 29.29 Government Training S~r~tce - Registration fee $ 15.00 $ 16,464.08 for workshop for Pat Downing - P&R BALANCE IN GENERAL FUND AS OF MAY 9, 1990 $149,339.17 RECEIPTS AND DISBURSEMENTS - APRIL 26 - 30, 1990 BALANCE IN GENERAL FUND AS OF APRIL 26, 1990 RECEIPTS Firstar Hugo Bank - April interest on General Fund Checking Account .$ 812.33 DISBURSEMENTS - CHECKS #3499 - #3503 Tamara M. Miltz-Miller - April Office Salary & Milage Mavis Solheid - April Office Salary & Milage Sanna Buckbee - April Office Salary Debra Gonsior - April Office Salary Public Employees Retirement Assoc. April PERA Contribution $2,026.67 $ 910.16 $ 761. 45 $ 149.59 $ 612.76 BALANCE IN GENERAL FUND AS OF APRIL 30, 1990 PETTY CASH CHECKING ACCOUNT BALANCE AS OF APRIL 30~ 1990 - $26.20 $157,217.75 li> 812.33 $158,030.08 li> 4,460.63 $153,569.45 Pursuant to due call and notice thereof the City Council of the City of Centerville held their regular meeting on April 25, 1990 at City Hall. Mayor Haberman called the meeting to order at 7:00 p.m. Present: Peterson, Pelton, Neumann. Absent: Burgstahler. Motion by Neumann, second by Pelton to approve the minutes of the April 11, 1990 City Council meeting, motion carried unanimously. APPEARANCES Dean Campbell. Lino Lakes Police Chief. Annual Appearance. Dean Campbell and Cliff Ross appeared before the City Council to touch bases with their annual appearance. Chief Campbell noted several items. He referenced the pOlice annual report. He noted that Centerville experienced a 50% increase in domestic calls in 1989 which could be due to the increase in population in Centerville. That there was a decrease in burglaries in Centerville in 1989. He feels that the decrease in burglaries could be due to operation identification. Crimes within the City of Centerville increased 12.9% overall for the year 1989. He noted that this is expected as cities grow and so do the demand on services. There are nine full time sworn officers and two part time officers during the summer. In most cases there are two squad cars on duty. There will be a Community Service Officer replacement appointed May 1, 1990 who will deal with the City nuisances. The Police Department did receive a complaint regarding debris on the Centerville Heights development and feel that the best way to handle the situation is to have the City write a letter to the property owners as per past City policy. There have been parties in and near the Anoka County Park off of LaMotte Drive. The Police Officers have made some warrants. This problem appears to be seasonal. He noted that the Police Department will have to baby sit the area for a while. with regard to complaints on Mill Road of speeding, Chief Campbell made several comments. The City could check with the City Bngineer and/or the Meeting Minutes - CC April 25, 1990 Page 2 County Engineer as to which signing would be appropriate on that street. It appears that the road is mostly being used by the people that live in that area and not necessarily as a through street for outsiders. Maybe the Mill Road area needs a neighborhood meeting touching base with those residents. Putting up additional signs may not necessarily be the answer in that area. Police concentration on the Mill Road area for a specific period of time may not be what is needed as there are the same concerns in other areas of the City. Road and bicycle safety needs to be emphasized in the schools and that this is an educational process. Parents also need to be responsible. Council member Peterson thanked the Lino Lakes Police Department for their participation in the Don Lockwood benefit. Council member Pelton suggested that the Police office phone number 427-1212 be put in the next City newsletter. Mayor Haberman expressed concern about Bicycle safety on the streets and educational programs to inform parents and children on road safety. He questioned whether controlling traffic by using signs such as stop signs would do anything to improve the situation. Maureen Asleson, 7232 Mill Road, was present and encouraged placement of stop signs on Mill Road. She noted several concerns. The volume of traffic on Mill Road has increased. The children have to be educated. Pedestrians and bikes are given second thought with regard to rights on the road. Speeding is increasing on Mill Road. All the persons who have signed the petition presented to the City Council requesting stop signs have lived on Mill Road for over three years. She does not want the City to wait until the problem is Meeting Minutes - CC April 25, 1990 Page 3 so severe that someone gets hurt. She wants something done. Most of the violators appear to be coming from the north end of Mill Road out to Main Street. Lynn Gulsvig, 7246 Mill Road, noted that she felt that if the stop sign were put up on Mill Road, since it is so long and straight, that this would help to make the motorists more alert when driving through the area. The Clerk/Administrator suggested waiting until the City Engineer would be present for further discussion as he would have available standards which the City could consider with regard to the warranting of stop signs on Mill Road. Jack Lannon, District Memorial Hospital Administrator. Annual Appearance. Jack Lannon, District Memorial Hospital Administrator, made an annual report to the City Council. He made note of some of the following projects and concerns. They have set up a senior housing authority and appear to have a lot of interest in the project. It is a possibility that the name of the District Memorial Hospital could be changed. This would be an approach to change the image of the hospital. 55% of the patients picked up by the District Memorial Hospital ambulance are taken to other hospitals. District Memorial Hospital has a good core of Doctors. He feels that the Hospital has a good future if all persons work together. Maintenance Tractor. Jerry Pepin of Waldoch Sports and Orville Hughes, Public Works Director, were present to discuss the possibility of purchasing a tractor or tractors to facilitate maintenance within the city of Centerville. Jerry Pepin advised: there would be a two year warranty on parts and labor; John Deere does give government discounts; can use the tractor proposed as a two wheel drive or a four wheel drive; Meeting Minutes - CC April 25, 1990 Page 4 the City would obtain full service at the Waldoch shop and that they would pick up vehicles which required maintenance if needed; he advised that the City could rent a tractor for four to eight months and then use monies allocated for rental toward purchase of the vehicle(s) if desired. Orville Hughes, Public Works Director, noted that he did not feel that the larger tractor being proposed could maneuver on the skating rink in the winter for maintenance of the ice and that a smaller tractor would be necessary in addition to a larger tractor. Council member Pelton noted that she would like to see a mower, a trailer and a snow blower as attachments even if the City were to purchase only a smaller tractor. She also requested that the Public Works Director contact steve Dixon, the Park and Recreation Committee Chairperson, to discuss the cutting of the ball fields. It appeared that the consensus of the City Council was to direct one Council member to work with Orville Hughes, the Public Works Director, to try to determine which tractor and which attachments would be in the best interest of the City of Centerville, and that the Clerk/Administrator shall work with Jerry Pepin to discuss financial options. Both parties shall report back to the City Council when appropriate. Mayor Haberman volunteered to work with the Public Works Director on this project. NEW BUSINESS Mill Road Request for stop Signs John Stewart, City Engineer, was present and presented the City Council with a letter dated April 24, 1990 regarding the request for stop signs on Mill Road at the intersections of Prairie Drive and Hayfield Road. The letter addressed warrants for stop sign installation. A copy of the April 24, 1990 letter from John S1:~wart, City Engineer, is on file with the Clerk/Administrator. . The City Council then discussed options with regard to a petition dated April 18, 1990 signed by several residents requesting stop signs on Mill Road. A copy of th~ ^p~il 18, 1990 petition from the Mill Road residents is on fil~ W~f.P ~pe Clerk/Administrator. It appeared from the information provided regarding warrants for Meeting Minutes - CC April 25, 1990 Page 5 stop sign installation that Mill Road would not meet the requirements. Motion by Haberman, second by Neumann to direct the Clerk/Administrator to contact Dean Campbell, Lino Lakes Chief of Police, and the Centerville Elementary School as soon as possible as the meeting can be advertised; Chief Campbell will be directed to put together a program for the entire City, parents and children, to attempt to educate them on road safety; motion carried unanimously. OLD BUSINESS Centerhill Council member Peterson advised that he had received phone calls from two residents expressing concern that the City may not utilize their city installed improvement policy for the proposed Centerhill development. Council member Pelton advised that she had received one similar resident concern. The Clerk/Administrator advised that the City offices have received three complaints from residents requesting that the City continue with the city installed improvement policy. Council member Neumann made several comments regarding city installed improvements. The ci ty has improvements. experience in developer installed He has listened to the pros and cons of the various opinions. He would like to see the City use the City Installed Improvement policy on a trial basis to see what the City's experiences would be. He is not stuck in concrete with regard to use of City installed improvements. He would be agreeable to view a draft of a developer installed improvement development agreement as per suggestions by Barry Blomquist in his April 23, 1990 letter to the City Council regarding authority for and condi tions permitted in a development agreement under City sUbdivision regulations. Meeting Minutes - CC April 25, 1990 Page 6 A copy of the April 23, 1990 letter from Barry Blomquist is on file with the Clerk/Administrator. Council member Pelton appeared to agree with Council member Neumann, however had several other comments. She felt it unfair for Gerald Rehbein to say that the City is hindering his development process. She advised that he could begin the process at any time with City installed improvements which is the current City pOlicy. She is not opposed to working with the development, but will not succumb to what is not in the best interests of the City of Centerville. Council member Peterson advised that he is not necessarily in favor of going around what policies the City currently has in place. He would be agreeable to review a draft development agreement put together by Barry Blomquist, however, it should be noted that this would further delay the proposed Centerhill development, and that developer would have to understand this should he choose to continue his request for waiver of City installed improvements. Mayor Haberman advised that he does not have a problem with the current policy, but he also would like to see a draft development agreement incorporating the suggestions of Barry Blomquist in his April 23, 1990 letter. He believes that the City needs control over the developments. Gerry Rehbein made comments. He advised that he did not need a final plat until mid July. He could let the project sit for one or two years if necessary. The City needs to make a choice with regard to development, and if the City chooses to go with the City installed improvement policy and/or a tougher development agreement they are telling the developers that they do not want development within the City of Centerville. John Stewart, City Engineer, commented that per the April 23, 1990 letter by Barry Blomquist, it appears that the development agreement should be written before the plans and specifications. He noted that Mr. Rehbein does have other options, he could find another finance company that would give him a letter of credit with regard to City installed Meeting Minutes - CC April 25, 1990 Page 7 improvements as other cities and other financial institutions do use this method. He advised that the developer could then bid the work himself and still maintain control over the contractors. He advised that in his opinion with city installed improvements the City could have a better advantage over other developers who were not as skilled as Mr. Rehbein in installing municipal improvements. Motion by Peterson, second by Pelton to direct City staff and/or Maier, stewart and Associates to meet with Barry Blomquist, City Attorney, to discuss and prepare possible amendments to the current ci ty development agreement which may give the City additional control for developer installed improvements, motion carried unanimously. Motion by Neumann, second by Peterson to direct Maier, stewart and Associates to update the plans and specifications for the proposed Centerhill development as per Barry Blomquist's, City Attorney, suggestion, motion carried unanimously. Motion by Neumann, second by Pel ton to close the City Council meeting, motion carried unanimously. The meeting closed at 9:20 p.m. Pursuant to due call and notice thereof the City Council of the City of Centerville held a public hearing on April 25, 1990 at City Hall. The purpose of the hearing was to discuss an assessment for municipal improvements on the proposed Centerhill development. Present: Peterson, Pel ton, Neumann. Absent: Burgstahler. Mayor Haberman called the hearing to order at 9:21 p.m. ci ty staff will ask Barry Blomquist, City Attorney, if R & R Leasing would be the appropriate name on the assessment for municipal improvement. John stewart, City Engineer, noted to the City Council that the cost on the assessments have been divided equally among the number of lots on the development, and that this is a departure from the Centerville assessment policy. Gerald Rehbein, developer for the proposed Centerhill development, advised that he felt that this may be a simpler method as the assessments are paid off as the occupancy permits are issued. Mayor Haberman noted that if the person paying the assessment doesn't have a problem with the method of assessment that the city shouldn't have a problem. He also noted that only one property Meeting Minutes - CC April 25, 1990 Page 8 owner is involved in this case. Two assessment rolls were submitted at the public hearing. The first assessment roll addressed the cost of the improvement should the city installed improvement pOlicy be implemented. The cost of this improvement was $289,000. Divided evenly among the lots the dollar amount per lot would be $9,965.52. The second assessment roll would be to assess a portion of the core charge to the developer as per past City policy. This cost per lot would be $1,300. Gerald Rehbein, developer for the proposed Centerhill development, advised that he would like to request that the city pay to run a sewer line up 20th Avenue North to his development. John stewart, City Engineer, suggested that the property on the east side of 20th Avenue would benefit from the sewer extension and thus could be assessed. Motion by Neumann, second by Pelton to adjourn the public hearing, motion carried unanimously. Public hearing adjourned at 9:45 p.m. Mayor Haberman reconvened the regular city Council meeting at 9:46 p.m. Motion by Haberman, second by Peterson to table discussion of the assessment roll, motion carried unanimously. Motion by Pelton, second by Neumann to direct Maier, stewart and Associates to determine the over sizing of sewer and water mains along 20th Avenue; and to include estimations of assessments to the property on the east side of 20th Avenue north; motion carried unanimously. Motion by Pelton, second by Peterson to request a list of names that could be used on a street grid by the City of Centerville when new developments come in as recommended by the street Naming Committee; the City staff will give the committee a background on the possibility of the grid; Council members Pelton and Peterson shall meet with John stewart, City Engineer, to put together the grid system once the street Naming Committee has chosen names, motion carried unanimously. It should be noted that John stewart, City Engineer, also presented a letter dated April 24, 1990 regarding review of final plat Centerhill's First Edition. ~he letter addresses Final Plat _ Easement provisions and street Names. A copy of this letter is on file with the Clerk/Administrator. Core Charges for Sewer and Water Meeting Minutes - CC April 25, 1990 Page 9 Motion by Neumann, second by Pelton to direct Maier, stewart and Associates to refer their report on core charges to Barry Blomquist, City Attorney, for opinion on how to establish a policy for or insert appropriate language in development agreements which would address the recommendations in the report, motion carried unanimously. NEW BUSINESS sanitary Sewer Connection to the Centerville Lift Station from Lino Lakes District #4 The City Council briefly discussed the possibility of suggesting that the City of Lino Lakes could utilize Centerville's system on the east side of the City. Motion by Haberman, second by Peterson to table discussion of sewer connection of Lino Lakes to Centerville until the next meeting, motion carried unanimously. A copy of a letter dated April 25, 1990 from Maier, Stewart and Associates regarding the Lino Lakes Comprehensive Sewer Plan Update 1990 is on file with the Clerk/Administrator. OLD BUSINESS Centerville Heights John Stewart, City Engineer, presented a letter from Maier, Stewart and Associates dated April 25, 1990 regarding City improvements - Centerville Heights project. A copy of this letter is on file with the Clerk/Administrator. Motion by Peterson, second by Neumann to request that Council member Pelton work to obtain proposals for landscaping and erosion control over the Centerville Heights project; that the Lino Lakes Landscaping shall be contracted to regrade the swales at 1818 prairie Drive and 1817 Prairie Drive for a lump sum of $600.00 each; that Bituminous Consulting be contracted with to correct curb settlement, crack filling and repatching around manholes and bad boxes for a dollar amount not to exceed $1,750.00 upon receipt of a written notice; the Public Works Director is authorized to add approximately $300.00 to his existing 1990 city Crack Meeting Minutes - CC April 25, 1990 Page 10 Sealing Maintenance authority; the above shall be completed after review of the bids in writing from the above contractor; $2,000 is authorized for seeding; motion carried unanimously. NEW BUSINESS 1594 Peltier Lake Drive - Property Pins The Clerk/Administrator advised that the property owner at 1594 Peltier Lake Drive contacted City Hall to advise that the stakes on their property line on both sides were removed accidentally when road reconstruction was done on Peltier Lake Drive in 1987. They have submitted a written request that the City replace the pins. A copy of this request is on file with the Clerk/Administrator. John Stewart, City Engineer, provided documentation to the City Council which indicated that no pins were found during the 1987 construction project. He noted, on that property the property line is approximately 30 feet off the curb of the road. A copy of this documentation is on file with the Clerk/Administrator. Motion by Pel ton, second by Neumann that due to the lack of evidence, the City would not be able to replace pins at the pr9perty of 1594 Peltier Lake Drive; the property owner shall be ad~ised that the County does have a device which could help them locate the pins and that it is the City's understanding that a $50.00 deposit would be required but would be refunded when the qevice was returned to the County; motion carried unanimously. OLD BUSINESS Police Motion by Haberman, second by Neumann to direct City staff to mail the copy of the letter regarding the Police Service Contract drafted by Council member Burgstahler to the Lino Lakes City Council, motion carried unanimously. A copy of the above letter is on file with the Clerk/Administrator. Home Occupation Violations Motion by Peterson, second by Neumann to direct city staff to contact the City Attorney to request they start the necessary proceedings to discontinue the commercial use of the residential property at 1873 Main Street; no response has been received from Meeting Minutes - CC April 25, 1990 Page 11 the property owner with regard to their November 15, 1989 letter and the November 30, 1989 response date; motion carried unanimously. Motion by Peterson, second by Neumann to direct City staff to contact the City Attorney to take necessary action to cease the commercial business operation at the residential property of 1759 Peltier Lake Drive; the resident did not reply to the March 30, 1990 letter sent to them in which an April 19, 1990 response date was requested; motion carried unanimously. Personnel Motion by Peterson, second by Haberman to amend Ordinance #22B, Personnel sections as follows: Now reads: 3.02 - Applicants for City maintenance jObs, which require heavy lifting and working around heavy equipment will be required to take a physical examination prior to final job acceptance. This physical will be at city expense. Amend to 3.02 - read: Applicants for City employment will be required to take a physical examination prior to hiring on a probationary, temporary or permanent basis. The physical will be at City expense. In iI}.stances where the employee would be expected to work less than ten (10) hours per week, the City Council will make a determination of the need for a physical gn a case by case basis. motion carried unanimously. Motion by Haberman, second by Peterson to amend Ordinance #22B, Personnel as follows: Now reads: 4.02 - Duration. Every original appointment and every promotional appointment is subject to a minimum probationary period of 60 days after appointment. Amend to 4.02 - read: Duration. Every original appointment and every promotional appointment is subject to a minimum probationary period of six (6) months after appointment. motion carried unanimously. Meeting Minutes - CC April 25, 1990 Page 12 Motion by Peterson, second by Pelton to amend Ordinance #22B, Personnel as follows: Now reads: 4.04 - Completion. Immediately prior to the expiration of the probationary period, the department head shall notify the Clerk/Administrator in writing whether or not the services of the employee have been satisfactory and whether or not the employee is to be continued. If the notification states for continuation, the employee shall become a permanent employee at the end of the probationary period. Amend to 4.04 - read: Completion. Prior to the expiration of the probationary period, the department head shall notify the Clerk/Administrator in writing whether or not the services of the employee have been satisfactory and whether or not the employee is to be continued. The Review Board shall meet with and evaluate the employee performance. Should the employee services prove to be satisfactory by the Review Board, the employee shall become a permanent employee. motion carried unanimously. Motion by Peterson, second by Pelton to amend Ordinance #22B, Personnel as follows: Now reads: 5.06 - Overtime hours will be calculated as follows: -Administrative staff on the basis of 40 hours per week, -Public Works Employees on the basis of 8 hours per day, -Fire Fighters on the basis of 212 hours per week, -Police on the basis of a 28 day work period. Amend to 5.06 - read: Overtime hours will be calculated as follows: -Administrative staff on the basis of 40 hours per week, -Public Works Employees on the basis of 8 hours per day. motion carried unanimously. Motion by Peterson, second by Pelton to amend Ordinance #22B, Meeting Minutes - CC April 25, 1990 Page 13 Personnel as follows: Now reads: 7.01 - Amount allowed. Every employee shall earn vacation pay based upon Calculation A: the total number of hours worked in the preceding year divided by fifty two (52) weeks (earned vacation hours), multiplied by the current hourly wage. Amend to 7.01 - read: Amount allowed. Every permanent employee employed for one (1) year or more shall earn vacation pay based upon Calculation A: the average number of hours worked per week in the preceding calendar year (earned vacation hours), multiplied by the current hourly wage, not to exceed forty (40) hours per week. aye: Peterson, Pelton, Neumann; nay: Haberman; motion carried. Mayor Haberman appeared to feel that if employees worked more than forty hours per week, they should receive vacation for more than forty hours per week. Motion by Pelton, second Neumann to amend Ordinance #22B, Personnel as follows: Now reads: 7.02 - Accrual. Vacation time or pay may not be carried over from one year to the next. Amend to read: 7.02 - Accrual. Vacation time or pay may not be carried over from one calendar year to the next. motion carried unanimously. Motion by Pelton, second by Peterson to amend Ordinance #22B, Personnel as follows: Now reads: 8.01 - This section is pending future consideration by the City Council. Amend to 8.01 - read: Every permanent employee employed for one (1) year or more shall earn three (3) sick leave days. The hours available for each day of leave shall be based upon the average number of hours worked per day in the preceding calendar year. sick leave days may Meeting Minutes - CC April 25, 1990 Page 14 be carried over and accumulated from one calendar year to the next. motion carried unanimously. Council member Peterson expressed concern that sick days can be abused and suggested possible measures to provide for checks and balances. Staff will review this concern and suggest appropriate checks and balances at a future meeting. Motion by Pelton, second by Neumann to amend Ordinance #22B, Personnel as follows: Now reads: 12.02 - Holidays. The following five calendar days and such other days as the Council may fix are paid holidays; New Years Day, Memorial Day, Independence Day, Labor Day and Christmas Day. All permanent employees in regular positions are entitled to time off with full pay on the five listed holidays. Employees shall r~ceive compensation for designated paid holidays based upon the average number of hours per day the employee worked in the preceding year, the rate of pay will be based upon the rate per hour currently being received by the employee. Recognizing that the City currently is not open for business on Fridays, employees shall receive monetary compensation for any designated paid holiday which falls on a Friday. In addition, the following holidays will be given with no pay: New Years Day, Martin Luther King Day, Presidents Day, Columbus Day, Veteran's Day, and Thanksgiving Day. The City Hall shall be closed on such holidays, but employees may be required to work on holidays when the nature of their duties or other conditions require. If an employee must work on a designated paid holiday, he/she shall receive "time off" equal to the average number of hours worked per day in the preceding year versus monetary compensation. The "time off" shall be taken within 12 months of the date of the paid holiday or the employee shall forfeit such lItime off". Amend to read: 12.02 - Holidays. The following eight (8) calendar days and such other days as the Council may fix are paid holidays: New Years Day, Presidents Day, Memorial Day, Independence Day, Labor Day, Veteran's Day, Thanksgiving Day, and Christmas Day. All permanent employees in regular positions are entitled to time Meeting Minutes - CC April 25, 1990 Page 15 off with full pay on the eight (8) listed holidays. Employees shall receive compensation for designated paid holidays based upon the average number of hours per day the employee worked in the preceding year, the rate of pay will be based upon the rate per hour currently being received by the employee. Recognizing that the City currently is not open for business on Fridays, employees shall receive monetary compensation for any designated paid holiday which falls on a Friday. In addition, the following holidays will be given with no pay: Martin Luther King Day, Good Friday, the day after Thanksgiving, and Columbus Day. The city Hall shall be closed on such holidays, but employees may be required to work on holidays when the nature of their duties or other conditions require. If an employee must work on a designated paid holiday, he/she shall receive "time off" equal to the average number of hours worked per day in the preceding year versus monetary compensation, not to exceed eight (8) hours per day. The "time off" shall be taken within 12 months of the date of the paid holiday or the employee shall forfeit such "time off". motion carried unanimously. Motion by Pelton, second by Haberman to amend Ordinance #22B, Personnel as follows: Now reads: Section 15. Amend to read: Section 15. Layoffs: After at least two weeks notice to the employee, the ci ty Council, Clerk/Administrator, and/or department head may layoff any employee whenever such action is necessary because of shortage of work or funds, the abolition of a position, or changes in organization. No permanent or probationary employee shall be laid off while there is a temporary emploYee serving in the same class or position f~ which the permanent or probationary employee is qualified, eligible, and available. Layoffs: After at least one (1) week notice to the employee, the City Council, Clerk/Administrator, and/or department head may layoff any employee whenever such action is necessary because of shortage of work or funds, the abolition of a position, or changes in Meeting Minutes - CC April 25, 1990 Page 16 organization. No permanent or probationary employee shall be laid off while there is a temporary employee serving in the same class or position for which the permanent or probationary employee is qualified, eligible, and available. motion carried unanimously. Consent Agenda Motion by Haberman, second by Neumann to approve the following Consent Agenda items: adoption of a resolution declaring May 6 - 12, 1990 as Municipal Clerks Week; to authorize purchase of a postage scale and meter as proposed by City staff; the cost of the postage scale to be $190.00; the cost of the postage meter would be $168.00 plus tax; authorization of the Clerk/Administrator to attend the "Improving Office Relationships" seminar at a cost of $60.00 on May 10, 1990; authorization for the Clerk/Administrator, the Public Works Director, and other Park and Recreation members and City Council members which would be interested to attend the 1990 Safety and Loss Control Workshop on May 31, 1990; the cost of the workshop is $15.00 per person; motion carried unanimously. Special Meetinq/Centennial Fire Chief Motion by Pelton, second by Neumann to hold a special meeting on May 2, 1990 at 6: 30 p.m. at the City Hall to meet with Jim Brimeyer, Sathe & Associates, Search Consultant, to give input for a full time Fire Chief profile; motion carried unanimously. Municipal Buildings It appeared that the consensus of the City Council was that the majority of the members could be available Monday, April 30, 1990 to vi~w municipal buildings of Rachinni, Morrison and Wallijarvi Architects; and Boarman and Associates Architects. Meeting Minutes - CC April 25, 1990 Page 17 Public Works Employee Return to Work Motion by Haberman, second by Neumann that Dale Larson, Public Works Employee, shall be allowed to return to normal work as per his physicians approval contingent upon registration and approval of Mr. Larson with the second injury fund at the state of Minnesota; City staff shall expedite the process whenever possible and hand carry the forms to the state; motion carried unanimously. Introduction to Word Perfect Motion by Haberman, second by Pelton to authorize Mavis Solheid, Deputy Clerk, to attend the introduction to Word Perfect class through the Centennial Schools at a cost to the City of $60.00, motion carried unanimously. Payment of Claims Motion by Haberman, second by Neumann to approve the current payment of claims of the Centennial Fire District, motion carried unanimously. Motion by Haberman, second by Neumann to approve the current payment of claims of the City of centerville, motion carried unanimously. Adjournment Motion by Peterson, second by Neumann to adjourn the meeting, motion carried unanimously. Meeting adjourned at 11:25 p.m. Respectfully submitted, ~~ / A vC / // ~~'4 '1lJ7J)t~-~tltL. Tamara M. Miltz-Miller Clerk/Administrator TMM/dkg RECEIPTS AND DISBURSEMENTS - APRIL 12 - 25, 1990 BALANCE IN GENERAL FUND AS OF APRIL 12, 1990 RECEIPTS Conrad Goodwin - Bldg. Permit #90-28 7215 Clear Ridge Howard Bohanon Homes - Bldg. Permit #90-29 1850 Hayfield Rd. Mark Fredricksen - Bldg. Permit #90-30 7170 Grange-View Northwest Title & Escrow Corp.