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Home My WebLink About2008-05-14 CC Packet . €>>enhik 'Estafj(isIid 1S57 CITY COUNCIL WORK SESSION/CITY COUNCIL MEETING/CLOSED EXECUTIVE SESSION MEETING AGENDA COUNCIL WORK SESSION I. CALL TO ORDER 1. Roll Call Wednesday, May 14,2008 6:30 p.m. with Council Meeting Starting at 7:30 p.m. II. ITEMS OF DISCUSSION 1. Resident Input from 2009 Street Project Public Hearing (5/1108) III. ADJOURN TO COUNCIL MEETING COUNCIL MEETING (Approx. Start Time 7:30 p.m.) I. CALL TO ORDER 1. Roll Call . II. PUBLIC HEARING ill. OPEN FORUM: An opportunity for members of the public to address the City Council on items not on the current agenda. Items requiring Council action maybe deferred to staff or Boards and Commissions for research and future Council Agendas if appropriate. You will be limited to two (2) minutes and we ask that you conduct yourself in a professional, courteous manner, and refrain from the use of profanity. Failure to abide by this policy may result in the loss of your privilege to speak. Persons wishing to speak will be required to complete a sign-up sheet and give it to the mayor or a staff person prior to the start of the meeting. IV. APPROVAL OF AGENDA V. APPROVAL OF MINUTES 1. April 23, 2008 Council Meeting Minutes (pages 1-9) 2. May 1,2008 Public Hearing Meeting Minutes (pages 10-22) VII. CONSENT AGENDA 1. City of Centerville April 24, 2008 through May 14, 2008 Claims (page 23) Centennial Fire District Claims through May 2, 2008 (pages 24-26) Centennial Lakes Police Department Claims through May 8, 2008 (pages 27-28) Approval of Successful Performance Review of Building OmciaVPublic Works Director, Mr. Paul Patzer, 14 Years . 2. 3. 4. VI. A W ARDS/PRESENTATIONS/APPEARANCES VII. OLD BUSINESS 1. Proposed Ord.#XX, Second Series- - Senior Citizen/Active Duty Deferment of Special Assessment (pages 29-32) Parks & Recreation Committee Recommendation for Lake Shore Stabilization at Hidden Spring Park (page 33) . 2. VIII. NEW BUSINESS 1. Consider Using Volunteers for Tree Trimming at Eagle Park vs. Public Works Staff (page 34) 2. Restoration of BouIevard on Heritage Street - Not to Exceed $3,400 (pages 35-36) 3. Drainage System Implementation - Downtown 4. 2008 SealcoatlCrack Seal Project - Approval to Produce Plans & Specs. (pages 37-38) IX. ANNOUNCEMENTSIUPDATES 1. City Administrator, Mr. Dallas Larson x. ADJOURNMENT COUNCIL EXECUTIVE SESSION (Cl9sed unless otherwise noted) . I. CALL TO ORDER 1. Roll Call II. ITEMS OF DISCUSSION 1. Performance Review - City Administrator, Mr. Dallas Larson RECONVENE REGULARLY SCHEDULED COUNCIL MEETING III. ADJOURNMENT * * REMINDERS * * Centerville Garage Sale Days/Clean-up - May 9 & 10, 2008 Entire Town & Laurie LaMotte Memorial Park Observance of Memorial Day - May 26, 2008 - City Hall Closed Council Meeting - May 28, 2008, 6:30 p.m. Council Chambers Planning & Zoning Commission Meeting - June 7, 2008, 6:30 p.m. Council Chambers . Parks & Recreation Committee Meeting - June 8, 2008, 6:30 p.m. Council Chambers L . . . rage 1 U1 ,j Teresa Bender From: Meath, Melody [mmeath@ericksenroed.com] Sent: Friday, May 09, 20086:38 AM To: Melody Meath Cc: dlarson@centervillemn.com; tbender@centervillemn.com Subject: RE: Mill Road a collector street? Mark, Thank you for your response. I have one comment though. Just because Center Street was done a certain way doesn't mean it was the correct way. Sometimes policies need to be changed not just continued because that is the way it was done in the past. If Center Street was done unfairly then those people should be reimbursed the difference not the other way around. Thanks- Melody From: Melody Meath [mallto:mmeath@q.com] Sent: Thursday, May 08,20084:49 PM To: Meath, Melody Subject: Fw: Mill Road a collector street? - Original Message - From: Statz. Mark R To: Melody Meath Cc: Dallas Larson; Teresa Bender; Goodman. Ryan J ; Maloney. Emily L; Long. Chris W; PPalzer@Centervillemn.com Sent: Thursday, May 08, 2008 9:34 AM Subject: RE: Mill Road a collector street? Melody, I would generally agree with your research. Many cities do have collector road policies that put at least some of the burden on the city as a whole. In my experience, most cities will break out costs for collector roads which are above and beyond that of a normal road (e.g. extra width, extra thickness, etc.). Then the City pays for those costs above and beyond the normal City street section and assesses the homeowners an "equivalent" cost. In other words, the assessments reflect what they would have paid If they lived on a normal City street. While I cannot say what the council will do, I will say that a similar policy will likely be discussed. There are a few things that would work against this policy, however. First Is the fact that folks on Center Street (another collector) were assessed in 2004. In the interest of consistency and fairness, it would be difficult to apply a different policy to your street only 5 years later. Secondly, Mill road Isn't really being proposed to be built any wider or thicker than other streets in town at this time, so your costs aren't much different from others with the same type of improvements. Any difference comes mostly from the density of homes along the road who share In the cost. Again, the trail costs are currently being proposed to be spread across all properties on the project, not just assessed to Mill Road residents. Also, the City will be looking to see If the grant they received can help offset some of these costs. 5/9/2008 This email has been scanned by the MessageLabs Email Security System. For more information please visit http://www.messagelabs.comlemail 5/9/2008 Page 3 of3 . . . . . . Page 1 of 1 Teresa Bender From: Melody Meath [mmeath@q.com] Sent: Wednesday, May 07, 20086:52 PM To: Mark Statz Cc: Dallas Larson; Teresa Bender Subject: Mill Road a collector street? Mark, I've heard several people, including yourself, refer to Mill Road as a collector street. The definition I found is: "The Collector Street collects traffic from local streets in residential and industrial/commercial areas and channels it into the Arterial Roadway System (I.e. State and County roadways)" By this definition I would say that indeed Mill Road Is a collector street. That being said, my understanding from the research that I have done, Is that the "responsibility for collector streets usually falls to the local government and developers for funding, design and construction." Meaning, all future maintainence and construction (I.e. bike trails, road work) cannot be assessed to the property owners on the collector street but Is paid for by the City as a whole. I have also found several cities with similar populations where it states in their Assessment Policy, "Bituminous walkways or bicycle trails to be Installed as part of the City Comprehensive Plan will NOT be assessed, but rather funded 100% by the City." Our Assessment Policy is outdated with a revision date of 1989 and does not address a Comprehensive Plan at all. I for one, am concerned that the people on Mill Road will pay for this street several times because of the sheer volume of people using It and feel that If EVERYONE uses it, everyone should pay for it. I would appreciate you researching this issue further as I believe It is a valid concern. Sincerely, Melody Meath This email has been scanned by the MessageLabs Emall Security System. For more information please visit http://www.messagelabs.com/emall 5/9/2008 page 1 01"2 Teresa Bender From: Indyjp1 @aol.com Sent: Monday, May 05, 200810:47 PM To: sgoeltl@comcast.net Cc: dlarson@centervillemn.com Subject: Re: 2009 Road Improvement . Scott, Thank you for taking the time to email me. When I was elected to council in 2002 there was not pavement management plan for the city. The council at the time came up with the current plan that we are doing now. Go through each road and rate them as to what shape they are in. The really bad ones get done first then we would work our way down. The first phase was in 2004, the second phase is for 2009. The reason your road has not been worked on is because why stick money into a road that needs to be replaced? As part of our plan we are doing resurfacing/crack filling on newer roads and we will do the same on the roads in 2004 and eventually the roads in the 2009 project. I want to look at the water hook up aspect of the project and see if we can come up with a better solution. When roads are ripped up that is the best time to run water/sewer and not to mention the most economical. But I would like to find another option to people having to hook up to city water. I also want to look at the path on Brian Drive to see ifthere is a better option. Again, thank you for time and it is my honor to serve you on the city council. Council Member Jeff Paar In a message dated 5/4/20088:07:45 P.M. Central Daylight Time, sgoeltl@comcast.netwrites: . City of Centerville Mayor & City Council Members, I attended the 2009 Road Improvement hearing the other night & I guess I just needed to add my two cents. My view may be slightly different then most of the speakers the other night. I live on Prairie Drive & in my view it is definitely in need of repair. I am more than willing to pay my fair share to have it fixed. Where I do agree with the others is that the roads shouldn't have gotten to this point in this short of a time. I along with several of my neighbors feel the roads have been neglected. I'm not sure whether this is because the budget to maintain roads is not enough or whether it is just a case of incompetence on the part of whoever is in charge of getting them fixed. It would seem quite simple to me to develop a schedule in which every year in the spring all of the roads in Centerville are looked at & evaluated for damage. A schedule of repairs could then be implemented in which the roads with the most severe damage would be addressed first. All pot holes & cracks would be filled as soon as possible to maintain the integrity of the roads. It is this common sense approach that seems to be lacking. With regards to Mill Road, it appears to me to be in great shape. I understand that it is somewhat narrow & sometimes therefore difficult to get through if cars are parked on both sides, but as far the surface is concerned, over all, it iooks great. I can only conclude therefore that there is some other reason it is in line for replacement. The reason seems to be because of the ordinance requiring all residents to be on Centerville city water by a certain point in time. . This sort of government arm twisting concerns me greatly & I wonder what is really driving the city to do this. Are there some other government entities forcing the city to enact such an 5/9/2008 Page 2 of2 approach? If not, why not wait until a road is "really" in need of replacement, run the water main down the street & then "offer" the residents the "option" to connect if they wish. Once . again, this would seem to be only common sense. Thank you for your time & consideration with regards to this matter, & thank for your time serving the City of Centerville. Scott W Goeltl 1844 Prairie Drive Centerville, MN 55038 Wondering what's for Dinner Tonight? Get new twists on family favorites at AOL Food. This email has been scanned by the MessageLabs Email Security System. For more information please visit http://www.messagelabs.comlemail . . 5/9/2008 Page 1 01"5 Teresa Bender From: Indyjp1@aol.com Sent: Monday, May 05,200810:33 PM To: jason.p@ecm-inc.com Cc: dlarson@centervillemn.com Subject: Re: Proposed road improvements vs. assessments . Jason. I appreciate your input and I will keep everything under consideration. Council Member Jeff Paar In a message dated 5/5/20084:36:54 P.M. Central Daylight Time, jason.p@ecm-inc.com writes: Mr. Paar: There is no doubt much time has been spent on this project and you have made many notes. Your time is obviously valuable as is mine. Why don't you take a drive through the residential streets of Minnetonka and see the condition of those roads, the absence of side walks and absence bike paths on streets that carry far more traffic than our little Peltier Lake drive. The condition of the roads is poor and patched. . The condition of our roads has little effect on the value of homes until burdened with high assessments and that effect is always negative. I am a little confused as to any discussion you, I and the rest of the council need to have regarding the proposed roadlwater improvements. It is pretty obvious after last Thursdays meeting the community does not support your plan. I think it is also safe to say there is a big gap between how much the council would like to spend and how much the tax base is willing to pay. It really doesn't matter how good your plan is or how nice of a road you would like to build. In the real world of property value and tax base what you are proposing has a negative effect. I believe police; fire, school busses and trash collectors all make it down our streets right now? Given some patching and resurfacing I'm guessing the road will continue to work just like it has for 20 years. I see the council rapidly loosing the confidence of the community, which makes for lack of productivity. Jason & Jessica Pietraszewski 1729 Peltier Lake Drive . 5/9/2008 . . . Page 2 01"5 From: indyjpl@aol.com [mailto:indyjpl@aol.com] Sent: Monday, May 05,20083:48 PM To: jason.p@ecm-Inc.com Cc: dlarson@centervillemn.com Subject: Re: Proposed road improvements vs. assessments Jason and Jessica, Thank you for your email, I appreciate you taking the time to email me. I have gone through this project with a fine tooth comb and have over 20 pages of notes I have made on this project. Not to mention I have walked, drove, and road my bike through the roads involved in this project. A few of the issues I have concerns with is the mandatory water hook up and we are planning on looking at other alternatives to that. Also sidewalks and bike paths are on my list as well. It is hard because there has been a trail connection plan for many years as well as on our comprehensive plan so this should not surprise people. I am a little upset with your last comment about the people of Centerville being smarter than I give them credit for. I believe our residents are hard working smart people and I am proud to serve all of them I am willing to have discussion about all of the issues with this road project, I can not speak for the rest of the council but I think. they are willing to discuss issues about this road project as well. Council Member Jeff Paar -----Original Message----- From: Jason Pietraszewski <jason.p@ecm-inc.com> To: Indyjpl@ao1.com Cc: 'Teresa Bender' <tbender@centervillemn.com>; mmlakso@yahoo.com; 'linda broussard' <lindabv@msn.com>; capria@comcast.net; leeincville@earthlink.com; kstephan@centervillemn.com; tbender@centervillemn.com Sent: Fri, 2 May 2008 10:54 am Subject: RE: Proposed road improvements vs. assessments Mr. Parr, You are a city council member. "I suggest" you plan a city roads project that is within a reasonable budget the citizens of the community you are serving support, which they currently do not. You have not gone through this project with a fine tooth comb or there would not still be bike paths and side walks in the plan that are clearly curb appeal, not necessity. 5/9/2008 Page 3 of5 School referendums have nothing to do with your roads/water project. The referendums passed, which means a majority of the citizens who voted were in support. You are in an interesting position, because even though the citizens of our community do not support your plan you can go forward anyway. I do not believe you are doing what is best for the city. Peltier Lake Drive has been a bad road for 20 years, yet people still drive on it. Why do you find it necessary to force city water, side walks and bike paths down our throats when our wells have been pumping good water for decades, the streets are residential and the amount of traffic vs pedestrian/bike is easily compatible? . Last nights meeting should be a prime indicator that the city council is clearly going down the wrong path. Your decisions moving forward will have a dramatic effect on what happens to our community. A growing tax base is a key part of city development and a road/water project should never threaten the very tax base that is supposed to support the funding. The current plan will force a number of home owners to have to sell their homes or face foreclosure in real estate market that is in decline. The proposed assessments put ever home owner at a horrible disadvantage which in-turn threatens the community. There is a huge difference between road repair and road replacement with mandatory city water hook up. This is not hard stuff to figure out and the people of Centerville are a lot smarter than you are giving them credit. Good luck with your decision, . Jason & Jessica Pietraszewski 1729 Peltier Lake Drive 612-426-0378 From: Indjp1@aol.com [mailto:lndyjp1@aol.com] Sent: Sunday, April 20, 2008 1:58 PM To: jason.p@ecm-inc.com Subject: Re: Proposed road improvements vs. assessments Jason, . 5/9/2008 . . . Page 4 of5 What do you suggest we do? The roads on our project need repair/replacement. Peltier lake Rd. is by far one of the worse roads in the city. We pulled it from the 2006 project because of the road being done before. We felt this would give citizens more time to prepare for the assessment. The class action suite was many years ago and I believe the last time the road was done was almost 20 years ago. Technology has come along way and we believe we will get a much better road and it will last along time. We have made many accommodations to this project and have gone through it with a fine tooth comb. Delay assessments, changing what work needs to be done a certain road, searching for grants, giving as long as terms to pay for the assessments as we can, and holding many "open" forums to take input or as I like to say abuse. I feel as a council we have done as much as we can to be professional about this project. The bottom line is Peltier lake Rd. needs to be done. If we wait 2, 3, 4 years is anyone going to be more pre paired? Our will that council get the same response our council is? We put together our pavement management plan over 6 years ago. There was not one for the city and we had to start somewhere. Being on the city council you have to make hard decisions and do what is best for the city. I voted no for the 3 school referendums since I moved here because I felt the schools could have managed the funds better. The referendums still passed and every year on my taxes I pay almost $1,500.00 in school levies. I think people need to be aware that there are other forces driving their taxes not just the city portion. Thank you for your concerns. Jeff Paar Council Member 612-799-0958 In a message dated 4/17/200812:10:04 P.M. Central Daylight Time, iason.o@ecm-inc.comwrites: Dear Centerville City Council: I have been following the proposed city improvement/roads project along with the proposed assessments since moving to this community January 11, 2008. I have been approached by many concerned neighbors with regards to the amount of the projects investment vs. return on investment to the home owners. There have been numerous neighborhood meetings, petitions and heated debate. It is easy to see the roads of Centerville need improvement. Having viewed the proposed project scope I can also deduce you all have put a lot of time and thought into upgrading this community. I believe the proposal is a good one but quite expensive. That being said I would urge you to consider the overall wishes of the citizens of this community prior to moving forward. In the past the city of Centerville lost a class action law suite. What was the cost? There are many in my neighborhood who feel if the current proposal is approved and homeowners are assessed accordingly it would result again in a law suite. I believe that would be a horrible waste of time and money which should be spent on our city not defending it. There has to be some common ground that addresses the needs of the city as a whole vs. the 5/9/2008 assessment burdens on its citizens. Having been through road improvement projects in other communities I understand there is plenty of room for revisions to create an outcome that is beneficial to the community and does not put an unreasonable burden on its citizens. I like your proposal but have to agree with my neighbors, the benefits do not outweigh the cost. The median household income in Centerville is $68,000 making it easy to see your proposal will put a heavy burden on many families. I cannot support your decision to move forward with this proposal and believe it would cause more damage than improvement. I will be in attendance at the May 1 st council meeting and look forward to seeing you all in action. You all do "thankless jobs" so let me be one to thank you for your service and the considerable amount of time and energy you donate to the city of Centerville. I welcome your feedback. Kind regards, Jason Pietraszewski 1729 Peltier Lake Drive Centerville, MN 55038 Home 651-426-0378 Cell 612-296-0932 Need a new ride? Check out the largest site for U.S. used car listings at AOL Autos. Page 5 of5 . . Plan your next roadtrip with MapQuest.com: America's #1 Mapping Site. Wondering what's for Dinner Tonight? Get new twists on family favorites at AOL Food. This email has been scanned by the MessageLabs Email Security System. For more information please visit http://www.messagelabs.comlemail 5/9/2008 . Page 1 of3 Teresa Bender . From: Indyjp1@aol.com Sent: Monday, May 05, 200810:23 PM To: pktk55038@hotmail.com Cc: dlarson@centervillemn.com Subject: Re: Response to May 1, 2008 meeting . . Pamela, Thank you for taking time to email me. On the May 1 st meeting we did not respond as a council because it was a citizen input meeting. After the input meeting we are meeting to discuss what we took in. Following are my answers to your questions. 1. Our downtown project is a key focus on bringing new business to the city. The city just welcomed two new businesses a daycare and a hologram graphics company being built from the ground up. Also Eagle Brook Church just built a new building for their Church offices. The city also owns land across from the new Lino Lakes commercial development as well as land by our backage road. Dallas and John Meyer have been actively promoting these areas as well as all commercial areas in the city. Unfortunatly some of the commercial land is owned by people who are asking way to much for commercial business and we can not control that. The city also participates in a program that allows businesses to get funding to start a business or grow a business in Centerville. We recently appointed and EDA (Economic Development Authority) to help promote the city to new businesses and help keep current businesses here. 2. EDA Business appreciation picnics to thank businesses in the city and help promote all the businesses. City business directory that has all the Centerville businesses in it along with business contact information. Also included are coupons for local businesses. We built a backage road to access our businesses when Anoka County told us they were going to shut down County 14 through our uptown area. The road was built so customers could still access the Centerville businesses that would be affected by the road being closed during construction. We are working with Anoka County on ways to promote our businesses during County 14 construction. We recently had a promotion where people would go to each Centerville business and get a number off of a bobber and write the number down on a sheet that was in the local papers. Once you had all the numbers you turned your sheet in for prizes and a chance to win a flat screen lV. This was promoted in the local paper so it reached a lot of people. We have had meetings with the EDA and local businesses to come up with a game plan to promote businesses in the city. 3. I am not sure Mill Rd. needs a bike path. I want to discuss this with the rest of the council. The city has had trails on its comprehensive plan for along time. The city has also had a trail connect plan longer than I have been on council this can be viewed online as well as at city hall. I am willing to discuss the trails and sidewalks and come up with other less expensive options. 