HomeMy WebLinkAbout2009-03-31 CC - ApprovedCITY OF CENTERVILLE
CITY COUNCIL MEETING
March 31, 2009
Pursuant to due call and notice thereof, the City of Centerville held its regularly scheduled meeting
on March 31, 2009, at 6:30 p.m.
PRESENT: Mayor Mary Capra
Council Member Linda Broussard Vickers
Council Member Tom Lee a
Council Member Ben Fehrenbacher ~~~
Council Member Jeff Paar d ~ 0
a
as
STAFF: City Administrator Dallas Larson
City Attorney Kurt Glaser
City Engineer Mark Statz
L CALL TO ORDER
Mayor Capra called the March 31, 2009, City Council Meeting to order at 6:30 p.m.
IL PUBLIC HEARING
None
III. APPROVAL OF AGENDA
Mayor Capra made the following additions/changes to the Agenda:
V. Consent Agenda: added: Item 8 Pay Request #1, Dresel Contracting (2009) Pond
Dredging w/Change Order #1 - $9,943.65
V. Consent Agenda, Item 1, added: (Check #24252-24254) Ck #24240 Voided (Page 8a)
Removed: X. Closed Executive Session
Motion by Council Member Paar, seconded by Council Member Broussard Vickers, to
approve the March 31, 2009, Agenda as amended. All in favor. Motion carried
unanimously.
IV. APPROVAL OF MINUTES
1. March 11, 2009, City Council Meeting Minutes (Pa e.~ s 1-5~
Councilmember Fehrenbacher made the following changes:
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City of Centerville
City Council Meeting
March 31, 2009
The page numbering was changed to read: Page 2 of 6, Page 3 of 6, Page 4 of 6, Page 5 of 6
and Page 6 of 6.
On Page 2, the second to the last paragraph, second sentence, was changed to read: "He
reported that there was only one theft over the past month..."
On Page 4, the third to the last paragraph, last sentence, added the word "gives" in between
"Council" and "approval."
City Engineer Statz made the following change:
On Page 4, the second sentence in the last paragraph was changed to read: "...potential for
$400,000 ($300,000 Loan and $100,000 Grants) is significant."
Councilmember Broussard Vickers made the following change:
On Page 6, the second to the last paragraph in Item 6 was changed to read: "... if an across-
the-board reduction is applied."
Motion by Council Member Lee, seconded by Council Member Paar, to approve the
March 11, 2009, City Council Meeting Minutes as amended. All in favor. Motion
carried unanimously.
2. March 24, 2009 Special Council Meeting Minutes (Pages 6-7~
Councilmember Fehrenbacher made the following change:
On Page 1 of the Minutes, after the last sentence in the last paragraph of Item 1, added the
sentence: "Staff will meet with property owners in advance to discuss any tree removal."
Motion by Council Member Fehrenbacher, seconded by Council Member Paar, to
approve the March 24, 2009, Special Council Meeting Minutes as amended. All in
favor. Motion carried unanimously.
V. CONSENT AGENDA
1. City of Centerville March 12. 2009_ through March 31. 2009_ Claims (Check
#24209-24251 * * Note: Ck #24208 replaced Ck #24084* * (Check #24252-24254
Ck #24240 Voided
2. Centennial Lakes Police Department Claims through March 12, 2009
3. Centennial Fire District Claims through March 2, 2009
4. Encroachment Agreement - NIr. & Mrs. Spivak, 7050 Eagle Trail (Shed in
Draina e.~ /Utility Easement)
5. Special Event Application, Lion's Annual Easter E Hunt o Laurie LaMotte
Memorial Park (April 11 or Tentative Date April 12, 2009; 11:00 a.m. to 12:00 noon
6. Raffle Permit Request, Lion's Fete des Lacs
7. Special Event Application, Cub Scout Rocket Launch (a~ Laurie LaMotte Memorial
Park (June 6. 2009: 10:00 am. To 2:00 b.m.l
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City Council Meeting
March 31, 2009
Councilmember Lee requested that Item 8 be pulled for discussion.
With regard to item 7, Mayor Capra pointed out that the City waives fees for the non-profit
organizations.
Motion by Council Member Broussard Vickers, seconded by Council Member Paar, to
approve Items 1-7 of the Consent Agenda as presented. All in favor. Motion carried
unanimously.
8. Pay Request #1, Dresel Contractin02009) Pond Dredging w/Change Order #1 -
$9,943.65
Councilmember Lee stated that Public Works Director Palzer suggested that the City go 150
feet farther north. The 227 feet mentioned is half of the northerly pond.
Councilmember Fehrenbacher inquired whether the City is still within the original budget.
City Engineer Statz replied it was, except for the Change Order.
