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Home My WebLink About1992 Rec./Disb./Res. & Minutes DECEMBER 3, 1992 - Special Truth in Taxation Hearing DECEMBER 9, 1992 Des Englund - Water Connection - 7081 Brian Drive Center Hill - Third Addition - Change Order Clearwater Creek Bridge - Cost Estimate Well #2, Request for Extension of Completion Date Acorn Creek Update Request For Variance to Build an Oversized Garage at 7169 W. Robin Lane Liquor License Fee Increase New City Hall Telephones Center Hills - Third Addition - Developers Request for Snow Plowing and Release of Reliability Lake Sanitation - Third Party Agreement Contact Person for the New City Hall Construction Center Hills Second Addition Completion of Final Punch List Tax Forfeited land Authorization for Continuation of Part-time Employee Gilbert Construction Request for Payment $3.00 1862 Main Street Driveway Issue City Hall Telephone Answering During Afternoons Schedule for December City Council Meetings DECEMBER 9, 1992 Public hearing regarding a Variance Request from Curtis L. Burn of 7169 W. Robin Lane DECEMBER 10, 1992 Special Truth In Taxation Hearing DECEMBER 21, 1992 Walter Neumann, Centerville Police Liaison Request for Variance - 7169 W. Robin Lane Mill Road sidewalk and Storm Sewer - Cost estimate Wyne Drainage Issue and Driveway Repair Weather Enclosure for John Deere Tractor Anoka County Board of Review Compensation for Tamara Miltz-Miller New City Hall Moving Plan RoSo Construction - Estimate #5 Star Of The North Summer Games Jim Stevens Construction - Dirt Piles NOVEMBER~, 1992 - Special meeting held by the City Council to canvass votes cast in the general election held November 3, 1993. NOVEMBER 11, 1992 Walter Neumann, Centerville Police Liaison Acorn Creek Development Sketch Plan Bids for Municipal Well .2 Center Hills, Third Addition Requested Contract Extension Fete des Lacs - Carnival Litigation Municipal Facility Quad Community Press Liquor License Fees 1993 Liquor Cigarette and Dance Licenses Personnel Ordinance Amendment November/December City Council Holiday Meeting Oates Minnesota Magic Midway RESOLUTION - Gopher State One-Call Service NOVEMBER 23, 1992 CeJlt~r H:l1$-; Tt:::-d p,~.hJ;ttor! - r:>artial '~'Y E'stimat'e Center Hi'"'! t I.. I ~.!. ~~~~r1!":~ f"L~~~;t.. Issue Rice Creek Watershed District Bill - Engineering Report Communit~ .-~. .'. ..l- P1r':F-L ~rant Animal Control Ordinance Amendment : _;_~!-~\9 Sar)! tat ion - Grant Gopher One Call Fete des Lacs - Carnival Litigation Park Land Purchase Investigation L'Allier Estates Bridge/Pathway Water Drainage concern - 186? Main Street Office Furniture Cable TV operator Municipal Facilities Citizen of the Year ("\';1 <::.-..;11 -.. -........ Consol idation Committee Report September 23, 1992 - Continued Clerk/Administrator Position Update Ordinance #33-B Flood Plain Draft Amendment to Section 2.3 Regulatory Flood Protection Elevations Temporary Clerk/Extension through October/Pay Adjustment Abatement of Assessment to be reapplied to Appropriate Property/1990 Municipal Water Extension North Metro Mayors Association Resolution 92-xx Ordering the Improvement of the Proposed Acorn Creek Development Resolution 92-xx for Abatement and Reassessment of 1990 Municipal Water Extension Project OCTOBER 14, 1992 - RESOLUTION 92-XX authorizing entry into a Joint Powers Agreement in the form of a declaration of trust establishing an entity known as "Minnesota Municipal Money Market Fund" and authorizing participation in certain investment programs in connection therewith. OCTOBER 27, 1992 Special meeting to hold a joint working session with the Park and Recreation Commission and the Planning and Zoning Commission to discuss park facilities and location in the Northeast quadrant of the City of Centerville. OCTOBER 28, 1992 - ASSESSMENT HEARING held for the purpose of hearing improvement of a municipal sewer and water extension for the property listed in minutes. " OCTOBER 28, 1992 Solid Waste Matching Grant Program Peltier Lake Drive Culvert Center Hills, Second Addition - Final Pay Estimate and Project Inspection Center Hills, Third Addition - Partial Pay Estimate #3 Mound Trail - Final Pay Estimate Petition for Water - 7081 Brian Drive Storm Water Management Municipal Building - Insulation Acorn Creek - Subcommittee Update Animal Control Ordinance Regional Park Nature Center - Ground Breaking Acorn Creek - Assessment Roll Adoption Tanker - Installation of Warning Lights Canvas of ballots Anoka County Community Action Program Community Development Block Grant Funding Lead and Copper Rules, Radon Seminar - Public Works Clerk/Administrator Negotiations with Candidate Community Development Block Grant Funding Part Time Clerical - Extension of Enlployment ~ 11- ~ August 12, 1992 - Continued Municipal Well and Pump House/Main Street Water Extension/Wegleitner Water Extension Center Hills - Third Addition Grading and Drainage - Lot 1, Block 3 Peterson's Old Homestead Addition City Celebration Block Party - Brian Drive and Brian Way Trippel's Market - Request to be open 24 hours a day Consolidation AUGUST 26, 1992 Police Chier Dave VanBurkleo - Police Update in Absence of Police Liaison Fire Chief Milo Bennett Amendments to the 1993 Centennial Fire District Budget Municipal Building Bids Howard Bohanon/Gordon Hensen - Mill Road/Hayfield Road Drainage Issue Mound Trail Water Connection/Well to Municipal Facility Municipal Building Peltier Lake Drive Culvert Reconstruction Partial Pay Estimate - RoSo Contracting Inc., - Center Hills Third Addition Partial Pay Estimate - E.H. Renner and Sons - Municipal Well Number Two Acorn Creek Amend Ordinance 133-A to Lower Building Elevation in the Flood Plain Rice Creek Watershed District - Billing Letter 1993 Centennial Fire District Budget Amendment Resolution Supporting Anoka County Designation of Minor Arterials Ponding Areas Development on 35E Interchange SEPTEMBER 2, 1992 - Special meeting was to interview candidates for the Clerk/Administrator position SEPTEMBER 2, 1992 Special meeting to discuss Center Hills, Third Addition, Resolution #92-xx Ordering Preparation of Plans and Specifications for the Proposed Acorn Creek Development SEPTEMBER 23, 1992 Resolution 92-xx Ordering the Improvement of the Proposed Acorn Creek Development Resolution 92-xx for Abatement and Reassessment of 1990 Municipal Water Extension Project JULY 22, 1992 Ted Gonsior, Centerville's North Central Cable T.V. Representative Center Hills - Third Addition Municipal Building/Shad Ave. Extension Peltier Lake Drive Culvert Rice Creek Water Shed District Billing Municipal Building Lake Sanitation - Volume Base Billing Noise Complaint - Waterworks Bar City Hall Open House 1987 Street Reconstruction Assessment of Non-Petioners Consolidation St. Genevieve Church - Parking Lot Consent Agenda Approval of a 3.2 Beer Permit for the St. Genevieve's Church Approval of a Centerville Lions Club for 3.2 Beer Permit The Rescinding of all Temporary 3.2 Beer Permits To Approve an Interim Agreement with the Clerk/Administrator Appointment of the following Election Judges Approval of the January through December 1992 Municipal Recycling Agreements Approval of a Greater Anoka County Animal Humane Society Agreement The Amendment of the Circle Pines/Lexington Police Service Agreement Transfer of Ownership/Control of the North Central Communications Corporation Centerville Police Liaison Newsletter Special Meeting JULY 31, 1992 ~ EMERGENCY MEETING Guaranteed Maximum Price of the Municipal Facility Approval of Disbursement of $3,000 Surety (Refundable) to Rice Creek Watershed District for Municipal Facility Center Hills, Third Addition - Consideration of Shared Costs of Improvement City Celebration/Peddlers License AUGUST 12, 1992 - Public Hearing to consider the improvement of Mound Trail AUGUST 12, 1992 - Pubiic Hearing to consider the assessments of the Center Hills, Third Addition AUGUST 12, 1992 Mound Trail Improvement/Street Repair and Maintenance Acorn Creek - Proposed Development Financing Municipal Building/Center Hills, Third Addition/Acorn Creek Sewer and Water Extension/Second ~... -./-...~ l ~< lilt --- -II JUNE 24, JULY 8, 1992 1993 - 1994 Police Waterworks Bar Temporary 3.2 Beer Lake Sanitation Request for Variance - 1649 Peltier Lake Drive h f Im')rovement by Skin Pate , Mound Trail - Petition or ~ Seal Coat or Overlay Municipal Building Update Progress Road and Westview Street Improvement Municipal Well Peltier Lake Drive Culvert Center Hills - Second Addition Center Hills - Third Addition d Addition Lot 1, Block 3 Peterson's Old Homestea Drainage/Grading Sump Pump Ordinance Consent Agenda . Clerk /Administrator Vacatlon .. to burning Adoption of Resolution 92-xx pertalnlng ~ermit issuance f 7 r. cents per Tn ^~~fove the Contribution 0 .~ cjpita In 1993 to support the services of the Mediation Services Contract Request Permit to Decrease the Cost of a 1992 1991 Financial Report, Gary Groehn, Abdo, Abdo & Eich Mound Trail Feasibility Report Jim Stevens Construction Request for Special Use Permit - Place Fill in Flood Plain Center Hills - Second Addition Center Hills Third Addition Municipal Well Center Hills - Third Addition - Assessment Hearing Date Wegleitner's Addition Petition for Local Improvement/Extension of Muncipal Water Storm Water Drainage Ditch Maintenance Municipal Building Lake Sanitation Consent Agenda Approval of a Continuous Temporary 3.2 Beer Permit July 9 - July 22, 1992 for the Waterworks Bar Approval of the 1993 North Central Cable Budget Consolidation Commission Update City Celebration Computer Purchase Resolution #92-xx - Improvement of Mound Trail JULY 15, 1992 - Special meeting to discuss financing alternatives of the municipal building May 13, 1992 - Continued Dog Ordinance Revision Charitable Gambling/City Request Computer Software Underground Tank Removal and Soil Testing League of Minnesota Cities Annual Conference Request from the Circle Pines/Lexington Police Department that the City of Centerville Co-Sponsor the Bicycle Rodeo Resolution 92-xx Receiving Report and Calling Hearing on Improvement MAY 27, 1992 Fence Construction Request - 1709 Main Street Dan Henderson, Centerville Police Liaison Municipal Well Center HIlls Second Addition - Development Agreement Clear Water Creek Flood Reduction Project Sump Pump Ordinance Municipal Facility Storm Water Drainage Fee, Resolution 92-xx Lake Sanitation - Volume Based Billing Personal Ordinance Amendments 3.2 Beer Permit Request - Waterworks Bar On Sale Liquor License Check Cashing Policy North Metro Recreation Commission Budget Employee Point Review JUNE 8, 1992 - Public Hearing to consider the improvement of Progress Road and Westview Street north of Main Street and east of Centerville Road JUNE 8, 1992 Improvement of Progress road and Westview Street Clearwater Food Plain Reduction Project Municipal Building North Metro Recreation Budget Pat Turgeon, Chairperson North Metro Recreation Commission James Steven's Contracting- Conditional Use Permit Drainage/Grading Correction Lot 1, Block 3 - Peterson's Old Homestead Addition Lake Sanitation Volume Based Billing Center Hills, Third Addition - Plans and Specifications Center Hills, Second Addition - Reduction of Letter of Credit Adult Entertainment Ordinance Consent Agenda Resignation of the Clerk/Administrator Waterworks Bar Consecutive 3.2 Permits - June 11, 1992 through June 24, 1992 Block Party Approval Clear Ridge North Metro Recreation Commission ~, APRIL 22, 1992 Centerville Ditch Bid Acceptance Centerville School Proposed Street Sidewalk Parking Lot Improvement, Resolution 92-xx Grading/Drainage Correction Lot 1, Block 4 Centerville Heights and Lot 1, Block 3 Peterson's Old Homestead Addition Architectural Contract Additions Amendment to Kelly's Korner Liquor License to Include New Deck Area Magnetic Locator Resignation Centerville Econaomic Devlopment Task force Chairperson Charles Brenner Consent Agenda Proclamation of May 4-9, 1992 as Muncipal Clerk's Week Resolution proclaiming the week of May 11, 1992 as the Official Beginning of the A.P. Bergee Scholarship Endowment A Proclamation Declaring the Month of Mayas Bicycle Safety Awareness Month Resolution 92-xx approving the chairitable gambling activity of raffles by St. Genevieve's CHurch MAY 5, 1992 - Special meeting was held to discuss an amendment to the Waterworks Bar liquor license. MAY 13. 1992 Kimberly Bergman, North Metro Recreation Coordinator and Pat Turgeon, Chairperson North Metro Recreation Commission Municipal Well - Acceptance of Bids Centerville Elementary - Parking/Sidewalk and Street Reconstruction - Set Date for Public Hearing Clearwater Creek Flood Plain Reduction Project - Update Sump Pump Ordinances Municipal Facility Peltier Lake Drive Culvert Correction Noble Welding - Site Plan Waterworks Bar - 3.2 Beer Permit Request Municipal Facilities 3.2 Beer Permit Request - Neil Reisdorfer Shardlow, Dahlgren and Uban - Authorization for Exhibit Preparation and Amendment Detachment/Annexation Hearing St.orm Water Fee Full Time Public Works Direct.or Grading/Drainage Lot x, Block x, Centerville Heights/Debra Nelson, Lot x, Block x, Peterson's Old Homest.ead Addition Personnel Ordinance Amendments Common Grounds Consent Agenda Newsletter ~ 'A.~.--'. ,- March 11, 1992 - continued Consent Agenda Temporary Part Time Clerical Employee 1992 Snow Conference - April 12-15, 1992 Safety and Control Loss Workshop Effective Negotiation Seminar Resolution opposing House Number 1778 and Senate File Number 1656, Resolution 92-xx Approval of amendment to Ordinance 33-A District Floodplain Management Ordinance Limestone for 21st Avenue Appointment of Park and Recreation Committee Member Appointment of Cable T.V. Operator MARCH 25, 1992 Dan Henderson, Centerville Police Liaison to the Circle Pines/Lexington Police Commission Waste Water Collection System Center Oaks I - Ditch Clearwater Creek Flood Reduction Project Center Hills II - Reduction Letter of Credit Municipal Facility - Architect Hugo Lions Club Charitable Gambling Request, Resolution 92-xx Centerville Heights - Lot 1, Block 4 - Grading Common Grounds Questionaire Watertower Park - Park Equipment Installation Lake Sanitation APRIL 8, 1992 Municipal Well II Inflow/Infiltration Curb Repair/Catch Basins and Value Box Repairs Storm Drainage Fees Municipal Facilities Police Service Volume Based Billing - Lake Sanitation Waterworks Bar Consent Agenda Charitable Gambling Request - St. Genevieve's Church City and Lakes Clean-up Spring Clean-up Street Sweeping Civil Defense Maintenance Agreement APRIL 15, 1992 - Special Meeting re: assessed valuations to be considered for reduction Daniela Savino, 580 Marshall Ave. PID. 14-31-22- 34-0011 Dan Tourville, 6994 Centerville Rd. PID. 23-31-22- 31-0003 Florence Seashore, 1693 Peltier Lake Dr. PID# 14- 31-22-32-0011 ~ ~ r.', , February 12, 1992 - Continued Corner Express Recycling Center Hills First Addition Be-Assessment Community Development Block Grant Letter to State Legislatures Consent Agenda Anoka County Joint Powers Agreement Recucling for 1991 Score Funding Appointment of the Circle Pines/Lexington Police Officers Wetland Session Land Use Planning Workshops Supplemental Solid Waste Abatement Grant Program 1993 Centennial Fire District Budget Transit Meeting Charitable Gambling Request The National Multiple Sclerosis Society - Resolution #92-06 City Celebration Regional Transit Flood Plain Ordinance #33-A FEBRUARY 13, 1992 Municipal Building Goals and Priorities Public Works FEBRUARY 26, 1992 Letter to State Legislators Dirt Bike Racing - Request for Special Use Permit Public Works Tree City Program Municipal Clerks and Finance Officers Annual Conference Annual Metro Waterworks Operators School League Legislative Session House of Chu - Application for Consumption and Display (Set-Up) Permit FEBRUARY 27, 1992 Public Hearing held to hear all persons regarding priorities and eligible uses of Centerville's portion of the Anoka County Community Development Block Grant Program for 1992 MARCH 11, 1992 Public Hearing regarding the possibility of amending Ordinance #33-A Jeff Carlstrom and Gary P. Turpening - Merger of Firms Architect Contract Amendment to Include Turpening Firm Annexation - Planner Lori Pringle, Trippel's Market 24 hours per day Memorial Day through Labor Day. Also open 5:00a.m. to 11:00p.m. the remaining days of the year. Community Development Block Grant (CDBG) Allocation Wetland Delineation - Henderson Ditch JANUARY 8, 1992 Center Hills First Addition - Resolution #92-01 Reassessment of CH I Project Municipal Well Lake Sanitation - Proposed Increase in Monthly Billings Data Practices Act - Adoption of Resolution #92-02 Municipal Facilities Lake Sanitation Donations Appointment of Legal Newspaper 1992 Appointments, Resolution #92-03 Fee Structure Resolution #92-04 Consent Agenda Art of Public Leadership Seminar Special Use Permit Renewals Storm Drainage - ~, JANUARY 22, 1992 Dan Henderson, Centerville Police Liaison Municipal Facility Update Wetland Conservation Act of 1991 - Appointment of Rice Creek Water Shed as Centerville's Administrator of the Act - Interim Program Fee Schedule Consolidation 7251 Clearwater Drive - Snow Piled on Driveway Dupre Road - Sump Pump Drainage on to City Streets CONSENT AGENDA Approval of Kennel License To Hold a Working Session to Discuss Goals and Priorities on February 13, 1992 Comparable Worth Report Municipal Board Resolution #92-05 Star City Program Cable T.V. Trippel's Market ~ FEBRUARY 12, 1992 Public Hearing for the petitioned re-assessment of the Center Hills First Addition Development FEBRUARY 12, 1992 Milo Bennett, Centennial Fire District Chief Sharon Deziel, Area Manager for the National Multiple Sclerosis Society Municipal Well 509 Plan Storm Sewer Storm Water Fund Ordinance #56 and Resolution Establishing Storm Water Fund Charges Schedule of Fees ) / RECEIPTS AND DISBURSEMENTS - DECEMBER 22 - 31, 1992 BALANCE IN GENERAL FUND AS OF DECEMBER 22, 1992 RECEIPTS Firstar Hugo Bank - Nov. interest on General Fund Checking Account $249.96 DISBURSEMENTS Check #6009 & #6010 Public Employees Retirement Assoc - $549.68 12-7 thru 12-18, 1992 PERA Cdnf~ibution Babcok Locher Neilson & Mannella $1,762.90 $272,472.46 $ 249.96 $272,722.42 $ 2,312.58 sub total $270,409.84 ADJUSTMENTS Check #5800 - Carlstrom check voided out Stop payment on check #5994 to Babcock, Locher Neilson & Mannella - lost in mail check reissued BALANCE IN GENERAL FUND AS OF DECEMBER 31, 1992 PETTY CASH CHECKING ACCOUNT Balance as of Dec. 31, 1992 - $105.36 + $ 1,360.00 + $ 1,762.90 $273,532.74 !'III".IUTEb DF THE F;:LGI.JL{lF: 1"IEETII'IG OF THE CITY COUNCIL OF THE CITY OF CENTERVILLE, MINNESOTA HELD ON MONDAY, DECEMBER 21, 1992 AT 7:00 P.M. IN THE COUNCIL CHAMBERS Pursuant to due call and notice thereof, the City Council of the City of Centerville held their regular meeting on Monday, December 21, 1992 at the City Hall. Acting Mayor Burgstahler called the IDeeting to order at 7:00 p.m. Council members Wilharber, Pelton and Dario were present. Absent was Mayor Buckbee. Also present was Clerk/Administrator Ray Siebenaler. 1. MINUTES Motion by Council member Wilharber, seconded by Council member Dario to approve the December 9, 1992 City Council minutes as presented. Motion was approved by the following vote: Council members Wilharber, Pelton, Dario. Abstained Council member Burgstahler. Motion by Council member Pelton, seconded by Council member Wilharber to approve the minutes of the Special Meeting of the City Council Truth In Taxation Hearing for December 3rd and December 10th, 1992, as presented. Motion was approved by the following vote: Council members Wilharber, Pelton, Dario. Abstained Council member Burgstahler. 2. APPEARANCES - WALTER NEUMANN, CENTERVILLE POLICE LIAISON TO THE CIRCLE PINES/LEXINGTON POLICE DEPARTMENT. Walter Neumann reported that the Circle Pines/Lexington Police Department has contracted with Auto Medics for towing service and that the charges for Centerville residents will be the same as all other cities participating in the agreement. Mr. Neumann also reported that the Community Service Officer position was approved in the 1993 Circle Pines/Lexington Police Department Budget. The position is budgeted to start on April 1, 1993. Mr. Neumann further reported that during the past month he rode with officers from the Circle Pines/Lexington Police Department on all three shifts and assured the City Council that the City of Centerville was getting adequate patrol service on all three shifts. 3. REQUEST FOR VARIANCE - 7169 WEST ROBIN LANE. Acting Mayor Burgstahler reviewed the past process concerning this variance and stated that upon his review of past Council City Council Meeting Minutes December 21, 1992 page two minutes he feels that, based on the four criteria as outlined in the City Ordinance, it would be difficult for the City Council to find reason to allow this oversized garage. Council member Dario stated that a smaller garage could hold all three cars and that he feels a garage that is 624 square feet is large enough. Council member Pelton indicated that she would be more willing to go along with an attached garage that forms a "L" shape which would meet the Ordinance requirements. She further stated that she feels that this variance does not meet the four criteria. Mr. Curtis Burn, 7169 West Robin Lane, appeared before the Council and stated he built the house in the present location with the intention of building a detached garage. Mr. Burn further stated there are no complaints in the area concerning the construction of this over sized garage and in fact has letters of reconmlendation from immediate neighbors. Mr. Burn stated he felt the Planning and Zoning Commission should have voted on this variance earlier and sent its recommendations to the City Council. Council member Pelton explained that the Planning and Zoning Commission was not able to vote on this variance since there was an error by the Quad Newspaper in the legal notice. Mr. Curtis Burn stated that almost everyone in the neighborhood has a garage and that not many more garages will be built in the area. Council member Dario requested what time schedule Mr. Burn has for constructing this garage since it is now the winter season. Mr. Burn stated that he intends to begin construction of the garage next spring. Council member Burgstahler stated that, based on the facts before him, he does not see a reason for granting this variance. Council member Pelton reiterated that this over sized garage must meet the four standards for granting a variance as outlined in Ordinance #4. Council member Pelton further stated that in new developments it is required by City Ordinance that all residential dwelling have attached garages. Council member Burgstahler indicated the City did grant a variance to one lot that was adjacent to a conservation area. -, ~;:~. City Council Meeting Minut,88 December 21, 1992 page three Council member Burgstahler further stated he would like this variance sent back to the Planning and Zoning Commission for further consideration, since he does not see a lot of complaints from neighbors and in fact the neighbors may not care if the garage is constructed. Council member Burgstahler further stated he would be willing to consider the variance except for the fact that this request does not meet the four criteria for granting a variance which are requirements of Ordinance #4. Council member Dario stated he sized garage since there are this property. has no problem with this over garages like this on both sides of Clerk/Administrator Siebenaler indicated that the property located at 7181 West Robin Lane, in addition to having an over sized garage, the resident is constructing a 8 x 10 accessory building on an under sized lot. Clerk/Administrator Siebenaler requested Council direction concerning whether the Building Inspector should allow continued construction of the accessory building at 7181 West Robin Lane. Council member Wilharber requested that the City Council consider directing the Planning and Zoning Commission to look into allowing only one accessory building on a property. Council melnber Burgstahler reiterated his recommendation to refer this variance back to the Planning and Zoning COmlnission for further review and recomlnendation. Council member Pelton recommended that the City Council be diligent in preserving green space in the City. Council member Pelton further recomn1ended that the City Council deny this variance, refer it back to the Planning and Zoning COmlnission and refund the fee. Council member elect Mary Council should look into district. Jo Helmbrecht stated that the City changing the Ordinance for this zoning Council member elect Theresa Brenner also recommended that the Council consider an amendment to Ordinance #4. Council member Pelton stated district which was created manufactured homes, the City legislation for this area. that, since this is a special by City Ordinance to allow Council should consider special Motion was made by Council member Pelton to table the variance ~ City Council Meeting Minutes December 21, 1992 page four request, direct Planning and Zoning to look at the accessory building section of Ordinance #4 and consider the green space requirements in this special district. Motion was seconded by Council member Dario and upon vote, unanimously approved. Due to the four conditions not being met and based upon the history of this case, a motion was made by Council member Burgstahler to allow City staff to refund the $150.00 variance fee to Curtis Burn. Motion was seconded by Council member Wilharber and upon vote, unanimously approved. Motion was made by Council member Burgstahler to red tag the construction of the accessory building on 7181 West Robin Lane and any other accessory building that is under construction which exceeds the zoning requirements. The motion was seconded by Council member Wilharber and upon vote unanimously approved. Council member Burgstahler directed staff to notify Curtis Burn when the Planning and Zoning Commission will be considering the ordinance amendment. Council member Wilharber requested that the staff do a survey of how many homes in the district that do not have garages at this time. 3. THE MILL ROAD SIDEWALK AND STORM SEWER - COST ESTIMATES. Council member Burgstahler indicated that Tax Increment Financing could be used for this project since it would be difficult to assess the project to adjacent property owners. Council meInber Pelton indicated that, if the side walk was built eight feet wide, the Centennial School District could be interested in providing matching funds for this project. Council member Burgstahler indicated that the City Council should take a look at the entire Tax Increment Financing situation for the City. Motion was made by Council member Burgstahler to accept the Engineer~s report. The motion was seconded by Council member Wilharber and, upon vote, unanimously approved. 4. WYNE DRAINAGE ISSUE AND DRIVEWAY REPAIR. Clerk/Administrator Siebenaler explained to the City Council that City Engineer, John Stewart, Al Mjorud, Architect for the new City Hall construction, and Gilbert Construction have discussed City Council Meeting Minutes December 21, 1992 page five the drainage situation and agreed that, had the lot been graded to specifications, this problem would not exist. Clerk/Administrator Siebenaler indicated that the contractor will be excavating the area to specifications as soon as the frost is deep enough to support the heavy equipment that is needed to do the work. No action was taken by the City Council. Clerk/Administrator Siebenaler indicated that in his discussion with the Wyne~s, it was acknowledged that they are aware of the fact that their driveway was on City property and intend to move the driveway entirely onto their property. Clerk/Administrator Siebenaler further indicated that the Wyne~s realize that the gravel needed to be moved, however they preferred to have the gravel pushed onto their property rather than removed by the contractor. Council member Wilharber explained that, whenever the construction of driveways onto County roads occurs, permission is generally required from the County_ Council member Wilharber further stated the City had to get permission for a second driveway for the new City Hall. Clerk/Administrator Siebenaler indicated that according to discussions with Anoka County, the Wyne~s would need permission from the County to do any work in the boulevard or right-of-way and must obtain permission from Anoka County to relocate the driveway. Mr. Steven Wyne indicated that he wanted to move the culvert several years ago but the County would not allow him to move it. Council member Pelton indicated that Gilbert Construction is aware of the need to replace the gravel and would prefer to replace it at this time so that they can complete the contract. Council member Pelton further stated this item could be put on a punch list and completed in the spring. Council member Burgstahler recommended that the City staff communicate to Anoka County that the City of Centerville does not object to the driveway. I Council member Wilharber asked Mr. Wyne when the driveway was installed. Mr. Wyne indicated that he thought it was installed in 1989, prior to his purchase of the property_ City Council Meeting Minutes December 21, 1992 page six Motion was made by Council member Burgstahler to authorize staff to contact Anoka County and give the background on the reason for the relocation of the Wyne~s driveway, that it is due to the construction of the new City Hall. He further moved that Gilbert Construction be required to replace the gravel upon completion of the Municipal Building project. Motion was seconded by Council member Pelton and, upon vote, unanimously approved. 5. PEDESTRIAN PATHWAY PURCHASE OF LOT 7, BLOCK 1 L~ALLIER ESTATES (7167 GRANGE VIEW). Clerk/Adlninistrator Siebenaler stated that a purchase agreement has been drafted and signed by the Mayor and will be transmitted in the next day or two. No action by the Council was taken. 6. SURETY BOND AMENDMENT-DELETION OF REQUIREMENT (ORDINANCE #13) Motion was made by Council member ordinance amending Ordinance #13 by requirement. Motion was seconded by upon vote, unanimously approved. Burgstahler to approve the deleting the surety bond Council member Pelton and, 7. LAKE SANITATION - THIRD PARTY AGREEMENT - FINAL APPROVAL. Motion was made by Council member Dario to authorize the Mayor and Clerk/Administrator to enter into the Third Party Agreement between Lake Sanitation, Metropolitan Council and the City of Centerville. Motion was seconded by Council member Wilharber and, upon vote, unanimously approved. 8. AUTHORIZATION FOR CONTINUATION OF PART TIME EMPLOYEE. Council member Wilharber moved that the part authorized as requested providing the funds budget. Motion was seconded by Council member vote, unanimously approved. time employee be stay within the Pelton and, upon 9. PETITIONS AND COMPLAINTS. Council member Dario indicated that he received concerning the City Hall being closed Christmas Eve Year~s Eve Day_ The complainant indicated that interested in the City Hall being open New Year~s Eve a complaint Day and New he was most day. I City Council Meeting Minutes December 21, 1992 page seven Clerk/Administrator Siebenaler explained that according to City policy the City Hall would be closed on the day preceding Christmas and New Years, however, staff would not be paid for non-attendance on that day_ Staff would however be paid on a pro-rated basis for the holidays of Christmas Day and New Year~s Day. Council member Wilharber indicated that he received a complaint concerning the hours of operation of the City Hall and that the complainant indicated he would like to see the City Hall open from 8:00 a.m. until 4:30 p.m. Council member Wilharber indicated to the complainant that having the City Hall open that length of time would increase the cost for staff and that the issue will be researched in January by the Employee Review Board. NEW BUSINESS 1. DIRT TRACK RIDERS ASSOCIATION EVENT - CENTERVILLE LAKE. Clerk/Administrator Siebenaler explained that the Dirt Track Riders Association is requesting to hold a race on January 30 and February 1, 1993 as they have in the past. Council member Burgstahler indicated that this is not his favorite event for the lake, however, it has taken place in the past and does not want to interfere with plans at this time. Motion was made by Council member Pelton to approve the Dirt Track Riders Association#s request providing the applicant contact the Circle Pines/Lexington Police Department, the Centennial Fire Department, the Anoka County Sheriff and the Department of Natural Resources. Motion was seconded by Council member Wilharber, and upon vote, unanimously approved. 2. COMMON GROUND POLICE SERVICES REPRESENTATIVE - REPLACEMENT. Council member Wilharber indicated that, due to a new Council coming on in January, he felt that a replacement for the common ground representative should be made by the new Council. Council member Wilharber indicated that he would serve as an interim representative until one is appointed. No action was taken on this item. 6.3 ACORN CREEK COMMITTEE MEMBER REPLACEMENT (2). Council member Pelton indicated that she would like to continue on this Committee on an interim basis. City Council Meeting Minutes December 21~ 1992 page eight Council luember Burgstahler also volunteered to work on an interim basis until replacements are designated. No action was taken on this item. 6.4 JIM STEVENS CONSTRUCTION - DITCH CLEANING PARTIAL PAYMENT #3. Motion by Council member Wilharber to approve the Ditch Cleaning Partial Payment Number Three for Jim Stevens Construction in the amount of $2,758.50. Motion was seconded by Council member Pelton and upon vote, unanimously approved. Council member Wilharber requested staff to make sure the dirt is cleaned out of the ditch adjacent to the newly constructed house on Center Street and that the City Engineer check the street at the location where the dump truck over-turned. 6.5 WEATHER ENCLOSURE - JOHN DEERE TRACTOR. Motion was made by Council member Wilharber to purchase a weather enclosure for the John Deere tractor as reasonable as possible in the amount not to exceed $965.00. Motion was seconded by Council member Dario and, upon vote, unanimously approved. 6.6 CONSENT AGENDA Council member Burgstahler stated that, since Item B requires Council action to indicate where the transfer of funds would go, it should be removed from the Consent Agenda and acted upon separately. Motion was made by Council member Burgstahler to transfer the funds from Fund 81-1 Sewer and Fund 88 Water to the general fund. Motion was seconded by Council member Wilharber and upon vote, unanimously approved. CONSENT AGENDAS ITEMS A - ANORA COUNTY BOARD OF REVIEW - SCHEDULE SPECIAL MEETING APRIL 12, 1992 AND ITEM C. COMPENSATION FOR TAMARA MILTZ-MILLER. Motion by Council member Dario to approved Consent items A and C. Motion was seconded by Council member Wilharber and upon vote, unanimously approved. DISCUSSION - NEW CITY HALL - MOVING PLAN. Council member Wilharber indicated that the moving plan should be City Council Meeting Minutes December 21~ 1992 page nine referred to the City Hall Construction Committee which includes Mayor John Buckbee, Mary Jane Lang, Art Mohler, himself and the Clerk/Administrator. RO-SO CONSTRUCTION - ESTIMATE NUMBER FIVE. Clerk/Administrator Siebenaler introduced a request from Maier, Stewart and Associates to approve Payment Estimate #5 for Ro-So Construction in the amount of $22,282.38. for Center Hills, Third Addition. Motion was made by Council member Burgstahler to approve Payment Estimate Number Five for Ro-So Construction in the amount of $22,282.38. Motion was seconded by Council member Wilharber and, upon vote, unanimously approved. STAR OF THE NORTH SUMMER GAMES. Clerk/Administrator Siebenaler indicated he received a late request from Centennial Schools Superintendent, John McCellan, requesting the City of Centerville~s participation in the Star of the North Sunmler Games. Clerk/Administrator Siebenaler indicated that the Star of the North Summer Games will be sponsored by the Minnesota Alnateur Sports Commission and will take place in the north suburban area on June 24th through the 27th, 1993. The event is expected to bring nearly 10,000 participants into the north suburban area. Clerk/Administrator Siebenaler further indicated that the City of Centerville~s participation will be limited to promotion and volunteer recruitment. However, the bicycling road race circuit may pass through Centerville. Clerk/Administrator Siebenaler further indicate that there is no monetary commitment. Motion was made by Council member Pelton to approve the City of Centerville~s participation in the Star of the North Summer Games. Motion was seconded by Tom Wilharber and, upon vote, unanimously approved. JIM STEVENS CONSTRUCTION - DIRT PILES. Council member Burgstahler requested the City staff to write a letter to Jim Stevens Construction requesting the removal of the dirt piles from along Clearwater Creek by January 12, 1993 and, if the dirt is not removed by that time,the item be placed on the January 13, 1993 agenda. 8.1 PAYMENT OF CLAIMS PAYMENT OF CLAIMS CITY OF CENTERVILLE. City Counoil Meeting Minutes December 21, 1992 page ten Motion was made by Council member Dario to approve the payment of claims for the City of Centerville. Motion was seconded by Council member Wilharber and, upon vote, unanimously approved. ADJOURN Motion was made by Council member Pelton to adjourn the meeting. Motion was seconded by Council member Burgstahler and, upon vote, was unanimously approved. Adjourned 9:26 P.M.. Respectfully submitted, Ray Siebenaler Clerk/Administrator RECEIPTS & DISBURSEMENTS - DECEMBER 10-21, 1992 BALANCE IN GENERAL FUND AS OF DECEMBER 10~ 1992 Postmaster-bulk mailing of calendars/newsl Ray Siebenaler-Salary 12/1 thru 12/4/92 PERA-11/23 thru 12/4 PERA Contribution NSP-electric util. 10/29 - 12/4 Roseville Radio-repair CB radios Trippel's Mkt.-10/1 thru 11/30- gas for PW, film, ice used by Park Dept. American Bank-issuance fee for GO Imp. Bond $ for Center Hills III, Acorn Creek American Bank-original Issuance Fee on GO Water Revenue Bond Circle Pines/Lex. Police-Centerville's share$ of equip. used for emer. gen. hook up Comfort Plus Htg/Cooling-replace bad wire $ connection/checked furnace operation CH Multicare Assoc.- pre-employ. physical $ US West- park bldg. phone $ MWCC- Jan. sewer service charge $ Sandra Wegleitner-refund of assessment prev.$ paid in full for '87 St. Reassessment Babcock, Locher, Neilson & Mannella- Nov. legal fees Maier, Stewart, & Assoc.- engineering svcs. $16,718.04 rendered 10/25 thru 11/28 Mavis Solheid - salary 12/7 thru 12/18 RECEIPTS Professional House Doctor, Inc. BP#92-90 $ Lori Beth Pringle-Christmas Dinner, cigarett$ license, sewer bill, nonintox. off sale Consumers-3rd qtr. '92 water, sewer use char$ Safe Drink Fund, Drain Fund Treas, Anoka County-Dec. parking fines/fees Pamela Hamre-BP #92-91, 7181 W. Robin Ln. Comfort Plus-MP #92-64, 7389 Mill Road Tom Daria-donation for Party Hall expense Mary Dagostino-BP #92-92, 6913 Pheasant Ln. Reg. Abstractors-Dev. Imp. Assessment Reg. Abstractors-Assess. search Title Services Inc.-Assess. search Larry Swick-Assess. search League of MN Cities-year end adjustment Property Casualty Dividend Centerville Christmas Party Participants DISBURSEMENTS - CHECKS #5980-6008 ~ :p313,b47.67 121.30 64.60 1,719.16 $ 1,908.13 $ 75.25 $ 30.50 $ 25.00 $ 152.00 $14,015.86 $ 10.00 $ 10.00 $ 10.00 $ 1,410.00 $ 795.35 $20.347.15 $333,994.82 $ $ $ $ $ $ 155.40 500.96 406.70 637.21 32.50 165.48 250.00 $ 250.00 38.62 37.00 75.00 31.96 8,349.00 828.45 $ 1,762.90 $ 384.64 DISBURSEMENTS CONTINUED RECEIPTS AND DISBURSEMENTS - December 10 - 21, 1992 Sanna Buckbee - salary 12/7 thru 12/17 Mona Espe - salary 12/7 thru 12/17 Ray Seibenaler - salary 12/7 thru 12/17 Orville Hughes - salary 12/7 thru 12/17 Dale Larson - salary 12/7 thru 12/17 Robert Barron - salary 12/7 thru 12/18 Roberto's 1992 Christmas Party Dinners Jim Stevens Construction - partial pay #3 Center Oaks I ditch cleaning Tri State Pump & Control - part for Lift #3 Metropolitan Wast Control Corom. - 4 SAC charges for Oct. & Nov. 1992 Tamara M. Miltz-Miller salary 12/8 thru 12/17 Ro-So Contracting - partial pay estimate Center Hills III & City Hall water main extension ADJUSTMENTS Check # 5977 Voided Out Check # 5946 Voided Out Additional Interest on Cashed CD.. BALANCE IN GENERAL FUND AS OF December 21, 1992 $ 361.76 $ 1291.67 $ 1,125.59 $ 444.99 $ 222.17 $ 273.45 $ 828.22 $ 2,758.50 $ 25.56 $ 2,722.00 $ 459.58 $22,282.38 $.62,424.73 $271,570.09 + $ + $ + $ 625.29 84.56 192.52 $272,472.46 MINUTES OF THE SPECIAL CITY COUNCIL MEETING TRUTH IN TAXATION HEARING DECEMBER 10, 1992 - 7:00 P.M. Pursuant to due call and notice thereof, the City Council of the City of Centerville held a special meeting on December 10, 1992 at the City Hall. Attendance: Mayor Buckbee, Council members Wilharber, Pelton and Dario. Absent: Council member Burgstahler. Also present: Council member Elect Mary Jo Helmbrecht and Clerk/Administrator Siebenaler and Tamara M. Miltz-Miller. Mayor Buckbee opened the hearing at 7:00 p.m. and explained that this is a continuation of the December 3, 1992 hearing as directed by the City Council at that meeting. Mayor Buckbee further indicated that staff had made the necessary the legal notice. The purpose of the meeting is to explain the budget and receive public input into the taxation process. There being no residents present to discuss the budget, Mayor Buckbee closed the hearing to the public. Council person Pelton recommended that, since the levy is not being increased and the budget is limited, the budget be approved as presented. Council person Wilharber questioned the amount proposed for revenue from the 1993 licenses and permits fees. Tamara M. Miltz-Miller unpredictable revenue item permits to be issued. conservative estimate. responded that this and is estimated by She also indicated is the that the most number of this is a Tamara M. Miltz-Miller also indicated that this budget reflects the City Council~s request that a contract with the building inspector be negotiated with a maximum amount paid in 1993. Mayor Buckbee requested Long Term Maintenance that she does not have provide it later. the fund. that amount of the fund balance in the Tamara M. Miltz-Miller indicated information with her, but could Council member Wilharber questioned whether the $26,312 amount budgeted for the Parks and Recreation Department included the $7,000 for maintenance of the parks. Tamara M. Miltz-Miller indicated that the $7,000 was included in that amount, but could be budgeted in the Public Works Department budget if the Council prefers. Motion by Council Recreation budget member Wilharber in the amount of to approve $26,312 and the Park and that a memo be TRUTH IN TAXATION HEARING DECEMBER 10, 1992 PAGE TWO written to the Park and Recreation Committee informing them that the $7,000 maintenance is included in their budget allocation but that it would be administered by the City staff. Motion was seconded by Council member Pelton and upon vote unanimously approved. Motion by Mayor Buckbee to approve the 1993 budget and to authorize the Clerk/Administrator to certify the 1993 levy in the amount of $172,654. Motion was seconded by Council member Wilharber and upon vote unanimously approved. Motion by Council member Wilharber and second by Mayor Buckbee to adjourn the meeting. Motion was unanimously approved. Meeting adjourned at 7:55 p.m. Respectfully submitted, Ray Siebenaler Clerk/Administrator r MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF CENTERVILLE, MINNESOTA HELD ON WEDNESDAY, DECEMBER 9, 1992 AT 7:28 P.M. IN THE COUNCIL CHAMBERS Pursuant to due call and notice thereof the City Council of the City of Centerville held their regular meeting on December 9, 1992 at the City Hall. Mayor Buckbee called the meeting to order at 7:28 p.m. Council members Wilharber, Pelton and Dario were present. Also present was City Engineer John Stewart and City Clerk/Administrator Ray Siebenaler and Tamara M. Hiltz-Miller. MINUTES Motion by approve following Page Mayor Buckbee, the November 11, correction: Nine, Paragraph meeting dates: second 1992 by City Council member Dario to Council minutes with the One November, December Holiday Now Reads: "...scheduled November 25th City Council meeting to November 23, 1992 due to the close proximity to Thanksgiving, AYE- Buckbee; AYE Burgstahler; AYE- Dario; AYE - Wilharber; NAY - Pelton, motion carried. Amend to Read: "...scheduled November 25, 1992 meeting to November 23, 1992 due to the close proximity to Thanksgiving, AYE- Buckbee; AYE Burgstahler; AYE- Dario; NAY - Pelton, motion carried. the following vote: Mayor Buckbee, Dario. Abstained Council member Motion was approved by Council members Pelton, Wilharber. Motion by Council member Pelton, second by Council member Wilharber to approve the November 23, 1992 City Council minutes. Motion was approved by the following votes: AYE - Mayor Buckbee, Council member Wilharber, Pelton. Abstained - Dario. 3. APPROVAL OF AGENDA Hayor Buckbee recommended that the following items be moved up in this order, Item 6A Des Englund - water connection, 6B Center Hills Third Addition - change orders and Additional Items 1 A, B and C. These items are to be moved so that the City Engineer, John Stewart, can give his presentations concurrently. Mayor Buckbee further recommend that we move the Curtis Burn variance request after the above listed items. ~ CITY COUNCIL MEETING MINUTES DECEMBER 9, 1992 PAGE TWO r, Motion by Pelton, second by Wilharber to approve the agenda, motion carried unanimously. a. DES ENGLUND - WATER CONNECTION - 7081 BRIAN DRIVE City Engineer John Stewart described the water connection project and indicated that the City Council, at an earlier date, recommended that the City install a two inch copper line to the Des Englund property. The City Engineer received quotes on the two inch copper line and found that it would cost approximately $5,000.00 to install the two inch copper line. A six inch PVC pipe, which would be large enough to service the adjacent three lots, could be installed for approximately $3,800.00. The $3,800.00 would pay for a six inch PVC pipe which would stop at the rear of Mr. Englund.s lot and allow for a connection which Mr. Englund could tie in his water line. The City Engineer further indicated that a one inch copper pipe could be installed by Mr. Englund which would cost less than $2,500.00. That installation however would not have the capacity to serve the three adjacent lots. Des Englund, 7081 Brian Drive, was present and commented on the request. Mayor Buckbee questioned costs for the six inch PVC Englund would be paying. The City Engineer indicated that, in the past the City has installed water lines and paid the cost and collected $2,500.00 for each hook-up_ The cost of this installation could be paid from the water operating account. ~o pipe would over be funding the additional the $2,500.00 which Mr. Council member Wilharber expressed his concern that we would be setting a precedence of providing water to the back of the lots rather than in the street and providing the water even though not all residents have petitioned for it. The City six inch would be petition Engineer explained that the $3,600.00 would provide the pipe only to Mr. Englund.s property and additional costs incurred to- extend it to the adjacent properties upon from those properties. Motion by Council member Pelton to authorize the work at 7081 Brian Drive in the amount of $3,850.00 and that the project be awarded to C.W. Houle, Inc. who was the low bidder on the project. She further moved that $2,500.00 of the project be paid by Mr. Englund and the balance to paid by the water utility fund. The motion was seconded by Tom Wilharber and approved Yft8ftim@Y81,= CITY COUNCIL MEETING MINUTES DECEMBER 9, 1992 PAGE THREE 6B. CENTER HILL - THIRD ADDITION - CHANGE ORDERS The City Engineer presented an explanation of the previous Center Hills, Third Addition change orders as requested by the City Council. No action taken ADDITIONAL ITEM lA. - CLEARWATER CREEK BRIDGE - PRELIMINARY COST ESTIMATES. John Stewart presented the preliminary cost estimates for the pedestrian bridge project across Clearwater Creek. Mr. Stewart determined that the estimated costs of connecting the lot on Grange View to the Centerville Elementary School property would be approximately $75,000.00 to $85,000.00. Additionally, 300 feet of 8 foot wide bituminous pathway would cost approximately $20,000.00. Mr. Stewart noted that this quote did not include the cost of fencing or lighting or the purchase of the parcel of property on Grange View. Clerk/Administrator Siebenaler indicated that he contacted the realtor for L~Allier Estates and discussed the possible earnest money contract for a 120 day option. Upon consultation with the owner the realtor indicated that the property could be purchased through an earnest money contract for 120 days if the City would absorb the $938.19 water assessment which is pending against this property. Mr. Siebenaler also indicated that the realtor would accept an offer to purchase and thereby hold the property until another offer is received in which case the City would have 14 days to make a decision to purchase. The realtor also indicated that the owner has offered the property to the City for $32,000.00 over the past two years. Council member elect Mary Jo Helmbrecht expressed her concern for the safety of the children using the pathway between the houses and school and crossing the creek. She further indicated that Mill Road would still be used by students and that she would rather provide a walkway on Mill Road than to invest in the creek pathway. Jerome Helmbrecht, 1745 Main Street, was present at the meeting and commented on the proposed L~Allier Estates walkway. Upon further discussion Mayor Buckbee recommended that the City staff check into possible funding sources including the School District and possible grant monies. Council member Wilharber expressed his concern for the continued cost of maintenance of this pathway. CITY COUNCIL MEETING MINUTES DECEMBER 9, 1992 PAGE FOUR Motion was made by Council member Wilharber, second by Dario to direct the staff and the Mayor to offer a refundable earnest money contract to the property owner of Lot 6~ Block 1 L~Allier Estates in the amount of $350.00 with a contingency that purchase be made within 120 days and that the staff and Mayor could negotiate the purchase price; and that the City Engineer develop cost estimates for the Mill Road walkway from Peltier Lake Drive to Main Street. Upon further discussion Mayor Buckbee recommended that the motion be rescinded. Council members Wilharber and Dario rescinded their motion. Motion by Council member Pelton~ second by Dario to authorize the Mayor and the staff to make an offer to negotiate a purchase price and enter into a 120 day earnest money contract for the purchase of Lot 6~ Block 1 L#Allier Estates; and to direct the City Engineer to prepare a scope of services letter for construction of a walkway on Mill Road from Peltier Lake Drive to Main Street. Upon vote the motion was unanimously approved. ADDITIONAL ITEM lB. WELL NUMBER TWO AND REQUEST FOR EXTENSION OF COMPLETION DATE. City Engineer Stewart indicated that the contractor for the water controls is having difficulty in receiving the necessary equipment within the prescribed 60 day delivery date. The contractor has requested an extension of the completion date from 60 days to 120 days, with completion on April 2, 1993. The contract penalty would be imposed after that date. Mayor Buckbee requested clarification as to what would happen if our current well would go out during that extended 60 day period. Mr. Stewart indicated that he would recommend that the City Council hold the contractor responsible to pay for the repair costs if the current well goes out during that time. City Engineer Stewart requested action by the City Council to extend the contract period to 120 days, providing the contractor pays the labor for repair of the existing well if it goes out during the 60 day extension period and pays the costs of engineering for the change orders. Motion by Mayor Buckbee to direct staff to develop a Change Order for municipal well #2 and that the E.H. Renner & Sons, Inc. be allowed a 60 day extension period; contingent upon E.H. Renner & CITY COUNCIL MEETING MINUTES DECEMBER 9, 1992 PAGE FIVE Sons, Inc. agreeing to pay all costs of labor for the repair of Municipal Well #2 in the case that it goes down during the 60 day extended period. The motion was seconded by Tom Wilharber and upon vote unanimously approved. City Engineer Stewart further indicated that, due to Anoka County.s abandonment of 27 wells, 12 of which are artisan wells, the ambient level of ground water has risen from 12 feet to 7 seven feet. Due to this rise in the water level, ground water could come above the top of the well stand pipe. This occurrence is not allowable by health standards and can be rectified by installing a flowing well spool. This installation would cost somewhere between $350.00 to $750.00 in additional costs. Motion was made by Mayor Buckbee to authorize the installation of a flowing well spool to Municipal Well #2 for a cost not to exceed $750.00. Motion was seconded by Council member Pelton and upon vote unanimously approved. ADDITIONAL ITEM 1C ACORN CREEK UPDATE. City Engineer Stewart indicated that the Acorn Creek sewer line will be completed in approximately three days. 7A. REQUEST FOR VARIANCE TO BUILD AN OVERSIZED GARAGE AT 7169 WEST ROBIN LANE. Mayor Buckbee re-introduced the variance request and asked for City Council comment. Council member Dario stated that, due to the large garages on both sides of this property, he recommended that the City approve the proposed garage, at 7169 West Robin Lane, but not allow construction of any other garages of this size in the future. Council member Wilharber stated that it appears there was an oversight by the Building Inspector on two building permits for oversized garages which were issued after review by the Inspector. These should not be considered a precedent for the issuance of future permits. Council member Wilharber expressed that he had a problem with the requested size of the garage at 7169 West Robin Lane. Mr. Curtis Burn indicated that another person on Cardinal Drive received a permit for an oversized garage in October after he made application for this variance. Council member Pelton recommended that the City staff request a reply from the City Building Inspector, Gunnar Pettersen, CITY COUNCIL MEETING MINUTES DECEMBER 9, 1992 PAGE SIX reply from the City Building Inspector, Gunnar Pettersen, concerning the issuance of the reported permit. Council member Pelton stated that any variance issued by the City Council must meet the justification criteria as listed in Ordinance #4. Council member Pelton sited that the lots in Royal Meadows are small lots and that other residents have constructed garages that meet the requirements of Ordinance #4. The issuance of a variance is a special privilege granted to the property. Council member Pelton stated that she sees no special condition of this land or structure which would warrant variance approval at this time. Mayor Buckbee recommended that this matter be tabled until reports from the Building Inspector and City Attorney are received concerning this variance request and construction of neighboring garages. Pamela Burn, 7169 West Robin Lane, stated that a variance was given to a house on the northeast corner of Main and West Robin Lane (Lot 13). Council member Pelton recommended that staff check the current construction of the 10 x 12 accessory building on one of the lots with non-conforming garages and that the Planning and Zoning Commission review the accessory building ordinance. Motion by Council member Dario to table the consideration of a variance request for 7169 West Robin Lane to construct an unattached accessory building (garage). The motion to table was seconded by Council member Pelton and upon vote unanimously approved. Motion by Council member Pelton to request Zoning Commission review the accessory Ordinance #4. Motion was second by Mayor unanimously approved. that the Planning and building section of Buckbee and upon vote Mayor Buckbee further recommended that staff notify the Burns that their variance request will be further considered at a later Council meeting. BE. LIQUOR LICENSE FEE INCREASE. Mayor Buckbee recommended that the City Council entertain Item 6E - Liquor License Fee Increase due to the number of people in attendance that are interested in this matter. Mayor Buckbee introduced the item and described the need for the license fees to be comparable to the amount of cost that the City CITY COUNCIL MEETING MINUTES DECEMBER 9, 1992 PAGE SEVEN license fees to be comparable to the amount of cost that the City incurs for administration and police services for these establishments. Mayor Buckbee further stated that he felt using a square foot formula for establishing the fee was the most equitable method devised. He further recommended that the City adopt the second option which calculates the number of square feet for the interior plus half of the square feet for any exterior area which is used for the licensed area. The license fee is then calculated by multiplying the total square footage by $.62 to arrive at the license fee requirement. In this case, the required fee for the Waterworks would be $4,000.00; Kelly~s Korner $2,500.00; and the Trio Inn $2,500.00. Mayor Buckbee then opened the meeting for comment from the public. Mr. Paul Montain, 7082 Centerville Road, appeared before the Council and stated that he saw no problem with the increase in fee for his business, Trio Inn, except for the fact that he has only thirty days to come up with the additional fee. Mr. Montain further requested that the City Council entertain the possibility of removing the requirement of the liquor license holders to provide a $3,000.00 off-sale surety bond and a $5,000.00 on-sale surety bond. Mr. Montain stated that these surety bonds are no longer required by the Minnesota Liquor Control Commission and is required only by local ordinance. Mr. Rich DeFoe, 7281 Main Street, of the Waterworks appeared before the Council and stated that the City Council should give consideration to the fact that the other cities used by Centerville to compare license fees have a much larger population base than Centerville. Mr. DeFoe also stated that since his license fee is being increased from $2,000.00 per year to $4,000.00 per year that the short notice of increase will constitute a hardship on him in paying the fee by January 1, 1993. Mr. Bill Bisek, 7087 Centerville Road, owner of the Kelly~s Korner appeared before the Council and stated that the short notice of the fee increase is a hardship since he will only have two weeks to come up with the increased payment. Mr. Bisek also requested that the surety bond requirement be removed from the City ordinance. Clerk/Administrator Siebenaler explained that the surety bond has been required in the past to provide a means for a municipality to recoup the cost of litigation in the case of a revocation of a liquor license. Mr. Siebenaler further explained that, due to the power vested in the City Council to suspend or revoke a CITY COUNCIL MEETING MINUTES DECEMBER 9, 1992 PAGE EIGHT license, there is seldom if ever an occasion that the City would need to take a liquor establishment into a court proceeding. Mr. Siebenaler therefore advised the Council that the surety bond is of limited valve. Council member Pelton stated that the dollar amount of the license fee is tied directly to the increase costs of police services necessary for this type of business. Council member Pelton further stated that the City staff did a survey of neighboring cities and found these fees to be comparable. She further stated that the City could allow an extension for the payment of the additional fee and we could consider reducing the cost per square foot from $.62 per square foot to $.60 per square foot. Council member Wilharber stated that, during his tenure as Council member for the City of Centerville, he has never known the City to exercise its right of a surety bond and recommends that the City drop the bond requirement. He further recommended that the City extend the payment of the additional fee for four months to May 1, 1993. Mayor Buckbee summarized three issues that he feels are before the Council as follows: 1. Timing of the license fee change. 2. The value of the license. 3. The additional expense of police services. Mayor Buckbee further stated that the largest budget item for the City is to provide 'police protection. Motion by Council member Pelton that the 1993 On-Sale Liquor License Fees be set at a minimum of $2,500.0 and a maximum of $4,000.00. That the On-Sale fee shall be calculated on the interior square footage at $.60 per square foot and the exterior square footage be calculated at $.30 per square foot. Council person Pelton further moved that $2,000.00 of the On Sale Liquor License Fee shall be due and payable prior to December 31, 1992 and the balance would be due and payable by May 1, 1993. If full payment is not received by May 1, 1993 the liquor license would be revoked. The motion was seconded by Tom Wilharber and approved upon vote as follows: AYE - Mayor Buckbee, Council member Wilharber and Council member Pelton. NAY - Council member Dario. Motion by Council member Pelton to waive the surety bond contingent upon concurrence by the City Attorney, motion was seconded by Tom Wilharber and upon vote unanimously approved. 6F. NEW CITY HALL TELEPHONES CITY COUNCIL MEETING MINUTES DECEMBER 9~ 1992 PAGE NINE Hayor Buckbee introduced the item and informed the City Council that we still have not decided on a phone system for the new building. Mayor Buckbee invited Mona Espe to present the cost estimates for the new telephones. Mona Espe explained to the City Council that we received four bids for telephone equipment and that she has chosen the best two for presentation to the City Council. Ms. Espe indicated that in her estimation the best two options are provided by AT & T and Sentry Systems (Panasonic equipment). A copy of the bid Clerk/Administrator. options is on file with the Mayor Buckbee recommend that the City Council authorize the Clerk/Administrator and staff to procure and install the equipment through a lease purchase agreement within the funding costs as presented. Motion was seconded by Dario and upon vote was unanimously approved. Be. CENTER HILLS - THIRD ADDITION - DEVELOPERS REQUEST FOR SNOW PLOWING AND RELEASE OF RELIABILITY. Clerk/Administrator Siebenaler indicated that he met with Gerald Rehbein the owner of the Center Hills Third Addition property and, based on the estimated time for plowing this road and based upon $40.00 per hour for truck and driver, and using an average of 12 snow falls per year, the total cost for snow removal of said street would be $80.00 for the season. Gerald Rehbein has agreed to that amount and will enter into an agreement upon Council approval. Motion was made by Council person Pelton to direct staff to complete a snow plowing agreement with Gerald Rehbein, developer of the Center Hills, Third Addition. The motion was seconded by Tom Wilharber and upon vote unanimously approved. eD. LAKE SANITATION - THIRD PARTY AGREEMENT. Mayor John Buckbee reported to the City Council that the Third Party Agreement between the City of Centerville, Lake Sanitation, Inc. and Metropolitan Council has been reviewed by him and the City Attorney and that he recommends that the City Council approve the third party agreement. Mayor Buckbee further indicated that the total cost of the equipment is estimated at $66,820.00 and that half of that amount would be reimbursed by the Metropolitan Council unless the equipment was purchased for less than the estimated amount. If the equipment is purchased at CITY COUNCIL MEETING MINUTES DECEMBER 9, 1992 PAGE TEN less then the estimated amount the Metropolitan Council would match 50% of that cost. The balance of the cost of the equipment will be paid by Lake Sanitation directly. Upon purchase of the equipment Lake Sanitation will pay the full $66,820.00 and upon receipt of the grant money from Metropolitan Council, the City of Centerville will reimburse Lake Sanitation the grant amount. Mayor Buckbee instructed the staff to complete the third party agreement and bring it back at the December 21, 1992 meeting. No action was taken. 9. ADDITIONAL AGENDA ITEMS 2C. CONTACT PERSON FOR THE NEW CITY HALL CONSTRUCTION - TAMARA MILTZ-MILLER TO RAY SIEBENALER. Motion was made by Council member Pelton to designate Ray Siebenaler as the contact person for the construction of the new City Hall. Motion was seconded by Council member Dario and upon vote unanimously approved. 9A. CENTER HILLS - SECOND ADDITION COMPLETION OF FINAL PUNCH LIST. Mayor John Buckbee explained that the Center Hills, Second Addition punch list by Ro-So Contracting is nearly complete, however, some work still needs to be done and recommends that the City of Centerville retain enough of the final payment to cover this work. Motion by Council member Tom Wilharber to table the release of $4,000.00 escrow to Ro-So Contracting for the Center Hills, Third Addition, punch list to the next meeting. Motion was seconded by Mayor Buckbee and upon further discussion the maker and seconder rescinded their motion. Motion by Council member Pelton to release the $4,000.00 payment to the contract, but hold the costs of items as outlined in the report. Motion was seconded by Tom Wilharber and upon vote unanimously approved. CONSENT AGENDA 9B. AND 9C. TAX FORFEITED LAND - CENTER OAKS SUBDIVISION OUT LOT A AND AUTHORIZATION FOR CONTINUATION OF PART TIME EMPLOYEE. Motion by Council member Pelton to Motion was seconded by Mayor Buckbee approved. approve items 9B and ge. and upon vote unanimously ADDITIONAL ITEM 2B. GILBERT CONSTRUCTION REQUEST FOR PAYMENT #3. CITY COUNCIL MEETING MINUTES DECEMBER 9, 1992 PAGE ELEVEN Motion by Mayor Buckbee to make payment on Pay Estimate Number Three for the Municipal Building in the amount of $136,777.00 contingent upon receipt of appropriate lien waivers totaling 100% of Gilbert Construction payment request Number Two. Motion was seconded by Council member Pelton and upon vote unanimously approved. Mayor Buckbee introduced the request from the Fire Department to paint the ceiling of the new fire station. Mayor Buckbee stated that he has become aware of the possible need of additional lighting in the parking lot and felt that the parking lot lighting issue must be solved within the contingency fund, and if there are monies left. Motion by Mayor Buckbee to approve the painting of the ceiling of the new fire station contingent upon the work being completed within the limitations of the money remaining in the construction fund, providing that the parking lot issue be resolved prior to committing to the painting of the fire station ceiling. Motion was seconded by Council member Dario and upon vote of the Council unanimously approved. DISCUSSION ITEM lOA. 1862 MAIN STREET DRIVEWAY ISSUE. Council member Wilharber introduced the item and stated that at the last Council meeting Stephen Wynn, property owner at 1862 Main Street, requested work to be done on his driveway to repair damage done by the Contractor. Council member Wilharber stated that a possible encroachment of the driveway on City property may exist and that we may want to reconsider the action taken by the City Council at the last meeting. Council member Wilharber also questioned whether Anoka County is aware of the second driveway entering onto County Road 14. Motion by Council member Wilharber to schedule this item on the next agenda, notify the property owners and contact Anoka County concerning the second driveway. Motion was seconded by Mayor Buckbee and upon vote of the Council unanimously approved. DISCUSSION ITEM-ADDITIONAL ITEM 3. CITY HALL TELEPHONE ANSWERING DURING THE AFI'ERNOONS. Motion by Council member Wilharber that City staff should wait with changing the policy concerning answering the phones in the afternoons at least until January 1993 when the issue can be re- evaluated after the new committees are formed. The motion was seconded by Mayor Buckbee and upon vote of the Council unanimously approved. CITY COUNCIL MEETING MINUTES DECEMBER 9, 1992 PAGE TWELVE SCHEDULE FOR DECEMBER CITY COUNCIL MEETING. Motion by Council member Wilharber to change the City Council date for the last meeting in December from December 23, 1992 to December 21, 1992. Motion was seconded by Council member Dario and approved upon the following vote of the Council: AYE- Buckbee, Wilharber, Dario. NAY - Pelton. Council member Wilharber asked make sure that we have increased $750.00. 11A AND B. PAYMENT OF CLAIMS - CITY OF CENTERVILLE AND CENTENNIAL FIRE DISTRICT that the staff double check to our SAC charge by $50.00 to Motion by Mayor Buckbee to approve the Centennial Fire District payment of claims. Motion was seconded by Council member Pelton and upon vote was unanimously approved. Item llA. Motion by Council member Dario to approve the payment of claims for the City of Centerville. Motion was second by Council member Wilharber and upon vote of the Council unanimously approved. Motion was made by Mayor John Buckbee to approve payment as previously indicated with the contingency that waivers for the Gilbert Construction payment number two the total amount of the payment number two. Motion was by Council member Wilharber and upon vote of the unanimously approved. of bills the lien total to seconded Council Council member Wilharber asked for the address of the new City Hall so that it can be placed on our stationary and calling cards for the City Council members. Motion was made Council member Wilharber to adjourn the meeting at 11:25 p.m. Motion seconded by Mayor Buckbee and upon vote of the Council unanimously approved. Meeting adjourned at 11:25 p.m. Respectfully submitted, Ray Siebenaler Clerk/Administrator MINUTES OF THE PUBLIC HEARING OF THE CITY COUNCIL OF THE CITY OF CENTERVILLE, MINNESOTA HELD ON WEDNESDAY, DECEMBER 9, 1992 AT 7:00 P.M. IN THE COUNCIL CHAMBERS Pursuant to due call and notice thereof the City Council of the City of Centerville held a public hearing on Wednesday, December 9, 1992 at the City Hall. Mayor Buckbee called the meeting to order at 7:00 p.m. Present: Dario, Pelton, Wilharber. Absent: Burgstahler. Mayor Buckbee stated that the reason for the public hearing was to discuss and act upon a variance request from Mr. Curtis L. Burn of 7169 West Robin Lane. Mr. Burn has requested a variance to exceed the amount of yard occupied for an accessory building by 3.69% (210 square feet) over the allowed area covered in a rear yard area by an accessory building. This proposed garage would be 37% larger than an allowable garage. Mayor Buckbee explained that Centerville.s Ordinance _4, Section 65.03 STANDARDS states that the Council shall order the issuance of a variance only if it conforms to the following four standards: Ordinance _4, Section 65.03-1 Special conditions and circumstances exist which are peculiar to the land, structure, or building involved and do not result from the actions of the petitioner; Section 65.03-2 Literal interpretation of the provisions of this ordinance would deprive the petitioner of rights commonly enjoyed by other properties in the same district under the terms of this ordinance; Section 65.03-3 Granting the variance requested will not confer on the applicant any special privilege that is denied by this ordinance to other lands, structures, or buildings in the same district; Section 65.03-4 - The proposed variance will not impair an adequate supply of light and air to adjacent property, or unreasonably diminish or impair established property values within the surrounding area, or in any other respect impair the public health, safety, or welfare of the residents of the city. .. Mayor Buckbee then opened the public hearing for public input. Appearing before the City Council was Mr. Curtis Burn of 7169 PUBLIC HEARING MINUTES DECEMBER 9, 1992 PAGE TWO West Robin Lane who indicated that the request for this larger garage was due to the fact that he owns three cars and due to a ticket on one of his cars for expired tabs. He now needs to store all three cars inside of his garage. Additionally, since the City requires him to remove his 10 x 10 shed he has other miscellaneous pieces of equipment which must be stored in this garage. Mr. Burn stated that a 24 x 24 garage would not hold all of his equipment. This variance request is before the City Council without recommendation from the Planning and Zoning Commission due to an error by the Quad Community Press in the public notice which listed in the legal that the garage was requested to be built with the dimension of 24 x 20 feet rather than 24 x 30 feet. Mr. Burn indicated that there are two other garages in the neighborhood which exceed the ordinance requirement for the number of square feet as compared to the size of the back yard. Mayor Buckbee expressed his concern for the construction of the other two garages that are larger than code. However, based on an opinion from the City Attorney these other two garages do not set a precedent in the neighborhood. Mayor Buckbee further stated that he would not be in favor of any variance of this type unless it met the four provisions of Ordinance #4 as listed above, some regulation of the size of garages is need. Mr. Burn stated that if the garage would be attached to the house it could be built to this size. Clerk/Administrator Siebenaler stated it was the opinion of the City Attorney that the City Council should direct staff to send a letter to the owners of the other two garages and indicate that their garages are not in conformance with City ordinance and, if they were more than 50% destroyed they would not be allowed to rebuild the garages at the original size. The neighbors could request a variance for their garages at this time and would, upon City Council approval, be in conformance. Upon further discussion Council member Dario moved to the close the public Hearing. The motion was seconded by Council member Pelton and was unanimously approved. The hearing adjourned 7:27 p.m. Respectfully submitted, - Ray Siebenaler Clerk/Administrator RECEIPTS AND DISBURSEMENTS - DECEMBER 1 - 9, 1992 BALANCE IN GENERAL FUND AS OF DECEMBER 1, 1992 RECEIPTS Dennis Zerwas - Purchased cups with City Logo on them Registered Abstracters Inc- Assessment Search Title Research Services Inc. - Assessment Search Treas, Anoka County- Nov. 1992 TIF Monies Treas, Anoka County - Nov 1992 Tax Settlement DISBURSEMENTS - Checks #5936 - Check #5957 Voided out Circle Pines/Lexington Police Dept - Dec. payment on Police Contract Mjorud Architecture - Services rendered thru Nov. 30. Fire/City Hall Bldg. Kenco Construction Co. - Refund of Site $ Maintenance Fee Steve Marcello - Refund of Site $ Maintenance Fee J.J. Meyer Construction Co. - Refund $ of Site Maintenance Fee Howard Bphanon Homes - Refund of Site $ Maintenance Fees Midwest Gas Co. - Gas Utilities $ Hall - $156.57 - Garage - $106.15 Park Bldg. - $41.09 U.S. West - Hall Phone $ Anoka County - 1992 Green Acre deferred $ installments & restoration tax for parcel of land for Fire/City Hall Bldg. MR Sign Co. - two street signs for $ Centerhills III Tri-State Pump & Control ~nc. - repair $ part for Lift Station #3 Anoka Electric Coop - 13 street lights $ Mn. Dept of Revenue - 4th qtr. Oct & Nov$ Tax deposit for state witholding taxes Firstar Hugo Bank - 4th qtr. Nov. tax deposit for Fed. Soc. Sec. & medicare Northern States Power Co. - Nov street lighting bill Randy Hagerty - Dec recycling espense $ 60.00 $ 10.00 $ 10.00 $ 91,465.42 $163,122.26 $ 10,827.17 $ 1,195.00 1,400.00 200.00 200.00 400.00 303.81 124.91 7,245.32 47.60 84.56 115.62 647.00 $ $ $ 1,721.75 806.52 88.33 $226,571. 4-3 $254,667.68 _$48-1, 2@!1 .$6 RECEIPTS AND DISBURSEMENTS - Dec. 1 - 9, 1992 PAGE TWO DISBURSEMENTS CONTINUED $ $ $ $ $ $ $ $ $ Larson DCA Inc. - Health Ins. Premium for M. Solheid Carol Zoff Pelton - Dec. Council Salary Tom Dario - Dec. Council Salary Bob Burgstahler - Dec. Council Salary Tom Wilharber - Dec. Council Salary Emerald Office Supply - Mise supplies Plymouth Office Equip. - toner for copying Granger's Inc. - Park Supply - $10.09 Public Works - $73.02 Public Employees Retirement Assoc. Life Ins. premiums for S. Buckbee D. O. Hughes & M. Solheid Hugo Feed Mill - Supplies for City Park Supplies - 81.97 Business Records Corp - Ledger sheets Robert Barron - 11-23 thru 12-4, - Maintenance Salary Orville Hughes - Maintenance Salary 11-23 thru 12-6-92 John C. Buckbee III - Dec. Council Salary Mavis Solheid - Clerk salary 11-23 thru 12/23 thru 12/4/92 Sanna Buckbee - Clerk Salary 11/23 thru 12/4/92 Mona Espe - Clerk Salary - 11-23 thru 12/4/92 Dale Larson - Maintenance salary 11/19 thru 12/4/92 Southam Business Communications USA Inc. Ads for Well #2 Improvements Public Employees Retirement Assoc.- PER A Contribution 11/9 thru 11/20/92 Public Employees Retirement Assoc. Interest due on late payment Water Pro Co. -~~a~ts'for water meters Payless Cashways - Supplies for General City and Park Dept. - $48.19 Tamara M. Miltz-Miller - Clerk Salary 11/23 thru 12/4/92 Ray Siebenaler - Clerk Salary 12/1 thru 12/4/92 Gilbert Construction Co. - Partial pay Estimate #3 Services thru Nov. 30, 1992 - - BALANCE IN GENERAL FUND AS OF DECEMBER 9, 233.86 78.50 78.50 78.50 58.50 61. 28 60.17 83.11 . 45.00 MINUTES OF THE SPECIAL CITY COUNCIL MEETING TRUTH IN TAXATION HEARING DECEMBER 3, 1992 - 7:00 P.M. Pursuant to due call and notice thereof, the City Council of the City of Centerville held a special meeting on December 3, 1992 at the City Hall. Attendance: Mayor Buckbee, Council members Wilharber, Pelton and Dario. Absent: Council member Burgstahler. Also present: Council member Elect Mary Jo Helmbrecht and Clerk/Administrators Miltz-Miller and Siebenaler. Mayor Buckbee opened the hearing at 7:00 p.m. and explained that the purpose of the meeting is to explain the budget and receive public input into the taxation process. No residents were present to discuss the budget. Council member Wilharber requested that the budget presentation be updated through October, 1992 for the meeting next week. Additional items discussed Association, the long term Trail Project. included the North maintenance account Metro Mayors and the Mound Council member Pelton check with the insurance bridge. requested company that the Clerk/Administrator on liability on the pathway This hearing shall be continued on December 10, 1992. Motion by Council member Dario and Wilharber, the meeting was adjourned. approved. Meeting adjourned at 8:00 p.m. second by Council member Motion was unanimously Respectfully submitted, Ray Siebenaler Clerk/Administrator Receipts and Disbursements - November 24 - 30, 1992 BALANCE IN GENERAL FUND AS IF NOVEMBER 24, 1992 RECEIPTS REGISTERED ABSTRACTERS - Assessment search$ 10.00 Rush Heating - Heating Permits #92-61, $ 151.50 #92-62, #92-63 Delson Plumbing Inc. - Plumbing Permit $ 168.00 #92-44, #92-45, #92-46 DLC Inc. - Bldg. Permit #92-89 $ 152.00 Steve Hulback - 1987 Street Reassessment $2,138.93 Payoff for 1736 Center St. Registered Abstracters Assessment search National Title Resources - Assessment Search Paul Montain - Trio Inn - 1993 Liquor License & Cigarette Licenses Firstar Hugo Bank - Oct. Interest on on General Fund Checking Account DISBURSEMENTS - CHECK #5935 Tamara M. Miltz-Miller - Clerk Salary Nov. 9 thru Nov 19, 1992 AIJ)JUSTMENTS Check returned of Steve Hulback written for wrong amount new check deposited $ 10.00 $2,270.41 $2,900.00 $ 197.93 $ 687.78 $221,399.42 $ 7,9!JS.77 $229,398.19 $ 687.78 Sub total~8,710.41 BALANCE IN GENERAL FUND AS OF November 30, 1992 Petty Cash Checking A Balance as of No . 