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HomeMy WebLinkAbout2005-10-12 CC CITY OF CENTERVILLE CITY COUNCIL MEETING OCTOBER 12, 2005 6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled meeting on October 12, 2005, at City Hall, 1880 Main Street. PRESENT: Mayor Capra Council Member Lee Council Member Lakso Council Member Paar (6:37 p.m.) Council Member Terway ABSENT: None. STAFF: City Attorney Mr. Hoeft City Engineer Mr. Peterson City Administrator Mr. Larson I. CALL TO ORDER Mayor Capra called the October 12, 2005, City Council meeting to order at 6:30 p.m. II. SET AGENDA The following items were added to the Agenda: Correct date for both Minutes to September 28, 2005. Correct Consent Agenda item 1, claim dollars. Correct Consent Agenda item 6, dollars to $5,951.75. New Business: Add Mound Trail water main extension $6,439; Supporting the requirement of a holding a Referendum for the funding of a sports stadium; and Establishing hook-up charges for the Mound Trail water and/or sewer mains. Executive Session following approval of the agenda for legal counsel, items to be discussed are pending litigation: Royal Oaks Realty and forfeiture of Ford F350 truck. Motion by Council Member Lee, seconded by Council Member Lakso to approve the Agenda as amended. All in favor. Motion carried unanimously. Council recessed to closed session at 6:35 p.m. City of Centerville Council Meeting Minutes October 12, 2005 Council reconvened the meeting at 7:30 p.m. III. APPROVAL OF COUNCIL MINUTES 1.September 28, 2005 City Council Meeting Minutes This item was considered later in the agenda. 2.September 28, 2005 City Council Work Session Meeting Minutes This item was considered later in the agenda. IV. CONSENT AGENDA 1.City of Centerville September 29, 2005 through October 12, 2005 Claims 2.Centennial Fire District September 29, 2005 Claims 3.Centennial Fire District Quarterly Claim 4.State Fire Aid Disbursement to Centennial Fire District - $149,114.00 5.Attendance of the Financial Management Training – Finance Director - $20 6.Maguire Iron Pay Request #12 - $8,552.53 (Water Tower Project) These items were considered later in the agenda. V. AWARDS/PRESENTATIONS/APPEARANCES 1. Anoka County Commissioner Rhonda Sivgarajah (CSAH14 Widening Project- MOU) This item was considered later in the agenda. 2. Mr. Terry Sweeney – Use of 1694 Sorel Street (Lions Haunted House) Mr. Sweeney stated he is present on behalf of the Centerville Lions Club and is requesting permission to use the building at 1694 Sorel Street for this years haunted house. Council Member Lakso asked if they are also asking to use the area for a hayride. Mr. Sweeney replied correct and if any damages occur they will be taken care of. Motion by Council Member Lee, seconded by Council Member Terway to approve the Centerville Lions Club’s use of 1694 Sorel Street for purposes of conducting their haunted house and hayrides for October 21, 22 28 & 29, 2005. All in favor. Motion carried unanimously. 1. Anoka County Commissioner Rhonda Sivarajah (CSAH14 Widening Project- MOU) Page 2 of 12 City of Centerville Council Meeting Minutes October 12, 2005 Ms. Sivarajah stated the MOU is a concept plan and the joint powers agreement binds the City and County. Council Member Lee asked if a non-signature on the agreement would prevent the County from going ahead with the plans. Ms. Sivarajah replied if the final design is not approved, the County could move ahead to the next phase but would have to go through an arbitration process and it could eventually be abandoned. She added all details are not possible until the final design phase because it fine-tunes all the details in the project. Mayor Capra stated the City needs to put in items that state if they change; the City needs notification before signing the joint powers agreement. Ms. Sivarajah replied they are hoping the process moves forward quickly because there are parcels of land that need to be acquired by September 1 of next year; otherwise federal funds are at risk. Mayor Capra asked for an explanation of economic remnants. Ms. Sivgarajah replied an adjacent property owner could make a swap with land depending on the property value. Mayor Capra asked about stormwater runoff. Ms. Sivarajah replied the issue has previously been discussed and the County is willing to work with the City. Mayor Capra asked about the cost of the trail. Mr. Larson replied he asked Anoka County Parks to take over the trail; however, they indicated they are not prepared to do so but