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HomeMy WebLinkAbout2008-06-25 CC - ApprovedCITY OF CENTERVILLE CITY COUNCIL MEETING June 25, 2008 6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled meeting on June 25, 2008, at City Hall, 1880 Main Street. PRESENT: Mayor Mary Capra Council Member Linda Broussard-Vickers Council Member Michelle Lakso p Council Member Tom Lee Council Member Jeff Paar O 0 STAFF: City Administrator Dallas Larson City Attorney Kurt Glaser L CALL TO ORDER Mayor Capra called the June 25, 2008, City Council meeting to order at 6:35 p.m. IL PUBLIC HEARING L Ms. Cathy Fruth (7384 Old Mill Road) Driveway Issue (Old Mill Road Improvements) Consideration of this item was moved to New Business, Item 3. Mayor Capra inquired whether there was anyone who wanted to speak during this Public Hearing. No-one responded. Motion by Council Member Lee, seconded by Council Member Broussard-Vickers, to close the June 25, 2008, Pubic Hearing at 6:37 p.m. Motion carried unanimously. III. OPEN FORUM None. IV. APPROVAL OF AGENDA Mayor Capra made the following changes to the Agenda: City of Centerville City Council Meeting June 25, 2008 Ms. Cathy Fruth's Driveway Issue was moved from "II. Public Hearing" to Item 3 under "VIII. New Business." "Page 16a" was added to Item 1 of the "V. Consent Agenda." "Use of Old Public Works Site" was pulled from Item 4 under "V. Consent Agenda" for a later discussion. Sgt. Pat Aldrich's name was included with Police Chief Bob Makela's name in Item 2 under "V. Consent Agenda." "Page 32d" was added to Item 2 under "VIII. New Business." Motion by Council Member Lee, seconded by Council Member Broussard-Vickers, to approve the agenda as amended. All in favor. Motion carried unanimously. V. APPROVAL OF MINUTES 1. June 11, 2008, City Council Meeting Minutes Mayor Capra made the following changes to the June 11, 2008, City Council Meeting Minutes: Phrase in the motion at the end of the Public Hearing was changed to read, "to close the June 11, 2008, Public Hearing at 6:36 p.m." In the second paragraph of Item 1 on Page 5 under Old Business, "Prairie Drive" was deleted and "Hayfield Road and Houle Street' were added. In the sixth paragraph of Item 1 on Page 5 under Old Business, "Peltier Lake Drive" was changed to "Brian Drive." In the third paragraph on Page 6 "14" was changed to "CSAH 14." In the first paragraph on Page 9, "Petro Fund dollars" should be changed to "Petro Fund Grant dollars" The first sentence in the first paragraph of Item 3 on Page 11 should be changed to read "City Administrator Larson requested that the Council consider a sign for the new Public Works Building." In the third paragraph of Item 2 on Page 14, the word "need" should be replaced with the word "had." Page 2 of 9 City of Centerville City Council Meeting June 25, 2008 In the eighth paragraph of Item 2 on Page 14, the word "GoAd" should be replaced with the word "VOAD." Councilmember Lakeo made the following change to the June 11, 2008, City Council Meeting Minutes: Phrase in Item 4 on Page 3 was changed to read "she didn't know who `she' is. This should be clarified to indicate Councilmember Broussard-Vickers. Councilmember Broussard-Vickers made the following change to the June 11, 2008, City Council Meeting Minutes: Motion under Item 3 of Old Business should show that "Council Member Broussard- Vickers opposed," and "Motion carried (4/1)." Councilmember Lee made the following changes to the June 11, 2008, City Council Meeting Minutes: The first sentence in the first paragraph under Item 6 on Page 13 should be changed to "Councilmember Lee stated that Officer Aldridge said Centerville Police could not go to assist in Hugo unless a Mutual Aid Request was received, because Hugo is not in their jurisdiction." The fourth paragraph under Item 6 on Page 13 should be changed to "Councilmember Lee suggested that this be put on the Agenda for the next Police Governance Board Meeting." The phrase in the sixth paragraph under Item 6 on Page 13 should be changed to "it took the better part of a week before they could send help." The phrase in the tenth paragraph under Item 6 on Page 13 should be changed to "City Attorney Glaser stated that the emergency educated Washington County..." Motion by Council Member Paar, seconded by Council Member Lee, to approve the June 11, 2008, City Council Meeting Minutes as amended. Motion carried unanimously. VL CONSENT AGENDA 1. City of Centerville June 12, 2008, through June 24, 2008, Claims 2. Centennial Lakes Police Department Claims through June 12, 2008 3. Centennial Fire District Claims through June 16, 2008 4. St. Genevieve's Church Request for Temp. Liquor License, Special Event Permit - Chicken Dinner (Au ug st 17, 2008) (Subject to Liquor Liability Insurance Cert. on File w/City) Waive Fees Page 3 of 9 City of Centerville City Council Meeting June 25, 2008 Motion by Mayor Capra, seconded by Council Member Lakso, to approve Items 1, 2, 3 and 4 of the Consent Agenda as presented. All in favor. Motion carried unanimously. VII. AWARDS/PRESENTATIONS/APPEARANCES 1. CERT Team Introductions Councilmember Lakso announced that some members of the CERT Team were in the audience. She asked the following members to stand as she introduced them: JoAnn Nelson from Centerville, Nancy Fitzgerald from Centerville, Dennis Maki from Centerville and Gina Paar from Centerville. Councilmember Lakso stated that the CERT Team appreciated the support it received from the City. She added that, from September 8 through November 10, they would be recruiting for new members. There will be applications at the City Hall, on the web sites and at other City Halls. Councilmember Lakso invited the Council to ask questions. Mayor Capra requested that City Administrator Larson put the photos on the screen. Among the photos were pictures of the Final Disaster Scenario and the Graduation. Councilmember Lakso stated that the CERT Team has the training they need to help save lives. Conversation ensued. Mayor Capra stated that the Council would like to give them all a hand. In response, those present applauded. 