30, 1992 - $~11.14 ($ 2,138.93) $ Z26 ,5'71 48 "', Pursuant City of November to order absent: to due call and notice thereof, the City Council of the Centerville held their regular meeting on Monday, 23, 1992 at City Hall. Mayor Buckbee called the meeting at 7:05 p.m. Present: Wilharber, Pelton, Burgstahler; Dario. Motion by Burgstahler, second by Wilharber to approve the October 27, 1992 meeting minutes with the following amendment: page one, paragraph one: now reads: ..... Mayor Buckbee called the meeting to order at 7:10 p.m. Present: Wilharber, Pelton, Burgstahler, Dario...... amend to read: ..... Acting Mayor Burgstahler called the meeting to order at 7:10 p.m. Present: Wilharber, Pelton, Dario...... aye: Burgstahler, Pelton, Wilharber; abstain: Buckbee, motion carried. Motion by Buckbee, second by Pelton to approve the October 28, 1992 meeting minutes with the following amendment: page four, paragraph two: now reads: Lake Sanitation would provide 50% of the monies to match the grant monied provided by the Metropolitan Council. ..... amend to read: ..... - Funding for the project will be provided by Lake Sanitation and the Metropolitan Council. ..... page five, paragraph one: now reads: contingent upon: the costs for the 50% matching monies and costs for the project be absorbed by Lake Sanitation. ..... amend to read: ..... contingent upon: - No cost being incurred by the City of Centerville with regard to the grant program. ..... page seven, paragraph four: now reads: ..... Extra copper service line is need but amend to read: ..... Extra copper service line is needed but ..... page nine, paragraph seven: now reads: "He noted that a bald eagle was on display and that a paragon..... amend to read: "He noted that a bald eagle was on display and that a peregrin..... CITY COUNCIL MEETING MINUTES NOVEMBER 23, 1992 PAGE TWO page ten, paragraph one: now reads: "... bid for warning lights on the tanker on tile amend to read: II bid for warning lights on the tanker until OLD BUSINESS Center Hills, Third Addition - Partial Pay Estimate Motion by Pelton, second by Wilharber approve payment per the recommendation of the City Engineer of Partial Pay Estimate #4 to Ro-So Contracting for the Center Hills, Third Addition and Acorn Creek for $84,621.23, minus a retainage of $2,915.86 for a total disbursement amount of $81,705.37, motion carried unanimously. Understanding that Change Orders the City Council, Mayor Buckbee changes included. An update appropriate City Council meeting. #1 and #2 have been approved by requested a recap of what the should be available at the next A copy of Partial Pay Estimate #4 is on file Clerk/Administrator. with the Center Hills, Third Addition - Winter Maintenance Issue In the past, developments have been plowed and not charged to the developer. Per Ordinance #8, Section 38.01-7 4., the developer may request in writing that the City plow the streets. It further states that the developer will be charged for this service. Motion by Burgstahler, second by Pelton to direct staff to contact Gerald Rehbein, Developer of the Center Hills, Third Addition and advise him that City snow plowing services are to be requested in writing; - the Developer shall reimburse the City at a rate which is mutually agreeable; - the City shall request a release of liability from the Developer; motion carried unanimously. Rice Creek Watershed District Bill - En~ineerin~ Report Council member Burgstahler updated the City Council regarding a telephone conversation he had with Rice Creek Watershed District Board Member Wade Savage. Burgstahler advised that although a definite decision has not been made, the District appears to be willing to consider flexibility on the bill. CITY COUNCIL MEETING MINUTES NOVEMBER 23, 1992 PAGE THREE Burgstahler fu ther noted that Board Member Savage appeared to be favorable towa d the Flood Plain Reduction Project. Council membe could be the Road between at the estimated Centerville Community Development r 1993 -1995 is $17,226.00. It was further noted e utilized each year in three separate projects or three year total for a one time project. Each require a $1,000 administrative fee. It was noted Block Grant f that this may combine the project would noted that possible uses for the monies handicapped accessible sidewalk on Progress and Main Street. She also sugg sted providing handicapped accessibility to the City park pIa ground equipment. Motion by B contact the C to pursue th carried unani rgstahler, second by Buckbee to direct staff to ntennial School District to see if their plans are proposed sidewalk on Progress Road in 1993, motion ously. Council memb accessibility Wilharber suggested extending the handicapped the ballfields, hockey area or park building. Ray Siebenal bituminous walkways/pat Clerk/Administrator) questioned whether required for handicapped assessable Motion uckbee, second by Burgstahler that Council members will submit I their modifications to the Circle Pines Animal Control Ordi ance to staff for a redraft; the redraft will be placed on a anuary 1993 agenda, motion carried unanimously_ with Circle Pines Animal Control Ordinance is on file k/Administrator. Mayor Buckb e was available to address issues and questions regarding th~ Equipment Lease Agreement involved in the grant program off red by the Metropolitan Council for study of residential aste weights. I The City Co funding. City Counci cil asked questions regarding the source of upfront ayor Buckbee will investigate and report back to the at the next meeting. CITY COUNCIL MEETING MINUTES NOVEMBER 23, 1992 PAGE FOUR A copy of the Equipment Lease Agreement is on file with the Clerk/Administrator. Gopher One Call Ray Siebenaler (future Clerk/Administrator) appeared before the City Council to present a Gopher One Call Agreement. Mr. Siebenaler advised that the Gopher One Call is a good service as it protects the residents, contractors and the City. The City reviews each dig request. If the City responds by advising "No Locate Requested (NLR)", there is no charge. If the City does not respond within 48 hours there is a $2.50 fee. Mr. Siebenaler noted that the City is mandated by the State of Minnesota to become part of the service. He noted that differences could be that instead of supplying the contractors with the "as builts", the City will now go out and mark locations (if appropriate). This would need to be performed by someone who can measure and locate accurately. Motion by Pelton, second authorizing Mayor Buckbee to One Call on behalf of the unanimously. by Wilharber to adopt a resolution enter into and agreement for Gopher City of Centerville, motion carried Fete de Lacs - Carnival Liti~ation Council member Wilharber noted a letter dated November 3, 1992 from the attorney of Skip Reinke (Minnesota Magic Midway). The letter states that the carnival was unable to provide service at the Festival due to a murder in the family. Wilharber noted that the carnival was to provide advance tickets to the City months before the Festival. Wilharber noted that unless the murder of the family member was known in advance of its occurrence, nonperformance due to this reasoning is not logical. A copy of the above Clerk/Administrator available of pending litigation. letter is for public on file with the review upon resolution Park Land Purchase Investi~ation Council member Wilharber noted that he has spoken with Shirley Drewlo regarding the sale of the LaMotte Estate land which abuts Central Park. He noted the Ms. Drewlo appeared to be interested in selling, but that she also had other parties looking at the land. CITY COUNCIL MEETING MINUTES NOVEMBER 23, 1992 PAGE FIVE Motion by Pelton, second by Burgstahler to authorize staff to obtain an appraisal on the LaMotte Estate land which abuts the east boundary of Central Park; the appraiser shall be hired on service abilities and references, motion carried unanimously. L~Allier Estates Bridee/Pathway Council member Pelton noted that she met with Neil Reisdorfer, Park and Recreation Committee Member and John McClellan, Centennial School District Superintendent to discuss the feasibility of purchasing, constructing and maintaining a pathwayjbridge through Lot 6, Block 1 L~Allier Estates and across Clearwater Creek to access the school property. Ms. Pelton noted that interested in the project. December 7, 1992 School noted that this is a consideration. McClellan by the School District. Superintendent McClellan appeared very He will be placing the item on the Board agenda for concept approval. He priority item, with a cost sharing could not guarantee a 50% contribution Ms. Pelton further noted that Superintendent McClellan suggested that the City make an offer on the lot, contingent-upon a favorable engineering report, putting down a minimal earnest dollar amount. Per Ms. Pelton, additional comments made by Superintendent McClellan were that the pathway would connect Grange-View to the Elementary School. The City would purchase the land and the School would provide the crossing guards. All other costs could be considered for cost sharing. The path should be eight feet wide and fencing should address some concerns of abutting property owners. Motion by Pelton, second by Burgstahler to direct City staff to investigate with the property owner the feasibility of entering into a purchase agreement with a 120 day option and $200 in earnest monies; staff has the flexibility to negotiate to a 90 day option and/or $500 in earnest monies if necessary, motion carried unanimously. PETITIONS AND COMPLAINTS Water Drainaee Concern - 1862 Main Street Connie and Stephen Wynn, 1862 Main Street submitted a letter dated November 11, 1992 to the City Council outlining a drainage concern that has occurred since the construction and ground work of the new Municipal Building has taken place. A copy of this letter is on file with the Clerk/Administrator. CITY COUNCIL MEETING MINUTES NOVEMBER 23, 1992 PAGE SIX Stephen Wynn pointed out the area of ponding on a Municipal Building Site Plan. Mayor Buckbee noted that one of the Wynn.s driveways encroach upon the City property. Motion by Pelton, second by Wilharber that the drainage concern should be temporarily fixed now and that the concern shall be permanently addressed next spring", when weather conditions are more favorable; Al Mjorud and/or Gilbert Construction shall clarify to the City Council their plans regarding both the temporary and permanent correction measures; motion carried unanimously. NEW BUSINESS Office Furniture Council member Wilharber noted that the current City Hall office furniture could be updated with electro static spraying. He noted that the costs would be $42 for a desk, $32 for a four drawer file and $37 for a five drawer file. Council members Pelton and Burgstahler suggested waiting to consider this option until after the move to the new building. PETITIONS AND COMPLAINTS Council member Burgstahler noted that the dirt has not been removed from creek area on the Stevens Property on 7007 20th Avenue South. He further noted that the pile of dirt appears to have gotten larger. He would like to see the City provide appropriate notice and be prepared to follow through. Council member Wilharber questioned whether the dirt pile is now larger and suggested that the City double check to be sure. Staff will investigate this concern. NEW BUSINESS Consent Ajlenda Motion by Buckbee, second by Wilharber to approve the following consent agenda items: - Set the assessment hearing date for the Wegleitner water extension to be December 9, 1992 or as appropriate. - Set the assessment hearing date for the Englund Water Extension to be December 9, 1992 or as appropriate. - Certify 7082 Progress Road for non pavment of costs incurred by the City of Centerville for a storm drainage issue; the cost incurred by the City is $45.00; a $25.00 fee will be added for the cost of certification to Anoka County. CITY COUNCIL MEETING MINUTES NOVEMBER 23, 1992 PAGE SEVEN - Approval of Newsletter subject to staff including and/or taking into consideration corrections, additions and deletions of City Council members submitted to staff in writing by December 1, 1992. - Approval of Centerville Recycler Newsletter. - Authorization to change all financial signature cards to that of Ray Siebenaler in place of Tamara H. Hiltz- Hiller. - Per the recommendation of the Centerville Economic Development Task Force, the following persons shall be ap~ointed to the Star City Proiram Committee: Walter Neumann, Ivan Pruitt, Karen Stutz, Paul Montain, Renee Dixon and Neil Reisdorfer. - Per the recommendation of Development Task Force, Contracting, Inc. shall be the Year. motion carried unanimously. the Centerville Sonny DaBruzzi awarded Business Economic of Ro-So Person of Cable TV Operator Motion by Wilharber, second by Burgstahler to direct City staff to advertise for a video camera operator to video tape City Council meetings, motion carried unanimously. Municipal Facilities Council member Wilharber suggested operations at the old City Hall facility. that pictures be taken of the before moving into the new Citizen of the Year Motion by Burgstahler, second by Wilharber that per the recommendation of the CentervilleEconomic Development Task Force, Carol Pelton, 7178 Mill Road, shall be awarded Citizen of the Year, aye: Wilharber, Buckbee, Burgstahler; abstain: Pelton, motion carried. PAYMENT OF CLAIMS Motion by Pelton, payment of claims of unanimously. second by Buckbee to approve the current the Centennial Fire District, motion carried Motion by Burgstahler, second by Wilharber to approve the current payment of claims of the City of Centerville, motion carried unanimously. CITY COUNCIL MEETING MINUTES NOVEMBER 23, 1992 PAGE EIGHT DISCUSSION Oil Spill The Clerk/Administrator advised that reported in Clearwater Creek and that Control Agency has been notified and appropriate action. an oil spill has been the Minnesota Pollution appears to be taking Municipal Facility Mayor Buckbee noted that all of the requested lien waivers are in from Gilbert Construction regarding their first payment. Consolidation Committee Report Motion by Burgstahler, second of the Consolidation Committee motion carried unanimously. by Buckbee to acknowledge receipt Report dated November 18, 1992, ADJOURN Motion by Buckbee, second motion carried unanimously. by Pelton to adjourn the meeting, Meeting adjourned at 9:25 p.m. Respectfully submitted, Tamara M. Miltz-Miller Clerk/Administrator ~ I~ RECEIPTS & DISBURSEMENTS NOVEMBER 12-23, 1992 BALANCE IN GNERAL FUND AS OF NOVEMBER 12, 1992 $316,070.61 RECEIPTS Consumers-3rd qtr. ~92 Utility pymts. National-~79 St. assess. 7094 Brian Dr. Tkaczik Constr.-BP #92-87, 92-88 Richard Olson-~87 St. Reassess. 1721 Center St. Registered Abstracters Inc.-spec. assessment search 7095 Brian Dr. Title Research-spec. assess. search $ Riccar Htg.-Mech. permit #92-60 1983 73 St. Minnesota Title-spec. assess. search $ Daryl Currence-BP #92-86 7261 Clearwater$ Minnesota Title-spec. assess. search $ Centennial Fire Dist.-2nd qtr. ~92 gas $ & elec. util, 3rd qtr. gas & elec. utile Fire Dist. share Treas. Anoka County-October fines Guaranty Title-spec. assess. payoff 7267 Mill Road DISBURSEMENTS CHECKS #5902 - 5933 MN Dept. of Health-permit applic. fee $ for CV Well #2, Pump control, Chemical Addition Metropolitan Council-reg. fee for seminar for T. Miltz-Miller, Carol Pelton MN Dept. of Health-reg. fee for Radon Sem. Postmaster-postage money for meter machine Dale Larson-salary 10-26 - 11-11-92 $ PERA-1O-26 thru 11-6-92 PERA Contribution $ Feed Rite Controls-chem. for H20 Dept. $ Water Pro-parts for water meters $ Earl F. Anderson-population sign $ Dresser Trap Rock-sanding mix $ NSP-elec. utile 10/2 - 10/29/92 $ MWCC-Dec. sewer service $ Guaranty Title Inc.-refund of overpymt. $ on spec. assess. for 7267 Mill Rd. Northwest Title-overpymt. of spec. assess for 7130 Mill Rd. Corner Express-gas for tanker truck $ League of MN Cities-premium 3/1/92 to $ 3/1/93 Spec. Multi-Peril Endorse. $ 2,686.51 $ 320.95 $10,161.79 $ 1,980.52 $ 10.00 10.00 50.50 10.00 120.25 2,179.12 689.74 $ 3,732.62 $ 1,048.99 300.00 60.00 45.00 500.00 373.12 287.39 339.87 85.09 59.67 327.27 33.54 6,561.00 171.10 186.30 16.00 535.00 $ 23,000.99 $339,071.60 _---1_ ~ NOVEMBER 12-23~ 1992 DISBURSEMENTS CONT~D Maier Stewart & Assoc.-svcs. 9/27 to 10/24/92 Babcock, Locher, Neilson & Mannella Oct. legal fees Judy Almendinger- Mayoral recount hrs. Rosemary Barett- Mayoral recount hrs. Lake Sanitation-Certified garbage fees collected by Anoka Co. 5 parcels Mavis Solheid-clerk salary 11/9-11/22/92$ Sanna Buckbee-salary 11/9 - 11/19/92 $ Mona Espe-salary 11/9 - 11/19/92 $ Orville Hughes-salary 11/9 - 11/19/92 $ Dale Larson-salary 11/16 - 11/19/92 $ Robert Barron-salary 11/9 - 11/19/92 $ General Tire-front tires for tractor $ Abdo Abdo & Eick-help for estab. new $ for new acct. system Ro-So Contracting-pay est. #4 Center Hills III, Acorn Creek Michael Navin-to purch. items for fund $ raiser at tree farm f\11.mJ; 7' $20,958.77 $ 1,841.56 $ $ $ 11. 54 11. 54 924.25 371.86 407.84 323.52 400.89 90.11 204.12 197.96 242.50 $81,705.37 100.00 Balance in General Fund as of November 23, 1992 ~~ $117.672.18 $221,399.42 Pursuant to due call and notice thereof, the City Council of the City of Centerville held their regular meeting on Wednesday, November 11, 1992 at City Hall. Mayor Buckbee called the meeting to order at 7:05 p.m. Present: Dario, Pelton, Burgstahler; Absent: Wilharber. Motion by Buckbee, second by Pelton to approve the October 14, 1992 meeting minutes with the following correction: page four, paragraph six now reads: " ...It is further his recommendation that due to the time of year and the work to be completed that the work to be completed that a change order amend to read: " ...It is further his recommendation that due to the time of year and the work to be completed that a change order ..... motion carried unanimously. Motion by Pelton, second by Burgstahler to approve the October 19, 1992 emergency meeting minutes, motion carried unanimously. Motion by Burgstahler, second by Pelton to approve the November 4, 1992 meeting minutes, motion carried unanimously_ APPEARANCES Walter Neumann, Centerville Police Pines/Lexin~ton Police Department. Mr. Neumann updated the City Council activities. He will be attending meeting tomorrow evening. Liaison to the Circle on the Police Department the next Police Commission OLD BUSINESS Acorn Creek Develo~ment Sketch Plan Council member Burgstahler updated the City Council on what the Acorn Creek subcommittee has accomplished since the October 27, 1992 Joint Council/Commission/Committee meeting. ~. He noted that following findings and recommendations of the subcommittee: - A large park adjacent to Central Park is preferable to a large park in the Acorn Creek area. Park land should be obtained with the approval of an Acorn Creek Development, to a smaller scale such as a residential park. - Remaining issue appeared to be whether the pond would be wet or dry. A goal is to save as many trees as possible and to have a wet pond. - Structurally a section of Mill Road needs to be rebuilt. If that section were to be relocated, the Developer /.. CITY COUNCIL MEETING MINUTES NOVEMBER 11, 1992 PAGE TWO would pay for the relocation and construction. - The subcommittee recommended to the Developer that he have a sketch plan drawn up with the above suggestions and come back to the City to discuss issues further. - The subcommittee never really talked the specifics of the park land. The currently proposed location was primarily due to the past plans to join the park to the Moore property and provide Center Hills Developer access. Council member Pelton noted that it is an advantage to the developer to relocate Mill Road. This may be a trade off to grant the City an outlot for the treed area. She also expressed concern that the Zeug property at 7294 Mill Road would loose trees. Pelton prefers an easement area versus a street for access to the Acorn Creek park. Pelton encourage continued participation and City communication to individuals who have submitted written comments regarding the Acorn Creek Development. Linda Drilling, Park and Recreation Committee member, made the following comments for the Park and Recreation Committee: - The Committee is concerned that the park dedication area not be required to be part of the pond area or ditch areas unless a trailway is dedicated along the creek. There is no street access to the park except for a 40 foot easement. It is unknown the number of people the park will serve. There are safety concerns regarding parking in the culdesac area. For example emergency service accessibility. In addition, residents may not appreciate the cars parked in the front of their homes. There is also a visibility concern, can the police see the park activity from. the street? - If a street right of way were dedicated versus a 40 foot easement, the Committee would be agreeable to utilizing some of the park surface area for parking. Are trailways allowed underneath power lines? All efforts should be made to notify property owners of dedicated trail easements on their property prior to purchase. Ms. Drilling also updated the City Council on the action of the Park Comprehensive Plan. She noted that the Committee has identified the current parks and future improvements. She noted that the change in moving the larger park area to Central Park will need to be reviewed and added to the plan. Mayor Buckbee added that he would like to see the trees on the South boundary of Acorn Creek preserved. j j ,~ CITY COUNCIL MEETING MINUTES NOVEMBER 11, 1992 PAGE THREE Mayor Buckbee asked comments at this time. Council Elect Helmbrecht Ms. Helmbrecht had none. if she had any This issue will next go to the Park and Recreation Committee for amendment or final approval, then to the Planning and Zoning Commission. Bids for Munici9al Well #2 John Stewart, City Engineer was present to address this issue. He presented a letter of recommendation regarding Bid Award Deep Well Pump, Controls, Pumphouse Piping and Chemical Addition Facilities dated November 9, 1992. A copy of this letter is on file with the Clerk/Administrator. Mr. Stewart advised the City Council that he is within his original estimate for the total cost of the well. Motion by Pelton, second by Burgstahler recommendation of the City Engineer controls, pumphouse piping and chemical H. Renner with a three year warranty in motion carried unanimously. to award the bid per the for the deep well pump, addition facilities to E. the amount of $52,278.00, Center Hills, Third Addition - Requested Contract Extension John Stewart, City Engineer was present to address this issue. A letter dated November requesting an extension to their control. 11, 1992 from Ro-So Contracting their contract due to causes beyond A copy of the letter is on file with the Clerk/Administrator, Mr. Stewart advised that, to date, the Center Hills, Third Addition has no black top. The contractor requests and extension in lieu of the $500 per day penalty. Mr. Stewart expressed concern that the builder and the developer may seek damaged because of a decrease in value of lots or the inability to sell lots if the streets are not paved. He appeared to be concerned that if the City were to extend the contract, the City may incur some liability. Due to the letter arriving today, it appeared to be the consensus of the City Council to review the request at the next meeting, if appropriate, with an engineering response. CITY COUNCIL MEETING MINUTES NOVEMBER 11, 1992 PAGE FOUR Fete de Lacs - Carnival Litigation Council member Dario noted a letter dated the attorney for Skip Reinke (Minnesota letter states that the carnival was unable the Festival due to a murder in the family. November 3, 1992 from Magic Midway). The to provide service at Mayor Buckbee noted that prior to the murder and throughout the process Mr. Reinke was humiliating, disrespectful and non responsive. It should also be noted that Minnesota Magic Midway did perform in two other Metro cities that weekend, apparently unaffected by the death in the family. Motion by Buckbee, second by Dario to direct the City Attorney to write a short response to Pihlaja and Stromme, Attorneys for Minnesota Magic Midway advising that the City Council has voted to reject their offer of settlement as outlined in the November 3, 1992 letter, motion carried unanimously. A copy of the above Clerk/Administrator available of pending litigation. letter is for public on file with the review upon resolution Municipal Facility Council member Pelton updated the City Council on the interior colors of the Municipal Facility as recommended by the Building Task Force Committee. Motion by Pelton, second by Buckbee to authorize Milo Bennett, Centennial Fire Chief to order a hose dryer, locker and appliances which appear to have been included in the total cost estimate for the municipal facility; contingent upon City staff verifying that this was included in the total, motion carried unanimously. Quad Community Press It was noted that several errors have been occurring in the Quad Community Press regarding Centerville: - Resolution of annexation (it actually is on hold); - Tax increases (they should be decreasing); - Public hearing notice printed incorrectly (has to be rescheduled); - Election result vote totals (inaccurate). Motion by Burgstahler, second by Pelton to direct staff to write a letter to the Quad Community Press pointing out the recent misprints and factual errors; - a response is requested; CITY COUNCIL MEETING MINUTES NOVEMBER 11, 1992 PAGE FIVE - request a credit for reprinting the public hearing notice and remailing notifications to property owners; - express concern regarding the method of collection of voluntary monies (it is supposed to be a free paper, yet persons - mostly youths - will come to the door advising that they are collecting payment for the paper, not specifying that said payment is voluntary; motion carried unanimously. Canvas Votes Cast for Mayoral Seat As per the request of Mike Davis, Mayoral Candidate, the City of Centerville held a recount on November 10, 1992. The count was: Buckbee Davis Write-in Blank Challenge 464 455 7 60 6 Total votes were 986_ Mr. Davis C. Buckbee 1992. contested 6 ballots with regard to votes cast for John III by the Official Election Judges on November 4, On November 10, 1992, the Presiding Election Official, Greg Hellings (City Attorney), determined the intent of the six votes to be for John C. Buckbee III, thus were included in this final count of 464 votes. The City Council reviewed the recount individually reviewed the contested ballots_ tabulations and Motion by Burgstahler, second by Dario to approve the November 10, 1992 recount, to include the ballots as recommended by the Presiding Election Hellings, motion carried unanimously_ the results of six challenged Official, Greg The Clerk/Administrator resealed the challenged votes to be delivered to the Anoka County Election Office. Liquor License Fees The City Council noted that a lot of time is spent on a service costs for the liquor establishments, for example: police service, citizen groups, etc. The City Council reviewed the various liquor license fees of neighboring cities. Most of the cities do not have variable rate. However, the City Council appeared to be favorable to a variable fee rate for liquor establishments. CITY COUNCIL MEETING MINUTES NOVEMBER 11, 1992 PAGE SIX Motion by Burgstahler, second by Dario to direct City staff to obtain the square foot area of each of the on sale liquor establishments; and to assign a maximum on sale liquor license of $4,000.00 to the largest establishment; divide the square footage of the largest liquor establishment by $4,000 to determine the cost per square foot; multiply the cost per square foot area of the smaller establishments relative liquor license fee (not $2 , 500 ); minimum on sale liquor license fee shall be $2,500.00; the deck areas are considered seasonal and shall be calculated for use of one half of the year; if the above is approved at a future meeting this rate structure shall be reviewed in 1993, motion carried unanimously. by the square foot to determine their to be less than 1993 Liquor Ciearette and Dance Licenses Motion by Pelton, second by Buckbee contingent upon receipt of the following: appropriate fees, bonds, certificate of insurance and approval by the Circle Pines/Lexington Police Chief and the Minnesota Liquor Control Board the following 1993 licenses are approved: Waterworks Bar On Sale Liquor Off Sale Liquor Sunday Liquor Off Sale Non-Intoxicating Liquor Cigarette Dance Trio Inn On Sale Liquor Off Sale Liquor Sunday Liquor Off Sale Non-Intoxicating Liquor Cigarette Kelly.s Korner On Sale Liquor Off Sale Liquor Sunday Liquor Off Sale Non-Intoxicating Liquor Cigarette Dance House of Chu Wine On Sale Non-Intoxicating Liquor = T.M_~s Liquor Off Sale Intoxicating Liquor C-LgaJte:Ue CITY COUNCIL MEETING MINUTES NOVEMBER 11, 1992 PAGE SEVEN Trippel.s Market Off Sale Non-Intoxicating Liquor Cigarette Corner Express Cigarette with the understanding that on sale liquor license fee rates are pending for 1993, motion carried unanimously. CONSENT AGENDA Motion by Buckbee, second by Burgstahler to approve the following consent agenda items: Personal Ordinance Amendment Now Reads: Section 7.01 - Amount allowed. Every permanent part time employee employed for one (1) year or more shall earn vacation pay based upon Calculation A: the average number of hours worked per week in the preceding calendar year (earned vacation hours) not to exceed forty (40) hours per week. Part time employees. Defined as: employees who averaied more than fifteen (15), but less than thirty-five (35) hours per week the previous year. Time employed 0-12 months 1 year 5 years 10 years Vacation received o times calculation A 1 times calculation A 2 times calculation A 3 times calculation A Full time employees. Defined as: employees who averaied more thirty- five (35) or more hours per week the previous year. Time employed 0-12 months 1 year 2 years 5 years 10 years Vacation received o times calculation A 1 times calculation A 2 times calculation A 3 times calculation A 4 times calculation A ~@'eFtm@fit M@edS (Cl@Fk/AdministrAt~r And Publi~ W~rk. CITY COUNCIL MEETING MINUTES NOVEMBER 11, 1992 PAGE EIGHT Director. Time employed 0-12 months 1 year 5 years 10 years Vacation received o times calculation A 2 times calculation A 3 times calculation A 4 times calculation Section 7.02 - Now reads: Accrual. Vacation time or pay may not be carried over from one calendar year to the next. Amend to read: Accrual. A maximum of two weeks (hours to be based upon calculation A) per year may be carried over from one calendar year to the next. Section 8.01 - Every permanent employee employed for one (1) year or more shall earn five (5) sick leave days. The hours available for each day of leave shall be based upon the average number of hours worked per day in the preceding calendar year. Sick leave days may be carried over and accumulated from one calendar year to the next. After three verification physician. consecutive days of sick leave, a written of illness shall be required from a Metropolitan Council Seminar The City Council approved attendance to a Metropolitan Council Seminar for staff members, City Council members on a request bases as appropriate for a dollar amount of $30.00 per attendee. Resolution Certifyine Delinquent Sewer Utility Accounts Adoption of a Resolution certifying delinquent sewer utility accounts to Anoka County for collection with property taxes. Resolution Certifyine DelinQuent Water Utility Accounts Adoption of a Resolution certifying delinquent water utility accounts to Anoka County for collection with property taxes. Resolution Certifyine DelinQuent Garbaee Accounts Adoption of a Resolution certifying delinquent garbage accounts to Anoka County for collection with property taxes. motion carried unanimously. CITY COUNCIL MEETING MINUTES NOVEMBER 11, 1992 PAGE NINE November/December City Council Holiday Meetin~ Dates Motion by Buckbee, second by Dario to move the regularly scheduled November 25, 1992 City Council meeting to November 23, 1992 due to the close proximity to Thanksgiving. AYE - Buckbee; AYE - Burgstahler; AYE - Dario; AYE - Wilharber; NAY - Pelton, motion carried. It appeared to be the consensus of the City Council to leave the December 23, 1992 regularly scheduled meeting date as is. Minnesota Magic Midway Mayor Buckbee reminded tRe City Council that the City has a filed a conciliation case against Minnesota Magic Midway and this case shall be heard on November 23, 1992. PAYMENT OF CLAIMS Motion by Buckbee, second by Pelton to approve the current payment of claims of the City of Centerville except for payment to Gilbert Construction, which shall be paid upon receipt of lien waivers for the first payment to be reviewed by Mayor Buckbee, motion carried unanimously. Hotion by Burgstahler, second by Dario to approve the current payment of claims of the Centennial Fire District, motion carried unanimously. ADJOURN Hotion by Burgstahler, second by Buckbee to adjourn the meeting, motion carried unanimously. Meeting adjourned 9:35 p.m. Respectfully submitted, Tamara H. Miltz-Miller Clerk/Administrator A RESOLUTION AUTHORIZING THE MAYOR TO ENTER INTO A VERBAL TRANSMISSION AGREEMENT WITH GOPHER STATE ONE-CALL SERVICE WHEREAS the State of Minnesota, statute 216D, requires that the City of Centerville participate in a one call excavation notice system and, WHEREAS the State of Minnesota has designated Gopher State One- Call to provide this system and, WHEREAS the City of for the health, contractors and, Centerville has found the system essential safety and welfare of its citizens and WHEREAS in order to subscribe to the service, the City of Centerville must enter into a Verbal Transmission Agreement with the service provider, Gopher State One-Call. NOW THEREFORE, BE IT RESOLVED that the Centerville City Council authorizes the Mayor to enter into a Verbal Transmission Agreement with Gopher State One-Call for underground location service and directs the City Administrator to forward the agreement and necessary information to the service provider. The foregoing resolution offered by LOuDcilperson Pelton and supported by Counc~lperson Wilha~ber , was declared carried on the following vote: Ayes: ~Hckbee, Daria, Pelton, Burgstahler Nays: None Passed: November 11 1992 , ATTEST: j-~~ Tammy Mil z I, City Administrator A RESOLUTION AUTHORIZING THE MAYOR TO ENTER INTO A VERBAL TRANSMISSION AGREEMENT WITH GOPHER STATE ONE-CALL SERVICE WHEREAS the State of Minnesota. statute 216D. requires that the City of Centerville participate in a one call excavation notice system and, WHEREAS the State of Minnesota has designated Gopher State One- Call to provide this system and. WHEREAS the City of for the health, contractors and, Centerville has found the system essential safety and welfare of its citizens and WHEREAS in order to subscribe to the service, the City of Centerville must enter into a Verbal Transmission Agreement with the service provider, Gopher State One-Call. NOW THEREFORE, BE IT RESOLVED that the Centerville City Council authorizes the Mayor to enter into a Verbal Transmission Agreement with Gopher State One-Call for underground location service and directs the City Administrator to forward the agreement and necessary information to the service provider. The foregoing resolution offered by and supported by Councilperson Wilharber on the following vote: Councilper.son Pelton , was declared carried Ayes: B~ckbee, Dario, Pelton, Burgstahler Nays: None Passed: November 11 1992 , ATTEST: jr~~~ Tammy Mil z M 1 r, City Administrator 1 RECEIPTS AND DISBURSEMENTS NOVEMBER 1-11, 1992 BALANCE IN GENERAL FUND AS OF NOVEMBER 1, 1992 REGEIEIS. Gashed CD #810900236 deposited in General Fund checking account Peggy Anderson-replacement dog tag Don Opp-3rd qtr sewer charges #123 National Builders-cutting weeds at 1167 Grangevlew by Public Works Consumers-3rd qtr sewer, water bills etorm se~er fees, Safe Water bill Kim David - dog license 1585 Don Opp - SP 192-86 7124 Progress Rd. Kenco Constr. - SP 192-85 Shari Hoore - se~er pymt. 1 & 2 qtr. Steven Oulback - "87 St. Reassessment Payoff for 1736 Center St. United States Treasurer-overpayment of ~itholding taxes on Form 941 North Central Cable Comm.-expense incurred by City of CV as a result of la~suit brought by Cable TV North vs. Cable Commission Bruce Whltmore-assess. searches $ Coneumers-3rd qtr. se~er, water charges $ Drain fund, Safe Water bill DISBURSEMENTS CHECKS #5841 - 5901 Circle Pines/Lexington Police Dept. $ Carol Zoff Pelton-Nov. council salary $ Bob Burgstahler-Nov. cOllncil salary $ Tom Dario-Nov. cOllncil salary $ Tom Wilharber-Nov. council salary $ J0hn Buckbee III-Nov. council salary $ R~ndy Hagerty-Nov. recycling expense $ Orville Hughes-malnt. salary 10/25 11/5 $ Ro~~rt Barron-malnt. salary ~0/26 11/6 $ Ru~~rto.s-deposit for Christ~as Party rm$ Marilyn Erkenbrack-election judge,general Rospmary Barett- election judge $ Mary Ann Thill-election judge, mileage $ .Tllny A Imendlnger-election Judge $ M~ry Jane Lang-election judge $ .JnY~A Dupre-election Jud~e $ L~V~r"~ Peterson-election Judge. $ .1n;'lrl 1,<'lHotte-election Judge $ DrAsser Trap Rock-25.31 tons sand. mix $ i.'~ I $314,197.92 $ $ $ 1. 00 362.00 70.00 $ 11,249.92 $ $ $ $ $ 10.00 366.90 5,108.63 101. 80 2,138.93 1.19 245.00 $ $ 20.00 1,815.91 10,821.17 78.50 78.50 78.50 58.50 161. 61 83.33 438.11 166.80 100.00 43.86 43.86 51.94 64.18 43.86 34.6:3 3-1.63 34.6:3 321.21 $1:3,944.06 t3.a6..L269....1ll $470,233.16 /: American Paving & ConBtr. Co. $ street crack filling Dupre-Centerv. AlIoka Electric Coop-13 street lights $ PERA-life ins. premiums Dec. coverage $ for S. Buckbee, M. Solheid, O. Hughes, D. Larson PCA Inc.-hlth. ins. premo for M. Solheid$ Metro Paving Inc.-partial pay est. #2 $ NSP Co.-electric utilities 8/28 - 9/30 $ US West-park bldg. fund $ H & L Mesabi-curb runner/snow plowing $ General Repair Service-repair work and $ parts for lift '1 Hugo F~ed H111-2 bales hay, general city supply, PH supplies, bolts & nuts for park maint. Earl F. Anderson-24 signs/posts H20,sewer$ 445.10 Payless Cashways-misc. supplies for Park$ 126.66 Emerald Office Supply-misc. office supp.$ 42.99 Press Publications- misc. legals $ 105.00 Tamara Hiltz-Miller-salary 10/26 - 11/6 $ 682.86 Mavis Solheid-salary 10/26 - 11/8 $ 525.77 Sanna Buckbee-salary 10/26 - 11/6 $ 421.26 Hona Espe-salary 10/26 - 11/6 $ 296.84 PERA-1991 Jan. error in reporting $ 188.96 Granger"s Inc.-starting fluid, 26 diesel$ 35.12 Gilbert Constr.-pymt. on general constr.$112,707.50 Project Fire Stn./Muni. Bldg. MJorud Arch.-svcs. rendered thru 10/30 $ Circulating Pines-ad for rink attendent $ PERA-I0/12 thru 10/23/92 contribution $ HUD-refund "87 St. reassessment $ 1715 Peltier Lake Dr. Gregory Bernier- 1751 Peltier Lk. Dr. $ Norman Fritchie- 1637 Peltier Lk. Dr. $ Danelia Savino- 1784 Peltier Lk. Dr. $ Blaine Paschke- 1740 Peltier Lk. Dr. $ Gary & Tami Hansen- 7254 Hill Rd. $ Theodore Reeck- 7294 Hill Rd. $ Eliz~beth Winquist- 1551 Peltier Lk. Dr.$ Norhert Tuerk- 1545 Peltier Lk. Dr. $ Steve & Helen Arhip- 1537 Peltier Lk. Dr. Gary & Mary Dowd- 1529 Peltier Lk. Dr. $ Lois Pet~r6on- 7261 Main St. $ Danipl Kupfer- 1161 Center St. $ Richard Loewel- 1704 Center St. $ Stewart Title- 6908 Tourville Circle $ Jneeph Berscbeid- 1744 Center St. $ Archie Gay- 7154 Shad Ave. $ Ron~lrl Hurray- 7130 Shad Ave. $ DISBURSEMENTS - CONToD NOV. 1-11, 1992 .... . " ." . '4< " ", .~-1.i" -..... .. 'j' 900,00 115.62 45.00 233.86 4,060.10 519.74 47.29 100.46 2,680.82 $ 58.96 1,195.00 16.36 288.03 812.91 775.40 720.40 1,135.15 8(10.44 759.36 280.15 571.68 600.33. 600.33 600.98 234.70 800.44 881.26 829.56 832.46 782.29 793.63 ..... .~ '. .,~ DISBURSEMENTS - CONT"n NOV. 1-11, 1992 Firstar Hugo Bank-4th qtr Oct. tax $ 2,335.36 deposit for Fed", Soc. See, Medicare PERA-9/21 thru 10/9/92 contribution $ 426.54 $lliA~L62~5li Balance in Gen. Fund as of Nov. 11, 1992 $316,010.61 ,of ...~ Pursuant to due call and notice thereof the City Council of the City of Centerville held a meeting Wednesday, November 4, 1992 at the Centerville City Hall. The purpose of the meeting was to canvass votes cast in the general election held on November 3, 1992 at the St. Genevieve's Education Building located at 1664 Heritage Street. Mayor Buckbee called the meeting to order at 6:00 p.m. Present: Burgstahler, Dario, Pelton, Wilharber. Mayor Buckbee noted that the write-in tally for the City Council four year term did not appear to be complete. Motion by Buckbee, second by Wilharber to approve the canvass of votes with the exception of the discrepancy of write-in vote. for the four year Council member term to be resolved and added to the canvass list, motion carried unanimously. A copy of the results canvassed are attached to and made a part of these minutes. Mike Davis, 7156 Brian Drive, was present. Mr. Davis the number of votes given to him by Anoka County Buckbee and 447 for Davis for the Mayoral seat. noted that was 450 for Motion by Burgstahler, second by Pelton to adjourn the Meeting, motion carried unanimously. Meeting adjourned 6:35 p.m. Respectfully submitted, m~~ Mavis Solheid Deputy Clerk tervi{{e 'Estaflisfzd 1857 1694 Sore{Street . Centervi!fe/ M.9{ 55038 · (612) 429-3232 The ballots of the City of Centerville General Election held on November 3, 1992 at the St. Genevieve's Education Building located at 1664 Heritage Street for the office of Mayor, two (2) City Coumcil member - four year term, one (1) City Coumcil member - two year term and Memorial Hositpal District at Large - four year term were canvassed by the City Council and appear to be valid~as counted by the Election Jugdes on November 3, 1992. MEMORIAL HOSITPAL DISTRICT AT LARGE - 4 YEAR TERM Robert Rick 364 Leon Williams 329 Yvonne Henrich 1 Glenn Rehbein 1 Ronald Zych 1 MAYOR - 2 YEAR TERM John C. Buckbee III Mike Davis Tom Dario Mary Jo Helmbrecht Scott Richardson Laura Rasmussen CITY COUNCIL MEMBER - Tom Wilharber Mary Jo Helmbrecht Carol Pelton Mel Dupre George Haberman Joe Pelton Greg Kieslhost Tom Opitz Mike Davis Tom Dario Frank Zimny Mary Jane Lang Neil Reisdorfer Donna Germaine Al LaMotte Roger Fenton Scott Goeltl Russell Lawrence Steve Dixon Monica Travis J$a:ff Gibbens Jeff Speed Udo Wegmann David Knoll 464 455 1 1 1 1 4 YEAR TERM 514 485 4 3 3 3 3 3 2 2 2 2 2 1 1 1 1 1 1 1 1 1 1 1 CANVASS BOARD PAGE TWO CITY COUNCIL MEMBER - Theresa Brenner Tom W. Opitz Douglas Turgeon Frank Zimny Tom Dario Jerry Helmbrecht Bruce Luikart Linda Broussard Carol Pelton David Knoll 2 YEAR TERM 509 334 1 1 1 1 1 1 1 1 ,-I.- I/.~ Tom Dario Council member , C--/~--;:- 2uu~ Tom Wilharber Council member ~ Bustahler Council member 1flJ1T'H ,HS S'xCi:P"ON lHA, S.OME i.( V~lift. C (T....l C'OUA/Ct-L lul</iE-I,J VO{E~ sec=/f 70 i3F /1I~~/A/G-1 RECEIPTS AND DISBURSEMENTS - OCTOBER 29-31, 1992 BALANCE IN GENERAL FUND AS OF OCTOBER 29, 1992 RECEIPTS Additional Interest on CD Cashed September Interest on General Fund Checking Account DISBURSEMENTS Check # 5838 Ro.-So ContractinMit. Inc. S W . -Flnal pay estlmatelor ~an ewert atermaln Streets & Storm Sewer Work ADJUSTMENTS Check to Ro-So Contracting Voided Out New Check Issued #5825 $69,494.71 $ 36.83 $412.52 $ 449.35 $69,944.06 $33,441. 93 $36,502.13 $37.441. 93 Balance in General Fund as of October 31. 1992 PETTY CASH CHECKING ACCOUNT BALANCE as of October 31t 1992 $116.92 $73.944.06 Pursuant to due call City of Centerville October 28, 1992 hearing to order at Pelton, Wilharber. and notice thereof the City Council of the held an assessment hearing on Wednesday, at the City Hall. Mayor Buckbee called the 7:04 p.m. Present: Burgstahler, Dario, The purpose of the hearing was held for the improvement of a municipal sewer and water extension for the property: Property Identification Number: 14 31 22 42 0003 and legally described as: The South 1/2 of the Northwest 1/4 of the Southeast 1/4 of Section 14 31 22; subject to easement to Rural Coop Power 6/24/63 United Power Association easement partially released 12/19/72 Property Identification Number: 14 31 22 43 0016 and legally described as: That part of the north 1/2 of the southwest 1/4 of the southeast 1/4 of Section 14 Township 31 Range 22 described as follows: commencing at the southwest corner of said north 1/2, then east (assd brg) along south line thereof 292.11 feet to point of beginning, then north 1 degree east 142.29 feet, then south 63 degrees 44 minutes 20 seconds west 95.56 feet, then west 165.04 feet to east R/W line of Mill Road, then north 1 degree east along said R/W line 60.01 feet, then east. 150 feet, then north 1 degree east 212.08 feet, then south 89 degrees 57 minutes east 5 feet, then north 1 degree east 149.21 feet, then south 89 degrees 55 minutes 50 seconds west 14.21 feet, then north 4 degrees 40 minutes 49 seconds east 143.21 feet to north line of said 1/4, 1/4, then east along said north line to northeast corner thereof, then south along east line of said 1/4, 1/4 to southeast corner of north 1/2 of said 1/4, 1/4, then west along south line of said north 1/2 to point of beginning; subject to easement of REC; commonly referred to as the proposed Acorn Creek development. and No audience members were present to be heard regarding the assessment. Council members had no comment. Motion by Buckbee, second by Wilharber to adjourn the hearing, motion carried unanimously. Hearing adjourned at 7:05 p.m. Pursuant to due call and notice thereof the City Council of the City of Centerville held their regular meeting on Wednesday, City Council Meeting Minutes October 28, 1992 page two October 28, 1992 at meeting to order at 7:06 Pelton, Wilharber. the City Hall. Mayor Buckbee called the p.m. Present: Burgstahler, Dario, Motion by Wilharber, second by Pelton to approve the September 2, 1992 special meeting minutes regarding the Center Hills, Third Addition with the following correction: page one, paragraph one - now reads: ..... Acting Mayor Pelton called the meeting to 5:40 p.m. ..... amend to read: .. Acting meeting to order at 5:40 aye: Wilharber, Pelton, Burgstahler, motion carried. Mayor Pelton p.m." Dario; abstain: called the Buckbeej Motion by Burgstahler, second by Dario to approve the September 2, 1992 special meeting minutes regarding the interview of candidates for the Clerk/Administrator position with the following correction: page one, paragraph one - now reads: .. . .. Mayor Buckbee called the meeting to 7 : 00 p. m . ... II amend to read: ..... Mayor Buckbee called the meeting to order at 7:00 p.m. motion carried unanimously. .. Motion by Burgstahler, second by Dario to approve the September 10, 1992 special budget meeting minutes with the following correction: page one: now reads: .. Council member Pelton left the meeting at 7:10 p.m. Motion by Burgstahler, second by Buckbee to certify the 1993 levy to Anoka County in the amount $172,600.00; this proposed levy estimates a 0.0% increase in City taxes the residents of Centerville, motion carried unanimously. Motion by Pelton, second by Dario to authorize the Clerk/Administrator to set the required budget public hearings as with various Council members, unanimously. dates for the can be arranged motion carried II I I I City Council Meeting Minutes October 28, 1992 page three amend to read: .. Motion by Burgstahler, second by Buckbee to certify the 1993 levy to Anoka County in the amount $172,600.00; this proposed levy estimates a 0.0% increase in City taxes to the residents of Centerville, motion carried unanimously. Motion by Pelton, second by Dario to authorize the Clerk/Administrator to set the dates for the required budget public hearings as can be arranged with various Council members, motion carried unanimously. Council member Pelton left the meeting at 7:10 p.m. .. motion carried unanimously. Motion by Buckbee, second by Pelton to approve the September 16, 1992 municipal building special meeting minutes with the following correction: page one, paragraph five - now reads: "The Clerk/Administrator suggested galvanizing doors, .. amend to read: "The Clerk/Administrator suggested galvanized doors, ..... motion carried unanimously. Motion by Dario, second by Pelton to approve the September 16, 1992 special meeting minutes to interview a Clerk/Administrator candidate, motion carried unanimously. Motion by Pelton, second 23, 1992 meeting minutes page one, paragraph now reads: Moore's ..... amend to read:" 1 . deal with Moore's motion carried unanimously. by Burgstahler to approve the September with the following correction: five - 1. Can Gerry work out a deal with Can Gerry (Rehbein) work out a .. APPEARANCES l@lld W.A'. M.'ohln& Grant Pro,ra. City Council Meeting Minutes October 28, 1992 page four Mary Ayde of Lake Sanitation was present at the meeting to request that the City of Centerville co-sponsor Lake Sanitation in a grant proposal to the Metropolitan Council to establish data about the amount of waste picked up each week from the residents. Ms. Ayde made the following comments: - If the grant were awarded, the residents in Centerville would not notice any difference in cost or service at this time. - Lake Sanitation would provide 50% of the monies to match the grant monies provided by the Metropolitan Council. There would be no expense to the City of Centerville with regard to the grant project. - The grant is needed so that Lake Sanitation can develop a data base. - The data base would be evaluated and Lake Sanitation may propose an amendment in the payment structure at that time, but it would be way down the road. - Lake Sanitation would send a letter to residents explaining the program. - The purpose of the grant is to provide a communication mechanism. - Lake Sanitation chose Centerville for this project because it is unique. It is a good test City because it only has one waste hauler, thus a compact environment. An open collection system may not be as feasible to study. - Centerville will probably get national recognition for it's participation in this project. Mayor Buckbee (Solid Waste Liaison) advised that he has spoken to Carolyn Smith of Anoka County and Victoria Reinhardt of the Metropolitan Council. He noted that the grant proposes two sponsors, the City of Centerville and Anoka County. Anoka County is not able at this time to co-sponsor the project. He noted that it has been suggested that a third party agreement be prepared by the City Attorney, at the expense of Lake Sanitation, giving the City the option to drop out of the project at any time. Even though the data base would be accumulated if the grant were awarded, Mayor Buckbee wanted it to be clear that the current contractual agreement with Lake Sanitation is based upon "volume" billing and he would like it to continue as agreed upon. Motion by Buckbee, second by Pelton that the City of Centerville does agree to sponsor and support a grant request to the Metropolitan Council by Lake Sanitation to develop a weight based data base; City Council Meeting Minutes October 28, 1992 page five contingent upon: - the costs for the 50% matching monies and costs for the project be absorbed by Lake Sanitation and -upon the agreement of Lake Sanitation to a third party agreement to be developed by the City Attorney and paid for by Lake Sanitation; Mayor Buckbee is appointed as the Centerville representative to oversee this project, motion carried unanimously. OLD BUSINESS Peltier Lake Drive Culvert John Stewart, City Engineer, was present to address Council questions and concerns regarding this issue. Mr. Stewart advised that if the City Council were to choose to move forward on this project, the next step would be to order a hydrology study. This would take two to three weeks to complete. This would then be forwarded to the Department of Natural Resources who would require a 90 day review process. Mr. Stewart noted that April 1993 may be good time frame in which Plans and Specifications for the project could be reviewed. Motion by Pelton, second by Dario to direct Maier, Stewart and Associates, to provide a hydrology study for the Peltier Lake Drive Culvert Improvement, for a cost not to exceed $6,000.00, motion carried unanimously. Center Hills. Second Addition - Final Pay Estimate and Protect Ins98ction John Stewart, City Engineer was present to address Council questions and concerns regarding this issue. Mr. Stewart advised that the final pay estimate requested by Ro- So Contracting, Inc. appears to be $37,441.19. Mr. Stewart further advised that there is a punch list of eleven items dated October 26, 1992 regarding the completion of the Center Hills, Second Addition. A copy of this Clerk/Administrator. punch list is on file with the Motion by Pelton, second by Buckbee that per the recommendation City Council Meeting Minutes October 28, 1992 page six of the City Engineer, the City Council approves the final pay estimate to Ro-So Contracting, Inc. for the Center Hills, Second Addition for $37,441.93, holding $4,000 in escrow until the punch list items are complete, for a total disbursement amount of $34,441.93; contingent upon receipt of: 1. Return by the Contractor of Form IC-134 as processed by the State of Minnesota. 2. Consent of Surety Company to Final Payment. 3. Certification of payment for labor and materials. 4. Executed Certificate of Substantial Completion.; warranty period shall begin October 14, 1992, which is the date of substantial completion; the completion time frame for the punch list completion shall be extended from 30 days to 60 days; motion carried unanimously. Center Hills, Third Addition - Partial Pay Estimate 13 John Stewart, City Engineer was present to address this issue. Mr. Stewart noted that the Center Hills, Third days. the contractor hopes to be blacktopping Addition streets within the next three Council members expressed concern over the second lift of blacktop being put down this fall/winter. It appeared that it was preferable that the second lift be placed in the spring. Council member Wilharber asked that care be taken to mound around the culvert and sewer lifts to limit snow plowing damage. Staff will check to see how the plowing in the Center Hills, Second Addition was addressed last winter. Motion by Burgstahler, second by Buckbee that per the recommendation of the City Engineer, partial pay estimate 13 to Ro-So Contracting, Inc. for the Center Hills, Third Addition is approved in the amount of $108,937.55 minus a retainage of $5,514.16 for a total disbursement amount of $103,423.39; stipulating that a wear course for the Center Hills, Third Addition shall not be installed after November 1, 1992, but instead shall be installed during the spring of 1993, motion carried unanimously. Mound Trail - Final Pay Estimate City Council Meeting Minutes October 28, 1992 page seven Motion by Buckbee, second by Wilharber that per the recommendation of the City Engineer, the final pay estimate to Metro Paving for the Mound Trail patch and overlay project is approved in the amount of $4,060.10 contingent upon receipt of the following items: 1. Minnesota Department of Revenue Form IC-134. 2. Consent of Surety Company to Final Payment. 3. Certification of Payment for Labor and Materials (Lien Waivers). 4. Executed Certificate of Substantial Completion. motion carried unanimously. John Stewart, City Engineer noted that the contract amount was in the amount of $29,344.93, yet the total cost of the project was $28,058.10. NEW BUSINESS Petition for Water - 7081 Brian Drive A petition was received by 7081 Brian Drive for municipal water. John Stewart, City Engineer advised that the service to 7061 Brian Drive appears to be feasible. Extra copper service line is need, but should not present an operational problem. He noted that a change order could be placed on the Ro-So Contracting, Inc. contract for the original water extension. The shut off to this property could be placed on the back property line. Mr. Stewart further noted that the west side of Brian Drive could be serviced with the construction of water lines on their back property lines. The east side of Brian Drive could also be serviced on their back property lines at such time that the property adjacent develops. It would not be necessary to run a water line underneath Brian Drive. Motion by Burgstahler, second by Dario to accept the petition for the service of municipal water to 7081 Brian Drive; the cost of the assessment shall be set at $2,500; water will be provide by a two inch service with a one inch at the "T" as illustrated by the City Engineer at the meeting on the blackboard; City Engineer is directed to work toward providing water service to 7081 Brian Drive; City staff shall take steps to follow the appropriate assessment procedures; motion carried unanimously. City Council Meeting Minutes October 28, 1992 page eight Storm Water Mana~ement John Stewart, City Engineer advised that in working with the Centerville Storm Water Management Amendments, the City does have the option to take back it's management authority. The authority was previously given to the Rice Creek Watershed District by the City. It appeared to be consensus of the City Council to continue utilizing the Rice Creek Watershed District as the City's Storm Water Management Authority. OLD BUSINESS Municipal BuildinR - Insulation The City Council referred to a letter dated October 14, 1992 from Mjorud Architecture regarding an energy analysis of insulation in two walls of the City Hall portion of the new municipal facility~ It was noted that the extra cost would be $6,042.00. The letter notes that an energy analysis has been completed and that the payback for the insulation would be 30 years. A copy of the above mentioned letter is on file with the Clerk/Administrator. Motion by Pelton, second by Burgstahler to not approve the $6,042.00 expenditure of insulation in the City Hall portion of the new municipal facility, motion carried unanimously. Acorn Creek - Subcommittee U~ate Council members Pelton and Burgstahler advised audience members that it appears to be the consensus of the Park and Recreation Committee, Planning and Zoning Commission and City Council present at the joint meeting that a neighborhood park would be desirable in Acorn Creek. They noted the primary concern now regarding the holding pond: preservation. appears to wet, dry, be the decisions location, tree Council member Burgstahler advised that optimize the pond, trees and park and to around those items. his thought is to work the development The Acorn Creek subcommittee will meet shortly to discuss these issues to be brought back to the City Council and/or appropriate Committees or Commissions. t City Council Meeting Minutes October 28, 1992 page nine Mayor Buckbee recognized the liaisons working on the Acorn Creek subcommittee, but requested input on the process. Council member Burgstahler suggested that Mayor Buckbee take his place on the subcommittee. Mayor Buckbee will do so, time permitting. Animal Control Ordinance The City Council reviewed the newly adopted animal ordinance of the City of Circle Pines. Council member Wilharber advised that he would like to look at other cities ordinances regarding animal control, as he felt the Circle Pines animal ordinance may be to restrictive for Centerville. Motion by Burgstahler, second by Wilharber to table further discussion of an amended animal control ordinance until examples from other cities can be reviewed by the Council, motion carried unanimously. Re8ional Park Nature Center - Ground Breakina Council member Wilharber noted that he attended the Regional Park Nature Center ground breaking in the Regional Chain of Lakes County Park adjacent to Centerville. He noted that a bald eagle was on display and that a paragon falcon was released in the park. Wilharber also noted that in his conversations officials, it appeared that Anoka County was interchange at the Main Street and 35W crossing. with County pursuing an Acorn Creek - Assessment Roll Ado~tion Motion by Burgstahler, second by Pelton to adopt roll for the municipal sewer and water extension Creek, motion carried unanimously. the assessment through Acorn A copy of the assessment Clerk/Administrator. roll is on file with the Tanker - Installation of Warnina Liahts The City Council expressed confusion as to the need for lights on the tanker. Motion by Wilharber, second by Buckbee to table the approval of a " City Council Meeting Minutes October 28, 1992 page ten bid for warning lights on the tanker on tile more information can be received regarding the requirements from regulatory agencies, etc., motion carried unanimously. CONSENT AGENDA Motion by Burgstahler, second by Wilharber to approve the following consent agenda items: - Canvas of ballots A special meeting shall be held on November 4, 1992 to canvas votes from the November 3, 1992 election; Anoka County Community Action Program Community Develo~ment Block Grant FundinR A letter shall be sent to agency informing them that a decision has not yet been made regarding the allocation of Centerville's Community Development Block Grant Funds; Lead and CODDer Rules, Radon Seminar - Public Works Per the recommendation of the Public Works Direction, Dale Larson, Public Works Employee is authorized to attend said seminar; motion carried unanimously. Clerk/Administrator Negotiations with Candidate Mayor Buckbee advised the City Council that negotiations with Ray Siebenaler for the position of the Centerville Clerk/Administrator appear to be going very well. Community DeveloDment Block Grant Funding The City Council asked that this issue be placed on a future agenda, to include the dollar amount allocated to Centerville. Part Time Clerical - Extension of Em9loyment Motion by Burgstahler, second by Pelton that per recommendation of the Deputy Clerk, Mona Espe's position as time clerical shall be extended through December 31, 1992 cost not to exceed $715.00, motion carried unanimously. the part for a PAYMENT OF CLAIMS Motion by Buckbee, second by Burgstahler to approve the payment of claims of the City of Centerville; with the adjustment of the final pay estimate to Ro-So Contracting, Inc. for the Center Hills, Second Addition from $37,441.93 to $33,441.93 as agreed upon earlier in the meeting; City Council Meeting Minutes October 28, 1992 page eleven Council member Burgstahler will contact Ehlers and Associates for clarification on how the Ehlers and Holmes and Graven fees are determined, motion carried unanimously. Motion by Pelton, second by Dario to approve the current payment of claims of the Centennial Fire District, requesting clarification of how the wages of the Fire Chief relate to the $23,796.82 payment to the City of Lino Lakes, motion carried unanimously. ADJOURN Motion by Burgstahler, second by Buckbee to adjourn the meeting, motion carried unanimously. Meeting adjourned at 9:20 p.m. Respectfully submitted, Tamara H. Hiltz-Miller Clerk/Administrator RECf~If)'fS AND DISBl..JR~3EMEj~T~3 ..... O(:~'l"(]BER 1.5 "":::::3 -, :,..j:...,'.1 .,:.. 'm):! ........... .,:~ BALANCE IN GENERAL FUND AS [}C: 'r [} E'~ E: F~ C'Ii::'- \....[ .1. ::)" .'1. ':?C.;i:';? r-:;:EP'::IPT~; Earl Halley - sewer utility bill Registered Abstract.- Assess. search Minnesota Title - Assess. search Title Research Svcs. - Assess. search R & R Leasing Inc.-developers impro- vements for CH II Sandra Heineman - dog license #582 Consumers - 2nd Qtr. past due payments Howard Bohanon Homes - BP 92-84 Consumers - 3rd Qtr. 1992 Utility charges Treasurer, Anoka County - Sept. fines Consumers - 3rd Qtr. Utility charges Centennial Fire Dist. - 3rd Qtr. 1992 Depreciation monies Steve Marcello - sewer acct. #83 26.00 Steve Marcello - 1987 St. Reassessment 1,980.52 Consumers - 3rd Qtr. 1992 Utility charges 4,656.82 Cashed CD #1559 & put into Gen. Fund 143,399.74 Checking Acct. ---------- $ 32.00 10.00 10.00 10.00 17,750.00 10.00 315.83 121.50 5,650.73 2,637.80 6,755.98 1,810.50 DISBURSEMENTS - Checks #5794 - #5837 Check #5805 Voided out Carol Zoff Pelton - Oct. council salary $ Tom Darion - Oct. council salary Bob Burgstahler - Oct. council salary Tom Wilharber - Oct. council salary John Buckbee III - Oct. council salary State Treas, Surplus Property Fund Maguire Iron Co. - Yearly inspection of water tower Rivard Electric Co. - Svce. call H20 tower Bacons Elec. Co. - Emergency call for well pump Payless Cashways - paint for lift stn. #1 Industrial Chem. Labs - chemical for sewer blockage General Repair Service-lift stn. repair #1 US West - Park bldg. phone Crysteel Dist. Inc.-snow plow blade for blue truck H & L Mesabi - snow plow blade/dump truck 78.50 78.50 78.50 58.50 161.61 27.35 895.00 89.90 665.00 84.69 108.61 647.05 30.79 95.85 207.82 '$:1. ()~~:: , .1. ~~IC~ n ti.l 185,177.42 $288,328.23 DISBURSEMENTS - CONTINUED October 15 - 28, 1992 Page tvvo Ehlers & Assoc. Inc.-svcs. in connection $ 4,500.00 w/lease purchase for City Hall Fire Bldg. Biz Mart - envelopes for calendars Recycling promotion Northern States Power- Oct. street lighting 807.99 Press Publications-Hearing '87 St.,bids 43.00 Mound Trl. improvement Dennis Zerwas Jr.-tape Oct. 14 meeting Mona Espe-salary 10/12 thru 10/22/92 Robert Barron-maint. salary 10/12 -10/23/92 Orville Hughes-maint. salary 10/12-10/23/92 Dale Larson-maint. salary 10/12-10/23/92 Sanna Buckbee-salary 10/12 -10/22/92 Mavis Solheid-salary 10/12 -10/22/92 Babcock, Locher, Neilson, & Mannella September legal fees Criminal fees 773.96 General City issues 78.96 Harstad/Centerville Hts. 63.00 City Festival issues 14.00 Annexation issues 35.00 '87 St. project 14.00 Centerhills III 14.00 Centerhills I 10.50 Centerhills II 10.50 Maier Stewart & Assoc. Engineering Svcs. Centerhills II Fire/Bldg. Fund Well #2 Centerhills III Storm Sewer Center Oaks Ditch Mound Trl. Imp. Acorn Creek Fire/Bldg. Fund Muni. Well #1 Inc. 8/30 - 9/26/92 325.65 429.27 3,470.43 11,422.77 2,146.12 273.96 1,985.37 11,291.32 2,415.00 965.53 Carlstrom Group-City Hall/Fire Bldg. ,OUt of court settlement Metro Paving Inc.-Mound TrI. Imp. Ro-So Contracting Inc.-Final pay estimate for construction of Sanitary sewer, water main, streets, storm sewer in Centerhills II Ro-So Contracting Inc.-Partial pay est. #3 for CenterhiIls III 94.67 13.85 307.75 113.37 462.87 212.64 373.39 426.49 1,542.42 34,725.42 1,360.00 4,060.10 37,441.93 103,423.39 DISBURSEMENTS - CONTINUED October 15 - 28, 1992 Page three E. H. Renner & Sons-repairs to Muni. Well #1 Midwest Gas Co.-gas utilities 9/21-10/21/92 Park Bldg. $14.52 US West - hall phone City of Circle Pines-refund of excess Police State Aid Tamara Miltz-Miller-salary 10/12-10/22/92 Metro. Waste Control Comma - August SAC charges Metro. Waste Control Comma September SAC charges Dale Larson-reimb. for 3 rolls weather stripping for lift # 1,2 Orville Hughes - Bonus for PW Direct. Northern States Power Co.-electric utilities 8/28 - 9/30/92 Holmes & Graven - services rendered for the issuance & sale of GO Water Bond 1992, $2,028.10 Services rendered for the issuance & sale of GO Imp. Bond Acorn Creek CH III, $2,036.00 Telephone transfer from General Fund Fire Equip. Fund to Savings Acct/ Fire Equip. Fund Balance in General Fund as of Oct. 28, 1992 4,940.91 112.27 126.54 2,085.60 756.74 4,158.00 2,079.00 18.90 200.45 550.71 4,064.10 6,523.35 $218,833.52 $69,494.71 Pursuant to due call and notice thereof, the Centerville City Council held a special meeting on Tuesday, October 27, 1992 at City Hall. The purpose of the meeting was to hold a joint working session with the Park and Recreation Commission and the Planning and Zoning Commission to discuss park facilities and location in the Northeast Quadrant of the City of Centerville. Mayor Buckbee called the meeting to order at 7:10 p.m. Present: Wilharber, Pelton, Burgstahler, Dario. Other present were: Park and Recreation Committee members Dixon, Reisdorfer, Navin, Drilling and Larson; Planning and Zoning Commission Chairperson Tourville; City Attorney, Greg Hellings. Council member Burgstahler introduced the meeting noting that the City Council can not feasibly discuss the proposed plat for the Acorn Creek Development until it is known if there will be park land, location and how large would be. He noted that park land can be acquired from a willing seller or through eminent domain proceedings. He further noted that while he was not recommending eminent domain, it was an option and the City should be aware of the proceedings. Greg Hellings, City Attorney explained that eminent domain can be used if the City is acquiring the land for a public purpose. He noted that a park is a public purpose. Mr. Hellings explained the eminent domain process. He noted that the disadvantage would be the cost to the City. He advised that the "City would have to pay for the Commissioners fees, the City's appraisal, the property owner appraisal (up to $500), attorney fees and staff time. Commissioners receive $200 per day and the Commission Chairperson receives $400 per day. Commissions usually take four to seven days for preparation time. It was Mr. Hellings recommendation that if the difference in price on a property is between $5,000 and $10,000, a settlement would be appropriate versus eminent domain proceedings. Mr. Hellings further suggested that the City obtain an appraisal prior to beginning any possible eminent domain proceedings to see if the asking price of the seller is within the ball park. Ken Vanderbeek, 6892 Centerville Road was present at the meeting. Mr. Vanderbeek advised that he has worked with Gerald Rehbein on the proposed Acorn Creek project. He noted that it has been suggested that Central Park be expanded versus placing a large park in the Northeast Quadrant of the City. Park and Recreation Committee member Reisdorfer commented that if Central Park could be enlarged with a Centerville Road access, Meeting Miwltes Joint Meeting October 27, 1992 page two another soccer field and playground equipment could be constructed. It appeared to be his opinion that the City can not repeat the Water Tower Park playground equipment installation in every park. Park and Recreation Committee member Larson noted that the City still needs smaller parks. Local kids need a place to play. It keeps them off the streets. Trails interconnecting the parks will help make the smaller parks accessible to all. Maybe the park in the Northeast Quadrant could have a small shelter and a picnic type area versus playground equipment. Council member Pelton advised that she would not be in favor of putting a smaller neighborhood park (versus a large City park) in the Northeast Quadrant unless the City could obtain all of the Drewlo/LaMotte property adjacent to Central Park. She further recommended that at a minimum the City utilize it's option to take 10% of the Acorn land area as park dedication. The land if, obtained at the time of development, is at no cost to the City. Pelton noted that the Acorn Creek development is going to be marketed as estate type housing. A park is a nice buffer area. New home owners may see a park area as an amenity. Mr. Vanderbeek advised that it is his understanding that the Developer and Builder of Acorn Creek have agreed that they need a four acre park for marketability. It is further his understanding that the location of the park will depend upon the location of the ponding area and whether the ponding area is wet or dry. Council member Burgstahler advised that what ever decision the City makes, it will be forever. Personally he would rather see the land stay rural, reality is that someday all of the land will be developed to the north. He noted that he would rather see one larger park in the Northeast Quadrant than several smaller ones. Burgstahler observed that it appears to be the consensus that most persons want a park in the Northeast Quadrant. It the City does not take advantage of the land park dedication with Acorn Creek it may be a while before the City has another opportunity. The residents he has talked to would rather see park land versus a monetary park dedication. Burgstahler continued that the next issue is the ponding. Will it be wet or dry, where will it be trees be preserved? He noted that the Developer appear to have some of the same objectives with this amenities are need to market higher value homes. issue of the and can the and the City development, Meeting Minutes Joint Meeting October 27, 1992 page three Park and Recreation Committee member Drilling advised that the Committee has looked at the land on Acorn Creek and questions its feasibility. It appeared to be the consensus of those present that they did not wish to pursue eminent domain in the acquisition of the Moore property for park land. It further appeared to be the consensus of those present to pursue acquisition of park land adjacent to Central Park. Park and Recreation Committee member Navin left the meeting at 8:10 p.m. Motion by Burgstahler, second by Pelton to authorize Council member Wilharber to approach the Drewlo/LaMotte estate to inquire as to their interest to sell the property adjacent to Central Park to the City of Centerville, motion carried unanimously. Council member Burgstahler noted that the next issue is the pond. He noted that Council member Pelton and himself are serving on the Acorn Creek subcommittee. He noted that both Pelton and himself will no longer be in office as of January 1, 1993. He suggested that he could step down from the subcommittee if a continuing Council member would like to take his place. Mayor Buckbee volunteer to replace Council member Burgstahler, contingent upon his schedule allowing attendance. Motion by Burgstahler, second by Dario to direct the Acorn Creek subcommittee to meet to discuss the location of the pond, type of pond, tree preservation and other related plat issues, motion carried unanimously. Council members advised that they would update the Park and Recreation Committee and request their input. All persons present appeared to agree that the meeting was very instrumental in opening up communication between the Council, Committee and Commission. It appeared to be the consensus that meetings such as this should continue in the future. Motion by Dario, second motion carried unanimously. by Wilharber to adjourn the meeting, Meeting adjourned at 8:40 p.m. Respectfully submitted, Tamara M. Miltz-Miller Clerk/Administrator Pursuant to due call and notice thereof the City Council of the City of Centerville held emergency meeting on Monday, October 19, 1992 at the City Hall. The purpose of the meeting was to interview a candidate for the Clerk/Administrator position. Mayor Buckbee called the meeting to order at 6:10 p.m. Present: Burgstahler, Dario, Pelton, Wilharber. The meeting was originally scheduled and announced at the October 10, 1992 City Council meeting to be a special meeting to interview a fourth candidate to be considered for the Clerk/Administrator position. The candidate being Roger Winberg. In error, the notice for the meeting was not posted by City Staff. After consultation with the City Attorney it appeared to be the consensus of all parties that to re-schedule the special meeting would be a hardship to the City of Centerville due to the limited time frame on which to have the new Clerk/Administrator actively serving the City. Thus, considering the hardship in re- scheduling this meeting is deemed an emergency meeting by the Centerville City Council. The City Council interviewed Roger Winberg for the position of Clerk/Administrator. Motion by.Burgstahler, second Wilharber to offer the position of Clerk/Administrator to Ray Siebenaler for a salary of $36,000 and that the Mayor and the Employee Review Board are authorized to negotiate appropriate benefits, motion carried unanimously. Motion by Pelton, second by Wilharber that due to the difference in experience and qualifications should Ray Siebenaler not accept the position of Clerk/Administrator, the position shall be offered to Roger Winberg for a dollar amount of $28,500.00, the Mayor and the Employee Review Board are authorized to negotiate benefits, motion carried unanimously. Motion by Wilharber, second motion carried unanimously. by Buckbee to adjourn the meeting, Meeting adjourned 7:32 p.m. Respectfully submitted, Tamara M. Miltz-Miller Clerk/Administrator Pursuant to due call and notice thereof the City Council of the City of Centerville held a public hearing on Wednesday, October 14, 1992 at the City Hall. The purpose of the public hearing was to hear all persons present regarding the Reassessment of Non- Petitioners for the 1987 Street Reconstruction Project. Mayor Buckbee called the public hearing to order 7:04 p.m. Present: Burgstahler, Dario, Pelton, Wilharber. It was noted that three properties did not submit petitions. One property owner choose not to participate and two property owners can not be located. No audience members were present at this public hearing. Motion by Burgstahler, second by hearing, motion carried unanimously. 