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Home My WebLink About2008-06-25 CC Set Agenda & Handouts ervi{{e CITY COUNCIL MEETING AGENDA COUNCIL MEETING Wednesday, June 25, 2008 6:30 p.m. Set Agenda Items = Red I. CALL TO ORDER 1. Roll Call II. PUBLIC HEARING III. OPEN FORUM: An opportunity for members of the public to address the City Council on items not on the current agenda. Items requiring Council action maybe deferred to staff or Boards and Commissions for research and future Council Agendas if appropriate. You will be limited to two (2) minutes and we ask that you conduct yourself in a professional, courteous manner, and refrain from the use of profanity. Failure to abide by this policy may result in the loss of your privilege to speak. Persons wishing to speak will be required to complete a sign-up sheet and give it to the mayor or a staff person prior to the start of the meeting. 1. Ms. Kathy Fruth (7384 Old Mill Road) - Driveway Issue - (Old Mill Road Improvements) - (Page i) IV. APPROVAL OF AGENDA V. APPROVAL OF MINUTES 1. June 11, 2008 City Council Meeting Minutes (Pages 1-15) VII. CONSENT AGENDA 1. City of Centerville June 12, 2008 through June 24, 2008 Claims (Page 16 & 16a) 2. Centennial Lakes Police Department Claims through June 12, 2008 (Pages 17-21) 3. Centennial Fire District Claims through June 16,2008 (Page 22) 4. St. Genevieve's Church Request for Temp. Liquor License, Special Event Permit & Use of Old Public Works Site- Chicken Dinner (August 17,2008) (Subject to Liquor Liability Insurance Cert. of File w/City) Waive Fee (Pages 22a-221) VI. A W ARDS/PRESENT ATIONS/APPEARANCES 1. CERT Team Introductions 2. Centennial Lakes Police Chief Bob Makela - 2007 Annual Report 3. ABDO, EICK & MEYERS, LLP - Mr. Steve McDonald (2007 Audit) VII. OLD BUSINESS 1. Res. #08-0XX - Accepting Bids for 2008 Street Seal Coat Project (Pages 23- 25) VIII. NEW BUSINESS 1. Ordinance # _, Second Series - Amending Chapter 51, Section 51.08 Relating to Sewer & Water Connection (page 26) 2. Hidden Spring Park - Approval of Shoreline Restoration Plan (Pages 27- 32d) IX. ANNOUNCEMENTSIUPDATES 1. City Administrator, Mr. Dallas Larson X. ADJOURNMENT * *REMINDERS* * Planning & Zoning Commission Meeting - July 1, 2008, 6:30 p.m. Council Chambers Parks & Recreation Committee Meeting - July 2, 2008, 6:30 p.m. Council Chambers Independence Day - July 4, 2008 - City Hall Closed City Council Meeting - July 9, 2008, 6:30 p.m. Council Chambers - 1 '~eiiJ,tervi{{e 'L...-ta6fished~ 1857 1880 ~ain Street, Centerviffe, ~!J{ 55038 651-429-3232 or <FtU(651-429-8629 PUBLIC COMMENT SIGN-UP SHEET The City Council wish to afford an opportunity for members of the public to address the City Council on items not on the current agenda. Items requiring Council action maybe deferred to staff or Boards and Commissions for research and future Council Agendas if appropriate. You will be limited to two (2) minutes and we ask that you conduct yourself in a professional, courteous manner, and refrain from the use of profanity. Failure to abide by this policy may result in the loss of your privilege to speak. Persons wishing to speak will be required to complete a sign-up sheet and give it to the mayor or a staff person prior to the start of the meeting. N~IIY F~J1/# Address: ~38' 1-/ {J L- D ptLLL- '?!b Genernl description of your comments: ---;;;- illY TZJ ?EOOL vF %S{JC OF ;7lV , Pt!:rr/E1~V , ............................................................................ Please give this sheet to the Mayor or Presiding Officer, to the City Administrator or to the City Attorney prior to the start of the meeting. I l... CITY OF CENTERVILLE 06/25/08 2: 15 PM Page 1 tervi{{e *Check Summary Register@ UPDATE 'E.