HomeMy WebLinkAbout2002-01-23 CC Packet
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CALL TO ORDER
1. Roll Call a)1 ~
SET AGENDA v~/~~ .
~~
III. PUBL~C H ARING(S) ~:?5 _ 7:Z.&" II<
V~/ tJt.Jw-'. if --I (tIl.bft>r)
1.1' SAH 14 Watermain Extension ~f"~
. V~/N~ -to --/t:t.h4 ~ t:-1.;fC<-M.~' 5"- 0
~ APPEARANCES/A WARDS 0:, V~I ,'.1'<6. cP Fil'"sf- FLh.
CONSIDERATION OF MINUTES ?
1. January 9, 2002 Council Meeting Minutes - Mi.4/~~:c;1tt!-'~e!?~~~ I~::::';';;')' I
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PETITIONS AND COMPLAINTS ~ 1{/'1 b I
OLD BUSINESS I ~ - . "'- I
t' . J-loeH f-t, 6'-1- A~:r;:t~~
Deferred Compo Report - Abdo, A 0, Eick & MeYer.:::-lr--:-~~;t~.a 5"~~
J002 BIIllgr.t/Council Salary Incre se ~~ +C~;9~ tc5z..J-:D~;,;,z..1
Lion's $10,000 Fete des Lacs Contribution-~~~ ~~e.I~9_if.odl- (o~
",Surface Water Management Plan (Update) .-A 5.. . I
Mutual Aid Agreement (Hugo, Lino & Centerville) }JLj':>b>'-/~ 5'-:?~
. Final PlatlDevelopers Agreement (Eagle !'ass 2nd Addition)' ~;,. V~. ~ I
Z1 Rescheduling Liquor Policy Joint Meeting (CouncillBusinesses ' ~ I
S<L~~'6. L<fdc.o.kt.. V~e-~- I
l^f\o~VIII. NEWBUSINESS,1)~~~"tt.j ~Pa4.6 ~.~.(:s. fD{)1d..Ik "J'h~ ~ p~ I
',.,,,..A ~/I/~asteMa;~g~m~~~'CPI(COn~~~~I~cr.~;1:-n/~::c ,~-!
VL~-/~ff....u ChemLawn Sel"Vlc~ Ag~ement~.~~~ 'tf:'00j C, .
oJ( Anoka County ReSidentIal Recyclmg Agreement JJe../?th'-/f'V'6.>>1> G'- 0
-4:' Lift Station #1 Upgrade- "Jo;,. V~,{ JJ4"Xm.- 5"-9.. "
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IX. CONSENT AGENDA
vI:
II.
V.
VI.
VII.
~I
X.
2.
3.
4.
COUNCIL MEETING
WEDNESDAY, JANUARY 23,2002
6:30 P.M.
~'.1P
City of Centerville January 10,2002, through January 23, 2002
Expenditures
Centennial Fire District Expenditures 4\1.\.1}.) ~.
Media Junction - EDC Business Directory ~ fo>fa."(f/
Park Construction Pay Estimate #3 - $53,459.40 (Pheasant Marsh)
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COMMITTEE REPORTS
.
pf+-
terville
Established 1857
Report for
CSAH 14 WATER MAIN EXTENSION
Lakeland Hills to The Shores
Centerville, Minnesota
November 2001
REVISED Jan. 23, 2002
FileNo. 616-01-123
~
.
a Bonestroo
_ _ Rosene
~ Anderlik &
. ~. Associates
Engineers & Architects
January 23, 2002
Honorable Mayor and Council
City of Centerville
1880 Main Street
Centerville, MN 55038
Bonestroo. Rosene. Anderllk and Associates, Inc. is an Affirmative Action/Equal Opportunity Employer
and Employee Owned
Principals; Otto G. Bonestroo. P.E. . Marvin L Sorvala, P.E. . Glenn R. Cook, P.E. . Robert G. Schunicht. P.E. .
Jerry A. Bourdon, r.E.
Senior Consultants: Robert W. Rosene. P:E. . Joseph C Anderlik. r.E. . Richard E. Turner, P.E. . Susan M. Eberlin, ep:A.
Associate Principals: Keith A. Gordon, P.E, . Robert R. Pfefferle, P:E. . Richard W. Foster, P.E. . David Q. Loskota. P:E. .
Mark A. Hanson, P.E. . Michael T. Rautmann, r.E. . Ted K. Field. P.E. . Kenneth P. Anderson, P.E. . Mark R. Rolfs. P.E. .
David A. Bonestroo. M.B.A. . Sidney P. Williamson, P.E., LS, . Agnes M. Ring, M.B.A. . Allan Rick Schmidt. PE. .
Thomas W. Peterson. PE. . James R. Maland, P.E. . Miles B. Jensen. PE.. L Phillip Graver Ill. PE. . Danier J. Edgerton, P.E. .
lsmaer Martinez. PE.. Thomas A. Syfko, P.E. . Sheldon J. Johnson. Dare A. Grove. P.E. . Thomas A. Roushar, PE. .
Robert J. Devery. PE.
Offices: St. Paul. St. Cloud. Rochester and Willmar, MN . Milwaukee. wr . Chicago, II
\XIebslte: www.bonestroo.com
Re: CSAH 14 Water Main Extension
Feasibility Report
Our File No. 616-01-123
Dear Mayor and Council:
Attached is our Feasibility Report for extending water main along CSAH 14. New development
on the north side of Centerville Lake has prompted this study.
This report presents a description of the proposed improvements, provides detailed cost estimates
and possible assessment scenarios, and includes maps, project schedule and recommendations.
We would be pleased to meet with the City Council to discuss the contents of this report.
Respectively submitted,
BONESTROO, ROSENE, ANDERLIK & ASSOCIATES, INe.
ikm()/.} w)~
Thomas W. Peterson, P.E.
TWP/crw
I hereby certify that this report was prepared by
me or under my direct supervision and that I am
a duly Registered Professional Engineer under
the laws of the State of Minnesota.
/ ~49 z"M~~
Thomas W. Peterson
Date: January 23, 2002 Reg. No. 16610
2335 West Highway 36 . St. Paul, MN 55113. 651-636-4600 . Fax: 651-636-1311
FEASIBILITY REPORT FOR
CSAH 14 Water Main Extension
File No. 616-01-123
TABLE OF CONTENTS
Letter of Transmittal...................................................................................... 1
Table of Contents. ........ ..... ... ...... .... ....... .... ........... ......... .......... ......... ............. 2
Introduction............................................................................... .................... 3
Proposed Improvements ................ .......................... ,..... ....... ......................... 3
Permits.........,... ,....................... .........,.......,... .., ....... "'" ............ ......... ,..... .... ...4
Easements. ...... .., '.............. ............... ........ ........... "............ ...........,. ......... .......4
Cost Summary.............. ...... ................................... ................... .....................5
Project Schedule ................... ................. .................. ............. ................. ........ 5
Assessments ., "'" ........................ ....... ............ ............... ................................. 5
Conclusions and Recommendations.............................................................. 7
Appendix A - Detailed Cost Estimates
Appendix B - Proposed Assessments
Figure I - Location Plan
Figure 2 - Proposed Water Main
Figure 3 - Proposed Assessments (Revised January 2002)
CSAH 14 Water Main Extension
Page 2
FEASIBILITY STUDY
FOR
CSAH 14 WATER MAIN EXTENSION
File No. 616-01-123
INTRODUCTION
For the past several years, the City of Centerville has been looking at the possibility of extending
water main to the northwest area of the City. The driving force has been increased ~velopment
and fire protection for homes and businesses.
When the Lakeland Hills development was built in 1997, water main was extended along
Lakeland Circle. This is the closest main available to connect to and extend new main along the
north side of Centerville Lake. The Shores development plans to provide 10 new residential lots,
as shown on Figure 1. The proposed water main along CSAH 14 would eliminate the need for
10 new wells.
The main would be sized properly to provide water service to residential homes and provide the
required flow for fire protection.
PROPOSED IMPROVEMENTS
As shown on Figure 2, it is proposed to connect to an existing 8-inch diameter water main on
Lakeland Circle North. This dead-end main is located 300-feet east of CSAH 14, on the north
side of the road. New 12-inch (10.3" inside diameter) high density polyethylene (HOPE) pipe
will be direction ally drilled under the north boulevard of Lakeland Circle to the intersection of
CSAH 14. Along the county road, the pipe will be directionally drilled under the north
boulevard from Lakeland Circle to Peltier Lake Drive. It will then cross under Hwy. 14 and
proceed down the south boulevard to vacated Mound Trail. The total length of proposed water
main extension is 2,600 feet.
CSAH J 4 Water Main Extension
Page 3
As noted above, all water main pipe will be installed by directional drilling. No disruption of
street pavement will occur using this technique. Some digging is necessary to connect long
sections of pipe together, install valves, service connections, and hydrants.
Service to homes and businesses along CSAH 14 will be provided. One-inch diameter copper
will be extended to the right-of-way line for each residential home. One business, Water works,
will receive a 6-inch diameter pipe for future sprinkling in the building. All necessary valves
and hydrants will be provided for fire protection and maintenance of the system.
Some tree clearing will be necessary to install the mainline pipe and services, but it will be
minimal. The directional drilling will also reduce costs associated with dewatering, since the
route is adjacent to Centerville Lake and Peltier Lake. Traffic along CSAH 14 can be
maintained throughout construction.
The proposed extension of water main from Lakeland Hills to The Shores will result in an
extremely long (7000', or 1.3 miles) dead-end line. At the far end of the main is a business,
WaterWorks Beach Club, that will require necessary fire protection. In order to maintain 1000
gpm fire flow, the pipe diameter needs to increase from the existing 8" to a 10" inside-diameter
pipe.
PERMITS
It will be necessary to obtain a permit from the MDH (Minnesota Department of Health) for the
water main extension. A permit is required from Anoka County to install water main within
their right-of-way. It may also be necessary to get approvals from the DNR and Rice Creek
Watershed for construction near Centerville Lake and Peltier Lake.
EASEMENTS
Most of the proposed construction will take place within public right-of-way or existing
easements. However, service pipes will extend to property lines and require small temporary
CSAH 14 Water Main Extension
Page 4
easements at various locations along the highway. It is assumed property owners will grant
temporary easements/temporary access during the construction, at no cost to the project.
COST SUMMARY
A detailed cost estimate of the proposed water main extension along CSAH 14 is shown in
Appendix A. Unit prices are based on similar type projects bid in the Metro area over the past
several years. Directional drilling contractors were also contacted to offer expertise on the water
main installation. The Total Project cost is $189,000.00, which includes 10% contingencies and
20% indirect costs (administrative, engineering design and inspection, testing, and legal).
PROJECT SCHEDULE.
City Council order Feasibility Study
Present Feasibility Report
Informational Meeting
Public Hearing, Council order Plans/Specs
Submit Plans for Council approval, order advertisement
Open bids
Award Contract
Begin Construction
Complete Construction
Assessment Hearing ~~I.i(! \-ko.Y~
ASSESSMENTS
October 24, 2001
November 28, 2001
December 2001
January 23, 2002
March 13, 2002
April 18, 2002
April 24, 2002
May 2002
August 2002
November 2002
The costs associated with this project can be funded through a combination of several possible
sources. They include current property owners, The Shores development, and The City of
Centerville. Several assessment/funding scenarios are provided in Appendix B.
As shown on Figure 3, a significant proportion of the water main route borders property that can
not be assessed. On the east end, the Lake1and Hills development has already paid for water
CSAH 14 Water Main Extension
Page 5
mam. Several hundred feet also borders wetlands and Centerville Lake. At the west end, both
Peltier Lake and Centerville Lake are adjacent to the proposed water main, with no property to
assess.
It is felt that residential properties along CSAH 14 all receive equal benefit to connect to City
water. The "average" lot, that can't be further subdivided, should be counted as one parcel. The
large parcel south of the CSAH 14 - Peltier Lake Drive intersection would be divided into
"equivalent" lots, based on the average area and front footage of residential properties in the
area. The average front foot works out to 155 feet, so the large parcel gets 5 equivalent lots.
Waterworks Beach Club is zoned commercial and would receive significant benefit from the
new water main, since the building could be sprinklered. Based on previous assessments to
commercial properties for utility extensions, and the insurance benefit associated with sprinkling,
it is proposed to assign a $20,000 assessment to the Waterworks site. It would not be counted as
an equivalent lot in the calculation.
Using an "equivalent lot basis" for assessments, there are a total of 15 lots. The Shores
development is not included in the 15. Water service can be provided to each of the lots.
The City's policy in the past regarding oversized water mains, is to fund the difference in cost
between standard residential size main and the larger diameter pipe. Along CSAH 14, it is
necessary to extend 12" high density polyethylene pipe rather than 6 or 8" diameter pipe. The
approximate cost difference is $15.00 per lineal foot for water main and $500.00 each for gate
valves. This calculates as follows:
2,600 LF x $15.00/LF =
3 valves x $500.00IEA =
Subtotal
+ 10% contingencies
Total Construction
+ 20% indirect
TOTAL TRUNK COST
$39,000
1,500
$40,500
4,050
$44,550
8,910
$53,460
CSAH 14 Water Main Extension
Page 6
It can be argued that the larger diameter pipe is not considered a trunk main west of Peltier Lake
Drive. A 12" diameter pipe is necessary for fire flow only, since this is a dead end main. The
main can't be looped like a normal water system due to the lakes in the area.
The intersection of Peltier Lake Drive is approximately the halfway point of the water main
project. Therefore, one assessment scenario, Option 3 in Appendix B, has the City's cost at
$26,730 ($53,46012). This amount is the City's cost to oversize the water main between
Lakeland Hills and Peltier Lake Drive.
CONCLUSIONS AND RECOMMENDATIONS
The project is feasible from an engineering standpoint and is in accordance with the City of
Centerville Comprehensive Plan. The following recommendations are presented for
consideration by the City Council:
I. That this report be adopted as a guide for installation of water main to serve The Shores
Development and existing properties along CSAH 14.
2. A meeting be held with property owners to discuss the improvements and proposed
assessments, and receive input from residents.
3. Option 3 in the Proposed Assessments be adopted as the most feasible method to finance
the project.
.
CSAH 14 Water Main Extension
Page 7
terville
Established 1857
Appendix A
APPENDIX A
Cost Estimate
CSAH 14 Water Main
Item Description
12" HOPE water main - directional drill
6" PVC water main
12" gate valve
Valve rod extension
Hydrant w/valve
Connect to existing 8" PVC
Fittings
Clearing and grubbing
Traffic control
Cross under culverts
1" Copper service
1 " Copper service - directional drill
1 " curb stop and box
1 ' corporation stop
Unit Qty Unit Price
LF 2600 $45.00
LF 50 $25.00
EA 3 $1,000.00
EA 6 $150.00
EA 3 $2,000.00
EA 1 $600.00
LB 2000 $1.50
LS 1 $500.00
LS 1 $2,000.00
LS 1 $2,000.00
LF 100 $12.00
LF 200 $20.00
EA 11 $80.00
EA 11 $80.00
Subtotal
10% Contingencies
TOTAL Construction Cost
20% Eng., Inspec., Admin.
TOTAL PROJECT
Total Price
$117,000.00
$1,250.00
$3,000.00
$900.00
$6,000.00
$600.00
$3,000.00
$500.00
$2,000.00
$2,000.00
$1,200.00
$4,000.00
$880.00
$880.00
$143,200.00
$14,300.00
$157,500.00
$31,500.00
$189,000.00
I - -- -- - -- - --- -
terville
Established 1857
Appendix B
5
Front Equiv60%
Address FootaQe LOOessment
1 7238 Main St. 135 1 $4,967
2 7240 Main St. 100 1 $4,967
3 7241 Main St. 225 1 $4,967
4 7244 Main St. 160 1 $4,967
5 7246 Main St. 150 1 $4,967
6 7247 Main St. 140 1 $4,967
7 7250 Main St. 189 1 $4,967
8 7252 Main St. 190 1 $4,967
9 1540 Peltier Lake Dr. 240 1 $4,967
10 7261 Main St. 210 1 $4,967
11 7265 Main St. (Defoel 770 5 $24,833
Subtotal 2509 19$74,500
1217281 Main St. (WaterWorks) 200 o $20,000
Subtotal 2709 15$94,500
13 I The Shores (Rehbein ----.._--- o $94,500
Subtotal 2709 15189,000
14 City of Centerville ----.._--- 0 $0
TOTAL 2709 15189,000
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Option 1. City portion $53,460
Option 2. City portion $53,460
Option 3. City portion $26,730
Option 4. City portion $0
1Pption 5. City portion $0
. Developer 0%
. Developer 25%
. Developer 25o/~
. Developer 25%
. Developer 50%
Comparison - Hunters Crossing Proj
Twelve-inch (12") water main was extended alon!
Five (5) residential homes were assessed for ben
was 165 feet. The rate was $31.60/foot.
Assessment = 165 ft. x $31.60 = $5,208
Proposed residential assessment for this projee
, .
terville
Established 1857
Figures
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CENTERVILLE, MINNESOTA
C.S.A.H. 14 WATER MAIN EXTENSION
FIGURE 1
61601123F01.DWG
NOV. 2001
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CENTERVILLE, MINNESOTA
C.S.A.H. 14 WATER MAIN EXTENSION
FIGURE 2
.,1. Bonestroo
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PROPOSED WATER MAIN
61601123F02.DWG
NOV, 2001
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CENTERVILLE, MINNESOTA
C.SAH. 14 WATER MAIN EXTENSION
FIGURE 3
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~ Rosene
G Anderlik 8.
1 \J 1 Associa tes
ASSESSMENTS
61601123F03.DWG
NOV. 2001
COM
,
CITY OF CENTERVILLE
CITY COUNCIL MEETING
JANUARY 9, 2002
6:30 p.m.
Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled
meeting on January 9, 2002, at City Hall, 1880 Main Street.
PRESENT: Mayor Tim Swedberg
Council Member Dick Travis
Council Member Mary Capra
Council Member Marl Nelson
Council Member Linda Broussard Vickers
ABSENT: None.
STAFF: City Administrator Ms. Moore-Sykes
City Engineer, Mr. Tom Peterson
City Attorney, Mr. Jim Hoeft
Public Works Director, Mr. Paul Palzer
I. CALL TO ORDER
Mayor Swedberg called the January 9, 2002, City Council meeting to order at 6:30 p.m.
n. SET AGENDA
Council Member Capra requested that an executive session to discuss Teresa Bender's
performance review be added at the end of the meeting. She also requested that an
update of the Turcotte property be added under Old Business as well as a discussion
concerning National Volunteer Recognition Week.
Ms. Moore-Sykes requested that the Final Plat/Developer's Agreement tor Eagle Pass 2nd
Addition be removed from the agenda. She then noted that Mr. Quigley had contacted
City Hall and indicated he had surgery over the holidays and was unable to attend the
meeting. She further noted that Mr. Quigley had indicated he would be able to attend the
next Council meeting and asked that the matter be placed on the agenda for that meeting.
Ms. Moore-Sykes requested that any items needing input from the City Engineer be
moved up in the agenda because Mr. Peterson needed to leave the meeting early.
Council Member Nelson indicated she would like an update on the Sheehy property. Ms.
Moore-Sykes indicated that Mr. Palzer would be at the meeting later in the evening and
suggested he could provide an update or she could provide an update at the next Council
Page 1 of24
Meeting. Council Member Nelson indicated she would like an update at the next Council
meeting.
Council Member Travis indicated that the EDC had requested that they be allowed to
address the Council at this meeting.
Motion bv Mavo.. SwedbeJ1!; seconded bv Council Membe.. Nelson to approve the
a~enda as amended. All in favo... Motion ca....ied unanimouslv.
III. PUBLIC HEARING(S)
None.
IV. APPEARANCES/AWARDS
None.
V. CONSIDERATION OF MINUTES
I. December 12. 2001. Council Meeting Minutes
Council Member Nelson requested the following change: On Page 17 under 2002 draft
budget motion indicate that Mayor Swedberg and she voted no.
Council Member Capra commented that she thought the motion on Page 8 should refer to
tobacco not liquor. Mayor Swedberg asked Staff to review the tape to make a
determination.
Council Member Travis requested that the last sentence on Page 2 be changed to indicate
that the road should be left in a "same or better" not "similar" condition.
Motion bv Council Membe.. Nelson. seconded bv Council Membe.. Capra to
approve the December 12. 2001 Council Minutes as amended. All in favor. Motion
carried unanimouslv.
VI. PETITIONS AND COMPLAINTS
None.
VII. OLD BUSINESS
I. Liquor License Renewal/Fines
Mr. Bill Bisek of Kelly's Corner indicated that he had received a letter from the attorney
for the Minnesota Licensed Beverage Association in support of the liquor establishment
Page 2 of24
owners. He then provided copies of the letter to Council and read the letter for those in
attendance. The letter is as follows:
Mayor Tim Swedberg
City Hall
1880 Main Street
Centerville, MN 55038
Dear Mayor:
The Minnesota Licensed Beverage Association (MLBA) is a non-profit trade association
of both on and off sale alcohol beverage licensees statewide. Our membership is nearly
2000 and our mission is to assist in regulatory enforcement of retail sales of alcohol at
Federal, State and Local levels of govermnent.
It has come to the attention ofMLBA that 100% ofCenterville's retail alcohol beverage
licensees have been fined $500.00 for alleged failure to complete their license application
in a lawful fashion. It appears that the fines were levied prior to an administrative or
judicial hearing.
This is of great concern to MLBA We represent our members of Centerville and need to
protect them from improper procedure and members statewide do not want precedent set
that allows for a weakening of due process. It is due process that protects licensees from
arbitrary and capricious regulatory decisions.
While we raise these concerns, it is the hope of MLBA to foster good will and strong
working relationships between its members and local govermnents such as Centerville.
MLBA hopes that the council will reverse the fines levied and create a process that gives
notice to license holders when problems arise. Good communication will also reduce
costs involving enforcement of alcohol beverage licensees and will best serve the citizens
of Centerville.
Thank you for your consideration of this matter.
Sincerely,
Jim Farrell
Executive Director/Legal Counsel
Mr. Bisek stated that if he had broken the law or violated any statute he would fully
expect to be accountable for his actions and would pay any fines levied against him. He
further stated that he does not expect any fuvoritism because of his stature in the
community but does expect that his constitutional rights be observed and due process
upheld. He then indicated that he was not given an opportunity to be heard prior to the
fine being levied.
Page 3 of24
Mr. Bisek indicated he had asked for an emergency meeting to be called or for the
cancelled meeting to be held so that this matter could be discussed. He then commented
that he was told that the issue was not important enough to call a special meeting. He
also commented that he was forced to tell his employees that he may have to lay them off
on January 1, 2002.
Mr. Bisek indicated he has filled out the license application 11 times and noted that, if
there was a problem with his application, a telephone call could have prevented this
problem.
Mr. Bisek indicated he would like to see the City and the business owners come together
to work out a solution in a proactive manner. He then commented that it was
encouraging to see that Mayor Swedberg had been working on the ordinance. He then
commented that what bothers him the most is he feels like Centerville has lost the small
town cohesiveness it used to have. He also noted that he feels there was a lack of
courtesy and respect in the way this matter was handled.
Council Member Capra read the statement from the form that indicates that failure to
disclose any violation will result in fines. She then noted that Mr. Bisek had signed the
form on October 26, 2001 and asked whether Mr. Bisek was aware of his liquor
violations.
Mr. Bisek indicated he was not aware of a violation at the time he signed the form.
Council Member Capra asked how licensees are informed of liquor violations. City
Attorney Hoeft indicated that licensees, as well as the City, rely on information from the
police chief.
Mr. Bisek said he felt the issue is one that will take some time to resolve and suggested
that licensees and Council hold a work session to discuss it. He then indicated that after
he found out about the fine he contacted the Police Chief and was told that the Police
Chief does not always have the time to inform licensees of violations. He further
indicated that he spoke to his employee concerning the violation and was informed that
the employee's husband is an attorney and they are fighting the citation in court.
Mr. Bisek indicated licensees are not able to be at their establishments 24 hours a day and
rely on the honesty of their employees. He also indicated that licensees have to rely on
other sources of information because employees do not always tell their employers of the
violation.
Council Member Nelson asked if Mr. Bisek was claiming that he was not aware of the
incident that took place on January 26, 2000. Mr. Bisek indicated he was aware of his
Dill that occurred in October of 1999 and was resolved in January of 2000. He then
indicated that he interpreted his Dill to be a traffic violation and, thus, having nothing to
do with a liquor law violation concerning re-issuance of his liquor license.
Page 4 of24
Terry Sager of Sager's Liquor at 7093 20th Avenue South addressed Council and
explained the circumstances surrounding his liquor law violation. He indicated that he
had an employee who was stealing from him and he called the police to intervene. He
indicated that the employee turned out to be 19 rather than 22 as he had cJaimed on his
employment application. He also indicated that this underage employee had stolen
alcohol and had sold it to underage persons.
Mr. Sager indicated that the alcohol was stolen from his establishment and sold to minors
outside of his establishment. He then explained that, even though he was cited with a
liquor violation, he was never notified and did not know of the court date that resulted in
ajudgment being entered against his establishment in September of2000.
Mr. Sager indicated he had reviewed his packet and the information from the Alcohol and
Gambling Enforcement Division shows a violation on November 22, 2000 indicating that
alcohol was sold to a person under the age of21. He then commented that his employee
stole the alcohol and sold it outside of the establishment to someone who was under the
age of21.
Mr. Sager indicated he had called the City and spoken to Ms. Stephan the day before the
meeting because Ms. Bender was not in. He then indicated he had called Ms. Bender at
8:10 am. on the morning of this meeting and was told by her that she would look into
why he did not receive a similar letter with his license last year and call him back. He
then commented that she had not called him back as promised.
Mr. Sager indicated that if he had received a letter last year stating that it served as a
warning of a liquor violation he would have called the City immediately.
Council Member Capra asked where the letter had come from. Ms. Moore-Sykes
indicated the letter had come directly from the state.
Council Member Capra asked if the letter was date stamped as being received by the
City. Ms. Moore-Sykes indicated that it was not but stated that often times Staff stamps
the envelope rather than the letter. She then indicated that Ms. Bender had informed her
that the letter was sent to Mr. Sager along with the packet of information concerning his
license renewal application.
Mayor Swedberg commented that the violation had occurred in November of 2000 and
Mr. Sager had not seen the letter other than through this packet for renewal this year.
Mr. Sager showed Council the envelope that had come from the City last year and stated
that the letter was not in the packet.
Council Member Capra asked if Mr. Sager was aware that Council had indicated at the
December 12, 2001 meeting that, ifhe could prove he was not aware of the violation, he
would not have to pay the fine. Mr. Sager indicated he had tried to talk to the Police
Chief, the City, and the City Attorney and no one believes him.
Page 5 of24
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Mr. Sager asked why Ms. Bender did not return his call.
Motion bv Council Member Travis, seconded bv Mavor Swedberu to eliminate the
$500.00 non-disclosure fine for Sa2er's Liquors due to the fact that Mr. Sa2er was
not aware of his violation. All in favor. Motion carried unanimously.
Mr. Paul Montain from the Trio Inn at 7082 Centerville Road indicated he is aware that
the City has the right to fine establishments for wrongdoing but stated he has filled out
the application every year for 17 years. He then commented that his concern is that the
City failed to communicate with its license holders and opted to fine them without
warning. He then explained the circumstances surrounding his violation and why he felt
he did not need to disclose it. He finished his comrnents by asking that the City work
with its license holders to establish a policy that is fair and easy to follow.
Mr. Tom Wilharber of 6849 Centerville Road commented that, in his experience, Council
meetings were normally not cancelled in the past because there was always something to
do such as paying bills or taking care of citizen complaints.
Council Member Capra commented that meetings have been cancelled due to a lack of
quorum.
Mr. Wilbarber suggested that the City should be contacting people if something is wrong
rather than causing discontentment with residents and business owners. He also noted
that the liquor establishments provide a lot of revenue to the City and are important.
Mr. Wilharber indicated he had spoken to Chief Heckman and asked if he had done
something wrong while serving as Mayor concerning liquor license renewal. He then
indicated that there is a new county-wide record keeping system that makes it easier to
keep track of violations and access the information. He then suggested that the City
should start the license renewal process earlier in the year to allow time to resolve any
discrepancies with reporting violations.
Mr. Wilharber commented that length of time in the community should mean something
to the City and warrant the courtesy of a telephone call or some type of communication
concerning an issue with license renewal. He then commented that he could remember
when there were issues at Waterworks and Kelly's quite regularly and that does not
happen any more. He also commented that some of the Council Members ran on a
campaign of communication and that is not happening.
Mr. Wilharber indicated he was not sure if all Council Members were aware that the
December 26, 2001 meeting was being cancelled. He then indicated that a quorum is
three people.
Council Member Nelson asked City Attorney Hoeft to address the legal issue of due
process that was raised in the Minnesota Licensed Beverage Association letter. City
Page 60f24
Attorney Hoeft indicated that the options Council had at the December meeting, based on
information received from the Police Chief, were to either fine the establishments or hold
up renewal of the license to allow for comment from the license holders at the first
meeting of the year. He then indicated that Council had opted to fine the establishments
and that would allow the issuance of the licenses in order to allow those businesses to
remain open come January 1, 2002. He further indicated that due process was provided
by fining the establishments in order to allow them to remain open and issue the license
for 2002 and by allowing the owners to come to the first meeting of the Council in
January to discuss the matter.
City Attorney Hoeft indicated that the City's policy and process has been very informal
in the past and said that, while there is nothing wrong with an informal process, the
decision of Council in December indicates that the new administration would like to see a
more formalized process that more closely follows the statute.
City Attorney Hoeft indicated that, in his personal opinion, the license holders need to
contact the Police Chief in October or November to ask if there has been any violations
rather than waiting for the Chief to call them because the Chief may not have time to do
so. He then indicated that had any of the owners contacted the Chief there would not be a
problem.
Council Member Capra pointed out that the renewal form clearly states that failure to
report a violation will result in fines. City Attorney Hoeft indicated that the form does
require the applicant to make an interpretation of what they feel amounts to a violation
that needs to be reported. He then indicated that it is better to err on the side of caution
and contact an attorney to ask whether or not a specific violation needs to be disclosed.
Council Member Nelson confirmed that the due process was that the fine was issued in
December and Council let the owners come to the next regular meeting to discuss the
matter if they disagreed with the fine. City Attorney Hoeft concurred and indicated that
the City did not revoke or suspend any licenses. He then indicated that the other option
was that the City could have refused to renew the license and that would have had a much
larger impact on the license holders.
Council Member Capra indicated Council levied the fine in order to allow the licenses to
be renewed.
Mayor Swedberg indicated he appreciated the tenor of the comments and the cooperation
displayed by the license holders. He commented that there is an absence of policy in the
City on liquor license renewal. He then commented that the City needs to work on its
procedure. He further commented that he had voted against fining the establishments in
December because he feels there is a lack of procedure.
Council Member Broussard Vickers indicated she had made the motion to fine the license
holders in order to allow the licenses to be renewed. She then indicated that it was her
assumption that the Police Chief would have reported any incidents. Ms. Moore-Sykes
Page 7 of24
indicated that the Police Chief had attached a list to each of the licenses for failure to
disclose in 2000 as well as in 1999.
