Loading...
HomeMy WebLinkAbout2008-12-03 P & R Minutes Approved Parks & Recreation Committee Meeting Minutes 12-03-08 PARKS AND RECREATION COMMITTEE MEETING MINUTES Wednesday, December 3, 2008 - 6:00 p.m. Pursuant to due call and notice thereof, the Parks & Recreation Committee of the City of Centerville held the regularly scheduled Wednesday, December 3, 2008 meeting at City Hall, 1880 Main Street. Present: Chairperson Suzanne Seeley Vice-Chairperson Kevin Amundsen Committee Member Kevin Selander Committee Member Savannah Lee Committee Member Mark Haiden Committee Member Lori Harris Absent: Committee Member Patrick Branch Council: Council Liaison Tom Lee Staff: Staff Liaison Kim Stephan __________________________________________________________________________________ I. CALL TO ORDER 1. Roll Call Chairperson Seeley called the December 3, 2008 Parks & Recreation Committee Meeting to order at 6:33 p.m. II. SET AGENDA Chairperson Seeley requested a discussion of 2009 Park Projects be added under Committee Business. Motion was made by Vice-Chairperson Amundsen, seconded by Committee Member Selander to set the agenda with the above addition. All in favor. Motion carried unanimously. III. APPEARANCES An appearance was made by Mark Spitzmueller, Bald Eagle Water Ski Club to update the committee on the ski club’s show site for 2009 and discuss potential for the ski club to use the site on CSAH14 currently owned by the County, but potentially owned by the City. The ski club has used the location on Centerville Lake off of Waterworks for many years and may or may not be able to use this same site for 2009. Mr. DeFoe, the owner of the property, has told the ski club he has no immediate plans for the property, but has not committed to 2009 at this time. At past meetings Mr. Spitzmueller and the committee have discussed the possible use of this particular piece of property, which is located on Centerville Lake to the west of 7129 Main Street. This property appears to be big enough to be considered a small park with possibly benches and a bike rack. There would be room for lawn chairs along the shore for viewing the water ski show. In 2008 this was not 1 of 4 Parks & Recreation Committee Meeting Minutes 12-03-08 feasible as CSAH14 was under construction and the property was owned by the County who was not willing to work with the ski club. Chairperson Seeley questioned whether there is anything the committee needs to do to ensure City Council is aware the committee is interested in this piece of property as green space. Council Member Lee stated the City is moving forward with taking ownership from the County of non-economically feasible remnant properties where the City’s intention, with some of them, will be to create additional green space. This will not be property Parks & Recreation will have to purchase. Chairperson Seeley requested this item be added under 2009 Park Projects. IV. CONSIDERATION OF MINUTES November 5, 2008 Parks and Recreation Committee Meeting Minutes Chairperson Seeley requested two typographical errors be corrected. 1) The first sentence, page 2 of 5, correct the spelling of Mr. Mark Statz’s last name. 2) The last paragraph, page 3 of 5, change ‘Cit’ to City’. Motion was made by Vice-Chairperson Amundsen, seconded by Committee Member Haiden to approve the November 5, 2008 Parks & Recreation Committee Meeting Minutes with the above corrections. All in favor. Motion carried unanimously. V. COMMITTEE BUSINESS Centennial Lakes Little League Request for Use of Ball Fields for 2009 Season Included in the packet was a request from Centennial Lakes Little League to use the ball fields at Laurie LaMotte Memorial Park for 2009. For reference, following is the motion the committee made for 2008. Motion was made by Chairperson Seeley, seconded by Vice-Chairperson Amundsen to recommend City Council approve the request from Centennial Lakes Little League to use the three baseball and softball fields and facilities located at Laurie LaMotte Memorial Park for the summer months of 2008 beginning April 1 through August 15, 2008, Monday through Friday from 4:00 p.m. until dark with the same service provided by Public Works Staff in regards to grooming the fields prior to games. All in Favor. Motion passed unanimously. Before making a recommendation to City Council for 2009, the committee would like to know exactly what ‘the same service provided by Public Works Staff in regards to grooming the fields prior to games’ involves. Ms. Stephan will forward this request to Public Works. Item will be tabled until the next scheduled committee meeting. Tree Removal at Eagle Park The subcommittee on this project did not get an opportunity to get together over the last month to go through this park, but Committee Member Haiden went through the park and reported it appears just trimming the trees from the bottom will not be sufficient as there are just too many trees and this makes the park feel very secluded. Council Member Lee suggested contacting an arborist from perhaps the county or DNR for some guidance. Vice-Chairperson Amundsen will contact someone before the next committee meeting and report back to the