Loading...
HomeMy WebLinkAbout2004-06-23 CC CITY OF CENTERVILLE CITY COUNCIL MEETING JUNE 23, 2004 6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled meeting on June 23, 2004, at City Hall, 1880 Main Street. PRESENT: Mayor Terry Sweeney Council Member Lee Council Member Paar Council Member Broussard Vickers Council Member Capra ABSENT: None STAFF: City Administrator Ms. Moore-Sykes City Attorney Mr. Hoeft City Engineer Mr. Peterson I. CALL TO ORDER Mayor Sweeney called the June 23, 2004, City Council meeting to order at 6:30 p.m. II. SET AGENDA Mayor Sweeney indicated that an executive session to continue discussions of the employee allegations would be added at the end of the regular meeting. Ms. Moore-Sykes requested that Item 1 under Awards/Presentations be removed. Motion by Council Member Paar, seconded by Council Member Broussard Vickers to approve the agenda as amended. All in favor. Motion carried unanimously. III. APPROVAL OF COUNCIL MINUTES 1.June 9, 2004 City Council Meeting Minutes 2.June 9, 2004 Executive Session Meeting Minutes Motion by Council Member Capra, seconded by Council Member Lee to approve the June 9, 2004 City Council Meeting Minutes and the June 9, 2004 Executive Session Minutes as presented. All in favor. Motion carried unanimously. City of Centerville Council Meeting Minutes June 23, 2004 IV. CONSENT AGENDA 1.The City of Centerville June 9, 2004 through June 23, 2004 Claims for Approval 2.Centennial Fire District Claims 3.Centennial Lakes Police Department Claims June 1 – June 10, 2004 4.Dresel Contracting - $113,297.00 – Pay Estimate #1 – 2004 Street Project 5.Northdale Construction - $149,634.55 – Pay Estimate #2 – Hunter’s Crossing nd Phase I, 2 Addition 6.Maguire Iron - $64,825.15 – Pay Estimate #1 – Water Tower nd 7.Stork Twin City Testing - $982.00 – Hunter’s Crossing 2 Addition, Street & Utility nd 8.Stork Twin City Testing - $527.00 – Hunter’s Crossing 2 Addition, Street & Utility 9.Attendance of Finance Director – GFOA Seminar - $450.00 Mayor Sweeney clarified that the $560.79 check to him on the Centennial Fire District Claims was for reimbursement for cabinets purchased by him for the Fire Station. Council Member Lee requested further information on the mileage reimbursement for Ms. Stephan. Ms. Stephan clarified that only $11.00 was for mileage the remainder was to reimburse her for the supplies she purchased for the gardens. Motion by Council Member Broussard Vickers, seconded by Council Member Lee to approve the Consent Agenda as presented. All in favor. Motion carried unanimously. V. AWARDS/PRESENTATIONS/APPEARANCES 1. Mr. Tom Fox and Mr. Jeff Helpern (Racino Group) This item was removed from the agenda. 2. Mr. Bill Bisek, Mr. Paul Burke and Mr. Paul Steffel – M1 TIF District Mr. Bill Bisek of 7098 Centerville Road addressed Council and asked the City to consider a TIF district for the downtown area to allow for redevelopment at the same time as the County Road 14 road construction. Council discussed the matter and asked Staff to work with Mr. Bisek and the Downtown District Association to determine the steps necessary to establish a TIF district. Council also indicated that the Downtown District Association would be asked to contribute to the costs associated with establishing the district. Page 2 of 9 City of Centerville Council Meeting Minutes June 23, 2004 3. Mr. Greg Kieselhorst, Centerville Lion’s – Fete des Lacs Gambling Permit Mr. Kieselhorst of 7155 Brian Drive addressed Council and asked for approval of the bingo permit for the Festival. Motion by Council Member Broussard Vickers, seconded by Council Member Capra to approve the request of the Centerville Lions for an exempt permit fee for bingo for the Festival as requested. All in favor. Motion carried unanimously. VI. PUBLIC HEARINGS None. VII. NEW BUSINESS 1. Resolution #04-026 – Close Project Fund Centerville Town Office Park Motion by Council Member Broussard Vickers, seconded by Council Member Lee to approve Resolution #04-026 as presented. All in favor. Motion carried unanimously. 2. Resolution #04-027 – Revise Investment Policy Motion by Council Member Lee, seconded by Council Member Capra to approve Resolution #04-027 as presented. All in favor. Motion carried unanimously. 3. Resolution #04-028 – Northland Securities Designated Depository Motion by Council Member Capra, seconded by Council Member Paar to approve Resolution #04-028 as presented. All in favor. Motion carried unanimously. 4. Resolution #04-029 – Modifying Resolution #04-001 to Include Northland Securities/Pershing, LLC Motion by Council Member Capra, seconded by Council Member Lee to approve Resolution #04-029 as presented. All in favor. Motion carried unanimously. 5. Church of St. Genevieve Request for 3.2 Temporary Liquor License – August 15, 2004 Festival (Resolution #04-032) Motion by Council Member Broussard Vickers, seconded by Council Member Capra to approve Resolution #04-032 as presented. All in favor. Motion carried unanimously. Page 3 of 9 City of Centerville Council Meeting Minutes June 23, 2004 6. Trio Inn & Kelly’s Korner Request for 2:00 a.m. Serving of Alcohol (Annual Renewal) Motion by Council Member Broussard Vickers, seconded by Council Member Paar to authorize the City Clerk to sign the renewal form for the option 2:00 a.m. closing time for Kelly’s and Trio. All in favor. Motion carried unanimously. 