Council Member Broussard Vickers conunented that, for whatever reason, Staff had not
reported that information last year. She then indicated that, had Staff done so, there
would not be a problem this year. She further conunented that because she was operating
under the assumption that this would have happened last year she felt a fine was in order
because she felt business owners have the responsibility to follow the law and disclose
violations.
Council Member Broussard Vickers indicated that her motion to fine the license holders
was made based on incomplete information and wrong assumptions.
Motion bv Council Member Broussard Vickers. seconded bv Council Member
Travis to reverse the $500.00 failure to disclose fines issued to liquor license holders
at the December 12, 2001 meetin!!:.
Council Member Capra disagreed saying that she feels the bar owners have a
responsibility to disclose violations. She then commented that, with the exception of Mr.
Sager, license holders were aware ofthe violations and did not disclose them.
Council Member Broussard Vickers indicated that she is concerned that the City is trying
to hold the license holders to a standard they were not held to in the past.
Council Member Capra noted she had spoken to Mr. DeFoe who had told her he wished
Centerville had its small town politics back where things could be resolved by sitting
down and talking about it rather than in a public format. She then indicated she had
informed him that it is against the open meeting law to do so. She further commented
that it is nice to have the small town feel but noted that rules need to be followed.
Council Member Nelson noted that in her business, if forms are not filled out correctly,
the IRS would fine and penalize her. She then commented that she does not feel that
filling out the form incorrectly for years is an excuse to continue to do so.
Council Member Travis indicated that he disagreed with Council in December when it
levied the fines. He then told the license holders in attendance that time is precious and
asked them not to waste any more of their time or Council time on this. He then said
"disclose the violations next time".
Mr. Montain indicated that if other administrations had told him about the procedure he
would have filled out the form correctly.
Mr. Ken Vanderbeek of 7095 20th Avenue South asked whether license holders should be
required to call the Chief of Police before filling out the renewal application to determine
whether they have had violations.
Page 80f24
Council indicated that license holders do need to contact the Police Chief before filling
out the application.
Mr. Vanderbeek expressed concern that his establishment could have enough violations
in a year that his license may not be renewed and he would be unaware of it until time to
fill out the application.
Mr. Sager indicated that when a business owner passes a compliance check the business
is sent a letter. He then asked why a letter could not be generated that states the business
did not pass the compliance check.
Mayor Swedberg indicated the City wants to establish a clear policy for license renewal
so that all parties understand it. He then indicated that the City would be working on
drafting a liquor ordinance to eliminate these types of issues.
Vote: Aves - 3. Navs - 2(Council Member Nelson/Council Member Capra). Motion
carried.
Ms. Moore-Sykes indicated that Council needed to act on Mr. DeFoe's application.
Motion bv Council Member Nelson. seconded bv Council Member Travis to
approve the renewal of the liquor, wine and club license for Waterworks Beach
Club. All in favor. Motion carried unanimouslv.
Mr. DeFoe indicated he had not gotten his information in on time. He then indicated that
when this happened he was disappointed about the lack of communication but noted that
since this happened he had learned his application was not complete and the City has
been working with him to expedite the renewal ofhis license. .
Mr. DeFoe asked Council to make whatever improvements it could to the system to
eliminate the type of problems that happened this year. He indicated he had never
thought to put a DUI, either his or an employees, on the license application. He further
indicated that it was nicer when someone from the City would call and let him know
when there was a problem with his license.
Ms. Moore-Sykes indicated she would fax the renewal to the State first thing in the
morning and ask that a license be faxed back to her.
2. Budget/Deferred ComoensationlUnion Contract (update)
Ms. Moore-Sykes indicated the auditor from Abdo, Eick and Meyer had been in the
office all day reviewing information and noted there should be a report available by
Monday for Council review.
Page 9 of24
3. 2002 Budget
Council Member Nelson indicated that more information was needed before discussing
the budget item.
Motion bv Council Member Nelson. seconded bv Council Member Travis to table
the budl!et discussion. All in favor. Motion carried unanimouslv.
4. Vallev Creek Lawn Mowing: Service Contract - 2002
Council Member Capra asked ifthere were issues with the contract.
Mr. Palzer indicated that Council had discussed the contract but had not approved it.
Motion bv Council Member Broussard Vickers. seconded bv Council Member
Capra to approve the 2002 contract for Vallev Creek Lawn Mowinl! Service.
Council Member Travis asked if Mr. PaIzer approved of the contract. Mr. PaIzer
indicated he did not have issues with the contract.
Mayor Swedberg indicated he felt the contract amount was a lot of money for mowing.
Council Member Broussard Vickers indicated that the City is billed hourly for mowing
and the total would be approximately $23,000.00.
Vote: Aves - 4. Navs -l(Mavor Swedberl!). Motion carried.
5. Staffing Levels
Ms. Moore-Sykes indicated she was working on a position description for the secretarial
position and noted it was her intent to bring it to Council for approval so that the position
could be posted. She then indicated that she and the other Staff members would attempt
to attend the committee meetings in February.
Council Member Broussard Vickers indicated that she did not need to see the job
description as it falls under the responsibility of the administrator.
Council Member Nelson indicated she would like to see the job description.
Ms. Moore-Sykes indicated that Staff would like to resolve the filing issue by using an
intern to answer the phones and using the secretarial staff along with the City Clerk to
clean out the files. She then indicated she would bring the matter to Council for
discussion at a later date.
Page 10 of24
6.
Lion's Request (Fete des Lacs)
. 1
. b~OvJ'1JY
V'iJ~~
Mr. John Theil, President of the Centerville Lions, indicated the Lions would like to take
over the City celebration and would be doing fundraising to do so.
Council Member Capra asked if the Lions were aware that Council had lowered the
budget for the festival this year to $10,000. She then indicated that she had reviewed the
matter extensively and is concerned because a lot of money was spent for the festival and
that money belongs to the taxpayers and she would like Council to consider funding the
parade and fireworks because those are events that the residents can attend for free. She
also commented that she would prefer that the City not be involved in the carnival aspect
of the festival because of the cash nature of the business making it hard to account for all
of the dollars.
Council Member Nelson asked if the parade were to cost more than $10,000 if Council
Member Capra felt the City should cover it. Council Member Capra indicated that she
would like the City to fund the fireworks and the parade but stay within the $10,000
budget. She then noted that the City could help with staffing and setting up the festival.
Mayor Swedberg indicated he had reviewed the numbers and determined that the parade
was not as expensive as claimed and noted that the totals for the parade were $5,489.17.
A resident in attendance who was also a member of the festival committee indicated that
the budget for the parade was $7,500 and said she thought it came in at $6,500 or
$6,800.00. She then indicated that the Mayor may not have all of the information.
Mayor Swedberg indicated that he had many questions concerning the festival and the
funds spent on it. He then indicated that the City supported all of the requests from the
Fete des Lacs committee and, in return, had asked for clear and accurate accounting for
the festival. He further indicated that accurate frnancial information was not kept and
obtaining information from the Committee has been very difficult.
Mayor Swedberg indicated that the Committee made a decision to disband based on a
rumor. He also indicated that the City Council had adopted the City celebration as a goal,
paid bills, and fulfilled requests from the Committee. He then asked why the Committee
disbanded.
Council Member Broussard Vickers indicated that the request before Council was for
permission for the Lions to take over planning the City festival. She also commented that
the City could not make the Lions accountable for the actions that took place last year but
can put strict accounting requirements in place for this year. She then commented that
what happened last year is sour milk at this point and not worthy of discussion.
Motion by Council Member Broussard Vickers. seconded bv Council Member
Capra to allow the Lions to plan the City celebration. to donate the $10,000
bude:eted for the festival to be used for the parade and fireworks. to allow the Lions
Page 11 of24
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to keep any income ~enerated by other events. and to require that the Lions run the
bills for the parade and fireworks throul!h the City.
Council Member Capra asked for a friendly amendment that would require that the
$10,000 be used for the parade and fireworks and any bills be run through the City.
Council Member Broussard Vickers accepted the friendly amendment.
Mayor Swedberg indicated he would like to know why the Connnittee quit and noted that
the Lions consist of many of the Committee members.
Mr. Thell indicated that once a few of the members resigned he had a hard time filling the
seats and was busy working on the festival. He also noted that the Committee was not
working.
Council Member Nelson indicated it would be helpful to have some of the questions
concerning the Committee answered.
Council Member Broussard Vickers indicated that there would be no Committee if the
Council authorized the Lions to plan the event.
Mayor Swedberg indicated that he could not get numbers from the Committee and had
spent eight hours to come up with the information he did have. He then commented that
the Committee had disbanded and now wants $25,000 for the same purpose and he
cannot support the request.
Council Member Capra agreed that there were some things missing with the accounts and
that is why she supports the parade and fireworks because that is no cash back to the City.
Ms. Moore-Sykes expressed concern that if the invoices go over $10,000 the City could
end up paying more than the budgeted amount. She then suggested that the money be
given to the Lions with the stipulation that it be used for the parade and fireworks and an
accurate accounting be submitted to the City.
Council Member Broussard Vickers indicated that she would not want the Lions signing
contracts on behalf of the City and noted that the City would need to be clear about that.
Mayor Swedberg asked if the City could give money to the Lions.
City Attorney Hoeft indicated that, if Council determined the funds would be used for the
benefit of the residents, there is no problem donating money to the Lions for the festival.
Council Member Nelson asked who would be responsible to carry insurance for the
festival. City Attorney Hoeft indicated that any fireworks provider would need insurance
and noted the City could ask that it be named as a co-insured on their policy for the event.
Page 12 of24
A resident in attendance who was a member of the Corrnnittee indicated that those that
worked on the parade had turned in a detailed accounting for the parade to the Chairman
of the Committee. She then said she feels it is unfuir to judge the whole Committee
based on the actions of a few. She further commented that detailed records were kept and
she is proud of the fact that the parade was kept to under its budgeted amount.
Council Member Capra indicated that she had seen the budget for the parade but said
there was no information for the rest of the festival.
Council Member Broussard Vickers withdrew her motion. Council Member Capra
withdrew her second.
Motion by Council Member Broussard Vickers. seconded by Council Member
Capra to allow tbe Lions to plan tbe City celebration. to donate $10.000 to fund the
parade and fireworks. to require that the Lions provide an accurate accountine: of
the costs associated with the parade and fireworks. and to require that the fireworks
vendor name the City as an additional insured on its policy for the event.
Mayor Swedberg commented that this should not be a reflection of the good volunteers
who worked on the festival but said he is very frustrated with trying to obtain numbers.
He then noted he would abstain from voting on the matter.
Vote: Aves - 4. Nays - O. Abstain -1 (Mavor Swedbere:). Motion carried.
Ms. Fairbrother asked what date the Lions had in mind for the festival.
Mr. Theil indicated the Lions were looking at the first weekend in August.
Council asked to be informed if the Lions do not want to plan the festival.
7. Potentiallv Dangerous Dog Update
Council Member Capra indicated she had heard there was an issue with the Salazars' dog
again at 7336 Old Mill Road. She then indicated that the letter received indicates t.!Jat the
Salazars are aware that one more incident will result in seizure of the dog.
Ms. Moore-Sykes indicated there had been no incidents since that letter.
Council Member Broussard Vickers indicated that the ordinance was clear and there is no
action needed from Council.
Council Member Nelson asked that Council be kept apprised of any new information on
the dangerous dog matter.
Page 13 of24
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8. Special Use Permits - Annual Renewal
City Attorney Hoeft indicated that he and Mr. paJzer had discussed the matter and
determined that three of the businesses operating under special use pennits are still
considered non-conforming and those permits need to be renewed.
Mayor Swedberg asked Staff to check whether the towing company that recently moved
into the commercial district is an allowed usage.
Motion bv Council Member Broussard Vickers, seconded bv Council Member
Capra to approve the special use permits as presented bv Staff. All in favor.
Motion carried unanimously.
Council recessed to change the tape at 8:20 p.rn.
Council reconvened at 8:30 p.m.
9. Turcotte PropertY
Council Member Capra asked if it would be possible to use TIF funds to remove the
house. Ms. Moore-Sykes agreed to investigate the matter and report back to Council.
Ms. Moore-Sykes indicated she had been contacted by Carol Woodward and she had
asked if Council was interested in either renting or selling the Turcotte property to her.
Council indicated that it wanted to sell the whole piece of property for redevelopment.
Mayor Swedberg asked if the title had been cleared.
City Attorney Hoeft indicated that the Examiner of Titles for Anoka County had been
given the information needed to clear the certificate of title. He then noted that it would
be a few months before any information is received back from the Examiner of Titles.
10. National Volunteer Week
Council Member Capra indicated she had brought up the possibility of having a cook out
at City Hall to coincide with National Volunteer Week in April rather than the volunteer
holiday party that the City usually holds. She then indicated that she would like to move
forward with the planning for that cookout with Council approval.
Council Member Broussard Vickers indicated she had no problem with the cookout but
asked where in the budget it had been accounted for. She then commented that if it was
not accounted for in the budget something else would have to be removed so that this
could be done.
Council Member Nelson asked Staff to determine where in the budget the holiday party
was billed last year.
Page 14 of24
Council Member Capra volunteered to look into the costs of having a cookout at City
Hall.
VIII. NEW BUSINESS
I. KCI Final Grading
Mr. Peterson indicated that KCI had not included a final grading plan when it submitted
its plans for approval. He then indicated that the grading plans, as submitted, meet with
his approval.
Motion bv Council Member Broussard Vickers, seconded by Council Member
Nelson to approve the final 2radin2 plan for KCI as reviewed and approved bv the
City En2ineer. AU in favor. Motion carried unanimouslv.
2. Final PlatlDeveloper's Agreement Eagle Pass 2nd Addition
This item was removed from the agenda
3. Council Assignments - Resolution 02-001
Council Member Broussard Vickers noted that the Planning and Zoning Commission had
voted to recommend the appointment of Mary Jo Halmbrecht to the Planning and Zoning
Commission.
Council Member Nelson noted that Bridgett Backman and Mike Harris should be added
under EDC. She then commented that she does not feel it is necessary to have Council
Liaison's to committees but said, in light of the majority opinion of Council to the
contrary, she would volunteer to be the EDC liaison.
Council Member Capra noted that the Fete des Lacs Committee should be deleted.
Ms. Moore-Sykes indicated that prior to the holidays there had been an advertisement out
on the sign for the openings on the Park and Recreation Commission and the Planning
and Zoning Commission. She then asked for ideas for recruitment.
Council Member Broussard Vickers agreed to act as the liaison to the Park and
Recreation Commission.
Council Member Travis agreed to act as the liaison to the Planning and Zoning
Commission.
Council Member Capra indicated she was willing to serve as the Cable Commission
liaison. She then noted that any committee wishing to have Council input should contact
a Council Member.
Page 15 of24
Council Member Broussard Vickers indicated she had an issue with the QJill4 being the
official newspaper but noted there is not much of a choice in the area. She then noted
that she does not always receive her issue.
Council Member Capra asked if Staff could ask the paper to leave issues at City Hall.
Mayor Swedberg indicated that the City could not use a monthly newspaper for posting
legal notices.
Council Member Broussard Vickers asked how much more expensive it would be to
publish in the St. Paul Pioneer Press.
Council Member Capra asked Staff to contact Leanne Schootz, the Managing Editor at
407-1226 to make them aware ofthe City's issues.
Council Member Broussard Vickers indicated she did not care for what they do for the
City and noted they do not get the newspapers to all residents.
Motion bv Council Member Broussard Vickers. seconded bv Council Member
Capra to approve Resolution 02-001 as amended. All in favor. Motion carried
unanimouslv.
Mayor Swedberg commended those that give service to the City.
4. Work Sessions Prior to Council Meetings
Ms. Moore-Sykes indicated she would like to start scheduling work sessions prior to
Council meetings in order to discuss items that do not need to be heard at the regular
Council meeting. She then indicated that Council could either start earlier or move the
start time ofthe regular meeting back one hour.
Council Member Broussard Vickers indicated that Council had not budgeted for work
sessions on different nights and noted that Council would be paid for any extra meetings
Members have to attend. She then indicated she would be okay with holding a work
session for one hour before starting the regular meeting provided that the work session
shortened the length of the regular meeting. She also asked if Council needed to list all
topics to be discussed at the work session when noticing the meeting.
Ms. Moore-Sykes indicated the meeting would be published and noted that a complete
list of topics was not necessary.
Council agreed that it did not want to televise the work session.
Council Member Capra indicated she was fine with the work sessions but asked that the
agenda reflect that the regular meeting would start at 7:30 p.m.
Page 16 of24
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Council Member Broussard Vickers indicated she thought Council should try holding
work sessions for one hour before the regular meeting in an effort to speed up the regular
meeting and keep things moving. She then indicated that Council could try it for a few
months to see ifthere is a difference.
Mr. Tom Lee indicated that because he usually does not have the agenda when he
watches the Council meeting on television and he is usually confused. He then
commented that the work session would be even more confusing to viewers.
Council Member Nelson indicated she would like to have the meeting televised for
people to watch if they want to.
Council Member Capra indicated that one of the City's goals is to have the minutes and
the agenda on the website. She then noted that the League of Minnesota Cities website
was beautiful.
Mayor Swedberg commented that the recording secretary takes great minutes and he feels
that the minutes should be sent directly to Council rather than to Staff because he does
not think Staff should have to review the tape each week.
It was the consent of Council to authorize TimeSaver Off site Secretarial, Inc., to send the
minutes directly to Council.
5. Tobacco Compliance Check Violation (Tom Thumb)
Ms. Moore-Sykes indicated that Ordinance 66 allows for an administrative fine for a first
violation of the tobacco ordinance.
Mayor Swedberg asked if Tom Thumb was notified of the offense.
Ms. Moore-Sykes indicated she was not sure if they were notified but said she could
outline the violation information to them by letter when she sends the fine information.
Council Member Travis asked Staff to find out if the establishment has had prior
violations.
Mr. Lee indicated he was in Tom Thumb a few days ago and the clerk was giving some
kids the business about trying to buy cigarettes.
Council Member Capra asked Staff to check with Chief Heckman for prior violations.
Council Member Broussard Vickers suggested sending Tom Thumb a letter to indicate
they were charged with a violation and notifY them that the City will be imposing an
administrative fine to be determined by the end of February.
Page 17 of24
City Attorney Hoeft advised Ms. Moore-Sykes to prepare a draft resolution with the fine
amount blank for consideration at the next meeting.
Council Member Broussard Vickers indicated she would like a resolution that lists the
fines generically for different types of violations.
City Attorney Hoeft indicated it would be fine to come up with a template for the
resolution but noted that the City is required to provide a fine by resolution for Tom
Thumb that is specific to them.
Council Member Broussard Vickers asked Staff to poll surrounding cities to determine
what they charge for tobacco violations.
Mayor Swedberg asked if tobacco falls under the authority of the Liquor Control Board
and, if so, whether they would have any information as to how to proceed with a first
offense.
6. Surface Water Management Plan (update)
Mr. Peterson indicated that Staff has done some more updating to the Surface Water
Management Pan and had received responses from Rice Creek Watershed District and the
Metropolitan Council which will be incorporated into the Plan.
Ms. Moore-Sykes indicated she was working on the capital plan that goes out to 2006.
7. Goals and Obiectives - 2002
Mayor Swedberg indicated it was not his intent when he wrote the goals document that
Council would revisit it.
Council Member Nelson indicated she liked getting a report from the City Administrator
as to what has been completed and where the City is on its goals.
Council Member Nelson commented that the checklist was intended to be a checklist for
builders to come to City Hall and have each item they need to do checked off and
initialed by Staff.
Council Member Broussard Vickers indicated that the goals could be discussed at the
first work session meeting.
Council Member Nelson noted she intended to attend the Traffic Safety Management
meeting and asked that the meeting be posted. Ms. Moore-Sykes indicated the meeting
would be posted.
Page 18 of24
Council Member Capra asked if the information for the Traffic Safety Management
meeting could be put on the cable channel and asked that Staff contact Mr. Lee because
he is very interested in these issues.
Council Member Nelson asked Staff to notify the resident that has been before Council
on Traffic Safety a couple of times so he is aware ofthe meeting.
Ms. Moore-Sykes indicated she had provided notice of the meeting to the Park and
Recreation Commission.
8. Council Pay/Cancelled Meeting
Council Member Broussard Vickers commented that she had assumed Council would not
be paid for a meeting that was not held.
Ms. Moore-Sykes indicated that Council is paid $200 per month plus $25.00 for any extra
meetings scheduled.
Council Member Capra indicated that the minutes from the January 26, 2000 meeting
contained a motion by Council Member Sweeney and seconded by Council Member
Broussard Vickers to increase Council pay to $200 and the Mayor's pay to $250 and to
require no penalty for missing less than three meetings.
Council Member Nelson indicated that Council would be paid if they had not missed
three meetings. She then indicated that, if Council wished to change the pay and penalty
requirements it would need to do so this year to be effective for the year 2003.
Council Member Nelson questioned whether a member would be penalized for missing a
meeting if Council decided not to hold the meeting and that put the member at three
missed meetings.
Ms. Moore-Sykes indicated she had interpreted the meeting as a cancelled meeting not a
missed meeting.
9. Centennial Senior High School Donation Request (2002 Graduation Party)
City Attorney Hoeft indicated that Council needed to determine if the donation would
benefit the City.
Council Member Nelson indicated she was not interested in having the City contribute to
this event.
Council Member Broussard Vickers indicated that this was a worthwhile cause but said
that there are a lot of worthwhile causes in the City and the City cannot afford to donate
to all of them so it would be better to donate to none of them.
Page 19 of24
Mayor Swedberg indicated he did not feel the City could equitably contribute to all
worthwhile causes.
Motion by Council Member Capra to table this request. The motion died for lack of
a second.
Motion by Council Member Nelson. seconded by Council Member Broussard
Vickers to deny the request from Centennial Senior Hil!h.
Council Member Capra commented that the City does have residents whose children
attend Centennial Senior High. She then noted that the school is taking on the
responsibility to do a lock in for seniors and she thinks the City should look into a way of
helping to provide this service to the community for its teenagers.
Council Member Broussard Vickers indicated that she was the Chairperson for the event
one year and they did not come to the City to ask for funds.
Vote: Ayes - 5. Nays - O. Motion carried unanimouslv.
A resident in attendance commented that this event is not a school event it is an event
sponsored by parents for the seniors that is held at the school.
10. EDC
Ms. Amy Fairbrother, Chairperson of the EDC, thanked Council for allowing the EDC
time on its agenda and then announced that the EDC was supporting a festival called
Snow Biz that runs in conjunction with the St. Paul Winter Carnival on February 15, and
February 16, 2002. She also noted that there would be horse drawn hayrides, ice skating,
a scavenger hunt, a snowman building contest, etc.
Ms. Fairbrother indicated that the EDC had been working on the 2002 business directory
and noted it was more detailed than it has been in years' past. She then noted that it
would be sent to all residents.
Ms. Fairbrother indicated that the appointments to the EDC were on the Consent Agenda
for Council this evening and said she hopes that Council accepts the recommendation of
the EDC.
Council Member Nelson asked whether the EDC would like Staff or Council to respond
to the e-mail sent on November 18,2001.
Ms. Fairbrother indicated that the EDC was looking for an update on those items and
noted that the EDC did not want to lose its focus going into 2002.
Page 20 of 24
Council Member Capra indicated that when Council had the downtown water meeting
there was a petition for water and as the night went on people started pulling names off of
the petition and there were not enough to go ahead and move forward with it.
Mr. Sheppard explained that residents were not pulling names off ofthe petition.
Council Member Broussard Vickers clarified that there was a large public outcry against
doing anything and noted it is a matter of money. The City does not have the money to
pick up a large portion of the expenses and residents do not want to. She then
commented that revitalizing downtown is a great idea if someone finds a way to pay for
it.
Ms. Fairbrother asked if the EDC would be receiving minutes because thal is very
helpful.
Council Member Broussard Vickers indicated that all the items requested are a matter of
cost and noted Council would review them and determine if it is cost effective to
continue.
Council Member Nelson indicated Council would keep the EDC up to date on the items.
IX. CONSENT AGENDA
I. The City of Centerville December 13, 2001 through December 31, 2001
Expenditures.
2. City ofCenterville January 1,2002 through January 9, 2002 Expenditures
3. Centennial Fire District Expenditures
4. TirneSavers - 2002 Contract
5. Juran & Moody
6. Mediation Services - 2002
7. Support Letter for Alexandra House
8. Pay Request #5 - Hunter's Crossing (Northdale Construction - $21,746.15)
9. Pay Request #2 - Pheasant Marsh (Park Construction Company - $140,593.77)
10. Acceptance of Rob Sheppard's Resignation Letter (Plmming and Zoning
Commission)
Council Member Capra requested that Items 1 and 2 be removed for discussion.
Council Member Broussard Vickers asked that Item 6 be removed for discussion.
Motion bv Council Member Broussard Vickers, seconded bv Council Member
Capra to approve Consent Al!enda Items 3, 4, 5. 7. 8, 9. and 10 as presented.
Council Member Nelson asked that the Consent Agenda be read. Mayor Swedberg read
the Consent Agenda.
Page 21 of24
Mr. Lee questioned the dollar amount of the pay request for Hunter's Crossing.
Mayor Swedberg indicated the amounts were for civic improvements and noted that there
was a bond that the money was being paid out of.
Vote: Aves - 5, Navs - O. Motion carried unanimously.
Council Member Capra asked what the large check to U.S. Bank Corp was for. Ms.
Moore-Sykes indicated she would look into it and report back.
Mayor Swedberg indicated that he thought the amount was a transfer out to pay for a
bond. He then noted that he was not sure that the budget had allowed for the $58,000 for
the City Hall lease and asked Staff to look into it.
Council Member Capra indicated she did not have a problem approving the check but
said she wanted to know what it was for.
Motion by Council Member Capra, seconded by Council Member Nelson to
approve Consent Aeenda Items 1 and 2 as presented. All in favor. Motion carried
unanimously.
Council Member Broussard Vickers indicated she did not see the mediation services item
in the budget and asked Staff to look into whether it was included.
Ms. Moore-Sykes indicated that mediation services is a good tool to use for
neighborhood disputes and noted there was one brewing right now.
Council Member Broussard Vickers indicated she did not have a problem with paying a
fee to be allowed to use the mediation services but noted that' the item needed to be
included in the budget.
Motion by Council Member Broussard Vickers, seconded by Council Member'
Capra to approve Consent Aeenda Item 6 as presented. All in favor. Motion
carried unanimously.
X. COMMITTEE REPORTS
Council Member Capra reported that at the April 2001 Cable Commission Meeting the
executive committee had voted to fund the formal process against AT&T all the way to
the end. She then noted that the attorneys have indicated that they do not think it will go
all the way to the end but it could.
Council Member Broussard Vickers indicated that there could be additional monies that
the City would be requested to pay that should be included in the budget.
Page 22 of24
Council Member Nelson indicated that the City could reallocate funds if a bill comes up
that was not planned for that the City is committed to pay.
Ms. Moore-Sykes indicated that the Cable Commission is also renegotiating the franchise
agreement and noted she did not think it would take affect for an increase for this year.
Council Member Broussard Vickers indicated that the Planning and Zoning Commission
continues to discuss Ordinance #4 and the proposed amendments to the Zoning Map.
She then asked City Attorney Hoeft if the City were to rezone the C-l District to
residential but nonbuildable would it amount to a taking of property.
City Attorney Hoeft indicated that if the City is going to restrict or take away the property
owner's economic ability to use the property it would be a taking.
City Attorney Hoeft indicated he would need to review the history of the property to
determine the current zoning and determine whether or not the property owner would
have a remedy for that.
XI. ADMINISTRATOR'S REPORT
1. Bonestroo. Rosene. Anderlik & Associates 2002 Fee Schedule
City Engineer Peterson indicated that the rates for 2002 had increased slightly.
Mayor Swedberg noted that fees increased three percent (3%).
Mr. Peterson asked if Council had received the calendars his office had provided to the
City. Ms. Moore-Sykes indicated that she would provide the calendars to Council.
Ms. Moore-Sykes reported that the Police Commission Meeting was scheduled for 8:00
p.rn.
Ms. Moore-Sykes indicated that the DNR had released 90% of the grant funds for Acorn
Park and noted that the other 10% would be released when the remaining work is
finished.
Council Member Capra asked where the money would go. Ms. Moore-Sykes indicated
that the money would go back into the general fund.
Ms. Moore-Sykes reported that govoffice.com had set up a demo for the City to use and
noted that Staff had been looking at it and feels it is very easy and fast. She also noted
that the costs very closely approximate the recommendation of the Communications Task
Force.
Page 23 of24
Ms. Moore-Sykes reported that the Editor of Town Life Magazine had asked whether
Council was interested in having anything published in its Marchi April Edition. She then
noted that the deadline for submission was January 31, 2002.
It was the consent of Council that it did not wish to publish anything in Town Life
Magazine.
Ms. Moore-Sykes reported that the Administrators from the member cities had discussed
the takeover of AT&T Broadband by Comcast. She also indicated that the administrators
had decided to purchase test equipment to make sure that the video equipment is up to
standards as a commission rather than having each City purchase the equipment
independently.
Ms. Moore-Sykes reported that the Fire Chief is offering badges to member cities so that
emergency staff can access the City during a crisis. She then indicated that the badges
would have the City's logo and the name of the individual engraved on it and should not
be easily altered. She then noted that 28 residents had signed up for the citizens academy
which is a program that teaches residents what the police and fire departments do for the
community.
Motion by Council Member Capra. seconded by Council Member Nelson to recess
to a closed Executive Session to discuss the performance review of City Clerk
Treasurer. Ms. Teresa Bender. Aves - 4. Nays - 1 (Council Member Broussard
Vickers). Motion carried.
Council recessed to closed session at 9:52 p.rn.
Council briefly held discussion in regards to the preliminary performance review of the
City Clerk.
Council reconvened to the regular Council meeting at 10:04 p.m.
XII. ADJOURNMENT
Motion by Council Member Broussard Vickers. seconded by Council Member
Capra to adiourn the January 9. 2002 City Council Meetinl!: at 10:06 p.m. All in
favor. Motion carried unanimouslv.
Transcribed by:
Joan Lenzmeier, Recording Secretary
TimeSaver Off Site Secretarial. Inc.
Page 24 of24
.~
c, en:terville
)):'~' ,'~'"
~,H,tf;;i'''''~-' {_E~.ta b{ l~,h ed
MEMO
DATE:
January 23, 2002
TO:
Mayor and Council
FROM:
I/i,.
Kim Moore-Sykes, City Administrator ? I,U>:
RE:
Deferred Compensation Report from Abdo, Eick & Meyer
I~...~......................................................................
On October 24, 200 I, the accounting firm of Abdo, Eick and Meyer was contacted and
asked to do an audit of the City's Deferred Compensation Plan from 1996 through
October 2001. Steve McDonald, Abdo, Eick and Meyer, recently contacted Staff to
report that the audit of the City's Deferred Compensation Plan is completed. A copy of
that report has been received by the City and has been distributed to the City Council.
Mr. McDonald found two issues as the result of the audit that requires Council action.
The first issue is that FICA and Medicare was not deducted from the City's contribution
to participating employees' deferred compensation. These errors occurred because of a
misunderstanding about what the requirements were regarding deducting FICA and
Medicare from this benefit.
