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HomeMy WebLinkAbout2009-01-14 CC - ApprovedCITY OF CENTERVILLE CITY COUNCIL MEETING January 14, 2009 Pursuant to due call and notice thereof, the City of Centerville held its regularly scheduled meeting on January 14, 2009, at 6:30 p.m. PRESENT: Mayor Mary Capra Council Member Linda Broussard Vickers Council Member Ben Fehrenbacher ~~ ~ Council Member Tom Lee 0 ~~ Council Member Jeff Paar 0 ~ STAFF: City Administrator Dallas Larson City Attorney Kurt Glaser City Engineer Mark Statz L CALL TO ORDER Mayor Capra called the January 14, 2009, City Council Meeting to order at 6:30 p.m. IL PUBLIC HEARING None III. APPROVAL OF AGENDA Mayor Capra made the following additions to the Agenda: Consent Agenda, Item 1, added Page 14a Consent Agenda, Item 6 -Changed "Sauna/Massage Establishment' to "Therapeutic Massage Establishment Consent Agenda, Items 4, 5, 6 and 7 -moved to New Business as Items 2, 3, 4 and 5 New Business, added Item 7, Parks & Recreation Committee -Request for Support for the Upcoming Festival of the Lakes 8K Run Announcements/LJpdates, added Item 2, Police Governing Board Motion by Council Member Paar, seconded by Council Member Broussard Vickers, to approve the January 14, 2009, Agenda as amended. All in favor. Motion carried unanimously. Page 1 of 10 City of Centerville City Council Meeting January 14, 2009 IV. APPROVAL OF MINUTES December 30, 2008, City Council Meeting Minutes Mayor Capra made the following change to the December 30, 2008, City Council Meeting Minutes: On Page 10 of 11, under Announcements/LJpdates, Item 2, the first sentence was changed to read, "Mayor Capra reported that, during the 35E Coalition Meeting, there was a discussion regarding the tornado that affected Hugo." Motion by Council Member Lee, seconded by Council Member Broussard Vickers, to approve the December 30, 2008, City Council Meeting Minutes as amended. All in favor. Motion carried unanimously. 2. January 7, 2009, City Council Worksession Meeting Minutes Councilmember Broussard Vickers made the following change to the January 7, 2009, City Council Worksession Meeting Minutes: On Page 2 of 2, the phrase in the second to the last sentence in Item 5 was changed to read, "... suggested a 5% reduction in the rate for 2009, not retroactive to 2008." Motion by Council Member Broussard Vickers, seconded by Council Member Fehrenbacher, to approve the January 7, 2009, City Council Worksession Meeting Minutes as presented. All in favor. Motion carried unanimously. V. CONSENT AGENDA 1. City of Centerville December 31. 2008_ through January 14. 2009_ Claims 2. Centennial Fire District Claims through January 5, 2009 3. Centennial Police Department Claims through January 8, 2009 4. Centerville Lions Annual Ice Fishing Contest, February 14, 2009, with Alternative Date of February 21, 2009 a. Special Event Permit Application b. Temporary On-Sale Liquor Application c. Temporary Raffle Application Motion by Council Member Paar, seconded by Council Member Lee, to approve the Consent Agenda as presented. All in favor. Motion carried unanimously. VL AWARDS/PRESENTATIONS/APPEARANCES Mr. Grey Kieselhorst, Centerville Lions -Annual Ice Fishing Contest Page 2 of 10 City of Centerville City Council Meeting January 14, 2009 Mr. Kieselhorst announced that the Annual Ice Fishing Contest would be held on Centerville Lake, by the old Waterworks Beach Club, on February 14, 2009, from 11 a.m. to 2 p.m. If there is bad weather on February 14, the alternate date would be February 21. He stated that tickets will be $5 per hole, and there will be many great prizes. He added that they are attempting to make this akid-friendly event. Councilmember Lee added that the Parks and Recreation Hayride would be held after the Ice Fishing Contest, at 6 p.m. that evening. VII. OLD BUSINESS 1) Bonestroo Request for Payment -Construction Observation Associated with CSAH 14 Improvements Councilmember Fehrenbacher stated that it is clear the additional hours were added on an as-needed basis. However, they did work that was not approved for funding. He stated that he does not agree with the $16,000 additional amount, because the City Council did not have a chance to approve it. He stated that he believed the number should be somewhere in between $0 and $16,000. Councilmember Lee inquired as to what the Council would have done had they known ahead of time that the additional hours were needed. He stated that the Bonestroo's original estimate was off by 250%. However, it was agreed that the City would be observing the construction, which did not occur. He added that he would agree on a number between $0 - $16,000. However, he withdrew from deciding on the number. Councilmember Paar stated that he originally said no to this request, because the City was given no notice. After