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HomeMy WebLinkAbout2004-08-11 CC CITY OF CENTERVILLE CITY COUNCIL MEETING AUGUST 11, 2004 6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled meeting on August 11, 2004, at City Hall, 1880 Main Street. PRESENT: Mayor Terry Sweeney Council Member Paar Council Member Broussard Vickers Council Member Capra Council Member Lee ABSENT: None. STAFF: City Administrator Ms. Moore-Sykes City Attorney Mr. Hoeft City Engineer Mr. Peterson I. CALL TO ORDER Mayor Sweeney called the August 11, 2004, City Council meeting to order at 6:30 p.m. II. SET AGENDA Mayor Sweeney added Resolution #04-040 Appointing Election Judges under New Business. Ms. Moore-Sykes requested that the proposal from Visu-Sewer be added under New Business. Motion by Council Member Paar, seconded by Council Member Lee to approve the agenda as amended. All in favor. Motion carried unanimously. III. APPROVAL OF COUNCIL MINUTES 1.July 28, 2004 Council Meeting Minutes Council Member Capra requested the following changes: On Page 9, insert storm before the word sewer. On Page 10 change cable committee to commission. On Page 3 add that the lighted vests cost $200.00 each. City Council August 11, 2004 Meeting Minutes Motion by Council Member Capra, seconded by Council Member Broussard Vickers to approve the July 28, 2004 City Council Meeting Minutes as amended. All in favor. Motion carried unanimously. Council Member Lee abstained from voting as he was not present at the meeting. IV. CONSENT AGENDA 1.City of Centerville July 28 through August 11, 2004 Claims 2.Centennial Fire District Claims through August 2, 2004 3.Pay Estimate #3, Dresel Contracting (2004 Street Project) - $343,403.46 nd 4.Pay Estimate #4, Northdale Construction Company (Hunter’s Crossing, 2 Addition, Phase I) - $112,494.07 5.Pay Estimate #4/Revised, Dave Perkins Contracting, Inc., (Peltier Preserve) - $39,894.78 6.Acceptance of Resignation of Ms. Bridget Backman, Economic Development Committee Council Member Lee requested that Item 3 be removed for discussion. Motion by Council Member Broussard Vickers, seconded by Council Member Lee to approve Consent Agenda Items 1, 2, 4, 5, and 6 as presented. All in favor. Motion carried unanimously. Council Member Lee asked whether the skate park pad had been corrected. Mr. Peterson indicated that it has not been but only a portion of the bituminous has been paid for. He then explained that they intend to correct the pad by heating it up and shaving off some asphalt and then smoothing it down. Council Member Lee indicated that if it looks bad or is rough he would not be in favor of it. Council indicated a willingness to try the recommended fix but said if it does not look right or does not work properly the City would ask that it be redone. Motion by Council Member Broussard Vickers, seconded by Council Member Capra to approve Consent Agenda Item 3 as presented. All in favor. Motion carried unanimously. V. AWARDS/PRESENTATIONS/APPEARANCES None. Page 2 of 8 City Council August 11, 2004 Meeting Minutes VI. PUBLIC HEARINGS None. VII. NEW BUSINESS 1. Resolution #04-038 Domestic Violence Awareness Month Motion by Council Member Capra, seconded by Council Member Broussard Vickers, to approve Resolution #04-038 as presented. All in favor. Motion carried unanimously. 2. Resolution #04-039 Accepting Bid for the 2004 Street Seal Coat Project Motion by Council Member Broussard Vickers, seconded by Council Member Paar, to approve Resolution #04-039 awarding the bid for the seal coat project as presented and recommended by the City Engineer. All in favor. Motion carried unanimously. 3. Policy/Procedures for City sign, Web Site & Cable Channel Usage (Community Events) Mayor Sweeney commented that, in his opinion, the separation of church and state has been misinterpreted and he interprets it to mean that the state cannot establish a religion and it does not state that the City cannot use its sign to advertise community events that may be held at a church. Council discussed the matter and agreed that Staff should use common sense and good judgment as to whether it is a community wide event and whether advertisement of it would be appropriate. 