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HomeMy WebLinkAbout2008-07-02 P & R Minutes Approved Parks & Recreation Committee Meeting Minutes July 2, 2008 PARKS AND RECREATION COMMITTEE MEETING MINUTES Wednesday, July 2, 2008 - 6:00 p.m. Pursuant to due call and notice thereof, the Parks & Recreation Committee of the City of Centerville held the regularly scheduled Wednesday, July 2, 2008 meeting at City Hall, 1880 Main Street. Present: Chairperson Suzanne Seeley Vice-Chairperson Kevin Amundsen Committee Member Lori Harris Committee Member Patrick Branch Committee Member Savannah Lee Committee Member Mark Haiden Absent: Committee Member Kevin Selander Council: Council Liaison Tom Lee Staff: Staff Liaison Kim Stephan _______________________________________________________________________________________ I. CALL TO ORDER 1. Roll Call Chairperson Seeley called the July 2, 2008 Parks & Recreation Committee Meeting to order at 6:35 p.m. II. SET AGENDA Chairperson Seeley added a discussion of the possibility of installing a pump to the spring at Hidden Spring Park under Updates. Motion was made by Committee Member Haiden, seconded by Vice-Chairperson Amundsen, to set the agenda as presented with the above addition. All in favor. Motion carried unanimously. III. CONSIDERATION OF MINUTES May 7, 2008 Parks and Recreation Committee Meeting Minutes Chairperson Seeley requested the full affiliation of the job title for Mr. Gregg Thompson be added to his name on page 3 of 6, first paragraph under Appearances, Mr. Mark Statz, Hidden Spring Park. Also in the same section Chairperson Seeley asked to clarify in the last sentence that if we start to see 1 of 4 Parks & Recreation Committee Meeting Minutes July 2, 2008 failure with the lake shore restoration we can step in before we lose too much and make a decision to ‘consider’ going to riprap. Motion was made by Vice-Chairperson Amundsen, seconded by Committee Member Haiden, to approve the May 7, 2008 Parks & Recreation Committee Meeting Minutes with the above addition and clarification. All in favor. Motion carried unanimously. June 4, 2008 Parks and Recreation Committee Meeting Minutes There was not a quorum at the June 4, 2008 regularly scheduled committee meeting. V. COMMITTEE BUSINESS Trail Portion of 2009 Street Project Council Member Lee asked the committee to consider their recommendation for the trail proposed along Mill Road. The City received a Trail Grant of $704,000, with the City’s portion being approximately $202,000. Council Member Lee informed the committee that the grant monies received are difficult to get and if not spent the chances of receiving these grant monies again would be greatly reduced. A trail was proposed along Mill Road with the 2009 Street Project, but the road has been has been taken out of the project and the residents along Mill Road were opposed to a trail or a sidewalk being added to their street. The committee feels strongly that Mill Road is dangerous to pedestrians and bikes and should have a trail as it is a collector street; it is narrow and is very busy. Taking into consideration the feelings of the residents concerning a trail, the committee still felt it was their obligation to look at what was best for the community as a whole and that would be to have a trail on Mill Road. The committee discussed at length the Mill Road resident’s objections verses the safety of the road and while reluctant to go against the resident’s wishes would like to recommend to City Council that Mill Road have a trail constructed within the easement using the Trail Grant monies. Motion was made by Vice-Chairperson Amundsen, seconded by Committee Member Haiden to recommend City Council proceed with the trail being constructed on Mill Road per the specifications in the 2009 Street Project, the Comprehensive Trail Plan and the plan submitted for the grant monies due to the connectivity of the trail plan and the safety of the residents with the understanding the residents of Mill Road will not be assessed for this trail as Federal Grant Funds will be used. All in favor. Motion carried unanimously. VI. UPDATES Tracie McBride Memorial Park Renovations The following update was for the committee in an email from Mr. Paul Palzer: The work at Tracie McBride Memorial Park should be completed fully by the meeting. The only items I’m waiting on are the touch up painting and the class 5 gravel near the pump house. I did talk with Harlan about the whirl and he stated the mounting instructions call for installation from 6-18” above the fall protection. We are at 18” if you level out the sand and I questioned him why we were not informed of the height preference and stated his installer only gave us the height of the curbing as their only direction for height. He said that installation instructions should have been sent to City Hall 2 of 4 Parks & Recreation Committee Meeting Minutes July 2, 2008 weeks prior to the delivery and I know that both Andy and I called him to receive those instructions prior to the equipment delivery, but never received them. Committee Member Harris stated the play structure for the 3 – 5 year olds is in place and appears to be great, but the merry-go-round is installed too high and something needs to be done with that as it is really not usable as it is for the group intended. It is however, the equipment the kids appear to gravitate to. The climbing wall did not get ordered in this phase, but hopefully will be ordered as soon as funding is available. Ms. Stephan suggested requesting funds from Dead Broke Saddle Club who were very generous with donations for the play structure in Laurie LaMotte Memorial Park. Committee Member Harris also stated that Mr. Palzer had told her there was a plexi-glass message board at Public Works which could be installed at the park for community messages. Ms. Stephan