HomeMy WebLinkAbout2002-02-13 CC Packet
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COUNCIL MEETING
WEDNESDAY, FEBRUARY 13, 2002
6:30 P.M.
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CALL TO ORDER
1. Roll Call
SET AGENDA
PUBLIC HEARING(S)
APPEARANCES/A WARDS
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U. Mr. Wayne LaBlanc (Great Blue Herou Rookery-Peltier Lake) S"-O
14. Mr. Bill Bisek (Water Main Extension Downtown Area)
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V.
CONSIDERATION OF MINUTES
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January 23, 2002 Council Meeting Minutes
PETITIONS AND COMPLAINTS
OLD BUSINESS
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vI. Surface Watllr Managem!ll1t l,'lan (Update) ./ _ _ i'r<$o.
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Financial Reporting Recommendations
Resolution #02-002 Tom Thumb Food ar e omp lance Violatio s-
Resolution #02-003 Transferring Funds ~ -tv, 2-/2--7
Centennial Lakes Police Department Prioritl
Spring Lake Park Lion's Fete des Lacs Raffle Proceeds+ ree-'J z......w!l ~-5/D
League of Minnesota Cities-Web Site/Domain Name Change ~/~~
Consideration of Appointment of Ms. Suzanne Seeley _ .J....~~........
CPR Classes Provided by Centennial Fire Department
IX. CONSENT AGENDA
1. City of Centerville January 24, 2002, through February 13, 2002
Expenditures
2. Centennial Fire District Expenditures
3. Stork Twin City Testing-Class 5 ($120.00) - Pheasant Marsh
X. COMMITTEE REPORTS
XI. ADMINISTRATOR'S REPORT
1. Deferred Compo Report - Abdo, Abdo, Eick & Meyer (Update)
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XII. ADJOURNMENT
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COUNCIL MEETING
~ WEDNESDAY, FEBRUARY 13,2002
,} ) I. CALL TO ORDER 6:3~ .~.;~~:~;jt~:dtj P' ,/:C
~ ~~-, h__ I. RollCall ,lj/}ViJ(;,J f~'5t~~.J-' (!fl.)!'
";''' ,rU. SET AGENDA . Pu J. "pJ 't-
.~~ ..~ ~J m. PUBLIC HEARING(S) &~ J" \i,Vj Ji"~;,,)U
'\~ \~ 1 IV. APPEARANCES/AWARDS Y ,J"lL,,/jW~}..r}t:1--- Pj)'rI
~. ~ ~i'\' \'~r;",~,)~",~ 1. Mr. Wayne LaBlanc (Great Blue Heron Rookery-Peltier Lake) /~,? &<Ji~,/)
\ w ~ 2. Mr. Bill Bisek (WaterjMain Extension,n.owQtown Area) ..) .1,;.../" A,,~ ,e. (vJ.J:f-"
7dj, (;<.,d.~;;iL Ad: ~prcAV" }^T'1 iu.yf, 'I"" J!1 j;./IC'" F'c)0-..;) Jf I
'(" ~ ~V. CONSIDERATION OF MINUTES VT <J.l>?:;JJv' '. ' '~1Tf ~,t> r I
~ \'). ~ ~} 1. J~u:~}l ;2!:. <:?-"',;~~ Meeting Minutes d~
'\,~. ... \\1~~:~ ::::'::0 COMPLAINTS C~I~
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~ ~ ' _ 1: ~urface Water Management,Plan (UP, date) (J 0 (I. \'1'< I}.-' .i /joo ,'/
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1. mancla eportmg ecommen atlOns J! J)UO' _ ;0 '7-
2. Resolution #62-002 Tom Thumb Food Market Compliance Violations ;I ~..', Ktl!.
3. Resolution #02-003 Transferring Funds'! JJ'z NJ.yt; Ar~ '. . ',') ~.f, :. ,_,
4. Centennial Lakes Police Department Priorities \~(J~ ,1.<(, .".'
5. Spring Lake Park Lion's Fete des Lacs Raffle Proceeds I'~c
6. League of Minnesota Cities-Web Site/Domain Name Cha~e"^" ~ , ).jJ
{If'f' '." 7.-<:- Consideration of Appointment of Ms. Suzanne Seeley t1;"';, M' I(iik,. ,j , , Q, CO
8. , CP,R Classes Provided by Ce~tennial Fire Department It>} , ;,", /, '" f:J,f i. /;;I:.J
---------.: (''>)J.iI It) Ie lL~'uI"A fxt;"HN<- L7I4S""",,) J(..44.. d;/jU.J/.4-J if
IX. CONSENT AGENDA .;,,,t,, hJk,qy /t6,:,i'(r'.-""''''".I;i:' /!.j!){{-:dl' 'j
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, \. '/1. City ofCenterville January 24,2002, through February 13,2002 ii he );,,)1<, .
{LL Expenditures ,j'/t!'J? J,'"uL./.;
~ "'\~ ~ ;; , ~ ,Z. Centennial Fire District Expenditures > :,J' p, ,,/
/V~ <~ 4V 3. Stork Twin City Testing-Class 5 ($120.00) - Pheasant Marsb""" {.. '-I
AS ji\0}v X. COMMITTEE REPORTS
I fl- wi. XI. ADMINISTRATOR'S REPORT
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~ 1. Deferred Compo Report - Abdo, Abdo, Eick & Meyer (Update)
XII.
ADJOURNMENT
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To Whom It May Concern:
February 7, 2002
I am very concerned for the unique environment and wildlife in Peltier Lake and I am concerned for the
hundreds of users of the Lake.
In 1998, 2 individuals got a permit from the sheriff and constructed a slalom water-ski course in a sensitive part
of Peltier Lake just north of the island right next to the Heron rookery CODtaining roughly 800 birds. At the end
of the year bird populations seemed down and there was great concern. A meeting with lakeshore owners, the
DNR, Anoka Parks, the city ofLino Lakes, the city of Centerville, and the Anoka sheriff was held on April 27,
1999, and an agreement was reached that there would be no water-skiing in the sensitive area near the Heron
rookery (see meeting minutes in appendix). Some expressed the desire for no fonnal regulation. On July 7,
2001, I saw these same 2 individuals using a "secret" slalom water-ski course again in exactly the same place
they were supposed to avoid. They had it rigged so it sunk when they weren't using it so nobody else could see
it or use it. They were both at the meeting in 1999. When I approached them while they were using it with my
concern, they said they "didn't agree to anything" and they "could do anything they want." The slalom course
turned out to be illegal because they did not have a permit to keep it in the water overnight. It is crystal clear to
me that "informal agreements" do NOT work. If the Heron rookery and the sensitive environment in that area is
to be preserved, local formal protection and regulation is required this year. Even if these 2 individuals quit their
activities, there is always the potential for anyone from anywhere to come in and do the same or worse. The
rookery has failed two years in a row and the roughly 800 birds may decide they have had enough and they will
never return.
..-
In addition, mostly coon tail and other beneficial
aquatic plants were uprooted by their powerful
boats as they cleared a way for their course
causing environmental damage that can easily
be seen from an aerial photo (See figure at left,
the dashed line indicates the path of the course.
The counterclockwise curl at the end of the
dashed line on the right shows their turn
around). The lake is only 3 to 5 feet deep in
that area and I believe huge amounts of silt
were put in suspension by their downward
thrusting heavy V8 inboard water-ski boats.
The fall of 200 1 gave Peltier Lake perhaps the
worst water quality I have seen in my 22 years
on the lake and I suspect it could be due to the
environmental disregard demonstrated by these
two individuals. I have never seen before large
floating mats of coontail aquatic plants in
midlake or seen so many wash ashore like they
did in August (see pictures in the appendix).
After the sheriff fmally made them remove the
illegal slalom water-ski course, they continued
to set up the course in the same location. Later,
the sheriff apparently gave them a permit. Later
they moved into at least 2 different main parts
of the Lake south of the island causing hardship
and restricting others from full use of Peltier
Lake. I saw fisherman and other boats forced to
go around the slalom water-ski course they established. They essentially cordoned off their own huge private
area in what is supposed to be a public resource.
Some background on Minnesota law and slalom water-ski courses is in order. A slalom water-ski course
consists of 22 to 28 buoys with lines and anchors. When in use it has an impact of about 2,300 feet by 400 feet.
8rhat is, everyone else must give way to one boat that controls the area. When not in use, the course is about 830
-r~t.by 100 feet and with its buoys underwater floats, lines and anchors, fishing is virtually impossible (see
details presented later). Current Minnesota law allows anyone from anywhere to setup such a course anywhere
on most lakes, use it all day, and as long as it is removed by nightfall, no permit is required. This can be done
every day of the year. To prevent this requires ajoint powers agreement and ordinance from both Lino Lakes
and Centerville. To keep a course setup overnight, a permit from the sheriff is required. In a meeting January
23, 2002, the DNR, Anoka Parks and others expressed concern for the rookery and did not want slalom water-
ski activity next to the rookery. However, the sheriff attending that meeting said there is no regulation against it,
so he would issue a permit if asked. Again, if the rookery is to be protected, local formal regulation is required.
n addition, the normal users of Peltier Lake need protection. The main part of Peltier Lake is about 2,000 feet
by 4,000 feet. A slalom water-ski course has the effect of privately reserving for one boat, an area roughly 2,300
feet by 400 feet. In my opinion, Peltier Lake is so small, and so heavily used by fisherman and other boaters,
that reserving practically Y2 of the fishing area of the entire lake for one boat should not be allowed - not even
for even 15 minutes. An exception, given a public hearing with adequate public feedback might permit the setup
of such a course for a special, one time, event, but giving one person exclusive private use of 2,300 feet by 400
feet of public lake any time they want is ridiculous.
All indications are that an entire species, the unique and uncommon Black-crowned Night Heron, has
completely vanished since 1998, which exactly coincides with the start of slalom water-ski activity next to the
rookery. To me, this is not a coincidence. After foraging at night, Black-crowned Night Herons come back to
roost during the daytime (not nighttime like many other birds) and are extremely vulnerable to daytime
disturbance which is what would happen with a slalom water-ski course next to the rookery. An entire species
being wiped out from the rookery is very disturbing to me.
Summary - A Solution
I recommend protection with local regulation something like as follows (see also the map in the appendix):
I. At the island and north, establish a no wake zone. (This prevents fast boats from disturbing the rookery
and preserves the sensitive enviromnent.) Authority: City ofLino Lakes and Centerville.
2. The activity of skiing in slalom water-ski courses is not allowed anywhere on Peltier Lake. (This
protects all users of the lake.) Authority: City ofLino Lakes and Centerville.
3. Permits for slalom water-ski courses should not be issued. (With #2, this is not needed. However,
without #2, this would go along way toward opening the lake for other nsers as the floats, lines, and
anchors might occasionally be removed so someone else could use the area. Realize, the course could
stilI be setup every day all year still reserving the area. That is why #2 is needed.) Authority: Sheriff.
4. At least one public hearing should be required to grant exemptions to any of the ordinance. (This is the
best way to inform the community and obtain feedback from all the users of the resource to coordinate a
one-time event, for example.) Authority: City ofLino Lakes and Centerville.
5. The island should be posted as a bird sanctuary with no trespassing. Signs should be added at the boat
launch, and buoys, markers, and other signs should be located by the island. Authority: Anoka County
Parks.
I hope the various governments pull together and support an action that will help restore and protect the Heron
rookery, restore equal access for everyone to the Peltier Lake resource, and preserve and protect the
enviromnent from damage.
Details - Mv Bacmound
I've lived on Peltier Lake since 1979. In 1989, I started the Peltier Lake Association. Here are some of the
accomplishments:
. Worked lake level issues when St Paul Water pumped Centerville and Peltier Lake down 6 feet in 1988.
. Participated on the Rice Creek Watershed District (RCWO) Citizen Advisory Committee for 3 years and
learned much about watersheds.
. Began a roughly 4 year CurlyleafPondweed harvesting effort for Peltier Lake in 1989.
. Motivated RCWO to implement a $90,000 Cleanwater Partnership water quality study for the Centerville
and Peltier Lake watershed in 1990.
. Worked dam level issues as landowners upstream wanted the dam removed and/or lake levels dropped over
winter.
. Monitor Peltier Lake water quality for the Metropolitan Council- started in 1989.
Launched an effort to manually dig out recently discovered Eurasian Watermilfoil in Peltier Lake in the fall
of 2000.
. In 2001, found $5,000 in RCWO grant money to help harvest and attempt to control the exotic Curlyleaf
Pondweed in Peltier Lake south of the island.
. Voted Citizen of the Year for Centerville for the year 2000.
. Participate in the Centerville Park and Recreation Committee and advocate community trails.
I'm afraid that virtually everything I've worked for in trYing to preserve and improve Peltier Lake is in
jeopardy.
Details - The Rookerv
Peltier Lake contains a large wilderness island that used to be home to Black-crowned Night Herons and a large
number of Great Blue Herons, Great Egrets, and other birds. The shoreline areas of the lake to the north, east,
and west of this island are also essentially wilderness. People rarely frequent these areas because the waters
there are only 3 to 5 feet deep with a loose silty mud bottom and the area is packed with mostly beneficial
aquatic plants. It is an ideal rookery. I believe it has been there a long long time.
On July 7, the day I encountered the slalom water-ski course in use north of the island, I did not see any Herons
or Egrets north, east, or south of the island (I could not see west of the island). On July 8, the course was again
in heavy use. On July 25, I did a careful survey and could not find any Herons or Egrets anywhere on Peltier
Lake west, south, or east of the island. The Herons and Egrets seemed essentially gone for the season. There
may be some here and there but for 22 years previous to 1998, I have always seen Great Blue Herons, Great
Egrets, and Black-crowned Night Herons from my house from spring to fall essentially every day. They land on
the dock or fly to the delta at Clearwater creek about Yo mile away from my house. From my house since July 7,
I did not seen any Black-crowed Night Herons, Great Egrets, or Great Blue Herons for at least 3 weeks. Most
significant, however, the Black-crowned Night Herons disappeared 3 years ago, exactly corresponding to the
establishment of the first slalom water ski course. Whenever I have gone behind the island by the rookery, I
notice that they are disturbed and flyaway. To me, it is quite clear that the activity of the slalom water-ski
course disturbed the birds.
The summer of 2000 also saw abandomnent of the rookery sometime in June. The DNR estimates that between
1,000 and 2,000 chicks died when the adults abandoned the rookery. I believe there are two possibilities. It
might have been the I35W road reconstruction, but it could easily have been slalom water-ski activity. In 2001,
the slalom water-ski course was concealed and difficult to see. In 2000, it could welJ have been setup and in
heavy use and no one noticed. I would like to know if anyone saw the use of a slalom water-ski course north of
the island in 2000. That area is not easy to see from the main part of the lake (which is why the birds like it).
North, east and west of the island, most vegetation consists of native beneficial aquatic plants such as coontail.
An image showing the course cut through these aquatic plants is available to anyone via www.maPQuest.com.
Type in "Peltier Lake" with zip code 55038, pick one of the results and recenter upward (northward) to the top
of the island. Click on the "Aerial Photo" tab. Right click it and do a "save as" and lighten the image to better
see the track. The ski track is almost horizontal just north of the island angled slightly upward (see dashed line
in the image on page 1) and the right hand end has a counter clockwise curl where the ski boats turn around.
Details - Slalom Water-ski Course Imoaet
Almost everyone on the lake lives south of the island with the western shore belonging to Anoka County Parks.
The area south of the island is narrow and small.
Refer to the map of Peltier Lake with a slalom water ski course drawn to scale. In the center, is the course (with
its 22 buoys) and two turnaround ends (which could optionally contain another 6 buoys). Surrounding it all is a
buffer of 150 feet. The total estimated impact footprint for a course with a short turn around is about 2,300 feet
by 400 feet and for a course with a long turn around, 2,500 feet by 400 feet (course data from www.iwsf.com).
The geography of Peltier Lake does not allow for easy placement of a course without severely hampering other
users of the lake. People tend to fish in a trolJing circle around the lake south of the island right through the
areas where the two vertical courses are shown. With a slalom water-ski course on either the east or west side of
the lake, the fishing area is essentially reduced by almost half. Because Peltier Lake is long and narrow instead
of circular, the placement of a slalom water ski course anywhere drarnaticalJy affects the ability of others to use
lelake.
There is no reason relatively small Peltier Lake should dedicate 2,300 feet by 400 feet to such a resource
hogging specialized activity for one boat.
In the spring of 1999, I was canoeing around the island when
I discovered a float just under the surface. I pulled it up and
saw it appeared to be part of the slalom water-ski course from
1998. I looked around and saw another, then another. That's
when I stopped looking. I don't know how many more were
there. Permits do not extend through the winter. All material
must be removed from the lake. In August of2001, I watched
them take down their course in the main part of the lake in
the evening. In every case I observed, they only removed the
top float. They left all the other apparatus in the water
overnight (which is illegal without a permit, but perhaps they
had a permit). They set their course up in the only place
where I have ever caught a walleye in the lake. With all kinds
of lines, concrete blocks and who knows what down there, I
wouldn't go fishing there. And even if they had a slalom
water-ski course that sunk when not in use, there would be
perhaps a 1,000 feet of hose, other lines and apparatus under water so you couldn't fish there.
Estimated Slalom Water Ski Course Impacts
On Peltier Lake
SI.lom water ski CGurse size to scale
I, I cours. I , 11~r~u:~unds
Smallest version of official
slalom water ski course
about 2,300 x 400'
North
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There are alternatives for those who want a slalom water-ski
course. Goose Lake, just south of White Bear Lake, has a
permanent slalom water-ski course installation. Just across
the road, on adjacent Centerville Lake, there is a water ski
club that performs at least weekly. They already regularly
obtain a permit for a water ski jump and perhaps this club is
also interested in a slalom water-ski course in the same rough
area. Centerville Lake is much bigger in its usable area.
As boating pressures continue to increase in the future, it will
be even more important to be careful that everyone has equal
access to lake resources. Not permitting slalom water-ski
courses just ensures that everyone can fish, boat, and water
ski with equal access to the Peltier Lake resource. It also
helps ensure protection of the rookery.
Details - Behavior Observed
It may also serve some perspective to describe some observed
behavior of the two individuals involved.
One family is apparently quite insistent on their occupation of public waters. Perhaps they heard about my
concern for the rookery. On July 10, I was visited by a husband and wife who rudely threatened me with a
lawsuit saying I was somehow denying them the right of their disabled child to ski the slalom course, or
something like that. They said the ADA was going to get me. They said they were going to sue the Peltier Lake
Association for numerous offences. I said I wanted everything in writing. I never got anything. An attorney told
me this is not an ADA issue.
Regarding the other person, all the years he had his current boat on Peltier Lake, he apparently felt no need to
license it. It wasn't until DNR and other vehicles started showing up that he finally got a license for his boat in
July. I have seen him drive his boat right next to fishermen when the whole lake was clear. I was fishing once
myself when he drove by within 50 feet pulling a skier. He happened to come back near us and my daughter
called out to him, "Can't you see we're fishing here?" He said, "There aren't any fish there." I said, "No, not
anymore."
My opinion is that the behavior of these two individuals should not be rewarded by reserving 2,300 feet of
'eltier Lake for their private use. Strict enforcement of new clear regulations as described before are required to
'rotect the Heron rookery, the environment, and normal users ofthe lake.
Conclusion
I'd like to see Peltier Lake given back to Black-crowned Night Herons, the Great Egrets, and Great Blue
Herons. 1'd like to see that fishennen, simple water skiers, sailors, canoeists, and other boaters have equal
access to the Peltier Lake resource. The resources of Peltier Lake need local formal protection. This is a unique
situation with its rookery and relatively small size and requires unique regulation. The impact of a fishing boat
or even a single water ski boat with skier is negligible compared with the 2,300 foot by 400 foot monster foot
print of a slalom water-ski course. Here are the main points again (from "A Solution" above):
I. At the island and north, establish a no wake zone. (This prevents fast boats from disturbing the rookery
and preserves the sensitive environment.) Authority: City ofLino Lakes and Centerville.
2. The activity of skiing in slalom water-ski courses is not allowed anywhere on Peltier Lake. (This
protects all users of the lake.) Authority: City ofLino Lakes and Centerville.
3. Permits for slalom water-ski courses should not be issued. (With #2, this is not needed. However,
without #2, this would go along way toward opening the lake for other users as the floats, lines, and
anchors might occasionally be removed so someone else could use the area. Realize, the course could
still be setup every day all year still reserving the area. That is why #2 is needed.) Authority: Sheriff.
4. At least one public hearing should be required to grant exemptions to any of the ordinance. (This is the
best way to infonn the community and obtain feedback from all the users of the resource to coordinate a
one-time event, for example.) Authority: City of Lino Lakes and Centerville.
5. The island should be posted as a bird sanctuary with no trespassing. Signs should be added at the boat
launch, and buoys, markers, and other signs should be located by the island. Authority: Anoka County
Parks.
Thank you.
Wayne LeBlanc
Appendix
Aerial photo taken July 23, 2001 north ofisland.
Swirl in lower center is turn around.
July 8, 2001 north of island.
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August 4, 2001. Slalom course north of island.
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Setting up course north of island, August 4, 2001.
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August, 2001. Course in main part oflake (south of the island).
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Slalom ski course dimensions in meters.
A=27, B=41, C=29.347, D=47.011, E=1.25, F=11.5, G=1.l5
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Skier Drop Point
Turn around dimensions.
Coontail aquatic vegetation washed on shore, August 2001.
Rotting coontail, August 2000 I
Bad water quality, August 2001.
No Wake Zone
Above This Line
-----
Proposed Ordinance
for Peltier Lake
....
t North
1000 Feet
No Skiing on Slalom
Water-ski Courses
On Peltier Lake
Designate Island
a Bird scantuary
No Trespassing
Anoka County
Department of Parks & Recreation
John K. VonDeLinde
Director
550 Bunker Lake Boulevard NW . Andover. Minnesota 55304
Telephone).6.f2) 757-3920 . FAX (612) 755-0230
7G.3
May 4, 1999
Wayne LeBlanc
Peltier Lake Association
1677 Peltier Lake Drive
Centerville, Minnesota 55038
Dear Wayne:
Thank you for setting up the meeting with the Peltier Lake Association April 27. The turnout
was exceptional. Everyone's comments were heard and they provided valuable background on
the use of the lake and the history behind the development of the lakeshore. There is obvious
passion for the lake and a strong desire to keep a sense of community.
Anoka County Parks and Recreation appreciates being a part of the meeting. As everyone is
aware, Anoka County is a major landowner along Peltier Lake. We would also be glad to be a
part of any future meetings. The St. Paul Waterworks is also a landowner on the lake.
Everyone connected to the lake has an interest in issues that apply.
This note is meant to provide a review of the decisions made at the April 27 meeting. The
consensus was to try the following options:
1. Voluntarily keep any water skiing to the main body of the lake south of the
island. There was agreement to avoid skiing in the area north of the island.
The request is to keep fast moving boats at least 500 feet from the island.
2. Anoka County Parks and Recreation will work with the water skiing sub-
committee to educate the general public in regards to the valuable natural
resource the northern third of the lake provides and the importance of limiting
any fast-moving water activity in that area. Initially, signs will be placed at the
public access to inform and educate. Signs will also be placed on the island
shoreline declaring the area as a bird sanctuary.
3. Mayor Kim Sullivan, of Uno Lakes, will approach the sea plane operation in order
to educate the business about the heron rookery and the need to avoid the
area from a safety perspective for both the planes and the birds.
Affirmative Action I Equal Opportunity Employer
4. The Department of Natural Resources will monitor the rookery and the behavior
of the variety of nesting birds. lakeshore owners will also monitor lake use and
rookery activity. Perhaps this fall or winter all parties can reconvene to discuss
their findings.
The residents gathered that evening seem very genuine about working together to allow
everyone the opportunity to enjoy the beauty of the natural resources in and around Peltier
lake. Hopefully, they have a better understanding of the rookery and the importance of
preserving the habitat needed to support the wildlife. Thank you again for organizing this
meeting and for guiding the discussion. Please feel free to contact us with any further
information about the water ski sub-committee. Let's hope for a wonderful summer season.
Jon Oyanagi
Park Operations Manager
//1
cc: Kim Sullivan, Mayor, City of Uno Lakes
Jim March, City Administrator, City of Centerville
Bruce Andersohn, Anoka County Sheriff
Jeff Perry, Natural Resource Specialist
John VonDeLinde, Director of Parks and Recreation
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January 23,2002
.
UNIVERSITY OF MINNESOTA
James Ford Ben Museum of Natural History
College of Natural Resources
10 Church Street S.E.
Minneopolis. MN SS4SS-0/04
6/2-624-7083
Fax: 6/2.626-7704
Joan Galli
Non-Game Wildlife Specialist
1200 Warner Road
St. Pau~ MN 55106
Dear Joan,
Thank you for inviting me to today's meeting. I'm sorry that I had to leave before
the meeting concluded but I had a meeting back on campus for which I couldn't be late.
Perhaps you will find the following hasty summary of my thoughts after the meeting
helpful in thinking about next steps.
We spent a great deal of time talking about water skiing but I think we would be
wise to keep other possible explanations in mind. The following are nine alternatives,
presented in alphabetic order, and my assessment of the likelihood that each is the
primary cause of abandonment. Importantly, I've suggested steps that could be taken to
either eliminate each potential cause or at least to obtain data that would help us to
determine whether each alternative might be contributing to the heron/egret
abandonment. To maximize the probability of successfully maintaining this colony now,
and to maximize our ability to prevent colony abandonment in the future, we should
seriously consider all of these possibilities.
It is likely that someone will suggest that there is insufficient evidence to identify
the primary cause of abandonment and that no restriction on lake use should be imposed
until such time as we have conclusive data. I would suggest that we used that philosophy
in 2001 with the result that once again there was no successful breeding in this colony.
Given the status of this colony as one of the largest, ofa relatively small number of metro
area colonies, this is a matter of great concern for the entire north metro area. For the
health of the metro area ecosystem we cannot afford to wait another year for all the
necessary data to be obtained before we act. We must make an educated guess and take
action.
In my opinion, the most likely explanation is that the colony has been abandoned
due to direct human influence in the form of human disturbance (noise and physical
presence) in close proximity to the colony. We should work with the community to
encourage the adoption of a no-wake zone north of the bog poles.
/
M. Lanyon, Ph.D.
. ector, Bell Museum of Natural History
Professor, Dept. of Ecology; Evolution, and
Behavior
POSSIBLE EXPLANATION OF COLONY
ABANDONMENT
HYPOTHESIS #1 Disease
ASSESSMENT - To my knowledge there is no evidence of any massive die off.
However, that does not preclude the possibility that the birds are getting sick
tluring the early part of the breeding season and that this causes them to
abandon. 1 judge this as highly unlikely.
ACTION PLAN - We should probably be on the look out around the metro
area for heron and egret carcasses. They could be evaluated for pesticide .
levels, West Nile virus, etc... We could attempt to capture adults (away from the
colony would be best) and take blood samples to investigate health. If this is the
cause of colony abandonment then examination of only afew individuals shauld
be sufficient.
HYPOTHESIS #2 Eagle Presence
ASSESSMENT - To date there is no direct evidence that this is a problem
either at this colony or in Minnesota generally. Investigation of the Eagle nest
this past year revealed no evidence of eagle predation on herons and egrets.
However, in other regions of the country there are records of colony
abandonment as a result of Eagle activity.
ACTION PLAN - Make observations of Eagles araund the island to determine
whether there are any negative interactions between the species. Examination of
nest contents for evidence of eagle predation on herons and egrets would be good
to do again this year.
HYPOTHESIS #3 Food quantity/quality
ASSESSMENT - Foodfor herons and egrets is unlikely to be a limiting resource
in the Chain of Lakes Park region. However, it is possible that the quality of that
food has changed without our knowledge.
ACTION PLAN - We could attempt to capture adults (away from the colony
would be best) and examine body weight and blood chemistry to document
individual health. If this is the cause of colony abandonment then examination of
only a few individuals should he sufficient.
HYPOTHESIS #4 Health of nest trees
ASSESSMENT - We didn't discuss this at all and I've never been on the island.
However, it is hardfor me to imagine how !his could result in the abandonment of
the entire colony.
ACTION PLAN - We could monitor tree health (could be correlated with the
risk of nest destruction due to branch breakage) and density of canopy cover
(could be correlated with risk of predation).
HYPOTHESIS #5 Human Disturbance (other than noise)
ASSESSMENT - It is possible that noise is not much of an issue but that there is
a sufficiently high level of human disturbance (e.g., speed boats, canoes, people
walking on the island, people fishing) that the herons and egrets have abandoned
the island. I don't think we have enough information on level of human
disturbance to evaluate how likely this explanation might be.
ACTION PLAN - Monitor human use of the island and ac;ijacent waters. Limit
use until more evidence is in hand.
HYPOTHESIS #6 Inadequate quantity and/or quality of nesting material
ASSESSMENT -It appears likely that this could be a limiting resource for the
colony. If nest material is in short supply, herons and egrets may be forced to
select materials of lower quality. Nests built with low quality materials may be
more prone to destruction. However, it is hardfor me to imagine circumstances
under which this would lead to a mass abandonment of a colony.
ACTION PLAN - Augment the environment with appropriate nest construction
materials early in the season (April) and document whether, and to what extent,
the herons and egrets make use of this resource.
HYPOTHESIS #7 Noise Disturbance - 35W construction
ASSESSMENT -It remains possible that the noise associated with this
construction project was partially or even completely responsible for the
abandonment of the colony in 2000. However, it clearly cannot be the primary
cause of abandonment in 200/.
ACTION PLAN - Inform the Minnesota Department of Transportation and
other offices of the location of concentrations of sensitive wildlife (e.g., colonial
waterbird breeding colonies) and provide advice regarding steps they could take
to minimize disturbance to the colony (most notably avoiding construction during
the time when birds have eggs and nestlings).
HYPOTHESIS #8 Noise Disturbance - motor boats close to the island
ASSESSMENT - It appears likely that this could result in sufficient disturbance
to cause a mass abandonment of this colony although we lack information on the
timing and intensity of this activity.
ACTION PLAN - Maintain a no-wake zone north of the bog poles. Have a
discussion with the community asking them to restrict their high speed activities
to the area south of the bog poles. We should also post the community decision,
to maintain a no wake zone north of the bog poles, on the poles themselves to
ensure that visitors to the lake are aware of this goal.
HYPOTHESIS #9 Weather
ASSESSMENT - A violent storm that destroys nests is often the cause of mass
abandonment in colonies. However, there is no evidence of such a storm and/or
of mass nest destruction in this colony in 2000 and 200/.
ACTION PLAN - Monitor nesting status at regular intervals during the
breeding season and immediately following any storms that are accompanied by
with significant wind speeds.
, ,
STATE OF MINNESOTA
COUNTYOFANOKA .
CITY OF LRm LAKES ~V\).JJL
AN ORDINANCE REGULATING THE SURFACE USE OF MOTERIZED
WATERCRAFT ON PELTIER LAKE.
Be it ordained and enacted by the City Council ofCenterville, State of Minnesota,
that these amendments following, by this act, hereby replace and nu11iJY those like
numbered clauses now existing and a part ofCenterville Ordinance No. , or are
newly enacted sections which, upon their enactment, become part ofCenterville
Ordinance No. _
Section I: PURPOSE, INTENT AND APPLICATION: As authorized by
Minnesota Statutes 86B.201.86B205, and 459.20, AND Minnesota Rules 6110.3000-
6110.3800 as now in effect and as hereafter amended, this Ordinance is enacted for the
purpose and with the intent to control and regulate the use of the water of Lake Peltier in
Anoka County Minnesota, said body of water being located within the boundaries of the
City and Centerville, to promote its fullest use and enjoyment by the public in general; to
insure safety for persons and property in connection with the use of said waters, to
minimize adverse impact on natural resources, to harmonize and integrate the varying
uses of said waters, and to promote the general health, safety and weJfure of the citizens
ofCenterville, Minnesota.
