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HomeMy WebLinkAbout2004-09-22 CC CITY OF CENTERVILLE CITY COUNCIL MEETING SEPTEMBER 22, 2004 6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled meeting on September 22, 2004, at City Hall, 1880 Main Street. PRESENT: Mayor Terry Sweeney Council Member Paar Council Member Capra Council Member Broussard Vickers ABSENT: Council Member Lee STAFF: City Administrator Ms. Moore-Sykes City Attorney Mr. Hoeft City Engineer Mr. Peterson I. CALL TO ORDER Mayor Sweeney called the September 22, 2004, City Council meeting to order at 6:35 p.m. II. SET AGENDA Ms. Moore-Sykes requested that the Resolution approving the Richard Davidson lot split be added. Council Member Capra requested that Mr. and Mrs. Stutz be added with regard to the on street parking ordinance. Motion by Council Member Broussard Vickers, seconded by Council Member Lee to approve the agenda as amended. All in favor. Motion carried unanimously. III. APPROVAL OF COUNCIL MINUTES 1.September 8, 2004 Council Meeting Minutes 2. September 14, 2004 City Council Special Meeting Minutes Mayor Sweeney requested that the word handled be corrected on Page 4. City of Centerville September 22, 2004 Council Meeting Minutes Council Member Capra noted that Council Member Broussard Vickers had abstained from the Minutes. Motion by Council Member Capra, seconded by Council Member Paar to approve the September 8, 2004 Council Meeting Minutes as Amended. All in favor. Motion carried unanimously. Motion by Council Member Capra, seconded by Council Member Lee, to approve the September 14, 2004 City Council Special Meeting Minutes as Amended. All in favor. Motion carried unanimously. Council Member Broussard Vickers abstained from voting. IV. CONSENT AGENDA 1.City of Centerville September 9 through September 22, 2004 Claims 2.Centennial Fire District Claims through September 17, 2004 3.Centennial Lakes Police Department Claims through September 9, 2004 4.Centennial Lakes Police Department Claims through September 14, 2004 5.Pay Estimate #2, Maguire Iron, Inc. - $96,758.48 (Water Tower) 6.Stork Twin City Testing - $1,567.50 (2004 Street Project) Motion by Council Member Lee, seconded by Council Member Paar to approve the Consent Agenda as presented. All in favor. Motion carried unanimously. V. AWARDS/PRESENTATIONS/APPEARANCES 1. Center Street Residents’ Petition for Stop Signs Ms. Jane Olson of 1801 Center Street addressed Council and read a letter concerning the traffic and speed on Center Street. She then explained that there has been a dramatic increase in speeds since the road reconstruction and they anticipate that it will increase more when the final asphalt layer is added. The residents provided Council with a petition for stop signs. Council Member Capra asked if there is a stop sign on Pheasant Lane. Tedd Peterson of 6933 Pheasant Lane indicated there is a stop sign on Pheasant Lane and said that speeds are well in excess of 30 mph. Mayor Sweeney indicated he would like the police department to set up in that location to verify speeds with the trailer. Council Member Capra agreed and said that Council usually seeks a recommendation from the police department as to whether a stop sign would be appropriate in the requested location. Page 2 of 9 City of Centerville September 22, 2004 Council Meeting Minutes Council agreed to seek the opinion of the police department and to put the speed trailer in that location. Mr. Peterson indicated that only two residents would not sign the petition out of the 50 or so people this involves. He then explained that one resident would not sign because he did not think it would help and the other said his kids do not leave the cul-de-sac. 2. Karen Stutz On Street Parking Ms. Karen Stutz of 1776 Stephen Lane asked Council to consider researching and revising the on street parking ordinance to make it match the ordinances in Circle Pines and Lexington with parking prohibited over night in winter but not in summer. Council agreed to direct the Planning and Zoning Commission to research and provide a recommendation on whether changes would be appropriate. VI. PUBLIC HEARINGS 1. Mr. Cheldon Frank, 1597 Peltier Lake Drive – Variance Request to Build Home on Non-Conforming Lot Mr. Cheldon Frank of 7313 Old Mill Road indicated that he had gone to Rice Creek and was told that since the City did not adopt a shoreland ordinance his setback from the lake is 150 feet rather than 75 feet. He then said that he has been told to apply for a variance through Rice Creek and asked Council to consider the variances for lot width and lot square footage but not the front yard setback because he will be able to move the house back 5.5 feet to meet the front yard setback. Motion by Council Member Broussard Vickers, seconded by Council Member Paar to close the public hearing. All in favor. Motion carried unanimously. Mayor Sweeney closed the public hearing at 7:09 pm. Motion by Council Member Broussard Vickers, seconded by Council Member Paar to approve a variance for R15-31-22-41-0001 for minimum lot width and minimum square footage as requested based upon the pre-existing platted lot. All in favor. Motion carried unanimously. 2. Mr. Dennis Shudy/Ms. Colleen Carpenter Lot Split – Tabled to October 13, 2004 This item will be heard at the October 13, 2004. VII. NEW BUSINESS 1. Pond Dredging Page 3 of 9 City of Centerville September 22, 2004 Council Meeting Minutes Council discussed the ponds to be dredged with Mr. Peterson. Council Member Capra indicated she would like information on how to maintain ditches to be provided to residents. 