HomeMy WebLinkAbout2009-04-08 CC Agenda w/Handouts - Set Agenda
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CITY OF CENTERVILLE BOARD
OF APPEAL &
EQUALIZATION/CITY COUNCIL
CLOSED SESSION MEETING
AGENDA
CITY OF CENTERVILLE
BOARD OF EQUALIZATION
HEARING (6:30 p.m.) **Please
Sign Up to Speak**
Wednesday, April 8, 2009
6:30 p.m.
OPEN FORUM 6:30 p.m.: An opportunity for members of the public to address the City Council on items not on
the current agenda. Items requiring Council action may be deferred to staff or Boards and Commissions for
research and future Council Agendas if appropriate. You will be limited to two (2) minutes and we ask that you
conduct yourself in a professional, courteous manner, and refrain from the use of profanity. Failure to abide by this
policy may result in the loss of your privilege to speak. Persons wishing to speak will be required to complete a
sign-up sheet and give it to the Mayor or a Staff person by 6:15 p.m.
I. CALL TO ORDER (shortly following Equalization Hearing)
1. Roll Call
II. PUBLIC HEARING(S)
III. APPROVAL OF AGENDA
IV. APPROVAL OF MINUTES
1. March 31, 2009 Council Meeting Minutes - Will Forward Via E-Mail
~ CONSENT AGENDA
1. City of Centerville April 1, 2009 through April 8, 2009 Claims (Check
#8921,8922 & Check #24256-24265) (Page 1 & Page la 24266-24281-
VOIDED CHECKS 24053 & 23691)
2. Centennial Soccer Club's Use of the Soccer Field at Laurie LaMotte
Memorial Park for 2009 (page 2)
VI. A W ARDSIPRESENTATIONS/APPEARANCES
VII. OLD BUSINESS
VIII. NEW BUSINESS
1. Res. #09-0XX - Calling for a Public Hearing for Special Assessments for
Backage Road - Will Forward Via E-Mail (PAGE 3)
2. Anoka County Work Orders
a. #7, On CSAH 14 From 1-35W to 1-35E - $790 (pAGE 4)
b. #13, On CSAH 14 From 1-35W to 1-35E - $10,981.92 (PAGE 5)
IX. ANNOUNCEMENTSIUPDATES
1. City Administrator, Dallas Larson
X. CLOSED SESSION TO CONSIDER PROPERTY PURCHASEINEGOTIATION
BLOCK8,CENTERVILLE
Xl. ADJOURNMENT
"REMINDERS"
Centerville Lion's Proposed Annual Easter Egg Hunt- April II or April 12, 2009, II :00 a.m.
to 12:00 (noon) Laurie LaMotte Memorial Park
Police/Community Meeting - April 14,2009,7:00 p.m.- St. Genevieve's Community Parish
(Problem Oriented Polieing/P.O.P)
Senior Property Tax Help - April 17, 2009, 9:30 - II :30 a.m. - City Hall
Earth Day - Local Parks Clean Up (Meet @ City Hall 9:00 a.m.) & Wargo Nature Center
(Service Project 9;30 a.m. to II :30 a.m. RSVP Needed & Family Earth Day Celebration I ;00 to
3:30 p.m.) - April 18,2009
CERT Training Begins - April 22, 2009 - GET THE WORD OUT'
City Council Meeting - April 22, 2009, 6:30 p.m. Council Chambers
Well Water Wise Week - May 4-9, 2009 - Kit Available from City Hall Drop Off Sample
w/Payment May 7, 2009 before 3:00 p.m. (Water Sample Should Be Taken Same Day)
Planning & Zoning Commission Meeting - May 5, 2009, 6:30 p.m. Council Chambers
Parks & Recreation Committee Meeting - May 6, 2009, 6:30 p.m. Council Chambers
Garage Sale Days & Cleanup Day - May 8 & 9, 2009 - Registration rom1 on Web
Utility Bills Due - May 15, 2009
CITY OF CENTERVILLE
CITY COUNCIL MEETING
March 31, 2009
Pursuant to due call and notice thereof, the City of Centerville held its regularly scheduled meeting
on March 31, 2009, at 6:30 p.m.
PRESENT: Mayor Mary Capra
Council Member Linda Broussard Vickers @}
Council Member Tom Lee nil%) 0
Council Member Ben Fehrenbacher /JJ If. tJj)fOlJl@lYlS5
Council Member JeffPaar []!l@U fiJlPlF
STAFF: City Administrator Dallas Larson
City Attorney Kurt Glaser
City Engineer Mark Statz
I. CALL TO ORDER
Mayor Capra called the March 31, 2009, City Council Meeting to order at 6:30 p.m.
