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Home My WebLink About2008-07-23 CC Meeting & Work Session Meeting Agenda ~ ervif{e ~T.staiiisJW[ 18..'>7 CITY COUNCIL MEETING & WORK SESSION MEETING AGENDA COUNCIL MEETING I. CALL TO ORDER Wednesday, July 23, 2008 6:30 p.m. Worksession will immediately follow 1. Roll Call II. PUBLIC HEARING III. OPEN FORUM: An opportunity for members of the public to address the City Council on items not on the current agenda. Items requiring Council action maybe deferred to staff or Boards and Commissions for research and future Council Agendas if appropriate. You will be limited to two (2) minutes and we ask that you conduct yourself in a professional, courteous manner, and refrain from the use of profanity. Failure to abide by this policy may result in the loss of your privilege to speak. Persons wishing to speak will be required to complete a sign-up sheet and give it to the mayor or a staff person prior to the start of the meeting. IV. APPROVAL OF AGENDA V. APPROVAL OF MINUTES 1. July 9, 2008 City Council Meeting Minutes (Pages 1-14) 2. July 9, 2008 City Council Work Session Meeting Minutes (Page 15) VI. CONSENT AGENDA 1. City of Centerville July 10, 2008 through July 23, 2008 Claims (Page 16 & 16a) 2. Centennial Fire District Claims through July 7, 2008 (Page 17) 3. Centennial Lakes Police Department Claims through July 10,2008 (Pages 18-20) 4. Successful Performance Review of Public Works Technician, Mr. Allen Anderson 5. Successful Performance Review of Account ClerklUtility Billing Clerk, Ms. Kris Sweeney (Grade 5, Step 7 to Grade 5, Step 8) VII. A W ARDSIPRESENT A TIONS/APPEARANCES 1. Mr. & Mrs. Mike Carter, 6913 Sumac Court - Appeal of Potentially Dangerous Dog (Page 21-22) (Table until August 27, 2008 Meeting) VIII. OLD BUSINESS 1. Res. #08-0XX - Adopting Special Assessments - Old Mill Road Improvements - (Tabled from Previous Meeting) (Pages 23-24) 2. Ms. Cathy Fruth, (7384 Old Mill Road) - Driveway Issue - (Old Mill Road Improvements) - (Tabled from Previous Meeting) CITY OF CENTERVILLE 07/23/081:50 PM Page 1 -;itervi{{e *Check Summary Register@) UPDATE 'E..;taGti._ii.{'J .1857 Name Check Date Check Amt 10100 MAIN STREET BANK Paid Chk# 023536 AMUNDSEN, KEVIN 7/23/2008 Paid Chk# 023537 ANOKA COUNTY CENTRAL COM 7/23/2008 Paid Chk# 023538 AVLlC 7/23/2008 Paid Chk# 023539 BRANCH. PATRICK 7/23/2008 Paid Chk# 023540 COMCAST 7/23/2008 Paid Chk# 023541 FEHREMBACHER, BEN 7/23/2008 Paid Chk# 023542 HAlDEN. MARK 7/23/2008 Paid Chk# 023543 HANSON, BRIAN 7/23/2008 Paid Chk# 023544 HARRIS, LORI 7/23/2008 Paid Chk# 023545 HEALTH PARTNERS 7/23/2008 Paid Chk# 023546 HUGO MILL OUTDOOR POWER 7/23/2008 Paid Chk# 023547 IDEAGROUP MAILING SERVICE 7/23/2008 Paid Chk# 023548 LEE, SAVANNAH 7/23/2008 Paid Chk# 023549 LOVE, DARION 7/23/2008 Paid Chk# 023550 MEYER, JOHN 7/23/2008 Paid Chk# 023551 MOSHER, DARIN 7/23/2008 Paid Chk# 023552 NATIONWIDE RETIREMENT SOL 7/23/2008 Paid Chk# 023553 OLSON, WENDY 7/23/2008 Paid Chk# 023554 PANGELL, MARK 7/23/2008 Paid Chk# 023555 PARUCCI, ROLAND 7/23/2008 Paid Chk# 023556 QWEST 7/23/2008 Paid Chk# 023557 SEELEY, SUZANNE 7/23/2008 Paid Chk# 023558 SELANDER, KEVIN 7/23/2008 aid Chk# 023559 SWEENEY, KRIS 7/23/2008 aid Chk# 023560 US BANK CORPORATE TRUST S 7/23/2008 Paid Chk# 023561 US BANK" 7/23/2008 Paid Chk# 023562 WOOD. TOM 7/23/2008 Paid Chk# 023563 XCEL ENERGY 7/23/2008 Paid Chk# 500159E BI-WEEKLY ACH 7/10/2008 Paid Chk# 500173E BI-WEEKL Y ACH 7/24/2008 Total Checks 1- _ JULY 2008 $40.00 P & R MEETINGS 4-2 & 5-7-08 $2,642.02 XTS1500 