2. Contract for Animal Control Services Motion by Council Member Broussard Vickers, seconded by Council Member Capra to approve the animal control services contract for 2005. All in favor. Motion carried unanimously. 3. Resolution #04-045 Declaring Costs to be Assessed, and Ordering Preparation of nd Proposed Assessments for the Hunter’s Crossing 2 Addition, Phase I, Subdivision Motion by Council Member Lee, seconded by Council Member Paar to approve Resolution #04-045 as presented. All in favor. Motion carried unanimously. 4. Resolution #04-046 Calling Hearing on Proposed Assessments for the Hunter’s nd Crossing 2 Addition, Phase I Subdivision Motion by Council Member Broussard Vickers, seconded by Council Member Paar to approve Resolution #04-046 as presented. All in favor. Motion carried unanimously. 5. Media Packets/Information Council Member Broussard Vickers indicated that she would like the media or anyone requesting a packet to pay the cost of reproduction for information that they need over and above what is available on the Internet. Council asked Staff to let them know that the information is on the website. Council and Staff discussed the packet issue and Council asked Staff to determine the time and costs involved with reproducing the packets for consideration when setting a price per packet. 6. Rice Creek Watershed District Seminar/Presentation Ms. Moore-Sykes asked if Council was interested in attending a seminar or presentation done by Rice Creek Watershed District. Council Member Broussard Vickers indicated she is interested but she cannot make herself available during the day. Page 4 of 9 City of Centerville September 22, 2004 Council Meeting Minutes Ms. Moore-Sykes indicated she would contact them and see if it would be possible to get information for distribution and educational pieces on the website and mailed out. 7. Sale of Vehicles Ms. Moore-Sykes indicated that the public works director has provided a memo in the packet listing the vehicles to be sold as well as information on sales pricing determined by using Kelley Blue Book. She then asked Council for direction as to how to proceed with the sale of the vehicles. Council discussed the matter and asked Staff to list the vehicles for sale at the prices in the memo through the League of Minnesota Cities. Council Member Lee expressed concern that the people establishing the sales prices would be eligible to purchase the vehicles. City Attorney Hoeft indicated that any City employee that is going to purchase city property must do so through a closed sealed bidding process or by auction. He further clarified that no City employee is eligible to purchase the vehicles because the City will be listing them for sale through the League of Minnesota Cities. 8. Mr. & Mrs. Keith Okan, 1841 Center Street – Driveway Mr. Keith Okan of 1841 Center Street addressed Council and explained that he had sent a letter about his driveway because he had spent a lot of money and had researched contractors and had a good contractor put in his driveway that was torn out for the street reconstruction. He then said that he has discussed this matter with Mr. Peterson as there are flaws with the new slab of concrete that was poured. Mr. Peterson indicated he would handle the matter and said that he and Mr. Palzer have looked at it and do not feel that it is any different than any of the other driveways that were put in. Council Member Broussard Vickers commented that, if Mr. Okan can substantiate with documentation a different slab rating than what he was given, then he should be given a new slab with that slab rating but the City cannot give back the warranty lost when the previous slab was removed. Council Member Lee indicated he would like Staff to look at the quality of the pour to ensure that Mr. Okan ends up with the same quality he had. Mr. Okan indicated the chip in the side and the space between the slabs concerns him due to the pitch of his driveway. He then said that he is concerned that water will get underneath and cause breakage of the concrete. Page 5 of 9 City of Centerville September 22, 2004 Council Meeting Minutes Mr. Peterson indicated that if that does happen within the warranty period it would be replaced but said it is not likely to happen. Council Member Lee asked what the warranty period is. Mr. Peterson indicated that the warranty period is one year through a freeze thaw cycle. He then said that he thinks this will prevent a lot of driveways and curbs from heaving since a lot of sand was added along with drain tile. He further noted that the strength of the concrete is more than enough to handle passenger cars and trucks for residential use and said he would meet with Mr. Okan to further discuss the matter. 