II. PUBLIC HEARING
None
III. APPROVAL OF AGENDA
Mayor Capra made the following additions/changes to the Agenda:
V. Consent Agenda: added: Item 8 Pay Request #1, Dresel Contracting (2009) Pond
Dredging w/Change Order #1 - $9,943.65
V. Consent Agenda, Item 1, added: (Check #24252-24254) Ck #24240 Voided (Page 8a)
Removed: X. Closed Executive Session
Motion bv Council Member Paar. seconded bv Council Member Broussard Vickers. to
approve the March 31. 2009. Aeenda as amended. All in favor. Motion carried
unanimouslv.
IV. APPROVAL OF MINUTES
1. March II. 2009. City Council Meeting Minutes (Pages 1-5)
Councilmember Fehrenbacher made the following changes:
Page I of 10
City of Centerville
City Council Meeting
March 31. 2009
The page numbering was changed to read: Page 2 of 6, Page 3 of 6, Page 4 of 6, Page 5 of 6
and Page 6 of 6.
On Page 2, the second to the last paragraph, second sentence, was changed to read: "He
reported that there was only one theft over the past month..."
On Page 4, the third to the last paragraph, last sentence, added the word "gives" in between
"Council" and "approval."
City Engineer Statz made the following change:
On Page 4, the second sentence in the last paragraph was changed to read: "... potential for
$400,000 ($300,000 Loan and $100,000 Grants) is significant."
Councilmember Broussard Vickers made the following change:
On Page 6, the second to the last paragraph in Item 6 was changed to read: "...if an across-
the-board reduction is applied."
Motion bv Council Member Lee. seconded bv Council Member Paar. to approve the
March 11. 2009. City Council Meetinl!: Minutes as amended. All in favor. Motion
carried unanimouslv.
2. March 24. 2009 Special Council Meeting Minutes (pages 6-7)
Councilmember Fehrenbacher made the following change:
On Page I of the Minutes, after the last sentence in the last paragraph of Item I, added the
sentence: "Staff will meet with property owners in advance to discuss any tree removal.
Motion bv Council Member Fehrenbacher. seconded bv Council Member Paar. to
approve the March 24. 2009. Special Council Meetinl!: Minutes as amended. All in
favor. Motion carried unanimouslv.
V. CONSENT AGENDA
1. City of Centerville March 12. 2009. through March 31. 2009. Claims (Check
#24209-24251 ** Note: Ck #24208 reolaced Ck #24084** (Check #24252-24254)
Ck #24240 Voided
2. Centennial Lakes Police Department Claims through March 12.2009
3. Centennial Fire District Claims through March 2. 2009
4. Encroachment Al!:feement - Mr. & Mrs. Spivak. 7050 Eagle Trail (Shed in
DrainagelUtilitv Easement)
5. Special Event Application. Lion's Annual Easter El!:g Hunt @ Laurie LaMotte
Memorial Park (April II or Tentative Date April 12. 2009: 11:00 a.m. to 12:00 noon
6. Raflle Permit ReQuest. Lion's Fete des Lacs
7. Special Event Application. Cub Scout Rocket Launch @ Laurie LaMotte Memorial
Park (June 6. 2009: 10:00 am. To 2:00 p.m.)
Page 2 of 10
City of Centerville
City Council Meeting
March 31, 2009
Councilmember Lee requested that Item 8 be pulled for discussion.
With regard to item 7, Mayor Capra pointed out that the City waives fees for the non-profit
organizations.
Motion bv Council Member Broussard Vickers. seconded bv Council Member PaRr. to
aoorove Items 1-7 of the Consent Agenda as Dresented. All in favor. Motion carried
unanimouslv.
8. Pay ReQuest #1. Dresel Contracting (2009) Pond Dredging w/Change Order #1 -
$9.943.65
Councilmember Lee stated that Public Works Director Palzer suggested that the City go 150
feet farther north. The 227 feet mentioned is half of the northerly pond.
Councilmember Fehrenbacher inquired whether the City is still within the original budget.
City Engineer Statz replied it was, except for the Change Order.
City Administrator Larson stated that this was quite fair for the City in that it commits the
contractor to do the work next winter at the same prices.
Motion bv Council Member Lee. seconded bv Council Member Broussard Vickers. to
aDorove Item 8 of the Consent Agenda as oresented. All in favor. Motion carried
unanimouslv.