City Administrator Larson stated that this was quite fair for the City in that it commits the
contractor to do the work next winter at the same prices.
Motion by Council Member Lee, seconded by Council Member Broussard Vickers, to
approve Item 8 of the Consent Agenda as presented. All in favor. Motion carried
unanimously.
VL AWARDS/PRESENTATIONS/APPEARANCES
Mr. Jeff Gerdesmeier, Centerville Lion's -Request for 2009 Funding (Fete des Lacs
Celebration)
Mr. Gerdesmeier appeared to request $16,100 for the Fete des Lacs Celebration. He stated
that a breakdown of that amount is outlined on the top of Page 2 on the handout that is in the
Councilmembers' packets. He also requested approval of the permit application and a
special events permit for the Easter Egg Hunt.
Councilmember Lee stated that the City Council already approved the Permit and the
Special Events Permit in the Consent Agenda. He stated that he would like to direct
$15,000 toward the Festival.
Mr. Gerdesmeier explained that he was requesting $1,100 above that because of cost
increases, a bigger tent, and other unplanned for expenses.
Mayor Capra stated that the additional $1,100 would have to be discussed with the Staff.
Councilmember Paar stated that the Council wants to support the Celebration as much as
they can. He stated that he understands there are a lot more free items now as well. He
stated that he would like to get the budgeted money approved.
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City of Centerville
City Council Meeting
March 31, 2009
Councilmember Fehrenbacher stated that he is hesitant about increasing the amount above
that which is budgeted. He would be interested to hear the Staff's recommendations.
Councilmember Paar stated that last year the number was not split, because they did not
have the parade.
Councilmember Broussard Vickers stated that the City is struggling a lot this year because
of its tight budget and the shortfall. She stated that she would vote against it this year,
including the budgeted amount.
Mayor Capra stated that the City will be working on the 2010 budget. She stated that she
would like to make Mr. Gerdesmeier aware that they may not be able to offer the same
dollar amount in 2010.
Motion by Council Member Lee, seconded by Council Member Paar, to approve the
Centerville Lions' request for 2009 Funding (Fete des Lacs Celebration), in the amount
of $15,000. Motion carried (4/1). Council Member Broussard Vickers opposed.
2. Mr. Dale Tranter, Bonestroo 2008 Performance Review
Mr. Tranter appeared in connection with his Annual Review. He stated that he has been
pleased to be able to work with Centerville and appreciates its faith in Bonestroo. He added
that he would be happy to entertain any questions and good - or bad -comments. He stated
that he would like any possible bad comments also, as that would give them an opportunity
to improve.
Councilmember Lee stated that he reviewed the worksheets for the internal review and some
things are missing. He stated that the City paid a premium to have the work in the park
completed by August 2007; however, it still hasn't been completed. In addition, regarding
the additional fees requested for CSAH 14 last summer when, because of the storms, the
City Staff was not available, the City would have liked to have been more informed.
Councilmember Lee stated that City Engineer Statz has earned fairly high ratings on the
Review Sheet.
Mr. Tranter replied that, regarding the park, they are still working to get it done. If the
plants are not functioning when they come up, they will replace them. He agreed that they
did not perform as well as they could have. However, he hopes the Council will agree that,
after that, they stepped up and did what was best for the City.
Mr. Tranter replied that having to request the additional amount was also their fault. They
failed to be as communicative as they should have been. He stated that they will endeavor
to be more proactive in the future to let the City know what is going on.
Mayor Capra stated that the citizens gave Bonestroo high marks and felt they were very
polite and professional.
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March 31, 2009
Councilmember Paar stated that he believes the City and Bonestroo have hashed out any
negatives. He added that most people do not see how much City Engineer Statz does
outside, working with the people. It goes unnoticed. He stated that it is how you correct
mistakes and move on. He stated that he believes communication on projects will now be
better. He added that the City has discussed doing a checklist for all City projects.
Mr. Tranter stated that Bonestroo is prepared to move ahead and renegotiate their contract
with the City. In a discussion with City Administrator Larson, he agreed to keep fees the
same for the next year. He requested that, if there are any additional problems, the City call
him or City Engineer Statz directly.
In closing, Mr. Tranter stated that Bonestroo really appreciates Centerville's support and
loyalty, and they will work hard to live up to it.
VII. OLD BUSINESS
1. Bonestroo's Submission for Grant Funding from Public Facilities Authority (PFA~
for "Green" Elements Associated with the Downtown Draina.~e System (Tabled
from Previous Meeting)
City Engineer Statz stated that this was very complicated. The City has two projects: 1
street project; and, another is out for bid. He stated that recently they learned that "green
money" will first be doled out to people on the 2009 (PPL) Project Priority List and then to
the (IUP) Intended Use Plan, and you cannot get on it unless you applied last March. Since
no one applied for "green money" back then, $3.9 million in "green money" is available.
