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Home My WebLink About2009-03-31 CC Set Agenda & Handouts a erviffe 19~= CITY COUNCIL & CLOSED SESSION MEETING AGENDA Tuesday, Mareh 31, 2009 6:30 p.m. - Set Agenda . OPEN FORUM 6:30 p.m.: An opportunity for members of the public to address the City Council on items not on the current agenda. Items requiring Council action may be deferred to staff or Boards and Commissions for research and future Council Agendas if appropriate. You will be limited to two (2) minutes and we ask that you conduct yourself in a professional, courteous manner, and refrain from the use of profimity. Failure to abide by this policy may result in the Io&s of your privilege to speak. Persons wishing to speak will he required to complete a sign-up sheet and give it to the Mayor or a Staff person by 6: 15 p.m. L CALL TO ORDER at 6:30 p.m. or shortly thereafter 1. RoD CaD n. PUBLIC HEARING(S) m. APPROVAL OF AGENDA IV. APPROVAL OF MINUTES 1. Mareh 11, 2009 Council Meeting Minutes (pages 1-5) 2. Mareh 24, 2009 Special Council Meeting Minutes (pages (j.. 7) V. CONSENT AGENDA 1. City of Centerville Mareh 12, 2009 through Mareh 31, 2009 Claims (Check #24209-24251) (page 8) **NOTE: Ck #24208 Replaced Ck #24084** (Check #24252-24254) Ck #24240 VOIDED (page 8a) 2. Centennial Lakes Police Department Claims through Mareh 12, 2009 (pages 9-10) 3. Centennial Fire District Claims through March 2, 2009 (pages 11-12) 4. Encroachment Agreement - Mr. & Mrs. Spivak, 7050 Eagle Trail (Shed in DrainagelUtility Easement) (pages 13-16) 5. Special Event Application, Lion's Annual Easter Egg Hunt @ Laurie LaMotte Memorial Park (April 11 or Tentative Date April 12, 2009; 11:00 a.m. to 12:00 (noon) (pages 17-28) 6. Raftle Permit Request, Lion's Fete des Lacs (pages 29-30) 7. Special Event Application, Cub Scout Rocket Launch @ Laurie LaMotte Memorial Park (June 6, 2009; 10:00 a.m. to 2:00 p.m.) (pages 31-43) 8. Pay Request #1, Dresel Contl'tlding (2009 )Pond Dredging w/Chtlllge Order #1 - $9,943.65 VL A W ARDSJPRESENTATIONS/APPEARANCES 1. Mr. Jeff Gerdesmeier, Centerville Lion's - Request for 2009 Funding (Fete des Laes Celebration) (pages 44-49) 2. Mr. Dale Tranter, Bonestroo - 2008 Performance Review (pages 50-51) VII. OLD BUSINESS 1. Bonestroo's Submission for Grant Funding from PubUe Faeilities Authority for "Green" Elements Assoeiated with the Downtown Drainage System (Tabled from Previous Meeting) VIII. NEW BUSINESS 1. 2009 Fete des Laes Funding 2. Parking Restrietions on Mill Road & Peltier Lake Drive 3. Optional Water Shut Off Valve Insuranee for Homeowners Offered Through the City 4. Lift Station ##1 - Grinder Pumps Replaeement (pages 52-59) 5. Res. ##09-OXX - Authorizing Submission of AppUeation for ARRA Trausportation Enhaneement Grant (page 60) IX. ANNOUNCEMENTSlUPDATES 1. City Administrator, Dallas Larson a. SereeninglHiring Proeess - Finanee Direetor