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Home My WebLink About2009-03-18 P & R Minutes Approved Parks & Recreation Committee Meeting Minutes 03-18-09 PARKS AND RECREATION COMMITTEE MEETING MINUTES Wednesday, March 18, 2009 - 6:30 p.m. Pursuant to due call and notice thereof, the Parks & Recreation Committee of the City of Centerville held an additionally scheduled meeting Wednesday, March 18, 2009 at City Hall, 1880 Main Street. This additional meeting was scheduled to continue discussion with Bonestroo, City Engineers, regarding the Trail Project. Present: Chairperson Suzanne Seeley Vice-Chairperson Kevin Amundsen Committee Member Savannah Lee Committee Member Mark Haiden &~[~)[?@w@@] Absent: Committee Member Patrick Branch Committee Member Kevin Selander Council: Council Liaison Tom Lee Staff: Staff Liaison Kim Stephan Paul Palzer, Public Works Director Mr. Chris Long, Bonestroo Engineering Mr. GeoffMartin, Bonestroo Landscape Architect I. CALL TO ORDER 1. Roll Call Chairperson Seeley called the March 18, 2009 Parks & Recreation Committee Meeting to order at 6:30 p.m. II. SET AGENDA Chairperson Seeley requested adding the resignation of Committee Member Harris to the agenda under Committee Business. Motion was made by Vice-Chairperson Amundsen, seconded by Committee Member Haiden to set the agenda with the above addition. All in favor. Motion carried unanimously. III. APPEARANCES Centerville Lions I Fete des Lacs 8K Run Mr. Greg Keiselhorst made an appearance to discuss coordinating efforts between the Parks & Recreation Committee and the Centerville Lions for Fete des Lacs. Finding an adequate number of volunteers is a challenge, there are always plenty of spots open. Recruiting volunteers was discussed. Chairperson Seeley asked if what is needed for volunteers is clearly defined. Mr. KeiseIhorst said it 10f3 Parks & Recreation Committee Meeting Minutes 03-18-09 was and he would get the infonnation to the committee. Satellites were discussed and whether there was a need to move them for the race. The committee felt that would not be necessary with facilities available at both Laurie LaMotte Memorial Park and the Anoka County Regional Park. Council Member Lee said in looking at the race route, he thought 15-20 volunteers would be needed just to be on the route at any point someone could take a wrong turn. Chairperson Seeley asked whether it would be possible to move volunteers from the start of the race else where as all the racers passed. Council Member Lee thought it would be possible to overlap some traffic control parade volunteers with traffic control volunteers for the race. The application still needs to be sent to the county with the route, fee and insurance. Having the Lion's concession stand open for the race was discussed and Mr. Keiselhorst thought that was a good possibility. Chairperson Seeley asked Mr. Keiselhorst ifhe would keep the committee updated on a monthly basis. Mr. Chris Lonl!:. Bonestroo Enlrlneer. Trail Proiect Discussion Mr. Chris Long from Bonestroo attended the meeting to review trail options. The committee looked at the trail segments through Laurie LaMotte Memorial Park connecting to the trail corning from the Chain of Lakes Regional Park and to the sidewalk on Centerville Road in front of Chauncey Barett Gardens and made recommendations. The committee discussed the connecting trail from Brian Drive/Eagle Trail to behind City Hall and did not feel the expense of a bridge was warranted and the money could be better spent in another area of the project. They would like to see the sidewalk currently on Brian Drive simply continued to County Road 14. Chairperson Seeley requested that on the next version of the trail proposal it be made clear which trails are 8' and which are 10'. Mr. Geoff Martin, Bonestroo was in attendance to discuss the elements of the trail side park. Committee Member Haiden and Committee Member Selander had reviewed the options as supplied to the committee in the packet and made recommendations via Project Requirement Forms which will be attached to these minutes. Vice-Chairperson Amundsen said he was concerned about the driveway, 2 telephone poles, fire hydrant, as well as utilities, which will have to be moved. The committee had a lengthy discussion regarding park concept plans. Mr. Martin said he would corne back to the next meeting with information regarding moving the driveway and utilities, revised park concept plans incorporating the committee's ideas and costs associated with each. IV. CONSIDERATION OF MINUTES March 4. 