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HomeMy WebLinkAbout2009-03-04 P & R Minutes Approved Parks & Recreation Committee Meeting Minutes 03-04-09 PARKS AND RECREATION COMMITTEE MEETING MINUTES Wednesday, March 4, 2009 - 6:30 p.m. Pursuant to due call and notice thereof, the Parks & Recreation Committee of the City of Centerville held the regularly scheduled Wednesday, March 4, 2009 meeting at City Hall, 1880 Main Street. Present: Chairperson Suzanne Seeley Vice-Chairperson Kevin Amundsen Committee Member Kevin Selander Committee Member Savannah Lee Absent: Committee Member Patrick Branch Committee Member Mark Haiden Committee Member Lori Harris Council: Council Member Lee Staff: Staff Liaison Kim Stephan Mr. Paul Palzer, Public Works Director Mr. Mark Statz, City Engineer __________________________________________________________________________________ I. CALL TO ORDER 1. Roll Call Chairperson Seeley called the March 4, 2009 Parks & Recreation Committee Meeting to order at 6:34 p.m. II. SET AGENDA Chairperson Seeley requested adding a review of Skate Night/Horse Drawn Hayride as #4 - Updates and the Project Requirement Form as #5 - Updates. Mr. Paul Palzer, Public Works Director requested adding a discussion of an Accelerator Retrofit Package Recall/Game Time for a piece of play equipment at Laurie LaMotte Memorial Park as #5 - Committee Business. Vice-Chairperson # Amundsen requested adding a discussion of Solar Lighting as 6 - Updates. Motion was made by Vice-Chairperson Amundsen, seconded by Committee Member Selander to set the agenda with the above additions. All in favor. Motion carried unanimously. III. APPEARANCES Liz Guimont, Youth/Teen/Family Director - Chain of Lakes YMCA – Summer Programs Liz Guimont, Youth/Teen/Family Director, Chain of Lakes YMCA made an appearance at the March 4, 2009 Parks & Recreation Committee meeting to discuss the Summer Program, Park Play Days at 1 of 7 Parks & Recreation Committee Meeting Minutes 03-04-09 Laurie LaMotte Memorial Park. Ms. Guimont said the YMCA Staff felt the Park Play Days at Laurie LaMotte Memorial Park went very well last year and were enthusiastic about doing the program again this summer. There were 23 children the first session and 18 the second session, mostly younger children in the 4 – 6 year old age group. The skate board program offered for older children was not a well received addition to the summer program so it was not added this year. Ms. Guimont said the Wargo Nature Center Staff who attended the Park Play Days with various presentations in 2008 was popular and they are trying to incorporate that into this summer’s program, but Wargo has budget/staff cuts also and this may not be possible. The YMCA has a more efficient, centralized marketing system in place this year which will enable them to more easily get information regarding programs to a larger group in a timelier, cost efficient manner. Park Play Days is advertised in the current publication. The program in 2008 cost $1,500 with the City of Centerville funding $1,000. Ms. Guimont stated that while the programs are not intended to make money, their intention is certainly to break even. To decrease costs for 2009 the registration fee was raised by $10 for the 7 week program, they will only need limited supplies as that cost was incurred in 2008 and they eliminated snacks. The YMCA is asking the City of Centerville to fund the program with $1,200. Chairperson Seeley stated she felt that was quite reasonable. Ms. Guimont also asked the committee to think about anything the committee might need that the YMCA staff could help with, such as advertising. Chairperson Seeley mentioned the 8K Run/Walk. Ms. Stephan will email that information to Ms. Guimont. Mr. Mark Statz, City Engineer, Trail Project Discussion & Laurie LaMotte Memorial Park Pond Update Mr. Mark Statz, City Engineer was in attendance to discuss the Trail Project with the committee. Also in attendance from Bonestroo were Mr. Geoff Martin, Landscape Architect, Urban Design and Mr. Gary Morien, Bridge Design. Mr. Statz apologized in advance for the short notice and hectic schedule on this project and explained the haste as essentially the Transportation Enhancement Trail Grant the City has received in the amount of $750,000 for 2012 has the possibility of being moved to 2009. Mr. Statz explained an application for Federal Stimulus Package money was submitted for this project. If we are selected, it could move our project into 2009 funding (currently, we are programmed for 2012 money) as well as provide grant money to cover the local matching funds of about $250,000. At the February 25, 2009 City Council meeting, Council authorized Bonestroo to proceed with plans and specs, as well as permitting activities in order to move the project closer to “shovel ready” status. The committee and Bonestroo representatives discussed the trail-side park, pedestrian bridge and general project issues. There are a lot of stipulations and deadlines that go with Federal grant money and the City has approximately 1 to 1 ½ month to design the project and get the documents submitted. There are about 15 easements the City will need to acquire which is already being worked on by Mr. Dallas Larson, City Administrator. Mr. Statz asked the committee to meet again in 2 weeks. Council Member Lee said the Centerville Lions would also like to meet with the committee to discuss the 8K Run/Walk being held during Fete 2 of 7 Parks & Recreation Committee Meeting Minutes 03-04-09 des Lacs. The committee will meet with Bonestroo and the Centerville Lions on Wednesday, March 18, 2009 at 6:30. Ms. Stephan will ensure this meeting is posted. Council Member Lee will notify