4. See above. 5. The original plan is to have everyone on city water by 2012. The original thought was for people involved in the road project to get hooked up at the time of the project. The city was going to see if we could get a better deal for the citizens if we had one contractor come in and do a lot of houses instead of everyone going out on their own to find someone. I want to discuss this aspect of the plan with the council and see if there is a better option for the residents. 5/9/2008 Page 2 of3 6. We can only assess the value it adds to your house. 7. Our engineering firm has a calculated formula as well as outside sources used to determine value. If you believe you are not being assessed un-fairly that can be challenged. If the project goes through the city tries very hard to make sure a home is assessed correctly. As per my motion of bring it on, that was not professional of me and I can admit I made a mistake. When I ran in 20021 had people calling my house telling me I am wasting time being in the race, I bring nothing to the city, I am a non factor. So I worked hard and went door to door and did TV and newspaper and ended up winning. When I ran for re-election in 2006 we had an input meeting and a resident got up and said I will make sure you do not get re-elected. I was re-elected again in 2006. And at all of the input meetings with this project l/we keep being told come November you will be out of herel I guess I am tired of hearing that and I reacted to it. It has been hard to sit up front and have people yelling at you, swearing at you, telling half truths, and downright lies about you and goings on in the city. I have no problem talking to residents about the project and I am willing to make changes to the project. If people would just talk and be civil with me they would find that I am a good person and truly do love this city and want to do what is best. Again, thank you. . Council member Jeff Paar In a message dated 5/4/20082:37:24 P.M. Central Daylight Time, pktk55038@hotmail.com writes: May 4, 2008 Mayor Capra and Council Members: . Nobody was paid to be at the May 1,2008 meeting, nobody that is except the city council. The rest of us were there because we care. Care about our city, our neighborhood and our neighbors. Many citizens spoke about concerns they have about the proposed road project. I heard people agreeing that portions of the proposed project needs to be done, but not one citizen that spoke agreed with city council that the entire scope of the project needs to be done at this time. Some issues that I can recall that were not addressed are: 1. What is city council doing to bring in more business to the city? 2. What is city council doing to keep the businesses that we have? 3. Why does Mill Road need a bike path at this time? 4. Why does Brian Way need a sidewalk? 5. Does everybody have to hook up to city water/sewer right away or can they wait? Does the word everybody mean everybody or just the unfortunate people selected? 6. If the road project cost goes up then why will my assessment also go up? How can the increase in property value be associated with the cost of the project? When I repair a problem at my house, my house does not increase in value by the full cost of material and labor. Many times there is not an increase in value at all. 7. What source or sources are being using to determine the amount my property value will increase due to the proposed road construction? . 5/9/2008 . . . Page 3 of3 My actions may not have been the calmest in the audience, but as Council Member Jeff Paar motioned to bring it on, we responded to his jester and brought it on. We hope that the citizen's voices have been heard and you respect our voices and change the scope of the project to include only the necessary improvements and to remove the 'luxury' portions of the project such as sidewalks and bike paths. Respectfully, Pamela Kennedy Stay in touch when you're away with Windows Live Messenger. 1M anytime you're online. = Wondering what's for Dinner Tonight? Get new twists on family favorites at AOL Food. This email has been scanned by the MessageLabs Email Security System. For more information please visit http://www.messagelabs.comlemail 5/9/2008 Teresa Bender From: Sent: To: Subject: Dallas Larson [dlarson@centervillemn.com] Tuesday, May 06, 2008 7:51 AM Teresa Bender FW: Centerville street project . For the record. Dallas Larson, Administrator City of Centerville 651-429-3232 -----Original Message----- From: Dan & Mary Capra [mailto:capria@comcast.net] Sent: Monday, May 05, 2008 11:12 PM To: Larson, Dallas Subject: FW: Centerville street project Dsllas, Here is the guy with the "Worst Mayor in the History of Centerville" issue. Mary -----Original Message----- From: Dan & Mary Capra [mailto:capria@comcast.net] Sent: Sunday, May 04, 2008 4:50 PM To: Rick Subject: RE: Centerville street project Mr. Dobbs, . Would you please send to me your address and phone number. I am sending the day tomorrow going over my notes and would like to know where you are located. Thank you, Mary Capra -----Original Message----- From: Rick [mailto:rickydobbs@comcast.net] Sent: Friday, May 02, 2008 2:04 PM To: 'Dan & Mary Capra' Subject: RE: Centerville street project Hello thanks for your reply, Quote - "listened to their individual concerns and then review every factor prior to making our decision." Quote - "I was part a democratic process in hearing the testimony of my citizens." I guess we will have to see if you actually listened to "your" citizens. You have been given a petition with an overwhelming NO to the proposed project. You were booed last night. Did you listen to that? There was a lot of anger in those boos. I am sure you did please do not dust it off as it comes with the territory and not listen to why you were booed and why so many of "your" citizens are angry not only with you but the entire city council. . I am sure you have been thanked many times for your service to our community and I am positive you were well deserved of those thanks. If you are truly behind the democratic 1 process, then you WILL listen to "your" citizens and make the right choice. "WE THE PEOPLE...." Centerville has NEVER had this kind of concern over a proposed project. .YOU mentioned a "support fee" why not call it what it is? It is a "tax" and nothing else. Centerville is the second highest taxed city in the state. I am not sure how your personal finances are but for many of the Centerville residents that are to be assessed and taxed you are breaking there hearts. Put yourself in there shoes. What if you had no choice but to sell your home? How would that make you feel? Centerville had 22 foreclosures last year. A pretty high rate considering the population. I guarantee you if this is passed that number will increase. If you truly wanted a democratic process you will have the council and yourself set this up for a city wide Referendum. I hope your legacy is written by all the good you have done for this city and not one ill decided project that "your" citizens do not want. Thanks for your time, Rick -----Original Message----- From: Dan & Mary Capra [mailto:capria@comcast.net] Sent: Friday, May 02, 2008 12:46 PM To: Rick Subject: RE: Centerville street project Dear Rick, I thank you for your comments and concerns regarding this proposed project. .I will tell you in 2004 the street project was adjusted based off of many factors and it was down sized. As a council we take into consideration all aspects of the project, how it affects today's budget and how delaying can affect the budgets of future councils to come. For me, personally we need to go through the process prior to making any decision. A very important part of this process is public hearings to gather testimony from our citizens. We then take everything we have gathered to make our decisions. I would like to address your statement regarding we are "still" considering the project. The council requested the study in 2003 to better manage road repair and replacement, phase one was done in 2004 and we are in a process for review for the proposed 2009 project. This process needs to be completed and I would hope citizens realize the 2004 project was adjusted and so has the 2009 project. The council has been reviewing the water hook up and I have spoken to many citizens regarding this issue. I have also spoken to the city attorney about not setting precedent regarding required hook up. As we have not yet required a home to hook up within the city it is to my understanding we do have the ability to change this ordinance without risk of a lawsuit. A support fee has been discussed rather than the mandatory hook up and I have spoken to residents in the 2004 project who have made some very good suggestions regarding a support fee verse forces hook up. I will be requesting review of this matter over the next month and if a compromise can be worked out with the other council members I would look to removing the mandatory hook up. The report for the Quad Press asked me how I thought the meeting went last night and I said, "I thought it went well". She seemed surprised by my statement, but for me this is the time to hear from the residents, listed to their individual concerns and then review every factor prior to making our decision. .AS far as my legacy as Mayor of this community that part of history is still to be written. I know I have done my best in all aspects of my involvement within City government and I slept great last night because I was part a democratic process in hearing the testimony of my citizens. You might find this hard to believe, but I have been thanked for my commitment and service to our community. I know many former Mayor's within 2 the City and they all will tell you someone considers them the most hated Mayor in Centerville history, I believe it goes with the job description. I understand this process is extremely difficult for those families being affected by this project and I am listening to your concerns. Respectfully, . Mary Capra -----Original Message----- From: Rick [mailto:rickydobbs@comcast.net] Sent: Thursday, May 01, 2008 11:01 PM To: yourvoice@marycapra.com Subject: Centerville street project I am emailing you because of all the recent news going on about the street improvements. It is truly a sad thing to see the majority of Centerville citizens against this project yet the city council is still considering the project. I find it a shame that we live in the USA and yet us as citizens are not able to vote on such a important decision that involves more then 1/3 of the cities citizens. If it were to go to a city wide vote do you actually think for a second it would pass? What will be a bigger shame is to see your legacy go down the drain if this project is improved. You were once voted person of the year for the city of Centerville yet you may end up the most hated person in the city by the time everything is said and done. You have the power to do what you want. Your web site says YOUR VOICE. Listen the citizens or end up being a lame duck who will easily be voted out of office next term. I have nothing against you. I hope you make the right decision. We are in a cyclical economy. Once the economy turns around and people actually have extra money to spend on needed street improvements then the city will be in favor of this project. If it is 2,3,5 . years down the line I think the city streets can manage. Also I am not in favor of city water hook up 1 bit. Centerville is located with abundance of water and a water table that is not far below the surface. Why cant I continue to use my well? I was to have future plans for our well that will include geothermal heating and cooling that will reduce our households foot print on the environment. Sure this is a few years down the line but if you cap my well then my plans are mute and my house will continue to waste energy. Please listen to you city, and continue your legacy that awarded you person of the year. I would not like to see you voted out of office the most hated mayor in Centerville history. Thanks for your time, Rick This email has been scanned by the MessageLabs Email Security System. For more information please visit http://www.messagelabs.com/email . 3 Page 1 of4 Teresa Bender . From: Jason Pietraszewski Uason.p@ecm-inc.com] Sent: Monday, May 05, 20084:38 PM To: indyjp1@aol.com Cc: 'Teresa Bender'; mmlakso@yahoo.com; 'linda broussard'; capria@comcast.net; leeincville@earthlink.com; kstephan@centervillemn.com; tbender@centervillemn.com Subject: RE: Proposed road improvements vs. assessments Mr. Paar: There is no doubt much time has been spent on this project and you have made many notes. Your time is obviously valuable as is mine. Why don't you take a drive through the residential streets of Minnetonka and see the condition of those roads, the absence of side walks and absence bike paths on streets that carry far more traffic than our little Peltier Lake drive. The condition of the roads is poor and patched. The condition of our roads has little effect on the value of homes until burdened with high assessments and that effect is always negative. I am a little confused as to any discussion you, I and the rest of the council need to have regarding the proposed road/water improvements. It is pretty obvious after last Thursdays meeting the community does not support your plan. I think it is also safe to say there is a big gap between how much the council would like to spend and how much the tax base is willing to pay. It really doesn't matter how good your plan is or how nice of a road you would like to build. In the real world of property value and tax base what you are proposing has a negative effect. I believe police; fire, school busses and trash collectors all make it down our streets right now? Given some patching and resurfacing I'm guessing the road will continue to work just like it has for 20 years. . I see the council rapidly loosing the confidence of the community, which makes for lack of productivity. Jason & Jessica Pietraszewski 1729 Peltier Lake Drive From: Indyjpl@aol.com [mallto:lndyjpl@aol.com] Sent: Monday, May 05,20083:48 PM To: jason.p@ecm-inc.com Cc: dlarson@centervlllemn.com SUbject: Re: Proposed road improvements vs. assessments Jason and Jessica, . Thank you for your email, I appreciate you taking the time to email me. I have gone through this project with a fine tooth comb and have over 20 pages of notes I have made on this project. Not to mention I have walked, drove, and road my bike through the roads involved in this project. A few of the issues I have concerns with is the mandatory water hook up and we are planning on looking at other alternatives to that. Also sidewalks and bike paths are on my list as well. It is hard because there has been a trail connection plan for many years as well as on our comprehensive plan so this should not surprise people. I am a little upset with your last comment ~bout the people of Centerville being smarter than I give them credit for. I believe our residents are hard working smart people and I am proud to serve all of them I am willing to have discussion about all of the issues with this road project, I can not speak for the rest of the council but I think they are willing to discuss issues about this road project as well. 5/9/2008 Page 2 of 4 Council Member Jeff Paar . -----Original Message----- From: Jason Pietraszewski <jason.p@ecm-inc.com> To: Indyjpl@aol.com Cc: 'Teresa Bender' <tbender@centervillemn.com>; mmlakso@yahoo.com; 'linda broussard' <lindabv@msn.com>; capria@comcast.net; leeincville@earthlink.com; kstephan@centervillemn.com; tbender@centervillemn.com Sent: Fri, 2 May 2008 10:54 am Subject: RE: Proposed road improvements vs. assessments Mr. Parr, You are a city council member. "I suggesf you plan a city roads project that is within a reasonable budget the citizens of the community you are serving support, which they currently do not. You have not gone through this project with a fine tooth comb or there would not still be bike paths and side walks in the plan that are clearly curb appeal, not necessity. School referendums have nothing to do with your roads/water project. The referendums passed, which means a majority of the citizens who voted were in support. You are in an interesting position, because even though the citizens of our community do not support your plan you can go forward anyway. I do not believe you are doing what is best for the city. Peltier Lake Drive has been a bad road for 20 years, yet people still drive on it. Why do you find it necessary to force city water, side walks and bike paths down our throats when our wells have been pumping good water for decades, the streets are residential and the amount of traffic vs pedestrian/bike is easily compatible? Last nights meeting should be a prime indicator that the city council is clearly going down the wrong path. Your . decisions moving forward will have a dramatic effect on what happens to our community. A growing tax base is a key part of city development and a road/water project should never threaten the very tax base that is supposed to support the funding. The current plan will force a number of home owners to have to sell their homes or face foreclosure in real estate market that is in decline. The proposed assessments put ever home owner at a horrible disadvantage which in-turn threatens the community. There is a huge difference between road -repair and road replacement with mandatory city water hook up. This is not hard stuff to figure out and the people of Centerville are a lot smarter than you are giving them credit. Good luck with your decision, Jason & Jessica Pietraszewski 1729 Peltier Lake Drive 612-426-0378 From: Indjp1@aol.com [mailto:Indyjp1@aol.com] Sent: Sunday, April 20, 2008 1:58 PM To: jason.p@ecm-inc.com Subject: Re: Proposed road Improvements vs. assessments Jason, What do you suggest we do? The roads on our project need repair/replacement. Peltier Lake Rd. is by far one of . the worse roads in the city. We pulled it from the 2006 project because of the road being done before. We felt this would give citizens more time to prepare for the assessment. The class action suite was many years ago and 5/9/2008 . . . Page 3 of 4 I believe the last time the road was done was almost 20 years ago. Technology has come along way and we believe we will get a much better road and it will last along time. We have made many accommodations to this project and have gone through it with a fine tooth comb. Delay assessments, changing what work needs to be done a certain road, searching for grants, giving as long as terms to pay for the assessments as we can, and holding many "open" forums to take input or as I like to say abuse. I feel as a council we have done as much as we can to be professional about this project. The bottom line is Peltier Lake Rd. needs to be done. If we wait 2, 3, 4 years is anyone going to be more pre paired? Our will that council get the same response our council is? We put together our pavement management plan over 6 years ago. There was not one for the city and we had to start somewhere. Being on the city council you have to make hard decisions and do what is best for the city. I voted no for the 3 school referendums since I moved here because I felt the schools could have managed the funds better. The referendums still passed and every year on my taxes I pay almost $1,500.00 in school levies. think people need to be aware that there are other forces driving their taxes not just the city portion. Thank you for your concerns. Jeff Paar Council Member 612-799-0958 In a message dated 4/17/200812:10:04 P.M. Central Daylight Time, iason.p@ecm-inc.com writes: Dear Centerville City Council: I have been following the proposed city improvement/roads project along with the proposed assessments since moving to this community January 11, 2008. I have been approached by many concerned neighbors with regards to the amount of the projects investment vs. return on investment to the home owners. There have been numerous neighborhood meetings, petitions and heated debate. It is easy to see the roads of Centerville need improvement. Having viewed the proposed project scope I can also deduce you all have put a lot of time and thought into upgrading this community. I believe the proposal is a good one but quite expensive. That being said I would urge you to consider the overall wishes of the citizens of this community prior to moving forward. In the past the city of Centerville lost a class action law suite. What was the cost? There are many in my neighborhood who feel if the current proposal is approved and homeowners are assessed accordingly it would result again in a law suite. I believe that would be a horrible waste of time and money which should be spent on our city not defending it. There has to be some common ground that addresses the needs of the city as a whole vs. the assessment burdens on its citizens. Having been through road improvement projects in other communities I understand there is plenty of room for revisions to create an outcome that is beneficial to the community and does not put an unreasonable burden on its citizens. I like your proposal but have to agree with my neighbors, the benefits do not outweigh the cost. The median household income in Centerville is $68,000 making it easy to see your proposal will put a heavy burden on many families. I cannot support your decision to move forward with this proposal and believe it would cause more damage than improvement. I will be in attendance at the May 1 st council meeting and look forward to seeing you all in action. You all do "thankless jobs" so let me be one to thank you for your service and the considerable amount of time and energy you donate to the city of Centerville. I welcome your feedback. Kind regards, 5/9/2008 Jason Pietraszewski 1729 Peltier Lake Drive Centerville, MN 55038 Home 651-426-0378 Cell 612-296-0932 Need a new ride? Check out the largest site for U.S. used car listings at AOL Autos. Plan your next roadtrip with MapQuest.com: America's #1 Mapping Site. This email has been scanned by the MessageLabs Email Security System. For more information please visit http://www.messagelabs.com/email 5/9/2008 Page 4 of 4 . . . Page 1 of2 Teresa Bender . From: Meath, Melody [mmeath@ericksenroed.com] Sent: Monday, May 05, 2008 7:06 AM To: dlarson@centervillemn.com Cc: tbender@centervillemn.com Subject: RE: Assessment question on 7246 Dallas, I am not satisfied with this response because I disagree with you. In the estimated assessment I received, you are assessing me for watermain on the front. A D3 construction at a cost of $43.34/ft DOES include watermain therefore you cannot assess me this price because my property already paid for watermain on Prairie Drive. That being said, the front of my property would be assessed the same as the side. A D1 with a cost of $29.30/ft which does not include watermain. Melody Meath 7246 Mill Road From: Dallas Larson [mailto:dlarson@centervillemn.com] Sent: Tuesday, April 22, 200812:30 PM To: Meath, Melody Subject: RE: Assessment question on 7246 . No portion of your estimate includes water. C])affas Larson, .Jlaministrator City of Centerville 651-429-3232 -----Original Message----- From: Meath, Melody [mailto:mmeath@erlcksenroed.com] Sent: Tuesday, April 22, 2008 12:27 PM To: dlarson@centervillemn.com Cc: tbender@centervillemn.com Subject: Assessment question on 7246 Dallas, On a different subject... ..... I also wanted to ask you why we are (7246 Mill Road) considered a "03" improvement on the front of our property since we have city water already. I know for a fact you cannot assess a property twice for the same utility so wouldn't that make us a "01 n also in the front? Since the only difference between 01 and D3 is water? Melody Meath . This email has been scanned by the MessageLabs