2009 Parks & Recreation Committee Meetinl! Minutes Chairperson Seeley requested correcting the spelling of Mr. Martin's first name from Jeff to Geoff. Chairperson Seeley also requested adding 'and have the completed Project Requirements Forms included in the minutes as public record.' to the sentence 'Chairperson Seeley would like to start using these forms as soon as possible.' on page 7 of 7 under Project Requirement Forms. Motion was made by Vice-Chairperson Amundsen, seconded by Committee Member Lee, to approve the March 4, 2009 Parks & Recreation Committee Meeting Minutes with the above corrections. AIl in favor. Motion carried unanimously. 20f3 ,--- Parks & Recreation Committee Meeting Minutes 03-18-09 V. COMMITTEE BUSINESS Trail Proiect This item was discussed under Appearances. Proiect Requirement Document Review Committee Member Haiden and Committee Member Selander used the Project Requirement Document to list requirements for 2009 Park Additions - Park Benches, Trail Map, Arbor, Bike Rack and Drinking Fountain. Chairperson Seeley reiterated the committee would like the final version of each PRO to be included with the minutes. Resil!Jlation of Committee Member Lori Harris Chairperson Seeley read Committee Member Harris's resignation letter to the committee and regrettably made motion to accept. Chairperson Seeley added Committee Member Harris was monumental in the renovation of Tracie McBride Memorial Park and her hard work was greatly appreciated. Motion was made by Chairperson Seeley, seconded by Vice-Chairperson Amundsen to accept the resignation of Committee Member Harris. All in favor. Motion passed unanimously. Bird Houses Vice-Chairperson Amundsen asked if it would be possible for him to install two (2) Bluebird houses and one (1) Wren house at Hidden Spring Park. The committee thought it a great idea and thanked Vice-Chairperson Amundsen for his willingness to make and install the bird houses. Motion was made by Chairperson Seeley, seconded by Committee Member Haiden to approve Vice-Chairperson Amundsen's installation of bird houses in the parks. All in favor. Motion passed unanimously. Vice-Chairperson Amundsen requested adding Playground Safety to the April Agenda. VII. ADJOURNMENT Motion was made by Vice-Chairperson Amundsen, seeonded by Committee Member Lee to adjourn the March 18, 2009 Parks & Recreation Committee Meeting at 10:00 p.m. All in favor. Motion passed unanimously. Transcribed by Kim Stephan 30f3 Meeting Minutes .. Bonestroo Subject: TE Grant Trail Project - Park's Meeting Meeting No: 1 Project No: 000616-08165-0 Location: City Hall Page: 1 of 2 Date: 3/18/09 Attendees (Attach eJCtra sheet if necessary) Name Representing Phone No. Chris Long Bonestroo Paul Palzer Public Works Director Suzanne Seely Centerville Tom Lee Centerville Mark Centerville Savannah Lee Centerville Geoff Martin Bonestroo Kim Stephen Centerville Mark Statz Bonestroo Kevin Admunsen Centerville item Description Action by Trail Segment K1 (Located on the north side of Lamotte Park Parking Lot) - alignment is 1 good as shown (see attached C1.04). The Xcellight pole on the norih side of the parking Bonestroo lot will need to be relocated or removed. One larae tree will be removed. Trail Segment K2 (Located on the west side of Lamotte Park Parking Lot) - requested to be designed as a 10' wide bituminous trail. The K2 alignment was 2 requested to be moved on the northem end to the west, allowing a pedestrian Bonestroo crossing at the stopping point in the driveway. The existing pedestrian ramps on the north side of this driveway will need to be removed and redesigned (see attached Cl.05). Trail Segment K3 (Located on the east side of Lamotte Park Parking Lot) - 3 requested to be relocated to the east approximately 200'. This trail shall be Bonestroo designed iust to the west side of the ball field (see attached Cl.05\. Questions arose on the cost difference between an 8' and 10' wide bituminous 4 trail. M 8' trail would be approximately 20% cheaper than the 10' trail. There is no requirement in the Mn/DOT Bikeway Facility Design Manual in regards to a reQional trail beinn 10' in width. 5 Trail Segment Jl shall be a 5' width concrete sidewalk. The existing sidewalk was measured followino the meetino and showed a width of 5'. Trail Segment L (trail bridge) - debate within the committee on whether the trail 6 and bridge is needed in this area. The committee discussed possibilities in using BonestroolCity large culverts to cross the creek instead, or construct a trail on Brian Drive to make the connection to the trail at CSAH14. The driveway to the homes next to the proposed park location on the south side 7 of CSAH 14 and near the north end of Gaifffon Road may need to be moved to BonestroolCity/Moka County the north to allow additional soace for oark. Meeting Minutes page 2 B,,,,_,, IC.SIISI.'U:Wl2'P""......' "'...... ~ lw.l (~.docJlVlM 021J1m Page 1012 Subject: TE Grant Trail Project - Park's Meeting Meeting No: 1 Project No: 000616-08165-0 Location: City Hall Page: 2 of 2 Date: 3/18/09 Item Description Action by The possibility of a trail connection at Goiffon Road and CSAH 14 (west of 8 proposed park) by the church was discussed. The committee was not confident City in obtainino the easement needed trom the church to construct this trail. 