VI. A W ARDSIPRESENTATlONS/APPEARANCES
1. Mr. Jeff Gerdesmeier. Centerville Lion's - Reauest for 2009 Funding (Fete des Lacs
Celebration)
Mr. Gerdesmeier appeared to request $16,100 for the Fete des Lacs Celebration. He stated
that a breakdown of that amount is outlined on the top of Page 2 on the handout that is in the
Councilmembers' packets. He also requested approval of the permit application and a
special events permit for the Easter Egg Hunt.
Councilmember Lee stated that the City Council already approved the Permit and the
Special Events Permit in the Consent Agenda. He stated that he would like to direct
$15,000 toward the Festival.
Mr. Gerdesmeier explained that he was requesting $1,100 above that because of cost
increases, a bigger tent, and other unplanned for expenses.
Mayor Capra stated that the additional $1,100 would have to be discussed with the Staff.
Councilmember Paar stated that the Council wants to support the Celebration as much as
they can. He stated that he understands there are a lot more free items now as well. He
stated that he would like to get the budgeted money approved.
Page 3 of 10
City ofCenterville
City Council Meeting
March 31. 2009
Councilmember Fehrenbacher stated that he is hesitant about increasing the amount above
that which is budgeted. He would be interested to hear the Staff s recommendations.
Councilmember Paar stated that last year the number was not split, because they did not
have the parade.
Councilmember Broussard Vickers stated that the City is struggling a lot this year because
of its tight budget and the shortfall. She stated that she would vote against it this year,
including the budgeted amount.
Mayor Capra stated that the City will be working on the 2010 budget. She stated that she
would like to make Mr. Gerdesmeier aware that they may not be able to offer the same
dollar amount in 2010.
Motion bv Council Member Lee. seconded bv Council Member Paar. to aDDrove the
Centerville Lions' reouest for 2009 Fundinl! (Fete des Lacs Celebration). in the amount
of $15,000. Motion carried (4/1). Council Member Broussard Vickers oDDosed.
2. Mr. Dale Tranter. Bonestroo 2008 Performance Review
Mr. Tranter appeared in connection with his Annual Review. He stated that he has been
pleased to be able to work with Centerville and appreciates its faith in Bonestroo. He added
that he would be happy to entertain any questions and good - or bad - comments. He stated
that he would like any possible bad comments also, as that would give them an opportunity
to improve.
Councilmember Lee stated that he reviewed the worksheets for the internal review and some
things are missing. He stated that the City paid a premium to have the work in the park
completed by August 2007; however, it still hasn't been completed. In addition, regarding
the additional fees requested for CSAH 14 last summer when, because of the storms, the
City Staff was not available, the City would have liked to have been more informed.
Councilmember Lee stated that City Engineer Statz has earned fairly high ratings on the
Review Sheet.
Mr. Tranter replied that, regarding the park, they are still working to get it done. If the
plants are not functioning when they come up, they will replace them. He agreed that they
did not perform as well as they could have. However, he hopes the Council will agree that,
after that, they stepped up and did what was best for the City.
Mr. Tranter replied that having to request the additional amount was also their fault. They
failed to be as communicative as they should have been. He stated that they will endeavor
to be more proactive in the future to let the City know what is going on.
Mayor Capra stated that the citizens gave Bonestroo high marks and felt they were very
polite and professional.
Page 4 of 10
City of Centervi1le
City Council Meeting
March 31, 2009
Councilmember Paar stated that he believes the City and Bonestroo have hashed out any
negatives. He added that most people do not see how much City Engineer Statz does
outside, working with the people. It goes unnoticed. He stated that it is how you correct
mistakes and move on. He stated that he believes communication on projects will now be
better. He added that the City has discussed doing another checklist with Parks and
Recreation.
Mr. Tranter stated that Bonestroo is prepared to move ahead and renegotiate their contract
with the City. In a discussion with City Administrator Larson, he agreed to keep fees the
same for the next year. He requested that, if there are any additional problems, the City call
him or City Engineer Statz directly.
In closing, Mr. Tranter stated that Bonestroo really appreciates Centerville's support and
loyalty, and they will work hard to live up to it.
VII. OLD BUSINESS
I. Bonestroo's Submission for Grant Funding from Public Facilities Authority (PF A)
for "Green" Elements Associated with the Downtown Drainage System (Tabled
from Previous Meeting)
City Engineer Statz stated that this was very complicated. The City has two projects: 1
street project; and, another is out for bid. He stated that recently they learned that "green
money" will first be doled out to people on the 2009 (PPL) Project Priority List and then to
the (IUP) Intended Use Plan, and you cannot get on it unless you applied last March. Since
no one applied for "green money" back then, $3.9 million in "green money" is available.