MORTOROLA RADIOS (2) $150.00 DEF COMP W/H 7-24-08 $20.00 P & R MEETING 5-7-08 $66.59 2085 W CEDAR ST - SERV THRU 8- $60.00 P & Z MEETINGS 4-2, 5-6 & 6-3- $40.00 P & R MEETINGS - 4-2 & 5-7-08 $40.00 P & Z MEETINGS - 4-2 & 6-3-08 $20.00 P & R MEETINGS - 5-7-08 $2,645.00 JULY 2008 HEALTH INSURANCE $21.39 SEMI CHISEL CHAIN $207.00 2ND QTR UTILITY BILLS FOLDING/ $40.00 P & R MEETINGS 4-2 & 6-4-08 $60.00 P & Z MEETINGS - 4-2, 5-6 & 6- $325.17 MILEAGE REIMBURSEMENTS FROM 4 $60.00 P & Z MEETINGS - 4-2, 5-6 & 6- $663.96 DEF COMP W/H 7-24-08 $137.58 REFUND OVER PYMT ON FINAL UTIL $60.00 P & Z MEETING - 4-2, 5-6 & 6-3 $40.00 P & Z MEETINGS 5-6 & 6-3-08 $421.80 429-4750 - SERV THRU 8-15-08 $40.00 P & R MEETINGS - 4-2 & 5-7-08 $20.00 P & R MEETING 4-2-08 $162.61 REIMBURSE MILEAGE EXPENSES $54.478.75 #801985400 - GEN. OBLlG. IMPRV $418.95 ENDICIA $40.00 P & Z MEETINGS - 4-2 & 6-3-08 $2.453.27 7285 MAIN ST - SERV THRU 7-7-0 $16,334.07 $16.131.06 $97.839.22 /~C0 May 22, 2008 Dallas Larson Administrator City of Centerville 1880 Main Street Centerville, MN 55038 Re: 2008 Downtown Storm Water Improvements Engineering Scope and Fee Proposal City of Centerville Bonestroo File No.: 000616-08167-0 Dear Dallas: Per our conversation on the 201h, I have created a job number for the proposed 2008 Downtown Storm Water Improvements. I've included billing phases as are outlined in the scope section of this letter. Scope The scope of the work leading up to the preparation of plans and specifications is divided into several categories. Grant Assistance This work will consist of assisting Mr. Meyer with fulfilling the submittal requirements for the grants being used to fund this project. Often, this will entail the production of simple figures, cost estimates or descriptions of the work. Easement Assistance A nUf!1ber of easements and or full property purchases/takings will be needed to construct the easterly pond and to. perform modifications to the 51. Genevieve pond. Our work in this task will be to assist in the negotiations by producing graphic figures, meeting with stakeholders as directed, staking proposed easements in the field, research on property records and ultimately formal easement drawings and descriptions. Our scope does NOT include, direct negotiations for easements, title commitments or recording fees. ;a~ 2335 Highway 36 W 51. Paul. MN 55113 Tel 651-636-4600 fax 651-636-1311 www.bonestroo.com -#' Bonestroo SI. Paul St. Cloud Rochester Milwaukee Chicago Enqll1eenng Planning Innovation City of CenteNi/le 2008 Downtown Storm WOTer Improvements Page 2 5/22/08 Permits A number of permits will be needed for the completion of this project. We anticipate the following permits will be needed: . Rice Creek Watershed District · Anoka County Highway Department - Permit for work within County ROW Obtaining these permits may involve filling out the application, providing back-up information, drafting figures, responding to comments from submittals, resubmittals, and meetings with agency staff. Generally, these permits will not be issued until full plans and specs have been submitted. Therefore, our scope involves only the initiation of this process and preliminary discussions with each agency at this time. Preliminary Survey Some of the areas which this project will affect have been previously surveyed by our firm for various projects. The information from those areas can be compiled, saving work duplication. Our scope for the work of a preliminary topographic survey does NOT include re-survey of those areas. In general the