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Home My WebLink About2008-05-14 Set Agenda & Handouts 6..................< _.:rr- ../ ervuu:- Ii, 'E=!i'''''.f1lJS? CITY COUNCIL WORK SESSION/CITY COUNCIL MEETING/CLOSED EXECUTIVE SESSION MEETING AGENDA COUNCIL WORK SESSION I. CALL TO ORDER 1. Roll Call 1. Resident Input from 2009 Street Project Public Hearing (5/1/08) Wednesday, May 14, 2008 6:30 p.m. with Council Meeting Starting at 7:30 p.m. Items in Red = Set Agenda II. ITEMS OF DISCUSSION III. ADJOURN TO COUNCIL MEETING COUNCIL MEETING (Approx. Start Time 7:30 p.m.) I. CALL TO ORDER 1. Roll Call II. PUBLIC HEARING III. OPEN FORUM: An opportunity for members of the public to address the City Council on items not on the current agenda. Items requiring Council action maybe deferred to staff or Boards and Commissions for research and future Council Agendas if appropriate. You will be limited to two (2) minutes and we ask that you conduct yourself in a professional, courteous manner, and refrain from the use of profanity. Failure to abide by this policy may result in the loss of your privilege to speak. Persons wishing to speak will be required to complete a sign-up sheet and give it to the mayor or a staff person prior to the start of the meeting. IV. APPROVAL OF AGENDA V. APPROVAL OF MINUTES 1. April 23, 2008 Council Meeting Minutes (Pages 1-9) 2. May 1, 2008 Public Hearing Meeting Minutes (Pages 10-22) VII. CONSENT AGENDA 1. City of Centerville April 24, 2008 through May 14, 2008 Claims (Page 23 & 23a) Centennial Fire District Claims through May 2, 2008 (Pages 24-26) Centennial Lakes Police Department Claims through May 8, 2008 (Pages 27-28) I L 2. 3. 4. Approval of Successful Performance Review of Building Official/Public Works Director, Mr. Paul Palzer, 14 Years 5. Encroachment Agreement, 7310 Old Mill Road - (Fence) (Page 28a-28g) VI. A W ARDSIPRESENT ATIONS/APPEARANCES VII. OLD BUSINESS 1. Proposed Ord.#XX, Second Series- - Senior Citizen! Active Duty Deferment of Special Assessment (Pages 29-32) 2. Parks & Recreation Committee Recommendation for Lake Shore Stabilization at Hidden Spring Park (Page 33) VIII. NEW BUSINESS 1. Consider Using Volunteers for Tree Trimming at Eagle Park vs. Public Works Staff (Page 34) 2. Restoration of Boulevard on Heritage Street - Not to Exceed $3,400 (Pages 35-36) 3. Drainage System Implementation - Downtown (Pages 36a-36b) 4. 2008 Sealcoat/Crack Seal Project - Approval to Produce Plans & Specs. (Pages 37-38) 5. Res. #08-0XX - Assigning Duties for Handling Banking Transactions (Page 38a) 6. Res. #08-0XX - Abatement of Special Assessment & Re-Assessing the Appropriate Parcel (Page 38b) IX. ANNOUNCEMENTSIUPDATES 1. City Administrator, Mr. Dallas Larson X. ADJOURNMENT COUNCIL EXECUTIVE SESSION (Closed unless otherwise noted) I. CALL TO ORDER 1. Roll Call II. ITEMS OF DISCUSSION 1. Performance Review - City Administrator, Mr. Dallas