HomeMy WebLinkAbout2009-02-11 CC Packet Set Agenda w/Handouts
VVednesday,Februaryll,2009
6:30 p.m.
Set AJ!enda = Italics
OPEN FORUM 6:30 p.m.: An opportunity for members of the public to address the City Council on items not on
the current agenda. Items requiring Council action may be deferred to staff or Boards and Commissions for
research and future Council Agendas if appropriate. You will be limited to two (2) minutes and we ask that you
conduct yourself in a professional, courteous manner, and refrain from the use of profanity. Failure to abide by this
policy may result in the loss of your privilege to speak. Persons wishing to speak will be required to complete a
sign-up sheet and give it to the Mayor or a Staff person by 6: 15 p.m.
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CITY COUNCIL MEETING AGENDA
I. CALL TO ORDER at 6:45 p.m. or shortly thereafter
1. RoD CaD
IL INTERVIEW EDA CANDIDATE
1. Ms. MicheUe Lakso (page i)
III. PUBLIC HEARING(S)
IV. APPROVAL OF AGENDA
V. APPROVAL OF MINUTES
1. January 21, 2009 City Council Public Hearing Meeting Minutes (Pages 1-5)
2. January 28, 2009 City Council Meeting Minutes (Pages 6-10 )
3. January 28, 2009 City Council Closed Special Session (page 11)
4. February 4, 2009 City CounciVP & R Work Session Meeting Minutes (Pages
11a-11c)
VI. CONSENT AGENDA
1. City of Centerville January 29, 2009 through February 11,2009 Claims
(Page 12 & 12a) (Check #024118-024158) Replacement Check #24159 for
Check #024005 - (VOIDED Check #024148 - Re-Issued Check #024160
2. Centennial Fire District Claims through February 2, 2009 (Page 13)
3. Request from Mainstreet Liquor Barrel to Modify Operation Address from
1873 Main Street to 1875 Main Street (Considered @ 1/1412009 Meeting-
Off-Sale Liquor License) (Page 14)
4. Massage Therapist CertificationlLicense - Ms. Jamie Lanske (7043 - 20th
Avenue South, Serenity Now Healing) (page 15)
VII. AWARDSIPRESENTATIONS/APPEARANCES
VIII. OLD BUSINESS
IX. NEW BUSINESS
1. Parks & Recreation Commission's Recommendation for Centennial Little
League's Use of Ban Fields at Laurie LaMotte Park for the 2009 Season
(pages 16-17)
2. Insurance Matters - Liability Waiver & Optional Coverage (page 18 & IRa)
a. Waiver of Statutory Immunity
b. Umbrelhl Limits
c. No Fault Sewer Back-up
X. ANNOUNCEMENTSIUPDATES
1. City Administrator, Dallas Larson
2. Local Board of Appeal & Equalization Training & Possible Re-Scheduling
of March 25, 2009 CounciLMeeting (pages 19-21)
3. Schedule Work Session
a. Budget
b. Beard Group
XI. CLOSED SESSION WITH CITY ATTORNEY TO REVIEW POTENTIAL
LITIGA nON (Special Assessment Appeals)
XII. ADJOURNMENT
**REMINDERS**
Centerville Lion's Ice Fishing Contest - February 14,2009, 11:00 - 2:00 p.m., Centerville Lake
Skate Night @ LaMotte Park - February 14,2009,6:00 p.m. - 9:00 p.m.
**POSSIBLE RE-SCHEDULING** City Council Meeting - February 25, 2009, 6:30 p.m.
Council Chambers
Planning & Zoning Commission Meeting - March 3, 2009, 6;30 p.m. Council Chambers
Parks & Recreation Committee Meeting - March 4, 2009, 6:30 p.m. Council Chambers
City Council Meeting - March 11,2009,6;30 p.m. Council Chambers
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CITY OF CENTERVILLE
CITY COUNCIL MEETING
January 28, 2009
Pursuant to due call and notice thereof, the City of Centerville held its regularly scheduled meeting on January
28, 2009, at 7:00 p.m.
PRESENT:
Mayor Mary Capra
Council Member Linda Broussard Vickers
Council Member Ben Fehrenbacher... ()"
Council Member Tom Lee r\Il@'.'1b
Council Member JeffPaar If\.J 0
City Administrator Dallas Larson
City Attorney Kurt Glaser
City Engineer Mark Statz
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ABSENT:
STAFF:
I. CALL TO ORDER
Mayor Capra called the January 28, 2009, City Council Meeting to order at 7:03 p.m.
II. PUBLIC HEARING
None
III. APPROVAL OF AGENDA
Mayor Capra made the following additions to the Agenda:
Under Consent Agenda, Item 1, added: (Check #024077 - 024102) and (Page 11a) (Check # 024104-
024118)
Under Consent Agenda, added: Item 3, Acceptance of Finance Director John Meyer's Retirement Letter
Under New Business, added: Item 4, Posting for Finance Director Position
Under New Business, added Item 5, Additional Assistance from ABDO, Eick & Meyers For Temporary
Assistance During the Vacancy of the Finance Director's Position (Not to Exceed $5,000)
Motion bv Council Member Broussard Vickers. seconded bv Council Member Fehrenbacher. to
anDrove the Januarv 28. 2009. Al!enda as amended. All in favor. Motion carried unanimous1v.
IV. APPROVAL OF MINUTES
1. Januarv 14. 2009. Citv Council Meetinl! Minutes
Mayor Capra made the following changes to the January 14, 2009, City Council Meeting Minutes:
Page 1 of5
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Remove the dashes from all instances of Council member Broussard Vickers' name.