~lafj{jsht?i{1857 Name Check Date 10100 MAIN STREET BANK Paid Chk# 023464 ANDREW ROSS & PATRIOT BAN 6/25/2008 Paid Chk# 023465 ARCADE ASPHALT. INC. 6/25/2008 Paid Chk# 023466 AVLlC 6/25/2008 Paid Chk# 023467 BEST ADMINISTRATION 6/25/2008 Paid Chk# 023468 COMCAST 6/25/2008 Paid Chk# 023469 DELTA DENTAL 6/25/2008 Paid Chk# 023470 LAKSO, MICHELLE 6/25/2008 Paid Chk# 023471 LARSON, DALLAS 6/25/2008 Paid Chk# 023472 LINCOLN MUTUAL LIFE & CASUA 6/25/2008 Paid Chk# 023473 MINNESOTA PIPE & EQUIPMENT 6/25/2008 Paid Chk# 023474 NATIONWIDE RETIREMENT SOL 6/25/2008 Paid Chk# 023475 PRESS PUBLICATIONS 6/25/2008 Paid Chk# 023476 QWEST 6/25/2008 Paid Chk# 023477 STEPHAN, KIM 6/25/2008 Paid Chk# 023478 TRICIA & THE TOONIES 6/25/2008 Paid Chk# 023479 US BANK' 6/25/2008 Paid Chk# 023480 SMITH & GLASER, LLC 6/25/2008 Paid Chk# 500128E BI-WEEKLY ACH 6/12/2008 Paid Chk# 500142E BI-WEEKL Y ACH 6/26/2008 Total Checks JUNE 2008 Check Amt $4,300.00 TRACIE MCBRIDE PARK RENOVATION $900.00 ASPHALT - SOREL STREET $150.00 DEF COMP W/H 6-26-08 - PAY PER $34.04 SHORTAGE ON 1ST MONTHS PERMIUM $108.99 P.W. CABLE/INTERNET $267.75 JULY 2008 - DENTAL $56.16 SNACK FOR SEVER WEATHER ALERT $111.85 PUBLIC ALERT WEATHER RADIO - R $204.08 LIFE INS. - JULY $1,404.28 OPERATING SUPPLIES $1,063.96 DEF COMP W/H - PAY PERIOD 13 $522.00 BUILDING INSPECTORlPW TECH $420.38 p.w. PHONE SERV THRU 7-15-08 $217.11 FLOWERS FOR PARKS - REDUE - DU $825.00 ENVIOR-SHOW - CENTERVILLE ELEM $863.20 K. STEPHAN SEMINAR- BLDG $6,769.40 CONDEMNATION MATTERS - SERV TH $15,133.53 $15,646.33 $48,998.06 /~ /'b~ ::ZoO y tervi[[e 1:sfa6[isfrd 1857 1880 9Yfain Street . CentervifCe, I}.{g( 55038 (651) 429-3232 .:TO:;( (651) 429.8629 CITY OF CENTERVILLE APPUCATION FOR A 1 TO 4 DAY TEMPORARYIEVENT ON SALE UQUOR UCENSE (Organization or location limited to 3 permits in a 12 month period) Type or Print Information C~~ Business Phone ""S/- '15$'- ?,;(s~ Type of Organization o CLUB 0 CHARITABLE t(RELlGIOU Address ~ Address Tax Exempt Number c:< 5 ~ ~o State Zip Code UN' .5 5~3~ Home Phone Date Organized a(,~dt o OTHER NON- Organization Officer's Name Address Loca ion where license will be used. If an outdoor area, describe: APPROVAL APPLICATION MUST BE APPROVED BY CITY COUNCI. PRIOR TO SUBMISSION TO LIQUOR CONTROl. CITY OF CENTERVILLE DATE APPROVED FEE AMOUNT $ LICENSE DATES DATE FEE PAID Cit Clerk NOTE: Submit to the City of Centerville at least thirty (30) days plior to event. Signature of Applicant: (;{tl1~ ~ 7JJ ;tt; to - ~ r j) ~c VJ..tf) ~L \.A.) o..Uv.L ~. ~~ \..-.:> a.ooF (i~ Centerville Special Event Permit Application 1. TITLE, PURPOS~ AND BRIEF DESCRIPTION OF EVENT: ~ ~k (11~ - Ju--noI ~L/ , New Application: v- Renewal of or Change in Application: CONTACT PERSON: to.- ~ Mn<. ~ 'nzt)-itz TELEPHONE: /,;5/~ 7s-s-- 8'A.6~ OR -:ilL /tn"-1 &.ifrr f/Ol-t.J~'1-7f"37 2. IDENTIFYING INFORMATION: Attach a written communication from the organization(s) in whose name the event will be advertised which authorizes you, the applicant, to apply for this special event permit on its/their behalf. Applicant's Name: &-u bt'A- /n dtL Address: (PQi/5 f'1~jt1h, J?d .,;. Mailing Address: elt;> 70e7 &'-L'~U Affiliation: l MU/1'nk'Ol- ' Day Phone: (;t)/- '766 - ~ ::i.5t, Evening Phone: Emergency Phone: Title: ?tiluc. &.,~ /1;33 ~ ~. 3. EVENT PRINCIPALS: Following, please list the names, addresses and telephone numbers of all the principals involved in any of the proposed special event. Include professional event organizers, event promoters, fmancial underwriters, commercial sponsors, charitable agencies for whose benefit the event is being produced, the organization(s) in whose name the event is being advertised, and all others administratively, financially and organizationally involved as principals in the production of the proposed special event. Make additional copies of the following as needed to include as of the principals involved in the proposed special event. Name: .;)-1. '-1' tnn ~~~ OrganizationfBusiness/ Agency/Affiliation: SJ. ~~~ ~ Is this a non-profit organization? ~ Yes No If you are making application under non-profit status, proof of non-profit status must be attached to this aoplication Mailing