Section 2: DEFINITIONS: Terms used in this ordinance related to boating are
defined in M.S.86B.005.
Section 3: SURFACE ZONING OF PELTIER LAKE BY RESTRICTING
SPEEDS AND AREAS OF ACTIVITY:
(a) Slow no-wake speed 24 hours per day all year in an area to the North of the
Southern section lines of Section 10 and 11 of Township 31N Range 22W
starting at the southern boundary ofRehbeins Peltier View Subdivision ofLino
Lakes will be enforced.
Section 4: ENFORCEMENT: The Primary responsibility for enforcement of this
ordinance shall rest with the Anoka County Sheriff's Department and the Centerville
Police Department. This, however, shall not preclude enforcement by other licensed
peace officers.
Section 5: EXCEPTIONS: All authorized Resource Management, Emergency and
Enforcement Persounel, while acting in the performance of their assigned duties, are
exempt from the foregoing restrictions.
Section 6: NOTIFICATION: It shall be the responsibility of the Anoka County
Parks and Recreation Department to provide for adequate notification of the public,
which shall include placement of a sign at each public watercraft access outlining
essential elements of the ordinance, as well as the placement of necessary bnoys and
signs.
Section 7: PENALTIES; Any person who shall violate any ofthe provisions of
this Ordinance shall be guilty of a misdemeanor with a fine of
Section 8; EFFECTIVE DATE: This Ordinance shall be in effect from and after
the date of its passage and publication.
- Passed by the City Council of Centerville on this _ day of
,2002.
STATE OF MINNESOTA
COUNTY OF ANOKA
CITY OF LINO LAKES
AN ORDINANCE REGULATING THE SURFACE USE OF MOTERIZED
WATERCRAFT ON PEL TIER LAKE
Be it ordained and enacted by the City Council ofLino Lakes, State of Minnesota,
that these amendments following, by this act, hereby replace and nullifY those like
numbered clauses now existing and a part ofLino Lakes Ordinance No. , or are
newly enacted sections which, upon their enactment, become part ofLino Lakes
Ordinance No. _
Section 1: PURPOSE, INTENT AND APPLlCA TION: As authorized by
Minnesota Statutes 86B.201.86B205, and 459.20, AND Minnesota Rules 6110.3000-
6110.3800 as now in effect and as hereafter amended, this Ordinance is enacted for the
purpose and with the intent to control and regulate the use of the water of Peltier Lake in
Anoka County Minnesota, said body of water being located within the boundaries of the
City and Lino Lakes, to promote its fullest use and enjoyment by the public in general; to
insure safety for persons and property in connection with the use of said waters, to
minimize adverse impact on natural resources, to harmonize and integrate the varying
uses of said waters, and to promote the general health, safety and welfure of the citizens
ofLino Lakes, Minnesota.
Section 2: DEFINITIONS: Terms used in this ordinance related to boating are
defined in M.S.86B.005.
Section 3: SURFACE ZONING OF PELTIER LAKE BY RESTRICTING
SPEEDS AND AREAS OF ACTIVITY:
(a) Slow no-wake speed 24 hours per day all year in an area to the North of the
Southern section lines of Sections 10 and 11 of Township 31N Range 22W
starting at the southern boundary ofRehbeins Peltier View Subdivision ofLino
Lakes will be enforced.
Section 4: ENFORCEMENT: The Primary responsibility for enforcement ofthis
ordinance shall rest with the Anoka County Sheriff's Department and the Lino Lakes
Police Department. This, however, shall not preclude enforcement by other licensed
peace officers.
Section 5: EXCEPTIONS: All authorized Resource Management, Emergency and
Enforcement Personnel, while acting in the performance of their assigned duties, are
exempt from the foregoing restrictions.
I .
Section 6: NOTIFICATION: It shall be the responsibility of the Anoka County
Parks and Recreation Department to provide for adequate notification of the public,
which shall include placement of a sign at each public watercraft access outlining
essential elements of the ordinance, as well as the placement of necessary buoys and
signs.
Section 7: PENALTIES: Any person who shall violate any of the provisions of
this Ordinance shall be guilty of a misdemeanor with a fine of
Section 8: EFFECTIVE DATE: This Ordinance shall be in effect from and after
the date of its passage and publication.
Passed by the City Council ofLino Lakes on this _ day of
,2002.
JOINT POWERS AGREEMENT
LAKE PEL TIER
WATER SURFACE USE
I. PARTIES. This Agreement is made and entered into by and between the CITY OF
LINO LAKES, a municipal corporation and political subdivision of the State of Minnesota,
(herein "Lino Lakes), and the CITY OF CENTERVILLE, a municipal corporation and political
subdivision ofthe State of Minnesota (herein "Centerville").
II. RECITALS. Lake Peltier is located within the corporation boundaries ofLino Lakes
and Centerville and has a public access for boats. The waters of Lake Peltier are used
extensively by the public for boating, fishing and other recreational purposes. Lake Peltier
Island contains a unique Great Blue Heron and White Egret nesting colony.
Regulation of boating traffic on Lake Peltier is necessary in order to minimize adverse impact on
natural resources and to protect the health, safety and welfare of the residents ofLino Lakes and
Centerville who reside on properties surrounding Lake Peltier and of those people who use Lake
Peltier for recreational purposes. By means of this Joint Powers Agreement adopted pursuant to
Minn. Stat. ~~ 459.20 and 471.59, Lino Lakes and Centerville will establish guidelines
applicable to the adoption of ordinances by each City restricting the speed and use of motorized
watercraft on Lake Peltier.
III. TERMS AND CONDITIONS. In Consideration of the mutual undertakings herein
expressed, Lino Lakes and Centerville agree as follows:
A. Each City shall adopt an ordinance which incorporates the following guidelines:
1. Adopts the definitions ofMinn. Stat. ~86B.005.
2. A slow no-wake speed 24 hours per day all year in the area to the North of the
Southern section lines of Sections 10 and 11 of Township 31 N Range 22W
starting at the southern boundary ofRehbeins Peltier View Subdivision ofLino
Lakes will be enforced.
Exemptions:
i. Authorized resource management emergency and enforcement
personnel, when acting in the performance of their duties, shall be
exempt from the provisions of this ordinance.
ii. A temporary exemption from these restrictions for a special event
may be granted upon approval by the City Council and the
issuance of a permit by the Anoka County Sheriff's Department.
B. The Anoka County Parks Department shall be responsible for informing the public,
posting notification at all public accesses and marking or buoying areas affected by the
ordinance as necessary to give reasonable notice of the restrictions of the ordinance.
C. Each City shall advise the owners of properties surrounding Lake Peltier who reside in
the respective City that motorboat speed and use regulations have been adopted.
D. Each City shal1 request the appropriate law enforcement agency to enforce the provisions
of such ordinance and will notifY the other party when such request is made.
E. Neither City shall change or amend its ordinance relating to motorised watercraft
regulations Lake Peltier without consultation with the other.
F. This agreement supersedes all prior agreements between the parties dealing with the-
subject matter of this agreement.
Date this _ day of
,2002.
Pursuant to authorization
Granted by the City Council
On the _ day of
,2002.
CITY OF UNO LAKES
By
Its: Mayor
By
Its City Clerk
Pursuant to authorization
Granted by the City Council
On the _ day of
,2002.
CITY OF Centerville
By
Its Mayor
By
Its City Clerk
~"~~
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Honorable Mayor and City Council Members , I ~ '~I ~..,.}--
Downtown Business Owners Association ~ fYlo ~.: ~
~'# {tJ'./ ~ ~~)~~o . i'.)\Y
eft tP p / .~v~
Kim Moore-Syk~s. ( Io/t-f)()I) ()- ~~ ~r v-' I ~.N-'" '
Tom Peterson, CIty Engmeer p . J. ,lY\? ~ \t-.
................................................................~.~.,~~ ~
It has been discussed for many years, extending city water through the downtown area. ~
This would be one smaJI step forward toward revitalizing the downtown area. The easy ,
road has been taken for many years and our downtown has remained an area of the city
that many are not proud of. It is time for us to make the difficult decisions to begin the
process of revitalizing and renewing this unique part of our community. If you have
doubts, take a leisurely walk through downtown Stillwater this weekend, respect the
history, take in the architecture, appreciate a small town that has taken on the difficult
decisions and admire what they have accomplished.
Downtown Business
MEMO
DATE:
February 5, 2002
TO:
FROM:
RE:
Extension of Water
CC:
One of the main goals of the current administration was to increase the commercial end
of our tax base. Extending water through the downtown area would be an easy way to
begin to accomplish this goal and would prove to accomplish other goals as well. We
feel that the time may be appropriate due to the extension of water to the new Subdivision
on CenterviJIe Lake and the current condition and culture of our downtown area. We feel
this could be a defining moment for the re-development prospects of our downtown as
well as an opportunity for the current businesses to enj oy some benefits from all the hard
work they have put into the downtown area for many years.
The City of Centerville, residents of Centerville and the downtown property owners have
a unique opportunity as well as a unique challenge with the mixed use downtown area.
We have the opportunity to have a unique and rare historic part of our city that many city
do not and can not have. The challenges are to balance the residential and business
property owners in one geographical area. We, the downtown business owners, feel that
it would be in the best interest of the entire city to pursue this unique opportunity, despite
the many challenges. Extending city water through the downtown area is only the first
step in a transformation of Downtown Centerville that could prove to be a showcase or a
thorn for the city for many years to come.
1
JI1,
~
The Church of St. Genevieve
7087 Goiffon Road
CentervilIe, Minnesota 55038
(612) 429-7937
February 12, 2002
Ceri~rville City Council
City Hall
Centerville, Mn 55038
Dear Members of the City Council:
I am writing this to you to indicate that the Church of St.
Genevieve is in favor of any plan to bring city water into
the downtown area of Centerville, which would include the
church building and the education building. The city water
would be needed if we decide to remodel our present buildings
or build something new.
Thank you for considering this proposal.
sins,e,re\Yf\ '\.: - .
~r(M ~ < '~..:t iJ /iI-\l
Father Thomas!~I~ Fitzgerald
Pastor
Printed on Recycled Paper
Economic Development
Committee Members
Aimee Fairbrother, Chairperson
Betsy ScheUer, Vice Chairperson
Tim Rehbine, Committee Member
Paul Montain, Committee Member
Rick Terway, Committee Member
Memo:
TO:
Mayor Swedberg and Members of the City Council
FROM:
EDC/Aimee Fairbrother, Chairperson
DATE:
August 16,2001
RE:
Downtown Water Renovations
The Economic Development Committee supports the council as they move forward with implementing
city water in the downtown area. We think the implementation of water in that area is critical to the re-
development of downtown as well as the streetscapes and provides for an overall focused vision.
I look forward to your comments.
.
CITY OF CENTERVILLE
CITY COUNCIL MEETING
JANUARY 23, 2002
6:30 p.m.
Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled
meeting on January 23, 2002, at City Hall, 1880 Main Street.
PRESENT: Mayor Tim Swedberg @r.!l
Council Member Dick Travis ~@r\a. D 19J
Council Memb~eMa ca~a ~O 0 1,\)'
Council ~er i el ~ 0
Council e r(} d Biers
ABSENT: None.
STAFF:
City Administrator Ms. Moore-Sykes
City Engineer, Tom Peterson
City Attorney Hoeft
I. CALL TO ORDER
Mayor Swedberg called the January 23, 2002, City Council meeting to order at 6:30 p.m.
II. SET AGENDA
Council Member Capra requested that an update on National Volunteer Recognition
Week be added under Old Business.
Council Member Nelson noted she had asked at the last meeting to have an update on the
Sheehy property. She then requested that the Sheehy property be added under Old
Business.
Council Member Nelson asked for a staffing update during Ms. Moore-Sykes' report.
Motion bv Council Member Broussard Vickers. seconded bv Council Member
Capra to aoprove the al!enda as amended. All in favor. Motion carried
unanimouslv.
Page I of28
III. PUBLIC HEARING(S)
1. CSAH 14 Watermain Extension
Mayor Swedberg opened the public hearing at 6:32 p.m.
City Engineer Peterson briefly explained the proposed watermain extension and noted he
had provided additional funding options as requested. He also noted that the majority of
the project would be directionally drilled to avoid the disruption of digging up the street.
City Engineer Peterson noted the driving force for extending the watermain is to provide
water for the new development called The Shores.
City Engineer Peterson reviewed the funding options for the project and explained how
he had arrived at the figures. He then indicated that, looking at the numbers, it appears
that the approximate assessment per lot for individual residents varies between $4,500
and $8, I 00. He also commented that he feels Option Three seems to be the most
equitable for all parties involved.
Council Member Capra asked ifMr. Rehbein would be attending the meeting. Mr. Vargo
stood up and indicated that he was there to represent Mr. Rehbein.
Council Member Nelson asked ifthere would be three fire hydrants. City Engineer
Peterson indicated that there would be a total of three fire hydrants.
Mayor Swedberg asked if the fire hydrant placement was recommended by the Fire
Chief. City Engineer Peterson indicated he based the fire hydrant placement on the
engineering standards for hydrant placement.
Council Member Capra noted the document stated there was to be some tree clearing.
She then asked if those trees would be replaced. City Engineer Peterson indicated that
the trees to be cleared are in the County right-of-way and would not be replaced.
Council Member Capra asked the definition of a watering term. City Engineer Peterson
explained that it meant removing ground water in the hole that is dug. He then indicated
that most of the project would be directionally drilled.
Mr. Bruce Lattu of 7246 Main Street asked what prompted the extension of the
watermain.
City Engineer Peterson indicated the proposed new development, The Shores, prompted
the watermain extension because he feels it would be better to have City water in that
development rather than 10 private wells in such a small area. He also noted that Water
Works is interested in water to be able to provide for sprinklers for the business to lower
insurance costs.
Page 2 of 28
I
Mr. Lattu indicated he has lived in the City for a year and a half but the notice for the
public hearing was sent to the previous owner or current resident. He then asked why he
is not listed as the owner of the property.
Mr. Lattu asked why the developer is not being asked to pay for more of the costs to
extend the watermain because he is the one that would benefit the most from it.
Mayor Swedberg indicated that Council would discuss the matter later in the meeting and
attempt to make a decision on the funding ofthe watermain.
Mr. Tim Hurt of 7247 Main Street indicated he was happy with his well and would prefer
not to have to pay the assessment for the watermain. He then asked if he would be forced
to hook up when the watermain is extended.
Council Member Broussard Vickers indicated that the assessment would need to be paid
but noted the hook up fee would not need to be paid until his well failed and he needed to
hook up to City water.
Mr. Hurt asked ifhe would lose his well ifhe hooked up and the well had not failed. Ms.
Moore-Sykes indicated it has been the City's policy to cap wells due to safety issues
surrounding an open well.
Mayor Swedberg asked how the assessment is paid if the house is sold. City Attorney
Hoeft indicated the assessment would have to be paid at the time of sale and noted that
who pays the assessment is up to the negotiation of the buyer and seller. He then noted
that the cost of hooking up will go up in the future and the homeowners could save
money by hooking up now rather than waiting.
Mayor Swedberg indicated residents would be responsible for the assessment, a plumbing
cost to get the water line from the street to the house, and a hook up fee.
Mr. Hurt asked for a cost per lineal foot to run the line from the street to the house. Ms.
Moore-Sykes indicated it would be a private plumbing cost determined by the rate of the
plumber chosen. City Engineer Peterson estimated a cost of $20.00 or $30.00 per foot
depending on how the pipe is installed.
Council Member Broussard Vickers noted the hook up fee is approximately $2,000.
Mayor Swedberg asked how soon residents needed to pay the assessment.
Council Member Broussard Vickers indicated Council could determine the time frame.
Council Member Capra asked if there is a provision for seniors because there are some
who live along the proposed extension.
Page 3 of 28
Mr. Lattu asked why the City gets a hook up fee ifit is not involved in the hook up. City
Attorney Hoeft indicated the water access charge was established as a capital
improvement charge to allow residents to hook up to City water which is a benefit and a
part of the charge is a capital charge to pay for overall water system maintenance and
future improvements.
Mr. Lattu asked if there was an option for the developer to pay more and the City to pay
less as he feels the developer benefits more from the project and should pay for that
benefit.
Council Member Broussard Vickers indicated that residents have the benefit of fire
protection for the home and the difference in value of a home with City water versus a
home with a well.
Council Member Travis commented that the wells would eventually fail and, at that time,
water is available and the resident would not have to pay to have a new well drilled.
Mr. Lattu asked if the residents involved were able to vote on the matter or were just able
to voice an opinion. The Council Members indicated that they would hear resident
opinion but noted that Council makes the vote.
Mr. Mark Vargo, representing Mr. Rehbein, addressed Council and indicated the
developer would be willing to pay 25% ofthe costs to extend the watermain. He then
commented that any more cost to the developer would not be agreeable in light of the fact
that the developer would have all the costs associated with extending water from the
comer of the property to each of the ten lots. He also commented that Water Works
would be receiving the benefit of reduced insurance because of the ability to provide
sprinkler protection for the property and should be assessed more of the costs.
Council Member Capra asked if Staff had received any calls concerning the watermain
extension.
Ms. Moore-Sykes indicated she had received a call from two residents. One had called to
ask why he received a notice when he already has City water. She then noted she had It:ft
a message for the other resident but had not spoken to him to determine his concem.
Mr. Frank Zimley of 7252 Lavell Drive noted his letter had been sent to the wrong
address of 7252 Main Street. He then indicated that the sewer bill comes to the proper
address of 7252 Lavell Drive. Ms. Moore-Sykes indicated that Staff had used an
outdated map and apologized for the error.
Mr. Zimley indicated he is very happy with his well and said he feels that the well will
last for several more years with routine maintenance. He then commented that the
property between his property and Water Works should be assessed for more of the costs
because there is the potential for development. He also asked why the reduction in
Option Three was not shared with the developer for The Shores.
Page 4 of28
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City Engineer Peterson indicated he was asked to provide various options for funding and
Option Three is one of those options.
Council Member Travis noted that 7265 Main Street was assessed for five lots.
Mr. Zimley commented that he felt the property owner would be coming to the City in
the future with a development proposal that would include more than five lots. He then
asked if the watermain would be extended along Lavell Drive. City Engineer Peterson
indicated when that property is developed the City would extend water down Lavell
Drive.
City Engineer Peterson indicated he based the assessment on the front footage along
County Road 14.
Ms. Cathy Lattu of 7246 Main Street clarified that the developer of The Shores would
need to pay the assessment to run the waterline to the property and additional charges to
run waterline to each of the 10 lots. Council Member Broussard Vickers indicated the
developer would be paying all costs associated with connecting those 10 properties to
City water.
Ms. Lattu asked if the per lot costs to connect to City water had been determined.
Council Member Capra commented that it was more costly to run the City water system
than it would be to have 10 wells drilled.
Mr. Vargo, representing Mr. Rehbein, indicated he expected the approximate costs to
connect the 10 lots to be $60,000.
Ms. Lattu asked how much value is being added to those lots by having City water versus
well water. Council Member Broussard Vickers estimated that the property value of each
lot would increase approximately $6,000 or $7,000.
Ms. Lattu asked for the top dollar amount the City was willing to pay for water. Council
Member Broussard Vickers indicated that recent developers have been required to pay
50% of the cost to extend the watermain to the property and then all of the costs
associated with the water within the development. She further clarified that the portion to
be paid for by the City is the amount of the oversizing to benefit the City's overall water
system.
Council Member Broussard Vickers indicated that the City attempts to do its best to fairly
assess the value of the system to the property owners involved and noted that the amount
to be assessed cannot be more than the gain to the property.
Mr. Lattu asked for a rough estimate of the amount the City is willing to pay for
extending the watermain so he would have an idea of what to expect as his assessment.
Page 5 of 28
Council Member Nelson commented that she likes to hear from residents to bring other
perspectives to the table for consideration. She then indicated Council needed to decide
if all residents of the City should pay for water coming down the street or just those
properties that benefit from it.
Council Member Capra indicated that there are residents that are in the affected area that
have said they want water. She then noted Council would take all of the information into
consideration and make the best decision possible for the City as a whole.
Mr. Lattu indicated that the developer is able to pass on the costs of the watermain to the
people who buy the lots but an individual property owner is not able to pass on the costs.
Council Member Capra indicated the value would be passed on when the~old.
She also commented that property owners have the value of fire protection.
Mr. Lattu indicated that there would not be a big difference in insurance rates so that is
not a benefit to him.
Mr. Zimley asked if the City intended to extend the watermain down Mound Trail in the
future.
Council Member Travis indicated the City is not planning on extending the watermain
down Mound Trail but noted residents could petition the City for water.
Mr. Zimley asked if the watermain was sized to handle extending the watermain down
Mound Trail. City Engineer Peterson indicated it would be possible to extend the
watermain down Mound Trail but noted it is a long run and that would affect water
pressure.
Mr. Lattu commented that there is potential that the City could loop at Peltier or Mound
Trail. He then asked what portion the City paid in the Eagle Pass development.
Council Member Broussard Vickers indicated the City paid the costs to oversize the line.
Motion was made bv Council Member Broussard Vickers. and seconded bv Council
Member Travis to close the public hearinl!. All in favor. Motion carried
unanimously.
Mayor Swedberg closed the public hearing at 7:25 p.m
Council Member Broussard Vickers indicated that it was her opinion that the developer
needs to pay 50% of the costs because the developer is the driving force behind the
watermain extension and previous developers have been required to pay 50%. She then
noted that City Engineer Peterson had said there is money leftover from the Lakeland
Hills project that could be used.
Page 6 of28
Council Member Broussard Vickers suggested that the City's portion for the oversizing
of $26,000 be deducted from the $50,000 leftover from the Lakeland Hills project. She
also suggested using 8 lots for the Unit 11 property so half of the project costs would be
divided by 18 instead of 15 bringing the costs down to 3,500 or 4,000 for the individual
property owners. She further eXplained the calculation to be the $74,500 minus the
$26,730 divided by 18 making the cost per lot approximately $2,600.
Council Member Nelson agreed with Council Member Broussard Vickers comments but
said she feels that Water Works has a substantial benefit and should be assessed more
than the $20,000. She then suggested shifting more of the costs to Water Works and
leaving the developer amount the same.
Council Member Capra commented that she would like to see Water Works pay a little
more and the developer pay a little less and still maintain a lower amount to residents.
Council Member Broussard Vickers commented that she felt the developer has more
benefit than Water Works and she feels that the developer needs to pay 50% as that was
what the City required in previous developments.
Mr. Vargo, representing Mr. Rehbein, indicated that the developer is not the driving force
behind the watermain extension as Mr. Rehbein would prefer to put in the 10 wells. He
then commented that Mr. DeFoe has the possibility of leveling Water Works and
developing the entire parcel. He also noted that Water Works would receive the
substantial benefit of being able to reduce insurance costs because of City water.
Council Member Capra commented that she was agreeable to using the leftover Lakeland
Hills funds but would like to see the Water Works property and the DeFoe property
assessments increased slightly and the developer's costs decreased slightly.
Council Member Nelson indicated she would like the developer to pay $81,655, Water
Works to pay $33,365, Unit 11 property to pay for 8 units for a total of $47,780 which
leaves individual residents with an assessment of $2,653.
Council Member Travis noted he was agreeable to using the Lakeland Hills funds and
increasing 7265 Main Street to 8 units and noted that Water Works, as a business, does
benefit more than individual property owners. He then commented that he felt the
assessment for Water Works should be raised only slightly. He further commented that
he feels the developer should pay 50% in the interest of consistency within the City.
Council Member Nelson indicated she would be fine with either $25,000 or $30,000 for
Water Works and said she waivers on being consistent on the developer's costs and the
benefit for the developer. She then commented that shc would be fine with the 50% to
the developer.
Council Member Capra commented that, normally when developments are pushed
through, there are not businesses in the path that benefit from the d<:velopment. She then
Page 7 of 28
1- -
commented that she feels that the business has a substantial benefit and that should
subtract from the cost to the developer.
Council Member Broussard Vickers suggested that the developer pay 50%, Water Works
pay $25,000 and the remainder of $56,135 be divided by the 18 units. Council Member
Nelson agreed with the suggestion of Council Member Broussard Vickers.
Mayor Swedberg commented that he feels this is a wrong water line in a wrong place.
He commented that there is 1.3 miles of dead end run and he does not think it is a good
idea. He commented it is possible to extend the watermain but he does not think there is
justification to run 7,000 feet of dead end line. He commented that he was not worried
about fire protection because the fire department has ample sources of water nearby that
they could draft out of and also has a tanker.
Mayor Swedberg indicated he takes the position that the developer should pay 100% of
the costs of the line but, in this case, he does not think it works to extend the watermain
and would vote to use wells. He commented he did not think that 10 more holes in the
aquifer would hurt anything. He further commented that the City has about 50% of its
residents on City water and he thinks the City needs to decide what its water priorities are
and fund the projects out of the tax base rather than by assessment because the City is
taxing at a high rate and to assess residents for water and then charge a hook up fee on
top of it he feels is excessive.
Mayor Swedberg commented that he feels that ultimately all residents should be hooked
up to City water but stated he feels the City needs to figure out a way to do it without an
assessment because it is difficult to figure out the benefit. He then suggested holding off
on the vote to allow time to digest the numbers that were previously discussed.
Mr. Vargo, representing Mr. Rehbein, asked that the vote be delayed in order to allow the
developer and Council time to digest the numbers. He then commented that the first
feasibility study estimated the costs to the developer to be approximately $28,000 and
now the amount is up over $81,000. He further commented that, at that price, it is not
feasible.
Mr. Lattu noted he had come to the meeting assuming that the developer was the one
pushing for City water but has heard that the developer would prefer wells. He also
noted that residents do not want water and suggested that Water Works is the driving
force behind the extension in order to be able to provide a sprinkling system for the
business.
Council Member Broussard Vickers clarified that the line is not a dead end run as it will
loop in the future. She noted that years ago the City required that lots be at least one acre
in order to have a well. She further indicated that the City needs to loop the main and this
would be one more step toward looping for the betterment of the entire system.
Page 8 of28
Mayor Swedberg commented that there are 50-foot lots downtown that have wells and
said there are better places to loop. He then suggested the City needed to determine its
water priorities rather than extending this watermain just because it was presented as an
option.
Council Member Travis commented that the extension of this watermain gives the City
the opportunity to run infrastructure.
Council Member Capra indicated that capital improvement projects come and go based
on opportunity. She then commented that the developer is here now giving the City the
opportunity to push water through.
Council Member Broussard Vickers commented that the City needs to take the
opportunity when it presents itself and not ignore it because it is not on the top of the
water priority list.
Motion bv Mavor Swedbefl! to table this matter for consideration of the numbers.
The motion died for lack of a second.
Mr. Lattu commented that it seems to him if somebody could develop some property he
should be considered a developer for assessment purposes.
Council Member Broussard Vickers indicated there was no formal plan nor a request to
develop the parcel and noted there is no precedence for the City to assess based on what
someone may do in the future. She then commented that the assessment was based on
footage.
City Attorney Hoeft advised Council that they were not voting on the assessment
amounts but were voting to accept the report and direct the City Engineer to prepare
plans and specifications. He then commented that the numbers discussion was beneficial
but the final amounts did not need to be set at this meeting.
Council Member Broussard Vickers questioned whether the developer would be
interested in participating with the numbers discussed.
Council Member Travis indicated he would like input from Mr. DeFoe as to his future
plans.
Council Member Nelson noted if the developer decided he did not want to pay for the
costs the project would not move forward.
Council Member Broussard Vickers indicated she would not want to pay for plans and
specifications until the City knows whether the developer is willing to pay the amount
discussed.
Page 9 of 28
Mayor Swedberg commented that the homeowners have said they do not want water and
then asked why their opinion did not count for something.
Mayor Swedberg commented that he felt all parties are equal in their opinion and right to
say whether they want City water or not.
Motion by Council Member Broussard Vickers. seconded by Council Member
Nelson to accent the feasibility studv for watermain extension on County Road 14.
Aves - 4. Navs -1 (Mavor SwedbeTl!). Motion carried.
Motion by Council Member Broussard Vickers. seconded by Council Member
Nelson to table nrenaration of the nlans and snecifications for the watermain
extension on County Road 14.
Mayor Swedberg asked if the City would need to have another public hearing on this
matter.
City Attorney Hoeft indicated that the next public hearing would be the assessment
hearing. Ms. Moore-Sykes noted the assessment hearing would be held in November of
2002.
Vote: All in favor. Motion carried unanimously.
IV. APPEARANCES/AWARDS
None.
V. CONSIDERATION OF MINUTES
1. January 9, 2002. Council Meeting Minutes
Council Member Capra asked that Staff look up the spelling of Michelle Wrboleski's
name because she is the person referred to as "a resident in attendance" on Pages 11 and
13.
Motion bv Council Member Nelson. seconded by Council Member Canra to
apnrove the Januarv 9. 2002 Council Minutes as amended. All in favor. Motion
carried unanimouslv.
VI. PETITIONS AND COMPLAINTS
None.
Page 10 of28
VII. OLD BUSINESS
1. Deferred Compo Report - Abdo. Abdo. Eick & Meyer
Ms. Moore-Sykes indicated that Abdo, Abdo, Eick & Meyer was asked to look at the
City's deferred compensation plan from 1996 to present and has provided a report for
Council consideration.
Ms. Moore-Sykes indicated there were two issues. The first issue is that FICA and
Medicare were not paid due to a misunderstanding of the requirements. She then
indicated that the City would need to remit the shortage to FICA and Medicare and the
participating employees W2 forms would need to be amended to reflect the deduction of
those two amounts. She further indicated that, because most of the employees that are
involved no longer work for the City, the auditor has recommended that the City pay both
sides as soon as possible and attempt to collect from the employees later.
Ms. Moore-Sykes indicated the second issue is that the City may be required to convert
its contribution to the state deferred compensation plan. She then indicated that Mr.
McDonald is attempting to find an absolute determination on that matter and has
contacted the attorney general's office for an interpretation of the statute as to whether it
is a wage or benefit.
Council Member Capra commented that when Council received a copy of her initial
report a copy of that statute was attached.
Ms. Moore-Sykes indicated that the auditor recommends that Council send a letter to the
Attorney General's Office to ask for an interpretation of the statute.
Council Member Capra asked if this would be something City Attorney Hoeft would look
into for the City.
City Attorney Hoeft indicated he had dealt with this issue in another jurisdiction and, as
Mr. McDonald indicates in his report, the initial information received is that it would be
considered wages and that is how it was handled in the other jurisdiction. He then
indicated he felt it would be appropriate to ask for the Attorney General's Opinion.
Council Member Capra commented that the City has no cafeteria plan in place and it
needs to have one.
Mayor Swedberg commented that this is an eligible plan but not a qualified plan in the
pension world. He then indicated the City needs to determine whether this is the proper
pension vehicle to be in because there are better instruments of qualified plans available.
He further noted the matter would need to be researched and could not be solved in one
night.
Page 11 of 28
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Council Member Broussard Vickers asked what happens to the employees that are still
working for the City and what has happened since October of 2001. Ms. Moore-Sykes
indicated that as of January 1, 2002, the City is taking out Medicare and FICA.
Council Member Capra raised another concern that there may be employees who
received a cash benefit instead of putting it toward deferred compensation. She then
indicated that the City would need to research to see if any checks were issued to
individuals rather than the insurance company.
Ms. Moore-Sykes indicated that would not be part of deferred compensation so the
auditor did not review it.
Motion bv Council Member Capra, seconded bv Council Member Nelson to
authorize Mr. Hoeft to contact the Attornev General's Office to reauest an opinion
on the deferred compensation issue. All in favor. Motion carried unanimouslv.
Mayor Swedberg asked if the back taxes should be paid now or after receipt ofthe
Attorney General's opinion. City Attorney Hoeft suggested paying the back taxes now
that the City is aware of the amounts owed and decide whether to try to collect from the
employees at a later date.
Council Member Capra indicated the City needed to amend W2's and suggested
authorizing Abdo, Abdo, Eick & Meyer to do so because it would be easier for them than
it would be for the City.
