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Home My WebLink About2008-11-24 CC ~enifk 'Estafiisfm[ 1857 CITY COUNCIL MEETING AGENDA Monday, November 24, 2008 6:30 p.m. OPEN FORUM 6:30 p.m.: An opportunity for members of the public to address the City Council on items not on the current agenda. Items requiring Council action may be deferred to staff or Boards and Commissions for research and future Council Agendas if appropriate. You will be limited to two (2) minutes and we ask that you conduct yourself in a professional, courteous manner, and refrain from the use of profanity. Failure to abide by this policy may result in the loss of your privilege to speak. Persons wishing to speak will be required to complete a sign-up sheet and give it to the Mayor or a Staff person by 6: 15 p.m. I. CALL TO ORDER at 6:30 p.m. or shortly thereafter 1. Roll Call II. PUBLIC HEARING(S) III. APPROVAL OF AGENDA IV. APPROVAL OF MINUTES 1. November 12, 2008 Special City Council Meeting Minutes (Pages 1-10) V. CONSENT AGENDA 1. City of Centerville November 13,2008 through November 25, 2008 Claims (Page 11) 2. Centennial Fire District Claims through November 19, 2008 (Page 12) Centennial Lakes Police Department Claims through November 13, 2008 (Pages 13-15 3. Encroachment Agreement - Fence, Mr. & Mrs. Keith Hembre -1641 Dupre Road (Pages 16-20) 4. Mr. Tedd Peterson, Public Works Maintenance Technician - Successful Completion of Performance Review & Year 9 5. Superseding, Perpetual Easement - Rice Creek Watershed District- Associated with Backage Road & Anoka County Ditch 55 (Pages 21-25) VI. A W ARDSIPRESENT A TIONS/APPEARANCES VIII. OLD BUSINESS IX. NEW BUSINESS 1. Burschville Construction, Inc. Final Pay Request & Change Order #5 for Closeout - Backage Road/21 st Avenue Utility & Street Improvements - $30,829.55 (Pages 26-28) 2. A.J. Ross Pay Request #2, Storm Damage City Buildings - $24,498 (pages 29-30) 2. Liquor License Renewal (page 31) a. Kelly's - On-Sale & Sunday 3. Tobacco License Renewal a. Kelly's b. CenterMart x. ANNOUNCEMENTSIUPDATES 1. Finance Director, John Meyer a. Downtown LightinglBusiness Promotion b. Livable Communities Demonstration Account Funding Recommendations - Redevelopment of Block 8 (Pages 32- 35) c. Citizen Corps. Council (Capra) XII. ADJOURNMENT * * REMINDERS * * Rice Creek Watershed District Meeting (Hardwood Creek TMDL) - November 20,2008,6:30 p.m. Rice Lake Centre, 7032 - 13ih Street N., Hugo, Minnesota City Council Meeting - November 24, 2008, 6:30 p.m. Council Chambers (moved due to Thanksgiving) November 27, 2008 - THANKSGIVING Council Work Session Meeting - December 1,2008,6:30 p.m. - Council Chambers (Discussion 2009 Street Improvement Project) Special Council Meeting - December 2, 2008, 6:00 p.m. - (Truth in Taxation Hearing & Resolution Calling for a Public Hearing on January 7, 2009) Planning & Zoning Commission Meeting - December 2, 2008, 6:30 p.m. Council Chambers Parks & Recreation Committee Meeting - December 3, 2008, 6:30 p.m. Council Chambers City Council Meeting - December 10, 2008, 6:30 p.m. Council Chambers 1-35 W/E Coalition Meeting - December 11,2008,6:30 p.m. Running Aces Harness Track, 15201 Zurich Street N.E., Columbus, MN 55025-7908 City Council Meeting - December 30, 2008, 6:30 p.m. Council Chambers (moved due to Christmas) CHRISTMAS - December 25, 2008 - City Hall Closed , HAPPy NEW YEAR - January 1, 2009 - City Hall Closed .. Special Council Meeting - January 7, 2009 (Tentatively), 6:30 p.m. - St. Genevieve's Community Parish, 6995 Centerville Road (Special Assessment Hearing for the 2009 Street Improvement Project) CITY OF CENTERVILLE CITY COUNCIL MEETING November 12, 2008 Pursuant to due call and notice thereof, the City of Centerville held its regularly scheduled meeting on November 12,2008, at 6:30 p.m. PRESENT: Mayor Mary Capra Council Member Linda Broussard-Vickers J1 Council Member Michelle Lakso ~@ruJ(D\~ Council Member Tom Lee A Ii\ rO)rQ) 0 '\1'\:3 Council Member JetIPaar rJl@1.'J ~lf' City Administrator Dallas Larson If\J City Attorney Kurt Glaser City Engineer Mark Statz STAFF: Prior to the start of the November 12 City Council Meeting, the Council met to interview two candidates for the Planning & Zoning Commission vacancy (current)/vacancy (January 2009). The candidates interviewed were: 1. Mr. James Wekseth, 1832 Fox Run (Interviewed at 6:00 p.m.) 2. Mr. Jesse Lange, 7363 Peltier Circle (Interviewed at 6:15 p.m.) I. CALL TO ORDER Mayor Capra called the November 12, 2008, City Council Meeting to order at 6:35 p.m. II. APPROVAL OF AGENDA Mayor Capra made the following additions to the Agenda: Added III. PUBLIC HEARING, Item 1, Delinquent Sewer/Water/Garbage Services Certification! Assessments Payable in 2009 UnderV. CONSENT AGENDA, Item 1, added Page lla. Under VII. OLD BUSINESS, added Item 1, Un-declare Linda Broussard-Vickers Day- Res. #05-021 Under VIII. NEW BUSINESS, added Item 7, Appointment of Planning & Zoning Members Under IX. ANNOUNCEMENTSIUPDA TES, added Item 2, Police Governing Board - Written Statement - 11/10/08 Page 1 of 10 1- - - - City of Centerville City Council Meeting November 12,2008 Under IX. ANNOUNCEMENTSIUPDATES, added Item 3, Council Goals/Objectives 2009 Motion by Council Member Broussard- Vicken. seconded by Council Member Lee. to aDDrove the November 12. 2008. Ae:enda as amended. All in favor. Motion carried unanimouslv. III. PUBLIC HEARING 1. Delinquent Sewer/Water/Garbage Services Certification/Assessments Payable in 2009 Mayor Capra opened the Public Hearing at 6:36 p.m. City Administrator Larson stated that letters were sent to all residents approximately 14 days prior to the Public Hearing date. Mayor Capra asked if anyone would like to make a comment regarding this Public Hearing. No one came forward to speak. Motion by Council Member Broussard-Vickers. seconded by Council Member Lee to close the Public Hearine:. All in favor. Motion carried unanimously. Mayor Capra closed the Public Hearing 6;37 p.m. IV. APPROVAL OF MINUTES 1. October 22. 2008. City Council Meeting Minutes Mayor Capra made the following change to the October 22, 2008, City Council Meeting Minutes: On Page 2 of 6, Changes to Minutes, Second Paragraph, change "Eagle Trail" to "Eagle Pass. " Councilmember Lee made the following change to the October 22, 2008, City Council Meeting Minutes: Page 6 of 6, under Adjournment, in the Motion for Adjournment, the titles of those making and seconding the motion should be changed from "Commissioner Paar" and "Commissioner Broussard-Vickers" to "Council Member Paar" and "Council Member Broussard-Vickers." Motion by Council Member Lee. seconded by Council Member Paar. to aDDrove the October 22. 2008. City Council Meetine: Minutes. as amended. All in favor. Motion carried unanimouslv. Page 2 of 10 City of Centerville City Council Meeting November 12, 2008 2. November 5. 2008. Special City Council Meeting Minutes Motion bv Council Member Broussard-Vickers. seconded bv Council Member Lee. to approve the November 5. 2008. Special City Council Meetine: Minutes. as presented. All in favor. Motion carried unanimouslv. V. CONSENT AGENDA 1. City ofCenterville October 23.2008. through November 11.2008. Claims 2. Centennial Fire District Claims through October 31. 2008 3. Encroachment A!Ueement - Fence. Mr. & Mrs. Douglas & Julie Thompson -1669 Lakeland Circle 4. December 1. 2008 - December 1. 2009. Animal Control Services Agreement - Otter Lake Animal Care Center 5. Mr. John Meyer. Finance Director - Successful Completion of Performance Review & Year 4 (Grade 12. Step 9) 6. Res. #08-029 - Delinquent SewerlW ater/Garbage Services Certification! Assessments Payable in 2009 Motion bv Council Member Broussard-Vickers. seconded bv Council Member Paar. to approve the Consent Ae:enda as presented. All in favor. Motion carried unanimouslv. VI. A W ARDS/PRESENTATIONS/APPEARANCES 1. Mr. Terry Sweeney - Centerville Lions Use of 7087 - 20th Avenue Storage for Haunted House Items Mr. Terry Sweeney thanked the City Council for the use of the Warming House for the Lions' use for the Haunted House. He requested that the Centerville Lions be allowed to use the old Public Works Building for storage of the Haunted House items until they are able to find a suitable place to store them. Mayor Capra replied that the City is looking at renting out part of the building. She inquired as to how much space the Lions Club would need. She also suggested that, as an alternative, they may be able to use the storage container that the City owns. Mr. Sweeney replied that there would not be a lot to store. They had already purchased an old semi-trailer for storage of some items. City Administrator Larson suggested that Mr. Sweeney speak with the Public Works Director. . Page 3 of 10 City of Centerville City Council Meeting November 12, 200S Mr. Sweeney reported that the Centerville Lions collected a lot of food for the food shelf. He stated that they had a Boy Scout troop leader and a couple scouts helping, along with some people from Eagle Brook Church. Motion bv Council Member Lee. seconded bv Council Member Lakso. to allow Public Worb Director Palzer and the Citv Staff accommodate the temDorarv storaee needs of the Centerville Lions. All in favor. Motion carried unanimouslv. VII. OLD BUSINESS 1. Un-declare Linda Broussard-Vickers Dav - Res. #05-021 Councilmember Broussard-Vickers requested that this resolution be rescinded. Motion bv Council Member Lee. seconded bv Council Member Labo. to rescind Resolution #05-021 reeardine Linda Broussard-Vickers Dav. All in favor. Motion carried unanimouslv. VIII. NEW BUSINESS 1. Parks & Recreation Committee's Request to Make Final Payment to Veit & Company for Hidden Spring Park Renovation Councilmember Lee reported that the Parks & Recreation Committee did a walk-through of the Hidden Spring Park renovation and found that everything appeared to be completed. City Engineer Statz reported that the amount of the final payment was $17,633.67. Motion bv Council Member Lee. seconded bv Council Member Broussard-Vickers. to aDDrove the f"Ifth and final Davment of $17.633.67 and close out the contract with Veit & ComDanv for the Hidden SDrine Park Renovation. All in favor. Motion carried unanimouslv. 