HomeMy WebLinkAbout2009-03-11 CC
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CITY COUNCIL & CLOSED SESSION
MEETING AGENDA
Wednesday, March 11,2009
6:30 p.m.
OPEN FORUM 6:30 p.m.; An opportunity for members ofthe public to address the City Council on items not on
the current agenda. Items requiring Council action may be deferred to staff or Boards and Commissions for
research and future Council Agendas if appropriate. You will be limited to two (2) minutes and we ask that you
conduct yourself in a professional, courteous manner, and refrain from the use of profanity. Failure to abide by this
policy may result in the loss of your privilege to speak. Persons wishing to speak will be required to complete a
sign-up sheet and give it to the Mayor or a Staff person by 6; 15 p.m.
I. CALL TO ORDER at 6:30 p.m. or shortly thereafter
1. Roll Call
II. PUBLIC HEARlNG(S)
III. APPROVAL OF AGENDA
IV. APPROVAL OF MINUTES
1. February 25, 2009 Council Meeting Minutes (Pages 1 - 8)
2. March 4, 2009 Council Work Session Meeting Minutes (page 9)
V. CONSENT AGENDA
1. City ofCenterville February 26, 2009 through March 11,2009 Claims
(Check #24187-24207) (Page 10)
2. Centennial Fire District Claims through March 2, 2009 (page 11)
3. Parks & Recreation Committee Recommendation to Expend Funds to
Participate in the YMCA Park Play Days - Not to Exceed $1,200 (Page 12)
VI. A W ARDSIPRESENTATIONS/APPEARANCES
VII. OLD BUSINESS
1. Parks & Recreation Committee's Opposition to Alternate Location of
Drainage Pond at Laurie LaMotte Memorial Park (Pages 13-14)
VIII. NEW BUSINESS
1. Consideration of Public Works Director's Recommendation for 2009 Lawn
Maintenance & Upcoming Years (Pages 15-29)
2. Consideration of Request for Raffle Permit by St. Genevieve's Catholic
Church for the Third Annual Golden Boys Benefit - Sunday, July 26, 2009
(pages 30-32)
3. Consideration of Request for Proposals - Financial Consultant Services -
Block 8 Development (Pages 33-38)
IX. ANNOUNCEMENTSIUPDATES
1. City Administrator, Dallas Larson
X. CLOSED EXECUTIVE SESSION - (PENDING LITIGATION - 2009
STREET PROJECT)
XI. ADJOURNMENT
**REMINDERS**
Local Board of Appeal & Equalization Training - March 25, 2009 - Maple Grove, 6:00 p.m.
** RESCHEDULED** City Council Meeting - March 3],2009, 6:30 p.m. Council Chambers
Parks & Recreation Committee Meeting - April 1,2009,6:30 p.m. Council Chambers
Planning & Zoning Commission Meeting - April 7, 2009, 6:30 p.m. Council Chambers
City Council Meeting - April 8, 2009, 6:30 p.m. Council Chambers, 2009 Board of Local
Appeal & Equalization
CITY OF CENTERVILLE
CITY COUNCIL MEETING
February 25, 2009
Pursuant to due call and notice thereof, the City of Centerville held its regularly scheduled meeting
on February 25,2009, at 6:30 p.m.
PRESENT:
Mayor Mary Capra
Council Member Linda Broussard Vickers
Council Member Tom Lee
Council Member Ben Fehrenbacher r\fl@Q
Council Member JeffPaar IN
~~~~
ABSENT:
STAFF:
City Administrator Dallas Larson
City Attorney Kurt Glaser
City Engineer Mark Statz
I. CALL TO ORDER
Mayor Capra called the February 25, 2009, City Council Meeting to order at 6:30 p.m.
II. PUBLIC HEARING
None
III. APPROVAL OF AGENDA
Mayor Capra made the following additions/changes to the Agenda:
V. Consent Agenda, Item 1, added: & (Check #24180-24186) (Page lOa)
VIII. New Business, added: Item 8. Authorize Additional Appraisals for Trail Easements -
Not to Exceed $3,000
VIII. New Business, added: Item 9. Delinquent Assessment - Fairview Street (Royal Oaks
Realty)
Added: X. Closed Session - Potential Litigation (2009 Street Project) (Note Attachments -
Pages l5a & l6a and i1-i12)
Motion bv Council Member Lee. seconded bv Council Member Broussard Vickers. to
approve the February 25. 2009. Al!enda as amended. All in favor. Motion carried
unanimouslv.
IV. APPROVAL OF MINUTES
Page 1 of8
City of Centerville
City Council Meeting
February 25, 2009
I. February 11.2009. City Council Meeting Minutes
Councilmember Lee made the following change: The motion on Page 6 of 9
should be two separate motions as shown below:
Motion bv Council Member Lee. seconded bv Mavor Capra. to reiect the former
2009 Street Proiect bids. All in favor. Motion carried unanimouslv.
Motion bv Council Member Lee. seconded bv Mavor Capra. to authorize rebidding
the 2009 Street Proiect in two parts. Motion carried. Council Member Broussard
Vickers opposed.
Councilmember Broussard Vickers made the following changes:
The second paragraph on Page 8 of 9 should be reworded to read: "Councilmember
Broussard Vickers stated that the Department is looking at better health
maintenance options for the firefighters..."
The eighth paragraph on Page 8 or 9 should be reworded to read: "Councilmember
Broussard Vickers stated that the Department is looking for ways to generate
revenue, such as..."
Motion bv Council Member Broussard Vickers. seconded bv Council Member Lee. to
approve the February 11. 2009. City Council Meeting Minutes as amended. All in
favor. Motion carried unanimously.
V. CONSENT AGENDA
I. City of Centerville February 12. 2009. through February 25. 2009. Claims (Check
#24161-24179 & Check #24180-24186)
2. Centennial Fire District Claims through February 18. 2009
3. Centennial Lakes Police Department Claims through February 13. 2009
4. Building Inspector. Mr. Rich Chase. Successful Completion of Probationary Period
Motion bv Council Member Broussard Vickers. seconded bv Council Member Lee. to
approve the Consent Agenda as presented. All in favor. Motion carried
unanimouslv.
VI. A W ARDS/PRESENTATIONS/ APPEARANCES
None
VII. OLD BUSINESS
I. Appointment of Ms. Michelle Lakso to EDA
Mayor Capra reported that Ms. Lakso is the only applicant for the position.
Page 2 of8
City of Centerville
City Council Meeting
February 25, 2009
Councilmember Lee stated that everyone on the City Council is very familiar with Ms.
Lakso.
Motion bv Council Member Lee. seconded bv Council Member Broussard Vickers. to
approve the appointment of Ms. Michelle Lakso to EDA. All in favor. Motion
carried unanimouslv.
VIII. NEW BUSINESS
1. Consideration of Special Assessment Agreements - 2009 Street Improvement
Proiect
City Attorney Glaser stated that almost every affected resident signed the agreement. He
requested that the City Council accept the agreements provided and stated that he would
like to discuss some of the other items during the Closed Session.
Motion bv Council Member Lee. seconded bv Mavor Capra. to approve the Special
Assessment A2I"eements for the 2009 Street Improvement Proiect that were presented
bv the deadline established. Motion carried. Council Member Broussard Vickers
opposed.
2. Intersection Control Evaluation Report for CSAHI4/I35E Interchange
City Administrator Larson stated that studying the signalizing of 21 st Avenue was a long
process. He stated that he wanted to make sure the Council was aware that on the bank
side of 21 st Avenue, customers could turn into the bank from either direction; however,
from the south side of Main Street, only a right turn onto 21 st A venue could be made.
City Administrator Larson stated that the Lino Lakes AUAR study was used, and it does
meet the warrants for a signal.
Councilmember Broussard Vickers inquired as to who is paying for the local streets.
City Administrator Larson replied they would be paid by Lino Lakes. He stated that if
there were extensions beyond the Intersection Project, they would be paid by Lino Lakes.
Discussion ensued.
City Administrator Larson stated that they plan to bid this summer and start construction in
the fall, if Federal Stimumus money is approved for the project. The design engineer
asked for a signature to show that this was reviewed by the City.
City Administrator Larson stated that the electricity for the signal would be paid by the
City of Lino Lakes. He added that they may request a Joint Powers Agreement to have
Centerville share the cost.
Councilmember Broussard Vickers stated that she would not agree to have a right turn
only.
Page3 of 8
City ofCenterville
City Council Meeting
February 25,2009
Mayor Capra stated that Centerville should not have to pay a cost share because it is on
Lino Lakes' side.
City Administrator Larson requested that it be shown in the Minutes that this was reviewed
by the City Council.