7:07 p.m Dario to adjourn the public Public hearing adjourned Pursuant to due call and notice thereof the City Council of the City of Centerville held their regular meeting on Wednesday, October 14, 1992 at the City Hall. Mayor Buckbee called the meeting to order 7:08 p.m. Present: Burgstahler, Dario, Pelton, Wilharber. MINUTES Motion by Buckbee, second by Pelton to approve the September 9, 1992 meeting minutes with the following correction: Page One, Paragraph Two regarding the approval of the July 22, 1992 meeting minutes. The correction on the July 22, 1992 meeting minutes should read: "Page Two, Paragraph Five: Now Reads: "Motion by Pelton, second by Wilharber to table discussion. . . " Amend to Read: "Motion by Pelton, second by Daria to table discussion..." motion carried unanimously. APPEARANCES Sheriff Ken Wilkenson of the Anoka County Sheriff's Department Sheriff Ken Wilkenson of the Anoka County Sheriff's Department appeared before the City Council to give an annual update. Sheriff Wilkenson noted that the relationship with the Circle Pines/Lexington Police Department is excellent. He meets with Chief Dave VanBurkleo on a regular basis and continues good lines of communication. He updated the City Council on items such as criminal investigation, special services, cooperative under cover drug enforcement efforts, drug dealer forfeiture money, canine unit and gangs in Anoka County. p CITY COUNCIL MEETING MINUTES OCTOBER 14, 1992 PAGE TWO Mayor Buckbee asked if the Anoka County Sheriff's Department could provide additional services to the cities within the County with some flexibility. Sheriff Wilkenson noted that additional patrol etc., could be agreements. Sheriff Wilkenson Sheriff's Department does provide seven cities within Anoka County. additional services such as facilitated with contractual noted that the Anoka County contractual patrol services to Walter Neumann, Centerville's Circle Pines/Lexington Police Department Liaison, updated the City Council on the upcoming CAT program. He reminded citizens that appropriate complaint procedures would be by contacting City Hall or Mr. Neumann and that all complaints must be notarized. He advised that if a complaint is taken over the phone the individual must eventually sign a statement saying that the complaint has been recorded correctly. He noted that the Circle Pines/Lexington Police Department spent 520 hours in Centerville during the month of September. He also noted that the Police Department now has an abuse policy in effect. OLD BUSINESS Peltier Lake Drive Culvert Crossing Council member Pelton suggested advising the appropriate agencies that it would not be feasible for the City of Centerville to reconstruct the Peltier Lake Drive culvert unless they were to receive approval that would facilitate the up stream Flood Plain Reduction Project. Mayor Buckbee suggested that it may be to the benefit of the City to complete the Peltier Lake Drive Culvert Project and the Flood Plain Reduction Project together as a package versus just spending money on the Peltier Lake Drive culvert issue and not completing the Flood Plain Project. Council member Burgstahler noted that the Peltier Lake Drive Culvert Project is driven by the Department of Natural Resources, not the Rice Creek Watershed District. Although, the Rice Creek Watershed District is holding up the flood plain reduction project until the Department of Natural Resources is satisfied. He noted that the City may have to revisit with the Anoka County Highway Department to assure funding for the Main Street culvert reconstruction. He suggested that it may be easier to do the two projects separately. He noted that the Peltier Lake Drive Culvert Project appeared to be easier administratively. He also suggested that it would be possible for the City to complete CITY COUNCIL MEETING MINUTES OCTOBER 14, 1992 PAGE THREE plans for the Peltier Lake Drive culvert at this time, treating it as a separate project, but to not complete the construction of the Peltier Lake Drive culvert until the City receives Rice Creek Watershed District approval of the Flood Plain Reduction Project. At such time the Peltier Lake Drive culvert improvement and the Flood Plain Reduction Project could be constructed at one time. Motion by Pelton, second by Buckbee to direct City Staff to research previous information received regarding time frames and financial projections for the Peltier Lake Drive Culvert Project, and that this shall appear on the next appropriate agenda, motion carried unanimously. Acorn Creek Regarding the municipal sewer and water easements it appears that they are in the process of being approved by the City Attorney and recorded at Anoka County. The City Staff has not yet received a Minnesota Pollution Control Agency permit for the project. Regarding the Preliminary Plat, the City Council appeared to agree that currently the major issue appears to be where to locate a park in the northeast quadrant of the City. Motion by Pelton, second by Burgstahler to coordinate a joint meeting between the City Council, the Park and Recreation Committee and the Planning and Zoning Commission; the purpose of the meeting will be to discuss the future location concept program of a park in the northeast quadrant of the City of Centerville; the City Attorney shall also be asked to attend to address any legal concerns, motion carried unanimously. Center Hills - Third Addition It was anticipated that a partial pay estimate would be available at this meeting for consideration by the City Council. John Stewart, City Engineer, was present at the meeting and advised that the contractor, as of today, had not yet completed the appropriate paper work. He also advised that the contractor is working towards placing one lift of black top on the development this year. Center Hills - Second Addition The developer for the Center Hills, Second Addition, has requested that the City Council consider a reduction in letter of credit for the developer responsibility items. It appears that eleven lots on the development remain without sod and only two of the required six lots have a sidewalk completed on them. CITY COUNCIL MEETING MINUTES OCTOBER 14, 1992 PAGE FOUR The City Engineer also noted that the developer continues to be responsible for street sweeping. Motion by Burgstahler, second by Wilharber to release a letter of credit number 09-92 in the amount of $64,935.00 if replaced by an escrow by the developer in the amount of $17,750.00 which shall be held for boulevard trees, sod, sidewalk, street sweeping and other landscaping, motion carried unanimously. Municioal Well Number Two Motion by Burgstahler, second by Buckbee that per the recommendation of the City Engineer the City Council authorizes partial pay estimate number three to E.H. Renner and Sons, Inc. for municipal well number two in the amount of $11,847.90 minus a retainage of $605.00 for a disbursement amount of $11,242.90, motion carried unanimously. Council member Pelton inquired as to who was responsible for the restoration on this project. City Engineer advised that Ro-So Contracting closely with the project and would be restoration. Inc., is working responsible for Mr. Stewart also advised that the items remaining to be completed on municipal well number two project is the purchase and installation of a pump, the purchase and installation of pump controls and the purchase and installation of a pitless adaptor. It is his recommendation and per the advise of the City Attorney that the purchase and installation of the pump and the purchase and installation of pump controls be advertised for bid. It is further his recommendation that due to the time of year and the work to be completed that the work to be completed that a change order be approved for E.H. Renner for the purchase and installation of a pitless adaptor and that bids be opened on November 5, 1992. Motion by Pelton, second by Dario to authorize City Staff to work with the City Engineer to advertise for bids for the purchase and installation of the pump and the purchase and installation of pump controls for municipal well number two; said bids shall be opened on November 5, 1992 and to authorize the Mayor to sign a change order for E.H. Renner and Sons, Inc. for municipal well number two for the purchase and installation of a pit less adaptor for a dollar amount not to exceed $12,000.00; motion carried unanimously. The City Engineer also advised that the regarding the trees CITY COUNCIL MEETING MINUTES OCTOBER 14, 1992 PAGE FIVE within the County right-of-way contractor tried to move the water road to fit around the newly plant no additional cost to the City. at 1873 Main Street, the lines closer to the County trees as it appears to be at Center Oaks Ditch Maintenance Proiect John Stewart, City Engineer, advised that a punch list has been given to the contractor regarding low spots in the ditch on the north side of Center Oaks Development. He also noted that restoration work is not yet complete. He noted that it would be nice for the ditch to be better than it is, but it would never be completely dry and more puddles do occur over time with sedimentation. Center Street Crack Fillin~ The City Council considered the bid from American Paving and Construction Company for crack filling longitudinal cracks on Center Street between Pheasant Lane and Centerville Road. It is the recommendation of the Public Works Director to accept the bid. It was noted that in reviewing the bid the City Engineer made the following comments regarding the proposal: a.) Include "rout out all cracks to 3/4" X 3/4..... b.) How many linear feet of crack? c.) Looks satisfactory. d.) Amend to read: "Fill all cracks with hot pour KOCH 3405 hot pour rubber." e.) Should be a three year warranty as we have done in the past with previous projects. The City Council expressed concern regarding spot projects, the possibility that the road is currently under warranty from other crack filling projects and that no quantity estimate has been yet submitted with the bid. Mr. Stewart advised that he has not physically reviewed the street and is not aware of why the Public Works Director would separate this section from all other streets within the City. Motion by Burgstahler, second by Engineering Liaison the authority filling after review of the road way dollar amount not to exceed unanimously. Buckbee to authorize the to award the bid for crack by the City Engineer for a $1,500.00, motion carried L'Allier Estates Pedestrian Access Across Clearwater Creek to the Centerville Elementary School CITY COUNCIL MEETING MINUTES OCTOBER 14, 1992 PAGE SIX Council member Pelton noted that in a letter from Chief Dave VanBurkleo dated October 5, 1992 the Chief expresses concern with regard to the safety of walking on Main Street and the possibility of routing some of the pedestrian traffic on an alternate course. Council member Pelton noted that Lot 7, Block 1 L'Allier Estates has not yet been sold and if the City continues to need an easement through that area for municipal water extension to the west side of Clearwater Creek. She noted that if the lot were purchased and utilized for a pedestrian walk way it would probably be one to two years before a bridge were obtained to utilize the alternate route. She also noted that this lot could make a nice neighborhood quiet area or tot lot. Council member Pelton suggested that the City Council could utilize Tax Increment Financing for purchasing the lot. She noted the possibility of obtaining grant monies through the Metropolitan Council for such a project in connection with other pedestrian walkway projects and also suggested that there may be financial assistance from other agencies such as Anoka County and the Centennial School District. Council member Pelton noted that when the creek is dry that several children utilize this as a short cut anyway. A copy of the letter from Chief VanBurkleo, dated October 5, 1992, is on file with the Clerk/Administrator. Council member Burgstahler remembered that he was originally not in favor of the proposal of a trail and bridge due to maintenance expense. For example clearing the area in the winter from snow and ice. He felt that the issue could be a long term goal of the City, but if the goal is to be achieved the property needs to acquired shortly. He noted that he has seen other developments in other communities with bridges. He noted that the walkway has the support of the Centennial School District and appears to have the support of the Circle Pines/Lexington Police Department. He advised that Tax Increment Financing monies are available and that the purchase of the land could be a long term asset. He suggested that City may regret not purchasing the lot five to ten years from now if it is not done at this time. Council member Dario expressed concern about regarding the seclusion a possible gathering after school and concern of keeping the area ice. the safety factor place for trouble free of snow and Motion by Buckbee, second by Wilharber to request member Pelton work with City Staff to put together a a proposed pedestrian access across Clearwater Centerville Elementary School through Lot 7, Block 1 that Council package for Greek to the L'Allier CITY COUNCIL MEETING MINUTES OCTOBER 14, 1992 PAGE SEVEN Estates and the packet shall include legal implications, the price of the property, the financing of the project (for examples Tax Increment Financing, etc.), Park and Recreation opinion and participation level in the project, citizen input and support from the Centennial School District, motion carried unanimously. Clerk/Administrator Position Update It was announced that a special meeting will held Monday, November 19, 1992, 6:00 p.m. at the Centerville City Hall to re- interview a fourth candidate, Roger Winberg, from the City of Anoka. St. Genevieve's Church - Hold Harmless and Snow Storage Agreement The St. Genevieve Church advised that they are willing to sign a Hold Harmless Agreement requested by the City Council for the use of the street right-of-way area for a paved church parking area with exception of the final sentence regarding snow storage. The final sentence reads as follows: "St. Genevieve also hereby agrees to allow the City of Centerville use of this boulevard area during the winter months for any necessary snow storage required by the City of Centerville." ~ It appeared to be the consensus of the City Council that the wording in the last sentence may be to strong. Motion by Burgstahler, second by Pelton to request that a City Representative speak to the St. Genevieve Church explaining that the City will only be storing the snow in the boulevard area which occurs by the action of the snow plow plowing Sorel Street and that no additional snow shall be brought into the area; further request that the City Staff re-draft the Hold Harmless Agreement changing the wording with regard to storage so that it is clearer to all parties, motion carried unanimously. Ado~tion of Re-Assessment Role of Non-Liti~ants of the 1987 Street Reconstruction Proiect Motion by Burgstahler, second by Buckbee to adopt the reassessment role of the non-litigants of the 1987 Street Reconstruction Project based upon a fifteen (15) percent reduction figure; AYE Buckbee; AYE - Burgstahler; AYE- Dario; AYE - Wilharber; NAY - Pelton, motion carried. A copy of the assessment Clerk/Administrator. roll is on file with the Public Works Director Bonus Motion by Wilharber, second by Burgstahler that for the appreciation of the City Council to Orville Hughes for working as CITY COUNCIL MEETING MINUTES OCTOBER 14, 1992 PAGE EIGHT the part time Centerville Public Works Director during the interim period until a full time Public Works Director can be employed that the City Council grants a bonus to Mr. Hughes in the amount of $232.00, motion carried unanimously. Carlstrom Group Small Claims Court Settlement Motion by Burgstahler, second by Buckbee to approve an out of court settlement in the amount $1,360.00 to cover the costs of a Remodel Versus New Build Report that the Carlstrom Group completed for the City of Centerville, to include the cost filing fees in Small Claims Court, motion carried unanimously. It was noted that Mr. Carlstrom had originally requested an additional $5,000.00 from the City of Centerville for work he had completed with regard to the municipal building project. Lake Sanitation - Volume Base Billin2 Motion by Buckbee, second by Burgstahler to direct the Clerk/Administrator and Solid Waste Liaisons to make it known to Lake Sanitation that the City of Centerville does not want to place a restriction on the number of pounds on each container as this does not appear to be a part of the original agreement with the City of Centerville regarding volume based billing; It is the understanding of the City of Centerville that the containers shall be limited to 30 gallons each; and Lake Sanitation is requested to correct the stickers appropriately, motion carried unanimously. Council member Pelton suggested that may be the City Council could readdress the pound issue when the Lake Sanitation contract is next up for renewal. 1990 Census The Clerk/Administrator advised that the official census books are now out and would that the City Hall does have a copy on file for public viewing. Common Grounds The Clerk/Administrator noted that the Police Common Grounds Committee is moving positively and that three dates have suggested for meeting to try to address the issue. PAYMENT OF CLAIMS Motion by Buckbee, second by Burgstahler to approve the current payment of claims for the City of Centerville except for the check to Howard Bohanon for the release of escrow in the amount of $2,300.00, said check shall be release contingent upon and CITY COUNCIL MEETING MINUTES OCTOBER 14, 1992 PAGE NINE subject to approval of final work to be completed, said approval shall be made by Mayor Buckbee, motion carried unanimously. The City Council noted concern that there appeared to be no payments to the City Council on this receipts and disbursements, and that this usually done the first meeting of the month. Motion by Dario, second by Pelton to approve the current payment of claims of the Centennial Fire District, motion carried unanimously. ADJOURN Motion by Buckbee, second motion carried unanimously. by Pelton to adjourn the meeting, Meeting adjourned 9:20 p.m. Respectfully submitted, Tamara M. Miltz-Miller Clerk/Administrator RESOLUTION A RESOLUTION AUTHORIZING ENTRY INTO A JOINT POWERS AGREEMENT IN THE FORM OF A DECLARATION OF TRUST ESTABLISHING AN ENTITY KNOWN AS "MINNESOTA MUNICIPAL MONEY MARKET FUND" AND AUTHORIZING PARTICIPATION IN CERTAIN INVESTMENT PROGRAMS IN CONNECTION THEREWITH WHEREAS, Minnesota Statutes Section 471.59 (the Joint Powers Act) provides among other things that governmental units, by agreement entered into through action of their governing bodies, may jointly or cooperatively exercise any power common to the contracting parties; and WHEREAS, the Minnesota Municipal Money Market Fund was formed in October 1990 pursuant to the Joint Powers Act by the adoption of a joint powers agreement in the form of a Declaration of Trust by a group of North Dakota Municipalities acting as the Initial Participants thereof; and WHEREAS, the Declaration of Trust has been presented to this board and WHEREAS, the Declaration of Trust authorizes municipalities of the State of Minnesota to adopt and enter into the Declaration of Trust and become Participants of the Fund. WHEREAS, this Council deems it to be advisable municipality to adopt and enter into the Declaration of become a Participant of the Fund for the purpose of investment earnings accruing to each; and for this Trust and the joint WHEREAS, this Council deems it to be advisable for this municipality to make use from time to time, in the discretion of the officials of the municipality identified in Section 2 of the following Resolution, of the Fixed-Rate Investment Program available to Participants of the Fund. NOW, THEREFORE, BE IT RESOLVED AS FOLLOWS: I '- Section 1. This municipality shall join with other municipalities in accordance with the Joint Power Act by becoming a Participant of the Fund and adopting and entering into the Declaration of Trust, which is adopted by reference herein with the same effect as if it had been set out verbatim in this resolution, and a copy of the Declaration of Trust shall be filed in the minutes of the meeting at which this Resolution was adopted. The treasurer of this municipality is hereby authorized RESOLUTION Page Two to take they may of this adoption such actions and execute any and all such documents as deem necessary and appropriate to effectuate the entry municipality into the Declaration of Trust and the thereof by this municipality. Section 2. This municipality is hereby authorized to invest its available monies from time to time and to withdraw such monies from time to time in accordance with the provision of the Declaration of Trust. The following officers and officials of the municipality and their respective successors in office each hereby are designated as "Aut.horized Officials" with full powers and authority to effectuat.e t.he investment. and withdrawal of monies of this municipalit.y from time to time in accordance with the Declaration of Trust and pursuant to the Fixed-Rate Investment Service available to Participants of the Fund: Tamara M. Miltz-Miller Printed Name Clerk/Administrator Title John C. Buckbee III Printed Name Mavor Title The treasurer shall advise the Fund of any changes in Authorized Officials in accordance with procedures established by the Fund. Section 3. The Trustees of the Fund are hereby designated as having official custody of this municipality's monies which are invested in accordance with the Declaration of Trust. Section 4. State banks, national banks, and thrift institutions located either within or without the State of Minnesota which qualify as depositories under Minnesota law and are included on a list approved and maint.ained for such purpose by the Investment Advisor of the Fund are hereby designated as depositories of this municipality pursuant to Minnesota Stat.utes Section 118.005 and monies of this municipality may'be deposited therein, from time to time in t.he discret.ion of t.he Authorized Officials, pursuant to the Fixed-Rate Investment Service available to Participants of the fund. J I RESOLUTION Page Three It is hereby certified that Centerville duly adopted the Resolution at a duly convened meeting of the City Council held on the 9th day of September, 1992, and that such Resolution is in full force and effect on this date, and that such Resolution has n been m dified, ame d, or rescinded since its adoption. ATTEST: ~~~A Tamara M. Mi t - 11 r Clerk/Administrator /0- /t/-9:J- Date .,:;,i". RECEIPTS AND DISBURSBMENTS - OCTOBER - 1 - 14, 1992 BALANCE IN GENERAL FUND AS OF OCTOBER 1, 1992 RECEIPTS Registered Abstracters - Imp payoff 7246 Unity Ave. Riccar Heating - Permit #92-53 Minnesota Title Assessment Search Minnesota Title - Assessment Search- Wayne Hanson- Sewer Uti 1 ijyi)oi 11 Kenco Construction Co. - Bldg Permit #92-80 - 1957 73rd St. Plumbing Service Center - Permit #92-40 Riccar Heating - Permits #92-54, #92-55 #92-56 Government Training Service - refund of registration fee - workshop cancelled Julie Martin - Sewer Utility bill Consumers - 2nd qtr. sewer use charges - 2nd qtr. water use charges Storm sewer fees ~lumbing Service Center - Permits #92-41 #92-42 #92-43 Lor i K r en gel - B 1 d g. Perm i t # 9 2 - 81 1956 72nd St. Registered Abstracters - Assessment payoff - 1976 73rd St. Sandberg & Schneider - Assessent search Registered Abstracters - Assessment search Swenson Heating & AIC - Permit #92-57 Frank Zimny - Sewer Assessment payoff Richard Tkaczik Constr. Co. - Bldg. Permit Walter Neumann - purchase two cups Steven Marcello - Assessment payoffs Air Conditioning Assoc. - Permit #92-59 Minnesota Title - Assessm€nt search Lemmons & Lemmons - Assessment payoff 1987 Street Minnesota Title - Assessment search Consumers - 2nd qtr. sewer use charges - 2nd qtr. water use charges Curtis Burns - Application for Variance 7169 West Robin Lane Shari Moore - 2nd qtr. waterj'& sewer bills Heidi Nelson - Dog License #581 R & R Leasing, Inc. - Center Hills 2nd Development :Improvements payoffs Northwest Title & Escrow -Special Assessment payoffs - 7130 Mill Rd. State of Minnesota - Presidential Election Reimbursement J. J. Meyer - water hook-up fee 7130 Mill Rd. $ 7,318.61 $ 50.50 $ 20.00 $ 10.00 $ 4.20 $ 5,124.48 $ 56.00 $ 151.50 $ 85.00 $ 110.00 $ 255.75 $ 9.85 $ 20.00 $ 168.00 $ 75.25 $ 7,318.61 $ 10.00 $ 10.00 $ 15.50 $ 579.27 $ 5,140.33 $ 7.00 $ 558.80 $ 325.50 $ 10.00 $ 1,674.89 $ 10.00 $ 251.15 $ 586.24 $ 150.00 $ 100.00 $ 10.00 $51,230.27 $ 7,262.36 $_ 4 6 9 . 14 $ 1,300.00 $186,840.44 $ 90,478.20 $277,318.64 RECEIPTS AND DISBURSEMENTS PAGE TWO DISBURSEMENTS CONTINUED Oct. 1 - 14, 1992 Firstar Hugo Bank - 3rd qtr. (Sept) Tax deposit for Fed. Soc See & Medicare taxes Mavis Solheid0- Reimbursement for bulk mailing fees for water & sewer utility bills Midwest Gas Co. - Gas Util: Hall - $12.41 Garage - $9.16 - Park Bldg. - $10.78 U. S. West - Hall phone Northern States Power Co.- Sept. street lighting Public Employees Retirement Assoc. - 9-7 thru 9-18-92 PERA Contribution Circle Pines/Lexington Police Dept. - Oct. payment on Police Contract Centennial Fire District - 4th qtr payment on Centennial Fire District Budget Metropolitan Waste Control Comm. - November sewer service charge Mjorud Architectrue - Architectural services thru 9-30-92 & Reimbursable expenses 4-9 - 9-30-92 Mn Dept. of Revenue - 3rd qtr. sales tax on water meters s.old Emerald Office Supply - printer ribbons & batteries$ Quest Data Systems Inc. - Yearly Maintenance fee $ for Utility Billing System Public Employees Retirement Assoc. - Life Ins. Premiums, payroll deductions for M. Solheid S. Buckbee, D. Larson & O. Hughes Anoka County Humane Society - Sept. Animal Control $ C.P. Office Products - carton of white copy paper $ Quest Data Systems Inc. - Sewer & water-bill catds $ Dennis Zerwas Jr. - Tape,City Council Meeting $ Hugo Feed Mill - Supplies fot Public Works & $ City - Park Supplies - $16.04 Trippel ~s Market - Gas for City trucks $ - Batteries for city use $ - water given to residents $ P.C. Tailors - Switch box & printer cables to $ hook up two computers to 1 printer American National Bank~ - 1987 Munciipal Water $ Bond Agent Fees Anoka Electric - 13 Street Lights $ Dan Tourville - 3rd qtr. P & Z Meetings $ Kathy Welk - 3rd qtr.P & Z Meetings $ Katrina Vermeulen - 3rd qtr. P & Z Meetings $ Lloyd Drilling - 3rd qtr. P & Z Meetings $ Alan LaMotte - 3rd qtr. P & Z Meetings $ Steve Dixon - 3rd qtr. Park & Rec Meetings $ Linda Drilling - 3rd qtr. Park & Rec Meetings $ Michael Navin - 3rd qtr. Park & Rec Meetings $ Qale Larson - 3rd qtr. Park & Rec Meetings $ Neil Reisdorfer - 34d qtr. Park & Rec Meettngs $ $ 1,965.82 $ $ $ $ $ 145.12 32.35 128.93 806.57 305.76 $10~82,7.11 $11,021.04 $ 6,561.00 $ $ $ 1,673.00 1,412.41 42.90 $ 9.62 300.00 45.00 114.11 35.15 138.13 11. 54 46.92 118.09 4.99 14.25 62.73 181.98 115.62 30.00 30.00 20.00 20.00 30.00 20.00 20.00 30.00 20~00 30,00 RECEIPTS AND DISBURSMENTS - OCT. 1 - 14, 1992 PAGE THREE DISBURSEMENTS CONTINUED Randy Hagerty - Oct. recycling expense $ Lightning Printing - 2500 3 part receipts $ Mn. Dept of Revenue - 3rd qtr. Sept. State $ Witholding Taxes Doradus Corp. ~ Siren Maintenance quartely bill $ Performance Automotive - Chev Truck Repair $ Orville Hughes - Maintenance Salary 9-21 thru $ 10-9-92 - Park Maint. - $9~92 Mavis Solheid - Clerk Salary - 9-21 thru $ 10-9-92 Dale Larson - Maintenance Salary - 9-21 thru $ 10-8-92 - Park Maintenance - $97.46 Tamara M. Miltz-Miller - Clerk Salary 9-21 thru $ 10-10-92 Sanna Buckbee - Clerk Salary - 9-21 thru 10 - 8 $ 1992 Mona Espe - Clerk Salary - 9-21 thru 10-9-92 $ 462.12 Howard Bohanon Homes - Release of Escrow monies $ 2,300.00 for grading at 1810 Hayfield Rd. Robert Barron - Maintenance Salary - 9-21 thru $ 10-9-92 - Park Maint. - $115.50 Northwest Title & Escrow - Refund on overpayment$ on street & sewer assessments Gilbert Construction Co. - Payment on contract $93,516.00 for Munie~pal Bldg./Fire Station to 10-1-92 Serco Laboratories - Water testing at Municipal Well DCA Inc. - Health Insurance premium for Mavis Solheid - ~ payroll deduction Thierry Chevallier - Fire Dept. pump broke down Tom Mischke - Fire Dept. help when pump btoke down Kathy Mischke -Fir Dept. help when pump broke down E.H. Renner & Sons - Partial pay estimate for City Well #2 Ehlers & Assoc. Inc. - Services in the sale & issuances of Go Imp Bond & GO Water Bond Mettopolitan Inspection Service - 3rd qtr. Plumbing Inspectors Fees, 16 permits @$25.00 Metropolitan Inspection Service - 3rd qtr. Building, Plumbing & Heating permit fees Mn State Treasurer - 3rd qtr. surcharge fees for Bldg. Plumbing & Heating Permits 83.33 514.75 300.00 72.00 178.32 724.48 670.15 489.34 991. 92 516.56 238.22 186.30 help when $ .$ $ $ $ 21.00 60.00 233:86 19.50 21. 00 $11,242.90 $13,057.25 $ 400.00 $10,972.07 $ 526.56 BALANCE IN GENERAL FUND AS OF OCTOBER 14, 1992 $174,167,83 $103,150,81 RECEIPTS AND DISBURSEMENTS - SEPTEMBER 24 - 30, 1992 BALANCE IN GENERAL FUND AS OF SEPTEMBER 24, 1992 RECEIPTS Firstar Hugo Bank - Aug. interest on , General Fund Checking Account $ 503.90 DISBURSEMENTS - Check #5734 Mn Dept. of Revenue.- 3rd qtr. fees for Safe Drinking Water $ 293.00 Sub tot~l' $180,258.44 ADJUSTMENTS Check #5725 Voided out - Check returned for NSF Re-deposlted $6,692.00 ($ 1.10.00) BALANCE IN GENERAL FUND AS OF SEPTEMBER 30, 1992 Petty Cash Checking Account BALANCE AS OF SEPTEMNER 30, 1992 - $122.65 $180,047.54 $ 503.90 $180,551.44 $ 293.00 $18Q,9S0.44 $18ij,840.44 $186,840.44 Pursuant to due call City of Centerville September 23, 1992 meeting to order at Pelton, Wilharber. and notice held their at the City 7:05 p.m. thereof the City Council of the regular meeting on Wednesday, Hall. Mayor Buckbee called the Present: Burgstahler, Dario, MINUTES Motion by Wilharber, second by Dario to table the following meeting minutes: September 2, 1992, September 9, 1992, September 10, 1992 September 16, 1992 motion carried unanimously. APPEARANCES Walter Neumann. Centerville Police Liaison Walter Neumann, Centerville Police Liaison, appeared before the City Council to update the City on Police business. Council member Pelton noted that the Circle Pines/Lexington Police Department budget received by the City of Centerville was very informative. She also noted that the calls to the Waterworks Bar appeared to be decreasing. OLD BUSINESS Acorn Creek Council member Pelton noted that the Park and Recreation Committee met to discuss the location and size of park associated with the Acorn Creek Development. Those recommendations are as follows: 1. Can Gerry work out a deal with Moore's for the back 5 acres of his land and the land his son lives on (total 10 acres) for a reasonable price (fair market value) to be purchased by *see #2. We the Park and Recreation Committee need to be informed of prices, etc. 2. Grading of Moore property park should coincide with grading of Acorn Creek Development. 3. Please contact Neil Reisdorfer as a go-between. 3.5 We would like pedestrian easement from the park to Mill Road through cul-de-sac. 4. If this isn't feasible, we need to be informed, possible land bank may be an option. City Council Meeting Minutes September 23, 1992 page two Ken Vanderbeek, 6903 Centerville Road, Realty Representative for the Acorn Creek Development, advised that he had spoken to Mr. Moore and the property owners appear to not be interested in selling land for park purposes at this time. Mayor Buckbee advised that the maximum end result that he would shoot for at this meeting would be for a sewer alignment across Acorn Creek. He advised that he is not ready to decide other plat issues at this time. He advised that he has concerns with regard to intent of the Comprehensive Plan. He would like to see the trees saved by looking closer at the ponding and notes concern by George Haberman, 7294 Mill Road, regarding an ordinance prohibiting front and back lot lines from both being border by a street. He felt the City is running through these issues quickly and that there were too many of them to make a decision tonight. He advised he has heard concern that the lift station on Peltier Lake Drive may not have the capacity to facilitate the proposed Acorn Creek Development. John Stewart, City Engineer, was available at the meeting. It appeared to be his opinion that the discussion regarding a sewer and water extension could be done without Preliminary Plat approval, but it would set the alignment of 73 1/2 Street. He noted that the Preliminary Plat and the Grading Plan have too many variables to make a decision at this time. He noted that there are answers, but more direction is needed before the conclusions can be made. He noted that the lift station on Peltier Lake Drive does have the capacity to facilitate the proposed Acorn Creek Development with adjustments being made to the equipment (such as installing larger impellers, making a minor adjustment to the pumping apparatus). Council member Burgstahler suggested that it appears to be feasible to do the sewer extension through Acorn Creek to facilitate the Center Hills, Third Addition and he does understand there may be an extra cost to the developer for doing this. He suggested that it may be more difficult to live with predetermined strict zoning knowing areas and he prefers buffers and progression with regard to lot sizes. He suggested that it may be in the City's best interests to involve a planner to review the plat. He noted that if the City and the Developer have some flexibility both can achieve their goals. He appeared to feel that the lots could be worked around the street areas and would be willing to work toward the sewer extension with this in mind. He felt that the issue that may be comprised with regard to the extension of municipal sewer and water are street angles and noted that there is not much room between the collector street and the creek. It appeared to be his opinion that amenities and house sizes were more important issues. "'>;.t. .'. City Council Meeting Minutes September 23, 1992 page three Council member Pelton noted that it was her oplnlon that the intent of the Comprehensive Plan was to increase the value and quality of homes within the City of Centerville. She noted that lot size does not appear to determine the size or quality of homes built on them. She noted that builders covenants and natural amenities make the difference. The development should have character and a sense of specialness. Motion by Burgstahler, second by Pelton to authorize the installation of sewer and water along the route as ~hown by an engineer plan dated September 1992, sheets 13-18; to authorize City Staff, and appropriate officials to enter into contracts necessary to proceed to provide for a change order in the Center Hills, Third Addition 1992 Municipal Water Extension contract with Ro-So Contracting, Inc., for a cost not to exceed $58,317.23; contingent upon: review of the appropriate documents by the City Attorney; that a change in the method of estimating the time for completion to June 30, 1993 be added to the change order; that the time frame for a new road black top reconstruction due to the installation of sewer and water and the time frame for an operational sewer system be determined by City Staff and appropriate officials and met by the developer; upon the appropriate permits being received from the Rice Creek Watershed District, Minnesota Pollution Control Agency, etc., motion carried unanimously. A copy of the Change Order is on file with the Clerk/Administrator with regard to the $58,317.23 change order. Municipal Well Number Two Motion by Buckbee, second by Pelton to approve Change Order Number One per the recommendation of Maier, Stewart and- Associates with E.H. Renner and Sons for the municipal well number two for a net adjustment of $190.00, motion carried unanimously. A copy of the change Clerk/Administrator. order is on file with the Mound Trail Motion by Burgstahler, second by Dario to approve partial pay estimate number one as per the recommendation of the City iH~iH@@f ti@ M@tif@ feV!nll In@,, in the amount of $25,465.25 minus / /~ ./ City Council Meeting Minutes September 23, 1992 page four $1,467.25 retainage for a total disbursement of $23,998.00; it is noted that the muskrat intrusion barrier and the seeding need to be completed on this project, motion carried unanimously. A copy of this Clerk/Administrator. pay estimate is on file with the Center Hills. Third Addition Motion by Wilharber, second by Buckbee that per the recommendation of the City Engineer partial pay estimate number two to Ro-So Contracting, Inc., for the Center Hills, Third Addition, in the amount $89,057.80 minus $11,247.52 retainage for a total disbursement in the amount of $77,810.28, motion carried unanimously. A copy of the partial pay estimate is on file with the Clerk/Administrator. Center Oaks Ditch Partial Pay Estimate Number Two Motion by Buckbee, second by Wilharber to approve partial pay estimate number two Jim Stevens Construction in the amount of $8,278.50 minus $119.25 being retainage for a total disbursement of $8,159.25; is was noted that Council Ditch Liaison Wilharber that a couple of spots remaining lower in the ditch, but other than that it looks pretty good, motion carried unanimously. Municioal Building Motion by Pelton, second by Burgstahler to approve the request of Anoka County Highway Department to grant a request street right- of-way in the northeast corner of the municipal building site contingent upon Anoka County paying for the legal description and recording of the right-of-way, motion carried unanimously. PETITIONS AND COMPLAINTS 1657 Peltier Lake Drive/Water Damage Richard Thompson, 1657 Peltier Lake Drive, appeared before the City Council expressing concern that the property owner to his east has filled in a drainage area. Motion by Dario, second by Buckbee to direct City Staff to write a letter to the property owner who filled in the drainage easement to remove said fill by October 10, 1992 and restore the land with fibrous blanket or sod by October 17, 1992, motion carried unanimously. OLD BUSINESS ~ City Council Meeting Minutes September 23, 1992 page five Clerk/Administrator Position Update Motion by Wilharber, second by Pelton to direct Mayor Buckbee to negotiate a salary and benefit package with Larry Kruse, candidate from Red Lake Falls, with approvals of salary and packages by the Employee Review Board, motion carried unanimously. Ordinance #33-B Flood Plain Draft Amendment to Section 2.3 Regulatory Flood Protection Elevations Motion by Burgstahler, second by Wilharber to adopt an amendment to Ordinance #33-B Flood Plain which would decrease the restriction of building elevation for commercial and industrial buildings within the flood plain from two feet to one foot above the regulatory flood plain, motion carried unanimously. A copy of this amendment is attached to and made a part of these minutes. NEW BUSINESS Tem?orary Clerk/Extension through October/Pay Adiustment Motion by Pelton, second by Buckbee to approve an extension of employment for the temporary part time clerical clerk through October, 1992; to approve an adjustment in salary for the temporary part time clerk from $6.50 per hour to $7.00 per hour retroactive to September 1, 1992, motion carried unanimously. Abatement of Assessment to be reapQlied to Approoriate Property/1990 Municipal Water Extension Motion by Burgstahler, second by Pelton to adopt a Resolution to abate an assessment in the amount of $14,207.73 from: THAT PART OF LOT 2 REV AUD SUB NO 48 LYG WLY OF NLY EXTN OF C/L OF 4TH ST, AS PLATTED IN CENTERVILLE (AKA CENTERVILLE RD); SUBJ TO EASE OF REC PIN NO. 23-31-22-22-0001 to be reapplied to: NW 1/4 OF NW 1/4; OF SEC 24 T31 R22 EX THAT PRT DESC AS FOL: COM AT NW COR OF SD 1/4, 1/4, TH S ON W LINE THEREOF 766 FT TO POB, THE E & PRLL/W N LINE OF SD 1/4, 1/4 260 FT, TH S & PRLL WITH SD W LINE 167.54 FT, TH W & PRLL/W SD N LINE 260 FT TO SD W LINE, TH N ON SD W LINE TO POB; EX RED; SUBJ TO EASE OF REC PIN NO. 24-31-22-22-0001 motion carried unanimously. City Council Meeting Minutes September 23, 1992 page six North Metro Mavors Association Motion by Buckbee, second by Wilharber to give notice to the North Metro Mayors Association that the City of Centerville will be withdrawing participation in 1993, motion carried unanimously. PAYMENT OF CLAIMS Motion by Pelton, second claims of the Centennial unanimously. by Dario Fire to approve the payment of District, motion carried Motion by Burgstahler, payment of claims of the unanimously. second City by Dario to approve the current of Centerville, motion carried ADJOURN Motion by Buckbee, second by Dario to adjourn the meeting, motion carried unanimously. Meeting adjourned 9:05 p.m. Respectfully submitted, Tamara M. Miltz-Miller Clerk/Administrator RESOLUTION 92 - RESOLUTION FOR ABATEMENT AND REASSESSMENT OF 1990 MUNICIPAL WATER EXTENSION PROJECT WHEREAS, the Centerville City Council ordered assessment of the improvment of municipal water extension on April 10, 1991 to: NW 1/4 OF NW 1/4; OF SEC 24 T31 R22 EX THAT PRT DESC AS FOL: COM AT NW COR OF SD 1/4, 1/4, TH S ON W LINE THEREOF 766 FT TO POB, THE E & PRLL/W N LINE OF SD 1/4, 1/4 260 FT, TH S & PRLL WITH SD W LINE 167.54 FT, TH W & PRLL/W SD N LINE 260 FT TO SD W LINE, TH N ON SD W LINE TO POB; EX RED; SUBJ TO EASE OF REC PIN NO. 24-31-22-22-0001 WHEREAS, in error the assessment for the improvement of municipal water extension was placed on: THAT PART OF LOT 2 REV AUD SUB NO 48 LYG WLY OF NLY EXTN OF C/L OF 4TH ST, AS PLATTED IN CENTERVILLE (AKA CENTERVILLE RD); SUBJ TO EASE OF REC PIN NO. 23-31-22-22-0001 versus NW 1/4 OF NW 1/4; OF SEC 24 T31 R22 EX THAT PRT DESC AS FOL: COM AT NW COR OF SD 1/4, 1/4, TH S ON W LINE THEREOF 766 FT TO POB, THE E & PRLL/W N LINE OF SD 1/4, 1/4 260 FT, TH S & PRLL WITH SD W LINE 167.54 FT, TH W & PRLL/W SD N LINE 260 FT TO SD W LINE, TH N ON SD W LINE TO POB; EX RED; SUBJ TO EASE OF REC PIN NO. 24-31-22-22-0001 WHEREAS, the City Council has met and heard and has approved an application to the abatement for the improvement of the following: Construction of municipal water system extension to the following described parcel: THAT PART OF LOT 2 REV AUD SUB NO 48 LYG WLY OF NLY EXTN OF C/L OF 4TH ST, AS PLATTED IN CENTERVILLE (AKA CENTERVILLE RD); SUBJ TO EASE OF REC PIN NO. 23-31-22-22-0001 and; RESOLTUTION 92- page two I WHEREAS, pursuant to proper notice duly given and waived, as required by law, the City Council has met and heard and passed upon all objections to the assessment for the improvement of the following: Construction of municipal water system extension to the following described parcel: NW 1/4 OF NW 1/4; OF SEC 24 T31 R22 EX THAT PRT DESC AS FOL: COM AT NW COR OF SD 1/4, 1/4, TH S ON W LINE THEREOF 766 FT TO POB, THE E & PRLL/W N LINE OF SD 1/4, 1/4 260 FT, TH S & PRLL WITH SD W LINE 167.54 FT, TH W & PRLL/W SD N LINE 260 FT TO SD W LINE, TH N ON SD W LINE TO POB; EX RED; SUBJ TO EASE OF REC PIN NO. 24-31-22-22-0001 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Centerville, Minnesota, that: 1. The original assessment for the extension of municipal water against PID No. 23-31-22-22-0001 as set forth in Centerville City Council meeting minutes payable in annual installments extending over a period of five (5) years, is hereby abated subject to the assessment set forth in this resolution. 2. The proposed assessment, a copy of which is attached hereto and made a part hereof, is hereby accepted and shall constitute the special assessment against the land named therein, and the property therein included is hereby found to be presently benefited by the improvement in the amount of the assessment levied against it. 3. The assessment shall be payable in equal annual installments extending over a period of five (5) years, the first of the installments to be payable on or before the first Monday in January, 1992. Installments shall bear interest at the rate of nine (9) percent per annum from the date of the adoption of the Assessment Roll. To the first installment shall be added interest on the entire assessment from the date of Assessment Roll until December 31, 1992. To each subsequent installment when due shall be added interest for one (1) year on all unpaid installments. RESOLUTION 92- page three 4. The City Clerk shall forthwith transmit a certified duplicate copy of this assessment to the County Auditor to be extended on the proper tax lists of the County and such assessment shall be collected and paid in the same manner as other municipal taxes. rei. Council of the City of Centerville this ;73 // J 1992. ATTEST: ~~~~~~ Tamara M. M 1 z- 11 er Clerk/Administrator RESOLUTION RESOLUTION ORDERING THE IMPROVEMENT OF THE PROPOSED ACORN CREEK DEVELOPMENT WHEREAS, the Centerville City Council met on September 23, 1992 to discuss the extension of municipal sewer and water through the proposed Acorn Creek development; and WHEREAS, Gerald Rehbein, Vice President of R & R Leasing and developer of the proposed Acorn Creek development has verbally requested City Installed Improvements on said development; and WHEREAS, Gerald Rehbein has advised that he will waive his right to appeal; and WHEREAS, Gerald Rehbein has advised that he will waive his right to an improvement hearing; NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF CENTERVILLE, MINNESOTA: Such City Installed Improvement is hereby ordered as verbally requested by Gerald Rehbein, Developer; LET IT FURTHER BE RESOLVED THAT said improvement shall be constructed by Ro-So Contracting, Inc. by change order to the Center Hills, Third Addition and Municipal Water Extension contract bid for a dollar amount not to exceed 25% of the original bid portion of the Center Hills, Third Addition which is $58,317.23. CONTINGENT UPON: - receipt of a signed petition from the developer/owner for the improvement of municipal sewer and water extension through the proposed Acorn Creek development; receipt of dedicated sewer and water easements across said property; receipt of verification of clear title to the developer; legal permission by the property owner to access the property to install municipal sewer and water lines through the proposed Acorn Creek development, to include a hold harmless clause releasing the City of any and all liability for the construction period, to continue perpetually into the future for maintenance purposes; receipt of copies of permit approvals from Rice Creek Watershed District, Minnesota Pollution Control Agency, Minnesota Department of Health and/or other appropriate agencies. page two this Council his 23nd day of September, 1992. RECEIPTS AND DISBURSEMENTS - SEPTEMBER 10 - 23, 1992 BALANCE IN GENERAL FUND AS OF SEPTEMBER 10, 1992 RECEIPTS Rosemary Barett - Dog License #580 Kenco Construction - Bldg. permit #92-77 7239 Twin Lakes Aietiue Registered Abstracters - Asses~ment Search Registered Abstracters - Development Improvement Payoff - 7261 Twin Lakes Ave. Title Research Services Inc. - Assessment Search Mike Carter - Sewer Use charges Construct All - Bldg Permit # 92-78 Riccar Heating - Permit #92-53 Registered Abstracters - Assessment search Jennings DeWan & Anderson P.A. Assessment Search Glen Grimes - Bldg Permit #92-79 Carol Zoff Pelton - City Festival Cups Treas, Anoka County - August Fines City of Circle Pines - Police State Aid Jeffrey Allen - Water service charge Inspection & new wire Tom Wilharber - Filing for Election Mary Jo Helmbrecht - Filing for Election Neil Reisdorfer - Filing for Election Tom Opitz - Filing for Election Leon Will i a ms - F il i n g for D i s t r i c t Memorial Hospital John Buckbee III - Filing for Election Theresa Brenner - Filing for Election Vossom - PID~mbing permit #92-39 Daniel Martinez - Balance on ~erer bill Cons umbers - 2nd qtr. sewer use charge - 2nd qtr. water use charge - Storm sewer fees DISBURSEMENTS - Checks #5689 - #5733 Check #5711 Voided out Northdale Construction Co. - Payment for Munt4ipal Water Work Ro-So Contracting Inc - Partial Pay Estimate #2- Centerhills 3rd Addition Jim Stevens Construction Co. - Partial .~ay Estimate #2 - Project Ditch Cleaning Metro Paving, Inc. - Partial Pay Estimate #1 - Mound Trail Improvements General Repair Service - Labor & parts to repair Lift Station #1 $ 10.00 $ 5,100.71 $ 10.00 $ 7,318.61 $ 20.00 $ 164.40 $ 50.75 $ 65.50 $ 10.00 $ 10.00 $ 153.00 $ 12.00 $ 2,055.73 $14,784.54 $ 48.50 $ 2.00 $ 2.00 $ 2.00 $ 2.00 $ 2.00 $ 2.00 $ 2.00 $ 51. 00 $ 82.64 $ 1,932.44 $1,156.70 $ 132.00 $ 3,500.00 $77,810.28 $ 8,159.25 $23,998.00 $ 946.86 $307,826.28, $ 33,182.52 $341,008.80 RECEIPTS AND DISBURSEMENTS - Sept. TO - 23, 1992 PAGE TWO DISBURSEMENTS CONTINUED Metropolitan Waste Con rot Comm. - Oct. Sewer Service Charge Orville Hughes - Maintenance Salary Sept. 7 thru Sept 18, 1992 - Park Maint $5.44 Dale Larson - Maintenance Salary - Sept 7 thru Sept 18, 1992 - Park Maint. - $95.25 Robert Barron - Maintenance Salary - Sept 7 thru Sept. 17, 1992 - Park Maint -$38.50 Southam Business Communications Inc. - Ad in Construction Bulletin for Mound Tr.ail Imp. Public Employees Retirement Assoc. - 8-24 thru 9-4-92 PERA Contribution Corner Express - 350 Gallons of H-20 @$.75 ea. Emergency Apparatus Maint. Inc. - Maintenance on Dump Truck , labot & parts Northern States Power Co. - Elect. Util: Hall - $66.76, Garage - $19.81 - L~ft #1 - $20.61 Lift #2 - $38.95 Lift #3 - $12.55 Park Bldg. - $16.46 Park Lights $35.77 Pumphouse - $575.11 Mc Carthy Well Co. - Service call oh deep well #1 to determine problems Public Employees Retirement Assoc. - Life Insurance PremtQms for D. Larson, O. Hughes S. Buckbee & M. Solheid - Payroll Deductions Plymouth Office Equip. Inc. - Toners & disposal tanks for CORY Machine Feed-Rite Controls Inc. - Chemicals for Water Treatment Gopher Bearing Co. - Bal. owed on bearing for Park Trailor Lightining Printing - envelopes & Building Permit Forms Mavis Solheid - Clerk salary9-7 thru 9-18-92 Sanna Buckbee - Clerk salary & Election Judge salary 9-5 thru 9-17-92 American National Bank - 1979 Imp. Bond Paying Agent Fees Mary Ann Thill - Election Judge. Salary & Milage Joan B. LaMotte - Election Judge Salary Rosemary Barett - Election Judge Salary Shirley Drewlo - ElectiOn Judge Salary Joyce Dupre - Election Judge Salary Marilyn Erkenbrack - Election Judge Salary Mary Jane Lang - Election Judge Salary Judy Almendinger - Election Judge Salary $ 6,561.00 $ 474.11 $ 34 1. 71 $ 77.10 $ 76.32 $ 333.45 $ 262.50 $ 667.00 $ 786.02 $ 150.00 $ 45.00 $ 131.95 $ 170.81 $ 4.23 $ 219.98 $ 399.56 $ 426.52 $ 75.00 $ 39.28 $ 34.63 $ 34.63 34.63 $ 34.64 $ 34.63 $ 34.63 $ 34.63 RECEIPTS AND DISBURSEMENTS - SEPTEMBER 10 - 23, 1992 PAGE THREE DISBURSEMENTS. CONTINUED Maier Stewart & Assoc. Inc. - Engineering fees $20,610.50 Aug. 2 thr~ Aug. 29, 1992 FirelBldg. Fund Issues - $1,464.12 Municipal Well #2 - $1~098.63 Storm Sewer Issues - $986.94 Centerhills 3rd Addition Issues - $8,782.99 Center Oak~ Ditch Cleaning - $159.40 Weigleitner Issues - $230.20 Mound Trail Plans & Specs - $3,737.89 AAcorn Creek Issues -$4,207.13 Flood Plain Issues - $143.20 League of Mn. Cities - Membership dues 9-1-92 th~u 9-1-93 Mona Espe - Office salary 9-8 tgru 9-17-92 Tamara M. Miltz-Miller - Clerk salary 9-7 thru 9-19, 1992 Mjorud Architecture - Service rendered July 31 thru Aug. 31, 1992 P.C. Tailors - Computer & Monitor Babcock, Locher, Neilson & Marnnella August Legal Fees Criminal Fees - $1,060.48 Annexation Issues - $91.00 City Fesitval Issues - $85.00 Centerville verses Olinger - $7.00 Centerhills 3rd Additt.n~ Issues - $168.00 Fire/Bldg. Fund Issues - $101.00 Storm Sewer Fund Issues - $14100 General City Issues - $175.00 Consolidation ~ss~es $21.00 Floodplain Issues - $1.00 Capitol Supply Co. ~ Valve for ~epair Knox Lumber Co. - Misc supplies for Maintenance projects Press Publications - August Legals Dennis Zerwas Jr. - Set up & tape Sept. Council Meeting Centerville Lions - Fete des Lacs ticket 4,584 tickets @$.50 each Tom Wilharber - Cup money from sales $ 1,098.00 $ 218.40 $ 860.18 $ 6,692.00 $ 1,235.18 $ 1,729.48 $ 10.72 $ 84.69 $ 124.00 9, $ 20.77 sales. $ 2,292.00 $ 12.00 $161.986.26 $179,922.54 ADJUSTMENT Check I 5550 - Universal Title - Voided out BALANCE IN GENERAL FUND AS OF SEPTEMBER 23, 1992 $ 125.00 $180,047.54 Pursuant to due call and notice thereof the City Council of the City of Centerville held a special meeting on Wednesday, September 16, 1992 at the City Hall. The purpose of the meeting was to discuss the first half of the bids for the municipal building. Mayor Buckbee called the meeting to order 6~15 p.m. Present~ Burgstahler, Dario, Pelton, Wilharber. Council member Burgstahler noted that approximately $10,000.00 worth of construction for the pump house was not planned or provided for in the original plan. He noted that there is no question that it needs to be in and it will have to come out of the water budget. He noted he did not feel that what is spent on the pump house should influence the rest of the municipal building. Motion by Buckbee, second by Wilharber to accept the recommendations of Gilbert Construction for all bid items, except for the overhead door, fire coiling door and hollow door; the City Attorney shall be consulted regarding possible omission of fire coiling and overhead doors; the City Council encourages the Contractor, Gilbert Construction, to continue to do value engineering to save money, motion carried unanimously. The City Council considered the installation of galvanized door. The issue appeared to be that of a maintenance. The Clerk/Administrator maintenance requirements low maintenance areas. suggested galvanizing doors, with high and sticking to the standard door for Motion by installation room, other unanimously. Pelton, second by Wilharber to authorize the of a galvanized steel exterior door on the chlorine doors shall be hollow doors, motion carried Mayor Buckbee encouraged Gilbert Construction to respond to the City Council as soon as possible with the cost of items which did not receive bids with regard to public advertisement. Motion by Buckbee, second by Burgstahler to adjourn the meeting, motion carried unanimously. Meeting adjourned 7:10 p.m. Respectfully submitted, Tamara M. Miltz-Miller Clerk/Administrator Pursuant to due call and notice thereof the City Council of the City of Centerville held a special meeting on Wednesday, September 16, 1992 at the City Hall. The purpose was to conduct an interview for the position of Clerk/Administrator. Mayor Buckbee called the meeting to order at 7:11 p.m. Present: Burgstahler, Dario, Pelton, Wilharber. The City Council conducted an interview for the position of Clerk/Administrator. The person interviewed was: Larry Kruse from Red Lake Falls. Motion by Burgstahler, second by Dario to adjourn the meeting, motion carried unanimously. Meeting adjourned 8:30 p.m. Respectfully submitted, Tamara M. Miltz-Miller Clerk/Administrator Pursuant to due call and notice thereof the City Council of the City of Centerville held a special budget meeting on Thursday, September 10, 1992 at the City Hall. The purpose of the special budget meeting was to discuss certification of 1993 levy to the Anoka County Property Tax Division. Mayor Buckbee called the meeting to order at 6:00 p.m. Present: Burgstahler, Dario, Pelton, Wilharber. The Clerk/Administrator briefly summarized the proposed budget to assist the City Council in making the determination of the 1993 Tax Levy Certification. It was pointed out that the budget approval would be determined later in the year when the public hearings would be held. Council member Pelton left the meeting at 7:10 p.m. Motion by Burgstahler, second by Buckbee to certify to Anoka County in the amount $172,600.00; this estimates a 0.0% increase in City taxes the Centerville, motion carried unanimously. the 1993 levy proposed levy residents of Motion by Pelton, second by Dario to authorize the Clerk/Administrator to set the dates for the required budget public hearings as can be arranged with various Council members, motion carried unanimously. A copy of the proposed budget and proposed certification determination are attached to and made a part of these minutes. Motion by Buckbee, second motion carried unanimously. by Wilharber to adjourn the meeting, Meeting adjourned at 7:48 p.m. Respectfully submitted, Tamara M. Miltz-Miller Clerk/Administrator Pursuant to due call and City of Centerville held September 9, 1992 at the meeting to order at 7:05 Pelton, Wilharber. notice thereof the City Council of the their regular meeting on Wednesday, City Hall. Mayor Buckbee called the p.m. Present: Burgstahler, Dario, MINUTES Motion by Buckbee, second by Pelton to approve the July 22, 1992 City Council meeting minutes with the following corrections: Now Reads: Amend to Read: AYE - Buckbee; AYE - Pelton; AYE Burgstahler; Dario; ABSTAIN - Wilharber, motion carried. Motion by Wilharber, second by Dario to approve the August 12, 1992 meeting minutes, AYE - Buckbee; AYE Wilharber; AYE- Dario; ABSTAIN - Pelton; ABSTAIN - Burgstahler, motion carried. ABSTAIN- Motion by Burgstahler, second by Wilharber to approve the August 26, 1992 meeting minutes with the following correction: Page Six, Paragraph Six Now Reads: ", ..The reasoning being is that the piping would follow along the creek area. Also in order to do ossie a permit the Rice Creek Watershed District would require a grading plan of the entire development." Amend to Read: ".. .The reasoning behind is that the piping would follow along the creek area. Also in order to issue a permit the Rice Creek Watershed District would require a grading plan of the entire development." AYE - Buckbee; AYE - Burgstahler; AYE - Wilharber; ABSTAIN- Dario; ABSTAIN - Pelton, motion carried. APPEARANCES Walter Neumann, Centerville Police Liaison Walter Neumann, Centerville Police Liaison, was present at the meeting to thank the City Council for their vote of confidence and asked them to come to him with their police concerns. Randy Haeertv, Centerville Recycling Coordinator Randy Hagerty, Centerville Recycling Coordinator, appeared before the City Council to present to the City Council an award of a Certificate of Appreciation from the Anoka County Commissioners for surpassing the recycling tonnage expectations, He advised that only a few cities in Anoka County surpassed the expectations as high as Centerville. City Council Meeting Minutes September 9, 1992 page two The City Council thanked Mr. Hagerty for his service, assistance during the City Celebration, recycling budgets, promotion, etc. Council member Wilharber wished to express appreciation to the Centerville citizens for their recycling efforts and good participation from the beginning of the program. OLD BUSINESS Municipal Well Number One John Stewart, City Engineer, was present at the meeting and updated the City Council on Municipal Well Number One. He noted the operation to remove the pump did go smoothly. He noted the repair of the pump will be approximately $1,600.00 and should be reinstalled either Friday or Monday of next week. He noted during the reinstallation the water will be turned off with no disruption to users if the water tower is full. Council member Burgstahler expressed appreciation to the Clerk/Administrator in organizing the emergency efforts and suggested that letters of thank you be written to all persons who participated. The Clerk/Administrator noted all persons contacted cooperated fully and were instrumental in the facilitation of controlling the potential emergency situation. Council member Pelton wished citizens on the municipal water cooperating with operations. to express system for appreciation to the not panicking and Council member Wilharber expressed thankfulness that the pump did not go out in 30 degree below weather. Mr. Stewart further advised a valve would be water tower to isolate the tower from the water the valve installation would be September 22, a.m. to 4:30 p.m. installed at the system. He noted 1992 from 10:30 Motion by Burgstahler, second by Pelton to direct City Staff to work with the Engineer to provide notice to the residents on the municipal water system that there will be no water pressure between 10:30 a.m. and 4:30 p.m. on September 22, 1992 due to valve installation on the City water tower, motion carried unanimously. Motion by Pelton, second by Burgstahler to authorize City Staff and the Engineer Liaison to work with the City Engineer with regard to the repair of the municipal well number one pump and the reinstallation of the pump for a cost not to exceed Council Meeting Minutes September 9, 1992 page three $4,500.00, motion carried unanimously. Munici~al Well Number Two John Stewart, City Engineer, gave an update to the City Council with regard to the municipal well number two. Motion by Burgstahler, second by Wilharber that per the recommendation of the City Engineer the City Council approves payment of Partial Pay Estimate Number Two in the amount of $5,302.00 minus retainage of $252.50; the amount remitted with this partial pay estimate shall be $5,049.50 to E. H. Renner and Sons, Inc. for the municipal well number two construction, motion carried unanimously. Motion by Burgstahler, second by Buckbee to authorize the City Engineer to negotiate with E. H. Renner and Sons, Inc. for the acquisition of a pump and control subject to review by the City Attorney that such negotiation can be done without going through the public bidding process; if the City Attorney rules the bidding process is required said documents shall be prepared, motion carried unanimously. 1 Center Hills Third Addition / Municipal Building Bid Bond / Municipal Water Extension Bid Bond Carolyn Drude, Municipal Financial Advisor from Ehlers and Associates, was present at the meeting to provide the following bond bids. Center Hills Third Addition and Munici~al Water Extension Motion by Buckbee, second by Pelton to: adopt a Resolution awarding the sale of $225,000.00 General Obligation Water Revenue Bonds Series 1-1992; fixing their forms and specifications; directing their execution and delivery; and provide for their payment to Moore, Juran and Company, Inc.; adopt a Resolution awarding the sale of $485,000.00 General Obligation Improvement Bonds Series 1992; fixing their form and specifications directing the execution and delivery and providing for their payment to Moore, Juran and Company, Inc. , motion carried unanimously. A copy of the bid Clerk/Administrator. forms are on file with the MHflieiSal ~H!l@ifli Ms. Drude advised receipt of two bids for the $500,000.00 City Council Meeting Minutes September 9, 1992 page four lease purchase financing of the Centerville City Hall/Fire Hall. She advised that the bid from Norwest Investment Services in Minneapolis at 6.28% appears to be the low bid. Robert Soibech, 1862 Prairie Drive, expressed concern and confusion as how the City Council would make payments on the lease purchase financing and the significance of $430,000.00 being available within the general fund for such an expenditure. Council member Burgstahler explained that general funds are available for payment of the municipal building and the City Council has a choice on how and when to finance the project. He noted that it is question of how much the City would like to take out of savings versus paying over time. He advised that it appeared to be the consensus of the City Council that it would be more prudent to finance the building over time versus paying cash. He noted that nobody ever knows what's around the corner. He noted that 6.28% is a very favorable interest rate for borrowing. He also noted that the City is never sure on what they will earn on a cash balance over time. Council member Burgstahler further advised that it was his opinion that City taxes would not increase over what citizens are paying today to finance the municipal building. He advised that the City has no extra levys in the budget to make the building payment. He also noted that in ten years the City would have additional revenue from the elimination of the current Tax Increment Financing Districts. Mayor Buckbee also noted that the City Council spent quite a bit of time considering the financing of the building and he reiterated that it made the most sense for cash flow to go with a lease purchase arrangement. The Clerk/Administrator pointed out to Mr. Soibech that a budget to set the maximum 1993 levy to be certified to Anoka County will be held tomorrow evening September 10, 1992 at the Centerville City Hall at 6:00 p.m. She invited him to attend the meeting. Motion by Burgstahler, second by Buckbee to award the $500,000.00 lease purchase financing bid to Norwest Investment Service in Minneapolis at 6.28% per the recommendation of the Municipal Financial Advisor and contingent upon review by the City Attorney; appropriate City Officials are authorized to enter into an agreement for said lease purchase, as per the attached resolution, if the a~f@@m@fi~ m@@~~ tn@ a~~r@val of the City Attorney, motion oarried unanimously. City Council Meeting Minutes September 9, 1992 page five the City Attorney, motion carried unanimously. Mound ~rail PavinQ Bids John Stewart, City Engineer, September 9, 1992 at 10:30 a.m. Trail paving. presented the bids received on at the City Hall for the Mound The following audience members asked questions or expressed concern regarding the project: George Haberman, 7288 Mill Roadj Greg Sievert, 7254 Mill Road. Motion by Buckbee, second by Wilharber per the recommendation of Maier, Stewart and Associates, the City Council awards the bid of $34,099.68 to Metro Pavingj minus Item Number Five in the Schedule of Improvements (bituminous patch) taking out 455 square yards of patching so that the total cost of the project would be $29,344.93, motion carried unanimously. 1990 Industrial Park Water Extension - Release of Final RetainaQe - Northdale Construction Motion by Burgstahler, second by Pelton that per the recommendation of the City Engineer the City of Centerville shall release retainage of $3,500.00 from Northdale Construction for restoration completed in the 1990 Industrial Park Water Extension, motion carried unanimously. Acorn Creek Council member Burgstahler updated the City Council and advised that the Planning and Zoning Commission considered the approval of the plan and zoning last night, September 8, 1992, at the Planning and Zoning Commission meeting. He advised that the Preliminary Plat was approved by the Planning and Zoning Commission by a unanimous vote. He also noted that the proposed zoning for the project was approved by a three to two vote. The following audience members asked questions and expressed concern regarding the proposed Acorn Creek Development: George Haberman, 7288 Mill Roadj Greg Sievet, 7254 Mill Road. John Stewart, City Engineer, presented a Preliminary Feasibility Study for the Acorn Creek Development dated September 9, 1992. Mr. Stewart advised that the report had only been completed this day and that it has not been appropriately reviewed. He suggested to the City Council that the document be used for discussion proposes at this meeting and that a final copy with corrections be submitted after said review. City Council Meeting Minutes September 9, 1992 page six Ken Vanderbeek, 6892 Centerville Road, proposed Realtor for the development spoke before the City Council. He advised that the perception of most builders is that Centerville is more a mobile home park type atmosphere. He suggested that this could be from the pre-fab in the Royal Meadows area or the type of buildings that have been constructed in the past. He noted that builders do not seem to want to build in the R-5 Zoning District. He noted that he wants to make the project work and suggested that it may be better to change the zoning to R-2A on both sides of the street versus having two different types of homes facing each other across the street. He noted that he is trying to establish a market for R-5 zoning. He also noted that Lino Lakes is obtaining a greater value due to the type of homes being built (example Centerville has no basement lots). He noted that if Centerville would like more R-5 and R-2 zoning, in his opinion, a park and a pond were a must for the development. He did not want to see a muck hole if a dry pond were to be proposed. He advised that he would like this development to look a little bit better and hoped to facilitate this with color coordination and brick fronts. He noted in the development proposed that larger priced homes would also be placed in the R-2A zone. He expressed concern regarding the marketability of the project because this type of development has not been done before in Centerville. Mayor Buckbee advised that he agreed with some comments made by audience members in that the development proposal may not be creative enough. Council member Burgstahler noted the property proposed for the Acorn Creek Development may be one of the only pieces left in Centerville with amenities. He would like to change the image in Centerville, improve the housing style and issue an attractive successful development. Mr. Stewart noted the municipal sewer construction on the proposed Acorn Creek development property to facilitate the Center Hills Third Addition would not begin before October 1, 1992 for sewer installation. Motion by Dario, second by Burgstahler to form review the Acorn Creek Preliminary Plat and Council with regard to an acceptable proposal; this subcommittee shall be: Council member Pelton. Council member Burgstahler, Gerald Rehbein. Developer, Ken Vanderbeek. Realtor. the proposed Builder for development. and appropriate City Staff; a subcommittee to report back to the persons to sit on -, City Council Meeting Minutes September 9, 1992 page seven City Council members shall submit comments regarding the proposed developm~nt by Monday morning, audience members are encouraee to do the samej the subcommittee is to meet early next week, motion carried ~nanimously. Draina~eiGrading Lot 1, Block 3 Peterson's Old Homestead Addition Debra Nelson, 7164 Mill Road, appeared before the City Council to express her concern regarding the grading between her lot and Lot 1, Block 4 of Centerville Heights. Ms. Nelson appeared to feel that what was constructed for drainage was not what was originally discussed. She felt that the original problem was an oversight and it is unfortunate that it must be dealt with in this way. Her concerns are what will it be like when there is high water and that this could be a big problem for her in the future. She noted that when the sod was taken out to construct the swale, a ridge occurred in this area. She felt the builder did a poor job from the start. She expressed disappointment in never being contacted during the process for her opinion and to update her. She noted the swale has not set up to run down the middle of the easement. Because of previous oversights she does not want the water problem to be her's. She noted that she was there first. She advised the water does not run evenly and it is unsightly and the sod needs to be fixed. Mayor Buckbee noted there are drainage concerns in all of Centerville. Centerville does not have ample elevation to alleviate all these concerns. He advised that he would like all parties to participate in a mediation process to try to resolve the issues and the concerns. He noted the drainage looks like is being taken care of even though it may not be able to completely satisfy all parties. Chris Lien~ 1810 Hayfield Road, property owner of Lot 1, Block 4 Centerville Heights and Howard Bohanon, Builder, were present at the meeting both appeared to be unwilling to participate in mediation. I Howard Bohanon advised he understood that the correction did not meet Ms. Nelson's expectations. He advised that he would solve the sod concern she has and would remove the ridge area. Council member Wilharber advised that he drove by the lot today and it appeared to have no standing water. The sod appeared to be growing, but there were rough areas. Motion by Burgstahler, second by Dario to appoint Mayor Buckbee as the Centerville Representative to meet Howard Bohanon and Debra Nelson regarding the restoration of sod work to be done on NI. N@llon-. lot and the sod work shall be inspected by Mayor ---. .- , City Council Meeting Minutes September 9, 1992 page eight Buckbee and if it held for Howard unanimously. appears to be acceptable the $2,300.00 escrow Bohanon shall be released, motion carried St. Genevieve's Church - Hold Harmless & Snow Storage Clause It appears the St. Genevieve's Church is in agreement to a Hold Harmless Clause for the paving they have done in the Sorel Street right-of-way. However, they would like the snow storage to be in an area west of the paved area. Motion by Burgstahler, second by Pelton to table the request of the St. Genevieve's Church to have snow storage in the area west of the paved parking lot versus in the parking lot street right- of-way until the issue can be reviewed by the Public Works Department, motion carried unanimously. PETITIONS AND COMPLAINTS Fete des Lacs Mayor Buckbee noted that filed by the City of Midway, Inc. a Small Claims Court Centerville against request has been Minnesota's Magic Lake Sanitation It was noted the stickers sent out by Lake Sanitation stated a weight rate versus a volume rate and this was not in the original agreement with the City of Centerville. It is requested that Lake Sanitation clarify this to the City Council and to the customers. NEW BUSINESS Motion by Dario, second by Burgstahler to approve the following Consent Agenda Items: A Community Development Block Grant Addendum Number Two to the Joint Coo~eration A2reement Declaring the 4M Fund as the official deoository in addition to First Star Bank - A Resolution Supportin~ the Anoka County Designation of Minor Aerial Release of Sod and Bermin~ Escrow on the Center Hills First Addition motion carried unanimously. Fishin2 Pier Council member Wilharber noted the Department of Natural Resources has allocated funds for construction of a fishing pier on Peltier Lake and suggested sending thank you's to all persons who were involved in initiating this project. Council member Wilharber noted Margaret Langfeld and her support of the City of ~ - City Council Meeting Minutes September 9, 1992 page nine Centerville has been great and she has been a valuable asset to Anoka County. PAYMENT OF CLAIMS Motion by Burgstahler, second by Wilharber to approve the current payment of claims of the City of Centerville, motion carried unanimously. Motion by Dario, second by Wilharber to make the current payment of claims of the Centennial Fire District, motion carried unanimously. ADJOURN Motion by Buckbee, second motion carried unanimously. by Wilharber to adjourn the meeting, Meeting adjourned at 10:40 p.m. Respectfully submitted, Tamara M. Miltz-Miller Clerk/Administrator "- ~------- RESOLUTION SUPPORTING ANOKA COUNTY DESIGNATION OF MINOR ARTERIALS WHEREAS, Anoka County has prepared and adopted the Anoka County 2010 Comprehensive Transportation Plan to address roadway and transit needs, both those which currently exist and those which can be expected over the next twenty years, and WHEREAS, the ANoka County 2010 Comprehensive Transportation Plan proposes a Functional Classification System for roadways under its jurtsdiction, which classifies routes as principal arterials, minor arterials, collectors and locals, and WHEREAS, minor arterials are broken into Minor Arterial "A" and Minor Arterial "B: classifications based on route length, spacing, traffic volume and other criteria, and, WHEREAS, the City of Centerville has been give the opportunity to review the proposed classification system as it relates to the needs and desires of its citizens; NOW THEREFORE, BE IT RESOLVED, by the City Council of the City of Centerville that it supports the proposed classification of Minor Arterial "A" and Minor Arterial "B" routes within the CIty of Centerville that are under the jurisdiction of Anoka County as shown in the Anoka County 2010 Comprehensive Transportation Plan, adopted by the Anoka County Board of Commissioners on June 12, 1990. BE IT FURTHER RESOLVED, that the City Clerk is hereby authorized and directed to forward one certified copy of this Resolution to the Anoka County Board of Commissioners. crP' day of Sef)feM b-e r ,1992. , Dated this ~ May r ~5T: . ~~i7pl" Clerk/Admi r 0 Pursuant to due call and notice thereof the City Council of the City of Centerville held a special meeting on September 2, 1992 at the City Hall. The purpose of the special meeting was to discuss Center Hills, Third Addition. Acting Mayor Pelton called the me~ting to 5:40 p.m. Present: Wilharber, Dario. Absent: Buckbee, Burgstahler. Center Hills. Third Addition John Stewart, City Engineer, Gerald Rehbein, Developer for and Acorn Creek Development. presented the proposed plan of the Center Hills, Third Addition Council member Burgstahler arrived at 6:05 p.m. Gerald Rehbein, Developer for the Center Hills, Third Addition, requested a commitment of the location of the sewer easement so that he could install sewer and possibly water lines to facilitate the Center Hills, Third Addition. It was noted that a change order to facilitate the construction can not exceed 25% of the original cost estimates. Motion by Burgstahler, second by Dario to lift the suspension of building permits on the Center Hills, Third Addition, contingent upon: each permittee signing a letter agreeing that the premise shall not be occupied and that there shall be no transfer of ownership of the property and that the building will not be use for habitation until such time that a satisfactory resolution for the discharge of sanitary sewer has been determined; the permittee shall also agree that the permit for the building construction is issued at the risk of the permittee and that the City of Centerville shall incur no liability should the satisfactory solution not be determined for the discharge of municipal sewerage in the Center Hills, Third Addition; the City of Centerville shall advise in writing to the permittee when sewer service will be available to the building, motion carried unanimously. Motion by Burgstahler, second by Dario that the City has approved the concept alignment for the proposed municipal sewer and water extension through the proposed Acorn Creek Development to facilitate the Center Hills, Third Addition development; Ro-So Contracting, Inc., and the City Attorney shall be consulted to see whether a change order for the improvement can be facilitated; to order plans and specifications for the improvement of the extension of the municipal sewer and water oontln'8nt upon r.o81pt of . '11.000.00 ..orow from 8~f~la fieBBe!e ~8 ~B@ iji~Y @f U@ft~@rvill.l SPECIAL MEETING MINUTES SEPTEMBER 2. 1992 PAGE TWO subject to a written agreement with the Developer of the proposed Acorn Creek Development and the Center Hills, Third Addition Development that any extra costs associated with the process for plans and specifications before appropriate permits are approved are the responsibility of the Developer; and no construction shall take place until a Rice Creek Watershed District permit for the sewer lines has been approved; that the plans and specifications for the sewer and water utility on the proposed Acorn Creek Development shall follow the configuration of 73 1/2 Street as proposed at previous meetings from the Developer; and upon receipt of appropriate easements and right-of- ways be granted to the City of Centerville for the improvement, motion carried unanimously. A copy of the sketch plans of the proposed alignment are attached to and made a part of these minutes. Motion by Wilharber, second by Burgstahler to adjourn the meeting, motion carried unanimously. Meeting adjourned 6:45 p.m. Respectfully submitted, Tamara M. Miltz-Miller Clerk/Administrator RESOLUTION RESOLUTION ORDERING PREPARATION OF PLANS AND SPECIFICATIONS FOR THE PROPOSED ACORN CREEK DEVELOPMENT WHEREAS, the Centerville City Council met on September 2, 1992 to discuss the extension of municipal sewer and water through the proposed Acorn Creek development; and WHEREAS, Maier, Stewart and Associates is hereby designated as the engineer for this improvement; and NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CENTERVILLE, MINNESOTA: Maier, Stewart and Associates is directed to work with City staff toward the preparation of the plans and specifications for the extension of municipal sewer and water through the proposed Acorn Creek development; CONTINGENT UPON: - reciept of a $12,000 escrow from the developer to cover cost of said preparation of plans and specifications. Adopted by the Council this 2nd day of September, 1992. ~c~k Ma ~~ rf!Bt v;/L Clerk/Admi i tr t~ Pursuant to due call and notice thereof the City Council of the City of Centerville held a special meeting on September 2. 1992 at the City Hall. The purpose of the special meeting was to interview candidates for the Clerk/Administrator position. Mayor Buckbee called the meeting to 7:00 p.m. Presen~: Wilharber. Dario. Pelton. Burgstahler. The City Council conducted interviews for the position of Clerk/Administrator. The persons interviewed were: John Erar from Biwabek. Minnesota. Ray Siebenaler from White Bear Lake. Minnesota Larry Kruse of Red Lake Falls. Minnesota was scheduled to also be interviewed at this meeting. but was unable to attend due to health reasons. The City Council will re-schedule the interview for Larry Kruse. Motion by Wilharber. second by Dario to adjourn the meeting. motion carried unanimously. Meeting adjourned 8:45 p.m. Respectfully submitted. Tamara M. Miltz-Miller Clerk/Administrator RECEIPTS AND DISBURSEMENTS - SEPTEMBER 1 - 9, 1992 BALANCE IN GENERAL FUND AS OF SEPTEMBER 1, 1992 RECEIPTS Gilbert Cdnstruction Co. -Permit #92-70 S 3,J39.86 Fire Station/City Hall Building Frank Pittman - Bldg. Permit #92-71 $ Plumbing Service Center - Permit #92-38 $ Kenco Construction Co. - Bldg. Permit $ #92-72 - 1271 Twin Lakes Ave. Gary M. Hayes -Bldg. Permit #92-~3 $ 121.30 Land Titl!e Co. - Assessment Search $ 10.00 Mn. Title Co. - Assessment Search $ 10.00 Title Research Service - Assessment Search$ 20.00 State of Minnesota - Fire State Aid $33,675.00 Registered Abstracters - Imp. payoff $ 7,318.61 7234 Unity Centerhills II Title Research Co. Assessment Search $ Registered Abstracters - Assessment Search$ Riccar Heating Co. - Permits #92-51 & 52 $ Consumers - 2nd qtr. sewer use charges $ - 2nd qtr. water use charges $ - Storm Sewer Fund $ Minnesota Title CO. Assessment Search $ Michael Schwartzbauer - Bldg. Permit $ #92-74 Kenco Construction Co. - Bldg. Permit $ 5,053.16 #92-75 1948 72~ St. R & R Leasing Inc. - Acorn Creek Escrow $ 7,900.00 for grading plan & feasibility study R & R. Leasing Inc. - Escrow for plans & specifications Gerald Rehbein - Copy of Zoning Map Victoria Van Eaton - Bldg. Permit #92-76 - Garage Consumers - 2nd qtr. - 2nd qtr. - 2nd qtr. 65.20 51. 00 5,148.26 10.00 10.00 101.00 128.40 48.40 :dI2.00 10.00 46.00 $12,000.00 sewer use charges water use charges storm sewer fund $ $ $ $ $ 203.64 2.20 20.00 5.00 136.65 DISBURSEMENTS - CHECKS # 5644 - #5688 U. S. West - Hall Phone Public Employees Retirement Assooc. Late Charge for PERA Report Public Employees Retirement Assoc. Aug. 10 thru Aug. 21, 1992 PERA Contribution Circle Pines Lexington Police Dept. Sept. payment on Police Contract $ 126.56 $ 10.00 $ 320.38 $10,827.17 $315,443.99 $ 75,445.68 $390,889.67 RECEIPTS AND DISBURSEMENTS - Sept. 1 - 9, 1992 PAGE TWO DISBURSEMENTS CONTINUED Centennial Fire District - Fire State Aid Carol Zoff Pelton - Sept. Council Salary Bob Burgstahler - Sept. Council Salary Tom Dario - Sept. Council Salary Tom Wilharber - Sept. Council Salary John Buckbee III - Sept. Council Salary Anoka Electric Coop - 13 Street Lights American Bank - Interest payment on 1979 Street Improvement Bond Mavis Solheid - 8-24 thru 9-3-92 Salary Sanna Buckbee - 8-24 thru 9-3-92 Salary Mona Espe - 8-24 thru 9-3j92 Salary Northern States Power Co. - Aug. Street Lighting Payless Cashways- New lock for office door Granger's Inc. - 36.4 gallons gasoline Emerald Office Supply - file folders . Message books & misc suppljes Anoka County Humane Society - July & Aug. Animal Control Busineess Records Corp. - Election forms Plymouth Office Equip - Surge protector for Fax Machine Press Publications - Legals for Elections American National Bank - Paying Agent Fees for Imp. Bond 199]8, Centerhills 1st Addition sewer & water American National Bank - Paying Agent Fees $ for Imp. Bond 1991 A Center-hills 2nd Addit.$ Clerk Admin. Anoka County - filing fee for $ for City Festival 60urt Action Southam Bussiness Communications USA,:ilnc. $ Ad for Bids - Fire Station & City Hall Tamara M.Miltz-Miller Salary 8-24 thru $ 9-5-92 Orville Hughes -Maintenance Salary $ Aug. 24 thru Sept. 4, 1992 Dale Larson - Maintenance Salary $ Aug. 24 t~ru Sept. 4, 1992 Circle Pines Lexington Police Dept. $ Balance owed on Police Contract for August Dennis Zerwas Jr. - Set up and tape City $ Council meetings Robert Barron - Maintenance Salary $ Aug. 24 th ru Sept. 1, 1992 Hugo Feed Mill - Paint rollers, primer for $ Park Bldg. - $221.60 & Gen. City Supply Dennis Zerwas - Delivering water $ information to Residents $33,675.00 $ 78.50 $ 78.50 $ 78.50 $ 58.50 $ 161.01 $ 115.62 $ 2,957.50 $ 474.00 $ 413.30 $ 275.83 $ 804.80 $ 20.96 $ 45.00 $ 64.42 $ 96.00 $ 12.95 $ 50.87 $ 17.00 $ 175.00 \. 