2. Res. #08-XXX - Calling for a Public Hearing on Special Assessments for the 2009 Street Improvement Proiect City Administrator Larson displayed a slide, which showed the impact of the 2009 Street and Utility Project on non-specially assessed properties. He reported that the City's portion of the Project's cost is $2.8 million or $268,000 annually. The annual cost of the levy for a $250,000 house would be approximately $152 per year, and the cost for a business, with a $250,000 market value, would be approximately $305 per year. Mayor Capra reported that at the Special City Council Meeting on November 5, the Council looked at the potential of pulling the water portion out of the assessment and the costs recouped through connection charges as they are used. She inquired whether there was any information regarding this request. Page 4 of 10 City of Centerville City Council Meeting November 12, 2008 City Attorney Glaser stated that if the Council wished to do so, all the water improvement could be removed from assessments on the project. He suggested that they should change how this is done in the future for everyone by possibly including a trunk fee. City Administrator Larson suggested that they may want to review this in more detail at a workshop. Mayor Capra suggested having a Workshop on Monday, December 1, which was previously the tentative date for a Public Hearing on assessments for the project. Action to set a public hearing could be on the agenda for the December 2 Truth in Taxation meeting. Discussion ensued. City Engineer Statz reported that January 27,2008 is the deadline to award the contract. Councilmember Broussard-Vickers and Mayor Capra questioned whether the 2009 Street Project could be added to the Agenda for the December 2 Taxation Meeting. City Administrator Larson stated that it could. Discussion ensued. The Council concured to tentatively schedule the Public Hearing on January 7, 2009, with January 6 as a possible back-up date. Councilmember Broussard-Vickers stated that she would desire to see the proposed assessment amounts prior to consideration. Mayor Capra stated that this would be changing their policy for going forward. She added that she is concerned about possibly setting a precedence and being fair to people in the 2004 Project. Motion bv Council Member Lee. seconded bv Council Member Broussard-Vickers. to table consideration of the call for a Public Hearine: on Special Assessments for the 2009 Street Improvement Proiect until after the City Council has met to discuss it further. All in favor. Motion carried unanimously. City Engineer Statz reminded the Council that the City has 90 days (the last day being January 27, 2009) to award the contract, and the Council will have to allow time to have the Public Hearing before that date also. 3. Res. #08-030 - Submission of Safe Routes to School Grant Application City Administrator Larson stated that this will be the City's third attempt to get a tunnel crossing under CSAH 14 approved, to provide children with a safe route to school. He added that this will be the City's last chance to submit this request as the county road reconstruction will be completed early next summer. Page 5 of 10 City of Centerville City Council Meeting November 12, 2008 Councilmember Lee stated that this would require more work on CSAH 14, and it would slow the current progress. He expressed concern for the businesses along CSAH 14. City Engineer Statz stated that the Finance Director had a conversation with the County Engineer who appeared to be in favor of the project. Mayor Capra inquired whether this could be in conjunction with completing the remainder of CSAH 14. City Engineer Statz replied that it would be a separate bid process. Councilmember Lee stated that if the tunnel was approved, it would be desirable to have the City start with that before they finish the work on CSAH 14. City Engineer Statz stated that there are a lot of timing issues that would need to be worked out. Discussion ensued. Councilmember Paar stated that the City applied for this, knowing CSAH 14 was being reconstructed. Mayor Capra suggested that they can apply for and the grant, if it is approved, they could then decide whether to accept it. Motion bv Council Member Paar. seconded bv Council Member Lee. to aDD rove Res. #08-030 - Submission of Safe Routes to School Grant ADDlication. All in favor. Motion carried unanimous Iv. 4. Res. #08-031 - Preliminary Action on the City's 2030 Comprehensive Plan City Administrator Larson stated that there is a memo in the Council's packet, suggesting the next steps regarding the City's 2030 Comprehensive Plan, and a Resolution has been prepared. City Administrator Larson stated that, if the City gets their plan in before most of the other communities, they should get it back quickly (March). He stated that they could then hold a Public Hearing and take final action to approve the Plan.. Councilmember Broussard-Vickers stated that she needs to disqualify herself from voting on this because it would have an affect on her property. City Attorney Glaser stated that this resolution would have a positive impact on Councilmember Broussard-Vicker's property, so her vote would not count in the tally. It would have to be approved at least 3 out of 4. Mayor Capra stated that the City Council would like to thank Bonestroo' s staff for working with them. She added that it was a job well done. Page 6 of 10 City of Centerville City Council Meeting November 12, 2008 Motion bv Council Member Lakso. seconded by Council Member Paar. to adopt Res. #08-031 - Preliminary Action on the Citv's 2030 Comprehensive Plan. Motion passed (4/0/1). Council Member Broussard-Vickers did not vote on the matter to the conflict of interest.. 5. Request for Council Consideration for Staff to Commence 2008-2009 Business Directory City Administrator Larson reported that in the past, the City has worked in conjunction with Media Junction on providing the City's Business Directory to all property owners and new residents. Staff is requesting direction on whether to commence the process for the upcoming 2009-2010 edition. Councilmember Paar stated that he felt with the re-construction of CSAHI4, businesses would appreciate the opportunity to advertise their businesses. Motion bv Council Member Lee. seconded by Council Member Paar. to approve Citv Staff commencinl! with the 2008-2009 Business Directory. All in favor. Motion carried unanimously. 6. Council Consideration of Regional Trail Maintenance Along CSAH 14 City Administrator Larson stated that with the completion of the trail in the downtown area, Council may want to consider plowing the snow and keeping the trail clear as the County does not do routine maintenance of regional trails. Administrator Larson questioned the length of maintenance to the west. Councilmember Lee stated that he sees a lot of people using and enjoying that area on a regular basis. Councilmember Broussard-Vickers suggested that it be maintained as far as the City limits. She also suggested that the Council be informed if there was a staffing issue. Motion by Council Member Lee. seconded by Council Member Broussard-Vickers. to direct Citv Staff to remove snow from the Rel!ional Trail alonl! CSAH 14 to the entrance to Rice Creek Rel!ional Park. All in favor. Motion carried unanimouslv. 7. Appointment of Planning & Zoning Commission Members Both Mr. James Wekseth and Mr. Jesse Lange were interviewed on November 12, prior to the City Council Meeting. Motion bv Council Member Lee. seconded by Council Member Broussard-Vickers to approve the appointment of Jim Wekseth and Jesse Lanl!e to the Planninl! & Zoninl! Page 7 of 10 City ofCenterviIle City Council Meeting November 12, 2008 Commission. Dursuant to meetine: requirements of Ordinance and Policv set forth bv the City of Centerville. AD in favor. Motion carried unanimouslv. IX. ANNOUNCEMENTSIUPDATES 1. City Administrator. Mr. Dallas Larson a. Special Recognition of Election JudgeslPublic Works Staff/St. Genevieve's Staff & the Public City Administrator Larson reported that the Election went very well, and the Judges did a fine job. Councilmember Lee stated that he heard one complaint that the lines were chaotic at 7 a.m. He suggested that for future elections the lines be better organized. Mayor Capra stated that City Clerk Teresa Bender did an outstanding job organizing the Election. There was a great turnout of both registered and new registrants. Mayor Capra stated that she would like to thank City Clerk Bender and the Staff. City Administrator Larson stated that they would also be sending thank you letters to the Judges involved and to St. Genevieve's for sharing their facilities. Councilmember Lee stated that he would like to thank the people of Centerville also. He stated that Centerville's percentage of voter turnout was the highest in the State and possibly the highest nationally as well. b. Lighting Ceremony for the Downtown Area City Administrator Larson stated that the City would like to have a lighting ceremony for the downtown area following the completion of the light fixtures on the south side of Main Street. City Engineer Statz stated that electrical contractors have been busy working on what they need to get done before the ground freezes, but should be back on this project soon. City Administrator Larson stated that the electrical contractors believe they will be complete with the project around Thanksgiving. He added that the Staff will try to pin that down to a specific date. However, they do not want to have a date they cannot meet. Mayor Capra stated that dignitaries from the County should be considered for participation in this event Page 8 of 10 City of Centerville City Council Meeting November 12, 2008 Discussion ensued. 2. Police Governing Board - Written Statement - 11/10/08 Mayor Capra stated that the Police Governing Board met on November 10, 2008. The Governing Board received a written statement regarding the Chief of PQlice, which raised an issue regarding job performance. Mayor Capra read this written statement to the Council, and said it would be available for the media. She stated that the Governing Board, with the help of Consultants, will be implementing Job Performance Evaluations for all members of the Department. She stated that the Police Governing Board accepted the written statement as this part of the Job Review. The Midwest Community Policing Institute will also be working with them, and they will be proceeding with the entire Department. This will be implemented some time in January. 