The City will be required to remit this shortage to FICA and Medicare. In addition, Mr.
McDonald reported that participating employees' W-2's will need to be amended.
Because many of the employees that participated in the City's deferred compensation
plan from 1996 to 2001 are no longer employed with the City, iVlr. McDonald is advising
that the City pay both sides of the withholding as soon as possible so that it can be
reflected li, the first qt:.arter of2002.
The last issue may require the City to convert its contribution to the State plan. The issue
is whether or not the deferred compensation in lieu of health benefits is regulated by
Minnesota Statute Section 356.24 and ifso, what correction is required. Mr. McDonald's
recommendation is to contact the Attorney General's office for an opinion.
Recommendation:
L Direct Staff to amend affected W-2's tor each year from 1996 to 2001, paying
both sides of the withholding in the amount of$5,954.32; and
2. Seek the Attorney General's opinion regarding the application afthe
Minnesota Statute Section 356.24.
ABDO
ABDO
EICK &
MEYERS LLP
Certified Public Accountants & LonsuJ.t.ants
January 16, 2002
7241 Ohm;; Lane
Suite 200
Milllll~ap()ljti, :\-IN :):34;V
Mayor and Council
City of Centerville
1880 Main Street
Centcrville, Minnesota 55038
Dear Mayor and Council:
On October 24, 2001, we were engaged to research how deferred compensation payments were made and the payroll
processing procedures applied to the payments. The City implemented the deferred compensation plan in 1996 under
Section 457 of the Internal Revcnue Code. Beginning in 1996, the City allowed employees a monthly limit for health
insurance. If the full amount was not used, the difference was allowed to be contributed to the employees deterred
compensation account.
Two codes were set up on the tinance system to account for deferred compensation. One was identified as 102, to
track the employees contribution. The other was identitied as 506, and was used to track the amount contributed to
deferred compensation in lieu of health benefit. We accumulated totals recorded in these categories by year tor each
employee. This intormation came trom the payroll system. The totals were then compared to the W -2 forms given to
each employee and filed with the Internal Revenue Service (IRS). It was evident that the City did not withhold Social
Security and Medicare on the 506 code. The City will need to remedy this by amending the W-2's for each employee
for each year. This will correct the earnings record for each employee. The City wiJ1 then need to make the payment
for the total 15.3 percent withholding in the first quarter 2002 and file a Foml 941C along with the regular Form 941.
The City does have a right to ask tor the employee's share of 7.65 percent of the 506 benelit, but this may be difticult
since it was a City error and many of the employees atfccted no longer work at the City. The IRS literature makes it
clear that the employer has the responsibility to remit the total 15.3 percent and the right to withhold half of it from
the employee's earnings. A summary ot'the lotalunderreporred deferred compcnsation is included ,b Allaehment A.
Another question tor consideration on whether the deterred eompensation in lieu of health insurance was a City
contribution or part of employee wages. Phone calls made to the Lcague of Minnesota Cities and other clients
offering similar plans had originally indicated that they were part of wages, but further information received today
indicates that they may be treated as a City contribution. This would be significant because a City contribution to an
employee-deferred compensation requires participation in the State Deferred Compensation Plan. This plan is limited
to $2,000 and requires an employee to match equal to the City contribution. There were several cases where
employees received over $2,000 of benctit and others that did not contribute the required match. Several sources have
given ditferent answers to this question. I discussed this with an attorney at the Attorney General's office and we felt
the best remedy would be to request an Attol11ey General opinion on this matter and how to handle past year
transactions, if any change would be required.
fJ 12.1:nS.I)(}lJi) " j';L\: iiJ2.1l:):).:326I
City of Centerville
January 16,2002
Page Two
We also agreed the information from the payroll system to the amounts received by PEBSCO. Over the tlve-year
c\ period, there was a difference 01'$1,213.62 between PEBSCO totals and the City's payroll. This appears to be a
~ timing difference and is not signiticant overall. We were also presented with two checks written at the end of 1999
and 1998 for $1,439.06 and $3,647.00 for consideration. These appeared to be remittances of collections for several
pay periods. Although the City did not have any documentation of the employees that made up the checks, the
account balance at PEBSCO appeared reasonable, and the checks appeared proper.
The total amount per year needing withholding is summarized below:
Deterred
Compensation
in lieu of
Health
Insurance
1996
1997
1998
1999
2000
200 I (through October)
$
6,836.94
8,516.25
6,702.70
10,589.23
6272.00
Total
~_Jg,<.J 11 12
Social Security and Medicare payment requircd (15.3% x $38,917.12)
.t. 5 954.32
Summary ofresults:
. We noted no instances where the health insurance and the deferred compensation in lieu of health insurance
exceeded the benetit allowed by the City.
. We noted that Social Security and Medicare was not withheld on any deferred compensation benetjt in lieu of
health insurance.
We recommend amending the W-2's for each year, paymg both sides of withholding as soon as possible and
reflecting the withholding in first quarter 2002. The Council should then decide if they will request the
employee half from individual employees.
. [t appeared that many employees received the benetit over the Live-year period. There was no evidence that"
selected few were presented with the plan.
. One employee exceeded the maximum contribution 01'$8,000 in 1999 by $112.5CJ. We would recommend
correcting this error by issuing a 1099R for 1999 to thc affected employee. -'
City of Centerville
January 16, 2002
Page Three
. Furtber corrections may be necessary to convert tbe 506 contribution to the State plan. We recommend that
the City request an Attorney General opinion on whether tbe differed compensation in lieu ofhcaltb benefits
falls under Minnesota Statute Section 356.24 and whether any correction is necessary to prior year
information.
We can make the necessary corrections under Council direction.
Sincerely,
ABDO, EICK & MEYERS, LLP
Certified Public Accountants
~'"R.M~J~
Steven R. McDonald, CPA
Attachment
1996
102-0ef loc 506 -DefIne Difference
Ee Eleel In Lieu of subjeclto
Employee Amount Health Benefit PerW-2 FICA
Danielson, Timothy $ $ $ $
Fleischman, Earl
Lien, Jill
March,James 194.70
Palzer, Paul 1,875.00
Pelerson, Todd
Ward,Diane
Fairbrother, Aimee
Sweeney, Kristen
Thompson, Laura
Barron, Robert
Gaustad, Ry-Chel
Moore-Sykes. Kimberlai
Westbrook, Danell
Total For 1996 $ 2,069.70 $ $ $
Total for 102 & 506 $ 2,069.70
Amount paid to vendor $ 2,069.70
1997
102-Deflnc 506 - DefIne Difference
Ee Elect In Lieu of subject to
Employee Amount Health Benefit PerW-2 FICA
Danielson, Timothy $ BOO.OO $ $ 800.00 $
Fleischman, Earl
Lien, Jill 160.00 840.00 160.00 840.00
March,James 778.80 846.96 778.80 846.96
Palzer, Paul 4,950.00 2,237.50 4,950.00 2,237.50
Peterson, Todd
Ward,Diane
Fairbrother, Aimee
Sweeney, Kristen
Thompson, Laura
Barron, Raben 750.00 850.00 750.00 8SD.DD
Gaustad, Ry-Chel 412.24 787.48 412.24 787.48
Moore-Sykes, Kimberlai
Westbrook, Danell 1,275.00 1,275.00
Total For 1997 , 7,851.04 S 6,836.94 $ 7,851.04 S 6,836.94
Total for 102 & 506 $ 14,687,98
Amount paid to vendor $ 14,637.98
199B
102-Def Inc 506- Def Inc Difference
Ee Elect In Lieu of subject to
Employee Amount Health Benefit PerW-2 FICA
Danielson, Timothy $ 1,250.00 $ 1,125.00 $ 1,250.00 $ 1,125.00
Fleischman, Earl
Lien, Jill 250.00 1,250.00 250.00 1,250.00
March, James 1,535.09 539.25 1,535.09 539.25
Palzer, Paul 4,587.50 3,525.00 4,587.50 3,525.00
Peterson, Todd
Ward,Diane
Fairbrother, Aimee
Sweeney, Kristen
Thompson, Laura
Barron, Robert
Gaustad, Ry-Chel 2,226.00 1,184.00 2,226.00 1,184.00
Moore-Sykes, Kimberlai
Westbrook, Danell 893.00 893.00
Total For 1998 $ 9,848.59 $ 8.516.25 $ 9,848.59 $ 8,516.25
Total for 102 & 506 $ 18,364.84
Amount paid to vendor $ 16.205.66
101'3 AtlachmcnL^
1999
102-Deflnc 506 -Define Difference
EeEJect In Lieu of subjeclto
Employee Amount Health Benefit PerW-2 FICA
Danielson, Timothy $ 1,200.00 $ 2,400.00 $ 1,200.00 $ 2,400.00
Fleischman, Earl
Lien,Jill 240.00 1,800.00 240.00 1,800.00
March, James 1,502.64 68.24 1,502.64 68.24
Palzer, Paul 4,984.56 2,400.00 4,984.56 2,400.00
Peterson, Todd
Ward, Diane 600.00 34.46 600.00 34,46
Fairbrolher,Aimee
Sweeney, Kristen
Thompson. Laura
Barron,Robert
Gaustad, Ry-Che(
Moore-Sykes, Kimberlai
Weslbrook,Danell
Total For 1999 $ 8,527.20 $ 6,702.70 $ 8.527.20 $ 6,702.70
Total for 102 & 506 $ 15.229,90
Amount paid to vendor $ 16,344.14
2000
102-Dellnc 506 -Define Difference
Ee Elect In Lieu of subject 10
Employee Amount Health Benefit PerW-2 FICA
Danielson, Timothy $ 600.00 $ 1,424.00 $ 600.00 $ 1,424.00
Fleischman, EaM 1,000.00 1,000.00
Lien, Jill 240.00 2,860.00 240.00 2.860.00
March,James 2,502.64 2,502.64
Palzer, Paul 4,396.56 2,960.00 4,396.56 2,960.00
Peterson, Todd 1,840.00 1,840.00
Ward,Diane 150.00 17.23 150.00 17.23
Fairbrother, Aimee 512.00 512.00
Sweeney, Kristen 1,280.00 1,280.00
Thompson, Laura 1,536.00 1,536.00
Barron, Robert
Gaustad,Ry-Chel
Moore-Sykes, Kimberlai
Westbrook, Danell
Total For 2000 $ 10,729.20 $ 10,589.23 $ 10,729.20 $ 10,589.23
Total for 102 & 506 $ 21,318.43
Amount paid 10 vendor $ 21,301.20
2001 - January thru October
102~Def Inc 506- Def Inc Difference
Ee Elect In Lieu of (not completed) subject to
Employee Amount Health Benefit PerW-2 FICA
Danielson, Timothy $ $ $ $
Fleischman, Earl 100.00
L1en,Jill 180.00 2,304.00 2,304.00
March, James 1.423_00
Paizer, Paul 3,773.49 2,688.00 2,688.00
Peterson, Todd 1,680.00
Ward,Diane
Fairbrother,Aimee
Sweeney, Kristen 640.00 640.00
Thompson, Laura 512.00 512.00
Barron, Robert
Gaustad, Ry-Chel
Moore-Sykes, Kjmberlai 128.00 128.00
Westbrook,Danell
Total For 2001 $ 7,156.49 $ 6,272.00 $ $ 6,272.00
Total for 102 & 506 $ 13.428.49
Arnounl paid to vendor $ 13,300.43
201'3 Attachment A
TOTAL .1996 thru OCTOBER 2001
102-Def Inc 506- Define Difference
Ee Elect In Ueuof subject to
Employee Amount Health Benefit PerW-2 FICA
Danielson, Timothy $ 3,850.00 $ 4,949.00 $ 3,850.00 $ 4,949,00
Fleischman, Earl 1,100.00 1,000.00
Lien, Jill 1,070.00 9,054.00 890.00 9,054.00
March, James 7,936.87 1,454.45 6,319.17 1,454.45
Palzer, Paul 24,567.11 13.810.50 18,918.62 13,810.50
Peterson, Todd 3,520.00 1,840.00
Ward, Diane 750.00 51.69 750,00 51.69
Fairbrother, Aimee 512.00 512.00
Sweeney, Kristen 1,920.00 1,920.00
Thompson, Laura 2,048.00 2,04B.00
Barron, Robert 750.00 850.00 750.00 850.00
Gaustad, Ry-Chel 2,638.24 1,971.48 2,638.24 1,971.48
Moore-Sykes, Kimberlai 128.00 128,00
Westbrook,Danell 2,168.00 2,168.00
Total For 2001 $ 46,182.22 $ 38,917.12 $ 36,956.03 $ 38,917.12
Tolal for 102 & 506 $ 85,099.34
Amount paid to vendor , 83,859,11
Note: Difference is due to timing differences
Jo]"J
Attachment A
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January 16, 2002
Mayor and Council
City ofCenterville
1880 Main Street
Centerville, Minnesota 55038
Dear Mayor and Council:
On October 24, 2001, we were engaged to research how deferred compensation payments were made and the payroll
processing procedures applied to the payments. The City implemented the deferred compensation plan in 1996 under
Section 457 of the Internal Revenue Code. Beginning in 1996, the City allowed employees a monthly limit for health
insurance. If the full amount was not used, the difference was allowed to be contributed to the employees deferred
compensation account.
Two codes were set up on the finance system to account for deferred compensation. One was identified as 102, to
track the employees contribution. The other was identified as 506, and was used to track the amount contributed to
deferred compensation in lieu of health benefit. We accumulated totals recorded in these categories by year for each
employee. This information came from the payroll system. The totals were then compared to the W-2 forms given to
each employee and filed with the Internal Revenue Service (IRS). It was evident that the City did not withhold Social
Security and Medicare on the 506 code. The City will need to remedy this by amending the W-2's for each employee
tor each year. This will correct the earnings record for each employee. The City will then need to make the payment
for the total 15.3 percent withholding in the first quarter 2002 and file a Form 941 C along with the regular Form 941.
The City does have a right to ask for the employee's share of7.65 percent ofthe 506 benefit, but this may be difficult
since it was a City error and many ofthe employees affected no longer work at the City. The IRS literature makes it
clear that the employer has the responsibility to remit the total 15.3 percent and the right to withhold half of it tram
the employee's earnings. A summary ofthe totai underreported deferred compensation is included as Attachment A.
Another question for consideration on whether the deferred compensation in lieu of health insurance was a City
contribution or part of employee wages. Phone calls made to the League of Minnesota Cities and other clients
offering similar plans had originally indicated that they were part of wages, hut further information received today
indicates that they may be treated as a City contribution. This would be significant because a City contribution to an
employee-deferred compensation requires participation in the State Deferred Compensation Plan. This plan is limited
to $2,000 and requires an employee to match equal to the City contribution. There were several cases where
employees received over $2,000 of benefit and others that did not contribute the required match. Several sources have
given different answers to this question. I discussed this with an attorney at the Attorney General's office and we felt
the best remedy would be to request an Attorney General opinion on this matter and how to handle past year
transactions, if any change would be required.
City of Centerville
January 16,2002
Page Two
We also agreed the information from the payroll system to the amounts received by PEBSCO. Over the five-year
period, there was a difference of$l ,213.62 between PEBSCO totals and the City's payroll. This appears to be a
timing difference and is not significant overall. We were also presented with two checks written at the end of 1999
and 1998 for $1,439.06 and $3,647.00 for consideration. These appeared to be remittances of collections for several
pay periods. Although the City did not have any documentation of the employees that made up the checks, the
account balance at PEBSCO appeared reasonable, and the checks appeared proper.
The total amount per year needing withholding is summarized below:
Deferred
Compensation
in lieu of
Health
Insurance
1996
1997
1998
1999
2000
2001 (through October)
$
Total
6,836.94
8,516.25
6,702.70
10,589.23
6.272.00
$.38.917.12
Social Security and Medicare payment required (/5.3% x $38,917.12)
$.5.954.32
Summary of results:
. We noted no instances where the health insurance and the deterred compensation in lieu of health insurance
exceeded the benefit allowed by the City.
. We noted that Social Security and Medicare was not Withheld on any deferred compensation bendit in iieu vf
health insurance.
We recommend amending the W..2's for each year, paying both sides of withholding as soon as possible and
reflecting the withholding in firs! quarter 2002. The Council should then decide if they will request the
employee half from individual employees.
. It appeared that many employees received the benefit over the five-year period. There was no evidence that a
selccted few were presented with the plan.
. One employee exceeded the maximum contribution of $8,000 in 1999 by $112.50. We would recommend
correcting this error by issuing a 1099R for 1999 to the affected employee.
[-
City of Centerville
January 16,2002
Page Three
o Further corrections may be necessary to convert the 506 contribution to the State plan. We recommend that
the City request an Attorney General opinion on whether the differed compensation in lieu of health benefits
falls under Minnesota Statute Section 356.24 and whether any correction is necessary to prior year
information.
We can make the necessary corrections under Council direction.
Sincerely,
ABDO, E1CK & MEYERS, LLP
Certified Public Accountants
Steven R. McDonald, CPA
Attachment
1996
1Q2-0efloc 506~ Del' loc Qilference
EeElect In Ueu of subject to
Employee Amount Health Benefit Per W-2 FICA
OaniEJIson, Timothy $ $ $ $
Fleischman, Earl
Lien, Jill
March. James 194.70
Palzer, Paul 1,875.00
Peterson, Todd
Ward, Diafle
Fairbrother, Aimee
Sv.reeney, Kristen
Thompson, Laura
Barron, Robert
Gaustad, Ry-CheI
Moore-Sykes, Kimbedai
Westbrook, Denell
Total For 1996 $ 2,069.70 $ $ $
Total for 102 & 506 $ 2,069.70
Amount paid to vendor $ 2,069.70
1997
102-0et Jne 506 - Det loe Difference
EeElect In Lieu of subject to
Employee Amount Health Benefit Per W-2 FICA
DanielsOll, Timothy $ 800.00 $ $ 800.00 $
Fleischman, Earl
Lien, Jill 160.00 840.00 160.00 840.00
Marett James 778.00 846.96 778.80 846.96
Patzer, Paul 4,950.00 2,237.50 4,950.00 2,237.50
Peterson, Todd
Ward. Diane
Fairbrother, Aimee
Sweeney, Kristen
Thompson, Laura
BalTOn, Robert 750.00 350.00 7t:-Q.OO 850.00
Gaustad, Ry-Chel 412.24 787.48 412.24 787.48
Moore-Sykes, Kimberlai
Westbrook, DaneU 1,275.00 1,275.00
Tetal Fer 1997 $ 7,851.04 $ 6,836.94 $ 7,851.04 $ 6,836.94
Total for 102 & 506 $ 14,687.00
Amount paid to vendor $ 14,637.98
199B
102-Def Inc 506 - Dei Inc Difference
Ee Elect lil Ueuof subject to
Employee Amount Health Benefit ParW~2 FICA
Danielson, Timothy $ 1,250.00 $ 1,125.00 $ 1,250.00 $ 1,125.00
Fleischl1'.an, Earl
Lien, Jill 250.00 1,250.00 ~50.CO 1,250.00
March, James 1,535.09 539.25 1,535,09 539.25
Patzer, Paul 4,587.50 3,525.00 4,587.50 3,525.00
Peterson, Todd
Ward, Diane
Fairbrother, Aimee
Sweeney, Kristen
Thompson, Laura
Barron, Robert
Gaustad, Ry-Ci1eJ 2,226.00 1,"184.00 2,226.00 1,184.00
Moore-Sykes, Kimberlsi
Westbrook, Daneil 893.00 893.00
Total For 1998 $ 9,848.59 $ 8,516.25 $ 9,848.59 $ 8,516.25
Total for 102 & 506 $ 18,364.84
Amount paid to vendor $ 16,205.66
!.lf3
Ali:D.chmC:1i A
1999
102.Deflnc 50S - Oaf Ine Difference
EeEleet In lieu of $ubjectto
EmpJoyee Amount _ Benefit PerW-2 FICA
Danielson, Timothy $ 1,200.00 $ 2,400.00 $ 1,200.00 $ 2,400.00
Fleischman, Earl
lien, Jjll 240.00 1,800.00 240.00 1,800.00
March. James 1,502.64 68.24 1,502.64 68.24
Palzer. Paul 4,984.56 2,400.00 4,984.56 2,400.00
Pmerson, Todd
Ward, Diane 600.00 34.46 600.00 34.46
Fairbrothef, Aimee
Sweeney, Kristen
ll1ompson, Laura
Barron, Robert
Gaustad, Ry-Chel
Moore-Sykes, Kirnbenai
Westbrook, Danall
Total For 1999 $ 8,527.20 $ 6,702.70 $ 8,521.20 $ 6,702.70
Total for 102 & 506 $ 15,229.90
Amount paid to vender $ 16,344.14
2000
102-Deflnc 506 - Det Ine Difference
EeBect In Ueuof subject to
Employee Amount Health Benefit Per W-2 FICA
Danielson, Timothy $ 600.00 $ 1,424.00 $ 600.00 $ 1,424.00
FleiSChman, Eart 1,000.00 1,000.00
lien, Jill 2-40.00 2,860.00 240.00 2,860.00
March, Jamas 2,502.64 2,502.54
Palzer, Paul 4,396.56 2,960.00 4,396.56 2,960.00
Peterson. Todd 1,640.00 1,840.00
Ward, Diane 150.00 17.23 150.00 17.23
Fairbrother, Airrnle 512.00 512.00
Sweeney, Kristen 1,280.00 1,280.00
Thompson, Laura 1,536.00 1,536.00
Barron, Robert
Gaustad, Ry-Chel
Moore-Sykes, Kimberlai
Westbrook, Oanell
Total For 2000 $ 10,729_20 $ 10,589.23 $ to,729.20 $ 10,589.23
Total for 102 & 506 . 21,318.43
Amount paid to vendOr $ 21,301.20
2001 - January thru October
102-Deflne 506 - Def fne Differellca
EeElect In Ueu of (not completed) subject to
Employee Amount Health Benefit Per W-2 FICA
Danielson, Timothy $ $ $ $
Fleischman, Earl 100.00
lien, Jill 180.00 2,304.00 2,304.00
March, James 1,423.00
P~zer, Paul 3,773.49 2,688.00 2,688.00
Petersoll, Todd 1,680.00
Ward, Diane
Fairbrother, Aimee
Sweeney, Kristen 640.00 640.00
Thompson, laura 512.00 512.00
Barron, Robert
Gaustad, Ry-Chel
Moora.Sykes, Kimberlai 126.00 128.00
Westbrook, Danelt
Total For 2001 $ 7, '156.49 $ 6,272.00 $ $ 6,272.00
Total fOf 102 & 500 $ 13,428.49
Amount paid to vendor $ 13,300.43
2of3
Ail:achmcnt A
,
TOTAL. 19961hru OCTOBER 2001
102-Def fne 506 - Det Jne Difference
Ee8ect In Ueu of subject to
Employee Amo<l!1t Health Benefit ~rW-2 FICA
Danielson, TImothy $ 3,650.00 $ 4,949.00 $ 3,850.00 $ 4,949.00
Reischman, Earl 1,100.00 1,000.00
Uen, Jill 1.070.00 9,054.00 690.00 9,054.00
March, James 7,936.87 1.,454.45 6,319.17 1,454.45
Palzer, Paul 24,567.11 13,810.50 18,918.62 13,810.50
Peterson, Todd 3,520.00 1,840.00
Ward, Diane 750.00 51.69 750.00 51.69
Fairbrother, Aimee 512.00 512.00
Sweeney, I<risten 1,92Q.00 1,920.00
Thompson. Laura 2,048.00 2,048.00
Barron, Robert 750.00 850.00 750.00 850.00
Gaustad, Ry-CheI 2,638.24 1,971.48 2,638.24 1,971.:48
MOOre-Sykes, Kimberlai 128.00 128.00
Westbrook, Danell 2,168.00 2.168.00
Total For 2001 $ 46,182.22 . 38,917.12 $ 36,956.03 $ 38,917.12
Total for 102 &. 508 $ 85,099.34
Amount paid to vendor $ 83,859.11
Note: Difteren~ is due to timing differences
3 on
AUachmerll A
'Bta[j[isliel1857
MEMO
DATE:
January 23, 2002
TO:
Mayor and Council
Kim Moore-Sykes, City Administrator I~
FROM:
RE: 2002 Budget Approval
,...........................................................................
Attached is the proposed 2002 Budget. The current draft of the budget reflects the
revisions that were discussed at the budget workshops.
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'Estab{ishecf 1857
MEMO
DATE:
January 23, 2002
TO:
Mayor and Council
Kim Moore-Sykes, City Administrator l.?W,}:?
FROM:
RE: Contribution to Lions for the Fete des Lacs
I...........................................................................
At the January 9th Council meeting, the City Council agreed to contribute $10,000 to the
Lions Club to fund the Fete des Lacs parade and fireworks events. The City Council also
required that the Lions provide the City with an accounting of the fullds throughout the
planning of these events and after Fete des Lacs.
The Lions organization have agreed to take on the planning of the Fete des Lacs and have
asked for the $10,000 in order to begin planning of the parade and the fireworks. Mr.
Craig Bode, Treasurer of the Lions, has indicated to the City Administrator that a
separate fund will be established for this money at the County Bank in Centerville. Mr.
Bode has agreed to provide the City with the periodic accounting information as
stipulated by the City Council. ~
~~
~~z~
OJ\'V -'\ v
0jP
'Esta6{isfied .1857
MEMO
DATE:
January 23, 2002
TO:
Mayor and Council
Kim Moore-Sykes, City Administrator [UtL0
FROM:
RE:
Mutual Aid Agreement for the Provision of Emergency Public Works
Assistance Between the Cities of Centerville, Hugo and Lino Lakes
............................................................................
This issue was before the City Council at the March 8, 2000 Council meeting and the
Council at the time voted to table the matter. In a recent telephone conversation with
Linda Waite Smith, City Administrator from Lino Lakes, told me that the City Council of
Lino Lakes had approved the original Mutual Aid Agreement between the cities of
Centerville, Hugo and Lino Lakes two years ago for the provision of emergency public
works assistance. Ms. Waite Smith indicated that the Lino Lakes City Council are still
supportive of this agreement and have it continuing interest in working with the cities of
Hugo and Centerville on this agreement. Mike Ericson, City Administrator for the City
of Hugo, indicated that Hugo also continues to be interested in this agreement. Mr.
Ericson is looking through their records to determine if the Council at the time also
formally approved the agreement.
In discussing this with the Public Works Director, I learned that the three cities already
have an informal agreement to assist each other in the event of an emergency.
FormaIizing this agreement however, would provide each city several levels of
protection, including staff coverage for water and sewer issues, payment for costs
incurred by the assisting city(ies), and similar insurance coverages.
City of Hugo
5524 Upper 146th Street North
Hugo, MN 55038-9367
PHONE: (651) 429-6676 FAX: (651) 426-2859 EMAIL: info@ci.hugo.mn.us
February 24, 2000
Walter L. Stoltzmnn, Mayor
Becky Petryk, Council Member Ward 1
James Leroux, COllncil Member Ward 2
Chuck Haas, Council Member Ward 3
Debra Barnes, Council Member at Large
ATTN: Linda Waite Smith, City Administrator
City of Lino Lakes
600 Tower Center Parkway
Lino Lakes, IviN" 55014
~~~
"<?MFiwiUV
Jl.L"~ ~. ~
f'J~
ATTN: Mr. Jim March, City Adminislrator
City of Centerville
1880 Main Street
Centerville, MN 55038
RE: MUTUAL AlD AGREEMENT
Dear Linda and Jim:
Enclosed is a proposed Mutual Aid Agreement, between the City of Hugo, the City of
Centerville, and the City of Lino Lakes, for the provision of emergency'public works
assistance between the communities,
Hugo's maintenance supervisor, Chris Petree, has been in contact with your public works
superintendents regarding this issue.
Please rcvic\v this docnnlent, and provide ine \v'ith any comments you In;])' have. If YDU
lind the Agreement acceptable, let me [mow, and I will provide it to my Council for
appro val.
Sri' cy{elY'l"
I II i ~ it
i // . / i I
if ,1/ \,,'''' >~./ .'
i, / w' ~'i ;1/ lVi/I,
/.J / 'J. ';, V H~:
! ;Robe i., useus
'I
v City Administrator
R.A1vl/mac
CITY OF CENTERVILLE
ANOKA COUNTY, MINNESOTA
CITY OF HUGO
WASHINGTON COUNTY, MINNESOTA
CITY OF LINO LAKES
ANOKA COUNTY, MINNESOTA
MUTUAL AID AGREEMENT
This Agreement made and entered into this
day of
2000, by and between the CITY OF CENTERVILLE (hereinafter referred to as "Centerville"),
the CITY OF HUGO (hereinafter referred to as "'Hugo")., and tbe CITY OF LINO LAKES
(hereinafter referred to as "Lino Lakes")..
WITNESS:
WHEREAS, all of the parties ltJ this Agreement are Minnesota municipalities
located in close proximity to one another; and,
WHEREAS, tbis Agreement is entered into tor the purpose of allowing the
c:mployees of each City to come to the mutual aid and assistance of the employees of the other
cities at those tilues when any men.1ber City'.s municipal \vater or sanjtary sewer systenl needs
elnergency repair or maintenance work ot' any kind; and,
WHEREAS, the parties hereto entcr into thIS Agreemem to set up in advance a
reasonable method of recompensating each other for the costs of any aid which is given and to
address the issue of liability t')r work that may be done improperly.
NOW. THEREFORE, in consideration of the premises and (}f the mntual
promises and conditiuns contained herein., it is agreed by the parties herero as t,jllows:
I. Mutual Aid. Each of the p,mies l() this Agreement agrees to make
available to the other parties members of their Public Works Departments to aid the other cities
111 times of em emergency or otherwise with the maintenance, repair and operations of their
respective mW1icipal water and sanitary sewer services.
2. Reimbursement of Costs. Should the employees of a Public Works
Department be calJed upon to assist another City, the City supplying the workers will then send a
bill to the City- which received the assistance. Said bill will include all costs and expenses
incurred by the City which sent an employee to help another City.
3. Pavment of BilL The City who received help from another City will
promptly pay, within thirty (30) days, any bills or invoices received li'om another City for
services rendered under this Agreement.
4. Liability. The receiving City agrees to indemnify. save and hold harmless
the sending City, its officers, agents and employees against any and all costs, damages and
claims whatsoever tor damage or injury to any person or property arising Ii'om any negligent act
of the sending City's employee during the pert()rmance oftbis Agreement.
Nonetheless, any and all employees remain employed by the City by whom they
were hired and shall not be considered employees of any other City. A.ny and all claims that may
or might arise Lll1der the Workers Compensation Act ot' the State of Minnesota on behalf of said
employees shall remain the obligation of the City wlllch regularly employs that employee.
IN 'vVlTNESS WHEREOF, the panics hereto have caused this Agreement to be
executed by their duly authonzed representatives.