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City Council Meeting Minutes
January 28, 2009
On Page 3 of 10, under AwardslPresentationslAppearances, Item 1, the last paragraph should read:
Councilmember Lee added that the Parks and Recreation Hayride would be held after the Ice Fishing
Contest, at 6 p.m. that evening.
On Page 9 of 10, under AnnouncementsJUpdates, Item 2, the last sentence in the first paragraph should
read: Mayor Capra provided a copy of the letter from the Circle Pines Mayor to the Councilmembers.
Motion bv Council Member Lee. seconded bv Council Member Fehrenbacher. to approve the
January 14. 2009. City Council Meetinl! Minutes as amended. All in favor. Motion carried
unanimously.
V. CONSENT AGENDA
1. City of Centerville January 15. 2009. throul!h January 28. 2009. Claims (Check # 024077 -
024102 and Check # 024104 - 024118)
2. Centennial Fire District Claims throul!h January 22. 2009
Mayor Capra requested that Item 3 be pulled for discussion.
Motion bv Council Member Broussard Vickers. seconded bv Council Member Lee. to approve
Items 1 and 2 of the Consent Al!enda as presented. All in favor. Motion carried unanimouslv.
3. ACCePtance of Finance Director John Mever's Retirement Letter
Mayor Capra read John Meyer's Retirement Letter to the Councilmembers. She stated that he would
definitely be missed and was an outstanding employee for the City. She stated that, if possible, she
would like to bring him back for a reception in his honor.
Councilmember Lee commented that a pot-luck affair of some sort would be appropriate.
Motion bv Council Member Fehrenbacher. seconded bv Councll Member Broussard Vickers. to
approve Item 3 of the Consent Al!enda as presented. All in favor. Motion carried unanimouslv.
VI. A W ARDSIPRESENT A nONS/APPEARANCES
I. Sm. Pat Aldridl!e
Sgt. Aldridge appeared to give updates from the Police Department. Some of the updates were:
All Alcohol Compliance Checks for Centerville passed.
CSO Zech will be the CSO Liaison for Centerville.
Interviews and the background stages have been completed for the full-time Police Officer position, and
the start date is being discussed.
Interviews are being completed for the potential reserves.
The Police Department is currently working on the Reserve Transport Policy, which will free up time
for the officers on the street.
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City Council Meeting Minutes
January 28, 2009
Sgt. Stepan is offering CPR Classes. Further details can be obtained from the Centennial Lakes Police
Department's website.
The Police Department is continuing the UMCPI Management Training.
City Events
The Police have been in contact with Centerville Elementary and Creative Kids Daycare.
Officer Langreck is continuing the Theft from Vehicle Deterrent Program.
Officer Kruger is continuing the Open Garage Awareness Program, and is getting stickers to use to alert
citizens.
Officer Sandmann was watching 2 houses, one of which has gone. He is also gathering information for
crime prevention pamphlets
Miscellaneous Statistics
107 Warning tickets and quite a few citations were issued in the last month. These were mainly
speeding citations and were due to the reopening of Main Street.
4 DWl's were issued.
1 snowmobile citation was issued.
Mayor Capra reported that Michelle Lakso held a CERT Emergency Scenario on Monday, January 26,
which went very well.
VII. OLD BUSINESS
1. Adontion of Ordinance. reorl!aniziDl! Chanter 154. Zonin~ and renumberinl! it to Chanter 156
City Attorney Glaser stated that Chapter 156 contained exactly the same text as in Chapter 154 during
the last Council Meeting. He stated that, because there were so many changes to Chapter 154, and to
make it less confusing, it was decided to retire Chapter 154 and adopt Chapterl56.
Motion made bv Councilmember Lee. seconded bv Councilmember Broussard Vickers. to retire
Chanter 154. Zonin2. and adont it as Chanter 156. All in favor. Motion carried.
2. Adontion of Resolution #09-003 - AnDrovinl! Summary of Ordinance for Publication
City Attorney Glaser stated that this Resolution was in the Councilmembers' packets for their approval.
Motion bv Councilmember Fehrenbacher. seconded bv Councilmember Lee. to annrove adontion
of Resolution #09-003. annrovin2 SummarY of OreJinance for nublication. All in favor. Motion
carried unanimouslv.
vm. NEW BUSINESS
1. Annrove Funds for Soil Borin!!S in Coniunction with Downtown Area Drainal!e SYStem. Not to
Exceed $3.780
City engineer Mark Statz reported that the City is continuing to look at additional options for storm
water treatment and a solution to use pond systems for irrigation for ball fields. He stated that Public
Works Director Palzar suggested the site on the southwest comer of Lamont Park, south of the Warming
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City Council Meeting Minutes
January 28, 2009
House and south of the Ice Rink. He stated that this site looks promising; however, there are a few
concerns they would look at before moving forward. One of the concerns is whether or not the water
table would be too high. He stated that they will get soil boring logs and reports. He added that the City
solicited quotes, and two quotes were included in the Councilmember's packets.
Administrator Larson reminded the Council that they have not ruled out the St. Genevieve Pond, but the
other option would offer some advantages, including the possibility of eliminating the two ponds in the
downtown area.
Discussion ensued.
Motion bv Council Member Lee. seconded bv Council Member Fehrenbacher. to aDDrove funds
for soil horino in coniunction with downtown area drainae:e System. not to exceed 53.780. Motion
carried (3/1) Councilmember Broussard Vickers ODoosed.