3. Council Goals/Obiectives 2009 Councilmember Paar stated that the Council has "a lot on its plate," and they have a new Council Member, who wants to jump right in. He suggested that this be covered in a Workshop. Mayor Capra stated that, in February, they could have a separate evening Workshop to look at what was done in the past and what should be done going forward. City Administrator Larson stated that he would send an example of what they had last year and add a few suggestions for 2009. Councilmember Paar suggested that the Council invite The Beard Group to attend a City Council Meeting to give the Council an update on the downtown redevelopment He also suggested having an all Committee Meeting. 4. Parks & Recreation Committee Councilmember Lee reported that the Parks & Recreation Committee met on Wednesday, November 5. He stated that the big issue is signage. He added that this is not getting done, and it needs better follow-up through Public Works. Councilmember Lee stated that a Wa1kI Run activity was discussed. He stated that this event would be an all-day event. Councilmember Lee reported that there were more problems at Eagle Park involving teenager issues. Some of the ideas Officer Dixon had suggested to the Park and Rec. Committee, at a previous meeting, were enacted. Councilmember Lee added that the Committee will work on more lighting and will need assistance from the Public Works Department. The Committee is also in the process of working on additional solutions. 5. Planning & Zoning Commission - Changes to City Code Chapters 150-154 Page 9 of 10 City of Centerville City Council Meeting November 12, 2008 Councilmember Broussard-Vickers stated that the Planning & Zoning Commission held the Public Hearing then passed up to the Council a number of amendments to City Code Chapters 150-154. He added that the Council is waiting on the City Attorney to draft the Ordinances to adopt the changes. x. ADJOURNMENT Motion bv Council Member Paar. seconded bv Council Member Lakso. to adiourn the November 12. 2008. City Council Meetin2. All in favor. Motion carried unanimouslv. Mayor Capra adjourned the November 12, 2008, City Council Meeting at 7:37 p.m. Transcribed by: Bonita Kaska, Recording Secretary TimeSaver Off Site Secretarial, Inc. Page 10 of 10 tervi[[e CITY OF CENTERVILLE 11/21/0810:45AM Page 1 'Esta6fi.,;/;/..'d' },8..':;7 *Check Summary Register@) Name 10100 MAIN STREET BANK Paid Chk# 023882 A-1 HYDRAULIC SALES & Paid Chk# 023883 ABBA TROPHY Paid Chk# 023884 AFLAC Paid Chk# 023885 ANDERSON, ALLEN Paid Chk# 023886 ANDERSON, SHARON Paid Chk# 023887 BARTELS, MARCIA Paid Chk# 023888 BONESTROO, ROSENE, Paid Chk# 023889 BURSCHVILLE CONSTRUCTION Paid Chk# 023890 CENTENNIAL LAKES POLICE Paid Chk# 023891 CHASE, RICHARD Paid Chk# 023892 CITY OF ST. PAUL Paid Chk# 023893 COMCAST Paid Chk# 023894 DELTA DENTAL Paid Chk# 023895 DUPRE, JOYCE Paid Chk# 023896 ESSEX, NORMA Paid Chk# 023897 FITZGERALD, NANCY Paid Chk# 023898 HACKMAN, JANIS Paid Chk# 023899 Void Paid Chk# 023900 Void Paid Chk# 023901 HEALTH PARTNERS Paid Chk# 023902 HUGO FEED MILL & ELEVATOR Paid Chk# 023903 INTERNATIONAL UNION OF Paid Chk# 023904 KATH, CLIFFORD Paid Chk# 023905 KEY AUTOMOTIVE SERVICE Paid Chk# 023906 KONICA MINOL TA BUSINESS Paid Chk# 023907 MCMA Paid Chk# 023908 MET. COUNCIL ENV. SERVo Paid Chk# 023909 MEYER, JOHN Paid Chk# 023910 MIDWEST PLAYSCAPES INC. Paid Chk# 023911 MINN. DEPT. OF HEALTH Paid Chk# 023912 OSGOOD, DAVID Paid Chk# 023913 PARRUCCI, JESSICA Paid Chk# 023914 PROSOURCE TECHNOLOGIES Paid Chk# 023915 QUAD AREA CHAMBER OF Paid Chk# 023916 RIVARD ELECTRIC COMPANY Paid Chk# 023917 SAGER, SHIRLEY A. Paid Chk# 023918 SEASHORE, IRENE Paid Chk# 023919 SEELEY, SUZANNE Paid Chk# 023920 SKOOG, DANIEL Paid Chk# 023921 SMITH & GLASER, LLC Paid Chk# 023922 SORENSEN, AMANDA Paid Chk# 023923 SPORES, LINDA Paid Chk# 023924 SPRINT Paid Chk# 023925 Void Paid Chk# 023926 SUNQUIST, SHIRLEY Paid Chk# 023927 THILL, MARY ANN Paid Chk# 023928 TIME SAVER Paid Chk# 023929 VEIT & COMPANY INC. Paid Chk# 023930 XCEL ENERGY Paid Chk# 023931 AJ ROSS CONCRETE & Paid Chk# 023932 AJ ROSS MASONSRY & BEAR Paid Chk# BI-WEEKL Y ACH Check Date NOVEMBER 2008 Check Amt 11/24/2008 11/24/2008 11/24/2008 11/24/2008 11/24/2008 11/24/2008 11/24/2008 11/24/2008 11/24/2008 11/24/2008 11/24/2008 11/24/2008 11/24/2008 11/24/2008 11/24/2008 11/24/2008 11/24/2008 11/24/2008 11/24/2008 11/24/2008 11/24/2008 11/24/2008 11/24/2008 11/24/2008 11/24/2008 11/24/2008 11/24/2008 11/24/2008 11/24/2008 11/24/2008 11/24/2008 11/24/2008 11/24/2008 11/24/2008 11/24/2008 11/24/2008 11/24/2008 11/24/2008 11/24/2008 11/24/2008 11/24/2008 11/24/2008 11/24/2008 11/24/2008 11/24/2008 11/24/2008 11/24/2008 11/24/2008 11/24/2008 11/24/2008 11/24/2008 11/13/2008 Total Checks $85.38 3/4" COUPLER - TRACTOR $35.76 7 X 9 PLAQUE - B. HANSON $32.20 J. MEYER AFLAC $225.00 SAFETY GLASSES -REIMBURSEMENT $145.52 2008 GENERAL ELECTION JUDGE - $193.67 2008 GENERAL ELECTION - JUDGE $106,545.61 GENERAL - SERV THRU 10-18-08 $30,829.55 8 FINAL PYMT - BACKAGE RD & 21 $59,219.46 POLICE SERVICES - NOV. 2008 $223.99 REIMBURSE FOR CLOTHING ALLOWAN $107.78 ASPHALT $66.59 2085 W CEDAR ST - SERV THRU 12 $401.70 DEC. 2008 DENTAL INSURANCE $144.26 2008 GENERAL ELECTION - JUDGE $190.14 2008 GENERAL ELECTION - JUDGE $190.14 2008 GENERAL ELECTION - JUDGE $82.51 2008 GENERAL ELECTION - JUDGE $0.00 $0.00 $3,370.62 DEC. 2008 HEALTH INSURANCE PRE $6.50 SHARPEN CHAIN - LABOR $91.50 A ANDERSON UNION DUES - 11-200 $82.00 2008 GENERAL ELECTION - JUDGE $818.72 BLUE GMC 1 TON - SQUEEKING FRO $565.27 MONTHLY SERVICE/SUPPLY AGREEME $93.75 D. LARSON MEMBERSHIP FOR 5-1-0 $13,530.63 DEC. 2008 WASTE WATER SERVICE $1,071.99 FLEX SPENDING REIMBURSEMENT $5,617.97 ROCK BLOCKS - RB510 $1,542.30 4TH QTR WATER TEST FEES $82.00 2008 GENERAL ELECTION - JUDGE $85.54 2008 GENERAL ELECTION - JUDGE $3,866.42 PROFESSIONAL SERVICES $150.00 2008-09 MEMBERSHIP DUES $165.00 REPLACE LIGHT IN FRONT ENTRY A $215.04 2008 GENERAL ELECTION - JUDGE $108.64 2008 GENERAL ELECTION - JUDGE $193.24 2008 GENERAL ELECTION - JUDGE $190.89 2008 GENERAL ELECTION - JUDGE $13,211.90 CONDEMNATION MATTERS - SERVTH $97.00 REFUND OVER PYMT ON UTILITY BI $190.39 2008 GENERAL ELECTION - JUDGE $242.01 CELL PHONE - SERV THRU 11-14-0 $0.00 $198.88 2008 GENERAL ELECTION - JUDGE $108.64 2008 GENERAL ELECTION - JUDGE $122.50 P & Z MEETING 11-3-08 $17,633.67 5 & FINAL PYMT - 2007 HIDDEN S $3,497.86 1875 FOX RUN - PUMP - SERV TH $9,978.00 REPLACE GUTTES, DOWNSPOUT, FLA $14,520.00 REPLACE GUTTES, DOWNSPOUT, FLA $16,649.62 PAY PERIOD 23 $307,017.75 CENTENNIAL FIRE DISTRICT Check Register FIRE GL Page: 1 GL Posting Period(s): 11/08 . 11/08 Nav 19, 2008 09:27am Check Issue Date(s): 11/01/2008 - 11/19/2008 Per Date Check No Vendor No Payee Invoice Description Inv Amount 11/08 11/12/08 3488 31008 COMCAST CENTERVILLE INTERNET 189.00 M 11/08 11/12/08 3489 160050 PAETEC PHONES STATION 2 400.15 M 11/08 11/19/08 3490 11565 ASPEN MILLS UNIFORM 18.15 FIRE BOOTS 99.95 Total 3490 118.10 11/08 11/19/08 3491 30485 CENTER MART FUEL 242.71 11/08 11/19/08 3492 31008 COMCAST STATION 1 INTERNET 94.00 11/08 11/19/08 3493 31137 CONNEXUS ENERGY ELECTRIC 270.37 11/08 11/19/08 3494 60650 FRATTALLONE'S HARDWARE STORI BLOG CLEANING/MISC 146.53 SUPPLIES 11/08 11/19/08 3495 100100 JEFF'S S.O.S. DRAIN AND STATION 1 TRENCH 310.00 DRAIN CLEANING 11/08 11/19/08 3496 120229 LEAGUE OF MN CITIES SAFETY 101 TRAINING 15.00 11/08 11/19/08 3497 120450 CITY OF L1NO LAKES OCTOBER 26,645.14 REIMBURSEMENTS 11/08 11/19/08 3498 130440 METRO FIRE, INC FLOW TEST 130.00 11/08 11/19/08 3499 130840 MFSCB CERTIFICATION TESTS 780.00 11/08 11/19/08 3500 140700 NORTHLAND FIRE & SECURITY FIRE EXT MTC 496.50 11/08 11/19/08 3501 160550 PUBLIC SAFETY CENTER, INC GLOVESNESTS 270.96 11/08 11/19/08 3502 190850 JERRY STREICH MEAL REIMB 57.94 11/08 11/19/08 3503 200200 TIERNEY BROTHERS, INC POWERPOINT 2,085.27 PROJECTOR 11/08 11/19/08 3504 210232 UN I-SELECT FLOOR DRY 57.71 11/08 11/19/08 3505 220200 VERIZON WIRELESS CELL PHONES 157.18 11/08 11/19/08 3506 240100 XCEL ENERGY OCT ELECTRIC STATION 472.57 2 Totals: 32,939.13 M = Manual Check, V = Void Check CENTENNIAL LAKES POLICE DEPT Check Register POLICE GL Page: 1 GL Posting Period(s): 10/08 - 10/08 Nov 03,2008 12:57pm Check Issue Date(s): 10/10/2008 - 10131/2008 Per Date Check No Vendor No Payee Invoice Description Inv Amount 10/08 10/16/08 6989 31253 COVERALL OF lWlN CITIES, INC CARPET 1,491.00 M CLEANING/FLOOR WAXING 10/08 10/16/08 6990 80250 HEALTH PARTNERS NOVEMBER HEALTH INS 7,811.00 M 10/08 10/16/08 6991 150100 OFFICE MAX CONTRACT, INC OFFICE SUPPLIES 301.71 M 10/08 10/16/08 6992 170180 OWEST PHONE 165.99 M 10/08 10/31/08 6993 31137 CONNEXUS ENERGY SEPT ELECTRIC 1,565.64 M 10/08 10/31/08 6994 40345 DEPUTY REGISTRAR #150 3 FORFEITURES, '92 60.00 M ISUZU, '94 CHEV, '91 ACURA 10/08 10/31/08 6995 150100 OFFICE MAX CONTRACT, INC OFFICE SUPPLIES 10.37 M Totals: 11,405.71 M = Manual Check, V = Void Check CENTENNIAL LAKES POLICE DEPT Check Register POLICE GL Page: 1 GL Posting Period(s): 11/08 - 11/08 Nov 13,2008 08:27am Check Issue Date(s): 11/01/2008 - 11/13/2008 Per Date Check No Vendor No Payee Invoice Description Inv Amount 11/08 11/13/08 6996 10155 ACTION FLEET, INC EQUIP MTC 199.46 SALE OF L1GHTBAR & 175.00 - PARTS EQUIP MTC 151.54 EQUIP MTC 124.88 Total 6996 300.88 11/08 11/13/08 6997 10590 AMERICAN MESSAGING NOV PAGER SERVICE 35.95 11/08 11/13/08 6998 10750 ANOKA COUNTY 3RD QTR CDPD FEES 540.00 SEPT INTERNET ACCESS 631.93 CHARGE Total 6998 1,171.93 11/08 11/13/08 6999 10795 ANOKA COUNTY 2ND QTR ADMIN 153.70 CENTRAL RECORDS PROJ 11/08 11/13/08 7000 10975 ANOKA COUNTY SHERIFF'S OFFICE MIL 0 SHOOT 153.75 11/08 11/13/08 7001 20110 BCA - BTS INTOX 5000 RECERT AS 50.00 INTOX 5000 BASIC AK 225.00 Total 7001 275.00 11/08 11/13/08 7002 30050 CMI,INC. MOUTHPIECES 36.00 11/08 11/13/08 7003 30055 CSK AUTO, INC WINDSHIELD 54.79 FLUID/ANTI-FREEZE 11/08 11/13/08 7004 30063 CP TELCOM PHONES/LONG DIST 350.01 11/08 11/13/08 7005 30480 CENTENNIAL UTILITIES SEPT UTILITIES 436.02 11/08 11/13/08 7006 30900 CITYWIDE WINDOW SERVICES, INC WINDOW CLEANING 85.40 11/08 11/13/08 7007 31253 COVERALL OF TWIN CITIES, INC NOV CLEANING SERVICE 793.43 11/08 11/13/08 7008 31340 CRABTREE COMPANIES, INC LASERFICHE SUPPORT 303.90 11/08 11/13/08 7009 40200 DELL MARKETING l.P. PRINT CARTRIDGES 134.44 11/08 11/13/08 7010 40300 DELTA DENTAL DEC DENTAL 814.15 11/08 11/13/08 7011 40700 DON'S CIRCLE SERVICE, INC OCTOBER VEH MTC 2,550.36 11/08 11/13/08 7012 60650 FRATTALLONES HARDWARE, INC. OFFICE