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HomeMy WebLinkAbout2008-04-23 CCCITY OF CENTERVILLE CITY COUNCIL MEETING Apri123, 2008 6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled meeting on Apri123, 2008, at City Hall, 1880 Main Street. PRESENT: Mayor Mary Capra Council Member Tom Lee Council Member Jeff Paar Council Member Michelle Lakso Council Member Linda Broussard-Vicker ABSENT: None 0 STAFF: City Administrator Dallas Larson City Attorney Kurt Glaser [~~6 ~ L CALL TO ORDER Mayor Capra called the Apri123, 2008, City Council meeting to order at 6:30 p.m. IL PUBLIC HEARINGS None III. APPROVAL OF AGENDA Mayor Capra added page 12a to Item 1 of the Consent Agenda. Mayor Capra added Item 1 to VI. Awards/Presentations/Appearances - Mr. James Halstrom, Emergency Management, and changed Item 1 (Mr. Dale Tranter, Bonestroo & Associates -Annual Review) to Item 2. Motion by Council Member Lee, seconded by Council Member Parr, to approve the agenda as amended. All in favor. Motion carried unanimously. IV. APPROVAL OF COUNCIL MINUTES Apri19, 2008, Board of Equalization Hearin. & City Council Meeting Minutes Motion by Council Member Broussard-Vickers, seconded by Council Member Paar, to approve the April 9, 2008 City Council Meeting Minutes as presented. Motion carried unanimously. City of Centerville Council Meeting Minutes Apri123, 2008 2. April 9, 2008, City Council Joint Work Session w/Committees & Commission Meeting Minutes Motion by Council Member Parr, seconded by Council Member Lee, to approve the April 9, 2008, City Council Work Session Meeting Minutes as presented. All in favor. Motion carried unanimously. V. CONSENT AGENDA 1. City of Centerville April 10, 2008, throu.~h Apri123, 2008, Claims 2. Centennial Lakes Police Department Claims throu.~h April 10, 2008 Councilmember Broussard-Vickers pulled Item 3 for discussion. Motion by Council Member Lakso, seconded by Council Member Broussard- Vickers, to approve #1 and #2 of the Consent Agenda as presented. All in favor. Motion carried unanimously. Approval for Administrator/Council attendance of LMC Annual Conference Councilmember Broussard-Vickers requested the total cost of the conference. Councilmember Lakso stated that she decided not to attend. City Administrator Larson stated that he would attend on Thursday and Friday only. Motion by Council Member Lee, seconded by Council Member Parr, to approve Item 3, Administrator attendance of LMC Annual Conference. All in favor. Motion carried unanimously. VL AWARDS/PRESENTATIONS/APPEARANCES Mayor Capra announced that there was one addition to Awards/Presentations/ Appearances: Tim Halstrom, AMEM, & Terry Stoltzman, Anoka County Emer.~ency Manager Jim Halstrom conveyed his appreciation for the opportunity to come and talk to the City Council about Emergency Preparedness and the role of city officials in accordance with Minnesota Statute Chapter 12, regarding disasters and emergencies that may come to their city. He stated that he is the Director of Chisago County Emergency Management and the Executive Director of AMEM -but his biggest thing is being a citizen of Centerville. Page 2 of 9 City of Centerville Council Meeting Minutes Apri123, 2008 Mr. Halstrom went on to introduce Terry Stolzman, Director of Anoka County Emergency Management and Professional Development Chair for the Association of Minnesota Emergency Managers, Sergeant Aldridge with the Center City Police and Officer Ron Nelson from the Centennial. Mr. Halstrom began by talking about the traditional Minnesota threats/hazards, most of which are tornados, floods, hazardous material accidents, snow emergencies, and major transportation accidents. He stated that, in addition, there are agricultural disasters, civil disorder, dam failure, fire (urban, forest, wildfire), a hazardous material incident -which could force evacuation, a National security event, and public utilities failure. Mr. Halstrom clarified that natural disasters are things like floods, severe weather, tornado, or blizzards. A Public Health Event would be a pandemic outbreak, environmental health, or biological. In addition, there are radiological incidents, fixed facilities and transportation incidents, school crisis events, transportation accidents and terrorism from chemical biological radiological nuclear explosives. Mr. Halstrom stated that our new threat is terrorism and weapons of mass destruction (chemical, biological and nuclear). In Minnesota, this would apply to port areas, the international border with Canada, or a high profile area like the Mall of America. Mr. Halstrom named local agencies working to prepare for these threats: County, city and township governing bodies, County emergency management, City Emergency Management, County highway/city and township maintenance crews, county health department, law enforcement (Sheriffs Department, City Police Departments), Fire Department, hospitals and clinics, schools and churches and ARES (Amateur Radio Emergency Services) (Ham Radio Operators). Mr. Terry Stolzman stated that he has an ARES group of 15-20 members, which have a strong presence. He explained that when radio traffic was lost in Houston County, they were able to use ARES. Councilmember Lee questioned why the Emergency Broadcast System was not used on 9/11. Mr. Halstrom responded that he didn't know the answer to that, but there are other ways to warn people (i.e., sirens, TV and other communications and the element of personal responsibility). Mayor Capra stated that cell phones do not work at times. She pointed out that