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HomeMy WebLinkAbout2008-09-10 CC - ApprovedCITY OF CENTERVILLE CITY COUNCIL MEETING September 10, 2008 Pursuant to due call and notice thereof, the City of Centerville held its regularly scheduled meeting on September 10, 2008, at 6:30 p.m. PRESENT: Mayor Mary Capra Council Member Linda Broussard-Vickers ~ ~ Council Member Michelle Lakso Council Member Tom Lee O Council Member Jeff Paar ~ ~ STAFF: City Administrator Dallas Larson City Attorney Kurt Glaser City Engineer Mark Statz L CALL TO ORDER Mayor Capra called the September 10, 2008, City Council Meeting to order at 6:34 p.m. II. PUBLIC HEARING(S) None III. APPROVAL OF AGENDA Mayor Capra made the following additions to the Agenda: Consent A..~, Item 1 -Added: Page 9 Awards/Presentations/A~pearances -Added: Item 1 Centerville Lion's Request to Use Old Public Works Site, 7087 - 20th Avenue, for 2008 Haunted House (October 17, 18, 24, and 25, 2008) New Business, Item 2 -Added: a. Parks & Rec. Research ofNon-Phosphorus Fertilizer in Parks New Business -Added: Item 5 Parks & Recreation Recommendation to Purchase Rock Climbing Wall from Midwest Playscapes/Playworld RBS-510 or Equivalent -Not to Exceed $5,200 (Conditioned Upon Funds Provided By Deadbroke Saddle Club Donation) New Business -Added: Item 6 Parks & Recreation Committee Recommendation for an additional $693 for YMCA Summer Programs - (Payable to YMCA) -Council Approved $1,000 in February Page 1 of 10 City of Centerville City Council Meeting September 10, 2008 Announcements/LJpdates -Added: Item 2 Park Updates (Mark Statz), a. Trade McBride Renovations, b. Hidden Spring, and c. Laurie LaMotte -Drinking Fountain Announcements/LJpdates -Added: Item 3 Republican National Convention/Centerville Volunteers (Capra) Announcements/LJpdates -Added: Item 4 CERT/Citizen Corps. Council (Capra) Mayor Capra removed the following from the Agenda: Discussion Items -Removed Item 5 Public Works/Engineering Oversight of Park Projects Motion by Council Member Broussard-Vickers, seconded by Council Member Lee, to approve the September 10, 2008, Agenda as amended. All in favor. Motion carried unanimously. IV. APPROVAL OF MINUTES Au u.~ st 13, 2008, City Council Work Session Meeting Minutes Motion by Council Member Paar, seconded by Council Member Lee, to approve the August 13, 2008, City Council Work Session Minutes as presented. All in favor. Motion carried unanimously. 2. Au u.~ st 27, 2008, City Council Meeting Minutes Mayor Capra made the following change to the August 27, 2008, City Council Meeting Minutes: Page 2, second paragraph: Changed Julie Raymond to Julie Riemen. Motion by Council Member Broussard-Vickers, seconded by Council Member Lakso, to approve the August 27, 2008, City Council Meeting Minutes, as amended. All in favor. Motion carried unanimously. V. CONSENT AGENDA 1. City of Centerville Au u.~ st 28, 2008, throu.~h September 10, 2008, Claims 2. Centennial Fire District Claims throu.~h September 2, 2008 Motion by Council Member Paar, seconded by Council Member Broussard-Vickers, to approve the Consent Agenda as presented. All in favor. Motion carried unanimously. VL AWARDS/PRESENTATIONS/APPEARANCES Page 2 of 10 City of Centerville City Council Meeting September 10, 2008 1. Centerville Lions Club Request to use Old Public Works Site, 7087 - 20th Avenue, for 2008 Haunted House (October 17, 18 & 24, 25, 2008 Mr. Keiselhorst, from the Lions Club, stated that last year the Lions Club was able to utilize the Waterworks facility for their haunted house; however, they can not utilize it in the coming years so they are requesting permission to use the Old Public Works Site, or the warming house at Laurie LaMotte Memorial Park for their Haunted house. Mr. Keiselhorst added that they would also like to do free hay rides. Motion by Council Member Broussard-Vickers, seconded by Council Member Paar, to approve the Centerville Lions Club's request to use the warming house at Laurie LaMotte Memorial Park for the 2008 Haunted House (October 17, 18 & 24, 25, 2008), subiect to final approval by the Fire Chief. All in favor. Motion carried unanimously. VII. OLD BUSINESS None III. NEW BUSINESS Draft 2009 Fee Schedule Motion by Council Member Lakso, seconded by Council Member Paar, to table the Draft 2009 Fee Schedule until the next City Council Meeting. All in favor. Motion carried unanimously. 