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HomeMy WebLinkAbout2008-04-09 CC - ApprovedCITY OF CENTERVILLE CITY COUNCIL MEETING Apri19, 2008 6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled meeting on Apri19, 2008, at City Hall, 1880 Main Street. PRESENT: Mayor Mary Capra Council Member Tom Lee Council Member Jeff Paar Council Member Michelle Lakso ~ 0 Council Member Linda Broussard-Vickers ~~ 0 ~ ~ ABSENT: None STAFF: City Administrator Dallas Larson City Attorney Kurt Glaser City Engineer Mark Statz L CALL TO ORDER Mayor Capra called the Apri19, 2008, City Council meeting to order at 6:30 p.m. Mayor Capra stated that the first item on the agenda is the Anoka County Board of Appeal and Equalization Hearing. She welcomed all those in attendance and introduced Randy DeJong, Crystal Huss and John Leone from the Anoka County Assessor's Office. Randy DeJong explained the 2008 assessment is a reflection of the current market and the notices are for the period October 1, 2006 through October 1, 2007. He stated that each year, the County is required to perform on-site assessments on 20% of the parcels in the County. He explained that the State requires the County to disqualify those properties currently in foreclosure, and overall residential market values showed a slight increase of 1.2%. He noted the State requires values to be between 90-105% of their value and this year, the County is at 94.26% overall. Mayor Capra stated that during the Board of Appeal and Equalization hearing, the Council will be in session but will not be conducting any business. She stated if the representatives from the County are unable to meet with each resident this evening, the Board of Appeal and Equalization hearing will be reconvened on another date. Mayor Capra recessed the regular City Council meeting in order to convene the Board of Appeal and Equalization hearing at 6:33 p.m. City of Centerville Council Meeting Minutes Apri19, 2008 Mayor Capra stated that due to the number of people in attendance this evening, if residents have already made contact with the Assessor's office, they can leave their contact information on the sign-up sheet and either wait to meet with the Anoka County representatives this evening or leave the Board of Appeal and Equalization hearing and meet with the representatives at another time. She explained that all residents who signed in will have their names placed in the official record as having made contact with Anoka County. Si..~~ Sheet for 2008 Board of Appeal and Equalization Hearing: Barry and Janet Brainard, 1853 Revoir Street, Centerville, MN 55038 David and Catherine Braun, 1755 Meadow Lane, Centerville, MN 55038 Ron and Nancy Breberg, 1712 Meadow Lane, Centerville, MN 55038 Lois Cordes and Jim Gemlo, 1751 Meadow Lane, Centerville, MN 55038 Tom and Kris Dario, 1573 Peltier Lake Drive, Centerville, MN 55038 Kathleen Earley, 1563 Peltier Lake Drive, Centerville, MN 55038 Jim Federici, 6821 Beaver Pond Way, Centerville, MN 55038 Ben and Sara Fehrenbacher, 7330 Peltier Circle, Centerville, MN 55038 Jon Granek, 6970 Meadow Circle, Centerville, MN 55038 Donna Haiden, 6841 Beaver Pond Way, Centerville, MN 55038 Robert and Marie Karan, 6759 Centerville Road, Centerville, MN 55038 Robert Knabe, 7241 Main Street, Centerville, MN 55038 Mary Jane Lang, 1559 Peltier Lake Drive, Centerville, MN 55038 Ronald Lillestrand (Integra Homes, Inc.), 7363 and 7364 Peltier Circle, Centerville, MN 55038 Mary Lind, 6847 Beaver Pond Way, Centerville, MN 55038 Brian Nelson, 1747 Meadow Lane, Centerville, MN 55038 Randy Oelschlager, 6970 Meadow Court, Centerville, MN 55038 Jeff Paar, 6984 Meadow Circle, Centerville, MN 55038 Cesar and Anita Rios, 1680 Lakeland Circle, Centerville, MN 55038 Matt Rivard, 1743 Meadow Lane, Centerville, MN 55038 Dale Runkle and Larry AuBuchon) (Ground Dev.), PMC 3rd: Lot 1, Block 1; Lot 2, Block 1; Lot 3, Block 1; Lot 4, Block 1; Lot 5, Block 1; Lot 6, Block 1; Lot 1, Block 2; Lot 2, Block 2; Lot 3, Block 2; Lot 4, Block 2; Lot 5, Block 2; Lot 6 Block 2; Lot 7, Block 2; Lot 8, Block 2; Lot 9, Block 2; Lot 10, Block 2; Lot 1, Block 3; Lot 2, Block 3; Lot 3, Block 3; Lot 4, Block 3; Lot 5, Block 3; Lot 6, Block 3; Lot 7, Block 3; Lot 8, Block 3; Lot 9, Block 3; Lot 10, Block 3; Lot 11, Block 3; Lot 12, Block 3 James H. Smith, 1629 Peltier Lake Drive, Centerville, MN 55038 Sandra Stevenson, 1585 Peltier Lake Drive, Centerville, MN 55038 William Svetin, Peltier Lake Drive Kristi and Jim Vail, 6829 Beaver Pond Way, Centerville, MN 55038 Mayor Capra reconvened the regular City Council meeting at 