CITY OF CENTERVILLE
By
By
. Mayor
, Clerk
STATE OF MINf-.!ESOTA )
) ss
COUNTY OF WASHINGTON)
On this _ day of 2000, before me, a Notary Public,
personally appeared and , of the City
ofCenterville, a MiIlllesota municipality within the State ofMilUlesota, and that said instrument was
signed on behalf of the City of Centerville by the authority of the City Council of the City of
Centerville, and and
aclmowledge said instrument to be the fi'ee act and deed of said City of Centerville,
Notmy Public
CITY OF HUGO
By ~~~
Walter L Stoltzman, Mayor
By~
Mary Ann Creager, Clerk
STATE OF MINNESOTA )
) So,
COUl\!TY OF W/\SHINGTON)
On this __ day ,)1' n' 2000, bet()re me, a Notary Public,
personally appeared WALTER L STULTZ1'vlAN '-lnd MARYANN CREAGER, of the City of
Hugo, a Minnesota mlUlicipality \Vlthln the State 'If iVlinncsota, and th'-lt sllid instrument W'-l:; signed
l)n behalf ot' the City of Hugo by the authority of the Cil)' Council of the City of Hugo, and
WALTER L STOL TZMAN lUld MARY Al'lN CREAGER acknowledge said instrument to be the
free act and deed of said City of Hugo,
Notmy Public
CITY OF UNO LAKES
By
By
, Clerk
, Mayor
STATE OF MINNESOTA )
) 55.
COUNTY OF WASHINGTON)
On tllis day of 20011 before me, a Notary Public,
personally appeared and , of the City
of Lino Lakes, a Minnesota municipality within the State of Minnesota, and that said instnunent
was signed on behalf of the City of Lino Lakes by the authority of the City Council of the City of
Lino Lakes, and and
aclmowledge said instrument to be the tree act and deed of said City of Centerville.
Notary Public
1\ "1=1'\' ACn,
_ v ~l_Jl. Ji>.....)J
DitTE
Ivlarch 22~ 2000
10'
I--Ionorable 1V111Yo1' and Council
FF~OrvI: Jim Ivlarch
RE : Ivlutual .Aid -,i\greenlent
;~~~~~~~.l~~~b~~~~~~a~~u~~~m~~~~~c~~~~~~~uo~~~~~~~~~~moa~G~~~~~~n~CQ~~~~CU~~~
Enclosed in your packet is a copy of a lTIutUal aid agreeUlent that is being proposed by the
C(ty ofIJugo. This item ilvas tabled at tile last COlUlcilll1eeting.
I spoke to L:ino Lakes City .l~_di11h-ustratcr Lb."1da ,^laite Srmth in regards to trLis Issue.
Enclosed in your packet is a letter that Lino Lake:;; sent to the City offtugo in an aHernpt
w clarify SOlne of the issues that they had v<!ith the agTeemel1t. At this point, I would.
recDmmep.d that Centerville draft a letter to Flugo and Lino Lalces to clarify our posiTion.
I personally vvould like to see this rormal agreen1ent rerrt4m bctvveen the City ofLino
Lakes and I-Iugo. ~Ve could slate in. our letter that \iVe wouid be open to assisting other
COl11illUP..1tles in the event ofa natural di::'2.Ster~ but I do not V'lill11 to have our staff
coordmatul.g 'Nho is responsible :tor ha\ring the on-call pager tc,cthe Cit:.y ~fI-1ugo \Nhen
Hugo finds themselves sho:rt starred.
I,f/e can discuss this Issue inlTIOre detail r..H the D.1eet1Ilg. Paul Pacer ,vill be in attend;;'ulce
at the meeting.
J\iarch 2j 2000
DRAfT
Mr Robert MUEeuS
City AowJnistrator
City of Hugo
5524 upper 146'" Street Nonl1
Hugo,~ 5503~9367
Dear Bob:
I recei VEa the propos.red Mutual !tid Agre::ment between Lino Lake:; and Hugo for :the
provision or emergency public \ovarIes ass.i.stance. Our Pub He Serv"ices Dir~ctor Rick
DeGardner reviewed it with hi.m staff and tiley suggested several clarifications. );Jthough
Lt:Iese items don>t nes~%';3Iily need to appear in the agreement. we Wfu"'1t to make sure they
are ac1':nol,vledged.
1. It is our u.nders'tandLf1g that the agre~ment cover only Wlu,er and sewer related
s:rV1ce5.
,
It is our lmderstamung that )Hr. Perree will give our staff reasonable advance
noLic~ when he plans to talee vacation.
Because Hugo's dispatcbing is done ~hrough v/;lShingwn County, it i~-; our
expectation that [vir. Perre; would turn over his pager to our staff for use during
hi.'~ absence. "
~.
Bec2l.lJ..Se the agreement \;I,i'ould only cover water and SC'f,,-.er services, it is our
ex pect9.tion that for each coverage period IYlr. PeL."'et: would provide OUf staff \;vii:h
the name or someone who could be conracred for ocher public '~vorks calls,
5
In order ror mar m:aff to pxovide timely :;~~:Jpone"~, it is OUI ex pe;;::talion th8L~ l\.'lr.
Petree would proY"ide for each covemge ~,;:;riod fui updated map of mail! and val""ti"':;
locations.
~-
6. Our public works em.ployees are members of 3. bargaining unit. L'l!. "the event they
ar~ I;alled. to as.~;i.s! Hugo during non~business hours, th~ charge LV Hugo:) will
ref1~ct oV';:I1ime and caJJback pro't1s10DS of r.he union contract.
If OUT inrerpretation m1.d ,~xp~ctatioI'1s are in line whh your&, 1 will put this on the Chy
Council agenda for consideration on Ivlarch 13. Please givB me a call at 65 1-98.'1~240 :0
vc:rify we are in agreement.
Slncerdy.,
Lind.a YAl.ait: Smith
Clcy Ad..vni.nistrator
Lift Station #2 -ADorova] of Plans and Specifications
Mr. Peterson indicated there were live bidders and the lowest bidder Clli-ne in at
$84,858. iVfr. Peterson recommends rejecting all bids received and conduct a re-
bid after the amounts and options have been clearly identified.
Motioll '0'1 Ci.luncil Member Broussard Vickers, secDi]ded bv Council
Member Nelsoll to reject ail bids received for the proiect. All in favor,
Motioll carried unanimouslv.
J[x. NEW BUSJ[NESS
Peltier Lalce Drive "No Parking"
Mayor Wilharber indicated the City has received numerous letten; about the
parking issue. l'vIr. March stated a complaint was addressed at the previous
Council meeting. A letter from the City was sent asking for the residents who live
along Peltier Lake Drive to ouer comment on what their feelings were about the
current parking situation. Several ideas were exchanged, including the
instaUation of "No Parking" signs along the entire road or to instaU "No Parking"
on the section of the road near the pond. Currently the road has posted "No
Parking" 51",'US on the North side of the road.
Elizabeth Wagner 0 t' 1 525 Peltier Lake Drive agrees with the current "No
Parking" signs on the road and (eels traffic goes tbro ugh the area at a higher speed
than posted. Ifspeed limits were obeyed, the potentl,-d for accidents would be.
lessened.
Mayor Wilharber stated he would be contacting PoEce Chief Joel Heckman to
i,-librm hi.'1l ofthe issue and request the police to keep a closer watch on thetramc
in that area.
~Jj[otion :by (CHil'1n~i~ i\temb:e:r Ndso[]., ::H~f:DJnkJ by Council A-lembcr Sween;ey
'to e:1nmhnat.e further~iCtjo[Jj r.~1!aTd[[]g :parkjng restrjctions.on p'dtjer Lake
D:,-~V',2. ii\a~ diiU [~YO{' f1-ifOlfROlTJ! :t.:3irTiro iUlill1~nj:ffi1IOi!]3~Y.
tvfutual ,OJd Azreement - Hw.>:o
lvfr. ,i\;farch gave an overvievv of the agreement and indicated there ,-vere a lot of
questions and issues that would need to be added before any action could be
taken.
iVlotjoifH bv 'C'DiUlndi wtemd)\er Br'()i!JI~5.anj Vidl(,:er:3. 3\e~1)nded [by CDUlill;Cj1
i\<i["mJb~r 5"",e.~".ev to t2ble {,J,e jl,illItrrJ Aid Agr.e~m.e"L All in [aYD~. IIj,(Mi"".
,earr1e-d un:.HlimousJv.
Bowen Lot 50th
The lot split \"\;4Ue~I prop~rtj" is tho::: \\i;~tbnd [hC2i i-;xists at the end ot'C'lear\Nakr
Creek \vhere the water dIsch:.lf2;:S into Peltier Lake. Three orocert',..' o\vners
~ c ~ "
3
,~
NOit Ap'IJl!fl)'V.:rl
CITY OF CENTJERVlLJLE
CITY COUNCIL MEETING
March 8, 20410
6:041 p.m.
Pursuant to due caIl and notice thereof, the City ofCenterville held their regularly
scheduled meeting on March 8, 2000, at City Hall, 1880 Main Street
PRESENT: Mayor Tom Wilharber
Council Member Dick Travis
Council Member Terry Sweeney
Council Member Linda Broussard Vickers
Council Member Mari Nelson
ARSEl'iT: None
STAFF: City Administrator, Jin; March
City Attorney, James Hoeft
City Engineer, Tom Peterson
1. CALL T.o ORf,ER
Mayor Wilharber called the lvIarcb 8, 2000 City Council meeting to order at 6:05
p.m.
n. PVBLIC iI-fEARING (S)
m. APPEARANCES/A 'ill ARDS
IV. CONSmiERA"nOi'i OF LVlfIN'Ul'ES
Febru~lrl 23, 2000COuIlcillvieetin!2 IvLinutes
P/[ndon by Co~~ntH Pvlember rrdsof;1~ s.e:\~o!nded bv CHU:rn-rlJ lVl,t:mbrer Sw,eefuev
to aproro'Y;e the F'ebruarr 23, 2HOO {~oll]1J1cH rne~tj1l12 m[nutes with noitiCd
addH]Oims. IHuiCuon e,uTaed IHll."&:rnimoi1l1slv.
\, PAYMENT .oF CLAlj%;!!S
The City ofCcntcfville February 24 thrGwzh [ybrch 8.2000
[Vlnttiorrn DV Cnu]H:5J iVK'emb"~1" S-;;ye:e:rncev., ~>)~'l:f)ifHiLed h'y COHirJ>I:::iu lY!['.l:mb,er 'fr:.a'YJ:,)
-~o ll'Oonp!.e tn:e .e):D~:::HjLtlln::3 :fOi{" tb;e C~;t-v lTum J:'HHllarr 27~ 2000 thrDtLHEJn
FdJnj~L'1 9., 2000. Al~ in fD.'vor. lVlolioH .c:l'rT1ed lilll.animousiY.
Centennial Fire DlsLlct EXDeTlSe::;
~~-M ..~~.
~;}~::;~~ter,"'1 ffe
T:_!;<::'~;';""~:!,i"~ v ",l-l-~
'Esta6[isned 1857
MEMO
DATE:
January 23, 2002
TO:
Mayor and Council
Kim Moore-Sykes, City Administrator \ 6iV-6
FROM:
RE:
Rescheduling Liquor Policy Worksessions
............................................................................
Because of the Tri-City meeting scheduled for Jan. 30th, the Council decided to postpone
the Liquor Policy worksession that had been proposed for Jan. 30th. The Mayor
suggested that the Council meeting in a worksession once a month to discuss with various
members ofthe community ahout a revised liquor policy or ordinance. He proposed that
the first meeting be in February. The following is a listing of proposed worksession
dates:
First Meeting: January 29,2002; February 4, 2002; February 7,2002
Second Meeting: March 4,2002; March 7, 2002
Third Meeting: April!, 2002; April 4, 2002
Fourth Meeting: May 6, 2002; May 9, 2002
Fifth Meeting: June 3, 2002; June 6, 2002
Recommendation:
Based on Council discussion.
'Esta6{isfied 1857
MEMO
DATE:
January 23, 2002
TO:
Mayor and Council
Kim Moore-Sykes, City Administrator r/W,f:;
FROM:
RE: Contribution to Lions for the Fete des Lacs
,...........................................................................
At the January 9th Council meeting, the City Council agreed to contribute $10,000 to the
Lions Club to fund the Fete des Lacs parade and fireworks events. The City Council also
required that the Lions provide the City with an accounting of the funds throughout the
planning of these events and after Fete des Lacs.
The Lions organization have agreed to take on the planning ofthe Fete des Lacs and have
asked for the $10,000 in order to begin planning of the parade and the fireworks. Mr.
Craig Bode, Treasurer ofthe Lions, has indicated to the City Administrator that a
separate fund will be established for this money at the County Bank in Centerville. Mr.
Bode has agreed to provide the City with the periodic accounting information as
stipulated by the City Council.
01'~V2002 rUE 13:07 FAX
IQJOOL'j)(J.\3
/
.."BUlb Ai;).. ~,
.-.ri\ 100 ..; tlIIJ'
tervilCe
'F.;~ 1857
1880 :Main St....t . C.r<tmti.lI., M7{ 55038
(55I) 4~..IZ32 . 'F1I1( (1551) 429.S629
Apri118, 2000
Mr. Robert Museus
City Administrator
City of Hugo
5524 Upper 14<i'. Street North
Hugo, !\.fN 550Jg..9357
Dear Bob,
I received a CQpy of tile proposed MutlJal .Aid Agr~me.ot fur t:be provision of emergency
oublic works asslstance. I have a1so received a copy of the letter that was Sent by the
City oiLino Lakes to you in regards to the same issue.
The Centerville City Council discussed 1:hi.'l issue at a recent meeting, 1 was instructed to
drn1t <l Jetter that expreBSCd CentervilJe's full willingness and lldVllI!.Ced agreement to
assist the City of Hugo in any type of actual declared City emergency. However, at this
point Centervillc would oot have the swr capacity to assist in any nOlHllllergency
situations. If you have any questions in reglllds to this letter, please do not hesitate to
contact me.
:eIY~ ~
r rob
City Admini'ltrnlor
f'~IU
;(9. Ii ;<'eI
,
,-
01/22/2002 TUE 13: 1)6
EIX
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.._'_.,--"....-~ ,'_.. h_ ....
R!CElJEIHfAR 2 4 mJt1
CITY OF CENl'ER'\I1LtE
ANOKA COL"NTY, MlN.NES01A
Cl'I'Y OF ffUGO
WASHINGTON COL'NTY, MINNEsOTA
erlY OF LINO tAJa:s
ANORA. COUNTY, ~SOTA
LINO LAKES
MUTUAL AID AGREEME.NT
This Ai=metlr l!l.a4: .alId 0Il.le2'ed iQlO lhix J "i day of _/Yl /L /l:/' ...u ,
2000, byaIlI.I between th~ CITY OF CENrERVllt.E (berel.utrc: referred to as '"Centerville"),
the CI1'Y OF HUGO (hereiaaiter tefCl']'ari to il$ "Hugo"), aad the CITY OF UNO LJlK.ES
(hereinafter referred to as "Line Lakes"),
WiTNEss:
iocated in tlo~ proxh:n.iry to OIU! anoth@.\"; iI:Zld,
WliEREAs. all of tll$ ~es j" thl. ABreemcl)t 4re Minn~ta ll1I\lIljcipaIitics
emJl1oyet:s of each City ~o come 10 t.he mutual aie iUl./l &:lsi~IBl:.Ci: Qt the employee:> ot the lllize.::
WHEREAS, lbls AgItowe.ot is eclCled intc flY(; the Purpose of llllowing th(
cilit<; at those tillJes ..,hen azly !lle.tIlber CitY'D .I1lUllicipal IVilter or sAnitary S~er $Jistcln 11~
=Betl~y zepair or maintenance work of any kind; e."1d,
rea&:>nabJe method ofrecomponsati:lg each othez ior tb~ costs of any aid whl.cb is given aoo to
\\iliEREAS. the parties hereto en!e, ~lO. (hi, AiS!eemelll \0 set up in :u1'Vatice Il.
addte~s the iSSllC of liability for WOrn thai ma.!" be done !mproperljl.
NOW, nrEREFORE, in COnsio;lc:1ltion 0:' 1ht premises atId Of the mlItUn!
prolnlses;u-:.d cQnditiQM conlained 12reitl, Jl is "gro:ed by rhe pmrties hereto as fonows:
1. Mut'ial Aid. Each of the panics to tl1is Agreement ~s !() n=ah
aVailable 10 the other 'p~es memoe,. oflb.eir .Public Work; Depamnellts to aid me other clti~
1"
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01/22/2002 TI.T.E 1.:1 08 FAX
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ill tia:!es of all emergency Qr othemise with the mainten!lJ'lea, repair anri'operatiollS o( their
respective muroc!pal W&wr and sanitary sewer services.
~. ReJrnbursemcrn of Costs. Shou.ld The employees of a Ptlblic WOlks
D:P~'1t be ea1icd. upon to aulst anotller City, the City supplying the Worke."S will then send 2.
bill to !he City' whicll reee{ved 'the OlssiSlancc. Said biJJ will include all costs and e.'tpense$
m=cd by the City which sent I1ll e.'l1ploycc to help another City.
3. Pavrn.cnt of Bill. rh~ Chy who :e~1'ed help from motller Clt}' will
promptly pay, within thirty PO) d.eys. lUly biJls Or invoices re~eivcrl from another City for
Ser<:iCesl~demi ~rrhis A~"emell"
4. Liabilitv. The reccivin~ City agrees ~ ir.d/\lMif,(, Sllve ar,d hold harmless
the sCrWmg Clt'), its offi~ers. agents and cmploye~s against any ~d a.ll co.-t5, darn.age~ ~
c!;tims wr,at.5~vl!r ror damage Or injury to any peIson crpIOperty arising from. any ncglige1:\t llCt
oithe aendID.g City's employee dur'.ug the P<!:'IOltll1li:Co of this Agre=ent.
Nonetl:leless. my snd all emplOYee! remain employed by the City by whom dley
\lIere .hired and shall not be considered emp!oye::5 of any other City, A:ti.y anoi 1I1 claims thaI may
01 alight ariss UlldOll' the Workers C<lmpemadon Ac:t of the Slate of MillnesOill on behalf of $aid
employees shall r~1:lIIi:n the obligation of. the City which reguJAl'ly employs :ltB.! employee.
IN WITNESS 'WHEREOF, the pllrtie, hereto have C<lU5ed this Agreement to be
execllte<! by their duly i1\lu..orized representatives.
CITY OF CENTERVlLL~
By
By
.Ma)/':ll
. Clerk
1-:-
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0.1 /22/~002 TIlE 13: 09
FAX
../..'
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STArE OF ~'\1ESOTA
)
) 55,
COt.'NT'{ OF W AS"cllNGTON }
On tJlis _ day <::I , 2000, before n.e, a Nolaly Public,
personally appeared and . of the Cily
of C~le, a Minnesota l\l~li1y wi~ the StlIle ofMin:Jesou, and lbat said io.stnlmenl was
signed 011 behalf of the Clry of <Mlerville oy tl1e IwtbOlity of tl1e City Council of the City of
Cemerville, aad . ace!
aeknowiedge .aid illStrurnent to be !he free act and deed of said elly of Cen.leMllo.
Notmy Public
CITY OF RUQQ
.,)~
Byf,r/fiJ/<.;l .' .
Waller t, Stoltlman, Mayol ,
s~~~
y~ eager, CleJt .
STATE OF MThlNESOTA )
) 55,
COUNTY OF WASHtNGTON)
On lbls ;l/"".tday of ~t. , 2000, betel'll me, a NOta!;' Public,
~onaUl iipFlmed WALTER. L. stOLT and MARY ANN CP.EAOEP. of'lhc City of
HUio, a Minnesota mlllJicil'alilj' withill the State ofV..!lIlle$Ola, 3lld that said inslr=llt was signed
on behalf of lhe City' of P.Ullo by the authorlty of the City COlll1Cil of 1he City of Hugo, and
WALTER L. STOLTZ\fAN and MAAY A\IN CREA.GER ackJwwicdge scid instr-wment to be ~
free act lIIld deed of said City of Hugo.
y/lkfL N1. ~..
. ..
Notary PubJi.:: ,
e'.,.. MICH8.EM.ll~~.u
. . '; NOTAAV i'!JSUCoUlIlI!SlJiJ.
... '. .~ My CWlrrl~(:.'l Opi~ Jan. 31.. 2[(6
'"
.:::::: ~~........,- ~
\>1004/005
01/22/2002 TUE l~' OS FAX
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CITY OF LIND LAT<'RI/
By- ~I/Ir~
_.Mayor
.~ ~7k;~
STATE oF MINNEsOTA )
) SS.
COVNrr OF WASHlN010N)
On this ~ day ofl'f1tlff 20010 befOte m.e, ~/Notal] Public,
~lIiJlyappeared .JonJ'/ LEt'.li;;ftn a.tid CI1t: b(J a .cftlleCj~
llf Lmo Ukes, a Mi.a.nesoJa munlci~ >Mtbin !hi: S>.a'\e 6f Mmnescta, ill'.d thzt said i:nm:n.rn:11':llt
wa.:s.>i~ on Oebalfofthe City oflino lakes by ~ authOrity of the City Couneil of the City of
Lino Lakes, and MtiVOI!-. . and 1./ (y' c.lerlc:.
aCknOwledge ~aid lnslr.wl.ent to be th= free act Ill'Id deed of said Ci!]l of L!nG lakes.
I.~.f
/7 ;t; 1!li /J l'
'~1ti 1 t / .ti{~
tary ....~.
1i!J('05i005
tervi[[e
'Estab(isfrerf 1857
CITY OF CENTERVlLLE
ANOKA COUNTY, MINNESOTA
CITY OF HUGO
WASHINGTON COUNTY, MlNESOTA
1880 Main Street . Centervi{{e, M'l{ 55038
(651) 429-3232 .:J1lI( (651) 429-8629
CITY OF LINO LAKES
ANOKA COUNTY, MINNESOTA
MUTUAL AID AGREEMENT
This Agreement made and entered into this day of
200_, by and between the CITY OF CENTERVILLE (hereinafter referred to as "Centerville"), the
CITY OF HUGO (hereinafter referred to as "Hugo"), and the CITY OF LINO LAKES (hereinafter referred
to as "Lino Lakes").
WITNESS:
WHEREAS, all of the parties to this Agreement are Minnesota municipalities located in
close proximity to one another; and,
WHEREAS, this Agreement is entered into for the purpose of allowing the employees of
each City to come to the mutual aid and assistance of the employees of the other cities at those times when
any member City's municipal water or sanitary sewer system needs emergency repair or maintenance work
of any kind; and,
WHEREAS, the parties hereto enter into this Ab'1'eement to set up in advance a.
reasonable method of recompensating each other for the costs of any aid which is given and to address the
issue ofliability for work that may be done improperly.
NOW THEREFORE, in consideration of the premises and of the mutual promises and
conditions contained herein, it is agreed hy the parties hereto as follows:
1. Mlltual Aid. Each of the parties to this Agreement agrees to make available to
the other parties members of their Public Works Departments to aid the other cities in times of an
emergency or otherwise with the maintenance, repair and operations of their respective municipal water
and sanitary sewer systems.
2. Reimbursement of Costs. Should the employer of a Public Works Department
be called upon to assist another City, the City supplying the workers will then send a bill to the City which
received the assistance. Said bill will include all costs and expenses incurred by the City which sent an
employee to help another City.
3. Pavrnent of Bill. The City who received help from another City will promptly
pay, within thirty (30) days, any bills or invoices received from another City for services rendered under
this Agreement.
4. Liability. The receiving City agrees to indemniJy, save and hold harmless the
sending City, its officers, agents and employees against any and all costs, damages and claims whatsoever
for damage or injury to any person or property arising from any negligent act of the sending City's
employee during the performance of this Agreement.
Nonetheless, any and all employees remain employed by the City by whom they were
hired and shall not be considered employees of any other City. Any and all claims that mayor might arise
under the Workers Compensation Act of the State of Minnesota on behalf of said employees shall remain
the obligation of the City which regularly employs that employee.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed
by their duly authorized representatives.
CITY OF CENTERVILLE
By
By
, Mayor
, Clerk
01/22/2002 Tl~ 13:09 FAX
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STATE OF MINNESOTA )
.___~ )S5.
COlJN1Y OF W~.J1~)
On this _ d!ty of . 2000, before 1Ile, a NcllUy Public,
persolla.lly appeared and . of the City
ofCClrttrvilIe, a MinncsOla 11\1J.Il.icjplIUty Witllilll:he Swc oiMinDesma, alid IIlat said ~m was
signed on behalf of the Chy of CenteMlle by the IlIlthorlty (If the City CollltCil of the City of
Ceatervllle, aad ' , and
adalcwiedee said i.as1rurncnt to be the free act :md deed of said ell)' of CenteJ'llillc.
Notmy Public
CITY OF !1UGO
13yk/AJ;<-;/ ~ '
Wll!ler L. SlOltal:lan, Mayo:
BY~~~
Mazy eager, Cle:k ,
STATE OfMOO;ESOTA )
) 55.
COtJND' OF WASH!NGTON)
On this ';'I..tda.'/ of ~ ' 2000, before me, a NotaEy P1l.blic,
P='onallr apF~ed wAriER L. STOLT and MARY ANN CRMGEF~ ohhe aty of
Hueo, a Minnesota l1\uniciplllity within the Stale of:M!.n=olll. and that said ~ WI$ signed
on behalf of the City of HUlloby the aurhorlty of the City Council of the City of Hugo, and
WALTER L. STat TZMAN m:l MARY A.\IN CREAGER acknowledge said instroJID.ent to be the
free act and deed o! Aid City otHugo.
Yfllk g. 1?1. lv.d r.;~~
NOlal:y Public .
e.. .' MleHanl, 1I/(lAl}
, -; NOrMY i'iJ9l.tC..MllIfC!5lJt\
'. " MyComrnlSir.,,,,,i,,,,..,,:l1.2DlI5
..
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CITY OF UNO LAKRq
By
~~~~
_,Ma}'Ol:
-
" ~t,?$:':o1&T~
STATE OF MINNESoTA )
)ss,
COUNT( OF WASHINGTON)
On this 74-.. day of ./f1t..Uf 200,0 befon: lIle, .a/Nolary' Pl.li1lic,
JllI:SOJ:IIll1yappeared ,JOhl1 j Pf'J:iii1m 8lid (,(/Iz{u of the Cif;jl
{)( Lillo Lakes, a Mhmei$01a lTlurJ~ mtbJn tllIl So.atB f Mlunescta, and t1lA! md i:asr:n.n:nc:ll1
Wall ai~ on bebalfofll1e City ofLmo Lakes by th.l authOrity cftbe City Counc:il of the City of
LiDo Lake&, and MI1Voe-. . and (./ tM-. c.itnt:.
aCknOwledge said ~ ro be the free act and deed of said City of Uno Lakes.
~~f /IM~
1.~JI
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.(., "'1 :'., ) . i: hM
C:.l
!i,:~Tr: ~~
NI:, ,,",.\1)
..
BE1l).'!AJID B. ~'IEFPEN
~ICaARD A.1~:a..'tr!..L
O.~BLL A. JBNS~'
JEFFREY S. JO:a:.J$ON
RUSS.= H. CRG\VDEP.
JON p, ERlCKSON
'THOM.AS ]!, MAJ..ONE
M!(."};:ABL F, HURLEY
VOT]OLAS C. SAUr2^
I-ffiR1oiAN L. 1 AtLE
C"dARUS M, SEYX.ORA
D..<L.....lrE'L D. GA'J:-rrER, JR.
BEVER!. YK DOD<3E
JAJ."\1ES D. HOEIT
JOAl-f ~1. QUADE
BG"S'
.. ~-: .
SCUTT M. LEP..Le;:
SrEvCi'f G. TRf)R~ON
:eUZA..BETH' A. SCR'ffirNG
Wll..LIA}-.{ F, HlJEFNER
BR,\DLEY A, KLE'TSC;-;J:R
MALCOl..NI P. TER:K'{
K.R.ISTI it Rt1..EY
CBER,Y""", A.. JORrJENSEI'-!
w1LLL.'u'Vi D. SIECIEL
TODD L ANLt1JF
Tc-NNIFEll C. T. SlyJITB
KAR.TI,r ,E. 5:uY.(ONSON
MA.l L~,;;:W .A... KOR.()GI
Barna, Guzy & Steffen, Ltd.
ATTORNEYS AT L.ATN
40r) ~t\r orthto~,,1.1 FInancial Plaza
200 Coen Rapids Boulevard
r.1inneapolis, IVIinnesota 55433
DlC,NmJ(Jj
:\,(OB.@T A. GUZY
(763) 780-85V!J FAX (763) 700-1777
1-800-422-3486
rrfl"i.te!"s Dfn~ct LiNe: (76:::) 783-5154
Interne.t Em}yfail A.ddres:s: sthies(@bg~,;lavv,~/}in
F.cLcX TRAL";'SlVl]l'J'Al~ COVE.R .PAGE
DATE:
January 4, 2002
TO:
Khll1v1oore-SykeB
COl\.lP~.'~j\i~{/LOCA.TI ON:
City of C'~nterviUe
COt'iIl'ANY'S FA.:;>\: NO.:
651-429-8629
FRO;:vl:
Sarah. E. Thies, Legal Secretary to Jim. Hoerr
IvLESSA..GE: .'RJ3: Eagle Pai)s 2nd .:i",ddhion
Attached is a dr8,ft of the DeveL.ipU1tnt Contract regarding Eag.le Pa::,::; 2nd A.dditi,c:G, Jhn hUG not
re,".rlf:W'ed it ji'f;t as h~ is In CDurt tills mODllng,
TOT.j,..l: ?,'~'(rES D."TCLt;r='[1'JQ TPlc.; Sf->2ET:
'i'"
.'....
Pl';:ase lloii:r:~l Sarah ere (:"63) j'83-51.5~ if ~~11 ;:'e.g;;s r~re !10t E:e(;ei'i,~d.
Origiinal -will ,1lvt lbl~ow by In,fall
rile T~rcrm,Jj('~"l':::.l~;tt!.ir::.~d [n tilL lzc,:::,imU:: me.'5~~~'&t: is ;lttODT~" crh"1!t'.:!'.:'d and ':on:tLtdlck(;r\.:fr',rrn;~tk.t\. bt<:.nd.2c.
'-1nly [i):ilt0:3 UjE: ,;(~Tl:e indhidu::.l Gf i;:ntf.Y ~1ameu abpy~. lfth~ ;~acier ;f this [z!CS~;4"ge :':5 nO[ dle lmt;;ncL::d ;'::cipbm.
y~~lt :lTe~l';reby ~~c..;,r.ilie:"1 th.~:t ,'ll'lY dissemination, d:Gt.i,bution liT copying C!fthis '~llmmuukatiou i.s slTictly pro!jibit~d..
