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Home My WebLink About2009-05-13 CC Packet a terviI[e " 'E.,w!f,,{,d 1851 CITY OF CENTERVILLE WORK SESSION & REGULAR MEETING AGENDA. Wednesday, May 13, 2009 WORK SESSION 5:15 p.m. & 6:30 p.m. or shortly therealter Interview Finance Director Candidates 5:15 INTERVIEW P & R MEMBER (6:15 p.m.) OPEN FORUM 6:30 p.m.: An opportunity for members of the public to address the City Council on items not on the current agenda Items requiring Council action may be deferred to staff or Boards and Commissions for research and future COlRlcil Agendas if appropriate. You will be limited to two (2) minutes and we ask that you conduct yourself in a professional, courteous manner, and refrain from the use of profanity. Failure to abide by this policy may result in the loss of your privilege to speak. Persons wishing to speak will be required to complete a sign-up sheet and give it to the Mayor or a Staff person by 6:15 p.rn. I. CALL TO ORDER 1. Roll Call II. CLOSED WORK SESSION (Interview) 1. Mr. Brian Peterson - Potential Park & Recreation Committee Member (page 1) III. RECONVENE TO REGULARLY SCHEDULED MEETING (6:30 p.m.) IV. PUBLIC HEARING(S) I, Stormwater Project Plans related to Public Facilities Authority (Pages 2-5) V. APPROVAL OF AGENDA VI. APPROVAL OF MINUTES 1. April 22, 2009 Council Meeting Minutes (pages 6-16) 2. April 22, 2009 Closed Council Meeting Minutes (To Be Handed Out @ Meeting) VII. CONSENT AGENDA 1. City ol Centerville April 23, 2009 through May 13, 2009 Claims (Check #24326-24357) Ck # (page 17) 2. Centennial Fire District Claims through May 5, 2009 (Pages 18-19) 3. Parks & Recreation Committee Request For Expending Funds for Music in the Parks, Not to Exceed 51,000 (Pages 20-21) 4. Parks & Recreation Committee Request Fete des Lacs 8K RunlWalk Special Event Permit (pages 22-33) 5. Church ol St. Genevieve Request lor Special Event Permit for Annual Chicken Dinner (Pages 34-43) a. Temporary 3.2 Liquor License (Pages 44-45) b. Temporary Gambling Permit (Bingo, Rame, Paddlewheel & Pull-Tabs) (pages 46-48) 6. Request for Fence Encroachment Agreement - Mr. & Mrs. Matthew Rivard, 1743 Meadow Lane (Fence) (pages 46-50) V1l1. A W ARDSIPRESENTA TIONS/APPEARANCES IX. OLD BUSINESS 1. Selection of Financial Consultant (Circulated In Mid-March/Early April) 2. Acquisition of Surplus Parcels from Anoka County (Pages 51-53) X. NEW BUSINESS 1. Change Order #2 Peltier Lake Drive Project - Mill Road Watermail Loop (Pages 54-58) a. Engineering Fees Associated with Change Order #2 2. Scope & Fee Proposal for Bonestroo/City Staff Joint Construction Services for the 2009 Street Improvement Projects (2009.001 & 2009.002) 3. CERT Request to Utilize 1688 Sorel Street for Training 4. Consider Resolution Opposing Anoka County Airport Expansion (Will Be Handed Out @ Meeting) XI. ANNOUNCEMENTS/UPDA TES 1. City Administrator, Dallas Larson a. HINl Novel Influenza Virus (Swine FIu Outbreak) (Capra) b. Census 2010 c. ARRA Transportation Enhancement Project (pages 59-64) d. Tobacco Compliance Check (pages 65-70) e. 2009 Street Project f. Watermain Hook-Ups XII. ADJOURNMENT **REMINDERS** Garage Sale/Clean-Up Day(s) - This Weekend!!! City Council Meeting - May 27,2009,6:30 p.m. Council Chambers Planning & Zoning Commission Meeting - June 2, 2009, 6:30 p.m. Council Chambers Parks & Recreation Committee Meeting - June 3, 2009,6:30 p.m. Council Chambers Utility Bills Due - May 15, 2009 ~te~[. 'Ij."'WodIJ.'<i CITY OF CENTERVILLE APPLICATION FOR APPOINTMENT Committee or Commission applying for: The Parks & Recreation Committee NAME: Brian Peterson STREET ADDRESS; 1668 Hunters Trail CITY: Centerville MN ZIP: 55038 TELEPHONE Home 651-793-7432 Work 651-247-3895 Number of years a Centerville Resident Less than one. Fax Are you presently serving on a City of Centerville Committee or Commission? No Which One? Term Have you served on a City of CentervilJe Committee or Commission in the past? No Which One? Term Which One? Term What do you have to offer to The City of Centerville Committee or Commission? I offer the committee a strong desire to have an active role in ensuring Centerville Parks and Recreation maintains and improves its current quality and diverse amount of activities that are available to our community. My family and I are new residents to Centerville. In our search for a new home, one of our priorities was a community with an exceptional park system. One of the major draws to the Centerville community was the extensive park system and selection of activities. As a resident of the community and a father of a young child whom will be raised and soon be using the parks and trails in Centervilfe, I have vested interest in the future of Centervilfe Parks and Recreation. I am applying for this position because I want to participate in efforts to continue to provide quality parks and value to our community. EXPERIENCE OR EDUCATION THAT WOULD ENHANCE YOUR EFFECTIVENESS AS A COMMllTEE OR COMMISSION MEMBER For the past 12 years I have been an active organizer and participant of several teams for different athletic teams. By organizing these sports teams, I have gained the experience, exposure and knowledge of working with others, especially as they pertain to recreation and Parks and Recreation facilities. I served in a formal role of President of a Rugby Club for 3 yrs. During the winter seasons I am the informal organizer three separate adult Broomball teams here in the Twin Cities area. In the Spring, Summer and Fall I organize an adult soccer team. SIGNATURE DATE Return to: City of Centerville, 1880 Main Street, Centerville, MN. 55038 (i~~"~ff~ STATE OF MINNESOTA COUNTY OF ANOKA CITY OF CENTERVILLE NOTICE OF PUBLIC HEARING FOR PUBLIC FACILITIES AUTHORITY (PFA) FOR "GREEN" ELEMENTS ASSOCIATED WITH DOWNTOWN DRAINAGE SYSTEM & THE 2009 STREET PROJECT WEDNESDAY, MAY 13,2009 NOTICE IS HEREBY GIVEN the City Council of the City of Centerville has scheduled a public hearing on Wednesday, May 13, 2009 commencing at 6:30 p.m. or shortly thereafter in Council Chambers located at 1880 Main Street, Centerville, MN. The purpose of the public hearing is to consider adoption of and obtain input regarding a Stonnwater Project Plan relating to a project to be funded in part by the Public Facilities Authority/State Revolving Fund. The project is identified as Peltier Lake Drive Street Project and the 73rd Street Area Project (2009 Street Improvement). The second project focuses on developing best management practices for Centerville Lake as a part of the redevelopment of Centerville's downtown. Stonnwater runoff is conveyed by an existing storm sewer system directly to Centerville Lake with no treatment as shown on the attached figure. The green infrastructure aspect of the project includes a new storm sewer system to convey downtown runoff to a proposed holding pond to be utilized for irrigation of an existing park facility. The City Hall is ADA accessible. AU persons interested are invited to attend and to be heard, verbally or in writing. You may contact City Hall at (651) 492-3232, dlarson(a)cenlervillemn.e9m or tbender(weentervillemn.com if you have any questions or concerns regarding this item. The Stormwater Project Plan and the plans for the street improvements are available for inspection and copying at City Hall. Published in the Citizen on April 15, 2009 Teresa Bender City Clerk stormwater Project Plan A. Project Description The proposed project includes street and utility improvements on Peltier Lake Drive which is tributary to Peltier Lake and 73rd Street which is tributary to Clearwater Creek. Stormwater runoff is conveyed by an existing storm sewer system directly to Peltier Lake and Clearwater Creek with no treatment as shown on the attached figure. Peltier Lake is 303( d) listed by the MPCA as impaired for aquatic recreation due to total phosphorus loads. Rice Creek Watershed District (RCWD) notes that improvement of the lake for water-based recreation and protection of the creek by promoting retrofits is one of the primary goals of the watershed. RCWD is currently in the process of a completing a TMDL study for the Peltier Lake and Clearwater Creek. Clearwater Creek is listed as impaired for aquatic life by the MPCA based on fish and aquatic macroinvertabrate bioassessments. Retrofitting best management practices with the proposed street improvement project aligns with the goal of improving the water quality of both Peltier Lake and Clearwater Creek. B. Project service Area A key component of this project is installation of storm sewer and a combination of surface and subsurface infiltration and filtration features to meet Rice Creek Watershed District (RCWD) requirements. A total of 18 depressed filtration BMPs are proposed In the existing road rlght-of- way. The project serves an approximately 36 acre drainage area. Specifically, the features have been designed to capture 0.8 inches of runoff from connected impervious surfaces. There is a decrease in the 2, 10 and 100-year proposed discharge rates from existing conditions. Table 1 lists the existing and proposed discharge rates to Peltier Lake and Clearwater Creek from the project area. Scenario Peltier lake Discha 2- r 10- ar 53.0 96.2 45.1 85.5 Existin Pro c. Project Location, BMPs, Construction Costs, Operations and Maintenance, Equipment Costs The project is located in the Oty of Centerville in Anoka County, specifically on Peltier Lake Drive and 73m Street as shown on the attached figure. A total of 18 depressed filtration BMPs are proposed. Runoff enters the BMPs from the streets through a curb cut and a turf grass filter strip for pretreatment. The BMPs consist of a surface depressed area approximately one foot deep and a 2.25 foot deep below ground sand/compost mix. Draintile has been provided due to the clayey, poorly draining soils. The total estimated construction cost for the stormwater improvements Is $817,397 as shown on the attached construction cost estimate. The BMPs are proposed to be seeded with a Minnesota Department of Transportation (MnDQT) mowable seed mix to minimize annual maintenance costs. Routine maintenance is to be completed by the homeowners. Filtration BMPs of this type have an estimated life cycle of 20-30 years. Assuming replacement of the sand filter and vegetation every 20 years, the estimated annual maintenance cost is $4,000. There are no equipment replacement costs associated with this project. D. Long Term Maintenance Plan Routine maintenance of the BMPs will be handled primarily by the homeowners (mowing, planting, etc). Street cleaning completed by the City is expected to remove the larger sediments prior to entering the BMPs. Annual maintenance is also required per the City's SWPPP. Long term maintenance needs may indude revegetation and removal/replacement of the sand filter. E. Pollutant Reduction These features have the water quantity benefit of decreasing discharge rates and volumes and protecting water quality by decreasing total phosphorus and total suspended solids loads from the approximately 36 acre drainage area. Based on the Minnesota Stormwater Manual for vegetative filters the estimated annual total phosphorus removal Is 65-75%. This correlates to a 85% total suspended solids removal annually. For the contributing drainage area this correlates to a reduction in TP of 17 pounds/year and TSS of 6,407 pounds/year. stormwater Project Plan A. Project Desaiption The proposed project focuses on developing best management practices for Centerville Lake as a part of the redevelopment of Centerville's downtown. Stormwater runoff is conveyed by an existing storm sewer system directly to Centerville Lake with no treatment as shown on the attached figure. The green infrastructure aspect of the project includes a new storm sewer system to convey downtown runoff to a proposed holding pond to be utilized for irrigation of an existing park facility. Centerville Lake is 303( d) listed by the MPCA as impaired for aquatic recreation due to total phosphorus loads. Rice Creek Watershed District (RCWD) notes that improvement of the lake for water-based recreation is one of the primary goals of the watershed. RCWD is currently in the process of a completing a TMDL study for Centerville Lake. Retrofitting best management practices with the proposed downtown nedevelopment aligns with the goal of improving the water quality of Centerville Lake. The City wishes to leverage Green Infrastructure Funds along with its stormwater utility, RCWD Urban Stormwater Remediation Cost-Share Program grant, and Board of Soil and Water Resources Oean Water Legacy Grant for the first phase of the stormwater Improvements. B. Project Service Area A key component of this project is installation of storm sewer and construction of a holding pond and irrigation system to meet Rice Creek Watershed District (RCWD) requirements. The project serves an approXimately 22 acre drainage area (13.8 acres of Impervious). Specifically, the features have been designed to capture 2.8 inches of runoff from the impervious surfaces. There is a significant decrease in the 2, 10 and lOO-year proposed discharge rates from existing conditions. Table 1 lists the existing and proposed discharge rates to Peltier Lake and Oearwater Creek from the project area. Scenario 2- ear Existin 14.7 Pro sed 4.3 C. Project Location, BMPs, ConsbUctlon Costs, Operations and Maintenance, Equipment Costs The project is located in the City of Centerville in Anoka County, specifically within the downtown area roughly bounded by Main Street to the north Goiffon Road to the east, bordering Heritage Street to the south and the property east of Progress Road as shown on the attached figure. A combination of BMPs is proposed including a new storm sewer system to convey runoff to the proposed holding pond, water re-use system, pervious pavement, rain gardens/bioretention. The holding pond allows for sedimentation prior to being utilized by the water re-use system for Irrigation of an adjacent park area. The total estimated construction cost for the stormwater improvements is $852,863 as shown on the attached construction cost estimate. The City is requesting PFA funding for $549.913 of the total cost. Routine maintenance of the holding pond and water re-use system is to be completed by the City. Routine maintenance of the local BMPs within the downtown redevelopment is also to be completed by the Oty, except with small BMPs that may be proposed with the construction of private properties. (These private BMPs have not been included in the cost estimate). Holding ponds of this type have an estimated life cycle of 50-75 years. E5tIl......,IIIlnulIIMaIllh.fllllCie tlIlItJt $:i~'7_1 _I >>'_0IlIIII r 1._1 __ . 