Council Member Capra indicated that the individual who had exceeded the maximum
contribution amount by $112.50 had brought it to her attention that the overage resulted
from a timing issue where PEBSCO received the funds earlier than they should have.
Motion bv Council Member Nelson, seconded bv Council Member Broussard
Vickers to authorize Abdo, Abdo, Rick & Mever to prepare corrected W2 forms for
each year from 1996 throu~h 2001. to create the recommended form 1099R, and to
pav the back taxes of $5,954.32.
Council Member Capra asked if Abdo, Abdo, Eick & Meyer would be contacting the IRS
to find out if the penalty and interest could be waived.
Vote: All in favor. Motion carried unanimously.
Council Member Nelson asked whom to contact to have the penalties removed. City
Attorney Hoeft indicated there is a former IRS agent in his office who is an attorney and
does that type of work.
Motion by Mayor Swedberg, seconded by Council Member Nelson to have the IRS
a~ent from City Attorney Hoeft's office contact the IRS on behalf of the City. All in
favor. Motion carried unanimously.
Page 12 of28
2. 2002 Budget/Council Salary Increase
Council Member Broussard Vickers asked if the $15,000 recycling funds were added to
the budget for revenue.
Council Member Nelson indicated the grant funds are in a special recycling fund. She
then pointed out changes to the budget information from what was sent out in packets and
noted that there may be another change because she and Ms. Bender are working on the
employer paid insurance costs.
Council Member Broussard Vickers noted the budget is a guideline and it can be flexed a
little bit to accommodate.
Council Member Broussard Vickers asked where the $14,000 had come from. Council
Member Nelson indicated the amount was to be used to reduce the old debt funds.
Mayor Swedberg asked whether the number being certified to the County had changed.
Ms. Sykes indicated that the overall budget to be certified to the County had not changed
and noted that Council needs to approve the budget before it is sent to the County.
Motion bv Council Member Capra, seconded by Council Member Travis to approve
the 2002 bud!!et with the noted corrections for submission to the state auditors
office. All in favor. Motion carried unanimous Iv.
3. Lion's $10.000 Fete des Lacs Contribution
Ms. Moore-Sykes indicated the Lions had asked Council to release the $10,000 so that
the Lions could begin planning the parade and fireworks.
Council Member Nelson indicated she would like to see an agreement that says the
Centerville City Council approves the request with the following requirements: The City
will donate $10,000 to fund the parade and fireworks and, any funds not used for that
purpose should be returned; Lions must provide the City with a detailed accounting of
costs for the parade and fireworks; Lions must provide the City with copies of invoices
paid; Lions must insure fireworks vendor and include the City as an additional insured on
the policy; and the Lions are not authorized to enter into any contracts on behalf of the
City.
Council Member Travis expressed concern that the money be readily available to the City
for access if the Lions do not provide what they are asked to provide.
City Attorney Hoeft indicated that, as a practical matter, the City can enter into whatever
agreement it wishes with the Lions but he is not sure what the City will do if the Lions do
not hold up their part of the agreement.
Page 13 of28
Council Member Nelson indicated the City would sue the Lions. City Attorney Hoeft
indicated that was fine with him because he is the only one that comes out ahead on that
type of situation. He then commented that the City would not win any popularity
contests by suing the Lions.
Motion bv Council Member Nelson. seconded bv Council Member Capra to enter
into the aereement as discussed with the Lions. All in favor. Motion carried
unanimouslv.
4. Surface Water Management Plan (Update)
Ms. Moore-Sykes indicated there was nothing new to report as Staff is still working on
the spreadsheet that will be part of the stormwater management plan.
Council Member Broussard Vickers indicated that the Planning and Zoning Commission
is interested in the storm water management plan as it relates to the CI zoning areas.
Council Member Nelson expressed concern with a statement in the January 8,2002
Planning Commission minutes that indicates that a variance would be granted by inaction
if a waiver was not signed and Council did not vote on it at the next meeting which would
have been the following day.
Council Member Broussard Vickers asked if the resident had signed a waiver. Ms.
Moore-Sykes indicated she was not sure but would look into it.
Council Member Broussard Vickers explained that, procedurally, this was an issue but
noted there is no issue with the variance being granted because the Planning and Zoning
Commission anticipated making changes to the C I zoning that would allow for the deck
to be built and Rice Creek Watershed District had approved the plans pending approval
by the City.
Council Member Nelson indicated she is upset about the situation and does not like the
fact that a variance gets to Council when it is too late and is approved automatically.
Council Member Broussard Vickers indicated this variance was the first one that she can
recall that was granted by inaction, if the waiver was not signed.
Council Member Nelson indicated it could set precedent as a way to push things through
and obtain approval.
Council Member Broussard Vickers indicated that the whole issue stemmed from the fact
that the CI district needs to be rezoned and the Planning and Zoning Commission needed
further input from the City Attorney before doing so. She then indicated that Planning
and Zoning did not want to make a decision on the variance until it determined what to
do about the zoning of the C 1 district. She further commented that she should have
Page 14 of28
remembered to ask at the Council meeting the next night if the waiver was signed but she
did not remember.
Council Member Nelson asked that she be notified ifthere are any other situations where
a variance would be granted by inaction because she would make a motion to deny the
request rather than have it granted by inaction.
Mayor Swedberg asked Ms. Moore-Sykes to inform Council, during her administrator's
report as to the timetable on variances in the future.
Council Member Travis commented that some changes need to be made to the agreement
and specifically noted that the document states there is not an agreement with Lino Lakes
for a shared water line and the City does have such an agreement.
5. Mutual Aid Agreement (Hugo. Lino & Centerville)
Ms. Moore-Sykes indicated she had found a copy ofthe mutual aid agreement in City
records. She then indicated that Hugo and Lino Lakes had signed the document.
Motion by Council Member Nelson. seconded by Council Member Capra to
approve the mutual aid agreement for the provision of emergency public works
assistance amonl: the cities of Centerville. Lino Lakes. and HUl:o.
Mayor Swedberg asked if there is a downside to the agreement.
Ms. Moore-Sykes indicated that Mr. Palzer has an informal agreement already in place
and this document formalizes it and holds each City harmless for incidents during an
emergency.
Council Member Travis noted Council had voted to deny the agreement once before
because of the format but the format has been changed.
Vote: All in favor. Motion carried unanimously.
6. Final Plat/Developers Agreement (Eag:le Pass 2nd Addition)
Mr. Quigley gave a brief overview of the changes made to the plan since the last time it
was before Council.
Council Member Broussard Vickers asked if the cul-de-sac had been made into a width to
accommodate a public street.
Mr. Quigley indicated he had reviewed the developer's agreement and noted that storm
water fees and park dedication fees were paid on the first development. Ms. Moore-
Sykes confirmed that the developer had paid park dedication fees but indicated she would
need to research whether the storm water fees were paid.
Page 15 of28
Mayor Swedberg asked if the developer's agreement covered silt barriers. City Attorney
Hoeft indicated that erosion control is covered.
Ms. Sykes noted the City received a letter from Brian Rawlings, the Association
President, asking for several items and one was additional lighting. She then noted that
the City is asking for an additional street light to be added at Ojibway Drive and Dupre.
Mr. Quigley commented that he had agreed to that.
Council Member Capra asked if the bulbs were changed in the fixtures in the
development. Ms. Moore-Sykes indicated that she had sent the Association a letter
informing them that the bulbs could be changed to 150 watt bulbs at Association expense
and she has not received a response.
Council Member Nelson indicated that she thought Council had given the Association an
answer on the private drive issue. The Association members commented that they had
not received an answer to their petition for the City to take over Ojibway Drive.
Council commented that it had not agreed to take over Ojibway Drive.
Council Member Broussard Vickers asked if the use of Ojibway Drive was governed by
the document. Mr. Quigley indicated that Ojibway Drive was not addressed in the
agreement.
Mayor Swedberg indicated that, when discussed previously, Mr. Quigley had agreed to
return Ojibway Drive to the same condition it is currently in.
Mr. Quigley indicated Council had agreed that the City had no interest in making the
street public. He then noted that he had agreed to return the street in a like manner after
construction.
Council Member Broussard Vickers asked what the association paperwork says about
access to private roads and noted it was an issue between the association and the
developer and cannot be in the City's agreement.
Mr. Quigley indicated, as he had in previous meetings, that he had committed by letter to
minimize the construction traffic on Ojibway Drive and have agreed that the road would
be maintained and cleaned up after construction. He also noted the letter states the
developer will bring the road back to the current standard if any damage is done and
warranty it as such. He further noted that the City has a letter of credit that can be
utilized for clean up if the developer should fail to do so.
Council Member Broussard Vickers asked where in the agreement its says the City can
draw on the escrow to do cleanup. City Attorney Hoeft indicated that the document does
allow the City to draw on the escrow for clean up. He then indicated he approved of the
Page 16 of28
document. Ms. Moore-Sykes indicated she was comfortable with the agreement but said
she would need to check on the storm water fees.
Mr. Brian Rawlings of 7069 Dupre Road read an excerpt from the November 6, 2001
Planning and Zoning Commission minutes that was a motion to approve the preliminary
plat with the association's requested issues as to trees, trailway through the outlot,
concerns with screening and a written agreement for Ojibway Drive.
Mr. Rawlings indicated that the homeowners were told by the Planning and Zoning
Commission that their requests would be addressed in the developer's agreement and
now they are being told that the items cannot be addressed in the developer's agreement.
He then questioned how they are supposed to protect themselves.
Mr. Rawlings indicated he had requested silt fences for the back of his property and Mr.
Palzer had said he would look at it. He commented that no silt fences were brought out
and they were necessary to keep the soil from filling the drains. He then indicated that
the answer was that the developer would have to clean out the drains but by then the
damage is already done. He also asked how the homeowners could protect themselves
from that type of issue.
Mr. Rawlings indicated the homeowners association felt it had a commitment concerning
trees and today the site was cleared except around the perimeter. He then commented
that he understood from the Council meetings and the Planning and Zoning meeting that
some trees would be harvested but some would be transplanted.
Mr. Quigley explained that all the trees removed were scotch pines and noted that the
property was a tree farm and, by definition, the trees are to be harvested every three to
four years. He also noted that scotch pines are classified by any forester as a weed tree
and noted they tried to save any spruce or Norway pines on the site.
Mr. Rawlings indicated he was looking for Council to protect or inform him of this kind
of thing because a tree is a tree. He also noted there are other issues that are not
addressed and he had been given information that the developer's agreement would
contain this information and the trees were plowed down on the day the agreement is
being considered by Council.
Ms. Moore-Sykes explained that the Planning Commission is an advisory group to
Council and not the final decision making body. She then explained that the property is
privately owned and the trees were cleared to build some buildings.
Mr. Rawlings asked if a grading permit was obtained. Ms. Moore-Sykes indicated that a
grading permit is not required for cutting trees and noted that, unless the homeowner's
association wishes to purchase the property, there is nothing that can be done to stop the
tree removal.
Page 17 of28
Mr. Rawlings commented that he could almost guarantee that Ojibway Drive would not
be a new road when the project is done.
Mr. Quigley indicated he has done everything he can do to cooperate and noted the
grading plan showed the trees to be cleared and those to be left. He then commented that
more trees were left than originally planned in an effort to accommodate the association.
He further explained that the trailway is not an option as it crosses private property and
said he has provided a letter guaranteeing that he will return Ojibway Drive to the same
condition it is currently in.
Mayor Swedberg asked that the matter not be turned into a debate.
Al Peterson of7065 Dupre Road said he did not appreciate being lied to because the
minutes said that any trees suitable for transplanting would be transplanted. He then
commented that there was more than one kind of tree on the site. He further commented
that the site was scraped to the ground and that is not what the association was told.
Council Member Capra asked Mr. Rawlings and Mr. Quigley if there was a signed
agreement with regard to the road. Mr. Quigley indicated he had signed a letter that
agreed to maintain the condition of the road. Mr. Rawlings said he had an unsigned
copy. Mr. Quigley handed him a signed copy of the letter.
Jerry Albrecht of7071 Dupre Road asked Mr. Quigley what happened to the landscape
person who was to corne and see where the trees could be planted.
Mr. Quigley indicated that the person was there and noted that it is not within this
development it is on the existing Eagle Pass. He then noted that the trees were not able to
be planted this past fall but would be planted as soon as the weather allowed.
Lori Peterson of 7065 Dupre Road told Council she cried for about 15 minutes looking at
the destruction that she did not believe was going to happen. She then asked how it
happened before there was a signed agreement.
Council Member Broussard Vickers explained that a property owner could cut down trccs
on their property any time they want to.
Ms. Peterson commented that the City makes it necessary to plant a tree but the owner
can cut down the tree at will.
Mayor Swedberg explained that the City has no tree removal or harvest ordinance.
Ms. Peterson indicated that she felt that it was a shame that the City did not regulate tree
removal and then accused Mr. Quigley oflying.
Mayor Swedberg asked Ms. Peterson to refrain from inflammatory comments and
indicated that, if she did not, her comments would not be heard.
Page 18 of28
Ms. Peterson noted that the other private street would be made public. Council Member
Capra indicated that the street has not been built as a private street and Council had
requested that it be public before it was built.
Mayor Swedberg indicated the road would be built to City specifications for a normal
public street.
City Engineer Peterson noted that the City standard is 33 feet wide and the new street
would be 30 feet so it is slightly smaller than the City standard. He also noted that the
cul-de-sac is slightly smaller than the City standard.
Ms. Peterson indicated that Ojibway Drive is 25 feet wide and Council had said it was
refusing the street because it was not wide enough for a public street. She then
commented that Brian Drive is only 24 feet wide and is a public street.
City Engineer Peterson indicated that the road was built to the public standards at that
time and the City standards are now 33 feet wide.
Ms. Peterson asked why Council would not make Ojibway Drive a public street.
Council Member Broussard Vickers indicated that it was her opinion that the street
should be made public. Ms. Peterson indicated that making the street public would make
things better for the senior housing and there would not be all the fighting that is going
on.
Council Member Capra told the story of when she was building on her lot and the
neighboring property owners were not happy that the lot was sold and beirig built on so
they would throw rocks at the developer's truck. She then indicated she understood the
dilemma of the association concerning the trees but noted Mr. Quigley owns the property
and, unless the association wants to purchase ail the land surrounding them, there is the
possibility that something you do not like will end up next to you.
Council Member Capra indicated she would be taking photographs of the road when the
snow is off it for her own reference because she is concerned for the association and the
condition ofthe road.
Council Member Broussard Vickers noted that there was nothing that Council could do to
get between the association and Mr. Quigley concerning the road because it is a civil
issue. She commented that the Planning and Zoning Commission's recommendation was
brought forward for Council review and is not a final decision. She then indicated that
her husband is a tree farmer and scotch pines, while nice to look at, are not balled and
burlapped for transplant. She further indicated that there is a requirement for trees in the
agreement unlike the previous agreement.
Page 19 of28
Ms. Peterson indicated that homeowners received bylaws on the date of closing. Council
Member Broussard Vickers indicated that was a civil issue with the developer.
Council recessed at 8:35 p.m. to change the tape.
Council reconvened at 8:40 p.m.
The Association left during the recess.
Council Member Nelson indicated she did not like the fact that the road is only 30 feet
wide when the City standard is 33 feet wide.
Council Member Broussard Vickers expressed concern for reducing the size of the road
when Council's reason for not taking over Ojibway is because it was substandard.
Mr. Quigley asked that the word specification be used instead of standard because the
road is in no way, shape or form substandard. He then indicated it had been suggested at
the last meeting that because of the PUD he could change the road.
Council Member Broussard Vickers indicated there is no reason that it cannot be changed
and then asked why it could not be three feet wider. City Engineer Peterson indicated
that the structure would be closer to the street because it can not be shifted back.
Council Member Broussard Vickers asked if the driveway would be shorter than a car.
Mr. Quigley indicated it could happen.
Council Member Broussard Vickers indicated she did not want to create any more private
roads and create more problems.
City Attorney Hoeft clarified that the City does not have problems with private streets,
the homeowners association has the problems. He noted that those homeowners have
more rights than any other resident of the City would have because of the association
documents. He then commented that the association may have to pay to enforce those
rights but they do have that option. He further commented that there is no legal issue as
to whether the street should be public or private.
Council Member Capra asked if the other cul-de-sac street was public or private. City
Engineer Peterson indicated it was private.
Council Member Nelson commented that she had a problem with the road being 30 feet
wide instead of 33 feet. City Engineer Peterson indicated that the 33 foot specification
fits well with a 60-foot right-of-way but noted there is not a 60-foot right-of-way in this
instance.
Council Member Capra indicated the road should either be made 33 feet wide or be a
private street.
Page 20 of28
Council Member Broussard Vickers indicated she would rather see shorter driveways and
would like to see a public road that meets the specifications.
Mr. Quigley indicated he has been trying to make concessions in every direction. He
then indicated that the cul-de-sac may give him more trouble than the 33 foot wide road.
Council Member Broussard Vickers indicated the City specification is set at a 45 foot
radius to allow for fire protection and snow plowing.
Council Member Capra indicated that the school district requires bus drivers to drive into
the cul-de-sac to pick students up and the buses need to be able to turn around.
Council Member Nelson indicated she did not want to approve the final plat unless the
streets are changed. City Engineer Peterson indicated that the street could be widened if
it is pushed tight against the property line.
Council Member Broussard Vickers indicated that Mr. Quigley would need to get an
agreement from the property owners to allow tree planting on their property for screening
because the screening was agreed to.
Council Member Travis commented that the road should be made private and left as it is.
Council Member Broussard Vickers indicated that there were people from the other
association that had concerns and would prefer not to have the street private.
Council Member Nelson indicated she was not interested in making any more private
roads.
Mr. Quigley asked if Council could give approval contingent upon the roads being
reworked to City specifications.
Motion was made bv Council Member Nelson, and seconded by Council Member
Broussard Vickers to approve the final plat for Eaele Pass 2nd Addition subiect to
the execution of the developer's contract and construction of the street and cul-de-
sac to current City specifications. All in favor. Motion carried unanimously.
Council Member Nelson asked that Council discuss the petition that was before Council
asking that the City take over Ojibway Drive and make it a public street. She then
indicated the matter was discussed but no formal action was taken.
Motion was made bv Council Member Nelson, and seconded bv Council Member
Capra to deny the reauest of the homeowner's association to make Oiibwav Drive a
public street. Aves - 4, Nays -l(Council Member Broussard Vickers). Motion
carried.
Page 21 of 28
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Council Member Capra asked Ms. Moore-Sykes to send a letter to the homeowner's
association, attention Brian Rawlings, to notify the association of Council's
determination on their petition request.
7. Rescheduling Liquor Policv Joint Meeting (Council/Businesses)
Council Member Nelson indicated she would like all the meetings to be held by April of
2002.
Ms. Sykes noted that Ms. Bender had put together the licensing information for Council
review. She then noted that any of the items listed from October 15 through the end of
the process had the potential to slow the process down.
Mayor Swedberg indicated he was fine with whatever calendar Council wanted to use but
felt the matter should be discussed.
Council Member Capra asked if Council could hold a work session prior to the meeting
with the business owners.
Council Member Broussard Vickers commented that she was not sure it was necessary to
rewrite the Code and noted that extra Council work sessions were not budgeted for.
Council Member Nelson indicated that there is not much to the liquor policy and said she
feels it needs to be reworked. Council Member Broussard Vickers expressed concern for
spending too much time on the matter as Council did not budget for that many work
sessions.
Mayor Swedberg indicated he would like to set the first date because the Chief has to
invite a state official.
Council Member Broussard Vickers asked why a state official is needed.
Mayor Swedberg indicated the state official would provide a broad perspective on the
issue. He then commented that a work session at the beginning of meetings poses a
problem for the City Attorney.
Council Member Broussard Vickers stated if it is telecast then it is part of the next
meeting. If not~ call it a work session.
Council Member Broussard Vickers expressed concern for the length of the meeting if
the state official speaks during a regular meeting. She then commented she feels the state
official should be at the meeting when the business owners are.
It was the consent of Council to schedule a work session for February 20,2002 at 6:30
p.m. for the liquor presentation and discussion with the Police Chief. Council also asked
that Staff invite the license holders and any interested public.
Page 22 of 28
,---
Council Member Broussard Vickers suggested that Staff provide Council with the
League of Minnesota Cities liquor ordinance as an example.
City Attorney Hoeft indicated that he had asked Mr. March to provide the Plymouth
ordinance for review because he has experience defending the license holders in
Plymouth.
Mayor Swedberg indicated Council wants the prosecutorial perspective to know what can
be implemented because the ordinance is not good if it cannot be enforced.
8. National Volunteer Recognition Week
Council Member Capra reported that she and Ms. Moore-Sykes had determined that the
City could use charitable gambling funds to fund the cook out in celebration of National
Volunteer Week. She then noted she would keep Council apprised of plans for the event.
9. Sheehv Property
Ms. Moore-Sykes indicated another interested party had come to City Hall to ask what it
would take to split the property if he purchased the property. He was given the
information and has not been back.
VIII. NEW BUSINESS
1. Waste Management
Mr. Gary Boium, the Municipal Marketing Manager for Waste Management, addressed
Council and indicated that per the contract Waste Management is requesting approval of
a 4.2% fee increase. He then explained that rates had remained flat for the last two years
and it is necessary to raise the rates.
Motion was made bv Council Member Broussard Vickers. and seconded by Council
Member Capra to authorize the 4.2% CPI increase for Waste Manaeement as
recommended by the Minnesota De{lartment of Economic Security.
Council Member Travis asked that the increase amount be noted for the record.
Council Member Broussard Vickers read the increased amounts and commented that the
increase amounts to a few cents.
Vote: All in fayor. Motion carried unanimously.
Page 23 of 28
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2. ChemLawn Service Agreement
Mayor Swedberg asked ifit would be more appropriate for this contract to go out to bid.
He then commented that he would like the City to research whether ChemLawn is using
fertilizer containing phosphorous in the City.
Ms. Moore-Sykes noted the contract amount is the same as last year for weed control for
the parks and the City needs to control weeds to respect adjoining property owners.
Council Member Broussard Vickers suggested asking ChemLawn what chemicals are
used.
Ms. Moore-Sykes indicated that the League of Minnesota Cities is attempting to push
through legislation making it illegal to use phosphorous fertilizers in the state of
Minnesota.
Motion by Council Member Nelson. seconded by Council Member Capra to
approve the ChemLawn Service Agreement and directing Staff to advise
ChemLawn that phosphorous fertilizer is not to be used. Aves - 4. Nays - O.
Abstain - 1 (Mavor Swedberg).
3. Anoka Countv Residential Recvcling Agreement
Ms. Moore-Sykes indicated that this item was an annual housekeeping item to allow the
City to participate in the County's recycling grant program.
Council Member Nelson noted the recycling funds were used to provide the newsletter in
the past.
Motion by Council Member Nelson. seconded by Council Member Travis to
A{lprove the Anoka County Residential Recycling Agreement. All in favor. Motion
carried unanimously.
4. Lift Station #1 Upgrade
City Engineer Peterson indicated that Lift Station #1 is located near The Shores
development and is in need of upgrading before adding additional homes to the system.
Council Member Broussard Vickers asked if the money for the upgrade would come
from the sewer fund. City Engineer Peterson indicated that sewer funds would be used.
Motion by Council Member Broussard Vickers. seconded by Council Member
Nelson. to authorize the upgrade of Lift Station #1 and to order plans and
specifications. All in favor. Motion carried unanimously.
Page 24 of28
IX. CONSENT AGENDA
1. The City of Centerville January 10, 2002 through January 23, 2002 Expenditures.
2. Centennial Fire District Expenditures
3. Media Junction - EDC Business Directory
4. Park Construction Pay Estimate #3 - $53,459.40 (Pheasant Marsh)
Ms. Moore-Sykes requested permission to add the postage to mail out the EDC directory
to Item 3.
Council Member Broussard Vickers asked if there was money in the EDC budget for that
postage.
Council Member Capra indicated that EDC has enterprise funds to be used for the
postage.
Motion by Mayor Swedbef!1, seconded by Council Member Capra to approve the
Consent Agenda as amended. All in favor. Motion carried unanimously.
X. COMMITTEE REPORTS
Mayor Swedberg reported that the Police Department has asked the City for its priorities
for the coming year and asked each Council Member to bring a couple of ideas to the
next meeting. He also asked Ms. Moore-Sykes for her priorities for policing for the City.
Mayor Swedberg indicated the Police Commission is attempting to figure out how to
raise the Chief and Deputy Chief salaries to bring them more in line with the guideline
for the positions. He also indicated the Police Commission has asked to take the funds
out of the reserve funds but noted that the City would then be committed to continuing
with the increased salaries.
Mayor Swedberg noted the contract for street officers is up this year and will go into
negotiations for a new contract for 2003.
Council Member Nelson commented that the Chief provided his budget and she would
feel very strongly that there is no way to raise it.
Council Member Travis reported that the fire budget had come in $874.00 under budget
for the year.
Council Member Nelson reported the new EDC Business Directory is available in the
City Hall foyer.
Council Member Capra reported the cable commission is working on a contract with
AT&T Broadband.
Page 25 of28
Council Member Broussard Vickers reported that Planning and Zoning is working on
Ordinance #4 and asked if Staff had provided Committee Members with the ordinance
for review. Ms. Moore-Sykes indicated Staff was working on providing the infonnation
and she thinks it was sent out.
Kim Stephan confinned that the ordinance had been provided to the Committee.
Council Member Broussard Vickers reported she would be attending the Park and
Recreation meetings in 2002.
Mayor Swedberg asked Staff to find out whether the new towing company is an allowed
usage in the industrial park.
Council Member Capra asked Staff to research whether the Ordinance #4 change to allow
for the garage was posted in the paper. Ms. Moore-Sykes agreed to check into it and
report back.
Council Member Capra reported that she and Ms. Moore-Sykes had attended a MNDOT
meeting concerning access onto County Road 14. She then indicated that, as far as the
County is concerned, there should be no pedestrian access onto Main Street because their
priority is moving traffic as quickly as possible.
Council Member Nelson asked if TimeSaver would be providing the minutes directly to
Council as requested.
Ms. Moore-Sykes explained she had spoken to Carla Wirth, the owner of TimeSaver,
who had indicated that the contract requires that TimeSaver submit the minutes to a staff
member. She then noted that the minutes would be sent to her and she would forward
them to Council.
XI. ADMINISTRATOR'S REPORT
Ms. Moore-Sykes noted she would be attending an infonnational forum concerning the
affect of the governor's budget plan on local governments.
Ms. Moore-Sykes reported she had consulted a non-profit organization to detennine the
costs to provide computer and technological expertise for the City. She then noted that a
cost estimate would be provided and presented to Council.
Ms. Moore-Sykes indicated that govoffice.com would have the wehsite up and running
upon receipt of payment from the City.
Ms. Moore-Sykes reported that the majority of mediation services use falls under police
services.
Page 26 of 28
Ms. Moore-Sykes indicated there would be an Anoka County elected officials meeting at
Majestic Oaks on January 29, 2002, and asked those Council Members interested in
attending to notifY her as soon as possible.
Ms. Moore-Sykes indicated that the Tri-City meeting would be held on January 30, 2002
at the Lino Lakes City Hall and provided a copy of the agenda for review. She noted she
had also attached a copy of an article concerning the widening of Highway 8.
Ms. Moore-Sykes indicated the board of review meeting would be held in April of 2002.
Ms. Moore-Sykes provided a hiring update indicating that she has been considering
hiring someone who is experienced in the finance area but noted she is not sure whether
the budgeted salary for the secretarial position would cover that type of a position.
Council Member Nelson commented that she did not think it was a very good idea to
combine the clerk/treasurer position. She then commented that the person's salary would
need to be changed to reflect that she is no longer doing the treasurer's job because the
salary was increased when those duties were added to the position.
Ms. Moore-Sykes explained the City Clerk is responsible for a lot more than secretarial
service. She is responsible for the elections, public notifications and other very
specialized duties.
Council Member Capra suggested researching whether the clerk's salary is in line with a
typical clerk's salary. She then commented that she does not feel the City is getting the
best service by having those positions combined.
Ms. Moore-Sykes indicated Ms. Bender does both jobs but was at City Hall until after
6:00 p.m. again tonight to assist with getting ready for the meeting. She then commented
that there are more duties than can be accomplished in a work day.
Ms. Moore-Sykes noted she had mentioned codification in her Week in Review and
suggested talking to the League of Minnesota Cites to get some help. She then indicated
that Ms. Bender thought that this may have been done.
Council Member Broussard Vickers indicated she thought that $10,000 was approved to
have it done and noted there was a notebook with notes on wording suggestions that were
to be used in an attempt to keep costs down. She then asked that Staff look for that list
and figure out the priorities.
Ms. Moore-Sykes indicated that someone with legal expertise would need to review the
ordinances and determine whether they are necessary or need changes. She then
commented that Ordinance #4 is very complex.
Council Member Broussard Vickers indicated that the City had just finished revising
Ordinance #4 and had paid big money for it.
Page 27 of28
Ms. Moore-Sykes indicated she would research whether the City paid a consultant to
perform the service.
XII. ADJOURNMENT
Motion bv Council Member Nelson. seconded bv Council Member Canra to adiourn
the January 23.2002 City Council Meetinl! at 10:10 n.m. All in favor. Motion
carried unanimously.
Transcribed by:
Joan Lenzmeier, Recording Secretary
TimeSaver Off Site Secretarial, Inc.
Page 28 of 28
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S"NESTROO ROSENE ANDERLIK
~ Bonestroo
_ _ Rosene
~ Anderlik &
1\J 1 Associates
Engineers & Archilects
MEMORANDUM
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Kim Moore Sykes, Centerville Administrlltof
Tom Peterson. City Engineer rWP
CSAH 14 Waler Main Exlen~ion
Lakeland Hills to The Shores
OurFite 616-01.123
To:
From:
Subject:
Dale:
January 28. 2002
At the !ilnuary 23, 2002 Council Meeting, r wa._ directed to revi~e tile pl"llpo..ed a,se..ment
number> for the project. The following chart shows pall! and current a.,sessment options.
Column 1 is ri-tlm the original report. Column 2 is the revised report numbers, and Column 3 is
from Wedne;day night.s meeting. Column 4 resulted from a meeting I had with The Shores
representative outside the Council Chambers. I suggClltcd assigning The Shotlls 10 UnIts, Defoe
8 units, and the tllmaining residents 10 units. This increased Defoe's amount and decreased The
Shores, which ~eemed more equitable.
I ~ 3 4
Revtsed Report Council
Original Report (Option 3) Meetlna
Nov. 2002 Jan. 2002 JIIIL 13. 2002- Jan. 15 2002
The Shores $28,885 $47.250 $81, 135 $49,025
Defoe: Large 42,218 51.673 49,949 64.220
parcel and
Waterworks
Cltv 53,460 26.730 26,730 26,730
10 Residents Sl~ 6~S 3119 4.903
Total Project 5189.000 $189,000 $189.000
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MEMO
DATE:
February 7, 2002
TO:
Honorable Mayor and City Council
Kim Moore-Sykes, City Administrator ~
FROM:
RE:
Salary Comparisons with Similar Cities
I.........................................................................................
Per the request of Councihnember Nelson, below listed are the salaries as presented in the 2001 Stanton
Survey of comparable positions in similar-sized cities to Centerville. I looked at cities that had either a
comparable populations size or comparable number of employees.
CITY CLERK (Stanton)
Min Ouals: Varies
Tyt>ical Duties: Duties are a combination of clerical support, record-keeping, administrative detail, and
inter-function organizing. Personally performs or directs the performance of duties associated with voter
registration, election arrangements, minutes of council meetings, other official records, licenses, etc. as
required by law.
Average Salary Range: Group 7 -- $18.01/hour ($37,461) - $22.88/hour ($47,590); 6.6 years to
maximum
Average Salary at 50% to Max:: Group 7 -- $20.52 ($42,682)
Incumbent's Sa1arv 2002: $18.37 ($38,210) ~ e ~ .pCl-<1 ~ ~ $ 3':, 7 3l..'iSc
-----
Date of Hire: 12198
Incumbent's Oua1ifications: Available.
