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HomeMy WebLinkAbout2008-07-23 CC - ApprovedCITY OF CENTERVILLE CITY COUNCIL MEETING July 23, 2008 6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled meeting on July 23, 2008, at City Hall, 1880 Main Street. PRESENT: Mayor Mary Capra Council Member Linda Broussard-Vickers ~ ~ Council Member Michelle Lakso ~~ Council Member Tom Lee 0 Council Member Jeff Paar ~ ~ STAFF: City Administrator Dallas Larson City Attorney Kurt Glaser City Engineer Mark Statz L CALL TO ORDER Mayor Capra called the July 23, 2008, City Council meeting to order at 6:30 p.m. IL PUBLIC HEARING None III. APPROVAL OF AGENDA Mayor Capra added the following items to the July 23, 2008, City Council Meeting Agenda: Under Consent Agenda, added Page 16a to the end of Item 1 Under Awards/Presentations/Appearances, Item 1: Mr. & Mrs. Mike Carter, 6913 Sumac Court -Appeal of Potentially Dangerous Dog -Tabled until August 27, 2008, Meeting Under New Business, add Item 4: Authorize Engineering of Downtown Stormwater Improvements Under Announcements/LJpdates, add Item 2: Fete des Lacs Under Announcements/LJpdates, add Item 3: Update on Rush Line Corridor Under Announcements/LJpdates, add Item 4: Police Commission Budget City of Centerville City Council Meeting July 23, 2008 Under Announcements/LJpdates, add Item 5: Fire Steering Commission Motion by Council Member Broussard-Vickers, seconded by Council Member Paar, to approve the agenda as amended. All in favor. Motion carried unanimously. IV. APPROVAL OF MINUTES July 9, 2008, City Council Meeting Minutes Councilmember Broussard-Vickers made the following change: On Page 11, the phrase in the 7th paragraph, should read "Councilmember Broussard- Vickers wanted our financing adjusted so no payment would exceed $100 per month (if possible)" Mayor Capra made the following change: On Page 11, the phrase in the last sentence in the 2"d paragraph should read "...provide them with the greatest length of time for repayment." City Attorney Glaser recommended the following change: On Page 14, the Adjournment Motion should read: "Motion by Council Member Lakeo, seconded by Council Member Paar,..." Motion by Council Member Broussard-Vickers, seconded by Council Member Paar, to approve the July 9, 2008, City Council Meeting Minutes, as amended. All in favor. Motion carried unanimously. 2. July 9, 2008, City Council Work Session Meeting Minutes Motion by Council Member Paar, seconded by Council Member Broussard-Vickers, to approve the July 9, 2008, City Council Meeting Work Session Minutes, as presented. All in favor. Motion carried unanimously. V. CONSENT AGENDA 1. City of Centerville July 10, 2008, throu.~h July 23, 2008, Claims 2. Centennial Fire District Claims through July 7. 2008 3. Centennial Lakes Police Department Claims throu.~h July 10, 2008 4. Successful Performance Review of Public Works Technician, Mr. Allen Ancler~~n Page 2 of 9 City of Centerville City Council Meeting July 23, 2008 5. Successful Performance Review of Account Clerk/LJtility Billin.~ Clerk, Ms. Kris Sweeney (Grade 5, Step 7, to Grade 5, Step 8~ Motion by Council Member Paar, seconded by Council Member Lee, to approve the Consent Agenda, as presented. All in favor. Motion carried unanimously. VL AWARDS/PRESENTATIONS/APPEARANCES 1. NIr. & Mrs. Mike Carter, 6913 Sumac Court - Appeal of Potentially Dan e.~ rous Dog This item was tabled until the August 27, 2008, City Council Meeting. VII. OLD BUSINESS 1. Res. #08-020 -Adopting Special Assessments -Old Mill Road Improvements - (Tabled from Previous Meeting City Administrator Larson announced that, in the Council's packets, was another copy of the Resolution. City Administrator Larson also passed out a list of the assessments that have been adjusted after input from the City's appraiser. He stated that City Attorney Glaser had provided the appraisal information. City Attorney Glaser stated that they had one primary appraisal and then had a second appraiser do additional work. Councilmember Broussard-Vickers inquired about what happened with the appeal from the last City Council Meeting. City Attorney Glaser replied that he was surprised Ms. Cathy Fruth and NIr. Fred Fischer were not in attendance at this City Council meeting. He stated that the Council can make a decision at this time if it wishes to do so. If Ms. Fruth and NIr. Fischer appeal, the Council could consider any additional information they provide and adjust the assessment if appropriate. Ms. Fruth and NIr. Fischer have the option