1 t with thepump___ the a, ITlil41 D. Long Term Maintenance Plan Routine maintenance of the BMPs will be handled primarily by the City (removal of sediment plumes in the pond, storm sewer jetting as needed). Street cleaning completed by the City is expected to remove the larger sediments prior to entering the BMPs. Annual maintenance is also required per the City's SWPPP. Long term maintenance needs may include replacement of the pump works and excavation of the pond to maintain its storage capacity. E. Pollutant Reduction This project will help to directly address the phosphorus and other pollutant loads that are a concern for the lake by phased installation of two stormwaterfbiofiltration basins, storm sewer system to route proposed impervious surfaces to the BMPs prior to discharge to the lake, rainwater gardens, pervious pavement, citizen education program and a water re-use system. The estimated load reduction is 46.7Ibfyr ofTP, 38.2 ac-ft/year of water volume and 14,488 IbJyear of TSS for the project as a whole. CITY OF CENTERVILLE CITY COUNCIL MEETING April 22, 2009 Pursuant to due call and notice thereof, the City of Centerville held its regularly scheduled meeting on April 22, 2009, at 6:30 p.m. PRESENT: Mayor Mary Capra Council Member Tom Lee Council Member Ben Fehrenbacher Council Member JeffPaar [l!J@a &{flJ[jJ{f@W@@l ABSENT: Council Member Linda Broussard Vickers STAFF: City Administrator Dallas Larson City Attorney Kurt Glaser City Engineer Mark Statz I. CALL TO ORDER Mayor Capra called the April 22, 2009, City Council Meeting to order at 6:30 p.m. II. CITY OF CENTERVILLE BOARD OF APPEAL & EQUALIZATION PUBLIC HEARING (Continuation) Mr. Ken Tolzmann. Anoka County Assessor Mr. Tolzmann appeared to review the three properties in question and made a report on each appeal: Aooeal of Mr. and Mrs. David Hafferman. 7360 Peltier Circle. 14-31-22-31-0047 Mr. Tolzmann stated that Mr. Hafferman presented him with an appraisal, dated August 14, 2008, with a value opinion of $410,000. Two of the comparable properties in the private appraisal were not qualified sales, and only qualified sales should be used in the estimation of value. There was also an issue raised by the Haffermans with respect to a problem they had this winter with frost heaving the enclosed porch. A meeting was arranged at the Haffermans on Monday, April 13, to view the property. Attending were: Mayor Capra, Mr. and Mrs. Hafferman, City Assessor Ken Tolzmann, Public Works Director Paul Palzer, and Public Works Inspector Rick Chase. In viewing the property, Mr. Palzer did not see any indication of a problem with the foundation itself. It was suggested that the Haffermans seek some landscaping expertise to adequately drain ground water/runoff away from the house. Therefore, Mr. Tolzmann determined that only a minor adjustment in the value of the Hafferman property would be in order. He recommended an adjustment from the current value of $449,300 to $445,000, for the current assessment payable in 2010. Mayor Capra stated that she had also reviewed the property at 7360 Peltier Circle and agrees with Mr. Tolzmann's recommendation. Page I of 11 City of Centerville City Council Meeting April 22, 2009 Councilmember Paar stated that Mr. Tolzmann did due diligence and, therefore, he supports Me. Tolzmann's recommendation. Motion bv Council Member Fehrenbacher. seconded bv Council Member Paar. to accent Citv Assessor Tolzmann's recommended annraisal of $445.000 for 7360 Peltier Circle. 14-31-22-31-0047. All in favor. Motion carried unanimouslv. Anneal of Mr. Mike Comstock. 1778 Dunre Road. 23-31-22-34-0024 At the last Hearing, Me. Comstock had stated that his property was appraised at $280,000. Upon Mr. Tolzmann's review of the private appraisal, he found that one comparable property was outside Centerville and one property was sold in 2008. Me. Tolzmann determined that his original appraisal of $304,900 is appropriate. Motion bv Council Member Fehrenbacher. seconded bv Council Member Paar. to accent Citv Assessor Tolzmann's recommended appraisal of $304.900 for 1778 Dunre Road. 23-31-22-34-0024. All in favor. Motion carried unanimouslv. Anneal of Me. Russell Lawrence. 7165 Clear Ridge. 23-31-22-21-0031 Mr. Tolzmann's original appraisal on this property was $212,400. Me. Lawrence did not provide Mr. Tolzmann with any documentation. Based on the two comparable sales of $190,000 and $202,100 in 2008, Mr. Tolzmann determined that the original appraisal was appropriate and recommended no change. Motion bv Council Member Paar. seconded bv Council Member Lee. to accept Citv Assessor Tolzmann's recommended apnraisal of $212.400 for 7165 Clear Ridge. 23- 31-22-21-0031. All in favor. Motion carried unanimouslv. Mr. Tolzmann stated that he will send letters to the homeowners to advise them of the Board's decisions. Motion bv Council Member Fehrenbacher. seconded bv Council Member Paar, to close the Public Hearing at 6:37 p.m. All in favor. Motion carried unanimouslv. Mayor Capra stated that there would be a five minute break to sign papers. Mayor Capra called the April 22, 2009, City Council Meeting back to order at 6:42 p.m. III. APPROVAL OF AGENDA Mayor Capra made the following additions/deletions to the Agenda: Consent Agenda, Item 1, added: & (Check #24315-24325) (Page 8a) Consent Agenda, added: Item 6, Tobacco License - Mainstreet Liquor Barrell (Page 24a) Old Business, added: Item 1, Public Works Director Recommendation for 2009+ Mowing Proposals - Horticulture Service, LLC, for 2009 and possibly 2010-2011 Page 2 of 11 City of Centerville City Council Meeting April 22, 2009 New Business, Item 8, added: Page 39h Motion bv Council Member Paar, seconded bv Council Member Lee, to aDDrove the ADril22, 2009, Al!enda, as amended. All in favor. Motion carried unanimouslv. IV. APPROVAL OF MINUTES I. April 8. 2009. City Council Meeting Minutes Councilmember Paar made the following change: Correct all instances of the spelling of City Assessor Tolzmann's name. Motion bv Council Member Fehrenbacher, seconded bv Council Member Lee. to aDD rove the ADril 8, 2009. City Council Meetinl! Minutes as amended. All in favor. Motion carried unanimouslv. V. CONSENT AGENDA 1 City of Centerville April 9. 2009. through April 22. 2009. Claims (Check #24282 - 24314), Ck #23803 VOIDED & (Check #24315 - 24325) 2. Centennial Fire District Claims through April 6. 2009 3. Centennial Police Department Claims through April 8. 2009 4. Request for Encroachment Agreement. Mr. & Mrs. Brian Peterson. 1668 Hunters Trail 5. Public Entitv Maintenance Agreement 6. Tobacco License - Mainstreet Liquor Barrel Motion bv Council Member Lee, seconded bv Council Member Paar, to aDDrove the Consent Al!enda as Dresented. All in favor. Motion carried unanimouslv. VI. A W ARDSIPRESENT A nONS/APPEARANCES None VII. OLD BUSINESS 1. Public Works Director Recommendation for 2009+ Mowing Proposals - Horticulture Service. LLC. for 2009 and possiblv 2010-2011 City Administrator Larson stated that the City Council took action on this one month ago. However, by the time the contract was drawn up, the contractor withdrew his bid. Public Works Director Palzer recommended accepting the proposal of Horticulture Service, LLC, because the numbers are very similar to what was approved previously. Councilmember Paar inquired whether Public Works Director Palzer believed the price is one that can be locked in for three years. City Administrator Larson stated that the bid has a 3% allowance for extensions of the contract for each additional year. The City would do a contract for 1 year and would then extend it if satisfied with the work. Page 3 of 11 City of Centerville City Council Meeting April 22, 2009 Motion bv Council Member Fehrenbacher. seconded bv Council Member Paar. to aoorove the selection of Horticulture Service. LLC. for mowinl!: services. oer the recommendation of Public Works Director Patzer. All in favor. Motion carried unanimously. VIII. NEW BUSINESS 1. Res. #09-008 - Award Peltier Lake Drive Area Street & Utility Imorovement Proiect (2009.01) City Engineer Statz stated that the previous street project was split into two projects. He stated that Peltier Lake Drive was the first to be rebid. The City delayed bids on the other project, but they are now ready to move forward. He asked that the City Council consider each project separately. City Administrator Larson stated that a resolution is in the packet to award to the low bidder. City Engineer Statz stated that the Forest Lake Contracting was the lowest responsible bidder. Councilmember Lee inquired whether the City has ever worked with Forest Lake Contracting. City Engineer Statz replied yes and that they have had no issues with them. Motion bv Council Member Lee. seconded bv Council Member Paar. to adoot Resolution Number 09-008 awardinl!: a contract to Forest Lake Contractinl!: in tbe amount of $1.534.085.11 for oroiect 2009.01. All in favor. Motion carried unanimously. a. Change Order # 1 City Engineer Statz asked the City Council whether or not they wanted to add the Contracting Requirements ofthe American Recovery and Reinvestment Act (ARRA) and the Public Facilities Authority (PFA), in the amount of $8,000, so the City would remain eligible for a potential $400,000 from PF A - $100,000 grant, (Loan of $300,000). City Engineer Statz stated that he thought by now they would have an idea whether PF A would provide funding. He now feels the City is past the point where it can wait. Councilmember Lee stated that the City has been successful with obtaining grants. He stated that he would be agreeable to the change order. Councilmember Fehrenbacher inquired about the definition of/ow-interest loan. City Engineer Statz replied that the low-interest loans are about 2%. He stated that, if the City takes the Grant, it will have to take the loan as well. He added that he would request to go after $100,000 for now. Page 4 of 11 City of Centerville City Council Meeting April 22, 2009 City Administrator Larson stated that the City would have to initiate a sale of City bonds to finance the project. It would then have to roll the PF A funded portion into the bond issue. Motion bv Council Member Lee. seconded bv Council Member Pan. to approve Chanl!e Order #1. in the amount of $8.000. for the American Recovery and Reinvestment Act (ARRA) reauirements. All in favor. Motion carried unanimouslv. 2. Res. #09-009 - Award 2009 Street & Utilitv Improvement Proiect (2009.02) City Engineer Statz stated that bids were taken last week. He added that, attached to the letter in the handout, was the bid tab. City Attorney Glaser stated that normally the City would award the contract to the lowest bidder, and there is usually no problem with that. He stated that, in this case, the City Council has the right to accept the low bid from Rum River Contracting, but he recommends that they not accept the Rum River Contracting bid. He stated that Rum River Contracting did not conform to the bid specifications by not submitting an alternate bid, as required. In addition, Rum River Contracting did not include with their bid, the documents required to support their bid. The City Council has a right to reject their low bid because they did not follow the procedure. Forest Lake Contracting followed all the rules, and they could sue the City if it accepts Rum River Contracting's bid. City Attorney Glaser stated that he recommends rejecting the Rum River Contracting bid and accepting the Forest lake Contracting bid. Councilmember Lee stated that it pains him to pass on the low bid, but he would not want to take a chance of litigation. Councilmember Fehrenbacher inquired whether Rum River Contracting could sue the City if the City rejected their bid. City Attorney Glaser stated that Rum River would not have a chance in court, because they did not follow procedures. Councilmember Paar stated that he agreed with Councilmember Lee. He stated that it is hard to take a higher bid; however, if they did not, litigation could cost the City more. Councilmember Paar stated that he would rather stay with Forest Lake Contracting. Mayor Capra stated that the City is still saving the taxpayers a lot of money. Motion bv Council Member Paar. seconded bv Council Member Lee. to adopt Resolution Number 09-009. awardinl! a contract to Forest Lake Contractinl!. with the base amount of $1.337.737.25 and the alternate bid of $14.000. for the 2009 Street and Utility Improvement Proiect (2009.02). All in favor. Motion carried unanimously. Page 5 of11 City of Centerville City Council Meeting April 22, 2009 3. Res. #09-010 - Reimbursement Reso]ution 2009 Street Imp Proiects (2009.01 & 2009.02) City Administrator Larson stated that this would be reimbursed from two sources, and it would keep those doors open. Motion bv Council Member Paar. seconded bv Council Member Fehrenbacher. to annrove adontion of Resolution #09-010 Reimbursement Resolution for the 2009 Street Imn. Projects (2009.01 and 2009.02), All in favor. Motion carried unanimously. 4. Res. #09-011 - Reimbursement Resolution Associated with the Downtown Drainage Proiect City Administrator Larson stated that this Reso]ution does the same thing as the Resolution in Item 3, but this one is associated with the downtown Storm Water Project. He stated that the City will eventually have to fund this from various sources. Motion bv Council Member Lee. seconded bv Council Member Paar. to annrove adontion of Resolutjon #09-011 Reimbursement Resolution Associated with the Downtown Drainal!:e Project. All in favor. Motion carried unanimouslv. 5. Res. #09-0]2 - Reimbursement Resolution Associated with the Trail Enhancement Proiect (2009.03) City Administrator Larson stated that this is the same process as Items 3 and 4. Motion bv Council Member Paar. seconded bv Council Member Fehrenbacher. to anprove adontion of Resolution #09-012 Reimbursement Resolution Associated with the Trail Enhancement Project. All in favor. Motion carried unanimouslv. 