- payoffs 1987 Road & Sanitary Sewer Registered Abstracters Inc. - assessment search Registered Abstracters Inc. - assessment search Registered Abstracters Inc. - assessment search Registered Abstracters Inc. - assessment search Registered Abstracters Inc. 3 assessment searches Parent Construction - Bldg. Permit #90-13 7173 Grange-View Howard Bohanon Homes - Bldg. Permit #90-32 - 1817 Fox Run Howard Bohanon Homes - Bldg. Permit #90-33 - 7154 Peterson Trail Comfort Plus Heating & Cooling - Permit #90-19 - 7080 Brian Dr. Treasurer Anoka County - March Fines Centennial Fire District - Depreciation on Fire Equipment & Apparatus Lino Lakes Black Top Inc. - 1990 Contractors License Northwest Title & Escrow - Assessment search Kenco Construction Inc. - Bldg. Permits #90-34, #90-35, #90-36, #90-37 GenEric Heating & Alc Inc. - Permits #90-20 & 90-21 Gerald Rehbein - Final Plat Application for Cent-erhill Johnson Construction Inc. - Plumbing Permits #90-13 & #90-14 Consumers - 1st qtr. sewer charges - $6,357.08 & water charges - $779.76 Earl Halley - 1st qtr. sewer charge Buckbee Mears EmployeesCredit Union Bldg. Permit #90-38 -7149 Brian Way Patricia Phillips - Bldg. Permit #90-39 7124 Main St. $ $ 3,456.68 $ 97.78 $ $ $ $ $ $ $ $ $ $ $ $ $ $ 105.95 3 , 330 . 12 7.00 7.00 7.00 7.00 21.00 ],424.98 3,314.0] 3,314.03 15.50 2,635.12 1,810.35 30.00 7.00 $13,335.37 $ 116.00 $ 150 . 00 $ 127.00 $ 7, 136 . 84 $ 30 . 00 $ 121.30 $ 35.75 $147,500.35 RECEIPTS AND DISBURSEMENTS APRIL 12 - 25, 1990 PAGE TWO RECEIPTS CONTINUED Registered Abstracters Inc. - Assessment $ Payoff for Municipal Water, 7123 Brian Way Hugo Post Office - Refund for overpayment $ of bulk mailing rate for newsletter Northwest CJ.o sing Center - Assessment $ payoff for 1817 Fox Run. Northwest Closing Center - Assessment $ payoff for 1847 Hayfield Rd. Northwest Closing Center - Assessment $ payoff - 7154 Peterson Trail Crosstown Plumbing - Permit #90-15 $ Northwest Closing Center - Assessment $ payoff for 1815 Hayfield Rd. Northwest Closing Center - $ Assessment Payoffs - 1824 Fox Run Northwest Closing Center - Assessment $ payoffs for 7176 Peterson Trail North Central Suburban Cable Communications ~ Commission II - 1989 Franchise Fees retained by Cities DISBURSEMENTS - CHECKS #3475 - #3498 Hugo Bank charge for printed checks Maier Stewart & Assoc. Inc. - Engineering Services Rendered 3-4 thru 3-31-90 Centerville General Services - $301.89 1987 Road Reconstruction - $4,743.85 Hardwood Ponds Phase II - $26.75 Centerhill - $15,972.07 Flood Plain Cross Sections - $2,596.04 Storm Drainage Master Plan - $4,721.83 Long Term Maintenance - $849.40 Sanitary Sewer - 163.01 Municipal Wat~r - $65.61 Metropolitan Waste Control Commission May Sewer Service Charge Anoka County Treasurer - 1990 Assessmen~ in City of Centerville Rivard Electric Co. - service call & boom truck to replace security light on garage St. Paul Pioneer Press - ad placed for assessments for Centerville sewer & water Earl F. Anderson & Assoc. Inc. - replacement$ signs for City of Centerville streets Government Training Service Registration fees for Workshop for D. Tourville J. Buckbee & T. Miltz-Miller 1,080.60 17.50 859.85 859.85 859.85 51.00 859.85 859.85 859.85 1,676.66 $ 31. 55 $29,440.45 $ 3,376.66 $ $ $ 3,348.00 82.50 446.40 $ 692 . 40 195.00 $ 50, 627 . 66 $198,128.01 RECEIPTS AND DISBURSEMENTS APRIL 12 - 25, 1990 PAGE THREE DISBURSEMENTS CONTINUED Burke & Hawkins -- March Legal Fees General - $118.80 Criminal - $1,275.52 Hardwood Ponds Phase II - $244.20 Centerhill - $66.00 Centerville Heights - $33.00 U. S. West - Hall phone League of Mn. Cities - Registration fee for League of Mn. Citjes annual conference for Clerk/Administrator Anoka County Humane Society - Animal control for March Northern States Power Co. - Electric Util: Hall - $67.27 - Garage - $44.57 Lift #1 - $29.67 - Lift #2 - $34.03 Lift #3 - 11.46 - Park Bldg. - $14.65 Ballfield Li~hts - $7.06 Pumphouse - $185.76 Hugo Post Office - Stamps for Office $ & for CEDFT Mailing Steve Dixo~ - 1st qtr. 3 Park & Rec Meetings$ Gerard Letendre tst qtr3 Park & Rec Meetings$ Dan Tourville - 1st qtr. 3 P & Z Meetings $ Kathy Welk - 1st qtr. 3 P & Z Meetings $ Katrina Vermeulen 1st qtr. 2 p.& Z Meetings $ Tom Wilharber - 1st qtr. 2 P & Z Meetings $ Lloyd Drilling - 1st qtr. 2 P&Z Meetings $ Barry L. Bloomquist - Review developers $ agreement Government Training Service - Registration $ fee for workshop for Carol Pelton Telephone Transfer from Gen. Fund to $ Petty Cash Checking Account St. Cloud State University - Registration $ fee for Workshop "Improving Office Relationships" for Clerk Administrator- Rivard Electric. Co. Inc. - Labor & materials for electrical wiring at Pumphouse BALANCE IN GENERAL FUND AS OF APRIL 25, 1990 $ 1,737.52 $ $ 52.38 155.00 $ $ 46.08 394.47 50.00 30.00 30.00 30.00 30.00 20.00 20.00 20.00 204.00 65.00 125.00 60.00 $ 227.85 .$ 40, 910 . 26 $157,217.75 .,....' - , J~.-' 1 ,.:j Ii ri lll.@,' caLl no'tice the reo the (~~j_ty Councj.l and -the Zorlj~ng t~orrlrrlission of the C t-v of Cen.ter'vil held a j c} i II '-C. ~:;pec: t ,3_ J_ rne::-::; 't. lrlg~ () 1'1 T b,lll" s d.a.:l, ii.:f:,r _1...1 J ';:1:1 1 Sr;:1 (J 'J: 1'1t::; -.P I) .r':1?('.1 E~ tj -- _~"r:. Yl:::~; {(1eet .LXLf/ \.:/;} f:; t,('} d. '1, f; c:u. c_: E: tl-lt~ I~() E; S .i b i i it':l () f trlC: ()I"'P() l~a t, .L r.L~~'~ a.Jl .. " ;.-';-; ",'.;:;;. ','; '::,."-'., -- J.. 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',.-j 1;:- "'.' _.~ ~ c' ';',l (::: .I' (~ ;J c) (J ~.j- n t, n i:? .3. Y' ~.:.' <:;:j S, W j L} 1. r ~:~ .L{ a :Y" ij : .. ( J a. ;'_-: C: (:-: c: ~~:~ 3. U 1, L .i. I_,'{, rn ;::;. ~!, C t, t::= ~.t ::i_"~ 1 ,. C:U~:,:, L \ ~:T,C:. Jo t Meeting Minutes - CC and P & ~ p .3.f?: e ;::. it-1 (:~ [1J.p}:":i 1 1 ~3 ~ 1 ~:1 ~j 0 Motion by Pelton. second by Peterson to send the Storm Drainage Master Plan to Barry Blomquist, Attorney at Law, (due to possible conflict with Lino Lakes) for review and comment, motion carried unanimously. Mavor Haberman recessed the meeting at 9:15 p.m. break. .I: () I' ;3. f~ .n () ,:t't". Mayor Haberman reconvened the meeting at 9:20 p.m. brlBn Miller and John Stewart, City Eng rs were preserlt to review and update those present 011 the flood plain study. Nr. Miller made several comments: - ~r.hE; stu.dy Tle~:ed.s t() l)e fi.).r\~c~:r'(ied. t,c; (.be ,L'_ Watershed District, the De'partrnent Resources, and Anoka County, - After commellts from the above agezlcies Maier, Stewar~tj Associates will decipher comments and prepare a final report for final reVlew and approval by all l._.:rE=E:}"\: . - - - ., . I'~ ~3c T. U 1" ;:.1. ~ agenc ieE~ , -The entlre process wlll - . '-' -, - - take approximately l~ months ~o ~ years to get to the published map revision 8 Louncil member Neumann and the Clerk/Administrator City Council 011 -tlleir lneeting W~Gfi the Alloka Department regarding the flood plain prO,lect, h '-""-' , Clerk/Administrator notes ;",hall be fOl:Tl5.rded '=,0 Anc)ka Lheil' :1:'e1'e:renoe. t" 11 t:: i-'l' i..\:r LtjL DisCU3Sioll of t11e proposed R-5 Resideritial ZOlling Distr was a contilluation of discl~ssj_on frolo the Planlli~lg Commission Public hearing held earlier this even 1-,.-,,', Cumments were as follows: Cllairperson Tourville: - Don t l11crease tIle sqllal'8 footage requiremelJt n1 hOUf';E::Q. on cUl're,n.t developmenT.;:;. I'al.k land is l1eeded ill tile Nor-th East seetlo!) of t}'ie City- The differellce between 15,C}()(} and 17,5()() square fee"t b not. make muc:h of a diffel'enc:e: when L t abuts :f,:::u:'m land. l"t is ollly a matter of time before the OPC11 space lS gone. 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U f~; :.:'.~ 1. !__' , ,L\,g; rE:~~.? T,.n~) t. ~-,b (:..': (-; --'; t Y {': (JU 16 _L r; ;'.-:,: rc:, l ;-.-::e C.lle n f.J)) :=~ t~: L' ;;,..-; ~j ~:~ l ,;.) i. , f ! r: ll~ L 11 .m :~~ lL J;: r,c) p....> ~::~ ::...: (1 . v\: (0; u.l Ci l~1'-e t.D F~rdnofat,nc:r _l {J C. l' t::c: ~-t ~:3 (~: 1 n n_ ,::..') U2,~ ~.? . ..- :3l;':~E~~3 lor' t) () l :n, -c, ~ "'" ,.. ['188-(, -l.Yl€!: ft':;(lr- .t1 :1..111). t.t.:; S - {~C: and p (~ Z ~pa,g:e LIi,pr'il la j lEjBO current developments. Would be in favor 01 increasing District to 17,500 to oo~aln a m R-5 should have larger ~UGb. addresses larger ~UGb. lot c' , r;:'.c... >--~ _:- .:-; "-' l:n. Etli E~-El l,tl.J.:"e :"1 i 1- 0 I... i3i~~ee " ~-. ..::::.. .i. J..~ "_. f~ 1. 'ilt3 ..,.-,--, l"1:3.n - ,- . - .. . . . 1i ec': J.. 6 e T.l:.~_:;{l.~T. 1. \: i_,l. 'C,"\T should adhere to the --- ~ . C; (] Ill};: 1"'e11 e 11 f~ 1 \/:8 r _L ~:i 11 ~ It appeared ~o be the consensus lJL ~nose Pl'esell~ ~na~ ~ne Planning and Z,ming Comm i;::,;:; ion wou.ld cionBiderrne l,:'.;E5U(': ;:1.t. t,ne J. r May meeting and make a recommendation. Beltic)!l by Neumann, second by .Feter;::<Jll Vj litigation attorney fees as presented billing, motion carried unanimously. 1);3.'':.l' T~n t=: ..:: .'.,,-,~ l.:::?O I f:~trec~t, l)y ttJ.c~ C: 1. t 2/ l1 t~ t~() Y'1J.e y Hotion motion by Peterson, second by carried unanimously. t~ (-3l~ 1'n i3..il.t"l .-. ,-~ ., .-.' " .".~...... O.1._ifJ 0.--':_':'1. .ii Meeting ad.ioul~ned t.:;1.1_. ~::-J : ,);) 1) . fn . Respect lly subinitted, ;1~~!i~ Clerk/Administrator Pursuant to due call and notice thereof the city of Centerville held their regular meeting on April 11, 1990 at city Hall. Mayor Haberman called the meeting to order at 7:00 p.m. Present: Peterson, Pelton, Burgstahler, Neumann. Motion by Neumann, second by Burgstahler to approve the March 28, 1990 meeting minutes, motion carried unanimously. APPEARANCES Earth Day Myra Spijer, 7200 Mill Road, and Sanna Buckbee, 7381 Peltier circle, were present to update the City Council on the progress of Earth Day. Earth Day will be celebrated on April 21, 1990. spijer and Buckbee presented the City Council with a handout. A copy of this handout is on file with the Clerk/Administrator. Council member Burgstahler suggested that the walkway on the Hardwood Pond Estates developments east of the pond be included in the cleanup program along with the Royal Meadows park. Council member Pelton advised that unauthorized parties have been held in Central Park and suggested that the area could be cleaned up. She also suggested that the Earth Day Committee contact Margaret Langfeld to talk to the appropriate County maintenance personnel with regard to planting of Day Lilies at the City entrance signs. Mayor Haberman commended both Spijer and Buckbee in their organization of the Earth Day happenings. OLD BUSINESS Tax Increment Financing Carolyn Drude, Municipal Financial Advisor, appeared before the city Council. She presented the City Council with a letter dated April 11, 1990 which updated them regarding the status of the Tax Increment Financing Districts within the City of Centerville. A copy of this letter is on file with the Clerk/Administrator. Council member Peterson questioned as to what would be done with the monies for the plan if there were an overage and no project to spend those monies. Drude advised that if the monies could not be used for the purposes listed in the plan, they would be returned. Council member Burgstahler questioned whether interest which accumulates on the tax increment financing money has to stay with the fund. Drude advised that some people think that is what should be done. Meeting Minutes - CC April 11, 1990 Page 2 However, one attorney in a different City has given the opinion that investment earnings from Tax Increment Financing Districts could be separated, put in a different account and used for other city purposes. The City staff will check to see if the commercial property at the east end of Center Oaks II was included in Tax Increment Financing District #1-1. Municipal Building Carolyn Drude, Municipal Financial Advisor, noted that a voted bond is subject to debt limit. other options that she discussed with the City Council were lease financing and installment purchase. It appeared to be her opinion that if a building cost were $350,000 or greater, the City may want to look at a leasing option. She noted that bonds could be issued through a Housing Redevelopment Authority or an Economic Development Authority. Drude advised that the City of Buffalo recently completed two additions to municipal facilities through a direct lease with a leasing company. The costs were approximately $280,000. Through this direct lease with a leasing company, Buffalo avoided issuance, escrow and agent costs. Drude passed out an example of the bids from various financial institutions for the Buffalo project. A copy of the example bids are on file with the Clerk/Administrator. Drude advised that the one constraint tied to the lease financing was that the City had to spend the funds within a six month period. She noted: The interest rate was 7.25%. There would be minimal issuance costs and a fiscal fee to Ehlers and Associates. A City could save more as the dollar amount of the building gets larger through a bond issue. The breaking point may be approximately $400,000. With the lease financing the documents are prepared as if the lease were with option to purchase. The contract with Buffalo was also SUbject to annual appropriations, in other words the City could walk away at any time. Drude briefly discussed installment purchase as an option, but Meeting Minutes - CC April 11, 1990 Page 3 noted that the legislature may be getting rid of this option in the near future. Centerhill/City Installed Improvements The Clerk/Administrator had submitted written research on City Installed improvements as per City Council request. The information included "Past Research and Decision Making" , "Municipal Advisor", "Acorn Development", "City Attorney", "Other cities Current (1990) Comments", and "Clerk/Administrator Perspective". A copy of this information is on file with the Clerk/Administrator. carolyn Drude discussed the financing of City installed improvements. Drude advised that the bonding for City installed improvements would not count against a debt limit for the city because the bonds are repaid at least partially by assessments. Drude briefly went over a document entitled Financing City Installed Improvements which was prepared by the Clerk/Administrator from previous conversations with Drude. Carolyn Drude advised the Council that what is important in these decisions is who is in charge of the installation of the improvements. She noted that with a $300,000 bond or less a financial institution may be willing to accept a typewritten bond and Ehlers and Associates may be willing to negotiate for a smaller fee. Examples that she had presented to the Clerk/Administrator were for the maximum dollar amounts. She again noted that the cost to the developer may not be as important as the rational or concept of control. She noted that interest rates on the short term may not be as high as calculated in these examples due to the short payback. Mayor Haberman expressed concern that the City would be stuck with the maximum projected $12,000 cost for a City installed improvement bond. Drude noted that in most cases the cost is born by the developer versus the City. Council member Burgstahler appeared to agree with Carolyn Drude that the financial aspects are not as important as to override other issues with regard to the decision to use City installed improvements. Jerry Rehbein, developer for the proposed Centerhill development, made several comments. The City should not try to fix the situation if it's not broke. Meeting Minutes - CC April 11, 1990 Page 4 Rehbein feels he has a good track record. He feels that there is no need for the City to get involved. Bonds run from year to year and the City can't get out. His interest rate would be approximately 11% if he financed. with city installed improvements he as a developer loses control. Rehbein feels that it is his money that's being invested, thus he should have the control. He does not pay any contractor until the city Engineer accepts the improvements and this gives the City control. He feels that he can complete the Centerhill project 3 - 4 months quicker than the City can. Time is money. All of the lots in Hardwood Pond Estates II are already sold. If he is not allowed to install the improvements as a developer he's worried that no building permits will be issued for the Centerhill plat until June 1990. It is not a common practice in other cities to use city installed improvements. Extra city staff time would be used to regulate City installed improvements which would create extra paperwork. He has contacted the City of Hugo and they do not do city installed improvements as is the policy of other cities in the metro area. City installed improvements could be a deterrent to potential developers who could move to Lino Lakes if the City were to enforce city installed improvements. John stewart noted: the Centerhill plans are complete, Meeting Minutes - CC April 11, 1990 Page 5 the construction document is not available until it is known who has control of the project, if the plans are approved April 11, 1990 (tonight) and taking into account required legal notice, bids could be open May 4, 1990, city Council review and signing of contracts and a preconstruction conference would then be held; ground could be broken approximately May 15 - 20, if the City were to grant Mr. Rehbeins request to waive City policy for improvement installation, this would cut two weeks off the process. Mr. Rehbein advised that the starting date is not his concern, it is control of the project. Council member Pelton made several comments. The city would have control by enforcing city installed improvements and the developer could then bid the project with a low bid to ensure the installation of the improvements by the developer, ensuring the control he appears to be seeking. The City research does not appear to show that additional staff time and paperwork will be required for City installed improvements. She is not personally ready to change the City policy now, she would like to give it a try and have it proved to her that it would not work. Having to dig up improvements for inspection or because of improper installation is a waste of time and materials for all parties, with City installed improvements it is hoped that it is put in right the first time. The Clerk/Administrator did note that she had contacted the Administrator in Hugo and that they did not want City installed improvements as they felt that the 429 process would be cumbersome with the many projects/developments in their City. The city of Hugo also suggested that our development agreement may be weak and that we could tighten it up. The Administrator in Hugo will be sending a copy of their development agreement to the Clerk/Administrator. John stewart, City Engineer, noted that: Meeting Minutes - CC April 11, 1990 Page 6 the extra staff time on his end would be the completion of an I.C. - 134 form and partial pay estimates to be presented to the City Council. He noted that these were minor; other than that he advised he could not see additional staff work with City installed improvements; Gerald Rehbein was a good developer for the Hardwood Pond Estates developments; the problem is with other developers that don't live within the City, they come in and go out and the City has no control; all developers need to be treated equally; the City Engineer needs notice of inspection two days in advance for development projects. Council member Neumann advised that: he was aware of the installments that were put in the Hardwood Pond Estates I development and that he felt that there was no control over the contractors; he feels that the City would have better control with the City installed improvements; from the research provided and from the feedback from the City Engineer the time element appears to be the same wi th either City installed improvements or developer installed improvements; the financing is not bad for the developer or the City; with City installed improvements the City obtains control and we get our dollars worth in the installation; City installed improvements throughout the City systems; we have difficulty changing the City policy using one policy for one developer that we do know and not using the same policy for a developer that we don't know; enables consistency he cautioned Council members to keep emotionalism out of this decision making process; no arguments have been presented that would change his mind on the City installed improvement policy; Meeting Minutes - CC April 11, 1990 Page 7 City installed improvement policy is the best for the taxpayers of the City of Centerville. Mayor Haberman noted that he had spoken to Mr. Rehbein over the phone for approximately one hour last Saturday and offered the following comments. He's not personally convinced that City installed improvements is the only way to be in control. The time for the City Engineer appears to be the same for City installed improvements or developer installed improvements. The City has specifications for standardization and feels that the City will have sufficient control through that. The incidents on the Hardwood Pond Estates I development with regard to inconsistencies/quality of improvements would not sway his decision. He wants to see that the City has control, but does not see City installed improvements as the only way. He does not feel that the City should hold up developers for a period of time with regard to implementation of City installed improvements procedures. In the past he as Mayor has been accused of not wanting development and does not feel that this is true. Mr. Rehbein has advised that City time would increase with City installed improvements. Rehbein has advised that he could cut costs on his development by doing much of the work himself or subcontracting and making good deals with other businesses such as Dick Hubers of Eagle Trucking. He feels that the person who pays for City installed improvements is the person who moves into that house and that is not good for the City. Mr. Rehbein has advised that the Engineer signs off for inspection before payment. A two day notice for inspection should be enforced and that if the City is not notified the improvement will be torn up and done again. Meeting Minutes - CC April 11, 1990 Page 8 Council member Peterson made the following comments. Quality is the number one concern with regard to improvements. He did see problems with Brian Drive. The blacktop went in very late in the day toward evening. They were overrun on the curb. The compaction is bad. There were dips through the road due to the compaction. Quality was not going in to the Hardwood Pond Estates I. It was lost somewhere. An NSP pole was right in the middle of the road while it was being constructed. He would be willing to look at more information which may possibly give the City more control. Gerald Rehbein started making approximately two months late. these requests He as a council member would be willing to table this issue until more information regarding control is obtained. If the City were to go toward improvements, he would like to development agreement. Council member Burgstahler advised that he can see the issues both ways. He made several comments. developer installed see changes in the The City has in it's history bad developers. Sometimes it's good developers and bad contractors. The same hassles with the contractors could still happen if the City were to do the improvements such as cutting corners. He's concerned how much of a pain it would be to control the contractors. He feels that this could be a flip of a coin. Philosophically he is a person on City government, but is personally anti-government and it is sometimes his feeling that the more things the government gets involved Meeting Minutes - CC April 11, 1990 Page 9 in the more problems there are. Centerville is a small City with limited resources. There should be some way that the City could have more options. carolyn Drude, Municipal Financial Advisor, made some final comments. There would be no reason that the developer couldn't finance the project through escrows versus bonding. This would involve no issuance or discount allowance fees. with City installed improvements competitive bids are obtained. The bottom line is the public good and that this is a policy matter. Motion by Peterson, second by Neumann to table discussion of Gerald Rehbein's request to waive the City installed improvement policy for the proposed Centerhill development until the April 25, 1990 City Council meeting when more information may be available regarding greater control through development agreements, motion carried unanimously. Motion by Neumann, second by Peterson to table the discussion of plans and specifications for the proposed Centerhill development, motion carried unanimously. It was also noted that Gerald Rehbein had previously and formally discussed with the Clerk/Administrator the possibility of having future development agreements in the name of R & R Leasing versus Gerald Rehbein himself. The Clerk/Administrator sought City Attorney opinion on this issue. A letter dated April 3, 1990 was obtained from the City Attorney. A copy of this letter is on file with the Clerk/Administrator. It was the City Attorney's recommendation that all development agreements be entered into with the individuals personally who are developing the property and not corporations of which they may be a part. Hardwood Pond Estates II Motion by Burgstahler, second by Neumann to allow a building to be built 15 feet from the north property line on Lot 1, Block 2 of the Hardwood Pond Estates II development, the reason being that the dedicated street right of way will hopefully be used for a pathway versus a dedicated street; the City staff shall make the best effort to contact the property owners to notify them of the Meeting Minutes - CC April 11, 1990 Page 10 possible walkway; it is understood that no part of the driveway for the home shall be placed on the Fox Run street right of way; motion carried unanimously. Flood Plain Brian Miller, City Engineer, was present to go over the Flood Plain Reduction study for Clearwater Creek dated March 1990. Council member Pelton noted that she felt Miller had done a good job. John stewart, City Engineer, made a couple of comments. He advised that there is a section of flood plain on Mound Trail that isn't included in this study, but will be added before it is complete. He advised that the City will be meeting with Anoka County to put together an agreement for the participation in the improvement of Clearwater Creek at Main street. ci ty Council expressed concern that portions of the Industrial Park would still be in the flood plain. It was noted that no topographical information was received from the Industrial Park property owner, but that it was requested up front by the City. It was questioned whether we can still fit the flood plain reduction of the Industrial Park into the time frame of the study. It was noted that individual properties were not topoed by the City of Centerville. Council member Burgstahler expressed concern that the Industrial Park if not included in the flood plain reduction at this time would not be assessed and that it would be possible that they could come back later and go through the paperwork to get the benefit for little or no cost. Motion by Pelton, second by Peterson to direct City staff to write an appropriate letter to the City of Lino Lakes advising that the City of Centerville has received a request from Gerald Rehbein and Roger Afton to include their properties which lie directly east of the Centerville City limits in the Centerville Flood Plain Reduction study for Clearwater Creek; the City of Lino Lakes would be advised to take appropriate action if they desire to move forward in including the Lino Lakes property in the Centerville study; the up front cost to the City of Lino Lakes will be $6,000 to include a proportion of appropriated cost at the end of the study would have to be contributed to the City of Centerville for improvement in lieu of assessments; motion carried unanimously. Motion by Pelton, second by Burgstahler to accept receipt of the Flood Plain Reduction study for Clearwater Creek, Centerville, Meeting Minutes - CC April 11, 1990 Page 11 Minnesota dated March 1990 and to direct Maier, stewart and Associates to distribute the study to agencies involved for review with a letter which indicates that the City may possibly pick up an additional area east of the Centerville city limits which would be included as an addendum, motion carried unanimously. A copy of the Flood Plain Reduction study for Clearwater Creek, Centerville, Minnesota dated March 1990 is on file with the Clerk/Administrator. storm Drainage Plan Motion by Peterson, second by Burgstahler to add to the agenda of the joint meeting with the Planning and Zoning Commission on April 19, 1990, the discussion of the conceptual review of the storm Drainage Plan for the City of Centerville, motion carried unanimously. It appeared to be the consensus of the City Council to not send the storm Drainage Plan to the City Attorney for review at this time. Crack Sealing John Stewart, City Engineer, presented a letter from Maier, Stewart and Associates regarding crack sealing repairs. stewart noted that there were two bids, one for hot mix crack sealing which came with a three year warranty, and one with a cold mix crack seal on which there was no warranty. Motion by Pelton, second by Burgstahler that per the recommendation of Maier, Stewart and Associates the City of Centerville will approve crack sealing repairs for 1990 for a dollar amount not to exceed $2,800 using hot pour rubberized sealant that conforms to the following specifications: ASTM 01190, ASTM 03405 and AASHTO M137; the hot pour rubberized sealant will have a three year minimum guarantee, motion carried unanimously. NEW BUSINESS sidewalks - Proposed Amendment to Ordinance #8 Motion by Pel ton, second by Haberman to approve amendment of Ordinance #8, Section 38.04, now reads: SIDEWALKS. Paved sidewalks four (4) feet wide of portland cement:. concrete or asphalt concrete may be required on one or both sides of streets designated as collector or arterial. amend to read: SIDEWALKS. Paved sidewalks five (5) feet wide Meeting Minutes - Cc April 11, 1990 Page 12 of portland cement concrete or asphalt concrete may be required on one or both sides of streets designated as collector or arterial. motion carried unanimously. Trees - Proposed Amendment to Ordinance #8 Motion by Burgstahler, second by Neumann to amend Ordinance #8, Section 38.09, now reads: TREES. One (1) tree per lot shall be planted in the front yard. The location and types of trees must meet the approval of the City Council. amend to read: TREES. One (1) tree per lot shall be planted in accordance with adopted City standards except on corner lots on which two (2) trees will be planted. The location and types of trees must meet the approval of the City Council. motion carried unanimously. OLD BUSINESS Lake Sanitation - Solid Waste Mary Ayde of Lake Sanitation appeared before the City Council to discuss solid waste collection wi thin the City of Centerville. Mary Ayde presented a letter to the city Council dated April 5, 1990 regarding a refuse collection update. Mary Ayde noted eight items that possibly the City could obtain grant money for. The items are: recycling at the school, household hazardous waste, bar codes on recycling bins, part time use of a brush chipper, a chopper, containers for corrugated cardboard to businesses, yard waste (bags), public education. Motion by Burgstahler, second by Neumann to request that Lake Sanitation supply recycling bins to all residents within the City of Centervillei the bins will be distributed with a note or letter explaining and encouraging the recycling effort, motion carried unanimously. Meeting Minutes - CC April 11, 1990 Page 13 Motion by Burgstahler, second by Neumann to approve a recycling participation award to begin April 13, 1990 for the residents of Centerville; the amount of the awards will be $25.00 per person, motion carried unanimously. Mary Ayde noted that the monies for the recycling participation award come out of recycling receipts. It appeared to be the consensus of the City Council that names will continue to be drawn each week until a winner is found in order to insure 52 winners per year. Council members Pelton and Neumann will meet with Mary Ayde on Monday, April 16, 1990 in the afternoon. This is a tentative date and the Clerk/Administrator shall work out an appropriate time for the meeting. Ayde requested city Council support that during the time the weight restrictions are on that residents be urged not to put extra garbage out except for their regular garbage and recycling products. The residents would be requested to hold items such as appliances and furniture until the weight restrictions were lifted. council member Pelton asked Mary Ayde to make a list of their annual headaches within the City. Municipal Facilities Motion by Pelton, second by Burgstahler to request that the City staff coordinate visits to two buildings for Boarman and Associates and Peter Racchinni and Associates, architects; the buildings will be in the approximate price range that the city is looking at; the Staff shall contact several options and try to obtain feedback from recent clients; motion carried unanimously. Police Motion by Pelton, second by Burgstahler that Council member Burgstahler, Joe Pelton - Centerville Police liaison, and whoever else would be interested in participating, write up. an