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HomeMy WebLinkAbout2004-01-14 CC CITY OF CENTERVILLE CITY COUNCIL MEETING JANUARY 14, 2004 6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled meeting on January 14, 2004, at City Hall, 1880 Main Street. PRESENT: Mayor Terry Sweeney Council Member Lee Council Member Paar Council Member Broussard Vickers Council Member Capra ABSENT: None STAFF: City Administrator, Ms. Moore-Sykes City Attorney, Mr. Hoeft City Engineer, Mr. Peterson I. CALL TO ORDER Mayor Sweeney called the January 14, 2004, City Council meeting to order at 6:38 p.m. II. SET AGENDA Mayor Sweeney requested that the items to be handled by Ms. Paulseth be moved up in the agenda. Council Member Capra requested that policies and procedures for handling assessments be added under New Business. Motion by Council Member Broussard Vickers, seconded by Council Member Lee to approve the agenda as amended. All in favor. Motion carried unanimously. III. APPROVAL OF COUNCIL MINUTES 1. December 23, 2003 Council Meeting Minutes Mayor Sweeney requested the following changes: On Page 5, second paragraph from the bottom change to professional services not projects. In the last paragraph change contractor to engineer. On Page 6 change all the contractor references to engineers. At the bottom of the page insert years after two to three. Mayor Sweeney requested that City of Centerville January 14, 2004 Council Meeting Minutes staff look into a claim from Centennial Fire District regarding Rivard Electric and coding for uniforms. Motion by Council Member Capra, seconded by Council Member Broussard Vickers to approve the December 23, 2003 Council Meeting Minutes as amended. All in favor. Motion carried unanimously. IV. CONSENT AGENDA 1.The City of Centerville December 24, 2003 through January 14, 2004 Claims for Approval 2.Centennial Fire District Claims 3.Centennial Lakes Police Department Claims 4.Park & Recreation Committee Request to Expend Funds Not to Exceed $100.00 for Future Skate Night Activities 5.Mound Trail Pay Estimate – Larson Contracting Motion by Council Member Broussard Vickers, seconded by Council Member Lee to approve the Consent Agenda as presented. Mayor Sweeney asked Staff to check on the coding of Check Number 14076 to Rivard Electric as it states it is for a uniform expense. VOTE: All in favor. Motion carried unanimously. V. AWARDS/PRESENTATIONS/APPEARANCES th 1. Mr. Paul Keleher, Sedona Homes Concept Plans 20 Avenue Mr. Keleher of Sedona Homes presented his revised concept plans for development along th 20 Avenue to Council. He then pointed out on the map the areas that they would ask for a rezone to residential and those that would remain commercial. Mr. Keleher indicated the number of units has been revised from 135 units to approximately 80. Council Member Paar indicated he met with Mr. Keleher and Mr. Hanson from the Planning Commission and he feels that this is a workable compromise and he would support the rezoning but not a TIF district. Council Member Lee asked whether the City needed to be concerned with spot zoning. City Attorney Hoeft said he does not think there would be an issue with the proposal. Council Member Capra asked what the proposal for Lloyd Drilling’s property was. Page 2 of 10 City of Centerville January 14, 2004 Council Meeting Minutes Mr. Drilling said it may be a nursing home or assisted care living or something similar but he does not know at this time. Council Member Capra commented that she would have liked to have had the plan before the meeting. She then said that she asked Mr. Drilling and Mr. Keleher whether the commercial townhomes could be moved down to be the gateway into the townhomes. Council Member Broussard Vickers asked whether the existing buildings would be taken down and advised Mr. Keleher to ensure that no variances would be needed for the commercial lot size. Council Member Capra indicated she would not support the TIF but would be fine with the rezoning. Council Member Capra commented that she is concerned with residential being in between two commercial areas. Council Member Capra indicated a lot of this depends upon the flood plain and the City does not have the surface water management plan. Mr. Keleher indicated he is working with Rice Creek on the flood plain designation. Council Member Capra commented that this may not work without the flood plain designation change. Mr. Keleher indicated Mr. Rehbein has excess flood plain credits that they