3. Res. #09-0XX - Accepting Proposal & Awarding Contract for the 2009 Pond
Dredcing Proiect
City Engineer Statz reported that they received six quotes, and the low quote was received
from Dresel Contracting. He added that the City is asking that the City Council award the
project, so it can begin immediately.
Discussion ensued.
Motion bv Council Member Lee. seconded bv Council Member Broussard Vickers. to
accept the low bid of $73.535 from Dresel Contracting for the 2009 Pond Dredl!inl!
Proiect. All in favor. Motion carried unanimouslv.
4. Consideration of Bonestroo's Scone & Fee Proposal for Construction Services -
2009 Pond Dredcing Proiect
City Engineer Statz stated that the 2009 Pond Dredging Project would have to be
monitored to some degree and proposed possible one-half day inspections to keep the costs
down. He stated that the Staff recommended having Bonestroo complete Items 1-4 on
their proposed project work scope, and City Staff complete Items 5-6.
Discussion ensued.
Motion bv Council Member Lee. seconded bv Council Member Broussard Vickers. to
approve Bonestroo's Scope & Fee Proposal for Construction Services - 2009 Pond
Dredl!inl! Proiect. not to exceed $3.000. All in favor. Motion carried unanimouslv.
5. Consideration of Bonestroo's Scope & Fee Proposal for Transportation
Enhancement Trail Grant Proiect
City Engineer Statz stated that the City was awarded a Transportation Enhancement Grant
in connection with the State-Wide Transportation Improvement Plan. He added that
recently the Federal Government passed the Federal Stimulus Package, and if this project
is approved, the local share would be paid from Federal funds.
City Engineer Statz suggested that the City make this project "shovel ready," as the
stimulus money has to be spent by certain dates. He stated that the City needs to make
sure the project is ready, in order to take advantage of the money if it is available to them.
The Governor has a list of non-metro projects and the Met Council and MnDOT are
currently working on how they will spend the money.
Page 4 of8
City of Centerville
City Coum;.il Meeting
February 25, 2009
City Engineer Statz suggested that the City get the plans and specs done, have the permits
in hand, and the documents that need to be processed. He added that all of these items
would need to be done, whether the City is spending the money now or in 2012.
Discussion ensued
Motion bv Council Member Broussard Vickers. seconded bv Council Member Lee. to
approval Bonestroo's Scope & Fee Proposal for the Transportation Enhancement
Trial Grant Proiect. All in favor. Motion carried unanimously.
6. Authorize Citv Administrator to Enter into a Contract for Soil Borings &
Engineering ReDorts. not to Exceed $10.000. for Pedestrian Bridge
City Administrator Larson stated that this would be for the pedestrian bridge behind City
Hall by the creek.
City Engineer Statz stated that any time a bridge is built, soil borings and a report from a
soil engineer is needed. He stated that the $10,000 amount may be excessive, but they
have not received a firm quote at this time. He added that they are on a tight schedule, so
they would like to move ahead.
Discussion ensued.
City Attorney Glaser stated that if the City Council approves, the City can enter into a
contract for this work.
Motion bv Council Member Broussard Vickers. seconded bv Council Member Lee. to
authorize City Administrator Larson to Enter into a Contract. which would include
providinl! insurance liability certificate. for Soil Borinl!s & Enl!ineerinl! Reports. not
to Exceed $10.000. as discussed. All in favor. Motion carried unanimously.
7. Resolution 09-0)0( - Authorizing Acquisition of Easements for Trail Proiect
City Administrator Larson stated that the City has to move quickly on this in order to be
eligible for the Stimulus Package. He stated that after property owners are given an offer,
to the city must allow at least an additional 30 days before the city may initiate eminent
domain.
Discussion ensued.
Motion bv Council Member Lee. seconded bv Broussard Vickers. to authorize
acquisition of Easements for the Trail Proiect. not to exceed $100.000. All in favor.
Motion carried unanimously.
8. Authorize Additional Avpraisals for Trail Easements - Not to Exceed $3.000
City Engineer Larson stated that a few places were missed, so the City would like to do
some additional appraisals.
Page 5 of8
City of Centerville
City Council Meeting
February 25, 2009
Motion bv Council Member Lee. seconded bv Mavor CaDra. to authorize additional
appraisals for Trail Easements. not to exceed $3.000. All in favor. Motion carried
unanimouslv.
8. Delinauent Assessment - Fairview Street (Roval Oaks Realtv)
City Administrator Larson stated that at the time Fairview Street was built two years ago,
Royal Oaks Realty signed an Assessment Agreement and they now have delinquent
payments.
City Attorney Glaser stated that the City is asking to begin litigation. He stated that he
spoke to Royal Oaks Realty's owner on the telephone, and he said he is broke. City
Attorney stated that because of the Assessment Agreement, the City can go ahead and
foreclose. City Attorney Glaser requested that the City Council approve going forward
with the litigation.
Motion bv Mavor Capra. seconded bv Council Member Broussard Vickers. to
authorize Citv Attornev Glaser to 20 forward with litil!.ation for the delinQuent
assessment. Fairview Street (Roval Oaks Realtv). All in favor. Motion carried
unanimouslv.
IX. ANNOUNCEMENTSIUPDATES
1. Citv Administrator. Dallas Larson
City Administrator Larson reported that the Centerville Public Works Department received
one new radio under a grant that will pay for most of the cost.
City Administrator Larson stated that, in regard to the Downtown Project, it was suggested
that the proposed pond be relocated to LaMotte Park. City Administrator Larson stated
that he had asked that Park and Rec reconsider the pond location.
Councilmember Lee stated that is the only area for a soccer field in the park, and the
Soccer Association has put money into it.
Councilmember Broussard Vickers inquired as to another location the City could put a
pond.
Councilmember Lee replied that it could possibly be placed in the southeast corner of the
Park. He added that he would like to revisit working with St. Genevieve's, and would
rather not use the Park Project.
City Administrator Larson stated that another area in the Park for the soccer field would be
minor compared to the disadvantages of having the pond in the downtown area. He added
that there were some complications with St. Genevieve's, and St. Genevieve's was looking
for some guarantees.
Page 6 of8
City ofCenterville
City Council Meeting
FebruaI)' 25, 2009
City Engineer Statz stated that St. Genevieve's would have a pumping facility on their
property, and sharing that with them would be complicated.
Discussion ensued.
Councilmember Lee stated that this item would be discussed at Parks & Recreation's next
meeting.
2. First Responders Roundtable (Mavor Capra)
Mayor Capra stated that the Council Members were provided with an update regarding the
meeting. She reported that the meeting was held with Chief Makela and Chief Streich,
along with Congresswoman Bachmann. There is a possibility for some funding for
different safety equipment.
3. North Metro. Telecom. Commission Update
Mayor Capra reported that at the meeting, the Cable Commission announced that they will
draw down a $75,000 letter of credit against Comcast. She stated that Comcast walked out
of the meeting. She added that the Cable Commission would be making their decision on
March 18.
City Administrator Larson stated that Comcast's fine could be $1,700 per day, and it could
be retroactive.
Mayor Capra stated that North Metro Cable is requesting information to make certain the
Public/Educational/Government (PEG) fees that are being collected will be paid back to
the City.
City Administrator Larson stated that there are two fees: the PEG fee, which is a local
access fee, and the second franchise percentage. He stated that for the second franchise
percentage, they need to know what Comcast's revenue is, and Comcast is making it
difficult to get that information.
Motion bv Council Member Broussard Vickers. seconded bv Council Member Lee. to recess
to a Closed Session at 7:30 n.m. All in favor. Motion carried unanimouslv.
X. CLOSED SESSION - POTENTIAL LITIGATION (2009 STREET PROJECT)
The meeting was reopened to the public at 8:00 p.m.
Mayor Capra reported that the only business considered during the closed session was the
discussion with the City Attorney of issues regarding litigation that may result from the
adoption of special assessments for the 2009 Street Improvement Project.
A motion was made by Council member Lee that the Council approve the settlement
agreements for property owners Koch, Elken, Georgi, the Council being satisfied that
a legitimate reason was given for fIling the agreements after the deadline. Motion was
Page 7 of8
City of Centerville
City Council Meeting
February 25, 2009
seconded by Council member Capra. Voting in favor of the motion were Capra and
Lee. Voting against the motion: Broussard Vickers. The motion was declared passed
(2-1).
A motion was made by Council member Lee that the Council approve the settlement
agreement for property owner Randall Maher, authorizing the City Attorney to
prepare a new agreement with a corrected front footage of 75 feet. Motion was
seconded by Council member Capra. Voting in favor ofthe motion were Capra and
Lee. Voting against the motion: Broussard Vickers. The motion was declared passed
(2-1 ).