7. Dead Broke Saddle Club (Government Approval/Acknowledgement for Use of Gambling Funds) Motion by Council Member Lee, seconded by Council Member Capra to authorize the approval/acknowledgment for use of gambling funds. Council Member Capra asked when Dead Broke Saddle Club was due for license renewal. Ms. Paulseth indicated that she was not sure but they are scheduled to be bringing in a check for the past due 10% requirement. VOTE: All in favor. Motion carried unanimously. 8. Letter of Credit – The Shores Subdivision Ms. Paulseth indicated that since the staff report was written the developer has paid the outstanding invoices for snowplowing and street sweeping. Motion by Council Member Broussard Vickers, seconded by Council Member Paar to draw upon the existing letter of credit for all private improvements that have not been completed per the Public Works Director if the letter of credit is not renewed prior to the expiration date. All in favor. Motion carried unanimously. Council Member Lee asked that Mr. Palzer take a hard look at the property before any funds are released. 9. Letter of Credit – Pheasant Marsh II Subdivision (Resolution #04-030) Motion by Council Member Lee, seconded by Council Member Broussard Vickers to approve Resolution #04-030 as presented. All in favor. Motion carried unanimously. 10. Council Pay Ordinance #52 – Consideration of Adjustment Council Member Broussard Vickers commented that it has been four years since Council’s pay has been adjusted. Page 4 of 9 City of Centerville Council Meeting Minutes June 23, 2004 Motion by Council Member Broussard Vickers, seconded by Council Member Capra to increase Council pay to $225.00 and the Mayor’s pay to $285.00. Council Member Paar indicated he would consider Council pay at $300.00 and the Mayor at $350.00 or $400.00. Council Member Capra indicated she was thinking $250.00 for Council and $300.00 for Mayor. Council Member Broussard Vickers withdrew her motion. Council Member Capra withdrew her second. Mayor Sweeney indicated he was thinking $300.00 for Council and $400.00 for Mayor since it has not been adjusted for four years. Motion by Council Member Paar, seconded by Council Member Lee to approve the amendment to Ordinance #52 for Council pay at $275.00 and the Mayor’s pay at $350.00. Council Member Broussard Vickers pointed out that the Council budget would go up to nearly $17,000 with the proposed increase. VOTE: All in favor. Motion carried unanimously. 11. Parks & Recreation Committee Recommendation – Park Dedication Fees for Commercial/Industrial Development (Resolution #04-031 Council Member Capra indicated she would like to use $1,800.00 as the fee now and then consider raising it at the first of the year. Mayor Sweeney indicated that a fee of $2,175.00 would bring the City in line with the fees charged by Lino Lakes. Motion by Council Member Lee, seconded by Council Member Capra to approve Resolution #04-031 to approve the addition of park dedication fees for commercial and industrial development in the amount of $2,175.00 per acre. Council Member Capra indicated that she would like the fee to be $1,800.00 as she is concerned that high fees could deter commercial development. Council Member Lee indicated that there is no commercial development pending and this is the Staff recommendation. Page 5 of 9 City of Centerville Council Meeting Minutes June 23, 2004 Mayor Sweeney commented that the $2,175.00 is comparable to surrounding communities. Council Member Broussard Vickers indicated that this is the Staff recommendation. VOTE: All in favor. Motion carried unanimously. VIII. OLD BUSINESS 1.Recommendation for Hiring Public Works Maintenance Employee (Tabled) City Attorney Hoeft indicated that he has reviewed the Minutes as taken from the tape and it appears that Council had agreed to go back to the list should the two authorized hires not work out. City Attorney Hoeft indicated that he would recommend going back to the list and finding out the next highest pointed person on the list and that would be the next eligible person. He then said that if the City is not comfortable with doing that then he would recommend determining whether one employee is enough for now and beginning the process again for a second person if necessary. Council Member Capra indicated she talked to those that did the ranking and two of the people stated that they did not use the points for those they picked for the top five. City Attorney Hoeft indicated that would be problematic in that the whole process needs to be set up on a pointing system and, if there are comments that they did not rank by points, then there may be a fundamental flaw in how the list was established. Council Member Broussard Vickers clarified that the initial breakdown was on a strictly points basis to come up with those that would be interviewed. Council Member Lee suggested that the four interviewers meet and