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HomeMy WebLinkAbout2008-09-10 CC Packet ~erviae 'E.5taf{isfw[ 1857 CITY COUNCIL MEETING AGENDA Wednesday, September 10,2008 6:30 p.m. (Work Session to Follow) OPEN FORUM 6:30 p.m.: An opportunity for members of the public to address the City Council on items not on the current agenda. Items requiring Council action may be deferred to staff or Boards and Commissions for research and future Council Agendas if appropriate. You will be limited to two (2) minutes and we ask that you conduct yourself in a professional, courteous manner, and refrain from the use of profanity. Failure to abide by this policy may result in the loss of your privilege to speak. Persons wishing to speak will be required to complete a sign-up sheet and give it to the Mayor or a Staff person by 6: 15 p.m. COUNCIL MEETING I. CALL TO ORDER at 6:30 p.m. or shortly thereafter 1. Roll Call II. PUBLIC HEARING III. APPROVAL OF AGENDA IV. APPROVAL OF MINUTES 1. August 13,2008 City Council Work Session Meeting Minutes (Pages 1-2) 2. August 27,2008 City Council Meeting Minutes (Pages 3-8) V. CONSENT AGENDA 1. City of Centerville August 28, 2008 through September 10, 2008 Claims (Page 9) 2. Centennial Fire District Claims through September 2,2008 (Page 10) VI. A W ARDSIPRESENT ATIONS/APPEARANCES VII. OLD BUSINESS VIII. NEW BUSINESS 1. Draft 2009 Fee Schedule **Will be available at meeting** 2. Res. #08-_ - Proposed 2009 Budget & Tax Levy (Page 11) 3. Planning & Zoning Commission Recommendation for Site Plan Approval- Mortenson Construction, 6812 - 20th Avenue South (Pages 12-17) 4. Ms. Kelly Vasatla, Edward Jones Transient Sales/Solicitors License - 1 Month (pages 18) IV. ANNOUNCEMENTS/uPDATES 1. City Administrator, Mr. Dallas Larson x. ADJOURNMENT COUNCIL WORK SESSION I. CALL TO ORDER 1. Roll Call II. DISCUSSION ITEMS 1. City Code Review - Chapters 110-121 **Please bring the materials that were handed out at the last worksession** 2. Special Assessment Policy 3. 2009 Improvement Projcet Update Issues - (M. Statz) 4. Scheduled Meetings through December 31, 2008 III. ADJOURNMENT * * REMINDERS * * September 9, 2008 - State Primary - St. Genevieve's Community Parish Center, 6995 Centerville Road **Exercise Your Right to Vote** - 7:00 a.m. to 8:00 p.m. Joint Work Session/P & Z & P & R - September 17,2008,6:30 p.m. Council Chambers (Code Amendments to Chapters 150-155 City Council Meeting - September 24, 2008, 6:30 p.m. Council Chambers Planning & Zoning Commission Meeting - October 7, 2008, 6:30 p.m. Council Chambers Parks & Recreation Committee Meeting - October 8, 2008, 6:30 p.m. Council Chambers City Council 2008-08-13 - 8;00 p.m. Minutes of Work Session Present were Mayor Capra, Council Members Jeff Paar, Tom Lee, Linda Broussard- Vickers, and Michelle Lakso. Also present were, Finance Director John Meyer, City Engineer Mark Statz and Tony Spector, Representative from Smith & Glaser in place of City Attorney Kurt Glaser. Budget: Finance Director John Meyer reviewed changes to the proposed budget for 2009. He indicated that among the changes, he had included $25,000 to start a reserve for streets, and included the Parks and Recreation Committee's request for $4-5,000 to sponsor an 8K race in conjunction with the 2009 Fete des Lacs Celebration. Engineer Mark Statz reported that his estimate to fully fund crack sealing, seal coating and mill and overlay of all streets without special assessments, would be about $350,000 per year. It was noted that the preliminary levy must be adopted in early September. Trail Grant: Engineer Mark Statz reviewed the priority ranking of trails to be included in the trail grant project. Council and the Parks and Recreation Committee rankings were considered and put in order of preference to show which of the trails could be constructed before exhausting trail grant funds. The majority of the trails on the list could be funded. The consensus was that the Engineer should complete a feasibility study on the trail segment on Mill Road and report back to Council at their next meeting. In the meantime, Staff will meet with granting authorities at MNDOT to review the priority list to ensure that grant funds can be utilized for all of the listed trail segments. 2009 Street Project Issues: Mark Statz reported that he had met with representatives of Rice Creek Watershed District to review the project and to determine where rain gardens and other stormwater management features would be needed. He expects that the District will consider the proposed management features at its September meeting. He expects to have plans and specifications for Council review and authorization for bidding, by the end of September. CSAH 14 The Council discussed the CSAH 14 project. It was noted that the concrete intersections in Downtown are being constructed now, along with street lighting. Curb has been installed already in the downtown. It was reported that CSAH 14 should be reopened to the west by September 1, 2008. If progress