9 All trails require 2' clear zone, with 3' clear from any sign, pole, tree, etc. 10 During the 2009 Fete de Lacs Parade, coordination between the contractor for City/City Contractor the 2009 Street Proiect and the City will be needed durino the oarade line-uo. 11 Volunteers are needed for the Festival of Lakes 8k Run on August 8~. Bonestroo Signed: Chlis Long Bones',,,,, [C.$.j\Sla'.J;Wl2"P"" _'9 M;,"'" 3-18-09 (~.""'I(VLM 021:iO~ Page2of2 DRAFT- -DRAFT- - DRAFT- -DRAFT- - DRAFT- -DRAFT- - DRAFT- -DRAFT-- The City Council of Centerville, met in Special Session with members of the Parks and Recreation Committee on Tuesday, March 24, 2009, at 6:30 p.m. in City Hall. Present were Mayor Mary Capra, Council Members, Ben Fehrenbacher, Jeff Paar and Tom Lee. Absent was Council Member Linda Broussard Vickers. Members present from Parks and Rec. Committee were Suzanne Seeley, Kevin Amundsen, and Mark Haiden. Also present were City Engineer Mark Statz, Public Works Director Paul Palzer and Administrator Dallas Larson. Motion by Council Member Lee and seconded by Council Member Paar to approve the al!:enda as presented. All in favor. motion passed unanimously. I) Parks and Recreation Committee's recommendations for Trail Grant Project. Engineer Mark Statz reviewed the project as currently proposed including a cost estimate indicating construction costs for the project of $1,258,283. The grant project amount for construction is $942,000, comprised of Enhancement Grant of $706,500 with a local match of $235,500. Local costs will also include engineering, soil borings, surveying, appraisals, and easement acquisition, all totaling around $275,000-$300,000. Staffwill be applying for a Federal stimulus grant for the trail project, which may include paying for the local construction match. Parks and Rec. members recommended that the trail segment behind city hall be abandoned and moved over to the west side of Brian Drive. That would save around $140,000 by not having to construct a bridge and would reduce the easement costs by about $20,000. The consensus of the Council was to make that change, providing MNDOT will concur with the change. Parks and Rec. member Kevin Amundsen reviewed the plans for a trailside park. Mark Statz reviewed a budget estimate for the trailside park. It was noted that the plan would require moving the driveway to the Burke property in order to provide room for the park features. The list of items in the park were reviewed with consensus to remove several items in order to reduce the cost. The reductions leave a budget estimate of $115,000 for the park. Council reviewed a segment of sidewalk on Centerville Road between Heritage and Sorel. Construction of this segment means removing a very large Cottonwood tree from the right of way. The consensus was that the tree would need to be removed, noting that it would eventually need to be removed to reconstruct the street anyway. 2) Consider Approving a Revised Bid Date for a Portion of the 2009 Street Project. Staff reported that it was necessary to change the bid date for the remaining portion of the 2009 Street project in order to make it eligible for Public Facility Authority grant funds. The Federal stimulus funds granted through the PFA require Davis-Bacon wage requirements as well as "Disadvantaged Businesses" requirements that were not initially DRAFT- -DRAFT- - DRAFT- -DRAFT- - DRAFT- -DRAFT- - DRAFT- -DRAFT-- included in the specifications. An addendum was sent to bidders specifying the additional requirements to be bid as an alternate, but in order to allow time for bidders to meet the additional requirements, it was necessary to extend the bid date to April 14. Motion bv Council Member Paar and seconded bv Council Member Lee that the Council auurove a revised bid date of Auri114. 2009. at 10:00 a.m. for the remainin!! 2009 Street Proiect work. All in favor. motion uassed unanimously. Motion bv Council Member Lee and seconded bv Council Member Fehrenbacher that the Suedal Meetin!! of March 24. 2009 be adiourned. All in favor. motion uassed unanimously. The meeting was adjourned at 8:00 p.m. Minutes transcribed by: Dallas Larson, Administrator