2. Authorization of Funds for Aonraisal Work - Block 8 Parcels - Bud2et Not to Exceed $5.000
City Administrator Larson stated that before the City can move to the next step with the Block 8 Parcels,
they need the appraisals.
Motion bv Council Member Lee. seconded bv Council Member Fehrenbacher. to authorize funds
for aDDraisal work - Block 8 Parcels. not to exceed 55.000. Motion carried (3/1). Councilmember
Broussard Vickers ODDOSed.
3. AODrOve Reauest to Anoka County to Add Timer to Downtown Lil!htine: Panel- Cost Would Be
$3.340
City Administrator Larson stated that this would give the City an opportunity to control how much the
lighting is used, and it would conserve energy.
Councilmember Fehrenbacher stated that he would first like to see the exact figures on the savings that
would result.
Discussion ensued.
Motion made bv Council Member Broussard Vickers. seconded bv Council Member Lee. to
aDDrove the reQuest to ARob County to add timer to downtown H2htine: DaneL cost not to exceed
$3.340. Motion carried (3/1). CounrJlmemher Fehrenbacher oDDosed.
4. Postinl!: for Finance Director Position
Motion made bv Council Member Broussard Vickers. seconded bv Council Member
Fehrenbacher. to aDDrove the DOStin2 for the Finance Director Position. All in favor. Motion
carried unanimouslv.
5. Additional Assistance from ABDO. Eick & Mevers for Temoorarv Assistance During the
Vacancv of the Finance Director Position (Not to Exceed $5.000)
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City Council Meeting Minutes
January 28, 2009
City Administrator Larson stated that the City would use them on an hourly basis, as needed.
Motion made bv Council Member Lee. seconded bv Council Member Broussard Vickers. to
annrove additional assistance from ABDO. Eick & Mvers for temnorarv .assistance durin!!: the
vacancy of the Finance Director nosition. not to exceed 55.000. All in favor. Motion carried
unanimouslv.
IX. ANNOUNCEMENTSIUPDATES
1. City Administrator. Dallas Larson
City Administrator Larson provided the Councilmembers with a list showing the expected impact of the
Govemor's budget reductions. He stated that there would be a Market Value Homestead Credit Aid cut
of about $65,000 for 2009 and about the same amount for 2010. In addition, Centerville would not get
any Government Aid. He stated that the City will have to look at the budget and identify ways to handle
these cuts.
2. Monthlv En2ineerin!!: Reoort
City Engineer Mark Statz reported that he prepared a document for City Administrator Larson regarding
the accounting for fees, which outlines their understanding of the current scope of fees for each project.
He stated that this will be reviewed at the next City Council meeting.
3. Anoka County's Joint Law Enforcement Council (ACJLEC) Meetin!!: Updates
Mayor Capra reported that the ACJLEC is submitting a letter to the State of Minnesota, supporting
Administrative Fines. City Attorney Glaser reported that Administrative Fines would use the City's
own enforcement for certain smaller offenses. In these cases, the Administrative Fines would be paid to
the City and the City would keep more of the revenue. He added that the City fines are usually lower.
City Attorney Glaser stated that, if someone does not want to pay the Administrative Fine, the issue
would go to the District Court. He added that more of a due process could also be set up within the City.
Mayor Capra reported that the City will receive a Grant for radios for the City Public Works.
X. ADJOURNMENT
Motion bv Council Member Broussard Vickers. seconded bv Council Member Fehrenbacher. to
adiourn the Januarv 28.2009. City Council Meetln!!:. All in favor. Motion carried unanimousiv.
Mayor Capra adjourned the January 28, 2009, City Council Meeting at 7:52 p.m.
(After adjournment of the January 28, 2009, City Council Meeting, and a brief break, a Closed Session with the
City Attorney to Review Potential Litigation - Special Assessment Appeals, was held.)
Transcribed by:
lonita Kaska, Recording Secretary
'imeSaver Off Site Secretarial. Inc
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Meeting Minutes 02-04-09
JOINT WORK SESSION
CITY COUNCIL & PARKS AND RECREATION COMMITTEE
MEETING MINUTES
Wednesday, February 4, 2009 - 6:30 p.m.
A Joint Work Session was held February 4, 2009 commencing at 6:30 p.m. between City Council and the Parks
& Recreation Committee. Mayor Capra and all Council Members were present, as well as Mr. Mark Statz, City
Engineer, Mr. Paul Palzer, Public Works Director, Mr. Dallas Larson, City Administrator and Ms. Kim
Stephan, Staff Liaison to the Parks & Recreation Committee. The Parks & Recreation members present were:
Chairperson S1I7.anne Seeley, Vice-Chairperson Kevin Amundsen, Committee Member Mark Haiden and
Committee Member Lori Harris.
DISCUSSON ITEMS:
Park Projects: System for managing and closing out Park Projects in conformance with expectations of
Parks & Recreation and City Couneil.
Chairperson Seeley began by saying the Parks & Recreation Committee has been disappointed and frustrated in
the outcome of the recent Park Projects and suggested the largest problem was communication among all parties
involved and perhaps lack of clarity as to what the expectations were for each project.