4. Police Budget A formal budget was not submitted for consideration. Council discussed the police budget briefly as well as discussing some issues that are arising with the three City police group. Council discussed the difficulties with the Police Commission and asked Staff to obtain a quote for police services from Lino Lakes, Anoka County, and provide the information previously prepared by Staff on the City having its own police department. Motion by Council Member Broussard Vickers, seconded by Council Member Capra to table the police budget to the next meeting. All in favor. Motion carried unanimously. Page 3 of 8 City Council August 11, 2004 Meeting Minutes Mayor Sweeney asked Ms. Moore-Sykes to provide the Joint Powers Agreement to Council for review as to whether the City can opt out of the agreement and, if so, how much that would cost the City. 5. Gassen Companies Request to Move Mailboxes Located at 1854 Pioneer Lane to Another Location (Service 1861 Pioneer & 7005 Eagle Trail Council discussed the request from Gassen Companies for relocation of mailboxes and asked Staff to contact them for further information, including a site plan and whether or not the residents affected by this approve of the relocation. Motion by Council Member Broussard Vickers, seconded by Council Member Lee to table this matter until further information is received from Gassen Companies. All in favor. Motion carried unanimously. 6. Resolution #04-040 Election Judges Ms. Moore-Sykes indicated that Staff recommends that Ms. Stephan be appointed as Interim Deputy Clerk to take filings and filing fees in the event that Ms. Bender is not available. Motion by Council Member Lee, seconded by Council Member Paar to approve Resolution #04-040 as presented. All in favor. Motion carried unanimously. 7. Visu-Sewer Mr. Peterson explained that Visu-Sewer has submitted a bid to repair three sewer lines in the amount of $6,015.00. Motion by Council Member Capra, seconded by Council Member Paar to approve the bid from Visu-Sewer in the amount of $6,015 as recommended by the City Engineer. All in favor. Motion carried unanimously. VIII. OLD BUSINESS 1. Ms. Betsy Scheller, 7389 Old Mill Road (Tabled) It has been determined that the proper governing authority to grant the waiver is Anoka County. This matter can be removed from the Agenda. 2. Personnel Policy Motion by Council Member Broussard Vickers, seconded by Council Member Paar to table this matter to the September 1, 2004 budget work session. All in favor. Motion carried unanimously. Page 4 of 8 City Council August 11, 2004 Meeting Minutes 3. Hiring Procedure (Tabled) Council Member Capra requested that the procedure be amended to indicate that the City Administrator will make a recommendation to Council for approval. Motion by Council Member Capra, seconded by Council Member Broussard Vickers to approve the hiring procedures as amended. All in favor. Motion carried unanimously. A resident came to the meeting and complained that there are too many police near the 35E area in town because she got a ticket for passing on the right. She then said that not passing on the right is dangerous because you can be rear-ended. She further suggested that the police should target speeders on her road rather than the 35E area and suggested that it is ridiculous that there are five speed limit changes within one mile of her home. Council advised her to contact the Police Department with any speed enforcement suggestions. 4. Storm Drainage on Center Street (Tabled) No discussion. 5.Mr. Palzer Reimbursement Claim (Tabled) Motion by Council Member Capra, seconded by Council Member Broussard Vickers to approve the insurance reimbursement to Mr. Palzer at $18.80 per week from January 1, 2003 to date per his contract. Mayor Sweeney indicated it is his position that these amounts were paid and then some and that this situation was terminated when the City implemented the cafeteria plan. Council Member Broussard Vickers indicated that Council was not crystal clear on the matter and this would take care of the situation once and for all at a minimal expense to the City. VOTE: Ayes – 4, Nays 1 – (Sweeney). Motion carried. Motion by Council Member Capra, seconded by Council Member Paar to terminate the $18.80 per week insurance reimbursement contract with Mr. Palzer effective immediately. All in favor. Motion carried unanimously. Page 5 of 8 City Council August 11, 2004 Meeting Minutes 6.Project Closeout Form (Tabled) Council informed Staff that Members would like to see a complete project management form that lists all the steps that must be completed before the project can be closed out rather than just a brief closeout form. Motion by Council Member Broussard Vickers, seconded by Council Member Capra to table this matter to the Council Meeting in Mid-November. All in favor. Motion carried unanimously. Council asked that Staff have a form to be considered at the November meeting. 7. Ideas to Improve Council/Staff Communication/Relations Ms. Moore-Sykes indicated that there are communications issues right now and suggested it may be better to bring in a firm to assist with those before hiring for the new position and bringing someone new into the situation. Council asked Staff to obtain two quotes that include price and what services that price includes for Council consideration. 