continues at the present rate, the road may be substantially done from the west end of the project to 20th Avenue, this year. City Code: Due to the late hour, discussion of the Code revisions was tabled. Copies of the draft materials were passed out and the matter will likely be rescheduled to a work session in September. The meeting was adjourned at approximately 9:00 p.m. Dallas Larson, Administrator CITY OF CENTERVILLE CITY COUNCIL MEETING August 27, 2008 Pursuant to due call and notice thereof, the City of Centerville held its regularly scheduled meeting on August 27, 2008, at 6:30 p.m. PRESENT: Mayor Mary Capra Council Member Linda Broussard-Vickers Council Member Michelle Lakso Council Member Tom Lee Council Member Jeff Paar STAFF: City Administrator Dallas Larson City Attorney Kurt Glaser City Engineer Mark Statz I. CALL TO ORDER Mayor Capra called the August 13, 2008, City Council Meeting to order at 6:30 p.m. II. PUBLIC HEARING(S) None III. APPROVAL OF AGENDA Mayor Capra made the following additions to the Agenda: Under the Consent Agenda, Pg. 12a was added to the end of Item 1. Under Old Business, added Item 1 - Downtown Drainage Pond - S1. Genevieve. Under New Business, added Item 1 - City Property Storm Damage Repair - A.J. Ross Concrete & Masonry Councilmember Lakso made the following addition to the Agenda: Under Announcements/Updates, add Item 3 - North Metro Telecommunications Update- Cable Commission. Motion bv Council Member Lee. seconded bv Council Member Broussard- Vicken. to approve the Aumst 27. 2008. Ae:enda as amended. All in favor. Motion carried unanimouslv. Page 1 of6 City of Centerville City Council Meeting August 27, 2008 IV. APPROVAL OF MINUTES 1. August 13.2008. City Council Meeting Minutes Mayor Capra made the following change to the August 13, 2008, City Council Meeting Minutes: Under "VI. Awards/Presentations/Appearances," the paragraphs regarding Julie Raymond, Laura Power and Charles Reinhardt should be moved under "II. Open Forum." Councilmember Lee made the following change to the August 13, 2008, City Council Meeting Minutes: Under "Consent Agenda," Item 6, the third paragraph should be changed to read "Councilmember Lee replied that the mixed drinks are usually sold inside. . .." Motion by Council Member Broussard-Vickers. seconded by Council Member Lee. to approve the AU2Ust 13. 2008. City Council MeeOOI!: Minutes. as amended. AU in favor. Motion carried unanimouslv. 2. August 13.2008. City Council Work Session Meeting Minutes City Administrator Larson stated that there is a page missing from the August 13, 2008, Work Session Minutes. Motion by Mayor Capra. seconded by Council Member Paar. to table consideration of the AU2Ust 13. 2008. City Council Work Session Minutes until the next meeOO~. AU in favor. Motion carried unanimouslv. V. CONSENT AGENDA 1. City ofCenterville August 14.2008. through August 27.2008. Claims 2. Centennial Fire District Claims through August 19.2008 3. Centennial Lakes Police Del'artment Claims through August 14.2008 4. Encroachment Agreement (Shed) - 7317 Brian Drive. Mr. & Mrs. Ankrum 5. Mr. Jeff Colchiak - Massage Therapist Certificate. Serenity Now Healing - All Required Documents & BacklU"ound Checks Have Been Successfully Received Motion by Council Member Broussard-Vickers. seconded by Council Member Lakso. to approve the Consent A.2enda as presented. AU in favor. Motion carried unanimouslv. VI. A W ARDS/PRESENTATIONS/APPEARANCES None Page 2 of6 City of Centerville City Council Meeting August 27, 2008 VII. OLD BUSINESS 1. Downtown Drainage Pond - St. Genevieve City Administrator Larson reported that he met with the Property Committee from St. Genevieve regarding the Council's proposal to use their pond. If this is approved, the pond will be expanded by 25%, and a fence and retaining wall will be built. City Administrator Larson showed a slide to point out what would be done. He stated that St. Genevieve would like their engineer to look at the plans also, and they would like the City to reimburse them for some of the cost for their engineer (,__..). City Engineer Statz explained that they would be making the pond deeper and increasing the amount it could bounce up. He stated that the maximum water level now is 901, and the new maximum water level would be 904 (3 feet higher). He added that, when irrigation pumps are running the elevation of the water would drop to about elevation 895. City Administrator Larson stated that St. Genevieve might be reimbursed for the cost of the pond, the fence ($9,000-$10,000), and the retaining wall. Overall, they seem receptive to the plan. It is estimated that $249,000 from the Legacy Act Funds and $50,000 from the Rice Street Water District will go toward the downtown stormwater system. Councilmember Paar inquired whether they could use any of the grant money to help with St. Genevieve's engineering cost. City Engineer Statz replied that he would have to check with Finance Director John Meyer. Councilmember Lee pointed out