may be able to purchase for the project. Council Member Capra asked whether the development was contingent upon getting the TIF approved. Mr. Keleher indicated they would be coming with a request for TIF. Mayor Sweeney indicated he liked the idea of redeveloping the area and thinks this is a good compromise 2. Mr. Bill Gleason Concept Plans Townhomes/Proposal for Annexation Mr. Gleason presented Council with his proposed townhome development and indicated that he would like Centerville to consider annexing his property from Lino Lakes because Lino Lakes has a moratorium on building permits and he wants to build out the entire property all at once not in stages. Council Member Lee indicated that Ms. Moore-Sykes spoke to Staff at Lino Lakes and it does not sound like they would be interested in being annexed. Page 3 of 10 City of Centerville January 14, 2004 Council Meeting Minutes City Attorney Hoeft indicated that it would be very costly to attempt to force Lino Lakes to allow the annexation. Council advised Mr. Gleason to go to Lino Lakes and discuss it with them but said the City would not be interested if Lino is not willing to go along with the proposal. VI. PUBLIC HEARINGS None. VII. NEW BUSINESS 1. Dredging of Hardwood Estates Pond Mr. Peterson indicated that the City is going to begin its maintenance on ponds this year beginning with the Hardwood Estates Pond. He then explained the plan for excavating the pond and reseeding the edge. Mayor Sweeney explained that the culvert under Brian Way flows backwards because it is higher on one end then the other. Mr. Peterson said that the pipe fills up because the pond is so full of sediment. He then said that the culvert should be lowered but that should be done at the same time as the nd one under 72. He also indicated that there is positive flow toward the pond but the water has trouble going north. Council Member Capra asked if the Eagle Pass pond was being cleaned. Ms. Moore-Sykes indicated that Rice Creek was to do so and bill the developer. 2. 2004 Residential Street Improvement Feasibility Study Council Member Capra expressed surprise that residents are assessed at 75% for the curb and gutter. She also asked how the assessments for corner lots are determined. Mr. Peterson indicated the policy is per lineal front foot on the short side plus 20% of the long side for corner lots. He then said that the assessment will be reduced slightly because he had used one and a half times. Council Member Broussard Vickers asked that Staff have the loan information available at the public information meeting as well as information as to the dollar amount per thousand borrowed for residents to consider. Council asked that there be an overhead with the information for review at the public information meeting as well as numerous copies of the feasibility study. Page 4 of 10 City of Centerville January 14, 2004 Council Meeting Minutes Mayor Sweeney questioned the LaMotte Park assessment as some of the preparation has been done. Mr. Peterson explained that a little work had been done but this estimate includes curb and gutter and adding aggregate base. Mr. Moore-Sykes indicated that the public information meeting is scheduled for January 29, 2004. Council discussed the schedule for the project as it is now one month behind the projected timeline. Council Member Capra asked if it is possible for residents to add drain tiling to the storm sewer. Mr. Peterson explained that there is drain tiling for the road bed but sump pumps cannot connect to that. Council Member Broussard Vickers asked whether running more storm sewer would help with drainage and asked that Staff review the proposal for storm sewer to determine whether extending in any areas would increase drainage. Council Member Capra asked Staff to look into Metropolitan Council recommendations for cities. Council Member Capra indicated she is concerned that the City not create a holding pond behind the curb if the curb is higher than the yards. Motion by Council Member Lee, seconded by Council Member Broussard Vickers to accept the feasibility study and set a public hearing for February 11, 2004. All in favor. Motion carried unanimously. 3. Kelly’s Korner Compliance Check Failure Motion by Council Member Capra, seconded by Council Member Broussard Vickers to table this matter to January 28, 2004. All in favor. Motion carried unanimously. 