Email Security System. For more information please visit http://www.messagelabs.com/email 5/9/2008 This email has been scanned by the MessageLabs Email Security System. For more information please visit http://www.messagelabs.com/email 5/9/2008 Page 2 of2 . . . Page 1 of3 Teresa Bender . From: Jason Pietraszewski Oason.p@ecm-inc.com] Sent: Friday, May 02, 2008 10:54 AM To: Indyjp1@aol.com Cc: 'Teresa Bender'; mmlakso@yahoo.com; 'linda broussard'; capria@comcast.net; leeincville@earthlink.com; kstephan@centervillemn.com; tbender@centervillemn.com Subject: RE: Proposed road improvements vs. assessments Mr. Parr, You are a city council member. "I suggest" you plan a city roads project that is within a reasonable budget the citizens of the community you are serving support, which they currently do not. You have not gone through this project with a fine tooth comb or there would not still be bike paths and side walks in the plan that are clearly curb appeal, not necessity. School referendums have nothing to do with your roads/water project. The referendums passed, which means a majority of the citizens who voted were in support. You are in an interesting position, because even though the citizens of our community do not support your plan you can go forward anyway. I do not believe you are doing what is best for the city. Peltier Lake Drive has been a bad road for 20 years, yet people still drive on it. Why do you find it necessary to force city water, side walks and bike paths down our throats when our wells have been pumping good water for decades, the streets are residential and the amount of traffic vs pedestrian/bike is easily compatible? . Last nights meeting should be a prime indicator that the city council is clearly going down the wrong path. Your decisions moving forward will have a dramatic effect on what happens to our community. A growing tax base is a key part of city development and a roadlwater project should never threaten the very tax base that is supposed to support the funding. The current plan will force a number of home owners to have to sell their homes or face foreclosure in real estate market that is in decline. The proposed assessments put ever home owner at a horrible disadvantage which in-turn threatens the community. There is a huge difference between road repair and road replacement with mandatory city water hook up. This is not hard stuff to figure out and the people of Centerville are a lot smarter than you are giving them credit. Good luck with your decision, Jason & Jessica Pietraszewski 1729 Peltier Lake Drive 612-426-0378 From: Indjp1@aol.com [mailto:lndyjp1@aol.com] Sent: Sunday, April 20, 2008 1:58 PM To: jason.p@ecm-Inc.com Subject: Re: Proposed road improvements vs. assessments . Jason, What do you suggest we do? The roads on our project need repair/replacement. Peltier Lake Rd. is by far one of the worse roads in the city. We pulled it from the 2006 project because of the road being done before. We felt this would give citizens more time to prepare for the assessment. The class action suite was many years ago and I believe the last time the road was done was almost 20 years ago. Technology has come along way and we believe we will get a much better road and it will last along time. We have made many 5/9/2008 Page 2 of3 accommodations to this project and have gone through it with a fine tooth comb. Delay assessments, changing what work needs to be done a certain road, searching for grants, giving as long as terms to pay for the assessments as we can, and holding many "open" forums to take input or as I like to say abuse. I feel as a . council we have done as much as we can to be professional about this project. The bottom line is Peltier Lake Rd. needs to be done. If we wait 2, 3, 4 years is anyone going to be more pre paired? Our will that council get the same response our council is? We put together our pavement management plan over 6 years ago. There was not one for the city and we had to start somewhere. Being on the city council you have to make hard decisions and do what is best for the city. I voted no for the 3 school referendums since I moved here because I felt the schools could have managed the funds better. The referendums still passed and every year on my taxes I pay almost $1,500.00 in school levies. I think people need to be aware that there are other forces driving their taxes not just the city portion. Thank you for your concerns. Jeff Paar Council Member 612-799-0958 In a message dated 4/17/200812:10:04 P.M. Central Daylight Time, jason.p@ecm-inc.com writes: Dear Centerville City Council: I have been following the proposed city improvement/roads project along with the proposed assessments since moving to this community January 11, 2008. I have been approached by many concemed neighbors with regards to the amount of the projects investment vs. return on investment to the home owners. There have been numerous neighborhood meetings, petitions and heated debate. It is easy to see the roads of Centerville need improvement. Having viewed the proposed project scope I can also deduce you all have put a lot of time and thought into upgrading this community. I believe the proposal is a good one but quite expensive. That being said I would urge you to consider the overall wishes of the citizens of this community prior to moving forward. . In the past the city of Centerville lost a class action law suite. What was the cost? There are many in my neighborhood who feel if the current proposal is approved and homeowners are assessed accordingly it would result again in a law suite. I believe that would be a horrible waste of time and money which should be spent on our city not defending it. There has to be some common ground that addresses the needs of the city as a whole vs. the assessment burdens on its citizens. Having been through road improvement projects in other communities I understand there is plenty of room for revisions to create an outcome that is beneficial to the community and does not put an unreasonable burden on its citizens. I like your proposal but have to agree with my neighbors, the benefits do not outweigh the cost. The median household income in Centerville is $68,000 making it easy to see your proposal will put a heavy burden on many families. I cannot support your decision to move forward with this proposal and believe it would cause more damage than improvement. I will be in attendance at the May 1 st council meeting and look forward to seeing you all in action. You all do "thankless jobs" so let me be one to thank you for your service and the considerable amount of time and energy you donate to the city of Centerville. I welcome your feedback. Kind regards, . 5/9/2008 . . . Jason Pietraszewski 1729 Peltier Lake Drive Centerville, MN 55038 Home 651-426-0378 Cell 612-296-0932 Need a new ride? Check out the largest site for U.S. used car listings at AOL Autos. This email has been scanned by the MessageLabs Email Security System. For more information please visit http://www.messagelabs.com/email 5/9/2008 Page 3 of3 ri:l.!;1W I VI I Teresa Bender ..-_.~_._~-- ._-~-_.------ .--.------ .._--~- --------------~----~------------_.._- --- From: WERNER SCHOEBERLEIN [sentineI47@msn.com] Sent: Friday, May 02, 2008 9:34 AM To: capria@comcastnet; indyip1@aol.com; leeincville@earthUnk.com; UndaBV@msn.com; mmlakso@yahoo.com; dlarson@centervillemn.com Cc: kstephan@centervillemn.com; tbender@centervillemn.com; dlarson@centervillemn.com Subject: 2009 Project To the Honorable Mayor and Distinguished members of the Centerville City Council: After what I witnessed last night, it is clear to me that the people have spoken. Were you listening? Respectfully, Werner E. (Wes) Schoeberlein 1744 Partridge Place Centerville, MN 55038 This email has been scanned by the MessageLabs Email Security System. For more information please visit http://www.messagelabs.com/email 5/5/2008 . . . Page 1 of2 Teresa Bender . From: Dallas Larson [dlarson@centervillemn.com] Sent: Thursday, May 01, 20084:18 PM To: Teresa Bender Subject: FW: Centerville, MN Assessment Concern For the record. CJJaUas Larson, flriministrator City of Centervi{{e 651-429-3232 -----Original Message----- From: Jenny.Kvidera [mallto:Jenny.Kvidera@target.com] Sent: Thursday, May 01, 2008 2:01 PM To: capria@comcast.net Cc: Rhonda.Sivarajah@co.anoka.mn.us; Jenny.Kvldera; dlarson@centervillemn.com; mmlakso@yahoo.com; LindaBV@msn.com; TomLee@nol-tec.com Subject: Centervllle, MN Assessment Concern To Whom It May Concern: On Mill Road in Centerville we have modest homes. We don't live in 5,000 sq ft homes. We don't have new homes. Many of us have made repairs & updates to our homes to make them more esthetically pleasing to the eye (Le. new siding). It was our choice to live in homes such as these. At the time, it was the area where we could afford a decent size house & we were grateful. . Cut to 8 years later & the economy is awful. Gas prices are increasing by LARGE amounts every day. Companies are laying people off. Houses are going into foreclosure, yet the City of Centerville is planning on doing a project that costs nearly $8 million?! We already have high taxes. I have been told the 3rd highest in the statel Prove to me that those dollars cannot be used for such projects. If they can't, then the City of Centerville needs someone to better budget the funds. In a city with the 3rd highest taxes in the state you'd think the income of the residents would reflect being the 3rd highest as well. Well, I can assure you that's not the case. School levies get voted on & passed nearly every election. But at least I get a say in the matter. We all are given the right to vote on it, it's not just done. Unlike this project where the residents, those footing the VERY LARGE bill, do not get a say? How is that? Why is this any different than a school levy? Both are impact our property taxes. What's this about a trail on Mill Road? Why?! There are plenty of sidewalks within the city that are close enough for anyone who wants one on Mill Road to use instead. Maybe if the city enforced the fine for shoveling sidewalks in the snow they could use that money for a bike path or something. There is no way these people who don't shovel are getting fined because many of the sidewalks aren't shoveled all winter. I would like to know if the city has gone to the state or federal governments for assistance at all. If they were denied any funds, I wonder if it's because they, like the citizens, realized that this project is not a NEEDED project, it is a WANTED project. Many of us have said, we're not saying NO, we're just saying not NOW. . Foreclosures are awful enough, but forcing foreclosures on your residents is just shameful. Come on city council. Be our voices & just say NOT NOW. Thank you 5/9/2008 Jen & Steve Lentsch This email has been scanned by the MessageLabs Email Security System. For more information please visit http://www.messagelabs.com/email 5/9/2008 Page 2 of2 . . . Teresa Bender From: .sent: To: Cc: Subject: chipper426@usfamily.net Sunday, April 27, 20081:23 PM leeincville@earthlink.com tbender@centervillemn.com Road Construction Dear Council Member, We live on the Cul-De-Sac of Clearwater Drive. for the city water project because we feel that to the engineer and he told us direct drilling our cul-de-sac. We do not want our street reconstructed it is in fine condition. We have talked for city water hook up would be possible on The median income of Centerville residents may be $68,000, but some of us make less. Please take this into consideration when making your final decision on the road improvement projects. Thank You, Terry and Renee Lee 7268 Clearwater Drive Centerville, MN 55038 --- Get FREE High Speed Internet from USFamily.Net! -- http://www.usfamily.net/mkt- freepromo.html .ThiS email has been scanned by the MessageLabs Email Security System. For more information please visit http://www.messagelabs.com/email . 1 I.....C....,................. I, ........,' i ;".. I i , , '. !, . I . _~ ."'~:; . ,i I:}, i'l .l.c ": ~ ~I. ....... '. ,..... '. - 'de...... '. . ..' '. ,. ""'" OUll.l: --r.J'''-"~~..~: . .. ... e/.~.. '.e.'. . '.b'. . ...... .. . ~.... ...... .,I,.f . ft~': .v . . . CITY OF CENTERVILLE CITY COUNCIL MEETING April 23, 2008 6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled meeting on April 23, 2008, at City Hall, 1880 Main Street. PRESENT: Mayor Mary Capra Council Member Tom Lee Council Member JeffPaar Council Member Michelle Lakso ABSENT: STAFF: City Administrator Dallas Larson City Attorney Kurt Glaser I. CALL TO ORDER Mayor Capra called the April 23, 2008, City Council meeting to order at 6:30 p.m. II. PUBLIC HEARINGS None III. APPROVAL OF AGENDA Mayor Capra added page 12a to Item 1 of the Consent Agenda. Mayor Capra added Item 1 to VI. Awards/Presentations/Appearances - Mr. James Halstrom, Emergency Management, and changed Item 1 (Mr. Dale Tranter, Bonestroo & Associates - Annual Review) to Item 2. Motion bv Council Member Lee. seconded bv Council Member Parr. to aoorove the ae:enda as amended. All in favor. Motion carried unanimouslv. IV. APPROVAL OF COUNCIL MINUTES 1. April 9. 2008. Board of Equalization Hearing & City Council Meeting Minutes Motion bv Council Member Broussard-Vickers. seconded bv Council Member Paar. to aoorove the Aoril 9. 2008 City Council Meetine: Minutes as oresented. Motion carried unanimouslv. City of Centerville Council Meeting Minutes April 23, 2008 2. April 9. 2008. City Council Joint Work Session w/Committees & Commission Meeting Minutes . Motion bv Council Member Parr. seconded bv Council Member Lee. to aoorove the Aom 9. 2008. City Council Work Session Meetine: Minutes as oresented. All in favor. Motion carried unanimously. V. CONSENT AGENDA 1. City of Centerville April 10. 2008. through April 23. 2008. Claims 2. Centennial Lakes Police Department Claims through April 1 O. 2008 3. .t..j3f)feyal fer :\-dmiBistPater/Ce1::Jfteil atteaGaBee ef LMC .'\miual CenfeFeBee Councilmember Broussard-Vickers pulled Item 3 for discussion. Motion bv Council Member Lakso. seconded bv Council Member Broussard- Vickers. to aoorove #1 and #2 of the Consent Ae:enda as oresented. All in favor. Motion carried unanimously. 3. Approval for Administrator/Council attendance ofLMC Annual Conference Councilmember Broussard-Vickers requested the total cost of the conference. . Councilmember Lakso stated that she decided not to attend. City Administrator Larson stated that he would attend on Thursday and Friday only. Motion bv Council Member Lee. seconded bv Council Member Parr. to aoorove Item 3. Administrator attendance of LMC Annual Conference. All in favor. Motion carried unanimously. VI. A W ARDS/PRESENTATIONS/APPEARANCES Mayor Capra announced that there was one addition to A wardsIPresentations/ Appearances: 1. Jim Halstrom. AMEM. & Terrv Stoltzman. Anoka County Emergencv Manager Jim Halstrom conveyed his appreciation for the opportunity to come and talk to the City Council about Emergency Preparedness and the role of city officials in accordance with Minnesota Statute Chapter 12, regarding disasters and emergencies that may come to their city. He stated that he is the Director of Chisago County Emergency Management and the . Executive Director of AMEM - but his biggest thing is being a citizen of Centerville. Page 2 of9 2 City of Centerville Council Meeting Minutes April 23, 2008 . Mr. Halstrom went on to introduce Terry Stolzman, Director of Anoka County Emergency Management and Professional Development Chair for the Association of Minnesota Emergency Managers, Sergeant Aldridge with the Center City Police and Officer Ron Nelson from the Centennial. Mr. Halstrom began by talking about the traditional Minnesota threats/hazards, most of which are tornados, floods, hazardous material accidents, snow emergencies, and major transportation accidents. He stated that, in addition, there are agricultural disasters, civil disorder, dam failure, fire (urban, forest, wildfIre), a hazardous material incident - which could force evacuation, a National security event, and public utilities failure. Mr. Halstrom clarifIed that natural disasters are things like floods, severe weather, tornado, or blizzards. A Public Health Event would be a pandemic outbreak, environmental health, or biological. In addition, there are radiological incidents, fIxed facilities and transportation incidents, school crisis events, transportation accidents and terrorism from chemical biological radiological nuclear explosives. Mr. Halstrom stated that our new threat is terrorism and weapons of mass destruction (chemical, biological and nuclear). In Minnesota, this would apply to port areas, the international border with Canada, or a high prof1le area like the Mall of America. . Mr. Halstrom named local agencies working to prepare for these threats: County, city and township governing bodies, County emergency management, City Emergency Management, County highway/city and township maintenance crews, county health department, law enforcement (Sheriff s Department, City Police Departments), Fire Department, hospitals and clinics, schools and churches and ARES (Amateur Radio Emergency Services) (Ham Radio Operators). Mr. Terry Stolzman stated that he has an ARES group of 15-20 members, which have a strong presence. He explained that when radio traffic was lost in Houston County, they were able to use ARES. Councilmember Lee questioned why the Emergency Broadcast System was not used on 9/11. Mr. Halstrom responded that he didn't know the answer to that, but there are other ways to warn people (i.e., sirens, TV and other communications and the element of personal responsibility). Mayor Capra stated that cell phones do not work at times. She pointed out that when a major event came through Centerville, there were no sirens. . Mr. Halstrom explained that installation of sirens was expensive (approximately $15,000), and we have no grants for them. He suggested that new developers could be required to put them in as part of their negotiations. Page 3 of9 3 City of Centerville Council Meeting Minutes April 23, 2008 Mr. Halstrom mentioned the organizations involved when the incident occurred in St. Peter. He said Emergency Management coordinates the work of all the different organizations. . Mr. Halstrom spoke about the Emergency Management Handbook for Government Officials, which he described as a small, concise primer, and the different emergency systems; i.e., IEMS (Integrated Emergency Management System), NIMS (National Incident Management System, EOC (Emergency Operations Center), and the local Director of Emergency Management, who maintains their plans, coordinates training, assists other areas, and coordinates with State and Federal Agencies. Mr. Halstrom concluded by reviewing the many responsibilities of chief elected officials relating to emergency procedures. He said he is very proud ofCenterville's City Council for being proactive about this. Mayor Capra explained what the city did in previous incidents. She added that they are required to participate in on-going training in order to receive reimbursed from FEMA. Mr. Stolzman summarized and thanked Mr. Halstrom for the presentation. He stated that Mr. Halstrom was the best official to give the presentation because he is a citizen of Centerville and could give a unique perspective. Mayor Capra mentioned that Centerville was the only city that asked someone to come . out when the Hazardous Mitigation Plan came out. She then thanked Mr. Halstrom and Mr. Stolzman. 2. Mr. Dale Tranter. Bonestroo & Assoc. - Annual Review Mr. Dale Tranter, Bonestroo & Associates, thanked the Council for the work they had given them. He invited the Council to ask questions about the Annual Review they had received. Mayor Capra questioned if the rain garden water had gone down since yesterday. Mr. Tranter replied that, yes, it looked like it went down quite a bit. Councilmember Lee stated that a plan was needed to get things done. He said there was a list, but some things weren't on the list. He then went on to say that they are on the right path. Mr. Tranter replied that they would be looking at everything that was not included on the list. . Page 4 of9 4 . . . City of Centerville Council Meeting Minutes April 23, 2008 VII. OLD BUSINESS 1. Proposed Ordinance #20. Second Series - Senior Citizen Deferment of Special Assessment City Administrator Larson stated that this was discussed at the last work session. He pointed out that some minor adjustments were made and directed the members to the draft in the Council packet. Councilmember Broussard-Vickers requested that he describe the process that would take place once the ordinance is passed. She explained that she would like to ensure the process in place is accordance with Minnesota Statutes and that it would be consistent. City Administrator Larson explained that, according to Minnesota Statutes, applicants must fill out an application form and declare their assets and income. He stated staff then measures that information against the guidelines. Councilmember Broussard-Vickers questioned whether individuals would be required to provide backup documentation. She stated that she would want to make sure everyone is treated consistently. She also stated that the applicant's information should not be made public. City Attorney Glaser stated that city staff should prepare these applications and keep them. Councilmember Broussard-Vickers questioned who would make the final determinations. City Attorney Glaser answered that final determinations would be made by the City Council. No action taken. 2. Authorize Contract for the Tracy McBride Park for Border. drainalZe and related work subiect to receiving at least two (2) quotes City Administrator Larson stated that staff hoped to have two quotes, but only received one. He requested permission not to share it until the other quote is received. This quote is within budget, in the $20,000 - 25,000 range. He added that they would like to get a contractor as soon as possible. Councilmember Lee questioned when it would be completed. City Administrator Larson replied that it would be completed this week. Page 5 of9 5 City of Centerville Council Meeting Minutes April 23,2008 Motion bv Council Member Lee. seconded bv Council Member Paar. to authorize staff to ene:ae:e the contractor with the lowest bid - that has been bude:eted and not to exceed $25.000. All in favor. Motion carried unanimouslv. . VIII. NEW BUSINESS 1. Consider Modifying Agenda Protocol to Include "Open Forum" City Administrator Larson stated that the cities of Wyoming, Blaine and Lexington addressed some of the same concerns. He submitted a paragraph to consider. Councilmember Lee mentioned that he did not think it was the Council's business to address some things, such as barking dogs, garbage in park, etc. He requested that the City Administrator screen the speakers prior to setting the agenda. City Administrator Larson suggested trying it without the restrictions and then, if needed, staff could amend it. Mayor Capra added that anything not on the agenda should be discussed with the City Administrator or herself before the meeting and be allowed to use their judgment. Councilmember Broussard-Vickers suggested that they make sure people do not assume there would be an immediate resolution at the meeting. . City Administrator Larson replied that staff could add a question asking if the individual would like a written response after the meeting to the form. City Attorney Glaser explained that the Mayor could give instructions prior to the approval of the agenda. He stated that Mayor Capra would call the meeting to order and have the Public Forum as the first item. Motion bv Council Member Lee. seconded bv Council Member Parr. to imDlement ODen forum Dollcv with an accomDanvine: comment and Sie:n-UD sheet at the next meetine:. All in favor. Motion carried unanimouslv. 