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HomeMy WebLinkAbout2009-03-04 P & R Packet CITY OF CENTERVILLE PARKS AND RECREATION AGENDA Wednesday, March 4, 2009 - 6:30 P.M. I. CALL TO ORDER 1. Roll Call II. SET AGENDA III. APPEARANCES 1. Liz Guimont, Y outhlTeenIFamily Director - Chain of Lakes YMCA - Summer Programs 2. Mr. Mark Statz, City Engineer, Trail Project Discussion & Laurie LaMotte Memorial Park Pond Update IV. CONSIDERATION OF MINUTES 1. February 4,2009 Joint City Council and Parks & Recreation Committee Work Session Meeting Minutes 2. February 4, 2009 Parks & Recreation Committee Meeting Minutes V. COMMITTEE BUSINESS 1. Trail Project 2. Laurie LaMotte Memorial Park Pond 3. Summer Programs A. YMCNWargo B. Battle of the Bands/Boards C. BBQ at Hidden Springs D. Music in the Park 4. Budget Discussion - 2009 Projects & 5 Year Capital Improvement Plan VI. UPDATES I. Park Signage 2. Tree Removal at Eagle Park 3. Fete des Lacs 2009 Centerville Lake RunlWaIk VII. ADJOURNMENT Meeting Agenda # Bonestroo Meeting Subject: Project Kick-Off and Visioning Session Meeting No: 1 Project No: 000616-08651-0 Meeting Location: my Hall Project Name: TE Trail Grant Project Meeting Date: 3/4/09 Meeting Start Time: 6:30 Meeting End Time: - Purpose of the Meeting: Kick off the design process for the TE Grant Trail Project. Invitees Name Representing Phone No. Email Parks and Rec. Committee City of Centerville - - Mark 5tatz 8onestroo - City Engineer 651-604-4709 mark.statz(1j)bonestroo.com Geoff Marlin 8onestroo - Landscape Architect 651-967-4545 aeoff martin@bon@stroo.com Discussion Items Item General Topic Description No 1 Project Background Mark 5tatz will give info on the nature of the grant received, what the money may be used for, and what the grant application included. Mark 5tatz will give info on the proposed design schedule based on the stimulus 2 Schedule/8udget package time frame. We will also discuss the budget for the project as outlined by the orant aoolication. Geoff Martin will describe a Design Process to define what the park could be, what it 3 Design Process/Future Meeting should include and look like, and how do we get there. Given the tight timeframe, Schedule their will be a need for additional P&R Committee Mtgs. We will ask the committee to schedule those now. 4 Park Location Selection The grant application left the site of the proposed park as an option. We will have maos available for the oarks committee to helo decide the oreferred oark location. Geoff Marlin fadlitate a brainstorming session with the Committee to generate ideas of Park 8rainstorming & what the long term vision of the park could be and the role it plays in the community. 5 We will also discuss how the park will be used, its character, site parameters/issues programming and functional considerations. To some degree, we will need to meet the functional objectives set out in the orant aODlication. 6 Park Amenities Geoff Marlin will help the committee brainstorm and prioritize a list of the amenities they wish to see in the oark. 50edfic stvles colors etc. can be chosen later. 7 Park Layout Geoff Marlin will lead a design session to help the committee generate preliminary conceots for the overalllavout of the oark. The committee should appoint a Project Liaison or Point Person as discussed at our 8 Park Committee Project Liaison recent joint meeting with the City Council. This person will help us keep the P&R Committee in the loop at all times and enable us to stay on schedule by making small dedsions without oettin~ the entire aroup toaether. The committee and 8onestroo should agree on project expectations as discussed at our 9 Project Expectations recent joint meeting with the City Council. We can fill out a sheet like the one submitted by the committee or list them out in the minutes. We should ensure that each expectation is assioned resoonsible oarties and schedules for comDletion. F:\Bonestroo Templates\Forms\Meeting Agenda - External.dot [CRW 9-2008] ~ --------- -----------------------------------1----[" -----------------1 ~ L~ i !ItS 211~1 111111.0. :::1 ~"" ~~,j a----=:::- = A\ TI L ~ I Tl T 1ll! 05[1 \\ 4~)' lll-1J = II I -1 II I III; ~ \---<.. ~\ - ~ Lt I- I III "'" '(' I I f" ~- / i;; 111..::/ /1 r - - . y 1-1 _~ """ '- Y II I II I/,>~ I -I, ~ ,\ III L ~E L iII'\'.,/, '1111 i ~ ~Y\II J- I'- h HIIIIII-i _ I .-" ~ ~ lii~fJ-~1 III':, u_....'_" -. -.... -".".,,-,,-,,-,,_u_"-"-"-"-":~:::i~:":~~:u_,,-, ......n.., ~\~ Elemen:-~~~~~'~~ ~r I~ a:a:B~~'." ~T 't\ \ School /1 f-" I1d \la' I ~ - I-f- - tIlt;l 9,,1-' - eadows W 1\ 'Wrl:::; Existing School X.ing - I- Park II.! I \ 1:l'~ Flashing Light r- / Tl IT I I! ~-Kl.::;lree -'- ~~d 1 ! 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TE Grant Activity-Bituminous Trail I - Concrete Sidewalk Right-ot-Way Open Water .... TE Grant Activity.Concrete Sidewalk - Trail Easement ::::::: Proposed Trail Bridge e Existing School Crossing " Future Trail Crossing w.' 5 # Bonestroo 500 , o 1,000 Feet February 9, 2009 1:\616\61608165\GtS\maps\park n trall1.mxd 500 w '" :z \ I H w '" (") -!. ~ II r-l / ._...n_u_.._c._-"",r"--'''''''~'.''''''' ~ 1 )f i ~/" # #' H. II1I 1/11 ~ \\ /~ /. J // Meeting Minutes 02.04-09 JOINT WORK SESSION CITY COUNCIL & PARKS AND RECREATION COMMITTEE MEETING MINUTES Wednesday, February 4, 2009 - 6:30 p.m. A Joint Work Session was held February 4, 2009 commencing at 6:30 p.m. between City Council and the Parks & Recreation Committee. Mayor Capra and all Council Members were present, as well as Mr. Mark Statz, City Engineer, Mr. Paul Palzer, Public Works Director, Mr. Dallas Larson, City Administrator and Ms. Kim Stephan, Staff Liaison to the Parks & Recreation Committee. The Parks & Recreation members present were: Chairperson Suzanne Seeley, Vice-Chairperson Kevin Amundsen, Committee Member Mark Haiden and Committee Member Lori Harris. DISCUSSON ITEMS: Park Projects: System for managing and closing out Park Projects in conformance with expectations of Parks & Recreation and City Council. Chairperson Seeley began by saying the Parks & Recreation Committee has been disappointed and frustrated in the outcome of the recent Park Projects and suggested the largest problem was communication among all parties involved and perhaps lack of clarity as to what the expectations were for each project. Mayor Capra asked for specific examples of how things could be handled differently. Committee Member Harris, as the member most involved with the Tracie McBride Memorial Park renovations, spoke on the problems with this particular park. Committee Member Harris prefaced her comments with she had not been to a few Parks & Recreation Committee meetings at one point as she was frustrated and considered quitting after seeing the outcome of the renovations to Tracie McBride Memorial Park. She was disappointed after the committee had worked so hard on the planning that the outcome was not at all as intended. Committee Member Harris said that the committee had specific goals, in writing, but plans were changed multiple times without ever coming back to the Parks & Recreation Committee. There were problems with the contractor (sod, trails, painting, and the window in the utility building), the vendor for the play ground equipment (installation of the Merry-Go-Round) and the design being altered due to installation of additional drain tile. The contractor did come back and reset the Merry-Go-Round, but neither with the first installation or the second adjustment did they contact Public Works to say they were doing it, they just came and did it and left. Committee Member Harris stated that if a committee member had been the contact person the problems would have been caught right away. Mr. Palzer said that the old existing play structure was actuslly two (2) feet lower than originally anticipated and there were problems with drain tile. This issue resulted in extra costs which meant the project had to be cut back elsewhere. Everyone agreed that the planning people are being left out of the loop as project changes occur the decisions are being made by Mr. Larson, Mr. Palzer and Mr. Statz and not getting back to the committee until the work is completed. Council Member Broussard asked the committee to consider whether they were willing to have projects stopped and wait until the committee has their meeting once a