2. Centennial Lakes Police Chief Bob Makela - 2007 Annual Report Police Chief Bob Makela reviewed highlights of the Centennial Lakes Police Department's 2007 Annual Report. Conversation ensued. Chief Makela thanked the CERT Team members, and stated that he is proud of Councilmember Lakso and thanked Council for the use of the City's house. Chief Makela encouraged everyone to visit the Police Department's website and stated that he is open for suggestions. He stated that the City of Centerville is an excellent partner for the Police Department. He added that the Police Department is here to serve the City. Page 4 of 9 City of Centerville City Council Meeting June 25, 2008 Sgt. Pat Aldridge reviewed last month's police activities. Some of these included Police Department tours with Boy Scouts and Girl Scouts, the Centerville Elementary Carnival and Parade, the Special Olympic Torch Run, and the Historical Society exhibit opening in May. Sgt. Aldridge reported that vandalism in the Skate Park was getting out of control; however, there has been no vandalism since the Exhibition. He added that the police will continue patrolling and will add a bike patrol. There was a rash of vehicle thefts after the last City Council Meeting; however, these are being attributed to people leaving their cars unlocked. He stressed that people should always lock their doors. Conversation ensued regarding cases of possession of stolen property, a suspected burglary attempt, and one tobacco compliance sale mishap. Sgt. Aldridge announced that CSO Crimmins was hired as a full-time Police Officer. He stated that Officer Clemens is very intelligent and a fast learner. Sgt. Aldridge went on to discuss the numbers on the back of the business buildings and the House Numbers Ordinance. Sgt. Aldridge announced that Sgt. Blank finished training at the FBI Academy, and a letter was received from the Academy regarding how well Sgt. Blank did and requesting his assistance with their project. Sgt. Aldridge said the Police Department is very proud of him. Sgt. Aldridge reported that there were no DWI's over the last month, the police made 107 traffic stops and issued 51 citations. He stated that their Department is third in the state for their enforcement of seat belts. ABDO, EICK & MEYERS, LLP - Mr. Steve McDonald (2007 Audit Mr. Steve McDonald, from Abdo, Eick & Meyers, LLP, reported on the 2007 Audit. He stated that good efforts were made by the City to address items from last year. He added that there were a lot of changes because of new audit standards. Mr. McDonald went on to review various items in the 2007 Annual Financial Report and offered to answer any questions. Mayor Capra inquired whether the Council had any questions. Councilmember Paar commented that the report was pretty much "black and white," and it is in language that is easy to read. Page 5 of 9 City of Centerville City Council Meeting June 25, 2008 VIII. OLD BUSINESS 1. Res. #08-017- Accepting Bids for 2008 Street Seal Coat Project City Administrator Larson reported that they have received two bids, and the bids are included in the Councilmembers' packets. They recommend accepting the low bid from Allied Blacktop of $104,975. Allied has done work in Centerville before, and they are one of the top 2-3 contractors for that type of work. City Administrator Larson stated that there is a Resolution in the packet for that. Councilmember Lakso inquired whether this would include some of the trails that need work. City Administrator Larson replied no, that when trails are done, you have to be careful. People do not like seal coating on trails, as the trails are used for skateboarding, etc. They usually use oil seal or let them go until they can overlay them to put a smooth seal on them again. Councilmember Lakso inquired whether there is a schedule for that kind of maintenance for the trails. Councilmember Lee inquired whether they could use some more Trail Grants for that or if that is just for new trails. Administrator Larson replied that it just for new trails. Conversation ensued. Mayor Capra requested that this issue be put on the Parks and Recreation Committee Agenda. City Administrator Larson stated that he would request that Public Works Director Palzar put together a plan of action. IX. NEW BUSINESS 1. Ordinance #08-XXX Second Series -Amending Chapter 51, Section 51.08 Relating to Sewer & Water Connection City Administrator Larson stated that this moves the sunset date to 2017, instead of 2012. Councilmember Lee stated that he would oppose this Ordinance until something is worked out regarding the water schedule. City Administrator Larson stated that this does not require immediate action. Page 6 of 9 City of Centerville City Council Meeting June 25, 2008 Councilmember Lee stated that he would support 2020. Councilmember Broussard-Vickers suggested that they do a support fee of some kind, and that it could be in the ordinance (i.e., if you do not hook up you will pay a water support fee). Mayor Capra replied that the issue of fees is in the resolution, and it is adjusted every year. City Administrator Larson stated that they will work on the fee. City Administrator Larson stated that this Ordinance will be brought back for further Council discussion. 