2. Ground DeveloDment Request for $13.524.92: $10,000.00 Escrow +$12,991.3 0 Water Main Oversizing - $ 9.466.38 City Incurred Costs $13,524.92 Requested Refund City Administrator Larson explained the purpose of the Ground Development request. He stated that everything under the Development Agreement was completed and all things have been reconciled. He stated it would be appropriate to approve the request. . Page 6 of9 6 . . . IX. City of Centerville Council Meeting Minutes April 23, 2008 Motion bv Council Member Broussard-Vickers. seconded bv Council Member Lakso. for the city to incur the cost of the $13.524.92 refund. All in favor. Motion carried unanimously. 3. Mr. Lynn Johnson - Transient Sales Application and Waiving of Fee - (AoriI24- Mavl7. 2008) - Walk for Sight Fund Raiser City Administrator Larson explained that Mr. Johnson requested the City waive the fee normally charged for transient sales. He explained that if sales are conducted by an individual known to a resident. a permit is not required. Councilmember Broussard-Vickers stated that she did not think. in this case, a transient license was needed, much less the fee. City Administrator Larson stated that someone would have to check more completely into who it is. City Attorney Glaser stated that technically all sellers who sell to strangers as well as those who solicit contributions, should have a transient license, unless the folks know each other. He added that some people get around it by having a neighborhood leader. He then stated that this particular case should be decided by the City Council. Motion bv Council Member Broussard-Vickers. seconded bv Council Member Parr. to waive the transient license fee based on the information that it is for charity. All in favor. Motion carried unanimouslv. ANNOUNCEMENTSnwDATES 1. City Administrator Larson City Administrator Larson reported the auditors had been to City Hall and that he would draft the audit for presentation the end of Mayor first of June 2008. City Administrator Larson commented that his annual review is due. Mayor Capra stated that an Executive Session would be held for City Administrator Larson's review. CitY Administrator Larson also reminded everyone of the next Public Hearing on May 1, 2008 at the St. Genevieve Community Parish Center. 2. Police Report Sergeant Aldridge reported that Officer Dan Gates resigned. He stated the Alcohol Compliance Checks were completed resulting in no failures in any of the three cities. He reported that Officer Aaronson proposed a project that the address be placed on the back Page 7 of9 7 City of Centerville Council Meeting Minutes April 23, 2008 door of all businesses as this would assist the officers at night. Sergeant Aldridge added that officers do not always know what business it is if they find an open door. He reported that Officer Russ Blank is currently attending the FBI Academy. . Sergeant Aldridge reported the Police Department has moved into the Centerville substation. He reported on the speeding along Peterson Trail and indicated that since officers were posted there, no-one has been speeding. He reported an attempted burglary at the liquor store resulted in the suspects not getting into the building and vandalism at the Skate Park that included the theft of equipment. Mayor Capra reported she went on a ride along with Officer Gates. 4. Radio Service Mayor Capra expressed concern about the radio service in the new building. 5. Community-Orientated Policina Councilmember Lee reported on a meeting held to talk about community-oriented policing and the steps taken to implement this. He stated that it works to mitigate crime and emphasized the importance of citizen involvement. 6. Park Clean-Uo . Councilmember Lee gave a special thanks to the members of the Recreation Committee, who spent a couple hours on Saturday morning to get through all the parks. He added that the Boy Scouts cleaned Lamont Park, and it was spotless. 7. Garaae Sale and Clean-Up Mayor Capra announced that the Centerville City Garage Sale and Clean-Up would occur on May 9-10. 8. Temporary Summer Help/Public Works City Administrator Larson mentioned that staff would like to find an adult to fill in the gaps as a summer helper. He indicated staff had someone in mind that has some construction experience and could do this on an as-needed basis. He explained that this person could also supervise some summer helpers. Motion bv Council Member Broussard-Vickers. seconded bv Council Member Parr for discussion. to aDDrove the temDorarv Dositions Drovided they are within the bude:et and Dav schedule. All in favor. Motion carried unanimously. . Page 8 of9 8 . . . City of Centerville Council Meeting Minutes April 23, 2008 x. ADJOURNMENT Motion by Council Member Broussard-Vickers. seconded by Council Member Parr. to adiourn the April 23. 2008 City Council Meetine: at 8:55 p.m. All in favor. Motion carried unanimously. Transcribed by: Bonita Kaska, Recording Secretary TimeSaver Off Site Secretarial, Inc. Page 90f9 9 CITY OF CENTERVILLE CITY COUNCIL MEETING/PUBLIC HEARING May 1, 2008 6:30 p.m. . Pursuant to due call and notice thereof, the City of Centerville held a public hearing on May 1, 2008, at St. Genevieve Community Parish, 6995 Centerville Road. PRESENT: Mayor Mary Capra Council Member Tom Lee Council Member Jeff Paar Council Member Michelle Lakso ABSENT: STAFF: City Administrator Dallas Larson Paul Palzer, Public Works Director City Engineer Mark Statz I. CALL TO ORDER Mayor Capra called the May 1,2008, public hearing to order at 6:40 p.m. . II. PUBLIC HEARING Presentation of 2009 Street Proiect Mayor Capra explained the purpose of the meeting tonight is to hear testimony on the proposed 2009 street project. She stated if residents have documentation they would like to submit, that documentation will be accepted into the official record now or it may be dropped off at city hall over the next two weeks. City Administrator Larson stated this public hearing is part of the statutory process required for doing street improvements. He indicated notices were mailed to all property owners within ten days of the hearing and the notice was published for two weeks, as required by statute. He added individual notices included an estimate of the proposed assessment. City Engineer Statz expressed his thanks to all the residents he has met with over the past few days and stated there have been a lot of good discussions with citizens regarding the street project. He added there have been two prior public meetings regarding the street project and this meeting represents the official public hearing. . 10 City of Centerville City Counci1/Public Hearing Meeting Minutes May I, 2008 . City Engineer Statz explained this project was fIrst contemplated as a result of the 2003 pavement management study and affects %470 homes and includes 5.7 miles of street. He stated that 175 homes will be connected to city water and an additional 97 homes will be offered connection to city water. He stated this is an approximate $7-8 million project, and this amount includes all project costs, including legal, engineering, and bond issues; the City is proposing to assess a portion of these project costs. He stated that some changes have been made to the project since the last public meeting based on resident input, additional freeze/thaw information, as well as additional information on pavement status after the snow melted. City Engineer Statz stated that other improvements in the project include spot sanitary sewer repairs, water main bolt replacement, storm sewer repair, watershed requirements, lift station #3 abandonment on Center Street, and water services from the right-of-way to homes. He added the City will attempt to fIx those problems during construction on the project. He explained that the watershed rules include infIltration features as part of the project, in the form of rain gardens. City Engineer Statz stated the numbers on the assessment notices include the water main in the street and service to the property; the numbers do not include the cost of running water from the right-of-way to the home. He indicated the City Council is considering giving residents the option of having the City's contractor directionally drill the water service from the curb stop into the home or hiring their own contractor to do the same. . City Engineer Statz presented an overview of the project schedule and stated if the project moves forward, the City Council will order the improvement, which means asking the engineers to produce plans and specs and obtain bids; once a bid is in place, staff will be able to provide residents with a solid number later this fall. He indicated that at that time, the City would hold an assessment hearing; following that, the awarding of the bid will take place, and construction would begin in 2009. He added that the water service hook-up deadline is fall 2010 or within one year of the water main being made available. City Administrator Larson stated that the estimated assessment notices were mailed to all affected residents and includes all work within the right-of-way and assumes a 15 year payback with some smaller amounts being paid in ten years, at a 5.25% interest rate based upon the current bond market. He reiterated the amounts do not include water service between the property line (approximately $4,000) and home and trunk system connection fees ($1,750). He stated that concrete curb and gutter will be about $8 per foot and road improvement is estimated at $11.50 - $46 per linear foot. He explained that for purposes of this meeting, staff determined a reasonable estimate of what each property owner will pay if the street project moves forward, and sidewalks and pathways are included as an appurtenance to the street, and thus are included in the cost. Mayor Capra stated each resident will be given two to three minutes to speak and stated if a resident has suggestions or alternatives, the City Council is open to hearing them. . Page 2 of 13 11 City of CenterviUe City Council/Public Hearing Meeting Minutes May 1, 2008 Rav Martin. 7245 Mill Road . Mr. Martin stated he is retired and on a fixed income and cannot afford this project. He stated he spoke to a realtor and learned that these improvements will not improve the value of his property. He asked the Council to carefully consider the improvements. Carl Buechler. 1287 Mound Trail Mr. Buechler stated that last year, he offered to extend the water line to the last five houses on his street at a cost of $4,700; today, that cost is approximately $11,000- $17,000. Melody Meath. 7246 Mill Road Ms. Meath presented the City Council with a petition for placement into the official record to postpone voting on this project and reassess the scope of the project. She stated the petition represents 67% of the 470 households affected by this project, and includes a total of 520 signatures. Ms. Meath also presented a letter to the City Council for placement into the official record. She asked the City Council if there have been other options looked at with respect to the project. She indicated that a lot of people feel that Mill Road is dangerous; she disagreed with this statement. Norma Essex. 7333 Old Mill Road Ms. Essex stated she is concerned about the spending that the City has incurred. She asked how much grant money the City has and questioned whether the City needs this kind of project when it will substantially increase the City's debt. . Craig Sievert. 7254 Mill Road Mr. Sievert stated most people want this project put on hold. He commended the Mayor and Council for their efforts in putting to rest the misconceptions associated with the project, but now there appear to be more questions than answers. He stated the project manager for the Beard Group has indicated to the Council that it is a tough time to do the downtown project and asked if the City should be spending money on wants rather than needs. He asked if the City has received a final number for the County Road14 project. He asked the City to take a step back and look at the speed at which it is spending. He stated the City collected money from the developer for parks and asked why that money hasn't been put into the roads instead of bike paths. He asked if funds were taken from the water budget to pay for the park. He stated residents were told the City is picking up 70% of the project, and questioned whether this is true. He added that the total cost of the sidewalks and trails on this project are being evenly distributed among the homes affected. He stated it is hard to feel good about the 2009 road project when the answers are different at every City Council meeting. He stated residents want the Council to understand that they want to be heard and you cannot ignore the taxpayers. Thierry Chevalier. 1982 South Robin Lane Mr. Chevalier stated he received the letter stating that the City wanted to perform road improvements; as a result, he put a petition out and every single house signed the petition. He stated they do not need city water and there is nothing wrong with his well. . He added he does not have that kind of money and asked the City Council to slow down. Page 3 of 13 12 City of Centerville City CouncillPublic Hearing Meeting Minutes May 1, 2008 . Tom Walsh. 7162 Brian Way Mr. Walsh stated he lives in a cul-de-sac just off Brian and the City is proposing to put a sidewalk. in from a paved pathway to a park that is very small; as a result, he will have several large trees uprooted in his yard. He stated he was told by the developer that there is a plan to connect all of Centerville, and he questioned how many people will use that park. He added the rest of the cul de sac is not getting a sidewalk. He stated his street is designated C 1 improvement but there are no potholes in his road. He stated the value of his home will not increase as a result of these improvements and asked the City Council to reconsider the C 1 improvement on his street and to not build a sidewalk.. Wes Schoeberlein. 1744 Partridge Place Mr. Schoeberlein stated he is not being assessed, but this project affects him and everyone here because all residents will pay for it. He indicated that the current economic times dictate that this project not go forward. City Engineer Statz stated with respect to Mill Road, the Council directed staff to look at any improvement to that road as including a 33' wide road with curb and gutter. He noted after further investigation, staff feels it may be prudent to leave the road as it is and that is the reason it was downgraded to a type D improvement. He stated that staff feels it can accommodate the trees on Mr. Walsh's property and that the trail connection is an important part of the overall trail plan. . City Administrator Larson stated there were a number of statements made and questions asked that are not related to this project and he is happy to talk to anybody after the meeting. He stated there was a statement made that the sidewalks are being paid for by the 470 homeowners and that statement is not quite correct; it is being allocated on the same basis as the pavement with the City participating on the same level as on the street. Cory Padrnos. 1874 Center Street Mr. Padrnos asked that the Council think about the choice it is making at this time. He stated right now, the City does not have access to federal funds to support this project ,so it falls on the residents. He asked the Council to look at other ways to help increase the City's population so that it can obtain federal funding to support the streets, or it should consider putting Centerville up for sale. Mrs. Brad Olson. 1983 South Robin Lane Mrs. Olson stated that they will be paying $19,000-$20,000 for these improvements. She stated they already pay high property taxes and now the City is asking residents to pay for road improvements, plus interest. She asked why the City is taking away the use of their wells. .' Brad Olson. 1983 South Robin Lane Mr. Olson expressed frustration with the City Council and stated he wishes the Council good luck in getting re-elected. Page 4 of 13 13 City of Centerville City CounciI/Public Hearing Meeting Minutes May 1,2008 Brian Beert. 1829 Houle Circle . Mr. Beert asked if the drainage pipes are going to be the same size or expanded. He stated if they are not going to be increased, he did not see any reason why they should change because the drainage in his street is not bad. He stated with the current economy, nobody knows what the future will hold and there are a lot of homes in foreclosure. He asked if the project as planned is a done deal, or whether some streets can be opted out. He also asked if the City has received complaints from residents about their streets. City Engineer Statz explained that state aid funds come from the gas tax and are available to cities with populations over 5,000; those funds will accrue once Centerville hits 5,000 people and may be used only for designated streets, which means that the City chooses collector routes to put in line for those funds. He stated in response to the question about the wells, to his knowledge, if the project goes forward, all developed property in the City would have city water. He stated the drainage pipes are being expanded in some cases, but the project primarily calls for expanding the number of drainage inlets and improving drainage by cleaning ditches and improving culverts; many are deteriorated and in a state of disrepair. He stated in terms of streets being opted out, that is certainly on the table and this is not an all or nothing project. Chuck Schwinn. 1877 Prairie Drive Mr. Schwinn stated the Council now has a petition signed by 67% of residents and implored the Council to hear the resident's voices. He stated that Shad Avenue was redone a couple of years ago and it seems the roads only last about ten years per project . due to the soil in the City. He stated it does not matter how much money is spent on road repair, it doesn't last. He asked why the City is spending so much money on a cul de sac when the traffic level is lower than any of the other streets. He expressed his thanks to the engineering staff for coming back to his street and re-evaluating it. He asked what the City has done to draw and keep businesses in the City to help offset taxes. He stated Centerville has some of the highest taxes in the state and if the City becomes part of Lino Lakes, it will lower taxes. Tom Wilharber. 6849 Centerville Road Mr. Wilharber stated when he served on the City Council, there was an issue with the road and a lawsuit was commenced. He stated he felt it was important to remember that the engineers work for an engineering company first, and secondly they work for the City. Dale Meyers. 7277 Clearwater Drive Mr. Meyers stated he felt it was unfair that comer lots are being double assessed. He stated the assessment is unfair to people who are retired. Danielle Sanborn. 1994 South Robin Lane Ms. Sanborn stated she is opposed to the project and was not aware of any evidence that indicates these improvements will improve property values. She asked what residents will gain by being connected to the city water supply and added it is not feasible to . retrofit their water connection. She stated their water supply is at the rear of their home Page 5 of 13 14 City of Centerville City Counci1lPublic Hearing Meeting Minutes May 1, 2008 . and in order to connect to the house, a branch line will be drilled under their house, which will require 30-40 more feet of additional water line. She asked about the requirement to connect to city water and stated she understood there was a ruling that states a city cannot force residents to cap their wells. J.J. Sahlstrom. 1605 Peltier Lake Drive Mr. Sahlstrom stated this project is estimated at $7 million with the city's share of 70% amounting to an average of $4,184 per household, and the remaining 30% divided among the affected property owners, averaging $4,937 per house, for a total average per affected household of $9,121. He stated his well works great and his road is as good as the average road in Centerville. He suggested the City scale back the work on Peltier Lake Drive to include only necessary road repairs. He added that another factor to consider is that the 2009 project will not improve property values. He questioned who benefits from the project and who pays. He did not feel the people living on Peltier Lake will benefit from getting city water. He stated that routine road maintenance should be included as part of the city budget. . City Engineer Statz stated that the principle behind road improvements is to be prudent with taxpayer money and to be proactive with pavement management. He stated that pavement on a busy road can certainly be more susceptible to failure and the City tries to keep up the maintenance on these roads; one part of maintenance is mill and overlay and another is D type improvements. He stated he felt the effort being put forth by the City is proactive and requires the City to be prudent over a long period of time. He stated that comer lots have a full assessment on the front part of the lot and a much smaller (20%) assessment on the side yard. He stated with respect to the water main on Robin Lane, the City explored alternative locations but there are a number of issues associated with the placement of the water main in back yards. He explained this placement would increase the length of the water main, but the overriding factor in the City's decision has to do with the lack of easements in back yards because these lots only have 10' easements and hooking all service to that main requires more than ten feet; this would require obtaining additional construction easements from each property owner. He addressed the question regarding the requirement to cap wells and stated the Department of Health has informed staff that wells will be allowed for non-potable uses such as sprinklers. Sheri Szabo. 7124 Centerville Road Ms. Szabo stated the whole idea to improve Centerville was to clean up the downtown area, improve the streets, bring in more people and businesses, and have better homes and neighborhoods. She stated they can no longer afford to live here and asked what will happen when you have a really pretty town but no one can afford to live there. . John Moore. 1743 Peltier Lake Drive Mr. Moore expressed frustration that they were told in February that wells needed to be capped and now it appears they do not need to be capped. He stated he does not have confidence that the scope of the project has been reduced to where it needs to be. He asked if an independent appraiser should review the scope of the project to make sure everything is in order. Page 6 of 13 15 City of Centerville City Council/Public Hearing Meeting Minutes May 1, 2008 Tom Babcook. 1269 Mound Trail Mr. Babcook stated he was not aware of the line fee and connection fee for water and this amount represents a significant increase from the notice he received. He stated he does not believe state law requires that residents hook up to city water within one year of water being available. He stated he felt the line fee should be minimized. He mentioned his neighbor lives in Lino Lakes, on the same street, and to his knowledge, there is not a water line going to their property and they are not required to hook up. . Sherry Gust. 1975 73rd Street Ms. Gust expressed concern that she is paying for the use of her road by the entire city of Centerville and others. She stated she is a single parent and cannot afford the assessment. She asked that the project be re-examined and scaled down to roads in need of the most repair. She stated she was told that her road was not built to specifications and it should have lasted a lot longer than it has. She indicated she did not feel she should have to pay for mistakes done in the past. Daniel Skoog. 