month to be able to make decisions. She also said she personally counts on Staff to make these decisions. Chairperson Seeley suggested the committee does not necessarily have to have a formal meeting to review a project, if something needs to change the Committee Project Manager can be contacted. If it is a simple decision that the Committee Project Manager knows was discussed within the committee, the decision can be made. If it is more 1....J:''1 Meeting Minutes 02-04-09 complicated then it will need to go to the committee. If there is conflict between Staff and the Committee Project Manager then it will have to go to City Council. Council Member Broussard's concern is delaying projects that need to be completed in a timely manner such as a contractor can't just be put on hold for a few weeks. Committee Member Haiden stated that if it takes an additional 2 weeks to get it done right it would be better than waiting three months to get it corrected or re-done, such as with the Merry-Go-Round. Mr. Statz, City Engineer commented that Hidden Spring Park had similar issues and we should have established early on in the process that Vice-Chairperson Amundsen, for instance, be the point person as he was the committee member most involved in the park. When dealing with contractors it is often difficult to postpone decisions as they have their schedules and time is money. Council Member Paar said some of the problems with Hidden Spring Park were not foreseeable, like we didn't know the spring was not going work. Council Member Lee responded, but that is one of the reasons we paid for engineering services, was to make sure the spring worked. Council Member Paar suggested maybe the solution was as simple as a checklist? Vice- Chairperson Amundsen said there was a checklist for Hidden Spring Park and there are still things not completed on that list. Mr. Statz stated there was a Contractor List and a City List, the committee signed off on the Contractor List; it is the City List that still has things not completed. Council Member Lee stated the City paid a premium fee to get the park done by Fete des Lacs 2007 and it is still not technically done. Mr. Statz reminded the Council & Committee that Bonestroo, as of yet, has not submitted a final bill and won't until the project is completed. We don't however have a policy or procedure in place specifically geared towards these types of problems with park projects and one should certainly be developed. Committee Member Haiden said a checklist is good for a final, but he would like to suggest a project requirement document like what is used in the private sector with specific project requirements and project descriptions. It would be used as a sort of a contract with all participants having a perfect understanding of what needs to be done. Council Member Paar added that a page for a drawing/design would also be advantageous and to keep the document from being too long it should be more of an outline. The goal would be to communicate the critically important details. Mr. Larson and Mr. Palzer will work on a checklist. The committee will better define the Project Requirement Document. Chairperson Seeley stated she has looked back over projects that have been completed during the time she has been involved on the Parks & Recreation Committee and what were the common denominators in projects that went well. One project that went really well, for instance, was the play structure at Laurie LaMotte Memorial Park. Most of the work for this project was completed by Public Works. Mr. Tedd Peterson, Public Works was on the Parks & Recreation Committee at the time and the committee had a more direct line of communication with Public Works. The committee also met directly with the three vendors submitting bids at a committee meeting and also met on site. Some discussion was had as to how contractors were selected to which Mr. Statz replied it was the lowest bidder and everything was bid as one project. What would possibly be beneficial is to have separate contractors for specific areas of expertise and not lump everything together. There would be more options in bids if the project is less than $50,000, but we still have the fiscal responsibility to take lowest bid. If we hire outside contractors delays mean money. Mr. Palzer said that the best projects were done by Public Works, second by volunteers, lastly contractors. Council Member Lee reiterated that doing it wrong means more money also. It was suggested projects be viewed by Public Works for input in the planning phase. Council Member Lee stated this is usually done, but we do not typically talk about drain tile for instance, at the Parks & Recreation Committee level. The Public Works Staff knows the ground and below and the information would be 200 Meeting Minutes 02-04-09 invaluable as the committee is budgeting for a project. Chairperson Seeley discussed the process the committee uses to come to decisions to make recommendations to City Council, usually involving a subcommittee. Committee Member Haiden said the person spearheading the subcommittee would be the Committee Project Manager for each specific project and would carry out wishes of committee. Mr. Statz asked the committee if they had any Capital Improvement Projects coming up in 2009. Vice- Chairperson Amundsen said the committee was tentatively planning Phase 2 for Tracie McBride Memorial Park, he also asked if the irrigation/pond system being planned for Laurie LaMotte Memorial Park would be something that came out of the Parks & Recreation Committee's budget, to which Mr. Statz replied, no it would not, it is a grant project. Budget Cuts Mayor Capra informed the committee of some issues that will require restructuring within the City budget as well as cutting non-essentials due to budget cuts from the State and the cost of the State Audit. The City will be close to $100,000 short. Future Budgets - Five Year Capital Plan for Parks Mayor Capra asked the Committee to spend some time thinking about and submitting a plan to City Council regarding Future Budgets - Five Year Capital Plan for Park Projects. The joint meeting was concluded at 7:30. Transcribed by Kim Stephan. 30f3 Parks & Recreation Committee Meeting Minutes 02-04-09 PARKS AND RECREATION COMMITTEE MEETING MINUTES Wednesday, February 4, 2009 - 6:00 p.m. Pursuant to due call and notice thereof, the Parks & Recreation Committee of the City ofCenterville held the regularly scheduled Wednesday, February 4, 2009 meeting at City Hall, 1880 Main Street following a Joint Work Session with City Council. Present: Chairperson Suzanne Seeley Vice-Chairperson Kevin Amundsen Committee Member Mark Haiden Committee Member Lori Harris M[fi)@~~[f@\Vl@@] Absent: Committee Member Kevin Selander Committee Member Savannah Lee Committee Member Patrick Branch Council: Absent - Council Member Lee, City Council Work Session also being held. Staff: Staff Liaison Kim Stephan I. CALL TO ORDER 1. Roll Call Chairperson Seeley called the February 4, 2009 Parks & Recreation Committee Meeting to order at 7:50 p.m. following the Joint Work Session with City Council. II. SET AGENDA Motion was made by Committee Member Haiden, seconded by Vice-Chairperson Amundsen, to set the agenda as is. All in favor. Motion carried unanimously. III. APPEARANCES IV. CONSIDERATION OF MINUTES January 7. 2009 Parks and Recreation Committee Meetine Minutes Motion was made by Chairperson Seeley, seconded by Vice-Chairperson Amundsen, to approve the January 7, 2009 Parks & Recreation Committee Meeting Minutes as is. All in favor. Motion carried unanimously. V. COMMITTEE BUSINESS Budeet Discussion 10f3 I Parks & Recreation Committee Meeting Minutes 02-04-09 City Council bad asked the committee to look at upcoming projects as well as a 5 Year Capital Improvement Plan. In just brainstorming at this meeting, with a more thorough discussion to follow at the next meeting, these are some items the committee listed: 2009 Exnenditures . Tracie McBride Memorial Park Renovation, Phase II, includes basketball court. . 