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Home My WebLink About2005-08-10 CC CITY OF CENTERVILLE CITY COUNCIL MEETING AUGUST 10, 2005 6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled meeting on August 10, 2005, at City Hall, 1880 Main Street. PRESENT: Mayor Mary Capra Council Member Lee Council Member Lakso Council Member Paar Council Member Richard Terway ABSENT: None. STAFF: City Attorney Mr. Hoeft City Engineer Mr. Peterson City Administrator Larson I. CALL TO ORDER Mayor Capra called the August 10, 2005, City Council meeting to order at 6:30 p.m. II. SET AGENDA The following items were added to the Agenda: Minutes: August 3, 2005 Work Session Minutes Consent Agenda: KLM Engineering $16,672.50, GFOA Membership, Finance Director $140; GFOA Training Seminar, Finance Director $550; Thank you Letters to Fete des Lacs Volunteers; and Thank you Advertisement Quad Community Press - $207.90 New Business: Traffic Control Signs at Intersections and Cable Channel Text Programming $4,700 Announcements: 2005 Regional Training Session Motion by Council Member Paar, seconded by Council Member Terway to approve the agenda as amended. All in favor. Motion carried unanimously. III. APPROVAL OF COUNCIL MINUTES 1.July 27, 2005 City Council Meeting Minutes City of Centerville Council Meeting Minutes August 10, 2005 Motion by Council Member Lee, seconded by Council Member Lakso to approve the July 27, 2005 City Council Meeting Minutes as presented. All in favor. Motion carried. 2. August 3, 2005 City Council Work Session Meeting Minutes Motion by Council Member Lakso, seconded by Council Member Terway to approve the August 3, 2005 City Council Meeting Minutes as presented. All in favor. Motion carried. IV. CONSENT AGENDA 1.City of Centerville July 28, 2005 through August 10, 2005 Claims 2.Centennial Fire District through August 2, 2005 Claims 3.Maguire Iron, Inc. – Pay Estimate #11, Water Tower $56,240 4.Building Inspector’s Attendance at 2005 Fall Seminar November 22 – 23, 2005 5.Building Official’s Attendance at 2005 Fall Seminar November 22 – 23, 2005 6.Building Official’s Attendance at AMBO IBC/IRD Code Development Committee Meeting October 7, 2005 St. Cloud 7.KLM Engineering – Water Tower $16,672.50 8.GFOA Membership Application Finance Director $140 9.GFOA Training Seminar – Finance Director $550 10.Thank You Letters to Fete des Lacs Volunteers 11.Thank You Advertisement Quad Community Press $207.90 Motion by Council Member Lee, seconded by Council Member Lakso, to approve the Consent Agenda as presented. All in favor. Motion carried unanimously. V. AWARDS/PRESENTATIONS/APPEARANCES None. VI. PUBLIC HEARINGS None. VII. NEW BUSINESS 1.Parks and Recreation Committee Request for General Funds – Not to Exceed $25,000 Annually Council discussed the request and expressed interest in funding it but asked that the request be discussed as part of the budgeting cycle with the Finance Director. Page 2 of 8 City of Centerville Council Meeting Minutes August 10, 2005 2. American Tank Services, DBA Holte Contracting – Pay Estimate #3 and Reduce Retainage, Pond & Ditch Improvements $11,110.56 Motion by Council Member Terway, seconded by Council Member Lakso, to approve payment to American Tank Services in the amount of $9,435.70. All in favor. Motion carried unanimously. 3. Dresel Contracting – Pay Estimate #9 and Reduce Retainage, 2004 Utility & Street Improvements $29,304.61 Council discussed the project and expressed concern that the rain garden has not been completed. Motion by Council Member Lee, seconded by Council Member Terway, to approve payment to Dresel Contracting in the amount of $24,304.61. All in favor. Motion carried unanimously. 4. Draft Federal Transportation Enhancement Fund Application Motion by Council Member Terway, seconded by Council Member Paar, to approve the Federal Transportation Enhancement Fund Application as presented by the Finance Director. All in favor. Motion carried unanimously. 5. Sedona Townhomes, LLC Request for Letter of Credit Reduction Motion by Council Member Lee, seconded by Council Member Lakso, to approve the reduction in letter of credit as requested and recommended by City Engineer and the City Administrator. All in favor. Motion carried unanimously. 