(fyon ltQ.v~ r:ec;:;iv;;Q i:his 1,:0mmUTt1C.'lch)n in t!r?{).l:; pJ:;<,::~e tL'1!:!,;::dii'!to=:lyuQtif)" us by te-lephone, RJ1d reTIlr;:< iheGrigiu:ll
~ni~::;;;;t1sf: hi U<:i :It t:l.\~ abo"'le urldress '/"13. tIle V.S, :?Q~!'raj ::kr'/i.cF.J. ~,;-V~ 1<lm b~ hripPY tc reitubur:;e Y(lll Ic,r':bt;;>J.5B;;e,
.:\n E;r..;,i Orp(')l':'l::oj-ty Er:::.pk,Y"'1"
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DEVELOPMENT CONTR.~CT
EAGLE :l' ASS 2ND ADDITION
CENTERVILLE, MIlfN"ESOTA
(Developer Installed Improvements)
TI-iIS AGREEMENT made dlis __ day of , 2002, Is by and
between the City of Cemenille, whose address Is 1 SSC Main SUeet, Cent"'rvi]k~'.!i.nne81)'(a
55038. a lnlmic:ipal corporation O'rganue:d l.1.nder th.; laws o:fthe StAte Q. ':~Hnnesota~ her'ej"uafter
" ...1 t! "c,., ." - T - f' Mi ,., d I' ....
rteierI'lx:r. tG ES T'le lty J and. ljOr-..t,m~ "-,L"~" a _ r..l1esota J.1Jl1...1te _1 ... .,'Upany~ \<"y'.uose
address is 1 0732 Ha"son Boulevard, Coon Rapids, MN 55433, h fter rderred m as the
.'Devel~')pe{r. ,
A.
VltffiIU:.ASI the Deveioper has received ap'pl'ova1
pt;31im.il1ar;" TJ.IE2t of land vvitbin the corporate limits of
hereinafter ,).::a1Ied ;'SubdiviBion"; and
tien ili'1cl ImanclIlg of
'0 as Pri~ifate Im'pro->:,rsmeuL3:
- .
'" . ~ .' "',
~ t:u,utuaJ. proTI"l1ses ot the parnes rnade nel'el:il.
[T is
As :i11duc~~rJ.1,'3nt to the CitY~d apprD"'o"sl and
"trUC-ik,jl mJd ~ntering into 'this Agreement tb.e
" 'l C"
_0 t.Ie -ny:
er is thQ :tei; '::iwner of the prctpcn:y anrl ha:::; Huthority to f~~1;:er ~D.W
,
v1310n co,rupEes
regula <~ 1:tlcludJug but .wot
ordinl'll""1c,es.
I,vith all Cit]', COUHt""f. State at).d .Fede:'2i La',;;;-t; <.n:d
limited to Chv 8ubdivi,5iQ:a ;.~rdi::l(l11Ces and 30nL~:I2:
. -
The subdivisicm ~f)tnpJ.:ies with all 'I'1,.,e-tJ.a.nd p:rQt~ction ieg.it3latlOTl.
B. fIell ATE IMPROVEMENTS. Tn" Dew,jop~r w.in ""nst::uc, ;;nd imeat! at Cicv."Iurer' 5
expense the g2lli1ral ilnprove'rnem: GO:J..etrm::tion ~lcc\~rdil'lg to ordinaI1.c~ #8, Sec:tlD2:1 38.01
md. :)'(hr;;.:rirnprov,~tn~llts specific to the, d"/elop~nent .b.crdn. :'1(~t iiJn'::^1.
~ u " , U ! - ~ n [II !) LJ
j a n i c u , . \.1 t r c - , ,
-
1. COSt 0fF-nvate Improvements~ description:
a,
Scree! llame signs
approximately 1 @ $250 each
b.
Traffic sign!~ stop signs, etc.
approximately 3 @ $200
c,
Utility =kers
approximately,_ @ $ZOO each
d,
Street sweeping
6 each @ $ 250 ell0h
"
..
Siguage and barricades
_ (@. 5 each
;I~
Flushk,g of storm sewers; once
all lots are built upon
\V
Street lights
approximately 3 11
h.
1,
:c,istration for rw/r.ew ana cOInp.lianc~iJf
hOlll" @ $40 i hour
$250
$600
5__
$1500
$500
$ 7)500
$800
5
$--
,
,;1._,_
$ L~600
"
,..'
A.l1 erE me atwve ir~7.ms und~t Section I "':,vith rl1t: .ixc~.ptiDn Gf die tr~es dud 5,)d 02.1
lL.'1built lot=;; shall be c.onlpleted and/or provided to tb.e City' by _..
2. .Also inchu:kd as items ass0c,iated i,YlLh ili.~; Ptivate Im.pr(Y'':-::ti::;tnts._ th~ DevdcDer
5h.ul undel'"take QX arrange to accclnplish "(he following:
fUX
~{ f'-
.':1i,'
ijiij
a: L
D .i
T ~ ~ ~ !\i
hi) ,: _:)!j
'-,;i,i
a S b:~ De'v'dopnlt;ur: Issue~
L COQrdinate with the utilit'j 'c'ompanie:-s to provi.de lor gas main,
telephone lines. cable television Jines, Glld pOV\iC=:: l:i..'1.es to :;ervice
the prope...'"'ties developed on the final plat aCCOrdiJlg to the City's
joint 1:re)Jch policy.
ii. Proy'ide seeding a.1'ld vegetation .maintenauce and ~rosion control
o'ver denuded or graded ;~teasand mltiga" area, at the City ~ s
direction.
iii.
E;nahlish lot Cotner monlL.+neuta .
completi on or within 180 days'
ijl~~m..,.
60 _days of grading
final plat. ,.vhichew:r
,
is S00l1ef.
r",/.
~ctiOt1S to
lde safe
v.
grading:, gtr~ets~ and utilitic!8 vdU utilize the
::;UI~.' n 1\'fain Street and Dupree to E~,ce8S the si.t~.Al
ides assoc.iate(t i?liilli th~ plat development be allc'\ved to
";'ent~r Stl'eet.
~i1\(r S"-;..,-"''''''I" C'Il':.h.l1-'....Mn" :.!rld Bili1(11n')" \")e"Trits Nn l-<rui~d.in"
c_...,~~, ...~""....,. .u w... ,",,"L_~_u <..;.,j! . . ~'N' ,_ ''''..". '. ,'-" '-' '... '~';~
,;:11 be issued ""ithcnr the .tinisi.l.ed grading in ac'col'cance \vith th;;
grading plan. },;'Q c~rt1-.iicate of Occupancy shall be .i.sS:Ui;,)."t
t instaU:a:tiOll of bitill..iJinous b2.,,~ cou.rse 8.cro~s the frmn lot Jilte or
I;. E:i'osJ.ol1 Control. Th,;'De~{'e1op€r s~han i;ontml f-;roslun in:::uri:n;r
1. In..;: D0"':i~lopeT si:al1 subrnit 2.Il ~t"(J8i(ln :;,)ntl'o! plan. de.wiliw!' aU
;,:;'rosiclJ. ',::ontrol n:U33.Sm:eB to be l:i:nplr~mt:.nted dllring constn.lctiurL
Said :olnn shall he aDo.roved bv the Cine "O:ior Lei the
~ -" ., ~ ~ -\
CO.iJlm.eJ.1':;;;111,.;nt of :rite grading or cou5t..runkm.
,
.ii'l, 1, ,,:!;'I'
8A~NA,.. ~2TEF:~N
il:)
I.:
'..I
e
Erosion and Sl!taUOll CVllTI'cl measures shall be ~oordinatd wiIb.
the different ~;tages of development. Appro prittt" controi meillllIres
as required by the City shall be installed prior to development
when l\ece~sary to control erosion.
111,
Laud .shail be developed .in increments of workable size, as
determined by the Cit)', such mat adequate erosion and silmtion
CfJntrols as direoted by tb.e engineer carl be provided as
CO:t1sQ'ltcticn .p'1'ofgesses. The smallest p , %al area of l.anc4 B.S
,iete.:mined by the City, shall be e3]J Ii One period of tim~.
lV,
hIe :,i;Qils shan be set
Tne tDpsoil 3hall be
shall be of a
lopreem. The
'~l
e
(f,
oJjet:t to the im:rpection
m~re Bppropriate, aD:JT othEr
I-_f'" h - I I ~-t
l.ful mal"::'::;:' .rf'i/:1l.I2.b. e to 'we Ll y., at 1W cost LO
Oi}:ll'Y :;~sements nec~ss:;J.ry tor the
Private TnlprOVe!nents'~ and -rhe "Stre8'l.
. determined by The c.tty Engineer.A']J sucQ.
ste ~ City shall be in writing, 1..-" recordable iorn!.
I::lrd easemt:lut form ofrlle City and on such ,:::.rtheT terms :ind
. 1>. shall de"Ce..."'1!line. The Devdop~r shan be fhlh,~
, ~
reC(}rdL'1g of such easements,
erl0ITnill1C;: of ConstruetloIl Contrac1S and Letter of Credit. 'The
LJeve ~r '''wI fully D.nd faithfully compJy 'whh ~n r:enns iU1C. conditions of
.ld al1 cu:o.tracts entered into h:y:th~; DeveloF;5r f01: the in6iallati,OU and
,.true-uDn o:f all f'ri'vatel:.mptoveml.":nts 2...'1d hereby !6'1.'l2nn.:nee-s The
'orK.'nunship and ~nareticlf;> f~)r a pe1'lod Oft1VQ years ibllo'~vin.g the Ciryi s
.final, ~lCCepr;i!i.ce Gf the Pri~\ratd Improvcn~.\~II.'l:8, The Devel.Gper a~r*.::~sto
guaranty for a. period I.'}f one year th~ tree pl..Emting~) requ,ired as pmi cf thf.:
Develop:;f'::; A~"!='t:lnent. Each 8peciii,:::, "iTee guurant:/ period sllali begin
wh.h. .theplan.t:.ng of ';8.ch .1ped.fi.c rre'~. C\mcurrentlY\1.j"lth il:e execution
h'ereorby the DevL:;loper. the Deve1op~r vdl1 furnish tl_\ and mall tin1es
iJ3.e:r:~after :tnaint:tin withtb.e (~it-L 2l cash deposit. c:.:rT,hi~d cne.:.Jc or ~.G
IrtevQcable L.etter ~)f Credit. b~~d on One hllilfhed i:iti-'\. D-cl'c>ent (1 SC'~{,) ~;-f
. ~ .
.,
.,. I' - - ,.; I"; U 0 , 1) t-i ,
d fl , , , , ~, , fi , r
13,
th:: t{)'[.~tl ~~f.olu,.a:ied cost of the Priyate Impro'v€.tnents \l5 ind..i~a:Led iD
Paragraph B 1. The L."TevGcable Letter of Credit .shall be for the exclusive
UJe and benefrt ofthe City of Centervuk and shall state thereon me sarne
iiJ i:;;sued to guaranty fllld assure perfurmance by the Developer of all 'the
1 .... t'P '- "'1 t'" D 1 " ., .
tenns anJ COtlC.nl0ilS o. l i:!.1Jl,grapU.l.,.l 0 tllIS eve opmenr :L.Ontr,lCt. SUCll
L=tter of Credit may he reduced upou completion and "ccep,:ml~e of ::he
Private Improvement;; by t.1je City to an JJnowt deemed ade'i',IDte by the
City S'lgmeer \0 cover the tWQ yeaI' wmraaty periGd d~scribed .herein.
'TIle City shall have the rig.l:tt dUring said warra1l.' eriod to Qr,v;von the
Letter of Credit. tor any Viarram:y w.ork that is' 'y. 'TIle IrreyocabLe
L-;ti>~r of' Cr0di~ shall be renewed or reph ot later than iiventy (20)
da}Oa p.rior to its expiration \vith. a like 1 ' d4
g,
Reduction of Escro'v Guaranty.
ofthe Letter of Credit or cash
the c,ou1plered Pri\!'at~ J.J....rrpr
retliJctlon. The amOU-TJ,I o:t:,.
8uch recolJ:nnen.datkm vili11 be s
ues! ,a. r:edm.';tiern
t Ot the value of
d,
ityand
r ;:J.'::i;jj')l1.
11.
leoted by the Devdop,:r to
tD),13t he d-~termin.ed in
_6 City fe:sc,rvr;;s the riglrt
.nence and-adequate
;~TRBPT ~::'j\
Cirdinc.llc,:S .
calbo. the "Stre
~ r~l ,~.lc:"ol""l':'i"\""<,,, \It';..l-, '~hp-r.f,'11' '~~e' ,:; '-"~I:;
\....I.. ~."........ ... ....... <.u.L.."" ~tJ..'. \J.,~...' ,:..... "-.l ~ a,,,,,:..L
'>mptQveD:;.ents (t~reinaftel' i,,"lQHectivel?
elude tht1Se .L.--uprovernents \115' described
uneumentitJed Eagle Pass 2"d Additicn
l$~ as ~ ed by the City Engine~r arid as adppteci 2.nrl
Said improver.c,ents shall be constructed andinstaUed by
'ion on the 'terms ar..d .;;anditious according IO
other. irnpl'ovements specfiic to die dave.l.olJ1Uent he-rdn
1. Ion. The bas2 COUrse ,~~:haJ.1 be ,;~Oinpleted befDre ,~
'em course ::;ha.U 'be comp16tald befo:n~ , or
;;vhen t ,~ ':iry deems ,;:.ppto:l?rime aCCOl'diDg to the progress of vV'J):rk. ,"}J). the
illdivid~~il=.tJ.lo\:3.
-,
C":;..r.l,5tn1'~Tjon P:roGedu.r(',:~.AJ.l ,~uch i:mpr"l,Y:/~.rfle:1ts set (JUt in OrditlfulCe #8" ,S;::cliou
"'0 ,_.. :j .:J ;J'.' --. "~' , . I. 111 " , . -J ,. 1
uq:-;.U,l~:1f"u as alJI..iHv:maily speClDCtJ D.Cr'f;;111 Jrrd..J. c.:-e m5nt:nt<2iJ.~ CCiJ.1.SUllC"led, anc.
HnUllced 85 fonC-~~;I':S:
a. TO,;; Dey,::Iopcr :;;bal1 prcr'lid~ t';j- the City in ;;idtb.g tb.~ cr;nt!a-C't~lr ~;;d:,;,\::ted
ty the D,jvdoper to (;Omt~cT and .insW,{ the Strz.et ~1.i.J.d ~.YtiHty
);(!,
'jl;
,;.'
cAH I;UZ\',!:;;TEF,;::
.,
i'l U ,- ~ .\ iJ
.\.J,
lmprov"mcllt3. rlle C; ty shall reserve the rIghr t(. Jerennine IT the ( J.tl
contracTOr clelecred by t.hz Developer L~ acceptab,~. The City resei"V"S the/lf.r:;", .11
right to require satist1letory proof of successr.;l ~x'perience and adequate 0)' J
~::::::~:::~ :~: :::~:en notice author2lllg COllstmctiGn ~;/
to start is received b)' the Developer from t.l}e City, ,/.... f ~
Construction shall be completed to the stfu'1dards ".ld speciiic,ttiQus
described ill <.he plar45 and specificati,)us entif', l'ass lnd Adciiricn
Stre~-;t and UtiUty 1'ilproveme:ms.
'-'.
.,
y,
S~';i.J.;drf<Jf{mpr(]ven1ent:. PdortQ thepr.;'p'~
sp6l2.rfications fOi'4he cc'n::rL\""!...lction of' said'
provide to the City a c.aslt eSefQl,V Dr
indicmed in 'Nnli'-1gto provide f~)r t~
lill"'1Sand
veloper shall
anarnount
a.
b.
herei.."I1:
I:',
con of inspectio!\, st..
Engineer.
" whole or ju part on fiIl)' pm:tiDn of the oash
?eqn) Of L~ttet ot' Cred.it for the pLll.-pOSc of
c:J id conditio f tliis Contract. The cash escro'w or L~tte:r
. 'ld effect w..rcughout COl1Bw.--uct1on and tlwu'
" of, . rovements bv City. Tue irrevocable Letter of
dmdve u:;e and benefit :)f tbe City and shall-:stare then::o:n,
\'y and assure :perfo:rrnance, by the {)<:,vdopet of all ther
1:3 Deve.1oDll1ent Cc;nttac'[ and consf1-udioT'. of all
011;.\nts :in n.c'::Dtdat1~t' "vith tile <)rdln;mces &"Jd Sptociflcatio.us .of
ttet of Cr~dj.t $haU be r~I1e'wed '.~r repb{;ed by :not later ilia:n,
. (20) j.-' ~ prior to its explTat-inn '~'dtf1 ~ ;lke )ettp-T I};vf;;Joper ~,~_a;, 'f'\;'T.;P~~t 'j
~e L~tter of C.redit ;.)1' cast d~P05it bas;;;::d on the value ofth2>
treet and Utilily Imprc,vi~rc'.~;ti.ts at !JlC thne of-rhd requesT.ed r~dU';;.(ion.
unt of rsduction 'will b-,:,: detemrto.ed by tb.f~ i:hy Counci1.
~:2COF'..DD'i(r.'~ND RELE.'-\SE. The Developer agre25 that the terms !)ftbis
Deveiopntent Contract shall be a cr,n',~nam: on \:my- .:1J:\d all_property included in r11(}
Subd.i\;"lsion. The Deveh)f.er agrees thet the City .::hall have fu~ righ:t to n:c.orrl a G.~py of
t,'"1is I)e've1cnll1ent Corn.ract with t}lc.~no,k.a enUuty RecGrder/R;;:gbtrtu to .Qj"Vi; llOUC;;: m
. ' ~.
fhture purchElE.ers !mcL O'lNnen,
6
i : AM - i " !( I~ T , - - Ii N c r ;
I " , i: ir t , c. Il
n " . .:1 , "
',,,
,--"
R.EU\iCB1"JRSEi\.JE1>IT OF COSTS. Tn.; Developer agrees to fully reimburse the Cil:Y tor
all costs .incurred by the City inctudmg7 hut .GQt limited to,. the actual cos~ of cOl1,stnlctiOll
of said ilnproveme.nts, engineering fees, legal feesr Inspe{,."'1ion fees, interest C()sts:> costs of
acquisition Qf llecessary easementsl if ,1ny~ and any other costs :incutr~d by the City
relating to ihb Development CO:ntract and the installatioll ot'tJle aforementioned
improvemb:.Ots.
OCCUPATION OF PREMISES. The Dllvdcper fiJxt.her agrees th", it will not cause to
be occupied any premises upon the plat Qr any property Vvit..'Jin '. platuutil the
completion of the gas, :;1""tric, telephone, cable television, '
itnpxovements required. by this Deve]opment COl1:ttact hav
has agreed in vvriting to waive this requirement as .to a
Developer shall be granted no certificates of OCCup
substantial. completion of an P11vat" and Street 1
this Contract,
F.
D\V}JERSHIP OF Hvf?Ro\rEIl/fEN"T'S.. I~_
re,auired bv this Contract and accen+..auce bv tJ.1
public; ea2~rnenLs 311ail becmn-e C16r pro:vel1Y rdtli
(r,
EEIJvlBURSEMENT OF COSTS
the eft? fer all costs incurred by th , '
. - 't f" ,. ,'11
ponton. T..i~'e,rBO,.~ ~nc-lucU..I.'1g COurt costs,
'V,
1 "'eT agrees to reLGlbuxs;
of this Contt'~i~ or an.y
ng and attomi5Y~ s :t~BS.
H
.Y:6LIDITY. [f ill'
C ontraet is for
dcdsio.u ,'su-
ence} c e; psragraph; 0X pra-aSB h'1 tbis
by ,a C01.iTt of c~)l.npetentjrrrisdicticTi., such
1 et1pn:r\"isions I)fthe Deveiopme.nt Corrtl'act_
" ," , .
L
s and provisions here::of shaH be binci..ing upon and inure
" i::m:~~s\:ntadvcs" suc~esscr5., and assigns {)f tb.~ pardes
be bin ~"g 'upon all future CVvTIe:i:'S of all or an;,..' pan of the
')hE.ll fit: deemed ccrvenantsrunui.:i1g w.im the land.
rer 1n tb.i:~ CGutruct it ,sh~'JI -\);:; required or pennitted 'thdt ,D.,C'ti{~'c (':'1"
'6,n. or BeJ.'V4~d by ;::itJ.ler {)any 10 thi.s (~Gntl"act to or on th~ c>Lhe::r liaJ.1:y,
OT de:rrl<.ti1d. shall be de1iVf.'Ted )er;:,onally Dr :maikd by 'Uni:tl.:d States
:J)}-.:!il to e addxes.ses set fi)rlh on Pa~-;!c .l b'y certified mail (rCUH1J. r:ec;~ipt
r;~qll~sred). Such notice or d;t1tend ;hall be deemed UUlety given v-vh:;:,~':. i:::k;iivi::Ied
personally (if when de.posited in the fl10:lil in ac.cordanc8-t,vitll the abov'8. Tb.;
ad.d.r,e,sses ofrhe pa.'iies hereto arc 8.::; Si:t .tonh on Page 1 until cnar:lged try ncri:.::~
given as pet abr:ve.
.i'Jn,
'id
(.'
c:: F.~ !.i
,)
~. Ffn;.ll Plat A.ppl'oval. The City agrees t.iJ give fiIl.al apt-"t'O""\Tal to the plat (/_f th.e
Subdivision upon ~xecuti<)il and deliver; of this Contract and of al! required
documentation, fees, and securities as set forth herein. -
Lncorporati(m by R~I-:--:rence. Al1 plans, special provisions, proposals_,
3pe(~.tJ5.cation.s, and contracts for the improvements furnished and let pursuaI.u tc
this COlltrad shall be and hereby are made a part or this Contract by !e:t~IJ:'ellce as
fully as if set out herein in f.ill.
,:.u'
VIOLATION OF .A.GREEMENT. In the event t.'lat Davelou
covenants and agreements contained in tbis Development
by !he Developer, t'le City, at its option. in addition to ,
hereu.'1del' may refu'3e to issue building penuits to an) ,. opect;
t~.rrlf~ as such default .has be~l1 GOlTectea to the 5 J.; 'oaofthe
~
tes any Oi'tlle
ct and to be pcrrQ!1ned
nci rernedies (!$ set forth
the plat unril such
L
",-, YAR.TZ DED1CA TTON, 111e De';eloper a~
the form. ofca~h payrnen! S _~
$2.000 per I.or_
L.
5TOR.M V';A TER FEES,'(11e s
approval <;.f t~e final plat. This [-
sqUare :foot of ___~ aeriEs of p
by the Dev~l0per prior to
r:J.wge of \~G.01546 per
~iL
,;~t
per shaH :provide to the CiTy,
"lability .;:< . property d3.1na.ge insuraIl:.t-<s
ity and the DBVeJ ope! from. all da-ilns for
th., and all cl _ s..for t;onstruction of or dau1age to property,
'it"1 any ope. ons under tl1.;se con.fract dQotu:rl!~nts~
r~ its ccntractO!1 or by any sub(;()ntractot~ or .
ploy\..~ / the CIJITtra-ctor or by a SUbc'olltra>:to1: unci~I it.
" 11:mit ofliabiEty of not lass than $6GO,Oi)() tor all
../ including de~1. at a:lY thne resulting therefrom,
1)' one ac-cident; and a Hrnit of l:iabilit:y DE not less tna:..fl
dar;1B!ge ;;;-ustaiued by t-,.,..o Or more _l-""eIsons in anyone acdde11t.
1~ with a Hn1it (l! liability of not .less tha.r) $6DO}')OO fo! all
ed by one persoll in ili"'lY Due accident, and a 1i..11:11t of .i.:i.ubiHry. of
. OD 1~]L "my slid:: damage sustained by rl-Vi) ()rmo:r.e persons i.n Bot."!.)'
;:'n~ accident. . it'iS'L:'r2.llG~ pol.:icic~~ shoE accompany the c~')ntracrfor 1t:-; e:,o.:ec'ut1-orl by
l:l-:'C i;'.:;vel.:Jper'~il-J.d -rhe City of C;;m:erville. The above insillance rcb;i{~s sb,iJ.ll reDJaill jn
t"c.!H :fO[C~ and eit:==ct o:uring the life ofr.h1s Contract.. The City Bnd City En.gine.er :.:haJJ. be
:tr: ::.:dati.on'~lllanJed. insured ii"1 any :HICh ~'Gl..ky or polkies.
C..;- [NDEIVU>I.IFt~~..~.TICn0 A1'-iD HOLD H~:~,;?;vfL~SS. The D~\relop~.r 311:.'11 huk.l.te 'City .lIld
(.~::; ()illc;;.rs and ernployet;s harU11.ess from claim::! I\'1a.de by ltsd:t' and third. ~aztie~ ro:!:'
daJllllges s';.J.;:';t.~iJ.1.ed Or C(j:~t.:; irJ.~.i.h7ed tcs"illting f'!Gm subdivision plm <!pproval. ;1TI.d.
d~?~k:p!:le11'L ThC'r:h':"";eioF~r ~hall indcrrillify the City ~illd its Dffice.~3 and 8nlpIoyees 1:i,)1'
i~
);n
20D2
,".,.-\
oj ' ~
8,~r~N,~ ,GU
SiEFF4f']
I'! !:I , i ~':' C
c
1i)
an (~OSt5.~ da;.nagcs~ or expenses which the City may payor inl;ur in corlS~qucnc.e of s-uch
d.ain1s, including reasonable attom.eys fees. Provioe:d tllat n.otbing herem shall require
Developer to indelllIlifj the Cit}'7 ib .officers c.t empl.cy-ees from any violation of law or
fto:m. the <:cnsequences of their, own negligenco.
I), PRO!-!IBITIONS AGAINST ASSIGNNlENT OF AGREEMENT, Developer represents
and agree.s that prior to the c-ornpleuon of the Developer _improvementS as c:.ertifil~d by IDS
City:
p
1, Ez:cspt by way of security fo.r~ and only f;:;r the pu:r.po
necessary to enable the Developer to perronn its '
cO.twtruct-ion of the ,huprovements lU)cier tltis A
authodzedby thi3 Agre'em,ent, the D.::veloper
make or create; or suffer to be l1Jade or cr.
<lSSigni'nent, ):;onvey.~nce~ or transfer in
this j.\.gl";;~ment or any interest 1.:.1.crd
ili_,~ 31mu~~ 1Nithout the prior vvni.
L
. ~ha1] got Qonstitute a Naiver or a:UlendmeUl
" :~ 2nleni.."h1.1ettts or w'aiva.'"S shan be in
. ',;v\1ttenresoluuon e{ ili~ City Corti1ci1.
en to e..'1iorce, thi.s Contract shaH not h,e a
"tCP, AJ.1 approved plans; specifications. and contracts
mish <ld let pur;:mant to t.1is Contract shall be and hereby are
fi..-:t by reference as fully as if Set out herein in fulL
fN VIlJll
,.;;ffei'~ti'\/e the d;:J.Y an
OF~ City and Developer hav;;: s.igned "dus Dev'e.lopment. C.J11tract
.t 'ivTitt.en above.
DE""1ELO FER
CITY OF CENTERVILLE
G()R--E~/L .LI..-C
By:
By:
l\>fs.yor
"'.'!'
,iU
. '\;U='':
E i: F,~ i!
\i,',
ATTEST:
Bv"
"
City Clerk
COCfNT"{
I, (tary i\.'r. GurbED:1., :1J'(; l.1.'1dersigned, tu hereby verL.7 that I aln t
LtC, alldb~reby 1-::e:.rsGually guaranty all duties) obligations, "' i
Liability Cornpcuy as 8(;;1 fbrth in this Deve1cp1nent COntfaci.
STATE OF !vlINr:'-ESOTA.)
)SS
CDTJl\~TY OF Al'...j'OI~A )
OIl lL~i~ __ day Gf #
County, per:JonallYtlppr;:
City Df Cen1ervUle, t . '
r~xecnt::d the sam,e
'~tfu-Y :FubHc '.;tithin a.nd for sard
e _kno'i;vn to be the, }/fayc-r of the
g insIrI,.1meut and ftt",.k.no\'vledged that he
Notary Public
Or~ this 2002, befot'~ 1'n(;, ':I.~'~-,JtQC.' Pub.li{; ',;vitb.:in and t{),[ ~alci
Ccrmtv, nE.fGanallv ap,:~a-red t,:;. xne ,known to b~ the (~it)-' Ch:Tk of
..r .. _"" ___.'
thE: Cicy of C.;llterIille~ =1,nd l,yho executed. the forego-i.ll:'; .t.nstrunle.rJt and. ad'~"':l.iTHlr.:dged 'ili':l:t _he
e.xel:u~\~d rhe saln.e on. hehaJJ of said City,
-_._~----------,-----
N oC1ry .?ubUc
b)
.I ii'l ,
',',.
,',\S'TtFF,~,~'i
):3U
I '~
i'JV ,.,;. '.
ST.A.T3 OF ~liI:l"'~}~'ESOTA)
)SS
COUl\ITY OF ?-.>.l\rOKA. )
',',
;~
On dlis_ daT QI~ : 2002~ bt::tore tne, a Notcuy P,.llJlic within <::h,ct fo!' said
COlJ.J."1ty~ personally appeared to lne kr.lcv.;n as i':r.rief?'11snager of
Gox-em, LLC, a limited Ii.ibiiit'j company under me laws dilie State of Minnesota, and that they
ex,t1;::m:ed the foregoing illstnunent and acknovviedg~d that he executed the same au behalf of .said
U:mited liability co.mpa..r:1Y.
THIS [:T$TIUJIVIE}\TT \".//\8 DRA,FTED BY;
BA1U"'{A.! GUZY i\i:'JD STErr-EN, LTD.
400 Nmthtown F1nanciaJ Plaza
200 Coon Rapids Bou18vard
Coon Rapids: ~/11'~ jj433
(763) 780.8500 (JDHl
i4264E_l
,
It
'Esta6[ishd 1857
MEMO
DATE:
January 23, 2002
TO:
Mayor and Council
Kim Moore-Sykes, City Administrator \ 1Av..6
FROM;
RE;
Rescheduling Liquor Policy Worksessions
............................................................................
Because of the Tri-City meeting scheduled for Jan. 30th, the Council decided to postpone
the Liquor Policy worksession that had been proposed for Jan. 30th. The Mayor
suggested that the Council meeting in a worksession once a month to discuss with various
members of the community about a revised liquor policy or ordinance. He proposed that
the first meeting be in February. The following is a listing of proposed worksession
dates;
First Meeting: January 29, 2002; February 4, 2002; February 7, 2002
Second Meeting: March 4, 2002; March 7, 2002
Third Meeting: April 1,2002; April 4, 2002
Fourth Meeting: May 6, 2002; May 9, 2002
Fifth Meeting; June 3, 2002; June 6, 2002
Recommendation:
Based on Council discussion.
""""-1 '
~5
~k.~
I ./
~0'~'1
~I'. f'~y
r
Kim Moore-Sykes
'rom:
ient:
To:
Subject:
de [dcapra@visi.com]
Wednesday, January 16, 20022:03 PM
Kim Moore-Sykes
Fw: January 30, 2001
Hi Kim,
Hope this gets to you okay.
Have a good day!
Mary Capra : -)
----- Original Message -----
From: "Tim and Beth Swedberg" <mayacat@qwest.net>
To: "MARl NELSON" <sbi@mninter.net>; "Linda Broussard-Vickers 11
<lbroussardvickers@earthlink.net>; "Dick Travis" <dicktravis@hotmail.com>;
"Mary Capra" <dcapra@visi.com>i "Tim Swedberg" <mayacat@qwest.net>; "Kim
Moore-Sykes" <ksykes@centervillemn.com>; <jheckman@centenniallakespd.com>
Sent: Friday, January 11, 2002 11:31 AM
Subject: January 30, 2001
> Good morning,
>
> Kim just informed me that January 30 is the only day that Hugo, Lino
Lakes, and Centerville Councils can get together to discuss Highway 14
and 35E traffic concerns.
> This was the tentative date to begin our liquor ordinance meetings.