8K Run (Approved). . Signage (Approved) Hours & Rules in all parks, some specialty signs in Hidden Spring Park. . Park Monument Signs, replace the signs in the other 4 parks to match the ones in Hidden Springs and Laurie LaMotte Memorial Park, move the monument sign at Tracie McBride Memorial Park . Trail Directional Signs on all trails. . Lighting in all of the parks need to be reviewed, the committee would like consistency among the parks. This is also a public safety issue. Six lights would potentially be required. . The committee would like to implement a 'Music in the Park Program', with funding the first year approximately $1,500 for three (3) events. . Eagle Park tree trimming (Volunteers and Public Works). . Buckthorn Eradication in all parks. YearlY Events . Skate Nights with (1) Horse Drawn Hayride - $1000. . Battle of Bands / Boards held twice, once during Fete des Lacs - $2000. . Summer Programs / Park Play Days - $1,500. . Music in Parks - $1,500 (3 @ $500). . 8K Annual RunlWalk. 5 Year Plan . Football Lights at Acorn Creek Park. . Park by Centerville Lake on the small piece of remnant property that that Bald Eagle Water Ski Club could use for their shows. Potentially a few benches and perhaps a bike rack. VI. UPDATES Park SiPll81!e The committee discussed signage for Hidden Spring Park and filled out Project Requirement Form to be submitted to Public Works. They thought the form has great potential for eliminating any communication problems between the committee and staff. Vice-Chairperson Amundsen was going to work on the final draft of the form. 200 Parks & Recreation Committee Meeting Minutes 02-04-09 Tree Removal at Ea21e Park Vice-Chairperson Amundsen said he was supposed to meet the DNR Forester from Carlos Avery two weeks ago at Eagle Park, but the Forester did not show up or return Vice-Chairperson Amundsen's calls, so he is just waiting to hear back from him. That was during the time it was really cold. Hopefully there will be more information at the next committee meeting. Fete des Lacs 2009 Centerville Lake 8K Run/Walk Neither Committee Member Branch nor Committee Member Lee were able to attend the meeting so the discussion on the 8K RunlWalk was relatively short, focusing on the design for the T-Shirts and water bottles that Vice-Chairperson Amundsen has been working on with Committee Member Lee. The committee was supplied with a copy of the letter sent out to all businesses in the area describing the 8K RunlWalk and what types of opportunities the committee has for sponsorship and advertising. The committee questioned whether fliers can be printed and folded at City Hall at perhaps 1,000 - 1,500 copies. Reminder: Skate Night at Laurie LaMotte Memorial Park - Saturday, February 14,2009 from 6- 9 p.m. Horse Drawn Hayride will be from 6 - 8 p.m. VII. ADJOURNMENT Motion was made by Committee Member Haiden, seeonded by Vice-Chairperson Amundsen to adjourn the February 4, 2009 Parks & Reereation Committee Meeting at 9:00 p.m. All in favor. Motion passed unanimously. Transcribed by Kim Stephan 30f3 M..I TO: Parks and Recreation Committee Members FROM: Kim Stephan SUBJECT: Committee Business & Updates DATE: February 20, 2009 The following email dated February 5, 2009 was from Mr. Mark Statz, City Engineer regarding the TE Grant Trail Project, Project Memorandum: This email is to acknowledge the two verbal comments on the TE Grant Trail Project, Project Memorandum which were: 1. At the far north end of Mill Road, the trail should terminate at Peltier Lake Drive. It should NOT extend north to the trail easement which connects to Old Mill Road 2. You noticed that the map showing the trails indicates that the trail along the north side of LaMotte Park curls northward at the far east end. However, on the figure showing the impacts to the park, this curl is not shown. I explained that the figure showing the impacts to the park is correct because it is only meant to show impacts to the PARK, not other property. The "curl" at the east end of the trail would be on the Church property and is, therefore, not shown on the figure demonstrating the impacts to the park. Furthermore, there is an existing trail easement on the Church property in that location. Thanks againfor your comments. We will make these changes and send it out to MNDOTfor review. Music in the Parks The following email was from Committee Member Haiden, followed up by aCD from Brady's Big Band which was given to Chairperson Seeley to listen to. I work with some very talented musicians that would like to be considered for any Music in the Park events we might organize. Brady Moroney is the band's conductor and would like to send you some i'!formation and a demo CD that the Centerville Parks & Recreation Ccommittee can use for evaluation purpases. Their website is listed below. Please add any material Brady provides to the next Parks & Recreation meeting agenda. htto;/lbradvsbigband.com/Default.asox Fete des Lacs 2009 Centerville Lake WalklRun Following is email correspondence regarding the 8K WalklRun. From Committee Member Branch to potential sponsor: Thank you for your call today. I will answer your questions in this note so that you have a record for reference and follow up with a phone call. This is a new event, I have run a lot of races and have worked several as a volunteer, but this is my first event as Race Director. Our goal is to make the Festival of the Lakes 8 K a fun event for everyone - including the sponsors. To make it work and fun for everyone - I will tailor the sponsorship duties as it best fits our mutual needs. In our phone conversation you asked about doing the "Goodie Bag" stuffing and I suggested that we combine the goodie bags and the "Race Packet Pickup ". Goodie Bag Stuffing: The sponsor will purchase the bags. We will want to print the logo, race name, and date on one side and the sponsors local and business contact iriformation on the other side. I have found a supplier who is sending me catalogues. I have seen a lot of styles of bags - there is no hard standard that we have to meet. The bags can be a simple plastic bag like we see so ofien at the State Fair or it can be a bag similar to the type environmentalist would like us all to use when shopping rather than plastic or paper. I will find some options. We will need a small team of volunteers (3 or 4 people) to help put items in the goodie bags the week prior to the race. Obviously the more volunteers the shorter the job. The race T-shirt and water bottle go in the goodie bag; other items for the bags are supplied by other sponsors. We hope to get about 300 participants. The number is my estimate and for this first year of the event it is a soft number. I will ask businesses that want to put an item in the bagfor a cash donation of $75, ij' we get 300 people that is 25 cents per contact; that is cheaper than mailing the items. I expect some sponsors will simply put an advertising flyer in the goodie bag. Other will use small advertising items. You mentioned that you use a small box of crayons. That is an excellent item. Packet Pickup: A day or two before the race the runners and walkers will want to get their race numbers, T-shirts and goodie bags. We will also allow packet pick up at Laurie LaMotte Memorial Park the morning of the race. But, it is to our advantage to encourage early pickup. Packet Pickup also draws people into the business place. It could be a good chance to show off your facility. We could limit packet pickup to late afternoon or early evening hours. Two or three people should be adequate to handle packet pickup. Packet pickup is not difficult but it is an important process for a well organized race. We will have a member of our race committee at packet pickup. Afier reading this you will likely have more questions. There are a lot of options on how we organize this part of the event. I am very willing to tailor this to meet your needs. We can also augment with other volunteers if that is necessary. Suonsor Uudate: Committee Member Branch reported: I just made an agreement with a third sponsor for our race in August Current sponsor status is: Creative Kids will do Goodie bags and Packet Pick up. Mike Branch, Financial Planner, Focus Financial will do water bottle.s Festival Food expressed interest (we do not have a commitment yet) in providing the water andfood items for pre/post race. Vacation Sports of White Bear has agreed to be our timer. This is a service we have to pay for. I should have a proposal for the Committee's consideration at our next meeting. We have three sources that are interested in providing us T-shirts - that is selling us