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HomeMy WebLinkAbout1988 Minutes resolutions Garbage Pick Up. Funds for Commercial/Industrial Recycling Spring Clean Up Lake Sanitation/Access Key Strip Mall/Car Wash of Kenco Construction Building Permits Centerv;lle Heights Development Sorel Street Extension Improvement Partial Pay to the Elevated Tower of Municipal Water Improvement Sewer Cleaning Objection to Rezoning of the Creekwood Development Short St. Sewer Extension Mayor L'Allier Steeped Down as Presiding Officer Creekwood Impact Study Heritage Development Study for Creekwood Development Sweeping City Streets Pull Tabs/Trio Inn Time Extension on Well Abatement Letters Regarding Debris and Junk Cars Special Use Permit for 6945 Centerville Rd. Ordinance #4, Table A March 23 Closed Meeting Regarding Pending Litigation of the 1987 Road reconstruction Project March 23 Public Hearing Regarding the Sorel Street Extension March 23 Overweight Permit for Mill Rd. Weed Licenses Sorel St. Project Municipal Water Improvement Project Economic Development District No. 1-2 L'Allier Estates II Centerv;lle Heights Sewer Cleaning Sorel St. Construction Update on Well Junk in Center Oaks II and West of 20th Ave. S. Building Permits Centerville Heights Overweight Permits Outside Use of Computer Short Street Sewer Improvement Painting of the Elevated Water Tower Flood Plain Management Ordinance Weight Restriction on LaMotte Dr. Partial Payment on Mill Road Watermain Proposed Development on Kenco Car Wash and Convenience Store Grant Variance to Ordinance #8 at 1643 Heritage St. Study on Rehbein Development South of Main St. Park Dedication MUSA Extension for a Residential Development Centerville Lions Club (Pull Tabs) May 2, 1988 Meeting With the Highway Committee Patching on Royal Meadows Streets Complaints about 6923 Tourville Circle Anniversary of Mediation Services April 27 Construction of New Fire Station/Municipal Building Pull Tabs (Lions Club/Trio Inn) Resignation of Larry Kock, Fire Commissioner Filling Position of Fire Commissioner Procedural Review Committee Meeting Acceptance of proposals to Ro-So Contracting for the Outside Watermain and Building City Engineer to Receive Quotes on the Chemical Feed System and Well Pump and Controls Estimates for Electrical Service Center Oaks II - Dry Water Mains Water System Operating Costs Permanent Weight Restrictions Update on Well Update on 1987 Street Reconstruction 1825 Center St., and 6933 Sumac Court Requesting to be Allowed to Park on City St. Sorel Street Extension Royal Meadows - Storm Sewer Openings Centerville Heights Clearwater Creek Crossing at Main St. Anoka County Highway Committee Meeting on May 2, 1 988 Ordinance #44, #45 Purchase of Weedeater Purchase Flowers, Bench/Table, Shrubs for City Hall Costs, Flood Plain Issue for Center Oaks II . Apr i 1 13 Resolution #88-31, 10 Minute Limits Resolution #88-32, Garbage Pick Up Resolution #88-33. Increase Monthly Fees for Abdo, Abdo go Over the 1987 Financial Report. Request to Split the 170' x 170' base site Around the Cellular I Tower Appearance by Max Thompson of Cellular I Approval of Plans And Specifications for the Short Street Sewer Extension Improvement #88- 1 Partial Payment Estimate #2 Mill Rd. Watermain Improvement 3 Ton Weight Limit on LaMotte Dr. Center Oaks II Placement of Trees Road Tour Letter to 7261 Mill Rd. to Clean Up Mill Rd. Letter to 7135 Shad Garbage Pick Up May 25 Kenco Convenience Store/Car Wash Approval of Lot Split Approval of Special Use Permit to Kenco Const. , Property Located at 1990 Main St. Centerville Economic Development Plan (Hiring Northwest Assoc. Conslt. ) Approve Amendment to Table B, and Section 32.03 of Ordinance #4 Charitable Gambling Estimates Regarding the Cost of Soil Boring on LaMotte Dr. Centennial School District Bussing of Students on Hazardous Roadways Partial Pay estimates for Work Completed on the Deep Well for Municipal Water Imp. #87-2 Change Order for the Electrical Connections at Centerville Heights Police Protection Contracts Proposals Donation of Warming House at Central Park Harstad Co. Letter on November 1, 1987 Ball Tournaments Being Held at Waterworks Ball Field Drinking on Centerville's City Streets Lake Area Utility Contracting Use Western Portion of 10-Acre parcel as Commercial Property Permits To St. Genevieve's Church Sorel St. Extension Improvement 87-3 Purchase or Obtaining Easement over Lots 4, 5, and 6, Block 1 . May 24 Special Meeting to Discuss the Installment of Improvements of Developments . May 17 Board of Review May 11 Sorel St. Extension Master Plan Map for Central Park Sorel St. Extension Improvement Project #87-3 July 13 Special Meeting city Install Improvements Regular Meeting Discussion of Violation to Ordinance #4, Article 3, Section 32.01-3, and Ordinance #4, TABLE A, Schedule of District Regulations Permitted and Special Uses, B-1 Commercial District at 6923 Tourville Circle. Proposed Rehbein Developments North and South of Main St. Extension of the MUSA Boundary Resolution #88-45 Will be Adopted to Instruct City Engineer to Receive Bids for Short Street Sewer Extension Improvement #88-1. Partial Pay Estimates with Municipal Water Improvement #87-2 Proposed Assessment Manual Construction for L'Allier Estates Plat II Cellular I Tower Damaged Fabric on Centerville Heights Project Prachar Variance Request Old and New Hockey Rinks Fire Chief Proposal to Install Receiver Equipment on the Centerville Water Tower Ordinance #22A Rejection on Resolution #88-45 Centerville Heights Completion of Work 7232 Mill Rd. Damage to Trees 7200 Mill Rd. Complaint on Construction Around Home 7178 Mill Rd. Concern on Culvert Installation 3.2 Beer Permit to Lions Club Illegal Sewer Tile Purchase of Centervil1e's Original Fire Truck Water Restrictions to the 1988 Drought Conditions Fire Marshall in Need of Recreational Fire. . July 12 Special Joint Meeting with Planning & Zoning Commission R-2A Zoning June 22 Approve Summary of Appendix A, Amendment/Addition to Ord. #4 Water Meter Bids Study for Proposed Rehbein Dev. North and South of Main St. Contract Deadline For Tower Complaint regarding operation of Business at 6923 Tourville Circle Double Building Permit at 6926 Oak Circle Adapt Resolution #88-44 . June 8 Appearance by Wayne LeBlanc to Introduce Peltier Lake Assoc. Index of Council Minutes July 26 July 27 - Police Proposals - Lino Lakes Police Department - Anoka County Sheriff's Department Circle Pines/Lexington Police Department - Centerville Police Department Five Year Centennial Fire District Master Plan, Bill Bruen, Commission Chairperson - Station #3 - Short Street Sewer Extension Municipal Improvement #88-1 bids - Enlargement of Clearwater Creek Crossing at Main Street - Proposed Acorn Creek Development Northwest Associated Consultants, Inc. contracts - Amendments to Ordiriance #4 - Adoption of Clerk/Administrator Ordinance #22-A - Centerville Plaza - Waiving of requirement of boulevard trees on wooded lots - Lift Station #3 - Communications equipment on City water tower, Bruce Wojak MUSA boundary for Hardwood Ponds - Mike Massie, receipt of letter to vacate property by November 1, 1988 Christmas tree decorations - Vacation of Westview Street - Bussing Task Force Update - Nancy Daschel, sewage into pond complaint - Connie Gerszewski, questions on drainage easements - The Villa's Striping walkway for Progress Road - Resolution #88-49, implementing rotating liaison for CEDTF - Damage to Progress Road by LeRoy Houle during tree remova.l August 10 Amend Ordinance #4, R-2A district minimum lot size from 10,000 square feet to 11,500 square feet - Partial pay estimate for Maguire Iron - Sorel Street Lift Station #3 - Hardwood Ponds - Amend Ordinance #4 to include Liquor Store un~ TABLE A, SCHEDULE OF DISTRICT REGULATIONS PERMITTED AND SPECIAL USES, under USES PERMITTED ON SPECIAL USE PERMIT. - Gene Houle, liquor establishment complaint Park dedication Centervil1e Plaza - Fire Station #3 - Appointment of Des Englund as Centennial Fire .' I tJ t'" ~:j ,\ t~ ~ August 17 August 23 District Commissioner - Police proposals Street right-of-way definition Neumann compliant of bars not across sewer openings. League of Minnesota Cities Regional Meeting - Newsletter #88-3 - Resolution #88-50, hearing on proposed assessment of Short Street Sewer Extension Municipal Improvement #88-1 Future watering ban ordinance t. .'~~ .: ~....t . "'~!r Centerville Plaza permanent drainage easement City policy to hook up to municipal water 1989 budget Annexation August 24 Public Hearing, Vacation of Westview - National Ataxia Foundation renewal of charitable gambling license for pull tabs at Gregg~s Centerville Lounge Villa's fourplex Partial pay estimate, Valley Paving for Short Street Sewer Extension Improvement #88-1 Ordinance #46, Permanent and Temporary Weight Restrictions Roger Bacon, water maintenance person .'~ ........ ., . . ,'O'","',~ . . ~~ August 31 Police proposals - Hardwood Ponds - Resolution 88-51 providing for temporary enforcement of Ordinance #46, Permanent and temporary weight restrictions Centerville Heights (tree replacement) - Amendment Ordinance #4, Special Use Permit for sporting and athletic events September 14 - Public hearing on Short Street Sewer Extension Improvement #88-1 - Sheriff Wilkinson, Anoka County Sheriffs Department Petition to continue to contract with Lino Lakes Police Department for service Reversal of August 31, 1988 decision to form a Centerville police department - Easement for Westview Street referred to NSP Portable pump for sewer - Resolution #88-52 Harstad declared in default of contract and directing Clerk to draw on the letter of credit - Resolution #88-53 accepting Hardwood Pond Estates preliminary plat with contingencies Discussion City policy for collector streets and sidewalks Resolution #88-54 accepting Hardwood Pond Estates ~..... . ,~- . plans and specifications - Hardwood Pond Estates petition for water Authorization to allow City Engineer to sign all necessary water permits for Hardwood Pond Estates Hardwood Pond Estates grading permit - Request to extend MUSA for Acorn Creek, Centerhill, and north 6 acres of Hardwood Pond Estates denied Resolution #88-55 adopting assessment roll for Short Street Sewer Extension - Resolution #88-56 amending Water Rate Resolution #88- 41 Resolution #88-57 giving final acceptance to Valley Paving for 1987 Street Reconstruction Improvement #87-l - Discussion police liaison Approval of pay estimates for Municipal Water Improvement #87-3 to Maguire Iron, LTP Enterprises, Ro-So Contracting, and Layne Minnesota Company Bill Bruen approved as Chair for joint meeting between Lino Lakes and Centerville regarding Fire Station #3 Variance to Ordinance #4 regarding requirement of attached garages to 8 remaining lots in Royal Meadows Light rail transit representative will be sought Quad reporter apology for not printing date to August 31, 1988 meeting Harvey Cartier given permission to repair steps and sidewalk on City right-of-way September 20 - 1989 budget City participation in County experiment involving compost and area farmers; City request for Hazardous Household Waste Program funding Monetary support to CEDTF Posting of special meetings is one location, 3 days in advance of meeting Proposal to publish summary of minutes in Quad Grading Plan Hardwood Pond Estates - Harstad letter of credit for Centerville Heights September 28 - Public hearing Special Use Permit for sporting, atheltic, and outdoor music events - Amend Ordinance #4 to require a Special Use Permit for sporting, athletic and outdoor music events -Resolution #88-58 adopting City policy for oversizing of streets in new developments -Resolution #88-59 adopting City policy for oversizing of watermains in new developments -Resolution #88-60 adopting City policy for sidewalks in new developments -Resolution #88-61 accepting petition for water by Rehbein for Hardwood Pond Estates ~ 3~ -Improvement policy waiver amendment for Hardwood Pond Estates -p & R recommendation for proposed Centerhill development turned down -Waiving of all City fees to P & R for new building on Central Park -Escrow required by Rehbein for that portion of Fox Run which abuts Hardwood Pond Estates -Joe Pelton appointed as police liaison -Acceptance of police liaison recommendations -Acceptance of revised grading plan for Hardwood Pond Estates development dated September 19, 1988 -Requirement of drainage outlot, and park dedication above 100 year flood elevation for Hardwood Pond Estates -Requirement that no more than one building permit will be approved until final plat approval for Hardwood Pond Estate~.;; -Requirement that no construction traffic will be on Brian Drive or Brian Way until streets are complete with regard to Hardwood Pond Estates -No fee for fill used under the street of Hardwood Pond Estat.es -Amend September 14 minutes, page 7, para 1 -Discussion Centerville Heights -Approval to send out. City survey -Direction to Clerk to investigate costs for a City Development Policy Manual -Resolution #88-62 to certify delinquent sewer billings -Appointment of Bill Bruen as Chair to Centennial Fire DistF"ict -Request to have Dan Kelley, Centerville Elementary School Principal attend October 14 meeting October 12 -Appearance of Dan Kelley, Centerville Elementary School Principal -Direction to Clerk to send letter to Anoka County Highway Department regarding "No Parking", crosswalks and flashing warning lights on Main Street to assist in safety of school children who must walk on Main Street to get to school. Support is also sought from the School District. -Recommendation to P & R to look into adding a walking path through private properties across Clearwater Creek to the Centerville Elementary School from Mi 11 F<oad. -Joe Pelton, Police Liaison Chair, update on meetings with Lino Lakes. -Direction to Clerk to send letter to bars regarding complaints and meeting attendance~ -"Hardwood Ponds -watermain over sizing reimbursement $217.50 per lat., -Fox Run escrow not until further -1-/ . d E"v'€-? 1 0 pmF.~n t ~i -park land dedication calculation~ $2,320, -amendments to development agreement, -no construction traffic without Engineer approval on new streets, -discussion of elimination of requirement of geotextile fabric, -discussion of requiring developer to provide multiple mailboxes, -final plat approval with contingencies, -discussion of street names, -Resolution #88-62 declaring cost to be assessed for water, -Resolution #88-63 setting hearing for water assessment (11-9-88). -Tkaczik Construction Special Use Permit. -Center Oaks II given 2 weeks to complete improvements before City will draw on security. -L'Allier Estates, direction to Clerk to draw on assessment letter of credit if not renewed by deadline. -Centerville Heights acceptance of improvements with e~'~cept.ions . -Centerville Heights, direct.ion to Clerk to draw on assessment and improvement letters of credit if not renewed by deadline. -Centerville Heights, approval of dead end, right hand turn, stop and yield signs. -Complaints of dead sod from 1987 Street Reconstruction. -Valley Paving warranty items. -NSP to repair previous repair that has settled. - '-Assessmen t t1anua 1 -.. tab 1 ed .. -City Installed Improvements - tabled. -City Engineer liaison appointments Fritchie, Wilharber.. -Hook up to municipal water policy. -Westview Street, approval of street light installation and waiting easement legal. -Christmas party. -Resolution #88-64 adopting policy of $1,000 up front escrow for Planner fees. October 18 -1989 budget, -rejection of bid for new furnace, -tabled planner policy. October 24 -1989 budget. / October 26 -Police Liaison Group appointments, Dan Hendersen and Wayne Han~:;on. -Centerville Heights - decrease municipal improvement letter of credit with contingency, -return $18,000 from escrow, -extension for submitting new letter of -5- credit. -Hardwood Ponds - approve revised grading plan, -Engineer update on project. -Discussion of smaller or phased developments. -Flood plain meeting November 17, 1988. -Center Oaks II - Engineer update, bond security invalid, direction that letter of credit must be submitted, and authorization to draw on said letter. -Communications equipment approval on Centerville Heights park and water tower. -Reducing fire insurance rating. -Measures to prevent freezing of the water tower. -Recommendation to P & z to order water maps. '-Assessment Manual, tabled. -City Installed Improvements, with proposed amendments, tabled. -Development Guide, preparation by staff. -Directional signs Corner Express (Centerville Plaza). -Increase water level on ponds for skating. -Scaffolding on Cellular I tower. -Dennis Zerwas to put info on cable. -Mike Massie, nursery plants. -Computer symposium, November 2 and 3, Alexandria. -Resolution #88-65, \publiC hearing regarding new flood plain ordinance. -Fill in floodway, Stevens property. -City policy on VCR equipment. -Resolution #88-66, Epilepsy Month. -Resolution #88-67, ratifying 1989 Cable Budget. -Request City portion of Municipal Access budget. -Confirmation of engagement with Abdo, Abdo and Eick for 1988 financial statements. -Resolution #88-68, granting Cigarette and Non- Intoxicating Liquor licenses to Corner Express. -Resolution #88-69, certifying 1889 dollar amount for code #818 (1979 Street Restoration). -Letter to Kathy Wyland. Novembe~ 9 -Public hearing for municipal water assessment on Hardwood Pond Estates, -approval of Police Liaison letter for distribution to residents, -Joe Pelton, Centerville Police Liaison Chair, questioned parking restrictions, -acceptance of Center Oaks II improvements with exceptions and contingencies, -fence around Center Oaks II pond interfered with grading, -Jeff Will complaints of debris under commercial lots on Center Oaks II, and boulevard trees not living, -acceptance of Hardwood Pond Estates improvements with exceptions and contingencies, -0- .....I::~eso].~..t.tj.(:Jn #88......7(:), a(j(~~Jtj.,-)g rnt..tn.i.(::i.r)a:t watef~" asse~;Sfnent for Hardwood Pond Estates, -Stacy Lundblad, Community Education Representative, update on Community Education, City letter to aablinski, -proposed Rehbein development south of Main Street, -no rezoning until Comprehensive Plan is complete, -municipal water pump repairs, -1950 Studebaker fire truck bid, -Royal Meadows resident complaints regarding Hardwood Pond Estates Park, -approval Robert and Rosemary Barret 3.3' X 150' lot split, -P & R possible deficit, -P & R expenditure policies tabled until 11-21-88, -$0.25 wage increase for Assistant City Clerk and Deputy Clerk, -scaffolding on Cellular I tower, -12 inch culvert sticks out of ground at 1616 Sorel Strf.::ret. , -Clerk t.o research other city policies regarding lot splits, --bou 1 evar'd sod, -Special Use Permit and Off-Sale and Cigarette Licenses approved for T.C.'s liquor, -kennel license approval, 1736 Center Street, -fence around Lift Station #3, -proposal to purchase City truck, -canvassing of ballots. November 17 - Flood plain (Main Street culvert constriction) spec ia I meetin<;.:,!. November 21 - Public hearing Ordinance #33-A (Flood Plain). November 21- Regular meetinq~ -Center Oaks II maintenance bond and Lift Station #3 easement, reconsider Kenco Construction contractor's license, -Lift Station #3, -L'Allier Estates II draw on letter of credit, -Central Park building, waiver of sewer fees and discussion of building construction and grant monies, -Resolution #88-71 Park and Recreation Committee expenditure policy, -Flood Plain Ordinance #33 repealed, Flood Plain Ordinance #33-A adopted, -letter to property owners in flood plain, -final budget review December 14, 1988, 6:30 p.m., -Centennial Fire District meeting with commissioners, current CC members and future CC members, -Richard Daschel appointed as Fire Commissioner Pd. t.erna tE:-, - 7- -......,..--. - -=--'--'>.~'~- :_- ' -volunteer for LRT, -amendment of August 23, 1988 and September 28, 1988 mf?€o?t.ings, -accept. draft of personnel ordinance, -grates over sewer openings in Royal Meadows, -Dennis Zerwas, Channel 16 information and taping, -letter to Mary Ayde of Lake Sanitation regarding recycling and bins, -junk car complaints, o--e;.~otic diance, -1950 Studebaker, -Resolution #88-72 accepting NSP Westview Street e.E~ Sf.~~m(o?n t , -granting of liquor licenses, --"Toys "fOt- ..:Joyll rinok.a Count.y Chamber of Comm(~r-c:e.. Dec:embet- .1.4 Special meeting with City Attorney regarding lit.igation of 1987 Street Reconstruction, December 14 - Centennial Fire District budget, -Resolution #88-73 direction to work with Circle Pines to form Centennial District II, -City Inst.alled Improvement Policy approval, -Maier, Stewart and Associates amendment #1 to contract, -Assessment Manual approval, -elimination of flood plain areas - Main Street. culvert constriction, tabled, -Center Oaks II, maintenance bond and easement, letter to .1.889 Center Street asking to meet regarding easement, attorney's to meet regarding bond, -L'Allier Estates II compliance with regard to letter's of c: t-ed it, -water system operating normally, -Des Englund, 7081 Brian Drive, blacktop above curb on Brian Drive (north), -Park grant monies, -storm sewer maintenance request cost estimate, -Central park building secured and trash pick up, ,o-'RE~solut.i(jn ~t88-"74. rpp12tcin~J past. Park and RecFO€0at.ion Committee Bylaws Resolution III, -Personnel Ordinance #22-A adoption, -Resolution #88-75 City Planner policy, -breakdown of police calls to Gregg's Centerville Lounge and Waterworks Bar, -amend minutes November 21, 1988 regarding issuance of liquor licenses to Gregg's Centerville Lounge, -7007 20th Avenue South fill in floodway, -approval 1989 budget., -CC list strives and accomplishments for last 8 years, -video taping CC meetings, -Des Englund, 7081 Brian Drive, complaint not enough room in Hall for Fire Department meetings, -scaffolding on Cellular I tower, --?5~ -street light In Royal Meadows OIJt, -proposed change of building permit fee collection by Bohanan Homes tabled, -Newsletter #88-4 approval, -7121 Main Street abatement letter, -amendment Garbage Ordinance #1, -Anoka County 4-H Shooting Sports Target Range Permit permit, -Park and Recreation Committee appointments, Lisa Smith and Dan Kupfer, -Rink attendants David Chu, Chad Liebel, Jeremy Ardvidson, -swapping streets for snow plowing with Lino Lakes, -request for street light at east end of Heritage Street tabled, -dictating machine purchase approval, -release of building permit information to Construction Bulletin approved, -Haberman inquiries regarding pole building moratorium and weight restriction ordinances. December 20 - Special meeting regarding Centennial Fire District, -letter to City of LinD Lakes giving dates can not meet in January, -investigate other fire formulas, -advertise for Centennial Fire District Commissioner. ~q~ DECEMBER 28 - Fill Floodway 7007 - 20th Ave. S. - Ordinance #33-A Approval - Ordinance #22-8 Approval - Center Oaks II Easement for Lift Station #3 - Street Light - Royal Meadows - street Light - Hardwood Ponds - Plastic Bags for Garbage @ 7121 Main - Proposal Centerville Police Contract - City Survey - Video Taping of Council Meetings (Channel 16) - Sod Replacement on Peltier Lake Dr. After 1987 Road Reconstruction - Public Skating on Ponds on Centerville Heights - Current City Policy on Snow Plowing Pursuant to due call and notice thereof, the City Council of the City of Centerville held its regular meeting on December 28, 1988 at City Hall. Mayor L~Allier called the meeting to order at 7:05 p.m. Present: Fritchie, Wilharber, Burgstahler and Neumann. Motion by Wilharber, second by Neumann, the December 12, 1988 special unanimously, to approve the minutes of meeting, motion carried Motion by Wilharber, second by Neumann, to approve the minutes of the December 14, 1988 regular meeting with two corrections: pg. 5, para. 5 - that the list presented to the Council of past accomplishments be amended BO that number 5 of the list will indicate that the Pole Building Ordinance was a Moratorium Ordinance, and pg. 6, para. 4 - Newsletter #88-74 will be amended to read Newsletter #88-4. motion carried unanimously. Motion by Burgstahler, second by Neumann, to approve the minutes of the December 20, 1988 special Meeting. Aye: Fritchie, Burgstahler, L'Allier and Neumann. Abstain: Wilharber. Motion by Fritchie, second by Wilharber to approve the minutes of the December 14, 1988 special meeting, motion carried unanimously. OLD BUSINESS Motion by Burgstahler, second by Fritchie, to table discussion of fill in the floodway at 7007 -20th Avenue South until such time that a meeting can take place between the property owner, the property owner~ attorney, the City attorney, the DNR, and other City representatives as deemed appropriate, to discuss the alternatives of the situation, motion carried unanimously. Motion by Burgstahler, second by Wilharber, to approve Ordinance ~33-A) as amended by the City Attorney, and to also approve summary of Ordinance 133-A, (Flood Plain Ordinance), contingent upon receipt of a written response from the Dept, of Natural Resources, motion carried unanimously. Motion by Wilharber, second by Neumann, to approve Personnel Ordinance #22-B Summary, motion carried unanimously. Motion by Burgstahler, second by Fritchie, to direct the City Clerk to obtain the necessary easement for Lift Station ~3 in Center Oaks II, for payment of not more than $500.00; the City plans to recover the $500.00 from the developer once the bond issues for Center Oaks II have been resolved, motion carried unanimously. CC Meeting Minutes Page two December 28, 1988 PETITIONS AND COMPLAINTS Council member Neumann noted that a street light in Royal Meadows is still not in operation. Council member Fritchie noted that a street light in Hardwood Ponds does not appear to go out during the daylight hours. City Clerk will check with the Public Works Director and Rivard Electric with regard to the street light in Royal Meadows. The Clerk will check with NSP with regard to the street light in Hardwood Ponds. City Clerk noted a complaint from the property owner at 7121 Main Street with regard to use of plastic bags to pick up garbage. Mayor L'Allier noted that the complaint would be taken under advisement. A copy of this complaint is on file with the City Clerk. NEW BUSINESS Motion by Burgstahler, second by Wilharber, to authorize the Clerk to agree to a proposal from Randy Schumacher, Administrator with the City of Lino Lakes, regarding Centerville Police Contract, motion carried unanimously. A of this proposal is on file with the City Clerk. City City the copy Discussion of the City Survey. Clerk noted 21 percent response. Council member Wilharber noted that the City Council has done their best to give the residents every chance to respond with their input. It was his feeling that 21 percent was not a very good response. Wilharber noted that if the residents were really concerned they should have responded to the survey, as it is difficult for the Council members to know which way to go if they do not receive resident responses. Wilharber noted that he would send his comments in writing to the incoming Council members. Carol Pelton, 7178 Mill Road, questioned the cost of putting together and distributing the survey and whether it would be economical to repeat. George Haberman, 7288 Mill Road, seemed to agree with Council member Wilharber in his concerns. Haberman noted that with such surveys, only 20 to 30 percent are going to respond. He noted that there will always be a percentage who will have total apathy unless the issue affects them directly. He also noted that the City should be careful on how they read the survey. Council member Burgstahler advised fairly general. He felt that that the if such current survey was a survey were to be Meeting t1inutes Page three December 28, 1988 repeated, a more targeted approach should be taken. He noted that the current survey gave the Council a framework of baokground information which would be useful in future decisions. Burgstahler also noted that resident involvement is a big problem. He advised that solving problems takes money, and it is not always clear that said problems can be solved. Motion by Burgstahler, second by Neumann, to accept the current City Survey and communicate the results of that survey back through the Quad Community Press with highlights in the next City Newsletter; acceptance of Council member Wilharber's offer to draft his comments of the survey to the incoming Council; information to be printed in the Quad Community Press shall be numerical percentages, and that said percentages indicate the percent of persons who answered that particular question; individual comments made in the survey will not be printed, but will be available upon request; Clerk will check with the City of Lino Lakes to see if they printed their City survey in its entirety; motion carried unanimously. Motion by Wilharber, second by Fritchie, that video tape copies of City Council meetings will be made available for a charge which would cover costs incurred to make said copies, motion carried unanimously. Motion by Wilharber, second by Neumann, to continue efforts to make an informational video for the City to be played on Channel #16; Dennis Zerwas has volunteered to put together this video; motion carried unanimously. Mayor L'Allier thanked Dennis Zerwas for his help in video taping the City Council meetings. It was noted that volunteers are needed to take over this position. Motion by Wilharber, second by Burgstahler, that the City Council meetings shall be played twice a week in addition to the live broadcasts; the time of the showings of the video taped meetings shall be advertised on Channel #16; motion carried unanimously. Lew Hendricks, 1621 Peltier Lake Drive, appeared before the Council to advise that the sod between Peltier Lake Drive and his fence that was replaced after the 1987 Road Reconstruction is no longer living. Hendricks asked that the City take a position on the sod and respond to him in writing within the next thirty days. Motion by Wilharber, second by Burgstahler, to direct the City Clerk to contact the City Engineer to obtain his inspection notes with regard to the property at 1621 Peltier Lake Drive; the City CC Meeting Minutes Page four December 28, 1988 Council will then review the pertinent information regarding said property, motion carried unanimously. Orville Hughes, Public Works Director, was present with a request from a Centerville resident that the City help clean a skating area on a pond in Centerville Heights using City equipment. Clerk noted that the ponds on Centerville Heights are. not public property and that permission to use the pond for a public skating area may require permission from the property owner. Council member Wilharber noted that the Park and Recreation Committee should know about this request as the monies to clean the rink would be taken out of their budget. He noted that P&R should respond as to whether they can afford this. Motion by Wilharber, second by Neumann, to forward the request to the Park and Recreation Committee and direct the City Clerk to look into the legal liability of using the pond for public use on private property. No vote was taken. Council member Burgstahler expressed concern that the individual making the request get permission from the property owner for the use. He questioned whether the City should invest a lot of time in getting said permission and agreements, and expressed concern over the property owner's liability. Council member Wilharber and Council member Neumann withdrew the above motion. Council member Wilharber stated that he agreed with Burgstahler and noted that the skating area on the pond would not service the whole City. Motion by Burgstahler, second by Wilharber, to direct Orville Hughes, the Public Works Director, to contact the individuals making the request for assistance to clean a skating area on the pond in Centerville Heights and inform them that the City is not prepared to get involved in this project; the individuals are requested to get permission from the property owner before using the pond for personal use; motion carried unanimously. George Haberman, 7288 Mill Road, asked what the current City policy on snow plowing is. Orville Hughes advised: that the plows go out when there is 3 inches of snow on the ground, - they make one pass through the City to make sure the main streets are opened up, - then one loop is made through the secondary streets and CC Meeting Minutes Page five December 28, 1988 cul-de-sacs, - then the plow goes out and widens and cleans up the streets, - the plow will go out and sand if the streets are icy, - plow will go out to try to remove slush from the streets if it looks like that slush will freeze and cause a dangerous condition. Council member Wilharber noted that it is important to let the Public Works Director make the decision and that if the City Council is not happy with those decisions it should then address policy. City Clerk will put the City snow plowing policy on Channel #16. Carol Pelton, Chairperson of the Park and Recreation Committee, advised that the rink will not be able to be opened on January 1, 1989, as previously scheduled. She noted contractor delays and advised that the public will be notified on Cable Channel #16 when the rinks are operational. Motion by Wilharber, second by Neumann, to make the current payment of claims, motion carried unanimously. City Clerk presented plaques to outgoing Council members Wilharber and Fritchie, and to Mayor L'Allier. Motion by Wilharber, second by Burgstahler, to adjourn the meeting, motion carried unanimously. Meeting adjourned at 8:15 p.m. Respectfully submitted, ~~1lJ~~,d~ Tamara M. Miltz-Miller Clerk/Administrator TMM/bah RECEIPTS AND DISBURSEMENTS - DECEMBER 15 - 28, 1988 BALANCE IN GENERAL FUND AS OF DECEMBER 15, 1988 RECEIPTS Eagel Trucking - Variance to Ord #4 to add on to Building National Builders - Bldg. Permit #88-73 7194 Clear Ridge Universal Title - Assessment search State of Minnesota - 2nd half 1988 Taxes Local Government Aid - $14,901.00 Homestead Credit Aid - $20,768.54 Small Business Credit - $755.25 Kenco Construction - Water assessment payoff - 7156 Brian Dr. Consumer- )rd qtr. sewer charge Treasurer, Anoka County - November Fines Lynda J. Rehbein - 1977 Sewer payoff & 1979 Street payoff - 7049 Brian Dr. Land Title, Inc. - Assessment search Stewart Title - Assessment search First Choice Plumbing - Plmbg Permit #48 1776 Steven Lane Loren Ellis - Bldg. permit #88-74 6935 Ivy Ct. -Finishing lower level Edward Kuntz - Heating permit #36 7056 Centerville Rd. Mountain Enterprises - 1989 Liquor Licenses State of Minnesota - Hockey Rink Grant DISBURSEMENTS - (Checks #2561 - 2587) Check #2578 - Void United States Postal Service - 2 boxes (500) each) stamped envelopes Burke & Hawkins - November Legal Fees 1987 Road Reconstruction - $590.00 General City .~ Criminal - $762.00 . Center Oaks II - $12.00 L'Al1ier Estates - $90.00 Maier Stewart & Assoc. Inc. - Engineering Services - 10-30 through 11-26-88 Hardwood Ponds - $1,254.67 Flood Plain Revisions & Ord. Review-$428.39 L'A11ier Estates Fees - $87.41 Centervi11e Heights,Fees - $3,621.12 Municipal Water Fees - $182.27 Short St. Sewer Extension - $64.31 Planning & Zoning - Watermain Map -$95.55 First State Bank of Hugo - Safe Deposit Box Rental for 1989 $201,655.77 $ 50.00 $ 3,151.95 $ 6.00 $36,424.79 $ 1,]00.00 $ 41.00 $ 740.08 $ 1,.520.3.5 $ 6.00 $ 5.00 $ 46.00 $ 90 . 60 $ 15.50 2,425.00 000.00 j 48,822.27 $250,478.04 $ 241.80 $ 1,454.00 $ .5,73).72 $ 17.00 RECEIPTS AND DISBUR~ENTS DECEMBER 15 - 28, 1988 PAGE TWO DISBURSEMENTS CONTINUED Anoka County Auditor - Municipal ballot printing for Primary & General Elections Internationa~ Office Systems - 2 cases black toner for copy machine Northern States Power Co. - Electric Util: Street Li~hts - $13.59 - Hall - $48.56 Garage - $44.31 - Lift #1 -$12.92 Lift #2 - $25.73 - Lift #3 - $11.08 Pumphouse - $99.69 Keven Mullins - Refund for overpayment on 1988 Taxes for 1977 sewer assessment paid off on 12-15-86 International Institute of Municipal Clerks $ Annual Membership Fee & Registration Fee Wheeler Hardware Co. - Materials for $ Rink Project Melvin J. Dupre - Film for Historical $ Society Use Dan Tourville - 4th qtr. P&Z Meetings Katrina Vermeulen - 4th qtr. P&Z Meetings Kathy Welk - 4th qtr. P&Z Meetings Lloyd Drilling - 4th qtr. P&Z Meetings Bob Lindgren - 4th qtr. P&Z Meetings Carol Pelton - 4th qtr. Park & Rec.Meetings $ Cindy Paschke - 4th qtr. Park & Rec.Meetings$ Gerard LeTendre - 4th qtr. P & Rec. Meetings$ Steve Dixon - 4th qtr. Park & Rec. Meetings $ Metropolitan Council - 14 Housing Booklets $ 1st State Bank of Hugo. - Principal & $ interest payment on Mn. Sanitary Sewer Imp 80-1 - Royal Meadows Viking Lettering - Engraving for new name plates for Council Members US West - Hall phone Midwest Gas - Gas. Utilities: Hall - $179.23 - Garage - $241.16 Telephone Transfer from Gen. Funti Centennial Fire District Account to Fire Dept. Equipment SA#lO-l922l Telephone Transfer from Gen. Fund to Petty Cash Checking Account Michael Schwartzenbauer - Lift station easem.ent $ $ $ 83.55 139.50 255.88 $ 107.40 * $ * 80.00 60 . 50 J.38 30.00 30.00 20 . 00 20.00 30.00 )0.00 20 . 00 )0.00 )0.00 42.00 4,680.00 23.60 $ $ $ $ 5,4.)2.55 51.17 420 . 39 $ .$ 150 .00 500.00 BALANCE IN GENERAL FUND AS OF DECEMBER 28, 1988 ~ 19,716.44 $2)0,761.60 : -fiITY OF CENTERVlllE 1694 Sorel Str..t, C.nt.rvlll., Mlnne.ota 55038 429-3232 CITY OF CENTERVILLE CITY COUNCIL SPECIAL MEETING DECEMBER 20, 1988 7:00 P.M. AT THE CENTERVILLE CITY HALL The purpose of the meeting will be to meet with the Centerville Centennial Fire District Commissioners and the incoming City Council members to discuss the Centennial Fire District and Fire Station #3. Pursuant to due call and notioe thereof~ the Centerville City Council held a special meeting December 20, 1988 to discuss the Centennial Fire District with the incoming City Council members. Mayor LrAllier called the meeting to order at 7:10 p.m. Present: Fritchie, Burgstahler, Neumann. Absent: Wilharber. Incoming City Council members present were: Haberman, Peterson, Pelton. Also present were: Centerville Centennial Fire District Commissioners Fritchie and Englund. Commission member Fritchie updated persons present on the background of the District. A packet of information was presented to those in attendance. A copy of that information is on file with the City Clerk. Commission member Fritchie noted that with a fire sprinkling system and architect fees the cost of a rebuilt Station #3 is estimated at $230,000. A pole type structure was assumed for this estimate. Mayor LrAllier questioned whether combined with a municipal building. noted that this may not be feasible. the fire building could be Commission member Fritchie Haberman expressed concern regarding the pole type structure. He noted that the life expectancy of the building may not be as long as with another type of building. He questioned whether the City should spend more now to obtain a better quality building. Council member Burgstahler expressed concern about the letter received from Lino Lakes in which they request that all three cities meet to possibly renegotiate the formula for the District. He noted that Bill Bruen, Commission Chair has advised that the present formula is the most common, but that Centerville should listen to Lino Lakes proposal. Burgstahler noted that per capita the fire service costs are currently not unreasonably high. He also noted that joint agreements are usually most advantageous for the smaller cities. Commission member Englund noted that it would cost Centerville $80,000 to run itrs own fire department. It was noted that the Commission could recommend a location for Station #3, but that if any City were not to approve of the location the District could be dissolved, per the Joint Powerrs Agreement. It was, however, noted that it could be possible that the three cities give the Commission the authority to make the determination of the location of the station, keeping City politics to a minimum. The remaining factor would be the % of monetary contribution to the station. Haberman noted that if in some way Circle Pines benefited from Station #3, maybe they should also contribute monetarily. CC Meeting Minutes Page two December 20, 1988 Peterson noted that it may be a good idea for all of the Councils to meet and discuss the District budget early in the process. Pelton noted that maybe the issue of the District formula should be resolved first. Go to the meeting with the other cities, listen to what they have to say, come back and discuss the options on the City level and then respond to Lino Lakes regarding the formula. Station #3 could then be the next step. Council member Burgstahler advised that the City should try to approach the meeting with Lino Lakes positively, expect to be flexible, but in his opinion, he would be firm on the current basic financing. Council member Fritchie advised that the politics need to be taken out of the District. She cautioned the incoming Council members to not sell the City short. Commission member Fritchie recommended that the 1989 Fire Commission member opening be filled by a City Council member so that the Council could become closer to the issues. Commission member Englund did not necessarily agree. He felt that the idea of the Fire Commission was to try to keep out the politics. He suggested that it may be more important to have the Commission members come to City Council meetings to update the Council on issues. Commission member Fritchie also recommended that the City Council look at reimbursement of Commission members for their attendance at regularly scheduled Commission meetings. His recommendation would be $25.00 per meeting. Peterson noted that using a cost per capita as the formula for the fire budget, the cost would be very high for Centerville. He also noted that if the Council were to choose to implement Commission member Fritchie~s recommendation of a City Council member also serving as a Commission member, he would not be the person to serve. He advised that he is on the fire department and the Relief Association, and that this may be a conflict of interest. Pelton asked Commission member Fritchie to suggest amendments for the Joint Powers Agreements. Fritchie advised that he would do so. Motion by Burgstahler, second by Fritchie to direct the City Clerk to write a letter to the City of Lino Lakes advising of the dates that the City would not be able to meet in January; a copy of this letter will be sent to the City of Circle Pines, motion CC Meeting Minutes Page three December 20, 1988 carried unanimously. Clerk will investigate formulas and costs to other cities for fire service. Clerk will also make sure to inquire about extra costs, such as capital equipment, relief association, and outside contract costs. Clerk will contact Bill Bruen, Commission Chair, for information that he may have first to prevent duplication of research. Motion by Burgstahler, second by Neumann to direct the Clerk to advertise in the Quad Press for a Centennial Fire Commission member to replace Norm Fritchie, whose term expires December 31, 1988, motion carried unanimously. Motion by Burgstahler, second by Fritchie to adjourn the meeting, motion carried unanimously. Meeting adjourned at 9:10 p.m. Respectfully submitted, --D-~ ,/!;~/J)Li Tamara M. Miltz-Miller Clerk/Administrator Pursuant to due call and notice thereof~ the City Council of the City of Centerville held a special meeting on December 14, 1988 at City Hall. Mayor L'Allier called the meeting to order at 6:35 p.m. Present: Fritchie, Wilharber and Neumann. Absent: Burgstahler. The purpose of the meeting was to discuss the 1989 Budget. As requested, the City Clerk presented Wage Schedules from other cities. Motion by Neumann, second by Fritchie, to increase the wages of Dale Larson, Orville Hughes, Beverly Hughes, Mavis Solheid and Tamara Miltz-Miller by ten percent effective January 1, 1989; also approved is a five percent wage increase for Jerome Hughes; reasons for five percent versus ten percent increase are: - to improve the equal worth structure, - due to the employee evaluation in July and, - due to the personal interview in July, 1988; motion carried unanimously. Motion by Fritchie, second motion carried unanimously. by Wilharber to adjourn the meeting, Meeting adjourned at 6:50 p.m. Respectfully submitted, T:l~i1~~~~dt Clerk/Administrator Pursuant to due call and notice thereof~ the City Council of the City of Centerville held its regular meeting on December 14, 1988 at City Hall. Mayor L~Allier called the meeting to order at 7:00 p.m. Present: Fritchie, Wilharber, Neumann. Absent: Burgstahler. Motion by Neumann, second by Wilharber to approve the minutes of the November 21, 1988 City Council meeting, motion carried unanimously. Motion by Wilharber, second by Neumann to approve the minutes of the November 17, 1988 special meeting to discuss possible reduction of flood plain within the City of Centerville, aye: L~Allier, Wilharber, Neumann; abstain: Fritchie. OLD BUSINESS Discussion of the 1989 proposed Fire Budget by the Centennial Fire District. Present to answer questions of the City Council were Bill Bruen, Chairperson of the Centennial Fire District, and Des Englund and Norm Fritchie, Fire Commission members. Bill Bruen advised that Circle Pines portion of the 1989 budget would be $96,295 and that Circle Pines share of the Capitol Expenditures would be $56,195. He advised that Circle Pines approved the capitol expenditures amount, contingent upon terms of a bond sale that the Fire Department would put together. He noted that Lino Lakes share of the budget would be $155,000 for operating expenses and $92,000 for capitol expenditures. It appears that there may be a short fall in the Lino Lakes operating budget by $19,518. He advised that if Lino Lakes did not approve the current Fire District budget, the district would dissolve. He noted that it appeared that fire call hours for fire and rescue have been broken down as follows: 6.28 percent Centerville - 13.89 percent Circle Pines - 64.25 percent Lino Lakes - 15.59 mutual aid or other contracts He noted that the major reason for the 35 percent increase in the Fire Budget would be ten new members primarily stationed at Station #2 in Lino Lakes. He also noted that a portion of the increase was due to an increase in salary for a part-time Fire Chief, based on twenty hours a week. Des Englund advised that he felt fairly sure that the Fire District would stay together and continue. He noted that there was room for change within the district. Norm Fritchie noted four points of power that the City Council does have with regard to the Centennial Fire District: the Fire Commission, ratification of the Chairperson, approval of the CC Meeting Minutes page two December 14, 1988 budget, and Station #3. Motion by Neumann, second by Wilharber to approve the 1989 Fire Budget of $294,297 (Centerville's portion being 8%, or $23,544), contingent upon the three cities continuing to be in agreement; and approval of the Capitol expenditure of $153,500 (Centerville's portion being 8%, or $12,280 to be spread over 5 years - $2,456 per year), contingent upon the terms of the bond sale that the Centennial Fire District would put together; motion carried unanimously. Motion by Wilharber, second by Neumann, to pass Resolution #88-73 that the City of Centerville will work with the City of Circle Pines to form the Centennial District II, should Lino Lakes choose to not continue with the current Centennial Fire District; motion carried unanimously. Motion by Neumann, second by Wilharber, to approve the City Installed Improvement policy, as put together and agreed upon by Bill Hawkins, City Attorney, and Maier, Stewart and Associates, City Engineers; motion carried unanimously. Motion by Neumann, second by Wilharber, to approve Amendment #1, dated December 14, 1988 of the engineering contract between the City of Centerville and Maier, Stewart and Associates; motion carried unanimously. Motion by Wilharber, second by Neumann, to approve the City Assessment Manual, as prepared by Maier, Stewart and Associates and Bill Hawkins, City Attorney, dated December 5, 1988; motion carried unanimously. Discussion of flood plain areas in Centerville and the Clearwater Creek culvert crossing. Brian Miller, City Engineer, supplied written information on the subject. This information is on file with the City Clerk. John Stewart, City Engineer, emphasized that pains must be taken to insure that if the City were to go ahead with this project, they would have to be careful that the water problem did not move to the north of Main Street. Council members noted that the present proposed budget does not allow for financial assistance for the above proposed flood plain project, and that if benefiting property owners would like the project to continue, they should come forward and petition for the improvement. Motion by Wilharber, second by Fritchie, to table discussion of elimination of flood plain areas south of Main Street for the~ Meeting Minutes page three December 14, 1988 incoming Council members, motion carried unanimously. Dia~uaaion of maintenance bond and lift station easement needed for Center Oaks II. Kent Roessler of Kenco Construction advised that he has been unsuccessful in obtaining the necessary easement for the lift station. Roessler also advised that he did not feel the requirement of a 20% maintenance bond was clearly specified in his development agreement with the City, thus did not feel he was legally obligated to provide one. Roessler expressed concern of the cost of the maintenance bond. Clerk noted that a letter of credit may be less expensive to the developer and would be acceptable to the City in place of a maintenance bond. Motion by Neumann, second by Fritchie to instruct the City Engineer and Council member Neumann to meet with the property owner at 1889 Center Street to discuss concerns that he may have with regard to an easement for the lift station, with the intent to resolve the matter satisfactorily to all parties; any cost incurred to the City for their involvement will be borne by the Kent Roessler, Kenco Construction, motion carried unanimously. Motion by Neumann, to turn over the matter of the maintenance bond to the City Attorney; the City Attorney will meet with the Kenco Construction attorney in an attempt to resolve the matter; motion amended and seconded by Wilharber, that should the matter not be resolved, the 1989 contractors license for Kenco Construction will not be renewed in the City of Centerville, effective January 1, 1989, motion carried unanimously. City Clerk noted that Parent requirements discussed at meeting. Construction the November has complied to all 21, 1988 City Council John Stewart, City Engineer noted that the water system appears to be up and operating normally. Des Englund, 7081 Brian Drive, noted that the blacktop on Brian Drive in Hardwood Ponds appears to be higher than the curb. In response, it was noted that Brian Drive has been accepted by the City, and that if there were problems on the street it would have to be taken care of by the developer. The developer has a one year maintenance bond with the City. Carol Pelton, Park and Recreation Committee Chairperson advised that it is probable that the additional $3,000 in grant monies for the skating rinks will be received by December 29, 1988. She also noted that the heating contractor has begun work on the building and that skating is expected to be open beginning January 1, 1989. CC Meeting Minutes page four December 14, 1988 Stewart, City Engineer, noted that it would be advisable for the City to begin a maintenance program for the City with regard to the City~s storm sewer system. He noted that some of the current storm sewers are up to one half full. He noted that cleaning of storm sewers would be more costly than sanitary sewers. Stewart advised that late spring and early summer would be the most desirable times to clean the storm sewers. Motion by Wilharber, second by Neumann to direct the City Engineer to prepare a cost estimate for the cleaning of municipal storm sewers for purposes of future budget processing, motion carried unanimously. Council member Wilharber noted that the new park building on Central Park should be secure so kids or vandals can not enter unsupervised. He also noted that there appears to be alot of trash around the building from contractors. Motion by Wilharber, second by Neumann to adopt Resolution #88-74 to replace past Park and Recreation Committee Bylaws Resolution III, motion carried unanimously. Motion by Neumann, second by Ordinance #22-B as proposed with Section 5. Compensation: Now reads: 5.02 Subject 1794.25, . . . ; Amend to read: 5.02 Subject 179A.25,... ; motion carried unanimously. Wilharber to adopt Personnel the amendment as follows: to Minnesota Statutes, Section to Minnesota Statutes, Section Motion by Wilharber, second by Fritchie to adopt Resolution #88- 75 City policy regarding City Planner contacts, motion carried unanimously. Motion by Fritchie, second by Neumann to request that Police Chief Dean Campbell supply to the Centerville City Council a breakdown of what the specific calls were to the Waterworks Bar and Gregg's Centerville Lounge in 1988, motion carried unanimously. Carol Pelton, 7178 Mill Road, noted that the City may want to contact other cities for cases on how and why liquor licenses in their cities have been initiated. Motion by Wilharber, second by Neumann to amend City Council meeting minutes page 5, paragraph 6 to grant the liquor licenses for Gregg's Centerville Lounge for 1989 through December 31, CC Meeting Minutes page five December 14, 1988 1989, to be reviewed March 31, 1989; Clerk is directed to write a letter to Gregg Weiss owner of Gregg's Centerville Lounge to advise him of the March 31, 1989 review, motion carried unanimously. Motion by Fritchie, second by Neumann to extend the fill removal deadline for 7007 20th Avenue South until such time that the City receives a response from the DNR regarding the property owners concerns, motion carried unanimously. Motion by Wilharber, second by Fritchie to approve the 1989 budget, motion carried unanimously. A copy of the budget is attached to and made a part of these minutes. Council member Wilharber presented a list of City Council strives and accomplishments within the last eight years. Motion by Wilharber, second by Neumann to accept the list of accomplishments as presented and that this list shall be attached to and made a part of this meetings minutes, motion carried unanimously. Mayor L'Allier recognized the efforts of Dennis Zerwas in putting together the video taping of City Council meeting minutes. Zerwas noted that the City now has $10,000 worth of video equipment. He noted that many types of information could be put on the cable channel. It was his suggestion that the City attempt to find a student who be interested in taking over the taping of the meetings and that funding of this student could be through the municipal access funds provided by the Cable Commission. Zerwas recommended that the Council try to locate and obtain a 20 minute power source to retain City information on the cable channel in the event of power outages or surges. Des Englund, 7081 Brian Drive, noted that due to the addition of City office equipment in the meeting room, the fire department can no longer be accommodated for some of their meetings. Englund noted that the fire department has made arrangements with the Centennial School District to hold some of its meetings at the Centerville Elementary School. He also advised that the City may see a reduction in the amount of utility contribution by the Fire Commission with regard to use of the City Hall building. City Clerk noted that she discussed the "scaffolding" on the Cellular I tower with the Building Inspector. He contacted Cellular I and has advised the Clerk that it appears that the "scaffolding" is in no violation to City ordinance, that it appears the "scaffolding" has been up for at least three years, CC Meeting Minutes page six December 14, 1988 and that Cellular I advises that the platform is needed for the safety of the maintenance workers on the tower. Motion by Wilharber, second by Fritchie to direct the Clerk to write a letter to Cellular I to inquire how secure the platform is, to address the City's concern for unsightliness, to inquire what the platform actual is and what are Cellular I's plans for it; Clerk will also review the original MCI/Centerville Special Use Permit, motion carried unanimously. PETITIONS AND COMPLAINTS Council member Neumann noted that the street light in Royal Meadows is still out. NEW BUSINESS Motion by Fritchie, second by Neumann to table the proposed change in collection of building permit fees by Bohanan Homes until such time that the developer would be present at the meeting, motion carried unanimously. Motion by Fritchie, second by Wilharber to accept Newsletter #88- 4 with the following changes: -page three: recycling dates be verified through Lake Sanitation; -page four: change Senior Citizen utility billings to sewer billings, motion carried unanimously. George Haberman, 7288 Mill Road, asked that the recycling continue twice per month through December. Motion by Wilharber, second by Neumann that per Ordinance #6 and #6-A, and recognizing the abatement letter sent to 7121 Main Street regarding debris/garbage at the rental property of 7105 Main Street dated December 8, 1988, if the said abatement is not resolved by December 29, 1988, on December 30, 1988 the City staff will make the necessary arrangements with Lake Sanitation to have the nuisance (debris/garbage) removed from the property at 7105 Main Street; a police officer will be present to prevent any disruptions of the removal; a copy of this motion will be forwarded to the property owner, motion carried unanimously. City Clerk will check to see if a warrant is needed. Motion by Wilharber, second by Neumann to ask the advise of the City Attorney as to what the City should direct Lake Sanitation to do if the garbage is left out at the curb of any property on garbage pick up day, motion carried unanimously. Motion by Neumann, second by Fritchie to amend Ordinance #1 to CC Meeting Minutes page seven December 14, 1988 require that owners of apartment buildings with more than two units shall have a bin on said premises, the size/capacity to be determined by the garbage collection contractor; contingent upon City Attorney review, motion carried unanimously. Motion by Neumann~ second by Wilharber to approve a permit to the Anoka County 4-H Shooting Sports for a Target Range Permit for pellet rifles and pellet pistols, with a disclaimer releasing the City of Centerville from any liability; contingent upon City Attorney review, motion carried unanimously. Motion by Wilharber, second by Fritchie that per the recommendation of the Park and Recreation Committee, to approve the appointments of Dan Kupfer, 1761 Center Street and Lisa Smith, 6936 Ivy Court to the Park and Recreation Committee through January 31, 1989, motion carried unanimously. Motion by Neumann, second by Wilharber that per the recommendation of the Park and Recreation Committee to approve the hiring of Jeremy Ardvison, Chad Liebel, and David Chu as rink attendants for the 1988-1989 skating season, motion carried unanimously. Discussion of proposed swapping of snow plowing of some City streets with Lino Lakes. The proposal was initiated by the City of Lino Lakes. The streets to be swapped are Mound Trail and Mill Road north of Peltier Lake Drive (in Centerville) for LaMotte Drive and the streets in Lakeview Place (in Lino Lakes). Concerns expressed by the Council were: -difference in mailbox replacement policies, -question of how to handle complaints, -time frame of the plowing of the streets, -Lakeview Place (development in Lino Lakes) streets only have one lift and have not been accepted by Lino Lakes, -City liability on Lino Lakes streets, -City Attorney recommendation that Centerville obtain a written agreement with Lino Lakes, -City Attorney recommendation that Lino Lakes obtain for Centerville a release of liability from the developer of Lakeview Place. Motion by Wilharber, second by Fritchie that -the City of Centerville will not swap snow plowing of City streets with Lino Lakes; -the City of Centerville will plow only their own streets; -the City of Centerville will turn around on LaMotte Drive at the Central Park entrance; -the City of Centerville will consider a swap of the end of Mound Trail in Lino Lakes for the section of Mill Road north of Peltier Lake Drive, CC Meeting Minutes page eight December 14, 1988 motion carried unanimously. Motion by Wilharber, second by Fritchie to table discussion of the request for a street light at the east end of Heritage Street until the City survey is available for consideration of the street lighting in the City as a whole, and until the weather would better accommodate installation of street lights, motion carried unanimously. Motion by Wilharber, second by Fritchie of a dictating machine at a cost of motion carried unanimously. to approve the purchase $265 for City office use, Motion by Fritchie, second by Wilharber to approve release of building permit information to the Construction Bulletin, costs incurred by the City for issuance of the information is to be paid by the Construction Bulletin, motion carried unanimously. Mayor L'Allier thanked the future City Council members for their attendance at the meeting. George Haberman, 7188 Mill Road, inquired as to whether a new ordinance has been written regarding the moratorium on the pole buildings in commercial and industrial districts. Clerk advised that the Comprehensive Plan Planning Committee is working on a recommendation for a City ordinance or ordinance amendment regarding pole type buildings. Haberman also inquired about ordinances regarding spring weight restrictions. Clerk noted that she would review the weight restriction ordinance and get back to Mr. Haberman. Motion by Wilharber, second by Neumann to make the current payment of claims, motion carried unanimously. Motion by Wilharber, second motion carried unanimously. by Neumann to adjourn the meeting, Meeting adjourned at 10:40 p.m. Respectfully submitted, z~ 1J(~L4~ Tamara M. Miltz-Miller Clerk/Administrator /. 1989 BVDGET APPROVED DECEMBER 14, 1988 ! DEPARrMENT , Revenut::s: Tax ~evy Home~tead SUbtote' 1 Lice ses/ Pe,rmi ts LGA i F inels To~*~4' I I Expendes: Gen.j Gov rt SJ'lary Leg. Exp. Exe . Salary Fin.1 Adm. Ass~ssor Aud~t Leg.l Fees p &iZ CEDtF Gen~ Maint. Utilities Ins~rance Ele~tions Planner PUbli~ Safety: Pol ce Fir Dist. Ani al Buiilding Insp. Civlil Defense I I PUbl~' c Works: Ad in, Maint, igns Stz1eet Lights Caaital Imp. Ftund Bu~lding Fund Loqg Term l1aint. Reireation Sp cial Projects und ' COrbt. Fund 147,432 57.334 204,766 40,000 37,941 10,000 9.000 301,707 3,000 7,000 2,000 51,000 2,590 4,300 13,000 2,030 600 8,000 1,000 4,500 o 1,000 67,500 26,000 600 18,800 1,100 21,500 10,000 7,000 5,000 24,000 14,400 2,600 3,187 3o~ 107 -~ .~-.,---~ --~ --.. --:- I Ifee 88 Over the past few years, the present City Council has been criticized for a number of things, it was either we weren't doing anything to we doing to much or not listen- ing to the people to listening to only the squeaky wheel types. The council has not been able to satisfy all the people all the time and most likely future councils will not be able to please all the people all the time either. The important thing is to look for the future of the city. Some of the accomplishments or strives may for the future are addressed below for historical purposes of accomplishments of the outgoing council. 1. Water, city: A start has been made within the City for its own water system. This will assist in regards to ground water problems and/or overtaxing the present ground water usage for other older homes in the city. 2. Water hydrants: A problem for rural type areas is the available of water for fire protection with the water system started, we will be better able to serve the needs of the city and adjoining cities with a faster means of fighting fires, no matter what time of the year it is. 3. Roads: New City roads and roads that have to be reconstructed are now have to be rated for seven tons in addition we have added the requirement for geo- textile fabric within the surface of the roads. 4. Curbs, cement: New additions now have to have curbs made of concrete rather than asphalt. This makes for better drainage, last longer are not as easy to break up and look much better for a development. S. Pole Buildings: Ordiance against pole type buildings for business, which will help the tax base. 6. Newsletter: A newsletter every four months has been started this past year in order to keep the residents informed more of things happening and/or hap- pened within the city. 7. Liasion: A rotating liaison with Plan~ing & Zoning Commision, Park & Recreation Commission, Economic Development Committee has been established over the past few years and has had each council member attend these metings and then report back to the council. This worked good in a number of ways both for the commisions and also the council. 8. Employee Review Procedure: Was' established in 1986 by the undersigned and now the c~uncil has gone even further by providing an ordiance which is being reviewed by the lawyer prior to being voted upon. 9. Numerous ordiances have been totally rewritten, revised and or corrected. This is a ever changing item and what may be correct today will change with dif- ferent laws tomorrow. The number of ordiances which have been affected over the last eight years alone are ~6 10. Planner, City: ~e city by using Community Block Grant funding at no cost to the city has this past year been able to hire a planner to assist in future planning for the city. 11. Computer: The city has become somewhat automated with the addition of a computer in 1987, this has assisted very much and time saving rather than just a electric typewriter (no memory). 12. Comprenhensive Plan: We establisted a comprehensive plan in 1982 and since that time we have had it updated within the past year. 13. Economic Development Committee: Has been established within the past few years and is working for the future also. 14. Assement manual: Prior to this year, the city did not have a adequate way of establishing assements for city improvements. We now have a assement manual in place to take care of future problems. . . . 15. Fire District: The fire district had been started and has continuted to grow, it has and will continue to have growing pains, but it was and is a way to better serve the cities it supports. 16. Flood Plain Information / Plans: Information meetings have been held with residents, DNR, Watershed and adjoining communities in regards to flood plain and water shed problems. 17. City Cable: The capability to serve the residents with city information over the city cable (Channel 16) station has been started and due to prior to this time of finding volunteers to assist the city staff has been unable to fully utilize its potential, it may now be a way that residents may be able to be kept more aware of the city actions. Council meetings are now going to be taped and televised for the information for all city residents who subscribe to cable to wateh and be better informed concerning council meetings. 18. Buried cable services: New developments now have to have buried elec- trical, telephone and TV cable, this makes for a better appearance in the city. 19. Comparable worth: The city is working for a compatable comparable worth for its present and future employees. 20. Engineer liasion: This past year has also seen a councilmembers (2) liasion with the city engineer to work out problems and/or questions that the city has or has had. 21. Historical ~ommittee: This has been recently established and future progress should be made in this area also. 22. Budget: Improvements have been within the city budget for planning for the future, erasing deficits and attempting to establish a slight reserve for the city. 23. Snow Plow Truck: We have purchased a more up todate snow plow truck with a side wing to take care of city plowing ne~ds. 24. Sidewalks: The city has installed sidewalks around the city hall with handicapped ramps and improved the city parking lot both at the end of Sorel St and also at City hall at very little cost to the city by utilizing Government Block Grant Funding. 25. Tax Base: The present taxing system de4Uction for the next two years 1989 & 1990 have been established by the present 'council. Reason is that you pay the previous year in the following year. 26. Industrial & Commerical Developments: Many new requirements for dev- elopers have been established in regards to landscaping, types of buildings, etc for the city. 27. Road Maintenance Program: ~A road maintenance upkeep fund was started in 1985 in order to start a dedicated program of sealcoating, sweeping, fixing potholes, etc, where in the past, no funding was programmed for this area. 28. Street Naming Committe: Was established during this time period. 29. City Installed Improvements: The city council is presently working on a ordiance for city installed improvements, this will protect the city in years to come, rather than maybe having a developer ~ put in the best improvements, i.e., sewer, water, roads, etc. \~\ (q(t.4 gppra 30. City Sidewalks: Concrete sidewalks are now going to be installed on new additions on arterial streets. 31. Tax Increment Financing: This was a totally new venture that was started in 1987. 32. Recycling: The recyling effort has been started and Centerville was the first city in Anoka County to have a curbside recyling effort with the fine support of Lake Sanitation. 33. New City Engineer: Was picked from a multi selection of applicants a few years ago. 34. Senior Citizen Sewer Reduction Rate: A deduction is provided senior citizens in the city who are on the city sewer system. 35. Building Fund: A building fund has been established this past year in order to provide better facilities for city operations in the future without having to have a special assement in the future for a long needed better facility. tI . ~ 36. Park Building & Skating Rink: A new park building and skating rink is presently being developed right now, which has taken a number of years to totally put together. 37. Park Dedication Fee: The park dedication fee has been increased from $50 to $400 dollars per new homes in Centerville in order to better support the park program. 38. Central Park / Mini-Parks: These have been improved and developed over the past few years and by the budgeting and planning for the future, these parks should continue to grow. But, more important funding is there to keep them up. 39. Police Liasion: The police liasion has been established with Lino Lakes after investigating other types of police protection, either by looking at our own police department and/or other agencies serving the city. This police liasion should keep the lines of communication open between the two cities and better serve the city residents. 40. Anoka County Chamber of Commerece: A few years we joined the Anoka County Chamber of Commerce, this will in the future, serve the ci~y and residents in proper growth and knowledge about our city being spread thruoutq~~k~ c~nty, but other counties and the state also. ~_. _ _ ~~~~ 4/, ~ ~~"~ir~ fJ~ - 6~,.. -----zc.- /~ All of the accomplishments were done with many meetidgs, a multi-number of personnel from all facets of City Operations, council, P&Z, P&R, con- sultants, lawyers, planners, engineers and volunteers. Th'is listing was put together to inform City residents, that we did serve the City to the best of our abilities. ~ ;(,y~~.~~ ~ ~:-::-..-"'~ Leon L'Allier Mayor Tom Wilharber Councilmember Carol Fritchie - Councilmember ~- Pursuant to due call and notice thereof, the City Council of the City of Centerville held a special meeting on December 12, 1988 at City Hall. The purpose of the meeting was to discuss pending litigation of residents regarding the 1987 Street Reconstruction Project. Mayor L'Allier called the meeting to order at 6:00 p.m. Present: Fritchie, Wilharber, Burgstahler and Neumann. John Burke, of Burke and Hawkins, was present to discuss the case. Burke advised that the case is in pre-trial discovery stage. He advised that written questions and interrogatories have been sent to Felix Manila, the attorney for the residents. Burke advised that the judge for the case is concerned regarding the cost of the case. He advised that the judge would like to see, by January 16, an economical plan to litigate the case. He also advised that all appraisal work should be complete by May 1, 1989. It was the recommendation of Burke, that the City Council authorize Burke and Hawkins, City Attorney's, to obtain an appraisal firm to do appraisals for the case. He advised that Burke and Hawkins would try to come up with a mutually agreed upon procedure, as recommended by the judge, and would come back to the City Council after the appraisals were complete. Council member Wilharber noted that as of January 1, 1989, three new Council members will be representing the City. He advised that two of those Council members appear to be involved in this litigation against the City. Wilharber questioned their participation in this suit. Burke advised that the two City Council members involved in the litigation would be excluded as City representatives with regard to taking part in or discussing matters regarding the suit, per Minnesota State Statutes. Burke advised that with regard to the determination of parcels to be appraised. a decision of which parcels to use would be made by the City Attorney, the City Engineer, and the hired Appraiser. Burke noted that the issue in this case is, "Was there an increase in property values with the 1987 Road Reconstruction Project." Motion by Wilharber, second by Fritchie, that based upon the recommendation of City Attorney, John Burke, of Burke and Hawkins, Attorney's-at-Law, that the City of Centerville will contract with Bjorklund, Carufel and Lachenmayer, Inc. (B. C. L. Appraisals, Inc.), to make the required appraisals in the 1987 Street Reconstruction litigation case, motion carried unanimously. Motion by Wilharber, second by Burgstahler, to adjourn the meeting, motion carried unanimously. Meeting adjourned at 6:55 p.m. Respectfully submitted, Tamara M. Miltz-Miller, City Clerk/Administrator tr~ 'fY{- 'IJ}~ VJ;J4 SPECIAL MEETING OF THE CITY COUNCIL December 12, 1988 6:00 p.m. This will be a Closed Meeting and not be open to the public. The purpose of the meeting will be'do discuss litigation against the City with the City Attorney. RECEIPTS AND DISBURSh~ENTS - DECEMB~R 1 - 14, 1988 BALANCE IN GENERAL FUND AS OF DECEMBER 1, 1988 RECEIPTS Anoka County Treasurer - 2nd half of 1988 Tax Settlement Heating & Cooling Two - Heating Permit # 33 - 7156 Brian Dr. Rosemary Barett - Fee for lot split 1st State Bank of.Hugo - Nov. interest on General Fund Checking account Heating & Cooling Two - Heating Permit #34 - 7149 Brian Dr. Plumbing Service Center - Water Meter deposit - 7112 Brian Dr. Title Ins. Co. of Mn. - 2 Assessment Searches Plumbing Service Center - P1mbg. Permit #46 - 7156 Brian Dr. North Central Suburban Cable Comm. Centerville's share of Municipal Access Refund Carpenter Homes - Contractors License Carpenter Homes - Bldg. Permit #88-70 1776 Steven Lane League of Mn. Cities Insurance Trust 1988 Dividend Bohanon Homes - Bldg. Permit #88-71 1818 Prairie Dr. & Water Meter Deposit Bohanon Homes - Bldg. Permit #88-72 1829 Prairie Dr. & Water Meter deposit Consumers - 3rd qtr. sewer charges Plumbing Service Center - Plmbg. Permit #47 - 7149 Brian Dr. Thomas Woeltge - Heating Permit #35 1729 Center St. Trippel's Market - Non-Intoxicating Liquor License & Cigarette License Corner Express - Non-Intoxicating Liquor License & Cigarette License Liberty Escrow Services Inc. - Water Assessment payoff - Lot 2,Block 2 L'Al1ier Estates T C'S Liquor - Cigarette & Off Sale Liquor Licenses prorated for Nov. & Dec. State of Minnesota - Hockey Rink Grant $127,216.91 $ 35.50 $ 21.44 $ 854.78 $ 35.50 $ 165.00 $ 12.00 $ 51.00 $ 411.00 $ 2.5.00 $ 3,286.68 $ 645.00 $ ),175.73 $ ),183.65 $ 295.10 $ .56.00 $ )0 . 50 $ 2.5.00 $ 25.00 $ 1,075.52 $ 19.17 $ 9,000.00 $ 8),512.94 ~149,645.48 $233,158.42 RECEIPTS AND DISBURSEMENTS DECEMBER 1 - 14, 1988 PAGE TWO DISBURSEMENTS - (Checks #2524 - 2560) City of Lino Lakes - 4th qtr. 1988 balance of Police Contract Carol Fritchie - Dec. Council salary Bob Burgstahler - Dec. Council salary $50.00 - Medicare Tax ($.73) Walter Neumann - Dec. Council Salary $50.00 - Medicare Tax. ($.73) Tom Wilharber -Dec. Council Salary $ $50.00 - Fed. Tax. ($5.00)-Medicare($.73) Leon R. L'Allier - Dec. Council salary $ Orville Hughes - Nov. Maintenance salary $ Milage & Supplies Jerome Hughes - Nov. Maintenance salary $ Dale Larson - Nov. Maintenance salary $ Park Maintenance -$29.25 Roger Bacon -MunicipalWater-.lVla.intenance $ salary ~lO-20 thru 12-2-88 Business Records Corp, Mn. - Minute Book $ Paper Wheeler Hardware Co. - Materials for $ Rink Project Building Norwest Bank, Mn. - Refund of funds $ paid in error to Centerville on coupon paid out by Norwest Bank Interstate Lumber Co. - Materials for Rink Project Building Earl F. Anderson & Assoc. Inc. - Barricades for Streets International Office Systems - Annual Maintenance & excess copies Press Publications - November Legals Rivard Electric Co. - 2 light tubes Granger's Inc. - 106.7 gal. Diesel Fuel and Socket Set Hugo Feed Mill - Maintenance supplies $ Public Works & Municipal Water Dept. Menards - Lumber for City Hall cabinet $ & supplies for Public Works Feed Rite Controls Inc. - Sodium solution $ & container deposit League of Mn. Cities - 2 subscriptions $ to Mn. Cities Magazine for P & Z Comm. BFI Portable Services - restroom rental $ 11-25 - 12-22-88 (Ballfie~d) $ 14,043.50 $ $ $ 50.00 49.27 49.27 44.27 1.50.00 694.38 439.91 304.46 19.5.87 32.40 3,86.5.7.5 14.5.00 $ $ $ $ * 3,457.02 507 . 00 49.23 56.4.5 11.00 168.05 192.71 200.67 54.00 30.00 74.00 RECEIPTS AND DISBURSEMENTS DECEMBER 1 - 14, 1988 PAGE THREE DISBURSEMENTS CONTINUED Dan Tourville - Mowing & trimming ball $ ~arks & grading park parking lot for 1988 (Park Maintenance Fund) Emerald Office Supply - File folders, $ Clip boards, sheet protectors & Misc. Emergency Apparatus Maintenance Inc. - $ Truck repair - labor & parts LeRoy J. Houle Contracting - Set light $ poles on cement stands & adjust lights for Rink Project Anoka Electric Coop. - 6 street lights $ AT & T - Long Distance calls $ Metropolitan Waste Control Commission $ November, ()) SAC permit fees Trippel's Mkt. - paper cups, coffee filter$ Tom Wilharber - Labels & listings for $ 4th qtr. sewer billing, Dec. newsletter & City Questionnaire Greater Anoka County Humane Society $ November Animal Control Metropolitan Waste Control Commission $ -January Sewer Service Charge Anoka County Farm Service - Gasoline $ fQr Centennial Fire District Northern States Power Co. - Elect. Utils $ Street Lights Telephone Transfer from Gen. Fund to j Petty Cash Checking Account BALANCE IN GENERAL FUND AS OF DECEMBER- 1-4, 1988 660.00 9.5.)9 94.0 J 420.00 )1. 55 7.)1 1 , 6) J . 50 4.29 70.00 50.00 2,548.46 507.42 416.49 100.00 j 31 J 502 . 65 $201,6.55.77 RECEIPTS AND DISBURSEMENTS - NOVEMBER 22 - 30, 1988 BALANCE IN GENERAL FUND AS OF NOVEMBER 22, 1988 RECEIPTS Universal Title Co.- Assessment search Kent Roessler & Richard Tkaczik - Center Oaks II Additional costs Northwest Title - Water assessment payoff 7185 Clear Ridge Charter Title Co. - Water assessment payoff - Lot_II Blk 1, L'Allier Estates Swenson Heating & Air Cond. - Contractors License -$25.00 & heating permit #32 - $50.50 Crosstown Plumbing Inc. - Plmbg. permit Clyde E. Fish Realty - Copies of zoning map & Appendix B Treas, Anoka County - October Fines Consumers - 3rd. qtr. sewer charges Transfer into General Fund Short St. Sewer Extension Account from SA#10-3l239 Transfer into General Fund Park monies from SA#IO- 31239 Transfer into General Fund Municipal Water Account from SA#10-31239 DISBURSEMENTS - (Checks #2513 - 2523) Midwest Gas - Gas Utilities: - Hall - $110.18 - Garage - $102.42 Postmaster - Stamps for Office -$25.00 Stamps for Utility billing 4th qtr. Dick Garley - (4) carb cutter blades for Rink Project Riteway Construction Co. - 14 yds Class 5 for Water Tower Rd. Viking Electric - Supplies for Rink Project building U.S. West - Hall phone Tamara M. Miltz-Miller - Nov. salary and milage Beverly Hughes - Nov. salary, milage & office supplies Mavis Solheid - Nov. salary & milage Public Employees Retirement Association November PERA Contribution 1st State Bank of Hugo - 4th qtr. Nov. Fed. Soc. Sec. & Medicare Tax Deposit Transfer from General Fund 1987 street monies into CD#13374 & #13372 Transfer from General Fund 1987 street monies into CD#13372 * - . 6.00 4,000.00 $ 1,075.52 $ 1,075..52 $ 7.5.50 $ 61.00 $ 6.2.5 $ 1,040.73 $ 369.00 $10,000.09 $ .5,215.73 j96,ooo.oO -$ 212.60 $ 82.00 $ 24.00 $ 40.60 $ 67.14 * 47.31 1,594.44 $ 566 . 62 $ 496.86 $ 449.13 $ 1,398.16 $75,41.5.93 ~18l,766.69 BALANCE IN GENERAL FUND AS OF NOVEMBER JO, 1988 $226,749.17 .