175.00 18.00 84.80 984.05 479.19 339.17 1,000.00 20.77 263.20 243.55 37.50 RECEIPTS AND DISBURSEMENTS - SEPTEMBER 1 - 9, 1992 PAGE THREE DISBURSEMENTS CONTINUED Gerald Rehbein - Protion of Escrow released for CenterhillsFirst Addition, Sod, berming & planting Trippel's Market - batteries paper products Coffee & film Gopher Bearing Co. - Bearing for Park trailer Randy Hagerty - Recycling expenses for Sept. Mn. Dept. of Revenue - July & Aug. State Witholding Taxes U. S. West - Park Bldg. Phone Mjorud Architecture - Services as of 8-31-92 -Fire Station & Muntc~pal Bldg. DCA Inc. - Sept. Health Inl. Premium for M. Solheid E. H. Renner & Sons - Partial pay estimate #2 Municipal Well Construction Firstar Hugo Bank - 3r.d qtr. (August) Tax deposit for Federal, Soc. Sec. & Medicare Witholding TaxeS Telephone Transfer from General Fund to Petty Cash Checking Accou!jt BALANCE IN GENERAL FUND AS OF SEPTEMBER 9, 1992 $13,200.00 $ 78.98 $ 24.98 $ 83.35 $ 659.00 $ 40.48 $ 6,692.00 $ 233.86 $ 5,049.50 $ 2,268.64 $ 150.00 $83,063.39 $307,826.28 RECEIPTS AND DISBURSEMENTS ~ August 27 - 31, 1992 BALANCE IN GENERAL FUND AS OF AUGUST 27, 1992 RECEIPTS Firstar Hugo Bank - July interest on $385.50 DISBURSEMENTS - Checks#5613 Robert Barron - to replace check #5641 $ 15.00 Water supply SD License Firstar Hugo Bank Charge for Printed checks $ 69.55 Sub total Adjustmeents Check #5641 Voided out Sub total Error in addition on Deposit for City BALANCE IN GENERAL FUND AS OF AUGUST 31, 1992 . PETTY CASH BHECKING ACCOUNT Balance as of August 31, 1992 - $84.20 $315,132.04 $ 385.50 $315,51l.54 $ 84.55 $315,432.99 $ 15.00 $315,447.99 $ ,4.00 $315,443.99 Pursuant to due call and notice thereof the City Council of the City of Centerville held their regular meeting on Wednesday, August 26, 1992 at the City Hall. Mayor Buckbee called the meeting to order at 7:05 p.m. Present: Burgstahler, Wilharber. Absent: Dario, Pelton. MINUTES Motion by Buckbee, second by Wilharber to table the July 22, 1992 regular scheduled meeting minutes due to lack of quorum to approve said minutes, motion carried unanimously. Motion by Wilharber, second by Burgstahler to approve the July 30, 1992 emergency meeting minutes with the following corrections: Now Reads: "Pursuant to due call and notice thereof the City Council of the City of Centerville held 1 an "emergency" meeting on Thursday, July 31, 1992 at City Hall..." Amend to Read: "Pursuant to due call and City Council of the City an "emergency" meeting on 1992 at City Hall..." motion carried unanimously. notice the~eof the of Centerville held Thursday, July 30, Motion by Wilharber, second by Burgstahler to table the August 12, 1992 regularly scheduled meeting minutes due to lack of quorum to approve said minutes, motion carried unanimously. APPEARANCES Police Chief Dave VanBurkleo~ Police Uodate in Absence of Police Liaison Chief VanBurkleo updated the City Council regarding a Circle Pines/Lexington Police Department. He noted that currently the department is under budget approximately $1,900.00 and it appears it will continue throughout the year. Among other items he also noted things appear to be going very well at the Waterworks Beach Club and the Circle Pines/Lexington Police Department has not received any noise complaints since the issue was last discussed at a City Council meeting. He also noted that teen night is going very well with the police officer on the premise. He commended Richard DeFoe on his cooperation and recommended the City send him a letter of appreciation. Chief VanBurkleo also noted that the fine revenue projections for 1992 appear to be $30,000.00 to $32,000.00. He noted that the fine revenue in 1990 was $12,000.00. It was also estimated that the prosecution costs would be approximately $12,000.00 to $13,000.00. Council member Wilharber noted that in addition to the increase in receipts of fine revenue the Circle Pines/Lexington Police City Council Meeting Minutes August 26, 1992 page two Department appear to be doing a fine job of slowing traffic down. Mayor Buckbee questioned whether the neighborhood groups had met regarding the Waterworks Beach Club complaints. Chief VanBurkleo advised that to the best of his knowledge said meetings had not yet been held. Council member Burgstahler noted positive comments regarding the Department Staff. that he continues to hear Circle Pines/Lexington Police Fire Chief Milo Bennett - Amendments to the 1993 Centennial Fire District Budget Chief Bennett explained the common area in Station Number 2 and the equipment disposal approved by the Centennial Fire District Steering Committee. The common areas consist of a training room, exercise room, office area, public toilets, lobby, command center and 20 parking spaces. The total dollar amount of the common area is $220,000.00. The respective cities would pay this dollar amount proportionately as determined by the Fire District formula at 7.12% interest over a time period of 20 years. Taking into account the 1992 Fire District Formula the Centerville share would be 9.6%, Circle Pines - 29.6% and Lino Lakes 60.8%. With regard to the disposal of vehicles there are five vehicles which will no longer be needed by the department due to new equipment purchases. They are: a 1962 Reo 6x6 (this vehicle was on loan from the Department of Natural Resources and will be sent back to the Department of Natural Resources); a 1956 Ford Pumper Tanker (from the City of Circle Pines which will be returned to the City of Circle Pines) ; a 1962 FWD Pumper this vehicle will into the capital Department) ; a 1969 Ford Tanker (originally came from the City of Centerville and shall be returned to the City of Centerville) ; a 1974 Dodge van (originally came from the City of Centerville and will be returned to the City of Centerville) . (the property of the Fire District be sold and the funds shall be put equipment account for the Fire Mayor Buckbee requested that the City retain ownership of the 1969 Ford Tanker until such time that a full time Public Works City Council Meeting Minutes August 26, 1992 page three Director is hired by the City of Centerville. Motion by Buckbee, second by Burgstahler to request that Centennial Fire District Chief Milo Bennett assist the City of Centerville in the sale of the 1974 Dodge Van and that the City of Centerville shall retain ownership of the 1969 Ford Tanker, motion carried unanimously. OLD BUSINESS Municipal Buildin~ Bids Randy Bosch of Gilbert Construction was present to go over the bids received on Monday, August 24, 1992 for the Municipal Building. The total dollar amount of the bids was $280,084.00. This is approximately $5,000.00 under budget. Motion by Buckbee, second by Wilharber to accept and award the bids received on August 24, 1992 as recommended by Gilbert Construction in their letter dated August 26, 1992 regarding "Fire Station and Municipal Building Sub Contractor Bids" including the recommendation to direct Vas on Plumbing Inc. and A.G.A. listed under mechanical, motion carried unanimously. Howard Bohanon/Gordon Jensen - Mill Road/Havfield Road Drainsae Issue Gordon Jensen, Attorney for Howard Bohanon, appeared before the City Council to make a formal request for the return of $2,300.00 being held in escrow by the City of Centerville until satisfactory drainage can be accomplished between Lot 1, Block 3 Peterson Old Homestead Addition and Lot 1, Block 4 Centerville Heights. Mr. Jensen appeared to feel that a satisfactory solution has already been accomplished and the objective of proper drainage has been met. He advised that Mr. Bohanon has scraped off black dirt from the Nelson property on Lot 1, Block 3 Peterson Old Homestead Addition to make the correction and then replaced the same black dirt onto the property. He advised Mr. Bohanon never intended to bring in fill so the water would drain out to the north. He advised that the Lien's own the property at Lot 1, Block 4 Centerville Heights. They would like the grading to stay as it is and feel there is no problem. They advised that they do not have a problem with water from the Nelson's property draining over the rear of their property. Mr. Bohanon advised that Ms. Nelson originally had water standing in her yard and now all of her lot is usable to the lot line. John Stewart, City Engineer, was at the meeting and was asked to issue an opinion on the project. Mr. Stewart advised that he has not previously provided a proposal to Mr. Bohanon as to how to correct the grading. He noted that the issue is how long the City Council Meeting Minutes August 26, 1992 page four water actually stands in the yard. He noted that from a site visit the water does appear to drain, but if the slope was steeper the water would drain quicker. He advised that it appears the problem began when Harstad (the previous property owner) stripped Centerville Heights and left dirt on the back of the Lein property presenting problems to the Nelson's property. He also noted that the grading on the Lein property does not agree with the Centerville Heights grading plan. He noted that it does appear the Lein property is impounding more water on the Nelson property than was originally held. Mayor Buckbee noted that Mr. Bohanon has been sent a letter by the City of Centerville recommending mediation. Mr. Jensen advised that he would like the City of Centerville to refund the escrow monies to Mr. Bohanon while mediation is taking place between the two property owners leaving the discussion to be a neighbor issue. Council member Wilharber noted that the individual neighbors are the City and Mr. Bohanon signed an agreement with the City to correct the grading. He advised he thought mediation would be the best way to go. He expressed concern and that although he is hearing from Mr. Bohanon and the Lein's he is not hearing from the Nelsons. Mr. Bohanon advised that he signed an agreement with the City because the Lein's needed a place to live. Motion by Burgstahler, second by Wilharber to table this issue until the September 9, 1992 City Council meeting and that City Staff shall advise Ms. Nelson of this item being placed on the City Council Agenda, motion carried unanimously. Mound Trail Motion by Wilharber, second by Burgstahler to receive the Plans and Specifications for Mound Trail Patching and Overlay prepared by Maier, Stewart and Associates and that bids shall be ordered to be opened on September 9, 1992 contingent upon proper notice being submitted into the Quad Press in time for said bid opening, motion carried unanimously. Water Connection/Well to Municioal Facilitv Motion by Burgstahler, second by Wilharber to direct the City Engineer to negotiate a change order with Ro-So Contracting to add on site piping to connect the well to the municipal facility as per the Engineering Plans submitted by Maier, Stewart and ASlociatel to be added onto the Center Hills Third Addition/Main Street Water Extension bid for a dollar amount of $10,500.00; City Council Meeting Minutes August 26, 1992 page five the Engineering Liaisons shall have the authority to approve the negotiated agreement between the City Engineer and Ro-So Contracting, motion carried unanimously. A copy of a letter dated August 26, 1992 regarding "Water Connection: Well to City Hall/City Hall to Main Street Extension" presented by the City Engineer with a site plan showing the connection is file with the Clerk/Administrator. Municipal Buildin~ It appeared to be the consensus of the City Council to have City Staff negotiate with the Dennis Zerwas the video taping of the construction of the municipal facility from start to finish. Peltier Lake Drive Culvert Reconstruction The City Council reviewed a letter dated July 28, 1992 Rice Creek Watershed District in response to the City's for improvement of the Peltier Lake Drive Culvert. from the questions The City Engineer summarized that it appeared that the Rice Creek Watershed District would review the project, but not require a petition. It was noted that the project could be funded with Tax Increment Financing and/or the Flood Reduction bond money. Council member Burgstahler expressed concern regarding the project. He advised that he hated spending money for something that could have no value to the City. He noted that the culvert has been working fine for ten years and doesn't understand why it needs to be ripped out now. He noted that the Department of Natural Resources has said that the City must fix it, but would like to know what would happen if the City were to refuse. What would be the consequences such as stopping the Clear Water Creek Flood Reduction Project. He noted that up stream impact does not appear to be great. He would like an analysis in writing from the City Attorney advising of the possible consequences of not completing the improvement other than the stopping of the Clearwater Creek Flood Reduction project. Motion by Burgstahler, second by Buckbee to direct the City Attorney to review the consequences of not reconstructing the Peltier Lake Drive culvert as requested by the Department of Natural Resources; the Clerk/Administrator shall discuss the issue with the City Attorney prior to his beginning the review and the City Attorney shall complete a written opinion if it is not cost prohibited; it is understood that the review could include conversations with the Department of Natural Resources, the City Engineer, etc., motion carried unanimously. City Council Meeting Minutes August 26, 1992 page six Partial Pay Estimate Ro-So Contractin~ Inc.. - Center Hills Third Addition Motion by Burgstahler, second by Wilharber to approve partial pay estimate number one to Ro-So Contracting, Inc., in the amount of $46,834.75 of which $2,341.74 shall be held for retainage; the dollar amount to disbursed to Ro-So Contracting, Inc., is $44,493.01 as per the recommendation of the City Engineer, motion carried unanimously. Partial Pay Estimate E.H. Renner and Sons - Munici~al Well Number Two Motion by Burgstahler, second by Buckbee to approve Partial Pay Estimate Number One in the amount of $10,557.20 of which $527.86 shall be held in retainage; the total amount disbursed to E.H. Renner and Sons is $10,029.34 as per the recommendation of the City Engineer, motion carried unanimously. NEW BUSINESS Acorn Creek John Stewart, City Engineer, was present and addressed a letter dated August 26, 1992 regarding "Engineering Issues: Center Hills Third Addition and Acorn Creek". The letter addresses sanitary flow from the Center Hills Third Addition to the lift station on Peltier Lake Drive; and drainage culverts under 73rd Avenue versus regional dentenion on the Acorn Creek property; upgrade of Mill Road; and Acorn Creek First Addition Schedule and Conflicts. Each section addresses appropriate work to be accomplished and estimate escrow fees to be required of the developer. A copy of this letter is on file with the Clerk/Administrator. Susan Weatherhead, 7194 Clear Ridge, expressed concern regarding the trees along the creek area. John Stewart, City Engineer, noted that to place the sewer and water main through the Acorn Creek property to facilitate the Center Hills, Third Addition in the format approved by City Council at the August 12, 1992 City Council meeting, it would require a Rice Creek Watershed District permit. The reasoning being is that the piping would follow along the creek area. Also in order to do ossie a permit the Rice Creek Watershed District would require a grading plan of the entire development. The Clerk/Administrator advised the change order to run sewer and water mains across the proposed Acorn Creek property to facilitate the Center Hills, Third Addition is not allowable by State Statue. This was discovered upon further investigation of the issue, thus the project would need to be bid out. City Council Meeting Minutes August 26, 1992 page seven Motion by Burgstahler, second by Buckbee to instruct the City Attorney to advise as to whether the City of Centerville can discontinue issuing building permits on the Center Hills Third Addition until the issues have been resolved; the City Staff shall advise the developer that it appears that all issues need to be addressed and put into a time frame with a regard to an interim sewer plan for the Center Hills Third Addition; when the developer reproaches the City Council with an acceptable interim sewer plan the City shall begin reissuing building permit on the Center Hills Third Addition, motion carried unanimously. Motion by Burgstahler, second by Buckbee to authorize and request the following work to be completed by the City Engineer and appropriate escrows to be deposited by the developer prior to work being initiated by the City Engineer: Acorn Creek grading plan, appropriate escrow $4,900.00; Feasibility Study, appropriate escrow $1,500.00; Rice Creek Watershed District Permit Application, appropriate escrow $1,500.00, motion carried unanimously. Motion by Burgstahler, second by Buckbee to direct the Clerk/Administrator to advise the City Attorney of the process and the steps being taken regarding the Center Hills Third Addition and Acorn Creek developments and request his opinion as to whether he is comfortable that the City is not creating further liability, motion carried unanimously. Motion by Burgstahler, second by Wilharber to order the City Engineer to stop work on the extension of municipal sewer and water across the proposed Acorn Creek development to the facilitate the Center Hills Third Addition development until a Feasibility Study and a grading plan have been approved, motion carried unanimously. Mr. Stewart advised that if the City were not to complete the Plans and Specifications for the water and sewer main across the proposed Acorn Creek development that it would be to late in the year to construct the sewer lines on Mill Road and replace the black top in time for winter. Council member Wilharber noted that two City Engineers were at the August 12, 1992 City Council meeting and expressed concern that the issues in the August 26, 1992 letter regarding "Engineering Issues: Center Hills Three/Acorn Creek" were not presented. City Council Meeting Minutes August 26, 1992 page eight NEW BUSINESS Amend Ordinance #33-A to Lower Buildin~ Elevation in the Flood Plain Motion by Burgstahler, second by Wilharber to authorize City Staff to draft an amendment to Ordinance #33-A Flood Plain to lower the commercial and industrial building elevations so that it complies with the State of Minnesota and the Rice Creek Watershed District; the building elevation for residential property shall remain at two feet above the flood plain, motion carried unanimously. OLD BUSINESS Rice Creek Watershed District - Billin~ Letter Council member Burgstahler presented a draft letter to the City Council regarding a response to a bill to the Rice Creek Watershed District for $8,060.92. A copy of this letter is on file with the Clerk/Administrator. Motion by Buckbee, second by Wilharber to authorize the City Staff to send the letter as drafted by Council member Burgstahler to the Rice Creek Watershed District, motion carried unanimously. NEW BUSINESS 1993 Centennial Fire District Bud~et Amendment Motion by Burgstahler, second by Buckbee to approve amendments to the Centennial Fire District 1993 Budget as proposed by Fire Chief Milo Bennett earlier in the meeting with regard to Station Number Two common areas and disposal of fire vehicles with the understanding that the disposal of the fire vehicles, will require an adjustment in the depreciation calculation, motion carried unanimously. Resolution Suooortin~ Anoka County Designation Motion by Buckbee, second by Wilharber to supporting Anoka County designation of minor carried unanimously. of Minor Arterials table a resolution arterials, motion Pondin~ Areas Susan Weatherhead, 7194 Clear Ridge, appeared before the City Council to note that she felt that ponding areas are "attractive nuisances" and she would like to know what the City's liability is with regard to such ponding areas. She noted that some other cities have the ponding areas fenced with barbed wire around the top of them to keep children out for safety reasons. Council member Wilharber suggested that this item be placed on a future agenda, that the City Attorney be contacted to obtain his City Council Meeting Minutes August 26, 1992 page nine oral opinion on the matter and that the staff shall look into how other cities handle their ponding areas and how they address liability. Development on SSE Interchange Susan Weatherhead) 7194 Clear Ridge) suggested that a small golf course be put on the S5E Interchange and that more expensive houses tend to be drawn towards such amenities. PAYMENT OF CLAIMS Motion by Burgstahler) second payment of claims of the City unanimously. by Buckbee to approve the current of Centerville. motion carried Motion by Buckbee. second by Wilharber to approve the current payment of claims of the Centennial Fire District) motion carried unanimously. ADJOURN Motion by Buckbee) second by Burgstahler to adjourn the meeting. motjpn carried unanimously. Meeting adjourned at 10:40 p.m. Respectfully submitted) Tamara M. Miltz-Miller Clerk/Administrator RECEIPTS AND DISBURSEMENTS - AUGUST 13 - 26, 1992 BALANCE IN GENERAL FUND AS OF AUGUST 13, 1992 RECEIPTS $359,253.14 Registered Abstracters - Assessment Search $ 10.00 Bob Stewart - Bldg. Permit #92-65 $ 182.70 R & R Leasing - Escrow for Developers Improvements $35,535.00 on Centerhills III Addition Lance Whitmore - Assessment Search $ 10.00 Riccar Heating - Permit #92-48, 7246 Unity Ave. $ 50.50 R & R Leasing -Rezoning request for Acorn Creek $ 200.00 R & R Leasing - Preliminary Plat Filiflg $ 200.00 Richard Perron - Bymlding Permit #92-65, 1974 72nd St. $ 75.25 Gary Graham - Building Permit #92-66, 1937 72nd St. $ 75.25 Patty Fields - Building Permit #92-68, 1946 72nd St. $ 68.55 Church of St. Genevieve - Balance on 3.2 Beer Permit $ 10.00 Consumers - 2nd qtr. sewer use charges $ 4,926.17 ~ 2nd qtr. water use charges $ 1,375.12 - 2nd qtr. Storm sewer charges $ 384.00 Paul Dentz - Mechanical Permtt #92-49 $ 15.50 Minnesota Title - Assessment search $ 10.00 Steve Marcello - Special Assessment payoff - 1979 Street $ 690.75 & Sanitary Sewer Assessments Steve Marcello - Park Dedication Fees, 1588 Peltier Lake $ 650.00 Plumbing Service Center - Permit #92-36 $ 56.00 Rush Heating & Sheet Metal - Heating Permit #92.50 $ 50.50 Delson Plumbing Inc. - Permit #92-37 $ 56.00 Jeff Fenner - Bldg. Permit #92-69 $ 75.25 Treas, Anoka County - June Fines $ 2,785.32 Homestead Title - Assessment Search $ 10.00 Northwest Title & Escrow - 1979 Street Assessment payoff $ 391.52 for 1657 Peltier Lake Dr. Rolla Burgoon - 2nd qtr. sewer use charges $ 44.00 City Festival Participants - Money from button sales $ 155.50 Consumers - 2nd qtr. sewer use charges $ 290.55 - 2nd qtr. water use charges $ 51.50 - 2nd qtr. Storm sewer charges $ 28.00 Bruce Fagan - Assessment Search $ 10.00 $ 48,472.93 $407,726.07 DISBURSEMENTS - Checks #5604 - #5642 Check #5625 Voided out Mjorud Architecture - Services rendered thru July 31, 1992 - Project Fire Station & Municipal Bldg. Babcock Locher, Neilson & Mannella - July Legal Fees Criminal - $826.18 - General City Fees - $337.76 East Boundry Annexation- $366.40 City Hall/Fire Station Issues - $189.00 1987 StreetReassessment Issues - $7.00 Centerville Verses Olinger - $112.00 Municipal Well #2 - $28.00 City Festival re - Magic Midway Issues - $21.00 $ 6,450.00 $ 1,887.34 Earl F. Andersen Inc. - 6 posts for Park Dept. $ Feed Rite Controls Inc. - Chemicals for Water Dept. $ Norwest Bank Minnesota N.A. - Paying Agent Fees for $ GO Imp Bond 1976 IMS/MN - 2 ink roHers Be Meter Tapes for Mailing Machinec $ 37.27 Plymouth Office Equipment ~ 4 toners for Copy Machine $ 124.38 Metropolitan Waste Control Comm. - 6 SAC charges for July $ 4,158.00 Jim Stevens Construction Co. - Clear Be Grub 2.6 acers as bid $ 5,900.00 Mona Espe - Office~salary 8-10 thru 8-20-92 $ 158.08 Dale Larson - Maintenance Salary - 8-10 thru 8-21-92 $ 282.58 Park Maintenance - $46.52 Robert Barron ~()Maintenance Salary - 8-10 thru 8-21-92 $ 274.09 Park Maintenance - $115.50 Carol Zoff Pelton - Markers and pencils for Consolidation $ Meeting Dennis Zerwas Jr. - Video Tape August 12, 1992 Council Mtg. $ Tamara Miltz-Miller - 8-10 thru 8-22-92 Clerk Salary $ Trippel's Market - Misc supplies for City Be Public Works $ All Fire Test - Services and supplies for inspection $ for all City Fire Extinguishers Waldoch Sports. - Blade, Belt parts for Mower $ Mavis Solheid - Clerk Salary - 8-10 thru 8-23, 1992 $ Sanna Buckbee - Clerk Salary - 8-10 thru 8-20-92 $ Les Canadiens Errants - Singing perf01'1lrilfKe on Aug. 2nd $ City Festival Noel Scherer - Payoff for Pony Rides at City Fesitval $ Orville Hughes - Maintenance Salary - 8-10 thru 8-21-92 $ T.A. Schifsky Be Sons Inc. - 3.340 Tons Limerock $ Midwest Gas Co. - Gas Utilities. - Hall - $11.01 $ Garage - $8.76 - Park Bldg. - $3.73 Dennis Zerwas - P.A. rental Be cable TV set up for $ Consolidation Meeting Be photos of City Festival Dennis Zerwas Jr. - Video Tape Consolidation Meeting $ 13.85 Public Employees Retirement Assoc. - 7-20 thru 8-7-92 $ 435.46 PERA Contribution - Employee Be Employer RECEIPTS AND DISBURSEMENTS - AUGUST 13 - 26, 1992 PAGE TWO DISBURSEMENTS CONTINUED Maier Stewart Be Associates Inc. - Engineering services rendered June 28 thru Aug. 1, 1992 Centerhill 2nd Addition - $595.09 Fire Station/City,Hall Fees - $4,164.8~ Centerville Well #2 - $992.26 Centerhills 3rd:'Addition - $4,983.29 Center Oaks I Ditch Cleaning - 113.82 Long Term Maintenance Issues - $955.02 General City Engineering Issues - $180.27 Wegleitner Waten Issues- $3Z0.68 $12,355.31 155.52 110.08 200.00 7.13 16.16 914.00 94.54 54.87 77 .88 402.22 353.98 75.00 359.10 453.68. 30.24 23.50 70.00 RECEIPTS AND DISBURSMENTS - AUG. 13 - 26, 1992 PAGE THREE DISBURSEMENTS CONTINUED K~nco Construction Co. - Refund of Site Maintenance Fees G & H Builders - Refund of Site Maintenance Fees Gilbert Construction Co. - Refund of Site Maintenance Fees Howard Bohanon Homes - Refund of Site Maintenance Fees Ro-So Contracting Inc. - Partial Pay Estimate #1 Centerhill's 3rd Addition - Sewer, Water & Street Imp. E.H. Renner & Sons - Payment on Municipal Well #2 Centerville Pizza - Payoff from City Festival for food & supplies less 10% State Treasurer - Certification fee for Water Supply & Waste Water Treatment Operators Class SD License Robert Barron - Reimbursement for fee charged for Waste Water Test $ 1,200.00 $ 200.00 $ 200.00 $ 200.00 $44,493.01 $10,029.34 $ 767.42 $ 15.00 $ 15.00 BALANCE IN GENERAL FUND AS OF AUGUST 26, 1992 $ 92,594.03 $315,132.04 Pursuant to due call and notice thereof the City Council of the City of Centerville held a Public Hearing on Wednesday, August 12, 1992 at the City Hall. The purpose of the public hearing was to consider the improvement of Mound Trail with reconstruction, patching, seal coat and/or overlay. Mayor Buckbee called the public hearing to order at 7:09 p.m.Present: Dario, Wilharber. Absent: Burgstahler, Pelton. Mark Graham, City Engineer, was present to give an overview of the options for improvement on Mound Trail. The following audience members offered comment with regard to the proposed improvement: Louis Thill, 1385 Mound Trail, Floyd Laska, 1393 Mound Trail, Gerard LeTendre, 1397 Mound Trail, Hal Leibel, 7185 Mound Trail, Mr. Graham advised that typically a city will sealcoat every three to five years. Usually during the third cycle an overlay would replace the seal coat process. Mr. Leibel suggested that versus reconstructing and raising the western 650 feet of Mound Trail, the water table be lowered. Mr. Graham advised that with the regulatory agencies protecting wetlands, such as this, the City may not be in a position to lower the table. However, Maier, Stewart and Associates could explore this option and send a letter to the City Council. Motion by Wilharber, second by Buckbee to hearing, motion carried unanimously. Public 7:35 p.m. close the public Hearing closed at Pursuant to due call and notice thereof the City Council of the City of Centerville held a public hearing on Wednesday, August 12, 1992 at the City Hall. The purpose of the public hearing was to consider the assessments of the Center Hills, Third Addition with the extension of municipal water, sewer, streets, storm drainage, related appurtenant and core hook-up charges. Mayor Buckbee called the meeting to order at 7:36 p.m. Present: Dario) Wilharber. Absent: Burgstahler) Pelton. No audience were present to address this public hearing. Motion by Wilharber, second by Dario to close the public hearing, motion carried unanimously. Public hearing closed at 7:38 p.m. Pursuant to due call and notice City of Centerville held their August 12, 1992 at the City meeting to order at 7:39 p.m. Absent: Burgstahler, Pelton. thereof the City Council of the regular meeting on Wednesday, Hall. Mayor Buckbee called the Present: Dario, Wilharber. City Council Meeting Minutes August 12, 1992 page two MINUTES Motion by Dario, second by Wilharber to approve the June 24, 1992 City Council meeting minutes, motion carried unanimously. Motion by Wilharber, second by Dario to approve the July 8, 1992 City Council meeting minutes, motion carried unanimously. Motion by Dario, second by Wilharber to approve the July 15, 1992 Special Work Session Council meeting minutes, motion carried unanimously. Motion by Wilharber, second by Dario to table the approval of the July 22, 1992 City Council meeting minutes and the July 30, 1992 Emergency Meeting City Council meeting minutes, due to lack of quorum to approve said minutes, motion carried unanimously. OLD BUSINESS Mound Trail ImDrovement/Street ReDair and Maintenance Mark Graham, City Engineer, presented a letter to the City Council dated July 31, 1992 regarding 1993 Street Maintenance/Improvement Projects. Mr. Graham advised that the cost estimates in the letter do not include the Peltier Lake Drive maintenance area near Peltier Circle. He noted that the letter was written with spring 1993 bids in mind. He noted that maybe the City Council can do the project yet this year, but patching and overlay prior to the end of the season would be pushing it. He noted there would be detioration over a season and the City Council would see a difference but the areas would be passable and plowable. A copy of above mentioned letter Clerk/Administrator. is on file with the Council member Wilharber advised he supported the overlay and/or seal coat of Mound Trail except for the western 650 feet which requires reconstruction. He noted he does recognize there are five empty lots in Centerville that this street would serve. He noted in order to bring down the level of water in the slew area the City would have to obtain Department of Natural Resources and Rice Creek Watershed District permission. He noted the City's limited funds for the project and he would like to look towards the future. He noted the City has approximately $70,000.00 available in 1992 for maintenance. This took awhile to build up and that the City Council is responsible to protect all City streets so that there are limited future reconstruction costs. He appeared to feel that if the City were to overlay the west 650 feet of Mound Trail versus reconstruction, within the next few years the road would break up again and come back to haunt the City Council Meeting Minutes August 12, 1992 page three new City Council. The following audience members chose to comment on this issue: Rod Hoheisel, 7193 Mound Trail, Hal Leibel, 7185 Mound Trail, Mr. Leibel advised that he would contact the City of Lino Lakes and request assistance in the cost of the repair of the western end of Mound Trail. Mayor Buckbee noted if the City chose not to improve the last 650 feet of Mound Trail at this time and the Lino Lakes residents were to pursue monetary assistance from the City of Lino Lakes for maintenance of said portion of the street possibly the City Council could reconsider this improvement in 1993. Motion by Wilharber, second by Dario to order improvement of Mound Trail (except for the west 650 feet) by patch and overlay, for a cost of $39,100.00, motion carried unanimously. Motion by Wilharber, second Specifications for the above carried unanimously. by Dario to order the Plans and Mound Trail Improvement, motion Council member Wilharber requested that all future street maintenance maps possibly include a legend of the history of street reconstruction, such as the overlay, seal coating, etc. Grace Stella, 1321 Mound Trail, advised the City appreciates the nice road that Mound Trail is that at the time she moved in it used to be mud utilize. Council that she now. She noted and difficult to Motion by Wilharber, second by Dario that the cost of the above Mound Trail Improvement will come out of the City Long Term Maintenance Fund and shall not be assessed to the individual property owners, motion carried unanimously. NEW BUSINESS Acorn Creek - Proposed Develooment Sue McDermitt, City Engineer, was present to address questions and concerns regarding this proposed Acorn Creek development. It was noted that the Planning and Zoning Commission approved the proposed sketch plan with concerns regarding the determination of park dedication. City Council Meeting Minutes August 12, 1992 page four Motion by Buckbee, second by Wilharber to authorize a change order to the sepcifications for Center Hills. Third Addition Streety and Utility Improvements and City Hall Site Water Main Extension - dated June 1992 to allow the extension of municipal sewer and water through the proposed Acorn Creek Development to facilitate the Center Hills. Third Addition eliminating the need for a temporary lift station in the Center Hills. Third Addition, contingent upon: receipt of a proper petition from the property owner; a signed waiver of release of liability and responsibility for the City; the City of Centerville shall absorb the oversizing costs in the amount of $17.500.00; the cost to the Developer shall be $152,000.00; motion carried unanimously. Financin~ - Munici9al Buildin~/Center Hills, Third Addition/Acorn Creek Sewer and Water Extension/Second Municioal Well and Pumo House/Main Street Water Extension/Wegletiner Water Extension Carolyn Drude, Municipal Financial Advisor, was present at the meeting. She advised that she inquired of David Kennedy. the bond attorney, to see whether the City Council could utilize the Flood Plain Reduction Bond for the Center Hills. Third Addition project. She advised that Mr. Kennedy urges the City not to do so if there is a chance the project will come to life. Motion by Buckbee. second by Dario to authorize Council member Burgstahler. the City Clerk/Administrator and Mayor Buckbee to work out the details of the financing for: the Center Hills, Third Addition, the Mill Road/Weglitner Addition water extension. the Main Street water extension, the Municipal Building, and to work out the details of said financing with Carolyn Drude, Municipal Financial Advisor; authorization for advertisement for bids; the numbers proposed for financing consideration at this meeting shall not exceed the dollar amounts in a letter dated August 12, 1992 from Ehlers and Associates, motion carried unanimously. A copy of the August 12, 1992 letter from Ehlers and Associates regarding projects for consideration financing is on file with the Clerk/Administrator. Ms. Drude advised that it is anticipated the City should award the bid on September 9, 1992 and that money should be available before the end of September. City Council Meeting Minutes August 12, 1992 page five Center Hills - Third Addition Motion by Buckbee, second by Wilharber to adopt Resolution to adopt the assessment roll for the Center Hills, Third Addition Improvement as proposed; the assessed cost of the improvment shall be $364,412.34, motion carried unanimously. A copy of the assessment Clerk/Administrator. roll is on file with the Motion by Buckbee, second by Dario to authorize the water hook up charges for the Center Hills, Third Addition to be placed on the individual building permits versus being placed as a direct assessment to the property, motion carried unanimously. Motion by Wilharber, second by Buckbee to temporarily adjourn the meeting for a short break, motion carried unanimously. Meeting adjourned at 9:20 p.m. Mayor Buckbee re-convened the meeting at 9:25 p.m. OLD BUSINESS Gradin~ and Drainage - Lot 1. Block 3 Peterson's Old Homestead Addition The Clerk/Administrator advised that the two property owners do not appear to agree as to an acceptable solution to the drainage. She also noted receipt of a letter from Gordon L. Jensen, Attorney for Howard Bohanon Homes, in which asks that the monies escrowed by Mr. Bohnanon to correct the grading/drainage between Lot 1, Block 3 Peterson's Old Homestead Addition and Lot 1, Block 4 Centerville Heights be returned. The Clerk/Administrator recommended mediation services (a free service through Anoka County) at which the two property owners, Mr. Bohanon and a City Representative could participate. The Clerk/Administrator further advised that she had spoken to Mr. Jensen on the phone today advising of the recommendation of mediation. Mr. Jensen advised that mediation is not an option. Motion by Dario, second Wilharber to write a letter to Howard Bohanon recommending mediation to resolve unanimously. direct the City Staff to of Howard Bohanon Homes this issue, motion carried City Celebration Motion by Buckbee, second by Dario to authorize City Staff, Council member Dario and Mayor Buckbee to work with the City Attorney to explore options of recovery of losses due to the Minnesota Magic Midway, Inc., not performing the contract with the City of Centerville and the City Staff shall send a letter to the Better Business Bureau advising them of the actions of City Council Meeting Minutes August 12, 1992 page six I Minnesota Magic Midway, Inc.; said letter shall not be sent until after court action has been resolved, motion carried unanimously. Council member Dario noted that in spite of the carnival it appears that the Lions Club and the businesses made a profit at the City Celebration. Block Party - Brian Drive and Brian Way The Clerk/Administrator advised that Mike Davis, 7156 Brian Drive, asked to be placed on this Council Agenda. It was understood the he was to provide City Staff with the details for a block party such as Jthe date, events to take place and whether or not they requested the street to be blocked off. The Clerk/Administrator advised that said information has not yet been received. Motion by Wilharber, second by Dario to table the consideration of a block party on Brian Drive and Brian Way, motion carried unanimously. Tripoel's Market - ReQuest to be open 24 hours per day I Motion by Wilharber, second by Dario to approve 24 hour operation of Trippel's Market year round per the owners request, motion carried unanimously. PAYMENT OF CLAIMS .. !".f ~ Motion by Buckbee, payment of claims unanimously. second of the by Wilharber to make the current City of Centerville, motion carried Motion by Dario, second by Wilharber to approve the current payment of claims of the Centennial Fire District, motion carried unanimously. Consolidation Mayor Buckbee noted that on August 20, 1992 the Consolidation Commission will hold a public hearing for Centerville and Lino Lakes residents. He encouraged the Centerville residents to attend and advised he is anxious to hear resident concerns. ADJOURN Motion by Buckbee, second by Dario to adjourn the meeting, motion carried unanimously. Meeting adjourned 9:50 p.m. Respectfully submitted, Tamara M. Miltz-Miller Clerk/Administrator I Title Research Services - Special Asses. Search 1588 Peltier Lake Drive Registered Abstracters - Development Imp. Payoff 7257 Twin Lakes Ave. Registered Abstracters - Assessment Sea~ch Registered Abstracters - Assessment Search Church of St. Genevieve - Payoff Sorel St. Imp. Equity Title Services-Special Assess. Payoff 1869 Fox Run Plumbing Service Ctr.-Plumbing Permit #92-33, 92-34 7243 Unity, 1976 73rd St. ROdney Atkinson - Dog license #578 City Celebration Patrons- Fete des Lacs Days Lisa Thell - Dog License #579 & cups Ron Sorenson- Bldg. Permit #92-63 1817 Prairie Dr. Kenco - Bldg. Permit #92-64 1975 73rd St. Richard Tkaczik Constr. Co. - Bldg. Permit #92-65 1938 73rd St. Consumers - 2nd Qtr. Sewer charge, water, drain fund $ 6,256.36 Plumbing Service Center - Plumb. Permit #92-35 $ 56.00 7246 Unity Minnesota Title - Assessment Search $ 10.00 Universal Title - Special Assess. Payoff 1825 Center $ 53.66 R & R Leasing Inc. - Park Dedic. Fees, Adminj.~fee"~L: .$16,380.00 for Centerhills III Riccar Htg. - Mech. Permit #92-46, 92-47 7234 Unity Ave., 1976 73rd Street Land Title Inc. - Assessment Search Paul Montain - 1st & 2nd Qtr. sewer use charges Consumers - 2nd Qtr. Use Charge Sewer 2nd Qtr. Use Charge Water Storm Sewer Charges Church of St. Genevieve-3.2 beer permit - Aug. 16 Registered Abstracters - Development Imp. Payoff 721/2 Street Registered Abstracters - Development Imp. Payoff 7261 Unity Ave. Registered Abstracters - Development Imp. Payoff 7247 Twin Lakes Ave. RECEIPTS & DISBURSEMENTS AUGUST 1 - 12, 1992 BALANCE IN GENERAL FUND AS OF A~g. 1, 1992 RECEIPTS $ no.oo $ 7,318.61 $ 10 . 00 $ 10.00 $ 2,012.69 $ 17.46 $ 112.00 $ 10 . 00 $ 5,200.71 $ 20.00 $ 136.65 $ 5,105.83 $ 5,042.43 $ 116.00 $ 10.00 $ 620.00 $ 5,180.13 $ 3,974.07 $ 554.00 $ 25.00 $ 7,318.61 $ 7,318.61 $ 7,318.61 DISBURSEMENTS - Checks #5560 - #5603 Firstar Hugo Bank-(JUly) 3rd Qtr. Tax Dep. for $ 1,706.13 Federal, Soc. Sec., & Medicare Taxes Circle Pines/Lexington Police Dept.-August paymt. $ 9,811.17 American Bank-Interest paymt. on Mun. Water Bond 188 $ 7,927.50 Carol Zoff Pelton - Aug. Council salary $ 78.50 $314,100.17 $ 80,191':34 $394,297.51 RECEIPTS & DISBURSEMENTS - August 1 - 12, 1992 PAGE TWO DISBURSEMENTS CONTINUED Bob Burgstah1er - Aug. Council salary $ Tom Dario - Aug. Council salary $ Tom Wilharber - Aug. Council salary $ John Buckbee III - Aug. Council salary $ Lightning Printing - Printing for City Celeb., & $ April Newsletter, Recycler Letter Northern States Power- Electric Util. 6-29/7-29-92 $ Metro. Waste Control Comm.. - Sept. Sewer Serv. Charge $ Elizabeth Zerwas - Winner of City Celeb. Drawing $ Southam Bus. Comm. USA Inc. - Advertisement for bids $ for new City Hall & Fire Station, Center Hills III Addition Utility & Street Imp. Anoka E1 ectri c Coop. - 13 street 1 i ghts $ Dennis Zerwas Jr. - video taping of 7-22 Council mtlg. $ In~erstate Lumber Co. - sand mix Quikrete $ DCA Inc.- Health, dental, & life ins. premium for $ Mavis Solheid for Aug. Promotion Specialties - 1000 twist stick pens $ Randy Hagerty ..Aug. Recyc 1i ng expenses , milage $ US West - Hall phone $ Midwest Gas Co. - Gas utilities: hall, garage, park $ On Site Sanitation - 6 port...:-:-restrooms for 'Ci.ty Celeb.$ Granger's Inc. - 33.9 gal. gasoline $ Tom Dario - bases, homeplate & misc. for City Celeb. $ Anoka Coynty HUmane Soeiety - JUly animal control $ Press Publications - July legalS $ Corner Express - 26.1 gal. no lead $ Brite Lite Electric Co.- wire for two hand dryers $ Hugo Feed Mill - supplies: paint, blades, spool line $ Public Emp. Retirement Assoc. - Sept. life ins. for $ S. Buckbee, M. Solheid,O. Hughes, D. Larson Business Records Corp.-permit forms for city & beer $ Effective Promotions Inc.-balance on childs book $ c,of. recyc 1 i ng Public Emp. Retirement Assoc.-7-6/7-17-92 PERA contrib$ Northern States Power - July street 1 i ghti ng bi 11 $ Earl F. Andersen Inc.-MN STD. H.C. w/$200 Sign $ Up to $200 Fine sign Tamara Miltz-Miller - clerk salary 7/20-8/8/92 $ Sanna Buckbee - clerk salary 7/20-8/6/92 $ Mavis Solheid - clerk salary 7/20-8/7/92 $ Mona Espe -office salary 7/20-8/6/92 $ Orvil~e Hgghes - Maint. salary 7/20-8/6/92 $ Dale Larson - maint. salary 7/20-8/7/92 $ Robert Barron - maint. salary 7/20..8/6/92 $ US West - park building phone $ Cirtle Pines/Lexington Police-security for City Celeb.$ Tel. transfer from Gen. Fund to Petty Cash $ BALANCE IN GENERAL FUND AS OF AUGUST 12, 1992 78.50 78.50 58.50 161.61 468.49 661. 38 6,561.00 100.00 216.24 115.62 16.16 6.37 233.86 198.00 115 .86 92.11 24.37 333.90 42.00 72.38 82.98 46.00 30.00 247.55 102.30 45.00 21. 68 7.74 276.23 806.84 84.70 1,260.52 383.22 702.60 200.09 483.84 463.14 404.36 35.23 102.20 100.00 $ 35,044.3~ $359,253.14 RECEIPTS AND DISBURSEMENTS ~ JULY 23 - 31, 1992 BALANCE IN GENERAL FUND AS OF JULY 23, 1992 RECEIPTS $286,275.53 Riccar Heating Co. - Permit #92-44 $ 50.50 Sewenson Heating Co. - Permit #92-45 $ 15.50 Registered Abstracters - Imp. Payoff - 1969 72~ St. $ 7,318.61 Registered Abstracters - Imp. Payoff - 7256 Unity Ave $ 7,318.61 Title Research Services - Assessment Search $ 10.00 Joan Theisen - San Sewer & Water Use Charges $ 310.60 Kenco Construction - Bldg. Permit #92-60, 61,62 $15,111.44 Consumers - 2nd qtr. Water use charge $ 3,099.00 - ~nd qtr. Sewer use charge $ 6,467.58 - Storm Sewer Fund $ 480.00 Firstar Hugo Bank - June interest on General Fund $ 154.82 Checking Account DISBURSEMENTS Checks #5553 - #5556 American Bank - Interest payment on 1991B Imp. Bond for Floodplain Postmaster - 600 newsletters mailing Rice Creek Watershed District - Surety to Rice Creed Watershed District Postmaster - Money to fill postage machine ADJUSTMENTS Check # 5454 Voided out Deposit check returned #5522 Hugo Bank Debtt for Printed Checks Hugo Bank Debit ~dr check returned for NSF - redeposited BALANCE IN GENERAL FUND AS OF July 31, 1992 $:;13.50 $603.00 $ 40,336.66 $326612.19 $11 ,513.75 $ 81. 77 $ 3,000.00 $ 500.00 $ 15,095.52 Sub Total $311,516.67 $ 3000.00 $ 200.00 Sub Total $314~716.67 $ 616.50 $314,100.17 Pursuant to due call and notice thereof, the City Council of the City of Centerville held an "emergency" meeting on Thursday, July 31, 1992 at City Hall. Mayor Buckbee called the meeting to order at 7:35 a.m. Present: Wilharber, Burgstahler. The "emergency" was called because of the following circumstances that, in the judgement of the Council, required immediate Council consideration. Guaranteed Maximum Price of the Municipal Facility In order for the City to advertise for bids and schedule construction so that a completion date of December 31, 1992 could be accomplished for the municipal facility it was necessary for the City Council to meet prior to Friday, July 31, 1992, 3:00 p.m. The City Council considered a revised proposal for a Guaranteed Maximum Price of the Municipal Facility dated July 28, 1992 from Gilbert Construction Co., Inc. A copy of that letter is on file with the Clerk/Administrator. Motion by Buckbee, second by Wilharber to approve and authorize: the Guaranteed maximum price for the Municipal Facility, based upon the July 28, 1992 letter from Gilbert construction; - the signing of the Gilbert Construction Co., Inc. and City of Centerville agreement/contract with a Guaranteed Maximum Price of $556,631.00; - the advertisement for bids for the Municipal Facility, based upon the July 28, 1992 letter from Gilbert Construction Co., Inc.; motion carried unanimously. Aporoval of Disbursement of $3,000 Surety (Refundable) to Rice Creek Watershed District for Municipal Facilitv In order for the City to schedule construction so that a completion date of December 31, 1992 could be accomplished for the municipal facility it was necessary to secure the Rice Creek Watershed District permit. A surety in the amount of $3,000 is need to finalize the permit process. The contractor requested the check by Monday, August 3, 1992 in order to keep on schedule. Motion by Burgstahler, second by Wilharber to approve disbursement of a $3,000 surety check to the Rice Creek Watershed District to secure the necessary permit for the Municipal Facility; it is understood that this surety is refundable after completion of the project, if all Rice Creek Watershed requirements have been met, motion carried unanimously. Center Hills, Third Addition - Consideration of Shared Costs of Improvement As per the July 22, 1992 City Council meeting, Mayor Buckbee and Council member Pelton met with Gerald Rehbein, Developer of the Center Hills, Third Addition to discuss Mr. Rehbein.s request for Meeting Minutes - CC "Emergency Meeting" July 30, 1992 page two monetary City participation in the improvements of the development. The request was made after the bids were opened for the project. In order to schedule the project for 1992 construction the contractor required notice to proceed by Friday, July 31, 1992. At the liaison Mayor Buckbee and Council member Pelton deferred final decision of the negotiation to the City Council. Mr. Rehbein~s request at the liaison meeting was outlined in a letter dated July 28, 1992 by Maier, Stewart and Associates. A copy of this letter is on file with the Clerk/Administrator. John Stewart, City Engineer was present to outline the July 28, 1992 letter addressing this issue. Clerk/Administrator outlined the various revenue received from the Center Hills, First, Second and Third Additions. A copy of this information is on file with the Clerk/Administrator. Council member Burgstahler advised that of policy as to how to address oversizing stations within the City of Centerville. not matter to him whether the Developer money on the project. this is more a question and the paYment of lift He advised that it did was making or losing Burgstahler noted that in the past, calculations for the sewer fund have been made with the idea in mind that Centervi1le would begin paying for one half the cost of lift stations as developments occur, as lift stations generally become part of the City's core system benefiting properties outside of the specific development. Burgstahler pointed out that the City currently pays for the oversizing of watermains and that it would seem logical to also be responsible for the oversizing of sewer lines. Burgstahler was in favor of reassessing Center Hills, Second Addition if the cost of the project. the Developer for the cost assessed exceeds the Council member Wi1harber expressed concern with retroactive sewer line oversizing reimbursement for projects that are already complete. He appeared to feel that if the City were to go back, it would be difficult to draw the line as to where to stop. Wilharber noted that it has already cost the City to review Mr. Rehbein's request. Meeting Minutes - CC "Emergency" Meeting July 30, 1992 page three Wilharber appeared reimbursement policy lines, but was not lift station. He station would not would only benefit development. to be in favor of changing the oversizing of the City to include oversizing of sewer in favor of cost sharing for the temporary appeared to feel that the temporary lift contribute to the core City sewer system and would be to the Center Hills, Third Addition Wilharber was in favor of reassessing the Center Hills, Second Addition if the cost of the assessment exceeds the cost of the project by a significant amount. However, this reassessment should not be made until the project is complete and accepted the City of Centerville. Wi1harber noted that if you look at the tax income of the project and think about the grief that one property could cause the City, you can see that the City does not benefit greatly. The City Engineer noted that there is no oversizing of sewer on the Center Hills, Third Addition. Gerald Rehbein, Developer noted that the City does need residential development to attract commercial development. He requested that the City provide service to the property and that his contributions to the sewer fund should take care of the cost. Wi1harber noted that replacement of sewer infiltration concerns Waste Control Commission the City must plan for maintenance and mains with the sewer fund. He noted and the pressure from the Metropolitan to address the issue. Mayor Buckbee noted that the only request of Mr. Rehbein~s that he is comfortable with is the sharing of cost for oversizing of sewer lines. He also appeared to feel that the temporary lift station is more to help just this development to construct now. The temporary lift station would not contribute to the core City sewer system. Motion by Burgstahler, second by Wi1harber to direct the City staff to work toward the reassessment of the Center Hills, Second Addition, at such time that the project is declared complete, to include credit for oversizing of sewer lines, motion carried unanimously. Motion by Buckbee, second by Burgstahler Engineer to advise the contractor to proceed receipt of the proper documentation from motion carried unanimously. to direct the City on the bid upon the City Engineer, Meeting Minutes - CC "Emergency" Meeting July 30, 1992 page four City Celebration/Peddlers License Motion by Burgstahler, second by Wilharber to grant a Peddlers License to the appropriate persons to sell advance Fete Des Lacs discount tickets, motion carried unanimously. Adjourn Motion by Burgstahler, second by meeting, motion carried unanimously. a.m. Wi lharber Meeting to adjourn the adjourned at 8:35 Respectfully submitted, :r~ ~'-=/J);a; Tamara M. M~ltz~iller Clerk/Administrator I Pursuant to due call and notice thereof the City Council of the City of Centerville held their regular meeting on Wednesday, July 22, 1992 at the City Hall. Mayor Buckbee called the meeting to order at 7:05 p.m. Present: Dario, Pelton. Absent: Burgstahler, Wilharber. MINUTES Motion by Pelton, second by Dario to table the following meeting minutes: June July July motion carried 24, 1992; 8, 1992; 15, 1992, unanimously. APPEARANCES I Ted qonsior. Centerville's North Central Cable T.V. Re~resentative Ted Gonsior, Centerville's North Central Cable T.V. Representative appeared before the City Council to address the transfer/control of the North Central Cable Communication Corporation. Mr. Gonsior addressed a letter from Thomas D. Creighton of Bernick and Lifson, Attorney at Laws. Mr. Gonsior also advised that the buyers from Iowa appeared to be easier to work with and that the Cable Commission is pleased with the transfer. OLD BUSINESS Center Hills - Third Addition John Stewart, City Engineer, presented a 1992 regarding the bid results Addition/Assessment Roll. A copy of this the Clerk/Administrator. letter dated July 22, Center Hills, Third letter is on file with Mr. Stewart also addressed the addition of extending municipal water to the petitioned Wegleitner property by change order. He advised if the water were to go on to Main Street it would be appropriate to extend the lateral lines up and loop through the Weglietner Addition. He advised however that this looping would tie up City funds and if the persons on Main Street would not use the water, there would be no benefit at this time. I Gerald Rehbein, Developer of the Center Hills, Third Addition, was present at the meeting. He advised that the assessments appear to be higher than anticipated. He requests that City Council Liaisons meet with him to negotiate a possible price reduction. It was also noted that there is concern about pushing the project back if it is desired to obtain driving surfaces on the development this year. City Council Meeting Minutes July 22, 1992 page two Motion by Pelton, second by Dario to provide notice of award for construction of improvements on the Center Hills, Third Addition, the extension of the municipal building and municipal water well water extension and valve work at the water tower park to Ro-So Contracting, Inc., contingent upon a satisfactory negotiation of a possible cost split on the temporary lift station and/or other improvements on the Center Hills, Third Addition, by the appropriate City Council members, staff and Gerald Rehbein, Developer, motion carried unanimously. Motion by Pelton, second Ro-So Contracting, Inc., Weglietner Addition along carried unanimously. by Dario to approve a change order to to include water extension to the Mill Road with municipal water, motion Munici~al Building/Shad Avenue Extension Motion by Buckbee, second by Pelton to direct appropriate City Staff to draft easement rights to the City of Centerville for an extension of Shad Avenue onto the municipal facility site for a dedicated street right-of-way for public purposes, motion carried unanimously. Peltier Lake Drive Culvert John Stewart, City Engineer, advised that he has been informed by telephone by the Department of Natural Resources that they see no problem with the improvement of the Peltier Lake Drive culvert and advised that they have no jurisdictional input in the matter. Rice Creek Water Shed District Billin~ Motion by Pelton, second by Wilharber to table discussion of a draft Rice Creek Water Shed District letter regarding the billing for the proposed Flood Plain Reduction Project, motion carried unanimously. Munici~al Buildin~ John Stewart, City Engineer, advised that the parking lot and driveway of the municipal facility as originally proposed by the contractor appeared to be light. He advised that he is working with the contractor on a compromise from the proposal and City Street Standards. Mayor Buckbee advised that the building will be comprised of a fire hall and some city facilities. Mayor Buckbee further advised that the current City Hall shall be open during the City Celebration so that persons may view the current facilities and the proposed plans of the new building. Mike Davis, 7156 Brian Drive, was present and asked questions regarding the new building. Mr. Davis inquired as to whether the guaranteed maximum price would include furnishings and if not how I I I City Council Meeting Minutes July 22. 1992 page three would the City finance the purchase of said furnishings. The Clerk/Administrator advised that there are no furnishings in the guaranteed maximum price and there are no plans to purchase additional furnishings for the building. She advised that it appears to be the plan of the City Council to utilize the current furnishings of the old City Hall. She did advise that the Columbus Lions Club did donate monies to the City of Centerville for the purchase of a new Council Chamber table. Mr. Davis suggested that versus spending money on City Hall facilities, the City Council use those funds to finance the Rice Creek Watershed Flood Reduction Project to possibility eliminate the $2.00 quarterly charge for the storm sewer fee and possibly purchase fire equipment. The City Council members explained that the City of Centerville belongs to a Centennial Fire District which has a fifteen year capital improvement plan. They advised that the City of Centerville pays an appropriate percentage on each purchase of fire apparatus as agreed upon through the Joint Powers Agreement of the District. Thus it appears that all fire equipment purchases have been planned for with future capital improvement funds as agreed upon by the three cities. They also explained the difficulty to isolate one project such as the Flood Reduction Project and utilize general funds for such an improvement and not utilize general funds for other improvements such as road reconstruction, municipal water installation, sewer installation, etc. Mayor Buckbee advised that everyone always has an opinion or issue as to how to utilize City funds. He advised the construction of the building is needed and in his opinion, it makes sense and is a good move for the City. He advised that the building plans are going through their third modification. The building is bare bones, but it is something to be proud of. He noted that if the City were to continue the utilize the current building and if it were to be continued to be used for meeting purposes the City would have to bring the building up to code. He advised it has been estimated that it would cost approximately $83,000.00 to remodel the current facility. Mayor Buckbee noted, in his opinion, he would rather spend a few extra dollars for new construction with additional room versus remodeling the current facility. He noted the savings in doing the fire hall and city facility at the same time (one bond, one time financing, etc.). He noted that the building climate is good now and if the City were to consolidate, at least there would be a meeting place for the citizens in this area. City Council Meeting Minutes July 22, 1992 page four Mr. Davis noted that he sees the jars around town requesting donations for fireworks and the City requested volunteers to assist with the playground equipment. He appeared to insinuate that these two actions suggest a poor financial situation for the City of Centerville. Mr. Davis appeared to further suggest that the municipal facility is being built for the contractors, the developers and City Council members. Not the residents of Centerville. Council member Pelton noted that the contracting and developing in the town is for City businesses and homes. Those businesses and homes turn into property owners and residents. Mayor Buckbee added that the construction of the municipal facility is not a personal issue. He advised that four council seats are up for election in November. With the upcoming election it is possible that none of the four Council members whose terms are expiring would be there to enjoy the facility. He advised that he is working on the municipal facility for the benefit of the citizens of the City of Centerville. Lake Sanitation - Volume Base Billin2 Mayor John Buckbee presented a counter proposal to Lake Sanitation for volume based billing. He reiterated from previous meetings that he would like the volume based billing to be revenue neutral to the citizens of Centerville. Lee LaBore, Attorney for Lake Sanitation, advised that Mary Ayde of Lake Sanitation does agree with the counter proposal and that she will send letters out to the citizens of Centerville outlining the three different services available. He advised that Lake Sanitation would like the proposal to be reviewed next spring for problems. Mary Ayde of Lake Sanitation was also present at the meeting. Ms. Ayde advised that she will send information out in the August 1st billing to residents with an application for volume based billing. She would hope to know who would like to be on this system by August 1, 1992. She advised that there would be an administrative charge of $5.00 for switching from full service to volume based, however, there will be one time per year at which there would be a open enrollment where any citizen would be able to switch from full service to volume based or visa versa at no charge. Mayor Buckbee advised he wanted to make it clear that the people should know the current volume based proposal represents a three percent cost increase. He also advised that he would like the Lake Sanitation Contract to be re-visited in May 1993 and is very disappointed that the Contract is one-sided to Lake Sanitation. City Council Meeting Minutes July 22, 1992 page five Motion by Buckbee, second by Pelton to adopt the new rate for volume based billing based upon the counter proposal submitted at this meeting by Mayor Buckbee, subject to implementation by Mary Ayde of Lake Sanitation; the Centerville City Staff shall first in mailings sent out to the public by Lake Sanitation regarding this issue; the rates represent a three percent cost increase based upon the assumption of 100% recycling participation; once per year there shall be open enrollment at which time there will be no charge to residents to switch from volume based billing to full service or vice versa; and the Lake Sanitation Contract is subject to review and revision in the Spring of 1993, motion carried unanimously. PETITIONS AND COMPLAINTS Noise Com~laint - Waterwork~ Bar A petition was presented to the City Council which states that because of the noise extending beyond 10:00 p.m. which carries profoundly around the water boundary areas of the Waterworks establishment, its annoyance to the peace and quiet of the neighboring residence and because it continues in spite of numerous calls to the police department, we are asking for solution from the City Council to effect the limit to this noise and/or police patrol from 10:00 p.m. until closing. A copy of this petition is on file with the Clerk/Administrator. The following persons were present at the meeting and addressed the issue: Sally Timmers, 1541 LaMotte Drive, Lino Lakes Bernard Ward, 1549 LaMotte Drive, Lino Lakes Kathy MacDonald, 6901 LaMotte Drive, Lino Lakes Tom Olson, 7261 Main Street, Centerville Russ Almendinger, 1305 Mound Trail, Centerville Buck Timmers, 1541 LaMotte Drive, Lino Lakes Rich DeFoe, Owner of the Waterworks Bar, was also present. He advised that he has tried to talk to the neighbors and he has gone down to LaMotte Drive to speak to the people. The people appeared to be nice and wanting to work things out. He advised that last year he did things differently then he does now. He found out that there are things that he can and can't do, such as D.J.'s and outside bands. He noted that for the Centerville Days he tried to move the speakers to absorb some sound and to try to minimize noise across the lake. He has placed bouncers in the parking lot 90% of the time to reduce the parking lot noise. If music is a problem he can control that. If partying outside of City Council Meeting Minutes July 22, 1992 page six the bar is problem he is not sure what you can do if it is not on his premises. He noted that maybe some of the complaints occur because the doors on the bar are open. He doesn't know what direction the complaints are coming from, thus he is not sure on how to address it. He would like to work things out and get along with the public. The Clerk/Administrator suggested that the noise appoint a representative to with Rich DeFoe, a City Council Liaison the police department to try to resolve each street effected by serve on a sub-committee and a representative from and identify concerns. Motion by Pelton, second by Dario to initiate a Waterworks Sub- Committee with a representative from each street as listed below: Main Street; LaMotte Drivej LaValle Drivej Mound Trail; Peltier Lake Drivej with Council member Dario and a representative of the Police Department and Rich DeFoe, motion carried unanimously. City Hall ODen House Motion by Pelton, second by Dario to authorize City Staff to announce a City Hall Open House to be held on Saturday, August 1st during the Fete des Lacs from 1:00 p.m. until 3:00 p.m.; the City Staff shall purchase coffee and cookies for the event, motion carried unanimously. 1987 Street Reconstruction Assessment of Non-Petitioners The Clerk/Administrator advised that there appears to be sixty- seven non-petitioners. It also appears three of the non- petitioners will not be completing the petition for re- assessment. Motion by Buckbee, second by Dario to declare adequacy of completed petitions for reassessment of the non litigants of the 1987 Street Reconstruction improvement and to order preparation of re-assessment for the non litigants who have completed petitions for re-assessment; City Staff is directed to set an assessment hearing date, AYE - Buckbeej AYE - Darioj NAY- Pelton, motion carried. Consolidation Council member Pelton advised that a public hearing date has been set for August 20, 1992 for the consolidation. She advised that the Commission would present an analysis of the Stipulations of the Metropolitan Council and the individual cities. They are requesting input from citizens such as questions and areas to be investigated. She noted that the consultant costs appear to be City Council Meeting Minutes July 22, 1992 page seven $25,000.00 at a minimum. She advised that the Commission would like to hear from the people to see if they would like to incur the expense.to go further in the process. St. Genevieve Church - Parkin2 Lot Motion by Buckbee, second by Dario to approve the construction of the St. Genevieve parking lot within the City's street right-of- ways, contingent upon receipt of a waiver of liability of responsibility for the City and reserving the right of the City of Centerville for snow storage within the right-of-way areas; City Staff is direct to write a letter to the Church representatives expressing disappoint in the construction of the parking lot in the right-of-way areas prior to consideration by the City Council, motion carried unanimously. CONSENT AGENDA Motion by Dario, second by Pelton to approve the following Consent Agenda Items: Approval of a 3.2 Beer Permit for the St. Genevieve's Church For the annual picnic and chicken dinner on August 16, 1992. Also approval to block off Goiffon Road between Main Street and Sorel Street for annual picnic and chicken dinner on August 16, 1992. AQProval of a Centerville Lions Club for 3.2 Beer Permit For the Fete des Lacs on July 31, August 1 and 2, 1992. The Rescindin2 of all Temporarv 3.2 Beer Permits For the Waterworks ball field and refund to Mr. DeFoe for permits not used. To Approve an Interim A2reement with the Clerk/Administrator Because it appears that a new Clerk/Administrator will not be appointed and serving until September, Tamara M. Miltz-Miller the current Clerk/Administrator shall continue service with the City of Centerville until the City is comfortable with the new Clerk/Administrator being on their own. The Clerk/Administrator hours shall be left up to the discretion of the Clerk/Administrator during this interim period. Projects will continue to move, however it is understood that the Clerk/Administrator will be spending less time at City Hall during regular hours. Appointment of the followin2 Election Jud2es Judy Almendinger, Rosemary Barett, Shirely Drewlo, Joyce Dupre, Marilyn Erkenbrack, Joan LaMotte, Mary Jane Lang and Mary Ann Thill. City Council Meeting Minutes July 22, 1992 page eight Annroval of the January throuah December 1992 Municinal Recyclin~ A~reements A~~roval of a Greater Anoka County Animal Humane Society A2reement The Amendment of the Circle Pines/Lexington Police Service A2reement In which the City of Circle Pines asks that Section 10 be reverted back to the original wording as in the 1991-1992 Contract and they request Section 12 be added to the Contract defining the termination of the 1991- 1992 Contract) and also the signing of a Scope of Patrol Services Agreement as requested by the City of Centerville. Transfer of Ownershi~/Control of the North Central Communications Corporation As per the recommendation of Ted Gonsior, Centerville North Central Cable T.V. Representative. motion carried unanimously. Centerville Police Liaison Mayor Buckbee inquired as to how many persons have expressed interest to the City Hall for this position. The Clerk/Administrator advised that the City Staff received one letter of interest and no additional requests for appointment by telephone or in person. Motion by Buckbee) second by Dario to approve the appointment of Walter Neumann as Centerville Police Liaison, motion carried unanimously. Newsletter Motion by Buckbee, second by Dario to approve the proposed newsletter with the corrections of typographical errors and the inclusion of a Recylcer as proposed by Randy Hagerty, Centerville Recycling Coordinator, motion carried unanimously. Snecial Meetin2 Motion by Buckbee, Clerk/Administrator to with the perspective carried unanimously. second by Pelton to authorize the set up a budget meeting and interviews Clerk/Administrator candidates) motion PAYMENT OF CLAIMS Motion by Buckbee, second by Dario to approve the current payment of claims of the Centennial Fire District, motion carried Yft8ftiM@Y6l,: City Council Meeting Minutes July 22, 1992 page nine Motion by Buckbee, payment of claims of unanimously. second by the City ADJOURN Motion by Pelton, second motion carried unanimously. Respectfully submitted, Tamara M. Miltz-Miller Pelton to approve the current of Centerville, motion carried by Buckbee to adjourn the meeting, Meeting adjourned 9:30 p.m. I I I RESOLUTION RESOLUTION ORDERING THE IMPROVEMENT OF THE CENTER HILLS, THIRD ADDITION WHEREAS, the Centerville City Council met discuss the development of the Center and on July 22, 1992 to Hill, Third Addition; WHEREAS, Gerald developer of presented a Improvements Rehbein, Vice President of R & R Leasing and the proposed Center Hills, Third Addition has petition dated June 8, 1992 for City Installed on said development; and WHEREAS, Gerald Rehbein has waived his right to appeal; and WHEREAS, Gerald Rehbein has waived his right to an improvement hearing; NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF CENTERVILLE, MINNESOTA: Such City Installed Improvement is hereby ordered as proposed in the June 8, 1992 petition for improvement; CONTINGENT UPON: a satisfactory negotiation of a possible cost split on the temporary lift station and/or other improvements on the Center Hills, Third Addition, by the appropriate City Council members, staff and Gerald Rehbein, Developer. Adopted by this Council this 22nd day of July, 1992. ~~~y# Clerk/Adm'ni t t Pursuant to due call and notice thereof the City Council of the City of Centerville held a special meeting on Wednesday, July 15, 1992 at the City Hall. The purpose of the special meeting was to discuss financing alternatives of the municipal building. Mayor Buckbee called the meeting to order at 7:17 p.m. Present: Burgstahler, Dario, Pelton, Wilharber. It was discussed that the land on which the municipal building will sit does have multi purposes. The improvements to the land and property need to be reviewed and properly allocated to appropriate funds and/or accounts. Additional improvements planned for the site would be water improvements such as a municipal well and/or a possible future tower. Other possible improvements for the site include future park amenities. It is estimated that the items to be financed would include the land acquisition, land improvement, sewer and water, paving, site improvement, other utility improvements and a contingency fund. It is estimated that the total cost for these items could be $635,000.00. It is estimated that depending on the appropriate allocation of the multi use of the land it is estimated that a minimum of $140,000.00 would be funded through Tax Increment Financing and the water and sewer funds. The $108,000.00 in the fire fund would be allocated toward the up front costs of the building project. It is understood that the numbers used at this meeting are for purposes of discussion only, as the true guaranteed maximum price of the project and appropriate allocations to variou. funds hav~ not yet been evaluated. Definitive numbers shall be discussed as soon as they are available. Utilizing the estimated numbers at this meeting it appears that approximately $387,000.00 would remain to be funded. If the City were to borrow $387,000.00 under a lease purchase program for a ten year program at 6.5% this would result in an approximate payment of $54,000.00 per year. It was noted that as of December 31, 1991 there is approximately $424,000.00 in the general fund, approximately $100,000.00 is from 1976 Sewer Bond defeased in 1988. $200,000.00 of the total is a result of a transfer of excess funds from the sewer fund previously ear marked for the 1987 Street Reconstruction Bond (due to the refund to petitioners in said litigation). If the $250,000.00 amount were to be directly transferred into the 1987 Street Project and the $100,000.00 defeased bond monies were to be transferred into the building fund this would leave approximately $74,000.00 in the general fund. It is the recommendation of the City Auditor that approximately $200,000.00 to $250,000.00 would be an appropriate within the general fund to cover cash flow from December to July of each year. If those monies were to remain in the general fund and the City were to utilitize future income of the defease sewer bond and the future fire fund monies this would leave the City with $300,000.00 remaining to be financed. City Council Special Meeting Minutes July 14, 1992 page two Prior to any further discussion or commitments to the finances of the municipal building the City Council appeared to feel that the following information would need to become available: the guaranteed maximum price of the building; verification of the annual income of the defease sewer bond; the financial status of the 1987 Street Reconstruction Debt Service Fund as it stands to date; and the determination of the appropriation of costs of the building to the designated Tax Increment Financing and water and sewer accounts. Motion by Buckbee, second motion carried unanimously. by Pelton to adjourn the meeting, Meeting adjourned 8:45 p.m. Respectfully submitted, Tamara M. Miltz-Miller Clerk/Administrator RECEIPTS AND DISBURSEMENTS - JULY 9 - 22, 1992 BALANCE IN GENERAL FUND AS OF JULY 9, 1992 RECEIPTS Tracy Tratar - Dog License #575 Linda Gibbons - Dog License #576 Crosstown Plumbing Co. - Permit #92-29 Registered Abstracters - Improvement Payoff 7255 Unity Ave. Riccar Heating Co. - Permit #92-38,39,40 AICAssociates, Inc. - Permit #92-41 .. James & Joyce Stevens - Escrow for fill & driveway improvement to be refunded When appropriate Debra Gonsior - Dog License #577 Treas. Anoka County - June 1992 Tax Settlement Consumers - 2nd qtr. sewer use charges - 2nd qtr. water use charges Lance Whitmore - Assessment search Land Title Inc. - Assessment search' Plumbing Service Center - Permit #92-30 Richard DeFoe Ent. Inc. - 3.2 beer permit Anderson Heating & AIC CO - Contractors License Riccar Heating Co, ~ Permit #92-42 Ted Reeck - 1st qtr. Apr. & May sewer use & drain John Thill - Letter re: Floodplain & lot location Kenco Construction - Improvement payoff Center Hi 11 s II Larson Plumbing Co. - Permit #92-30 Riccar Heating - Permit #92-43 Registered Abstracters - Improvement payoff 7265 Unity Ave. Steve Marcello - Bldg. Permit #92-58 1588 Peltier Lake Dr. Rick Hollenkamp - Bldg. permit #92-59 -garage slab Plumbing Service Center - Permit #92-32 State of Minnesota - 1992 Revenue Local Government Aid - $399.50 Homestead & Agric. credit Aid - $43,890.00 EqualizatiOn: Aid - 2,831.50 TFeas, Anoka County - June 1992 Parking & Fines Arei-Ex-Aero, Inc. - Donation to City Celebration J DISBURSEMENTS - Checks #5502 - #55552 Checks #5509, #5538, #5546 voided out Abdo, Abdo & Eick - Final Billing for 1991 Audit American Bank - Interest payment of Imp. Bond 1991A Centerhills 2nd Addition Doradus Corp - Siren Maintenance, 3 months Anoka County Purchasing - 6 cartons Zerox paper Metropolitan Waste Control Comm. - Aug. sewer service charge U.~. West - Park Bldg. Phone $ 10.00 $ 10.00 $ 51. 00 $ 7,318.61 $ 151. 50 $ 94.50 $ 1,500.00 $ 10.00 $_lSI;~33~79 $ 1,635: 64 $ 344.05 $ 10.00 $ 10.00 $ 51. 00 $ 135.00 $ 40.00 $ 50.50 $ 26.00 $ 10 . 00 $ 7,318.61 $ 86.00 $ 65.50 $ 7,318.61 $ 3,907.05 $ 105.95 $ 56.00 $ 47,121.00 $ 2,924.23 $ 50.00 $ 3,435.00 $ 9,325.00 $ 72 . 00 $ 182.12 $ 6,561.00 $ 17 . 87 110,380.36 $239,344.54 $349,724.90 RECEIPTS AND DISBURSEMENTS - July 9 - 22, 1992 PAGE TWO DISBURSEMEN$S CONTINUED Centennial Fire District - 3rd qtr. payment on Fire District Contract Northern States Power Co. - Elect Util: Hall - $49.29, Garage - $14.91 Lift #1 - $14.58, Lift #2 - $31.07 Lift #3 - $10.35, Park Bldg. - $6.78 Pumphouse - $537.74 Waldoch S~ts - Silcone spray Asph~lt Maintenance Supplies - Crack sealer -Roads Trippels Market - Gasoline & supplies Park Supplies - $38.59 Press Publications -June Legals Southham Business Comm., Chapin Publishing Ads for Parking lot expansion & street Improv. for Centervllle School Babcock, Locher, Neilson & Mannella - June Legal Fees : Annexation Issues - $684.95 Fire/Bldg. Fund issues - $91.00 General Cijy issues - $126.28 Prosecution Fees - $2,083.09 Centerhills III - $14.00 $11 ,021.04 $ 664.72 $ 4.73 $ 43.50 $ 157.56 $ 139.70 $ 114.48 $ 2,999.32 ~ Maier Stewart & Associates - Engineering services $14,962.16 5-31 thru 6-27-92 Floodplain - plans & specs & permit $458.18 Centerhills II issues - $1,001.30 Fire/Bldg. Fund issues - $1,572.47 Sanitary Sewer issues - $9.84 East Boundry Annexation issues - $357.30 Centerhills III issues - $9,004.12 Centerville Well #2 - $1,063.00 Henderson Ditch issues - $1,495.95 Interstate Lumber Co. - Lumber ties for Water $ 280.4~ Tower Park playground Dennis Zerwas Jr. - Taping Council Meeting 7-8-92 $ 18.47 Eugene Wegleitner - Refund of Park Dedication fees $ 500.00 already paid in 1982 Bituminous Consulting & Contracting.. Patching on $ 300.00 driveway in Centerville Mn Office of Waste Management -Deposit on Display $ 200.00 Board for City Celebration (to be refunded) Mona Espe - Office salary 7-7 thru 7g16-92 $ 134.07 Robert Barron- Maintenance Salary - 7-6 thru 7-17-92 Tamara M. Miltz-Miller - Clerk Salary 7-6 thru $ 886.73 7-17-92 ... RECEIPTS AND DISBURSEMENTS - July 9 - 22, 1992 PAGE THREE mfSBURSEaENTS CONTINUED Orville Hughes - Maintenance Salary 7-6 thru 7-16-92 Dale Larson - Maintenance Salary 7-6 thru 7-16-92 Plymouth Office Equip. - new drum & developer for for COpy Machine Feed Rite Controls - Chemicals for Water Dept. Sanna Buckbee - Clerk Salary - 7-6 thru 7-16.,92 Mavis Solijeid ~ Clerk Salary 7-6 thru 7-18-92 Public Employees Retirement Assoc. - 6-22 thru 7-3-92 PERA Contribution T.H. Construction Co. of Anoka - Refund of Site Maintenance Fee for Bldg. Permit #92-32 Howard Bohanon Homes - Refund of Site Maintenance Fee for Bldg. Permit #91-72 & #92-11 Arcade Contsruction Co. - Refund of Stte Maintenance Fee for Bldg. Permit #91-57 Kenco CODstructiop Co. - Refund of 14 Site Maintenance Fees Steve Dixon- 2nd qtr. Park & Rec. Meetings Linda Drilling - 2nd qtr. Park & Rec. Meetings Neil Reisdorfer - 2nd qtr. Park & Rec. Meetings Michael Navin - 2nd qtr. Park & Rec Meetings Dale Larson - 2nd qtr. Park & Rec Meetings Dan Tourville - 2nd qtr. P & Z Meetings Kathy Welk - 2nd qtr. P & Z Meetings Katrina Vermeulen - 2nd qtr. P & Z Meetings Lloyd Drilling - 2nd qtr. P & Z Meetings Al LaMotte - 2nd qtr. P & Z Meetings Universal Title Co. - Payment relating to Abstract for Fire/Bldg. & City Hall Mike's Puo Shop - Trophy's for City Celebration Metropolitan Waste Control Comm. - June 1992 7 SAC Permit Fees BALANCE IN GENERAL FUND AS OF JULY 22, 1992 . ..,. $ $ $ $ $ $ $ $ $ '.~ $ 303.55 274.91 283.82 113.48 333/34 302 . 