work of this phase will be to perform a topographic survey of the project area. The project area is shown on the attached figure and roughly consist of the 3 ponding areas (Fast pond, West pond, St. Gene's pond), the route of the storm pipe, and the irrigation area. Ancillary to this work are tasks such as calling in Gopher State One Call design locate tickets, establishing horizontal and vertical control, locating property irons, measuring existing structure depths, compiling electronic files from old surveys and integration of old and new data into a working AutoCAD drawing. Pre-Project Design Development Due to the need for property acquisition and agency approvals, the design of the ponds and routing of the storm sewer pipes are likely to change as we move through this process. We often refer to this as "Design Development". I've included this in our scope to allow for modifications of the preliminary design provided by our Downtown Redevelopment Comprehensive Infrastructure Plan. Fee The fees for the work described above are proposed as follows: Grant Assistance This work will only be performed in small increments as directed by Mr. Meyer, either through email or verbal correspondence. We would complete this work on an hourly basis. Since we are not aware of all the documentation requirements for these grants, we are unable to provide a not-to-exceed cost. 4' City of CenteNif/e 2008 Downtown Storm Water Improvements Page 3 5/22/08 Easement Assistance For the purposes of this proposal, we will assume a need for 4 permanent easements. We will assume one on-site meeting per easement and one set of stakes. Our fee proposal for the sketch and descriptions include some time for revisions requested by the owner, but excessive revision iterations will be considered outside of this scope. The sketches and descriptions for this project are a bit more expensive due to the age of the downtown plat and the possibility of property ownership issues. Item Unit $ Oty. Total Sketch and Description $1200 4 $4,800 Staking $500 4 $2,000 On-site meeting $250 4 $1,000 Total $ 7,800 Again, these figures do not include any negotiation, recording, appraisals, or title work, if necessary. The actual fee will depend on the final number of easements. Permits Based on past experience with permitting, we have found that estimating the amount of effort needed is difficult to predict The following is an estimate of the effort needed to work through the initial stages of the permit processes which can take place prior to production of plans and specifications. Permit Rice Creek Watershed District Anoka County Highway Department - Permit for work within County ROW Estimated Cost $5,000 $3,000 It is important to note that these figures are only estimates based on past experience. The final amounts may be significantly more or less depending on the level of detail each agency may feel obligated to require. Preliminary Survey Our hourly not-to-exceed fee for this work is $10,800. We would not begin this work until the preliminary layout of the ponds and pipe routing are certain. Pre-Prc5jed Design Development The nature of this work is highly unpredictable. We will complete this work on an hourly basis as the job takes shape. We will keep staff up to date and seek verbal authorization to complete work under this phase. 