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HomeMy WebLinkAbout2008-11-05 P & R Minutes Approved Parks & Recreation Committee Meeting Minutes 11-05-08 PARKS AND RECREATION COMMITTEE MEETING MINUTES Wednesday, November 5, 2008 - 6:00 p.m. Pursuant to due call and notice thereof, the Parks & Recreation Committee of the City of Centerville held the regularly scheduled Wednesday, November 5, 2008 meeting at City Hall, 1880 Main Street. Present: Chairperson Suzanne Seeley Vice-Chairperson Kevin Amundsen Committee Member Kevin Selander Committee Member Savannah Lee Committee Member Mark Haiden Absent: Committee Member Patrick Branch Committee Member Lori Harris Council: Council Liaison Tom Lee Staff: Staff Liaison Kim Stephan __________________________________________________________________________________ I. CALL TO ORDER 1. Roll Call Chairperson Seeley called the November 5, 2008 Parks & Recreation Committee Meeting to order at 6:45 p.m. II. SET AGENDA Chairperson Seeley requested adding Mr. Mark Statz, City Engineer under Appearances to discuss having a walk through final for Hidden Spring Park for the purpose of issuing Veit Company their final payment. Motion was made by Vice-Chairperson Amundsen, seconded by Committee Member Haiden to set the agenda with the above addition. All in favor. Motion carried unanimously. III. APPEARANCES Mr. Mark Statz, City Engineer, made an appearance to discuss a final walk through at Hidden Spring Park. The committee members have all walked through the park individually. Mr. Statz and committee members went through each item on the most recent punch list. The walk through was specifically to sign off on Veit Company’s work so a final payment can be made. One concern discussed was the standing water in the east end of the rain garden. Mr. Statz said that this is not actually part of the rain garden, but a requirement from Rice Creek Watershed District to have a catch basin for large sediment. It would be futile to dig it out as the sediment would be back next year. Eventually it will fill with sediment and the standing water would not be there, but it should be drudged every few years. Its purpose is to be an infiltration basin for pre-treatment of run off before it gets to the 1 of 5 Parks & Recreation Committee Meeting Minutes 11-05-08 rain garden and in Mr. Statz’s opinion it is the way it was designed to be. He also stated that while the rocks holding the water in could be separated some to drain water into the main rain garden, it would defeat the purpose of the sediment basin. There was a problem getting a hose inside the drinking fountain spigot cabinet, but Veit Company corrected the problem with different couplings. The gouges in the trail have been fixed by Veit Company, the compaction has been tested and adjusted in the rain garden, and the plants have been replaced in the rain garden and on the shoreline. Though some of the replacement plantings on the beach got trampled by the shoreline restoration work, they should come back in the spring. All plantings on the entire park project, including the rain garden and shoreline restoration, have a 1 year warranty from approximately August 2008. This does not include the plantings by Natural Shore Technology. There is still a problem with the slats on the sliding bench, which Mr. Statz and Bonestroo are taking complete responsibility for. The recycled slats have been ordered for the second time; the first shipment was received damaged and will be installed when received. The snow fence was discussed. It was originally intended to stay in place for 3 years, but has taken quite a beating from the winds and waves. The question was should it be removed, replaced or maintained? It was decided it should stay in place for at least the winter, though with the lake shore restoration completed, the snow fence may no longer be needed. The committee would like it to stay in place also to deter snowmobiles from entering the park from the lake. Mr. Statz will have the snow fence shored up for the winter by Bonestroo. Mr. Statz stated he has not submitted an invoice for his portion of this project and won’t until the outstanding Bonestroo issues are resolved. Motion was made by Chairperson Seeley, seconded by Committee Member Selander to recommend City Council authorize final payment to Veit Company for construction completed at Hidden Spring Park. The remaining issues will be resolved by Bonestroo, as they were not part of Veit Company’s contract. All in favor. Motion carried unanimously. IV. CONSIDERATION OF MINUTES October 1, 2008 Parks and Recreation Committee Meeting Minutes Chairperson Seeley requested changing the following sentence on page 2 from ‘Officer Dixon has information regarding park lighting he will get to Ms. Stephan before the next committee meeting and he about will talk to Chief Makela about stepping patrolling around Eagle Park.’ to ‘Officer Dixon has information regarding park lighting he will get to Ms. Stephan before the next committee meeting and he up will talk to Chief Makela about stepping patrolling around Eagle Park.’ Also requested by th Chairperson Seeley, in the 4 paragraph, page 4; correct the spelling of Veit Company. Vice-Chairperson easier Amundsen requested changing the sentence ‘The berries are eaten by birds and spread by bird widely droppings.’ on page 5, last paragraph to ‘The berries are eaten by birds and spread by bird droppings.’ Motion was made by Chairperson Seeley, seconded by Vice-Chairperson Amundsen, to approve the October 1, 2008 Parks & Recreation Committee Meeting Minutes with the above corrections. All in favor. Motion carried unanimously. 2 of 5 Parks & Recreation Committee Meeting Minutes 11-05-08 V. COMMITTEE BUSINESS VI. UPDATES Additional Lighting at Tracie McBride Memorial & Eagle Parks The following email is from Officer Andrew Dixon regarding supplying the committee with more information about lighting at the parks: I had planned on attending the meeting last I understood, however my schedule has been moved and I am no longer working the day of the November meeting. I will have a CSO deliver some information to you promptly and I appreciate the reminder. Andy Dixon Included in the packet was information from Officer Dixon. The committee discussed the material and agreed that the biggest point made was lighting without observation was of no benefit at all. Chairperson Seeley said that the information talked about how to deter the criminal element such as; assaults, robbery, inner city types of crime, and we really don’t have that here, we have vandalism. Committee Member Selander stated the information basically said parks and equipment need to be placed where there are more homes in easier view of people. If teenagers are doing drugs in the seclusion