that this will provide drainage for the water from downtown and irrigation for softball field. Mayor Capra inquired whether St. Genevieve would like it all fenced. City Administrator Larson replied that, yes, he believes they would like it all fenced. City Engineer Statz stated that the building will sit below the retaining wall. Councilmember Paar recommended the use of black chain link, instead of silver chain link, for the fence. A motion was made bv Council Member Pur. seconded by Council Member Lee. to auee to reimburse St. Genevieve for their enlrlneerine: costs. not to exceed $2.000. All in favor. Motion carried unanimouslv. VIll. NEW BUSINESS 1. City Property Storm Damage Ret>air - A.J. Ross Concrete & Masonrv Page 3 of6 City of Centerville City Council Meeting August 27, 2008 City Administrator Larson stated that there was a spreadsheet in the Council's packet showing the damaged buildings. The City received a proposal from Mr. Ross, of A.J. Ross Concrete & Masonry (Contractor B), who was the lowest bidder, to repair the City's damaged buildings. Mr. Ross would be subcontracting the roofing to another contractor. Mayor Capra inquired whether everyone was satisfied with Mr. Ross' work. City Administrator Larson replied that there were some issues that are being resolved, and some issues that were outside the scope of what Mr. Ross had been hired to do. The City paid for installation in the contract with the playground supplier. The playground supplier will come back and resolve some of the issues. Councilmember Lee stated that the plans said the merry-go-round at the playground would be between 6-18" above grade when the sand is completely flat, and that it is 18" above grade right now. He stated that, as an engineer, he would have shot for 12" above grade. He also stated that the sod was placed over sand and gravel, with no dirt below it, and it did not grow. The Park & Recreation Committee is not happy with the quality of their workmanship. Councilmember Broussard-Vickers stated that they need to make sure Mr. Ross has insurance on his employees, as well as on his subcontractors. Discussion ensued Motion by Council Member Lee. seconded by Council Member Broussard-Vickers. to approve the low bid. with the addition of detailed supervision by the Public Works Director. All in favor. Motion carried unanimouslv. IX. ANNOUNCEMENTSIUPDATES 1. Downtown Area Chan~es City Administrator Larson stated that the downtown area road construction is underway that would make it look different. He stated that decorative sidewalks, street lighting is going up and trees will soon be planted. City Engineer Statz stated that the contractor proposed that they detour Progress Road and Centerville Road traffic down Dupree for about 2 weeks during construction of the balance of the concrete intersections. Main Street (CSAH 14) traffic can go east/west. Councilmember Broussard-Vickers stated that the biggest issue with this would be with school buses and morning rush hour traffic. She stated that some notice should be sent out for re-heightened awareness with the kids. City Administrator Larson stated that this detour will not happen for at least a week. He suggested that someone from the school be invited to the weekly construction meetings regarding CSAH 14. Page 4 of6 City of Centerville City Council Meeting August 27, 2008 2. Proposed Signs for City Entrance and City Hall City Administrator Larson showed slides of a proposed sign design from Arrow Sign. He stated that this will fit in the space where the current sign is in front of the City Hall. It has also been proposed to have a message board below it. He added that they could either use real brick or a plastic product that looks like brick. City Administrator Larson stated that he had also received a proposal for Centerville's entry sign. Mayor Capra inquired whether they could wait and look at this at the end of the year. Councilmember Broussard-Vickers stated that the total of the signs proposed would amount to over $70,000. Councilmember Lee suggested that the City only do one of these signs per year. Councilmember Broussard-Vickers stated that the Council will have to approve the budget at their next meeting. She suggested having Finance Director John Meyer come back with the impact of $40,000 for the sign, and an additional $15,000 for an entry sign on the City's budget. Councilmember Paar stated that the Council is already fighting the budget for the street maintenance. He suggested that this may have to wait until there is extra money. He stated that they could get the free sign from Anoka County for Centerville Road. He added that the City should look at this when Highway 14 is completed and the building and developing are completed. Councilmember Lakso stated that she felt the most crucial sign would be the sign coming west on Highway 14 to welcome people into Centerville. Discussion ensued. Councilmember Lee stated that he agreed with Councilmember Lakso. They would want the sign on Highway 14 to welcome people into town. Mayor Capra inquired whether the City has any more EDC dollars to offset the cost. She suggested that the sign color should match the light yellow color they have used in the park, rather than the tan color. 