SUPPLY 12.96 11/08 11/13/08 7013 70500 GRAFIX SHOPPE, INC UNIT 108 REPAIR 106.50 11/08 11/13/08 7014 80250 HEALTH PARTNERS DEC HEALTH INS 8,687.80 11/08 11/13/08 7015 100060 JEFF'S BOBBY & STEVES TIRE REPAIR 22.26 11/08 11/13/08 7016 110204 KNOWLAN'S SUPER MARKETS COFFEE/MISC 29.91 11/08 11/13/08 7017 120177 MICHELLE LAKSO CERT SUPPLIES 43.23 CERT SUPPLIES 37.84 SEPT CERT 240.00 TRAININGIPREP HOURS Total 7017 321.07 11/08 11/13/08 7018 120305 LAW ENFORCEMENT TARGETS, INC TARGETS 149.10 11/08 11/13/08 7019 130500 MIDWAY FORD INC VEHICLE PARTS 171.95 11/08 11/13/08 7020 131280 MUL TICARE ASSOCIATES, INC PERSONNEL TESTING 87.00 11/08 11/13/08 7021 140370 NEXTEl COMMUNICATIONS OCT CELL PHONES 212.05 11/08 11/13/08 7022 150100 OFFICE MAX CONTRACT, INC OFFICE SUPPLIES 332.25 OFFICE SUPPLIES 87.80 Total 7022 420.05 11/08 11/13/08 7023 160250 PETTY CASH / EMilY L KIRCHNER POSTAGE 21.59 M = Manual Check, V = Void Check CENTENNIAL LAKES POLICE DEPT Check Register POLICE Gl Page: 2 Gl Posting Period(s): 11/08 - 11/08 Nov 13, 2008 08:27am Check Issue Date(s): 11/01/2008 - 11/13/2008 Per Date Check No Vendor No Payee Invoice Description Inv Amount 11/08 11/13/08 7024 160415 PITNEY BOWES METER RENTAL 104.03 121Q8..2128/09, REFilL CHGS 11/08 11/13108 7025 160517 POSTNET POSTAGE 36.82 POSTAGE 34.24 Total 7025 71.06 11/08 11113/08 7026 170180 QWEST CENTERVILLE PH 165.99 11/08 11/13/08 7027 190170 SAFETY SERVICES, INC C E R T EXPENSES 48.19 C E R T EXPENSES 36.94 Total 7027 85.13 11/08 11/13/08 7028 190330 SEARS REFRIG WATER FILTERS 106.71 11/08 11/13/08 7029 190375 SELECT ACCOUNT OCT SELECT ACCT FEES 25.00 NOV SElECT ACCT FEES 25.00 Total 7029 50.00 11/08 11/13/08 7030 190390 SHRED RIGHT, INC SHREDDING 60.21 11/08 11/13/08 7031 190625 SPEEDWAY SUPERAMERICA llC OCT FUEL 3,898.05 11/08 11/13/08 7032 190795 STELlAR ENERGY SERVICES, INC GENERATOR ANNUAl 1,063.83 SERVICE 11/08 11/13/08 7033 190910 STREICHER'S PRACTICE AMMO 1,088.48 11/08 11/13108 7034 200249 TRANS UNION LLC PERSONNElBKGROUND 12.30 CHECK 11/08 11/13108 7035 210110 UNIFORMS UNLIMITED, INC UNIFORM 103.10 11/08 11/13/08 7036 210127 UNICARE LIFE & HEALTH INS. CO. DEC LIFE/DISABILITY 106.10 11/08 11/13/08 7037 210300 UPPER MIDWEST COMM POLICING PHASE II CONSULTING 5,940.00 PROGRESS BILLING 11/08 11/13/08 7038 230160 WAlLEN-FRIEDMAN & FLOYD, PA LEGAL FEES 168.75 Totals: 30,915.69 M = Manual Check, V = Void Check ENCROACHMENT AGREEMENT AGREEMENT ("Agreement") made this 7th day of November. 2008 by and between the CITY OF CENTERVILLE, a Minnesota municipal corporation ("City"), and Jennifer & Keith Hembre ("Landowner(s)"). RECITALS A. Landowners own in fee as joint tenants the real property situated in Anoka County, Minnesota, legally described as follows ("Subject Property"): 1641 Dupre Road-PIN #23-31-22-33-0065 Lot 12, Block 2 Hunters Crossing r Addition B. Landowners' desire to locate a fence within the right-of-way/drainage and utility easement(s) in their side and rear yard easement(s). Landowners seek permission from the City to encroach in the City's right-of-way/drainage and utility easement. NOW, THEREFORE, IN CONSIDERATION OF THEIR MUTUAL COVENANTS, THE PARTIES AGREE AS FOLLOWS: 1. The City hereby grants Landowners permission to encroach into the City's right- of-way/drainage and utility easement in their side and rear yard easement(s) to the extent indicated on the Site Survey attached hereto as EXHIBIT "A". 1 2. Nothing in this Agreement shall be deemed an abandonment, vacation or waiver of the City's interest in the right-of-way/drainage and utility easement(s). 3. Landowners, for themselves, their heirs, successors and assigns, hereby agree to defend, indemnify and hold the City harmless from all costs and expenses, claims and liability, including attorney fees, relating to or arising out of the grant to Landowners of permission to encroach into the City's right.of-way/drainage and utility easement(s). Landowners further agree to indemnify and hold the City harmless from any damage caused to the Subject Property as a result of maintenance of the City's right-of-way/drainage and utility easement(s), including any damage to the fence caused in whole or part by the encroachment into the City's right-of- way/drainage and utility easement(s). 4. The City does not warrant title or guarantee the continuing right of Landowners to maintain the fence in the City's right-of-way/drainage and utility easement(s). 5. Landowners may not replace the fence in the City's right-of-way/drainage and utility easement(s) if the fence is damaged to more than fifty percent (5()o~) of its fair market value, as measured immediately prior to the damage. 6. The City may direct removal of the fence, at the Landowners' sole cost and expense, upon thirty (30) days written notice if the City determines it has a use for the right-of- way/drainage and utility easement(s) and that the fence interfere with said use. 7. This Agreement shall run with the land and shall be recorded against the title to the Subject Property. 2 CITY OF CENTERVILLE By: lJYI (Lit (I ~.J1J. < Mary Ca Mayo By: Teresa Bender, City Clerk LANDOWNERS Bry,/,-</rl.lbk .) BY:~~ ST ATE OF MINNESOTA ) )ss. COUNTY OF ANOKA ) ..] The foregoing instrument was acknowledged before me this ...!.1- day of N iJJ ""2t:.2m by and Mary Capra, Teresa Bender, Mayor and City Clerk, respectively, of the City ofCenterville, a Minnesota a municipal corporation. ~~/.i7 Notary Public STATE OF MINNESOTA ) ) ss. ) KRIS SWEENEY NOTARY PUBLIC . MINNESOTA My Commission Expires Jan. 31. 201 0 COUNTY OF ANOKA The going instrument was acknowledged before me this ~ day of >&:::;/l1.6.{L $t)Jl , ( I"/( X -<"nA~e , (insert names of individuals who signed document) K -r I W, eM b f'- - (insert single person, husband andtiiii)or? ?). hv~<.,kt.-",J - C_ ----~ - _-<- i_~-<''; Notary Public /J >6 ~~j DRAFTED BY CITY OF CENTERVILLE 1880 Main Street Centerville, MN 55038 ~V1SVJ~~1 fvo~ r~ 3 KP "~l\' -::' '1W~'=SOTA E> ;.lll. ..JI, 0 rc:)II/I3/I/l I /41 C\J ~..... lI) /8 v- ~ ;]" ~fD J I J I t of' ~17 'oV X XC I \1. r f- V iJ -. - ~ {V. V ~V-- ~\ \/ X , - r ( '-. \fJt J\~ \/- ?/ \ Dr) Cl , ~ ~ Die <1W 1011. ./'" ll!I >>c otes Iron Mon Bearing Datum:Assumed Job Jfvey, plan, or report was prepared by me or under I am a duly Registered land Surveyor under the II G. R~~S. INC ~-,,+ Registration No, -f-/$78 712004 10:06:05 AM Jennifer & Keith Hembre 1641 Dupre Road Centerville, MN 55038 City of Centerville, RE: Fence Permit We the neighbors of Jennifer and Keith Hembre, 1641 Dupre Road, Centerville, agree to a 4 ft high cedar picket type fence to be erected on the property lines between our houses. Name ~~~ T Ll'A N~ Address A ~ t2J ~ Telephone ~(P- ~\f6 ~o'-( 10 Signature V~ , Name k!\l'(.h~e- r h ~~~ L Cv-o ++-r Address_l k,:_,~ __t.l _re_ U . Telephone 11 Signature li(U1I)~ , /~ dW~0; 1/-4-0t JCik: //-{p - of{ SUPERSEDING EASEMENT The City of Centerville, a body corporate and political subdivision of the State of Minnesota ("Grantor"), hereby conveys a perpetual easement to the Rice Creek Watershed District, a political subdivision of the State of Minnesota with powers set forth at Minnesota Statutes Chapters 103B and 103D and the drainage authority for Anoka County Ditch 55 pursuant to Chapter 103E ("Grantee"), and Grantee hereby releases and terminates that prior easement over real property owned by Grantor and Sheehy Construction Co., a Minnesota corporation ("Sheehy"), under the terms set forth herein. WITNESSETH WHEREAS, Grantor is the owner in fee of certain real property (the "Grantor Burdened Property") located in Anoka County, Minnesota, legally described as follows: The South Half of the Southwest Quarter of the Northwest Quarter, except the east 330 feet thereof, Section 24, Township 31 North, Range 22 West, Anoka County, Minnesota. WHEREAS, Sheehy is the owner in fee of certain real property (the "Sheehy Burdened Property") located in Anoka County, Minnesota, legally described as follows: The east 330 feet of the South Half of the Southwest Quarter of the Northwest Quarter, Section 24, Township 31 North, Range 22 West, Anoka County, Minnesota. WHEREAS, Grantor and Grantee desire to provide for an easement in perpetuity over a portion of the Grantor Burdened Property in favor of Grantee for the purpose of maintaining Anoka County Ditch 55 across the Grantor Burdened Property. WHEREAS, Grantor and Grantee desire to release and terminate all of the easement Grantee currently holds on the Grantor Burdened Property and Sheehy Burdened Property, except that easement conveyed by Grantor to Grantee in this document. NOW, THEREFORE, in consideration of the premises, for One Dollar and other good and valuable consideration, including the vacation of an earlier easement of record as described ' below, the receipt and sufficiency of which is acknowledged by Grantor, the parties agree as follows: 1. Grantor, warranting its full right and authority to do so, hereby grants to Grantee an easement in perpetuity on and under that real property located within the Grantor Burdened Property legally described as follows (the "Easement Area"): See Exhibit A attached hereto 2. The easement in perpetuity granted herein is for drainage and flowage within the Easement Area and allows Grantee to use the Easement Area to construct, maintain, inspect, repair and reconstruct a portion of the Anoka County Ditch 55 system to convey water across the Grantor Burdened Property. 3. F or the purposes described in paragraph 2, Grantee may operate motorized and non-motorized vehicles and equipment; store equipment and materials; temporarily stockpile spoils, sediments and debris; place and erect temporary structures; and conduct all other activities necessary or convenient for those purposes. Grantee shall pay for or repair any damage to the Grantor Burdened Property caused by its activity on the Easement Area under this easement. Grantee may cross and recross the Grantor Burdened Property at reasonable times and locations in order to conduct any activity authorized under this Easement. 4. Grantor may use the Easement Area for any purpose that does not diminish the hydraulic capacity of the ditch or tile and does not interfere with activity of Grantee under this Easement. 5. This Easement is perpetual without being rerecorded; shall run with and burden the Grantor Burdened Property; and shall be binding on Grantor's representatives, successors and assigns. 