will help the City in applying for grant funds. Mayor Capra asked about the property behind City Hall. Mr. Larson replied the County was going to initiate an appraisal and hopefully it can still be a part of the mix. Ms. Sivgarajah replied the County has asked for that parcel to be given for the project. Mayor Capra asked about the crossing of Main Street. Ms. Sivarajah replied if there is a trail to Main Street they would be open to having a sign and striping. Council Member Terway commented with the fuel costs increasing and the longer that there is a disagreement; the greater the cost of the project and the less funding that will be received. Ms. Sivarajah replied as the project has developed, costs have increased. She added the County should have responded in a timely manner. st Council Member Lakso asked if she sees any significant changes with 21 Avenue or medians. Ms. Sivarajah replied she does not see the medians changing or a stoplight at st 21 Avenue. Council Member Lee stated the project is being done to move traffic from A to B, but there needs to be significant changes to the MOU. He added the project is happening to the City not for the City. Page 3 of 12 City of Centerville Council Meeting Minutes October 12, 2005 Council Member Paar stated Centerville is the most affected City of the project. He added he is in favor of the project but feels it will be redone in the future. Ms. Sivgarajah stated the scope of the project has changed drastically and it will impact the City; however, benefits include cost savings on items such as water and sewer. She added the MOU needs to be signed in order to start the final design. VI. PUBLIC HEARINGS 1.Mr. Don Martin – 6923 Tourville Circle – Yard Cleanup/Special Assessment - $627.50 Motion by Council Member Lakso, seconded by Council Member Paar to open the public hearing at 8:10 p.m. All in favor. Motion carried unanimously. There was no one wishing to speak. Motion by Council Member Lee, seconded by Council Member Lakso to close the public hearing at 8:11 p.m. All in favor. Motion carried unanimously. Motion by Council Member Terway, seconded by Council Member Lee to approve the special assessment of $627.50 as presented. All in favor. Motion carried unanimously. VII. NEW BUSINESS 1.Resolution #05-045 – Appointment of Police Chief This item was considered later in the agenda. 2.Resolution #05-046 – Fund Closeout 2005 This item was considered later in the agenda. 3.Planning and Zoning Commission Recommendation Regarding Snowmobile Use (Ordinance #17-A) Ordinance #87 This item was considered later in the agenda. 4.Change Order #1 – Mound Trail Water Main Extension This item was considered later in the agenda. 5.Resolution #05-047 - Supporting the Requirement of Holding a Referendum for the Funding of a Sports Stadium (Vikings) This item was considered later in the agenda. Page 4 of 12 City of Centerville Council Meeting Minutes October 12, 2005 6.Resolution #05-048 - Establishing Hook-Up Charge to Mound Trail Water and/or Sewer Mains This item was considered later in the agenda. VIII. OLD BUSINESS 1. Dock/Bridges – Drainage/Utility Easements (Reconsider?) Council Member Paar stated this issue was discussed at the last meeting, noting the consensus was to consider bridges the same as docks. Motion by Council Member Paar, seconded by Council Member Lee to recall the original motion for the removal of bridges in drainage/utility easements. All in favor. Motion carried unanimously. Council Member Paar stated bridges must be accessed for drainage/utility easements, but they need to have a permit and an inspection by Public Works. He added bridges should be downscaled such as with no railings. Council Member Lee suggested the problem might lie with the size of the easement. Mr. Peterson replied usually the amount of easement granted is due to the depth or width. Mr. Larson stated an agreement needs to be signed that if the bridge needs to be moved for the City, the property owners would it. Mayor Capra replied Council could write guidelines to protect the City. Council Member Terway stated a structure is fine if that is the only way to access land but the City needs to ensure bridges are not popping up all over town. He added they should be allowed only with a written agreement and permit, noting the owner pays all costs incurred if the City has to go in and maintain. Council Member Paar stated Public Works could verify the necessity. Mr. Larson stated if insurance is required, permits should be renewed