Larson RECONVENE REGULARLY SCHEDULED COUNCIL MEETING III. ADJOURNMENT * * REMINDERS * * Centerville Garage Sale Days/Clean-up - May 9 & 10, 2008 Entire Town & Laurie LaMotte Memorial Park Observance of Memorial Day - May 26, 2008 - City Hall Closed Council Meeting - May 28, 2008, 6:30 p.m. Council Chambers Planning & Zoning Commission Meeting - June 7, 2008, 6:30 p.m. Council Chambers Parks & Recreation Committee Meeting - June 8, 2008, 6:30 p.m. Council Chambers CITY OF CENTERVILLE 05/14/083:50 PM Page 1 erviCCe *Check Summary Register@ UPDATE Name Check Date 10100 MAIN STREET BANK Paid Chk# 023348 ANDREW ROSS & PATRIOT BAN 5/14/2008 Paid Chk# 023349 ANOKA COUNTY SURVEYORS 0 5/14/2008 Paid Chk# 023350 BENDER, TERESA 5/14/2008 Paid Chk# 023351 CITY OF ST. PAUL 5/14/2008 Paid Chk# 023352 CORNER EXPRESS 5/14/2008 Paid Chk# 023353 HEALTH PARTNERS 5/14/2008 Paid Chk# 023354 KANGAS TANK, INC. 5/14/2008 Paid Chk# 023355 OTTER LAKE ANIMAL CARE CEN 5/14/2008 Paid Chk# 023356 PRESS PUBLICATIONS 5/14/2008 Paid Chk# 023357 QWEST 5/14/2008 Paid Chk# 023358 SHRED-IT 5/14/2008 Paid Chk# 023359 TRU GREEN - CHEM LAWN 5/1412008 Paid Chk# 023360 WASTE MANAGEMENT 5/14/2008 Paid Chk# 023361 XCEL ENERGY 5/14/2008 Paid Chk# 500093E BI-WEEKLY ACH 5/1/2008 Paid Chk# 500103E BI-WEEKLY ACH 5/15/2008 Total Checks MAY 2008 Check Amt $8,015.00 WELL HOUSE #1 FINAL PYMT - TRA $37.28 K. TOLZMANN 5-5-08 - SURVEYOR $28.15 MILEAGE REIMBURSEMENT - SPRING $101.92 ASPHALT $718.38 FUEL - MARCH 08 $2,868.80 MAY 2008 HEALTH INS. $3,500.00 POWER WASH EXT. WATER TOWER $136.92 ANIMAL CARE $34.50 GARAGE SALE DAY AD $55.52 651-426-6579 SERV THRU 5-31-08 $763.00 CLEAN UP DAY - GARAGE SALE DAY $171.47 WEED & FEED - HIDDEN SPRINGS P $921.49 COLLECTION FEES $14.26 1601 LAMOTTE DR - SERV THRU 5- $13,064.57 $12,650.43 $43,081.69 ;?3cu ENCROACHMENT AGREEMENT ;;/ /'Yu 11 AGREEMENT ("Agreement") made this ,L2_:~ of v7'vv ,~Oot, by and between the CITY OF CENTERVILLE, a Minnesota municipal corporation ("City"), and -.J().,{ r ULI)11 (., t Sm ttIz) jJ NJIt6") ("Landowner(s)"). RECITALS A. Landowners own in fee as joint tenants the real pr0pefty situated in Anoka (Insert legal description) ?,5/4 CJ/d nJ//J ~dd ~ /</- .3/ J .z.z - -9'L - oo;l? B. Landowners' desire to locate a fence partially within the rigbt"Of"Way/drainage and utility easement( s) in their side. rear yard org. easement(s). Landowners seek permission from the City to encroach in the City's fight"Of..way/dfainage and utility easement. NOW, nIEREFORE, IN CONSIDERATION OF TIlEIR MUTUAL COVENANTS, THE PARTIES AGREE AS FOLLOWS: l. The City hereby grants Landowners permission to encroach into the City's right- of-way/drainage and utility easement for their side. rear yard ~t(S) to the extent indicated on the Certificate of Survey attached hereto as EXHIBIT "A". 