8. Wedding Reception Trio Inn – Liquor License Reconsideration (Approved Temporary/Event 3.2% Malt Liquor) Proposed Requested Modification to Temporary Event “On Sale” Liquor Ms. Moore-Sykes indicated that there was a misunderstanding between the Applicant and Staff in that Staff thought this was a request for 3.2 malt liquor but the applicants would like to have a full bar at the event and would need an “On Sale” license. Council Member Paar said he thought he remembered that the applicant had said there was a problem with the request and that it was for beer and wine. City Attorney Hoeft indicated that a 3.2 malt liquor license was approved and Council would need to reconsider and then amend the license if that is what it would like to approve. Council Member Capra indicated she was not in favor of changing from the 3.2. Motion by Mayor Sweeney, seconded by Council Member Paar to reconsider. Ayes – 2, Nays – 3. Motion failed. IX. ANNOUNCEMENTS/UPDATES 1.Apple Tree Square Trailway Page 6 of 8 City Council August 11, 2004 Meeting Minutes Ms. Moore-Sykes explained that Apple Tree Square does not have a developer’s agreement. City Attorney Hoeft recommended sending a letter to Mr. Drilling indicating what the issue is and asking him to escrow money for the trail. 2. Eagle Pass Mr. Peterson indicated that it is possible to drain the area but that would take excavation and the removal of trees. Council Member Paar indicated that residents told him that they were told that the trees would remain but that there would be drainage to the north. Council Member Broussard Vickers asked for a site plan that shows where all parties homes are located and where the various trees and drainage being discussed are located. Mr. Peterson explained that the drainage is not as it was planned on the grading map submitted. He then said that there is a high spot in the middle preventing flow. Council Member Broussard Vickers asked that a letter be sent indicating the problem, the solution to the problem, and a time frame for compliance. Council asked that it be done by September 1, 2004 or Council will authorize the work done. nd 3. Arnt Construction (Pheasant Marsh 2 Addition) - $2,408.00 Mr. Peterson explained that the final wear course was to be installed in 2003 but, due to the fact that the development did not build out as planned, that was not done and bituminous costs have increased and Arnt Construction is asking to be reimbursed for the extra amount. Motion by Council Member Broussard Vickers, seconded by Council Member Lee to approve the request of Arnt Construction in the amount of $2,408.00 as recommended by the City Engineer. All in favor. Motion carried unanimously. 4. Construction of Water Tower Tower construction is to begin in early September with the foundation to be finished at the end of August. 5. Met Council Sewer Update (MCES) Council Member Capra informed Council that the Met Council is attempting to locate two huge tanks to hold overflow sewer water in Hugo. Page 7 of 8 City Council August 11, 2004 Meeting Minutes 6. Purchase of 1601 LaMotte Drive (Tabled) City Attorney Hoeft indicated that he has a meeting set up later in the week to discuss the matter with the attorney for the seller. Council Member Lee asked whether there would be an executive session to discuss possible or pending litigation. City Attorney Hoeft indicated that if Council wishes to do so it is possible but said that the complaint of the City Administrator was discussed after the last meeting. Council Member Capra indicated that Council Member Lee wants to revisit that issue. Council Member Lee indicated he is concerned that it may appear that the City is doing nothing. City Attorney Hoeft indicated the City Council would be recessing to executive session to discuss the complaint of the City Administrator regarding hostile work environment. Mayor Sweeney indicated that Fete des Lacs went very well and thanked everyone who was involved to make the event a big success. Ms. Moore-Sykes provided information to Council from George Eilertson regarding funding a new police facility and on public finance. Ms. Moore-Sykes handed out information to Council from a man who would like to set up a woodworking shop and has asked about renting the Turcotte property. Ms. Moore-Sykes handed out a folder with information from Mr. Bill LaLonde on entry monument. Ms. Moore-Sykes informed Council she had received a letter from a resident on Dupre concerned about the street project. She then provided a copy of the letter that was sent to them in response. Council recessed to executive session at 8:40 p.m. X. ADJOURNMENT Motion by Council Member XX, seconded by Council Member XX to adjourn the August 11, 2004 City Council Meeting at XX:XX p.m. All in favor. Motion carried unanimously. Transcribed by: Joan Lenzmeier, Recording Secretary Page 8 of 8 City Council August 11, 2004 Meeting Minutes TimeSaver Off Site Secretarial, Inc. Page 9 of 8