annually to ensure owners have insurance. Council Member Paar asked what if the property owner sells their property. Mr. Larson replied the encroachment agreement should be recorded. Council Member Lakso how many accommodations will the City be making. Mr. Larson replied he believes there is less than a dozen. Council Member Lee asked how many are a necessity? Mayor Capra replied all of them that she is aware of. Page 5 of 12 City of Centerville Council Meeting Minutes October 12, 2005 Mayor Capra stated there needs to be proof of necessity guidelines, an encroachment agreement, an annual permit, and insurance requirements. Motion by Council Member Terway, seconded by Council Member Paar to direct Planning & Zoning Commission to prepare guidelines regarding bridges – drainage/ easements. All in favor.Motion carried unanimously. Motion by Council Member Lee, seconded by Council Member Terway to defer any action until further notice. All in favor. Motion carried unanimously. 2.Mr. Richard S. Carlson & Assoc. Request for Reduction of Letter of Credit nd (Hunters Crossing 2 Addition) This item was considered later in the agenda. 3.Sedona Homes (Centerville Office Park) – Comprehensive Sign Plan This item was considered later in the agenda. 4. Sedona Homes (Centerville Office Park) – Boundary Landscaping Mr. Larson stated the proposal was reviewed and approved providing they stop at the back of the building so there is room for grading and drainage. The property will be fenced at a later date. Mr. Larson added that Sedona Homes is doing the landscaping at their own expense; therefore, the motion should include that they need to maintain the drainage. Council Member Lakso stated the developer should maintain trees. Mr. Hoeft replied concerns are maintenance and upkeep, and space assessment needs. Mayor Capra stated if encroaching on City property, there must be some kind of agreement. Motion by Council Member Terway, seconded by Council Member Lee to direct Staff to prepare an agreement approving Sedona Homes (Centerville Office Park) boundary landscaping with the stipulation the developer maintains drainage and trees at their expense, and then to the association, as presented. All in favor. Motion carried unanimously. 3.Sedona Homes (Centerville Office Park) – Comprehensive Sign Plan Mr. Larson stated the Planning Commission recommended approval of a proposed internally lit, monument type sign with a changeable board, a second sign in phase II; and a sign on each building space with the name of the tenant. Page 6 of 12 City of Centerville Council Meeting Minutes October 12, 2005 Motion by Council Member Terway, seconded by Council Member Paar to approve Sedona Homes (Centerville Office Park) comprehensive sign plan as presented. All in favor. Motion carried unanimously. Council Member Lakso asked if there would be a sign stating the management contact information. Sedona representative replied any tenant could provide this information. IX. ANNOUNCEMENTS/UPDATES 1.City Administrator, Mr. Dallas Larson This item was considered later in the agenda. 2. 1601 LaMotte Drive – (Update) This item was considered later in the agenda. 3. Downtown Redevelopment Planning (Update) This item was considered later in the agenda. 4. Correspondence This item was considered later in the agenda. III. APPROVAL OF COUNCIL MINUTES 1. September 28, 2005 City Council Meeting Minutes th Mayor Capra requested the following changes: On page 3 of 9, 12 paragraph, change th do to does. On page 5 of 9, 5 paragraph, change the Mayor to a Council Member. On th page 6 of 9, paragraph 2, add these between allowing and docks. On page 8 of 9, 15 paragraph, change EDA to EDC. Motion by Council Member Lee, seconded by Council Member Paar to approve the September 28, 2005 City Council Meeting Minutes as amended. All in favor. Motion carried. 