4. TimeSaver Offsite Secretarial Rate Increase and Contract Renewal for 2004 Motion by Council Member Broussard Vickers, seconded by Council Member Capra to approve the TimeSaver Offsite Secretarial contract renewal for 2004. All in favor. Motion carried unanimously. 5. Bonestroo, Rosene, Anderlik & Associates – Rate Increase for 2004 Page 5 of 10 City of Centerville January 14, 2004 Council Meeting Minutes Mayor Sweeney commented that Council Members had suggested looking at engineering firms and he suggested now would be the time to do so. Mr. Peterson indicated the increase in his rate was 2.7%. Council Member Capra said she would like to research other engineers for any big City projects because she feels that the City is not requiring them to be competitive. Motion by Council Member Broussard Vickers, seconded by Council Member Paar to approve the rate increase for 2004 for Bonestroo, Rosene, Anderlik & Associates. All in favor. Motion carried unanimously. 6. Polices and Procedures for Assessments Council Member Capra explained that one resident called her because she felt as if she had not been treated with respect with regard to receiving information on the final assessment on Peltier Preserve. She also indicated that there is some confusion as to whether there is a policy to allow partial payment on assessments. Ms. Moore-Sykes indicated that Ms. Paulseth has explained that the City would just need to create a new amortization schedule if a partial payment is received. City Attorney Hoeft suggested the City create a policy for partial payments to eliminate excess Staff time for taking frequent small payments. Council Members indicated they would like the Staff to have conflict resolution and/or customer service training to assist them in dealing with residents. Ms. Moore-Sykes indicated she was offsite at a meeting when the resident came in. Council Member Capra indicated Ms. Paulseth is available when Ms. Moore-Sykes is not. Ms. Moore-Sykes indicated that Staff has the unfortunate task of providing information to residents that they usually do not want to hear so it is not always possible to have them leave City Hall happy. She then said that she would look into customer service training as a way of providing information and suggestions on how to handle difficult situations. Council Member Lee suggested keeping a call log and informing Council of anything that escalates over a minor issue. Council Member Paar commented that no matter what is done it is not going to be good enough and he agrees that residents should be treated fairly but he also believes that if someone is treating Staff badly they should not expect Staff to accept that type of abuse. 6. Tobacco License for New Centerville Market Page 6 of 10 City of Centerville January 14, 2004 Council Meeting Minutes Abdusalam Hassen came to Council for a new tobacco license for the old Tom Thumb location newly renamed Centerville Market. City Attorney Hoeft indicated the City Clerk informed him that a BCA check was not able to be conducted but the Anoka County background check was completed. Council asked Staff to determine what the requirements for background checks are for tobacco licenses. Motion by Council Member Capra, seconded by Council Member Broussard Vickers to approve a temporary 60 day tobacco license for Centerville Market. All in favor. Motion carried. IX. OLD BUSINESS 1. Capital Improvement Plan & Authorizing Capital Expenditures for 2004 Resolution #04-003 Motion by Council Member Capra, second by Council Member Broussard Vickers to approve the Capital Improvement Plan and authorize capital project expenditures as amended at the work session on Monday, January 12, 2004. All in favor. Motion carried unanimously. 2.Possible Ordinance #4 Amendment, 24-Hour Businesses Council Member Capra indicated she would like the City to consider regulating 24 hour businesses through Ordinance #4. Council agreed to ask Planning and Zoning to consider it as part of the ongoing Ordinance #4 amendments. X. ANNOUNCEMENTS/UPDATES 1. CSAH 14 Ms. Moore-Sykes indicated that the County will be holding a public information meeting on February 19, 2004 from 5:00 p.m. to 9:00 p.m. to discuss the different routes and feasibility. The meeting is tentatively scheduled to be held at Wargo Nature Center as the school is not available that evening. Council Member Capra suggested holding future meetings further in advance to be able to hold them at the elementary. 