6. Engineering Scope Fee Proposal for Modifications to Trail Enhancement Proiect City Engineer Statz stated that he submitted a letter outlining the changes and the cost for the change of design. Motion bv Council Member Lee. seconded bv Council Member Paar. to apnrove the EDlzineerinl!: Scone Fee Pronosal for Modifications to the Trail Enhancement Project. All in favor. Motion carried unanimouslv. 7. Planning & Zoning Commission Recommendation for Approval of Subdivision- Lake Area Utilities. 6995 - 20th Avenue City Administrator Larson placed a diagram on the screen and pointed out and explained different parts of it. He stated that the owner wants to break the area into two parcels. There is a water main going through there now. City Administrator Larson stated that the Planning and Zoning Commission adopted a recommendation for approval with Page 6 of 11 City of Centerville City Council Meeting April 22, 2009 conditions. He added that Anoka County will respond if they need an additional right-of- way, and that would be a condition of the plat approval. City Engineer Statz stated that Anoka County also has the trail plan. City Administrator Larson stated that Anoka County may ask for an additional 5 - 10 feet of right of way. Discussion ensued. City Administrator Larson stated that the trails are now part of County projects. Mayor Capra stated that she would want to make sure that the City will extend the trail. Councilmember Fehrenbacher stated that this has always been a non-paved lot and that gravel would kick up on the trail, which may cause a problem by affecting the area for roller bladders. He added that this is something they may need to look at in the future. City Administrator Larson stated that the City Council could wait until their next meeting to make their decision, so they would have enough time to first hear from the County. Mayor Capra stated that she would like to see it on a plat. She suggested that the City Council approve it, contingent on them providing the 10-foot easement. Motion bv Council Member Lee. seconded bv Council Member Paar. to aoorove the subdivision as recommended. with the condition tbat tbe City Enl!:ineer make sure the trail will line uo and that thev will orovide additional 10-foot ril!:ht of wav easement. All in favor. Motion carried unanimouslv. 8. Planning & Zoning Commission Recommendation for ADDroval of Anoka County's ReQuest to Construct Visitor's Center. 7401 Main Street City Administrator Larson showed the plan on the screen. Councilmember Fehrenbacher reported that the Planning and Zoning Commission had no concerns, but want consideration subject to making sure adequate water and sanitary service is available to the property. City Administrator Larson showed the City Council the architecture of the building. He stated that the County has met all the requirements. The only additional requirement is the water/sanitary service. Discussion ensued. Scott Yonke, Anoka County Parks, showed the location of the well and stated that it passed the required tests and has capacity to support the additional demands of the visitor center. He stated that there is an existing pump station and septic system for the R V dump station. They would eventually want to connect the RV dump station and the Page 7 of 11 City of Centerville City Council Meeting April 22, 2009 visitor center to the municipal sewer but, in the interim, they would put in a holding tank for the visitor center. In 3-5 years, City water and sewer would be added. Councilmember Paar stated that he would like it in writing that City water and sewer would be put in within 5 years. He added that the City is asking residents to hook up to City water and sewer, and the County should also be required to do so. City Engineer Statz stated that there is only a small amount of sewage. Councilmember Paar inquired whether there was ever a problem on a busy holiday weekend for the city sewer on Mound Trail. City Engineer Statz replied that no, there would be plenty of capacity. Councilmember Fehrenbacher stated that he agreed the water and sanitary service should be installed within 5 years, and that should be in writing. Motion bv Council Member Paar. seconded bv Council Member Fehrenbacher. to annrove a Site Plan Review for the County Visitor Center. with the aereement that the facility would be hooked un to City sewer within 5 years and to city water when it is available. All in favor. Motion carried unanimouslv. 9. Payment of Warranty Retainage to Mr. Dennis Shudy - $100.000 City Administrator Larson stated that the City's Real Estate Purchase Agreement with Mr. Shudy has a warranty retainage. He stated that everything appears to be fine. He added that there is also a $27,000 escrow retainer with the title company that the City will have to sign off on. Councilmember Paar stated that, if the City returns the $100,000 it still would have $27,000 in retainage. He stated that he feels confident that the remainder will be sufficient. City Administrator Larson stated that the Agreement states that Mr. Shudy will receive 5% interest. Motion bv Council Member Paar. seconded bv Council Member Fehrenbacher. to annrove the navment of the Warranty Retainaee to Mr. Dennis Shudv in the amount of $100.000 nlus 5% interest. All in favor. Motion carried unanimouslv. IX. ANNOUNCEMENTSIUPDATES I. City Administrator. Dallas Larson a. Finance Director Position City Administrator Larson stated that the City has received thirteen applications for the Finance Director's position. He stated that Staff has reviewed and scored the Page 8 of 11 City of Centerville City Council Meeting April 22, 2009 applications, and identified the top candidates. As a result, the City Council may need to interview 8-9 candidates. Mayor Capra recommended that these interviews be held on a Saturday. Councilmember Paar stated that Saturday is fine, but he would need to have ample notice. Mayor Capra recommended May 9, 2009, starting at 8:00 a.m. Councilmember Paar inquired as to how much time would be needed for each candidate. Mayor Capra replied that they would need 45 minutes to I hour with each candidate. Mayor Capra recommended that Jim and Lisa Linn of Lynn and Associates sit in on the interviews. She stated that they saw things from a different perspective. She requested that City Administrator Larson get information on whether they are available and what they would charge. Councilmember Fehrenbacher suggested bringing in Lynn and Associates for the final three candidates. Mayor Capra stated that the Council could have the first round of interviews on May 9, 2009, and then narrow it down to three candidates. b. Stimulus Monev Mayor Capra reported that the FCC is writing up rules on how the stimulus money can be used. c. Garage Sale Davs/Clean UP Dav It was noted that Centerville will have its 2-day Garage Sales on May 8 and 9, 2009. The Clean-Up Day, on May 9, 2009, 8:00 a.m. to 4:00 p.m., will be a opportunity for people to dispose of items that are hard to get rid of. It will be held at Laurie Lamont Park. d. Schedule Interview for P & R Candidate City Administrator Larson stated that the City has a candidate. Mayor Capra suggested interviewing the candidate 15 minutes before the first City Council Meeting in May. e. Standing Water Complaint City Administrator Larson stated that the adjoining property owner had an issue with standing water behind the Chauncey Barrett Apartments. Some landscaping work Page 9 of 11 City of Centerville City Council Meeting April 22, 2009 completed by the County may have caused water to accumulate. The County said they met with the landowner and thought the issue was resolved. But, apparently it is not. Councilmember Lee stated that he would like Public Works Director Palzer to look at the property. Discussion ensued. f. CERT It was noted the deadline to join CERT is April 22, 2009 and training will be held on Wednesday evenings. g. Financial Statements City Administrator Larson requested that the City Council review the Financial Statements and determine if they need more detail. Mayor Capra announced that there would be a 5-minute break prior to holding the Closed Session. Motion bv Council Member Lee. seconded bv Council Member Paar. to approve holdinl!: a Closed Session to Consider Property Purchase/Nel!:otiation. Block 8. CentervilIe and for the Annual Review of the City Administrator. All in favor. Motion carried unanimouslv. The meeting was reopened to the public at 9:55 p.m. It was stated for the record that the only items discussed during the closed session were issues surrounding acquisition of property in Block 8 and the performance review of Administrator Dallas Larson. X. Action on Items Discussed During Closed Session. Motion made by Council member Lee to approve the performance review of Administrator Larson and that the Council grant 40 hours of additional PTO time for 2009, in recognition of outstanding performance and extra meetings required during the past year. Motion seconded by Council member Fehrenbacher, all present voted in favor. The motion passed. The Council discussed the feasibility of bringing John Meyer back on a temporary basis to assist with figuring out how to proceed on the Downtown Redevelopment Project given the complexities of the various grants and tax increment requirements. Consensus was that it would be wise to do so. Motion by Council member Lee that the Administrator be authorized to temporarily engage the services of John Meyer subject to the following conditions: Page 10 of 11 City of Centerville City Council Meeting April 22, 2009 I) Mr. Meyer may be employed up to two days per week (16 hours) at his last hourly rate, with no fringe benefits. 2) Mr. Meyer would provide a doctor's statement indicating that he is released to work in Centerville for up to two days per week. 3) Mr. Meyer visit with Council member Fehrenbacher to resolve his concerns. The motion was seconded by Council member Paar, all voted in favor. Motion passed (4-0). XI. ADJOURNMENT Motion bv Council Member Paar. seconded bv Council Member Fehrenbacher. to adiourn the ADri122. 2009. City Council Meetinl!: at 9:55 D.m. All in favor. Motion carried unanimouslv. Mayor Capra adjourned the April 22, 2009, City Council Meeting at 9:55 p.m. Transcribed by: Bonita Kaska, Recording Secretary TimeSaver OjfSite Secretarial, Inc Page 11 of 11 CITY OF CENTERVILLE 05/08/09 1 :36 PM Page 1 ervi{{e *Check Summary Register@ LSIilI1l1j,'ii.',{ .IB5? Name 10100 MAIN STREET BANK Paid Chk# 024326 QWEST Paid Chk# 024327 SHUDY, DENNIS Paid Chk# 024328 SPRINT Paid Chk# 024329 US BANK' Paid Chk# 024330 POSTMASTER Paid Chk# 024332 ABDO, EICK & MEYER, LLP Paid Chk# 024333 BONESTROO, ROSENE, Paid Chk# 024334 CENTENNIAL LAKES POliCE Paid Chk# 024335 CENTERPOINT ENERGY Paid Chk# 024336 CHURCH OF ST GENEVIEVE Paid Chk# 024337 CITY OF CIRCLE PINES Paid Chk# 024338 CONNEXUS ENERGY Paid Chk# 024339 DAVE KICHLER INSPECTIONS, Paid Chk# 024340 GOPHER STATE ONE CALL INC Paid Chk# 024341 HUGO FEED MILL Paid Chk# 024342 HUGO FEED MILL & ELEVATOR Paid Chk# 024343 INSTRUMENTAL RESEARCH Paid Chk# 024344 INTERNATIONAL UNION OF Paid Chk# 024345 KRIS SWEENEY/PETTY CASH Paid Chk# 024346 lARSON, DALLAS Paid Chk# 024347 liNCOLN MUTUAL liFE & Paid Chk# 024348 MARATHON ASHLAND Paid Chk# 024349 MENARDS - FOREST LAKE Paid Chk# 024350 METRO SALES INCORPORATED Paid Chk# 024351 MINNCOR INDUSTRIES Paid Chk# 024352 ON SITE SANITATION Paid Chk# 024353 PETERSON, TEDD Paid Chk# 024364 READY WATT ELECTRiC Paid Chk# 024355 SAM'S CLUB Paid Chk# 024356 SWEENEY, KRIS Paid Chk# 024357 TiME SAVER Check Date APRIL 2009 to MAY 2009 Check Amt 4/27/2009 4/2712009 4/27/2009 4/27/2009 51712009 5/13/2009 5/1312009 5/13/2009 5/13/2009 5/13/2009 5/13/2009 5/13/2009 511312009 5/13/2009 5/13/2009 5/13/2009 5/13/2009 5/13/2009 5/13/2009 5/13/2009 5/13/2009 5/13/2009 5/13/2009 5/13/2009 5/13/2009 5/13/2009 5/1312009 5/13/2009 5/13/2009 5/13/2009 5/13/2009 Total Checks $420.50 651-429-4750 - SERV THRU5-15-0 $105.712.33 WARRANTY RETAINAGE PLUS iNTERE $279.19 CELL PHONE - SERVTHRU 4-15-09 $847.70 ENDICIA iNTERNET POST. $71.28 POSTAGE - 2009 STREET PROJECT $15,000.00 CERTIFIED AUDIT SERVICE THRU 4 $90,987.63 GENERAL - SERV THRU 4-18-09 $5,559.97 POliCE SERVICES - MAY 2009 $732.66 1880 MAIN ST - SERV THRU 4-21- $100.00 USE OF FACiliTY - 2009 STREET $6,137.76 MAY POliCE BLDG PYMNT $763.69 2085 W CEDAR ST - SERV THRU 4- $1,461.60 ELECTRICAL INSPECTIONS $136.30 APRiL SERVICES $30.50 RECOIL ROPE FOR BLOWER $12.63 OPERATING SUPPLIES $38.00 APRIL 2009 WATER TEST $91.50 A. ANDERSON, C. CHASE & T. PET $102.21 POSTAGE DUE FOR 2009 STR. PRJ $19.00 PARKING REBURSEMENT FOR MET CO $164.48 liFE INS. MAY 09 $553.62 FUEL $324.14 SUPPliES $312.00 p.w. COPIER - BLACK & WHITE ME $300.85 BILLING STATEMENTS $7.98 HAND SANITIZER $29.10 MILEAGE REIMBURSE & PARKING - $643.92 WELL HOUSE - 1875 FOX RUN - RE $331.31 SUPPliES $48.15 MILEAGE REIMBURSEMENT $220.00 APRIL 22 09 COUNCIL MEETING $231,440.00 CHECK #24331 REPLACES CHECK #24248 - ORIGINAL CHECK WAS LOST. NOTE: THERE WILL BE AN UPDATED LIST OF DISBURSEMENTS FOR APPROVAL ON 5-13-09. CENTENNIAL FIRE DISTRICT Check R"lIister FIRE GL Page: 1 GL Posting Perilld(s): 05109 - 05109 May 04, 2009 12:58prn Check Issue Date(S): (0510112009 - 0510412009 ~ Per Date Check No Vendor No Pay~ In\((Jice Description Inv Amount v-,,JS \/Df~ 05109 05104109 3736 10290 ALEX AIR APPARATUS, INC COMPRESSOR 610.00 SERVICE/MTC 05109 05104/09 3737 10400 AMERICAN AIRWORKS SCBA BOTTLE THREAD 205.89 PROTECTORS 05109 05104109 3738 20050 B & B PRODUCTS CHIEF VEHICLE GRILL 178.23 LIGHTS 05/09 05104109 3739 30480 CENTENNIAL UTILll'lES MAR UTILITIES STATION 432.97 1 05/09 05104/09 3740 30490 CENTERPOINT ENERGY APRIL GAS STATION 2 312.27 05109 05/04109 3741 50120 EMERGENCY APPARATUS MAlNT, I~ GRASS RIG 21 MTC 188.46 GRASS RIG 21 MTC 225.72 Totel3741 414.18 05109 05I04I09 3742 80650 FRATTALLONE'S HARDWARE STORI BULBS/ANT KILLER 81.78 05109 05104109 3743 90151 IMAGE PRINTING & j:,RAPHICS SAFETY CAMP FLYERS 8933 05109 05104109 3744 110025 KQ CLEANING SER : CES LLC APRIL JANITORIAL 427.60 SERVICES 05109 05/04109 3745 120331 LEAGUE OF MN CITIES INS TRUST PROPERTY/LIABILITY INS 19,158.00 4/09-4/10 EXCESS LIABILITY INS 2,911.00 4/09-4/10 Total 3745 22,069.00 05/09 05104109 3746 130440 METRO FIRE, INC SCBA MASK CLEANER 6a.25 05109 05/04109 3747 130840 MFSCB RECERTIFICATION 3 80.00 FIREFIGHTERS 0!j/09 05104109 3748 150140 OFFICE DEPOT, INC TONER/PAPER 282.00 05/09 05104109 3749 160050 PAETEC PHONES STATION 2 403.10 05109 05104109 3750 160200 MIKE T PETERSON PROPANE FIRE 122.94 EDUCATION CITIZENS ACADEMY 