$118,925.25 $34.5,674.42 ,$262,161.48 $ 8),512.94 Pursuant to due call and notice thereof, the City Council of the City of Centerville held a public hearing on November 21, 1988 at City Hall. The purpose of the hearing was to hear all persons regarding the repeal of Ordinance #33 (Flood Plain) and adoption of Ordinance #33-A (Flood Plain revision). Mayor L'Allier called the hearing to order at 7:03 p.m. Present: Fritchie, Wilharber, Burgstahler, Neumann. It was noted that it would be the City's responsibility to prosecute violations to the Ordinance. Possible amendments were discussed: Section 2.817 - Amend to: Flood Frin~e - that portion of the flood plain outside of the floodway. That area of land encompassed between 100 and 500 year flood frequency. Flood fringe is synonymous with the term "floodway fringe" used in the Flood Insurance Study for the City of Centerville. Section 2.820 - Amend to: Floodwav - the bed of a wetland or lake and the channel of a watercourse and those portions of the adjoining flood plain which are reasonably required to carry or store the regional flood discharge. Those lands covered by the 100 year flood. Motion by Wilharber, second by Burgstahler to adjourn, motion carried unanimously. Hearing adjourned 7:16 p.m. Pursuant to due call and notice thereof, the City Council of the City of Centerville held their regular meeting on November 21, 1988 at City Hall. Mayor L'Allier called the meeting to order at 7:17 p.m. Present: Fritchie, Wilharber, Burgstahler, Neumann. Motion by Burgstahler, second by Wilharber to accept the minutes of the October 18, 1988 meeting, motion carried unanimously. Motion by Wilharber, second by Burgstahler to accept the minutes of the October 24, 1988 meeting, motion carried unanimously. Motion by Neumann, second by Fritchie to accept the minutes of the November 9, 1988 meeting, motion carried unanimously. OLD BUSINESS Motion by Burgstahler, second by Wilharber to direct the Clerk to write a letter to Kent Roessler of Kenco Construction to inform him that the City is still waiting the $55,120 maintenance bond and that he should obtain the necessary easement for Station #3; in view of all of the circumstances that surround the details of Center Oaks II, if the above is not taken care of by December 14, 1988, the City of Centerville will reconsider Kenco Minutes CC page two November 21, 1988 Construction's contractors license to operate within the City, aye; Wilharber, L~Allier, Neumann, Burgstahler; nay: Fritchie. John Stewart, City Engineer, advised that Lift Station #3 has been rewired to single phase pumps. Motion by Burgstahler, second by Wilharber to authorize the City Clerk to work with the City Attorney to draw on Letter of Credit #220 with the City of Centerville for the L'Allier Estates II development in the amount of $13,237.50, -if by November 28, 1988 the City has not received either a maintenance bond in the amount of $37,460 or written assurance from Gerry Parent and Alan Boeke (Parent's insurance agent) that said bond will be issued, and -if the City has not received a check from Parent to cover boulevard trees and the remaining items on the City Engineers punch list in an amount equal to 150% of the value of said items, -it is estimated that the trees will cost approximately $30.00 each, and the City Public Works Director will go out to the development to determine which lots are wooded; -the City will waive the requirement of boulevard trees on the wooded lots in the L'Allier Estates II development; if all of the above are received by the City by the November 28, 1988 deadline, Letter of Credit #220 will be allowed to expire on November 30, 1988, motion carried unanimously. Motion by Burgstahler, second by Neumann to waive quarterly sewer billings for the Central Park building, motion carried unanimously. Discussion of the Central Park building. Gerry LeTendre, Park and Recreation Committee member noted that to finish the floor and the rough in plumbing it would require an additional $3,000. He felt that some of the payments could be put off until January 1, 1989, and that at that time monies could be borrowed by the Park from the 1989 Park budget monies, until July 1989 when fund raisers could be initiated to replace the 1989 Park budget monies spent on the Central Park building. Carol Pelton, Park and Recreation Chairperson, advised that the City would receive the $12,000 grant monies before December 31, 1988 and in one lump sum. Motion by Wilharber, second by Burgstahler that contingent upon receiving the $12,000 grant monies "in hand", the Park and Recreation Committee will be given approval to go ahead with Minu.tes CC page three November 21, 1988 inaide cement work and rough in plumbing not to exceed $3,000, motion carried unanimously. Discussion of Park and Recreation Committee expenditure policy. Council member Burgstahler noted that the Committee should not spend monies that are not in the dollar amount of the line item on the budget unless approved by the City Council. Council member Neumann noted the remarkable job of all of the volunteers. He also noted that at first the Council was told that no building would go up, second they were informed that part of the building would go up this winter, and now the entire building will go up. He felt that no party should go out and spend monies that they are not in hand. Motion by Neumann, second by Fritchie to adopt Resolution #88-71 outlining expenditures of all City departments and agencies, motion carried unanimously. Motion by Burgstahler, second by Neumann to repeal Ordinance #33 (Flood Plain) and adopt Ordinance #33-A (Flood Plain revision) contingent upon City Attorney and DNR review, and with the following amendments: Section 2.817 - Amend to: Flood Frin~e - that portion of the flood plain outside of the floodway. That area of land encompassed between 100 and 500 year flood frequency. Flood fringe is synonymous with the term "floodway fringe" used in the Flood Insurance Study for the City of Centerville. Section 2.820 - Amend to: Floodway - the bed of a wetland or lake and the channel of a watercourse and those portions of the adjoining flood plain which are reasonably required to carry or store the regional flood discharge. Those lands covered by the 100 year flood. motion carried unanimously. Motion by Burgstahler, second by Wilharber to direct the Clerk to draft a letter to be sent out to property owners in the flood plain, with a response request so that interest in the project can be determined, motion carried unanimously. Motion by Wilharber, second by Fritchie to meet at 6:30 p.m. at City Hall on December 14, 1988 to review and approve the final budget for 1989, motion carried unanimously. Minutes CC page four November 21, 1988 Motion by Burgstahler, second by Neumann to reque6t a meeting of the current City Council members, future City Council members and the Centerville Centennial Fire District Commission members, to be held December 20, 1988, 7:00 p.m. at City Hall; the purpose of the meeting will be to discuss the Centennial Fire District and Station ~3, motion carried unanimously. Motion by Wilharber, second by Fritchie to appoint Richard Daschel as Alternate Fire Commission Member through December 31, 1989, motion carried unanimously. Clerk noted that a Centerville resident has come forward to volunteer to work on the Anoka County Light Rail Transit (LRT) Committee, but that Clerk has been having difficulty getting an answer from Anoka County as to whether Centerville can still participate. Carol Pelton, 7178 Mill Road advised that she would be attending the November 29, 1988 informational LRT meeting. Motion by Burgstahler, second by Fritchie to table discussion of LRT until such time that addition information is available, motion carried unanimously. Motion by Burgstahler, second by Fritchie to amend the following City Council meeting minutes: -August 23, 1988 - page one, paragraph one _ amend "Lindquist" to "Lindgren", -September 28, 1988 - page five, paragraph four now reads: It.. .left up to the Planning and Zoning Commission to come back...It amended to read: ".. . left up to the Park and Recreation Committee..." motion carried unanimously. Motion by Burgstahler, second by Neumann to accept the draft personnel ordinance, contingent upon City Attorney review, and except for the vacation portion; the Council will return to discuss employee vacations after Clerk has gathered information from other cities as to what their policies are, motion carried unanimously. Council member Neumann noted that grates have been put on the sewer openings. He also expressed concern over dangerous breeds of dogs within the City. Clerk will research whether the recent legislation on Pit Bull regulations was a local Minneapolis action or a new State Statute. Council member Wilharber noted that Cable Channel 16 is up and that Dennis Zerwas and the City employees should be commended for their efforts. He also noted that Zerwas will be taping the December 14, 1988 meeting, but that the first live meeting will Minutes CC page five November 21~ 1988 be December 28, 1988. Motion by Wilharber, second by Fritchie to direct the Clerk to write a letter to Mary Ayde of Lake Sanitation to: -thank her for the work she has done and is doing for the City of Centerville with regard to waste management, -ask her to check with Anoka County for options with regard to possible free pails with wheels or bins with wheels for residents for waste pick up (preferably bins versus pails) , -ask her to respond to the possibility of reduced rates for residents who recycle and the possibility of a lottery type program for recycling participants, if the City receives a reply before the next newsletter goes out, this information will be included in the newsletter, motion carried unanimously. Council member Fritchie noted that there are many cars on properties that are not being used. Mayor L'Allier advised that City ordinance defines a junk car as non-operational or unlicensed. Clerk noted that if specific addresses are given to the City, the City can respond by writing a nuisance abatement letter to the property owners. Motion by Burgstahler, second by Fritchie to direct the Clerk to research other cities to see what they do with regard to exotic dance, motion carried unanimously. It was noted that the 1950 Studebaker has been returned to the City and the transfer of license is in process. Motion by Wilharber, second by Burgstahler to adopt Resolution #88-72 accepting the proposed Northern State Power easement for the vacated portion of Westview Street, contingent upon City Engineer and City Attorney review, motion carried unanimously. NEW BUSINESS Motion by Wilharber, second by Burgstahler to grant the following licenses for Gregg's Centerville Lounge through March 31, 1989: -On Sale Liquor, -Off Sale Liquor, -Sunday Liquor, -Off Sale Non-Intoxicating Liquor, -Cigarette; contingent upon appropriate police approval, consultation from the City Attorney, and upon receipt of the proper paperwork from Gregg Weiss, motion carried unanimously. Motion by Burgstahler, second by Wilharber to grant the following licenses for the Centerville Waterwork's for the 1989 year: Minutes CC page six November 21, 1988 -On Sale Liquor, -Off Sale Liquor, -Sunday Liquor, -Off Sale Non-Intoxicating Liquor, -Cigarette, -Dance; contingent upon appropriate police approval, motion carried unanimously. Motion by Wilharber, second by Burgstahler to grant the following licenses for the Trio Inn for the 1989 year: -On Sale Liquor, -Off Sale Liquor, -Sunday Liquor, -Off Sale Non-Intoxicating Liquor, -Cigarette, -Dance; contingent upon appropriate police approval, motion carried unanimously. Motion by Wilharber, second by Burgstahler to grant the following license for the 1989 year: -Trippels Market -Off Sale Non-Intoxicating Liquor, -Cigarette; -Corner Express -Off Sale Non-Intoxicating Liquor, -Cigarette; -T. C."s Liquor -Off Sale Intoxicating Liquor, -Cigarette; -House of Chu -Wine, -On Sale Non-Intoxicating Liquor, -Cigarette; contingent upon appropriate police approval, motion carried unanimously. Motion by Burgstahler, second by Intoxicating Liquor License for of 1988 and for the 1989 year if carried unanimously. Wilharber to approve a Non- T.C.'s Liquor for the remainder requested and required, motion Motion by Neumann, second by Burgstahler to table discussion of "Toys For Joy" toy collection depot sponsored by the Anoka County Chamber of Commerce until October 1989; Clerk will check with the Chamber at that time to see if the project will be continued in the 1989, motion carried unanimously. Council member Neumann will look up and review the exotic animal Minutes CC page seven November 21, 1988 ordinance. PAYMENT OF CLAIMS Motion by Burgstahler, second by Neumann to make the current payment of claims, motion carried unanimously. A copy of current claims is attached to and made a part of these minutes. ADJOURN Motion by Burgstahler, second by Neumann to adjourn, motion carried unanimously. Meeting adjourned at 10:15 p.m. Respectfully submitted, :r~ YJ; 'lJJirr -'-I!j~ Tamara M. Miltz-Miller Clerk/Administrator RESOLUTION #88-71 WHEREAS, the City Council of the City of Centerville met on November 21, 1988 at City Hall, and WHEREAS, the City Council expenditures for all City commissions, and task forces, discussed the City departments, agencies, policy for committees, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CENTERVILLE, MINNESOTA REGARDING THE ABOVE NAMED CITY GROUPS: 1. Authorized to expend monies up to the limit of the approve budget. 2. Such monies as have been authorized shall be spent on line items as approved by the City Council on the approved budget. 3. Requested exceptions to #1 and #2 above, will be at the discretion of the City Council. 4. All expenditures of money over the approved budget, will be submitted to the City Council for action and/or approval. 5. In no event, will commitment of City funds, in excess of the approved budget be made without City Council approval. 6. All requests for expenditures over the authorized budget will be supported with: A. Method of financing. B. Pre-signed pledges of other documentation. Adopted by this Council this 21st day of November, 1988. k t2. ;Z>~, Mayor RECEIPTS AND DISBURSEMENTS - NOVEMBER 10 - 21, 1988 BALANCE IN GENERAL FUND AS OF NOVEMBER 10, 1988 RECEIPTS Frontier Midwest Homes - Contractors . License Corner Express - Cigarette License & O~~ Sale Non-Intoxicating License prorated for Oct. Nov. & Dec. 1988 Hart Custom Homes Inc. - Bldg. permit #88-67 - Lot3, Blk. 4 Royal Meadows Steve Hulback - Dog & Kennel license for remainder of 1988 David Walter - Reimbursement to Rink Project for electrical supplies returned Kenco Construction Co. - Bldg. permits #88-68 -7156 Brian Dr. & #88-69 - 7149 Brian Dr. & 2 water meter fees Northwest Title - assessment search National Title - assessment search Centerville Lions Club - contribution to Central Park Building Donal Opp - for 15- yds.Class 5 gravel Consumers - 3rd qtr. sewer charges DISBURSEMENTS - (Checks #2488 - 2512) Maier Stewart & Assoc. Inc. Engineering ~ees 9-25 thru 10-29, 1988 Centerville General services -$341.29 Centerville Heights services -$1,697.63 Center Oaks II services - $523.32 Municipal Water services - $1,756.53 Rehbein - 2nd Addition services - . - $11,351.'63 Burke & Hawkins - October Legal Fees General & Criminal - $1,498.65 Rehbein, Hardwood Ponds - $242.10 Center Oaks II - $110.00 1987 Road Reconstruction - $4.40 Debra Gonsior - Election Judge salary $ Mary Ann Thill - Election Judge salary $ Mary Jane Lang - Election Judge salary $ Margaret Hensel - Election Judge salary $ Joyce Dupre - Election Judge salary $ Shirley Drewlo - Election Judge salary ! Rosemary Barett - Election Judge salary Marilyn Erkenbrack - Election Judge salary $248,281.59 $ 25.00 $ 6.25 $ 2,947.33 $ 13.63 $ 100.00 $ 6,272.20 $ 6.00 $ 6.00 $ 2,500.00 $ 43.50 .$ & 864.14 .$ 12.784.05 $261,065.64 $15,670.40 $ 1,8.5.5.1.5 37.70 45.00 38.25 38.25 38.25 J8.2.5 J8.25 38.25 I I I RECEIPTS AND DISBURSEMENTS NOVEMBER 10 - 21, 1988 PAGE TWO DISBURSEMENTS CONTINUED Joan LaMotte - Election Judge salary $ Riteway Construction Co. - 5 yds Class 5 $ gravel for Water Tower Road Metropolitan Waste Control Commission $ 2,645.41 December Sewer service charge Northern States Power Co. - Elect. Utils $ Street Lights -$6.77 - Hall -$53.19 Garage -$39.05 - Lift #1 -$15.02 Lift #2 -$26.00 -Lift #3 - $10.71 Pumphouse - $1)2.43 Greater Anoka County Humane Society October Animal Control Northwest Associated Consultants Inc. Fees for October Comprehensive Plan Update - $315.00 Rehbein Subdivision - $36.20 Weber Electric, Inc. - Labor for drilling $ holes - $416.25 & Permit fee -$125.00 for Rink Project Lake Area Utility Coxracting Inc. Trenching/electrical conduit 4 hrs. ComboW/Backhoe for Rink Project Inter-State Lumber Co. - Lumber for $ 1,925.47 Rink Project building Forest Lake Ready Mix - Cement for $ ))0.00 Rink Pro j ect Leonard A. Dupre - Grading & drainage for $ 1,612.50 Hockey Rink & pipe materials Northern States Power Co. - Street Lights $ Viking Electric Supply - Supplies for $ Rfnk Project Leibel Construction - Steel doors & $ 1,974.06 windows & extra footings for Rink Project Leibel Construction Co. - Block work ~ 5.803.34 for Rink Project - Balance of $),830.66 deferred until 1-1-89 J8.25 29.00 283.17 $ $ 50.00 351.20 541.25 $ 208.00 527.07 160.00 BALANCE IN GENERAL FUND AS OF NOVEMBER ,2~, 1988 .$ 34,316.47 $226,749.17 Pursuant to due call and notice thereof, the City Council of the City of Centerville held an informational meeting on November 17, 1988 at the City Hall. The purpose of the meeting was to discuss the possibility of decreasing the flood plain area within the City of Centerville. Mayor L'Allier called the meeting to order at 7:10 p.m. Present: Wilharber, Neumann, Burgstahler. City Engineer, John Stewart, noted several points of interest with regard to this proposed project: 1. This meeting is not to promote this project, it is informational. 2. It is intented to facilitate communication between the residents involved and the City Council. 3. The 100-year flood could be caused by a downpour in Centerville or downpour and flash flood in Lino Lakes of which those waters would flow into Centerville. 4. The inability of flood waters to go underneath Main Street causing a constriction and back up of flood waters. 5. It is very important that the problem south of Main Street with regard to flood plain area not be moved to the north side of Main Street which is not in a flood plain area. 6. It is estimated that the process for revising the regulatory flood plain is two years and ten months. A detail of this time frame is attached to and made a part of these minutes. 7. It would be less expensive to have the County contribute to replacement of the culvert underneath Main Street in connection with a future Main Street improvement by the County. 8. Reduction of the flood plain is not simply a matter of putting in a larger culvert, the impact of the northern properties must be taken into consideration; the culvert should be at the right angle; stabilization of the banks riprapped; channel work and alignment also need to be taken into consideration. 9. Major dredging of the creek is not anticipated. 10. Proposed reduction of the flood plain area could also impact or benefit Lino Lakes. 11. It is possible that four culvert replacements could be involved in this project. 12. Cost of the feasibility study of this proposed project is estimated to be between $8,000 and $20,000 which is dependent on how much of the original model, from the original study in 1979, is available. 13. Until the feasibility study is complete, it is not known if the flood plain areas can be reduced. 14. Benefits to the property owners and the residents would be the elimination of flood plain insurance to some residents and also, the increased buildability of land in the flood plain which would benefit the larger property owners. Flood Plain Meeting Minutes Page Two November 17, 1988 15. Lowering of the flood plain level could be anywhere from five feet to nothing. 16. It is anticipated that the people that would benefit from the project would pay for it. Under ditch law the County is responsible to clean and make passage for the water, but the people who benefit are responsible to pay for such cleaning. 17. The DNR has advised that there may be funds available which would be of help in covering the cost for topography and staff time. 18. It is the County's responsibility to maintain the historical flow of the creek. 19. Cost differential for increase in the size of the proposed culvert under Main Street eould be absorbed by the County, the City, the DNR, or Rice Creek Watershed or it could be split among all of these agencies. 20. A culvert can be put in under Main Street with no study, but that would not solve the flood plain area problem. Brian Miller, City Engineer, greater detail the Regulatory from audience members. was also Flood Plain present to explain in and answer questions The following audience members asked questions of the proposed project: Dick Robischon - 1832 Main Street Leo Hensel - 7136 Main Street Glen Rehbein - (Owner of the Industrial Park) Cheryl Steele - 6926 Sumac Court Joe Steele - same as above Des Englund - 7081 Brian Drive Jeff Will - 1933 Center Street Dick Huber - 7087 - 20th Ave. S. (Eagle Trucking) Ted Erkenbrack - 7377 Peltier Circle Marcel Rivard - 7072 Progress Road Jerry Sundberg - 7072 Brian Drive Several audience members noted that the current culvert under Main Street at one time was a bridge. It was felt that the culvert may have caused the constriction and that the County may somehow be liable to assist the City in this project. The City Engineer will reports do exist with the culvert. contact the County to see if engineering regard to replacement of the bridge with Flood Plain Meeting Minutes Page Three November 17, 1988 Glen Rehbein felt that Lino Lakes should also monitarily participate in this project. He noted that the whole city would benefit through in an increase in tax base. He also noted that such a project may decrease the number of holding ponds required. Rehbein also expressed concern regarding the possible reaction of the Corp of Engineers to lowering the water table. John Stewart, City Engineer, felt that the Corp of Engineers may not have a problem as long as this project would not affect other properties. He noted that the Corp has jurisdiction over wildlife or wetland areas and that the City would have to replace such areas. He also noted that there are not very many areas within the City of Centerville that would be considered wetland or wildlife areas. It was noted that it may be possible to obtain a grant through the State that would possibly pick up half of the project cost up to $75,000. It was also noted that these monies would only cover construction dollars. It was estimated that approximately 35 to 50 property owners would be involved in this project and anywhere from 200 to 300 acres of land. Brian Miller, City Engineer, advised that the area to the southwest of the flood plain area did have a general study done on it in 1979, however, it was left up to the property owners to have the individual properties surveyed. The majority of this land is agricultural and as the study on this land was not as detailed it may not benefit from this proposed flood reduction project. It was suggested that the City Council contact Lino Lakes and request that they contribute monitarily in this project. However, it was also noted, that Lino Lakes may only agree to pay if they think Centerville would not do the project without them. The statement was made that Centerville cannot legally assess properties in the City of Lino Lakes. It was noted that the City Council is requesting input and/or feedback from the affected property owners as to whether they would like to commit to such a project. To initiate the project, the affected property owners will need to give the City Council some indication of their interest. Joe Steele, resident in Center Oaks II, questioned what happened with regard to the Center Oaks II development being in a flood plain area. John Stewart advised that when Maier, Stewart and Associates received the grading plan, they contacted Rice Creek Watershed who gave an elevation of 904.6 feet. From the grading plan, it appears that the house pads were all above that level. The developer took the pad elevations to mean garage pads. He Flood Plain Meeting Minutes Page Four November 17, 1988 also noted that fill had been put in on Center Oaks II that should a~ount to enough to take that area out of the flood plain. However, he advised that it is a tough and lengthy process to get the Federal Government to do this and make out the new maps. He advised that this could take as long as four years. Brian Miller advised that the reason for the length of the project in part would be because the Federal Government has other projects that take precedence over the Center Oaks II project in Centerville. For example, there are many projects that the Federal Government has that involve loss of lives, etc. Steele noted that he felt that Tkaczik and Kenco Construction Companies should pay for part of the Feasibility Study posed at this meeting. Motion by Burgstahler, second by Neumann to adjourn the meeting, motion carried unanimously. Meeting adjourned at 9:40 p.m. Respectfully submitted, !:r ~ ~lfJ~-~ji Tamara M. Miltz/Miller Clerk/Administrator TMM/bah Pursuant to due call and notice thereof, the City Council of the City of Centerville held a public hearing on November 9, 1988 at City Hall. The purpose of the hearing was to hear all persons regarding the municipal water assessment for the Hardwood Ponds Development. Mayor L~Allier called the meeting to order at 6:50 p.m. Present: Fritchie, Wilharber, Neumann. Absent: Burgstahler. No audience members were present. Motion by Wilharber, second motion carried unanimously. by Fritchie to adjourn the hearing, Hearing was adjourned at 6:51 p.m. Pursuant to due call and notice thereof, the City Council of the City of Centerville held their regular meeting on November 9, 1988 at City Hall. Mayor L'Allier called the meeting to order at 7:04 p.m. Present: Fritchie, Wilharber, Burgstahler, Neumann. Motion by Neumann, second by Wilharber to accept the minutes of the October 26, 1988 meeting, motion carried unanimously. APPEARANCES Joe Pelton, Centerville Police Liaison Chairperson was present to update the Council on the Liaison Group. Pelton presented a letter to the Council asking their approval for distribution to residents. Pelton advised that the Liaison Group members have divided the City into three parts and will be walking door to door to advocate "Crime Watch" and try to determine resident concerns. A copy of the letter is on file with the City Clerk. Motion by Burgstahler, second by Wilharber to authorize distribution of the letter presented by Joe Pelton, Centerville Police Liaison Chairperson, motion carried unanimously. Pelton also suggested that crime tips be put in the City newsletter. Pelton inquired as to the reasons why Centerville has a year round parking restriction. City Council listed several reasons: -to facilitate snow plowing in the winter, -to better enable the police to spot problems, -to discourage parking of junk cars on the street, -and due to the narrowness of many of the streets within the City, no parking better enables emergency vehicles to respond. Pelton also inquired as to whether the City makes allowances for new construction areas in which driveways are not yet constructed. Clerk advised that current City ordinance does make such an allowance. OLD BUSINESS Motion by Burgstahler, second by Wilharber that per the CC Meeting Minutes Page two November 9, 1988 recommendation of the City Engineer in his November 9, 1988 letter to the City, the City will accept the streets, storm sewers, and collector sewers constructed as part of the approved Center Oaks II project plans and specifications; contingent upon receipt of a 20% maintenance bond as required in Ordinance #8, evidence that the developer has made payment to his contractors, and upon receipt of $4,000 in escrows requested from the developer to cover costs incurred by the City regarding Center Oaks II, motion carried unanimously. A copy of the November 9, 1988 letter from the City Engineer regarding the acceptance of improvements for Center Oaks II is on file with the City Clerk. John Stewart, City Engineer, advised that the pumps at Lift Station #3 are being replaced. Council member Wilharber noted that due to a fence around a property line, which interfered with the grading of the pond, one side of the pond has not been graded properly. Jeff Will, 1933 Center Street, asked questions of the project. Will advised the Council that scrap wood and debris is buried under the soil of the Commercial properties on Center Oaks II. He was concerned that this may contaminate private wells. Will also noted that he is not sure if the trees planted in Center Oaks II will live. He noted that the tree in front of his home did not have a root ball when planted and that the summer seemed to be very hard on the trees. City Clerk will look into the fill under the commercial properties on Center Oaks II and will contact the City Attorney to see if the developer has an obligation to replace the trees as no provision was in that developers contract or City ordinance at the time. Motion by Burgstahler, second by Neumann that per the recommendation of the City Engineer in his November 9, 1988 letter to the City Council, the City accepts I 700 linear feet of Brian Drive and Brian Way including streets, water and storm sewer utilities as constructed in accordance with the plans and specifications approved for the Hardwood Pond Estates development; contingent upon sewer line mandrel testing, removal of the power pole at the intersection of CSAH 14 and Brian Way, and curb sweeping, and upon evidence from the developer that he has made payment to his contractors, motion carried unanimously. A copy of the November 9, 1988 letter from the City Engineer regarding acceptance of improvements for Hardwood Pond Estates is on file with the City Clerk. Motion by Burgstahler, second by Neumann to adopt Resolution #88- CC Meeting Minutes Page three November 9, 1988 70 which adopts the assessment for municipal water for Hardwood Pond Estates, motion carried unanimously. A copy of this assessment roll is on file with the City Clerk. APPEARANCES Stacy Lundblad, Centerville Community Education Representative, was present to update the Council on policy changes within the Community Education Program. Lundblad presented a copy of a letter to the Council which she sent to John McClellan, Superintendent of Centennial Schools. The letter expresses her concern over the proposed policy changes and the direction Larry Jablinski, Chairperson of the Community Education Advisory Board, has taken with regard to other Board members. A copy of this letter is on file with the City Clerk. Lundblad noted that in the future, the City will no longer be able to appoint it's own representative. Mr. Jablinski will seek representatives out of the community and interview them, making his own recommendations. She noted that she has been asked to leave as of June 1989. Lundblad noted that she is striving for more programs at the Centerville Elementary School, that she feels that Kathy Wyland, newly hired by the Community Education Department, will be a big plus for the program. Motion by Wilharber, second by Fritchie to direct the City Clerk to write a letter to Larry Jablinski requesting a response to Stacy Lundblad's letter of November 1, 1988, a carbon copy will be sent to John McClellan, Superintendent of Schools and the Centennial School Board, motion carried unanimously. Discussion of proposed Rehbein Development south of Main Street. Gerry Rehbein, developer, advised that the lots along Main Street could be commercial or residential, but would have no problem designating them as residential due to Council concerns. He explained that the landlocked ponding area could have access from a 20 foot easement off Main Street. Rehbein noted that he would have to deal with the Rice Creek Watershed District and the Department of Natural Resources with regard to the property being in the flood plain, but that it was his hope the City could help him with this by moving forward to reduce the flood plain area. He has designated two acres to facilitate a ponding area. Rehbein advised that it is his plan to sell the residential lots which abut the commercial properties, to the commercial property owners. John Stewart, City Engineer, advised that with regard to the CC Meeting Minutes Page four November 9, 1988 changes in the current sketch plan from that of the previous sketch plan, there would be a change in the total cost of the project, changes would have to be made in the feasibility study with regard to discussions of the flood plain and the floodway. He advised that overall there would not be a great deal of changes to the previous feasibility study to facilitate this sketch plan, but that the changes should be recognized. Motion by Burgstahler, second by Neumann to table consideration of the current sketch plan, as it involves a rezoning of the property, and it should be understood that no rezoning will take place until such time the redraft of the Centerville Comprehensive Plan is reviewed by the City Council, motion carried unanimously. John Stewart, City Engineer, advised that the pump on the water tower has been down about a week due to a defective piece of equipment. The pump should be running again by the end of this week. Motion by Wilharber, second by Burgstahler to bid $100 to the Centennial Fire District for the Centerville 1950 Studebaker fire truck; with the bid the Clerk will include a letter to the District emphasizing the sentimental value of the truck to the City of Centerville, as it was the first fire truck in Centerville, aye: L'Allier, Wilharber, Burgstahler, Neumann; nay: Fritchie. PETITIONS AND COMPLAINTS Clerk noted that residents of Royal Meadows were scheduled to attend this City Council meeting to advise that they were dissatisfied with the answers they received from the Park and Recreation Committee at their November 3, 1988 meeting. No residents of Royal Meadows were in attendance. Carol Pelton, Chairperson of the Park and Recreation Committee presented a written report to the City Council regarding their November 3, 1988 meeting with the concerned residents in Royal Meadows. A copy of this report is made a part of these minutes. Pelton also noted that the trail in the Hardwood Ponds Park will be moved about half way down the slope, away from the Royal Meadows property lines. Discussion of the depth of the pond in the Hardwood Ponds Park. Gerry Rehbein, developer, advised that there will be about six inches less water in the pond when the development is complete. The reason is that currently there is a constriction in the creek where the water flows to, and ~hat per the Rice Creek Watershed, he must remove the constriction which will decrease the water CC Meeting Minutes Page five November 9, 1988 level. Rehbein advised that at this point in the project, it is not feasible to increase the depth of the pond. NEW BUSINESS Motion by Wilharber, second by Burgstahler to approve a 3.3' X 150' lot split as applied for by Robert and Rosemary Barett at 6953 Centerville Road; contingent upon all costs incurred to the City being reimbursed prior to stamping by the City Clerk, motion carried unanimously. A copy of the application for the above lot split i6 on file with the City Clerk. OLD BUSINESS Discussion of the possible Park and Recreation Committee deficit. Carol Pelton, Chairperson of the Park and Recreation Committee advised: -Park and Recreation would like to request a waiver for a sewer billing for the Central Park building. -Long term maintenance monies will be applied to finishing the Central Park building. -Park and Recreation requests that all park dedication fees be allowed to go to the Park Fund versus further eliminating the current park deficit to help pay for the Central Park building. -Promised donations are not forth coming. -$12,000 is coming from the State, but it will take 2-3 weeks to get the monies. The monies will come in 2 parts, but will all be here before December 31, 1988. -The Park and Recreation Committee members will forfeit their stipends for the 1989 year to be applied toward park expenditures. Pelton presented a detailed cost breakdown of the Central Park Project. She noted that through item #66, is volunteer work that the City will receive matching funds for. Gerry LeTendre, Park and Recreation member, advised that he is going to the next Lions Club meeting to see what contribution the Lions Club will make to the project. He estimates that it will be $2,500. LeTendre also noted that some of the costs of the project can be deferred until 1989. Park and Recreation members requested the following of the City Council: -That all 1988 park dedication fees be transferred to the Park Fund, versus using half of each fee to decrease the current park deficit. -That the City float $12,000 of General City Fund monies to CC Meeting Minutes Page six November 9, 1988 the Park and Recreation Committee until the State grant monies come in. -That the City allow the Park and Recreation Committee to increase their deficit by $2,600 until July 1989. The deficit will be repaid by fund raisers. Council member Wilharber questioned what would happen if the grant would not come through, as the Lions Club contributions did not come through. His concern was that it could put the City financially short, not being able to pay it's bills, and/or incurring a deficit for the City in 1988. Wilharber advised that this appears to be mismanagement of funds by the Park and Recreation Committee and questioned what steps would be taken in the future to prevent this happening again. Wilharber noted that he would not be in favor of taking monies out of other funds, such as the sewer fund, as each City fund has a specific purpose. He requested that the Clerk review and report to the Council the status of the current City general fund. Steve Dixon, Park and Recreation Committee member, advised the Council that in the future, the Park and Recreation Committee would either get commitments in writing or require the monies up front for such a project. Motion by Burgstahler, second by L'Allier to: -authorize the City to advance up to $12,000 to the Park and Recreation Department out of the City general fund; -to waive the requirement that half of the 1988 park dedication fees will go toward the current park deficit; -that the floor, additional cement work, and rough in plumbing will not be acted upon until the Council can receive a report from the City Clerk as to the status of the current City general fund, motion carried unanimously. Council member Neumann noted that he only voted aye for the sake of the City name. He noted that bills have already been incurred for the project in the name of the City and that the City does have some responsibility with regard to paying it's bills. LeTendre advised that the over expenditure was not intentional. He advised that part of the problem was the reduction in the committed monies from the Lions Club, not getting commitments in writing and that possibly their bookkeeping could have been better. Jeff Will, 1933 Center Street, asked questions of the project. Motion by Neumann, second by Burgstahler to discuss policies for CC Meeting Minutes Page seven November 9, 1988 major expenditures November 21, 1988 unanimously. for the City Park and Recreation Committee at the Council meeting, motion carried PETITIONS AND COMPLAINTS Beverly Hughes, Assistant City Clerk, presented a letter to the City Council regarding the wage that was budgeted for her versus the wage that she earned in 1988. A copy of this letter is on file with the City Clerk. Motion by Neumann, that per the recommendation of the Clerk/Administrator, and recognizing that the City is not yet in compliance with the Comparable Worth requirements of the State of Minnesota, with regard to administrative salaries, the wages of the Assistant City Clerk and the Deputy Clerk will be increased by $0.25 per hour, effective November 1, 1988; a 5% increase for 1989 will be based upon the new wage, second by Wilharber, with the amendment that the percent increase in wage has not yet been decided by the Council, and the base for that increase should be looked at when the percentage increase is determined, Neumann accepts amendment, motion carried unanimously. Motion by Wilharber, second by Neumann to: -direct the Clerk to contact Dennis Zerwas, 6882 Centerville Road, to see if he is interested in filming the regular City Council meetings to be aired live over Channel 16; -if he is unable to do so, the Clerk will investigate whether other persons are interested; -the purpose of the filming would be to increase the lines of communication between the City Council and the residents; -this is done recognizing that the City has the available equipment, that Dennis Zerwas approached the City with the offer to film the meetings, and that the City is allotted approximately $400 per year to pay for the costs incurred for such taping, aye: L'Allier, Fritchie, Wilharber, Neumann; nay: Burgstahler. Council member Wilharber noted that there is scaffolding on the Cellular I tower that has been up there in excess of six months. Clerk will contact Building Inspector to see what can be done to take it down. Wilharber also noted that there is a 12 inch culvert that sticks up out of the 1616 Sorel Street property that should be grated over. He noted that a small child could fall into the culvert. CC Meeting Minutes Page eight November 9, 1988 It app~ar~d that the oonsensus of the Council was to direct the City Clerk to contact other cities to see what their policies are regarding small lot splits. As to whether each case must be heard by Planning & Zoning and City Council. Mayor L'Allier noted that he is concerned about the amount of soil under some of the boulevard sod. He noted that the City Engineering Inspector should be more strict in the future. Council member Fritchie noted that the City Engineering Inspector did check the boulevard areas that are of concern, and that there appear to be sufficient black dirt under the sod. NEW BUSINESS Motion by Wilharber, second by Fritchie to approve the Special Use Permit for an Off-Sale Liquor Store in a commercial district as applied for by Lisa and Clifford DeBilzan and Lori and Tom Peltier for T. C.'s Liquor at 7091 20th Avenue South; the hours will be 8 a.m. to 10 p.m., Monday through Saturday as established in City Ordinance #12, motion carried unanimously. Motion by Wilharber, second by Fritchie Liquor and Cigarette License to T. C.'s Avenue South, prorated for the 1988 unanimously. to approve an Off-Sale Liquor at 7091 20th year, motion carried Motion by Wilharber, second by Neumann to approve a Kennel License as applied for by Steve Hulback, 1736 Center Street, to allow him to keep three dogs, motion carried unanimously. Motion by Wilharber, second by Fritchie to prorate the Kennel License fee for Steve Hulback, 1736 Center Street effective November 9, 1988, motion carried unanimously. Clerk noted that a privacy fence is needed around Lift Station #3 for wind protection. As soon as easements are received from the adjoining property owners, the City will get a price. It should be noted that, in the future, this item should be put in the development agreement and be a developer responsibility. Clerk advised that the Public Works Director had found a truck that would be suitable for the City. The truck is a small dump type Ford truck with a plow. The cost of the truck is $21,200 plus license. Clerk noted that the City has been looking for a truck for at least two year. She noted that employees are currently using their own vehicles and are only being compensated for mileage. Clerk also noted that $14,000 is currently in the Capital Expenditures fund, and that in 1989 the Capital Expenditures will have a $21,000 fund balance. d CC Meeting Minutes Page nine November 9, 1988 Motion by Wilharber, second by Fritchie that recognizing the $14,000 Capital Expenditure fund balance to table purchasing a City truck until an appropriate time when the new Council members could discuss the issue, motion carried unanimously. Council member Wilharber noted that the resolution for Park and Recreation Committee members will have to be adjusted, as they will not be accepting a stipend for the 1989 year. Motion by Wilharber, second by Fritchie to make current payment of claims, motion carried unanimously. City Council members canvassed the votes from the general election. Motion by Wilharber, second by Fritchie that the ballots of the City general election on November 8, 1988 for Mayor, four year term City Council member, two year term City Council member, and Hospital Board Representative appear to be valid as counted by the election judges on November 8, 1988, motion carried unanimously. Motion by Wilharber, second by meeting, motion carried unanimously. p.m. Burgstahler to adjourn the Meeting adjourned at 10:50 Respectfully submitted, Tl~~(~~:,t!i Clerk/Administrator Park & Recreation Committee Report to the City COUDelI on Nov. 9, 1988: The following are the results of the Royal Meadows residents appearance at the November P&R meeting regarding the Hardwood Ponds development park land aquisition. The recently aquired park land is located in the northwest corner of the development property and abutts the existing retaining pond. The intended use of the park is to develop a turf trail approximately halfway down the slope, bctwCCll the residents' property line and the pond edge. The trail would include entry points at Brian Way. Royal Meadows Park and Ann Street No athletic facilities or play equipment are included in the proposed plans. The park is to be brough to fine grade condition with a minimum of 4" topsoil, seeded and straw mulched, if possible this fall, by the developer. The land aquisition includes 80% of the possible land that could be aquired for park dedication. We anticipate the major park users will be the residents of Royal Meadows and Hardwood Ponds. Along this trail they will be able to gain access to Royal Meadows Park and to the park in the Centerville Heights development, as well as possible future parks in adjacent proposed developments. In addition. this trail provides a link in a pedestrian system that will allow children to travel to CCntervUle Elementary School without being exposed to the dangers of the County roads. The following are the issues of concern that the residents of Royal Meadows brought to the attention of the Park and Recreation Committee at the November meeting: 1) Loss of privacy 2) Traffic 3) Garbage 4) ATVs and snowmobiles S) Vandalism 6) Gravel path 7) Loss of nesting area for the water fowl 8) Flooding from runoff if the outlet is plugged 9) . Pond is not within the DNR jurisdiction 10) Child safety, kidnapping . 11) Liability .. 12) Kids/traffic disturbing waterfowl 13) MosqUito hole potential 14) Decreased value of adjacent homes 15) Increased access to water if cattails are removed = danger to kids 16) RM park is not big enough to serve 4 or S kids now, can't handle more kids 17) Increased Police calls 18) Don't want their kids to be able to go through the rest of the City 19) Quality of pond would improve if l' deeper than current level 20) Don't want to see people walking by Suggestions from Royal Meadows residents (. indicates feasible in the short term): 1) Block entrance to the trails w. bollards. boulders, cable to prevent ATV. etc. traffic. 2) Tree line at property edge. widely spaced and pruned up to allow view and derme property. . 3) Pond edge planting to discourage kids in pond and establish wildlife habitiat. 4) No gravel path. S) Develop feeding statiODS 6) Minimum depth of pond to allow for ducks and cattails. 7) .Fence RECEIPTS AND DISBURSEMENTS - NOVJ:i;MBER 1 - 9,1988 BALANCE IN GENERAL FUND AS OF NOVEMBER 1, 1988 RECEIPTS Cashed CD#12800 (1987 Street.Reeonstr.) into General Fund Checking account Transfer from Park Fund SA#81367 into General Fund Checking account Mn. Cellular One - Annual Contribution $ Gerry Rehbein - Escrow monies for $ Engineer, Admin Fee & Park decication fee Rudy Garcia - 3rd. qtr. sewer bill $ Mn. Title - water payoff - Lot 2 Blk 1 $ L'Al1ier Estates Mn. Title - Assessment Payoff $ 7187 West Robin Lane 1st State Bank of Hugo - October interest $ on General Fund Checking Account Consumers - 3rd qtr. sewer charges $ DISBURSEMENTS - Checks #2460 -,2487 1st State Bank of Hugo - 4th qtr (October)$ Tax deposit Carol Fritchie - Nov. Council Salary Bob Burgstahler - Nov. Council Salary $50.00 - Medicare Tax. ($.73) Walter Neumann - Nov. Council Salary $50.00 - Medicare Tax ($.73) Tom Wilharber - Nov. Council Salar~ " $50.00 - Federal & M,eqj:care Tax (.s..73) Leon R. L'Allier - Nov. Council Salary ~ Orville Hughes - Oct. Maintenance Salary $ Milage & supplies Jerome Hughes - Oct. Maintenance Salary Dale Larson - Oct. Maintenance Salary Viking Electric - Electrical supplies for Rink Project Menards - Drill bit, Fire Ex~. & grinder Feed Rite Controls - for start up labor Hugo Feed Mill - Gen. City supplies - Rink Project - $62.34 Press Publications - Oct. Legals Granger's Inc. - 124 gal. Diesel #1 1 headlight & replacement bulbs Riteway Constr. Co. - 10 yds Class 5 Anoka County Fana Service --30 gal.oi1 & 1 case transmission fluid Lightning Printing - 425 City Surveys $181J523.20 $ 9,500.00 962.98 18,260.00 45.10 1,075.52 110.80 417.38 1,958.00 $ $ $ $ 1,278.87 .50.00 49.27 49.27 44.27 150.00 620.58 452.J6 404.16 1,772.87 46.58 100.00 322.18 74 . J6 157.88 29.00 158.59 55.8J $ * $ $ .. $ $ $ $ $ $ 5J,583.19 ~21 3 J 8 52 . 98 $267,436.17 RECEIPTS AND DISBURSEMENTS NOVEMBER 1 - 9, 1988 PAGE TWO DISBURSEMENTS CONTINUED Sears - Drill bit set & supplies (City) Jerry LeTendre - Reimbursement ~or Rink Project supplies Emergency Apparatus Maint. Inc. - truck repair, labor & parts Public Employees Retirement Assoc.- Life Ins. premium-payroll deduction for Dale Larson Anoka Electric Coop. - (6) street lights Metropolitan Waste Control Comm. ()) SAC permit fees ~or October BFI Portable Services - restroom rental 10-28 to 11-24-88 - ballfield fund Advanced Legal Education - registration ~ee ~or Municipal Law Forum for Councilman Walter Neumann Bank charge ~or printed checks Telephone Trans~er ~rom General Fund to Petty Cash checking account Gerald Rehbein - Return of escrow monies replaced with Letter of Credit $ 66.6) $ 162.54 $ 166.10 $ 9.00 * J1. 55 l,6J).50 $ 74.00 $ 140.00 $ 29.)5 $ 120.00 j 10,908.00 j 19,154.58 BALANCE IN GENERAL FUND AS OF NOVEMBER 9, 1988 $248,281.59 RECEIPTS AND DISBURSEMENTS - OCTOBER 27 - )1, 1988 BALANCE IN GENERAL FUND AS OF OCTOBER 27, 1988 RECEIPTS Check #2446 to Maguire Iron Inc.-Voided Out-$ South Lake Construction Co. - 2 water meter $ deposits & fees - L'Allier Estates Montbriand Plumbing - Plmbg. Permit #42 Tom Bajda - Bldg. & Plmbg. Permit 1902 Center St. - Addition Matti Plumbing - Plmbg. Permit #44 Pat Schweiger - Bldg. Permit #88-66 1708 Center St. - Addition Cynthia Ahlman - 1 water meter deposit & fees - L'Allier Estates Betty Lou Pracher - )rd qtr. sewer bill JoEllyn Opitz - Dog License Hank Weidema Excavating Inc.-Contractors License Consumers - 3rd qtr. sewer billing DISBURSEMENTS - Checks #2454 ~ 2459 Maguire Iron Inc. - Balance on Partial Pay #5 - water storage tank & related items Harstad Companies - Portion of Escrow monies refunded Tamara M. Miltz-Mi11er - October salary, milage, postage & office supplies Beverly Hughes - October salary & milage Mavis Solheid - October salary & milage Public Employees Retirement Association October PERA Contribution BALANCE IN GENERAL FUND AS OF OCTOBER 31, 1988 Petty Cash Checking Account October 31, 1988 balance - $24.33 $ $ $ $ $ 6,624.00 330.00 66.00 91.25 26.00 136 . 65 165.00 : $ 11> 1.438.27 41.00 10.00 2.5.00 $ 4,000.00 $18,000.00 $ 1,420.11 : 11> 61.5.27 546.30 418.28 $69,629.98 .$ 8.953.17 $78,583.15 ~24.999.96 $53,583.19 Pursuant to due call and notice thereof, the City Council of the City of Centerville held their regular meeting on October 26, 1988 at the Centerville City Hall. Mayor L'Allier called the meeting to order at 7:08 p.m. Present: Fritchie, Wilharber, Burgstahler, and Neumann. Motion by Burgstahler, second by Wilharber to accept the minutes of the October 12, 1988 meeting, motion carried unanimously. OLD BUSINESS Joe Pelton, Centerville Police Liaison Chairperson, was present to advise that he and Mayor L'Allier attended the October 24, 1988 Lino Lakes City Council meeting to introduce and explain the Centerville Police Liaison Group. Liaison Pelton presented to the Centerville City Council an outline of what the Police Liaison Group would be geared toward. A copy of this outline is attached to and made a part of these minutes. Council member Burgstahler noted that this would be a flexible document. Motion by Neumann, second by Wilharber that per the recommendation of Joe Pelton, Centerville Police Liaison Chairperson, to appoint Wayne Hanson, 7200 Mill Road and Dan Hendersen, 1825 Center Street as the two additional members of the Centerville Police Liaison Group, motion carried unanimously. Motion by Burgstahler, second by Fritchie to -decrease the Harstad letter of credit for improvements on Centerville Heights to 150% of the remaining improvements, which would be $26,100; subject to delivery of a $117,065 one year warranty bond; -the City will retain $12,000 from the $30,000 escrow supplied to the City by Harstad Companies, the Clerk is directed to return the remaining $18,000 to the Harstad Companies; -Harstad Companies will be given an extension until Monday, October 31, 1988, 10:00 a.m. so that Harstad Companies have reasonable time to obtain the required $117,065 maintenance bond; motion carried unanimously. Motion by Burgstahler, second by Wilharber to approve the revised grading plan of Hardwood Pond Estates as approved by the Rice Creek Watershed at their October 12, 1988 meeting, contingent upon receipt of the Rice Creek Watershed Permit verifying their approval, motion carried unanimously. John Stewart, City Engineer, advised that there is an NSP utility pole in the center of the proposed Brian Drive. NSP will be removing the pole. Currently the proposed street is barricaded to prevent any traffic. Stewart also advised that Lake Area Contracting, Inc. (based in Centerville) was the contractor for the sewer and water. Stewart advised that he was impressed with CC Meeting Minutes Page two October 26, 1988 the quality of their work in the project. He also responded to Council concern, that the areas to the east and west of the Hardwood Pond Estates development should not be worse than they currently are with regard to drainage. Stewart also advised that with regard to developments, smaller or phased projects may be a better approach for the City with regard to control of developments. Stewart recommended that the City Council consider this in the future when other developments approach the City. Stewart advised that it may be possible that the flood plain area to the north of Main Street may be increased due to the constriction of waters in the flood plain on the south of Main Street. Stewart noted it may be to the advantage of the City to pursue a decrease in the flood plain area south of Main Street versus increasing the flood plain area north of Main Street by removing the constricting structure (culvert) under Main Street. Clerk noted that in the five year meeting with DNR in August, it was the recommendation of the DNR that it would beneficial to Centerville to look into the removal of the constriction to eliminate flood plain area to the south of Main Street, as many homes could then be removed from the flood plain. Stewart advised that if the City were to consider removing the constriction, it would have to do hydraulics north of Main Street to make sure that it does not affect properties in those areas if the constriction were to be changed. It is also possible that the culvert under Brian Drive may have to be changed. There is a definite HUD process that the City must follow to update the original HUD data with regard to the flood plain area. It is possible that grant monies or technical assistance may be available through the DNR, but it appears that it may be two years before this assistance is available. The process to eliminate the constriction may also take two years. Stewart noted that Anoka County has obtained bond monies which will assist them in accelerating their road projects. Stewart felt it was important that the City have the research, studies and paperwork complete before improvement of Main Street in Centerville. If a larger culvert were to be put in at the time of reconstruction of Main Street by Anoka County, it would be financially beneficial to the Centerville. Stewart advised that he recognized that the City currently does not have extra funds for such a project, but did note that in the past several property owners in the flood plain area did advise that they would be willing to contribute monetarily to such a project. I CC Meeting Minutes Page three October 26, 1988 Motion by Neumann, second by L'Allier to hold a meeting November 17, 1988, at 7:00 p.m. at City Hall to meet with landowners in the flood plain and concerned citizens, to discuss options and to attempt to determine if property owners would be willing or able to contribute monetarily regarding the possibility of enlarging the culvert under Main Street, thus reducing the flood plain area; -it should be clear to the property owners that the City does not have the funds available at this time and that no promises are being made with regard to reduction of the flood plain; -notice of this meeting will be printed in the Quad Press, motion carried unanimously. I Discussion of Center Oaks II. City Engineer advised that there are still six items left on the punch list for that project. Clerk advised that under City Attorney direction a letter was sent to the developer on October 26, 1988, advising that the bond submitted as security for Center Oaks II is not valid, as the agent who wrote the bond was not authorized to do so by the insurer, United Fire and Casualty Company. The letter advised that a letter of credit covering 150% of the remaining improvements would have to be submitted to the City no later than Friday, October 28, 1988, at 12:00 noon. A copy of this letter is on file with the City Clerk. Motion by Burgstahler, second by Wilharber that Kenco Construction is required to provide security in the form of letter of credit for work remaining on the Center Oaks II development; -the City Clerk is directed to draw on the letter of credit as deemed appropriate by the City Attorney and the City Engineer for completion of improvements on Center Oaks II; motion carried unanimously. John Stewart, City Engineer, advised that he feels a satisfactory agreement has been reached with Anoka County Communications regarding installation of communication equipment in the park area and on the water tower. He advised that a box approximately 4 feet by 18 inches, and 24 inches in height, would be placed next to and be painted the same color as the existing building, versus erecting a new building. I Motion by Wilharber, second by Fritchie that per the recommendation of the City Engineer, Anoka County Communications will be allowed to place a communications box next to the existing building on the Centerville Heights Park; the box will be painted the same color as the existing building; two CC Meeting Minutes Page four October 26, 1988 communications antennas will also be allowed to be place on the tower, motion carried unanimously. Motion by Wilharber, second by Fritchie to write to the Centennial Fire Commission and request that they coordinate re- evaluation of the Centerville fire rating with the City Clerk and the City Engineer, with regard to receiving the necessary information for such an evaluation (such as set plans and specifications of water improvements to the Insurance Services Office), motion carried unanimously. Discussion of efforts needed to prevent freezing of the water in the water tower during the winter months. The possibility of the tower freezing appears to be due to the unexpected sluggish development of Centerville Heights. John Stewart, City Engineer, advised that it would be normal for two inches of ice to form along the inside of the tower. To prevent further freezing, it was his recommendation that 20 gallons per minute be allowed to ~ flow out of a fire hydrant. The water would go into the storm sewers. The flowage would have to occur constantly from December 15 to March 15 of the winter months. The most critical time for the flowage is after dark when typically no household water is being used. It is estimated that will cost the City an additional $270 (excluding Public Works labor) to maintain this water flow through the winter months. Stewart advised that he would provide the City with a letter verifying the above calculations. It was his thought that the Public Works Director would be responsible to make sure that the water is flowing properly. Motion by Wilharber, second by Burgstahler that based upon the City Engineer recommendation, the running of 20 gallons per minute from a fire hydrant to prevent freezing of the water tower is approved and the purchase of necessary equipment is authorized, motion carried unanimously. Motion by Burgstahler, second by Fritchie to recommend that the Planning and Zoning Commission order water maps to be prepared by the City Engineer at a cost of $300, motion carried unanimously. Motion by Burgstahler, second by Fritchie to direct the City Engineer and the City Attorney to discuss with each other the proposed revisions to the proposed Assessment Manual and return to the City Council with an agreed set of revisions, motion carried unanimously. Discussion of the proposed City Installed Improvement policy. Items discussed were: -page two, II. add #5. Proposed grading plan. -page three, A. 1. CC Meeting Minutes Page five October 26, 1988 now reads: with a performance bond or letter of credit in an amount of one hundred (100%) percent of the estimated project cost....., amend to read: with a letter of credit in an amount of one hundred fifty (150%) percent of the estimated project cost..... -Clerk will check with the City Attorney regarding his opinion requiring all letters of credit versus bonds from developers for better control by the City with regard to collection of monies. -page four, A. 2. now reads; "", the developer shall provide to the City. . . .. , amend to read: the developer may at the City's discretion provide to the City..," -page four, A. 3. now reads: "... trunk costs shall be assessed amend to read: trunk costs may at the City's discretion be assessed It was felt that the original statement may cause the City to lose some flexibility of making the developer pay to run improvements to his own property. Example: Property owners who abut the improvements, could be assessed versus the benefiting developer. -pages six and seven, 1, and 2. - "limited scope" could be an argued point. To provide continuity and to insure professional construction throughout the entire City, all improvements should be completed by the City. Delete: "For projects of limited scope and scale the developer may petition to design and install said improvements to be approved by the City." -page seven, 3. now reads: ponding areas to be designed and installed by the developer and the developer may petition the City.. ," amend to: .. ponding areas to be designed and installed by the City ..." and "", the developer shall petition the City., ," -page seven, 4. now reads: public streets to be designed and constructed by the developer and the developer may petition the City, .... amend to: .. public streets to be designed and constructed by the City and the developer shall petition the City..... Motion by Burgstahler, second by Neumann to request that the City Engineer discuss with the City Attorney the above proposed amendments, and after said discussion to come back to the City CC Meetins Minutes Page six October 26, 1988 with a joint recommendation; a copy of the propoBed City Improvement Policy with the proposed amendments will also be Bent to Carolyn Drude, Municipal Financial Advisor for comment, motion carried unanimously. Motion by Fritchie, second by Burgstahler that due to the type of material required for the proposed Development Guide and the cost of putting together such a tool, the City staff is directed to prepare a draft Centerville Development Guide, using the Lakeville Development Guide as a model; the draft will be routed through the City Attorney, City Engineer, City Planner, Building Inspector, Municipal Advisor, Planning and Zoning Commission, Park and Recreation Committee, and Centerville Economic Development Task Force for review and comment, motion carried unanimously. Motion by Burgstahler, second by Fritchie that the City will not set policy on snow plowing unaccepted streets in new developments at this time;. the request to plow said streets will be looked at per petition of the individual developer, motion carried unanimously. It was noted that directional signs are not placed on the entrances and exit of the Centerville Plaza. Clerk will write to the developer to remind him of this commitment. Council member Burgstahler advised that some residents have asked that the water level on the ponds on Centerville Heights be raised so that current residents may use them for skating in the winter months. It appeared that the consensus was that if someone fell through the ice on one of the ponds, it could be argued that this was considered a City sanctioned activity if the water levels were raised for this purpose. It was felt that other areas of town may make similar requests on other ponding areas. It was noted that new skating facilities have been constructed at Central Park and the City should encourage it's use. Some Council members noted that if the Park and Recreation Committee were to recommend that such designation be made, it is possible that this item could be reconsidered. PETITIONS AND COMPLAINTS Council member Wilharber advised that residents have complained that scaffolding has been up on the radio tower for at least six months and that it is an eyesore. Clerk will have the Building Inspector check on this. Wilharber advised that Dennis offered to volunteer time channe 1 . Zerwas, 6882 Centerville Road has to put information on the Cable CC Meeting Minutes Page seven October 26, 1988 Wilharber also noted that a letter should be prepared to be presented to Mike Massie, 6923 Tourville Circle on November 1, 1988 regarding the removal of the trees and nursery plants. NEW BUSINESS Motion by Wilharber, second by Fritchie to direct the Public Works Director to put down a Class 5 road area on the Centerville Heights Park to facilitate access to the water tower and chemical building this winter and next spring, motion carried unanimously. Motion by look into November 2nd whether the unanimously. Wilharber, second by Neumann to direct the Clerk to attending the computer symposium in Alexandria, and/or 3rd, the Clerk will use her discretion as to cost for attendance is reasonable, motion carried Motion by Wilharber, second by Burgstahler to adopt Resolution #88-65 to hold a public hearing November 21, 1988, at 6:30 p.m. at City Hall, to hear all persons present regarding the repeal of Ordinance #33 (Flood Plain) and adoption of Ordinance #33-A (Flood Plain) as recommended by the DNR, motion carried unanimously. A copy of the proposed Ordinance #33-A is on file with the City Clerk. Motion by Burgstahler, second by Fritchie to direct the Clerk to write a letter to James Stevens Contracting, 7115 20th Avenue South to advise that the fill within the floodway must be removed as advised by the DNR; the City Building Inspector will be directed to look at the situation and take appropriate pictures, motion carried unanimously. Motion by Burgstahler, second by Wilharber that other groups or organizations will not be allowed to use the City VCR equipment without first submitting a written request to the City Council to be reviewed at their next available City Council meeting, motion carried unanimously. Motion by Wilharber, second #88-66 declaring the month carried unanimously. by Burgstahler to adopt Resolution of November "Epilepsy Month", motion Motion by Wilharber, second by Neumann to adopt Resolution #88-67 ratifying the 1989 North Suburban Cable Communications Commission II budget in the amount of $190,645, motion carried unanimously. Motion by Wilharber, second by Neumann to request the the City portion of the "Municipal Access" budget of $411, from North Suburban Cable Communications Commission II; the monies will be CC Meeting Minutes Page eight October 26, 1988 put in a separate interest bearing account, motion carried unanimously. Motion by Wilharber, second by Burgstahler to approve o~nfirmation of the City's engagement with Abdo, Abdo, and Eick for the examination of the City's financial statements for the year ended December 31, 1988, motion carried unanimously. Motion by Wilharber, second by Fritchie to adopt Resolution #88- 68 granting Cigarette and Non-Intoxicating Off Sale Liquor licensed to the Corner Express, motion carried unanimously. Motion by Wilharber, second by Burgstahler to adopt Resolution #88-69 to certify $25,640 under code #818 (1979 Street Restoration) to the Anoka County Auditor for 1989, motion carried unanimously. Motion by L'Allier, second by Wilharber to direct the City Clerk to write a letter to the Quad Press and Kathy Wyland, showing the City's appreciation for her past service and wishing her well in her new position with the Centennial Schools Community Education Department, motion carried unanimously. Motion by Wilharber, second by Neumann to make the current payment of claims, motion carried unanimously. Motion by Fritchie, second motion carried unanimously. by Neumann to adjourn the meeting, Meeting adjourned at 10:10 p.m. Respectfully submitted, T:t-~i~l~/P~ Clerk/Administrator Wed, Oct 26, 1966 . L I A I SON PROGRAM P6ge 1 L I A I SON PROGRAM . CENTERVILLE AND LIND LIAISON PROGRAM . THREE PERSON COMMITTEE . CHAIRPERSON JOE PELTON, 7176 MILL ROAD, CENTERV I LLE, 426-6123 . TWO OTHER COMMUNITV REPRESENTATIVES WAYNE HANSON, 7200 MILL ROAD, CENTERV I LLE, 426-1339 DAN HENDERSON, 1 825 CENTER ST., CENTERV I LLE, 429-4836 MONTHLY MEETINGS FIRST MONDAV OF THE MONTH REPORT TO CENTERVILLE COUNCIL ~o~ .auf WEDNESDAV OF MONTH . F AC I L IT AT ION OF 0 I SCUSS IONS BETWEEN L I NO AND CENTERV I LLE LIAISON COMMITTBE PRIMARY RESPONSIBILITY IS TO FACILITATB THE FLOW OF INFORMATION FROM THE COMMUNITY TO THE CITY COUNCIL OF CHNTERVILLE AND TO KEEP THE LINES OF COMMUNICATION OPEN BETWEEN THE CITY OF LINO LAKES AND CENTERVILLE. THE LIAISON COMMITTEB WILL NOT SET POLICY.. ,. MEETING WITH POLICE CHIEF MONTHLY . MEETING WITH RANDY SCHUMACHER WILL DO THIS TO RESOLVE ISSUES THAT CHIEF CANT . MEET WITH LIND COUNCIL I F REQUESTED OR I F MR. SCHUMACHER CANNOT RESOLVE ISSUE . MEET I NG WITH THE CENTERV I LLE C ITV COUNC I L TO INFORM AND BE INFORMED ON CURRENT AND lONG RANGE ISSUES . WORK WITH STAFF IN LIND AND CENTERVILlE TO STAY ABREAST OF ISSUES . JlllCI-T COMMUNITY INVOL \/EMENT - THROUGH PROGRAMS . POLICE RIDE ALONGS . POL I CE RESERVES . NEIGHBORHOOD CRIME WATCH PROGRAMS . DRUG EDUCATION IN SCHOOLS . COMMUN ITY EDUCA T ION ON CR I ME PREVENT I ON 01 STR I BUT I ON OF BROCHURES DECALS FOR DOORS AND WINDOWS CRIME WATCH INFORMATION ETC. Wed, Oct 26, 1988 L I A I SON PROGRAM P8ge 1 ___ --...L' ..- - ,......:::.;;., _ __ ~__ __,__ _...... __r---s......-...... _____ --------~ . " Wed, Oct 26, 1966 L I A I SON PROGRAM BLOCK MEET I NGS SOLICIT COOPERATION AND PARTICIPATION WITH BUSINESS COMMUNITV Wed, Oct 26, 1988 BLOCK MEET I NGS ',-,-, ~ --. _-.... ,.,-:J....-........~ _ ..... Page 2 P8ge 2 RECEIPTS AND DISBURSEMENTS - OCTOBER i) - 26, 1988 BALANCE IN GENERAL FUND AS OF OCIDBER I), 1988 RECEIPTS Northwest Title - Assessment search Lisa Debilzan - Special Use Permit to operate off-sale liquor in a Commercial District 1st State Bank of Hugo - Sept. interest on General Fund Checking Account Richard Tkaczik Constr. Co. - Special use permit to erect Development Sign Universel Title - Assessment Search Northwest Title - Assessment Search Barbara Boucher - Photocopies of Ord. #31 Howard Bohanon Homes - Bldg. Permi~61 71)0 Peterson Trail Todd Gause - Bldg. Permit #88-62 1988 N. Robin Lane - Deck National Builders - Annual assessment payment for Municipal Water John Newman - Heating'Permit #28 7187 W. Robin Lane Consumers - )rd qtr. sewer charges Plumbing Permit #41 - Brian Dr. Heating & Cooling Two - Heating Permit #29 - Brian Dr. David Manship - Heating Permit #30 TwinCi ty Escrow Services, Inc. - AssesSment Payoff - l6xx Heritage St. Joe Steele - Bldg. Permit #88-6) 6926 Sumac Ct. - storage shed Treas. Anoka County - Sept. Fines Norwest Bank Mn. N.A. - Refund on bond payments - GO Imp. Bond 1976 Consumers - )rd. qtr. sewer billing K~nco Construction - Bldg. Permit #88-64 Brian Drive Riccar Heating & Air - Heating permit #31 & Contractors License Minnesota Title - Assessment Search Centennial Fire District - Depreciation on Fire Equipment & apparatus Centennial Fire District - )rd qtr.pymt. on Electric & Gas Util. and Gasoline Consumers - )rd qtr. sewer billing $. 6.00 $ 50 .00 $ $ $ 6.00 $ 6.00 $' . 50 $ 3,0)4.50 $ 58.50 $ 2,985.70 $ $ 4,228.99 $ 51.00 $ )0.50 * 528.51 50.00 50 . 50 $ )0 . 50 1,1)1.53 41.75 $ 1,226.09 $ 145.00 $ 2,600.33 $ 3,010.73 14.5.90 $ $ $ $' ~ 6.00 1,810.85 61).38 1,912.00 $ 80,088.68 ~ 23ttl?6o. 76 $10),849.44 RECEIPTS AND DISBURSEMENTS - October 13 - 26, 1988 PAGE TWO DISBURSEMENTS - Checks #2434 - 2453 Telephone Transfer from General Fund $,. ,120.00 Checking Acc't to Petty Cash Checking Acm't Jerry LeTendre - Styrfoam for Warming $ House at Rink Project Mattson/McDona1d Inc. - Engineering $ Services for Centervil1e Park Building Metropolitan Steel Fabricators - Weld & $ Fabricate materials for Rink Project Twin City Garage Door Co. - Service & $ adjust garage door League of Mn. Cities - Municipal Amicus $ Program membership, Sept 1 thru Aug. 1989 Metropolitan Waste Control Commission $ 2,645.41 November Sewer Service Charge Greater Anoka County Humane Society $ September Animal Control Riteway Construction Co. - 20 yds $ Class 5 gravel Northern States Power Co. - Elect. UtilI $ Street Li~hts - $73.05 - Hall - $48.29 Garage - $11.40 - Lift #1 - $13.75 Lift #2 - $24.96 - Lift #3 - $35.48 Pump House - $228.10 Rivard Electric Co. - Labor & materials $ used to repair street light City of New Brighton - Fee for attending $ League of Mn. Cities Regional Meeting Maier Stewart & Associate~. Inc. - Engineering Services 8-28 thru 9-24-88 Centervi11e General Services - $339.88 1987 Street Assessment Appeal - $14.09 Centervi11e Heights - $4,858.19 Center Oaks II - $1,083.73 Municipal Water Imp. - $419.21 Sorel St. Extension - $1)4.9) Rehbein 2nd Addi t-i.on- $9,514.,88 Short St. Sewer Extension - $14.09 Centerhil1 Developm,ent - $80.85 Maguire Iron, Inc.- Partial Pay #5 & Final $ 6,624.00 Water Storage Tank & Related Items Burke & Hawkins - September Legal Fees $ 1,942.00 General & Criminal - $1,134.00 Hardwood Ponds - $3)0.00 Centervi11e HeIghts - $78.00 1987 Road Reconstruction special assessment appeal - $400.00 389.35 420.00 )21.00 40.00 44.00 50 . 00 58.00 435.03 88.50 12.00 $16,459.85 RECEIPTS AND DISBURSEMENTS - October 1J - 26, 1988 PAGE THREE DISBURSEMENTS CONTINUED Northwest Associated Consultants Inc. Services rendered during September 1988 Comprehensive Plan Update - $3,150.00 Fees for Hardwood Ponds - $237.00 Fees for Centerhill Subdivision - $185.55 Fees for Acorn Heights Subdivision -$307.25 Fees for The Villas 4-Plex - $18.00 U.s. West Communications - Hall phone $ Viking Electric Supply - Materials for $ outdoor lights at Rink project North Central Public Service - Gas Utils $ Hal1- 9-19 to 10-19-88 Len Letendre - Fabricate & wel~ brackets $ for hockey benches - 4 hrs. @:/$21.00 6 hrs donated time Steve Engelhardt - for delivering & moving ~ desk & chairs to City Hall BALANCE IN GENERAL FUND AS OF OC'IDBER 26, 1988 $ 3,897.80 49 . 02 521.66 7.84 84.00 10.00 ~ 34. 219 . 46 $ 69,629.98 I RESOLUTION #88-63 WHEREAS, the City Council of the City of Centerville met on Wednesday, October 26, 1988 in the City Hall, and WHEREAS, the City Council determined that the $870,000.00 General Obligation Bonds be levied for the year 1988 for collection in the year 1989 in the amount of $25,640.85 under code #818, minus the Green Acre and Senior Citizen deferments. The figure of $18,710.00 levied for collection in 1989 which was certified to the County Auditor at the time of bond sale will not be required and should be cancelled, and NOW, THEREFORE, BE IT RESOLVED that the Clerk certify to the County Auditor of Anoka County the amount of $25,640.85 for the tax levy payable in 1989. ~ 62, ;t? MAYOR Ie ~ ~~. ATTEST: I j--~ 1Il~-~~ CLERK/ADMINIST A R This resolution duly approved and passed by the City Council of the City of Centerville on Wednesday, October 26, 1988. I I Pursuant to due call and notice thereof, the City Council of the City of Centerville held a special budget meeting on October 24, 1988 at City Hall. Mayor L~Allier called the meeting to order at 6:30 p.m. Present: Fritchie, Wilharber, Burgstahler, Neumann. Council member Burgstahler had augges~ed ~he special mee~ing, as in a telephone conversation to the Anoka County Auditor~s Office he found that the City had been given the 1988 assessed valuation for calculation of tax capacity versus the 1989 assessed valuation. The 1989 assessed valuation would enable the City to increase the levy amount, without increasing taxes to the majority of the residents in Centerville. Burgstahler and the Clerk worked up some examples of comparisons for single homeowners ranging from $50,000 to $125,000 for 1988 mill rate versus 1989 tax capacity rate. A copy of these examples and explanation of tax capacity calculations is on file with the City Clerk. Burgstahler recommended a $197,000 (tax capacity rate of 23.97%) levy. I Motion by Wilharber, second by Fritchie to adopt Resolution # 88- 64, that recognizing the need for capital improvements and a City Reserve Fund, the City of Centerville will certify a $204,766 tax levy to Anoka County for 1989, aye: L~Allier, Fritchie, Wilharber, Neumann; nay: Burgstahler. A $204,766 tax levy should result in a 24.92% tax capacity rate. Using this tax capacity rate and when comparing with the 1988 tax the result on the following value homes could be: -$50,000 tax increase of about $20.00; -$75,000 tax increase of about $15.00; -$100,000 tax decrease of about $29.00; -$125,000 tax decrease of about $22.00. It is understood that the increase and decrease of the above properties is by nature of the way the State has calculated tax capacity rates and not by direct action of the City Council. Motion by Fritchie, second by Burgstahler to adjourn the meeting, motion carried unanimously. Meeting adjourned at 7:00 p.m. Respectfully submitted, it~i~:d~-,tli Clerk/Administrator I CENTERVILLE CITY COUNCIL WILL HOLD A SPECIAL MEETING OCTOBER 24, 1988 AT 6:30 P.M. THE PURPOSE OF THE MEETING IS TO DISCUSS THE 1989 BUDGET " Pursuant to due call and notice thereof, the City Council of the City of Centerville held a budget meeting on October 18, 1988 at City Hall. Mayor LrAllier called the meeting to order at 7:00 p.m. Present: Fritchie, Wilharber, Burgstahler, Neumann. Motion by Wilharber, second by Neumann that the City of Centerville will contact the City of Lino Lakes to indicate that November 15 and 16 would be available for discussion of Station #3, motion carried unanimously. Discussion of possible employee salary increases. The following City employees were present to express concern that a 5% increase may not be appropriate: Orville Hughes, Dale Larson, Beverly Hughes, and Mavis Solheid. Some of their concerns were: -Centerville employee wages are much lower than other cities; -some Public Works employees did not receive any wage increase in 1988; -the City is growing and so is the work load and responsibilities of each employee; -there are now more streets that need to be plowed during evening hours; -most of the current employees give 110% to the city; -could Public Works employees be compensated time and a half for "after hours" on call work. Council member Burgstahler noted: -the City objective should not be to have employee wages on the low end as compared to other cities; -the questions are what is fair and what can the City afford. Council member Wilharber noted: -it may be advisable to re-review employee salaries mid 1989 and if the City is doing well financially, raises could be reconsidered for the second half of 1989; -a current 10% wage increase for all employees would be $3,000; -most of the employees are part time and it would be hard to estimate the cost to the City for compensation of time and a half for "after hours on call work; -the City is making financial strides, there were times when the City could not pay itrs bills, the City owes it to the employee to pay them fairly as the City grows; -significant improvements have been made around City Hall, in the parks, City maintenance in general, etc., City owes it to the employees to reconsider this for June 1989. Council member Neumann noted: -Council still has to through the budget, he is in favor of re-Iooking at the possibility of wages mid 1989, -overtime is appropriate if the hours worked is in excess of 40 hours per week. I CC Budget Meeting page two October 18, 1988 Mayor LPAllier noted: -the Council would like to give more with regard to wage increases, but that may be unrealistic, -time and a quarter may be more appropriate for "on call" hours, -the City is lucky to have the dedicated employees that it currently employs. I Carol Pelton, Chairperson of the Park and Recreation Committee was present to explain the Park budget. She noted several items: -the grant only matches expenses and labor of the soccer field, ball field, and pleasure rink, the building is not included in the grant; -P & R will spend their entire 1988 budget; -approximately $5,000 to $6,000 is expected back from the grant; -Centerville Lions Club has tentatively committed to about $4,000 to assist with the Central Park project; -if monies from the Lions Club are not received, P & R will take the monies from other long term projects; -the cost of the building should be about $22,000, this would be paid for with the P & R CD of $9,000 and $4,000 from the Lions Club, this would put the building $9,000 short of funds; -in response to the concern of the Council regarding the $9,000 shortage of funds (Clerk advised that the City does not have "Reserve Fund" to cover unexpected costs this large), Pelton will investigate monies needed and reason for the shortfall; -plant materials and parking lot improvement, were the long term projects completed in 1988; -the Hockey Association has committed to flood both the hockey and pleasure rinks this winter, -the implementation of a fee for use of the Central Park building is being investigated; -Community Education joint venture with Circle Pines, Lexington, Lino Lakes and Centerville is being investigated; -request for increase in budget is for increased in fixed expenses that were not previously encountered; -p & R may apply in 1989 for another grant to be received in 1990. Council discussed the current change in tax calculations from mill rates to tax capacity rates. I Council members Wilharber and Neumann (Employee Review Board) will get together to discuss employee salaries and Public Works "after hours" compensation. Clerk will contact neighboring cities for salary ranges and policy for "after hours" CC Budget Meeting page three October 18, 1988 compensation. Motion by Burgstahler, second by Wilharber to not accept the bid from Comfort Plus Heating and Air Conditioning for replacement of the furnace at City Hall, as it may be possible that in the near future the building would be remodeled or replaced which would require a larger furnace, motion carried unanimously. It appeared that the consensus of the Council was that a policy on how outside calls to the Planner should be handled, would be addressed in the near future. It appeared that the consensus of the Council was to combine the Contingency Fund account with at Reserve Fund account to only have a Contingency Fund account. Motion by $189,110 to unanimously. Wilharber, second Anoka County for by Neumann the 1989 to certify a levy of year, motion carried Motion by Fritchie, carried unanimously. second by Wilharber to adjourn, motion Meeting adjourned at 10:30 p.m. Respectfully submitted, .:r~!!!'1!