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Home My WebLink About2009-01-07 P & R Minutes Approved Parks & Recreation Committee Meeting Minutes 01-07-09 PARKS AND RECREATION COMMITTEE MEETING MINUTES Wednesday, January 7, 2009 - 6:30 p.m. Pursuant to due call and notice thereof, the Parks & Recreation Committee of the City of Centerville held the regularly scheduled Wednesday, January 7, 2009 meeting at City Hall, 1880 Main Street. Present: Chairperson Suzanne Seeley Vice-Chairperson Kevin Amundsen Committee Member Kevin Selander Committee Member Savannah Lee Committee Member Mark Haiden Committee Member Lori Harris Committee Member Patrick Branch Absent: None Council: Council Liaison Tom Lee Staff: Staff Liaison Kim Stephan __________________________________________________________________________________ I. CALL TO ORDER 1. Roll Call Chairperson Seeley called the January 7, 2009 Parks & Recreation Committee Meeting to order at 6:40 p.m. II. SET AGENDA Chairperson Seeley requested a discussion of Chairperson and Vice-Chairperson positions be added under Committee Business as #1 and a discussion of a potential drainage pond at Laurie LaMotte Memorial Park be added under Committee Business as #3. Chairperson Seeley also requested a discussion be added under Committee Business as #4 regarding ‘Impact to Laurie LaMotte Memorial Park Property – Centerville TE Trail Grant Project Letter’ per Mr. Mark Statz’s request. Also added was a discussion of Skate Night under Updates as #5. Motion was made by Vice-Chairperson Amundsen, seconded by Committee Member Haiden to set the agenda with the above additions. All in favor. Motion carried unanimously. III. APPEARANCES IV. CONSIDERATION OF MINUTES December 3, 2008 Parks and Recreation Committee Meeting Minutes 1 of 4 Parks & Recreation Committee Meeting Minutes 01-07-09 Chairperson Seeley requested a period be added to the end of the last sentence under Skate Night on page 3 of 4 immediately preceding the motion. Motion was made by Vice-Chairperson Amundsen, seconded by Committee Member Selander to approve the December 3, 2008 Parks & Recreation Committee Meeting Minutes with the above correction. All in favor. Motion carried unanimously. V. COMMITTEE BUSINESS Chairperson Seeley requested a discussion of Chairperson and Vice-Chairperson positions be added under Committee Business. The committee felt Chairperson Seeley and Vice-Chairperson Amundsen were doing a great job in these positions and would like them to remain. Both Chairperson Seeley and Vice- Chairperson Amundsen were comfortable with remaining in these positions, but would like to give other committee members the opportunity if they so desired Motion was made by Committee Member Haiden, seconded by Committee Member Selander to nominate Chairperson Seeley to remain in the position of Chairperson of the Parks & Recreation Committee for 2009. All in favor. Motion carried unanimously. Chairperson Seeley accepted. Motion was made by Committee Member Harris, seconded by Committee Member Haiden to nominate Vice-Chairperson Amundsen to remain in the position of Vice-Chairperson of the Parks & Recreation Committee for 2009. All in favor. Motion carried unanimously. Vice-Chairperson Amundsen accepted. Centennial Lakes Little League Request for Use of Ball Fields for 2009 Season Included in the packet for December 2008 was a request from Centennial Lakes Little League to use the ball fields at Laurie LaMotte Memorial Park for 2009. Before making a recommendation to City Council the Parks & Recreation Committee wanted to know exactly what ‘the same service provided by Public Works Staff in regards to grooming the fields prior to games’ involves. Ms. Stephan requested information from Public Works. Per Mr. Tedd Peterson, Public Works: As a staff we were directed to groom the ball fields Monday through Thursday. Grooming the ball fields took about an hour a day. Just a note, Centennial Little League purchased a new groomer for the City in the spring of 2008. Motion was made by Vice-Chairperson Amundsen, seconded by Committee Member Branch to recommend City Council approve the request from Centennial Lakes Little League to use the three baseball and softball fields and facilities located at Laurie LaMotte Memorial Park for the summer months of 2009 beginning April 1 through August 15, 2008, Monday through Friday from 4:00 p.m. until dark with the same service provided by Public Works Staff in regards to grooming the fields Monday through Thursday. All in Favor. Motion passed unanimously. 