05/09 05104/09 3751 170180 QWEST PHONE EXPENSE 5531 05109 05I04I09 3752 200150 THOMAS MOTORS, INC GRASS 21 VEH REPAIR 1,927.10 GRASS 11 VEH REPAIR 1,220.47 GRASS 11 EXHAUST 254.59 REPAIR Total 3752 3,402.16 05109 05104109 3753 250500 THE YOUTH'S SAFETY CO FIRE PREVENTION 335.86 CRAYONSlTATTOOS VINYL BADGES 121.23 FIRE PREVENTION 238.65 PENCILS Total 3753 695.76 Totals: 29,910.77 M = Manual Check, V = Void Check 1- - CENTENNIAL FIRE DISTRICT Check Register FIRE GL Page: 1 GL Posting Period(s): 04109 - 04109 Apr 22, 2009 10:39am Check Issue Dale(s): 04/07/2009 - 04/22/2009 Per Dale Check No Vendor No Payee Invoice Description Inv Amount 04/09 04/22109 3721 11565 ASPEN MILLS MAP BOOKS 102.24 NAME TAG 7.99 Total 3721 110.23 04/09 04122/09 3722 30485 CENTER MART FUEL 66.10 04109 04/22/09 3723 31008 COMCAST INTERNET STATION 1 94.00 04/09 04/22109 3724 31137 CONNEXUSENERGY MARCH ELECTRIC 420.06 STATION 1 04/09 04/22/09 3725 40150 DISCOUNT TIRE, INC TIRES FORD 1,024.89 EXPEDITION 04/09 04122/09 3726 50120 EMERGENCY APPARATUS MAINT, I~ ENGINE 11 MTC 759.61 04/09 04/22/09 3727 70500 GRAFIX SHOPPE, INC 2009 ESCAPE GRAHICS 755.00 04109 04122109 3726 80350 HENNEPIN TECHNICAL COLLEGE TRAINING 60.00 04/09 04/22109 3729 120450 CITY OF L1NO LAKES MARCH 19,547.87 REIMBURSEMENTS 04/09 04122109 3730 190600 ROBERT STAFKI LODGING MN IAAI 255.55 CONFERENCE 04/09 04/22/09 3731 210232 UNI-SELECT VEH 48.32 PARTS-LAMPS/SWITCH 04/09 04/22109 3732 220200 VERIZON WIRELESS CELL PHONES 175.21 04/09 04/22109 3733 220250 VIKING TROPHIES REMAINDER DUE FOR 212.46 PLAQUES 04/09 04/22/09 3734 240100 XCELENERGY MARCH ELEC STATION 2 506.65 Totals: 24,035.95 M = Manual Check, V = Void Check MEMO TO: Honorable Mayor and City Council Members FROM: Kim Stephan DATE: May 8, 2009 SUBJECT: Music in the Park Program The following excerpt is from the May 6, 2009 Parks & Recreation Committee Meeting Minutes: Vice-Chairperson Amundsen has been in contact with both Mr. Fred Bailey (Banjo Bandits) and Ms. Kathy LaValle (Brady's Big Band and Jill & the Jacks) to confirm dates. Brady's Big Band is booked the month of July, but Jill & the Jacks are available the 7th and the 14th of July. Mr. Fred Bailey has committed to Tuesday July 21st at 7:00 p.m. The idea is to have July be the Month of Music in the Parks, each Tuesday night, but possibly go into August depending on the availability of Brady's Big Band. Having a band at Hidden Spring Park the Sunday of Fete des Lacs was also discussed as a possibility. The committee felt 4 or 5 bands could be offered to the community for $1,000. Motion was made by Committee Member Haiden, seconded by Vice-Chairperson Amundsen to recommend to City Council the approval of funds not to exceed $1,000 for the Parks & Recreation Music in the Parks Program for 2009. All in favor. Motion passed unanimously. Thefollowing excerpt is from the April], 2009 Parks & Recreation Committee Meeting Minutes: Ms. Kathi LaValle. Bradv's Di!!: Band for Centerville Music in the Park Ms. Kathi LaValle and Mr. Dean LaValle, Brady's Big Band, made an appearance to discuss the possibility of Brady's Big Band playing for the Committee's Music in the Park Program this summer. The committee had previously discussed this idea and Chairperson Seeley had listened to their music, but felt the fee was too high for the budget the committee was trying to work within. Ms. La Valle explained the pricing received for the Big Band was a bit high, saying that while they often get higher fees for some of the bigger park events or parties, they offer a reduced rate to City park events and Senior Center picnics as a community service. The La Valles are Centerville residents and the members are all from the local area and Ms. LaValle said to play in our own backyard (Centerville) would be an honor and they would play for any amount that the committee has in their budget. She asked the committee to please consider their band for a rate of $300, but know that we would accept any offer less than that as well, that would be extended. Chairperson Seeley said it was a very exciting to offer this type of program in our community and thanked the La Valles. Council Member Lee asked about power, how much space the band needed, and questioned whether it would be best at Laurie LaMotte Memorial Park or at Hidden Spring Park? The pavilions at the parks are on a 26 x 26 pad, there is not electricity available at the Laurie LaMotte Memorial Park pavilion, but there is at Hidden Spring Park. Council Member Lee suggested using the area underneath the roof of the warming house shelter in case of bad weather. Ms. LaValle said all that would be required was a space approximately 16' x 20' and power. They would be open to doing a couple of shows, perhaps one with the Big Band and one with either the quintet or the 7 piece swing band. Dates were briefly discussed, a week night would be preferred by the La Valles, but a weekend could work also. Also included in the packet was correspondence from Fred Bailey, Banjo Bandits whom Ms. Stephan had talked to on the phone. The Banjo Bandits play Dixieland and 30's-40's music (Plus some contemporary if requested) which Mr. Bailey said goes over really great with audiences in Summer Park Concerts. They play regularly at parks, clubs and other venues throughout the Twin City area. Mr. Bailey said the Banjo Bandits could do a I to 1.5 hour, 6 musician show in Centerville this summer for $150. The date would have to be negotiated to fit yours/our schedule. Apr 24 09 08:29a Catharine Branch 703-323-4964 p.l ~ Centerville Special EveDt Permit Application I. TlTLE, PURPOSE, AND BRIEF DESCRIPTION OF EVENT: {';'-S-nV/{L 'F flk. tAhlS f I<. RvlV / wlJ(../( ~ ,,::t.N J ttKS bYM' New Application: Renewal of or Change in Application: CONTACT PERSON: PllTtel ~ /YeAAJC/I TELEPHONE, 7'U Sol 6rfS (coaf OR 2. IDENTIFYING INFORMATION: Attach a written communication from the organization(s) in whose name the event will be advertised wbich authorizes you. 1hc applicant, to apply fo,this special event permit on itsltheir behalf. Applicant's Name: /=#T7?IC.1< K, (J(I'/A)c!f Tille: /(Jk.t! (JJRi:'t1tJf Address: j(;,/f( #U~ ,fl,he. t..'1"'. Mailing Address: ee."rtn "" tu - 1If;z) S3'"0:J8 Affiliation: Ct::)Jftfrt 1/1 Uc P.hfKS 11..0 /((fU'cr'H'l1JN CO'''!,.., 'IT'vJ: Day Phone: 703 ;'1 6'(/s Evening Phone: Emergency Phone: 3. EVENT PRINCIPALS: Fnllowing, please list lbe names, addresses and lelepbone numbers of all the principals involved in any of the proposed special evenL tnclude professional event ocganizers. event promoters, financial undeTWTiters, commerciaJ sponsors, charitable agencies for whose benefit the eveot is being produced. the OI'ganization(s) in whose name the event is being advertised, and all others administratively, financially and ocganizationally involved as principals in the production of the proposed special evenL Make additional copies of the following as needed to include as oftbe principals involved in the: proposed special event. Name: Ct 1y 07 Cc",f(r 11" /La P4il k itN/) 1l..r:J(li'fl'nJW OrganizationIBusinessi Agencyl Affiliation: Is this a non-profit organization? ---L- Yes No If you are making application undc< nor>-profit status, oroof ofnon-1>rof'n status must be attached to this lIDDlieation Mailing Address: Day Phone: Evening Phone: Title and functional responsibility with regard to the event: Page J of 10 Apr 24 09 08:29a Catherine Branch 703-323-4964 p.2 4. REQUESTED EVENT COMPONENTS: Date requested: AvG ~) ~ "J Altematedate: l(;ooCqt- Requested hours of operation: b: 30 (a.m.".....) To: /0: 30 (a.m.,tp,m.) Set up beginning date and time: AvG. ~,}gel" I1:JC.f>>, Complete dismantle date and time: /11>& f, ".,. 1 I'" i Ja /Irl1 Desaibe the number and type of animals (ifany) to be used in tbis event: N~ Attach a draft of the entry fann for participants and/or spectators. Anticipated number of participants: ('? 00 Spectators: < 100 5. INSURANCE: Attach to this appLication either an insurance po6ey or a oenificate of insuraooc including the policy number, amount, and the provisions that the City of Cenrerville is included as an additional insured. (Please note that insurance requirements depend upon the risk level of the evenL Also, if your event can be classified as fll'St amendment expressive activity, insurance re'l"iremeots can be waived unde< certain circumstances.) 6. SANITATION: Attacb your "Plan for clean-uplMaterial Preservation". Include nwnbcT, type and location o[trash containers to be provided for the event. Indicate who and how man will be responsible for emptying and cleaning up around containers during the event. Indicate who and how many will be responsible fur cleaning up oller animals if they are present during the event. Indicate who and how many will be responsible for cleaning up after the event. Describe the number. type and location of portable toilets to be provided for the event (or permanent toilets to be used in the evenL) tncLude any other plan you have for ensuring post-event cleanlines> and material preservation of city facilities, equipment, premises and streets. A den,,"it of SSOO will be reouired for c1ean-.D aDd restoration. Ir Dl'eIIIlses are left i. satisfactorv condition. this deoosit wm be rerunded in fun followint!. insnection.. 7. LOCATION: Please attach a map of your event land design. Check off below items that apply to your event and indicate them on the attached map. Use, where necessary, a "to scale" drawing. A. V If a route is involved, the beginning and finish area with arrows. B. ,/ If a route is involved, the places wbere buses, autos or other motorized vehicles need to be considered. C. _ If a route is involved, attach separate maps giving two or more altemate routes. D. _ Entertainment or stage locations (grandstand operators sbould provide you with a "to scale" drawing.) E. _ Alcoholic beverage concession area. F. _ Non-alcoholic concession area. G. v' Food concession area. H. General Merchandise concession areas. I. V Portable toilet facilities (indicate number). J. -V Event participant and/or spectator parking areas. K. ~ Event organizer's command post Page 2 of 10 Apr 24 09 08:30a Catherine Branch 703-323-4964 p.3 L. ~ First aid facilities. M. _ Fireworks or pyrotechnics site. N. _ Vehicle fuel handling sit O. _ Cooking areas. p _ _ Electrical sources to be used for cooking. Q. _ tables, enclosures, etc. R. _ Temporary or permanent structures constructed for the event S. _ Site of electrical wiring to be installed for tbe event. T. _ Trash receptacles (indicate number) U. Other - Please describe. 8. AVAILABILITY OF FOOD, BEVERAGES A.'lD/OR ENTERTAINMENT: If there will be music, sound amplification or any other noise impact, please describe, including the intended hours of the music, sound or noise: ;?l4w S'f?t,t,'f'..... AM-\Jj i-Iovc. (J"L-{... jM'" It-'{ -/I.. s~t'h"", o/v~..... fI>-.() '''I~fC.F'j,.."", #7-/" "'''''1.( 41'-e Will alcoholic beverages be served? Yes No V PLEASE NOn: THAT SALES OF LlOUOR/ALCOHOL IS PROHmlTED IN CITY PARKS Ul\'LESS THE EVENT IS A CITY CELEBRATION AND PRIOR APPROVAL AND APPROPRlA n: LICENSES ARE OBTAINED BY CITY COUNCIL AcrION_ If yes, describe what system will be used to ensure tlult alcoholic beverages will be consumed by persons 21 years and older: If yes, describe bow, where, when and by whom the alcoholic beverages will be served: If a casino party, a dance, or live entertainment is part of your event, please describe: Please describe all of the activities of your event for which a license is required, for example: a cabaret license, etc. Attach all required licenses to this application. Please Dote that certain IicensiDl! may be required by City. County and State a!!encies. such as a LaJ'2e AssemblY Liceuse for !!atheriDIlS over 1.000 DOODle. some tvDes of food handline Iicensin!!. Gamblin!! License. Cabaret License. ete. It is your resDoDsibilitv to check with the City Clerk or local authorities to determine what licensio!! is reauired prior to submittiDl! this aDPlication. Page 3 oflO Apr 24 09 08:30a Catherine Branch 703-323-4964 p.4 Will. food and/or non.a1coholic beverages be served? Yes Y No~ Tfyes, describe sanitation measures, food handling procedures and the nature of the food (such as pre-packaged foods, hot dogs, pre-mixed soda, unpeeled fruit, raw meats, vegetables, fish or peeled and cut fruit.) fl. t>>ilZiro WMlnr. SPJ'fh Qte,.../(. ~'r-:<U8s. ~'nT . . E ~ If ves. vou will need a oermit from the Anou Countv Deoartmeot of Environmental Health. Please auaeh a CODV of !he oermit to this auplication. 9. SECURITY AND SAFETY PROCEDURES: Describe your proposed procedures for set up, operation, internal security and crowd control: _ . w;t/.. N.d 'fr, ,c"JnL 11'1"- 1....-h"7tJ'oC11<Jw tJ'" /) C~Vlt~i.: /?o """0 7 A-1 7Z i01 Ctt(}.l "<.! "Imq. C4____j,,--d v-, u.;/ '" Jt>.d MIt-tJv ,1v6 1"; ?d'i If the event is to occur at night, describe how you are going to light the event area iJ;! order to increase the safety of participants and spectators coming to and leaving the event: IVfI If your event includes vehicles or animals, describe the minimum and maximum speeds of the event and the minimum and maximum intervals of space to be maintained between units: XI;<f. ,v" Attach to this application a copy of your building permit(s) if you are installing any electrical wiring on temporary or permanent basis and/or if you are building any temporary or permanent structures such. as bleachers, scaffolding, a grandstand, stages or platforms. (oJ" Attach a copy of your fire department permit(s) to this application if you will use parade floats; an open flame; fireworks or pyrotechnics; vehicle fuel; cooking facilities; enclosures (and tables within those closures); tents, air supported structures, canopies, or fubric shelters. Give the name, address and phone numbers of the agency or agencies which will provide first aid statTand equipment if required. Attach additional sheets ifnecessary. Name of agency: Name of Representative: Address: Day phone: Evening phone: Indicate medical services (if required) that will be provided for this event: Page 4 oflO Apr 24 09 08:30a Catherine Branch 703-323-4964 p,S Ambulances: Nurses: Doctors: Paramedics: 10. VENDORS OR CONCESSIONAIRES: Describe what vendors/concessionaires you will allow in conj\lllctio!l with the event, and the purpose of these concessions: (11 LJ r);/lJ) C-k h ~ <4,r ~ Vt;"JO.'ff's; , (J.) {.v'''''. sM..v ....." "''''"''. t~.,.Nrr. SAith/;1,e...