Position b. Finanee RFP's (Update) 2. Loeal Board of Appeal & Equalization Training, Capra X. CLOSED EXECUTIVE SESSION - (UNLESS OTHERWISE NOTU<'lED- POTENTIAL LmGATION, SPECIAL ASSESSMENTS) XI. ADJOURNMENT **REMINDERS** Parks & Recreation Committee Meeting - April I , 2009, 6:30 p.m. Council Chambers Planning & Zoning Commission Meeting - April 7, 2009, 6:30 p.m. Council Chambers City Council Meeting - April 8, 2009, 6:30 p.m. Council Chambers, 2009 Board of Local Appeal & Equalization & Administrator's Annual Review Centerville Lion's Proposed Annual Easter Egg Hunt - April II or April 12, 2009, II :00 am. to 12:00 (noon) Laurie LaMotte Memorial Park CITY OF CENTERVILLE 03/31/09 12:59 PM Page 1 *Check Summary Register@) Name Check Dale 10100 MAIN STREET BANK CK# 24240 - VOID Paid Chk# 024252 Paid Chk# 024253 Paid Chk# 024254 paid C]1k# Paid Chk# CHAIN OF LAKES YMCA ISS PALZER, PAUL BI-WEEKL YACH BI-WEEKL Y ACH 3/31/2009 3/31/2009 3/3112009 ~/fil?nnQ _ 3/19/2009 Total Checks UPDATE MARCH 2009 t Check Ami $1,200.00 CENTERVILLE PARK PLAY DAYS PRO $110.65 SYSTEM MONITORING - PW. $116.60 MILEAGE REIMBURSEMENT - 2-26 & $15, 113.63 -- $13,534.55 $30,075.63 k .. Bonestroo Owner: Citv of Centerville, 1880 Main St., Centerville, MN 55038 Date: March 13, 2009 For Period: 3/1/2009 to 3/13/2009 Request No: 1 Contractor: DIesel Conrraa;nq Inc. 24044 Julv Ave., Chisaao City, MN, 55013 SUMMARY 1 Original Contract Amount 2 Change Orelet'-Addition 3 Change Order - Deduction 4 Revised Contract Amount 5 Value Completed to Date 6 Material on Hand 7 Amount Earned 8 Less Retainage 5% 9 Subtotal 1 0 Less Amount Paid Previously 11 Liquidated damages. 12 AMOUNT DUE THIS REQUEST FOR PAYMENT NO. Recommended for Approval by: BONESTROO CONTRACTOR'S REQUEST FOR PAYMENT.' O~'l 2009 POND DREDGiNG . . a'S C BONESTROO FILE NO. 000616-09168:0 ~C101' COtl1F. D~@~Dm~~ I~ MAR 30 l009 W BY~ $ 73,525.00 $ $ 2,700.00 0.00 $ $ $ $ , $ $ $ $ $ 76,225.00 10,467.00 0.00 10,467.00 523.35 9,943.65 0.00 0.00 9,943.65 1 Approved by Contractor: DRESEL CONTRACTING INC ,~"";) ~ Specified Contract Completion Date: Approved by Owner: CITY OF CENTERVILLE Date: 61609168REQ1.x1s Contract Unit Current Quantity Amount No. Item Unit Quantity Price Quantity to Date to Date PART 1 . BASE QUOTATION. POND DREDGING: 1 MOBILIZATION LS 1 3500.00 0,5 0.5 $1.750.00 2 TRAFFIC CONTROl LS 1 . 2500.00 0.5 0.5 $1,250,00 3 POND EXCAVATION (P) - WINTER CY 227S 21.00 227 227 $4,767.00 4 DITCH EXCAVATION - WINTER LF 825 18.00 $0.00 5 TEMPORARY SEEDING. INCl. SEED MIXTURE BWSR W4 AND MULCH SY 950 2,00 .' $0,00 6 FINAL SEEDING -INCl. SEED MIXTURE BWSR W4 AND.EIlOSION CONTROL BLANKET, CATEGORY 3 SY 1500 2.00 $0.00 TOTAL PART 1 - BASE QUOTATION - POND DREDGING: $7,767.00 CHANGE ORDER NO.1 DITCH EXCAVATION LF 150 18.00 150 150 $2,700.00 TOTAL CHANGE ORDER NO.1 $2,700.00 TOTAL PART 1 . BASE QUOTATION. POND DREDGING: $7,767.00 TOTAL CHANGE ORDER NO.1 $2,700.00 TOTAL WORK COMPLETED TO DATE $10,467.00 81B09168REQ1.x1s '. PROJECT PAYMENT STATUS OWNER CITY OF CENTERVILLE BONESTROO FILE NO. 000616-09168-0 CONTRAGOR DRESEl CONTRACTING INC CHANGE ORDERS No. Date Descriotion Amount 1 311312009 This Change Order provides for additional work on this project. See $ 2,700. 