2.September 28, 2005 City Council Work Session Meeting Minutes Motion by Council Member Lee, seconded by Council Member Paar to approve the September 28, 2005 City Council Work Session Meeting Minutes as presented. All in favor. Motion carried (Terway abstained). Page 7 of 12 City of Centerville Council Meeting Minutes October 12, 2005 IV. CONSENT AGENDA 1.City of Centerville September 29, 2005 through October 12, 2005 Claims 2.Centennial Fire District September 29, 2005 Claims 3.Centennial Fire District Quarterly Claim 4.State Fire Aid Disbursement to Centennial Fire District - $149,114.00 5.Attendance of the Financial Management Training – Finance Director - $20 6.Maguire Iron Pay Request #12 - $8,552.53 (Water Tower Project) Council Member Lakso requested that claim check 20693 be removed for discussion. Motion by Council Member Lakso, seconded by Council Member Paar to approve Consent Agenda Items 2 through 6 as presented. All in favor. Motion carried unanimously. Council Member Lakso asked what is the City paying for. Mr. Larson replied the company provides a service to the City. Motion by Council Member Lakso, seconded by Council Member Terway to approve Consent Agenda Item 1 as presented. All in favor. Motion carried unanimously. VII. NEW BUSINESS 1. Resolution #05-045 – Appointment of Police Chief Council Member Lee stated Council was previously asked if they would like to consider and appoint the interim police chief as police chief. He added the Centennial Lakes Joint Powers Governing Board unanimously would like to approve the appointment. Motion by Council Member Terway, seconded by Council Member Paar to approve Resolution #05-045 as presented. All in favor. Motion carried unanimously. 2. Resolution #05-046 – Fund Closeout 2005 Mr. Larson stated this resolution provides the opportunity to close funds that have been on the books for several years; all requirements have been met. He added the reason some funds have minus dollars is because the project ran over but assessments were already established so there is no opportunity to recover these dollars. Motion by Council Member Lee, seconded by Council Member Paar to approve Resolution #05-046 as presented. All in favor. Motion carried unanimously. Page 8 of 12 City of Centerville Council Meeting Minutes October 12, 2005 7.Planning and Zoning Commission Recommendation Regarding Snowmobile Use (Ordinance #17-A) Mr. Larson stated this ordinance is an amendment by the Planning & Zoning Commission. He noted a sub-committee was created to resolve conflicts between property owners and snowmobilers and they came back with recommendations after a public hearing. Specifically, the ordinance notes a direct route in and out and the banning of studs. Another recommendation suggests the City help in enforcing the rules by provide pamphlets with rules and signage. Council Member Lakso asked about hours of operation and if the concern is noise. Mr. Larson replied use is restricted after certain hours; noise is one of the issues. Council Member Paar noted this ordinance is one step closer to banning snowmobiles. Motion by Council Member Paar, seconded by Council Member Lee to approve Ordinance #87 amending Ordinance #17-A (Snowmobiles). All in favor. Motion carried unanimously. 8.Change Order #1 – Mound Trail Water Main Extension Mr. Peterson stated this change order enables the pipeline to be increased. Motion by Council Member Lee, seconded by Council Member Terway to approve Change Order #1 as presented. All in favor. Motion carried unanimously. 9.Resolution #05-047 - Supporting the Requirement of Holding a Referendum for the Funding of a Sports Stadium (Vikings) Mayor Capra stated the resolution supports holding a referendum, as stated by law, for the funding of a sports stadium. She suggested only the City of Blaine look at doubling their sales tax to 1.5% and vote on the referendum because they would benefit. Council Member Paar requested on Now Therefore Be It Resolved, government be changed to governing. Motion by Council Member Lakso, seconded by Council Member Paar to approve Resolution #05-047 as presented with the one minor word change. All in favor. Motion carried unanimously. 10.Resolution #05-048 - Establishing Hook-Up Charge to Mound Trail Water and/or Sewer Mains Mr. Larson stated the project is moving forward as planned. A few property owners asked what hooking on costs would be. The proposed final cost is $4,850 in lieu of an Page 9 of 12 City of Centerville Council Meeting Minutes October 12, 2005 assessment, which does not provided a service line to the property line; the property owners will have to pay for this as an additional cost. Motion by Council Member Terway, seconded by Council Member Lee to approve Resolution #05-048 as presented. All in favor. Motion carried unanimously. VIII. OLD BUSINESS (Continued) 2. Mr. Richard S. Carlson & Assoc. Request for Reduction of Letter of Credit nd (Hunters Crossing 2 Addition) Mr. Larson stated the development agreement provides for a letter of credit for completed items. He added some items were not completed; therefore, the numbers were adjusted and agreed upon with the developer. Mr. Peterson stated he