Address: 1087 ~'7?d Day Phone: ~S7 - if ~ 1- 7q 3 1 Evening Phone: Tit! and functional.!:tsponsibility with regard to the event: 7'trn1 ~' - ~ ~~ J4~,P~ Page 1 of 10 ,ZZ6 ,~, 4. REQUESTED EVENT COMPONENTS: Date requested: ~ /7, aoo ~ Alternate date: ~x< Requestedhoursofope tion:' /lJo/Vm (a.m.lp.m.) To: &~ Set up beginning date and time: 12~ -LIe.. Complete dismantle date and time: a.u~ I &> Describe the number and type of animals (if any) tlS be used m thIS event: (a.m.lp.m.) Attach a draft of the entry form for participants and/or spectators. Nj /J Anticipated number of participants: Spectators: 5. INSURANCE: ~~~ ..sf &lj,;,t..Q Attach to this application either an insurance policy or a certificate of insurance including the policy number, amount, and the provisions that the City of Centerville is included as an additional insured. (Please note that insurance requirements depend upon the risk level of the event. Also, if your event can be classified as first amendment expressive activity, insurance requirements can be waived under certain circumstances.) 6. SANITATION: Attach your "Plan for clean-uplMaterial Preservation". Include number, type and location of trash containers to be provided for the event. Indicate who and how man will be responsible for emptying and cleaning up around containers during the event. Indicate who and how many will be responsible for cleaning up after animals if they are present during the event. Indicate who and how many will be responsible for cleaning up after the event. Describe the number, type and location of portable toilets to be provided for the event (or permanent toilets to be used in the event.) Include any other plan you have for ensuring post-event cleanliness and material preservation of city facilities, equipment, premises and streets. A deposit of $500 will be reauired for clean-up and restoration. If premises are left in satisfactory condition. this deposit will be refunded in full followine inspection. 7. LOCATION: Please attach a map of your event land design. Check offbelow items that apply to your event and indicate them on the attached map. Use, where necessary, a ''to scale" drawing. A. _ If a route is involved, the beginning and finish area with arrows. B. _ If a route is involved, the places where buses, autos or other motorized vehicles need to be considered. C. _ If a route is involved, attach separate maps giving two or more alternate routes. D. _ Entertainment or stage locations (grandstand operators should provide you with a "to scale" drawing.) E. ~ Alcoholic beverage concession area. F. ~ Non-alcoholic concession area. G. ~ Food concession area. H. ,.... General Merchandise concession areas. I. 1/ Portable toilet facilities (indicate number). J. ~ Event participant and/or spectator parking areas. K. _ Event organizer's command post. Page 2 of 10 ,22& L. First aid facilities. M. _ Fireworks or pyrotechnics site. N. _ Vehicle fuel handling sit. O. _ Cooking areas. P. Electrical sources to be used for cooking. Q. _ tables, enclosures, etc. R. ~ Temporary or permanent structures constructed for the event. S. _ Site of electrical wiring to be installed for the event. T. _ Trash receptacles (indicate number) U. Other - Please describe. 8. AVAILABILITY OF FOOD, BEVERAGES AND/OR ENTERTAINMENT: If there will be music, sound amplification or any other noise impact, please describe, including the intended hours of the music, sound or noise: Will alcoholic beverages be served? Yes '-"'" No PLEASE NOTE THAT SALES OF LIOUOR/ALCOHOL IS PROHIBITED IN CITY PARKS UNLESS THE EVENT IS A CITY CELEBRATION AND PRIOR APPROVAL AND APPROPRIATE LICENSES ARE OBTAINED BY CITY COUNCIL ACTION. If yes, describe what system will be used to ensure that alcoholic beverages will be consumed by persons 21 years and older: (J JuJ<. -:z: b ;; If yes, describe how, where, when and by whom the alcoholic beverages will be served: ~ ~LA ~-UI5 If a casino party, a dance, or live