ACCOUNTING CLERK (Stanton)
Min. Ouals: One year of post high school training in accounting principles and 4+ years of general
accounting experience. Does NOT include college accounting majors.
I - -
Typical Duties: Stanton -- Top clerical-level position in Department. Responsible for one or more
important phases of the accounting-related records. May perform the most complicated details of general
accounting, balancing accounts and journalizing transactions where judgment must be used as to account
affected; taking trial balances, compiling financial statements and generating and reviewing computer
reports at regular intervals. Typically, much of work performed is by operation of a personal computer.
Trying to match the incumbent's typical duties with Stanton is difficult. She currently does AIR; AlP;
payroll; utilities billing; financial reporting; etc. Depending how the incumbent is viewed, most of the
work she performs is found in Stanton's Accounting Clerk 3 position.
She also performs some of the duties as listed in Stanton's Payroll Clerk position. Those duties,
according to Stanton, typically include: Ensures that the payroll is processed in a timely and accurate
manner, assuring accounting distnbution, governmental reporting/compliance, and the preparation of
necessary deductions. Updates payroll system by adding new employee and terminated employee
information, and salary, tax and voluntary deduction changes. Maintains vacation and sick leave records.
Coordinates and processes any irregular payments. Communicates with employees and supervisors on all
matters regarding payroll.
Average Salarv Range: Group 7 -- $14.27/hour ($29,682) - $18.36/hour ($38,189); 6.3 years to
maximum (Acct. 3)
Avera~e Salary at 50% to Max: Group 7 -- $16.99 ($35,339) (Acct. 3)
Incumbent's Salary 2002: $13.27 ($27,602)
Date of Hire: 7/2000
Incumbent's Oualifications: Not in file.
ACCOUNTANT 2 (Similar to City's Proposed Org. Chart City Treasurer position)
Min Quais: Bachelor's degree in Accounting, Finance, Business Administration or equivalent, plus 2 - 4
years' accounting experience OR equivalent. Intermediate-level professional accounting position (No
CPA requirement listed.)
Tvpical Duties: Performs accounting work with a minimum of supervision involving evaluation and
judgment on planning and carrying out assignments. May direct the work of accounting clerks.
Average Salary Range: Group 7 -- $14.28/hour ($29,702) - $20.43/hour ($42,494); 6.6 years to
maximum
Average Salary at 50% to Max: Group 7 -- $17.36 ($36,109)
2
FINANCE DIRECTORlAUDITORfIREASURER
Mill OuaIs: Bachelor's degree in Accounting, Business Administration, Public Administration or
equivalent and considerable finance/accounting experience including 2 years' supervisory experience OR
equivalent. This position is a top finance/accounting position. (No CPA requirement listed.)
Typical Duties: Performs high-level accounting duties in the maintenance and control of municipal or
county finance operations, including budget preparation, receipts and disbursements, insurance, payroll,
investments and the preparation of related financial reports.
Average Salarv Range: Group 7 -- $22.41/hour ($46,608) - $29.27/hour ($60,900); 4.6 years to
maximum
Average Salary at 50% to Max: Group 7 -- $27.18 ($56,544)
RECEPTIONIST/SECRETARY (Stanton Secretary B)
Mill Ouals: Two to four years of secretarial work experience
Tyvical Duties: Performs varied secretarial duties such as screening mail, handling telephone calls,
setting up files, and records and preparation of routine records. Requires only general supervision when
special projects are assigned. As required by the position, operates either work processing equipment or
personal computer utilizing one or more software packages to generate correspondence and other
documentation. May coordinate meetings and conferences, presentations and other administrative work.
Average Salary Range: Group 7 -- $12.46/hour ($25,917) - $15.76/hour ($32,772); 6.6 years to
maximum
Average Salary at 50% to Max: Group 7 -- $15.00 ($31,200)
Incumbent's Salary 2002: $12.46 ($25,917)
Date of Hire: 12/2001
Incumbent's Oualifications: Available.
* The City of Hugo is currently recruiting for a receptionist position. The salary range is being
advertised as $27,578 ($13.26/hour) - $35,914 ($17.27/hour).
OFFICE CLERK (proposed City Organizational Chart)
I would propose that we use the Stanton's Secretary B for this position as well.
3
PUBLIC WORKS DIRECTOR
MID Quals: Bachelor's degree in Civil Engineering, Business Administration, etc., and at least 6 - 8
years' Street, Highway, Utilities, Park, or Engineering experience, including two years of supervisory
experience QR equivalent.
Tvpical Duties: Responsible for the operations of multiple departments, such as Street, Highway,
Utilities, Park and Engineering, which often comprise Public Works.
Average Salary Ran[!e: Group 7 -- $22.37/hour ($46,524) - $28.21/hour ($58,668); 6.6 years to
maximum
Average Salary at 50% to Max: Group 7 -- $25.70 ($53,472)
Incumbent's Salary 2002: $31.88/hour ($66,312); Max. Salary Grp. 7: $34.52/hour ($71, 796)
Date of Hire: 4/94
Incumbent's Qualifications: Available.
PW WORKER (Stanton - Streets Maintenance Worker)
Min Quais: Semi-skilled position involving truck driving and operation of hand power tools and small
engine powered equipment. Some knowledge or experience in street maintenance related areas. Qften
requires 6 months experience with trucks, light equipment, and general maintenance. May require Class
A or Class B driver's license.
Tvpical Duties: Performs typically semi-skilled work in the maintenance and repair of streets, drainage
ways, traffic signs, and gravel roads. Specific duties may include plowing snow, applying salt and sand,
preparing streets for bituminous patching, compacting bituminous materials, installing traffic signs and
signals, cleaning storm sewers and waterways, and pouring and finishing concrete service materials, May
operate light equipment such as single axle trucks, sweepers, cement mixer, jackhannner, and paver.
May operate heavy equipment such as tandem axle dump trucks, backhoes, and graders.
Average Salarv Range: Group 7 -- $14.01/hour ($29,136) - $17.85/hour ($37,140); 6 years to maximum
Average Salary at 50% to Max: Group 7 -- $17.96 ($37,356)
Incumbent's Salarv 2002: $18.70/hour ($38,896)
Dates of Hire: 11199 and 2/01
Incumbent's Qualifications: Available.
4
BUILDING INSPECTOR
Min Ouals: Significant experience in building, plumbing, heating or electrical inspections experience
plus supervisory experience OR equivalent.
Tvpical Duties: Responsible for the administration ofthe jurisdiction's building codes and all permits
issued by the department. Interprets building codes for the jurisdiction and the public.
Average Salarv Ran~e: Group 7 -- $19.55/hour ($40,668) - $25.36/hour ($52, 752); 6 years to maximum
Average Salarv at 50% to Max: Group 7 -- $23.45 ($48,768)
Incumbent's Salarv 2002: $20.27/hour ($42,181)
Date of Hire: 7/95
Incumbent's Oualifications: Available.
5
February 10,2002
To: Council
City Administrator and Staff
Steve McDonald, Auditor
James Hoeft, City Attorney
From: Tim Swedberg, Mayor
RE: February 7 Meeting Summary and
Thoughts on Financial Management I Administration
The Council Workshop was called to order at 6:30 PM.
In attendance:
Council Member Linda Broussard-Vickers
Council Member Mari Nelson
Mayor Tim Swedberg
Auditor Steve McDonald, Abdo, Abdo, Eick, & Meyers
City Administrator Kim Moore-Sykes
City Clerk-Treasurer Teresa Bender
City Accounting Clerk Kris Sweeney
Centerville resident Cindy Hobscheid
Council Member Mary Capra joined the meeting at 7:50 PM
My thanks to everyone that attended the workshop on accounting procedures,
practices, and financial management at City Hall on February 7. The meeting occurred
because of the concerns I raised in my memo to Council and City Administrator dated
January 26, 2002 and the concerns expressed by Council Members over the past year.
I was stunned that the bank balances were never reconciled each month and left to the
auditor~to fix at the end ofthe year. I could never have imagined that month-end
closings - the basic step for accurate accounting -- were not done and had not been
done for a lengthy period of time.
I wanted to hear the professional opinion of Auditor Steve McDonald concerning what
he viewed as the problems and I wanted to hear the perspective of staff about
accounting issues.
February 7, 2002 Workshop Notes
I began the workshop with an explanation of my total frustration with the inaccuracies in
the accounts of the City. Council Member Nelson also echoed her frustrations. In my
opinion, account errors, timeliness of reports, or delays in fulfilling requests for
information are long-standing. Quality control and oversight are weak at best and
nonexistent more often than not.
Issues Identified
The following issues were identified at the workshop:
1. The accounting computers are not linked together and only one person can operate
on an accounting computer at a time.
2. Banyan software is used by the City and is recommended by Steve McDonald. The
software does crash sometimes and backups of the system take over 45 minutes.
3. Steve McDonald stresses the number one error in our accounting procedure is the
failure to reconcile bank statements each month and make correcting journal entries.
4. Steve McDonald stated a monthly checklist can be provided to Council and the City
Administrator for oversight and quality control.
5. Proof of bank and investment reconciliation is essential each month.
6. Monthly reports to Council are essential and a quarterly report with narrative should
be presented 30 days after the end of a quarter. These reports should be
standardized without additional handling to place in a spreadsheet.
7. While our Chart of Accounts is standardized to the State of Minnesota system, the
sub accounts are numerous and confusing both to staff and some Council Members.
8. Inactive, invalid, or deficit accounts need to be eliminated.
9. The Auditor recommends a reduction in the number of investment accounts.
10. Council Member Broussard-Vickers raised a concern over administrative personnel
workloads in comparison with similar communities.
No decisions were made.
The workshop was adjourned at 8:02 PM.
Desired Future Condition
Council is the steward of the public treasury. We can not delegate fiduciary
responsibility. The purpose of the accounting system controls and reports is to provide
timely and accurate information that can be trusted to:
1. Assist in making critical policy decisions and budget priorities
2. Track and display the performance of budgeted accounts
3. Provide flexible reports to answer management questions and display trends
4. Provide residents with a clear, accurate picture of what their money is spent on, by
whom, and when.
Furthermore, the accounting system and procedures should segregate duties and other
procedures that lead to a clean, unqualified audit opinion by an independent auditor
every year.
Review of 2001 Minutes
After the meeting, I thought about the issue a lot. I re-read the Council minutes for 2001
related to financial management. The first mention of accounting procedures is dated
March 14, 2001 when I asked to pull the City expenditures because the columns in the
accounting report did accurately sum. In addition, accounting issues and concerns
were raised in April and May culminating in a visit by Auditor Steve McDonald of Abdo,
Abdo, Eick, and Meyers on June 13 as he presented the 2000 audit to Council. At that
time, Council Member Nelson asked "whether the discrepancies related to year-end
adjustments were due to not doing monthly bank reconciliation's.' The answer was
inconclusive. Issues about accounting and budgeting have continued to surface in
Council Meetings during the remainder of 2001 until the present time.
Accounting issues have been voiced to both Mr. March and Ms. Moore-Sykes on
numerous occasions (as documented in the minutes). When Ms. Moore-Sykes
interviewed for the position of Administrator, she was fully informed about the
accounting issues and has been aware on a daily basis since October.
Clerk-Treasurer Authority
The League of Minnesota Cities in a Research Memo for City Officials (369.3 dated
August 2000, Page 17 referencing Minn. Stat. 412.02; .591, subd.3; .551) states under
item 4 Other Duties Delegated To or From Clerks; SubdIvision c. Treasurer's
duties;
"The council can combine the offices of clerk and treasurer into a combined
clerk-treasurer position. This is done by ordinance. If done in a standard plan
city (where both the clerk and treasurer are elected), the ordinance must be
adopted at least 60 days before the city's next general election. The ordinance
can't take effect until after the expiration of the treasurer's term or when an
earlier vacancy occurs."
. Does the City have the authority to combine the Clerk-Treasurer positions by a
motion from Council?
. Did Council approve an ordinance to create a Clerk-Treasurer position?
. Mr. Hoeft: Would you please review and and provide an opinion on the
questions and issues raised above at the February 13 meeting.
Paying City Claims
In the League of Minnesota Cities Research Memo for City Officials, 215c, dated August
2000, Procedures for Paying City Claims Highlights beginning on page 5 and ending
on page 7 are quoted in the following:
1. What is a claim?
A claim is basically a bill to the city. When a city owes money to a particular
person or business, that person or business is said to have a claim against the
city depository.
.
~
Paying City Claims (continued)
2. What procedures must a city follow to pay a claim?
Generally, the following must be done in order for a claim to be paid:
. The council authorizes that the claim be paid
. An order for the amount of the claim is signed by the clerk and the mayor.
. The order is presented to the treasurer.
. The treasurer signs the order and issues it to the claimant as an order check.
. The order check can be deposited or cashed by the claimant.
3. Who signs checks?
Generally, the mayor, clerk, and treasurer will all sign the checks. When the
claimant deposits or cashes the check, it must be endorsed with his or her
signature. This endorsement must acknowledge a statement that the claim is a
correct claim and not already been paid.
4. Must the council approve the expenditures in advance?
Although there are exceptions, generally the city council must approve all
expenditures before they can be paid. Claims for goods and services must
(emphasis-italics not added) have prior council approval before being paid.
5. What expenditures may be made without prior council approval?
"The following types of claims do not (emphasis-italics not added) need council
approval before they are paid:
. Judgements.
. Principal or interest on obligations where the exact amounts have been
previously fixed by contract.
. Rent.
. Other fixed charges determined under a contract which the council has
previously authorized.
. Wages that have been previously set by the councilor state law.
6. Can the Council delegate authority to pay bills?
A city council may designate authority to pay certain claims to a city
administrative official. In order to delegate this authority, the council must
establish certain procedures that ensure review of the officer's actions.
The City manager in a Plan-B city has the authority to make contracts for
purchases that do not exceed $15,000. The city council can set a lower limit by
passing a resolution.
7. Are rubber stamp signatures allowed?
A rubber stamp or facsimile signature of a city official may be used if this type of
signature has been approved by the city council. This approval is typically done
by the council in passing a resolution.
. ' .
Paying City Claims (continued)
8. Who controls department funds?
City councils control the funds of all city departments unless there is a law that
provides otherwise. This means that the council must approve all purchases
made for police, fire, pUblic works, or other similar departments.
9. Must cities pay bills within a certain period of time?
Cities are required to make a prompt payment of their bills. Generally, if a city
has regularly scheduled meetings at least once a month, it must pay within 35
days of receipt of the bill. If a city does not have regularly scheduled meetings at
least once a month, it must pay interest on the late payment.
This interest requirement does not apply if a city disputes the bill in good faith.
10. Can cities have credit cards?
This issue is still rather uncertain. There is no specific authority for cities to use
credit cards. But the 2000 legislature gave this authority to counties. Cities that
wish to use credit cards should check with their city attorneys.
Summary
. Financial administration has been a topic of concern for at least a year,
but the practices and procedures in place have a long history.
. I believe Council, Staff, and citizens would welcome procedures and
policies that clarify expectations and create a credible financial
management system.
. It is clear from reading the League of Minnesota research memos that
not only does the City of Centerville fall short in procedure, but also the
required personnel to comply with state law and the recommendations of
the League of Minnesota Cities.
At our next Council Meeting on Wednesday, February 13, 2002, I trust all
Members and Staff will be prepared to discuss on the agenda:
New Business Item 1 -- Financial Reporting Recommendations.
Hugo
(429-6676 Marianne)
. 6,500 Population
. $ 2,029,369. 2002 Budget
City Admin. Community Development Director 2 - Bldg Inspector
Public Works Director
City Clerk Public Works Worker
Finance Director (Employee 13 yrs longevity, to rehire min.
requirement: Degree in accountinglfinance
with 4 years municipal experience. Salary-
$50,000.)
PT (30 hrs wk) Finance Clerk
Receptionist - Bldg Dept.
we Township (429-5827 Bill Shorts)
. 12,000 Current Population (11,400 census)
. $ 2,258,000. 2002 Budget
City Admin. (Title ClerkiTreasurer)
Deputy Clerk
Finance Officer (Min. Requirement: Degree in accounting
with 5 years public finance experience -
Salary $62,400)
Accounting Clerk
(3f4 time) Administrative Secretary
Paralegal
Planner
Public Works Coordinator
Public Works Lead Mechanic
6 - Public Works Laborers
Uno lakes (982-2400 Linda Waite Smith)
. 17,500 Current Population (16,791 census)
. $ 6,750,000. 2002 Budget
City Admin. EOG Director Bldg Maint.
Director of Admin. EDC Assistant 3 - Public Works Str Maint.
City Clerk City Planner 3 - Utilities
Assoc. Planner Mechanic
Admin. Secretary Environ. Specialist Public Works Supervisor
Community Dav Specialist 3 - Park Ma;nt.
Recreation Secretary Public Service Director Park Maint. Supervisor
Public Service Office Mgr
Recreation Supervisor Police Chief
Finance Director Program Supervisor 4 - Sergeants
Accountant Recreation Secretary 14 - Officers
AlP Clerk & Payroll Investigator
(2/3 time) Senior Coordinator 2 (1/2 time) CSO's
Utility Billing/Networking Clerk Police Office Mgr.
2 - Police Clerks
Date:
Memo To:
From:
February 8, 2002
Honorable Mayor and Council Members
Council Member Mary Capra
Re:
Staffing/Financial reporting needs
I would like to first apologize for my coming late to the meeting last night. I would like to
express my concerns and suggestions to you prior to our next council meeting in an effort
to save time. I would like to state first of alii am not in favor of eliminating staff, but
restructuring our staff.
You will find attached the following:
. Steve McDonald's email to Ms. Moore-Sykes forwarded to council on 1/29/02.
. GASB - Summaries/Status Preface and Summary of Statement No. 34.
Prior to the meeting last night I had emailed Ms. Moore-Sykes my suggestions in
regarding to resolving issues brought forth concerning the city's finances and staffing
needs. They are as follows:
. We need a full time accountant with a bachelor's degree and a minimum of two to four years'
experience.
. I support having two separate positions within the ClerklTreasurer position.
. This persons salary will be more than what we have budgeted under administration for the new
position.
. I would suggest using the salary budgeted for an additional publiC works staff person in combination
with the budgeted salary for additional administration staff to have a salary competitive enough
to obtain the person we need.
I don't believe even with additional training we can expect our ClerklTreasurer to perform
two positions. We need in my mind to separate these positions. We have new financial
reporting standards GASB we will have to comply with by June of 2003. In my opinion we
will not be prepared for this if we don't make changes now.
In 1994 the city had to look closely at its Public Works and Building Inspections
department. That council restructured what the city's needs where at that time and
looked into the future. I personally believe the City of Centerville has one of the best
managed and functioning public works departments within the Quad community. It is time
for this council to do the same regarding the needs of the City's financial management.
Our responsibility is to the taxpayers to prOVide them with accurate and responsible
management of their tax dollars. Based on the T1F and Deferred Compensation Audit,
Festival Fund and the email received from Mr. McDonald I personally believe we need to
reevaluate and make changes.
Thank you for your time and consideration of my opinions.
.
.,
From: McDonald, Steve [smcdonald@aemcpas.com]
Sent: Tuesday, January 29, 2002 7:45 AM
To: 'KSYKES@CENTERVILLEMN.COM'
Subject: memo from the mayor
Hi Kim,
I read through the 1/26/02 memo from the mayor and I do agree with a lot of
his observations. Over the past 3-4 years, Centervil1e has hired us each year to
reconcile the entire year of bank reconciliation's at the time we are doing
the audit. Each time we have made it clear that this is a very important
task and we received assurances from the previous administrator and the accountant that
it would be fixed and they understood how important it was. We also reported to council
our problem with accurate coding and the number of
journal entries required to adjust the books at year-end. When presented at
the council meeting this was framed in the context that these kind of issues
take away from the relevance of internal information. This year, during
prelim, we asked again and found the bank reconciliations still weren't
done, so that along with the deferred comp issue were the main reasons we
met in early January. There were errors fixed each time that alone weren't a
big deal but in total reduce the integrity ofthe system and may have
directly caused some of the mayor's questions.
Solutions: First, One of the first problems that I would fix is the
computer network. We observed Theresa working between two computers because
they were not networked properly. This takes away a lot of efficiencies and
is the reason to use a networked system of computers. I also sat at your
offices for 45 minutes while Theresa and her assistant tried to get a backup
of your finance system data on a CD. I would question if timely backups of
finance data are kept in a secure location. I believe your Banyon finance
system is fine and don't see a reason to change. We have a lot of hands on
experience with this system and several others and it is not worth the time
or the money to look elsewhere.
Second, a complete bank reconciliation and monthly close process should be done
consistently. If these were done timely (within 2 weeks of month end) it would go a long
way to fix errors before they were required to go public. The process for completion
would be the use of a checklist to indicate what has been done and would address key
things like account coding. The checklist would also provide you with some proofthat
things are being done correctly. I don't know how much finance is in your background
but most administrators I know avoid oversight of detail accounting transactions like the
plague. I think it makes it easier if you can oversee the details with a checklist and look at
the big picture through reports. We can provide more detail direction on establishing
procedures and creating the checklist.
Third, this may come before 2nd. Sometimes the Clerk job and the
Treasurer job doesn't match very well. This could be addressed with more
documented procedures and the training other available staff. An accounting policy
manual would be a good training tool. It doesn't need to be elaborate but
should address the basics that come up each day. It could include a current
chart of accounts and a description of each fund and cash receipt,
disbursement, petty cash, manual checks, reporting, reconciling, investing
and utility billing procedures. I think some of the basics are being missed
in day to day processing because of Teresa trying to do two jobs.
Fourth, reporting. You have a council that wants frequent reports. Other councils I know
don't. Good reporting will be a product of doing the
first three items well. I would be happy to come to a worksession to discuss
what is offered through the system and the council's reporting needs. We
can layout what is easy to create on a monthly basis, if it meets what they're looking for
and then how we assure that it is right.
I know these answers are fairly simplistic and there is a lot more detail
underneath each but it is a starting point. We have been engaged by two of
our clients to assist in writing accounting procedures this year and that may
be a consideration by council. We know your accounting system well enough
that it would be a logical fit. The bottom line is that the Mayor is not too
far off base with most ofhis points and there are weaknesses that need
correction. I will be glad to help with anything needed.
Steve McDonald
Abdo, Eick and Meyers, LLP
7241 Ohms Lane, Suite #200
Edina, MN 55439
p (952)835-9090
f(952)835-3261
.5wnmary of Statement No 34 Page 1 of 8
~., G$v.f"~.$t.l AJ,l~Q~$t~IiI' $lltnQ(mi:$ lQllul
Summaries I Status
Preface and Summary of Statement No. 34
Basic Financial Statements-and Management's
Discussion and Analysis-for State and Local
Govemments
(Issued 6/99)
Preface
This Statement establishes new financial reporting requirements for
state and local governments throughout the United States. When
implemented, it will create new information and will restructure much
of the information that governments have presented in the past. We
developed these new requirements to make annual reports more
comprehensive and easier to understand and use.
The GASB's first concepts Statemen~ . issued in 1987 after
extensive due process, identifies what we believe are the most
important objectives of financial reporting by govemments. Some of
those objectives reaffirm the importance of information that
governments already include in their annual reports. Other
objectives point to a need for new information. For this reason, this
Statement requires govemments to retain some of the information
they currently report, but also requires them to reach beyond the
familiar to new and different information. This Statement will result in
reports that accomplish many of the objectives we emphasized in
that concepts Statement.
'GASB Concept. Statement No.1. Objoclives of Financial Repelling.
Retaining the Familiar
Annual reports currently provide information about funds. Most
funds are established by governing bodies (such as state
legiSlatures, city councils, or school boards) to show restrictions on
the planned use of resources or to measure, in the short term, the
revenues and expenditures arising from certain activities. Concepts
Statement 1 noted that annual reports should allow users to assess
a governmenfs accountability by assisting them in determining
compliance with finance-related laws, rules, and regulations. For this
reason and others, this Statement requires governments to continue
to present financial statements that proVide information about funds.
The focus of these statements has been sharpened, however, by
requiring governments to report information about their most
important, or "major," funds, including a government's general fund.
In current annual reports, fund information is reported in the
aggregate by fund type, which often makes it difficult for users to
assess accountability.
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~ummary of Statement No 34
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Fund statements also will continue to measure and report the
"operating results" of many funds by measuring cash on hand and
other assets that can easily be converted to cash. These statements
show the performance-in the short term--of individual funds using
the same measures that many governments use when financing
their current operations. For example, if a government issues flfteen-
year debt to build a school, ~ does not collect taxes in the first year
sufficient to repay the entire debt; it levies and collects what is
needed to rnake that year's required payments. On the other hand,
when governments charge a fee to users for services-as is done
for most water or electric utilities-fund information will continue to
be based on accrual accounting (discussed below) so that all costs
of providing services are measured.
Showing budgetary compliance is an important component of
government's accountability. Many citizens-regardless of their
profession-participate in the process of establishing the original
annual operating budgets of state and local govemments.
Governments will be required to continue to provide budgetary
comparison information in their annual reports. An important
change, however, is the requirement to add the govemment's
original budget to that comparison. Many governments revise their
original budgets over the course of the year for a variety of reasons.
Requiring governments to report their original budget in addition to
their revised budget adds a new analytical dimension and increases
the usefulness of the budgetary comparison. Budgetary changes are
not, by their nature, undesirable. However, we believe that the
information will be important-in the interest of accountability-to
those who are aware of, and perhaps made decisions based on, the
original budget. It will also allow users to assess the government's
ability to estimate and manage its general resources.
Bringing in New Information
The financial managers of governments are knowledgeable about
the transactions, events, and conditions that are reflected in the
government's financial report and of the fiscal policies that govern its
operations. For the first time, those financial managers will be asked
to share their insights in a required management's discussion and
analysis (referred to as MD&A) by giving readers an objective and
easily readable analysis of the government's financial performance
for the year. This analysis should provide users with the information
they need to help them assess whether the government's financial
position has improved or deteriorated as a result of the year's
operations.
Financial managers also will be in a better position to provide this
analysis because for the first time the annual report will also include
new government-wide financial statements, prepared using accrual
accounting for all of the government's activities. Most governmental
utilities and private-sector companies use accrual accounting. It
measures not just current assets and liabilities but also long-term
assets and liabilities (such as capital assets, including infrastructure,
and general obligation debt). It also reports all revenues and all
costs of providing services each year, not just those received or paid
in the current year or soon after year-end.
These government-wide financial statements will help users:
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~ummary of Statement No 34
Page 3 of8
. Assess the finances of the governrnent in its entirety,
including the yea~s operating results
. Determine whether the government's overall financial position
improved or deteriorated
. Evaluate whether the government's current-year revenues
were sufficient to pay for current-year services
. See the cost of providing services to its citilenry
. See how the government finances its programs-through
user fees and other program revenues versus general tax
revenues
. Understand the extent to which the government has invested
in capital assets, inclUding roads, bridges, and other
infrastructure assets
. Make beller comparisons between governments.
In short, the new annual reports should give government officials a
new and more comprehensive way to demonstrate their stewardship
in the long term in addition to the way they currently demonstrate
their stewardship in the short term and through the budgetary
process.
.. *
The GASB expresses its thanks to the thousands of preparers,
auditors, academics, and users of governmental financial
statements who have participated during the past decade in the
research, consideration, and deliberations that have preceded the
publication of this Statement. We especially appreciate the input of
those who participated by becoming members of our various task
forces, which began work on this and related projects as early as
1985.
The GASB is responsible for developing standards of state and local
governmental accounting and financial reporting that will (a) result in
useful information for users of financial reports and (b) guide and
educate the public, including issuers, auditors, and users of those
financial reports. We have an open decision-making process that
encourages broad public participation.
Summary
This Statement establishes financial reporting standards for state
and local governments, including states, cities, towns, villages, and
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~ummary of Statement No 34
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special-purpose governments such as school districts and public
utilities. It establishes that the basic financial statements and
required supplementary information (RSI) for general purpose
governments should consist of:
. Management's discussion and analysis (MD&A). MD&A
should introduce the basic financial statements and provide
an analytical overview of the government's financial activities.
Although it is RSI, governments are required to present
MD&A before the basic financial statements.
. Basic financial statements. The basic financial statements
should include:
. Government-wide financial statements, consisting of a
statement of net assets and a statement of activities.
Prepared using the economic resources measurement
focus and the accrual basis of accounting, these
statements should report all of the assets, liabilities,
revenues, expenses, and gains and losses of the
government. Each statement should distinguish
between the govemmental and business-type activities
of the primary govemment and between the total
primary government and its discretely presented
component units by reporting each in separate
columns. Fiduciary activities, whose resources are not
available to finance the government's programs,
should be excluded from the government-wide
statements.
. Fund financial statements consist of a series of
statements that focus on information about the
government's major governmental and enterprise
funds, including its blended component units. Fund
financial statements also should report information
about a govemment's fiduciary funds and component
units that are fiduciary in nature. Governmental fund
financial statements (including financial data for the
general fund and speCial revenue, capital projects,
debt service, and permanent funds) should be
prepared using the current financial resources
measurement focus and the modified accrual basis of
accounting. Proprietary fund financial statements
(including financial data for enterprise and intemal
service funds) and fiduciary fund financial statements
(including financial data for fiduciary funds and similar
component units) should be prepared using the
economic resources measurement focus and the
accrual basis of accounting.
. Notes to the financial statements consist of notes that
provide information that is essential to a user's
understanding of the basic financial statements.
. Required supplementary information (RSI). In addition to
MD&A, this Statement requires budgetary comparison
schedules to be presented as RSI along with other types of
data as required by previous GASS pronouncements. This
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~ummary of Statement No 34
Page 5 of8
Statement also requires RSI for governments that use the
modified approach for reporting infrastructure assets.
Special-purpose governments that are engaged in only
governmental activities (such as some library districts) or that are
engaged in both governmental and business-type activities (such as
some school districts) generally should be reported in the same
manner as general purpose governments. Special-purpose
governments engaged only in business-type activities (such as
utilities) should present the financial statements required for
enterprise funds, including MO&A and other RSI.
Important Aspects of MD&A
MD&A should provide an objective and easily readable analysis of
the governmenfs financial activities based on currently known facts,
decisions, or conditions. MO&A should include comparisons of the
current year to the prior year based on the government-wide
information. It should provide an analysis of the govemmenfs
overall financial pos~ion and results of operations to assist users in
assessing whether that financial position has improved or
deteriorated as a result of the year's activities. In addition, it should
provide an analysis of significant changes that occur in funds and
significant budget variances. It should also describe capital asset
and long-term debt activity during the year. MO&A should conclude
with a description of currently known facts, decisions, or conditions
that are expected to have a significant effect on financial position or
results of operations.
Important Aspects of the Government-wide Financial
statements
Governments should report all capital assets, including
infrastructure assets, in the government-wide statement of net
assets and generally should report depreciation expense in the
statement of activities. Infrastructure assets that are part of a
network or subsystem of a network are not required to be
depreciated as long as the government manages those assets using
an asset management system that has certain characteristics and
the government can document that the assets are being preserved
approximately at (or above) a condition level established and
disclosed by the government.
The net assets of a government should be reported in three
categories-invested in capital assets net of related debt, restricted,
and unrestricted. This Statement provides a definition of the term
restricted. Permanent endowments or permanent fund principal
amounts included in restricted net assets should be displayed in two
additional components-expendable and nonexpendable.
The government-wide statement of activities should be presented in
a format that reports expenses reduced by program revenues,
resulting in a measurement of "net (expense) revenue" for each of
the govemmenfs functions. Program expenses should include all
direct expenses. General revenues, such as taxes, and special and
extraordinary items should be reported separately, ultimately
arriving at the change in net assets for the period. Special items are
significant transactions or other events that are either unusual or
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infrequent and are within the control of management.
