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HomeMy WebLinkAbout2008-05-28 CC ApprovedCITY OF CENTERVILLE CITY COUNCIL MEETING May 28, 2008 6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled meeting on May 28, 2008, at City Hall, 1880 Main Street. PRESENT: Mayor Mary Capra Council Member Linda Broussard-Vickers Council Member Jeff Paar „ n~ ~ Council Member Tom Lee ~~\~J/ / Q ~ 0 ABSENT: Council Member Michelle Lakso STAFF: City Administrator Dallas Larson City Attorney Kurt Glaser City Engineer Mark Statz Public Works Director Paul Palzar L CALL TO ORDER Mayor Capra called the May 28, 2008, City Council meeting to order at 6:34 p.m. II. APPROVAL OF AGENDA Mayor Capra added "Page l0a" under Consent Agenda, City of Centerville May 15, 2008, through May 28, 2008 Claims. Mayor Capra added "Item 2. Storm Damage Update" under Announcements/LJpdates. Motion by Council MemberLee, seconded by Council Member Paar, to approve the agenda as amended. All in favor. Motion carried unanimously. III. PUBLIC HEARINGS 1. SWPPP (Storm Water Pollution Prevention Pro..~~ Mayor Capra opened the public hearing at 6:35 p.m. and inquired whether anyone wanted to speak during this Public Hearing. No one came forward to speak. Administrator Larson reported that the City Council is required to do an Annual Public Meeting. He stated that a notice was in the newspaper, there were brochures available, City of Centerville City Council Meeting May 28, 2008 and it has been on the website and on the local access channel. There have been a number of actions during the year. There were 33 outcalls (out of 33) inspections and 25 ponds (out of 25) inspected. Anew storm water permit will be issued, and they will operate under it next year. Motion by Council Member Paar, seconded by Council Member Lee, to close the Mav 28, 2008, Pubic Hearing regarding the Storm Water Pollution Prevention Program. Motion carried unanimously. IV. APPROVAL OF CITY COUNCIL MINUTES 1. May 14, 2008, City Council Meeting Minutes Motion by Council Member Paar, seconded by Council Member Lee, to approve the Mav 14, 2008 City Council Meeting Minutes as presented. Motion carried unanimously. 2. May 14, 2008, City Council Work Session Meeting Minutes Councilmember Paar stated that his last name was not spelled correctly and asked that it be corrected. Mayor Capra requested that two sentences in paragraph 7 on Page 2 be reworded as follows: She added that there needs to be a date in the ordinance. She could call a motion to push the date out further. Motion by Council Member Lee, seconded by Council Member Paar, to approve the Mav 14, 2008, City Council Work Session Meeting Minutes as amended Motion carried unanimously. 1. May 14, 2008, City Council Meeting Minutes Motion by Council Member Lee, seconded by Council Member Broussard-Vickers, to recall consideration of the Mav 14, 2008 City Council Meeting Minutes. Motion carried unanimously. Councilmember Paar stated that his last name was not spelled correctly and asked that it be corrected. Motion by Council Member Paar, seconded by Council Member Lee, to approve the Mav 14, 2008 City Council Meeting Minutes as amended. Motion carried unanimously. V. CONSENT AGENDA 1. City of Centerville May 15, 2008, throu.~h May 28, 2008, Claims Page 2 of 10 City of Centerville City Council Meeting May 28, 2008 Councilmember Paar requested that this item be held for discussion. He requested more information on Check #023366 for Anoka County Highway and Check #023373 for the Met Council. City Administrator Larson explained that the check for the Met Council was for quarterly waste water treatment services and the check for Anoka County Highway was the third payment that was due on the CSAH 14 project. City Engineer Statz stated that Anoka County Highway usually requires full payment up front, but the City negotiated for payments. Motion by Council Member Lee, seconded by Council Member Paar, to approve Item 1 of the Consent Agenda as presented. All in favor. Motion carried unanimously. VL AWARDS/PRESENTATIONS/APPEARANCES Mr. Greg Kieselhorst, Centerville Lion's Club -Fete des Lacs Special Event Permit, Temporary On-Sale Liquor License, Noise & Fireworks Permits Mr. Kieselhorst stated that he would like to make a couple corrections to the Special Event Permit Application. In the second to the last paragraph on Page 3, the last date for the Hockey Rink should be August 3 instead of August 5. Also the Hockey Rink time on August 2 should be 11:30 p.m. instead of 11:30 a.m. Mr. Kieselhorst requested a Noise & Fireworks Permit for Saturday and Sunday. He also requested Permits that would include the use of park and an on-sale liquor license. Mr. Kieselhorst acknowledged that he would need to submit a copy of his updated insurance before the festival. Councilmember Lee announced that they need volunteers. They currently only have 25% of those needed. Mr. Kieselhorst clarified that the Festival Street Dance, the evening of Saturday, August 2, will be for ages 21 and older. Mayor Capra requested that the reporters, who were present, obtain Mr. Kieselhorst's contact information and put a notice regarding this in their paper. Motion by Council Member Lee, seconded by Council Member Broussard-Vickers, to approve issuance of the requested permits, subiect to updated documentation. All in favor. Motion carried unanimously. 