entertainment is part of your event, please describe: Please describe all of the activities of your event for which a license is required, for example: a cabaret license, etc. Attach all required licenses to this application. Please note that certain licensin2 may be required by City. County and State aeencies. such as a Lar2e Assembly License for eatherines over 1.000 people. some types of food handlin2 licensin2. Gamblin2 License. Cabaret License. etc. It is your responsibility to check with the City Clerk or local authorities to determine what licensin2 is required prior to submittin2 this application. ~~~ Page 3 of 10 /Zd Will food and/or non-alcoholic beverages be served? Yes t,.../ No If yes, describe sanitation measures, food handling procedures and the nature of the food (such as pre-packaged foods, hot dogs, pre-mixed soda, unpeeled fruit, raw meats, vegetables, fish or peeled and cut fruit.) ou will need a ermit from the Anoka Coun De Please attach a COpy of the permit to this application. .... ~ 9. SECURITY AND SAFETY PROCEDURES: Describe your proposed procedures for set up, operation, internal security and crowd control: If the event is to occur at night, describe how you are going to light the event area in order to increase the safety of participants and spectators coming to and leaving the event: If your event includes vehicles or animals, describe the minimum and maximum speeds of the event and the minimum and maximum intervals of space to be maintained between units: Attach to this application a copy of your building permit(s) if you are installing any electrical wiring on temporary or permanent basis and/or if you are building any temporary or permanent structures such as bleachers, scaffolding, a grandstand, stages or platforms. Attach a copy of your fire department permit(s) to this application if you will use parade floats; an open flame; fireworks or pyrotechnics; vehicle fuel; cooking facilities; enclosures (and tables within those closures); tents, air supported structures, canopies, or fabric shelters. Give the name, address and phone numbers of the agency or agencies which will provide first aid staff and equipment if required. Attach additional sheets if necessary. "t-;j~ ~ Name of agency: ~t!4.1 p~~ Name of Representative: Address: Day phone: Evening phone: Indicate medical services (if required) that will be provided for this event: Page 4 of 10 Z2 e.- Ambulances: Nurses: Doctors: Paramedics: 10. VENDORS OR CONCESSIONAIRES: )//,4 Describe what vendors/concessionaires you will allow in conjunction with the event, and the purpose of these concessions: Describe how you intend to regulate, monitor and control the type, number and quality of vendors/concessionaires whom you may permit to operate in conjunction with the event: 11. CITY SERVICES/EQUIPMENT: f./ /A Describe city services and/or equipment requested for this event: City barricades, cones, signs, picnic tables and other equipment which may be borrowed on an as-available basis. You should make advance arrangements to pick up and return this equipment. If you or any volunteers cannot pick up and return this equipment, please attach a letter requesting these services and explaining why your organization cannot perform them. This will be reviewed, then approved or denied by the public works foreman. 12. OTHER PERTINENT INFORMATION: Please list below any other miscellaneous information you feel would be important and have a bearing on the approval of this Special Event Permit request: 13. FEE STRUCTURE / EVENT CHARGES: If there is a fee or donation required as a condition of attendance or participation of this event, please describe the amounts to be collected from various categories of participants or spectators: 14. If a donation is requested on a purely voluntary basis, describe how you intend to inform participants/spectators or others that they may participate in the event whether they make a donation or not: Page 5 oft 0 ;a-P . ' Centerville Special Event Permit NAME AND TYPE OF EVENT: DAY, DATE AND TIME: 1. PARKS AND RECREATION DEPARTMENT FINAL APPROVAL AND SIGN OFF Signature Title Date: Please check or use N/A (not applicable) where appropriate: 1. _ Final check has been made of application requirements. 