32 316.67 200.00 400.00 200.00 $2,800.00 $ 30.00 $ 30.00 $ 30 .00 $ 30.00 $ 20.00 $ 30.00 $ 20.00 $ 30 .00 $ 30.00 $ 20.00 $ 125.00 $ 400.00 $4,860.00 $ 63,449.37 $286,275.53 Pursuant to due call and notice thereof the City City of Centerville held their regular meeting on 8, 1992 at the City Hall. Mayor Buckbee called order at 7:04 p.m. Present: Burgstahler, Wilharber. Council of the Tuesday, July the meeting to Dario, Pelton, MINUTES Motion by Wilharber, second by Burgstahler to approve the June 8, 1992 Public Hearing/Special Meeting Minutes for improvement of Progress Road and Westview Street, motion carried unanimously. Motion by Wilharber, second by Burgstahler to table the June 24, 1992 meeting minutes, motion carried unanimously. APPEARANCES 1991 Financial Reoort, Gary Groehnr Abdo, Abdo & Eich Gary Groehn, City Auditor from Abdo, Abdo & Eich, was at the meeting to present the 1991 City of Centerville Financial Report. Mr. Groehn highlighted several points in the report. He advised that the City General Fund is $14,000.00 higher than in 1990. The General Fund dollars are needed for the first six months to carry the City financial activities until the County Tax Payments are received in July of each year. He suggested that the City Council keep an eye on the costs to the Metropolitan Waste Control Commission as this is an expenditure that increased by approximately 25% over the year 1990. Mr. Groehn suggested that this increase could be primarily due to a significant increase in population within the City of Centerville. He noted that the General Fund balance is as it should be with regard to an appropriate balance. He noted that all debt service accounts do have resources identified for repayment of all bond issues. He noted that the 1980 Sewer Improvement Bond has now been paid off and there appears to be an excess of approximately $5,000.00 in that account and he suggested that these monies be removed from this debt service account into the general fund. Mr. Groehn also noted that the $250,000.00 entered into the General Fund in 1991 is a result of an excess of funds in the 1976 Sewer Debt Service fund. The bond was defeased in 1988. OLD BUSINESS Mound Trail Feasibilitv Report John Stewart, City Engineer, was present discuss the Mound Trail Feasibility Report petition of some of the property owners along improvement of said street. at the meeting to initiated by a Mound Trail for The Feasibility Study for the improvement of Mound Trail west of County Road 14 dated July 2, 1992 is on file with the The Feasibility Report proposed three upgrade options: A. A complete reconstruction at an estimated project cost of $231,000.00. City Council Meeting Minutes July 8, 1992 page two B. Patch and overlay at an estimated cost of $70,000.00. C. Seal coat and patching at an estimated cost of $52,000.00. Council member Wilharber suggested that the City could possibly share the cost of the improvement with Lino Lakes. Council member Burgstahler noted the bulk of the roadway which is broken up services the last two residents on the street. These two residents are within the City of Lino Lakes. Considering the financial situation of the City of Centerville at this time he could not see justification in improving said section. He noted that options Band/or C for a portion of the street may be reasonable. Council member Burgstahler appeared to concur with Council member Wilharber in that the City of Centerville could contact the City of Lino Lakes for input regarding the sharing of the improvement costs, have a public hearing with the property owners and then make decision at that time as to whether to improve the street and if so, how the financing of the project would be allocated. John Stewart, City Engineer, suggested that the City Council review all streets in Centerville to consider road maintenance on the streets which may be in need of attention and do all the projects at the same time to possibly lower per unit costs. He further noted that in holding a public hearing for the improvement the City would not be able to seal coat Mound Trail this year. It might be possible to overlay it, but that may be tight. He noted the last 650 feet of Mound Trail is already severely damaged. He noted that patching could be done this fall. Motion by Burgstahler, second by Buckbee to adopt a resolution declaring adequacy of petition and ordering preparation of report; -City Staff shall order a public improvement hearing for August 12, 1992, 7:00 p.m. at the Centerville City Hall in response to the petition for improvement of Mound Trail; -the City Staff shall inform Lino Lakes of the situation and request their response to a shared cost for their portion of the roadway, motion carried unanimously. The City Staff shall coordinate a street drive around prior to the August 12, 1992 public hearing for the City Engineer and the Engineering liaisons. City Council Meeting Minutes July 8. 1992 page three ~im Stevens Construction - ReQuest for S~ecial Use Permit - Place Fill in Flood Plain John Stewart, City Engineer, was present and presented and a letter dated July B, 1992 regarding ditch and driveway permit CR53 Stevens Property. Mr. Stewart advised that it appears that the driveway overlays the concrete culvert which flows from the Ken Carpenter property on the west side of County Road 53. He noted that this is one of the culverts which is included in Centerville's Flood Reduction Project, thus any ditching or driveway work required of the Steven's would be destroyed if the City project were to proceed. He also noted that the driveway tips so that the surface drainage is northward into the ditch and this combined with the culvert flow is eroding the ditch slopes and culvert coverage. Mr. Stewart suggested that the Steven's submit an escrow of $1,500.00 for a two year period. If the Flood Reduction Project were to proceed within this time frame the Steven's escrow would be returned. If the erosion were to become intolerable or the Flood Project be cancelled then the Steven's would be instructed to undertake the necessary repairs prior to the release of the $1,500.00 escrow. A copy of the letter dated July 6, 1992 prepared by John Stewart, Maier, Stewart and Associates is on file with the Clerk/Administrator. Motion by Pelton, second by Bursstahler to approve the requested Conditional Use Permit of the Jim Stevens Construction to place fill within the flood plain area on the Steven's property east of County Road 53 (20th Avenue) contingent upon the following: removal of the stored sand, gravel and dirt on the Jim Steven's property on the west side of 20th Avenue abutting Clearwater Creek within 30 days; that a silt fence be installed around the sand, dirt and gravel to be removed, prior to and during the removal, to enhance an erosion control and minimize sediment into Clearwater Creek; to seed the location were the sand, dirt and gravel is removed on the west side of 20th Avenue on the Steven's property abutting Clearwater Creek; a copy of the Rice Creek Watershed Permit obtained by Stevens for the project driveway/fill be submitted to the City Hall; $1,500.00 in escrow be submitted by the Jim Steven's Construction to be held with the City of Centerville for two (2) years, if the Flood Reduction Project were to proceed within this time frame the Steven's escrow would be returned, if the erosion were to become intolerable or the Flood Projeot to be oanoelled the City Council Meeting Minutes July 8, 1992 page four Steven's would be instructed to undertake the necessary repairs; the grading of the driveway shall be slanted to the south to stabilize the east bank of the ditch and to minimize erosion control, motion carried unanimously. Center Hills - Second Addition John Stewart, City Engineer, presented a letter dated July 1, 1992 regarding the Center Hills, Second Addition. Mr. Stewart advised that the bituminous wearing course remains to be completed on the entire project and that the Contractor requests an extension of the completion date to June 15, 1993. A copy of the letter dated July 1, 1992 from John Stewart, Maier, Stewart and Associates is on file with the Clerk/Administrator. Motion by Burgstahler, second by Wilharber to authorize approval of a change order for Ro-So Contracting, Inc., to extend the completion of the second lift of the streets to June 15, 1993, motion carried unanimously. Mr. Stewart also presented partial pay estimate number 5 for Ro- So Contracting, Inc., for the Center Hill, Second Addition. The pay estimate covers work completed to date and is in the amount of $4,810.72. Motion by Buckbee, second by recommendation of the City Engineer partial pay estimate number 5 for the Center Hills, Second Addition, motion carried unanimously. Wilharber that per the the City Council approves Ro-So Contracting, Inc., for in the amount of $4,810.72, Center Hills - Third Addition The City Council reviewed the final plat of the Center Hills, Third Addition. Mayor Buckbee suggested the north end of Brian Drive and the west end of 73rd Street be "T'd" until such time the streets were to be extended. Council member Pelton expressed concern of possible sump pump drainage on to 73rd Street near the area of Lot 3, Block 2 Center Hills, Third Addition and also the "mound" area on said lot. Motion by Pelton, second by Burgstahler to approve the final plat of the Center Hills, Third Addition contingent upon: Lots 1, 2 and 3, Block 2 grading be adjusted so that they drain into a beehive area behind the curb on 73rd 6tf@@t At Lot I, Dlook II I I I City Council Meeting Minutes July 8, 1992 page five Lot 3, Block 2 elevation shall be adjusted to 908.0; the "mound" area on Lot 3, Block 2 shall be lowered; the bituminous "T's" for turn around shall be installed at the west end of 73rd Street and the north end of Brian Drive to the satisfaction of the City Engineer; the Development Agreement be signed by the Developer and the appropriate representatives of the City of Centerville; that the Developer submit the appropriate escrows and letters of credit and fees for the development, motion carried unanimously. Municipal Well John Stewart, City Engineer, gave an update to the City Council regarding the second municipal well. He noted that the original estimate for clearing and grubbing given by Gordons Landscaping Lawn Care and Snowplowing was $13,360.00. In viewing the high cost of this bid, a second bid was obtained from Jim Steven's Construction, Inc. The Jim Steven's Construction, Inc. bid came to $5,900.00. Motion by Burgstahler, second by Pelton to accept the bid for clearing and grubbing trees and brush on the municipal building site from Jim Steven's Construction, Inc., for a total of $5,900.00., motion carried unanimously. Center Hills - Third Addition - Assessment HearinQ Date Motion by Pelton, second by Wilharber to adopt a resolution to set the Assessment Hearing date for the Center Hills, Third Addition Improvement to be August 12, 1992, 7:00 p.m., motion carried unanimously. We~leitner's Addition - Petition for Local Improvement/Kxtension of Municipal Water John Stewart, City Engineer, was present to discuss a letter dated July 8, 1992 regarding a petition for water system extension to the Wegleitner's Addition. A copy of this letter is on file with the Clerk/Administrator. The letter indicated that the cost per unit for extension of municipal water to the Wegleitner's Addition is estimated to be $5,240.00. Mr. Stewart advised that the petitioners have requested two weeks in which to consider said cost. Mr. Stewart advised that a closer estimate of the actual cost could be obtained after the bids were known for the Center Hills, Third Addition and municipal facility municipal water extension project were known. It appeared to be the consensus of the City Council to table this issue until August 12, 1992. City Council Meeting Minutes July 8, 1992 page six Council member Wilharber suggested that a map of the petitioning property be included with a future petitions. Storm Water Draina2e Ditch Maintenance Motion by Wilharber, second by Pelton that based upon the recommendation of the City Engineer, the City Council approves partial pay estimate for Jim Steven's Construction, Inc., in the amount of $7,722.00 for work completed on the Storm Water Drainage Maintenance improvements from the Center Oaks Development to Centerville Lake, motion carried unanimously. Council member Wilharber noted that the contractor should take care of the brush and soil around the bank of the project. Municipal Buildina Al Mjorud of Mjorud Architecture was present Municipal Facility. He advised that it appears would have three goals: 1. To establish a maximum budget. 2. To authorize the Architect construction phase of the work. To establish a construction schedule 1992. to discuss the that the City to enter into the 3. to end December Mr. Mjorud presented the proposed building plan. the building plan is very elementary, easy economical. He felt that the building could within Centerville's time constraints. He advised that to build and be constructed Mayor Buckbee noted that Mr. Mjorud has done a tremendous job orchestrating the municipal facility and utilizing the talents of the individual Task Force members. Council member Burgstahler suggested that the building estimates be broken down in way in which the City can look at its financing options. For example not all of the building costs are for the fire hall or city hall. Other costs are for the municipal well, the pump house, water extension, soil correction, etc. Council member Burgstahler suggested looking at a financing as group with the Financial Advisor, having a special meeting before August 20, 1992 to make sure all persons are comfortable in moving forward with the project. It appeared to be his opinion that the City is in the ball park financially and that the time frame appears to be appropriate. Motion by Pelton, second by Buckbee to authorize Al Mjorud of Mjorud Architecture to begin the construction documents with the Pf@p@~@d plan pr@~@nt@d at tnil Oity Counoil me.tin.. motion City Council Meeting Minutes July 8, 1992 page seven carried unanimously. Motion by Pelton, second by Wilharber presented by Al Mjorud which would give a municipal facility by December 31, unanimously. to accept the time frame completion date of the 1992, motion carried Motion by Burgstahler, second by Wilharber to authorize the Mayor and City Staff utilizing the discretion of the Mayor for fees of the contract to enter into an appropriate interim agreement with Gilbert Construction to enable them to prepare a guaranteed maximum price for the proposed designed plan with the approval of the agreement by the City Attorney if such temporary contract is appropriate, motion carried unanimously. Motion by Burgstahler, second by Wilharber to authorize the Clerk/Administrator to set-up a City Council work session at a date when the majority of the City Council members can be present to discuss the financing of the municipal facility, motion carried unanimously. Motion by Burgstahler, second by Buckbee to authorize the Building Task Force and City Staff to issue a press release regarding the municipal facility, motion carried unanimously. Lake Sanitation Motion by Buckbee, second by Burgstahler to tabie discussion of the Lake Sanitation volume based proposal, motion carried unanimously. Consent Agenda Motion by Burgstahler, second by Pelton to approve the following Consent Agenda Items: ApDroval of a Continuous Temporarv 3.2 Beer Permit- July 9, - July 22, 1992 for the Waterworks Bar Approved. ApDroval of the 1993 North Central Cable BudQet motion carried unanimously. A copy of the 1993 North Central Cable Budget is on file with the Clerk/Administrator. Consolidation Commission UDdate Council member Pelton advised that at the last Consolidation Commission meeting, Andy Neal, Lino Lakes City Council member; Jeff Nelson, Consolidation Commission Chairperson; and herself discussed the possibility of holding a public hearing for the City Council Meeting Minutes July 8, 1992 page eight consolidation at the end of September or sometime in early fall. Mr. Neal and Ms. Pelton are to discuss this possibility with their respective City Councils and Consolidation Commission members. She noted that the purpose of the public hearing would be to get a feel from the general public regarding the movement of the consolidation effort. She advised that it appears to be the attitude that it would be important that the public is comfortable in pursuing this issue as the next step would involve the hiring consultants at a possible cost of $25,000.00. City Celebration Council member Dario advised that the City Celebration Committee is concerned about not receiving pre-sale tickets from the carnival representatives. He noted that the Softball Tournament appears to be a success as they are already half way filled. He noted that there is also a Co-Ed Tournament this year. Comouter Purchase Motion by Pelton, second by Buckbee to direct City Staff to thank the Columbus Lions Club for the donation of monies which enabled the City Office to purchase a computer so that the Centerville Accounting System can be streamlined; and to authorize City Staff to purchase a computer for the City Accounting System to be used by the Deputy Clerk for a dollar amount within the guidelines of the donation by the Columbus Lions Club, motion carried unanimously. Council member Wilharber suggested office P.C.'s as this would be appointments, writing notes, etc. that the City network the very helpful with scheduling PAYMENT OF CLAIMS Motion by Wilharber, second by Dario to approve the current payment of claims of the Centennial Fire District, motion carried unanimously. Motion by Burgstahler, second by Wilharber to approve the current payment of claims of the City of Centerville, motion carried unanimously. ADJOURN Motion by Buckbee, second by Wilharber to adjourn the meeting, motion carried unanimously. Meeting adjourned 10:10 p.m. City Council Meeting Minutes July 8, 1992 page nine ~espectfully submitted, I ~amara M. Miltz-Miller GlerkjAdministrator RESOLUTION BE IT RESOLVED by the City Council of Centerville, Minnesota: 1. A certain petition requesting the improvement of Mound Trail between Main Street and the Centerville City Boundary, filed with the City Council on July 8, 1992, is hereby declared to be signed by the required percentage of owners of property affected thereby. This declaration is made in conformity to Minnesota Statutes, Section 429.035; 2. Maier, Stewart and Associates has completed a report to the City Council advising the City Council in a preliminary way as to whether the proposed improvement is feasible and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended; 3. A public hearing shall be held on such proposed improvement on the 12th day of August, 1992 in the City Council chambers of the City Hall at 7:00 p.m. and the Clerk shall give mailed and published notice of such hearing and improvement as required by law. ADOPTED BY THE CITY COUNCIL THIS 8TH DAY OF JULY, 1992. r j~~_It~JLjif M~y r A~ST: < il~~~'1J;(1t Clerk/Admin 6 r tor DISB~RSEMENTS -Checks #5455 - #5501 i Checks #5470 & #5487 Voided out i Post~aster - Postage for 2nd qtr. sewer & water, "$ 136.92 bil~s Firstar Bank of Mn. - Prjncipal & interest payment $74,816.25 on Imp Bond 1990 - A Centerhills sewer & water bond Circ~e Pines/Lexington Police Dept. - July payment $10,827.17 on police Contract Jimsl Stevens Construction Co. - Partial pay $'7,722.00 Estlimate #1, Center Oaks I ditch cleaning Ro-Sb Contracting Inc. - Partial pay estimate #5 $ 4,810.72 Cen~erhills 2nd Addition Firs~ar Hugo Bank - 2nd qtr. (June) taxd~posit fori Fed. Soc. Sec. & Medicare Witholding taxes Mn. Oept. of Revenue - 2nd qtr. (June) State Wi holding taxes Rand · Hagerty;.. July Recycl ing eoordinator expense Tam ra i'-t."Miltz-Miller - 2-66 thru 7-2-92 Clerk Salary & milage Mavis Solheid - Clerk Salary 6-22 thru 7-2-92 Sanna Buckbee - Clerk Salary 6-22 thru 7-2-92 Orvtlle Hughes - Maintenance Salary - 6-22 thru 7-~-92 ' . Rob~rt Barron -Maintenance Salary - 6-22 thru 7-~;"92 - Park Maintenance - $63.00 Dal Larson - Maintenance Salary - 6-22 thru 7- -92 - Park Maintenance - $99.68 Dennis Zerwas Jr. - taping City Council meeting of IJune24, 1992 Abd~,Abdo & Eick - Services related to Audit thrtough 5-22-92 Metttopolitan Inspection Service - 2nd qtr. Buill ding Inspectors fees Mj9rtud Architecture - Services rendered thru June 30, 1992 Project Fire Station & Municipal RECEIPTS AND DISBURSEMENTS - July 1 - 8, 1992 BALANCE IN GENERAL FUND AS OF JULY 1, 1992 RECEIPTS Plumbing Service Center- Permit #92-28 Chri~ Wendt - Bldg. Permit #92-55 Plumbing Service Center - Permits #92-25,26,27 Reghtered Abstracters - Development payoff Centerhills II 1949 73rd St. Kenc9 Construction Co. - Bldg. permit #92-57 &#56 Trea$, Anoka County - June 1992 Tax Increment monies $ 56.00 $ 90.60 $ 153.00 $ 7,318:61 $10,148.25 $91,858.39 $ 1,667.09 $ 251. 00 $ 125.37 $') (, .)900.36 $ 417.49 $ 378.62 $" ;526.32 :.lc $ 250.74 $ 286.87 $ 18.47 $ 2,500.00 $15,234.26 $ 5,500.00 Bldg. $131,690.43 $109,624.85 $241,315.28 RECEIPTS AND DISBURSMENTS - July 1 - 8, 1992 PAGE TWO DISBURSMENTS CONTINUED Public Employees Retirement Assoc. - Aug. Life. Ins~rance Premiums Carol Zoff Pelton - July Council salary Bob !Urgstahler.- July Council Salary Tom ario - July Council Salary Tom. ilharber - July Council Salary JohniBuckbee III - July Council Salary Don faxton - Refund of Plumbing permit fee U.S.rWest - Hall phone Midw~st Gas Co. - Gas Util: Hall - $16.83 Gar/lge - $11.40, Park Bldg. -$5.84 Amer~can National Bank - For destruction of paid bon~s & coupons - 1979 Street Restoration Bond Mn. ~ssoc of Small Cities - Membership dues Anok~ Electric Coop - 6 street lights Nort~ern States Power Co.- June street lights Corn~r Express - 31.1 gallons Diesel Publ~c Employees Retirement Assoc. - 6-8 ~hru 6-19-92 - PERA Contribution DCA ~nc. - Health Insurance premium for M. Solheid Mn. ~tate Treasurer - 2nd qtr. Bldg. Plumbing & Hea~ing surcharge fees Emer~ld Office Supply - Misc. supplies Mona! Espe - Office salary - 6-23 thru 7-1-92 Hugo: Feed Mill - Mise supplies for Gen Cit~, Pub!lic Works, Recycl ing Fund & Park Fund-$1. 78 Tom !Dario - Reimbursement for 1 ettering for si gns & llarge Sign at Trippels Mkt. JOhnl Buckbee IIIl- June expenses parking & postage Granger;s Inc. - 67.6 gal Diesel, filter,gas can Lig~tning Printing - 100 sets Plumbing permit forms Wat~r Pro -Parts for Water Meters Met opolitanlnspection Service - 2nd q.tr. Pl mbing lnspectiors Fees - 18 permits Ric~ Creek Watershed District - Permit application fe~ for final site drainage plan for constrution of iFire Station & Municipal Blg. i I BALANCE IN GENERAL FUND AS OF July 8, 1992 $ 45.00 $ 78.50 $ 78.50 $ 78.50 $ 58.50 $161.61 $ 41.00 $109.43 $ 34.07 $175.00 $312.19 $ 28.96 $704.16 $ 37.00 $272.71 $233.86 $631.87 $114.12 $134.07 $207.63 $248.22 $ 10.48 $ 94.86 $ 18.21 $ 76.22 $425.00 $155.60 $130,934.92 $110,380.36 RECEIPTS AND DISBURSEMENTS - JUNE 25 - 30, 1992 BALANCE IN GENERAL FUND AS OF JUNE 25, 1992 RECEIPTS Kenco Construction Co. - Bldg. Permit #92-53 $5,124.50 197p 72~ St. Rich~rd Defoe Enterprises Inc. - 3.2 beer permit $ 45.00 Victtria Vaneaton - Bldg. Permit #92-54 $ 75.25 Rich rd Defoe Enterprises Inc. - 3.2 beer permit $ 225.00 Plum ing Seriice Center - Permits #92-21, 22,23 $ 153.00 Wes Schoberlein - Dog license & sewer payment $ 88.84 Registered Abstracters Inc. - Imp. payoff 7240 Unity $7,318.61 Regi~tered Abstracters Inc. - Imp. payoff 1956 72l;z St. $7,318.61 Regiitere d Ab strac.t.ers, Inc. - Imp. payoff 198473rd St$7,318.61 Regi tered Abstracters Inc. - Imp. payoff 1995 73rd St.$7,318.61 Regi tered Abstracters Inc. - Imp. payoff 1975 72l;z St. $7,318.61 McGu,"re Mechanical Services - Plumbing permit 892-24 $ 36.00 Cynthia Ahlman - Storm Sewer Improvement payoff $6,893.65 Minn~sota Title Co. - Assessment searcy . $ 10.00 Ricc~r Heating Co - Permit #92-36 & #37 $ 101.00 Title Research Services - Assessment Search $ 10.00 Jame~ Cleary - Inspection of faulty water meter $ 15.00 Cons~mers - 1st qtr. sewer use charges $ 221.00 , - 1st qtr. water use charges $ 240.16 COlu\nbus Lions Club - Final 50% payment of pull tab $2,677.87 mon~es Firs~ar Hugo Bank - June interest on General Fund $ 147.87 Che~king Account i i DISB~RSEMENTS ::. Checks #5452 - #54~4 ! Mn. bept. of Health - Permit far plat of Cen~erhills 3rd Addition Mn. eollution Control Agency - Permit fee for Centerhills 3rd Addition Rice~lcreek Watershed District - Issuance of a permit for Fire! 6i~~.Hall Bldg. Tele hone transfer to Petty Cash Checking Account $ 150.00 $ 240.00 $3,000.00 $ 200.00 , I BALA~CE IN GENERAL FUND AS OF JUNE 30, 1992 PETTY CASH CHECKING ACCOUNT , BALANCE AS OF June 30, 1992 - $90.05 $82,623,:24 $52,657.19 $135,280.43 $ 3,590.00 $131,690.43 Pursuant to due call and notice thereof the City Council of the City of Centerville held their regular meeting on Wednesday, June 24, 1992 at the City Hall. Mayor Buckbee called the meeting to order at 7:10 p.m. Present: Dario, Pelton, Wilharber. Absent: Buirgstahler. KIINUTES Koition by Pelton, second by Wilharber to table the approval of the June 8, 1992 meeting minutes, motion carried unanimously. ~a3 - 1994 Police Contract Chlief Dave VanBurkleo of the De!partment appeared before the p~oposed 1993-1994 Police Service i Circle Pines/Lexington Police City Council to address the Contract. M~yor Buckbee requested that the contract define the scope of s~rvice to the City of Centerville to be 16 hours per day as it appears that has been the average number of hours per day given to the City of Centerville to date. i Cduncil member Dario inquired as to Centerville entering into a Joint Powers P~nes and Lexington versus contracting. i Ctiief VanBurkleo advised that it is a goal to enter into a Joint pqwers Agreement versus a contract situation in the future. the possibility of Agreement with Circle Kdtion by Pelton, second by Dario to approve the 1993-1994 Police Service Contract with the Circle Pines/Lexington Police Department with the addition of the definition of scope of service to be an average of sixteen (16) hours per day, motion c~rried unanimously. I W~terworks Bar - ReQuest to Decrease the Cost of a Temoorary 3.2 ~er Permit R~ch DeFoe, owner of the Waterworks Bar, was present to discuss r~duced cost in Temporary 3.2 beer permit with the City Council. M~. DeFoe advised that he would like a permanent 3.2 beer permit for the entire baseball season in addition to a decrease in fee. He noted that the his conversations with the Minnesota Liquor Control Division suggested that he could obtain a permanent 3.2 beer permit for the ball field area. Mr. DeFoe advised that if ttie process involved an ordinance amendment he would pay for the cqst of the amendment. He also advised that the current permit system is too expensive and it is too much of a hassle to obtain temporary 3.2 beer permits. He advised that he has not been told .o~ any concerns or problems that had been associated with the icurrent issues of the 3.2 beer permits. Cduncil member Wilharber noted that he prefers the current system of issuing temporary 3.2 beer permits as the City is able to obtain more control. City Council Meeting Minutes June 24, 1992 page two Council member Pelton noted that especially with the issuance of 3.2 that Mr. DeFoe come into see the City season starts next year to discuss a she would like to commend Mr. DeFoe making a go of the business and community. she tends to beer permits Council before change. She for improving becoming an be cautious, and suggests the baseball advised that the business, asset to the Mayor Buckbee advised that currently there is no break in the permitting process and that Mr. DeFoe proved that he is willing to address problems and concerns and find solutions. He noted, however, that he does tend to agree with Council member Pelton on the current process being continued for the rest of the 1992 summer and later address changes for the 1993 summer. He also appeared concerned about a potential loss of control if a permanent license were issued. Council member Dario noted, to date Mr. DeFoe is keeping the area clean and has received positive comments regarding the Waterworks operations. Floyd Laska, 1393 Mound Trail, was present at the meeting and advised that he lives near the Waterworks Bar and has had no problems. Motion by Pelton, second by Wilharber Beer Permits for the Waterworks Bar 1992, motion carried unanimously. Council member Burgstahler arrived 7:40 p.m. to approve Temporary 3.2 on June 25 through July 8, Lake Sanitation Lee LaBore attorney with LaBore and Giuliani, Ltd., was present to represent Lake Sanitation. He advised that Lake Sanitation would like to re-new their contract and continue their relationship with the City of Centerville. He would like the City of Centerville to consider the rate proposal presented by Lake Sanitation at this meeting. Mary Ayde, of Lake Sanitation, advised that with regard to questions on colored plastic they have to cut back on the recycling of the colored plastic due to the market. Mayor Buckbee expressed concern that the proposal submitted to the City Council by Lake Sanitation does address volume based billing, but may also include a rate increase and he would like to consider the issues separately. He advised that he would like time to review the packet delivered tonight by Lake Sanitation for those concerns. I I I City Council Meeting Minutes June 24, 1992 page three Ms~ Ayde noted that the old current revenue per month in the City of [Center viI Ie is $4,324.80. She further noted that in order to br~ak even, Lake Sanitation would require $4,725.00. This would apvear to indicate that Lake Sanitation was operating at a de~icit of $500.00 per month in 1991 with regard, to the City of Cepterville. Ms. Ayde further noted that Lake Sanitation does ha~e extra chips if the City of Centerville would like to obtain so~e. , Co~ncil member Burgstahler inquired of Ms. Ayde, that if the City ag[rees to the proposal presented, would she come back then and c~ange her mind as was done in the past. M~. Ayde advised that she would not change her mind. N$W BUSINESS R~quest for Variance - 1649 Peltier Lake Drive S~eve Marcello, owner of the property and proposed homeowner of the lot, appeared before the City Council to request that his d~ck be allowed to be constructed 39 feet from Peltier Lake Drive. It appears that the property to the east of the lot has a d~ck 35 feet from the lake and the structure to the west of the l~t appears to be between 42 and 44 feet from the lake. Mr. Marcello has obtained a permit from the Rice Creek Watershed District to build said deck 39 feet from the property line. M~tion by Burgstahler, second by Wilharber to approve the request f~rvariance at 1649 Peltier Lake Drive to construct a deck 39 f~et from Peltier Lake based on the following justifications: special conditions and circumstances exist which are peculiar to the land involved and do not result from actions of the petitioner. The lot is only 125 feet deep; literal interpretation of the provisions of this ordinance would deprive the petitioner of riahts commonly enjoyed by other properties in the same district under the terms of this ordinance. The neiahboring properties enjoy the same setbacks; granting the variance requested will not confer on the applicant any special privilege that is denied by this ordinance to other lands, structures or building in the same district; the proposed variance will not impair an adequate supply of light and air to adjacent property or unreasonably diminish or impair established property values within the surround area, or in any other respect impair the public health, safety or welfare of the residents of the city, ~otion carried unanimously. City Council Meeting Minutes June 24, 1992 page four ~ound Trail - Petition for Im~rovement by Skin Patch, Seal Coat or Overlay John Stewart, City Engineer, advised that the west end of Mound Trail appears to be in the worst shape. Last fall he discussed the possibility of an overlay with the Engineering Liaisons and the options of the assessing said overlay. He advised that the last 200-300 feet of Mound Trail appears to be breaking up and there is a 10 to 14 inch difference in height of the road and slew. This effects the strength of the road. He suggested that overlaying the west area may have the same effect as placing a band aide over an open wound. He noted it is preferred that there is usually a three foot separation in the road level and water. Floyd Laska, 1393 Mound Trail, was present at the City Council. He noted that the City did overlay Mound Trail in 1988 and that this maintenance did hold up well. Motion by Pelton, second by Buckbee to accept the petition of 35% or more of the real property owners that have frontage abutting Mound Trail between Main Street southwest to Centerville/Lino Lakes City boundary line requesting that such street be improved by skin patch. seal coat and/or overlay and that the City Engineer be directed to prepare a report addressing said improvement to include methodology and costs. motion carried unanimously. OLD BUSINESS Municioal Buildin~ Uodate Motion by Pelton. second by Burgstahler to approve the issuance of a $3,000.00 cash surety to the Rice Creek Water .Shed District for the permit to construct on the proposed municipal building site. motion carried unanimously. Matt Gertschalager of Gilbert Construction was present to address the City Council regarding Gilbert Construction's contract for Construction Management. Mayor Buckbee requested a financial statement disclosure from Gilbert Construction. Mr. Gertschalager advised that he would not be the primary contract person during the construction phase. He advised that both of the persons who could be contacts would come to the next Building Task Force meeting and that the City of Centerville would only be charged for one of those persons at the meeting. He advised that the two persons would not both be involved in future meetings which could result in the payment of two fees by the City of Centerville. City Council Meeting Minutes June 24, 1992 page five Motion by Buckbee, second by Pelton to accept Gilbert Construction as the Construction Manager for the municipal and fire hall building, motion carried unanimously. Motion by Buckbee, second by Pelton to authorize the signing of a contract with Gilbert Construction contingent upon: Gilbert Construction providing cost estimates within the budget of the City of Centerville; the construction manager providing a bond for the project; upon proper completion and execution of the appropriate paper work; upon satisfactory approval of the City Attorney of the contract, motion carried unanimously. Progress Road John Stewart, District has sidewalk area year. and Westview Street Imorovement City Engineer, advised that the Centennial School requested that the City of Centerville construct a in 1992 and consider the road work in a subsequent Motion by Burgstahler, second by Pelton to postpone the improvement of Progress Road and Westview Street unless the sidewalk and road work can be scheduled together either this year or in subsequent years, motion carried unanimously. Municipal Well Motion by Burgstahler, second by Buckbee to approve the awarding of the bid for the second municipal well to the apparent low bidder of the base bid to be E.H. Renner and Sons for a dollar amount of $30,197.00, motion carried unanimously. Motion by Burgstahler, second by Wilharber to authorize Council member Pelton to work with the City Engineer regarding the clearing and grubbing of the path for E. H. Renner and Sons to drill the second municipal well, motion carried unanimously. Peltier Lake Drive Culvert Motion by Burgstahler, second by Pelton to table discussion of the Peltier Lake Drive culvert improvement until a receipt of a response from the appropriate agencies regarding the replacement of said improvement, motion carried unanimously. Center Hills - Second Addition Ro-So Contracting, Inc., sent a letter to the City dated June 23, 1992 requesting an extension until for completion of work on the Center Hills, Second of Centerville spring of 1993 Addition. City Council Meeting Minutes June 24, 1992 page six Council member Wilharber inquired as to whether the City would be liable if damage wereto occur when snow plowing. John Stewart, City Engineer, advised that he would write into the change order that the contractor would be responsible for City damage related to plowing if the second course were to be allowed to placed in the spring of 1993. Motion by Burgstahler, Stewart and Associates to allow an extension until course of the Center Contracting, Inc., and carried unanimously. second by Buc~bee to authorize Maier, prepare an appropriate change order to the spring of 1993 for the final wear Hills, Second Addition, by Ro-So to approve said change order, motion Ro-So Contracting, Inc. also requested a reduction in retainer. The retainage is currently at 5%. Mr. Stewart advised that the 5% is typically held until the project is complete. Motion by Buckbee, second retainer currently be held carried unanimously. by Wilharber to not reduce the 5% for Ro-So Contracting, Inc., motion Center Hills - Third Addition John Stewart, City Engineer, for the Center Hills, Third water extension. presented Plans and Specifications Addition and the municipal building Motion by Burgstahler, second by Pelton to approve the municipal building water extension along Main Street, and work on the water tower to be joined with the Center Hills, Third Addition project, motion carried unanimously. Motion by Burgstahler, second by Pelton to not assess the properties on the north side of Main Street for trunk facilities (similar to the process that was completed on Mill Road); at such time that the properties request to be hooked up to City water the properties on the north side of Main Street shall be charged a higher hook-up fee as with the process on sections of Mill Road; the reason for said decision is that the project is undertaken to upgrade trunk main facilities and it may be inappropriate for the properties on the north side of Main Street (as it was inappropriate for certain properties along Mill Road) to be assessed for municipal water at this time; the investment shall re-couped for lateral benefit at such time that the properties request to be hooked up to municipal water, M@t!@n @afr!@d Uftan!m@uliv= City Council Meeting Minutes June 24, 1992 page seven Motion by Burgstahler, second by Dario that in event the foregoing motion is deemed unacceptable by the City Attorney the City Council adopts a Resolution to order a report by Maier, Stewart and Associates and directs staff to prepare appropriate notices for an improvement hearing for the municipal building water extension, motion carried unanimously. Motion by Pelton, second by Burgstahler to acknowledge receipt of the Plans and Specification for the Center Hills, Third Addition, the municipal building water extension and value work for the municipal tower and direct appropriate staff to advertise for bids for said project and set a bid date of July 17, 1992, 10:00 a.m., motion carried unanimously. Motion by Burgstahler, second by Buckbee to approve a Development Agreement for the Center Hills, Third Addition, contingent upon: Rice Creek Water Shed Permit; Final Plat being approved as acceptable by the City Council and Receipt of the appropriate escrows and fees for the development, motion carried unanimously. It appeared to be the consensus of the City Council to table discussion of the final plat of the Center Hills, Third Addition, at this time. Lot 1. Block 3 Peterson's Old Homestead Addition- Drainaqe/Gradina Council member Pelton advised that the drainage/grading correction provided by Howard Bohanon, Builder, on Lot 1, Block 3 Peterson's Old Homestead Addition, does not appear to be draining properly on the property to the east. She advised that the area does minimally meet drainage requirements, but is not the best situation. Vi Burston, 7164 Mill Road, mother of the owner of Lot 1, Block 3 Peterson's Old Homestead Addition, was present at the meeting. Motion by Wilharber, second by Pelton to direct City Staff to notify Howard Bohanon, Builder, in writing that the City is not happy with the project and that the City shall utilize the escrow monies submitted by Mr. Bohanon to improve the drainage/grading in the area, motion carried unanimously. Sump Pumo Ordinance Motion by Buckbee, second by Wilharber to table discussion of the Sump Pump Ordinance, motion carried unanimously. City Council Meeting Minutes June 24, 1992 page eight CONSENT AGENDA Motion by Burgstahler, second by Dario to approve the Consent Agenda: Clerk/Administrator Vacation June 29, 1992 through July 3, 1992 and July 20 through July 24, 1992. AdoDtion of Resolution Pertaining to burning permit issuance designating Centennial Fire Chief Milo Bennet, Centennial Fire Marshall June Rodiquez, Assistant Centennial Fire Marshals Mark Grouper and Randy Lauderbaugh to be designed as the City's Fire Marshals for the issuance of burning permits in the City of Centerville. To A~prove the Contribution of 7.5 cents per ca~ita in 1993 to sUDport the services of the Mediation Services motion carried unanimously. PAYMENT OF CLAIMS Motion by Pelton, second by Wilharber to approve the current payment of claims of the Centennial Fire District, motion carried unanimously. Motion by Burgstahler, second payment of claims of the City unanimously. by Buckbee to approve the current of Centerville, motion carried ADJOURN Motion by Buckbee, second by Burgstahler to adjourn the meeting, motion carried unanimously. Meeting adjourned 10:20 p.m. Respectfully submitted, Tamara M. Miltz-Miller Clerk/Administrator Counc~l Member f5( ~r~"', h/Jvl G,- resolution and move its adoption: introduced the following CITY OF CENTERVILLE . RESOLUTION NO. 92 RESOLUTION REGARDING ISSUANCE OF BURNING PERMITS WHEREAS: City Ordinance'requires types ot open burning; a burning and permit tor certain WHEREAS: the Minnesota Pollution Control Agency city to rtame the individuals who are issue burning permits; requires each authorized to NOW, THEREFORE, BE IT RESOLVED AS FOLLOWS: 1~ That the Centennial Fire Chiet Milo Bennett, Centennial Fire Marshal June Rodriguez, Assistant Centennial Fire Marshal's Mike Broker and Randy Lauderbaugh be designated as the City Fire Marsha~s for the issuance of burning permits in the City of Centerville. Adopted by the Centerville City Council this .j"Ul'le 1992." day ot The motion tor the adoption of the foregoing resolution was duly seconded b~ Council Member Oar,',., and upon vote being taken thereon. the fo~lowing voted in favor thereof: RUI'.h b>€'P . . Pe-/;-on, L-utlf,.:u,her, B/Jf"'~bt), f.erl The following voted against same: ()tirf() A/OJll P Whereupon said reso~ution was declared duly passed and adopted. ---4 ---"'-- -. --I " -- ~ ~'~ ---- RECEIPTS AND DISBURSEMENTS - JUNE 9 - 24, 1992 l~ BALANCE IN GENERAL FUND AS OF JUNE 9, 1992 RECEIPTS Linda Reisdorfer - 3.2 beer permit Richard DeFoe Ent. - 3.2 beer permit Plumbing Serive Center - Permits #92-17, #92-18 Gerald Rehbein, R & R Leasing Inc. Escrow for plans & specs for Centerhills 3rd Addition Kenco Construction - Bldg. permits #92-45, 7257 Twin Lakes & 7256 Unity, #92-46 Berkley Admin. League of Mn. Cities - Year end adJustment to Workers Compensation deposit premium County of Anoka - Reimbursement for 1992 Redistricting Expenses Centennial Fire District - 1st qtr. 1992 Depreciation/ Richard DeFoe - 3.2 beer permits Monies Registered Abstracters - Assessment Search Registered Abstracters - Assessment Search Mark Marchetti - Mechanical Permit #92-31 Registered Abstracters - Assessment Search PQT Field Account - Russ Almendinger - Donation to City Celebration Riccar Heating Co. - Permit #92-32 Bruce Lattu - Bldg. Permit #92-47 - 7224 Mill Rd. Registered Abstracters - Development Improvement payoff - 1946 73rd St. Kenco Construction Co. - Bldg. Permits # 92-48 7247 Twin Lakes & #92-49 - 7261 Unity Ave. Richard DeFoe Ent. 3.2 beer permits Dan Saxton - Heating Permit #92-33 & Plumbing Permit #92-19 Consumers - 1st qtr. 1992 sewer use charges - 1st qtr. 1992 water use charges Treas, Anoka County - May parking & other fines Christine Casey - Replacement of damaged mail boxes North Star Title - 1990 Municipal Water Extension payoff - 7105 20th Ave. N. . Matt Drets~h - Bldg. Permit #92-50 - 1977 Cardinal Dr. $ Murray Wil e - Mechanical Permit #92-34,18309 Center Sr.$ Riccar Hea ing Co. - Permit #92-35 - 7265 Unity Ave. $ Centennial Fire District - 2nd qtr. 1992 Depreciation $ Monies on Fire Equipment & Apparatus Best Plumbing Co. - Permit #92-16 - 1949 73rd St. J & J Meyer Const. Co. - Bldg. Permit #92-52 7130 Mi 11 Rd. Aoutomated Pool - Bldg. Permit #92-53 Richard DeFoe Enterprises Inc. - 3.2 beer permit $ 35.00 $ 45.00 $ 102.00 $14,500.00 $10,148.25 $ 211 . 00 $ 408.25 $ 1,810.50 $ 90.00 $ 10.00 $ 10 . 00 $ 15.50 $ 10.00 $ 100.00 $ 50.50 $ 68.55 $ 7,318.61 $10,140.33 $ 90.00 $ 126.50 $ 780.06 $ 130.35 $ 2,151.72 $ 60.00 $ 1,041.13 58.50 15.50 50.50 1,810.50 $ 41.00 $ 4,304.98 $ $ 75.25 45.00 $ 74,605.71 $ 55,854.48 $130,460.19 Kent Davidson - Balance on City Celebration Buttons Public Employees Retirement Assoc. - May 11 thru May 22, 1992 PERA Contribution DCA Inc. - Health Insurance Premium for M. Solheid First Trust Co. - Interest payment on 1987 Street Improvement Bond Firstar Bank of Mn. - Interest payment of Imp. Bond 1990-B - Municipal Water Ext. to Industrial Park Iron Mountain Forge - Belt seat for swing set Tom Dario - Signs for City Celebration Ascom - Meter Rental - 7-1-92 thru 6-30-93 (Postage) Roseville Radio - CB radios - repair & parts St. Paul Stamp Works - 100 dog tags Arsenal Sand Inc. - Concrete sand & hauling-Park Dept. Earl F. Anderson Inc. - 256ft. fiberglass safety posts for Park Dept. U.S. West - Park Bldg. Phone Northern States Power Co. - Elect Utilities: Hall - $58.51, Gar~ge - $15.33, Lift #1 -$17.05 Lift #2 - $34.40, Lift #3 - $11.38 Park Bldg. - $11.04 - Park Lights - $6.60 Pumphouse - $511.10 Tamara M. Miltz-Miller - Clerk Salary 6-8 thru 6-19-92 t4avis Solherl!c1 - Clerk Salary 6-8 thru 6-18-92 Sanna Buckbee - Clerk Salary 6-8 thru 6-18-92 Mona Espe -Office salary 6-9 thru 6-18-92 Orville Hughes - Maintenance Salary - 6-8 thru 6-21-92 - Park Maintenance - $54.40 Dale Larson - Maintenance Salary - 6-8 thru 6-18-92 Park Maintenance - $35.44 Feed-Rite Controls - Chemicals for Water Dept. Dahlgren Shardlow & Uban - Planner fee for May 1 thru May 31, 1992 - Centerville Annexation Robert Barron - Maintenance Salary - 6-8 thru6-19-92 Park Maintenance - $7.00 Laura Haake Treas, MCFOA - Membership in Mn. Clerks & Finance Officers Assoc. WestcoInc. - Inc. - 650 - 1993 Calanders for Recycling$ 1,307.00 Babcock Locher, Nelison & Mannella - May Legal Fees $ 2,913.54 Criminal Fees - $1,053.96 - General Ciilty- $246.74 Fire/Bldg. Fund - $64.96 - Center Oaks~I Ditch $26.60 East Boundry Annexation $1,414.28 Centerville verses Olinger Issues - $7.00 Floodplain Issues - $100.00 RECEIPTS AND DISBURSMENTS JUNE 9 - 24, 1992 PAGE TWO DISBURSMENTS - CHECKS #5422 - #5451 $ 150.00 $ 316.90 $ 233.86 $17,118.75 $ 7,480.00 $ 36.00 $ 82.45 $ 213.00 $ 79.89 $ 44.15 $ 2,170.25 $ 155.89 $ 28.83 $ 665.41 $ 1,008.38 $ 302.22 $ 286.05 $ 134.07 $ 268.00 $ 272.92 $ 166.84 $ 2,345.69 $ $ 274.09 25.00 Maier Stewart & Assoc. Inc. - Engineering Fees $9,246.71 April 26 thru May 30, 1992 Floodplain Plans & specs & P.L.D. Culvert - $664.42 Centerhills 2nd Addition - $614.31 Fire/Bldg. Fund Issues - $5,636.99 Centerville 509 Pland Storm Sewer - $55.32 East Boundry Annexation Issues - $1,089.33 Henderson Ditch Cleaning Issues - $283.30 Public Works Tour - $76.73 Metropolitan Waste Control Meetings - $338.17 General City Engineering - $488.14 Public Employees Retirement Assoc.- 5-25 thru 6-5-92 PERA Contribution Trippel's Market - Supplies for City, & Public Works Telephone Transfer to Petty Cash Checking Account RECEIPTS AND DISBURSEMENTS JUNE 9 - 24, 1992 PAGE THREE DISBURSEMENTS CONTINUED BALANCE IN GENERAL FUND AS OF JUNE 24, 1992 $ 320.52 $ 74.38 $ 100 . 00 $ 47,836.95 $ 82,623.24 Pursuant to due call and notice thereof the City Council of the City of Centerville held a public hearing to consider the improvement of Progress Road and Westview Street north of Main Street and east of Centerville Road (to include the construction of a sidewalk) on Monday, June 8, 1992 at the City Hall. Mayor Buckbee called the public hearing to order at 7:05 p.m. Present: Burgstahler, Dario, Wilharber. Absent: Pelton. Audience members present at the meeting to address this issue were: Warren Tester, Director of Business Affairs, Centennial School District; Kathy Mashe, Centerville Elementrary School Principal; Gene Houle, 7124 Centerville Road. John Stewart, City Engineer, was present to address the project. It was noted that the project would not be a total reconstruction. It would involve patching and overlay of the streets. The project would include drainage and add strength to the roads. Council member Burgstahler advised that he is not in favor of assessing the two property owners on the east side of Progress Road unless there is a reconstruction of the street. He noted that he is not sure now is the best time for this maintenance cost. Council member Burgstahler advised that he is not prepared at this time to make a decision as to whether the City would participate monetarily in the project. Mayor Buckbee also advised that he was not in favor of assessing the property owners on the east side of Progress Road. Warren Tester this project. 1. Do nothing. 2. The School District for the Centerville Do both the parking Do both the parking felt that there were four options to consider with 3. 4. construct or enlarge a parking lot Elementrary School this year. lot, street and sidewalk next year. lot, street and sidewalk this year. Mr. Tester advised that he would Centennial School Board District Centerville by the end of the week. present this project to the and get back to the City of Motion by Buckbee, second Hearing, motion carried 7:40 p.m. by Wilharber unanimously. to adjourn the Public Public Hearing adjourned Pursuant to due call and notice thereof the City Council City of Centerville held their regular meeting on Monday, 1992 at the City Hall. Mayor Buckbee called the meeting at 7:41 p.m. Present: Burgstahler, Daria, Wilharber. Pelton. of the June 8, to order Absent: ...... 'lIlC"';' City Council Meeting Minutes June 8, 1992 page two I MINUTES Motion by Buckbee, second by Wilharber to approve the May 27, 1992 regularly scheduled City Council meeting minutes with the following corrections: page four, paragraph four Now Reads: "The Clerk/Administrator noted that utilizing the calculations for impermeable surfaces at $.10 per square foot may be high for large parking lot users, such as convenience stores and grocery stores." Amend to Read: "The Clerk/Administrator noted that utilizing the calculations for impermeable surfaces at $0.10 per square foot may be high for large parking lot users, such as convenience stores and grocery stores. It appeared to be the consensus of the City Council that $0.05 per square foot would be a reasonable charge for impermeable surfaces in I commercial and industrial areas." motion carried unanimously. OLD BUSINESS Im~rovement of Pro~ress Road and Westview Street Motion by Burgstahler, second by Wilharber to adopt a Resolution to order plans and specifications for the Westview Street/Progress Road Improvement Project and advertise for bids to be opened on July 2, 1992 at 10:00 a.m. as indicated in the feasibility report dated May 6, 1992 prepared by Maier, Stewart and Associates; contingent upon the Centennial School District approval of the project and agreement .to pay for all the costs except for a Centerville contribution of $6,534.00 for the sidewalk and $1,500.00 for street improvement, motion carried unanimously. Clearwater Flood Plain Reduction Project John Stewart, City Engineer, was present to discuss this issue. Mr. Stewart noted the Rice Creek Watershed District and the Department of Natural Resources concern regarding the Peltier Lake Drive culvert. Mr. Stewart advised that there are three choices regarding the Peltier Lake Drive culvert: 1. The City can do nothing. I 2. The Department of Natural Resources could do a new flood study and this would involve the City obtaining easements from property owners abutting Clearwater Creek between Main Street and Peltier Lake Drive. City Council Meeting Minutes June 8, 1992 page three 3. Increase the size of the culvert. It appears from the information put together by the City Attorney and the City Engineer that the cost to obtain easements for the new flood study would be approximately $90,000.00. The cost to increase the culvert is estimated to be $85,000.00. Council member Burgstahler appeared to feel that there would more benefit to the City to spend the money towards the replacement of the culvert versus obtaining the easements. He appeared to feel that it may be in the City's best interests to enlarge the culvert at the Peltier Lake Drive crossing and get it out of the way so that the City may progress with the Clear Water Creek Flood Plain Reduction Project. He noted that may be the Rice Creek Watershed District climate be more amenable to the other project after the Peltier Lake Drive culvert is enlarged. He noted that from the Rice Creek Watershed District minutes Wade Savage, Rice Creek Watershed District Board Member, appears to still be saying that he won't approve the Clearwater Creek Flood Reduction Project if it reduces the flood plain. Who knows what he will come up with next. Council member Burgstahler also suggested that if the annexation of the properties to the east of the City of Centerville were to occur, that the City may want to add those properties to the Clearwater Creek Flood Reduction Project. Council member Wilharber appeared to feel that it would be in the City's best interest to continue with pursuing the Clearwater Creek Flood Reduction Project and to go ahead with the Peltier Lake Drive culvert improvement. He noted that this shows the Rice Creek Watershed District that the City is moving forward with the project. Council member Pelton arrived at 8:05 p.m. Council member Wilharber continued expressing concern that if the City were to delay the Clearwater Creek Flood Plain Reduction Project until 1993, the City would lose the County monies that have been committed toward the project. Mayor Buckbee noted that the Rice Creek Watershed District may have taken Centerville resident concern in the wrong way and may be trying to limit their liability. It appeared to be the consensus of the City Council that Council members Pelton and Burgstahler shall work with City Staff to draft a letter to Anoka County requesting an extension of their commitment of funds to the Clearwater Creek Flood Reduction Project; and regarding the payment the Rice Creek Watershed City Council Meeting Minutes June 8, 1992 page four District bill in the amount of $8,060.92. Motion by Burgstahler, second by Pelton to authorize the City Engineer to contact the Department of Natural Resources and the Rice Creek Watershed District regarding the Peltier Lake Drive culvert crossing to obtain proper direction prior to initiating the project for a cost not exceed $1,800.00, motion carried unanimously. Motion by Burgstahler, second by Buckbee to direct the Clerk/Administrator to update the City Council on the terms of the Clearwater Creek Flood Reduction Project bond issue specifically the call date of the bond, motion carried unanimously. Municioal Buildina The City Council reviewed Company for construction municipal building. a proposal management from Gilbert Construction services for the proposed Mayor Buckbee advised that Gilbert Construction appears to feel that they can complete the project by the end of the year. Council member Burgstahler expressed that the proposal did not appear to include pump house items in the Gilbert Construction proposal. He noted the City is on a tight budget and that if the City can do the project cheaper without compromising the Fire Department this is an option that needs to be looked at. The Clerk/Administrator shall set up a meeting of the Building Task Force to review the proposal. APPEARANCES North Metro Recreation Bud2et Metro Recreation Commission Ms. Turgeon explained that the will not be increased for 1993 to be $5.43 per household for the goal of the North Metro program self supporting, based - Pat Turgeon. Chairperson North proposed budget for the Commission and that the cost would continue each City. She advised that it is Recreation Commission to have the upon fee based programs. Ms. Turgeon expressed concern regarding ice falling off the water tower at the Water Tower Park in relationship to the new playground that has recently installed. John Stewart, City Engineer, suggested that a snow fence be put up around the tower in the winter time. City Council Meeting Minutes June 8, 1992 page five Council member Wilharber suggested that permanent fencing for the future and to get consider how far out the fencing should be. the a cost City look at estimate and Council member Dario agreed felt that this issue is more park equipment. with Council member Wilharber and pressing at this time due to the OLD BUSINESS James Steven's Contractin~ - Conditional Use Permit Council member Burgstahler expressed concern that any granting of a Special Use Permit be contingent upon fill storage on the west side of the 20th Avenue South along Clear Water Creek be removed in a defined time frame with silt fencing being installed prior to removal. John Stewart, City Engineer, was present to address concern regarding the culvert under the presently proposed driveway. He noted that the driveway if stays where it is currently, the culvert would need to be enlarge. However, if the property owner were to move the driveway to the south he would be able to keep the culvert at it's existing size. If the driveway is not enlarged or moved to the south it would be within the path of a major drainage way for the City of Centerville. Motion by Burgstahler, second by Pelton to table discussion of the James Steven's Contracting request for a Conditional Use Permit and direct the City Engineer to advise Jim Stevens Contracting of the culvert issue, motion carried unanimously. Draina~e/Gradin~ Correction Lot 1. Block 3 - Peterson's Old Homestead Addition Council member Pelton volunteered to speak to Debra Nelson owner of the Lot 1, Block 3 - Peterson's Old Homestead Addition to see if the drainage/grading correction work that has been done to date is acceptable. She will report back to the City Council. Council member Pelton left at 9:25 p.m. Lake Sanitation Volume Based Billin~ Mary Ayde, Lake Sanitation, was unable to attend this meeting. NEW BUSINESS Center Hills, Third Addition - Plans and Specifications John Stewart, City Engineer, was present to address this proposed project. He advised that if the City were to wait another month to order the Plans and Specifications, the City would not be able to do the first lift of bituminous on the streets or the curb and City Council Meeting Minutes June 8, 1992 page six gutter. It was noted that a revised Final Plat has not yet been submitted to the City and a Development Agreement has not been drafted. It was noted the City Attorney has been consulted and he advises he is not comfortable going out of sequence for the project as it would set precedent for other developments. It was also noted it appears reasonable to rationalize that the City does already have the roadway easements within the proposed development were the proposed utilities will be installed. The limits of the these areas are defined and can not be altered without City action. The permanent easements referred to were defined and accepted with the Center Hills, Second Addition development due to the need to install telephone lines. Motion by Burgstahler, second by Wilharber to order Plans and Specifications for the proposed Center Hills, Third Addition, contingent upon: the developer submitting an appropriate escrow amount to cover the cost of said Plans and Specifications; the developer willingness to escrow appropriate funds and absorb all costs if the City and the Developer can not reach an agreement regarding the final plat or the development agreement; receipt of appropriate petitions for improvement of the project, motion carried unanimously. Council member Wilharber noted that Gerald Rehbein, Developer, does sometimes do projects out of order, but he appears to be the developer with the least amount problems. Center Hills, Second Addition, Reduction of Letter of Credit It was noted that the site grading, seeding and erosion control in the amount of $10,000.00 and frontage and barricade in the amount of $400.00 are now complete on the Center Hills, Second Addition project. Motion by Burgstahler, second by Wilharber to reduce the Letter of Credit for the Center Hills, Second Addition from $64,935.00 to $49,335.00, motion carried unanimously. Adult Entertainment Ordinance Motion by Burgstahler, second by Wilharber to direct City Staff to prepare an ordinance addressing Adult Entertainment based upon the model of the League of Minnesota Cities and checking conformance with neighboring cities, motion carried unanimously. City Council Meeting Minutes June 8, 1992 page seven CONSENT AGENDA Motion by Burgstahler, second Consent Agenda Items; Resi~nation of the Clerk/Administrator Acceptance - of the letter of resignation. advertisement for the replacement Clerk/Administrator position. Waterworks Bar - Consecutive 3.2 Permits 1992 through June 24. 1992 City Council approves. Block Party A~proval Clear Rid~e City Council approves contingent upon a neighborhood representative contacting the police and fire departments to inform them of the event. motion carried unanimously. by Dario to approve the following Approve of the June 11. North Metro Recreation Commission Motion by Buckbee, second by Wilharber Metro Recreation Commission budget as presented by Pat Turgeon, Commission 1992, motion carried unanimously. to approve the 1993 North outlined in the handout Chairperson, dated June 8, PAYMENT OF CLAIMS Motion by Dario, second by Burgstahler to approve claims of the Centennial Fire District, unanimously. the payment of motion carried Motion by Burgstahler, second by Buckbee to approve the payment of claims of the City of Centerville, motion carried unanimously. ADJOURN Motion by Burgstahler, second by Buckbee to adjourn the meeting, motion carried unanimously. Meeting adjourned 9:50 p.m. Respectfully submitted, Tamara M. Miltz-Miller Clerk/Administrator RESOLUTION RESOLUTION ORDERING PREPARATION OF PLANS FOR THE CENTER HILLS, THIRD ADDITION WHEREAS, the Centerville City Council met on June 8, 1992 to discuss the development of the Center Hill, Second Addition; and WHEREAS, Maier, Stewart and Associates is hereby designated as the engineer for this improvement; and NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CENTERVILLE, MINNESOTA: Maier, Stewart and Associates is directed to work with City staff toward the preparation of the plans and specification for the municipal improvements on the Center Hills, Third Addition; CONTINGENT UPON: - the developer submitting an appropriate escrow amount to cover the cost of said Plans and Specifications; the developer willingness to escrow appropriate funds and absorb all costs of the City and the Developer can not reach an agreement regarding the final plat or the development agreement; receipt of appropriate petitions for improvement of the project. this 8th day of June, 1992. <r~'tti~ Clerk/Admi s ra r RECEIPTS AND DISBURSEMENTS - JUNE 1 - 8, 1992 BALANCE IN GENERAL FUND AS OF JUNE 1, 1992 RECEIPTS $73,844.14 Kenco Construction Inc. - Bldg. Permit #92-44 $ 4,882.05 1969 72~ St. Riccar Heating Co. - Permit #92-29, 1975 72~ St. $ 50.50 Richard DeFoe Ent. - 3.2 beer permit $ 45.00 Title Research Services - Assessment Search $ 20.00 Plumbing Service Center - Permit #92-16, 7240 Unity Ave $ 56.00 Registered Abstracters - Special Assessment payoff $ 7,318.61 1994 73rd St. Registered Abstracters - Special Assessment payoff $ 7,318.61 7260 Unity Ave. Registered Abstracters - Special Assessment payoff $ 7,318.61 7264 Unity "Ave. Registered Abstracters - Special Assessment payoff $ 7,318.61 7251 Twin Lakes Ave. Registered Abstracters - Special Assessment payoff $ 7,318.61 7280 Twin Lakes Ave. Registered Abstracters Inc. - Assessment search $ 10.00 Registered Abstracters Inc. - Assessment search $ 10.00 Title Research Services Inc. - Assessment search $ 10.00 Dave Hacker - Mechanical Permit #92-30 AIC $ 15.50 ~. ~ichard DeFoe Ent. - 3.2 beer permit $ 45.00 Consumers - 1st qtr. 1992 sewer. use charges $ 305.40 - 1st qtr. 1992 water use charges $ 96.20 $~42,138.70 $115,982.84 DISBURSEMENTS Checks #5384 - #5421 $ $ 20 . 77 524.10 Dennis Zerwas Jr. - Video tapeMay 13 Council Meeting Rice Creek Watershed District - Center Oaks I ditch Project Lake Sanitation Inc. - Delivery of 594 Recycle bins & sending out 1,050 bar code stickers Ci rcl e Pi nes/Lexi ngton.~ Pol ice Dept - June payment on Police Contract Popham Haik - Clearwater Creed Floodplain expenses Agressive Industries Inc. - six 60 gallon blue recycl ing containers for Ci:~y Parks Metropolitan Waste Control Comm. - May 8 SAC Charges Firstar Hugo Bank - 2nd qtr. Tax deposit for Fed. Soc. Sec. & Medicare witholdirig taxes Mn. Dept. of Revenue - April & May State Witholding Tax $ Robinson Landscaping Inc. - 70 yds sod for repairing $ damage.due to snow plowing Emergency Apparatus Maint Inc. - labor & parts to $ repair dump truck Public Employees Retirement Assoc. - Life Insurance $ Premiums for S. Buckbee, M. Solheid, D. Larson O. Hughes, payroll deductions $ 2,397.00 $10,827.17 $ 3,312.50 $ 393.60 $ 5,535.00 $:.2,218.29 690.00 48.00 138.77 45.00 RECEIPTS AND DISBURSEMENTS - June 1 - 8, 1992 PAGE TWO DISBURSEMENTS CONTINUED City of Circle Pines - Room charge ~ 1992 Clerks Conference for Tamara M. Miltz-Miller Metro Sweep - 1992 street sweeping in Centerville 27 hrs. @ $50.00 pet ijrt Anoka Electric Coop - 6 street lights Granger's Inc. - 27.1 gallons Diesel Water Products - 24 water meters & hook up parts Man hole lid lifter, L.S. 300 Locating system Metropolitan Waste Control Comm. ~ July sewer service charge Waldoch Sports - Blade, filter & decal kit 1. A. Schifsky & Sons Inc. - 10.7 Tons recycl ed base Knox - Concrete mix for setting swings for Park Dept Dennis Zerwas Jr. - Video taping City Counceil Meeting of 5-27-92 Hugo Feed Mill - hose for Park Dept. - $22.99 & spray paint & batteries Lightning Printing - 600 City newsletters &:\cover 600 recycle letters, 100 sets sewer connection permits Randy Hagerty - June Recycling Coord. Expense milage & can crusher Tamara M. Miltz-Miller - Clerk Salary 5-25 thru 6-5-92 Mavis Solheid - Clerk Salary - 5-25 thru 6-4-92 Sanna Buckbee - Clerk Salary- 5-25 thru 6-7-92 Mona Espe - Office Salary - 5-26 thru 6-4-92 Dale Larson - Maintenance Salary - 5-25 thru 6-5-92 Robert Barron - Maintenance Salary 5-25 thru 6-4-92 John Buckbee - dijne Council Salary - napkins & rolls fpr East Boundry Annexation Hearing Carol Zoff-Pelton - June Council Salary Bob Burgstahler - June Council Salary Tom Dario- June Council Salary Tom Wilharber - June Council Salary Doradus Corp. - June Siren Maintenance Orville Hughes - Maintenance Salary - May 25 thru June 5, 1992 BALANCE IN GENERAL FUND AS OF JUNE 8, 1992 $ 87.00 $1,350.00 $ 28.96 $ 32.50 $3,120.50 $6,561.00 $ 67.83 $ 65.06 $ 20.13 $ 13.85 $ 42.53 $ 284.34 $ 113.59 $ 953.50 $ 428.44 $ 369.70 $ 96.04 $ 359.51 $ 264.44 $ 179.12 $ 78.50 $ 78.50 $ 78.50 $ 58.50 $ 24.00 $ 470.89 $41,377.13 $74,605.71 RECEIPTS AND DISBURSEMENTS - MAY 28 - 31, 1992 BALANCE IN GENERAL FUND AS OF MAY 28, 1992 RECEIPTS Scott Goebt1 - Bldg. Permit #92-43, 1844 Pr.airie Dr. Richard A. DeFoe Enterprises - 3.2 beer permit Richard A. DeFoe Enterprises - Deposit for 3.2 beer permit Nick Sacobser - Bldg. Permit #92-42 - 7248 Twin Lakes Ave. Friend Mechanical - Heating Permit #92-28 1375 Mound Tra 11 Gilbert Construction - Bldg. Permit #92-41 1075 21st Ave. S. .Richard DeFoe Enterprises Inc. - 3.2 beer permit Firstar Hugo Bank - May interest on General Fund Checking Account DISBURSEMENTS 5-6-92 - Telephone Transfer to Petty Cash Checking Account 5-11-92 - Telephone Transfer to Pett~ Cash Checking Account BALANCE IN GENERAL FUND AS OF MAY 31, 1992 PETTY CASH CHECKING ACCOUNT May 31, 1992 BALANCE -$97.55 $ 7L90 $ 45.00 $ 200.00 $ 109.55 $ 50.50 $9,169.06 $ 45.00 $ 128.84 $ 100.00 $ 100.00 $64,224.29 $~9,819.85 $74,044.14 .$ 200.00 $73,844.14 Pursuant to due call and notice thereof the City City of Centerville held their regular meeting on 27, 1992 at the City Hall. Mayor Buckbee called order at 7:10 p.m. Present: Burgstahler, Wilharber. Council of the Wednesday, May the meeting to Dario, Pelton, MINUTES Motion by Wilharber, second by Pelton to approve the minutes with the following correction: Now Reads: ". ..He advised that it appears that the Board of Managers is no longer concerned that the project should not move forward because it would conflict with Rice Creek Watershed District policy to reduce a flood plain area. Amend to Read: - ".. .He advised that it appears that the Board of Managers no longer feels that the project should not move forward because it would conflict with Rice Creek Watershed District policy to reduce a flood plain area." motion carried unanimously. APPEARANCES Fence Construction Reauest - 1709 Main Street Audrey Burque, 1709 Main Street, appeared before the City Council to request that she be allowed to put up a six foot fence on her property line. The Staff advised that Ms. Burque may be able to complete the request without permission from the City Council if she were to be in compliance with Ordinance #4, Section 25.11 FENCES. The Clerk/Administrator advised that it if Ms. Burque were in need of a variance that the City staff would assist her conjunction with the City Building Inspector. Dan Henderson. Centerville Police Liaison Mr. Henderson gave an update on the Circle Pines/Lexington Police Department activities within the City of Centerville. He noted that the Waterworks Bar has now hired an on-duty police officer to be present at the Sunday Teen Nights. Mr. Henderson advised that a bike rodeo would be held this coming Saturday, May 30, 1992 at the Centerville Elementary School. Mr. Henderson submitted a letter of resignation from his position as the Centerville Police Liaison. Motion by Buckbee, second by Wilharber to accept the resignation of Dan Henderson as the Centerville Police Liaison to the Circle Pines/Lexington Police Department, noting that this acceptance is with regrets, that Mr. Henderson has been very helpful and that he should be commended for the amount of time that he has put City Council Meeting Minutes May 27, 1992 page two forth towards the position unanimously. this process; City Staff shall advertise to fill of the Centerville Police Liaison, motion carried OLD BUSINESS Munici~al Well It was noted that bids for the municipal well were opened on May 30, 1992. The City has until June 30, 1992 to accept the bid. It appeared to be the consensus of the City Council to wait until a future a City Council meeting to award the bid for the second municipal well. Center Hills Second Addition - Development A~reement Motion by Burgstahler, second by Pelton to amend the Development Agreement between the City of Centerville and R&R Leasing to allow occupancy permits prior to the second lift of bituminous being placed on streets per the recommendation of the City Engineer; property owners shall be notified prior to closing of a possible 3 - 5 hour delayin accessing or leaving their homes when the second lift of bituminous is placed on the streets, motion carried unanimously. Clear Water Creek Flood Reduction Proiect The City Council reviewed the letter from the Rice Creek Watershed District dated May 18, 1992, the Department of Natural Resources dated April 23, 1992, Maier, Stewart and Associates dated May 21, 1992, Bruce Malkerson of Popham Haik dated May 14, 1992 and Greg Hellings, City Attorney, dated May 20, 1992. The letters referencing the Clear Water Creek Flood Reduction Project and are on file with the Clerk/Administrator. John Stewart, City Engineer, was present to answer questions regarding the Clear Water Creek Flood Reduction Project. Mr. Stewart noted that Steve Woods, Rice Creek Watershed District Engineer, was contacted and it appears that it was his opinion that Peltier Lake Drive was the overwhelming legal issue that initiated the May 18, 1992 letter suggesting the current petitions be withdrawn and new petitions submitted. Council member Burgstahler noted that the Peltier Lake Drive culvert was installed approximately ten years ago. Now the Department of Natural Resources requests a decision by the City of Centerville on how to obtain easements upstream of the culvert by May 30, 1992. Council member Burgstahler was not clear on what was the urgency in the matter and was not convinced of the problems with the current culvert size. Council member Burgstahler noted frustration and felt that the City was going around in circles when dealing with the Rice Creek Watershed District and that the Rice Creek Watershed District was a City Council Meeting Minutes May 27, 1992 page three disappointing factor in the Clear Water Creek Flood Reduction Project. He also requested that City Staff put together expenditures to date for City Council review. Motion by Burgstahler, second by Wilharber to hold a working session on Monday, June 8, 1992 to discuss the Clear Water Creek Flood Reduction Project; Staff shall inform the Department of Natural Resources that the City of Centerville is continuing to gather information regarding this issue and this is further complicated by a letter from the Rice Creek Watershed District dated May 18, 1992, motion carried unanimously. Motion by Burgstahler, second by Pelton to authorize payment of services to date to Bruce Malkerson of Popham and Haik of $3,306.00, motion carried unanimously. Council member Pelton also expressed frustration and suggested that a Council representative speak to the Anoka County Commissioners regarding the Rice Creek Watershed District Board Members. Council member Burgstahler suggested that he somewhat understood the Rice Creek Watershed District actions, as many agencies are now under pressure for litigation. Many of the property owners within the City of Centerville complained about the Clearwater Creek Flood Reduction Project and the District response to the complaints appears to be an ultra conservative "dot all the i's and cross all the t's" attitude. It should be noted that the laws are some what fuzzy with regard to watershed districts and that this project is very unique. Council member Burgstahler expressed his opinion that he did not feel that the Rice Creek Watershed District has been trying to be obstructionists with regard to the project, but that they may have been mis-guided by the many people in Centerville who expressed negative concern about the project and made the District fearful of litigation. Council member Pelton continued that all the i's should be dotted and all t's should be crossed. However, the City of Centerville has been working on this project since 1988. Council member Pelton did state that she felt that the District was stonewalling and their negative attitude was offensive. She felt that they are unduly wasting tax payer dollars. She noted that the City has a commitment of County funds for the project. She noted that County funding may not be available in 1993. Sumo Pump Ordinance Motion by Pelton, second by Dario to direct City Staff to re- draft the Sump Pump Ordinance; the City Attorney shall review ~R~ 8faiRgR8~ 8fi8f ~he ei~y e8HHEii m@@tifij f@f @omm.nti the City Council Meeting Minutes May 27, 1992 page four surcharge for connection to sanitary sewer with a sump pump shall be $75.00, motion carried unanimously. Munici~al Facility Mayor Buckbee noted that due to the high cost estimates of the municipal facility to date, it has been appropriate to search out other options with regard to costs for the building and that the City would like to seek a second opinion on costs and time frames. After investigating other options, it appears that both the budget and the time frame may be feasible with a guarantee. The City Attorney would need to review such a guarantee. On June 8, 1992 an alternate monetary proposal may be available for Council review. It may be appropriate to postpone continuing work with the Mjorud Architect for the moment. . Mary Jane Lang, 1559 Peltier Lake Drive, Building Task Force Member, spoke briefly regarding this issue. Storm Water Drainage Fee Council member Burgstahler suggested utilizing a $.10 per square foot charge on the building and other impermeable surfaces of the lot. The Clerk/Administrator noted that utilizing the calculations for impermeable surfaces at $.10 per square foot may be high for large parking lot users such convenience stores and grocery stores. Motion by Burgstahler, second by Pelton to approve Resolution #92-xx establishing Storm Sewer Fee Charges to accumulate financial resources to establish and maintain a storm water drainage fund within the City; AYE - Burgstahler; AYE - Dario; AYE - Pelton; AYE - Wilharber; NAY - Buckbee, motion carried. Lake Sanitation - Volume Based Billin~ Mary Ayde, Lake Sanitation, could not be present at this meeting due to illness. Mayor Buckbee explained to the City Council that he does want a revenue neutral volume based billing proposal and he has advised Lake Sanitation that he does not want them to bury a rate increase in the new volume based proposal. He noted that he felt a volume based proposal and an increase in fees were two separate issues and should be addressed as such. Personal Ordinance Amendments Motion by Burgstahler, second by Wilharber following amendments to Ordinance #22-B, establishing a uniform and equitabl. 1,lt.m administration for employees of the City: approve the ordinance ll@fiOftft@l City Council Meeting Minutes May 27, 1992 page five Section 5.06: NOW READS: - Overtime hours will be calculated as follows: _ Administrative staff on the basis of 40 hours per week, _ Public Works Employees on the basis of 8 hours per day. AMEND TO READ: - Overtime hours will be - Full time staff week, - Part time staff on calculated as follows: on the basis of 40 hours per the basis of 8 hours per day. Section 5.07: NOW READS: _ Administrative employees shall be paid monthly the last day of each month. Public Works employees shall be paid the day after the first City Council of each month. When a payday falls on a holiday, employees shall receive their pay the preceding work day. AMEND TO READ: - Administrative the day meetings. employees shall be paid bi-monthly, after regularly scheduled Council last day of each month. Section 7.01: NOW READS: Amount allowed. Every permanent employee employed for one (1) year or more shall earn vacation pay based upon Calculation A: the average number of hours worked per week in the preceding calendar year (earned vacation hours), multiplied by the current hourly wage, not to exceed forty (40) hours per week. Permanent part time employees. Employees who currently average over 15 hours per week and have been employed with the City in for five years or more, shall receive monetary compensation which is double that of Calculation A. Full time employee. Employees who have been employed with the City for five years or more, shall receive compensation (monetary or paid time off as appropriate) which is double that of Calculation A. City Council Meeting Minutes May 27, 1992 page six Clerk/Administrator. Clerk/Administrator who has been employed with the City for two or more years shall receive compensation (monetary or paid time off as appropriate) which is double that of Calculation A. AMEND TO READ - Amount allowed. Every permanent part time employee employed for one (1) year or more shall earn vacation pay based upon Calculation A: the average number of hours worked per week in the preceding calendar year (earned vacation hours) not to exceed forty (40) hours per week. Permanent part time employees. -As defined by the City Council. Time employed 0-12 months 1 year 5 years 10 years Full time employees. Time employed 0-12 months 1 year 2 years 5 years 10 years Vacation received o times calculation A 1 times calculation A 2 times calculation A 3 times calculation A As defined by City Council. Vacation received o times calculation A 1 times calculation A 2 times calculation A 3 times calculation A 4 times calculation A Department Heads (Clerk/Administrator and Public Works Director) . Time employed 0-12 months 1 year 5 years 10 years Vacation received o times calculation A 2 times calculation A 3 times calculation A 4 times calculation A Section 7.02 - NOW READS: Accrual. Vacation time or pay may not be carried over from one calendar year to the next. AMEND TO READ: Accrual. A maximum of two weeks (hours to be based upon calculation A) per year may be carried over from one calendar year to the next. Any additional vacation shall be forfeited. payment shall be made in lieu of vacation. No cash City Council Meeting Minutes May 27, 1992 page seven Section 7.03: NOW READS: - When taken. Vacation leave may be used as earned, subject to approval by the department head (manager, administrator, council) of the time at which it may be taken. AMEND TO READ: - When taken. writing, leave. Vacation leave requests shall be made in no less than seven days in advance of the Vacation approval strator, taken. leave may be used as earned, subject to by the department head (manager, admini- council) of the time at which it may be Section 8.01 - NOW READS: Every permanent employee employed for one (1) year or more shall earn three (3) sick leave days. The hours available for each day of leave shall be based upon the average number of hours worked per day in the preceding calendar year. Sick leave days may be carried over and accumulated from one calendar year to the next. AMEND TO READ: Every permanent employee employed for one (1) year or more shall earn five (5) sick leave days. The hours available for each day of leave shall be based upon the average number of hours worked per day in the preceding calendar year. Sick leave days may be carried over and accumulated from one calendar year to the next. After three consecutive days of sick verification of illness shall be physician. leave, a written required from a Section 12.02: NOW READS: Holidays. The following eight (8) calendar days and such other days as the Council may fix are paid holidays; New Years Day, Presidents Day, Memorial Day, Independence Day, Labor Day, Veteran's Day, Thanksgiving, and Christmas Day. All permanent employees in regular positions are entitled to time off with full pay on the eight (8) listed holidays. Employees shall receive compensation tor de.i,nAt@d ~Ald h@lldaV~ ~a~@@ Y~@H ~b@ City Council Meeting Minutes May 27, 1992 page eight average number of hours per day the employee worked in the preceding year, the rate of pay will be based upon the rate per hour currently being received by the employee. Recognizing that the City currently is not open for business on Fridays, employee~ shall receive monetary compensation for any designated paid holiday which falls on a Friday. In addition, the following holidays will be given with no pay: Martin Luther King Day, Good Friday, the day after Thanksgiving, and Columbus Day. The City Hall shall be closed on such holidays, but employees may be required to work on holidays when the nature of their duties or other conditions require. If an employee must work on a designated paid holiday, he/she shall receive "time off" equal to the average number of hours worked per day in the preceding year versus monetary compensation, not to exceed eight (8) hours per day. The "time off" shall be taken within 12 months of the date of the paid holiday or the employee shall forfeit such "time off". When the paid holidays fall on Sunday, the following Monday is a paid holiday, and if such day falls on Saturday the preceding Friday (Thursday) is a holiday. AMEND TO READ: Holidays. The following ten (10) calendar days and such other days as the Council may fix are paid holidays; New Years Day, Martin Luther King Day, Presidents Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veteran's Day, Thanksgiving, and Christmas Day. All permanent employees in regular positions are entitled to time off with full pay on the eight (8) listed holidays. Employees shall receive compensation for designated paid holidays based upon the average number of hours per day the employee worked in the preceding year, the rate of pay will be based upon the rate per hour currently being received by the employee. Recognizing that the City currently is not open for business on Fridays, employees shall receive monetary compensation for any designated paid holiday which falls on a Friday. The following holidays will be given with no pay: Good Friday and the day after Thanksgiving~ The City Hall shall be closed on such holidays, but City Council Meeting Minutes May 27, 1992 page nine employees may be required to work on holidays when the nature of their duties or other conditions require. If an employee must work on a designated paid holiday, he/she shall receive "time off" equal to the average number of hours worked per day in the preceding year versus monetary compensation, not to exceed eight (8) hours per day. The "time off" shall be taken within 12 months of the date of the paid holiday or the employee shall forfeit such "time off". When the paid holidays fall on Sunday, the following Monday is a paid holiday, and if such day falls on Saturday the preceding Friday (Thursday) is a holiday. Section 20: NOW READS: Penalty. Any person violating any provision of Section 18 of this ordinance is guilty of a misdemeanor and upon conviction shall be punished by a fine of not more than $700 or imprisonment in the County jail for not more than 90 days, or both, plus the cost of prosecution in any case. AMEND TO READ: Penalty. Any person violating any Ordinance shall be guilty of a upon conviction thereof, shall defined by State Statute. motion carried unanimously. provision of this misdemeanor, and be punished as 3.2 Beer Permit ReQuest - Motion by Pelton, second three day temporary 3.2 10, 1992, motion carried Waterworks Bar by Burgstahler to approve consecutive Beer Permits May 28, 1992 through June unanimously. Council member Burgstahler would like the record to reflect that he is not interested in granting any permanent liquor licenses to the ball field property. He would like to continue to maintain control of liquor on the premises through temporary three day permits. It appeared to be the consensus of the City Council to agree with Council member Burgstahler's comments. NEW BUSINESS City Council Meeting Minutes May 27, 1992 page ten On Sale Liquor License Motion by Burgstahler, second by Buckbee to direct City Staff to research revenue that could be generated from an amendment to the On Sale Liquor License fees; the City Staff shall obtain the square footage of the bars within the City. of Centerville to include deck areas, motion carried unanimously. Check Cashin~ Policy Motion by Wilharber, second by Dario to table discussion of the proposed check cashing policy until the end of June when the Circle Pines/Lexington Police Chief can be in attendance to discuss the policy with the City Council, motion carried unanimously. North Metro Recreation Commission Bud~et Council member Pelton recommend that the Park and Recreation Committee consider removing the annual budget amount of the North Metro Recreation Commission from the Centerville Park and Recreation budget to be place in the City general fund. Emplovee Point Review Motion by Burgstahler, second by Wilharber to approve the following items regarding personnel salary and points as per the recommendation of the Employee Review Board: 1. Point value increase to $0.055, effective June 1, 1992; 2. Freezing Orv Hughes' salary at current level of $10.88. This decision based on the fact that he is currently being paid based on his position as the part time Public Works Director. A new full time Public Works Director will be hired and that individual will recommend future work duties and compensation for all department members. 