2Y CL/ CITY OF CENTERVILLE By: Mary Capra, Mayor By: L STATE OF MINNESOTA ) )SS. COUNTY OF ANOKA ) The foregoing instrument was acknowledged before me this _ day of ----' by and Mary Capra, Teresa Bender, Mayor and City Clerk, respectively, of the City ofCenterville, a Minnesota a municipal corporation. Notary Public ST ATE OF MINNESOTA ) )ss. COUNTY OF ANOKA ) o' g ~ent was aclawwledged befQfe me this LylJt day of ~"' '/ , k- (insert names of individuals who signed document) "nsert single person, husband and wife or??). (--- -"-----"-~y J_AI) K~..... NOfaly Public DRAFTED BY CITYOF CENTERVILLE 1880 Main Street Centerville, MN 55038 e.". TERESA BENDER . .. NOTARY PU8UC . MINNESOTA . ;..~. My Comrnilllon ExpQa./ln. 31.2010 3 2Pi , , ~xn//....J/I /7 CERTIFICATE OF SURVEY SWENSON LAND SURVEYING. INC. RONALD J. SWENSON JfGtSTERED LAND SURVeyOR 14180 W~ Street Rama.y, Utnneeota 55303 TELEPHONE (612) 427..1020 f SURVey FOR: A Y ALo....c I-lON\ES '\ . Denotea Iron Uonumenq found o DenoIulrOfl Monuma aBet Scala 'I 'm equa o.eet Book p.,. Nl? IMoa No. Z9'5..,.. k/ lato. }u ~ -...... i4 .. ~ o <0 ~ ~ -. ~. :.;:.-., ...' ~ ,...o::~~ .. PROPOSED GRADES TOP OF FOUNDATION" 804.2 - DENOTES eXISTING ELEVATION xSOO.O GARAGe fLOOft '" &03.9 ,.. f'J:! PENOTES PROPOSED GRADES (900. 0) LOWEST FLOOR;: 901.0 ",.... ~__ DENOTES SURfACE DRAINAGE -------> J hereby certify that thfs fa 4 true and correct repr..entation 01 4 survey of the boundaries of: lot 1, Block 3, ACORN CREeK SECOND ADDITION, Anoka county. Mfnnesota. It doe. purport t. $~OW improvement. or encroach..nt., it Any. Aa surveyed y me thf. 2.th dAY ot September, 1998. /'-, /., I , i.!~L)~ )( ~~,,~lr\\;:.)n l...nd'lau w,y ne, lnc. :;vn:1!,j J. sw,n.o"~ (t'eht.,od ,-a>>4 6UrV6yor, MH. Lig.n.. Ho. UUl :r. t~. "..,'.:~" _."~ ~p~ "j.-.... .~..,.'.'.II-~ RICHARD AND JACQUELINE SMITH/DANIELSON 7310 Old Mill Rd Centerville, MN 55038 Phone (651 )271-0868 Phone (612) April 24. 2008 RecipientName.-c:>A...... -.J- LYNN \.1"vbC~ ~1A~tV" Street Address '7,?,oh ot..1i M,u;.. 27... b City. State Postal Code ('k~EIlVl~ J/I?""~) 55"03k Dear City Of CenterVille. I give Rich and Jackie SmithlDanielson permission to erect a chain link fence on the property line adjoining property of my 3bove stated address. Sincerely, Signa~ I ~_ ~ V(JJ;,cLVilkt'C\Uj.r-- -'-HIS, ""'Ar~Is:.sloN' 4 7T~rC, I ~ ~ 7k/s IN~7'I4u..AT)ON O/\/L.y. A ~ ~7l/~ ~J.TC-~ ""71I'.liT t.vfJVkA -tr~;lUI /;1;'70 771.E ~~/ 4/l-E tOPFSA ~ WI'-'- l?4 }Z&WI"WJC.!i liT --ptJl4T 77 Y>?.a . -r';i//.S 77,eMls.s"lolI/' ,..s: FDte., r/{E L~' "'..s ..:.c~ca~.E~p~~ .2?'y lO()t;/AU ON ~-~-Of>. /7.11: Fi"~cc- 4t,YPZ7T' Mt.L 8E A~el(&~ /iJ '"7N".z' R.EA.<. ~~;e, ~'7NE lf~s.E i nR?pv{jJQ.IUJ~ 70 -nr.c- ~.;'-7 kA.1C ?,uN'Nl.v'? 7C> ~..JfF 7>)I.p;PTo/ b~ 7JI.t'n/ 12v#',;v')-vt:. If lOM:; 7'H4 P_E "";Y .4- NIL TOl>?l~ :&<<' Pi>Nti. "J ,. f\..l_'" .1-- ~~MJ.