XI. ADJOURNMENT
A motion was made by Council member Lee that the meeting be adjourned. Motion
seconded by Council member Capra, all present voted in favor. Motion passed (3-0).
Motion bv Council Member Lee. seconded bv Council Member Capra. to adiourn the
Februarv 25. 2009. City Council Meetinl!. All in favor. Motion carried unanimouslv
(3/0).
The meeting was adjourned at 8:05 p.m
Transcribed by:
Bonita Kaska, Recording Secretary
TimeSaver Off Site Secretarial, Inc
Page 8 of8
City Council 2009-03-04 6:00 p.m.
Minutes of Work Session
~@j{l &lfJ~
Present were Mayor Capra, Council members Jeff Paar, Tom Lee, Linda Broussard-
Vickers, and Ben Fehrenbacher. Also present were City Attorney Kurt Glaser and Deb
Barns reporter for the Citizen.
1) Budget Administrator Larson presented a budget estimate showing cuts in
Market Value Homestead Credit Aid and other revenue reductions for 2009.
Revenue lossess of about $83,000 are expected. He reviewed the areas that
savings in costs are expected totaling about $1\ 6,000. Savings will result from
the temporary vacancy in the Finance Director position and shifting inspector
expenses from the General Fund to the 2009 Street Project. Staffhas implemented
a policy of holding off on most discretionary expenses and training. Only training
required for state licensing will be allowed this year.
Council reviewed a draft budget for 2010. The estimated budget would have
about a 2.5% decrease in overall expenses in the General Fund. The requirement
to make certain debt levies and the levy for the 2009 Street Project will result in a
levy increase of about 14%. Making up for the Market Value Homestead Credit
Aid will result in an increase of about 3% in the levy. Making up for those items
and in addition adjusting for other revenue losses would result in a total overall
levy increase of 18.9%. The estimates are very preliminary.
2) Downtown Development/Beard Group Update. Mr. Ron Mehl of Beard Group
was present to share their company's outlook on the Centerville Downtown
Redevelopment. They have seen a steady erosion of interest in doing the
townhome portion of the project. He indicated that last summer, they had
expressions of interest from Centex to do the development, but they were offering
50% less for the lot sites as compared to the prior year. Now Beard is unable to
get any developer interested in doing anything. Many of the home developers
have substantially reduced their staff so it is even difficult to talk to anyone.
Mehl indicated that the Block 8 portion of the development is probably bankable,
but they will need to have an anchor tenant for the commercial space before they
can move forward. Residential space would probably need to be rental, as banks
don't seem interested in financing units for sale, unless at least 75% are presold
without contingencies.
MeW stated that Beard has received a commitment of $150,000 in Home Funds
for the Block 7 rental project. They plan to reapply for the Tax Credit funding in
June. They are optimistic that they will be successful this time, which would
mean breaking ground in the spring of 2010. When they reapply, they will be
asking the Council to extend the purchase agreement on the City property in
Block 7.
The meeting was adjourned at approximately 9:30 p.m.
Dallas Larson, Administrator
CITY OF CENTERVILLE
03/05/0912:59 PM
Page 1
tervi{{e
*Check Summary Register@
't:..ta6fls/ied lS5'?
Name
Check Dale
Check Ami
10100 MAIN STREET BANK
Paid Chk# 008919 BROUSSARD, LINDA 3/512009
Paid Chk# 008920 LEE, THOMAS A. 3/5/2009
Paid Chk# 024187 ANOKA COUNTY PROPERTY RE 3/11/2009
Paid Chk# 024188 AVLlC 311112009
Paid Chk# 024189 BONESTROO, ROSENE, ANDERL 311112009
Paid Chk# 024190 CENTENNIAL LAKES POLICE DE 311112009
Paid Chk# 024191 CENTER POINT ENERGY MINNE 3111/2009
Paid Chk# 024192 CITY OF CIRCLE PINES 3/1112009
Paid Chk# 024193 CORNER EXPRESS 3111/2009
Paid Chk# 024194 CRYSTEEL TRUCK EQUIPMENT 3111/2009
Paid Chk# 024195 GOPHER STATE ONE CALL INC 311112009
Paid Chk# 024196 INSTRUMENTAL RESEARCH INC 3111/2009
Paid Chk# 024197 KENNETH A. TOLZMANN, SAMA 3/1112009
Paid Chk# 024198 LEAGUE OF MN CITIES 3111/2009
Paid Chk# 024199 LEAGUE OF MN CITIES INS TRU 311112009
Paid Chk# 024200 MENARDS - FOREST LAKE 311112009
Paid Chk# 024201 NAGELL APPRAISAL & CONSUL 3/11/2009
Paid Chk# 024202 NATIONWIDE RETIREMENT SOL 3/1112009
Paid Chk# 024203 NORTH STAR PUMP SERVICE 3/1112009
Paid Chk# 024204 PAUL STEFFEL INSURANCE AG 3111/2009
Paid Chk# 024205 REED BUSINESS INFORMATION 3/1112009
Paid Chk# 024206 TIME SAVER 3/11/2009
Paid Chk# 024207 WASTE MANAGEMENT 3/11/2009
Paid Chk# 500384E BI-WEEKL Y ACH 315/2009
Tolal Checks
MARCH 2009
$0.00 PIl.'1.G /1- A:>'~Ii'J S
$354.84 P~....V'c tI - II
$20.00 DOC# 491954.004 REMAIN BALANCE
$25.00 DEF COMP W/H PAY PERIOD 5 3~5-
$16,531.96 GENERAL ~ SERV THRU 2~7~09
$59,669.30 POLICE SERVICES - MARCH 2008
$2,379.04 1785 PELTIER LAKE DR ~ SERV TH
$6,137.76 2009 MARCH POLICE BLDG PYMT
$271.93 DEC. 08 FUEL
$21.41 WING RETURN STRING
$33.35 SERV FOR FEBRUARY 2009
$38.00 FEB 2009 WATER TEST
$3,842.63 1ST QTR BILLING FOR PAYABLE 20
$20.00 T. PETERSON ~ 2009 SAFTEY & LO
$15,945.00 INS. COVERAGE FROM 3~1-09 THRU
$32.52 SUPPLIES
$3,250.00 BIKE TRAIL PURPOSES -13 PARCEL
$686.31 DEF COMP W/H FOR PAY PERIOD 5
$294.50 PUMP 2 (MOUND TRAIL) - TRIPPIN
$1,000.00 MARCH 1 2009 THRU MARCH 1,201
$469.86 2009 ST IMPRV - BIDS
$191. 75 2~11-09 CITY COUNCIL MEETING
$6,424.24 DEC. TAX SETTLEMENT - DELlNQUE
$15,113.83 P"-l ,'JL .rh'Jl )'
$132,753.03
CENTENNIAL FIRE DISTRICT Check Register FIRE Gl Page: 1
Gl Posting Period(s): 03109 - 03/09 Mar 02. 2009 11:05am
Check Issue Date(s): 03/0112009 - 0310212009
Per Date Check No Vendor No Payee Invoice Description Inv Amount
03109 03102/09 3638 10290 AlEXAIRAPPARATUS.INC PERSONNEL 2.572.00
PROTECTIVE GEAR
03109 03/02109 3639 30480 CENTENNIAL UTILITIES JAN UTILITIES STATION 1 868.06
03109 03102109 3640 40050 KEllY DEMAREST TRAINING SUPPLIES 381.69
03109 03102/09 3641 50120 EMERGENCY APPARATUS MAINT. It ENGINE 31 MTC 1,439.42
03/09 03/02109 3642 60400 FOREST LAKE SECURITY. INC DOOR CLOSER. 1,157.73
lOCKSET
03/09 03/02109 3643 120040 lAB SAFETY SUPPLY. INC HIGHWAY SAFETY SIGNS 1.585.13
03109 03/02/09 3844 120450 CITY OF lINO LAKES TOWElSITISSUE 175.68
03/09 03/02109 3645 160495 PRESS PUBLICATIONS QUAD SUBSCRIPTION 28.00
03109 03102109 3646 170180 QWEST PHONE EXPENSE 55.19
Totals: 8.262.90
M = Manual Check. V = Void Check
MEMO
TO:
Honorable Mayor and City Council Members
FROM:
Kim Stephan
DATE:
March 5, 2009
SUBJECT: Park Play Days
Liz Guimont, YouthfTeen/Family Director, Chain of Lakes YMCA made an appearance at the March
4, 2009 Parks & Recreation Committee meeting to discuss the Summer Program, Park Play Days at
Laurie LaMotte Memorial Park.