of the trees in the park more lighting will not necessarily change this. It was suggested the committee take a step back and see what exactly the ultimate goal is, such as are we trying to make secluded areas less secluded by removing trees or better light the secluded areas? The committee formed a subcommittee of Vice Chairperson Amundsen, Committee Member Selander and Committee Member Haiden to meet at Eagle Park to discuss tree and brush removal and formulate a plan before the December meeting. It was suggested by the committee that we put information regarding eliminating buckthorn in our City Newsletter that is distributed with utility bills quarterly. City Administrator Larson said this is fine, the committee just needs to put something together. The parks will be sprayed for poison ivy in the spring per Public Works. Park Signage (hours, park rules, no trespassing, no fishing, etc.) Ms. Stephan reported that in discussing signs in the parks with Public Works that there had not been specific direction given as to what signs were being requested for where and what the specific wording was on the Park Rules. City Administrator requested the committee type the specifics for each park and Mr. Paul Palzer, Public Works Director will ensure signs are ordered and put up in the spring. No Trespassing Signs have been placed on the north and south property lines of Hidden Spring Park. Park hours have been posted at each park. City Administrator Larson also requested passing on to the committee that the City entry signs are being replaced by Anoka County and should be up soon. They confirmed that the County sign shop is making them up. The City will order the recycling, no parking, building permits required, etc. portion to be installed on the new posts. 3 of 5 Parks & Recreation Committee Meeting Minutes 11-05-08 Some additional research will have to be done as far as what exactly the Park Rules signs were supposed to say. This item will be readdressed at the next committee meeting. Problems at Eagle Park (teenagers, neighborhood complaints) This item was discussed under Lighting. Hidden Spring Park This item was discussed under Appearances. Fete des Lacs 2009 Centerville Lake Walk/Run Committee Member Branch was unable to attend the meeting, but sent an update on the Festival of the Lakes 8K with the progress made during October in the following email: The race is registered on two running sites. Midwest Events and “NeedtoRun.com” (MDRA). A half page ad has been sent into the Minnesota Distance Running Association for publication in their 2009 calendar. Our run will be included on the calendar, as well as the appearances of our advertisement. I have asked Ms. Barb Leininger to measure our course and obtain a USATF certification. She will send us a proposal. She will wait until spring to measure the course. Council Member Lee, Vice-Chairperson Amundsen and I have coordinated on a proposed route. I request the committee review and approve this route. There was a question about the website discussion we had at our September meeting. What is needed is a page on the City’s website. When people see our ads or announcement in one of the free on-line pages, they will want to link to the official website for this run. That site should be a page attached to the City’s website. We also need to make some posters and handouts we can post around town or pass out at runs earlier in the year. I will send Committee member Lee and Vice-Chairperson Amundsen some examples. It is not too early to start thinking about sponsors. I would appreciate haring your ideas on what firms would make good sponsors. The Citizen has agreed to publish a save the date item for the race. The text I sent to The Citizen is as follows: Save the Date August 8, 2009 - Festival of the Lakes 8K Run/Walk The City of Centerville Parks and Recreation Committee is planning the First Annual 8 Kilometer Run or Walk around Centerville Lake August 8, 2009. Fete des Lacs (Festival of the Lakes) is an annual Centerville event held the first full weekend of August. This run or walk will be one of several activities held in conjunction with Fete des Lacs. The run takes you through Centerville neighborhoods and the beautiful Rice Creek Regional Park. 4 of 5 Parks & Recreation Committee Meeting Minutes 11-05-08 Runners and walkers of all ability levels are invited. The run and walk begin at 8:00 AM; stay for the city parade starting at 10:00. Participants will receive an inaugural T-shirt and water bottle. Come out and establish the course record for you age group. Awards will be given to the top three male and top three female runners and to the fastest runner in each age group If you are interested in becoming an event sponsor or in helping as a volunteer contact Pat Branch, Race Director, by e-mail pbranch@cox.net. Drinking Fountain at Laurie LaMotte Memorial Park Included in your packet is a cost estimate from Mr. Paul Palzer regarding a drinking fountain being installed at Laurie LaMotte Memorial Park. Mr. Tedd Peterson, Public Works asked me to have the committee also consider a few things concerning drinking fountains at the parks, he said they are a nightmare from Public Works standpoint and he would like the committee to reconsider putting yet another one in Laurie LaMotte Memorial Park. He would also like the committee to reconsider the spigot idea. While both of these are nice amenities for nice people, there are not so nice people who are causing problems with the already existing drinking fountains. They are being damaged and vandalized, the fountain at Tracie McBride Memorial Park was jimmied and left on (which he says will happen to the spigots regardless of the spring loaded shut off) they are finding garbage, dirt, rocks, gum, etc. in them on a daily basis. It has not been a good experience at this point and Mr. Peterson said people who use the ball fields bring their own water. The committee discussed the concerns of Public Works and different options possible for a drinking fountain at Laurie LaMotte Memorial Park. The committee will do more research and take a step back to look at the bigger picture of vandalism opposed to not having a water fountain available to residents. While addressing the concerns of Public Works the committee does not want to set a precedent of NOT doing something because of vandals. Climbing Wall – Tracie McBride Memorial Park Per Mr. Paul Palzer, Public Workers Director, the climbing wall will be delivered in the next few weeks and may be installed yet this season depending on weather. VII. ADJOURNMENT Motion was made by Chairperson Seeley, seconded by Committee Member Selander to adjourn the November 5, 2008 Parks & Recreation Committee Meeting at 8:30 p.m. All in favor. Motion passed unanimously. 5 of 5