Mayor Capra asked for specific examples of how things could be handled differently. Committee Member
Harris, as the member most involved with the Tracie McBride Memorial Park renovations, spoke on the
problems with this particular park. Committee Member Harris prefaced her comments with she had not been to
I few Parks & Recreation Committee meetings at one point as she was frustrated and considered quitting after
seeing the outcome of the renovations to Tracie McBride Memorial Park. She was disappointed after the
committee had worked so hard on the planning that the outcome was not at all as intended. Committee Member
Harris said that the committee had specific goals, in writing, but plans were changed multiple times without
ever coming back to the Parks & Recreation Committee. There were problems with the contractor (sod, trails,
painting, and the window in the utility building), the vendor for the play ground equipment (installation of the
Merry-Go-Round) and the design being altered due to installation of additional drain tile. The contractor did
come back and reset the Merry-Go-Round, but neither with the first installation or the second adjustment did
they contact Public Works to say they were doing it, they just came and did it and left. Committee Member
Harris stated that if a committee member had been the contact person the problems would have been caught
right away.
Mr. Palzer said that the old existing play structure was actually two (2) feet lower than originally anticipated
and there were problems with drain tile. This issue resulted in extra costs which meant the project had to be cut
back elsewhere. Everyone agreed that the planning people are being left out of the loop as project changes
occur the decisions are being made by Mr. Larson, Mr. Palzer and Mr. Statz and not getting back to the
committee until the work is completed. Council Member Broussard asked the committee to consider whether
they were willing to have projects stopped and wait until the committee has their meeting once a month to be
able to make decisions. She also said she personally counts on Staff to make these decisions. Chairperson
Seeley suggested the committee does not necessarily have to have a formal meeting to review a project, if
something needs to change the Committee Project Manager can be contacted. If it is a simple decision that the
Committee Project Manager knows was discussed within the committee, the decision can be made. If it is more
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complicated then it will need to go to the committee. If there is conflict between Staff and the Committee
Project Manager then it will have to go to City Council. Council Member Broussard's concern is delaying
mjects that need to be completed in a timely manner such as a contractor can't just be put on hold for a few
weeks. Committee Member Haiden stated that if it takes an additional 2 weeks to get it done right it would be
better than waiting three months to get it corrected or re-done, such as with the Merry-Go-Round.
Mr. Statz, City Engineer commented that Hidden Spring Park had similar issues and we should have established
early on in the process that Vice-Chairperson Amundsen, for instance, be the point person as he was the
committee member most involved in the park. When dealing with contractors it is often difficult to postpone
decisions as they have their schedules and time is money. Council Member Paar said some of the problems
with Hidden Spring Park were not foreseeable, like we didn't know the spring was not going work. Council
Member Lee responded, but that is one of the reasons we paid for engineering services, was to make sure the
spring worked. Council Member Paar suggested maybe the solution was as simple as a checklist? Vice-
Chairperson Amundsen said there was a checklist for Hidden Spring Park and there are still things not
completed on that list. Mr. Statz stated there was a<:Ontractor List and a City List, the committee signed off on
the Contractor List; it is the City List that still has things not completed. Council Member Lee stated the City
paid a premium fee to get the park done by Fete des Lacs 2007 and it is stil1 not technically done. Mr. Statz
reminded the Council & Committee that Bonestroo, as of yet, has not submitted a fina1 bill and won't until the
project is completed. We don't however have a policy or procedure in place specifically geared towards these
types of problems with park projects and one should certainly be developed. Committee Member Haiden said a
checklist is good for a fina1, but he would like to suggest a project requirement document like what is used in
the private sector with specific project requirements and project descriptions. It would be used as a sort of a
contract with all participants having a perfect understanding of what needs to be done. Council Member Paar
added that a page for a drawing/design would also be advantageous and to keep the document from being too
long it should be more of an outline. The goal would be to communicate the critically important details. Mr.
Larson and Mr. Palzer will work on a checklist. The committee will better define the Project Requirement
Document.
Chairperson Seeley stated she has looked back over projects that have been completed during the time she has
been involved on the Parks & Recreation Committee and what were the common denomin..tors in projects that
went well. One project that went really well, for instance, was the play structure at Laurie LaMotte Memorial
Park. Most of the work for this project was completed by Public Works. Mr. Tedd Peterson, Public Works was
on the Parks & Recreation Committee at the time and the committee had a more direct line of communication
with Public Works. The committee also met directly with the three vendors submitting bids at a committee
meeting and also met on site.
Some discussion was had as to how contractors were selected to which Mr. Statz replied it was the lowest
bidder and everything was bid as one project. What would possibly be beneficial is to have separate contractors
for specific areas of expertise and not lump everything together. There would be more options in bids if the
project is less than $50,000, but we stil1 have the fiscal responsibility to take lowest bid. If we hire outside
contractors delays mean money. Mr. Pa1zer said that the best projects were done by Public Works, second by
volunteers, lastly contractors. Council Member Lee reiterated that doing it wrong means more money also.
It was suggested projects be viewed by Public Works for input in the pl..nning phase. Council Member Lee
stated this is usually done, but we do not typically talk about drain tile for instance, at the Parks & Recreation
Committee level. The Public Works Staff knows the ground and below and the information would be
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Meeting Minutes 02-04-09
invaluable as the committee is budgeting for a project. Chairperson Seeley discussed the process the committee
uses to come to decisions to make recommendations to City COWlCll, usually involving a subcommittee.
Committee Member Haiden said the person spearheading the subcommittee would be the Committee Project
Manager for each specific project and would carry out wishes of committee.