6. Dock Installation on Drainage Ponds – League of MN Cities Insurance Trust Memo Council discussed the potential liability the City would face should there be an accident or injury on a City pond and agreed that all docks must be removed. The City Attorney suggested requiring a natural buffer of non-mowed vegetation around the ponds to discourage anyone from playing near them. He also said the City has the option of fencing but it has not been the policy to do so. City Attorney Hoeft said from a policy standpoint the policy is that the City does not fence the drainage ponds first, because of the costs and maintenance of doing so and, secondly, because the ponds are not of a design or nature that really raise the concerns of the type of dangers that might exist for animals or small children. Page 3 of 8 City of Centerville Council Meeting Minutes August 10, 2005 City Attorney Hoeft indicated that, if there is a pond or were to be a pond constructed that does raise concerns, with maybe a steep bank or something of that nature then the City should look at that and determine whether to fence it because the general policy is not to fence. Motion by Council Member Lee, seconded by Council Member Lakso, to direct Staff to send letters to residents requiring that the docks be removed within ten (10) days or the City will remove them. All in favor. Motion carried unanimously. Mayor Capra asked Staff to review the ponds to determine if there are any that have steep banks or slopes that Council should consider fencing. Council Member Terway indicated he would like Council to consider Ordinance language specifically requiring that the vegetation surrounding drainage ponds not be mowed. City Attorney Hoeft indicated that the City can control that as residents are not allowed to do anything inside of an easement. He then suggested that the City educate residents on requirements of drainage ponds. 7. Prepayment of WAC/SAC Fees Prior to Hookup – Staff Recommendation Not to Accept Payment Until Connection Permit Application Motion by Council Member Lee, seconded by Council Member Terway to implement not accepting payment of WAC/SAC fees until Connection Permit Application. All in favor. Motion carried unanimously. 8. E.H. Renner & Sons Estimate for Variable Frequency Drive for Wells 1 and 2 $25,322.00 City Administrator Larson indicated that this would allow the pumps on the wells to come up more gradually and eliminate wear and tear on equipment. Motion by Council Member Lakso, seconded by Council Member Paar to approve the expenditure of $25,322 for Variable Frequency Drives for Wells 1 and 2 as presented by Staff. All in favor. Motion carried unanimously. th 9. B&R Properties, 6805 20 Avenue South – Site Plan City Administrator Larson reviewed the Site Plan with Council and indicated that the Planning Commission recommended approval. Motion by Council Member Terway, seconded by Council Member Paar to approve th the Site Plan for B&R Properties at 6805 20 Avenue South as recommended by Staff and the Planning Commission, All in favor. Motion carried unanimously. Page 4 of 8 City of Centerville Council Meeting Minutes August 10, 2005 10. Chicilo Homes, 2052 Gateway Circle – Site Plan City Administrator Larson reviewed the Site Plan with Council and noted the Planning Commission has recommended approval. Motion by Council Member Lakso, seconded by Council Member Paar to approve the Site Plan for Chicilo Homes at 2052 Gateway Circle as recommended by Staff and the Planning Commission. All in favor. Motion carried unanimously. 11. North Metro Telecommunications Commission/Media Center 2006 Budget Motion by Council Member Lee, seconded by Council Member Lakso to approve the North Metro Telecommunications Commission/Media Center 2006 Budget as presented. All in favor. Motion carried unanimously. Mayor Capra commented that Heidi Aronson does an excellent job of managing the facility. 12. Resolution #05-037 – Proclamation Domestic Violence Month, October Motion by Council Member Lakso, seconded by Council Member Lee to approve Resolution #05-037 as presented. All in favor. Motion carried unanimously. 13. CenterPoint Energy Request for Right-of-Way Permit Application City Administrator Larson indicated that CenterPoint Energy will be doing a lot of work in the City to correct faulty connections similar to the one that caused the explosion in Ramsey and has asked for consideration of one permit fee rather than a permit fee for each of the 217 connections that need to be replaced. Council discussed the matter and agreed to accept $100 per home for a total of $21,700 for the permit fee based on 217 homes. Motion by Council Member Terway, seconded by Council Member Lakso to approve the amount of $21,700 based on $100 per home for 217 homes in the form of cash or letter of credit. All in favor. Motion carried unanimously. 