What is left will be allocated for 2010. Bonestroo put Centerville's name in the hat for
2010. Applications have already been closed for the PPL. In August 2009, they will close
applications for the 2009 IUP. The City may have to take a gamble early on, in order to be
considered for the 2010 green money.
City Engineer Statz inquired whether, if they continue with the street project, they would get
in the game for the downtown storm water work. He inquired whether they want to spend
$5,000 to get into that. He stated that it is a stronger case for "green money," but there is no
guarantee the City would get the $130,000.
City Engineer Statz stated that the storm solution plan has to be done, and a Public Hearing
has to be held by April 6; however, they could get an extension to have it done by August.
Councilmember Fehrenbacher inquired whether they have decided yet on where the pond
will be. City Engineer Statz stated that the fall-back plan will be in the southeast comer of
LaMotte Park, however other options are still being looked at.
City Engineer Statz stated that, on the street project, they are ahead of the game. He added
that they do not have to have the plans fmalized to make an application for "green money."
Discussion ensued.
Page 5 of 10
City of Centerville
City Council Meeting
March 31, 2009
Councilmember Paar inquired as to what the odds are for the City. City Engineer Statz
replied that there is a good chance there will be left over money.
Councilmember Broussard Vickers inquired whether they would get priority if they got in
on 2010 early. City Engineer Statz replied that he will look at list and see how many people
are in the pool.
Mayor Capra inquired whether they would need a separate motion to post a Public Hearing.
City Administrator Larson replied yes and, if they have it the second meeting in April, they
will have time to do what needs to be done.
City Engineer Statz stated that, by the second meeting in April, they should have bids in
hand.
Motion bv Council Member Fehrenbacher. seconded bv Council Member Lee. to
approve $1.500 to pay Bonestroo to work on the "!!:reen" elements associated with the
Downtown Draina!!:e System. Motion carried unanimously.
Motion bv Council Member Lee. seconded bv Council Member Broussard Vickers. to
schedule a Public Rearin!!: on Mav 13.2009. for PFA fundin!!: for the street proiects
and schedule the Public Rearin!!: on Mav 13. 2009. for downtown PFA !undin!!:. Motion
carried unanimously.
VIII. NEW BUSINESS
1. 2009 Fete des Lacs Funding
This item was discussed and approved under N. A wardslPresentationsl Appearances, Item 1.
2. Parking Restrictions on Mill Road & Peltier Lake Drive
Councilmember Fehrenbacher stated that he would not want a decision made at the current
meeting because first the Council needs good input. He stated that he drives Mill Road
every day and if you are driving at dawn or dusk, it does not feel safe for the children
because the roads are less than 33 feet across. He suggested that maybe the answer is
parking ouly on one side of the street.
Mayor Capra stated that, in the past, they asked the Police Department to take a look at the
situation and give their opinion.
Discussion ensued.
Councilmember Broussard Vickers suggested signs indicating: "No Parking 7 a.m. - 10
p.m. and 3 p.m. - 6 p.m." would make it safer for the children.
Mayor Capra requested that City Administrator Larson get an opinion from Sgt. Aldridge.
She also requested that he ask Sgt. Aldridge if there are any other areas that are a hazardous.
Page 6 of 10
City of Centerville
City Council Meeting
March 31. 2009
Councilmember Paar stated that Centerville is a huge Garage Sale community in the summer
and he believes parking on only one side of the street would be a better solution.
Councilmember Lee stated that the Council should look into this further.
Councilmember Broussard Vickers suggested that the Council could have a Neighborhood
Meeting after they receive the police input.
3. Ootional Water Shut Off Valve Insurance for Homeowners Offered Through the City
Councilmember Fehrenbacher noted that the city recently clarified by an Ordinance that it is
the homeowner's responsibility to maintain the curb shutoff. He inquired whether the City
could offer an insurance policy to the citizens.
CounciImember Broussard Vickers suggested that the citizens could buy a monthly service
plan. She stated the City has to be sure the work is done properly and know the cost. She
added that if the City did not make it voluntary, they could figure out a cost and make it the
City's responsibility to charge the citizens for it but it would have to be an amount that
makes sense.
City Administrator Larson stated that the insurance could turn out to be pretty expensive, so
$3,500 would not be out of line.
Councilmember Fehrenbacher stated that he sees an advantage in making it mandatory.
CounciImember Paar stated that if it would amount to only $IO/year, he would defmitely
agree to it.
4. Lift Station #1 - Grinder Pumus Replacement
City Administrator Larson stated that, along County Road 14, on the Centerville Lake side,
there have been a lot of problems with the grinder pumps. The City spent $7-8,000 on
repairs in the last year. The current pump was put in about 8 years ago. Public Works
Director Palzer suggested using a different type of pump.