outline of the basic services desired by Centerville and draft how the contract should be designed, meaning the goals of safety needs of the City of Centerville and a long term police service contract, motion carried unanimously. council member Burgstahler left the meeting at 10:25 p.m. District Bylaws Review Meeting Minutes - CC April 11, 1990 Page 14 City Council reviewed a letter dated April 3, 1990 regarding the Centennial Fire Steering Committee Bylaws from Council member Jerry Peterson. Motion by Neumann, second by Peterson that the April 3, 1990 letter regarding the Centennial Fire steering Committee Bylaws is noted by the Centerville City Council: the City staff will make sure that the recommendations are forwarded to the appropriate channels for review in put and resolution; this issue shall be reviewed by the Centerville City Council at a meeting in the near future; motion carried unanimously. Personnel Motion by Peterson, second by Neumann to table discussion of proposed amendment to Ordinance #22B Personnel, motion carried unanimously. Data Privacy The Clerk/Administrator noted that the City staff is working on this issue, that forms have been transferred on to the City computer system and that they are trying to work with the League of Minnesota cities to assure correct implementation. Ethical Standards The City Council reviewed a letter from Barry Blomquist, City Attorney, regarding a proposed Ethical Standards Resolution authored by Mayor Haberman. Blomquist suggested that the City Council consider what benefit or effect would such a resolution or ordinance have. Motion by Peterson, second by Neumann that the proposed Ethical Standards Resolution die a natural death and will not be heard at future city Council meetings, motion carried unanimously. Staff Meetings It was suggested by Mayor Haberman that possibly periodic staff meetings could be held not regularly but possibly on Saturday mornings regarding special issues or items. Council member Pelton suggested that there be an annual appreciation lunch at which staff and consultants would be invited. City items and issues would be discussed at this meeting. Mayor Haberman requested that the annual luncheon be placed on the December 1990 agenda. Meeting Minutes - CC April 11, 1990 Page 15 Old Business Consent Agenda Motion by Haberman, second by Neumann to approve the old business consent agenda as follows: City staff is directed to send a letter to Tom Truzinski of Juran and Moody thanking them for their appearance at the March 28, 1990 City Council meeting, but advising that the City Council will not be changing its investment practices at this time: to approve the 1990 Anoka County Humane Society contract with the stipulation that patrol hours be amended from $30.00 per hour to $25.00 per hour: the date of the contract is May 1, 1990 to April 30, 1991; motion carried unanimously. PETITIONS AND COMPLAINTS Centerville Heights Debris Clerk/Administrator noted that she has spoken to the developer and he advised that he is cleaning up the debris. Commercial Business - 1759 Peltier Lake Drive Clerk/Administrator noted that a letter has been sent to the resident and that there has been no response to date. NEW BUSINESS City Newsletter Motion by Pelton, second by Neumann to approve the April 1990 city newsletter, motion carried unanimously. New Business Consent Agenda Motion by Neumann, second by Haberman to approve the new business consent agenda as follows: street sweeping; The Public Works Director is authorized to contract with Clean Sweep to sweep the City streets in 1990 for a dollar amount not to exceed $1,500.00: proposed amendment Ordinance #46 TEMPORARY WEIGHT RESTRICTIONS. PERMANENT AND Meeting Minutes - CC April 11, 1990 Page 16 now reads: Article 3 - PERMANENT RESTRICTIONS. No person, firm or corporation shall operate, use or drive a motor vehicle or any trailer or machinery pushed, pulled or driven by a motor vehicle which has a gross weight of more than 5 tons per single axle upon any City street; except, however, that such vehicles having a gross weight of not more than 7 tons per single axle may be operated upon the following described streets: STREET Mill Road Peltier Lake Drive Peltier Lake Drive Centerville Road Center Street Center street Dupre Road Clear Ridge Grange View Ivy Court Shad Avenue Sumac Court Tourville Circle Steven Lane Peterson Trail Fox Run Houle Circle Hayfield Road prairie Drive Brian Drive FROM Main street Main Street Centerville Road Peltier Lake Drive Centerville Road Dupre Road end Mill Road Clear Ridge Center street Main street Center Street Center Street Mill Road Main street end Peterson Trail Mill Road Mill Road Main street TO Peltier Lake Drive Centerville Road Mill Road end Dupre Road 20th Avenue South end end end end Fox Run end end Clear Ridge end end end Peterson Trail end Fox Run amend to read: Article 3 - PERMANENT RESTRICTIONS. No person, firm or corporation shall operate, use, or drive a motor vehicle or any trailer or machinery pushed, pulled or driven by a motor vehicle which has a gross weight of more than 5 tons per single axle upon any City street; except, however, that such vehicles having a gross weight of not more than 7 tons per single axle may be operated upon the following described streets: STREETS Brian Way Center Street Center Street Centerville Road Clear Ridge Dupre Road Fox Run FROM Brian Drive Centerville Road Dupre Road Peltier Lake Drive Mill Road end end TO end Dupre Road 20th Avenue South end end end end Meeting Minutes - CC April 11, 1990 Page 17 Grange View Hayfield Road Houle Circle Ivy Court Mill Road Peltier Lake Drive Peltier Lake Drive Peterson Trail prairie Drive Shad Avenue Steven Lane Sumac Court Tourville Circle Clear Ridge Mill Road Peterson Trail Center Street Main Street Main Street Centerville Road Main Street Mill Road Main Street Mill Road Center Street Center Street end Peterson Trail end end Peltier Lake Drive Centerville Road Mill Road end end Fox Run Clear Ridge end end and except that such vehicles having a gross weight of not more than 9 tons per single axle may be operated upon the following described streets: STREET Brian Drive FROM Main Street TO Fox Run approval of City of Centerville street Scape Standards as revised by Maier, Stewart and Associates as per the March 28, 1990 City Council meeting; approve request of Morey Mox, Anoka County Emergency Services to place another antennae on the city water tower (the Anoka County Emergency Services Central communications); to approve the ending of the probationary period of Assistant City Clerk Sanna Buckbee and to continue her employment at a rate of $7.50 per hour; this wage shall be retroactive to March 11, 1990; approval of the Clerk/Administrator and up to two City council members to attend the 1990 League of Minnesota cities annual conference in Duluth, Minnesota; approval of the attendance of up to four persons to attend the "Beyond the Basics" seminar regarding economic development on Thursday, May 3, 1990; the persons eligible to attend are the Clerk/Administrator or Assistant City Clerk, Council members, P & Z members and Centerville Economic Development Task Force members; approval of the City of Centerville renewing participation in the Rice Creek Chain of Lakes Advisory Committee; Meeting Minutes - CC April 11, 1990 Page 18 motion carried unanimously. Park and Recreation Committee Member Appointment council member Peterson gave an update to the City Council of discussion of the April 10, 1990 Park and Recreation meeting. Motion by Pelton, second by Peterson to appoint Neil Reisdorfer, 7176 Clear Ridge, as a Park and Recreation Committee member, motion carried unanimously. Payment of Claims Motion by Haberman, second by Peterson to approve the current payment of claims of the Centennial Fire District, motion carried unanimously. Mayor Haberman advised that the City Attorney fees for the 1987 street Litigation are approximately $11,000.00. He appeared to feel that the City should look closer at the ethical standards practiced by the City Attorney in the litigation before paying the bill. Council member Pelton advised that she had spoken to other persons regarding this issue and that some of her concerns have been explained. She advised however that she would like to see a more itemized billing. Motion by Haberman, second by Peterson to approve payment of all claims except for the bill for Burke & Hawkins, City Attorney, regarding the 1987 street Litigation; the city staff will request a more itemized bill for this project; motion carried unanimously. Council member Peterson advised that in a closed meeting with the City Attorney many of Mayor Haberman and resident complaints and concerns were addressed. Peterson advised that he is not going to try to get into who is right and wrong. Council member Neumann advised that in that meeting it was his opinion that the ci ty Attorney explained all concerns to his satisfaction. Adjournment Motion by Peterson, second by Haberman to adjourn the meeting, motion carried unanimously. Meeting adjourned at 11:01 p.m. R~~pectfullY,supmi~t~~, ~r~~ '-IlJ. '1)Jt~~1lj~ Tamara M. Miltz-M111er, Clerk/Administrator RESOLUTION 91-16 RESOLUTION RECEIVING CALLING HEARING ON IMPROVEMENT WHEREAS, a report has been prepared by Maier, Stewart and Associates with reference to the improvement for reducing the Flood Elevations of Clearwater Creek and its tributaries with the corporate limits of the City of Centerville, and this report was received by the City Council on April 11, 1990, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CENTERVILLE, MINNESOTA: 1. The Council will consider the improvement in accordance with the report and the assessment of abutting property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes Chapter 429 at an estimated total cost of the improvement of $600,000. 2. A public hearing shall be held on such the 19th day of June, 1991 in the City Hall at 7:00 p.m. and the Clerk published notice of such hearing and by law. proposed improvement on Council chambers of the shall give . mailed and improvement as required Adopted by the Council this 8th day of May, 1991. ~~7,j(L~d Mayor ^ ~" .~ ~' -:: .{l~~ .li.~ ii/h) clerk/Admini~1ta ~ RECEIPTS AND DISBURSEMENTS - APRIL 1 - 11, 1990 BALANCE IN GENERAL FUND AS OF APRIL 1, 1990 RECEIPTS Hugo Postmaster - Refund for o~erpayment of bulk rate postage Kath Brothers - 1990 Contractors License James McBride - Bldg. Permit #90-22 1759 Peltier Lake Dr. Crosstown Plumbing - Permit #12 Swenson Heating & A/c.- Permit #17 Minnegasco-Permit #18 Northwest Closing Center - Special Assessment Payoff - 1844 Prairie Dr. Northwest Closing Center - Special Assessment Payoff - 1814 Fox Run Northwest Closing Center - Special Assessment Payoff - 1828 Hayfield Rd. Northwest Closing Center - Special Assessment Payoff - 1810 Houle Circle Kenco Construction - Bldg. Permits 90-2J - 7179 Brian Dr. 90-24 - 7174 Brian Dr. David Roth - Assessment Search Parent Construction Co. - Bldg. Permit #7161 Grange View Howard Bohanon Homes - Bldg. Permit 90-26 - 7176 Peterson Trail Howard Bohanon Homes - Bldg. Permit #90-27 - 1824 Fox Run Columbus Lions Club - Park & Recreation Development Paul Montain - 1st qtr. Sewer Charges Account #101 & 109 $ J8.40 $ 25.00 $ 41.90 $ 51.00 $ 50 . 50 $ 1 5. 50 $ 859.85 $ 86J.75 $ 86 J . 75 $ 859.85 $ 6,707. J1 $ 7.00 $ J,462.00 $ J,298.18 $ J,298.18 $ 1,JOO.00 .$ 118.00 DISBURSEMENTS - CHECKS #J4J4 - #J474 BCL Appraisals - Appraisel fee for $16,84J.75 Peltier Lake Dr., Mill Rd. Shad & Center Streets for City of Centerville 1987 Road Reconstruction Project Granger's Inc. - 29.5 Gallons Diesel #1 Dale Larson - Reimbursement for Class & Exam for Municipal Water School Trippel's Market - Coffee, Gas, Film Bulbs, & Batteries Knox - Lock & submersible pump Orville Hughes - March Maintenance Salary & Milage Dale Larson - March Maintenance Salary Steven King - March Maintenance Salary Kendall Hartline - March Maintenance,Salary Jim DeMars - Rink Attendant Salary $ 41.62 $ 100.00 $ 125.17 $ 5J.58 $ 885.51 $ 109.96 $ 440.47 $ 65.54 $ J4.49 $182,844.17 11> 21,860.17 $204,704.J4 Hugo Feed Mill - Mise supplies & paint for City Hall Floor U.S. West - Hall phone for Park Bldg. Feed Rite Controls - Flouride & chlorine Vials for Water System Abdo,Abdo, & Eick - Special services related$ 1,850.00 to litigation of 1987 Road Reconstruction project Metropolitan Inspection Service Inc. 1st qtr. Plumbing Inspectors Fees Metropolitan Inspection Service Inc. 1st. qtr. 1990 Building Inspectors Fees Creative Promotions - 50 volunteer memo pads$ State ofMn. - Handbook & volunteer $ recognition certificates Burke & Hawkins - work by Attorneys & $11,508.05 Legal Assistant re Special Assessment Trail 1987 Road Project Midwest Gas - Gas Utilities Hall - $136.56 Garage - $176.02 Park Bldg. - $41.39 International Office System - 1 case of $ black toner for copy machin~ Mn. Mayors Assoc. - Memborship dues 1990 $ Munici-Pals Treas. - Registration fee lfor $ City Employees International Office Systems Inc. - Renewal $ of maintenance agreement for Cannon Copy Machine per year. Centennial Fire District - 1st. qtr. payment 1990- Centerville share of budget League of Mn. Cities - Registration fee for Clerk/Adm. to attend wrapup sessions Emeral Office Supply - Exit signs for hall Anoka Electric Coop. - 6 street lights Lithtning Printing - Business cards for Clerk & Public Works Director Northwest Closing Center - Refund for special assessment payoff Metropolitan Waste Control Comm. - 2 SAC Units for March State Treasurer - 1st qtr. Plumbing & Heating surcharge fees Carol Pelton - April Council Salary $50.00, Medicare Tax($.73) Jerry Peterson - April Council Salary $50.00, Medicare Tax -($.73) RECEIPTS AND DISBURSEMENTS APRIL 1 - 11, 1990 P AGE TWO DISBURSEMENTS CONTINUED $ $ $ 95.66 29.29 171. 40 $ $ 8,515.63 275.00 18.00 12.50 $ 353.97 71.00 10.00 5.00 520.00 $10,032.03 $ $ t 25.00 3.17 28.96 33.90 $ $ 1.188.00 $ $ $ 7.80 414.24 49.27 49.27 RECEIPTS AND DISBURSEMENTS APRIL 1 - 11, 1990 PAGE THREE DISBURSEMENTS CONTINUED Walter Neumann - April Council Salary $ 29.27 $50.00 - Taxes & Medicare Tax. ($20.73) Bob Burgstahler - April Council Salary $ 49.27 $50.00 Medicare Tax. - ($.73) George Haberman - April Council Salary $ 147.82 $150.00 Medicare Tax -(~$ 2.18) Firstar Hugo Bank - 1st. qtr. tax deposit $ 1,911.83 (March) for Fed. Soc. Sec. & Medicare taxes Commissioner of Revenue - 1st qtr. (March) $ 328.80 Employees State Witholding Taxes Public Employees Retirement Assoc. - $ 621.77 March PERA Contribution Knox Little Canada Store - Lumber for j 148.00 mailbox stands BALANCE IN GEN~RAL FUND AS OF APRIL 11, 1990 $ 57,203.99 $147,500.35 The City April 4, of Centerville held their Board of Review on Wednesday, 1990. The meeting was called to order at 7:04 p.m. Present were: Haberman, Peterson, Burgstahler, Pelton. Absent: Neumann. Arlene Andrea, County Assessor was also present. Mayor Haberman noted that there has been an adjustment in taxes to shift funds to the school districts. He noted that this would not be reflected dollar wise on overall taxes. The following people appeared before the Board: 1. Lorraine and Harvey Cartier, 7048 Progress Road PIN #23-31-22-24-0012 2. Hobert Knabe, 6483 20th Avenue, Lino Lakes PIN #15-31-22-44-0006 No revisions were made. Motion by Pelton, second bv motion carried unanimously. Ppi-,er."s()!} t.o adjC)Ul'"lJ. t,lle: jjlef.:..~til1g, Meeting adjourned at 7:30 p.m. Respectfully submitted, T:t~~~~t{~ Clerk/Administrator Pursuant to due call and notice thereof the City of Centerville held their regular meeting on March 28, 1990 at city Hall. Mayor Haberman called the meeting to order at 7: 00 p.m. Present: Peterson, Pelton, Burgstahler, Neumann. Motion by Peterson, second by Haberman to approve the February 28, 1990 meeting minutes, aye - Haberman, aye - Peterson, aye - Pelton, abstain - Burgstahler, Abstain - Neumann, motion carried. Motion by Neumann, second by Pelton to approve the March 14, 1990 meeting minutes with the following amendments: page one, paragraph four, now reads: "Mayor Haberman expressed concern about who was running the city legal counsel." amend to read: "Mayor Haberman expressed concern about who was running the city." page six, paragraph three, now reads: "Amend to read: layout of lots, including dimensions, square footage, numbers, front yard lines, building setback lines on odd shaped lots; location and widths of easements;" amend to read: "Amend to read: Layout of lots, dimensions, square footage, numbers, lines, building setback lines rectangular lots; location and easements;" including front yard on non- widths of page nine, insert after paragraph three: "Special conditions which are unique to the individual application may be imposed. Applications denied by the Clerk/Administrator may appeal to the City Council. Properties which have more than one non- registered/non-operable vehicle and request a special permit shall make application to the City council versus the Clerk/Administrator." aye - Haberman, aye - Peterson, aye - Pel ton, aye - Neumann, abstain - Burgstahler, motion carried. APPEARANCES Meeting Minutes - CC March 28, 1990 Page 2 Juran and Moody Financial Investments Tom Truzinski of Juran and Moody, Inc. appeared before the City Council to request that the City of Centerville allow the Clerk/Administrator to work with him to invest City monies in appropriate dollar amounts to receive the best return for the City. Truzinski passed out to the City Council a "New Property Tax Law Handout". He advised that all of his investments would be in reputable financial institutions such as Chase Manhattan. He advised that it is his hope that he can work with the City of Centerville with regard to their investments, but that Juran and Moody would also like to get involved with City Tax Increment Financing and Bonding projects. Truzinski also handed out information on "Lease Purchase and Installment Purchase Financing". A copy of both of the above handouts are on file with the Clerk/Administrator. Truzinski spoke briefly on Economic Development Authorities. He noted that these typically bridge the gap between Municipalities and private Chamber of Commerce type organizations. He advised that Economic Development Authorities (EDA) allow the City to work toward grants and revolving loan funds. He noted that EDA's could only be sued for up to the dollar amounts of the assets they hold. This assists in making City assets less liable in case of a law suit. Truzinski advised that an EDA could be three, five or seven members. He advised that if there were five members on the EDA at least two of those must be City Council members. He also noted that there are no residency requirements for EDA's. Truzinski advised that he would bill Centerville an hourly rate for his services. He noted that projects that only take a couple of hours, when City staff calls for questions, or working on minor projects would not be billed to the City of Centerville. If projects were to become more in depth Centerville probably would be charged for services. Centennial Ice Arena Frank Zimny, 7252 LaValle Drive, appeared before the City Council to request support for Centennial Ice Arena. Zimny noted several items regarding the ice arena: there are plans to move towards building an ice arena: the ice arena possibly could be built on the Centennial Meeting Minutes - CC March 28, 1990 Page 3 campus near the Junior High in circle pines if the School District approves; the Committee for the ice arena is a number of individuals from five different communities with a common interest of building the ice arena; the Committee will ask the Park and Recreation Department to consider and recommend contributions in the future toward the ice arena and that it will be up to each City to determine how much they could contribute; the arena would have many purposes, for example it could be a teaching station; the arena is estimated to cost approximately $1 million dollars; it is proposed that one other ice arena will be built in northern Anoka County and all indications are that there would be County funding available for both; the Committee is requesting the County to commit approximately $300,000, and that it is too early to tell where the remaining funds will be obtained from; the ownership of the arena will reside with the Centennial Ice Arena, who will be responsible for the operation and maintenance; all studies conducted by the Committee appear to indicate that the sale of ice and off time use appear to be very profitable with independent arenas; County funds may not be available until 1991 however, the County is now planning budgetarily for 1991; there is an ice shortage in the area; Zimny offers to serve as a liaison between the City and the Centennial Ice Arena; Motion by Pelton, second by Peterson to adopt a resolution showing Centerville's support for the Centennial Ice Arena and requesting that Anoka County consider allocations of approximately $300,000 toward funding for the project; aye - Haberman, aye - Peterson, aye - Pelton, aye - Neumann, nay - Burgstahler; motion carried. OLD BUSINESS Meeting Minutes - CC March 28, 1990 Page 4 Centerhill Jerry Rehbein, developer for the proposed Centerhill development, was present at the meeting. He requested that the city allow him to develop the property as he had done on the Hardwood Pond Estates developments, and that he not be required to use city installed improvements as per City policy. The Clerk/Administrator advised that per the city Attorney there are two options for financing through a city installed improvement policy. Have the city bond for the project and assess the costs to the developer. Associated with the bonding would be the up front bonding costs, however this could be offset by a decrease in interest rates as compared to the interest rate that the developer would be able to borrow at. He also advised that it would be acceptable for the developer to put up a letter of credit for 150% of the improvements, and versus bonding for the project the City could draw on the letter of credit as payments become due to the contractors for the project. Jerry Rehbein advised that Builders Development Finance (BDF) who would be financing the project for Mr. Rehbein would not issue a letter of credit for 150% of the project if the City were to enforce the policy of City installed improvements. Mr. Rehbein noted that he is a lifetime resident of the City of Centerville and that he is involved in other potential development areas wi thin the city. He noted that he felt that it was a hardship that the City's pOlicies have been changing which now require him to install sidewalks, pay higher park fees and put in heavier streets. Rehbein advised that BDF has informed him that the up front cost for bonding would be at least 10% and possibly up to 25 - 30%. He also advised that he felt that city installed improvements would be a "scare card" to developers who would like to come in to the city. council member Burgstahler noted that where there are up front costs of the bond the interest rate would be lower. He noted that he appreciated where Mr. Rehbein was coming from with regard to his request to not follow the city policy of city installed improvements. He noted that Centerville is a small City and has less time to deal with additional paperwork and problems. He felt that maybe it would be appropriate to discuss with the city Attorney implementation of possible parameters that the City could implement if there appeared to be a concern regarding the integrity of a developer which would insure the policy of City installed Meeting Minutes - CC March 28, 1990 Page 5 improvements yet allow the city to make exceptions. He noted that Mr. Rehbein would probably use the City's engineer for the project even if City installed improvements were not enforced. Council member Pelton noted that City installed improvements does give the City more control over the project. John stewart, City Engineer, was present and noted that City installed improvements would give the City more control and better enable them to let the contractor to do work correctly. He noted that in the past the City has experienced minor problems with Mr. Rehbein in regard to residential development. He noted that Rehbein has been responsive in manner, and has shown that he as a developer can do a decent jOb. He advised however that the City will have to look and work with other developers in the future. He advised that the City should decide who they would like to run the show. He noted that Centerville is a small City and that a lot of residents are affected with each residential development. It appeared to be his conclusion that Centerville probably would like to be the party in control of developments wi thin the City. stewart noted that even in situations where the developer hires the City Engineer for the improvements, the City Engineer is working for the City and not the developer and that the Engineer does not have direct control over the contractor. If a contractor were to install an improvement incorrectly, the Engineer would have to go back to the developer and request that he contact the contractor to correct the problem. Council member Neumann advised that he remembered when the City was contemplating the possibility of a City installed improvement pOlicy, and noted that some city's contacted for example had tried both developer installed improvements and City installed improvements, and had preferred an implemented policy to require City installed improvements. He noted that with City installed improvements there is more standardization and that the city Engineer then knows what is in the ground. He advised that it is no reflection of Mr. Rehbein however he feels strongly that all developers within the City be treated the same and the city does need control over all future projects. Mayor Haberman questioned what costs would be higher for the developer other than bonding with City installed improvements as the City administration fee is paid on a per dwelling unit basis and as the City Engineer does not appear to be obtaining more money with City installed improvements versus the developer hiring the City Engineer. Motion by Burgstahler, second by Pel ton to ask City staff to consult the City Attorney and Municipal Financial Advisor for other options to the expense of bon~ing and still achieving the objective Meeting Minutes - CC March 28, 1990 Page 6 of City installed improvements, motion carried unanimously. The City Council requested that Mr. Rehbein submit information which could support his suggestions that Ci ty installed improvements would be more costly (Le. cost to bond the project) to the developer. The information to be presented for consideration at the next City Council meeting. Dick Hubers of Eagle Trucking was present and advised that as a member of the Centerville Economic Development Task Force (CEDTF) he was not aware of the City's installed improvement policy. It appeared to be his feeling that if developers were not given the option of developer installed improvements or City installed improvements that this would be a detriment to the City. He felt that City installed improvements would take up additional staff time and cost more to the city. He noted that any major commercial park has been completed by developer installed improvements. Mayor Haberman noted that he felt that City installed improvements was not a detriment to the City and that it would provide for the standardization of equipment products and improvements within the city. He noted that with the City installed improvement policy the ci ty has the control to withhold payments from the contractors until the improvements are installed correctly. He advised that the City will not be designing developments as they come in, they will only be installing streets, sewer, water, street lights etc. John stewart, City Engineer, again expressed concern that without City installed improvements the city Engineer has no direct relationship with the contractors, he must go through the developers. He also noted that once the City makes an exception they would be setting a precedent to City policy. Dan Tourville, 6994 Centerville Road, Chairperson of the Planning and Zoning Commission, noted that the subject of City installed improvements was discussed by the Planning and Zoning Commission over several years. He noted that the Planning and Zoning Commission felt that the City did not have the control it needed over the developments. He suggested that if the City were to require that the City Engineer be hired by all developers for improvements that this would eliminate much of the concern regarding City installed improvements. He questioned whether the city was putting itself in the position of the development of real estate. The Clerk/Administrator noted that City installed improvements policy was implemented the very end of 1988 or the ~ery beginning of 1989. She noted that the City Attorney in the past has advised that the City can not require developers to hire the City Engineer Meeting Minutes - CC March 28, 1990 Page 7 for their development projects and that if Centerville would like the city Engineer to do the projects then it would be necessary for the city to develop some type of improvement policy. This is what lead to the City installed improvement policy. The Clerk/Administrator also noted that examples from all past developments could be sighted in which additional costs have been incurred by the city of Centerville for developer/contractor delays, financial security, discussions and correspondence to city Attorney's, etc. and that if the City could work directly with the contractors and withhold payment until the improvements are installed correctly this would appear to be a cost savings administratively to the City of Centerville and it's residents. Motion by Burgstahler, second by Neumann to adopt a resolution declaring the adequacy of a petition submitted by Gerald Rehbein and Gordon Rehbein, owners of the real property which is the southeast 1/4 of the southeast 1/4 of section 14, 31, 22 subject to rural coop power 6/24/63 except part taken by County of Anoka per lis pendens (the proposed Centerhill development); also calling a hearing on the improvement to be set for April 25, 1990 at 7:00 p.m., motion carried unanimously. Gregg's Centerville Lounge Fred Horning and William Horning owners of the Gregg's Centerville Lounge appeared before the City Council for a quarterly update. They advised that Dan Braun has been bought out of the Gregg's centerville Lounge and is no longer an owner, and that the Centerville Lounge name shall be changed to Kelly's Corner. Jerry Peterson expressed his congratulations to the new owners. Council member Burgstahler expressed his appreciation on the owners following through on their promises to the City. Mayor Haberman closed the meeting at 8:29 p.m. Hardwood Pond Estates II Pursuant to due call and notice thereof the Centerville city Council held a public hearing on March 28, 1990 at City Hall. Mayor Haberman opened a public hearing at 8:30 p.m. regarding the Hardwood Pond Estates II assessment hearing. Brief discussion was held. No comments from the audience. Motion by Haberman, second by Pelton to close the public hearing, motion carried unanimously. Public hearing closed at 8:36 p.m. Mayor Haberman reconvened the regular meeting at 8:37 p.m. Meeting Minutes - CC March 28, 1990 Page 8 Motion by Neumann, second by Peterson to adopt the assessment roll for Hardwood Pond Estates II which consists of 15 lots, principal payment to $1,300, payable over a five year period at 8.5%, motion carried unanimously. Jerry Rehbein, developer for the Hardwood Pond Estates II development, noted that he would like to issue a complaint regarding the Centerville City Attorney. He advised that he had given the Hardwood Pond Estates II letter of credit to the City Attorney 2 1/2 weeks ago and when meeting with the City Attorney today the Attorney handed the Clerk/Administrator an envelope which contained the financial audit for Builder's Development Finance and requested that she send it to the City Auditor for review. Rehbein advised that it was his understanding that this item had already been sent through the mail. Council member Peterson suggested that Mr. Rehbein submit his complaint in writing. The City Council discussed the necessity of requiring the City Auditor to review the financial status of BDF prior to accepting the Hardwood Pond Estates II letter of credit. The Clerk/Administrator expressed concern with the City Council not following the City Attorney's advise with regard to his concern of the financial stability of BDF. Motion by Burgstahler, second by Neumann that the City Attorney shall be directed that the letter of credit for the Hardwood Pond Estates II development will not be held up by waiting for a City Auditor opinion as to the financial stability of BDF: however, the financial statements for BDF will still be sent to the city Auditor for evaluation: motion carried unanimously. sidewalks John stewart, City Engineer, presented the City Council with a preliminary street Scape standard. A copy of this document is on file with the Clerk/Administrator. In discussions with the City Council some items suggested for changes were that: information regarding mailboxes should refer to City Ordinance #46, the postmaster in Hugo will be contacted to verify heights of the mailboxes, Meeting Minutes - CC March 28, 1990 Page 9 electric installation will be changed to a minimum of 24 inches, trees should be five feet from the back of the curb, pages four and five will be adjusted, tree size will be a 1 1/2 inch minimum diameter, the City Engineer will check the depth of cracking cuts, standards for concrete driveways shall be eliminated from the street Scape Standards. Motion by Burgstahler, second by Peterson to direct Maier, Stewart and Associates to prepare final draft of the Street Scape Standard with the above changes, motion carried unanimously. Municipal Water Extension to the Industrial Park John Stewart, City Engineer, advised that the approximate estimated cost for the extension of water to the Industrial Park would be $100,000. He advised that an estimated time frame could be up to 6 months for engineering, the Council meetings and advertising requirements. He noted that if the City were to begin the process for municipal water extension past Mayor June they wouldn't be able to complete the project before the ground froze. He also advised that a second water tower would be needed in the industrial/commercial area for appropriate fire protection. He noted that the time frame to implement a second tower would be approximately one year. A possible financial option would be to assess properties which could benefit from the installation of municipal water, but defer those assessments until such time the properties hooked up to water. The current property owners in the Commercial and Industrial areas could submit a petition to the City to request installation of municipal water and request deferred payments on the assessments for three to five years or until such time the property were developed. The installation of municipal water could open a window to market those properties. Dick Hubers (Eagle Trucking), and Chairperson of the Centerville Economic Development Task Force noted that a developer may be contacting the City of Centerville within the next couple of months for a possible project in the Commercial/Industrial area. He noted that in his personal opinion he felt the development would be ready to go in approximately one year (1991). He felt that it may unrealistic to think that any development could do very much in less than a one year time frame. He noted that the key issue to developers appears to be whether municipal water is available. Meeting Minutes - CC March 28, 1990 Page 10 The answer appears to be that it is. council member Peterson noted that to get municipal water to the Commercial and Industrial areas will require that the land owners make commitments to the project. council member interested in improvement. Pel ton suggested that property owners who are Municipal water extension petition for the Flood Plain Jerry Rehbein advised that he has property in a flood plain area in Lino Lakes. In his opinion, his property would be affected by the Centerville Flood Plain study positively. He advised that he would like to become part of the Centerville Flood Plain Reduction Plan and pay assessments as appropriate to the City allowing him to participate. John stewart, City Engineer, suggested that the property owners contact the City of Centerville in writing with their request. The City Council could then contact the City of Lino Lakes to see if they would like to participate in the Flood Plain study. stewart also advised that the Flood Plain study update will be available at the April 11, 1990 meeting. He noted that the City Engineer has advanced as far as they can go with the study and that City staff is currently contacting Anoka County to try to set up a meeting and to discuss the process. He noted that the cuI vert in the tree farm is proposed to be taken out with the road. Municipal Facilities Motion by Burgstahler, second by Neumann to direct City staff to coordinate interviews of the Architectural firms of Bonestroo, Rosene, Anderlik and Associates; Peter Racchinni and Associate Architects; Thorbeck Architects, Ltd.; Boarman and Associates on April 9, 1990 at the Centerville city Hall, motion carried unanimously. The Clerk/Administrator will work with Council member Pelton to draft prepared questions to be asked of the Architects at the April 9, 1990 int.erviews. City Council members who would like to suggest questions or have comments should submit those to either Council member Peiton or the Clerk/Administrator by Monday, April 2, 1990. 