8:24 p.m. Page 2 of 10 City of Centerville Council Meeting Minutes Apri19, 2008 IL PUBLIC HEARINGS None. III. APPROVAL OF AGENDA Mayor Capra requested that the Check Summary Register Update be added to the Consent Agenda under Item V.1. Mayor Capra added meeting protocol to Item IX.2 - Announcements/LJpdates. Motion by Council Member Broussard-Vickers, seconded by Council Member Paar, to approve the agenda as amended. All in favor. Motion carried unanimously. IV. APPROVAL OF COUNCIL MINUTES March 26, 2008 City Council Meeting Minutes Motion by Council Member Lee, seconded by Council Member Paar, to approve the March 26, 2008 City Council Meeting Minutes as presented. Motion carried. (Mayor Capra abstained). 2. April 2, 2008 City Council Joint Work Session w/Committees & Commission Meeting Minutes Motion by Council Member Broussard-Vickers, seconded by Council Member Paar, to approve the April 2, 2008 City Council Joint Work Session with Committees and Commission Meeting Minutes as presented. All in favor. Motion carried unanimously. V. CONSENT AGENDA 1. City of Centerville March 27, 2008 through April 9, 2008 Claims 2. Centennial Fire District Claims through Apri13, 2008 3. Parks & Recreation Committee Recommendation to Accept the Proposal Submitted by St. Paul Fire Soccer Club's Use of Acorn Creek Park and Donation of Goals/Nets Motion by Council Member Paar, seconded by Council Member Broussard-Vickers, to approve the Consent Agenda as presented. All in favor. Motion carried unanimously. VL AWARDS/PRESENTATIONS/APPEARANCES None. Page 3 of 10 City of Centerville Council Meeting Minutes Apri19, 2008 VII. OLD BUSINESS 1. Resolution #08-012 - 2008 Fee Schedule City Administrator Larson presented the 2008 proposed fee schedule and indicated that the major change in the fee schedule is the utility charge for commercial storm water fees. He explained that in the past, the City charged a flat rate based on the number of sewer units pursuant to the formula of the Met Council; that rate has now been changed to measure the hard surface at the site in order to arrive at a more fair charge for the storm water fee. Councilmember Lakso asked if the affected property owners have been notified of the change. City Administrator Larson replied that the new charges will be reflected in the July billing statements and agreed to send a notice to the affected property owners about the change in rates. Councilmember Broussard-Vickers asked if the fee schedule could be presented for approval by the Council in October of each year so that any changes are effective at the beginning of each year. City Administrator Larson agreed to present the fee schedule to the Council during the budget process each year. Motion by Council Member Lee, seconded by Council Member Paar, to approve Resolution #08-012 - 2008 Fee Schedule. All in favor. Motion carried unanimously. VIII. NEW BUSINESS 1. Approve Distribution of Plans for Jurisdiction Review: b. Comprehensive Plan Brendon Slotterback, Bonestroo, presented an update on the Comprehensive Plan and recommended next steps. He stated that at the last meeting of the joint Planning Commission and City Council on March 4, 2008, the group reviewed changes that had been made to the plan based on their earlier recommendations to bring the plan to a "final draft" stage. He indicated that an open house meeting occurred on March 27th in order to answer questions and collect feedback from residents. He stated that at the time of the open house, staff learned that the City received a grant for the building and improvement of the trail network; as a result, some changes have been made to the trail map. Discussion ensued regarding the trail map. Mr. Slotterback stated that he will work on getting the trail map updated and in final form before any further distribution occurs. Page 4 of 10 City of Centerville Council Meeting Minutes Apri19, 2008 Mr. Slotterback stated that on April 1st, the Planning Commission met and discussed the property at 6882 and 6892 Centerville Road; this property was previously guided as high density residential and it is recommended that it be changed to low density. He indicated that there were previous discussions about having this property used for senior housing and if the property remains guided as high density residential and a developer comes in that meets the code for an allowable use, any development would need to be approved. He stated that as a result of this change, the population projections, net density, and other relevant tables and figures in the Comprehensive Plan have been