t-shirts. I have asked for proposalfrom each of them and hope to submit those proposals at the March meeting. Look in the Citizen next week for an article on the run. Bottom line -we are well on track to a successful race. Press Release Committee Member Branch sent to the Citizen and the Ouad Press. CenterviUe Adds a Road Race to Fete des Laes The Centerville Parks and Recreation Committee announced this week that they will sponsor an 8 kilometer run or walk through the City and around Centerville Lake. The Committee's objective is to create a well organized, safe and fun event for all. This event should draw participants from many locations throughout Minnesota, gain local business exposure, and become a reoccurring event in the Festival of the Lakes celebration. The Centerville Lions organizes Centerville's annual celebration, Fete des Lacs (Festival of the Lakes), which includes a baseball tournament, teen dance, adult dance, and city parade. This year Fete des Lacs will take place on August 7, 8 and 9. The run/walk event is Saturday, August 8th at 8:00 a.m. Athletes of all ages and fitness levels are encouraged to participate. Early registration is now open on-line at Midwestevents.com. Early registration cost is $15 until June 6 and $20 June 6- Aug 6. Race day registration will cost $25. Come out and set a new course record or go for a pleasant stroll through the woods, but remember to stay for the parade. ShirtlDesim U Ddate Update from Committee Member Branch: We are at the point where we should be nailing dawn out shirt design. We also need to come up with a color scheme. I received the following estimate on shirt cost. This is from Sue Ryan, Lino Lakes. An estimate for a 1 color front t-shirt at a quantity of 288+ is $3.99 each for Black, Heather Grey $3.59 each and White $2.89 each sizes S-XL (add $1.50 - $2.00 eachfor XXL & XXXL) There will be a screen charge of $25.00 per color I per side. I have found three sources - she is the first to give me numbers. Budget discussion items from February 4, 2009 Parks & Recreation Meeting: 2009 EXDenditures . Tracie McBride Memorial Park Renovation, Phase II, includes basketball court. . 8K Run (Approved). . Signage (Approved) Hours & Rules in all parks, some specialty signs in Hidden Spring Park. . Park Monwnent Signs, replace the signs in the other 4 parks to match the ones in Hidden Springs and Laurie LaMotte Memorial Park, move the monwnent sign at Tracie McBride Memorial Park . Trail Directional Signs on all trails. . Lighting in all of the parks need to be reviewed, the committee would like consistency among the parks. This is also a public safety issue. Six lights would potentially be required. . The committee would like to implement a 'Music in the Park Program', with funding the first year approximately $1,500 for three (3) events. . Eagle Park tree trimming (Volunteers and Public Works). . Buckthorn Eradication in all parks. YearlY Events . Skate Nights with (1) Horse Drawn Hayride - $1000. . Battle of Bands / Boards held twice, once during Fete des Lacs - $2000. . Summer Programs / Park Play Days - $1,500. . Music in Parks - $1,500 (3 @ $500). . 8K Annual RunlWalk. 5 Year Plan . Football Lights at Acorn Creek Park. . Park by Centerville Lake on the small piece of remnant property that that Bald Eagle Water Ski Club could use for their shows. Potentially a few benches and perhaps a bike rack. .-. TO: Parks and Recreation Committee Members FROM: Kim Stephan SUBJECT: Information Concerning Budget & Trail Plans from Previous Committee Member Mr. Wayne LeBlanc DATE: February 20, 2009 Email Correspondence from Mr. LeBlanc: Mayor Capra asked if I had documentation on Parks & Recreation plans from when I was on the committee and if I had, please forward to the committee. I found 3 that may be relevant. (Attached to this memo.) The first is a diagram of proposed trails from 2004. It is so rewarding to see great progress on those initial goals!!! Perhaps Park & Rec is considering all this already, but in case not, it may be worth looking at "N," "I", and "K" in that diagram. Those are respectively, a trail going north on 20th Ave to perhaps connect on 80th, a trail from LaMotte Park to Centervil/e Road on the north side of the park and a trail on the east side of Centerville Road to downtown, and finally a trail from laMotte Park going south towards the movie theater and a connection to White Bear. (The first attachment, CityTrailPlan V7, is an overview, the second, TrailChurchLand, details connection to Chauncey Barett Gardens (I think it should continue narth to downtown and south to the trail by Wilharber's house on the east side of Centervil/e Road where there is an easement.) The third attachment is a budget with projects from 2004. Many of these are done of course. Here's a detail that is so small it almost doesn't fit with this, but let me say it. Whenever considering a parking lot or other impervious surface, see if there is some way you might make that surface pervious. For instance, if the parking lot at LaMotte Park ever failed, perhaps half or more could be a pervious surjiJce. I suggest a city has to look 5 to 10 years out to plot a vision, and then work toward that vision with modifications as needed. You guys are doing a great job! Thanksfor your service! Wayne Centerville Parks and Recreation Budget 8/6/03 This document reflects discussion from the 8/6/03 Park and Recreation meeting. On 9/4/03 a mission statement and subcommittee detail was added at the end. Park and Recreation Income Amount Timeframe Cash and Investments The Shores (Capital Fund) 20,000 Now Pheasant Marsh I (Capital Fund) 39,600 Now Woods of Clearwater Creek (Capital Fund) 7,500 Now Lions Gambling Donation (Dedicated to Warming House Renovation) 25,229 Now CD's (Due 2004) 2,361 Now-2004 The Shores (Pedestrian Trailwavs Canital Fund) 11 ,000 Now Woods of Clearwater Creek (Pedestrian Trailways Capital Fund) 1,500 Now Spring Lake Park Lions Donation (for bleachers) 1,000 Subtotal 108,190 Projected Receivables Pheasant Marsh II 54,000 2oo3Hl ? Buckbee Development (Instead of 19!iJJ2 000 it's probably 19!ill3,00m 57,000 2003H2? Subtotal 219,190 2003 Hunter's Crossing II f77(ii)3 000 or perhaps more if advanced ) 231,000? 2004-2007? Subtotal 450,190 2003-2007? O~ratin2Bud2etfur2003 Park Committee (Meeting attendance) 2,080 2003 Park Programs (Rink & skateboard attendants, etc.) 13,750 2003 Park Maintenance 54,663 2003 SubTotal of Operatin2 Bud2et for 2003 Only 70,493 Expense budget items are sorted roughly by the timeframe and priority. Park and Recreation Exoense Descriotion Cost Timeframe Prioritv Capital Bude:et Repair roof of warming house as needed. Lions to donate labor. 4,500 2003 AA Pave parking lot in Lamotte Park (approved bv Council June? 2003) 55,000 2004 A Four bike racks, one per park (a), $500. Acorn Park alreadv allocated. 2,000 2004 B Form a subcommittee to design and renovate the warming house. 10,000- 2004-2005 B Note: The footings are inadequate for a second level. Certain monies 20,000 have been allocated bv the Council specifically for renovation. Lamotte Park plav structure 35,000 Redesign Tracie McBride Park to coincide with water tower 30,OOO? 2005-2006 A removal. Some items to consider: Replace border and fill in large playlot, lOk? Expand basketball area to full court, 4k? Add small picnic shelter, 1 Ok? try for a grant? Remove 2 existing small playlots and move to large playlot New barbeQue pit Possible relocate of wheels park 30,000 2004 A Bird and/or Bat houses in certain parks 300 2004-2006 C Possible purchase of some St Paul Water property or coordinate with 100,000- 2005 B Lino Lakes on a purchase 200,000 Coordinate possible desired items relating to the 4 lane Main Street 10,000- 2005-2006 A reconstruction proposed for 2005 or 2006 50,000 Community gardens, water, tilling, etc 500 2004 B Trails Class 5 trail from Lamotte Park to Meadow Lane (700' @$7). Note: 5,000 A also discussed on the park walk was alternate use of Centerville road and the "temporary" road. The temporary road must not become a road because Anoka County does not want a turn lane there. Background: Obtain easement or purchase a strip ofland for a trail from Lamotte Park to Meadow Lane. This is a safety issue for people going to/from Lamotte Park. The land is currently church property. Note: On Dec 14,2002, Wayne