will talk to Mr. Palzer regarding this item. Committee Member Harris requested Public Works raise a few of the swings a couple of links. Ms. Stephan will pass this on. The basket ball hoop could use a coat of paint and a hoop. Council Member Lee volunteered to take care of this project himself. Hidden Spring Park Mr. Mark Statz, City Engineer requested adding an item under updates regarding the rain garden draw- down test. He stated Mr. Palzer would have a memo summarizing the results of the test for the committee to review. Mr. Palzer emailed the following update: Monday, June 23, 2008 at 9:00 a.m. Chris Long (Bonestroo) and I filled the rainwater garden to the overflow outlet level. The weather was dry for two days and when I observed the rainwater garden on Wednesday morning at 9:00 a.m. and it was dry except for a small amount of water near the inlet that is lined with rocks and creates a small pool. The rainwater garden appears to meet the new rule of 48 hours for filtering and the plants that are located in the garden appear to be doing well. The following update was from Mr. Dallas Larson following the Wednesday, June 25, 2008 City Council meeting: The Council approved the Hidden Spring Park shoreline work, which was designed by Gregg Thompson and will be constructed by Natural Shore Technologies, Inc. Mr. Thompson will monitor the construction and Bonestroo will drop to the background, except to pay for the work. Mayor Capra had asked the committee to consider adding some type of pump to the spring at Hidden Spring Park so there would actually be sufficient water flow. Chairperson Seeley asked Committee Member Haiden if he would be willing to do research on what are the options available for this and report back to the committee. Committee Member Haiden said he would look into this. The committee would like to see the spring continue to be natural if possible and it was suggested Committee Member Haiden start by contacting Barett Well Drilling. Chairperson Seeley discussed with the committee many of the items that were on the City Engineer’s punch list to be repaired at the park which have yet to be taken care of. The committee members are quite frustrated at the lack of action on some of these items such as the divots in the trail and parking lot at both Laurie LaMotte Memorial Park and Hidden Spring Park caused by the contractor and reported by Public Works since last August when the contractor’s equipment was actually still at the 3 of 4 Parks & Recreation Committee Meeting Minutes July 2, 2008 site. There are many small items that have not been resolved. Chairperson Seeley will do another walk through and submit a list to Mr. Mark Statz, City Engineer and copy Mr. Dallas Larson, City Administrator and Mr. Paul Palzer, Public Works Director. 2009 Fete des Lacs 8K Run Committee Member Branch has been researching the potential for the Parks & Recreation Committee to sponsor an 8K Run around Centerville Lake as part of 2009 Fete des Lacs. Originally looking at a larger event of perhaps 1,000 entrants, Committee Member Branch’s research dictated setting sights lower for the inaugural run at 250 entrants. The committee can help reduce costs in a couple of areas such as promotions with the graphic design done by committee members. Committee Member Branch’s draft budget is approximately $4,000 with this cost potentially being recouped with a $20 entry fee and possibly by obtaining sponsors, though the sponsors may be more difficult to find with the first annual run. Eventually the committee is hopeful that this will be a fund raiser for the Parks & Recreation Committee. The reason this is coming to City Council at this time is to get preliminary approval to be included in the Fete des Lacs budget so the committee can know whether to move forward. There is a publication called ‘Running Minnesota’ which is published annually each fall by the Minnesota Distance Running Association with all the following year’s Minnesota races included. The information needs to be to the association some time in August to be included. This would be the most complete form of advertising for the race. Motion was made by Committee Member Branch, seconded by Chairperson Seeley to request City Council consider budgeting $4,000-$5,000 for the 2009 Fete des Lacs 8K Run, to be potentially recouped from entry fees and sponsors.All in favor. Motion carried unanimously. Battle of the Bands/Boards – Ollie & Company Committee Member Lee updated the committee on Battle of the Boards/Bands. There were only two (2) bands involved in the Battle of the Bands, as three (3) bands cancelled prior to the event. The event was well attended with approximately 50 participants in the Battle of the Boards. All the committee members in attendance thought the event was a success. Theft/Vandalism at Wheels Skate Park There was some discussion as to the recent vandalism with graffiti at Laurie LaMotte Memorial Park. Council Member Lee thought making an announcement about the vandalism at the Battle of the Boards/Bands would be beneficial since so many community youth would be there and it was hoped they could be encouraged to police themselves. There was no vandalism prior to the event, but graffiti reoccurred shortly after. A backpack with a camera in it was stolen at the event and reported to the police. Vice-Chairperson Amundsen reported there were kids climbing on the roof of the pavilion at Hidden Spring Park as the picnic tables were removed off the cement which enable the kids to get onto the roof. Ms. Stephan will request Public Works move the tables back under the pavilion. VII. ADJOURNMENT Motion was made by Committee Member Haiden, seconded by Committee Member Branch, Amundsen to adjourn the July 2, 2008 Parks & Recreation Committee Meeting at 8:25 p.m. All in favor. Motion passed unanimously. 4 of 4