Ms. Guimont said the YMCA Staff felt the Park Play Days at Laurie LaMotte Memorial Park went
very well last year and were enthusiastic about doing the program again this summer. There were 23
children the first session and 18 the second session, mostly younger children in the 4 - 6 year old age
group. The skate board program offered for older children was not a well received addition to the
summer program so it was not added this year. Ms. Guimont said the Wargo Nature Center Staff who
attended the Park Play Days with various presentations in 2008 was popular and they are trying to
incorporate that into this summer's program, but Wargo has budget/staff cuts also and this may not be
possible. The YMCA has a more efficient, centralized marketing system in place this year which will
enable them to more easily get information regarding programs to a larger group in a timelier, cost
efficient manner. Park Play Days is advertised in the current publication. The program in 2008 cost
$1,500 with the City of CenterviIle funding $1,000. Ms. Guimont stated that while the programs are
not intended to make money, their intention is certainly to break even. To decrease costs for 2009 the
registration fee was raised by $10 for the 7 week program, they will only need limited supplies as that
cost was incurred in 2008 and they eliminated snacks. The YMCA is asking the City of CentervilIe to
fund the program with $1,200. Chairperson Seeley stated she felt that was quite reasonable.
Motion was made by Chairperson Seeley, seconded by Committee Member Selander to
recommend City Council expend funds not to exceed $1,200 to support the YMCA Park Plays
Days at Laurie LaMotte Memorial Park for the 2009 Summer Programs. All in favor. Motion
carried unanimously.
March 2, 2009
To: Dallas Larson, City Administrator
From: Paul Palzer, Public Works Director/Building Official
',-}
....-v
...,
''--.)
Re: 2009+ Mowing Proposals
........................................................................,
I've solicited five proposals and receive three from area contractors. The two low firms
have worked for the city in the past and had acceptable service. From the tally below, I
would recommend that the city contract with Valley Creek Management, LLC for the
2009 and possible 2010 and 2011 season for the mowing of the city's properties.
1. Valley Creek
Basic mowing, clipping removal (2x) and aeration $594.00 per week.
23 week total $13,662.00
2. Land Maintenance
Basic mowing $1,085.00 per week
Clipping removal (2x) $1,070.00/yr
Aeration $700.00
23 week total $26,725.00
3. Village Green
Basic mowing $1778.18 per week
Clipping removal (2x) $6,365.00
Aeration $2,175.00
23 week total $49,451.34
Sales tax is an extra on all proposals.
February 12, 2009
City of Centerville
1880 Main Street
Centerville, MN 55038
Client Contact Person: Paul Patzer
Dear Paul,
Thank you for your business in past years. I have enjoyed worldng with you and look
forward to many good years ahead. Thank you for the opportunity, allowing me, to bid
on the lawn maintenance for this upcoming summer season. Our service will continue to
be the same service that you remember. Enclosed you will find a new contract with these
services listed out. Also if you are to look back in your records, you will see that we have
used pricing from the year 2000. Due to the economic issues we all are facing. I am doing
what I can to aid in budget cuts for your city. Although it is difficult to make a large
profit at this mte I too can tighten my belt in many areas. I will be passing this savings
on to you by offering mtes from the year 2000. The average hourly billing in the year
2000 was for 18 hours of work per week with the list provided from you and re-listed
below. I estimate the work to be 20 to 22 hours.
As you may recall I charged you per large mower per hour - I ganged the large mowers
together - this increased the productivity and allowed for efficient mowing in large areas
to complete the work in an extremely timely manner. The equipment is up to date, well
maintained, and operated at manufacturer's requirements.
The sites are as follows
1. Acorn Creek Park
2. Laurie McBride Park
3. 7212 Mill Road Lot
4. Royal Meadows Park
5. City Hall Site
6. Water Tower Site
7. Downtown Site
8. Hidden Springs Park
9. Laurie Lamotte Park
10. Eagle Park
11. Trail edges
12. Main Street Lot
13. Westview Lot
14. Any additions you may care to add
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Property Maintenance Contract
Between
City of Centerville
And
Valley Creek Management, LLC
Client: City of Centerville
Location of Services: Specified by client contact person (various parks/common
areaslball fields/city ball) - see attached list
Client Contact Person: Paul Patzer
Contract Effective Dates of Service: May 1, 2009-0ctober 31, 2009 or 2011
Valley Creek Management, LLC shall provide the following services for and on behalf of
the client in description as follows. All services shall be performed by Valley Creek
Management, LLC in a professional and timely mllJ1ner. This contract will not be
subcontracted to another company.
WEEKLY LAWN MOWING
. Weekly mowing of all grass areas of grass specified in location list above.
Mowing every week or as needed May through October as specified by the client
contact person
. Trimming around edges as needed, but no less than once per month
. Sidewalks and parking areas to be blown off of excess grass cuttings after
mowing
. All trash and debris to be picked up prior to mowing at locations listed above
. Any other areas mowed, other than the locations listed above, will be bid
separately per agreement with the client contact person
. Mowing to be done on Monday or Tuesday of each week
ADDmONAL SERVICES
Any other additional services of landscaping or maintenance, not outlined in this contract,
will be bid separately with the client contact person specified on this contract.
During the month of October, when mowing rate slows down. we will aerate the ball
fields and vacuum or mulch the leaves at the other parks/city hall. We will need to
dispose of the leaves at a designation provided by the client contact person. This service
is included in the monthly rate.
INVOICES AND PAYMENTS
. Invoices will be mailed on the 1st of the month
. Payments are due on the ISth of each month. In all other cases, the invoices will
be due net 1 S. This applies to additional services not covered in the monthly rate
of service.
Maintenance Contracl2009
Valley Creek Management, LLC
Pagc2of4
. If payments are not received on the specified due date Valley Creek Management,
LLC may at its sole option and without prior notice, terminate this contract for
terms of non-payment See termination of contract clause.
· Payments to be made May 15, 2009-0ct0ber 15,2009 or for the serviced months
during the contracted year.
TERMINATION OF CONTRACT
Valley Creek Management, LLC may be at its sole option and without prior notice,
terminate this contract for non-payment over 30 days of invoice date. In all other cases,
this contract shall continue in full force and effect until the scheduled effective contract
termination: date set forth unless either party gives thirty (30) days written notice by
certified or registered mail with return receipt requested of its intention to terminAtp. .
Receipt of a termination notice by either party shall automatically terminate this contract
at the end of the notice period, unless both parties agree in writing to reinstate the
contract prior to the effective date of termination.
For the purpose of the service of a notice of termination for the services listed in this
contract, PUl'S\lllllt to the paragraph above, service must be made to Valley Creek
Management, LLC. For the purpose of the service of notice of termination to the client,
pursuant to the paragraph above, service will be made to the Lawn Maintenance
Supervisor, City ofCenterville, 1880 Main Street, Centerville, MN 55038.
DEFAULT OR DELAY OF GOODS OR SERVlCE;S
Valley Creek Management, LLC shall not be liable for delays or defaults in furnishing
goods or services hereunder, if such delays or defaults on the part of Valley Creek
Management, LLC are due to:
1. Acts of God or of a public enemy
2. Acts of the United States or any state or political subdivision thereof
3. Fires, severe weather, floods, earthquakes, natural disasters, explosions, or other
catastrophe
4. Embargos, epidemics, or quarantine restrictions
5. Shortage of goods, labor strikes, slowdowns, differences with workmen or labor
stoppages of any kind
6. delays of supplier or delay of transportation for any reason
7. Causes beyond the control of Valley Creek Management, LLC in furni"hi"g items
or services but not limited to breakdown or failure of machinery or equipment
Acceptance of delivery or goods or services shall constitute a waiver and release of
Valley Creek Management, LLC by Client of any claim for damages, setoff, discount or
other liability on account of delay.
Maintenance Contract 2009
Valley Creek Management, LLC
Page 3 of4
INSURANCE
Valley Creek Management, LLC represents that it maintains and shal1 continue to
maintain insurance covering its liability under this contract for loss or (hlmage to persons
or property from any acts or omission and arising directly from the provision of service
hereunder, subject to the limitations of this contract Valley Creek Management, LLC
certifies that it has Worker's Compensation insurance.
INDEMNITY
The Client shal1 indemnifY and hold harmless Valley Creek Management, LLC and any
of its directors, officers, shareholders, employees, and agents from and against any action
or threatening action, suit or proceedings arising out of, or as a result of, the indemnifying
part's performance under this contract and against any and all claims, expenses. losses or
damages (including reasonable attorney's fees) arising out of the client's willful
negligence or willful acts of omission.