/' 1_1J!tU Tamara M. M1ltz~ller Clerk/Administrator Pursuant to due call and notice thereof) the City Council of the City of Centerville held their regular meeting on October 12, 1988 at the Centerville City Hall. Mayor L'Allier called the meeting to order at 7:08 p.m. Present: Wilharber, Burgstahler, and Neumann. Absent: Fritchie. Motion by Neumann, second by Burgstahler to accept the minutes of the September 28, 1988 public hearing, aye: Burgstahler, Neumann, L'Allier; abstain: Wilharber; motion carried. Motion by Neumann, second by Burgstahler to accept the minutes of the September 28, 1988 regular meeting, aye: Burgstahler, Neumann, L'Allier; abstain: Wilharber; motion carried. APPEARANCES Dan Kelley, Principal of the Centerville Elementary School was present to introduce himself to the Council. OLD BUSINESS Myra Spijer, Centerville representative to the Centennial Pupil Transportation Committee was present to discuss options for children who must walk to school. Her presence was a direct response to the September 14, 1988 letter from John McClellan, Superintendent of the Centennial School District regarding Pupil Transportation Policy Review Committee Recommendations. A copy of this letter is on file with the City Clerk. Council member Fritchie arrived at 7:15 p.m. Spijer made several suggestions to the Council regarding possible options. Some of them are as follows: -Crosswalk on Main Street near Brian Drive. -Crosswalks on Main Street near Mill Road and near Shad Avenue. -No parking on Main Street. -Speed reduction on Main Street. -"One Way" designations for Progress Road and Westview Street. -Walkways and crosswalks south of the Waterworks Bar. -Trail system throughout the entire City. Possible trail dedication fee to developers, and that developers provide access to main arteries through easements. -Have a walkway or bUB students on LaMotte Drive. -Continue striping Progress Road. Joe Pelton, 7178 Mill Road suggested that the Park and Recreation Committee look into the walkways and trails. Motion by Wilharber, second by Neumann to: - direct the Clerk to write to the Anoka County Highway Department to request that they address the following possibilities: -the section of Main Street between Centerville Road and 20th Avenue be designated as "No CC Meeting Minutes Page two October 12, 1988 Parking" between 8:00 a.m. and 4:00 p.m. on week days, -crosswalks on Main Street at Mill Road and at Shad Avenue, (a copy of this letter will be sent to the Centennial School District); - direct Council member Neumann to investigate the possibility of "One Way" designation on Progress Road and Westview Street, this is to include City obligation of necessary signs, motion carried unanimously. Motion by Neumann, second by Wilharber to direct the Clerk to: -write a letter to Anoka County Highway Department to request flashing warning lights at crosswalks on Main Street, (a copy of the letter to be sent to the Centennial School District); -write a letter to the Centennial School District requesting their support in a request for flashing lights at crosswalks on Main Street (a copy of the letter to be sent to the Anoka County Highway Department), motion carried unanimously. Council member Wilharber noted that a trail dedication fee would be worth looking into and that permanent easements for trails should be kept in mind. Motion by Neumann, second by Wilharber to request that the Park and Recreation Committee investigate and make a recommendation to the City Council regarding the possibility of adding a walking path to the east of the Centerville Elementary School from the cul-de-sac across the creek to the school, as recommended by the Centennial Pupil Transportation Policy Review Committee; the Park and Recreation Committee investigation should include costs, motion carried unanimously. Carol Pelton, 7178 Mill County Park into town Street. Road stated that a walkway from the should be physically separated from Main Copies of the above letters will be sent to Dan Kelley, Principal of the Centerville Elementary School. Joe Pelton, Centerville police liaison, was present to update the Council on meetings with Lino Lakes. Pelton advised that he had not yet completed interviews with individuals, thus could not recommend a liaison group at this time. Pelton advised that he did have a meeting with Lino Lakes Chief of Police, Dean Campbell and Lino Lakes City Council member, Andy l l CC Meeting Minutes Page three October 12, 1988 Neal. Pelton noted that he has been advised that the Lino Lakes City Council now believes that the police protection services given to Centerville are at a very reasonable rate. He advised that they are thinking of increasing the cost of the service. He recommended that to mend fences, it would be good for Centerville to have Mayor L'Allier go to a Lino Lakes City Council meeting to assure them of Centerville's confidence in the Lino Lakes Police Department and that Centerville would like to work with them. Pelton also advised that he would go with Mayor L'Allier to introduce himself as liaison. Pelton noted several fire department issues that Lino Lakes appears to be concerned about. Council member Fritchie reminded Pelton that police and fire are two separate issues. Pelton suggested that the City Council send a letter to Gregg's Centerville Lounge noting complaints that have been received. He also noted that Chief Campbell has advised that Gregg's Centerville Lounge and the Waterworks Bar are the only two bars in the area that do not show up for monthly meetings with Chief Campbell. Motion by Wilharber, second by Burgstahler to send a letter to Gregg's Centerville Lounge noting complaints such as serving alcoholic beverages after hours, serving to minors, removal of alcoholic beverages from the premises, and other resident complaints; the letter will also note that the City is investigating having Main Street designated as "No Parking" between 8:00 a.m. and 4:00 p.m., motion carried unanimously. Motion by Burgstahler, second by Wilharber to direct the Clerk to send a letter to Gregg's Centerville Lounge and the Waterworks Bar reminding them of their monthly meetings with the Chief of Police, and requesting that they do attend, motion carried unanimously. A copy of each of the above letters to the bars will be sent to the Lino Lakes Police Department. Mayor L'Allier advised that he will go with Joe Pelton to a Lino Lakes meeting. Motion by Neumann, second by Burgstahler that with regard to the proposed Hardwood Pond Estates, the City will reimburse the developer per lot for over sizing of watermains based upon the 29 lots out of 44 possible lots (29 ~ 44 = 0.66), for a total of $9,557.00 ($9,557.00 X 0.66 = $6,307.62 and $6,307.62 ; 29 lots = $217.50 per lot reimbursement), motion carried unanimously. Motion by Burgstahler, second by Neumann to amend the motion t \ '" I I I CC Meeting Minutes Page four October 12, 1988 in the City Council meeting minutes September 28, 1988, page six, paragraph one, that with regard to the Hardwood Pond Estates = -The developer will escrow a dollar amount to be determined by the City Engineer for the improvement of that portion of Fox Run which will be within the north half (ten acres) of the west half of the northeast quarter of the northeast quarter, section 23, township 31, range 22, Anoka County Minnesota (the north half of the originally proposed 20 acre Hardwood Pond Estates development that is not currently within the MUSA) , 1. prior to final plat approval of said north half, 2. at such time that Brian Drive is paved, or 3. at such time that a development to the immediate north of said half is platted and approved, which ever were to occur first; this will be included in the Hardwood Pond Estates Development Agreement, motion carried unanimously. Carol Pelton, Park and Recreation Chairperson was present to advise that the Park and Recreation Committee will make new proposals park dedication for the proposed Centerhill and Acorn Creek developments that will connect the two developments, versus adding on to the Centerville Heights park. She noted that the Centerville Heights park has too many non park structures on it. Motion by Burgstahler, second by Fritchie to add to the Hardwood Pond Estates development agreement that the park land will be calculated as follows = -The park dedication will consist of 0.8 acres of park land which would come to 80% of the required 10% park dedication requirement. The remaining 20% will be monetary. The calculation is as follows: $400 X 29 dwelling units = $11,600. $11,600 X 20% = $2,320. Amount to be paid to the City in addition to the 0.8 acres is $2,320; the park land shall be fine graded, include four inches of topsoil, be seeded, and mulched, motion carried unanimously. Motion by Burgstahler, second by Wilharber to add and or amend the following with regard to the Hardwood Pond Estates development agreement: -All land not covered by blacktop, sod, or water will be seeded and mulched as soon as possible in the spring to maintain appropriate erosion control. -Developer's Agreement, page 1, "Hardwood Pond" should be changed to read "Hardwood Pond Estates" throughout the agreement. -Developer's Agreement, page 2, 11.h., should be amended to read ".. . necessary building services, hydrants, marker I f. I f I ! . I f ! r ~ I i I i . CC Meeting Minutes Page five October 12, 1988 flags on hydrants, valves and..... -Developer's Agreement, page 2, #1.1., should be amended to read ".. . installed when seventy-five (75%) percent of the homes on the west side of Brian Drive on the final plat of the ten (10) acre Hardwood Pond Estates Subdivision are complete." -Developer's Agreement, page 2, add #l.j., developer shall install two (2) feet of sod behind the curb on all lots within four (4) growing months of acceptance of the street(s). -Developer's Agreement, page 3, #3., "The total estimated cost of such improvements is $120,000." -Developer's Agreement, page 3, #3.a., should read something to the effect that the developer has engaged the services of the City Engineer acting as the City Engineer in doing the work. This should be reflected throughout the Development Agreement. -Developer's Agreement, page 4, #3.c.1., "except sidewalks shall be completed not later than August 15, 1989." -Developer's Agreement, page 6, #3.c.8., no earthen berm will be required along Main Street due to the water easement required by the Rice Creek Watershed. No berm will be required along the commercial properties. The City will require a tree berm along the back of lot 14, block 2, which abuts Main Street. The trees will be 18 - 24 inches tall if evergreens and 1" to 1 1/2" if deciduous trees. The type, number, and spacing of the trees will be determined per the recommendation of the State Forester. -Developer's Agreement, page 8, #3.c.10., ".. .the Developer plant more than thirty (30%) percent of the same type of tree." And "All trees, and grass shall be warranted to be alive, of good quality and disease free for a period of twelve (12) months after planting. Sod shall be warranted to be alive, of good quality and disease free for a period of thirty (30) days." -Developer's Agreement, page 9, #3.c.l0., ".. .and adequate drainage on temporary streets." -Developer's Agreement, page 11, #4., "The total estimated cost of such Improvements serving Hardwood Pond Estates is: 29 lots X $1,300 = $37,700. -A stipulation for a maintenance bond be included, which requires the developer to hold a bond or letter of credit with the City in the amount of fifteen (15%) per cent of the original improvement cost during the warranty period (one year after the streets, utilities, etc. have been approved).; motion carried unanimously. Motion by Burgstahler, second by Neumann to amend the motion in CC Meeting Minutes Page six October 12, 1988 the September 28, 1988 meeting minutes, page seven, paragraph three to read that "no construction traffic will be allowed on Brian Drive or Brian Way without approval of the City Engineer", motion carried unanimously. Gerald Rehbein requested that the Council give him an exception to the requirement in City Ordinance that geotextile fabric be required in Hardwood Pond Estates. It appeared it was the consensus of the Council to not allow an exception as no member would make a motion to give said exception. City Clerk advised that it is the recommendation of the Public Works Department to require that multiple mailboxes be put up by the developer and that this be placed in the development agreement. The Public Works Department advised that individual mailboxes interfere with maintenance of the street, such as snow plowing. Motion by Neumann, second by Fritchie to approve the final plat of the Hardwood Ponds development contingent upon: -approval by Rice Creek Watershed, -the developer paying all planner fees that have been incurred by the City with regard to the Hardwood Pond Development, -all required escrows being deposited with the City, -an acceptable development agreement being signed by the developer and the City, motion carried unanimously. Motion by Wilharber, second by Neumann to not rename Brian Drive to Brian Drive North, as recommended by the Centennial Fire District Chief; and to not rename Brian Way, as the Centerville Street Naming Committee and the District Chief have advised that street name is acceptable, motion carried unanimously. Motion by Fritchie, second by Wilharber -to adopt Resolution #88-62 declaring the cost to be assessed and for the improvement of municipal water to the Hardwood Pond Estates development, and -to adopt Resolution #88-63 for a hearing on the proposed water assessment to be held on November ., 1988, motion carried unanimously. NEW BUSINESS Motion by Wilharber, second by Burgstahler to approve a special use permit to Tkaczik Construction for a real estate development sign to be place on the northeast corner of the intersection of Centerville Road and Heritage Street; -the Special Use Permit will be for a one year period; and -placement of the sign shall be determined by the Public CC Meeting Minutes Page seven October 12, 1988 Works Director, motion carried. OLD BUSINESS Discussion of Center Oaks II. City Engineer, John Stewart, presented a letter dated October 12, 1988 which outlines 13 items left to be completed on the development before final acceptance by the City. A copy of this letter is on file with the City Clerk. Motion by Burgstahler, second by Neumann to allow Kenco Construction two weeks to finalize the 13 remaining items which require completion; Clerk is directed to forward a letter to Kenco Construction advising of this and that if not completed by October 27, 1988, the City will draw the security deposited by Kenco Construction for said improvements; administrative costs incurred for the pumps in Lift Station #3 will be added to the list as a 14 item, motion carried unanimously. Richard Tkaczik, also named on agreement, was present and above motion. the Center Oaks II development advised that he did understand the Motion by Burgstahler, second by Neumann to direct the City Clerk to draw on the letter of credit from Parent Construction for the water assessments on the L'Allier Estates II development if said letter of credit is not renewed before the expiration date, motion carried unanimously. Discussion of the Centerville Heights development. Stewart presented a letter dated October 11, 1988 outlining the items remaining to be completed before final acceptance by the City. He noted that items #1. through #11. were the responsibility of the developer. A copy of this letter is attached to and made a part of these minutes. Motion by Neumann, second by Fritchie to accept the improvements on the Centerville Heights developments, except for the 11 items as outlined by the City Engineer; the warranty for the 11 remaining items will begin on the date that they are completed; Clerk is directed to write to Harstad Companies to request specific dates of when the remaining 11 items will be completed, motion carried unanimously. Motion by Burgstahler, second by Neumann to direct the City Clerk to draw on the letter of credits from the Harstad Companies for municipal improvements and water assessments in Centerville Heights if not renewed by the expiration dates; these are two separate letters of credit, motion carried unanimously. CC Meetins Minutes Page eight October 12, 1988 Motion by Neumann, second by Burgstahler to approve "Stop" and "Yield" signs in the Centerville Heights development as recommended by the Public Works Director and the City Engineer, motion carried unanimously. Motion by Neumann, second by Burgstahler to approve a "Dead End" sign at the end of Peterson Trail and a "Right Hand Turn" sign on Fox Run to Shad Avenue in the Centerville Heights Development, per the recommendation of the City Engineer, motion carried unanimously. A copy of the recommendations of the Public Works Director and the City Engineer with regard to traffic signs in the Centerville Heights development are on file with the City Clerk. Discussion of complaints of dead sod in some areas along the 1987 Street Reconstruction project boulevards. The sod is the responsibility of the contractor for 30 days. The dry summer combined with lack of care (watering) by the property owner has damaged some areas sodded in connection with the project. The above conditions occurred after the 30 day responsibility period and are beyond the control of the contractor. City Engineer, John Stewart, submitted a letter to the City regarding six warranty items that Valley Paving would need to complete. A copy of this letter is on file with the City Clerk. Motion by Wilharber, second by Fritchie to direct the Clerk to write to Northern States Power to advise that the repair they had done on Mill Road has settled and must be redone, motion carried unanimously. Motion by Fritchie second by Burgstahler to table discussion and approval of the Assessment Manual until the CePtzmber 26, 1988 meeting, motion carried unanimously. Cern er Motion by Burgstahler, second by Wilharber to table discussion of City installed improvements until a later meeting, motion carried unanimously. Motion by Burgstahler, second by Neumann to appoint Council members Wilharber and Fritchie as liaisons to the City Engineer through December 31, 1988, motion carried unanimously. Motion by Burgstahler, second by Fritchie to approve a letter to be sent out to persons who would be hooking up to municipal water with regard to final hook up and costs; all hook up fees and deposits will be paid at the time building permits are issued for new build homes which will have municipal water, motion carried unanimously. CC Meeting Minutes Page nine October 12, 1988 A copy of the above water hook up letter is on file with the City Clerk. Motion by Fritchie, second by Burgstahler to approve the installation of a street light on Westview Street near the most westerly section of Lot 6, Block 9, City of Centerville; with the understanding that the City will incur no installation charges, that the monthly charge to the City for use will be approximately $14.00 per month, and that the maintenance of the light will be the responsibility of Northern States Power, motion carried unanimously. Clerk noted that she is waiting for Northern States Power to respond with a legal description for a utility easement along the proposed section of Westview Street to be vacated. Motion by Wilharber, second by Burgstahler to direct the Clerk to investigate possible locations for a City Christmas party and to contact the Planning and Zoning Commission, Park and Recreation Committee, Centerville Economic Development Task Force and the City Employees to see if there is interest for said party; it is understood that City funds are not to be expended for a Christmas party, motion carried unanimously. NEW BUSINESS Motion by Fritchie, second by Burgstahler to adopt Resolution #88-6i, that all developers who wish to submit a sketch plan to the City will deposit a $1,000 planner escrow fee with the City prior to submittal of the sketch plan; the developer shall pay for any costs incurred above the $1,000; the developer will be reimbursed appropriately if costs incurred to the City do not total $1,000; the $1,000 is intended to cover planner costs from sketch plan phase through to final plat approval, motion carried unanimously. Motion by Wilharber, second by Fritchie to approve the current payment of claims, motion carried unanimously. Motion by Neumann, second by motion carried unanimously. Fritchie to adjourn the meeting, Meeting adjourned at 10:35 p.m. Respectfully submitted, (}- ~ 'iiflJJr44YJtU- Tamara M. Miltz-Miller Clerk/Administrator -.-----.- - - - ... - / f ~ · ~.,;,J CONSULTING ENGINEERS ..,... Maier Stewart & Associates Inc. October 11. 1988 File: 260005.30 Honorable Mayor and City Council City Hall 1694 Sorel Street Centerville. MN 55038 RE: Construction Status Centerville Heights Dear Mayor LIAllier: On Monday, October 10th, we conducted an on-site inspection of the Centerville Heights project to review the status of construction. As winter is fast approaching, we think it is important to verify the status of the work which is remaining on this project. We find'that apart from a number of minor items the work on sanitary sewer, storm sewer. water distribution and streets is substantially completed and as such we recommend the City accept the project with the following conditions: 1. The Developer maintain warranty for one year on the utilities identified above to cover all failures, settlements and damages which are in excess of that which would occur from normal wear and tear. 2. In the area where watermain has 1-1/~ feet of deficient cover. the warranty be extended for two years further than the one year specified above. This additional warranty shall cover lowering the watermain to the specified depth and repairing all damages so incurred should the shallow bury cause operational problems. 3. The Developer shall re-seed those areas disturbed by electric gas, phone installation and cleanup. with dormant seed. fertilizer and mulch. Said seeding to be reviewed for growth and germination in June, 1989. 4. The Developer shall adjust all valve boxes and utility iron in the streets such that a smooth driving surface is provided. 1959 SLOAN PLACE. ST. PAUL. MINNESOTA 55117 612-774-6021 Mayor L'Allier October 11, 1988 Page Two . 5. The Developer shall demonstrate to the satisfaction of the City Engineer that all water service shutoffs are operable. 6. The Developer shall sweep and clean all curbing on the project for inspection by the City Engineer for exposed tack coat or cracked curbing. All such deficiencies noted shall be corrected by the Developer by June 20, 1989. 7. The Developer shall provide materials for construction of two barricades, one north of Shad Avenue and one east of the terminus of Fox Run. Both barricades shall be erected by City staff 15' behind the curb. 8. The Developer shall propose and implement a plan suitable to the City Engineer which will address correction of surface blemishes in the bituminous streets caused by inappropriate rolling, vehicle tracks and spilt solvents. All corrective actions shall be accomplished by June 20, 1989. 9. The Developer shall regrade the ditches and extend culverts as necessary at the intersection of Peterson Trail and County Road. 14 to provide a 3:1 maintainable slope. 10. The Developer shall regrade and seed drainage ditch from C.B.# 4 to Pond B. Seed germination and growth shall be reviewed June 20, 1989. . 11. The Developer shall inspect valve boxes for breakage and replace as deemed by the City Engineer to be necessary by October 22, 1988. 12. The City shall complete installation of street name signs and traffic control signage by October 22, 1989. For the purposes of accepting the improvements, we recommend that October 12, 1988 be considered as the date of acceptance by the City excepting those items noted as 1 through 11 noted above in which case the date of their acceptance by the City Engineer shall commence the warranty period. I shall be available to discuss these items at your October 12, 1988 council meeting. Yours truly, MAl R TEWART & ASSOCIATES, INC. cc: Harstad Construction Co. Merila & Associates, Inc. . RECEIPTS AND DISBURSEMENTS - OCTOBER 1 - 12, 1988 BALANCE IN GENERAL FUND AS OF OC'IDBER 1, 1988 RECEIPTS Gerry Rehbein - Engineering Escrow - Inspection for installation of watermains & appurtenances First State Bank of Hugo - Assessment Payoff - 1680 Sorel St. Minnesota Title - Assessment payoff 1967 Cardinal Dr. Chicago Title - Assessment payoff 7254 Clear Ridge . James Schilling - 1988 annual payment of water assessment Parent Construction Co. - Sewer & Street Assessments - L'Allier Estates II Parent Construction Ca~ - 1988 annual payment of water assessment Harstad Companies - Second half of annual $lJ,137.08 water assessment payment Patricia Camp - Heating permit #26 i Earl Halley - Jrd qtr. sewer bill State of Minnesota - Refund for overpayment of Medicare Tax in 1986 Danelia Savino - Assessment payoff Lot 2 Block 2 - L-Al1ier Estates Consumers - 2nd & 3rd qtr. sewer charges Gerry Rehbein - Sewer assessment payoff Complete Air, Heating & Cooling Heating permit #27 - 1809 Center St. National Builders - Bldg. Permit #88-59 Patricia Dailey - Dog License Credit Memo - Check #2JJ9 returned by Lakevil1e Motor Express because shipping charges were prepaid by Water Products Co. $ 7,500.00 $ 2,224.20 $ $ $ $ $ 147.72 1 , J 90 . 6 J 597.14 2,990.79 5,971.40 1.5..50 J6.00 24.1.3 $ 5,124.70 $ 2,030.94 $ 391.84 $ 35.50 $ 2,963.18 $ 10.00 j 29.00 DISBURSEMENTS - CHECKS #2400 - 24JJ Check #2416 - Void Steve Appel - for purchasing paint for $ 108.00 Rink Project 1st State Bank of Hugo - Jrd qtr. (Sept.) $ 1,224.62 Deposit for Fed. Soc. Sec. & Medicare Tax Jerome Hughes - Employees portion of refund$ 12.06 for overpayment of Medicare Tax in 1986 Maguire Iron Inc. - Pay estimate #5 & Final$ 2,624.00 Water Storage Tank - $6,624.00, this payment witholds $4,000.00 pending completion of the punch list items $ 59,181.69 j 44.619.75 $10J,801.44 RECEIPTS AND DISBURSEMENTS OCTOBER 1 - 12, 1988 PAGE TWO DISBURSEMENTS CONTINUED Emergency Apparatus Maintenance Inc. Truck Maint. - Labor & Parts Anoka County Surveyor - Copy of Map ! 1.50 Northern States Power Co. - Street Lights 566.46 Viking Safety Products - J safety vests 62.06 & revolving light for truck T.A. Schifsky & Sons, Inc.- 1 Ton fine mill$'.i 21.00 Centennial Fire District - 4th qtr. $ 4,098.)8 payment to Centennial Fire District Anoka Electric Coop. - (6) street lights BFI Portable Services - Restroom rental for October - Ballfield Menards - Supplies for Gen. City Metropolitan Waste Control Commission September (1) SAC Permit Commissioner of Revenue - )rd qtr. State Tax Metropolitan Inspection Service - )rd. qtr. Bldg., Plmbg. & Heating Pennit Fees State Treasurer - Jrd qtr. Plmbg. & Heating surcharge Granger's -35.8 gallons Diesel #1 Press Publications - September Legals Hugo Feed Mill - Maintenance supplies Steve Dixon - Paint for rink project Metropolitan Inspection Service - )rd qtr. Adm. Fee for SAC charges American National Bank - Bond fees & expenses March through Sept. GO Imp. Bond Water Products Co. - Service Charge on bill$ Orville Hughes - September Maintenance $ Salary, milage & supplies -Rink -$25.50 Jerome Hughes - Sept. Maintenance salary Rink Fund - $11.55 Dale Larson - Sept. Maintenance salary & milage - Rink Fund - $19.50 Carol Fritchie - Oct. Council salary Bob Burgstahler - Oct. Council salary $50.00 - Medicare Tax - ($.7)) Walter Neumann - Oct. Council salary $ $50.00 - Medicare Tax - ($.73) Tom Wi1harber - Oct. Council salary $ . $50.00 - Fed. & Medicare Tax. ($5.7J) Leon R. L'Allier - Oct. Council salary $ Beverly Hughes - Reimbursement for coffee j for office & cassette tapes for meetings BALANCE IN GENERAL FUND AS OF OCIDBER 12, 1988 $ 2,041.01 * 32 . J6 74.00 $ $ $ ~ 8,548.87 79.29 544.50 540.00 $ 517.83 * * ~ $ 44.00 170.77 91.7J 71.76 200.00 $ $ 187.75 21.69 709.J5 400. .57 )60 . Jl * 50.00 49.27 49.27 9-4.27 150.00 16.0.8.. .$ 23,712.76 $ 80,088.68 RECEIPTS AND DISBURSEMENTS - SEPTEMBER 29 - )0, 1988 BALANCE IN GENERAL FUND AS OF SEP~MBER 29, 1988 DISBURSEMENTS Valley Paving Inc. - 1987 Street $4,148.40 Improvement Project - Partial Pay Estimate #5 and Final Tamara M. Mi1tz-Miller - Sept. Office salary $1,328.08 & milage - Primary Election salary Mavis Solheid - Sept. Office salary & milage I 576.61 Beverly Hughes - Sept. Office salary & milage 516.59 Public Employees Retirement Association 400.78 September PERA Contribution Lake Area Utility Contracting Inc. - $ 879.10 Partial Pay Estimate #2 for Short St. Sewer Ro-So Contracting, Inc. - Partial Pay Est. ~,797.75 #3 - Control Bldg., Mech. & Electrical & Interconnecting piping & control Bldg. BALANCE IN GENERAL FUND AS OF SEPTEMBER )0, 1988 Petty Cash Checking Account Balance September )0, 1988 - $78.25 $73,829.00 ~14,647.3l $59,181.69 I I I Pursuant to due call and notice thereof~ the City Council of the City of Centerville held a public hearing September 28, 1988 at the Centerville City Hall. The purpose of the hearing was to hear all persons present regarding the proposed amendment to Ordinance #4 to require a Special Use Permit for sporting, athletic, and outdoor music events. Mayor LrAllier called the hearing to order at 6:35 p.m. Present: Fritchie, Burgstahler, Neumann. Absent: Wilharber. Debbie Dykema, representative of the Waterworks Bar was present to ask questions regarding the proposed amendment. Frank Zimny, 7252 Main Street was present in support of the proposed amendment. He noted that persons not connected with the Waterworks Bar have been dumping garbage in the trash bins set out for ball games. Gene Houle, 7124 Centerville Road asked questions of the Council regarding the proposed amendment. Council member Burgstahler noted that the amendment would give the City more control. The more problems that would occur, the more restrictive the Council would probably be. A copy of the proposed amendment is attached to and made a part of these minutes. Motion by Neumann, second by motion carried unanimously. Fritchie to adjourn the hearing, Hearing adjourned at 6:55 p.m. Pursuant to due call and notice thereof, the City Council of the City of Centerville held their regular meeting September 28, 1988 at the Centerville City Hall, Mayor LrAllier called the meeting to order at 7:10 p.m. Present: Fritchie, Burgstahler, Neumann. Absent: Wilharber. Motion by Burgstahler, second by Fritchie to accept the minutes of the September 14, 1988 meeting, motion carried unanimously. Motion by Neumann, second by Burgstahler to accept the minutes of the September 20, 1988 budget meeting, with the following correction to page two, paragraph 5: -Now reads: "Motion by Neumann, second by Neumann.. ,", -Amend to read: "Motion by Neumann, second by Burgstahler. ...., aye: L'Allier, Burgstahler, Neumann; abstain: Fritchie. OLD BUSINESS Motion by Neumann, second by Fritchie to amend Ordinance #4 to require a Special Use Permit for sporting, athletic, and outdoor music events as proposed in the above public hearing, motion carried unanimously. Council member Fritchie volunteered to help the Clerk define the CC Meeting Minutes Page two September 28, 1988 special use permit that would be required with the above amendment. Discussion of proposed Hardwood Pond Estates development. Discussion of over sizing of streets. Brian Drive is proposed to be a 9 ton versus a 7 ton street. Per City Planner, Andrew Mack, the street is classified as a minor arterial. City Engineer, John Stewart, advised that the estimated extra cost for the over sizing of the street is $9,520. He also advised that the estimated extra cost for over sizing of watermains is $11,700. Stewart and Mack agreed that a 9 ton design would be necessary on Brian Drive in this development, as proposed development from the north is expected to filter down to this street. This traffic would include heavier vehicles, such as school buses, garbage trucks, etc. Council discussed City ability to finance over sizing cost absorbtion. Clerk noted that no City funds were available at this time. She also noted that the Tax Increment Financing (TIF) monies from the Center Oaks II development would not be available until 1989, and those monies could only be used in connection with the municipal water system. The TIF monies from the L'Allier Estates II development would not be available until 1990, Clerk noted that these monies could be used for projects such as over sizing of streets and watermains, and possibly for sidewalks. Gerry Rehbein felt the City should take monies from the Sanitary Sewer fund and the Municipal Water fund to finance over sizing of the street. Clerk advised that the Sanitary Sewer fund is for sanitary sewer projects, and that currently a large amount of funds are not available in this account. Clerk also noted that all monies collected for the Municipal Water fund, from the developer, currently goes to making bond payments for the start up of the system. Motion by Burgstahler, second by Fritchie to adopt Resolution #88-58 adopting the City policy that all costs associated with collector streets or minor collector/arterial streets that are to run through a new development shall be the responsibility of the developer, motion carried unanimously. Motion by Burgstahler, second by Fritchie to adopt Resolution #88-59 adopting the City Policy that the materials cost differential between a six inch pipe and an eight inch pipe, with regard to an oversized watermain, shall be funded by the City through the municipal water improvement accounts, motion carried unanimously. CC Meeting Minutes Page three September 28, 1988 Discussion of City policy regarding sidewalks. Mack recommended that the Council include sidewalks along one side of a minor arterial street. Mack also recommended that whatever decision the Council made, it should be consistent throughout all the proposed developments. Stewart advised that the sidewalk should be concrete and would cost approximately $1.00 per square foot. At 4 feet wide and 80 feet long, the cost would be approximately $320 per lot. He advised that the sidewalk should not be put in until at least 50% of the homes are in place. This could be 2 to 3 years. Council member Neumann expressed his opinion that it may be better to wait to install the sidewalks using TIF monies or assessing the benefiting property owners for the sidewalk in the future. It was his feeling that it was important, however, to reserve the space for a future sidewalk at this time. City Planner, Andrew Mack, monies for sidewalks. It was utilize TIF funds for more It was his recommendation to the City would get a return. had reservations about using TIF his idea that the concept was to economic development type projects. use the monies for items on which Council member Burgstahler noted with a 66 foot right-of-way the space will be available for a sidewalk. He did have concern about a sidewalk network. Burgstahler agreed with Mack with regard to TIF monies being used for a sidewalk. He also stressed that by delaying making a policy regarding monetary commitment, the Council would, in effect, be making a decision to not have the developer participate monetarily. Steve Dixon, Park and Recreation Committee member, was present. He advised that it was the feeling of the Park and Recreation Committee that sidewalks were a good idea. He also concurred that it would be beneficial to put the sidewalk in after the homes are built. He noted, however, that the Park and Recreation Committee would not pay for the installation or the maintenance of the sidewalk. Mayor L'Allier expressed the op~n10n that assessing the benefiting property owners may be the best financial solution. Motion by Burgstahler, second by Neumann to adopt Resolution #88- 60, to adopt the City policy to require that all developments that will have minor arterial streets, to make a provision for a four foot wide sidewalk, to be put in at the time that 75% of the homes on the development are completed; the payment policy for these sidewalks will remain open for now, to be discussed and decided upon in the near future, motion carried unanimously. I CC Meeting Minutes Page four September 28, 1988 Motion by Burgstahler, second by Neumann to adopt Resolution #88- 61 declaring adequacy of the petition for municipal water to the south 10 acres of the proposed Hardwood Pond Estates submitted by Gerald Rehbein, developer, motion carried unanimously. A copy of said petition is on file with the City Clerk. Motion by Burgstahler, second by Neumann to amend paragraph three of the improvement policy waiver required by Gerald Rehbein for the proposed Hardwood Pond Estates development, approved at the August 31, 1988 City Council meeting as follows: -now reads: " and agree to have said improvements installed per current City policy." -amend to read: "at a date of two (2) years after the execution of this statement of understanding as printed and agree to have sid improvements installed as per then current City policy.", signing of this agreement is still a contingency as required at the August 31, 1988 meeting, motion carried unanimously. A copy of said waiver is on file with the City Clerk. I Gerald Rehbein, developer for the proposed Hardwood Pond Estates, requested that the City extend MUSA to the north ten acres of the development at this time. Mayor L'Allier, and Council members Burgstahler and Neumann seemed to agree that the City would like to see the revised City plan before making further amendments to the Comprehensive Plan. Steve Dixon, Park and Recreation Committee representative, submitted a sketch plan from the Park and Recreation Committee, which recommends that the park land to be dedicated by the proposed Centerhill development be enlarged to four acres and that these four acres be adjacent to the current park land dedicated for the Centerville Heights development. Dixon noted that this would require a curve to be implemented on the most northern section of Brian Drive. Andrew Mack, City Planner and John Stewart, City Engineer agreed that this would alter the intersections so that the angles would no longer be 90 degrees. It was their opinion that such an intersection and curve on a minor arterial street may not be safe, may defeat the purpose of the minor arterial, and would not be recommended. I When asked questions about the proposed park in Centerhill, Stewart responded that it may be possible to move the park to the north. Knowing the land may be low, the City could accept the dedication to the north with the condition that an acceptable grading plan is prepared for that area. He advised that the CC Meeting Minutes Page five September 28, 1988 creek can be moved, but that it would be difficult. He noted that the developer could be made to pay for fill, grading and moving of the creek, if this were made a condition of acceptance of the development agreement or plat. Council member Fritchie agreed that more park land is needed, but preferred that the park not abut a street, as if the street were to ever have to be reconstructed, the City would have to pick up the cost per foot. The park as currently proposed could be very costly to the City as two sides abut a street. With regard to the proposed park land, in the proposed Hardwood Pond Estates development, Mack advised that only usable land should be used for park land dedication. The non-usable land (pond area) should be monetarily compensated for. Motion by Neumann, to accept the park land on the Centerhill development as proposed on the most current sketch plan, (not the sketch submitted by the Park and Recreation Committee), to include lots 1 and 2, block 4, contingent upon the developer bringing the park land to an acceptable grade; to leave Brian Drive and Fox Run as currently proposed, per the recommendation of the City Engineer and the City Planner concern regarding the angle of the intersections. Discussion followed.~ ~omeRcounci~.memhers'felt that it should be f ~ rc:. ~ E:s v~-...: I.-~ L"o "'-I"':... t tt"e e.. b' h Ie t up to the FlanniQg any kOR l~ Comm.~s~on to come ack W1t an alternate park dedication recommendation, as it was not clear that this is what they would really want. Neumann amends his motion, second by Burgstahler to not act upon the recommendation of the Park and Recreation Committee with regard to their park land dedication recommendation, and to leave Brian Drive and Fox Run as currently proposed, as per the recommendation of the City Engineer and the City Planner concern regarding the angle of the intersection, motion carried unanimously. Motion by Burgstahler, second by Fritchie to waive all unit hook up and building permit fees related to the park building to be erected on Central Park with the exception of the state surcharge, SAC charges, and fees charged to the City by the Building Inspector, motion carried unanimously. John Stewart, City Engineer, advised that a pole for a transmission line lies in the middle of the Fox Run section that is to connect Centerville Heights and Hardwood Pond Estates. Stewart advised that this could be taken care of by moving the road to the north or by making an NSP island around the pole. CC Meeting Minutes Page six September 28, 1988 Motion by Burgstahler, second by Neumann to require that Gerry Rehbein, the developer for the proposed Hardwood Pond Estates, escrow an appropriate dollar amount that would cover his portion of the construction of Fox Run when this section of the street is improvedj this will be a condition in the development agreement, motion carried unanimously. Mayor L'Allier called a five minute recess. Meeting resumed. Discussion of police liaison. Joe Pelton, 7178 Mill Road, gave his impression of what would be involved for a police liaison for Centerville. Burgstahler noted that it would be a key for the liaison to receive input from the City Council and interested citizens on the needs of police, and to then recommend to the City Council, but .the City Council would have the actual voice. It was discussed that a group of three should form the liaison. It appeared to be the consensus of the City Council that the Clerk will work with Pelton to set up this group. Motion by Fritchie, second by Neumann to appoint Joe Pelton, 7178 Mill Road as Police Service Liaison Chairperson through December 31, 1989, motion carried unanimously. Motion by Burgstahler, second by Fritchie to accept the liaison recommendations as presented by Joe Pelton, Police Service Liaison Chairperson, motion carried unanimously. A copy of said recommendations are attached to and made a part of these minutes. Discussion of the proposed park land for the proposed Hardwood Pond Estates development resumed. City Engineer, John Stewart advised that actual usable park land has not yet been determined, but that it would be his recommendation that any land below 902.6 elevation not be considered for park land dedication. He advised that the Rice Creek Watershed will be asking for an easement below the 100 year flood elevations. Gerry Rehbein suggested that he could donate land in another part of the City versus monies or park in the Hardwood Pond Estates development. Motion by Burgstahler, second by Fritchie to accept the revised grading plan dated September 19, 1988 for the proposed Hardwood Pond Estates development, motion carried unanimously. CC Meeting Minutes Page seven September 28, 1988 Motion by Burgstahler, second by Neumann to require the drainage outlot for the proposed Hardwood Pond Estates; to direct the City Engineer to calculate the amount of park land that is above the 100 year flood elevation and accept that land as dedicated park land; in the event that the land dedication in an amount that is less than the required 10% park land dedication, the developer would be required to add the in necessary lieu fee for the south ten acres of the development, motion carried unanimously. Motion by Neumann, second by Burgstahler to not approve more than one building permit for the property which is proposed as Hardwood Pond Estates until final plat approval, motion carried unanimously. Motion by Burgstahler, second by Neumann to add to the developers agreement with Gerry Rehbein for the Hardwood Pond Estates development that no construction traffic will be allowed on Brian Drive or Brian Way until the streets are complete, motion carried unanimously. Motion by Burgstahler, second by Fritchie to add to the developers agreement that the land not covered by blacktop, sod or water will be seeded and mulched as soon as possible in the spring to maintain appropriate erosion control, motion carried unanimously. Discussion of the pending grading permit for Hardwood Pond Estates. Letters submitted to the City by Gerald Rehbein with regard to storage of foundry sand on the property are on file with the City Clerk. Council member Fritchie questioned the letters. City Engineer, John Stewart, advised that the letters submitted were not acceptable and must be more specific. Motion by Burgstahler, second by Neumann that a fee will not be charged to the developer for fill used to construct the streets on the Hardwood Pond Development, motion carried unanimously. Motion by Neumann, second by Burgstahler to amend the September 14, 1988 minutes, page seven, paragraph one: -now reads: "that Metropolitan Council grants the City's rezoning request for the area;" -is amended in these minutes to read: "that the City Clerk notify the Metropolitan Council regarding this minor Comprehensive Plan amendmentj" motion carried unanimously. Discussion of the Centerville Heights development. City Engineer, John Stewart, advised that only minor items are left on the project. The utilities will be put in before the October 12, 1988 City Council meeting. Mayor L'Allier and Council member i.i.. CC Meeting Minutes Page eight September 28, 1988 Neumann will meet with the City Engineer on October 11, 1988 to inspect the project. Clerk advised that the developer has versus cashing in the letter of acceptable to the City Attorney. submitted a credit and $30,000 escrow that this is Clerk and City Engineer updated the Council on permanent weight restriction signs. It appears that it will be necessary to put up a weight limit sign on each street in order to effectively enforce the restrictions. It was agreed that October 19 acceptable dates to meet with Lino Fire Station #3. and October 25, 1988 would be Lakes regarding the proposed Motion by Burgstahler, second by Neumann to accept the Centerville Economic Development Task Force request to sent out a City wide survey and to appropriate the necessary funds to do so, motion carried unanimously. Motion by Fritchie, second by Burgstahler to direct the City Clerk to investigate the upfront cost to construct a City Development Policy Manual, to include the possibility of the Planner and/or Debbie Gonsior putting together the manual, motion carried unanimously. Motion by Burgstahler, second by Fritchie to adopt Resolution #88-62 certifying the delinquent sewer service billings under code #819; persons who pay the delinquent billings prior to October 6, 1988 will be deleted from the list, motion carried unanimously. Motion by Fritchie, second by Neumann to appoint Bill Bruen as Chairperson to the Centennial Fire District Commission for the 1989 year, motion carried unanimously. Motion by Neumann, second by Fritchie to direct the City Clerk to contact Dan Kelley, Principal of the Centerville Elementary School, requesting that he attend the October 12, 1988 City Council meeting; the Council will inquire about the possibility of bussing students within the one mile radius if a resident choses to pay for this, motion carried unanimously. Motion by Fritchie, second by Burgstahler to accept the current payment of claims, motion carried unanimously. Motion by Burgstahler, second by Fritchie to adjourn the meeting, motion carried unanimously. Meeting adjourned at 11:55 p.m. CC Meeting Minutes Page nine September 28, 1988 Respectfully submitted, :J-~ cfJt~~ ~;&~ Tamara M. Miltz-Miller Clerk/Administrator Thu, Sep 29, 1988 LIAISON PROGRAM Page 1 L I A I SON PROGRAM . COMMUNICATION BETWEEN TWO GROUPS . CLOSE BOND . WHAT THE JOB WOULD CONSIST OF . FACILITATION OF DISCUSSIONS BETV./EEN LIND AND CENTERVILLE . START BY DOING FOLLOWING: . MEETINGS ON A MONTHL V BASIS 'yvlTH LINO CHIEF . MEETING WITH RANDV SCHUMACHER TO RESOL \IE SOME CONFL I CTS EXAMPLE: NOTIFICATION OF POLICE BUDGET HEARINGS INPUT INTO DECISION MAKING PROCESS OF POLICE PATROLS SIT DO....../N WITH BOTH COUNCIL AND LIND MANAGER AND DISCUSS FACE TO FACE WITH LIND CITV MANAGER FOR DISCUSSION OF ISSUES . MEETING WITH THE CITV COUNCIL TO INFORM AND BE INFORMED ON CURRENT AND LONG RANGE ISSUES EXAMPLE: PRESENT LIND POLICE CONCERNS AND CITIZEN CONCERNS COUNCIL CONCERNS PRESENT TO LIAISON . WORK WITH STAFF IN LINOAND CENTERVILLE TO STAY ABREAST OF ISSUES . SOURCE OF I NFO FOR COUNC I L EXPLAIN NEEDS OF POLICE EXPLA I N COST OF SOME ITEMS BREAK DOWN OF EXPENSES PER LINE ITEl"l EXAMPLE: WHY 3400.00 UNIFORM ALLOVlANCE COMMUNICATION 3300.00 ETC. . ILLICIT COMMUNITV INVOLVEMENT - THROUGH PROGRAMS . L I NO-CENTERV I LLE POL I CE DEPARTMENT Er"lBLEt1S . POL I CE R I DE ALONGS . POL I CE RESERVES . NE I GHBORHOOD CR I ME WATCH PROGRAMS . DRUG EDUCA T I ON I N SCHOOLS . COMMUN ITY EDUCA T I ON ON CR I ME PREVENT I ON DONE WITH BROCHURES DECALS FOR DOORS AND y./INDOWS Thu~ Sep 29 ~ 1988 L I A I SON PROGRAM Page 1 j I " , Thu1 Sep 291 1988 L I A I SON PROGRAM BLOCK MEET I NGS INFORMED COMMUNITY IS THE BIGGEST DETERRENT TO CRIME SOLICIT COOPERATION AND PARTICIPATION WITH BUSINESS COMMUNITV Thu1 Sep 291 1988 BLOCK MEET I NGS Page 2 Page 2 RECEIPTS AND DISBURSEMENTS - SEPTEMBER 15 - 28, 1988 I BALANCE IN GENERAL FUND AS OF SEPTEMBER 15, 1988 RECEIPTS Bob Burgstahler - Filing Fee for City Council Jerry Peterson - Filing Fee for City Council Maureen Asleson - Air Conditioning Permi t #23 Realistic Plmbg. & Heating - Heating Permit - 7185 Clear Ridge Northwest Title - Balance on assessment Search Oak Grove Mech. - Heating Permit #25 1721 Westview - Centerville School Universal Title - Assessment search Title Ins. Co. of Mn. Assessment search Tami Hanson - Assessment pay-offs 7254 Mill Rd. Title Ins. Co. of Mn.- Assessment search Joseph LaCasse - 3rd qtr. sewer bill Joseph LaCasse - 1977 Sewer assessment payoff Harstad Companies - Monies to be held to insure completion of improvements for Centerville Heights & to cover City cost for these improvements Treasurer, Anoka County - August fines Lewis O'Connor - 1977 Sewer assessment payoff George Haberman - Dog License Gerald Rehbein - Grading permit for Hardwood Ponds David Walter - 2nd qtr. sewer bill Schulties Plumbing - Plmbg. permit #40 1835 Houle Circle Gerry Rehbein - Preliminary plat & final plat application Consumers - 2nd qtr. sewer billing DISBURSEMENTS - (Checks #2355 - 2391) Postmaster - Stamps for Office & 3rd qtr. sewer billing Neil Petrowske - For purchasing light fixtures, brackets, lamps & poles for New rink project City of Lino Lakes - 3rd. qtr. Police Contract payment $ 96,874.22 $ 2.00 $ 2.00 $ 15.50 $ 50 . 50 $ 2.00 $ 15.50 I 6.00 6.00 5,084.49 I 6.00 )6.00 1,534.78 $30,000.00 $ 2,142.23 $ 1,047.34 * 10.00 50.00 $ 49.20 $ 51.00 $ 208.07 ~ 769.80 ~ 41.088.41 $137,962.63 $ 81.25 $ 2,476.71 $14,043.50 RECEIPTS AND DISBURSEMENTS SEPTElVIBER 15 - 28, 1988 PAGE TWO DISBURsmMENTS CONTINUED Maier Stewart & Associates Inc. - Engineering Fees - 7-24 through 8-27-88 Centerville General Services - $159.22 The Villas Four-plex - $96.78 Kenco Convenience Store legal - $42.88 Acorn Creek - Eng. services - $42.88 Centerhill - Eng. services - $42.88 Peltier Lake Dr., Shad, Center St. Staking & Inspection - $130.40 Centerville Heights Plat Review - $336.57 Centerville Heights Inspection - $),735.74 Center Oaks II - Constr. Admin. - $125.99 Center Oaks II - Staking & Ins~. - $250.93 L'Allier Estates Inspection - $89.60 Municipal Water - Constr. Admin. System Plans & Specs - $4,478.97 Rehbein 2nd Addition - Plans & Specs -$98.36 Sorel St. - Plans & Specs - $243.28 Short St. Sewer Extension - $97.63 . Copies of Maps for Ci ty - $11. JJ Northwest Associated Consultants Inc. ..$.,4"f'~fJ,.7 .68 Fees for Techenical Assistance in August Acorn Creek Development - $507.79 The Villas Four-Plex - $589.89 Community Development Block Grant Monies - $3,150.00 LTP Enterprises - Partial pay estimate $ 1,546.25 #2 and Final - for Deep Well Lake Area Utility Contracting, Inc. - $ 1,827.55 Balance on Mill Road Watermain Improvement Burke & Hawkins - August Legal Fees $ 1,079.40 General City - $228.00 Criminal - $767.40 Review Short St. Contract - $60.00 Center Oaks II - $12.00 Centerhill - $12.00 Riteway Construction - 10 T. Class 5 Water Products Co. - 20 meters & parts Northern States Power Co.- Elect. Utile Street Lights, Hall & Garage, Lift #1 &2 Anoka County Surveyor - Copy of map $ 1.00 Metropolitan Steel Fabricators - $ 408.00 (8) Gate locks for Rink Project Metropolitan Waste Control Commission $ 2,645.41 October Sewer service charge Northern States Power Co. - Street lights $ 567.41 $ 9,983.44 ! 29.00 1,446.40 122.52 RECEIPTS AND DISBURSEMENTS SEPTEMBER 15 - 28, 1988 PAGE THREE DISBURSEMENTS CONTINUED Debra Gonsior - Primary Election Judge I Joan LaMotte - Primary Election Judge Margaret Hensel - Primary Election Judge Mary Jane Lang - Primary Election Judge $ Shirley Drewlo - Primary Election Judge $ Rosemary Barett - Primary Election Judge i Marilyn Erkenbrack - Prim. Election Judge Joyce Dupre - Primary Election Judge Mary Ann Thill - Primary Election Judge Dan Tourville - Jrd qtr. P&Z Meetings (4) $ Tina Vermeulen - Jrd Qtr. P&Z Meetings (J)$ Bob Lindgren - Jrd qtr. P&Z meetings (5) ! Kathy Welk - 3rd qtr. P&Z meetings (4) Lloyd Drilling 3rd. qtr. P&Z meetings (4) Cindy Paschke - 3rd qtr. Park & Rec Mtgs. i Carol Pelton - 3rd qtr. Park & Ree. Mtgs. Gerry LeTendre - 3rd qtr. Park & Rec.Mtgs Steve Appel - 3rd. qtr. Park & Rec. Mtgs. . U.S. West Communications - Hall phone $ LaYRe Minnesota Company - Chemical feed $ equipment, including installation and start up service LTP Enterprises Inc. - Estimate Well #1 Supply & install - Final payment Steve Dixon - 3rd. qtr. Park & Rec. Mtgs. ~ Check #2388 - Void 50 . 80 33.75 33.75 38.25 38.25 33.75 33.75 33.75 33.75 40.00 30.00 50.00 40.00 40.00 30.00 30.00 20.00 20.00 48.Jl 2,220.00 $20,700.00 30.00 BALANCE IN GENERAL FUND AS OF 'SEP'DIMBER 28, 1988 j 64.133.63 $ 73,829.00 Pursuant to due call and notice thereof, the City Council of the City of Centerville held their second budget meeting on September 20, 1988. Mayor L'Allier called the meeting to order at 7:05 p.m. Present: Burgstahler, Neumann. Absent: Fritchie, Wilharber. Clerk advised that the fiscal disparity distribution number is still not available from the state, thus is it is still not possible to determine what the exact 1989 tax capacity rate should be for Centerville to not increase taxes to property owners. Clerk estimated that the tax levy may not be more than $180,000 as compared to $172,689 in 1988. Clerk noted that even though the City had experienced growth in 1988 the reasons that the levy did not increase proportionately for the 1989 levy were: -The change in the tax law effects the City in that the majority of the homes in Centerville are in the $60,000 to $100,000 bracket, which will benefit (or be taxed less) from the law. Clerk also noted that homes below $60,000 and above $100,000 may experience an increase in taxes due to the new tax law. -The effects of the Center Oaks II Tax Increment Financing District will be first felt in 1989. Discussion of the Financial Administration line item. Clerk presented the Council with an estimate of the costs for 1989. This estimate is on file with the City Clerk. Clerk noted that all items are based on information or direction given to City staff by the Employee Review Board, or City Council in the past. Major points of discussion were salaries and health insurance. Clerk will present more detailed information to the Council on both items. Clerk advised that Mary Ayde, Lake Sanitation, contacted the City Office to inquire as to whether the City was interested in participating in a County experiment in which local farmers would receive debagged compost waste. Andy Cardinal, Lino Lakes would be the closed location for Centerville. Mary also requested direction on if the City were interested in applying for grant monies for household hazardous waste collection. Motion by Burgstahler, second by Neumann to direct the City Clerk to advise Mary Aye of Lake Sanitation to contact Anoka County to advise that Centerville would like to participated in the experimental program in which local farmers would take debagged compost waste; the Clerk is also directed to advise Mary Ayde that the City would be interested in participating in a household hazardous waste program if 100% funding were to be obtained from Anoka County in the form of a grant, motion carried unanimously. Clerk advised that the $100 allotted out of the Community Development Block Grant to the Centerville Community Development Task Force to pay for Clerk's salary to attend the meetings has been used up. CC Meeting Minutes page two September 20, 1988 Motion by Burgstahler, second by Neumann to authorize continued funding of the Centerville Economic Development Task Force, in that the City Clerk will continue to attend the meetings, monies for this purpose will be taken out of the general fund, motion carried unanimously. Clerk noted that she did contact the City Attorney and has checked in the current League Handbook to attempt to verify what the correct procedure for posting of meetings should be. City Attorney checked the statute and the Handbook and both read that the posting need only be in one place, but would need to be posted at least three days in advance. Clerk advised that she will attempt to contact the League of Minnesota Cities to try to determine if misinformation was given out to a resident. Clerk advised that Dick Wedell, Mayor of Shoreview called the City office to ask if the City would be interested in a television tower. It was estimated that it could generate $50,000 to $60,000 in annual revenue to the City. Clerk advised that the City Planner was contacted for his opinion. Planner felt that if the Council were to consider this proposal it would best be located in the area of the current Cellular I tower. The consensus of the City Council appeared to be that they were not interested in such a proposal at this time. Clerk advised that Council member Fritchie requested that the Council talk about the possibility of publishing a summary of the motions made at the Council meetings in order to try to keep the public more informed as to City decisions. It appeared that the consensus of Council members who were in attendance that they were not in favor of such action at this time. Motion by Neumann, second by Neumann to approve a grading plan for Gerald Rehbein, on the proposed Hardwood Pond Estates development contingent upon receipt of: -the required $50.00 permit fee; -the $15,000 bond as recommended by the City Engineer; -verification of the soil on the property as previously directed or appropriate testing if necessary, to be determined as acceptable by the City Engineer and submitted to the City Clerk, motion carried unanimously. Clerk advised that action to collect the letter of credit began Monday, September 19, 1988. There was a meeting with City Clerk, City Engineer, Ken Briggs a Harstad representative, John Johnson a Merila and Associates representative (Harstad Engineers), and the appropriate contractors. Clerk advised that the meeting in the morning Briggs gave the City a personal check for $30,000 in a request to not have the City cash in the letter of credit. CC Meeting Minutes page three September 20, 1988 Clerk also noted that later in the afternoon Briggs returned for the check advising that Keith Harstad did not approve of this agreement. Clerk advised that drawing of the letter of credit is being pursued, but due to the lack of expertise with regard to improvements on the property and due to the number legal questions that have been arising, Clerk requests that the City Engineer and City Attorney be allowed to continue with the issue, versus the City Clerk as the primary contact. It appeared that the consensus of the Council was to allow the City Engineer and City Attorney (keeping the Clerk informed) to pursue the matter in the best interest of the City of Centerville. Motion by Neumann, second by Burgstahler to adjourn the meeting, motion carried unanimously. Meeting adjourned at 9:10 p.m. Respectfully submitted, l~lq~~ Clerk/Administrator Pursuant to due call and notice thereof, the City council of the City of Centerville held a public hearing September 14, 1988 at the Centerville City Hall. The purpose of the hearing was to hear all persons present regarding the proposed assessment roll for the Short Street Sewer Extension Improvement #88-1. Mayor LPAllier called the hearing to order at 6:50 p.m. Present: Fritchie, Burgstahler, Neumann. Absent: Wilharber. No persons in the audience spoke members asked no questions and did assessment roll. on this matter. City Council not express comments on the Motion by Burgstahler, second by Fritchie to adjourn the meeting, motion carried unanimously. Hearing was adjourned at 6:52 p.m. Pursuant to due call and notice thereof, the City Council of the City of Centerville held their regular meeting September 14, 1988 at the Centerville City Hall. Mayor LPAllier called the meeting to order at 7:00 p.m. Present: Fritchie, Burgstahler, Neumann. Absent: Wilharber. Motion by Neumann, second by Fritchie to accept the minutes of the August 23, 1988 joint meeting of the City Council and the Planning and Zoning Commission, motion carried unanimously. Motion by Burgstahler, second by Neumann to accept the minutes of the August 24, 1988 regular meeting, motion carried unanimously. Motion by Neumann, second by Fritchie to accept the minutes of the August 31, 1988 special meeting, motion carried unanimously. APPEARANCES Sheriff Wilkinson, Anoka County SheriffPs Department, appeared before the Council to speak on services provided to the cities in Anoka County. Council and audience Wilkinson. Some of his -County services department. -County is the primary police protection source for 7 cities (1/3 of Anoka County. -It has been proposed that aid be available in cases of incarceration, so that a County officer could come to individual cities to pick up violators to deliver them to the Anoka County jail facilities, versus using individual city officers to deliver the violator. -The County usually assists cities as needed. Mutual aid is usually between two cities that don't have jurisdiction in the each others cities. -The County would respond to the City in emergency situations, but is not geared up to be a first responder. This is due to the location of Centerville members asked questions of Sheriff responses and comments were as follows: offered are to supplement the local police CC Meeting Minutes page two September 14, 1988 within the County. -The County does not charge for mutual aid, but they have contracted with Forest Lake Township for mutual aid to cover the City of Columbus at no charge. (Columbus contracts with Anoka County for 8 hour, 5 day per week service.) -911 calls come into a joint dispatch for Anoka County and the nearest officer is asked to respond. -The question as to whether a city the size of Centerville should have its own police department would require a community decision. There are other cities similar in size to Centerville in Anoka County that have there own departments that do not provide 24 hour service. -Jail facility is 22 miles away. -1 canine unit is part of the Anoka County Sheriff's department. -The possibility as to whether a community such as Centerville could be provided training through or with the County Sheriffs department would have to be discussed before a commitment could be made. -The police protection proposal submitted by the Sheriff's Department did include total service, equipment, training, personnel, liability, and administration. -The goals of response time vary from city to city. For example the goal in Fridley is 3 minutes. In other areas the goal may be more like 20-25 minutes. -Currently there is no time that a County patrol car is in Centerville, however, if Centerville did not have police protection this would be different. -For the last 2 years, 4 additional officers have been requested at budget time, and they have not been granted. The number of jailers required by the County is state mandated. -More officers are on duty in the evening hours. In a back up situation the County calls the neighboring communities or officers. Sometimes the County calls other counties. No charge is involved in these back up situations. -The County probably would not regularly go into communities that have their own departments even if the monetary and personnel resources were available. -A contract for 24 hour service with the County would cost over $200,000. -Sheriff Wilkinson resides in East Bethel that contracts for 16 hour police protection. When pressed, Wilkinson admitted that his preference with regard to the safety of his family would be 24 hour protection. -It would be possible for criminals to figure out which hours an officer were not on duty in any particular city. For this reason rotation of hours is advisable. CC Meeting Minutes page three September 14, 1988 -The difference between the Anoka County proposal and the Lino Lakes proposal is that Lino Lakes drives through Centerville in order to patrol Lino Lakes, thus can also provide service to Centerville at no additional cost. Anoka County would have to place a person and a vehicle in the City. -Over a period of time there may not be a savings to an individual City to have its own department versus contracting with Anoka County. -With an Anoka County contract a law enforcement committee would be set up in the City to encourage communications. -Park rangers patrol the County Park. -Wilkinson offered to help the City no matter what decision was made with regard to police protection. Audience members who asked questions: -Lora Elken, 1701 Peltier Lake Drive, -Joe Pelton, 7178 Mill Road, -Donna Erickson, 1548 Peltier Lake Drive, -Wayne Hanson, 7200 Mill Road, -Jeff Will, 1933 Center Street, -Terry Elken, 1701 Peltier Lake Drive, -Tim Doyle, 1715 Peltier Lake Drive, -Udo Wegman, 1742 Main Street, -Joe Steele, 6926 Sumac Court, -Kathy Welk, 7219 Mill Road, -Mary Jane Lang, 1559 Peltier Lake Drive, -Carol Pelton, 7178 Mill Road. PETITIONS AND COMPLAINTS Mayor L'Allier revised the agenda to hear a petition that a Centerville Police Department not be initiated. Lora Elken, 1701 Peltier Lake Drive presented the petition. She advised that 272 Centerville residents had signed the petition. This petition is on file with the City Clerk. Mayor L'Allier noted that the information given to petitioners appeared to be inaccurate. He noted that the petition quoted 16 hour per day, 5 day per week protection. He advised that the proposal was 16 hour per day, 7 days per week. Elken advised that she obtained the information from a newspaper article. L'Allier acknowledged the hard work in a petition such as this, but encouraged all residents to check with City Hall for accurate information in the future. The following residents asked questions and expressed opposition to a Centerville Police Department: -Lora Elken, 1701 Peltier Lake Drive, CC Meeting Minutes page four September 14, 1988 -Maureen Asleson, 7232 Mill Road, -Wayne Hanson, 7200 Mill Road, -Carol Pelton, 7178 Mill Road, -Joe Pelton, 7178 Mill Road, -Kathy Welk, 7219 Mill Road, -Tim Doyle, 1715 Peltier Lake Drive, -Des Englund, 7081 Brian Drive, -Terry Elken, 1701 Peltier Lake Drive, -Lynn Gulsvig, 7246 Mill Road, -Donna Erickson, 1548 Peltier Lake Drive, -Myra Spijer, 7200 Mill Road, -Mary Ann Sundberg, 7072 Brian Drive, -Jeff Will, 1933 Center Street, -Joe Steele, 6926 Sumac Court. Joe Pelton, 7178 Mill Road volunteer to act as Centerville police liaison to the Lino Lakes Police Department. Mary Jane Lang, 7219 Mill Road and Gene Houle, 7124 Centerville Road expressed concern and support of City staff. Houle noted City Council's hard work on the issue, but agreed that this could be a ballot item to be decided by the residents. Mayor L'Allier polled the Council for comment: -Council member Neumann noted that this was not something that was just started in 1987. Centerville has talked to Lino Lakes regarding their concerns and have not received positive responses from the administration or the Council. He would like to see the issue on a ballot or implement a police liaison for one year to try to mend fences. -Council member Burgstahler noted that it appeared that a lot of misinformation exists within the residents, and that this is understandable. He noted that staff did try to do a good job. A lot of costs questioned by residents are in the budget estimates. He was originally against a Centerville Police Department for 1989 concerned that items may be missing or inaccurate. He felt that the City should set criteria of what they expect of a police force (ordinance enforcement, crime prevention). It was his opinion to work with Lino Lakes and if there is to large of a communication gap, the issue could be put on a ballot. He expressed interest in a police liaison group (3 persons). One individual of the group would be assigned as the primary communicator. -Council member Fritchie noted that as increases, so does the cost to contract for Police protection. She stated that Police Department proposal was to start the population with Lino Lakes the Centerville with 16 hour CC Meeting Minutes page five September 14, 1988 per day coverage and hopefully increase that to 24 hours per day as the Centerville population were to increase. Fritchie noted that it was anticipated that the police department would take over the facilities currently occupied by the fire department when Station #3 is relocated. Fritchie advised that Centerville has tried to communicate with Lino Lakes. Fritchie recognized the names on the petition, but because of the misinformation supplied to the petitioners she did not feel that it was a valid representation of what the people want. She agreed that this could be a ballot item. Fritchie concurred with the need for a liaison, but felt that the liaison should work with the Lino Lakes City Administrator as that is where some of the perceived problems originate. She noted that the City should seriously evaluate this proposal again in 1989. -Mayor L'Allier felt that it may be premature to have the issue on the 1988 ballot. It would be his thought to implement a liaison for a two year period. Motion by Burgstahler, second by L'Allier to direct the City Clerk to contact Lino Lakes to renew the 1989 Lino Lakes Police Protection Contract for the 1989 year; Clerk will stop all current action to initiate a Centerville Police Department as previously authorized at the August 31, 1988 City Council meeting; Clerk will work on a draft of responsibilities for a police liaison; the City of Centerville accepts the amended contract language as agreed upon by the Lino Lakes City Council and as confirmed in the August 30, 1988 letter from Randy Schumacher, Lino Lakes City Administrator, aye: Neumann, Burgstahler, Fritchie, L'Allier. Council member Neumann asked that the motion be amended to include that if contract terms are not met by the liaison by July 1989 that Centerville will again initiate procedures to implement a Centerville Police Department in 1990. Council member Burgstahler advised that he was not prepared to put this into his motion at this time. Kathy Welk, listening, concerns. 7219 Mill discussing, Road complimented the Council for and coming to a solution to resident Meeting was recessed at 9:45 p.m. Meeting resumed at 10:00 p.m. OLD BUSINESS Motion by Neumann, second by Fritchie contact Northern States Power to write to direct City Clerk to an easement for the CC Meeting Minutes page six September 14, 1988 section of Westview Street that is to be vacated, motion carried unanimously. Motion by Neumann, second by Fritchie to table discussion of the portable pump to be purchased by the Public Works Department for use with the municipal sewer system, until such time that the City Engineer and the Public Works Director can discuss the matter, motion carried unanimously. Motion by Neumann, second by Burgstahler to adopt Resolution #88- 52 to declare Keith and Diane Harstad, developers for the Centerville Heights residential development in default of their Development Agreement with the City of Centerville with regard to the completion date of the improvements on said development; the City Clerk is directed to draw on the letter of credit in the amount recommended by the City Engineer in a letter dated September 14, 1988; the dollar amount for the letter of credit will be placed in a separate interest bearing City account; Clerk is directed to write a letter to Keith and Diane Harstad informing them of the draw on the letter of credit and that it will take the City two weeks to hire contractors to complete the project, during this time period Harstad may continue work on the project; any monies not used by the City to install the remaining municipal improvements, less administration, engineering and legal costs, will be returned to Harstad, motion carried unanimously. A copy of the September 14, 1988 City Engineer letter is on file with the City Clerk. Motion by Burgstahler, second by Neumann to adopt resolution #88- 53 to accept the preliminary plat of the property described as: the south 10 acres of the west 1/2 of the northeast quarter of the northeast quarter, section 23, township 31, range 22, Anoka County, Minnesota, also referred to as the proposed Hardwood Pond Estates residential development, as recommended by the Planning and Zoning Commission, contingent upon: -submission of all items addressed in Ordinance #8, Article 4, Section, 43 - Preliminary Plat, 43.02. SITE MAP. (43.02-1, 43.02-2, 43.02-3, 43.02-4, 43.02-5, 43.02-6, 43.02-7, 43.02-8, 43.02-9), 43.03. SUBDIVISION PLAT (43.03-5) and 43.03-5 ENGINEERING PLANS (43.04-1, 43.04-2, 43.04-3); -that all lots have at least 80 feet of frontage; -that the revised preliminary plat show a 66 foot road; -developer providing written documentation or support where the foundry sand stored on the proposed development came from and the type, and the City Clerk receives support from the proper authorities that the foundry CC Meeting Minutes page seven September 14, 1988 sand stored on the sight is not considered dangerous; -that a permanent and complete City easement be granted to the City for Fox Run, Brian Drive, and Brian Way throughout the plat; -that adequate waivers and release of liability to the City are received from the developer with regard to any costs that may be incurred associated with rezoning, regulations or policies which are not compatible with the area outside the existing Metropolitan Urban Service Area (MUSA) boundary; -that all costs incurred for the development are paid by the developer; -that Metropolitan Council grants the City's rezoning request for the area; motion carried unanimously. A copy of the proposed Hardwood Pond Estates preliminary plat is on file with the City Clerk. Discussion on City policy for collector streets and sidewalks. City Council and developers present did not agree on what the City policy should be. City Clerk will research what other cities policies are. Motion by Burgstahler, second by Neumann that per the recommendation of the City Engineer adopt Resolution #88-54 to accept the plans and specifications for sanitary sewer, watermain, storm drainage, and street construction for the proposed Hardwood Pond Estates development, contingent upon: -that an easement in the street right of ways be granted for the north half of the project; -that no building connections will be allowed to sewer and/or water in the north half of the project that is not in the MUSA boundary; -that the appropriate Rice Creek Watershed Permit be documented in the City Office for the project; -that the provision of the east half of Fox Run be resolved (possible escrow from the developer); -that the issue of if there should be a sidewalk along the collector street and who should pay for it, also who should pay for the over sizing of the collector street be resolved; -that an acceptable development agreement be obtained; motion carried unanimously. A copy of the preliminary Hardwood Pond Estates plans and specifications are on file with the City Clerk. Motion by Burgstahler, second by Fritchie to table discussion of a potential petition for water from Hardwood Pond Estates until CC Meeting Minutes page eight September 14, 1988 the September 28, 1988 meeting, motion carried unanimously. Motion by Burgstahler, second by Fritchie to give authorization to the City Engineer to sign all necessary water permits to sent to the appropriate agencies for review regarding the proposed Hardwood Ponds Estates, motion carried unanimously. Discussion of grading permit. It was felt that this could be handled administratively with the City Clerk. Discussion of Planning and Zoning Commission recommendation of MUSA extension for the proposed Acorn Creek development, the proposed Centerhill development and the north 1/2 of the proposed Hardwood Pond Estates. Clerk advised that the Planner recommendation is to wait until the entire Economic Development Plan is complete to request any MUSA extensions. Motion by Burgstahler, second by Neumann to not follow through on the recommendation of the Planning and Zoning Commission to request MUSA extensions for the proposed Acorn Creek development, the proposed Centerhill development, and the north 1/2 of the proposed Hardwood Pond Estates development, until the City Economic Development Plan is completed by the City Planners; this item will be tabled until a date in the future after the completed plan has been presented to and accepted by the City Council, aye: Fritchie, Burgstahler, Neumann; abstain: L'Allier. Mayor L'Allier noted that his abstention was due to a family relationship with one of the developments. City Clerk will contact Richard Chromey (Centerhill) and Mort Huber (Acorn Creek) when the proposed MUSA extension is again on the City Council agenda. Motion by Neumann, second by Fritchie to adopt Resolution #88-55 to adopt the assessment roll for the Short Street Sewer Extension Improvement #88-1, motion carried unanimously. Motion by Burgstahler, second by Fritchie to adopt Resolution #88-56 to amend Resolution #88-41 as follows: -Section 1. 2. from $15.00 to $65.00, 3. from $15.00 to $35.00, -Section 2. 2. from $20.00 to $35.00; motion carried unanimously. Discussion of the final acceptance of the 1987 Street Reconstruction Improvement #87-1. John Stewart, City Engineer, advised that a complaint of dead sod had been made by the resident at 1621 Peltier Lake Drive. Stewart noted that the sod CC Meeting Minutes page nine September 14, 1988 appeared to be alive in the Spring and that it appears that it died due to the hot, dry conditions that existed this summer. Motion by Burgstahler, second by Fritchie that per the recommendation of the City Engineer, to adopt Resolution #88-5~ to give final acceptance to Valley Paving, Inc. for the 1987 Street Reconstruction Improvement #87-1; final payment contingent upon contractor signing the Certificate of Substantial Completion, and receipt of for IC-134, consent of surety, and necessary lien waivers, motion carried unanimously. Maureen Asleson, 7232 Mill Road inquired as to whether damage done by heavy vehicles near 7200 Mill Road are covered under this warranty. John Stewart, City Engineer, advised that was an item that is covered by the Harstad Companies, with regard to the Centerville Heights development. City engineer will arrange a final tour with Public Works and City Council members prior to October 15, 1988, which is the last date of the warranty for the 1987 Street Reconstruction Improvement #87-1. Motion by Burgstahler, second by Neumann to direct City Clerk to work with Joe Pelton, 7178 Mill Road to draw up a list of duties for a police liaison, motion carried unanimously. Motion by Burgstahler, second by Neumann that per the recommendation of the City Engineer, to approve the partial pay estimate for Lake Area Utility Contracting, Inc. for work completed from August 9, 1988 to September 13, 1988 for the Short Street Sewer Extension Improvement #88-1; the amount earned is $879.10; payment is contingent upon Lake Area Utility Contracting, Inc. signing the payment estimate, motion carried unanimously. Motion by Neumann, second by Fritchie that per the recommendation of the City Engineer, to approve the following pay estimates for the Municipal Water Improvement #87-3: -Maguire Iron for work completed from July 30, 1988 to September 13, 1988 on the elevated tower; this is a final pay estimate for $6,624.00, the amount of retainage; $4,000 of this payment will be withheld until such time as the contractor completes the overflow pipe, supplies the splash block for the overflow and repairs the broken ladder rung; -LTP Enterprises, for work completed from May 24, 1988 to July 1, 1988 on the deep well; this is a final pay estimate for $1,546.25, the amount of retainage; -Ro-So Contracting, for work completed from June 25, 1988 to September 13, 1988 on the Interconnecting Piping and CC Meeting Minutes page ten September 14, 1988 Control Building; the amount earned 1s $894.00; this payment will be made contingent upon the contractor signing the payment estimate; -Ro-So Contracting, for work completed from June 25, 1988 to September 13, 1988 on the electrical and mechanical work; the amount earned is $5,903.75; the payment will be made contingent upon the contractor signing the pay estimate; Per the City Engineer recommendation the following payments for Municipal Water Improvement #87-3 are also approved to be made: -LTP Enterprises for well pump, controls and Rank Add-a- Phase in the amount of $20,700; -Layne Minnesota Company for chemical feed equipment in the amount of $2,200; this amount reflects a deletion of sales tax and a deduction of $75.00 for the substitution of a hand transfer pump for the proposed electric transfer pump from the original bill; City Clerk will send a letter of explanation with the bill; motion carried unanimously. Motion by Fritchie, second by Neumann to approve Bill Bruen, Centennial Fire District Chairperson to preside as the Chairperson at the Joint Centerville City Council and Lino Lakes City Council meeting to discuss Station #3, motion carried unanimously. NEW BUSINESS Motion by Neumann, second by Fritchie that per the recommendation of the Planning and Zoning Commission, a variance to Ordinance #4 will be granted to the eight remaining undeveloped lots on the platted Royal Meadows development; contingent upon the houses being place far enough to one side to provide adequate drive in space; justification being that the lots on the Royal Meadows development are zoned R4 Single Family Manufactured which allows a lot 60 feet wide and 7,500 square feet, the City Council recognizes that there may be difficulties in facilitating attached garages on said lots, and that one of the original purposes of the approval of Royal Meadows was to encourage low and moderate income housing, the additional cost of an attached garage could prohibit some low income buyers, and that it would be a hardship to the developer as he has marketed the homes as lower income housing; motion carried unanimously. Motion by Neumann, second by Fritchie to direct the City Clerk to contact the paper to advertise for a Light Rail Transit representative for the City of Centerville, this will also be put on the City cable channel, motion carried unanimously. Mayor L~Allier requested that the minutes read that the Quad Press reporter apologized for not getting the date of the August CC Meeting Minutes page eleven September 14, 1988 31, 1988 special meeting in the paper. Motion by Bursstahler, second by Fritchie to allow Harvey Cartier, 7048 Progress Road to repair the steps and/or sidewalk in front of his home on City street right-of-way along Heritage Street at his own expense, motion carried unanimously. Motion by Burgstahler, second by Fritchie to accept the current payment of claims, motion carried unanimously. Motion by Fritchie, second by Burgstahler to adjourn the meeting, meeting adjourned at 12:17 p.m. Respectfully submitted, ~~~~~;/~d Tamara M. Miltz-Mi~er Clerk/Administrator - - ------------------- --* RESOLUTION #88-55 WHEREAS, pursuant to proper notice duly given as required by law, the council has met and heard and passed upon all objections to the proposed assessment of the S9qrt Street Sewer Extension Improvement #88-1 for the properties with the PID #'s of 23-31-22-31-0001 and 23-31-22-31-0002 for the improvement of municipal sewer, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CENTERVILLE, MINNESOTA: 1. Such proposed assessment, a copy of which is attached hereto and made a part hereof, is hereby accepted and shall 'constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 2. The entire cost of the project is $14,200 to be split among the benefiting property owners. .3. Such assessment shall be payable in equal annual installments extending over a period of ten (10) years, the first of the installments to. be payable on or before the first Monday in January, 1989 and shall bear interest at the rate of 8.0% per annum from the date of the adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from the date of this resolution until December 31, 1988. To each subsequent installment when due shall be added interest for one year on all unpaid installments. 4. The owner of any property so assessed may at any time prior to certification of the assessment to the county auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the city treasurer, except that no interest shall be charged if the entire assessment is paid within 30 days from the adoption of this resolution; and he may, at any time thereafter, pay to the city treasurer the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 or. interest will be charged through December 31 of the next succeeding year. $. The clerk shall forthwith transmit a certified duplicate of this assessment to the county auditor to be extended on the proper tax lists of the county, and such assessments shall be collected and paid over the same manner as other municipal taxes. Adopted by this council this 14th day f September, X~ ;;? c/ ~'.., Mayor CITY OF CENTERVILLE COUNTY OF ANOKA STATE OF MINNESOTA RESOLUTION #88-56 A RESOLUTION SETTING RATES FOR PERMITS, CONNECTION FEES, SERVICES, AND WATER USAGE PURSUANT TO ORDINANCE NO. 45 AND RESOLUTION NO. 56 THE CITY COUNCIL OF THE CITY OF CENTERVILLE HEREBY RESOLVES: SECTION 1 WATER PERMIT FEES 1 . Service/Connection . $50.00 2. Tapping Main . . $65.00 3. Disconnection Requests $35.00 4. Inspections (All). . . . . $15.00 SECTION 2 SERVICE CHARGES 1. Testing Up to 2" Meters. . . . . $20.00 Up to 3" Meters. $25.00 Up to 4" Meters. . . . $30.00 Up to 6" Meters. . $35.00 2. Violation Penalties Shut-off . . . . . . $35.00 SECTION 3 1. 2. 3. SECTION 4 1. 2. WATER METER DEPOSIT 5/8" Meter . . . . 1-1/2" Meter . . Special Sizes. . $100.00 . . . . $300.00 Cost Plus Handling UNIT CONNECTION CHARGES Residential. . . Non-Residential, Per REC . . . $2,500. 00 . . . $2,500. 00 SECTION 5 WATER USAGE RATES 1. Billed Quarterly. . . 2. Minimum Per Quarter. . 3. Penalty/Late Payment. . . . . . . . . $15.00 + $1.50/1000 gallons $15.00 10% SECTION 6 - The rates/charges as shown shall be effective September 14, 1988. Adopted by the City Council this 14th day of September, 1988. ~T: <. ~~~ ~IL Tamara M. M It - ler C}JY OF CENTERVILLE . ~;C.y I~ Leon R. L~Allier, Mayor Pursuant to due call and notice thereof, the City Council of the City of Centerville held a special meeting August 31, 1988 at Centerville City Hall. Mayor L'Allier called the meeting to order at 7:05 p.m. Present: Fritchie, Burgstahler, Neumann. Absent: Wilharber. Clerk advised that she contacted the following locations for storage of squad car/officers: -Ro-So Contracting did have indoor storage for the car and space for an office. The cost per month would be $475 per month. -St. Genevieve Church did not have storage space for a squad car in their new garages. -The Centennial School District discourages permanent use of the school for regular meetings. They may look at use for meetings on a temporary basis, possibly a one year period. However, this would have to be decided by the School Board. The current cost to organizations is $30 per evening from 6:00 p.m. to 10:00 p.m. The actual cost to the City, if any, would be considered when a request for use would be made to the School Board. All meetings must end by 10:00 p.m. so that custodians can clean up and close the building. -Eagle Trucking offered outside storage in a fenced in area for the squad car at no charge to the City. Tim Ross, submitter of the Centerville Police Department proposal was present. When asked, he noted that the police officers should be situated with the City Office to prevent duplication of office equipment and to aid in communication. Clerk noted that the 1989 Lion Lakes Police service would cost Centerville approximately $68,000. The estimated cost for the 1989 Centerville Police Department is approximately $82,000. Clerk also advised that Lino rewording for the 1989 Lino regarding priority of service revised wording would leave officer in charge at that time. Lakes has submitted proposed Lakes Police Service Contract between the two cities. The the priority of the calls to the Clerk noted that Police Chief, Dean Campbell advised that Centerville would be expected to pay for mutual aid during times that Centerville did not have an officer on duty in their City. Clerk noted that this can legally be done, per Captain Netko of the Anoka County Sheriff's Office, however, they had not heard of this being practiced with any other City. Captain Netko noted that the charge could be on a per call basis. Clerk also noted that she did discuss the matter with Chief VanBurkleo and he also had not heard of cities charging for mutual aid with regard to police protection. Clerk did contact Columbus Township that has an eight hour, five day per week contract with Anoka County. Columbus Township advised that they have received assistance from Lino Lakes many times and that they have never been charged for CC Meeting Minutes Page two August 31, 1988 this service. Clerk also noted that Randy Schumacher, Lino Lakes City Administrator, advised that if Centerville did go with its own department in 1989, that he would be confident that the Lino Lakes City Council would not reconsider renewal of the Lino Lakes/Centerville Police Service Contract in the future. Clerk noted that both Schumacher and Campbell advised that with a $1.6 million budget Lino Lakes would not financially or administratively be affected if Centerville did not go with the Lino Lakes Police service in 1 989. Council member Burgstahler advised that he felt the idea was good, but was concerned with open ends. He did recognize the needs for improved police service, but did not see the urgency to make the decision this quick. He felt that many items such as storage, space and monetary issues would fall into place in 1989. He would like to see the department originate in a professional and well organized manner. Council member Fritchie did recognize the problems with space and the tight budget. Centerville has never had a lot of money at anyone time. Centerville had very little control with the Lino Lakes Police Department. In the near future Centerville would end up paying more for service with Lino Lakes than they would with their own department. She felt that Centerville's own department would be a benefit to the City and should be implemented in 1989. Council member Neumann advised that he was convinced that Centerville was not rushing into this and that the City has procrastinated to long on this issue. He is concerned over the issue of money and how much is available. Mayor L'Allier was concerned about financing of the project and if ample time is left to complete the project for 1989. Due to budgetary and time constraints, Clerk recommended contracting with the Lino Lakes Police Department for the 1989 year. If it were then the desire of the Council to continue with the idea of a Centerville Police Department, to make the commitments (financial and administrative) at this time for 1990. Motion by Neumann, second by Fritchie to direct the City Clerk to proceed with the necessary steps to implement a Centerville Police Department for the 1989 year; this is to include initiation of the application process, aye: L'Allier, Fritchie, Neumann; nay: Burgstahler. CC Meeting Minutes Page three August 31, 1988 Motion by Burgstahler, second by Neumann that per the recommendation of the Planning and Zoning Commission, application will be sent to the Metropolitan Council for rezoning of the south ten acres of the area proposed as Hardwood Pond Estates residential development, from B-1 (Commercial) to R-2A (High Density - Single Family Residential - Sewered), motion carried unanimously. Motion by Neumann, second by Burgstahler to permit Gerry Rehbein, developer for the proposed Hardwood Ponds residential development to hire the City (who would direct the City Engineer) to install the improvements on the south 10 acres of the proposed development (developer pays all upfront monies); contingent upon him signing a waiver that he does recognize that the City is investigating the possibility of City policy to require City installed improvements of developers, and that if the City were to adopt this policy before the north half of the proposed development were approved, he would recognize this policy (the City would bond for the improvements), motion carried unanimously. Motion by Fritchie, second by Burgstahler to adopt Resolution #88-51 providing for enforcement of adopted Ordinance #46 regulating permanent and temporary weight restrictions within the City of Centerville, until such time Ordinance #46 is published, motion carried unanimously. Clerk noted a letter removed to facilitate a not be replaced on Lot Addition. Clerk noted implements the policy of the Council that Harstad been removed. from Merila and Associates that trees installation of a storm sewer pipe, would 4, Block 2 Peterson's Old Homestead, Centerville Resolution #88-37 which replacement. It was the consensus of Companies replace the trees that have Council member Fritchie requested that when Ordinance #4 is amended to require Special Use Permit for sporting and athletic events, that music concerts also be included. Clerk will discuss this with the City Attorney. Motion by Fritchie, second motion carried unanimously. p.m. by Neumann to adjourn the meeting, The meeting was adjourned at 9:10 Respectfully submitted, ~~ 7J!1lJi4- /J)dIL Tamara M. Miltz-Miller Clerk/Administrator 26 Aug 88 TO: Mayor & Councilmembers City of Centerville After considerable thought concerning the issue of the police departments for the City of Centerville, I still feel strongly that we should have our own department and by either cutting back on a few of the different budget items or go into our reserve funds (what little there may be), this may also help us in creating our own department. If the funding or time restraints will not permit it at this time, then we should notify Lino Lakes that we will continue for one (1) more year and then start the steps to create our own department. Maybe also within the one year time frame, the office/garage situation may correct it self with the fire department. Respectively yours, -1' J "..