4e., City of Centerville 2008 Downtown Storm Water Improvements Fee Summary Item Grant Assistance Easement Assistance Permits Preliminary Survey Prelim. Design Development Total Fee ~2,OOO* $7,800 $8,000* $10,800 $7.000* $35,600* *Represents estimated fees. Current Proiect Schedule Grant Assistance Easement Negotiations with Church and Other Property Owners Discussions with County and Watershed Pre-Project Design Development Preliminary Survey Additional items beyond this scope letter, . , Design Bidding Construction Sincerely, BONESTROO ~~ / ,7<J Mark Statz, PE City Engineer 651-604-4709 attachments: Current Cost Estimate Overall Project Map copy: Paul Palzer - Public Works Director - Centerville John Meyer - Finance Director - Centerville RJG, ELM, CWL2 - Bonestroo file On-going June - July June - July On-going July August September October - November F'age 4 5/22/08 ~c1 STORM WATER IMPROVEMENTS 2008 PROJECT DRAFT - MAY 13,2008 Expenditures Source of Funds Clean Water Rice Creek Developer Fees C Item Activity Amount Legacy Grant Grant DEED Grant (Phase 1) We 6 36" RCP Storm Sewer $ 45,000 $ 45,000 $ $ $ $ 7 42" RCP Storm Sewer $ 70,000 $ 28,034 $ $ 41,966 $ $ 9 4' Diameter STMH $ 25,000 $ 19,005 $ $ 5,995 $ $ 11 Outlet Structure $ 6,000 $ 6,000 $ $ $ $ 14 Storm Pond Construction $ 39,000 $ 39,000 $ $ $ $ 16 36" FES $ 2,100 $ 1,261 $ $ 839 $ $ 19 42" FES $ 2,500 $ 1,001 $ $ 1 ,499 $ $ 20 Irrigation System $ 150,000 $ $ 50,000 $ $ 14,204 $ 21 S1. Gen Pond Excavation $ 10,500 $ $ $ 4,205 $ $ Contingencies $ 97,180 $ 30,199 $ $ 12,291 $ $ Engineering & Administration $ 87,525 $ 34,550 $ $ 10,000 $ $ Total $ 534,805 $ 204,050 $ 50,000 $ 76,795 $ 14,204 $ ~-- 4e CITY OF CENTERVILLE 07/23/081:50 PM Page 1 tervi{{e *Check Summary Register@ UPDATE 'E.,ta6!:ts/it'd 1857 Name Check Date Check Amt 10100 MAIN STREET BANK Paid Chk# 023536 AMUNDSEN, KEVIN 7/23/2008 Paid Chk# 023537 ANOKA COUNTY CENTRAL COM 7/23/2008 Paid Chk# 023538 AVLlC 7/23/2008 Paid Chk# 023539 BRANCH, PATRICK 7/23/2008 Paid Chk# 023540 COMCAST 7/23/2008 Paid Chk# 023541 FEHREMBACHER, BEN 7/23/2008 Paid Chk# 023542 HAlDEN, MARK 7/23/2008 Paid Chk# 023543 HANSON, BRIAN 7/23/2008 Paid Chk# 023544 HARRIS, LORI 7/23/2008 Paid Chk# 023545 HEALTH PARTNERS 7/23/2008 Paid Chk# 023546 HUGO MILL OUTDOOR POWER 7/23/2008 Paid Chk# 023547 IDEAGROUP MAILING SERVICE 7/23/2008 Paid Chk# 023548 LEE, SAVANNAH 7/23/2008 Paid Chk# 023549 LOVE, DARION 7/23/2008 Paid Chk# 023550 MEYER, JOHN 7/23/2008 Paid Chk# 023551 MOSHER, DARIN 7/23/2008 Paid Chk# 023552 NATIONWIDE RETIREMENT SOL 7/23/2008 Paid Chk# 023553 OLSON, WENDY 7/23/2008 Paid Chk# 023554 PANGELL, MARK 7/23/2008 Paid Chk# 023555 PARUCCI, ROLAND 7/23/2008 Paid Chk# 023556 QWEST 7/23/2008 Paid Chk# 023557 SEELEY, SUZANNE 7/23/2008 Paid Chk# 023558 SELANDER, KEVIN 7/23/2008 aid Chk# 023559 SWEENEY, KRIS 7/23/2008 aid Chk# 023560 US BANK CORPORATE TRUST S 7/23/2008 Paid Chk# 023561 US BANK' 7/23/2008 Paid Chk# 023562 WOOD, TOM 7/23/2008 Paid Chk# 023563 XCEL ENERGY 7/23/2008 Paid Chk# 500159E BI-WEEKL Y ACH 7/10/2008 Paid Chk# 500173E BI-WEEKL Y ACH 7/24/2008 Total Checks JULY 2008 $40.00 P & R MEETINGS 4-2 & 5-7-08 $2,642.02 XTS1500 MORTOROLA RADIOS (2) $150.00 DEF COMP W/H 7-24-08 $20.00 P & R MEETING 5-7-08 $66.59 2085 W CEDAR ST - SERV THRU 8- $60.00 P & Z MEETINGS 4-2, 5-6 & 6-3- $40.00 P & R MEETINGS - 4-2 & 5-7-08 $40.00 P & Z MEETINGS - 4-2 & 6-3-08 $20.00 P & R MEETINGS - 5-7-08 $2,645.00 JULY 2008 HEALTH INSURANCE $21.39 SEMI CHISEL CHAIN $207.00 2ND QTR UTILITY BILLS FOLDING/ $40.00 P & R MEETINGS 4-2 & 6-4-08 $60.00 P & Z MEETINGS - 4-2, 5-6 & 6- $325.17 MILEAGE REIMBURSEMENTS FROM 4 $60.00 P & Z MEETINGS - 4-2, 5-6 & 6- $663.96 DEF COMP W/H 7-24-08 $137.58 REFUND OVER PYMT ON FINAL UTll $60.00 P & Z