to take the issue on to District Court. City Attorney Glaser stated that Ms. Fruth and NIr. Fischer gave the Council "blanket' reasons, but they did not give any "specific reasons." City Attorney Glaser stated that, from his perspective, based on Ms. Fruth's and NIr. Fischer's appeal, the Council does not have sufficient grounds to make a different decision. Councilmember Paar stated that he knew City Engineer Statz and City Attorney Glaser had both done their research on this matter. City Attorney Glaser replied that Ms. Fruth and Mr. Fischer were preserving their right to argue in front of a Judge. Page 3 of 9 City of Centerville City Council Meeting July 23, 2008 City Engineer Statz stated that, the size of the parcels and development potential justify that size of an assessment. Councilmember Lee inquired whether it is possible to assess for "potential" value. City Attorney Glaser replied that assessments were based on the highest and best use of the property. He stated that the best use of property is to be subdivided into residential building lots. City Attorney Glaser stated that the rights of deferment are only issued under certain special circumstances. He recommended that the Council refer to the Exhibit, as presented for the specific assessment for each parcel affected. Motion by Council Member Lakso, seconded by Council Member Broussard- Vickers, to approve Res. #08-020 -Adopting Special Assessments -Old Mill Road Improvements as outlined and to refer to Attachment Exhibit A, as presented, regarding the dollar amounts of the assessments. All in favor. Motion carried unanimously. 2. Ms. Cathy Fruth (7384 Old Mill Road) -Driveway Issue - (Old Mill Road Improvements) - (Tabled from Previous Meeting Mayor Capra inquired whether there were any updates on this issue. City Attorney Glaser stated that he had been in contact with their attorney. He stated that their attorney is not engaged to help them on the driveway issue. City Engineer Statz stated that the grade that is there now is the best solution. Councilmember Lee stated that he knew there was not a solution offered. Councilmember Broussard-Vickers replied that Ms. Fruth did not offer any solution at the last meeting. Motion by Council Member Broussard-Vickers, seconded by Council Member Paar, to table Ms. Cathy Fruth's 7384 Old Mill Road driveway issue. Motion carried unanimously. Anoka County's Response to the City's Request for Installation of Guardrail along CSAH 21 Near Center Street -no guard rail is justified. Councilmember Broussard-Vickers stated that once the City of Centerville has a crash issue, Anoka County will consider a guard rail. Page 4 of 9 City of Centerville City Council Meeting July 23, 2008 VIII. NEW BUSINESS Change Order for 2009 Street Seal Coat Project City Engineer Statz stated that they had asked the contractor to delay so more roofers can get done and out of the way of the roads. He stated that even one week would help to have a lot less traffic. He added, however, that it should only be delayed for a short period, because round rock has a tougher time adhering in colder weather. Councilmember Lee inquired as to how long the delay would be. City Engineer Statz replied that it should be one week. He stated that it is a good idea to do that, there is no additional cost, and it would not do anything to the warranty. He added that they also asked to have the sweeping done later. He stated that Public Works Director Paul Palzer suggested that leaving the aggregate down would minimize any possible damage from contractor equipment in city neighborhoods. Motion by Council Member Broussard-Vickers, seconded by Council Member Paar, to approve the Change Order for the 2009 Street Seal Coat Proiect. All in favor. Motion carried unanimously. 2. NMTC Proposed 2009 Budget Councilmember Lakso stated that she did not have anything to add and inquired whether anyone had any questions. Motion by Council Member Lakso, seconded by Council Member Paar, to approve the NMTC Proposed 2009 Budget. All in favor. Motion carried unanimously. Upgrade Well #2 - E.H. Renner & Sons Proposal City Administrator Larson reported that there is a proposal to upgrade the pump capacity on We112. He stated that this is the primary well with the best water quality and that, at peak demand, it is not able to keep up. The upgrade would enable it to be able to keep up the vast majority of the time. He added that $35,501 is a relatively low cost for this work and electrical has been included. Discussion ensued. Councilmember Lee stated that the electrician recommended the appropriate size equipment that was needed. Motion by Council Member Paar, seconded by Council Member Broussard-Vickers, to approve the E.H. Renner & Sons Proposal to Upgrade Well #2. All in favor. Motion carried unanimously. Page 5 of 9 City of Centerville City Council Meeting July 23, 2008 4. Authorize En in.