a Centerville Lion Representative. Mr. Geoff Martin was in attendance to discuss potential trail side park locations and get feedback from the committee. The Transportation Enhancement Trail Grant shows a trail side park as a type of trail head with information available in perhaps a kiosk area. There are three (3) areas being considered; a location at City Hall, the corner site abutting St. Genevieve where County Road 14 was moved, and a small site on Centerville Lake abutting County Road 14. The committee did not feel a City Hall site was desirable, but liked the idea of a trail side park by the church as a focal point entering the City of Centerville. The site on Centerville Lake is small with a very steep slope, this would not work well as the park itself, but the committee would like to incorporate this piece, perhaps into the parcel abutting to the church property, making one long park. The piece on the lake could be used for viewing of the Bald Eagle Water-Ski Shows, the sunset, fireworks, etc. if the bank were converted into a seating area. It might also be possible to acquire abutting property from St, Paul Water Utility, which would give access to the area with a lower slope. This portion of the park would just be slightly developed. Some ideas for the trail side park were as follows; ? Peace Pole – Celebrating the City’s Heritage using four languages; French, English, German, Lakota ? Information Kiosk ? Lighting for both the north and south ends of the park ? Water Fountain as a focal point ? Benches, Bike Racks ? Trees ? Arbor ? Pervious Pavement. ? Small Fishing Pier (There is no fishing at Hidden Spring Park or along County Road 14 between the lakes, a pier or dock here would be a nice addition) ? No Stairs Mr. Martin asked the committee to define their priorities, which were as follows; Water Fountain Feature, Trail Map (Kiosk), Lighting, Drinking Fountain, Benches, Bike Racks, Arbor, possibly a Fishing Pier at a later time. The committee would like the name of the park to evolve from something relevant to the City’s heritage. Mr. Martin will bring examples of an information type kiosk to the next meeting. Discussion was then had between the committee and Mr. Gary Morien regarding the pedestrian bridge which would cross the creek behind City Hall. There were questions regarding wood decking versus concrete decking, the cost, longevity and maintenance of each. Mr. Morien stated the choices were limited by MNDOT requirements. Vice-Chairperson Amundsen was concerned about the type of steel 3 of 7 Parks & Recreation Committee Meeting Minutes 03-04-09 bridges that he has seen rust, to which Mr. Morien replied they are made from self weathering steel which will rust at the beginning, but seals itself after several rains. Painted bridges become a maintenance problem with peeling paint. Mr. Paul Palzer asked about removing graffiti and lighting around the bridge area. These are items to think about and discuss further at the next meeting. Mr. Morien will bring more information and examples. A liaison was assigned to each different element of the project design as was discussed at our joint Parks & Recreation/City Council meeting several weeks ago to enable better, more timely communication between all groups involved. They are as follows: Projects Park Board Member '09 Park Additions Kevin Selander (fountain, trail map, drinking fountain, benches, bike rack & arbor) '09 Trail Project Kevin Amundsen '09 Bridge feature Mark Haiden LaMotte drainage pond Suzanne Seeley Battle of the Bands & Savannah Lee Music in the Parks Fete des Lacs 8k run Pat Branch Phase II McBride Park Lori Harris Laurie LaMotte Memorial Park Drainage Pond Update Mr. Mark Statz, City Engineer was in attendance to discuss the suggested alternate location of the drainage pond at Laurie LaMotte Memorial Park. After discussion the in the south west corner of the park, committee would like to reiterate to City Council that they are adamantly opposed to the pond being located in the south west corner of the park and strongly recommend City Council consider the south east corner behind the homerun fence as the committee originally suggested. The alternate location ,, would be taking the soccer field which is continually used during the summer season, taking green , space that is in a high traffic area and creating an unsafe area too close to the active spaces of the park. Council Member Lee reported that in talking to Doug Porter, Centennial Soccer, that this particular Mr. soccer field is the only regulation size field at the park. Motion was made by Vice-Chairperson Amundsen, seconded by Chairperson Seeley that , following a presentation by Mr. Mark Statz, City Engineer regarding additional information as , to the purpose and benefits to the City of the drainage pond emorial Park being in Laurie LaMotte M located in the south west corner the committee does not support this location and would , recommend City Council locate the drainage pond in the outh ast corner of Laurie LaMotte se Memorial Park as originally recommended. All in favor. Motion carried by the committee unanimously. 