3. Full Time Public Works Director point range: Comparable Worth % mix - Administrator/Manager 20% Public Works Supervisor 80% Job Point Range Administrator Manager 446-496 20% Public Works Supervisor 199-218 80% Centerville Public Works Director 89- 99 159-174 248-273 4. Points for Centerville Clerk/Administrator be set at 291, effective June 1, 1992. This decision based on the job range previously provided by Council member Burgstahler, i.e. 279-296. The increase of points City Council Meeting Minutes May 27, 1992 page eleven motion by within the range based performance combined with a complexity and responsibility carried unanimously. on continued excellent significant increase in of the job, PAYMENT OF CLAIMS Motion by Pelton, second by Dario to approve the current payment of claims of the Centennial Fire District, motion carried unanimously. Motion by Buckbee, second payment of claims of the unanimously. by Burgstahler to approve the current City of Centerville, motion carried ADJOURN Motion by Buckbee, second by Burgstahler to adjourn the meeting, motion carried unanimously. Meeting adjourned 9:40 p.m. Respectfully submitted, Tamara M. Miltz-Miller Clerk/Administrator I I I RESOLUTION #92- A RESOLUTION ESTABLISHING STORM SEWER FUND CHARGES TO ACCUMULATE FINANCIAL RESOURCES TO MAINTAIN AND IMPROVE THE STORM SEWER SYSTEMS WITHIN THE CITY OF CENTERVILLE. WHEREAS, the Centerville City Council met on May 27, 1992; WHEREAS, it has come to the attention of the Centerville City Council that it will become necessary to pursue storm sewer issues within right of ways and easement areas; WHEREAS, the City of Centerville does not currently have storm sewer funding; LET IT THEREFORE BE RESOLVED, that the City of Centerville will adopt a storm sewer funding policy as follows: Develo~ed Property Residential Annual Fee $ 8.00 per residential unit Commercial/Industrial Annual Fee $24.00 per commercial/industrial unit New Construction Residential Commercial/Industrial $200.00 per residential unit $ 0.05 per square foot of building, driving lane, parking and/or other impermial surface ADOPTED BY THE CITY COUNCIL OF THE CITY OF CENTERVILLE THIS 27TH DAY OF MAY, 1992. ATTEST: It:: ~ t6? ~J~ ~ . "" ~ Tamara M. Mi~i le~ Clerk/Administrator Pursuant to due call and notice thereof the City Council of the City of Centerville held their regular meeting on Wednesday, May 13, 1992 at the City Hall. Mayor Buckbee called the meeting to order at 7:07 p.m. Present: Dario, Pelton, Wilharber. Absent: Burgstahler. MINUTES Motion. by Buckbee, second by Wilharber to approve the April 8. 1992 meeting minutes with the following correction: Amend to Read: six "Mr. Stewart advised that it would cost approximately $40,000.00 to drill the hole, . . . " "Mr. Stewart advised that it would cost approximately $40,000.00 to drill the we 11, . . . " six "Curb Reoair/Catch Basins and Value Box Reoair" "Motion by Burgstahler, second by Dario to authorize Ro-So Contracting to repair curb, catch basins and value boxes..." Page one, Paragraph Now Reads: Page two, Paragraph Now Reads: Amend to Read: "Curb Reoair/Catch Basins and Valve Box Reoair" "Motion by Burgstahler. second by Dario to authorize Ro-So Contracting to repair curb, catch basins and valve boxes..." Page three, Paragraph seven Now Reads: ".. . fisherman on Main Street where Centerville Lake and Peltier Lake meet and to end the banning of fishing in this area;..." Amend to Read: "...fisherman on Centerville Lake and and to initiate the in this area;..." motion carried unanimously. Main Street where Peltier Lake meet banning of fishing Motion by Pelton, second by Dario to approve the April 22, 1992 meeting minutes, motion carried unanimously. Motion by Dario, second by Pelton to approve the May 5. 1992 meeting minutes, AYE Buckbee; AYE Dario; AYE - Pelton; ABSTAIN - Wilharber. motion carried. APPEARANCES Kimberly TurlZeon. Kimberly Turgeon. appeared Bergman, North Metro Recreation Coordinator and Pat Chairgerson North Metro Recreation Commission Bergman, North Metro Recreation Coordinator and Pat Chairperson of the North Metro Recreation Commission before the City Council to give an update on the North City Council Meeting Minutes May 13, 1992 Page two Metro Recreation Programs. They advised that the summer programs have already been prepared by the Centennial School District and it will be Ms. Bergman's role to implement the programs. Ms. Bergman will author a page in the next Centennial School District Observer. Ms. Bergman will be taking many of the responsibilities from Cathy Wyland who now works for the Centennial School District to put together the programs. Ms. Bergman shall work approximately twelve (12) hours per week. The North Metro Recreation Commission will try to run fee base programs. The Commission anticipates no increase for the 1993 budget at this time. OLD BUSINESS Municioal Well - Acceptance of Bids John Stewart, City Engineer, was present to advise the City Council of the bids obtained on April 30, 1992 for the second municipal well. He advised that the low bidder of the base bid for a well drilled at 200 feet appears to be E.H. Renner and Sons, Inc. at a bid of $30,997.00. Mr. Stewart noted that the high bid at the 200 foot depth was $44,475.00. Mr. Stewart pointed out to the City Council that there was an add alternate on the bids. Utilizing the add alternate, it appears that L.T.P. Enterprises, Inc., would be a low bid. Mr. Stewart advised that the advertisement for bids specifically states that the acceptance of the low bid shall be based upon the base bid at 200 depth calculations. Mr. Stewart advised that the City Council has two options at this time. They could accept all the bids and award the base bid to E.H. Renner and Sons, Inc., or they could reject all bids and re- bid the project to include the add alternate. The add alternate would be for an additional 100 feet of drilling. Mr. Stewart advised that the City may hold the bids up to 60 days. Motion by Buckbee, second by Wi1harber to accept all bids as presented, and to consider award of the base bid at a future City Council meeting, motion carried unanimously. Centerville Elementary Parkin~/Sidewalk and Street Reconstruction - Set Date for Public Hearing John Stewart, City Engineer, was present to address a Feasibility Study Report for parking lot construction and roadway reconstruction at the Centerville Elementary School. A copy of this Feasibility Report dated May 6, 1992 is on file with the Clerk/Administrator. City Council Meeting Minutes May 13, 1992 Page three Mr. Stewart noted that City Staff has advised that the parking lot and roadway reconstruction would need be two separate projects for the Minnesota Statutes Chapter 429 process. Mr. Stewart also updated the City Council on the breakdown of costs for the project. The costs appeared to be as follows: Progress Road $21,982.00 Westview Street $12,892.00 Sub total $34,874.00 School Parking Lot $32,195.00 Paved Area by the work shed near the school Total $ 3,100.00 $70,169.00 Mr. Stewart advised that included in the $21,982.00 for Progress Road would be $6,500.00 allocated toward the sidewalk without curb. Motion by Buckbee, second by Pelton to acknowledge receipt of the Feasibility Report for Parking Lot Construction and Roadway Reconstruction at the Centerville Elementary School prepared by Maier, Stewart and Associates dated May 6, 1992, motion carried unanimously. Motion by Buckbee, second Improvement Hearing for the Centerville Elementary School Statue Chapter 429, date of unanimously. by Dario to approve a Public Roadway Reconstruction at the as required by Minnesota State June 3, 1992, motion carried Motion by Wilharber, second by Buckbee that at the time of the Public Hearing, June 3, 1992, the City Council shall also hold a special meeting at which they would be able to discuss other City business as deemed appropriate, motion carried unanimously. Clearwater Creek Flood Plain Reduction Proiect - Update The Clerk/Administrator advised that she has contacted Bruce Malkerson, special project Attorney, to request his costs to date for services, recommendations on how to proceed from here and a cost estimate of those future services. She also noted that she spoken to Gerry Sande, Chairperson of the Rice Creek Watershed District. He advised that it appears that the Board of Managers is no longer concerned that the project should not move forward because it would conflict with Rice Creek Watershed District policies to reduce a flood plain area. The District also appears to have verified that the project as proposed by the City of Centerville would not lower creek below that of the original construction. Mr. Sande advised that the Rice Creek Watershed District would provide written documentation of those two findings and make an suggestion on how to proceed. City Council Meeting Minutes May 13, 1992 Page four SumD PumD Ordinances The City Council reviewed two drafts of City Ordinances regarding sump pumps. One modeled after the City of Waconia, and one modeled after the City of Lino Lakes. The primary difference in the two ordinances appears to be that the City of Waconia model requires that sump pumps connected to the sanitary sewer system shall be disconnected. Motion by Buckbee, second by Pelton to direct City Staff to provide a draft to the City Council incorporating the two ordinances to include the provisions that sump pump drainage shall be removed from the City's sanitary sewer systems to include removal from industrial and commercial buildings; the proposed surcharge fee for property owners not in compliance with removal of the sump pump drainage from the municipal sanitary sewer system shall be addressed in the future, motion carried unanimously. Municipal Facility Motion by Pelton, second by Wilharber to approve an amendment to the Architectural Fee Contract between Mjorud Architect and the City of Centerville for the proposed Municipal Facility to include a fee quotation for the pump house for a fee not to exceed $1,900.00 for basic services outlined in a letter dated April 30, 1992 from Mjorud Architect, motion carried unanimously. A copy of this letter is on file with the Clerk/Administrator. Council member Pelton noted that with the City's present budget the calculations from Mjorud Architect appear to show that a fire hall would be the only affordable project at this time. She did note that Mr. Mjorud had discussed top soil stripping and common borrow for a total of approximately $44,000.00. She suggested that the City investigate a possible swap of the stripped top soil and common borrow with local contractors. She also suggested that a fire hydrant in the southeast corner of the project and a six inch water line to the project may not be necessary items. It appeared to be Council member Pelton's recommendation that the City continue with the design of the building as originally proposed and bid the municipal facility section project as an add alternate and possibly consider the hearing of a bond referendum through the public. Ms. Pelton noted that the City has consider remodeling the current City Hall facility for a meeting room and administrative offices and advised that the estimate for an update would cost approximately $83,000.00. She also noted requirements now facing Cities regarding the American Disability Act. Keeping up with the City's needs for handicap facility, the current municipal City Council Meeting Minutes May 13, 1992 Page five building does not meet the American Disability Act requirements and is not currently handicap accessibly. Ms. Pelton advised that if the funds were not available, at this time, to construct a City Hall portion of the project, the plans be used for future construction. She advised that in her opinion, the additional cost for the City Hall facilities, to include a meeting room area, would be well worth the cost and efforts at this time. John Stewart, City Engineer, reminded the City Council that the 4.5 acre Almendinger site was purchased because it was also considered as a site area for the well house, the second municipal well and a site for the second municipal tower. Council member Wilharber noted to the City Council that he was not originally in favor of the Almendinger site. He advised that he does have concern with regard to flood plain issues, site work, etc. He noted that it may worth the extra dollars spent to do soil borings on the current City Hall site. He advised that he is not sure how the City would handle the well location should the site be re-located. Mr. Stewart noted that the anywhere within the City. effective it would need to water system. He advised Street to the Sorel Street this time. location of the well could be almost However, in order for the well to be be connected to the original municipal that running the water lines down Main location may not be cost effective at Mayor Buckbee noted that the current City Hall site is recessed and it may also involve soil correction, fill and site inundation. He noted that the same soil conditions may exist anywhere in Centerville. Mayor Buckbee advised that considering the swap of soils and considering that the Architect may have over estimated the site correction (to be on the conservative side) that the costs may not be as high as they appear at the moment. He noted that the proposal is to move the City Hall at the Almendinger site closer to the street to cut down costs for paving. With regard to the present facility, Mayor Buckbee noted it is his understanding that if there is any remodeling done in the current City Hall building, it is a requirement that the entire building must be brought to code. He questioned whether the City of Centerville would want to spend $83,000.00 on the current City Hall building or use the $83,000.00 for new construction. Council member Dario suggested that this may not be a bad idea to obtain additional soil borings. He advised that he also City Council Meeting Minutes May 13, 1992 Page six originally voted against the Almendinger site. Council member Dario suggested that the City should obtain second opinion on the earth work or site correction proposed by Mjorud Architect. He also felt that it would be beneficial financially for the City to continue to work on moving the building forward to cut costs for paving. The Administrator advised that the Architect has suggested if the City Hall portion of the project is not built, he would decrease his fee. Council member Wilharber noted that he felt the current City building could be altered at a lower cost than estimated, without totally revamping the building. He noted that it was the recommendation of the Centennial Fire District to purchase the Almendinger site. He noted that the site could be used for other City purposes and felt that it may be worthwhile for the City to take one last look at the current City Hall site. John Stewart, City Engineer, reminded the City Council that soil borings could cost up $1,800.00. This would involve engineering fees and additional architectural fees to re-calculated the base work. He also noted that should the City Hall be built at the current site that the storm sewer system within the area will need to be reconstructed. He advised that the City would need to also drill a separate well for the fire station if it were to be located on the current City Hall site. Motion by Wilharber to direct City Staff to obtain soil borings on the current City Hall site at 1694 Sorel Street for a proposed fire station/city hall building, no second motion failed. Council member Dario noted that taking into account Mr. Stewart's clarification of the actual costs to review the current City Hall it may be best to put those monies into the Almendinger site and suggested that City try to cut costs where ever feasible. If the fire hall is all that can built at this time that is what should be constructed. Motion by Dario, second by Pelton to direct the City Staff and Building Task Force Committee to proceed with Mjorud Architect to continue plans for a fire hall/city hall municipal building; the City shall work with Mjorud Architecture and Maier, Stewart and Associates to try to cut costs where ever possible; and when preparing the architectural plans and specifications the city hall portion of the project shall be specificized as an alternate deduct, AYE Buckbee; AYE Dario; AYE - Pelton; NAY- Wilharber, motion @iffi@d: City Council Meeting Minutes May 13, 1992 Page seven Council member Pelton asked Attorney to find out whether soils without going through contractor. the City Staff to contact the City it is legal or appropriate to swap the bidding process with the local NEW BUSINESS Peltier Lake Drive Culvert Correction John Stewart, City Engineer, was present to address any questions or concerns that the City Council may have regarding this issues. It was noted that in the late 1970's the Peltier Lake Drive culvert was installed without a Rice Creek Watershed or Department of Natural Resources approval. The culvert size is inadequette. The City of Centerville received a letter from the Minnesota Department of Natural Resources dated April 23, 1992 regarding this issue. The Department of Natural Resources suggests two possible solutions to the incorrect size of the culvert. Either the Flood Insurance Rate Map for the City of Centerville should be revised to reflect the flooding caused by the Peltier Lake Drive culvert or the Peltier Lake Drive culvert should be modified to reduce flood elevations (replace culvert). Mr. Stewart advised that the culvert appears to be one half of the size required. Mr. Stewart put together a map indicating the approximate easement areas that could be required to be obtained by the City of Centerville should the Peltier Lake Drive culvert not be enlarged. A copy of the Department of Natural Resources letter dated April 23, 1992 and a copy of John Stewart's preliminary map indicating possible easement areas is on file with the Clerk/Administrator. Motion by Pelton, second by Wilharber to direct City Staff, City Engineer and City Attorney to scope out the range of costs and procedures to: 1. Replace the Peltier Lake Drive Culvert. 2. To obtain easements south of the culvert to Main Street. 3. To do nothing with the project. the Staff shall also investigate financing, motion carried unanimously. Motion by Wilharber, second by Pelton that the remainder of the City Agenda shall be prioritized so those persons in the audience waiting shall be addressed first, motion carried unanimously. Noble Weldin2 - Site Plan Matt Geretshlager, Gilbert Construction, and Bob Sorg, owner of Noble Welding, were in attendance to present their site plan to the City Council for the building of a 7,500 square foot City Council Meeting Minutes May 13, 1992 Page eight industrial building on Lot 8, Block 1, Industrial Park. Mr. 50rg is currently a Centerville business person who will be expanding his business in the enlarged facility. Mr. Geretschlager made a brief presentation before the City Council regarding the site plan. The Clerk/Administrator noted the following items to be addressed: the property owner has requested a variance from Flood Plain Ordinance #33-A to allow him to place the lowest floor elevation of the building to be no more than one foot above the regulatory flood plain; the site is in a flood plain and a Rice Creek Watershed District permit or verification that no permit is required should be obtained; the site plan indicates that the bituminous areas in the parking and driving lanes shall be installed in the future the City Council should determine whether this is acceptable and if so it should be determined what the future is; the City Council should consider the Special Use Permit, which is required prior to the issuance of a building permit for the site plan; and it should be clarified as to whether the owner will be paying his water connection charge at the time of the issuance of the building permit, or would he petition to have this assessed to his property. Mr. Geretschlager advised that he would work with the Rice Creek Watershed District to obtain a permit or confirmation that a permit is not needed. He requested that the City allow him to keep the parking and driving lane areas as gravel until such time 21st Avenue is improved. He also noted that the water charge for the lot shall be paid at the time of building permit. Council member Wilharber noted that he would like to see the sidewalk on site plan installed at this time even if the driveway is done in the future. Motion by Pelton, second by Dario to approve a variance to Bob Sorg for Lot 8, Block 1, Centerville Industrial Park from Ordinance #33-A Flood Plain to allow the Noble Welding building lowest floor elevation to meet or exceed the elevation of 907.4, motion carried unanimously. City Council Meeting Minutes May 13, 1992 Page nine Motion by Buckbee, second by Wilharber to approve the Special Use Permit for Bob Sorg for a Noble Welding building on Lot 8, Block 1, Centerville Industrial Park for the submitted site plan contingent upon the following: necessary approval from the District; the developer shall paving in the parking nine (9) months after of 21st Avenue; the developer shall agree to modifications of the Special Use Permit to include future paving specifications and the inclusion of an assessment clause that shall be utilized should the property owner not constructed the paving area within nine (9) months after completion of 21st Avenue; and the City Staff, City Attorney and City Engineer shall work cooperatively to develop an acceptable Special Use Permit at which the Mayor Buckbee shall have final approval, motion carried unanimously. Rice Creek Watershed agree to complete the bituminous and driving lanes no later than the completion of the improvement Waterworks Bar - 3.2 Beer Permit Reauest Rich DeFoe, owner of Waterworks Bar, was present to request a 3.2 Beer Permit on the Waterworks ball fields. The Centerville Ordinance #11 provides for the issuance of a Temporary Non-Intoxicating Malt Liquor License containing not more than 3.2 alcohol by weight shall be issued for a limited period of time not to exceed three days. It was also noted that the cost for the issuance of a license is a $200 deposit and a license fee of $35.00 for the first day and $5.00 for each additional day the license is to be effective. Mr. DeFoe noted for each three day period he would be charged $45.00 and he thought that this may be excessive as the City only processes the permit one time. Mr. DeFoe requests consecutive 3.2 Beer Licenses from May 14, 1992 through approximately the beginning of October. Mr. DeFoe noted that there is a fenced in beer garden area and that persons selling the beer will be responsible for the control of the persons consuming the alcohol. He noted that generally that there would 20-30 people being served and he also noted at this time he has no one posted at the gate of the fenced in area. Mr. DeFoe advised that he would proposed serving the 3.2 beer from 6:15 p.m. until 10:30 p.m. Mr. DeFoe appeared to feel that through his conversation with the Minnesota Liquor Control Division that it may be feasible for him to pursue the sale of hard liquor on the ball fields versus obtaining a consecutive 3.2 Beer Permits through the summer. He City Council Meeting Minutes May 13, 1992 Page ten suggested a 3.2 Beer Permit for 30 days while he pursues the possibility of obtaining a permanent license for the area. The Clerk/Administrator noted that the City Attorney in a letter dated May 14, 1992 regarding 3.2 Beer Licenses for the Waterworks appeared to be of a different opinion. The City Attorney appeared to feel that Minnesota State Statue 34A.403, Subdivision 3 dealing with non-intoxicating malt liquor licenses does not appear to apply Mr. DeFoe's present situation since the ball fields are not included within the premises of the Waterworks Liquor License. The City Attorney did also advised in the letter that if Mr. DeFoe were to obtained an written opinion to the contrary from the Minnesota Liquor Control Board that he would re-examine the matter. A copy of the May 14, 1992 letter is on file with the Clerk/Administrator. Mayor Buckbee noted concern regarding possible police calls to the field. He advised that the cost incurred to the City for the police calls and attorney's fees may not be un-proportionate to the $45.00 for each three day period being proposed. Council member Dario expressed concern regarding policing the parking lot areas. Council member Pelton suggested that the licenses be issued for shorter periods of time and the licenses could be placed on the City Council consent agendas if no problems are arising from the sale of the 3.2 beer. She also suggested that Mr. DeFoe use paper cups versus plastic with regard to recycling. She also noted that Mr. DeFoe should contact the Circle Pines/Lexington Police Department to make sure that they are aware that he has obtaining the Temporary 3.2 Beer Permit/Licenses. Council member Wilharber advised that he had a concern regarding the control of the alcohol consumption and where it would take place. He noted that the current City Noise Ordinance reflects a cut off time of 1(1:00 p.m. and that this 10:00 p.m. deadline is also referred to in Ordinance #11 authorizing issuance of Temporary Non-Intoxicating Malt Liquor Licenses. Mr. Wilharber noted that the Ordinance #11 appears to address temporary issuance of 3.2 beer permits which shall be no more than three days in length. He is concerned that having a license from May through September is a long time and may not be a good idea to issue such a long term license permit. The Clerk/Administrator shall double check with the City Attorney regarding the legality of issuing consecutive three day 3.2 beer permits. City Council Meeting Minutes May 13, 1992 Page eleven Motion by Buckbee, second by Dario to grant Rich DeFoe of the Waterworks Bar a 3.2 Beer Permit to begin May 14, 1992 and ending May 16, 1992 for the Waterworks ball field property; additional consecutive permits shall be contingent upon the City Attorney opinion that consecutive permits are in compliance to Ordinance #11 authorizing the issuance of Temporary Non-Intoxicating Malt Liquor Licenses; the City Council shall review future consecutive licenses as placed on the City Council Consent Agenda; the Waterworks Bar shall contact the Circle Pines/Lexington Police Department prior to beginning the sale of the 3.2 beer; the Waterworks Bar shall control the trash in the area and that the control of the drinking shall be within the fenced area, AYE- Buckbee; AYE - Dario; AYE - Pelton; NAY - Wilharber, motion carried. Municipal Facilities Dan Tourville, 6994 Centerville Road, he noted to the City Council that the Noble Welding building is being built for $28.00 per square foot. Mayor Buckbee noted that there may be construction of a fire hall building commercial/industrial facilities. differences between the as compared to some 3.2 Beer Permit Reauest - Neil Reisdorfer Neil Reisdorfer, 7176 Clear Ridge, Centerville resident would like to request that the City issue a 3.2 beer permit to him on June 13, 1992. He would like to have a gathering of his family and friends at Central Park to play softball. Mr. Reisdorfer requests that the permit be refundable should bad weather occur and they not be able to utilize the park. Motion by Pelton, second by Dario to approve the request of Neil Reisdorfer, 7176 Clear Ridge, to obtain a 3.2 beer permit for June 13, 1992 for a gathering of family friends at Central Park to play softball, the permit is refundable should the gathering be cancelled due to bad weather, motion carried unanimously. OLD BUSINESS Shardlow. DahlHren and Uban Authorization for Exhibit Preoaration and Amendment - Detachment/Annexation Hearin~ Motion by Pelton, second by Buckbee to approve the additional services cost estimated outlined in a letter dated May 8, 1992 from Dahlgren, Shard low and Uban for a cost not to exceed $1,360.00, motion carried unanimously. A copy of the letter dated May 8, 1992 from Dahlgren, Shardlow and Uban is on file with the Clerk/Administrator. City Council Meeting Minutes May 13, 1992 Page twelve Storm Water Fee Motion by Pelton, second by Dario to table discussion of the proposed storm water fees, motion carried unanimously. Full Time Public Works Director Motion by Pelton, second by Wilharber to approve the recommendation of the Employee Review Board to authorize the Review Board to offer an employment package to the top candidate for the full time Public Works Director position to include medical benefits and pay per hour not to exceed $14.25 per hour, motion carried unanimously. PETITIONS AND COMPLAINTS Gradin~/Draina2e Lot x. Block x. Centerville Hei2ht/Debra Nelson, Lot x, Block x, Peterson's Old Homestead Addition It was noted that the City Engineer and the Builder were to meet on the site tonight prior to the City Council meeting, the builder was not present at the appointed time. NEW BUSINESS Personnel Ordinance Amendments Motion by Wilharber, second by Pelton to direct the City Council members to review the proposed Personnel Ordinance Amendments and that these shall be tabled until the May 27, 1992 City Council meeting, motion carried unanimously. Common Grounds Motion by Pelton, second by Dario to appoint Council member Bob Burgstahler to serve as representative of the City Council on the Common Grounds Police Sub-committee; to appoint Council member Tom Dario to serve as representative of the City Council on the Common Ground Public Works Department Sub-committee; to appoint Mayor John Buckbee, III as alternative to both the above positions with regard to Common Grounds, motion carried unanimously. CONSENT AGENDA Motion by Pelton, second by Wilharber to approve the following Consent Agenda Items: Newsletter To approve the proposed City Newsletter to include any comments, corrections or additions made by City Council members in writing at the meeting. D02 Ordinance Revision To direct City Staff to draft a revised Dog Ordinance to be review by City Council in the near future. City Council Meeting Minutes May 13, 1992 Page thirteen Charitable Gamblin~/Citv ReQuest To authorize the City Staff to request monies from the Columbus Lions Club regarding equipment or for other items deemed necessary for the new municipal facility. Computer Software To authorize the City Staff to purchase a software package from the State of Minnesota to include additional training for a cost not to exceed $350.00. Under~round Tank Removal and Soil Testin~ To authorize the approval to remove the underground tank on City property and have the ground area tested. Lea~ue of Minnesota Cities Annual Conference To authorize City Council members and appropriate Staff to attend the 1992 League of Minnesota Cities Annual Conference. motion carried unanimously. Request from the Circle Pines/Lexin~ton Police Deoartment that the City of Centerville Co-Soonsor the Bicycle Rodeo Motion by Pelton, second by Buckbee to authorize City Staff to work with the Circle Pines/Lexington Police Department so that Centerville could be co-sponsor if there is no additional cost for insurance to do so, motion carried unanimously. PAYMENT OF CLAIMS Motion by Wilharber, second by Pelton to approve the April 29, 1992 Centennial Fire District Payment of Claims, motion carried unanimously. Motion by Wilharber, second by Pelton to approve the April 23rd through the May 13, 1992 City of Centerville Payment of Claims, motion carried unanimously. ADJOURN Motion by Dario, second by Buckbee to adjourn the meeting, motion carried unanimously. Meeting adjourned 11:35 p.m. Respectfully submitted, Tamara M. Miltz-Miller Clerk/Administrator tervi{{e T-staflislied 1857 1694 Sore[Street . CenterviIfe, M9{ 55038 . (612) 429-3232 RESOLUTION '92-XX RECEIVING REPORT AND CALLING HEARING ON IHPROVBMBNT WHEREAS, pursuant to resolution of the City Council adopted April 22, 1992, report has been prepared by Maier, Stewart and Associates with reference to the street and sidewalk improvement of Progress Road north of Main Street to Westview Street and Westview Street west from Progress Road to Centerville Road, and this report was recieved by the City Council on May 13, 1992, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CENTERVILLE, MINNESOTA: 1. The City Council will consider the improvement of such street in accordance with the report and the assessment of abutting property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes Chapter 429 at an estimated total cost of the improvement of $34,874.00. 2. A public hearing shall be held on such proposed improvement on the June 3, 1993 in the City Council Chambers of the City Hall at 7:00 p.m. and the Clerk shall aive mailed and published notice of such hearing and improvement as required by law. Adopted by the City Council this 13th day of May, 1992. ~(J{J ATTEST: ~~~~;~lt. Clerk/Admin tar RECEIPTS AND DISBURSEMENTS - May 14 - 27, 1992 BALANCE IN GENERAL FUND AS OF MAY 14, 1992 RECEIPTS William Nickolaus - Bldg. Permit #92-38, 7215 Brian Dr.$ Registered Abstracters - Assessment Search $ Registered Abstracters - Assessment Search $ Registered Abstracters - Assessment Search $ Riccar Heating Co. - Heating Permits #92-20, #92-21 $ Richard DeFoe Enterprises, Inc. - 3.2 Beer Permit $ Centennial Fire District - 1st qtr. 1992 Gas & Electric Utilities - Fire Districts Share $1,444.36 Anoka County Treas. - 1991 Tax Forfeit Settlement $: 506.78 Richard DeFoe Enterprises - 3.2 beer permit $ 45.00 Riccar Heating Co. - Heating Permit #92-22 $ 50.50 Rosemary Marcello - Application Fee for Variance $ 150.00 Title Research Services - Assessment Search $ 10.00 Swenson Heating & AIC - Heating Permit #92-23 $ 50.50 Riccar Heating Co. - Heating Permit #92..24 $ 65.50 Swenson Heating & AIC - Heating Permit #92-25 $ 15.50 Registered Abstracters - Assessment Search $ 10.00 Charter Title Co. .. Assessment Search $ 10.00 Renee Nelson - Heating & A/CPermit #92-26 $ 15.50 Dawn Olson - Bldg. Permit #92-39 - 7228 Unity Ave. $ 48.45 Lisa Domagall ~ Bldg. Permit #92-39, 1980 72nd St. $ 75.25 Treas Anoka County - April parking & other Fines $3,624.02 Consumers - 1st qtr. 1992 Sewer Use Charges $ 510.84 - 1st qtr. 1992 Water Use Charges $ 153.45 Richard DeFose Enterprises - 3.2 beer permit $ 45.00 Michael Miller - Mechanical Permit & Electrical Permit $ 16.50 Plumbing Service Center - Permit #92-15 - 1975 72nd St.$ 51.00 Registered Abstracters - Assessment Search $ 10.00 Bob Sorg - Landscape Escrow - 7075 21st Ave. S. $1,310.00 Lot 8 blk 1 Industrial Park Consumers - 1st qtr. 1992 sewer use charges $ 115.20 48.45 10.00 10.00 10 . 00 116.00 45.00 DISBURSEMENTS - Checks #5356 - #5383 League of Mn. Cities - Conference registration fees for Tamara M. Miltz-Miller & Carol Pelton Target- Recycling expenses for supplies bought by Randy Hagerty Postmaster - Bulk mail rate for 578 Newsletters & 578 Recycling letters Dahlgren, Shardlow & Upan - Landscape Architects for Centerville Annexation April fees Metropolitan Waste Control Commission - April - 5 SAC U~it Charges Northern States Power Co. - May Street Lighting Midwest Gas Co. - Gas. Utilities - Hall - $41.31 Garage - $37.62 - Park Bldg. - $14.04 Northern States Power Co. - Electric Utilities Hall - $72.58 - Garage - $18.77 - Lift #1 -$27.80 Lift #2 - 40.99 - Lift #3 14.57 - Park Bldg -$9.60 Park Lights - $6.60 - Pumphouse - $270.18 $ 360.00 $ 233.93 $ 63.00 $3,448.37 $3,465.00 $ 764.17 $ 92.79 $ 461.09 $83,822.36 '. ~: :.. $ 8,572.80 $92,395.16 RECEIPTS AND DISBURSBMENTS - May 14 - 27, 1992 PAGE TWO DISBURSEMENTS CONTINUED U.S. West - Hall Phone Trees to Travel - 10 trees @ $35.00 per tree for Park Dept. Corner Express - 31.6 gallons Diesel M. R. Sigh Co. - Street sign for 21st Ave. S. Waldoch Farm & Produce - Plants for City Hall flower beds State of Minnesota - Small CUy/Accountj'ng system V-3 Tandum Graphics - Down payment on Buttons & Tags for City Celebration J .& P Services Inc.- 8 cases of pop for Rivers & lakes Cleanup Day .. r1innesota Stat<<, T'f't!!asurer - Renewal fee for Water Supply System operator certificate for Dale Larson TamaraM. Miltz-Miller - Clerk Salary - 5-11 thru 5-22-92 Mavis Solheid - Clerk Salary - 5-11 thru 5-22-92 Sanna Buckbee - Clerk Salary - 5-11 thru 5-22-92 Mona Espe - Office Salary- 5-12 thru 5-21-92 Orville Hughes -Maintenance Salary - 5-10 thru 5-22-92 - Park Maintenance - $187.68 Dale Larson - Maintenance Salary - 5-11 thru 5-22-92 Park Maintenance - $92.18 Robert Barron - Maintenance Salary 5-11 thru 5-21-92 Park Maintenance - $80.50 Maier.Stewart & Assoc. Inc. - Engineering Fees March 29 thru Apri 1 25, 1992 Floodplain Impr. Plans & Specs - $2,386.57 Fire/Bldg. Fund Issues - $5,942.53 Sanitary Sewer 1/1 Anaylsis Report - $276.16 East Boundry Annexation Issues - $1,348.57 Center Oaks I Ditch Cleaning - $1,026.61 General City Issues - $800.96 BABCOCK, Locher. Neilson & Mannella April Legal Fees Prosecution Fees - $743.96 Legal fees for annexation - East Boundry - $816.70 Floodplain reduction project - $71.00 Fire Bldg. Fund Issues - $676.41 General City Legal issues - $395.26 Center Oaks I ditch cleaning, Henderson - $282.45 Imp 91-1 Rehbein 2nd Addition - $14.00 Public Employees Retirement Assoc. - April 20 thru May 8, 1992 PERA Contribution Plymouth Office Equip. Inc. - 2 toners for Copying Machine BALANCE IN GENERAL FUND AS OF MAY 27, 1992 $ 111.41 $ 350.00 $ 36.00 $ 23.77 $ 21.86 $ 250.00 $ 300.00 $ 48.00 $ 15.00 $ 799.23 $ 347.62 $ 367.88 $ 159.58 $ 520.83 $ 337.15 $ 314.18 $11,781.40 $ 2,999.78 $ 440.40 $ 58.25 $28,170.87 $64,224.29 White Bear Rental - Tiller Rent for Park Dept. Work Midwest Gas - Gas Utilities - Hall - $109.56 Garage - $101.67 - Park Bldg. - $33.60 U. S. Wes t -Hall Phone . Northern States Power Co. - April Street Lighting Public Employees Retirement Assoc. - 4-6 thru 4-17-92 PERA Contribution Circle Pines/ Lextngton Police Dept. - May payment $10,827.17 on Police Contract Plymouth Office Equip. - 1992 Annual service coverage $ 1,350.00 for Copy Machine RECEIPTS AND DISBURSEMENTS - MAY 1 - 13, 1992 BALANCE IN GENERAL FUND AS OF MAY 1, 1992 RECEIPTS Bill Bisek, Kelleys Korner Inc. - Bldg. Permit #92-31 David Brewster- Dog License #573 Howard Bohanon Homes - Escrow-for grading 1810 Hayfield Rd. Simon & Schuster - Copy of Map Sheila Yager - Mechanical Permit #92-15 1828 Hayfield Rd. Riccar Heating - Permit #92-16 & 92-17 T. H. Construction - Bldg. Permit #92-32 1949 73rd St. Plumbing Service Center - Permit #92-12 Kenco Construction Co. - Bldg. Permit #92-33 & #92-34 9240 Unity & 1975 72~ St. Registered Abstracters - Assessment Search Registered Abstracters - Assessment Search Consumers ~ 1st Qtr. Sewer Use Charge - 1st Qtr. Water Use Charge Comfort Plus Heating & A/C- Permit #92-18 1305 Mound Trail Sun Plumbing Co. Permit #92-13, 1305 Mound Tr. Susan Anderson - 1 page of Ord. Plumbing Service Center - Permit #92-14 7251 Twin Lk. Kenco Construction Co. - Bldg. Permits #92-35, #92-36, #92-37 - 7265 & 7255 Unity & 1984 73rd St. Hudson Map Co. - 1 street map Registered Abstracters Inc. - Site maintenance fee for Bldg. Permit #91-75, 1968 73rd St. Consumers - 1st qtr. sewer use charge - 1st qtr. water use charge Minnesota Title - Assessment Search DISBURSEMENTS - Checks #5312 - #5354 $ 167.35 $ 10 . 00 $ 2,300.00 $ 5.00 $ 15.50 $ 101. 00 $ 4,937.53 $ 51.00 $ 9,732.40 $ 10.00 $ 10.00 $ 4,647.12 $ 1,751.10 $ 50.50 $ 81. 00 $ .25 $ 56.00 $14,487.66 $ 5.00 $ 215.00 $ 1,237.61 $ 405.76 l 10.00 $ $ $ $ $ 55.00 244.83 111. 35 796.95 342.37 $79,575.17 $40,286.78 $119,861. 95 RECEIPTS AND DISBURSEMENTS MAY 1 - 13, 1992 PAGE TWO DISBURSEMENTS CONTINUED Anoka Electric - 6 street lights The Carlston Group - Services rendered for Municipal Facility Project. Lightning Printing. - Business cards, newsletter . & Keep off sign for Park Dept. Public Employees Retirement Assoc. - June li:fe insurance premiums for M; Solheid, S. Buckbee & Dale Larson, O. Hughes - payroll deductions League of Mn. Cities - One year subscription to Cities Bulletin Ro-So Contracting Inc. -Repair curb, cat~h basins & valve boxes mise locations in Centerville Dennis Zerwas Jr. - Set up cameras for taping City Council . Meeting of5-13-92 Randy Hagerty - May Recycltng Coordinator expenses MR Sign Co. Inc. - Mise street signs Water Products Co. - Mise parts for water meters Emerald Office Supply - Misc. office supplies Carol Zoff Pelton - May Council Salary Bob Burgstahler - May Council Salary Tom Dario - May Council Salary Tom Wilbarber - May Council Salary John Buckbee III - May Council SalarYli Metropolitan Waste Control Commission - June Sewer Service Charge Southam Business Communications Inc. - Advertisement for Bids - Construct deep well Hugo Feed Mill, - Misc. city supplies & Park Dept. Supplies - $46.70 OrvilleHughes - Maintenance Salary' 4-20 thru 5-9-92 - Park Maintenance - $146.88 Dale Larson - Maintenance Salary 4-20 thru 5-7-92 Park Maintenance - $186.46 Robert Barron - Maintenance Salary - 4-20 thru 5-7-92 Park Maintenance - $80.50 DCA Inc. .; Health Ins. Premium for M. Solheid ~ payroll deduction Mavis Solheid - Ckerk Salary - 4-20 thru 5-9-92 Sanna Buckbee - Clerk Salary - 4-20 thru 5-9.;.92 U.S. West - Park Bldg. phone Interstate Lumber Co. -Lumber for Park Dept. Emergency Apparatus Maint. Inc. - DOT inspection Trippel's Mkt. - 62.9 gal. gas & office supplies Shamrock ,Industries Inc~ - 12 blue stackable recycling containers Knox - Supplies for Public Works, City & Park Dept. Supplies - $338.09 $ 28.96 $2,930.00 $ 98.56 $ 45.00 $ 30.00 $3,175.00 $ 11. 54 $ 94.99 $ 112.03 $ 145.19 $ 183.02 $ 78.50 $ 78.50 $ 78.50 $ 58.50 $ 161.61 $6,561.00 $ 69.96 $ 154.11 $ 654.36 $ 473.46 $ 409.70 $ 233.86 $ 611. 60 $ 473.84 $ 28.83 '$ 791. 81 $ 42.00 $ 83.58 $ 198.00 $ 468.48 RECEIPTS AND DISBURSEMENTS - MAY 1 - 13, 1992 PAGE THREE DISBURSEMENTS CONTINUED Determan Welding & Tank Service Inc. - Pumped & disposed of 120 gallons gas from underground tank Tamara M. Miltz-Miller - Clerk Salary 4-20 thru 5-10-92 Firstar Hugo Bank - 2nd qtr. (April) Tax deposit for Fed. Soc. Sec. & Medicare Witholding Effective Promotions - 250 recycling color books Mona Espe - Office Salary 5-5 thru 5-7-92 BALANCE IN GENERAL FUND AS OF MAY 13, 1992 $ 356.00 $1,214.86 $1,968.03 $ 145.00 $ 63.54 $ 36,039.59 $83,822.36 Pu~suant to due call and notice the~eof the City Council of the City of Cente~ville held a special meeting to discuss an amendment to the Wate~wo~ks Ba~ liquo~ license on Tuesday, May 5, 1992 at the City Hall. Mayo~ Buckbee called the meeting to o~de~ at 12:10 p.m. P~esent: Da~io, Pelton. Absent: Bu~gstahle~, Wilha~be~. Motion by Pelton, second by Dario to approve an amendment to the Waterworks Bar liquor license to include the deck area as required by the Minnesota Liquor Control Division, motion carried unanimously. Motion by Dario, second by Pelton to adjourn the meeting, motion carried unanimously. Meeting adjourned 12:12 p.m. Respectfully submitted, Tamara M. Miltz-Miller Clerk/Administrator Todd Axte1 - Bldg. Permit #92-24 Riccar Heating Co. Permit #92-14, 7240 Unity Ave. Krinke - Heating Permit #92-15, 7209 Brian Dr. Kenco Construction Co. Bldg. Permit #92-25 7251 Twin Lakes Kenco Construction Co. - Bldg. Permit #92-26 1946 73rd. Street G & H Builders - 1375 Mound Trail Plumbing Service Center - Permit #92-10 1994 73rd St. Gary Robbi ns - 81 dg. Permi t #92-28, 1858 Fox Run Richard DeFoe Enterprises, Inc.- Ballfield Rental Title Research Services - Assessment Search Land Title - Assessment Search Consumers - 1st qtr. Sewer Use Charge - 1st qtr. Water Use Charge Ro-So Contracting Co. - Permit to install sprinkler line under parking lot for futrue use Kenco Construction Co. - Bldg. Permit #92-29 7280 Twin Lakes Ave. Registered Abstracters - Assessment Payoff 1968 73rd St. Development Impr. & Water Hood up Charges Christina Scheller - Copies $ 1.25 Registered Abstracters Inc. -2 Assessment Searches $ 20.00 Plumbing Service Center - Permit #92-11, 7264 Unity Ave $ 56.00 Consumers - 1st qtr. sewer use charge $1,188.00 - 1st qtr. water use charge $ 536.48 Consumers - 1st qtr. sewer use charge $ 864.00 - 1st qtr. water use charge $ 282.30 Firstar Hugo Bank - March interes on General Fund $ 284.53 Checking Account RECEIPTS AND DISBURSEMENTS - APRIL 23 -30, 1992 BALANCE IN GENERAL FUND AS OF APRIL 23, 1992 RECEIPTS DISBURSEMENTS - Check #5311 Dal~'.l.;ersa.n...RetmbiIr$emeflt for rent of post hole . augetfor Park Dept. BALANCE IN GENERAL FUND AS OF MAY 30, 1992 Petty Cash Checking Account BALANCE AS OF APRIL 30,. 1992 - $22.96 $ 82.93 $ 30.50 $ 15.50 $4,826.58 $4,874.13 $4,483.43 $ 56.00 $ 121. 30 $ 200.00 $ 10.00 $ 10.00 $2,485.64 $ 988.10 $ 15.00 $4,882.05 $8,618.61 40.00 . . $414,682.84 $34,932.33 $79,615.17 $ 40.00 $79,575.17 Pursuant to due call and City of Centerville held April 22, 1992 at the meeting to order at 7:02 Pelton, Wilharber. notice thereof the City Council of the their regular meeting on Wednesday, City Hall. Mayor Buckbee called the p.m. Present: Burgstahler, Dario, OLD BUSINESS Centerville Ditch Bid Acceptance John Stewart, City Engineer, was available to address the bids for the Center Oaks Ditch Maintenance. Mr. Stewart noted that restoration shall be completed within MNDOT standards. He advised that the contractor is not responsible for the cost of seed replacement if washed away. He did advise that the unit price for seed replacement would hold as set within the bid. The contractor shall work with the Park and Recreation Committee to mark off the fields to allow for storage of fill from the creek area which abuts Central Park. Mr. Stewart advised that the cost difference from seed to sod is approximately $11,000.00. The City Council expressed concern that some residents would sod the ditch area. Mr. Stewart suggested that there will be a pre-construction with the Contractor at which time the City Staff would be able obtain a better time period with regard to the maintenance improvement. At such time a letter could be sent out to the residents. Mr. Stewart suggested that residents could be allowed to sod to within a certain level on the ditch area, but not on the bottom of the ditch. Council member future dumping drainage area. Wilharber noted that the City will not allow the of grass clippings and old sod within this Motion by Pelton, second by Wilharber to accept the low bid of $19,545.00 by Jim Stevens Construction as per the recommendation of the City Engineer in their April 16, 1992 letter "Regarding Bids for Ditch Cleaning and Construction - City of Centerville;" contingent upon an agreement being reached on the procurement of easements from the property owners abutting the ditch between Centerville Road and west Centerville limits or until 60 days after April 16, 1992, motion carried unanimously. A copy of the April 16, 1992 letter from Maier, Stewart and Associates is on file with the Clerk/Administrator. Centerville School Proposed Street Sidewalk Parkina Lot Improvement Kathy Masche, Principal of the Centerville Elementary School, was present to address any questions or concerns of the City Council. It appears that the Centennial School would like improvement of the school parking lot, a sidewalk along Progress Road and possibly improvement of Westview Street. City Council Meeting Minutes April 22, 1992 Page Two The City Council reviewed a letter from the City Engineer dated April 9, 1992 regarding said proposed improvements. A copy of this letter is on file with the Clerk/Administrator. John stewart, City Engineer, was also present to address the letter. Mr. Stewart advised that they had been directed by the City Council to investigate the installation/construction of a sidewalk area along the east side of Progress Road. Mr. Stewart advised that after considering the angle of Progress Road and the removal of the power poles, the Centennial School then considered the re-construction of the street and the possibility of a raised sidewalk as this may be more cost effective. Mr. Stewart advised that Progress Road would be reconstructed to a nine (9) ton specification due to the school buses. Motion by Buckbee, second by Pelton to adopt Resolution 92-XX ordering a Feasibility Report for the proposed improvement of Progress Road/Westview Street and the installation/construction of sidewalk along the east side of Progress Road contingent upon the receipt of a petition from the Centennial School District for said project, motion carried unanimously. Motion by Pelton, second by Wilharber to authorize Maier, Stewart and Associates to work with the Centennial School District to prepare plans and specifications for a parking lot for the Centerville School with the understanding that the cost of said Plans and Specifications shall be borne by the Centennial School District, motion carried unanimously. Gradinc/Drainace and Lot 1. Block Howard Bohanon 7164 Mill Road, concerns. Correction Lot 1. Block 4 Centerville Heichts 3 Peterson's Old Homestead Addition builder on Centerville Heights and Vi Burston, were present to address the grading/drainage Mr. Bohanon advised that he would be agreeable to correcting the grading/drainage problem but that he would not be able to do so within the next seven days due to weight restrictions and the wet soil conditions. He noted that he has escrowed $5,000.00 on the property through the title company. Motion by Pelton, second by Dario to authorize City Staff to issue an Occupancy Permit on Lot 1, Block 4, Centerville Heights contingent upon a signed agreement from the City of Howard Bohanon requiring Mr. Bohanon grading/drainage concerns on Lot Centerville Heights and Lot 1, Block Homestead Addition; Centerville to correct 1, Block 3 Peterson's and the 4, Old City Council Meeting Minutes April 22, 1992 Page Three $2,300.00 to be escrowed with the City of Centerville by Howard Bohanon; drainage and grading correction to be completed with sod restoration and three inches of top soil over the fill to be restored within 20 days of Occupancy of Lot 1, Block 4 CenterviIle Heights; and that the drainage/grading correction shall be completed to the satisfaction of the City of Centerville, motion carried unanimously. Architectural Contract Additions Motion by Pelton, second by Wilharber to approve an addendum to the previously agreed upon Architectural Contract with Mjorud Architecture and the City of Centerville; the amendment addresses additional billings rates and shall be approved contingent upon the receipt and approval of a cost estimate for architectural fees for the pump house, motion carried unanimously. A copy of the amendment is on file with the Clerk/Administrator. PETITIONS AND COMPLAINTS The City Council noted that several complaints had been received regarding the proposed jet ski events on Centerville Lake. Council member Wilharber noted that the City Council received an unsigned letter and requested that residents do sign the letters so that the City Council can take action. It is the City Council's policy not to do so on anonymous complaints. Council member Pelton noted that she has received complaints that property owners are not containing their dogs. She also noted that North St. Paul has a dog ordinance which requires the owners to pick-up after the dogs. The Clerk/Administrator dog complaints are kept unless the compliant offender. noted that the names of persons making confidential, but can not be addressed gives their name and the address of the It was noted that a complaint was received from Beverly Hughes regarding the Henderson Ditch extension. It was her concern that the ditch was about to overflow. The Clerk/Administrator has referred the complaint to the Public Works Director. City Council Meeting Minutes A p r- i 1 22, 1992 Page Four- NEW BUSINESS Amendment to Kelly's Korner LiQuor License to Include New Deck Area Bill Bisek, owner of Kelly's Kor-ner, was available to address questions and concerns of the City Council. Mr. Bisek noted that the deck would be 25 feet x 50 feet and be built to code. He advised that the deck is enclosed and that the yard area is also fenced in to prevent the removal of alcoholic beverages from the property. He noted that he has spoken to abutting property owners. If the deck appears to be a problem he may have to restrict the hours of the deck use. He noted that there are lights'on the deck of the building, but not in the yard area. He advised that the deck will not be used on a full time basis, mostly for special functions until he can see which direction with which to go. He advised that he would like to work with the City Council and the neighbors. He noted that his goal is to stop problems before they happen. Mayor Buckbee advised that the City Council would aggressively pursue any problems that would occur. Mr. Bisek also noted that the only access to the deck area is through the bar and that no music will be piped out onto the deck area. Motion by Dario, second by Buckbee to amend the Liquor License of the Kelly's Korner to include the attached deck area, motion carried unanimously. MaQnetic Locator Motion by Wilharber, second by Dario to approve the purchase of a magnetic locator as recommended by Orville Hughes, Public Works Director; the low bid to be with the Water Products Company in the amount of $600.00 for an LS300 Heathtech Magnetic Locator, motion carried unanimously. ResiQnation Centerville Economic Development Task Force Chairperson Charles Brenner Motion by Buckbee, second by Dario to recognize Charles Brenner's valuable contribution to the Centerville Economic Development Task Force, the City will feel a loss with the lack of his presence and to authorize the City Staff to advertise in the Quad Community Press to fill the position, motion carried unanimously. CONSENT AGENDA Motion by Wilharber, second by Pelton to approve the following Ccn..nt A;.nda items' City Council Meeting Minutes April 22, 1992 Page Five Proclamation of May 4-9. 1992 as Municipal Clerk's Work Resolution proclaiminc the week of May 11~ 1992 as the Official Becinninc of the A.P. Bercee Scholarship Endowment A Proclamation Declarinc the Month of Mayas Bicycle Safety Awareness Month PAYMENT OF CLAIMS Motion by Wilharber, payment of claims unanimously. second of the by Dario to approve the current City of Centerville, motion carried Motion by Wilharber, second by Buckbee to approve the current payment of claims of the Centennial Fire District, motion carried unanimously. ADJOURN Motion by Buckbee, second by Wilharber to adjourn the meeting, motion carried unanimously. Meeting adjourned 9:02 p.m. Respectfully submitted, Tamara M. Miltz-Miller Clerk/Administrator ervi[[e 1694SorefStreet . Centervif[ej 9vtAL 55038 . (612)429-3232 RKSOWTION '92-XX ORDERING PREPARATION 011' REPORT CONTINGENT UPON RECEIPT OF ADEQUATE PETITION FOR IHPROVEHBNT. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CENTERVILLE, MINNESOTA: 1. A certain petition requesting street and sidewalk improvement of Progress Road north of Main Street to Westview Street and Westview Street west from Progress Road to Centerville Road, is pending by the Centennial School District. Upon receipt the City Clerk shall verify that it is signed by the required percentaae of owners of property affected thereby. This verification will be made in conformity to Minnesota Statutes 429.035. 2. The petition is hereby referred to Maier, Stewart and Associates and they are instructed to report to the City Council with all convenient speed advising the Council in a preliminary way as to whether the proposed improvement is feasible and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. Adopted by the City Council this 22 day of April, 1992. ATTEST: ~ .'", iJ~A~~~ Clerk/Admini tr t -~~~- RESOLUTION 92-xx WHEREAS the Centerville City Council met it~s regular scheduled meeting date of April 22, 1992; and, WHEREAS the Centerville City Council discussed the application of the Church of St. Genevieve to operate raffles at the Church of St. Genevieve, 7087 Goiffon Road; and WHEREAS the City of Centerville will waive an investigation of the Church of St. Genevieve; and WHEREAS the Church of St. Genevieve appears to take into consideration the best interests of the City of Centerville; NOW THEREFORE LET IT BE RESOLVED THAT THE CENTERVILLE CITY COUNCIL approves the charitable gambling activity of raffles by the Church of St. Genevieve, 7087 Goiffon Road, Centerville; Subject to the Church of St. Genevieve complying with City Ordinance #51. Approved by this City Council April 22, 1992. '"' ~EST: ~ /VVl ~~ t' - 71(.$ c erk/Admi~~~~ if' ., PROCLAMATION WHEREAS, the City of Centerville endorses our local Police Department to increase public awareness of safe bicycling through a variety of programs, and; WHEREAS, educational programs will be provided at Centerville Elementary School on May 28, 1992, and; WHEREAS, bicycle licenses will be available to the public at the Police De- partment at no charge, and; WHEREAS, a Bicycle Safety Rodeo will be held on Saturday, May 30th, 1992. NOW, THEREFORE, the City Council of the City of Centerville, does hereby proclaim the month of Mayas: BICYCLE SAFETY AWARENESS MONTH in the City of Centerville, and we urge all citizens to support and partic- ipate in the bicycle awareness programs. Dated this ~.:?)14ay of ApI"'; I ,1992. ..~u~ ~ Buckbee, Mayor .. ,; PROCLAMATION WHEREAS, A. P. Bergee was Superintendent of Schools for the newly Consolidated Centennial School District from 1957 to 1967; WHEREAS, A. P. Bergee was Assistant Wisconsin, from 1930 to 1936; and Principal in Colfax, WHEREAS, A. P. Bergee was Field Director of the American Red Cross from 1941 to 1943; and WHEREAS, A. P. Bergee was Senior Lieutenant for the United States Navy from 1943 to 1945; and WHEREAS, A. P. Bergee was Superintendent of Schools in Belview, Minnesota from 1946 to 1948, Superintendent of Schools in Hector, Minnesota from 1948 to 1956; and WHEREAS, A. P. Bergee is listed in Who's Who in American Education as a pioneer in school reorganization; and WHEREAS, A. P. Bergee was a Regent of Luther College from 1977 to 1982; and WHEREAS, A. P. Bergee was recipient of Luther College Distinguished Service Award in 1973, recipient of American Lung Association Kleinman Award in 1983, recipient of American Read Cross Distinguished Service Award, and Recipient of weco Good Neighbor Award; and WHEREAS, A. P. Bergee is the founder of American Guidance Service, Inc.; and WHEREAS, A. P. Bergee is Education Association Administrator; and a lifetime member of the National and American Association of School WHEREAS, A. P. Bergee is a member and form president of the Circle-Lex Lion's Club; and WHEREAS, A. P. Bergee has been a member of the American Legion for thirty-five years; and WHEREAS, It is most fitting to honor A. P. Bergee's lifetime devotion to education and service; and WHEREAS, The A. P. Bergee Scholarship Endowment Fund will provide annual scholarships for graduates of Centennial High School; and WHEREAS, These scholarships will be awarded to students who are pursuing education leading to vocations that provide service to others. Proclamation Page Two NOW, THEREFORE, I JOHN C. BUCKBEE III, MAYOR OF THE CITY OF CENTERVILLE DO HEREBY PROCLAIM THE WEEK OF MAY 11, 1992 AS THE OFFICIAL BEGINNING OF THE A. P. BERGEE SCHOLARSHIP ENDOWMENT FUND IN THE CITY OF CENTERVILLE; AND FURTHER, I URGE ALL CITIZENS TO SUPPORT THE A. P. 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Consumers - 1st qtr. 1992 Sewer Use Charge - 1st qtr. 1992 Water Use Charge Minnesota Title Co. - Assessment Search Registered Abstracters - Assessment Search Registered Abstracters - Assessment Search Timothy Kramm - Bldg. Permit #92-23, 1995 S. Robin La. Kenco Construction Co. -!'all box Fee, 7272 Twin Lake Howard Bohanon Homes - Plumbing Permits # 92-08,09 Kenco Construction - B1 dg. .Permit #92-22 7264 Unity SwensonHeating & A/C - Permit #92~13 Church of St. Genevieve - Gambling Permit Fees for May 27 Raffle & Aug. 16 Picnic Orrin Thompson Homes - Copy of Map Treas. Anoka County - March parking & fines Kenco Construction - Bldg. Permit #92-23 1994 73rd St. Harriet McClary - Inspection of Water Meter Consumers - 1st qtr. 1992 Sewer Use Charge - 1st qtr. 1992 Water Use Charge DISBURSEMENTS - CHECKS #5265 - #5310 -Check #5293 Void -Check #5269 Void Mn. Dept. of Health - Review fee for Well Plans & Specs Centennial Fire District - 2nd qtr. payment for 1992 Budget of Fire District Metropolitan \~aste Control Comm. - Feb. & March 8 SAC Units Plymouth Office Equip. - 2 toners for Copy Maching Maier Stewart & Assoc. Inc. - Engineering Services March 1 thru March 28, 1992 Floodplain Improvements - $1,594.41 Fire/Bldg. Issues - $888.44 Sanitary Sewer Issues - $1015.45 East Boundry Annexation - $78.95 Centerhi11s 3rd Addition - $91.73 Henderson Ditch Issues - $2,221.31 Centervi11e General Fees ~ $125.73 $ 58.50 $ 3,939.06 $ 751. 50 $ 10.00 $ 10 . 00 $ 10.00 $ 90.60 $ 20.00 $ 102.00 $ 4,834.50 $ 50.50 $ 40.00 $ 6.00 $ 2,042.91 $ 4,858.28 $ 15.00 $ 5,678.94 $ 1,811.14 $ 25o~00 $11,021.04 $ 5,544.00 $ 56.50 $ 6,016.02 $65,401.05 $24,328.93 $89,729.98 Babcock Locher, Neilson & Mannella - March Legal Fees $ 2,459.88 Criminal - $918.96 Fire/Bldg. Fund fees - $462.00 Floodplain Issues - $196.00 General City Issues - $588.92 Centerville Verses Olinger - $14.00 East Boundry Annexation - $280.00 Chapin Publishing Co. - Ad for Bids - Ditch cleaning & Construction Earl F.Anderson - Landscape Structures, 2 place swing & 4 place swing Feed Rite Controls - Chemicals & Container deposit Northern States Power Co. - Elect Utilities Hall - $79.35 - Garage - $21.97 Lift #1 - 29.38 - Lift #2 - $37.30 lift #3 - $12.60 - Siren - $118.96 Park Lights - $6.59 - Park Bldg. - $11.78 Pumphouse - $334.59 RECEIPTS AND DISBURSEMENTS - APRIL 9 - 22, 1992 PAGE TWO DISBURSEMENTS CONTINUEID u.S. West - Park Bldg. Phone T.A. Schifsky & Sons. - 3.52 Tons Recycled base For repair of Mound Trail Corner Express - 32.1 gal Gasoline Dahlgren Sharlow & Uban - Landscape Architects for Centerville Annexation Waldoch Sports - Parts Labor & Oil for Tractor $61.99 Oil for Public Works Dept. - $11.40 Pat Downing - to replace check #4145, lost 3 Park & Rec Meetings Lightning Printing - 100 Mechanical Permits Press Publications - 4 ads for Public Works Director Shirley Drewlo - Primary Election Judge Joan LaMotte - Primary Election Judge Marilyn Erkenbrack - Primary Election Judge Mary Jane Lang - Primary Election Judge Joyce Dupre - Primary Election Judge Mary Ann Thill - Primary Election Judge Tamara Miltz-Miller - Clerk Salary 4-6 thru 4-18-92 Mavis Solheid - Clerk Salary - 4-6 thru 4-16-92 Sanna Buckbee - Clerk Salary- 4-6 thru 4-16-92 Orville Hughes - Ma~nt.Salary - 4-6 thru 4-18-92 Dale Larson - Maintenance &wat.er.-school salary 4-6 thru 4-17-92 Robert Barron - Maintenance Salary 4-6 thru 4-16-92 $ 74.20 $12,830.00 $ 285.56 $ 652.52 $ 28.83 $ 14.00 $ 34.00 $ 1,065.94 $ 73.39 $ 30.00 $ 16.10 $ 422.00 $ 41. 54 $ 41.54 $ 43.86 $ 43.86 $ 50.79 $ 50.79 $ 1,102.85 $ 422.69 $ 385.80 $ 361.67 $ 419.04 $ 291.19 RECEIPTS AND DISBURSEMENTS APRIL 9 - 22, 1992 PAGE THREE DISBURSEMENTS CONTINUED League of Mn. Cities - Midwest Gas Co. check received in Feb. for Conference Fee for Clerk Adm. Dan Tourville - 1st qtr. P & Z Meetings Lloyd Drilling - 1st qtr. P & Z Meetings Al LaMotte - 1st qtr. P & Z Meetings Tina Vermeulen - 1st qtr. P & Z Meetings Kathy Welk - 1st qtr. P & Z Meetings Lloyd Drilling - 1st qtr. Park & Rec. Meetings Steve Dixon - 1st qtr. Park & Rec Meetings Neil Reiddorfer - 1st qtr. Park & Rec Meetings Michael Naven - 1st qtr-. Park & Rec Meetings DCA Inc. - Health Insurance Premium for M. Solheid Public Employees Retirement Assoc. - 3-23 thru 4-3-92 PERA Contribution Dennis Zerwas Jr. - Set up cameras for taping City Council Meetings White Bear Rental - Post hole auger for Park Depts BALANCE IN GENERAL FUND AS OF APRIL 22, 1992 $ 150.00 $ 20.00 $ 10.00 $ 20.00 $ 10.00 $ 10.00 $ 20.00 $ 20.00 $ 20.00 $ 10.00 $ 232.36 $ 337.86 $ 17.32 $ 40.00 $45,047.14 $44,682.84 Pursuant to due call and notice thereof the City Council of the City of Centerville held a special meeting, B()ardof Review, on Wednesday, April 15, 1992 at the City Hall. Called to order by Acting Mayor Burgstahler at 7:15 p.M. Present: Pelton, Dario. Absent: Buckbee & Wilharber. Arlene Andrea, County Assessor was also present. The following people appeared before the Board Danelia Savino, 580 Marshall Ave. PID # 14-31-22-34-0011 Dan Tourville, 6994 Centerville Rd. PId # 23-31-22-31-0003 Persons who were not able to be present but asked that thier assessed valuation be considered for reduction were: Florence Seashore, PID #14-31-22-32-0011 1693 Peltier Lake Dr. No revisions were made. ~rotion by Pelton, second by Burgstahler to adjourn the meeting, motion carried unanimously. Meeting adjourned at 7:40 P.M. Respectfully submitted, yncuio ~ Mavis Solheid Deputy Cl erk Pursuant to due call and notice thereof the City Council of the City of Centerville held their regular meeting on Wednesday, April 8, 1992 at the City Hall. Mayor Buckbee called the meeting to order at 7:05 p.m. Present: Burgstahler, Dario, Pelton, Wilharber. MINUTES Motion by Wilharber, second by Pelton to approve the March 11, 1992 City Council meeting minutes, AYE - Dario; AYE - Pelton; AYE Wilharber; ABSTAIN - Buckbee; ABSTAIN - Burgstahler, motion carried. Motion by Wilharber, second by Burgstahler to approve the March 25, 1992 City Council meeting minutes, AYE - Burgstahler; AYE- Pelton; AYE - Wilharber; ABSTAIN - Buckbee; ABSTAIN - Dario, motion carried. OLD BUSINESS MuniciDal Well II John Stewart, City Engineer, was available to address the Plans and Specifications for the municipal well construction. Mr. Stewart advised that the well would be in Northeast corner of the property and would be 60 feet from the North property line and 60 feet away from the East (side) property line. He noted the Northern States Power easement along the east property line. Mr. Stewart advised that a 14 inch hole would be drilled and test pumped. He noted that the water generated from the test would be pumped into Clearwater Creek. This would be for approximately a three day period, 24 hours per day. Mr. Stewart advised that he has spoken with the Rice Creek Watershed District and that they would not be objectionable to this test pumping and recommend that the City run a swale to the Creek for this purpose. Council member Burgstahler suggested that Mr. Stewart obtain the above in writing from the Rice Creek Watershed District. Mr. Stewart advised that it would cost approximately $40,000 to drill the hole, $25,000 for the pump and controls and approximately $35,000 for the block building. Motion by Burgstahler, second by Dario to note receipt of the Plans and Specifications of the Second Municipal Well Construction and direct the City Engineer and Clerk/Administrator to work together to advertise for bids to be opened on April 30, 1992 at 10:00 a.m., motion carried unanimously. Inflow/Infiltration John Stewart, City Engineer, was present to address a report on Waste Water Collection System Inflow/Infiltration dated March 1992 prepared by Maier, Stewart and Associates. Mr. Stewart advised from a cost effective view point, the correction of the inflow/infiltration does not appear justified monetarily. He City Council Meeting Minutes April 8, 1992 page two advised that the long term utility of facilities, policies and penalties may be more significant with regard to possible action by the City Council. Motion by Pelton, second by Burgstahler to direct the City Staff to review a Lino Lakes Ordinance regarding sump pump and draft a similar ordinance for the City of Centerville, motion unanimously. The City Council also Waconia with regard to sanitary sewer systems. received information from the City of the disconnection of sump pumps from the Motion by Burgstahler, second by Pelton to direct the City Staff to prepare a single page flier for the next City Newsletter regarding sump pumps, advising residents of sump pump requirements and giving them direction not to pump the water in the streets, motion carried unanimously. Mayor Buckbee called a recess at 7:50 p.m. Meeting reconvened at 8:00 p.m. Curb Re~air/Catch Basins and Value Box ReDair Motion by Burgstahler, second by Dario to authorize Ro-So Contracting Inc., to repair curb, catch basins and value boxes as identified in their proposal dated April 2, 1992 for a cost not to exceed $3,175.00, motion carried unanimously. Council member Pelton requested that control or expansion joints be installed in all curb repair. Storm Draina2e Fees Motion by Burgstahler, second by Dario to table options for Storm Drainage Fees until a future City Council meeting, motion carried unanimously. The City Council shall review the proposed options and be prepared to discuss them at said future Council meeting. Council member Wilharber noted that the City is currently looking at a ditch cleaning project and monies are needed to fund that project. He suggested the City Council be proactive in its discussions of storm drainage fees. Municipal Facilities Council member Pelton noted that the Building Task Force is not pleased with the services of the Carlstrom Company. She noted that the Architectural Contract is not yet signed and that the schematic work is not yet complete. She advised that it appears City Council Meeting Minutes April 8, 1992 page three that the Carlstrom Group was not taking in all the direction given by the Building Task Force and may not be proceeding as quickly as anticipated. She noted that Al Mjorud originally was the second choice when considering Architectural firms. She advised that Mr. Mjorud suggested the City of Centerville may not be able to break ground until September or October. Council member Pelton recommends terminating the City relationship with the Carlstrom Group. Motion by Buckbee, second by Pelton to terminate services between the Carlstrom Group and the City of Centerville, motion carried unanimously. Motion by Buckbee, second by Dario to negotiate with the Carlstrom Group under the advise of the City Attorney for a fair and reasonable settlement with the Carlstrom Group using $2,930.00 as a base; adjustments to the $2,930.00 base will require City Council approval, motion carried unanimously. Motion by Buckbee, second by Pelton that the City of Centerville shall enter into an agreement with Al Mjorud Architect for architectural services for a municipal facility within the City of Centerville, motion carried unanimously. Police Service Motion by Burgstahler, second by Wilharber to table discussion of 1993 Police Service until after the next Common Grounds meeting with the Cities of Circle Pines, Lexington and Lino Lakes, motion carried unanimously. Volume Based Billing - Lake Sanitation Mayor Buckbee noted that there is no word from Lake Sanitation to date, but it is expected that the City shall hear from them soon. Waterworks Bar Rich DeFoe, owner of Waterworks Bar, was present at the meeting. Mr. DeFoe advised that he has a complaint regarding the fishing on County 14 (Main Street) where Peltier Lake and Centerville Lake join. Mr. DeFoe requested City pressure to eliminate fishing in this area as he felt it was a hazardous situation. He noted he has been advised that the Anoka County Park Board will find out by April 15, 1992 if a fishing pier to re-Iocate the fisherman will be funded. l_ Motion by Pelton, second by Dario to direct City Staff to write to Dave Torkildson, Director of Anoka County Parks, to expedite if possible the installation of a fishing pier to re-locate fisherman on Main Street where Centerville Lake and Peltier Lake meet and to end the banning of fishing in this area; the Park Department shall also be requested to change the garbage pails City Council Meeting Minutes April 8, 1992 page four and provide informational signs to the fisherman suggesting they fish elsewhere, motion carried unanimously. Mr. DeFoe requested that an outside band be allowed during the City Celebration and be allowed to play from 8:00 p.m. until midnight. Mr. DeFoe shall work with the Circle Pines/Lexington Police Department to direct noise appropriately. Motion by Pelton, second by Dario to grant a Special Use Permit from Ordinance #4 to the Waterworks Bar to allow the outside band to play 8:00 p.m. until midnight during one night of the City Celebration, motion carried unanimously. Tom Norrell, Norrell Productions, was present representing the Minnesota Jet Ski Association. Mr. Norrell advised that this is the fourth season that he has been associated with water craft racing. He noted that he would go to Anoka County and the Coast Guard for permits for the events. He advised that he was present at this meeting to look for the grace of the City of Centerville and to clear up any possible misunderstandings. He noted that the events would take place on Centerville Lake. Mr. Norrell noted that a jet ski is considered a boat. He also noted that for the event they would leave no structures. Any markers would be put in in the morning and taken out in the afternoon. It was suggested that the dates for the event be June 7th, 14th and 18th; July 12th, 19th and 26th; and August 1st and 2nd. He noted that the race area would be confined and buoyed off and that if the racers did not abide to the confined area they would be out of the race. He noted that no neighbors are close enough to bother and that boat launches will not be a problem. Mr. Norrell noted that the City of Forest Lake, Hampton Beach Lodge and Garrison Bay all seemed to have been happy with the events that have taken place on their lakes. He suggested that on the high side there would be 60-80 racers and many more spectators. He advised that in the past jet skis races only involved a stand up a machine and now the sit down machines are allowed in racing. He noted while racing only 6-10 racers go out at a time. With regard to his organizational benefit, Mr. Norrell advised that spectators come they sell concessions (which Rich DeFoe at the Waterworks Bar will do this year) and they sell sponsorships. ~ Mayor Buckbee noted that many water skiers are coming out on both Centerville and Peltier lakes and in the past the area has been quite quiet. He noted, in his opinion, many people would not be happy with the events. The Clerk/Administrator had noted two City Ordinances which address noise. Ordinance #49 particularly addresses the time noise is allowable and Ordinance #4 particulary addresses City Council Meeting Minutes April 8, 1992 page five decibels allowed. Mayor Buckbee noted,if the jet skies were in violation of City Ordinance they should be prepared to leave the area. Council member Burgstahler noted concern committing seven races. He advised he didn't want Centerville to "motor craft capital of Minnesota" and in the past have been primarily used for fishing. Rosemary Marcello, 1588 Peltier Lake Drive, called into City Hall and requested that the City Council stop the proposed event. to six or become the the lakes Mary Jane Lang, 1559 Peltier Lake Drive, was present at the meeting and suggested the Lake Association should be notified. She expressed concern that the jet ski races will be taking up prime summer time for the quieter home owner activities. She added that their taxes on the lake are extremely high. Council member Burgstahler noted there would be nothing to vote on per say, because the City has no jurisdiction as to whether the event could occur or not on Centerville Lake. Motion by Burgstahler, second by Pelton to approve the following Consent Agenda Items; Charitable Ga~bling Request - St. Genevieve's Church Approval of waiver of the investigation requirement, investigation fee and approval of the requested licenses pending receipt of the Charitable Gambling fees (one for each request May 27, 1992 and August 16, 1992) . City and Lakes Clean-up Authorization for City Staff to order a dumpster for the Rivers and Lakes Clean-up on June 6, 1992. S'Prine Clean-Up Spring Clean-up will not be held in 1992 due to the City of Centerville currently having a full service pick-up at the curb through Lake Sanitation. This would save the City of Centerville the extra tipping fees for the Spring Clean-Up service. Street Sweepina Per the recommendation of the Public Works bid of Metro Sweep in the amount of $50.00 elgin pelquin hydrostatic single gutter cost not to exceed $1,500.00. Civil Defense Maintenance Aereement Approval to enter into an agreement for the Civil Defense Siren with a fixed price agreement with the Doradus Corporation. Director the per hour for broom for a City Council Meeting Minutes April 8, 1992 page six motion carried unanimously. PAYMENT OF CLAIMS Motion by Pelton, second by Dario to approve the current payment of claims of the Centennial Fire District, motion carried unanimously. Motion by Burgstahler, payment of claims of the payment to the North unanimously. second by Dario to approve the current City of Centerville, except for the Metro Mayors Association, motion carried ADJOURN Motion by Burgstahler, second by Pelton to adjourn the meeting, motion carried unanimously. Meeting adjourned 9:50 p.m. Respectfully submitted, Tamara M. Miltz-Miller Clerk/Administrator p.m. thereof the City Council of the regular meeting on Wednesday, Acting Mayor Burgstahler called Present: Pelton, Wilharber. ~ursuant to due call and City of Centerville held March 25, 1992 at the City the meeting order at 7:03 Absent: Buckbee, Daria. rl() 't i c~ (:; their flail ~ MINUTES Motion by Wilharber, second by Pelton to table the March 11, 1992 meeting minutes as the majority of Council members in attendance at the March 11th meeting are not in attendance at this March 25th meeting, motion carried unanimously. APPEARANCES Dan Henderson, Centerville Police Liaison to the Circle Pines/Lexington Police Commission Mr. Henderson noted that the Circle Pines/Lexington Police Department will be obtaining a Mobil Data Terminal computer system for one of the patrol vehicles. It was noted that the computers cost approximately $4,400.00 each and Anoka County will be sharing in the cost. Mr. Henderson advised that in the month of February the Circle Pines/Lexington Police Department averaged 17.3 hours per day in Centerville. Mr. Henderson also reviewed the Circle Pines/Lexington Police Department Annual Report. A copy of this report is on file with the Clerk/Administrator. In the report it is noted that the Circle Pines/Lexington Police Department assisted the City of Lino Lakes 160 times and the City of Blaine 137 times. It appeared to be the consensus of the City Council that at the next City Council meeting the police contract or joint powers agreement shall be an agenda item. Motion by Pelton, second by Wilharber to acknowledge receipt of the 1991 Circle Pines/Lexington Police Department Annual Report; it was noted that the report was very informative and well prepared, motion carried unanimously. Waste Water Collection System Motion by Wilharber, second by Burgstahler to table discussion of the Waste Water Collection Inflow/Infiltration Report dated March 1992 prepared by Maier, Stewart and Association until such time the City Engineer is present as it appears the City Council does have questions on the report; the City Staff shall contact the two cities mentioned at earlier City Council meetings who have worked toward the elimination of sump pump waters in their sanitary sewer system; the City Staff shall obtain a Lino Lakes City Ordinance regarding sump pumps, motion carried unanimously. City Council Meeting Minutes Ivlarch 25, 1992 page two Center Oaks I - Ditch The City Staff shall set-up a meeting date with the abutting property owners of the ditch area between Centerville Road and Centerville Lake. The City Staff shall also place the fee schedule for the storm drainage system on the next City Council meeting agenda. Motion by Wilharber, second by Pelton to advertise for bids for ditch grading and cleaning the drainage way from Center Oaks I to Centerville Lake; the bids shall include a sixty (60) day period in which to accept or reject bids, motion carried unanimously. A letter dated March 25, 1992 cleaning and construction dated Clerk/Administrator. and specifications for ditch March 1992 are on file with the Clearwater Creek Flood Reduction Proiect Motion by Pelton, second by Wilharber to hire Bruce Malkerson of Pophaim, Haik, program: 1. approve authorization to with the following work Complete analysis of presenting alternative procedures available project. the to proposed complete and the 2. To review the report of the Rice Creek Watershed District's Engineer concerning the project. 