3. North Metro Telecommunications Uodate - Cable Commission Councilmember Lakso reported that the Sixth Circuit Court's decision was negative for Centerville. The franchising of competitors was discussed, but she does not yet know the expense. She stated that the first trial was only heard by three members, but the next step Page 5 of6 City of Centerville City Council Meeting August 27, 2008 could be to appeal it to the full Circuit. Councilmember Lakso explained that Comcast filed a petition that, if they can prove 15% of people subscribe to satellite, they can circumvent rate regulation of the franchise. It will be Comcast's challenge to prove this. She stated that a consultant was hired to make sure Comcast's numbers are accurate. The Commission emphasized that they do not want to lose any of the funding or the ability to regulate the basic service. It was questioned whether Comcast could charge a higher rate in locations that are aflluent than is being charged to other areas. Councilmember Lakso added that any basic service would not be able to get pay-per-view movIes. Mayor Capra inquired whether they are doing this with other commissions. Councilmember Lakso replied that she will keep the Council updated. Councilmember Paar stated that residents can now get the government channel free from Comcast even if they don't subscribe to other services. Councilmember Lee stated that free access users would have to buy a converter to digitize it or get the basic service. City Administrator Larson stated that most of problems are on the Federal level, but there may be more on the State level as the legislature convenes again. X. ADJOURNMENT Motion by Council Member Broussard-Vickers. seconded bv Council Member Paar. to adiourn the AU2Ust 27. 2008. City Council Meetine:. All in favor. Motion carried unanimously. Mayor Capra adjourned the August 27, 2008, City Council Meeting at 7:10 p.m. Transcribed by: Bonita Kaska, Recording Secretary TimeSaver Off Site Secretarial, Inc Page 6 of6 CITY OF CENTERVILLE 09/05/08 3:26 PM Page 1 "erville *Check Summary Register@) E,laf,{isJi",{ 185? Name 10100 MAIN STREET BANK Paid Chk# 008892 BROUSSARD, LINDA Paid Chk# 008893 LEE, THOMAS A. Paid Chk# 023634 AVLlC Paid Chk# 023635 CALIFORNIA CONTRACTORS Paid Chk# 023636 CENTENNIAL LAKES POLICE Paid Chk# 023637 CENTER POINT ENERGY Paid Chk# 023638 CITY OF CIRCLE PINES Paid Chk# 023639 CORNER EXPRESS Paid Chk# 023640 ESSEX, NORMA Paid Chk# 023641 EXCEL ROOFING Paid Chk# 023642 FITZGERALD, NANCY Paid Chk# 023643 FRATTALONES HARDWARE Paid Chk# 023644 GOPHER STATE ONE CALL INC Paid Chk# 023645 HACKMAN, JANIS Paid Chk# 023646 HAWKINS WATER TREATMENT Paid Chk# 023647 HD SUPPLY WATERWORKS Paid Chk# 023648 INTERNATIONAL UNION OF Paid Chk# 023649 KATH, CLIFFORD Paid Chk# 023650 KENNETH A. TOLZMANN, SAMA Paid Chk# 023651 KEY AUTOMOTIVE SERVICE Paid Chk# 023652 LAND MAINTENANCE Paid Chk# 023653 Void Paid Chk# 023654 Void Paid Chk# 023655 LEAGUE OF MN CITIES Paid Chk# 023656 NATIONWIDE RETIREMENT Paid Chk# 023657 NATURAL SHORE Paid Chk# 023658 ON SITE SANITATION Paid Chk# 023659 OSGOOD, DAVID Paid Chk# 023660 RIVARD ELECTRIC COMPANY Paid Chk# 023661 SAGER, SHIRLEY A. Paid Chk# 023662 SEASHORE, IRENE Paid Chk# 023663 SEELEY, SUZANNE Paid Chk# 023664 SKOOG, DANIEL Paid Chk# 023665 STATE OF MINNESOTA Paid Chk# 023666 SUNQUIST, SHIRLEY Paid Chk# 023667 TIME SAVER Paid Chk# 023668 TURCO CONSTRUCTION Paid Chk# 023669 WASTE MANAGEMENT Paid Chk# 023670 WHITE BEAR LOCKSMITH Paid Chk# BI-WEEKL Y ACH Check Date SEPTEMBER 2008 Check Amt 9/4/2008 9/4/2008 9/10/2008 9/10/2008 9/10/2008 9/10/2008 9/10/2008 9/10/2008 9/10/2008 9/10/2008 9/10/2008 9/10/2008 9/10/2008 9/10/2008 9/10/2008 9/10/2008 9/10/2008 9/10/2008 9/10/2008 9/10/2008 9/10/2008 9/10/2008 9/10/2008 9/10/2008 9/10/2008 9/10/2008 9/10/2008 9/10/2008 9/10/2008 9/10/2008 9/10/2008 9/10/2008 9/10/2008 9/10/2008 9/10/2008 9/10/2008 9/10/2008 9/10/2008 9/10/2008 9/4/2008 Total Checks $0.00 Pay Period 18 $353.15 Pay Period 18 $175.00 DEF COMP W/H 9-4-08 $119.70 EZYFLARE - P.W. $59,219.46 POLICE SERVICES - SEPTEMBER 20 $175.19 1785 PELTIER LAKE DR - SERV TH $6,119.53 2008 POLICE BUILDING PYMT - SE $970.44 JUNE FUEL 08 $26.56 9-3-08 ELECTION TRAINING $130.00 REFUND PERMIT 08-1020 - L1NO $26.64 9-4-08 ELECTION TRAINING $12.77 PW. MAINT. SUPPLIES $126.30 AUGUST SERVICES 08 $25.63 9-4-08 ELECTION TRAINING $1,150.52 CHEMICALS $323.66 OVER SIZE WATER METER FOR CREA $91.50 SEPT UNION DUES $33.71 9-4-08 ELECTION TRAINING $3,791.50 3RD QTR AMT -2010 PROPERTY TAX $32.67 SUPPLIES $4,047.13 ROYAL MEADOWS - LAWN MOWING $0.00 Void $0.00 Void $3,395.00 MEMBERSHIP DUES - ANNUAL $613.96 DEF COMP W/H 9-4-08 $24,708.00 SHORELINE REPAIR $894.60 EAGEL PARK $32.70 9-4-08 ELECTION TRAINING $230.00 REPAIR ELECTRIC METERBASE - WE $57.33 9-4-08 ELECTION TRAINING $31.69 9-4-08 ELECTION TRAINING $41.92 ELECTION TRAINING $41.92 9-4-08 ELECTION TRAINING $75.00 ANNUAL - (PUMPHOUSE #1) COMMUN $32.92 9-4-08 ELECTION TRAINING $147.68 8-13-08 CITY COUNCIL MEETING $105.00 REFUND SIDING PERMIT#08-264 -7 $510.35 FALL 2007 CLEAN UP DAYS $80.90 PADLOCKS & KEYS - p.w. $16,734.34 Pay Period 18 $124,684.37 NOTE: There will be an updated list of disbursements for approval on 9-10-08. !