Important Aspects of the Fund Financial Statements
To report additional and detailed information about the primary
government, separate fund financial statements should be
presented for governmental and proprietary funds. Required
governmental fund statements are a balance sheet and a statement
of revenues, expenditures, and changes in fund balances. Required
proprietary fund statements are a statement of net assets; a
statement of revenues, expenses, and changes in fund net assets;
and a statement of cash flows. To allow users to assess the
relationship between fund and govemment-wide financial
statements, governments should present a summary reconciliation
to the government-wide financial statements at the bottom of the
fund financial statements or in an accompanying schedule.
Each of the fund statements should report separate columns for the
general fund and for other major governmental and enterprise funds.
Major funds are funds whose revenues, expenditures/expenses,
assets, or liabilities (excluding extraordinary items) are at least 10
percent of corresponding totals for all governmental or enterprise
funds and at least 5 percent of the aggregate amount for all
governmental and enterprise funds. Any other fund may be reported
as a major fund if the government's officials believe that fund is
particularly important to financial statement users. Nonmajor funds
should be reported In the aggregate In a separate column. Internal
service funds also should be reported in the aggregate in a separate
column on the proprietary fund statements.
Fund balances for governmental funds should be segregated into
reserved and unreserved categories. Proprietary fund net assets
should be reported in the same categories required for the
government-wide financial statements. Proprietary fund statements
of net assets should distinguish between current and noncurrent
assets and liabilities and should display restricted assets.
Proprietary fund statements of revenues, expenses, and changes in
fund net assets should distinguish between operating and
nonoperating revenues and expenses. These statements should
also report capital contributions, contributions to permanent and
term endowments, special and extraordinary items, and transfers
separately at the bottom of the statement to arrive at the all-inclusive
change In fund net assets. Cash flows statements should be
prepared using the direct method.
Separate fiduciary fund statements (including component units that
are fiduciary in nature) also should be presented as part of the fund
financial statements. Fiduciary funds should be used to report
assets that are held in a trustee or agency capacity for others and
that cannot be used to support the government's own programs.
Required fiduciary fund statements are a statement of fiduciary net
assets and a statement of changes in fiduciary net assets.
Interfund activity includes interfund loans, interfund services
provided and used, and Interfund transfers. This activity should be
reported separately in the fund financial statements and generally
should be eliminated in the aggregated government-wide financial
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statements.
Required Supplementary /nfonnation
To demons/rate whether resources were obtained and used in
accordance with the government's legally adopted budget, RSI
should include budgetary comparison schedules for the general
fund and for each major special revenue fund that has a legally
adopted annual budget. The budgetary comparison schedules
should present both (a) the original and (b) the final appropriated
budgets for the reporting period as well as (c) actual inflows,
outflows, and balances, stated on the government's budgetary
basis. This Statement also requires RSI for govemments that use
the modified approach for reporting infrastructure assets.
Effective Date and Transition
The requirements of this Statement are effective in three phases
based on a government's total annual revenues in the first fiscal
year ending after June 15, 1999. Governments with total annual
revenues (excluding ex1raordinary items) of $1 00 million or more
(phase 1) should apply this Statement for periods beginning after
June 15, 2001. Governments with at least $10 million but less than
$100 million in revenues (phase 2) should apply this Statement for
periods beginning after June 15, 2002. Governments with less than
$10 million in revenues (phase 3) should apply this Statement for
periods beginning after June 15, 2003. Earlier application is
encouraged. Governments that elect early implementation of this
Statement for periods beginning before June 15, 2000, should also
implement GASB Statement No. 33, Accounting and Financial
Reporting for Nonexchange Transactions, at the same time. If a
primary government chooses early implementation of this
Statement, all of its component units also should implement this
standard early to provide the financial information required for the
government-wide financial statements.
Prospective reporting of general infrastructure assets is required at
the effective dates of this Statement. Retroactive reporting of all
major general governmental infrastructure assets is encouraged at
that date. For phase 1 and phase 2 governments, retroactive
reporting is required four years after the effective date on the basic
prOVisions for all major general infrastructure assets that were
acquired or significantly reconstructed, or that received significant
improvements, in fiscal years ending after June 30, 1980. Phase 3
governments are encouraged to report infrastructure retroactively,
but may elect to report general infrastructure prospectively only.
Components of This Statement
This Statement consists of several components. The detailed
authoritative standards established by this Statement are presented
in paragraphs 3 through 166. Appendix C provides nonauthoritative
illustrations of MD&A; the basic financial statements required for a
variety of types of governments, such as towns, school districts, fire
districts, and utilities; notes to those financial statements required by
this Statement; and RSI other than MD&A. The reasons for the
Board's conclusions on the major issues are discussed in the Basis
for Conclusions (Appendix B). Appendix 0 summarizes how the new
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standards would be incorporated into the GASB's June 30, 1999,
Codification of Governmental Accounting and Financial Repor/ing
Standards.
Unless otherwise specified, pronouncements of the GASB apply to
financial reports of all state and local governmental entities,
including general purpose governments, public benefit corporations
and authorities, public employee retirement systems, utilities,
hospitals and other healthcare providers, and colleges and
universities. Paragraphs 2 and 3 discuss the applicability of this
Statement.
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Date:
Memo To:
From:
Re:
February 8,2002
Honorable Mayor and Council Members
Council Member Mary Capra
Staffing/Financial reporting needs
I would like to first apologize for my coming late to the meeting last night. I would like to
express my concerns and suggestions to you prior to our next council meeting in an effort
to save time. I would like to state first of aliI am not in favor of eliminating staff, but
restructuring our staff.
You will find attached the following:
. Steve McDonald's email to Ms. Moore-Sykes forwarded to council on 1/29/02.
. GASB - Summaries/Status Preface and Summary of Statement No. 34.
Prior to the meeting last night I had emailed Ms. Moore-Sykes my suggestions in
regarding to resolving issues brought forth concerning the city's finances and staffing
needs. They are as follows:
. We need a full time accountant with a bachelor's degree and a minimum of two to four years'
experience.
. I support having two separate positions within the ClerklTreasurer position.
. This persons salary will be more than what we have budgeted under administration for the new
position.
. I would suggest using the salary budgeted for an additional public works staff person in combination
with the budgeted salary for additional administration staff to have a salary competitive enough
to obtain the person we need.
I don't believe even with additional training we can expect our ClerklTreasurer to perform
two positions. We need in my mind to separate these positions. We have new financial
reporting standards GASB we will have to comply with by June of 2003. In my opinion we
will not be prepared for this if we don't make changes now.
In 1994 the city had to look closely at its Public Works and Building Inspections
department. That council restructured what the city's needs where at that time and
looked into the future. I personally believe the City of Centerville has one of the best
managed and functioning public works departments within the Quad community. It is time
for this council to do the same regarding the needs of the City's financial management.
Our responsibility is to the taxpayers to provide them with accurate and responsible
management of their tax dollars. Based on the TIF and Deferred Compensation Audit,
Festival Fund and the email received from Mr. McDonald I personally believe we need to
reevaluate and make changes.
Thank you for your time and consideration of my opinions.
~
From: McDonald, Steve [smcdonald@aemcpas.com]
Sent: Tuesday, January 29,2002 7:45 AM
To: 'KSYKES@CENTERVILLEMN.COM'
Subject: memo from the mayor
Hi Kim,
I read through the 1/26/02 memo from the mayor and I do agree with a lot of
his observations. Over the past 3-4 years, Centerville has hired us each year to
reconcile the entire year ofbank reconciliation's at the time we are doing
the audit. Each time we have made it clear that this is a very important
task and we received assurances from the previous administrator and the accountant that
it would be fixed and they understood how important it was. We also reported to council
our problem with accurate coding and the number of
journal entries required to adjust the books at year-end. When presented at
the council meeting this was framed in the context that these kind of issues
take away from the relevance of internal information. This year, during
prelim, we asked again and found the bank reconciliations still weren't
done, so that along with the deferred cornp issue were the main reasons we
met in early January. There were errors fixed each time that alone weren't a
big deal but in total reduce the integrity of the system and may have
directly caused some ofthe mayor's questions.
Solutions: First, One of the first problems that I would fix is the
computer network. We observed Theresa working between two computers because
they were not networked properly. This takes away a lot of efficiencies and
is the reason to use a networked system of computers. I also sat at your
offices for 45 minutes while Theresa and her assistant tried to get a backup
of your finance system data on a CD. I would question if timely backups of
finance data are kept in a secure location. I believe your Banyon finance
system is fine and don't see a reason to change. We have a lot of hands on
experience with this system and several others and it is not worth the time
or the money to look elsewhere.
Second, a complete bank reconciliation and montWy close process should be done
consistently. If these were done timely (within 2 weeks of month end) it would go a long
way to fix errors before they were required to go public. The process for completion
would be the use of a checklist to indicate what has been done and would address key
things like account coding. The checklist would also provide you with some proof that
things are being done correctly. I don't know how much finance is in your background
but most administrators I know avoid oversight of detail accounting transactions like the
plague. I think it makes it easier if you can oversee the details with a checklist and look at
the big picture through reports. We can provide more detail direction on establishing
procedures and creating the checklist.
Third, this may come before 2nd. Sometimes the Clerk job and the
Treasurer job doesn't match very well. This could be addressed with more
docwnented procedures and the training other available staff. An accounting policy
manual would be a good training tool. It doesn't need to be elaborate but
should address the basics that corne up each day. It could include a current
chart of accounts and a description of each fund and cash receipt,
disbursement, petty cash, manual checks, reporting, reconciling, investing
and utility billing procedures. I think some of the basics are being missed
in day to day processing because of Teresa trying to do two jobs.
Fourth, reporting. You have a council that wants frequent reports. Other councils I know
don't. Good reporting will be a product of doing the
first three items well. I would be happy to come to a worksession to discuss
what is offered through the system and the council's reporting needs. We
can layout what is easy to create on a monthly basis, if it meets what they're looking for
and then how we assure that it is right.
I know these answers are fairly simplistic and there is a lot more detail
underneath each but it is a starting point. We have been engaged by two of
our clients to assist in writing accounting procedures this year and that may
be a consideration by council. We know your accounting system well enough
that it would be a logical fit. The bottom line is that the Mayor is not too
fur offbase with most ofhis points and there are weaknesses that need
correction. I will be glad to help with anything needed.
Steve McDonald
Abdo, Eick and Meyers, LLP
7241 Ohms Lane, Suite #200
Edina, MN 55439
P (952)835-9090
f(952)835-3261
Summary of Statement No 34
Page 1 of8
,
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Summaries I Status
Preface and Summary of Statement No. 34
Basic Financial Statements-and Management's
Discussion and Analysis-for State and Local
Governments
(Issued 6/99)
Preface
This Statement establishes new financial reporting requirements for
state and local governments throughout the United States. When
implemented, it will create new information and will restructure much
of the information that governments have presented in the past We
developed these new requirements 10 make annual reports more
comprehensive and easier to understand and use.
The GASS's first concepts Statement,' issued in 1987 after
extensive due process, identifies what we believe are the most
important objectives of financial reporting by governments. Some of
those objectives reaffirm the importance of information that
governments already include in their annual reports. Other
objectives point to a need for new information. For this reason, this
Statement requires governments 10 retain some of the information
they currenlly report, but also requires them to reach beyond the
familiar to new and different information. This Statement will result in
reports that accomplish many of the objectives we emphasized in
that concepts Statement
'GASS Concepts Statement No.1. Objectives 01 FllI8fICiaI Reporling.
Retaining the Familiar
Annual reports currenlly provide information about funds. Most
funds are established by governing bodies (SUCh as state
legislatures, city councils, or school boards) to show restrictions on
the planned use of resources or to measure, in the shalt term, the
revenues and expenditures arising from certain activities. Concepts
Statement 1 noted that annual reports should allow users to assess
a government's accountability by assisting them in determining
compliance with finance-related laws, rules, and regulations. For this
reason and others, this Statement requires governments to continue
to present financial statements that provide Information about funds.
The focus of these statements has been sharpened, however, by
requiring governments to report information about their most
important, or "major," funds, including a government's general fund.
In current annual reports, fund information is reported in the
aggregate by fund type, which often makes it difficult for users to
assess accountability.
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Summary of Statement No 34
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Fund statements also will continue to measure and report the
"operating results" of many funds by measuring cash on hand and
other assets that can easily be converted to cash. These statements
show the performance-in the shorlterm-of individual funds using
the same measures that many governments use when financing
their current operations. For example, if a government issues fifteen-
year debt to build a school, it does not collect taxes in the first year
sufficient to repay the entire debt; it levies and collects what is
needed to make that year's required payments. On the other hand,
when governments charge a fee to users for services-as is done
for most water or electric utilities-fund information will continue to
be based on accrual accounting (discussed below) so that all costs
of providing services are measured.
Showing budgetary compliance Is an important component of
government's accountability. Many citizens-regardless of their
profession-participate in the process of establishing the original
annual operating budgets of state and local governments.
Governments will be required to continue to provide budgetary
comparison information in their annual reports. An important
change, however, is the requirement to add the government's
original budget to that comparison. Many governments revise their
original budgets over the course of the year for a variety of reasons.
Requiring governments to report their original budget in addition to
their revised budget adds a new analytical dimension and increases
the usefulness of the budgetary comparison. Budgetary changes are
not, by their nature, undesirable. However, we believe that the
information will be important-in the interest of accountability-to
those who are aware of, and perhaps made decisions based on, the
original budget. It will also allow users to assess the government's
ability to estimate and manage its general resources.
Bringing In New Infonnatlon
The financial managers of governments are knowledgeable about
the transactions, events. and conditions that are reflected in the
government's financial report and of the fiscal policies that govern its
operations. For the first time, those financial managers will be asked
to share their insights in a required management's discussion and
analysis (referred to as MD&A) by giving readers an objective and
easily readable analysis of the government's financial performance
for the year. This analysis should provide users with the information
they need to help them assess whether the government's financial
position has improved or deteriorated as a result of the year's
operations.
Financial managers also will be in a better position to provide this
analysis because for the first time the annual report will also include
new government-wide financial statements, prepared using accrual
accounting for all of the government's activities. Most governmental
utilities and private-sector companies use accrual accounting. It
measures not just current assets and liabilities but also long-term
assets and liabilities (such as capital assets, including infrastructure,
and general obligation debt). It also reports a/l revenues and a/l
costs of providing services each year, not just those received or paid
in the current year or soon after year -end.
These government-wide financial statements will help users:
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Summary of Statement No 34
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. Assess the finances of the government in its entirety,
including the year's operating results
. Determine whether the government's overallllnancial position
improved or deteriorated
. Evaluate whether the government's current-year revenues
were sufficient to pay for current-year services
. See the cost of providing services to its citizenry
. See how the government finances its programs-through
user fees and other program revenues versus general tax
revenues
. Understand the extent to which the govemment has invested
in capital assets, including roads, bridges, and other
infrastructure assets
. Make better comparisons between govemments.
In short, the new annual reports should give government officials a
new and more comprehensive way to demonstrate their stewardship
in the long term in addition to the way they currently demonstrate
their stewardship in the short term and through the budgetary
process.
.. .
The GASS expresses its thanks to the thousands of preparers,
auditors, academics, and users of govemmental financial
statements who have participated during the past decade in the
research, consideration, and deliberations that have preceded the
publication of this Statement. We especially appreciate the input of
those who participated by becoming members of our various task
forces, which began work on this and related projects as early as
1985.
The GASS is responsible for developing standards of state and local
governmental accounting and financial reporting that will (a) result in
useful information for users of financial reports and (b) guide and
educate the public, including issuers, auditors, and users of those
financial reports. We have an open decision-making process that
encourages broad public participation.
Summary
This Statement establishes financial reporting standards for state
and local governments, including states, cities, towns, villages, and
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special-purpose governments such as school districts and public
utilities. It establishes that the basic financial statements and
required supplementary information (RSI) for general purpose
governments should consist of:
. Management's discussion and analysis (MD&A). MD&A
should introduce the basic financial statements and provide
an analytical overview of the government's financial activities.
Although it is RSI, governments are required to present
MD&A before the basic financial statements.
. Basic financial statements. The basic financial statements
should include:
. Govemment-wide financial statements, consisting of a
statement of net assets and a statement of activities.
Prepared using the economic resources measurement
focus and the accrual basis of accounting, these
statements should report all of the assets, liabilities,
revenues, expenses, and gains and losses of the
government. Each statement should distinguish
between the governmental and business-type activities
of the primary government and between the total
primary government and its discretely presented
component units by reporting each in separate
columns. Fiduciary activities, whose resources are not
available to finance the government's programs,
should be excluded from the government-wide
statements.
. Fund financial statements consist of a series of
statements that focus on information about the
government's major governmental and enterprise
funds, including its blended component units. Fund
financial statements also should report information
about a govemmenfs fiduciary funds and component
units that are fiduciary in nature. Govemmental fund
financial statements (including financial data for the
general fund and special revenue, capital projects,
debt service, and permanent funds) should be
prepared using the current financial resources
measurement focus and the modified accrual basis of
accounting. Proprietary fund financial statements
(including financial data for enterprise and internal
service funds) and fiduciary fund financial statements
(including financial data for fiduciary funds and similar
component units) should be prepared using the
economic resources measurement focus and the
accrual basis of accounting.
. Notes to the financial statements consist of notes that
provide information that is essential to a user's
understanding of the basic financial statements.
. Required supplementary information (RSI). In addition to
MD&A, this Statement requires budgetary comparison
schedules to be presented as RSI along with other types of
data as required by previOUS GASB pronouncements. This
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Statement also requires RSI for governments that use the
modified approach for reporting infrastructure assets.
Special-purpose governments that are engaged in only
governmental activities (such as some library districts) or that are
engaged in both governmental and business-type activities (such as
some school districts) generally should be reported in the same
manner as general purpose governments. Special-purpose
governments engaged only in business-type activities (such as
utilities) should present the financial statements required for
enterprise funds, including MD&A and other RSI.
Important Aspects of MD&A
MD&A should provide an objective and easily readable analysis of
the government's financial activities based on currently known facts,
decisions, or conditions. MD&A should include comparisons of the
current year to the prior year based on the government-wide
information. It should provide an analysis of the government's
overall financial position and results of operations to assist users in
assessing whether that financial position has improved or
deteriorated as a result of the year's activities. In addition, it should
provide an analysis of significant changes that occur in funds and
significant budget variances. It should also describe capital asset
and long-term debt activity during the year. MD&A should conclude
with a description of currently known facts, decisions, or conditions
that are expected to have a significant effect on financial pOSition or
results of operations.
Important Aspects of the Government-wide Financial
Statements
Governments should report all capital assets, including
infrastructure assets, in the government-wide statement of net
assets and generally should report depreciation expense in the
statement of activities. Infrastructure assets that are part of a
network or subsystem of a network are not required to be
depreciated as long as the government manages those assets using
an asset management system that has certain characteristics and
the government can document that the assets are being preserved
approximately at (or above) a condition level established and
disclosed by the government.
The net assets of a government should be reported in three
categories-invested in capital assets net of related debt, restricted,
and unrestricted. This Statement provides a definition of the term
res/rioted. Permanent endowments or permanent fund principal
amounts included in restricted net assets should be displayed in two
additional components--expendable and nonexpendable.
The government-wide statement of activities should be presented in
a format that reports expenses reduced by program revenues,
resulting in a measurement of "net (expense) revenue" for each of
the governmenfs functions. Program expenses should include all
direct expenses. General revenues, such as taxes, and special and
extraordinary items should be reported separately, ultimately
arriving at the change in net assets for the period. Special items are
significant transactions or other events that are either unusual or
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infrequent and are within the control of management.
Important Aspects of the Fund Financial Statements
To report additional and detailed information about the primary
government, separate fund financial statements should be
presented for govemmental and proprietary funds. Required
governmental fund statements are a balance sheet and a statement
of revenues, expenditures, and changes in fund balances. Required
proprietary fund statements are a statement of net assets; a
statement of revenues, expenses, and changes in fund net assets;
and a statement of cash flows. To allow users to assess the
relationship between fund and government-wide financial
statements, governments should present a summary reconciliation
to the government-wide financial statements at the bottom of the
fund financial statements or in an accompanying schedule.
Each of the fund statements should report separate columns for the
general fund and for other major govemmental and enterprise funds.
Major funds are funds whose revenues, expenditures/expenses,
assets, or liabilities (excluding extraordinary items) are at least 10
percent of corresponding totals for all governmental or enterprise
funds and at least 5 percent of the aggregate amount for all
governmental and enterprise funds. Any other fund may be reported
as a major fund if the governmenrs officials believe that fund is
particularly Imporlant to financial statement users. Nonmajor funds
should be reported in the aggregate in a separate column. Internal
service funds also should be reported in the aggregate in a separate
column on the proprietary fund statements.
Fund balances for governmental funds should be segregated into
reserved and unreserved categories. Proprietary fund net assets
should be reported in the same categories required for the
government-wide financial statements. Proprietary fund statements
of net assets should distinguish between current and noncurrent
assets and liabilities and should display restricted assets.
Proprietary fund statements of revenues, expenses, and changes in
fund net assets should distinguish between operating and
nonoperating revenues and expenses. These statements should
also report capital contributions, contributions to permanent and
term endowments, special and extraordinary items, and transfers
separately at the bottom of the statement to arrive at the all-inclusive
change in fund net assets. Cash flows statements should be
prepared using the direct method.
Separate fiduciary fund statements (including component units that
are fiduciary in nature) also should be presented as part of the fund
financial statements. Fiduciary funds should be used to report
assets that are held in a trustee or agency capacity for others and
that cannot be used to support the govemment's own programs.
Required fiduciary fund statements are a statement of fiduciary net
assets and a statement of changes in fiduciary net assets.
Interfund activity includes interfund loans, interfund services
provided and used. and interfund transfers. This activity should be
reported separately in the fund financial statements and generally
should be eliminated in the aggregated government-wide financial
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Summary of Statement No 34
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statements.
Required Supplementary Infonnation
To demonstrate whether resources were obtained and used in
accordance with the government's legally adopted budget, RSI
should include budgetary comparison schedules for the general
fund and for each major special revenue fund that has a legally
adopted annual budget. The budgetary comparison schedules
should present both (a) the original and (b) the final appropriated
budgets for the reporting period as well as (c) actual inflows,
outflows, and balances, stated on the govemment's budgetary
basis. This Statement also requires RSI for governments that use
the modified approach for reporting infrastructure assets.
Effective Date and Transition
The requirements of this Statement are effective in three phases
based on a government's total annual revenues in the first fiscal
year ending after June 15, 1999. Governments with total annual
revenues (excluding extraordinary items) of $100 million or more
(phase 1) should apply this Statement for periods beginning after
June 15, 2001. Governments with at least $10 million but less than
$100 million in revenues (phase 2) should apply this Statement for
periods beginning after June 15, 2002. Governments with less than
$10 million In revenues (phase 3) shOUld apply this Statement for
periods beginning after June 15, 2003. Earlier application is
encouraged. Governments that elect early implementation of this
Statement for periodS beginning before June 15, 2000, should also
implement GASB Statement No. 33, Accounting and Financial
Reporting for Nonexchange Transactions, at the same lime. If a
primary government chooses early implementation of this
Statement, all of its component units also should implement this
standard eariy to provide the financial information required for the
government-wide financial statements.
Prospective reporting of general infrastructure assets is required at
the effective dates of this Statement. Retroactive reporting of all
major general governmental infrastructure assets is encouraged at
that date. For phase 1 and phase 2 governments, retroactive
reporting is required four years after the effective date on the basic
provisions for all major general infrastructure assets that were
acquired or significantly reconstructed, or that received significant
improvements, in fiscal years ending after June 30, 1980. Phase 3
governments are encouraged to report infrastructure retroactively,
but may elect to report general infrastructure prospectively only.
Components of This Statement
This Statement consists of several components. The detailed
authoritative standards established by this Statement are presented
in paragraphs 3 through 166. Appendix C provides nonauthorilatlve
illustrations of MD&A; the basic financial statements required for a
variety of types of governments, such as towns, school districts, fire
districts, and utilities; notes to those financial statements required by
this Statement; and RSI other than MD&A. The reasons for the
Board's conclusions on the major issues are discussed in the Basis
for Conclusions (Appendix B). Appendix D summarizes how the new
http://accounting.rutgers.edulraw/gasb/st/summary/gstsm34.html
2/8/02
Summary of Statement No 34
Page 8 of8
standards would be incorporated into the GASB's June 30, 1999,
Codification of Governmental Accounting and Financial Reporting
Standards.
Unless otherwise specified, pronouncements of the GASB apply to
financial reports of all state and local govemmental entities,
including general purpose governments, public benefit corporations
and authorities, public employee retirement systems, utilities,
hospitals and other healthcare providers, and colleges and
universities. Paragraphs 2 and 3 discuss the applicability of this
Statement.
http://accounting.rutgers.edu/raw/ gasblstlsurnrnary 1 gstsm34.htrnl
2/8/02
February 7, 2002
Mary Capra
City ofCenterville
1880 Main Street
Centerville, MN 55038
Dear Mary,
To recap our conversation this morning I am very concerned about the state of our
finances in Centerville. I am very disappointed that the council saw it necessary to levy
the maximum amount allowed for 2002. I question if that would be necessary if the
council and the community had timely and accurate financial reports with which to make
decisions regarding budgeting. 1 found when 1 requested information it was unavailable
and when I did receive the intormation it was not understandable.
I am also concerned about the proposal to hire an additional accounting person.
Columbus Township has an approximately 1.3 million dollar budget and only 1 part time
employee performing accounting functions. I spoke with Lino Lakes and their budget is
9,678,283.00 (not including debt services) and they have 4 full time and 1 part time
employee in the accounting department. I do not understand why Centerville requires
two full time accounting staff and are proposing a third.
I would like to request a copy of the job descriptions and approximate time required to
complete the tasks for each of the accounting positions. If this is unavailable I would be
willing to come to City Hall and meet with each employee and they could verbally
explain the requirements of their positions.
I believe Centerville needs to determine the source of its accounting problems whether
they are procedural or staffing. My personal goal is to see more timely and accurate
financial reporting to be used to ultimately reduce the city's levy amount.
Thank you for your consideration.
Sincerely,
~~~
Cindy Hobscheid
7277 Old Mill Road
Centerville, MN 55038
651-653-8442
. tervi{{e
'Esta6(isfid 1.857
1880 'Main Street . Cente1'Vi((e, 'M'J{ 55038
(651) 429-3232 .:fCl{. (651) 429-8629
February 1,2002
Tom Thumb Food Markets
Store #295
Licensing Coordinator
11 0 E. 17th Street
Hastings, MN 55033
Dear Ms. Laurie Knutson:
The City was recently informed that Store #295 failed their Tobacco Compliance Check
for the year 200t. The City's records also indicate that Store #295 also failed last year's
Tobacco Compliance Check.
Enclosed, please find Ordinance #66, The Sale of Tobacco. Section 66.13, Penalties
addresses administrative fines that may be imposed by Council resolution for violations
of said Ordinance. Please note that there are additional ramifications for multiple
violations.
The Council of the City of Centerville will be discussing and considering the imposition
of an administrative fine regarding the violations stated above at their February 13, 2002
meeting. Council meetings take place at 6:30 p.rn. in Council Chambers at 1880 Main
Street, Centerville, Minnesota 55038.
If you have any questions or concerns regarding this issue prior to the meeting, please
feel free to contact me.
Sincerely,
~..~~') ~~~
Teresa D. Bender
ClerklTreasurer
Enclosure: Ordinance #66
Cc: Store #295 - Monique
1880 Main Street .. Centervi[[e, M'J{ 55038
(651) 429.3232 .. 'Jct;t (651) 429.8629
STATE OF MINNESOTA
COUNTY OF ANOKA
CITY OF CENTERVILLE
RESOLUTION #02-002
CONSIDERATION OF ASSESSING AN ADMINISTRATIVE FINE FOR A 2ND
OFFENSE VIOLATION OF ORDINANCE #66 WITHIN A TWENTY-FOUR (24)
MONTH PERIOD OF TIME - TOM THUMB FOOD MARKET (STORE #295)
THE CITY OF CENTERVILLE RESOLVES:
WHEREAS, the City Council of the City of Centerville met on February 13, 2002, at City Hall;
and,
WHEREAS, the City Council of the City of Centerville has been notified by the Centennial
Lakes Police Department that Tom Thumb Food Market (Store #295) recently failed their
Compliance Check for the year 2001 and upon further research, also failed their 2000 Compliance
Check;
WHEREAS, the City Council of the City of Centerville notified both Store #295 and Tom
Thumb Headquarters of the abovementioned Compliance Check violations and meeting to discuss
this issue;
WHEREAS, the City Council of the City of Centerville discussed and considered assessing an
administrative fine for violations of Ordinance #66, The Sale a/Tobacco;
TH~ CITY OF CENTERVILLE HEREBY RESOLVES, to impose an administrative fine of
$ DO on Tom Thumb Food Markets for the aforementioned Ordinance Violation.
Passed by the City Council of the City ofCenterville this 13'h day of February, 2002.
Mayor Tim Swedberg
ATTEST:
Kim Moore-Sykes, City Administrator
CITY OF CENTERVILLE
ANOKA COUNTY, MINNESOTA
ORDINANCE # 66
An Ordinance Adopting City Code # 66
The Sale of Tobacco
The City Council of the City of Centerville does ordain as follows:
Section 1. The City Code of the City of Centerville is hereby adopting City Code #66
in its entirety.
Section '66' - The Sale of Tobacco
66.01 Purpose. The city recognizes that many persons under the age of 18 years
purchase or otherwise obtain, possess, and use tobacco, tobacco products, and tobacco related
devices, and such sales, possession, and use are violations of both State and Federal laws; and
because studies, which the city hereby accepts and adopts, have shown that most smokers begin
smoking before they have reached the age of 18 years and that those persons who reach the age
of 18 years without having started smoking are significantly less likely to begin smoking; and
because smoking has been shown to be the cause of several serious health problems which
subsequently place a financial burden on all levels of government; This ordinance shall be
intended to regulate the sale, possession, and use of tobacco, tobacco products, and tobacco
related devices for the purpose of enforcing and furthering existing laws, to protect. minors
against the serious effects associated with illegal use of tobacco, tobacco products, and tobacco
devices, and to further the official public policy of the State of Minnesota in regard to preventing
young people from starting to smoke as stated in Minn. Stat. 9144.391.
66.02 Definitions. As used in this section, the following terms are defined as follows:
Subd. I Tobacco or Tobacco Products. "Tobacco" or "Tobacco products" shall
mean any substance or item containing tobacco leaf, including but not limited to, cigarettes;
cigars; pipe tobacco; snuff; fine cut or other chewing tobacco; cher~ots; stogies; perique;
granulated plug cut, crimp cut, ready-rubbed, and other smoking tobacco; snuff flowers;
cavendish; shorts; plug and twist tobaccos; dipping tobaccos; refuse scraps; clippings; cuttings;
and sweepings of tobacco; and other kinds and forms of tobacco leaf prepared in such manner as
to be suitable for chewing, sniffing, or smoking.
Subd.2 Tobacco Related Devices. "Tobacco related devices" shall mean any
tobacco product as well as a pipe, rolling papers, or other device intentionally designed
or intended to be used in a manner which enables the chewing, sniffing, or smoking of
tobacco or tobacco products.
1
Subd. 11 Compliance Checks. "Compliance checks" shall mean the system the city
uses to investigate and ensure that those authorized to sell tobacco, tobacco products, and
tobacco related devices are following and complying with the requirements of this
ordinance. Compliance checks shall involve the use of minors as authorized by this
ordinance. Compliance checks shall also mean the use of minors who attempt to
purchase tobacco, tobacco products, or tobacco related devices for educational, research
and training purposes as authorized by State and Federal laws. Other units of
government for the purpose of enforcing appropriate Federal, State, or local laws may
also conduct compliance checks and regulations relating to tobacco, tobacco products
and tobacco related devices.
66.03 License Required. No person shall sell or offer to sell any tobacco, tobacco
products, or tobacco related device without first having obtained a license to do so from the city.