2. _ Event is approved by City Council. 3. _ All required permits are issued and on file. 4. _ Refundable clean up fee has been paid. 5. Insurance Certificate is on file with City Clerk 6. _ Surety Bond is on file to secure payment for applicant's obligation to the City. 7. _ Application is complete. 8. _ Special conditions are attached. REVOCATION: Upon mutual consent, the City Council may revoke a special event permit if the conditions set fourth in the permit application are not being followed. Permit is hereby revoked: Signature Title Date: Reason(s) for revocation: TO BE REVIEWEDI APPROVED AND SIGNED BY AFFECTED CITY DEPARTMENT HEADS Page 6 of 10 Z2j- , ' 2. PARKS AND RECREATION DEPARTMENT Special Events Coordinator: Date: Initial/sign-off: 3. POLICE DEPARTMENT Approved by: Signature Title Date: 1. _ Emergency vehicle access. 2. _ Traffic/safety street closures. 3. _ Appropriate barricades. (# Required) 4. Police personnel required/available. 5. _ Portable toilet facilities. (# Required) 6. First aid facilities. 7. _ Internal security and crowd control. 8. _ nighttime lighting. 9. _ Other provisions as may be required by this department. 4. LICENSING AND INSURANCE Approved by: Signature Title Date: 1. Dance and/or live entertainment. List types or permits or licenses required: 2. _ Alcoholic beverages. 3. Peddlers. 4. Noise abatement. 5. _ Other provisions as may be required: INSURANCE: Your insurance coverage must be reviewed and approved by the City's insurance carrier. Page 7 of 10 m 1. _ Public liability insurance naming City of Centerville and other public agencies additionally insured is required. 2. Hold harmless forms executed and failed. 3. _ List and approve/disapprove other insurance coverage as may be required. 5. FIRE DEPARTMENT Approved by: Signature Title Date: 1. _ Emergency vehicle access. 2. _ Use of fireworks, pyrotechnics, vehicle fuel, open flame. 3. _ Cooking facilities. 4. _ Occupancy and spacing of tables, enclosures. 5. Parade, floats. 6. _ Tents, air supported structures, canopies. 7. _ Other provisions as my be required by this department: 6. BUILDING DEPARTMENT Approved by: Signature Title Date: Electrical: 1. _ Plan check/inspection of any wiring installed on a temporary or permit basis. 2. _ Permit(s) attached. Structural Plan: 1. _ Plan check/inspection of any temporary or permanent structures, including bleachers, scaffolding, grandstand, reviewing stands, stages, or platforms. 2. _ Permit(s) attached. 3. _ Other provisions as may be required by this department: Page 8 of 10 /2,,'- 7. PARKS AND RECREATION DEPARTMENT Approved by: Signature Title Date: 1. _ Park permit(s) required. (to be attached) 2. _ Ballfield Usage Permit. 3. _ Beach permit required. (to be attached) 4. _ Trash containers required. (# ) 5. _ Portable toilets required. (# ) 6. _ Applicant's plan for cleanup, site restoration and material preservation (recycling) required and attached. 7. _ Other provisions as may be required by this department: 8. PUBLIC WORKS DEPARTMENT Approved by: Signature Title Date: 1. _ Trash containers required. (# ) 2. _ Portable toilets required. (# ) 3. _ Special animal clean up required. 4. _ Barricades provided, as available. (# ) 5. _ Cones provided, as available. (# ) 6. _ No parking signs provided, as available. (# ) 7. _ Applicant's plan for clean up and material preservation (recycling) required and attached. 8. _ Other provisions as may be required by this department: 9. STATE, COUNTY AND CITY HEALTH DEPARTMENT Approved by: Signature Title Date: 1. _ Food and/or beverage served. 2. _ Permit(s) attached. Page 9 of 10 ~;' 3. Food cooked. 4. _ Pennit(s) attached. 