LeBlanc talked to Father Fitzgerald about possible trails on church property. Father Fitzgerald was agreeable to trails on the edges of the property from Lamotte Park to Meadow Lane and from Lamotte Park north along Lamotte Drive to the church school. He did not want trails in the middle of the property as that would limit possible future development. He was also agreeable to a trail going through the church/rectory property somewhere to get to Main St. Details would all have to be worked, of course. Asphalt for trail from Lamotte Park to Meadow Lane (700' (a),$l Q) 7,000 B Class 5 trail just east of and parallel to Centerville Road from 11,000 A Meadow Lane to Hunters Crossing trail (1500' @$7). This is also a safety issue for anyone who has to use Centerville Road. Anoka County has said there are no plans to construct a trail or widen Centerville Road. Asphalt for trail just east of and parallel to Centerville Road from 15,000 B Meadow Lane to Hunters Crossing trail (1500' (iV,$10) Class 5 for trail from Pheasant Marsh to 20m Ave (2500' @$7). This 18,000 A finishes a trail that might not I/;et done for a long time. Asphalt for trail from Pheasant Marsh to 20m Ave (2500' @$lo) 25,000 B Class 5 trail from Lamotte Park to church school (700' It il$7) 5,000 B I Asphalt trail from Lamotte Park to church school (700' (. ii1$lO) 7,000 B Class 5 for trail along 20" Ave south of Main 8t (lOOO'? @$7) 7,000 B Asphalt for trail along 20.' Ave south of Main 8t (1000'? (iV,$10) 10,000 B Total 2003 Capital Budl!et Maintenance Bud2et (aoorox 50klyr) Normal maintenance, mowing, etc 50,000 Yearly . A Flower beds and wildflowers around signs at each park. Volunteers 500 Yearly B to weed. $100 per park allocated for new plants. Other Bud2et Cate20rv Grant writing seminars or education 2,000 AA Attendants for ice skating rink and/or wheels park (approx $8/hr) 6,000 Yearly A Programs for community through Wargo, Lino Lakes, or YMCA 2,000 Yearly A Park and Rec Prol!1'llID Coordinator and Planner 40,000 Yearly A In PrQ2ress (Funds already approved and allocated) Bike Rack for Acorn Park 500 Repair Lamotte Park phone Trail maps for Park and Rec to be in EDC packets. EDC apparently has funds approved already but is apparently waiting for 140 or so old packets to get used up first. Notes: . Grants have the potential to almost double the money. It can't hurt to pursue aggressively. . A proposed Main street "4 lane" improvement project may occur in 2005 or 2006. Trails for Main Street and other destinations should be coordinated with this improvement project as well as other possible city improvements. . Subcommittees formed include: o Writing grants to try to double our money (shelters, play equipment, trails, lake property, etc) (Suzanne. Julie. Wayne] o Redesigning Tracie McBride Park to coincide with removal of the water tower in around 2005 [Suzanne. Richard. Andre] o Renovating the warming house [Tedd, Kathv] o Designing and coordinating trails with nearby communities [Wavne. Suzanne. Julie] o Wheels park considerations. Equipment is apparently too difficult to setup and a permanent place might work better than the current double use of the hockey rink. Some possibilities are Acorn, Tracie McBride, Lamotte parks, and the area behind city hall. [Kathv. Andre, Richard] Mission: To Improvc qualitv oflife for the citizcns ofCenterville bv providing green space for a varietv of vear round programs. leisure time activities and communitv special events that contribute toward the phvsical, social. and emotional well-being of citizcns of all ages. Discussion tended toward the below in a meeting March 23,2004 with church planners and Park and Recreation people: rood Peterson and Wayne LeBlanc. ~ .\\- Trail Proposal March 24. 2004 Key UUI ........ ...1.....1 111111111111111 ...... tN- , I'" . ...J New City Trail New Trail on Church land ~, ..;. New for C.B. ~ Residents. /1 : : , , Use Road ;;" : ~ , , , Future, /1' : : Trail , ~: , ' , :fir . \' '1' I ' I :'JfK , ,y, , , . , 3 ~, ,,' ~2 .- ~if 3 ~r-,,\6 7 , j , , , , . , , , ~. , , .11 : ,-2 -..., \ ... .. - 14 - I-~' V ~ :/ d,lI:.l ~ .,";.11 1 "jj/oll '.~. ,(,;-,'/ ;". ~~''':$=j : . , ~ " IS 14 --i~~~ : 2 --;it. .......... ....-. ~ 7..!_._-. toel7+ -:.- 41 3 10 :) 1112 UI' ---j-- --T.. t It' I " -- - f-H.1lJ '" ~ \. 'f . y'P~~T " , : :: ,-:-- : i "11'!Jjjjj/>' ~ :: : ~ ~ 3~ ,;/: , "- 12 I Ii' Ir.-'\ ~ -:- ~ frfffi~ ~~, , ;!~"3'f ~ .,.......J'~ .III "If I, , , _1. I ./ ,\.t/,' . \\\\, pc....' ;' :!.r~ : :Io'~' ~ ~ '~Wf"2.,M ~. , ( 'j:;\.. .. ".I~ry" . ",,7. a :.: 5 '.' 4 . e.. 1112111.~ -,,-- ~"'" PARCEL 36 ..,l - --....---:----,.-[ ,.-- -... " lAURIE .......nt WEWORIM. PARK '~""/ , ...-l-.:/ ~ _ 'r-;- L10 ~~~r:-=- f--- 1\ i~;'~~:.-\.'\ u , \10.\ f---'2\\ ~ ~-'. 14 ~ T ... l'OU' ----;- J - , - , > I- - (,) ~iE:J : \ [ r ~ i i -< i j ...J 1 i o i i_ z rT\" , , , !! 1 4 , . H 7 . . 10 II 11 I] 14 lIS " - [ ; , " . \ ~\ n ""ftO . ,::1' M ,. 'I~ ~ 3 ~~.\r-;~ ,12 13 14' \5/ n 71/ I .. -------1 I .. '12' ~ ~ ~- --J;J--~ :;(1 a :u 2426_ 1 . . 10 n ~I ! ,."" -" r ~. ... - - Northeast Metro Trail Plan June 3, 2003 Centerville Park and Recreation, 651-429-3232, Wayne LeBlanc, 651-426-0168 Centerville, Lino Lakes, Hugo, Anoka Parks, Anoka County, Washington County, Ramsey County, and the surrounding Metro area benefit from the trail plan in Figure I. The trails connect the Hugo trail that will apparently go to Duluth to other trails connected to the Chain of Lakes Park and south to Otter Lake Park including a future recreational park at Birch Street and Centerville Road. The trails in and around Centerville are designed to pronwte safe pedestrian and bicycle routes to parks, commercial areas, other trails, homes, and places of interest. In addition, 100 s in the desi enhance flexibility and a I. ,,\,. .. ~ I~ .'1 ! -~--.,...... . ~:~-- N The purpose of this plan is to coordinate the participating organizations. Please contact Centerville or Wayne LeBlanc to coordinate actions. On Sep 25, 2000, people representing Centerville, Hugo, Lino Lakes, Anoka County Parks, St Paul Water, and Washington County Parks met and agreed to pursue this plan. 14 Considerations for particular areas are identified with the large letters and described below. . -" ~ N-~l II ~~ 10 (;i.; . ,~liJ!;' 1 Area A: HUl!o to Pedestrian Bridl!e at 3SE Hugo, Washington County, Lino Lakes, and Anoka County plan to coordinate the route of a trail from the existing Hugo trail to a proposed pedestrian bridge at Area B, where 35E and Clearwater Creek intersect. With Hugo's planned reconstruction of the road from Hugo to Area A in the next couple years, the inclusion of the trail follows naturally. The urgencv here is to include the trail in forthcoming develooments. Hugo is also looking at providing an attractive trail along Clearwater Creek and at least one development has already included it. t__cii ::::::::-"'l~. "'" ~-A~ ..,~'" f" ~"",\,-(l!\ ~r-":'.q. Ii ~. =1 j> ,3,; , ~"",vmu.r I ~.",-" 3' .1<o\!II'~OO ~mJ'~ !, :: ! ~ "",'-".AIl; , M L Figure 1. Trail Plan Area B: Pedestrian Bridl!e at 3SE Area B was chosen for a pedestrian bridge to cross 35E because there are plans in Hugo to provide a trail along Clearwater Creek and because it would more easily accommodate pedestrian traffic than at the automobile intensive freeway interchange at 35E and County Road 14 (Frenchman Road). The urgency here is to control develooment in the surrounding area on both sides of the freewav now to orovide a route for the oedestrian bridge. At the meetinll. everYone thoul!bt this appears feasible. A small section of land westof35E to 20th Ave needs to be coordinated by Lino Lakes, Centerville, and Anoka County. 