35E Corridor Rezoning Council member Pelton suggested that the City of Centerville send a representative to the Lino Lakes city Council meeting on April 9, 1990 as the 35E Corridor Rezoning will be an agenda item. The Meeting Minutes - CC March 28, 1990 Page 11 city council requested that Dan Tourville, Chairperson of the Planning and Zoning commission, attend this meeting. The city staff will get information to Mr. Tourville regarding the rezoning. Police Service The City council requested that if they have not yet received the Falcon Heights Police Service contract with Roseville that city staff obtain it and make copies for the city council. PETITIONS AND COMPLAINTS council member Pelton advised that she had received complaints of kids playing in the street on Center Street and suggested that a notation be made in the City newsletter. NEW BUSINESS Bylaws of the Centennial Fire District Council member Pelton noted that she is going to ask the Centennial Fire District Steering Committee to change the meeting dates to Tuesdays versus Thursdays and that its her understanding that the steering Committee will be talking about alternate signatories. Council member Peterson and Mayor Haberman expressed concern over items in the Centennial Fire District Bylaws. Mayor Haberman appeared to be concerned that the Bylaws may restrict the Fire Chief. Council member Peterson expressed concern that some of the items in the Bylaws may be contradictory to items in the Fire Department (Fire Fighter) Bylaws. He also expressed concern regarding section 6 - Personnel - A. He appeared to have concern regarding the wording "shall appoint". council member Burgstahler suggested that the philosophy of the City Council in review of steering Committee recommendations could be that the City would review the document and/or information and approve them unless the City concerns were so significant that in good conscience they could not approve them. He suggested that the Fire Fighter Bylaws could be corrected and that the District Bylaws not be thrown back for this reason. He suggested that the City could make recommendations for change in the District Bylaws, but that it may be appropriate not to hold the District Bylaws up for this reason. Motion by Pelton, second by Burgstahler to approve the Bylaws of the Centennial Fire District as approved by the Centennial Fire Meeting Minutes - CC March 28, 1990 Page 12 District steering Committee on March 8, 1990; and request that the City council members who do have concerns individually make suggestions for consideration by the City Council for possible recommendation to the Centennial Fire District Steering Committee at a future date; aye - Pelton, aye - Burgstahler, aye - Neumann, nay - Haberman, nay - Peterson; motion carried. Minnesota Volunteer Recognition Week The Clerk/Administrator noted that in reviewing which makes the 1990 appointments there approximately 36 regular volunteers with responsibilities. Motion by Pelton, second by Neumann to adopt a resolution declaring Minnesota Volunteer Recognition Week as being April 22 through April 28, 1990; Resolution #90-1 appeared to be regard to city volunteer recognition certificates shall be ordered for use in volunteer recognition; a copy of the book for volunteer recognition shall also be ordered; 50 memo pads which say celebrate volunteers shall be ordered; motion carried unanimously. City Celebration Mayor Haberman suggested that the City Celebration would need a "draw" to make people come out. He noted that he would like to see the Celebration be a big event. However, it would be ok in his opinion if the City were to wait until next year. Council member Pelton suggested something smaller such as a softball tournament with City blocks against other City blocks. She suggested that in the beginning of any project such as the City Ce~bration the costs in the beginning are always more than they typically are after the Celebration activities catch on. She ~~9gested that the city Celebration should be more a social event versus carnivally. Motion by Burgstahler, second by Peterson that the City Council of the City of Centerville expresses their support of the concept of a city Celebration; they will request that Karen Glocke, 7246 Main street, be encouraged to work with the City Celebration project in Meeting Minutes - CC March 28, 1990 Page 13 conjunction with the Park and Recreation Committee; Karen Glocke if interested shall be appointed the Chairperson of the City Celebration and be responsible for its organization, motion carried unanimously. Signs Motion by Peterson, second by Neumann to approve the expenditure for signs by the Public Works Department in the amount of $742.40 as per the recommendation of the Public Works Director, motion carried unanimously. Motion by Haberman, second by Burgstahler to request that the Public Works Director contact Jim Johnson of Maier, stewart and Associates to inquire as to why yield versus stop signs are on the Centerville Heights development and whether this could be changed, motion carried unanimously. ventilating Blower for Municipal Sewer Motion by Pelton, second by Burgstahler to authorize purchase of a ventilating blower by the Public Works Director per OSHA recommendations to be used in the City sewer system for a cost not to exceed $500.00, motion carried unanimously. Water Meter Purchase Motion by Burgstahler, second by Pelton to authorize the Public Works Director to purchase water meters as appropriate for installation in new homes for a dollar amount not to exceed $2,500.00, motion carried unanimously. Water School Attendance Motion by Burgstahler, second by Pelton to authorize Dale Larson, Public Works Employee, to attend Water School from April 2 through April 5, 1990 contingent upon receipt of an appropriate letter from Mr. Larson's physician that he is able to attend and that the City insurance carrier has no objections to his attendance, motion carried unanimously. Spring Cleanup Motion by Burgstahler, second by Pelton to have the annual city spring Cleanup on Saturday, April 28, 1990; Lake Sanitation will be contacted by City staff to obtain the appropriate bins, motion carried unanimously. Motion by Pelton, second by Burgstahler Meeting Minutes - CC March 28, 1990 Page 14 to direct the Clerk/Administrator to draft a letter in response to the Minnesota Association of Small cities letter dated March 6, 1990 with regard to the estimated impact of cuts proposed by the Legislature; two City Council members shall review the letter before being sent; the letter shall be sent to legislative leaders and representati ves voicing the City's opposition to the proposed cuts to city funding; motion carried unanimously. Anoka County Letter Regarding Yard Waste pick Up Carol Pelton expressed concern regarding an Anoka County letter dated March 20, 1990 from Brad Fields regarding pick up of yard waste at the curb. This will be discussed with Mary Ayde at the April 11, 1990 city council meeting. Payment of Claims Motion by Neumann, second by Haberman to accept the current payment of claims of the Centennial Fire District, motion carried unanimously. Motion by Neumann, second by Burgstahler to accept the current payment of claims of the City of Centerville, motion carried unanimously. Adjournment Motion by Neumann, second by Peterson to adjourn the meeting, motion carried unanimously. Meeting adjourned at 10:40 p.m. Respectfully submitted, C\.-- i..A~{1' --'1;;J,i' . /"i~/J' // "--- ,(JA/tAf!L1/'-f!{ .17/ /4t: .' ;:-//,t/tt... Tamara M. Ml tz- I r Clerk/Administrator TMM/dkg RESOLUTION DECLARING ADEQUACY OF PETITION AND CALLING FOR HEARING ON THE MUNICIPAL IMPROVEMENT FOR THE CENTER HILL DEVELOPMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CENTERVILLE, MINNESOTA: A ce~tain petition ~equesting municipal imp~ovements on the Center Hills development, filed with the Council on Ma~ch 28, 1990 is he~eby decla~ed to be signed by 1001. of the p~operty owne~s affected the~eby. This decla~ation is made in confo~mity to Minnesota Statutes, Section 429.035. BE IT FURTHER RESOLVED THAT: WHEREAS, pu~suant to resolution of the Council adopted Feb~ua~y 14, 1990 a ~epo~t/feasibility study has been p~epa~ed by Maie~, Stewa~t and Associates with ~efe~ence to the imp~ovement of the southeast 1/4 of southeast 1/4 of section 14 31 22 subject to ~u~al coop powe~ 6/23/63 except pa~t taken by County of Anoka pe~ lis pendens (p~oposed Cente~ Hill development) by the extension of municipal sewe~, wate~, st~eets, sto~m d~ainage and ~elated appu~tenances, and this ~epo~t was ~eceive by the Council on Ma~ch 14, 1990, THE CITY COUNCIL OF CENTERVILLE, MINNESOTA: 1. Will conside~ the imp~ovement will conside~ the imp~ovement of such st~eet in acco~dance with the ~epo~t and the assessment of abutting p~ope~ty fo~ all o~ a po~tion of the cost of the imp~ovement pu~suant to Minnesota Statutes Chapte~ 429 at an estimated cost of the imp~ovement of $289,000. 2. A public hea~ing shall be held on such p~oposed imp~ovement on the 25th day of Ap~il, 1990 in the Council chambe~s of the City Hall at 7:00 p.m. and the Cle~k shall give mailed and published notice of such hea~ing and imp~ovement as ~equi~ed by law. Adopted by the Council this 28th day of Ma~ch, 1990. J~~!I:--~ C/'Mayor t/ I .? RECEIPTS AND DISBURSEMENTS - MARCH 29 - 31, 1990 BALANCE IN GENERAL FUND AS OF MARCH 29, 1990 RECEIPTS March interest on General Firstar Hugo Bank -Fund Checking Assount Northwest Closing Center - Municipal Water Payoff - 7224 Peterson Trail Minnesota Title - Assessment Search National Title Reso~rces - Assessment Search Rick Lewandowski - 1990 Contractors License National Title - Assessment search Bill Berger - Heating & Alc Permit #90-16 Gerald Rehbein - Escrow for - Attorney Fees - $500.00 Engineering Fees - $16,000.00 Registered Abstractors for Gerald Rehbein Escrow for Park Dedication Fees - $8;250.00 Administration Fees - $900.00 Engineering Fees - $J,500.00 Attorney Fees - $500.00 Judy Helin - Assessment search Tracy Tobin - Bldg. Permit #90-21 1847 Prairie Dr. -Finish basement DISBURSEMENTS - Checks #3429 - 34J3 U.S. Postmaster - Postage for Sewer & Water billing & certified letter Tamara M. Miltz-Miller - March salary Mavis Solheid - March salary & milage Sanna Buckbee - March salary Debra Gonsior - March salary & milage $ $ $ $ * $ 1 5 . 50 $16,500.00 910.02 8J4.53 6.00 6.00 JO .00 6.00 $1 J, 150.00 $ 7.00 .$ 152.00 $ 102.55 & milage$2,365.21 $ 770.87 $ 564.35 $ 194.88 BALANCE IN GENERAL FUND AS OF MARCH 31, 1990 PETTY CASH CHECKING ACCOUNT BALANCE AS OF MARCH 31, 1990 - $60~98 $155,224.98 $ 31,617.05 $186,842.03 .$ 3,997.86 $182,844.17 , ,'~,;"l,""'" ,.~;,;,,;~;,,~,/~,,:'. '_~_'~"':~:-'''''''V-'-'-"''";'''':'''-".''_'''-'_"_'~_' -_" ______ PETITION FOR LOCAL IMPROVEMENT Centerville, Minnesota March 20, 1990 To the City Council of the City of Centerville, Minnesota: We, all owners of the real property which is "the southeast 1/4 of southeast 1/4 of section 14 31 22 subject to rural coop 'power 6/24/63 except part taken by County of Anoka per lis pendens" (proposed Center Hill development First Addition), hereby request that the City of Centerville assess the core cost for municipal water facilities such as water tower, well, pump and pumphouse furnishing against said property. We do hereby waive our rights to an assessment appeal and public hearing, pursuant to Minnesota Statutes, Chapter 429. We as property owners of said property do understand/agree that the total cost of the improvement will be $37,700 ($1,300 X 29 lots). In the instance that watermain installed is greater than six inches in diameter I request that the City of Centerville will reimburse the developer for the amount of the materials cost differential between six inch pipe and the oversized watermain at the time that individual occupancy permits are issues on the proposed Center Hill (First Addition) development. These costs are calculated by the City Engineer to be $2,670.00. We,. as property owners agree to pay the said amount over a period of 1ive (5) years in semi annual installments on April 15 and September 15 of each year at an interest rate of 8.5%. ,;n 1;7 / , I/~/ Description of Property /./.. ~/ -:;&M" 0~ r ~~;:;: / &:1L l...- /. . ~ , Examined, checked, and found to be in proper form and to be signed by the required number of owners of property affected by t~aking of :/h~e. i pr~/,?ent petition for. ~."Jt/MA'1'q L?2 !.f' . 'J;;Jilt,.,< City Clerk PETITION FOR LOCAL IMPROVEMENT ,.,,:_"..:: L }!t r, ....+ ", '::..' !_, !_J r~l_ t1(:11~ch, 20, 19:-30 To the City Council of the City of Centerville, Minnesota: \"ie, all owners of the real property which is "the southeast 1/4 of southeast 1/4 of sectioTl 14 31 22 subject to rural coop power 6/24/6~i except. part. taken by County of Anoka per lis pendens" (proposed Center Hill development First Addition), hereby request that the City of Centerville assess the core cost for municipal water facilities such as water tower, well, pump and pumphr)U.;::;e fucnishing ag;~j.inr:t sd.id .vroperty. We do hereby waive our rights to an assessment appeal and public hearing, pursuant to Minnesota Statutes. Chapter 429. We as property owners of said property do understand/agree that the total cost of the improvement will be $37,700 ($1,300 X 29 lots). if! r.nf~ infii.,"Jrl\:f"t.hat. w,"lr.(~nn."ljn inf:t,,=tl1ecl if'; r:':I~P."l.i:,8IO th.;'I."f.I. 13',.::< inches in diame~er 1 request that the City of Centervi]Ie will re.Lmbu[F:e the developer for the amount of the mat.erial,': co:';t ,Ufft':.re:nt.ial between six inch pipe and the ()versized wa~ermain td~ th~ time that individual occupancy permits are issues on the proposed Center Hill (First Addition) development. These costs ctL~ calculated by the City Engineer to be $2.670.00. \^ic~. ,'.1C: property OHners agree to pay the f>B i<3 amount over a of five (5) years in semi annual installments on April September 15 of each year at an interust rate of 8.5%. peri.od 15 a'nd Signature of Owner Description of 1 . _~~~.______fJ2L~~._' . -____._______.__. _____ Property 2. 3. Examined , c~hecked , and found t.o be in :c:dglled by the requ.ired number of owners of the mak in,;: of the ;;;;&r:ent pet.i tion for. pruper form and to be property affected by PETITION FOR LOCAL IMPROVEMENT Centerville, Minnesota March 20, 1990 To the City Council of the City of Centerville, Minnesota: We, all owners of the real property which is "the southeast 1/4 of southeast 1/4 of section 14 31 22 subject to rural coop power 6/24/63 except part taken by County of Anoka per lis pendens" (proposed Centerhi~ development), hereby petition that the south one third of said property which consists of approximately 30 proposed single family residential lots, be improved by the extension of municipal sewer, water, streets, storm drainage and related appurtances. We do hereby waive our rights to an assessment appeal and public hearing, pursuant to Minnesota Statutes, Chapter 429. We as property owners of said property do understand/agree that the total cost of the improvement will be $289,000. We will bear the expense of the installation of municipal sewer, water, streets, strom drainage and related appurtances as shown by plans to be prepared by the City Engineers. In the instance that watermain installed is greater than six inches in diameter I request that the City of Centerville will reimburse the developer for the amount of the materials cost differential between six inch pipe and the oversized watermain at the time that individual occupancy permits are issues on the proposed HardHood ~oad- .l!otatc~ dd:lwment. C-eflf'er--!1JJ! TY'V'I./"o s-,J~qo ,1(, We, as property owners agree to pay the said amount over a period of five (5) years in semi annual installments on April 15 and September 15 of each year at an interest rate of 2% above that of the last bond rate obtained by the City of Centerville with regard to municipal water. of Owner 1. ;;Y' 2 ./~ ~-itz Description of Property 3. Examined, checked, and found to be in proper form and to be signed by the required number of owners of property affected by the making of the improvement petition for. i\- Ylf~' ~. ,---,,~'j /I ~ vrJ~M . ,/ l(!ftJp. City Clerk ' RESOLUTION SUPPORTING THE CENTENNIAL ICE ARENA WHEREAS, the Centennial community of Blaine~ Centerville, Circle Pines, Lexington and Lino Lakes does not have access to an indoor ice arena, and WHEREAS, there are thousands of Anoka County citizens of all ages living in the Centennial area, and WHEREAS, the County has provided governmental agencies in Anoka providing ice arena facilities, and financial assistance to other County for the purpose of WHEREAS, the Centennial citizens of the entire County communities of Lexington, and Lino Lakes, Ice Arena facility would serve the Centennial area, including the Anoka Blain, Centerville, Circle Pines, THEREFORE BE IT RESOLVED, that the County Commissioners be encouraged to designate at least $300,000 of County funds for the purpose of assisting with the Centennial Ice Arena facility. Adopted by the Centerville City Council this 1990. ~~;7~ #~.~ Mayor C/ dgth. day of II1JrcA ATTEST: !:r0hY\A~ PJ,:;!lit/J)id Clerk/Admini t at r iI\P IVifr RESOLUTION MINNESOTA VOLUNTEER RECOGNITION WEEK APRIL 22 - 28, 1990 WHEREAS: the hard work and commitment of volunteers have made our community a better place in which to live; and WHEREAS: volunteerism has fostered the development of partnerships between the public and private sectors of the City of Centerville to face community challenges; and WHEREAS: volunteers are a vital resource to provide for the well-being of our community and its citizens; and WHEREAS: the City of Centerville wishes to thank our volunteers for their dedicated service and generous spirit; NOW, THEREFORE, the City Council of the City of Centerville, Minnesota, do hereby proclaim the week of April 22 - 28, 1990 as CENTERVILLE VOLUNTEER RECOGNITION WEEK and urge all citizens to CELEBRATE MINNESOTA VOLUNTEERS. Adopted by the City Council of the City of Centerville this 28th day of March, 1990. th-'l"lQ--- M~~~ Mayor r7 . RECEIPTS AND DISBURSEMENTS - MARCH 15 - 28, 1990 BALANCE IN GENERAL FUND AS OF MARCH 15, 1990 RECEIPTS T. & D. Homes, Inc. - Blag. Permit #90-19 & 1990 Contractors License - 1704 Center Larkin, Hoffman Daly & Lindgren, LTD. Zoning Map & copy of Ord. #4 (Zoning) Walter Kuchinski - 4th qtr. sewer charge & late fee - paid cash Howard Bohanon Homes - Bldg. Permit #90-20 7224 Peterson Trail Treas, Anoka County - February Fines Consumers - 3rd qtr. sewer charges $3,222.43 St. ill 19.75 $ 39.60 $3,322.45 $1,112.76 .$ 249.48 DISBURSEMENTS - Checks #3416- #3428 - Check #3425 Void FIRSTAR HUGO BANK debit - sewer payment $ 39.60 check returned - account closed cash paid by resident General Repair Service - Repair of Lift $ 923.70 Station #1 labor & parts American National Bank - 1979 Street $ 110.00 Restoration Bond - paying agent fees Quest Data Systems - billing cards for $ 25.00 sewer & water charges Ryan Houle - Rink attendant salary $ 48.29 2-27 thru 3-3-90 Northern States Power Co. - Electric UtilI $ 599.13 Hall - $82.11, Garage - $91.65 Lift #1-$32.67, Lift #2 - $50.93 Lift #3 - $11.70, Pumphouse - $201.64 Park Bldg. - $37.82, Park Lights -$90.61 Dennis Zerwas - Set up for Video Taping $ 20.00 for 4 Council Meetings Smith Heating & Alc Inc. - Refund of $ 30.00 Business License should have been taken out in Lino Lakes. Maier Stewart & Assoc. - Engineering fees $8,408.20 rendered 2-4 thru 3-3-90 1987 Street Assessemt Appeal -$1,798.26 Hardwood Ponds II - $328.87 Flood Plain Cross Sections - $131.22 TIF 1-2 Storm Drainage Master Plan-$3,556.93 Water Tower - $156.67 Coordinate Mtg./Information with OSHA regarding Safety Consultation with City- $100.08. Meeting with Planning Comm. re Centerhill - $262.44, Maps for Planning Commission - $53.51, Meeting with Planning Commision - $131.23 Traffice Survey - $263.57 Centerhill Sketch Plan & Feasibility Study - $1,214.09 Flood Plain Cross Sections - $411.33 $180,585.72 $ 7,966.47 $188,552.19 RECEIPTS AND DISBURSEMENTS - March 15 - 28, 1990 PAGE TWO DISBURSEMENTS CONTINUED City of Lino Lakes - 1st. qtr. Police $22,082.50 Contract. American National Bank & Trust Co. $ 229.50 Municipal Water GO Imp. Bond 1988 Paying Agent Fees Northern States Power Co. - March street $ 763.58 lighting bill U.D. West - Hall phone ~ 47.71 ~ 33,327.21 BALANCE IN GENERAL FUND AS OF MARCH 28, 1990 $155,224.98 Pursuant to due call and notice thereof the City council of the City of Centerville held their regular meeting on March 14, 1990 at City Hall. Mayor Haberman call the meeting to order at 7:04 p.m. Present: Peterson, Pelton, Neumann. Absent: Burgstahler. Motion by Pelton, second by Haberman to table approval of the February 28, 1990 minutes, motion carried unanimously. E~ica~ Standards Resolution Mayor Haberman brought up the 1987 Street Litigation case. He advised that both sides have now rested and that final comments are due from the attorneys by April 9, 1990. He advised that the judge then has 90 days to rule on the case. Mayor Haberman expressed concern about who was running the City legal counsel. He advised that a document had been submitted with regard to the court case and then withdrawn. He advised that he felt that this was tacky. He stressed that he thought that all City staff should maintain ethical standards. The Clerk/Administrator noted that the document that Hayor Haberman appeared to be referencing was an Affidavit of Publication from the Quad Press. The Affidavit was sent to the City of centerville in 1986 verifying publication of a public hearing in November of 1986. As required, the paper's editor signed the Af.fidavit of publication, however, the signature was not notarized. The Clerk/Administrator advised that the City Attorney requested that she contact the Quad Press to see if verification of that publication could be obtained. The Clerk/Administrator then contacted the Quad Press and asked if they had an original or a copy of the Affidavit of Publication from November 1986 which was notarized. The Quad Press advised that they did not. The Clerk/Administrator inquired whether the newspapers in which the hearings were printed could be obtained. The Quad Press advised that they only have one copy of each paper from 1986 and it is in a leather bound book. A three hundred dollar deposit would be required to take the book from the Press offices. The Clerk/Administrator then asked if the Quad Press could sign a current Affidavit of Publication verifying that the Public hearing had been printed in the newspapers in 1986. The Quad Press advised that they could do that. However, when the Aff idavi t came from the Quad Press the person who notarized the editor's signature back dated the date of notary to November 1986. The Clerk/Administrator advised that she did not know why the notary had done so. Hayor Haberman proposed an Ethical Standards resolution which states that all staff personnel and all contracted or assigned personnel shall use the highest standard of ethics while performing duties for the city of Centerville. It was discussed that possibly the words highest standard of ethics could be replaced by generally accepted standard of ethics. Motion by Haberman, second by Pelton to send Mayor Haberman's Meeting Minutes - cc March 14, 1990 Page 2 proposed Ethical Standards resolution to Barry Blomquist, attorney at law, and the appropriate city insurance body for review, motion carried unanimously. OLD BUSINESS C~ntet'h!ll Discussion Of the preliminary plat. John stewart, City Engineer, suggested that the planning and Zoning Commission work toward some type of application or checklist to use Which could unclutter the preliminary plats, making them easier to read. Council member Pelton expressed concern regarding homes being placed close to drainage areas. She noted that persons which used sump pumps tend to pump their water into the sanitary sewer and the city is paying for this. The City staff will double check the Sewer Ordinance regarding sump pump drainage in sewers and this will be made a newsletter item. Mayor Haberman expressed concern regarding the cost and how to clean and maintain ponding areas. John stewart, City Engineer, advised that these were items the city will have to begin budgeting for. Gerry Rehbein advised that if the qrading does not have to be changed on the development, the existing vegetation will remain on the lots. He is working on getting a tree spade to move salvageable trees. He noted that vegetation will be lost on roads and ditches. Motion by Haberman, second by Peterson to approve the preliminary plat of the Centerhill development contingent upon review by the Rice Creek Watershed, the centennial Fire District Chief, the Centerville Public Works Director and the Centerville Forester, motion carried unanimously. Council member Pelton inquired as to whether we are required to use the fiberglass wrap street light poles. She advised that they could unravel and that they tend to list. She suggested looking into how the poles react over time with regard to her concerns. Motion by Neumann, second by Peterson that per the recommendation of the Planning and Zoning commission the proposed Centerhill development area as stated below shall be rezoned as follows: Meeting Minutes - CC March 14, 1990 Page 3 "The southeast 1/4 of southeast 1/4 of section 14 31 22 subject to easement to rural coop power 6/24/63 except part taken by County of Anoka per lis pendends" and lying north of the Hardwood Pond Estates development, east of Centerville Heights development, west of 20th Avenue, and presently in the MUSA. The proposed rezoning will be from rural residential (R-l), to High Density single Family Residential (R-2A), with the north 350 feet zoned Single Family Residential Sewered (R-2). motion carried unanimously. Motion by Peterson, second by Pelton to accept the Centerhill feasibility study prepared by Maier, stewart and Associates with a date change on the cover from 5-7-90 to 3-7-90, motion carried unanimously. Oiscussion of street names. council member Peterson advised that he would like to see the city go to using coordinate numbers versus street names. He noted a problem with emergency vehicles in locating some homes. council member Pelton suggested making the collector streets names and the other streets numbers. She expressed a concern of maintaining a character of the city with regard to use of street names. City staff will look at the County street naming system and report back to the City Council. Motion by Pelton, second by Neumann to order plans and specifications to be prepared by Maier, Stewart and Associates for the Centerhill development contingent upon receipt of a $19,600 engineering escrow, motion carried unanimously. Motion by Pelton, second by Neumann to direct city staff to work with the City Attorney to draft a development agreement for the Centerhill development contingent upon receipt of a $500 attorney escrow fee, motion carried unanimously. .l/hfg~C 'r' GE}1J}:p-mo~ -~ Stewart, City Engineer, reviewed a letter written by Brian Miller of Maier, stewart and Associates dated March 8, 1990 regarding an emergency generator. A copy of this letter is on file with the Clerk/Administrator. Motion by Neumann, second by Peterson to table discussion of an emergency generator until staff is able to determine if the City could benefit or obtain a lower fire rating with a larger Meeting Minutes - CC March 14, 1990 Page 4 generator, motion carried unanimously. NEW BUSINESS Earth Day Council member Pelton noted that a group called the Earth Keepers are coordinating this effort. The City needs volunteers to assist in the project. A meeting will be held March 15, 1990 at 11:30 a.m. at Perkins on Highway 10 and on March 22, 1990 at 7:00 p.m. at the Circle pines City Hall. Pel ton noted that portions of county roads such as Main street and Centerville Road shall be targeted. Pelton advised that she did speak to Sanna Buckbee, 7381 Pel tier Circle, and that she is interested in helping with the project. The project involves a cleanup effort and possibly planting of day lilies along the roads. The project will take place on April 21, 1990 from 9:00 a.m. to 11:00 a.m. Council member Pelton suggested that Myra Spijer, 7200 Mill Road, could be a co-chair with Sanna Buckbee to organize Earth Day. There would be a free lunch for the persons who participate. This lunch could be at the Centerville City Hall, the Centerville Central Park or the Lino Lakes City Hall. Motion by Pelton, second by Peterson to adopt a resolution declaring Earth Day to be April 21, 1990 and advising of Centerville's participation in the