-(, ~'f7Il)i:.. #- h "'ldJ, -i-t..... S.P.."'.s'" IS '~(). . Describe how you intend to regulate, monitor and control the type, number and quality of vendors/concessionaires whom you may permit to operate in conjunction with the event: Cc,."-'/'re u...ct 11'1 t-t.,,'<f ;:e,. <fu t<<& , 11. CITY SERVICESIEQUIPMENT: Describe city services and/or equipment requested for this event: City barricades, cones, signs, picnic tables and other equipment which may be borrowed on an as-available basis. You should make advance arrangements to pick up and return this equipment. If you or any volunteers cannot pick up and return this equipment, please attach a letter requesting these services and explaining why your organjzation cannot perform them. This will be reviewed, then approved or denied by the public works foreman. 12. OTHER PERTINENT INFORMATION: Please list below any other miscellaneous information you feel would be important and have a bearing on the approval of this Special Event Permit request: 13. FEE STRUCTURE / EVENT CHARGES: If there is a fee or donation required as a condition of attendance or participation of this event, please describe the amounts to be collected from variou~ clJtegories of participants or spectators: ~ ~ ^~ ,pCf p~II,-,/;).."..f (11~ ~r te-cjI3~~tl<"-', 8 Jf" po.., ~ trMlt ~.'Hfr"l-h,J1J Cf3.~, --;j...... C) !J:;;~ 0_ te~-.4y. 14. If a donation is requested on a purely voluntary basis, describe how you intend to inform participants/spectators or others that they may participate in the event whether they make a donation or not: N/f Page 5 of 10 Apr 24 09 08:30a Catherine Branch 703-323-4964 p.6 Centerville Special Event Permit NAME AND TYPE OF EVENT: Cr:;vh:ft 1/1 ttp frJ'hv,yt or tk k1c:n fA: R""'AAt.k DAY, DATE AND TIME: Av" r. ''}ad ? 1. PARKS AND RECREATION DEPARTMENT FINAL APPROVAL AND SIGN OFF Signature Title Date: Please check or use N/A (not applicable) where appropriate: I. _ Final check has been made of application requirements. 2. _ Event is approved by City Council. 3. _ All required permits are issued and on file. 4. _ Refundable clean up fee has been paid. 5. _ Insurance Certificate is on file with City Clerk 6. _ Surety Bond is on file to secure payment for applicant's obligation to the City. 7. _ Application is complete. 8. _ Special conditions are attached. REVOCATION: Upon mutual consent, the City Council may revoke a special event permit if the conditions set fourth in the permit application are not being followed. Pennit is hereby revoked: Signature Title Date: Reason(s) for revocation: TO BE REVIEWED/APPROVED AND SIGNED BY AFFECTED CITY DEPARTMENT HEADS Page 6 of to Apr 24 09 08:3Oa Catherine Branch 703-323-4964 p.7 2. PARKS AND RECREA nON DEPARTMENT Special Events Coordinator: Date: Initiallsign-off: 3. POlleE DEPARTMENT Approved by: Signature Title Date: I. _ Emergency vehicle access. 2. _ Traffic/safety street closures. 3. _ Appropriate barricades. (# Required) 4. _ Police personnel required/available. S. _ Portable toilet facilities. (# Required) 6. First aid facilities. 7. _ Internal security and crowd control. 8. _ nighttime lighting. 9. _ Other provisions as may be required by this department. 4. LICENSING AND INSURANCE Approved by: Signature Title Date: 1. Dance and/or live entertainment. List types or permits or licenses required: 2. _ Alcoholic beverages. 3. Peddlers. 4. Noise abatement. S. _ Other provisions as may be required: INSURANCE: Your insuranee coverage must be reviewed and approved by the City's insuranee earrier. Page 7 of to Apr 24 09 08:31a Catherine Branch 703-323-4964 p.8 I 1. _ Public liability insurance naming City of Centerville and other public agertcies additionally insured is required. I 2. _ Hold harmless forms executed and failed. , 3. _ List and approve/disapprove other insurance coverage as may be required~ , 5. FIREDEPAR~ Approved by: .-9 ~.. rL Signature ,L;;., .J:."-''''r~_ Title Date: $.-',J.'J -() '9 1. -== Emergency vehicle access. 2. -=- Use offrreworks, pyrotechnics, vehicle fuel, open flame. 3. --=- Cookiug facilities. 4. ~ Occupancy and spacing of tables, enclosures. 5. ~ Parade, floats. 6. --.-::::.. Tents, air supported srr~ctures, canopies. 7. ~ Other provisions as my be required by this department: 6. BUILDING DEPARTMENT Approved by; Signature Title Date: Electrical: 1. _Plan check/inspection of any wiring installed on a temporary or permit baSis. 2. _ Permit(s) attached. I Structural Plan: I. Plan check/inspection of any temporary or permanent structUres, includin~ - bleachers, scaffolding, grandstand, reviewing stands, stages, or platforms! 2. _ Permit(s} attached. 3. _ Other provisions as may be required by this department: Page 8 of 10 Apr 24 09 08:31a Catherine Branch 703-323-4964 p.9 I I I I I , I I i I , i I 7. PARKS AND RECREATION DEPARTMENT Approved by: SignatUre Title Date: 1. _ Park pennit(s) required. (to be attached) 2. _ Ballfield Usage Permit. 3. _ Beach permit required. (to be attached) 4. _ Trash containers required. (# ) 5. _ Portable toilets required. (# ) 6. _ Applicant's plan for cleanup, site restoration and material preservation (recycling) required and attached. 7. _ Other provisions as may be required by this department: 8. PUBLIC WORKS DEPARTMENT Approved by: Signature Tille Date: 1. _ Trash containers required. (# ) 2. _ Portable toilets required. (# ) 3. _ Special animal clean up required. 4. _ Barricades provided, as available. (# ) 5. _ Cones provided, as available. (# ) 6. _ No parking signs provided, as available. (#) , 7. _ Applicant's plan for clean up and material preservation (recycling) requir~ and attached. ' 8. _ Other provisions as may be required by this department: I I 9. STATE, COUNTY AND CITY HEALTH DEPARTMENT Approved by: Signature Title Date: I. _ Food and/or beverage served. 2. _ Permit(s) attached. Page 9 of 10 Apr 24 09 08:31a Catherine Branch 703-323-4964 p.10 3. Food cooked. 4. _ Pennit(s) attached. 5. _ List other h.ealth licensing obligations as may be require: Page 10 of 10 Apr 24 09 08:31a Catherine Branch 703-323-4964 p.11 Festival of the Lakes 8K Salll,day, Aug a. 2009 8 AM Rm Stan I Centerville, Minnesota UM_ Park Centerville, MN EIlllyh<$lS pri",!C}u,.,6, 2009, $20J... 6.Aug 6, S2S on _day. Ra:e day rcgisualioo 7 AM. Drop otI or mail to City cr CenterviUe I SSG Mllin S\l'<el I cen_m.. MN 55038 I ..1 I I I I I ..1 J ( I I I 1 J I I I I 1 I I I I I First Name . Lasl Name I ~ J I I I I I I I i I I I I -.l I I XSISIMILIXL ' XS e-mail address 5hirtSite j J I II I I I I I I I I I I f I M I F AddRl$$ Sex Aao J I I I I -.l _L I I I I : I I I I I ZlPCO<Ie City Stale J I I - ; I _L -I j I I I I ..l I I I I I PIIone N.~ I , I I I I - I I I I I - I I I ! I - I I I / I I Me VISA Credit Cord Number -.l I I l-.l I I I I I -.lJ. I I I I I I I I I Expiration Date Card Hoidefs Signature Make CheckS Pawabloto tho City, of CantoN'"" J tnDW lhat nmniog a road race is a potentiaJty hEtZardOV5 acth'it)' and tbat I should not enter and run unless] am medically able and properly trained. J agree 10 abide by any decision ofa raee official rdative to m). ebiJity to safely completo the run. I assume all risk associate with running. m 1hi:s. ~cot iacludiog. but tKt litnited 10: fails, contact with other particjpanfs. the effects ofwesthcr? inclading high: IRt and/or bwnidit)', traffic and the oooditions of the road, aU such risk being koown and apprecioled by me. Having ~ad this waiver and knowing these facts 8Dd in oonsidetat:iOh of your accepting my entJy. 1, r~ myself and anyone entitled Ul act Oft my behalf, WlIM and release tho ctgllDi:zm oflbe Festival crib. Lok., 8K, Cityof Cal_ilk, USA IF, and all sponsors mm all claims or liabilities of any kind arising {Jut of my participlllion. in. this event or carelessness on the part oftllc persons named in tIli.s waiver, Further, I gr.ant permission to aU of the foregoing 10 use any photographs, motion piclurts. recording. OJ o\bcr record of"this event for legitimate pu<poS<S. Sisnat= (_I'" guardian ij"undet 18) Date I Apr 24 09 08 :32a q-~.~. -.... :e;lional Pa", . ~" .._~ Catherine Branch ~-:s 17 V~ i C r rJ:i-if ...-:, -' \\ \-\ \\ "".-=.:-:c:c.,-., ,\ I. \\." S!~~. r\ -: ".., c..-.,..! c.::::~~:.:::-! ~S! .. .1 L.no ~akes Cer.terWlJe l~ 703-323-4964 p.12 I. I? Ii JV / u.I'I-L/r- I I i /~~-i+r:f7Itij~ / / / ,. . /~ .' /,,,- .' j V_' ;.' !~iJ ,,, /~ , '1: I~J , , ( .' (1AJ15 )./ j,-'Io.oz.! 1--1') k t::-S ok Coo /(~~ fYl i:"" ~"./ To I D~pi?J To i Tv P/Q"J~r ~~. t'P",J.... ,7(; r.J~f'tI',; r.; , t>>J\,N ra i _' , /l I ,[. ,.t;M4-' P/c~ CH:=1f'PI r~'/f~"~" . '?i /::,...."',.$1- /,.) ......Je.. ! ~. ~,- ~:',?::' '~ ~s~r ! ,.:.' 11 p.4/I~1+.lJl ~..g;., P.uk ,.'." -... r;.A ....~~ --^j, "" . ,- . ,'''''> /' r''1' .,.(\> 'II v ,"', () . tv ,.1':1 " , --II I J I ! : I ! ll'l ",'QJ)Otv I l.~ .,) ,,,f/ u~ i ~i c I "J.' . .1 :-"$1 ~i '00.. j ;,('01 J~ : 2;1' Il:. ~{~!f~ Centerville Special Event Permit Application 1. TITLE, PURPOSE, AND BRIEF DESCRIPTION OF EVENT: (In n... Q L (..n",cc,", "V'<:l'hC- ~....,...A("o.\s'..n New Application: t/ Renewal of or Change in Application: CONTACT PERSON: t\~d.{e\~ ~\C:"'.n I f"t"s..h"('~\. f""""rc\,,^,,,'\-':'n.,. TELEPHONE: C\S2.-C\'"'L' -<''-\3\ OR f=r..,......... F,J,.l.fu,c'\.~ (,s, - '-\'2."1 ~, c,'31 2. IDENTIFYING INFORMATION: Attach a written communication from the organization(s) in whose name the event will be advertised which authorizes you, the applicant, to apply for this special event pennit on its/their behalf. Applicant's Name: Qnc!..rt'w ~eL<:~pr Title: '1',<.-.,,_ ('",<>{'d:"C\~)'1.. Address: (. '1<15 u,M.>Cv,\\.... Qr\. ~ '\c~"3 ~tH aL 'Sk... Mailing Address: q... .<:OK-! ~;J;:J;..,l 0...1. Affiliation: Mo... 'b", Day Phone: 0,5'2..- <::\'1_'\- <''-\3 \ Evening Phone: Emergency Phone: 3. EVENT PRINCIPALS: Following, please list the names, addresses and telephone numbers of all the principals involved in any of the proposed special event. Include professional event organizers, event promoters, financial undenvriters, commercial sponsors, charitable agencies for whose benefit the event is being produced, the organization(s) in whose name the event is being advertised, and all others administratively, financially and organizationally involved as principals in the production of the proposed special event. Make additional copies of the following as needed to include as of the principals involved in the proposed special event. Name: I(="(.~,"", f\~1':)~o\.L OrganizationIBusiness/ Agency/Affiliation: ('''',,('<'- o~ Sot Cs-,!"lN '.....1:- Is this a non-profit organization? v Yes No If you are making application under non-profit status, proof of non-profit status must be attached to this application Mailing Address: /ci&. Gt.,~,4 ~ G!...d Day Phone: ~S\- '-\ 1...<'1_1 <'I~"" Evening Phone: Title and functional responsibility with regard to the event: R. ,"'\'<>...... ~\l" L-3<>rcAd ~ c"'-o..,h.. \\",r\r,-",..>. ~'<'n.r. r. ~OO> ..(\-,.."" ~I"''' n~ ~~~S~" .. "'...~... ~Clr'Hr~~ ~ &~r\:..\ C'\-9- Page I of 10 4. REQUESTED EVENT COMPONENTS: $'u."6.""- Date requested: Cl \..\.,3u SIT \1.., -z.cc~ Alternate date: Requested hours of operatIOn: \<:> ~ (a.m./p.m.) To: Set up beginning date and time: C'.l..~'..... \ So Complete dismantle date and time: c,,,,S"- SO"" \ \ Describe the number and type of animals (if any) to be used in this event: ~<>...6 l.. ,'"'" (a.m./p.m.) Attach a draft of the entry form for participants and/or spectators. ,.II C\ Anticipated number of participants: Spectators: 5. :D-'>S","''''''~ .'\>,\,,~<>~ <>" .-"''''- O-,'r C'4 ~""\\. Ca,,","" \ ~ ",~o.'- Attach to this application either an insurance policy or a certificate of insurance including the policy number, amount, and the provisions that the City of Centerville is included as an additional insured. (Please note that insurance requirements depend upon the risk level of the event. Also, if your event can be classified as first amendment expressive activity, insurance requirements can be waived under certain circumstances.) INSURANCE: 6. SANITATION: Attach your "Plan for clean-up/Material Preservation". Include number, type and location of trash containers to be provided for the event. Indicate who and how man will be responsible for emptying and cleaning up around containers during the event. Indicate who and how many will be responsible for cleaning up after animals if they are present during the event. Indicate who and how many will be responsible for cleaning up after the event. Describe the number, type and location of portable toilets to be provided for the event (or permanent toilets to be used in the event.) Include any other plan you have for ensuring post-event cleanliness and material preservation of city facilities, equipment, premises and streets. A deuosit of $500 will be required for clean-up and restoration. If premises are left in satisfactorv condition. this deoosit will be refunded in full foUowine- insDection. 7. LOCATION: Please attach a map of your event land design. Check off below items that apply to your event and indicate them on the attached map. Use, where necessary, a "to scale" drawing. A. _ If a route is involved, the beginning and finish area with arrows. B. _ If a route is involved, the places where buses, autos or other motorized vehicles need to be considered. C. _ If a route is involved, attach separate maps giving two or more alternate routes. D. _ Entertainment or stage locations (grandstand operators should provide you with a "to scale" drawing.) E. ~ Alcoholic beverage concession area. F. ~ Non-alcoholic concession area. G. -L- Food concession area. H. v General Merchandise concession areas. 1. v' Portable toilet facilities (indicate number). J. ~ Event participant and/or spectator parking areas. K. _ Event organizer's command post. Page I of! 0 L. First aid facilities. M. _ Fireworks or pyrotechnics site. N. _ Vehicle fuel handling sit. O. _ Cooking areas. P. _ Electrical sources to be used for cooking. Q. tables, enclosures, etc. R. ~ Temporary or permanent structures constructed for the event. S. _ Site of electrical wiring to be installed for the event. T. _ Trash receptacles (indicate number) U. Other - Please describe. 