(L CENTENNIAL FIRE DISTRICT Check Register FIRE GL GL Posting Period(s): 09/08 - 09108 Check Issue Date(s): 09/01/2008 - 09/02/2008 Page: 1 Sep 02, 2008 09:42am Per 09/08 09/02108 Date Check No Vendor No 11565 ASPEN MILLS RUBBER INS FELT FIRE BOOT UNIFORMS 09/08 09/08 09/08 09/08 09/08 09/08 09/08 09/08 09/08 09/08 09/08 09108 09/08 Total 3388 09/02108 09/02108 09/02108 09/02108 09/02108 09/02108 Total 3394 09/02108 09102108 09102108 Total 3397 09/02108 09/02108 09/02108 09/02108 Totals: 3388 3389 3390 3391 3392 3393 3394 3395 3396 3397 3398 3399 3400 3401 Payee Invoice Description Inv Amount 99.95 79.05 179.00 70.29 91.94 219.60 94.00 353.79 382.68 317.44 541.04 1,241.16 65.00 231.92 67.02 323.72 390.74 25.56 55.34 366.76 249.49 3,634.59 20400 DAVID BRUDER 30480 30585 31008 31137 50120 RETIREMENT PARTY EXPENSE CENTENNIAL UTILITIES STATION 1 UTILITIES CIRCLE PINES SAUSAGE HAUS, INC SAFETY CAMP EXPENSE COMCAST STATION 1 INTERNET CONNEXUS ENERGY STATION 1 ELECTRIC EMERGENCY APPARATUS MAl NT, I~ GENERATOR STATION 1 MTC STATION 2 GENERATOR MTC STATION 3 GENERATOR MTC 60100 FAIRVIEW 80200 JANET HMPOJA 150140 OFFICE DEPOT, INC MEDICAL EXPENSE OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES 160500 PRIMARY PRODUCTS CO 170180 awesT 190850 JERRY STREICH 220200 VERIZON WIRELESS M = Manual Check, V = Void Check MEDICAL SUPPLIES PHONE EXPENSE OFFICE CHAIR COMMUNICATIONS tervi{{e 'L"taElls/ied- 1857 1880 !Main Street, Centerviffe, 1M!}{ 55038 651-429-3232 or'FtlJ(651-429-8629 STATE OF MINNESOTA COUNTY OF ANOKA CITY OF CENTERVILLE Res. #08-0 A RESOLUTION APPROVING THE PROPOSED 2009 BUDGET & TAX LEVY BE IT RESOLVED by the city council of the City of Centerville, County of Anoka, State of Minnesota, that the following proposed budget and tax levy be adopted for taxes payable in 2009 in the City of Centerville for the following purposes: Expenditures Revenues Tax Levy General Fund$2,604,320 $560,500 $2,043,820 BE IT FURTHER RESOLVED that a public budget hearing will be set for the 10th day of December, 2008 at 6:30 p.m. in the Centerville City Hall for the purpose of obtaining input on said budget. The continuation date for the hearing, if required, will be set for the 17th day of December, 2008 at 6:30 p.m. BE IT FURTHER RESOLVED that the City Clerk is hereby instructed to transmit a certified copy of this resolution to the County Auditor of Anoka County, Minnesota. Adopted by the Council this day of ,2008. Mary Capra, Mayor Attest: Teresa Bender, City Clerk City of Centerville 2009 Preliminary General Fund Budget September 10, 2008 Prepared By: John Meyer Finance Director 2009 gf proposed budget 9102008 City of Centerville Narrative for 2009 Preliminary Budget September 10,2008 Attached is the Preliminary Year 2009 General Fund Budget for the City of Centerville. This report is intended to disclose all assumptions used in calculating the proposed budget and explain any significant variances from last year. The following assumptions were made in calculating the proposed budget: Revenues: Tax Levv The general tax levy was increased by $58,220 for additional spending which is an increase of 2.93% . At this proposed levy amount, tax capacity figures indicate that a tax rate will change slightly from 45.808 in 2008 to 47.329 in 2009. This tax capacity is based on updated county data that enumerated with no increase in the city's tax capacity and an decrease in the city's contribution to area wide spending. Local Government Aid The city will receive no local government aid in 2009. In 2008, the city received $22,920. Licenses and Permits Licenses and Permits revenues will increase slightly because of a change in the housing market. Fines and Forfeits Fines and forfeits have been stable. Interest Earninas Interest earnings will decline because of a smaller investment portfolio. Assessments Assessment receipts will decline in 2009 because of fewer assessment receivables. Other Financina Sources The storm water fund will be contributing $95,000 for three years for the backage road storm water pond. 2009 is the first year of this contribution. Expenditures: Salaries and Benefits The following assumptions were made in calculating salaries and benefits for the 2008 budget: + 3% structure increase (COLA); + 4% step increase for eligible employees; + A legislative mandated increased employer contribution rate to PERA; + Allocations were changed to more accurately reflect actual time spent, resulting in slight differences in distributions across departments; + $25 per employee per month increase in health