program, motion carried unanimously. Motion by Pelton, second by Peterson to authorize Sanna Buckbee, 7381 Peltier Circle to participate in the Earth Day program as a volunteer having access to the City facilities as needed; Sanna Buckbee will be working with Myra Spijer, 7200 Mill Road; Buckbee and Spijer will update the city council at the March 28 city Council meeting, motion carried unanimously. Citizen Concern Regarding 1987 Street Project Litigation Myra spi jer, 7200 Mill Road, was present at the meeting and expressed her concern regarding the road issue hearing. She advised that through this hearing process she is now more aware of the City's legal counsel. She expressed concern regarding the lack of ethics of the City Attorney. She noted delays, last minute items and lack of organization. She noted that she did not have documentation at this point but would be willing to gather the information for the future. She noted that the city Attorney took a lot of time to get to his point and that it was obvious to her as a lay person that he was taking his time. She questioned how information was given to the city Attorney. She felt that the City Attorney was sloppy as he had three years to get to the point of the litigation yet was not prepared. She felt that appraisals were Meeting Minutes - CC March 14, 1990 Page 5 a last minute thing as the last information in the appraisals is dated March 8, 1990. She expressed concern that Bill Hawkins in the past has not been at meetings at which he's been asked to be there and that items had to be tabled. She expressed concern of an efficiency of tax dollars with regard to the City's legal counsel. Pat Schweiger, 1708 Center street, also expressed concern regarding the 1987 Street Litigation. She noted that the trial was scheduled to begin at 9:00 a.m. Monday, March 5, 1990. However, the actual trial did not begin until the afternoon. She noted that she is a participant in the group which initiated the litigation against the City, but as a resident felt concerned regarding the City's tax dollars. She questioned where the City Attorney gets his direction from and she advised that she wished someone not involved in the case could have been there to witness the proceedings. She advised that it was her understanding that the court ordered the appraisals to be complete by May 1988, however, the appraisals for the City were not completed until March 1989. She also advised that the appraisals were very inaccurate and questioned the dollar amount per hour that the city Attorney makes. She advised that the City Attorney may be good and that he cannot be classified as bad, but that she does not agree with what he is doing to the City. council member Pelton advised that she had received other complaints from persons who were at the trial and noted that the City Attorney appeared to be unprepared and slow in asking questions. She advised that he appeared to be making the clock tick longer. She felt that this was totally unprofessional. Mayor Haberman advised that he felt that the City Attorney purposely delayed the court proceedings with his actions. Motion by Neumann, second by Peterson to note the complaint of Myra Spijer, 7200 Mill Road and Pat schweiger, 1708 Center street, in these meeting minutes and if the minutes are not complete to their satisfaction they will write a letter to the City noting items that have been left out, motion carried unanimously. PETITIONS AND COMPLAINTS Pat Schweiger, 1708 Center street, advised that a home is being put in to the west of her property and that the equipment brought in to build the home has damaged the road and the curb. Clerk/Administrator advised that City staff is aware of the situation and that the contractor has a contractor's license with the city with which is required a certificate of insurance and a $5,000 bond. Meeting Minutes - CC March 14, 1990 page 6 Schweiger also expressed concern regarding weight limits on center street. Mayor Haberman advised Schweiger to contact the police department if she were to feel that an overweight vehicle is driving on a City street. OLD BUSINESS Plannj.P9 al)d 20ni119 Co"ission and city COJ.lnc;il Joi.tl1;:. ~eeting D$lte Motion by pelton, second by Neumann to reschedule the March 19, 1990 joint meeting with the Planning and Zoning Commission and the city Council to April 3, 1990, motion carried unanimously. Qrdin~J\<;;e #4 anq 18 Proposed Am~ndments - Lot Wid~hs Motion by Peterson, second by Neumann to accept the recommended amendments to Ordinances #4 and 18 by the Planning. and Zoning commission; the amendments are as follows: - Ordinance 14, section 71.35 LOT, WIDTH OF Now reads: The mean width measured at right angles to the depth. Amend to read: The horizontal distance between side lot lines measured at the building setback line. ordinance #8, Subdivision Plats 43.03-6 Now reads: Layout of lots, including dimensions, square footage, numbers, building setback lines or front yard lines; location and widths of easements; Amend to read: Layout of lots, including dimensions, square footage, numbers, front yard lines, building setback lines on odd shaped lots; location and widths of easements: motion carried unanimously. Dat~ Privacy Clerk/Administrator advised that information has been received from the City Attorney regarding Data Privacy. She noted that the information sent is quite lengthy and was not received until March Meeting Minutes - cc March 14, 1990 Page 7 12, 1990. The Clerk/Administrator drafted a letter to Beverly Hughes, 1793 Center street, regarding her concern of the City's compliance to Data Privacy. The letter thanks Ms. Hughes for her letter of February 14, 1990, advises that we received information from our City Attorney as of March 12, 1990 and advises that the Clerk/Administrator will be contacting Mr. HaWkins, the League of Minnesota Cities, and the Data Privacy Division of the state Department of Administration for assistance in drafting appropriate procedures for Council review and adoption. Motion by Haberman, second by Peterson to direct city staff to send a letter to Beverly Hughes, 1793 Center street, as drafted and presented to the City Council at this meeting, motion carried unanimously. A copy of the letter to Ms. Hughes is on file with the Clerk/Administrator. Rivers and Lakes Cleanup Discussion resulted in some of the following comments: Mayor Haberman hasn't yet found a coordinator for the cleanup program. He will continue to look for a coordinator, in the meantime persons shall contact City hall. A letter to property owners should be sent approximately the 21st of May advising them of the cleanup which may abut their properties. The appointed coordinator shall approach the Quad Press to advertise the program. Dennis Zerwas will be asked to volunteer to take videos of the rivers and lakes cleanup to put on cable tv. Mayor Haberman will volunteer to drive the City truck for that day to assist in hauling debris. Trippel's Market and the Corner Express and the Ce'nterville Bars will be asked for monetary and food donations for the persons who participate in the program. The appointed coordinator shall be responsible to contact these agencies. Possibly a certificate of thanks or a participation award or recognition could be given to the persons who help with the program. Meeting Minutes - CC March 14, 1990 Page 8 A sign up sheet will be used to try to identify the names of persons who participate. Or~inance 16 PrQpo~ed ~endment - ~unk qa+s Motion by Peterson, $econd by Pelton to adopt the proposed amendment to Ordinance #6, section 28, paragraph 4: Now reads: Upon prior application to the Village COuncil, and the Village being convinced that a valid reason therefore exists, and upon Council resolution, a special permit may be issued by the Village Clerk - Treasurer, for the storage of a vehicle or vehicles within the Village, on private property, which vehicle or vehicles may not have current Minnesota registration thereon. Such special permit must be renewed annually, dated, state the reason therefore, be non-transferable, an applicant shall pay an annual fee to the Village therefore of $5.00 per vehicle. Amend to Read: An application for a special permit may be made by the property owner on which the vehicle will be stored. The special permit can be issued by the Clerk/Administrator if the following conditions are met: - property owner makes proper and complete application to the Clerk/Administrator; There is only one non-registered/non- operable vehicle on the property; All property owners within 150 feet of the property on which the vehicle is proposed to be stored will be mailed a notice informing them of the permit application and given the opportunity- to comment (City staff will make the determination of which property owners are within 150 feet of the applicants' property); The city has not yet received more than one ( 1 ) documented neqati ve comment from the property owners within 150 feet of the applicant's property; Meeting Minutes - CC March 14, 1990 Page 9 The Public Works Director has reviewed the site and submitted a recommendation that the outside storage of the vehicle appears to not be disruptive to the surrounding area and does not interfere with easements and street right of ways; The vehicle does not appear to pose a hazard as determined by the Public Works Director: Such special permit will expire on December 31st of each year. Special permits must be renewed annually and shall be non-transferable. Permits taken out during the year will not be prorated. Should the applicant meet the above requirements and the Clerk/Administrator grants the permit, the applicant shall pay an annual fee to the City of Centerville. The fee shall be as determined in the City Fee Schedule which shall be reviewed annually; Resolution #90-1 shall be amended to add a vehicle special permit - $30.00; the city Council approves the non-registered/non-operable car special permit application as drafted by the city Council; motion carried unanimously. Comparable Worth council member Pelton advised that she sees no problem with the proposed program. She advised that it is her understanding that points do not necessarily need a price tag, but that the City has to start somewhere and this program appears to be reasonable. It relates well to the variations in jobs. Mayor Haberman noted that this would be a policy and could be amended. Motion by Haberman, second by Pelton to adopt the 1990 Comparable Worth program as recommended by the Employee Review Board, motion carried unanimously. A copy of the Comparable Worth program is on file with the Clerk/Administrator. Meeting Minutes - CC March 14, 1990 Page 10 six OQtions for Be~ter City ij~ll AQcessibility Motion by Pelton, second by Peterson that city options for better accessibility for residents be printed in the next City newsletter and possibly highlighted: the options are as follows: answering machine - all calls are returned by at least the next working day; drop box - allows residents to make payments, drop off information, permits, etc. during off hours; walk ins - typically there is someone here until 3:00 p. m. ; this is somewhat unpredictable due to outside meetings, work load, etc.; we are happy to assist all walk ins when we are here; we commonly gi ve this information to persons who express any concern about getting to out office by 12:00 noon and if they call in the morning, we can let them know how late we will be in the office that day; persons who work during the day - CIA or ACC show up at least 30 minutes prior to all scheduled meetings: it is not uncommon for residents to make arrangements with staff to come during that time period to look at information, take out permits, etc.: mail - many times staff have made arrangements to either mail or drop information/permits to residents; motion carried unanimously. PETITIONS AND COMPLAINTS council member Pelton noted that the culverts under driveways on Mill Road were plugged, but they appear to have taken care of themeel ves. NEW BUSINESS Anoka County Humane Society Contract Motion by Pelton, second by Peterson to table the discussion of the Anoka County Humane Society contract, motion carried unanimously. Public Works Depart~ent Motion by Haberman, second by Peterson that temporary part time Public Works employees shall be advertised for at the discretion of the Clerk/Administrator taking into account discussions with the Meeting Minutes ~ CC March 14, 1990 Page 11 Public Works Director in an attempt to seek and hire said temporary employees as the need arises: the temporary employees shall be paid at an entry level rate: the City staff shall investigate review by the Ci ty insurance company as to whether temporary employees should obtain physicals: motion carried unanimously. Mayor Haberman noted that if these persons would be on call they should have a Class B license. Heat and Air Con~iti9nipg Clerk/Administrator noted that the furnace may be leaking gas and that the old air conditioner is very loud and does not take care of the entire building. She expressed concern regarding the City equipment such as the xerox machine and the City computer. Mayor Haberman noted that even if the city were to utilize a new building for City offices that the current City hall would be utilized. Motion by Peterson, second by Haberman to direct the Public Works Department to investigate and correct the possible gas leak in the City furnace: the Public Works Department will check on the cost to add a thermometer to the furnace: the PUblic Works Department will check into the pricing of a different air conditioner and investigate air conditioning possibilities which could cool the entire area, motion carried unanimously. Closed Meeting with Gity Attorney Re9ardinq 1987 s~re~t Litigation Motion by Haberman, second by Pelton that a closed meeting shall be held with the City Attorney on March 28, 1990 at 6:00 p.m. regarding the 1987 street Litigation, motion carried unanimoUSly. Payment ot Claims Motion by Peterson, second by Neumann to approve the current paYment of claims, motion carried unanimously. Adjpurl'lment Motion by Peterson, second by Haberman to adjourn the meeting, motion carried unanimously. Meeting adjourned at 10:40 p.m. Respectfully submitted, ^ T~:r;~'~~i~~n ~~!.~i 72~(~ Clerk/Administrator RESOLUTION RECEIVING FEASIBILITY REPORT FOR THE PROPOSED CENTER HILL DEVELOPMENT WHEREAS, pu~suant to ~esolution of the council adopted Feb~ua~y 14, 1990, a ~epo~t has been p~epa~ed by Maie~, Stewa~t and Associates with ~efe~ence to the imp~ovement of the southeast 1/4 of southeast 1/4 of section 14 31 22 subject to ~u~al coop powe~ 6/23/63 except pa~t taken by County of Anoka pe~ lis pendens (p~oposed Cente~ Hill development) by the extension of municipal sewe~, wate~, st~eets, sto~m d~ainage and ~elated appu~tenances, and this ~epo~t was ~eceived by the council on Ma~ch 14, 1990. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF CENTERVILLE, MINNESOTA: The Council will conside~ the imp~ovement of such p~oposed development in acco~dance with the ~epo~t and that assessment of abutting p~ope~ty fo~ all o~ a po~tion of the cost of the improvement pursuant to Minnesota Statutes Chapte~ 429 at an estimated cost of the imp~ovement of $289,000. Adopted by the council this 14th day of March, 1990. #J2dL#~/IO~ ?-'Mayor ' { r- -' / ~j {(llY(J~( /;/ ~JI,{ _7)/(((7 Clerk/Administr to~ RESOLUTION ORDERING PREPARATION OF PLANS FOR THE PROPOSED CENTER HILL DEVELOPMENT WHEREAS, a resolution of the City Council adopted the 14th day of March, 1990 receiving the feasibility report for the proposed Center Hill development, NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF CENTERVILLE, MINNESOTA: Maier, Stewart and Associates is hereby ordered as the engineer for this improvement and he will prepare plans and specifications for the making of such improvement. Adopted by this Council this 14th day of March, 1990. .It v /~ 01ayo~ v f-/ , . " ~.j ([ If ca' vYr ~~ I{-- ~i(6)" Clerk/Adminis r or RESOLUTION WHEREAS, the Centerville prides itself on its quality of life for area residents and businesses and is interested in working to improve and maintain the beauty of the area; and, WHEREAS, residents should be encouraged to recognize the environmental impact on our community of their daily lives by becoming environmentally responsible consumers, conserving energy, increasing recycling efforts, and promoting environmental responsibility in our communities; and, WHEREAS, Earth Day 1990 is a bi-partisan twentieth anniversary global celebration of the original Earth Day in 1970 and is designed to raise environmental consciousness and encourage people at the local level to take an active part; and, WHEREAS, Earth Day on April 21 will launch UH:~ "Decade of the Environment" which is a long-term commitment to building a safe, just and sustainable planet and includes a broad cross-section of society in creating support for environmentally sound actions; and, WHEREAS, The President and Congress of the other members of the private and public the concepts of Earth Day and the hundreds that will take place around that data; and, United States and many sectors are supporting of community projects WHEREAS, a local group of community leaders have formed a task force called Earthkeepers, with Anoka County Commissioner Margaret Langfeld as honorary chair, to organize a clean up and beautification project along roads in the including Main Street and Centerville Road; and, WHEREAS, Earthkeepers will conduct the clean up in conjunction with Earth Day and Arbor Day activities; and, WHEREAS, Earthkeepers needs support successfully complete the project: and volunteers to NOW, THEREFORE, BE IT RESOLVED the city of Centerville recognizes and supports the Earthkeepers clean up project and encourages residents to volunteer in order to make the project successful. Adopted by the Centerville City Council this 14th day of March ~, #~ /MaYQr ~ r " :l . /'" . 1/ Cl:~~~~~~~l~~~rit~ ~~ RECEIPTS AND DISBURSEMENTS - FEBRUARY 28, 1990 BALANCE IN GENERAL FUND AS OF FEBRUARY 28, 1990 $212,893.34 RECEIPTS Firstar Hugo Bank - Feb. interest on General - $1,031.89 $ liO~l.89 Fund Checking Account #5502755 BALANCE IN GENERAL FUND AS OF FEBRUARY 28, 1990 $213,925.23 PETTY CASH CHECKING ACCOUNT BALANCE AS OF FEB. 28, 1990 - $99.14 RECEIPTS AND DISBURSEMENTS - MARCH 1 - 14, 1990 BALANCE IN GENERAL FUND AS OF MARCH 1, 1990 RECEIPTS Crosstown Plumbing Co. - Permit #90-11 Lee Ann Pedolosky - Bldg. Permit #90-17 7141 Brian Way - Finish Basement Centennial Fire Relief Assoc. - Gambling Account - For purchase of portable generator for use in Park & City United States Treasury - Refund for overpayment on Form 941 quartely tax payment for 1988 Consumers - 4th qtr. 1989 water & sewer charges Riccar Heating - Htg. Permit #90-14 7123 Brian Way Swenson Heating & Alc - Htg. Permit #90-15 7142 Peterson Trail Northwest Closing Center - Municipal Water payoff - 7142 Peterson Trail Northwest Closing Center - Special Assessment Payoffs - 1863 Fox Run Centennial Fire District - Reimbursement for 5 cartons zerox paper charged to Ci ty Centennial Fire District - 4th qtr. 1989 Gas & Electric Utilities & gasoline, CFD share DISBURSEMENTS - CHECKS #3387 - 3415 Orville Hughes -Feb. Maintenance Salary (Rink Maintenance) - $99.28 Dale Larson - Feb. Maintenance Salary (Rink Maintenance) - $45.00 Steven King - Feb. Maintenance Salary Public Employees Retirement Association Feb. PERA Contributuon Firstar Hugo Bank - 1st qtr. (Feb.) Tax Deposit for Fed. Soc. Sec. & Mediare taxes - Employer & Employees Commissioner of Revenue - Jan. & Feb. 1990 State Tax deposit for employees Telephone Transfer from Gen. Fund to Petty cash checking account Metropolitan Waste Control Commission Feb. 1990 SAC Permit Fees Anoka County Humane Society - Feb. Animal Control $ $ $ 1,215.00 51.00 90.60 $ 53.19 $ 2,462.38 $ $ $ $ $ 50.50 65.50 834.53 859.85 141.00 ~ 876. 35 $ 747.70 $ 547 . 6 9 $ 223.61 $ 530.86 $ 1,740.33 $ 563.00 $ 100.00 $ 3,564.00 $ 46.08 $213,925.23 .$ 6.699.90 $220,625.13 Carol Pelton - March Council Salary $50.00 Meaicare Tax. ($.73) Walter Neumann - March Council Salary $50.00 -(Medicare, Fed. & State Tax $20.73) Bob Burgstahler - March Council Salary $50.00 - Medicare Tax ($.73) George Haberman - March Council Salary $150.00 Medicare Tax l$~.18 Anoka Electric Coop. - 6 street lights Burke & Hawkins - work on Special Assessment Appeal 2-5 thru 2-28-90 Public Employees Retirement Assoc. Insurance Premiums, Payroll Deductions for M. Solheid, D. Larson & O. Hughes Emerald Office Supply - Supplies for Office$ 100.10 Apache - Hose & fittings for flooding $ 184.55 rink at Central Park American National Bank - Prinbipal & $13,862.50 interest payment on 1979 Street Imp. Bond. Northwest Bank Mn. NA - 1976 Sanitary Sewer Bond - Paying Agent Fee Layne Minnesota - 1 overhaul kit for Municipal Water Dept. Burke & Hawkins - Feb. Legal Fees General - $59.40 Criminal - $1.271.36 Harstad,Centerville Heights - $19.80 Rehbein, Hardwood Ponds Phase 11-$396.00 Trippel's Market - Supplies for Office & Gas for Trude Grangers Inc. - 47 Gallons Diesel #1 & Gauge Corner Express - 32.4 gallons gas U.S. West - Hall phone Jerry Peterson - March Council Salary $50.00, Medicare Tax ($.73) Metropolitan Waste Control Commission Aprill $ewerService Charge The Beulke Agency Inc. - Premium for Multi-Peril Renewal Premium for Special Multi-Peril Endorsement from 3-1-90 to 3-1-91 Smith Heating & Alc Inc. - Refund for Htg. Permit #90-02 for 6941 Lamotte Dr. home in Lino Lakes, Mn. Telephone Transfer - from Gen. Fund Fire Equip. Account to Fire Equip. Savings Account #10-19221 BALANCE IN GENERAL FUND AS OF MARCH 14, 1990 RECEIPTS AND DISBURSEMENTS MARCH 1 - 14, 1990 PAGE TWO DISBURSEMENTS CONTINUED $ $ 49.27 29.27 $ $ $ 28.96 $ 3, 756 . 20 $ 49.27 147.82 27.00 $ $ $ 1,746.56 200.00 115.46 39.51 $ $ $ $ $ $ 3,376.66 ,$ 77.49 34.00 49.05 49.27 Lj...,,]66.00 $ 65.50 $ 3,621.70 .t40,039.41 $180,585.72 Pursuant to due call and notice thereof, the City Council of the City of Centerville held their regular meeting on February 28, 1990 at City Hall. Mayor Haberman called the meeting to order at 7:00 p.m. Present: Peterson, Pelton, Burgstahler. Absent: Neumann. Motion by Pelton, second by Burgstahler to approve the minutes of the February 14, 1990 city Council meeting with the following change: page one, paragraph four, now reads: ". . . more appropriate than 25,000 square feet, motion carried unanimously." amend to read: " . . . more appropriate than 25,000 square feet; in addition proposed amendments to other zoning districts defined in Ordinance #4 will be discussed, motion carried unanimously."; motion carried unanimously. Motion by Pelton, second by Peterson to accept the minutes of the January 29, 1990 closed City Council meeting with the following additions: page two: a paragraph should be inserted between the third paragraph and the discussion of Dale Larson, Public Works Employee. This insertion should read that, "The employee has shown initiative to assist in clerical duties such as filing, photo copying, or other office tasks as assigned by the Clerk/Administrator." aye Haberman, aye Peterson, aye Burgstahler, motion carried. Pelton, abstain OLD BUSINESS Recreation Joint Powers Agreement Jerry Letender, Park & Recreation Committee member was present to address questions and concerns of the city Council regarding the proposed agreement. City Staff will get copies of the Circle Pines City Council and City Attorney questions and concerns to Council members Peterson and Burgstahler. Mayor Haberman noted some of his points of concern. The school district will be handling the payroll and the workmans compensation, but the proposed coordinator would not be considered an employee. The termin~tion date of the contract. Meeting Minutes - CC February 28, 1990 Page 2 That the program after a certain number of years should rely entirely on user fees. That 65% of the people poled in the Centerville City survey believe that additional recreation programs should be paid for by user fees. That 6 months notice for withdrawal should be sufficient for a city with this type of program. He does not agree with the funding. He believes that the program can be developed and operated for five years and then should be able to rely on user fees. That the individual $5.00 here and there do add up and that this program may not be a necessity for the City of Centerville. The Park & Recreation Committee is doing a great job for the City of Centerville. Page 15B, #1 - it is questioned whether part of this should be from user fees. Council member Peterson made several comments. The City survey identified that residents would like an increase in recreation programs and that this may be different than wanting an individual such as a coordinator. He isn't sold on the concept until the jOb description is known and when the City would know better what it's buying off on. The Park & Recreation Department needs facilities in so many areas, he has a hard time seeing why the Joint Powers Agreement is better. Council member Pelton noted her comments. She would like to see something in writing regarding concept of the proposed programs. Would like to see how the transfer is made with regard to programs from the school to the coordinator. Would like to see a job description of the proposed coordinator. If the jOb descriptions are direct examples from other Cities, she would like to see what changes the Meeting Minutes - CC February 28, 1990 Page 3 Committee would propose or additions that they would make to a job description. The proposed coordinator should be a person that would have good grant writing skills, and that a portion of the job should be assigned to this task. There are a lot of grant monies out there and these monies could help pay for a coordinator salary. She agrees that if the program relied totally on user fees that it could get to the point where the cities could cost themselves out of the program. For example the fees could become so high that users would decline. That a 6 month notice to withdraw from the program may not be adequate as it is difficult to adjust budgets in the mid year. An insertion should be made to section 8 or section 2 wi th regard to the program director. The director should attend meetings, but not have voting ability. Possibly the role of the director could be defined. Article 3, section 1, Item B - Acquiring Land "or Without Consent Without Government unit" should be deleted. The city does not have much more than bare parks and organized sports at this time. Recreation is a necessity. If 50% of the City were involved, this is a very good percentage. Residents are looking for communi ties to raise their families and grow old. The City needs to provide services for these persons. council member Burgstahler made several comments. The cost of the program is tied to levy limits and thus will not escalate at a rapid rate. Also withdrawal can be done with a one year notice, thus other cities not withdrawing would not be burdened with the extra expense. The concept of the coordinator and the Joint Powers Agreement is new to the cities and the cities should try Meeting Minutes - CC February 28, 1990 Page 4 to limit the number of irons in the soup. He would be willing to approve the Joint Powers Agreement. For $2,000 as a cost to the City of Centerville this is an excellent program. It has been determined that the Park & Recreation Committee could spend their monies as they see fit and if the coordinator is how they would like to spend their funds the City Council should not interfere. Jerry Letender, Park and Recreation Committee member responded to concerns and made several comments. If user fees were the only source of funding, the fees would become so high that some indi viduals would be excluded as they could not afford the programs. Can see implementing user fees for programs costs but not for the salary of the coordinator. If a larger city such as Lino Lakes were to drop out of the program mid year, the smaller cities such as Centerville would have to scramble to make monetary adjustments. The City survey appeared to indicate that recreation programs were a high priority among Centerville residents and that they were willing to pay for improvement of these programs. He can see a lot of use in organized sports, but would like to see the rest of the public use the parks. The people in Centerville want the programs, but this won 't happen in Centerville unless someone is looking out for them. $6.00 per household is not that much for implementation of,a program such as this. Motion by Pelton, second by Burgstahler to accept concept approval of the Recreation Joint Powers Agreement with the above comments and comments made at the recreation committee meeting; aye - Pelton, aye - Burgstahler, nay - Haberman, nay - Peterson; motion failed. Motion by Peterson, second by Burgstahler to send the above Meeting Minutes - CC February 28, 1990 Page 5 comments to the Recreation Joint Powers Agreement committee and request an amended Joint Powers Agreement. CORE Charges John Stewart, City Engineer, was present at the City Council meeting. He reviewed a letter dated January 31, 1990 regarding determination of 1990 Sewer system Core Charge (CORE) and Water Connection Charge (WCC). city staff will obtain the current balance in the Sewer Fund with regard to unit hookup charges. Council member Burgstahler noted that he agreed that a $1,000 sewer CORE charge still may be high, but that it would be prudent not to drop the charge to be under $1,000 as the city could review the situation again two to three years down the road. Motion by Burgstahler, second by Haberman to approve the concept of an adjustment to the sewer CORE charge and the water connection charge; ci ty staff is directed to draft a proposed ordinance amendment which could be affected by the proposed recommendations of Maier, Stewart & Associates in their January 31, 1990 letter regarding determination of 1990 Sewer System CORE Charge (CORE) and Water Connection Charge (WCC), motion carried unanimously. A copy of the January 31, 1990 Maier, Stewart & Associates letter is on file with the Clerk/Administrator. Motion by Haberman, second by Burgstahler to direct City staff to work with the City Engineer to put together options at 50%, 80% and 100% cost share with regard to lift stations and paybacks; and that an update will be done with regard to where the City is today noting the current balance in the Sanitary Sewer Fund with regard to unit hookup charges, motion carried unanimously. Motion by Pelton, second by Burgstahler that City staff shall draft a policy with regard to procedures in a power outage or other such emergencies, motion carried unanimously. Water Tower John Stewart, City Engineer, presented the city Council with a letter dated February 28, 1990 regarding the Centerville water tower. The letter is addressed to Mr. Gene Jones, President of McGuire Iron Inc. The letter advises Mr. Jones that a leak has developed in the third weld on the center riser pipe on the tower. It notes that McGuire Iron has provided an unconditional guarantee for a period of up to twenty years to cover the City against leaks on this tank and requests that McGuire Iron correct the problem. Meeting Minutes - CC February 28, 1990 Page 6 A copy of this letter is on file with the Clerk/Administrator. Hardwood Pond Estates II Motion by Burgstahler, second by Haberman to approve the Hardwood Pond Estates II Development Agreement with the following changes: page two, 1.g., Now reads: "The mixture and plan to be..." Amend to read: "The plan to be..." page seven, 8.d., Now reads: " . . . to the north of the proposed project..." Amend to read: " . . . to the east of the proposed project. . . " page nine, 9., Now reads: "One boulevard tree shall be planted per dwelling unit, except on corner lots where two boulevard trees shall be planted,..." Amend to read: "One tree shall be planted per dwelling unit, except on corner lots where two trees shall be planted, . . . " Delete: "In no instance shall the Developer plant more than thirty (30%) percent of the same type of tree." pages nine & ten, 11, (iv), Language will be inserted which indicates that if the developer does not make payment for street lights, the City will have the ability to draw on the letter of credit. page ten, 12, This section will be amended so that the City would be able to obtain cash dollars from security should the developer not complete construction or deposit an escrow with the City for construction of Fox Run. As per the recommendation of John stewart, city Engineer. Meeting Minutes - CC February 28, 1990 Page 7 page thirteen, 4.b., Clerk/Administrator will discuss the date of the first semi annual installment with the city Attorney. page nineteen, 13. Language will be inserted which indicates that if the developer does not make payment for removal the City will have the ability to draw on the letter of credit. and contingent upon receipt of the appropriate letters of credit; contingent upon compliance with items as outlined in the February 22, 1990 letter to Gerald Rehbein; motion carried unanimously. Motion by Burgstahler, second by Pelton to approve the Final Plat of the Hardwood Pond Estates II