~ Bering of Downtown Stormwater Improvements City Engineer Statz stated that the City received grant funds for downtown area drainage improvements and they have identified a project to expend those funds. They would like to work with St. Genevieve's Church to extend the storm sewer from Block 7 to St. Genevieve Church's pond. They are considering what may be looked at by the Baird Group. City Engineer Statz stated that they need to start the project by doing preliminary survey work, negotiating with the Baird Group and the Church, and applying for more grants (for a total fee of $35,600). He added that they would be going through the permit process. Mayor Capra inquired as to how they can be sure that St. Genevieve's will go along with this. City Administrator Larson stated that, based on what Mr. John Meyer told him, the only thing that looked like it would derail them would be making the pond a lot larger. They were more receptive to a project that used roughly the same pond footprint. Councilmember Lee inquired whether they would be using the pond to irrigate the field. City Engineer Statz replied yes, the LaMotte Park fields would be irrigated under the plan. He stated that in very high rain events there could be an overflow directly to Centerville Lake. City Administrator Larson stated that what is driving the urgency too is the timing. He stated that they have the irrigation work installed in the fields this fall so use of the fields next spring and summer would not be interrupted. Councilmember Paar inquired about how much of the field they would be covering. City Engineer Statz replied that he did not know at this point. He stated that, if it is not enough water available to irrigate all of the fields, they may have to supplement it. He added that all ball fields would be irrigated. Councilmember Broussard-Vickers inquired whether anyone had checked on the cost of doing an irrigation system. Councilmember Lee replied that, yes, the cost was looked at. City Engineer Statz stated that it was part of the budget, and they will be getting $50,000 from the Rice Creek Grant toward the irrigation system. Councilmember Paar stated that, if to the Council does not do this, the city will have to decide to do something else to deal with the water. Page 6 of 9 City of Centerville City Council Meeting July 23, 2008 City Engineer Statz stated that the Church suggested putting the pond on park property. He stated that would take a deeper and larger pond because it is further up grade. Mayor Capra inquired whether they would we be further ahead by running water through a treatment facility. City Engineer Statz replied that it is not a water quality issue; it is a water volume issue. He added that they will see a lot of these irrigation systems Councilmember Paar stated that, if the Council approves, they need some sort of written Agreement with St. Genevieve's Church. City Administrator Larson replied that staff is working on that and would have the Agreement before most of the funds are spent. Motion by Council Member Lee, seconded by Council Member Paar, to Authorize Engineering of Downtown Stormwater Improvements. Council Member Broussard-Vickers abstained. Motion Carried (4/0). IX. ANNOUNCEMENTS/UPDATES 1. City Administrator, Mr. Dallas Larson City Administrator Larson stated that he wanted to remind the Council to look at the concrete markups in the downtown area. Discussion ensued regarding the colors of the markups. Councilmember Paar stated that the color draws attention to the crosswalk. City Engineer stated that the color coming into the downtown area makes traffic calmer and drivers aware they are coming into the downtown area. Mayor Capra stated that everyone on the Council should go over there and take a look. City Administrator Larson reported that the new Public Works employee would start on Monday, July 28. 