-, . ~ /'1 \....-.. (. ~. .....-.. ,..' ',---~ " , ~ '-..... ....--' Tom Wilharber Councilmember RECEIPTS AND DISBURSEMENTS - SEPTEMBER 1 - 14, 1988 BALANCE IN GENERAL FUND AS OF SEPTEMBER 1, 1988 RECEIPTS Leon R. L'Allier - Filing fee for Mayoral Galaxy Mechanical - Plmbg. Permits #37 & #38 - 1990 Main St. National Title - Assessment Search Regency Plmbg. - Plmbg. Permit #39 7185 Clear Ridge Richard Fischer - Copies of Ord. #4 & 8 Amendments & Zoning Map Tom Wilharber - Filing Fee for City Council$ (4 year term) Mn. Title - Assessment Payoff 1982 S. Robin Lane State of Mn. - State Fire Aid Consumers - 2nd qtr. sewer billing 1st State Bank of Hugo - August interest on General Fund checking account Carol Fritchie - Filing fee for Mayoral ! George Haberman - Filing fee for Mayoral Carol Pelton - Filing fee for City Council (4 year term) Gordon Rehbein - Plans & Specs Escrow Rehbein Development N. Main St. George Haberman - 2nd qtr. sewer bill DISBURSEMENTS - (Checks #2326 - 2354) Lake Area Utility Inc. - Partial pay estimate #1 for Short St. Sewer EL~. Centennial Fire District - State Fire Aid American Nat'l Bank - Interest payment on Imp. Bond-1979 & Paying Agent Fee Valley Paving, Inc. - Partial pay estimate #1 for Sorel St. Extension Gerard LeTendre - Materials for Rink Project & lunch for work crew Emerald Office Supplies - Office supplies St. Paul Pioneer Press Dispatch - Public Hearing Notice for Preliminary Plat of Hardwood Ponds - Rehbein Develop. N. BFI Portable Service.- Restroom rental 9-2 - 9-29, 1988 Interstate Lumber Co. - Lumber & materials for Rink Project Feed-Rite Controls, Inc. - Chemicals for Pumphouse Tursso Companies, Inc. - Forms for Office use * * 2.00 172.00 6.00 76.00 15.00 2.00 $ $ 147.72 121,623.00 86).53 701.)4 2.00 2.00 2.00 $11,600.00 .$ 4.00 $ 7,825..50 ~21,62J.OO 4,207..50 $ 7,257.92 $ 80.76 ~ 61.95 127.40 $ 74.00 $ 4,093.91 $ 72.82 $ 18.75 $117,316.90 .$ 35,218.59 $1.52,.535.49 RECEIPTS AND DISBURSEMENTS SEPTEMBER 1 - 14, 1988 PAGE TWO DISBURSEMENTS CONTINUED PRESS PUBLICATIONS - August Legals International Office Systems - 2 cases black toner Lakeville Motor Express - Shipping charge for (6) box water meters Barry L. Blomquist, Attorney - Legal services rendered, re-annexation Debra Gonsior - Drafting & writing letters attending joint meeting Norwest Bank Mn. N.A. - Paying agent fees for Mn. Go Imp Bond 1-1-77 Metropolitan Waste Control Commission August - (11) SAC permits Anoka Electric Coop. - (6) street lights Hugo Feed Mill - Public works maintenance supplies & tractor repair Carol Fritchie - Sept. Council salary Bob Burgstahler - Sept. Council salary $50.00 - Tax. ($.73) Walter Neumann - Sept. Council salary $50.00 - Tax ($.73) Tom Wilharber - Sept Council salary $50.00 - Taxes ($5.73) Orville Hughes - August Maintenance salary & milage Jerome Hughes - August Maintenance salary Dale Larson - August Maintenance salary & milage - Central Park - $35.75 Royal Meadows Tot Lot - $32.50 Jamieson Mfg. Co. - Materials for new Rink project Leon R. L'Allier - Sept. Council salary ~ ... 242.18 139..50 $ 29.00 $ 442.00 $ 105.69 $ 11.40 $ 5,989..50 * 32.36 151.10 ~ 50.00 49.27 $ 49.27 $ 44.27 $ 417.05 * 332.23 525.40 $ 1,457.54 .$ 150.00 ~ 55,661.27 $ 96,874.22 BALANCE IN GENERAL FUND AS OF SEPTEMBER 14, 1988 RECEIPTS AND DISBURSEMENTS - AUGUST 25 - Jl, 1988 BALANCE IN GENERAL FUND AS OF AUGUST 25, 1988 RECEIPTS Showplace Exteriors - Daniel Preisler Contractors License Bill Monson - Bldg. Permit #88-55 7249 Centerville Rd. (deck) LeRoux Excavating - Contractors License Stacy Lundblad - Sewer Connection 6904 Centervills Rd. Mn. Title - Assessment search C.W. Houle, Inc. - (J) overweight permits for ~aMotte Drive Norwest Title & Escrow - Assessment search Consumers - 2nd qtr. sewer billing Cheryl Loren - Bldg. Permit #88-57 6908 Oak Circle-(deck) & sewer bill Gerry Rehbein - North of Main St.. Fee for Preliminary Plat, Attorney Escrow & Engineering Escrow C.W. Houle Inc. - (J) overweight permits for LaMotte Dr. Rosemary Barett - Bldg. Permit #88-58 695J Centerville Rd. Storage Bldg. Wes Schoeberlein - Sewer Connection permit 6906 Centerville Rd. Mn. Title - Assessment Search DISBURSEMENTS. - (Checks #2J19 - 2J25) Norwest Associated Consultants, Inc. Technical Assis~ance fee in July for Centerhill Hill Addition Rehbein Development, North Rehbein Development, South Acorn Creek Tamara M. Miltz-Miller - August salary Milage & office expense Beverly Hughes - August salary & milage Mavis Solheid - August salary & milage U.S. West Communications - Hall phone Public Employees Retirement Assoc. August PERA Contribution 1st State Bank of Hugo - Jrd qtr. (August) deposit for Fed. Soc. Sec. & Medicare Taxes BALANCE IN GENERAL FUND AS OF AUGUST jl, 1988 Petty Cash Checking Account Balance as of Aug. Jl, 1988 - $82.10 $117,772.66 $ 25.00 $ 105.95 $ 25.00 $ 575.00 * $ 5.00 $ J18.8) $ 189.70 $2,700.00 6.00 JO.OO $ JO.OO $ 152.00 $ 57.5.00 $ 6.00 t 4,'Z4to48 122,51 .14 $ 818.49 $1,J89.lJ $ 615.41 $ 624.51 49.54 419.00 28 .16 ~ 5,199.24 $117,J16.90 Pursuant to due call and notice thereof, the City Council of the City of Centerville held a public hearing on August 24, 1988 at the Centerville City Hall. The purpose of the public hearing was to hear all persons present regarding the proposed vacation of Westview Street. Mayor L~Allier called the meeting to order at 6:50 p.ID. Present: Fritchie, Wilharber, Burgstahler1 Neumann. A copy of a petition to vacate Westview Street is attached to and made a part of these minutes. Bill LaLonde, 1687 Westview Street1 a petitioner for the vacation, sited problems such as snowmobiles in the winter and all terrain vehicles in the summer using the unimproved section of that street as a through area. LaLonde also advised that he would reflector material, a "No Through sign, and a street light at the most Street that will not be vacated. like the City to supply Street" sign1 a "Dead End" westerly end of Westview Robert and Patricia Phillips, 7124 Main Street, were the other persons petitioning for said vacation. They were also present. It was discussed that the street is only requested to be vacated from Lot 7, Block 9 through Lot 10, Block 9. Orville Hughes, Public Works Director, advised that the vacation would not affect access to the sewer manhole and that the snow plowing ar~a would remain the same as if the area proposed for vacation is unimproved. Gene Houle, 7124 Centerville Road, spoke in favor of the vacation. Motion by Wilharber, second by Neumann to hearing, motion carried unanimously. Hearing p.m. close the public adjourned at 7:08 Pursuant to due call and notice thereof the City Council of the City of Centerville held their regular meeting August 24, 1988 at the Centerville City Hall. Mayor L~Allier called the meeting to order at 7:09 p.m. Present: Fritchie, Wilharber, Burgstahler, Neumann. Motion by Burgstahler, second by Neumann to accept the minutes of the August 10, 1988 meeting with the following correction: page three, paragraphs four and five - now reads - Meeting recessed at 7:10 p.m. Meeting resumed at 7:20 p.m. amended to read Meeting recessed at 9:10 p.m. Meeting resumed at 9:20 p.m. motion carried unanimously. CC Meeting Minutes page two August 24, 1988 Motion by Burgstahler, second by Neumann to accept the minutes of the August 17, 1988 budget meeting, motion carried unanimously. OLD BUSINESS Discussion of National Ataxia Foundation request for renewal of charitable gambling license for pull tabs at Gregg's Centerville Lounge. Gene Houle, 7124 Centerville Road asked questions regarding the request. Motion by Wilharber, second by Neumann to approve the renewal of the National Ataxia Foundation charitable gambling license for pull tabs at Gregg's Centerville Lounge for a one year period, continuing with a 5% contribution of net profit to be donated to the Centerville Lions Club, motion carried unanimously. Discussion of proposed Villa's fourplex. Scott Mower, Developer, was present to address concerns of the Council. Mower advised that the units would begin as rental units and eventually be sold as townhouse or condominium units. John Stewart, City Engineer, advised that after review of the sight plan and the recommendations of the City Planner, he would recommend: -curbing for a defined parking area (if not, residents may drive on the grass and park, could become an unsafe and unsightly situation), he advised that bituminous curbing would do the job; -driveway width be increased to 16 feet; -separate sewer hook-ups for each unit (if intended for condominium for townhome units), -the decision of the Council concerning these items could set a precedent, as this is the first multi-family' dwelling unit that has approached the City in several years. Bill LaLonde, 1687 Westview Street asked questions regarding the proposal. Motion by Burgstahler, second by Fritchie to direct the City Clerk to request City Attorney to draw up a Special Use Permit between Scott Mower and the City of Centerville for the site plan presented to the City Council at the August 24, 1988 City Council meeting for the Villa's fourplex with the following items: -The Special Use permit shall be written referencing townhouse or condominium units; -Developer clearly providing 2 "fee free" off street parking spaces per unit on the site plan; -Parking and driveway area be surfaced with an impervious surface such as bituminous or concrete to control dust and surface drainage; CC Meeting Minutes page three August 24, 1988 -Bituminous curbing shall be installed around the parking area; -Provisions for guest and handicapped parking shall be provided on site to the satisfaction of City staff and City Council; -Driveway width will be 16 feet; -Landscaping as shown in the site plan; -150% letter of credit for landscaping. All landscaping will be guaranteed for a one year period. All replacement plants will also be guaranteed for a one year period; -Developer will provide 6 foot high wooden fence sections and 4 foot high spruce trees along the east property line; -The City will be given utility easements as recommended by the City Engineer; -All utility lines will be separate to each unit and shall run outside of the buildings; motion carried unanimously. Motion by Wilharber, second by Fritchie to vacate Westview Street along Lots 7, 8, 9, and 10, Block 9 contingent upon: -the area of Westview will be divided evenly between the abutting property owners; -the petitioners will reimburse the City for the cost of such vacation; -the area to be vacated will now have a ten foot utility easement the length of the vacated street (placement to be determined by City Engineer); motion carried unanimously. City Clerk will check on the feasibility of a street light on the most westerly portion of Westview Street. Motion by Wilharber, second by Neumann that per the recommendation of the City Engineer, to approve partial pay estimate for Lake Area Utility Contracting for work completed from August 2, 1988 to August 8, 1988 for the Short Street Sewer Extension Improvement #88-1; the amount earned is $8,245.00, of which $419.50 will be retained until the work is complete; the total amount of the approved partial pay estimate is $7,825.50, motion carried unanimously. Motion by Burgstahler, second by Neumann to adopt Ordinance #46 regulating Permanent and Temporary Weight Restrictions within the City of Centerville with the following items amended: Article 2 reads - ".. . impose upon vehicular traffic on any part or all of the streets.. ."; CC Meeting Minutes page four August 24, 1988 amend to read' any part or streets.. ."; .. . impose upon on all of vehicular traffic on the city maintained Article 3 reads - "Street Mill Road From Main Street To Centerville Limits" City amend to read - "Street From To Mill Road Main Street Peltier Lake Drive"; contingent upon attorney review, motion carried unanimously. John Stewart, City Engineer, updated the Council on the Municipal Water System. Motion by Wilharber, second by Burgstahler to hire/contract with Roger Bacon (employee of White Bear Lake and Hugo Water Departments) at $15.00 per hour for maintenance of the Centerville Municipal Water System until such time that a Centerville employee can receive the proper training and licensing to properly maintain the system; contingent upon City Attorney opinion as to whether the individual should be contracted with or be hired as a City employee, motion carried unanimously. NEW BUSINESS Motion by Wilharber, second by Neumann to direct the Public Works Director to work with the City Engineer to acquire a portable gas driven pump with three inch spheres to be used in the municipal sewer system; the cost of the pump will not exceed $1,000, motion carried unanimously. Orville Hughes also noted to the Council that a tree is down at 1850 Center Street, which has been determined not to be on City property. Clerk noted that she has contacted US West Direct regarding underground telephone lines that the homeowner claims contributed to the falling of the tree. US West Direct will investigate the matter. OLD BUSINESS Discussion of the 1989 Police proposals. Approximately 35 residents expressed their opinions on the proposals in response to the City newsletter. Of those responding, 10 responded that they were satisfied with the Lino Lakes Police Department Service and/or were not interested in a Centerville Police Department. The remaining 25 residents who responded were interested in a Centerville Police Department and were willing to shoulder an increase in taxes to do so. CC Meeting Minutes page five August 24, 1988 Clerk advised that Lino Lakes is willing to Contract with regard to priority of calls, department may be possible (idea of a police looked upon favorably), Centerville could be Lino Lakes meeting at which the Lino Lakes budget would be discussed, and that Centerville with a quarterly police financial report. reword the Police a liaison to the commission was not notified of each Police Department could be provided Due to budgetary restraints, Clerk recommended that Centerville continue to contract with the Lino Lakes Police Department for 1989, making the commitments for a 1990 Centerville Police Department (order car, equipment, go through hiring processes, etc. ) . Bill LaLonde, 1687 Westveiw Street, Centerville Road, spoke in favor of Department. and a Gene Houle, 7124 Centerville Police Motion by Neumann, second by Burgstahler to hold a special meeting August 31, 1988, 7:00 p.m. at City Hall to attempt to make the final decision for 1989 police protection; Clerk will investigate cost and housing of the police vehicle and office space for the police department; Tim Ross, originater of the 1989 Centerville Police Department proposal will also be asked to attend this meeting, motion carried unanimously. Motion by Wilharber, second by Fritchie to deny the Park and Recreation Committee recommendation that a restroom be added to the proposed transmitter building on the water tower site, to be used for public purpose, motion carried unanimously. PETITIONS AND COMPLAINTS City Council acknowledged letter from Mike Habas, 7167 Shad Avenue, which complained of the Centerville "No Parking between 3:00 a.m. and 7 a.m." ordinance with reference to a parking ticket that he received during that time period. A copy of this letter is attached to and made a part of these minutes. NEW BUSINESS City Council acknowledged August 30, 1988 meeting of Centerville and Peltier Lake Associations. Motion by Fritchie, second by Wilharber to hold the second and third City budget meetings September 20, 1988 and October 18, 1988 at 7:00 p.m. at the Centerville City Hall, motion carried unanimously. Council member Wilharber recommended that discussion of a liaison for the City Engineer be discussed at an October City Council meeting. CC Meeting Minutes Page six August 24, 1988 Motion by Wilharber, second by Fritchie to direct the City Clerk to prepare proper paperwork for the Council regarding the possibility of requiring drilling permits and contractor's licenses for drillers, motion carried unanimously. Motion by Wilharber, second by Neumann to make the current payment of claims, motion carried unanimously. Motion by Neumann, second motion carried unanimously. by Fritchie to adjourn the meeting, Meeting adjourned at 9:45 p.m. Respectfully submitted, T~~7l~4:7lJ~ Clerk/Administrator /' " 22,0/2 "--- J-- ~ ~ ... . ,. .. 1pnv.~~ O;~.~.~~ ., / r7!"fJ- ~ 717// ~ rvJf 'YIP a; ~. ~:pv/ ..~ '~~~:;;;(j ~~;:f~ p . oyr-~w lJ . /~ ~ ,~7Yi 'V4' ~cY _ / J/V/l1( ( . :::;!; ;rJ;~r;:v 7J'LJ::~T; -rtA ~ ~ ~~()-JP ~ ~ ~ ~1/ 07?W'if Idw .~. . J ." - 'T I~. ~YJ ~ "Tf,h 7Vf!IVIV ~I vzri/6 ~~.~1NJfl~ Y6 .' J .~ otA/i,_ . ~ oyj v4 ~ ~C7 VJv~~ J-ry. ?yl ~ ~ 2 r~ > - -z- ~ . j 1 - I .~ ~ ........ ~ _ r:..__~. .~.."" ?'tL ~ ~ ~ p: IVIlfI, .;r ri. '.4 Y'U ~.~ ~),~~ ~ ~-~~~~}l?/~. 0; -M1f). f: '; f7!1# \. rt:t<-:J . .'t:-~~ . ~ r , , I _ O. GJ1~?' ~;l " '2-' , . .. .'. r ~'tA . Ipvxr ~ ~c1 ~ ~rv; .~ YJ, ~' . ~ ~ PY/ v4r ~ ff!2(Y/ yiww i/l.J;l t/;,JJY J:Yf~ ~ k7 / y:~u ~~~7 rrvur c:/t '. - ~ D1MfI1j ;,~' f-J.<' ,'Z/ -F' 7'v 'Yj IV ~~ . . ~ e:;;c1~!~!v~t:;:~~:to '51- PYO;Zl'J (7-;--/) · v~lJD 1 f/f11J (rrIhf), ~.~ , /J I' - .' ~ ~ '.) )~P. -Y\-U-P(} f1rt/, C~ ~. ~2.o ~1'th ' ,-~J7....{,) 'vi, .y 1/( L.'; /~I' . I -y[' J ' ,U, ') /(; L/j ----.C.: L. ' --+-~ - ~(/ \ .. -/--'.~ 'cl-" 7 - / - , ' ' 1IVJ1( f e '-'.'1/ / c.....:.:. '.... .. .............. - ..- '~o/- n~+Yh ~-~fO !'~-:;:t::h~~ __ - " :' . __ {f1U qt: - · ~ ~ ~ I- · ~? f7lMJJ?( ;. (J V)N/ IVfItJ, ~ J-,~ ~ PIJ,- OX/ - -- -0Jl .~ .pmr ~?? ~ -: P'7'1 ~~'~'~-F'- _ -vi ~v, Cl.!If ~ 0/ -f'!JI'Y :t) _ · ~ -o.:f -- .i _~___......o..-....." "'W. _~.........,.. /.--""" -.- ~ - - 5::------- ~ RECEIPTS AND DISBURSEMENTS - AUGUST 11 - 24, 1988 BALANCE IN GENERAL FUND AS OF AUGUST 11, 1988 RECEIPTS Gerry Rehbein - Rezoning Application $ Planner Escrow & Legal Description Check Walter Neumann - Reimbursement for (J) $ three ring binders Gerry Rehbein - Bal. owed on rezoning $ application BF Holding Co. - Municipal Water Assessments - Centerville Heights Universal Title - Assessment search Hart Custom Homes - Variance request to Ord. 14 National Title Resources Corp.- Prepayment of Special Assessment Universal Title - sewer acc't payoff Minnesota Ti tIe - .Assessment payoff Liberty Title - Assessment payoff Hart Custom Homes Inc. - Bldg. permit #88-52 - 7187 W. Robin Lane Centennial Fire District - Share of gas $ & electric utilities & gasoline, 2nd qtr. Katrina Vermeulen - Bldg. Permit #88-53 $ 1645 Peltier Lake Dr. Walter Pracher - Engineer review of legal $ description for lot split Consumers - 2nd qtr. sewer billing $ 581.73 Betty Lou Pracher - 2nd qtr. sewer Chg. $ 41.00 Kenco Construction - Bldg. permit #88-54 $20,701.43 Centerville Plaza - Bldg. permit fee- $3,301.43 - Unit Chg. - $12,800.00 SAC charge - $4,600.00 Kenco Construction - Centerville Plaza Park Dedication Fee - $2,000.00 City Adm. Fee - $275.00 C. W. Houle - 6 overweight permits ! Church of St. Genevieve - 3-2 beer permit David Manship - Plmbg. Permit #36 7191 Clear Ridge Minnesota Title - Assessment search ! Treas. Anoka County - July Fines Northwest Ti tIe & Escrow - Assess. search . Michael Kelly - Replacement dog tag Consumers - 2nd qtr. sewer billing Transfer - from C0#13009 into Gen. Fund Acc't - 1987 Street Restoration Interest and Agent Fees 753.94 9.75 25.00 $13,137.08 * 6.00 50.00 $ 120.76 I 185.88 295.44 147.72 2,963.18 794.67 167. 35. 42.88 $ 2,275.00 60.00 JO.OO 81.00 6.00 90 J . 40 6.00 1.00 151.81 o. 1 $125,488.3) ~ 65.468.53 $190.956.86 DISBURSEMENTS _ Checks # 2302 - #2318 Transfer from Gen. Fund Checking into Combined Accounts CD#13162 Capitol Improvements Acc't - $7,000.00 Long Term Maint. Acc't - $20,000.00 Maguire Iron, Inc. - Partial pay estimate $23,000.00 #4 - Water storage tank & related items Maier Stewart & Assoc. Inc. - Engineering $13,973.07 Fees - June 26 through-July 23, 1988 Centerville General Services - $45.44 Peltier Lk. Dr., Shad & Center St.- Staking & Inspection - $246.96 Centervil1e Heights - Plat review-$581.88 Centervi11e Heights - Inspection-$6,002.81 CenterOaks II - Constr. Adm. - $225.96 Center Oaks II - Staking & Ins~. -$978.30 L'Allier Estates Inspection - $560.24 Municipal Water Imp. Plans & Specs - $668.80 Municipal Water Constr. Adm. - $1,117.47 Municipal Water System Insp. - $1876.79 Rehbein Add'n North & South - Feasibility Study - $1,551.73 Centervil1e\address map - $116.69 Northwest Associated Consultants Inc. Fee for professional services rendered during the month of July 1988 with regard to Comprehensive Plan Update -).5%6f contract amount Tursso Companies, Inc. - (3) license books$ Northern States Power Co. - Elect. Uti1: $ Street Lights - $11.90, Hall - $55.89 Garage - $10.49 Lift #1-$17.40 Lift #2 - $28.67 Orville Hughes - Reimbursement for Cordless drill with power pack & (6) outlet strip Walter Neumann - Reimbursement for (5) pieces metal stock FFI Portavle Services - Restroom rental 8- 5 to 9-1-';88 Jerry LeTendre - Bits for drilling angle iron for Rink Project Dick Gar1ey - Welding rod & gloves for Rink Project Beverly Hughes - Reimbursement for supplies for office & General City Metropolitan Steel Fabricators - Materials for Rink Project RECEIPTS AND DISBURSEMENTS AUGUST 11 - 24, 1988 PAGE TWO $27,000.00 $ ),675.00 19.85 124.35 $ 140.00 $ $ $ $ $ 7.50 74.00 28.25 47.86 69.60 $ 1,",07..54 RECEIPTS AND DISBURSEMENTS AUGUST 11 - 24, 1988 PAGE THREE DISBURSEMENTS CONTINUED Lightning Printing - Printing of Aewsletter $ 77.00 collating & stapling Metropolitan Waste Control Commission $ 2,645.41 September Sewer Service Charge Tom Wi1harber - (2) sets labels & print out $ 35.00 Northern States Power Co. - Street Lights $ 564.97 Maier Stewart & Assoc. Inc. - Ommited project$ 107.80 on March 22, 1988 invoice for Rehbein Feasibility Study, North & South Hugo Bank: - Debit account ang. returned check:,g; 87.00 .$ 73,184.20 reason - Insufficient Funds BALANGE IN GENERA~FUND AS OF August 24,1988 $117,772.66 Past Due - (73) Sanitary Sewer Charges - $6,298.32 NOTICE QE. SPECIAL JOINT MEETING NOTICE IS HEREBY GIVEN that a special joint meeting will be held between the City Council and the Planning and Zoning Commission of the City of Centerville at the City Hall on Tuesday, August 23, 1988, at 7:30 p.m. The purpose of the meeting will be to discuss lands that abutt Centerville. The City Engineer, City Planner and Barry Bloomquist, Attorney-at-law, will also be present at this meeting. Pursuant to due call and notice thereof, the Planning and Zoning Commission and the City Council of Centerville held a joint meeting on August 23, 1988 at City Hall. The purpose of the meeting was to discuss land areas abutting Centerville. Chairman Tourville called the meeting to order at 7:30 P.M. Present: Mayor L'Allier; Council members - Wilharber, Neumann, Fritchie, Burgstahle.r;- Chairman Tourville; Planning and Zoning members - Welk, _~inclqlli~t'~ Drilling; City Planner Andrew Mack; Attorney Barry Blomqu1st. Chairman Tourville began with a little background. He, Council member Neumann and City Clerk Miltz-Miller met with Attorney Barry Blomquist to discuss the annexation process and how it may apply to lands abutting the City of Centerville. The lands being considered were: two properties at the end of Mound Trail, the south end of LaMotte Drive and the Industrial/General Business area east of Centerville along the west side of Interstate 35E. Attorney Blomquist continued the discussion commenting on the three separate parcels. The properties at the end of Mound Trail would probably go uncontested by the City of Lino Lakes with a petition from the property owners. Given this lands isolated location, annexation makes sense. A mutual resolution between the two cities may be possible. He felt the property on the south end of LaMotte Drive would be more difficult. There are more property owners to get to concur~and Lino Lakes has sewer service in that area. Lino Lakes would probably contest. The area along the freeway may con- tribute a more profitable tax base because it is zoned Industrial/ General Business. The attitude of the property owners needs to be determined and a feasibility study or plan to serve the area with utilities needs to be considered by the City of Centerville. He suggested in considering annexation, benefits to the City be looked at, not just numbers. Make a plan and be aggressive. Concerns of the Council and Planning Commission were addressed: The attorney for the City of Centerville is also the attorney for the City of Lino Lakes. In the situation where Centerville would attempt to annex land from Lino Lakes there could be a conflict of interest. In the case of a conflict of interest situation the City could employ outside legal council. If Centerville would try to annex land from Lino Lakes, Lino Lakes could also try to annex land from Centerville, but it would be a separate proceeding. Apetition for annexation can take about 120 days for a hearing and another 3 - 4 months for the decision after the hearing. Even after Centerville would get a petition from the property owners, Lino Lakes can and probably would contest with facts and figures. A property owners petition is a strong arguement, but a master plan or feas~bility Joint Meeting August 23, 1988 Page Two study should be in place to show how that area will be serviced and benefited. There is no cost to the property owners being annexed. If contested, annexation legal fees could run $6,000 - $7,500. If not contested, legal fees are minimal. A fiscal impact analysis for the property along 35E would probably not be needed as the property is undeveloped. Need estimated~cost for feasibility studies by engineers at some point before going to far. City Planner And.rew Mack stated the City Comprehensive Plan is in the process of being updated. It presently doesn't address the development of the area by Interstate 35E and would be needed in the case of annexation. He also stated the possibility of that area being within the MUSA boundaries would be a plus.. Attorney Blomquist felt Centerville should have its facts in place before pursuing annexation in order to begin in a favorable position - not be on the defensive. Also the relation- ship with Lino Lakes needs to be considered. A general poll was taken of the Council members: All felt the area at the south end of LaMotte Drive would not be worth pursuing at this time. The end gains would not offset the costs to annex. All felt the two porperties at the end of Mound Trail should be pursued probably informally by approaching the City of Lino Lakes with the property owners petition and obtaining a mutual resolution. All also felt the property along Interstate 35E should be considered. They were in favor of proceeding informally to determine attitudes of property owners and to determine costs involved. --- Motion by Lindquist, second by Drilling to have city staff informally.poll the property owners along Interstate 35E by letter to determine their feelings about being annexed into the City of Centerville, motion carried unanimously. Motion by(Lindquist, second by Neumann to adjourn meeting, motion carried unanimously. Meeting adjourned at 9:00 P.M. Respectfully submitted, Ci)~~ Debra Gonsior Pursuant to due call and notice thereof, the City of Centerville City Council held the first 1989 bud~et meeting Wednesday, August 17, 1988 at the Centerville Elementary School. Mayor L'Allier called the meeting to order at 7:05 p.m. Present: Fritchie, Wilharber, Neumann, Burgstahler. Clerk noted that the City Attorney requested that two other items also be discussed at this meeting, which required immediate attention. Mayor L'Allier noted that when ever possible these items should be posted on the notice of the meeting. Clerk explained that the items only came up that day. Motion by Burgstahler, second by Wilharber that the permanent drainage easement required by Rice Creek Watershed to facilitate the Centerville Plaza, be accepted by the City; contingent upon the developer agreeing to an addition in the Special Use Permit, that the developer and/or all successors will be responsible for the maintenance of the easement, motion carried unanimously. Clerk advised Council of an resident on Mill Road whose well and pump became inoperable recently. The municipal water main runs directly in front of the property. Clerk advised Council that per Ordinance #45, Section 18, the resident is required to hook up to the municipal water system. Clerk had discussed this with the City Engineer, City Attorney, and City Building Inspector. Clerk discussed the matter with the resident on August 15 and August 16. On both occasions Clerk advised resident not to drill his own well. City Engineer advised that the resident could be hooked up to the system within 24 hours. The water available to the resident would not be from the City well/water tower, but would temporarily come from another source, which would be run through the municipal system until the City pump was operational (approximately 7 days). The City Attorney discussed the matter with the resident on August 16. City Clerk and City Attorney (separately) advised resident of the requirement to hook up to municipal water and the of the penalties if he did not abide by the ordinance (citation for a misdemeanor and $2,500 assessment to the property). It was reported to the City that the homeowner did have a well drilled on the property. Clerk directed Building Inspector to investigate this report. Building Inspector did verify that a new well did exist. Clerk requested direction from the Council. Motion by Neumann, second by Fritchie to follow City Ordinance and under the direction of the City Attorney enforcement of penalties and assessments is to be implemented, to include a citation to the resident at 7221 Mill Road to be given by the Building Inspector and a Lino Lakes Police Officer, motion 6~tT cCMeeting Minutes Page two August 17, 1988 carried unanimously. Discussion of the 1989 budget: -Clerk advised that she has been unable to determine exactly how the 1989 levy will be determined. She has contacted the State Revenue Department, the Anoka County Assessor and Auditor's Offices, the League of Minnesota Cities and neighboring communities. It appears that it will be determined by a combination of mill rate using assessed valuation and tax capacity. Clerk is working on a more accurate number. -It appeared to be the consensus of the Council to budget for the gross receipts of "Licenses and Permits", as the year end total has always reflected this gross receipt. (In the past, net receipt was budgeted for.) -"Fines" is inflated using the assumption that a Centerville Police Department will be implemented. -"TIF Administration" would not remain a separate line item, it would be combined under "Miscellaneous". -"General Government Salary" would include a $75 per month stipend versus a $50 per month stipend. Also, included was $800 for training and out of town travel. It was felt the training was especially important if new Council members were to be elected. -"Legislative Expense" had increased since 1987. It appeared that the major increase was for engineering. Council members Fritchie and Wilharber will meet with the City Engineer to discuss this. -$200 was added to "Executive Salary" for training and out of town travel. -Council requested a more accurate picture of projected 1988 amounts for "Financial Administration". -"Assessor" projected to increase 30% from previous year budgeted amount. -"Insurance" is not expected to increase over $1,000. -"Police" will not be decided until City determines the type of protective service. -"Fire District" dollar amount will be decided upon after the City Administrators meet to discuss the budget. .~ ~~t LC Meetlng Minutes Page three August 17, 1988 -"Administration, Maintenance and Signs" is expected to increase as the number of streets has increased in the City. -"Street Lights" it was agreed that the cost of street lights should be absorbed by the developer until one year after the final acceptance of municipal improvements. This should be included in all future development contracts. -No budget has been submitted for Park and Recreation. -"General Fund Deficit Reduction" will be replaced by "Reserve Fund". Motion by Burgstahler, second by Neumann to adjourn the meeting, motion carried unanimously. Meeting adjourned 10:10 p.m. Respectfully submitted, ~M*~~-:fd Clerk/Administrator 1989 CENTERVILLE CITY COUNCIL BUDGET MEETING AUGUST 17, 1988 7:00 P.M. AT THE CENTERVILLE ELEMENTARY SCHOOL TEACHERS LOUNGE. Pursuant to due call and notice thereof, the Centerville City Council held their regular meeting August 10, 1988. Mayor L'Allier called the meeting to order at 1:05 p.m. Present: Fritchie, Burgstahler, Neumann. Absent: Wilharber. Motion by Burgstahler, second by Neumann to approve the minutes of the July 27, 1988 meeting, motion carried unanimously. OLD BUSINESS Motion by Neumann, second by Fritchie to amend Ordinance #4, TABLE B -SCHEDULE OF DISTRICT REGULATIONS LOT AND YARD REQUIREMENTS, R-2A MINIMUM SQUARE FEET from 10,000 square feet to 11,500 square feet, keeping the 80 foot frontage, per the recommendation of the Planning and Zoning Commission, motion carried unanimously. Motion by Burgstahler, second by Neumann to approve the partial pay estimate for Maguire Iron for work completed from July 2, 1988 to July 29, 1988 on the water storage tank and related items with regard to Municipal Water Improvement #81-2; the total amount of the approved partial pay estimate is $23,000, motion carried unanimously. Motion by Neumann, second by Burgstahler to approve the partial pay estimate for Valley Paving, Inc. for work completed from March 24, 1988 to August 9, 1988 on Sorel Street Improvement #87- 3; contingent upon contractor signing the pay estimates; the amount earned is $1,813.41, of which $555.49 will be retained until the work is complete; the total amount of the approved partial pay estimate is $1,257.92, motion carried unanimously. It is understood that the second lift of bituminous will be put on Sorel Street concurrent with the second lift on the Centerville Heights development. Discussion of Lift Station #3. Orville Hughes, Public Works Director advised that currently the pumps are unsatisfactory. Per Brian Miller, City Engineer, single phase was approved by the City. Miller also advised that the developer will reimburse the City for any monies expended as a result of the problems with the pumps, the developer in turn will go to the contractor for developer reimbursement. Council member Wilharber arrived at 7:20 p.m. Motion by Neumann, second by Fritchie to table discussion of Lift Station #3, requesting a letter from the contractor verifying in writing that the City will be reimbursed and/or that a bond will be put up to cover possible future problems with the pumps, aye: L'Allier, Fritchie, Neumann, Burgstahler; abstain: Wilharber. Discussion of the Rehbein sketch plan north of Main Street. Concern was expressed by the Council about accepting land that lies underneath the ponding area for park dedication. Gerry CC Meeting Minutes Page two August 102 1988 Rehbein, Developer advised that he will ask Rice Creek Watershed if he can deepen the pond, thus making it smaller. Motion by Wilharber, second by Fritchie to approve the sketch plan for the south half of the sketch plan for the proposed development north of Main Street (east of Shad Avenue) as recommended by the Planning and Zoning Commission and as presented by Gerry Rehbein; -the City Attorney is directed to draw up a development agreement with Gerry Rehbein for said half of the development, to include items discussed at previous meetings regarding future development agreements; -the City Engineer is directed to draw up plans and specifications for said half of the development; -the above shall not begin until: -developer submits the necessary escrow amounts for engineering and legal fees, -developer signs a waiver as prepared by City Clerk under the direction of the City Attorney releasing the City of any responsibility (financial or otherwise) in allowing the development agreement and plans and specs to be drawn up prior to rezoning, preliminary plat or final plat approval, and that the developer understands that rezoning, preliminary or final plat may not be approved; -the Street Naming Committee will be notified and asked to rename Brian Way; -the sketch plan is only approved for the MUSA area, motion carried unanimously. Motion by Burgstahler, second by Wilharber to amend Ordinance #4, TABLE A, SCHEDULE OF DISTRICT REGULATIONS PERMITTED AND SPECIAL USES to include Liquor Store under USES PERMITTED ON SPECIAL USE PERMIT, per the recommendation of the Planning and Zoning Commission, motion carried unanimously. Gene Houle, 7124 liquor has been establishments. Centerville Road advised sold to minors from the that he felt that Centerville liquor Motion by Wilharber, second by Neumann to require a monetary park dedication fee from Kenco Construction for the development of Centerville Plaza, versus the land on an outlot on Center Oaks II as proposed by Kenco Construction, motion carried unanimously. Discussion of proposed replacement of Station #3. Centennial Fire District Commissioner Norm Fritchie and Alternate Centennial Fire District Commissioner Des Englund were present to address Ge Meeting Minutes Page three August 10, 1988 questions and concerns of the Council. Commission member Fritchie presented "Factors Influencing Location for the Station 311. A copy of these factors is on file with the City Clerk. Lino Lakes Council members Harold Bisel and Andy Neal were present and commented on the proposed station. Motion by Neumann, second by Burgstahler to direct City Clerk to set up a meeting between the Centerville and the Lino Lakes City Councils to discuss proposed replacement of Station #3, motion carried unanimously. Motion by Fritchie, second by Wilharber to appoint Des Englund as Centennial Fire District Commissioner to replace Larry Koch; this term will expire December 31, 1989, motion carried unanimously. Clerk send a letter of confirmation to the Centennial Fire District and will begin advertisement for an Alternate Centennial Fire District Oommissioner. Meeting recessed at 7:10 p.m. Meeting resumed at 7:20 p.m. Motion by Wilharber, second by Fritchie to accept the minutes of the July 26, 1988 special meeting at which 1989 police proposals were discussed, motion carried unanimously. Lengthy discussion of police proposals took place, which included comments from Lino Lakes Council members Bisel and Neal. Some Centerville Council comments were: -no decision making input with Lino Lakes, -conflict of interest as per #11 of the contract, -receipt of the budget on December 31 of each year was not fair, -some residents are not pleased with the service, -liaison or commission should be implemented, -is Centerville getting the coverage for the dollar expended, -8 hour coverage by Centerville Police would not be satis,factory, -space is a problem, -start Centerville Police Department in 1990. Gene Houle, 7124 Centerville Road spoke in favor of a Centerville Police Department. Lorraine Cartier, 7048 Progress Road spoke of dissatisfaction with the Lino Lakes Police Department. CC Meeting Minutes Page four August 10, 1988 Motion by Fritchie, second by Neumann to direct the City Clerk to insert a poll into the outgoing newsletter in which residents will be asked to give input to City Hall or the City Council members regarding satisfaction of the Lino Lakes Police Department, and/or the possibility of a Centerville Police Department, motion carried unanimously. Motion by Neumann, second by Burgstahler to direct the City Clerk to meet with the Lino Lakes City Administrator to address concerns of the Centerville Council regarding: -#11 in the contract (wording which directs Lino Lakes to give preference to calls in Lino Lakes versus Centerville) , -the date budget information is receive, -the possibility of a police commission, -the possibility of one officer assigned to Centerville during specific time periods, motion carried unanimously. Motion by Fritchie, second by Wilharber to strike the definition of "Street-Right-of-Way" in the proposed amendments to Ordinance #4, as approved at the July 27, 1988 meeting; said amendments have not yet been published, thus are not of official record as of this date, motion carried unanimously. PETITIONS AND COMPLAINTS Council member Neumann noted that appropriate bars are not across the sewer opening to date. Public Works Director advised that they are working on this. NEW BUSINESS Motion by Burgstahler, second by Wilharber to allow City Clerk and any Council member who would like to participate, to attend the League of Minnesota Cities Regional Meeting in New Brighten on September 12, 1988; the cost being $12.00 per person, motion carried unanimously. Motion by Wilharber, second by Burgstahler to approve Newsletter #88-3 August 1988, with the insertion that the August 17, 1988 budget meeting place be identified and that a ~oll regarding police protection be added, motion earried unanimously. Motion by Wilharber, second by Fritchie to adopt Resolution #88- 50 for hearing on the proposed assessment of Short Street Sewer Extension Municipal Improvement #88-1 for September 14, 1988, motion carried unanimously. Motion by Wilharber, second by Neumann to place future watering ban ordinance on the pending agenda for October, with regard to th~ municipal water system, motion carried unanimously. CC Meeting Minutes Page five August 10, 1988 Motion by Fritchie, second by Wilharber to accept the minutes of the July 12, 1988 special meeting with the Planning and Zoning Commission to discuss possible amendment of Ordinance #4, TABLE B - SCHEDULE OF DISTRICT REGULATIONS LOT AND YARD REQUIREMENTS in an R-2A District, motion carried unanimously. Motion by Neumann, second by Burgstahler to make current payment of claims, motion carried unanimously. Motion by Neumann, second by Burgstahler to adjourn the meeting, motion carried unanimously. Meeting adjourned at 9:55 p.m. Ri::;:i/I~ Tamara M. Miliz~~~r Clerk/Administrator RECEIPTS AND DISBURSEMENTS - AUGUST 1 - 10, 1988 BALANCE IN GENERAL FUND AS OF AUGUST 1, 1988 RECEIPTS South Lake Constr. - Bldg. Permit #88-44- & Sewer hoo k . up charge:' Robert HttntAgency -City Zoning Map Mert, Hu.b-er. Acorn Investment - Escrow Fee for Acorn Creek Development Jo'hn Lundblad - Bldg. PeFJlli t #88-48 6904 Centervil1e Rd. (Pool) T.A. Schifsky & Sons, Inc. - Contractors License' . Mike Meullner & Sons Blacktop Co. -. Contractors License Consumer -- 2nd qtr. sewer charge Jerome Parent - Bldg. Permit #88-45 & sewer hook up charge Consumers -2nd qtr. sewer billing 1st State Bank of Hugo -, July interest on Gen. Fund Checking Account Robert LaBarre - Bldg. Permit #88-49 1890 Center St. - basement finishing Linda Drilling - Dog License American Remodeling Inc. - Bldg. permit #88-50 - $136.65 - 7294 Mill Rd. & Contractors license - $25.00 Compfort Plus Heating ~ AC permit #22 16)1 Peltier Lake Dr. - $15.50 & Contractors license - $25.00 Marie Bakke Real Estate - Zoning Map Thielbar Plumbing Co. - Plmbg. permit #35 - 1809 Center St. Brad Dahl - Dog license Scott Mower - Planner Escrow for Four-plex - (The Villas) Bonnie Preiner - Bldg. Permit #88-51 1724 Peltier Lake Dr. - (Deck) Qonsumers - 2nd qtr. sewer billing Credit - Stop payment check #2267 'for LeRoy J. Houle Contracting- DISBURSEMENTS - Checks #2276 - 2)01 Debit - Stop payment charge ror check #2267 LeRoy J. Houle Contracting American National Bank - Interest pymt on GO Improvement Bond of J-1-88 Burke & Hawkins - July Legal Fees General & Criminal - $1,072.98 1987 Road Reconstruction - deposition for assessment appeal - $261.31 $130,32.5.20 $ ),311.55 * 5.00 500.ob $ 244.10 $ 25.00 $ 25.00 * ' -36. 00 3,280.18 * 4,052.63 395.83 $ 136.65 * 10.00 161.65 $ 40 . 50 * 5.00 61.00 * 10.00 500.00 $ 51.80 -* 997.34 650.00 1$ 14.499.2'3 $144,824.43 $ 10.00 $ 11,046.25 $ 1,334.29 RECEIPTS AND DISBURSEMENTS AUGUST 1 - 10, 1988 PAGE TWO DISBURSEMENTS CONTINUED First State Bank of Hugo - 3rd qtr. (July)$ Depo sit for Fed. Soc. Sec. & Medicare Tax Earl F. Anderson & Assoc. Inc. - $ Street name plates T. A. Schifsky & Sons, Inc. - 7.96 Tons $ AC Fine Mix Granger's Inc. - Diesel & supplies I Hugo Feed Mill - Supplies Menards - Wood screen door & fan Metropolitan Waste Control Commission JUly - (4) SAC PERMITS Greater Anoka County Humane Society - $ May, June & July Animal Control Press Publications - July Legals $ State Treas, Surplus Property Fund $ (7) white binders Anoka Electric Coop. - Street lights $ AT & T - Long distance call $ Anoka County Farm Service - 445.4 gallons $ gasoline LeRoy J. Houle Contracting - Cut and $ remove 2 trees from City right-of-way - $650.00 & Bobcat & operator time for drilling holes for Hockey Rink - $157.50 Carol Fritchie - August Council salary $ Tom Wilharber - August Council salary. $ $50.00 - Fed. & Medicare Tax. ($5.73) Walter Neumann - August Council salary $ $50.00 - Medicare Tax. - ($.73) Bob Burgstahler - August Council salary $ $50.00 - Medicare Tax ($.73) Leon R. L'Allier - August Council salary $ Orville Hughes - July Maintenance & milage$ Park Maint. - $39.13 Jerome Hughes - July Maintenance $ Dale Larson - July Maintenance & milage $ Park Maint.- $37.66 R.M. Park - $35.75 Gerard LeTendre - Reimbursement for $ materials for Rink Project State Treas. Surplus Property Fund j (3) three ring binders BALANCE IN GENERAL FUND AS OF AUGUST 10, 1988 1,068.43 132.55 167.16 34.48 31.27 37.76 2,178.00 150.00 208.49 21.00 32.36 2.02 449.40 807.50 50 . 00 44.27 49.27 49.27 150.00 671.68 246.40 320.57 33.93 9.75 j 19,336.10 $125,488.33 RECEIPTS AND DISBURSEMENTS - JULY 28 - )1, 1988 BALANCE IN GENERAL FUND AS OF JULY 28, 1988 DISBURSEMENTS CHECKS #2271 - 2275 Beverly Hughes - July salary & milage Mavis Solheid - July salary & milage Northern States Power Co. - Electric Utilities - Bal. on Lift #) Tamara M. Miltz-Miller - July salary Milage, postage, parking Public Employees Retirement Assoc. July PERA Contribution BALANCE IN GENERAL FUND AS OF JULY )1, 1988 Petty Cash Checking Account July )1, 1988 - Balance - $20).97 1 444.57 480.49 2.26 $1,).56.92 ~ 369 . 67 $1)2,979.11 .$ 2,653.91 $1)0,)2.5.20 Pursuant to due call and notice thereof, the City Counoil of the City of Centerville held a special meeting on July 27, 1988 regarding the Centennial Fire District Master Plan. Acting Mayor Fritchie called the meeting to order at 6:10 p.m. Present: Wilharber, Burgstahler, Neumann. Absent: L~Allier. Bill Bruen, Chairperson of the Centennial Fire Commission presented the five year master plan to the Council. Also present were Commission member Norm Fritchie and Alternate Commission member Des Englund. A copy of the master plan is on file with the City Clerk. Bruen noted that the goals in the master plan mean additional dollars, which will be reflected in the 1989 budget. He noted that the commission will be as professional as possible in requesting minimum funds. Bruen advised that he would like the Administrators from each City to meet in early September to examine the budget request. He advised that he will try to get the budget out to Centerville sooner than that if possible. Mayor L'Allier arrived at 6:30 p.m. presiding at the meeting. Mayor L'Allier assumed Discussion of proposed Station #3. Bruen advised of the proposed location of the station, which would be within a 1/2 mile radius of the intersection of Main Street (County Road 14) and 21st Avenue (border of Centerville and Lino Lakes). The cost of construction would be shared by the cities of Lino Lakes and Centerville. The cost could be a 50/50 split or other such negotiated agreement. He advised that a joint fire station and other municipal facility is not disallowed in the joint powers agreement. Commission member Fritchie noted that it is however, a goal to provide a separation of space due to possible incompatibility. He also noted that one factor as to the proposed location of a Station #3 is anticipated development in Lino Lakes. Alternate approach tomorrow. Commission member this proposal with Englund encouraged the Council to the future in mind, not just Several Council members expressed opposition to the proposed location of Station #3. They noted that there is City land available that could be donated to reduce the cost of the station. Council members questioned whether affordable land would be available in the proposed location radius. Motion by Wilharber, second by Neumann to adjourn the special meeting, motion carried unanimously. Meeting adjourned at 7:05 p.m. Pursuant to due call and notice thereof, the City Council of the CC Meetins Minutes Page two July 27, 1988 City of Canterville held their regular meeting July 27, 1988. Mayor L'Allier called the meeting to order at 7:08 p.m. Present: Fritchie, Wilharber, Burgstahler, Neumann. Motion by Burgstahler, second by Wilharber to accept the minutes of the June 22, 1988 meeting, aye: Burgstahler, Wilharber, Fritchie; abstain: Neumann, L'Allier. Motion by Neumann, second by Wilharber to accept the minutes of the July 13, 1988 meeting, motion carried unanimously. Brian Miller, City Engineer presented two bids for the Short Street Sewer Extension Improvement #88-1. A copy of the bids are on file with the City Clerk. Motion by Wilharber, second by Neumann to adopt Resolution #88-46 to accept the bid from Lake Area Utility of $8,390 for the Short Street Sewer Extension Improvement #88-1; and to direct City Engineer to work with City Clerk and Mayor to process the notice to proceed, contingent upon City Attorney review of the contract, motion carried unanimously. Motion by Wilharber, second by Fritchie to 47 declaring the cost of Short Street Sewer #88-1 to be $11,000 and ordering the assessment roll for this improvement by Associates, motion carried unanimously. adopt Resolution #88- Extension Improvement preparation of the Maier, Stewart and Discussion of Clearwater Creek Crossing at Main Street, with regard to enlargement to help eliminate some of the flood plain areas in Centerville. John Stewart and Brian Miller, City Engineers advised that Anoka County may help with such a project if there would be a substantial savings of flood loss. A rough estimate of hydraulic investigation costs would be $14,000. City Engineers recommend that the City not proceed with the project unless the necessary funding for the project be absorbed by the benefiting property owners. It was also noted that it may be possible for the City to obtain a grant from the DNR for up to $75,000 for such a project. Motion by Neumann, second by Wilharber that no monies will be expended by the City at this time toward enlargement of Clearwater Creek under Main Street, due to the City's current monetary commitments for other City projects; this item will be tabled until a time when the benefiting property owners would petition the City for enlargement of Clearwater Creek under Main Street and agree to cover all costs of such a project, motion carried unanimously. CC Meeting Minutes Page three July 27, 1988 Mort Huber and Norm Livgard of Acorn Investments appeared before the Council to advise that they have taken over the property of the proposed Creek wood Development. The development name has been changed to Acorn Creek. The developer was inBtructed to deposit a $500 planning escrow to the City Clerk, after which the City Clerk would submit the plan to the City Planner for review. Discussion of Northwest Associated Consultants, Inc. contracts. Motion by Neumann, second by Fritchie to direct City Clerk to consult City Attorney regarding CONTRACT FOR PROFESSIONAL PLANNING SERVICES, D. and E. to ensure that the City is covered due to delays that may be caused by consultant; also regarding AGREEMENT FOR PROFESSIONAL PLANNING SUPPORT SERVICES, ARTICLE 4. PAYMENT, A. 2. to include that "Planner shall be compensated for all work completed and material expended prior to notice of termination by the City", motion carried unanimously. Motion by Wilharber, second by Neumann to adopt amendments to Ordinance #4 as recommended by the Planning and Zoning Commission at their July 5, 1988 meeting, motion carried unanimously. A copy of the above amendments as proposed are attached to and made a part of these minutes. Motion by Wilharber, second by Fritchie to adopt Ordinance #22-A establishing the office of Clerk/Administrator, motion carried unanimously. A copy of Ordinance #22-A is on file with the City Clerk. Motion by Neumann, second by Wilharber to direct City Clerk to send a letter to the Anoka County Highway Department to request that a speed survey be done by the Minnesota Department of Transportation to evaluate and make recommendations as to whether the speed limit should be reduced in the area of Royal Meadows along 20th Avenue North to Main Street; a carbon copy of this letter will be sent to the Lino Lakes Police Department for their information, motion carried unanimously. Discussion of proposed Centerville Plaza by Kenco Construction. Kent Roessler of Kenco Construction advised that they now have DNR and Rice Creek Watershed approval. He advised that a permanent drainage easement will be deeded to the City of Centerville from the neighboring Rehbein property that will facilitate run off from the development. Roessler advised that this is not a storage area and will hold the same amount of water as the current parcel does now. Council was not clear as to who would be responsible for the CC Meeting Minutes Page four July 27, 1988 maintenance or cleaning of the drainage area. Letter from Randy Schriber, 1981 Main street) was acknowledged regarding concerns about the development. Roessler advised that he would be responsible to post the Main Street (County Road 14) access as an entrance only, no exit, as recommended by Anoka County. Motion by Wilharber, second by Neumann to approve a Special Use Permit as prepared by City Attorney with the addition that clarification be added to #5 to specify that only two pumps will be allowed at this time, any future pumps will require an additional special use permit; contingent upon receipt of paperwork from the Rice Creek Watershed District and the DNR verifying their approval of the project as proposed; also contingent upon City Attorney review of the drainage easement to be deeded to the City and his opinion of City responsibility to cleaning/maintaining this easement; Kenco Construction will install "Entrance Only" and "No Exit" signs on the access to Main Street (County Road 14), motion carried unanimously. Motion by Wilharber) second by Neumann to waive installation of boulevard trees on wooded lots in Center Oaks II to Kenco Construction and Tkaczik Construction) motion carried unanimously. Discussion of Lift Station #3 pumps. City Engineer and Kent Roessler advised that it appears that the contractor will have the problem corrected shortly. The City will no longer be responsible to go out to work on the pumps, it will be the contractors responsibility. Bruce Wojak from Anoka County appeared before the Council to discuss the proposal to install communications equipment on the City water tower. Wojak advised that he had not contacted Cellular I with regard to possibly putting the communications equipment on the Cellular I tower. Brian Miller, City Engineer advised that it would be best to mount a weather proof panel on the current building versus putting up an additional 8' X 8' or 6' X 6' building. He advised that the building would have to be out into the actual park area before it would not interfere with main water lines. Wojak advised that the County would be responsible for moving the building, if that were needed, to repair main water lines. Motion by Wilharber, second by.Fritchie to direct Bruce Wojak of Anoka County to contact City Engineer for the proper location of a communications building on the City park) motion carried I I ~. I CC Meeting Minutes Page five July 21, 1988 unanimously. Motion by Burgstahler, second by Wilharber that based upon the written recommendations of the City Planner, the City Planner will take no further action to extend the MUSA boundary for the proposed Rehbein development north of Main Street until further instruction by the City Council, motion carried unanimously. Motion by Wilharber, second by Neumann to acknowledge a letter from Mike Massie, 692S Tourville Circle regarding the nursery plants on that property; this will be put on the agenda of the first meeting in November 1988 for review, motion carried unanimously. The Mike Massie letter is attached to and made a part of these minutes. Motion by Wilharber, second by Fritchie that per the recommendation of the City Engineer a letter be written to Mike Massie, 6923 Tourville Circle stating that the wear and tear in front of that property appears to be greater than normally expected, due to equipment used for the nursery plants and request that he pay $400 to the City for repair of that section of the street, motion carried unanimously. Motion by Fritchie, second by Burgstahler to direct Jackie L'Allier and City Clerk to go to the City of Excelsior to look at used Christmas decorations; they are allotted $500 to use for this expenditure, motion carried unanimously. Motion by Wilharber, second by Fritchie to hold a public hearing August 24, 1988 regarding petitions received to vacate Westview Street from Centerville Road to Main Street, motion carried unanimously. Myra Spijer and Maureen Asleson, members of the Bussing Task Force appeared before the Council to give an update. Their recommendations were: -Send an official letter to the school stating where the City stands with regard to this issue. The letter should state items that are currently under consideration. -If and when a sidewalk were constructed on the north side of Main Street between Mill Road and Progress Road, it would be cheaper to do so during the reconstruction of Main Street. If done so in this manner, the County Engineers may donate their engineering. Also, there are homes which are very near Main Street as it is. A sidewalk in front of those homes would restrict those homeowners further. I I I CC Meeting Minutes Page six July 27, 1988 -City should have received a letter from the school district updating the City on the Bussing Committee recommendations. -A possible walkway could be made using an easement on the north end of the cemetery and private property on the way to the creek. A bridge would have to be made over the creek. -Council could consider a comprehensive trail system to assist in taking care of future pedestrian problems. -Council could require developers to allow for walkways along main arteries. Motion by Burgstahler, second by Fritchie to direct City Clerk to send a letter to the Centennial School District advising them of Centerville's continued concern regarding the walking and bussing of children to the Centerville Elementary School, and that the City will work in conjunction with the City Planner to address these concerns, motion carried unanimously. PETITIONS AND COMPLAINTS Nancy Daschel, 1760 Center Street appeared before the Council to express her concern over the sewage that has seeped into the pond behind her home from the property at 6906 Centerville Road. Clerk advised that appropriate agencies have been notified of the problem and the action the City is taking to correct it. Motion by Burgstahler, second by Wilharber to direct Building Inspector to go to 6906 Centerville Road to see if the septic tank has been pumped as directed; if it has not the City will take legal action to have the property condemned, motion carried unanimously. Connie Gerszewski, 1752 Center Street asked questions of City responsibility concerning drainage easements. Clerk advised that there appears to be confusion on this, but that if the resident would like to call the City office on Monday more accurate information will be available. NEW BUSINESS Scott Mower, 6823 East Shadow Lake Drive, Lino Lakes presented a plan for a four-plex to be built on a lot west of Centerville Road, on the south side of Heritage Street. Motion by Neumann, second by Wilharber to grant a Special Use Permit to Scott Mower to build a four-plex as presented to the City Council, contingent upon City Planner review; if the Planner has no concerns the project can go ahead; if the Planner does have concerns the matter will be readdressed at the next appropriate meeting, motion carried unanimously. CC Meeting Minutes Page seven July 27, 1988 Discussion of striping a walkway for school children along Progress Road between Main Street and Westview Street. Council member Fritchie noted that she is concerned about the safety of the children, but felt that the school should have expressed their intentions to have the City maintain the striping when the original project was completed by the school. Motion by Burgstahler, second by Neumann that the City of Centerville will take over the maintenance of the striping of a walkway on Progress Road between Main Street and Westview Street, aye: Burgstahler, Neumann, Wilharber, L'Allier; nay: Fritchie. Council member Neumann will research the cost of signs and possibly one way streets in the area of the school. Motion by Burgstahler, second by Fritchie to adopt Resolution #88-48 to implement a rotating City Council Liaison to go to the Centerville Economic Development Task Force meeting, motion carried unanimously. Motion by Neumann, second by Fritchie to adopt Resolution #88-49 that no footing inspections will be done by the Building Inspector until the property address is displayed on the property that can be clearly viewed from the street, motion carried unanimously. Motion by Wilharber, second by Neumann to make the current payment of claims, except for the $650 check to LeRoy Houle for removal of two trees on City right-of-way, motion carried unanimously. Motion by Wilharber, second by Neumann to direct City Clerk to contact City Engineer for an estimate on the damage done to Progress Road by LeRoy Houle during the removal of two trees on City right-of-way, the Clerk will then contact Mr. Houle regarding cost of repair, motion carried unanimously. Motion by Wilharber, second motion carried unanimously. by Neumann to adjourn the meeting, Meeting adjourned at 10:50 p.m. Respectfully submitted, ~~ ~7JtIt. Tamara M. Miltz-Miller Clerk/Treasurer t SPECIAL MEETING OF THE CITY COUNCIL CENTERVILLE CITY HALL JULY 26, 1988 7:00 P.M. . . . .i . . . ~: ~\ ~ ~ . ..~ .. .... . Pursuant to due call and notice thereof, the City Council of the City of Centerville held a special meeting on July 26, 1988 to discuss police service proposals for the 1989 year. Mayor L~Allier called the meeting to order at 6:40 p.m. Present: L'Allier, Fritchie, Wilharber, Burgstahler. Absent: Neumann. Council member Neumann presented his comments in writing. A copy of those comments are on file with the City Clerk. Council member Wilharber advised that questions asked of each proposal should be consistent. Dean Campbell, Lino Lakes Police Chief arrived at 6:55 p.m. Several questions were asked of the Chief. Listed are some of the responses: -Centerville is covered 24 hours per day. -8 full time and 3 part time officers are on staff. -Budget processes do not begin until August and the final budget is not approved until December. It would be advisable to build in a 5-10% increase for 1989. -The Lino Lakes City Council has the say when it comes to the wording of the contract. Contract negotiations would have to be handled through the Council. -Communications are paid for through Anoka County. -Police State Aid is based upon fines. -Fines in Centerville have doubled since he has taken over the position as Police Chief. -Officers are in Centerville a lot. It may not be as noticeable as many people work during the day. The squads are always moving around. Some of the squads are unmarked. -Prime time for criminal offenses are from 7:00 p.m. to 3:00 a.m. -Sometimes only one officer is on duty to cover Centerville and Lino Lakes, but he still feels that the response time is good. -Mutual aid agreements have worked out well for the department. -Offenders are taken to Anoka County as Lino Lakes does not have a holding facility. Mutual aid is used when cars must be out of the area for these reasons. Captain Netko and Sheriff Wilkinson from the Anoka County Sheriff's Department were asked questions regarding their police service proposal. Listed below are some of the responses and comments: -Patrol car would remain in the community, except for times of mutual aid. -When an officer is not on duty in the City, the response time would depend where the car is in the County. If the car were not within a reasonable distance, the closest jurisdiction would be contacted through mutual aid. CC Meeting Minutes Page two July 262 1988 -Washington County and the Highway Patrol would respond in emergency situations. -Same officer would be stationed in Centerville at least on a yearly basis. -The budget would be available to the City by September 1 of each year. -Recommend that 4 members of the community (2 City Council members, 1 resident, 1 business person) be assigned to meet with the County on a monthly basis to keep communication open. -City would have to provide a desk working place and a garage. If these items were not available they would be negotiable. -Contract could be annual or multi-year. This would be negotiable. -Reserves could be implemented to assist officers, patrol the park, and visit seniors. They will not be designated as arrest officers. -Open invitation to interested persons to ride along in the squad car. -This proposal would add resources to the area. -Advantage of a dedicated officer to the City. The City becomes the officer's community. -Would aid in Crime Watch Prevention programs. -Breaks and lunch would be at closest location. It is possible that the officer may bring additional officers into the community to eat with him. -26 patrol officers are employed by the County. In addition, other patrol officers are employed that are assigned to other cities. To the best of their knowledge no officer who is employed by the County resides near Centerville. -Mutual aid has worked very well. -1/3 of traffic violation fines go to the City. -County is trying to obtain a grant for traffic enforcement which will take into account prosecution costs. The grant is geared toward smaller communities. James Parks, Lieutenant and Dave VanBurkleo, Chief of Police for Circle Pines/Lexington was asked questions by the City Council regarding their police service proposal. Listed below are some of their responses and comments: -GeograRhical situation is a concern. -One officer and squad would be dedicated to Centerville during an 8 hour period. This officer would be encouraged to live in the community so that he may be called out on emergency situations. If this were the case, the squad car would be taken home with him. In a contractual agreement, the officer could be required to live in the community. CC Meeting Minutes Page three July 26, 1988 -If officer did not live in the community, the squad car would be taken back to Circle Pines each day. -Paperwork would be taken to the Circle Pines Police Station to be performed. No office equipment would be needed for Centerville. -The hours that would be set would have to be discussed between the Circle Pines Police Department and the City Council. This is somewhat flexible. -If Centerville would require more than 8 hours of service, it could calculated the first 8 hours at $13 per hour. An additional part time officer would be $10 per hour. -Circle Pines would respond to emergency calls after hours. They would also rely on mutual aid, which has worked quite well in the past. -8 full time and 5 part time officers are currently on staff at Circle Pines. -Circle Pines/Lexington is eager to help Centerville. Would have to sit down to work out the details. Due to delayed response time from Circle Pines, Lino Lakes may be better able to serve Centerville. -There is no holding area in Circle Pines and all offenders are transported to Anoka County. -Police Commission meets monthly. -Centerville would contract with Circle Pines/Lexington as it currently does with Lino Lakes in that current Police Commission would govern the contract. -Police State Aid had not been taken into consideration when the budget was made up. It could be reduced by approximately $4,000 to adjust for this. -Chief VanBurkleo would assist Centerville in setting up their own police department, if this is the direction they chose to go. Gene Houle, 7124 Centerville Road commended the Council on considering their own police department. He also complained of activities that are happening at the corner of Centerville Road and Main Street with regard to the bars in the area. Tim Ross, of Andover, Minnesota presented a proposal for a Centerville Police Department. His responses and comments to some Council questions and concerns are listed below: -One mobile and two portable communication radios would be needed. The would be provided by Anoka County, thus no cost to the City. -Centerville could put monies up front the first year for the equipment, or they could lease purchase the equipment over a five year period. -Proposed staff is: 1 Chief, 1 full time officer, 2 part time officers. -The salary of the Chief would increase 4% per year. The CC Meeting Minutes Page four July 26, 1988 salary of the other officers 1s projected to increase 10% per year, as their starting salaries will be low. -4:00 a.m. to 10:00 a.m. are typically the non peak hours. -Mutual aid would be with Lino Lakes, Anoka County, State Patrol, and Washington County. -A non emergency situation during off duty hours would be put on hold until an officer were on duty or it would be handled by Anoka County. -The storage of the squad car could be handled in a number of ways - build a garage, check with the church to see if space would be available in their new garage, contact Eagle Trucking to see if it could be stored in the fenced. yard with a cover (waiver of liability would be needed). -Can not control where the officers live. -The Police Chief would handle time required during off duty hours as he would be salaried and not subject to overtime. -There would be an increase in fines. Two tickets per shift would generate $35,000 per year. -For court appearances, Chief would stay in Centerville until City Attorney called to say when his presence is necessary. -Tim Ross lives 17 miles from Centerville. -Reserve officer would be set up. -People will become more involved with Crime Watch if they have their own police force. -A contract is needed for mutual aid. There is no cost fot this. -Police Chief would also be the Police Clerk. -A second squad car would be a good idea. This could cost from $2,000 to $4,000. -Reserve officer could transport an offender to Anoka County in the used squad. Reserve would only be used in routine situations. Reserve would not be using red lights or sirens. -A civic organization could be asked to donate oxygen equipment. -There should be no problem working with Lino Lakes with regard to mutual aid. If an officer needs help, any other officer would have no problem responding. Also, if Ross were to get the position of Chief, his brother works as an officer in Lino Lakes. -If Ross were chosen as the Chief, he feels that he is qualified to train a rookie officer. -Many departments only offer benefits after a certain period of time. require the new officers to uniforms, to be reimbursed after time. to their officers Some cities also purchase their own a certain period of CC Meeting Minutes Page five July 26, 1988 -Ross has 9 years of experience as a full time officer with Lino Lakes and 3 years of reserve officer experience prior to becoming a full time officer. -For $25,000 more 24 hour protection 5 daYB per week, with 2 part time days could be implemented. -Uniforms for Centerville would be different so as not to confuse them with those of Lino Lakes. -Radar systems are portable and pay for themselves as used. -Office equipment needed would be: 2 desks, shelving, file cabinets and evidence storage area. -Ross would be willing to work with Circle Pines/Lexington Police Chief to organize the Centerville Police Department. -The police department should stay visible. Work could be done with Operation Reassurance. -With it~s own force, the City would have equity in the department, people have more pride, and it could be considered an asset to the City. -The new squad car would be kept after the five year period to be used as a back up. -It would take 2-3 months to order badges and squad car. Officers could be chosen in a 2 month period. -An experienced officer who would accept the rate of pay offered by Centerville would not be desirable, as there may be a reason that he is not able to get a higher rate of pay. -Start up time would be January 1, 1989. -The most important issue is the protection of the City. Ross would not be offended if Centerville were to continue Lino Lakes protective services. -The proper chain of command to the Police Chief should be from the Council to the Police Commission to the Chief. -Very serious about this proposal. Confident that this can work for Centerville. City Council comments after all presenters had finished. -Are we ready for our own department? -Concern that Ross has not been a Chief before. Is it possible that something unexpected could fall between the cracks? -It would be advisable to work with the Circle Pines/ Lexington Police Chief and the League to research an independent department. -Monies could be borrowed from the Sanitary Sewer account to up front the monies for equipment. -A community Centerville~s size should be able to afford their own department. -People may be willing to pay more taxes for their own police department. -Important to have a Police Commission. CC Meeting Minutes Page six July 26, 1988 -Our own department would be better, but it would not be a cure all. Tentative Council preliminary order proposal: Neumann (Submitted in writing before the meeting.) 1. Circle Pines 2. Anoka County 3. Centerville 4. Lino Lakes of preference for each L'Allier 1. Centerville 2. Circle Pines 3. Anoka County 4. Lino Lakes Fritchie 1. Centerville 2. Circle Pines 3. Anoka County 4. Lino Lakes Burgstahler 1. Centerville 2. & 3. Toss up between Anoka and Lino Lakes 4. Circle Pines Wilharber 1. Centerville 2. Lino Lakes 3. Anoka County 4. Circle Pines Motion by Wilharber, second by Fritchie to table decision of which proposal to accept for Centerville for the 1989 year until the August 10, 1988 meeting; City Clerk will seek the assistance to the League of Minnesota Cities, the Circle Pines/Lexington Police Chief and the City Attorney as appropriate, motion carried unanimously. Motion by Neumann, second by motion carried unanimously. Fritchie to adjourn the meeting, Meeting adjourned at 10:05 p.m. Respectfully submitted, ~~ ~. ~1?Jta. Tamara M. Miltz- Miller Clerk/Administrator RECEIPTS AND DISBURSEMENTS - JULY 14 - 27, 1988 BALANCE IN GENERAL FUND AS OF JULY 14, 1988 RECEIPTS Lino Lakes Blacktop - Contractor~ Lie. Trio Inn - 2nd qtr. sewer billing Universal Title - Assessment search Bontrager Constr. - Bldg. permit #88-40 1835 Houle Circle & sewer hook up Jerome Parent - Bldg. permit #88-44 7254 Clear Ridge & Sewer hook up Ivan Barott - 2nd qtr. sewer billing Kieth Graham, Land Surveyor - Escrow for F & R Development, Houle property St. Marie Sheet Metal Inc. - Heating permits & Contractor's license Mike Massie - Copies Linda Drilling - Bldg. permit #88-42 7248 Centerville Rd. Anoka County Treas. - 1st half 1988 Tax Settlement Minnesota Title - Assessment search Rachelle Albrecht - Bldg. permit 88-43 & Charges for legal fees Randy Schriber - Copy of Ord. #4 Harstad Companies - Ken Briggs Engineering Escrow for Centervi11e Hts. Treasurer Anoka County - June Fines i AT&T - senvice refund State of Minnesota - Local Government Aid - $14,901.00 Homestead Credit Aid - $20,768.53 Small Business Credit (1988 only)-$755.24 Centennial Fire District - Depreciation $ on Fire Equipment & Apparatus Earl Halley - 2nd qtr. sewer billing ! Consumers - 2nd qtr. sewer billing Comfort Plus Heating - Plmbg. permit #25 7050 20th Ave. S. Frontier Heating - Contractor's License $ & Heating permit #19 -1901 Center St. Arcade Asphalt - Contractor's license Available Plmbg. Inc. - Plmbg. permit #J3 - 1832 Center St. Thomas Clymer - Bldg. permit #88-46 1809 Center St. & sewer hook u~ David Auger - Bldg. permit #47 (deck) 1882 Center St. Johnson Constr. Inc. Plmbg. permit #34 ~ Consumers - 2nd qtr. sewer charges ~ $ ! 25.00 258.30 6.00 3,058.28 3,468.43 J2J.00 .500.00 126.00 1.50 266.3.5 $ * $ $ $ $114,070.2J * $ .5.00 $ 10,000.00 6.00 2l0.JO 770.7J .95 J6,424.77 * 1,810.85 J6.00 4,198.J6 46.00 IJ1.50 25.00 61.00 ),042.4) 66.75 96.00 2,919.27 $ $ $ 19,089.99 ~18l,954.00 $201,043.99 RECEIPTS AND DISBURSEMENTS - July 14 - 27, 1988 PAGE TWO DISBURSEMENTS. - Che.cka #2246 - #2270 Correction on Deposit of 7-8-88 $ Richard Garley for Jamieson Mfg. Co. $ Materials for new hockey rink Metropolitan Waste Control Commission $ August sewer service charge Emergency Apparatus Maintenance, Inc. $ Repair on truck - labor & parts Northern States Power Co. - Elect. Utile $ Street Li~hts - $11.90 - Hall- $42.05 Garage - $10.15 - Lift #1- $16.95 Lift #2 - $9.59 - Lift #3 - $9.60 Orville Hughes - Reimbursement for securi ty ligh t Richard Garley - Cement for new rink Hank Miers - 18 hrs. scrapper, road grader & push cat time @65.00 per hr. for rink project Tammy M. Miltz-Miller - reimbursement for office supplies Metropolitan Inspection Service - 1st & 2nd qtr. Adm. Fee for SAC charges League of Mn. Cities - membership dues $ for year beginning 9-1-88 Northern States Power Co. - Street lights$ North Central Public Service Co. $ Gas Utile - Hall- $8.0; Garage -$7.26 U.S. West Communications - Hall phone Metropolitan Waste Control Commission June - 1 SAC permit State Treasurer - 2nd qtr. Plmbg. & Heating surcharge Burke & Hawkins - June legal fees Gen. & Criminal - $8;2.40 Kenco - Centerville Plaza -$30.00 Municipal Water - $120.00 Browning-Ferris Industries - Restroom. - $' rental- ,May, >June & July ~.ballf~e1d . Ro-So Contracting, Inc. - Partial pay #2" $ 13,166.00 Control Bldg. Mech. & Electrical Interconnecting piping & control bldg. Arpy's Office Furniture - Storage cabinet$ & deli very fee Richard Garley - Materials for new rink $ Jamieson Mfg. Co. - Additional pipe $ for new rink LeRoy J. Houle Contracting - cut and remove 2 large trees & stumps off City right-of-way 533.00 2,124.58 2,645.41 987.79 100.24 $ 17.1) * 84.11 1,170.00 $ $ ~~O . 