insurance contribution, in accordance with the union contract. Insurance rates are expected to rise by 10- 15 % in January 2009 Police Administration The 2009 budget amount of $716,032 from the Centennial Lakes Police Department is reflected in the budget. This is an increase of 1.7%. Fire Protection The 2009 budget amount of $112,000 from the Centennial Fire Department is reflected in the budget. This is an increase of 3.8%. The budget also includes $ 125,000 in pass through fire relief aid. Parks and Recreation The parks and recreation includes operating funds for the city's $25,000 match to the awarded transportation enhancement grant. This is the first year of match money required by the grant. The city completed its obligation to the National Sports Center in 2008. In addition to operating funds for the Parks and Recreation budget, $25,000 in funds are provided for debt service on the hidden spring park loan. Economic DeveloDment The economic development budget includes $2,000 for the EDA and a tax abatement payment to Northern Forest Products of $12,000 City Festival. Fireworks & Parade The City Festival & Parade budget includes an estimated $21,000 appropriation from the City plus a proposed $3,000 pass-through donation from gambling funds. Transfers Out This line item includes a proposed $102,000 transfer to the 2004 Municipal Street Debt Service Fund to cover the City's portion of the street project obligation, $77,400 for lease payments on the Joint Police Station, $178,500 transfer to 2007A Debt Service Fund and $25,000 for Street Construction Reserve. CaDital Outlav Capital outlay in the amount of $33,000 is available in the 2009 proposed budget for capital needs such as office equipment, one vehicle replacement for public works and a contribution to park & recreation for the partial match of the transportation enhancement grant. PRELIMINARY BUDGET AS PRESENTED SEPTEMBER 10, 2008 SPENDING: The total budget amounts below compare the city's 2008 total actual budget with the amount the city proposes to spend in 2009. 2008 Total Actual Budget Proposed 2009 Budget Change from 2008 - 2009 $ 2,441,600 $ 2,604,320 6.66% TAXES: The property tax amounts below compare that portion of the current budget levied in property taxes in the City of Centerville for 2008 with the property taxes the city proposes to collect in 2009. 2008 Property Taxes Proposed 2009 Property Taxes Change from 2008 - 2009 $ 1,985,600 $ 2,043,820 2.93% LOCAL TAX RATE COMPARISON: The following compares the city's current local tax rate, the city's tax rate for 2009 if no levy increase is adopted, and the city's proposed tax rate for 2009. 2008 Tax Rate 2009 Tax Rate if NO Levy Increase 2009 Proposed Tax Rate 45.808% 45.808% 47.329% CITY OF CENTERVILLE General Fund Proposed 2009 Budget Actual Final Preliminary Percent Change 2007 2008 Budget 2009 Budget 2008 to 2009 Revenues: Property Taxes 1,813,923.00 1,985,600.00 2,043,820.00 2.93% MV Homestead Credit Cut Other Taxes & Assessments 1,724.00 50,000.00 20,000.00 -60.00% Licenses & Permits 220,855.00 170,000.00 180,000.00 5.88% Building Inspection 199,048.00 135,000.00 145,000.00 7.41% Fines & Forfeits 37,529.00 35,000.00 33,500.00 -4.29% Intergovernmental 286,590.00 120,000.00 166,500.00 38.75% Fire Relief Aid 137,100.00 95,000.00 125,000.00 31.58% Charges for Services 2,228.00 2,000.00 2,000.00 0.00% Interest Earnings 60,501.00 60,000.00 40,000.00 -33.33% Miscellaneous Revenues 2,752.00 15,000.00 15,000.00 0.00% Refunds & Reimbursements 43,659.00 4,000.00 4,000.00 0.00% Other Financing Sources 9,611.00 0.00 99,500.00 Total Revenues 2,479,372.00 2,441,600.00 2,604,320.00 6.66% Expenditures: Current General Government Mayor and Council 32,043.00 35,000.00 35,000.00 0.00% Elections 7,000.00 0.00% Planning & Zoning 19,166.00 10,000.00 7,500.00 -25.00% Administration 356,098.00 403,000.00 422,760.00 4.90% Financial Administration 14,546.00 13,500.00 15,000.00 11.11% Assessing 18,165.00 19,500.00 17,000.00 -12.82% Legal 101,142.00 70,000.00 75,000.00 7.14% City Hall 25,149.00 40,000.00 40,000.00 0.00% Total General Government 566,309.00 598,000.00 612,260.00 2.38% Public Safety Police Protection 649,744.00 704,000.00 751,032.00 6.68% Fire Protection 236,050.00 202,000.00 237,000.00 17.33% Building Inspection 144,480.00 160,000.00 168,075.00 5.05% Electrical Inspection 6,541.00 7,000.00 7,000.00 0.00% Civil Defense 892.00 3,400.00 1,500.00 -55.88% Animal Control 928.00 2,000.00 1,500.00 -25.00% Other Protective Services 924.00 2,100.00 600.00 0.00% Total Public Safety 1,039,559.00 1,080,500.00 1,166,707.00 7.98% Public Works Public Works 128,880.00 180,000.00 175,418.00 -2.55% Engineering Services 23,941.00 20,000.00 12,000.00 -40.00% Recycling 20,708.00 6,000.00 6,500.00 8.33% Streets 107,057.00 83,000.00 40,500.00 -51.20% Street Lighting 0.00 32,000.00 35,000.00 9.38% Total Public Works 280,586.00 321,000.00 269,418.00 -16.07% Culture and Recreation Park/Rec. Committee 1,594.00 4,000.00 4,000.00 0.00% Park/Rec. Programs 