6. This Easement, on proper filing and recordation with the Anoka County Property Records and Public Service Department, releases, terminates, supersedes and replaces the Easement filed with said department or its predecessor on September 18, 1997 as Document No. 1297636, which document shall be of not further effect. IN WITNESS WHEREOF, this Easement is executed. GRANTOR: GRANTEE: By Its CITY OF CENTERVILLE By Its 2 ~ STATE OF MINNESOTA ) ) ss. COUNTY OF ) The foregoing instrument was acknowledged before me this _ day of 2006, by and , the and , respectively, of the City of Centerville, a body corporate and political subdivision of the State of Minnesota, on behalf of the body corporate and political subdivision. Notary Public STATE OF MINNESOTA ) 11 .) ss. COUNTY OF 'f1l'\.bk,o- ) The foregoing instrument was acknowledged before me this /2- day of ( L 1<.. I , 2006, by A~rew c_\. Co.n~.\~\ ~t, the ~(le"b1c9..-e\'o.-r- of t~k Watershed District, a political subdivision of the ~ate of Minnesota with powers set forth at Minnesota Statutes Chapters 103B and 103D and the drainage authority for Anoka County Ditch 55 pursuant to Chapter 1 03E, on behalf of the political SUbdiviSion.~ THEReSAMSTAS'CA ~ NOTARVPUBlIC-M1NNESOTA Notary PublIc MY COMMl~ EXPIRES 141-10 THIS INSTRUMENT WAS DRAFTED BY: BARNA, GUZY & STEFFEN, LTD. (CMS) 400 Northtown Financial Plaza 200 Coon Rapids Boulevard Minneapolis, MN 55433 (763) 780-8500 330946 1 3 Exhibit A Permanent Drainage and Utility Easement A Permanent Easement for Drainage and Utility purposes, over, under and across the South Half of the Southwest Quarter of the Northwest Quarter of Section 24, Township 31 North, Range 22 West, Anoka County, Minnesota, described as follows: Beginning at the Southwest Corner of said South Halfi thence North 00 degrees 26 minutes 23 seconds West, assumed bearing along the west line of said South half of the Southwest Quarter of the Northwest Quarter, 82.30 feet; thence South 75 degrees 03 minutes 57 seconds East, 38.38 feet; thence northeasterly 125.79 feet along a non-tangential curve concave to the southeast having a radius of 155.00 feet, central angle of 46 degrees 29 minutes 53 seconds and having a chord bearing of North 53 degrees 01 minutes 56 seconds East; thence tangent to last described curve North 76 degrees 16 minutes 52 seconds East, 141.59 feet; thence northeasterly and northerly 73.66 feet along a tangential curve having a radius of 55.00 feet and having a central angle of 76 degrees 44 minutes 05 seconds; thence North 00 degrees 27 minutes 12 seconds West, tangent to last describe curve 22.88 feet; thence North 88 degrees 58 minutes 42 seconds East, 17.00 feet; thence North 00 degrees 27 minutes 12 seconds West, 410.33 feet to the north line of said South half of the Southwest Quarter of the Northwest Quarter; thence North 88 degrees 56 minlltp~ 17 ~P.l:ondc; Fac;t, along ~ajrl north linp 66.00 fppt; thpnt:p South 00 rlpgrppc; 27 minutes 12 seconds East, 410.37 feet; thence North 88 degrees 58 minutes 42 seconds East, 17.00 feet; thence South 00 degrees 27 minutes 12 seconds East, 23.88 feet; thence southeasterly along a tangential curve concave to the northeast having a radius of 155.00 feet and central angle of 76 degrees 44 minutes 05 seconds; thence South 76 degrees 16 minutes 52 seconds West, tangent to last described curve 159.41 feet; thence South 75 degrees 03 minutes 57 seconds East, 152.31 feet to the south line of said South half of the Southwest Quarter of the Northwest Quarter; thence South 88 degrees S5 minutes 54 seconds West, along said south line 287.84 feet to the point of beginning. 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MN )SI13 T..I 651-(:;36-4600 Fd'_ 6~' -636-1311 www,honestrOO.COITl November 11, 2008 ... Bonestroo Dallas Larson Administrator City of Centerville 1880 Main Street Centerville, MN 55038-9794 Re: Backage Road/21!it Ave. Utility and Street Improvements City of Centerville Bonestroo File No.: 000616-05143-0 Dear Dallas: Final clean-up items on the Backage Road/21st Ave. Project have now been completed and the project is ready for acceptance by the City Council. Therefore, we have attached a tinal pay request and change order revising the contract amount to match the value of the work completed. Also attached are the contractor's IC-134 forms as required for project close-out. Please place these Items on the next City Council meeting agenda for consideration. Sincerely, BONESTROO ~~ Mark Statz City Engineer 651-604-4709 Attachements: Change Order #5 Lien Waivers and IC-134 Forms Pay Request #8 and Final cc: Paul Palzer - Public Works Director Jim Schendel - Burschville Construction, Inc. tile 51 P,llil SL CIOIRi Rochestel Milwaukee Cllicdql! Englnf'enng Planning Inno-,atloll 1- - .- Bonestroo Owner: (it of Centerville, 1880 Main St., Centerville, MN 55038 Da Contractor: Burschville Construction, Inc., 11440 Ei hth St. NEt P. O. Box 65, Hanover, MN" 55341 Bond Com an: Western Sure Co., P. O. Box 1068, Houston, TX 77251 Bond No: 9293979961 CHANGE ORDER NO. 5 BACKAGE ROAD AND 21ST AVENUE UTILITY AND STREET IMPROVEMENTS BONESTROO FILE NO. 000616-05143-0 DescriDtion of Work This Change Order provides additional seeding on this project. Contract Unit Total No. Item Unit Quantity Price Amount CHANGE ORDER NO.5 MNDOT SEED MIX 28B AC 6.75 $775.00 S5,234.82 TOTAL CHANGE ORDER NO.5: $5,234.82 61605 143CH05, xis I - .- Bonestroo Owner: City of Centerville, 1880 Main St., Centerville, MN 55038 Date: November 10, 2008 For Period: 1/18/2008 to 11110/2008 Request No: 8 AND FINAL Contractor: Burschville Construction, Inc. 11440 Eiohth St, NE, POBox 65, Hanover, MN 55341 CONTRACTOR'S REQUEST FOR PAYMEN1 BACKAGE ROAD AND 21ST AVENUE UTIlITY AND STREET IMPROVEMENTS BONESTROO FILE NO 000616-05143-0 SUMMARY 1 Original Contract Amount 2 Change Order - Addition 3 Change Order. Deduction 4 Revised Contract Amount 5 Value Completed to Date 6 Material on Hand 7 Amount Earned 8 Less Retainage 0% 9 Subtotal 10 Less Amount Paid Previously 11 Liquidated damages - 12 AMOUNT DUE THIS REQUEST FOR PAYMENT NO. $ $ 45,273.98 0.00 8 AND FINAL Recommended for Approval by: BONESTROO ~4/ Air-- Approved by Contractor: BURSCHVILLE CONSTRUCTION. INC. ct_L~ Approved by Owner: CITY OF CENTERVILLE $ 1,118,251.90 $ $ $ $ $ $ $ $ $ 1,163,525.88 1,163,525.88 0.00 1,163,525.88 0.00 1,163,525.88 1,132,696.33 0.00 30,829.55 Spedfied Contract Completion Date: Date: S1S05143REQBFINAllds ervi[{e ~tabfislied 1857 1880 !Main Street, CentervifIe, !M!N 55038 651-429-3232 or 'FlV(651-429-8629 November 19, 2008 Memo to Council: Staff recommends payment to A. J. Ross Masonry for progress payment number 2 in the amount of $24,498. The completed work has been inspected and found satisfactory. We expect reimbursement from the League Insurance Trust. Contract Amount. ., ....... $ 53,953 Work completed to date $ 50,674 Retainage 10% $ 5,068 Requested for payment @ 90% $ 45,606 Less previous payment $ 21,108 This payment $ 24.498 Dallas Larson, Administrator yv' ,~, I'ti.:- "., --1 , ..... A ::.J, A-r .0 ' 0.. , \C,l.) '.. '~" 1'1/" 'v~. )O"~' L~ -, .-................ ~1.'~.\, ,.~\ \ ,f" ", 1. ~", ,.v." ~ '. 'l'" \I~.:.~. _.",' ..cr--...... . ~ .. ~qq,~ , k ti) v, .1 -i - +! . 'c"""";, l.' IT.. l ~ ,S20 I~MP..., \,,{,.; \ 0, '1 \ ("" .-+M: . _......-~-,..,. ",,, ':j~ ~ . , I, , e) V, y1.1& CONTRACTORS INVOICE Aj ~O{j G~/~~ ~1 WORK PERFORMED AT: CC;J';cLU/L'-C v11P0 2:D TO: .>~o1 DATE YOUR WORK ORDER NO. OUR BID NO. ill." v /.c ~ ad Y DESCRIPTION OF WORK PERFORMED A ~, ,~ . z,' o~ All Material is guaranteed to be as specified, and the above work was performed in accordance with the drawings and specifications provided for the above ork, and was completed in a substantial workmanlike manner for the agreed sum of ,,~ . Dollars($ "dI2l-1. uu ). Full invoice due and payable by: ~ti JM~h ~. Day Year \ti Agreement 0 Proposal No. Dated ~ &(~ ~ ;f\ .____ 1Wont";I Day CONTRACTORS INVOICE in accordance with our Year a TC8122 _-MADE IN MEXICO' ; l ' /~ ;",j,'V"L,,.,, 1\11 '-1110. .' TO: Honorable Mayor and Council Members FROM: Staff SUBJECT: 2009 Liquor/Tobacco License Renewal DATE: November 21,2008 Kelly's and CenterMart have successfully presented the City with all required documentation. All property taxes/utilities are paid in full. Kelly's On-Sale, Sunday & Tobacco Licenses CenterMart Tobacco License c Community Development Committee Executive Summary Item: 2008-270 Meeting date: November 17, 2008 For Metro olitan Council meetin of Dec. 10,2008 . Date: November 12, 2008 Subject: Livable Communities Demonstration Account (LCDA) Funding Recommendations District(s), Member(s): All Policy/Legal Reference: Livable Communities Act, Minnesota Statutes 473.75 Staff Prepared/Presented: Paul Burns, Manager, Livable Communities Program Joanne Barron, Planning Analyst Linda Milashius, Senior Planner Division/Department: Community Development, Housing & Livable Communities Today's Action: None. This meeting is an opportunity to hear and ask questions about the Livable Communities Advisory Committee (LCAC) recommendations. Ruth Grendahl, Chair of the LCAC, will present the committee's recommendations and describe the process the committee followed to evaluate the proposals. Proposed Action scheduled for December 1, 2008: That the Metropolitan Council award twelve Livable Communities Demonstration Account (LCDA) grants as follows: 10, Project Name .Applicant Requestec.l Recommended Amount Amount A5 Salem Redevelopment Minneapolis $850,000 5850,000 A.2 Creekside Commons Minneapolis $211,764 5211,764 A3 Jackson Street Artists Housing Minneapolis $408,977 $408,977 A. 1 Bystrom Brothers/Franklin Station Minneapolis $550,000 $550,000 A9 Schmidt Brewerv S1. Paul $575,000 $575,000 B.2 Cobblestone Senior Housine Apple Valley $556,834 $556,834 C.2 The Landing Chaska $241,136 $241,136 C.4 Oak Grove Dairy Redevelopment Carver County CDA $708,153 $708,153 C.3 Forest Oak Apartments Forest Lake $500,000 5500,000 A.I0 2700 the Avenue S1. Paul $1,986,250 $204,259 C.l Redevelopment of Block 8 Centerville $763,100 $763,100 B.5 Boat Works Square White Bear Lake $1,500,000 51.385,036 A - Center Cities, B - Developed Cities, C - Developing Cities Proiects are listed In Dolnt rank order Total $6,954,259 Background The Livable Communities Demonstration Account awards grants once annually to support projects that that achieve connected development patterns that demonstrate innovative ways of meeting 2030 Regional framework goals and strategies to achieve connected, efficient land-use patterns in communities throughout the region. The Livable Communities Advisory Committee is appointed by the Council and is charged with reviewing LCDA funding proposals and making funding recommendations to the Council, based on criteria adopted by the Council each year in the LCA Annual Distribution Plan. The staff evaluation process and Livable Communities Advisory committee review process is described in the Application and Review Process attached. The Community Development Committee recommended and the Metropolitan Council approved the 2008 LCA Annual Distribution Plan on April 9, 2008. Changes to the criteria this year incorporated recommendations of the LCDA Work Group that included Council Chair Peter Bell, who chaired the work group, Council members Steffen and Meeks, LCAC Chair Ruth Grendahl, and LCAC Vice-Chair Dan Marckel. The three categories of changes are to: 1. More deeply integrate applicable state policies into the LCDA process. These include policies and initiatives of Minnesota Housing, MnDOT, Departments of Commerce and Administration, Human Services, Natural Resources, and the Minnesota Pollution Control Agency. 