3. Discussion with City Officials concerning alternatives that may be available. 4. Response Frank Murray the Rice Creek Watershed District Attorney suggesting a process that may be followed and follow up telephone conversations. the cost of the above service is not to exceed $1,500.00, motion carried unanimously. A copy of the a letter dated March 13, 1992 to Mr. Malkerson from Maier, Stewart and Associates regarding possible opinions on the Clearwater Creek Flood Control Project and a letter dated March 25, 1992 from Bruce Malkerson of Pophaim, Haik, outlining the suggested work program are on file with the Clerk/Administrator. Center Hills II - Reduction Letter of Credit A copy of a letter dated March 17, 1992 regarding the letter of credit for the Center Hills Second Addition by Maier, Stewart and Associates outlining the improvements yet to be installed is on file with the Clerk/Administrator. City Council Meeting Minutes March 25, 1992 page three Motion by Burgstahler, second by Pelton to reduce the letter of credit for the Center Hills Second Addition from $101,389.00 to $64,935.00, motion carried unanimously. Municipal Facility - Architect The City Council discussed concerns regarding the Carlstrom Group, Architect chosen for the municipal facility project. The City Council noted that there was been minimal contact between the architect and the City between Task Force meetings. It appears that the architect is not hearing what is said even when he is in attendance at the meeting. There is concern that the City may not be able to meet the budget proposed with the changes reflected in the most recent plan. It appeared to be the consensus of the City Council that unless the Carlstrom Group were to provide an excellent product at the Thursday, March 26, 1992 Building Task Force meeting and if it were the recommendation of the Building Task Force, it may be in the best interest of the City of Centerville to terminate the contract with the Carlstrom Group. It was also noted that the Carlstrom Group appears to be frequently late to meetings and that not all products have been given to the City of Centerville. Council member Pelton noted that at the March 12, 1992 Building Task Force meeting the Task Force made it very clear that they were frustrated to date and that the architectural firm may not be listening to the wants and needs of the Task Force. She noted that the, Task Force did not forcefully express displeasure at that meeting. PETITIONS AND COMPLAINTS Council member Wilharber noted that he had received a phone call from a Center Oaks II resident. The resident expressed interest in the Clearwater Creek Flood Reduction Project. The resident would like to see the project go through and offered his assistance. NEW BUSINESS Hu~o Lions Club - Charitable Gambling Request Jim Gondek and two other representatives of the Hugo Lions Club were present at the meeting to discuss the charitable gambling permit request. Mr. Gondek advised that no pull tabs would be sold behind the bar. 1'-'. -..._.."r '..-..:... "-'.1 Ma1:.(~tl Gt:.J, page four i1 Meeting Minutes 1;:182 Motion by Pelton, second by Wilharber to approve the Charitable Gambling Request of the Hugo Lions Club to operate pull tabs in the Trio Inn and the Waterworks Bar contingent upon a satisfactory background check and payment of the appropriate fees, motion carried unanimously. Centerville Hei~hts - Lot 1. Block 4 - Grading The City Council noted a March 14, 1990 and October 1, 1991 letter to Keith and Diane Harstad advising them of an improper grade on Lot 1, Block 4 Centerville Heights requesting the lot grading be corrected. The property has now been sold to Howard Bohanon Homes who is constructing a building on the site. Due to the building on the lot, correction will now also have to be made on Lot 1, Block 3 Peterson's Old Homestead Addition. Mayor Buckbee arrived at the meeting at 8:55 p.m. Motion by Pelton, second by Wilharber to direct City Staff to direct the Building Inspector to red tag (stop construction) the building on Lot 1, Block 4 Centerville Heights until the grading and drainage concerns are corrected; Howard Bohanon Homes shall be requested to prepare a plan to remedy the grading and drainage problem; the City will withhold an Occupancy Permit until such time the drainage and grading concerns have been corrected to the satisfaction of the City Engineer; the City Attorney shall be advised of the situation and appraised of the City Council action; AYE - Burgstahler; AYE - Pelton; AYE - Wilharber; ABSTAIN- Buckbee, motion carried. Common Grounds Questionnaire The City Council members handed in their rating for the Common Grounds Meeting. Watertower Park - Park Equipment Installation Motion by Pelton, second by Burgstahler to appoint Dale Larson as the Public Works Employee who shall work with the Park and Recreation Committee and the resident volunteers to oversee the installation of the park equipment on Watertower Park on April 25, 1992; the manufacturer shall actually supervise the volunteers and Mr. Larson will oversee the process; Mr. Larson was chosen for this position due to his expertise and closeness to the subject matter, motion carried unanimously. ~AYMEN~ OJ ~~AIM~ City Council Meeting Minutes March 25, 1992 page five Motion by Pelton, Payment of Claims of unanimously. second by the City Wilharber to approve the current of Centerville, motion carried The City Council requests that City Staff check on the first three items of the Centennial Fire District Payment of Claims to inquire as to whether the equipment purchase was budgeted for or donated. Motion by Pelton, second by Wilharber to approve the current Payment of Claims of the Centennial Fire District, motion carried unanimously. Lake Sanitation Mayor Buckbee noted that the Lake Sanitation Contract could come up in May. Mayor Buckbee shall contact Mlaben Zupan to discuss the information that may be available from Lake Sanitation and to proceed with negotiation of the project. ADJOURN Motion by Wilharber, second by Pelton to adjourn the meeting, motion carried unanimously. Meeting adjourned 9:10 p.m. Respectfully submitted, Tamara M. Miltz-Miller Clerk/Administrator RESOLUTION 92-xx WHEREAS the Centerville City Council met it's regular scheduled meeting date of March 25, 1992; and, WHEREAS the Centerville City Council discussed the application of the Hugo Lions Club to operate pull tabs at the Trio Inn, 7082 Centerville Road, and the Waterworks Bar, 7281 Main Street; and WHEREAS the City of Centerville will conduct an investigation of the Hugo Lions Club; and WHEREAS the Hugo Lions Club appears to take into consideration the best interests of the City of Centerville; NOW THEREFORE LET IT BE RESOLVED THAT THE CENTERVILLE CITY COUNCIL approves the charitable gambling activity of pull tabs by the Hugo Lions Club at the Trio Inn and Waterworks Bar; Subject to the Hugo Ordinance #51. Lions Club complying with City Approved by this City Council March 25, 1992. g Ji // ~re ~. May: r ATTEST, ~ fL ~' ~ 1]/rIl.t14^f1 - V'J Clerk/Admin~ a r ~ Pursuant to due call and notice City of Centerville held their March 11, 1992 at the City Hall. meeting to order at 7:02 p.m. Absent: Buckbee, Burgstahler. thereof the City Council of the regular meeting on Wednesday, Acting Mayor Pelton called the Present: Daria, Wilharber. MINUTES Motion by Wilharber, second by Dario to approve the February 12, 1992 regularly scheduled meeting minutes, motion carried unanimously. Motion by Dario, second by Wilharber to approve the February 13, 1992 working session meeting minutes with the following corrections: Page 1, Paragraph 1 Addition: "Present: Buckbee, Burgstahler, Dario, Pelton, Wilharber." Page 1, Paragraph 6 Now Reads: "Council member Wilharber noted that the Report estimates that the remodeling of the existing City Hall would cost approximately $78,000.00. If new City Hall facilities are estimated to be 1,200 square feet at $61.00 per square foot the cost for the new building $73,000.00. Mr. Wilharber also noted that the economics of a separate facility for the City and the Fire Department training room at this time is not feasible." Amend to Read: "Council member Burgstahler noted that the Report estimates that the remodeling of the existing City Hall would cost approximately $78,000.00. - If new City Hall facilities are estimated to be 1,200 square feet at $61.00 per square foot the cost for the new building $73,000.00. Mr. Burgstahler also noted that the economics of a separate facility for the City and the Fire Department training room at this time is not feasible." motion carried unanimously. Motion by Pelton, second by Wilharber to approve the February 26, 1992 regularly scheduled meeting minutes, motion carried unanimously. Motion by Dario, second by Wilharber to approve the February 27, 1992 Anoka County Community Development Block Grant Program public hearing meeting minutes, motion carried unanimously. City Council Meeting Minutes March 11, 1992 page two PUBLIC HEARING Pursuant to due call and notice thereof the City Council of the City of Centerville held a public hearing on Wednesday, March 11, 1992 at the City Hall. The purpose of the hearing was to hear all persons present regarding the possibility of amending Ordinance #33-A DISTRICT FLOODPLAIN MANAGEMENT ORDINANCE. Acting Mayor Pelton called the public hearing to order at 7:06 p.m. Present: Dario, Wilharber. Absent: Buckbee, Burgstahler. Acting Mayor Pelton summarized the proposed amendment to the City Council and audience members. No comment was made from the City Council member or audience members present. Motion by Dario, second by Wilharber to adjourn the public hearing, motion carried unanimously. Hearing adjourned 7:08 p.m. APPEARANCES Jeff Carlstrom and Gary P. Turpenin~ - Merser of Firms Motion by Wilharber, second by Dario to table the appearance of Jeff Carlstrom and Gary P. Turpening until they arrive, motion carried unanimously. OLD BUSINESS Architect Contract - Amendment to Include Turpenins Firm Motion by Dario, second by Wilharber to table the discussion of the Architect Contract until Jeff Carlstrom and Gary P. Turpening arrive, motion carried unanimously. Annexation - Plapner Wally Case, Dahlgren, Council to discuss planner services with ~ Shardlow and Uban, appeared before the City a reduction in the scope of the proposed regard to the proposed annexation. A copy of the letter dated March 10, 1992 regarding the reduced scope expert testimony services related to the proposed annexation is on file with the Clerk/Administrator. Acting Mayor Pelton questioned how additional meetings (not included in the scope of the project) would be billed. Mr. Case noted that the City of Centerville would be billed at the appropriate hourly fee for the service required. The costs could also be kept down by scheduling meetings at their office. Acting Mayor Pelton asked what experience Mr. Case has with the annexation procedures. City Council Meeting Minutes March 11, 1992 page three Mr. Case noted that he is a Registered Landscape Architect and that John Shardlow is a City Planner. Mr. Case noted that he was slightly involved with the annexation procedures with the City of Monticello. Council member Dario noted that the reduction of scope was basically a reduction in the exhibits. Mr. Case noted that the firm of Dahlgren, Shard low and Uban can be flexible with the content of the service. The City Council noted that John Miller, former Lino Lakes City Planner, had expressed interest in providing planning services for the City of Centerville. Motion by Dario, second by Pelton to Shardlow and Uban as the planners for Annexation as per the letter dated March reduced scope, motion carried unanimously. accept the Dahlgren, the 35E Interchange 10, 1992 with the The City Council members present discussed a letter dated February 17, 1992 from Alan Brixius, Vice President, Northwest Associated Consultants, Inc. regarding Centerville Planning Services. A copy of this letter is on file with the Clerk/Administrator. It was noted that there could be conflict of interest with regard to Northwest Associated Consultants, Inc. providing services to the cities of Lino Lakes and Centerville. Motion by Wilharber, second by letter~ dated February 27, 1992 Consultants, Inc. of Centerville's planning services with Dahlgren, carried unanimously. Pelton to approve the draft informing Northwest Associated decision to seek alternate Shardlow and Uban, motion A copy of this letter is on file with the Clerk/Administrator. APPEARANCES Jeff Carlstrom and Gary P. Turpenin2 - Mer~er of Firms. Jeff Carlstrom introduced Gary P. Turpening to the City Council. Mr. Turpening noted that he has a strong technical background. Mr. Turpening expressed that the merger between the Carlstrom Companies and himself will create a stronger entity and could be very beneficial to the City of Centerville. City Council Meeting Minutes March 11, 1992 page four Acting Mayor Pelton questioned if Mr. Turpening experience with the construction of a municipal building hall. had any or fire Mr. Turpening but had work Washington D.C. noted that he did not have experience with either, on the construction of a subway station in Mr. Carlstrom noted that it has not been decided as to the name of the new firm. OLD BUSINESS Architect Contract - Amendment to include Turpenin~ Firm Acting Mayor Pelton asked questions concerning page 10, Article 12, Sections 12.4 and 12.5 of the Standard Form of Agreement Between Owner and Architect. It was noted that the City Attorney and the Attorney for the Carlstrom Companies requested the sections be inserted. The "blank lines" would be filled in before signing of the contract. Motion by Dario, second by Wilharber to amended the Standard Form of Agreement between Owner and Architect to include Gary P. Turpening, motion carried unanimously. NEW BUSINESS Lori Pringle, Trippel's Market - 24 hours per day Memorial Day throu~h Labor Day. Also ODen 5:00 a.m. to 11:00 D.m. the remaining days of the year. Lori Pringle, Trippel's Market, appeared before the City Council to request to be open 24 hours per day Memorial Day through Labor Day. Ms. Pringle also inquired that if she would want to be open 24 hours year round, would she need to come back to the City Council. Acting Mayor Pelton noted that the City Council had not yet received a response from the City Attorney regarding the determination if the City would be legally able to restrict Trippel's Market with regard to hours. Ms. Pringle noted that, in hour store in Centerville. night. Ms. Pringle noted break-ins and has increased her opinion, there is a need for a 24 She will have two people working at that there is always a potential for the security in the store. City Council Meeting Minutes March 11, 1992 page five Council member Dario noted that he is not Trippel's Market to be open 24 hours per through Labor Day. opposed to allowing day, Memorial Day Council member Wilharber noted that he. does not have a problem with allowing Trippel's Market to be open 24 hours per day,. Memorial Day through Labor Day, but would like to hold off on the request for year round 24 hour per day operation to see if there are resident complaints. The City Staff noted that the City Hall had received a phone call from one of the neighbors of Trippel's Market expressing opposition to the 24 hour extension. That neighbor did not express opposition to the extension of the hours of 5:00 a.m. to 11:00 p.m. Acting Mayor Pelton asked control the noise. that the Trippel's Market clerks help Motion by Wilharber, second Pringle, Trippel's Market, Day though Labor Day and to remaining days of the year, by Dario to grant permission to Lori to be open 24 hours per day, Memorial open at 5:00 a.m. to 11:00 p.m. the motion carried unanimously. OLD BUSINESS Community Development Block Grant (CDBG) Allocation Motion by Pelton, second by Dario to allocated the Community Development Block Grant funds equally (1/3) or an appropriation in a percentage satisfactory to the program to the following organizations: Alexandria House, Inc. for the Emergency Shelter Program; Anoka County Community Action Program, Inc. (ACCAP) to purchase a multi-family property of 4-6 two (2) bedroom units and to contract with a housing service provider; RISE for either the semi-automatic skin packaging machine or a 15 passenger van, motion carried unanimously. Weltand Delineation - Henderson Ditch Motion by Pelton, second by Dario to authorize Maier, Stewart and Associates to prepare a Wetland Delineation Study for the Rice Creek Watershed District on the Almendinger property near the ditch for a cost not to exceed $500.00, motion carried unanimously. NEW BUSINESS City Council Meeting Minutes March 11, 1992 page six motion Agenda by Dario, second by Wilharber to approve the following agenda items: Temporarv Part Time Clerical Employee Authorization to hire a part time temporary clerical person for the spring and summer. The starting pay will be approximately $6.50. 1992 Snow Conference - April 12 -15, 1992 Approval of Dale Larson, Public Works Employee, attendance. Safety and Control Loss Workshop Authorization for permanent City Staff and Public Works Employees, City Council, Park and Recreation Committee and City Celebration Committee members to attend. Effective Negotiation Seminar Authorization for City Council and any other staff members to attend. Resolution opposing House Number 1778 and Senate File Number 1656 Adoption of Resolution #92-xx to be sent to legislators regarding an amendment to oppose the manner in which sewer interceptors are financed. Ap~roval of amendment to Ordinance #33-A DISTRICT FLOODPLAIN MANAGEMENT ORDINANCE A copy of the amendment to Ordinance #33-A DISTRICT FLOODPLAIN MANAGEMENT ORDINANCE is attached to and made a part of these minutes. carried unanimously. Consent Motion consent Limestone for 21st Avenue Motion by Wilharber, second by Dario to authorize an expenditure not to exceed $1,100.00 for limestone to placed on 21st Avenue, motion carried unanimously. Appointment of Park and Recreation Committee Member Motion by Dario, second by Wilharber to appoint Dale Larson to the Park and Recreation Committee per the Park and Recreation Committee's recommendation, motion carried unanimously. Appointment of Cable T.V. Operator Motion by Wilharber, second by Dario to appoint Jr. as the Cable T.V. Operator for the regularly Council meetings, motion carried unanimously. Dennis Zerwas, scheduled City PAYMENT OF CLAIMS Motion by Pelton, second by Dario to approve the current Payment S~ @!g!ffi~ s~ tHe @eRteRR!g! ~ife ~i~tf!8tl ffiStiSR 8~ffi~a City Council Meeting Minutes March 11, 1992 page seven of Claims of the Centennial Fire District, motion carried unanimously. Motion by Wilharber, second Payment of Claims of the unanimously. ADJOURN Motion by Dario, second by motion carried unanimously. Respectfully submitted, 'Zttwv ~ ~ Sanna E. Buckbee Assistant City Clerk by Dario to approve the current City of Centerville, motion carried Wilharber to adjourn the meeting, Meeting adjourned 8:20 p.m. RESOLUTION 92- RESOLUTION OPPOSING PROPOSED LEGISLATION THAT LIMITS ABILITY OF THE METROPOLITAN COUNCIL OR METROPOLITAN WASTE CONTROL COMMISSION TO BORROW FUNDS FOR SEWER INTERCEPTOR EXTENSION (H.F. #1778 AND S.F. #1656) WHEREAS, passage of said bill could inhibit the Metropolitan Waste Control commission's ability to serve the needs of the Centerville/Lino Lakes area, WHEREAS, the Metropolitan Waste Control Commission has undertaken a study to consider improvements to better serve the Centerville/Lino Lakes area, WHEREAS, such legislation undermines the Metropolitan Council's authority and responsibility for Metropolitan Planning as set forth in the Land Planning Act as adopted by the Minnesota Legislature, WHEREAS, interceptors serving the majority of the urbanizing area have already been constructed by the Metropolitan Waste Control Commission, and WHEREAS, it interceptor development development is inappropriate extensions needed which is consistent framework; to single out a few remaining for communities to complete with the Metropolitan Council's NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Centerville as follows: 1. The City of Centerville is opposed to legislation proposed as House File Number 1778 and Senate File Number 1656 as currently drafted. 2. The City of Centerville encourages its state senators and representatives to oppose passage of the bills as currently drafted. 3. A copy of this resolution shall be forwarded to all Centerville legislators. 4. A copy of this resolution shall be forwarded to the Metropolitan Council. page two Passed by the City Council of the City of Centerville this day of Fr ~ 1. , 1992. (ht1rch I Ma~ ~,6?~ JJ-rh ATTEST: ~~/;YJa Clerk/Admini t . Carmen Binger - 1 electrical permit $ 1.00 Title Research Services Inc. - Assessment Search $ 10.00 Title Research Services - Assessment Search $ 10.00 Consumers - 3rd qtr sewer use charge $ 78.60 - 3rd qtr. water use charge $ 86.30 Michael Kelly - 2 dog licenses $ 20.00 Larson Plumbing Co - 7260 Unity Ave. #92-07 $ 56.00 Swenson Heating & A/C - Permit #92-10 7151 Peterson ]r $ 50.50 Mark Schumacher - Assessment Search $ 10.00 Jeff Weber - Bldg. Permit #91-20, 6926 Tourville Cr. $ 46.00 Swenson Heating & A1C Permit #92-09,~1810 H~yfield Rd. $ 50.50 Dale Larson - Reimbursement to City for waders $ 4.50 Commonwealth - Balance on Assessment Search $ 5.00 Swenson Heating & A/C - Permit #92-11-1824 Prairie Dr. $ 50.50 Registered Abstracters - Assessment payoff $7,318.61 7250 Bnity Ave. Crosstown Plumbing - Permit #92-06 - 7131 Peterson Tr. Minnesota Title - Assessment Search Hugo Lions Club - Charitable Gambling Fee Registered Abstracters - Assessment Search Registered Abstracters - Assessment Search Riccar Heating Co. - Permit #92-08 Registered Abstracters - Assessment Search Registered Abstracters - Assessment payoff 7272 Twin Lakes Ave. Registered Abstracters - Assessment Search Riccar Heating - permit #9212 - 7260 Unity Ave. National Title Resources - Assessment payoff 7094 Brian Dr. North Central Suburban Cable Comm. - Cities portion of Franchise Fees budgeted to be used for Cable related purposes RECEIPTS AND DISBURSMENTS - APRIL 1 - 8, 1992 BALANCE IN GENERAL FUND AS OF APRIL 1, 1992 RECE IPTS DISBURSEMENTS - Check #5219 - #5264 - Checks Voided out - #5222, #5250 Postmaster - Postage money to fill machine OCR-SIOR - Registration Fee for Seminar For T. Miltz-Miller & J. Buckbee Circle Pines/Lexington Police Dept. - April payment American National Bank - Paying Agent Fees for 1987 Municipal Water Bond Press Publications - March Legals Minnesota Dept. of Revenue - 1st qtr. (March) deposit for State Witholding Taxes $ 56.00 $ 10.00 $ 40.00 $ 7.00 $ 10.00 $ 50.50 $ 10 . 00 $7,318.61 $ 10 .00 $ 50.50 $ 496.80 $2,368.00 $ 500.00 $ 20.00 $10,827.17 $ 258.19 $ 58.00 $ 242.00 $90,611. 84 $18,224.92 $108,836.76 r I I RECEIPTS AND DISBURSEMENTS - April 1.- 8, 1992 PAGE TWO DISBURSEMENTS CONTINUED Firstar Hugo Bank - 1st qtr. (March) Tax Deposit for $1,664.35 Federal, Soc. Sec. & Medicare Taxes Press Publications - 1 display Ad for Notice of Proposed Property Tax Public Employees Retirement Assoc. - Life Insurance Premiums, payroll deductions for S. Buckbee O. Hughes, D. Larson & M.Solheid LMCIT - Property/Casulty coverage through League of $6,243.00 Mn. Insurance Trust Trippel's Ma~ket - Water, Gasoline, Gloves & Gas pperated auger . Knox - Bl ack top patch, 1 umber s hovel & t~i sc. Park Materials - $8.49 Dennis Zerwas - Set up cameras for taping City Council Meetings - Nov. thru March St. Pau'l Pioneer Press - Ad for Public Works Director $ Anoka County Humane Society - March Animal Control $ Viking Industrial Center - Check & repair gas monitor $ Northern States Power Co. - March Street Lighting $ U.S. West - Hall Phone $ Midwest Gas Co. - Gas Utilities - Hall -$152.04 $ Garage - $139.33 - Park Bldg. - $44.79 Anoka County Surveyor - 2 sets of ~ section maps $ 14.00 Emergency Apparatus Maint. Inc. - Repair & install $ 59.71 2 fl ashers Water Products Co. - 24 meters & hook up parts Randy Hagerty - April Recycling Coordinator expense Canol Zoff Pelton - April Council Salary Bob Burgstahler - April Council Salary Tom Dario - April Council Salary Tom Wi 1 harber - April Counc i 1 Sa 1 a ry John Buckbee III - April Council- Salary Orville Hughes - Maintenance Salary - 3-23 thru 4-4-92 - Park Maintenance - $40.80 Dale Larson - Maintenance Salary 3-23 thru 4-4-92 Park Maintenance - $67.04 Tamara M. Miltz-Miller - Clerk Salary 3-23 thru 4-5-92 Mavis Solheid - Clerk Salary - 3-23 thru 4-3-92 Sanna Buckbee - Clerk Salary - 3-23 thru 4-3-92 Public Employees Retirement Assoc. - March 9 thru March 20. 1992 PERA Contribution Metropolitan Inspection Service - 1st qtr. 1992 Bldg., Plumbing & Heating Permit Fees Metropolitan Waste Control Comm. - May Sewer Service $6,561.00 Cha rge $ 139.05 $ 45.00 $ 262.29 $ 100.15 $ 50.00 171. 00 244.27 135.00 794.81 116.08 336.16 $2,428.40 $ 83.33 $ 78.50 $ 78.50 $ 78.50 $ 58.50 $ 160.07 $ 449.45 $ 326.08 $1 , 104 . 39 $ 432.12 $ 442.07 $ 298.55 $7,390.66 RECEIPTS AND DISBURSEMENTS - APRIL 1 - 8, 1992 PAGE THREE DISBURSEMENTS CONTINUED $ell Publishing Co. - Ad for Public Works Position Plymouth Office Equip. - 2 toners & disposal tank Granger's Inc. - 63.9 Gal Diesel & tire repair Emerald Office Supply - Misc. Office Supplies Minnesota State Treas. - March Building Permit Surcharge Fees Anoka Electric - 6 Street Lights Robert Barron - Maintenance Salary -3-23 thru 4-2-92 Metropolitan Inspection - 1st qtr. 1992 Plumbing Inspectors Fees for 6 Plumbing Permits issued BALANCE IN GENERAL FUND AS OF APRIL 8, 1992 $116.20 $62.50 $ 93.00 $ 93.73 $369.85 $ 28.96 $268.42 $150.00 $413,435.71 $65,401. 05 RECEIPTS AND DISBURSEMENTS - MARCH 1 - 11, 1992 BALANCE IN GENERAL FUND AS OF MARCH 1, 1992 RECEIPTS David Downing - Bldg. Permit #92-08 1876 Prairie Dr. Centennial Fire District - Refund of budget monies not used in 1991 Minnesota Title - Assessment search Riccar Heating - Permit #92-07 Title Research Services - 5 assessment searches Begistered Abstracters - Assessment search Susan Davidson - Map Northwest Title & Escrow Corp. - 1987 Street reconstruction re-assessment payoff Internal Revenue Service - Refund for overpayment on 941 quartely report for 1991 David Downing - Disconnection request of Meter Multiple Sclerosis Society Premise permit application fee for Kelley's Korner Transfer of funds from CD#13562 to Checking Account DISBURSEMENTS - CHECKS #5147 - #5188 Government Training Service - Seminar fee for Tamara M. Miltz-Miller Circle Pines/Lexington Police Dept. - March Payment on Police Contract American National Bank - 1979 StreetImp. Bond Principal & Interest Northern States Power Co. - Feb. Street Li ghti ng Norwest Bank N.A. - Agent fee for 1976 Imp Bond Anoka Electric Coop - 6 Stteet Lights Mar de's Restaurant - Park Advisary Board annual meetinn Corner Express - 30.43 gal. gasoline Trippel's Market - 54.20 gal gasolin~ Public Employees Retirement Assoc. - Life Insurance Premiums for D. Larson, M. Solheid S. Buckbee & O. Hughes Babcock Locher, Nell son & Mannell a - January Legal Fees - Criminal - $765.00 General City - $408.10 'Fire/Bldg. Fund - $428.10 Glad verses Centerville Issues - $49.00 Soiffon St. Sewer Problem Issues.. $7.00 Storm Sewer Issues - $14.00 East Boundry Annexation issues - $301.00 $ $ 1,092.00 $ $ $ $ $ $ $ $ $ 167.35 10.00 50.50 50.00 10.00 5.00 122.58 192.50 15.00 20.00 $125,000.00 $ 110.00 $ 10,827.17 $ 13,262.50 $ 794.36 $ 200.00 $ 28.96 $ 20.49 $ 31.63 $ 55.04 $ 45.00 $ 1,972.20 $ 69,048.68 $126,734.93 $195,783.61 RECEIPTS AND DISBURSEMENTS - MARCH 1 - 11, 1992 PAGE TWO DISBURSMENTS CONTINUED Granger's Inc. - 19.3 gal. Diesel Hugo Feed Mill - Misc Supplies Park expenses - $7.00 Carol Zoff Pelton - March Council Salary Bob Burgstahler - March Council Salary Tom Dario - March Council Salary Tom Wilharber - March Council Salary John Buckbee I II - March Counci 1 Salary American National Bank - Agent Fees for GOlmp Bond 1991B ~ Floodplain American National Bank - Agent Fees for GO Imp Bond 1991A Centerhill's 2nd Addition Mn Mayors Assoc. - Annual dues Press Publications - February Legals Tamara M. Miltz-Miller Clerk Salary 2-24 thru March 7, 1992 Sanna Buckbee - Clerk Salary 2-24 thru 3-6-92 Mavis Solheid - Clerk Salary 2-24 thru 3-5-92 Orville Hughes - Maintenance Salary 2-24 thru 3-6-92 - Park Maintenance - $10.88 Dale Larson - Maintenance Salary - 2-5 thru 3-9-92 Park Maintenance - $64.95 Robert Barron - Maintenance Salary - 2- 24 thru 3-5-92 - Park Maintenance - $56.00 Public Employees Retirement Assoc. - 2-10 thru 2-22-92 PERA Contribution Hennepin Coop Seed Exchange - State sales tax not charged on Sept. 20, 1991 billing DCA Inc. - Health Ins premium for M Solheid Ryan Houle - Rink Attendant Salary Troy Pitchford - Rink Attendant Salary Metropolitan Waste Control Comm. - April Sewer Service charge Knox - miscsupplies - Park expense -$42.99 Emerald Office Supply - Metal file box & misc. U.S. West -Park Bldg. Phone Dirt Track Riders Assoc. - Refund of damage deposit Earl Smith - Rink Attandent salary Government Training Serice - Registration fee for Planning Workshop for D. Toruville & A. LaMotte Firstar Hugo Bank - 1st qtr, Feb. Tax deposit Mn. Dept. of Revenue - Jan. & Feb. State Witholding Taxes BALANCE IN GENERAL FUND AS OF MARCH 11, 1992 $ 25.00 $ 41. 75 $ 78.50 $ 78.50 $ 78.50 $ 58.50 $ 163.15 $ 202.95 $ 201.45 $ 10.00 $ 38.00 $ 776.46 $ 325.80 $ 423.65 $ 388.50 $ 294.54 $ 272.96 $ 304.38 $ 50.38 $ 238.06 $ 114.05 $ 267.29 $ 6,561.00 $ 228.92 $ 35.06 $ 53.79 $ 150.00 $ 141.29 $ 181. 00 $ 2,426.832 $ 647.00 $ 42~204~60 $153,579.01 I I I RECEIPTS AND DISBURSEMENTS - MARCH 12 - 25, 1992 BALANCE IN GENERAL FUND AS OF MARCH 12, 1992 RECEIPTS Howard Bohanon Homes - Bldg. Permit #92-11 7164 Peterson Trail Howard Bohanon Homes - Bldg. Permit #92-12 1824 Prairie; Dr. Howard Bohanon Homes - Bldg. Permit #92-13 1810 Hayfield Rd. Howard Bohanon Homes - Bldg. Permit #92-14 7170 Peterson Trail Howard Bohanon Homes - Bldg. Permit #92-15 7151 Peterson Trail Consumers - 4th qtr. 1991 Sewer Use Charges - 4th qtr. 1991 Water Use Charges Renee Shubat - Bldg. Permit #92-16, 1818 Houle Cr. Registered Abstracters -Assessment Search Registered Abstracters - Assessment Search Mark, Schumacher - 2 Assessment Searches Mark Schumacher - Assessment Search Andy Marren - Bldg. Permit #92-1Z 196272nd St. Commonwealth Title Ins. - Assessment Search Terry Opatz - Bldg. Permit #92-18 Kenco Contruction Co. - Bldg. Permit #92-19 7260 Unity AVe. Treas. Anoka County - Feb Parking & other fines Treas Anoka County - Bonus payment - recycling credit Plumbing Service Center - Plmbg. Permit #92-04 Russell Almendinger - Bldg. Permit #92-20 1305 Mound Trail Crosstown Plumbing Inc. - Plumbing Permit #92~05 Hugo Lions Club - Investigation fee for Charitable Gambling Consumers - 4 th qtr. 1991 sewer use charges - 4th qtr. 1991 water use dharges DISBURSEMENTS - Checks #5189 - #5216 $ 3,605.83 $ 3,542.43 $ 3,589.98 $ 3,534.50 $,3,574.13 $ 398.24 $ 195.53 $ 168.35 $ 10.00 $ 10.00 $ 20.00 $ 10.00 $ 152.00 $ ~9.00 $ 182.70 $ 4,882.05 $ 2,944.27 $ 5,000.00 $ 51. 00 $ 630.35 $ 51. 00 $ 50.00 $ 245.72 $ 62.49 DCA Inc. - Health Insurance Premium for M. Solheid $ 175.36 ~ Payroll Deduction Univ. of Mn. - Registration fee for Carol Zoff Pelton $ 10.00 for Mn. Urban Forest ~Jorkshop Government Training Service - Registration fee for $ 60.00 Safety & Loss Control WorkShops for C. Pelton, T. Miltz-Miller, D. Larson & T. Dario League of Mn. Cities - Registration fee for Walter $ 75.00 Neumann for 1992 Legislative Conference $153,579.01 $ 32,915.57 $186,494.58 RECEIPTS AND DISBURSEMENTS MARCH 12 - 25, 1992 Page Two Disbursements continued Babcock, Locher, Neilson & Mannella Trust Fund Purchase of Property Arcade Asphalt Inc. - Limestone to improve 21 St. $ off County Rd. 14 Shamrock Inc. - 198 blue stackable bins for recycling $ Munici - Pals ~ 1992 -1993 Membership Dues $ Maier Stewart & Assoc. Inc. - Engineering fees $ Floodplain issues - $2,559.16 Sanitary Sewer issues - $937.12 Centerville Well Plans & specs $1,831.04 East Boundry Annexation $174.98 Henderson ditch issues - $818.54 r~unitipal Water issues... $78.70 509 Plan- $435.75 Centerhills III Addition - $268.90 $74,000.00 1,100.00 3,333.00 5.00 7,704.19 Babcock Locher, Neilson & Mannella - Feb. Legal Fees $ 2,414.22 Criminal Fees - $1~297.48 Floodplain Issues - $14.00 Property purchase Issues - $411.60 Rehbein - Annexation Issues - $217.00 Centerville Verses Olinger $28.00 General City Legal fees - $82.14 Revisions Ord. #4 - $364.00 State Treas. Surplus Property Fund - Cabinet & boots American National Bank - Paying Agent Fees for 1979 Street Imp. Bond Public Employees Retirement Assoc. - Feb. 24 thru March 6, 1992 PERA Contribution Randy Hagerty - March recycling Coordinatop2expense & Milage White Bear Locksmith - 1 file cabinet lock Rivard Electric Co. - Repair & Replace parking lot & rink 1 ights Plymouth Office Equip. Inc. - 2 toners Tamara M. Miltz-Miller - 3-9 thru 3-20-91 Salary Mavis Solheid - Clerk salary 3-9 thru 3-20-92 Sanna Buckbee - Clerk salary 3-9 thru 3-21-92 Orvill e Hughes - Maintenance Salary - 3-9 thru 3-21-92 - Park Maintenance - $13.60 Dale Larson - Maintenance Salary 3-10 thru 3-21-92 Park Maintenance - $62.85 Robert Barron - Maintenance Salary 3-9 thru 3-21-92 Park Maintenance - $84.00 Assoc. of Metropolitan Municipalties - Copy of Survey of Elected Officials Salary $ 19.50 $ 110.00 $ 273.59 $ 112.40 $ 10 . 00 $ 345.70 $ 58.00 $ 798.04 $ 403.37 $ 374.15 $ 477 .70 $ 289.76 $ 278.20 $ 7.00 RECEIPTS AND DISBURSEMENTS MARCH 12 - 25, 1992 PAGE THREE DISBURSEMENTS CONTINUED MCC Managed Behavioral, Inc.- Yearly billing for Employee Assisstance Program Northern States Power Co. - Electric Util: Hall - $83.46 - Garage - $21.70 Siren - $80.79 - Lift #1 - $29.46 Lift #2 - $40.09 Lift #3 - $13.64 Park Lights - $153.15 Park Bldg. - $35.70 Pumphouse - $346.58 T. A. Schifsky & Sons - Recycle base & Class 5 Circulating Pines - Ad for Employment of Public Works Director $ 95.00 $ 804.67 $ 72 . 35 $ 40.90 ADJUSTMENTS Credit Adjustment Check #5177 Voided out Credit Adjustment Check #4145 Voided out BALANCE IN GENERAL FUND AS OF MARCH 25, 1992 $93,447.10 $93,047.48 $ 238.06 $ 30.00 $93,315.54 RECEIPTS AND DISBURSEMENTS March 26 - 31, 1992 Balance in General Fund as of March 26, 1992 RECEIPTS Firstar Hugo Bank - Feb. interest on General Fund Checking Account DISBURSEMENTS - Check #5217 & #5218 6eI!.C~~" !+o".a,..... North t4etro ,yOl-:t-. SSlil6 - Centervi 11 e I s share of Funding for North Metro R~creation Program- Postmaster - Postage for 1st qtr. sewer & water billing BALANCE IN GENERAL FUND AS OF MARCH 31, 1992 PETTY CASH CHECKING ACCOUNT BALANCE AS OF MARCH 31, 1992 - $39.54 $ 249.07 $2,818.17 $ 134.60 $93,315.54 $ 249.07 $ 2,952,77 $90,611.84 Pursuant to due call and notice thereof, the City Council of the City of Centerville held a public hearing on Thursday, February 27, 1992 at City Hall. Acting Mayor Pelton called the meeting to order at 7:00 p.m. The purpose of the public hearing was to hear all persons regarding priorities and eligible uses of Centerville~s portion of the Anoka County Community Development Block Grant Program for the 1992 year. Present: Wilharber, Dario. Absent: Burgstahler, Buckbee. No audience members were present to make comments on this issue. Motion by Wilharber, second motion carried unanimously. by Dario to adjourn the meeting, Meeting adjourned at 7:05 p.m. Respectfully submitted, rtHW1.:v ~JJiJ2 Mavis Solheid Deputy Clerk Pursuant to due eland thereof held a regularly scheduled meeting 1992 at the City Hall. Acting Mayor order at 7:00 p.m. Present: Buckbee, Burgstahler. the Centerville City Council on Wednesday, February 26, Pelton called the meeting to Wilharber, Dario. Absent: OLD BUSINESS Letter to State Leiisl~~ Motion by Wilharber, second by Dario to approve sending a letter to the State Senators, State Representatives, the House and Senate Tax Committee and Governor Carlson as drafted by Council member Pelton with data to be completed by the City staff, motion carried unanimously. The City Council and Staff thanked Council member Pelton for drafting the letter. A copy of the letter is on file with the Clerk/Administrator. NEW BUSINESS Dirt Bike Racing - R~e.st for Special Use Permit. Circle Pines/Lexington Police Chief Dave VanBurkleo s present at the meeting to address this issue. Chief VanBurkl 0 advised that the permit for activity on Centerville Lake is con rolled by Anoka County. He noted that his concern regarding the event would be the ice conditions (thickness). Chief anBurkleo advised that he was confident that Anoka County would do a good job of keeping track of the ice conditions. He also requested that the promoter of the race help enforce any lim"ts to the number of vehicles on the ice. Council member Dario noted that he attend the dirt bike race last week. He noted concern that spectators were standing to close to the race area. Buzz and Marie Arndt, promoters of the event, were p esent to address any City Council questions or concerns. Mr. Arndt noted: -Spectators must be 20 feet away from the race area for insurance purposes. He noted that a 20 fa t plowed area is around the race track. Spectator are now allowed past the 20 foot plowed area. -Persons in orange vests will be monitoring the sit ation to assure that spectators respect the 20 foot dis ance. -Anoka County is only allowing five vehicles on the ice at a time. The promoter vehicles will be the five vehicles accessing the ice. -It is understood that the entire event may be can eIled by Anoka County due to ice conditions. -The bikes are mufflered and have to pass a 92 decimals testing. -Sign up begins at 7:00 a.m., practice at 10:00 a.m., race page two at 12:00 noon -No liquor will be -It is difficult spectators. -There will be four portable bathrooms on site. -All garbage will be picked up by the promoters. and ending the race at 4:00 p.m. allowed in the pits. to control the liquor consumption of Chief VanBurkleo asked that no glass be allowed on the ice. Motion by Dario second by Wilharber to approve issuance of a Special Use Permit for the Dirt Track Riders Association for a race on Centerville Lake on March 1, 1992 as presented in their application; -contingent upon receipt of a certificate of insurance in the name of the City of Centerville if deemed necessary by the City Attorney, motion carried unanimously. A copy of the Special Use Permit request is on file with the Clerk/Administrator. Public Works Motion by Wilharber, second by Dario to direct City staff to place an advertisement in appropriate publications as per the draft advertisement presented to the City Council at this meeting; -the draft job description for the full time public works position is approved with the addition of City Council comments, motion carried unanimously. A copy of the advertisement and the job description are on file with the Clerk/Administrator. Tree City Proiram It was suggested that a Tree Ordinance be the Planning and Zoning Commission and Committee. drafted and reviewed by the Park and Recreation It was noted that any tree monies should be made a part of the public works budget, but kept as a separate fund. Motion by Pelton, second by Dario to direct City staff to draft a municipal tree ordinance and continue to also pursue the other requirements of becoming a Tree City; -Council member Pelton will serve as the Centerville Tree Liaison; motion carried unanimously. Con~Ant A~AndA Motion by Dario, second by Wilharber to approve the following page three consent agenda items: Municipal Clerks and._F.:.i.n..a!1.CJ;;LQ.fL~rs Annual Conference. Approval for the Clerk/Administrator to attend the 1992 Municipal Clerks and Finance Officers Annual Conference March 17 - 20, 1992; Annual Metro Waterwor~~er~rs School. Approval of Dale Larson to attend the Annual Metro Waterworks Operators School April 7 - 9, 1992; League Legislative Ses~~ Approval for Legislative CIA to attend the Legislative Session March motion carried unanimously. Liaison, City Council and/or League of Minnesota Cities 23 - 24, 1992; House of Chu - ApplicaLiQ~for ~nsum~tion and Display (Set-Up) Permit Motion by Wilharber, second by Pelton to approve the application for Consumption and Display (Set-Up) Permit by the House of Chu, motion carried unanimously. PAYMENT OF CLAIMS Motion by Pelton, payment of claims of unanimously_ second by Wilharber to approve the current the Centennial Fire District, motion carried Motion by Wilharber, second by Dario to approve the current payment of claims of the City of Centerville with the correction on the Engineering section that the word "consolidation" shall be replaced with "annexation", motion carried unanimously_ ADJOURN Motion by Pelton, second by Daria to adjourn the meeting, motion carried unanimously_ Meeting adjourned at 8:00 p.m. Respectfully submitted, Tamara M. Miltz-Miller Clerk/Administration Crosstown Plumbing Co. - Permit #92-02- 1869 Fox Run $ Multiple Sclerosis - Investigation of Charity for $ Pull Tabs Consumers - 4th qtr. sewer use charge - 4th qtr. water use charge Dennis Wegen - Rezoning Request Swenson Heating & A/C - Permit #92-06, 1869 Fox Run Dawn Olson - Dog License #570 Treas Anoka County - Jan. Parking & other Fines Ron Lehrke - Landscaping Escrow for Arcade Concrete Plumbing Service Center - Permit #92-03, 7250 Unity Kenco Construction Co. - Bldg. Permit #92-07 1956 72~ Street Registered Abstracters - Assessment Search Registered Abstracters - Centerhills Development Assessment Payoff - 7264 Twin Lakes Ave. Treas, Anoka County - Joint Powers;Recycling Request Midwest Gas - Donation for registration fee for League of Mn. Cities Annual Conferende Consumers - 4th qtr. 1991 sewer use chafges - 4th qtr. 1991 water use charges DISBURSEMENTS Checks #5113 - #5146 R & R Leasing Co. - $38,750.73 refund due to to Centerhills I reassessment minus $16,080.00 ~escrow monies owed to City Public Employees Retirement Assoc. - 2-21 thru 2-7-92 PERA Contribution General Repair Servlce - Repair of Lift Station #2 Maier Stewart & Assoc. Inc. - Engineering Services Rendered Dec. 29, 1991 thru Feb. 2, 1992 Floodplain Issues - $106.88 Centerhills 2nd Addition issues - $569.60 Municipal Water to Insustrial Park $806.82 Fire/Bldg. Fund - $150.43 Sewer F~nd issues- I& I Report - $550.71 Center Oaks I Drainage iss~es - $1,216.77 .. [as t BQlmdr.5t., Arnu~x~ti'O'n .;.. '~7 .93 General City issues - $84.67 Road Maintenance report to County - $196.00 Anoka County - Misc.street signs for 1991 Anoka County Chamber of Commerce - 1991 - 1992 Membership dues 51.00 50.00 $ 4,561.80 $ 1,840.70 $ 175.00 $ 50.50 $ 10 . 00 $ 1,477 .47 $ 3,600.00 $ 56.00 $ 4,826.68 $ 10.00 $ 7,318.61 $ 9,308.58 $ $ 1,993.74 $ 721. 50 150.00 $22,670.73 $ 417.17 $ 198.86 $ 3,889.81 $ 631. 90 $ 175.00 $ 75,303.18 $ 36,201.58 $111,504.76 Layne Minnesota Co. - Supplies for Municipal Water Dept. White Bear Locksmith - re-key all locks & 18 new keys Anoka County - Expenses indurred by County in Admin. TIF Financing Laws of Mn. Employees Benefit Admin. Co. - Renewal premium for Workers Compensation First Banks - Annual rental fee for safe deposit boX U. S. West - Hall Phone Midwest Gas - Gas Utilities: Hall - $229.10 Garage - $188.55 - Park Bldg. - $105.71 Water Products Co. - Water Meter Parts Waldoch SpOtlts Inc. - Parts & Labor to fix Tractor Northern States Power Co. - Electric Utilities Hall - $99.33 - Garage -$21.85 - Lift #1 - 31.30 Lift #2 - $44.33 lift #3 - $13.69 - Siren ~ $98.65 Park Lights - $228.09 - Park Bldg. - $44.13 Pumphouse - $358.44 Ano~a County - Training for Election Judges $ 50.00 Tamara M. Miltz-Miller ~ Clerk Salary 2-10 thru 2-22-92 $ 910.57 Mavis Solheid = Clerk Salary - 2-10 thru 2-22-92 $ 388.59 Sanna Buckbee - Clerk Salary - 2-10 thru 2-21-92 $ 358.09 Orville Hughes - Maintenance Salary - 2-10 thru 2-22-92 $ 417.88 Dale Larson - Maintenance Salary - 2-10 thru 2-24-92 $ 308.76 Robert BarrOn - Maintenance Salary - 2-10 thru 2-20-92 $ 244.20 Earl Smith -Rink Attendant Salary - 2-10 thru2-23-92 $ 160.51 Dou~.Peterson - Rink Attendant Salary - 2-11 thru 2-22-92$ 97.12 Randy Hagerty - Jan. Recycling Coordinator $ 83.33 Amy Hagerty - Delivering curbside recycle containers $ 50.Qg James Livingston - Delivering curbside recycle containers$ 50.00 ihomas Hagerty - Del~vertng curbside recycle containers $ 50.00 Shamrock Inc. - 210 Blue Stackable bins for recycling $3~465.00- Mn. Dept of Health - Registration fee for Metro $ 70.00 Waterworks Operator School for Dale Larson CarHsle Enterprises - Plug right rear tire on truck $ 40.00 Metropolitan Waste Oontrol Comm. - Jan. 1992 (1) $ 693.00 SAC Charge Permit Fee . Regional Transit Board - Late registration fee for $ 10.00' Carol Zoff Pelton for Forum Attended RECEIPTS AND DISBURSEMENTS - FEBRUARY 13 - 26, 1991 PAGE TWO DISBURSEMENTS CONTINUED BALANCE IN GENERAL FUND AS OF FEBRUARY 26, 1992 $ 165.89 $ 131.47 $2,459.68 $3,121.00 $ 20.00 $ 115.32 $ 523.36 $ $ $ 27.71 145.73 939.81 $ 43,080.49 $ 68,424.27 RECEIPTS AND DISBURSEMENTS - February 27 - 29, 1992 BALANCE IN GENERAL FUND AS OF February 27, 1992 RECEIPTS $68,424.27 Firstar Hugo Bank - Jan. Interest on General Fund Checking Ad.count $ 463.90 $68,888.17 ADJUSTMENTS Credit Adjustment Check #5136 voided out $ 160.51 BALANCE IN GENERAL FUND AS OF FEBRUARY 29, 1992 $69,048.68 PETTY CASH CHECKING ACCOUNT BALANCE AS OF FEB. 29, 1992 - $67.41 Pursuant to due call and notice thereof the City Council of the City of Centerville held working session on Thursday, February 13, 1992 at the City Hall regarding the proposed municipal building and the Centerville Goals and Priorities. Municipal Buildin~ Jeff Carlstrom of the Carlstrom Group was available at the meeting to discuss the proposed municipal building with the City Council. Mr. Carlstrom submitted a "Building Task Force Report" to the City Council regarding the costs of remodeling the existing facilities versus the cost to build new facilities. A copy of this Report is on file with the Clerk/Administrator. Mr. Carlstrom appeared to be of the opinion that a fire station and a city facility allowing for a shared training room/city meeting room would cost approximately $465,000.00. He advised that the cost per square foot for the fire station would be approximately $65.00 and the square foot costs for a City Hall facility would be approximately $61.00 per square foot. II Council member Burgstahler noted with a lease/purchase agreement $400,000.00 to $500,000.00 could be borrowed on a ten year lease at approximately 6% which would result in $67,000.00 in annual payments. Council member Wilharber noted that the Report estimates that the remodeling of the existing City Hall would cost approximately $78,000.00. If new City Hall facilities are estimated to be 1,200 square feet at $61.00 per square foot the cost for the new building $73,200.00. Mr. Wilharber also noted that the economics of a separate facility for the City and the Fire Department training room at this time is not feasible. Council member Burgstahler noted that there appears to be no real argument not to construct the City Hall facility at this time, considering the cost to remodel, the market as it is now and the financial repayment schedule. Council member Pelton suggested splitting the training room with a movable wall utilizing separate entrances and separate bathroom areas so that the room would meet as many needs as possible. Council member Dario and Mayor Buckbee expressed comfort with the project as proposed and with the option of a ten year lease. Motion by Burgstahler, second by Pelton to direct Jeff Carlstrom, Architect with the Carlstrom Group, Inc., to proceed with Plans and Specifications for the Fire Hall/Municipal Building of a Fire Hall of 6,900 square feet plus an additional 1,200 square feet for City Hall facilities; This shall follow the general concept on page 21 of the Jafi"afY ~J l~~l a1~y Hall/'1f@ ~~a~1@n '@a~1~111~v and Prototype Design prepared for the Centerville City ~.- City Council Working Session February 13, 1992 page two Council by the Carlstrom Group Incorporated; Based upon the understanding that the estimated cost of the building as described above would be approximately $465,000.00; with regard to the Site Plan Study for the Centerville Fire Station and City Hall as prepared by the Carlstrom Group dated January 15, 1992, the City Council is most agreeable to develop Site Plan B and that this consensus shall be communicated the Municipal Building Task Force for their consideration; The appropriate City Staff and the Financial Liaison shall contact the Municipal Financial Advisor for specific financial lease/purchase information, motion carried unanimously. Mayor Buckbee Milo Bennett facilities. shall contact regarding the the Centennial Fire District Chief City Council's desire for shared GOALS AND PRIORITIES A list of the Goals and Priorities is attached to and made a part of these minutes. II It was requested that additional items being the Star City Program and the Tree City U.S.A. Grant Program be added as additional to the 1992 Goals and Priorities. Many of the items listed have already been discussed or are already are in process. Public Works It appeared to be the consensus of the City Council that a full time public works person would be appropriate. Motion by Burgstahler, second by Wilharber to direct the City Staff to prepare an amended job description that would be appropriate for a full time public works director; the position would entail 40 hours per week with an 8:00 a.m. to 4:00 p.m. availability; the job description shall address the physical and mental aspects of the job position; work independently and prior experience with regard to liability and safety programs; the City Staff shall also prepare a draft advertisement for the position, motion carried unanimously. ~ ~-~~;.~~~ r- City Council Working Session February 13, 1992 page three The new job position reviewed by the City Council meeting. and the Council at draft the advertisement February 26, shall be 1992 City The Employee Review Board shall meet with Orville Hughes, the current part time Public Works Director, on Saturday, February 22, 1992 at 8:00 a.m. to discuss the re-organization of the public works department. Mayor Buckbee noted that he will be meeting with Lino Lakes Mayor Vern Reinert next week to discuss issues such as consolidation and annexation. The meeting was requested by Mayor Reinert. Mayor Buckbee also noted his concern regarding liability such as hazardous waste spills, the municipal water system, parks in general, playground equipment, etc. Council member Wilharber noted that he would prefer park land to be purchased more within the center of the City versus near City boundary lines. He expressed concern regarding a Centerville investment to those park areas that may be more of a benefit to neighboring cities. Council member Pelton noted that one reason for looking at park land near the northern boundaries of the City of Centerville is that the long term development for the northern area it did not appear to be within a Metropolitan Urban Service Area. She also noted that the Park and Recreation Committee plan suggests that there be one large north and one large south park area for the city. Motion by Dario, second by Burgstahler to adjourn the meeting, motion carried unanimously. Meeting adjourned 10:10 p.m. Respectfully submitted, Tamara M. Miltz-Miller Clerk/Administrator 'CITY OF CENTERVILLE GOALS AND PRIORITIES - 1992 Points 48 Goal/Priority Building 37 32 24 Flood Plain Public Works Administrator 18 14 Consolidation Police Contract 11 11 Shared Services Commercial/Industrial Development 10 7 6 5 5 4 4 3 2 1 1 Quality Services Second Well Annexation City Liability Sump Pump/Dupre Road Snow Plow Comprehensive Plan Park and Recreation County Road Up-grades North Metro Recreation Commission Recycling Solid Waste Services Sale/Rental of Present Site PRIORITIES - 1992 2-13-92 Listed as stated by individual Council members. Not necessarily in order of prioirity. -Municipal/Fire Department Building. -Conclude Municipal Building Project. -Complete Municipal Facility on time October 31, 1992. -Fire Hall/City offices. -Building - A need to be a part Building would best serve the future. Every effort should accomplish this project. and within budget by of the new Fire Station city/community in the be made to attempt to -Flood Plain. -Conclude Flood Plain Project. -Continue Development of Flood Plain Reduction and assure completion by 11/1/92. -Flood Plain. -Flood Plain - Continued efforts of the City to continue to work on the flood plain issue. -Consolidation. -Conclude Consolidation Process. -Consolidation An honest effort by the citizens of the City of Centerville should for the future. Council and be looked at -Full Time Public Works Director. -Hire full time PUQlic Works Director. -Review Public Works Department and Structure. Review and compare future need to current "as is" situation 3/31/92 Consider Restructuring 4/30/92 Consider Shared Services 4/30/92 Implement Restructure Plan 6/30/92 -Full Time Public Works Director - The need for a full time Public Works Director is extremely necessary even if the cities would be consolidated in the future. Cost may be able to be realized with us part time help which may not be the lease costly route. -Staff Hiring Public Works Director Clerk/Administrator. -Finish Henderson Ditch Problem to West. -Complete Center Street Drainage Concerns (easements, etc.) by August 1, 1992. -Drainage Problem - Center Oaks I problems should attempt to be accomplished this year for the future well being of residents (also my own mind's well being). page two -Sump Problem on Dupre Road. -G~t T~~~th~~ with Lin~ L~k~a. -Meet with other local communities services opportunities. Set up schedule same by 3/31/92. -Sharing of Services with Lino Lakes to explore shared initial meeting and -Fishing Pier on Peltier Lake. -Hire replacement for Clerk/Adminiatrator. -Advertise, select, hire new City Clerk/Administrator or determine re-assignment of duties to existing staff. Determine needs 3/31/92 Interview candidates 6/30/92 Hire and train replacement 7/15/92 -City Administrator Attempts to secure a new City Clerk/Administrator with the though of Tammy leaving her position in the future. If she stays, I guess we will just have to put up with her. (Just kidding). -Nail down two year police contract or join a JPA for police service. -Determine plan for police J.P.A. or other arrangements. Concept and business factors by July 1, 1992 Draft by October 1, 1992 Final negotiation (implementation) December 31, 1992 -Develop and adopt Park and Recreation Comprehensive Plan to City Comprehensive Plan. -Further discussion with County regarding County Road 14 and Centerville Road upgrades. -North Metro Recreation Commission start up. -Improve recycling/solid waste services and administration. -Continued success and promotion of Fete des Lacs. \ -Big send off for Tammy "the traitor" Miltz-Miller. -Tighten up building inspection. -Develop and send four timely/informative newsletters. -Better use of Cable TV for City information. -City Liability Exposure determine area of risk and prepare a plan to minimize risks. 8/31/92 .. . page three -Continue to support, as needed, any desirable commercial and industrial development. -Commercial/Industrial development Encouragement (e.g. lower flood plain elevation to one foot). -Annexation -Second Well. -Second tower and well. -Service provide service of the highest caliber to the citizens of Centerville to include future residents/businesses. -New Snow Plow Truck - Replacement of the City snow plow truck (large). -Sale/Rental of Present City Hall/Fire Station - If the City continues to march toward putting the City Hall along with the new Fire Station, thought should be given for the rental/sale of the present City Hall/Fire Station building. I do not think we have a need (cost factor) to continue to operate this building. -Sale of Park Land on Cedar Street - That property is of little value to the citizens of Centerville due to its location on the edge of the City and also next to the industrial park area. The sale to adjoining property owner would best service the City. Pursuant to due call and notice thereof the City Council of the City of Centerville held a Public Hearing on Wednesday February 12, 1992 at the City Hall. Mayor Buckbee called the public hearing for the petitioned re-assessment of the Center Hills, First Addition Development to order at 7:05 p.m. Present: Burgstahler, Dario, Pelton, Wilharber. No audience members were present to comment on the re-assessment. Motion by Burgstahler, second by Pelton to close the Public Hearing, motion carried unanimously. Public Hearing adjourned at 7:06 p.m. Pursuant City of February meeting Pelton, to due call and notice thereof the City Council of the Centerville held their regular meeting on Wednesday 12, 1992 at the City Hall. Mayor Buckbee called the to order at 7:06 p.m. Present: Burgstahler, Dario, Wilharber. MINUTES Motion by Burgstahler, second by Wilharber to approve the January 22, 1992 City Council meeting minutes with the following amendment: Page One, Paragraph Six Now Reads: ".. .He noted that the City..." Amend to Read: ".. .He noted that the Centerville Elementary. . . " AYE Buckbeej AYE Burgstahlerj AYE Darioj AYE- Wilharberj ABSTAIN - Pelton, motion carried. APPEARANCES Milo Bennett. Centennial Fire District Chief Milo Bennett, Centennial Fire District Chief, appeared before the City Council to address District and/or Budget questions for 1992 and 1993. Chief Bennett reviewed the Centennial Fire District 1991 Goals and Objectives and updated the City Council with regard to the success of reaching those goals and objectives. Chief Bennett also noted that the 1991 budget actual was approximately $18,000.00 less then the budgeted dollar amount. It is suggested that $6,000.00 be retained by the Centennial Fire District to be put towards a "jaws of life" and that the remaining $12,000.00 shall be split among the participating cities based upon the current percentage paid by the respective cities into the Centennial Fire District. Sharon Deziel. Area ManaQer for the National Multiole Sclerosis Society Ms. Deziel advised that she is aware that 50% of the profits from charitable gambling are required to be spent within the City of Centerville and she saw this as no problem. ~ City Council Meeting Minutes February 12, 1992 page two The National Multiple Sclerosis Society is requesting permission to operate pull-tabs in Kelly's Korner at the intersection of Main Street and Centerville Road. She noted that there would be no set-ups behind the bar and that the pull-tabs would be in a separate area. She noted that the National Multiple Sclerosis Society operates pull-tabs in approximately 113 sites in Minnesota. Ms. Deziel noted that the high taxes being implemented by the State on pull-tabs are forcing many organizations away from pull-tabs. OLD BUSINESS Munici~al Well John Stewart, City Engineer, was present at the meeting to address the proposed second municipal well. Mr. Stewart presented a letter regarding the extension of water to the Municipal Facility and construction of a second well and pump house, dated February 4, 1992. A copy of this letter is on file with the Clerk/Administrator. Mr. Stewart addressed constructing a second Centerville. the need for and municipal well cost associated with to serve the City of Motion by Burgstahler, second by Pelton to direct Maier, Stewart and Associates to prepare Plans and Specifications for a second City well, pump house and necessary municipal water extension to include drilling a pilot test well for a cost not to exceed that outlined in Schedule A of the "Agreement for Professional Engineering Services" between the City of Centerville and Maier, Stewart and Associates, Inc. (if the project cost is $250,000, the engineering cost would be 7.81% of the project cost or $19,525.00), motion carried unanimously. Motion by Burgstahler, second by Pelton to direct City Staff and Council member Burgstahler shall discuss an appropriate finance plan for the second municipal well before the bidding process is addressed, motion carried unanimously. 509 Plan John Stewart, City Engineer, was available to address the need for the City of Centerville to comply with the Rice Creek Water Shed requirement updating the Centerville Storm Drainage Master Plan by including additional information. Mr. Stewart noted that the deadline for the completion of the project is October 1992. He advised that the project would take approximately five months and could be completed for a cost not to exceed $5,000.00. Motion by Buckbee, second by Pelton to direct Maier, Stewart and City Council Meeting Minutes February 12, 1992 page three Associates to prepare an update to the Centerville Storm Water Master Plan to meet the requirement of a Local 509 Plan for a cost not to exceed $5,000.00, motion carried unanimously. Storm Sewer John Stewart, City Engineer, was available at the meeting to address the Center Oaks Ditch cleaning project. It was discussed that the Rice Creek Water Shed is requesting that the most eastern end of the Almendinger ditch be re-routed so that it does not enter directly into the wetland area behind Lot 16, Block 1, Center Oaks I. Motion by Pelton, second by Buckbee to direct the City Engineer to prepare documents for bidding of the Center Oaks ditch maintenance to include the re-routing of the most eastern end of the Almendinger ditch, the easement area along the north drainage easement of the Center Oaks I subdivision and the connecting ditch areas west of Centerville Road towards Centerville Lake, motion carried unanimously. Motion by Pelton, second by Buckbee to authorize the Centerville Ditch Liaison and appropriate staff to work with the property owners west of Centerville Road regarding a waiver of trespass or possibly permanent easement for ditch maintenance purposes, motion carried unanimously. It appeared to be the consensus of the Council that an informational meeting with the Center Oaks I property owners be tabled until a later date. It also appeared to be the consensus of the City Council that the appropriate order of action for this project would be: 1. Order documents for the re-bidding of the project. 2. An informational meeting with the property owners. 3. Re-bidding of the project. Storm Water Fund Ordinance #56 and Resolution establishin~ Storm Water Fund char~es Motion by Burgstahler, second by Wilharber to approve Ordinance #56 with the amendment that the wording "Storm Water Drainage System" shall be used consistently through out the ordinance, motion carried unanimously. The City Council discussed the possibility of reducing the unit charge of the residential new construction from $200.00 to $100.00 per unit and off-setting this with a quarterly increase from $2.00 per unit to $3.00 per unit for residential charges. Council member Wilharber construction are going to noted that new surfaces of new be creating new problems for existing C~ :L t. \/ c.~: c} t), n c: .1. 1 Iv: F:! (':'.:.~' t. .:i.. r't (~! ~vi .i rUj j } .j' no Fe b 1'- :",l ':.; j'- y :L :.::: ;' '! I...J'....:..' .}.. l l .':.. page 'fuU,t-' CIE~\le 1. (jpf.::rj r' t... C) P E.:: r" .[. 1. E.:: ::~ n He suggested that the residential new construction ~;2~()() n C)<) recommendation fur <'Jppr'opl''' ia, tE:" I1'k,<,y b!e City Staff shall investigate suuth and south west cltles such as Eden Prairie and Eagen to determine whether they have a per unit or annual fee for a storm water fund. Motion by Burgstahler, second by Wilharber to review the proposed fee schedule for a Storm Water Drainage System at the next appropriate City Council meeting, motion carried unanimously. Schedule of Fees Motion by Buckbee, second by Dario to approve Resolution #92-xx increasing the Administrative Development Fee and Ordinance #xx approving the 1992 Fee Schedule, motion carried unanimously. A copy of the Administrative Development Fee Schedule and 1992 Fee Schedule are attached to and made a part of these minutes. Corner Express Council member Wilharber advised that he had spoken to the Corner Express regarding the Trippel's Market inquiry to remain open 24 hours per day. The Corner Express management appeared to not desire to be open 24 hours a day, but may want to request to be open earlier in the morning. Council member Wilharber noted that he directed the Corner Express management to the City Hall Staff if they indeed would like to make such a request. Recvclin~ Council member Pelton noted that it is expected that the recycling bins be delivered on February 22, 1992. Center Hills First Addition Re-Assessment Motion by Burgstahler, second by Pelton to adopt Resolution #92- xx to reduce the assessment of the Center Hills First Addition from $289,000.00 to $259,249.27 this would result in a refund to the property owner of $38,750.73, this will be contingent upon the City of Centerville deducting $16,080.00 from the refund for escrows due, motion carried unanimously. PETITIONS AND COMPLAINTS Two complaints were noted. One being that there is an ice build up ~N Ivy C~urt and an~ther regarding snow plowing on Centerville Road. A copy of both petitions are attached to and made a part of these minutes. City Council Meeting Minutes February 12, 1992 page five NEW BUSINESS Community Develo~ment Block Grant Motion by Burgstahler, second by Wilharber to hold the public hearing for the 1992 Community Development Block Grant on February 26, 1992 or the next appropriate meeting date, letters from various eligible organizations requesting contributions would be reviewed at the public hearing, motion carried unanimously. Letter to State Le2islatures Council member Pelton is drafting a letter for City Council to review to be sent to the State Legislators. This letter will be available at the next City Council meeting. CONSENT AGENDA Motion by Buckbee, second by Dario to approve the following Consent Agenda Items: Anoka Countv Joint Powers Aereement Recvclin2 for 1991 SCORE FUNDING A copy is on file with the Clerk/Administrator. Aooointment of the Circle Pines/Lexin2ton Police Officers A copy of this is attached to and made part of these minutes. Wetland Session City Council members are authorized to attend a Wetland Session sponsored by the Minnesota Board of Water and Soil Resources due to the mandate that the Minnesota Association of Soil and Water Conservation Districts provide education training on Wetland Conservation Act of 1991. A copy is on file with the Clerk/Administrator. Land Use Planning Workshops The City Council, City Staff, Planning and Zoning Commission and Centerville Economic Development Task Force members are authorized to attend the upcoming Land Use Planning Workshops sponsored by the Government Training Services. A copy is on file with the Clerk/Administrator. Suoolemental Solid Waste Abatement Grant Pr02ram This agreement is for cities that have obtained their recycling goals and would entitle Centerville to additional recycling money. The City Council approves said agreement. A copy is on file with the Clerk/Administrator. 1993 Centennial Fire District Bud2et The City Council approved the 1993 Centennial Fire District Budget. A copy is on file with the City Council Meeting Minutes February 12, 1992 page six Clerk/Administrator. Transit Meetin~ City Council members are authorized to attend the Regional Transit Board session entitled "Vision for Transit". A copy is on file with the Clerk/Administrator. Charitable Gamblin~ Reauest The National Multi~le Sclerosis Society - Resolution #92-xx The City Council adopted Resolution #92-xx approving the pull-tab operation at Kelly's Korner for the National Multiple Sclerosis Society contingent upon payment of appropriate fees and a satisfactory background check. A copy of the request form is on file with the Clerk/Administrator. motion carried unanimously. City Celebration Council member Dario noted that the Waterworks Bar would like to have another outdoor band on one night during the City Celebration and they would like to have the band play until about midnight. It was noted that the City Council would re-review this request at a later date. Re~ional Transit Council member Pelton noted meeting and found it to be information to the City boards vision for transit. Clerk/Administrator. that she attend a Regional Transit very informational. She provided Staff regarding the Regional Transit This information is on file with the Flood Plain Ordinance #33-A Motion by Burgstahler, second by Wilharber to hold a public hearing on March 11, 1992, 7:00 p.m. to hear a proposed amendment to Ordinance #33-A Flood Plain, motion carried unanimously. PAYMENT OF CLAIMS The City Council expressed concern Recreation expenditure of $4,000.00 on Central Park Building. regarding the Park and rubber matting for the Motion by Centerville unanimously. Burgstahler, Payment of second Claims by Buckbee as presented, to approve the motion carried Mayor Buckbee noted concern regarding routine expenditures such as utility bills that become due prior to the City Council meeting. This is especially common at times when City Council City Council Meeting Minutes February 12, 1992 page seven meetings are three weeks apart. He suggested that the City Staff review the policy of other cities regarding this issue. The difficulty appears to be that if the bills are not paid the City incurs late fees. If the City does pay the billing it is done so without City Council approval. Motion by Pelton, second by Wilharber to approve the current payment of claims of the Centennial Fire District, motion carried unanimously. ADJOURN Motion by Buckbee, second by Pelton to adjourn the City Council meeting, motion carried unanimously. Meeting adjourned 10:00 p.m. Respectfully submitted, Tamara M. Miltz-Miller Clerk/Administrator RESOLUTION 92- 0'0 WHEREAS the Centerville City Council met on it's regular scheduled meeting date of February 12, 1992; and, WHEREAS the Centerville City Council discussed the application of the Multiple Sclerosis Society to operate pull tabs at the Kelly's Korner, 7098 Centerville Road; and WHEREAS the City of Centerville will conduct an investigation of the Multiple Sclerosis Society; and WHEREAS the Multiple Sclerosis Society appears to take into consideration the best interests of the City of Centerville; NOW THEREFORE LET IT BE RESOLVED THAT THE CENTERVILLE CITY COUNCIL approves the charitable gambling activity of pull tabs by the Multiple Sclerosis Society at the Kelly's Korner; Subject resulting in #51. to the Multiple Sclerosis Society investigation a positive finding and compliance to City Ordinance Approved by this City Council February 12, 1992. ~T' ..~.~~t~ Clerk/Admi 'st a or Registered Abstracters - Assessment payoff, 7258 Twin $ 7,318.61 Lakes Ave. Kenco Construction Inc. - Bldg. Permit #92-06 7250 Unity Ave. Minnesota Title - Assessment Search - (2) Registered Abstracters - Assessment Search Land Title - Assessment Search Registered Abstracters, Inc. Assessment Search Northwest Closing Center ~ Municipal Water Payoff 1869 Fox Run Riccar Heating; Co. Permit #92-05 Sharon Draegert - Dog License Dale Larson - Supplies purchased at Surplus Property Fund Metropolitan Waste Control Commission - Rebate of money saved by Commission for customers in 1991 RECEIPTS AND DISBURSEMENTS - FEBRUARY 1 - 12, 1992 BALANCE IN GENERAL FUND AS OF FEBRUARY 1, 1992 RECEIPTS DISBURSEMENTS CHECKS #506~ - #5112 Check #5093 Voided Out U.S. West - Hall Phone Midwest Gas - Gas UtiliUes - Hall - $186.27 Garage - $283.39 - Park Bldg. - $207.05 Midwest Gas. - Service parts & labor for Gas leak at Central Park Warming House Public Employees Retirement Assoc. - PERA Contribution for Jan 6 thru Jane 17, 1992 payroll American National Bank & Trust Co. - Principal & Interest payment on Municipal Water Bond - 1988 Mn Pollution Control Agency - 3 day Seminar for Randy Hagerty U-Haul - For delivering Recycle bins Randy Hagerty - Milage, Educational Materials & Feb. expense for Recycling Coordinator Trippel's Market - Supplies & gasoline for City P~rk Dept. - Napkins & paper towels - $4.31 Kenco Construction Co. - Refund of 9 Site Site Maintenance Fees Comfort Plus Heating Co. - 1 Honeywell T - Stat & Guard at Park Building North Shore Construction Co. - Refund of 1 site Maintenance Fee Howard Bohanon Homes - Refund of 1 site Maintenance Fee DCA Inc. - Health Insurance Premium for M. Solheid $ 4,882.05 $ $ $ $ $ $ $ $ $ 1,096.00 20.00 10.00 10 . 00 10 . 00 859.85 50.50 10 .00 60.40 --~------- $ 108.78 $ 676.71 $ 105.60 $ 286.94 $49,047.150 $ 150.00 $ 240.00 $ 126.77 $ 107.43 $ 1,800.00 $ 67.95 $ 200.00 $ 200.00 $ 238.06 $152,466.68 $ 14,327.41 $166,794.09 RECEIPTS AND DISBURSEMENTS -- February 1 - 12, 1992 PAGE TWO DISBURSEMENTS CONTINUED Circle Pines;' Lexington Police Dept. - February Payment on Police Contract Centennial Fire District - First qtr. payment for CFD Budget Amount Tamar.a M. Miltz-Miller - Clerk Salary Jan. 20 thru Feb. 7, 1992 Mavis Solheid - Clerk Salary Jan. 20 thru Feb. 6, 1992 Sanna Buckbee - Clerk Salary Jan 20 thfu Feb. 6, 1992 Orville Hughes - Maintenance Salary - Jan. 21 thru Feb. 8, 1992 Dale Larson - Maintenance Salary - Jan 21 thru Feb. 6, 1992 Robert Barron - Maintenance Salary - Jan: 20 Feb. 7, 1992 Carol Zoff Pelton - Feb. Council Salary - $85.00 Feb. Soc. Sec. & Medicare - $6.50 - Jan. Soc. See Tax not deducted in Jan. Bob Burgstahler - Feb. Council Salary - $85.00 Feb. Soc. Sec. & Medicare Tax - $6.50 & Jan. Soc. Sec. tax not deducted in Jan. Tom Dario - Feb. Council Salary - $85.00 Eeb. Soc. Sec. & Medicare Tax & Jan. Soc. Sec. Tax not deducted in January Tom Wilharber - Feb. Council Salary & Feb. Soc. Sec. Medicare, State & Federal Tax. & Jan. Soc. Sec. not deducted in January John Buckbee III - Feb. Council Salary - $175.00 Feb. Soc. Sec. & Medicare Tax - $13.39 & January Soc. Sec. Tax $10~85 not deducted in Jan. Ryan Houle - Rink Attendant Salary - Jan. 21 thru Feb. 9, 1992 Doug Peterson - Ri nld;Attendant Sa 1 a ry - Jan. 24 thru Feb. 8, 1992 Earl Smith - Jan. 21 thru Feb. 9, 1992 Rink Attendant Salary Firstar Hugo Bank - 1st qtr. (Jan) tax deposit for Federal, Soc. Sec. & Medicare Witholding Tax. Northern States Power Co. - Street Lighting Public Employees Retirement Assoc. - Life Insurance Premiums - Payroll deductions for M. Solheid S. Buckbee, O. Hughes & D. Larson ~etro?Gl i-tan -Waste Control COnlm;" - Feb. sewer serVlce charge Anoka Count,)'; - 6 cartons xerox paper State Treas. Syrplus Property Fund Supplies purchased b; Dale Larson $10,827.17 $11 ,021. 04 $ 903.11 $ 633.94 $ 420.28 $ 599.29 $ 485.76 $ 465.82 $ 73.23 $ 73.23 $ 73.23 $ 53.23 $ 150.76 $ 184.40 $ 154.45 $ 351. 59 $ 1,806.70 $ 793.58 $ <<5.00 $ 6,561.00 $ 168.00 $ 60.40 RECEIPTS AND DISBURSEMENTS - FEBRUARY 1 - 12, 1992 PAGE THREE DISBURSEMENTS CONTINUED Press Publications - Dec, & Jan. legals lightning Printing - Recycling letters, Consolidation materials & 600 Newsletters Emerald Office Supply - Misc. supplies Menards - Cost to replace mail box Corner Express - 45,75 gal. gas61ibe, Gen. City supplies & Park Dept. Supplies - $4.18 Mygo Feed Mill - Public Works supplies City Supplies & Park Dept. Supplies - $27.20 Marden Co. Inc. -Work on 2 way radios Gra.nger's Inc. - 52.9 gal Diesel & mini bulb First Trust Co. - 1987 Street Reconstruction Agent Fees Hisdahl Trophy - Plaques for Walter Neuman, Jerry letende~ & George Haberman &:G. Rehbein Anoka Electric - 6 street lights U.S. West - Park Bldg. Phone BALANCE IN GENeRAL FUNE AS OF FEBRUARY 12, 1992 $ 420.42 $ 488.39 $ 45.22 $ 8.36 $ 58.14 $ 120.49 $ 93.01 $ 75.92 $ 651.00 $ 179.00 $ 28.96 $ 61.05 $ 91,490.91 $75,303.18 r,: "~---"'~"' . . ~ t' .. l':'~"~ -,^,'~.' .' t. ""..._. ". '...." " c "~+l:" \ j \ G-\- :~ ~ !let*>' . . ' \. (/1;, "1\ \L"-.i\ ~ - )f1C' t'- C ;.\y'.a:QpLt.f\kr Ut'I (e.. j , ,., 'X JUs-\- WQ\'\t" 'h~), nt').~l.m Y6U ....".....".."'"....".,, "=" -~B..:t,.....C-~{~~t\!~~t< Rc(\'c\ LL)(\,Sn~' .,p{Cf.lJect u/JflJ' ".\V\on~y Q..1J[ ~ c 0 .li)~ 0(1 +ht sU(l~L ~e.J\ W~Sh(!Llo b~ plCtl~cd Jt.sf- ".~ <:\,Uik. ~ Ct-i~I' (cndS ,...'\ c.~\ 11Lil;, tlf...... :r~ . ;'+--6- l.t. s 3 de\.,'y +c pic l...J C,<-,' ,. /cClcL! ."'" .~n.l.~L .:k \ \ the,,'( ," 'S G. \~c\ p,CU.E..i.Jl",...,,_.>_. '.......... . L0~ Ol) C€ .rk.-.' L. .J If. Pd f?<'-{ fl\.~ .so. nLL.....,. ." -"....""-,,~... ~e.5 .. a.S e.L'~( yCp.C,. '€..l~" /tlso _ wlt.~n_ .. ..-,...... ,.." . ,'r ,LL)O-S T\;(~"~J 0- l\c\ cd l +~~ StlOCt) L.c.-Xl.S MeIlJ.'.fJl'~." , . lc'w l\~1lq .S:u,dQ.d cl5:J~-#"'S r"qJ.1+ ~R~(~ .~cv-lo. ~ ho...V~bee.f\~l,'ff-i~~(\c\Cf\"..:&.. coq,d.p. IOV wOlCld.n~Lh(\.v~. had :s:,1T\f!.onfL f1t . C1.oP~'v;l I\~ a-{ '-t~~ Qc(f\~( 0-9 Rl-h'c.(' C'" 1'1'v'~ .', C-~~(\J;<t\~ ~d, W\~y 6~ ~~.'\h(VlllLY\~~S.-".."."._..,....",. ......... ~ OI-W" . " (\.Q... ..~.. ~U:..),.. .-\-0. f L> f\ .-\k (!. .. +'1' plct ~ 'X;i-.s .€l:uy it:>sl. 1l'L- =-r:-{Sc () I)C L~ _L~(\1-:~....,,_..... MC"-t lIes .... ,. ,. A- C't,th{v'ill~ ~RfL_-L- o. ... ~ '/.. ~ \\.\.(,\\ ~~ ..--- . - .... 70 IVhG'rY'J 52tJ1UijCiJfJurn: i f' ( Ii ! . i.:t! (lJJ'/dl(~ hi} f@&!. d/ltl tmcl4!qjJfg;;t:?& ~)I7_d~ rYdfJllltfCmMdu'//ly /j-y.r~ Ircm~/;clt{hM /J)/If, lilJa/ides !I)(!tt/cf IJe /;dr I{/c; ir'/k fmllzr tJ/./Ae 2ttIfzp /PItpl?dl(!//JfF 1/!h1fztdr4i- [Jc/t;lldjlltd/flddf/f6.. ~ IfJ:!litmai 1k Mfl11rd- 21Jy &Jw!/L17;! !~::Jfr I ! I.!... @kij. :5t~~~.. r.. I ~ . I ." I (}fZauy t+ . I tMJiV/7Ic( 1fl/1X>>r ! '-/2(; ~/f7t( j; 6 ~ ! 'i .! . ~;~. i.J .;:;:, r'! t. . " .. clu.f::';: c.::;;..t.i. - ..~ ; ii....' '.., ,L '..,. ,::.: . ..... ,.n.;, .~. t. ~ " . ~ 1 i .... . ' .. ;: '., +"., ,.... ..,. ....: ..~, '... Y '...J 1 C~ E:l j"'j t. E~' r' ..../ :.t .t .1, .::.:'; r"! ;:::: .i. c? .;,..i....;".... ,'-' '...j ,'.:'::.f..: r.t;.;:::()u..L ...., riiE.::(-":";/"t. ..'