Development Agreement subject to city Attorney opinion as to the feasibility of Fox Run east of Brian Drive being utilized as a trail way versus a city street, and that the appropriate paperwork/plat be amended or submitted based upon his recommendation; that the City receives assurance from the Anoka County Surveyor that the final plat is acceptable; and contingent upon the signing of the development agreement; motion carried unanimously. Motion by Haberman, second by Pelton to approve the Hardwood Pond Estates II Landscape Plan with the following changes: there will only be one type of tree throughout the entire development. The trees will be 1 1/2 to 2 inches in diameter and the landscape plan shall identify the species as Red Maple; there shall be two trees on corner lots; with regard to sod, Now reads: the sod to the rear building line by property owner wi thin 30 days of the occupancy permit. Amend to read: sod to rear building line wi thin 30 days of occupancy permit; with regard to trees, Now reads: trees to be provided by developer upon completion of sidewalk by 9-16-90 as per horticulturist request. Amend to read: provided and trees to be located by Meeting Minutes - CC February 28, 1990 Page 8 developer upon completion of sidewalk by 10-16-90 as per city Forester request; This approval is contingent upon review and compliance to recommendations of the Public Works Director and the city Forester, motion carried unanimously. Motion by Burgstahler, second by Pel ton to adopt a resolution declaring a cost to be assessed to Gerry Rehbein, developer of Hardwood Pond Estates II, with regard to improvement by municipal water in the amount of $19,500.00; and ordering preparation of the proposed assessment; motion carried unanimously. Motion by Burgstahler, second by Pelton to adopt a resolution for setting a pUblic hearing date for the proposed assessment to be March 28, 1990, 7:00 p.m. at the Centerville City Hall, motion carried unanimously. Motion by Peterson, second by Pelton to direct the City staff to look into the possibility of a maintenance fee to be charged to indi vidual builders that concern being construction material debris while the buildings are being constructed, motion carried unanimously. Recreation Joint Powers Agreement Marty Asleson, City Forester, who is a member of the Recreation Joint Powers Agreement Committee, presented the City Council with examples of job descriptions for the proposed coordinator. City staff shall make copies for the City Council to review and return the originals to Mr. Asleson. Flood Plain John stewart, City Engineer, was present to update the City Council with regards to the progress on the possible reduction of the Flood Plain area within the City of Centerville. Mr. stewart advised that improper hydrologic parameters were used in the original flood insurance study in the 1970's. He advised that additional research regarding the hydrologic studies for Clearwater Creek have become necessary for the successful completion of the hydraulic study of the Clearwater Creek Flood Plain. Motion by Pelton, second by Haberman to approve additional computer runs to be made by the City Engineer to reflect Rice Creek Watershed hydrologic study information for a cost not to exceed $1,800.00; Maier, stewart & Associates is also directed to do an extra run which would show what a possible gain for reduction in Flood Plain area would be, using the Rice Creek Watershed numbers Meeting Minutes - CC February 28, 1990 Page 9 if the proposed culvert enlargement at the intersection of Main street and Clearwater Creek is not constructed, motion carried unanimously. John Stewart presented a letter to the City Council dated February 19, 1990 regarding Clearwater Creek Flood Plain Study. This letter is on file with the Clerk/Administrator. Centerhill The City Council discussed the need for Planner Review of the proposed Centerhill development. Council member Burgstahler noted that most issues are covered in the original planner report. Council member Pelton expressed concern that some of the lots on the proposed sketch plan have many angles and suggest that the lots be made a little more rectangular. City Staff is directed to note to the Planning and Zoning Commission that it may be important to refer to the Comprehensive Plan in considering developments and City Staff shall make note of which pages to reference in the Comprehensive Plan. City Planner Motion by Pelton, second by Burgstahler to direct City Staff to arrange Planner interviews by invitation, not to exceed five firms, motion carried unanimously. Centerville Heights The City Council briefly discussed that the Harstad Companies were in a reorganization not a liquidation bankruptcy, and that the City currently holds $19,000.00 in escrow to complete improvements on Centerville Heights. It's felt that this dollar amount is adequate. An $11,000 in past due escrow fees is being sought. Municipal Facilities Trossen/Wright & Associate Architects presented a proposal of their firm and asked to be considered as the architectural firm to contract with Centerville for construction of the fire hall/municipal building. Council member Pelton appeared to be in favor of contacting Trossen/Wright at this time for an interview. However, it appeared that it was the consensus of the Council that should a satisfactory firm not be agreed upon from the proposals previously submitted, Meeting Minutes - CC February 28, 1990 Page 10 Trossen/Wright will be considered for an interview. Motion by Pelton, second by Burgstahler to direct City staff to contact Bonestroo, Rosene, Anderlik and Associates; Peter Racchinni and Associates Architects; Thorbeck Architects, Ltd.; and Boarman and Associates that the City Council has chosen architectural firms which will be interviewed and researched with regard to the possibility of contracting for services with regard to a municipal building; however, due to the fact that two City Council members will not be available and the city would like to conduct site visits to look at individual buildings put up by the firms, they will be unable to do so prior to March 20, 1990; the city staff will go through the list of buildings in the proposals and possibly contact the firms to identify buildings which the City of Centerville could use as comparisons; and that the City Council and the city staff would like to speak to staff members that were involved in the construction of the buildings or who currently work within the buildings for informal comments; a letter shall be sent to Buetow and Associates Inc. advising them that the city will not be contracting with them for services; motion carried unanimously. 20/24 Justice Group The 20/24 Justice Group submitted a proposal to the City of Centerville which they will give to the City of Lino Lakes regarding the possible rezoning along 35E between the Centerville boundaries and the freeway. The City Council would like a copy of light industrial as defined by the City of Lino Lakes. Motion by Pelton, second by Haberman to direct City staff to send a letter to Mrs. Marier of the 20/24 Justice Group, carbon copy to the Lino Lakes Design Review Board prior to March 14, 1989, advising of Centerville's concerns with regard to a light industrial zoning adjacent to Centerville residentially zoned areas, motion carried unanimously. Meeting Minutes - CC February 28, 1990 Page 11 Humane Society Motion by Haberman, second by Burgstahler to request that the Anoka County Humane Society patrol the City of Centerville two hours per day twice per month for an indefinite period of time, it is suggested that these two days could vary; the Anoka County Humane Society will call City Staff and advise when they will be coming out; the cost will be $25.00 per hour, motion carried unanimously. Motion by Peterson, second Burgstahler to table the following agenda items: Ordinance #6 proposed amendment - Junk Cars, Comparable worth, Options for better citizen accessibility, motion carried unanimously. NEW BUSINESS Anoka County Community Action Program Incorporated Motion by Pelton, second by Burgstahler to request the Anoka County community Action Program Incorporated request monetary resources from other organizations within the City of Centerville as the City of Centerville can not donate community Development Block Grant Funds at this time, motion carried unanimously. Ordinance #22B Proposed Amendments - Personnel Motion by Burgstahler, second by Peterson to table Ordinance #22B Proposed Amendments - Personnel, motion carried unanimously. It is noted that Council member Peterson would like calculations as to how the year total salary was projected for each employee, and Council member Pelton submitted comments with regard to the proposed amendments. Consent Agenda Motion by Burgstahler, second by Pelton to approve the Clerk/Administrator's attendance to the Municipal Clerk's and Finance Officer's annual conference on March 21, 22, and 23, 1990, approve the Centerville quarterly development newsletter Meeting Minutes - CC February 28, 1990 Page 12 as recommended by the Centerville Economic Development Task Force, motion carried unanimously. Payment of Claims Motion by Pelton, second by Peterson to make the current payment of claims of the Centennial Fire District, motion carried unanimously. Motion by Pelton, second by Haberman to approve the current payment of claims for the City of Centerville, motion carried unanimously. Adjournment Motion by Haberman, second by Burgstahler to adjourn the meeting, motion carried unanimously. Meeting adjourned at 10:55 p.m. Respectfully submitted, ~~W"'A'~ "If. ~/:/7Jj;!i Tamara M. Miltz-Miller Clerk/Administrator TMM/dkg RECEIPTS AND DISBURSEMENTS - FEBRUARY 15 - 28, 1990 BALANCE IN GENERAL FUND AS OF FEBRUARY 15, 1990 RECEIPTS Theresa Brenner - Bldg. Permit #90-13 Mary Peschl - Bldg. Permit #90-14 Crosstown Plumbing - Permits - 90-08 #90-09, #90-10 Minnegasco - Heating Permits #90-07 & 08 Garry Robbins - Plumbg. Permit #90-09 Linda Drilling - Dog License Anoka County Treasurer - July thru Dec.1989 Recycling Grant Anoka County Treasurer - Jan. 1990 Fines Howard Bohanon Homes - Bldg. Permit #90-16 7142 Peterson Trail Anoka County Auditor - Dec. 1989 Tax Settlement Gerald Rehbein - Fee for 1989 Street Lights in Hardwood Ponds Gerald Rehbein - Feasibility Study $1,600.00 Engineering Escrow - $600.00 Gary Robbins - Plumbg. Permit #90-09 Swenson Heating & Alc Permit #90-10 GenErik Heating & Cooling - 1990 Contractors License Swenson Heating & Alc - Permit #90-11 Swenson Heating & Alc - Permit #90-12 Plumbing Service Center - Permit #90-10 Title Works Inc. - Assessment Search Arleen Andrea - Street Map - Registered Abstracters Inc. - Municipal Water Payoff - 7140 Brian Way Garry B. Robbins - $1.00 surcharge not paid with Plumb. Permit #90-09 George Haberman - 5 copies of Sorel Street Assessment Pages Deb Fenner - Dog License Registered Abstracters - Assessment Search Swenson Heating & Alc - Permit #90-13 William Emison - Bldg. Permit #90-60 DISBURSEMENTS - Checks #3367 - #3386 Check #3367 Voided Out Hugo Bank Debit - Sewer Check returned for NSF - re-deposited Tel. Transfer from General Fund Planning & Zoning Account to P&Z Savings Account $ * 121.30 90.60 153.00 $ 46.50 $ 40.00 $ 10.00 $2,720.00 $1,214.12 $3,J85.35 $3,547.65 $ 420.68 $2,200.00 $ 50.50 $ 50.50 $ JO.OO * 50.50 50 . 50 $ 56.00 $ 7.00 $ 5.00 $1,080.60 $ 1.00 $ 1.25 * 10.00 7.00 $ 50.50 ~ 90.60 $ 39.60 $1,527.35 $217,881. 99 .$ 15,490.15 $233,372.14 RECEIPTS AND DISBURSEMENTS FEBRUARY 15 - 28, 1990 P AGE TWO DISBURSEMENTS CONTINUED $1,100.00 Telephone Transfer from Gen. Fund Civil Defense Account to Civil Defense Savings Account Burke & Hawkins - January Legal Fees General - $269.75 - Criminal - $1,460.00 1987 Road Assessment Account - $705.00 Review information re Acorn Devel.-$165.00 Maier Stewart & Associates - Engineerlng $9,359.64 services rendered 12-31-89 thru 2-3-90 Ryan Houle - Rink Attendant Salary Northern States Power Co. - Electric UtilI Hall- $74.81 - Garage-$53.44 Lift #1 - 29.20, Lift #2 - $54.16 Lift #3-$11.65, Park Bldg. - $40.65 Park Lights - $159.56, Pumphouse -$201.67 Minnegasco - Refund for overpayment of $ Heating Permit Anoka County Humane Society - J&nuary $ Animal Control Anoka County Treasurer - 10 cartons Xerox $ 282.00 Paper Northwest Associated Consultants - $ 170.00 Reproduction of 13 copies of Compo Plan International Office Systems Inc. $ Copier maintenance & additional copies Midwest Gas - Gas UtilI Hall - $156.76 $ Garage - $190.66 - Park Bldg. -$84.02 U.S. West - Hall Phone $ 48.46 Northern States Power Co. - Street Lights $ 763.63 Tamara M. Miltz-Miller - Feb. Salary & milage$1,551.10 Mavis Solheid - Feb. Salary & milage $ 709.21 Sanna Buckbee - Feb. Salary $ 538.98 Debra Gonsior - Feb. Salary $ 130.86 Matt Brewster - Rink Attendant Salary $ 253.52 Hugo Feed Mill - 4 shelf brackets $ 2.36 Jim DeMars - Rink Attendant Salary ~ 96.58 $2,599.75 * 110.38 625.14 15 . 50 46.08 77.22 431. 44 BALANCE IN GENERAL Fund as of February 28, 1990 ~ 20,478.80 $212,893.34 Pursuant to due call and notice thereof, the centervi1le city Council held their regular meeting on February 14, 1990 at city Hall. Mayor Haberman called the meeting to order at 7:00 p.m. Present: Peterson, Pelton, Burgstahler. Absent: Neumann Motion by Burgstahler, second by Peterson to approve the minutes of the January 24, 1990 city council meeting, motion carried unanimously. OLD BUSINESS R-5 Rezoning ~oint M~etin9 Date It was noted that 25,000 square feet as a lot size for R-5 was not agreed upon by all members of the city council at the last meeting. Motion by Burgstahler, second by Pelton to set March 19, 1990 as the date for the joint pUblic meeting with the City Council and the Planning and Zoning Commission regarding the proposed R-5 Single Family Residential sewered zoning district per the Planning and Zoning recommendation; the City Council noting reference to a possible minimum range of 17,500 - 25,000 square feet for a lot size in the R-5 zone as being more appropriate than 25,000 square feet, motion carried unanimously. It was noted that a readable calendar was needed in the Council Chambers. APPEARANCES S~~ator Greg Dapl Senator Dahl presented the city Council members with a 1990 Legislative Agenda. He advised that his top priority for 1990 was equity in K - 12 education funding. His goal was to continue efforts to change school aid funding formulas to correct situations of inequity between geographic areas. He advised the City Council of his other areas of concern. "2 + 2" Program at Anoka Ramsey Community College. A program to allow students to obtain a four year degree in select programs from st. Cloud State University on the Anoka-Ramsey campus. Watershed Management . Legislation including elements relating to greater public accountability for watershed districts. Landfill Siting Process. Legislation abolishing the current inventory of landfill sites will be re-introduced this session. He noted that Anoka County and the northern suburbs have done more than their fair share in the landfill area, and felt that other areas should be Meeting Minutes - cc February 14, 1990 Page 2 taking care of their own garbage. _ Urban and communi ty Forestry /Oak Wilt. Legislation providing for energy efficient planting and maintenance of trees, including efforts to reduce tree destruction caused by oak wilt. Senator Dahl noted that Anoka county has the worst oak wilt outbreak in the world. A copy of the 1990 Legislative Agenda is on file with the Clerk/Administrator. In regard to Chlorofluorocarbons, Senator Dahl advised that there were presently no programs that he was aware of to provide funding for programs to reduce emissions. When asked about City funding, senator Dahl responded by saying it was unlikely there would be any change due to the fact the state is experienoing a $300,000,000 deficit. Council member Burgstahler noted the City's conoern with the inequities of the LGA funding. Senator Dahl noted that people expect to be treated equitably and the LGA money is not distributed equitably. He is relaying that message to his colleagues.' Senator Dahl advised that the potential loss of Tax Increment Financing was a concern to each community. He felt that TIF had a place in economic development. He felt the goal was to cut down on the abuses, not eliminate it. He felt it would be irresponsible to jeopardi2:e establishe<1 TIP districts, and that jeopardizing established TIF districts may affect the bond ratings of communities. Senator Dahl advised that the state of Minnesota was 45th in the Nation on dollars per capita allocated to State higher education. He also noted Minnesota was 5th in the Nation on dollars per capita allocated to Welfare. Senator Dahl advised the council that no budget cuts have yet been specifically identified to get the budget back into balance. The feeling at this time was to keep the rainy day fund in tact, and correct the problem with budget cuts - agency cuts or hiring freezes. Mayor Haberman noted his concern with the lack of ethics of enforcement in particular in the DNR - specifically, Wardens. Senator Dahl will check with the DNR and have someone contact Mayor Habenan about his concern. Meeting Minutes - CC February 14, 1990 Page 5 different sketch plans. One seemed to meet the requirements of the Comprehensive Plan. The Council requested the City staff research dead ending as opposed to temporary cUI-de-sacing as referenced in Ordinance #8. It appeared to be the consensus of the City council that the Plat Plan for Centerhill most- likely to receive the Council's approval will be the one meeting the requirements of the Comprehensive Plan. It appeared to be the consensus of the members of the City Council to look at the planning report done on the old proposed Centerhill development before requesting a new one. Motion by Burgstahler, second by Peterson to order a feasibility study for the Centerhill development per the Planning and Zoning recommendation contingent upon receipt of escrows from the developer in the amount of $600.00 for engineering and $1,600.00 for the cost of the study, a total cost of $2,200, motion carried unanimously. Motion by Haberman, second by Peterson to direct the City Staff to get an updated cost for the removal of the United Power power pole on Fox Run: and to proceed with the recommendation to move the power pole upon the receipt of 50% of the updated cost from Gerald Rehbein, developer, motion carried unanimously. Motion by Burgstahler, second by Pelton to request the Park and Recreation Committee investigate the area north of the west side of the proposed Centerhill development and advise the City Council as soon as possible on park possibilities; Mayor Haberman and council member Pelton along with the Park and Recreation Committee will contact the property owner to discuss possibilities and inspect the property, motion carried unanimously. Wetland Identifi9~tion Brian Miller, City Engineer, will run a set of aerial blue prints for Mayor Haberman and Council member Pelton to work with to identify wetland areas within the City of Centerville. PETITIONS AND COMPLAINTS Data Privacy Law Beverly Hughes, 1793 Center Street, was present in the aUdience. Mrs. Hughes was the Assistant City Clerk from June of 1987 to April of 1989. Mrs. Hughes presented the City council with a letter challenging the City of Centerville to comply with the Data privacy Law as Meeting Minutes - CC February 14, 1990 Page 6 outlined in the Law. The letter stated that by Law, the City has thirty days to comply or the matter will be taken up with the County Attorney's office. Motion by Burgstahler, second by Pelton to accept Beverly Hughes complaint; to request the City Staff to work with the City Attorney as needed to meet compliance; and to report back to the City council on what is required to comply with the Data Privacy Law, motion carried unanimously. A copy of Mrs. Hughes letter dated February 14, 1990 is on file with the Clerk/Administrator. OLD BUSINESS 1991 P~lipe Services council member Burgstahler will contact Joe Pelton, one of Centerville's Police Liaisons, to set up a meetinq with Council members and Liaison's to discuss 1991 police services. Council member Pelton noted and all members appeared to agree that a longer term contracting approach was needed. Co~ar~bl~ Worth Motion by Pelton, second by Burqstahler to table adoption of the Comparable Worth program until the next City Council meetinq; a reminder to bring information previously distributed with regard to this subject will be in the next annotations, motion carried unanimously. PETITIONS AND COMPLAINTS Us~ of ~katin9 ~iOk Motion by Burgstahler, second by Pelton that it is the feeling of the City Council that public skating should be available during posted non-hockey hours; City Staff will notify the rink attendants immediately, motion carried unanimously. Doqs at La~ge Discussion of the complaints rece! ved reqardinq dogs runnill9 loose. Motion by Burgstahler, second by Peterson to direct city staff to investigate the options of patrols to help control the problem of dogs running loose; that information regarding ordinance requirements relating to dogs runninq loose be printed in the next newsletter, motion carried unanimously. Meeting Minutes - CC Feb~ary 14, 1990 Page 3 OLD BUSINESS Hardwood ~nd E~tates II Development agreement has not yet been recei ved from the City Attorney. Motion by Haberman, second by Peterson to table further discussion of Hardwood. Pond Estates II until receipt of the development agreement from the City Attorney, motion carried unanimously. Gerry Rehbein will contact the Clerk/Administrator in regards to Showing the power line easement on the plat. Acorn Creek Rezoning Discussion of the rezoning request for the property commonly referred to as Acorn Creek, from R-1 to R-2 north of the "creek/ditch" and R-2A south of the "creek/ditch". Mayor Haberman noted that the rezoning request did not agree with the Comprehensive Plan. Motion by Haberman, second by Pelton to deny the request to rezone the property commonly known as Acorn Creek, legally described as the South 1/2 of the NW 1/4 of the SE 1/4 of Section 14 Township 31 Range 22, from R-l to R-2 north of the "creek/ditch" and R-l to R-2A south of the "creek/ditch" as it does' not agree with the City'S comprehensive Plan, motion carried unanimously. When asked what to do next, Mr. Thatcher, Acorn Investments, Inc., was advised by the City Council to wait and see what the outcome of the March 19 meeting would be, match the rezoning with the Comprehensive Plan and propose something that works. PETITIONS AND COMPLAINTS )fuisance letter re<1ardinq 4ebris on "corn Creek Property Cliff Thatcher, Acorn Investments Inc., was present. Mr. Thatcher has responded to the letter from the City by requesting a hearing. council member Burgstahler questioned whether it was necessary to copy in everyone on the f irat letter. regarding a nuisance, and noted that it may be a good idea to designate where the debris is located in that first letter. Motion by Burgstahler, second by Peterson to request the City Staff consider whether it is necessary to copy everyone in on the first Meeting Minutes - CC February 14, 1990 Page 4 letter sent regarding a nuisance; and put this item on the next agenda for staff input, motion carried unanimously. Motion by Burgstahler, second by Pelton to request the City Staff contact Acorn Investments, Inc. with the specific location and identification of the nuisance referred to in the letter dated January 30, 1990 before any further action is taken, motion carried unanimously.. A copy of the January 30, 1990 letter is on file with the Clerk/Administrator, OLD BUSINESS Cen~erville Heights Motion by Peterson, second by Pelton to authorize the City staff to begin legal action for the collection of past due escrows and to begin the biddinq process to complete the improve1\\ents on Centerville Heights, motion carried unanimously. NEW BUSINESS cent~l;hi1.l Council member Pelton expressed some of the Planning and zoning concerns: no on sight holding pond for this development, (it was decided to wait for the water drainage master plan for further discussion), no park indicated; temporary construction access for phase I & II off of 20th Avenue ~ not on Brian Drive, sidewalks on the east/west and north/south collector streets indicated to buyers of those properties. Council member Pelton questioned what the 40 foot utility easement on the north was. Developer Gerry Rehbein indicated that it was there to allow the extension of sewer to future developments to the north. Council member Pelton also noted that the lot sizes on the northern 1/3 of the parcel needed to comply with the Comprehensive Plan. Gerry Rehbein, developer, was present. He presented several Meeting Minutes - CC February 14, 1990 Page 7 City Hall flours Motion by Haberman, second by Pelton to have City staff review the options for longer City Hall hours, motion carried unanimously. Motion by Haberman, second by Burgstahler to direct City staff to put in the newsletter that licenses, permits, .ete., may be obtained by mail, motion carried unanimously. Snow PlowinQ A short discussion on complaints regarding snow plowing several passes for 1" of snow. Council members had not noticed this to be a problem. There didn't seem to be a specific policy regarding when to snow plow. It appeared to be the general consensus of the City Council to leave the decision of when to snow plow to the discretion of the PUblic Works Director. NEW BUSINESS ~endment to Ordinal'}c, #6, Nuisance - "Junk cars" Motion by Burgstahler, second by Pelton to rewrite the amendment with the following changes: the words "junk vehicle" should in all cases be replaced with the words "non-registered/non-operable vehicle": the annual fee should be reduced to $25.00: page 1, Amend to read: sixth condition: Now reads: "The vehicle is currently in an operable condition, as determined by the Public Works Director." Amend to read: "The vehicle does not appear to pose a hazard as determined by the Public Works Director.": the rewritten amendment to be placed on the next agenda, motion carried unanimously. It was also noted on page two of the Permit Application, where it now reads: "The Public Works Director has observed the vehicle and it appears to be in operable condition."; should be changed to read: "The vehicle does not appear to pose a hazard as Meeting Minutes - CC February 14, 1990 Page 8 determined by the Publio Works Director." Sp,Qia~ Perm~t - 7059 G9~fton Avenue Motion by Burqstahler, second by Pelton to grant a special permit to Mark Vietor, 7059 Goiffon Avenue, contingent upon his compliance with all the requirements of the current Ordinance 16; and if property owners within one hundred and fifty feet have no objections, motion carried unanimously. Consen~ AQenda Motion by Pel ton, second by Peterson to approve consent agenda items as follows: - Resolution 190-4 revising administrati ve fee for residential developments, business cards for the Clerk/Administrator and the PUblic Works Director, motion carried unanimously. A copy of Resolution #90-4 is on file with the Clerk/Administrator. U~ited Commun~ty Net~ork. Ipc. Discussion on whether or not to send a letter to the United Community Network, Inc. stating the City is unable to contribute at this time. It appeared to be the general consensus of the city Council members that a letter was not necessary. Motion by Pelton, second by Burqstahler to not approve a contribution to the United Community Network, Inc. at this time, motion carried unanimously. T1Flea9U. Action Aler~ - d~aft letter Council member Burgstahler advised that he was not in favor of sending this letter. . He is not in favor of Tax Increment Financing as a policy matter. Mayor Haberman noted that Senator Dahl stated the legislature was not tryinq to eliminate Tax Increment Financinq, just restrict uses, Motion by 8urgstahler, second by Peterson to not send the letter Meeting Minutes - CC February 14, 1990 Page 9 on Tax Increment Financing at this time, motion carried unanimously. LaKes and Riv~rs Cleanup Motion by Haberman, second by Peterson to set Saturday, June 2, 1990 as the Lakes and Rivers cleanup day; City staff will contact Lake Sanitation for dumpster,; City staff will put a notice in the newsletter; city Staff will send a letter to local organizations to request their participation as last year, motion carried unanimously. Payment of Clai~ Motion by Peterson, second by Pel ton to approve payment of the February expenses in the amount of $12,290.33 for the centennial Fire District, motion carried unanimously. Motion by Burgstahler, second by Habe~an to approve payment of claims as presented for the City of Centerville, motion carried unanimously. Adjournment Motion by Burgstahler, second by Peterson to adjourn meeting, motion carried unanimously. Meeting adjourned at 10:10 p.m. Respectfully submitted, CD~ .~~ Debra Gonslor RESOLUTION ORDERING PREPARATION OF REPORT MUNICIPAL IMPROVEMENT FOR CENTER HILLS WHEREAS, it is p~oposed to imp~ove the southeast 1/4 of southeast 1/4 of section 14 31 22 subject to ru~al coop power 6/23/63 except part taken by County of Anoka pe~ lis pendens (p~oposed Center Hill development) by the extension of municipal sewe~, wate~, st~eets, storm d~ainage and ~elated appu~tenances and to assess the benefited prope~ty fo~ all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CENTERVILLE, MINNESOTA: That the proposed improvement be refe~red to Maier, Stewa~t, and Associates fo~ study and that they a~e inst~ucted to repo~t to the council with all convenient speed advising the council in a p~eliminary way as to whethe~ the p~oposed imp~ovement 1S feasible and as to whethe~ it should best be made as p~oposed o~ in connection with some other improvement, and the estimated cost of the improvement as recommended. Adopted by the Council this 14th day of Februa~y, 1990. b,~k~ Mayor RESOLUTION REVISING DEVELOPMENTS. RESOLUTION 90-4 ADMINSTRATIVE FEE FOR RESIDENTIAL WHEREAS, the City Council of the City of Centerville met on Wednesday, February 14, 1990 in the City Hall, and WHEREAS, the City Council considered the administrative costs to maintain residential developments in the first year of construction, and NOW, THEREFORE BE IT RESOLVED that the Administrative fee will be increased by $20.00 per lot for residential developments, and BE IT THEN RESOLVED that the charges will be: 1 to 10 dwelling units 11 to 30 dwelling units 31 to 50 dwelling units over 50 dwelling units to residential developments $90.00 per dwelling unit 80.00 per dwelling unit 75.00 per dwelling unit 70.00 per dwelling unit Adopted by this Council this 14th day of February, 1990. :l / , , /' c.-k~M q _~ 'Mayor ./ Ik~<h~ ( ATTEST: ~QhM~~ Clerk/Admin' ra r I RECEIPTS AND DISBURSEMENTS - FEBRUARY 1 - 14, 1990 BALANCE IN GENERAL FUND AS OF FEBRUARY 1, 1990 RECEIPTS Howard Bohanon Homes - Bldg. Permit $ #90-08 - 1810 Fox Run Howard Bohanon Homes - Bldg. Permit $ #90-09 - 1828 Hayfield Rd. Howard Bohanon Homes - Bldg. Permit $ #90-10 - 1810 Houle Circle Howard Bohanon Homes - Bldg. Permit $ #90-11 - 1858 Fox Run Kenco Construction - Bldg. Permit $ #90-12 - 7123 Brian Way Swenson Heating & Alc - Permit # $ 90-05 - 1841 Houle Circle Erickson Heating & Alc - Permit $ #90-04 - 7086 Progress Rd. Crosstown Plumbing Co. - Permit $ #90-05 - 1814 Fox Run Consumers - 4th qtr 1989 sewer charge $ Northwest Closing Center - Equity Title $ Assessment Payoffs- 7146 Peterson ~ail Minnegasco - Heating Permits #90-06 $ and 90-07 Gerald Rehbein - Application for $ rezoning Center Hill Development Lee Ann Osburn - Photocopies $ Winifred Wilharber - Dog License $ Consumers - 4th qtr. sewer charges $ Consumers - 4th qtr. water charges ~ DISBURSEMENTS - CHECKS #3329 - #3366 Check #3352 voided out Orville Hughes - Jan. Maintenance Salary$ Park Maintenance - $15,68 Dale Larson - Jan. Maintenance Salary $ Park Maintenance - $120.00 Steven King - Jan. Maintenance Salary $ Firstar Hugo Bank - 1st qtr. (Jan) $ Tax Deposit for Fed. Soc. Sec. & Medicare Ehlers & Associates Inc. - services in connection with Economic Develop- ment TIF 1-3 American National Bank - Principal & interest payment on Municipal Water Bond dated 3-1-88 Princial - $35,000.00 Interest - $11,046.25 3,440.83 3,258.55 3,432.90 3,314.03 3,321.95 65.50 41.00 51.00 206.00 859.85 31.00 175.00 3.75 10.00 3,658.60 1,028.00 906.69 555.95 185.13 1,811.69 $ 2,500.00 $46,046.25 $258,142.62 ~ 22,897.96 $281,040.58 RECEIPTS AND DISBURSEMENTS - FEBRUARY 1 - 14, 1990 PAGE TWO DISBURSEMENTS CONTINUED Anoka County Chamber of Commerce 1990 Membership Dues League of Mn. Cities Insurance Trust Premium for Self Insured Workers Compensation Program 3-1-90 to 3-1-1991 Granger's - 28.7 Diesel Fuel - wrench $ & 2 filters for truck First Trust Co. - Agent fees for 1987 $ GO Imp. Bond International Office Systems - one $ case toner & Additional copies billed Water Products Co. - parts for meters $ Corner Express - Gasoline for truck $ Feed-Rite Controls Inc. - testing kit $ chemicals & container deposit Emerald Office Supply - Misc. office $ Supplies Crysteel Dist. Co. - Snow belting & $ & flat iron for truck Trippel's Market - garbage bags, broom $ film & gasoline BFI Portable Services - Restroom rental $ and pick up fee for Saellite at Park Specialty Screening - 2 pro vehicle $ emblems for city truck Public Employees Retirement Assoc. $ Insurance premiums (payroll deductions) for M. Solheid, D. Larson & O. Hughes Metropolitan Waste Control Commission $ 2,376.00 4 SAC Units for January 1990 Carol Pelton - Feb. Council Salary Jerry Peterson - Feb. Council Salary Bob Burgstahler - Feb. Council Salary George Haberman - Feb. Council Salary Anoka Electric Coop - 6 street lights U.S. Postal Services - 500 stamped envelopes Barry L. Blomquist - Legal fees re- propo sed amendment "funding resolution" Section 7,Centennial Fire Contract Orville Hughes - reimbursement for suppliesl City -$].17 Park -$2.04 Chad Leibel - Rink Attendant Salary 1-1] to 2-17-90 U.S. West - Hall Phone-$40.4] New service hook up at Park Bldg. $60.90 $ $ 2,529.00 165.00 55.57 778.75 121. 