What is left will be allocated for 2010. Bonestroo put Centerville's name in the hat for
2010. Applications have already been closed for the PPL. In August 2009, they will close
applications for the 2010 IUP. The City may have to take a gamble early on, in order to be
considered for the 2010 green money.
City Engineer Statz inquired whether, if they continue with the street project, they would get
in the game for the downtown storm water work. He inquired whether they want to spend
$5,000 to get into that. He stated that it is a stronger case for "green money," but there is no
guarantee the City would get the $130,000.
City Engineer Statz stated that the storm solution plan has to be done, and a Public Hearing
has to be held by Apri16; however, they could get an extension to have it done by August.
Councilmember Fehrenbacher inquired whether they have decided yet on where the pond
will be. City Engineer Statz stated that the fall-back plan will be in the southeast corner of
LaMotte Park, however other options are still being looked at.
City Engineer Statz stated that, on the street project, they are ahead of the game. He added
that they do not have to have the plans finalized to make an application for "green money."
Discussion ensued.
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City of Centerville
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Councilmember Paar inquired as to what the odds are for the City. City Engineer Statz
replied that there is a good chance there will be left over money.
Councilmember Broussard Vickers inquired whether they would get priority if they got in
on 2010 early. City Engineer Statz replied that he will look at list and see how many people
are in the pool.
Mayor Capra inquired whether they would need a separate motion to post a Public Hearing.
City Administrator Larson replied yes and, if they have it the second meeting in April, they
will have time to do what needs to be done.
City Engineer Statz stated that, by the second meeting in April, they should have bids in
hand.
Motion by Council Member Fehrenbacher, seconded by Council Member Lee, to
approve $1,500 to pay Bonestroo to work on the "green" elements associated with the
Downtown Drainage System. Motion carried unanimously.
Motion by Council Member Lee, seconded by Council Member Broussard Vickers, to
schedule a Public Hearing on Mav 13, 2009, for PFA funding for the street proiects
and schedule the Public Hearing on Mav 13, 2009, for downtown PFA funding. Motion
carried unanimously.
VIII. NEW BUSINESS
1. 2009 Fete des Lacs Funding
This item was discussed and approved under IV. Awards/Presentations/Appearances, Item 1.
2. Parking Restrictions on Mill Road & Peltier Lake Drive
Councilmember Fehrenbacher stated that he would not want a decision made at the current
meeting because first the Council needs good input. He stated that he drives Mill Road
every day and if you are driving at dawn or dusk, it does not feel safe for the children
because the roads are less than 33 feet across. He suggested that maybe the answer is
parking only on one side of the street.
Mayor Capra stated that, in the past, they asked the Police Department to take a look at the
situation and give their opinion.
Discussion ensued.
Councilmember Broussard Vickers suggested signs indicating: "No Parking 7 a.m. - 10
p.m. and 3 p.m. - 6 p.m." would make it safer for the children.
Mayor Capra requested that City Administrator Larson get an opinion from Sgt. Aldridge.
She also requested that he ask Sgt. Aldridge if there are any other areas that are a hazardous.
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City of Centerville
City Council Meeting
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Councilmember Paar stated that Centerville is a huge Garage Sale community in the summer
and he believes parking on only one side of the street would be a better solution.
Councilmember Lee stated that the Council should look into this further.
Councilmember Broussard Vickers suggested that the Council could have a Neighborhood
Meeting after they receive the police input.
3. Optional Water Shut Off Valve Insurance for Homeowners Offered Through the City
Councilmember Fehrenbacher noted that the city recently clarified by an Ordinance that it is
the homeowner's responsibility to maintain the curb shutoff. He inquired whether the City
could offer an insurance policy to the citizens.
Councilmember Broussard Vickers suggested that the citizens could buy a monthly service
plan. She stated the City has to be sure the work is done properly and know the cost. She
added that if the City did not make it voluntary, they could figure out a cost and make it the
City's responsibility to charge the citizens for it but it would have to be an amount that
makes sense.
City Administrator Larson stated that the cost of repairs could turn out to be pretty
expensive, so $3,500 would not be out of line.
Councilmember Fehrenbacher stated that he sees an advantage in making it mandatory, but
would not be interested in making it mandatory.
Councilmember Paar stated that if it would amount to only $10/year, he would definitely
agree to it.
4. Lift Station #1 -Grinder Pumps Replacement
City Administrator Larson stated that, along County Road 14, on the Centerville Lake side,
there have been a lot of problems with the grinder pumps. The City spent $7-8,000 on
repairs in the last year. The current pump was put in about 8 years ago. Public Works
Director Palzer suggested using a different type of pump.