1613 Peltier Lake Drive Mr. Skoog stated he appreciates the work that the Council does and their dedication to serving the City. He expressed concern about the lack of response to the people of Centerville and particularly on Peltier Lake Drive. He stated they had sewer put in in 1976 and the road put in at that time lasted only ten years because it was poorly done. He explained that in 1987, a new street was put in and at that time, it was discovered that . two-thirds of Peltier Lake Drive was fine, but the rest of it was deteriorated due to water running the street from people using their sump pumps to drain into the street. Mr. Skoog presented several photographs of Peltier Lake Drive for placement in the official record. He stated the City has not maintained the street and has ignored the water going down the street from sump pumps. He stated they do not need city water on Peltier Lake Drive. He added he just put in a new well and he is not going to cap that well or pay a usage fee. He stated he thought the City should only repair the road where needed. Steve King. 1724 Sorel Street Mr. King asked if all developed land will be connected to city water and if this will include the down area. He stated he agreed with everybody's comments tonight. Francine and Craig Curtis. 1902 Center Street Ms. Curtis stated they do not want city water and cannot afford the assessment. She stated her neighbors join her every year to clean up the swamp and unplug the drains in her area. She stated she thought the City was supposed to maintain this swamp. LyNae Marshall. 7216 LaValle Drive and 1580 Sorel Ms. Marshall stated they moved in May of 1995 and were excited when her parents built right next door. She stated they talked to the owner at 1680 Sorel and they bought this property, zoned R2, in 2004, with the intention of tearing down the two dilapidated buildings and putting up two new homes for rental and overflow. She explained that the . Council then changed the zoning ordinance to mixed use; she never wanted to sell 1680 Page 7 of 13 16 City of Centerville City Council/Public Hearing Meeting Minutes May I, 2008 . Sorel, but when the City indicated it would implement eminent domain, they felt they had no choice. She stated the effort, stress, and risk it took for them to purchase an investment property only to have the Council tie their hands and eventually relinquish it back to the City has been egregious and unconscionable. She stated they sold their home in 2007 and now live at 7216 LaValle Drive and are facing another taking by the City because the Council is turning a one block dead-end road, owned by the citizens, into a public street with city water. She stated there are only five homes on this private road and they cannot incur this expense. She stated they enjoy their well water and believe it to be superior quality. She indicated they are not interested in relinquishing their street to the City and are vehemently opposed to the project. She stated they believe the Council would be overstepping its bounds for which it was originally intended, and prayed the Council will make the right moral, ethical decision on behalf of the citizens who entrusted them to serve on their behalf. Eric Marshall. 7216 LaValle Drive Mr. Marshall stated if the project goes forward, everybody will be required to hook up to city water at a cost of approximately $15,000-$20,000. He stated he is not interested in hooking to city water and based on past history, it is an incremental step in eminent domain to increase the tax base in order to get federal funding. He asked the Council to remove LaValle Drive from this project. . City Administrator Larson stated that Lavalle Drive is not proposed to be converted to a city street, but rather will be served by an easement on the back side of the property. He added the default is to use the easement the City already has on the back side. City Engineer Statz responded to the comment about hiring an independent appraiser for the project and stated they have done significant evaluation of the streets and have hired Braun Intertec to look at the soils. He indicated the Braun report contained similar suggestions with respect to street repairs. City Engineer Statz responded to the comments regarding 73rd and whether the road should have lasted longer and who should pay for it because others use that road. He stated that it may be worthwhile to give consideration to giving those residents a break because of the higher traffic volumes. He indicated that they further reviewed Peltier Lake Drive and it is their opinion that much of Peltier Lake Drive is in terrible shape and improvements are necessary and prudent. He replied to the question of sump pumps draining toward the street and stated on a number of projects he has been involved with, they included drain tile and "T's" on each lot in the project in order to get the water out of the street. . Tim Stevenson. 7289 Mill Road Mr. Stevenson stated since moving to Centerville, his property taxes have tripled. He indicated the current assessment calls for Mill Road being completely repaved and curbed with a bike path. He stated he asked the Council last time if it ordered a traffic study on Mill Road and Councilmember Paar replied "no." He stated he then asked why the City is doing this project and the response was that "people are complaining." He stated he Page 8 of 13 17 City of Centerville City CouncillPublic Hearing Meeting Minutes May 1, 2008 felt that perception is different from the facts and he has never had a problem with speeders. At the earlier Council meeting, he urged the City to order a traffic study and asked for facts that show he should spend his money to widen this road. He stated that the response he received at that time was "it's not your money." He stated he strongly disagrees with that statement and added it is his money and other taxpayer's money. He stated he remains strongly opposed to the project until the City can prove to him that it is needed. . Lori Harris. 7170 Peterson Trail Ms. Harris stated she serves on the Parks and Recreation Committee and wants to make Centerville a more beautiful place. She indicated this will happen by starting with the infrastructure of the City's streets and she felt it will have to happen sometime. She stated if one person in the community goes into foreclosure because they cannot afford to pay their assessment, then she believes the City will have made the wrong decision with respect to this project. She stated she has huge potholes in her street and she would like to see the project done, but felt it would be selfish on her part for anyone to have to scrape to have it done. Hatem Oamhieh. 7251 Clearwater Drive Mr. Qamhieh asked if the City should consider changing the scope of the project and asked that if the project is done, to make sure the City knows where the money is coming from and how much it is spending on each item. He stated it will be very important to . stay within budget. . Tina Scheller. 7267 Mill Road Ms. Scheller stated she appreciates all the time and effort that has been put into this project. She stated she agrees with everybody's comments and added they cannot afford the assessment. She stated they have never had a problem with traffic on Mill Road and did not feel the bike path that is proposed is necessary and they have done fine without it. She asked why the City is forcing residents to hook up to city water. She did not feel residents have been given a valid or straightforward answer as to why it is important to hook up to city water. She stated the only thing she has heard that makes sense is that we have a water tower that the City needs to pay for. She expressed concern that in 2006, Centerville was ranked #1 as having the highest effective tax rate and this is bad testimony on what kind of spending has been going on the City. She stated she would appreciate it if the Council would back off the project, give it some time, reconsider it, and see what is really necessary to be done. Tim Schweppe. 7249 Centerville Road Mr. Schweppe stated his road has been designated Cl full reconstruction. He indicated that in December 2004, they were assessed $4,300 to add the water main stump to their curb. He asked if the City really has the infrastructure in place for all the well connections as proposed. He stated he reviewed a report done by the City with Rice Creek Watershed where there was a checkbox that asked if the City's water system is . adequate to meet future demands, and the answer was "no," and there was a need for a Page 9 of 13 18 City of Centerville City Council/Public Hearing Meeting Minutes May 1,2008 . third well. He indicated this is not part of the City's comprehensive plan and he is concerned that the City cannot supply water to all people. He indicated that everyone on his street has petitioned against this project and added they have good elevation, good curbs, they have never had an overlay, and their road is not distressed to need full reconstruction. He stated this project is very comprehensive and includes a lot of extra measures to remove water saturation under the road with drain tile. He expressed concern about laying drain tile under roads and diverting water to rain gardens because it means you are just redistributing water. He asked that the Council reconsider or scale down the project. John Fischbach. 1684 Lakeland Circle Mr. Fischbach stated he is not affected by the project but there is a stake in his yard and asked what this stake is for. He stated he read in the Citizen that the Beard Group is slowing down its project due to economic reasons because they cannot find anyone to go in the anchor store and the only thing they think they can get approved is apartments. He indicated as a citizen of Centerville, the City needs to think about what it is doing. He asked if the comment is true regarding state or federal funding and the requirement that funding will kick in when the population reaches 5,000 residents. He stated from what he has heard, this might be another indicator that the project is too big for this size community and asked the Council to reconsider the project. . City Administrator Larson stated when the population reaches 5,000 or above, a city qualifies for state aid for road construction on designated roads; those funds come from the state gas tax. City Engineer Statz responded to the question about a traffic study and stated that a traffic study has not been performed. He added a traffic study would not show whether there is a danger to pedestrians and speeding is not the only thing that affects safety; a lot of times, it is the interaction and volume of people using the roadway as a bikeway and/or pedestrian lane. He replied to the question about the City's infrastructure and third well by stating there is a third well the City is looking at which will be implemented if the demand for water reaches the point where a third well is needed. He added the City has two wells in place and an interconnection with Lino Lakes and at this point, the City's wells supply water to the system adequately and will do so for the foreseeable future. He indicated the water tower is sized for a population over 5,000 people, including all new development and the downtown redevelopment. He replied to Mr. Fischbach's question regarding the stake in his yard by stating the stake is for survey purposes only and does not affect him. City Administrator Larson stated the water tower is paid for. He added one of the concerns mentioned during this process is whether the City has a system designed to serve all of the City with only those paying a user charge paying for that system. He indicated that this was one of the goals of having everybody hooked up to the system. . Page 10 of 13 19 City of Centerville City CouncillPublic Hearing Meeting Minutes May 1,2008 Pam Kennedy. 1983 73rd Street Ms. Kennedy stated that City Administrator Larson and City Engineer Statz previously stated if the cost of the project goes up, her assessment goes up as well; however, this increase will not be linked to any increase in property valuation, which is a violation of Minnesota Statutes Section 429 which states that property owners can only be assessed the amount of increase to their property value. She stated that 73rd Street failed prematurely and as the original owner of her house, they paid for the road and are now being asked to pay again because of inadequacies. She asked what source or sources are being used to determine the amount of property value increase due to the road construction. She indicated that in 2003, they were asked if they wanted the road fixed, and asked why residents are not being asked now. She asked why citizens don't have a vote in the matter. . Joe Steele. 6926 Sumac Court Mr. Steele stated the water system from Centerville to Dupree south does not include a water main and this is an area where one of the Councilmembers lives. He stated he felt this represents a conflict of interest and asked why they are being required to hook up to water but Councilmember Vickers is not. He stated he heard that if the water goes in, his insurance rates will go down; his agent informed him his rates would not change as a result of hooking to city water. He stated nothing is being done in the City with respect to routine maintenance and he has previously expressed concerns about his road and a collapsed storm sewer. Laura Powers. 7173 Brian . Ms. Powers stated she was troubled by the lack of respect shown by the Council to the community. She stated this is the most turnout she has ever seen at a Council meeting and the atmosphere feels like us versus them and the small town feeling has long since gone. She stated that common sense needs to be looked at with respectfulness from both sides in order to make decisions effectively that result in the most amount of change for a majority of people with the least amount of problems for them. She stated the City has a . budget for maintenance of roads as well as a pavement plan which needs to be followed. Bob Mehsikhomer. 1890 Center Street Mr. Mehsikhomer stated at the fIrst public meeting, he asked for the report on why Center Street required major reconstruction because he did not feel it needed it. He stated he did not receive any report from staff and instead received a two-paragraph letter that indicated the road was going to be done and water was coming in. He stated he later learned that the City was going to put a bike path next to his deck and he is vehemently opposed to this. He asked Councilmember Vickers if the City is going to require that she hook up to City water. City Engineer Statz clarifIed that the County Road 14 project is a county project and the City had no choice regarding which properties were taken as part of that project. He .stated the timing of the County Road 14 project in relation to the 2009 street project as proposed calls for the contractor to work from west to east and to get to Dupre by the end . of fall. He added the specifIcations allow that the ancillary roads to 73rd will be done last Page 11 of 13 20 City of Centerville City Council/Public Hearing Meeting Minutes May I, 2008 . so the County Road 14 project will be wrapped up in time to avoid detour traffic; he added staff will work to make sure those issues are addressed. He noted that County Road 14 will be open to traffic throughout construction between downtown and 35E. SteDhanie Hasiak. 6994 Centerville Road Ms. Hasiak stated she has well water and believes it is her constitutional right if she wants to keep well water. She stated her taxes are $4,400 and her value has dropped. She stated she felt this public hearing was just a formality and the City cannot get away with it. She added the City is taking away citizen's rights and trespassing. . Bonnie Larson. 1724 Peltier Lake Drive Ms. Larson stated the road issues have a long history and Peltier Lake Drive's previous reconstruction resulted in a lawsuit over issues with the way the assessments were done. She stated she did not understand the adverse relationship with the residents and added this is not fun for anybody. She challenged the City to take care of the roads instead of waiting until they are dangerous and then redoing them. She stated the City needs to learn how to manage the roads in the most economical way possible and suggested having.one or two maintenance crews in the City checking the roads on a regular basis. She stated she would like to see if the Council and the residents can find a way to forget the sour grapes and to do what needs to be done in the most economical way possible. She indicated it is important to keep in mind that many people are not going to be able to stay if they have to look forward to a future equal to the past. She stated when you look at the share of the road that residents will pay as taxpayers, then the assessments, water hookup charges, etc., it is an unbelievable amount of money. Barb Shaw. 1881 Prairie Drive Ms. Shaw stated for the record, she does not feel her street needs to be reconstructed. She stated that most everyone agrees that economically, now is not the time to undertake this project. She stated she would like to see the Council take a step back, take the time, and cultivate a scenario where people tell the Council what they want and not what they don't want. . Mayor Capra expressed the Council's thanks to everybody in attendance this evening. She stated over the next two Council worksessions, the Council will review the comments and documentation received. She invited anyone interested to attend the worksessions, but noted that the Council will not take public comment at those worksessions. She stated the Council will likely make a decision on the scope of the project by the end of Mayor first part of June. She explained at that point, the Council would put the project out for plans and specs and when the Council receives the bids, a decision will be made to determine if the project falls within the dollar amount projected for the project. Mayor Capra explained that with respect to 73rd Street, this was a 2004 street project and the reason that residents were asked at that time was that the road construction had changed, so the Council could not go forward with the project without having the approval of the affected residents. Page 12 of 13 21 City of Centerville City CouncillPublic Hearing Meeting Minutes May 1, 2008 Pam Kennedy. 1983 73rd Street Ms. Kennedy stated this road was removed from the 2003-2004 project because the road failed at that time. She asked why her road was not done in 2004 when it would have cost $3,000, versus $5,000 under the current project. Mayor Capra replied that not all citizens agreed to the 2003-2004 project. Ms. Kennedy asked why citizens are not able to vote on the current project. City Engineer Statz stated the assessment amount for the 2004 project on 73rd Street was higher than contained in the notice; therefore, in order to assess those residents, the City had to cancel that portion of the project because once assessment notices go out with a hearing date, that amount is set in stone. He added in a statutory city such as Centerville, it is a representative democracy and the Council has the authority to determine the amount of an assessment. Motion bv Council Member Lee. seconded bv Council Member Broussard-Vickers. to close tbe Dublic bearin!!. All in favor. Motion carried unanimouslv. III. ADJOURNMENT Mayor Capra adjourned the meeting at 9:26 p.m. Transcribed by: Barbara Hughes, Recording Secretary TimeSaver Of/Site Secretarial, Inc. Page 13 of 13 22 . . . CITY OF CENTERVILLE 05/08/0810:51 AM Page 1 *Check Summary Register@ . Name . 10100 MAIN STREET BANK Paid Chk# 008883 PETERSON, TEDD Paid Chk# 008884 BROUSSARD, LINDA Paid Chk# 008885 LEE, THOMAS A. Paid Chk# 023316 AVLlC Paid Chk# 023317 INTERNATIONAL UNION OF Paid Chk# 023318 LINCOLN MUTUAL LIFE & Paid Chk# 023319 Void Paid Chk# 023320 Void Paid Chk# 023321 NATIONWIDE RETIREMENT Paid Chk# 023322 aWEST Paid Chk# 023324 BONESTROO, ROSENE, Paid Chk# 023325 CALIFORNIA CONTRACTORS Paid Chk# 023326 CAPRA'S UTILITIES, INC. Paid Chk# 023327 CENTENNIAL FIRE DiSTRICT Paid Chk# 023328 CENTERPOINT ENERGY Paid Chk# 023329 COMCAST Paid Chk# 023330 CONNEXUS ENERGY Paid Chk# 023331 FRATTALONES HARDWARE Paid Chk# 023332 GERLACH SERVICE, INC. Paid Chk# 023333 GOPHER STATE ONE CALL INC Paid Chk# 023334 INDEPENDENT SECURITY Paid Chk# 023335 INSTRUMENTAL RESEARCH Paid Chk# 023336 LABONNE, DON Paid Chk# 023337 MARATHON ASHLAND Paid Chk# 023338 ME NARDS - FOREST LAKE Paid Chk# 023339 METRO SALES INCORPORATED Paid Chk# 023340 NORTH STAR PUMP SERVICE Paid Chk# 023341 PRESS PUBLICATIONS Paid Chk# 023342 SAM'S CLUB Paid Chk# 023343 SENSUS METERING SYSTEMS Paid Chk# 023344 SOLHEID, WARREN Paid Chk# 023345 TIME SAVER Paid Chk# 023346 TURCO CONSTRUCTION Paid Chk# 023347 USA BLUE BOOK Paid Chk# BI-WEEKLY ACH Check Date 5/1/2008 5/1/2008 5/1/2008 5/1/2008 5/1/2008 5/1/2008 5/1/2008 5/1/2008 5/1/2008 5/1/2008 4/14/2008 4/14/2008 4/14/2008 4/14/2008 4/14/2008 4/14/2008 4/14/2008 4/14/2008 4/14/2008 4/14/2008 4/14/2008 4/14/2008 4/14/2008 4/14/2008 4/14/2008 4/14/2008 4/14/2008 4/14/2008 4/14/2008 4/14/2008 4/14/2008 4/14/2008 4/14/2008 4/14/2008 5/1/2008 Total Checks MAY 2008 Check Amt $1,709.84 PAY PERIOD 9 $0.00 PAY PERIOD 9 $353.15 PAY PERIOD 9 $150.00 DEF COMP WIH 5-1-08 $60.00 MAY 08 UNION DUES - A. ANDERSO $174.48 LIFE INS. MAY 2008 $0.00 VOID $0.00 VOID $1,063.96 DEF COMP WIH 5-1-08 $497.44 651-429-3232 SERV THRU 5-16-08 $10,367.89 GENERAL - SERV THRU 3-29-08 $202.68 FLASHING 2 LED CONE LIGHTS, SA $1,n1.00 REPAIR BROKEN WATER SERVo ON M $4,000.00 ADDN'L FIRE AID - REFUND & REI $1,430.57 1785 PELTIER LAKE DR - SERV TH $66.54 HIGH SPEED INTERNET & CABLE TV $858.05 6900 20TH AVE - LIFT STATION - $74.71 REPAIR SUPPLIES FOR WATER $2,229.96 REPAIRS TO TRACTOR $90.05 SERV THRU APRIL $1,853.98 COMPBINATION FiRE & SECURITY S $38.00 APRIL 2008 WATER TESTING $4.00 OVER PAID BUIDING PERMIT #08-0 $1,091.69 FUEL FOR APRIL $77.64 SUPPLIES $521.51 P.W. COPIER 4-1-08 THRU 4-1-09 & MAlNTCONTR $2,995.98 SERVICE TRIP LIFT STATION #1, $53.55 ADOPT FEE SCHEDULE - ORD. #20 $531.46 SUPPLIES $1,200.00 ANNUAL SUPPORT THRU 3-1-09 $137.26 REIMBURSEMENT FOR VACCUM CLEAR $161.05 CITY COUNCIL MEETING 4-23-08 $2.50 OVER PYMT ON DOUBLE PERMIT FEE $588.61 FLAGS - BLUE & GREEN & AWPA BL $13,064.57 PAY PERIOD 9 DIRECT DEPOSIT $47,422.12 NOTE: THERE WILL BE AN UPDATED LIST OF DISBURSEMENTS FOR APPROVAL ON 5-14-08. . 23 CENTENNIAL U\KES POLICE DEPT Check Register POLICE GL Page: 1 GL Posting Period(s): 05/08 - 05108 May 08, 2008 08:22am Check Issue Date(s): 05101/2008 - 0510812008 Per Date Check No Vendor No Payee Invoice Description Inv Amount . 