MEETING - 4-2, 5-6 & 6-3 $40.00 P & Z MEETINGS 5-6 & 6-3-08 $421.80 429-4750 - SERV THRU 8-15-08 $40.00 P & R MEETINGS - 4-2 & 5-7-08 $20.00 P & R MEETING 4-2-08 $162.61 REIMBURSE MILEAGE EXPENSES $54,478.75 #801985400 - GEN. OBLlG. IMPRV $418.95 ENDICIA $40.00 P & Z MEETINGS - 4-2 & 6-3-08 $2,453.27 7285 MAIN ST - SERV THRU 7-7-0 $16,334.07 $16,131.06 $97,839.22 /~~ May 22, 2008 Dallas Larson Administrator City of Centerville 1880 Main Street Centerville, MN 55038 Re: 2008 Downtown Storm Water Improvements Engineering Scope and Fee Proposal City of Centerville Bonestroo File No.: 000616-08167-0 Dear Dallas: Per our conversation on the 20\h, I have created a job number for the proposed 2008 Downtown Storm Water Improvements. I've included billing phases as are outlined in the scope section of this letter. Scope The scope of the work leading up to the preparation of plans and specifications is divided into several categories. Grant Assistance This work will consist of assisting Mr. Meyer with fulfilling the submittal requirements for the grants being used to fund this project. Often, this will entail the production of simple figures, cost estimates or descriptions of the work. Easement Assistance A nUf!lber of easements and or full property purchases/takings will be needed to construct the easterly pond and to perform modifications to the St. Genevieve pond. Our work in this task will be to assist in the negotiations by producing graphic figures, meeting with stakeholders as directed, staking proposed easements in the field, research on property records and ultimately formal easement drawings and descriptions. Our scope does NOT include, direct negotiations for easements, title commitments or recording fees. $~ 2335 Highway 36 W 51. Pali!. MN 55113 Tel 651-636-4600 Fax 651-636-1311 www.bonE.stroo.com . Bonestroo 51. Paul 5 I. Cloud Rochester Milwaukee Chicago Englf)eer1l1g Plann1l1g Innovation City of CenteNilfe 2008 Downtown Storm WaTer Improvements Page 2 5/22/08 Permits A number of permits will be needed for the completion of this project. We anticipate the following permits will be needed: . Rice Creek Watershed District . Anoka County Highway Department - Permit for work within County ROW Obtaining these permits may involve filling out the application, providing back-up information, drafting figures, responding to comments from submittals, resubmittals, and meetings with agency staff. Generally, these permits will not be issued until full plans and specs have been submitted. Therefore, our scope involves only the initiation of this process and preliminary discussions with each agency at this time. Preliminary Survey Some of the areas which this project will affect have been previously surveyed by our firm for various projects. The information from those areas can be compiled, saving work duplication. Our scope for the work of a preliminary topographic survey does NOT include re-survey of those areas. In general the work of this phase will be to perform a topographic survey of the project area. The project area is shown on the attached figure and roughly consist of the 3 ponding areas (Fast pond, West pond, S1. Gene's pond), the route of the storm pipe, and the irrigation area. Ancillary to this work are tasks such as calling in Gopher State One Call design locate tickets, establishing horizontal and vertical control, locating property irons, measuring existing structure depths, compiling electronic files from old surveys and integration of old and new data into a working AutoCAD drawing. Pre-Project