97 600.00 442.00 * 560.63 15.29 46.81 544.50 $ $ 494.21 982.40 242.64 85.00 40.00 290.61 $ 650.00 RECEIPTS AND DISBURSEMENTS - July 14 - 27, 1988 PAGE THREE DISBURSEMENTS CONTINUED Maier Stewart & Associates, Inc. - $ 10,869.06 Engineering Fees 5-29 through 6-25-88 Centervi11e General Services - $325.99 1987 Road Reconstruction - $236.98 Centervi11e Hts. -$2,896.58 Center Oaks II - $405.01 L'A11ier Estates - $43.00 Municipal Water - $5,297.27 Sorel St. - $472.12 Short St. sewer extension - $646.84 Rehbein Addition - $161.70 N. Main St. Rehbein Addition - $161.70 S. Main St. Rehbein Sketch Plan, S. Main St. -$1.50.06 LaMotte Trail - $71.81 Northwest Associated Consultants, Inc. $ 1,082.50 Consultants fee for June 1988 Rehbein Subdivisions - North & South Maguire Iron, Inc. - Partial pay #3 j 30,280.00 For Water Storage tank & related items BALANCE IN GENERAL FUND AS OF JULY 27, 1988 ~ 68.064.88 $132,979.11 Pursuant to due call and notice thereof, the City Council of the City of Centerville held a special meeting on July 13, 1988 to discuss the possibility of City installed improvements as a City policy. Mayor LrAllier called the meeting to order at 6:08 p.m. Present: Neumann, Wilharber. Absent: Burgstahler, Fritchie. John Stewart, City Engineer advised that City installed improvements would give the City more control. Council member Neumann advised that he is installed improvement to maintain quality concern that he would have was the financing. in and favor of City control. One Mayor LrAllier agreed with Neumann, expressing the same concern. Carolyn Drude, City Municipal Advisor advised that bonding for each improvement project would not effect the bondability of the City as financial guarantees such as assessments are used to cover these bonds. These assessments would be further guaranteed by a letter of credit from the developer. Drude expressed her feeling that which ever way the City were to go with this proposal, the primary concern is the safety of the City. Drude noted that the policy in one City is that for every four lots developed, 5 assessments are paid off (thus when 75% of the project is complete, 100% of the assessments are paid in full). Bill Hawkins, City Attorney advised that a letter of credit is better than a bond from the standpoint of collectability for assessments. Bonds are issued by insurance companies and letters of credit are issued by lending institutions. Developers typically pay about 1% - 3% for a letter of credit. The letter of credit would be revised each year and the developer could pay off the total assessment at any time. The correct procedure to implement City installed improvements would be for the City to adopt a uniform policy with terms and qualifications for financing. The City should not vary this policy dependent upon the size of the project. The City should keep in mind its limited resources. Council member Wilharber suggested that the contract with Maier, Stewart and Associates be reviewed to include that Maier, Stewart and Associates will have no clients in other communities which are also developing in Centerville. He further noted that City installed improvements would be the best for the City in the future. Motion by Wilharber, second motion carried unanimously. by Neumann to adjourn the meeting, Meeting adjourned 6:36 p.m. Pursuant to due call and notice thereof, the City Council of the City of Centerville held their regular meeting July 13, 1988. Mayor LrAllier called the meeting to order at 7:05 p.m. Present: Neumann, Wilharber. Absent: Burgstahler, Fritchie. CC Meeting Minutes Page Two July 1.3, 1988 Motion by Wilharber, second by Neumann that the date of the minutes should be corrected from June 8, 1988 to June 22, 1988 and to table approval of the June 22, 1988 minutes until a quorum of Council members able to vote on this approval would be present, motion carried unanimously. OLD BUSINESS Discussion of violation to Ordinance #4, Article 3, Section 32.01-3 and possible violation of Ordinance #4, TABLE A, SCHEDULE OF DISTRICT REGULATIONS PERMITTED AND SPECIAL USES, B-1 Commercial District at 6923 Tourville Circle. Dawn Sperry, 6913 Tourville Circle submitted a letter of complaint and spoke negatively of the operation on the property. The letter of complaint is on file with the City Clerk. Mike Dunn, 6907 Tourville Circle was also present to express negative comments toward the operations on the property. Mike Massie, 6923 Tourville Circle (renter) spoke in defense of the nursery plants that are currently stored on the property and agreed to remove them by November 1, 1988. Motion by Neumann, second by Wilharber that Mike Massie, renter at 6923 Tourville Circle will submit a letter to the City Council agreeing that: -no other nursery stock will be brought on the property; -all plants will be removed no later than November 1, 1988; -no vehicle larger than a pickup truck and trailer will be used at the property, including transportation of plant materials from 6923 Tourville Circle to their new location; -no further violation of Ordinance #4, Article 3 with regard to Home Occupations; -commercial operations will not be conducted on the property; motion carried unanimously. Motion by Neumann, second by Wilharber to table City Installed Improvements until 4/5 of the Council can be present and the City Attorney can supply sample policy information from other cities, motion carried unanimously. Discussion of feasibility study by Maier, Stewart and Associates, Inc. for the proposed Rehbein developments north (east of Shad Avenue) and south (east of Brian Drive) of Main Street. Clerk noted that an acceptable sketch plan has not been submitted for the proposed development north of Main Street. Clerk also noted that costs incurred for the City Planner report went over $500. The City Planner recommends that $500 be collected for ~ II Meeting Minutes Page Three July 13, 1988 each proposed development in the future. Clerk noted that at the June 22, 1988 meeting Gerry Rehbein agreed to pay any additional cost of the Planner Report if the Council would allow him to pay one $500 escrow to encompass both proposed developments. John Stewart, City Engineer advised that there will be sufficient fire flow from the municipal water system. He also noted that a revised sketch plan could be submitted to the Planning and Zoning at their August 2, 1988 meeting. Des Englund, 7081 Brian Drive asked questions and expressed concern over both developments. All Council members present expressed concern over the proposed south development. I Motion by Wilharber, second by Neumann to acknowledge receipt of the Feasibility Study for Sanitary Sewer, Municipal Water, Storm Drainage and Street Construction dated June 30, 1988 for the proposed Rehbein developments north and south of Main Street, prepared by Maier, Stewart and Associates, Inc., motion carried unanimously. . A copy of the above feasibility study is on file with the City Clerk. Motion by Neumann, second by Wilharber to direct City Planners, Northwest Associated Consultants, Inc. to take action to extend the MUSA boundary to the northern six acres of the proposed Rehbein project north of Main Street (east of Shad Avenue and west of Royal Meadows); after the City of Centerville receives the balance of the monies due from Gerry Rehbein for the Planner Report; and after receipt of escrow monies from Gerry Rehbein for Planners estimated cost of attempting to obtain the additional six acre MUSA, motion carried unanimously. Motion by Neumann, second by Wilharber to table the issue of street and water main over sizing until full Council is present, motion carried unanimously. Motion by Neumann, second by Wilharber that per the recommendation of the City Engineer, Resolution #88-45 will be adopted to instruct the City Engineer to receive bids for Short Street Sewer Extension Improvement #88-1, motion carried unanimously. I City Engineers advised that the bids would be available at the July 27, 1988 City Council meeting. Motion by Wilharber, second by Neumann that per the request of CC Meeting Minutes Page Four July 13, 1988 the current homeowners involved in the Short Street Sewer Extension Improvement #88-1, as allowed by City Ordinance #30, and after verification by City Attorney, the City of Centerville does allow the 1988 $1,600 Unit Hook Up Charge for residents at 6904 Centerville Road and 6906 Centerville Road to be assessed to their properties versus requiring full payment prior to hook up to municipal sewer; contingent upon verification from City Accountant as to what will be the proper accounting procedure; such requests will only be considered by current residents, in situations where the need to hook up to municipal sewer is unexpected, where a financial hardship is apparent, and only upon written request of the resident to be assessed, motion carried unanimously. Written requests of residents at 6904 and 6906 Centerville Road to have the Unit Hook Up charged assessed to their property is on file with the City Clerk. Motion by Neumann, second by Wilharber to approve the following partial pay estimates in connection with Municipal Water Improvement #87-2, contingent upon receipt of signatures of the contractors: -partial pay estimate for Maguire Iron, Inc. for work completed from June 2, 1988 to July 1, 1988 on the water storage tank and related items; the total amount of the approved partial payment is $30,280; -partial pay estimate for Ro-So Contracting, Inc. for work completed from June 12, 1988 to June 24, 1988 on the interconnecting piping and control building; the total amount of the approved partial payment is $3,576; -partial pay estimate for Ro-So Contracting, Inc. for work completed on June 12, 1988 to June 24, 1988 on the control building mechanical and electrical; the amount earned is $9,940, of which $350 will be retained until the work is complete; the total amount of the approved partial payment is $9,590, motion carried unanimously. Brian Miller, City Engineer advised that the interior of the tower is complete. The first coat of primer is on the outside and the final blue coat will begin next week. Discussion of proposed Assessment Manual. The following sections of the proposed manual were discussed with regard to recommendations of the Planning and Zoning Commission: -page 4, number 5. Front Foota~e, a. Sin2le Fronta~e Lots:. Engineer Miller advised that in the past assessments of cuI de sac lots were calculated using a area formula which could put the cuI de sac in the same perspective as a rectangular lot. CC Meeting Minutes Page Five July 13, 1988 -page 6, number 3. Assessment Period~ Planning and Zoning Commission had recommended that bituminous overlay be taken out of the manual as an assessable improvement, as it is current City policy that this will not be assessable and as the City does currently budget for this expense. Engineer Stewart suggested leaving bituminous overlay as a discretionary item versus eliminating it. -page 12, number 6. Water Connection Char~e (WCC): Clerk noted that at the Planning and Zoning Commission, Engineer Miller recommended that the $1,300 figure be amended to $2,500. Engineer Stewart now recommends that the $1,300 figure remain, also spelling out the additional $1,200 figure to total $2,500. A draft of the proposed Assessment Manual is on file with the City Clerk. Motion by Neumann to approve the Assessment Manual with the above recommended amendments, contingent upon City Attorney review. After short discussion Neumann withdrew motion. Motion by Wilharber, second Assessment Manual until a such time that the City recommended changes into unanimously. by Neumann to table approval of the full Council can be present and until Engineer can incorporate the above the Assessment Manual, motion carried Motion by Wilharber, second by Neumann that based upon the recommendation of the City Engineer, the municipal sewer and water utilities and street construction as required by the project plans and specifications dated July 13, 1987 for Sanitary Sewer, Storm Drainage and Street Construction for L'Allier Estates Plat II are now complete and the City of Centerville does as of July 13, 1988 accept such improvements, assuming responsibility for operation and maintenance of these facilities not withstanding the one year warranty period which shall be maintained by Jerome Parent from the date of acceptance by the City, motion carried unanimously. A copy of a letter from Maier, Stewart and Associates regarding this final acceptance is on file with the City Clerk. Des Englund, 7081 Brian Drive expressed concern about damaged fabric on the Centerville Heights project. Engineer Stewart advised that they are aware of the problem and have the situation under control. Discussion of the request for lot split by Walter and Lu Prachar for a 170' X 170' parcel which surrounds the Cellular I tower. CC Meeting Minutes Page Six July 13, 1988 Also present was Max Thompson of Cellular I, who preBented a letter to the Council from Kevin P. Baumann, P. E. at Paul J. Ford and Company Structural Engineers attesting to the strength of the tower. A copy of this letter is on file with the City Clerk. Clerk advised Council that variances would be needed to Ordinance #8, Section 21.05, Ordinance #4, Section 33.03, and Ordinance #4, TABLE B MINIMUM LOT SIZE (10 acres). Motion by Wilharber, second by Neumann to approve the Prachar variance request to Ordinance #8, Section 21.05 as described in their original variance request, motion carried unanimously. Variances to Ordinance #4 were not addressed. A copy of the Prachar variance request, which includes the legal description of the property to be split is attached to and made a part of these minutes. Mayor L'Allier recessed the meeting at 9:00 p.m. Mayor L'Allier reconvened the meeting at 9:12 p.m. Carol Pelton, Chairperson of the Park and Recreation Committee was present to provide justification for keeping the old hockey rink up one more season. Pelton advised that just in case something were to go wrong the Park and Recreation Committee would like to keep the old rink up until the new rink is operational. Pelton assured the Council that the old rink would be taken down Spring 1989. It was noted that volunteers will be needed July 30, 1988 to install new boards on the new hockey rink. Interested persons are to contact Gerry LeTendre, Carol Pelton or City Hall. Dave Lutz, Centerville Lions Club member advised that he would notify the Centerville Lions Club of this date. Motion by Wilharber, second by Neumann to approve advance payment for materials for the fencing on the new rink upon receipt of an invoice giving correct dollar amounts, motion carried unanimously. Archie Gay, Centennial Fire Chief appeared before the Council to present a proposal to install receiver equipment on the Centerville water tower to improve communications for police and fire departments. Gay noted that a 8' X 8' building would also be needed to house related equipment. Gay advised that the Cellular I tower may cause interference for such transmitters, and that Max Thompson of Cellular I has agreed to investigate Meeting Minutes Page Seven July 13, 1988 this matter. Gay further elaborated that all costs and liability for the equipment would be absorbed by Anoka County. Engineer Stewart advised that an outside box attached to the current pumphouse building would be preferred. He sited problems in that it is often difficult to work around an extra building with regard to underground piping and utilities. He also noted that more than one building on the site would appear unsightly and not conducive to the park atmosphere. Stewart advised that he has seen other cities use outside boxes versus buildings. Motion by Wilharber, second by Neumann to agree in concept to placement of communication antenna on the Centerville municipal water tower; contingent upon Chief Gays investigation of the placement of a box on the current building versus a second building to house necessary equipment; also contingent upon the response of Max Thompson of Cellular I as to the reasoning for interference on the Cellular I tower, motion carried unanimously. Motion by Wilharber, second by Neumann to table proposed Ordinance #22A implementing the position of Clerk/Administrator versus Clerk/Treasurer until full Council is present, motion carried unanimously. Motion by Neumann, second by Wilharber to reject Resolution #88- 45 Identifying Administration of Paid Holidays for City Employees, as these items will be addressed in a future Personnel Ordinance, motion carried unanimously. Motion by Neumann, second by Wilharber to seek the services of Floyd Laska to cut roadside and neglected lot tall grass and weeds; contingent upon City Attorney opinion as to the acceptable level of insurance, and possible liability of the City; Clerk will contact Laska to see if he has liability insurance on himself, motion carried unanimously. Motion by Neumann, second by Wilharber to direct City Clerk to pursue collection of escrow monies due and delinquent assessments from Keith Harstad for the Centerville Heights development, under the guidance of the City Attorney, motion carried unanimously. Motion by Neumann, second by Wilharber to direct City Clerk to write a letter to Harstad Companies to obtain exact dates that the remaining work will be completed on Centerville Heights; the letter will be sent by certified mail, carbon copies to Merila and Associates, Inc., motion carried unanimously. A letter dated July 13, 1988 from Merila and Associates, Inc. outlines work remaining on Centerville Heights, but does not include specific dates. A copy of this letter is on file with CC Meeting Minutes Page Eight July 13J 1988 the City Clerk. City Clerk noted that the plans and specifications, the development agreements, and City Ordinance require that ground cover be supplied on empty lots in Centerville Heights and L'Allier Estates II. Clerk advised that these items should have been implemented in Spring 1988 before the drought conditions occurred. Engineer Stewart did note that due to the dry weather no action could be taken at this time. He also noted that L'Allier Estates II does appear to have adequate wild ground cover. Stewart did assure Clerk that this would be more closely watched with future developments to ensure compliance. PETITIONS AND COMPLAINTS Maureen and Marty Asleson, 7232 Mill Road appeared before the Council to present a complaint on how the property around their home has been handled with regard to development that has taken place. They specifically named damage to their trees. A copy of this letter of complaint is attached to and made a part of these minutes. Engineer Stewart advised that he is aware of the problem with the trees. Stewart noted that the trees are not on Asleson property, but are on the property of Keith Harstad the developer for Centerville Heights. The property in question will become City street right of way when the improvements for the project are accepted. Stewart noted that the trees are close to the street and will most likely be damaged during the winter months due to the necessary pushing of snow on to the City street right of way. Stewart advised that a compromise has appeared to have been reached in that the developer will save as many trees as possible on his property at his expense. Myra Spijer, 7200 Mill Road also presented a letter of complaint regarding construction around her home. City Council acknowledged this letter. A copy of this letter of complaint is attached to and made a part of these minutes. Carol Pelton, 7178 Mill Road expressed concern that the culvert installed along the new road is to low and that the replacement sod put in her yard is not acceptable. Engineer Stewart advised Pelton that the culvert was put in to match the existing ditch and that 2 - 3 inches of silt would be acceptable. He did agree to double check the culvert. Stewart also advised Pelton that he and the Engineering Inspector would meet her at her home to check on the quality of the sod. NEW BUSINESS Motion by Wilharber, second by Neumann to grant a 3.2 Permit to CC Meeting Minutes Page Nine July 13, 1988 the Centerville Lions Club for their Annual Steak Fry to be held Sunday, July 17, 1988; due to the valuable local service provided by the Lions Club, the fee for this permit shall be waived; however the required $200 damage deposit must be submitted by the Lions Club, motion carried unanimously. Discussion of an illegal sewer tile west of Goiffon Avenue and south of Sorel Street. Motion by Neumann, second by Wilharber to direct the City Clerk to write a letter to all persons who could possibly be hooked up to the sewer tile west of Goiffon Avenue and south of Sorel Street to notify them that the tile will be plugged within 10 days; these letters will be hand delivered, motion carried unanimously. Motion by Wilharber, second by Neumann to table recommendations of the Planning and Zoning Commission for amendments to Ordinance #4 (Zoning Ordinance) until a 4/5 vote is possible, motion carried unanimously. Motion by Wilharber, second by Neumann to meet with Bill Bruen, Centennial Fire District Chairperson to discuss the Centennial Fire District Master Plan, per Bruen's request on July 27, 1988 at 6:00 p.m., motion carried unanimously. Discussion of the possibility of Centerville purchasing Centerville's original fire truck from the Centennial Fire District. Chief Gay advised that bids for the truck will be taken, giving Centerville first option. It was agreed by the Council members that this item would also be discussed when Chairperson Bruen meets with the Council. Clerk recommended that the City restrictions in Centerville as to the 1988 drought conditions. Council that this was a mute further discussion. Council enact voluntary water a show of support and recognition It was the consensus of the issue as it is unenforceable. No Randy Lauderbaugh, District Fire Marshall advised that Centerville is in need of a definition of a recreational fire. Lauderbaugh will submit recommended definitions at a future City Council meeting. Motion by Wilharber, second by Neumann to make the current payment of claims, motion carried unanimously. Motion by Wilharber, second motion carried unanimously. by Neumann to adjourn the meeting, Meeting adjourned at 10:50 p.m. CC Meeting Minutes Page Ten July 13, 1988 Respectfully submitted, ~~ ~1f~ -7fdJt Tamara M. Miltz-Miller Clerk/Treasurer /' -'-J ) ) _J July 12, 1988 To the Honorable Mayor and Centervil1e Council Members, I wish to app~ar before the Council at your meeting on Wednesday, July 13, 1988 at the time of Petition & Complaints, to expresa. a complaint concerning procedures used in construotion surrounding our home. // Sincerely, Maureen Asleson 7232 Mill Road C en tervill e, !vII.]' ) ) July 13, 1988 ') ) I wish to express a complaint on procedures used in supervizing construction surrounding our home on Mill Road. After ~orking with our engineer technician and different supervisors a nd engineer from Harstad project (Centerville Heights) over a time span of approximately 2 years, which involved my husband and myself moving 16 trees from Fall 1981 - May 1988, ye h~d a bulldozer come through the . lVUA.~dill'J l ~ tJ~ 7 . . .. back of our lot along the North s~d~and destroy 2 trees ( Exh~b~t A and BJ and damaging 4 others. I was given NO warning. I was at sink doing dishes and if I hadn't run out screaming,r am sure we would have lost all our trees. I lV.ould like to give you some tthistorytt of these trees. When we moved out here, almost 8 years ago, there were no property pins on our north bounda.ry. rIa "guesstimated" where our boundary was and pl~ted seedlings. We knew then we may need to move some of them in future. Well last fall when t he surveyors were out and I believe it was a technician for Harstad, I expressed my ooncern for our trees. They showed me where the road was . coming through and suggested we move the first rOl-T. 1tlhich I did. -J We continued questioning our engineer technician and staff from Harstad project. In early spring Da~e and Brian Johnson informed us the two corner trees by Mill and where new road is coming through would have to be moved as they were going to bring up elevation at that corner. We did again. I even mentioned to Tammy in April when I had some questions on our back drainage swa1e that if she heard any talk that are trees needed to be moved, let us k-now as I was .suspicious of what we were being told. Nothing more was said to us until this incident and when I ran up the road to get Dave, who ~as superv.izing a pr~ject at 1200 Mill Road, he said he viould come down. I called Mavis at City Hall and asked her to have Orville come to see damage when he couilld. ~lhen Dave arrived I said ,uI can't believe you would allow~_ this t 0 happen. tI He said, 1t1 didil't know you. l'iere home. n My comment vias ) ) -./' more or less did you ever think to knock? and also added you would allow ()I this wh~n no one is home - l wou Id lire come home to NO trees! I 1-Till Y'ct take more of COll ncils' time but just '.fish to add that lie truly are reasonable people to work with unless someone pulls this kind of dramatics. We were and have been trying to cooperate, July 7th 5 trees were marked as. .in ucri tical area" they l'Tere balled, burlaped and moved by myself between 8 - 10 am Saturday July 9th. We want the counci~ to realize all in ') ) ) ) ) ) -2- our home, all those on Mill Road, all those in this town deserve as muoh oonoern and respeot as those "future residents" you are now preparing for. lore have 'had construction abuse now for 2 years with a roadf7 water, drainage ditoh and developer oonstruotion. W~ are contributing citizens in this tOlvn. Not .ju st with our tax money, but in the fire department, C;o.mmittee: v:olunteering for City, t~..1,~i uP.Al i8i9R at St~ ~1jV1"'F-i!")r~~...." helping at Centerville School and lots more. The prinoip/eJ of this whole, incident is wh at we oomplain about.. W,e sho.u1ldn't have ,'to fight for, argue for, or supervize ev:eryproject in, toWn.: to insure' our rights.;are ,1j\ng,',Consdd'Sred.. We contacted all the utilities as of Friday, July 9th and:. understand NS,P will be the only one coming on that side of the road. Kathy Thill, from ESP came ou t to see the situation and said she will work with us,~you the City Officials to lay the' oable without unneoessarily dama~ to our trees.. PLEASE HELP 1, I I ' t.~" i '.' r--- .. "fo', CLt\ Cou~c~ I G.-t-~(. tf Cf?M.ckvu& ~~ l/ld.-I ~~ . ty~ : H'-f"CA sfl ~v l0o-~V\e..- ttoI/L-SoVl '1;)..00 MJr J~ I (eV\'-le~u~. Re ~ Si-oVVV\ sewev- rpvo~ CM ce~ 6l&~Ct~ t, 0(>>/ FO lb ~ kOV\OV' CY' ~ co~c~ VV\~.~ I w~ C~lV\ !~OvL~ ~/ ~ cJoo.::i ~ ~V\;:-eV ;V\ uJh~cL. c~'S}.rtA~J~.\M FOPS av€.. c~'k.ieJ{ llA ~ avec. I p::z.v-h.c. ,^-"CDy ~ OV\ nJ.Q ~ Q/V ~ ~c.---h ur-:> ~ ves~ . tJlLt/ ~\lY (CJ\AceVV'l (~ aYo~~09.- 'ttte.. '-h~e. . ct- ~ ~v" oJ a ~F to be O-d'U~ s~ I ~ 0- dLo:k- ~;".::i-s ~vvUWlCQ.~.~ ~. 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'&~ ~ ~ · We.. ~ ~ IAO eQ.'>w--cx.v.c.e.-a ~ t-eoVLlC2... ~-.r Clk s~ u :So '~ . ~~~'~ ~-;'w. ~ ~ (A)JlJ. ~ ~. i} 6\,^~~ ~ ~. QpihMwC1)O~ OJ-:e..~~ c.h... . .~~I Cft.o~qf coV\.V~ co~ .~ ke... "'~. ,16 S:~ ~ ~~.~.1~ her~. .. ~ o-.vIQ.. "v~blSl, ~ 1(, TG~ ve.~...'tr 'K~ ~ l~ aWL ~ ~voe-~ ...... . .~ ~ ----, -. .. -- ~-... We O-~k..~ ~ "IT .~... ...u. .~......tR.. s;~f.:'~-t- _ ~ OY\ ~ lS.bV\.Q.Jb ~. e.'f~~~5, ~o~ . ~ ~~~ l~ ~_~~J~ Co . r.f.f?~i,. . " :; ~I v'eSf()~s.~b~ ~-- c~s~ J. ~ocfcto ~ (~~ l~. ~l~ ~IJ LA , T ~~ . 711~~~ - --- P.S. 7/1~)~<6 _, _ . ~ Vl/1OV.n'~3 -t SfDLte ~~ BVlOD1 &bhvt~l1, ~ ~ ~~~~:- ~1~~~ ~~!~~ cd- ~ ~ b ~ S6'tv\SL ~~ cL>~ o~ ~ lI\eM)~. C{\f~g COV\S.%vlA0~ C\.Y'eOL . ~O~ .Q ~ _lJ' I n ~t.~ 'Ii n.. ~ COVllt,FVII\~ Y- ."". e~d( 1\t.V0Ul~f\~ .7;~ ~:;~ ~G~t~td:-~~;~ . S~io ~ voOvkJ-~ QV'Qo.. ~_'v.:l"'~ &+ 0- ~+ en klt l~1 _ ~cR cKl-t-. fl ftll ~o~~V+. . _. . ..,. . O. 1+ J.> ~~~. ~ ~ C-~ vO ~o~Ct"-e ~ ~lNh~ ,l-lfVOO~ ~.. . S,kov.J&., 6R- tef..bcel. t-- W\Aje ~ l"-. ~/-" 0 ~103~ (fO- ~~ __.L~/_lq~ 'fj ~ UJ-;~~/ C01LQ.V",_:: &~~ ~-"~~ ~---.. <. \ 1__ ...," . -- _.1 i : I II , .. M. ";~;'i', .~ ~ RECEIPTS AND DISBURSEMENTS - JULY 1 - 1), 1988 BALANCE IN GENERAL FUND AS OF JULY 1, 1988 RECEIPTS Cashed CD#12922 - into Gen. Fund Checking Account Oak Grove Mechanical - Plmbg. permit #21 Mary Appel - Bldg. permit #88-39 7257 Centerville Rd. (garage) Englund Heating - Permits #1),14,15,16 L & G Rehbein - Feasibility study Rehbein Estates, North & South Mn. Title - Assessment Search Stockness Constr. - Contractors License John Matti - Plmbg. permits #22 to #31 1st State Bank of Rugo - June interest on Gen Fund Checking Account Consumers - 2nd qtr. sewer billings DISBURSEMENTS - CHECKS #2217 - 2245 First Trust Center - Interest payment on GO Imp. Bond of 1987 Centennial Fire District - 3rd qtr. share of Centennial Fire District budget Metropolitan Inspection Service 2nd qtr. Bldg. Plmbg. & heating permits Anoka Rubber Stamp - Stamp for sewer bills i Press Publications - June Legals Anoka Electric Coop. - Street Lights City of Hugo - 21,000 gal. water for flushing sewers Hugo Feed Mill - Bearing & parts for weed eater Granger's Inc. - Supplies & Diesel #2 Mn. Association of Small Cities - Membership Dues 7-1-88 to 6-30-89 Orville Hughes - June Maintenance Park Maintenance - $12.75 Jerome Hughes - June Maintenance Jerome Hughes - 1987 Vacation pay Dale Larson - June Maintenance R.M. Park -$35.75 -Central Park $55.93 Dale Larson - 1987 Vacation pay $ Carol Fritchie - July Council salary $ Tom Wilharber - July Council salary $ $50.00 - (Fed. Tax $5.00 -Medic. Tax $.73) Walter Neumann - July Council salary $ $50.00 - (Medicare Tax $.73) Bob Burgstahler - July Council salary $ $50.00 - (Medicare Tax $.73) $64,535.13 $ 21.00 $ 152.00 $ 202.00 $ 1,850.00 6.00 25.00 210.00 263.38 j 2,165.86 i $21,337.50 $ 4,098.38 $ 9,751.49 3.45 48.27 32.36 12.60 $ 28.54 28.21 153.80 459.87 242.99 54.51 379.94 46.01 50.00 44.27 49.27 49.27 * $ ! $ 6,391.20 j69,430.37 $75,821.57 I I I RECEIPTS AND DISBURS&MENTS - July 1 - I), 1988 PAGE TWO DISBURSEMENTS CONTINUED Leon R. L'A11ier - July Council salary Mavis So1heid - 1987 Vacation pay Maier Stewart & Associates Inc. Engineering Fees 4-24 throu~h 5-28-88 Centerville Gen. Services - $422.05 Rehbein Sketch Plan S. of\Main St.-$166.96 L'A11ier Estates - $1,101.76 Royal Meadows Storm Inlets - $64.)1 1987 Road Reconstruction - $968.38 Centerville Heights - $4,495.80 Center Oaks II - $58).94 Municipal.Water - $6,357.33 Sorel St. Plans & Specs - $69.27 Short St. sewer extension - $338.60 Centerville Maps (P &Z) - $129.62 Kenco Development W. of Centerville Rd. - $159.74 Commissioner of Revenue - 2nd qtr. State Taxes Carol Pelton - 2nd qtr. P & R Meetings Steve Dixon - 2nd qtr. P & R Meetings Cindy Paschke - 2nd qtr. P&R Meetings Steve Appel - 2nd qtr. P&R Meetings Gerard LeTendre - 2nd qtr. P&R Meetings American National Bank - Centervil1e G.O. Defeasance Escrow BALANCE IN GENERAL FUND AS OF JULY 13, 1988 ! 150.00 97.78 14,922.07 $ 481.00 i 30.00 30.00 20.00 10.00 20.00 .$ 4.100.00 .$ 56 . 7 '31 . 58 $19,089.99 RECEIPTS AND DISBURSEMENTS - JUNE 2) - )0, 1988 BALANCE IN GENERAL FUND AS OF JUNE 2), 1988 RECEIPTS Scott Mower - Zoning Map & Ord.#4 James Boettcher - Bldg. Permit #88-34 1978 N. Robin Lane Gerald Rehbein - Planning Escrow for proposed developments - North of Main St. (Hardwood Ponds) & South of Maint St. - (Clearwater Estates) Morcon Construction Inc. - Bldg. permit #88-37 - Centerville Elementary School National Title Resources Corp. - Assessment Search Tkaczik Constr. Co. Plumbg. permit #20 1902 Center St. Steve Trodgon - Bal. due on sewer bill Scott Mower - Special use permit First Landmark Bldrs. - Bldg. permit #88-)8 & Contractors License Mike Massie - Copy of Ordinance #4 Mike Massie - 4th qtr 1987 & all 1988 sewer charges Minnesota Title - Special Assessment search$ Consumers - 1st qtr. sewer charge ~ DISBURSEMENTS - CHECKS #2209 - #2216 North Central Public Service Co. Gas Utilities - Hall & Garage Northwestern Bell - Hall phone Northern States Power Co. - Electric Utility - Lift #2 1st State Bank of Hugo - 2nd qtr. Federal, Soc. Sec. & Medicare (June) Tamara M. Miltz-Mi11er - June Salary Mavis Solheid - June Salary Beverly Hughes - June Salary Public Employees Retirement Association June PERA Contribution Tel. Transfer - from Gen Fund Checking to Petty Cash Checking Account BALANCE IN GENERAL FUND AS OF JUNE .30, 1988 Petty Cash Balance June )0, 1988' - $107.07 $ 10.00 $ 1.52.00 $ .500.00 $1,701.30 $ $ 6.00 51.00 i 122.20 50.00 192.35 $ $ .5.00 21).20 6.00 235.81 $ 18.09 $ 49..54 $ 45.93 $1,19).41 11,196.28 545.73 462.2) 402.10 j> 100.00 $ 7.159.65 j 3.244.86 $10,404..51 j 4. 013 . 31 $ 6,391.20 NOTICE SPECIAL JOINT MEETING CITY COUNCIL and PLANNING & ZONING COMMISSION JULY 12, 1988 - 6:00 P.M. The City Council and the Planning & Zoning Commission of the City of Centerville will meet with the City Planner and the City Engineer to discuss amending Ordinance #4, (R-2A zoning) to increase the square footage requirements, and the possible passing of a Resolution to hold a Public Hearing on August 2, 1988 before the regular P & Z meeting to implement these changes. I, Leon R. L~Allier, Mayor of the City of Centerville formally request that a special meeting be held on Tuesday, July 12, 1988 at 6:00 p.m. between the City Council and the Planning & Zoning Commission and including the City Planner and the City Engineer. The purpose of the meeting will be to consider amending Ordinance #4 to increase the lot size requirements for the R-2A district. ~ /<~ Y/~ Mayor I, Leon R. L'Allier, Mayor of the City of Centerville formally request that a special meeting be held on Tuesday) July 12, 1988 at 6:00 p.m. between the City Council and the Planning & Zoning Commission and including the City Planner and the City Engineer. The purpose of the meeting will be to consider amending Ordinance #4 to increase the lot size requirements for the R-2A district. !zL K ..r'~ Mayor ~7~/;) -f: 6/ Pursuant to due call and notice ther~ ofJ th~ C~nt~rvill~ City Council held a special meeting with the Planning and Zoning Commission to discuss R-2A zoning. Mayor L~Allier called the meeting to order at 6:15 p.m. Present: Wilharber, Fritchie, Neumann, Tourville, Vermeulen, Lindgren, Welk. Absent: Burgstahler, Drilling. Also present were: John Stewart, City Engineer; Alan Brixius and Andrew Mack, Planning Consultants; Gerry Rehbein, Developer. Stewart encouraged Council to encourage development to maximize utilization of municipal water. Mayor L~Allier felt 11,500 sq. ft. was a good compromise between the proposed 11,000 sq. ft. and 12,000 sq. ft. He expressed concern of looking at what want now and in the future. Council member Neumann and Commission member Vermeulen expressed receptiveness toward 11,500 sq. ft. Commission Chairperson Tourville noted that 80' X 150' lots were what he originally had in mind when the R-2A district was formed, but the City bought off at 10,000. He would go with the Planner recommendation, but would want 80' frontage with a deeper lot. Commission member Lindgren preferred 80' X 125' lots. Commission member Welk preferred 15,000 sq. ft. lots, narrower yet deeper (150' preferred). She felt that any increase in lot size would be a benefit to the City. Council member Fritchie was in recommendation of 11,500 sq. ft., but two family dwellings in that district. favor of the Planner did not like the idea of Council member Wilharber was in favor of the Planner recommendation of 11,500 sq. ft., and was in favor of two family dwellings in the R-2A district as set up in City Ordinance. Motion by Neumann, second by Fritchie to direct the City Clerk to set up a public hearing as soon as feasible to consider an increase in lot size for the R-2A district at 11,500 sq. ft. and a possible 85' lot width, motion carried unanimously. Motion by Welk, second by Fritchie to adjourn the meeting, motion carried unanimously. Meeting adjourned at 7:10 p.m. All Commission and Council members present voted on both of the above motions. Respectfully submitted, Tamara M. Miltz-Miller cr=n;;ii ~d& Pursuant to due call and notice thereof, the City Council of the City of Centerville held their regular meeting on June~ 1988. Acting Mayor Fritchie called the meeting to order at 7:10 p.m. Present: Wilharber, Burgstahler. Absent: Neumann, LrAllier. Motion by Wilharber, second by Burgstahler to accept the minutes of the June 8, 1988 meeting, motion carried unanimously. OLD BUSINESS Motion by Wilharber, second by Burgstahler to table discussion of the hockey rink until a representative of the Park and Recreation Committee is present, motion carried unanimously. Motion by Wilharber, second by Burgstahler to approve the summary of Appendix A, which will be an amendment/addition to Ordinance #4; contingent upon Clerks verification with the City Attorney that a 4/5 vote is not required, motion carried unanimously. Bids for water meters were read. Bids were received by: -Davies Water Equipment $85.05 per meter for 20 Neptune water meters; -Water Products Company $72.32 per meter for 20 Rockwell water meters. ~ J City Engineers, Brian Miller and John Stewart advised that both Neptune and Rockwell are quality meters. Motion by Burgstahler, second by Wilharber to accept the bid from Water Products Company of $72.32 per meter for 20 Rockwell water meters, motion carried unanimously. Motion by Wilharber, second by Burgstahler to approve partial pay estimate #1 for interconnecting piping and control building and partial pay estimate #1 for control building-mechanical and electrical to Ro-So Contracting in connection with Municipal Water Improvement #87-2, motion carried unanimously. NEW BUSINESS Discussion of request for feasibility study for proposed Rehbein developments north and south of main street. Clerk reminded the Council of recent decisions regarding feasibility requests from two other proposed developments. Clerk also reminded Council that the development north of Main Street does not yet have an acceptable sketch plan. Stewart advised that it is practical to complete the feasibility study of the proposed north development in connection with the proposed south development. Utilities must be run through the northern development to service the south development. Motion by Burgstahler, second by Wilharber that: -considering that the majority of the proposed Rehbein development south of Main Street is currently in a residential zone and based on the understanding of the CC Meeting Minutes page two June 22, 1988 developer that the City of Centerville is making no commitment to any change to zoning, MUSA extensions, comprehensive plan amendments which are suggested by the current sketch plan, Maier, Stewart and Associates is directed to prepare a feasibility study for the proposed Rehbein development south of Main Street; -Maier, Stewart and Associates is directed to prepare a feasibility study for the proposed Rehbein development north of Main Street in connection with the proposed development south of Main Street; -the developer will be responsible for the cost of the feasibility studies in accordance with past City policy; -the developer will escrow the required $500 planning escrow to be used for both of the proposed developments, after which Northwest Associated Consultants, Inc. will review the sketch plans for report to the City, this direction is based on the understanding of developer that he will also be responsible for any additional costs which may be incurred by the City with regard to the planner review of the proposed developments, motion carried unanimously. . OLD BUSINESS Miller advised that the contract deadline for the tower will be July 1, 1988. The interior painting of the tower will be complete by July 1, 1988. The tower is expected to become operational by July 1, 1988, however, the exterior painting will not be complete until July 15, 1988. Stewart advised that the system is expected to be operational by July 15, 1988 so that the first installment of the assessment monies for L'Allier Estates II should be able to be collected on this date, causing minimum loss in interest to the City. PETITIONS AND COMPLAINTS Dawn Sperry, 6913 Tourville Circle appeared before the Council regarding a letter of complaint of a vehicle which had been parking overnight on the street and a petition of complaint regarding the operation of a business at 6923 Tourville Circle. A copy of the letter and petition of complaint are attached to and made a part of these minutes. Concerns expressed were: -If the plants are allowed to stay, there will still be trucks going in and out and that these trucks do not have back up signals which is dangerous for the children in the neighborhood. -There has been litter from landscaping materials. -What effect is there on the water table with regard to the continual watering of the plants. -She would like the whole operation to be moved out so that CC Meeting Minutes page three June 22, 1988 the area can return to a family neighborhood. Motion by Wilharber, second by Burgstahler to table discussion of the petition until July 13, 1988 when the resident at 6923 Tourville Circle and a full City Council can be available, motion carried unanimously. Council member Wilharber encouraged resident to contact the Council if they have further problems with the police department, so that all such matters can be taken care of in the future. John and Wendy Sullivan, 6926 Oak Circle appeared before the Council to request that the double permit fee which is required by the Minnesota State Building Code for structures that are constructed without first obtaining a building permit be waived in their case as they feel that they did attempt to make some effort to inquire about such a permit. ~ Clerk advised that she does not dispute that such a contact was made, but that the contents of the Sullivans perception of the happenings concerning the contacts does not correspond to the administrative procedure of City Hall with regard to building permits or building code inquiries. Clerk advised that there is no record of the above mentioned contacts. Motion by Burgstahler, second by Wilharber to -waive the double building permit fee for John and Wendy Sullivan at 6926 Oak Circle; -justification: based on the fact that the resident did appear to make contact with the City and that other facts regarding the matter are unclear, motion carried unanimously. Motion by Wilharber, second by Burgstahler to authorize the Clerk to attend the second year of the Municipal Clerks Institute July 11-15, 1988, motion carried unanimously. Motion by Wilharber, second by Burgstahler to adapt Resolution #88-44 authorizing Centennial Fire District to enter contracts with State of Minnesota and County of Anoka to provide fire protection to Department of Natural Resources, Lino Lakes State Correctional Facility, and Anoka County Park System, motion carried unanimously. Council member Wilharber will not be at the August 1, 1988 City Council meeting. Council member Fritchie may attend the Anoka County session on the year 2000 projections for Anoka County on June 28, 1988. I CC Meeting Minutes page four June 22, 1988 Motion by Wilharber, second by Burgstahler meeting, motion carried unanimously. Meeting p.m. Respectfully submitted, :r~ f12~{~~&.- Tamara M. Miltz-Miller Clerk/Treasurer I I to adjourn the adjourned at 8:40 RECEIPTS AND DISBURSEMENTS - June 9 - 22, 1988 BALANCE IN GENERAL FUND AS OF JUNE 9, 1988 RECEIPTS Lu Pracher - Photo copies 1st State Bank of Hugo - May Interest on Checking Account Melany Rentz - Dog License Universal Title - Assessment search Louise Schmidt - Dog 1icenses(2) Delson Plumbing - Permits #18 & 19 JoEllin Opitz - Bldg. permit #88-33 6923 Sumac Court - Addition Bob LaMotte - Variance request -$50.00 Legal description check - $65.00 John E. Marten - Bldg. permit #88-34 1768 Center St. (deck) Stev8 Saiko, Comfort Plus Heating & Cooling - Bldg. Permit #88-35 7050 20th Ave. South Kieth Graham - 2 Ordinances & city map Consumers - 1st qtr. sewer billing Milner W. Carley & Assoc. Inc. Reimbursement for costs incurred in locating sewer stub at 6913 Pheasant La. Treasurer, Anoka County - May Fines Minnesota Title - Assessment search Ken Hartline - 2 qtrs. sewer billing United Merchandising Corp. - Bldg. Permit - Pool Consumers - 1st qtr. Sewer billing Tel. Transfer from Savings Account # 18-07180 to Gen. Fund Checking - #5502755 DISBURSEMENTS - CHECKS #2182 - #22Q8 City of Lino Lakes - 2nd qtr. Police Contract Metropolitan Waste Control Commission April & May - SAC permits RoSo Contracting, Inc. - For inter- connecting piping & control bldg. - $9,685.00. For Control Bld~. - Mechanical & Electrical - $3,150.00 Burke & Hawkins - May Legal Fees Paul's Sewer Service Inc. - cost incurred for locating sewer stub at 6913 Pheasant Lane Peggy Anderson ~ Reimbursement for location of sewer stub at 7082 Progress Road $33,379.02 $ , ", .5i'~O $ 372.18 i 10.00 6.00 20.00 102.00 28.35 $ 115.00 $ 75.25 $ 2,771.68 ~ 15.00 209.10 $ 2,863.00 i 1,293.40 6.00 90.20 $ 266.50 $ 90.20 ~10,OOO.00 ,:B18,339.36 $51,718.38 $14,043.50 $ 5,989.50 $12,835.00 $ 3,006.76 $ 1, 40 5. 00 $ 1,345.00 RECEIPTS AND DISBURSEMENTS - June 9 - 22, 1988 PAGE TWO DISBURSEMENTS CONTINUED Anoka Rubber Stamp - Sewer billing cards and verified forms Metropolitan Waste Control Comm. - July Sewer service charge Clean Sweep, Inc. - 1988 Street sweeping Misc. locations Northern States Power Co. - Street Lights $ Northern States Power Co. - Elect. Utile $ Street li~hts - $11.90 - Hall - $50.29 Garage - $10.18 - Lift #1 - $17.24 Lift #2 - $5.95 - Lift #3 - $10.12 Tom Wilharber - Quartely sewer billing Listing & labels - 360 labels Menards - supplies f'or Gen City & Public Works Charlotte L. Peterson Treas. MCFOA 7-1-88 to 6-30-89 Memborship Fees for Mn. Clerks & Finance Officers Assoc. Mn. Municipal Clerks Institute - $ Fee to attend Conference Assoc. of Metropolitan Municipalities $ (1) 1988 Elected Official salary survey Lake Sanitation - for May 7, 1988 Spring $ Cleanup - 6,140 Ibs. Beverly Hughes - 1987 vacation pay-$81.74 $ Coffee & vacuum cleaner for Office-$11.99 Dan Tourville - 2nd qtr. P & Z meetings ! Bob Lindgren - 2nd.qtr. P & Z meetings Lloyd Drilling - 2nd qtr. P & Z meeting Katrina Vermeulen - 2nd qtr. P & Z meeting! Kathy Welk - 2nd qtr. P & Z meetings U.S. Postmaster - Stamps for sewer billing Orville Hughes - 1987 Vacation pay $ Tel. Transfer - from Gen. Fund to Petty $ Cash Account 1st State Bank of' Hugo- Interest pymt. j on San. Sewer Imp 80-1 bond Check # 2193 - Void BALANCE IN GENERAL FUND AS OF JUNE 22, 1988 $ 73.90 $ 2,645.41 $ 929.00 559.85 105.68 $ $ $ 25.00 57.37 15.00 240.00 5.00 88.52 92.73 40.00 40.00 30.00 30.00 30.00 56.25 90.26 100.00 680.00 ~44 t 558 . 73 $ 7, 159. 65 Pursuant to due call and notice thereof; the City Council of the City of Centerville held their regular meeting on June 8, 1988. Mayor L'Allier called the meeting to order at 7:10 p.m. Present: Fritchie, Wilharber, Burgstahler. Absent: Neumann. Motion by Burgstahler, second by Wilharber to accept the minutes of the May 25, 1988 meeting, motion carried unanimously. APPEARANCES Wayne LeBlanc, 1677 Peltier Lake Drive appeared before the Council to introduce the Peltier Lake Association. LeBlanc advised that the need for two separate Lake Associations is because Centerville Lake and Peltier Lake are so different. The two Associations will cooperate with each other. Gary Groehn, Auditor from Abdo, Abdo, and Eich appeared before the Council to go over the 1987 Financial Report. He advised that the General Fund, Park Fund, Fire Equipment Fund, and Sewer Fund have all increased from 1986. Groehn also advised that the current General Fund balance is $64,129, but that he recommends a fund balance of $80,000 for a city Centerville's size. He also noted that this fund balance should grow as the City grows. OLD BUSINESS Walter and Lu Prachar, Box 78A Little Pine Route, Aitkin, Minnesota were present to request to split the 170' X 170' base site around the Cellular I tower from a larger parcel. This would enable the 170' X 170' site to be a separate parcel. Clerk noted that a public hearing has been held for a variance to Ordinance #8, Article 2, Section 21-05, but that the split would also require variances to Ordinance #4, Sections 33.01 and 33.03, and TABLE B, MINIMUM LOT SIZE, RURAL RESIDENTIAL DISTRICT. Mr. Prachar noted several items: -Would like the split at 170' X 170' to maintain the character of the land. A change in the character of the site would result in a change in the lease to Cellular I. -The tower is structured to fall upon itself, however, no engineer can put this is writing. -The City could take care of its concerns about the tower falling by not allowing future buildings around the site. Also present was Max Thompson of Cellular I. Thompson noted: -The tower is designed for 75 mile per hour winds. -There is no way the tower will fall. If it were to fall it would be difficult to assess where it would fall. The tower could be assessed to determine where the weakest member is. -Cellular I does not want the additional land, as they do not want to pay additional rent or annual contributions. I I I CC Meeting Minutes Page Two June 8, 1988 -The split could be tied to the future owner, advising him that the setbacks are his responsibility as the tower is now grandfathered in. Mayor L'Allier: -Why restrict future property owners. Why not increase lot size now to comply with City ordinance to possibly save the liability of the City in the future. -It may be a disadvantage to Cellular I, but it would save a lot of future problems if the lot is increased now. -Have a responsibility to both current and future land owners. If the City does it right this time it may avoid future legal problems. -If the City continues to grant variances, then ordinances may not be correct and should be changed. Council member Burgstahler: -Reasoning for granting a variance to Ordinance #8 can be found. -Ordinance #4 is pretty clear regarding towers, no unusual factors can be found to grant this variance. Council member Fritchie: -Would like this situation handled correctly. -Ordinances are there for a reason. -Major concern is future liability of the City. -No problem with variance to Ordinance #8 if the size of the parcel is increased. Council member Wilharber: -If lot size were increased, would the original special use permit remain contractual requiring Cellular I to continue annual contributions? -Questioned who the City is most responsible to, the current or future owner. -There is only one tower in Centerville, thus this is a one of a kind instance. Motion by Wilharber, to grant a variance to Ordinance #8, Article 2, Section 21.05 and to Ordinance #4, Sections 33.01 and 33.03, and TABLE B, MINIMUM LOT SIZE, RURAL RESIDENTIAL DISTRICT, to allow the 170' X 170' base site on which the tower currently sits to be split into a separate parcel, motion died for lack of a second. Clerk noted: -If the lot size were increased to the dimensions recommended by the Planning and Zoning Commission and the land were to be used for farming, couldn't Cellular I lease the additional land around the tower to the CC Meeting Minutes Page Three June 8, 1988 farmer to help deter the costs of the increase in the annual contribution. -Variances to Ordinance #4 require a public hearing with notice sent to property owners within 350 feet. -If the Prachar's choose to pursue the lot split they could increase the lot size or request variances to Ordinance #4. Motion by Wilharber, second by Fritchie to adopt Resolution #88- 41 setting fees implemented in Ordinance #45 regarding the installation and maintenance of municipal water, motion carried unanimously. At the rates approved above, 40 homes are needed to break even. Motion by Wilharber, second by Fritchie to direct City Clerk to write a letter to Harstad Companies to advise that it has been reported that children are swimming in the ponds in Centerville Heights, and that Centerville recommends that access to the ponds should be limited, motion carried unanimously. Motion by Burgstahler, second by Fritchie to approve the plans and specifications for the Short Street Sewer Extension Improvement #88-1 subject to City Engineer, Metropolitan Waste Control Commission, and EPA final review; City Engineer is directed to obtain direct quotes for the project, contingent upon obtaining drainage and utility easements from the properties at 6904 and 6906 Centerville Road, motion carried unanimously. Motion by Wilharber, second by Fritchie to adopt Resolution #88- 42 authorizing the use of reserve sanitary sewer funds to finance the Short Street Sewer Extension Improvement #88-1, and that these monies will be returned to the sanitary sewer fund as assessments are paid, motion carried unanimously. Archie Gay, 7154 Shad Avenue advised the Council that both wells are wide open with no covers. (One by the building and one by the tower.) Public Works Director left immediately to cover the wells with a 5 gallon pail and put weights on top as a temporary measure until Maguire Iron can take care of the problem in the morning. Motion by Wilharber, second by Burgstahler to approve partial pay estimate #2 for Maguire Iron in the amount of $7,530 for steel delivered for the elevated water tower the week of June 1, 1988; approval is based upon the recommendation of the City Engineer, motion carried unanimously. Motion by Wilharber, second by Burgstahler to approve partial pay estimate #2 for Lake Area Utility Contracting, Inc. in the amount CC Meeting Minutes Page Four June 82 1988 of $3,975 for the Mill Road Watermain Improvements; approval is based upon the recommendation of the City Engineer, motion carried unanimously_ Brian Miller, City Engineer noted that the contract for Lake Area Utility Contracting for the Mill Road Watermain Improvement came in under budget. He also noted that there iB brown Bod in the area that was to be restored, but that the City does have a $36,000 warranty bond that can be used if the Bod is not replaced. Clerk advised that Kanco Construction haa not given an answer as to whether they would pay for half of the soil borings on LaMotte Drive. Motion by Fritchie, second by Wilharber to implement a permanent 3 ton weight limit on LaMotte Drive, motion carried unanimously. If Kenco Construction would like to use LaMotte Drive to have access to his development at the end of LaMotte Drive in Lino Lakes, he will have to approach the City Council for an overweight permit and provide the appropriate bonding. Motion by Fritchie, second by Wilharber to adopt Resolution #88- 43, implementing a planner escrow fee to be paid by the developer at the time of sketch plan application submittal in the amount of $500; any amount not absorbed by the planner will be reimbursed to the developer, motion carried unanimously. 1989 Police Proposals will be reviewed Tuesday, July 26, 1988, at 7:00 p.m. at City Hall. The first 1989 budget meeting will be held Wednesday, August 17, 1988, 7:00 p.m. The location will be arranged by the City Clerk. PETITIONS AND COMPLAINTS Discussion of placement of trees in Center Oaks II. Clerk noted that City Attorney advised that residents who remove trees planted in the street right-of-way must replace those trees. Motion by Burgstahler, second by Fritchie to waive the obligation of developers in Center Oaks II to install trees on wooded lots, contingent upon the developer donating an equivalent number of trees to the Centerville park department; the City will plant the trees, motion carried unanimously. Motion by Wilharber, second by Burgstahler to direct the City Clerk to instruct the City Attorney to look into what type of ordinance would be required to limit heavy equipment on residential property (other than construction of a home), CC Meeting Minutes Page Five June 8, 1988 contingent upon City Building Inspector not finding a suitable solution, motion carried unanimously. Motion by Fritchie, second by Burgstahler to direct the City Clerk to work with the City Attorney to look into a possible amendment to Ordinance #4 to require a conditional use permit for ballfields on residential property in Centerville, motion carried unanimously. NEW BUSINESS Motion by Fritchie, second by L'Allier to look into the possibility of signs City which read to the effect of: "Drive children", motion carried unanimously. to direct the City Clerk at the entrances to the safely and protect our Council member Fritchie updated the Council on the road tour, taken before this City Council meeting, of the 1987 Street Reconstruction. Persons who were present on the road tour were: Fritchie, Wilharber, John Stewart City Engineer, and Dave Thompson Engineering Inspector. Wilharber will present the Clerk with a list of items to be taken care of. Clerk will write a letter to residents at 7261 Mill Road instructing them to clean up the portion of Mill Road which abuts their property. Clean up is necessary becauseof the construction on their property. Clerk will write a letter to resident at 7135 Shad advising that garbage is picked up on Fridays and request that they put out their garbage accordingly. Clerk will also note this in the next newsletter. Motion by Wilharber, second by Fritchie to accept current payment of claims, motion carried unanimously. Motion by Wilharber, second motion carried unanimously. by Fritchie to adjourn the meeting, Meeting adjourned at 10:50 p.m. R~~=~~# Tamara M. Miltz-Miller Clerk/Treasurer CITY OF CENTERVILLE COUNTY OF ANOKA STATE OF MINNESOTA RESOLUTION #88-41 A RESOLUTION SETTING RATES FOR PERMITS, CONNECTION FEES, SERVICES, AND WATER USAGEA PURSUANT TO ORDINANCE NO. 45 AND RESOLUTION NO. 41 THE CITY COUNCIL OF THE CITY OF CENTERVILLE HEREBY RESOLVES: SECTION 1 1 . 2. 3. 4. WATER PERMIT FEES Service/Connection . . . . Tapping Main . . . Disconnection Requests . Inspections (All). $50.00 $15.00 $15.00 $15.00 SECTION 2 SERVICE CHARGES 1 . Testing Up to 2" Meters. $20.00 Up to 3" Meters. $25.00 Up to 4" Meters. $30.00 Up to 6" Meters. $35.00 2. Violation Penalties Shut-off $20.00 SECTION 3 WATER METER DEPOSIT 1. 5/8" Meter $100.00 2. 1-1/2" Meter $300.00 3. Special Sizes. Cost Plus Handling SECTION 4 1. 2. UNIT CONNECTION CHARGES Residential. . . Non-Residential, Per REC . . . $2,500.00 . $2,500.00 SECTION 5 WATER USAGE RATES 1. Billed Quarterly. . 2. Minimum Per Quarter. . 3. Penalty/Late Payment. . . . . . . . $15.00 + $1.50/1000 gallons $15.00 10% SECTION 6 - The rates/charges as shown shall be effective June 8, 1988. Adopted by the City Council this 8th day of June, 1988. CITY OF CENTERVILLE ~ f?, L'~ Leon R. L~Allier, Mayor RECEIPTS AND DISBURSEMENTS - JUNE 1 - 8, 1988 BALANCE IN GENERAL FUND AS OF JUNE 1, 1988 RECEIPTS Norwest Title - (2) Assessment Searches $ 12.00 Title Ins. Co. of Mn. - (2) Assess. Searches$ 12.00 Tkaczik Construction Co. - Bldg. permits-88 $6,005.60 ~29 - 1902 Center St. & #30 - 1934 Center Cindy Paschke - Bldg. permit #88-31 - Deck $ 35.05 Northway Construction Inc. - Variance $ 50.00 request to Ordinance #44 Birchwood Builders - Bldg. Permit #88-J2 $ 167.J5 7263 Centerville Rd. - Garage Sue Plombon - Dog License Delson Plumbing Inc. - Plmbg. permit #16 Plumbing Service Center - Permit #17 DISBURSEMENTS - (Checks #2161 - 2181) Anoka County Treasurer - 1988 Assessment in City of Centerville Hugo Feed Mill - Supplies for Gen. City Public Works &$an. Sewer - $224.6J Park Fund - $150'.00 on trimmer i 18.50 fence -',,36 .17 tractor parts 10.50 athl.etic mix Grangers - 21.6 gal. Diesel #1 Carol Fritchie - June Council salary Tom Wilharber - June Council salary $50.00 - Fed. & Medicare Tax - ($5.73) Bob Burgstahler - June Council salary $50.00 - Medicare tax - ($.73) Walter Neumann - June Council salary $50.00 - Medicare tax - ($.73) Leon R. L'Allier - June Council salary Tursso Companies, Inc. -Liquor License Forms T.A. Schifsky & Sons, Inc.- 1.95 T. Mix Lightning Printing - April Newsletter Anoka Electric Coop. - (6) street lights U.S. Postmaster - 613 three cent stamps Browning Ferris Industries - Restroom rental at Ballfield - 5-13 to 6-9-88 Maguire Iron - Partial pay estimate for Elevated Water Tbwer Lake Area Utility Contractors - Partial pay estimate - Mill Road Watermain Alvan L. Schrader - Porton released from escrow amount for installation of trees in Royal Meadows $ 2,25J.00 $ 439,80 I 26.48 50.00 44.27 $ 49.27 $ 49.27 150.00 2J.Jl 40.95 72.JO 32.36 18.45 74.24 $ 7,530.00 $ J,975.00 $ 295.00 $43,990.36 j 6.379.00 $50,369.36 RECEIPTS AND DISBURSEMENTS - June 1 - 8, 1988 PAGE TWO DISBURSEMENTS CONTINUED Press Publications - April & May Legals $ Orville Hughes - May Maintenance $ Par~ Maint. - $80.75 - R.M. Par~ - $17.00 Jerome Hughes - May Maintenance $ Dale Larson - May Maintenance . $ Par~ Maint. - $68.25 - R.M. Park $45.50' Tel. Transfer from Gen. Fund to Petty Cash ~ Account #5087184 BALANCE IN GENERAL FUND AS OF JUNE 8, 1988 357.01 725.40 )2).80 J60.43 100.00 ~16.990.34 $33,379.02 RECEIPTS AND DISBURSEMENTS - MAY 26 - J1, 1988 BALANCE IN GENERAL FUND AS OF MAY 26, 1988 DISBURSEMENTS Checks #2156 - 2160 Tamara M. Mi1tz-Mi1ler - May salary & milage Mavis Solheid - May salary & milage Beverly Hughes - May salary & milage Public Employees Retirement Association May PERA Contribution 1st State Bank of Hugo - 2nd qtr. (May) Federal, Social Security & Medicare Tax BALANCE IN GENERAL FUND AS OF MAY Jl, 1988 Petty Cash Balance - 5-Jl-88 - $1.17 $1,J28.JJ $ 509.76 $ 454.54 $. 373.17 $47,769.86 ~1,113.70 ~ 3.779.50 $43,990.36 Pursuant to due call and notice thereof, the City Council of the City of Centerville held their regular meeting on May 25, 1988. Mayor L'Allier called the meeting to order at 7:00 p.m. Present: Fritchie, Neumann, Wilharber, and Burgstahler. Motion by Neumann, second by Fritchie to accept the minutes of the May 11, 1988 meeting with the following corrections: -page 1, paragraph 1, amend - "the City Council held its regular meeting April 27, 1988" to - "the City Council held its regular meeting May 11, 1988" -page 1, paragraph 2, amend - "April 13, 1988 meeting" to read - "April 27, 1988 meeting" -page 3, paragraph 1, amend - "the following lot" to "the following lot in Center Oaks II", motion carried unanimously. Motion by Wilharber, second the May 17, 1988 Board of unanimously. by Neumann to accept the minutes of Review meeting, motion carried Motion by Wilharber, second by Fritchie to accept the minutes of the May 24, 1988 special meeting regarding City/deve16per installed improvements, motion carried unanimously. OLD BUSINESS Discussion of Kenco Convenience Store/Car Wash. Of concern the hours that the store would stay open. It was noted Trippel's Market is open from 6:00 a.m. to 10:00 p.m. Roessler, representative of Kenco Construction advised Council that the store would only ask to be open 24 hours if it would be of service to the community to do so. Roessler noted that the person seeking to lease the store like to be open from 5:30 a.m. to 11:00 p.m. were that Kent the a day Mr. would Motion by Burgstahler, second by Neumann to approve the lot split of: that part of the East 246.44 feet, as measured at right angled, of the Southeast Quarter of the Northeast Quarter of Section 23, Township 31, Range 22, Anoka County, Minnesota, lying North of a line described as commencing at the Northeast corner of said Southeast Quarter of the Northeast Quarter; thence South along the East line thereof for 310.89 feet to the actual point of beginning of the line to be hereby described; thence deflect 90 degrees 58 minutes 00 seconds to the right in a Westerly direction for 246.48 feet, more or less, to intersect with and terminate at the West line of said East 246.44 feet, from Lot 9, Block 12 City of Centerville; -with the following justification: -it meets the intent of the Comprehensive Plan, platting of separated parcel would cause undo hardship to the developer, -that the lot is not a substandard lot; CC Meeting Minutes Page Two May 25, 1988 -the Council recognizes that front footage on the portion of the parcel to the west of the Convenience Store parcel is 125 feet versus 150 feet, however, the 125 feet of frontage is a part of a larger parcel of land, thus is not in violation of Ordinance #4 regarding commercial lot size; -the City Clerk will send a letter to William Rehbein, owner of the land from which the Convenience Store was split, advising of the 125 feet frontage along Main Street and that this is allowable as the parcel is attached to a larger parcel and the owner will be restricted from splitting and making the 125 foot frontage a separate parcel, which would then be a substandard lot; motion carried unanimously. Motion by Neumann, second by Wilharber to: -approve a Special Use Permit to Kenco Construction for the construction of a Car Wash and gasoline pumps on the property located at 1990 Main Street, contingent upon: -DNR and Rice Creek Watershed approval, -an acceptable landscape plan being submitted to the City, -submission of the line item for landscaping as bid out for the project, of which a 150 percent Letter of Credit will be supplied to the City, -a Special Use Permit is contingent upon compliance with the proposed amendments to and addition of Appendix A to Ordinance #4 of the City of Centerville; -exceptions shall be: -developer shall not be required to comply with Appendix A, Section A-6 - "No off-street parking within 15 feet of any street right-of-way" or, -Section A-12 - "Exterior of building will be the same material on all 4 sides"; -the City Council recognizes a 60 foot right-of-way along County Road 14 (Main Street) and County Road 54 (20th Avenue), as recommended by the Anoka County Highway Department; -the hours of operation for the gas pumps and the car wash are from 5:30 a.m. to 11:00 p.m.; -Kenco Construction, or future person(s) holding title to the development, shall maintain the right-of-ways along County Road 14 and County Road 54 (to include clean up of debris); -any future pumps to be put into the project shall require a separate Special Use Permit which will be issued by the City Council of the City of Centerville, if it deems CC Meeting Minutes Page Three May 25, 1988 appropriate; motion carried unanimously. A copy of the above Special Use Permit is on file with the City Clerk. Motion by Burgstahler, second by Neumann to grant a variance to Kenco Construction for the Convenience Store/Car Wash with regard to fuel pumps to be installed within the setback requirements of current Ordinance #4; also to grant a variance to allow the canopy to be erected within the setback requirements of current Ordinance #4, justification shall be that the two items above will comply with the proposed amendment and proposed Appendix A to Ordinance #4, which is expected to be adopted, motion carried unanimously. Alan Brixius, Northwest Associated Consultants, Inc., appeared before the City Council. Mr. Brixius pointed out, with regard to the Centerville Economic Development Plan: -Northwest Associated Consultants, Inc. does understand that the City of Centerville cannot sign a contract for a planning consultant for Centerville Economic Development Plan until July 1, 1988, so that it may be eligible for a Community Development Block Grant (CDBG). Taking this into consideration, Northwest will recognize authorization to proceed as reflected in City Council minutes as being sufficient to begin work on the Centerville Economic Development Plan; -The contract between the City of Centerville and Northwest Associated Consultants, Inc. will be given to the City in advance of the July 1, 1988 date, so that the appropriate changes in the contract can be made to the satisfaction of both parties; -In preparing the Economic Development Plan, Northwest would put together a 10-year strategy, to be broken down into several individual planning districts; -In the preparation of the Plan, Northwest would include drafting of Ordinances as necessary in outlining and implementing the Development Plan and to include meeting with the Metropolitan Council with regard to the proposed Comprehensive Plan Amendment; -The draft of the Centerville Economic Development Plan should be available at the end of September. Motion by Neumann, second by Burgstahler to approve the recommendation of the Centerville Economic Development Task Force to hire Northwest Associated Consultants, Inc. as planning consultants to prepare the Centerville Economic Development Plan, motion carried unanimously. - I CC Meeting Minutes Page Four May 25, 1988 Motion by Neumann, second by Fritchie -to give authorization to Northwest Associated Consultants, Inc. to begin the Centerville Economic Development Plan, focusing on the area north of Main Street, east of Mill Road and west of 20th Avenue utilizing the Traffic Study dated March 1988Jwhich has already been completed by MaierJ Stewart and Associates regarding that area, to include review of the sketch plan which has been submitted for residential development, also for this area; -contingent upon City Clerk investigating financial considerations to include reimbursements of planning consultants fees with CDBG funds for work completed before July 1, 1988; -to also include contact with the developer who has submitted the site plan in said area for possible reimbursement to Comprehensive Plan AmendmentJ which may be advantageous to the projectJ motion carried unanimously. Motion by Wilharber, second by L'Allier that the body which will be designated to meet with Northwest Associated Consultants, Inc., regarding the Centerville Economic Development Plan shall include two members of the Park and Recreation Committee, the Planning and Zoning Commission, the Centerville Economic Development Task Force and the City Council; the two members from the City Council shall be Council member Neumann and Council member Burgstahlerj alternates for the City Council shall be Mayor L'Allier and Council member WilharberJ motion carried unanimously. Motion by Burgstahler, second by Wilharber to table discussion of a possible resolution requiring an escrow fee to be deposited by incoming developments at the time of sketch plan submittal for planning consultant review, to investigate information supplied by Northwest Associated Consultants, Inc. regarding this issue, motion carried unanimously. Motion by Neumann, second by Fritchie to approve amendment to Table B, and Section 32.03 of Ordinance #4 as reviewed at the May 3, 1988 Public Hearing held by the Planning and Zoning Commission; to also approve amendment of Ordinance #4 to include Appendix A, as reviewed at the May 3, 1988 Public Hearing held by the P & Z Commission, motion carried unanimously. A copy of the above amendments and appendix is on file with the City Clerk. Motion by Wilharber, second by Fritchie to table proposed Meeting Minutes Page Five May 25, 1988 Ordinance #43-A regulating and restricting charitable gambling within the City of Centerville until said time when a local organization would come forward which would benefit from such an ordinance, motion carried unanimously. Brian Miller, City Engineer, presented written estimates regarding the cost of 60il borings on LaMotte Drive to assist in determining the appropriate permanent weight restrictions on that street. Copy of said estimate is on file with the City Clerk. Miller advised that the cost could range from $625 to $1000. Miller noted that Kenco Construction had not been contacted regarding this information. Motion by Burgstahler, second Companies shall be directed Drive for a cost of $625 Construction's agreeing to motion carried unanimously. by Wilharber that Soil Exploration to do the soil borings on LaMotte to $975, contingent upon Kenco pay one-half of the cost incurred, Myra Spijer, Centerville Task Force member who served on the Pupil's Transportation Policy Review Committee for the Centennial School District reported and presented information on the findings of said committee. Written information regarding this committee and bussing of students on hazardous roadways is on file with the City Clerk. Ms. Spijer advised of the action taken by the Centennial School Board on the recommendations of the Pupil's Transportation Policy Review Committee. A copy of that information is attached to and made a part of these minutes. Motion by Wilharber, second by Fritchie to direct the City Clerk to work with Myra Spijer to look at possible options with regard to hazardous roadways within the City of Centerville and to investigate the financial feasibility of these options; this item will be tabled, to be reviewed in the near future, no later than the end of July, motion carried unanimously. Motion by Wilharber, second by Burgstahler that per the recommendation of the City Engineer, partial pay estimates to LTP Enterprises for work completed on the deep well for Municipal Water Improvement #87-2 in the amount of $29,379.75, motion carried unanimously. Motion by Neumann, second by Wilharber to direct the Public Works Director to work with Council member Neumann to investigate installing a horizontal bar approximately mid-height of the opening invoking the bar to the curb surface on the storm sewer inlet in Royal Meadows, motion carried unanimously. Meeting Minutes Page Six May 25, 1988 Motion by Burgstahler, second by Wilharber to direct the City Engineers to pursue a change order for the electrical connections under the present contract for the control building and electrical service supplied with Centerville Heights; once the bids are received for the well pump and the controls, the City Engineers are given direction to proceed with the previous contract as is (the original estimate has been exceeded by approximately $600), motion carried unanimously. Motion by Neumann, second by Fritchie to direct the Clerk to inform interested parties that the City of Centerville will be reviewing Police Protection Contracts proposals for the City of Centerville for the 1989 year; a Special meetings will be held in July to review/interview for the submitted proposals, motion carried unanimously. Council member Neumann advised that he has spoken to Sonny DaBruzzi of Ro-So Contracting and he has agreed to donate a temporary warming house for use in Central Park with regard to the hockey rink and that Ro-So Contracting has also volunteered to deliver the building to the park site. Motion by Wilharber, second by Fritchie to request that a representative of the Park and Recreation Committee appear before the City Council to discuss the feasibility of removal and current safety of the old hockey rink, motion carried unanimously. Motion by Neumann, second by Fritchie that per the recommendation of the City Engineer, the $879,000 letter of credit submitted by Harstad Companies on November 1, 1987, will be reduced by $300,000 contingent upon submittal of an additional $10,000 escrow fee from Harstad Companies regarding City Engineering fees, motion carried unanimously. PETITIONS AND COMPLAINTS Frank Zimny, 7252 LaValle Drive, and Bob Lindgren, 7242 LaValle Drive, appeared before the City Council to express concerns about ball tournaments being held at the Waterworks ballfield. Clerk advised that there are resolutions and restrictions on the ball tournaments at the Waterworks ballfield if 3-2 Permits are issued by the City. Clerk also noted that she has spoken to representatives of the Waterworks Bar and they have advised that: -satellites will be provided, -no unauthorized 3-2 beer will be consumed, -there shall be no unauthorized parking on LaValle Drive. Clerk questioned whether the City can legally place further restrictions on this property. CC Meeting Minutes Page Seven May 251 1988 Motion by Burgstahler, second by Fritchie to direct the City Clerk to write a letter to the Waterworks Bar emphasizing: -there shall be no further traffic on LaValle Drive -requesting that a barricade be put across the east access to the ballfield, -that two satellites be available at ball tournaments for which 3-2 beer permits have been issued, -request that only six ball tournaments per year be held on the ballfield, -referencing the Nuisance Ordinance with regard to noise, litter and sanitation, and -referencing parking on Peltier Lake Drive and Main Street (A copy of this letter will be sent to the Lino Lakes Police Dept.), motion carried unanimously. Motion by Fritchie, second by Neumann to direct work with the City Attorney to try to come permanent solution to the conflict between LaValle Drive and the Waterworks Bar concerning held on the Waterworks ballfield, motion carried the City Clerk to up with a more the residents on ball tournaments unanimously. Eugene Houle, 7124 Centerville Road, appeared before the Council with a complaint that patrons of Gregg's Centerville Lounge and the Trio Inn have been drinking on City streets. Mr. Houle advised that he has not contacted the police regarding this matter. Motion by Wilharber, second by Fritchie to direct the City Clerk to write a letter to Gregg's Centerville Lounge and the Trio Inn from the City Council advising them of the complaint and that such complaints will be reviewed in December when renewal of liquor licenses for the 1989 year are considered, motion carried unanimously. City Clerk will speak to the Lino Lakes Police Department concerning drinking on Centerville City streets. Dennis Murray and Willie Lessard of Lake Area Utility Contracting appeared before the Council to advise that they would like to continue to use the western portion of their 10-acre parcel as commercial property, recognizing that it is currently zoned R-3 or expansion residential. The reason being that they do pay commercial tax, that the property is in a flood plain and is below the 906.2 flood plain level, thus not feasible for residential development. They advise that Lake Area has picked up debris, removed junk cars, and have sold scrap metal that was on the property. They also advised that a pile of brush does exist that they are waiting for a Burning Permit on. They noted that they are attempting to construct a better parking area and CC Meeting Minutes Page Eight May 25, 1988 request a 6-month extension allowing them to use the residential portion of the property for commercial use temporarily. Motion by Neumann, second by Fritchie directing the City Clerk to contact the City Attorney and the Building Inspector to discuss the feasibility of continued use of residential property as commercial property and to have the Building Inspector review all three properties to see if they are in compliance with City nuisance ordinance, motion carried unanimously. Gordon Rehbein, 14890 Austin Trail North, Marine-on-the-St. Croix, was also present to express his concern about a similar situation on his property at 6805 20th Avenue South. NEW BUSINESS Motion by Fritchie, second by Wilharber to grant the following permits to St. Genevieve's Church: 1. Bingo, 2. 3-2 beer, 3. Rope off one block of Goiffon Street between Sorel and Main Streets; these activities will take place on August 21, 1988. Motion carried unanimously. Motion by Wilharber, second by Fritchie to direct persons parking in the Municipal Parking Lot between Goiffon Avenue and Centerville Lake on Sorel StreetJ to park in the City Hall Parking Lot next to the old hockey rink until construction of the Sorel Street Extension Improvement 87-3 is complete, motion carried unanimously. Motion by Wilharber, second by Fritchie that the City of Centerville is not interested in purchasingl or obtaining an easement over Lots 4, 5, and 6, Block 1 City of Centerville, allowing Anoka County to sell the property as a tax forfeiture; aye: Fritchie, Wilharber, L'AllierJ Burgstahler; abstain: Neumann. Motion by WilharberJ second by Fritchie to authorize the City Clerk to attend the League of Minnesota Cities annual conference "mini session" June 9J 1988, motion carried unanimously. Motion by Wilharber, second by Fritchie to authorize the vacation dates of July 5, 6, and 7, 1988 for the City Clerk, motion carried unanimously. Council member Fritchie noted that she attended a Senior Transportation Committee meeting. Service will be extended to Tuesday, Wednesday, and Thursday, the hours of usage will be 9:00 a.m. to 2:00 p.m. Ridership will be temporarily free for Meeting Minutes Page Nine May 25, 1988 promotional purposes. Motion by Burgstahler, second by Neumann to accept the current payment of claims, motion carried unanimously. Motion by Neumann, second by Burgstahler to adjourn the meeting, motion carried unanimously. Meeting adjourned at 10:50 p.m. Respectfully submitted, Ta:t~l~-~~1l~ Clerk/Treasurer RECEIPTS AND DISBURSEMENTS - MAY 12 - 25, 1988 BALANCE IN GENERAL FUND AS OF MAY 12, 1988 RECEIPTS Mike Welch - Utility bill Archie Gay - Bldg. Permit #88-27 (Deck) A & B Construction - Contractors License Delson Plumbing Inc.- Plmbg. Permit #13 1858 Center St. Tkaozik Constr. Co.- Bldg. Permit #88-28 1889 Center St. Title Ins. Co. o~ Mn. - Assessment search Carol Aubin - Dog License Englund Heating - Heating Permit #11 Treas. Anoka County - April Fines Regency Plumbing - Plmbg. Permit #14 Katrina Vermeulen - Variance Application 1645 Peltier Lake Drive Consumers - 1st qtr. Utility billing Viking Bituminous - Contractors License Realistic Heating & AC - Contr's License- $25.00 & Heating' permit #12 - $65.50 Birchwood Builders - Sun Plmbg. permit #15 Scott Mower - App~ication ~or Variance Consumers - 1st qtr. utility billing DISBURSEMENTS - Checks #2142 - 2155) Lake Area Utility Contracting Inc. - Partial Pay #1 - Mill Rd. Watermain Metropolitan Waste Control Commission June Sewer Service Charge ARRY'S Office Furniture - 4 drawer fire- proof cabinet & delivery charge N.S.P. - Electric UtilitiesJ Street Li~hts -$11.90 - Hall - $68.60 Garage - $11.78 - Lift #1 - $17.58 Lift #2 - $29.32 - Lift #3 - $9.24 North Central Public Service Co. - Gas Utile - Hall - $2).06 - Garage - $10.07 Northwestern Bell - Hall phone AT & T - Bal. owed on leasing . Menards - Hose, slip hook, spray nozzle broom crack filler & supplies Greater Anoka Co. Humane Society - March & April Animal Control W.W. Grainger, Inc. - Hand wench, cable Vox Transceiver for Sanitary Sewer Maint. State Treas. - Surplus Property Fund (5) boxes staples Anoka County Surveyor - for updating maps Orville Hughes - Reimbursement for City Bench LTP Enterprise - Partial pay estimate - Municipal Water Well BALANCE IN GENERAL FUND AS OF MAY 25, 1988 $103,848.24 $ 90.20 ! 90.60 25.00 51.00 $ 3,097.90 i 6.00 10.00 50 . .50 i 986.70 66.00 50.00 * 639.50 25.00 $ 90 . 50 $ 61.00 $ .50.00 1$ 213.10 1$ 5,603.00 $109,451.24 $28,742.45 $ 2,645.41 $ 295.00 $ 148.42 $ )).13 i 46.81 5.69 84.11 $ 100.00 $ 168.90 $ ,.00 $ 1.50 $ 25.21 j29,379.75 .t_J~l. 681 .38 $ 47,769.86 Pursuant to due call and notice thereof, the City of Cantarvilla City Council held a special meeting on May 24, 1988. The purpose of the meeting was to discuss the installment of improvements of developments. Mayor L'Allier called the meeting to order at 7:00 p.m. Present: Fritchie, Neumann, Wilharber, Burgstahler. City Engineers, John Stewart and Brian Miller were also present. Council member Wilharber asked for advantages to City installed improvements versus developer installed improvements. John Stewart, City Engineer advised that from an engineering standpoint the major advantages would be: -Greater standardization (manholes, pumps, pipes, streets,etc.), -Greater control (scheduling, payment, work, etc.), -Using the same engineering staff for every project would utilize the local knowledge of that staff. Stewart also noted that having City installed improvements works if the City has confidence in their engineers, that they are doing the best for the City. Stewart recommended that there is more control with smaller developments (approximately 40 lots). He also reminded the Council to keep in mind the water and street master plans. Disadvantages were discussed. 1. If a developer were to default on the entire developmemt would the City become realtors? It was discussed that the City should have first call collateral. If the developer goes under and the City is/has installed the improvements, thus the City would have saleable lots. If the contract is written correctly, the City should be able to attain the entire project. The City should then turn the development over to another agency (realtor, lending institution) to administratively handle sale of the remaining lots. 2. What would the bonding risk be to the City? Clerk advised that City Attorney felt that 125% letter of credit would be to much to expect for incoming developers, thus discouraging development. Clerk also advised that Municipal Financial Advisor questioned this logic. If developers install the improvements themselves they must put 100% of the costs up front, plus supply the City with a 150% letter of credit. City Engineer advised that there is a difference, with regard to bonding capability, between general obligation bonding and assessment bonding. He advised that assessment bonding is not as restrictive. 