LEGAL EXPENSES
In the event Valley Creek Management, LLC commences a lawsuit for the recovery of
payments due pursuant to the contract or any other amount due under the provisions of
this contract, due to liability, loss, cl..mllge, cost, or expense (including reasonable
attorney's fees) by reason of any act or omission of Client or because of default of the
client's performance of any other term or provision of this contract, the Client shal1 pay
Valley Creek Management, LLC reasonable attorney's fees and costs and disbursements
associated there with.
ADDmONAL NOTES
. This contract supersedes any and all other agreements, either oral or in writing
between the parties with respect to the matter stated herein and this contract
contains all of the agreements between the parties with respect thereto. This
contract may be amended or modified only in writing and shall be effective only
after signed by both parties.
· The failure of either party to this contract to insist upon the performance of any of
the terms and conditions of this contract, or the waiver of any breach of any of the
terms and conditions of this contract, shall not be construed as thereafter waiving
any such terms and conditions, but these shall continue and remain in full force
and effect as if not such forbearance or waiver had occurred.
. If any provision of this contract is held to be invalid or unenforceable for any
reason whatsoever, the rem..;ning provisions shal1 remain valid and unimpaired
and shall continue to work in full force and effect.
· All work orders and communications must come from the client contact person
listed on this contract for the above listed site. Other persons, other than the client
contact person handling any portion of said contract must be authorized in writing
by the client contact person to Valley Creek Management, LLC
Maintenance Contract 2009
Valley Creek Management, lLC
Page4of4
· Work shall include all labor, supervision, tools, vehicles, supplies, and other
services that are necessary to maintain the above contracted services.
· Vehicles and equipment will be operated safely and procedures employed shall be
according to accepted industry standards.
· Work performance shall comply with the Federal Occupational Safety and Health
Act.
CONlRACT RATE
· Weekly mowing! trimming charge is $594.00 (billed monthly; see billing)
· Extra mowing work not listed on this contract can be added at an hourly rate of
. $ 27.00 per mower deck (per hour).
. Fuel surcharge will be as follows:
- When fuel price in Centerville exceeds $3.00 there will be an added charge
Per week (of mowing) 25.00
- This will be for gas and diesel.
I hereby accept all the terms in the above stated contract as art acting agent for the
above stated client.
Client Contact Person Signature Date
Valley Creek Management, LLC Date
Jason Engel
612-919-5080
jasonengel@q.com
,
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MEMO
TO:
Honorable Mayor and City Council Members
FROM:
Kim Stephan
DATE:
March 6, 2009
SUBJECT: Drainage Pond - Laurie LaMotte Memorial Park
The following excerpt is from the January 7, 2009 Parks & Recreation Committee Meeting Minutes
regarding a potential drainage pond at Laurie LaMotte Memorial Park.
Draina2e Pond - Laurie LaMotte Memorial Park
Mayor Capra had asked Chairperson Seeley to discuss with the committee a possible future drainage
pond at Laurie LaMotte Memorial Park in connection with the downtown redevelopment. The
committee questioned why, if this was for a downtown redevelopment project, that the drainage pond
be located on park property instead of the property being developed. The committee discussed
different options such as widening existing marshy areas or locating the pond in one of the lesser used
areas and building deeper and smaller so it looks visually appealing, but doesn't take up too much
space. It was decided the area behind the homerun fence, in the south east comer of the park, would be
the best location, if it is necessary to put on pond on park property, as it is already a low area and
would not occupy desirable park space.
Motion was made by Chairperson Seeley, seconded by Committee Member Selander, to
recommend to City Council that if it is necessary to use Laurie LaMotte Memorial Park
property for a drainage pond, the desirable location would be the south east corner of the park,
outside of the home run fence. This area was felt to have the least traffic, would have the least
impact on the park and provide better safety for children by being located out of the main traffic
area. All in Favor. Motion passed unanimously.
The following excerpt is from the March 4, 2009 Parks & Recreation Committee Meeting Minutes
regarding the drainage pond at Laurie LaMotte Memorial Park.
Mr. Mark Statz, City Engineer was in attendance to discuss the suggested alternate location of the
drainage pond at Laurie LaMotte Memorial Park in the south west comer of the park. After
discussion, the committee would like to reiterate to City Council that they are adamantly opposed to
the pond being located in the south west comer of the park and strongly recommend City Council
consider the south east comer, behind the homerun fence, as the committee originally suggested. The
alternate location would be taking the soccer field, which is continually used during the summer
season, taking green space that is in a high traffic area and creating an unsafe area too close to the
active spaces of the park. Council Member Lee reported that in talking to Mr. Doug Porter, Centennial
Soccer, that this particular soccer field is the only regulation size field at the park.
Motion was made by Vice-Chairperson Amundsen, seconded by Chairperson Seeley, that
following a presentation by Mr. Mark Statz, City Engineer, regarding additional information as
to the purpose and benefits to the City of the drainage pond in Laurie LaMotte Memorial Park
being located in the south west corner, the committee does not support this location and would
recommend City Council locate the drainage pond in the south east corner of Laurie LaMotte
Memorial Park as originally recommended by the committee. All in favor. Motion carried
unanimously.
February 23 2009
Land Maintenance Outdoor Service's
P.O. Box 7252
St. Paul, MN 55107
City Of Centerville
1880 Main St
Centerville, MN 55038
BID
City Of Centerville and Council members
Thanks for the opportunity to provide a bid per provided documents from Paul
Palzer - public works director.. Enclosed is the break down for each property per
requested information. If any questions please do either call me at 612-756-4462 or I will
answers any questions at the upcoming meeting in March. One last token, please do
consider this bid without prejudice because I'm a new owner of this company and do not
want any hard feeling from what might have been with past experience. Fuel surcharge
to be added if exceeds $3.00 per gallon with a base charge of $75.00. Hourly break
down of mowing & trimming is $40.00 man hour but I normally don't have an hourly
rate.
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..,. I 1 /
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1. Acorn Park
Bid $150.00 per time
*Weekly mowing;
*Trimming of all edges including buildings, fences, park lot curb, trees, poles, etc.. .;all
grass areas of the property
* All grass blowing off of the parking lots and sidewalks
* All trash and debris picked up and disposed of properly
,
Ad,ditional$75 per time
*Gr8ss catching removed per requested or as per bid sheet
2. Laurie McBride Park
Bid $150.00 per time
*Weekly mowing;
*Trimming of all edges including buildings, fences, park lot curb, trees, poles, etc...;all
grass areas of the property
* All grass blowing off of the parking lots and sidewalks
* All trash and debris picked up and disposed of properly
Additional $75 per time
*Grass catching removed per requested or as per bid sheet
3. 7212 Mills Road Lot
Bid $35.00 per time
*Weekly mowing;
*Trimming of all edges including buildings, fences, park lot curb, trees, poles, etc...;all
grass areas of the property .