when a major event came through Centerville, there were no sirens. Mr. Halstrom explained that installation of sirens was expensive (approximately $15,000), and we have no grants for them. He suggested that new developers could be required to put them in as part of their negotiations. Page 3 of 9 City of Centerville Council Meeting Minutes Apri123, 2008 Mr. Halstrom mentioned the organizations involved when the incident occurred in St. Peter. He said Emergency Management coordinates the work of all the different organizations. Mr. Halstrom spoke about the Emergency Management Handbook for Government Officials, which he described as a small, concise primer, and the different emergency systems; i.e., ISMS (Integrated Emergency Management System), NIMS (National Incident Management System, EOC (Emergency Operations Center), and the local Director of Emergency Management, who maintains their plans, coordinates training, assists other areas, and coordinates with State and Federal Agencies. Mr. Halstrom concluded by reviewing the many responsibilities of chief elected officials relating to emergency procedures. He said he is very proud of Centerville's City Council for being proactive about this. Mayor Capra explained what the city did in previous incidents. She added that they are required to participate in on-going training in order to receive reimbursed from FEMA. Mr. Stolzman summarized and thanked Mr. Halstrom for the presentation. He stated that Mr. Halstrom was the best official to give the presentation because he is a citizen of Centerville and could give a unique perspective. Mayor Capra mentioned that Centerville was the only city that asked someone to come out when the Hazardous Mitigation Plan came out. She then thanked Mr. Halstrom and Mr. Stolzman. 2. Mr. Dale Tranter_ Bonestroo & Assoc. -Annual Review Mr. Dale Tranter, Bonestroo & Associates, thanked the Council for the work they had given them. He invited the Council to ask questions about the Annual Review they had received. Mayor Capra questioned if the rain garden water had gone down since yesterday. Mr. Tranter replied that, yes, it looked like it went down quite a bit. Councilmember Lee stated that a plan was needed to get things done. He said there was a list, but some things weren't on the list. He then went on to say that they are on the right path. Mr. Tranter replied that they would be looking at everything that was not included on the list. Page 4 of 9 City of Centerville Council Meeting Minutes Apri123, 2008 VII. OLD BUSINESS 1. Proposed Ordinance #20, Second Series -Senior Citizen Deferment of Special A ecaeemant City Administrator Larson stated that this was discussed at the last work session. He pointed out that some minor adjustments were made and directed the members to the draft in the Council packet. Councilmember Broussard-Vickers requested that he describe the process that would take place once the ordinance is passed. She explained that she would like to ensure the process in place is accordance with Minnesota Statutes and that it would be consistent. City Administrator Larson explained that, according to Minnesota Statutes, applicants must fill out an application form and declare their assets and income. He stated staff then measures that information against the guidelines. Councilmember Broussard-Vickers questioned whether individuals would be required to provide backup documentation. She stated that she would want to make sure everyone is treated consistently. She also stated that the applicant's information should not be made public. City Attorney Glaser stated that city staff should prepare these applications and keep them. Councilmember Broussard-Vickers questioned who would make the final determinations. City Attorney Glaser answered that final determinations would be made by the City Council. No action taken. 2. Authorize Contract for the Tracy McBride Park for Border, drainage and related work subject to receiving at least two (2) quotes City Administrator Larson stated that staff hoped to have two quotes, but only received one. He requested permission not to share it until the other quote is received. This quote is within budget, in the $20,000 - 25,000 range. He added that they would like to get a contractor as soon as possible. Councilmember Lee questioned when it would be completed. City Administrator Larson replied that it would be completed this week. Page 5 of 9 City of Centerville Council Meeting Minutes Apri123, 2008 Motion by Council Member Lee, seconded by Council Member Paar, to authorize staff to en~a~e the contractor with the lowest bid -that has been budgeted and not to exceed $25,000. All in favor. Motion carried unanimously. VIII. NEW BUSINESS Consider Modifying Agenda Protocol to Include "Open Forum" City Administrator Larson stated that the cities of Wyoming, Blaine and Lexington addressed some of the same concerns. He submitted a paragraph to consider. Councilmember Lee mentioned that he did not think it was the Council's business to address some things, such as barking dogs, garbage in park, etc. He requested that the City Administrator screen the speakers prior to setting the agenda. City Administrator Larson suggested trying it without the restrictions and then, if needed, staff could amend it. Mayor Capra added that anything not on the agenda should be discussed with the City Administrator or herself before the meeting and be allowed to use their judgment. Councilmember Broussard-Vickers suggested that they make sure people do not assume there would be an immediate resolution at the meeting. City Administrator Larson replied that staff could add a question asking if the individual would like a written response after the meeting to the form. City Attorney Glaser explained that the Mayor could give instructions prior to the approval of the agenda. He stated that Mayor Capra would call the meeting to order and have the Public Forum as the first item. Motion by Council Member Lee, seconded by Council Member Parr, to implement open forum policy with an accompanying comment and sign-up sheet at the next meeting. All in favor. Motion carried unanimously. 