3. Does the current City staff have the expertise and the time to juggle additional improvement processes? Clerk advised that when there is a problem with an improvement that a developer has installed, it may take CC Meeting Minutes Page Two May 24, 1988 more time to resolve the problem than the time spent to type up the assessment notices, resolutions, etc. Clerk noted that the current City staff has executed four 429 Improvements in the last twelve months, so that the staff should have the expertise to continue such processes. It was also noted that when the City installs improvements, some citieB charge a straight 1 1/2% administrative and legal fee. Council member Fritchie advised that she is in favor of City installed improvements, but only if the City Engineer did not contract to work with developers outside of Centerville who were also developers in Centerville having City installed improvements. Fritchie felt that if this were not agreed upon that it would be a conflict of interest. Stewart advised that this could be done. The plat procedure for City installed improvements was discussed. Stewart advised that the City should: -collect an escrow fee prior to acceptance of the concept plan, because the City Engineer would have to review the preliminary work also; -the concept plan would be reviewed by the Planning and Zoning Commission; -City Engineer would complete a feasibility study; -if feasibility study were approved by the City Council, City Engineer would take over the improvement portion of the project. All Council members agreed to get the opinions of Financial Advisor. Council Engineer and the Municipal interest in City installed date that will be convenient attendance is required. that a second meeting should be held the City Attorney and the Municipal members do recognize that the City Financial Advisor would have a vested improvements. Clerk will set up a to the majority of the persons whose City Clerk noted several items in development contracts from other cities (Woodbury, Apple Valley, and Lakeville) that Centerville should seriously look at as development requirements: -soil erosion control; -time of performance; -developer responsibility for keeping streets clean and snow plowing during development of the project; -completion of tree installation, sod and seed before Certificates of Occupancy are issued; -trees, grass and sod shall be alive of good quality and disease free for 12 months after planting (same for replacement plantings); -temporary street signs prior to issuance of first building CC Meeting Minutes Page Three May 2', 1988 permit; -reimbursement to the City for street light operating costs for a period of time; -prepayment of assessments for transfer of lot. Mayor L'Allier adjourned the meeting. p.m. Meeting adjourned 8:20 Respectfully submitted, T1:~i1!tt~~ Clerk/Treasurer The City of Centerville held their Board of Review on Tuesday, May 17, 1988. The meeting was called to order at 7:00 p.m. Present were: L'Allier, Fritchie, Wilharber. Absent: Burgstahler, Neumann. Arlene Andrea, County Assessor was also present. The following people appeared before the board: 1. Danelia Savino, 311 Pleasant Avenue, Apt. 404, St. Paul PIN #14-31-22-34-0011 2. Karen and Mark Glocke, 7246 Main Street PIN #15-31-22-44-0002 3. Bob Knabe (representing Ruth Knabe), 7241 Main Street PIN #15-31-22-44-0006 4. Melvin Dupre, 7244 Main Street PIN #15-31-22-44-0005 5. Gerald LeTendre, 1397 Mound Trail PIN #15-31-22-34-0003 6. Grace Stella, 1321 Mound Trail PIN #15-31-22-34-0005 7. Roscoe Pierce, 1970 Robin Lane PIN #23-22-11-0038 Arlene Andrea, County Assessor noted several points of interest: -Structure value for all homes did increase in 1988, payable 1989. Land value did not increase. -The optimum is to have all homes assessed at current market value. Issues such as fixed income and homeowners attitude to selling the property can not be a factor in the assessed value of the home. -The County typically reappraises each parcel every four years. -Landscaping is not taken into account when setting the assessed value of a home. -The assessed value of a home is based upon formulas set by the County Assessor's Office (research and adjustment of this formula is done monthly to keep up with market value), taking into account depreciation and effective dates. Ms. Andrea will review the assessed values of the parcels for all persons who appeared before the board tonight. No revisions made at this time. Motion by Wilharber, second by Fritchie to adjourn, motion carried unanimously. Meeting adjourned 8:33 p.m. R~=lY ,subm.1~~ Tamara M. M~~~ler Clerk/Treasurer Pursuant to due call and notice thereof, the City of Centerville City Council held their regular meeting on May 11, 1988. Mayor L'Allier called the meeting to order at 7:00 p.m. Present: Fritchie, Neumann. Absent: Wilharber, Burgstahler. Motion by Neumann, second by Fritchie to accept the minutes of the April 27, 1988 meeting, motion carried unanimously. OLD BUSINESS Discussion of Sorel Street Extension and the feasibility of 300 feet of bituminous versus 250 feet of bituminous. City Engineer, Brian Miller advised that the City has three options: -proceed with the project as ordered at 250 feet, -pursue adding 50 feet of bituminous to the project at a cost of approximately $9,700, -rescind the project. Per Council request at April 13, 1988 meeting City Engineer compiled written cost information on the options to the City. A copy of this information is on file with the City Clerk. Miller also advised that as is, the project does provide access to all three properties, stays within City ordinance requirements, and provides proper drainage without erosion. It was Miller's opinion that even if the additional 50 feet were brought to an 8 percent grade as required in City ordinance, the City would not be able to maintain the street safely. John Banagan, Attorney at Law, was present representing Kevin Mullins. Banagan advised that Mullins would like the street extended to 300 feet. He advised that Mullins felt it was safer to have a public road versus a private drive and that the home that is to be build on the property was designed with the idea that 300 foot in bituminous would be constructed. Kevin Mullins, 7000 Shadow Lake Drive, Lino Lakes was also present to give his interpretation of the issue and offer his comments. William Hawkins, City Attorney gave several comments: -The real issue of extending the street is, who will benefit from the additional 50 feet and who will pay for it. -The City will not fund the additional 50 feet, as it is City policy to assess the benefiting property owner 100 percent. -Sustaining the assessments against the other two property owners involved in the project may not be possible in a court of law. -If the City were to pursue adding the additional 50 feet to the Sorel Street project and if the City were unable to collect assessments from the other two property owners involved, would Mullins be willing to indemnify the City for these assessments? -The City has never opened that section of the street for roadway use and does not have an obligation to do so. CC Meeting Minutes Page Two May 11, 1988 Kevin Mullins and John Banagan stepped outside to discuss the matter. APPEARANCES Carol Pelton, Chairperson of the Park and Recreation Committee, appeared before the Council to present a master plan map for Central Park and answer questions regarding this. Pelton noted several items: -new rink will have all new materials, -lumber from old rink can be used for benches, -the committee is looking at the possibility of obtaining a temporary building from Ro-So Contracting for use as a temporary warming house for the 1988-89 skating season, -the grade in the ditch needs to be corrected, -there will be a trail along the aqueduct and the south end of the park, -screening for the neighbors is being planned, -the parking lot is 300 feet from the soccer field, but emergency vehicles will have access to the field. Council expressed no concerns regarding the layout of the Central Park plan. OLD BUSINESS John Banagan, Attorney for Kevin Mullins, advised that Mullins would like to live in the community and that he will abide by the decision of the Council with regard to the Sorel Street extension and absorb losses in the recalculation of his driveway. Motion by Neumann, second by Fritchie to direct the City Engineer to have Valley Paving, Inc. proceed with the Sorel Street Extension Improvement Project #87-3 with 250 feet of bituminous roadway as per the plans and specifications approved by the City Council at the January 27, 1988 meeting in Resolution #88-4, motion carried unanimously. Motion by Neumann, second by Fritchie to adopt Resolution #88-38 to receive the report from the City Engineer regarding the proposed Short Street Sewer Improvement; no public hearing will be held due to 100 percent petition in which all petitioners have waived their rights to a public hearing; to order Short Street Sewer Improvement #88-1 and to order preparation of report by Maier, Stewart and Associates for said improvement, motion carried unanimously. Motion by Neumann, second by Fritchie to order "Teardrop" blue as the paint color for the elevated water tower, with "Indigo" blue CC Meeting Minutes Page Three May 11, 1988 lettering, flat versus gloss, motion carried unanimously. Motion by Neumann, second by Fritchie to adopt Resolution #88-39 granting variances to Ordinance #33 (Flood Plain Management) for the following lots: -lots 3, 4, 7, 8, and 12, block 4, -lots 17, 18, 19, and 21, block 5, motion carried unanimously. Discussion of permanent Clerk advised that Public limit. weight Works restrictions on LaMotte Drive. Director recommends a 3 ton City Engineer advised that a 3 ton weight limit would make school busses and garbage trucks non-compliant. He suggests that soil borings be done on the street to determine its actual strength. Mayor L'Allier noted that Centerville has no plans to improve LaMotte Drive at this time and that it would be to the advantage of the City to prolong the life of that street. If soil borings were to be ordered, L'Allier questions who would pay for them. City Attorney advised that the restrictions on a street if there problem on that street. City is an can impose weight engineering or safety Council members Neumann and Fritchie objective of the Council to protect any street. concurred that it is the the residents that live on Motion by Neumann, second by Fritchie to direct the City Engineer to get quotes on soil borings for LaMotte Drive to be presented at the May 25, 1988 meeting, motion carried unanimously. Motion by Neumann, second by Fritchie to approve partial pay estimate for Lake Area Utility Contracting, Inc. for work completed through May 4, 1988 on the Mill Road Watermain in connection with Municipal Water Improvement #87-2j the amount earned is $30,570.00, of which $1,827.55 will be retained until the work is completej the total amount of the approved partial payment is $28,742.45, motion carried unanimously. Discussion of the proposed Kenco car wash and convenience store. Concerns of Council members: -if variances are granted for reasons which are not peculiar to the particular land, the City would be obligated to grant similar variances to others, -the develop~ent being completed in two stages versus one, -no landscaping plans, -regulation of signs and lighting, CC Meeting Minutes Page Four May 11, 1988 -current City zoning ordinance is weak with regard to commercial development, -weaknesses of the zoning ordinance coupled with cheap land could be attracting lesser quality developments, -an amendment to the zoning ordinance is in the process of being adopted, -not in favor of the development if the amendment is not in place, -developer stating that items like concrete curb and gutter, and landscaping would be included in the project and not they are not included, -would like to have development under the right conditions. Kent Roessler, of Kenco Construction, developer for the proposed development, responded: -the development can be completed in one stage if that is their wish, -landscaping can be done, but not a lot, -asphalt is his desired curbing, -this development is a top notch piece of real estate that can add to the tax base of the City, -he has no problem with a development agreement between Kenco Construction and the City, including all items in the proposed amendments to the zoning ordinance. Motion by Neumann, second by Fritchie to direct the City Attorney to draw up a development agreement between the City of Centerville and Kenco Construction regarding the proposed car wash/convenience store, encompassing the proposed amendments to Ordinance #4 (zoning ordinance) which were considered by the Planning and Zoning Commission at the May 3, 1988 public hearing; the City Clerk will be consulted for additional information needed to cover all City needs; an annual review of the project will be required, at which time additional conditions can be added, motion carried unanimously. Council members inquired as to why the Planning and Zoning Commission tabled the proposed amendments at the May 3, 1988 meeting. Clerk advised that there were questions about proposed Appendix A, Section A-16 (Driveways), and Section A-I0 (Special Use Permits). Clerk advised that Section A-16 appeared to be the norm for other cities and that the City could increase or decrease the footage as they deemed appropriate. Clerk also advised that the Special Use Permit would be the requirement before the Building Permit were issued to make sure that the commercial development were in compliance with the objectives and ordinances of the City, and so that any applicable special conditions could be placed upon the development. Council requested that approval of the proposed amendments for CC I Meeting Minutes Page Five May 11, 1988 which a public hearing was held on May 3, 1988, be an agenda item at the May 25, 1988, City Council meeting. I NEW BUSINESS Motion by Fritchie, second by Neumann to grant a variance to Ordinance #8 to Robert LaMotte, 1643 Heritage Street for a lot split to split a 30 foot by 50 foot parcel from that section of lot 9, block 12 that is currently under PID # 23-31-22-23-0055 , the split parcel shall have a legal description of: -commencing on the southwesterly corner of lot 9, block 12, thence northerly a distance of 50 feet to a point on the northwesterly corner of lot 9, block 12, thence easterly for 30 feet to a point on the northeasterly corner of lot 9, block 12, thence southerly for a distance of 50 feet to the southeast corner of lot 9, block 12 thence westerly to a point of commencement; the split shall be contingent upon: -the 30 X 50 foot parcel shall be made a part of the Mullins property for tax purposes, -that a separate building shall never be built on the 30 foot by 50 foot parcel; justification for the split: -the split does not interfere with the purposed of the subdivision regulations to Ordinance #8, -lot size and set back requirements are met, -the variance would correct the existing problem (nonconformity of shape with regard to the LaMotte property and will enable lots 4, 5, and 6, block 12 to become buildable pieces of property with regard to conforming to City setbacks, -variance results in more reasonable use of the land, motion carried unanimously. , Discussion of Planning and Zoning Commission recommendation that City Council order a feasibility study for a Rehbein development south of Main Street. City Engineer advised that a change in a sketch plan could negate any feasibility study that were to be completed. He also noted that Rehbein has approached Maier, Stewart and Associates to do the work on the project. Miller advised that Rehbein was told that they would only do the work on the project if the City were to request that it be done that way. Miller also advised that Rehbein would also like a feasibility study done for a development north of Main Street, with the understanding that a sketch plan has not been approved for that area. The reasoning for the feasibility study north of Main Street would be to look at the possibility of supplying water to the proposed development south of Main Street. A MUSA extension is needed for the second phase of the proposed development south of Main Street. CC Meeting Minutes Page Six May 11, 1988 Motion by Neumann, second by Fritchie to request that the sketch plan be approved/disapproved by the Planning and Zoning Commission; that the Park and Recreation Committee make a recommendation on park dedication; after the Planning and Zoning Commission and the Park and Recreation Committee have made the appropriate recommendations, the City Council will again consider the possibility of a feasibility study if applicable; Clerk will submit a procedure list to the Planning and Zoning Commission and the Park and Recreation Committee, motion carried unanimously. Discussion of Planning and Zoning Commission recommendation that the City Council request a MUSA extension for a residential development east of Central Park and west of Centerville Road. Planning and Zoning Commission has not approved a sketch plan for this development. With regard to the sketch plan, City Attorney advised that it is not the obligation of the City to provide access to two lots that could be landlocked with the current proposed sketch plan, but that it is to the advantage of the City to make the parcels buildable. Kent Roessler of Kenco Construction advised that he would review the plan and possible access to landlocked parcels. Motion by Neumann, second by Fritchie to request that the sketch plan be approved/disapproved by the Planning and Zoning Commission; that the Park and Recreation Committee make a recommendation on park dedication; after the Planning and Zoning Commission and the Park and Recreation Committee have made appropriate recommendations, the City Council will consider the possibility of a feasibility study if appropriate, motion carried unanimously. OLD BUSINESS Motion by Neumann, second by Fritchie to designate the Centerville Lions Club as the recipient of 5 percent of the net profit obtained by the Columbus Lions Club through operation of pull tabs at the Trio Inn and directs Clerk to write a letter to the Centerville Lions Club informing them of this and recommending that any monetary assistance they could give to the Centerville Historical Committee for reconstruction of the history of Centerville would be appreciated, motion carried unanimously. Motion by Neumann, second by Fritchie to table discussion of possible limiting of organizations operating pull tabs within the City of Centerville until a draft ordinance can be presented to the Council, motion carried unanimously. Mayor L'Allier reported on with the Highway Committee the May of the 2, 1988 meeting he attended County Board. A written Meeting Minutes Page Seven May 11, 1988 letter of information presented at the May 2, 1988 meeting i6 on file with the City Clerk. Items that were of concern to Centerville at the April 27, 1988 meeting are not included in the current five year plan. PETITIONS AND COMPLAINTS Council member Neumann advised that patching is needed on Royal Meadows streets because of cracking. Clerk advised that Public Works Director is working on this. Clerk advised that the tanker from the fire department will not be purchased, but that Public Works Director is working with the Fire Department to possibly obtain an old Studebaker fire truck. Clerk advised of several complaints about or against Mike Massie at 6923 Tourville Circle storing nursery plants, operating equipment early in the morning, blocking the street while unloading, and driving across County property to unload plants. Centerville has no ordinances against storing of materials such as nursery plants. Clerk will contact Anoka County to inform them that Massie is driving across their tax forfeited property. Motion by Neumann, second by Fritchie to table the rezoning of Central Park, motion carried unanimously. Motion by Neumann, second by Fritchie to adopt Resolution #88-40 which recognizes the first anniversary of "Mediation Services" in the community and acknowledges our volunteers' service to Centerville, motion carried unanimously. Motion by Neumann, second by Fritchie to accept the current payment of claims, motion carried unanimously. Motion by Fritchie, second motion carried unanimously. by L'Allier to adjourn the meeting, Meeting adjourned at 10:10 p.m. Respectfully submitted, ~~VIf1t4;-~ Tamara M. Miltz-Miller Clerk/Treasurer RESOLUTION #88-38 RESOLUTION RECEIVING REPORT, WAIVING PREPARATION OF REPORT, AND ORDERING PROJECT #88-1. PUBLIC HEARING, ORDERING SHORT STREET IMPROVEMENT WHEREAS, pursuant to resolution of the council adopted April 13, 1988, a report has been prepared by Maier, Stewart and Associates with reference to the improvement of extension of sanitary sewer to serve the properties of: PID #23-31-22-31-0002 (6906 Centerville Road) and PID #23-31-22-31-0001 (6904 Centerville Road), and this report was received by the council on April 27, 1988. WHEREAS, 100 percent of the property owners have petitioned for said improvement, and WHEREAS, 100 percent of the property owners have waived their right to a public hearing on said improvement, NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF CENTERVILLE, MINNESOTA: 1. The Council has considered the improvement of such street in accordance with the report and the assessment of abutting property for all of the cost of the improvement pursuant to Minnesota Statutes Chapter 429 at an estimated total cost for the improvement of $11,000. 2. No public hearing will be held on the improvement. 3. Such improvement is hereby ordered as proposed in the council resolution adopted the 13th day of April, 1988. 4. Maier, Stewart and Associates are hereby designated as the engineer for this improvement. They shall prepare plans and specifications for the making of such improvement. Adopted by the Council this 11th day of May, 1988. · ~ t:<,- y (~~ Mayor ~~~M(J t!f~~~{eA Cler /Treasurer. RESOLUTION #88-39 RESOLUTION GRANTING VARIANCES TO SPECIFIC LOTS IN THE CENTER OAKS II DEVELOPMENT THAT DO NOT COMPLY TO ORDINANCE #33 (FLOOD PLAIN REGULATIONS) . WHEREAS, the City Council of the City of Centerville met Wednesday, April 27, 1988 at 7:00 p.m. in City Hall, and WHEREAS, the City recognizes Regulations), and Ordinance #33 (Flood Plain WHEREAS, it has been determined after approval of the final plat of Center Oaks II and after issuance of building permits for lots on Center Oaks II that a large portion of the residential development is in the flood plain, and WHEREAS, it has been determined that literal enforcement of the provisions of Ordinance #33 will result in unnecessary hardship, BE IT THEREFORE RESOLVED that the City of Centerville that the following lots be granted a variance to Ordinance #33 with regard to the flood plain elevation of 906.2: -Lot 3, Block 4 (elevation), -Lot 4, Block 4 (904.9 elevation), -Lot 7, Block 4 (904.5 elevation), -Lot 8, Block 4 (904.9 elevation), -Lot 12, Block 4 (906.0 elevation), -Lot 17, Block 5 (905.8 elevation), -Lot 18, Block 5 (905.7 elevation), -Lot 19, Block 5 (905.8 elevation), -Lot 21, Block 5 (905.8 elevation). Passed by the City Council this 11th day of May, 1988. . ~~ oe. Mayor X'~ (b-4Y1~M t!-~1J;L~ Clerk/Treasur , RESOLUTION #88-40 RESOLUTION RECOGNIZING THE SERVICES IN THE COMMUNITY SERVICE TO CENTERVILLE. FIRST ANNIVERSARY OF MEDIATION AND ACKNOWLEDGING OUR VOLUNTEERS~ WHEREAS, Mediation Services for Anoka County was established in 1987 for the purpose of assisting citizens of Anoka county in resolving disputes through the use of a neutralJ third party volunteer mediator; and WHEREAS, in every community there are numerous disputes which are not amenable to legal proceedings or police actionJ but disrupt lives of individuals involved; and WHEREAS, Mediation Services for Anoka County is staffed by volunteers that are mediators, case developers, office staff and board members; and WHEREAS, these volunteers served 324 people during its first year and totaled more than 1,300 hours of volunteer service. NOW, THEREFORE, BE IT RESOLVED, that the Centerville City Council hereby acknowledges and congratulates Mediation Services for Anoka County for a successful first year; and BE IT FURTHER RESOLVED, that the Centerville City Council hereby acknowledges and congratulates Mediation Services for Anoka County for a successful first year; and BE IT FURTHER RESOLVED, that extends its deep appreciation so diligently to make Anoka Centerville a better place to hereby bestows upon them Citizens" of Centerville. the Centerville City Council hereby to the many volunteers who worked County and especially the City of live and that the City Council the designation of "Outstanding Passed by the Ci ty Council this' 11 th day of May, 1988. !z;~ R. :e I~ J~~~u~~~~& IN WITNESS THEREOF, I have hereunto set my hand and caused the Seal of the City of Centerville to be affixed this 11th day of May 1988. ~~AV{ 7Jj~<-~tLt, R~C~IPTS AND DISBURSEMENTS - MAY 1 - 11, 1988 BALANCE IN GENERAL FUND AS OF MAY 1, 1988 RECEIPTS Sue Lundgren - Bldg. permit #88-21 $ 7067 Brian Dr. Minnesota Title - Assessment search $ Gen Erik Heating - Heating permit $ Tamara M. Miltz-Miller -salary overpayment $ South Lake Construction - Bldg. permit $ # 88-22 - 7176 Clear Ridge South Lake Constr. - Contractors License Heating & Cooling Two - Heating permit #10 & Contractors license Keven Fogerty - 1st qtr. utility bill Consumers - 1st qtr. utility billing Centennial Fire District - CFD share of Gas & Elee. Utilities and gasoline Anoka County Treasurer - Tax forfeit settlement for 1987 - $80J.02 & special assessment collections - $273.80 Anoka County Treasurer - December 1987 $ Tax Settlement Title Ins. Co. of Mn. - payoff assessments $ & utility bill for 1605 Peltier Lake Dr. Universal Escrow Services, Inc. $ Payoff 1987 Street assessment Title Ins. Co. of Mn. - Royal Meadows $ sewer payoff - 1989 Cardinal Dr. L. Sandahl - Bldg. permit #88-2J $ 716J W. Robin Lane - garage Dave & Nancy Stangel - Bldg. permit #88-24 $ Erin Lindell - Dog license $ 1st State Bank of Hugo - April interest $ on checking account Centerville Residents - donations for $ Spring Clean-up Mn. Title - (2) assessment searches Hart Custom Homes Inc. - Bldg. permit #88-25 - 1987 N. Robin Lane Hart Custom Homes Inc. - Bldg. permit #88-26 - 1970 Cardinal Dr. Voided out - Jake's Marine Service check #2119' Voided out - Centennial Fire District #210) for 1000, "gal. tank- Credit Park Fund Cashed in Water Bond CD#12920 & put into General Fund Municipal Water Account * j 244.10 6.00 50.50 186.25 ),121.68 25.00 76.00 41.00 ),495.96 2,209.96 1,076.82 $ : ),485.)0 6,703.Jl 2,.562.J7 147.72 152.00 48.45 10.00 561.22 20.00 12.00 2,923.55 2,947.33 26.20 225 . 00 $ $ $ i150.776.71 $ 34,295.55 j181,134.43 $215,429.98 DISBURSEMENTS CONTINUED Monies from Funds put into CD#13009 Cashed in CD#12799 - $14,210.00 Gen. Fund 1987 Street Reconst __' $!J:2 ,'0:86. 76 Gen. Fund Utili ties Fund - $1-8,.-812-.54 Gen. Fund Sewer Fund - $26,520.65 Gen. Fund Municipal Water Fund -$1,300.00 Fire Dept. Equip. Fund SA#10-1922l--:..$15, 000.00 Total of CD#13009 $117,929.95 Burke & Hawkins - April Legal Fees Fees General & Criminal - $1337.63 1987 Road Reconstruction - $1,478.94 Municipal Water - $30.00 Abdo,Abdo & Eick - Certified Audit services$ 4,300.00 for year ended December 31, 1987 American National Bank & Trust Co. GO Improvement Bonds - 1988 - Original Issuance & shipping Fee Carol Fritchie - May Council salary Tom Wilharber - May Council salary $50.00 - Fed. Tax-($5100 Medicare $.73) Bob Burgstahler - May Council salary $50.00 - Medicare Tax ($.73) Walter Neumann - May Council salary $50.00 - Medicare Tax ($.73) Leon R. L'Allier - May Council salary Granger's Inc. - Diesel & Power Steering Fluid Hugo Feed Mill - Roundup & supplies Interstate Lumber Co. - Boards for barricads Anoka Electric Coop. (6) Street lights Anoka County Farm Service - 400 gallons gasolinefor.eente11..JU.al Fire: District Tom Wilnarber - tabels & listing for April Newsletter mailing Beverly Hughes - Coffee for Office & 2 tapes used to record meetings Orville Hughes - April Maintenance City Park - $4.25 - R.M. Park -$29.75 Jerome Hughes - April Maintenance Royal Meadows Park - $61.60 Dale Larson - April Maintenance Ci ty Park - $84.50- R.M.. Park -$40.41 Stamped Envelope Agency - 2 boxes stamped envelopes (500 each) Northern States Power Co. Street lights Telephone transfer from Gen. Fund to Petty Cash Account RECEIPTS AND DISBURSEMENTS MAY 1 - 11, 1988 PAGE TWO ,$ 88,719.,95 $ $ * 2,846.57 444.38 $ $ 50.00 44.27 49.27 49.27 * * * 150.00 63.88 44.94 24.90 31.5.5 383.60 $ $ $ $ $ $ 25.00 9.00 536.60 224.33 439.08 273.80 .560.36 100.00 * RECEIPTS AND DISBURSEMENTS - May 1 - 11, 1988 PAGE THREE DISBURSEMENTS CONTINUED Maier Stewart & Associates Inc. $ 12,186.99 P & Z Commission - Maps. - $238.88 Centervi1le Heights - $973.98 1987 Road Reconstruction - $376.21 L'Allier Estates - $58.23 Center Oaks II - $224.50 Municipal Water - $7,963.34 Sorel St. Extension - $423.74 Creekwood Development (Heritage) $1,037.48 Rehbein Development North - $131.69 Centerville General Services - $694.63 Creek Crossing - Main St. - $64.)1 Government Training Center - Fee for Workshop on Safety & loss prevention (2) people to attend $ 24.00 BALANCE IN GENERAL FUND AS OF MAY 11, 1988 lBlll.581.74 $103,848.24 RECEIPTS AND DISBURSEMENTS - April 28 - JO, 1988 BALANCE IN GENERAL FUND AS OF April 28, 1988 DISBURSEMENTS 1st State Bank of Hugo - 2nd qtr. (April) Federal, Soc. Sec. & Medicare Deposit Public Employees Retirement Assoc. April PERA Contribution Tamara M. Miltz Miller - April salary Beverly Hughes - April salary Mavis Solheid - April salary Jake's Marine Service - Wrench for Sanitary sewer maintenance BALANCE IN GENERAL FUND AS OF APRIL )0, 1988 Petty Cash Bal. 4-)0-88 - $72.29 $1,164.18 $ )86.06 1,62).61 46.5..58 .567.98 26.20 $38,.529.16 4.233.61 $34,29.5..5.5 . Pursuant to due call and notice thereof, the City of Centerville City Council held their regular meeting on April 27, 1988. Mayor L'Allier called the meeting to order at 7:00 p.m. Present: Fritchie, Neumann, Burgstahler, Wilharber. Motion by Neumann, second by Fritchie to approve the minutes of the April 13, 1988 meeting with the following amendment: -Page 10, paragraph 4 from "Recommended amendments to Ordinance #4, Table A ... , to read "Recommended amendments to Ordinance #4, Table B.. .", motion carried unanimously. Steve Patrick and Wil Johnson of BWBR Architects appeared before the Council to give a presentation for possible future services for the construction of a new fire station/municipal building. They estimated that if the City were to pursue such a project the time frame would be from 12 to 14 months. City Clerk will contact BWBR if the City chooses to pursue such a venture in the future. Motion by Wilharber, second by Fritchie to hold a special meeting Tuesday, May 24, 1988, 7:00 p.m. at Centerville City Hall to discuss the feasibility of City installed improvements versus developer installed improvements, motion carried unanimously. Motion by Burgstahler, second by Fritchie to approve the request of the Columbus Lions Club to operate pull tabs at the Trio Inn, contingent upon the Columbus Lions Club signing an agreement to the following: -The Columbus Lions Club will operate on an interim basis until the Centerville Lions Club or the Centennial Fire District have the necessary charitable gambling licensing requirements complete. -If and when a local organization would like to operate pull tabs at the Trio Inn, the Columbus Lions Club will leave the Trio Inn with two weeks notice, and during that two weeks they will teach the incoming organization what they need to know regarding pull tabs. -The Columbus Lions Club agrees to donate 5% of the net profit to a non-profit organization as designated by the City Council., motion carried unanimously. Motion by Wilharber, second by Fritchie to act upon the verbal resignation of Larry Koch, Fire Commissioner, so that proper advertisement for the position can begin, motion carried unanimously. Motion by Fritchie, second by Neumann to direct the City Clerk to contact George Haberman and/or another person who may be interested in filling the position of Centerville Fire Commissioner, motion carried unanimously. CC Meeting Minutes Page 2 April 27, 1988 Council member Neumann advised that the Procedural Review Committee met before this Council meeting. Items discussed were: -New Years, Memorial Day, Independence Day, Labor Day, and Christmas as paid holidays. Pay for the days shall be based on the average number of hours worked. -Recommendation of a resolution that beginning in the year 1988, Independence Day, Labor Day and Christmas will be paid holidays. -Adoption of an ordinance or resolution regarding employee policies. Neumann will draft the policies. -Reclassification of Clerk/Treasurer to Administrator. Motion by Neumann, second by Fritchie per the recommendation of the Procedural Review Committee Resolution #88-35 is adopted authorizing five paid holidays for City employees; the paid holidays shall be New Years Day, Memorial Day, Independence Day, Labor Day and Christmas, motion carried unanimously. Motion by Wilharber, second by Fritchie per the recommendation of the Procedural Review Committee, paid holidays for City employees will begin in the year 1988 with Independence Day, Labor Day and Christmas, motion carried unanimously. Motion by Wilharber, second by Fritchie that per the recommendation of the City Engineer, and by adoption of Resolution #88-36, the City Council of the City of Centerville does accept the proposals and give Notice of Award to Ro-So Contracting for the Outside Watermain and Building based upon a quote of $14,900 and for the Electrical and Mechanical based upon a quote of $14,000 with regard to the Municipal Water Improvement #87-2j City Engineer will work with City Clerk to prepare standard contract documents; the contracts will be reviewed by the City Attorney; Mayor L'Allier will execute the contractsj to expedite the process the City Council at this time gives authorization to the City Engineer to execute Notice to Proceed, motion carried unanimously. Motion by Neumann, second by Burgstahler to direct the City Engineer to receive quotes on the chemical feed system and well pump and controls from at least two sources, and prepare contracts for each of these items; City Engineer will work with the City Clerk and Mayor L'Allier to issue Notice of Award, execute contracts and issue Notice to Proceed with the lowest responsive contractor, contingent upon contract review of City Attorney and the contract amount being less than the estimated construction cost of $9,000 for chemical feed and $14,000 for pump and controls, motion carried unanimously. Motion by Burgstahler, second by Neumann to direct City Engineer to receive an estimate of the cost for electrical service from CC Meeting Minutes Page 3 April 27, 1988 Anoka Electric Cooperative and proceed with coordinating the work contingent upon necessary contracts being reviewed by the City Attorney and executed by Mayor L'Allier, and also contingent upon the cost being less than the estimate of $10,000., motion carried unanimously. A color chart was presented to the Council by Brian Miller, City Engineer. Miller advised that darker colors will fade more quickly. Miller also advised that Council need not decide on the color until the May 11, 1988 meeting. Joe Steele, 6926 Sumac Court inquired as to why dry water mains were not put into Center Oaks II. John Stewart, City Engineer, advised that this was discussed at the time municipal water was introduced to the City, and that dry mains would only have an estimated life of 2-3 years. Stewart added that the City did not have the resources available to run water to Center Oaks II at that time. Discussion of Water System Operating Costs. Miller presented a letter to the Council regarding this. The letter is on file with the City Clerk. With the costs used in the letter, it was estimated that with 61 homes on the system the quarterly charge to the residents would be approximately $72 per quarter. With 122 homes on the system the quarterly charge is estimated at $36 per quarter. Miller advised that with a decrease in the cost of labor, the cost per quarter to residents (assuming 122 homes) could decrease to $21 per quarter. Stewart advised that the City may have to run at a deficit until an adequate number of residents could hook up to the system. As the number of homes that hook up to the system increases, the cost per quarter per resident will decrease. The average usage per household is approximately 5,000 to 7,000 gallons. Clerk advised of water charges in surrounding communities: -Circle Pines $3.50 monthly user charge ($10.50 per quarter), plus $0.75 per 1,000 gallons. -Lino Lakes - $15.00 quarterly user charge, plus $1.10 per 1,000 gallons. -Hugo - $11.50 quarterly charge for first 15,000 gallons, plus $0.60 per each additional 1,000 gallons. -Andover - $7.00 quarterly user charge, plus $0.82 per 1,000 gallons. Council member Wilharber expressed concern that the development could slow and that other unforeseen problems could occur. Wilharber noted a problem that the City had with the sewer a couple of years ago, and at that time the City did not have the appropriate funds to correct the problem. CC Meeting Minutes Page 4 April 27, 1988 Motion by Neumann, second by Burgstahler to direct the City Engineer to work with the City Clerk to set up a user charge system and a preliminary proposal for a City ordinance regarding rate structures, motion carried unanimously. Stewart suggested that the Council look at establishing permanent weight restrictions on the streets that were reconstructed in 1987 to a 7-ton limit. Stewart suggested that the streets in the developments that do not have two lifts remain the responsibility of the developer until the streets are turned over to the City. Motion by Burgstahler, second by Wilharber to adopt Resolution #88-37 to direct the Public Works Director to put up seven ton weight limit signs on newly constructed streets; a letter will be sent to the residential developers advising that they maintain the liability for the streets in their developments until the streets are turned over to the City, motion carried unanimously. Motion by Neumann, second by Fritchie to direct City Engineer to work with City Clerk to make a recommendation to the City Council regarding a proposed ordinance for permanent weight restrictions on newly constructed streets, motion carried unanimously. Miller updated the Council on the well. LTP has completed their work. The capacity of the well is 1,600 gallons per minute, but at that rate will pull in sand. Quality water is obtained at 500 gallons per minute and this will increase with time to 600 gallons per minute, but this will be throttled back to 500 gallons per minute. Miller also updated the Council on the 1987 Street Reconstruction. He advised that asphalt curb and gutter usually does not provide as good drainage, which may be resulting in some puddling. Miller suggests that two Council members get together with the City Engineers after a rain to visually see if there is any puddling and at what depths. The City Engineer would then show the Council members other new streets that have had to be skin patched in other cities. The Council can then decide if it would be better to skin patch puddling areas (if any) or leave them as is. City Clerk advised that the last meeting of the Fire Master Plan Committee will be June 4, 1988. Clerk advised that Council member Neumann is the Council representative to that committee and he will not be able to attend. Clerk requested that Council member Burgstahler replace Neumann for the last meeting of the Fire Master Plan Committee. Burgstahler agreed. PETITIONS AND COMPLAINTS Dan Hendersen, 1825 Center Street appeared before the Council to CC Meeting Minutes Page 5 April 27, 1988 request that he be allowed to park on the City street until his driveway is installed by the developer (this is scheduled to be completed by May 31, 1988). Hendersen moved into the home in February. Hendersen advised that he has received a ticket and felt the $10 fine may be too high. Hendersen also complained of the developer not cleaning up after construction of the house. Steve Ranniker, 6933 Sumac Court also advised Council that he has received a ticket for parking on the street. Ranniker is also a new resident who does not have a driveway yet. Clerk advised that the Police Department has been directed not to ticket persons in the new developments for parking on the street due to the problem of no driveways at this time. Motion by Wilharber, second by Burgstahler to direct the City Clerk to contact the Lino Lakes Police Department to see if tickets issued to new residents without driveways could be revoked; Clerk is to remind the Police Department to use discretion on new homes, motion carried unanimously. Kevin Mullins, 7000 West Shadow Lake Drive, Lino Lakes appeared before the Council to discuss the Sorel Street Extension. Mullins was concerned that it was his interpretation that the City had ordered 300 feet of street and only 250 feet of street was called for in the plans and specifications. He was very concerned that he had not been made aware of the change. Mullins advised that it is not a consideration to expend monies for additional footage for a driveway based upon the money saved in the assessment for a 250 foot street. Danny Swallow, legal representation for Mullins was also present. John Stewart, City Engineer advised that any street beyond the 250 feet in the plans and specifications would exceed City Ordinance for maximum grade of 8 percent. Stewart also expressed concern about City maintenance, safety and liability. He also noted that is not uncommon for changes to take place between the feasibility study and the actual plans and specifications of a project. Stewart also clarified that the project was ordered for 300 feet of improvement, not 300 feet of blacktop. He noted that 300 feet of blacktop could mean 375 feet of improvement. An additional 50 feet of blacktop would involve extending culverts and additional fill. Mayor L'Allier noted that the street is 75-100 feet into the Mullins property, thus he does have access to Sorel Street. L'Allier also advised that a decision could not be made without the advise of the City Attorney. CC Meeting Minutes Page 6 April 27, 1988 , Motion by Neumann, second by Wilharber to direct the City Engineer to supply the Council with information on the possibility of extending Sorel Street an additional 50 feet by the May 11, 1988 City Council meeting; City Engineer will also contact Valley Paving to inquire what the costs would be to delay or cancel the Sorel Street Extension Project, motion carried unanimously. Council member Neumann advised of storm sewer openings in Royal Meadows with no guards, and that one of the tops to the storm sewer is broken. Motion by Burgstahler, second by Fritchie to direct the Public Works Director to investigate the storm sewer openings in Royal Meadows and consult with Council member Neumann with regard to a possible solution, motion carried unanimously. NEW BUSINESS Discussion of letter of credit reduction for Harstad Companies with regard to the Centerville Heights residential development. Motion by Wilharber, second by Fritchie to deny a letter of credit reduction to the Harstad Companies with regard to Centerville Heights until Merila and Associates can provide proof of payment to contractors, motion carried unanimously. Brian Miller, City Engineer, advised that to correct the drainage problem with regard to Centerville Heights, a new culvert must be installed through Lot 4, Block 2, Peterson's Old Homestead Addition, which is City property. Miller advised that the jacking pick may effect three trees on that property. Motion by Fritchie, second by Wilharber to adopt Resolution #88- 37 implementing City policy that each tree on City property that dies or is severely damaged due to direct actions of a contractor/developer shall be replaced by a deciduous tree at least three inches in diameter; the type of tree shall be Ash, Linden, or Maple; the location of replacement of the trees shall be determined by the City, motion carried unanimously. A letter from the City Engineer regarding the Harstad letter of credit reduction and the design calculations for the drainage structures to the west across Mill Road, are on file with the City Clerk. Discussion of the Clearwater Creek Crossing at Main Street. City Engineers submitted a letter advising that it has been pointed out by the DNR that this crossing is a hydraulic constriction. A copy of this letter is on file with the City Clerk. CC Meeting Minutes Page 1 April 21, 1988 Audience members spoke in favor of alleviating this constriction: -Joe Steele, 6926 Sumac Court, -Carl Parker, 6913 Sumac Court. Brian Miller, City Engineer, advised that the possibility of alleviating the constriction and reducing the flood plain area south of Main Street would have to be investigated before any action were taken. Miller suggested a general letter regarding this be sent to Rice Creek Watershed, Anoka County, DNR and property owners that may be involved. John Stewart, City Engineer, advised that it is necessary to contact the parties that could be involved to determine if such a project were reasonable to undertake, if the monies were available and the appropriate time line. Motion by Neumann, second by Fritchie to gather general information regarding the the Clearwater Creek crossing at Main decrease the flood plain area south carried unanimously. direct City Engineers to possibility of enlarging Street in an attempt to of Main Street, motion Stewart advised that a scoping document on the Clearwater Creek Crossing at Main Street would be available in about one month. Discussion of the Anoka County Highway Committee meeting on May 2, 1988. Stewart advised that this meeting i8 not geared toward the specific problems of individual residences, but that Centerville should have a representative at the meeting to express City concerns. The City Council addressed several possible concerns: -When will an interchange be constructed at 35W and County Road 14. -Bottle-necking of County Road 14 through Centerville. -Possible walkways along County Road 14 in areas that school age children must walk. -Effects of widening County Road 14 through Centerville, particularly with regard to business districts. -Feasibility of diverting County Road 14 to the north to tie in directly with 20th Avenue North versus widening the current County Road 14 along Centerville Lake through residential and commercial businesses and possibly eliminating the dangerous curve at the intersection of Goiffon Avenue and County Road 14. -Setting up a meeting with Margaret Langfeld and Paul Ruud to discuss Centerville's individual concerns. Mayor L'Allier and Council member Wilharber volunteered to attend the Anoka County Highway Committee meeting on May 2, 1988. John Stewart advised that a representative of Maier, Stewart and CC Meeting Minutes Page 8 April 27, 1988 Associates will be available at this meeting representing several cities. John Stewart, City Engineer, noted that last year representatives of the Council met with Maier, Stewart and Associates to discuss past performance. Stewart advised that the meeting appeared to be productive and encourages the Council to setup a similar meeting again this year. Council agreed. Council members Wilharber and Fritchie will participate in this meeting. Motion by BurgstahlerJ second by Wilharber to approve amendment to Ordinance #44, regarding variance standards as recommended by the Planning and Zoning Commission, motion carried unanimously. A copy of the approved amendment to Ordinance #44 is attached to and made a part of these minutes. Motion by WilharberJ second by Fritchie for Ordinance #45 regarding municipal unanimously. to approve the summary waterJ motion carried A copy of the approved summary for Ordinance #45 regarding municipal water is attached to and made a part of these minutes. Motion by Burgstahler, second by Neumann that Public Works Director, City Clerk and any Council member who would like to participate shall attend a one-day workshop on safety and loss prevention through the League of Minnesota Cities on Thursday, May 26, 1988J motion carried unanimously. Motion by Wilharber, second by Neumann to approve the purchase of a weedeater of the brush cutter varietYJ price not to exceed $400; this is done with the understanding that the Park and Recreation Committee has agreed to pay $150 of the price of the weedeater, motion carried unanimously. Motion by expenditure bench/table unanimously. WilharberJ of up to for the second by $100 for front of Fritchie to approve the flowersJ shrubbery and a City Hall, motion carried Motion by WilharberJ second by Fritchie to request that the Park and Recreation Committee be represented at the May 11, 1988 City Council meeting to discuss the final plan of Central Park and the removal of the current hockey rinkJ motion carried unanimously. Motion by Wilharber, second by Neumann that monies expended due to costs incurred by the City Engineer regarding the flood plain issue for Center Oaks II shall be absorbed by the City General Fund, motion carried unanimously. CC Meeting Minutes Page 9 April 27, 1988 Motion by Wilharber, second by Burgstahler to accept the current payment of claims, with the exception of $225 for 1,000 gallon tank which will be held out for clarification, motion carried unanimously. Motion by Wilharber, second by Fritchie to adjourn the meeting, motion carried unanimously. Meeting adjourned at 11:05 p.m. Respectfully submitted, j-~ 1r(1Y)r4~ilJ~ Tamara M. Miltz-Miller Clerk/Treasurer RESOLUTION #88-35 RESOLUTION AUTHORIZING PAID VACATIONS FOR CITY KMPLOYKKS WHEREAS, the City Council of the City of Centerville met on Wednesday, April 27, 1988 at 7:00 p.m. in City Hall, and WHEREAS, the City Council discussed the policy of paid holidays for City Employees, and WHEREAS, the City Council recognizes that New Year's Day, Martin Luther King Day, Washington and Lincoln's Birthday, Memorial Day, Independence Day, Christopher Columbus Day, Veterans' Day, Thanksgiving Day, and Christmas Day are named in the state law on holidays (M.S. 645.44, Subd. 5), and WHEREAS, the City Council recognizes the budgetary constraints of the City of Centerville, NOW THEREFORE BE IT RESOLVED that the City Council of the City of Centerville shall implement the policy that employees of the City of Centerville will receive five paid holidays per year, and BE IT FURTHER RESOLVED that the five p~~l9ays will be New Year's Day, Memorial Day, Independence Day,~~~hristmas, and BE IT FINALLY RESOLVED that the rate of pay shall be calculated in the same manner as vacation, and be based upon the average number of hours worked per day in the previous year. Adapted by the Council this 27th day of April, 1988. ~ OZ, ;t? /~ Mayor ATTEST: 4~h~~(~~,a ,Clerk/T u r. RESOLUTION #88-36 RESOLUTION ACCEPTING THE TWO PROPOSALS FROM RO-SO CONTRACTING FOR OUTSIDE WATERMAIN AND BUILDING, AND ELECTRICAL AND MECHANICAL WITH REGARD TO MUNICIPAL WATER IMPROVEMENT #87-2. WHEREAS, the City Council of the City of Centerville met on Wednesday, April 27, 1988 at 7:00 p.m. in City Hall, and WHEREAS, the City Council received two quotes for Water System Control Building and Well and Tower Piping, and WHEREAS, one quote received was from Contracting, Inc., with the proposals of and $14,950 for Control Building, and Lake Area Utility $14,850 for Watermain WHEREAS, the second quote received was from Ro-So Contracting, Inc., with the proposals of $14,900 for Outside Watermain and Building and $14,000 for Electrical and Mechanical, and WHEREAS, the City Engineer recommends acceptance of the two proposals from Ro-So Contracting, Inc., NOW THEREFORE BE IT RESOLVED that the City Council of the City of Centerville accepts the two recommended proposals and gives Notice of Award to Ro-So Contracting, Inc. for Outside Watermain and Building and for Electrical and Mechanical, and BE IT FURTHER RESOLVED that the City Council of the City of Centerville directs the City Engineer to work with the City Clerk to prepare standard contract documents with Ro-So Contracting, Inc., which will be reviewed by the City Attorney, and BE IT RESOLVED that after approval of contracts by the City Attorney, Mayor L'Allier will execute the contracts; and BE IT FINALLY RESOLVED that to expedite the process the City Council at this time gives authorization to the City Engineer to execute Notice to Proceed with Ro-So Contracting for Outside Watermain and Building, and for Electrical and Mechanical based upon the above quotes and contingent upon proper execution of contract documents with regard to Municipal Water Improvement #87-2. Passed by the City Council this 27th day of April, 1988. ~~/2 Mayor x~ AT!~ ~ ~ Clerk/Tre~er ~ RESOLUTION #88-37 RESOLUTION IMPLEMENTING CITY POLICY OF THE REPLACEMENT OF TREES ON CITY PROPERTY. WHEREAS, the City Council of the City of Centerville met on Wednesday, April 27, 1988 at 7:00 p.m. in City Hall, and WHEREAS, the City Engineer has informed the City Council that it may be possible that mature trees may be lost or damaged due to the installation of a culvert on Lot 4, Block 2 Peterson's Old Homestead Addition, and WHEREAS, Lot 4, Block 2 Peterson's Old Homestead Addition is City property, and WHEREAS, the City Council discussed the possible loss of trees on City property, BE IT THEREFORE RESOLVED that it shall tree that dies or is severely damaged contractor/developer on City property contractor/developer with a deciduous in diameter, and be City policy that each due to direct actions of a shall be replaced by the tree at least three inches BE IT FURTHER RESOLVED that the tree(s) shall be Ash, Linden, or Maple, and BE IT RESOLVED that the location of the tree(s) shall be determined by the City of Centerville, and BE IT FINALLY RESOLVED that each replacement tree shall live for a minimum period of twelve months. Passed by this City Council this 27th day of April, 1988. ATTEST: ~R rn~YOI ~~ ~~.~/!1~;~tJ; Clerk/Treasurer RECEIPTS AND DISBURSEMENTS - APRIL 14 --27, 1988 BALANCE IN GENERAL FUND AS OF APRIL 14, 1988 RECEIPTS Ken Brigs - Copy of Ordinance #4 Gerry Rehbein - Copy of Ordinance #8 Lake Area Utility - Contractors License Alan LaMotte - Bldg. Permit #88-13 and 1st qtr. utility bill Carol Skamser - Maps of developments Title Ins. Co. of Mn. - (2) assessment searches United States Treasury - Refund for over- payment on Fed. Tax quarte1y reports of March & June 1987 Eugene Houle - Bldg. Permit #88-14 7124 Centerville Rd. (Garage Addition) Kenco Construction - Bldg. Permit #88-16 1950 Center St. Treas. Anoka County - March Fines Consumers - 1st qtr. utility billing Robert Lutz - Bldg. Permit #88-17 1785 Center St. (Garage) Tkaczik Construction - Bldg. Permits #88-18 - 1858 Center St. & #88-19 1890 Center St. Centennial Fire District - Depreciation on Fire Equipment & Apparatus Mavis Solheid - Reimbursement for long distance call Kerry Grosz - Dog license Delson Plumbing - Plumbing Permit #12 Universal Title - Assessment search Birchwood Builders - Bldg. permit #88-20 7263 Centerville Rd. Consumers - 1st qtr. utility billing Additional Wire Transfer into General Fund Municipal Water Account for General Obligation Bond (1988) DISBURSEMENTS - Checks #2099 - 2113 Maguire Iron Inc. - Partial payment on Wa ter Tower Internal Revenue Service - 1st qtr. Fed. Taxes - Employers part of Soc. Sec. & Medicare payment LeFevere, Lefler, Kennedy, O~Brien,Drawz For Legal services in connection with 1988 General Obligation Imp. Bonds Ehlers & Associates, Inc. - for all services in the sale & issuance of 1988 G.O. Improvement Bonds and with T.I.F. District No. 1-2 i 5.00 5.00 25.00 66.00 $ $ * , 2.50 12.00 32.18 $ 90.60 $2,979.03 $ 283.37 $5,180.46 $ 167.35 $5,989.75 $1,810.85 $ 2.39 i 10.00 51.00 6.00 2,923.55 $2,305.20 j10,000.00 $65,046.00 $ 995.38 $ 1,544.70 $ 5,825.30 $92,485.95 1$' ..li.94,?.. 23 $124,433.18 RECEIPTS AND DISBURSEMENTS - APRIL 14 - 27, 1988 PAGE TWO DISBURSEMENTS CONTINUED Centennial Fire District - 1000 gallon tank for Park maintenance Gerald Rehbein - Refund for application to rezone Heritage Development - Refund for application to rezone L.M.C. Insurance Trust - Year End Adjustment to Workers Comp. Premium Northwestern Bell - Hall phone Metropolitan Waste Control Commission May sewer service charge North Central Public Service Co. - Gas UtilitieSI Ha11-$91.12 Garage - $115.52 Northern States Power Co. - Electric Uti1:$ Street Lights Northern States Power Co. - Elec. UtilI Hall, Garage, Lift #1,2,) & St. lights Orville Hughes - Reimbursement for suppliesl Park Fund - $14.07 General City - $57.94 Maier Stewart & Associates Inc. Engineering Fees 2-28 through )-27-88 Planning & Zoning-Maps - $))7.20 Heritage Development - $688.67 Municipal Water - $4,681.)6 L'Al1ier Estates II - $25.7) Center Oaks II - $18).30 Centerville Heights Inspection-$)4l.72 Sanitary Sewer - $88.80 1987 Road Reconstruction - $247.29 Centerville Gen. Services - $1,1)4.79 BALANCE IN GENERAL FUND AS OF APRIL 27, 1988 $ 225.00 $ 175.00 $ 175.00 $ 107.00 $ 46.81 $2,645.41 $ 206.64 $ $ 58).98 166.99 72.01 j8.088.80 ~85.904.02 $)8,529.16 Pursuant to due call and notice thereof~ the City of Centerville City Council held their regular meeting on April 13, 1988. Mayor L'Allier called the meeting to order at 7:00 p.m. Present: Fritchie, Neumann, Burgstahler, Wilharber. Motion by Neumann, second by Fritchie to approve the minutes of the March 23, 1988 meeting, motion carried unanimously. Motion by Neumann, second by Burgstahler to approve the minutes of the March 23, 1988 closed meeting with the City Attorney, aye: Fritchie, Neumann, Burgstahler, L'Allier; abstain: Wilharber. OLD BUSINESS Motion by Neumann, second by Fritchie to adapt Resolution #88-31 to set: -ten minute time limit on all presentations; -ten minute time limit on discussion of presentations; -ten minute time limit on discussion of any subject; -ten minute time limit on combined audience comments; motion carried unanimously. Mary and Leonard Ayde of Lake Sanitation were present to discuss garbage pick up. Motion by Neumann, second by Fritchie adapt Resolution #88-32 that the monthly charge to residents of Centerville for garbage pick up by Lake Sanitation is $10.50 per month, motion carried unanimously. , ',-, n., -. Motion by Neumann, second by Fritchie to adapt Resolution #88-33 to allow Lake Sanitation to increase the monthly fees for garbage pick up by $0.45 to a total of $10.95 per month for July through December 1988; the increase is a direct result of the increase in tipping fees to the waste haulers, motion carried unanimously. Motion by Neumann, second by Fritchie to direct the City Clerk to send a letter to Victoria Stransky, Anoka County Solid Waste Abatement Specialist to request funds for community composting and commercial/industrial recycling; and for the City of Centerville to enter into a joint powers agreement with Anoka County with for the allocation of Performance Based Funds for recycling, composting, and waste reduction activities performed between July 1, 1988 and June 30, 1989, motion carried unanimously. Spring Clean Up will be Saturday, May 7, 1988. Motion by Burgstahler, second by Wilharber to direct the City Clerk to write to Paul McCarron, Chairperson of the Anoka County Solid Waste Abatement Committee to request that Lake Sanitation be given an access key to get in to and out of the Anoka County composting sight during their own hours, motion carried unanimously. CC Meeting Minutes Page two April 13, 1988 Lake Sanitation was advised by Mayor L'Allier that the lifting of weight restrictions in Centerville usually coincides with Anoka County. Discussion of proposed strip mall/car wash of Kenco Construction. ~rian Miller, City Engineer briefly went over his letter to the Planning and Zoning Commission dated March 31, 1988. It was advised that these items would have to be taken care of before the Building Inspector would issue building permits. A copy of the letter is on file with the City Clerk. Concerns addressed by the Council: -granting a variance to the setback may set a bad precedent; -if the Ordinance does not regulate commercial development properly it should be amended in the best interest of the City versus using a variance; -concrete curb and gutter; -landscaping; -no provisions in current City ordinance to protect residents that live in that area (hours of use, sign regulation, landscaping, buffers, maintenance/clean up, etc. ) . City Attorney, Bill Hawkins appeared surprised that the City has no provisions in its current ordinances to regulate commercial development. Hawkins recommended that the City adapt regulations as soon as possible. Hawkins advised that to expedite the strip mall/car wash project, the City could enter into a contractual agreement with Kenco Construction, if Kenco Construction were in agreement to the terms set by the City Council, versus waiting until the ordinance is amended. Kent Roessler of Kenco Construction asked that the City allow the project to hook up to a four inch sewer main versus a six inch main. He advised that Kenco will take the responsibility to prove to the City that this would be adequate. Roessler also advised that they are considering constructing the project in two phases. The first phase would be the car wash. The second phase would be the strip mall/gas pumps with no set time frame for construction. City Engineer, Miller advised that he recommends a six inch main and that if the Council were to request it, he would research typical standards of other communities. If the standard appeared to be four inches, Miller would reserve the right to change his recommendation. Council member Burgstahler advised that he does not feel as positively about the car wash on the corner of a vacant lot as he would about the project as a whole. CC Meeting Minutes Page three April 13, 1988 Motion by Burgstahler, second by Neumann to table: -the variance request to erect a canopy within the required setbacks; -the variance request to install gas pumps within the required setbacks; -the request for a special use permit for gas pumps; -the request for a special use permit for a car wash; and that the City Council requests that the Planning and Zoning Commission act on proposing a Commercial Appendix to Ordinance #4 at their next meeting, motion carried unanimously. Dave Lutz, 7170 Shad Avenue questioned whether the developer has completed a study which indicates that the population of Centerville will support two convenience stores. Lutz advised that personally he does not see how it could. Hawkins cautioned the City against basing a decision on the economics of the market place. He advised that this has been tested in court and that this is not a standard the City Council can use. Hawkins also advised that Kenco has a right to have the City act on his proposal, and if the City were to deny the proposal it must have valid reasons based on City ordinances. He advised that the City should take no longer than 60 days from the time of the public hearings to act on the proposal. Motion by Fritchie, second by Neumann that the Planning and Zoning Commission is requested to review proposed Appendix A regulating commercial development at the April 19, 1988 special meeting; a public hearing regarding the proposed Appendix A will be held May 3, 1988, 7:00 p.m. at the Planning and Zoning Commission meeting; the City Council will make a decision on the commercial proposal, variance requests, and special use permits at the May 11 or May 25, 1988 meeting, motion carried unanimously. John Johnson of Merila and Associates was present representing the Harstad Companies for the Centerville Heights development to request that building permits be issued for this development. City Engineer, Miller advised that correspondence was sent to Harstad Companies (Merila and Associates), which specifically stated that resolution of the drainage design west across Mill Road was needed before any further construction could be conducted on the Centerville Heights development. Motion by Neumann, second by Burgstahler that building permits will be issued to builders on the Centerville Heights development, contingent upon approval of the City Engineer that CC Meeting Minutes Page four April 13, 1988 the drainage design west across Mill Road and concern6 about the road base have been resolved to the satisfaction of the City Engineer, motion carried unanimously. Motion by Neumann, second by Wilharber to table discussion of proposing that City installed improvements be required for developments until a special meeting can be held to discuss this proposal; the date of this special meeting will be set at the April 27, 1988 meeting, motion carried unanimously. Motion by Neumann, second by Fritchie to give notice to proceed to Valley Paving) Inc. for the construction of the Sorel Street Extension Improvement #87-3; to also give notice to proceed to Lake Area Utility Contracting, Inc. for the Mill Road Water Main Project in connection with the Municipal Water Improvement #87- 2, motion carried unanimously. Motion by Neumann, second by Fritchie to approve the partial pay estimate for Maguire Iron with regard to the elevated tower of Municipal Water Improvement #87-2 per the recommendation of the City Engineer, contingent upon an acceptable structural inspection report being submitted to the City Engineer, motion carried unanimously. A copy of the partial pay estimate is on file with the City Clerk. Discussion of sewer cleaning. Clerk. inquired as to whether Royal Meadows could be incorporated into the cleaning in the first phase as some problems have recently been experience in this area. Council member Wilharber questioned whether the Mound Trail area would be the best place to start the first phase of the sewer cleaning. He noted that approximately $4,000 was spent four years ago to redo portions of the Mound Trail area. A copy of a sewer map, which divides the City into five sections (one section proposed to be cleaned per year) is on file with the City Clerk. John Stewart, City Engineer arrived at 8:50 p.m. " Motion by Burgstahler, second by Neumann to direct the City Clerk to contact and negotiate with contractors to get specific quotes and to consult with City Engineers as appropriate; the plan for sewer cleaning will be adjusted so that the Royal Meadows area will be the first phase; the Mound Trail area will not be cleaned this year, motion carried unanimously. PETITIONS AND COMPLAINTS CC Meeting Minutes Page five April 13, 1988 Council member Burgstahler presented a petition to the City Council from City residents objecting to possible rezoning of the proposed Creekwood development. Mayor LrAllier acknowledged the receipt of the petition and advised that it would be discussed under New Business along with other aspects of the Creekwood development. A copy of this petition is attached to and made a part of these minutes. NEW BUSINESS Discussion of the proposed Short Street Sewer Extension. Council reviewed petitions from John and Stacy Lundblad, 6904 Centerville Road, and Wesley and Nancy Schoeberlein, 6906 Centerville Road for improvement by extension of sanitary sewer. Council member Neumann expressed concern that the total cost of the project was not in the petition signed by the residents for the improvement. Hawkins advised that it would be correct to clarify the petition by adding the total cost of the project and having the petitioners initial the correction. A copy of the petitions are on file with the City Clerk. Motion by Neumann, second by Burgstahler that contingent upon correction of the petitions for the proposed Short Street Sewer Extension, the City Council adapts Resolution #34 declaring the adequacy of petition and ordering preparation of report by the City Engineer, motion carried unanimously. Mayor LrAllier stepped down as presiding officer due to possible conflict of interest. Acting Mayor Fritchie assumed the position of presiding officer. City Engineer, Miller highlighted " the findings of the Creekwood Impact Study prepared March 1988. A copy of the study is on file with the City Clerk. Council member Wilharber and Acting Mayor Fritchie expressed concern about the upgrading of the lift station (cost, who would pay), with regard to the impact of the Creekwood development. Miller advised that both concerns could be addressed as part of the development agreement. Motion by Wilharber, second by Neumann to accept the Creekwood Impact Study for the City of Centerville dated March 1988, motion carried unanimously. Acting Mayor Fritchie again acknowledged the petition from City residents regarding the proposed Creekwood development. CC Meeting Minutes Page six April 13, 1988 David Heller of Heritage Development (Dan Park of McCombs, Frank and Ruus, engineer for the project was also present) highlighted past meetings with the City: -January 5, 1988 - Advisory meeting. -February 2, 1988 Heritage became more aware of City concerns. The concept was disapproved due to concerns of lot size and Mill Road problems. Direction received by the Planning and Zoning Commission was to bring another proposal. -March 1, 1988 - Increased lot size, with 80 foot lots on the southern end of project (to blend with Centerville Heights lot size) graduating up to 100 foot lot sizes in the most northern section of the project. This changed the number of lots from 80 to 73. This is the best they feel they can do with regard to price per lot. This is the meeting at which an impact study was recommended to the City Council. He advised that he would like the record to show that he pointed out that Mill Road is designated as a collector street (per the Comprehensive Plan), but that it was not built up to collector standards. -April 5, 1988 - Impact study was reviewed by the Planning and Zoning Commission, which showed that Mill Road has the capacity to handle Creekwood. Conclusions of Heller were that Heritage has tried to work with the City, they have attended meetings, the plan is well designed, they are confident that their engineers have addressed the issues, procedures of the City have been followed, necessary fees have been paid, Heritage is sensitive to the needs of the City, and that the design is flexible enough to incorporate accesses proposed in the Creekwood Impact Study. Council member Burgstahler expressed the following concerns: -It is important that the developer get specific direction. -Key question is rezoning. The Comprehensive Plan states that the area proposed for this development should be zoned Rural Residential through the year 2000. -It is the furthest area from a County road, which would result in maximum impact on City streets. -If the rezoning request to an R-2A is granted, there would be no valid reason for which other requests for rezoning from future developers be denied. -It is hoped that a planner would update the Comprehensive Plan and address such rezoning/MUSA extension issues. Granting a request for rezoning at this time preempts any planning control the City now has. -The only positives for this development for the City are financial, however, there appear to be plenty of opportunities for expansion in the future. CC Meeting Minutes Page seven April 13, 1988 -Would like to see the City amend the Comprehensive Plan first, versus reacting to specific proposal6. -MUSA extensions requested now may use up extension requests for the next 5-6 years. -Would like environmental concerns of this project addressed. John Stewart, City Engineer advised that the Planning and Zoning Commission recommended that the City Council order a feasibility study for the Creekwood Development. Stewart referenced a letter presented to the City Council by City Engineer, Miller which gave the costs of the feasibility study and a Comprehensive Plan Amendment. A copy of this letter is on file with the City Clerk. Heritage development has submitted a rezoning request to the City, which has yet to be acted upon by the Planning and Zoning Commission. Stewart advised that the Council must now decide if they would like to proceed with a Comprehensive Plan Amendment. Stewart also noted that the current area that is zoned Expansion Residential is approximately three feet below a buildable level. On the map this area looks like the correct location of Expansion Residential, however, in actuality it is not feasible. Mike Felix of Heritage Development advised that Comprehensive Plan with the Metropolitan Council "big of a deal as perceived". Felix advised that agree to work with the amendment financially. amending the may not be as Heritage can Motion by Burgstahler, second by Neumann to deny the recommendation of the Planning and Zoning Commission to order a feasibility study on the proposed Creekwood development, as the current Comprehensive Plan does not allow such use (zoning) at this time, motion carried unanimously. Hawkins advised that if the Comprehensive Plan Amendments, proposed Creekwood development, approved at the same time. planner were to recommend the with regard to rezoning the the preliminary plat could be Mayor L'Allier did not participate in the discussion or vote regarding the proposed Creekwood development. Mayor L'Allier returned as presiding officer for the remainder of the meeting. Motion by Neumann, second by Fritchie to deny the recommendation of the Planning and Zoning Commission to order a feasibility study on the proposed Rehbein development, as the current Comprehensive Plan does not allow such use (zoning) at this time, aye: Fritchie, Wilharber, Burgstahler, Neumann; abstain: CC Meeting Minutes Page eight April 13, 1988 L~Allier. Motion by Wilharber, second by Neumann to direct the City Clerk and City Engineer to organize the sweeping of City streets, not to exceed $1,000, motion carried unanimously. Glenn Little, President of the Columbus Lions Club appeared before the Gouncil to request approval to operate pull tabs at the Trio Inn. Little advised that: -The Columbus Lions Club has a tentative agreement with the Trio Inn. -The licensing process through the State takes several months. -Columbus Lions Club is proposing to come in on an interim basis until the Centerville Lions Club or the Centennial Fire District were to have the licensing process complete. -When a local organization would like to come in, the Columbus Lions Club will leave the Trio Inn with two weeks notice, and during that two weeks they will teach the incoming organization what they need to know regarding the pull tabs. -Columbus Lions Club agrees to donate 5% of the net profit to a non-profit organization as designated by the City Council. Council member Neumann advised Little that he would request that the above be put in writing. Little agreed. Motion by Neumann, second by Wilharber to table further discussion of allowing the Columbus Lions Club to operate pull tabs at the Trio Inn until requested information on this subject is received from the League of Minnesota Cities, motion carried unanimously. City Engineer, Miller advised that LTP requests a time extension on the well with no increase in price. The time requested would be one week. Miller advised that he could not comment on the effect of this on the project as a whole until he would be able to look at the project schedule. Miller advised that the Maguire Iron elevated tower crew will not be hampered by this extension and that if they were, LTP would be subject to liquidated damages. Motion by Burgstahler, second by Fritchie to give approval of the requested time extension to LTP for one week at the discretion of the City Engineer, based upon information gathered by the City Engineer with regard to the effect on the Municipal Water Improvement #87-2 as a whole, motion carried unanimously. CC Meeting Minutes Page nine April 13, 1988 City Engineer, Miller advised that he will know the capacity of the well on Saturday, April 16, 1988, as that is the date that they are scheduled to "over pump" the well to develop it. Miller estimated that it should be approximately 600 gallons per minute. Alwin LaMotte, President, and Dave Lutz, Treasurer of the Centerville Lions Club appeared before the Council to seek support for future operation of pull tabs. They advised that they have been in contact with the Columbus Lions Club and that they are in agreement to their proposal to operate at the Trio Inn until another local organization is prepared to take over. Motion by Wilharber, second by Burgstahler that contingent upon license approval of the State Gambling Board, application to the City for pull tabs by the Centerville Lions Club will be approved, motion carried unanimously. LaMotte noted that the Centerville Lions Club is looking for a larger membership. Motion by Fritchie, second by Wilharber to table the variance request to Ordinance #44 (Moratorium on pole buildings in commercial and industrial zones), as the applicants were not present at the meeting, motion carried unanimously. The above mentioned variance request is attached to and made a part of these minutes. Motion by Neumann, second by Burgstahler to send out abatement letters regarding debris and junk cars to: -L & G Rehbein, 6805 20th Avenue South, -Carpenter's Auto Body, 6885 20th Avenue South, -Lake Area Utility Contracting, 6995 20th Avenue South, motion carried unanimously. Motion by Wilharber, second by Neumann to approve Newsletter #88- 2, April 1988, with the following amendments: -the location of the elevated tower will be specified, -the size of house numbers will be specified, -"Streets are for motor vehicles only." will be stricken, -ordinance numbers will be added for clarification, -recruitment of firefighters and female firefighters will be incorporated, -pick up dates for curbside recycling will be added, -expansion of what will be taken and the dates of pick up for garbage, -notation will be made that the Centerville Lions Club is recruiting new members, -notation requesting active resident involvement in the City, CC Meeting Minutes Page ten April 13, 1988 motion carried unanimously. Motion by Wilharber, second by Neumann that per the conditions of the Special Use Permit for Bernard Henrich, 6945 Centerville Road to operate marine and power equipment repair in his garage, the permit was reviewed at this meeting, and the City Council approves renewal of this Special Use Permit for an addition twelve months, motion carried unanimously. A copy of the original Special Use permit is on file with the City Clerk. Motion by Wilharber, second by Fritchie that per the recommendation of the Planning and Zoning Commission the attached amendments to Ordinance #4, Table A are approved, motion carried unanimously. Recommended amendments to Ordinance #4, Table A were not approved. As confirmed by City Attorney, Hawkins, this would define a zero foot set back from the County road right-of-way (or a 50 foot setback from the center of the County road). Hawkins advised that the City must decide exactly what the required setbacks from the County road right-of-way should be. Clerk advised that this is addressed in the proposed amendments which the City Council has directed the Planning and Zoning Commission to consider. Motion by Neumann, second by Fritchie to direct the City Clerk to write a letter to the Gopher Wheelman Bicycle Racing Club, Inc. disputing information that they have distributed stating that they have received permission and cooperation from local authorities; the letter is to advise that the City Council of the City of Centerville was not contacted regarding these activities and that they are not in favor of these activities; concerns expressed are to be littering, traffic laws and sanitation, motion carried unanimously. Council member Fritchie advised that the Metro East Development Partnership is involved in a development fair in 1988. She presented information to the City Clerk to distribute to the Centerville Economic Development Task Force regarding this. Clerk advised that the Centerville representatives appointed to the Centennial School District Bussing Committee have expressed difficulty in working with the committee and have asked for assistance. Motion by Wilharber, second by Fritchie to contact Senator Greg Dahl (per his suggestion) to set up a meeting between the Centennial School District and the City of Centerville to try to CC Meeting Minutes Page eleven April 13, 1988 identify cooperation/communication difficulties and try to work toward a solution to the controversy emphasizing the safety of the school children, motion carried unanimously. Council member Fritchie asked the Clerk to contact Congressman Gerry Sikorski to request that he become involved in this meeting also. Motion by Wilharber, second by Fritchie to accept the current payment of claims, motion carried unanimously. Motion by Wilharber, second by Fritchie to adjourn the meeting, motion carried unanimously. Meeting adjourned at 10:40 p.m. Respectfully submitted, ::r~,'1IJ~1YJ~ Tamara M. Miltz-Miller Clerk/Treasurer l_ ~ ( ( \~-,,- ( ( PETITION TO THE CENTERVILLE CITY COUNCIL This petition concerns the rezoning of land for the proposed ~reekwood development~ We represent 100% of the neighboring property owners located outside the urban service district. We purchased and built on our property with the expectation that the area would remain rural as anticipated in the city~s comprehensive plan. We strongly object to any rezoning of this land to urban residential. The proposed development of this land is completely inconsistent with the existing development and use of our property. We feel that this rural corner of Centerville bordering Peltier Lake and Clearwater Creek is an asset to the city and should remain rural in character. ~tiF~ CZ~~~ ~~ ~;:. . CadcuJ *- r~ · /J1~eur~d ~C/~ . 9~~;?S ~ ~ 'if) U fL , . .' , icilY OF CENIERVlllE 1694 Sorel Street, Centerville, Minnesota 55038 429.3232 NOTICE OF PUBLIC HEARING NOTICE IS HEREBY GIVEN ~ha~ a public hearing will be held before the Planning and Zoning Commission of the City of Centerville at City Hall on Monday, April 11, 1988, at 6:00 p.m. The purpose will be to hear all persons present regarding amending Ordinance #4, to incorporate the following changes: TABLE A, SCHEDULE OF DISTRICT REGULATIONS - PERMITTED AND SPECIAL USES, B-1 Commercial, now reads: PERMITTED PRINCIPAL USES 1. Retail 'Businesses 2. Eating & Drinking Places 3. Offioes and Banks 4. Personal & Professional Services 5. Public Buildings 6 . Parking Lots 7. Commercial Schools '8. Hospitals and Clinics 9. Nursing Homes 10. Funeral Homes 11. Radio & TV Stations Amend to r,ead: PERMITTED PRINCIPAL USES 1. Retail Businesses 2. Eating & Drinking Places '3. Financial Institutions 4. Personal & Professional Business Offices 5. Public Buildings 6. Commercial Schools 7. Hospitals ~nd Clinics 8. Nursing Homes 9. Funeral Homes 10. Radio & TV Stations 11~ Barber & Beauty Shops 12. Laundry/Dry Cleaning/ Tailoring USES 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. PERMITTED ON SPECIAL USE PERMIT Research Laboratories Publio Utility Buildings Farm Implement Sales, Servioe and Repair ' Supply Yards Commercial Recreation Hotels and Motels Animal Clinics Reoreation Equipment. Mobile Home Parks Wholesale Businesses Auto Sales, Service & Repair Motor Fuel Stations CQnstruction Businesses USES PERMITTED ON SPECIAL USE PERMIT 1. Research Laboratories 2. Public Utility Buildings 3.' Farm Implement Sales, Service and Repair 4. Commercial Recreation 5. Hotels and Mot~ls 6. Animal Clinics 7. Recreation Equipment 8. Mobile Home Parks 9. Wholesale Businesses 10. Auto Sales, Service & Repair 11. Motor Fuel Stations 12. Construction Businesses 13. Parking Lots 14. Car Washes TABLE A, SCHEDULE OF DISTRICT REGULATIONS - PERMITTED AND SPECIAL . USES, 1-1 Industrial, now reads: 4 PERMITTED PRINCIPAL USES 1. I,ight Manufacturing 2. Research Laboratories 3 . 'resting Laboratories 4. Offices 5. Supply Yards 8. Warehouses 7. Truck Terminals 8. Public Parking 9. Parking Lots 10. Auto Sales, Service & Repair 11. Contractor's Yard Amend to read: PERMITTED PRINCIPAL USES 1. Llight Manufacturing 2. Research Laboratories 3. Testing Laboratories 4. Offices 5 . W'arehouses 8. Auto Sales, Service & Repair USES PERMITTED ON SPECIAL USE PERMIT 1. Manufacturing 2. Public Utility Buildings 3. Grain Elevators 4. Commercial Recreation 5. Animal Clinics 8. Mobile Home Parks USES PERMITTED ON SPECIAL USE PERMIT 1. Manufacturing 2. Public Utility Buildings 3. Grain Elevators 4. Commercial Recreation 5. Animal Clinics 8. Mobile Home Parks 7. Supply Yards 8. Truck Terminals 9. Public Parking 10. Parking Lots 11. Contractor's Yard Add the following paragraph to the bottom of TABLE A, B-1 Commercial* and 1-1 Industrial*: *Upon application it is the policy of The Planning & Zon~ng Commission to make recommendation to the City Coupcil to consider amendments to the Zoning Ordinance which would add to this,~ist those uses which are not specified in the Ordinance but-are compatible with those listed permitted uses. Fee to be set~by Council Resolution. Also, TABLE B, SCHEDULE REQUIREMENTS now reads: OF,DISTRICT .', REGULATIONS - LOT AND YARD (++) from the edge of the 'traveled roadway, setbacks on County roads is 69 feet from the edge of the traveled roadway. Amend to read: (++) from the edge of the traveled roadway, setbacks on County roads will comply with County requirements. Dated March 23, 1988. ~1l1.L..,.uv Beverly A. Hughes, Assistant City Clerk RECEIPTS AND DISBURSEMENTS - APRIL 1 - IJ, 1988 BALANCE IN GENERAL FUND AS OF APRIL 1, 1988 RECEIPTS Anthony & Anthony, Attorneys at Law Assessment search Englund Heating - (7) Heating permits Minnesota Title - (4) Assessment searches Title Ins. of Mn. - (1) Assessment search Comfort Plus Heating & Cooling - Variance request to Moratorium Ordinance Earl Halley - Qtrly sewer billing 1st State Bank of Hugo - March interest on Checking Account Ivan Barott - 1st qtr. 1988 sewer bill Gerald Rehbein - Application to rezone from R2 & commercial to R2A between Rehbein Estates & Royal Meadows Robert Houle - Engineering costs to City for installation of sewer Heritage Development - Application for rezoning proposed Creekwood Development from R.R. to R-2A Delson Plumbing Inc. - Plmbg. permit #11 Tkaczik Cpnstr. - Bldg. permit #88-15 6907 Sumac Ct. Consumers - 1st qtr. 1988 sewer billing Wire Transfer into General Fund - Municipal Water Account Sorel St. Extension For General Obligation Bond (1988) $ 84,448.70 $ 6.00 $ 353.50 * 24.00 6.00 i 50.00 36.00 447.93 * 323.00 175.00 $ 71.62 $ 175.00 $ .51.00 $ 2,986.9.5 $ 2,511.85 337,186.81 ~ 364,,~44,. 66 1 40.00 $449,.593.36 DISBUR~NTS- Checks #2053 -2098 1st .State Bank of ...;Hugo - 1st qtr. Federal Taxes U.S. Postmaster - Stamps for office Public Employees Retirement Assoc. March PERA Contribution City of Lino Lakes - 1st qtr. 1988 Police Contract Centennial Fire District -. 2nd qtr. of CFD budget Burke & Hawkins - March Legal Fees Gen. & Criminal - $1,332.18 Municipal Water - $144.00 Centerville Heights - $30.00 Center Oaks II - $90.00 Sorel St. ,Extension - $60.00 1987 Road Reconstruction - $960.60 $ 776.62 * 9.00 37.5.02 $ 14,043..50 share $ 4,098.38 $ 2,616.78 RECEIPTS AND DISBURSEMENTS - April 1 - lJ, 1988 PAGE TWO DISBURSEMENTS CONTINUED Maier Stewart & Assoc. - Engineering Fees $ 6,514.46 Jan 31 through Feb. 27, 1988 Centerville Gen. Services - $2,112.44 Center Oaks II - $374.53 L'Allier Estates - $220.50 Heritage scetch plan review - $162.31 Sorel St. Ext. - plans & specs - $558.73 Municipal Water Improvements - $2,114.44 Short St. Sewer Extension - $537.19 Planning & Zoning - Centervi11e maps -$434.32 Metropolitan Inspection Service - $ 6,918.79 1st qtr. Bldg., Plmbg. & Heating permits Metropolitan Waste Control Comm. - $ March (3) SAC permits Press Publications - March Legals. The Beu1ke Agency, Inc. - Payment of premiums for LMCIT coverage Carol Zoff Pelton - Screening materials for Royal Meadows Park International Office Systems, InC. Annual maintenance agreement Hugo Feed Mill - weld hub on truck and supplies Emergency Apparatus Maintenance Inc. Repair on Truck - labor & parts Granger's Inc. - diesel, hose & anti- freeze Anoka County Treas. - Signs & posts purchased for City in 1987 Emerald Office Supply - Supplies State Treas. - 1st qtr. Plumbing & Heating Surcharge All Fire Test, Inc. - 1 Halon Fire Extinguisher Melvin Dupre - Supplies for Historical So cie ty Satellite Industries Inc. - Restroom Rental North Central Public Service Co. - Gas Utilitiesl Hall & Garage Northwestern Bell - Hall phone A T & T. - March long distance Anoka Electric Coop. - (6) street lights Orville Hughes - March Maintenance Dale Larson - March Maintenance Jerome Hughes - March Maintenance Carol Fritchie - April Council salary Tom Wilharber - April Council salary $50.00 - Tax. ($5.73) * 1,633.50 272.36 3,528.00 196.19 360.00 $ $ $ $ $ $ 79.71 1,715.57 43.14 544.69 * 22.98 344.64 42.73 $ $ $ $ $ ! * $ $ 2.10 74.00 417.94 4J.83 2.74 25.27 638.76 )22.14 198.36 50.00 44.27 RECEIPTS AND DISBURSEMENTS - April 1 - 13, 1988 P AGE THREE DISBBRSEMENTS CONTINUED Bob Burgstahler - April Council salary $50.00 - ($.73) tax Walter Neumann - April Council salary $50.00 - ($.73) Tax - Milage - $4.40 Leon R. L'Allier - April Council salary Carol Pelton - ()) Park & Rec. meetings Cindy Paschke - ()) Park & Rec. meetings Steve DixQn - ()) Park & Rec.meetings Steve Appel - ()) Park & Rec. meetings Dan Tourville - (4) P & Z meetings Bob Lindgren - (2) P & Z meetings Lloyd Drilling - ()) P & Z meetings Katrina Vermeulen ()) P & Z meetings Kathy Welk - ()) P & Z meetings Harvey Cartier - 1 post driver purchased ~or City ~rom Harvey Cartier ~ommissioner o~ Revenue - 1st qtr. 1988 State Tax. Gerald LeTendre - (2) Park & Rec. meetings$ 20.00 Trans~er ~rom Gen. Fund Municipal Water $141,000.00 Account into CD #12922 Trans~er ~rom Gen. Fund Sorel St. Ext. $ 19,000.00 Account into CD# 12922 Trans~er ~rom Gen. Fund Municipal Water $150,000.00 Account into CD# 12920 Tel. Transfer ~rom Gen. Fund Checking ~ 100.00 to Petty Cash Account 4. .49.27 $. 53.67 $ 150.00 ! 30.00 JO.OO 30.00 $ )0.00 $ 40.00 i 20.00 )0.00 )0.00 30.00 15.00 $ 494.00 BALANCE IN GENERAL FUND AS OF APRIL 1), 1988 j357 ,107.41 $ 92,485.95 RECEIPTS AND DISBURSEMENTS - MARCH 24 - 31, 1988 BALANCE IN GENERAL FUND AS OF MARCH 24, 1988 DISB URSEMENTS Telephone Transfer from General Fund to to Petty Cash Account Beverly Hughes - March Salary Tamara M. Mi 1 tz-Mi 11er - March Salary BALANCE IN GENERAL FUND AS OF MARCH 31, 1988 PETTY CASH BALANCE - $102.87 $87,517.64 $ 100.00 $ 553.10 $1,415.84 $ 2,068.94 $85,448.70 Pursuant to due call and notice thereof, the City Council of the City of Centerville held a closed meeting with John Burke, of Burke and Hawkins, representing City Attorney, William Hawkins regarding pending litigation os the 1987 Road Reconstruction project, on March 23, 1988. Mayor L'Allier called the meeting to order at 8:50 p.m. Present: Fritchie, Burgstahler, Neumann. Absent: Wilharber. Attorney gave a brief update on the current litigation of the 1987 Street Reconstruction Improvement #87-1. He informed the Council that Tamara Miltz-Miller, City Clerk, and City Engineer will be giving a deposition in April. Mayor L'Allier closed the meeting at 9:20 p.m. Respectfully submitted, Yn~J~ Mavis Solheid Deputy Clerk Pursuant to due call and notice thereof the City of Centerville City Council held a public hearing regarding the Sorel Street Extension on M~rch 2), 1988. Mayor L'Allier called the meeting to order at 6:)0 p.m. Present: Fritchie, Neumann, Burgstahler. Absent: Wilharber. Mayor L'Allier asked for questions from the audience. There was- no one in the audience in regards to this hearing. 'Pubric hearing was adjourned a~ 6:)2 p., m. Pursuant to due call and notice thereof the City of Centerville City Council held a public hearing regarding Municipal Water Improvement on March 2), 1988. Mayor L'Allier called the meeting to order at 6:)) p.m. Present, Fritchie, Neumann, Burgstahler. Absent. Wilharber. Mayor L'Allier asked for questions from the audience. There was no one in the audience in regards to this hearing. Public hearing was adjourned at-6i)5 p. m. Pursuant to due call and notice thereof the City of Centerville City Council held a public hearing regarding Tax Increment Financing District on March 2J, 1988. Mayor L'Allier called the meeting to order at 6.45 p.m. Present. Fritchie, Neumann, Burgstahler. Absent: Wilharber.. Carolyn Drude of Ehlers & Associates, Inc. gave a presentation on the proposed plan for Tax Increment Financing District No. 1-2 for the City of Centerville. A copy of this plan is on file at City Hall. Carolyn said that the notice of public hearing was published in the Quad Community Press on March 8, 1988, the required 10 days prior to the hearing. Copies of the plan were also mailed to the County Board, the County Auditor and the School District. They were invited to have a special meeting to talk about this if it was of interest. Clerk Tamara Miltz-Miller was invited to the County Board meeting and she presented a memorandum about what she hoped to accomplish through the district. This plan creates a Tax Increment District with boundries encompassing L' Allier Estates II. Carolyn told the Ct-uncil that increments are to be used primarily for public improvem,ents and the tax increments can only be used for things mentioned in the plan. Mayor L'Allier asked for questions. Council member Burgstahler noted that on page 8 of the plan, section V. Descrip- tion of Economic Development TIF District No. 1-1 was an error, Carolyn Drude acknowledged this and will correct error. City Council Meeting Minutes Page Two March 2), 1988 Public hearing was adjourned at 6 :-55 p. m. Pursuant to due call and notice thereof the City of Centerville City Council held their regular meeting on March 2), 1988. Mayor L'Al1ier called the meeting to order at 7.00 p.m. Presents Fritchie, Neumann, Burgstah1er. Absent: Wilharber. Motion by Neumann, second by Fritchie to approve the minutes of the March 9, 1988 meeting, motion carried unanimously. APPEARANCES Andy Anderson, Contractor made a request for an overweight permit for Mill Rd. a-:} ton road.