City Engineer Statz stated that a lot of lift stations utilize this suggested kind of pump. He
added that this would replace the grinder pump.
Councilmember Broussard Vickers inquired as to why the City would not then have the
same problem it had before, when it had this type of pump.
Councilmember Paar stated that he would like to see this taken care of quickly and would
like to have Public Works Director Palzer discuss his reasoning.
Motion bv Council Member Broussard Vickers. seconded bv Council Member Paar. to
anDrove the chanl!:e in DumDS. Der Public Works Director Palzer's recommendation.
after his discussions with City Administrator Larson. Motion carried (4/1) Council
Member Lee oDDosed.
Page 7 of 10
City of Centerville
City Council Meeting
March 31, 2009
5. Res. #09-006 - Authorizing Submission of Application for ARRA Transportation
Enhancement Grant
City Administrator Larson stated that there are Federal stimulus grant dollars available for
the trails. The City trail project was previously approved for about 75% funding, but staff
would like to submit the project for ARRA funding for the local construction share as well.
The application is due April 3, 2009.
Motion bv Council Member Fehrenbacher. seconded bv Council Member Paar. to
adoot resolution 09-006 authorizin2 submission of an aoplication for an ARRA
Transoortation Enhancement Grant. Motion carried unanimouslv.
6. Parks and Recreations Committee - Parade Budget Reauest
Councilmember Lee stated that the Parks and Recreation Committee would like formal
approval on their parade budget.
Motion bv Council Member Fehrenbacher. seconded bv Council Member Paar. to
aoorove the parade bud2et reQuest of $6000 for the parade and aoorove use of the Citv
1020. Motion carried (4/1) Council Member Broussard Vickers oooosed.
IX. ANNOUNCEMENTSIVPDATES
1. Citv Administrator. Dallas Larson
a. Screening/Hiring Process - Finance Director Position
City Administrator Larson stated that the job posting has been out for some time, and
it will close April 7, 2009. He stated that the Council needs to discuss who will
participate in the interviews.
Mayor Capra inquired whether the Council would want to follow the same process
used previously.
Councilmember Paar stated that he would like to participate in the interviews.
Councilmember Fehrenbacher stated that he would also like to participate in the
interviews.
Mayor Capra and Councilmember Broussard Vickers both stated that they are fine
either way. However, Councilmember Broussard Vickers stated that she would like
to participate in the 100-point scoring process.
City Administrator Larson suggested that they could do a two-step process in order
to keep the time frame shorter for Councilmembers.
Page 8 ofl 0
City of Centerville
City Council Meeting
March 31, 2009
City Administrator Larson stated that the supplemental questionnaire and point sheet
would be emailed to the Councilmembers so they can see how that works. He added
that they can finalize the procedure at the next meeting.
Councilmember Paar inquired whether, if they get down to eight applicants, they
could interview four after one Council Meeting and the other four candidates after
the next Council Meeting.
Mayor Capra stated that she would prefer that they are all done on one Saturday.
She added that this would be discussed again at the April 8, 2008 Council Meeting.
b. Finance RFP's (uodate)
City Administrator Larson stated that he would give the Councilmembers the
applications that were received before they left the Council Meeting. He stated that
none were as complete as he had hoped. He added that there is no rush at this point,
and it will be on the next Agenda.
City Administrator Larson stated that, regarding selecting a consultant for the Bond,
any would be qualified to do bond work.
City Administrator Larson stated that Anoka County has finally got the deeds ready
for the surplus parcels that Centerville asked for in the Joint Powers Agreement. The
net cost for City is about $153,000. He added that the County will have those
approved by the Public Works Commission by the week of April 6, 2009.
2. Local Board of Anneal & Eaualization Training - Mavor Canra
Mayor Capra reported that three Councilmembers have been certified by Minnestota
Department of revenue to serve on a local Board of Appeal & Equalization. Those
Councilmembers are: Councilmember Paar, Councilmember Fehrenbacher, and herself. She
then gave the Council a brief overview of what the Board can and can not do.
Mayor Capra stated that the hearing process will change a little. She stated that City
Administrator Larson will give out sheets that are numbered, so the Councilmembers can
take notes. This is scheduled for April 8. She added that she has already received calls from
citizens who are upset about their property values being lowered.
Mayor Capra stated that they will hear testimony, recess, and then come back with a
response.
3. Lawsuit Regarding the 2009 Street Proiect
City Attorney Glaser stated that the only lawsuit against the City regarding the 2009 Street
Project was rejected by the Court.