Mr. Statz asked the committee if they had any Capital Improvement Projects coming up in 2009. Vice-
Chairperson Amundsen said the committee was tentatively planning Phase 2 for Tracie McBride Memorial
Park, he also asked if the irrigation/pond system being planned for Laurie LaMotte Memorial Park would be
something that came out of the Parks & Recreation Committee's budget, to which Mr. Statz replied, no it would
not, it is a grant project.
Budget Cuts
Mayor Capra informed the committee of some issues that will ~uire restructuring within the City budget as
well as cutting non-essentials due to budget cuts from the State and the cost of the State Audit. The City will be
close to $100,000 short.
Future Budgets - Five Year Capital Plan for Parks
Mayor Capra asked the Committee to spend some time thinking about and submitting a plan to City Council
regarding Future Budgets - Five Year Capital Plan for Park Projects.
The joint meeting was concluded at 7:30.
Transcribed by Kim Stephan.
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CITY OF CENTERVILLE
*Check Summary Register@)
02/11/093:48 PM
Page 1
Name
10100 MAIN STREET BANK
Paid Chk# 024142 ABBA TROPHY
Paid Chk# 024143 ABODE CONSTRUCTION
Paid Chk# 024144 ANOKA COUNTY PROPERTY
Paid Chk# 024145 AVENET, LLC
Paid Chk# 024146 BEAUPRE EDITS LLC.
Paid Chk# 024147 BUNKER PARK STABLES,INC.
Paid Chk# 024148 DOWN ON THE FARM
Paid Chk# 024149 EXCEL ROOFING
Paid Chk# 024150 GRAINGER
Paid Chk# 024151 LEAGUE OF MN CITIES
Paid Chk# 024152 MARATHON ASHLAND
Paid Chk# 024153 PENFIELD, INC.
Paid Chk# 024154 QWEST
Paid Chk# 024155 SAM'S CLUB
Paid Chk# 024156 SAVAGE CONTROLS
Paid Chk# 024157 SMITH & GLASER, LLC
Paid Chk# 024158 STEPHAN, KIM
Paid Chk# 024160 THE CITIZEN
UPDATE
Check Date
FEBRUARY 2009
Check AmI
2/11/2009
2/1112009
2/1112009
2/11/2009
2/1112009
2/1112009
2/1112009
211112009
2/1112009
2/1112009
2/1112009
2/1112009
2111/2009-
2/1112009
2/1112009
2/1112009
2/11/2009
2/1112009
Total Checks
$218.97 7x9 PLAQUE & PLASTIC SIGNS
$105.00 REFUND BLDG #5128 7251 CLEARWA
$1,845.79 TRUTH IN TAXATION
$504.00 12 MOS. SERV. PACKAGE - MAINT.
$200.16 POST CARDS FOR 2009 FETE DES L
$550.00 TRAVEL HAY RIDES - SKATE NIGHT
$0.00 VOIDED
$235.00 REFUND PERMIT# 1019 -1976 S RO
$32.67 RELAY, POTENTIAL-LIFT STATION
$40.00 2009 REDUCING ENERGY COSTS IN
$570.56 FUEL THRU - JAN 09.
$1,850.00 APPRAISAL SERV . OLD MILLE RD
$55.49 651-429-6579 PH SERV THRU 2-2
$422.73 SUPPliES - COFFEE
$526.10 SERVICE PERFORMED ON WELL #2
$31,461.29 21ST AVE -SERVTHRU JUNE 08 T
$89.57 REIMBURSE MEDiCAl EXP ON FLEX
$65.00 ADVERTISING IN 09-10 BUSINESS
$38,792.33
"Check #24159 is a replacement check to Savannah Lee. She did not receive her check that was mailed 12-30-08
check #24005.
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CITY OF CENTERVILLE
APPLICATION FOR APPOINTMENT
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[ill FEB 0 32008 W
Committee or Commission applying for:
NAME: JJicAull1/ Wt;o
STREET ADDRESS: l~r:;f) i-ttlJ1k C; y
CITY: ~(II---< _ MN ZIP: q;z; 7%:'
TELEPHONE Home Work
Number of years a Centerville Resident I f1 Y?-- Fax
'. ,
Are you preselltl)' serving on a City of Centerville Committee or Commission? 1-
WhichOne? eDYT Term ~.
Have you served on a City of Centerville Committee or Commission in the past?
Which One? rA'ht, rAJ1A.!ld I Term
Which One? jJ)~ f p t;J b' Term
What do you have to offer to The City of Centerville Committee or Commission?
~riM1C-G ~rf/{~), fdAACa-fitf11
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EXPERIENCE OR EDUCATION THAT WOULD ENHANCE YOUR EFFECTIVENESS
AS A COMMITTEE OR COMMISSION MEMBER
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SIGNATURE ,lttctdiriMLJO
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Return to: City of Centerville, 1880 Main Street, Centerville, MN 55038
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'Esta6[isfie.tf 1$57
18809dJUnStr<et, Crnterville, ?/2If55038
651-429-3232 or <Fa>;: 651-429-8629
February 9, 2009
Memo to Council
Re: Insurance matters
You have three issues are on your agenda for consideration that relate to the annual
renewal of coverage with the League of Minnesota Cities Insurance Trust (LMCIT).
1) Waiver of statutory immunity to the extent of insurance limits. Staffhas always
recommended that the City not waive immunity limits. The only reason to
consider waiving limits would be if you felt that someone that would be injured
by city negligence should have higher limits of protection. As I understand it,
most cities do not waive the statutory immunity limits.