2. Res. #08-024 -Proposed 2009 Budget & Tax Levi City Administrator Larson stated after the initial levy is adopted, that the levy can go down but not up. Mayor Capra stated that this is up from last year. Councilmember Paar stated that the reduction in Local Government Aid does not hurt the City, since the city received so little, the Council would not see huge spikes up and down. City Administrator Larson reported that a significant element of the Local Governent Aid formula is based on the age of housing stock. Since most of the housing in Centerville is newer than 1940 the formula doesn't benefit Centerville. Mayor Capra read the Resolution to the City Council. She reported that there will be a Budget Hearing on December 10, 2008, and the continuation date is December 17, 2008 at 6:30 p.m. Page 3 of 10 City of Centerville City Council Meeting September 10, 2008 Motion made by Council Member Lee, seconded by Council Member Lakso to approve Res. #08-024 -Proposed 2009 Budget & Tax Levy. All in favor. Broussard Vickers Opposed. Motion Carried (4/1). a. Parks & Rec. Research of Non-Phosphorus Fertilizer in Parks Councilmember Lee reported that Public Works Director Paul Palzar recommended the use of Chemlawn on the park lawns. He stated that Chemlawn is exempt from non-phosphorus rules, and there has been deep concern raised about that. Discussion ensued about other nourishments that do not contain phosphorus and are possibly less expensive than Chemlawn. Councilmember Lee stated that Parks & Rec. would like permission to research other options and possibly get away from Chemlawn. Councilmember Lakso recommended that they put the next Chemlawn treatment on hold. Councilmember Paar recommended also asking Chemlawn if they have any non- phosphorus treatments. Councilmember Lakso stated that Chemlawn is also very expensive, and it would be good to look at other options. Councilmember Lee stated that the runoff is not just water, and they would not want it to spread to people's lawns. City Engineer Statz stated that they would be getting water from under the surface. Mayor Capra stated that the best treatment would be to put runoff water back into the ground. City Engineer Statz replied that there are a few measures they are looking at to take care of that. He stated that the biggest one is to take water out of the middle of the pond, which will go through a second pond to a third pond, so it will have a lot of treatment Discussion ensued. 3. Planning & Zoning Commission Recommendation for Site Plan Approval - Mortenson Construction, 6812 - 20th Avenue South Councilmember Broussard-Vickers reported that Mortenson Construction is looking at buying the location on the corner of 20th and Cedar for astorage-type yard. Mortenson Construction would like a provisional Site Plan approval. The concern is that the last Page 4 of 10 City of Centerville City Council Meeting September 10, 2008 building would not be completed for 5-10 years. The issue is trying to get approval, so they can make long range planning. City Attorney Glaser stated that the timeframe is too long, and a lot of things could change in that time. He stated that it would be unrealistic to make agreement that extends that long. Mayor Capra stated that there would be a concern about future drainage requirements. Councilmember Broussard-Vickers inquired how this could be guaranteed that far into the future. City Attorney Glaser stated that, if they bind themselves to this today, it could cause problems down the road. Councilmember Lee stated that there are things beyond this Council's control. Councilmember Broussard-Vickers stated that she does not believe any City could give Mortenson that type of guarantee. City Engineer Statz stated that he would be all right with initial site plan and, if that is agreeable with Mortenson, they could go forward. He stated that the future Council would see that it was looked upon favorably by the past Council. Councilmember Paar stated that he would not like to turn businesses away that want to come to Centerville. Mr. Barry Morgan, representing Mortenson Construction, stated that they are looking at 2015 for the 2"d Phase. He added that there is flexibility with the site, as they will only be using 70% of it. Councilmember Paar inquired about what the Planning and Zoning Commission thought about this request. Councilmember Broussard-Vickers replied that they thought it was great, that it met all the conditions, and that the building was fine. Mayor Capra inquired whether Mortenson is looking at just a Site Plan approval. Councilmember Broussard-Vickers stated that, if they could do the first and second building within 10 years, it would be subject to the current building codes. City Attorney Glaser stated that the City has the desire to approve it but is asking how to assure needed flexibility. Page 5 of 10 City of Centerville City Council Meeting September 10, 2008 Councilmember Paar inquired whether it would work for Mortenson if the Council could approve the first two phases. Mr. Morgan indicated that would work for them. City Attorney Glaser stated that he would recommend approval to 2015 only. Councilmember Paar stated that he feels good about this being awell-known company. He stated that he would like them to know that the City Council would like to work something out. Councilmember Broussard-Vickers inquired as to what would be required other than the Site Plan. Mr. Morgan replied that a building permit would be the only other thing required. City Engineer Statz stated that, as of today, the City is comfortable with the Site Plan. w auu^ vvc Luc ~i~c i ^au ^v^ 111V1 LG11JV11 <.V11JL1 U4L1V11 a~ voic - cv civcuuc wu~u a~ recommended by the Planning and Zoning Commission. All in favor. Motion approved unanimously. 