5. _ List other health licensing obligations as may be require: Page 10 of 10 pic ~ 1747 Meadow Lane Centerville, MN 55038 June 11,2007 Dear Mayor, Members of the Centerville Council and City Administer: My name is Brian Nelson and I am responsible for the parking at St. Genevieve's Parish Picnic, which will be held August 17, 2008. Parking and safety at the church and on the adjacent neighborhood streets are always a concern to me on this day. The old Park and Ride lot was used last year, this was efficient and a great help to the success of our picnic. I hope that the parish may use utilize the old Park and Ride again. We also set up no parking zones on the south side of Sorel Street and the west side of Goiffon Road to insure the safety of pedestrians and allow emergency vehicles to the site, or to neighbors, if needed. I have also contacted the Centennial Lakes Police Department and Fire Department to ensure that they are also fully aware of the situation and so things run safely and orderly that day. If this is feasible or if you have further questions for me please contact me at home (651) 653-4324. Thank you very much. I look forward to hearing from you in the near future. You are all warmly welcomed to join us for a day of fabulous food, fun and festivities. Sincerely, Brian L. Nelson lft11 ;zzi Page 1 of 4 Teresa Bender From: Gregg Thompson [gregg@metroswcd.org] Sent: Friday, June 20, 2008 3:59 PM To: Statz, Mark R; Teresa Bender Cc: Mann, Lee M; Tranter, Dale A Subject: Re: Hidden Spring Park Mark, Teresa, and all, Regarding the timing of commencement of shoreland restoration work in relation to water levels, it would also be my preference that work would be done when the water levels are not at their highest, although a lowering of the relatively high water-level is impossible to ensure and nearly impossible to predict, although "typically" the lowest water levels should occur in late July and into August, to early September, and in the case of my observations on Centerville and Peltier, this could still only be around 6_8" lower than high water levels. Excavating the base for the gabions is quite difficult underwater (both physically and visually assessing consistency in the base grade), but there may not be other realistic options. If the installation commencement could hold until late July, that would probably be easier to execute the work, but I would understand if you would prefer to have the work start sooner (it will just most likely be more difficult for the contractor, and take longer for the actual installation process for the gabion portion). Also, does the city have a good relationship with the Saint Paul Water Authority, in order to get permission to utilize their driveway as access for bringing in the heavier supplies, rather than putting heavy equipment on the park's limestone trails? Thanks, Gregg Gregg Thompson Urban Conservation Specialist Association of Metropolitan Soil & Water Conservation Districts (763) 286-6985 (cell) gregg@metroswcd.org ---- Original Message ----- From: Statz, Mark R To: Teresa Bender Cc: Mann. Lee M ; gregg@metroswcd.org ; Tranter. Dale A Sent: Friday, June 20,20083:41 PM Subject: Hidden Spring Park Teresa, Dallas had asked me to try to get a response from Gregg Thompson on a specific issue regarding the shoreline work proposed at Hidden Spring Park. He asked that if I got a response, to send it to you so that it could go in the Council Packets. As of the time of this email, I had not yet received a reply to my voice mail or email regarding this issue. I would guess that Mr. Thompson will be able to respond before next Wednesday's meeting, however, I will be out of the office Mon. - Thurs. next week. Therefore, I will have Gregg respond directly to you. Thanks, 6/23/2008 3~ Page 2 of 4 Mark Statz, PE Associate Tel 651-604-4709 Cell 651-775-5126 mark.statz@bonestroo.com I fX1 Bonestroo 2335 Highway 36 W St. Paul, MN 55113 Tel 651-636-4600 Fax 