60 27.50 48.55 55.0] 186.62 50.85 62.0] 49.07 6].00 27.00 i $ $ $ 49.27 49.27 49.27 147.82 28.96 136. 90 68.00 $ $ $ 5.21 115.26 101.]] RECEIPTS AND DISBURSEMENTS - FEBRUARY 1 - 14, 1990 PAGE THREE DISBURSEMENTS CONTINUED Hugo Feed Mill - Materials for Park Project - $37.24 - City -$42.49 Bill VanAbel - Reimbursement for materials used for Park Bldg. project Metropolitan WasteControl Commission March sewer service charge Walter Neumann - Feb. Council Salary Fed. State & Medicare Tax ($20.73) Anoka County Treasurer - 1989 charges for Road Signs Jim DeMars - Rink Attendant Salary 1-9-89 to 2-11-90 BALANCE IN GENERAL FUND AS OF FEBRUARY 14, 1990 $ 79.73 $ 9.79 $ 3,376.66 $ 29.27 $ 149.11 g; 161.46 .$ 63,158.59 $217,881.99 Pursuant to due call and notice thereof, the Centerville City Council held their regular meeting on January 24, 1990. Mayor Haberman called the meeting to order at 7:05 p.m. Present: Peterson, Pelton, Burgstahler, Neumann. Motion by Neumann, second by Burgstahler to approve the minutes of the January 10, 1990 meeting, motion carried unanimously. APPEARANCES possible Fire Classification Review Centennial Fire District Chief Archie Gay was present to discuss the possibility of contacting the Insurance Services Office to request a possible reduction in fire classification for the Centennial Fire District. Action by the City of Centerville could initiate the process for the District. Chief Gay advised the Lino Lakes City Administrator, Randy Schumacker, has been contacted and appears to have no conflicts with a review by the Insurance Services Office. Motion by Haberman, second by Peterson to direct City Staff to send a letter to Gary Dykstra at the Insurance Services Office to request that they review the City of Centerville's fire classification in April, motion carried unanimously. OLD BUSINESS Hardwood Pond Estates II Gerry Rehbein, developer for the proposed Hardwood Pond Estates II, was present. Motion by Burgstahler, second by Pelton to adopt Resolution #90- 3 declaring adequacy a petition signed by Gerald Rehbein, developer of Hardwood Pond Estates II, for improvement of said property by the extension of municipal water, motion carried unanimously. Motion by Haberman, second by Peterson to accept the final plat of the Hardwood Pond Estates II development contingent upon: review of City Engineer regarding accuracy and completeness, review of Clerk/Administrator with regard to conformity to Ordinance #8 submi~~~l requirements, the developer depositing $3,500 for engineering escrows, depositing $500 for attorney's escrows, acceptable landscape and erosion plans being presented to the City for approval, Meeting Minutes - CC January 24, 1990 Page 2 $7,700 deposited with the City for Park dedication fees, $840 deposited with the City for administration fees, an acceptable development agreement being signed by the City and the developer, 1/4 of the cost of the removal of the power pole on Fox Run being deposited with the City - this amount being $1,625, Receipt of the appropriate letters of credit and warranty bond, motion carried unanimously. Motion by Burgstahler, second by Pelton to direct the City Staff to work with the City Attorney and the City Engineer to develope a final draft for the Hardwood Ponds II development agreement; the agreement shall be similar to the Hardwood Pond Estates I development agreement with the following changes: page two 1. Improvements. g. Now reads: "...and plan to be approved by the state Forester." Amend to: " . . . and plan to be approved by the City Forester." (This section will be referred to our City Forester, Marty Asleson, for comment on which type of trees to be listed in the development agreement.) i. Amend to: Sidewalks at such locations as required by the City. Such sidewalks shall be completely installed wi thin sixty (60) days of the issuance of the last Occupancy Permit on the development, weather permitting. page four - c. Construction of Developer Improvements. 1. Completion Date. Amend to: All Developer Improvements except sidewalks shall be completed Meeting Minutes - CC January 24, 1990 Page 3 no later that July 15, 1990. page six 8. Berming. Delete. page eight - 9. e. Amend to: All land not covered by blacktop, sod or water will be seeded and mulched within sixty (60) days of the final plat approval, weather permitting. 10. Subdivision Trees. Amend so that corner lots will have two (2) boulevard trees. One on each street. This will be referred to the City Forester for comment as to whether thirty percent (30%) could be appropriate for the same type of tree. page nine - 11. Street Maintenance. Amend last line to read: "No construction traffic will be allowed on Brian Drive north of Brian Way wi thout the approval of the Ci ty Engineer." page eleven - 13. Delete (a), (b) and (c). Amend to read: "The Developers will complete the construction of or place a deposit with the City of Centerville in the amount of $9,635 for the completion of Fox Run as shown on Outlot A of the Hardwood Pond Estates I final plat, by October 1, 1990. 14. Consult City Attorney to inquire whether it would be possible to add a provision to this section that if the developer is in noncompliance the City can withhold building permits, similar to pages fifteen and sixteen, d. Acceleration Upon Default. page twelve - 4. Ci ty Improvements. The correct dollar amount for such improvements on the Hardwood Pond Estates II development is $18,200. page seventeen 11. Park Dedication. Amend to read: "The park dedication requirements due to the City of Seven Thousand Seven Hundred and nO/100 ($550 X 14 dwelling units = $7,700) Dollars shall be paid in cash at the time of the signing of the final plat." Meeting Minutes - CC January 24, 1990 Page 4 In addition to the above, the city council would like the development agreement to address a few items on which they have experienced problems this past year. -Centerville had many complaints in 1989 regarding construction debris. The City Attorney will be consulted as to whether it would be possible to add a section which requires the developer to clean the premises bi-weekly. If he does not do so, the City will take action to clean the premises. The City will then bill the developer. Building permits and occupancy permits will be withheld until the City is reimbursed and the debris is cleaned up. -The developer having an agreement with the homeowners that the boulevard trees be installed by the homeowner appears to cause unanticipated administrative staff time. The City Attorney will be consulted as to whether it would be possible to put a section in the development agreement that assures that the developer will install the trees versus individual homeowners. -The City would like to improve communications with the homeowners. A sidewalk is planned on the west side of Brian Drive within the street right of way. The City Attorney will be consulted on how to help assure that homeowners are aware of pending improvements. motion carried unanimously. storm Drainage Master Plan John stewart, City Engineer, presented the City Council with the storm Drainage Master Plan Update dated January 24, 1990. The city Council noted that basins #3 & #4 as outlined in the plan update are not within the corporate limits of the City of Centerville. stewart advised that the flow in basins #3 & #4 should be properly retained at the corporate boundaries as per the Rice Creek Watershed District. Motion by Haberman, second by Burgstahler to note the acceptance of the storm Draina99 Master Plan Update as prepared by Maier, stewart & Associ~, and to give concept approval to the plan: the storm Sewer Master Plan Update shall be forwarded to the appropriate agencies for review, motion carried unanimously. Meeting Minutes - CC January 24, 1990 Page 5 A copy of the storm Drainage Master Plan is on file with the Clerk/Administrator. Core of Engineers Possible Wetland Identification John stewart, City Engineer, presented a letter to the City Council dated January 24, 1990, per the request of Mayor Haberman and Council member Pelton at a meeting regarding the storm Drainage Master Plan. Maier, stewart & Associates presented an outline of paths to follow to develop a wetland inventory. The City Council appeared to express concern of including an additional agency such as the Core of Engineers in the development of the City. Motion by Burgstahler, second by Neumann to accept Mayor Haberman's offer to review with other City Council members as appropriate the City of Centerville aerials and will input to the City regarding possible wetland identification, motion carried unanimously. A copy of the January 24, 1990 letter is on file with the Clerk/Administrator. Possibility of "One Way" on Progress Road John stewart, City Engineer, presented a letter to the City Council dated January 17, 1990 regarding traffic signing and striping for the Centerville Elementary School. The letter outlined traffic signing, pavement markings and the possibility of a one way street in the area of Main Street, Progress Road and Westview Street. The letter appears to indicate that signing is appropriate in the area, but recommends the installation of a single twelve inch by eighteen inch "No Parking Here to Corner" sign along the south side of Westview Street for east bound traffic in advance of the pedestrian crosswalk across the west leg of the westview Street - Progress Road intersection. It was suggested that this signing could be supplemented by painting the curb yellow. The letter indicates that the striping has become worn and needs to be striped as soon as possible in the spring. It was noted that the skip lane between the two north bound lanes on Progress should be white rather than yellow. With regard to the possibility of a one way street on Progress Road, the letter appeared to indicate that the disadvantages outweighed the advantages of converting to a one way street system at this time. A copy of this letter is on file with the Clerk/Administrator. A carbon copy of the letter shall be given to the Public Works Director. Proposed Rezoning Acorn Creek Motion by Pelton, second by Peterson to table discussion of the Meeting Minutes - CC January 24, 1990 Page 6 proposed rezoning of Acorn Creek until the February 14, 1990 City Council meeting, motion carried unanimously. Proposed R-5 Zoning District - Single Family Estate Residential (sewered) The City Council offered the following comments to be used by the Planning and Zoning Commission in their consideration of the proposed R-5 Zoning District. Burgstahler: Minimum lot size of 25,000 square feet. In contrast to Lino Lakes and Hugo, Centerville may not have the room to initiate 1-2 acre lot sizes. Objecti ve of the district would be quality housing, which may not be exactly related to the square feet of the lot. A second objective is to encourage more building in the City. A concern is also for the existing larger property owners who moved away from the 75 foot lots further south. Suggests at least trying the district. Developers may not build. The time might not be right, but there is a lot of property left in the City. He noted he has competing interests as he is a property owner in one of the areas that may be considered for this type of zoning and on the other hand he has to decide what to do that is right for the City. Feels that 100 foot lots would be ok with a larger square footage. The City needs rules. If there are none, the developers will not make changes to accommodate the City. Has no problem with a minimum 100 front foot. The City needs a good blend of development. Haberman: Pelton Oversized lots may not be in the best interest of the City. Noted that residents are assessed by front foot. Lot siz.e will not necessarily dictate a quality deVilopment. The City could help insure qua~ity homes by accepting creative plats that use the available amenities. Would consider 100 foot or smaller lot widths for an R-5 district. Meeting Minutes - CC January 24, 1990 Page 7 Peterson: The other cities appeared to have good comments with regard to smaller lots and larger homes. He used to be in favor of larger lots, now he tends toward smaller lots. Lino Lakes has smaller lots and large houses in their executive district. If Centerville goes to larger lots, it would appear that we would be back peddling. Would like to see the development that comes into the city add to the tax base. Would consider 100 foot or smaller lot widths for an R-5 district. Things change so drastically within the City that it is difficult to justify adjusting to the needs of the current homeowners. Neumann: Large lots appear to not be favored by the other cities. Would consider 100 foot or smaller lot widths for an R-5 district. It appeared that it was the consensus of all City council members that they would like to see minimum house sizes as proposed in the amendment. It also appeared that it was the consensus of the City Council that a 100 foot or less lot width with a larger square foot requirement would force the back lots to be larger (deeper or wider) and provide a buffer to abutting property owners. Council members Burgstahler, Pelton and Neumann appeared to agree that with regard to the proposed Acorn Creek development that an R-2A zoning would be appropriate south of the most southern east west collector street. They also noted that an R-2 zoning could be appropriate above the east west collector street to the creek. It was noted that the area above the creek could be zoned R-5. The above Council members appeared to feel that the combined zonings of the R-2 and R-5 districts should have an average of at least half an acre. Mayor Haberman appeared to feel that an R-2 zoning should be implemented south of the east west collector street, and R-5 north of the east west collector street. Draft Letter Regarding LGA Cut Tied to General Reserves. Motion by Burgstahler, second by Pelton to $~nd a letter to Representative Joe Quinn and Senator Greg Dahl h~9arding possible LGA cuts being tied to City general fund reserves as drafted by City Staff and amended by the city Council at ~iS meeting, motion ~ Meeting Minutes - CC January 24, 1990 Page 8 carried unanimously. A copy of this letter is on file with the Clerk/Administrator. Software utility System Purchase Motion by Peterson, second by Neumann to approve the purchase of a utility Software System from Quest Data in the amount of $1,295 plus the support in the dollar amount of $250, motion carried unanimously. Meeting Date to Discuss Comparable worth/Personnel It appeared that the consensus of the City Council was to hold the meeting on Monday, January 29, 1990 at 7:30 p.m. Noise Ordinance Motion by Pel ton, second by Haberman to direct City Staff to incorporate a reference to Ordinance #4 with regard to decibel standards and to amend the penalty section as the current fine for misdemeanors is $700.00; the Ordinance shall then be considered adopted by the City Council and printed in the official paper, motion carried unanimously. Fishing pier Clerk/Administrator advised City Council that Wayne LeBlanc had responded positively to the City's request that he coordinate the investigation and implementation of a possible fishing pier to help eliminate some of the pedestrian traffic between Centerville and Peltier Lakes. NEW BUSINESS Lino Lakes Possible Rezoning of 35E Corridor North of Main Street Motion by Burgstahler, second by Neumann to direct City Staff to send a letter to the City of Lino Lakes noting that it would be more consistent with the Centerville Comprehensive Plan if the area abutting the Centerville City limits could be rezoned Commercial or Residential; the Cit"y of Centerville would like to see a bUffering of uses between Residential and Industrial Zoning districts; the Centerville City Council notes that if the area which abuts Centerville is to be rezoned to Industrial that this could result in potential conflicting land uses; the city of Centerville suggests and encourages the use of trees, berming and screening to buffer possible conflicting zoning districts, motion carried unanimously. Meeting Minutes - CC January 24, 1990 Page 9 Consent Agenda Motion by Burgstahler, second by Haberman to approve the Consent Agenda which includes the following items: Adoption of Resolution of #90-~ authorizing for delayed payment of tax on special assessments for senior citizens homestead (1737 Main street). Approval of kennel license application for 1832 Center street contingent upon appropriate dog licenses being obtained for the dogs. The approval of continuation of a special use permit for T.C./s Liquor. Appointments of John Buckbee, Lori Peltier and Charles Brenner to the Centerville Economic Development Task Force. To authorize a "Citizen of the Year" program and approval of the format of the application for said program; the City Council further authorizes the Centerville Economic Development Task Force to decide the recipient of the award with the chairperson of the Task Force to present the award at the annual Christmas party - a plaque will be given. Motion carried unanimously. A copy of Resolution #90-4, the kennel license application for 1832 Center street and the format of the citizen of the Year application is on file with the Clerk/Administrator. Accessory Research Hazardous Material Application It was noted that the Centennial Fire District is aware of the hazardous materials at 7129 - 20th Avenue North and their locations within the building. ASLA project Management Course Motion by Pelton, second by Neumann to authorize Council member Pelton to attend the ASLA Conference on February 23, 1990, the cost of the seminar is $165.00, motion carried unanimously. Payment of Claims ,- Motion by Neumann, second by Burgstahler to accept the current payment of claims, motion carried unanimously. Adjournment Motion by Burgstahler, second by Neumann to adjourn the meeting, Meeting Minutes - CC January 24, 1990 Page 10 motion carried unanimously. Meeting adjourned at 10:20 p.m. Respectfully submitted, ~~~~rJJ. Tamara M. Miltz-Mil~er Clerk/Administrator TMM/dkg RECEIPTS AND DISBURSEMENTS - JANUARY 25 - 31, 1990 BALANCE IN GENERAL FUND AS OF JANUARY 25, 1990 RECEIPTS Bjergo Construction - Park Dedication Fee for 7086 Progress Road T. A. Schifsky & Sons, Inc. - Contractors License 1990 Comfort Plus Heating & Cooling - Htg. Permit #90-03 - 7143 ~Shad Ave. JRS General Contractors - 1990 License Kerry Grosz - Bldg. Permit #90-06 6907 Pheasant Lane Swenson Heating & Alc - Permit #90-04 1844 Prairie Dr. First Seaurity Title -Assessment search Howard Bohanon Homes - Bldg. Permit #90-07 - 1814 Fox Run Crosstown Plumbing - Plumbing permit #90-03 - 1841 Houle Circle Registered Abstracters Inc. - Assessment Search Renee Shubat - Bldg. Permit #90-08 1813 Houle Circle Northwest Title & Escrow - Assessment Search Earl Krueger - Sewer & Street Assessment Payoff Consumers - 4th qtr. 1989 sewer charges - $7,613.62 - Water Charges - $1,039.00 Firstar Hugo Bank - January interest on General Fund Checking Account Disbursements - Checks #3320 - #3328 ASLA Seminar Registration - Registration fee for Carol Zoff Pelton Tamara M. Miltz-Miller - January office salary & milage Mavis Solheid - January office salary Sanna Buckbee - Janaury office salary Debra Gonsior - Janaury salary U.S. West - Hall Phone Northern States Power Co. - Street Lighting Midwest Gas - Gas Utilities - Hall-$185.71 Garage - $215.17 - Park Bldg. - $112.54 Public Employees Retirement Assoc. Janaury PERA Contribution BALANCE IN GENERAL FUND AS OF JANUARY 31, 1990 PETTY CASH CHECKING ACCOUNT BALANCE AS OF Jan. 31, 1990 - $99.14 $ $ $ $ $ $ 400.00 30.00 45.50 30.00 105.95 50 . 50 $ 6.00 $3,361. 58 $ 51. 00 $ 7.00 $ 58.50 $ 6.00 $ 991.67 $8,652.62 .$1 ,369.08 $ 165.00 $1,854.80 $1,019.37 $ 606.51 $ 98.15 $ 50.21 $ 763.87 $ $ 513.42 607.19 $248,655.74 $ 16,534.48 $263,821.14 .$ 5,678.52 $258,142.62 RESOLUTION #90-3 WHEREAS, the City Council of the City of Centerville IDet on Wednesday, January 24, 1990 at City Hall, and WHEREAS, the City Council discussed the property at PIN # 23-31- 22-21-0019 owned by Ida Mae Abresch, with regard to senior citizen deferment, and WHEREAS, PIN # 23-31-22-21-0019 has been split into PIN ~ 23-31- 22-21-0050 and PIN # 23-31-22-21-0051, and WHEREAS, PIN # 23-31-22-21-0051 is still owned by Ida Mae Abresch, and WHEREAS, Ida Mae Abresch is eligible for a senior citizen deferments, NOW, THEREFORE BE IT RESOLVED that the Centerville City Council authorizes for delayed payment of assessments for senior citizens homestead for PIN # 23-31-22-21-0051. Adopted by this Council this 24th day of January, 1990. ~!V~J/1~~ Mayor / Burke & Hawkins - Dec. Legal Fees General - $151.20 - Criminal - $1,452.84 1987 Assessment Appeal - $708.30 Northern States Power Co. - Elect. Util: Hall-$10J.50, Garage-$162.82 Lift #1-$37.09, Lift #2- $69.67 Lift #J-$11.89 - Park Bldg. - $3J.22 Rink Lights -$124.65 - Pumphouse -$212.55 Mediation Services for Anoka County $ Donation for 1990 services @$.07 per capita Anoka County Humame Society - Dec. Animal $ Control Debra Krzenski - Video taping 1-10-90 Council Meeting Quest Data Systems Inc. - Purchase Utility billing system, yearly maintenance fee & Utility billing cards Dan Tourville - 4th qtr. P & Z Meetings $ for Oct. Nov. & Dec. 1989 Katrina Vermeulen - 4th qtr. P & Z Meetings $ Oct. Nov. & Dec. 1989 Lloyd Drilling - 4th qtr. P & Z Meetings $ Oct. Nov & Dec. 1989 Kathy Welk - 4th qtr. P & Z Meetings $ Oct. Nov & Dec. 1989 Tom Wilharber - 4th qtr. P & Z Meeting $ Dec. 1989 Ro-So Contracting, Inc. - Materials used $ by City Maintenance men to raise man holes on sewer system Maier Stewart & Assoc. Inc. - Engineering $ 7,077.41 Services rendered 11-26 thru 12-30-89 Menards - 1 folding stairway for Park Bldg. $ Bob's Circle Plumbing & Heating - labor $ & materials for installing plumbing fixtures in Park Bldg. at Central Park BRC Elections Midwest Region - 100 ledger forms for bookkeeping Chad Leibel - Rink Attendant Salary 12-23-89 thru 1-9-90 First Trust - Principal & interest payment $50,J25.00 on 1987 Street Imp. Bond - Principal - $30,000.00 - - Interest - $20,325.00 Anoka Rubber Stamp - Letterhead & forms Menards - Materials fur ~blic Works Dept. Steve Dixon - Repair & parts for Epson 286 E printer for utility billings Matt Brewster - Rink Attendant Salary 12-23-89 thru 1-20-90 BALANCE IN GENERAL FUND AS OF JANUARY 24, 1990 RECEIPTS AND DISBURSEMENTS January 11 - 24, 1990 nMT~ DISBURSEMENTS CONTINUED $ $ 2,312.34 755.39 75.00 46.08 $ $ 1,607.50 $ $ $ \ ; 22.17 30.00 JO.OO 30.00 JO.OO 10.00 99.00 46.99 525.85 J4.25 112.35 37.35 17.40 55.20 304.02 ~ 67,331.J2 $248,655.74 RBCEIPTS AND DISBURSEMENTS - JANUARY 11 - 24, 1990 BALANCE IN GENERAL FUND AS OF JANUARY la, 1990 RECEIPTS Mark Hoffman - 3rd qtr. Sewer & Water Chrg. $ Dennis Kerchner - Bldg. Permit #90-2 $ Finishing bedroom Paul's Sewer Inc./ A.Well Inc. - $ Contractors License 1990 Stephanie Tyler - Dog License $ Kris Dario - Dog License $ Sherer Construction - 1990 Contractors $ License Mary Schetinski - Dog License $ Roger Fenton - Bldg. Permit #90-3 $ 1844 Prairie Dr. Howard Bohanon Homes - 1990 Contractors $ License Howard Bohanon Homes - Bldg. Permit #90-4 $ 1844 Prairie Dr. Howard Bohanon Homes - Bldg. Permit #90-5 $ 1841 Land Title Inc. - Assessment Search $ National Title Resources - Municipal Water $ Payoff - 1784 Steven Lane Anoka County Treasurer - January Fines $ Centennial Fire District - Depreciation $ on Fire Equipment & Apparatus Columbus Lions Club - Donation for Park $ Equipment Earl Halley - 4th qtr. sewer charge $ Consumers - 4th qtr. sewer charge-$3,412.00 $ - 4th qtr. water charge-$1,177.95 Crosstown Plumbing - Plmbg. Permit #90-02 $ 1844 Prairie Drive Frank Zimny - Photo copy charge $ Smith Heating & A/C - 1990 Contractors $ License & Mechanical Permit #90-02 Gerald Rehbein - Final Plat Application j DISBURSEMENTS - Checks #3296 - #3319 Steven King - Dec. Maintenance Salary Rink Maintenance - $92.75 Telephone Transfer from Gen.Fund to Petty Cash Checking Account Metropolitan Waste Control Commission February Sewer Service Charge 111.00 58.50 30.00 10.00 10.00 30.00 10.00 121. 30 30.00 3,306.10 3,329.88 6.00 834.53 969.39 1,810.85 2 , 500 . 00 30.00 4,589.95 51.00 5.50 95.50 150.00 $ 251. 36 $ 120 . 00 $ 3,376.66 $297,897.56 li> 18,089.50 $315,987.06 Pursuant to due call and notice thereof, the City Council of the City of Centerville held their regular meeting on January 10, 1990 at City Hall. Mayor Haberman called the meeting to order at 7:05 p.m. Present: Peterson, Pelton, Burgstahler, Neumann. Motion by Neumann, second by Burgstahler to accept the minutes of the November 20, 1989 Budget Meeting with a corrected 1990 budget sheet as presented to the City Council at this meeting, aye - Haberman, aye - Pelton, aye - Burgstahler, aye - Neumann, abstain - Peterson, motion carried. Motion by Pelton, second by Peterson to approve the minutes of the December 27, 1989 meeting with the following corrections: page one, paragraph 7 now reads: "page one, paragraph three now reads: '...Aye - Peterson, Burgstahler, Neumann; Nay - Haberman, Peterson,'" amend to read: "page one, paragraph three now reads: '... aye- Pelton, Burgstahler, Neumann; Nay - Haberman, Peterson,'" motion carried unanimously. OLD BUSINESS: Hardwood Pond Estates II Rezoning. Motion by Peterson, second by Burgstahler that per the recommendation of the Planning and Zoning commission the following property shall be rezoned from R1 Rural Residential to R2A High Density Single Family Residential Sewered: The north 10 acres of the west 1/2 of the northeast quarter of the northeast quarter, section 23, township 31, range 22, Anoka County, Minnesota; motion carried unanimously. Hardwood Pond Estates II Proposed Preliminary Plat. Jerry Rehbein, developer for the proposed Hardwood Pond Estates II development, presented a revised preliminary plat. The revisions include drainage easements for the storm water retention pond and drainage ways on lot 7, 8 and 9, block 2, and drainage revisions for lots 1, 2 and 3, block 1. John Stewart, City Engineer, was present and presented the Council with a letter dated January 10, 1990 regarding the Hardwood Pond Estates II Addition. The letter concludes that it is the recommendation of Maier, Stewart and Associates that the preliminary plat of the Hardw90d Pond Estates II development be approved. A copy of this letter is on file with the Clerk/Administrator. A copy of the proposed preliminary plat is also on file with the Clerk/Administrator. Meeting Minutes - CC January 10, 1990 Page 2 council members expressed concern that they would like to see the pad elevations for the homes to be two feet above the flood plain level. It is recognized that the proposed development is not in a flood plain. Jerry Rehbein advised that he felt that raising the levels to 904.4 would not be a problem, and that this could be reflected on the final plat. Motion by Burgstahler, second by Neumann to accept the proposed preliminary plat of the Hardwood Pond Estates II development with the above revisions and with the stipulation that the plat be amended so that the lowest elevation of any house pad not be lower than 904.4, motion carried unanimously. Proposed Rezoning of the Northeast Corner of Main street and 20th Avenue from Industrial to Commercial. The Planning and Zoning Commission held a public hearing on this proposed rezoning on Thursday, January 4, 1990 at 7:15 p.m. Attached to these minutes is a copy of the land area recommended by the Planning and Zoning Commission for rezoning. The City Council expressed concern regarding the configuration of the recommended area for the rezoning. Council member Burgstahler noted that the configuration is not consistent with the current Land Use Plan, and that the City should maintain integrity in the Comprehensive Plan and not deviate from it. Council member Pelton noted that she agreed with Council member Burgstahler and felt that the area east of Royal Meadows shown in the Comprehensive Plan as being high density residential could serve as a buffer to the Royal Meadows residents from Commercial and Industrial uses. Council member Neumann noted that he also agreed. He advised that the City has spent approximately a year and a half to develope the plan, and that it would not be appropriate to make changes now. Mayor Haberman advised that he would like to see the area rezoned as proposed in the Comprehensive Plan Land Use Plan, or as originally proposed in the Public Hearing notice. Motion by Haberman, second by Burgstahler to rezone the prope~ty described as follows: The south one-half of the east one-half of the Northwest Quarter of the Northwest Quarter of section 24, Township Meeting Minutes - CC January 10, 1990 Page 3 31, Range 22, Anoka County, Minnesota. SUbject to roads and easements of record. Also, That part of the west one-half of the Northwest Quarter of the Northwest Quarter of Section 24, Township 31, Range 22, Anoka County, Minnesota, which lies southerly of the following described line: Commencing at the northwest corner of the Northwest Quarter of the Northwest Quarter of said section 24, thence south along the west line of said Northwest Quarter of the Northwest Quarter a distance of 933.54 feet to the point of beginning of the line to be described; thence east parallel with the north line of said Northwest Quarter of the Northwest Quarter to the east line of said west one-half of the Northwest Quarter of the Northwest Quarter and said line there terminating. Subject to roads and easements of record. from Industrial to Commercial; the above legal description coincides with the Centerville Comprehensive Plan Land Use Plan, motion carried unanimously. Proposed Rezoning of the Property Proposed as the Acorn Creek Development (east of Mill Road and north of Centerville Heights). Council member Burgstahler noted that it may be advisable to deny an R2 on the north section of the proposed development as it may be premature at this time due to a need for access from the east for motor vehicle traffic. He noted that until the proposed Centerhill development takes place the large amount of the traffic could filter down on Mill Road. Council member Burgstahler also advised that his definition of the north section of the development would be the area north of the drainage ditch. Council member Pelton noted that she was not necessarily opposed to rezoning the entire development as per the Land Use Plan, however she did note concerns for a need of a north south access. She noted that if both the proposed Acorn Creek and Centerhill developments were to be approved that that would be a lot of houses to sell in the Centerville Area. She also noted concern regarding the park land issue and encouraged the city to not accept wet areas as park land dedications. Motion by Pel ton, second by Peterson to direct City Staff to contact the developers for the proposed Acorn Creek development and Meeting Minutes - CC January -10, 1990 Page 4 the Centerhill development and to work with them in an expeditious manner to coordinate the two proposed developments so that if the City Council were to choose to hold a public hearing regarding the developments or proposed rezoning of the developments there would be adequate information available, motion carried unanimously. Motion by Burgstahler, second by Peterson that the City Council will take no action at this meeting regarding the proposed rezoning of the proposed Acorn Creek development and that city staff will review with the City Attorney the proposal and to ask the opinion of the City Attorney as to whether the City could choose to deny rezoning at this time until traffic flows and park layouts can be addressed, motion carried unanimously. Motion by Burgstahler, second by Neumann to direct City staff to prepare possible ways to implement a change in Ordinance #4 regarding a possible executive zoning district to coincide with pages 80 and 81 and the Comprehensive Plan to be presented to the Planning and Zoning commission for recommendation at their February meeting, motion carried unanimously. Water Extension to Commercial and Industrial Areas. John Stewart, City Engineer, advised that he met with Carolyn Drude, Municipal Financial Advisor, and that she advised that tax increment financing discussions regarding future increments may be approximately two weeks premature. Drude will meet with the County when information