City Engineer Statz stated that a lot of lift stations utilize this suggested kind of pump. He
added that this would replace the grinder pump.
Councilmember Broussard Vickers inquired as to why the City would not then have the
same problem it had before, when it had this type of pump.
Councilmember Paar stated that he would like to see this taken care of quickly and would
like to have Public Works Director Palzer discuss his reasoning.
Motion by Council Member Broussard Vickers, seconded by Council Member Paar, to
approve the change in pumps, per Public Works Director Palzer's recommendation,
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March 31, 2009
after his discussions with City Administrator Larson. Motion carried (4/1) Council
Member Fehrenbacher opposed.
5. Res. #09-006 -Authorizing Submission of Application for ARRA Transportation
Enhancement Grant
City Administrator Larson stated that there are Federal stimulus grant dollars available for
the trails. The City trail project was previously approved for about 75% funding, but staff
would like to submit the project for ARRA funding for the local construction share as well.
The application is due Apri13, 2009.
Motion by Council Member Fehrenbacher, seconded by Council Member Paar, to
adopt resolution 09-006 authorizing submission of an application for an ARRA
Transportation Enhancement Grant. Motion carried unanimously.
6. City of Centerville Parade Committee -Parade Bud e.~ t Request
Councilmember Lee stated that the Parks and Recreation Committee would like formal
approval on their parade budget.
Motion by Council Member Fehrenbacher, seconded by Council Member Paar, to
approve the parade budget request of $6,000 for the parade and approve use of the
City logo. Motion carried (4/1) Council Member Broussard Vickers opposed.
IX. ANNOUNCEMENTS/UPDATES
1. City Administrator, Dallas Larson
a. Screening/Hiring Process -Finance Director Position
City Administrator Larson stated that the job posting has been out for some time, and
it will close April 7, 2009. He stated that the Council needs to discuss who will
participate in the interviews.
Mayor Capra inquired whether the Council would want to follow the same process
used previously.
Councilmember Paar stated that he would like to participate in the interviews.
Councilmember Fehrenbacher stated that he would also like to participate in the
interviews.
Mayor Capra and Councilmember Broussard Vickers both stated that they are fine
either way. However, Councilmember Broussard Vickers stated that she would like
to participate in the 100-point scoring process.
City Administrator Larson suggested that they could do a two-step process in order
to keep the time frame shorter for Councilmembers.
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City Administrator Larson stated that the supplemental questionnaire and point sheet
would be emailed to the Councilmembers so they can see how that works. He added
that they can finalize the procedure at the next meeting.
Councilmember Paar inquired whether, if they get down to eight applicants, they
could interview four after one Council Meeting and the other four candidates after
the next Council Meeting.
Mayor Capra stated that she would prefer that they are all done on one Saturday.
She added that this would be discussed again at the April 8, 2008 Council Meeting.
b. Finance RFP's (Update
City Administrator Larson stated that he would give the Councilmembers the
applications that were received before they left the Council Meeting. He stated that
none were as complete as he had hoped. He added that there is no rush at this point,
and it will be on the next Agenda.
City Administrator Larson stated that, regarding selecting a consultant for the Bond,
any would be qualified to do bond work.
City Administrator Larson stated that Anoka County has finally got the deeds ready
for the surplus parcels that Centerville asked for in the Joint Powers Agreement. The
net cost for City is about $153,000. He added that the County will have those
approved by the Public Works Commission by the week of Apri16, 2009.
2. Local Board of Appeal & Equalization Training -Mayor Capra
Mayor Capra reported that three Councilmembers have been certified by Minnesota
Department of revenue to serve on a local Board of Appeal & Equalization. Those
Councilmembers are: Councilmember Paar, Councilmember Fehrenbacher, and herself. She
then gave the Council a brief overview of what the Board can and can not do.
Mayor Capra stated that the hearing process will change a little. She stated that City
Administrator Larson will give out sheets that are numbered, so the Councilmembers can
take notes. This is scheduled for April 8. She added that she has already received calls from
citizens who are upset about their property values being lowered.
Mayor Capra stated that they will hear testimony, recess, and then come back with a
response.
3. Lawsuit Re a'~ rding the 2009 Street Project
City Attorney Glaser stated that the only lawsuit against the City regarding the 2009 Street
Project was rejected by the Court.
X. ADJOURNMENT
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City of Centerville
City Council Meeting
March 31, 2009
Motion by Council Member Broussard Vickers, seconded by Council Member
Fehrenbacher, to adiourn the March 31, 2009, City Council Meeting. All in favor.
Motion carried unanimously.
Mayor Capra adjourned the March 31, 2009, City Council Meeting at 8:15 p.m.
Transcribed by:
Bonita Kaska, Recording Secretary
Timesaver Off Site Secretarial, Inc
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