8. AVAILABILITY OF FOOD, BEVERAGES AND/OR ENTERTAINMENT: If there will be music, sound amplification or any other noise impact, please describe, including the intended hours of the music, sound or noise: Will alcoholic beverages be served? Yes ./ No PLEASE NOTE THAT SALES OF LIQUOR/ALCOHOL IS PROHIBITED IN CITY PARKS UNLESS THE EVENT IS A CITY CELEBRATION AND PRIOR APPROVAL AND APPROPRIATE LICENSES ARE OBTAINED BY CITY COUNCIL ACTION. If yes, describe what system will be used to ensure that alcoholic beverages will be consumed by persons 21 years and older: cn~C'\<. '1:.P'::> If yes , describe how, where, when and by whom the alcoholic beverages will be served: ~ j 'i"'I..,-"v'..",..." S{',>n _ ...."-s If a casino party, a dance, or live entertainment is part of your event, please describe: Please describe all of the activities of your event for which a license is required, for example: a cabaret license, etc. Attach all required licenses to this application. Please note that certain licensinl! may be required by City. County and State al!encles, such as a Larl!e Assembly License for l!atherinl!s oyer 1.000 people. some types of food handlinl! licensinl!. Gamblinl! License. Cabaret License. etc. It is your responsibility to check with the City Clerk or local authorities to determine what licensinl! is required prior to submittinl! this application. ~o...~ 30"""\:'\'''''5 ~9~-m'\- Page I of \0 Will food and/or non-alcoholic beverages be served? Yes v' No If yes, describe sanitation measures, food handling procedures and the nature of the food (such as pre-packaged foods, hot dogs, pre-mixed soda, unpeeled fruit, raw meats, vegetables, fish or peeled and cut fruit.) If ves, yOU will need a permit from the Anoka County Department of Environmental Health. Please attach a cOPV of the permit to this application. alX' iP\ \ C ~" s~b..... .-\\ .. J 9. SECURITY AND SAFETY PROCEDURES: Describe your proposed procedures for set up, operation, internal security and crowd control: _ If the event is to occur at night, describe how you are going to light the event area in order to increase the safety of participants and spectators coming to and leaving the event: If your event includes vehicles or animals, describe the minimum and maximum speeds of the event and the minimum and maximum intervals of space to be maintained between units: Attach to this application a copy of your building permit( s) if you are installing any electrical wiring on temporary or permanent basis and/or if you are building any temporary or permanent structures such as bleachers, scaffolding, a grandstand, stages or platforms. Attach a copy of your fire department permit( s) to this application if you will use parade floats; an open flame; fireworks or pyrotechnics; vehicle fuel; cooking facilities; enclosures (and tables within those closures); tents, air supported structures, canopies, or fabric shelters. Give the name, address and phone numbers of the agency or agencies which will provide first aid staff and equipment if required. Attach additional sheets if necessary. Name of agency: Loco.\. Q",,\,c:.~ ~ E="R~ \)llp't. Name of Representative: Address: Day phone: Evening phone: Indicate medical services (if required) that will be provided for this event: Page I of 10 Ambulances: Nurses: Doctors: Paramedics: 10. VENDORS OR CONCESSIONAIRES: ~ \ (;\ Describe what vendors/concessionaires you will allow in conjunction with the event, and the purpose of these concessions: Describe how you intend to regulate, monitor and control the type, number and quality of vendors/concessionaires whom you may permit to operate in conjunction with the event: II. CITY SERVICESIEQUIPMENT: qoJ \ 'A Describe city services andlor equipment requested for this event: City barricades, cones, signs, picnic tables and other equipment which may be borrowed on an as-available basis. You should make advance arrangements to pick up and return this equipment. If you or any volunteers cannot pick up and return this equipment, please attach a letter requesting these services and explaining why your organization cannot perform them. This will be reviewed, then approved or denied by the public works foreman. 12. OTHER PERTINENT INFORMATION: Please list below any other miscellaneous information you feel would be important and have a bearing on the approval ofthis Special Event Permit request: 13. FEE STRUCTURE I EVENT CHARGES: If there is a fee or donation required as a condition of attendance or participation of this event, please describe the amounts to be collected from various categories of participants or spectators: 14. If a donation is requested on a purely voluntary basis, describe how you intend to inform participants/spectators or others that they may participate in the event whether they make a donation or not: Page I of! 0 - - - - -- -- --- -- -1 Centerville Special Event Permit NAME AND TYPE OF EVENT: DAY, DATE AND TIME: 1. PARKS AND RECREATION DEPARTMENT FINAL APPROVAL AND SIGN OFF Signature Title Date: Please check or use N/ A (not applicable) where appropriate: I. _ Final check has been made of application requirements. 2. _ Event is approved by City Council. 3. _ AH required permits are issued and on file. 4. _ Refundable clean up fee has been paid. 5. _ Insurance Certificate is on file with City Clerk 6. _ Surety Bond is on file to secure payment for applicant's obligation to the City. 7. _ Application is complete. 8. _ Special conditions are attached. REVOCATION: Upon mutual consent, the City Council may revoke a special event permit if the conditions set fourth in the permit application are not being foHowed. Permit is hereby revoked: Signature Title Date: Reason(s) for revocation: TO BE REVIEWED/APPROVED AND SIGNED BY AFFECTED CITY DEPARTMENT HEADS Page 1 of 10 2. PARKS AND RECREATION DEPARTMENT Special Events Coordinator: Date: Initiallsign-off: 3. POLICE DEPARTMENT Approved by: Signature Title Date: 1. _ Emergency vehicle access. 2. _ Traffic/safety street closures. 3. _ Appropriate barricades. (# Required) 4. _ Police personnel required/available. 5. _ Portable toilet facilities. (# Required) 6. First aid facilities. 7. _ Internal security and crowd control. 8. _ nighttime lighting. 9. _ Other provisions as may be required by this department. 4. LICENSING AND INSURANCE Approved by: Signature Title Date: I. Dance and/or live entertaimnent. List types or permits or licenses required: 2. _ Alcoholic beverages. 3. Peddlers. 4. Noise abatement. 5. _ Other provisions as may be required: INSURANCE: Your insurance coverage must be reviewed and approved by tbe City's insurance carrier. Page I of \0 1. _ Public liability insurance naming City of Centerville and other public agencies additionally insured is required. 2. Hold harmless forms executed and failed. 3. _ List and approve/disapprove other insurance coverage as may be required. 5. FIRE DEPARTMENT Approved by: Signature Title Date: 1. _ Emergency vehicle access. 2. _ Use of fireworks, pyrotechnics, vehicle fuel, open flame. 3. _ Cooking facilities. 4. _ Occupancy and spacing of tables, enclosures. 5. Parade, floats. 6. _ Tents, air supported structures, canopies. 7. _ Other provisions as my be required by this department: 6. BUILDING DEPARTMENT Approved by: Signature Title Date: Electrical: 1. _ Plan check/inspection of any wiring installed on a temporary or permit basis. 2. _ Permit(s) attached. Structural Plan: I. _ Plan check/inspection of any temporary or permanent structures, including bleachers, scaffolding, grandstand, reviewing stands, stages, or platforms. 2. _ Permit(s) attached. 3. _ Other provisions as may be required by this department: Page 1 of 10 7. PARKS AND RECREATION DEPARTMENT Approved by: Signature Title Date: 1. _ Park pennit(s) required. (to be attached) 2. _ Ballfield Usage Permit. 3. _ Beach permit required. (to be attached) 4. _ Trash containers required. (# ) 5. _ Portable toilets required. (# ) 6. _ Applicant's plan for cleanup, site restoration and material preservation (recycling) required and attached. 7. _ Other provisions as may be required by this department: 8. PUBLIC WORKS DEPARTMENT Approved by: Signature Title Date: 1. _ Trash containers required. (# ) 2. _ Portable toilets required. (# ) 3. _ Special animal clean up required. 4. _ Barricades provided, as available. (# ) 5. _ Cones provided, as available. (# ) 6. _ No parking signs provided, as available. (# ) 7. _ Applicant's plan for clean up and material preservation (recycling) required and attached. 8. _ Other provisions as may be required by this department: 9. STATE, COUNTY AND CITY HEALTH DEPARTMENT Approved by: Signature Title Date: l. _ Food and/or beverage served. 2. _ Permit(s) attached. Page I of 10 3. Food cooked. 4. _ Pennit(s) attached. 5. _ List other health licensing obligations as may be require: Page I of 10 tervi[[e 'Estaii[ishd 1857 1880 'Main Street _ Centervi{{e, 'M7{ 55038 (651) 429-3232 _ '[a,(651) 429-8629 CITY OF CENTERVILLE APPLICATION FOR A 1 TO 4 DAY TEMPORARYIEVENT ON SALE LIQUOR LICENSE (Organization or location limited to 3 permits in a 12 month period) Type or Print Information Name of Organization \w.tc'- ..~ S -e<"\.... \ ,J Street Address -1og, G,...,~~ @..6, NJl!Tle of P~rson Completing Application lee,\, r S Dates Liquor Will Be Sold (1 to 4 days) a.~ .H" I 00 Organization Officer's Name ~( , t"'\.'U f \~ c.\d. Organization Officer's Name Date Organized Tax Exempt Number 2.542.0 State Zip Code ('I\N 5So'38 Home Phone Cit te~r,n'le Business Phone "5\-,,\'Z,q-'lQ""31 Type of Organization o CLUB 0 CHARITABLE'" RELIGIOU Address S (k "" Address o OTHER NON- Organization Officer's Name Address Location where license will be used_ If an outdoor area, describe: "c Will the appliCljl1t carry liquor liability insurance? If so, the carrier's name and amount of covera e. \.:0.",",0\,.(:. ~o.'- $ 50e OC!lO APPROVAL APPLICATION MUST BE APPROVED BY CITY COUNCIL PRIOR TO SUBMISSION TO LIQUOR CONTROL CITY OF CENTERVILLE DATE APPROVED FEE AMOUNT $ LICENSE DATES DATE FEE PAID City Clerk NOTE: Submit to the City of Centerville at least thirty (30) days prior to event. Signature of Applicant: ~c.l....Q. G.,RrvJ Ch,,~G\ S~c('e.-\<<'''-' ~\.~~~ ~~,,,.. .r~es 't)l/i: C>f1 '" 0.4>,,,,,', Q'!:!r': Date:7/3/2008 Certificate of Coverage ~"o.I'~ Certificate Holder This Certifieate is issued as a matter ofinformation only and Archdiocese of St Paul-Minneapolis Chancery Office 226 confers no rights upon the holder of this certificate. This certificate Summit Avenue St Paul, MN 55102 does not amend, extend or alter the coverage afforded below. Company Affording Coverage THE CATHOLIC MUTUAL RELIEF SOCIETY 10843 OLD MILL RD OMAHA, NE 68154 Covered Location St Genevieve Church 7087 Goiffon Street CentervilIe, MN 55038-9719 Coverages , , '" , " , This is to certify that the coverages listed below have been issued to the certificate holder named above for the certificate indicated, notwithstanding any requirement, term or condition of any contract or other document with respeet to which this certificate may be issued or may pertain, the coverage afforded described herein is subject to all the terms, exclusions and conditions of such coverage. Limits shown may have been reduced by paid claims. Type of Coverage Certificate Number Coverage Effective Coverage Expiration Limits Date Date Property Real & Personal Property General Liability General Aggregate Products-Comp/OP Agg EI Occurrence Personal & Adv Injury 8589 711/2008 7/112009 Each Occurrence /500,000 0 Claims Made Fire Damage (Any ODe lire) Med Exp (Any ODe person) Excess Liability 8589 7/1/2008 7/1/2009 Each Occurrence 500,000 Other Each Occurrence Description ofOperations/Locations/VehicleslSpecialltems Coverage is verified with regard to the Covered Location's Church Picnic, to be held on parish grounds, 7087 Goiffon Street and 1683 Sorel Street, on August ]7,2008. Includes Liquor Liability and Fidelity for Charitable Gambling. Hl)lder of Certificate , CancenatioD " Additional Protected Person(s) Should any ofthe ahove described coverages he cancened City of Centerville 1880 Main Street Centerville, MN 55038 before the expiration date thereof, the issuing company will endeavor to mail 30 days written notice to the holder of certificate named to the left, but failure to mail such notice shall impose no obligation or liability of any kind upon the company, its agents or representatives. n Autborized Representative ( '"" ... / r( ~ .". . ~ ~11J00Ol33 I ,/ '~ .~- /~ \ / UtT, <;.J. CC <=''1 S ~ d.l.l,4 C,...."l <>" .... Church of St. (ienevieve ,":,>1. 7087 (iioif.fon 'R.ocuf. Centervitk, :Minruzsota 55038 . (651) 429-7937 April 15, 2009 Centerville City Council City of Centerville 1880 Main Street Centerville, MN 55038 Subject: St. Genevieve's Parish Festival Dear Council Members: We are requesting your support in approving our gaming permit for our annual Parish Festival. Enclosed is the completed form. We respectfully request your signature and the return of the form to us. Please feel free to contact the undersigned with any questions. Sincerely, D-",,~ G. ~,,"W lCbO>-.) Andrew A. Melcher St. Genevieve Festival Coordinator 952-927-2431 days "1\",q,Gt,-l!.- -..:lG.,-J ~ ~~.Q.s Minnesota Lawful Gambling Page 1 of 2 6108 LG220 Application for Exempt Permit For Board Use Only An exempt permn may be issued to a nonprofit organization that Fee is $50 for Check# . conducts lawful gambling on five or fewer days, and . awards less than $50,000 in prizes during a calendar year. each event $ ORGANIZATION INFORMATION Organization name Previous gambling pennn number C'rWJ C'-\ C> ~ ~~ c;~ ~ ~ \J l ~ " e... ){-'1'801.:::18 Type of nonprofit organization. Check (-.J) one. D Fraternal G2!'Religious D Veterans D Other nonprofit organization Mailing address . r~ . StatelZip Gode County Jo&1 ~\~~<:>,.., <.'.J. (",J .\'e MN. SS~~-r A~<::.'KC>. Name of chief executive officer (CEO) Daytime phone number ~ -( . "'" <::> IY'\ 0.. \ ~. l="~J?ri!r<tld. l, S \- 4"LQ..., Q'31 ATTACH A COPY OF.Q.HE OF THE FOLLOWING FOR PROOF OF NONPROFIT STATUS * Do not attach a sales tax exempt status or federal ID employer numbers as they are not proof of nonprofit status. _ Nonprofit Articles of Incorporation OR a current Certificate of Good Standing. Don't have a copy? This certificate must be obtained each year from: Secretary of State, Business Services Div., 180 State Office Building, SI. Paul, MN 55155 Phone: 651-296-2803 _ Internal Revenue Service . IRS Income tax exemption [501(c)) letter in your organization's name. Don't have a copy? To obtain a copy of your federal income tax exempt letter, have an organization officer contact the IRS at 877-829-5500. _Internal Revenue Service. Affiliate of national, statewide, or international pal8nt nonprofit organization (charter) If your organization falls under a parent organization, attach copies of l1Qlll of the following: a. IRS lelter showing your parent organization is a nonprofit 501(c) organization with a group ruling, and b. the charter or letter from your parent organization recognizing your organization as a subordinate. v'lntemal Revenue Service. proof previOUSly submitted to Gambling Control Board If you previously submitted proof of nonprofit status from the Intemal Revenue Service, no attachment is required. GAMBLING PREMISES INFORMATION Nr:e of premises where gambling activity will be conducted (for rallies, list the site where the drawing will take place) un.