2 of 4 Parks & Recreation Committee Meeting Minutes 01-07-09 Drainage Pond – Laurie LaMotte Memorial Park Mayor Capra had asked Chairperson Seeley to discuss with the committee a possible future drainage pond at Laurie LaMotte Memorial Park in connection with the downtown redevelopment. The committee questioned why, if this was for a downtown redevelopment project, that the drainage pond be located on park property instead of the property being developed. The committee discussed different options such as widening existing marshy areas or locating the pond in one of the lesser used areas and building deeper and smaller so it looks visually appealing, but doesn’t take up too much space. It was decided the area behind the homerun fence, in the south east corner, would be the best location, if it is necessary to put on pond on park property, as it is already a low area and would not occupy desirable park space. Motion was made by Chairperson Seeley, seconded by Committee Member Selander, to recommend to City Council that if it is necessary to use Laurie LaMotte Memorial Park property for a drainage pond, the desirable location would be the south east Corner of the park, outside of the home run fence. This area felt to have the least traffic, would have the least impact on the park and provide better safety for children by being located out of the way. All in Favor. Motion passed unanimously. Impact to Laurie LaMotte Memorial Park Property – Centerville TE Trail Grant Project Mr. Mark Statz, City Engineer, requested the committee review, and Chairperson Seeley sign, a letter Impact to Laurie LaMotte Memorial Park Property – Centerville TE Trail Grant Project. regarding the Mr. Statz sent a copy of a letter for the committee’s review with the following explanation: Some of the language in the letter is required by law, so the Parks Committee could recommend some changes to the language if they wish, but we’d have to look it over to make sure it doesn’t eliminate the necessary wording. The purpose of the letter is to ensure the Federal Highway Administration that no one is forcing this project on the people that manage the parks. Mr. Statz met with the committee briefly to answer any questions. There were some concerns about where the trail ended on the map, but Mr. Statz stated for this purpose the trail was only shown within the boundaries of the park and not extended beyond the park, this does not mean the trail ends there. Motion was made by Committee Member Haiden, seconded by Committee Member Branch to support the letter as written by Bonestroo to be signed by Chairperson Seeley. All in Favor. Motion passed unanimously. VI. UPDATES Park Signage (hours, park rules, no trespassing, no fishing, etc.) Both Chairperson Seeley and Vice-Chairperson Amundsen brought copies of a variety of park signage options for the committee’s review. The wording and placements of signs were discussed. One option was to place a sign (s) actually in the water to discourage boaters. The sign would then be visible from the lake side. Committee Member Haiden stated that he felt that would ruin the natural beauty of the lakeshore and not necessary as the rocks on the shoreline would keep boaters from landing. There was 3 of 4 Parks & Recreation Committee Meeting Minutes 01-07-09 discussion of two sided signs or multiple signs on the same post to eliminate too many signs. It would say ‘No Fishing, Wading, or Swimming’ on one side with ‘Natural Restoration Project’ on the other side. The wording was discussed at length trying to make it very clear with as less words as possible that the reason for no fishing, swimming, wading or boat landing is because the shoreline is in the process of being restored. It has to be specific however to enable officers to enforce it. Vice-Chairperson Amundsen is working on this project and will refine the design and bring more information back to the next committee meeting. Tree Removal at Eagle Park Vice-Chairperson Amundsen has contacted an arborist who works through the DNR. At this point they have not met, but Vice-Chairperson Amundsen hopes to have more information before the next meeting. Fete des Lacs 2009 Centerville Lake Walk/Run Committee Member Branch updated the committee on progress made over the last month and the possible routes were reviewed to determine where potential problems may arise. The exact route has not been finalized yet. Council/Committee Work Session Chairperson Seeley reminded the committee of the work session with City Council at the next scheduled Parks & Recreation Committee Meeting February 4, 2009 at 6:30 p.m. The discussion will focus on ways in which all parties involved can improve the process of managing park related projects. Mayor Capra had asked for specifics. Committee Member Haiden will not be in attendance, but will draft a ‘Project Requirement Document’ something similar to what his company uses in the work place. The idea is to be very specific with project requirements so to clear up any potential miscommunications between the Parks & Recreation Committee, Council & City Staff. Skate Night at Laurie LaMotte Memorial Park - January 10, 2009 Ms. Stephan will go to Sam’s Club and get supplies for the Skate Night (popcorn, oil, hot chocolate, etc.) Vice-Chairperson Amundsen will stop at City Hall for supplies as well as pick up the snowman boards used for either the bean bag or snowball toss. Ms. Stephan will also pick up some prizes for the games. An area has been plowed by Public Works for the bonfire and Council Member Lee will supply the wood. All members are planning to attend. VII. ADJOURNMENT Motion was made by Chairperson Seeley, seconded by Vice-Chairperson Amundsen to adjourn the January 7, 2009 Parks & Recreation Committee Meeting at 9:00 p.m. All in favor. Motion passed unanimously. 4 of 4