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HomeMy WebLinkAbout2009-03-11 CC - ApprovedCITY OF CENTERVILLE CITY COUNCIL MEETING March 11, 2009 6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled meeting on March 11, 2009, at City Hall, 1880 Main Street. PRESENT: Mayor Mary Capra Council Member Linda Broussard Vickers Council Member Ben Fehrenbacher O O Council Member Tom Lee Council Member Jeff Paar O ABSENT: None. STAFF: City Administrator Dallas Larson City Attorney Kurt Glaser City Engineer Mark Statz L CALL TO ORDER Mayor Capra called the March 11, 2009, City Council meeting to order at 6:30 p.m. II. PUBLIC HEARING(S) None. III. APPROVAL OF AGENDA Mayor Capra made the following additions/changes to the agenda: VIII. New Business, added: Item 4: Rick Carlson, Hunter's Crossing Third Edition, Reduction in Letter of Credit. VIII. New Business Item 5, added: Grant Application PFA Funding -Green Project. Motion by Council Member Paar, seconded by Council Member Broussard Vickers, to approve the agenda as amended. All in favor. Motion carried unanimously. IV. APPROVAL OF COUNCIL MINUTES 1. February 25, 2009 Council Meeting Minutes Mayor Capra requested the following changes: City of Centerville Council Meeting Minutes March 11, 2009 On page 3 of 8, VIII. New Business Item 1, sentence 1: change the word "affected" to "objecting." On page 7 of 8, IX Announcements Item 3, sentence 2: change $75,000 to $25,000. Motion by Council Member Lee, seconded by Council Member Broussard Vickers, to approve the February 25, 2009 Council Meeting Minutes as amended. Motion carried (3/0/2) Council Members Fehrenbacher and Paar abstained. 2. March 4, 2009 Council Work Session Meeting Minutes Mayor Capra requested the following changes: Councilmember Broussard Vickers was not in attendance at the March 4, 2009 meeting. Motion by Council Member Fehrenbacher, seconded by Council Member Paar, to approve the March 4, 2009 Council Work Session Meeting Minutes as amended. Motion carried (4/0/1). Council Member Broussard Vickers abstained. V. CONSENT AGENDA 1. City of Centerville February 26, 2009 through March 11, 2009 Claims (Check #24187-24207) 2. Centennial Fire District Claims through March 2, 2009 3. Parks & Recreation Committee Recommendation to Expend Funds to Participate in the YMCA Park Play Days -Not to Exceed $1,200 City Attorney Glaser pointed out that two checks were missing. City Administrator Larson replied that these are payroll check numbers 008919 and 008920. Motion by Council Member Broussard Vickers, seconded by Council Member Fehrenbacher, to approve the Consent Agenda as presented. All in favor. Motion carried unanimously. VL AWARDS/PRESENTATIONS/APPEARANCES Sgt. Aldridge, Centennial Lakes Police Department, provide information on community events, fire incident response training, open water rescue training, and Police Department tours with scout groups. He reported that there was only one theft over the past month, which occurred at the school. Sgt. Aldridge reported a known drug house was shut down. A sample of the "Check your Garage Door" stickers was shown. Sgt. Aldridge read a thank you note written to Officer Angie Kruyer from a citizen whose husband was deployed to Iraq, expressing gratitude for their extra attention during his deployment. Page 2 of 6 City of Centerville Council Meeting Minutes March 11, 2009 Sgt. Aldridge reported on department events include hiring three new reserve officers, bringing the total to nine. He stated that the Anoka County DUI Task Force is hosting an appreciation dinner for the reserve officers. He mentioned that one CSO was recently deployed to Iraq. VII. OLD BUSINESS 1. Parks & Recreation Committee's Opposition to Alternate Location of Drainage Pond at Laurie LaMotte Memorial Park City Engineer Statz reported that he attended the last Parks and Recreation Committee meeting, where the location of the storm water pond for the downtown area was discussed. He stated that the recommendation is to locate this pond in the SW corner; however, the Committee did not want to give up this prime area for the storm water pond. He explained that other alternatives would be considered in cooperation with Anoka County Park District. Councilmember Lee explained the concerns with the SW area as the site for the storm water pond included its close proximity to other attractions in the park and some safety concerns. He reported that the Parks and Recreation Committee recommended the SE corner as the site for the storm water pond. VIII. NEW BUSINESS 1. Consideration of Public Works Director's Recommendation for 2009 Lawn Maintenance & Upcomin.~ Years City Administrator Larson stated that the lawn maintenance agreement would be for one year with an option to extend it for an additional two years. He reported the cost could vary based on the number of mowings required. He explained that mowing is generally done once per week. Mayor Capra stated that Valley Creek is under new ownership. Motion by Council Member Lee, seconded by Council Member Paar, to approve the Public Works Director's Recommendation to contract with Valley Creek for the 2009 Lawn Maintenance for 23 weeks, not to exceed $13,662. All in favor. Motion carried unanimously. 2. Consideration of Request for Raffle Permit by St. Genevieve's Catholic Church for the Third Annual Golden Boys Benefit - Sunda, July 26, 2009 Motion by Council Member Fehrenbacher, seconded by Council Member Broussard Vickers, to approve the Raffle Permit by St. Genevieve's Catholic Church for the Third Annual Golden Boys Benefit on Sunday, July 26, 2009. All in favor. Motion carried unanimously. Page 3 of 6 City of Centerville Council Meeting Minutes March 11, 2009 3. Consideration of Request for Proposals -Financial Consultant Services -Block 8 Development City Administrator Larson explained this involves the bond issue for the 2009 Street Project and assisting the City with TIF for the Downtown Redevelopment area and the acquisition of property in Block 8. Motion by Council Member Paar, seconded by Council Member Fehrenbacher, to approve the Request for Proposals, Financial Consultant Services, Block 8 Development. All in favor. Motion carried unanimously. 