10,424.00 16,000.00 8,500.00 -46.88% Park Maintenance 72,601.00 68,000.00 70,535.00 3.73% Total Culture and Recreation 84,619.00 88,000.00 83,035.00 -5.64% Economic Development Economic Development - EDA 28,632.00 6,500.00 14,000.00 115.38% Frozen Fete Des Lacs Business Directory 0.00 EDA - Business Promotion 3,000.00 0.00% EDA - Miscellaneous 0.00 1,500.00 2,000.00 33.33% Anoka County Partners 0.00 2,000.00 -100.00% Tax Abatement 12,000.00 Total Economic Development 28,632.00 6,500.00 14,000.00 115.38% Unallocated City Summer Festival 29,885.00 20,000.00 24,000.00 20.00% Total Miscellaneous 29,885.00 20,000.00 24,000.00 20.00% Total Current Expenditures 2,029,590.00 2,114,000.00 2,169,420.00 2.62% Capital Outlay General Government 0.00 23,000.00 2,000.00 -91.30% Public Safety 0.00 Streets and Highways 372,153.00 100,000.00 -100.00% Culture and Recreation 0.00 25,000.00 Total Capital Outlay 372,153.00 123,000.00 27,000.00 -78.05% TOTAL EXPENDITURES 2,401,743.00 2,237,000.00 2,196,420.00 -1.81% EXCESS (DEFICIT) OF REVENUES 77,629.00 204,600.00 407,900.00 OVER EXPENDITURES 2,604,320.00 OTHER FINANCING SOURCES (USES) Operating Transfer In 0.00 0.00 0.00 Operating Transfer Out (205,800.00) (204,600.00) (407,900.00) GO Assessment 2000 (400.00) (400.00) 0.00 GO Improvement 2004B (102,000.00) (102,000.00) (102,000.00) Joint Police Station Lease (78,400.00) (77,200.00) (77,400.00) Hidden Spring Park Loan (25,000.00) (25,000.00) (25,000.00) GO Improvement 2007A (178,500.00) Street Reconstruction Reserve (25,000.00) TOTAL OTHER FINANCING (205,800.00) (204,600.00) (407,900.00) 99.36% SOURCES (USES) EXCESS (DEFICIENCY) OF (128,171.00) 0.00 0.00 REVENUE AND OTHER FINANCING SOURCES OVER EXPENDITURES AND OTHER FINANCING USES PREPARED BY: JOHN MEYER, FINANCE DIRECTOR 2009 Projected Revenue Sources Property Taxes Other Taxes & Assessments Licenses & Permits Fines & Forfeits Intergovernmental Charges for Services Interest Earnings Miscellaneous Refunds & Reimbursements Other Financing Sources 2,043,820.00 20,000.00 180,000.00 33,500.00 166,500.00 2,000.00 40,000.00 15,000.00 4,000.00 99,500.00 Total Revenue 2,604,320.00 2009 Proiected Revenue Sources 0% 1% 2% l 0% J \ 6% 4% 1% o Property Taxes . 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L, 'I III . Iii II il -I J... f~lm.i ~1~1 ~1!Hllmll I!! fl, ,H I~ ~ b~ i I ~ Il~ ~ ~ ... \ " \ I;~ 'i . \, ~ I I " \ 11-- 1.., i\ 1", - I, !I V ! i Ii III ~ ~ li~ I L I I~ /1 I' , I r Ii ~ ~ !g ~ " \ \ ~ ~ I~l I~ '~ t___ \ \\ ~~- ~ ,i{ 0,., TO: Honorable Mayor and Council Members FROM: City Clerk, Bender SUBJECT: Transient Sales/Solicitors License DATE: September 5, 2008 Ms. Kelly Vasatla has submitted the appropriate documentation required to obtain a Transient Sales/Solicitation License for one month. The appropriate background check has been completed by the Centennial Lakes Police Department. tervi((e 'Esta6fisfiea 18S7 STATE OF MINNESOTA COUNTY OF ANOKA CITY OF CENTERVILLE NOTICE OF CITY COUNCIL WORK SESSION SCHEDULED FOR WEDNESDAY, September 10, 2008 6:30 P.M. 1880 MAIN STREET CENTERVILLE, MN 55038 NOTICE IS HEREBY GIVEN, that the City Council of the City of Centerville has scheduled a work session for Wednesday, September 10, 2008. The Work Session will commence immediately following their regularly scheduled 6:30 p.m. meeting or shortly thereafter. The meeting will be held in Council Chambers located at 1880 Main Street, Centerville, MN 55038, unless otherwise notified. Council will be discussing the City Code Amendments, Special Assessment Policy, 2009 Improvement Project Update Issues and Scheduling Meetings through December 31,2008. You may contact the City Clerk's office at (651) 429-3232 or by facsimile (651) 429- 8629 if you need additional information. If you desire, you may email: dlarson@centervillemn.com or tbender@centervillemn.com with questions or concerns. This notice is also available on the City's web site: www.centervillemn.com. Posted in the City's Vestibule on September 5, 2008 Teresa Bender, City Clerk Mediation Services for Anoka County September 2, 2008 Dear Supporter, By Mediation Services for Anoka County would like to update you about its current status and thank you again for your past financial and moral support. Mediation Services for Anoka County, a non profit organization utilizing trained and supervised volunteer mediators, celebrates 21 years of providing free or low cost conflict resolution services to the community. Some new developments occurred in 2008: . MSAC's previous executive director stepped down after 20 years of service. . To economize, no new staff was hired and responsibilities were readjusted. . To economize, we renovated and reduced our present leased space by 1/3. . To extend our outreach, our brochure is now available in Spanish. . The court mandated Peaceful Alternatives Class provided for 1 st-time juvenile offenders continues to track a non-recidivism rate of 86%. Over the past 21 years the funding provided by our partnership with city government