00 Change Order. Ilitaf Change Orders $2,700.00 I 1 PAYMENT SUMMARY No. From 1 0310112009 To 03113109 Retaina e Material on Hand Total Pavment to Date $9,943.65 Orioinal Contract $73,525.00 Relainaoe Pav No. 1 523.35 Chanoe Orders $2700.00 Total Amount Earned $10,467.00 Revised Contract $76,225.00 61609168REa1.x1s -# Bonestroo Owner: City of Centerville, 1880 Main 51., Centerville, MN 55038 Date March 13, 2009 Contractor: Dresel Contracting Inc., 24044 July Ave., Chisaao City, MN, 55013 Bond Co.: Granite Re Inc, 14001 Quail Plaza Dnve, Oklahoma City, OK 73134 Bond No: grmn29009A CHANGE ORDER NO.1. OR'S 2009 POND DREDGING "'1'RP-.C1' BONESTROO FILE NO. 000616"09168-cCO\'. COP~ Description of Work This Change Order provides for additional ditch excavation requested by Paul Palzer, north of northmost pond. This Change Order also provides for the extension of the Substantial Completion Date to February 28, 2010 and the Final Completion Date to June 10, 2010 and does not provide any additional compensation to the Contractor. for this change in dates. Contract Unit Total No. Item Unit Quantity Price Amount CHANGE ORDER NO.1 DITCH EXCAVATION LF 150 $18.00 $ 2,700 00 TOTAL CHANGE ORDER NO. 1: $2.700.00 61609168CHOl.xls . Original Contract Amount Previous Change Orders This Change Order Revised Contract Amount (including this change order) CHANGE IN CONTRACT TIMES Original Contract Times: Substantial Completion (days or date): Ready for final Payment (days or date): Increase of this Change Order: Substantial Completion (days or date): Ready for final Payment (days or date): Contract Time with all approved Change Orders: Substantial Completion (days or date): Ready for final Payment (days or date): Recommended for Approval by: BONESTROO Approved by Contractor: DRESEL CONTRACTING INC. ##~ 3 /?I? /or , ; Date cc: Owner Contractor Bonding Company Bonestroo & ASloe. 61609168CH01.x1s March 31, 2009 June 10, 2009 February 28, 2010 June 10, 2010 Date: $73,525.00 $0.00 $2,70000 $76,22500 Approved by Owner: CITY OF CENTERVILLE Date Status of Grants Date Source Amount Purpose Status-Must be spent by: 2006 DNR Grant $ 150,000 HS Park Land Acquisition Spent down and closed. 2005 CDBG Anoka County $ 75,000 Downtown Redevelopment Planning Spent down and closed. 2005 CDBG Anoka County $ 200,000 Infrastructure Block 7 Spent down and closed-2oo5 2007 CDBG Anoka County $ 200,000 Property Acquisition Block 7 Spent down and clo$ed-2oo7. 