2) Umbrella limits. The City has not carried an umbrella policy to provide higher
protection limits. Many cities do carry an umbrella policy. The cost for an
umbrella policy is about $1500 per million dollars of additional coverage. The
basic policy limit is $400,000 per person, $1.2 million per occurrence. The City
attorney can offer insights into when umbrella coverage may be desirable.
3) Finally, LMCIT offers no-fault sewer back-up coverage. Centerville has not
carried this coverage in the past. The cost is about $800 per year. The policy
would pay a maximum of $1 0,000 per structure. This is similar to no-fault
premises medical coverage in that the policy will pay regardless of whether the
city was negligent or not. For example, you could have a plug in a city sewer that
backed up sewage into one or more basements. As long as the city has a
reasonable maintenance program for its sewers, it is likely that the city would not
be found negligent and therefore the liability policy would not pay anything. The
down side of having the "no-fault" coverage is that it is easier to have payouts on
your policy that will adversely affect future dividends and rates.
Dallas Larson, Administrator
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CITY OF CENTERVlu..E
MONTH! Y ENGINEERS REPORT
For February 11, 2009 City COUncil MeetIng
Italics = New inform8tion.
Normal = No change from last report.
1. 21"' Avenue/Backage Road (000616-05143-0). The project is oomplete and final payment has
been made. The RCWD Is requiring some additional restoration work before the Contractor is given
back their surety. The work will be completed in the Spring of 2009 when the ground Is workable.
2. Old Mill Road Improvements (000616-06147-0). We are in the process of obtaining lien waivers
and IC-134's. Once all documents are received we wUl reoommend Project aose Out and AaEptance,
The Contractor has contacted the CIty of centelVille to see If a joint check can be prepared for Final
Payment because the subcontractors wiD not release their lien waivers until they are paid for the work
they oompleted.
3. Oearwater Creek Estates (Hanzal Ploperty) (000616-06154-(0. Reseeding of the corrected
mitigation area has been oompleted. A skimmer structure is to be placed at the pond outlet per RCWD
requirements. Once the seeding is established and the skimmer structure is installed, we can finalize
the project and ask RCWD to release their permit surety.
4. Hidden Spring Park (000616-07155-0). Anal Payment has been made to the Contractor. The
only Items remaining are the replacement of the glider bench slats and the monitoring of the p1antings
in the rain garden and upper shoreline area next spring.
5. Comprehensive Plan (000616-07157-0). We\oe received romments back from the Met Council
and are addressing their minor changes.
6. 2009 Street and utility Improvements (000616-07158-0). The Assessment Hearing was held
on January 21". The Oty Council and staff have been reviewing the issues raised by those who
formally contested their assessments.
The tentative schedule for the project is as follows:
Consider Rejecting all8kJs and Auth. Re-BId
FIling Deadline for Assessment Contestment
Receive R~
Consider Award of Re-Bid Projects
Construction Begins
Feb. 11, 2009
Feb. 20, 2009
Mard12009
Mar. 25, 2009
Spring 2009
7. CSAH 14 Constnlc:tlon Ser..ices (000616-07159-0). Construction is 011 hold unl17 spring.
8. Downtown Redevelopment Comprehensive Infnlstruc:ture Plan (000616-07161-0). We
continue to provide support to the CIty and the Beard Group as they fonnulate an initial phase for the
redevelopment project. Pro-Soun:e Technologies has oompleted soil borings In the downtown area to
investigate possible contamination sites and to develop an action plan for dealing with them as the
redevelopment occurs. The results of those borings and a draft of the ac:tfon plan will be presented to
Council sometime this winter.
9. Creative Kleis Day care SIte (000616-07164-0). The Contractor Is still worklng on some drain tile
Items that are betng required by the RCWD that they have to correct.
10. TE Grant Trail Project (000616-08165-0). the Project Memorandum (PH) wUI be sent to MNDOT
the week of FebnJary !Jh, for their rel1ew and crxnment. Appraisals required by FedenJI property
acquIsitiOn protocol are being conducted so that 1M!' may ITIOIIf! forward with ES.1!1rent acquisition.
An appllc8tlon for Federal StImulus Package money was suI:1mIt1ed for this ptOject. If 1M!' are selected,
It ooukIlTIOIIf! our project Into 2009 funding (anrentJy, 1M!' are programmed for 2012 money) as well as
provide grant money to COlIer the local matdling funds of about $250,000.
11. 2008 Downllown storm Water Improvements (000616-08167-0). We have been exploring an
alternative slte for the IrrIgatfon pond In the southwest comer d Laurie laMotte Memorial Park, rather
than at St. Genevieve's Church. Preliminary calculatlons for this sill:! are promising and may alleviate
our issues with sharing a pond with the church.
Soil borings have been ordered for the proposed pond site to ensure the grou11tlwalBr Is low enough to
support the function of the pond.