651-636-1311 www.bonestroo.com CONFIDENTIALITY NOTICE: The information contained In this e-mail communication and any attached documentation may be privileged, confidential or otherwise protected from disclosure and is Intended only for the use of the designated recipient(s). It is not intended for transmission to, or receipt by, any unauthorized person. The use, distribution, transmittal or re-transmittal by an unintended recipient of this communication is strictly prohibited without our express approval in writing or bye-mail. If you are not the intended recipient of this e- mall, please delete it from your system without copying it and notify the above sender so that our e-mail address may be corrected. Receipt by anyone other than the intended recipient is not a waiver of any attorney-client or work-product privilege. ----- Original Message ----- From: "Statz, Mark R" <Mark.Statz@bonestroo.com> To: <gregg@metroswcd.org> Sent: Friday, June 20, 2008 9:34 AM Subject: FW: Centerville bid letter Gregg, The city would like you to respond, specifically, to the comment from the Natural Shore email below: "As we stated earlier, we recommend waiting for the water levels to go down in order to place the gabions I' into the substrate. We will agree to do the work at existing water levels, but cannot guarantee that they will be set into the substrate at this I' level." Is this statement problematic for you? Do you feel comfortable having the work done under these conditions? Mark Statz, PE Associate Tel 651-604-4709 Cell 651-775-5126 mark. statz@bonestroo.com Bonestroo -----Original Message----- From: bill.b [mailto:bill.b@naturalshore.com] Sent: Tuesday, June 10, 2008 11 :52 AM To: Statz, Mark R Cc: haley.e@naturalshore.com 6/23/2008 3Zb Page 3 of 4 Subject: Re: Centerville bid letter Hi Mark- Per our discussion, I re-worked the numbers to include 2'x2' gabions, 33 CY of3"-6" limestone rock, and the work would be conducted in late June. Our original bid was $27,328.00, and our new bid is $24,768.00 to include the above mentioned materials and timeline. The 2'x2' gabions are a special order product, and the supplier is stating that it will take 2 weeks for these materials to be fabricated and delivered. As we stated earlier, we recommend waiting for the water levels to go down in order to place the gabions l' into the substrate. We will agree to do the work at existing water levels, but cannot guarantee that they will be set into the substrate at this l' level. This bid number does not include any repair of the existing turf leading up to the buffer area. We hope that the utility land adjacent to the project site could be used as a staging area to minimize disturbance. If this could be worked out by the city or you, it would really help with logistics. We also want to be clear that this is not our restoration design, and will not be held liable for project failure at any time. Best regards, William M. Bartodziej Restoration Ecologist NST, Inc. CONFIDENTIALITY NOTICE: The information contained in this e-mail communication and any attached documentation may be privileged, confidential or otherwise protected from disclosure and is intended only for the use of the designated recipient(s). It is not intended for transmission to, or receipt by, any unauthorized person. The use, distribution, transmittal or re-transmittal by an unintended recipient of this communication is strictly prohibited without our express approval in writing or by e- mail. If you are not the intended recipient of this e-mail, please delete it from your system without copying it and notify the above sender so that our e-mail address may be corrected. Receipt by anyone 6/23/2008 3..zc-- other than the intended recipient is not a waiver of any attorney-client or work-product privilege. This email has been scanned by the MessageLabs Email Security System. For more information please visit http://www.messagelabs.com/email 6/23/2008 Page 4 of 4 .3/?-d