>-~"; S..... bA__",..,,~ Grr..~^~~ \\.,1.~ ~on\. LO.lr '.\,\ Address (do not use PO box) I~~, I lip Code I A;ty IC)~\ c,..,~~" ~... - \~-'" \ \~ 55~~ ",,.:P. Da~~) of activity (for rallies, indicate the date of the drawing) "'~\lo.~'T \lA -'?\::>oC'l \t>~..... - L.Pf'>oI Check the box or boxes that indicate the type of gambling activity your organization will conduct: Q .Bingo QRaflles G .Paddlewheels 13 'Pull-Tabs D "Tipboards * Gambling equipment for pull-tabs, bingo paper, tipboards, and paddlewheels must be obtained from a distributor licensed by the Gambling Control Board. EXCEPTION: Bingo hard cards and bingo number selection devices may be borrowed from another organization authorized to conduct bingo. To find a licensed distributor, go to www,gcb.state.mn.us and click on Ust of Ucensed Distributors, or call 651-639-4076. LG220 Application for Exempt Permit Page 2 012 6108 LOCAL UNIT OF GOVERNMENT ACKNOWLEDGMENT If the gambling premises is within city limits, If the gambling premises is located in a township, both the city must sign this application. the county and township must sign this application. Check (-.J) the action thet the city Is taking on Check (-.J) the action that the county Is taking on this application. this application. _The application is acknowledged with no waiting period. _The application is acknowledged with no waiting period. _The application is acknowledged with a 30 day waiting _The application is acknowledged with a 30 day waiting period, and allows the Board 10 issue a perm~ after 30 period, and allows !he Board to issue a perm~ after 30 days (60 days for a 1st dass ~). days. _The appl;cation is denied. _The application ;s denied. Print ~ name Print county name On behalf of the county, I acknowledge this applica/jon. On behalf of the city, I acknowledge this application. Signature of county personnel receiving application Signature 01 ~ personnel roceiving application Tme Date I I Title Date----1----1_ TOWNSHIP: On behalf of the township, J acknowledge that the organiza/jon is applying for exempted gambling actMtywithin the townsMp limits. [A township has no statutory autholity to approve or deny an application [Minnesola statute 349.213, sulld. 2)] Print township name Signature of township official acknowledging application Title Date I I CHIEF EXECUTIVE OFFICER'S SIGNATURE The information provided in this application is complete and accurate to the best of my knowledge. I acknowledge that the financial report will be completed and returned to the Board ~ithin 30 days of the date of our gambling activity. '\i (' -~U Chief executive officer's signature )( <>-.f\~lil-1 ''''0 "Ill. Date 0 'f I 17 I () "l Complete an application for ead1 gambing activity: to Financial report and recordkeeplng . one day of gambling activity required . two or more consecutive days of gambling activity A financial report form and ins!ructions will be . ead1 day a raffle drawing is held sent with your permit. Wthin 30 days of !he Send application with: activ~ date, complete and retum the financial . a copy of your proof of nonprofit status, and report form to the Gambling Control Board. . $50 application fee for each event. Questions? Make d1eck payable to "State of Minnesota." Ca" !he Licensing Section of the Gambling To: Gambling Control Board Control Board at 65 HI39-4076. 1711 West County Road B, Suite 300 South Roseville, MN 55113 Data privacy. This form will be made available in altemaliw fo<mat Q.e. Ialge ptint, ~> upon request The information requested on this form (and any _> will be used by \he Gambling ConlroI Boanl (8oo1ll) 10 de!em1ine your quaflficalions 10 be invoIIIl!!d in tawruI gambling adMJies in MinnesoIa. You have \he right 10 refuse 10 S<.WiY \he inIoonaIion requested; h<Jv..oevef, W you refuse 10 S<.WiY this inIom1aIion, \he 8oo1d may not be _10 de!em1ine your qua/illcations and, as a consequen<:e, may refuse 10 issue you a pemit. "you supply \he information requested. 1he Board will be able 10 process your application. Yo<s name and and your OllIBl12ation's name and address will be IUlIlc infoonation when _ by \he Board. !'JI \he oIher InIormation you provide will be pIivafe data 1IlIiI\he Board issues your pemit. IM1en \he Board issues your pem1lt, all of IIle infoonation provided to the 800m willbecoo1e puIlIic. "the Board does not issue a pemit, aI infom1ation provided remains prlvaIe. wIIh IIle exception of your name and yo<s ocgan/zaIion's name and address v.IlIch will remain pUJIic. _ data are available to: Board rnembefs. Board staff wl10se WO<1< requires aeoess to !he 1nIormation; MinnesoIa's Depanment of Public SaIoIy; AItomey GenetliI; Cormissionenl of_. Flnarce, and Revenue; LegisJaliveAudltor. national and_I gambfing regUatory agencies: anyone pusuanI to cout omer. oIher _ and agencies lhal are specilicaIIy aulhorized by state or federal law to have aeoess 10 !he inbmation; individuals and agencies lor v.IlIch law or legal order aUhorizes a new use or shariI"g 01 inlormation _this NolIoo was given: and anyone wIIh your consent ENCROACHMENT AGREEMENT AGREEMENT ("Agreement") made this J2. day of mo...~ ' a.ooq, by and between the CITY OF CENTERVILLE, a Minnesota municipal corporation ("City"), and fl\o..~~ <'-<\.& A\(..~",,^'n.<"<\. \<.:'-.\r....~ ("Landowner(s)"). RECITALS A. Landowners own in fee as joint tenants the real property situated in Anoka County, Minnesota, legally described as follows ("Subject Property"): (Insert legal description) B. Landowners' desire to locate a fence partially within the right-of-way/drainage and utility easement(s) in their side. rear yard or both easement(s). Landowners seek permission from the City to encroach in the City's right-of-way/drainage and utility easement. NOW, THEREFORE, IN CONSIDERATION OF THEIR MUTUAL COVENANTS, THE PARTIES AGREE AS FOLLOWS: 1. The City hereby grants Landowners permission to encroach into the City's right- of-way/drainage and utility easement for their side. rear yard or both easement(s) to the extent indicated on the Certificate of Survey attached hereto as EXHIBIT "A". I 2. Nothing in this Agreement shall be deemed an abandonment, vacation or waiver of the City's interest in the rigbt-of-way/drainage and utility easement(s). 3. Landowners, for themselves, their heirs, successors and assigns, hereby agree to defend, indemnify and hold the City harmless from all costs and expenses, claims and liability, including attorney fees, relating to or arising out of the grant to Landowners of permission to encroach into the City's rigbt-of-way/drainage and utility easement(s). Landowners further agree to indemnify and hold the City harmless from any damage caused to the Subject Property as a result of maintenance of the City's right-of-way/drainage and utility easement(s), including any damage to the fence caused in whole or part by the encroachment into the City's right-of- way/drainage and utility easement(s). 4. The City does not warrant title or guarantee the continuing right of Landowners to maintain the fence in the City's right-of-way/drainage and utility easement(s). 5. Landowners may not replace the fence in the City's right-of-way/drainage and utility easement(s) if the fence is damaged to more than fifty percent (50%) of its fair market value, as measured immediately prior to the damage. 6. The City may direct removal of the fence, at the Landowners' sole cost and expense, upon thirty (30) days written notice if the City determines it has a use for the right-of- way/drainage and utility easement( s) and that the fence interfere with said use. 7. This Agreement shall run with the land and shall he recorded against the title to the Subject Property. 2 CITY OF CENTERVILLE By: Mary Capra, Mayor By: Teresa Bender, City Clerk LANDOWNERS BY:~~/~ By:JfJf)Lf)A~k _s2^~~) STATE OF MINNESOTA ) )ss. COUNTY OF ANOKA ) The foregoing instrument was acknowledged before me this _ day of , by and Mary Capra, Teresa Bender, Mayor and City Clerk, respectively, of the City ofCenterville, a Minnesota a municipal corporation. Notary Public STATE OF MINNESOTA ) ) ss. COUNTY OF ANOKA ) QV'l' The foregoing instrument was acknowledged before me this ~ day of ~ ' . '7.Jt..tI--fl/~Y4" d,~ . (insert names 0 individuals who signed ument) R,'v<erd (insert single person, husband and wi e or??). (/1,/ ~ _-~A_)~ - Notary Public DRAFTED BY CITY OF CENTERVILLE 1880 Main Street Centerville, MN 55038 e . TERESA BENDER '.' ,,) NOTARYPU8UC.M1NNESOTA ;, My Commlallon e.pr.. J8l1, 31, 2010 3 ~j ~J PSI ~.J J~ .:~i '-;1' (6 1, ~ j. '" ~ ~ J .A :$ o ':f. -- - " 3 1 ., , -' J 1"' l 51 J , (V l1t , ft 1 J> :i _ 0 0 ': ~1 0- LL ! <l ., "" l.- I -tiJ c- .. I & - , ..J ~ ~1 - l. Fence Project 1743 Meadow Lane Matthew and Alexandra Rivard I,(We), Brian and Julie Nelson, owners of the property at 1747 Meadow Lane, give Matthew and Alexandra Rivard the right to install a 4' high, chain link fence on our adjoining property line. Signature Y Date s-- :;-0 'j r- .. 000 CO I co '<1"'<1"0 110 NON ... ~cDW ! ~d~ ... "'CON NON In ....COCO ~o... ..; "":f,ai N ~CO:i ... ~ '" ... M ~ N ~ ... ... ... ... ... ... '" ... 0 0 a;j '" 000 NNO ('t)MN ~ c: '" fI> fI> '" t\l 0 '" W ~ <0 19COID.........O... "''''''' U 0 < ~ ('t)......m(W')('t) en '<I"O~ t\l c: C ..... T""('t)O>COCCCO ... ID;;!;'" ~ C7> ..... ('t)"'=tCOlOIDCO ~ ID '" ~~~ c: ~ '<I"~ c: 0 c I- "2 <='" "ffi <0 C E ,geO Z '" ~:8.e ~ OC -O=Q) ~ 0 '" W E" ..I c:"'..... ..I ~ Cl 5 ~ ~"'o ._ ~ E W Cl...J< I- '<I"Z ~ .. <)lW l!? l!! '<1"1.) .9 c( .. ~l1. en ii ii 90 '" ~ - '" =' {!. o~ 0 ::E U t\l ~ ...J ?Z Z c m ::) CD 0 ..... ..... I.) '" .L; t: ~ 32 ~ ~ .- =' ~U5~.c 0 Eog> "'coE Z o ~ UUU~~~Qi '" t\l '" c( I-CDI1l <<<en :I: :I : 'E .l!l ! 1: .l!l c e .. c ~....co t\l T""NM..q- IDCOOl ClOO'" Q. m "''''Ol c: CO<OCOC:C <0<0<0 Q. "''<1"'" e c E ~ ~.......... Q. E '" ~ '" 0:: .~ OC c 0 ~ .!l = E c 0 t\l .. I.) 0 Q. (.) .. c " '0 0 "" 0 '" 0 '" '" ~ c c iii c( :;) > I.) I - ANOKA COUNTY PARCELS TO BE SOLD TO CITY OF CENTER VILLE FEE OWNER RIW LEGAL REMAINING AREA PARCEL ANOKA CO. 61 Lot 12 1,116 ANOKA CO 62 Lot 13 3,156 ANOKA CO. 63 Lot 14 4,338 SHEERAN 64 W Pt of Lots 2 & 3 8,915 MAIN ST.BANK 65 E Pt of Lots 2 & 3 5,697 WOLOW AKl 68 Lots 9, 10, & 11 16,637 HEIMBREAHT 69 Part Lot 2 6,837 SUB- TOTAL 46,696 SF @ $8.00/SF = $373,568.00 UNECONOMIC REMNANT PARCELS TO BE DEEDED TO CITY OF CENTERVILLE ANOKA CO. 71 Lot 9 6,276 ANOKA CO. 97 Lot 5 4,227 ANOKA CO. 98 Lot 6 4,613 SVB- TOTAL 15,116 SQ.FT 5 ~CHOOL 16f'i rn, II 11' 1/ "" I 'I I~' L'"I" , / / ?t //// ~ .LJU.L Y.L.I..J H U.L .L ///~V/// // W\l8~ ~ 1:"'~'" ~ \.L-J: I o.J ;:J;:JO o.J :;:0 ~Ll lj J ~ _\ t: .../ <t. '1 ~ i ,,/: Q c~ 1 o.J oj . o.J ~:::::- v ~i t~ 1 ~ ~ HiP...-I... ,~\tI 1695 S."""Q....~~ r'" ~ 1737 1745- / ~/~;:;~ VIAil'lr '~'Rr(14., ~-V, r:.~u / j 7 U, ~ U ~ .., 0 ~1724 YOu. J "" IIA 987 A 00 J,,-,V;iV I'~ 1..... ~ ~ ~ 11\ ,-y~ H /... V J 1 D. 1 ~ v -~ "'I ~ l\. 1 ,., 1.., I I - I'- "........ ':r :1 rJ .I.~ .L ~ ~8 1687 \695 ~~ (~~... ~ ~ r <( r~: ~ f.. ,. I' 16 0 168 .., 169 I 0 ~ I .... 0 U724~): I X .JA ~ L ( 9 8 I v) Y ;j U . (::: ~f\ '! ^ 1?:! .. .., 7 Ie J _ 1 1\ ~ 't ~ ~ :7 IV .) ~ "':lj J.V ~ I ~\ \ \ \ 6 ..... J 1 1. Ie r "<r V174<(; .. A ~t:: "t II i ) ;>~y 7 "Do ~ I I 7087 I 17085 I ~~ 1335 Highwoy 36 W 5t. Poul, MN 5511J T.1651-636-4600 Fo, 651-636-131 1 www.bonestroo.com May 2, 2009 Dallas larson Administrator City of Centerville 1880 Main Street Centerville, MN 55038 Re: Peltier Lake Drive Area Street and Utility Improvements Change Order 2 City of Centervllle 8onestroo File No.: 000616-09169-0 #' Bonestroo Dear Dallas: In February, the City Council approved our proposal for EngineerIng Design services for the proposed Transportation Enhancement Trail Grant project. We are nearing completion of the design and have encountered an Item that we felt should be brought to the attention of the Council, Trail Segment E runs on the east side of Mill Road, north of C.S.A.H. 14. Underneath the proposed trail will be the water main connections for the future loop. See attached figure. In order to avoid damaging the trail In the Mure to complete the Mill Road water main, It is recommended that this mnnectlon be made prior to the trail's installation. The recently bid, Peltier Lake Drive Area Street and utility Improvement project would be good opportunity to complete this work given the following: . Water main was Included in the bid already so prices are known, . The City has decided not to assess water main Installation therefore adding it to the project would not affect assessments and . The proposed work is adjacent to the Mill Road water main connection The following outlines our scope of services and the associated fees for these additional activities should the Council wish to proceed with the proposed Change Order. Change Order 2 SCope Change Order 2 would consist of Installing 8" PVC water main in the boulevard of Mill Road between the existing stubs at Prairie Drive and 100' south of Peltier lake Drive. Water main services would also be installed. Services to homes on the west side of Mill Road are proposed to be dlrectionally drilled under the existing pavement section and selVices on the east side of the road would be open cut. The change order would also Include other related site work to the area induding: driveway restoration, road restoration, sod. tree removal, and stonn culvert removal and replacement. It Poul It Clouo Rochester MJJwilukee Chicago CIty of Centervflle PeIIfer Lalee DrIve AI90 Slreet and Ullllty Improvements Page 2 6I2ID9 Colt Eltfmllte and DesIgn .... The construction of the oork described above Is estlmaled to cost $46,314.20. The fee for design of the work desatbed above Is $3,500. The work will be billed on an hourly basis with not-to-exceed Umit. The limit Includes our billable E!lCpeIlSeS. If'the CouncIl wishes III proceed with this work, It would be approprlale for them to authorize this additlon III our Original scope and fee proposal. A separate authorization for the change order Itself can be made at a later date onte the lXlIItractDr has agreed to Its terms. Sincerely, BONES"TROO ~~~ Mark StlItz, PE City EngIneer Attachments: Cost EstImate Figure showing location of proposed work copy: Paul Paller - Public Works Director ELM, RJG. 