1 Area C: Commercial Trail Area C is within Centerville and is currently zoned commercial. A trail through this area will accommodate pedestrians and bicycles and provide a route to either Maio Street to the north or a route to parks to the west by going through area J. It would also provide a route to businesses like the Dairy Queen located io the area. This road, 20" Ave, is will likely become very busy and a trail will be needed for the safety of pedestrians and bicyclists. It also connects to a route north, Area N. Area D: Main Street Area D is Main Street, well traveled by cars, pedestrians, and bicycles. Pressure for a pedestrian route from downtown Centerville to the developiog commercial area by 35E will grow and something will need to be done to protect pedestrians and cyclists. Anoka County has plans and F ederaI funding to widen Main Street in the next few years ioto 4 lanes (possibly 3 lanes ioitially with remarkiog to 4 lanes later. A trail should be iocluded io this reconstruction. The current strip malls constructed trails that do not follow trail specifications. If one side had to be chosen, the north side of Maio Street appears better for a trail as there is vacant property, a strip mall, and a convenience store on that side of the street. The Uflzencv here is to coordinate trails andlor nedestrian ways with the road reconstruction. Area E: "Sunset Park" Overlookinl! CenterviUe Lake The Minnesota Design Team suggested this area could be the "Town Square" of Centerville. A park and pier on Centerville Lake could coexist with a circular trail around CenterviIle Lake. The sketch io Figure 2 shows one idea. The trail continuiog around Centerville Lake also fits with the Anoka County Park plan. .t1~Jf1fJ. F~~ '-=1f~'" 'II v- " '.-:l":(:~ /., ,(:.:, ',.........., ~ t'".-." ,.t..... ", , , ," , --"i ,~~-_t" .w...; [.. "',,:1-J b::::t:::! I:u...,..! .' "iE-=E~ :=~-j ,: ,. . .e, . . p.-..;i L"-!, (::J- - _'"'. "0 ... ..... .---'- ,. 'F.'''~..'.'. -p'ii' ~.'~-- . ,-t. :,:: 1" ... C~J\!iTy C'~ RA....~ ---, 6( (e.terolllt ~-rxe H~M Figure 2. Area E, MaiD Street and Centerville Lake (Design Team Sketch) Area F: Circnlar Trail around Centerville Lake A circular route around CenterviIle both fits with Anoka Park plans and people's desire to access Anoka Park resources from both directions. On County 14, the best route seems to be on the south side of County 14. Property io and around Waterworks will likely be developed and a trail could be designed and built with that development. The Shores property between the park entrance and Centerville already has taken a trail ioto account. Note that a combioation fishiog pier walkway io Centerville Lake just west of Waterworks would keep the trail separate from the road and also provide great fishiog. 2 Area G: Wanm Nature Center Anoka County Parks already has a plan to construct a trail from area H to the Wargo Nature Center in phase 2 of their park plan. Anoka Parks also plans to move the existing fishing pier in Peltier Lake to the boat landing area. Area H: Trail Connections Area H shows the Anoka Chain of Lakes trail connecting to Lino Lakes to the west and eventually connecting to other trails that will run throughout the Metro area and beyond! Area I: Lamotte Park Connections The largest park in Centerville is Lamotte Park located at Area I where a trail from Anoka Park and Hunters Crossing connects. A trail could run from Lamotte Park to Meadow Lane where there is also a sidewalk and this could provide a much safer route for children to get to and from Lamotte Park. There is an easement along most of the route. In addition, in a meeting on Dec 22, 2002, Father Fitzgerald did not see any problem with a trail from Lamotte Park to Meadow Lane and he also thought there would be no problem with a trail on the west edge of the church property. His main concern was that trails not go through the middle of the church property, which might hamper future development of the property. He also said, with the vacation of Gioffon Road, that there could be an accommodation of some sort for a trail to get to Main St. He suggested it might even run next to the lake. It would also be worth considering a trail along the east side of Centerville Road from Meadow Lane south to the Hunters Crossing trail where there is currently an easement. Centerville Road is not pedestrian friendly and, in fact, quite dangerous. Anoka Highway has no current plans (for at least 20 years) that would alleviate the situation. If Main St become 4 lanes, Centerville Road may also become 4 lanes for I or 2 blocks south of Main St. This still would not help people coming from Meadow Lane trying to get to Lamotte Park. Area J: Centerville Trail South A current easement through Area J is perfect for a trail to be constructed as this land is developed. A trail from Area I to Centerville Road is complete through the Hunters Crossing development. A trail through area J would complete a loop through the heart of Centerville. Construction is in progress in the Pheasant Marsh development to complete the trail halfway from Centerville Road to 20" Ave. Area K. L. and M: Water Utility Easement Trail to Future Lino Lakes Recreational Park Area K has a St Paul Water Utility easement that could provide a trail between Lamotte Park. developments south, Birch St, and a possible future Lino Lakes Recreational area at Area L. The St Paul Water Utility would allow such a trail with certain conditions. This trail could continue south on the Water Utility easement to parks and trails to the south, and the advantage is the trail is separate from the road. There is also a possibility of a wildlife area at Amelia Lake, in addition. Area N: 20'" Avenne to SO'" S1 (170'" S1 N in HUl!o) A trail running north on 20th Ave then running east on 80th St (170th St. N in Hugo) could connect with the Hugo trail making another very nice loop. In addition, as the north area develops, the trail could provide pedestrian and bicycle routes to possible commercial and residential areas along 35W. Summary As a follow on to the Minnesota Design Team visit in Centerville in 1998, a "Trails, Parks, and Lakes" committee formed and considered numerous alternatives. The plan described is essentially the result of years of citizen discussions and meetings with adjoining communities. The plan then went to the City of Centerville and is now being coordinated with surrounding communities and other governmental units. Centerville, Hugo, Lino Lakes, Anoka County, and Washington County are poised to provide a fabulous trail system with great destinations that provide swinnning, fishing, and a Nature Center. In 1998, hundreds of people provided input to the Minnesota Design Team and an overwhelming request was that Centerville have more trails. Years of coordination and planning have now put the plan within reach. 3 ~\ff\':. Though the snow is still falling, I know that you are beginning to book bands for your summer community events. I represent Brady's Big Band (l6-piece big band) and Jill and the Jacks (5-piece jazz combo) and we would love to be considered for one of your summer evening performances. The big band is appropriate for large venues with dance floor space. The combo may be preferred if you have a smaller stage or want a more intimate feel to your event. We've drawn the largest crowds for the past two years at White Bear Lake's Marketfest, were extremely well received in Blaine and Little Canada last summer, and recently played a holiday show at Maplewood Mall in addition to numerous senior community shows and private events. Our usual fee for community events is $ 1000 for the big band and $400 for the combo - but we can generally find at least partial sponsorship on our own. Take a listen to our CD and give me a call -- I'd love to get possible dates to the band as soon as convenient. Sincerely, Jill Whitney-Birk BBB I J&J Brady's Big Band References: Lisa Beecroft - Marketfest - 651.762.1494 JoAnn - Chauncey Barrett Senior Community - 763.568.6904 JiIJ and the Jacks (BBB Combo) References: Andy Dahl- www.Mytiwi.com-651.324.2029 Diane Dennis - mother of bride - 651.206.9996 AddlllonaJ reC.reu... u.oIt8ble upon ........t NO NO SWIMMING SWIMMING WADING WADING ASHING ASHING lAKE ACCESs IAKEACCESS -- -- ------ -- - ---- -- ---- - I I I I I SWIMMING WADING FISHING LAKE ACCESS Memorandum To: Mark Statz Project: Downtown Redevelopment Oient: Oly of Centerville Date: 2.23.09 From: Earth Evans Re: laMotte Park Potential Pond Locations/RCWD Requirements File No: 616-08167 This memo summarizes our assumptions regarding the construction of a proposed pond in either the southwest or southeast corner of laMotte Park as a holding pond for irrigation of the nearby ballfields and to partially satisfy the Rice Creek Watershed District volume control requirements for the Downtown Redevelopment project. Previous analysis has focused on the utilization of 51. Genevieve's Church pond but due to several constraints, the open space in laMotte Park is