2. Statements re a'~ rding city of Hugo Page 3 of 10 City of Centerville City Council Meeting May 28, 2008 Mayor Capra stated that they had a storm event that could have been much worse. She reported that fifty individuals from Centerville will go to help with cleanup. She stated that our County has a Mutual Aid Agreement but, as of now, Hugo has not requested mutual aid from the County. She added that we have ten spots left for people to go, and there will be additional times they will need volunteers. She stated that Eagle Brook church is working with us on this. The City Hall in Hugo said they have plenty of volunteers. Mayor Capra stated that we did what we had to do, which is register as a group. There is a concern of having 1,000 people there to volunteer and no place to put them. Councilmember Paar stated that if volunteers were not needed now, they would be needed in the future. Mayor Capra stated that there might be other clean up days. She said we would not know until end of the day on Saturday. Mayor Capra added that her thoughts and prayers go out to victims. She stated that their City Council is doing a great job. Centerville Police Sergeant Pat Aldridge stated that he was glad the tornado was one mile north of us because, if not, it would have been devastating. He stated that Centerville did have minor damage mainly due to hail. He didn't realize how bad Hugo was until the next day, and he was surprised they didn't ask for Centerville's help. Sergeant Aldridge reported that they made 35 squares to cover the map of Centerville, and the Fire Department and Police Department went through every grid. He stated that Centerville, Cottonwood and Brian Drive had the worst hail damage. Some areas had loss of power, there was one house that lost a roof, there were two hail-damaged police cars, and the hail was 1-1/2 feet deep in some areas. Mayor Capra stated that she would like to commend Officer Jacobson and the other police officers that drove around immediately to make sure no one needed help Public Works Director Palzar reported that there was a meeting on May 27 at noon, and thirteen people were in attendance. They were asked why there was only one Public Works person there. He stated that the generator on Peltier Lake is still functioning. He added that he wanted to commend everyone, and stated that we were all very lucky. Sergeant Aldridge stated that this was his first command center encounter. He added that it would help prepare him for future problems Mayor Capra stated that she talked to the coordinators regarding Hugo's clean-up day. She was told that Hugo would like to do their own patrolling. Sergeant Aldridge reported that they have had reserves there today. Page 4 of 10 City of Centerville City Council Meeting May 28, 2008 Mayor Capra stated that the Eagle Brook's church services will be ending at the same time people will be leaving the Hugo site. Volunteers will be there to instruct people on what would be the best route. 3. Police Department Reports Sergeant Aldridge reported that there were a rash of car robberies (5 in 2 nights) mid- May. He stated that officers are now patrolling the areas. There was one DWI, one juvenile consumption, and a juvenile fight in McBride Park. In addition, there was vandalism to the Skate Park. Sergeant Aldridge conveyed his frustration that happened, and stated that they cannot place an officer at the Skate Park. Councilmember Lee reported that there is a skate event coming up. He stated that, while at the event, he would talk to some of the kids to see if he can obtain any information. He will also let them know that the Skate Park doesn't have to be there and, if the vandalism continues, it may no longer be there. He added that he believes it is just a couple kids that are 90% of the problem. Sergeant Aldridge reported that at the Department, they conducted several boy scout tours, safety seminars, and ride-alongs. Sergeant Aldridge reported that the Centerville police get more seat belts citations than the other 11 cities combined. Mayor Capra stated that she heard a news story about a man who got a ticket for not wearing his seat belt. He put the seat belt on. Later he got in an accident, and the seat belt saved his life. Sergeant Aldridge stated that the odds of surviving an accident are significantly higher if the person