revised. Mayor Capra recessed the City Council meeting at 8:41 p.m. Randy DeJong, Anoka County Assessor's Office, presented the Board of Appeal and Equalization certification for signature by all members of the City Council. He stated that the representatives of Anoka County were able to work on 22 parcels this evening and requested a decision by the City Council on whether to reconvene the Board of Appeal and Equalization hearing or to adjourn the meeting. He explained that if the Council chooses to reconvene the hearing, residents would be given an opportunity to present their case to the Council and have the Council make a decision; alternatively, if the Council adjourns the meeting, residents would then go to the County Board to appeal. Mayor Capra stated that the official record will reflect that each resident who appeared at the hearing this evening was given an opportunity to meet with officials from Anoka County or to have someone from Anoka County contact them at a later date. Motion by Council Member Lee, seconded by Council Member Lakso, to adiourn the 2008 Anoka County Board of Appeal and Equalization Hearing. All in favor. Motion carried unanimously. The Anoka County Board of Appeal and Equalization Hearing was adjourned at 8:45 p.m. Continuation of New Business Comprehensive Plan Discussed ensued regarding land use and a specific area denoted as high density backing up to houses. Mr. Slotterback stated that the Planning Commission discussion on April 1st resulted in a recommendation that the City Council authorize the distribution of the Comprehensive Plan for review by adjacent jurisdictions, including cities, townships, counties, watershed districts, the DNR, and school districts. He explained that these parties have up to six months to review the Plan and submit comments to the City; after the review, the comments and responses sent by the City must all be sent to the Met Council along with the Comprehensive Plan. He presented a draft letter to be sent to the adjacent jurisdictions, and noted that the City has asked for comments within the next 30 days. Page 5 of 10 City of Centerville Council Meeting Minutes Apri19, 2008 Mr. Slotterback presented a tentative timeline for the completion of the Comprehensive Plan update process. He stated that it is anticipated that a public hearing on the Plan will be held August 13 and after that, the Plan will be submitted to the Met Council for its 120 day review period. He stated that if the Plan is approved by the Met Council, the City Council can then officially adopt the Plan in December. He noted that staff intends to unofficially submit the Plan to the Met Council to provide them an opportunity to look at the document and provide comment prior to the Met Council's official review period. Councilmember Lakso asked if responses have been provided to those residents who commented on the Plan at the open house. Mayor Capra asked that staff provide a written response to anyone who filled out a comment card or sent a letter regarding the Comprehensive Plan. Motion by Council Member Broussard-Vickers, seconded by Council Member Lakso, to approve the distribution of the Comprehensive Plan for iurisdiction review. All in favor. Motion carried unanimously. a. Water Conservation Plan City Administrator Larson presented the Water Emergency and Conservation Plans and indicated that the Plan must be submitted to neighboring jurisdictions for review and then finally to the Met Council for review and approval. Motion by Council Member Broussard-Vickers, seconded by Council Member Lee, to approve the distribution of the Water Emer~ency and Conservation Plan for jurisdiction review. All in favor. Motion carried unanimously. c. SWPPP Approval City Administrator Larson presented the proposed Storm Water Pollution Prevention Program (SWPPP) and stated the program has been approved by the Minnesota Pollution Control Agency. He indicated that the program has not previously been submitted to the City Council for official action. City Engineer Statz stated that this document is prepared based on Best Management Practices and includes a number of items that are mandated by the Pollution Control Agency, e.g., educational requirements, implementation schedules, and measurable goals. Mayor Capra stated that Unique Identifying Number 6-4 relative to the municipal street sweeping program states that city streets are swept twice each year and on an "as-needed" basis. She stated that the City actually only performs street sweeping once per year and asked if the document should be changed to reflect