this was discussed further, however, it was clear that the City Staff was at fault as well. That time was definitely busy, because of the major storm, a lot of permits being required, and other issues that had to be taken care of. The City had initially told Bonestroo that the City would give them man hours, but the City could not provide those man hours. If the City had been able to provide the man hours, Mr. Paul Palzer would have been paid to do what Bonestroo did. Councilmember Paar added that he agrees with what Bonestroo did, and, if they had not done it, issues could have gone unseen. However, he is still upset about the lack of communication. He stated that he is not sure about the exact dollar amount, which would have to be discussed further. Councilmember Lee stated that it was easy to see where some failures occurred. He stated that, within one week after the storm, the City knew the situation and should have known, at that time, that City Staff would not be able to handle their part in the project. Councilmember Lee stated that after a lot of thought, he agrees that the only fault on Bonestroo was that communication had not occurred earlier. He stated that to be more fair, perhaps a little more understanding should be granted to Bonestroo. He added that this was initially hard for him to agree with because he is a "watchdog" of taxpayer dollars. Page 3 of 10 City of Centerville City Council Meeting January 14, 2009 Councilmember Broussard Vickers stated that the City Council needs to come up with a number. She understands that 20 weeks X 12 extra hours X 88 = $21,280. She indicated she does not understand the number Councilmember Fehrenbacher proposed. Councilmember Fehrenbacher replied that he had added 256 hours to the 189 extra hours. Councilmember Broussard Vickers stated that Bonestroo came to the City in September 2008, and the City did not tell them to stop at that time. Therefore, half of the expense occurred after the City could have stopped it. She added that she would support an additional payment of $16,632. Mayor Capra stated that the City made a decision not to hire a Building Inspector until August. At the time the storm hit, it was chaos. The work had to be done, because the contractor made a lot of mistakes. Mayor Capra agreed with Councilmember Broussard Vickers and would support approval of an additional payment to Bonestroo of $16,632. Councilmember Lee stated that there are lessons to be learned here. He stated that he supports approval of an additional payment to Bonestroo of $16,632. Councilmember Fehrenbacher stated that he continues to have an issue. Mayor Capra replied that Bonestroo continued in a good faith effort. She inquired about how much the City should penalize them, when the City Staff could have caught it. City Engineer Statz pointed out that there were four tasks completed, and this discussion only covers the hours associated with one task. He indicated that, since no specific hours were quoted for the other tasks, Bonestroo has absorbed any additional expense necessary to complete them. Motion made by Councilmember Broussard Vickers, seconded by Mayor Capra, to approve an additional payment of $16,632 to Bonestroo for the additional hours spent on inspections for the CSAH 14 Improvements in 2008. Motion carried (3-2~ Councilmember Fehrenbacher and Councilmember Paar opposed. 2) City Code Amendments (Tabled from Previous Meeting a. Ord. #29, Second Series relating to Chapter 150-155 The changes made to Chapter 150-154 were provided to the Councilmembers in their Meeting Packets. City Attorney Glaser explained some of the changes in more detail and answered questions raised by the Councilmembers. Discussion ensued. Page 4 of 10 City of Centerville City Council Meeting January 14, 2009 City Attorney Glaser stated that there were many changes in Chapter 154; therefore, to avoid confusion, that entire chapter would be removed and reordered as Chapter 156. City Attorney Glaser suggested that if the Council was satisfied with the changes in Chapters 150-153 and Chapter 154, those Chapters be adopted. He stated that there would only be two additional items to complete: Adopting a reorganized Chapter 154-Zoning as Chapter 156 and adopting a Summary Ordinance for publication. He added that there were no changes to Chapters 155 & 157. Motion by Councilmember Broussard Vickers, seconded by Councilmember Paar, to adopt Ordinance Number 29, Second Series approving the changes to Chapters 150, 152, 153 and 154. All in favor. Motion carried unanimously. VIII. NEW BUSINESS Res. #09-001 - Appointments Mayor Capra stated that the recommendations for appointments are made annually at the first City Council meeting of the year. After discussion by the Councilmembers, the following appointments were suggested: COUNCIL: 1) Mayor Mary