Subd. 1 Application for License. An application for a license to sell tobacco,
tobacco products, or tobacco related devices shall be made on a form provided by the
city. The application shall contain the full name of the applicant, the applicant's residential
and business addresses and telephone numbers, the name of the business for which the
license is sought, and any additional information the city deems necessary. Upon receipt
of a completed application, the city clerk shall forward the application to the
council for action during a regularly scheduled council meeting. If the clerk
shall determine that an application is incomplete, he or she shall return the application
to the applicant with notice of the information necessary to make the application complete.
Subd. 2 Action. The council may either approve or deny the license, or it may
delay action for a reasonable amount of time to complete any investigation of the
application or the applicant it deems necessary. If the council shall approve the license,
the clerk shall issue the license to the applicant. If the council denies the license, notice
of the denial shall be given to the applicant along with notice of the applicant's right to
appeal the council's decision.
Subd. 3 Iwn. All licenses issued under this ordinance will expire December 31,
,
of the year the license was purchased.
Subd. 4 Suspension or Revocation. Any license under this ordinance may be
revoked or suspended as deemed necessary by the Council.
Subd. 5 Transfers. All licenses issued under this ordinance shall be valid only
on the premises for which the license was issued and only for the person (s) to whom the
license was issued. No transfer of any license to another location or person or entity shall
be valid without the prior approval of the council. The licensee shall not be entitled to
a refund of the license fee upon revocation or voluntarily ceasing the licensed activity.
3
C. By means of self-service methods whereby the customer does not need to make
a verbal or written request to an employee of the licensed premise in order to
receive the tobacco, tobacco products, or tobacco related devices and whereby
there is not a physical exchange of tobacco, tobacco products, or tobacco related
device between the licensee or the licensee's employee, and the customer.
D. By means ofloosies as defined in Section 66.02 Subd. 6 of this ordinance.
E. Containing opium, morphine, jimpson weed, Bella donna, strychnos, cocaine,
marijuana, or other deleterious, hallucinogenic, toxic, or controlled substances
except nicotine and other substances found naturally in tobacco or added as part
of an otherwise lawful manufacturing process.
F. By any other means, to any other person, or in any other manner of form
prohibited by Federal, State, or other local law, ordinance provision, or other
regulation.
66.07 Vending Machines. It shall be unlawful for any person licensed under this
ordinance to allow the sale of tobacco, tobacco products, or tobacco related devices by the
means of a vending machine unless minors are at all times prohibited from entering the
licensed establishment.
66.08 Self-Service Sales. It shall be unlawful for a licensee under this ordinance to
allow the sale of tobacco, tobacco products, or tobacco related devices by any means whereby
the customer may have access to such items without having to request the item from the licensee
or the licensee's employee and whereby there is not a physical exchange of the tobacco, tobacco
products, or the tobacco related devices between the licensee or his or her clerk and the customer.
All tobacco, tobacco products, and tobacco related devices shall either be stored behind a
counter or other area, not freely accessible to customers, or in a case or other storage unit not
left open and accessible to the general public. Any retailer selling tobacco, tobacco products,
or tobacco related devices at the time this ordinance is adopted shall comply with this Section
within 90 days. Self-service sales restriction shall not apply to retail stores which derive at
least 90% oftheir revenue from tobacco and tobacco related products and which cannot be
entered at any time by a person(s) younger than 18 years of age.
66.09 Responsibility. All licensees under this ordinance shall be responsible for the
actions of their employees in regard to the sale of tobacco, tobacco products, or tobacco related
devices on the licensed premises and the sale of such an item by an employee shall be considered
a sale by the license holder. Nothing in this section shall be construed as prohibiting the City
from also subjecting the clerk to whatever penalties are appropriate under this Ordinance, State
or Federal law, or other applicable law or regulation.
66.10 Compliance Checks and Inspections. All licensed premises shall be open to
inspection by the city police or other authorized city official during regular business hours.
From time to time, but at least once per year, the city shall conduct compliance checks by
5
be issued, either personally or by mail, a citation that sets forth the alleged violation and
which shall inform the alleged violator of his or her right to be heard on the accusation.
Subd. 2 Hearings. If a person accused of violating this ordinance so requests, a
hearing shall be scheduled, the time and place of which shall be determined by Anoka
County.
Subd.3
Hearings Officer. Anoka County shall serve as the hearing officer.
Subd. 4 Decision. If the hearing officer determines that a violation ofthis
ordinance did occur, the decision, along with the hearing officer's reasons for finding
a violation and the penalty to be imposed under Section 66.13 of this ordinance or as the
court rules, shall be recorded in writing, a copy of which shall be provided to the accused
violator, their parent or legal guardian. Likewise, if the hearing officer finds that no
violation occurred or finds grounds for not imposing any penalty, such findings shall be
recorded and a copy provided to the acquitted accused violator, their parent or legal
guardian.
Subd. 5 Appeals. Appeals of any decision made by the hearing officer shall be
filed in the district court for the city in which the alleged violation occurred.
Subd. 6 Misdemeanor Prosecution. Nothing in this Section shall prohibit the City
from seeking prosecution as a misdemeanor for any alleged violation of this ordinance.
If the City elects to seek misdemeanor prosecution, no administrative penalty shall be
imposed.
Subd. 7 Continued Violation. Each violation, and every day in which a violation
occurs or continues, shall constitute a separate offense.
66.13 Penalties.
Subd. 1 Licensees and Employees. Any licensee, and any employee of a licensee,
found to have violated this ordinance shall be charged an administrative fine which shall be
determined by resolution of the City Council for a first violation ofthis ordinance; for a
second offense at the same licensed premises within a twenty-four month period; and/or
a third or subsequent offense at the same location within a twenty-four month period. A
fine shall be determined by resolution of the City Council. In addition, after the third
offense, the license shall be suspended for not less than seven days.
Subd. 2 Other Individuals. Other individuals, other than minors regulated by
subdivision 3 of this subsection, found to be in violation of this ordinance shall be
charged an administrative fee set by resolution of the City Council.
Subd. 3 NIisdemeanor. Nothing in this Section shall prohibit the City from seeking
prosecution as a misdemeanor for any violation of this ordinance.
7
tervi{{e
'Esta!J{islid 1857
~-- - -- ---
- - -- ---
~ %'\f
Q$9>
Of 1880 g.,{ain Street _ CenterviICe,:Jv(g,[ 55038
(651) 429-3232 _ :JWC(651) 429-8629
STATE OF MINNESOTA
COUNTY OF ANOKA
CITY OF CENTERVILLE
RESOLUTION #02-003
CONSIDERATION OF TRANSFERRING FUNDS TO CLEAR BALANCES FROM
CLOSED FUNDS OR FUNDS NO LONGER NEEDED
THE CITY OF CENTERVlLLE RESOLVES:
WHEREAS, the City Council of the City ofCenterville met on February 13, 2002, at City Hall;
and,
WHEREAS, the City's auditing firm ABDO, ABDO, EICK & Meyers was directed to research
fund balances, activity and make recommendations for fund transfers to close non-active funds;
WHEREAS, the City Council of the City of Centerville discussed and considered the attached
recommendation;
THE CITY OF CENTERVILLE HEREBY RESOLVES, directs Staff to implement the
recommended transfersfjournal entries.
Passed by the City Council of the City ofCenterville this 13th day of February, 2002.
Mayor Tim Swedberg
ATTEST:
Kim Moore-Sykes, City Administrator
CITY OF CENTERVILLE
DECEMBER 31,2001
RECOMMENDED ENTRIES TO CLEAN UP FUNDS
BASED ON DECEMBER 2001 REPORTS AS OF JANUARY 26, 2002
The following entries should be posted to December 2001
account
number
account
name
debit
credit
101-49390-710 oeeratina transfer out 16,937.86
101-10100 cash 16,937.86
617-10100 cash 16,937.86
617-39720 oeeratino transfer in 16,937.86
to eliminate deficit in recycling fund with
a transfer from the general fund
617-36270
617-36290
refu nds/reimbursements
solid waste reimbursement
3,474.24
3,474.24
to reclass 12/31/2000 air reversal
618-10100 cash 34,762.04
618-39720 oeeratlna transfer in 34,762.04
101-49390-710 oneratino transfer out 34,762.04
101-10100 cash 34,762.04
to close city celebration fund with a transfer from the general
fund. All 2002 and following activity wiil be recorded in the
general fund. A city celebration department should be
established in the general fund
302-10100 cash 1,127.64
302-10450 interest receivable , 33.14
302-11500 accounts receivable 33.14
302-12300 snecial assess rec-deferred 149.13
302-22200 deferred revenue 149.13
302-46000-720 oneratina transfer out 1,127.64
311-10100 cash 1,127.64
311-39720 oeeratina transfer in 1,127.64
to close 1979 improvement bond fund to 93 acorn creek debt service
311-10100 cash 38,296.26
311-10450 interest receivable 119.63
311-12300 soecial assess rec-deferred 12,404.15
311-22200 deferred revenues 12,404.15
311-36210 interest income 119.63
311-39720 oeeratina transfer in 38,296.26
101-10100 cash 38,296.26
101-12300 seecial assess rec-deferred 12,404.15
101-22200 deferred revenues 12,404.15
101-49390-710 oeeratina transfer out 38,296.26
to close 1993 acorn debt service with a transfer in from the
general fund and record deferred assessments in the
general fund
account
number
account
name
debit
credit
402-49000-720 oneratinntransfer out 351.50
402-10100 cash 351 .50
414-10100 cash 351.50
414-39720 ooeratina transfer in 351.50
to eliminate deficit in pedestrian trail ways and close fund with a
transfer from the parks capital project fund
101-49390-710 ooeratina transfer out 6.028.92
101-10100 cash 6.028.92
433-10100 cash 6.028.92
433-39720 ooeratina transfer in 6.028.92
to eliminate deficit in public works bldg fund and close fund with a
transfer from the general fund.
435-10100 cash 159,421.91
435-20200 accounts-navable 22421.75
435-41950-300 ;;rofessional services 22,421.75
435-39720 oneratir1cltransfer in 159.421.91
602-49390-720 ooeratino transfer out 159,421.91
602-10100 cash 159,421.91
to eliminate deficit from lift station #2 renovation and close fund with
a transfer form the sewer fund. Also reverse 12/31/2000 accounts payable
437-10100 cash. 8.559.98
437-41950-300 ;;rofessional services 5.541.48
437-39720 oneratino transfer in 3.018.50
101-49390-710 onPratina transfer out 3.018.50
101-41950-300 nrofessional services 5.541.48
101-10100 cash 8.559.98
to eliminate deficit from downtown revitalization with an transfer from
the general and reclass 2001 activity to the general fund.
/IPD
~\tt\/?
.....
CITY OF CENTERVILLE
DECEMBER 31, 2001
RECOMMENDATIONS TO CLEAN UP FUNDS
BASED ON DECEMBER 2001 REPORTS AS OF JANUARY 26, 2002
~to
\'1; I
~ry
Eagle pass addition 420
There was no activity in 2000 or 2001. A deficit fund balance of $10,785.91 remains.
We recommend this fund be closed with a transfer in from a fund deemed appropriate by the council
Lakeland Hills 421
There was minimal activity in 2000 and no activity in 2001. A deficit fund balance of $45,898.12 remains.
We recommend this fund be closed with a transfer in from a fund deemed appropriate by the council
21st avenue improvements
There was minimal activity in 1999, no activity in 2000 and $3,567.50 expenditures in 2001. A deficit
fund balance of $8,467.04 remains. We recommend further research into the 2001 expenditures to
ensure proper coding and this fund be closed with a transfer in from a fund deemed appropriate by the
council.
Center Villa
There was $11,866 of expenditures in 2000 and $3,664.72 in 2001 with no revenue. A deficit fund
balance remains of $40,628.67. We recommend analysis of 2001 expenditure and if the project is
complete, this fund be closed with a transfer in from a fund deemed appropriate by the council.
Deer Pass
There was $315 of expenditures in 2000 and $614.01 in 2001 with no revenue. A deficitfund
balance remains of $3,599.05. We recommend analysis of 2001 expenditure and if the project is
complete, this fund be ciosed with a transfer in from a fund deemed appropriate by the council.
Willow Glen Development
Woods of Clearwater Creek
Buechler Estates Development
These funds had minimal activity in 2000 and 2001. We recommend an analysis of these projects be
done and if they are completed, closed with transfers out to funds deemed appropriate by the council.
Parkview Development
This fund had $10,000 of miscellaneous expenditures in 2001. We recommend an analysis of the project
and if completed, closed with a transfer out to a fund deemed appropriate by the council.
.
~vR.:; .,
February 3, 2002
,
,tov~~~ ~
~~~~~1r~
,. ~~'\ ~
Council ,. {"f"
City Administrator /'
- -\0 . \-<.V
~~ ~ SWv-t~
~R/.lp~ .
~Ii~ j<<A'
To:
From: Tim Swedberg, Mayor
RE: Police Priorities
Ms. Moore-Sykes, please place on the next Council Agenda; Centennial Police
Department.
I want to remind Members and Ms. Moore-Sykes that the Police Commission asked
each City for priorities in the year 2002. Please be prepared to offer your views at the
next Council meeting and I will share those with the Police Commission and Chief.
My priority is street coverage. We have given the Department additional personnel and
I hope this translates into better coverage and less overtime hours. If I had a second
priority, it would be cost containment. I see the 2003 budget as very difficult given levy
limits.
Background
At the last Council meeting, Don Anderson (former Police Commission Member from
Lexington and new Centerville resident) and I tried to give a verbal report of issues
before the Police Commission. With this memo, I summarize the issues for your review
and consideration.
The preliminary balance sheet for the Department as of December 31,2001 shows a
fund equity balance of $191 ,444. I am pleased that the Police Commission has
reserved $140,000 of this available fund balance to pay for the sick leave and vacation
accrued by officers. When an officer retires or moves to another department, they will
be paid from this reserved fund balance.
Department Compensation
Police Commissioners Phil Korst and Bob Wright examined pay for communities of
similar sizes in the Metro region using Stanton Group information. Their proposal is to
use some of the $51,444 that is undesignated fund equity to bring the Chief and Deputy
Chief into a comparable salary structure with similar Metro communities. The
spreadsheet that they prepared is attached.
The CLPD 2002 budget approved by the cities of Circle Pines, Lexington, and
Centerville compensates the Chief at $62,675 and the Deputy Chief at $60,500. Both
positions are nonunion. The proposal would raise the Chief to either $69,000 or
$70,000 and the Deputy Chief to either $63,000 or $65,000.
,
Assuming the highest proposed amount, the net effect is $11,825 to be drawn from the
undesignated equity reserve. Although the proposal does not affect City contributions
to the Department this year, it would affect future budgets.
Corporals and Sergeants
Currently, the CLPD has 3 Corporals that provide shift leadership daily. The proposal
for these officers would create an administrative Sergeant and 2 Shift Sergeants. It
should be noted the Stanton Group has no category for Corporals, but shift supervision
is the main job responsibility regardless of title.
The 2002 approved budget has authorized funding for 1 Administrative Sergeant at
$55,000 that would become a nonunion position, but eligible for overtime. The proposal
would use undesignated reserves to create two Sergeant positions at $55,000 and one
Administrative Sergeant at $58,000. The proposal affects compensation, union status,
and supervisory responsibility. Again, while there is no immediate impact on the 2002
CLPD funding from each City, it will create a future budget demand.
Compensation Is Not the Only Issue
Mayor Dot Heifort of Lexington has raised the issues of management layers, span of
supervisory control, and shift supervision. These issues are all related to
compensation. From the Stanton Group numbers you get a glimpse of how similar
departments structure their operations. The question that should be asked is what is
the most effective and efficient operation for a community of our population and
geographical territory?
Union Negotiations
I believe this is the last year of the CLPD Union contract. The Stanton Group numbers
will playa central role in contract negotiations and therefore, future City budgets.
Questions for Council to Decide
1. Are you willing to commit to salary increases that are not already identified in the
2002 CLPD budget?
2. Do you approve the salary increase proposal for the Chief and Deputy Chief?
3. Do you approve the change in designation from Corporal to Sergeant and if so a
change in compensation and supervisory authority?
I believe the Police Commission would welcome Council's direction as to what should
be explored or set aside.
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CENTENNIAL LAKES POLICE DEPARTMENT
TERMS OF EMPLOYMENT FOR
DEPUTY CHIEF OF POLICE
. POSmON: Deputy Chief of Police
. SUPERVISOR: Chief of Police
. PURPOSE: The purpose of this agreement is to put in writing the tenns of employment between
the Centennial Lakes Police Commission and the Deputy Chief of Police for the Centennial Lakes
Police Department. Hereinafter, the Centennial Lakes Police Commission will be called the
"Employer" and the Deputy Chief of Police will be called the "employee".
. TERM: The tenn of this employment agreement shall be for one year and shall be for the
calendar year 2002, effective January 1st 2002.
. SALARY: The employee's salary for 2002 shall be $ ???
. INSURANCE: The employee shall be entitled to the same insurance benefits as currently
provided to other police department employees for the employee and dependents. This includes
health insurance, tenn life insurance and long tenn disability benefits. Dental insurance will not be
provided. The health premium cost paid by the employer shall be capped at a maximum of $725
per month. Effective 9-01-2002, the cap will increase to $850 per month.
. CLOTHING ALLOWANCE: A clothing allowance of $500 per year shall be provided to the
employee for suitable clothing, whether unifonn or business suits, as required by employee's
position. This allowance may also be used for dry cleaning or other clothing maintenance services.
. HOLIDAYS: The employee is entitled to twelve, (12) paid holidays annually. The employee is
encouraged to utilize accumulated holidays.
. VACATION PAY: The employee shall be entitled to twenty, (20) days of vacation leave
annually. Beginning with ten, (10) years of service, the employee is entitled to one, (1) additional
day of annual vacation for each year of service after ten, (l0) years, up to a maximum of six weeks,
(30 days). The employee is encouraged to utilize accumulated vacation.
. SICK LEAVE: The employee shall be entitled to receive one, (I) day sick leave each month and
shall be entitled to accumulate and use sick leave as provided for within the Department Rules and
Regulations Manual.
. GENERAL LEAVE: The employee shall be entitled to all leaves currently provided by the
employer to other police department employees, e.g., funeral leave, etc.
. TRAINING: The employer shall allow the employee to attend the annual conference of the FBI
National Academy and the FBI LEADS course on an annual basis.
In the event the employee has other courses that would enhance leadership and/or training skills,
these could be substituted for the above, but must have the approval of the employer.
. USE OF DEPARTMENT VEIDCLE: The employee is on duty twenty-four, (24) hours a day.
The employee shall, when need arises, have the use ofa department vehicle which shall be utilized
for Department-related business, when necessary and available.
. BENEFICIARY: In the event of the death of the employee during such time as the employee is
still employed by the employer, all salary earned and not yet paid to the employee, as well as all
other accumulated sick leave, holidays, vacation and other leaves and benefits earned by the
employee but not yet paid to the employee, shall be paid to the employee's beneficiaries as listed in
the employee's Public Employee Retirement Association (PERA) beneficiary statement.
. DISCIPLINE: The employee is entitled to all rights provided by law including, but not limited to,
due process and the protections afforded under the Peace Officer Discipline Procedures Act.
. SEVERANCE PAY: Upon separation, employee shall be entitled to the following severance
pay:
a. Payment for all time worked and not yet compensated.
b. Holidays accumulated and not yet taken.
c. Vacation time accumulated and not yet taken.
d. Fifty (SO) percent of accumulated sick leave, up to the maximum cap of 960 sick leave
hours.
Deputy Chief of Police Date
Chair, Centennial Lakes Police Commission Date
.
CENTENNIAL LAKES POLICE DEPARTMENT
TERMS OF EMPLOYMENT FOR
CHIEF OF POLICE / DIRECTOR OF EMERGENCY MANAGEMENT
· POSITION: Chief of Police I Director of Emergency Management
· SUPERVISOR: Centennial Lakes Police Commission
· PURPOSE: The purpose of this agreement is to put in writing the terms of employment between
the Centennial Lakes Police Commission and the Chief of Police for the Centennial Lakes Police
Department. Hereinafter, the Centennial Lakes Police Commission will be called the "Employer"
and the ChiefofPolice will be called the "employee".
· TERM: The term of this employment agreement shall be for one year and shall be for the
calendar year 2002, effective January I" 2002.
· DUTIES: The employee is employed as Chief of Police and Director of Emergency Management
by the employer to administer and supervise emergency preparedness, law enforcement personnel,
police records, volunteers, animal control and code enforcement. The employee shall take all
reasonable steps to ensure the fair and impartial enforcement of the laws and provisions of public
safety within the confines ofthe cities named in the Joint Powers Agreement. Additional services
to be rendered by the employee may be detailed in the Joint Powers Agreement, by the employer,
The Department Rules and Regulation Manual, The Emergency Preparedness Plan, Federal and
State laws governing the Chief Law Enforcement Officer ( CLEO) and in the terms of the
Employment.
. SALARY: The employee's salary for 2002 shall be $ ???
· INSURANCE: The employee shall be entitled to the same insurance benefits as currently
provided to other police department employees for the employee and dependents. This includes
health insurance, term life insurance and long term disability benefits. Dental insurance will not be
provided. The health premium cost paid by the employer shall be capped at a maximum of $725
per month. Effective 9-01-2002, the cap will increase to $850 per month.
· CLOTHING ALLOWANCE: A clothing allowance of $500 per year shall be provided to the
employee for suitable clothing, whether uniform or business suits, as required by employee's
position. This allowance may also be used for dry cleaning or other clothing maintenance services.
· HOLIDAYS: The employee is entitled to twelve, (12) paid holidays annually. The employee is
encouraged to utilize accumulated holidays.
· VACATION PAY: The employee shall be entitled to twenty, (20) days of vacation leave
annually. Beginning with ten, (10) years of service, the employee is entitled to one, (1) additional
day of annual vacation for each year of service after ten, (10) years, up to a maximum of six weeks,
(30 days). The employee is encouraged to utilize accumulated vacation.
. SICK LEAVE: The employee shall be entitled to receive one, (1) day sick leave each month and
shall be entitled to accumulate and use sick leave as provided for within the Department Rules and
Regulations Manual.
. GENERAL LEAVE: The employee shall be entitled to all leaves currently provided by the
employer to other police department employees, e.g., funeral leave, etc.
. TRAINING: The position of this employee warrants a high level of training in order to perform
the functions and duties necessary for the responsibility of these positions. Therefore, the employer
shall pay for and encourage the employee to attend training sessions to better administer, manage
and operate the Police Department and emergency management functions.
The employer shall allow the employee to attend, at a minimum, the Minnesota Chiefs of Police
Executive Training Institute on an annual basis. In addition, up to $1,500 may be used by the
employee to pursue other training. Any amount over this must have the approval ofthe employer.
. USE OF DEPARTMENT VEIDCLE: The employee is on duty twenty-four, (24) hours a day.
The employee shall, when need arises, have the use of a department vehicle which shall be utilized
for Department-related business, when necessary and available.
. BENEFICIARY: In the event of the death of the employee during such time as the employee is
still employed by the employer, all salary earned and not yet paid to the employee, as well as all
other accumulated sick leave, holidays, vacation and other leaves and benefits earned by the
employee but not yet paid to the employee, shall be paid to the employee's beneficiaries as listed in
the employee's Public Employee Retirement Association (PERA) beneficiary statement.
. Sl;VERANCE PAY: Upon separation, employee shall be entitled to the following severance
pay:
a. Payment for all time worked and not yet compensated.
b. Holidays accumulated and not yet taken.
c. Vacation time accumulated and not yet taken.
d. Fifty (SO) percent of accumulated sick leave, up to the maximum cap of960 sick leave
hours.
Chief of Police Date
Chair, Centennial Lakes PoliceCommission Date
.
SERGEANT
POSITION SUMMARY- The Sergeant serves in the capacity of a first line supervisor
responsible for directly overseeing the perfonnance of the street patrol function.
Sergeants interact with IIllmRgement recommending improvements to the department's
current policy and practices. Sergeants will be assigned such additional responsibilities
as directed by management or the Administrative Sergeant. Sergeants report to the
Administrative Sergeant.
Sergeants have the authority to:
I. Assign and direct work
2. Discipline and suspend for just cause
3. Reward and transfer
The Sergeant must be a licensed peace officer. The Commission will set minimal
standards for this position.
TYPICAL DUTIES:
I. Direct and manage day-to-day patrol activities including reviewing logs and daily
reports.
2. Respond to calls for service and provide backup to officers responding to calls as
needed.
3. Direct and supervise officer C.O.P. activities and compliance with assigned duties
e.g. the Reserve Unit, Squad Maintenance, Sex Offender Files, Orders for
Protection, Forfeitures, Hazard Files, USe of Force, Medical Equipment, etc.
4. Manage and coordinate daily training and roll call.
5. The perfonnance of such duties assigned by management and/or the
Adminimative Sergeant.
6. Conduct perfonnance reviews of officers and address issues relating to merit and
discipline.
7. May receive, investigate and address citizen and officer complaints.
8. May impose discipline to include the following:
a) Suspension
b) Written reprimand
.c) Oral reprimand
d) Remedial training
e) Transfer/Assignment
L
ADMINISTRATIVE SERGEANT
POSITION SUMMARY-The Administrative Sergeant is responsible for all duties
assigned to the Sergeant position and will additionally be responsible for assisting in the
implementation of systems and the assigning of responsibilities critical to the daily
functioning of the department. The Administrative Sergeant will report to the Deputy
Chief.
The Aclminimative Sergeant must be a licensed peace officer. The Commission will set
minimal standards for this position.
TYPICAL DUTIES:
1. Supervise the Field Training Program including implementing, directing and
evaluating field training officers and assignments given.
2. Direct and manage the duty schedule including shift bidding, time off requests,
training, etc.
3. Direct and ensure officer compliance with job responsibilities and adherence to
existing systems and practices.
4. Monitor, update and propose strategic pl~nning critical to the on-going daily
operation of the department including, but not limited to, its technological
programs.
5. May participate as directed in internal investigations and grievances.
6. May direct and/or oversee administrative forfeitures.
l _
,
'Estajj[isfieJ 1857
STAFF REPORT
DATE:
February 13, 2002
TO:
Honorable Mayor and City COWlcil
FROM:
Kim Moore-Sykes, City Administrator
RE:
Spring Lake Park Lion's Fete des Lacs Rafile Proceeds
I...........................................................................
On February I, 2002 the City received a check in the amoWlt of$I,913.00 from the
Spring Lake Park Lion's organization. Mr. Dean Keller of the Spring Lake Park Lion's
indicated that they would like the money be put towards the City's parks or shelter house.
In the past, the City COWlcil has received donations from the Lion's and other charitable
gambling organizations. It has been the City's past practice to apply donated funds to
projects that benefit the whole community. Staff is looking for COWlcil direction in
where to apply these funds.
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1 ssa Main Street
C..~ntervme, Minnesota 550~8
(651) 429-3232
I RECEiVED OF
Spring Lake Park Lions $1,913.00
8433 Center Drive
Spring Lake Park, MN 55432
FOR
Proceeds for citv park or skater house Ck #11370
fund nm>niZed by Lions.
Account Code Amount
J., I.:.{nn
BY Kim Stephan
.
February " 2002
Receipt #
7448
.
Minnesota Lawful Gambling fEB 0 1 :2'U02
I. LG555 - Gover!1ment Approval or Acknowledgment For Use of
Gambling Funds (previouslylG503andlG265) (10/01)
, Organization Information (please print) .
Organization Name go....\~ L<l..1C.P f.,R~ Lit!JAf~ LicenseNumber It-t:JCJ5"Jl([
Address X'1./'$.7. ~.........;,-~\"d"j"" r.pV'""jLH~_ ~,.c. Jfttu bJ:C{}'2.
Expenditure Description (attach additional ineats ifnecessary)
1. Amount of proposed lawful purpose expenditure I $ {q /-?. .~ I
2. Check the appropriate expenditure category:
-it.. Contribution to a unit of government - United States, state of Minnesota, or any of its subdivisions,
agencies, or instrumentaiities. NOTE: A contribution may not be made directiy to a law enforcement or .
prosecutorial agency, such as a police department, county sheriff, or county attomey.
I that beneflts the public at large with approval of the state agency that has
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)wmobile or ail-terrain vehicle trails with approval by DNR. All trails must be
Jre, including vendors.
Chief executive officer's 'signature
ure, in accordance with Minnesota Rule 7861.0120, subpart 5D(10), does not
pecuniary benefit to our organization.
are used for grooming and maintaining snowmobiie or all-terrain vehicle traiis
Jr which reimbursement is received from a unit of government, the reimburse-
. O' ..Ntul gambling account and recordad on the LG1010 - Scheduie CID raport.
.1 I
Phone number.
Date
I
Date
;?I?
I ttJ ;<
Keep a copy of this compieted form attached to the LG1D10 - Schedule GID in your organization's records.
This form will be made available in altemative format (Le.
large print, Brailie) upon request. If you usa a TrY, you can
call us by using the Minnesota Reiay SelVice at 1-800-<;27-
3529 and ask to place a call to 651-639-4000.
The information requested on this form will become public
information when received by the Board, and will be used to
determine your compliance with Minnesota statutes and rules
governing lawful gambling activities. For additional
information, check our web site at WN.gcb.state,mn.us
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TO: Honorable Mayor and Council Members
FROM: Staff
SUBJECT: E-mail and City Web Site Domain Name
DATE: February 7, 2002
Subsequent to receiving minimal training on the new software for Web for Cities and the
beginning stages of planning the new look of the City's web site. The League of
Minnesota Cities has stated that they are offering Domain Name and E-Mail services.
The City receives two (2) e-mail addresses with its purchase of Web for Cities. Each
additional e-mail would cost $10.00 (one time set up fee). Currently all Administrative
staff and Mr. Paul Palzer have e-mail. Our currently Internet Service Provider is Golden
Gate and costs the City $55 per month.
With the League, the City would need to secure four (4) e-mail addresses for a one (1)
time fee of$40 and no month charges.
The City's current Domain Name is centervilIernn.com; however, most cities use a
Domain Name similar to ci.centerviIle.rnn.us. When dealing with vendors, residents, and
Anoka County it has become apparent that the entity will incorrectly enter an e-mail or
web page and be unsuccessful with their attempts to contact Staff with requests or
information. It is believed that through registration of the City's new web site and
corresponding e-mail and domain name modifications, there should not be a problem
with resident's locating same.
Staff would like Council to consider the four (4) e-mail addresses with a one (1) time fee
of $40 and modifying the City's Domain Name. Council may want to consider providing
e-mail addresses for Council members, Commission/Committee members rather than
publishing their personal e-mail or work e-mail addresses.
Kim Moore-Sykes
rom:
ent;
To:
Cc:
Subject:
LeBlanc, Wayne J [Wayne.LeBlanc@UNISYS.com]
Friday, February 08, 2002 12:58 PM
LeBlanc, Wayne J; 'Marty Asleson'; 'ksykes@centervillemn.com'
Jeff Perry (E-mail); Joan Galli (E-mail)
RE:
Marty and Kim,
Note that the Email address for Kim Sykes was incorrect. It should be
"@centervillemn.com" (not @centerville.mn.com) That is only one period in
there.
Wayne
-----Original Message-----
From: LeBlanc, Wayne J
Sent: Friday, February 08, 2002 12:08 PM
To: 'Marty Asleson'; 'Ksykes@Centerville.mn.com'
Cc: Jeff Perry (E-mail); Joan Galli (E-mail); LeBlanc, Wayne J
Subject: RE:
It's usually referred to as "Peltier Lake" instead of "La.ke Peltier." Not a
big deal to me... Perhaps Joan can correct me but I think the new name for
White Egret is now Great Egret. (White Egret is mentioned in both the
ordinance and the letter)
Looking good!