>
> I suggest we meet with Hugo and Lino Lakes and postpone the liquor
> meeting on that date.
>
> ~t the Police Commission meeting last night, I asked the Chief for an
> official who can provide a broad view of the state perspective on these
> issues and he has people in mind that can make a presentation. I would
> like the Chief to coordinate the State official presentation once we
> have some firm dates.
>
> Kim for now, I'd like you to coordinate setting a calendar beginning in
> February for the liquor hearings.
>
> I would like the license holders, police, and public to know what the
> schedule is throughout.
>
> This would be the proposed timeline:
> Early February -- Presentation from law enforcement including Mr. Hoeft
> for prosecution
> Early March -- Presentation from license holders and industry
> associations
> Early April -- Community conCerns forum perhaps League of Minnesota
> Cities presentation
> Mid May -- Initial drafts circulated to all parties and public for
> comment
Mid June -- Final Draft Public Hearings
August -- ~doption
>
> The focus is to either update or rewrite an ordinance concerning liquor
1
> licenses and related issues based on current state mandates and
> regulations I procedures, or policies $0 all parties understand the
> rules of licensure.
>
It would be appropriate to also discuss nude dancing establishments that
are surfacing in small Minnesota communities that do not serve alcohol.
> This issue may end up as a zoning question, but it is an emerging issue
> and I would like to weave tpat into our meetings as well.
>
>
>
>
>
>
>
>
>
>
>
>
>
>
>
>
>
>
>
>
>
>
>
I want these meetings to be inclusive and the issue discussed from
perspectives. We will then do our best to craft the appropriate
legislative language. We will look at model ordinances from other
communities that have been noted as best management practices.
all
Kim, I do not have the email addresses of the licensees. Would you
please pass this email on to them and once a schedule is set up we will
send a formal letter to stakeholders and get it in the newspapers as
well. I would like all of these meetings televised. In fact I suggest
all public meetings of a public hearing nature should be televised. It
would also be a good idea to have timesavers do minutes of these
meetings. I would like that put on the next agenda please.
Sorry to all for the change in plan, but we have an excellent
opportunity to try and get the overpass issue resolved.
Have a great weekend.
2
~~ji':
\:, /'-';1
1,";
TO: Honorable Mayor and Council Members
FROM: Staff
SUBJECT: ProcessfTimeframe for Liquor Licensing
DATE: January 23, 2001
Early September
Receive State Liquor License Renewal
Applications.
Late September - November
Renewal Application, City Required Forms and
Letter NotifYing Applicant of Timeframe and
Deadlines Forwarded to Applicant for Completion.
October 15
All Property Tax and Utilities Must be Paid by
Individual/Entity on Dwelling of Business or
Property Owned Within the City.
P.ft^/ ~
p~
Applicant Must Secure Liquor Liability Insurance
for the Year they are securing the License for (State
will Not Consider Application unless Included with
Same).
~~
~
Upon Receipt of
All Applicants' Completed Forms
Forwarded to Centennial Lakes Police for
Background Check/Citations.
Upon Receipt from Centennial
Lakes Review - November or
December
Presented to Council for Consideration.
Early December
Forwarded to State for Approval
Mid December
Forwarded to Applicant
In the past, we have heard complaints in regards to securing liquor liability insurance
months before needed and have had problems with delinquent property taxes or utilities,
which will also delay the process.
January 8, 2002
Ms. Kim Moore- Sykes
City Administrator
City of Centerville
1880 Main Street
Centerville, Minnesota 55038
Re: CPI increases
Dear Ms Moore-Sykes,
is to request an increase in rates to conform with page 10 item 15- C.
our contract with the City of Centerville.
increased 4.2% as per the Minnesota Department of Economic Security
attached).
D (current rate )--------------------------- 2002 Rate
service
Garbage Service $7.39----------------------------- $7.701 month
Recycle $3.00------------------------------$3.13/month
Tax $ .72 -----------------------------$.7 5/month
Total $11.11------------------------------$11.5 8/month
60 gallon service
Garbage Service $11.08----------------------------$11.55/month
Recycle $3.00-----------------------------$3.l3/month
Tax $1.08-----------------------------$1.13 Imonth
Total $15.16-----------------------------$15 .8l1month
90 gallon service
Garbage Service $14.12-----------------------------$14.71/month
131 month
January 8, 2002
Page 2
Tax $1.38--------------------m----------$1.43/month
Total $18.50--m-----m-mm----m-----$19.27/month
Senior Citizen's Service
Garbage Service $6.39-----------------------------$6. 66/month
Recycle $3.00-----------------------------$3.13/month
Tax $.62------------------------------$.65/month
Total $10.0 1---------------------m----$l 0.44/month
If YOll have any concerns or questions please contact me at 952-736-2407.
Thank YOll for your patronage
Sineerely,'
)e-./..,; {? {.o} b(.,!'~) t-:I.- h...J
" GfIry Boyufn tl
MunicipaJ!Marketing Manager
]- 8- 2 ;11:38AM ;RESEARCH & STATISTIC~
99527362418;# 2/ 2
CONSUMER PRICE INDEX.ICPlj ALL ITEMS [19S2.1884a1001
UNITED STAT'e:S MINNEAPoL1S...sT. PAUL
Percent P8'l't:ent
Changl!l frcm Change from
CATE Cl'"W 1 'fllarAQa CPI..{J 1 YelrAQ'o
199,11
.)AN 158.4 1.3 Hi'1.6 1..
FEB 156.6 L1 161.9 1.4
.W\R 158.7 1.1 16>.2 1.4
Al'R 159.1 1.2 162.5 1.4
MAY 15B.5 !.S 182.8 1.7
JUN 158.7 1.5 163.0 1.7
JUL 159.8 1.5 183.2 1.7
AU<; 160.0 1.. '.M 1.8
SSP 160.2 1.2 183.8 1.8
OCT 16o.e 1.3 l~_O 1.5
NO\' 1/10.7 1.4 184.0 1.5
DeC 190.7 1.6 163.9 I..
,S18 AVERAGE 169.7 P 163.0 1.6
191&
JA.N 161,0 1.S 184.3 1.7
FEB 161.1 1.8 164.5 1.6
MAA 141.4 1.7 185.0 1.7
APR 162.7 2.3 186.2 2.3
Wly 182.6 2.1 166.2 2.1
JUN 182.8 1.. 18lL2 2.0
JUL 163.3 :u 166.7 2.1
AUCl 153.8 2.. 167.1 2.3
ScP 164.7 2.8 167.9 28
0Cl' 195.0 2.7 16G..2 2.S
NDV 185".' 2.7 11lll.3 2.S
DeC 165.1 2.7 la8.3 U
'"9 A.VERAGe 16S.2 2.2 18EUl 2.2
2000
.)AN 165.6 2.9 laS.S 2.7
FES 166.5 3.4 169.S 3.2
MA.R 167.9 '.0 171.2 '"
API< 168.0 3.3 171..3 3.1
/MY 168.2 3.3 171.S 3.2.
JUN 169.2 3.. 11'2.4 3.7
JUL 169.4 3.7 172..B 3.7
A.UG 169.3 3.' 1n.s 3.'
SEP 1 TO.4 3.5 173.7 3.5
OCT 110.6 3.4 174.0 3..
NDV 1iO.g 3.S 174.1 3.'
DEC 170.7 3' 174,0 3.'
2000 AVERAGE 1G6.9 3.5 172.:2 3.4
200,
JAN 17U' 3.7 175.1 3.7
FEe 172A '.5 175.a 3.S
MAR 172.6 2.' 17S.2 ~,g
APR 1n.s 3.3 176.9 3.3
MAY 17Jl..4. 3.7 177.7 3.'
JUN 174.6 3.2 '7a.0 3.2
JlJL 17:3.8 2.' 177.!l 2.7
AUQ 173.8 2.7 177.5 2.7
SEP 174.6 2.6 170'.3 2.8
DCT 174.0 2.0 177.7 2.1
NOV 173.7 1.a 177.4 1..
DEe
~O, AVERAGE
N8(T u.s. cpr AVAILABLE 1/1~OO2
NEXT MSP CPl AVAILABLE =="'> Febt'l.uiry 200Z
NOTE: cpr "HOT UNPtt Ie {aS1) 290.JS56
oAnl'\Llal Ih'a'''Iil. figure. i1I ~Iimimary. aubjOCl. (0 rcvl:;;Jon.
.. "
M1nnesO!ll OePMmem of ECOl10llllC Stlcurity
RMe;:Hc.h and StaU1:nca POlg~6
Ptl'Otnt,
Ct,anofl tmm
CPI.W 1 VNr AgO
Ptl'l:ient
Change Itom
CP1..(J t Year,..,o
'S4.0 1.0 1~7.3 1.6
A.riftIme1lc A~rae. 0( First Half of 1998
Percenl change I.. from Firat Half of le97
156.1 1.8 169.4 2.2
Ar1t:hmetlcAvel'aQt Of S&cond Hat of 'wa
Psrt:ent ehlnge 1, from Setood Half of 1997
150.0
1.4
158.3
1.9
158.0 l.S 161.4 2.G
Attthrnetic AVB1'8Qe of ArBI Half of 1999
Pen:::ont change fa &om Flml Half of lees
161.13 3.7 185.1 3.6
ArlthmedcAVol'lloe 0( Seecnd HIlIt' or 1999
Pcroenl mange Is from 6ecol'Jd Half of 1998
1!Q.Q
3.2
163.~
3.1
164.6 4,2 168.2 -4.2
Arilhrne:flic A\,Ier&ge of FIts( Hotlf of 2000
Pe:reent dlllngs Is ~m Ar!U Ii_If Of 1999
'68.e 4.2 172.0 ~.2
Atflh~IJc Av~mD.g of Second Han' of 2000
Perc:ant ctllmgs Is from S.ttCDnd Half 011 .Q9lf
168.6
4.2
170.'
4.2
171.7 4.3. 175.3 4.2
Arithmetic A\,Iarage of rr~ Half of 2001
p.~t chanoe ill trom F1~~ HIil/( uf 2000
John S-eomlund
12114/01
~ --, ~,
.
1- 8- 2 ;11;38AM ;RES~4RCH & STATISTIC~
88527362418;* 1/ 2
R.esearch and
Statistics Office
Voice: (651) 296.6:
TTy: (651) 282.59
Fax: (651) 282-54
FAX MESSAGE COVER SHEET
DATE:J~
NUlvIRBR OF PAGES (including Cover sheet): ~___
PLEASE DEUV~R TO:--6aY~'80'1 t..l,~_'___
AT FAX 1/: 3S2~? (P.~tflX_
COMMENTS:
--""
"-. ----..---..- '-'--
tLGPLn~.~_,_,
.-."-.., "-".
'~- .--....--.--".-- - ,,-- -_. '--'00.
h-L~:UY1 ~I~o -~"a.i~b!LO.!'L:t&..
:rxOOt'nd-_1A~ :_ _ _ _ ____ _ .
-~LlmIW. hIs. BOV I ~~~+1l1..
FROM: Id t~Vl_ _
NOTE: T('possible, please check transmission alter cach page, 1f you are not
receiving clearly or the.e ar othe pro lems with the transmission, please
cal[ me at: ~t. " _'
OUR FAX NUMBER: (651) 282-5429
:390 North Robert St. Paul, Minnesota
_:
www.mnWOrkforcecenter.org/lmi
J
.
TO: Honorable Mayor and Council Members
FROM: Staff
SUBJECT: TruGreen ChemLawn 2002 Contract
DATE: 1/15/02
Please find the attached contracts for 2002 services for respective parks and the City Hall.
City Hall Three Treatments
Acorn Creek Park Two Treatments
Royal Meadows Park Three Treatments
Tracie McBride Park Three Treatments
Laurie LaMotte Park Three Treatments
$332.28
$532.50
$271.58
$648.59
$2,750.90
The above treatments are for specific weed control and seasonal applications. Each park
requires different applications and coverage are. The above stated prices are the same as
the previous year (2001).
Staff requests approval of the contacts to maintain continued quality of the grass at locate
parks and City Hall.
.
"'" -,
~ ff1li~ f:l~( ~.~ltl)~r;f~0
g ~,~;rx';;,Jllm~\bt:;,~v
4.,"'VPN., ..,,)''',....,,~W ~.. -,-.... V' ,
\-:'! q~Jf~..;"';iU~~f; .'1~~\'11l'(,
"""- b. .".\ =~"'" b b."",,,\i,:~,,,, 'f.- ,)r:"~
E, 6 (;).q 7
COMMERCIAL
SERVICE
AGREEMENT
BRANCH ADDRESS
TRIJGRE'RN- 'M AFt ElvGO n.#4-G'3 5
G 5 1-4:[:7 ~34'00
PROPERTY
C LI'Y. .HALL ...U:EN...'rERVI L.LE)
..6 51,-:"..+~,~. ~.f.75 0
GJI.'l Qf.,"J;~"NIERVILLE
BILL TO
551-4 9-4750
. ._~EB.Q" __t:i~lt:L__~_L.
1880 ~iAIN ST
""" ,,'~_._-..-._._.- ,,~.-
PO#
ATTN~ PAUL FALZER
CENTER"'\," I LLE MN
55038--9794
CENTERVILLE HN
55038-9'794
LAWN CARE SERVICES ' TREE AND SHRUB CARE SERVICES
rREATMENT DESCRIPTION COST TREATMENT DESCRIPTION COST
L EARLY o PRE-EMERGENT FOR o BAOADLEAF WEED CONTROL 1. EARLY o SUPERiOR HORTICULTURE OIL
SPRING CRABGRASS CONTROL 0 NATURAL FERTILIZER SPRING o INSECT CONTROL
.... o FERTILIZATION [J INSECT CONTROL 104.00 o DISEASE CONTROL
o WEED CONTROL 0 []
a.LATE: o PRE-EMERGENT FOR LJ FERTILIZATION 2. LATE o FERTILIZATION
SPRING CRABGRASS CONTROL 0 NATURAL FERTILIZER SPRING o ROOT ZONE FERTILIZATION
[] BROADlEAF WEED o INSECT CONTROl 0
CONTROL 0 0
I. EARLY Ci FERTILIZATION L1 NATURAL FERTlllZER 3. EARLY o INSECT CONTROL (SPRAY APPLICATIONS)
SUMMER [J INSECT CONTROL SUMMER o DISEASE CONTROL (SPRAY APPLICATIONS)
";'~ o BROADLEAF WEED 0 104.00 []
CONTROL 0 [I
I. LATE [j FERTILIZATION o NATURAL FERTILIZER 4.l.ATE o INSECT CONTROL (SPRAY APPLICATIONS)
SUMMER o INSECT CONTROL SUMMER o DISEASE CONTROL (SPRAY APPLICATIONS)
CJ BROAD LEAF WEED LJ 0
CONTROL 0 [J
i. EARLY o FERTILIZATION o NATURAL FERTILIZER 5. EARLY o INSECT CONTROL (SPRAY APPLICATIONS)
FALL o INSECT CONTROL FALL o DISEASE CONTAOL (SPRAY APPLICATIONS)
o BROADLEAF: WEED C' 104.00 o ROOT ZONE FEATIUZATION
"," ~
CONTROL LJ 0
i, LATE o FERTILIZATION [:J PRE-EMERGENT FOR WINTER 6. LATE U FERTILIZATION CI ROOT ZONE FERTiliZATION
FALL o NATURAL FERTiliZER WEED CONTROL FALL o INSECT CONTFlOl
o BROAD LEAF WEED o INSECT CONTROL o DISEASE CONTROL
CONTROL D ,.,
',S? AL o FERTILIZATION o PRE-EMERGENT FOR WEED 7. SPECIAL o FERTILIZATION o ROOT ZONE FERTILIZATION
ES o NATURAL FERTILIZER CONTROL SERVICES [J INSECT CONTROL
o BRQADLEAF WEED [J INSECT CONTFlOl o DISEASE CONTROL
CONTROL 0 ,Li
] LIME
] AERA TlON
J AERATION / SEEDING
] SEEDING
l PLUGGING
J FUNGICIDE
..: INSECT CONTROL
.J VEGETATION CONTROL
J
l
L! TRUNK INJECTION
LJ TRIM AND SHAPE
L I SHEARING
o WINTER PROTECTION
o
[J
r,
L.!
[J
[]
ANNUAL BENEFICIAL SERVICES COST
TOTAL SALES TAX .71? ,
TOTAL ANNUAL LAWN CARE SERVICE COST 332; . Z 8
"ERM OF AGREEMENT, 0 1 YEAR 0 2 YEAR 0 3 YEAR
;OMMENTS:
ANNUAL BENEFICIAL SERVICES COST
TOTAL SALES TAX
TOTAL ANNUAL TREE AND SHRUB CARE SERVICE COST
TERM OF AGREEMENT, rl 1 YEAR LJ 2 YEAR n 3 YEAR
COMMENTS:
MOWING DAY M T W TB F SA CIRCLE ONE
AE"\TION SERVICE YES NO SPRINKLER YES NO
CA AHEAD NEEDED YES NO Zual CONTRACT
<t~'
2000 TruGreen L.P. All Right.._ Reserved.
l~;d~~~.
....12
AUTHORIZED SIGNATUR'E
DATE
REPRESENTATIVE
\l-
DATE
TITLE
CUSTOMER COpy
GENERAL MANAGER'
DATE
,..", . COMMERCIAL
~ rnl~:~J'.>l'rf,t~; 1;: .~~,P',Jr):l!2 t SERVICE
t'l.>,~,,,_,,,,,^L!.,LH~'<;''''''''''' ""'...,.1;..1'-'._' ,'" ~ AGREEMENT
! .l:i:1:J
BAANCHAQDRESS
TRUGREEN~MAP L'EWO-OD #-4&.35
5;51--407-:- 3 ~ 00
BILL TO
PROPERTY
ACORN ,GRgg,K._ F ARK
651-429-4750
CITY OF CENTERVILLE
651-429-4750
1. S 7 Z . p.:.!rLQ~~J~\:-, S T
1880 NAIN BT
PAUL PALZER
ATTN: PAUL FALZE9.
CENTERVILLE NN
55'038-8738
CE1'JTERVILLE NN
55038-9794-
LAWN CARE SERVICES TREE AND SHRUB CARE SERVICES
TREATMENT DESCRIPTION COST TREATMENT OESCRIP1l0N. COST
I. EARLY [1 PRE-EMERGENT FOR Li BROAOL.EAF WEED CONTROl . 1. EARLY o SUPERIOR HORTICULTURE OIL
SPRING CRABGRASS CONTROL 0 NATURAL FEf'lTIUZEA SPRING o INSECT CONTROL
C1 FERTILIZATION o INSECT CONTROL [J DISEASE CONTROL
o WEED CONTROl 0 0
Z. LATE o PRe.E.MERGENT FOR ffFEATILlZATION 2. LATE o FERTIULATION
SPRI~~ ,~GRASS CONTROL 0 NATURAL FERTIUZER SPRING o A'OOT ZONE FERTILIZATION
};- ~~ ROADLEAF WEED 0 INSECT CONTROL 250,00 0
CONTROL 0 0
3. EARLY [J FEATlLlZA TION o NATURAL F=Er\TIUZEA 3. EARLY o INSECT CONTROL (SPRAY APPLICATIONS)
SUMMER o INSECT CONTROL SUMMER o DISEASE CONTROL (SPRAY APPLICATIONS)
OBROADLEAF WEED 0 0
CONTROL 0 . 0
1..LATE o FERTILIZATION o NATURAL FERTILIZER 4. LATE o INSECT-CONTROL (SPRAY APPliCATIONS)
SUMMER o INSECT CONTROL SUMMER o DISEASE CONTROL (SPRAY APPUCAT1ONS)
o BROADLEAF WEED 0 0
CONTROL 0 0
i. EARLY .Q-FERTILiZATION [J NATURAL FERTiliZER 5. EARL V 0, INSECT CONTROL (SPRAY APPLICATIONS)
FALL I !aI3~~ADLEAf; WEED g INSECT CONTROL FA.LL o OISEASE CONTROL (SPRAY APPliCATIONS)
~,T U 250.00 o ROOT ZONE FEATILiZATION
.. , CONTROL 0 0
i.LATE D FERTILIZATION o PRE-EMERGENT FOR WINTER 6. lATE C FERTILIZATION CI ROOT ZONE FERTILIZATION
fAll o NATURAL fERTILIZER WEED CONTROL FALL o INSECT CONTROL
o BROADLEAF WEED C INSECT CONTROL (J DISEASE CONTROL
CONTROL [J 0
r.SP"CIAI. o FERTIUZATION [] PRE-EMERGENT fOR WEED 7. SPEC1AL LJ FERTILIZATION o ROOT ZONE FERTJUZA TlON
;ES [J NATURAL FERTILIZER CONTROL SERVICES o INSECT CONTROL.
o 6ROAOLEAF WEED o INSECl CONTROL o DISEASE CONTROL
CONTROL 0 0
ANNUAL LAWN CARE COST .. ANNUAL TREE AND SHRUB CARE COST
500.00
BENEFICIAL SERVICES I BENEFICIAL SERVICES
] LIME
] AERATION
] AERATION I SEEDING
] SEEDING
J PLUGGING
J FUNGICIDE
J INSECT CONTROL
.J VEGETATION CONTROL
o TRUNK INJECTION
o TRIM AND SHAPE
o SHEARING
o WINTER PROTECTION
[]
u
n
LJ
-!
o
u
ANNUAL BENEFICIAL SERVICES COST
TOTAL SALES TAX 3 Z . 50
TOTAL ANNUAL LAWN CARE SERVICE COST 532 . 50
'ERM OF AGREEMENT, 0 , YEAR 0 2 YEAR D 3 YEAR
;OMMENTS:
ANNUAL BENEFICIAL SERVICES COST
TOTAL SALES TAX
TOTAL ANNUAL TREE AND SHRUB CARE SERVICE COST
TERM OF AGREEMENT, 0 1 YEAR 0 2 YEAR !J 3 YEAR
COMMENTS:
MOWING DAY M T W TH F SA CIRCLE ONE.
AE-~TION SERVICE YES NO SPRINKLER YES NO
L: AHEAD NEEDED YES ~O Z002 CONTRACT
,f~~'!Jjk:c
. ',if""
\.\'I!Y"
) 2000 TruGreen L.P. All Rigat.B Reaerved,
!~l~.;i;~j
;:\Q
AUTHORIZED SIGNATURE
DATE
REPRESENTATIVE
TITLE
CUSTOMER COpy
GENERAL MANAGER'
DATE
([mlJ.t!tirlilili",(~~JS~j,i n t-
.r:, t;,q q4
COMMERCIAL
SERVICE
AGREElIfENT
BRANCH ADDRESS
PROPERTY
1RTGRKE!<i""HA'F.rEt~!08D #4635
651-40-7,- 3":;00
BILl.. TO
RD.BTN ~ LA.NE. ,.PARK..
6,5J_- 4.Zji-,~]~'p .J~I.J:.x ,~Qf[ J'~_~~{r,~,R,Y} L~;
651-429-4750
~~..QJLn:L~J.ANE "~.
BY
~ 1_.-9 _I__P, Q_~
ATTN: PAUL PALZER
GENTERVILLE MN
55038
CENTERVILLE I1N
5.5038-9794
LAWN CARE SERVICES TREE AND SHRUB CARE SERVICES
TREATMENT DESCRIPTION COST TREATMENT DESCRIPTION COST
1. EARLY ~:-EMERGENT FOR -IT BROAD LEAF WEED CONTROL 1. EARLY o SUPERIOR HOATlCUl TURE Oil
SPRING C ABGRASS CONTROL 0 NATURAL FERTILlZEA SPRING o INSECT CONTROL
X. c.J FERTILIZATION 0 INSECT CONTROL 85.00 o DISEASE CONTROL
o WEED CONTROL ~ D
~
2.l-ATE o PRE-EMERGENT FOR [J FERTILIZATION 2. LAtE o FERTILIZATION
SPRING CRABGRASS CONTROL 0 NATURAL FERTILIzeR SPRING o ROOT ZONE FERTILIZATION
o BROADlEAF WEED o INSECT CONTROL D
CONTROL L] 0
3. EARl. Y j:}1=ERTILIZATION o NATURAL FERTILIZER 3. EARLY o INSECT CONTROL (SPRAY APPLICATIONS)
SUMMER , o INSECl CONTROL SUMMER o DISEASE CONTROL (SPRAY APPLICATIONS)
"." c:(BAOADLEAF WEED 85.00
.' 0 0
CONTROl 0 0
4. LATE o FERTILIZATION D-NATURAl FERT1LlZER 4. LATE o INSECT CONTROL (SPRAY APPLICATIONS)
SUMMER o INSECT CONTROL SUMMER o DISEASE CONTROL (SPRAY APPUCATIONS)
o BROADLEAF WEED D 0
CONTROL 0 0
5. EARLY Q.-FEFlTILlZATION o NATURAL fERTILIZER 5. EARLY o INSECT CONTROL (SPAAY APPLlCATIONS)
FALL ~~ADlEAf WEED o I~SECT CONTROL FALL o DISEASE CONTROL (SPRAY APPllCATIONS)
.. 0 85.00 o ROOT ZONE FERTILIZATION
CONTROL 0 0
s. LATE CI FERTIUZATION o PRE-EMERGENT FOR WINTER 6. LATE [] FERTILIZATION o ROOT ZONE FEATlLlZA TION
FALL o NA ruRAL FERTlUZER WEED CONTROL FALl.. o INSECT CONTROL
. U BROADLEAF WEeD o INSECT CONTROL o DISEAse CONTROL
CONTROL 0 0
,- ~ IAt. o FERTILIZATION U PRE-EMERGENT FOR weED 7. SPECIAL [J FERTILIZATION o ROOT ZONE FERTILIZATION
ES [J. NATURAL FERTILIZER CONTROL SERVICES CJ INSECT CONTROL
o BAOADLEAF WEED o INSECT CONTROL o DISEASE CONTROL
CONTROL 0 0
ANNUAL LAWN CARE COST Z 55 ,00 ANNUAL TREE AND SHRUB CARE COST
BENEFICIAL SERVICES I BENEFICIAL SERVICES
::J LIME
i AERATION
.J AERATION I SEEDING
::J SEEDING
- I PLUGGING
--I FUNGICIDE
~ INSECT CONTROL
_" VEGETATION CONTROL
J
o TRUNK INJECTION
o TRIM AND SHAPE
o SHEARING
o WINTER PROTECTION
,
L..;
Q
, I
o
o
[i
ANNUAL BENEFICIAL SERVICES COST
TOTAL SALES TAX ;; ;,-"
TOTAL ANNUAL LAWN CARE SERVICE COST. Z 7 1 , 5 8
rERM OF AGREEMENT, 0 1 YEAR 0 2 YEAR 0 3 YEAR
~OMMENTS:
ANNUAL BENEFICIAL SERVICES COST
TOTAL SALES TAX
TOTAL ANNUAL TREE AND SHRUB CARE SERVICE COST
TERM OF AGREEMENT, 0 1 YEAR 0 2 YEAR U 3 YEAR
COMMENTS,
PlOwING DAY
M T W TH F SA CIRCLE ONE
AF' I10N SERVICE YES ND SPRINKLER YES
C. AHEAD NEEDED YES NO Z002 CONTRACT
NO
4~~
.:-~~r;
~~~
~ 2000 'rruG".,en L.P_ All Rights Reserved
r?~!~'iJ
....,1. jh
AUTHORIZED SIGNATURE
DATE
REPRESENTATIVE
l _ _ __
TITLE
CUSTOMER COPY
GENERAL MANAGER'
DATE
",",0' C' "",~ C"=-' r
'g~j ~N ~* T,~b'P ~~,is ~;
,i}'\"b,"" q,,,,.',:.;,,,'._,-;:,.,,,,,_,
...:oil. ."'~ '-'.."., .. .~~,""___ .', '"
~:,~~", i"",<$ ~ 'If; .....'Ia, -' t
" H "t" ,1;, Vi ,: \'\:f,,-el'[!11211 '
',"""tr.!.{,=,:H;h.,,,... ." Y~~/7'd-34D
COMMERCIAL
SERVICE
AGREEMENT
I-BAANCHADDRESS
I
T R'D GRE'E'1'<r:"'M:A p[ E-t400D
#4635
65 '1-~4'07 ,-,340 Q
BILL TO
651-429-4750
PROPERTY
TR~~.,~J g _ J~.bg~
51-4Zij-475D
CITY OF CENTERVILLE
. ~~:. ~2"_~ _"EQ.!L,._ll!!~r_~_,_,_
18BO
MAIN ST
'01 PO#:
ATTN~ PAUL FALZER
CENTER":lILLE MN
55038-8714
CENTERVILLE HN
55038-9794
LAWN CARE SERVICES TREE AND SHRUB CARE SERVICES
TREATMENT DESCRIPTION COST TREATMENT DeSCRIPTION COST
1. EARLY U PRE-EMERGENT FOA ~ROADlEAF WEED CONTROL 1. EARLY o SUPERIOR HOATICUl TUAE OIL
SPRING ~AeGRASS CONTROL 0 NATURAL FERTILIZER SPRING o INSECT CONTROL
,p 203.00
." L: FERTILIZATION 0 INSECT CONTROL o DISEASE CONTROL
D WEED CONTROL 0 0
2. LATE o PRE-EMERGENT FOR o FERTiliZATION 2. LATE o FERTILIZATION
SPRING CRABGRASS CONTROL [] NATURAl FERTIUZER SPRING o ROOT ZONE FERTIliZATION
o ElAOADLEAF WEED [] INSECT CONTROL 0
CONTROL [] 0
3. EARLY ~RTILlZATION [J NATURAL FERTILIZER 3. EARLY o INSECT CONTROL (SPRAY APPLICATIONS)
SUMMER [J INSECT CONTROL SUMMER o DISEASE CONTROL (SPRAY APPLICATIONS)
..-'i. 8ROAOCEAF WEeD 0 203.00 0
. CONTROL 0 0
4. LATE L FERTILIZATION o NATURAL FERTILIZER 4. LATe: o INSECT CONTROL (SPRAY APPLICATIONS)
SUMMER o INSECT CONTROL SUMMER o DISEASE CONTROL (SPRAY APPLICATIONS)
o BROAD LEAF WEED 0 0
CONTROL 0 0
3. EARLY ~RTILlZA.TION o NATURAL FERTILIZER s.EAR1...'l U INSECT CONTROL (SPRAY APPLICATIONS)
FALL 1l6B';OADlEAF. WEED o INSECT CONTROL FALL o DISEASE caNTROL (SPRAY APPLlCATtQNS)
" 0 203.00 o ROOT ZONE FERTILIZATION
"-
CONTROL 0 0
5. LATE CJ FERTILIZATION o PRE-EMERGENT FOR WINTER 6. L.ATE fJ FERTILIZATION o ROOT ZONE FERTILIZATION
FALL CJ NATURAL FERTILIZER WEED CONTROL FALL o INSECT CONTROL
r=r BROAD LEAF WEED [J INSECT CONTROL o DtSEASE CONTROl
CONTROL r' 0
' '
7, AL I 0 FERTILIZATION o PRE-EMERGENT FOR WEED 7. SPECIAL o FERTILIZATION U ROOT ZONE FERTILIZATION
ES 0 NATURAL FERTILIZER CONTROL SERVICES o INSECT CONTROL
o BAOADLEAF WEED o INSECT CONTROL o DISEASE CONTROL
CONTROL 0 0
ANNUAL LAWN CARE COST 6.0-9.00 ANNUAL TREE AND SHRUB CARE COST
BENEFICIAL SERVICES I BENEFICIAL SERVICES
:J LIME
:J AERATION
:J AERATION I SEEDING
:J SEEDING
:J PLUGGING
: FUNGICIDE
::J INSECT CONTROL
-' VEGETATION CONTROL
o TRUNK INJECTION
o TRIM AND SHAPE
LJ SHEARING
o WINTER PROTECTION
o
o
:J
I
o
o
I,
ANNUAL BENEFICIAL SERVICES COST
TOTAL SALES TAX 3 9 . S 9
TOTAL ANNUAL LAWN CARE SERVICE COST 64;8 . 5 S
rERM OF AGREEMENT: D 1 YEAR 0 2 YEAR D 3 YEAR
80MMENTS:
ANNUAL BENEFICIAL SERVICES COST
TOTAL SALES TAX
TOTAL ANNUAL TREE AND SHRUB CARE SERVICE COST
TERM OF AGREEMENT, D 1 YEAR D 2 YEAR D 3 YEAR
COMMENTS:
HOWING DAY M T W TH F SA CIRCLE ONE
A~ ~TION S~RVICE YES NO SPRINKLER YES NO
C.. AHEAD NEEDED YES NO .2002 CONTRACT
AffJi;,
~;ir:E:<J&?,
~,~V
~ 2000 TruGreeD L,P. All Rig-ht$ Reaar/ed.