Capra 2) Council Member Ben Fehrenbacher 3) Council Member Tom Lee 4) Council Member Jeff Paar 5) Council Member Linda Broussard Vickers Acting Mayor -Council Member Paar Centerville Centennial Fire District Steering Committee Members -Council Member Broussard Vickers, Council Member Paar and Alternate Mayor Capra Check Signing Authority (two signatures required) -Mayor Mary Capra, Acting Mayor Paar, Council Member Lee and City Administrator Larson North Metro Telecommunications Commission Representative -Mayor Capra North Metro Telecommunications Commission Representative Alternate -Council Member Ben Fehrenbacher Police Commission -Mayor Mary Capra, Council Member Lee and Alternate Council Member Broussard Vickers Rush Line Corridor -Mayor Mary Capra I 35 W/E Coalition -City Administrator Dallas Larson (Northeast Corridor) & Council Weed Inspector -Mayor Mary Capra (Delegated to Public Works Director, Paul Palzer~ COMMITTEES/COMMISSION: Economic Development Committee 1) Committee Member Jenny Dosch Page 5 of 10 City of Centerville City Council Meeting January 14, 2009 2) Vacant (Will put in an ad for this vacancy mid-February. Former Council Member Lakeo would also like to be considered for this position.) 3) Current Members of Council Parks & Recreation Committee 1) Committee Member Kevin Selander 2) Committee Member Kevin Amundsen 3) Committee Member Lori Harris 4) Committee Member Patrick Branch 5) Committee Member Suzanne Seeley 6) Committee Member Savannah Lee 7) Committee Member Mark Haiden Council Member Liaison -Council Member Lee Planning & Zoning Commission 1) Commission Member Roland Parrucci 2) Commission Member James Wekseth 3) Commission Member Jesse Lange 4) Commission Member Thomas Wood 5) Commission Member Mark Pangell 6) Commission Member D. Love 7) Commission Member Darrin Mosher Council Member Liaison -Council Member Ben Fehrenbacher STAFF/CONTRACTED SERVICES: Animal Control -Otter Lake Animal Care Center/Centennial Lakes Police Debartment Escort Attorney -Smith & Glaser Assessor -Ken Toltzman Auditor -Abdo, Eick and Meyers, Inc. Building Official -Paul Palzer City Engineer - Bonestroo City Forester - Mr. Joe Goetz Drainage Ordinance Committee -Staff Drug Testing/Employment Medical Examinations -Choice PointBlaine Medical Center Emergency Services Directors (Civil Defense) • Jerry Striech • Robert Makela • Paul Palzer Fire Marshall -Jerry Striech Fire Protection -Centennial Fire District Housing and Redevelopment Authority (HRA) -Anoka County HRA Official Depository -Main Street Bank Additional Authorized Depositories: Federal Savings and Loan - 4M, 4M+ Funds, Smith Barney Page 6 of 10 City of Centerville City Council Meeting January 14, 2009 Official Paper -Citizen (~ for 1 year Police Protection -Centennial Lakes Police Department Recycling Coordinator/Solid Waste Representative -Staff Senior Transportation Representative -Staff Solid Waste Advisory Committee Alternative -Staff Deputy Weed Inspector - Mr. Paul Palzer Motion by Council Member Broussard Vickers, seconded by Council Member Fehrenbacher, to approve Resolution #09-001, for Appointments for 2009, as discussed. All in favor. Motion carried. 2. Off-Sale Liquor Licenses (Newt a. Mainstreet Liquor Barrel, Inc., 1873 Main Street (Commencing April 1 - December 31, 2009) b. Sager's Liquor, 7093 - 20th Avenue South (Commencing January 15 - December 31, 2009) City Attorney Glaser stated that Centerville is authorized by state law to permit five off- sale liquor licenses. He suggested that it may be time for the City to consider whether it is economically viable for the City to use all its licenses. Discussion ensued. Mayor Capra stated that this should be looked at in the future. She suggested approving the two existing licenses and later look at possibly revising the policy. Motion by Council Member Fehrenbacher, seconded by Council Member Broussard Vickers, to approve Liquor Licenses for Mainstreet Liquor Barrel, Inc. (Commencing April 1 -December 31, 2009), and Sager's Liquor (Commencing January 15 - December 31,2009). All in favor. Motion carried unanimously. Tobacco License (New c. Sager's Liquor, 7093 - 20th Avenue South (Commencing January 15 - December 31, 2009) Motion by Council Member Broussard Vickers, seconded by Council Member Fehrenbacher, to approve the new Tobacco License for Sager's Liquor. All in favor. Motion carried unanimously. 4. Therapeutic Massage Establishment License Renewal (Serenity Now Motion made by Council Member Fehrenbacher, seconded by Council Member Broussard Vickers, to approve renewal of the Therapeutic Massage Establishment License for Serenity New Healing Center. All in favor. Motion carried unanimously. Page 7 of 10 City of Centerville City Council Meeting January 14, 2009 Therapeutic Massage Therapist License Renewals - 2009 (Serenity Now Healing Center B. Mr. William Klein C. Mrs. Jennifer Klein D. Ms. Barbara Ryan Motion made by Council Member Broussard Vickers, seconded by Council Member Fehrenbacher, to approve renewal of the Therapeutic Massage Therapist Licenses for Mr. William Klein, Mrs. Jennifer Klein, and Ms. Barbara Ryan at Serenity New Healing Center. All in favor. Motion carried unanimously. 