* All grass blowing off of the parking lots and sidewalks
* All trash and debris picked up and disposed of properly
Additional $25 per time
*Grass catching removed per requested or as per bid sheet
10. Eagle Park
Bid $75.00 per time
*Weekly mowing;
*Trimming of all edges including buildings, fences, park lot curb, trees, poles, etc.. .;all
grass areas of the property
* All grass blowing off of the parking lots and sidewalks
* All trash and debris picked up and disposed of properly
Additional $35 per time
*Grass catching removed per requested or as per bid sheet
11. Trails edges
Bid $50.00 per time
Mow as requested in bid
12. Main Street Lot
Bid $40.00 per time
*Weekly mowing;
*Trimming of all edges including buildings, fences, park lot curb, trees, poles, etc...;all
grass areas of the property
* All grass blowing off of the parking lots and sidewalks
* All trash and debris picked up and disposed of properly
Additional $25 per time
*Grass catching removed per requested or as per bid sheet
13. Westview Jot
Bid $65.00 per time (includes house)
*Weekly mowing;
*Trimming of all edges including buildings, fences, park lot curb, trees, poles, etc...;all
grass areas of the property
* All grass blowing off of the parking lots and sidewalks
* All trash and debris picked up and disposed of properly
Additional $25 per time
*Grass catching removed per requested or as per bid sheet
Aerating City haD and park $700.00 per time or as requested
7. Downtown City
Bid $75.00 per time
*Weekly mowing;
*Trimming of all edges including buildings, fences, park lot curb, trees, poles, etc... ;all
grass areas of the property
* All grass blowing off of the parking lots and sidewalks
* All trash and debris picked up and disposed of properly
Additional $35 per time
*Grass catching removed per requested or as per bid sheet
8. Hidden Springs Prk
Bid $30.00 per time
*Weekly mowing;
*Trimming of all edges including buildings, fences, park lot curb, trees, poles, etc... ;all
grass areas of the property
* AIl grass blowing off of the parking lots and sidewalks
* AIl trash and debris picked up and disposed of properly
Additional $15 per time
*Grass catching removed per requested or as per bid sheet
9. Laurie Lamotte Park
Bid $215.00 per time
*Weekly mowing;
*Trimming of all edges including buildings, fences, park lot curb, trees, poles, etc...;all
grass areas of the property
* AIl grass blowing off of the parking lots and sidewalks
* AIl trash and debris picked up and disposed of properly
Additional $125 per time
*Grass catching removed per requested or as per bid sheet
4. Royal Meadows Park
Bid $50.00 per time
*Weekly mowing;
*Trimming of all edges including buildings, fences, park lot curb, trees, poles, etc...;all
grass areas of the property
* All grass blowing off of the parking lots and sidewalks
* All trash and debris picked up and disposed of properly
Additional $25 per time
*Grass catching removed per requested or as per bid sheet
5. City Hall Site
Bid $100.00 per time
*Weekly mowing;
*Trimming of all edges including buildings, fences, park lot curb, trees, poles, etc.. . ;all
grass areas of the property
* All grass blowing off of the parking lots and sidewalks
* All trash and debris picked up and disposed of properly
Additional $50 per time
*Grass catching removed per requested or as per bid sheet
6. Water Tower Site
Bid $50.00 per time
*Weekly mowing;
*Trimming of all edges including buildings, fences, park lot curb, trees, poles, etc.. .;all
grass areas of the property
* All grass blowing off of the parking lots and sidewalks
* All trash and debris picked up and disposed of properly
Additional $25 per time
*Grass catching removed per requested or as per bid sheet
~
Village Green
LANDSCAPES
956 Prosperity A ve, Suite 2
St. PauL MN 55106
2009 Summer Season Pricing
(1 II ( 'I ( I ~ J I J') 1 ~j :-='~~ll~j:.f' ~;~:~l:~~~~~-E~~~
1 Acorn Park $186.12 n/a $519.60
2 Laurie McBride Park $186.12 n/a $281.45
3 7212 Mill Road $43.30 n/a $0.00
4 Ro al Meadows $64.95 n/a $86.60
5 Ci Hall $108.25 $225.00 $216.50
6 Water Tower $43.30 n/a $0.00
7 Downtown Site $86.60 n/a $129.90
8 Hidden S rin s $129.90 n/a $173.20
9 Laurie LaMotte Park $604.89 $1,950.00 $1,299.00
10 Ea Ie Park $43.30 n/a $86.60
11 Trails Ed e $86.60 n/a $0.00
12 Main Street Lot $129.90 n/a $259.80
13 Westview Lot $64.95 n/a $129.90
Totals ( er time) $1,778.18 . ) $2,175.00 $3,182.55
Please note Minnesota state sales tax is not included in the above pricing.
Hourly labor rate $43.00, per hour, per person (including equipment)
Fuel surcharge of3% will be added to the above per time pricing for each $.50 per gallon increase, if fuel
prices exceed $3.00 per gallon as charged in Centerville on the 15th of the month.
~
Village Green
LANDSCAPES
956 Prosperity Ave, Suite 2
St. Paul MN 55106
2010 Summer Season Pricing
-l\"i'J~I.'- ,': : ~"L f: 1 ,,n {I )J_', r~_
1 Acorn Park $191.70 n/a $535.19
2 Laurie McBride Park $191.70 n/a $289.90
3 7212 Mill Road $44.60 n/a $0.00
4 Ro al Meadows $66.90 n/a $89.20
5 Ci Hall $111.50 $231.75 $223.00
6 Water Tower $44.60 n/a $0.00
7 Downtown Site $89.20 n/a $133.80
8 Hidden S rin s $133.80 n/a $178.40
9 Laurie laMotte Park $623.04 $2,008.50 $1,337.97
10 Ea Ie Park . $44.60 n/a $89.20
11 Trails Ed e $89.20 n/a $0.00
12 Main Street Lot $133.80 n/a $267.59
13 Westview Lot $66.90 n/a $133.80
Totals (per time) $1,831.53 $2,240.25 $3,278.03
Please note Minnesota state sales tax is not included in the above pricing.
Hourly labor rate $43.00, per hour, per person (including equipment)
Fuel surcharge of3% will be added to the above per tinIe pricing for each $.50 per gallon increase, if fuel
prices exceed $3.00 per gallon as charged in Centerville on the 15th of the month.
~
Village Green
LANDSCAPES
956 Prosperity Ave, Suite 2
Sl. Pau~ MN 55106
2011 Summer Season Pricing
~~~-.-~.I~I:I~'~_ j "fl., -'~l,~l~_;r:'~~"l J ";'I\}j~_" ~'~Py~,!t';t{:::'l,~tdf"1~<'J
1 Acorn Park $201.29 n/a $561.95
2 Laurie McBride Park $201.29 n/a $304.39
3 7212 Mill Road $46.83 n/a $0.00
4 Roval Meadows $70.24 n/a $93.66
5 Citv Hall $117.07 $243.34 $234.14
6 Water Tower $46.83 n/a $0.00
7 Downtown Site $93.66 n/a $140.49
8 Hidden SoringS $140.49 n/a $187.32
9 Laurie LaMotte Park $654.19 , .93 $1,404.87
10 Eallle Park $46.83 n/a $93.66
11 Trails Edlle $93.66 n/a $0.00
12 Main Street Lot $140.49 n/a $280.97
13 Westview Lot $70.24 n/a $140.49
Totals (per time) $1,923.10 $2,352.26 $3,441.93
Please note Minnesota state sales tax is not included in the above pricing.
Hourly labor rate $43.00, per hour, per person (including equipment)
Fuel surcharge of3% will be added to the above per time pricing for each $.50 per gallon increase, if fuel
prices exceed $3.00 per gallon as charged in Centerville on the 15th of the month.
2009-02-27 11:43
NORTHWEST AIRLINES INC
6127263761 >>
6516530071
P 1/3
Dird 1111111......111111111
Fax to:
Fr. Tom FitZgerald I Cecilia Ayers
St. Genevieve's Catholic Church
651-653-0071
From:
Jean Kern
Julie Golden's Contact Numbers
Cell Phone: 651-788-2606
Home Phone: 651-784-2467
Re:
Application for Exempt Permit
Cecilia, if you can fill in next to St Genevieve's Catholic Church the v
previous gambling permit number, it lMluld be very much appreciated.
Can you also checl< the appropriate box? Julie thought it might be v
the fourth option but $he wasn't sure.
Please have Fr. Tom sign under the Chief Executive Officer's Signature v
and date it
Once the form is signed, if you could call Julie at one of the above numbers.
she will then pick it up from Fr. Tom and take it to the City of Centerville for
their approval and forward to the Minnesota Gambling Board.
Again, thank you for the support you have shown to my daughter and her family.
God Bless,
aLAh J:::k oJ'JYI...)
Jlan Ke; '\.:
WorIl. Phone: 612-726-0961 (Day)
Home Phone: 651-489-6050
2009-02-27 11:43
NORTHWEST AIRLINES INC
6127263761 >>
6516530071
P 2/3
Minnesota Lawful Gambling
LG220 Application for Exempt Permit
An exempt permit may be issued to a nonplOfit organization that:
-- conducts lawful gambling on five or fewer days, and
- awalds less than $50,000 in prizes during a calendar year,
Page 1 012 9IQ8
Fee is $50 for each event
For Board Use Only
Check.
s
RGANIZA TION INFORMATION
Organization name Previous gambling permit number
,~, ~e.~e.."'Ie.Ve.'s ~a...~" \', ~ t.}\~~(;.~, X - 9<6D?_?::(?~_:...9_.s>~_
Type of nonprofit organizalion, Check one,
10 Fralet"na' ~ Retigious []Vet"""'. ..ID Other nonprofit ",ganizalion
Maili;.g addre.. ... CitY' ...--.--.-....---.. Slate Zip Code County
10'i;('7 fl,cif.fon R.Ol>.<L te...,+erv'dle.. ty\ fI 55oJ:i/ u.sA
-~ of chief execulive officer (CEO) Daytime phone number "EriUiii-addre..
F-llI..",^ex TtlWl Fi'b. e,nJt! 651- L/aCj - 7'1]'7 51- e.V\.S(~U: ......., .'IeA-
Attach a copy of ONE of following for proof of nonprofit status. Chec~ ne.
Do not atlad1 a sales tal( exempt sbltus or federallD empl(Yfel' numbers as they are not proof of nonprofit status.
I 01 Nonprollt Anlcles of Incorporallon OR a current Certificate of Good Standing.
