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HomeMy WebLinkAbout2008-09-03 P & R Minutes Approved Parks & Recreation Committee Meeting Minutes 09-03-08 PARKS AND RECREATION COMMITTEE MEETING MINUTES Wednesday, September 3, 2008 - 6:00 p.m. Pursuant to due call and notice thereof, the Parks & Recreation Committee of the City of Centerville held the regularly scheduled Wednesday, September 3, 2008 meeting at City Hall, 1880 Main Street. Present: Chairperson Suzanne Seeley Vice-Chairperson Kevin Amundsen Committee Member Lori Harris Committee Member Patrick Branch Committee Member Savannah Lee Committee Member Mark Haiden Absent: Committee Member Kevin Selander Council: Council Liaison Tom Lee Staff: None __________________________________________________________________________________ I. CALL TO ORDER 1. Roll Call Chairperson Seeley called the September 3, 2008 Parks & Recreation Committee Meeting to order at 6:35 p.m. II. SET AGENDA Chairperson Seeley requested a discussion ofNourishment of Park Lawns be added to the agenda under Committee Business. Motion was made by Vice-Chairperson Amundsen, seconded by Committee Member Harris to set the agenda with the above addition. All in favor. Motion carried unanimously. III. APPEARANCES Kate Bronson, Chain of Lakes YMCA, Review of Summer Programs Kate Bronson of Chain of Lakes YMCA reviewed this summer's programs offered by the YMCA at Laurie LaMotte Memorial Park. 23 children attended the first session, 18 children attended the second session. Costs were $1,543 more than what was collected by the attendance fees, as a result, YMCA requested a City contribution of $2,000. Motion was made by Chairperson Seeley, seconded by Committee Member Haiden to 1 of 4 Parks & Recreation Committee Meeting Minutes 09-03-08 recommend City Council approve payment of $1543 to the Chain of Lakes YMCA for the 2008 summer program costs. All in favor. Motion carried unanimously. IV. CONSIDERATION OF MINUTES August 6, 2008 Parks and Recreation Committee Meeting Minutes Chairperson Seeley requested sentences be reworded to clarify meaning under Trail Priorities in paragraphs 3 and 4 on page 3 of 5. Also correct typographical errors in paragraph 5, same page. Motion was made by Committee Member Branch, seconded by Vice-Chairperson Amundsen, to approve the August 6, 2008 Parks & Recreation Committee Meeting Minutes with the above corrections. All in favor. Motion carried unanimously. V. COMMITTEE BUSINESS Additional Lighting Request at Tracie McBride Memorial Park A resident adjacent to Tracie McBride Memorial Park requested additional lighting be considered for the park. The Parks & Recreation Committee Members individually toured the parks and Tracie McBride Memorial Park and Eagle Park are the only parks without a street light in the immediate vicinity of the entrance. Chief Makela's opinion strongly favored adding a light to the park per the following email: I definitely recommend more lighting at the Tracie McBride Memorial Park. As I recall there is only one small light there and more lights detour loitering and vandalism. The additional light will allow officers to see the park area to enforce the 10 PM closing time. Thanks for asking for our input. Robert A. Makela Motion was made by Chairperson Seeley, seconded by Committee Member Branch to recommend City Council consider adding a street light on Fox Run near the park’s parking lot as a safety/security precaution. It will also provide a more uniform look for our parks. All in favor. Motion carried unanimously. Nourishment of Park Lawns Mr. Paul Palzer, Public Works Director, informed Chairperson Seeley that the city employs Chem Lawn in our parks. This is very undesirable as they use phosphorus that leech directly into the ponds/lakes. The Parks & Recreation Committee request permission to research and acquire a more eco-friendly source to manage our park lawns. Great efforts have been made by this community to protect our ponds and lakes and allowing the use of phosphorus in our parks undermines that effort. Assuming City Council will reconsider; the committee is investigating and will make a recommendation as soon as possible. VI. UPDATES Tracie McBride Memorial Park Renovations 2 of 4 Parks & Recreation Committee Meeting Minutes 09-03-08 The last two major park projects have had issues with design and/or contactor workmanship that may have been reduced or eliminated with better communication with and oversight by Public Works. While Public Works Staff workload may be an issue, the Parks & Recreation Committee would like to discuss how to improve the outcome of our projects, better track progress and repairs. The committee requests this topic of ‘Communications with Public Works’ be added to the upcoming Joint Work Session Agenda. Issues discussed for Public Works: Add grass seed over the drain tile. Add rain gutters over drinking fountain. Re-grade picnic table area. When will the message board be installed in place of the faux window? Anchor the bike rack. Spring toys re-installed. Benches installed. Play panel for structure replaced. Move the sign toward the entry (under the new street light). Parks & Recreation to add flower bed around building. Contractor issues: Paint on play structure is very sloppy, poor workmanship. Merry Go Round MUST BE LOWERED, it is unacceptable. Lack of preparation under sod. The Parks & Recreation Committee would request a meeting to discuss these maintenance issues with Mr. Palzer and Public Works Staff. Chairperson Seeley, Vice-Chairperson Amundsen and Committee Member Harris would like to be present, as well as any Council Members who may want to attend. The committee discussed adding the climbing wall to the park with money from Dead Broke Saddle Club’s Charitable Gambling Funds. Motion was made by Committee Member Harris, seconded by Chairperson Seeley to recommend City Council approve the purchase of a climbing wall, not to exceed the $5,200 the Parks & Recreation Committee received from the Dead Broke Saddle Club Charitable Gambling Funds. The climbing wall to be Midwest Playscapes/Playworld RB5-510 or equivalent (12'-10" long X 2'-11" wide X 8’0" high. All in favor. Motion carried unanimously. Hidden Spring Park The committee discussed some ongoing issues with Hidden Spring Park. The snow fence is falling apart; will Bonestroo repair or remove the fence? When will the plants be installed? When will the swing be repaired? These questions will be passed on to Mr. Mark Statz, City Engineer. 3 of 4 Parks & Recreation Committee Meeting Minutes 09-03-08 Fete des Lacs 2009 Centerville Lake Walk/Run Discussion was had regarding the design and ad deadlines for this event. Drinking Fountain at Laurie LaMotte Memorial Park The committee was under the impression a drinking fountain was to be installed when the pavilions were being installed and question when will this be done? VII. ADJOURNMENT Motion was made by Committee Member Haiden, seconded by Committee Member Branch to adjourn the September 3, 2008 Parks & Recreation Committee Meeting at 9:00 p.m. All in favor. Motion passed unanimously. 4 of 4