4. Rick Carlson, Hunter's Crossing Third Addition, Letter of Credit Reduction. City Administrator Larson distributed information on the request from Rick Carlson, Hunter's Crossing Third Addition developer, who has requested a letter of credit reduction. He stated that Mr. Carlson is suggesting that much of the work is done and the amount should be $295,000. City Administrator Larson stated that this looks reasonable and commented there is nothing of concern outstanding. Councilmember Paar commented that he wanted to be guaranteed that the City is 100 covered. City Administrator Larson explained how fees are collected, specifically item j on the request. City Engineer Statz commented that in his experience this is conservative. Motion by Council Member Broussard Vickers, seconded by Council Member Paar, to approve the reduction in the Letter of Credit to $300,000 per the recommendation of City staff. All in favor. Motion carried unanimously. 5. Request to Pursue PFA Funding -Green Project Reserve City Engineer Statz provided a summary of the PFA funding, Green Project Reserve, submittal process. He further explained the project tasks and the costs associated with two projects, the Downtown Area drainage system and the 2009 Street Project. He requested that Council gives approval to pursue potential funding under this program. Mayor Capra stated that it would be prudent to first move forward with the 2009 Street project. Councilmember Paar agreed with Mayor Capra. He commented that the potential for $400,000 (($300,000 Loan and $100,000 Grants) is significant. He stated that there could be other grants and money available from the stimulus package. Page 4 of 6 City of Centerville Council Meeting Minutes March 11, 2009 City Engineer Statz commented that applications are out for additional grants; however, he is not hopeful that they would be awarded. Discussion ensued. Motion by Council Member Lee, seconded by Council Member Paar, to first complete the 2009 Street Proiect in the amount of $5,400 and to approve the request to move forward with the PFA. All in favor. Motion carried unanimously. The consensus was to consider at the next meeting, authorizing the work to apply for PFA funding for the Downtown Area drainage system. 6. Mr. Ken Toltzman, City Assessor Mr. Toltzman, City Assessor, appeared before Council to answer any questions. Mayor Capra questioned Mr. Stoltzman about the appraised value of properties and decline in valuation. She explained that the County did the 2009 assessment. Mr. Toltzman stated that he would be working on the payable 2010 property valuations and that the City Board of Review is scheduled for April 8, 2009. He explained the process for the tax statements payable for 2009. He stated that the notice of new market values for payable 2010 would be mailed by Anoka County very soon. That notice will include his phone number and the date of the City Board of Review. He commented that he would take calls on any questions. He explained that 25% of the properties in the City are reviewed each year and that he would follow the same grid as the County. Mr. Toltzman commented that the real estate market has impacted townhomes the most with the least affected being lakeshore properties. He stated there are basically two markets: the foreclosure market; and, the normal real estate market. He explained that valuation is determined by the normal real estate market and not the foreclosure market. He explained the valuations are submitted to Anoka County for the City of Centerville. City Administrator Larson asked Mr. Toltzman if an across-the-board reduction is applied to property values of homes not in the part of the City being reviewed. Mr. Toltzman replied that was correct. IX. ANNOUNCEMENTS/UPDATES 1. City Administrator, Dallas Larson City Administrator Larson reported on Main Street Bank and City deposits. He explained the City's deposits are protected by collateral pledged by the bank and monitored on a Page 5 of 6 City of Centerville Council Meeting Minutes March 11, 2009 monthly basis. He commented that they have protection of at least a 110% of City Deposits in place. Mayor Capra reported that the Centennial Lakes Governing Board accepted a reduction of 5% to the 2009 Budget, based on the criteria listed by the Chief of Police. She stated that the main cost savings is in not hiring the additional 17th police officer. City Engineer Statz updated Council on the pond dredging. He stated that the weather turned warm, which made it impossible to continue. Due to road restrictions the equipment had to be moved out and cannot be brought back in until those restrictions are lifted. He reported that the project would begin again in January 2010 or sooner if the weather is cold enough. Councilmember Fehrenbacher reported on the Planning & Zoning meeting he attended. Councilmember Lee reported on the Parks and Recreation Committee meeting. He commented that they are still looking for volunteers for the run and parade in 2009. Mayor Capra noted the US Census is looking for workers in Anoka County. X. CLOSED EXECUTIVE SESSION - (PENDING LITIGATION - 2009 STREET PROJECT) At 7:40 p.m., Mayor Capra recessed the Regular Meeting to Closed Executive Session to discuss pending litigation related to the 2009 Street Project. The meeting was reopened to the public at 7:50 p.m. Mayor Capra reported that the only business considered during the closed session was the discussion with the City Attorney of issues regarding litigation that may result from the adoption of special assessments for the 2009 Street Improvement Project. XL ADJOURNMENT A motion was made by Council member Paar that the meeting be adjourned. Motion seconded by Council member Lee, all present voted in favor. Motion passed unanimously. Mayor Capra adjourned the March 11, 2009, City Council Meeting at 7:52 p.m. Transcribed by: Dianna Wise, Recording Secretary Timesaver Off Site Secretarial, Inc. Page 6 of 6