2. Give bonus points to projects located within one-half mile of transit stations and stops on transitways and express bus commuter system corridors identified in the 2030 Transitway System. 3. Incorporate the Minnesota Sustainable Building Guidelines to encourage more sustainable development practices in the evaluation of funding proposals. The criteria retained a change made in 2005 that the LCAC may recommend up to 40 percent ofthe total LCDA funds in a grant cycle for projects located in Minneapolis and St. Paul (40 percent is the average yearly percentage of total funds awarded to the two cities during the first nine years of the program before this criterion was established). The criteria also state that the Council may award more than 40 percent of the total available funding to projects in Minneapolis and St. Paul, provided that the projects are exemplary demonstrations of the program criteria, and have satisfactorily met the LCAC's evaluation assessment for readiness. Rationale Twelve projects are recommended for funding by the Livable Communities Advisory Committee, totaling $6,954,259. Ten of the twelve projects are recommended by the advisory committee to receive the full amount of their funding requests. Partial funding for one project, A.lO, 2700 the Avenue, St. Paul, is recommended to keep the recommended amount at the 40 percent of total available dollars the advisory committee can recommend for Minneapolis and St. Paul projects. However, the advisory committee suggests that the Community Development Committee consider awarding an additional $45,741 to 2700 the Avenue to fund two requested elements for this project, bringing the total for 2700 the Avenue to $250,000, or 13 percent of its $1,986,250 request. Ifthe $45,741 is added by the Community Development Committee, the awards would total $7 million, resulting in awarding all of the available dollars. The second project recommended for partial funding, B.5, Boat Works Square, White Bear Lake, was the lowest-scoring of the recommended projects, and is recommended to receive the dollars remaining after other funding recommendations had been determined. Boat Works Square is recommended to receive 92 percent of its request. Funding The approved 2008 LCA Annual Fund Distribution Plan included available funding of $7 million for LCDA demonstration grants. The Fund Distribution Plan allocated an additional $4 million from the Demonstration Account, at the recommendation of the LCDA Work Group, for a one-time Land Acquisition for Affordable Housing (LAAND) initiative to award loans to enable LCA participant cities to purchase land for future affordable housing. 2 Known Support I Opposition Resolutions supporting each of the applications submitted were received from the respective cities and development authorities. LCA staff was contacted by a White Bear Lake citizen opposed to the Boat Works Square project submitted by the City of White Bear Lake, who indicated he would be providing information to point out deficiencies in the project. No such information has been received to date. Staff also received communication from another White Bear Lake citizen in support of the Boat Works Square project. . Link to Applications Received and Recommended, Summary of Application and Review Process, Summaries of Proiects Recommended and Not Recommended, Step One Evaluation Scoring Summary, Advisory Committee Evaluation Form . Link to Checklist to Determine Feasibility ofProiect Only With LCDA Grant · Link to Conflict of Interest Record for Advisory Committee members · Link to Funding Criteria & Selection Process . Link to Pre-Application, · Link to Application Form, Eminent Domain Certification, and Sample Resolution · Link to Summary Notes of Advisory Committee meetings (available Friday, Nov. 14) Library\CommDev\LivComm\LCDA\Funding CycJe\2008\CDC report\memo to CDC 11-17-08 3 Environment Committee: 4 p.m. Chambers (note change of date) City of Belle Plaine 2030 Comprehensive Plan Update, Tier II 2030 Comprehensive Sewer Plan; City of Carver 2030 Comprehensive Plan Update, Tier II Comprehensive Plan; Authorization to Hold Public Hearing on Draft Facility Plan for Metropolitan Wastewater Treatment Plant Rehabilitation and Facilities Improvements; Authorization to Negotiate and Execute an Agreement for Architectural/Engineering Services for the East Bethel Water Reclamation Facilities; Increase of Delegated Construction Contract Change Order Authority for Oak Street Interceptor - Miscellaneous Connections; Information Service Availability Charge Revenue Update; and other business. Thursday, November 20 Canceled: MetrepelitaR Mea Water Supply AEttlsei)' CeB:Hl'littee: Central Corridor Community Advisory Committee: 5 p.m., Goodwill Easter Seals, 553 Fairview Av. N., St. Paul 2009 Traffic Improvements and Utility Relocation; University Avenue and Downtown St. Paul Traffic Modeling; Washington Ave. TransitlPedestrian Midi; West Bank Ramp Configurations; and other business. Friday, November 21 TAC - Aviation Technical Task Force: 9 a.m., Lower Level A Completing Phase I of2030 Transportation Policy Plan Update; o 2030 TPP is Available on the4 Web for Comment; o Public Hearing Held on October 22; o Public Record Closed on November 6th; o Dec. 8th Transportation Committee Review ofTPP Public Hearing Report; o MC Adopts (tentative) Dec. 17th TPP 2030 Update: Phase II; o Key Study Work Tasks/Schedule o Overview - Inventory Task o Trends and Issues Driving Demand Task o Discuss Potential Forecast Methodologies/Issues o Next Steps and other business Tentative Week of November 24 - 29, 2008 Monday, November 24 Transportation Committee: 4 p.m., Heywood Chambers Tuesday, November 25 Canceled: EwmeBBleBt Committee Wednesday, November 26 Canceled: MailagemeBt Cemmittee Canceled: MetropelitaR Cel:l:Beil Thursday, November 27 Happy Thanksgiving - No meetings scheduled Friday, November 28 No meetings scheduled Metropolitan Council A weekly calendar of meetings and agenda items for the Metropolitan Council, its advisory and standing committees, and regional Council sponsored events. The Metropolitan Council is located at 390 Robert St. N. in downtown St. PauL All meetings are held at this location unless otherwise noted Meeting times and agendas are subject to change. Visit our website at www.metrocouncil.orf:for more information. Week of November 17 - 21, 2008 Monday, November 17 \Yt Community Development Committee: 4 p.m., Chambers City of Belle Plaine 2030 Comprehensive Plan Update; City of Carver 2030 Comprehensive Plan Update; Tier II 2030 Comprehensive Sewer Plan; City of Shoreview Comprehensive Plan Amendment Southview; Request for a Second Extension for a Tax Base Revitalization Account Grant, SG 006-024 Brooklyn Park Village Creek III; Acquisition Opportunity Grant Request to Purchase Land for Above the Falls Regional Park, Minneapolis Park & Recreation Board; City of Chaska Comprehensive Plan Update Extension Request; City of Minnetonka Beach Comprehensive Plan Update Extension Request; City of Orono Comprehensive Plan Update Extension Request; City of Vadnais Heights Comprehensive Plan Update Extension Request; City of Corcoran Comprehensive Plan Update Extension Request; City of Lake Elmo Comprehensive Plan Update Extension Request; City ofNowthen Comprehensive Plan Update Extension Request; Information Livable Communities Demonstration Account Funding Recommendations; and other business. Central Corridor Business Advisory Committee: 4 p.m., Court International Bldg., 2550 University Av., St. Paul Public Art Project Updates; FEIS Public Meetings Project Updates; 2009 Traffic Improvements and Utility Relocation; University A venue and Downtown St. Paul Traffic Modeling; Washington Ave. TransitJPedestrian Mall; West Bank Ramp Configurations; and other business. Tuesday, November 18 No meetings scheduled Wednesday, November 19 Transportation Advisory Board: 1 :30 p.m., Chambers Report and Discussion of Policy Issues Related to the 2009 Regional Solicitation; Technical Information and Local Experience - Roundabouts in the Twin Cities Metro Area; Recap of SAFETEA-LU and a Look Forward at what could be in the Next Act Information;and other business. Canceled: 'I..