2. Hidden Spring Park - Approval of Shoreline Restoration Plan Councilmember Lee announced that this item went before the Park and Recreation Committee. He stated that the big change was in the size of the rock structure that goes in the water. He added that they should leave more of the plantings that are working. City Administrator Larson stated that this takes a step back from the Council's last discussion. He stated that, at that time, the engineering firm said they will build it, but they cannot warranty it. They said that, because it is Greg Thompson's design, they are not accountable. But in the most recent letter, Bonestroo has indicate that they would pay for the work but that Greg Thompson would provide supervision. This puts Bonestroo out of the project entirely except to pay for the work. Councilmember Lee stated that this is bigger - it is an enhancement. He added that, if Greg Thompson's design works, this will work better. City Administrator Larson noted that in the contractor's letter, they stated they could not guarantee that the elevation on the gabion would be perfect with the high water levels that are occurring now. Councilmember Lee stated that more shoreline could be lost if delayed and the Park and Recreation Committee recommended getting started. Mr. Lee Mann, from Bonestroo, stated that Dale had a conflict or he would have been at this meeting. Mr. Mann stated that his role is Municipal Market Leader and that the "buck" stops with him. He added that this is a situation they want to get taken care of. He stated that their price does match what the contractor estimated. Councilmember Lee stated that Greg Thompson has a passion for this project. Conversation ensued. Page 7 of 9 City of Centerville City Council Meeting June 25, 2008 Motion by Council Member Lee, seconded by Council Member Paar, to proceed with the Hidden Spring Shoreline Restoration Plan as proposed in the Bonestroo letter. Motion carried (4/1). Council Member Broussard-Vickers opposed. Ms. Cathy Fruth (7384 Old Mill Road) -Driveway Issue - (Old Mill Road Improvements) Ms. Cathy Fruth stated that she would like something resolved about her driveway, which, due to the construction, had dropped 4-1/2 feet. She was told initially that it would be 1 foot, not 4-1/2 feet. She advised that she was told the City cannot do more because of gas and power lines. Ms. Fruth stated that she would like the City to solve the problem, and not at her expense. Administrator Larson indicated that the Engineer proposed paving the portion in the right of way to prevent erosion, but that he landowner declined that. Typically the city puts back what was there before, which in this case would be crushed rock. Discussion ensued. Ms. Fruth also stated that only one-third of the driveway would be paved, which would look bad. Mayor Capra stated that the Council would like an opportunity to look at the property and talk to the engineer. She stated that staff will put this item on the City Council's next agenda. X. ANNOUNCEMENTS/UPDATES City Administrator, Mr. Dallas Larson City Administrator Larson announced that they have closed off the application process for the Public Works Technician, and they are scheduling interviews for the week of June 30. He stated that 13 of the applicants had inspector licensing and a couple of them had full building official licensing. He added that, hopefully, he would have a recommendation at the next City Council Meeting. City Administrator Larson stated that they had anticipated implementation of the storm water fees by July 1. He stated that there are 4-5 property owners who have their own drainage best management practices, and some other cities give credit for that. He suggested exploring whether these people should receive some credit to be fair. This will not be implemented now until the third quarter. 2. Councilmember Tom Lee -Skate Park Vandalism Page 8 of 9 City of Centerville City Council Meeting June 25, 2008 Councilmember Lee stated that the Parks & Recreation Committee held the Battle of the Bands and Boards. He reported that before the event started, he explained what was happening with the vandalism at the Skate Park and, within a matter of moments, he had a couple kids come up and talk about who was responsible. Discussion ensued. Councilmember Lakso stated that it is good the kids responded to Councilmember Lee. She suggested that if it starts to happen again, Councilmember Lee could have a gathering to discuss the matter. Councilmember Lee replied that another event is coming up. Councilmember Paar stated that the nice thing about the Skate Park is that it keeps kids from skateboarding where they should not. Councilmember Lakso suggested that if the vandalism continues, they have a Citizen Group monitor it. 3. Budget Work Session Mayor Capra announced that there will be a Budget Session following the next City Council Meeting. XL ADJOURNMENT A motion was made by Council Member Broussard-Vickers, seconded by Council Member Lakso to adiourn the June 25, 2008, City Council Meeting. Motion carried unanimously. Mayor Capra adjourned the June 25, 2008, City Council Meeting at 8:16 p.m. Transcribed by: Bonita Kaska, Recording Secretary Timesaver Off Site Secretarial, Inc. Page 9 of 9