Don't have a cop>,? This certificate mUEil be obtained each year from:
Secretary of State, Buslness ServICeS DIV., 180 Slale Office Building. SI Paul, MN 55155 Phone: 651-291>-2803
[g] IRS income tu exempllon [501(c)) letlltr In your org.nlullon'a name.
Don' ha.... a copy? To obiain a copy of your federal income tal( exempt letter, have an organization officer
contad the IRS atSn4129-5500.
[g] IRS A AfflU... of national, .tatDwldo, or IntAmaUonal parent nonpl'Qf1t organization (ehart.r)
If your organization falls under a parent organization. attach copies of b_'?th_ of the foDowing:
a. IRS Ie<<er showing your parent organization is a nonprofit 501(c) organization with a group ruling, and
b. the charter or letter from your parent organization recognizing your organization as a suboldinate.
~ IRS - proof previously __ to Gambling Co""""_
If you preViously submitted proof of nonprofit status from the IRS, no attachment is required.
GAMBLING PREMISES INFORMATION
Name of premi... where gambling activit}' will be conducted (for rnffles, list the stte where the drawing will take place)
~'(d~;;V:~~~;s. ~CU'i~>v.. c.OYr\~!,L.t~'1.ctr._. ...._..__fi;{~~~L_-c~~~------
b 'f('I...~ t!.e.n1e.rvi lIe. R.ca.,rL (!.er.t/!.fVlllt:.... ...5S{)".."\ g
~te(.) of activit}' (for rnfftes, Indicate the date of the'~aWingr"'-' _. ... ...
heck the box or boxes :a;~~~~am~activ
o Bingo" 51 Ralftes 0 Paddlewlleels" 0 Pull-Tabs' 0 Tlpboanls'
usA
. 6alnbling equipment for pull-tabs, bingo paper, tipboatds, and
paddlewheels must be obtained from a d151rbJlor licensed by the
Gambling Control Boald. EXCEPTION: Bingo hard cards and bingo
number selection deVices may be borrowed from another organization
authorized to conduct bingo.
To find a licensed distributor, go \0 www.gcb.sblte.mn.U$and did< on us!
of Licensed Dis\riblJtors, or call 651-639-'107G.
Also camplel:e
Page 2 of this form.
I Prlnt Form ,
I Reset Form I
2009-02-27 11:43
NORTHWEST AIRLINES INC
6127263761 >>
6516530071
P313
LG220 Application for Exempt Permit
LOCAL UNIT OF GOVERNMENT ACKNOWLEDGMENT
If Ihe gambling premises is within ~ily Iimilll.
a ~il)r offi~ial must ~heek IX) the action that Ihe
~ity ia taking on Ihis appli~tion and sign the
application.
_The application is acl<nowledged willl nowarting period.
_The application is acknowledged with a 30 day wailing
period, and allows. the Board to issue a permit after 30
days (eo days for a 1st class city).
_The application is denied.
Print city name
On behalf of the ci1y, I acl<nowledge Ihis application.
Signature o' Clty official recei....ing application
Trtle
Oale_'_I_.
* CHIEF EXECUTIVE OFFICER'S SIGNATURE
Pl:tge2ot2
Il108
If the gambling premiaea ia located in a township, a
~ounty official must cheCk (Xl ""' action that the county
I, Iakltlg on this application and sign the application. A
township official must also Bign the appllcation.
_The applk;ation is acl<nCNIledge<l wilh no waiting period.
_The application is acl<nowledge<l wilh a 30 day wailing
period, and allows the Board to issue a permit after 30
days.
_The application is denied.
Print county name
0/1 behalf of the county, I acknowledge this application.
Signalllls 01 county official receiving application
Title
Dale
1
TOWNSHIP: On behalf 01 the 10wnShip, I ecllnowledge thet
the organization is appl~i"ll for e.empled gambling adivity
within ,ownship limits., rA township t1e5 no staMOfV authority to
approvo Of' deny an apPlication (Minnet;uta Statute 3"'9.213. 5ubd. 2)1
Print 10wnship name
Signature of township official acl<nowledging application
T~1e
Dale
,
I
The infotmation proVided in /1Iis appIicafion is complete and BCCUIllI9 10 the /Jest of my know
nnanciat report will be completed and retu to the 8<fB'J1 wi . 30 day of fhe dale of our 9
Chiel executive offi<:e~s signature \ 1 . Date
~:
Comp....lI .....l'lII8 aP!lllcatlon for each gambing adivity:
- one day of gambling activity,
. r.vo 01 more consecutive days of gambling aCliviry,
- eech da~ a rallle drawing IS held
Send application with: a copy of your proof of nonprofit status,
and $50 application lee lor each evanl. Make ched< payable to
"Sta" ot Minnesota."
To: Gambling Contto! Boonl
1711 west County Roan e, Suite 300 South
Rosev~le, MN 55113
9Cl<nowledge that fhe
ng ac!ivi/y.
j-Z-O<j
Financial ",port and 19cordkeeping
requi19d
A financial reporllorm and instruclions win be
senl with ~our pem'ln. VlMhin 30 doys of the
activity dale, complete and return the financial
report form to the Gambling Control Board.
Qwsliona?
Call the Uoensing Section of the Gambling
Conttol Board aI651.639-4076.
PrInt Fonn
Reset Form
D... privBey. this rOrM wlU be made!! awllabie In the Board will be eble w pI'OQeS!A your
.1'_ ,......1 0... Wgt "',",c 8r....) u_ oppllcation. Your nome ond ond fOUl"
'.quesL The ....l'onnadon tequested on mls form org&l"Ilzadoo's neme end eddfess wi. be pubic
(and itrf attadlments) will be used by the InfDn'n8llon wtwln received by the Board, All
Gambling Connol Baird (8oMd) 10 detenTllne )'~, the oIher tntonn"ti.on 'tOLl pnMde will be priVllll..
qu_ionsloboirwo!vtdillllwlul_bItng _ '"'iii "'" - - your pomlil. -
~inM_., V..........."9"'.. 1l101loanl_~ourponnl\.oIlollhe
ftfu$f ta supply the 1nf000rnatlon requested; ill'ormaoon prtNided m the ~ win beeo:"'l!I
however, If you r!!!fuse 10 supply this in'ormation, public. If thl 801fd does not lII'ue. pennlt, all
tM 80Ird may nM be able to cleterminl!!)'OUf infOrmation ~ remains private. wich -.e
qlYllfkidons and, U II con$tqucnce~ may rduSoe exception of yow ~ and your ~~'B
to iuut you. I)ftmft. If)'Ol.l JUOpIy ,he n~ ttnd "'1 ~ wit remeln pubf.:.
information ,eqUt:St~. PriY8le data al"9 BVlIJlablB lo: Board membel1l,
BoaRI""'W_wor1t requires....... to Ill.
in_lion: _.. D_.._oofPublic
Solely: """""'V _: Commission""'.'
Adminisullion. Fi~. Ind Rtyenue;
leglal8tlve Audlloc, nBllon8l and Intl!ll'nadonal
gol11bling f8lJMtoIY __ onyon.. ""_I
to court order, dIW i~ end 8gWldM
lhtI. ttn!I IPtCificely aulhorized by I!Itsts or
fedetallaw to NlWl ateeM to I.h6 Intorma~;
;ncIividuola _ __ "" W111C1l1ow...1egaI
otder autflOI'lZM a new use or tl\aring of
Infonntuon Ift6r this NMC8 WM gfven; end
anyone with yourmnsenl.
REQUEST FOR PROPOSAL
Financial Consultant Services
tervi{{e
'Estafj{isfid 1$57
City of Centerville
1880 Main Street
Centerville, MN 55038
RFP Table of Contents
1. OVERVIEW
II. INSTRUCTIONS TO PROPOSERS
III. PROPOSAL CONTENTS
IV. SCOPE OF SERVICES
V. TIMELINE
VI. EVALUATION AND SELECTION PROCESS
VII. TERMS AND CONDITIONS
VIII. SCHEDULE
Page 2 of6
I. OVERVIEW
The City of Centerville is a growing community located in eastern Anoka County,
surrounded on all sides by the City of Lino Lakes. The City has a population of
approximately 3,800 and encompasses 1,560 acres ofland area with approximately a third
of that being lakes, streams and wetlands.
II. INSTRUCTIONS TO PROPOSERS
I. All proposals, questions and correspondence should be directed to:
City of Centerville
Attn: Dallas Larson, Administrator
1880 Main Street
Centerville, MN 55038
Telephone: 651-429-3232
Email: dlarson@centervillemn.com
2. All proposals must be received no later than 10:00 a.m. on March
27,2009. Ten (10) copies of the proposal and one (1) digital copy on
CD-ROM must be provided.
3. Each proposal must be signed by an officer of your company who
can be held accountable for all representations.