4. Ms. Kelly Vasatla, Edward Jones Transient Sales/Solicitors License - 1 Month City Administrator Larson reported that everything looks fine with this application. Motion by Council Member Broussard-Vickers, seconded by Council Member Paar, to approve the 1-Month Transient Sales/Solicitors License for Ms. Kelly Vasatla, Edward Jones. All in favor. Motion approved unanimously. 5. Parks & Recreation Recommendation to Purchase Rock Climbing Wall from Midwest Playscapes/Playworld RBHS-510 or Equivalent -Not to Exceed $5,200 (Conditioned Upon Funds Provided By Deadbroke Saddle Club Donation Councilmember Lee reported that Parks & Rec. does not yet have the money from the Deadbroke Saddle Club. He stated that this year's revitalization originally called for a climbing wall, but it was pulled out due to a shortage of funds. Parks & Rec. would like to put it back in. He added that this would be a good-sized wall. City Administrator Larson stated that an expenditure of funds would have to be approved by the City Council. Mayor Capra stated that Park and Rec needs to be in a meeting to make a decision as a Committee. She added that they can hold a special meeting, if they want to do that. Page 6 of 10 City of Centerville City Council Meeting September 10, 2008 Motion by Council Member Broussard-Vickers, seconded by Council Member Paar, to approve the Parks and Recreation's recommendation to purchase arock-climbing wall, RBHS-510 or Equivalent -Not to exceed $5,200 (Conditioned Upon Funds Provided By Deadbroke Saddle Club Donation). All in favor. Motion approved unanimously. 6. Parks & Recreation Committee Recommendation for an additional $693 for YMCA Summer Programs - (Payable to YMCA -Council Approved $1,000 in Februar Councilmember Lee clarified that this request for additional funds is for this past summer's programs. He stated that early spring, 2008, the Council authorized a $1,000 expenditure. He added that Parks & Recreation are now $1,500 shy of what they need, and they are requesting help from the City Council. Councilmember Lee stated that 42 kids benefited from this, and they had a good turnout, considering it was the first year. He stated that this year, Parks & Recreation did not have much of an Operating Budget, and they will use part of next year's Operating Budget to fund these programs. Mayor Capra inquired whether they have some funds left in the EDC Budget. Councilmember Broussard-Vickers inquired whether the participants pay anything. Councilmember Lee replied that yes, they do, but this is just starting up. Councilmember Paar stated that they had originally committed to $1,000 for Parks & Recreation. Mayor Capra stated that she would like to see the Letter of Agreement the Parks & Recreation Committee/Council had with the YMCA. Councilmember Paar replied that there was no Agreement, the Parks & Recreation/Council had made a commitment of $1000 to offer programs in Centerville. Councilmember Broussard-Vickers stated that the Council made its contribution and that should be all. Motion by Council Member Lakso, seconded by Council Member Broussard-Vickers, to deny making an additional contribution of $693 for YMCA Summer Programs. All in favor. Motion passed unanimously. IX. ANNOUNCEMENTS/UPDATES 1. City Administrator, Mr. Dallas Larson Page 7 of 10 City of Centerville City Council Meeting September 10, 2008 City Administrator Larson reported that during construction on Main Street, the construction crew hit a gas main again when digging. 2. Park Updates (Mark Statz~ a. Trade McBride Renovations Councilmember Lee reported that, when walking through the site, a series of workmanship issues were noted. He stated that a lot have been taken care of; however, the touch-up paint is not acceptable. Also, regarding the merry-go-round, the vendor said all they have to do is lower it 3 inches, but the only good fix would be to pull the slab and redo it from the ground up. Discussion ensued. City Administrator Larson stated that the vendor would reinstall the merry-go- round, and they are talking about bringing it down to 12" for 2-5 year olds. Councilmember Lee stated that, if they are going to lower it, it should be lowered to a better level. He acknowledged that it would be a big job to do it. He stated that they were told the contractor did not get the installation instructions from the vendor. City Administrator Larson stated that the contractor wants to do more work within the City, so they will fix it. Mayor Capra stated that she would like to see list of things Parks & Recreation feels the contractor should do. Councilmember Paar stated that he is opposed