has served as a foundation for support. In 1987, 73% of our funding came from local government. In 2008 it represents only 17%. State support for 2009 has already been reduced by 5%. Over the years we have been expanding and diversifying other funding sources, but fundraising goals in light of the present economy has been less than expected. Our current fundraising goals have been revised: . We will no longer be holding the annual September fund raiser at the Lyric Arts Theater in Anoka. . We will be holding our 2nd Sip & Savor Wine Tasting event in November - the goal of this event is to visit with our many supporters and to increase visibility in the community. . A major giving campaign will be launched in 2009. . In light of the above, we encourage and welcome any financial support you can offer yet in 2008. We are enclosing an envelOpe for your convenience. Thank you! Please contact us at 763-422-8878 if you have any questions. Your continued support to help us meet our new goals is greatly appreciated. Sincerely, Kathi Jensen Executive Director Craig Maim, Board President Enclosure 2520 Coon Rapids Blvd. Suite 100 Coon Rapids, MN 55433 phone: 763-422-8878 fax: 763-422-0808 www.mediationservice.org A United Way Community Partner - RI(:IE CRIEIEK W A TIERSUIED DISTRI(:T Notice of Receipt of Permit Application Permit Number: 08-054 Permit Name: Centerville 2009 Street & Utility Improvements Received: 9/2/2008 Potential Board Action at Meeting on: 9/24/2008 (note that this date is not applicable if the application is deemed incomplete and/or if the application requires WCA noticing - see below) Please note that permit applications requiring Wetland Conservation Act Noticing have to be submitted approximately 40 days prior to the Board meeting date (4th Wed. of each month) in order to be considered at that meeting. The above-referenced permit application is now being reviewed by our office. Please refer to the attached schedule explaining the application process and pertinent dates. You may make a personal appearance at the Board meeting if you so desire, although it is not necessary for you to appear unless notjfied by the District. The Board of Managers meets at 9:00 a.m. at the Shoreview City Hall located at 4600 North Victoria Street, Shoreview, MN. The Board of Managers regularly considers permit applications only at their fourth- Wednesday-of-the-month meeting. If you have questions regarding your Application status please contact the District Office to avoid unnecessary delays in receiving a permit. Please refer to the Permit Application Number above on all calls/submittals. If you have any questions, please call Nick Tomczik, Permit Coordinator/Wetland Specialist @ (763) 398- 3079 or ntomczik@ricecreek.org Cc: Dallas Larson City of Centerville 1880 Main Street Centerville MN 55038 Mark Statz Earth Evans Bonestroo and Associates 2335 W. Highway 36 St. Paul, MN 55113 Permit Schedule for September 2008 August 15 - Wetland-related application materials (replacement plan application) due to the District Office if applicable to the project. September 2 - Permit Application Deadline. All application materials are due to the District Office by 4:30 pm. September 11- Draft Engineer's Report with staff recommendation to the District Board of Managers faxed to applicants and consultants. September 15- Revised plans and/or additional information accepted by District Engineer (Houston Engineering, Inc.) until 5pm at their office for Engineer's Reports receiving an incomplete status. September 19- Final Engineer's Report with staff recommendation to the Board of Managers faxed to applicants and consultants. September 24- Board of Managers Meeting for consideration of all permit applications that are deemed complete by the Engineer's Report. Notes: . Engineer's Report will recommend approval, conditional approval pending receipt of changes (CAPROC), denial, or will be deemed incomplete. Applications deemed incomplete in the final Engineer's Report before the Board Meeting will not be considered at that meeting. . For applications with a CAPROC status following the Board Meeting, Applicants have 12 months to submit the required items to receive a permit. After this time, the application reverts to a denial and a new application will need to be submitted. . For applications involving wetland impacts, the District must follow noticing requirements of the Minnesota Wetland Conservation Act (WCA). To allow sufficient time for noticing, wetland-related application materials should be submitted 40 days prior to the monthly meeting date in order to be considered at that meeting. Any project application involving a WCA wetland replacement plan, exemption, etc. will be considered incomplete "ntH the WCA noticing period is completed. For projects with wetlands or potential wetlands on the property, delays may occur if the applicant has not previously coordinated with the District on the review and approval of the wetland delineation/determination.