4. The City will review the proposals and may schedule interviews in
order to make its decision.
5. Proposers are prohibited from contacting any representatives of the
City Council regarding the proposal.
6. Proposers should familiarize themselves with the City of Centerville
Downtown Redevelopment Master Plan and the Beard Group
Developer Agreement. Document link is below.
hUD:/ /www.centervil]emu.com/index.asD?TVDe= B BAS I C&S EC= f 24 BC9 59E-
B7 A4-4FOF -866F -81 B6B26l F696}
III. PROPOSAL CONTENTS
1. Title Page
Show the proposal subject, the name of the proposer's firm, address,
telephone number, name of the contact person, and the date.
2. Table of Contents
Include a clear indication of the materia] by section and by page
number.
Page 3 of6
3. Identification of Qualifications of Assigned Personnel
a. The name of the person who will be responsible for the
management and administration of the company's
services with a resume describing that person's
experience and qualifications.
b. The names and resumes of the professional staff that
will be assigned to providing services to the City.
c. An organizational chart identifying team members and
their areas of responsibility.
d. A statement of committing the aforementioned staff to
this proposal.
e. Background information concerning the firm,
including number of years in business under this name
and breakdown of personnel in the proposing office.
f. Information on similar projects completed by the firm
in the last five years, including contact names who can
be used for references.
4. Basis for Compensation
a. The proposal shall include a detailed cost estimate for
completing the identified work, including a detailed
estimate of services and costs associated with each
task. Hourly costs for additional time should also be
provided for each staff member who would be assigned
to work.
5. Potential Conflicts
a. Potential conflicts of interest must be disclosed.
6. Disclosures and Assurances
a. Applicant Authority - Assurance that the signatory
making representations in the proposal on behalf of the
proposer has the authority to do so.
b. Insurance Coverage - Documentation of current
insurance coverage and limits, including professional
liability insurance shall be provided with the proposal.
IV. SCOPE OF SERVICES
The City of Centerville is requesting proposals from qualified firms with considerable
experience in financial planning, tax increment plan writing, redevelopment financing,
grant writing, grant administration and debt issuance. The proposing firm would provide
Page 4 of6
the services listed below:
1. Improvement Debt Issue
The City anticipates issuance of approximately $4.5 million in
improvement bonds to be completed and closed not later than June 1,
2009. The proceeds will be used to finance the 2009 Street
Improvement Project. The project is about 22% special assessed. The
assessments have been adopted and all but one assessment appeal
has been resolved. The project is part of the City of Centerville
Pavement Management Plan. The City will require financial services
to prepare an offering statement and complete the sale and closing of
these bonds.
2. Redevelopment program
The City has entered into a redevelopment agreement with Beard
Group for redevelopment of approximately six square blocks of our
downtown area. The City adopted a Redevelopment Master Plan for
the downtown. In cooperation with Beard Group the City will
require the following services:
a. The City has received several grants for downtown
redevelopment. One grant is a Livable Communities
Demonstration grant which requires acquisition and
site clearing activities in Block 8 of the Centerville
Downtown. Services needed: Assistance with
property acquisition of eight (8) parcels and
appropriate compensation of property owners and/or
tenants.
b. In conjunction with Block 8 redevelopment, write and
assist with adoption of a tax increment plan to
authorize the planned activities and provide the
necessary future tax increment.
V. TIME LINE
The consultant will be expected to begin work as soon as the consultant selection process
is completed.
VI. EVALUATION AND SELECTION PROCESS
Proposals that comply with the instructions set forth in this document will be evaluated
by the City of Centerville: however, the City reserves the right to accept or reject any or
all proposals received, in whole or in part. At its discretion, the City of Centerville may
choose to waive informalities or immaterial deviations from the RFP instructions.
Selection of a consultant is expected to be made by April 8, 2009. Proposals will be
evaluated on the following criteria (in general order of importance):
1. Experience with similar contracts and clients.
Page 5 of6
2. The experience and qualifications of the proposed staff in providing
similar services.
3. The extent of involvement by key personnel.
4. The extent to which previous clients have found the firm's services
satisfactory.
5. Previous City experience with the proposing firm, if any.
6. Fee proposal.
Upon completion of the evaluation process, the City of Centerville will enter into
negotiations with the responder(s) whose proposal offers the best solution and best value
possible, as determined in the evaluation process. The City of Centerville reserves the
right to simultaneously negotiate with more than one responder or to ask for best and
final proposals from one or more responders.
VII. TERMS AND CONDITIONS
The City reserves the right to amend the request for proposals at anytime. The City
reserves the right to determine the successful respondent. The City reserves the right to
reject any or all proposals. If for any reason the selected firm is not able to commence
services within thirty (30) days after the award of the proposal, the City of Centerville
reserves the right to award the contract to another qualified consulting firm.
1. Expenses incurred in the preparation of submittals, presentations and
other incidental activities related to this solicitation are solely the
responsibility of the respondent.
2. The consulting firm shall not assign any interest in this proposal and
shall not transfer any interest in the same without the prior written
consent of the City of Centerville. However, the firm may submit a
joint proposal with another firm, if necessary to respond to the scope
of the requested work.
3. All data, documents and other information provided to the City of
Centerville by the consultant because of this RFP shall become
property of the City of Centerville.
VIII. SCHEDULE (subject to modification)
RFP Submittal Deadline: March 27, 2009
Review of Proposals (including interviews): April 8, 2009
Consultant Selection/negotiation: April 8, 2009
Execute contract: April 15, 2009
Questions about this RFP should be directed to:
Dallas Larson
651-429-3232
dlarson@centervillemn.com
Page 6 of6
~ Metropolitan Council
Metro Meetings
~[H~~D\TI~[~
an~~~n~i:gZ~O~mitW, and regional
downtown SL PauL All m tings are held at
t&at etrocounci/.orgfor
A weekly calendar of meetings and agenda items for the Metropolitan Council, its adv
Council sponsored events. The Metropolitan Council is located at 390 Robert SL N, I
this location unless otherwise noted. Meeting times and agendas are subject to chang
more information.
Video of meetings of the Council and three committees - Community Development, Environment and Transportation - now available
live and archived for later viewing at www.metrocouncil.org .
Week of March 2 - 6, 2009
Monday, March 2
Community Development Committee: 4 p.m., Chambers
Loretto Comprehensive Plan Update;
SI. Anthony Comprehensive Plan Update;
Denmark Township Comprehensive Plan Update;
Guidelines for Additional Extensions to Local Governments to Complete Local Comprehensive Plan Updates;
City of Columbia Heights Request to Amend Grant Central Lofts LCDA Project;
2008 Unified Operating Budget Amendment;
Information
Single Family Support Trends and Issues;
Overview of Foreclosures in the Twin Cities; and other business.
Tuesday, March 3
Metropolitan Parks and Open Space Commission: 4 p.m., Lower Level A
Information Item: Regional Parks Foundation;
Change in Scope for Cleary Lake Regional Park Maintenance Shop Grant SG-2006-132, Three Rivers Park District;
Appreciation of Service by MPOSC Chair Glen Skovholt; and other business.
Wednesday, March 4
Technical Advisory Committee to the TAB: 9 a.m., Chambers
Study of Pedestrian and Bicycle Access to Transit;
Metro District Highway Investment Plan/Statewide Transportation Plan;
Introduction of New Metro Cities-Appointed TAC Members;
HSIP Solicitation;
2009 Solicitation Adoption;
TIP Amendment ARRA MnDOT Projects;
ARRA Selection Process for Enhancements;
Functional Classification Change: Woodbury; Scott County; Carver County; Hennepin County; Richfield; and other
business.
Transportation Accessibility Advisory Committee: 12:30 p.m., Lower Level A
Streetscape;
Legislative Update;
4th Quarter Regional Ridership Report;
Task Force Update-Commuter Rail;
Task Force Update-LRT Central Corridor;
Metro Mobility Statistics; and other business.
Canceled: Committe. of tho Whal.
Thursday, March 5
No meetings scheduled
Friday, March 6
No meetings scheduled
Tentative Week of March 9 - 13, 2009
Monday, March 9
Transportation Committee: 4 p.m. Chambers
Tuesday, March 10
Environment Committee: 4 p.m., Chambers
Wednesday, March 11
Central Corridor Management Committee: 1 p.m., Chambers
Management Committee: 2:30 p.m., Lower Level A
Metropolitan Conncil: 4 p.m., Chambers
Thursday, March 12
Transit Providers Advisory Committee: 10 a.m., Lower Level A
TAB Policy Committee: 12:30 p.m., Chambers
T AC Planning Committee: 1 :30 p.m., Lower Level A
Friday, March 13
No meetings scheduled