2. Fete des Lacs Mayor Capra reported that she talked to the Fire Chief to see if the Fire Station could be open on Saturday, August 2, from 8:30 a. m. - 12:30 p.m., for kids to see the fire trucks. She stated that she would be happy to be at the City Hall to keep it open, and they may want Public Works to bring up a plow truck She added that, in the past, they have paid for staff to be here on those days. Page 7 of 9 City of Centerville City Council Meeting July 23, 2008 Mayor Capra stated that they will make sure this information gets out to the press. She added that, if anyone has questions, they can ask her. 3. Rush Line Corridor Mayor Capra stated that she has information she will leave if anyone is interested. She reported that the Rush Line Corridor is moving along, and they received funding to expand the bus service. The new Metro Transit Tax, that most metro areas have, will be going to fund some of the transportation. She added that the Mayors of Coon Rapids and Andover will be on the Commission to decide where the dollars are spent. 4. Police Commission Budget Mayor Capra reported that the Police Governing Board had a long meeting, but did finally get to the Police Budget. There is $400,000 in Reserve. She stated that, if there was a necessity, they could hold a special meeting and pull funds out of Reserve. The Police Chief included apart-time volunteer coordinator in the budget, whose salary would come out of the Reserve as in 2009 as a trial period. They would allow that position as a pilot program for one year, which would reduce the City's share by about $14,000. She added that the CERT Grant was approved, but this money was for hiring a separate person. She added that the Police Chief stated that they would look at Councilmember Lakeo to perform Grant duties. 5. Fire Steering Committee Councilmember Paar stated that in honor of the Chief Bennett's retirement, there will be a get-together, with cake and coffee, at Station 2 in Lino Lakes on Thursday, August 21, from 2-7 p.m. City employees and the City Council should arrive at 5 p.m. It will also be open to the Public. Councilmember Paar stated that Chief Bennett has been in the fire service for 35 years with approximately 18 years at Centennial Fire, he is a great guy, and done a great job. Councilmember Paar recommended that the City Council attend this get-together. Councilmember Paar reported that he and City Administrator Larson attended the Fire Steering Committee meeting on July 17, which was primarily for review of the budget. The budget for 2009 has a 4.4% increase, due to fuel costs. There was an increase for communications, because the stations are networked together. The utilities increased because of energy and fuel costs. Councilmember Paar stated that Chief Bennett and newly appointed Chief Streik wrote a SAFER Grant, to get a daytime fire fighter to assist with a daytime calls and inspections. They are struggling, because there are not a lot of people working night shifts anymore. The night shift employees would cover that position in the past, because they were home during the day. In the City's budget, there is a dollar amount for each of the three cities involved. If the Grant is approved, it will put them on top to get more Grants. If the Grant is not approved, something should be done to still get the daytime fire fighter. Page 8 of 9 City of Centerville City Council Meeting July 23, 2008 Councilmember Paar stated that he has a copy of the budget detail, if anyone would like to see it. Mayor Capra inquired as to what would be the costs to hiring the person, with the Grant and without the Grant. Councilmember Paar replied that, based on a salary of $63,000 per year, and a Grant of $39,000, they would have funding for four years. He stated that, by the end of the four years, the City would have time to budget for that person. The cost of his salary would be split three ways for the three cities involved. It is in their budget, based on getting the Grant. If they do not get the Grant, they could possibly hire the person half way through the year. 6. Anoka County Local Government Meeting Mayor Capra stated she RSVP'd on July 23 2008 to attend the Anoka County Local Government Meeting. She stated that, usually, most of eastern Anoka County does not attend 7. City Council Work Session Meeting Mayor Capra announced that, after a brief break, a City Council Work Session Meeting will follow adjournment of the July 23, 2008, City Council Meeting. X. ADJOURNMENT Motion by Councilmember Broussard-Vickers, seconded by Council Member Paar, to adiourn the July 23, City Council Meeting. All in favor. Motion carried unanimously. Mayor Capra adjourned the July 23, 2008, City Council Meeting at 7:25 p.m. Transcribed by: Bonita Kaska, Recording Secretary Timesaver Off Site Secretarial, Inc. Page 9 of 9