9. Scheduling of General Election Canvassing Board Meeting (November 3 – 9, 2004) Council agreed to set the canvassing board meeting for November 3, 2004 at 6:30 p.m. 10. Economic Development Committee’s Request for Status of CSAH 14 Widening/Downtown Revitalization/Plan/Inclusion Council Member Lee suggested inviting members of the Economic Development Committee to the Tri-City meetings. Council Member Broussard Vickers indicated she would like to hear the ideas from the Committee but, they should be in relationship to what the County has planned, otherwise it would be a waste of time if the ideas are something that cannot happen. She then said she would like to see the County purchase plan before working on ideas. Council asked that the members be invited to the informational work session. Ms. Moore-Sykes explained that they feel an urgency to ensure timely application for grant funds but that will need to be carefully reviewed by the City because it would involve matching grant funds from the City. Council asked Staff to invite them to the October 13, 2004 meeting. VIII. OLD BUSINESS 1. Agreement for Residential Recycling Program (Anoka County/City of Centerville) Ms. Moore-Sykes explained that the agreement for residential recycling is something that is done each year to allow the City to receive monies from the County for recycling. Motion by Council Member Broussard Vickers, seconded by Council Member Lee to authorize entering into the Agreement for Residential Recycling. All in favor. Motion carried unanimously. Page 6 of 9 City of Centerville September 22, 2004 Council Meeting Minutes 2. Ordinance Codification Status Ms. Moore-Sykes reviewed the memo previously provided by the City Clerk with Council and asked for direction on how to proceed. Council Member Broussard Vickers indicated that when the City was doing this it seemed that the City was doing all the work so she would like to know what the City paid for. She then asked Staff to obtain a copy of the signed contract as well as copies of the work that was done for the $3,180.00. 3. Mr. & Mrs. Stan Hasiak, 6994 Centerville Road – Extension for Temporary Construction/Living Quarters Ms. Hasiak asked for an extension as their home remodel is not yet complete. Motion by Council Member Lee, seconded by Council Member Paar to extend the temporary occupancy permit for 90 days. All in favor. Motion carried unanimously. 4. Document Imaging/Archival Discussion Council Member Capra suggested that it is time to do something about document storage and retention because the City is out of space but needs to keep these documents. She then suggested the City consider a document imaging system. Council Member Broussard Vickers asked if the job could be contracted out. Council Member Lee commented that the company he works for is investigating a centralized record network and they had an efficiency audit which they failed because, in order to pass, you must be able to find what you are looking for in three minutes. Ms. Moore-Sykes indicated that the City Clerk is concerned that the end user would not be able to find documents if they are not categorized appropriately by a contractor. Council Member Broussard Vickers suggested doing so going forward rather than doing all existing documents. Mayor Sweeney asked Staff to look into how other cities handle document retention. Council Member Broussard Vickers suggested that this be a first of the year project when things slow down with budgeting and the new Council is in place. 5. Richard Davidson Resolution Page 7 of 9 City of Centerville September 22, 2004 Council Meeting Minutes Motion by Council Member Capra, seconded by Council Member Paar to approve Resolution #04-044 as presented. All in favor. Motion carried unanimously. IX. ANNOUNCEMENTS/UPDATES 1. Public Works Staffing Update Ms. Moore-Sykes reviewed the memo provided by Mr. Palzer with Council. Council Member Lee asked if overtime is necessary or if another employee should be hired. Ms. Moore-Sykes indicated that Mr. Palzer continues to have some overtime with inspections and some with administration. Council Member Capra asked who is handling inspections. Ms. Moore-Sykes explained that Joel is handling them but he has been out this week so Mr. Palzer is handing them. Mayor Sweeney read a thank you note from John Thill thanking the City for making the 2004 Fete des Lacs parade a success. He then noted that planning has begun for next year’s festival and asked that anyone interested in planning the parade please contact the City. Ms. Moore-Sykes indicated that the Centerville Business Women’s group expressed some interest in planning the parade. Mayor Sweeney recommended that Staff ask them to discuss the matter with the Lions Club. Ms. Moore-Sykes indicated that the mailbox issue at Eagle Pass cottages has been dropped. The Police Governing Board is meeting October 15, 2004 at Lexington City Hall. Council Member Paar asked whether the Ojibway drainage situation had been taken care of. Mr. Peterson indicated that the project has not been completed but the area was dug out and it drains. He then said that they will be back to install the sod. Council Member Lee asked whether the skate park pad has been resolved. Mr. Peterson indicated it had been fixed and there are no puddles when it rains. Page 8 of 9 City of Centerville September 22, 2004 Council Meeting Minutes Council Member Capra reported that the Cable Committee would meet next month and the building is open and moving in is underway. Mayor Sweeney noted the Tri-City Police Governing Board meeting is open to the public and invited anyone interested to attend. X. ADJOURNMENT Motion by Council Member Broussard Vickers, seconded by Council Member Capra to adjourn the September 22, 2004 City Council Meeting at 8:10 p.m. All in favor. Motion carried unanimously. Transcribed by: Joan Lenzmeier, Recording Secretary TimeSaver Off Site Secretarial, Inc. Page 9 of 9