4 of 7 Parks & Recreation Committee Meeting Minutes 03-04-09 IV. CONSIDERATION OF MINUTES February 4, 2009 Joint City Council and Parks & Recreation Committee Work Session Meeting Minutes City Council approved these minutes at the February 11, 2009 City Council Meeting. February 4, 2009 Parks & Recreation Committee Meeting Minutes Motion was made by Chairperson Seeley, seconded by Committee Member Selander, to approve the January 7, 2009 Parks & Recreation Committee Meeting Minutes as is. All in favor. Motion carried unanimously. V. COMMITTEE BUSINESS Trail Project This item was discussed under Appearances. Laurie LaMotte Memorial Park Pond This item was discussed under Appearances. Summer Programs YMCA/Wargo Nature Center – This item was discussed under Appearances. The following motion was made: Motion was made by Chairperson Seeley, seconded by Committee Member Selander to recommend City Council expend funds not to exceed $1,200 to support the YMCA Park Plays Days at Laurie LaMotte Memorial Park for the 2009 Summer Programs. All in favor. Motion carried unanimously. Battle of the Bands/Boards – This event was very well attended by the community in 2008 and the committee would like to be able to offer this again in 2009. Council Member Lee will donate the use of his equipment again this year for the Battle of the Bands. Committee Member Lee is willing to organize and be responsible for advertising the event. The date the committee would like to choose for the first event would be Saturday, June 20, 2009 and then the Saturday of Fete des Lacs, August 8, 2009 for the second event. Committee Member Lee will contact Ollie & Company as to their availability. Holding this event during Fete des Lacs can be discussed with the Centerville Lions when they meet with the committee. This will be added to the April agenda. BBQ at Hidden Springs – This item will be discussed further at future meetings. Music in the Park – The committee received information and a CD from a local group of musicians, Brady’s Big Band (16 piece big band) & Jill and the Jacks (a smaller combo) which Chairperson Seeley listened to. While Chairperson Seeley thought the music would be a great addition to the Music 5 of 7 Parks & Recreation Committee Meeting Minutes 03-04-09 in the Parks Program, the cost was prohibitive at $1,000 and $400 respectively. Council Member Lee felt there were less expensive options available and he will do some research and report back at the next committee meeting. The committee felt budgeting $1,000 for three different Music in the Park events should be sufficient Budget Discussion - 2009 Projects & 5 Year Capital Improvement Plan Due to the length of this meeting the committee had nothing further to add to the budget discussion from the February 4, 2009 committee meeting other than the motion for the YMCA Park Days at $1,200 and future consideration of $1,000 funding for Music in the Park. Council Member Lee informed the committee that due to budget cuts, the committee would have approximately $12,500 in the 2009 budget. Accelerator Retrofit Package Recall/Game Time for a piece of play equipment at Laurie LaMotte Memorial Park Mr. Paul Palzer, Public Works Director, brought it to the committee’s attention that there is a recall notice to a piece of equipment in the play structure at Laurie LaMotte Memorial Park. The company will come out and remove the piece and replace it with a pole that from the paperwork just looks like filler. Chairperson Seeley asked Mr. Palzer to contact the company for more information as to what the piece was being replaced with and whether the City was entitled to a refund. VI. UPDATES Park Signage Vice-Chairperson Amundsen is still working on the signs and should have something to Mr. Palzer in the next week or so. Tree Removal at Eagle Park The representative from the DNR/Carlos Avery was supposed to come out and mark the trees to be removed, but has not done so as of yet. Vice-Chairperson Amundsen said he would like to do the cutting in April. Fete des Lacs 2009 Centerville Lake Run/Walk Committee Member Branch was not in attendance at the committee meeting but had emailed updates which were included in the packet for the committee’s review. Council Member Lee said one of the items the Centerville Lions wanted to discuss was did the committee foresee the need to move any of the satellites being rented for Fete des Lacs to the race route and was the committee willing to share some of the cost of the satellites? In discussion the committee did not feel it necessary to move the satellites as there were facilities at the start of the race at Laurie LaMotte Memorial Park as well as half way through at the Anoka County Regional Park. The committee briefly discussed the need for, and placement of, first aid stations, water stations and placement of volunteers. This discussion will be continued further at the April meeting when Committee Member Branch will be in attendance. 6 of 7 Parks & Recreation Committee Meeting Minutes 03-04-09 Skate Night/Horse Drawn Hayride The committee and Council Member Lee received excellent feedback from the community regarding this event. It was a great success and well attended. This is an event the committee would like to continue to hold each winter. Project Requirement Form Chairperson Seeley asked Ms. Stephan to forward an email copy of the draft Project Requirement Document to all members of the committee for their review. We can then revise these documents to incorporate comments and suggestions at our next meeting. Chairperson Seeley would like to start using these forms as soon as possible and have the completed Project Requirements Forms included in the minutes as a public record. Solar Lighting Vice-Chairperson Amundsen asked that this item be added to the agenda and he had supplied information to Ms. Stephan via email. Due to the length of the meeting this item will be added to the April agenda. Vice-Chairperson Amundsen also requested a discussion of birdhouses be added to the April agenda. VII. ADJOURNMENT Motion was made by Committee Member Selander, seconded by Vice-Chairperson Amundsen to adjourn the March 4, 2009 Parks & Recreation Committee Meeting at 9:30 p.m. All in favor. Motion passed unanimously. Transcribed by Kim Stephan 7 of 7