X. ADJOURNMENT
Page 9 oflO
City of Ceoterville
City Council Meeting
March 31, 2009
Motion by Council Member Broussard Vickers. seconded bv Council Member
Fehrenbacher. to adiourn the March 31. 2009. City Council Meetinl!. All in favor.
Motion carried unanimouslv.
Mayor Capra adjourned the March 31, 2009, City Council Meeting at 8:15 p.m.
Transcribed by:
Bonita Kaska, Recording Secretary
TimeSaver OjfSite Secretarial, Inc
Page 100fl0
CITY OF CENTERVILLE
tervi[{e
*Check Summary Register@
fE..~..ta{j(isfil!d' .1857
Name
Check Date
10100 MAIN STREET BANK
Paid Chk# 024266 BONESTROO, ROSENE, ANDERL 4/812009
Paid Chk# 024267 CENTER POINT ENERGY MINNE 4/812009
Paid Chk# 024268 CHAiN OF LAKES YMCA 4/8/2009
Paid Chk# 024269 CONNEXUS ENERGY 4/8/2009
Paid Chk# 024270 GOPHER STATE ONE CALL INC 4/812009
Paid Chk# 024271 INSTRUMENTAL RESEARCH INC 4/812009
Paid Chk# 024272 KJOLHAUG ENVIRONMENTAL S 4/8/2009
Paid Chk# 024273 LEAGUE OF MN CITIES 4/812009
Paid Chk# 024274 MARATHON ASHLAND 4/812009
Paid Chk# 024275 MN DEPT OF LABOR & INDUSTR 4/8/2009
Paid Chk# 024276 OTTER LAKE ANIMAL CARE CEN 4/812009
Paid Chk# 024277 PC SOLUTIONS, INC. 4/812009
Paid Chk# 024278 SAVAGE CONTROLS 4/8/2009
Paid Chk# 024279 TIME SAVER 4/8/2009
Paid Chk# 024280 US BANK CORPORATE TRUST S 4/8/2009
Paid Chk# 024281 USA BLUE BOOK 4/8/2009
Paid Chk# 500407E BI-WEEKL Y ACH 4/212009
Total Checks
APRIL 2009
Check Ami
04/08/094:05 PM
Page 1
UPDATE
$92,745.31 GENERAL - SERV THRU 3-14-09
$716.24 2085 W CEDAR ST - SERV THRU 3-
$1,000.00 REPLACEMENT CK #23691 - PARK P
$922.27 STREET LIGHTS - 395653-219678
$34.80 MARCH 09 SERV
$38.00 MARCH 2009 WATER TEST
$647.50 2oo~067 CENTERVILLE IND PARK
$220.00 2009 EXPERIENCED OFFICiAL CONF
$455.87 FUEL - THRU 3-27-09
$10.00 7087 20TH AVE - BOILER & PRESS
$135.41 ANIMAL CARE - APRIL 2009
$4,400.00 PREPAID TECH. SERVICE AGREEMEN
$1,043.60 ON SITE SERVo 3-23-09 & 3-10-0
$157.50 3-11-09 COUNCIL MEETING
$431.25 #801985400 - GO IMPR. BONDS 20
$681.30 SUPPLIES
--.---!14,716.89
$118,355.94
NOTE: CHECK # 24053 - LEAGUE OF MN CITIES - DATED 1-14-09
CHECK # 23691 - CHAIN OF LATE YMCA - DATED 9-24-08
HAVE BEEN VOIDED.
ICL
STATE OF MINNESOTA
COUNTY OF ANOKA
CITY OF CENTERVlLLE
RESOLUTION #09-0_
A RESOLUTION DECLARING COST TO BE ASSESSED AND ORDERING
PREPARATION OF PROPOSED ASSESSMENT AND CALLING FORA
PUBLIC HEARING ON 21" A VENUEIBACKAGE ROAD IMPROVEMENT
WHEREAS, bids have been received, and costs have been determined for the improvement of 2151
Avenue from a point approximately 600 feet south of Main Street to a point approximately 1,400 feet
south of Main Street and continuing on a new unnamed street parallel to Main Street westerly to 20th
Avenue, by installation of watermain, sanitary sewer, street pavement, curb, storm sewer and related
drainage improvements, and
WHEREAS, the contract price for the improvement is $1,163,526 and the expenses to be incurred in
the making of such improvement amount to $816,847 so that the total cost of the improvement will be
$1,980,373.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF CENTERVlLLE,
MINNESOTA:
I. By Joint Powers Agreement, the City of Lino Lakes has paid $153,500.
2. The portion of the cost of such improvement to be paid by the city is hereby declared to be $35,509
and the portion to be assessed against benefiting property is declared to be $1,791,364
3. The City Administrator, with the assistance of the consulting engineer shall forthwith calculate the
proper amount to be specially assessed for such improvement against every assessable lot, piece or
parcel of land within the district affected, without regard to cash valuation, as provided by law and
in accordance with the adopted assessment policy of the City, and he shall file a copy of such
proposed assessment in his office for public inspection.