is wearing a seat belt. Sergeant Aldridge reported that the Department has hired internally for the vacant police officer position. The background check has been completed and the officer's start date will be June 9. VII. OLD BUSINESS 1. McBride Park Public Works Director Palzar stated they had a change order for the park and the work would be completed by Friday. He stated that they left a portion of the trail to put in a bench, and they will wrap trail around the East side of park. Councilmember Lee inquired about whether there was suppose to be a trail. Public Works Director Palzar stated that it was talked about but not done. Page 5 of 10 City of Centerville City Council Meeting May 28, 2008 Councilmember Lee stated that he thought it would be done in the original bid, and that it would wrap all the way around. Public Works Director Palzar replied that because of the size of the play structure, it had to be moved, so the plans were adjusted. Mayor Capra asked whether the part of the trail shown on the screen would be fixed. Public Works Director Palzar replied that in addition to the new section of trail, they can put a 3/a" overlay on that area, with the cost not exceeding $3,400. Councilmember Lee stated that the Change Order needed to be approved to include adding that overlay. Councilmember Lee inquired whether there was storm damage to the newly constructed structure or the pump house. Public Works Director Palzar reported that there was damage to all the park structures VIII. NEW BUSINESS 1. Res. #08-014 - Appointing a Fire Chief for Centennial Fire District City Administrator Larson reported that the Fire Steering Committee's vote was unanimous to approve Jerry Streich as the new Fire Chief. He stated that Mr. Streich more than met the criteria of what they are looking for and recommended that it be approved. He added that Mr. Streich has 20 years of experience, has a lot of credentials and he is very eager to start. City Administrator Larson stated that they are looking forward to Mr. Streich's start date of August 1. City Administrator Larson added that there would be some overlap time for Chief Milo Bennett. Councilmember Paar recommended that the City Council put their faith in Jerry Streich. Motion by Council Member Paar, seconded by Council Member Lee, to approve Res. #08-014 authorizing the hire of Jerry Streich as the new Fire Chief for the Centennial Fire District. All in favor. Motion carried unanimously. IX. ANNOUNCEMENTS/UPDATES 1. City Administrator, Mr. Dallas Larson City Administrator Larson did a quick summary on the map showing what he understood was the consensus of the City Council of what would be included in the road project. He stated that this would be on the next City Council agenda. The total cost of the project is would be $4.5 million, including $1.6 million of assessments. Page 6 of 10 City of Centerville City Council Meeting May 28, 2008 Discussion ensued regarding whether favorable bids would lead to following up with bidding of Option 2, which would include the Center Street area. Mayor Capra stated that she asked City Administrator Larson for some information from Finance Director Meyer. She inquired about what would be average house value with these improvements, and what would be the impact of tax increase. Councilmember Broussard-Vickers stated that she understood that the other red area on the map would be part of second bid. Mayor Capra stated that they should get back to basics and put that consensus out for bid. She pointed out that they were missing the completion of the trails, which should be included because the City has Grant dollars. She added that, if the City does not use those Grant dollars by 2011, it would not get them again, and probably not do another project for 5 years. City Engineer Statz stated he would do calculations on the effect of using Grant dollars for the trails. He stated that Mill Road and its associated costs are already figured in the curb and storm sewer cost, as part of the trail project cost. He stated that people on Mill Road would not be assessed for those. He stated that he took a few more liberties with the cost including sod and top soil. He stated that if they eliminate the D2 sections of the trail on Brian Lane and the far side of Mill Road, the cost would be $12/foot. If the entire $12/foot is paid by the Grant, $1.65 per foot would be taken off the assessment Councilmember Broussard-Vickers inquired whether that savings would come out of the $4.5 million. City Administrator Larson stated that it has not yet been taken out. City Engineer Statz stated that this is an assumption at this point. He is not sure all of these things can be covered under the Grant. Councilmember Lee inquired as to what the overall effect would be if they pulled part of the road (C1's) out. City Engineer Statz replied that it