Design Development Due to the need for property acquisition and agency approvals, the design of the ponds and routing of the storm sewer pipes are likely to change as we move through this process. We often refer to this as "Design Development". I've included this in our scope to allow for modifications of the preliminary design provided by our Downtown Redevelopment Comprehensive Infrastructure Plan. Fee The fees for the work described above are proposed as follows: Grant Assistance This work will only be performed in small increments as directed by Mr. Meyer, either through email or verbal correspondence. We would complete this work on an hourly basis. Since we are not aware of all the documentation requirements for these grants, we are unable to provide a not-ta-exceed cost. ;!ii City ot Centervifle 200B Downtown Storm Water Improvements Page 3 5/22/08 Easement Assistance For the purposes of this proposal, we will assume a need for 4 permanent easements. We will assume one on-site meeting per easement and one set of stakes. Our fee proposal for the sketch and descriptions include some time for revisions requested by the owner, but excessive revision iterations will be considered outside of this scope. The sketches and descriptions for this project are a bit more expensive due to the age of the downtown plat and the possibility of property ownership issues. Item Unit $ Oty. Total Sketch and Description 51200 4 $4,800 Staking $500 4 $2,000 On-site meeting $250 4 $1.000 Total $ 7,800 Again, these figures do not include any negotiation, recording, appraisals, or title work, if necessary. The actual fee will depend on the final number of easements. Permits Based on past experience with permitting, we have found that estimating the amount of effort needed is difficult to predict. The following is an estimate of the effort needed to work through the initial stages of the permit processes which can take place prior to production of plans and specifications. Permit Rice Creek Watershed District Anoka County Highway Department - Permit for work within County ROW Estimated Cost $5,000 $3,000 It is important to note that these figures are only estimates based on past experience. The final amounts may be significantly more or less depending on the level of detail each agency may feel obligated to require. Preliminary Survey Our hourly not-to-exceed fee for this work is $10,800. We would not begin this work until the preliminary layout of the ponds and pipe routing are certain. Pre-Prc5ject Design Development The nature of this work is highly unpredictable. We will complete this work on an hourly basis as the job takes shape. We will keep staff up to date and seek verbal authorization to complete work under this phase 4e STORM WATER IMPROVEMENTS 2008 PROJECT DRAFT - MAY 13, 2008 Expenditures Source of Funds Clean Water Rice Creek Developer Fees C Item Activity Amount Legacy Grant Grant DEED Grant (Phase 1) We 6 36" RCP Storm Sewer $ 45,000 $ 45,000 $ $ $ $ 7 42" RCP Storm Sewer $ 70,000 $ 28,034 $ $ 41,966 $ $ 9 4' Diameter STMH $ 25,000 $ 19,005 $ $ 5,995 $ $ 11 Outlet Structure $ 6,000 $ 6,000 $ $ $ $ 14 Storm Pond Construction $ 39,000 $ 39,000 $ $ $ $ 16 36" FES $ 2,100 $ 1,261 $ $ 839 $ $ 19 42" FES $ 2,500 $ 1,001 $ $ 1,499 $ $ 20 Irrigation System $ 150,000 $ $ 50,000 $ $ 14,204 $ 21 St. Gen Pond Excavation $ 10,500 $ $ $ 4,205 $ $ Contingencies $ 97,180 $ 30,199 $ $ 12,291 $ $ Engineering & Administration $ 87,525 $ 34,550 $ $ 10,000 $ $ Total $ 534,805 $ 204,050 $ 50,000 $ 76,795 $ 14,204 $ de