\B Peliey Cemmi-tt:ee Environment Committee: 4 p.m. Chambers (note change of date) City of Belle Plaine 2030 Comprehensive Plan Update, Tier II 2030 Comprehensive Sewer Plan; City of Carver 2030 Comprehensive Plan Update, Tier II Comprehensive Plan; Authorization to Hold Public Hearing on Draft Facility Plan for Metropolitan Wastewater Treatment Plant Rehabilitation and Facilities Improvements; Authorization to Negotiate and Execute an Agreement for Architectural/Engineering Services for the East Bethel Water Reclamation Facilities; Increase of Delegated Construction Contract Change Order Authority for Oak Street Interceptor - Miscellaneous Connections; Information Service Availability Charge Revenue Update; and other business. Thursday, November 20 Canceled: MetreflelitaB :\rea Water Stlpflly f~dvisel)' Cemmittee: Central Corridor Community Advisory Committee: 5 p.m., Goodwill Easter Seals, 553 Fairview Av. N., St. Paul 2009 Traffic Improvements and Utility Relocation; University Avenue and Downtown St. Paul Traffic Modeling; Washington Ave. TransitlPedestrian MaIl; West Bank Ramp Configurations; and other business. Friday, November 21 T AC - Aviation Technical Task Force: 9 a.m., Lower Level A Completing Phase I of2030 Transportation Policy Plan Update; o 2030 TPP is Available on the4 Web for Comment; o Public Hearing Held on October 22; o Public Record Closed on November 6th; o Dec. 8th Transportation Committee Review of TPP Public Hearing Report; o MC Adopts (tentative) Dec. 17th TPP 2030 Update: Phase II; o Key Study Work Tasks/Schedule o Overview - Inventory Task o Trends and Issues Driving Demand Task o Discuss Potential Forecast Methodologies/Issues o Next Steps and other business Tentative Week of November 24 - 29, 2008 Monday, November 24 Transportation Committee: 4 p.m., Heywood Chambers Tuesday, November 25 Canceled: EIWH:eomeBt CeBHBittee Wednesday, November 26 Canceled: MaBagemeat Cemmittee Canceled: Metr9fl9litan C9Wleil Thursday, November 27 Happy Thanksgiving - No meetings scheduled Friday, November 28 No meetings scheduled ervi{{e ~tafj[isIietf 1857 1880 9rtain Street, Centervi{[e, 9t1!N 55038 651-429-3232 or 'F<V( 651-429-8629 UPDATE from Dallas November 19,2008 21 st A venuelBackage Road The contractor is requesting that he be given final approval and closeout on his contract. The Council will have an easement to Rice Creek Watershed District on the agenda for approval. This easement extinguishes old easements that are over much of the City and Sheehy property replacing that with an easement of about 66 feet on the drainageway. We still need to schedule an assessment hearing. Appraisal advice is being solicited in order to prepare to specially assess the cost share to Sheehy. Old Mill Road We attended a Court hearing on November 10 regarding the assessment appeals from Fruth and Fischer. The FruthlFisher's attorney requested a continuance in order to allow them more time to get an appraisal to identify the benefit to their property. The hearing is rescheduled to December 30, 2008. 2009 Street Improvement. You are scheduled for a work session to discuss the project on December 1, 2008. We will supply you with a list of estimated assessments based on the bid prices, in advance of that meeting. Downtown. Same. Beard has submitted application for the tax-credit project in Block 7 and continues to work on Block 8 and the townhome portion on the east edge of the project area. It is likely that nothing can begin before spring of 2009. Paul Steffel has submitted a sketch plan for a building project on the property he still owns at the northeast comer of the Centerville Road and Main Street intersection. Staff will meet with him in early December to see what kind of assistance he might need to move forward. Same. We delayed bids for demolition of the property in Block 7, acquired from Marshall. The Fire Department asked to use it for one more training exercise, but it involved a bum and using water. That kind of training would be possible if any asbestos is first removed. The buildings can be removed pretty quickly if all of the Beard pieces come together and it hasn't yet been removed. Trail grants. Mark Statz was authorized to do additional work on the trail project, including field surveying and permit/environmental requirements. The surveyors were not allowed on property owned by Ken Carpenter, where the proposed trail connects to 20th Avenue from the Center Street area. Same. Drainage issues. Council authorized reimbursement to St. Gen's up to $2000 to have their engineer look at our plans for their drainage pond. We received a letter this week with their comments. The main issue remaining is getting assurance for St. Gens that that they will not be harmed by giving up the pond and later having Rice Creek Watershed District impose additional requirements. We have submitted information to RCWD asking for their comments on this issue. Grants. Good news. It appears that John has been successful in securing another grant for downtown. We have received preliminary approval of a Livable Communities Demonstration Grant in the amount of$763,100 to facilitate the redevelopment of Block 8. This together with the DEED grant that was committed earlier, should make it possible to move forward on this part ofthe downtown. John will forward the approval recommendation that is going to the full Met Council Board on December 10. We understand that further DEED grants would not be considered until we spend down the first one. John is working on the Safe Routes to School Grant application for the tunnel under CSAH 14 at Clearwater Creek. This will likely be the final opportunity to get this done before the highway is complete. Doug Fischer signed off on the grant, but would not be interested after the wear course pavement is on the roadway next year. Even if we are successful, the grant is limited to $175,000, less than half of the estimated cost. Most likely we would need to secure additional funding from other sources, as it may be difficult for the city to justifY paying the entire remaining amount. The estimated cost is around $600,000. Hidden Spring Park Veit Construction contract is being closed out. CSAH 14. Same. Mike Kelly provided his written report with the costs for acquiring the surplus parcels on the CSAH 14 project. The cost for the Block 3 and Block 9 surplus parcels will be about $161,000 after contributing property to right of way. The property included will be the LaMotte Store site, the comer where the Paul Steffel Insurance is now located and at no cost are the remnant parcels next to the lake and near the new downtown pond. Downtown area streetscape improvements are now predicted to be done by about November 21. We have discussed having a short lighting ceremony which might be part of a Christmas holiday kickoff promotion. Excavation and sand base is being installed in the westbound half of the roadway and streets and driveways on the north side of the roadway will be extended before the project is shut down for the winter. Miscellaneous. Comp Plan. Bonestroo planners hafe submitted our plan to Met Council for review. We will wait for their action before doing anything further with the plan. The remaining steps will be to respond to Met Council comments when they are received, then hold a public hearing and have final adoption by the Council. Same. Water Emergency and Conservation Plan. We have filed a copy with Met Council for review. Same. Public Works Facility. The move of Public Works is complete. Dennis Shudy has completed his work except for some final paperwork with Rice Creek Watershed Distrct. There appear to be some issues with two or three concrete driveway sections where "bird baths" are present. We will likely have these corrected under the agreement warranty, in the spring of2009. City Code. P&Z completed a hearing on November 3 and recommended adoption of the proposed Code changes in Chapters 150-154. City Attorney Glaser is working on amending ordinances to update Chapters 10-154. Ordinances to amend the City Code up through Chapter 93 should be on your next agenda. Storm Damage to City Buildings. We believe that all of the storm damage to city buildings is complete. Paul Palzer is making final inspection this week. We anticipate a partial pay request for your next meeting with final payment and closeout in December. Same. Community Signs. Staff was directed to look at the budget to see the impact of putting one sign in next year. We will also look at the 2008 budget to see if any funds might remain that could be used for that purpose. I am still trying to nail down easements for all of the entry signs. Brent Meyer has signed an easement for the south entry sign on Centerville Road. I still need to get an easement from David Vickers to make sure something would not be built or planted in front of the sign on their property. I have sent a draft easement to Main Street bank and asked them for action as soon as possible, since that is the sign you wish to focus on. The location on 20th Avenue will soon have a new owner and I am optimistic that they will work with us. Same. City Hall Sign. This was discussed by Council and tabled for the time being. Building Permits. We have now issued over 1330 permits for new roofs and siding. State Audit. Mayor Capra, John Meyer and I, together with Steve McDonald of Abdo Eick and Meyer, met with representatives of the State Auditor's Office, last week to share our concerns with the potential cost of the audit and the uncertainty of whether there would still be a need for the annual private audit for 2008. The State Auditor's Office doesn't seem to want to do the annual compliance audit, and even if they were to do it, we would not expect the report until at least late summer. The due date for submitting the annual audit to the State is July 1,2008. We will be hearing back from them within a week or two after they meet with representatives of the petitioners. END. OCTOBER 2008 CITY OF CENTERVILLE CITY COUNCIL REPORT 1. Financial Statement & Budget Report 2. Bank Reconciliation & Fund Cash Balance Prepared By: John W. Meyer Finance Director General Fund Monthly Financial Report Month Ended October 31, 2008 MTO YTO Budget Variance % of Budget 10/31/08 2008 2008 +(-) Used Revenues: Property Taxes 0.00 996,853.38 1,985,600.00 988,746.62 50.20% Other Taxes & Assessments 0.00 0.00 50,000.00 50,000.00 0.00% Licenses & Permits 28,045.77 301,592.37 170,000.00 (131,592.37) 177.41% Building Inspection 21,989.77 253,081.65 111,000.00 (142,081.65) 228.00% Fines & Forfeits 1,587.19 23,084.48 35,000.00 11,915.52 65.96% Intergovernmental 31,966.58 48,093.08 120,000.00 71,906.92 40.08% Fire Relief Aid 0.00 4,000.00 95,000.00 91,000.00 4.21% Charges for Services 0.50 1,245.10 2,000.00 754.90 62.26% Interest Earnings 1,120.23 35,911.28 60,000.00 24,088.72 59.85% Miscellaneous Revenues 50.00 858.64 19,000.00 18,141.36 4.52% Refunds & Reimbursements 0.00 12,057.34 0.00 (12,057.34) 0.00% Fund Balance 0.00 0.00 0.00 0.00 0.00% Total Revenues 62,770.27 1,419,695.67 2,441,600.00 1,021,904.33 58.15% Expenditures: Current General Government Mayor and Council 2,502.88 23,659.11 35,000.00 11,340.89 67.60% Elections 276.70 3,711.61 7,000.00 3,288.39 53.02% Planning & Zoning 360.00 7,130.94 10,000.00 2,869.06 71.31% Administration 35,330.55 302,917.12 403,000.00 100,082.88 75.17% Financial Administration 0.00 12,475.00 13,500.00 1,025.00 92.41 % Assessing 0.00 11,374.50 19,50000 8,125.50 58.33% Legal 0.00 29,611.59 70,000.00 40,388.41 42.30% City Hall 13,000.07 27,836.28 40,000.00 12,163.72 69.59% Total General Government 51,470.20 418,716.15 598,000.00 179,283.85 70.02% Public Safety Police Protection 59,219.46 594,739.55 706,100.00 111,360.45 84.23% Fire Protection 26,627.50 110,510.00 202,000.00 91,490.00 54.71 % Building Inspection 17,830.82 111,519.11 160,000.00 48,480.89 69.70% Electrical Inspection 3,286.40 5,006.24 7,000.00 1,993.76 71.52% Civil Defense 0.00 653.40 3,40000 2,746.60 19.22% Animal Control 0.00 1,244.62 2,00000 755.38 62.23% Total Public Safety 106,964.18 823,672.92 1,080,500.00 256,827.08 76.23% Public Works Public Works 27,095.31 165,481 .48 180,00000 14,518.52 91.93% Engineering Services 3,850.43 16,326.18 20,00000 3,673.82 81.63% Recycling 427.08 5,243.28 6,000.00 756.72 87.39% Streets 1,616.31 10,472.40 83,00000 72,527.60 12.62% Street Lighting 2,188.79 22,023.85 32,000.00 9,976.15 68.82% Total Public Works 35,177.92 219,547.19 321,000.00 101,452.81 68.39% 11/14/2008 8:32 AM budget GF 2008 october -,.