05/08 05/08108 6730 10795 ANOKA COUNTY STREET MAPS 26.09 M 05/08 05/08108 6731 10155 ACTION RADIO & COMM. INC NEW VEHICLE SETUP 271.58 05/08 05/08108 6732 10590 AMERICAN MESSAGING MAY PAGER SERVICE 40.61 05/08 05/08108 6733 10600 AMSAN CLEANING SUPPLIES 581.80 05/08 05/08/08 6734 10750 ANOKA COUNTY 1ST QTR MDT ACCESS 540.00 05/08 05108108 6735 10793 ANOKA COUNTY 2007 SOLID WASTE FEE 688.20 05/08 05/08108 6736 10795 ANOKA COUNTY ANNUAL MTC RECORD 2,434.65 SYSTEM 05/08 05/08108 6737 11565 ASPEN MILLS UNFORMS 61.00 UN FORMS 30.50 Total 6737 91.50 05/08 05/08108 6738 30055 CSK AUTO, INC VEH BULBS/FLOOR 61.14 MATS 05/08 05/08108 6739 30063 CP TELCOM PHONES/LONG DIST 343.60 05/08 05/08108 6740 30480 CENTENNIAL UTILITIES MARCH UTILITIES 1,053.47 05/08 05/08108 6741 40300 DELTA DENTAL JUNE DENTAL ADJ 849.50 GATES/NOREN 05108 05/08/08 6742 40345 DEPUTY REGISTRAR #150 VEH TABS 2002 CHEV 9.50 05/08 05/08/08 6743 40700 DON'S CIRCLE SERVICE, INC VEH OIL CHGS & 1,812.55 REPAIRS 05/08 05/08/08 6744 50060 ECSI,INC 2008 FIRE ALARM 213.00 INSPECTION 05/08 05/08108 6745 60440 FOREMOST PROMOTIONS NATL NIGHT OUT 280.90 SUPPLIES 05/08 05108108 6746 60650 FRA lTALLONES HARDWARE, INC. CAR WASH SUPPLY 90.62 05/08 05/08/08 6747 70310 GALES AUTO BODY, INC 2007 FORD REPAIR 797.44 . DEER ACCID MITS MIRAGE REPAIR 892.89 Total 6747 1,690.33 05/08 05/08108 6748 70330 J GARDNER & ASSOCIATES, LLC JR POLICE BADGES 180.00 05/08 05/08108 6749 90026 IMAGE PRINTING & GRAPHICS, INC BUSINESS 2n.56 CARDS/OFFICER ON PREMISES FORMS 05/08 05/08/08 6750 110100 KENDELL DOORS & HARDWARE, IN BLDG DOOR MTC 343.00 05/08 05/08/08 6751 110190 EMILY KIRCHNER PRESSURE WASHER 32.99 PARTS 05/08 05/08108 6752 120331 LEAGUE OF MN CITIES INS TRUST DEDUCTIBLE SQUAD 250.00 2007 ACCID 05/08 05/08108 6753 130338 MATTHEW'S RESTAURANT TRAINING MEETING 110.07 05/08 05/08/08 6754 140370 NEXTEL COMMUNICATIONS CELL PHONES 300.16 05108 05/08108 6755 150100 OFFICE MAX CONTRACT, INC OFFICE SUPPLIES 242.92 05/08 05/08/08 6756 160180 PALMER-WEST CONST. CO. INC BLDG MTC 274.00 05/08 05/08/08 6757 160250 PETTY CASH / BRlTNI AUSTIN POSTAGE 44.63 05/08 05/08108 6758 160415 PITNEY BOWES POSTAGE METER 111.80 RENTAL 05/08 05108108 6759 160420 PITNEY BOWES POSTAGE BY PHOI POSTAGE 230.99 05/08 05/08/08 6760 190170 SAFETY SERVICES, INC C E R T EXPENSES 558.89 05/08 05/08108 6761 190375 SELECT ACCOUNT APRIL SELECT 25.00 ACCOUNT FEE 05/08 05/08108 6762 190390 SHRED RIGHT, INC DOCUMENT 59.94 DESTRUCTION 05/08 05/08108 6763 190910 STREICHER'S PRACTICE AMMO 76.68 RESTRAINTS 156.44 M = Manual Check, V = Void Check . ", 24 CENTENNiAl UOO:S POLICE DEPT Check Register POLICE GL Page: 2 GL Posting Period{s): 05/08 - 05108 May 08, 2008 08:22am . Check Issue Date{s): 05101/2008 - 0510812008 Per Date Check No Vendor No Payee Invoice Description Inv Amount RESTRAINTS 106.45 Total 6763 339.57 05/08 05/08108 6764 200043 TELECIDE PRODUCTIONS, INC COMPUTER MTC 105.00 05/08 05/08/08 6765 210110 UNIFORMS UNLIMITED, INC UNIFORMS 617.55 05/08 05/08108 6766 210127 UNICARE LIFE & HEAlTH INS. CO. JUNE L1FE/DISABILllY 165.00 05/08 05/08108 6767 210300 UPPER MIDWEST COMM POLICING CONSULTING 3,900.00 CONSULTING 3,900.00 CONSULTING 44.50 EXPENSES CONSULTING 101.52 EXPENSES CONSULTING 3,900.00 Total 6767 11,846.02 05/08 05/08/08 6768 230160 WAlLEN-FRIEDMAN & FLOYD, P.A MARCH LEGAl FEES 270.00 Totals: 27,464.13 . . M = Manual Check, V = Void Check 25 CENTENNIAL lAKES POLICE DEPT Check Register POLICE GL GLPamngPeri~~:~~-~OO Check Issue Date(s): ~1412008 - ~25/2008 Page: 1 Apr 25, 2008 09:44am . ~OO ~~ ~OO Payee Invoice Description Date Check No Vendor No Inv Amount 1,491.18 17,481.16 756.00 19,728.34 . Per 04/25/00 ~25f00 ~25/~ 6727 6728 6729 31137 CONNEXUS ENERGY MARCH ELECTRIC 160562 PUBLIC EMPLOYEES INS. PROG S1f MAY HEALTH INS 190795 STELLAR ENERGY SERVICES, INC GENERATOR REPAIR M = Manual Check, V = Void Check Totals: 26 . CENTENNIAL FIRE DISlRICT Check Register FIRE GL Page: 1 GL Posting Period(s): 05/08 - 05108 May 02, 2008 04:28pm Check Issue Date(s): 05101/2008 - 0510212008 . Per Date Check No Vendor No Payee Invoice Description Inv Amount 05/08 05/02108 3240 10295 ALL STAR SPORTS, INC SAFETY CAMP T-SHIRTS 935.00 05/08 05/02108 3241 20120 BATTERIES PLUS BATTERY UTIUTY 31 399.00 05/08 05/02108 3242 20140 MILO BENNETT IAAI CONVENTION 312.27 LODGI NGIMEALS 05/08 05/02108 3243 20350 JOE BIBEAU TRAINING 70.00 05/08 05/02108 3244 20400 DAVID BRUDER MEDICAL SUPPLY 71.52 05/08 05/02108 3245 30490 CENTERPOINT ENERGY STATION 2 GAS 556.35 05/08 05/02108 3246 31008 COMCAST INTERNET STATION 1 94.00 05/08 05/02108 3247 120490 LOFFLER COMPANIES, INC STAPLES 80.94 05/08 05/02108 3248 130348 MCLEOD USA PHONES 391.27 05/08 05/02108 3249 130825 MINNESOTA UI FUND 1ST QTR 2008 BENEFITS 38.27 05/08 05102108 3250 140075 NSRMAA FIRE SAFETY HOUSE 50.00 USE 05/08 05/02108 3251 140600 NORTHERN AIR CORPORATION BLDG MTC STATION 1 & 529.79 2 05/08 05/02108 3252 170180 QWEST COMMUNICATIONS 53.57 Totals: 3,581.98 . . M = Manual Check, V = Void Check 27 CENTENNIAL FIRE DISTRICT Check Register FIRE GL Page: 1 GL Posting Periocl(s): 04108 - 04108 Apr 22, 2008 12:00pm Check Issue Date(s): 0410512008 - 0412212008 . Per Date Check No Vendor No Payee Invoice Description Inv Amount 04108 04/22108 3174 10800 VOID - ANOKA CO FIRE PROTECT. I DUES 210.00 - M 04108 04122108 3220 20140 MILO BENNETT POSTAGE 5.n 04108 04122108 3221 20400 DAVID BRUDER TRAINING 356.54 04108 04/22108 3222 30800 CITY WIDE GARAGE DOOR CO GARAGE DOOR MTC 492.05 STATION 1 04/08 04/22108 3223 31137 CON NEXUS ENERGY STATION 1 ELECTRIC 492.86 04108 04122/08 3224 40400 STUART C. DOMllZ EMT EXAMINER 75.00 SERVICES 04/08 04/22108 3225 60025 F.I.R.E., INC TRAINING s(pENSE 350.00 04108 04/22108 3226 70450 CUF GIESE EMT EXAMINER 75.00 SERVICES 04108 04/22108 3227 120170 JEFF LARSON EMT EXAMINER 75.00 SERVICES 04/08 04122108 3228 120175 LAUREN LARSON EMT EXAMiNER 75.00 SERVICES 04108 04122108 3229 120331 LEAGUE OF MN CITIES INS TRUST PROPERTYILIABIUTY 19,229.00 INS 4/08-4109 EXCESS UABIUTY INS 3,392.00 4/08-4109 Total 3229 22,621.00 04108 04122108 3230 120450 CITY OF UNO LAKES MARCH 20,618.44 REIMBURSEMENTS 04108 04122108 3231 140408 NEXTEL COMMUNICATIONS CELL PHONES 6.33 04108 04122108 3232 150140 OFFICE DEPOT, INC PAPER/INK 167.88 04108 04122108 3233 150150 GLEN A OLSON EMT EXAMINER 75.00 SERVICES . 04/08 04/22108 3234 170180 QWEST COMMUNICATIONS 162.28 04/08 04/22108 3235 180300 RIVARD TAILORING UNIFORMS 14.91 04108 04/22108 3236 180500 RANDY ROLSTAD ENGINE 31 GENERATOR 92.43 FUEL PUMP 04108 04122108 3237 220200 VERIZON WIRELESS CELL PHONES 192.31 04108 04122108 3238 240100 XCELENERGY ELECTRIC STATION 2 628.60 04108 04122108 3239 260200 CHIEF NYLE Z1KMUND HONORARIUM 300.00 Totals: 46,666.40 M = Manual Check, V = Void Check . 28 . . . '. CITY OF CENTERVILLE ANOKA COUNTY, MINNESOTA ORDINANCE # SECOND SERIES AN ORDINANCE AMENDING THE CENTERVILLE CITY CODE BY INSERTING CHAPTER 33 RELATING TO DEFERMENT OF SPECIAL ASSESSMENTS. THE CITY OF CENTERVILLE ORDAINS: Section 1. The City Code is hereby amended by inserting Chapter 33 as follows: CHAPTER 33: SPECIAL ASSESSMENTS 33.01 Deferment of Special Assessments for Senior Citizens. A. The Council may defer the payment of any special assessment on homestead property owned by a person who is 65 years of age or older, or who is retired by virtue of permanent and total disability, and the Clerk is hereby authorized to record the deferment of special assessments where the following conditions are met: 1. The applicant must apply for the deferment within ninety days of when the assessment is adopted by the Council. 2. The applicant must be 65 years of age, or older, or retired by virtue of permanent and total disability. 3. The applicant must be the owner of the property. 4. The applicant must occupy the property as hislher principal place of residence. 5. The applicant's household income from all sources shall not exceed the low income limit as established by the Department of Housing and Urban Development as used in determining the eligibility for Section VIII housing. B. The deferment shall be granted for as long a period of time as the hardship exists and the conditions as aforementioned have been met. However, it shall be the duty of the applicant to notify the Clerk of any change in hislher status that would affect eligIbility for deferment Interest shall accrue during the deferment period at the same rate that was established by the resolution adopting the special assessment. C. The entire amount of deferred special assessments (including accumulated interest) shall be due within sixty days after loss of eligtbility by the applicant. If the special assessment is not paid within sixty days, the Clerk shall add thereto interest at 8% per annum from the due date through December 31 of the following year and the total amount of principal and interest shall be certified to the County Auditor for collection with taxes the following year. Should the applicant plead and prove, to the 29 satisfaction of the Council, that full repayment of the deferred special assessment would cause the applicant particular undue financial hardship, the Council may order that the applicant pay within sixty . days a sum equal to the number of installments of deferred special assessments outstanding and unpaid to date (including principal and interest) with the balance thereafter paid according to the terms and condi- tions of the original special assessment. D. The option to defer the payment of special assessments shall terminate and all amounts accumulated plus applicable interest shall become due upon the occurrence of anyone of the following: 1. The death of the owner when there is no spouse who is eligible for deferment. 2. The sale, transfer or subdivision of all or any part of the property. 3. Loss of homestead status on the property. 4. Determination by the Council for any reason that there would be no hardship to require immediate or partial payment. 33.01 Deferment of Special Assessments for Active Duty Military Reserve or National Guard members. A. The Council may defer the payment of any special assessment on homestead property owned by a person who is a member of the Minnesota National Guard or other military reserves who is ordered into active military service, as defmed in section 190.05, subdivision 5b or Sc, as stated in the person's military orders, for whom it would be a hardship to make the payments. 1. The applicant must apply for the deferment within ninety days of when the person is called to active duty or during the period of active duty. . 2. The applicant must be the owner of the property. 3. The applicant must occupy the property as his/her principal place of residence. B. If granted a deferment, no installment of special assessment shall be certified for collection from the time of the application to a date one year after returning from active duty. Missed installments of special assessments shall be certified for collection at the end of the payment schedule that was in effect prior to the deferment. Semon 2. Effective Date. This ordinance shall be effective immediately upon its passage and publication according to law. ADOPTED this _ day of May, 2008 by the City Council of the City ofCenterville. Mary Capra, Mayor Attest: Teresa Bender, City Clerk . 30 . . . .................................................................................. CERTIFICATION OF THE CITY OF CENTERVILLE, ANOKA COUNTY MINNESOTA To the Auditor of Anoka COunty: To the Recorder of Anoka County: A deferral of special assessments was granted to the indMdual(s) named herein qualified pursuant to M.S.A. Chapt. 435.193. The City Council has approved the deferred assessment. 1. Name of IndMdual(s): Address: 2. Legal Description of Property: 3. Assessment District or Project: 4. Original amount of deferred assessment $ 5. The deferred assessment will accrue interest of _ % per year until paid. Certified by the City Clerk for submission to the County Auditor and COunty Recorder this day of 20_. SEAL Teresa Bender, City Clerk Fonn Number CV2008-0 1 31 DRAFT CITY OF CENTERVILLE APPLICATION FOR PRINCIPAL DEFERMENT ON ASSESSMENT . Name of Property Owner Address Property ill #. Legal Description of Property: Assessment Description Principal Amount of Assessment: $ I/We hereby affirm that the above address is my principal residence and request that the . City defer the payment of principal on the assessment of the above parcel of land for the maximum time allowed in accordance with City policy. I understand that interest will accrue annually during the period that the assessment is deferred [ or annual interest payments must be made when due during the deferment period] and I understand that it is my duty to notify the city of any change in circumstances that could affect my eligibility for the deferment. Date: Signature of Owners Printed Names of Signors ............................................................................ Office use only. Viewed proof of income and assets: Deferment: _approved Denied . Date Form Number CV2008-02 32 . MEMO TO: Honorable Mayor and City COUDeD Members FROM: Kim Stephan DATE: May 8, 2008 SUBJECT: Parks & Recreation Committee's Recommendation for Lake Shore Stabilization at Hidden Spring Park Mr. Mark Statz, City Engineer, made an appearance at the May 7,2008 Parks & Recreation Committee Meeting to update the committee on the status of the work to be completed at Hidden Spring Park and to discuss options for the shoreline stabilization. Included in the packet was a proposal from Mr. Gregg Thompson, Urban Conservation Specialist, for the shoreline stabilization project. . Mr. Statz informed the committee that in reviewing the lakeshore stabilization plan from Mr. Gregg Thompson, he has a few concerns with the design plan proposed by Mr. Thompson. The committee discussed the various ideas, benefits and the possible problems with each. Mr. Statz stated that he is concerned that Mr. Thompson's proposal may not be durable enough to work and Bonestroo would be held responsible when it was not the plan Mr. Statz had recommended. Bonestroo does not want to warranty the work if it is not done the way Bonestroo has proposed with rip rap boulders and live dogwood stakes. The committee is hesitant to use dogwood or willow as they do not want to obstruct the view of the lake and they feel rip rap is not the environmentally friendly way to show lake shore owners how to best preserve the Iakeshore. Mr. Thompson's proposal has some dogwood, but uses a variety of other lakeshore stabilization methods which the committee would like to try before resorting to rip rap. The committee ultimately agreed that it would be best to get whatever plantings in that will maintain the shoreline in the best way possible, as soon as possible, and shrubs can.always be removed or cut back later if they become intrusive. Mr. Statz has full confidence that the rip rap will work and stabilize the shoreline, but stated Bonestroo is also willing to go ahead and fully implement Mr. Thompson's plan if that is the Committee/Council's desire. The committee and Mr. Statz also felt tbat if we start to see failure, we can step in before we lose too much and go to the rip rap plan as a backup at a later time. Motion was made by Chairperson Seeley, seconded by Viee-Chairperson AmUDdsen, to recommend City COUDeD support the lake shore stabilization plan submitted by Mr. Gregg Thompson, keeping the lakeshore as natural and environmentaDy friendly as possible. AD in favor. Motion earried UDanimODSIy. . 33 M:E""O TO: Honorable Mayor and City Counell Members FROM: Kim Stephan DATE: May 8, 2008 SUBJECT: Use of Volunteers to Trim Trees at Eagle Park During the Earth Day Cleanup of the parks it was discovered that the wooded pine tree area of Eagle Park has been used for a 'hangout' for kids. An assortment of fmniture, probable drug paraphernalia, bottles, cigarette butts, etc. was removed from a secluded area behind the trees, off of the trail. Residents have complained of hearing voices while walking the trail and not feeling safe in this park or on this trail. The committee would like to ultimately remove some trees, but for the short term, trim up the tress approximately 2-3' from the ground opening the area up to be more visible to both the residents and the police. Vice-Chairperson Amundsen has volunteered to do the work and the question to City Council and City Attorney is would there be liability to the City to have a volunteer perform this work or does the work have to be done by Public Works Sta.fl? 34 . . . -' ILII Nil S@ddlifi~~ LLC Specializing in BIG ROLL SOD Installation Seeding, Lawn Repairs, Grading LANCE NOREN President 6198 Holly Drive Uno Lakes, MN 55038 (651) 481-9269 Fax (651) 481-0128 SOD IS PERISHABLE Water Immediately After Being Laldl . CITY OF CENTERVILLE 1744 HERITAGE ROAD (PAUL) Date APRIL 28, 2008 Customer CENTERVILLE PROPOSAL FORM We are pleased to submit the following quotation for your consideration: 1 LOADS BLACK DIRT SCREENED" PULVERIZED $ 215 00 FINE GRADING It FERTILIZING $ 250 00 200 ~vcJ YRDS OLD SOD CUT OFF, IilIIIIS.IID NEW SOD LAID & ROLLED $ 900 00 S9B I.J'.IB L A9......IiB SA JleTtJAL AMC~"T ~SEB-e Sl'AKIU8 SEEDING $ 100 00 CHIPPING STUMPS OFF $ 250 00 REMOVING CHIPS $ 150 00 SALES TAX INCLUDED TOTAL $ 1865 00 CUSTOMER AGREES TO REMOVE SILT FENCE OR THERE WILL BE AN ADDmONAL CHARGE OF Terms: C.O.D. SOD IS PERISHABLE Customer assumes all responsibilities after sod or seed is Installed Including watering. Water sod Immediately after being Installed. INTHEC EWE AREA DEEMED CONTRACTOR: CONTRACTORS NOTICE TO OWNER Customer's Signature (A) Any Person or Company supplying labor or materials for this Improvement 0 your property may file a lien against your property If that Person or COmpany Is not paid for the contributions. . (B) Under Minnesota law you have the right to pay Persons who supplied labor or materials for this improvement directly and deduct this amount from our contract price, or withhold the amounts due them from us until 120 days after completion of the Improvements unless we give you a lien waiver signed by Persons who supplied any labor or material for the improvement and who gave you timely notice. The above prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized to do the work as specified. Payment will be made as outlined above. This proposal Is a legal binding contract when signed by customer. In the event customer cancels contract after it has been accepted, customer agrees to pay 20"10 of the total contract amount to tN. Sodding. No exceptions. tomer agrees to pay all amounts due under this contract upon receipt of an invoice. If invoice Is not paid In full within 10 customer agrees to pay Interest at 1.5"10 monthly and agrees to pay all reasonable cost of collection, Including attorney es incurred in collecting this account arising from this proposal. Accepted by customer ::I- Date L.N.Sodding,LLC ~ ~ - ~ 35 ~ " tl.,.. ~.. S@dding, LLC Specializing in BIG ROLL SOD Installation Seeding, Lawn Repairs, Grading LANCE NOREN President 6198 Holly Drive Uno Lakes, MN 55038 (651) 481-9269 Fax (651) 481-0128 SOD IS PERISHABLE Wster Immediately After Being LsJdl . Customer CITY OF CENTERVILLE 1744 HERITAGE ROAD (PAUL) Dme APRTL 28. 2008 CENTERVILLE (CENTERVILLE'S RIGHT OF WAY IN WOODS) PROPOSAL FORM We are pleased to submit the following quotation for your consideration: SPRAYING 4 LOADS BLACK DIRT SCREENED & PULVERIZED $ 215 00 $ 860 00 FINE GRADING & FERTILIZING $ 300 .00 SEEDING $ 300 00 seB LAIB & ROLLcu UH ,,\; I uKL AMOl:fNT USED. S'i'AKIN8 SALES TAX INCLUDED TOTAL $ 141\0 100 CUSTOMER AGREES TO REMOVE SILT FENCE OR THERE WILL BE AN ADDITIONAL CHARGE OF Terms: C.O.D. . SOD IS PERISHABLE Customer assumes all responsibilities after sod or seed is Installed Including watering. Water sod Immediately after being In led. Authorized SI nature NO WARRANTY/GU IN THE CASE WE RE A OR STEEP S DEEMED CONTRACTOR: CONTRACTORS NOTICE TO OWNER Customer's Slgneture (A) Any Person or Company supplying labor or materials for this Improve property if that Person or Company Is not paid for the contributions. (B) Under Minnesota law you have the right to pay Persons who supplied labor or materials for this Improvement directly and deduct this amount from our contract price, or withhold the amounts due them from us until 120 days after completion of the Improvements unless we give you a lien waiver signed by Persons who supplied any labor or material for the Improvement and who gave you timely notice. The above prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized to do the work as specified. Payment will be made as outlined above. This proposal Is a legal binding contract when signed by customer. In the event customer cancels contract after it has been accepted, customer agrees to pay 20% of the total contract amount to L.N. Sodding. No exceptions. Customer agrees to pay all amounts due under this contract upon receipt of an Invoice. If invoice is not paid in full within 10 days customer agrees to pay Interest at 1.5% monthly and agrees to pay all reasonable cost of collection, including attorney fees incurred In collecting this account arising from this proposal. Accepted by customedl Date L.N. Sodding, LLC ~!J a.t:Yl1-. - ~~ . 36 . May 8, 2008 To: Dallas Larson, City Administrator From: Paul Patzer. Public Works DirectorlBuilding Official Re: Seal Coating Plan I111II11111111111111111111111111111111111111111111111111111++++ . Attached is the proposed seal coating plan for the next 8 years. Due to the timing of developments, some streets are being seal coated a year or two before or after the planned five year cycle. This year reflects the streets that are the most critical while staying within the budgeted amounts. With these cycles, all street would be cracked filled every cycle and then seal coated on a five year cycle. The surface material specified is a pea rock (rounded) due to issue in the past with children in the street getting hurt. When the commercial or industrial roads come due for sealing, I would recommend the F A-2 modified ofF-3 angular rock material. After 2015, the 2012/2015 cycles would continue as part of the maintenance program with mill and overlays or reconstruction based on annual roadway inspections in the spring. This series of inspections will provide a more accurate timeline of wear to the road and aid in forecasting future work in the five year capital improvement budget program. . 37 Page 1 of 1 Dallas Larson From: Paul Palzer [PPalzer@centervillemn.com] Sent: Wednesday, April 16, 2008 12:40 PM To: dlarson@centervillemn.com Subject: FW: Seal Coat . Your thoughts? From: Statz, Mark R [mailto:Mark.Statz@bonestroo.com] Sent: Wednesday, April 16, 2008 12:24 PM To: Paul Palzer Cc: Goodman, Ryan J Subject: Seal Coat Paul, We could produce Plans and Specs and go through our normal bjd process for about $3800. Ryan is estimating the bid to be about $80,000 for the 2008 project, so you will need to do the full advertisement, etc. We could provide field services (pre-con, Inspection, pay request, punch list, etc.) for about $2400. Let us know if you would like our help. Mark statz, PE AssocIate Tel 651-604-4709 Cell 651-775-5126 mark.statz@bonestroo.com . . Bonestroo 2335 Highway 36 W st. Paul, MN 55113 Tel 651-636-4600 Fax 651-636-1311 www.bonestroo.com CONFIDENTIALITY NOTICE: The Information contained In this e-mail communication and any attached documentation may be privileged, confidential or otherwise protected from disclosure and Is Intended only for the use of the designated reclplent(s). It Is not Intended for transmission to, or receipt by, any unauthorized person. The use, distribution, transmittal or re-transmlttal by an unintended recipient of this communication Is strictly prohibited without our express approval In writing or bye-mall. If you are not the Intended recipient of this e-mail, please delete It from your system without copying It and notify the above sender so that our e-mail address may be corrected. ReceIpt by anyone other than the Intended recipient Is not a waiver of any attorney-client or work-product privilege. This email has been scanned by the MessageLabs Email Security System. For more information please visit http://www.messagelabs.com/email . 5/8/2008 38 o;--/--~\ 1: ~ / , / ';;\~\'~':':-<i, ; , J"1.l ~"I' . j,J:1'1' .l. 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" ] ~"'" '0 .. \0 'I' "".. ' 1_:' :', 'J . ll/~ (~ :i:r~ ~ I' " K' I :-r.J' h~'J~'~' ~~: '\ 1\' l~l~ -( :/' <' I~/ ~~". " "" :~ffr~' J~Hk;:~ i, fJ J1~\ .l'!;:~'1.~~?I: ~\\:~I .-- I I ~ 'I'if{' I~ P.\CL._\~': ;~]~j' ~ -/~ : . . L_. \L U-1 ,L :f.,")' ~ .~:. til'" ~~" . ,\,(,j ~< \I:.~ i\ (,L.' I ~i I .!. . <an"" ,': '7 - - ,I" (.::'l... _,.,,\ ' " ,(ii' . ' "u ' , ., ' -;' .,' ': . . ' . ," ' -..." ", .-" ' '- -. ' "", - ~~ ~ .. Itll ~ ~__ l~' I~I' j,I . ,,&'_ !'.. WH"' , - --- I ___ U ,,"'). II _ _:__ ~ /\2' /' / ' [J I, ,\Jr \' \ /",'.' . . ,I IJi ~\i\~. ,\"~</~\-'~ ! .4' __. _ _ . .~_ ......~\4 · \ . 'j) } _ ...,DI!I'~c6~~ ~/ '. \ 'J!,[lI?I/. i I (,"nDI. _ _ \ t \ )' I,' Ail" _ 1 _, / 11,:1" --- - ...=--- I 1- l~ 'y'f ~ ,~ ,\rs ('\:' 0" - ~. \.. I- , .. I l "Httll AMO I Ii. ..lo.mAI P,&,kt. .1:'/'"' . I I ~-Li -._- I ~ -) L I C' - --)--C 1- f<O . II' 1--' ~. ~- ~ r , I I j -- . I 1- ,J LlurJ{)O~ __L _ l_ \11 I, I \ Ii ,i II III II I I I I I II II il ' II il \1 II i i I !\ II Ii I! \ Ii 1\ 1\ ,', i! II, II II 1\ ' I ' 'I II I, II 1\ II I I 1\ I II II I \ 1\ II :1 I II . CITY OF CENTERVILLE 'L..ta6f~"i*,.l{ 1.';'';; NlONTHL Y ENGINEER'S REPORT For May 14,2008 City Council Meeting Italics = New information. Normal = No change from last report. 1. 21st AvenuelBackage Road (000616-05143-0). A record plan survey of the site has been completed to fulfill the requirements of the Rice Creek Water Shed District in regards to the constructed wetlands. We are working on the Record Plan Drawings and will have them completed this month. The Contractor will complete seeding and restoration this month also. They are currently waiting for the site to dry up so extensive rutting of the site won't occur while seeding. The Contractor has an agreement with the City to have all the remaining stockpile material to be removed by the end of August. Once all work has been approved the project will be recommendedfor Final Payment. 