Wayne
-----Original Message-----
From: Marty Asleson [mailto:masleson@ci.lino-lakes.mn.us]
Sent: Friday, February 08, 2002 11:06 AM
To: 'Ksykes@Centerville.mn.com'
Cc: Jeff Perry (E-mail); Joan Galli (E-mail); Wayne LeBlanc (E-mail)
Subject:
Kim,
I have attached draft ordinances for the Peltier Lake issue. I have
introduced this to the Lino Lakes City Council. The Lino Lakes
Environmental Board reviewed and approved this draft ordinance to be
presented to our February 25 Council meeting. I will give them the final
draft ordinance at the work session on the 25th. Jeff Perry has indicated
he would get us mailing labels by next week for the lake shore residents. I
started a letter to be mailed out to them. Please comment on any of these
documents. Thank you.
Marty
<<Joint Powers Agmt - Lake Peltier.doc>>
<<PeltierOrdinanceCenterville.doc>> <<PeltierOrdinanceLLAKES.doc>>
<<LakeResidentNotification.doc>>
Marty Asleson
Environmental Coordinator
'ty of Lino Lakes
10 Town Center Pkwy
Lino Lakes MN. 55014
651-982-2435
1
tervi[[e
'Esta6{isnetf 1857
STAFF REPORT
DATE:
February 13,2002
TO:
Honorable Mayor and City Council
Kim Moore-Sykes, City Administrator ~
FROM:
RE:
Park and Rec Reconnnendation for Committee Member Appointee
............................................................................
At the February 6, 2002 Park and Rec meeting, the Park and Rec Committee received a
letter of interest from Ms. Suzanne Seeley, 1784 Peltier Lake Drive. Ms. Seeley attended
the February meeting and presented her credentials to the Park and Rec Committee.
The Park and Rec Committee voted to reconnnend her appointment to the Park and Rec
Committee.
February 4, 2002
Greetings to the Parks and Recreation Committee of Centerville,
I am interested in joining you in your effort to improve our community. I have lived in
Centerville for the past year and a half and remember clearly how the natural beauty of
this area attracted me. I would like to volunteer some of my time and energy to help
preserve and improve one ofCenterville's valuable natural resources.
I have been an active participant in Parks and Recreation in a variety of different
capacities all of my life.
. I worked for the Sauk Rapids (Minnesota) Parks and Recreation department as an
instructor and supervisor during my college years.
. I graduated with honors from the University of Minnesota with a Bachelor of
Science degree in Parks and Recreation Administration.
. I installed and maintained personal computers for Minnesota's Department of
Natural Resources for three years. Though most of my business experience falls
into the area of corporate use oftechnology, I am familiar with some of the DNRs
uses of PC technology in the Parks and Recreation field.
. I continue to be an active user of our local, county and state park systems in my
day-to-day life.
I look forward to meeting you and hope we can combine our energies in the near future.
Sincerely,
7'<<::J
S e Seeley
1784 Peltier Lake Drive
Centerville, MN 55038
Home phone: 651-762-9355
TO: Honorable Mayor and Council Members
FROM: Staff
,
SUBJECT: CPR Classes ~
DAlE: February 7, 2002
It has been brought to the City's attention that the Centennial Fire Department will be
holding CPR Training Classes and are now accepting registration for same. Class size is
limited to 10 to 12 individuals. Mr. Kevin Stewart, (Centennial Fire FighterlEMT) has
stated that in the past he has held similar classes for businesses and if the City Staff was
interested in obtaining training he would be willing the provide classes at an alternative
time giving residence an opportunity to take advantage of the classes that are being
offered during the weekend or daytime.
Several members of Staff are interested in attending same. There would be a cost of$1O
per person. CPR training could be utilized in cases of emergency with co-workers,
residents at City Hall or during natural disasters, etc.
Staff requests that Council consider providing these services at no cost to Staff.
r- ---..,
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.
,
TO: Honorable Mayor and Council Members
FROM: Teresa Bender~,llr'
SUBJECT: January 2002 Financial Statements
DATE: February 8, 2002
Attached, you will find Cash Receipts (January 25 - February 8, 2002), Check Swnmary
Register (all checks written since the previous meeting) and Check Register (payroll
since the previous meeting).
Staff has made arrangements with the 4M Fund and commenced the process of securing
on-line banking services with Main Street Bank. (please find the attached letter from Mr.
Craig Bode). Mr. Bode's letter also addresses approximately when the City should
receive their monthly statement. While Mr. Bode was at City Hall today, the City
received their bank statement. Mr. Bode has offered his assistance in obtaining the
necessary documents if there is a delay in processing with the bank or mail service.
Subsequent to a telephone conversation with Mr. Steve McDonald today, I informed him
of the above. Mr. McDonald stated that the second Friday of the month probably would
not work is some incidences and a better timeframe would be by the 15th of the month or
seven (7) days following the receipt of all statements. This would be an off Council
packet week and would allow Staff the needed time to complete same.
The City receives statements from the 4M Fund, Smith Barney, Firstar and Main Street
Bank. Smith Barney currently does not offer on-line banking and I have contacted them
in the past regarding timely statements. Ms. Moore-Sykes will forward them a letter
requesting timely receipt of their statements in the future.
In addition to the receipt of bank statements, February 15, 2002 is an internal cut-off for
expenditures that have been enteted into the computer system and recognized as
expenditures for the year 2002; however, same should be expended in 2001 and journal
entries need to be made to recognize accounts payable for 2001. To date, this has not
been completed and January financial reports at this time would not accurately reflect
same. These journal entries are routine with the year end process.
As stated at last evenings meeting, the Mayor has been reluctant to sign checks that have
not received approval by full Council. Staff will provide you with additional checks and
a Check Summary Register at the meeting. Same will contain invoices received from
12;00 p.rn. on Friday, February 8, 2002 through 3:00 p.rn. Wednesday, February 13,
2002. This practice may curtail manual checks that may arise during this time period.
Staff requests Council's input in regards to this process.
Staff would like to thank all in attendance last evening for their input and will work
diligently to fulfill Council's direction with regards to financial reporting and timeframe
for completing same, processes, procedures and communication with Council.
r-
FEB-08-2<l02 15 : ~
Tf€ COUI,TY BAt-!<
P.02r11!4
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CENTEJMLLI!
PhON:: fil.1.:LSWO
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RO.be5
CantetVlIIe. M:N ~
February 8, 2002
City of Centervillc
1S80 Main Street
Centerville. MN SS038
Theresa Bender:
The statement for your accol.lllt with Mainstreet Bank should be
sent within four business days following the last day of the month.
Should there be a delay, I personally would be willing to get the deJay
resolved. I am also glll(i that you are interested in signing up for our
online banking product We can have the city set up on this service within
two weeks. The.n you should have access at any time yourself.
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Sincerely,
~_4
Craig J.
President, Brunch Manl1jjer
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Amount
CITY OF CENTERVILLE
021081021:19 PM
Page 1
Cash Receipts
JANUARY 25, 2002 THROUGH FEBRUARY 8, 2002
Tran
Date Refer Comments
Batch
Name
Account Oeser
FUND 101 GENERAL FUND
Act Type G
$8.60
$1.20
$0.17
$26.12
$8.26
$32.87
$7.27
Act $84.49
AclType R
$56.50
$25.50
$25.50
$181.00
$8.00
$697.15
$8.00
$123.80
$35.50
$8.00
$80.00
$130.50
$85.09
$49.18
$2.59
$8.00
$762.10
$8.00
$8.00
$8.00
$50.50
$16.00
$8.00
$16.00
$232.35
$8.00
$41.12
$0.11
$16.00
$1.17
$4.29
$1.09
$50.00
$16.00
$8.00
$3.425.54
$25.00
$15.50
$16.00
2/1/02
2/1/02
2/4/02
2/4/02
2/4/02
2/8/02
2/8/02
1/25/02
1/25102
1/25102
1/25/02
1/25/02
1125/02
1/25/02
1125/02
1125/02
1125/02
1/25/02
211102
2/1102
211/02
2/1/02
2/1/02
2/1/02
211/02
2/1/02
2/1/02
2/1/02
2/1/02
2/1/02
2/1102
2/1102
2/1/02
211/02
2/1/02
2/1102
2/4102
2/4102
2/4/02
2/4/02
2/5/02
2/5/02
215102
2/5/02
218/02
218/02
DUB UR Receipt Group 01 RE 1-31-02-1
DUB UR Receipt Group' 02 CO 1-31-02-1
o UB UR Receipt Group 01 RE 02-04-022
o UB UR Receipt Group 01 RE 02-04-02
DUB UR Receipt Group 01 RE 02-04-02-1
o UB UR Receipt Group 01 RE 020502
o UB UR Receipt Group 01 RE 020702
01875 MAIN ST - HAIR UPDA 01-25-02
07111 BRIAN DR - C02-007 01-25-02
06845 20TH AVE C02-006 01-25-02
02025 GATEWAY CIRCLE - M 01-25-02
o DOG LICENSE - M. HANSEN 01-25-02
o GRADING 02-006 - EAGLE P 01-25-02
01940 EAGLE TRAIL - DOG LI 01-25-02
o 1605 PELTIER LAKE DR - 02 01-25-02
01691 MAIN STREET - C02-00 01-25-02
o 2002-03 DOG LICENSE - E. 01-25-02
07095-7097 CENTERVILLE R 01-25-02
01861 MAIN ST # 02-006 02-01-02
DUB Receipt Sure 1 SALES TA 1-31-02
01862 MAIN ST - 02-008 02-01-02
DUB Receipt Sure 1 SALES TA 1-31-02-1
o DOG LICENSE 02-03 - #46 02-01-02
06812 20TH AVE S #02-009 02-01-02
o DOG LICENSE 02-03 - #025 02-01-02
o DOG LICENSE 02-03 - #58 02-01-02
o DOG LICENSE 02-03 02-01-02
01868 REVOIR ST - C02-008 02-01-02
o DOG LICENSE 02-03 - #027 02-01-02
o DOG LICENSE 02-03 - #036 02-01-02
o CAT LICENSE 02-03 - #41 & 02-01-02
02025 GATEWAY CIRCLE - 0 02-01-02
o DOG LICENSE 02-03 - #40 02-01-02
o UB Receipt Serv 102 CERTIF 1-31-02
OK. SYKES PHONE BILL 02-01-02
o DOG LICENSE 02-03 - #45 & 02-01-02
o UB Receipt Sure 1 SALES TA 02-04-02-1
o UB Receipt Serv 102 CERTIF 02-04-02-1
o UB Receipt Sure 1 SALES TA 0204022
o UB Receipt Serv 102 CERTIF 02-04-02
o DOG LICENSES # 051 & 052 02-5-02
o DOD LICENSES # 054 2002- 02-5-02
06865 BEAVER POND WAY - 02-5-02
06865 BEAVER POND WAY - 02-5-02
o 1862 MAIN ST - P02-005 020802
o DOG LICENSE 02-03 # 61 & 020802
G 101~11500 Accounts Receivable
G 101-11500 Accounts Receivable
G 101-11500 Accounts Receivable
G 101-11500 Accounts Receivable
G 101-11500 Accounts Receivable
G 101-11500 Accounts Receivable
G 101-11500 Accounts Receivable
R 101-32180 Plumbing Permits
R 101-32225 EJectricallnspection
R 101-32225 Electrical Inspection
R 101-32210 Building/Mach. Permits
R 101-32200 Animal Licenses
R 101-32000 Special Use/GradinglBurni
R 101-32200 Animal Licenses
R 101-32210 Building/Mech. Permits
R 101-32225 Electrical Inspection
R 101-32200 Animal Licenses
R 101-32100 Rental/Liquor Licenses
R 101-32210 Building/Mech. Permits
R 101-36280 Sales Tax Collections
R 101-32210 Building/Mech. Permits
R 101~36280 Sales Tax Collections
R 101-32200 Animal Licenses
R 101-32210 Building/Mech. Permits
R 101-32200 Animal Licenses
R 101-32200 Animal Licenses
R 101-32200 Animal Licenses
R 101-32225 Electric311nspectian
R 101-32200 Animal Licenses
R 101-32200 Animal Licenses
R 101-32225 Electrical Inspection
R 101-32210 Building/Mech. Permits
R 101~32200 Animal Licenses
R 101-36200 Miscellaneous Revenues
R 101-36270 Refunds/Reimbursements
R 101-32200 Animal Licenses
R 101-36280 Sales Tax Collections
R 101-36200 Miscellaneous Revenues
R 101-36280 Sales Tax Collections
R 101-36200 Miscellaneous Revenues
R 101-32200 Animal Licenses
R 101-32200 Animal Licenses
R 101~32210 Building/Mech. Permits
R 101-32250 Mail Box Fees
R 101-32180 Plumbing Permits
R 101-32200 Animal Licenses
Amount
CITY OF CENTERVILLE
02108/021:19 PM
Page 2
Cash Receipts
JANUARY 25, 2002 THROUGH FEBRUARY 8, 2002
Tran
Date Refer Comments
Batch
Name
Account oescr
Act
$1.22
$272.50
$50 50
$20.50
$SO.OO
$50.50
$6.63
$6.742.93
FUND 10
$6,627.42
2/S/02
2/S/02
2/S/02
2/S/02
218/02
2/S/02
2/S/02
o UB Receipt Sure 1 SALES TA 020502
o 2025 GATEWAY CIRCLE - 0 020S02
o 6S12 20TH AVE S - C02-OlD 020S02
o 7072 BRIAN DR - M02-007 020S02
o 7295 BRIAN DR - 02-011 020S02
o 7295 BRIAN DR - C02-009 020802
o UB Receipt Sure 1 SALES TA 020702
FUND 415 STDRM WATER IMP PROJECTS
Act Type R
Act
$62.24
$O.SO
$252.16
$0.60
$74.34
$0.55
$135.0S
$1.04
$0.57
$65.20
$45.00
$0.22
$200.00
$136.36
$0.77
$53.32
$0.20
$1,028.45
FUND 41
$1,02S.45
2/1/02
2/1102
2/1/02
2/1/02
2/4/02
2/4/02
2/4/02
2/4/02
2/4/02
2/4/02
2/4/02
2/4/02
2/5/02
2/S/02
2/S/02
2/S/02
2/S/02
FUND 436 HUNTER'S CROSSING
AclType R
$13,246.39 1/25102
Act
$13,246.39
FUND 43
$13,246.39
FUND 601 WATER FUND
Act Type R
-$3.00
$30.96
$S52,59
-$3.00
$32.30
$0.01
2/1/02
2/1/02
2/1102
2/1/02
2/1/02
2/1/02
DUB Receipt Serv 10 DRAIN F 1-31-02
DUB Receipt Serv Pen 10 ORA 1-31-02-1
DUB Receipt Serv 10 DRAIN F 1-31-02-1
o UB Receipt Serv Pen 10 ORA 1-31-02
o UB Receipt Serv 10 DRAIN F 0204022
o UB Receipt Serv Pen 10 DRA 0204022
DUB Receipt Serv 10 DRAIN F 02-04-02-1
DUB Receipt Serv Pen 10 ORA 02-04-02-1
o UB Receipt Serv Pen 10 ORA 02-04-02
o UB Receipt Serv 10 DRAIN F 02-04-02
o UB Receipt Serv 10 DRAIN F 02-04-022
o UB Receipt Serv Pen 10 ORA 02-04-022
06865 BEAVER POND WAY - 02-5-02
o UB Receipt Serv 10 DRAIN F 020702
DUB Receipt Serv Pen 10 ORA 020702
o UB Receipt Serv 10 DRAIN F 020502
o UB Receipt Serv Pen 10 DRA 020502
o PAY BAL OF SPECIAL ASSE 01-25-02
o UB Receipt Serv 40 SENIOR 1-31-02-1
o UB Receipt Serv Pen 1 WAT 1-31-02
DUB Receipt Serv 1 WATER 1-31-02
o UB Receipt Serv 40 SENIOR 1-31-02
DUB Receipt Serv 15 WATER 1-31-02-1
DUB Receipt Serv Pen 30 WAT 1-31-02-1
RiO 1-36280 Sales Tax Collections
R 101-32225 Electrical Inspection
R 101-32225 Electrical Inspection
R 101-32210 Building/Mech. Permits
R 101-32210 Building/Mech. Permits
R 101-32225 Electrical Inspection
R 101-36280 Sales Tax Collections
R 415-32350 Storm Water Drainage Fu
R 415~32350 Storm Water Drainage Fu
R 415~32350 Storm Water Drainage Fu
R 415-32350 Storm Water Drainage Fu
R 415-32350 Storm Water Drainage Fu
R 415-32350 Storm Water Drainage Fu
R 415-32350 Storm Water Drainage Fu
R 415-32350 Storm Water Drainage Fu
R 415-32350 Storm Water Drainage Fu
R 415~32350 Storm Water Drainage Fu
R 415-32350 Storm Water Drainage Fu
R 415-32350 Storm Water Drainage Fu
R 415-32350 Storm Water Drainage Fu
R 415-32350 Storm Water Drainage Fu
R 415-32350 Storm Water Drainage Fu
R 415-32350 Storm Water Drainage Fu
R 415~32350 Storm Water Drainage Fu
R 436-36100 Special Assessments
R 601-37100 Water Sales
R 601-37100 Water Sales
R 601-37100 Water Sales
R 601-37100 Water Sales
R 601-37100 Water Sales
R 601-34400 Safe Drinking Water Fee
Amount
CITY OF CENTERVILLE
02/08/021:19 PM
Page 3
Cash Receipts
JANUARY 25, 2002 THROUGH FEBRUARY 8, 2002
Tra"
Date Refer Comments
Batch
Name
Account Oescr
Act
$1,309.12
$0.68
$0.04
$0.41
$7.45
$3,053.32
$419.21
$17.94
$3.48
$0.29
$25.25
$1,633.47
$12,35
$1.64
$0.18
$979.20
$1,216.75
$11.09
$1,143.70
$0.24
$2.17
$0.72
$290.00
$1,500.00
$3.20
$0.36
$102.00
$1,925.10
$14.12
$0.01
$18.70
$875.89
$15,477.94
FUND 60
$15,477.94
FUND 602 SEWER FUND
Act Type R
$1,269.34
$13.53
$301.99
$5.32
$5,496.77
$922.72
$12.31
$90,00
$21.00
$1,582.35
$4.91
$12.73
$1,483.52
2/1/02
2/1/02
2/1/02
2/1/02
2/1/02
2/1/02
214/02
2/4/02
214102
2/4/02
2/4/02
2/4/02
2/4/02
2/4/02
2/4/02
2/4/02
2/4/02
2/4/02
2/4/02
214102
2/4/02
2/4/02
2/5/02
2/5/02
2/8/02
2/8/02
2/8102
2/8/02
218102
2/8/02
2/8/02
2/8/02
211102
2/1/02
2/1/02
2/1/02
2/1/02
2/4/02
2/4/02
2/4/02
2/4102
214102
2/4/02
2/4/02
2/4/02
DUB Receipt Serv 15 WATER 1-31-02
DUB Receipt Serv Pen 1 WAT 1-31-02-1
DUB Receipt Serv 30 WATER 1-31-02-1
DUB Receipt Serv Pen 30 WAT 1-31-02
o US Receipt Serv 30 WATER 1-31-02
o US Receipt Serv 1 WATER 1-31-02-1
o US Receipt Serv 1 WATER 02-04-022
o US Receipt Serv 15 WATER 02-04-02-1
o UB Receipt Serv 30 WATER 02-04-02-1
o US Receipt Serv Pen 30 WAT 02-04-02-1
o UB Receipt Serv Pen 1 WA T 02-04-02
o UB Receipt Serv 1 WATER 02-04-02-1
o US Receipt Serv Pen 1 WAT 02-04-02-1
o US Receipt Serv 30 WATER 0204022
o US Receipt Serv Pen 30 WA T 0204022
o US Receipt Serv 15 WATER 0204022
o US Receipt Serv 1 WATER 0204022
o US Receipl Serv Pen 1 WA T 0204022
o UB Receipt Serv 1 WATER 02-04-02
o US Receipt Serv Pen 30 WA T 02-04-02
o US Receipt Serv 30 WATER 02-04-02
DUB Receipt Serv Pen 1 WAT 02-04-022
06865 BEAVER POND WAY - 02-5-02
06865 BEAVER POND WAY - 02-5-02
DUB Receipt Serv 30 WATER 020702
o US Receipt Serv Pen 30 WA T 020702
o US Receipt Serv IS WATER 020702
o US Receipt Serv 1 WATER 020702
o UB Receipl Serv Pen 1 WAT 020702
o US Receipt Serv Pen 30 WA T 020502
o UB Receipt Serv 15 WATER 020502
o US Receipt Serv 1 WATER 020502
o US Receipl Serv 6 SEWER
o US Receipt Serv Pen 6 SEW
o UB Receipt Serv 18 SEWER
o US Receipt Serv Pen 6 SEW
o US Receipt Serv 6 SEWER
o US Receipt Serv 6 SEWER
o US Receipt Serv Pen 6 SEW
o US Receipt Serv 18 SEWER
o US Receipt Serv 18 SEWER
o US Receipl Serv 6 SEWER
o US Receipt Serv Pen 6 SEW
o UB Receipt Serv Pen 6 SEW
o UB Receipt Serv 6 SEWER
'-31-02
1-31-02
1-31-02-1
1-31-02-1
'-31-02-1
02-04-022
0204022
02-04-022
02-04-02-1
0204022
02-04-022
02-04-02
02-04-02
R 601-37100 Water Sales
R 601-37100 Water Sales
R 601~34400 Safe Drinking Water Fee
R 601~34400 Safe Drinking Water Fee
R 601~34400 Safe Drinking Water Fee
R 601-37100 Water Sales
R 601-37100 Water Sales
R 601-37100 Water Sales
R 601-34400 Safe Drinking Water Fee
R 601 ~34400 Safe Drinking Water Fee
R 601-37100 Water Sales
R 601-37100 Water Sales
R 601-37100 Water Sales
R 601~34400 Safe Drinking Water Fee
R 601-34400 Safe Drinking Water Fee
R 601-37100 Water Saies
R 601~37100 Water Sales
R 601-37100 Water Sales
R 601-37100 Water Sales
R 601-34400 Safe Drinking Water Fee
R 601-34400 Safe Drinking Water Fee
R 601-37100 Water Sales
R 601-34600 Water Meter Charges
R 601~37150 Water Connect/Reconnect
R 601-34400 Safe Drinking Water Fee
R 601 ~34400 Safe Drinking Water Fee
R 601-37100 Water Saies
R 601-37100 Water Sales
R 601-37100 Water Sales
R 601-34400 Safe Drinking Water Fee
R 601-37100 Water Sales
R 601-37100 Water Sales
R 602-37200 Sewer Sales
R 602-37200 Sewer Sales
R 602-37200 Sewer Sales
R 602-37200 Sewer Sales
R 602-37200 Sewer Sales
R 602-37200 Sewer Sales
R 602~37200 Sewer Sales
R 602~37200 Sewer Sales
R 602~37200 Sewer Sales
R 602-37200 Sewer Sales
R 602-37200 Sewer Sales
R 602-37200 Sewer Sales
R 602-37200 Sewer Sales
CITY OF CENTERVILLE
02l081021:19 PM
Page 4
Cash Receipts
JANUARY 25, 2002 THROUGH FEBRUARY 8, 2002
Tran Batch
Amount Date Refer Comments Name Account Oeser
$3,024.45 2/4/02 o UB Receipt Serv 6 SEWER 02-04-02-1 R 602-37200 Sewer Sales
$23.35 2/4/02 o US Receipt Serv Pen 6 SEW 02-04-02-1 R 602-37200 Sewer Sales
$2,000.00 2/5/02 06865 BEAVER POND WAY- 02-5-02 R 602-37250 Sewer Connect/Reconnec
$1,200.00 215102 06865 BEAVER POND WAY- 02-5-02 R 602-34700 SAC Charges
$2,890.75 2/8/02 o UB Receipt Serv 6 SEWER 020702 R 602-37200 Sewer Sales
$90.00 2/8/02 o UB Receipt Serv 18 SEWER 020702 R 602-37200 Sewer Sales
$1736 2/8/02 o US Receipt Serv Pen 6 SEW 020702 R 602-37200 Sewer Sales
$4.48 2/8/02 o US Receipt Serv Pen 6 SEW 020502 R 602-37200 Sewer Sales
$45.00 2/8/02 o UB Receipt Serv 18 SEWER 020502 R 602-37200 Sewer Sales
$1.153.96 2/8/02 o UB Receipt Serv 6 SEWER 020502 R 602-37200 Sewer Sales
Act $21,665.84
FUND 60
$21,665.84
FUND 620 ECONOMIC DEV. FUND
Act Type R
$250.00
$500.00
1/25/02
1125102
o PAUL MONTAIN DONATION 01-25-02
o lINO LAKES CHAMBER OF 01-25-02
R 620-36200 Miscellaneous Revenues
R 620-36200 Miscellaneous Revenues
Act
$750.00
FUND 62
$750.00
FUND 801 ESCROW FUND
Act Type R
$800.00
2/1102
o PAYBACK ESCROW 1851 PI 02-01-02
R 801-36200 Miscellaneous Revenues
Act
$800.00
FUND 80
$800.00
$59,796.04
CITY OF CENTERVILLE
*Check Summary Register@
FEBRUARY 2002
02108/0212:51 PM
Page 1
Name
Check Date
Check Ami
10100 THE COUNTY BANK
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
UnPaid
MANUAL CHECKS
16633
16634
16635
16636
16637
16638
16639
16640
16641
16642
16643
16644
16645
16646
16647
16648
16649
16650
16651
16652
16653
654
655
16563
16574
16580
ABOO. ABDO. EICK
ANIMAL CARE EQUIPMENT & SVS.
BANYON DATA SYSTEMS INC
BONESTROO, ROSENE. ANDERlIK
CENTENNIAL LAKES POLICE DEPT
CENTER FRAME & WHEEL ALIGN.
CENTERVlllE LIONS
CITY OF NEW HOPE
CLEARWATER CREEK
CONNEXUS ENERGY
D.J.'S MUNICIPAL SUPPLY CO.
EXCEL TELECOMMUNiCATIONS INC
GOlDENGATE INTERNET SERVICES
GRANGERS BUMPER TO BUMPER
HAWKINS WATER TREATMENT
INDUSTRiAl CHEMICAL LABS
JURAN & MOODY
KENNEDY & GRAVEN
MENARDS . FOREST LAKE
METRO SALES INCORPORATED
METROPOLITAN COUNCil ENVIROMEN
MN STATE TREASURER
OFFICE MAX
PETTY CASH/KRiS SWEENEY
PRESS PUBLICATIONS
QWEST
R & S AUTOMOTIVE
STORK TWIN CITY TESTING CORP
SUBURBAN INSPECTIONS
SWEENEY, KRIS
TIME SAVER
TOM THUMB
TOWN CRIER PROMOTIONS
VERiZON WIRELESS. BEllEVUE
W. W. GRAINGER, INC.
WHITE BEAR lOCKSMITH
XCEl ENERGY
$7,318.37
$75.41
$704.04
$6.449.28
$35,510.56
$245.00
$10.000.00
$24.00
$79.82
$372.35
$203.97
$6.02
$55.00
$41.20
$926.26
$458.99
$4.000.00
$6.046.16
$35.55
$90.53
$14.800.58
$816.44
$473.75
$179.59
$148.00
$384.03
$617.45
$120.00
$920.57
$6.56
$700.Q1
$44.00
$245.91
$215.88
$376.73
$449.21
$2.034.76
$95.175.98
Tolal Check.
POSTMASTER
SITE SOLUTIONS, INC.
PARK CONSTRUCTION COMPANY
FIRSTAR BANK NA
FiRSTAR BANK
MEDIA nON SERVICES FOR ANOKA COUNTY
CULLIGAN
MCLEOD
XCEL EERGY
MINNEGASCO
DNR WATERS
MN DEPT OF REVENUE
NATIONWIDE RETIREMENT SOLUTIONS
PERA
MINNESOTA DEPT OF REVENUE
IRS/COUNTY BANK
UNITED STATES POSTAL SERVICE
US BANK CORPORATION TRUST SERVo
VOID
CIGNA BEHAVIORAL HEALTH
BUNKER PARK STABLES, INC.
NCPERS GROUP LIFE INS.
COUNTY OF ANOKA
VOID
VOID
VOID
TOTAL MANUAL CHECKS
TOTAL CHECKS
$641.25
$1491.00
$53,459.40
$52,355.00
$603.44
$288.00
$35.79
$499.15
$2630.14
$1443.43
$82.00
$1940.00
$652.00
$1387.22
$491.48
$3370.81
$1000.00
$144,853.75
$184.32
$426.00
$12.00
$1731.49
$269.577.67
$364,753.65
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.11. Bonestroo
~ Rosene
--
~ Anderlik &
. \J. Associates
Engineers & Architects
January 29, 2002
MF. Paul Palzer
City of Centerville
1880 Main Street
Centerville, MN 55038
Bonestroo. Rosene, Anderlik and Associates, Inc. is an Affirmative Action/Equal Opportunity Employer
and Employee Owned
Principals: Otto G. BonesIrOO. PE. . Marvin l. Sorvala. P.E. . Glenn R. Cool<. PE. . Robert G. SchunJehr, P.E. .
Jerry A. Bourdon. P,E.
Senior Consultants: Robert W. Rosene. PE . Joseph C. Anderlik. P.E. . Richard E. Turner, P.E. . Susan M. EbertJn. C.PA.
Associate Principals: Keith A. Gordon, P.E. . Robert R. Pfefferle, P.E. . RIchard W. Foster, P.E. . David O. loskota, PE. .
Mark A. Hanson. P,E. . Michael 1. Rautmann, P.E. . Ted K. Field, P.E. . Kenneth P. Anderson, P.E. . MarK R. Rolfs. P.E. .
David A. Bonestroo. M.B.A. . Sidney P. Williamson, P.E.. LS. . Agnes M. Ring, M.B.I\. . AHan Rick Schmidt, P.E. .
Thomas W. Peterson. P.E . James R. Marand, P.E. . Mlfes B. Jensen, P.E.. L Pf1mlp Gravel III, P.E. . Daniel J. Edgerton, P.E. .
Ismael Martinez, P.E.. Thomas A. syfko, P:E. . Sheldon 1. JOhnson. Dale A. Grove, P.E. . Thomas A. Rousllar, p.E. .
Robert J. Devery, P.E,
Offices: St. Paul, St. Cloud, Rochester and W!J!mar. MN . Milwaukee, WJ. (l1iC:.:I90, Il
Website: www.bonestroo.ccm
RE: Invoice No.OO22820IN from Stork Twin City Testing
Pheasant Marsh, CentervilIe
File No. 616-00-117
Dear Paul,
Enclosed please find the invoice from Stork Twin City Testing for services they provided on the
above referenced project. The work involved testing the select granular and Class 5 Aggregate
base within the street section. It is our recommendation to pay Stork Twin City Testing in the
amount of $120.00 for services rendered.
Please call me if there are any questions or concerns.
Daniel S. Schluender
cc: Enclosure
2335 West Highway 36 . St. Paul, MN 55113' 651-636-4600 . Fax: 651-636-1311
STOR
INVOICE
.~~CI~~I
ECEIVEO
JAN 2 6 20Uz
MITTO:
STORK TWIN CITY TESTING CORPORATION
NW 7453
P.O. BOX 1450
MINNEAPOLIS, MN 55485-7453
CUSTOMER NO:
I
I
f
IlOI'/ESTRo I
~D/;RLI;: . ,,~, R?sE.iJI;, I
OC""I',""" ",'''' i
03-CEN077 . .. '""-'~
0022820-IN
01/25/2002
0314770
INVOICE NUMBER:
INVOICE DATE:
PROJECT NUMBER:
CENTERVILLE, CITY OF
ClO BONESTROO ROSENE ANOERLIK
ATTN:OANSCHLUENOER
2335 WEST HIGHWAY 36
ROSEVILLE, MN 55113
PROJECT MGR.:
TERRANCE M. SCHMIDT
CUSTOMER P.O.:
NONE
PROJECT INFORMATION:
PHEASANT MARSH
PROJECT #61600117
WE ACCEPT:
VISA, MASTERCARD & DISCOVER CARD!