now being considered. Based on their current rules, RCWD requires that redevelopment that disturbs greater than 50% of the existing impervious surface or increases impervious surface area by 50% or more (Rule C, paragraph 2e) provide volume control for the contributing area equal to the runoff generated by a 2.8-inch event (Rule C, paragraph 5b). Centerville's downtown redevelopment falls under this nule. Two potential options to provide a portion of the volume control required for the downtown redevelopment is to constnuct a pond in either the southwest or the southeast corner of laMotte Park as shown on the attached figure. The required volume is based on the impervious surfaces listed in Table 1. Table 1 Location A B C D I E F Impervious Area (ac) Volume (ac-It) Existing Proposed Total Existing' Proposed' Total (undisturbed) A+6 0.8*A*0.9*1/12 2.8*6*0.9*1/12 D+E Downtown 0.1 13.7 13.8 0.01 2.9 2.9 I) Per RCWD Rule C paragraph Sc 2) Per RCWD Rule C paragraph Sb and 2e Based on the impervious acreages in table 1 and the formulas shown in columns D and E, a total of 2.9 ac-ft of volume is required. The impervious area for the downtown redevelopment is based on the attached concept plan. Generally Blocks B- G were assumed to develop at 90% impervious and Blocks I -K were assumed to develop at 65% impervious. The assumed tributary area to the pond includes all of the downtown redevelopment south of Main Street as well as Block H. The small piece of existing impervious downtown includes the St Genevieve's Church property on the west side of Block C that is not proposed to be disturbed with this project. J:\61608167\DeSil7l\ShYfl'lwater -#- Bonestroo 2335 Highway 36 W St. Paul, MN 55113 Tel 651--636-4600 Fax 651-636-1311 www.bonestrOO.com Therefore the volume control was based on the runoff from the 0.8" event for only that portion. Table 2 compares the pond characteristics for the southeast and southwest laMotte Park ponds. Location Drawdown Excavation Pond Irrigation Outiet Required Volume Elevations Depth Bottom Time Elevation Volume (ac-ft) (ft) (weeks) (ac-ft) Southwest 4.0 15 4 3.0 893-897 889 897 Southeast 2.2 21 2 2.9 Table 2 The required volume accounts for the 2.9 ac-ft of infiltration volume that is needed for the downtown redevelopment and in the case of the southwest pond, it accounts for the existing laMotte Park impervious (parking lot and skate park). Since the southwest pond essentially expands to include the existing pond, the additional volume needed for the parking lot and skate park needs to also be provided in the pond. The drawdown volume would be utilized for irrigation and for compliance with RCWD volume requirements. An additional 4 feet of excavation below the 893 contour is needed to allow for sedimentation and to prevent cavitation in the pump works. The excavation depth reflects the depth below the existing ground elevation that is needed. The irrigation time reflects the length of time that the adjacent park can be irrigated with the drawdown volume. This is based on the assumption that the entire park, approximately 12 acres (including the green space adjacent to the ballfields and soccer fieldS) would be irrigated at a rate of 1 inch/week. If only the ballfields were irrigated the volume is sufficient for approximately 5 weeks for the southwest pond and 3 weeks for the southeast pond. Table 3 summarizes the drawbacks and benefits for each of the pond options. Page2of4 Location Drawbacks Benefits Southwest . Necessitates relocation of existing soccer field . Fuliy satisfies RCWD volume requirements for . Proximity to skate park, warming house, etc. downtown redevelopment. . Excess volume beyond what is required for downtown (potential for volume credit banking to be used on other projects with RCWD) . Proximity to ditch discharge point . Umited tree removal/less invasive to neighbors Southeast . 21' deep excavation below existing ground . No disturbance to existing park fadlities . Buffer tree removal for properties east of pond . located away from "active" areas of park . Does not fuliy satisfy RCWD volume . Proximity to ditch discharge point requirements for downtown (approximately 0.5 acre pond stili required) Table 3 Unlike locating a pond in the southwest comer of laMotte Park, there is no excess volume beyond what is required for downtown redevelopment with the southeast pond. Utilizing the laMotte Park southeast pond would require provision of approximately 0.7 ac-ft of volume within the downtown redevelopment. This correlates to a BMP footprint at the outlet of 0.5 acres (assuming the BMP is loS-feet deep and conservatively only accounting for above ground storage volume, rock void space not included in calculations). Also no excess volume is available for banking with RCWD. Assumptions There were several key assumptions made for this analysis: . The calculations are based on RCWD's Rules adopted 2.13.08. While revisions to these rules are not anticipated since they were adopted recently, it is impossible to predict what future rules may require. Also, the TMDL Implementation Plan for Centerville Lake is not complete. Based on previous correspondence with RCWD, the current rules generally align with the intent of the TMDL Implementation Plan, although this document may require further volume management that cannot be anticipated. . A final submittal has not been made to RCWD for their approval of the downtown project. Comments from the watershed may necessitate revisions, although discussions have been ongoing with their administrator and review staff. Next Steps Prior to proceeding with the laMotte Park pond option, there are several important items to be verified, including: . Depth to the groundwater table. The ordinary high water level (OHW) of Centerville Lake is B8S. This is potentially the approximate groundwater elevation. Based on this elevation the bottom of the proposed pond is four feet above the groundwater table. . Discharge into the ditch south of laMotte Park. The proposed outlet for the pond would be routed into the ditch that eventually discharges into Centerville Lake. Psge3014 The pond outlet can be highly restricted but further evaluation is needed for the viability of discharging into the ditch and potential downstream conflicts. Discharge into the ditch is governed by ROOD Rules. . Concurrence by t1he Parks Committee since there will be a significant impact to laMotte Park. Page 4 0'4 From: Mark Haidcn Page lof4 ~ ~} at&t [Print] [Close] From: Mark Haiden <markhaiden@yahoo.com> pbranch <pbranch@cox.net>, Kevin Amundsen < bonasau mbellus@att.net> "Statz, Mark R" <Mark.5tatz@bonestroo.com> Re: LaMotte Pond info Saturday, February 28, 20099:29:49 AM To: Cc: Subject: Date: Hi Kevin and Pat, I will be on a plane coming back from Atlanta Wednesday night and will not make the P&R meeting. I have read the materials and understand the One drawback that is not listed for the southwest corner pond is that it forever removes a very large and useful section of the park from use. Kevin, Please communicate my NO vote for the use of the southwest corner fo La Molle park for the drainage pond. Sincerely, Mark Haiden From: pbranch <pbranch@cox.net> To: pbranch <pbranch@cox.net>; Kevin Amundsen <bonasaumbellus@att.net>; Mark Haiden <markhaiden@yahoo.com> Cc: "Statz, Mark R" <Mark.Statz@bonestroo.com> Sent: Thursday, February 26,20099:50:19 AM Subject: RE: LaMotte Pond info Kevin and Mark, I cannot make it to the meeting next week. Still in VA. I want to make some comments on the letter Dallas sent to us regarding the drainage pond in La Motte Park. I am not sending this to everyone - jus tso I do not violate the meeting via e-mail rule. So lam asking you two to express my concern for me. Thanks. At the Jan meeting we decided to put that drainage pond in the SE corner of the park. Looking at the attached photo -that was and is a good idea. However, there is some new info available to us. http://wcbmail.atLnetlwmc/cn-US/v/wm/49AEDSFEOOO 15E2F00002C5A22193122529BO... 3/4/2009 .