- End of memo -
~ Metropolitan Council
. MeuoM~ngs
weekly calendar of",.etings and ogenda Itemsf01' the Metropolitan Council, lIS advisory and lllanding commi/JuS, and "g/onal Council spanso,.d evenlS. The
dropollUul CouIIcIlIs /JJCI1ted at 390 Robert SL N. In _ SL PIIUI. All ",.<llngs 0Te held al thIS location un/ess atherwl3e nomd Meellng times and agendas
are subject to chonge. VISit our webslle al wwwmetrocouncil 0,. (01' me,. information W ~F@EB ~1 OOZ0Tlf708 rem
Week of February 9-13,1009 l!I (f;
Mooday, February 9
Transportation Committee: 4 p.m., Chambers
Director MTS Report; By_
Metro Transit General Manager's Report;
Approve 2009 T"""'portalion Committee Work Plan;
Approval of Regional Dial-a-Ride Service DelivOlJ' Plan;
Aolhorize Public Hearing to Consider Elimination of Route 255;
2009-2012 TIP Amendment: MuDOT, Include 18 Vehicle Purchases Througb Ibe Section 5310 Program for !be Elderly and Persons with Disabilities;
2009-2012 TIP Amendment: MuDOT,lnclude SPl/TRFooI8-09, Continue Promotion Activities for Van.(lo Program;
2009-2012 TIP Amendment: MnOOT,lnclude SPl/91-06ll-067, Minneapolis Grant Rounds Misaisaippi Gorge PicnielObsmation Area;
Northslar Corridor Comm_ Rail Fares Public Review;
Northstar Corridor Co=- Rail Subordinate Punding ^",~.......14u. 10 with MoDOT for East PlatfuJm Interlocking;
IoformatioD
Hiawatha Light Rail T""",it Projects; (PlatfODDS Extension, American Boulevard, Gnlde Crossing;
Nortbstar Commuter Rail Op<<mons & Maintenance QuamrIy Update; and other business.
Tuesday, February 10
Investment Review Committee: 2:30 p.m.. Lower Level A
Environment Committee: 4 p.m., Chambers
City of Farmington 2030 Comprehensive Plan Update, Tier n Comprehensive Sewer Plan;
City of Watertown' 2030 Comprebensive Plan Update, Tier D Comprebensive Sewer Plan;
Authorization of Renew Qwest Frame Relay Circuits for the Metering & Alann Telemetry System~
Authorizatioo to Negotiate Acquisition of Property for Future Western Scott County Regional Water Reclamation Plant;
Adoption of Facility Plan for the Metropolitan Wastewater Treatment Plant Rehabilitation and Facilities Improvements;
Aolhorization fot Sole Source Procurement ofDewatered Sludge Pump for Seneca Wastewater Treatment Plant;
Informatioo
Update on Water Supply Plan; and other business.
WedoesdaYt February 11
Ceotral Corridor Maoagement Committee: 1 p.m., Chambers
New Sraru Update;
Budget Update;
Streetscape;
Construction Packagcs~ and other business.
Managemeat Committee: 2:30 p.m., Lower Level A
Authorization to Renew the Metropolitan Coun~il's Property Insurance with FM Global;
Authorization to Award a Contract for Telephone Support Services;
Information
SU111l1W'Y of Procurements for Fourth Quarter and Year~d 2008;
Draft of2009 Management Commi_ Work Plan; and olher business.
Metropolita. Co.ocil: 4 p.m., Cbambets
Metropolitan Airpcrt Commission Update on Delta Northwest Merger and Arrival of SW Airlines;
Suotish Lake Comprebensive Plan Update;
Land Use Advisory Committee Recommendation;
Authorization to Award and Execute Contract for Grounds Maintenance Services fot Metropolitan Council Environmenta1 Services Facilities;
Aolhorization to Pwdlase Polymer for Ibe Metropolitan Wastewater Treatment Plant;
2009 Metropolitan Airports Commission Capitallmprovemeot Program;
Aolhorization to Approve Contract Ameodmcnt for Cen1ral Corridor Light Rail Transit Final Environmentallmpact Statement Contract;
Approval of the 2008 Jobs Access Reverse Commute and New Freedom Solicitation Project Recommendation;
Authorization to Execute Grant Agreements with Minnesota Valley Transit Authority for !be Construction oflbe Apple Valley Tl1IDSit Station;
City of North Saint Paul 2030 Comprebensive Plan Updale, Tier D Comprebensive Sewer Plan;
Twlo Citi.. Housing Update and Economic OuUook;
Annual Resident Survey; and other business.
Tbanday, February 11
Traasit provlden AdviJory Committee: 10 a.m., Lower Level A
2009 LcgisIaIive Update;
Marltoting Update;
Marquetll: I< 2" Ave. Project Update;
Rusb Line Express RFP Infunnation; and other busin....
AB Policy Cnmmittee: .12:30 p""', Lower Level A
T AC Plannl"ll Committee: 2 p.m., Lower Level A
Functional Classificati.. Cbange Requests - City of Woodbury;
Functional Classificati.. Cbange Requests - Scott COunty;
Functi..al Classification Cbaogt Request - Carver COunty;
Functional Classification Cbange Request - Hennepin COunty,
MnDOT Slalewidt Tl8IISpOrtati.. Plan I< Metro Dislrict Plan - Presentati..;
and otbtr business.
Friday, February 13
T..b.iea1 Advlaory Committee SpedalMtetiog: 9 a.m., Cbambtn
Dis....i.. of Economic Stimulus PrognDJl:
T....it
CMAQ
F.lo.I._. _&
Local Pro~
''BaokfiIUng"; and otber business.
Video of meetings oftbt Couocil and tbroe COIIIIIIitttts - Community Dtvdopmen~ Environment and Transportati..-
is now available live and archived for later viewing at wwwmetrocouncil 01'2 .