14. Traffic Control Signs at Intersections Within the City Mayor Capra indicated that she had placed this on the Agenda for consideration due to the severe accident in Hugo involving a young boy on a motorized scooter at an uncontrolled intersection. City Attorney Hoeft indicated that it has been the general policy of the City not to control every intersection within the City. He then said that Council does entertain requests for Page 5 of 8 City of Centerville Council Meeting Minutes August 10, 2005 stop signs at intersections by residents but the general policy has been that not all intersections are controlled. 15. Cable Channel Text Programming Software (SCALA Upgrade) City Administrator Larson indicated that the City’s cable programming software is at least five or more years old and it is very outdated and may not be able to be maintained for much longer. He then suggested an upgrade utilizing cable funds in an amount not to exceed $4,700. Motion by Council Member Lee, seconded by Council Member Paar to authorize the SCALA upgrade in an amount not to exceed $4,700. All in favor. Motion carried unanimously. VIII. OLD BUSINESS 1. Personnel Policy Council indicated a desire to spend a little more time reviewing the policy to ensure that all suggested changes have been implemented into the latest version of the policy. Motion by Council Member Lee, seconded by Council Member Lakso to table this discussion to a work session. All in favor. Motion carried unanimously. 2. Job Descriptions Motion by Council Member Lee, seconded by Council Member Paar to approve the Job Descriptions as presented. All in favor. Motion carried unanimously. 3. Resolution #05-038 Organizational Chart Motion by Council Member Terway, seconded by Council Member Paar to approve Resolution #05-038 Organizational Chart as presented. All in favor. Motion carried unanimously. 4.Consider Quotes for Water Main Extension – Mound Trail City Engineer Peterson indicated that the low bidder was Penn Contracting and recommended approval of the bid. He then suggested the City may want to consider upsizing the pipe to allow for better flow at the very end. Mayor Capra asked Staff to review flow requirements with the Fire Department. Motion by Council Member Lee, seconded by Council Member Terway to approve the quote from Penn Contracting for the water main extension on Mound Trail as presented by Staff. All in favor. Motion carried unanimously. Page 6 of 8 City of Centerville Council Meeting Minutes August 10, 2005 5. Backage Road/Property Purchase Option City Administrator Larson indicated that there are still some issues to work out and asked for authorization to seek an extension of time on the purchase option. Motion by Council Member Terway, seconded by Council Member Paar to direct Staff to seek an extension on the purchase option to December 31, 2005. All in favor. Motion carried unanimously. IX. ANNOUNCEMENTS/UPDATES 1. City Administrator – Mr. Dallas Larson City Administrator Larson asked Council to set a work session to review and discuss the Codification of the Ordinances. Council directed Staff to set a work session for one hour prior to the next Council meeting. 2.1601 LaMotte Drive Mayor Capra asked for Council authorization to work with any and all elected officials on the purchase of the property. Council agreed. 3. Downtown Redevelopment Planning City Administrator Larson indicated that there would be a meeting on August 30, 2005. 4. CSAH 14/Main Street Project City Administrator Larson indicated that he is working on getting a response on the MOU. 5. 2005 Regional Training Session City Administrator Larson indicated that the 2005 Regional Training Session is scheduled for September 14, 2005 from 2:00 to 4:30 p.m. for anyone interested in attending. 6. Correspondence Mayor Capra indicated that there is training on September 7, 2005 at the Humphrey Institute of Public Affairs on development. Page 7 of 8 City of Centerville Council Meeting Minutes August 10, 2005 Mayor Capra thanked everyone for participating in the National Night Out events. Mayor Capra thanked everyone for helping to make Fete des Lacs a wonderful success. Council Member Paar indicated that the EDC wants to stay in tact and will spend the next few months working on goals and strategies for moving forward before meeting with Council to discuss economic development goals for the City. X. ADJOURNMENT Motion by Council Member Lee, seconded by Council Member Paar to adjourn the August 10, 2005 City Council Meeting at 8:05 p.m. All in favor. Motion carried unanimously. Transcribed by: Joan Lenzmeier, Recording Secretary TimeSaver Off Site Secretarial, Inc. Page 8 of 8