6. Authorization of Funds for Appraisal Work -Trail Project Easements -Bud e.~ t not to Exceed X4.000 City Administrator Larson reported that the City is moving forward with the project. He stated that this project could also be a candidate for Federal stimulus for Public Works. He added that the City needs to review sixteen properties. He suggested having an appraiser look at the properties and provide the Council with some guidance. Motion by Council Member Lee, seconded by Council Member Fehrenbacher, to approve the transportation enhancement budgets for the trail proiect easements. All in favor. Motion carried unanimously. 7. Parks & Recreation Committee -Request for Support for the Upcoming Festival of the Lakes 8K Run Councilmember Lee reported that the upcoming 8K Run will be held on Saturday, August 8, 2009, beginning at 8 a.m. Mayor Capra stated that money has been approved for marketing. Councilmember Lee stated that runners will get goodie bags. The Parks and Recreation Committee would like to use the City logo in their advertising. Councilmember Paar stated that he read research on City Runs, and he is blown away as to how big there are now. He added that he believes this would be a great thing for this area. Councilmember Lee stated that there will also be other runs in the area on the same weekend. They are expecting 500-800 participants, and believe it will be a big event. He added that the parade will take place after the runners are finished, which will keep hundreds of people in town. Mayor Capra inquired about the desire of the Parks & Recreation Committee. Page 8 of 10 City of Centerville City Council Meeting January 14, 2009 Councilmember Lee replied that they need as much support as they can get. However, he did not have specifics at this point. They would like to have an extra vehicle or two for run winners to ride in the parade. NOTE: There will be solicitation by the Park Board for support. The Parks & Recreation Committee will take a tally of the contributions. IX. ANNOUNCEMENTS/UPDATES City Administrator, Dallas Larson City Administrator Larson reported that the State Auditor was in Centerville for about eight days, and they are in the process of writing their report. City Administrator Larson inquired of the State Auditor's Office, whether the City would be able to see the results prior to when it is made public. The State Auditor did not know the answer. The report should be completed within three weeks. City Administrator Larson reported that the Police did the Liquor and Tobacco compliance, and all establishments in all three cities passed. City Administrator Larson distributed a handout to the Councilmembers regarding funding for Fete des Lacs - 2005. 2. Mayor Capra -Police Governin.~ Board Mayor Capra reported that the lead city alternates between the three cities, and this year Centerville is the lead city. Mayor Capra announced that she will be the Chair of the Governing Board for this year. Mayor Capra provided a copy of the letter from the Circle Pines Mayor to the Council Members. Mayor Capra reported that the Police Governing Board completed the Job Performance Standards for the Chief of Police, and the Job Performance Standards for the Captain and Sergeants are almost complete. She stated that the other Job Performance Standards will be completed by the end of March or the first part of April. A full review of all positions will take place the end of June or the first part of July. Park & Recreation Committee Councilmember Lee reported that the upcoming Festival of the Lakes 8K Run will be a big event. In addition, other events are also being planned by the Committee. Councilmember Lee stated that the Park & Recreation Committee is actively seeking volunteers to help with the 8K Run and the Parade. He stated that all contact information for prospective volunteers is on the website. Page 9 of 10 City of Centerville City Council Meeting January 14, 2009 4. Planning & Zoning Commission Councilmember Broussard Vickers reported that Mortenson presented a slightly different vision of their Phase 1 and Phase 2 plans. X. ADJOURNMENT Motion by Council Member Paar, seconded by Council Member Broussard Vickers, to adiourn the January 14, 2009, City Council Meeting. All in favor. Motion carried unanimously. Mayor Capra adjourned the January 14, 2009, City Council Meeting at 8:48 p.m. Transcribed by: Bonita Kaska, Recording Secretary Timesaver Off Site Secretarial, Inc Page 10 of 10