Teotative Week of February 16 - 20, 2009
Mo.day, February 16
CtlRHRWtity De"Jelepm8Rt ~eRnRiaee: Next regular meeting is scheduled for Tuesday. February 17
Tuesday, February 17
omm.oity Developmeot Committee: 4 p.m., Chambers
Ce.tral Corridor B..i.... Advisory Committee: 4 p.m.. COurt International Bldg., 2550 Uoiversity Av., St Paul
Tuesday, February 17
Commuaity DevelopmeDt Committee: 4 p.m., Chambers
Wed_y, February 18
TAB programmi.g Committee: 12 noon. Chambers
Tra..portatio. Advlaory Board: I :30 p.m., Chambers
Thand.y, February 19
Aviatio. Tttboiea1 Tuk Foree: 9 a.m., Lower Level A
TAC Fondi"ll " Programmiog COmmittee: I :30 p.m., Lower Level A
La.d Use Advisory COmmittee: 4 p.m., Lower LevcI A
Ceotral Corridor Advisory Committee: 5 p.m., GoodwillBastor Seals, 553 Fairview Av. N., St Paul
Friday, February 20
No mectiDgS scheduled
- _oC'- - -- ~
Teresa Bender
From: Bach, Jeannette [JBach@lmc.org)
Sent: Wednesday, February 11,2009 1 :15 PM
To: Clerk/Administrators
Subject: [clerk-admins) Legislative Day for Cities-April 29 in 51. Paul
This spring, Cities will converge in St. Paul for the Joint Legislative Conference for Cities, Counties,
Schools and Townships. Make plans now to join this statewide gathering of local officials. The decisions
the Legislature makes this session are critical to your city's Mure. This is a don't-miss opportunity for
Minnesota cities to make their voices heard at the State Capitol during a crucial time in the legislative
session.
Attend this event and you will:
. Get up-ta-date information about the League's 2009 legislative priorities & top issues affecting city
governments.
. Participate in a panel session with legislative leaders.
. Be Informed and encouraged before you speak to your legislators.
. Have your city's voice heard at the State Capitol!
Register online starting March 6 at www.lm~Arll
April 29, 2009
Crowne Plaza, St. Paul
Registration fee: $80 (includes breakfast, lunch and transportation to and from the Capitol)
Questions? Contact Cathy Dovidio at (651) 281-1250, 800-925-11220r cdovidio@lmc"OIg
Lodging Information:
Lodging is not included in the conference fee. Contact the hotel directly for rate information and
availability. Be sure to mention you're with the "Joint Legislative Conference".
Crowne Plaza Hotel 51. Paul-Rlverfront
11 East Kellogg Blvd., St. Paul, MN 55101
(651) 292-1900 or (866) 422-3185
www.cJowJ:leplal~.<;Qrnl~{:laLlJ
Jeannette Bach J Research Manager
Tel: 651-281-12231 Fax: 651-215-4123
ibachtmlmc.org I www.1mc.9rg
League of Minnesota Cities
145 University Ave. West I 51. Paul, MN 55103
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www.bonestroo.com
February 11, 2009
# Bonestroo
Dallas Larson
Administrator
City of Centerville
1880 Main Street
Centerville, MN 55038-9794
Re: 2009 Street and utility Improvements
City of Centerville
Bonestroo File No.: 000616-07158-0
Dear Dallas:
It is our understanding that the Council will consider rejecting all bids at its February 11th
meeting and subsequently authorizing the re-bidding of the project in two separate parts. In
previous discussions with the council at special work sessions, a number of costs cutting
measures were proposed to bring down the overall cost of the project. We have listed each of
those items, their potential savings and the implications of eliminating them from the re-bid
projects. The council should give direction on each.
Rain Garden PlantinGs $125.000
The previous bid contained provisions to install either native plants in the rain gardens or simply
have them seeded with turf grass. This choice was to be at the discretion of the homeowner. If
the homeowner agreed to maintain them, there would be no charge for the installation of plants.
Removing this item from the re-bid would eliminate that option for the homeowner.
PavinG RinGS In lieu of Standard MH Adjustments $14.000
UtiliZing steel manhole adjustment rings in lieu of standard adjustments for the wear course
could save a substantial sum. The only downside is that this technique is fairly new.
Saw&. Seal Bituminous $17.000
We had proposed the use of a technique called Saw- and Seal. The new bituminous mat is sawed
and sealed immediately after installation, much like concrete. This allows us to control the
location and frequency of thermal cracking. The item is not needed, but was something the
public works department wanted to look into using in the future.
CleaninG of storm Sewers $7.000
Bid items had been included to pay for the cleaning of storm sewers downstream of the project
to help promote better flow and ensure our finished product works well. This work could be
done in-house at the cost of staff time and perhaps some rental fees for equipment.
St.Paul
51. Cloud
Rochester
Milwaukee
Chicago
.
Oty of Cenrervl/Ie
2009 Slreet ami /JtiI//y Improvements
page 2
2/11/09
,
RetaininG Walls to minimize size of Rain Grdn. $64.000
Included in the bid, was an allowance for small retaining walls. These were to be used at the
discretion of the field engineer and public works staff to work with residents to accommodate
special requests related to rain gardens. These walls would help minimize impact to yards, trees,
and landscaping. The work can be performed without them, but will be more invasive.
SalvaGe 8.. Reinstall of backYard fence/irriGation $9.000
We had Included provisions in the bid to remove and replace fences and irrigation systems in the
back yards of areas where we are performing drainage improvements. These items are in
easements and the City can demand that homeowners move these at their own expense.
TOTAL
$236,000
A111'lf these items were included in the original bid to help ensure the project best serves the
people who are paying for it. Each is a balance between the quality of the project and the cost.
Sincerely,
BONESTROO
~~#-
Mark Statz
City Engineer
651-604-4709