- He;. said with the new trucks that Wyatt has~they have 7 tag axles and:are overweigh~ on ~:three ton road. They could bring in 4 yards in new trucks and it would be distributed. Mayor L'A11ier asked for direction from Jo~n Stewart, City Engineer. John said this goes back to the comments made at the March 9th meeting where we felt that Mill'Rd was capable of withstanding a,load of 5 tons per axle. Mayor L'Allier asked John Stewar~ if what Andy Anderson was proposing was under 5 ton. John Stewart said that it was. He also said that- requiring an overweight would give the city a chance to notify the police. John said he doesn't see a particular problem on Mill Rd. with respect to the strength of the pavement and if we could get a commitment from Gerry Parent in respect to any damage caused within the subdivision he would feel comfortable making a recommendation that we permit, not to exceed 5 tons. Discussion on how many loads and the frequency in which they will be brought in followed. Mr. And.er,son said they are figur- ing on 4 loads being brought in on either 4 trucks or 2 loads each on two trucks. He agreed with John Stewart that a )0 min. interval would be best for the roads. Mr. Neumann felt that one permit for each truck would be better control because each truck would be moving on its own. second by Burgstahler Motion by Neumann/that per recommendation of John Stewart, City Engineer, Mr. Anderson be granted 4 permits @ $10.00 per load or permit contingent upon receiving a letter from Mr. Gerry Parent assuming liability for any damage to the roads in L'Allier Estates II, aye: Neumann, Burgstahler, L'Allier; nays Fritchie, motion carried. Dale Larson, Public Works employee informed the Council of a meeting he attended at Bunker Hills in regard to Weed licenses. The city was required to send a representative to this meeting for updating on new state laws in weed control. City Council Meeting Minutes Page Three March 23, 1988 Dale Larson checked into taking a test on weed control & the cost of books involved. Dale does not feel at this time that the city needs a licensed weed person because we do very little weed spraying in Centerville. He questioned if we had a city ordinance for a license fee to charge Lawn Se~vices who come into the city to work because the city of St. Paul & other communities have one. Mayer L'Allier said we didn't have an ordinance to that effect but it might be an item to research. . OLD BUSINESS Motion by Neumann, second by Fri tchie to adopt 8,.;resolution for Sarell,Street proje.ct 87-3 assessment roll. Motion carried unanimously. Motion by Neumann, second by Fri tchie to adopts: reso~,u.tion for-Municipal Water Improvement-Project #87-:2 assessment roll. MQ~ion carried unanimously. Second by Fritchie Motion by Neumann/to adopt Resolution No. 29 Resolution establishing Economic Development District No. 1-2 within Development District No.1 and adopting a Tax Increment Financing Plan. Motion carried unanimously. Discussion followed on bond in-1;erest ratas for developments and i.pdi vidualsfor Sorel St~ .E.xt,ension and Municipal Water improvemen-ts. Motion by Burgstahler, second by Fritchie to adopt a resolution to assess property within L'Allier Estates II and Centerville Heights at 1% over bond rate over a 5 year period and individual property owners outside these developments at 2% over bond rate for a 10 year period. Motion carried unanimously. Brian Miller P.E. with Maier Stewart & Associates addressed the needs of Centerville in the area of sewer cleaning as requested by the City Council. He presented a letter & map which are on file at city office. Miller recommends starting a cleaning program in a three year cycle beginning with the older areas of town & Mill Rd. Discussion followed on problems with the sewers and costs of cleaning. Motion by Neumann, second by Fritchie that Engineer be authorized to work with City Clerk in advance planning on the plan presented the city council with no expenditures of funds authorized at this time, Motion carried unanimously. City Council Meeting Minutes Page Four March 2), 1988 Motion by Neumann, second by Fritchie that Mayor L'Allier be given authorization to sign Sorel Street Construction Contract with Valley Paving Inc., contingent upon approval of City Attorney, motion carried unan~mously. City engineers gave update on well. The thickness of the aquafier was approximately 65 ft. and was a little less than anticipated. The dept test hole stopped at 265 ft. Discussion followed on the cost of using an 18 inch well casing rather than a 12 inch well casing and how much more water would be be produced by this. Motion by Burgstahler, second by Neumann to direct the City Engineer to investigate the cost and implications of expanding the well casing from 12 to 18 inch and report the finding back to the city council, motion carried unanimously. Petitions and Complaints Motion by Neumann, second by Burgstahler to have building- inspector check on the accumulation of junk in the area north of Center Oaks II and west of 20th Ave. So., motion carried unanimously. Observation made by City Engineer John Stewart that a large pipe was delivered to city hall parking lot and maintenance men were asked to help unload the pipe from truck. Stewart does not feel this is appropriatefor city crews to do because of incurring liability for injury & exposure, he suggested i t migh t be well to direct ci ty crews to tha-t end. " NEW BUSINESS Discussion of building permits in Centerville Heights. Because the city has already been approached to issue a building permit in this development Engineer Stewart has concerns about issuing building permits because of the potential damage to the road base. These concerns were also addressed in a letter from Lawyer William Hawkins. City Engineers recommendation would be if building permits are issued they contain some form of stipulation that delivery vehicles not be permitted to access the building site on dedicated city street rights of way. Motion by Neumann, second by Burgstahler that city engineer be instructed to draw up a letter stating their advice on use of the unfinished roads in the development, further that this letter be forwarded to city attorney for inclusion of any remarks they deemed necessary and such letter be forwarded to Harstad the developer requesting a response before building permits will be issued by the council, motion carried unanimously. City Council Meeting Minutes Page Five March 2), 1988 NEW BUSINESS Motion by Burgstahler, second by Neumann that we do not charge LTP Enterprises, Maguire Iron & Lake Area Utility for overweight permits, motion carried unanimously. Motion by Fritchie, second by Burgstahier that we allocate $140.00 to ,the Ceptennial Fire District to perform fire district audit, motion carried unanimously. Discussion of letter given to - Dave-Thomp.son by Orville Hughes, Public Works Director from Northern States Power Co. asking if ::the ci ty wants to participate in reducing their peak load demands in the areas of not running lift stations & water well in peak hours. It was decided to have Clerk and Engineer Stewart look at the savings verses the extra work for the maintenance men. Outside use of computer, discussion followed. Motion by Burgstahler, second by Fritchie to allow Dick Robischon to use city computer for City or Fire Department business only, motion carrie'1 unanimously. Motion by Fritchie, second by Neumann to allow clerk to continue taking minutes at CEDTF meetings with city absorbing the cost till July 1, 1988 and her pay would be coming out of CDBG money, motion carried unanimously. Motion by Neumann, second by Fritchie that the fee charged for an appeals process is non-refundable, motion carried unanimously. Walter Neumann reported to the council about the March 19th meeting he attended between the three cities task force for the Centennial Fire District 5 year Master Plan. He has been assigned to Part 1 of the task force to complete and submit to the Task Force. He invited the other council members to open meetings to be held at Lino Lakes City Hall on April 16, 1988 and the Consolidated Master plan meeting to be held at 9:00 A.M. on April 2), 1988 at Lino Lakes City Hall. PAYMENT OF CLAIMS Motion by Neumann, second by Fritchie to accept the current payment of claims, motion carried unanimously. ADJOURN Motion by Fritchie, second by Neumann to adjourn the meeting, motion carried unanimously. Meeting adjourned at 8145 p.m. Respectfully submitted, Y'f'~J~ Mavis Solheid Deputy Clerk - --.. CITY OF CENTERVILLE RESOLUTION NO. ?q RESOLUTION ESTABLISHING ECONOMIC DEVELOPMENT TAX INCREMENT FINANCING DISTRICT NO. 1-2 IN DEVELOPMENT DISTRICT NO. 1 AND ADOPTING A TAX INCREMENT FINANCING PLAN BE IT RESOLVED By the City Council of the City of Centerville, Minneaota, as follows: Section 1. Recitals. 1.01. The City Council has previously found and determined that it was ~n the best interest of the economic development of the City that there be established a MuniCipal Development District (Developnent District) in the City pursuant to the provisions of Minnesota Statutes, Chapter 469 (Act). Development District No.1 was duly established September 23, 1987. 1.02. The City now desires to create Economic Tax Increment Financing District No. 1-2 (TIF District) within the Development District and to adopt a Tax Increment Financing Plan (TIF Plan) therefor, pursuant to the Act . 1.03. The City Council has investigated the facts and caused a Development Program (Program) for the Development District and the TIF Plan to be prepared, which Plan and Program describe the actious to be taken to promote development within the Development District and is contained in a document entitled "Tax Increment Financing Plan for Economic Development Tax Increment Financing District No. 1-2, City of Centerville, Minnesota, March 23, 1988", now on file in the office of the Clerk-Treasurer. 1.04. The Program and TIF Plan were reviewed by the planning co1Dlll1ssion and were found to be in compliance with the City's land use regulations and the general plans for development of the City. 1.05. In accordance with the provisions of the Act, the City has giveD' the members of the Board of Commissioners of !noka County and the School Board of Independent School District No. 12 an opportunity to review the fiscal and economic implications of the TIF Plan and to discuss the matter with the City Council. 1.06. The City Council held a public hearing on the creation of the TIF District and adoption of the TIF Plan ou March 23, 1988, after notice of the public hearing was published on March 8 in the City's official newspaper, at which hearing all persons desiring to be heard on the subject were given an opportunity to express their views with respect thereto. /' /// Section 3. Establishment of the TIP District. 3.01. The' TIP Plan is adopted. TIP District No. 1-2 is established. 3.02.' The Clerk-Treasurer is hereby authorized and directed to transmit a certified copy of this resolution together with a certified 'copy of the TIP Plan to the auditor of ADoka County with a request that the original assessed valuation of the property within the TIP District be certified to the City pursuant to Section 469.177, Subdivision 1 of the Act and to file a copy of the TIP Plan with the Minnesota Commissioner of Trade and Economic Deve1~plDent. .3.03. The City will at the appropriate time take action to issue and sell its general obligation bonds, pursuant to the TIP Plan to finance the public costs identified in the Plan. The motio~ for the adoption of the foregoing resolution was made by Councllmember NplJmann and seconded by Councilmember Fri tch i e J and upon vote being taken thereon, the following voted in favor thereof: Walter Neumann, Leon L' Allier, Carol Fritchie and Bob Burgstahler and the following voted against the saiDe: None whereupon said resolution was declared duly passed and adopted. Leon L'Allier Mayor Attest: Tammy Mlltz-Miller City Clerk-Treasurer /' STATE OF MINNESOTA ) ) ) COUNTY OF ANOKA CITY OF CENTERVILLE I, the undersigned, the duly qualified and acting Clerk-Treasurer of the ~ity of Centerville, Minnesota, DO HEREBY CERTIFY, that I have carefully compared' the attached and foregoing extract of minutes of a meeting of the City Council of .aid City held on the date therein indicated wi~h the original minutes thereof on file in my office and that the same 1s a true, full and correct transcript thereof insofar as said minutes relate to the adoption of a resolution establishing Economic DeveloPment Tax Increment Financing District No. 1-2 within Development District No. 1 and adopting a tax increment financing plan. WITNESS MY HAND as said officer this 30th da f _ yo /'h;I;C,," t 1988. A~~:~/t City Cle k s er (SEAL) it RECEIPTS AND DISBURSEMENTS - MARCH 10 - 23, 1988 BALANCE IN GENERAL FUND AS OF MARCH 10, 1988 RECEIPTS Johnson Construction - P1mbg. Permit #8 7206 Clear Ridge 1st State Bank o~ Hugo - February interest on Checking Account Parent Construction Co. - Past due amount owed - $1465.13 Escrow ~oe future expenses - $3,200.00 Universal Title - Assessment Search Interstate Lumber Co. - Refund for pallet & transportation strap Treas. Anoka County - Feb. Fines Glenn Rehbein Excavating Inc. - Reimbursement ~or Engineering Fees Valley Paving - Contractors License Heritage Development - Engineering Study Robert Kasal - Dog license Plumbing Service Center - Plmbg. Permits # 9 & 10 Ti tIe Ins. Co. of :Mn. - (7) assessment searches Consumers - 4th qtr. 1987 utility billing DISBURSEMEN TS Metropolitan Waste Control Comm. - April Sewer Service charge Greater Anoka County Humane Society February Animal Control Viking Lettering - Plastic name tags & letters for bulletin board U.S. Postmaster - Stamps for utility billing T. A. Schifsky & Sons, Inc. - Limerock & fill sand Anoka Rubber Stamp - sewer billing cards & Letterhead stationery Northern States Power Co.- Electric Utile Street Lights - $617.87 Hall - $70.39 - Garage - $33.43 Lift #1 - $26.06 - #2 - $28.55, Lift #3 - $14.72 Debra Gonsior - Feb. & March Consulting Mavis Solheid - March salary & milage BALANCE IN GENERAL FUND AS OF MARCH 23, 1988 Petty Cash Balance - $75.69 -J $84,803.41 $ 61.00 $ 411.99 $4,665.13 $ 6.00 $ 35.00 * 494.00 166.93 ! 2.5.00 900.00 10.00 $ 102.00 $ 42.00 .$ 82.00 j 7.001.05 $91,804.46 $2,64.5.41 $ .50.00 $ 43.00 $ 88.00 $ 162.25 $ 36 . .50 $ 791.02 $ 40 . 6.5 $ 429.99 ~ 4.286.82 $87,.517.64 Pursuant to due call and notice thereof, the City Council of the City of Centerville held their regular meeting on March 9, 1988. Mayor LrAllier called the meeting to order at 7:08 p.m. Present: Fritchie, Wilharber, Neumann. Motion by Wilharber, second by Neumann to approve the February 18, 1988 special meeting, unanimously. the minutes of motion carried Motion by Wilharber, second by Neumann to approve the February 24, 1988 regular meeting, unanimously. the minutes of motion carried OLD BUSINESS Clerk gave oath of office to Robert Burgstahler, 7381 Mill Road with regard to his appointment as City Council member, term to expire December 31, 1988. Brian Miller, City Engineer presented a letter to the City Council regarding their concerns of Sorel Street Drainage. Miller advised that the improved section of Sorel Street service as much of the runoff as possible, but will not eliminate the problem. Miller advised that regrading of property at 7067 Goiffon Avenue would be necessary to eliminate the water problem at that property. He also advised that no review of the runoff design is required by the Department of Natural Resources or the Rice Creek Watershed District. A copy of this letter is on file with the City Clerk. Motion by Wilharber, second by Neumann that per the recommendation of the City Engineer, and by adaption of Resolution #88-23, the bid for Sorel Street Improvement #87-3 by Valley Paving, Inc. in the amount of $11,109.85 will be accepted, motion carried unanimously. Motion by Wilharber, second by Neumann to adapt Resolution #88-24 declaring the adequacy of the petition of Gerald Meyer, 7223 Mill Road for municipal water in connection with Municipal Water Improvement #87-2, motion carried unanimously. Motion by Wilharber, second by Fritchie to adapt Resolution #88- 25 to send the necessary notices of assessment hearing to Gerald Meyer in reference to his petition for municipal water, as he has waived his right to a public hearing on the improvement, motion carried unanimously. Carolyn Drude, Municipal Financial Advisor, presented tabulation of bids for bonds to finance Municipal Water Improvement #87-2 and Sorel Street Extension Improvement #87-3. This information is on file with the City Clerk. Motion by Neumann, second by Fritchie to adapt Resolution #88-26 awarding the sale of #370,000 General Obligation Improvement Bonds of 1988 to Allison-Williams Company of Minneapolis; fixing City Council Meeting Minutes Page Two March 9, 1988 their form and delivery; and unanimously. specifications, directing their execution and providing for their payment, motion carried Clerk inquired as to who would have the responsibility to maintain the sloped right-of-way from the Sorel Street extension. Council members declined to make a formal motion on this, but the consensus appeared to be that the' City would maintain the southern right-of-way created by the Sorel Street extension. Clerk inquired as to whether the City should investigate extending water to the proposed car wash/mini mall area on the corner of Main Street and 20th Avenue. Clerk advised that if the proposed Rehbein residential development east of Shad Avenue were to go through, that it would not be that much further to extend water to the car wash. John Stewart, City Engineer, advised that this would not be feasible at this time. Clerk advised that Maguire Iron has allowed to store the steel for the water near the hockey rink. requested tower on that they be City property Motion by Wilharber, second by Burgstahler to deny the request of Maguire Iron to store the steel for the water tower on any City property, motion carried unanimously. Clerk advised that Maguire Iron has requested that the City supply gravel to provide access to the tower sight. Motion by Neumann, second by Wilharber to give permission to the Maier, Stewart and Associates to negotiate a change order for gravel to provide access to the sight, not to exceed $300.00, motion carried unanimously. Discussion of the City installing improvements for developments which come into the City. Council member Wilharber advised that he felt this could be a conflict of interest, and that it is the City Engineer's responsibility to watch the developers to assure that improvements are installed correctly. He noted that the previous City Engineer was also engineer to previous developments and now the City is suffering from this. Wilharber felt that he would like to look further into this possibility before making a decision. Carolyn Drude, Municipal Financial Advisor advised that it is common for cities to finance these improvements. She also noted that this could be a savings for the developer due to a decrease in the interest rate. She advised that it would not be a financial problem for the City to finance bonding of these improvements. Drude advised that most cities tie down the City Council Meeting Minutes Page Three March 9, 1988 developments pretty tight in these situations. She noted that the bottom line is the risk to the City. Drude encouraged Centerville to learn from the experiences of other cities. Stewart advised that there are two types of engineers, a engineer for a developer and a municipal engineer. He advised that each type of engineer has a different philosophy of work. A developer engineer is interested in getting approval at minimum standards. Stewart advised that a City engineer when checking the work of the developer looks at the work from a general point of view, general city standards, and general tasks required. The obvious problems of the work are addressed. Stewart noted that he appreciates the City considering this issue, but that the major purpose of Maier, Stewart and Associates is to be a City Engineer, not an engineer for every development that comes into the City. Council member Fritchie advised that she felt that it would be in the best interest of the City to install and bond for all development improvements. Fritchie felt in this situation the City would have more control, minimizing conflict of interest. Council member Burgstahler expressed concern over the general policies of other cities who install the improvements, that it may be best for the City to finance these projects, bonding is an issue that would need further consideration, and that it may be advantageous to consider the developments on a case by case basis. Burgstahler recommends looking into this further by obtaining and reviewing copies of development agreements from other cities. Clerk advised that City Attorney recommends against using the City Engineer to install the improvements, unless the City were to do the bonding for the improvements. He feels that the conflict of interest, if the City were not to bond for the improvements, would be toogreat. Motion by Neumann, second by Wilharber to reschedule the consideration of City installed improvements in developments until the April 13, 1988 meeting, when copies of development agreements from other cities would be available, motion carried unanimously. Discussion of feasibility study residential development north of Stewart, City Engineer, presented a that would be addressed in the study. is on file with the City Clerk. to review the impact of a Centerville Heights. John written proposal on issue A copy of this information Clerk advised that David Heller, of Heritage Development, agreed City Council Meeting Minutes Page Four March 9, 1988 to pay one half of the original estimate of $1,800 for the feasibility study. Council member Wilharber expressed concern that if the City Council were to go ahead and approve the study and if the study were to come out favorable for a development north of Centerville Heights, would there be other concerns of the Planning and Zoning Commission that have not been addressed. Dan Tourville, Chairperson of the Planning and Zoning Commission advised that the first time Heritage Development approached the Planning and Zoning Commission the sketch plan was unacceptable. The second time they were approached the sketch plan was again turned down due to concern about the minimum lot size. The third time they were approached the lot sizes were larger, but no recommendation was made. Tourville noted the concern over the traffic flow of that area. Tourville also noted that rezoning and a possible MUSA extension have not been addressed. Stewart advised that the study would also include the northern unimproved portion of Mill Road. The study will probably not consider improving the newly reconstructed section of Mill Road to increase the capacity, but will address the improvement of the northern section of Mill Road, as this section in its unimproved state may not be suitable for the proposed traffic increase. Council member Fritchie expressed concern over possible control of traffic from Lino Lakes. Stewart advised that this could not be controlled. Council member Wilharber questioned review of a possible MUSA extension. Stewart advised that the City would have to try to investigate the possibilities and determine if compromises would have to be made with regard to other comprehensive plan amendments. Council member Burgstahler noted that he appreciated that the proposed feasibility study would be more specific than that of a future City Planner, but broader than for just the proposed Heritage Creekwood Development. He felt uncomfortable responding to specific proposals in this manner. Burgstahler advised he would be agreeable to ordering this study if the developer were to pay for it. Stewart advised that in the past the City has used the response method to issues such as this due to financial concerns. In actuality a study such as this should be done for the whole City. Mayor L'Allier stepped down as presiding officer, due to possible conflict of interest. Acting Mayor Fritchie assumed the position City Council Meeting Minutes Page Five . March 9, 1988 of presiding officer. Council member Neumann advised that he agreed with Bursstahler, but felt that due to the safety concerns of the area a study is needed at this time. . Motion by Neumann, second by Wilharber to direct Maier, Stewart and Associates to prepare a feasibility study regarding the impact of a proposed development east of Mill Road and north of Centerville Heights; contingent upon the developer agreeing to pay for $900 of the plan; City Clerk is authorized to negotiate the developer cost of the plan down to $800 if necessary; the agreed upon dollar amount will be paid by the developer in an escrow account per City Ordinance #42, aye: Fritchie, Neumann, Wilharber, Burgstahler; abstain: L'Allier. Mayor L'Allier returned as presiding officer for the remainder of the meeting. Discussion of permanent weight restrictions. Brian Miller, City Engineer, pointed out a letter and several examples of other cities permanent weight restriction ordinances that were presented to the City on February 22, 1988. This information is on file with the City Clerk. Clerk noted that the information was referred to the Planning and Zoning Commission, who referred it back to the City Council as they felt this is a Council decision and not in their area of expertise. John Stewart, City Engineer, noted that there are three areas of streets in Centerville: streets reconstructed in the 1987 Street Reconstruction Improvement #87-1, incomplete streets (one lift of blacktop) in L'Allier Estates II and Center Oaks II, and the older City streets. Discussion of spring weight restrictions. Council members discussed the possibilities of having 5 ton restrictions on some streets and 3 ton on others, or only allowing 3 ton restriction on all streets. Stewart advised that he felt that a 3 ton restriction would be too restrictive for the 1987 reconstructed streets, as the streets were designed and constructed for 7 ton use. Stewart felt that the 1987 reconstructed streets would stand 5 tons during spring weight restrictions. Council member Fritchie preferred to leave all streets at 3 ton. Council member Wilharber advised that he would rather be more conservative and allow only 3 ton on all streets, rather than a mixture of different weight restrictions. Mayor L'Allier advised that he prefers that a 3 ton limit be put on in all developments with only one lift of blacktop. I City Council Meeting Minutes Page Six March 9, 1988 Council members Burgstahler and Neumann agreed that 3 ton throughout the City would be more consistent. Motion by Wilharber, second by Fritchie that 1988 spring weight restrictions for the City of Centerville will become effective concurrent with the spring weight restrictions of Anoka County; the weight limit on all City streets within the City of Centerville during 1988 spring weight restrictions will be 3 tons per axle, motion carried unanimously. Motion by Wilharber, second by Fritchie to direct the City Engineer to work with the City Clerk to set up an agreement/permit for use for Maguire Iron and LTP Enterprises to allow them to drive equipment on Shad Avenue up to 5 ton per axle if necessary; the permit will be for specific periods of time and vehicles, motion carried unanimously. I Discussion of the City "No Parking" Ordinance with regard to new developments of Center Oaks II and L'Allier Estates II. There is only one lift of blacktop on the streets in these developments, thus the streets have not been accepted by the City. New residents are having trouble parking on their property, as driveways have not been constructed. Clerk will make a note to put off-street parking for new residents in future development contracts as a developer responsibility. Motion by Wilharber, second by Fritchie to direct the City Clerk to notify the Lino Lakes Police Department that "no parking" between the hours of 3:00 a.m. and 7:00 a.m. will not be enforced in the L'Allier Estates II and Center Oaks II developments until notified by the City to do so; this direction is due to the unusually circumstance of new residents not having a place to park on their property without getting stuck and due to the streets not yet being turned over to the City, motion carried unanimously. Discussion of Shad Avenue ditch. John Stewart, City Engineer, advised that there is a runoff problem due to little vegetation causing silt to run into the ditch area. Stewart advises that it is too wet to handle the problem at this time. He suggests that the Council wait to see if a proposal is presented for development of that area. I Council member Wilharber suggested that Clerk talk to Public Works Director to see if the ditch or the problem is in the City right-of-way. It appeared that it was the consensus of the Council that this be done. Discussion of CORONA Joint Powers Agreement. Clerk advised that City Attorney has reviewed the agreement and that he sees no City Council Meeting Minutes Page Seven March 9, 19B! problem with it. He advised that participate is $35.00 and that the agreement is available at any time. the cost to the City to option to terminate the Motion by Fritchie, second by Neumann to enter a Joint Powers Agreement with other municipalities in Anoka County into the "Coalition of Rural Outlying Neighboring Areas" (CORONA), motion carried unanimously. Council member Fritchie advised that Representative Joe Quinn had introduced a bill to develop special tax districts for areas which involve City improvements. This was scheduled to be presented before the Senate on March 10, 1988. Representative Quinn has since withdrawn his proposal. Brian Miller, City Engineer, advised that the Mayor and City Clerk signatures will be needed for the Mill Road Watermain Contracts. He advised that notice to proceed will be addressed at a later date. Motion by Fritchie, second by Wilharber to approve the signing of the contracts for the Mill Road Watermain Contract with Lake Area Utility Contracting, Inc. by the Clerk and Mayor; contingent upon review of the contracts by the City Attorney, motion carried unanimously. Motion by Wilharber, second by Burgstahler to direct Maier, Stewart and Associates to forward the contracts for the Mill Road Watermain Contract with Lake Area Utility Contracting, Inc. to the City Attorney for review, motion carried unanimously. NEW BUSINESS Motion by Neumann, second by Fritchie that per the City Engineer's October 8, 1987 letter of recommendation, and as reproducible "Record Drawings" have been submitted to the City Engineer, Resolution #88-26 is adopted to accept the improvement of sanitary sewer in the Rehbein Industrial Park; also per the same letter of recommendation the one year warranty began October 5, 1987, motion carried unanimously. A copy of City Engineer letter of recommendation is on file with the City Clerk. PETITIONS AND COMPLAINTS Clerk advised that several residents have expressed concern over the puddling on Center Street and Shad Avenue. John Stewart, City Engineer, advised that the dirt in the streets and movement of soils underneath the streets are contributing to the puddling. He advised that there is not much that can be done about this and that it will probably go away. City Council Meeting Minutes Page Eight March 9, 1988 Clerk asked for clarification on how complaints of City nuisances should be handled. Motion by Fritchie, second by Wilharber that owners of property on which unlicensed vehicles are parked will be sent a letter requesting that the vehicle be properly licensed or removed from the property; if the property owner does not take care of the problem within 14 days the matter will be turned over to the Lino Lakes Police Department, motion carried unanimously. Motion by Wilharber, second by Burgstahler that only legitimate complaints will be pursued (complainant must give their name, which will be held in confidence at City Hall upon request); City Clerk will notify property owner of the offense; a copy of the notification will be given to the City Council; City Clerk will have all complaints investigated before notifying property owners about an alleged problem, motion carried unanimously. Council member Wilharber noted that Father Kenny, of St. Genevieve Church, called him to inquire about discharge of weapons within the City to get rid of pigeons. Wilharber advised him that he could use bird shot or a pellet gun. NEW BUSINESS Discussion of Ho-So Contracting. They would like to request an extension to the six month extension granted to them on December 21, 1987 to let the cabinet shop, which rents space from Ro-So Contracting, remain until June 21, 1988. The reason for the second extension request was to allow the cabinet shop more time to work out a suitable relocation. Motion by Wilharber, second by Fritchie to deny requests from Ro- So Contracting for further extensions to allow the cabinet shop to stay at it's present location, motion carried unanimously. Motion by Wilharber, second by Neumann to direct the City Clerk to contact individual contractors who may have paid taxes on materials used in the installation of City improvements and attempt to recoup these taxes paid in such a way that it would be beneficial to both the City and the contractor, motion carried unanimously. Motion by Burgstahler, second by Fritchie to direct the City Clerk to get a copy of the City of Centerville/City Attorney contract to Council members Neumann and Wilharber prior to the March 23, 1988 meeting; Neumann and Wilharber will meet with the City Attorney after reviewing the contract to address City concerns, motion carried unanimously. Motion by Wilharber, second by Neumann that as William Hawkins, City Council Meeting Minutes Page Nine March 9, 1988 City Attorney will not be able to attend the March 23, 1988 assessment hearings, John Burke, Mr. Hawkinsr associate will be asked to attend in his place, motion carried unanimously. Norman Fritchie, Centennial Fire District Commissioner, appeared before the Council to elaborate on a letter sent to the City Council requesting participation from the City from the City Council and the Planning and Zoning Commission to work on the District Master Plan. The first meeting will be March 19, 1988. A copy of this letter is on file with the City Clerk. Motion by Fritchie, second by Wilharber to appoint Council member Neumann as representative for the City Council, and to appoint the City Clerk as representative for the Planning and Zoning Commission to work with the Centennial Fire District on the Centennial Fire District Master Plan, motion carried unanimously. Mayor L~Allier volunteered to represent Centerville in the presentation of a plaque to Buster LaTuff at the March 10, 1988 Fire Commission meeting. Clerk advised that Steve Patrick from an architectural firm asked if he could meet with the Council to discuss a future municipal building, in general terms. Clerk noted that she has advised Patrick that it may be 2-5 years before a new building would be considered. Council member Fritchie advised that Lake Elmo recently built a new City hall from community volunteers and persons/tradesman who, due to court action, were required to serve community service time. Motion by Wilharber, second by Neumann to allow Steve Patrick to appear before the City Council at the April 13, 1988 meeting; to be given a time limit of 15 minutes; purpose of the meeting would be to begin to educate the Council on what would be involved in a newly constructed municipal building if it were to be looked at in the future, aye: Neumann, Wilharber, Burgstahler, LrAllierj nay: Fritchie. Council member Wilharber updated the Planning and Zoning Commission and Park meetings. Council on the March and Recreation Committee Motion by L'Allier, second by Fritchie to direct the City Clerk to work with Archie Gay, District Fire Chief, to obtain and utilize an old fire department water tank for City uses such as new plantings and sewer flushing, motion carried unanimously. Steve Dixon, Park and Recreation Committee member has been named I City Council Meeting Minutes Page Ten March 9, 1988 Central Park Coordinator. He will be responsible for the reserving of the fields for all tournaments. Motion by Wilharber, second by Bursstahler to accept the current payment of claims, motion carried unanimously. Archie Gay, District Fire ChiefJ noted that beginning in April, the siren will go off at 1:00 p.m. Motion by Wilharber, second by Fritchie to adjourn the meetingJ motion carried unanimously. Meeting adjourned at 11=18 p.m. Respectfully submitted, T1-~~z~~~~c& Clerk/Treasurer I I , EXTRACT OF MINUTES OF MEETING OF THE CITY COUNCIL OF THE CITY OF CENTERVILLE COUNTY OF ANOKA, MINNESOTA Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Centerville, Minnesota, was duly held in the City ( Hall in said City on Wednesday, March 9, 1988, commencing at 7:00 o'clock p.m., C. T. . The following members of the Council were present: Leon L1Allier, Carol Fritchie, Thomas Wilharber; Robert Burgstahler Walter Neumann, and the following were absent: None *** *** *** Member Neumann introduced the following resolution and moved its adoption: RESOLUTION AWARDING THE SALE OF $370,000 GENERAL OBLIGATION IMPROVEMENT BONDS OF 1988; FIXING THEIR FORM AND SPECIFICATIONS; DIRECTING THEIR EXECUTION AND DELIVERY; AND PROVIDING FOR THEIR PAYMENT. BE IT RESOLVED By the City Council of the City of Centerville, Anoka County, Minnesota, (City) as follows: Section 1. Findings. 1.01. It is determined that the following assessable public improve- ments (Improvements) have been made, duly ordered or contracts let for the construction thereof by the City pursuant to the provisions of Minnesota Statutes, Chapter 429. .. Construction, engineering, and issuance costs: Water distribution and storage Sorel Street improvements Capitalized .interest, est. $320,600 20,000 $340,600 24,000 $364.600 5,400 *370,Q~ Funds needed Plus allowanee for diseount bidding Bond issue 1.02. The Council hereby finds and determines that it is necessary and expedient to the sound financial management of the affairs of the City to issue and sell its general obligations pursuant to Minnesota Statutes, Chapters 429 and 475 (Act) to finance all or a portion of the costs of the Improvements. 1.03. In order to provide financing for the Improvements, the City shall therefor issue and sell its $364,600 General Obligation Improvement Bonds of 1988 (Bonds) which include $5,400 of Bonds representing additional interest. The City is authorized by Section 475.60, Subdivision 2(1) and (2) of the Act to negotiate the sale of the Bonds, there having been no negotiated sale of the City's bonds within the past 12 months. The actions of the City Attorney in soliciting proposals for the Bonds are ratified and confirmed in all respects. Section 2. Sale of Bonds. 2.01. The offer of Allison-Williams Company (Purchaser) to purchase the Bonds is hereby found and determined to be a reasonable offer and shall be and is hereby accepted, the offer being to purchase the Bonds at a price of $ 365,208.50 plus accrued interest to date of delivery, for Bonds bearing interest as follows: Year of Interest Year of Interest Maturity Rate Maturity Rate - 1990 5.25% 1994 6.00% 1991 5.40% 1995 6.25% 1992 5.60% 1996 6.40% 1993 5.80% 1997 6.50% Net Effective Interest Rate: 6.3582% The sum of $22,092.50representing capitalized interest shall be credited to the Debt Service Fund c~eated by Section 5. The Mayor and City Clerk-Treasurer are directed to execute a contract with the Purchaser on behalf of the City. 2.02. The City shall forthwith issue and sell the Bonds in the total principal amount of $370,000, originally dated as of March 1, 1988, in the denomination of $5,000 or any integral multiple thereof, numbered no. R-l upward, bearing interest as above set forth, and which Bonds mature serial- ly on March 1 in the years and amounts as follows: YEAR AMOUNT YEAR AMOUNT 1990 1991 1992 1993 $35,000 40,000 40,000 45,000 1994 1995 1996 1997 $45,000 50,000 55,000 60,000 2.03. The City may elect on March 1, 1993, and on any interest payment date thereafter to prepay Bonds due on or after March I, 1994. Redemption may be in whole or in part of the Bonds subject to prepayment. If redemption is in part, those Bonds remaining unpaid which have the latest maturity date will be prepaid first. If only part of the Bonds having a common maturity date are called for prepayment the specific obligations to be prepaid will be chosen by lot by the Registrar. All prepayments will be at a price of par plus accrued interest. Section 3. Form: Registration. 3.01. Registered Form. The Bonds shall be issuable only in fully registered form. The interest thereon and. upon surrender of each Bond, the principal amount thereof shall be payable by check or draft issued by the Registrar described herein. 3.02. Dates; Interest Payment Dates. Each Bond shall be dated as of the last interest payment date preceding the date of authentication to which interest on the Bond has been paid or made available for paYment. unless (i) the date of authentication 1s an interest payment date to which interest has been paid or made available for payment, in which case such Bond shall be dated as of the date of authentication. or (ii) the date of authentication is prior to the first interest paYment date, in which case such Bond shall be dated as of the date of original issue. The interest on the Bonds shall be payable on March 1 and September 1 in each year, com- mencing September I, 1988. to the owner of record thereof as of the close of business on the fifteenth day of the iDlllediately preceding month, whether or not such day is a business day. 3.03. Registration. The City shall appoint, and shall maintain, a bond registrar, transfer agent, authenticating agent and paying agent (Registrar). The effect of registration and the rights and duties of the City and the Registrar with respect thereto shall be as follows: <a> Register. The Registrar shall keep at its principal corpo- rate trust office a bond register in which the Registrar shall provide for the registration of ownership of Bonds and the registration of transfers and exchanges of Bonds entitled to be registered, trans- ferred or exchanged. (b) Transfer of Bonds. Upon surrender for transfer of any Bond duly endorsed by the registered owner thereof or accompanied by a written instrument of transfer, in form satisfactory to the Registrar, duly executed by the registered owner thereof or by an attorney duly authorized by the registered owner in writing, the Registrar shall authenticate and deliver, in the name of the designated transferee or transferees, one or more Dew Bonds of a like aggregate principal amount and maturity, as requested by the transferor. The Registrar may, however, close the books for registration of any transfer after the fifteenth day of the month preceding each interest payment date and until such interest payment date. (c) Exchange of Bonds. Whenever any Bonds are surrendered by the registered owner for exchange the Registrar shall authenticate and deliver one or more new Bonds of a like aggregate principal amount and maturity, as requested by the registered owner or the owner's attorney in writing. (d) Cancellation. All Bonds surrendered upon any transfer or exchange shall be promptly cancelled by the Registrar and thereafter disposed of as directed by the City. (e) Improper or Unauthorized Transfer. When aDY Bond is pre- sented to the Registrar for transfer, the Registrar may refuse to transfer the same until it is satisfied that the endorsement on such Bond or separate instrument of transfer is valid and genuine and that the requested transfer is legally authorized. The Registrar shall incur no liability for the refusal, in good faith, to make transfers which it, in its judgment, deems improper or unauthorized. (f) Persons Deemed Owners. The City and the Registrar may treat the person in whose name any Bond is at any time registered in the bond register as the absolute owner of such Bond, whether such Bond shall be overdue or Dot, for the purpose of receiving payment of, or on account of, the principal of and interest on such Bond and for all other purposes, and all such payments so made to any such registered owner or upon the owner's order shall be valid and effectual to satisfy and discharge the liability upon such Bond to the extent of the sum or sums so paid. (g) Taxes, Fees and Charges. For every transfer or exchange of Bonds, the Registrar may impose a charge upon the owner thereof suffi- cient to reimburse the Registrar for any tax, fee or other govern- mental charge required to be paid with respect to such transfer or exchange. (h) Mutilated, Lost, Stolen or Destroyed Bonds. In case any Bond shall become mutilated or be destroyed, stolen or lost, the Registrar shall deliver a new Bond of like amount, Dumber, maturity date and tenor in exchange and substitution for and upon cancellation of any such mutilated Bond or in lieu of and in substitution for any such Bond destroyed, stolen or lost, upon the payment of the reason- able expenses and charges of the Registrar in connection therewith; and, in the case of a Bond destroyed, stolen or lost, upon filing with the Registrar of evidence satisfactory to it that such Bond was destroyed, stolen or lost, and of the ownership thereof, and upon furnishing to the Registrar of an appropriate bond or indemnity in form, substance and amount satisfactory to it, in which both the City and the Registt;ar shall be named as obligees. All Bonds 80 sur- rendered to the Registrar shall be cancelled by it and evidence of such cancellation shall be given to the City. If the mutilated, destroyed, stolen or lost Bond has already matured or been called for redemption in accordance with its terms it shall not be necessary to issue a new Bond prior to payment. (i) Redemption. In the event any of the Bonds are called for redemption, notice thereof identifying the Bonds to be redeemed will be given by the Registrar by mailing a copy of the redemption notice by first class mail (postage prepaid) not more than 60 and not less than 30 days prior to the date fixed for redemption to' the registered owner of each Bond to be redeemed at the address shown on the regis- tration books kept by the Registrar and by publishing said notice in the manner required by law. Failure to give such notice by publica- tion or by mail to any registered owner, or any defect therein, will not affect the validity of any proceeding for the redemption of Bonds. All Bonds so called for redemption will cease to bear interest after the specified redemption date, provided that the funds for the redemp- tion are on deposit with the place of payment at that time. 3.04. Appointment of Initial Registrar. The City hereby appoints American National Bank and Trust Company, St. Paul, Minnesota, as the initial Registrar. The Mayor and the Clerk-Treasurer are authorized to execute and deliver, on behalf of the City, a contract with the Registrar. Upon merger or consolidation of the Registrar with another corporation, if the resulting corporation is a bank or trust company authorized by law to conduct such business, such corporation shall be authorized to act as successor Registrar. The City agrees to pay the reasonable and customary charges of the Registrar for the services performed. The City reserves the right to remove the Registrar upon 30 days' notice and upon the appointment of a successor Registrar, in which event the predecessor Registrar shall deliver all cash and Bonds in its possession to the successor Registrar and shall deliver the bond register to the successor Registrar. On or before each principal or interest due date, without further order of this Council, the Clerk-Treasurer shall transmit to the Registrar moneys sufficient for the payment of all principal and interest then due. 3.05. Execution, Authentication and Delivery. The Bonds shall be prepared under the direction of the Clerk-Treasurer and shall be executed on behalf of the City by the signatures of the Mayor and the Clerk-Treasurer, provided that all signatures may be printed, engraved or lithographed facsimiles of the originals. In case any officer whose signature or a facsimile of whose signature shall appear on the Bonds shall cease to be such officer before the delivery of any Bond, such signature or facsimile shall nevertheless be valid and sufficient for all purposes, the same as if the officer had remained in office until delivery. Notwith- standing such execution. no Bond shall be valid or obligatory for any purpose or entitled to any security or benefit under this Resolution unless and until a certificate of authentication on such Bond has been duly executed by the manual signature of an authorized representative of the Registrar. Certificates of authentication on different Bonds need not be signed by the same representative. The executed certificate of authentica- tion on each Bond shall be conclusive evidence that it has been authenti- cated and delivered under this Resolution. When the Bonds have been so prepared. executed and authenticated, the Clerk-Treasurer shall deliver the same to the Purchaser thereof upon payment of the purchase price in accor- dance with the contract of sale heretofore made and executed, and the Purchaser shall not be obligated to see to the application of the purchase price. 3.06. Temporary Bonds. The City may elect to deliver in lieu of printed definitive Bonds, one or more typewritten temporary bonds in substantially the form set forth in Section 4 with such changes as may be necessary to reflect more than one maturity in a single temporary bond. Upon the execution and delivery of definitive bonds, the temporary bonds shall be exchanged therefor and cancelled. Section 4. Form of Bonds. 4.01. The Bonds shall be printed in substantially the following form: [Face of the Bond] UNITED STATES OF AMERICA STATE OF MINNESOTA COUNTY OF ANOKA CITY OF CENTERVILLE GENERAL OBLIGATION IMPROVEMENT BOND OF 1988 .!!!! Maturity Date of Original Issue CUSIP March I, 1988 No. R- $ The City of Centerville, a duly organized and existing municipal corporation in ADoka County, Minnesota (City), acknowledges itself to be indebted and for value received hereby promises to pay to or registered assigns, the principal sum of $ on the maturity date specified above, with interest thereon from the date hereof at the annual rate specified above, payable March 1 and September 1 in each year. com- mencing September I, 1988, to the person in whose name this Bond is regis- tered. at the close of business on the 15th day (whether or not a business day) of the immediately preceding month. The interest hereon and, upon presentation and surrender hereof, the principal hereof are payable in lawful money of the United States of America by check or draft by American National Bank and Trust Company, St. Paul, Minnesota, as Bond Registrar, Transfer Agent, Authenticating Agent and Paying Agent, or its designated successor under the Resolution described herein. For the prompt and full paYment of such principal and interest as the same respectively become due, the full faith and credit and taxing powers of the City have been and are hereby irrevocably pledged. The City may elect on March 1, 1993 and on any interest payment date thereafter to prepay Bonds due on or after March 1, 1994. Redemption may be in whole or in part of the Bonds subject to prepaYment. If redemp- tion is in part, those Bonds remaining unpaid which have the latest maturi- ty date will be prepaid first. If only part of the Bonds having a common maturity date are called for prepaYment the specific obligations to be prepaid will be chosen by lot by the Registrar. All prepaYments will be at a price of par plus accrued interest. The City Council has designated the Bonds as "qualified tax exempt obligations" within the meaning of Section 265(b)(3) of the Internal Revenue Code of 1986, as amended (the Code), and within the $10 million limit allowed by the Code for the calendar year of issue. Additional provisions of this Bond are contained on the reverse hereof and such provisions shall for all purposes have the same effect as though fully set forth in this place. This Bond shall not be valid or become obligatory for any purpose or be entitled to any security or benefit under the Resolution until the Certificate of Authentication hereon shall have been executed by the Bond Registrar by manual signature of one of its authorized representatives. IN WITNESS WHEREOF, the City of Centerville, ADoka County, Minnesota, by its City Council, has caused this Bond to be executed on its behalf by the facsimile signatures of the Mayor and City Clerk-Treasurer and has caused this Bond to be dated as of the date set forth below. Dated: CITY OF CENTERVILLE, MINNESOTA (facsimile) City Clerk-Treasurer (facsimile) Kayar CERTIFICATE OF AUTHENTICATION This is one of the Bonds delivered pursuant to the Resolution mentioned within. AMERICAN NATIONAL BANK AND TRUST COMPANY By Authorized Representative [Reverse of the Bond] This Bond is one of an issue in the aggregate principal amount of $370,000, all of like original date and tenor, except as to number, maturi- ty date, redemption. privilege, and interest rate, issued pursuant to a resolution adopted by the City Council on March 9, 1988 (the Resolution), for the purpose of providing money to defray the expenses incurred and to be incurred in making local improvements, pursuant to and in full conformi- ty with the Constitution and laws of the State of Minnesota, including Minnesota Statutes, Chapter 429 and is payable primarily from special assessments against property specially benefited thereby, but constitutes a general obligation of the City, and to provide moneys for the prompt and full payment of said principal and interest as the same become due, the full faith and credit of the City is hereby irrevocably pledged, and the City Council will levy ad valorem taxes, if required for such purpose, which taxes may be levied on all of the taxable property in the City without limitation as to rate or amount. The bonds of this series are issued only as fully registered bonds in denominations of $5,000 or any integral multiple thereof of single maturities. As provided in the Resolution and subject to certain limitations set forth therein, this Bond is transferable upon the books of the City at the principal office of the Bond Registrar, by the registered owner hereof in person or by the owner's attorney duly authorized in writing upon surrender hereof together with a written instrument of transfer satisfactory to the Bond Registrar, duly executed by the registered owner or the owner's attorney; and may also be surrendered in exchange for Bonds of other authorized denominations. Upon such transfer or exchange the City will cause a new Bond or Bonds to be issued in the name of the transferee or registered owner, of the same aggregate principal amount, bearing interest at the same rate and maturing on the same date, subject to reimbursement for any tax, fee or governmental charge required to be paid with respect to such transfer or exchange. The City and the Bond Registrar may deem and treat the person in whose name this Bond is registered as the absolute owner hereof, whether this Bond is overdue or not, for the purpose of receiving payment and for all other purposes, and neither the City nor the Bond Registrar sball be affected by any notice to tbe contrary. IT IS HEREBY CERTIFIED, RECITED, COVENANTED AND AGREED that all acts, conditions and things required by the Constitution and laws of the State of Minnesota, to be done, to exist, to happen and to be performed preliminary to and in the issuance of this Bond in order to make it a valid and binding general obligation of the City in accordance with its terms, have been done, do exist, have happened and have been performed as 80 required, and that the issuance of this Bond does not cause. the indebtedness of the City to exceed any constitutional or statutory limitation of indebtedness. (Form of certificate to be printed on the reverse side of each Bond, following a full copy of the legal opinion.) I certify that the above is a full, true and correct copy of the legal opinion rendered by bond counsel on the issue of Bonds of the City of Centerville, Minnesota, which includes the within Bond, dated as of the date of delivery of and payment for the Bonds. (Facsimile Signature) City Clerk-Treasurer The following abbreviations, when used in the inscription of the face of this Bond, shall be construed as though they were written out in full according to applicable laws or regulations: TEN COM -- as tenants in cODDIlon UNIF GIFT MIN ACT (Cust) Custodian (Minor) TEN ENT -- 8S tenants by entireties under Uniform Gifts or Transfers to Minors JT TEN -- as joint tenants with right of survivorship and not as tenants in common Act . . . . . . . . . . . . . (State) Additional abbreviations may also be used though not in the above list. ASSIGNMENT For value received, the undersigned hereby sells, assigns and transfers unto the within Bond and all rights thereunder, and does hereby irrevocably constitute and appoint attorney to transfer the said Bond on the books kept for registration of the within Bond, with full power of substitution in the premises. Dated: Notice: The assignor's signature to this assignment must correspond with the name as it appears upon the face of the within Bond in every particular, with- out alteration or any change whatever. Signature Guaranteed: Signature(s) must be guaranteed by a national bank or trust company or by a brokerage firm having a membership in one of the major stock exchanges. The Bond Registrar will not effect transfer of this Bond unless the information conc~rning the assignee requested below is provided. Name and Address: (Include information for all joint owners if this Bond is held by joint account) Please insert social security or other identifying number of assignee 4.02. The Clerk-Treasurer shall obtain a copy of the proposed approv- ing legal opinion of LeFevere. Lefler. Kennedy. O'Brien & Drawz. a Profes- sional Association. Minneapolis, Minnesota, which shall be complete except as to dating thereof and shall cause the opinion to be printed on each Bond. together with a certificate to be signed by the facsimile signature of the Clerk-Treasurer in substantially the form set forth in the form of Bond. The Clerk-Treasurer is hereby authorized and directed to execute such certificate in the name of the City upon receipt of such opinion and to file the opinion in the City offices. Section 5. Security: Payment. 5.01. The Bonds shall be payable from the Improvement Bonds of 1988 Fund (Debt Service Fund) hereby created, and the proceeds of any general taxes hereinafter levied (Taxes) and special assessments (Assessments) to be levied for the improvements are hereby pledged to the Debt Service Fund. If any payment of principal or interest on the Bonds shall become due when there is not sufficient money in the Debt Service Fund to pay the same, the Clerk-Treasurer shall pay such principal or interest from the general fund of the City and the Debt Service FUnd may be reimbursed for such advances out of proceeds of Assessments and Taxes for the Improvements when collect- ed. S.02. It is determined that at least 20% of the Cost of the Improve- ments will be specially assessed against benefitted properties. To provide for the City's share of the Cost of the Improvements and to comply with Minnesota Statutes, Section 475.61, there is hereby levied an irrepealable annual ad valorem tax upon all taxable property in the City in the years and amounts as follows (year stated being year of levy for collection in the following year): Year - ~ Year - ~ (See Attachment A) 5.03. It is hereby determined that collections of Assessments and the foregoing Taxes will produce five percent in excess of the amount needed to meet, when due, the principal and interest payments on the Bonds. The tax levy herein provided shall be irrepealable until all of the bonds are paid, provided that the City Clerk-Treasurer may annually, prior to October 10 of any year, certify to the County Auditor the amount available in the Debt Service Fund to pay principal and interest during the ensuing year, and the County Auditor shall thereupon reduce the levy collectible d~ring such year by the amount so certified. The City Clerk-Treasurer is directed to file a certified copy of this resolution with the Auditor of Anoka County, and obtain the certificate required by Minnesota Statutes, Section 475.63. 5.04. It is hereby determined that the Improvements to be financed by the Bonds will directly and indirectly benefit the abutting property, and the City hereby covenants with the holders from time to time of the Bonds as follows: (a) The City has .eaused or will cause the Assessments for the Improvements to be promptly levied so that the first installment will be collectible not later than 1989 and will take all steps necessary to assure prompt collection, and the levy of the Assessments is hereby authorized. The City Council shall cause all further actions and proceedings relative to the making and financing of the Improvements financed hereby to be taken with due diligence that are required for the construction of each Improvements financed wholly or partly from the proceeds of the Bonds, and for the final and valid levy of the Assessments and the appropria- tion of. any other funds needed to pay the Bonds and interest thereon when due. (b) In the event of any current or anticipated defi- ciency in the Assessments, the City Council will levy ad valorem taxes in the amount of said current or anticipated deficiency. (c) The City will keep complete and accurate books and records showing all receipts and disbursements in connection with the Improvements, and Assessments levied therefor and other funds appropriated for their payment, and all collec- tions thereof and disbursements therefrom, moneys on hand and balance of unpaid Assessments. (d) The City will cause its books and records to be audited at least annually and will furnish copies of such audit reports to any interested person upon request. Section 6. Authentication of Transcript. 6.01. The officers of the City are hereby authorized and directed to prepare and furnish to the Purchaser and to the attorneys approving the Bonds, certified copies of proceedings and records of the City relating to the Bonds and to the- financial condition and affairs of the City, and such other certificates, affidavits and transcripts as may be required to show the facts within their knowledge or as shown by the books and records in their custody and under their control, relating to the validity and market- ability of the Bonds and such instruments, including any heretofore fur- nished, shall be deemed representations of the City as to the facts stated therein. 6.02. It is determined that no comprehensive official statement or prospectus has been prepared or circulated by the City in ~onnection with the sale of the Bonds and that the Purchaser has made its own investigation concerning the City as set forth in an investment letter of even date, receipt of which is hereby acknowledged. Section 7. Special Tax Covenant. 7.01. (a) The City covenants and agrees with the holders from time to time of the Bonds that it will not take or permit to be taken by any of its officers, employees or agents any action which would cause the interest on the Bonds to become subject to taxation under the Internal Revenue Code of 1986, as amended (the Code), and the Treasury Regulations promulgated thereunder, in effect at the time of such actions, and that it will take or cause its officers, employees or agents to take, all affirmative action within its power that may be necessary to ensure that such interest will not become subject to taxation under the Code and applicable Treasury Regulations, as presently existing or as hereafter amended and made appli- cable to the Bonds. (b) The City shall comply with requirements necessary under the Code to establish and maintain the exclusion from gross income of the interest on the Bonds under Section 103 of the Code, including without limitation requirements relating to temporary periods for investments, limitations on amounts invested at a yield greater than the yield on the Bonds, and the rebate of excess investment earnings to the United States if the Bonds (together with other obligations reasonably expected to be issued in calendar year 1988) exceed the small-issuer exception amount of $5,000,000. For purposes of qualifying for the small issuer exception to the federal arbitrage rebate requirements, the City hereby finds, deter- mines and declares that the aggregate face amount of all tax-exempt bonds (other than private activity bonds) issued by the City (and all subordinate entities of the City) during the calendar year in which the Bonds are issued and outstanding at one time is not reasonably expected to exceed $5,000,000, all within the meaning of Section 148(f)(4)(C) of the Code. . 7.02. The City further covenants not to use the proceeds of the Bonds or to cause or permit them or any of them to be used, in such a manner as to cause the Bonds to be "private activity bonds" within the meaning of Sections 103and 141 through 150 of the Code. 7.0J. In order to qualify the Bonds as "qualified tax-exempt obliga- tions" within the meaning of Section 26S(b)(3) of the Code, the City hereby makes the following factual statements and representations: (a) The Bonds are not "private activity bonds" as defined in Section 141 of the Code; (b) the City hereby designates the Bonds as "qualified tax-ex- empt obligations" for purposes of Section 26S(b)(3) of the Code; (c) the reasonably anticipated amount of tax-exempt obligations (other than private activity bonds, treating qualified SOI(c)(J) bonds as not being private activity bonds) which will be issued by the City (and all subordinate entities of the County) during calendar year 1987 will not exceed $10,000,000; and (d) not more than $10,000,000 of obligations issued by the City during calendar year 1988 have been designated for purposes of Section 26S(b)(3) of the Code. The City shall use its best efforts to comply with any federal procedural requirements which may apply in order to effectuate the designation made by this section. The motion for the adoption of the foregoing resolution was duly seconded by Member Fritchie and upon vote being taken thereon, the following voted in favor thereof: L1Allier, Fritchie, Neumann, Wilharber, Burgstahler and the following voted against: None whereupon said resolution was declared duly passed and adopted. ATTACHMENT A E 03/15/88 (DtPUTATION OF TAX LEVY ON - CITY OF CENTERVILlE, MINNESOTA $370,000 G.O. IMPROVEMENT BONDS OF 1998 LEVY COLLECTION $117 ,300 . 8.001 YEAR YEAR P&I PLUS 5\ ASSESSMENT I NET TAX 1988/1999 59,947.13 39,396.00 $20,551.13- $20,600 1989/1990 63,267.75 42,411.00 $2O,8S0. 75- $20,900 1990/1991 60,999.75 42,411.00 $18,582.75- $18,600 1991/1992 63,897.75 42,411.00 $21,480.75- $21,500 1992/1993 61,157.25 42,411.00 $18,740.25- $18,800 199311994 63,572.25 3,021.00 $60,551.25- $60,600 1994/1995 65,541.00 3,021.00 $62,520.00- $62,600 /1996 67,095.00 3,021.00 $64,074.00- $64,100 $505,477.88 218,127.00 $287,700 NOTE: BOND PROCEEDS (CAPITALIZED INTEREST) OF $22,092.50 WILL BE USED TO PAY $22,092.50 OF INTEREST PAYMENTS DUE 9/1/1998 and 3/1/1989. CAPITALIZED INTEREST HAS BEEN DEDUCTED FROM THE FIRST-YEAR LEVY SHOWN ABOVE. (DtPUTER ROUNDING MY CAUSE DIFFERENCE OF A FEW DOLlARS YEN OECKING COLlII4 TOTALS WITH TOTALS SHOWN. PROGRAM I LEVYCALC', OOPYRIGHT, EHLERS & ASSOCIATES, INC., 10/15/1984 1654Z BID TABULATION $370,000 General Obligation Improvement Bonds of 1988 City of Centerville, Minnesota SALE: Wednesday, March 9, 1988 AWARD: ALLISON-WILLIAMS COMPANY RA TING: Non-rated BBI: 7.47% ALLISON-WILLIAMS COMPANY Minneapolis, Minnesota COUPON RATE VEAR 5.25% 1990 5.40% 1991 5.60% 1992 5.80% 1993 6.00% 1994 6.25% 1995 6.40% 1996 6.50% 1997 5.25" 1990 5.50" 1991 5.70" 1992 5.90% 1993 6.10" 1994 6.25% 1995 6.40% 1996 6.50% 1997 5.25% 1990 5.50% 1991 5.70% 1992 5.90% 1993 6.15 % 1994 6.30% 1995 6.45% 1996 6.60% 1997 NET INTEREST COST &: RATE PRICE NAME OF BIDDER $138,291.50 $365,208.50 6.3582% PIPER, JAFFRA V &: HOPWOOD INC. Minneapolis, Minnesota $138,678.00 6.3760% $365,597.00 MOORE, JURAN &: COMPANY, INC. Minneapolis, Minnesota $140,155.00 6.4439% $365,190.00 . EIIIIrI_ AaocIIt8I.Inc. LEADERS IN PUBLIC FINANCE 9J7 Marquette Avenue Mlnneepoll8. MN 55402 (612) 339-8291 $370,000 General Obligation Improvement Bonds of 1988 City of Centerville, Minnesota Wednesday, March 9, 1988 Page 2 NAME OF BIDDER COUPON RATE YEAR NET INTEREST COST & RATE PRICE FIRST BANK NA lIONAL ASSOCIATION Minneapolis, Minnesota 5.25% 1990 5.50% 1991 5.75% 1992 6.00% 1993 6.15% 1994 6.30% 1995 6.50% 1996 6.70% 1997 $141,220.00 $365,190.00 6.4928% AMERICAN NA lIONAL BANK & TRUST 5.25% 1990 $141,438.00 $364,6 COMPANY OF ST. PAUL 5.50% 1991 St. Paul, Minnesota 5.75% 1992 6.5028 % 5.90 % 1993 6.10% 1994 6.30% 1995 6.50% 1996 6.70% 1997 DOUGHERTY, DAWKINS, STRAND & YOST, INC. 5.25% 1990 $146,565.00 $364,600.00 Minneapolis, Minnesota 5.50% 1991 6.00% 1992 6.7386% 6.20% 1993 6.40% 1994 6.60% 1995 6.75 % 1996 6.90% 1997 '. STATE OF MINNESOTA ) ) ) ) ) 55. COUNTY OF ANOKA CITY OF CENTERVILLE I, the undersigned, being the duly qualified and acting Clerk of the City of Centerville. Minnesota. do hereby certify that I have carefully compared the attached and foregoing extract of minutes of a regular meeting of the City Council held on Wednesday, March 9, 1988 with the original thereof on file in my office and I further certify that the same is a full, true and complete transcript therefrom insofar as the same relates to the issuance and sale of the City's $370.000 General Obligation Improvement Bonds of 1988. WITNESS My hand as Clerk and the corporate seal of the City this . 9th day of March. 1988. ~~~ m ,APt ~1:; 4~1J;;!d City Clerk-Tre ur r City of Centerville. Minnesota (SEAL) C9:25160388.RAW . RECEIPTS AND DISBURSEMENTS - MARCH 1 - 9, 1988 BALANCE IN GENERAL FUND AS OF MARCH 1, 1988 RECEIPTS Laura Elken - Dog License $ 10.00 Parent Construction Co. Bldg. Permit 188-9 $3,067.43 7206 Clear Ridge & Contractors License Gen-Erik Heating & Cooling - Heating Permit $ Plumbing Service Center - Plmbg. Permit #3 $ 18.59 Center St. Glenn Rehbein Excavating - Engineering Fees $ 28.5.06 for Sewer Installation Liberty Title - Assessment Search Delson Plumbing - Plmbg. Permit #4 6936 Ivy Court Tkaczik Construction Co. - Build. Permit #88-10 - 1917 Center St. Minnesota Title - ()) Assessment Searches Title Ins. Co. of Mn. - 4 Assessment Searches Universal Title - (1) Assessment Search Kenco Construction - Bldg. Permit #88-11 1882 Center St. Gen-Erik Heating & Cooling - Contractor License Delson Plmbg. Inc. - Plmbg. Permits #.5, 6 & 7 Kenco Construction - Bldg. Permit #88-12 & Sewer Conn. #362 - 1941 Center St. Minnesota Title - (2) Assessment Searches $ 12.00 Consumers - 4th qtr. 1987 Utility billing ~ 738.40 DISBURSEMENTS CHECKS #2016 - 2041 Telephone Transfer from Gen. Fund to Petty Cash Account Maier Stewart & Assoc, Inc. - Eng. Fees Gen. & Criminal - $1,083.19 j 1987 Road Reconstruction - $4.51.93 1987 Seal Coating Project ~$104.49 Centerville Heights - $711.06 Municipal Water - $4,02.5.36 Center Oaks II - $2.59..5.5 Sorel St. Extension - $642.97 L'A11ier Estates II - $411.16 Burke & Hawkins - February Legal Fees Metropolitan Waste Control Commission February (7) SAC Permits Hank Miers - Using scrapper at Park & hauling light posts from Dodge Center to Park Orville Hughes - February Maintenance Park Maintenance & Milage - $26.82 Jerome Hughes - February Maintenance Dale Larson - February Maintenance Park Maintenance - $3.2.5 .50 . .50 46.00 * .5.00 .51.00 $2,986.9.5 * 18.00 24.00 $ 6.00 $2,963.81 $ $ 1.53.00 $2,963.18 2.5.00 $ 100.00 $7,689.71 $1,832.98 $3,811..50 $ .54.5.00 $ 620.19 20.5.40 274.61 * $ 88,946.21 ~,1'31 40-5. 11 $102,3.51..54 RECEIPTS AND DISBURSEMENTS - MARCH 1 - 9, 1988 PAGE TWO DISBURSEMENTS CONTINUED Jermy Arvidson - Rink Attendant Rick L'Allier - Rink Attendant Beverly Hughes - Reimbursement for new coffee pot & coffee for Office Northwest Bank Mpls, N.A. - 1976 Sewer Imp. Bond - Agent Fees Twin Star Advertising Specialties, Inc. Ten Year Plaque for Edward LaTu~f Press Publications - Feb. publications Anoka Electric Coop - Street Lights Interstate Lumber Co. - 2xlO board used on truck Emerald Office Supply - Office supplies Granger's, Inc. - Diesel & lights for truck Hugo Feed Mill - Parts & labor on tractor- Park Fund-63.70 Gen. City & Public Works Supplies - $88.31 Emergency Apparatus Maintenance Inc. Repair on truck - labor & parts & towing Carol Fritchie - March Council salary Tom Wilharber - March Council Salary $50.00 - Medicare & Fed. Tax. - $5.73 Walter Neumann - March Council salary $50.00 - Medicare tax - $.73 Milage - $14.08 Bob Burgstahler March Council salary $50.00 - Medicare Tax - $.73 Leon R. L'Allier - March Council salalry Tom Wilharber - Quartely sewer billing Labels & print out Stev-en King - Reimbursement for prepaid 1988 principal for 1977 sewer assessment & 1979 Street assessment BALANCE IN GENERAL FUND AS OF MARCH 9, 1988 Petty Cash Bal. - $97.80 ! 13.80 9.49 23.99 $ 26.25 $ 66.19 * 41.96 24.05 $ 5.27 * 52.88 131.05 $ 1.52.01 $1,342.93 * .50.00 44.27 $ 63.3.5 $ 49.27 * 1.50.00 2.5.00 j 196.98 ~17 . 548.1 3 $84,803.41 RECEIPTS AND DISBUR~NTS - FEBRUARY 25 - 29, 1988 BALANCE IN GENERAL FUND AS OF FEBRUARY 25, 1988 DISBUR~NTS (Checks #2011 - 2015) Tamara M. Miltz-Mi11er - Feb. salary & milage Beverly Hughes - February salary & milage Mavis Solheid - February salary & milage 1st State Banko~ Hugo - 1st qtr. 1988 Federal Taxes - February Public Employees Retirement Association February PERA Contribution BALANCE IN GENERAL FUND AS OF FEBRUARY 29, 1988 Petty Cash Bal. - $97.80 11,071.15 458.22 387.35 713.54 $ 349.18 $91,92.5.6.5 ~ 2.979.44 $88,946.21 Pursuant to due call and notice thereof, the City Council of the City of Centerville held their regular meeting on February 24, 1988. Mayor L'Allier called the meeting to order at 7:05 p.m. Present: Fritchie, Wilharber, Neumann. Motion by Neumann, second by Fritchie to approve the minutes of the February 10, 1988 meeting, motion carried unanimously. APPEARANCES Norman Fritchie, Representative for the Centennial Fire Commission appeared before the Council to update them on "hard facts" of the Fire Commission. Included in this update was an organizational structure flow chart and data on per capita state and local expenditures for fire. This information is on file with the City Clerk. Other items that were addressed by Commission member Fritchie were: -A $50.00 per month stipend will be paid to the Chairperson of the Fire Commission. A stipend will be paid to Buster LaTuff, previous Fire Commission Chairperson, for past commitment. -The 1988 audit will be performed by an outside firm. The method of this audit is being explored. -A Fire District Clerk will be added to the staff. -The Minnesota average per capita for fire protection is $29.70. The hypothetical average for Centerville is $19.94. This takes into account Centerville's budgeted amount of $15.24 per capita, hypothetical capital expenditures of $2.90 per capita, and hypothetical replacement of major equipment of $1.80 per capita. -A master plan for fire protection is being prepared. This will cover five years. A City Council member and a Planning and Zoning Commission member will be asked to participate in the review of this plan. A work session is planned for April, the master plan is scheduled to be complete in May. -The time frame for stations #2 and #3 will be reviewed in the master plan. -The location of Station #3 will be addressed in the master plan. The recommendation of the location will be based on computer analysis of the area, density, corridors, etc. -Shared facilities will be addressed in the master plan. -Recruitment of fire fighting personnel will be addressed in the master plan. -Equipment replacement will be addressed in the master plan. OLD BUSINESS Discussion of bids for the Mill Road Water Main. City Engineer advised that interconnection would be contract. He also advised that the project increased from $451,886 to $467,000. Brian Miller, under a third cost has been Motion by Wilharber, recommendation of the City second by Engineer, Fritchie that and by adapt ion per the of GTb-y I Council Meeting Minutes Page Two February 24, 1988 Resolution #88-14, the bid for the Mill Road Water Main Project in connection with the Municipal Water Improvement #87-2 by Lake Area Utility Contracting, Inc. in the amount of $36,551 will be accepted, motion carried unanimously. I Discussion of awarding of the bid for the Sorel Street Extension Improvement #87-3. Council member Wilharber expressed concern regarding the correction of runoff from this section of Sorel Street to the property to the south of the improvement. City Engineer advised that the situation would be improved with the improvement of Sorel Street, but that it would not be corrected. Mayor L'Allier expressed concern that concrete curb and gutter were not a part of this project. He also questioned where the runoff from the street would go, would it drain west to Centerville Lake or east to Goiffon Avenue. City Engineer advised that he would take another look at the plans to see what could be done about the drainage problem to the southern property. He also advised that rip rap would be in place between the street and Centerville Lake as this is the direction that the runoff should flow. City Engineer felt that neither concern would result in going back to concrete curb and gutter versus bituminous curbing. Clerk reminded the City Council that bituminous curbing was in place in this project as a result of Council direction when ordering the project. City Council minutes October 28, 1987, page two. Motion by Wilharber, second by Fritchie to table the award of the Sorel Street bid until an answer regarding runoff concerns can be further addressed by the City Engineer, motion carried unanimously. Council requested that Clerk place Weight Restrictions on the next Planning and Zoning Commission agenda, for recommendation to the City Council. Weight Restrictions will then be placed on the next appropriate City Council agenda. I Discussion of proposed moratorium on pole buildings. Concerns expressed by the City Council were tax dollars generated, life expectancy, deterioration, quality business that will stay in Centerville, ascetics, sight plans, and lack of planning to determine what is best for the City as a whole versus the best for individual developers/businesses. Council members agreed that they were not totally against pole buildings in Centerville, but would like time to study the issue, thus the purpose of the moratorium. Clerk supplied information to the City Council from Lino Lakes regarding their actions on limiting pole type buildings in their City Council Meeting Minutes Page Three February 24, 1988 City. This information is on file with the City Clerk. Council member Neumann also noted that the purposed of the moratorium was to obtain more control by the City and that a provision for appeal is in the proposed moratorium ordinance. Council member Wilharber noted that the Ordinance if passed can be repealed at any time. Mayor L'Allier suggested that the proposed Ordinance was not fair to businesses with pole buildings who would like to come into the City now. He suggested shortening the permitted response time for the Planning and Zoning Commission for appeals, so that businesses with pole buildings could build in the City with minimum delay. Motion by Fritchie, second by Wilharber to adapt Ordinance #44, implementing a twelve month moratorium (February 24, 1988 to February 24, 1989) on the issuance of any building permit within the commercial or industrial zoning districts of the City of Centerville for the construction of a pole building or building of similar construction, as written by the City Attorney, motion carried unanimously. A copy of this Ordinance is attached to and made a part of these minutes. Motion by Wilharber, second by Neumann to forward proposed descriptions of drainage easements to be obtained by the City in Center Oaks I, to the City Attorney to be drafted into legal form, to then be presented to the land owners, motion carried unanimously. Discussion of deep well and elevated Engineer advised that City Attorney has and finds them to be in order. tower contracts. City reviewed the contracts Motion by Neumann, second by Fritchie to give notice to proceed to Maguire Iron for the construction of the elevated tower for Municipal Water Improvement #87-2, motion carried unanimously. City Engineer advised that there appears that there has been a communication problem between the City and LTP Enterprises with regard to the deep well bid. LTP needs a later completion date. City Engineer advised that if LTP were given until April 10, 1988 to complete the drilling, the July 1, 1988 deadline for an operational water system would not be jeopardized. City Engineer noted that LTP has been advised of possible weight restrictions at that time and that they will be required to break down the truck if necessary to meet these restrictions. City Council Meeting Minutes Page Four February 24, 1988 City Council questioned other alternatives. City Engineer noted that all other alternatives would cost additional time and money, possibly delaying the July 1, 1988 deadline. City Engineer advised that the fabric in place on the Centerville Heights would not be damaged by the contractor driving on these streets, but that the course base may have to be regraded. Motion by Wilharber, second by Fritchie to give notice to proceed to LTP Enterprises for the deep well for Municipal Water Improvement #87-2; to be included is the required extension of time to April 10, 1988, motion carried unanimously. NEW BUSINESS Motion by Neumann, second by Wilharber to adapt Resolution #88-15 to notify the Rice Creek Watershed District that the City of Centerville will not perform the work to repair Judicial Ditch #3 (Clearwater Creek), or Anoka County Ditch #47 within the City of Centerville; it is understood that these ditches are out of repair and that the Rice Creek Watershed District will repair these ditches at their expense, motion carried unanimously. A copy of the Rice Creek Watershed District letter of notification is attached to and made a part of these minutes. OLD BUSINESS Motion by Neumann, second by Fritchie to adapt Ordinance #43 regulating net profits of charitable gambling within the City of Centerville, motion carried unanimously. A copy of Ordinance #43 is attached to and made a part of these minutes. . Motion by Neumann, second by Wilharber to adapt Ordinance #45 regulating the operation of the public water system, requiring certain connections to be made to the public water system, providing for the issuance of permits for, and supervision of, all connections to the public water system, prescribing certain materials and methods to be used for said connections, prescribing rates and charges for water service, and prescribing for the violation of same in the City of Centerville; this adapt ion is contingent upon City Attorney reviewing and possibly inserting City Engineer comments, motion carried unanimously. A copy of Ordinance #45 and the City Engineer comments are attached to and made a part of these minutes. Motion by Neumann, second by Wilharber to adapt Resolution #88-16 declaring the cost of Municipal Water Improvement #87-2 to be $467,000 and ordering the preparation of the assessment roll for this improvement by Maier, Stewart and Associates, motion carried --~ City Council Meeting Minutes Page Five February 24J 1988 unanimously. Motion by Neumann, second by Fritchie to adapt ReBolution #88-17 to hold a public hearing March 23J 1988J 6:30 p8m. at City Hall to hear all persons regarding the proposed assessment of Municipal Water Improvement #87-2, motion carried unanimously. Motion by Fritchie, second by Wilharber to adapt Resolution #88- 18 declaring the cost of Sorel Street Extension Improvement #87-3 to be $20,000 and ordering the preparation of the assessment roll for this improvement by MaierJ Stewart and Associates, motion carried unanimously. Motion by Neumann, second by Wilharber to adapt Resolution #88-19 to hold a public hearing March 23J 1988J 6:30 p8m. at City Hall to hear all persons regarding the proposed assessment of Sorel Street Extension Improvement #87-3, motion carried unanimously. . Motion by Fritchie, second by Neumann to adapt Resolution #88-20 to hold a public hearing March 23, 1988, 6:45 p.m. at City Hall to hear all persons regarding the establishment of Economic Development Tax Increment Financing District #1-2 in Development District #1 adapting a Tax Increment Financing PlanJ motion carried unanimously. Mayor L'Allier step down as presiding officer due to a conflict of interest in appointing a new City Council member. Acting Mayor Fritchie presided. Motion by Neumann, second by Wilharber to appoint Robert Burgstahler, 7381 Mill Road as Council member effective March 9, 1988; term to expire December 31J 1988J aye: NeumannJ WilharberJ Fritchie; abstain: L'Allier, motion carried. All Council members expressed their appreciation to all persons who did apply for the open seat. Mayor L'Allier returned as presiding officer. Council member Fritchie updated the Council on the County Traveler. One or two senior citizens from Centerville are needed to participate as representatives of the program. Fritchie will attend the next meeting which is scheduled for March 30~ 1988, 1:30 p.m. at the Circle Pines City Hall. Council member Fritchie advised that the next CORONA meeting date is yet to be announced. Fritchie will attend this meeting. Council member Fritchie advised that a report on solid waste will be distributed to the Council from Anoka County at a future date. City Council Meeting Minutes Page Six February 24, 1988 NEW BUSINESS Motion by Wilharber, second by Neumann to table discussion of park dedication fees until a representative of the Park and Recreation Committee can be present to explain the proposal set out in the February 9, 1988 Park and Recreation Committee minutes, motion carried unanimously. Council noted that in the future, proposals such as this should be given to the Council in a separate format from the actual minutes. Motion by Wilharber, second by Fritchie to approve Clerkrs attendance to the Municipal Clerks Conference on March 23, 24, and 25, 1988; City will be responsible for travel, lodging and seminar attendance costs, motion carried unanimously. Council member Fritchie advised that the Public Works Director attended a four hour Hazardous Waste seminar representing both the City of Centerville and the Centennial Fire District. Public Works Director will submit a bill for two hours of time for this meeting to both the City and the Fire District. Motion by Wilharber, second by Neumann to direct the Public Works Director to haul in a couple of loads of gravel or whatever he deems necessary to clear up the mud problem in the parking lot, motion carried unanimously. Carol Pelton, Chairperson of the Park and Recreation Committee arrived at 9:15. Pelton explained the proposals of the Park and Recreation Committee as set up in their minutes of February 9, 1988 regarding park dedication fees. Pelton advised that many cities use a density formula for park dedication fees, but it is the intent of the Park and Recreation Committee to make the process of park dedication fees as simple as possible. Pelton noted that where a family in an apartment would use less living space, they would, however, use the parks as often as a family that lives in a single family home. Motion by Wilharber, second by Neumann to adapt Resolution #88-21 that park dedication fees for residential developments will be $400.00 per dwelling unit, motion carried unanimously. Motion by Fritchie, second by Wilharber to adapt Resolution #88- 22 that the park dedication fee for commercial and industrial developments will be 10% of the undeveloped fair market value of the gross sight, motion carried unanimously. Pelton also asked that the next time Ordinance #8 is amended the Council also address Article 2, Sections 21.01, 21.02, 21.03, 21.04. City Council Meeting Minutes Page Seven February 24, 1988 Council member Wilharber and Council member Neumann updated the Council on the research and recommendations of the Procedure Review Committee. These recommendations are on file with the City Clerk. Motion by Fritchie, second by Neumann to increase the per hour wage of the City Clerk from $8.00 to $8.75, effective March 1, 1988, motion carried unanimously. PAYMENT OF CLAIMS Motion by Neumann, second by Fritchie to accept the current payment of claims, motion carried unanimously. CLERKS ADVISEMENTS The Historical Committee February 23, 1988. Clerk costs will be involved Historical Society to see reconstruct city history in a note to include this as a met for the first time at City Hall on advised the Council that reproduction this project. Clerk will contact the if funds are available to Cities to written form. Council will also make budget item in 1989. ADJOURN Motion by Wilharber, second motion carried unanimously. by Neumann to adjourn the meeting, Meeting adjourned 10:45 p.m. Respectfully submitted, :r~ 1rzLJJ;~-~ Tamara M. Miltz-Miller Clerk/Treasurer RECEIPTS AND DISBURSEMENTS - FEBRUARY 11 - 24, 1988 BALANCE IN GENERAL FUND AS OF FEBRUARY 11, 1988 RECEIPTS Kenco Construction - Bldg. Permit #88-4 1859 Center St. National Builders - Plumbing Permit #2 7170 Grangview Dale Larson - Reimbursement for cold $ weather pants Wava Pierce - Dog license i Northwest Title & Escrow - Assessment sea~chs Hart Custom Homes - Escrow until Boulevard trees are in place Walter Neumann - Reimbursement for Book binders Kent Roessler - Application Fees for Special Use Permit - Car Wash - $50.00 Special Use Permit - Gas Pumps - $50.00 Lot Split - $125.00 Consumers - 4th qtr. 1987 utility billing Hart Custom Homes - Balance of Bldg. permit #88-3 - 1967 Cardinal Dr. Treas. Anoka County - January Fines Tri-State - Refund on work quotation Centennial Fire Dept. - Reimbursement for Long distance call Robert Houle - Sewer connection permit #353 $ 2,175.00 Tkaczik Const. Co. - Building permits $12,058.75 #88-5 - 6918 Sumac Ct. #88-6 - 1933 Center St. #88-7 - 6936 Ivy Ct. #88-8 - 6923 Sumac Ct. Cheryl Monson - Dog license DISBURSEMENTS (CHECKS #1993 - 2010) American Nat'l Bank - 1979 Street Restoration Bond payment Metropolitan Waste Control Commission March Sewer Service Charge Satellite Industries - Restroom rental for Rink -2-5-88 to 3-3-88 Greater Anoka Co. Humane Society January Animal Control The Beulke Agency, Inc. -Surety Bond Renewal Lightning Printing - Printing of Jan. Newsletter (370 copies) Rivard Electric Co. - Replace li~ht bulb at Rink - Bulb -$30.96 -Labor -$78.00 State Treasurer, Surplus Property Fund Filing Cabinet, Chairs, bulletin board $ 2,931.48 $ 66.00 10.00 10.00 12.00 500.00 $ $ 9.75 225.00 * i 545.30 125.00 986.00 41.00 1.46 .