2. Ground Development Request for $13,524.92 $10,000.00 Escrow +$12,991.30 Water Main Oversizing - $ 9,466.38 City Incurred Costs $13,524.92 Requested Refund City Administrator Larson explained the purpose of the Ground Development request. He stated that everything under the Development Agreement was completed and all things have been reconciled. He stated it would be appropriate to approve the request. Page 6 of 9 City of Centerville Council Meeting Minutes Apri123, 2008 Motion by Council Member Broussard-Vickers, seconded by Council Member Lakso, for the city to incur the cost of the $13,524.92 refund. All in favor. Motion carried unanimously. 3. Mr. Lynn Johnson -Transient Sales Application and Waiving of Fee - (Apri124- May17, 2008) -Walk for Sight Fund Raiser City Administrator Larson explained that Mr. Johnson requested the City waive the fee normally charged for transient sales. He explained that if sales are conducted by an individual known to a resident, a permit is not required. Councilmember Broussard-Vickers stated that she did not think, in this case, a transient license was needed, much less the fee. City Administrator Larson stated that someone would have to check more completely into who it is. City Attorney Glaser stated that technically all sellers who sell to strangers as well as those who solicit contributions, should have a transient license, unless the folks know each other. He added that some people get around it by having a neighborhood leader. He then stated that this particular case should be decided by the City Council. Motion by Council Member Broussard-Vickers, seconded by Council Member Parr, to waive the transient license fee based on the information that it is for charity. All in favor. Motion carried unanimously. IX. ANNOUNCEMENTS/UPDATES 1. City Administrator Larson City Administrator Larson reported the auditors had been to City Hall and that he would draft the audit for presentation the end of May or first of June 2008. City Administrator Larson commented that his annual review is due. Mayor Capra stated that an Executive Session would be held for City Administrator Carson's review. City Administrator Larson also reminded everyone of the next Public Hearing on May 1, 2008 at the St. Genevieve Community Parish Center. 2. Police Report Sergeant Aldridge reported that Officer Dan Gates resigned. He stated the Alcohol Compliance Checks were completed resulting in no failures in any of the three cities. He reported that Officer Aaronson proposed a project that the address be placed on the back Page 7 of 9 City of Centerville Council Meeting Minutes Apri123, 2008 door of all businesses as this would assist the officers at night. Sergeant Aldridge added that officers do not always know what business it is if they find an open door. He reported that Officer Russ Blank is currently attending the FBI Academy. Sergeant Aldridge reported the Police Department has moved into the Centerville substation. He reported on the speeding along Peterson Trail and indicated that since officers were posted there, no-one has been speeding. He reported an attempted burglary at the liquor store resulted in the suspects not getting into the building and vandalism at the Skate Park that included the theft of equipment. Mayor Capra reported she went on a ride along with Officer Gates. 4. Radio Service Mayor Capra expressed concern about the radio service in the new building. Community-Orientated Policing Councilmember Lee reported on a meeting held to talk about community-oriented policing and the steps taken to implement this. He stated that it works to mitigate crime and emphasized the importance of citizen involvement. 6. Park Clean-Up Councilmember Lee gave a special thanks to the members of the Recreation Committee, who spent a couple hours on Saturday morning to get through all the parks. He added that the Boy Scouts cleaned Lamont Park, and it was spotless. 7. Garage Sale and Clean-Up Mayor Capra announced that the Centerville City Garage Sale and Clean-Up would occur on May 9-10. Temporary Summer Help/Public Works City Administrator Larson mentioned that staff would like to find an adult to fill in the gaps as a summer helper. He indicated staff had someone in mind that has some construction experience and could do this on an as-needed basis. He explained that this person could also supervise some summer helpers. Motion by Council Member Broussard-Vickers, seconded by Council Member Parr for discussion, to approve the temporary positions provided they are within the budget and pay schedule. All in favor. Motion carried unanimously. Page 8 of 9 City of Centerville Council Meeting Minutes Apri123, 2008 X. ADJOURNMENT Motion by Council Member Broussard-Vickers, seconded by Council Member Parr, to adiourn the April 23, 2008 City Council Meeting at 8:55 p.m. All in favor. Motion carried unanimously. Transcribed by: Bonita Kaska, Recording Secretary Timesaver Off Site Secretarial, Inc. Page 9 of 9