FOR QUESTIONS CONCERNING
INVOICES CALL: (651) 645-3601
FEDERAL lD# 56-2137150
Page 1 of 1
ITEM NO.
RATE
AMOUNT
ITEM DESCRIPTION
UOM
UNITS
C2006
12/26/01
MECHANICAL ANALYSIS
60.00
EACH
2.00
120.00
TERMS: TOTAL INVOICE DUE UPON RECEIPT. 1.5% PER MONTH INTEREST WILL BE CHARGED ON ALL
PAST DUE ACCOUNTS. PLUS REASONABLE COLLECTION COSTS, ATTORNEY'S FEES AND COURT COSTS.
Net Invoice:
Less Discount:
Freight:
Sales Tax:
. . . AN AFFIRMATIVE ACTION. EQUAL OPPORTUNITY EMPLOYER' . .
Invoice Total:
120.00
0.00
0.00
0.00
120.00
,
,
,
North Metro Media Center
2001 Annual Report
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Table of Contents
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Introduction.................... ........ ............. ............... ................... ...... 03
Staff Changes. ..... ................,. ............................. ......................... 03
Public Access.......................... ........................... ......................... 05
Production Van.. ........................................................................... 09
City Scope.......... ...... ... .... ...... .............. ..... .......... '" .... ............. ..... 10
Staff Program Production.......................... .................... .... ............... 11
Franchise Renewal.... .............................. ...... ....... ..... ......... ..... ....... 13
Summary.........................,............................................. ...... ....... 14
Attachments
North Metro Telecommunications Commission................ 15
North Metro Operations Committee............................... 16
North Metro Media Center Staff............. .... ............... .... 17
2001 Media Center Statistics..... ..... ...... ......... .............. 18
Year End Financial Summary................... .......... ......... 19
2
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-
~~
Introduction
What a year we've had. Quite a few significant improvements were made in a variety of areas,
including staffing, the production truck, facility usage guidelines, and City Scope. Those
changes have influenced many of the indicators we utilize to judge the success of our operation.
While, at first glance, it might appear that we have stagnated a bit, in the area of public access in
particular, the slight drop in statistics is most likely a temporary phenomenon, based on the
interruption caused by the major changes that were made. A combination of targeting those
particular areas and building upon the strong base that we've established should get us back on
track.
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Along with highlighting a number of accomplishments across the year, the following report
examines the changes we have initiated, their impact on the facility, and the future course to be
taken.
Staffing
,',
Staff change, reorganization, and education were paid particular attention in 200 I. First, job
performance issues required addressing. It was determined to be in the best interest of the
organization to terminate two employees.
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Instead of simply replacing the individuals let go, we carefully examined the needs of the facility
and restructured the departments and available positions. The biggest change was the creation of
a News Department. A full-time News Coordinator position was created, along with a full-time
assistant for that Coordinator. Having two full-time staff devoted to the production of
community news allowed us to both expand the amount of programming produced and it insured
the ability to smoothly transition to new staff, should someone from the news department move
on.
1,
;"
We also came to realize that we needed a Video Technician. For close to a year we'd been
relying on the assistance of free-lance technicians. While that system kept us functioning, it was
reactive, when what we really needed was to be proactive. After developing a competitive pay
range, we were able to hire a very qualified individual. With a full-time Video Technician on
staff our equipment is better and consistently maintained, problems receive immediate attention,
city and school channels are regularly monitored for teclmical compliance, and future equipment
purchases will be more thoroughly examined to determine compatibility within our current
equipment inventory and growth schedule.
3
In order to accomplish the above staffing changes, while remaining within the 200 I personnel
budget, we did have to make one temporary sacrifice. We didn't replace the full-time Van
Assistant when the position became available. It was felt that the Van Coordinator could
function reasonably well, with an expanded internship presence, for a short period of time. It is,
however, Important to have two people in the Van Production Department for the same reason
we have two people in the News Department... to increase the amount of productions and to
insure smooth transitions when staff move on. Hiring an assistant for the Van Coordinator will
be a priority in 2002.
2001 Staff Change Summary
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.' t ....~:~~~:.~.... ........ il........~:~.Io~.~e ...' .. JI. ,Rea..s:~.f:r ~~:~g~..~_.. _ E~!~~:~t _.J
L.!'.!:~u~ti<.>.!!.~~.1'!~~t JL.__,M!cha~!..fh,lU1e~_ JL. ..... } e~?ll.ted .... J l 2 Y e~~.z.~onths J
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News Assistant i Katie Young ! To replace Aric, who il Current i
. i I was prom~t~d to new ! !
~'" ......._. ....._...; .......__. ....._ . ." ....J . ___.. p()SlE:O~... ...._J........ .._.._. j
, L._ Van g.lJ.OI..~_~!orjL. Jll!D~~~~yn<?I~._....JL._...___!~TIl!in.at~d JLz y.~~?_ I .J'-1~mth j
Van Coordinator !, KentonKipp I PromotedfromVan II Current i
, i I Assistant to replace i I
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Staff Education and Development
'<P' We felt it was extremely important to take steps to guarantee smooth computer
networking and troubleshooting support. After approval from both the Operations
committee and the Cable Commission, Rose enrolled to become a Microsoft Certified
Systems Engineer. She has been taking classes for a year now, and has approximately a
year and a half to go before she completes the program. However, her skills have already
been put to use. Not only does she maintain our current network, she has also built a new
server and three new computers. She will replace our remaining computers next year.
Her skills have already saved the organization thousands of dollars.
.p. With marketing becoming more and more important to the survival of the
organization, we wanted to guarantee that we had the tools necessary to produce
professional informational pieces, along with the skills necessary to use them. With this
in mind, Michele Silvester, our marketing person, attended classes to learn how to best
utilize PageMaker desktop publishing, illustrator, and Photoshop software. All of which
4
are incorporated in the production of our newsletter, flyers, brochures, pamphlets and
posters,
..,.. Aric Otzelberger and Kenton Kipp attended the Alliance for Community Media
conference, held in Washington D,C, The experience gave them the opportunity to
compare their work with similar products around the country, and to view and test
equipment we might consider buying in the future,
Public Access
~iF--"-
--'-=::~~
Complex. This might be the best overall descriptor for events that took place over the past
year in the public access department We had areas of significant change, areas of success,
and areas that may require a bit of attention,
The Significant Change
It was determined early on in 2001, that our facility usage guidelines required some updating.
Primari1y, they were found to be lacking in two areas. First there weren't any guidelines
relating to series programming and the distribution of weekly playback slots, and second,
membership requirements were established to ensure everyone utilizing the facility was
contributing to its operation equally.
Some staff expressed concern that moving from a completely free environment to one that
required a membership would adversely affect use of the facility, class attendance, and
program production by the public. While statistics are down a bit in those categories, it may
be a bit premature to blame membership requirements. They could very simply be
corrections after an extraordinary year. All three of those categories will be closely
monitored in 2002, with appropriate attempts made to improve them.
Going forward, the guidelines will be examined on an annual basis.
Successes
_ New Introduction to Community Programming class created
Because all of our video production classes now require membership to attend, we felt it was
important to create an introductory class that could be utilized to introduce non-members to
the benefits of membership. The class introduces people to the concept of community
television, and includes a tour of the facility and examples of current channel programming.
The class is meant for people who want to become involved in community television, and for
those who simply want to know more about it
5
.p- Volunteer Rewards Program is initiated
This program was developed to reward volunteers and producers for their efforts in
producing programming along with promoting the facility. Starting January 1 st, volunteers
began accruing points that qualifY them for North Metro 15 products. Each volunteer was
given a brochure explaining the program and describing the prizes. Points can be earned for
helping on van shoots, studio shoots, taking a class, producing a program or involving
someone else in volunteering. Volunteers can earn key-chains, hats, t-shirts, polo-shirts,
sweatshirts and jackets emblazoned with the channel 15 logo.
""'- Rewards Program grant
Related to the Volunteer Rewards program, we worked with the Minnesota Junior Hockey
League Gambling Director, Dean Brandt, to get a $1,000.00 grant to be put toward the
purchase ofIogo items, to be given to volunteers.
.;p-- Summer Academy
Michele and Joel worked with Paul Augustan to bring the Summer Academy program back
to the North Metro Media Center. For three weeks, a large group of talented teen-agers
worked with our portable equipment and editing, produced several hours ofIive, in-studio
programs, and covered an event utilizing the production truck. The Summer Academy
program is designed to offer educational challenges to gifted students, and travels to various
regional production facilities, from year to year.
<!I'- Learning Alternatives School
The L.A. school utilized the Media Center facility to teach their students the intricacies of
television production, for the second year. Cheryl Gustafson, the coordinator of the program,
says that working at the Media Center exposes the kids to what goes on behind the scenes in
television production, and allows them to make their own programs, have an audience, and
see a project through to completion. The program is based out of Spring Lake Park High
School.
"""- Tours
It would not be much of an
exaggeration to suggest that nearly
every boy scout troupe in the
northern sector of the Twin Cities
metro region attended a Media
Center tour in 2001. Each visiting
group got to see the inner workings
of a functioning television facility,
watch a production in progress, and
produce, star in, and edit their own
promo for the channel. The promos
produced, during tours, are used
around staiIproduced programs such
as City Scope and Viewpoint. The
scout group is also given a copy of the promo to watch over and over again, at home.
6
*'" Comprehensive Media Center Brochure completed
We considered having something professionally printed, to higWight all of the services
available at the Media Center, but then figured it would be more convenient and inexpensive
to create our own brochure. It includes infonnation about all of the services we provide
including classes, equipment, internships, and volunteering, along with info on how to get
involved, and who to contact for more infonnation. Because the brochure was produced in-
house, we are able to update infonnation as it changes and print only the number of copies
we need. It has turned out to be a very cost-effective way of promoting the facility. The
brochure has been mailed to all current members and will be utilized in future promotional
mailings,
.. New forms and files
The community programming staff completed a thorough reorganization of our user files.
Because of the new membership requirements, each individual had to be contacted to
ascertain whether they wished to be a member or not. In the process, all relevant infonnation
regarding the person was updated in both their paper files and on our data base.
It was also necessary to create a new and exciting group of forms to document an individual
or groups membership status.
Things to keep an eye on
<F"" Classes and Students
The number of individuals attending television production classes declined in comparison to
2000, but still remained much higher than in years past. The number of classes held was
nearly identical to 2000.
140
120
100
80
80
40
20
o
1998
1999
2000
2001
Since the opportunity to take classes was actually increased in 2001, (some classes that were
scheduled were cancelled because oflack of attendance) we look to target attendance in 2002.
This will be accomplished primarily through stepped up marketing efforts such as the production
of entertaining promos to be played on the channel, articles written for city newsletters, inclusion
7
in community education materials, and mailings, phone calls and meetings with groups who
might benefit from being involved with community television.
..... Programs produced by the general public
There are two separate statistics that we keep track of, regarding programs submitted for
playback, by the general public; programs produced utilizing Media Center equipment and
programs produced utilizing somebody else's equipment.
First, let's consider programs produced utilizing Media Center equipment. The numbers in this
category are less than they were in 2000, but agaln, higher than in years previous to 2000. This
particular category could very well be a reflection of the establishment of membership
requirements. Two individuals, who produced series programs, stopped using our facility after
their implementation. On average the two of them produced 36 programs a year. Since the new
guidelines began enforcement on July 1 ", that could represent a loss of 18 programs.
300
250
200
150
100
50
o
(I, Programs
produced with
Media Center
Equipment
460
440
420
400
380
360
340
II Programs
Produced with
Other
Equipment
1988 1999 2000 2001
1988 1989 2000 2001
On the other hand, the number of programs submitted for playback, that were produced using
somebody else's equipment, increased. Many local churches, schools, and even cities submit
programs produced in this manner. They are still local programs of interest to the area. They
simply weren't produced at our facility. When combining the two numbers there was actually an
increase in new, local programs submitted, from 649 in 2000 to 663 in 200 1.
The decrease in the number of programs produced at the Media Center could be attributed to a
variety off actors including the new membership requirements, lower class attendance, aging
equipment, and more individuals and organizations being able to afford their own video
production equipment.
Through efforts made to increase class attendance, and the upgrading of equipment available for
the public to use, we expect that the number of programs produced at the Media Center will
return to a pattern of growth.
8
The Production Van
,~_.~-'
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The replacement of our vintage 1983 GMC production truck, with something a bit more reliable
and functional, was a primary goal for 200 1.
Once Wolf Coach was selected to build the
truck, it took several more months to design the
specific interior layout, create the exterior
graphics, construct the vehicle and have it safely
delivered. Once we actually had the truck, it took another two months to set up the equipment.
It was at this time, that our Van Coordinator's employment was terminated. Not very good
timing. To his credit, new Van Coordinator Kenton Kipp took on the weighty responsibility of
installing all of the equipment. He then coordinated the schedules of several free-lance techs to
wire and test the equipment. As luck would have it, the installation and set-up didn't go
completely smoothly. Some new pieces of equipment and cables had to be ordered and some
alterations made to the break-out panel of the truck. Kenton produced his first program with the
new truck at the end of September. .
Thanks to generous grants from the Operations
Committee and Cable Commission we were
able to do so much sooner than we originally
thought possible.
Staff spent months touring production trucks
around the region, developing general specs for
a vehicle, and obtaining bids.
As one might expect, with the truck being out of commission for three months, and the van
department at half its level of staffmg, the number of van shoots and corresponding number of
volunteers decreased compared to 2000.
140
120
100
80
60
40
20.
o
11# of shoots
0# of volunle9rs
1998
1999
2000
2001
9
Considering the fact that the truck was down for one third of the year, and truck staffmg levels
were cut in half for over half of the year, the numbers look pretty good. Kenton deserves a great
deal of credit for the efforts he's made.
He would have had a much more difficult time
without the assistance of some pretty great
interns. Brown Institute began requiring that
video production students intern as a
requirement for graduation. We've had a steady
supply of applicants ever since.
It shouldn't be difficult'to improve the numbers
in 2002. The truck will be functioning for the
entire year, and we hope to add a full-time
assistant for Kenton by July, provided we have
the fmandal ability to do so.
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City Scope
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The efforts made on behalf of the production of our community news program, City Scope, were
the most dramatic and successful of the year. The show has become a cornerstone of our Media
Center. It is the one program we produce that could be of interest to every cable subscriber in
the North Metro area. Based on the phone calls and comments we've received, our viewers have
come to enjoy the program.
""', Expanded News Department
The fIrst step in improving the show was
to expand the news department. Aric
earned the position of News Coordinator.
Katie was hired as his full-time assistant.
Both ofthern have college degrees and
experience producing television news.
TJ. continues to contribute as an anchor
and segment producer. The rest of stalI
helps whenever necessary, from supplying
footage and ideas for a story to crewing
the shoot. Even though the program is
produced by the News Department, it
serves to bring the entire staff together.
.". Build a distinctive set
The next step was to work with a designer
to create a set unlike any other we'd seen on TV, to give the show a distinctive identity. We
10
worked with Tom Valec of the Anoka Ramsey Community College theatre department to design
and build it. Several students from the college were tapped for their artisan abilities on the
welding, desk construction, and graphics printing. The set is used only for the production of City
Scope. This guarantees that the news show will have a visual identity distinct from any other
program on the channel.
.- Playback changes
With the new permanent set, and improved staffing levels, we were able to reach our goal of
producing a new episode of City Scope each week. The previous production schedule allowed
for production of the show twice a month. The playback time was also changed to a more
viewer friendly 6;30 p.m., seven days a week. It repeats at 2:30 a.m. and 10:30 a.m. each day as
well.
.,. Publicity
Staff worked together to create a City Scope promo kit. It includes a personalized letter
introducing the recipient to the show and asking to be added to press release lists, Aric' s business
card, a full color poster of the show with pertinent program facts, and a copy of the newspaper
article that was printed in the Blaine Spring Lake Park Life newspaper. The kits were mailed to
prospective news sources along with a City Scope t-shirt. We continue to mail City Scope PR
kits to news sources as we become aware of them, and to individuals inquiring about the show.
. Staff Produced Programs
"'.~_. ~~
Aric and T.I. continue to produce humorous promotional spots, which are edited into various
staff produced programs.
Information regarding City Scope is included on flyers handed out at all van shoots.
A print promo was sent to City newsletters for inclusion in each and every publication, until the
end of time.
The number of programs produced by staff is up for the fourth year. This is particularly
impressive this year, as the number of staff dedicated to program production was reduce through
the staff reorganization.
ICPrograma praQualldby stlitr f
'998
,...
2000
200'
11
Staff Programming Highlights
- Chamber Programs
Becoming more involved with the business community was a stated goal of ours. Soon after
joining three local chambers, we began working with them to produce programs. First, staff
often tapes luncheon speakers for playback on the channel. Second, we created the show Taking
Care of Business. The program deals with issues facing the local business community. While
the technical production is done by staff, Tom Snell of the Metro North Chamber of Commerce
hosts the program, selects the content, and arranges for guests. The Southern Anoka County and
Lino Lakes Chambers have also been invited to produce episodes of the show.
_ MN Safe Kids
Aric worked closely with Anoka County law enforcement, fire departments, and government
staff to produce a show about the Minnesota Safe Kids Program. The Anoka County chapter of
MN Safe Kids contacted us about producing the show, and Aric thought it would be an excellent
opportunity to develop a positive working relationship with Anoka County officials while
producing an excellent program.
..... Memory Lane
TJ. created a new program, called Memory Lane, that looks at the events and important issues in
the lives oflocal senior citizens, through interviews, home movies, and photographs. The most
difficult part of producing this program is finding suitable guests to prof1le.
"f'- Viewpoint
Katie and Aric worked to reinvent our community issues
talk show. Its predecessor, Perspectives, took a brief
production hiatus upon the termination of its producer.
We consider this program to be one of the primary
services that the Media Center provides to local clubs and
organizations. It provides a forum for those groups to
discuss their purpose and events to the entire cable
audience.
<F- City Events
Staff covered a wide variety of annual city events including National Night Out, two Safety
Camps, Tower Days, Blaine's Blazin' 4th, Fetes des Lacs, the Anoka County Board meetings,
and election coverage. In addition to the above events that we tape every year, staff worked with
the Centennial Lakes Fire Department and Lino Lakes Police Department on a public safety drill.
The organizations, along with the Anoka County Emergency Services and Minnesota Haz-Mat
Division staged an "event" to test emergency response. The City Scope news crew played the
role of "the Media." They also covered the event for City Scope. T.I. and Aric also produced a
program about the Lino Lakes Police Department Citizen Academy.
...... High School Sports Analysis Programs
In addition to producing a wide variety oflocal high school and athletic association sporting
events, Kenton also produces a couple of sports analysis programs throughout the year. Locker
12
Room Live (13 episodes in 2001) is produced during the football season, and Home Court
Advantage (13 episodes in 200 I) is produced during the basketball season. Both programs
include stats, interviews with players and coaches, and higWights from the previous weeks'
games.
The Outside programs category includes
programs produced by schools, cities,
area churches, other area access centers,
programs we download from satellite,
such as the Classic Arts Showcase,
national series such as the Army News, and state series such as the Environmental Journal.
Total Program Production Breakout
II Programs
produced by
public
. Programs
Produced by
staff
o Programs
produced by
pUblic not
using Media
Center
Of the 646 new programs that played
on the channel in 2001, 27% of them
were produced by staff, 24% of them
were produced by the public utilizing the
Media Center, and 49% of them were
submitted by people who produced them
with somebody else's equipment,
referred to as Outside programs in the
monthly statistics.
~ - ~-,._<-
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Franchise Renewal
-=-\~
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During 200 I we moved from the informal negotiation process to the formal negotiation process.
It included publishing notices in the papers, preparing a budget, formally notifying the company,
hiring consultants, developing a plan, organizing and facilitating meetings and fact finding
sessions with various community groups, preparing and reviewing surveys, holding public
hearings, writing and responding to inquiries, requesting and examining data, and evaluating
company past performance through review of ftIes and records. The needs assessment portion of
the formal process was completed at the end of 200 1. It has provided us with a wealth of
information we can utilize moving forward.
Even while the formal process was underway, we re-initiated the informal process. Several
meetings were held to try to come to an agreement on major issues such as service territory, 1-
Net, and PEG support. The informal sessions seemed to be very positive.
13
Summary
,~-.==._-~ - -
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This has been a challenging year. In it, we took dramatic steps toward improving our product
including facility usage guidelines, City Scope, the production truck, and staffmg. These steps
have given us a very strong base from which to grow. Combined with the data obtained from the
formal needs assessment process, we have an excellent blueprint of what needs to be done to
foster future growth.
Hopefully, 2002 will bring a conclusion to the franchise renewal process and send us on our way
to 15 more years of valuable community television service.
\..~....-=--~-- -,~
14
North Metro Telecommunications Commission
2002 Director List and Vote Distribution
1-
~\l:jjlie~~I''IIitI"'a'~~ .,,:>,~IiOIW~
es' i:>. f
IL_ _ _ _ __ Direct!!.r _ _ ____ it _ SubsNote. Distribution j
I Dick Swanson I 8,986 Subs I
i 9136 Harpers Court i I
I Blaine, MN 55449 i 4 Votes I
[ (H) 763-784-9429 I I
! (J{) 651-296-6135 I I
I Fax: 651-296-6135 i
...__._________j . E-mail:_sts\Vanson.@.~~.b!~ne.~.ll~ ._ .! .__.___.___.._.._..._._. ..__.._J
_' .J _. . __ _ .... ____ ._. .J L._. .__. __ ____ .__ .I
! Mary Capra i 625 Subs I
I 7154 Brian Drive I j
i Centerville, MN 55038 : 1 Vote :
_____..____ ...______._.J@t~51:653:17~_~.___ _._____ ..___..-1 .._ ....____,.. ____ .. .J
__._.___JL... _._ ____ ____________._____.IL____________._______ .J
Circle Pines I Keith Perlich ' 870 Subs I
I 215 Keith Road I !
I Circle Pines, MN 55014 ! 1 Vote II
i (H) 763-786-1577 !
I E:I!!ail:&erlich.@.Ei..ci~21e::E.i!Jes.E:J!l~1l~.J__.___________ ____ .J
_ !L. ___ __ __ _____...1 I .. ._.'. _._ ______. _____.1
i Susan Thomas I 2,002 Subs II
Ii 16350 Isanti St. NE I I
' Ham Lake, MN 55304 i 1 Vote
__ _...__ _....... _.J ili)..76~.:43~-43~9__.__.__.J _____ .'" ._ ___ __.J
L.___...__,..__ ._....__...._jL___._._ __._____ . _____.__...._.JL__ ________________J
i ~~:;~~~~:~:"d i 445 Subs I
I Lexington, MN 55014 ! 1 Vote I
l(J{)m~Mm : i
_..._' "_. .._ j~~,1~~:1~-089_8_________.__J __...___.._ _________1
1.___ _ _..._ .. ..JL. .___._._". _. ,,___...__ __.._..,,_..._ _. __.JL..___ ." "._ . ,,__... ."..___..J
I Dan Tesch i 2,674 Subs I
! 600 Town Center Parkway !
.___.""......J ..~~ 6~f-~~2~o.~~~I~__.___.__j 2 Votes.." _.____.J
I ."._ _.... .._ ..__.:1.. _______ .. .....__ ____ ..._....._.." ____ IL__ .__ _,,_.._ .....____.___.... I
Spring Lake Park Harley Wells : 1,466 Subs I
614 Maple Street NE I
Spring Lake Park, MN 55432 I 1 Vote i
(H) 763-784-2949 i I
..........(Yfl6..?J:~50:20?:2.._...._.n.._._h..._.....J__.______ ..' __.._."
C!!Y- ..
Blaine
1....__ _....
CenterviIle
1_._._.
~_.,......_.._._. ~.,.M.._ _
1.__. ....__
Ham Lake
Lexington
, Lino Lakes
-, 1 n_ ~ 1 ~Jl. L~~~ ~ ;7 - S
'II"
15
North Metro Telecommunications Commission
Operations Committee
;;r._rolOlllm.H .~.iIrjll;:~ J tU t T -~- ~~ - ~~
. L.. _.... C'.i!I.... _..jL..... ...~o.lIIl11it~.~~Rll!res.en.ta!!!~.._.. ..J
Blain.e ! Roger Fraser
i 9150 Central Ave. NE !
i Blaine, MN 55434 i
i (W) 763-784-6700..._........___J
C'~~~'::~.-....::~:'JC~:-.~=:-'---"="''':::..._ ._.._." I
i Kim Moore Sykes
! 1880 Main Street
I Centerville, MN 55038
! 0!!) 651-429-3232
,I==_.:=:__.:.~:=.JC .. __ .:-::'.'___...-: .:
! Jim Keinath
I 200 Civic Heights Circle
; Circle Pines, MN 55014
'............. .._.J j'ff> 7?3'J8.4-589l! .... ... ......
......1L. ..........__. ....._.... ._..........._......... ...........J
i Doris Nivala, 2002 Commission Liaison i
I 15544 Central Ave. NE I'
[ Ham Lake, MN 55304
I
, _'_'_'___ ...__.1 J~J&3.-43~-9555 ___...____..__ ......1
I. ....... ._....__........j L......__.....__..._...__........_.._....._...__.....--.J
Lexington I Mike Delmont '
i 4175 LovelRoad,Suite 140 j
! Lexington, MN 55014 I
i..._........J (~7_@~?8'!.~2792.. ._.. ... .... .......... ,
I 'I
. ............... ....-......-....1 ....... ................_..
Centerville
Circle Pines
; L... _......_
Ham Lake
i
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1
....1
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I
I
I
.,."..,_,_____.._J
I
,
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! Linda Waite Smith
I
.1. 600 Town Center Parkway I
Lino Lakes, MN 55014 I
.. ...____ ___........! _~~...&51-~8~~400.._._............_.....,.... ..... i
, I ... .. ...11..._ ...... _ ..,. ..,_.__ ......_ .J
I Spring Lake Park ~3~~ ~~!,S1~e. NE I
i Spring Lake Park, MN 55432 !
~ .J'!!l761-7.?4.649.1_..................... ....__...1
I Lino Lakes
16
L_...__.l"l.l!!Il~ ......... ...
Heidi Arnson
I .. ..... . ..
Rose Valez
North Ivleti-o Media Center
Statf
,I.... .... '" ..........J)l)~i~l)!l .
i I Executive Director
I................................. ...... ..
......JI.:.m__....
, Administrative Assistant
!
1....._.. .. .)1. ............. ..... ......
Michele Silvester 'Facility Coordinator
Kenton Kipp
I
I~.~.:~ro~so;:-...!
L.. . ...... '..
Rick Kocinski
I . ..
Aric Otzelberger
'IL.-- ..
~.I Katie Young
,
II- ...................... ....................
1....'..1 Joel Kn.Udse n
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I
;,~... ,. _, " ,. ,_ " , m. . ., _ ,.
, Phone: 763-780-8241 x33
Fax: 763-780-8242 i
,
E-mail: k.:kiQI'@~tn,()r.~__. j
. .!I___._...... :
Phone: 763-780-8241 x32 I
, Fax: 763..780-8242 ;
, !
..; E-lllai!:tjnc.!Y@11l1:l!,()!!L..,
..... ..... ,1...- ........ .... "_... . ..1
: Phone: 763-780-8241 x23
: Fax: 763-780-8242 i
..' .E:!I'.all:!k?~jns)(.i@l1ltn.or~. "'oJ
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Phone: 763-780-8241 x25
i
: Fax: 763-780-8242
!
. !F::I1l~il: ~cO~l1ltn-,.oDt...
..... . ....u.. A... "'_.". .._......_J
: Phone: 763-780-8241 x34
i
: Fax: 763-780-8242 '
!
.... ..:J:'::l1laiL\9,'ou.I1~@'.I1t11,?!~. ... ...
_.. .iI
Phone: 763-780-8241 x36
Fax: 763-780-8242
. ... ..... ..... .. .;.F::'.I1ll(I: joel~@llltl1.or~..
il...
I I Van Coordinator
J. ................. ..'
Govt.lProduction Coord.
iI. ......
i Video Technician
".. .....-..-...-....".
':i--~_.._'"
News Coordinator
""--"" ._,. ,.".,..,.,',_..'.,. ..
_11..__.
News Assistant
_.J
!L
Facility Technician
:,
...._ .Jl... . Contact IIl!ot:I!!.l!!ion . ......
Phone: 763-780-8241 x24
Fax: 763-780-8242
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iI_...___. .... __._..J
I Phone: 763-780-8241 x21
; Fax: 763-780-8242 i
I .g-mlli.I:!'Y-"!<:Z.@llltn,.or~_... ...'
..iI.. .._.....' ..... .MO. ...J
Phone: 763-780-8241 x44
Fax: 763-780-8242
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-18-
Media Center
Year End Financial Summary 2001
2000 Funds Forward
2001 Income
2001 Expenditures
$657,145
$532,005
$594,893 (Operations, new truck, equipment)
$594,257.00 (Forward to Bldg & Equip. Funds)
12/31/01 Account Balance
(Operating Reserve)
(Truck Fund)
(Building Fund)
(Equipment Fund)
$594,257.00
$124,351.00
$0.00
$120,000.00
$349,906.00
$594,257.00
-19-
1- - -
ervi{{e
1880 !Main Street . Centen;i[fe, !Mg,[ 55038
(651) 429.3232 . J'O-;( (651) 429.8629
Mr. Bert Casper
6979 Eagle Trail
Centerville, MN 55038
Dear Mr. Casper:
It has been brought to the City's attention that animal owners have been walking their
animals in your neighborhood, depositing fecal matter and not properly disposing of
same. This is a violation of Ordinance #24. Enclosed, please find a copy of same. The
City requests that you post this letter and Ordinance #24 for your town home association
members. Ordinance #24 also addresses licensing of animals.
The City's intent is to educate animal owners in regards to the requirements of being a
responsible animal owner and respecting the rights of those who may not be an owner or
irresponsible animal owner. The City requires a two (2) year animal license for the
purpose of securing information regarding vaccinations and rightful ownership if the
animal is found running at large.
It has also been brought to the City's attention that sidewalks in your neighborhood are
not be shoveled as per Ordinance #50, Section I (Cleaning of Sidewalks). Enclosed,
please find a copy of same. The City also requests that you post this Ordinance. .
The City will do its best to educate residents of their duties and responsibilities by
including these same Ordinance reminders on our web site, cable channel and our City
sign.
Sincerely,
C ~(";l!J ~
Teresa D. Bender
Clerkffreasurer
Enclosures: Ordinance #'s 24 & 50
Cc: Mr. Brian Rawlings
tervi{{e
'EstahCisfierf 1857
1880 'Main Street . Centeroif[e, 'M9>[ 55038
(651) 429.3232 .:fa?( (651) 429-8629
Mr. Brian Rawlings
7069 Dupre Road
Centennne,~ 55038
Dear Mr. Rawlings:
It has been brought to the City's attention that animal owners have been walking their
animals in your neighborhood, depositing fecal matter and not properly disposing of
same. This is a violation of Ordinance #24. Enclosed, please find a copy of same. The
City requests that you post this letter and Ordinance #24 for your town home association
members. Ordinance #24 also addresses licensing of animals.
The City's intent is to educate animal owners in regards to the requirements of being a
responsible animal owner and respecting the rights of those who may not be an owner or
irresponsible animal owner. The City requires a two (2) year animal license for the
purpose of securing information regarding vaccinations and rightful ownership if the
animal is found running at large.
It has also been brought to the City's attention that sidewalks in your neighborhood are
not be shoveled as per Ordinance #50, Section 1 (Cleaning of Sidewalks). Enclosed,
please find a copy of same. The City also requests that you post this Ordinance.
The City will do its best to educate residents of their duties and responsibilities by
including these same Ordinance reminders on our web site, cable channel and our City
sign.
Sincerely,
~ &~~...J
Teresa D. Bender
Clerk/Treasurer
t
Enclosures: Ordinance #'s 24 & 50
Cc: Mr. Brian Rawlings