2. Lawful Gambling Regulations Page 7 of 10 City of Centerville January 14, 2004 Council Meeting Minutes Council Member Capra asked whether Staff spoke to anyone at the Gambling Control Board concerning accepting donations from the Lions and giving a donation to the Lions. Ms. Paulseth indicated she had highlighted the applicable areas in the documents provided and commented that the City can do whatever is legally authorized with the funds. Council Member Capra indicated she would feel better if the Lions would provide a list of what they would spend the money on. Mayor Sweeney indicated there is a budget for the festival. He then said that the budget is $25,000 and the City has donated $15,000 with specific restrictions as to what it is to be spent on. The other money comes from donations and ticket sales. He further commented that the money that was made last year on the festival was due to food and beer sales during the softball tournament. This year, rather than hitting up the businesses again, the suggestion is to use gambling funds. Council Member Capra said she is concerned with making a donation because once the City receives a donation it becomes City money and there are restrictions on what can be done with public funds. City Attorney Hoeft indicated that donating to the Lions is a lawful distribution and, while Council may worry about what it is spent on, it does not restrict the ability to give funds to the Lions. He further commented that the only criteria is that the City donates to the Lions and the Lions are not bound to spend that money according to a public purpose criteria. Council Member Capra indicated she would be more comfortable with it if the Lions brought her a list of what they would spend the money on so she could make sure it was for a lawful purpose. Ms. Paulseth commented the festival is a public purpose. Council Member Capra indicated that beer would not be for a public purpose. Mayor Sweeney explained that the beer is provided by the distributor and the Lions pay for what they use and they pay for the beer out of the money from the sales. 3. Frozen Fete des Lacs Paul Burke updated Council on the frozen Fete des Lacs. Council Member Broussard Vickers asked whether the experimental aircraft operators have liability insurance with the City named as an additional insured. Mr. Burke indicated that the insurance will be in place as will the racing insurance. Page 8 of 10 City of Centerville January 14, 2004 Council Meeting Minutes Council Member Paar indicated that the EDC has finalized the business directories for 2004 and rolled the new resident packet into it. Council Member Paar told Council that the festival is looking for volunteers to assist with the events. He then asked whether the Lions would be handling concessions. Mayor Sweeney indicated that no one has volunteered for the event but the Lions will discuss it and they plan to have a trailer for the ice racing. Council Member Paar asked whether a blanket permit for the festival to cover all the events could be issued and whether the City could waive the cost. Council Member Paar asked for funds for the events not to exceed $1,500 on behalf of the EDC to cover the printing costs and cost of prizes. Motion by Council Member Capra, seconded by Council Member Lee to approve not to exceed $1,500 for the festival. All in favor. Motion carried unanimously. Council Member Lee indicated that skate night was very well attended and enjoyed by all. Mayor Sweeney indicated the next skate night is January 23, 2004. Mayor Sweeney indicated that Centerville has gone from number 3 in terms of taxes down to 22. He then read from an article in the St. Paul Pioneer Press that provided information on local taxes. Mayor Sweeney reported that the first police steering committee governing board meeting was held and there will be another one on January 24, 2004 from 8:00 a.m. to 3:00 p.m. Council Member Capra indicated there is a nice article in the Quad Press about St. th Genevieve’s 150 Anniversary celebration. Ms. Moore-Sykes asked whether any Council Members wanted to sit on the oral board for police interviews. Council Members Lee and Capra and Mayor Sweeney indicated they would be available. XI ADJOURNMENT Motion by Council Member Lee, seconded by Council Member Broussard Vickers to adjourn the January 14, 2004 City Council Meeting at 9:05 p.m. All in favor. Motion carried unanimously. Page 9 of 10 City of Centerville January 14, 2004 Council Meeting Minutes Transcribed by: Joan Lenzmeier, Recording Secretary TimeSaver Off Site Secretarial, Inc. Page 10 of 10