- ~ ~~~~~~ ~"" ~ ";) I 0(6 ~ ~M~~~ 'T...... r- '-L t~ S ~~ ~(JLlS ~\- ~ ~ 6bJ'M 6t>1)~ ~~~ \;~ 0 ~\~Q... ~ /fJ _RICHARD AND JACQUELINE SMITH/DANIELSON 7310 Old Mill Rd Centerville, IVIN 55038 Phone (651 )271-0868 Phone (612) Apn124, 2008 ~~ Recipient Name ~Address ' 3.;1 . ( r City. State Postal Code CO ,. ~ S-So3' J' Dear City Of CenterviUe, I give Rich and Jackie SmithlDanielson permission to erect a chain link fence on the property line adjoining property ofmy above stated address. Sincerely, ~J;-; '/'~ Signature 2Y~ RICHARD AND JACQUELINE SMITH/DANIELSON 7310 Old Miil Rd Centerville, MN 55038 Phone (651 )271-0868 Phone (612) Apn124, 2008 Recipient Name D, '" '4 I y, ;U-e ~ u I-v Street Address I <{ 2 q jC <LVI" r S I- City. State Postal Code C~,.,I....'/; ~ , /"7- .s San' / Dear City Of Centerville, I give Rich and Jackie SmithlDanielson pennission to erect a chain link fence on the property line adjoining property of my above stated address. ~'~~'1" . ~ t.' ~ Signature .{.......-;.~. / ,- /~ , ;Cpf' RICHARD AND JACQUELINE SMITHIDANIELSON 7310 Old Mill Rd Centerville, MN 55038 Phone (651 )271-0868 Phone (612) April 24, 2008 Recipient Name sieve ~ (.1 Street Atfdmm rt 3k fI2 v~: ( ~f city, State Postal Code ('e"fr J t', /..j? .v7/v' Dear City OfCenterville, ,-ri('iy I give Rich and Jackie SmithlDanielson permission to erect a chain link fence on the property line adjoining property ofmy aOOv' stSed' ad~ : 111 ,/ ! : ..,. I Sincerely, : /!.. ./ i /J Si_i4/lor!Jt~ 7/}~O~ '~. \, JPg STORM WATER IMPROVEMENTS 2008 PROJECT DRAFT - MAY 13, 2008 Expenditures Source of Funds Clean Water Rice Creek Developer Fees City Storm Item Activity Amount Legacy Grant Grant DEED Grant (Phase 1) Water Funds Total 6 36" RCP Storm Sewer $ 45,000 $ 45,000 $ $ $ $ $ 45,000 7 42" RCP Storm Sewer $ 70,000 $ 28,034 $ $ 41,966 $ $ $ 70,000 9 4' Diameter STMH $ 25,000 $ 19,005 $ $ 5,995 $ $ $ 25,000 11 Outlet Structure $ 6,000 $ 6,000 $ $ $ $ $ 6,000 14 Storm Pond Construction $ 39,000 $ 39,000 $ $ $ $ $ 39,000 16 36" FES $ 2,100 $ 1,261 $ $ 839 $ $ $ 2,100 19 42" FES $ 2,500 $ 1,001 $ $ 1 ,499 $ $ $ 2,500 20 Irrigation System $ 150,000 $ $ 50,000 $ $ 14,204 $ 85,796 $ 150,000 21 St. Gen Pond Excavation $ 10,500 $ $ $ 4,205 $ $ 6,295 $ 10,500 Contingencies $ 97,180 $ 30,199 $ $ 12,291 $ $ 54,690 $ 97,180 Engineering & Administration $ 87,525 $ 34,550 $ $ 10,000 $ $ 42,975 $ 87,525 Total $ 534,805 $ 204,050 $ 50,000 $ 76,795 $ 14,204 $ 189,756 $ 534,805 J;~4.. tervir{e 'Esta6f:isfie.d 1857 STATE OF MINNESOTA COUNTY OF ANOKA CITY OF CENTERVILLE 1880 :Main Street, CenterViiTe, :M:N 55038 651-429-3232 or q:~ 651-429-8629 RESOLUTION #08-0_ A RESOLUTION ASSIGNING DUTIES AS THEY RELATE TO HANDLING BANKING TRANSACTIONS FOR THE CITY OF CENTERVlLLE WHEREAS, the City of Centerville has a limited number of staff to allow segregation of duties in conformance with recommendations contained in annual audits, and WHEREAS, modifications in the tasks performed by certain key staff members can improve segregation of duties. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF CENTERVILLE, ANOKA COUNTY, MINNESOTA: 1. Authorization for the establishment of new accounts or the withdrawal of funds from the City's bank account(s) through cash, checks or electronic means shall require two signatures of the following three positions: Mayor, Acting-Mayor and City Administrator. 2. Authorization to transfer funds within existing accounts of the City of Centerville may be accomplished by written, telephone or electronic means by one of the following positions: City Administrator or Finance Director. 3. Any previous resolutions inconsistent with this policy are hereby recinded. Adopted by the City Council this 14 day of May, 2008. Mary Capra, Mayor Attest: Teresa Bender, City Clerk 3;~ Proposed 2008 Project . East Pond . 36" Outlet Pipe* for East Pond . West Pond . 42" Outlet Pipe* for West Pond to St. Gene Pond . St. Gene Pond Modifications . Irrigation System * Alignments of these pipes are subject to change. Proposed 2008 Stormwater Project Downtown Redevelopment Comprehensive Infrastructure Plan City of Centerville 1:1616161607161IGISlprojectsIProposed2008projecl.mxd w4tE S Feet 300 150 0 c=J Existing Pond D Approximate Subdistrict Boundary .. Future Pond - Future Storm Pipe . Future Storm Structure ... Future Flared End Section 300 .tP~b Bonestroo ~:~: May 2008 tervi[{e 'Est abfislied-U';S? 1880 :Main Street, CenteMJiffe, !M:N 55038 651-429-3232 c>r 'Fa>(. 651-429-8629 STATE OF MINNESOTA COUNTY OF ANOKA CITY OF CENTERVILLE RESOLUTION #08-0_ A RESOLUTION AUTHORIZING THE ABATEMENT OF SPECIAL ASSESSMENTS CERl'D'IED TO ANOKA COUNTY FOR PID #R24-31-22-33- 0007 FOR THE YEARS 2007-2016 & PLACING SAME ON THE APPROPRIATE PIN #R24-31-22-33-0006 FOR THE YEARS 2008-2017 RELATING TO THE FAIRVlEW STREET PROJECT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CENTERVlLLE, MINNESOTA: WHEREAS, the Centerville City Council authorized the above stated project and special assessment roll which contained a typographical error in PIN #R24-31-22-33-0oo6 with special assessments being placed in the incorrect PIN #R24-31-22-33-0007; and WHEREAS, a special assessment search brought the error to the attention of City staff; and WHEREAS, Anoka County Property Tax Division has acknowledged and certified $5,356.40 (principal & Interest) for the years 2007 - 2016 on PIN #R24-31-22-33-OO07 in error; and WHEREAS, Anoka County Property Tax Division wiJI certify $5,356.40 (principal & Interest) for the years 2008 - 2017 on PIN #R24-31-22-33-0006; and WHEREAS,; and NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF CENTERVlLLE, MINNESOTA the Council directs the City Clerk or Finance Director to make a request of Anoka County to abate the Fairview Street Project (Fund #84211) from the property legally known as PIN # R24-31-22-33-0007 and placing same on PIN #R24-31-22-33-0006 for the year 2008. Mary Capra, Mayor Attest: Teresa Bender, City Clerk 3!~