4. A hearing shall be held on the 27tl1 day of May, 2009, at City Hall, at 6:30 p.m. to pass upon the
proposed assessment and at such time and place all persons owning property affected by such
improvement will be given an opportunity to be heard with reference to such assessment.
5. The City Administrator is hereby directed to cause a notice of the hearing on the proposed
assessment to be published once in the official newspaper at least two weeks prior to the hearing
and he shall state in the notice the total cost of the improvement. He shall also cause mailed notice
to be given to the owner of each parcel described in the assessment roll not less than two weeks
prior to the hearing.
Adopted by the City Council this 25tl1 day of February, 2009.
Mary Capra, Mayor
Attest:
Teresa Bender, Clerk
/0..-
MnlDOT TP 2460-01 (2-92)
S_ of Minnesota Depertment of Transportation
Page 1 of 1
WORK ORDER
MINOR EXTRA WORK
Contractor North Pine Aaareaate. Inc.
w.o. No.
S.P. No.
F.P. No.
02-614-24
STPX 0206 (155)
7
Address 14551 Lake Drive
Forest Lake. Mn. 55025
Contract No. 2007-0586
Job Location
On CSAH 14 From 1-35W To 1-35E
In accordance with Standard Specifications 1103 and 1403, you are herebya,uthored and instructed to do the wort< described herein.
The Contractor will make modifications to the sanitary manhole at 91+14, 18' RT as directed by the
Engineer and in accordance with the City of Centerville Watermain/Forcemain Specifications contained
in the Contract Special Provisions.
Payment for this work shall be at the negotiated unit price which includes all equipment, labor and
materials required to perform the work (including Prime Contractor Allowance).
Estimate of Cost
Increase
Descriotion
Repair Sanitary Manhole
Unit
LS.
Q1y"
1
Unit Price
$790.00
Amount
$790.00
Total Increase this Work Order $790.00
Distribution: 100% Group 3,S.P. 02-614-24 (100% City of Centerville)
Received by: Issued by:
~DD.U .~A.J'E. P<i i bCl<-..4""TJ1: i,M/"
:4~
Date: 3-30-1')9
Date: t.//i /of
City of Centerville
Original to Contractor
Original to Engineer
Copy to Contract Administration
;/
MnIDOT TP 2460-01 (2-92)
_ of Min..-ota Department of TransporiBllon
Page 1 of 1
WORK ORDER
MINOR EXTRA WORK
Contractor North Pine Aaareaate. Inc.
W.O. No.
S.P. No.
F.P. No.
02-614-24
STPX 0206 (155\
13
Address 14551 Lake Drive
Forest Lake. Mn. 55025
Contract No. 2007-0586
Job Location
On CSAH 14 From 1-35W To 1-35E
In accordance with Slandard Specifications 1103 and 1403. you are hereby authored and instructed to do the work described herein.
The Contractor will relocate the existing water service curb boxes and stops at house #1744, #1742,
#1970, #1980, #1988, #1806, #1798, #1979, #1981, #1969 and #7105 to the existing Right-of-Way as
directed by the Engineer and in accordance with the City of Centerville WatermainIForcemain
Specifications contained in the Contract Special Provisions.
Payment for all equipment, labor and materials to perform this work shall be on a Force Account basis
in accordance with MNIDOT Specification 1904.
Increase
DescriDtion
Relocate Curb Box & Stop
Estimate of Cost
Unit
lS/$
~
10981.92
Unit Price
$1.00
Amount
$10,981.92
Total Increase this Work Order $10,981,92
Distribution: 100% Group 3,S.P. 02-614-24 (100% City of Centerville)
Received by: Issued by:
NnJ2..-r/1 'PiNI.. ~..m~L .IN/"
:;.~'
Date: 3- .3o-n"f
Date: '1;;/~f
City of Centerville
Original to Contractor
Original to Engineer
Copy to Contract Administration
~1)
tervi{{e
OTY OF CENTERVILLE
MONTH! Y ENGINEER'S REPORT
For April 8, 2009 City Coundl Meeting
'L't<lI~iAicd IS';
Italics = New information.
Normal = No change from last report.