is comfortable with the credit amount. Mayor Capra asked what is the actual dollar amount. Mr. Peterson replied $135,450.00. Motion by Council Member Lee, seconded by Council Member Paar to approve Mr. Richard S. Carlson & Assoc., request for reduction of letter of credit as presented. All in favor. Motion carried unanimously. IX. ANNOUNCEMENTS/UPDATES 1.City Administrator, Mr. Dallas Larson Mr. Larson stated a Rice Creek permit has been submitted for the backage road. There is a list requesting items to be done, whereby, one is soil borings in the amount of $1980, which dollars were previously authorized to covers this. He added they would like to do borings before the ground freezes. Mayor Capra asked about a time frame. Mr. Larson replied hopefully by the end of the year. He added if Council wants to authorize up to an additional $15,000 the rest could be completed and the City would be able to recover these costs. Motion by Council Member Lee, seconded by Council Member Lakso to approve an additional $15,000 in expenditures as presented. All in favor. Motion carried unanimously. 2. 1601 LaMotte Drive – (Update) Mr. Larson stated at the last meeting Council authorized the submittal of a purchase agreement. The check was sent back noting they gave the City their price and that there were items in the agreement they did not like, such as the deed. There is the perception if Page 10 of 12 City of Centerville Council Meeting Minutes October 12, 2005 the City buys the lot it reduces the value of the lot next door. He added he would like to th meet on October 18 and see if they are able to negotiate. Mayor Capra stated she is comfortable with the meeting. Council Member Lee asked if the City is moving forward with eminent domain. Mr. Larson replied it would be deferred. 3. Downtown Redevelopment Planning (Update) Council Member Terway stated there were definite opinions discussed during the meeting; there will be controversy but the redevelopment needs to move forward. Mr. Larson stated the strongest opinions given were by those who live closest to the proposed development area and should be weighed heavily. Council Member Lakso stated this is grant money; it is not coming out of the general fund. Council Member Lee stated this is a decision for the community as a whole. Council Member Lakso stated the Park and Rec Commission is looking at play structures. Council Member Lee stated the Police Commission talked about not getting a grant but still need a back up generator. Council Member Paar stated the EDC still has not met. 4. Correspondence Mayor Capra reviewed correspondence with Council and Staff. Council recessed to closed session at 9:38 p.m. X. CLOSED EXECUTIVE SESSION– PERFORMANCE APPRAISAL (6 MONTH) – CITY ADMINISTRATOR Transcribed by: Cheryl Felix, Recording Secretary TimeSaver Off Site Secretarial, Inc. The City Council of Centerville, Minnesota met in a closed session on Wednesday, October 12, 2005, at 10:00 p.m. in City Hall. Present were Mayor Mary Capra, Council members Richard Terway, Michelle Lakso, Tom Lee and Jeff Paar. Also present were Administrator Dallas Larson and Jim Hoeft, City Attorney. The purpose of the closed meeting was to complete a six-month personnel evaluation of City Administrator Dallas Larson. Page 11 of 12 City of Centerville Council Meeting Minutes October 12, 2005 The Council discussed their impressions of City Administrator, Dallas Larson during the employment interview and asked for feedback from Mr. Larson on how things have been going. Mr. Larson indicated that he felt that the position was a good fit and thought that things have gone very well. Mr. Larson was excused from the meeting. The Council completed their written evaluation forms and discussed the evaluation process. The meeting was reopened to the public at 10:15 p.m. The Council reported the results of its review to City Administrator Larson, each in turn expressing their opinions on how he had met their expectations. Motion by Council Member Terway, seconded by Council Member Paar that City Administrator Larson be given a satisfactory review and that due to exemplary performance and in recognition of Council’s satisfaction with Mr. Larson’s work, his salary be increased to an annual rate of $77,500 effective with the next pay period and receive cost of living adjustments commencing 2006 similar to other staff. All in favor. Motion carried unanimously. XI. ADJOURNMENT The meeting was adjourned at 10:20 p.m. Dallas Larson, City Administrator Page 12 of 12