would be about a $1 million difference. Mayor Capra inquired as to what the 2004 project added on the consumers. City Administrator Larson replied that the levy was $100.00 per year. Councilmember Broussard-Vickers stated that it is somewhat reduced because a portion was going toward the trails. Councilmember Lee stated that the backage road could pay for itself. Page 7 of 10 City of Centerville City Council Meeting May 28, 2008 Mayor Capra inquired what if they just did storm water improvements and less in depth. City Engineer Statz replied that they need an adequate crown in the road. He stated that with the three projects, the backage road is a liability and CSAH14 is something forced on them. Councilmember Paar stated that he keeps hearing, "Just not now." He stated that if we don't tack it on now, in 3-4 years it will be double the price. No matter which way we go, we can't make everyone happy. He acknowledged that he knows the economy is having issues, and he sympathizes. He added that maybe they should just do the roads that absolutely need it as full reconstruct -and it would have to include the water. Maybe, with some roads that are borderline, the City could let them "limp along" for a while and scale down as much as possible. He stated that this is because of CSAH 14 and the backage road. He believes to totally throw it away isn't logical. Mayor Capra stated that, when you drive on these roads, some of them do not look like they need that many improvements. Councilmember Lee stated that what happened before was that they filled potholes until the budget ran out, and they could not fill them all. Then, the following year, they did the same, etc. Councilmember Paar stated that they talked with City Engineer Statz about the areas where water was driving (and pulling them out), amended mandatory hookup, looked for grants, discussed seniors/military exemptions, etc. He added that, every time the City does something to help, it is never enough. In 5 years, people will say our roads are falling apart. Discussion ensued regarding the various options previously discussed. No consensus was reached at this point. Councilmember Broussard-Vickers stated that they need to know before ordering if they have a majority vote. She added that they are suppose to have that in 2 weeks, and they are nowhere close. Mayor Capra stated that they need to support what was delayed in 2004, Mill Road, 73ra Peltier -all the way across, and Centerville Road, and they need to know if they are going to do the trails. She added that they also need to ask about storm water improvements Conversation ensued regarding the various options previously discussed. No consensus was reached at this point. Councilmember Broussard-Vickers stated that the City Council needs another Work Session for adecision-making meeting. Councilmember Paar agreed that another Work Session is needed to make a decision. Page 8 of 10 City of Centerville City Council Meeting May 28, 2008 Mayor Capra inquired whether they could schedule a Work Session on Tuesday, June 3. Councilmember Broussard-Vickers stated that the June 3rd or the 10th would be good dates. Councilmember Lee stated that June 3rd or 10th would be good for him. City Administrator Larson placed a call to Councilmember Lakso, and Councilmember Lakso stated that June 10 would work for her. City Administrator Larson then clarified that the next Work Session would be on June 10 at 6:30 p.m. Councilmember Broussard-Vickers suggested that by the June 10 Work Session, the City Council Members should decide, and make a list of, exactly what they are willing to support. Council Member Broussard-Vickers stated that she would support this project and noted that they had opposition in 2004 also. Mayor Capra stated that she needs to be sure of what they would be adding on for the levy. 2. Storm Dama'~e Update Mayor Capra stated that there was damage to some public buildings. Public Works Director Palzar stated that 100% of the homes have some sort of hail damage. He added that there are also some with tree debris. He stated that they will not do tree removal as a City expense at this time. Mayor Capra stated that the City Council would have to determine, with each separate incident, whether or not tree removal should be included as a City expense. 3. Parks and Recreation City Engineer Statz stated that the next Parks and Recreation meeting would be held on June 4. He added that they have proposals to bring to the Parks Board on June 4. X. ADJOURNMENT Mayor Capra announced that the City Council Meeting would reconvene with the Work Session Meeting after a short break. Mayor Capra adjourned the City Council Meeting at 8:12 p.m. Page 9 of 10 City of Centerville City Council Meeting May 28, 2008 Transcribed by: Bonita Kaska, Recording Secretary Timesaver Off Site Secretarial, Inc. Page 10 of 10