..i j"::f t...'; ...J Ei. r'i ~...!. .:::'1. r" \/ .:....1... ;', .;:;( t:. "7 ~ 5..:j F:(~:: 1 tc)n II PI' fH;; i .,.. .' .. 0l1r'gstat'lJ.er", LJar'l.t:), ....1 I:,'::: {nl":'::.'i:.::~t..1. j"'j t,:.~ !!~! .t } f'''j E~. (' L:; i::::: 1'" t:. Ci C:; 1'-- d 1=:: 1'" '1 ()':::.i:::) .:.':{ +. ....' . ..... -..... t.. i'-! (.?, C:.i .t'. .~/ )..\ <:\.L .\. . t. :; .' .,... . MaY(Jr~ btl(::~;:t)e8 (:aJ.ied ,'\: I F: [j~;:~E.:'r'i T i: 1"1 I NUTES Motion by Wilharber, second by Buckbee to approve the January 8, 1992 meeting minutes with the following amendments: Page Three, Paragraph 2 Now Reads: 1I...She noted that spring clean-up is provide to the City and that the City is only tipping fees. She noted that i t ~.yas her intention to... II Amend to Read: 1I...She noted that spring clean-up is provided to the City and that the City is only charged for the tipping fee. The City is also charged for tire and rim pick-up. She noted that it was her intention to... II AYE - Buckbee; AYE Daria; AYE Wilharber; ABSTAIN- Burgstahler, motion carried. APPEARANCES R..SlG-..t!.?n.ggL!? oD.~,._.G.'!@D..t.@..r.:.Y.i.l1~....._E:.9..1.;j,..~.J'~Lb..t~..i.?.9..!J. He noted that the speeding violations in Centerville are down to about six, normally the number of violations is twenty-three to twenty-eight. He noted that the reason for the decrease could be the weather, high snow banks and/or that the public is more aware of police presence and more apprehensive with regard to speeding. He also noted that officer Kim Caroon has been approved as a fllll--tilne af'ficer" e'f'feci:i.ve Febrtlar"y 5, 1992u Joel Heckman, Investigator for the Circle Pines/Lexington Police Department, was available to answer any ques~lons of the City Council. Investigator Heckman noted that the Circle Pines/Lexington Police Department has ordered a new marked squad car' as was stated in ttlei.r' 1.992 budgettt Mr. Henderson thanked the City Council for assisting him in the alleviation of the drainage concern at the rear of his property. OLD BUSINESS .I t!.!::!n.i.~..j._p..E.:..L..E.@..s;..u.i.t.Y.._....~d..Q~..@.j;.!?'- Council member Wilharber, Building Task Force Alternate, updated the City Council on the municipal facility meeting held by the Building Task Force. He noted that the Centennial Fire District Chief Milo Bennett expressed concern regarding non-sharing of the training room with the City. Mr. Wilharber noted that there is a need for meeting areas within this area. He noted that the City C:~ C) 1.) n c i:l ;. : ...:! :.:';; }..~ ;--j t.:.; t't L r-'! .3. t~ ::::.:' ::5 ,) .::;f. r t i...I. .::). ~".. .~/ .j .....:.....'.....1 .f....;...:i ..... p _::';1. (.~J ~~.:: t. ;,.:-..1 () school ap~~ear's to be oveY"-.-loaded with 'tt12 ci.ties (J-f Centerville ar1d l._irlo there appears to oe enough need addition to the municipal facility. ac:tiviti.es and that everl if Lakes were to consolidate to warrant a meeting area in Mayor Buckbee noted the municipal fire with the project. ."c'0?r"vic0?s, but. ""'= tina.l df:?cision. that the City has conceded on the location of building and there has to be give and take He advised that there should be shared will wait to hear the plans before making a Motion by Buckbee, second by Burgstahler to hold a special working session on February 13, 1992, 7:00 p.m. to discuss the municipal facility, motion carried unanimously. We..tJ...@D.9........G..9..o.?.!.?..r:va tj. q.!l.....t!..~...9..L.._l 9.9 1_....::...._.... A p..2.9....-h. n t:.m~D..t..._.....9.L.......B..;i c ~M.. ee k WP...ig.r:.._.?.h.?..fL.......st~. Ce.oj;gr..v i l..l@":'.E_Bdm i ~ i..?.ir...~j: 0 r 0 "f_....:tbe .E t_....::-I nj;..~.r i III E:.r..9..9..[.~.ill. Motion by Burgstahler, second by Wilharber to appoint the Rice Creek Water Shed District as Centerville's Local Government Unit and Administrator of the Wetland Conservation Act of 1991- Interim Program, motion carried unanimously. f..@.~Pj;.!J.@..(.;tl.:-L:L.~. Motion by Burgstahler, second the 1992 Fee Schedule until the carried unanimously. by Wilharber to table approval of next City Council meeting, motion PETITIONS AND COMPLAINTS G_Q.I}.s Q..1..i-,~t@.:t;j,..9.D. Council member Wilharber noted that this is not necessarily a petition or complaint, but brought it to the City Council's attention that at one other time in the past consolidation had been considered also. Z2...~..t.....G...l? a C!C!..$l t;gr........R.r:l:..Y.:.!.?_..::.......?..!J.9...!C!.......E:..!.1.@..9........9J:L.p..r:..t~:@.!C!..$l...Y.. The City Council reviewed a letter of complaint and a response trom the Public Works Director. The complaint is to be reviewed again in the spring by the Public Works Director. p_\,,\.P..r..~.......B.9..~.~......:::.......?.!.:\.m.fL.f.:.h\.ffi.Q.......P..r:.S!.i-..!J..S!.g.~.......9..!l.....~t9.._..G..!..t..:i......~J r ~g~~ s. The City Council noted that complaints and appeared to agreement that there was little that could be done at this bE,"; in t.ifne. CONSENT AGENDA Motion by Daria, second by Burgstahler to approve the following Consent Agenda items: t!.P...PL..9..Y.s..J...._gL.. K@'O.!J.@J.......b..!.f:..~.!l2e r ~ . . ,1",1',: 1 ~. ,: I' .. . .... l'.'i t::: (.'.~: 'C.,} 1"'1 i:~:,i f'/i .1.. r"; l...l. "1::. i:~.:l'::;~ I..f .:';;J.r"iU..::';;.r'\/ .,.:....:.;i M'_": .1... p .::;;. i;.:J i~:~ t. \--, jr' (.:.;; (.:.;: 6921 Dup~e Road; 6882 Cente~ville Road To _t-Io.1.fL_.....El.._.......~.Qx:..~.:~,;h.D..g....._....g.!i:?s s i O!l to .J~..i s..!=q..~..EL_J30a.1 s an d.. P ~ i .Q.L~ t i .!?'-2.......p._r:L.E.~ b ~ L\.~.r.:y__..J 3 .._J 9 9..2 ..::-~..._..z.l_~~~g.._R~!!.. The City Council membe~s shall submit a list of their goals and priorities to the City Staff no later than January 31, 1992 for tabulation. Q.Q.ffi.P..~r.~ qJ~_W.QJ..:.t.tLR..€?.P..Q..r.J;. Authorization to the Employee Review Board to review and approve the Comparable Worth Report to the State of Minnesota which is due on January 31, 1992. Mu n i c .t..Q...~.J...._ B q!? r- LR..€?.s Q.l!:!.t..!.9 n .._'!t 9 2 -:1!..~ The City of Centerville supports the petition submitted by eight property owners to detach from the City of Lino Lakes and annex to the City of Centerville motion car~ied unanimously. f.U:_~-..C_i.ty._.E:.r Q.9..r...Si m. Chuck B~enner, Chai~pe~son of the Center-ville Economic Development Task Force, appeared before the City Council to ~equest pe~mission to form a sub-committee of the Centerville Economic Development Task Force to investigate and possibly implement a Star City Program within the City of Centerville sponsored by the Minnesota Development of Trade and Economic Development. Mr. Brenner appeared to feel that the benefits of the program were that it is a learning process, a city is able to develop skills to attract new businesses, it could improve employment and city tax base, it could enhance community involvement, community spirit with the local business person. Mr. 8~enner noted that after the committee is formed it is a four step process to become a Star City Flr'ogram~ ThE~ fir"st s:;tep city b(.""cQmE~s pr'oc€:::ss. l'~DU I cl hf.": .,::t Dtf..il" the initial application City It would allnual phase and once a re-ce~tification ThE! sE:concl :;it<:":'!Cle i~::. 0:\1") .:i.I.;.t'clr"ma'Lj.("iI1 pt"l<::!S;;E' t"JhE~t"'E:' t.he city sur-ve"'l~'; the cu~rent labor force, existing businesses and community ~esources. He advised that a majo~ity of this info~mation is already on file with thE: City in the form of a Community Profile. The thi~d phasf.": is planning. The community would develop a long range five year plan identifying the strengths and weakness of the city; to devf.":lop goals and d one year action plan with achievable goals to initiate a positive change; to enhance business to the City of Centerville; to enhance the current and futu~e development within the City of Centerville. He advised that many of these items are also ln place through the ," ,Pj ~" c::: C:: i..3. n C. :L 1 {":1 E': c.= +- .J.,! j'l..::l ~'-;'~ i n i...~ -1::, i:::; ';;:. -, 1.J E:\ r"! Lt.:::',. (' "J/ .:::: :l:,~ Ii 'i :_~; =..:i '...= P,:::;,;Jf.:: '"1";:::)\,..\1." Cen.ter"vi.lle Compret1ensive Plann The fourth phase is the marketing phase which could involve a community brochure, community profile and possibly a city video. He noted that Centerville does have local talent with regard to video capabilities. He noted that the city would have to pass a marketing exam to become a Star City Program which would involve staging and formal presentations. Me noted that the major goal of the project is not a sign on the city entrance, but to enhance the talents of t.hE,' city. Mr. Brenner advised that it is possible t.o hire a consultant who would complete the work for the city, but the State appears to recommend against this process as it does not appear to be as beneficial to the city as the residents and business persons working together to obtain the goal. Mr. Brenner advised that the process will help the city point out its st.rengths and correct its weaknesses. He advised that cities between the population of 800 and 70,000 have participated and are Star City members. He noted that the Minnesot.a Department. of Trade and Economic Development appear to feel t.hat cities between the population of 2,500 and 10,000 appear t.o benefit the most frOfn t~1e project~ He advised that City Staff has contacted the City of Pine City to obt.ain t.heir assessment of the project and the cit.y appeared to feel that the project was worth while and important. to the community. They noted that the committee for the Star City Program and the Committee Chairperson would have to take the "bull by thE-: horTls" <::tnd ~.,IOl'-k on the pr"oject. MI'". BI'"erHH"'I'" advis€-?d that. t.he current Centerville Economic Development Task Force would help the committee. He noted that he would like to solicit approximately six persons for the committee. Council member Wilharber inquired the City of Centerville had looked a Star City Program in the past program at that time. as to the cost and noted that at. the possibility of becoming was not able to afford the Mr. Brenner advised that the costs for the program does vary. It would be his thought that t.he community would try to do as much as it could with the local talent and the project could possibly cost a few thousand dollars. He noted that the project could cost many thousands of dollars if the City were to hire a consultant for the process. He not.ed that it usually takes one to three years to finalize the Star City Program. '... .1.. I ! l..~; ,.. . <","l', '--.1 '.i............ ! ! h'" ! : '...'. '.., ':::. ..~ i...;C}t..!.l ......... . ,..."..-......,. i.. ...J .:::\ 1"'1 Lt -:'::~. r' ':./ .'d. .,... ;1 :."; .,. . ,U,. .... ,""'I ."_. ...::: ~ ~.' ."_, !...":::',',;..,i'::.:' Council membe~ Burgstahler noted that the Centerville Economic Development Task Force may not have been as active in the past as he would have liked to see them be. He advised that cost depends on how much outside assistance the City would request and that the City Council would have ultimate control with regard to expenditures. He advised that he would like to encourage the Star City Program and that he felt that the time and effort would be well time spent. Council membe~ Dario noted that becoming a Star City may be important at this time. He noted that some of the progress of the City to date to build on could be the expansion of city water and sewer and now the municipal building plans. !VIi::\YClt. Buc:kbE~E'! .::3.nd th<:3.t. in a I"lc:l.../o[". Bu.c k beE~ in b~?fon? .'.:l"1e noted that Centerville has a very prime location very short period of time development will be here. was concerned as to what if the development moves Star City Program is in place. Mr. Brenner noted that the current businesses would made part of the process and he did not see a down side with regard to development moving in prior to the completion of the Star City Program as even the beginning stages of the program would assist the City in developing skills and learning how to best represent and make decision in the best interest of the city. Motion by Burgstahler~ second by Buckbee that the City Council shall support and authorize the formation of a sub-committee to review a Star City Program for the City of Centerville~ motion carried unanimously. Council member Wilharber asked that the Star recognize the financial restraints of the City of Ci ty' Commi ttee Cf.:?n ter-v ill f2 . G.~.b I J:L-I..!'S '_ Motion by Wilharber, second by Burgstahler to advertize for a Cable T.V. Operator noting: that the City of Centerville does have equipment and should be taking advantage with regard to broadcasting regularly scheduled meetings to the residents; the ad shall explain ages required; that there is no experience necessary and that training is available~ motion carried unanimously. I.r.::..:tQ.p._~.L__~._._.t.!.~..r.t..~.t. Council member Daria noted that Trippel's Market has approached him regarding the possibility of 24 hour operation. ..w...!"1(::i.1 Me2'tij~g !1i!"lllte~s I.) .~';;. 1'''1 U. .:':':'i, r' "::/ :':? :",'2;i :"~. =...: =....'. ,I 0;:',(1;':;' Council member Burgstahler rloted Market it would also need to t:_~{ pri!:::s;s:;" t. h 2:t1::. b(~ if it. 1S given to Trippel's considered for the Corner Coune 5,}, mE~mb€~I- t: h r.-E: b CJ. -::; .i f1 C.::! ~; ~:; {~.? ~5 po<;;,~5ibIE~" Wilharber suggested within the City thalt t.i"'!e Cit.y of C('2f1 tf2l'''V i 11 e tr'y .:15 tel aE5s;i~.;,t muc h cIS The Clerk/Administrator noted that the constraints with regard to time are expressed in Special Use Permits for the two establishments" The Clerk/Administrator suggested that the City Council members direct both Trippel's Market and Corner Express to the City Staff if they would like to pursue the possibility of being open 24 hours per day" PAYMENT OF CLAIMS Motion by Buckbee, second by Dario to make the current payment of claims for the City of Centerville, motion carried unanimously. Motion by Daria, payment of claims carried unanimously. second by for the Burgstahler to Centennial Fire make the current District, motion ADJOURN Motion by Buckbee, second by Burgstahler to adjourn the meeting, motion carried unanimously. Meeting adjourned 8:45 p.m. Respectfully submitted, Tft~M~~~ Clerk/Administrator RESOLUTION 92- 5 A RESOLUTION SUPPORTING THE PETITIONED DETACHMENT AND ANNEXATION OF THE ROGER ACTON, SUSAN REHBEIN, GERALD REHBEIN, JAMES BUSHINGER, THOMAS SHAUGHNESSY, JOAN SHAUGHNESSY, PATRICK GERMAIN, BARBARA JUVAIS PROPERTIES. WHEREAS, the above property owners within the corporate limits of the City of Lino Lakes are petitioning the Minnesota Municipal Board for detachment from the City of Lino Lakes and annexation to the City of Centerville; and, WHEREAS, the above properties are contiguous with the City of Centerville; and, WHEREAS, the City of Centerville can currently provide municipal services to the above properties; and WHEREAS, the City of Lino Lakes is unable to provide the municipal service level of the City of Centerville; WHEREAS, the properties owners petition is attached to and made a part of this Resolution; NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CENTERVILLE, ANOKA COUNTY, MINNESOTA: That the City of Centerville supports the petition action to be initiated by the above residents. Adopted by the Centerville City Council this 22nd day of January, 1992. CJ~ ~c< May' r ATTEST: ~..~ Clerk/Admi~o RECEIPTS AND DISBURSEMENTS - JANUARY 9 - 22, 1992 BALANCE IN GENERAL FUND AS OF JANUARY 9, 1992 RECEIPTS Treas Anoka County - Parking & other fines $ 1,863.46 Riccar Heating - Permit #92-02 $ 50.50 Wendy Zerwas - 1992 Kennel License $ 25.00 Land Title Inc. - Assessment Search $ 10.00 Connie Wyne - Dog License #567 $ 10.00 Diane LeTendre - Permit #92-01, 1397 Mound Trail $ 30.50 Plumbing Service Center - Permit #92-01 $ 56.00 Kelleys Korner Inc. - 1992 Liquor Licneses $ 2,425.00 Trippel's Market - 1992 - Cigarette & non-intox license $ 25.00 Ron Birch Custom Builders - Water & sewer maps $ 10.00 Wes Schoberlien - Bldg. Permit #92-01 $ 15.25 Louise Schmidt ~ 1992 Kennel License - 6921 Dupre Rd. $ 25.00 Kenco Construction - Bldg. Penmit #92-02 $ 4,838.28 DISBURSEMENTS Checks #5013 - #5062 Checks Voided Out #5019 #5042 #5046 Firstar Hugo Bank - 4th qtr. 1991 Tax Deposit for Fed. Soc. Sec & Medicare taxes Minnesota Dept. of Revenue - 4th qtr. 1991 State Witholding Taxes Douglas Peterson - Rink Attendant Salary , Dec. 31, 1991 thru Jan. 4, 1992 Earl Smith - Rink Attendant Salary Dec. 30, 1991 thru Jan 4, 1992 Ryan Houle - Rink Attendant Salary Dec. 31 1991 thru Jan 4, 1992 Technical Video Inc. - VCR Repair First Trust Co. - Payment on 1987 Street Improvement Bond Principal & Interest American National Bank - Interest payment on Imp. 91-1 Bond for Centerhills 2nd Addition Mediation Services - Mediation Services for 1992 $ F.M. Frattalone Inc. - Grading on Center St. Ditch $ Minnesota - GFOA - 1992 Membership in Mn. Govenmment $ Finance Officers Assoc. U.S. West - Park Bldg. Phone $ Feed-Rite Controls - Chemicals for Water Dept. $ Steve's Appliances - Sears Refrigerator for Park Bldg. $ Russell Almendinger - Escrow for land purchased $ for new Fire Station Bldg. Water Products Co. - Parts for water meters $ Knox -Supplies - for City & for Park Dept. - $ Furnice Filter, Lumber for Park Bldg. - $59.04 $ 2,334.51 $ 353.00 $ 177.91 $ 205.27 $ 48.25 $ 112.54 $53,300.00 $ 9,325.00 75.00 390.00 15.00 28.83 58.46 100.00 1,000.00 27.30 180.46 $181,573.74 $ 9,383.99 $190,957.73 RECEIPTS AND DISBURSEMENTS January 9 - 22, 1992 PAGE TWO DISBURSEMENTS CONTINUED Metropolitan Waste Control Comm. - Feb. Sewer Service Chg.$ 6,561.00 Northern States Power Co. - Electric Utilities $ 691.12 Park Bldg. - $38.85 Park Lighrs - $224.09 Troy Pitchford - Rink Attendant Salary - 1-11 thru 1-19-92$ 154.47 Doug Peterson - Rink Attendant Salary - 1-15 thru 1-18, . $ 51.00 1992 Ryan Houle - Rink Attendant Salary - 1-11 thru 1-1-18-92 $ Earl Smith - Rink Attendant Salary - 1-11 thru 1-19-92 $ Press Publications - Dec. Legals $ Minnesota Rural Water Assoc. - Membership Feb. 1992 to $ Feb. 1993 Public Employees Retirement Assoc. - Dec. 23, 1991 $ 232.64 thru Jan. 3, 1992 PERA Contribution Mavis Solheid - Clerk Salary 1-6 thru 1-17,92 $ Sanna Buckbee - Clerk Salary 1-6 thru 1-17, 1992 $ Lighting Printing - 2000 Letterheads & envelopes $ Municipal Water forms & Bldg. Permits Orville Hughes - Maintenance Salary - Jan\6 thru $ 384.15 Jan. 6 thru Jan 19, 1992 Dale Larson - Maintenance Salary - Jan 8 thru Jan. 20-92 $ 251.93 Steve Dixon - 4th qtr. Park & Rec. Meetings $ 20.00 Gerard LeTendre - 4th qtr. Park & Rec Meetings $ 30.00 Linda Drilling - 4th qtr. Park & Rec Meetings $ 20.00 Neil Reisdorfer - 4th qtr. Park & Rec Meetings $ 30.00 Michael Navin - 4th qtr. Park & Rec Meetings $ 30.00 Dan Tourville - 4th qtr. P & Z Meetings $ 10.00 Kathy Welk - 4th qtr. P & Z Meetings $ 10.00 Katrina Vermeulen - 4th qtr. P & Z Meetings $ 10.00 Lloyd Drilling - 4th qtr. P & Z Meetings $ 10.00 Alan LaMotte - 4th qtr. P & Z Meetings $ 10.00 Babcock, Locher.."Neil son & Mannella - Dec. Legal Fees $ 2,169.83 Criminal- $1,255.50 General - $ 814.33 Robert Barron - Maintenance Salary - 1-6 thru 1-17-92 TamaraM. Miltz-Miller - Elerk Salaryl-6 thru 1-17-92 DNR Div. of Waters - Annual report of Water Use & Fee Maier Stewart & Assoc Inc. - 12-1-91 thru 12-28-91 Floodplain Issues - $1481.90, Fire/Bldg. - $150.43 Sanitary Sewer Issues - $193.58 Storm sewer Issues - $77.94 - Center Oaks ditch -$34.61 Jim Stevens Construction Co..- Nov. 4, 1991 Snow Cleaning $ 195.00 145.05" 169.10 253.43 150.00 399.09 373.30 434.37 $ 230.49 $ 713.82 $ 50.00 $ 1,938.46 BALANCE IN GENERAL FUND AS OF JANUARY 22, 1992 $ 83,459.78 $107,497.95 RECEIPTS AND DISBURSEMENTS - JANUARY 23 - 31, 1992 BALANCE IN GENERAL FUND AS OF JANUARY 23, 1992 RECEIPTS Dave Auger - Bldg. Permit #92-03, 1882 Center St. Thomas Frencp - Bldg. Permit #92-04, 6921 Dupre Rd. Riccar Heating - Permit #92-03, 7264 Twin Lakes Ave. Stewart Title Co. - Assessment Search Lisa Emison - Permit #92-04 7129 Brian Way Shelia Cashman - Dog License #569 Title Research Inc. - Assessment Search Registered Abstracter Inc. - Assessment Search Charter Title Co. - Assessment Search Consumers - 4th qtr. 1991 sewer use charge - 4th qtr. 1991 water use charge Greg Hellings & George Haberman - Christmas Party 1991 Dinners Alan Kaari - Bldg. Permit #91-05, 1813 Prairie Dr. Finish basement DTRA - Deposit for ice race on Feb. 8, 1991 BF HOlding Co. - Special Assessment Payoffs Lot. 6,7,10,2, 1 Centerville Heights Registered Abstracters Inc. - Special Assessment Payoff for 7252 Twin Lakes Ave. Registered Abstracters Inc. - Mail Box Fee. Registered Abstracters Inc. - Special Assessment Payoff for 7248 Twin Lakes Ave. Consumers - 4th qtr. 1991 sewer use charge - 4th qtr. 1991 water use charge Treas Anoka County - Dec. 1991 Tax Settlement TIF Monies Treas Anoka County - Decr 1991 Tax Settlement Firstar Hugo Bank - Dec. 1991 interest on General Fund Checking Account DISBURSEMENTS - Check #5063 Interest payment on Imp Bond 1991 B Floodplain BALANCE IN GENERAL FUND AS OF JANUARY 31, 1992 Petty Cash Checking Account I~ Balance as of Jan 31, 1992 - $63.25 $ 90.60 $ 167.35 $ 50.50 $ 10.00 $ 15.50 $ 10.00 $ 10.00 $ 10.00 $ 10.00 $ 8,959.75 $ 1,954.85 $ 34.50 $ 182170 $ 200.00 $ 4,778.50 $ 7,318.61 $ 20.00 $ 8,618.61 $ 4,878.83 $ 1,991. 60 $ 1,037.88 $15,588.84 $ 543.86 $11,513.75 $107,497.95 $ 56,482.48 $163,980.43 $11,513.75 $152,466.68 The Hono~abLe Geo~ge Habe~man Mayo~ 06 Cente~v~LLe 1694 So~eL St~eet Cente~v~LLe, MN55038 Vec.embeJt 10, 1991 - c~ty 06 CenteJtv~LLe Counc.~L Membe~~ VeaJt MayoJt HabeJtman and Counc.~L Membe~~: On F~~day, Vec.embeJt 6th, 1991, a 6~ont end LoadeJt (that wa~ h~Jted by the C~ty.06 CenteJtv~LLe PubL~c. Wo~k~ VepaJttment) Jtemoved ~noW ft~om the c.yL-de~~ac. whe~e ouJt pJtopeJtty~~ Loc.ated. The dJt~veJt pJtoc.eeded to tJte~pa~~ and dump the ~now on oUJt Lawn w~thout peJtm~~~~on. We c.annot ~gnoJte th~~ ~nc.~dent, and had pJtev~ouhLy waJtned a dJt~veJt 06 th~~ veh~c.Le a6teJt the 6~Jt~t ~now6aLL JtemovaL that we d~d not want h~m dJt~v~ng on ouJt pJtopeJtty and/oJt dump~ng the ~noW on oUJt Lawn. It ~eem~ ouJt Jt~ght~ a~ c.~t~zen~ aJte be~ng ~gnoJted! The C~ty 06 CenteJtv~LLe and L & G Rehbe~n Inc.. (owneJt 06 th~~ veh~c.Le) w~LL be heLd ac.c.ountabLe 60Jt any and aLL damage to oUJt pJtopeJtty above and beLow gJtound 60Jt th~~ tJte~pa~~,and undeJt no c.~Jtc.um~tanc.e~ ~n the 6utuJte ~~ theJte to be any tJte~pa~~~ng OJt dump~ng on oUJt pJtopeJtty w~thout peJtm~~~~on. S~nc.eJteLy, ~~~ ChaJtLe~ E. Hughe~ 7251 CLeaJtwateJt VJt~ve CenteJtv~LLe, MN 55038 ~~ IJ[. ~ Janet M. Hughe~ 7251 Ctea~wateJt VJtive CenteJtv~LLe, MN 55038 c.c.: . L & G Rehbe~n Inc.. 6805 20th Avenue Ea~t Hugo, MN 55038 - - f)~ A/ -I- h- ,..-r ~ ... ~ ~ ~ ~ ~ 0-1 '+' ~ ;l4;C ~~ ~ ~ ~ ~~~ t2 ~ r- ~ a:c- a:i:~- t ~ r-- I ! " ' BEFORE THE MUNICIPAL BOARD OF THE STATE OF MINNESOTA In the Matter of the Petition for Detachment of Certain Land From the City of Lino Lakes and Annexation to the City of Centervi lie Pursuant to Minnesota Statutes S 414.061, Subd. 5 ) ) ) ) ) ) ) PETITION The undersigned property owners, representing 100 per cent of the following described properties, hereby request the Minnesota Municipal Board to detach said property from the City of Lino Lakes and annex it to the City of Centerville, pursuant to Minnesota Statute S414.061, Subd. 5. 1. The properties involved in this Petition as shown on the attached Exhibit 1 are described as follows: Legal Description: The East one-half of the Southwest Quarter of Section 24, Township 31, Range 22, Anoka County, Minnesota lying West of the Westerly right-of-way I ine of Interstate Highway No. 35E. Also, the East one-half of the Northwest Quarter of Section 24, Township 31, Range 22, Anoka County, Minnesota lying West of the Westerly right-of-way I ine of Interstate Highway No. 35E. The total area of which is 111.11 Ac. The individual property descriptions, taken from the Anoka County tax r 0 I Is, i n c Iud e din the above leg a Ide s c rip t i on and shown by the attached Exhibit 2 are as fol lows: ei!:!?!!_~ ' The Southeast Quarter of the Southwest Quarter of Section 24, Township 31, Range 22, Anoka County, Minnesota, except that part of said Southeast Quarter of Southwest Quarter described as a strip of land 25.00 feet in width on each side of the fol lowing described centerl ine: Beginning at a stake on the East I ine of said Section 24, distant 21.5 feet South of the East Quarter corner thereof, thence South 52 degrees 27 minutes west, distant 4599.2 feet to a stake on the south I ine of said Section, distant 1592.7 feet east of the Southwest corner thereof and there terminating: except roads; subject to easement of record. The acreage of this property ,is 30.56 Ac. ,< e!r:~!l._~ The Northeast Quarter of Southwest Quarter of Section 24, Township 31, Range 22, Anoka County, Minnesota, except a quarter acre to Jeska carried under Section 24, Vi Ilage of Centervi lIe; except that part taken by the State of Minnesota for highway per Lis pendens fi led 10/21/63; subject to right of access. The acreage of this property is 30.05 Ac. e!!~!l_~ All that part of the Southeast Quarter of the Northwest Quarter of Section 24, Township 31, Range 22, Anoka County, Minnesota, described as follows to wit: commencing at the Southwest corner of said Southeast Quarter of the Northwest Quarter of Section 24; thence running along the south I ine of laid Southeast Quarter of Northwest Quarter a distance of 275.00 feet; thence running north, parallel with the west I in. of said Southeast Quarter of Northwest Quarter a distance of 375.00 feet; thence west, parallel with the south I ine of said Southeast Quarter of the Northwest Quarter a distance of 275.00 feet to the west I ine of sai d Southeast Quarter of the Northwest Quarter; thence runn ing south along the west I ine of said Southeast Quarter of the Northwest Quarter a distance of 375.00 feet to the point of beginning. The acreage of this property is 2.37 Ac. e!!~!l_Q The Southeast Quarter of the Northwest Quarter, of Section 24, Township 31, Range 22, Anoka County, Minnesota, except the south 375.00 feet of the west 275.00 feet: except part taken for highway 9/28/62 and corrective warranty deed filed 12/28/64: subject to the right of town road along the west Ii n e. The acreage of this property is 22.13 Ac. e!!:~!l_, The Northeast Quarter of the Northwest Quarter, of Section 24, Township 31, Range 22, Anoka County, Minnesota, except part taken for highway 9/28/62 and corrective warranty deed filed 12/28/64; except part taken by the State of Minnesota for highway per Lis pendens 5/20/69. The acreage of this property is 26.00 Ac. Enclosed herewith and incorporated herein and marked as Exhibit 2 please find a diagram of the aforementioned properties as they relate to the detachment/annexation. 2. That the aforementioned property is presently within the City of LinoLakes and abuts the City of Centervi I Ie on the City of Centerville's eastern boundary, in the County of Anoka, State of Minnesota. 3. That the property proposed for detachment and annexation totals 111.11 acres. 4. That all of the aforementioned properties have no city improvements thereon, that one parcel contains a residential structure and the remaining parcels are undeveloped. 5. That this detachment/annexation would be in the best interest of the property p~rposed for detachment/annexation since the City of Centerville would be able to provide city improvements and city services to the aforementioned undeveloped property in a more efficient and timely manner than can the City of Lino Lakes. Furthermore, the aforementioned properties would benefit from the City of Centervi lie's efforts to reduce the regulatory floodplain in the area which Petition for Improvement is currently pending before the Rice Creek Watershed District and, if approved and completed, would result in substantial benefits both physically and financially to the aforementioned properties. Wherefore, the undersi3ned property owners, being 100 per cent of the property owners in the proposed area for detachment/annexation, respectfully request that the Minnsota Municipal Board conduc't hearings and issue its Order pursuant to Minnesota Statutes. Dated this_~~__day of --~~~.~??---------, 1992 Dated this_J~1__day of - _~~~~_~_______, 1992 Dated this_L~_day of _Z.R.t(.~g.:;c-------, 1992 Dated this_l_1C_day of -- ~~~J2~1:~______, 1992 Dated this__J~_day of _:S_~fQ~~\:h~~_____, 1992 Dated this__LS:_day of --, -'- _~~~O_L~~~~_____, 1992 Dated thjs_j~__day of ~~.t,..A-:',________, 1992 Dated thiS_L&__day of __~~~~_____, 1992 .~ -~----------- ~~llL~- ~~X:._~~______ ~~--~------ .. -----.. ~ ~ ; i \ Jl"R!6.!c!A_2~__.)n;W~..A.&t~~y--- .. -_/' -~~~_.iL~--~:U;~4---- ~~-~-~----------- _ __~~_L.~k':.~~~~------- J , ' C IT Y OF L IN 0 LAKES fit III ~ fit ~ III ~ ~ ~ ~ 0 ~,...., Z ." ." .' ..I ..- LaJ II. It) 0 ", )00 0 \PROPOSED AREA TO ANNEXED TO C IT Y OF L I N 0 LAKES THE CITY OF ~ CENTERVlLLE o 1000 2.000 4000 EXHIBIT 1 ANNEXATION REQUEST GENERAL LOCA TJON MAP .JAN. 1892 AREAS @ 30.56 Ac (j) 30.05 Ac @ 2.31 Ac @ 22.13 Ac @ 26.00 Ac TOTAL 111.11 Ac ;-+ .~' I @ Ii IJ MAIN ST. CSAH 14 @ LLI II) r') I @ CEDAR ST. ~ 0 500 1000 2000 i .. EXHIBIT 2 ANNEXATION REQUEST DESCRIPTION OF INDIVIDUAL PARCELS .IAN. 1992 Pursuant to due call and notice City of Centerville held their January 8, 1992 at the City meeting to order at 7:00 p.m. Wilharber. Absent: Burgstahler. thereof the City Council of the regular meeting on Wednesday, Hall. Mayor Buckbee called the Present: Dario, Pelton, MINUTES Motion by Wilharber, second by Pelton to approve the December 3, 1991 Supplemental Budget Hearing meeting minutes, AYE - Dario; AYE - Pelton; AYE - Wilharber; ABSTAIN - Buckbee. Motion by Dario, second by Wilharber to approve the December 11, 1991 regularly scheduled meeting minutes, motion carried unanimously. Motion by Wilharber, second by Pelton to approve the December 23, 1991 regularly scheduled meeting minutes with the addition that it should would read with the following amendment: Page Two, Paragraph One Now Reads: II . . . Building 1991. . . II Inspector, dated xxxx xx, Amend to Read: ".. .Building Inspector, dated November 22, 1991. . . II motion carried unanimously. OLD BUSINESS Center Hills First Addition Motion by Buckbee, second by Wilharber to adopt Resolution 91-1 accepting a petition from Gerald Rehbein (R & R Leasing) to reassess the Center Hills, First Addition Project as the dollar amount expended is less than that assessed; - a public hearing date for re-assessment of the Center Hills First Addition will be February 12, 1992, 7:00 p.m. at the Centerville City Hall, motion carried unanimously. Munici~al Wefl John Stewart~ City Engineer was available to answers questions and concerns, regarding a second municipal well. Mr. Stewart advised thatl it is very important that the site plan for the well correspond to the municipal building site plan. Mr. Stewart pointed out 'that a public hearing would not be necessary for the project and that some of the information in the feasibility study could already be addressed in the Centerville Municipal Water Master Plan. Motion by Pelton, second by Buckbee to direct Maier, Stewart and Associates to put together information for the second municipal Meeting Minutes - CC January 8, 1992 page two well regarding site location, construction, costs of water main under Main Street, project costs and schedule for a cost not to exceed $600.00 to be reviewed by the City Council at their January 22, 1992 meeting, motion carried unanimously. Lake Sanitation - Proposed Increase in Monthly Billin~s Council member Pelton also the Council Solid Waste Liaison suggested that a $1.00 increase may be appropriate due to tipping fees passed on to the waste hauler. She noted that the City Council delayed the increase earlier so that it could be included in the volume based fee to the Centerville residents. She noted that the City and the waste hauler have not agreed upon a volume based fee to date. She noted that she felt that the increase due to the tipping fee and the transformation to volume based fees are separate issues. She also expressed concern regarding clause 3A of the City of Centerville and Lake Sanitation Solid Waste Contract. She would also like to see an increase in variety for recycling. Mayor Buckbee noted that he felt that there were some performance issues relating to Lake Sanitation and that some of the service may have been lacking with regard to implantation of bar codes and volume based fees. He noted that the City had addressed both of the issues with Ms. Ayde in 1988. The bar codes have just recently implemented and the first volume based proposal was not received until later in 1991. The City Attorney, Greg Hellings, was available at the meeting. He noted that the contract between the City of Centerville and Lake Sanitation did allow for only one renewal after five years for the contractor, basically making the contract for a ten year period. Motion by Pelton, second by Dario to approve a $1.00 increase in monthly billings to the residents of the City of Centerville for solid waste pick-up and related services through Lake Sanitation; _ the increase is related to an increase in tipping fee passed on to Lake Sanitation; _ the increase shall be retroactive to January 1, 1992, motion carried unanimously. Mary Ayde of Lake Sanitation was present and asked to address the Council with some of the following items. Ms. Ayde appeared to feel that it was herself that brought the idea of volume based fees to the City Council. With regard to recycling Lake Sanitation provides full service recycling. She noted that the Centerville residents surpassed the recycling goal in 1991. She noted that the City of Lino Lakes does not recycle half as much Meeting Minutes - CC January 8, 1992 page three as the City of Centerville. Ms. Ayde noted that there are very few recycling items left that Lake Sanitation does not service. And that with regard to solid waste in general the City of Centerville currently has the lowest price in Anoka County. She noted that all waste haulers in Anoka County must offer volume based fees, but that the City of Centerville and Lake Sanitation have not been able to come to an agreement with regard to rates. Mayor Buckbee noted that Ms. Ayde's first proposal for volume based fees appeared to looked favorable. Lake Sanitation then retracted the first proposal. The second proposal submitted by Lake Sanitation was not as favorable. Would it be possible that the City Council could have additional data with regard to justifications for the cost difference. He also noted that with the second proposal supplied by Lake Sanitation the unlimited service appears to jump so that the Centerville residents would be paying the highest in Anoka County versus the lowest. Ms. Ayde advised that the one can service would include all of the extra services, including spring clean-up. She noted that spring clean-up is provide to the City and that the City is only the tipping fees. She noted that it was her intention to increase the full service price to make it high enough to encourage individuals to participate in one and two can needs. Motion by Pelton, second by Buckbee to direct Clerk/Administrator to coordinate a meeting between the Council Solid Waste Liaisons, the Recycling Coordinator and Sanitation for the purpose of discussing volume based proposals, motion carried unanimously. the City Lake fee Data Practices Act - Adoption Greg Hellings, City Attorney was present at the meeting and advised that the documents presented before the City Council do meet his approval. The documents supplied to the City Council were a "Public Document Containing Procedures Adopted By The Responsible Authority To Administer the Minnesota Government Data Practices Act", notice to applicants with regard to the Tennessee Warning and Resolution #92-01 appointing a Responsible Authority and assigning duties. A copy of the above mentioned documents are attached to and made a part of these minutes. The Clerk/Administrator advised that she had spoken to Don Gemberling with the State of Minnesota regarding the writing the compliance to the Data Practices Act. She noted that the documents would be forwarded to Mr. Gemberling for his review. Mr. Gemberling however advised that it may be in excess of six Meeting Minutes - CC January 8, 1992 page four month to a year before he would be able to review the documents and suggested that the City adopt them with the understanding that they could be subject to amendment. Mr. Gemberling advised that there is no penalty for the amendments that would be necessary. He also advised that he does have documents on his desk for review from other cities that are in excess of the three years old. Motion by Pelton, second by Wilharber to adopt Resolution #92-02 appointing a Responsible Authority and defining duties with regard to the Minnesota Government Data Practices Act and to approve a Public Document containing procedures adopted by the Responsible Authority to administer the Minnesota Government Data Practices Act with the understanding that they could be subject to amendment per review by the State of Minnesota, motion carried unanimously. Municioal Facilities The City Council requested an update from the Clerk/Administrator regarding the status of the purchase of the Almendinger property. The Clerk/Administrator advised that the purchase agreement is with the City Attorney. Lake Sanitation Leon L'Allier, 1973 Main Street, appeared before the City Council to advised that he felt that the City of Centerville was fortunate to have Lake Sanitation contracting with them since 1957. He suggested sending a survey out to City residents inquiring about the service. NEW BUSINESS Donations Motion by Buckbee, second by Pelton to direct the Clerk/Administrator to advise organizations requesting monetary donations from the City of Centerville that at this time there are no funds available for direct monetary donations; City Staff is to work with the organizations directing them toward Charitable Gambling Organizations within the City of Centerville to find out from the organizations what other offerings the City could assist with regard to time, supplies (such as food and clothing) or other support; the organizations with regard to other support shall be published in the next City Newsletter, motion carried unanimously. Meeting Minutes - CC January 8, 1992 page five Ap~ointment of Leaal Newspaper Mayor Buckbee noted that since June and July he has received complaints from residents regarding concerns of omitted items in reported news articles and items taken out of context with regard to the Quad Press. He noted that he has not had much experience with the Circulating Pines, but advised that he had sometimes seen articles in their newspaper regarding Centerville. He noted that the Quad Press instead of reporting in a matter of fact fashion sometimes appears to try to stir up the pot with one sided issues. He suggested that Centerville may have not been fairly represented in the past and would like to give another newspaper a try with regard to appointment of the legal newspaper. He noted however that the residents in Centerville are used to relying on the Quad Community Press as the legal paper. Council member Pelton advised that the Quad Community Press is not delivering the paper to her residence. She noted that she would like the Circulating Pines to assure that all residents would receive the Shopper. Council member Pelton appeared to feel that at times the Quad Press reporting style is to the point of sensationalism and that Centerville may get a lot of the brunt of the articles. It appeared to be her feeling that community newspaper should emphasize both the positive and the negative. She did note that the Quad Community Press is where the residents expect the legals to published at this time and that the City Council does have responsibility to contact its legal paper with regard to corrections. Council member Wilharber noted that the Quad Community Press is free and is received by all residents of the City of Centerville. He noted that the Quad may have made mistakes in the past but has seen the same in the Circulating Pines. He noted he does receive the Circulating Pines and there are many weeks in which there are no articles regarding the City of Centerville. He noted that the articles are just as important as the legal notices. Council member Wilharber advised that he would like to see the City of Centerville appoint the Quad Community Press as its legal newspaper. Theresa Berg, Reporter for the Circulating Pines, advised the City Council that if the Circulating Pines were to receive the appointment of the legal newspaper that the City of Centerville would receive full coverage with regard to City articles. Council member Dario noted that the Quad Community Press has done a better job this year than last with regard to errors, but that he would not be opposed to switching. -~~ Meeting Minutes - CC January 8, 1992 page six Russell Almendinger, 1305 Mound Trail, Leon L'Allier, 1973 Main Street and Dan Tourville, 6994 Centerville Road, spoke in favor of retaining the Quad Community Press as the Centerville legal newspaper. Motion by Wilharber, second by Pelton to appoint the Quad Community Press as the Centerville Legal Newspaper for 1992, motion carried unanimously. 1992 Appointments Motion by Pelton, second by Wilharber to approve Resolution #92- 03 with regard to the 1992 City of Centerville Appointments, motion carried unanimously. Fee Structure Resolution #92-04 It was suggested that the Clerk/Administrator review fee structure to add all and any other fees appropriate and to contact the Park and Recreation see if they would like to add any additional fees to to change the 50% Park Dedication Fee reallocation. the proposed which may be Committee to the list and Consent Aa:enda Motion by Buckbee, second by Dario to approve the following Consent Agenda items: Art of Public Leadershi~ Seminar The Council approves attendance of City Council members to this seminar. Special Use Permit Renewals The Council approves the renewal of the following Special Use Permits: Centerville Plaza Living Waters Lutheran Church Eagle Trucking Accessory Research Auto Body Arcade Concrete motion carried unanimously. Storm onraina€fe Motion by Buckbee, second by Wilharber to direct City Staff to obtain a permit from the Rice Creek Water Shed for the construction of a drainage way on the Almendinger property to correct the Henderson Drainage Concern, motion carried unanimously. Payment of Claims Motion by Buckbee, ~aym@fit @f @laimi of unanimously. second by Wilharber to approve the current th~ City of Centerville, motion carried ~,--=, Meeting Minutes - CC January 8, 1992 page seven No Centennial Fire District payment of claims were presented at the meeting. ADJOURN Motion by Buckbee, second motion carried unanimously. by Wilharber to adjourn the meeting, Meeting adjourned at 8:55 p.m. Respectfully submitted, Tamara M. Miltz-Miller Clerk/Administrator RECEIPTS AND DISBURSEMENTS - JANUARY 1 - 8, 1992 BALANCE IN GENERAL FUND AS OF JANUARY 1, 1992 RECEIPTS Corner Express - 1992 Cigarette License Kenco Construction - Bldg. Permit #91~85 7264 Twin Lakes Ave. Centennial Fire District - 4th qtr. 1991 Depreciation Monies DISBURSEMENTS - CHECKS #4972 - #5012 Anoka County - 1992 Assessment in City of Centerville Ehlers & Associates, Inc. - Services in the s~le & Issuance of Imp. Bond,1991B - FlOOdplain } Imp Bond 1991A- Centerhill 2nd Addition Midwest Gas - Gas Utilities: Hall - 218.53 Garage - $231.12 - Park Bldg. - $70.77 Jerry Duglar, Treas, North Metro Mayors Assoc. 1992 North Metro Mayors Assoc. Dues Hugo Feed Mill - Supplies for Public Works Eye bolts & washers for Park Dept. - $5.22 Corner Express - 47.4 gallons Diesel & spring Press Publications - Ad for Skating Rink Attendents Public Employees Retirement Assoc. - Life Insurance premiums for S. Buckbee, M. Solheid, O. Hughes D. Larson St. Paul Linoleum & Carpet Co. - Furnish and install tuflex rubber flooring in Warming House Plymouth Office Equipment Inc. - 2 Royal toners for Copy Machine Multicare Associates - Employment physical for Robert Barron Quest Data Systems Inc. - Utility billing cards for Quartely sewer & water use charges U.S. West - Hall Phone Circle Pines License Bureau - 1992 License plates for 1975 Ford & 1989 Chev Trucks Northern States Power Co. - Dec. 1991 street lighting Emerald Office Supply - Misc. office supplies Public Employees Retirement Assoc. - 12-9 thru 12-20-91 PERA Contribution Lake Sanitation Inc. - Refund of Delinquent Garbage Fees collected from Anoka County by City of Centerville Mavis Solheid - Clerk Salary - 12-23 thru 1-3-92 The Belll ke Agency Inc. - 2 -yr. Cl erk/ Treas. Bond for City of Centerville $ 15.00 $ 4,718.65 $ 1,810. 35 $ 4,794.00 $ 9,926.00 $ 520.42 $ 1,064.61 $ 13.52 $ 55.91 $ 50.25 $ 45.00 $ 3 ,977 .00 $ 57.75 $ 71 . 00 $ 65.00 $ 109 . 84 $ 27.00 $ 794.07 $ 83.57 $ 279.38 $ 2,136.00 $ 406.42 $ 145.00 $221,598.87 $ 6,544.00 $228,142.87 RECEIPTS AND DISBURSEMENTS - JANUARY 1 - 8, 1992 PAGE TWO DISBURSEMENTS CONTINUED Sanna Buckbee - Clerk Salary 12-23-91 thru 1-3-92 Orville Hughes - Maintenance Salary - 12-20-91 thru 1-3-92 Robert Barron - Maintenance Salary - 12-23-91 thru 1-2-92 Metropolitan Waste Control Comm. - Dec. 1991 3 SAC Unit Charges Neil Reisforfer - Reimbursement for Park & Rec. supplies Postmaster - Bulk mailing of 636 Recycle & 636 Centerville Newsletters League of Mn. Cities - One 1992 Directory of Mn. City Officials Carol Zoff Pelton - Jan. Council Salary Bob Burgstahler - Jan. Council Salary Tom Dario - Jan. Council Salary Tom Wilharber - Jan. Council Salary John Buckbee III- Jan. Council Salary Tamara M. Miltz-Miller - Clerk salary 12-23-91 thru 1-3-92 State Treasurer - 4th qtr. 1991 Bldg., Plumbing & Heating Surcharge Fees Circle Pines/Lexington Police Dept. - January 1992 payment on Police. Contract DCA Inc. - Health Insurance premium for M.Solheid Metropolitan Inspection Service - 4th qtr. 1991 Bldg., Plumbing & Heating permit fees to Building Inspector Metropolitan Inspection Service - 4th qtr. Plumbing Inspectors Fees - 8 @$25.00 each Dale Larson - Maintenance Salary - 12-19-91 thru 12-3-92 . Anoka Electric Coop - 6 Street Lights Granger's Inc. - 110.6 gallons diesel, oil & wiper blades BALANCE IN GENERAL FUND AS OF JANUARY 8, 1992 "'- $ 319.60 $ 437.10 $ 186.40 $ 1,930.50 $ 17.44 $ 84.39 $ 20.25 $ 83.77 $ 83 . 77 $ 83. 77 $ 63. 77 $ 172 .46 $ 608.08 $ 280.32 $10,827.17 $ 238.06 $ 5,790.92 $ 200.00 $ 294.68 $ 28.96 $ 195.98 $ 46,569.13 $181,573.74 '"'I. ...jhJ ...r n ALl L .. i.. l' .t-i c:! "0 """"l A HESOLU'I'ION AF'PHOVING FEE ETHUC'1'URE FOR 1992 THE CITY OF CENTERVILLE RESOLVES: Section 1. The following fees for indicated sales, permits and licenses are approved: TITLE EEES Administrative Fees See Exhibit "A" (Development) Assessment Search $ 10.00 Bingo Permit $ 6.00 Building Permits See Exhibit II Bit Cigarette License $ 15.00 Charitable Gambling: Investigation Fee $ 50.00 Permit Fee $ 20.00 Damage Deposit $ 200.00 Dance Permit $ 100.00 Dog License $ 10.00 Replacement Tag $ 1.00 Filing Fees $ 2.00 Final Plat Fee - Filing $ 200.00 Kennel Permit Fee $ 2.5 . 00 Liquor Licenses: 3.2 Beer Permits - Special Events $ Off-Sale Liquor Off-Sale Non-Intoxicating Liquor On-Sale Liquor On-Sale Non-Intoxicating Liquor Sunday Liquor License Wine License 35.00 each $ 100.00 $ 10.00 $2,000.00 $ 250.00 $ 200.00 $ 250.00 plus $5.00 for additional day Mailbox Group Stand Fee $ $ 20.00 per unit .... Maps and Charts 5.00 page two Mileage Rate Mining/Grading Permits Park Dedication Fees - per dwelling unit Land dedication Trail dedication Park Ballfield Use - Per Tournament Permit Surcharge Photo Copies Plumbing Permits Preliminary Plat Fee - Filing PUD Application Fee Research Charge Rezoning Requests Sewer Availability Charge (SAC) Sewer Hook Up Sewer Utility Billing (Quarterly) Site Maintenance Deposit Special Use Permit $ $ 0.275 per mile 50.00 $ 550.00 $ 150.00 (waived if developer installs trails and walkways per City Council) $ 200.00 See Exhibit "C" $ 0.25 per page (one side) See Exhibit IIBI' $ 200.00 $ 200.00 $ 8.00 half hour minimum charge $ 15.50 for each hour thereafter $ 200.00 $ '725.00 $1,550.00 $ $ 36.00 per unit - 10% late fee 30.00 senior citizens (one per household) - 10% late fee $ 215.00 $ 50.00 plus legal and engineering costs incurred page three Transient Sales See Exhibit IlD11 $ 150.00 $1,300.00 $ 165.00 See Exhibit IIE'I $ 25.00 Variance Request Water Hook Up Water Meter Deposit Water Utility Billing Wild and Exotic Animal Permit Fee Section 2. These fees shall become effective on approval by the Attest: ~Mt<~~ Clerk/Adm n's a or ;)- J;J.- ?~ , '" -., EXHIBIT A RESOLUTION 92-5 RESOLUTION REVISING DEVELOPMENTS. FEE FOR RESIDENTIAL ADMINISTRATIVE WHEREAS, the City Council of the City of Centerville met on Wednesday, January 22, 1992 in the City Hall, and WHEREAS, the City Council discussed the costs to maintain residential developments in the first year of construction, and NOW, THEREFORE BE IT RESOLVED that the administrative fee will increase by $20.00 per unit for residential developments, and BE IT RESOLVED that charges 1 to 10 units 11 to 30 units 31 to 50 units over 50 units to residential developments will be: $90.00 per unit $80.00 per unit $75.00 per unit $70.00 per unit Adopted by this City Counci 1 on J-Cl.Hyary 22, 1992. Fe-brtl-lff''11 ~, ATTEST: , D~~ rf p4' ~ ,..Y:: ~1f/ ~~ j-~q~ttt~~ Clerk/Admin s ra r ---"- , EXHIBIT E BUILDING PERMIT FEES . TOTAL VALUATION En $1.00 to $500.00 $15.00 $15.00 for the first $500.00 plus $2.00 for each additional $100.00 or fraction thereof, to and including $2,000.00 $45.00 for.the first $2,000.00 plus $9.00 for each additional $1,000.00 or fraction thereof, to and including $25,000.00 $252.00 for the first $25,000.00 plus $6.50 for each additional . $1,000.00 or fraction thereof, to and including $50,000.00 $501.00 to $2,000.00 $2,001.00 to $25,000.00 $25,001.00 to $50,000.00 $50,001.00 to $100,000.00 $414.50 for the $50,000.00 plus $4.50 for additional $1,000.00 fraction thereof, to including $50,000.00 first each or and $100,000.00 to $500,000.00 $639.50 for $100,000.00 plus each additional fraction thereof. the first $3.50 for $1,000.00 or $500,001.00 to $1~000,000.00 $2,039.50 for the first $500,000.00 plus $3.00 for each additional $1,000.00 or fraction thereof, to and including $1,000,000.00 $1,000,000.00 and up $3,539.50 for the first $1,000,000.00 plus $2.00 for each additional $1,000.00 or fraction thereof. Other Inspections and Fees: " 1. Inspections outside of normal business hours. .$30 per hr.* (minimum charge. - two hours) 2. Reinspection fees assessed under provisions of Section 305{g). . . . . . . . . . . . . . . . .$30 per hr.* " '+ . \ EXHIBIT B BUILDING PERMIT FEES Page 2 . Other Inspections and Fees - continued . . . 3. Inspections for which no fee is specifically indicated . . . . . . . . . . . . . . . . .. .$30 per hr.* (minimum charge - one-half hour) . 4. Additional plan review required by changes. additions or revisions to approved plans. . . . . ... . .$30 per hr.* (minimum charge - one-half hour) *Or the total hourly cost to greatest. This cost shall equipment, hourly wages and involved. the jurisdiction. whichever is the include supervision, overhead, fringe benefits of the employees PLUMBING PERMIT FEES $5.00 for each opening. plus a 50 cent City Fee. .'- / '- ~ Oulldlno Codoa & Standarda Division 408 MolrOSquaro Dull dIng 7th and Robart Stroots St. Paul. MN 55101 (612)296-4639 Exhibi t c II you ar, admlnlaterlng the Build- Ing Cod. lor other munlclpallU... plllse 1111 Ih,m on Ih, reverse side. BUilDING PERMIT SURCHARGE REPORT ~partment or .dministrauon . Quarter Ending Vear (POPULATION 20,000 OR LESS) Reportin~ Unil County I T.I.phon. No. tlnclud. AI,. Code) Municipa ity Acldr"l Clty, Sill.. ZIp Name 01 Oullding Olllelal D.O. Cu,lilk:atloll NUII\l1Al I Tolophon. No. (lnclud. AlaI COdDI Type of Permit: Number of Numb., 01 Tot.. P,rmlts Total Permlta F,. Plumbing Times 50~ Times .0005 Electrical Times 50_ Times .0005 Mechanical Times 50~ TImes .0005 Other Times 50_ TImes .0005 Total $ Total $ Total part "A" $ PART "A" PERMITS BASED ON FIXED FEE: Wher, Valuation 0' Construction Per Permit Issued Is: $1.000.000 or Less $1,000,000 to $2,000,000 S2.000,000 to $3.000,000 $3.000.000 to $4.000,000 $4.000.000 to $5.000.000 S5.000.000 and over The surcharge computation Ii based on the valuation of construction. Valuation shall be based on Table established by the Division. PART "B" PERMITS BASED ON VALUATION: M - , ,000,000 N/A - Not Applicable (Shaded Ar.. Division USI Only) TOTAL PART "8" s TOTAL PART "A" AND "B" SURCHARGE $ LESS 4% RETENTION TOTAL SURCHARGE REMITTED lCHECKS MACE PAVABl.& TO "STATE TREASURER") I hereby certify the Information contained herein to be true and correct. Signed Title Dato Original must be fully completed and sent togother with surchargo remittance, to the State Building Inspector, 408 Metro Square Building. Soventh and Robert Streets, St. Paul, Minnosota. 55101 by tho 15th 0' tho month following tho roporting month. Duplicato may bo retained for your files. Chocks are to be made payable to the State Treasurer. IC.COOU.oZ , . EXHIBIT V RESOLUTION 91 CITY OF CENTERVILLE A RESOLUTION APPROVING FEE STRUCTURE FOR TRANSIENT SALES THE CITY OF CENTERVILLE RESOLVES: Section 1, The following fees for Transient Sales - Conditional Use Permits are approved: TITLE Application Form Transient Sales License Base Fee EE.E.S. $" 5.00 $ 75.00 . Section 2. The following fees are additional time period fees: TITLE Per day Per week Per month Per year EE.E.S. $ 10.00 $30.00 $ 60.00 $350.00 Section 3. The following fees are to be deducted from the Conditional Use Permit fee if granted: TITLE EE.E.S. Cost of Application Form $ 5.00 Section 4. These fees shall become effective on approval by the City Council of this resolution. Y THE CITt COUNCIL OF THE CITY OF CENTERVILLE THIS ~~ 1991. . ~lerk/Administra~or ~ ExfUbd: E , RESOLUTION #87- RESOLUTION IMPLEMENTING CHARGES FOR PLUMBING PERMITS, AND HEATING PERMITS. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CENTERVILLE, MINNESOTA: 1. PLUMBING PERMITS. (A) The charge shall plumbing fixture, plumbing system, Dollars ($15.00) be Five Dollars ($5.00) for each device or connection to the sewer or with a minimum charge of Fifteen (B) For any alteration, repair or extension to an existing plumbing system, where the work is of such a nature that the permit fee charge cannot be determined from the above schedule, the permit fee shall be Ten Dollars ($10.00) for the first Five-hundred Dollars ($500.00) or fraction thereof, plus Five Dollars ($5.00) for each additional Five Hundred Dollars ($500.00) or fraction thereof of the total market value of such alteration, repair or extension. 2.' HEATING, VENTILATING AND AIR CONDITIONING PERMITS. The charge for a residential dwelling shall be: Fifteen Dollars ($15.00) for main gas piping; Fifteen Dollars ($15.00) for furnace; Twenty Dollars ($20.00) for heating system; Fifteen Dollars($15.00) for air conditioning; with a minimum charge of Fifteen Dollars ($15.00). The charge for commercial, industrial or institutional building shall be: One percent (1%) of the total cost of labor and materials of the heating, ventilating and air conditioning work to be completed. Adapted by this Council this 23rd day of September, 1987. ~R. ;r'CL~ Mayor ----J-'~ ~~.~ -/J;LLL Clerk/Tr s re page two -Centerville Economic Development Task Force - Dick Hubers (Chair), Dan Tourville, Gordon Rehbein, Tim Rehbine, Kim Sanborn, Paul Montain, alternating liaison; -Emergency Services Directors (Civil Defense) - Dale Larson and Police Chief Dave VanBurkleo; -Cable TV Representative - Tom Dario, Alternate Director; -Light Rail Transit Representative - Mark Glocke; -District Memorial Hospital Board - Yvonne Hendrich; -City Forester - Marty Asleson; -Senior Transportation Representative - Carol Pelton; -Municipal Financial advisor Carolyn Drude, Ehlers and Associates; -Solid Waste Representative John Buckbee III and Carol Pelton; -City Celebration Committee Representative - Tom Dario; -Recycling Coordinator - Randy Hagerty; -Municipal Building Financial Liaison - Bob Burgstahler; -Municipal Building Task Force Chairperson John Buckbee III; -Municipal Building Task Force Representative Carol Pelton; -Municipal Building Task Force Representative (~lternate)- Tom Wilharber; -North Metro Mayors Board Member - John Buckbee III; -Center Oaks I Drainage Liaison - Tom Wilharber. ATTEST: -J-~ 'ft.~ Clerk/Admin sr o~ R..'ECI'IIfl'l"I(lN #9~")- ~ ."",,::)\._, ..1..._ ,'. _- .f't 40 .::> WHEREAS, the Cit,y Council of the City of Centerville met on January 8, 1992, at 7:00 p.m. at City Hall; and WHEREAS, the City Council discussed appointments for the 1992 year; THE CITY OF CENTERVILLE HEREBY RESOLVES, that the following persons are hereby appointed to the named positions; -Health Officer Anoka County Comprehensive Health Department; -Health Officer #1 - John Buckbee III; -Health Officer #2 - Tom Wilharber; -Official Depository - First State Bank of Hugo, and Twin City Federal Savings and Loan - Maplewood; -Official Paper - Quad Community Press; -Weed Inspector - John Buckbee III; -Building and Plumbing Inspector - Metropolitan Inspection Service; -Building and Plumbing Inspector Liaison - Tom Dario; -Assessor - Anoka County; -Director of Public Works - Orville Hughes; -Clerk/Administrator - Tamara Miltz-Miller; -Employee Review Board - Bob Burgstahler, Tom Wilharber; -Fire Protection - Centennial Fire District: District Chief, Milo Bennett; Station #3 Chief, Art Mohler; Assistant Station #3 Randy Rolstad; Station #1 Chief, Rick Bangert; Assistant Station #1, Dan Volk; Station #2 Chief, John Guse; Assistant Station #2 Scott Behr; -Fire Marshal - June Rodriguez; -Centerville Centennial Fire District Steering Committee members - Tom Dario, Carol Pelton; John Buckbee III alternate; Tamara Miltz-Miller staff representative; -Police Protection Circle Pines/Lexington Police Department; -Community Advisory Committee Representative - Tamara Miltz- Miller; -City Attorney - Gregory Hellings - Babcock, Locher, Neilson and Mannella; -Attorney Liaison - John Buckbee III; -City Engineer John Stewart, Maier, Stewart, and Associates; -Engineer Liaisons - Carol Pelton, Bob Burgstahler; -Planner Liaison - Bob Burgstahler; -Auditor - Abdo, Abdo, & Eick; -Animal Control - Greater Anoka County Humane Society; -Acting Mayor - Bob Burgstahler; -Planning and Zoning Commission - Dan Tourville, Kathy Walk, Tina Vermeulen, Lloyd Drilling, Allen LaMotte, alternating council liaison; -Park and Recreation Committee Linda Drilling and Neil Reisdorfer and (Navin and Dixon were appointed for two year terms in 1991), alternating council liaison; RESOLUTION ~q2..-02- APPOINTING A RESPONSIBLE AUTHORITY AND ASSIGNING DUTIES State of Minnesota City of Centerville Resolution Title: Appointment of Responsible Authority WHEREAS, Minnesota Statues, Section 13.02, Subdivision 16, as amended, requires that the City of Centerville appoint one person as the Responsible Authority to administer the requirements for collection, storage, use and dissemination of data on individuals, within the City and, WHEREAS, the City of Centerville City Council shares concern expressed by the legislature on the responsible use of all City data and wishes to satisfy this concern by immediately appointing an administratively qualified Responsible Authority as required under the statue. BE IT RESOLVED, the City Council of the City of Centerville appoints Tamara Hiltz-Miller as the Responsible Authority for the purposes of meeting all requirements of Minnesota Statues, Chapter 13, as amended, and with rules as lawfully promulgated by the Commissioner of Administration as published in Chapter 105 of the Minnesota Code of Agency Rules. FURTHER, BE IT RESOLVED, the Responsible Authority shall require the requesting party to pay the actual cost of making, certifying and compiling copies and of preparing summary data. ADOPTED BY CENTERVILLE CITY COUNCIL ON JANUARY 8TH, 1992. r~ ~-rZ- DATE /-'1"-9 ;l.. DATE ~ ~ NOTICE TO APPLICANTS INSTRUCTIONS FOR COMPLETING APPLICATION: 1. Fill out a separate application for each job you are applying for. 2. Read the job announcement carefully to be sure you meet all the minimum qualifications. 3. Your application must be received ,'in the offi~e of the Centerville City Clerk no later than 4:30' p.m. on the LAST DAY FOR FILING as stated in the job announcement, or be post-marked on or before that date. 4. If you require special testing conditions, explanation or contact the Civil Service (Example: Hearing impairment requiring ~ritten oral instructions.) attach an Department. rather than 5. All materials submitted in support of your application become the property of the City of Centerville and cannot be returned. Work samples, letters of recommendation, etc. should not be submitted at the time of application. 6. VETERAN disabled credited pass the you have office. PREFERENCE: Qualified veterans and spouses of or deceased veterans may apply to have extra points to their examination scores. However, you must examination for this preference to be applied. If any questions about this preference, check with our * * * * * * * * * * * * * * * * * * * * IMPORTANT FACTS APPLICATION: CONCERNING INFORMATION PROVIDED ON YOUR Minnesota Statutes 15.1611 to 15.17 (1979) on data privacy require that you be informed that the follo~ing information ~hich you will be asked to provide in the employment process is considered private data: NAME HOME ADDRESS HOME PHONE NUMBER SOCIAL SECURITY NUMBER ~)ATE OF BIRTH ~CJNVICTIQN RECORD 3EX ':GE GROllP ~ACIAL;ETHNIC GROUP D:3ABILITY TYPE ~e ~sk for this information for the following reasons: ~ <# CONSENT FOR THE RELEASE OF INFORMATION I J (name of individual authorizing release) authorize (name of Responsible Authority or city) to disclose to (name of individual or entity to receive the information) the following information: (description of the'information) for the purpose of: I understand that my records are protected under State and Federal privacy regulations and cannot be disclosed without my written consent unless otherwise provided for by law. I also understand that I may cancel this consent at any time prior to the information being released and that in any event this consent form expires automatically 90 days after signing. Signed this day of . 19 (Signature of individual authorizing release) (Signature of Witness) (Mo/Day/Yr) , PUBLIC DOCUMENT CONTAINING PROCEDURES ADOPTED BY THE RESPONSIBLE AUTHORITY TO ADMINISTER THE MINNESOTA GOVERNMENT DATA PRACTICES ACT I, Tamara Miltz-Miller, the Responsible Authority for the City of Centerville, appointed under a resolution adopted by the City Council on the 8th day of January, 1992, hereby establish the following procedures for the administration of the Minnesota Government Data Practices Act: (1) My name is Tamara M. Hiltz-Miller, I may be reached at 1694 Sorel Street, and My title is Clerk/Administrator. (2) PRIVATE AND CONFIDENTIAL DATA MAINTAINED BY THE CITY The following is a list of records maintained by the city which contain private or confidential data on indiv.iduals: DESCRIPTION OF RECORD, FILE, SYSTEM OR PROCESS, CLASSIFICATION AND 'STATUTE OR FEDERAL LAW THAT CLASSIFIES THE DATA PERSONNEL Data on Individuals Current and Former Employees, Volunteers, and Independent Contractors: Public - M.S. 13.43, Subd. 4 - Name; actual gross salary; salary range; contract fees; actual gross pension; the value and nature or employer paid fringe benefits; the basis for and the amount of any added remuneration, including expense reimbursement, in addition to salary; job title; job description; education and training background; previous work experience; date of first and last employment; the status of any complaints or charges against the employee, whether or not the complaints or charge resulted in a disciplinary action and supporting · documentation; work location; a work telephone number; badge number; honors and awards received; payroll time sheets or other comparable data that are only used to account for employees work time for payroll purposes, except to the extent that release of time sheet date would reveal the employees reasons for the use of sick or other medical leave or other not public data; and the city and county of resident. page two Private - M.S. 13.43, Subd. 4 - All data not specified as public above. Applicants, other than applicants for undercover law enforcement positions: Public - M.S. 13.43, Subd. 4 - 'Veteran status; relevant test scores; rank on eligible list; job history; education and training; and work availability. Private - M.s. 1343, Subd. 4 - o All data not specified as public above. In addition, the names of applicants are private unless certified as el~gible for appointment to a vacancy or when applicants are considered as finalists (selected for an interview by the appointing authority) for a position in public employment. Elected or appointed officials: Public - M.S. 13.43, Subd. 4 - Financial disclosure statements. Any other type of personnel data: Private - M.S. 13.43, Subd. 4. SPECIFI.C CLASSIFICATIOt-lS OF DATA The following is a list of major types of data which the Act itself classifies. This list does not include data classified as Public. Other sta'te statues and federal law may classify data as not public. There may be exceptions to the classifications. A. Go.ern.ent data cla..ified a. PRIVATI: Security Information, 13.37 AhRentee Ballots, 13.37 Trade Secret Information, 13.37 Sealed BidA, 13.37 Labor RelationR Information, IJ.37 Deferred Assesament DAta, 13.52 Surplus Line Insurance Data, 13.71 Federal Contracts Data, 13.35 Library Data, 13.40 Welfare Data, 13.46 Mental Health Center Datu, 13.46 Personnel Data (some), 13.43 Educational Data. 13.J~ Sexual Assault Data, 13.56 Unique Property Data, 13.81 Elected Offl~ials Correspondence, 13.33 Medical "~ta. 13.42 Depllrtll.....t of Public Safety Data. 13.69 F1rearmr.oData, 13.36 Soc~al Recreational Data. 13.57 page three Medical Ex~miner Data, 13~83 Licensing Data. 13.41 Benefit Data. 13.31 Assessor's Data. 13.51 Health Data. 13.38 Corrections Ombudsman Data. 13.66 Attorney General Data, 13.65 Offensive Photographs, ]3.82 Names of victims or witnesses (under certain conditions). ]3.81 Photographic Negatives, 13.69 Court Services Data, 13.84 Library Data, 13.40 Rideshare Data. 13.72 Corrections and Detention Data, 13.85 Criminal History Data, 13.87 Homestead Application Oata, 13.58 Redevelopment Data (some) 13.59 Environmental Quality Data, 13.94 B. Government Data Classified as CONFIDENTIAL: Property Complaint Data, 13.44 lnvestigative Detention Data. 13.86 Data in Arrest Warrant Indices, 13.81 Revard Program Data, 13.81 Deliberative Processes and Investigative. Techniques Data, 13.81 Department of Public Safety Data, 13.69 Civil Legal Action Data. 13.39 Domestic Abuse Data, 13.80 . Medical Examiner Data, 13..83 Revenue Informant Data. 13.70 Licensing Data. 13.41 Fester Care Data, 13.53 Health Data, 13.38 Housing Agency Data, 13.54 Corrections Ombudsmnn Data. 13.66 Attorney General Data, 13.65 Active Criminal Investigative Data, 13.82 Court Services Data. 13.84 Appraisal Data, 13.50 Corrections and Detention Data, 13.85 Bureau of Mediation Services Representation and Mediation Data, 13.75 C. Government data classified as NONPUBLIC: Security Information. 13.37 Absentee Ballots, 13.37 Trade Secret Information. 13.37 Sealed Bids. including the number of bids received, 13.37 Labor Relations Information. 13.37 Examination Data. 13.34 Revenue Data. 13.70 Federal Contracts Data. 13.35 Energy and Financial Data. 13.68 page four Department of Transportation Construction Cost Estimates, 13.72 Unique Property Data. 13.81 Salary Benefit Survey Data, 13.45 Worker's Compensation Self Insurance Data. 13.72 AReesRor's Data, 13.51 Income Property Assessment Data, 13.51 Housing Agency Data. 13.54 Department of Employee Relations Data, 13.67 St. Paul Civic Center Authority Data, 13.55 Redevelopment data (some), 13.59 D. Government Data classified as PROTECTF.D NONPUBLIC: Labor Relations Information, 13.37 Revard ProRTam Data, 13.81 ~ Civil Legal Action Data, 13.39 Housing Agency Data, 13.54 Revenue Department Data. 13.70 Energy Audit Data, 13.68 Bureau of Mediation Services Representation and Mediatiun Data, 13.75 TOPICAL INDEX TO DATA CJ~SSlFIED BY OTHER MINNESOTA STATUTES This list is not exhaustive. There may be other statutes, Atatute sections or federal laws which classify data. Descrif)tion Citation LAW ENFORCEMENT Drug CharRes Records: record retained by the Dept. ol Public Safety lor purposes of use by the courts. 152.18 Dept. of Corrections, action aRainst O1Ilbudsman: subject to the provisions of the Data Practices Act. 241 .44, Subd. la Corrections Ombudsman Reports. 241.45 Dept. of Corrections: battered women classification of data collected by arantees. 241.62, Subd. 5 Dept. of Corrections: data collected by the Commissioner will be in summary form. 241. 66 State Fire Marshal Records: statistics about fires. 299F.04 State Fire Harshal: evidence. 299F.055 299F.28 State Fire Marshal Records: records on file except any testimony, correspondence, or other matter taken in an investigation. .. State Ftre Marshal: trade secrets. 299F.63. Subd. 3 page five Criminal Records: availability for public employment or licensing purposes. 364.04 Maltreatment of Minors: relating to records maintained by Welfare and Police; availability to the prosecuting authority; name of reporter shall be disclosed if unsubstantiated. 626.556, Subd. 11 Juvenile Records kept separate by peace officers. 260.161, Subd. 3 Maltreatment of Vulnerable Adults. 626.557, Subd. 12 Warr'ints for Intercepting C01lllDUnications: relating to the warrant, the application and affidavits. 6'26A.06, Subd." 9 626A.08 .. HEALTH/MEDICAL Health Dept. Research Studies. 144.053 Health Dept.: services to expectant mothers. 144.06 Cancer Treatment Reports. 144.335 144.336 144.58 144.69 144.691 Madical Records. Human Leukocyte Antigens Registries Coma. of Health: info. received by Commissioner Dept. of Health: grievance procedureR reports. Medical Malpractice Claims: insurance CD. report of clai... 144.693 Ambulance Service Reporta. 144.698, Subd. 4 144.807, Subd. 3 144A.I0, Subd. 3 145.413 145.925, Subd. 6 147.01, Subd. 4 147.073 Dept. of Health: hospital financial reports. Nurling Homes Inspection Reports. Dept. of Health: abortion recorda. Public Health: family planning granta, information gathered. State Board of Medical Examiners: communication and information. State Board of Medical Examiners: complaints and malpractice info. Gunshot Wound Reports: reports to law enforcement. 626.53 page six Artificial Insemination a. Consent filed with Comm. of Health b. All papers and records pertaining to the insemination 257.56 COURTS/COURT SERVICES , Juvenile Records: courts. 260.161 District Court: records: judgments. 485.06 Court Reporters Steno Records. 486.02 Naturalization Records: relates to access and duplication. Co1imitments. Fed. Regs. .. Wills. 2538.03 525.22 Grand and Petit Juries. 628.68 593.40 593.47 Privileged Teatimony: list of peraons who may be compelled to testify., 595.02 525.022 595.024 Pre-sentence investigations. 609. liS Records relatine to Alcohol and Drug Abuse. Title 42. CFR Part II WELFAlE/ASSISTANCE Dept. of Public Welfare: data collected by a mental health center or clinic. 245.69. Subd. 2(f) Parents Desertine their Children: access to records about location. 254A.090 ' Title 42. CFR 256.978 Alcohol and Drug Abuse Treatment Records. Medical Assistance for Needy Persons: medical records obtained by the Dept. of Public Welfare. 2568.27. Subd. 5 PERSONNEL/AFFIRMATIVE ACTION Dept. of Economic Security: information obtained from eaployers. 268.12. Subd. 12 Dept. of Labor & Industry Records: names of persons or businesses supplying information to the Dept. shall not be disclosed. 175.24 page seven Affirmative Action - EEO: local government reports - utilization of minorities 1n the county workforce report. Workers' Compensation: reports of death or injury sent to Commissioner Dept. of Labor & Industry. Lie Detectors (Polygraphs): results State Personnel Testing Materials: information Job Evaluation System results EDUCATION School Districts or Board: records, booka, papers subject to inspection by any voter of the district. . School Districts: health and development scre~ning prolram., ace... with con.ent of parent or auardian. Education Policy, Curriculum Advisory Committee: activities and reports subject to the Data Practices Act. BIRTH, ILLEGITIKATE, ADOPTIONS Adoption Records. Birtb Certificates: foundling registration. Birth Certificates. Dept. of Bealth: relating to acc.s. to vital records. Vital Record.: birchs out of wedlock, di.closure informacion. Adoption Investigation Records. Adoption Hearinl Records: files and records of the court. ATTORNEYS Attorney. at Law: removal or suspension. HOUSING Housinl Finance Agency: financial information. VOTER DATA Voter Registration Lists. Section 709 (e) Title VII (Civil Rights Act) 176.231, Subd. 8 181. 76 43.056 471.996 .. 123.66 123.704 123.741 144.1761 144.216 144.218 144.225 144.225 259.27, Subd. 3 259.31 481.15 462A.065 201.091, Subd. 4 page eight TAXATION Revenue Recapture Act: data privacy, relating to the sharing and disclosure of information. Tax Records. Motor Vehicle Excise Tax Records: relating to purchaser's certificate. DRIVERS/PUBLIC SAFETY Dept. of Transportation. Kotor Vehicle aegistration Records. Accident Reports. Alcohol problem assessment in case of motor vehicle violations involving alcohol or chemical usage. Drivers License aecords: certified abstract of the operating record. POLLUTION/WASTE Legislative Commission on Waste Management: availability of data from scate agencies. Pollution Control Agency: relating to hearings, transcripts, final records studies, reports, orders, and other documents in final form. Pollution Control Agency: records of owners or operators of air contaminant, or vater or land pollution lources. Environmental Quality Board Records: meetings and hearings: books, records, files and corre.pondence. Hazardous Substances: reports summarizing judgments: all records regarding movement and storage of hazardous substances. Public Water System Violations: public notice. ELECTED OFFICIALS/LEGISLATORS Legislative Auditors: subject to the Data Practices Act. . 270A.11 291.48,290.611 297A.43, 290A.17 297B.12 161. 09 .. 168.33, Subd.2 168.34 169.09, Subd. 13 169.126, Subd. 2 170.23 11SA.14, Subd. 3 116.075 116.075 116C.60 24.40 24.41 144.385 3.97 page nine Ethical Practices Board: all lobbyists and political candidate reports; investigations. Campaign Reports: exemption from filing. Open Meetings Lav. VETERANS Veterans Affairs Dept.: records. Veterans Service Officer: records. LICENSES Insurance Agent Licenle: records of suspended or revoked licenles. Veterinarians: list of licenles. Employment Agencies: license records. MISCELLANEOUS Commissioner of Finance , Administration: relating to the access to records. County Surveyor: survey records. County aecorder: records Ruman I1Chta Dept.: account of c.... Banking Division: relating to bank examination records. Savings , Loan ASlociation: books , records. County Auditor: transient .erchant records. Public Service Commi..ion: decision.. tr.nscripts .nd orderl. . Bond Registr.tion: ownership of municip.l obligation records. JMM:PT:raa:glb 6/83 JJ:mk 5/84 10A.02 lOA. 20 471.705 196.08 197.603. Subd. 2 .. 60A.17. Subd. Sb 156.06 184.25 16A.OSS , 389.02 389.03 386.17 363.06. Subd. 6 46.07 S1A.11 329 .11 216B.34 475.55. Subd. 6 page ten (3) RIGHTS OF DATA SUBJECTS The rights of individuals on whom the data is stored or to be stored by this city are as set forth here: a. An individual asked to sup~ly private or confidential data concerning himself will be informed of: (a) the purpose and intended use of the requested data within ~his city; (b) whether he may refuse or is legally required to supply the requested data; (c) any known consequence arising from his supplying or refusing to supply private or confidential data; and (d) the identity of other persons or entities authorized by state or federal law to receive the data. (This requirement does not apply when an individual is asked to supply investigative data to law enforcement officer.) b. Upon request to the Responsible Authority, an individual will be informed: (a) whether he is the subject of stored data on individuals; (b) whether it is classified as public, private, or confidential. c. Upon his further request, an individual who is the subject of stored private data on individuals will be shown the data without any charge to him and, if he desires, will be informed of the content and meaning of that data. After an individual has been shown the private data and informed of its meaning, the data need not be disclosed to him for six months thereafter unless a dispute or action pursuant to this section is page eleven pending or additional data on the individual has been collected or created. d. The Responsible Authority will provide copies of data upon request by the individual subject of the data. The actual cost of providing copies will be borne by the indivi~~al. e. The Responsible.Authority will com~ly immediately, if possible, with any request made pursuant to this section or within five days of the date of the request, excluding Saturdays. Sundays, and legal holidays, if immediate compliance is not possible. If he cannot comply with the request within that time," he will so inform the individual, and may have an additional five days within which to comply with the request, excluding Saturdays, Sundays, and legal holidays. f. An individual may contest the accuracy or completeness of public or private data concerning himself. To exercise this right, an individual must notify the Responsible Authority in writing describing the nature of the disagreement. The Responsible Authority will within 30 days either: (a) correct the data found to be inaccurate or incomplete and attempt to notify past recipients of inaccurate or incomplete data, including recipients named by the individual; or (b) notify the individual that he believes the data to be correct. Data in dispute will be disclosed only if the individual's statement of disagreement is included with the disclosed data. ,.. . page twelve (4) PROCEDURES FOR ACCESS TO PUBLIC AND PRIVATE DATA (a) General. All requests to examine, for copies or for summary data, must be in writing and signed by the requesting party. Requests should be directed to the Responsible Authority. All requests to inspect data will be limited to normal business hours of the city. Every attempt will be made to comply with requests in an appropriate and prompt manner as specified by these procedures and by the Minnesota Government Data Practices Act. (b) Examination of the Data. 1. Public Data. Any person upon request to Authority may examine' public without charge. the Responsible government data 2. Private or Nonpublic Data. Examination of private or nonpublic government data is available without charge only to: a) the subject of the data; b) persons within the city whose work assignment reasonably requires access; c) agencies or individuals who have the express written consent of the subject of the data. Any such person or agency seeking examination must identify themselves by presenting a Minnesota driver~s license or other picture identification card acceptable to the Responsible Authority. 3. Confidential or Protected Nonpublic Data. Examination of confidential or protected nonpublic data is limited to a) persons within the city whose work assignments reasonably require access, and b) agencies or individuals authorized by state or federal law to gain access. Any such person or agency seeking examination must identify themselves by appropriate identification acceptable to the Responsible Authority and with a written and notarized authorization by the subject of the data. .-- .- ~ :.:'age th irt:.een ,-~-.. ~ c. Explanation of the Data Upon request to the person may receive an and the meaning of received or inspected. d. Copies of the Data Responsible Authority, any explanation of the content the data which has been Any person, upon requeet... to the Responsible Authority, may receive copiee of any data which he/she is entitled to inepect. The Responsible Authority will provide copiee within a reasonable time after receipt of the request and charge the requeeting party the actual costs of the material and any special costs necessary to produce the copies. The fee is $.25 per page for copies and $15.50/hour for the labor involved in preparation of the data requested. e. Accees to Summary Data Any person, upon requeet to the Responsible Authority, will receive prepared summary data from public, private of confidential data. Within 10 days of the receipt of the request, the Responsible Authority will inform the requestina party of the estimated coste to provide the summary data, or will provide a written state~ent describing a time schedule for the preparation including reaeons for time delays. or -will provide a written statement to the requesting party stating why the Responeible Authority has determined that accees would compromise the private or confidential data. The Responsible Authority will charge the requeeting party costs associated with the preparation of summary data. The Responsible Authority '~ill provide an estimate of the fee to the requesting party before preparing the summary and may require payment in advance of the preparation. ..~._.~.