is available and then meet with the City Council to discuss impacts of possible future legislation. County Road 14 Improvement. Motion by Burgstahler, second by Neumann to send a letter to Margaret Langfeld regarding city and County issues dated January 10, 1990 as drafted by City staff, motion carried unanimously. Core Charges Sewer and Water. John Stewart, City Engineer, presented a letter dated January 9, 1990 which is a draft of the determination of 1990 sewer availability charge and water connection charge. City Staff will make copies of the draft and will be made available to City Council members for future meeting packets. Storm Water Drainage. John stewart, ci ty Engineer, advised that a draft regarding drainage issues in the proposed Acorn Creek and proposed Center Hill areas would be complete the week of January 18, 1990. Meeting Minutes - CC January 10, 1990 Page 5 Mayor Haberman, Council member Pelton and City staff will meet with the City Engineer on Thursday, January 18, 1990 at 4:30 p.m. to review the draft. Flood Plain Reduction. John stewart, city Engineer, presented the City Council with a letter dated January 10, 1990 regarding the Rice Creek Watershed District work on Clearwater Creek. He suggested that the City Council review the letter and that it could be discussed at the January 24, 1990 City Council meeting. Lake Sanitation. Mary Ayde of Lake Sanitation was present at the City Council meeting. She presented a letter dated January 10, 1990 regarding "refuse collection, general information update". A copy of this letter is on file with the Clerk/Administrator. She noted that 56% of the cost of the service is a basic charge for garbage and rubbish service. She noted that sales tax will not be placed on abatement services such as recycling, yard waste pickup, appliance pickup, furniture and tires, etc. Mary Ayde updated the City Council on compost pickup, user fee or minimum service fee, Anoka County City meeting, Solid Waste Abatement Task Force, Joint Powers Agreement/Funding Request, recycling bins, public education, and the Metropolitan Council Grant as outlined in her letter. She advised that should the City be able to recycle 54 tons of waste, they would be eligible for $8,240.00 in abatement monies. The recycling bins are expected in approximately two weeks. She noted that with regard to applying for a grant for a chipper that other cities will use the chipper also and that it would be appropriate to calculate the percentage of use that would be wi thin the Centerville area and apply for grant monies based upon that percentage. She advised that Anoka County does not yet have a household hazardous service put together as of yet. When it does she noted that funds to implement this type of program could come out of the above $8,240.00 the City would be eligible for through the SCORE program. She noted that plastic is not being recycling at this time because the plastic takes up too much space in the recycling hauler. She asked that residents store the plastic until they are able to obtain a grant and funding for a bailer. She expects this to be the end of February. Mary Ayde presented the City of Centerville with a plaque for exceeding their recycling goals. Motion by Haberman, second by Peterson to direct City Staff to work with Mary Ayde to fill out appropriate grant forms for funding of some of the above services, motion carried unanimously. Mary Ayde also noted that it is possible that the tipping fees Meeting Minutes - CC January 10, 1990 Page 6 could be increasing which could result in an increase in service fees to the City of Centerville. She advised that she would know better after January 11, 1990 when she is meeting with the County. NEW BUSINESS: Charitable Gamblina Association. Renewal Request Minnesota Waterfowl Two representatives of the Minnesota Waterfowl Association were present to address concerns of the City Council. They noted that some of the Charitable Gambling money funds projects such as wetland restoration and lobbying. The Clerk/Administrator noted that the dollar amount of the net profits appeared to be quite a bit lower for the Minnesota Waterfowl Association in 1989 than the net profits of the Columbus Lions Club at the Centerville Lounge and the Trio Inn. The representatives advised that this is due to their averaging expenses over several establishments. Representatives noted that they would be receptive to requests from the Park and Recreation Committee for donations, and that they may have additional monies available for the City with regard to wetlands and parks etc. Motion by Burgstahler, second by Peterson to approve the Charitable Gambling license renewal request from the Minnesota wildlife Federation contingent upon 5% of the net profits being donated to the Centerville Lions Club, motion carried unanimously. OLD BUSINESS: Proposed Noise Ordinance. Motion by Pelton, second by Burgstahler to adopt Ordinance #49, an Ordinance relating to noise providing for the elimination and prevention of prohibited noise and imposing penalties for violation, motion carried unanimously. NEW BUSINESS: Resolution #90-1 1990 Appointments. Motion by Haberman, second by Pelton to discuss the appointment of a City Attorney on a separate vote, motion carried unanimously. Council member Burgstahler who is the planner liaison noted that wi th regard to a City Planner it would be appropriate to have someone in mind that would be available to call on if needed. He noted that he had reservations on the service of the current planner. He advised that as developers come in they do pay for their own planner services through the City, and that the City has Meeting Minutes - CC January 10, 1990 Page 7 received good comments in the past, and this type of input should be continued. Motion by Burgstahler, second by Haberman to adopt Resolution #90- 1 which is attached to and made a part of these minutes; it is noted that no City Planner was appointed, and that the issue of a City Attorney will be discussed separately, motion carried unanimously. City Attorney Appointment. Jerry Peterson, city Attorney Liaison, suggested that the City Council be supplied with copies of all attorney bills for the next five to six months for both Burke & Hawkins and Barry Blomquist so that the City Council could better understand the services of the City Attorneys. Motion by Peterson, second by Neumann to direct City staff to include in city Council packets all Attorney bills for the next five to six months, the city staff will also pull and make copies of all Attorney bills for both Burke & Hawkins and Barry Blomquist for the last twelve months and present them to the City Council, motion carried unanimously. Motion by Neumann to table appointment of city Attorney for five to six months, motion withdrawn. Motion by Peterson, second by Burgstahler to appoint Bill Hawkins and John Burke as City Attorney's; to also appoint Barry Blomquist as City Attorney to be used in cases of conflict of interest; aye - Peterson, Pel ton, Burgstahler, Neumann; nay - Haberman; motion carried. Resolution #90-2 Fee structure. Motion by Burgstahler, second by Haberman to adopt Resolution #90- 2 which is attached to and made a part of these minutes; the changes from 1989 to 1990 regarding fee structures are as follows: Assessment Searches: 1989 - $6.00 per search, 1990 - $7.00 per search; Lot Splits: 1989 - $125.00, 1990 - $90.00; Maps and charts: 1989 - $10.00, 1990 - $5.00; Mileage Rate: 1989 - $.22 per mile, 1990 - $.25.5 per mile; Park Dedication Fee: 1989 - $400.00 per dwelling unit, 1990 - $550.00 per dwelling unit for park land dedication Meeting Minutes - CC January 10, 1990 Page 8 plus $150.00 per dwelling unit for trail $150.00 trail dedication fee will subdivisions that install sidewalks requested by the City of Centerville; dedication; be wai ved and trails the in as Damage deposits: Added in 1990 - $200.00; motion carried unanimously. DNR Rural Community Fire Protection Program. Motion by Peterson, second by Neumann to direct City staff to request assistance from Chief Archie Gay to help them fill out an application for funding for Civil Defense sirens for the City of Centerville, motion carried unanimously. Consent Agenda. Motion by Peterson, second by Burgstahler to approve continuance of special use permits as outlined in the individual permits for: the Centerville Plaza, the Living Waters Lutheran Church, Eagle Trucking, Accessory Research Auto Body Use, and Villas Townhouses; the following kennel licenses will be approved for the 1990 year upon receipt of appropriate fees from the property owners: 6882 Centerville Road 1736 Centerville Road 1594 Peltier Lake Drive the above Kennel licenses are approved contingence upon no changes in the most recent application; the fOllowing rink attendants shall be hired to work at the Central Park pleasure skating and hockey rinks for the 1989 - 90 skating season: Matt Brewster Chad Leibel Jim DeMars; the following vacation days shall be approved for the Clerk/Administrator: Meeting Minutes - CC January 10, 1990 Page 9 February 12, 13, 14 and 15, 1990 motion carried unanimously. Centerville Fire Rating. Motion by Neumann, second by Peterson to direct City staff to investigate the reduction of fire ratings wi thin the City of centerville, motion carried unanimously. Gun Range Permit. Motion by Haberman, second by Burgstahler to approve renewal of the 4H Shooting Sports Gun Range permit upon payment of the permit fee, motion carried unanimously. LGA as it Corresponds to City Reserves. City Staff shall draft a letter to Legislative Representatives for the City of Centerville regarding the City's concerns regarding the possibility of future LGA cuts as tied to City reserve dollar amounts. Payment of Claims. Motion by Peterson, second by Haberman to approve the expenditures of the Centennial Fire District as submitted, motion carried unanimously. Motion by Neumann, second by Burgstahler to approve the current payment of City claims, motion carried unanimously. Appointment of Centennial Fire District Signatory. Motion by Burgstahler, second by Haberman to appoint Council member Neumann as Centerville's representative signer for the Centennial Fire District, motion carried unanimously. Adjournment. Motion by Burgstahler, second by Neumann to adjourn the meeting, motion carried unanimously. Meeting adjourned at 10:05 p.m. Respectfully submitted, :1~:11:~Jftl Clerk/Administrator ;.. ! '.... ( .. ri/I I -/ l_1 f c_ ~ Nort/' we-sf corner of Ihe NW Y+ of' fhe N'W Y4 of' $e~. 24/ -r 3~ I? 22 A/orlh line of'.;he /Vw!4 of I-Ae NW!4 , \ , \ , ~ I \) ~ ~ ~ .. ~ I~ ~ I ~ ~ ~ ~ \1~ \ I ~ .\':~ ' '~, . ': ~ "t ';::: I "'\..~ CI) . 1,\ I I I \ \ \ J '" '" ' I \i,1 '\ 'I ~f ' I' I '\ I ,I ~ '. , '~ ... , "" ' ... " , ,,,-& l\ \ IX' I I.; '" \ I , , '/ POinrof' 'Be9innin9 k , " , ,,' \ \1 "\ ~I 'l \ -\ \ i~ v ,'" "', -' rJ~f? ~AO I~ ~~~ l' r I 1"1 I ,<' - I I I ,~ \ ,.. ( i .....1 '-l . '..,~.. .. f') -, \ (...., -,,' ... I ~.. I- v ,-., 1 I I ~.. I , ~ ~ -----------~ Line Para/lei wi-fh .fhe /IIor#, line of'.fne NW~ oI'#>e ~wn. \1 ~, ~ &.'\ I . ~, . '( I \I i~O ~1t1' p~OP MAIN $TREEr I +-"I~J - Maier Stewart & Associates Inc. - ~ rroposed description of the property to be rezon~d from Industrial (I-I) to Commercial (8-1) at the northeast corner of 20th Avenue and Main Street. The south one-half of the east one-half of the Northwest Quarter of the Northwest Quarter of Sect~o~ 24, Township 31, Range 22, Anoka County. Minnesota. Subject to roa~s and easements of record. Also. That part of the west one-half 3f the Northwest Quarter of the Northwest Qu~rter of Section 24, Township 31, Range 22, AnOka County. Minnesota, which lies southerly of the follo~ing described l~ne: Commencing at the northwest corner of the Northwest Quarter of the Northwe~t Quarter of said Section 24, thence south along the west line of said Northwe~t Quarter of the No~thwest Quarter a distance of 933.54 feet to the point of beginn;ng nf the line t~ be described: thence east para 11 e 1 with the lIo:"th 11 ne of s",i d Northwest Quarter of the Northwest Qua,'ter to the east 1 ine of said west one-hal f of the Northwest Qul'\rter of the Northwest Quarter and said line (here terminating. Subject to roads ~nd easements of record. * 'lj i /1 L--Jr_i l I ~ / At .. ~j / t i I hereby certify that this plan, surveyor report was prepared by me or under my direct supervisicn and that I mn a duly Registered land Surv~yor ~ of the State of Minnesota. Dated this ~ day of . 19~. ~L.g ~-r/V Reg. No. / L 4'Zz..- PROPOSED REZONING FOR CITY OF CENTERVILLE / .. .-~ '....-- -~---", ....,~ " . . oJ' .-"' , .... ; . , " ~ · . Public lIeH1",... proPo~ t'fao/V;" ~ p.,. z · PlOposJJ ,..~'" . (flus" j.,lfI! " 2 I' N. If. CORNER SEe. 24 I, I' It: .- r,. - , , P: ~" : r'-.~ .- I ~. (3(,4"0) ----- ---- I I' ~ t ~ - ~ " ~ . ~ ~:i! ~!. f'" :.... I'd ..1 f/J ;;... J .,~ , , - - I I l ..." '" ...... .... :.:.,,~..'-..../.';'N,i7r., . ........ .. dill'!:."'" ,.q,.;lo;". "~ .....,...... ......-.r... ^..;...v...<t.;it"''''''~'''S'''''';04.. ~ -. ....i, ~ .~~ " . . 4 , , f I t f l I .~; ot\\I\t4 ~ ~2aQ.0'\(~ - 9J\\"\"~y.~ ).\\~J:. · t^"'t>~ ~-'I' \,~~~<\', -. S '+ <; .". ~I\' J~ ,,<<~\..\ t (\ " ~.,.,....., .{..: '. ..... ;f' t > 1";" ;"'d"... 4__""';'.". ,,*"~.,,:~( I~~ ... ~.;~\:~ ~'''i-+ <;~.,;-..d ~~44' .,;,... "';'"d'l.' "'-I.~~~-'<<-t~~,,, ,"'.;.",;/.J-< , .~ f t, ;i ~ . ~ , t ~ ~ i .1l"I..,......J ~ . ~ RESOLUTION #90-1 WHEREAS, the City Council of the City of Centerville met on January 10, 1990, at 7:00 p.m. at City Hall; and WHEREAS, the City Council discussed appointments for the 1990 year; THE CITY OF CENTERVILLE HEREBY RESOLVES, that the following persons are hereby appointed to the named positions; -Health Officer Anoka County Comprehensive Health Department; -Health Officer #1 - Walter Neumann; -Health Officer #2 - George Haberman; -Official Depository - First State Bank of Hugo, and Twin City Federal Savings and Loan - Maplewood; -Official Paper - Quad Community Press; -Weed Inspector - George Haberman; -Building and Plumbing Inspector - Metropolitan Inspection Service; -Assessor - Anoka County; -Director of Public Works - Orville Hughes; -Clerk/Administrator - Tamara Miltz-Miller; -Employee Review Board - Walter Neumann, George Haberman; -Fire Protection - Centennial Fire District: District Chief, Archie Gay (until July 1, 1990 or amended by the Centennial Fire District Steering Committee); Station #3 Chief, Art Mohler; Assistant Station #3 Randy Rolstad; Station #1 Chief, Rick Bangert; Assistant Station #1, Glenn Olson; Station #2 Chief, Lance Olson; Assistant Station #2 Jon Rector; -Fire Marshal Randy Lauderbaugh; Mike Mench, Dick Robischon Assistants; -Centerville Centennial Fire District Steering Committee members - Walter Neumann, Carol Pelton; George Haberman alternate; Tamara Miltz-Miller staff representative; -Police Protection - Lino Lakes Police Department; -Police Liaison Representatives Joe Pelton and Wayne Hanson; -Community Advisory Committee Representative - Tamara Miltz- Miller; -City Attorney John Burke and Bill Hawkins; Barry Blomquist (in cases of conflict of interest); -Attorney Liaison - Jerry Peterson; -City Engineer John Stewart, Maier, Stewart, and Associates; -Engineer Liaisons - Carol Pelton, Bob Burgstahler; -Planner Liaison - Bob Burgstahler; -Auditor - Abdo, Abdo, & Eick; -Animal Control - Greater Anoka County Humane Society; -Acting Mayor - Walter Neumann; -Planning and Zoning Commission - Dan Tourville, Kathy Welk, Tina Vermeulen, Lloyd Drilling, Tom Wilharber, ,. .y alternating council liaison; -Park and Recreation Committee (Steve Dixon and Gerry LeTendre were appointed for two year terms in 1989), Linda Drilling, alternating council liaison; -Centerville Economic Development Task Force - Dick Hubers (Chair), Leon L'Allier, Dan Tourville, Gordon Rehbein, alternating liaison; -Emergency Services Director (Civil Defense) - Dale Larson; -Cable TV Representative - Ted Gonsior, Director; Walter Neumann, Alternate Director; -Light Rail Transit Representative - Mark Glocke; -District Memorial Hospital Board - Yvonne Hendrick; -City Forester - Marty Asleson; -Historical Committee - Linda Drilling (other members have already been appointed indefinitely); -Facilities Task Force - Sue Hendricks; -Centerville Task Force on Hazardous Roads - Myra SpijerJ Maureen Asleson; -Senior Transportation Representative - Carol Pelton; -Regional Transit Board Representative - Carol Pelton; -Municipal Financial advisor Carolyn Drude, Ehlers and Associates. 1L4fl < LU~. /Mayor.7 / .AII...--"J-_ ./ ATTEST: r- RESOLUTION #90-2 A RESOLUTION APPROVING FEE STRUCTURE FOR 1990 THE CITY OF CENTERVILLE RESOLVES: Section 1. The following fees for indicated sales, permits and licenses are approved: TITLE E.EES. $ 7.00 $ 6.00 See Exhibit IIAu $ 15.00 $ 30.00 $ 200.00 $ 100.00 $ 10.00 $ 1. 00 $ 5.00 $ 150.00 $ 25.00 Assessment Search Bingo Permit Building Permits Cigarette License Contractors License Damage Deposit Dance Permit Dog License Replacement Tag Filing Fees Final Plat Fee - Filing Kennel Permit Fee Liquor Licenses: 3.2 Beer Permits - Special Events $ 35.00 plus $5.00 for each additional day $ 100.00 $ 10.00 $2,000.00 $ 250.00 $ 200.00 $ 250.00 $ 90.00 Off-Sale Liquor Off-Sale Non-Intoxicating Liquor On-Sale Liquor On-Sale Non-Intoxicating Liquor Sunday Liquor License Wine License Lot Splits Resolution #90-2 page two Maps and Charts Mileage Rate Mining/Grading Permits Park Dedication Fees - per dwelling unit Land dedication Trail dedication Park Ballfield Use - Per Tournament Permit Surcharge Photo Copies Plumbing Perrni ts Preliminary Plat Fee - Filing PUD Application Fee Rezoning Requests Special Use Permit Variance Request Wild and Exotic Animal Permit Fee $ $ $ 5.00 0.255 per mile 50.00 $ 550.00 (50% deficit reduction 50% park improvement) 150.00 (waived if developer installs trails and walkways per City Council) $ $ 200.00 See Exhibit "B" $ 0.25 per page (one side) See Exhibit "A" $ 150.00 $ 150.00 $ 175.00 $ 50.00 $ 75.00 $ 25.00 .' Resolution #90-2 page three Section 2. These fees shall become effective on approval by the City Council of this resolution. 4$~/ / M~yor Attest: ~ ~ u '"O-~IN?f / { . - JJflr Clerk/A~i~S ~~~ ,.. )- , EXHIBIT A BUILDING PERMIT FEES TOTAL VALUATION En $1.00 to $500.00 $15.00 $501.00 to $2,000.00 $15.00 for the first $500.00 plus $2.00 for each additional $100.00 or fraction thereof, to and including $2,000.00 $2,001.00 to $25,000.00 $45.00 for the first $2,000.00 plus $9.00 for each additional $1,000.00 or fraction thereof, to and including $25,000.00 $25,001.00 to $50,000.00 $252.00 for the first $25,000.00 plus $6.50 for each additional $1,000.00 or fraction thereof, to and including $50,000.00 $50,001.00 to $100,000.00 $414.50 for the $50,000.00 plus $4.50 for additional $1,000.00 fraction thereof, to including $50,000.00 first each or and $100,000.00 to $500,000.00 $639.50 for $100,000.00 plus each additional fraction thereof. the first $3.50 for $1,000.00 or $500,001.00 to $1,000,000.00 $2,039.50 for the first $500,000.00 plus $3.00 for each additional $1,000.00 or fraction thereof, to and including $1,000,000.00 $1,000,000.00 and up $3,539.50 for the first $1,000,000.00 plus $2.00 for each additional $1,000.00 or fraction thereof. Other Inspections and Fees: 1. Inspections outside of normal business hours. . $30 per hr. * (minimum charge - two hours) 2. Reinspection fees assessed under provisions of Section 305(g). . . . . . . . . . . . . . . . .$30 per hr.* . ,.. .. EXHIBIT A BUILDING PERMIT FEES Page 2 Other Inspections and Fees - continued . . . 3. Inspections for which no fee is specifically indicated . . . . . . . . . . . . . . . . $30 per hr. * (minimum charge - one-half hour) 4. Additional plan review required by changes, additions or revisions to approved plans. . . . . . . . .$30 per hr.* (minimum charge - one-half hour) *Or the total hourly cost to greatest. This cost shall equipment, hourly wages and involved. the jurisdiction, whichever is the include supervision, overhead, fringe benefits of the employees PLUMBING PERMIT FEES $5.00 for each opening, plus a 50 cent City Fee. 't , \ \ .. '" ~ Oulldlng Codos & Standards Division 408 MotroSquaro l3ulldlng 7th and Robert Streets SI. Paul. MN 55101 (612) 296-4639 Exhibi t B If you ar. admlnllterlng the Build. Ing Code for other munlclpelltlu. plelle list them on the reverse Ilde. IJ~_., . ..: ~ ' ,~~,~,/ BUILDING PERMIT SURCHARGE REPORT ;partment of, .dministration, . Quarter Ending Year (POPULATION 20,000 OR LESS) Reporting Unit County I Telephone No. (Include Area Code) Municipality Addren City. State. Zip Name 01 Dullding Official 0.0. ClIIliflclIlloll NlIllIhur I TollIl>hono No.llnclllde Allin Cndlll IFee Lesa Than $1000) IF.. Mar. Than $10001 Type of Permit: Number 01 Number 01 Permits Total Permit. Fe. Total Plumbing Times 50~ Times .0005 Electrical Times 50~ Times .0005 Mechanical Times SOt Times .0005 Other Times SOt Times .0005 Total $ Total $ Total part "A" $ PART "A" PERMITS BASED ON FIXED FEE: PART "B" PERMITS BASED ON VALUATION: The surcharge computation Is based on the valuation of construction. Valuation shall be based on Table established by the Division. Whele Valuation of Construction Per Permit Issued Is: $1,000.000 or Less $1,000.000 to $2,000,000 S2,000,000 to $3,000,000 $3,000,000 to $4.000,000 $4,000.000 to $5,000,000 $5,000,000 and over Number of Permits Total Valuation Total $ M.. , .000.000 N/A.. Not Applicable (Shaded Area DivIsIon Use Only) TOTAL PART "8" $ TOTAL PART I'A" AND "B" SURCHARGE $ LESS 4% RETENTION TOTAL SURCHARGE REMITTED (CHECKS MADE PAYABLE TO "STATE TREASURER'" I hereby certify the Information contained herein to be true and correct. Signed Title Date Original must be fully completed and sent together with surcharge remittance, to the State Building Inspector, 408 Metro Square Building, Seventh and Robert Streets, 51. Paul. Minnesola, 55101 by tho 15th or tho month rollowing tho roporting month. Duplicate may be retained ror your files. Checks are to be made payable to the State Treasurer. BC.OOOU.oZ . DATE: January 8, 1990 TO: City Council City of Circle Pines City Council City of Centerville City Counci 1 City of Lino Lakes FROM: Neal Benjamin SUBJECT: Ratification of expenditures and approval for payment of December expenses. Your approval of December expenses listed on the attached copy of the Check Journal, checks 3721 through 3843 and 100 through 101 in the amount of $ 40,594.12 is hereby requested. NB/hc cc: 1 Circle Pines City Council 1 Centerville City Council 1 Lino Lakes City Council 2 File CHECK JOURNAL DATE 12/31/89 CLIENT 360 SOURCE 20 PAGE 1 EMP CHECK ACCOUNT AMOUNT NET AMOUNT DESCRIPTION 1 3721 5400 323.00 323.00 ARCHIE GAY 2 3722 5425 107.33 107.33 JILL GLAD 3 3723 5300 10.00 10.00 PETTY CASH 4 3723 5210 24.72 34. 72 PETTY CASH 5 3724 5395 59. 56 59. 56 OXYGEN SERVICE CO. 6 3725 5210 388.35 388.35 E. A. M. 7 3726 5385 248.00 248.00 CITY OF LINO LAKES 8 3727 5312 370.00 370.00 COMP MED CARE 9 3728 5390 27.00 27.00 DYNA-MED 10 3729 5360 25.00 25.00 NAT'L VOL. FIRE COUNCr 11 3730 5355 21.38 21. 38 EMERALD OFFICE SUPPLY 12 3730 5350 203. 50 224.88 EMERALD OFFICE SUPPLY 13 3731 5210 27.30 27. 30 TRIPPELS MARKET 14 3731 5211 60.65 87.95 TRIPPELS MARKET 15 3732 5210 588.61 588.61 COAST TO COAST 16 3733 5370 100.00 100.00 SALVAGE DIVERS 17 3734 5210 256.01 256.01 ZEP MANUFACTURING 18 3735 5385 93.26 93.26 CIRCLE PINES UTILITIES 19 3736 5360 50.00 50.00 RICHARD COLEMIER 20 3737 5210 295.08 295.08 BAUER BUILT 21 3738 1900 316.20 316.20 MARTY ASLESON '=''=' 3739 1900 889.95 889.95 RICK BANGERT 3740 1900 285.60 285.60 GERRY BERG c:.... 3741 1900 555.90 555.90 ROBERT BERG 25 3742 1900 345.39 345.39 MERRILL CAMEL 26 3743 1900 122.40 122.40 JERRY CISEWSKI 27 3744 1900 66.30 66.30 DES ENGLUND 28 3745 1900 86.70 86.70 BRAD GULSVIG 29 3746 1900 682.77 682. 77 MICHAEL BROKER 30 3747 1900 408.00 408.00 CARLA HANSON 31 3748 1900 202.99 202.99 KEN HARTLINE 32 3749 1900 204.00 204.00 ORVILLE HUGHES 33 3750 1900 81.60 81.60 GARY HUNSTAD 34 3751 1900 549.75 549.75 ARCHIE GAY 35 3752 1900 458. 15 458. 15 GLENN KERFELD 36 3753 1900 147.90 147.90 MICHAEL CARTER 37 3754 1900 206.33 206.33 DAVID KOGLER 38 3755 1900 255.00 255.00 DALE LARSON SR. 39 3756 1900 723.35 723.35 RANDY LAUDERBAUGH 40 3757 1900 331. 50 331. 50 LARRY LAZARZ 41 3758 1900 239. 70 239. 70 STEVE LEE 42 3759 1900 127. 50 127. 50 ROD GILBERTSON 43 3760 1900 79.0~ 79.05 DON LOCKWOOD 44 3761 1900 229. 50 229. 50 ED LOSCHEIDER 45 3762 1900 670.65 670.65 MIKE MENCH 46 3763 1900 568.65 568.65 ART MOHLER 47 3764 1900 62.32 62.32 GARY NIEMI 3765 1900 10.20 10.20 FRED KLINGER 3766 1900 484. 50 484. 50 GLEN OLSON 50 3767 1900 459.00 459.00 LANCE OLSON . DATE 12/31/89 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 72 ... 75 76 77 78 79 80 81 82 83 84 85 86 87 88 89 90 91 92 93 94 9:5 96 97 luO EMP CHECK 3768 3769 3770 3771 3772 3773 3774 3775 3776 3777 3778 3779 3780 3781 3782 3783 3784 3785 3786 3787 3788 3789 3790 3792 3793 3794 3795 3796 3797 3798 3799 3800 3801 3802 3803 3804 3805 3806 3807 3808 3809 3810 3810 3810 3811 3812 3813 3814 381:5 3816 CLIENT ACCOUNT 1900 1900 1900 1900 1900 1900 1900 1900 1900 1900 1900 1900 1900 1900 1900 1900 5400 5425 5510 5510 5370 5370 5305 5305 5300 5510 5212 5370 5212 5380 5380 5210 5385 5380 5210 5360 5395 5300 5350 5510 5211 7010 7020 7030 6010 6030 5350 5305 5305 5305 CHECK ,""OURNAL 360 AMOUNT 96.90 311. 10 164.87 247.35 386.07 323.85 529. 55 34.86 249.90 151. 15 92.31 147.90 10.20 72.36 234. 56 391. 70 323.00 107.33 50. 00 50.00 30.00 40.00 170.99 456.00 24.75 1.088.58 7. 50 825.00 199.70 52.46 50.91 196.91 128.05 15.26 121. 07 36.00 58.80 234. 50 55.38 50.00 77.99 1.488.00 2.431.75 330.25 4,109.3:5 1.810.8:5 139. 15 1,252.00 110. 00 105.00 SOURCE 20 NET AMOUNT 96.90 311. 10 164.87 247.35 386.07 323.85 529. 55 34.86 249.90 151. 15 92. 31 147.90 10.20 72.36 234. 56 391.70 323.00 107.33 50.00 50.00 30.00 40.00 170.99 456.00 24. 75 1.088.58 7. 50 825.00 199.70 52.46 50.91 196.91 128.05 15.26 121. 07 36.00 58.80 234.50 55.38 50.00 77.99 1.488.00 3,919.75 4.250.00 4.109.35 1.810.85 139. 15 1.252.00 110.00 105.00 PAQE 2 . DESCRIPTION ,""EROME PETERSON MIKE PETERSON PAT PORTER '""ON RECTOR ,""UNE RODRIQUEZ DICK ROBISCHON RANDV ROLSTAD CHARLES SANDEV STEVE SHIKOWSKV ,""OHN SPETH ,""OHN STEIMER BILL STEPHAN TERRV SWEENEV ,""ERRV SUNDBERQ ALLEN TASCHUK DANNV VOLK ARCHIE GAV JILL GLAD BILL BRUEN DEBBIE OONSIOR ,""EROME CISEWSKI ROD OILBERTSON ART MOHLER MID CENTRAL, INC. UNIFORMS UNLIMITED TWIN STAR ADVERTISING ALL FIRE TEST, INC. ANOKA TECH INST. ROSEVILLE RADIO U.S. WEST COMM U.S. WEST COMM E. A. M. ANOKA ELECTRIC AT &c T COMM INTER STATE LUMBER POSTMASTER OXYGEN SERVICE CO. AMERICAN LINEN CO. COpy SALES QUS WELTER TOM THUMB CENT RELIEF ASSN. CENT RELIEF ASSN. CENT RELIEF ASSN. CITY OF CIRCLE PINES CITY OF CENTERVILLE FIRE INST. ASSN. OF MN OSWALD FIRE HOSE GLEN OLSON ED LOSCHEIDER ~ DATE 12/31/89 101 102 103 104 105 106 107 108 109 110 111 112 113 114 115 116 117 118 119 120 121 122 1 1 125 126 127 128 129 130 131 EMP CHECK 3817 3818 3819 3820 3821 3822 3823 3824 3825 3826 3827 3828 3829. 100 101 3830 3830 3830 3831 3832 3833 3834 3835 3836 3837 3838 3839 3840 3841 3842 3843 CLIENT ACCOUNT 5210 5390 5305 5305 5350 5212 5385 5305 5380 5360 5210 5210 5360 5425 5400 5212 5510 5020 5305 5370 5305 5211 5355 5312 5350 5212 5360 5210 5212 5350 5360 546,354 CHECK JOURNAL 360 AMOUNT 52. 50 53. 12 28. 50 199.00 13.23 59. 55 312.84 87. 50 2. 78 25.00 11.81 0.00 240.00 107.33 751.95 2.95 37.31 57.07 581. 59 370.00 2,520.00 73.24 624. 75 185.00 358. 76 147.65 25.00 165.03 667. 55 22.35 10.00 SOURCE 20 NET AMOUNT 52. 50 53. 12 28. 50 199.00 13.23 59. 55 312.84 87. 50 2. 78 25.00 11. 81 0.00 240.00 107.33 751. 95 2.95 40.26 97.33 581. 59 370.00 2,520.00 73.24 624. 75 185.00 358.76 147.65 25.00 165.03 667.55 22.35 10.00 40,594.12 . PAGE 3 DESCRIPTION MIKE PETERSON UNIV. MEDICAL SERVo SAFEWAY SLING MID CENTRAL, INC. PETTY CASH ROSEVILLE RADIO CIRCLE PINES UTILITIES CLAREY'S SAFETY EQUIP AT & T COMM FIRSTAR HUGO BANK SCIENTIFIC INT'L RESEA MN STATE FIRE CHIEFS .JILL GLAD ARCHIE GAY PETTY CASH PETTY CASH PETTY CASH MN CONWAY FIRE & SAFET JAMES K. HElM MID CENTRAL, INC. TRIPPELS MARKET HOME SAFETY EQUIP COMPo MEDICAL CARE EMERALD OFFICE SUPPLY ROSEVILLE RADIO GREGORY PAYETTE COAST TO COAST CLAREY'S SAFETY EGUIP COPY SALES, INC. ROGER E. MECHELS RECEIPTS AND DISBURSEMENTS - JANUARY 1 - 10, 1990 BALANCE IN GENERAL FUND AS OF JANUARY 1, 1990 RECEIPTS - Northwest Title & Escrow - Assessment search $ Northwest title & Escrow - Verify accuracy $ of Legal Description Graden Corp. - 1990 on sale, off sale & cigarette licenses R.D.M. Investments - Waterworks 1990 Liquor & Cigarette Licenses Trippel's Market - 1990 Cigarette & non-intox. Malt Liquor licenses Midwest Heating - Heating permit #1 1835 Houle Circle Riccar Heating - 1990 Contractor's License National Builders - 1990 Contractor's License House of Chu - 1990 Wine & on sale non- Intox. Liquor Licenses Dennys Plumbing - Plmbg. permit #1 & water meter charge Bjergo Construction - Bldg. Permit #90-1 & Contractors License - 7086 Progress Rd. A & B Construction - 1990 Contractors License Concrete Systems, Inc. - 1990 Contractors License Comfort Plus Heating & Cooling - 1990 Contractors License Jim Stevens Construction - 1990 Contractors License Northwest Closing Center - Assessment Payoffs for 1873 Fox Run Northwest Closing Center Assessment payoffs - 7227 Peterson Trail Northwest Closing Center - Assessment payoffs - 7223 Peterson Trail Northwest Closing Center - Assessment payoffs - 1823 Houle Circle T.C. 's Liquor - 1990 on sale liquor license & citarette license Carol Zoff Pelton & Burke & Hawkins Money for Christmas Party dinner ""'ll DISBURSEMENTS - Checks #3266 - #3295 Telephone Transfer from General Fund to Petty Cash Checking Account Centennial Fire District - 1st. qtr. 1990 Centerville's share of budget with Capital Expenditures 6.00 60.00 $2,315.00 $2,925.00 $ $ $ $ 25.00 30.50 30.00 30.00 500.00 216.00 $ $ $3,230.35 $ $ $ $ $ $ $ $ $ li> 30.00 30.00 30.00 30.00 859.85 859.85 859.85 859.85 115.00 31. 60 $ 100.00 $9,998.09 $308,047.57 1> 13,073.85 $321,121. 42 $ 856.81 $ 464.86 Metropolitan Inspection Service - 4th qtr. $ 250.00 -Adm. fees for SAC Charges to Bldg. Inspector Carol Pelton - Jan. Council Salary $ $50.00 - Medicare Tax - ($.73) Jerry Peterson - Jan. Council Salry $ $50.00 - Medicare Tax - ($.73) Wa11er Neumann - Jan. Council Salary $ $50.00 - Medicare Tax ($.73) Bob Burgstahler - Jan. Council Salary $ $50.00 Medicare Tax ($.73) George Haberman - Jan. Council Salary $ 147.82 $150.00 - Medicare Tax - ($2.18) Jim DeMars - Rink Attendant Salary $ 127.62 Dec. 23 thru Jan. 7, 1990 AT&T - Long Distance calls $ 2.71 Anoka Rubber Stamp - 200 printed $ 39.15 Mechanical Permits .?",~e tropoli tan Inspection Service - 4th q tr. $8,679.38 .~. fees for Bldg., Pluming & Heating permits Emerald Office Supply - Misc. supplies $ 89.51 Lightning Printing - printing of 500 $ 115.75 newsletter, collate & staple License Bureau - 1990 license plate fees $ for 1975 Ford Truck & 89 Chev truck Granger's Inc. - Diesel for truck $ Internal Revenue Service - Federal & Soc. $ Sec. Tax adjustment on 1988 Quartely reports filed on Form 941C Public Employees Retirement Assoc. - Insurance premiums - payroll deductions for D. Larson, M. Solheid & O. Hughes Emergency Apparatus Maint. Inc. - Repair & parts for City dump truck Ryco Supply Co. - tissue & soap dispensers & soap for Park Building Press Publications - December Legals Midwest Gas - Gas Utilities: Hall - $204.82 - Garage - $264.39 Park Bldg. - $121.25 Anoka Electric Coop. - 6 street lights Trippel's Market - Gen City Supplies ~GaSOline & supplies for City truck RECEIPTS AND DISBURSEMENTS -JANUARY 1 - 10, 1990 p:..ge Two DISBURSEMENTS CONTINU~D Orville Hughes - Dec. Maintenance Salary Rink Maintenance - $84.15 Dale Larson - Dec. Maintenance Salary Rink Maintenance - $160.88 49.27 49.27 49.27 49.27 27.00 61 . 50 87.68 $ 27.00 $ $ $ $ 111. 47 80.90 9.00 590.46 $ $ 28.96 65.15 RECEIPTS AND DISBURSMENTS JANUARY 1 - 10, 1990 PAGE THREE DISBURSEMENTS CONTINUED Corner Express - 42.1 gal. gas for City Truck-$ Hugo Feed Mill - Supplies for Public Works $ City & Park Dept. - $10.96 Commissioner of Revenue - 4th qtr. State $ Wi tholding Taxes Steve Dixon - Reimbursement for phone jack $ & wire for Park Bldg. project State Treasurer - 4th qtr. 1989 Blumbing ~ Heating & Building surcharge fees BALANCE IN GENERAL FUND AS OF JANUARY 10, 1990 .r ~ 45.64 146.34 498.00 14.73 361. 25 $ 23,223.86 $297,897.56 RECEIPTS AND DISBURSEMENTS - DECEMBER 28 - 31, 1989 BALANCE IN GEN~RAL FUND AS OF DECEMBER 28, 1989 RECEIPTS Firstar Hugo Bank - Dec. interest on - General Fund Checking Account DISBURSEMENTS - Checks #3260 -#3265 Tamara M. Miltz-Miller - Dec. Salary Milage & expenses Mavis Solheid - Dec. Salary & milage Sanna Buckbee - Dec. Salary & milage Debra Gonsior - Dec. Salary & milage Public Employees Retirement Assoc. Dec. PERA Contribution Firstar Hugo Bank - 4 th qtr. Dec. Soc. Sec. Federal & Medicare Tax deposit ~1, 127.02 $1,342.93 $ 523.09 $ 480.53 $ 254.38 $ 509.24 ~1,527.32 BALANCE IN GENERAL FUND AS OF DECEMBER 31, 1989 Petty Cash Checking Balance As of Dec. 31, 1989 - $68.70 ~ $311,558,04 J$ 1,127.02 $312,685.06 $ 4,6 37 . 49 $308,047.57 ~~- J i