!~~J1~(
L_
AUTHORIZED SIGNATURE
DATE
L_
CUSTOMER COpy
TITLE
GENERAL MANAGER"
DATE
. . .
1"'W"'L1""'j'~ ~".,:,,~.
, "~,,?:_, ,jt '; ,,'m:I;-'/jJ'~ ?~"A
} ~~ly~A,j';>' -~lil~(;bG.l:i(~ \;
.' .. COMMERCIAL
[1.,,~,"~,,'j ."",.; _" "T SERVICE
;' :~ ~~"'4 <lJ ',~ 'J -~~ 'O~;\o;:r:;t;,j'-~.!.""
''''''"''""~,,,,,;}r.'~. '" ,y:-..{,;,.{,>,:: 4'1 AGREEMENT
! v", _.L
JOPEATV
I..AM'pTr~ ~,~.g,~:
.107 LAMONT DR
. 01 FO#
CENTERVILLE MN
55038
5 -4.29-4750
SRANCH ADDRESS
TR UGRE'E'ij'::';,;~t~:p:r.E,~tGdD
CITY OF CENTERVILLE
34:00
BILL TO
651-429-4750
18BO MAIN 5T
- '-"~-'----'-"'""'-"""'--'.._"' "-~-.'"-'--~-_._.-....._..- .--...'.."--
ATTN: PAUL PALZER
GENTERV ILL E piN
55038-9794
LAWN; CARE SER\lICES TREE AND SHRUB CARE SERVICES
EATMENT DESCRIPTION caST TREATMENT DESCRIPTION COST
EARLY [J PRE-EMERGENT FOR f?BROADLEAF WEED CONTROL 1. EARl.Y o SUPERIOR HORTICULTURE OIL
SPRING ~BGRASS CONTROL CJ NA rURAL PERTIUZER SPRING o INSECT CONTROl..
~'l.. C FERTllIZATlON 0 INSECT CONTAOl 861.00 o DISEASE CONTROl..
n WEED CONTROl.. n 0
,-
lATE 0 PRE-EMERGENT FOR LJ FERTILIZATION 2. LATE o FERTILIZATION
SPRING CRABGRASS CONTROL i..J NATURAL FEFlTIUZER SPRING o AOOT ZONE FERTILIZATION
I.:J BRQAOlEAF WEED o INSECT CONTROL 0
CONTROL [j ~
u
EARLY ~RT1LIZAT10N I~ NATURAL FERTIUZER 3. EARLY C INSECT CONTROL (SPRAY APPLICATIONS)
SUMMER Q INSECT CONTROl SUMMER D DISEASE CONTROL (SPRAY APPLICATIONS)
mR~ADLEAF WEED 861 o. n
.. [] llV 0
CONTROL 0
LATE I.J FERTILIZATION o NATURAL FERTILIZER 4. LATE o INSECT CONTROL (SPRAY APPliCATIONS)
SUMMER o INSECT CONTROL SUMMER o DISEASE CONTROL (SPRAY APPUCATIONS)
o BROADLEAF WEED 0 0
CONTROL I:J 0
EARLY -aFERTILlZATION o NATURAL FERTILIZER 5. EARLY ) 0 INSECT CONTROL (SPRAY APPLICATIONS)
FALL. ~~OADLEAF WEED [J INSECT CONTROL FALL D DISEASE CONTROL (SPRAY APPLICATIONS)
.. 0 861 00 o ROOT ZONE FERTILIZATION
CONTROL 0 0
:..ATE I [J FERTILIZATION I.] PRE-EMERGENT FOR WINTER 6. LATE CJ FERTILIZATION o ROOT ZONE FERTILIZATION
=ALL U NATURAL FERTILIZER WEED CONTROL FALL o INSECT CONTROL
[] BROAOlEAF WEED r:J INSECT-CONTROL o DISEASE CONTROL
CONTROL ~ 0
3PE...uL i..J FERTILIZATION lJ PRE-EMERGENT FOR WEED 7. SPECIAL o FERTILIZATION o ROOT ZONE FERTILIZATION
'E CJ NATURAL FERTILIZER CONTROL SERVICES o INSECT CONTROL
o BROAD lEAF WEED f.J INSECT CONTROL o DISEASE CONTROL
CONTROL 0 0
ANNUAL LAWN CARE COST 2583.00 ANNUAL TREE AND SHRUB CARE COST
BENEF.ICIAl. SERVICES F BE!IIEFICrAL SERVICES
LIME [J TRUNK INJECTION
AERATION o TRIM AND SHAPE
AERATION I SEEDING lJ SHEARING
SEEDING I, WINTER PROTECTION
PLUGGING 1'1
FUNGICIDE 0
-
INSECT CONTROL \j
VEGETATION CONTROL ,
, .-
n
10
ANNUAL BENEFICIAL SERVICES COST ANNUAL BENEFICIAL SERVICES COST
TOTAL SALES TAX 1 f:; '7, 90 TOTAL SALES TAX
TOTAL ANNUAL LAWN CARE. SERVICE COST 2TS O. 90 TOTAL ANNUAL TREE AND SHRUB CARE SERVICE COST
RM OF AGREEMENT: U1 YEAR 10 2 YEAR IJ3YEAR TERM OF AGREEMENT: U 1 YEAR o 2 YEAR iJ 3 YEAR
JMMENTS: COMMENTS:
fO~\I.ING DAY 1'-1 T \,il TH " SA CIRCLE ONE ;S~ft~
1.ER ~ ""'ION SERVICE ~...,.,.. ,... NO SFR.INKLER ~~,.,.. ,-" ;,,-.
.): 1:.;:! .i.i:..~ !'iW .,,__tl"Yl
0 J.p'1:j'.:i."1 ~+Zj'4' i " ' Y~5 "i'.+n 20aZ CDNTRAry '~~P'
000 T.ruGl'oenL.P
All Righta Ro~oI'Vod
.. ~...... L ~{.........D.......L .1.4_
AUTHORIZED SIGNATURe.
DATE
TITLE
GUSTCME;:'i COPY
.:):...! . :;u
GENERAL MANAGER'
DATE
COUNTY
OF
ANOKA
Integrated Waste Management Department
Government Center
2100 Third Avenue, Room 340 . Anoka, Minnesota 55303-2265
(763) 323-5730 . Fax (763) 323,5731
E-mail .recycle@co.anoka.mn.us
www.co.anoka.mn.lls
JAN 1 0 2002
January 3,2002
MEMO TO:
Teresa Bender
Carolyn Smith, Solid Waste Abatement Specialist~
FROM:
SUBJECT:
2002 SCORE Funding, Goals and Residential Recycling Agreements
2002 Municipal Funding - The Solid Waste Management Coordinating Board approved the direct
pass through of SCORE funds to counties on October 24,2001. Anoka County received the full
FY02 SCORE payment of $787,526 on November ]5, 2001. The Anoka County Waste
Management and Energy Committee approved the allocation on November 28, 2001 and forwarded
it to the County Board, The County Board approved the funding allocation on December 11, 2001.
The proposed 2002 municipal funding allocation is a base of$10,000 and $5.45 per household, The
number of households is based on the Metropolitan Council population and household estimates
released August 2001, (The chart on the reverse side of this memo specifies the amount allocated
for each municipality,)
2002 Residential Recycling Goal- The abatement goal will remain constant at 175 pounds per
person per year. The goals were based on the Metropolitan Council population estimates released.in
August 2001. (See the reverse side of this memo for specific municipal goals.)
2001 Un requested Funding Reallocation - In the event that municipalities do not request all funds
eligible to them, the remaining funds will be reallocated for municipal abatement projects in the
year 2002.
Agreement for Residential Recycling - Municipal agreements are enclosed. Please have all three
copies signed and return all three to me for county signatures. A complete agreement with all
signatures will then be mailed back to you.
Thank you for your cooperation! Weare looking forward to a successful year with all municipalities
making their goals!
Affirmative Action I Equal Opportunity Employer
Printed on 50% recycled paper of which 30% is post-consumer
~'1
2002$G
2002 SCORE Funding and Goals
I I I I
. I
I I ~
~10,000 Base per municipality and $5.45 per household
Goal based on 175# per person per year
Municipality Contract # HH Population Goal 2000 Funding
Andover 2001-0360 8,107 26,588 2326 $ 54,183.15
Anoka 2001-0361 7,262 18,076 1582 $ 49,577.90
Bethel 2001-0362 149 443 39 $ 10,812.05
Blaine 2001-0365 15,898 44,942 3932 $ 96,644.10
Bums 2001-0364 1,123 3,557 311 $ 16,120.35
Centerville 2001-0366 1,077 3,202 280 $ 15,869.65
Circle Pines 2001-0367 1,697 4,663 408 $ 19,248.65
Columbia Heights 2001-0368 8,033 18,520 1621 $ 53,779.85
Columbus 2001-0369 1,328 3,957 346 $ 17,237.60
Coon Rapids 2001-0370 22,578 61,607 5391 $ 133,050.10
East Bethel 2001-0372 3,607 10,941 957 $ 29,658.15
Fridley 2001-0373 11 ,328 27,449 2402 $ 71,737.60
Ham Lake 2001-0375 4,139 12,710 1112 $ 32,557.55
Hill top 2001-0376 400 766 67 $ 12,180.00
Lexington 2001-0377 847 2,214 194 $ 14,616.15
Lino Lakes 2001-0378 4,857 16,791 1469 $ 36,470.65 .
Linwood 2001-0379 1,578 4,668 408 $ 18,600.10
Oak Grove 2001-0380 2,200 6,903 604 $ 21,990.00
Ramsey 2001-0381 5,906 18,510 1620 $ 42,187.70
St Francis 2001-0382 1,638 4,910 430 $ 18,927.10
Spring Lake Park 2001-0383 2,724 6,772 593 $ 24,845.80
Total 106,476 298,189 26,092 $ 790,294.20
Population and Household count based on 2000 US Census
Score$G.xls2002$G 1/8/02
Anok. County Contract #2001-0366
AGREEMENT FOR RESIDENTIAL RECYCLING PROGRAM
TIDS AGREEMENT made and entered into on the 11th day of December, 2001,
notwithstanding the date of the signatures of the parties, between the COUNTY OF ANOKA,
State of Minnesota, hereinafter referred to as the "COUNTY", and the CITY OF
CENTER VILLE, hereinafter referred to as the "MUNICIPALITY".
WITNESSETH:
WHEREAS, Anoka County has received $787,526.00 in funding from the Solid Waste
Management Coordinating Board and the State of Minnesota pursuant to Minn. Stat. !i 115A.557
(hereinafter "SCORE funds"); and
WHEREAS, the County wishes to assist the Municipality in meeting recycling goals
established by the Anoka County Board of Commissioners by providing said SCORE funds to
cities and townships in the County for solid waste recycling programs.
NOW, THEREFORE, in consideration of the mutual covenants and promises contained
in this Agreement, the parties mutually agree to the following terms and conditions:
1. PURPOSE. The purpose of this Agreement is to provide for cooperation between the
County and the Municipality to implement solid waste recycling programs in the
Municipality.
2. TERM. The term of this Agreement is from January I, 2002 through December 31,
2002, unless earlier terminated as provided herein.
3. DEFINITIONS.
a. "Problem material" shall have the meaning set forth in Minn. Stat. !i 115A.03,
subdivision 24a.
b. "Multi-unit households" means households within apartment complexes,
condominiums, townhomes, mobile homes and senior housing complexes.
c. "Opportunity to recycle" means providing recycling and curbside pickup or
collection centers for recyclable materials as required by Minn. Stat. ;l115A.552.
d. "Recycling" means the process of collecting and preparing recyclable materials
and reusing the materials in their original form or using them in manufacturing
processes that do not cause the destruction of recyclable materials in a manner that
precludes further use.
e. "Recyclable materials" means materials that are separated from mixed municipal
solid waste for the purpose of recycling, induding paper, glass, plastics, metals,
fluorescent lamps, major appliances and vehicle batteries.
f. Refuse derived fuel or other material that is destroyed by incineration is not a
recyclable material.
I
g.
"Yard waste" shaH have the meaning set forth in Minn. Stat. S 115A.03,
subdivision 38.
"l
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4. PROGRAM. The Municipality shall develop and implement a residential solid waste
recycling program adequate to meet the Municipality's annual recycling goal of 280 tons
of recyclable materials as established by the County. The Municipality shall ensure that
the recyclable materials coHected are delivered to processors or end markets for recycling.
a. The Municipal recycling program shall include the following components:
i. Each household (including multi-unit households) in the Municipality
shall have the opportunity to recycle at least four broad types of materials,
such as paper, glass, plastic, metal and textiles.
ii. The recycling program shall be operated in compliance with all applicable
federal, state, and local laws, ordinances, rules and regulations.
iii. The Municipality shall implement a public information program that
contains at least the following components:
(1) One promotion is to be mailed to each household focused
exclusively on the Municipality's recycling program;
(2) One promotion advertising recycling opportunities available for
residents is to be included in the Municipality's newsletter or local
newspaper; and
(3) Two community presentations are to be given on recycling.
The public information components listed above must promote the focused
recyclable material of the year as specified by the County. The County
will provide the Municipality with background material on the focused
recyclable material of the year.
iv. The Municipality, on an ongoing basis, shall identify new residents and
provide detailed information on the recycling opportunities available to
these new residents.
b. If the Municipality's recycling program did not achieve the Municipality's
recycling goals as established by the County for the prior calendar year, the
Municipality shall prepare and submit to the County by March 31, 2000, a plan
acceptable to County that is designed to achieve the recycling goals set forth in
this Agreement.
5. REPORTING. The Municipality shall submit the following reports semiannually to the
County no later than July 20, 2002 and January 20, 2003:
a. An accounting of the amount of waste which has been recycled as a result of the
Municipality's activities and the efforts of other community programs, redemption
centers and drop-off centers. For recycling programs, the Municipality shall
certify the number of tons of each recyclable material which has been collected
and the number of tons of each recyclable material which has been marketed. For
recycling programs run by other persons or entities, the Municipality shall also
provide documentation on forms provided by the County showing the tons of
materials that were recycled by the Municipality's residents thtough these other
programs. The Municipality shall keep detailed records documenting the
")
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disposition of all recyclable materials collected pursuant to this agreement. The
Municipality shall also report the number of cubic yards or tons of yard waste
collected for composting or landspreading, together with a description of the
methodology used for calculations. Any other material removed from the waste
stream by the Municipality, i.e. tires and used oil, shall also be reported
separately.
b. Information regarding any revenue received from sources other than the County
for the Municipality's recycling programs.
c. Copies of all promotional materials that have been prepared by the Municipality
during the term of this Agreement to promote its recycling programs.
The Municipality agrees to furnish the County with additional reports in form and at
frequencies requested by the County for financial evaluation, program management
purposes, and reporting to the State of Minnesota.
6. BILLING AND PAYMENT PROCEDURE. The Municipality shall submit itemized
invoices semiannually to the County for abatement activities no later than July 20, 2002
and January 20,2003. Costs not billed by January 20,2003 will not be eligible for
funding. The invoices shall be paid in accordance with standard County procedures,
subject to the approval of the Anoka County Board of Commissioners.
7. ELIGIBILITY FOR FUNDS. The Municipality is entitled to receive reimbursement for
eligible expenses, less revenues or other reimbursement received, for eligible activities up
to the project maximum as computed below, which shall not exceed $15,869.65. The
project maximum for eligible expenses shall be computed as follows:
a. A base amount of $10,000.00 for recycling activities only; and
b. $5.45 per household for recycling activities only.
8. RECORDS. The Municipality shall maintain financial and other records and accounts in
accordance with requirements of the County and the State of Minnesota. The
Municipality shall maintain strict accountability of all funds and maintain records of all
receipts and disbursements. Such records and accounts shall be maintained in a form
which will permit the tracing of funds and program income to final expenditure. The
Municipality shall maintain records sufficient to reflect that all funds received under this
Agreement were expended in accordance with Minn. Stat. ~ 1 l5A.557, subd. 2, for
residential solid waste recycling purposes. The Municipality shall also maintain records
of the quantities of materials recycled. All records and accounts shall be retained as
provided by law, but in no event for a period of less than five years from the last receipt
of payment from the County pursuant to this Agreement.
9. AUDIT. Pursuant to Minn. Stat. ~ 16C.05, the Municipality shall allow the County or
other persons or agencies authorized by the County, and the State of Minnesota, including
the Legislative Auditor or the State Auditor, access to the records of the Municipality at
3
reasonable hours, including all books, records, documents, and accounting procedures
and practices of the Municipality relevant to the subject matter of the Agreement, for
purposes of audit In addition, the County shall have access to the project site(s), if any,
at reasonable hours.
10. GENERAL PROVISIONS.
a. In performing the provisions of this Agreement, both parties agree to comply with
all applicable federal, state or local laws, ordinances, rules, regulations or
standards established by any agency or special governmental unit which are now
or hereafter promulgated insofar as they relate to performance of the provisions of
this Agreement In addition, the Municipality shall comply with all applicable
requirements of the State of Minnesota for the use of SCORE funds provided to
the Municipality by the County under this Agreement
b. No person shall illegally, on the grounds of race, creed, color, religion, sex,
marital status, public assistance status, sexual preference, handicap, age or
national origin, be excluded from full employment rights in, participation in, be
denied the benefits of, or be otherwise subjected to unlawful discrimination under
any program, service or activity hereunder. The Municipality agrees to take
affirmative action so that applicants and employees are treated equally with
respect to the following: employment, upgrading, demotion, transfer, recruitment,
layoff, termination, selection for training, rates of pay, and other forms of
compensation.
c. The Municipality shall be responsible for the performance of all subcontracts and
shall ensure that the subcontractors perform fully the terms of the subcontract
The Agreement between the Municipality and a subcontractor shall obligate the
subcontractor to comply fully with the terms of this Agreement.
d. The Municipality agrees that the Municipality's employees and subcontractor's
employees who provide services under this agreement and who fall within any job
classification established and published by the Minnesota Department of Labor &
Industry shall be paid, at a minimum, the prevailing wages rates as certified by
said Department
e. It is understood and agreed that the entire Agreement is contained herein and that
this Agreement supersedes all oral and written agreements and negotiations
between the parties relating to the subject matter hereof.
f. Any amendments, alterations, variations, modifications, or waivers of this
Agreement shall be valid only when they have been reduced to writing, duly
signed by the parties.
g. Contracts let and purchases made under this Agreement shall be made by the
Municipality in conformance with all laws, rules, and regulations applicable to the
Municipality.
4
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h.
The provisions of this Agreement are severable. If any paragraph, section,
subdivision, sentence, clause or phrase of this Agreement is for any reason held to
be contrary to law, such decision shall not affect the remaining portion of this
Agreement.
1. Nothing in this Agreement shall be construed as creating the relationship of co-
partners, joint venturers, or an association between the County and Municipality,
nor shall the Municipality, its employees, agents or representatives be considered
employees, agents, or representatives of the County for any purpose.
11. PUBLICATION. The Municipality shall acknowledge the financial assistance of the
County on all promotional materials, reports and publications relating to the activities
funded under this Agreement, by including the following acknowledgement: "Funded by
the Anoka County Board of Commissioners and State SCORE funds (Select Committee
on Recycling and the Environment).
12. INDEMNIFICATION. The County agrees to indemnify, defend, and hold the
Municipality harmless from all claims, demands, and causes of action of any kind or
character, including the cost of defense thereof, resulting from the acts or omissions of its
public officials, officers, agents, employees, and contractors relating to activities
performed by the County under this Agreement.
The Municipality agrees to indemnify, defend, and hold the County harmless from all
claims, demands, and causes of action of any kind or character, including the cost of
defense thereof, resulting from the acts or omissions of its public officials, officers,
agents, employees, and contractors relating to activities performed by the Municipality
under this Agreement.
The provisions of this subdivision shall survive the termination or expiration of the term
of this Agreement.
13. TERMINATION. This Agreement may be terminated by mutual written agreement of
the parties or by either party, with or without cause, by giving not less than seven (7) days
written notice, delivered by mail or in person to the other party, specifying the date of
termination. If this Agreement is terminated, assets acquired in whole or in part with
funds provided under this Agreement shall be the property of the Municipality so long as
said assets are used by the Municipality for the purpose of a landfill abatement program
approved by the County.
5
I
IN WITNESS WHEREOF, the parties hereunto set their hands as of the dates
first written above:
CITY OF CENTERVILLE
COUNTY OF ANOKA
By:
Name:
By:
Dan Erhart, Chairman
Anoka County Board of Commissioners
Title:
Date:
Date:
ATTEST:
By:
Municipality's Clerk
John "Jay" McLinden
County Administrator
Date:
Date:
Approved as to form and legality:
Approved as to form and legality:
Assistant County Attorney
[:\CIV A TfY\PCH\Integr:ltcrJ Waste\LOW- TECH\RECYCLlN\CONTRACT\RECYC2()()2. wpd
6
1__
.
60NESTROO ROSENE ANDERLIK
~ Bonestroo
_ ~ Rosene
~ Anderlik &
10. Associates
Engineers & Architects
January 16,2002
City of Ccnlcrvillc
1880 Main Street
Center,itle, MN 55038
Ann: Ms. Kim Moore-Sykcs
1J 6516361311
01/18/02 10:33 B :02/05 NO:619
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!fOg Employ.. Ownl'lt
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Mill"' '\, ""M..:Ir1, pe . ,.,tl,h"~1 i. 1!,wtm,lMrI, tI,~, . i>t() 1(, rilllJ, ~1: . Ki"'1r'tvlh ,~ A,'t~"u.., pr, . !.lA.1l ~_ /l'nif" >l{: .
O,hld A, iiel'~WQl:l. ~'1!I.' . ~Id~,,~.. 'lI1'ilol/"':',(}I', p.r; :.I I Aiilt~l M, 1'Ii."!:j. M a /.". Ail,,,, I~itk ,ifhrn..11. li~ .
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wetl'lt.~ ""'w.....ll~I"mrOQ,c~1"I'I
R:: Lift St~tion No. J Upgrade
BR.'" file No. 616-01.125
De<1r 1\15. Moore-Sykes:
We have been wl1r!<inll with Public Works Dtreetor Pnul Pldzer onnel'vSsary improvements nr Liti
Slation~(). I. The fol!()wing report describcs cxisting conditions .1 the st,uion, recommended
llpgrw.h.-s_ and tSLil1li.\tC'(i costs of the ilnprovemenl5.
llllrodul'lioll
This letter rcpart was prepared to evalu"t~ the c()r.dition of SJllilary Litl Statbn Nt!. 1, iocared on
CSAH 14 jll~l w~st ofW.ter \\'arks. The report call be LIscd as a plmUling dOC\11l1ent for the
renovation Oflhis lift slilt;tJn.
Li fl Statioll No. 1 ~lld Lift Station No. 1 W~I'C rescurched and Ih~11 in'pected in 1999 to ev(i1uate
(;vcrnll cQndition, desig~., ,md reliability. The pLll1lp cupacities \\'cr~ also ch~cked through dlrccl
measmenlcnr of incoming and pumped 110ws. R~com:ncnd~tialls were f(.l11lulaleJ to lay out th~
steps necessary to rcnovate the lift statiolls. In general, it was found that the lift stations have becn
st<tisfaclOrily c.red for from a labor standpoim, but equipment replaccments have not kept pace with
gellctally accepted Llsefllllife estimates. Most of the key mechcmi<;alcoll\pOncllts have net been
replaccd and arc operating at risky mainlenance levels because they are serving beyond their \1sefui
lives. Liti Swtiotl No. 2 wU511pgr~ded ~nd equipment replaced in 2000. The work tlw is reqltired
to upgmdc: Lr i\ Slal ion No. J has not b~~n e011lpktcd to d(lte.
p,~$.C(i~).t.kql or \\'01'1,;,
The eHtltI(ttioll11flAt Slutioll Nc. I was based on infomlUlioll gnthered rr')l11 lhree sources:
1.
,
Site Inspection;
Existing Records; and
Discussion wllh City Slair
J.
2335 W"st Higf'lway 36 . St. I"ilul, MN ..Ill' 651-636-4600 . Fax: 651-636-1l11
BONESTROO ROSENE ANDERLIK
'ii 6516361311
01/18/02 10:33 B :03/05 NO:619'
.
i\ civil ~ngil1eer ill the prescnce of City Staff insrec!cd Ihe lift stulions. The site visit lasted
approximutoly Iwo hOllrs, dlll'ing which time the structural, mechat1icllI, and electrical components
were inspected during opeJ1Jlion, Flow tests wen: conducted and inforllwtion was gathered ahO[11
the sladons history, maimemll1ce, und operation,
Lift Station No, 1 Description
This station is U Ivet-well mounted vacuulll pump system mounted on top of a lour-foot diameter
prec<\sl concrete w~1 well. The station is located on the south side of COWlty Rond J 4 nnd wns
constructed in 19i7, The original lilt stuli~nlVas sllpplied wilh lW\) V,tCUUfl; pumps rmed ror is
gallons per minute ~t 24' tolnl dynumie helld (TDH),
Dllllllg the on-site inspection, the pumps werc n.ll! manually to conduct the desired flow test
experiment The pumps were flow tested andftre currently pJmping at the following rates.
Pump No I = 62 grm, Pump No, 2 = 80 gpm,
Putl1ui"g R.,.\i>~qn:.\~..!S:1.~
j.i11 st"tiol1 f\lnlimes have beelll'evicwcd ulld tl1bullHCd il'om Jnmlllry 1997 tl1rough Febrile,,)' 1999
T1;e combil1ed runTimes lor both plllllpS hus :lv~raged appmximillely 3 hOllrs per day througll'.llll
this pe,iod. This is not ~n excessive amount of hours per day, The station c[lrrenlly services
~pproxinmely ] S homes during the time period listed above, An additional 10 homes will add flow
to this lift station by The Shores development with another 5 homos possib],~ 01!1<:r properties
nearby FI<lwJ and rUll times will increase /IS Ihese developments are completed.
~.Jll SUHiofl R.cctJm:nl:ndatiuns
A. Equipmcm and Piping
The eqll!pl:lent in this lift station has reached the ead of its I1sefullife, Therefore, at a
minimul11, it is ['ecommended that the existing equipment be replaced with new submersible
pumps, The existing concrete wct well is stl1.lcturally in good concitictJ and can I',main in
service as the wet wen. Due to the style of the vacuum pump system, the top cover of thc
lilT. station will need to be replaced, We recommend the existing pumps be replaced with
new submersible non-clog pumps with A minimum capacity of 100 .!Snllon5 per minute a, 30'
IDE.
Buried val ves or ne'.v shut orl' vulves inside of n valve v~1u1t should also be cOI1$idered as a
possible option for this statio11, Th~ "live vault would be similar to the vault installed at Uft
Sl~\til1n No.2.
B, El~clricul Equipment
The electrical equipm~11t is in very poor condilit1n 'l11d needs to be entirely rephc0d, It is
r',c"m111<I~de(i that ,ll1eW lIoove.gl'a.1e electrical wntml panel be r[lrni,hed and installed.
Ollr'Jr d"clri';,lI re"0111111e11duliol1s inclllde u new SJI'lice disconnecr, l'0pl:icel11ent of the
cxistlllg control system with a subnlersibl<.} !~vel transducer, addition Of~ll()w wmCr lc\.'d
l1al, ir.corponll;ion of]ow wilter level float and high wuter noats into bnck-up contr"l,
ntrinsic safety barrier and vented conduit for nouts, 'lew alamllight, nnd all new wiring.
BONESTROO ROSENE ANDERLIK
ii' 6516361311
01/18/02 10:33 B :04/05 NO:619
C, Sice Improver.1~nlS
The existing ~jle is relatively tlat and casilyac'cessiblc. Some fill cauld he added to raise the
griide around the ~!rlti'Jn and to match the new top slab elevation, New contl'ol parcels would
be installed at grade,
Cost Estil1111te
A C(1~t estiml1te ofth.: work is attltched, and may be used as a pl'elillllflat'Y~l1ide tor the City's
budgeling PU''Poses, As the project is de"igned und Cily input is receiveci, the scope of the project
and aSSQcialed 1;05ts would be modified to reflect the changes.
Conclusion
The condition of the existing equipment is such that replacement will be required, The existing wet
well can be reused although a ncw top slab is required, Th'! e,isling forcemain IVo\lld be re~lsed and
would not he replaced. It is desirablo 10 instal! H valve vault next to the existing wet well. to .1110w
easy acces, tu shut off vlllves,
Atlhis time, it woule! be apprupri.lIe fot' the City Council to ord~l' prcpamtlOll ot'plans [mel
specifications for replacing the existing lift station equipment. A possible schedule for the project is
shown bek,w,
Order Plans and SpecificHtioIls
Approve Plans and SPOcillc3tions
Open Bids
Award Contmcl
B~gin ConstrucTion
Complete COllS1nlCtiOl1
January 23, 2002
Febnlary 27,2002
March 20. 2002
March 27, 2002
September 1, 2002.
November 1,2001
· Approximately 5 months to recel'.e equipment
11' YOll have any qllcstiollS, please feel free to cont.c: us Itl (651) 63(,.4600,
Sincerely.
BmiESTROO. ROSt:NE, ANDERLlK &: ;,SSO([ATES, 1"C.
D~ y:.L"....--.
Daryl KirsclwnrnJn, !"E,
! A.rw"j O<l ~'\/? dtv>
". ~-
--~
Tom Pcrcl'sOt1. PE
A (lacllmen:s
cc: Pawl Pdzer - City of Centervillc
BONESTROO ROSENE ANDERLIK
'ii 6516361311
Cost Estimate
Lift Station No.1
City of Centerville
01/18/02 10:33 CjI :05/05 NO:619
January 17, 2002
Bonestroo Project No. 616.01.125
Part 1 - Site Work
Iterr Description
1 Aggregate Base
2 Bituminous Base
3 Bituminous Wesr
4 Top Soil
5 Sod
6 Equipment Removals
7 By-pass Pumping
Part 2 - Lift Station
Item Description
1 New Top Slab & Hatch
2 New Control Panels
3 New Valve Vault
4 New Submersible Pumps
5 Connect to Existing Foresman
'The valve vault is an optional item.