2. Old Mill Road Improvements (000616-06147-0). Project punch list has been created and forwarded to the Contractor. Punch list correction work is anticipated to be completed in the Spring of 2008 along with the bituminous wear course. Record Plans will be completed and turned into the City by the end of the month. Load restrictions are being removed May 9, 2008 and once the site dries up from the rain the Contractor will get back onsite to complete the remaining work. We anticipate the wear course will be paved in early June. . 3. Centerville Townoftice Park 2nd Addition (000616-06152-0). Project punch list has been created and forwarded to the Contractor. Punch list correction work is anticipated to be completed in the Spring of2008. We have requested a schedule for when the work will resume in the Spring and be completed. The Contractor will be submitting a schedule. 4. Clearwater Creek Estates (Hanzal Property) (000616-06154-0). All work is complete. Seed germination will be evaluated in the spring prior to release of surety. The contractor will be on site as soon as road restrictions are lifted to correct the wetland mitigation grading and reseed the area. 5. Hidden Spring Park (000616-07155-0). Mark Statz attended the Parks and Rec. Committee meeting on May 7 to discuss the designs for shoreline rehabilitation submitted by Gregg Thompson of the Assoc. of Metro Watershed Districts. Mark expressed his concerns with the design and the inability of Bonestroo to warranty the shoreline work if completed in this manner. However, in an effort to keep the shoreline work in line with the goal of providing a "green" solution to the erosion, the committee made a recommendation to have Bonestroo arrange for construction of the shoreline improvements per Mr. Thompson's specifications while acknowledging that Bonestroo will not provide a warranty beyond that of ensuring proper initial construction. Bonestroo will complete this work at no cost to the City and will schedule crews for the week of the 1 fjh of May. . 6. Comprehensive Plan (000616-07157-0). The Comprehensive Plan was approved for jurisdictional review on April fjh. The City is receiving comments and responding as appropriate. The next step will be to submit the plan to the Metropolitan Council Review. 7. 2009 Street and Utility Improvements (000616-07158-0). The Public Improvement Hearing was held on May 1st. The City Council heard input from more than 35 residents and an estimated 250 were in attendance. At the time of this report, a work session to discuss the public's comments and possible revisions to the project scope was scheduled for immediately following the City Council meeting on the 1lh. . If the project was to move forward, the Council would need to order plans and specifications for the remaining scope within the next month or so to keep the project on schedule. 8. CSAH 14 Construction Services (000616-07159-0). On March 3, 2008 a meeting with the Contractor, County, and City was held to discuss the operations and submittals of the 2008 Construction season. At the meeting the construction of the decorative concrete, landscaping, irrigation, and electrical items in regards to the improvements for the City was discussed. Currently the Contractor is working on getting all their submittals and shop drawings together and working on their plan on how to do the construction required. Contractor's tentative schedule is to begin construction on the Streetscaping work late June 2008. Weekly meetings are still ongoing and the Contractor has started to do a significant amount of work. The Contractor is still getting all the requested submittals for our review and ongoing preparation for the streetscape and city utility relocations continues. The City utility relocations and improvements will soon be starting in areas of the project the Contractor is currently working. Our inspector has been working closely with the Public Works Department insuring everything is getting completed correctly. 9. New Public Works Facility (000616-07160-0). Our building services group assisted the public works department in developing a comprehensive punch list for interior work on the facility. Paul will be working with the owner to complete the items identified in our inspection. An inspection of the exterior work will take place, once it is completed . 10. Downtown Redevelopment Comprehensive Infrastructure Plan (000616-07161-0). The Beard Group will be giving regular updates on their land acquisition as they move forward We are formulating a project for 2008 to construct some of the main line storm sewer and pond system with the grant funds we have received 11. Creative Kids Day Care Site (000616-07164-0). An onsite preconstruction meeting was held with Public Works, the Contractor, and Bonestroo on April 30, 2008. The Contractor started work the week of May 5, 2008. They have completed the water service connection and will soon be working on the sanitary sewer service, storm sewer, and other site improvements. - End of memo - . . APRI L 2008 CITY OF CENTERVILLE CITY COUNCIL REPORT 1. Financial Statement & Budget Report 2. Bank Reconciliation & Fund Cash Balance . Prepared By: John W. Meyer o. Financeo Director' . /AJll4udlf:ed General Fund Monthly Financial Report Month Ended Aprl/30, 2008 % of year- . 33.33% MTD YTD Budget Variance % of Budget 4130/08 2008 2008 +(-) Used Revenues: Property Taxes 0.00 0.00 1,985,600.00 1,985,600.00 0.00% Other Taxes & Assessments (1,611.00) 0.00 50,000.00 50,000.00 0.00% Licenses & Permits 6,649.27 39,030.01 170,000.00 130,969.99 22.96% Building Inspection 5.109.n 14,848.29 111,000.00 96,151.71 13.38% Fines & Forfeits 3,137.99 9,827.46 35,000.00 25,172.54 28.08% Intergovernmental 0.00 4,000.00 120,000.00 116,000.00 3.33% Fire Relief Aid 0.00 4,000.00 95,000.00 91,000.00 4.21 % Charges for Services 0.00 46.25 2,000.00 1,953.75 2.31% Interest Earnings 1,416.56 19,881.79 60,000.00 40,118.21 33.14% Miscellaneous Revenues 0.00 108.00 19,000.00 18,892.00 0.57% Refunds & Reimbursements 1,073.12 1,073.12 0.00 (1,073.12) 0.00% Fund Balance 0.00 0.00 0.00 0.00 0.00% Total Revenues 10,665.94 73,966.63 2,441,600.00 2,367,633.37 3.03% expenditures: Current General Government Mayor and Council 2,530.73 8,359.44 35,000.00 26,640.56 23.88% Elections 0.00 31.31 7,000.00 6,968.69 0.00% Planning & Zoning 407.85 5,974.44 10,000.00 4,025.56 59.74% Administration 28,063.26 112,330.10 403,000.00 290,669.90 27.87% Financial Administration 0.00 0.00 13,500.00 13,500.00 0.00% Assessing 0.00 0.00 19,500.00 19,500.00 0.00% Legal 0.00 9,921.04 70,000.00 60,078.96 14.17% City Hall 2,011.67 8,485.26 40,000.00 31,514.74 21.21 % . Total General Government 33,013.51 145,101.59 598,000.00 452,898.41 24.26% Public Safety Police Protection 61,319.46 239,422.79 706,100.00 466,677.21 33.91 % Fire Protection 13,257.44 39,884.94 202,000.00 162,115.06 19.75% Building Inspection 0.00 30,716.84 160,000.00 129,283.16 19.20% Electrical Inspection 64.34 64.34 7,000.00 6,935.66 0.92% Civil Defense 0.00 0.00 3,400.00 3,400.00 0.00% Animal Control 0.00 826.86 2,000.00 1,173.14 41.34% Total Public Safety 74,641.24 310,915.n 1,080,500.00 769,584.23 28.78% Public Works Public Works 24,585.11 57,301.12 180,000.00 122,698.88 31.83% Engineering Services 266.25 3,382.53 20,000.00 16,617.47 0.00% Recycling 303.98 463.31 6,000.00 5,536.69 7.72% Streets 211.43 792.30 83,000.00 82,207.70 0.95% Street LIghting 2,218.99 8,853.32 32,000.00 23,146.68 27.67% Total Public Works 27,585.76 70,792.58 321,000.00 250,207.42 22.05% . 5/212008 10:48 AM budget GF 2008 -;-4;1.... MTD YTD Budget Variance % of Budget 4/30/08 2008 2008 +(-) Used Culture and Recreation ParklRec. Committee 260.00 260.00 4,000.00 3,740.00 6.50% ParklRec. Programs 0.00 10,838.85 16,000.00 5,161.15 67.74% . Park Maintenance 2,409.57 10,753.07 68,000.00 57,246.93 15.81% Total Culture and Recreation - - 2,669.57 21,851.92 88,000.00 66,148.08 24.83% Community Development 0.00 0.00 0.00 0.00 0.00% Economic Development Economic Development 12.84 8,547.05 6,500.00 (2,047.05) 131.49% EDC - Frozen Fete Des Lacs 0.00 0.00 EDC - Business Directory 0.00 0.00 EDC - Business Promotion 0.00 0.00 EDC - Miscellaneous 0.00 0.00 Tax Abatement 0.00 6,335.21 Total Economic Development 12.84 8,547.05 6,500.00 (2,047.05) 131.49% Unallocated Miscellaneous 0.00 0.00 0.00 0.00 0.00% Refunds & Reimbursements 0.00 0.00 0.00 0.00 0.00% City Summer Festival 0.00 0.00 20,000.00 20,000.00 0.00% Total Miscellaneous 0.00 0.00 20,000.00 20,000.00 0.00% Total Current Expendnures 137,922.92 557 ,208.91 2,114,000.00 1,556,791.09 26.36% Capital Outlay General Govemment 0.00 11,104.76 23,000.00 11,895.24 48.28% Public Safety 0.00 0.00 5,000.00 5,000.00 0.00% Streets and Highways 365.08 425,176.69 95,000.00 (330,176.69) 447.55% Culture and Recreation 0.00 0.00 0.00 0.00 0.00% Total Capital Outlay 365.08 436,281.45 123,000.00 (313,281.45) 354.70% . TOTAL EXPENDITURES 138,288.00 993,490.36 2,237,000.00 1,243,509.64 44.41% EXCESS (DEFICIT) OF REVENUES (127,622.06) (919,523.73) 204,600.00 1,124,123.73 N/A OVER EXPENDITURES OTHER FINANCING SOURCES (USES) Operating Transfer In 0.00 36,548.03 0.00 (36,548.03) N/A Operating Transfer Out 0.00 0.00 (204,600.00) (204,600.00) N/A Sale of General Fixed Assets 0.00 0.00 0.00 0.00 N/A TOTAL OTHER FINANCING 0.00 36,548.03 (204,600.00) (241,148.03) N1A SOURCES (USES) EXCESS (DEFICIENCY) OF (127,622.06) (882,975.70) 0.00 882,975.70 REVENUE AND OTHER FINANCING SOURCES OVER EXPENDITURES AND OTHER FINANCING USES PREPARED BY: JOHN W. MEYER, FINANCE DIRECTOR . 5/212008 10:48 AM budget GF 2008 W4Rudtted Water Fund . Monthly Financial Report Month Ended April 3D, 2008 % of year- 33.33% MTD YTD Budget Variance % of Budget 4/30/08 2008 2008 +(-) Used Operating Revenue: Charges for Services 12,205.55 62,216.84 330,000.00 267,783.16 18.85% Total Operating Revenue 12,205.55 62,216.84 330,000.00 267,783.16 18.85% Operating Expenses: Salaries and Benefits 5,632.84 22,877.40 75,000.00 52,122.60 30.50% Professional Services 0.00 0.00 40,000.00 40,000.00 0.00% Supplies 2,167.85 4,841.02 30,000.00 25,158.98 16.14% Other Services and Charges 0.00 1,524.00 40,000.00 38,476.00 3.81% Utilities 569.42 3,335.93 5,000.00 1,664.07 66.72% Depreciation 0.00 0.00 155,000.00 155,000.00 0.00% Total Operating Expenses 8,370.11 32,578.35 345,000.00 312,421.65 9.44% OPERATING INCOME 3,835.44 29,638.49 (15,000.00) (44,638.49) -197.59% Nonoperating Revenue (Expense) Interest on Investments 801.36 7,661.18 15,000.00 7,338.82 51.07% Special Assessments 0.00 0.00 0.00 0.00 0.00% . Hook up Fees and Unit Charges 0.00 2,113.00 0.00 (2,113.00) 0.00% Other Equipment (18,789.14) (225,467.74) 0.00 225,467.74 0.00% Interest Expense 0.00 0.00 0.00 0.00 0.00% Community Development Exp 0.00 0.00 0.00 0.00 0.00% Refunds & Reimbursements Rev 20.55 33.61 0.00 (33.61 ) 0.00% Refunds & Reimbursements Exp 0.00 0.00 0.00 0.00 0.00% Total Nonoperating Revenue (17,967.23) (215,659.95) 15,000.00 230,659.95 -1437.73% (Expense) INCOME BEFORE OPERATING (14,131.79) (186,021.46) 0.00 186,021.46 0.00% TRANSFERS OPERATING TRANSFERS OUT 0.00 0.00 0.00 0.00 0.00% NET INCOME (14,131.79) (186,021.46) 0.00 186,021.46 0.00% CREDIT FOR DEPRECIATION ON 0.00 0.00 0.00 0.00 0.00% CONTRIBUTED ASSETS NET INCREASE IN RETAINED (14,131.79) (186,021.46) 0.00 186,021.46 0.00% EARNINGS PREPARED BY: JOHN MEYER FINANCE DIRECTOR . 5/212008 11:16 AM budget report water 08 2008 MONTHLY CASH/GENERAL LEDGER BALANCE RECONCIUATlONS 2008 Interest ~ 2/29/2008 3/31/2008 ~ Bank Checking Statement Balance $ 822.161.45 $ 269.787.19 $ 303.692.74 $ 466,315.07 Outstanding Deposits $ (0.30) $ 1.611.00 $ Outstanding Checks $ (236.373.33) $ (1.164.996.39) $ (224.443.78) $ (123,369.65) Monthly Interest $ 7.660.73 $ 4.443.88 $ 1.244.55 $ 1.208.47 $ 763.83 Net Checking Account Balance $ 585.788.12 $ (915.209.50) $ 80,859.96 $ 342,945.42 . Investments Malnstreet Bank Flex CO Beginning $ 3,983,762.27 $ 2,983,762.27 $ 2.983,762.27 $ 1,774,215.68 Other TansacUons $ (1.000.000.00) $ $ (1.235,000.00) $ (200,000.00) Monthly Interest $ 25,453.41 $ 25.453.41 Ending Balance $ 2.983.762.27 $ 2,983,762.27 $ 1.774.215.68 $ 1,574,215.68 Malnstreet Bank Co's Beginning 1003302586 CDARS $ 600.000.00 $ 600,000.00 1003111039 CoARS $ 675.000.00 $ 675.000.00 $ 675,000.00 1003154544 CoARS $ 1.120.602.82 $ 1,149.561.76 $ 1,149.561.76 $ 1,149,561.76 Other Trensactions Monthly Interest - CD $ Monthly Interest - CoARS $ 28,958.94 $ 28.958.94 Ending Balance $ 1.120.602.82 $ 1.824.561.76 $ 2,424.561.76 $ 2,424,561.76 Malnstreet Bank. Subtotal $ 4.690.153.21 $ 3.893.114.53 $ 4.279.637.40 $ 4.341,722.86 Smith Barney Smith Barney Money Fund Beginning $ 51.480.52 $ 676.120.30 $ 567.830.28 $ 106,961.07 Monthly Adjustments $ 14,816.29 $ 1.652.98 $ 2.523.70 $ 4,130.79 $ 6,508.82 Other Transactions $ 622.986.80 $ (110,813.72) $ (465.000.00) $ 250,000.00 Ending Balance $ 676.120.30 $ 567,830.28 $ 106.961.07 $ 363,469.89 Smith Barney Gov't Bonds Beginning $ 1.770.493.16 $ 1.155,493.16 $ 600,493.16 $ 500,493.16 FHLB oTD 9/29/03 $ 100.000.00 $ FHLB oTD 6130/03 $ 100.411.37 $ 100,411.37 $ 411.37 $ 411.37 FHLMC oTD 8/14/03 $ FHLMC oTD 6130/03 $ 99.750.00 $ 99,750.00 $ 99,750.00 $ 99,750.00 FNMA oTD 217/03 $ 205.000.00 $ FNMA oTD 3130/04 $ 100.000.12 $ 0.12 $ 0.12 $ 0.12 FNMA oTD 4/8/04 $ 394.17 $ 394.17 $ 394.17 $ 394.17 FHLB oTD 4/19/04 $ 250.000.00 $ 250,000.00 $ 250.000.00 $ . FHLM oTD 11/28/03 $ $ FHLM DTD 3/25/04 $ 150,000.00 $ FHLM oTD 3/17/04 $ (62.50) $ (62.50) $ (62.50) $ (82.50) FHLM DTD 3/24/04 $ 150,000.00 $ 150.000.00 $ 150.000.00 $ 150,000.00 FHLM oTD 2/27/03 $ Other Transactions Annual Fair Market Adjustments $ Ending Balance $ 1.155.493.16 $ 600.493.16 $ 500,493.16 $ 250,493.16 Smith Bamay CD's Beginning $ 281.100.00 $ 281.100.00 $ 281,100.00 S 281,100.00 Direct Merchants Bank Capitol One Bank $ 90.000.00 $ 90,000.00 Hemisphere NaU Bank $ $ Lehman Brothers Benk $ 96,000.00 $ 96,000.00 $ 96,000.00 S 96,000.00 CIB Bank $ 89,100.00 $ 89,100.00 $ (900.00) S (900.00) Compass Bank 1 st. NaU Bk of Nevada Cole Taylor Benk $ 96,000.00 $ 96,000.00 $ 96,000.00 $ 96,000.00 Other TransacUons Monthly Adjustments $ Ending Balance $ 281,100.00 $ 281,100.00 $ 281,100.00 $ 281,100.00 Smith Barney. Subtotal $ 2.112,713.46 $ 1.449.423.44 $ 888.554.23 S 895,083.05 Total Cashllnvestments Per Statement $ 6,802,666.67 $ 5.342,537.97 $ 5,168.191.63 S 5,238,785.91 General Ledger Cash Belance $ 6,802.866.67 $ 5.342,537.97 $ 5.168,191.63 S 5,236,785.91 Total Monthly Interest & Adjustments $ 76.889.37 $ 6,096.86 $ 32.727.19 $ 30,792.67 S 7,272.65 . Page 1 Cash Balances Jwm . MTD MTD Current FUND Descr Account Debit Credit Balance Lost Dim 10100 GENERAL FUND G 101-10100 $14.556.54 $137.170.46 $1,020.407.13 21ST AVE IMP DEBT SERVICE G 308-10100 $0.00 $0.00 $44,898.07 JOINT POLICE STATION 2005A G 309-10100 $0.00 $6,119.53 $18,170.76 MUNI STREET IMP DEBT SERVICE G 312-10100 $6,453.39 $0.00 $458,454.98 PARKVIEW DEVELOPMENT DEBT SERV G 324-10100 $0.00 $0.00 $4,971.17 G.O. Bond Pheasant I 2001 G 327-10100 $0.00 $0.00 -$258.23 G.O. Bond Hunters Cross I 2000 G 336-10100 $75.62 $0.00 $75,419.32 PHEASANT MARSH II G.O. 2002 G 342-10100 $0.00 $0.00 -$571.01 PEL TIER PRESERVE DEBT SERVICE G 345-10100 $0.00 $0.00 $5,974.52 Hunters Crossing II G.O. Bond G 346-10100 $0.00 $0.00 -$36,90B.10 GO Bond 2006A (Hunter3/back) G 348-10100 $278.51 $431.25 $277 ,290.85 GO Bond 2007A (CSAH 14, OM, F) G 349-10100 $146.16 $0.00 $142,042.87 PARK CAPITAL PROJECT G 402-10100 $B1.44 $0.00 $81.139.98 MUNI STREET CAPITAL PROJECT G 412-10100 $0.00 $0.00 -$299.74 PEDESTRIAN TRAIL WAYS G 414-10100 $0.00 $0.00 $12.817.25 STORM WATER IMP PROJECTS G 415-10100 $2,532.13 $929.43 $393,785.17 HUNTERS CROSSING PHASE II G 446-10100 $0.00 $0.00 -$126.38 HUNTER'S CROSSING 3RD ADDN G 448-10100 $117.07 $0.00 $116,888.42 2006 Municipal Improvements G 449-10100 $0.00 $0.00 -$276,216.04 CSAH 14 Improvements 2007 G 450-10100 $1,200.69 $0.00 $888,839.56 2009 Street & Utility Improve G 451-10100 $0.00 $900.00 -$107,616.29 2007 Developments G 452-10100 $87.25 $0.00 $67,618.06 2007 Downtown Redevelopment G 453-10100 $91.62 $183.60 $98,327.79 WATER FUND G 601-10100 $13,192.06 $27,451.25 $599,919.79 SEWER FUND G 602-10100 $24,760.28 $21,216.40 $1.334,996.99 . CABLE TV FUND G 614-10100 $0.00 $576.56 ~16,819.02 Last Dim 10100 $63.572.76 $194.978.48 $5.236,785.91 $63.572.76 $194,978.48 $5,236,785.91 . . MARCH 2008 CITY OF CENTERVILLE CITY COUNCIL REPORT 1. Financial Statement & Budget Report 2. Bank Reconciliation & Fund Cash Balance . Prepared By: John W. Meyer Finance Director . UNIwitted General Fund Monthly Financial Report Month Ended March 31, 2008 . ' '?_~ % of year- 25.00% MTD YTD Budget Variance % of Budget 3/31/08 2008 2008 +(-) Used Revenues: Property Taxes 0.00 0.00 1,985,600.00 1,985,600.00 0.00% Other Taxes & Assessments 1,611.00 1,611.00 50,000.00 48,389.00 0.00% Licenses & Permits 3,896.05 32,380.74 170,000.00 137,619.26 19.05% Building Inspection 2,532.55 9,738.52 111,000.00 101,261.48 8.77% Fines & Forfeits 3,597.76 6,689.47 35,000.00 28,310.53 19.11% Intergovernmental 4,000.00 4,000.00 120,000.00 116,000.00 3.33% Fire Relief Aid 4,000.00 4,000.00 95,000.00 91,000.00 4.21% Charges for Services 1.00 46.25 2,000.00 1,953.75 2.31% Interest Earnings 6,859.59 18,465.23 60,000.00 41,534.77 30.78% Miscellaneous Revenues 105.00 108.00 19,000.00 18,892.00 0.57% Refunds & Reimbursements 0.00 0.00 0.00 0.00 0.00% Fund Balance 0.00 0.00 0.00 0.00 0.00% Total Revenues 20,070.40 63,300.69 2,441,600.00 2,378,299.31 2.59% expenditures: Current General Government Mayor and Council 2,941.24 5,828.71 35,000.00 29,171.29 16.65% Elections 0.00 31.31 7,000.00 6,968.69 0.00% Planning & Zoning 1,303.34 5,566.59 10,000.00 4,433.41 55.67% Administration 34,997.35 84,266.84 403,000.00 318,733.16 20.91 % Financial Administration 0.00 0.00 13,500.00 13,500.00 0.00% Assessing 0.00 0.00 19,500.00 19,500.00 0.00% Legal 5,647.05 9,921.04 70,000.00 60,078.96 14.17% . City Hall 1 ,952.62 6,473.59 40,000.00 33,526.41 16.18% Total General Government 46,841.60 112,088.08 598,000.00 485,911.92 18.74% Public Safety Police Protection 59,289.41 178,103.33 706,100.00 527,996.67 25.22% Fire Protection 0.00 26,627.50 202,000.00 175,372.50 13.18% Building Inspection 12,134.96 30,716.84 160,000.00 129,283.16 19.20% Electrical Inspection 0.00 0.00 7,000.00 7,000.00 0.00% Civil Defense 0.00 0.00 3,400.00 3,400.00 0.00% Animal Control 162.92 826.86 2,000.00 1,173.14 41.34% Total Public Safety 71,587.29 236,274.53 1,080,500.00 844,225.47 21.87"k Public Works Public Works 13,222.66 32,716.01 180,000.00 147,283.99 18.18% Engineering Services 2,919.29 3,116.28 20,000.00 16,883.72 0.00% Recycling 303.95 159.33 6,000.00 5,840.67 2.66% Streets 381.75 580.87 83,000.00 82,419.13 0.70% Street Lighting 2,231.13 6,634.33 32,000.00 25,365.67 20.73% Total Public Works 19,058.78 43,206.82 321,000.00 277,793.18 13.46% . 4/28/2008 8:33 AM budget GF 2008 ~., ,4Ua" MTD YTD Budget Variance % of Budget 3/31/08 2008 2008 +(.) Used Culture and Recreation Park/Rec. Committee 0.00 0.00 4,000.00 4,000.00 0.00% Park/Rec. Programs 687.98 10,838.85 16,000.00 5,161.15 67.74% . Park Maintenance 3,136.21 8,343.50 68,000.00 59,656.50 12.27% Total Culture and Recreation 3,824.19 19,182.35 88,000.00 68,817.65 21.80% Community Development 0.00 0.00 0.00 0.00 0.00% Economic Development Economic Development 0.00 8,534.21 6,500.00 (2,034.21 ) 131.30% EDC - Frozen Fete Des Lacs 0.00 0.00 EDC - Business Directory 0.00 0.00 EDC - Business Promotion 0.00 0.00 EDC - Miscellaneous 0.00 0.00 Tax Abatement 0.00 6,335.21 Total Economic Development 0.00 8,534.21 6,500.00 (2,034.21) 131.30% Unallocated Miscellaneous 0.00 0.00 0.00 0.00 0.00% Refunds & Reimbursements 0.00 0.00 0.00 0.00 0.00% City Summer Festival 0.00 0.00 20,000.00 20,000.00 0.00% Total Miscellaneous 0.00 0.00 20,000.00 20,000.00 0.00% Total Current Expenditures 141,311.86 419,285.99 2,114,000.00 1,694,714.01 19.83% Capital Outlay General Government 11,104.76 11,104.76 23,000.00 11,895.24 48.28% Public Safety 0.00 0.00 5,000.00 5,000.00 0.00% Streets and Highways 24,811.61 424,811.61 95,000.00 (329,811.61 ) 447.17% Culture and Recreation 0.00 0.00 0.00 0.00 0.00% Total Capital Outlay 35,916.37 435,916.37 123,000.00 (312,916.37) 354.40% TOTAL EXPENDITURES 177,228.23 855,202.36 2,237,000.00 1,381,797.64 38.23% . EXCESS (DEFICIT) OF REVENUES (157,157.83) (791,901.67) 204,600.00 996,501.67 N/A OVER EXPENDITURES OTHER FINANCING SOURCES (USES) Operating Transfer In 0.00 36,548.03 0.00 (36,548.03) N1A Operating Transfer Out 0.00 0.00 (204,600.00) (204,600.00) N/A Sale of General Fixed Assets 0.00 0.00 0.00 0.00 N/A TOTAL OTHER FINANCING 0.00 36,548.03 (204,600.00) (241,148.03) N/A SOURCES (USES) EXCESS (DEFICIENCY) OF (157,157.83) (755,353.64) 0.00 755,353.64 REVENUE AND OTHER FINANCING SOURCES OVER EXPENDITURES AND OTHER FINANCING USES PREPARED BY: JOHN W. MEYER, FINANCE DIRECTOR . 4/28/2008 8:33 AM budget GF 2008 fA.Vl,Rwitteti Water Fund . ~.d. Monthly Financial Report :~,< f~.' . ~'.' .- :~rlf:',j1ii$1i.' " 1m' Month Ended March 31, 2008 ~'::~~~.. ',If. . _ri % of year - '7_"'~. 25.00% MTD YTD Budget Variance % of Budget 3/31/08 2008 2008 +(-) Used Operating Revenue: Charges for Services 2,580.17 50,011.29 330,000.00 279,988.71 15.15% Total Operating Revenue 2,580.17 50,011.29 330,000.00 279,988.71 15.15% Operating Expenses: Salaries and Benefits 6,635.84 17,244.56 75,000.00 57,755.44 22.99% Professional Services 0.00 0.00 40,000.00 40,000.00 0.00% Supplies 442.99 2,673.17 30,000.00 27,326.83 8.91% Other Services and Charges 0.00 1,524.00 40,000.00 38,476.00 3.81% Utilities 953.39 2,766.51 5,000.00 2,233.49 55.33% Depreciation 0.00 0.00 155,000.00 155,000.00 0.00% Total Operating Expenses 8,032.22 24,208.24 345,000.00 320,791.76 7.02% OPERATING INCOME (5,452.05) 25,803.05 (15,000.00) (40,803.05) -172.02% Nonoperating Revenue (Expense) Interest on Investments 3,880.53 6,859.82 15,000.00 8,140.18 45.73% Special Assessments 0.00 0.00 0.00 0.00 0.00% . Hook up Fees and Unit Charges 2,075.00 2,113.00 0.00 (2,113.00) 0.00% Other Equipment 0.00 (206,678.60) 0.00 206,678.60 0.00% Interest Expense 0.00 0.00 0.00 0.00 0.00% Community Development Exp 0.00 0.00 0.00 0.00 0.00% Refunds & Reimbursements Rev 1.83 13.06 0.00 (13.06) 0.00% Refunds & Reimbursements Exp 0.00 0.00 0.00 0.00 0.00% Total Nonoperating Revenue 5,957.36 (197,692.72) 15,000.00 212,692.72 -1317.95% (Expense) INCOME BEFORE OPERATING 505.31 (171,889.67) 0.00 171,889.67 0.00% TRANSFERS OPERATING TRANSFERS OUT 0.00 0.00 0.00 0.00 0.00% NET INCOME 505.31 (171,889.67) 0.00 171,889.67 0.00% CREDIT FOR DEPRECIATION ON 0.00 0.00 0.00 0.00 0.00% CONTRIBUTED ASSETS NET INCREASE IN RETAINED 505.31 (171,889.67) 0.00 171,889.67 0.00% EARNINGS PREPARED BY: JOHN MEYER FINANCE DIRECTOR . 4/28/2008 8:45 AM budget report water 08 UJ!I,Rudtteri Sewer Fund Monthly Financial Report . Month Ended March 31, 2008 % of year- 25.00% MTD YTD Budget Variance % of Budget 3/31/08 2008 2008 +(-) Used Operating Revenue: Charges for Services 3,143.90 72,633.63 350,000.00 277,366.37 20.75% Total Operating Revenue 3,143.90 72,633.63 350,000.00 277,366.37 20;75% Operating Expenses: Salaries and Benefits 6,721.96 17,530.18 75,000.00 57,469.82 23.37% Professional Services 2,449.02 2,923.12 30,000.00 27,076.88 9.74% Supplies 554.11 1,755.09 10,000.00 8,244.91 17.55% MCES Disposal Charges 13,530.63 54,122.52 200,000.00 145,877 .48 27.06% Utilities 234.86 654.22 5,000.00 4,345.78 13.08% Depreciation 0.00 0.00 100,000.00 100,000.00 0.00% Total Operating Expenses 23,490.58 76,985.13 420,000.00 343,014.87 18.33% OPERATING INCOME (20,346.68) (4,351.50) (70,000.00) (65,648.50) 0.00% Nonoperating Revenue (Expense) Interest on Investments 10,342.31 27,840.18 70,000.00 42,159.82 39.77% Special Assessments 0.00 0.00 0.00 0.00 0.00% Hook up Fees and Unit Charges 0.00 0.00 0.00 0.00 0.00% . Other Equipment 0.00 (400,852.00) 0.00 400,852.00 0.00% Interest Expense 0.00 0.00 0.00 0.00 0.00% Refunds & Reimbursements Rev 0.00 0.00 0.00 0.00 0.00% Refunds & Reimbursements Exp 0.00 0.00 0.00 0.00 0.00% Total Nonoperating Revenue 10,342.31 (373,011.82) 70,000.00 443,011.82 -532.87% (Expense) INCOME BEFORE OPERATING (10,004.37) (377,363.32) 0.00 377,363.32 #DIV/OI TRANSFERS OPERATING TRANSFERS OUT 0.00 0.00 0.00 0.00 0.00% NET INCOME (10,004.37) (377,363.32) 0.00 377,363.32 #DIVlOr CREDIT FOR DEPRECIATION ON 0.00 0.00 0.00 0.00 0.00% CONTRIBUTED ASSETS NET INCREASE IN RETAINED (10,004.37) (377,363.32) 0.00 377,363.32 #DIV/Or EARNINGS PREPARED BY: JOHN MEYER FINANCE DIRECTOR . 