that. Page 6 of 10 City of Centerville Council Meeting Minutes Apri19, 2008 Councilmember Lee stated that it costs more to perform street sweeping twice per year and asked if the City will be held to this standard if the SWPPP states that the City streets are swept twice each year. City Engineer Statz stated that the Pollution Control Agency may comment that streets are not swept enough if the document states the streets are swept once each year. Mayor Capra stated that the City sweeps the streets in the spring and does not budget for an additional street sweeping and directed staff to revise the document accordingly. Motion by Council Member Broussard-Vickers, seconded by Council Member Paar, to approve the Storm Water Pollution Prevention Program (SWPPP), as amended. All in favor. Motion carried unanimously. Independent Security Solutions, Inc. Proposal a. FireBurglary System -Public Works, 2085 Cedar Street - $1,853.98 b. Approve Monitoring Agreement City Administrator Larson stated that the City proposes to put motion detectors and alarms in the public works building and to have the system monitored. He stated that the cost for installation of the system is $1,853.98 plus monthly monitoring services at about $35 per month. Motion by Council Member Lee, seconded by Council Member Broussard-Vickers, to approve the expenditure of $1,853.98 for the installation of a fire/burglary system at Public Works, 2085 Cedar Street, and to approve the Monitoring Agreement. Councilmember Lakso asked if the monitoring agreement runs for an indefinite period. City Administrator Larson stated that the contract can be changed later if the City desires. Councilmember Lee asked if the City Attorney had reviewed the monitoring agreement. City Attorney Glaser replied he has only seen the proposal from Independent Security Solutions Inc. Amendment motion by Council Member Lee, seconded by Council Member Broussard-Vickers, to amend the motion to also approve the Monitoring Agreement, subiect to review by the City Attorney and upon proof of adequate insurance coverage by Independent Security Solutions Inc. All in favor. Amended motion carried unanimously. 4. League of Minnesota Cities Insurance Trust Liability Coverage -Annual Declaration of Waiver or Not -Tort Limits Page 7 of 10 City of Centerville Council Meeting Minutes Apri19, 2008 City Attorney Glaser stated that the City is required to disclose whether or not it waives the monetary limits on municipal tort liability. He provided his opinion that the City should not waive this. Motion by Council Member Broussard-Vickers, seconded by Council Member Paar, to approve the League of Minnesota Cities Insurance Trust Liability Coverage and Annual Declaration of Waiver to not waive tort liability limits, and to submit the waiver form to the League of Minnesota Cities Insurance Trust. All in favor. Motion carried unanimously. Parks & Recreation Committee Recommendation to Authorize the Expenditure of Not to Exceed $2,000 for Ollie & Company's Events Schedule for June 14, 2008 & Fete des Lacs (Reallocation of Parade Funds Councilmember Lee explained that the Park and Recreation Committee is requesting funding for a possible summer event at Wheels Skate Park. He stated that it does not appear the Fete des Lacs Parade will be held this year, in part because of the CSAH 14 road construction. He stated that Ollie & Company have expressed an interest in being involved in the Fete des Lacs event; the Park and Recreation Commission felt this was an important event for the youth of the community and would like the Council to consider reallocating some of the parade funds to cover the expenses of the Ollie & Company events. Motion by Council Member Lee, seconded by Council Member Broussard-Vickers, to approve the recommendation of the Parks & Recreation Committee and Authorize the Expenditure of Not to Exceed $2,000 for Ollie & Company's Events Schedule for June 14, 2008 & Fete des Lacs (Reallocation of Parade Funds). Councilmember Lakso asked who would be paying for the permits for the events. Councilmember Lee replied that the City typically waives any fees for these types of events and the $2,000 is intended to cover overhead costs, product giveaways, etc. to operate the skateboard contest. Mayor Capra stated that it will be important that the money is used for legitimate expenses related to the event, and asked that the Motion be amended to state that the City Attorney shall review the expenses prior to distribution of the funds. Council Member Lee and Council Member Broussard-Vickers, accepted the mayor's proposed change as a friendly amendment. All voted in favor of the amended motion. Motion carried unanimously. IX. ANNOUNCEMENTS/UPDATES City Administrator, Mr. Dallas Larson Page 8 of 10 City of Centerville Council Meeting Minutes Apri19, 2008 None. 2. All Committee/Commission Meeting Review Mayor Capra expressed her thanks to all who participated in the committee/commission meeting and felt it was worthwhile to hold the meeting. 