--. MTD YTD Budget Variance % of Budget 10/31/08 2008 2008 +(-) Used Culture and Recreation Park/Ree. Committee 380.00 860.00 4,000.00 3,140.00 21.50% Park/Ree. Programs 9.56 13,748.41 16,000.00 2,251.59 85.93% Park Maintenance (14,184.77) 66,486.02 68,000.00 1,513.98 97.77% Total Culture and Recreation (13,795.21) 81,094.43 88,000.00 6,905.57 92.15% Community Development 0.00 1,093.83 0.00 (1,093.83) 0.00% Economic Development Economic Development 0.00 2,211.84 6,500.00 4,288.16 34.03% EDC - Frozen Fete Des Lacs 0.00 0.00 EDC - Business Directory 0.00 0.00 EDC - Business Promotion 0.00 0.00 EDC - Miscellaneous 0.00 0.00 Tax Abatement 0.00 12,670.42 Total Economic Development 0.00 2,211.84 6,500.00 4,288.16 34.03% Unallocated Miscellaneous 0.00 0.00 0.00 0.00 0.00% Refunds & Reimbursements 0.00 0.00 0.00 0.00 0.00% City Summer Festival 0.00 19,336.00 20,000.00 664.00 96.68% Total Miscellaneous 0.00 19,336.00 20,000.00 664.00 96.68% Total Current Expenditures 179,817.09 1,565,672.36 2,114,000.00 549,421.47 74.06% Capital Outlay General Government 0.00 11,104.76 23,000.00 11,895.24 48.28% Public Safety 0.00 0.00 5,000.00 5,000.00 0.00% Streets and Highways 85,235.00 512,450.56 95,000.00 (417,450.56) 539.42% Culture and Recreation (20,266.29) 0.00 0.00 0.00 0.00% Total Capital Outlay 64,968.71 523,555.32 123,000.00 (400,555.32) 425.65% TOTAL EXPENDITURES 244,785.80 2,089,227.68 2,237,000.00 148,866.15 93.39% EXCESS (DEFICIT) OF REVENUES (182,015.53) (669,532.01 ) 204,600.00 873,038.18 N/A OVER EXPENDITURES OTHER FINANCING SOURCES (USES) Operating Transfer In 0.00 36,548.03 0.00 (36,548.03) N/A Operating Transfer Out (205,029.24) (205,029.24) (204,600.00) 429.24 N/A Sale of General Fixed Assets 0.00 0.00 0.00 0.00 N/A TOTAL OTHER FINANCING (205,029.24) (168,481.21 ) (204,600.00) (36,118.79) N/A SOURCES (USES) EXCESS (DEFICIENCY) OF (387,044.77) (838,013.22) 0.00 836,919.39 REVENUE AND OTHER FINANCING SOURCES OVER EXPENDITURES AND OTHER FINANCING USES PREPARED BY: JOHN W. MEYER, FINANCE DIRECTOR 11/14/2008 8:32 AM budget GF 2008 october Water Fund Monthly Financial Report Month Ended October 31, 2008 MTD YTD Budget Variance % of Budget 10/31/08 2008 2008 +(-) Used Operating Revenue: Charges for Services 30,356.91 176,933.57 330,000.00 153,066.43 53.62% Total Operating Revenue 30,356.91 176,933.57 330,000.00 153,066.43 53.62% Operating Expenses: Salaries and Benefits 9,696.02 69,140.00 75,000.00 5,860.00 92.19% Professional Services 0.00 6,000.00 40,000.00 34,000.00 15.00% Supplies 4,656.16 51,470.36 30,000.00 (21,470.36) 171.57% Other Services and Charges 0.00 4,572.00 40,000.00 35,428.00 11.43% Utilities 623.91 9,052.95 5,000.00 (4,052.95) 181.06% Depreciation 0.00 0.00 155,000.00 155,000.00 0.00% Total Operating Expenses 14,976.09 140,235.31 345,000.00 204,764.69 40.65% OPERATING INCOME 15,380.82 36,698.26 (15,000.00) (51,698.26) -244.66% Nonoperating Revenue (Expense) Interest on Investments 557.84 12,316.99 15,000.00 2,683.01 82.11 % Special Assessments 0.00 24,887.39 0.00 (24,887.39) 0.00% Hook up Fees and Unit Charges 70.00 30,151.66 0.00 (30,151.66) 0.00% Other Equipment 0.00 (214,085.80) 0.00 214,085.80 0.00% Interest Expense 0.00 0.00 0.00 0.00 0.00% Community Development Exp 0.00 0.00 0.00 0.00 0.00% Refunds & Reimbursements Rev 283.32 5,810.73 0.00 (5,810.73) 0.00% Refunds & Reimbursements Exp 0.00 0.00 0.00 0.00 0.00% Total Nonoperating Revenue 911.16 (140,919.03) 15,000.00 155,919.03 -939.46% (Expense) INCOME BEFORE OPERATING 16,291.98 (104,220.77) 0.00 104,220.77 0.00% TRANSFERS OPERATING TRANSFERS OUT 0.00 0.00 0.00 0.00 0.00% NET INCOME 16,291.98 (104,220.77) 0.00 104,220.77 0.00% CREDIT FOR DEPRECIATION ON 0.00 0.00 0.00 0.00 0.00% CONTRIBUTED ASSETS NET INCREASE IN RETAINED 16,291.98 (104,220.77) 0.00 104,220.77 0.00% EARNINGS PREPARED BY: JOHN MEYER FINANCE DIRECTOR 11/14/2008 8:48 AM budget report water 08 Sewer Fund Monthly Financial Report Month Ended October 31, 2008 MTD YTD Budget Variance % of Budget 10/31/08 2008 2008 +(-) Used Operating Revenue: Charges for Services 28,122.22 248,930.34 350,000.00 101,069.66 71.12% Total Operating Revenue 28,122.22 248,930.34 350,000.00 101,069.66 71.12% Operating Expenses: Salaries and Benefits 9,819.06 67,288.75 75,000.00 7,711.25 89.72% Professional Services 90.00 19,378.69 30,000.00 10,621.31 64.60% Supplies 709.79 4,972.30 10,000.00 5,027.70 49.72% MCES Disposal Charges 13,530.63 148,836.93 200,000.00 51,163.07 74.42% Utilities 215.35 2,491.58 5,000.00 2,508.42 49.83% Depreciation 0.00 0.00 100,000.00 100,000.00 0.00% Total Operating Expenses 24,364.83 242,968.25 420,000.00 177,031.75 57.85% OPERATING INCOME 3,757.39 5,962.09 (70,000.00) (75,962.09) 0.00% Nonoperating Revenue (Expense) Interest on Investments 1,486.74 53,540.61 70,000.00 16,459.39 76.49% Special Assessments 0.00 15,730.92 0.00 (15,730.92) 0.00% Hook up Fees and Unit Charges 0.00 15,518.75 0.00 (15,518.75) 0.00% Other Equipment 0.00 (400,852.00) 0.00 400,852.00 0.00% Interest Expense 0.00 0.00 0.00 0.00 0.00% Refunds & Reimbursements Rev 0.00 0.00 0.00 0.00 0.00% Refunds & Reimbursements Exp 0.00 (314.00) 0.00 314.00 0.00% Total Nonoperating Revenue 1,486.74 (316,375.72) 70,000.00 386,375.72 -451.97% (Expense) INCOME BEFORE OPERATING 5,244.13 (310,413.63) 0.00 310,413.63 #DIVIOI TRANSFERS OPERATING TRANSFERS OUT 0.00 0.00 0.00 0.00 0.00% NET INCOME 5,244.13 (310,413.63) 0.00 310,413.63 #DIVIO! CREDIT FOR DEPRECIATION ON 0.00 0.00 0.00 0.00 0.00% CONTRIBUTED ASSETS NET INCREASE IN RETAINED 5,244.13 (310,413.63) 0.00 310,413.63 #DIVIOI EARNINGS PREPARED BY: JOHN MEYER FINANCE DIRECTOR 11/14/2008 9:04 AM budget report sewer 08 2008 MONTHLY CASH/GENERAL LEDGER BALANCE RECONCILIATIONS 2008 Interest 9/30/2008 1 0/31 /2008 11/30/2008 12/3112008 Bank Checking Statement Balance $ 1,405,533.46 $ 1,082,489.85 Outstanding Deposits $ 479.20 Outstanding Checks $ (79,377.56) $ (105,199.04) Other Transactions $ (9,044.57) Monthly Interest $ 21,352.55 $ 3,251.10 $ 2,571.42 Net Checking Account Balance $ 1,326,155.90 $ 968,725.44 Investments Mainstreet Bank Flex CD Beginning $ 697,639.80 $ 702,860.99 Other T ansactions Monthly Interest $ 41,098.72 $ 5,221.19 $ Ending Balance $ 702,860.99 $ 702,860.99 Mainstreet Bank CD's Beginning 1003302586 CDARS $ 600,000.00 $ 600,000.00 1003111039 CDARS $ $ 1003154544 CDARS 1003638274 CDARS $ 350,000.00 $ 350,000.00 1004175111 CDARS $ 687,505.19 $ 687,505.19 1004296636 CDARS $ 1,170,858.77 $ 1,170,858.77 Monthly Interest - CDARS $ 62,761.14 $ $ Ending Balance $ 2,808,363.96 $ 2,808,363.96 Mainstreet Bank - Subtotal $ 4,837,380.85 $ 4,479,950.39 Smith Barney Smith Barney Money Fund Beginning $ 103,519.98 $ 104,175.53 Monthly Adjustments $ 25,013.14 $ 655.55 $ 2,491.21 Other Transactions Ending Balance $ 104,175.53 $ 106,666.74 Smith Barney Gov1 Bonds Beginning $ 250,493.16 $ 250,493.16 FHLB DTD 9/29/03 FHLB DTD 6/30/03 $ 411.37 $ 411.37 FHLMC DTD 6/30/03 $ 99,750.00 $ 99,750.00 FNMA DTD 217/03 FNMA DTD 3/30/04 $ 0.12 $ 0.12 FNMA DTD 4/8/04 $ 394.17 $ 394.17 FHLB DTD 4/19/04 $ $ FHLM DTD 3/25/04 FHLM DTD 3/17/04 $ (62.50) $ (62.50) FHLM DTD 3/24/04 $ 150,000.00 $ 150,000.00 Other Transactions Annual Fair Market Adjustments $ Ending Balance $ 250,493.16 $ 250,493.16 Smith Barney CD's Beginning $ 185,100.00 $ 185,100.00 Direct Merchants Bank Capitol One Bank $ 90,000.00 $ 90,000.00 Hemisphere Natl Bank Lehman Brothers Bank $ $ CIS Sank ~ (8nn nn) $ 1900.001 Compass Bank 1 st. NatJ Bk of Nevada Cole Taylor Bank $ 96,000.00 $ 96,000.00 Other Transactions Monthly Adjustments $ Ending Balance $ 185,100.00 $ 185,100.00 Smith Barney - Subtotal $ 539,768.69 $ 542,259.90 Total Cashllnvestments Per Statement $ 5,377,149.54 $ 5,022,210.29 General Ledger Cash Balance $ 5,377,149.54 $ 5,022,210.29 Total Monthly Interest & Adjustments $ 150,225.55 $ 9,127.84 $ 5,062.63 CITY OF CENTERVILLE Cash Balances jwm MTD MTD Current FUND Oeser Account Debit Credit Balance Last Dim 10100 GENERAL FUND G 101-10100 $134,945.99 $529,450.09 $1,034,739.72 21ST AVE IMP DEBT SERVICE G 308-10100 $0.00 $0.00 $44,898.07 JOINT POLICE STATION 2005A G 309-10100 $77,200.00 $6,119.53 $58,653.58 MUNI STREET IMP DEBT SERVICE G 312-10100 $102,311.82 $0.00 $558,387.05 PARKVIEW DEVELOPMENT DEBT SERV G 324-10100 $0.00 $0.00 $6,024.15 PEL TIER PRESERVE DEBT SERVICE G 345-10100 $0.00 $0.00 $10,246.13 Hunters Crossing II G.O. Bond G 346-10100 $0.00 $0.00 -$28,619.03 GO Bond 2006A (Hunter3/back) G 348-10100 $194,227.66 $0.00 $403,044.38 GO Bond 2007A (CSAH 14, OM, F) G 349-10100 $101.74 $50,983.75 $138,538.65 PARK CAPITAL PROJECT G 402-10100 $31,056.68 $49,566.29 $67,713.22 PEDESTRIAN TRAIL WAYS G 414-10100 $0.00 $0.00 $12,817.25 STORM WATER IMP PROJECTS G 415-10100 $3,003.30 $9,231.43 $640,998.76 2006 Municipal Improvements G 449-10100 $0.00 $6,174.00 -$285,255.40 CSAH 14 Improvements 2007 G 450-10100 $835.85 $14,507.80 $386,629.75 2009 Street & Utility Improve G 451-10100 $0.00 $59,865.46 -$289,545.81 2007 Developments G 452-10100 $60.74 $181.00 $68,564.14 2007 Downtown Redevelopment G 453-10100 $63.77 $189.00 $99,716.96 WATER FUND G 601-10100 $32,926.26 $16,601.26 $682,048.23 SEWER FUND G 602-10100 $29,864.33 $24,620.20 $1,399,783.55 CABLE TV FUND G 614-10100 $0.00 $843.03 $12,826.94 Last Dim 10100 $606,598.14 $768,332.84 $5,022,210.29 $606,598.14 $768,332.84 $5,022,210.29 11/12/082:47 PM Page 1