to the contractor going down to 12 inches and thinks it should go down to the minimum of 6 inches. City Administrator Larson stated that they need to be cautious on how they direct it to be lowered. They should specify that it should go as low as it can go within the safety standards. Councilmember Paar stated that there are also other items need to be fixed. Motion by Council Member Broussard-Vickers, seconded by Council Member Lakso, to direct the vendor to fix the merry-go-round grade to the lowest level allowed by the safety standards. All in favor. Motion passed unanimously. City Administrator Larson replied that they need to make sure they had funds allocated for that work. Page 8 of 10 City of Centerville City Council Meeting September 10, 2008 b. Hidden Spring City Engineer Statz reported that the plantings for the rain garden are now installed. He stated that they put in about 400 plants, in addition to what survived, and some spot replacements were done. He stated that the drinking fountain was straightened and they got the contractor to fix the trail, which was not a structural problem but a surface scar. He reported that the project is now nearing completion. c. Laurie LaMotte - Drinking Fountain Councilmember Lee stated that no drinking fountain has been installed in LaMotte Park, which should have been done. He stated that he is not sure what happened. blican National Convention/Centerville Volunteers Mayor Capra reported that during the Republican National Convention there were peaceful demonstrators from Centerville as well as volunteers that worked at the Convention, and she is proud of Centerville's citizens. She added that items are being collected to bring to the Anoka Historical Society from Centerville. 4. CERT/Citizen Corp. Council Mayor Capra reported that she has discussed this with Councilmember Lakso. She stated that they have volunteer and police service and a neighborhood watch, but they need to formulate a Citizen Corp Council. She stated that this needs to be done as part of their Grant. Mayor Capra stated that she will go to Lexington and Circle Pines City Councils to see who will serve on it. It will be beneficial to have affiliate partners, so they know who has the ability to do what. She added that she has been asked by the Citizens Corp. Organization to participate in a discussion in November. She stated that there will be more to come regarding this issue. Councilmember Lakso stated that anyone is welcome, and they can get more information from the website. Mayor Capra stated that she wanted to congratulate Councilmember Lakso for recruiting new CERT members to work with. Mayor Capra stated that the Lions Club expressed an interest, so she will be meeting with them. She added that the League of Minnesota Cities (Mike Erickson from Hugo) contacted Councilmember Lee requesting some sort of training for their elected officials. Planning and Zoning Commission -Variances Page 9 of 10 City of Centerville City Council Meeting September 10, 2008 Councilmember Broussard-Vickers stated that the Planning and Zoning Commission had discussions about variances. She suggested that they try to stop looking at variances, and instead look at changing the setbacks if they feel these request should be approved. She stated they had two back-to-back requests for variances that were similar. Some of the Planning and Zoning Commissioners think being that strict is not the way to go. Councilmember Broussard-Vickers stated that the Planning and Zoning Commission has been notified of the Joint Meeting. 6. Parks & Recreation -Next Year's Festival Run Councilmember Lee stated that next year's Festival Run is being discussed, and it will be about 8K. He believes there will be a huge turnout. 7. Fire & Steering Committee Councilmember Paar stated that the Retirement Party for Chief Milo Bennett turned out great. Some officials spoke about Chief Bennett, and he received agold-plated ax and a $600 gift certificate (from Councils, and Fire Fighters private contributions). Councilmember Paar stated that the number of people that turned out was a tribute to his character. Chief Bennett's son also spoke. Councilmember Paar stated that Chief Milo Bennett was the most laid back guy, but he had a great way of getting things done. The theme was his quiet confidence and the Retirement Party was a good send off for him Clean-Up Day Mayor Capra stated that citizens asked about having aClean-Up Day. She suggested that along with the Clean-Up Day, citizens should be able to bring hazardous items of which they want to dispose. X. ADJOURNMENT Motion by Council Member Paar, seconded by Council Member Lee, to adiourn the September 10, 2008, City Council Meeting. All in favor. Motion carried unanimously. Mayor Capra adjourned the September 10, 2008, City Council Meeting at 7:50 p.m. Transcribed by: Bonita Kaska, Recording Secretary Timesaver Off Site Secretarial, Inc Page 10 of 10