3. Protocol Mayor Capra stated that she has asked City Administrator Larson to research and provide information to the Council regarding open mike or open forum and to have the Council give consideration to adding an open mike/open forum at each City Council meeting. Councilmember Broussard-Vickers stated that she was under the impression that if somebody wishes to be heard at a meeting, the Council is fairly informal about this and typically allows anybody to speak at meetings. City Attorney Glaser stated that the Mayor has the authority but is not required to listen to a resident at a Council meeting, or the Council can overrule the mayor. Councilmember Lee stated that he would like to know the resident's reason for addressing the Council before the Council convenes. Councilmember Broussard-Vickers stated that she would prefer to keep the process more informal. Councilmember Lee stated that he felt there should be some guidelines in place about what types of issues can be brought up during an open mike session. Mayor Capra stated that Lino Lakes does not air the open mike portion of their meetings, and the Council provides 10 minutes for this section of the meeting, allowing two minutes per person. She added that most cities have an open mike section on their agenda where the citizens can be heard, and she would like to have staff review it and provide the Council with more information. She stated it is important that residents feel they are being heard and an open mike session would provide a means for residents to address the Council in an informal fashion. Updates Councilmember Broussard-Vickers reported that at the last Planning Commission meeting, they discussed the Comprehensive Plan and ordinance enforcement. She also suggested that Council should hold a workshop about enforcement in the near future. Councilmember Paar reported that the Fire Steering Committee has not met for awhile. Page 9 of 10 City of Centerville Council Meeting Minutes Apri19, 2008 City Administrator Larson stated that the Fire Steering Committee will be meeting soon and staff is in the process of recruiting and hiring a new Fire Chief to replace the retiring Fire Chief. He added that there will be a meeting scheduled soon for the Fire Steering Committee. Councilmember Lee reported that the Police Commission will be meeting next week. City Engineer Statz presented a diagram for the proposed decorative concrete project and a color rendering of the sidewalk plan. He stated that the contractor will make three yards of concrete for each color for the downtown streetscape and rather than waste the leftover concrete, it is proposed that it be used at City Hall. He explained that the sidewalk will be expanded from the existing area and will require some additional curb cuts for the handicapped parking stalls. In addition, he stated that there will be some planting areas added to avoid having a path beaten into the ground. He asked if the Council wanted the decorative sidewalk extended to the south end of the parking lot. It was the consensus of the City Council to end the sidewalk treatment as depicted on the drawing and to not extend it. City Engineer Statz stated that staff will work with the contractor to obtain a price for additional work associated with the decorative sidewalk and will come back to the City Council with the cost. Councilmember Broussard-Vickers stated that if the City is going to incur additional cost to do the inset on the decorative sidewalk, she would prefer to remove the smaller area done in color. City Engineer Statz stated that the design is intended to mimic the pattern in the downtown area and they will work with the contractor to ensure that it can be done effectively. It was the consensus of the City Council to approve the design for the decorative concrete, subject to final approval of the cost. X. ADJOURNMENT Motion by Council Member Broussard-Vickers, seconded by Council Member Lakso, to adiourn the April 9, 2008 City Council Meeting at 9:30 p.m. All in favor. Motion carried unanimously. Transcribed by: Barbara Hughes, Recording Secretary Timesaver Off Site Secretarial, Inc. Page 10 of 10