,',n !is'.i5 J<)'(1: 1 ;5'-','or,:r\','.I~r.k In ~rOl}ra:;;3\(1tA'''js j ':05~ est.xfJ
Units Quantity
TN 50
TN 15
TN 15
CY 50
SY 150
l.S j
LS 1
Total Part 1 . Site Work
Units Quantity
EA 1
l.S 1
EA 1
LS j
LS 1
Total Part 2 - Lift Station
Totai Construction Cost
U~lt Price
20.00
100.00
100.00
12.00
4.00
5,000.00
4.000.00
Unit Price
3.400.00
25,000.00
10,000.00
18,000.CO
2,500.00
Total PriCe
, ,000.00
1,500.00
1,500.00
600.00
600.00
5,000.00
4,000.00
14.200.00
Total Price
3.4"'6Q1iO
25,000.00
10,000.00'
18,000.00
2.50000
58.900.00
73,100.00
01:
V@ ~
BALANCE IN CHECKING ACCOUNTS AS OF JANUARY 10, 2002
RECEIPTS $85,266.81
DISBURSEMENTS ($638,154.11)
PAYROLL PERIOD ENDING 1-17-02($8,717.92}
BALANCE IN CHECKING ACCOUNT AS OF JANUARY 23, 2002
$3,250,189.00
$ 85,266.81
($ 638,154.11)
($8,717.92)
$2,688,58378
I
,
''?~_'~'<1:t,d:d'
Amount
CITY OF CENTERVILLE
01/18/021 :25 PM
Page 2
Cash Receipts (1-18-02)
Tran
Date Refer Comments
Batch
Name
Act
$204.02
Account Oeser
FUND 41
$204 02
FUND 601 WATER FUND
Act Type R.
$1.500.00
$290.00
$26.61
$229.09
$012
$138
$15.98
$159.80
$2.222.98
Act
FUND 60
$2,222.98
FUND 602 SEWER FUND
Act Type R
$1,200.00
$2,000.00
$4.53
$36.45
$45.00
$4.50
Act
$3,290.48
FUND 60
$3,29048
1(8102
1/8/02
1/17102
1/17102
1/17102
1/17102
1/17102
1/17102
1/8102
'1/8/02
1/17/02
1/17/02
1/17102
1/17/02
FUND 622 GAMBliNG REVENUE
Act iype R
$1,992.00 1/13/02
Act
$1,992.00
FUND 62
$1,992.00
FUND 801 ESCROW FUND
Act Type H
$800.00
Act
$800.00
UNO 80
$800.00
$85,266.81
1/18/02
(J 7020 BRIAN CT - 0200 1 - AL 01-08-02
o 7020 BRIAN CT - 02-001 - AL 01-08-02
o US Receipt Serv Pen 1 WAT 1-17-022
o US Receipt Serv 1 WATER 1-17-022
o US Receipt Serv Pen 30 WAT 1-17-022
o UB Receipt Serv 30 WATER 1-"17-022
o US Receipt Serv Pen 1 WAr 11702
o US Receipt Serv 1 WATER 11702
07020 BRIAN CT - 02-001 - AL 01-08-02
07020 BRIAN CT - 02-001 - AL 0'1-08-02
o US Receipt Serv Pen 6 SEW "1 ~ 17-022
o UB Receipt $erv 6 SEWER 1-17-022
o US Receipt Serv 6 SEWER 11702
o US Receipt Serv Pen 6 SEW "11702
o SPRING LAKE PARI< LIONS 1-13-02
o SOD ESCROW.. 7001 EAGL 1-18-02
R 601-31'150 Water" Conned/Reconllect
R 601-34600 Water Meter Charges
R 601-37100 Water Sales
R 601-37100 Water Sales
R 601-34400 Safe Drinking Water Fee
R 60"1-34400 Safe Drinking Water Fee
R 601-37100 Water Sales
R 601-37100 Water Sales
R 602-34700 SAC Charges
R 602-37250 Sewer Connect/Reconnec
R 602-37200 Sewer Sales
R 602~37200 Sewer Sales
R 602-37200 Sewer Sales
R 602-37200 Sewer S81es
R 622.34850 OHler Revenues
R 80"1-36235 Escrow Deposits
.
''?'''~~___'.skJ''
Amount
CITY OF CENTERVlllE
01118/02 1:25 PM
Page 1
Cash Receipts (1-18-02)
Tran
Date Refer Comments
Batch
Name
Account Oeser
FUND 101 GENERAL FUND
Act Type R
$14,500,00
$25.50
$4,39500
$20.50
$2,36291
$200.00
$1000
$8.00
$80.50
$'1,000 00
$25.00
$225.00
$075
$60.00
$66.50
$8,694.56
$20.50
$20.00
520,00
$49.1B
>2,799.53
$286.30
$293.00
$59.00
$30.00
520.50
$21)50
$25.00
$540.10
550.50
$(')4,00
$41),50000
$10600
$1.00
$9.50
$5050
$8.00
$50.00
$76,75733
.6.ct
I=UNO 1lJ
$76,157.33
1/8/02
1/8/02
118/02
1/8/02
1/8/02
'1/8/02
1/8/02
1/8/02
1/8/02
1/8/02
1/8/02
1/8102
1/8/02
1(8/02
'1/18/02
1/18/02
1/18/02
1/18/02
1/18102
11113102
1/18102
1118102
1/18102
1118/02
1/18/02
1/18102
1/18102
1118102
1/18102
1/'18/02
1/18102
1/18/02
1/"18/02
1118102
1/18/02
1118102
1/18102
1118102
o CEIHENNIAL FIRE RELIEF 01.08.02
o 7060 COTTONWOOD CT -C 01-0B-02
o L10UOR LICENSE 2002 - RI 01-08-02
07154 BRIAN DRIVE - M02-00 01-08-02
07020 BRIAN CT - 02-001 - AL 01-08-02
07024 CENTERVILLE RD i'6 01-08-02
07098 CENTERVILLE RD - RE 01-08-02
o DOG LICENSE 02-0:1- S. HA 01-08-02
o 6882 DEER COURT - C02-DO 01-08-02
o FINE - WATERWORKS BEA 01-08-02
07020 BRIAN CT - 02-001 - AL 01-08-02
07020 BRIAN CT - 02-001 - AL 01-08-02
03 COPIES - CENTERVILLE R 0'1-08-02
06937 & 6939 CENTERVILLE 0108-02
01861 MAIN ST P02-002 1-18-02
o LEASE FOR 1875 FOX RUN 1-18-02
06880 BEAVER POND WAY - 1-18-02
o WARMING HOUSE KEY DEP 1-18-02
07001 EAGLE TRL - SPECIAL 1-18-02
o SIGN FOR CENTERVILLE FL 1-18-02
o DEC. 200'1 FINESIFEES 1-18-02
07164 BRIAN WAY - RE-SIDE 1-18-02
o FIRST CLASS CONCRETE 0 1-18-02
o FIRST CLASS CONCRETE - 1-18-02
06882 DEER COURT - OPCP2 1-18-02
06868 BEAVER POND WAY - 1-18-02
06882 DEER COURT - M02-001-18-02
o MAILING LIST FOR 8RIGHT 1-18-02
02025 GATEWAY CIRCLE - 0 1-18-02
07071 COTTONWOOD CT CO 1-18-02
o NORTHERN FOREST PROD 1-18-02
o STATE OF MN - DNR OMS 1 1-18-02
06871 BEAVER POND WAY - 1.18-02
o NOTARY FEE 1-18-02
o COPIES - S. BUCKBEE 1-18-02
o 6845 20TH AVE S - C02-004 1-18-02
o DOG LICENSE 02-03 J. SHA 1~18-02
06923 TOURVILLE CIRLCE - 1-18-02
FUND 415 STORM WATER IMP ?HOJECTS
Act Type R.
$20000
$0.20
$1.62
$2.00
$020
1/8102
"1/17/02
1117102
1/17/02
1117/02
07020 BRIA[\I CT - 02~OOl - AL u1 08-02
o US Receipt Serv f:Jen 10 ORA '1-17-022
o US Receipt Serv 10 DRAIN F 1-'17-022
o US Receipt Serv 10 DRAiN F 1-1702
o US Receipt Serv Pen '10 ORA 11702
R 101-36250 Fire Dist. Reirnbur-sement
RI 01-32225 Electrical Inspection
R 101-32100 Rental/Liquor Licenses
R 101-32210 Building/rvlech. Permits
R 10"1-32210 8u!lding/Mech. Permits
R 101-32100 Rental/Liquor Licenses
R101-32100 Rentaflliquor Licenses
R 101-32200 Animal Licenses
R101-32225 Electrical Inspection
R 101-32100 Rental/Liquor Licenses
R '101-32250 Mail Box Fees
R 10') -32300 Site Maintem:lnce Fees
R -101-36200 Miscellaneous Revenues
R 101-32100 Rental/LiquDr- Licenses
R '101-32180 Plumbing Permits
R 101-32260 Antenna Leases
R 101-32210 Building/Mech. Permits
R 101-36200 Miscellaneous Revenues
R 10')-34107 Assessment Search Fees
Rl01-32210 BuildingJMech. Permits
R 101-35000 Fines and FOlfeits
R 101-32210 BuilrJingJMectl. Permits
R 10'1-32225 Electrical Inspection
R 101-32225 Electrical li"lspection
R 10'1-32225 Electl'icallnspection
R '101-32210 BujJding/Mech, Permits
R 10-1-32210 Building/Mech, Permits
R "101-36200 Mio,;cellaneous Revenues
R 101-32210 Building/Mecll Permits
R 101-32225 Electrical Inspection
R lU'I-J2225 t::iectricCli ill~pediull
R 101-36270 Refunds/Reimbursements
R 101-32180 Plumbing Permits
R 10'1-36200 Miscellaneous Revenues
R '101-36200 Miscellaneous Revenues
R 10'1-32225 Electricallnspeclion
R "101-32200 Animal Licenses
R 10'1-32100 Rental/Liquor Licenses
R 415.32350 Sturm Wuter Drl::linage Fu
R 415..32350 Storm Water Dr'ainage Fu
R 415-32350 Storm Water Orairl2lge Fu
R 415-32350 Storm Water Drainage Fu
R 415-32350 Storm Water Drainage Fu
c
CITY OF CENTERVILLE
*Check Summary Register@
10100 THE COUNTY BANK
Name
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
16573
16574
16575
16576
16577
16578
16579
16581
16582
16583
16584
16585
586
587
16588
16589
ASCOM HASLER MAILING SYSTEMS
AVENET, LLC
BONESTROO, ROSENE, ANDERLlK
BRAINARD, BARRY
CENTENNIAL FIRE DISTRICT
CENTER FRAME & WHEEL ALIGN.
CITY OF ST. PAUL
CONNEXUS ENERGY
COOK, KENNETH
CORNER EXPRESS
DEVINE, KARLA
DEVINE, RAY
FAIRBROTHER, AIMEE
GOTWALD, PAM
HANSON, BRIAN
INSTRUMENTAL RESEARCH INC
KIESELHORST, LISA
KILIAN, DAVID P.
LEBLANC, WAYNE
LEE, TOM
MCLEAN, JOHN
MET. COUNCIL ENV. SERVo (SDS)
MN UC FUND
MOORE-SYKES, KIM
PALZER, PAUL
PEIL, KATHY
PETERSON, TEDD
PORTER, DOUGLAS
PUBLIC EMPLOYEES INS PROGRAM
QWEST
SAM'S CLUB
STORK TWIN CITY TESTING CORP
SUBURBAN INSPECTIONS
SWEENEY, TERRY
THILL, JOHN
TIME SAVER
TOM THUMB
TRI-STATE BOBCAT, INC.
TWIN TOWNHOMES OF EAGLE PASS
US BANK CORPORATE TRUST SVCS
W. W. GRAINGER, INC.
WALTER, BRIAN
WILHARBER, THOMAS
01/18/022:13 PM
Page 1
JANUARY 2002
Check Date
Check Amt
Total Checks
$17.00
$920.00
$12,146.69
$20.00
$19,016.50
$560.00
$26.21
$372.35
$54.15
$125.81
$100.00
$60.00
$40.00
$650.00
$60.00
$21.00
$40.00
$20.00
$40.00
$60.00
$60.00
$8,872.40
$2,431.00
$17.25
$147.40
$80.00
$40.00
$40.00
$3,059.48
$52.00
$31.93
$459.55
$867.51
$40.00
$40.00
$128.50
$79.79
$29,252.25
$20.00
$371,501.25
$924.14
$40.00
$60.00
$452,59416
MANUAL CHECKS
SAGER'S LIQUOR
VOID
TRIO INN
KELLY'S KORNER
CENTENNIAL FIRE DISTRICT
PARK CONSTRUCTION COMPANY
NORTH DALE CONSTRUCTION COMPANY
NATIONWIDE RETIREMENT SOLUTIONS
WISCONSIN DEPT OF REVENUE
IRS/COUNTY BANK
NATIONWIDE RETIREMENT SOLUTIONS
PERA
IRS/COUNTY BANK
MINNESOTA DEPT OF REVENUE
PERA
IRS/COUNTY BANK
$500.00
$500,00
$500.00
$14,500,00
$140,593.77
$21,746.15
$351.42
$476.39
$39.16
$627.00
$1,306.25
$3,845.20
$549.78
$16.79
$8.G4
TOTAL MANUAL CHECKS $185,559.95
TOTAL CHECKS $638,154,11
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Centennial Fire District
7741 Lake Drive
Lino Lakes, MN 55014
(651) 784-7472 - Office
(651) 784-2427 - Fax
January 15,2001
TO:
City Council
City of Centerville
City Council
City of Circle Pines
City Council
City of Lino Lakes
FROM:
Milo Bennett
SUBJECT:
Ratification of expenditures and approval
for payment of expenses.
Your approval of expenses, as listed on the attached copy of
the check register, checks #13024 - 13048, in the amount of
$39,813.56 is hereby requested.
Centennial Fire District
Check Register
Page 1 of 1
DATE CHECK# NAME ACCOUNT AMOUNT
111512002 13024 Arrowhead EMS Conference 42220 - Travel, Conference, School 190.00
111512002 13025 Capitol City Regional Firefighte(s Assn. 42200 . Dues and Membership 50.00
1/15/2002 13026 City of Lino Lakes 41 000 - Payroll Expenses 33,598.49
111512002 13027 Connexus Energy 42252 - Station 1 - Electric 341.48
111512002 13028 Frattallone's Hardware 42110 - other Maintenance 45.11
111512002 13029 Heiman Fire Equipment, Inc. 42130 - Equipment Expense 72.49
1/15/2002 13030 International Assn. Of Arson Investigation 42200 - Dues and Membership 50.00
111512002 13031 Janet Haapoja 42180 - Office Supplies 21.00
111512002 13032 McLeod USA 42240 - Telephone Expense 355.33
1/15/2002 13033 Milo Bennett 42280 - Miscelianeous Expense 424.37
111512002 13034 MN Chapter IAAllJeffrey G. Schadegg 42200 - Dues and Membership 75.00
111512002 13035 MN Fire Service Certification Board 42200 - Dues and Membership 45.00
111512002 13036 Oxygen Service Company, Inc. 42270 - Breathing Air 308.41
1/15/2002 13037 Public Safety Center, Inc. 42120 - Uniform Expense 178.29
111512002 13038 Owest 42240 - Telephone Expense 297.85
1/1512002 13039 Rick Bangert 42110 - Other Maintenance 17.03
1/15/2002 13040 Scott T Mischke 42220 - Travel, Conference, School 1,625.00
1/15/2002 13041 Twin City Garage Door Company 42110 - Other Maintenance 897.76
111512002 13042 Verizon Wireless 42240 - Telephone Expense 131.04
111512002 13043 Zep Manufacturing Company 42230 - Cleaning Supplies 99.02
1/15/2002 13044 Amaco Oil Company 42100 - Fuel and Lube 249.84
111512002 13045 MN Fire Service Certification Board 42220 - Travel, Conference, School 45.00
111512002 13046 Photoworld 42180 - Office Supplies 6.05
1115/2002 13047 Anoka- Technical College 42220 . Travel, Conference, School 350.00
1/15/2002 13048 MN Chapter IAAllJeffrey G. Schadegg 42220 - Travel, Conference, School MQ.OO
Total $39,813.56
Site Solutions Inc. DBA Media Junction
P.O. Box 377
6995 20th Ave. So.
Hugo, MN 55038
JAM 1 4 2002
Invoice
BILL TO:
City Of Centerville
Amy Fairbrother
1880 Main Street
Centerville, MN 55038
Media
~ junctionTll
1-' DATE
III 112002
---.,
lNVOIC~J
147~
I ....... "-"'-.'-.
QUANTITY
_..---------~
I
I
t~P.~=t_::f~L~1=~~ _~~~-J
..-...-.-.-. '-.---~"r-l
DESCRIPTION I RATE AMOUNT
....___.__._._._.__...__.__.. [.._._..__. ... ._ 1
Print~g 2002 Business Directory EDC.I300.00 1,400.00 1,400.00V1
QuantIty
Sales Tax . 6.50%. 91.00 I
I I I
I I
I I
i I
I
i
i
I
I
I
I
I
I
i
.~as~;ake-~hecks.p~Y~ble't~ ';Sit~S~i~t;;;~fu~."Th~ y~~! n'--rTO~;.
.,.....~_.___._._.._..._ _.__._.. .._0_...__.___....._. .l..____ _'.0.
$1,491.00
. ~
Bonestroo
Rosene
-
1\11 Anderlil< &
Associates
Engineers & Architects
Bonesrroo. Rosene, /lm1erlik ,md Associates, Inc. II; an A.ffirmative Action/Equal OppOrtunity Employer
Principals." Otto G. Bonenroo, rE. .. Joseph C. Anderlik, P.E. .. Marvin l. Sorval<.l. PE ..
Glenn R. Cook. P.E. .. Robert G, $chunicht. PE .. Jerry A. Bourdon, RE. ..
Robert W. Rosene. PE, Hichard E. Turner, P.E. and Susan M. Eberlin, C.P.A.. Senior Consultants
ASSOCfifte Principals.- Howard A. Sanford, PE. . Keith A. Gordon, AE. . Robert R. Pfefferle. P.E. .
Richard W. Fo~ter. P.E. . David O. Losl<ota. P.E. . Robert C I~ussek. ALA. . Mark A. Hanson, RE. ..
MiChael r. Rautmann. fE. .. Ted K.Field. FE. .. Kenneth P. Anderson. PE. .. Mark R. Raffs. PE .
Sidney P. Williamson, PE. LS. . Robert F. Kotsmith . Agnes M. Ring. Allan Rick Schmidt P_E.
Offices: St. Paul. Rochester, WilJmar <!nd St. Cloud, MN. Milwaukee, WI
Webslte: www.bonestroQ.com
January 17, 2002
Mr. Paul Palzer
City of Cemerville
1880 Main Street
Centerville. MN 55038
RE: Pheasant Marsh
Cemer.'i1ie, Minnesota
Fiie No. 616-00-117
Dear Mr. Patzer:
Endosed, please find four (4) copies of Pay Request No.3 for tbe above referenced projecL This
is a partial payment for sand and gravel placed to date on the Pheasant Marsh development. We
recommenu a partial payment of $53,459.40 to Park Construction Company.
Please sign all copies and retum the one stamped "Engineer's Copy" \0 our office. Contact me ~t
(651) 604.4808 if you have any questions or comments.
Sin.;::ercly_
BONESTROO. ROSENE,ANDERLlK & ASSOCIATES
/J '
'II ,,///1// / ,
/,j/#nu~c-k{.,(.(J--?1.-"~"
"
Daniel S. Schluender
cc: Enclosure
2335 West Highway 36 . St. Paul, MN 55113 . 651-636-4600 . Fax: 651-636-1311
.,
,n, Bonestroo
If:! Rosene
n Anderlik &
1 ~ 1 Associates
Engineers & Architects
Owner: City of Centerville 1880 Main St, Centerville, MN 55038 Date: Janua'" 11, 2002
For Period: 12/12/2001 to 1/11/2002 Reouest No: 3
Contractor: Park Construction Comoanv, 7900 Beech St NE. Minneaoolls, MN 55432
CONTRACTOR'S REQUEST FOR PAYMENT
PHEASANT MARSH UTILITY AND STREET IMPS
BRA FILE NO. 618-00-117
SUMMARY
1 Original Contract Amount $ 726,615.90
2 Change Order - Addition $ 0.00
3 Change Order - Deduction $ 0.00
4 Revised Contract Amount $ 726,615.90
5 Value Completed to Date $ 510,086.00
6 Material on Hand $ 0.00
7 Amount Earned $ 510,086.00
8 Less Retainage 5% $ 25,504.30
9 Subtotal $ 484,581.70
10 Less Amount Paid Previously $ 431,122.30
11 Liquidated damages - $ 0.00
12 AMOUNT DUE THIS REQUEST FOR PAYMENT NO. 3 $ 53.459.40
Recommended for Approval by:
BONESTROO, ROSENE. ANDERLlK & ASSOCIATES, INC.
4~M~?~
Approved by Owner:
CITY OF CENTERVILLE
Specified Contract Completion Date:
June 28, 2002
Date:
61$OQtI7REQ3 xis
Contract Unit Quantity Amount
No. Item Unit Quantity Price toO.te to Date
Part 1 .. Sanitary Sewer
1 MObilization LS 1 34000.00 0.75 S25.500.00
2 8" PVC sanitary sewer, SDR 35, 8'-10' deep LF 225 25.65 225 S5,771.25
3 8" PVC sanitary sewer, SDR 35,10'-12' deep LF 100 25.65 100 S2,565.00
4 8" PVC sanitary sewer, SDR 35, 12'-14' deep LF 705 25.65 705 S18,083.25
5 8" PVC sanitary sewer, SDR 35, 14'.16' deep LF 340 25.65 140 S3.591.00
6 12" PVC sanitary sewer, SDR 35,10',12' deep LF 1020 27.75 1020 $28,305.00
7 12" PVC sanitary sewer, SDR 35,12'-14' deep LF 1022 27.75 1022 $28,360.50
8 12" PVC sanitary sewer, SDR 35, 14'-16' deep LF 570 27.75 571 $15,845.25
9 4' PVC, Sch. 40 riser pipe LF 50 19.00 57 $1,083.00
10 8" PVC forcemain LF 110 24.25 110 $2,667.50
11 8" x 4" PVC wye EA 23 75.00 14 $1,050.00
12 12" x 4" PVC wye EA 14 130.00 21 $2,730.00
13 4' diameter sanitary MH, 8' deep EA 19 1900.00 19 $36,100.00
14 4' diameter sanitary manhole overdepth LF 76 145.00 76 $11,020.00
15 Construct manhole over existing pipe EA 1 2100.00 1 $2,100.00
16 Improved pipe foundation LF 3982 1.90 1000 $1,900.00
17 Seeding AC 1 1300.00 $0.00
18 Closed circuit TV inspection LF 3982 0.60 $0.00
19 Clearing and grUbbing LS 1 5000.00 $5.000.00
Total Part 1 - Sanitary Sewer $191,671.75
Part 2 - Water Main
20 12" PVC water main LF 3220 23.00 3223 $74,129.00
21 8'" PVC water main LF 160 23.00 160 $3,680.00
22 6~ PVC water main LF 600 23.00 557 $12,811.00
23 12" gate valve and box EA 5 1300.00 5 S6,500.00
24 8~ gate valve and box EA 3 760.00 3 $2.280.00
25 6~ gate valve and box EA 6 565.00 6 S3,390.00
26 Install hydrant EA 4 2000.00 4 $8,000.00
27 Connect to existing water main EA 1 600.00 1 $600.00
28 Ductile iron fittings LB 10000 0.85 10330 S8,780.50
29 Improved pipe foundation LF 2000 1.90 1290 S2,451.00
30 Remove bituminous driveway SY 20 2.80 SO.OO
31 Sawing bituminous pavement LF 20 5.00 $0.00
32 3~ Type 41A, bit. driveway pavement SY 20 28.65 $0.00
33 Seeding AC 0.4 1300.00 $0.00
34 Salvage and reinstall gravel driveway SY 830 4.00 830 $3,320:00
35 Salvage and reinstall 24" RCP LS 1 670.00 1 $670.00
36 Aggregate base, Class 5 TN 150 12.00 285 $3,420.00
37 12" pipe restraint EA 48 115.00 48 $5,520.00
38 8~ pipe restraint EA 14 100.00 14 $1,400.00
39 6~ pipe restraint EA 28 100.00 28 $2.800.00
Total Part 2 - Water Main $139,751.50
Part 3 . Services
40 1" corporation stop EA 22 125.00 22 $2,750.00
41 1 ~ curb stop and box EA 22 135.00 22 $2,970.00
42 1 ~ Type "K" copper water service LF 900 18.00 986 $17,748.00
43 4" PVC, Sch. 40 service pipe LF 1000 20.00 1049 $20,980.00
Total Part 3 - Services $44.448.00
Part 4 - Storm Sewer
44 12" RCP storm sewer, Class 5 LF 260 26.50 126 $3,591,00
45 15" RCP storm sewer, Class 5 LF 990 30.00 315 $9,450.00
46 27" RCP storm sewer, Class 3 LF 197 46.65 197 $9,190.05
47 30" HOPE storm sewer LF 134 35.00 134 $4,690.00
48 18" HOPE storm sewer LF 129 20.65 116 $2,395.40
49 15" HOPE storm sewer LF 143 17.00 127 $2.159.00
50 12" HOPE storm sewer LF 249 16.00 255 $4,080.00
51 4' diameter storm CBMH EA 6 1500.00 6 $9,000.00
52 5' diameter storm CBMH EA 3 2400.00 3 $7,200.00
53 Skimmer structure EA 1 1100.00 1 51,100.00
54 2' x 3' catch basin EA 4 1400.00 4 $5,600.00
55 30" HOPE flared end section with trash guard EA 1 1085.00 1 $1,085.00
56 27" RCP flared end section, induding trash guard EA 1 1300.00 1 $1,300.00
57 18" HDPE flared end section with trash guard EA 1 345.00 1 5345.00
61600117REQ3.x1S
Contract Unit Quantity Amount
No. Item Unit Quantity Price to Date to Date
58 15" RCP flared end section EA 3 360.00 3 $1,080.00
59 15" HOPE nared end section with trash guard EA 1 265.00 1 $265.00
60 12" HDPE flared end section EA 2 160.00 2 $320.00
61 Class 1II random riprap CY 115 60.00 109 $6.540.00
62 Improved pipe foundation LF 700 1.90 $0,00
63 Seeding AC 0.5 1300.00 $0.00
64 Silt fence, regular LF 300 5.00 $0.00
65 Hay bales LF 200 7.00 $0.00
66 Protection of catch basin in street EA 12 50.00 SO.OO
67 Ditch excavation LF 300 4.00 50 $200.00
Total Part 4 - Storm Sewer S69,590.45
Part 5 - Street
68 Mill bituminous pavement l' wide LF 100 4.70 SO.OO
69 Subgrade preparation SY 9100 1.00 6890 S6.890.00
70 Geolexlile fabric, Type V SY 9100 1.75 6890 $12.057.50
71 Select granular borrow (CV) CY 5500 5.50 3828 S21,054.00
72 Aggregate base. Ciass 5 TN 3100 12.00 716.9 S8,602.80
73 Type 31 bituminous base course TN 870 30.70 SO.OO
74 Bituminous wear course, Type 41 (2002) TN 690 34.95 SO.OO
75 Bituminous material for tack coat GAL 400 1.60 $0.00
76 Surmountable concrete curb and gutter LF 4200 7.40 SO.OO
77 Water for dust control 1000 GAL 100 20.00 SO.OO
78 4~ Perforated polyethylene pipe LF 4200 4.85 3200 $15,520,00
79 Type III barricade EA 6 150.00 SO.OO
80 Skidsteer (bobcat) with operator HR 10 75.00 SO.OO
81 Street sweeper w/pick up broom & operator HR 10 100.00 5 $500.00
82 Seeding AC 1.5 1300.00 SO.OO
83 4" concrete sidewalk SY 8000 2.35 SO.OO
84 Aggregate base, Class 5 - trail TN 250 12,00 SO.OO
85 Bituminous wear course, Type 41A, Pathway
(2002) TN 75 51.50 SO.OO
Total Part 5 - Street S64,624.30
Total Part 1 - Sanitary Sewer
Total Part 2 - Water Main
Tota! Part 3 - Services
Total Part 4 - Storm Sewer
Total Part 5 ~ Street
$191,871:75
S139,751.50
$44,448.00
$69.590.45
$64,624.30
Total Work Completed To Date
$510,086.00
616001 17REQ,J "Is
PROJECT PAYMENT STATUS
OWNER CITY OF CENTERVILLE
BRA FILE NO. 616-00-117
CONTRACTOR PARK CONSTRUCTION COMPANY
CHANGE ORDERS
No.
Date
Description
Amount
Total Cfiange Orders
PAYMENT SUMMARY
No. From
To
Payment
Retainage
Completed
1 09/18/2001 11/13/01 290,528.53 15,290.98 305,819.51
2 11/14/2001 12/11/01 140,593.77 22,690.65 453,812.95
3 12/12/2001 01/11/02 53.459.40 25,504.30 510,086.00
Material on Hand
Total Payment to Date $484.581.70 Original Contract $726,615.90
Retainage POly No. 3 25,504.30 Change Orders I
Total Amount Earned $510,086.00 Revised Contract $726,615.90
61e00117REQ3x[s
2.
4.
Administrator's Report .,..;.....<<1 . Ir
01V . ~~v~.
Governor's Budaet. LIIIC's informational forum on the 1~r:J.
Governor's Proposed Budget and impUcatlODS for cities. ~J
Thursday, January 24 at 1:00 p.m. In Bumsvllle.
LOOIS. Met with Kevin PlkkaraIne, LOGlS regarding an
evaluation of the CIty's computers and technology
capabllltles. I asked for in addition to the evaluation an
estimated cost fo.. replacing computers. enhancing current
technology and annual maintenance costs. Ill... PlkkaraIne
Indicated that he would speak with MOM County ITS staff
and Cable Commission Executive Di..ecto.. additional
information 0.. ..equlrements. Once that's completed, he
will submit an written report.
1.
Go~ce.Com. As the lette.. indicates once payment Is
..ecelved they will be working with Staff to set up our new
Web page and provide training.
3.
lIIedlatlon Services. Council asked Staff to look into past
years' Involvement with MOM County Mediation Services,
what was paid and where is it In the budget. Staff found out
that this is a service that the City has been utilizing fo..
seve..aI years: budget goes back to 1998. It has been listed
unde.. 101-49000-430 as Miscellaneous but a m~o.. portion
of the allocated money is put unde.. "Police Services" as a
separate line item because the police officers most often
submit the ..efe....als. In 2001 -- $222
2000 -- $189.30
1999 -- $189.30
1998.- $173.84
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