$ 10.00 $14,500..50 $ 2,645.41 $ 74.00 $ .50.00 * 8.5.00 33.70 $ 108.96 $ 236.50 $104,19.5.94 j 19.706.74 $12.3,902.68 DISBURSEMENTS CONTINUED W. W. Grainger, Inc. - Motor for furnace fans $ & flashlight Interstate Diesel Products, Inc. - Cost of $ 2,088.32 Tranmission parts for truck LeFevere, Lefler, Kennedy, O'Brien & Drawz $ For Legal services in connection with Bond Defeasance Northern States Power Co. - Elect. Utili tieSI $ 1,0.52.04 Street Li~hts - $840.35 - Hall - $84.02 Garage - $47.12 - Lift #1,2,3 - $80..5.5 Jeremy Arvidson - Rink Attendant $78.7.5 - Medicare Tax ($1.14) Chad Leibel - Rink Attendant $29.7.5 - Medicare Tax ($.4J) Rick L'Allier - Rink Attendant $34.6.5 - Medicare Tax ($.50) Earl F. Anderson & Assoc. Inc. - Brackets Posts and Signs for City - $115.6.5 L'Allier Estates - $229.65 Center Oaks II - $270.90 Centerville Heights - $373.60 Northwestern Bell - Hall Phone North Central Public Service Co.- Gas UtilI Hall - $232.86 - Garage - $548.96 Tel. Transfer - out of Park Fund into Park & Rec. Savings Acc't #1081367 Monigs from 1987 Ball Tournament Telephone Transfer - from Gen. Fund Acc't #41520 to Petty Cash Account Telephone Transfer into Park Fund Savings Acc't #10-8lJ64 for 1987 Park Dedication P AGE TWO RECEIPTS AND DISBURSEMENTS FEBRUARY l~ - 24, 1988 47.99 292.50 $ $ $ $ 77.61 29.32 34.15 989.80 $ $ $ 50.68 781.82 200.00 $ 100.00 ~ 8 I 498. 73 Fees BALANCE IN GENERAL FUND AS OF FEBRUARY 24, 1988 Petty Cash Bal. - $97.80 ~ 31.977.0 3 $ 91,925.6.5 '7 , CITY OF CENTERVILLE COUNTY OF ANORA STATE OF MINNESOTA ORDINANCE NO. '1'1 AN INTERIM ORDINANCE REGULATING THE USE AND DEVELOPMENT OF LAND WITHIN THE COMMERCIAL AND INDUSTRIAL ZONING DISTRICTS FOR THE CITY OF CENTERVILLE FOR THE PURPOSE OF PROTECTING THE PLANNING PROCESS AND THE HEALTH, SAFETY AND WELFARE OF THE CITY. ordain: The City Council of the City of Centerville does hereby Section 1. Legislative Findings of Fact The City of Centerville, Minnesota, a predominantly residential and agricultural community has recently attracted considerable interest in development of commercial and indus- tr ial areas wi thin the Ci ty. Because of the proximi ty to the entrance of the City and the lack of water system to serve the industrial and commercial areas the City has commenced a study to review the Community Development Plan and official controls governing the development of commercial and industrfal sites. Because of this study, the City will prepare and recommend for hearing and adoption new and amended ordinances and regulations affecting commercial and industrial areas in the City which are reasonable and necessary. The City finds that unless reasonable measures are taken for a reasonable interim per iod to protect the public interest by preserving the existing integrity of such. commercial and industrial areas until the appropriate amendments to the existing plan and to the ordinances and areas where the Community Development Plan recommends changes in the existing zoning ordinance and other land use regulations will destroy the integrity of the Community Development Plan and its basic purposes, need and effect. Section 2. Legislative Intent It is the intent of the City Council to protect the Community Development Plan, proposed amendments thereto, and their implementation by hereby adopting, pursuant to authority vested in the Council by Minnesota Statute 462.355, Subd. 4, of the State of Minnesota, an interim ordinance for a reasonable periOd of time dur ing the consideration of the aforementioned Community Development Plan, proposed amendments, ordinances and regulations for the City, to protect the public health, safety and welfare and prevent a race of diligence between property owners and City during said consideration, which would, in many instances result in the continuation of a pattern of land use -1- , and development which would be inconsistent wi th the plan, proposed amendments thereto, and. ordinances and violate their basic intent and fail to protect the health, safety and welfare of the community. Section 3. Affected Area; Supercedes This ordinance shall apply and govern the commercial and industrial districts of the City of Centerville for the purpose of protecting the planning process and the heal th, safety and welfare of the City for a period of one year from the date of adoption. This ordinance, during its effective period, shall replace and supercede provisions and all other ordinances and regulations applicable to the City of Centerville which are in conflict or inconsistent with the provisions herein. All . ordinances and provisions therein which are not in conflict with the terms and condi tions of this ordinance shall continue in full force and effect. Section 4. Scope of Control Except as hereinafter provided in this ordinance, during the period of F~hl"{JNrtl ~K/9~Y through F br/~Nr'1:J~ J9f'Cj : Neither the City Council, its agents nor its employees shall grant any building permit within the commercial or indus- trial zoning districts for the construction of a. pole building or building of similar construction. Section 5. Appeal Provisions The City Council shall have the power to vary or modify the application of any provisions in this ordinance upon its determination in its absolute legislative discretion that such var iance or modification is consistent wi th the letter and intent of the comprehensive plan or proposed amendment, upon which this local ordinance is based, and with the health, s8.fety, and general welfare of the City of Centerbville. Upon receiving any application for such variance or mOdification, the City Clerk shall refer such application to the Planning Commi.ssion of the Ci ty for report of said Planning Commission with respect to the effect of the variance or modification upon said Community Development Plan or proposed amendment. Such report shall be returned by the Planning Commission to the City Council within sixty (60) days following the initial application and shall be placed on the next agenda for the City Council. Section 6. Penalties Any person, firm, entity, or corporation who violates any provisions of this ordinance shall be guilty of a misdemeanor as defined by state law. -2- 4f Section 7. Validity The validity of any word, sentence, section, clause, paragraph, part or provision of this ordinance shall not affect the validity of any other part of this ordinance which can be given effect without such invalid part or parts. Section 8. Effective Date This ordinance shall take effect upon adoption and publication as required by law. Passed this ~ day of ~hl"l.ltrlf ' 1988. CITY OF CENTERVILLE ~R.X:~ Leon L'Allier, Mayor ATTEST: ~~~~i~~& -3- Pursuant to due call and notice thereof, the City council of the City of Centerville held a special meeting on February 18, 1988. The purpose of the meeting was to interview candidates for the vacant City Council seat. Mayor L'Allier called the meeting to order at 5:30 p.m. Present: Fritchie, Wilharber, Neumann. City Council asked questions and heard comments of the candidates individually. George Habermann, 7288 Mill Road from 5:30 p.m. to 6:00 p.m. Robert Burgstahler, 7381 Mill Road from 6:30p.m. to 7:00 p.m. Motion by Fritchie, second by Neumann to adjourn, motion carried unanimously. Meeting adjourned at 6:30 p.m. ~~:;~I_;dt Tamara M. ~ilt~ller Clerk/Treasurer , CITY OF CENTERVILLE CITY COUNCIL MEETING FEBRUARY 18, 1988 PURPOSE: TO CONDUCT INTERVIEWS FOR THE VACANT CITY COUNCIL MEMBER SEAT. INTERVIEWS WILL BE CONDUCTED AS FOLLOWS: 5:30 P.M. - GEORGE HABERMAN 6:00 P.M. - ROBERT BURGSTAHLER. THIS MEETING IS OPEN TO THE PUBLIC. PRINTER'S AFFIDAVIT OF PUBLICATION , '9~;,~~!.'ctty OF'ceNTERVltlE'\~;'~;.~ .. .J".,~..:..._ ::::;~:COONrYcur~'o~~ ;i';'~~<f'tt~};.)'!:. .~3a90~'~ATE oJl!irNNKe. 1"''':'';1' u.~.~~ql'~ '.' bI.L ~nft~~~~:~~ORD'NANCE NCU4'~'\('.oQ~ 'f'!~,i ." ritri.. >;..,NTERlM ORDINANCI' R.aULAnNG . I"TIt1:'USIAAND. DIVELOPMENT 0' . LANg' ;. ~. . a,.1H' COMMIRCw"AND INDUlTIUf. . ZONlNOj.DIITRJC1St'O,,'ne.. CITY OP. . NTIRVILt..'FOR' THE' PURPOSI 0' Eugene D. Johnson, being duly sworn, on oath says that he is the ".JtROTICUNG 'TH.:. 'LANNING.. P.ROCai. ~~~9 THIJt~TH, wm ~p. W~AR'. publisher or authorized agent and employee of the publisher of the ~A=~.~~~Con~~J~ newspaper known as The Quad Community Press. end has full i~.SIctIon'1. Ug....U~Flndlnga.ofFaoL t knowledge of the facts which are stated below: ... I~Th. City of. Cent.NUli, Mln,n.aot.. a pr. . r dOm~nan.Uy:''l..I,d.ritlal 'and '.grloultur~, . (A) The newspaper has complied with all of the requirements con. ~Ll,!'ty ,hq rec;:~.tly .attrIQt~ cqn'~.r8': .. ..~~ .i~t'~~..ln)lav,lopm.nf 'of.comr:narc,., stituting qua1ification as a qualified newspaper, 88 provided by Min. ~ancs Ind9.t(I~~ wlthlr, t.hi' Clty;~a!.~ ~~.f)roxImJ,~:tO.th...ntr"'C'Af.tht cut.. nesota Statute 331A.02, 331A.07, and other applicable laws, 88 amend. an~ J~. I~k :of water ,yat.lI'I. to "rY.. th.... Indu,trtill'iana cOmm.rclal ...... the cqy hit . eeL .'COmm.nced . ..tudy to ravl.\V the:~~'" ~ ty. Dev.lopm.nt~1 PI~: Md offl.c.lll .~ontiol.' (B) The prin"~ C it Y of C e n t er v i lIe govamlng,;.the ./dtW.Ic:iAtn.nt""'Of' commercii) . ~ l:ancHnduatrlal.alt...Becaua. of thla 'tUd~ Ordinance No. 44 ~.fP~~:~'L::=-ne~~~=:Sd~cr.': which 18' attached was cut from the columns of said newspaper, and was r~~.;anct raQt.!latIOna ."f~no:.oomrn.. . !"'.CIJ..... iillftl'l.&nCIuatrlll ... CI'~' . ':;. ~,r.'" . 'I . ~~ t',~, tyAN.. .'. printed and published once each week, for ~ successive weeks; it '* "'~A~I.,',~.n~'NIY/Jl).' ~ "~"" t\.tha"u",.,_..reuo. nabl. m.... .~r.~.~t1. _au.,. " was first published on Tuesday , the ----1.-dav of . for a reasonabl. I"t.rfm Period te>> protect th., _." publlcl~t.reat:.~y pre..rvlng ~. u),tfitg' March 88 d th---~-_. ted d blished I'Jnt.grlty.otaucti ~.rc~aI.anc.pndu't~: 19_ an was ~IIW" pnn an pu OD ~ until :.he .Pf9pr1at.. amlndmenta.to . I u..t.'ltlng'plan". to:1h"oidl_~".": every to and including , the _day of ~~~-~. tIl....~munlty..;~O~);~ , 19-: and pnn. ted below 18' a co,nv of the lower case ~P..rwnendi chang..: In .~th. 'UJ,tlttll .~ . _ r~ DJnp'.'~'Md'Oth.r"andtite;~g~*~. "i'Yij~~\r'OY 1h. Int.arltY1~f lM7~~ alphabet ttom A to Z, both inclusive, which is hereby acknowledged as ~un.Qt.:Qt~"opmeot:~'IA';.and_~';;I~'" '~~." . ,"./ :~~~nCriIfI,OV~( .' .t...:" ~ ~ the size and kind of type used in the composition and publication of ~:::~ LegJaJatl'.'n.~.~..~. '<.. ,-'~U:~t r~'lt:v~tyJ~~~J:. .. P, ;!~ the notice: 6iicft:iiif.~~W:.%..~ 'tli:r.':';,n~a . . ~ ....-.. f hlJkl t ~ ~ . .' ~~".h....~,!:adoptlnti~ ::t. ~. g mnopqra uvwxyz B . ll, 0 "\W!~,to~. iftl.YYiU.~Jn"\=~ :.....; . '~ta\a...ut. .~:.-.. .~\e;~ 'il1 -of......)~~~t . ... ~"t. . . ...- ~,"~,~~i.K.;4f~clii?'.: .' PubU h J the health, ....~Ind'~._fMt~.:. . " tal .,~.:~". ". .~.. .. TITLE: s er ,~.~~Can~.IVIII.;Upo~nK.lvlnst_tapp.~,:.: .' . . ...... ~. . '" '.' .~at{O!1 for.,.cl)x~or.mo4l(~lOJ)i'V\i'.' . ..... ~. . .' '. :.~r;1 *Ji. Subscribed and sworn to before me OD ~ ~; Ql.rk ah~1 rer.r ~. U~h. ap~IlQ&t. l~..~. .tbe. . ~ ~,(~. .~. ~~.' ";~:~'=."';~f.~ this 1 dayof. March 19 88: :==~.~~.=~~:""'. ~~~: .tw"l\~ PMr.:~)v.n~f'I:'~~::c~~y;-~~ - , - Jb. .ffect'!()f the..,,~~c... or. modlf.19,~lon... ..'. d ~"'~.(8tI.on. ~ WhiC. h W9UI.d,:,~.n.\fI'an....Y:;:A ' fJ.i!Q99~_~JI Co~unlty.Dav.lopm.nt PI.., .or' J~~"., .''!.It,ln~.~~tlnUatl~Q~j)t,~.'.1 ') 1 & prppoaed amandn).n':Such'~port.'ahaJl be.. . .tin.;t. Q'. I )i..: irid"dav.foP.n.\..nt.. . hIOtt:~ \.Jf'r\~ fY'\ \ 1 ~ 11. , J ljumed bV the Plannll\O Commllllon to th.. *OUIcf"be IOC~.r.t.",t~~t~::tK.. ;P(~~.~~~.] ! Ltt~Q9~oc}' w'th(rjlhdy (60) daY"followl.(ig. ;'po~.d.~~dll'.n\l'th.,.tQ;'.lrid oril~RIr)ca":'i , . iJDIUtI appll_qn and:ahall ba.pl~ .~,' :.~:..~ihe.I..o.l!. ~"7C.., ' ~~~~.~. nt :.:.. ...~..I..I;Jll.... ~~. Notary Pu, Ii~, R~ey County, MlDD. ! I'. ~::~:~:.~~.h. ~.~..r.~;Co.'~.J.::. fI.~~~~.~'.I~:;,:.f'~.'.~r.:..'.. ~mmunl~'.. "~'f::'~oVt"~:':~'~~:1 My ComD1lS81onexpll'es Feb. 14 , 19--2.i. .;~.~~, flrm, J~'.lty'..Qr .cql'pC)r~~,,'. .~~U!~.~Af'~tadAru:.!I~a.;;~lil;. . '. ~1~~any'p~(~Jp"~,OO~~~~NlnAl!~!t.. ~~i="ilt'..::t.~~t;:,: ~Uon4;SCOPiO(COri1ioL-".---,-' ,----------.:' '.::I.g'4I~tY.~;~:~!~~~~~~~.;f~~~.. CI~ of ~."t.arvpl. for,~"))J.lp~.otlf'!)t8CJ'~; rjXi.pt .. h~.,naftlf provld.d In.thll ordl. 'ATE INFORMATI !I~ ,. Valld!ty. ~. . '... . ;(ri.n.g..th.;91~nli\g proce. . ..... an..,. ~ '.h... .~..81tb,... ~ . dUrl9glf1'PfI~. OdO(F '~~!rl~'.:1ey. I' ~"I9-lty o. ~'.~"l.'!lOrd.,.'..nt.nc .~'''ec.~.'. ,~ty and ,'IIar. of.~~Qln..fortpe~od..Q'; ~.1i\iOu~nF8ijru'rY24,1. ..... .:t1 I . . .~~, para.gr~~.r.~.oq~~vlalon;'Of.;; t~n. f..ar frc;un .",. date of ado~Uon.' Th~'. OreS...... (,'. 4 NlUbtl..l~' c;atyeouQOU~'tll.~g.nti:~r I~ )81d by . . rqln8f1c...tWt flQt;.uec.Uh..v"'dJty~f :. I ~~ n~~~. ftia;Dl. I~I ~ff8CtlV'.. pa. rlod.:.,.. ihal..'... r~.~II1. ~.~. ~~I gran. tan)'. bUlld.n. g perm.".. .'mparable . "'. r:q ~~. . ,.part .01. .t. .hJ-..or4I.. n II).C.'. W '. hIC~.~. ;be. ." . ~p'I_ Wl i~rcad. ~PI'QV"~~I'..andl all, ~. -'thlrnh, c~l\'"'.rcl"f~ lndo~"'.zonlno I p~~__.ff~t . wl~~h~Y.e~. \1,!y~.I~IIP~f\ or:. ~t~.r~tdln ,and r.qu'atlon. ~Pll~~..: r.~~~~tb. c;q~.tru~t(Oi;t~j)fa PoI..b.uI,'t . : ~r).1J '. '..\l ('" . ....~.; ",i': c:. ;;';;,>~;~f. OJ.t!,;~lty q,f. nt.rvIU~.'*l\are'D conf~lqt.;. "lng2i:Dulld",g ptilmllarconstNcUon." '~)~. .. r: Sacdon" EflectI~Dat,.. :.," .: ': ..... I :p~'4{1..c;on.l.t.nl W'Ul\th~ prow.lOna ~r.I(a'~<; .O'IiCtIon~paaI Provlalona. ." ~~: 0:. . -!t'ThlI' ~~Inanc~".. shall take effect .upQn AII:Ordlnan~..',an~ p..ro. V~~19,:,...t.~. rein Whl@.'.it,..TheCl. tY ncll.~I:havi.' the'pqw.r~tb.. by law for ._. JlVPpandPubll9.4.tI~n~rttqu'f.~bYI.aw.:.:. . .~t'lnco..nlJlot WIU\I~l'. lennl' and, ~nctl. .;: ~ ory or mi:fy Jh. SPPII*tOirO.r~f.~ro .:.. - "'~uajd. \hIs 24th day of F.b~ary;'1988.~ I. . I f thl, 0 .'nance. IhallCO. ntJn~.'I.."J~I..: : ! 18Ion'.:.1n th .~Inance u. pon .U....d.. .t..8.m\J. . :.~. l(r.11t1O ". . . .'~". C.'lV. OF. .CEN.T. .E. R. Vlll.. E.. ,d.!J ,'/'-""::;' ....... . ..~_:..:.,:...~.:.t.t! '. .rlta' .. ut.legI8tail~.lt~11~~iJh ~'" 1:"''' . f tJ.-F~;:"':'..Leon ':t.. L'Am.r, M~y~r. , aicb:Jf"'ance 'modjfJ~.'i) ,',.:, '11Ji l" "ATT~T:. -:lV:'- ,.,:. "':';';~:'\i,l.!:...;:-- .' IJ~0.~.tt.r . 'Iri\ii\t'otl ~.. ~'!.or the :'Tim~~.J.tlltz-M)II.r,CI.rk .!I,'... :J;\,~,t,:~>:;... .,j~~.' pr' .ropo"':~, ~t;:.". ,,'r:i '-' Publlihad In the .Quad.<?ommunl~ Pra~'" ~~~I'1Oc ordlnanc, I' ~,~d,.I. .~, .. March.1..1888. ~ ',,~ '.) ...;.... if": ~.l,;,', l ~)'. .1 AFFIDAVIT OF PUBLICATION STATE OF MINNESOTA ) 88 County of Ramsey ) PRINTER'S AFFIDAVIT OF PUBLICATION I:.' '~.'\.:."~"'."" .....~.~:...~E.':J~tEA.. ~1~.LE..':..~~e. ': ..,. -, ~" ..1. T" . .. 'J:,." . .MINANC.~O.,43 Y. cQ e~ , ." .', n",c., Imposing f.s ~..cn~n .., ',: . ictn.tage of the 'Mt prOfit 'from' charltlble{ 'Cla.tn~I.ng operatiOns wlthf~.. the City of Ctn". t.rvUI'~lTh.,.~n:.ntag",of th.' I.. to be w d"'(g~ I?Y tt'!~ City Council of the' City of Cetl,\fpJII. by NIOlutlon~., : ..... . .,,' ..... f..'for'Chlrltabl.glmbllng'S~~\ '.. JA. . " . q,('b.'UC? purpo.. and directed .to a IS ' illation udeslgnated by the s>>fth. City, of Cent.rvlll.. ' "'.; ~.t.~ day of Feb~~.a~ .iiI , '~~J,.tjf:~~t;11 " . 0I't '~'Q';;:'~mu~~,..... :)f~1}1 ... ,~,~..,}. ". .~i'~i:" r. '.:\J~~<~ ~M:'~".J'.-JWNVWNtIYN/;"~N.~".J!. ;:-. ~\ MARGARET M. V;Ei.,SCHEIDf.:R ~ ~: "'~fi':) :~;'I(:7;E;'~2;:~:!;;::n?::: ~ , iV/'('''t"~'',g.INti'''''voj~.~'.JW''NwrNNh~ AFFIDAVIT OF PUBLICATION STATE OF MINNESOTA ) 88 County of Ramsey ) Eugene D. Johnson, being duly swom, on oath says that he is the publisher or authorized agent and employee of the publisher of the newspaper known as The Quad Co'mmunity Press, and has full knowledge of the facts which are stated below: (A) The newspaper has complied with all of the requirements con- stituting qualification as a qualified newspaper, as provided by Min- nesota Statute 33IA.02, 33IA.07, and other applicable laws, as amend- ed (B)Theprinted City of Centervi11e Ordinance No.43 which is attached was cut from the columns of said newspaper, and was printed and published once each week, for ~ successive weeks; it was first published on Tu e sd a y . the ~day of M~ rch , 19-8JL and was thereafter printed and published on every to and including , the _day of , I9~ and printed below is a copy of the lower case alphabet from A to Z, both inclusive, which is hereby acknowledged as being the size and kind of type used in the composition and publication of the notice: B~D TITLE: Publisher . Subscribed and sworn to before me on this-1..-dayof March , I9~ ~. abcdefghlJklmnopqrstuvwxyz Notary PU lie, Ramsey Count , Minn. My Commission expires Fe b . 14. .I9.2..L. RATE INFORMATION (1) Lowest classified rate paid by commercial users for comparable space. . 14.50 (Line, word, or inch rate) (2) Maximum rate allowed by law for the above matter. 5.30 (Line, word, or inch rate) $ (3) Rate actually charged for the above matter. . 5.30 (Line, word, or inch rate) Pursuant to due call and notice there of, the City Council of the City of Centerville held their regular meeting on February 10, 1988. Mayor L'Allier called the meeting to order at 7:10 p.m. Present: Fritchie, Wilharber, Neumann. Motion by Wilharber, second by Fritchie to approve the minutes of the January 27, 1988 meeting, motion carried unanimously. OLD BUSINESS It was decided that interviews will be held Thursday, February 18, 1988 at City Hall for the applicants for the vacant City Council seat. George Haberman, 7288 Mill Road will be interviewed at 5:30 p.m. Robert Burgstahler, 7381 Mill Road will be interviewed at 6:00 p.m. APPEARANCES Senator Greg Dahl was present to update the Council with a summary of the last legislative session and the major bills that he has worked on in that session. Senator Dahl also answered many questions on Centerville local concerns. Persons presenting concerns were: -George Haberman, 7288 Mill Road; -Council member Fritchie; -Bill Hawkins, City Attorney; -John Stewart, City Engineer; -Mayor L'Allier. Concerns addressed by Senator Dahl - School bussing: Senator Dahl would like to be kept apprised of the happenings of the Bussing Task Force. He advised that he would like to see this issue resolved before any children put in a situation that could result in injury or death. Senator Dahl will work with the City Clerk to set up a meeting with the Centerville Bussing Task Force and representatives of the Centennial School. Grants: Clerk will contact the City of Ramsey to see how they obtained a grant for their City Hall. Clerk will contact the Department of Energy and Economic Development for programs that may be available to the City for economic development. The City should also be able to take advantage of the Economic Development Specialists in that department. Street Assessments: Senator Dahl is working with a program to implement a tax repair district. Levy Limits: He recognizes the impact levy limits have on cities with fast growth and hopes that exceptions can be made in the future. 35W Interchange: Senator Dahl is working with a bonding bill that will help Anoka County fund major road development. City Council Meeting Minutes Page two February 10, 1988 OLD BUSINESS Motion by Wilharber, second by Fritchie to approve the current Assessment Agreement with Parent Construction Co., Inc. for the L'Allier Estates II development, motion carried unanimously. Motion by Fritchie, second by Wilharber that per the recommendation of the City Engineer, and by adaption of Resolution #88-10 the bid for deep well for the Municipal Water Improvement #87-2 by LTP Enterprises in the amount of $30,900 will be accepted, with the change order of awarding of the bid from January 27, 1988 to February 10, 1988, motion carried unanimously. Discussion of elevated tower. City Engineers, John Stewart and Brian Miller presented bid comparisons from Maguire Iron of Sioux Falls, South Dakota and Pittsburg Tank and Tower of Henderson, Kentucky. A major concern appeared to be the differences in service contracts. Bid comparisons are on file with the City Clerk. Council member Neumann expressed concern over the proposed change order that deducted $55,600 from the price of the tower for Maguire Iron. Stewart advised that these items would be under separate contract. Motion by Neumann, second by Wilharber that per the recommendation of the City Engineer, and by adapt ion of Resolution #88-11 the City Council rejects all bids received regarding the City of Centerville elevated water storage tank and related items, a notice of award is given to Maguire Iron on the proposal for a used 100,000 gallon elevated water storage tank received from Maguire Iron in the amount of $132,480 for Municipal Water Improvement #87-2, with the understanding that the contract documents for the elevated water storage tank and related items will be used as the contract basis, with the change order to change the scope of the work to be done on the tower, thus deducting $55,600 from the price of the tower, motion carried unanimously. Motion by Fritchie, second by Wilharber to hold an assessment hearing for the Municipal Water Improvement on March 23, 1988 at 6:30 p.m. in City Hall, motion carried unanimously. City Clerk will check with Parent Construction to see what lots have been sold and to whom. Clerk will also check with Gerald Meyer, 7223 Mill Road to see if he is still interested in petitioning for water. City Engineer will work with City Clerk to make comparisons of City Council Meeting Minutes Page three February 10, 1988 contracting or sending current employees to Water School. Discussion of Municipal Water Improvement #87-2 Drude, Municipal Financial Consultant gave a monies needed for the bond. Elevated Tower $132,480 Deep Well 30,900 Pump house 23,000 Pump 25,700 Interconnection (Mill Road) Water Distribution Construction Contingencies Engineering Construction Administration City Administration/ Legal Bonding TOTAL bonding. breakdown Carolyn of the 33,000 146,400 391,480 12,351 23,500 17,155 2,500 4~900 $451,886 Drude also advised the Council of advantages and disadvantages of temporary bonds with written information on financing water distribution and storage improvements. 'This financing information is on file with the City Clerk. Motion by Neumann, second by Wilharber to adapt Resolution #87-12 to authorize Carolyn Drude, Municipal Financial Advisor to negotiate the sale of $355,000 General Obligation Improvement Bonds for the Municipal Water Improvement #87-2, to include a 5 year call feature, and in accordance with Exhibit #1 as presented by Drude; bids for the bond will be held March 9, 1988 at 1:00 p.m. at City Hall and Carolyn Drude will report back to the City Council on March 9, 1988 at 7:00 p.m., motion carried unanimously. Discussion of additional tax increment financing (TIF) districts in Centerville. Drude noted that if the City is interested in adding additional TIF districts that it should do so in the near future to avoid loss of building permits and due to current proposed changes in the legislature. The cost to the City is estimated by Drude to be $750 for the TIF plan, plus her time at any necessary hearings. Drude also noted that the TIF planes) years) and that the City could cancel prior to the 8 years if it desired. The that would be included in the plan recommends that the Council adapt such a would be short term (8 the planes) at any time outline of improvements could be broad. Drude broad plan. The plan, City Council Meeting Minutes Page four February 10, 1988 however, can be amended later to add an improvement, but this' would require a public hearing. Motion by Fritchie, second by Wilharber to adapt Resolution #88- 13 establishing Economic Development Tax Increment Financing District #1-2 in Development District #1 adapting a Tax Increment Financing Planj the Centerville Heights development may be considered for a Tax Increment Financing Plan at a later date, motion carried unanimously. NEW BUSINESS Discussion of the recommendations of Commission and the Centerville Economic ( CEDTF) . the Planning and Zoning Development Task Force Motion by Neumann, second by Fritchie to submit a Project Request Form as prepared by the City Clerk for Community Development Block Grant Funds for 1988 for the amount of $10,605 for use of the development of an Economic Development Plan for the City of Centerville, motion carried unanimously. Motion by Neumann, second by Fritchie per the recommendation of the CEDTF the City of Centerville will: -approve the hiring of a Planning Consultant to develop an Economic Development Plan, contingent upon the approval of $10,605 in CDBG monies by Anoka County; -proposals for the Planning Consultant as prepared by the City Clerk will be sent out for bids for an Economic Development Plan for the City of Centervillej -the CEDTF will screen the Planning Consultant applicants for recommendation to the City Council for final approval, motion carried unanimously. Discussion of pole type buildings in Centerville. This was also discussed at the CEDTF at their last meeting. Dan Tourville, Chairperson of the Planning and Zoning Commission and member of the CEDTF noted that Centerville is almost forced to keep up with surrounding community standards. It was also noted that Lino Lakes does not allow pole type buildings. Motion by Wilharber second by Neumann to direct City Attorney to draft a moratorium ordinance regarding pole type buildings in the industrial and commercial zones of the City of Centerville for a period of 12 monthsj the passage of the ordinance will be considered at the February 24, 1988 meeting, motion carried unanimously. John Stewart, City Engineer noted that they are having to fill out Elevation Certificates for homes in the Center Oaks II ~i~ I i, Council Meeting Minutes Page five February 10, 1988 development. He advised that the research required for the forms could be extensive. Stewart recommends that the City charge $200 up front monies from the homeowner requesting the certificate to cover expenses of the City Engineer. He further recommends that the homeowner be reimbursed any unused portion of the $200 fee after the certificate is filled out. Motion by Wilharber, second by Neumann homeowners who request that an Elevation out for their property to cover expenses any amounts not utilized will be refunded to the Elevation Certificate has been filled unanimously. to charge $200 to Certificate be filled of the City Engineer; the homeowner after out, motion carried Motion by Wilharber, second by Neumann to repair the City truck with a rebuilt transmission at a cost of $1,825 (old transmission must be traded in) and a filter for $200; a one year warranty will be given; installation will be $35 per hour for approximately 16 hours, motion carried unanimously. Motion by Wilharber, second by Neumann to establish a $50.00 cash advance revolving gas fund for the Public Works Director; expenses from this fund will be backed up with receipts, motion carried unanimously. Council member Fritchie noted that she will be attending the upcoming CORONA and Senior Citizen Transportation meetings. PETITIONS AND COMPLAINTS Council member Wilharber presented a letter from Margaret Langfeld, Anoka County Commissioner and a letter from David L. Torkildson, Anoka County Director of Parks and Recreation regarding the proposed hunting preserve in Lino Lakes. Copies of the letters are on file with the City Clerk. Motion by Wilharber, second by Fritchie to authorize the purchase of a fire proof, letter-size file cabinet for $275, motion carried unanimously. Discussion of the Lino LakesjCenterville drainage ditch that was to be cleaned at the expense of Lino Lakes, Centerville, Anoka County, and Rice Creek Watershed. Clerk will check on the status of this cleaning. A letter was presented by Steve Dixon, 1769 Center Street requesting the City of Centerville repair his mailbox that was struck and damaged by the City snow plow. Motion by Wilharber, second by Neumann to direct the Public Works Director to set up three temporary mailbox stands to have on hand City Council Meeting Minutes Page six February 10, 1988 for damaged Street that unanimously. mailboxes and was struck by to the fix the mailbox at 1769 Center City plow, motion carried NEW BUSINESS Motion by Neumann, second by Fritchie to amend Ordinance #8 per the recommendations of the Planning and Zoning Commission, motion carried unanimously. A copy of the amendments is attached to and made a part of these minutes. Council member Neumann advised the Council of his attendance at the Finance Seminar for City Council members. Information received from that seminar is on file with the City Clerk. Motion by Fritchie, second by Wilharber to direct the City Clerk to write a letter to the Lino Lakes Police Department advising per City Ordinance there will be no parking on City streets between the hours of 3:00 a.m. and 7:00 a.m. and request that this be enforced, motion carried unanimously. Discussion of the proposal by Kenco Construction to build a convenience store on the corner of Main Street and 20th Avenue. Clerk advised that to build the facility that he is proposing would require an ordinance change to include car wash under special use permit, and a special use permit to allow fuel pumps. Clerk advised that the Planning and Zoning Commission approved of the proposal and voted to recommend its approval to the City Council. However, they did not address the needed ordinance change or the special use permit. This appears to have been an error at the Planning and Zoning level. Chairman Tourville verified this. Clerk inquired as to whether the City Council would hold the necessary public hearing for the ordinance change and address the special use permit. Clerk felt that it was the intent of the Planning and Zoning Commission that the plan as presented be approved. Clerk noted that if City Council were to require the developer to go back to the Planning and Zoning stage, it could delay him up to two months. Motion by Wilharber, second by Neumann to hold a public hearing February 24, 1988 at 7:00 p.m. at City Hall regarding amendment of Ordinance #4 to allow a Car Wash under Special Permitted Uses; the Council will also consider necessary Special Use Permits for the Convenience Store/Car Wash, motion carried unanimously. Motion by date for Neumann, second by Wilharber the proposed Water Ordinance to set a public hearing for February 24 at 7:15 City Council Meeting Minutes Page seven February 10, 1988 p.m., motion carried unanimously. Motion by Wilharber, second by Fritchie to accept the current payment of claims, motion carried unanimously. ADJOURN Motion by Fritchie, second by Neumann to adjourn the meeting, motion carried unanimously. Meeting adjourned at 11:45 p.m. Respectfully submitted, j-~ ~4-~~ Tamara M. Miltz-M~ller Clerk/Treasurer RECEIPTS AND DISBURSEMENTS - F~BRUARY 1 - 10, 1988 BALANCE IN GENERAL FUND AS OF FEBRUARY 1, 1988 RECEIPTS Anoka County Treasurer - 1987 Tax Settltment Trio Inn - Liquor Licenses - $2425.00 Advertising in Newsletter - $5.00 House of Chu - Liquor & Cigarette Licenses Lakeside Auto & Paint - Advertisement in Newsletter Title Ins. Co. of Mn. - Assessment search 1st State Bank of Hugo - January interest on Checking account A-Well Inc. - Contractors License - 1988 Eugene Houle - Dog License Tkaczik Construction - Plumbing Permit #1 6942 Dupre Rd. Carpenter's Auto Body - Advertisement in Newsletter Buildidg~Sites, Inc. - Copy of Ord #8 & Amendment Centennial Fire District - Fire Districts share of Gas & Elec. Utilities & Gasoline Satellite Industries Inc. - Refund of Satellite Rental for ballfield State Treasurer - Video Gaming Refund Consumers - 1st qtr. 1988 utili~y billing 1st State Bank of Hugo - Correction of check amount recorded by Hugo Bank Check #1951 - Voided out for License Bureau DISBURSEMENTS (Checks #1961 - 1992) Mn. Dept. of Health - Review of Mill Rd. Watermain Metropolitan Waste Control Comm. - January (2) SAC permits Burke & Hawkins - January Legal Fees Fees General - $)04.40 Fees Criminal - $832.20 1987 Road Reconstruction Fees - $140.00 Review information - re-Royal Meadows & development contract - $60.00 ~L.tt~r to developer with cotnact L'Allier Estates II - $24.00 Review comments re-water contract; revise ordinance - $120.00 Carol Fritchie - Feb. Council salary $ Tom Wilharber - Feb. Council 8alary $ $50.00 - Tax ($5.73 Wal ter Neumann - Feb'. Council salary $ $50.00 - Tax - ($.73)- Seminar expo -$9.82 Leon R. L'Allier - Feb. Council salary $ $102,766.)) $1),845.98 $ 2,4)0.60 $ 512.00 $ 20.00 ~ 6.00 699.74 ! 25.00 10.00 51.00 $ 20.00 $ 6.25 $ 795.52 $ 5.32 ~ 30.00 4,177.85 $ .68 ~ 13.25 ~ 22.648.59 $125,414.92 $ 150.00 $ 1,089.00 $ 1,480.60 50.00 44.27 59.09 150.00 PAGE TWO RECEIPTS AND DISBURSEMENTS FEBRUARY 1 - 10, 1988 DISBURSBMENTS CONTINUED Orville Hughes - January Maint Rink Fund - 25.50 Dale Larson - January Maintena Rink Fund - $33.36 Jerome Hughes - January Mainte ance Anoka County Surveyor - 2 Half section maps Rivard Electric Co. - Service all & light bulbs for skating rink Anoka County Purchasing - 4 ca xerox paper 1st State Bank of Hugo - 1st q r. 1988 for Federal taxes (January) Internal Revenue Service - Int rest penalty for 1st & 2nd qtr. Federal ta es W.W. Grainger, Inc. - AC AM~ 0 Meter batteries & flash lights Press Publications - Jan. Publ Granger's Inc. - 405.4 gal. Di & supplies Anoka Electric Coop. Street Ii Hugo Feed Mill - Titan heater work light, cord & misc. supp State Treasurer Surplus Proper Supplies Mediation Services - Donation Anoka County Chamber of Commer 1987/88 Membership Dues Stamped Envelope Agency - 500 envelopes AT&T - Long distance calls Anoka County Farm Service Coop 419.0 gallons gasoline First Trust - Agent Fees for C nterville GO Improvement Bond of 1987 Rick L'Allier - Rink Attendant Chad Leibel - Rink Attendant Jeremy Arvidson - Rink Attenda Tri-State Pump & Control - Che station & repair pump #3 Journal Entry - Transfer from Fund to Planning & Zoning SA# 10-8 Journal Entry - Transfer from Fund to Long Term Maintenance CD#l Orville Hughes - Reimbursement City j Truck License Petty Cash Balance - 2-10-88 - $ 670.03 $ 480.39 ! 258.62 1.00 44.00 $ 86.80 $ 643.96 $ 76.42 $ 105.61 * 65 . 30 196.1) ~ 22.25 100.38 $ 34.75 l 50.00 150.00 $ 120.90 * 2.32 393.44 $ 232.88 I 37.94 70.71 37.94 41.00 $ 270.00 $14,000.00 3.25 BALANCE IN GENERAL FUND AS OF BRUARY 10, 1988 1$ 21.218.98 $104.195.94 REC~IPTS AND DISBURS~~NTS - JANUARY 28 - J1, 1988 BALANCE IN GENERAL FUND AS 0 January 28, 1988 DISBURSEMENTS Tamara M. Miltz-Mi11er - Jan ary Salary Beverly Hughes - January Sa1 ry Mavis Solheid - January Sa1a y Public Employees Retirement ssociation January PERA Contribution $1,017.16 4J6.2J 444.57 2.6 BALANCE IN GENERAL FUND AS 0 JANUARY 31, 1988 $104,996.92 ~ 2,2'30.59 $102,766.33 RECEIPTS AND DISBURSEMENTS - JANUARY 14 - 27, 1988 BALANCE IN GENERAL FUND AS OF JANUARY 14, 1988 RECEIPTS Tkaczek Construction Co. - Bldg. Permit #88-2 - 6942 Dupre Rd. Husnik Sewer Service - Contractors License Treas. Anoka County - Dec. 1987 Fines Consumers - 4th qtr. 1987 Utility billing Hart Custom Home, Inc. - Bldg. Permit # 88-3 - 1967 Cardinal Drive Title Insurance Co. of Mn. - Assessment Payoff - 7175 W. Robin Lane Myrna Larry - Dog License Gerry Parent - 7176 Grangeview Assessment payoff for Occupancy Permits Gerry Parent - Photocopies-Meeting Minutes Kenco Construction - Additional Escrow for Engineering Fees & Attorney Fees W.G.R. Inc. - Liquor License & Cig. License Castle Design - Engineering Fees incurred in 1987 Jergens, Hebert, Welch & Humphreys P.A. Copies of Minutes Consumers - 4th qtr. 1987 utility billing Journal Entry - from SA#10-81367 to Checking Acc't #5502755 toward Park & "Ree. deficit for 1987 Journal Entry - transfer from SA#10-31220 to General Fund Checking Acc't to offset cost of Sewer Bond Defeasance Journal Entry - Transfer from SA#18-07113 to General Fund Acc't #)6370 to offset Valley Paving Final Payment DISBURSEMENTS (Checks #1934 - 1956) Maier Stewart & Associates Inc. Engineering Fees - 11-22 through 12-26-1987 Centervi11e General Services - $370.03 Rehbein Industrial Park -$166.93 Centervi11e Heights - $5322.99 L'A11ier Estates - $544.25 1987 Road Reconstruction - $)81.40 Municipal Water Im~rovements -$3,854.52 Center Oaks II - $532.84 Centennial Fire District - 1st qtr. payment to Centennial Fire District Orville Hughes - Reimbursement for grease gun for General City supplies Mark Zamzow - Refund for overpayment on uti1iey bill $ 59,128.15 $ 3,018.65 I 25.00 1,150.00 5,518.10 2,848.55 $ 147.72 * 10.00 1,)00.00 * 11.75 4,459.47 * 2,)25.00 40.00 $ 5.25 * 1,170.33 1,000.00 $)4,612.61 ~60,616.48 }118.258.91 $177,387.06 $11,172.96 $ 4,098.)8 $ 8.47 $ 6.67 DISBURSEMENTS CONTINUED Press Publications - Publishing Ordinance #4B $ Government Training Service - Registration Fee$ for" Seminars for Elected Officials" for Walter Neumann - Councilman Ehlers & Associates, Inc. - For all services $ 5,000.00 in connection with the defeasance of the General Obligation Improvement Bonds of 1977 Chapin Publishing Co. - Publishing in $ Construction Bulletin for Deep Well Bids & Elevated Water Storage Tank Aid Electric Service - Repair on Lift Station #1 Smith Office Equipment, Inc. - (6) black ribbons for computer printer Greater Anoka County Humane Society Dec. 1987 Animal Control Metropolitan Waste Control Commission February Sewer Service Charge General Repair Service - Repair lift station #1 & add-a-pgase controls Northern States Power Co. - Electric Utilities$ Street Lights - $560.45 - Hall - $87.98 Garage - 64.4S,,- Dift #1 - $45.13 Lift #2 - $48.85 - Lift #3 - $12.64 Northwestern Bell - Hall Phone $ Satellite Industries, Inc. - Restroom rental $ for Rink - 1-8-88 to 2-4-88 North Central Public Service Co. - Gas Utile $ Hall - $258.11 - Garage - $291.79 License BureaQ- License for City truck - $ $2).25 less $10.00 letter of Credit Rick L'Allier - Rink Attendant Jeremy Arvidson - Rink Attendant Chad Leibel - Rink Attendant R. D. Investments Inc. - Waterworks For overcharge on Sunday Liquor License International Office Systems Inc. (4) cases black toner for copy machine Journal Entry - from General Fund checking Acct. 5502755 to SA#10-8l367, (amount of Park & Rec. budget for 1987 not spent) Transfer from General Fund checking acct # - $ 5502755 to Petty ca'shaccount Jouv.na1 Entry - Transfer from Debt - Service Fund (1987 Street) to SA#18-07113 RECEIPTS AND DISBURSEMENTS - January 14 - 27, 1988 Page 2 BALANCE IN GENERAL FUND AS OF JANUARY 27, 1988 Petty Cash Balance - Jan. 27, 1988 - $146.15 77.49 45.00 190.96 $ $ $ 50.00 $ 2,645.41 $ 116.40 50.46 1.57.)8 819.53 49.18 74.00 I .549.90 1).2.5 30.3.5 55.19 .56.91 50.00 $ 320.45 $ 4,282.16 150 .00 j42. 319.64 ~ 72.390.14 $104,996.92 PRINTER'S AFFIDAVIT OF PUBLICATION :'I:f1('~;(!rrm~~CENfER1i~ j:I~'~' ~'k.t;~':t,~.~'!Co~~'oiANbu:' ". ',.{: ~~'. '(l"t ~..'';' "''':~.''':''.'.ll. w.,..~. ,...= .IOFMINNESOt'''' .. 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'.'8Ig"tY.. tI.,~ fJQl'n)~efvlno:' th~ 1.': . ~1_.friflu'Q(~e p~II1'Inary"Platby ; lUll Cftf ~U. rt"-diW." 1haIt'lub.inIt~ :"_" .,' ftMI. iii~tcu." " ~!.... "',. ., . -, . apP~"'''''.' ....;,' . ~ . . " 110" "f,'''~ ._"l_~=" '.' .........., ~. .~~:. .:: ..!i~::~J~::~f.~...~.:.y~~f, ~..", ........ ',. ~~. ~.:~,. . ;~....;...8.,.~.. .~.{ .-(.: .,..:2k.~ti..~I.... V.L '. '. ll'l,ft. .. ~'th.~ltIJ' ~iJo?', ~ JIk..:~.. .' .' IL.~ ," - -.' . ". - 'f '",-"., ,'.\'4oi ji::" ::AMENo.TQ RiA~ ~ . :. ','. ,"}~'. ". ,:~".l.:.:..~(;. , " . ',' /W,,,.... . . ...~ 1 1~ r;.. .: ,~.. "Tert.:<l(1v,r" 'p~~t. of thtt ~I~. .<>.r.: .:" f'8COnM.('''''''''. r -! ...~, ..... .' ',,' " ". j '~ P~6Y)ti'l; CltYCouncll.t"IA.1Qlfi.!J"Y'~ '\~qr F...bl',\f~"1~.. ";~ \ ,\ ;~(f ";> ~Ii"~~~;~~r 'r :.,~', ~ : \~.... ~ Leon.R. L:AIJI....lQYof; .(~:~;'.~==~~.~~~r.....<:~.:..:,;.:~~l) ,;::;.~~~~~ ,',' . ~~, . Publlehed In' ,ttle,Q"IlCFqDmmunlty;.P.a.. I' ~. :;.~ Marc~ ~.1~"~ . '. < . J" '.. ,.~;',~Vli:~'~~~l .i~.. /'''~' .,......... ,.~.fl_,~. lAI..b-e'_, ....fw:. . 'oh,Ai'+" A , ~:~;;.;. :J'~.'~ ~;.~~~':.:~~:~~' ~;,~:~.~:::~ ;'~'~~:~;~~~\~'~:'~'i5 AFFIDAVIT OF PUBLICATION STATE OF MINNESOTA ) ss County of Ramsey ) Eugene D. Johnson, being duly sworn, on oath says that he is the publisher or authorized agent and employee of the publisher of the newspaper known as The Quad COmmunity Press, and has full knowledge of the facts which are stated below: (A) The newspaper has complied with all of the requirements con- stituting qualification as a qualified newspaper, as provided by Min- nesota Statute 331A.02, 331A.07, and other applicable laws, as amend- ed. (B)Theprinted City of Centerville Amendment TO Ordinance No.8 which is attached was cut from the columns of said newspaper, and was printed and published once each week, for ~ successive weeks; it was first published on Tue sda V . the --L-.-day of March , 19li, and was thereafter printed and published on every to and including , the _day of , 19~ and printed below is a copy of the lower case alphabet from A to Z, both inclusive, which is hereby acknowledged as being the size and kind of type used in the composition and publication of the notice: Ibcdefghljklmnopqratuywxyz BY~~O ~ TITLE: Publisher Subscribed and sworn to before me on this-Ldayof . March , 19~ ". ~1 ffi (~:tjfJkv Notary lie, Ramsey Count , Minn. My Commission expires Feb. 1 4, 19~ ------------------------------------ RATE INFORMATION (1) Lowest classified rate paid by commercial users for comparable space. . 14.50 (Line, word, or inch rate) (2) Maximum rate allowed by law for the above matter. . 5.30 (Line, word, or inch rate) (3) Rate actually charged for the above matter. . 5.30 (Line, word, or inch rate) ) r TO THB CI'l'Y OF CENTERVILLE Pursuant to Special Laws ot 1975, Laws ot Minnesota, Chapter 7S, the Rice Creek Watershed District established a limited water maintenance and repair fund for the purposes set forth in the ~tatute. Betore the district can spend 8117 moneT in the fund, an affected municipality shall be notified in writing about the proposed work and the estimated cost thereot. The JIIUI1icipall ty may thereafter notif7 the district in writing that it will perform the work as ordered and be paid the cost thereot b7 the district. If the muni cip aU t7 tails to perform the work or. refuses to perform the work the district JDa1' proceed with 1 t. In coDformit7 with the abovel THE . CITY OF CEHTERVILLE IS HF.REBY NOTIFIEDI That Judicial D1 tch 3 (Clearwater Creek) i8 out or repair wi thin the Ci ty ot Cent.Milleand that 1 t 1s the intention of the district that it be repaired, the est:lmated cost ot the repair 18 $S,6SO.00J That Anoka County Ditch number 47 within the &rea of Centerolle i8 out ot repair and it 18 the intention of the district that it be re- paired, the estimated cost ot the repair 1s $lO,SOO.OO. You -7 vi thin 30 da78 notif7 the district that you will perform the work and upon performance the district 1dll reimburse the C1 t1' tor the cost of the work. You -7 in lieu ot the last paragraph not1f1 the district that TOU vill Dot. perform the work and the district will undertake 1 t. Dated February 10, 19Ba. E C WA'l'e STRICT Pres. TO THE RICE CRE. WATERSHED DISTRICTI You are hereb7 notified that the City o~ CentervUle (will) (will not) pertorm the work atated above. City concurs. , CITY or CENTERVILLE ~~-. R, Y '~ ~ " ~ ...~. I., '1 I Pursuant to due call and notice there of, the City Council of the City of Centerville held their regular meeting on January 27, 1988. Mayor L'Allier called the meeting to order at 7:10 p.m. Present: Fritchie, Wilharber, Neumann. Absent: Laska. Motion by Wilharber, second by Neumann to accept the minutes of the January 13, 1988 meeting with the following changes: -page 1, paragraph 6 from - "the sewer stub and the home", to "the water stub and the home"; -page 6, paragraph 5 from "northern end of the south section of Centerville Road" to "southern end of the north section of Centerville Road", motion carried unanimously. APPEARANCES Tom Snell, Anoka County Chamber of Commerce appeared to update the Council on items that could effect Centerville. -Public Hearing, of the Minnesota Transportation Finance Study Commission regarding concerns about the transportation needs of Anoka County, February 3, 1988; -Anoka County Chamber of Commerce Trade Fair, March 17, 1988; -Five Year County Transportation Plan is Snell will coordinate a time with the Clerk for residents, the City Council, Margaret Langfeld, -Snell may be able to obtain grant monies Centerville for Regional Park promotion to (Sierra Club, University Biologists). up for review, a meeting between and Paul Rudej for the City of selected targets Council member Wilharber expressed concern about Main Street being a hazardous roadway and the safety of school children walking on that street. Mayor L'Allier expressed concern interchange. about the proposed 35W Snell advised that the City concerns would best be expressed at a meeting with Langfeld and Rude. He also noted that Anoka County is looking at an accelerated transportation development program which would give the County more bonding authority. He advised that this would mean an increase in taxes. Motion by Fritchie, second by Wilharber to direct Tom Snell of the Anoka County Chamber of Commerce to pursue possible grant monies for the City of Centerville to promote the Regional Park to target groups, motion carried unanimously. OLD BUSINESS Carol Pelton, Chairperson of the Park and Recreation Committee, presented information to the City Council regarding park costs and fees. Pelton requested that! the City Council increase the park dedication fees to $500. Pelton also requested that the City Council allow the Parks Department to grow financially without being a burden on ad valorem taxes. City Council Meeting Page two January 27, 1988 Motion by Fritchie to adapt Resolution #88-3 to increase the park dedication fees for residential single family lots to $500.00 per lot, motion died for lack of a second. Motion by Wilharber, second by Neumann to adapt Resolution #88-3 to increase the park dedication fees for residential single family lots to $400.00 per lot, motion carried unanimously. Discussion of L'Allier Estates Assessment Agreement (previously referred to as Addendum). David Hebert, Attorney representing Gerry Parent, advised that he could not reach an agreement with Bill Hawkins, City Attorney regarding the Assessment Agreement. Concerns of Parent were: -Would like the assessment to be per lot and certified to Anoka County, with this arrangement Parent would agree to a payment at the end of the summer; -Language in the agreement does not specify what happens to the $1,300 assessments that are paid off now; -Does not want to make the first payment in April because the system will not be operational until July 1, 1988. Motion by Wilharber, second by Fritchie to set up a meeting with Gerry Parent (L'Allier Estates II developer), David Hebert (Attorney representing Gerry Parent), Bill Hawkins (City Attorney), Carolyn Drude (Municipal Financial Advisor), John Stewart (City Engineer), and two representatives of the City Council to discuss the L'Allier Estates II Assessment Agreement; the meeting will be held February 3, 1988 at 7:00 p.m.; the location will be the office of Maier, Stewart and Associates because City Hall is not available on February 3, 1988, motion carried unanimously. It was decided that Council member Wilharber and Fritchie will attend the above meeting. City attend to take notes and for reference if needed. Council member Clerk will also The Centerville Heights final plat was brought before the City Council again. The 60 day time limit after final plat approval to have the plat registered with Anoka County (which is set by Ordinance #8) had expired. Motion by Wilharber, second by Neumann to approve the Centerville Heights final plat based on City Engineer advisement that the plat appeared to be the same plat that was approved by the City Council on October 14, 1987; contingent upon the advise of the City Attorney regarding an easement between lots 15 and 16, block 5 which does not appear to be designated specifically as a trail easement (which is what was intended), motion carried unanimously. City Council Meeting Page Three January 27, 1988 Discussion of bids for deep well for municipal water system. The three low bids are LTD Enterprises, Inc. $30,925.00, Traut Wells, Inc. - $32,385.00, Bergerson-Caswell, Inc. - $34,925.00. John Stewart, City Engineer advised that based on Maier, Stewart and Associates familiarity with the three low contractors and the consistency of the three low bids, he recommends that the City Council accept the bids as read and award the bid for deep well to LTD. City Engineer advised that the City Council may want to wait until all discrepancies with Parent Construction are resolved before the bids are actually awarded, but cautions the Council not to wait too long as the contractor may find it difficult to operate during weight restrictions in the spring. Discussion of Elevated Storage Tank. Letter from Maier, Stewart, and Associates summarizing the bids for elevated storage tank is on file with the City Clerk. City Engineer advised that the bids for new storage tanks were high due to a completion deadline connected with the bid. The contractors bid higher to compensate for that. A bid was not received for a used tower. City Engineer consulted with Stan Paschar, League of Minnesota Cities consulting attorney, and Bill Hawkins, City Attorney and it was confirmed that the City can negotiate a bid for a used tower as no bids for a used tower were received from the advertisement. Motion by Wilharber, second by Neumann to direct the City Engineers and two members of the City Council to negotiate a bid for a used elevated storage tank, motion carried unanimously. City Engineer advised that the two Council members who are involved in the negotiation will be involved in three meetings: 1. meet with contractors to negotiate and see what they have to offer; 2. meet with contractors and get the final offersj 3. trip to see previous work. City Clerk and City Engineer will set up a meeting with the contractors and two City Council members. Brian Miller, City Engineer of Maier, Stewart and Associates presented preliminary plans and specifications for Mill Road Watermain Improvements and the Sorel Street Extension. Miller advised that the notice for the bids does include the stipulation that the work will be done in the spring. Motion by Fritchie, second by Neumann to adapt a Resolution #88-4 approving the plans and specifications and ordering advertisement of bids for the Sorel Street Extension, motion carried unanimously. City Council Meeting Minutes Page Four January 27, 1988 Miller advised that contractors involved in the Mill Road Watermaln Improvement can not use track vehicles or store materials on City streets, and that they can not act outside of the right of way. They will also be given notice to proceed on or before June 1, 1988, to avoid weight limit problems. Motion by Wilharber, second by Neumann to adapt a Resolution #88- 5 approving the plans and specifications and ordering advertisement of bids for the Mill Road Watermain Improvements, motion carried unanimously. Motion by Fritchie, second by Neumann to adapt a Resolution #88-6 providing for the defeasance and payment of certain outstanding general obligation bonds of the City, motion carried unanimously. Discussion of appointment of the official paper for the City of Centerville. Andy Gibas, Co-publisher of the Circulating Pines gave a presentation to the Council requesting the Council choose the Circulating Pines for the official paper. Mark Sperry, reporter for the Quad Press spoke requesting the Council choose the Quad Press for the official paper. Mayor L'Allier noted that the Circulating Pines is less expensive at $2.79 per column inch. Council member Neumann noted that the Quad was willing to negotiate it's costs to $4.29 per column inch (from $4.77), $1.42 for extra composition (from $1.58), and $2.85 per additional inch (from $3.17). Neumann was concerned that the Centennial Shopper only goes out every other week. Council member Wilharber felt that the cost was not as important as the circulation. He felt that the quality of both papers comes and goes. Motion by Neumann, second by Wilharber to appoint the Quad Press as the official paper for the City of Centerville, aye: Neumann, Wilharber, Fritchie; nay: L'Allier, motion carried. Mayor L'Allier noted that his "nay" vote is no reflection of the quality of reporting by the Quad Press. It was decided that the Centerville City Clerk will coordinate the time, place and representatives of all cities to present a plaque of recognition to Buster LaTuff, former Centennial Fire Commission Chairperson. Newspaper representatives will also be asked to be present. Council member Fritchie noted that she will attend the next CORONA meeting and noted that Clerk will get CORONA information City Council Meeting Minutes Page Five January 27, 1988 to the Council. NEW BUSINESS Motion by Wilharber, second by Neumann to approve update of the sanitary sewer map as required by the Metropolitan Waste Control Commissionj this cost will be charged against the sewer utility account, motion carried unanimously. It was decided that no up front monies would be required at this time from Heritage Development regarding their proposed residential development. It was decided that the Planning and Zoning Commission must first feel comfortable with the plan and that it is what would best benefit the City. Clerk advised the Council of a letter from David Heller of Heritage Development requesting that the City petition for extension of the MUSA boundary. A copy of this letter is on file with the City Clerk. Motion by Wilharber, second by Neumann to direct the City Clerk to respond to Heritage Development advising that the City Council has discussed this and that petitioning the Metropolitan Council for a MUSA boundary extension will be based on the approval/disapproval of the Planning and Zoning Commission and the City Council of a concept plan for the proposed development, aye: Wilharber, Neumann, Fritchiej abstain: L'Allier. Motion by Wilharber, second by Neumann that City staff and public works employee time spent on the lift stations in Center Oaks II will be billed to Kenco Construction, motion carried unanimously. Motion by Fritchie, second by Wilharber to adapt a Resolution #88-6 to amend Resolution #88-1, reducing the Election Filing Fee to $2.00 as this is the maximum allowed by Minnesota State Statute, motion carried unanimously. Motion by Wilharber, second by Neumann to appoint Margaret Hensel and Floyd LaMotte as committee member to the Centerville Historical Committee, motion carried unanimously. Motion by Wilharber, second by Neumann that the City Clerk will attend the Municipal Clerks Regional IV meeting in Hanover, Minnesota on January 28, 1988, motion carried unanimously. Clerk advised that a manufactured letter from the City of Centerville with the Royal Meadows development and such development within the City. The to the City of Waverly in support development that is being proposed. homes developer requests a regarding their experience their feeling on another letter would be presented of a manufactured home City Council Meeting Minutes Page Six January 27J 1988 Motion by NeumannJ second by Fritchie that a letter regarding manufactured homes would be supplied to the City of Waverly if that City were to request it, this letter would not be given directly to a developerj the letter would not include Centervillers feelings toward another manufactured home development within this City, motion carried unanimously. Motion by WilharberJ second by Neumann to adopt a resolution that a clause for enforcement and collection of handling fees for delinquent bills will be included in all development contracts in the future, motion carried unanimously. Motion by Wilharber, second by Neumann to direct City Clerk to set up a public hearing for the Gambling Ordinance, contingent upon review of the City Attorney, motion carried unanimously. A copy of the proposed Gambling Ordinance is on file with the City Clerk. Motion by Wilharber, second by Neumann to approve the purchase of two storage cabinets for City Hall at a cost of $50.00 each, motion carried unanimously. Motion by Wilharber, second by Fritchie to approve the purchase of a notice board for the front of City Hall at a cost of $25.00, motion carried unanimously. PETITIONS AND COMPLAINTS Council member Wilharber advised that he has received complaints about snowmobilers using church property. It was suggested that the church could use fencing as a deterrent and contact the Lino Lake Police Department. Wilharber also noted that the proposed hunting preserve in Lino February 8, 1988. public Lakes hearing has been regarding the tabled until PAYMENT OF CLAIMS Motion by Neumann, second by Fritchie to accept the current payment of claims, motion carried unanimously. ADJOURN Motion by Neumann, second by motion carried unanimously. Fritchie to adjourn the meeting, Meeting adjourned at 10:30 p.m. ?f=~i-~~'~ Tamara M. Milt:~~er Clerk/Treasurer Extract of Minutes of Meeting of the City Council of the City of Centerville, ADoka County, Minnesota Pursuant to due call and notice thereof, a (regular)(.,..ial~ meeting of the City Council of the City of Centerville, Minnesota, was duly held in tbe City Hall in said City on tlJednesdr,t . J,:bWd"4f :11 . 1988. at 7.100 0' clock p..m. /'\ ~ J ;ff:!:. teor\. lP.YV\.. Lcf~ . fer Tbe following members were present: L '/I/Iier; tudAa~er; F.,dlle, 'eum4nl'\ F1o.ud and the following were absent: }ilE> Jla Ie Ie Ie Ie Ie if Ie Ie if RESOLUTION NO. ){g -0 RESOLUTION PROVIDING FOR THE DEFEASANCE AND PAYMENT OF CERTAIN OUTSTANDING GENERAL OBLIGATION BONDS OF THE CITY. BE IT RESOLVED By the City Council of the City of Centerville, ADoka County, Minnesota (City) as follows: Section 1. Background: Findings. 1.01. The City has heretofore issued, sold and delivered its 'General Obligation Improvement Bonds of 1977 (Bonds), dated January 1, 1977, in the aggregate principal amount of $870,000 of which $425,000 in principal amount is outstanding. 1.02. The Council has investigated the facts with the assistance of its financial advisers and hereby determines that there are presently in the debt service fund (Debt Service Fund) for the Bonds adequate funds for the defeasance of the obligations represented by the Bonds, that is to say, that if the balances in the debt service fund are invested in securities authorized by Minnesota St~tutes, Chapter 475 (Act) there will be funds in the Debt Service at the times and in the amounts necessary to provide for the prompt and full payment of the principal of and interest on the Bonds as the same become due and to meet the requirements of the Act. 1.03. It is further determined that it is in the best interests of the sound financial management of the City that the obligations represented by the Bonds be defeased and paid. 1.04. The financial advisers to the City have presented a proposed plan for the defeasance of the Bonds and bond counsel 1s of the opinion that such defeasance is authorized by the Act. 1.05. It is further determined that it is the intent of the Council that the defeasance of the Bonds is not to be construed as in any way impairing or affecting the covenants with or pledges to the holders of the Bonds contained in the resolution of December 13, 1976, authorizing the issuance of the Bonds. 1.06. The City Clerk-Treasurer has presented to the Council the form of an Escrow Agreement (Agreement) between the City and American National Bank and Trust Company, St. Paul, Minnesota (Agent) providing for the escrowing and investment of the balances in the Debt Service Fund in an Escrow Account. The form of the Agreement has been reviewed by the Council and is now on file with the Clerk-Treasurer. Section 2. Approvals: Authorizations. 2.01. The form of the Agreement is approved. The Mayor and Clerk-Treasurer are authorized and directed to execute and deliver the Agreement in substantially the form now on file on behalf of the City. 2.02. The Mayor and Clerk-Treasurer are authorized and directed to contract for and purchase the necessary securities pursuant to the Agree- ment. 2.03. It is determined that upon the funding of the Escrow Account that there will have been made and there is hereby made an irrevocable appropriation to the Debt Service Fund for the Bonds of an amount equal to 105% of the principal and interest to become due on the Bonds. The Clerk-Treasurer is authorized and directed to notify the County Auditor of the defeasance of the Bonds and to request the cancellation of any and all tax levies made by the Resolution of December 13, 1976, authorizing the issuance of the Bonds. 2.04. Notwithstanding the provisions of this resolution the Council hereby reaffirms and restates its pledge of the full faith, credit and taxing powers of the City for the prompt and full payment of the principal of and interest on the Bonds. 2.05. The Mayor, Clerk-Treasurer and other officers and agents of the City are authorized and directed to execute and deliver such other instru- ments and to take such other actions as are necessary to carry out the provisions of the resolution. I The motion for the adoption of the foregoing resolution was duly seconded by Member IVeu.fhdnfl , and upon vote being taken thereon, the following voted in favor thereof: t'lf/lie,! ;Veurnd-tlnJ wiJkrh8/: J;-if-chie and the following voted against the same: A~ /f../LJJ1e whereupon said resolution was declared duly passed and adopted. I I ~ ------- ... STATE OF MINNESOTA ) ) ) SSe ) ) COUNTY OF ANOKA CITY OF CENTERVILLE I, the undersigned, being the duly qualified and acting Clerk-Treasurer of the City of CenterYille, hereby certify that I have carefully compared the attached and foregoing extract of minutes of a (regular) {e,~cial) meeting of the City CouDcil held on J an U (1(' 1 ' d '1 , 1988, with the original thereof on file in my office, and the same is a full, true and correct copy therefrom insofar as the same relates to the defeasance and payment of certain outstanding General Obligation Bonds of the City. WITNESS My hand officially as such City Clerk-Treasurer and the corpo- rate seal of the City thisdi day of Ji/al,J~r7 . 1988. ~p~ tfPtl4-71j1M City lerk-Treasu r City of Centerville, Kinnesota (SEAL) C.,: 2S16RE88. F16 Pursuant to due call and notice there of the City Council of the City of Centerville held their regular meeting on January 13, 1988. Mayor L~Allier called the meeting to order at 7:05 p.m. Present: Fritchie, Wilharber, Neumann. Absent: Laska. Motion by Neumann, second by Wilharber to accept the minutes of the December 21, 1987 meeting, motion carried unanimously_ APPEARANCES Jack MacDonald appeared before the City Council to inform them on the Centerville Lake Association. The major concerns of the Association are water quality, lowering of the lake, fish population, weed control. Centerville Lake is now being stocked with walleyes and is being aerated. Mr. MacDonald cautions the Council in allowing runoff from developments to go into the lake. The concern is pesticides and fertilizers. There are about 30 members in the Association. Mr. MacDonald will keep the Council updated. NEW BUSINESS Discussion of the request Meyer, 7223 Mill Road. Council that future water cost and that construction with time. for municipal water hookup by Gerald Terry Maurer, City Engineer advised improvements need to be built into the costs and lateral charges will change Carol Pelton, 7128 Mill Road noted that she is opposed to a continual increase in hook up charges to residents to encourage them to hook up to the water system. City Engineer noted that the increase in price would not be to encourage hook up, but that the cost of hook up would need to increase due to increase in construction costs and in anticipation of further expansion, such as a possible second well or tower. Motion by Fritchie, second by Wilharber that if Gerald Meyer, 7223 Mill Road were to present a petition to the Council to hook up to the current municipal water system in 1988 and the petition were declared adequate per Minnesota State Statutes, Chapter 429, the cost to him would be $2,500; in addition it would be the homeowner~s responsibility for the hook up between the water stub and the home, motion carried unanimously. Motion by Fritchie, second by Wilharber per the recommendation of the City Engineer, where lateral pipe will run directly in front of a home on Mill Road with the initial installation of the water pipe, the cost to the homeowner will be $2,500 in 1988; the persons eligible for this cost would be determined by the City Engineer, motion carried unanimously. Motion by Neumann, second by Wilharber to adapt Resolution 88-2, accepting and approving the work for the 1987 Street Reconstruction Project by Valley Paving, Inc., and direct final payment of such improvement to Valley Paving, Inc., motion carried unanimously. City Council Meeting Minutes Page Two January 13, 1988 Discussion of Municipal Water Ordinance. City Engineer and Building Inspector comments were addressed. A copy of the City Engineer and Building Inspector comments are on file with the City Clerk. Motion by Wilharber, second by Neumann to send the City Engineer and Building Inspector comments to the City Attorney for incorporation into the Municipal Water Ordinance if appropriate; the Attorney review is to be back to the City Council by February 10, 1988; City Council will set up a public hearing for this ordinance on February 10, 1988, motion carried unanimously. Motion by Wilharber, second by Neumann to direct City Engineer to put together an assessment manual as advised in the November 23, 1987 letter from the City Engineer, motion carried unanimously. A copy of this letter is on file with the City Clerk. NEW BUSINESS City Engineer reported on the December 1, 1987 Rice Creek Watershed 509 Technical Advisory Committee Meeting which he attended on behalf of the City of Centerville. Minutes of this meeting are on file with the City Clerk. The Committee discussed a local runoff management plan. City Engineer advised that he did not see the plan as being in depth or of large cost, but that the cost would be the responsibilities of the City. Discussion of the sketch plan for Heritage Development. The development is proposed east of Mill Road, directly North of Centerville Heights. City Engineer noted that as the sketch plan is drawn the 1300 foot cul-de-sac is in violation of City ordinance; that there is no loop in the development for appropriate police and fire protection, maintenance, or service for water and sewer. City Engineer advised that the new development would be of benefit to the new water system. He also advised that the major concerns of the Planning and Zoning Commission and the City Council at this stage should be the MUSA extension and R-2A Zoning. City Engineer advised that it is questionable as to whether the MUSA extension will get through the Metropolitan Council. Council member Wilharber expressed concerns: -should Centerville ask for a MUSA boundary change that would set a precedent to other developers; -the developer should do all the work to request a MUSA change; -expenditure of City funds for benefit of the developer; -the developer is looking out only for themselves, thus the City must look out for itself; -recommends up front money for City leg work (including City Engineer). City Council Meeting Minutes Page Three! January 13, 1988 Council member Neumann agreed with Wilharber and recommends that our Engineer work very closely with the developer. Council member Fritchie expressed concerns: -no smaller lots should be allowed; -a new development will bring in more traffic on Mill Road, which is already dangerous for school children to walk on; -nonrefundable, up front monies for City expenditure for this proposed project should be required. Mayor L'Allier noted that this should be a joint venture of the City and the developer. City Engineer advised that technically the City must request the MUSA extension, if this is what they want done. The developer can not request the extension. Motion by NeumannJ second by Fritchie to direct the Planning and Zoning Commission to continue their investigation on the proposed Heritage development, to come to their own recommendations as to whether it is feasible to go ahead with this development, motion carried unanimously. Council member Laska arrived at 8:30 p.m. OLD BUSINESS Myra Spijer, Centerville Bussing Representative updated the Council on the possibility of declaring Main Street a hazardous roadway. -Paul Rude, Anoka County Highway Department and Margaret Langfeld, Anoka County Commissioner both advised Spijer that it would not be feasible for the County to declare Main Street hazardous, as there are to many other similar situations in the County. -The current traffic count on Main Street is 3,000. This must increase to 12,000 before the roadway will be expanded. -Other suggestions have been a bike/pedestrian walkway or sidewalks. The school board has stated that they might help monetarily with this. -It has been suggested that no parking and lowering the speed limit would help. The speed study could be done in the 1988 year. -It has been difficult for Spijer to determine who is responsible for designating hazardous roadways and bussing areas. It could be either the Education Department or the School Board. Other members of the audience also spoke on the bussing issue: Maureen Asleson, 7232 Mill Road, Carol Pelton, 7178 Mill Road, Cindy Paschke, 1740 Peltier Lake Drive. City Council Meeting Minutes Page Four January 13, 1988 Council member Wilharber volunteer to assist Spijer if needed. Spijer advised that she will continue on her own for now. Motion by Wilharber, second by Neumann to direct City Clerk to contact Senator Greg Dahl in letter form asking for help with regard to the bussing issue, motion carried unanimously. Motion by Fritchie, second by Wilharber to direct City Clerk to contact Warren Tester of Centennial Schools to request information on the Bussing Committee for Centennial Schools, Clerk will then inform Myra Spijer, Centerville Bussing Representative of the information, motion carried unanimously. Carol Pelton, Chairperson of the Park and Recreation Committee advised the Council that they are working with the rink attendants and feel that they have solved some of the problems that may be occurring. Carol Pelton (Chairperson) and Cindy Paschke (Member) of the Park and Recreation Committee requested open discussion with the City Council regarding the increase of park dedication fees. They noted incomplete projects such as the hockey rink, tennis courts, Central Park for which they have no funds. They noted that with the budget they have they are unable to do much more than maintenance of the parks. Council member Fritchie noted that she would like to see the fee increased. Council member Neumann suggested that this be discussed at the January 27, 1988 meeting as it is not an agenda item. Council member Wilharber advised that he would like to see what the real benefits to the City would be in increasing the fee. City Clerk will include discussion of the Park Dedication fee as an agenda item on the January 27, 1988 meeting. Council member Fritchie updated the Council with CORONA. Their concern is possible changes in legislation. Copies of CORONA minutes are on file with the City Clerk. Clerk noted that fireproof file cabinets run between $750-$1,000, and non fireproof run between $50-$200. Council member Neumann will look for fireproof and non fireproof file cabinets at the Surplus Distribution Center. NEW BUSINESS Council member Laska presented a letter of resignation City Council, effective February 1, 1988. A copy resignation is on file with the City Clerk. to the of the Motion by Wilharber, second by Neumann to accept the resignation of Council member Laska, effective February 1, 1988, motion Council Meeting Minutes Page Five January 13, 1988 carried unanimously. Motion by Wilharber, second by Neumann to direct City Clerk to advertise for persons to fill the vacant City Council seat; letters of interest will be accepted until February 10, 1988; appointment is scheduled to be made February 24, 1988 at the regularly scheduled City Council meeting, motion carried unanimously. Clerk will contact Anoka County to try to determine where the agreement for the Senior Citizen Transportation Program is. Motion by Neumann, second by Wilharber to adapt Resolution #88-1 making the following appointments for 1988: -Health Officer Anoka County Comprehensive Health Department; -Health Officer #1 - Walter Neumann; -Health Officer #2 - Tom Wilharber; -Official Depository - First State Bank of Hugo, and Twin City Federal Savings and Loan - Maplewood; -Weed Inspector - Leon L'Allier; -Building and Plumbing Inspector - Metropolitan Inspection Service; -Assessor - Anoka County; -Director of Public Works Orville Hughes, Assistant- Jerome Hughes; -City Attorney - Burke and Hawkins; -Clerk/Treasurer - Tamara Hiltz-Hiller; -Assistant City Clerk - Beverly Hughes; -Deputy Clerk - Mavis Solheid; -Fire Protection - Centennial Fire District: District Chief, Archie Gay; Station #3 Chief, Des Englund; Assistant Station #3 Art Mohler; Station #1 Chief, Rick Bangert; Assistant Station #1, Gary Huntsed; -Police Protection - Lino Lakes Police Department; -Community Advisory Committee Representative - Tamara Miltz- Miller; -City Engineer - Maier, Stewart, and Associates; -Cable TV Representative - Ted Gonsior, Director; Walter Neumann, Alternate Director; -Auditor - Abdo, Abdo, & Kick; -Animal Control - Greater Anoka County Humane Society; -Acting Mayor - Carol Fritchie; -Planning and Zoning Commission Dan Tourville, Bob Lindgren, Kathy Welk, Tina Vermeulen, Lloyd Drilling, alternating council liaison. -Fire Marshal - Lance Olson; Randy Lauderbaugh and Carla Hanson, Assistants; -Emergency Services Directors - Archie Gay, Dale Larson; -Fire Commission Representatives - Norm Fritchie (one year City Council Meeting Minutes Page Six January 13, 1988 term), Larry Koch (two year term); -Community Education Representative - Stacy Lundblad; -District Memorial Hospital Board - Yvonne Henrich; -Senior Transportation Representative - Carol Fritchie; -Municipal Financial advisor - Carolyn Drude for Ehlers and Associates; -Fee Schedule - See attached; motion carried unanimously. Motion by Wilharber, second by Neumann to table appointment of the official paper until clarification of cost comparison can be made between the Quad Press and the Circulating Pines/Centennial Shopper, motion carried unanimously. Motion by Wilharber, second by Neumann to direct City Clerk to write to the above appointees and thank them for their representation of the City of Centerville, motion carried unanimously. PETITIONS AND COMPLAINTS Leo Hensel, 7136 Main Street pushing snow to close to his Works Director of this. advised trees. that the snow plow is Clerk will advise Public Hensel also noted a Centerville Road and a the road. need for dead end a barricade on the end of street sign on that section of Motion by Wilharber, second by Laska to direct City Clerk to check to see if a dead end street sign or a marker at the most northern end of the south section of Centerville Road is in place; if not in place Clerk will check on the price of both items, motion carried unanimously. Discussion of fixing of mailboxes hit by the Clerk advised that no official Centerville resolution or motion regarding this. Clerk Lakes, Circle Pines, Washington County, repair mailboxes if hit by their snow plows. City snow plow. policy is set by advised that Lino and Anoka County do Motion by Wilharber, second by Neumann that mailboxes bumped by the Centerville snow plow will be repaired by the owners as it is on the City right of way; if the mailbox is flattened, the City will replace it, motion carried unanimously. Motion by Neumann, second by Wilharber to accept the current newsletter for printing and distribution to Centerville residents, motion carried unanimously. Discussion of Lino Lakes Public Hearing regarding a request by City Council Meeting Minutes Page Seven January 13, 1988 Edward Vaughn, 1403 Birch Street for a Conditional Use Permit to operate a hunting preserve. Council concerns were: -preserve abutting private residencies, to close to high density areaSj -contradiction to the stricter gun ordinances discussed, gun fire to close to residents; -preserve abuts County Park, preserve users and park users would conflict; -gun noise, nuisance to residents and park users. Motion by Fritchie, second by Neumann to direct City Clerk to send a letter stating the concerns and opposition of the City of Centerville City Council, aye: Fritchie, Neumann, L'Allier, Laskaj abstain: Wilharber, motion carried. Motion by Wilharber, second by Fritchie to direct the Public Works Director to appoint a Public Works Employee to attend the Annual Weed Meeting on January 27, 1988, at 1:30 p.m., motion carried unanimously. Motion by Neumann, second by Wilharber to direct City Clerk to write a letter to the Lino Lakes City Council thanking them for inviting representatives of the Centerville City Council to meet to discuss Station #3, motion carried unanimously. Discussion of the minutes of the Economic Development Task Force (EDTF) minutes. These minutes are on file with the City Clerk. Council member Neumann felt that the EDTF should not be handicapped by not allowing them to talk to representatives of other Cities. Motion by Neumann, second by Fritchie to allow the EDTF to meet with appropriate representatives of Lino Lakes to discuss concerns about planning in the abutting Industrial areas, motion carried unanimously. Motion by Wilharber, second by Neumann to appoint the following persons to the Centerville EDTF: -Carol Fritchie, Dan Tourville, Dick Robischon, Kevin Mullins, Mick Corbet, John Trippel, Dick Huberts, Alternate- Walter Neumann, motion carried unanimously. Discussion of Kenco Construction proposal, which is at the Planning and Zoning, level for a convenience store and car wash, with a portion of the property set aside for future development. Council member Wilharber felt that it would be good for the tax base and that the growing community could handle two convenience stores. Mayor L'Allier expressed concern over the water drainage. Clerk will check with City Engineer for clarification on the drainage. City Council Meeting Minutes Page Eight January 13, 1988 Motion by Wilharber, second by Neumann to accept the current payment of claims, motion carried unanimously. Motion by Wilharber, second by Fritchie to approve expenditure of $45.00 to send Council member Neumann to an Elected Officials Role in Financial Planning Seminar, on February 5, 1988, motion carried unanimously. Motion by Wilharber, second motion carried unanimously. by Fritchie to adjourn the meeting, Meeting adjourned at 10:30 p.m. Respectfully submitted, :r~ 0[VYJ/s'-fJ)~ Tamara M. Hiltz-Killer Clerk/Treasurer RESOLUTION #88-1 A RESOLUTION APPROVING FEE STRUCTURE FOR 1988 THE CITY OF CENTERVILLE RESOLVES: Sec. 1. The following fees for indicated sales, permits and licenses are approved: TITLE FEES $ 6.00 Bingo Pennit Bui 1 di ng Permi ts Cigarette License See Exhibit "A" Dance Permi t $ 15.00 $ 30.00 $ 100.00 $ 10.00 $ 5.00 $ 125.00 $ 50.00 $ 100.00 $ 10.00 2,000.00 $ 250.00 $ 150.00 $ 150.00 Contractor's License ./ Dog License Fi 1 1ng Fees Lot Splits Mining/Grading Pennits Off-Sale Liquor Off-Sale Non-Intoxicating Liquor On-Sale Liquor On-Sale Non-Intoxicating Liquor ~relimanary Plat Fee - Filing Final Plat Fee - Filing Permi t Surcharge Plumbing Permits PUD Application Fee Rezoning Request Copies Special Use Permit Park Dedication Fees See Exhibit "B" See Exhibit "A" $ 150.00 $ 175.00 $ 0.25 per page (one side) $ 50.00 $ 200.00 50% deficit reduction 50% park improvement RESOLUTION #88-1 Page 2 Assessment Search $ 6.00 $ 10.00 $ 200.00 $ 200.00 $ 35.00 plus $5.00 for each additional day $ 75.00 $ 250.00 $ 25.00 $ 0.22 per mile $ 25.00 $ 1.00 Maps & Charts Use of Ballfield - Per Tournament Sunday Liquor License 3.2 Beer Permits - Special Events Va ri ance Reques t Wine License Wild & Exotic Animal Permit Fee Mileage Rate, Kennel Permit Fee Replacement Tag Sec. 2- These fees shall become effective on approval by council of this resolution. This resolution amends the 1988 schedule that was agreed upon at the August 26, 1987 City Council meeting. ~ rR. Y/~ MAYOR ATTEST: ~~~~-lJ;t/~ CLERK/TR AS RE RECEIPTS AND DISBURSEMENTS - JANUARY 1 - 1J, 1988 BALANCE IN GENERAL FUND AS OF JANUARY 1, 1988 RECEIPTS Joleen Despen - Bldg. permit #88-1 1688 Heritage.- $90.60 -Sewer bil1-$41.00 Peggy Anderson - Dog License John Salin - Dog License R.D. Investments, Inc. - Waterworks - Liquor License 1st State Bank of Hugo - Dec. 1987 interest on Checking Account Englund Heating, Inc. - Contractors Lic. Title Ins. Co. of Mn. - Assessment Search Severson/Urman - Contractors License Ex-Aero-Are - Donation for Newsletter League of Mn. Cities - 1987 Dividend Cashed CD#12673 & put into General Fund Checking Account to be used to Defease 1977 Sewer Bond Consumers - 4th qtr. 1987 utility billing DISBURSEMENTS - (Checks #1909 - 1933) Wire Transfer to American STP for Centerville Defeasance - $404,659.79 Wire Transfer Fee - $10.00 1st State Bank of Hugo - Printed Check Chg.$ Correction of Debit Transfer - Centennial $ Fire District transfer of $1,801.85 should be $1,810.85 Valley Paving Inc. - Pay estimate #4 1987 Street Improvement Project International Office Systems - NP- 20155 Canon Copier Carol Fritchie - Jan. Council Salary Tom Wilharber - Jan. Council Salary Medicare Tax -($.73) - (Fed.-$5.00) Floyd Laska - Jan Council Salary - $50.00 $ Medicare Tax ($.73) Walter Neumann - Jan. Council Salary $ $50.00 - Medicare Tax ($.73) U.S. Postmaster - 100 stamps for office $ Emergency Apparatus Maintenance, Inc. - $ Repair on Truck: 1st State Bank: of Hugo - Safe Deposit Box $ Anoka Electric Coop. - Street Lights $ (Royal Meadows) Tom Wilharber - Labels & print out for $ Quartely sewer billing White Bear Machine - Welding of Snow Plow $ Grangers - 45.4 gal. Diesel #1 $ $219,046.91 $ 131.60 * 7.00 7.00 $ 2,475.00 $ 1,245.85 25.00 6.00 25.00 35.00 )05.00 339,332.11 .$ 3.227.69 j346.822.25 $565~e69 .16 $404,669.79 27.20 9.00 $ 71,7)8.96 $ 1,995.01 * 50.00 44.27 49.27 49.27 22.00 58.08 17.00 22.25 25.00 25.00 55.00 RECEIPTS AND DISBURSEMENTS - JANUARY 1 - 13, 1988 DISEURSEMENTS CONTINUED Hugo Feed Mill - electrical supplies, hammer $ hand saw, tractor part, keys Interstate Lumber Co. - Glue, knife, blades $ Press Publications - Dec. Publications ! Burke & Hawkins - Dec. Legal Fees Orville Hughes - December Maintenance Sanitaty Sewer - $148.~O Snow Plowing - $280.50 Park Fund - Tractor Maint. & milage-$92.46 Rink - $41.80 - Gen. City - $198.00 Public Works - $55.69 - Taxes ($211.61) L'A1lier Estates - $6~19 Center Oaks II - $12.)8 Dale Larson - December Maintenance $ Sanitary Sewer - $9.75 Public Works Maint. & milage -$47.5) General City Maint. & milage -$127.)) Snow Plowing & Sanding - $162.50 Rink Maint. - $78.00 Park Fund - Tractor Maint. -$4.87 L'Allier Estates - $6.50 Center Oaks - $6.50 Taxes ($61.56) Jerome Hughes - December Maintenance $ Sanitary Sewer - $42.)5 Snow plowing & sanding - $1)8.60 Rink - $84.70 - Public Works -$50.50 Center Oaks - $2.57 - L'Allier Estates-$2.57 Centerville Heights - $2.57 - Taxes ($55.06) Rick L' Allier - Rink Attendant .. i Ohad Leibel - Rink Attendant Jeremy Arvidson - Rink Attendant Leon R. L'Allier - January Council Salary First Trust - Interest payment on GOO ~ Improvement Bond of 1987 BALANCE IN GENERAL FUND AS OF JANUARY I), 1988 Petty Cash Bal. Jan. I), 1988 - $54.38 . . " 92.42 15.23 177.53 976.96 623.91 381.42 268.35 119.52 100..0) 84.51 150.00 24.894.03 j)506.741.0l $ 59,128.15