2007 Met Council Planning Grant $ 20,000 Comp Plan Received 112, balance at approval of plan. 2007 DEED Grant $ 588,900 Street & Utility Infrastructure Blk 8 12/3112010 2008 LCDA Grant-Met Council $ 763,100 Property Acquisition Block 8 12/3112010 2008 Clean Water Legacy $ 249,000 Downtown Stonnwater 6/3012010 2008 Rice Creek Watershed Disl $ 50,000 Downtown Stonnwater 812712010 2007 Met Council Trail Grant{AnOka County Parks) $ 120,000 Share of regional trail-CSAH 14 12/112009 2008 Enhancement Trail Grant $ 791,280 Trail Project 12/112012 $ 3,207,280 4- Project Name: Peltier Lake Drive Street and Utility Improvements Client ProjeaNo.: Bonestroo Bid Opening: Thu~day, March 12, 2009 at 10 A,M, Bidder No.1 Forest Lake Contracting Inc Item Item Units Un~ Price Total CHANGE ORDER 2: PART 1 - MIU ROAD WATER MAIN AND SERVICES 8 REMOVE BITUMINOUS PAVEMENT SY 130 $1.00 $130,00 10 REMOVE BITUMINOUS DRIVEWAY SY 110 $3.00 $330,00 11 REMOVE CONCRETE DRIVEWAY PAVEMENT SY 30 $4.00 $120.00 16 SAlVAGE AND REINSTALL STORM SEWER PIPE LF 30 $15,00 $450.00 19 REMOVE TREE EA 4 $100,00 $400.00 27 SALVAGE AND REINSTALL SIGN EA 3 $85.00 $255.00 31 ADJUST EXISTING VALVE BOX EA 1 $600.00 $600,00 39 SAWING BITUMINOUS PAVEMENT LF 200 $4.00 $BOO.oo 40 SAWING CONCRETE PAVEMENT LF 10 $4,00 $40.00 41 CONNECT TO EXISTING 8" WATER MAIN EA 2 $800,00 $1,600.00 42 8" PVC C900 WATER MAIN, DR 18 LF 530 $30.00 $15,900.00 43 6" PVC C900 WATER MAIN, DR 18 LF 18 $25.00 $450.00 44 8" GATE VALVE AND BOX EA 2 $1,500.00 $3,000.00 46 DUCTILE IRON FITTINGS LB 250 $2.20 $550.00 49 1" CORPORATION STOP WITH 8" SADOLE EA 8 $300,00 $2,400.00 50 1" CURB STOP AND BOX EA B $300.00 $2,400,00 51 1" WATER SERVICE - MAIN TO CURB STOP LF 40 $14.00 $560.00 51 I" WATER SERVICE DIRECTIONAL DRILLED - MAIN TO CURB STOP LF 270 $22.00 $5,940.00 54 IMPROVED PIPE FOUNDATION, PER 6" INCREMENT- WATER MAIN LF 250 $4.00 $1,000.00 87 SELECT GRANULAR BORROW (CV) CY 60 $14,00 $840.00 88 AGGREGATE BASE, ClASS 5 TN 55 $8.00 $440.00 90 TYPE LV4 WEARING COURSE MIXTURE (B)- DRIVEWAYS TN 20 $92.00 $1,858.20 91 TYPE LV 3 NON WEARING COURSE MIXTURE (8) TN 20 $55.15 $1,103.00 92 TYPE LV 3 WEARING COURSE MIXTURE (B) - 2010 TN 15 $61.70 $925.50 93 81TUMINOU5 MATERIAL FOR TACK COAT - 2010 GAL 10 $2.35 $23.50 101 6" CONCRETE DRIVEWAY PAVEMENT SY 30 $44.00 $1,320.00 102 6" CONCRETE PEDESTRIAN RAMP SY 5 $43.00 $215,00 104 TRUNCATED DOME PANEL SF 12 $32.00 $384.00 106 TOPSOIL BORROW (LV) CY 80 $2.00 $160.00 107 SODDING, LAWN TYPE SY 800 $2.65 12,120.00 SUBTOTAL PART 1 $46,314,20 PART 2 . MILL ROAD SERVICES SOUTH OF NEW WATER MAIN: 49 1" CORPORATION STOP WITH 8" SADDLE EA 12 $300.00 $3,600.00 50 1" CURB STOP AND BOX EA 12 $300.00 $3,600.00 51 1" WATER SERVICE - MAIN TO CURB STOP LF 100 $14.00 $1,400.00 51 I" WATER SERVICE DIREaJONAL DRILLED - MAIN TO CUR8 STOP LF 282 $22.00 $6,204,00 144 TOPSOIL BORROW (LV) CY 25 $10,00 $250,00 145 SODDING, LAWN TYPE SY 200 $2.65 $530.00 SUBTOTAL PART 2 115,584,00 SUBTOTAL PART 1 $46,314.20 SUBTOTAl PART 2 $15,584.00 TOTAL $61,898,20 CO Cost Estimate.xls ST.'