1. 21st Avenue/Backage Road (000616-05143-0). The project is complete and final payment has
been made. The RCWD is requiring some additional restoration work before the Contractor is given
back their surety. The work will be completed in the Spring of 2009 when the ground is workable.
This meeting's agenda calls for the certfflcation of the assessment roll for the project.
2. Old Mill Road Improvements (000616-06147-0). We are in the process of obtaining lien waivers
and lC-134's. Once all documents are received we will recommend Project Oose Out and Acceptance.
The Contractor has contacted the City of Centerville to see If a joint check can be prepared for Final
Payment because the subcontractors will not release their lien waivers until they are paid for the work
they completed.
3. Clearwater Creek Estates (Hanzal Property) (000616-06154-0). Reseeding of the corrected
mitigation area has been completed. A skimmer structure Is to be placed at the pond outlet per RCWD
requirements. Once the seeding is established and the skimmer structure is installed, we can finalize
the project and ask RCWD to release their permit surety.
4. Hidden Spring Park (000616-07155-0). Final Payment has been made to the Contractor. The
only items remaining are the replacement of the glider bench slats and the monitoring of the plantings
in the rain garden and upper shoreline area next spring.
5. COmprehensive Plan (000616-07157-0). Met Council's Community Development Committee will
review the plan on ApIi12ff'. If acceptable, they will recommend approval by the full Council on May
1:1". We do not anticipate any issues with approval. If all goes as planned, the dty can schedule its
final hearing and then adopt the plan.
Moving folWard, next steps include revisions to ordinances as required by the plan as well as other
implementation items.
6. CSAH 14 Construction Services (000616-07159-0). The County and Contractor are holding a
pre-construction meeting this week. They plan to start amstruction in the coming weeks". The aty's
public works staff will be handling the remaining project inspection work with the exception of issues
related to the e/ectriCi11 system for the lighting. We will be available to assist aty personnel as needed
at our normal hourly rates.
7. Downtown Redevelopment COmprehensive Infrastructure Plan (000616-07161-0). Pro-
Sourre Technologies has completed their limited Site Investigation Report on the contaminated soils In
the downtown area. Staff will be briefed on this report next week.
8. Creative Kids Day Care Site (000616-07164-0). The Contractor is still working on some drain tile
items that are being required by the RCWD that they have to correct.
9. TE Grant Trail Project (000616-08165-0). The Project Memorandum (PM), an environmental
document, as well as a draft set of plans have been submitted to MNDOT for their review. This
positions us well as a ''shovel readY' project. Met Coundl and MNDOT will be deciding on the
Transportation Enhancement projects to be funded with American Recovery and Reinvestment (ARRA)
money soon. If we are on the list of projects to be funded, we lXJuld begin IXJnstruction in mid-summer
alter easements are acquired. If we are not listed for funding, we will need to decide whether or not to
complete the project this year and wait for reimbursement from our original funding source or wait until
our programmed year of 2012.
The design of the project has gone well and communication with the PiIIks Committee has been
frequent and productive. The pedestrian bridge behind CIty Hall has been eliminated (this change is
still being reviewed by MNooT, but we don't foresee any issue with it). The fountain feature and other
elements of the park design are being refined and should be ready for a final review by the Parks
Committee at their regular meeting in May.
10. 2008 Downtown storm Water Improvements (000616-08167-0). CIty staff has contacted
Anoka County Parks Staff to discuss the possibility of partnering with them to construct some of the
pond facilities in their nearby park area. We have obtained the original plans for their pond and are
exploring modification altematives to accommodate our requirements under Rice Creek Watershed
District rules.
11. 2009 Pond Dredging (000616-09168-0). At the last CIty Council meeting, a change order and pay
request were approved. The project will now remain on hold until next winter.
12. 2009 Peltier Lake Drive Area Street and Utility Improvements (000616-09169-0). T17is
portion of the original street and utility project has been bid. Since that time, we have learned of the
additional requirements of the ARRA funding. We have asked the apparent low bidder to submit a draft
change order for any costs he may incur if these additional requirements were added to the job. Once
we have that draft change order in hand and can weigh the risks of spending that money versus our
chances of getting money through the ARRA, we can make a decision on award of the project. Our
goal would be to have the Council consider project award no later than ApriI2:!"'.
13. 2009 street Improvements (000616-09170-0). T17is portion of the original project indudes the
remaining streets in the project. Its bid date has been postponed to April 14", in order to
accommodate the requirements of the ARRA funding. Once bids have been received, we can evaluate
the costs of Including the ARRA requirements in the job and weigh the risks of spending that amount
versus our chances of receiving funding. Our goal would be to have the Council consider project award
no later than April2?
- End of memo -