come to consensus on a single recommendation to Council on whom to hire. Mayor Sweeney indicated he would like to take the suggestion of the City Attorney and wait a few months and allow time for the new hire to be trained and then see whether the second person is necessary and start the process over. Council Member Broussard Vickers commented that it would be easier to take on one new employee at a time in terms of training. Mayor Sweeney said he feels the City should come up with a clearer and more defined process for hiring. City Attorney Hoeft commented that Mr. Lepak had alluded to the fact that the City needs to be careful about coming up with an after the fact rationale for selecting Page 6 of 9 City of Centerville Council Meeting Minutes June 23, 2004 someone. He then said that the City does not have that issue with the ones offered the positions because they were at the top of the list. Council Member Capra indicated she agreed with not hiring a second person right now. Council Member Lee said he thinks there is a need for another person but looking at the circumstances it would be the best decision to wait and start the process over. Council Member Capra indicated that she would like to review this in three months. Council Member Paar commented that Council said it was hiring two people and he feels the need for the two people is there. Mayor Sweeney clarified that Council is not saying the City will not hire a new person but that it will be revisited in three months. City Attorney Hoeft commented that it may be a better thing from a Staff perspective to limit the hiring to one at a time anyway due to the work involved with training. Council Member Capra clarified that some of the interviewers were saying they looked at points but also the assets and skills that the City is lacking. City Attorney Hoeft indicated that would need to be reflected in assigning points to these people. IX. ANNOUNCEMENTS/UPDATES 1. 1540 Peltier Lake Drive (Update) Council Capra asked for an update on the clean up at 1540 Peltier Lake Drive and said that residents have expressed concern that the resident may be living there again. She also asked if there is anything that the City can do to expedite the clean up of the property. City Attorney Hoeft indicated that there are time restrictions and no one is to be at the property from 10:00 p.m. to 7:00 a.m. but there are no time restrictions for the clean up and the City cannot push that. He further commented that if the police find that the resident is at the property during hours she is not supposed to be she can be removed. Council asked Staff to provide the hours information to the Police Department and confirm that extra patrols in the area were requested to ensure compliance. Council Member Capra asked why the City Engineer had recommended that the City pay for the additional storm catch basin for Eagle Pass. Page 7 of 9 City of Centerville Council Meeting Minutes June 23, 2004 Mr. Peterson indicated it was not included in the original plan because they were not aware of how much water flows through there. Council Member Broussard Vickers commented that the developer has the responsibility to bear the costs associated with his development. Council asked the Engineer to determine how much it will cost and the City Attorney to determine whether the City can require that the developer pay for it. Council briefly discussed the possibility of a grading inspection prior to sodding in an attempt to try and eliminate drainage issues. Council Member Broussard Vickers asked whether the City needed to prepare a report at the end of the slaughterhouse moratorium. City Attorney Hoeft indicated that the moratorium would expire at the end of July and no report is necessary. Mayor Sweeney read a letter from Officer Bernardy indicating that all businesses with tobacco licenses passed the latest compliance check. Council Member Broussard Vickers indicated she would be interested in security training if there is something available on a Saturday morning. Council Member Capra indicated that she has heard from residents that Dresel Contracting is doing a great job of keeping them informed and they have been very courteous. She then thanked them for their professionalism. Council Member Lee suggested that Staff send a letter to them acknowledging their efforts and thanking them for their professionalism for the work on Peterson Trail. Council agreed. Council Member Paar indicated he would not be able to attend the County Road 14 meeting on Thursday, June 24, 2004. Council Member Capra indicated she would be able to attend. Ms. Moore-Sykes indicated that she is attempting to schedule SRF for a worksession on July 14, 2004 before the Council meeting. Council recessed at 8:13 prior to commencing the Executive Session. Page 8 of 9 City of Centerville Council Meeting Minutes June 23, 2004 X. ADJOURNMENT Motion by Council Member XX, seconded by Council Member XX to adjourn the June 23, 2004 City Council Meeting at XX:XX p.m. All in favor. Motion carried unanimously. Transcribed by: Joan Lenzmeier, Recording Secretary TimeSaver Off Site Secretarial, Inc. Page 9 of 9