4/28/2008 8:54 AM budget report sewer 08 2008 MONTHLY CASH/GENERAL LEOGER BALANCE RECONCILIATIONS 2008 Interest 1/31/2008 2/29/2008 ~ 4/3012008 Bank Checking Stetement Balance $ 822,161.45 $ 269,787.19 $ 303,892.74 Outstanding Deposits $ (0.30) $ 1,811.00 Outstanding Checks $ (236,373.33) $ (1,164,996.39) $ (224,443.78) . Monthly Interest $ 6,896.90 $ 4,443.88 $ 1,244.55 $ 1,208.47 Nat Checking Account Balance S 585.788.12 S (915,209.50) $ 80,869.88 Investments Malnstreet Bank Flex CD Beginning S 3,983,762.27 $ 2,983,762.27 $ 2,983,782.27 Other Tansacltons S (1,000,000.00) S $ (1.236,000.00) Monthly Interest S 25,453.41 $ 26,463.41 Ending Balance S 2,983,762.27 S 2,983,762.27 $ 1,774,216.88 Malnstraet Bank CD's Beginning 1003302588 COARS $ 800,000.00 1003111039 COARS S 675,000.00 $ 876,000.00 1003154544 COARS S 1,120,602.82 $ 1,149,561.76 $ 1,149,661.78 Other Transacltons Monthly Interest. CD S Monthly Interest - COARS S 28,958.94 $ 28,958.94 Ending Balance $ 1,120,602.82 S 1,824,561.76 $ 2,424,661.78 Malnstreet Bank - Subtotal $ 4,690,153.21 S 3,893,114.53 $ 4,279,637.40 Smith Barney Smith Barney Money Fund Beginning S 51,480.52 S 676,120.30 $ 667,830.28 Monthly Adjustments S 8,307.47 S 1,652.98 $ 2,523.70 $ 4,130.79 Other Transacltons S 622,988.80 $ (110,813.72) $ (486,000.00) Ending Balance $ 676,120.30 $ 587,830.28 $ 108,981.07 Smith Barney Gov't Bonds Beginning S 1,770,493.16 $ 1,155,493.16 $ 800,493.18 FHLB OlD 9/29/03 $ 100,000.00 $ FHLB OlD 6130/03 $ 100,411.37 $ 100,411.37 $ 411.37 FHLMC OlD 8/14/03 $ FHLMC DTD 6130/03 $ 99,750.00 $ 99,750.00 $ 99,760.00 FNMA DTD 217/03 $ 205,000.00 $ . FNMA OlD 3130/04 $ 100,000.12 $ 0.12 $ 0.12 FNMA DTD 418/04 $ 394.17 $ 394.17 $ 394,17 FHLB DTD4/19/04 $ 250,000.00 $ 250,000.00 $ 260,000.00 FHLM DTD 11/28/03 $ $ FHLM DTD 3/25/04 $ 150,000.00 $ FHLM OTD 3/17/04 $ (62.50) $ (82.50) $ (62.60) FHLM DTD 3/24/04 $ 150,000.00 $ 150,000.00 $ 160,000.00 FHLM DTD 2/27/03 $ Other Transacltons Annual Fair Market Adjustments $ Ending Balance $ 1,155,493.16 $ 600,493.16 $ 600,493.16 Smith Barney CD's Beginning $ 281,100.00 $ 281,100.00 $ 281,100.00 Direct Merchants Bank Capitol One Bank $ 90,000.00 Hemisphere Nat! Bank $ $ Lehman Brothers Bank $ 96,000.00 $ 96,000.00 $ 98,000.00 CIB Bank $ 89,100.00 $ 89,100.00 $ (900.00) Compass Bank 1 st. NatI Bk of Nevada Cole Taylor Bank $ 96,000.00 $ 96,000.00 $ 98,000.00 Other Transacltons Monthly Adjustments $ Ending Balance $ 281,100.00 $ 281,100.00 $ 281,100.00 Smith Barney. Subtotal $ 2,112,713.46 $ 1,449,423.44 $ 888,664.23 Total CasMnvestments Per Statement $ 6,802,866.67 $ 5,342,537.97 $ 6,188,191.83 General Ledger Cash Balance $ 6,802,866.67 $ 5,342,537.97 $ 6,188,191.83 Total Monthly Interest & Adjustments $ 69,616.72 $ 6,096.86 $ 32,727.19 $ 30,792.87 $ . CITY OF CENTERVILLE 04/25/083:17 PM Page 1 Cash Balances jwm . MTD MTD Current FUND Oescr Account Debit Credit Balance last Dim 10100 GENERAL FUND G 101-10100 $21,977.51 $179,990.41 $1,143,021.05 FED COMMUNITY DEV BlK GRANT G 202-10100 $0.00 $0.00 -$200,000.00 21ST AVE IMP DEBT SERVICE G 308-10100 $0.00 $0.00 $44,898.07 JOINT POLICE STATION 2005A G 309-10100 $0.00 $6,119.53 $24,290.29 MUNI STREET IMP DEBT SERVICE G 312-10100 $2,169.15 $431.25 $452,001.59 PARKVIEW DEVELOPMENT DEBT SERV G 324-10100 $0.00 $0.00 $4,971.17 G.O. Bond Pheasant I 2001 G 327-10100 $0.00 $0.00 -$258.23 G.O. Bond Hunters Cross I 2000 G 336-10100 $366.20 $0.00 $75,343.70 PHEASANT MARSH \I G.O. 2002 G 342-10100 $0.00 $0.00 -$571.01 PEL TIER PRESERVE DEBT SERVICE G 345-10100 $0.00 $0.00 $5,974.52 Hunters Crossing II G.O. Bond G 346-10100 $0.00 $0.00 -$36,908.10 GO Bond 2006A (Hunter3/back) G 348-10100 $1,363.60 $0.00 $277,443.59 GO Bond 2007A (CSAH 14, OM, F) G 349-10100 $707.78 $0.00 $141,896.71 PARK CAPITAL PROJECT G 402-10100 $394.38 $0.00 $81,058.54 MUNI STREET CAPITAL PROJECT G 412-10100 $0.00 $0.00 -$299.74 PEDESTRIAN TRAIL WAYS G 414-10100 $0.00 $0.00 $12,817.25 STORM WATER IMP PROJECTS G 415-10100 $2,500.44 $1,234.92 $392,182.47 HUNTERS CROSSING PHASE \I G 446-10100 $0.00 $0.00 -$126.38 HUNTER'S CROSSING 3RD ADDN G 448-10100 $566.92 $0.00 $116,771.35 2006 Municipal Improvements G 449-10100 $0.00 $1,064.00 -$276,216.04 CSAH 14 Improvements 2007 G 450-10100 $1,374.45 $3,999.25 $887,638.87 2009 Street & Utility Improve G451-10100 $0.00 $1,053.11 -$106,716.29 2007 Developments G452-10100 $422.55 $2,076.25 $67,530.81 2007 Downtown Redevelopment G 453-10100 $443.68 $588.50 $98,419.77 . WATER FUND G 601-10100 $9,961.80 $9,456.49 $614,178.98 SEWER FUND G 602-10100 $16,691.01 $26,695.38 $1,331,453.11 CABLE TV FUND G 614-10100 $0.00 $576.72 $17,395.58 last Dim 10100 $58,939.47 $233,285.81 $5,168,191.63 $58,939.47 $233,285.81 $5,168,191.63 . . . . May 2, 2008 Mr. Dallas Larson, Administrator City of Centerville 1880 Main Street Centerville, MN 55038-9794 Dear Mr. Larson: It is our pleasure to inform you that your application to the Rice Creek Watershed District's 2008 Urban Stormwater Remediation Cost-Share Program was approved for funding on April 23, 2008 by the Board of Managers. We look forward to being a partner with the City in implementing your water quality improvement project this coming year. We will be contacting you in the next two weeks to assist us in developing an article and/or press release for the local newspaper and to assure that all of the necessary fmal plans and paper work are completed prior to construction ofthe project. or RECEIVED MAY 0 6lUOa CENTERV1LLE, MN BOARD OF );0> MANAGERS Rick A. Mastell Anoka County Patricia L. Preiner John J. Waller Anoka County Washington County Barbara A. Haake Ramsey County Susan R. Oven Ramsey County * Printed on 60% recycled. 30% post-consumer paper using vegatable based inks. METRO CITIES Association of Metropolitan Municipalities . RECEIVal-- MAY 0 " 2008 April 29, 2008 Ms. Mary Capra 1810 Fox Run Centerville, MN 55038 CENTERVILLE, MN RE: Metro Sales Tax for Transit Dear Mayor Capra, We have been receiving many inquiries into how cities will be participating in the new ~~ sales tax for transit in the metropolitan area. Many of the details surrounding the Grant Evaluation and Ranking System (GEARS) board have yet to be determined but the following is a general outline of how the process is moving ahead. A comprehensive transportation bill was passed into law during the 2008 legislative session - HF 2800/ SF 2521. Contained in that bill was a provision for a ~ ~ metro sales tax. The choice to levy that sales tax fell to the seven metropolitan counties - Anoka, Carver, Dakota, Hennepin, Ramsey, Scott and Washington. To date five of the seven - Anoka, Dakota, Hennepin, Ramsey and Washington Counties have voted to levy the tax dedicated for transit. The first day of collection will be on July 1 st, 2008, with the counties not beginning to receive the proceeds of the tax until September. The legislation also called for $30.8 million of the proceeds to be paid to the Met Council to fund its operating deficit by June 30, 2009, a payment schedule of which will need to be worked out. . The legislation called for a tiered system of committees, much like the T AB/T AC process at the Metropolitan Council, to prioritize the estimated $100 million in annual revenue. The joint powers board, made up of elected county officials will have the ultimate say on how and where the money is spent. Working closely with the joint powers board will be the GEARS committee. This committee will be made up of one county commissioner from each county and elected city officials from participating counties. The GEARS board will be responsible for evaluating applications and prioritizing projects to be funded by the joint powers board. The city participation on the GEARS committee is based on population. For each participating county one elected city official is guaranteed. For each increment of 400,000 persons in a participating county, an additional city elected official will be placed on the GEARS board. Metro . 145 University Ave W . St. Paul, MN 55103-2044 c Phone (651) 215-4000 III Fax (651) 281-1299 . www.ammI45.org 1~~~' . Cities was tasked in the legislation with calling a meeting of all cities in the Metropolitan Area who could participate in the GEARS board for an official election of members to the Board. At this time, based on population estimates: Hennepin County - 3 total elected city officials Ramsey County - 2 total elected city officials Anoka County - 1 total elected city official Dakota County - 1 total elected city official Washington County - 1 total elected city official (At the official start of the GEARS board new population estimates from the Met Council should be available and we will reassess population numbers at that time.) The joint powers will have its first official meeting on May 7th, 2008. It is anticipated they will direct the GEARS board to be up and running by September. Consistent with this timeline Metro Cities anticipates calling together the first of probably two meetings to outline the GEARS board responsibilities, put an election process in place and designate the local elected officials who will be participating. The first of these meetings will likely be around the end of July and the next one roughly two weeks after that in August. The purpose of this letter is to provide information about the GEARS process and to give you an opportunity to think about designating a representative for the election. By law, the designated participant from a citvto the GEARS board must be an elected official. . Please keep this time line in mind and look for more communication concerning specific dates and process in the future. If you have any questions please feel free to contact Sarah Erickson at Metro Cities. 651-215-4003 or sarah@amm145.org ~rC1' LOuisJambr-- Executive Director - Metro Cities Attachment: HF 2800/SF 2521, language defining the GEARS committee. cc: City Manager/Administrator . 20.24 Subd. 5. Grant application and awards: Grant Evaluation and Rankin!! System 20.2s(GEARS) Committee. (a) The joint powers board shall establish a grant application 20.26process and identify the amount of available funding for grant awards. Grant applications 20.27must be submitted in a form prescribed by the joint powers board. An applicant must 20.28provide. in addition to all other information required by the joint powers board. the 20.2gestimated cost of the project. the amount of the grant sought. possible sources of funding 20.30in addition to the grant sought. and identification of any federal funds that will be utilized 20.31ifthe grant is awarded. A grant application seeking transit capital funding must identify 20.32the source of money necessary to operate the transit improvement. 20.33 (b) The joint powers board shall establish a time line and procedures for the award of 20.34grants. and may award grants only to the state and political subdivisions. The board shall 20.3sdefine objective criteria for the award of grants. which must include. but not be limited to. 20.36consistency with the most recent version of the transportation policy plan adopted by the 21 . 1 Metropolitan Council under section 473.146. The ioint powers board shall maximize the 21.2availability and use of federal funds in proiects funded under this section. 21.3 (c) The ioint powers board shall establish a GEARS Committee. which must consist 21.40f: 21.5 (1) one county commissioner from each county that is in the metropolitan 21.6transportation area. appointed by its county board: 21.7 (2) one elected city representative from each county that is in the metropolitan 21.8transportation area: _ 21.9 (3) one additional elected city representative from each county for every additional 21.10400.000 in population. or fraction of 400.000. in the county that is above 400.000 in 21.11 population: and 21.12 (4) the chair of the Metropolitan Council Transportation Committee. 21.13 (d) Each city representative must be elected at a meeting of cities in the metropolitan 21 . 14transportation area. which must be convened for that purpose by the Association of 21.15Metropolitan Municipalities. 21.16 (e) The committee shall evaluate grant applications following objective criteria 21 . 17established by the ioint powers board. and must provide to the joint powers board a 21 .18selection list of transportation projects that includes a priority ranking. 21.19 (f) A grant award for a transit project located within the metropolitan area. as defined 21.20in section 473.121. subdivision 2. may be funded only after the Metropolitan Council 21. 21Teviews the project for consistency with the transit portion of the Metropolitan Council 21.22policy plan and one of the following occurs: 21.23 (1) the Metropolitan Council finds the project to be consistent: 21.24 (2) the Metropolitan Council initially finds the project to be inconsistent. but after a 21.2sgood faith effort to resolve the inconsistency through negotiations with the joint powers 21.26board. agrees that the grant award may be funded: or 21.27 (3) the Metropolitan Council finds the project to be inconsistent. and submits the 21.28consistency issue for final determination to a panel. which determines the project to be 21.29consistent. The panel is composed of a member appointed by the chair of the Metropolitan 21.30Council. a member appointed by the ioint powers board. and a member agreed upon by 21.31both the chair and the joint powers board. 21.32 (g) Grants must be funded by the proceeds of the taxes imposed under this section. 21.33bonds. notes. or other obligations issued by the ioint powers board under subdivision 7. 21.34 (h) Notwithstanding the provisions of this subdivision. in fiscal year 2009. of the 21.3sinitial revenue collected under this section. the ioint powers board shall allocate at least 21.36$30.783.000 to the Metropolitan Council for operating assistance for transit. . . . LEAGUE OF ~INNESOTA _CITIES CONNECTING & INNOVATING SINCE 1913 . . April 30, 2008 2_ -RECaveu MAYO 12008 Dear City Official - CENTERVILLE, MN Since you attended one of the League of Minnesota Cities Regional Meetings last Fall, you may recall my presentation regarding the "Value of Cities" research survey in conjunction with my Presidential initiative for 2007-08. The initial results from the survey have been compiled, and I am pleased to share some of the results with you. Enclosed is a news release and fact sheet that was distributed to media outlets throughout the state earlier this week. Though we are pleasantly surprised by how overwhelmingly positive the survey results are, that doesn't mean our work to promote the "Value of Cities" is finished-it is really just beginning. Ultimately, my Presidential Initiative is a call to you to redouble your efforts in making our cities better known for the great things we do. A call to you to help residents of Minnesota cities know that making decisions neighbor-to-neighbor is the most honorable form of government and the one that is best suited to meet the needs of the community. It's a call to you to continue the positive things that you do. I encourage you to consider what these survey results may mean for your own communities, and to communicate results to your city's elected and appointed staff, and to residents. If you are contacted by your local media for comment, please feel free to use talking points from the news release or fact sheet. A summary of the key messages follows: . City residents in our state-no matter where they live-overwhelmingly view city government in positive ways. . That holds true not only for city government in their own communities, but in communities throughout the state. . Nevertheless, there is always room for improvement, and city officials will use the survey results to help achieve the goal of continuing to provide high-quality constituent service. . Later in May, the League will release additional survey results about perceptions of elected officials and staff, and the city workforce of the future. If you have questions or comments about the survey, contact Don Reeder, the League's Public Affairs Manager, at dreeder@lmc.org or (651) 215-4031. Best wishes, and keep up the good work!! I hope to see you at the League's Annual Conference in June. Sincerely, .~~ Todd Prafke President, League of Minnesota Cities 145 UNIVERSITY AVE. WEST ST. PAUL, MN 55103-2044 PHONE: (651) 281-1200 FAX: (651) 281-1299 TOLL FREE: (800) 925-1122 WEB: www.LMC.ORG LEAGUE OF MINNESOT~ CITIES CONNECTING & INNOVATING SINCE 1913 . FOR RELEASE ON OR AFTER APRIL 28, 2008 Contact: Don Reeder, Public Affairs Manager, dreeder@lmc.org or 651-215-4031 Statewide "Value of Cities" survey shows very positive view of city government among Minnesotans League study yields unexpected findings for city officials (April 28, 2008-Saint Paul, Minn.) A recent survey conducted by Decision Resources, Ltd. for the League of Minnesota Cities shows that an overwhelming majority of city residents in the state-no matter where they live-recognize city government as an important contributor to quality of life. Furthermore, by great margins, residents trust and value the work of their elected and appointed city officials. The survey results were derived from questions asked as part of a broader research study concerning the "Value of Cities," administered to a random sample of Minnesota city residents in November of 2007. The survey showed that nearly two-thirds (63 percent) of respondents indicated they believe that city government plays a "very important" role in quality of life, with another 35 percent believing the city role to be "somewhat important." Additionally, 86 percent of survey respondents indicate . they trust city government "a lot" or "somewhat"-a rating that is higher than the trust level for state government (75 percent), and much higher than the Federal Government (48 percent). In other findings, more than two-thirds of respondents said the value of services they receive from cities is "good" or "excellent", when thinking about the quality of the services given the amount of taxes paid. In terms of how individual services are perceived, city residents identified law enforcement as the city service with the most impact,on their quality of life (25 percent). The next most-common responses were street maintenance (16 percent), public works (11 percent), and parks and recreation (8 percent). "Though we sometimes tend to take city services for granted, we can see from the survey results that a majority of residents are not only are aware of those services, but are pleased with the way they are delivered," said League Executive Director Jim Miller. "Livability factors like safe streets, clean park and recreation areas, and public libraries all contribute a great deal to the quality of life we enjoy in Minnesota cities." The survey also showed that nearly 80 percent of respondents have either a positive or neutral impression of city government as a whole, while only 12 percent have a negative impression. Generally, respondents have positive views not only about their own cities, but of cities throughout Minnesota. Additionally, large majorities of respondents think most city governments are forward-thinking, hard-working, ethical, essential, and smart. (MORE) . 145 UNIVERSITY AVE. WEST ST. PAUL. MN 55103-2044 PHONE: (651) 281-1200 FAX: (651) 281-1299 TOLL FREE: (800) 925-1122 WEB: www.LMC,ORG . . . Survey results Page 2 "We, as city officials, know the work of local government is not always portrayed in the most positive light. With that in mind, we're somewhat surprised by the survey results," said Todd Prafke, League president and city administrator for the City ofSt. Peter. "Each of Minnesota's 854 cities is unique in its own way. It's great to see that, despite those differences, Minnesota city residents view their cities in remarkably similar and positive ways." Over the next several weeks and months, the League hopes to use the survey results to learn more about Minnesotans' knowledge and perception of city government, with the goal of helping cities continue to provide high-quality constituent service. Additienal findings about perceptions of elected officials and city staff, and the city workforce of the future, will be publicly released in May. The League of Minnesota Cities is a membership organization dedicated to promoting excellence in local government through effective advocacy, expert analysis, and trusted guidance for all Minnesota cities. The League serves its more than 830 members through advocacy, education and training, policy development, risk management and other services; For more information, visit www.lmc.org. ----30---- LEAGUE OF MINNESOTA CITIES CONNECTING & INNOVATING SINCE 1913 . Value of Cities research survey-fact sheet Background: . The survey was conducted for LMC in November, 2007 by Decision Resources, Ltd. . A total of 800 city residents from Minnesota were interviewed via telephone-they were selected using random sampling methods. . The survey has a margin of error of +/-3.5 percent in 95 out of 100 cases. . The League hopes to use the survey results to learn more about Minnesotans' knowledge and perception of city government, with the goal of helping cities continue to provide high- quality constituent service. · Findings . Cities across Minnesota are viewed very positively by residents. . Quality of life ratings are high, and city government and its services are viewed as playing a ''very important" role. . City government is among the most trusted and highest-rated provider of value in comparison with other levels of government. . Job ratings of the mayor and city council are strong, as are those of city staff. . Large majorities of respondents think most cities are forward-thinking, hard-working, . ethical, essential, and smart. A sampling of questions and responses: . Overall, do you have a positive impression, negative impression, or a neutral impression of your city government as a whole? Positive Negative Neutral Don't know/refused 51% 12% 28% 9% . How important of a role do you think city government and its services play in the overall quality of life in your city? Very important Somewhat important Not too/not at all important 63% 35% 2% . Please tell me if you trust (city government) a lot, somewhat, not too much, or not at all. A lot 26% Somewhat 60% Not too much 11 % Not at all 3% (OVER) . 145 UNIVERSITY AVE. WEST ST. PAUL, MN 55103~2044 PHONE: (651) 281~ 1200 FAX: (651) 281-1299 TOLL FREE: (800) 925-1122 WEB: WWViLMC.ORG . . . . Please tell me if you think the value of services you receive for the amount of taxes you pay for city government is excellent, good, only fair, or poor? Excellent 9% Good 59% Fair 24% Poor 6% Don't know 2% . Compared to other cities across Minnesota, do you think your city government does a much better job, somewhat better, somewhat worse, or a much worse job or do you think they do about the samejob? Much better 1 % Somewhat better 29% About the same 56% Somewhat worse 5% Much worse 1 % Don't know/refused 8% . For each characteristic, please tell me if you think it accurately applies to only your city, most cities in Minnesota, some cities in Minnesota, or no cities in Minnesota? (% shown indicates those responding "most cities in Minnesota") Essential 75% Accessible Hard working 70% Accountable Ethical 65% Credible BureauCratic 65% Cooperative Smart 63% Responsive Stable 62% Open Forward thinking 62% Wasteful Competent 61 % Financially responsible Relevant 59% Slow 57% 57% 57% 55% 55% 54% 52% 48% 48% For more infonnation contact Don Reeder, Public Affairs Manager, dreeder@lmc.ore:or651-215-4031.