committee. The committee and Council Member Lee are 2 of 4 Parks & Recreation Committee Meeting Minutes 12-03-08 willing to do the tree cutting, probably in March or April 2009. Parks & Recreation Skate Nights The committee discussed scheduling at least two (2) Parks & Recreation Skate Nights at Laurie LaMotte Memorial Park and would like to have one with the horse driven hayride as in the past years. The dates selected were Saturday, January 10 and Saturday, February 14, 2009. Ms. Stephan will contact Bunker Hills Stable to inquire as to costs and availability. In the past years the horse drawn hay ride was approximately $550. The committee would also supply a bonfire, hot chocolate and popcorn and are considering various winter games or events that could include children’s prizes. Motion was made by Vice-Chairperson Amundsen, seconded by Committee Member Lee to recommend City Council approve funding of two (2) Skate Night events in 2009 at Laurie LaMotte Memorial Park not to exceed $1,000 for both events.All in favor. Motion carried unanimously. 2009 Parks & Recreation Committee Projects Chairperson Seeley requested this be added to the agenda so the committee could start brainstorming about upcoming projects they would like to see discussed or implemented in 2009. Items discussed were as follows: ? Bald Eagle Water Ski Club – Develop the sliver of currently county owned property on Centerville Lake which will accommodate the Bald Eagle Water Ski Club shows. ? 2009 Fete des Lacs Run/Walk. ? Eradicating Buckthorn in our parks, as well as informing residents how to remove buckthorn from their property. ? Climbing Wall installed at Tracie McBride Memorial Park. ? Pergola behind the pump house at Tracie McBride Memorial Park. ? Hidden Spring Park – Monitor plants that were replaced in 2008. ? Program for Music in the Parks. ? Lighting in the parks. ? Tree trimming, tree removal and park safety. ? Vandalism in parks. Chairperson Seeley discussed with the committee the need for a more defined process for projects. The committee has become frustrated with the plans they submit not being fully implemented as designed. Two examples are all the problems with Tracie McBride Memorial Park and Hidden Spring. Council Member Lee stated each project should really have a Project Manager, a member of the committee who oversees that the project is completed as the committee envisioned. The committee would like to meet with City Council and Public Works to further define a process that can be put into place so there are not further problems and frustrations with park projects. Motion was made by Chairperson Seeley, seconded by Committee Member Harris, to recommend to City Council that a Work Session be set up between the Committee, City Council and Public Works Staff to discuss ways all parties involved can improve the process of managing park related projects. All in favor. Motion carried unanimously. 3 of 4 Parks & Recreation Committee Meeting Minutes 12-03-08 VI. UPDATES Park Signage (hours, park rules, no trespassing, no fishing, etc.) Per Mr. Dallas Larson, City Administrator, the committee just needs to put in writing what signs they want where and what each sign should say and Public Works will get these ordered and installed in the spring. Hidden Spring Park Per Mr. Mark Statz, City Engineer, the snow fence at Hidden Spring Park was re-secured to the posts on Tuesday, November 11, 2008. No further discussion regarding this park. Fete des Lacs 2009 Centerville Lake Walk/Run Council Member Lee requestedT-Shirt/Water Bottle Final Design be added to the agenda under Fete des Lacs 2009 Centerville Lake Walk/Run so Committee Member Lee can complete the final designs and we can start shopping around for the best prices and delivery. By April, we should have approved the purchase of the shirts and water bottles so there are no delivery issues. The information Committee Member Branch submitted regarding soliciting sponsors for the race was emailed to all businesses that Ms. Stephan has email addresses for, to start the businesses thinking about the race and the possibility of becoming a sponsor. There have been no responses from any businesses at this time. Per Ms. Deb Barnes, Editor of The Citizen newspaper, a press release ran in The Citizen on November 12, Page B5 regarding the race. Ms. Barnes said she plans to run it again in January. Climbing Wall – Tracie McBride Memorial Park Per Mr. Paul Palzer, Public Works Director, the climbing wall structure has been delivered, but was missing one piece. Public Works will install the equipment when the weather permits. A thank you note was sent to Dead Broke Saddle Club for their generous donation of $6,000. Buckthorn Information was included in the packet regarding Buckthorn for the committee’s review. A good time to th send information to residents would be in the April 15 Utility Bill, but the information will have to be condensed to one page. VII. ADJOURNMENT Motion was made by Vice-Chairperson Amundsen, seconded by Committee Member Harris to adjourn the December 3, 2008 Parks & Recreation Committee Meeting at 8:20 p.m. All in favor. Motion passed unanimously. 4 of 4