~ ~ at&t ~ [Print] [Close] From: "pbranch" <pbranch@cox.net> "'pbranch'" < pbranch@cox.net>,'''Kevin Amundsen'" <bonasaumbellus@att.net>,'''Mark Haiden'" <markhaiden@yahoo.com> '''Statz, Mark R'" <Mark.Statz@bonestroo.com> RE: LaMotte Pond info Thursday, February 26, 20099:45:42 AM To: Cc: Subject: Date: Kevin and Mark, I cannot make it to the meeting next week. Still in VA. I want to make some comments on the letter Dallas sent to us regarding the drainage pond in La Motte Park. I am not sending this to everyone - jus tso I do not violate the meeting via e-mail rule. Sol am asking you two to express my concern for me. Thanks. At the Jan meeting we decided to put that drainage pond in the SE corner of the park. Looking at the attached photo - that was and is a good idea. However, there is some new info available to us. Bottom line is if the committee decides to vote for the SW corner - I would support that decision. In addition to the technical information offered by Mark and Paul a major consideration should be to minimize the impact on the residences along Centerville Rd. On the negative side, the drawing shows the pond considerable larger than what we had talked about. We can find another place for a soccer field but that drawing shows the pond right up next to the skating rink and the skate board area - we want to be sure that we are not creating a hazard for the kids using the park. Ask Mark if they could not use two smaller ponds. One in each of the SW and SE corners but sized so as to not take out the trees in the SE corner and not threaten the skate Iskateboard areas in the SW corner. What would the difference in cost? Pat -----Original Message----- From: Dallas Larson [mailto:dlarson@centervillemn.com] Sent: Monday, February 23, 2009 11:39 AM [:W~:tr~1/~~.: ~~(~~:.~~ i:' '.. ~'fL-J'\ '. ._'i ".~A. /fk'.,,;,-i;.. ;\. f ,,>~ ~ :~~. ,,'~.~~ \G....;,'? ~~. . ."'.-;,~~,.:.:~.~~, ~;..."~'!, ".'" ... . . -. ~, . ,.'-" -~ .1'-.," -- , "'\ /, ;".; 'i" .' ',' ~ >,-lI"''I. .........,;. ~. ." ...... T(),..A;< '":.,, r:::; "t";t'~'{~'. -=. -~: ~':" t-.tt."~ -' :" -." . ~ .. . . ,.$r;.~~ t" . r"~ ~...;. ''-''" .~:. "".:<:- . ... J. k'\:\ 11 -/ ~. .'):, ,/j. :~: Ji'\~" r!!s. ~ ~ " .,~"- " r- '- E > "., ~"O j" r ~~'. .... , ...:.~.....:.. ~,Q, i _~ to" ,':', ~, .... '{)T.fl'l1' "f "JI I ":i~ ' !l..... ,.:;'~r\;Y ~ "... ,.j:;-~,,' 'e'- :J';,.. ,.. ~ 'f. ;Y"'''''~ . ' //" );:'"~ ,'. '1:~ 'JJ '.~ J;o..' I .... 7 ".~ ~ .... ; ,,;\ ~, IT ..,. I' ) Nl: " ) - Ell < 'Jo'! "" ... '. '""""" . ...- ,~ -+--- '...., .- ~ - - - _~o:. -"":'.'_--- - - ..... . :='1 ~ ., ~ III ,. ." " If. . I . " 1,~ .~ .~ I , .-i' .. \, _:.:.'~"~. t l JO,t-v , ~ ,. ~ -' ~--.;I -".- ~&r-' -'"'"--""':~- ._"" 2335 Highway 36 W St. Paul, MN 55113 Tel 651-636-4600 Fax 651-636-1311 www.bonestroo.com March 4, 2009 -#- Bonestroo Re: City Centerville Park Board Meeting TE Trail Grant Project Centerville, MN Bonestroo File No.: 000616-08165 Subject: Prefabricated Steel Truss Trail Bridge Discussion Points 1. Bridge Styles A. Pony Truss B. Double Diagonal Pony Truss C. Bowstring Truss D. Modified Bowstring Truss E. Box Girder Truss 2. Bridge Deck Surface A. Wood B. Concrete 3. Railing Styles A. Vertical Pickets B. Horizontal Pickets C. Wire Fence D. Wood Rail E. Custom Painted Panels 4. Bridge Surface Finish A. Self weathering steel B. Painted 5. Misc. Bridge Items Bicycle Provisions Approach Deta i1s Vehicle Loadings 6. Estimated Bridge Construction Costs Cenferville, MN TE Trail Grant Project Name Page 2 3/4/2009 1. Bridge Styles A, Pony Truss (Used for short spans, minimizes top-of-deck to underside of-steel members distance) $...CO.....' 'o!!,:.....'''' ~ -r ,,7-"- ~=;'F;-1'~';';' . - 0.0 ~ x ~r~ ""- - ..:' fl"~ z ~:, - ~ . ,,~~~ ',,-:'~~ ,\_,' ~ ~ ~. J .; _,} A1f.f~ B, Modified Bowstring Truss (Combination Pratt Truss and Bowstring truss) JE....I-_.-.~.,<...:, " ~ . -~'.~ .'.'''.-;:; ':):'~:'~l .~i! '".... ", ~,III.~~ ~-, . ~'-",",--'_.. . ". I~ ", . ",, Centerville. MN TE Trail Grant Project Name Page 3 3/412009 C. Double Diagonal Truss (Extra diagonal member added to provide X-braced - symmetrical panel look) G D. Bowstring Truss (Classic truss appearance. Depth at cent is usually 10% of the clear span) -- ~L~""':. . I~~ m__ Centerville. MN TE Trail Grant Project Name E. Box Girder Truss (Ideal for long spans and heavy loads. Can be enclosed) Page 4 3/4/2009 Centerville. MN TE Trail Grant Projecf Name Page 5 3/4/2009 2. Bridge Deck Surface A. Wood Advantages: Treated Fir provides low cost, less bridge weight (steel framing), fast construction (attached by manufacturer) Disadvantages: Can be vandalized (burned), rollerblading (jointed surface), can be higher maintenance, lower coefficient of friction (can be slippery), wood splinters/checks over time, domestic naturally durable wood is expensive, Mn/DOT may not allow non- domestic naturally durable products. .- B. Concrete Advantages: Minimized maintenance, rollerblading (smooth surface), Vandal resistant Disadvantages: High upfront cost, slow construction, add bridge weight (more steel framing and higher foundation costs. Centerville. MN TE Trail Grant Project Nome Page 6 3/4/2009 3. Railing Styles A. Vertical Pickets (Recommended - Discourages climbing) B. Horizontal Pickets Centerville. MN TE Trail Grant Project Name Page 7 3/4/2009 C. Wire Fence D. Wood Rails E. Custom Painted Panels . 'or //". ~4..,... / /' . -t4I!if f "./ . "'/V ;- ~ J~ " . ~ , /, Cenlerville. MN TE Trail Grant Project Name Page 8 3/4/'2fXJ9 4. Bridge Surface Finish A. Self weathering steel (recommended) B. Painted S. Misc. Bridge Items Bridge clear width = 12-ft Rail height = 54" . Rub rail at handlebar height . Lead-in Rail (Timber or steel) . Concrete approach apron . Design for Maintenance Vehicle Load . 12,000 pounds for greater than 10-ft . 10,000 pounds for less than 10-ft Centerville, MN TE Trail Grant Project Name 6. Estimated Bridge Construction Costs Estimated Bridge Dimensions Bridge Length Bridoe Width Total Estimated Square Ft Estimated Cost for Lowest Cost Bridge Option 65-ft 12-ft 7BO-sq. ft. Page 9 3/4/2009 1. Bridge excavation and backfill 2, Prefabricated Steel Bridge Delivered ($B5/sq, ft) 3. Prefabricated Steel Bridge Installed 4. Bridge Foundation (Concrete abutments w/out piles) (With piles add $15,000) 5. Rip Rap Slope Protection 6, ADDroach Fence Sub-total 10% Continoencv Total Estimated Bridge Cost $B,OOO $66,300 $10,000 $25,000 $5,000 $5.000 $119,300 $11.900 $131,230 Proposed Schedule TE Trail Grant Park Improvements Centerville Pt'i;I:;e TaskSublas><; 'h-Lt 2 -3 '.'dl'::1 'J ',la'd 16 20 '.~...:'cr 23 27 "~dr~C ';pr 3 :"pr':3 10 Aprl13 17 Phase 1: Visioning and Preliminary Design 001001 Staff meeting. labor estimate, site viSIt, admin 001002 Background DatalReviewlBase mapping, 001003 Prepare process/schedule graphic. photo boards. plan graphiCs for meeting March 4 - 001005 001006 001007 001008 001009 March 18 001011 001012 001013 001014 001015 001016 001017 April 1 - . Park Comm. Klckofflvlalonlng Meeting 1: -- - - . - Prepare concepts plans: up to 2 Options for elements & materials: up to 3ea Construction Cost Est. Prepare summary graphics for meeting Prepare perspective illustration of park Park Comm. Meeting 2: Select & prioritize elements Neighborhood Stakeholders Meeting Refine Preferred Plan Refine Design of preferred elements Specialty elements: Kiosk. Arbor, plaza, . ete Specialty elements: rain gardens, public art spaces. interpretive elements. etc. Revise cost Estimates In-house Staff Meetings Park Comm. Meeting 3: Review refined design, summary memo wuM ?ll~ti;'IJ . " . Phase 2 - Design Development and Construction Documents 002001 002002 002003 002004 002005 002006 002007 002008 002009 002010 002011 002012 002013 002014 002015 002016 002017 002018 002019 002020 002021 002022 002023 April 3 002024 002025 002026 002027 Removals layout Plan Grading plan Electrical Utilities Paving Details Specialty elements: Kiosk, Arbor, plaza, , etc. Specialty elements; rain gardens, public art spaces. interpretive elements. etc. Civil & Structural engineering for Specialty elements Electrical Engineenng for specialty elements Staff Meeting . Review Design Development Revise Cost Estimates Preliminary Specifications In-house Staff meetings Construction Documents and Cost Estimates Removals Layout Plan Grading plan Electrical Utilities Paving Details Specialty elemenls, Kiosk, Arbor, plaza, , etc. Specialty elements; rain gardens. public art spaces, interpretive ~!ements. etc. Subm1180% Plans Revise cost Estimates In-house Staff Meebngs Final Specifications Bidding Meelings (1-2 Addxitlonal) . J TRAIL SIDE PARK OPTIONS CENTERVILLE, MINNESOTA .tt Bonestroo