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N ~~!I ~ ~e~~ 1IlI~ II) <<::! u::S g:t ~ ~ ~ hg~!j ....~ is "~i:lI 8~l!l~:l z~ ~ o~~ ~~~~~m N ~~ ~ ~~8 ~~~~5~~~~ ~~ 0 ~w~ ~~~~S~ ~~ U~~ ~~I z~i~~~I~~ ~~~ii:~~~i_i~~~~~ ~~ ~~~o_~~ ~"'~~~~~ _~ l!!l!!lI'i-"'~;l:~>>l!!uu;S~~ ~~~ ~~~~~~~~~~~~~~ ~~~_~~~~~~~i~~~g~~ :;; i1i ~~g ;;S:Sn~2e~~ ~ Ii; i f ! ~ 8 1 ~l ~;.--~jJ'~ __.....:~L li~~'=t~ ~I' ... -l CL-:~~~d""V--e:.! -. c.~_~__0_.. -I; ~-. ---s--z- ~ <&. c. - --~ . i" --lie-- --~--. I ~ ~. ":C-j.~=-, .... ---:~~~-~i~:: -JH;O_-"" " .J ~- \~'"">-- t~."_. _,~~.~-I 4--'.-:--"'1[ TJ '1 ~ -'If ~-;- ~-J---':-i-~--;,:'~. L ~t~~-'4I*= ".. - "~'~r: .., . ---:( .._v. _=-_ <toO.. _ ,., :3 ~ -=---, -~: -- ,~-," ~f ~ -~ I~ I tc;:-~""f - "--~ 'i "'ill - I! _'___ -.c;:--t" -.- , - '-. i I 's-r-:--'>;:::Ji"~ '" aiO~ J.~= 1_ ___ '~'---- " "r' . I" _ ~-l,'c._""" '."~~ -.----."::-.=--' - .,'- 11-' - ~i 1_ l..."'-:'il_ > ~1# ""~ ,,~,,:" il~"'-<",::: :i~~:t~:. .:'~- ---r;>c-_. ;k.'~~ .ap ~'r ~. '. :'l - -II U__ , ~- 'UI'O~ -nll'l ;n, ~~~~\ ~.. -.......... ... ..~.~ "..;(~.=.~. ...'.~.,.. ..... ~;~l!~~C=- i ~.......~~,J~ ~i .1 I I I ,L I I, ~ \ " ..",. .~'. .\~-, '" '" "" -> l '~.'" ':$.: -I "" '-' >- -> '-' "- ti,%.. '" o i e 1>: ~ .. o '" .. V ...-! '::'If;, ....,. ::::::;(:.. c.... ~~:~~ .,f' Ul ''\..;.;J ~ U1 zzz <<:< """ zo:a::a:: <~~J=! .::E<<<( ~~3:~ ~~~~ I w " -< "' f2 "' '" w i'! is ->......1 ~~~~~ w:C:>>3: ~ Metropolitan Council Metropolitan Transportation Services Memorandum DATE: April 27, 2009 TO: TAC Funding & Programming Committee FROM: Evaluation Committee SUBJECT: ARRA Transportation Enhancements Project Evaluation and Selection Process The ARRA Transportation Enhancements Solicitation was conducted in a two week timeframe. Applications were due on April 3, 2009. The TAC Funding & Programming Committee selected an evaluation committee. The evaluation committee consisted of Ken Wehrle from Ramsey County Parks Department, Donald Pflaum from the City of Minneapolis Department of Public Works, Colleen Van Wagner from Mn/DOT State Aid, James Andrew from Metropolitan Council, Michelle Natrop from Mn/DOT Bike and Pedestrian Section, and Dan Collins from the Department of Natural Resources. We received 50 applications requesting a total federal amount of approximately $35 million. The total amount available from the ARRA is $7.5 million. Clearly, only a few of the projects submitted would be able to be completed with this funding source. Transportation Enhancements are different from many transportation funding programs in that the project types vary dramatically. The majority of projects submitted were for bicycle and pedestrian facilities. The majority of these projects were trail projects. The evaluation committee first screened out several projects because they were ineligible for TE funds, posed significant project readiness questions or the projects have been recommended for ARRA STP funds. See Table I for a list of these projects. The process for screening projects is discussed below. Screen One: Ineligible Projects or Projects in the TIP for 2009 (4 projects screened) From an initial review of all project applications, the committee determined that two projects did not meet the federal eligibility requirements for Transportation Enhancements because they were for roadway construction and not pedestrian and bicycle facilities. These projects were removed from scoring consideration. Applications for bicycle and pedestrian trails must meet State Aid standards for multi-use trails. One project for bicycle and pedestrian trails did not meet State Aid standards for bikeways as presented and it was removed from scoring consideration. The TE ARRA solicitation indicated that projects currently programmed for 2009 are not eligible for this funding. One project was submitted that is in the 2009 TIP and it was removed from scoring consideration. Screen Two: Projects With Major Project Readiness Uncertainty (12 projects screened) State Aid reviewed all projects for a project readiness evaluation. This type of evaluation is uniquely important for evaluating projects for the ARRA due to the extremely short time frame within which these projects must be delivered. The committee screened out several projects with major project readiness uncertainty rather than scoring them since they would have received such a low score in terms ofproject readiness and would have had no chance of being near the top of the final ranked list. The reasons for these uncertainties are explained below. While Right-of-Way purchases are typically eligible for TE funds, the time constraints of the ARRA make it imperative that all projects selected for this funding be far along in project development. Right- of-Way acquisition is the leading cause of projects being delayed. The committee screened out those 10 projects that still required right-of-way acquisition. Railroads have proven to be particularly difficult agents to work with in a timely fashion. For this reason, the committee removed one project from consideration that required involvement with a railroad in order to be constructed. All projects must be approved by the State Historic Preservation Office in order to proceed with construction. State Aid consulted with MnlDOT's cultural resources unit for a determination if any projects would have difficulty with getting fast approval from SHPO. One project was identified as having a major historic resource impact with the information presented in the application due to its proximity to an archaeological resource. This project was removed from scoring consideration. Many of these projects would be excellent candidates for regular Transportation Enhancement funds for which we are soliciting applications in the 2009 Solicitation, where project readiness is less of a factor. Screen Three: Projects Recommended for Funding with ARRA STP Funds (3 projects screened) At its meeting on April 16, the TAC Funding & Programming Committee recommended the expenditure of STP funds from the ARRA. Three projects submitted for Transportation Enhancements funding were selected instead for STP funds. These three projects were removed from scoring consideration. Scoring Process for 31 Remaining Projects All remaining projects were then reviewed by the evaluation committee using seven general criteria of equal importance based on answers to questions in the application: F or bicycle/pedestrian projects: I. Significance of the opportunity or problem that the project addresses 2. Does the project take advantage of a time-sensitive opportunity? 3. How does the project fill a gap in a network, overcome a travel barrier or otherwise seize on an opportunity in a bike/pedestrian network? 4. Does the project address a safety issue? 5. Population density with consideration of connectivity to significant travel generators 6. Project readiness 7. Percent of other funding also applied to the project For other project types: I. Significance of the opportunity or problem that the project addresses 2. Does the project take advantage of a time-sensitive opportunity? 3. How does the project provide more than a local benefit? 4. How will the project benefit the experience of users of multiple modes of transportation? 5. Population density 6. Project readiness 7. Percent of other funding also applied to the project The first four criteria were evaluated on a scale of 0- I 0 by five scorers independently and their scores were averaged to arrive to a cumulative score for each criterion. The fifth criterion was evaluated on a scale of 0- I O. Projects were given a score based on statistically natural breaks for population density within one mile and some bicycle/pedestrian projects were given one or two extra points based on a review of travel generators that would use the facility. These scores were then adjusted down to a range of 0 to 7 instead of 0- I 0 since 7 was the largest cumulative score range among the criteria that were scored by all evaluators. This adjustment was made so that the density score did not receive an artificially high weight since its unadjusted range would have been larger than in the other criteria. The sixth criterion was evaluated by the State Aid representative and was evaluated on a scale of 0- I O. Since projects with Railroad, Historic and Right of Way impacts were already screened from the scoring, the projects were scored for project readiness based on the progress of the Environmental Documentation and Temporary Easements (TE)ILimited Use Permits (LUP). Environmental Documentation criterion was evaluated on a scale of 0-5. 0 points were awarded if the project documentation had not been started and 5 points if the documentation had been approved by the State Aid Office. Intermediate points were awarded if the document had been started based on the progress the Agency has made in the preparation/review process. Temporary easements (TE) and/or Limited Use Permits (LUP) criterion was evaluated on a scale of 0-5. 0 points were awarded ifTE or a LUP is required and the parcels have not been identified and 5 points were awarded if no TElLUP is required or the acquisition of the TE has been completed. Intermediate points were awarded if the parcels had been identified and negotiations had begun. The two categories were added together for a total score of 0-1 0 points. The highest score received for this criterion was 7 and the lowest was 2. For the seventh criterion, projects were given a score based on the percentage of other funding that was committed to the project on a scale of 0-10. For example, an applicant would receive a score of 2.5 ifit committed 25% of the total construction cost to be covered with funding other than ARRA. These scores were totaled and all projects were sorted in a ranked list. Funding Options Table 2 attached is the list of 3 I scored projects in rank order based on their total score. The region has only $7.5 million in ARRA funds that it can apply to fund projects in this list. Thc TAC Funding & Programming Committee can consider several options in selecting projects to receive ARRA TE funds. Funding Option One: Fund the highest ranking projects until $7.5 million is expended. This option results in the first nine projects selected for funding. (Table 3) Funding Option Two: Under the first option, two projects within the City of Minneapolis are funded. The TAB wanted to consider geographic equity in allocating ARRA funds. Option Two removes the second ranked Minneapolis-located project, the Bryant Avenue bridge, and funds the next ranked project, which is the Coon Rapids project. (Table 4) Funding Option Three: Select either of the first two options and select one or two projects that will not have funding committed but which may be added quickly to the program if a funded project cannot make the November 13 deadline. The main criteria for selecting these projects would be either if they are in the TIP already and should be getting ready for project authorization anyway or if the project is relatively easy to be authorized based on the type of work involved and work that has been done to date. There are two options to consider: . Option 3A: Select Option One and then select Minneapolis Parkway Lighting as a yet unfunded project as it is a relatively simple project that should be authorized and constructed fairly quickly. (Table 5) . Option 3B: Select Option Two and then select the highest ranked TIP project below the cutoff line, since the Minneapolis Parkway Lighting project would be a third Minneapolis project and would not fit the direction in Option 2, and while the Payne A venue project received the highest project readiness score, it too would not fit the direction since St Paul already has one project funded. The next TIP project would be Washington County's Hardwood Creek Trail. (Table 6) The T AC Funding & Programming Committee must forward a recommendation to the T AC in order for a TIP amendment to be drafted and acted upon with the rest of the ARRA funds. I .. c ~ C m II: c o ~ Q. 0. <I: - u m 'e- o. ~ m E m u c m .c c w c ~ m " o 0. ~ C ~ .... ~ II: <I: N m :is m .... m >'" ~'! ~ m E" ~ m "IL _ m ~ l; ....,g ."'''' "'"r-.:("';i ui.....1O ~ .CQLO eltllc-.j(O"j 8 ...... "": .,'" '" .!! 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E ~I< { 'I i ~ hii H~ i I " C j 'B CL j!q ~ K.'. I '5 ! R' - 0& CI .. 8: ~.~l : IH] i Jdhfi~ i."<ll.i ~ICL._!!O .,,<lll'i'ii fijJlllll ~..,.... "'.................<1>... ~~, Jtr-"'~".J!l ..J;t~ '':''1 Officer Matthew Langreck, Badge #110 Centennial Lakes Police Department 54 North Road Circle Pines MN 55014 763-784-2501 \.CI"t)' i\~Njid Jili\('; April 22, 2009 City ofCenterville 1880 Main St Centerville MN 55038 City Administrator, A tobacco compliance check was recently conducted. All ofthe businesses in your city that are licensed to sell tobacco passed the check. I directed an underage buyer into these businesses for the purposes of ensuring that the businesses are taking the appropriate measures to sell their tobacco products to adults. Please feel free to contact me if you have any questions regarding this matter. Sincerely, Matthew Langreck CLPD Tobacco Compliance Officer 1880 !Main Street, CenterviCk, 'M'JI{55038 651-429-3232 or p~ 651-429-8629 C,oflgratulatiol1S! ! ! April 23, 2009 , Mr. Michael Walmar Centerville Liquor Barrel 7093 - 20th Avenue South Centerville, MN 55038 Dear Mr. WalmllI: The Centennial Police Department informed the City that they recent completed a tobacco compliance check of all licensees within the City and are extremely proud that all licensed establishments successfully passed. Council will be informed of this compliance check and its corresponding results at their May 13, 2009 meeting; however, on Council's behalf I can extend their Congratulations to you and your employees! Please take a moment to thank them all for being diligent with carding individuals while making sales of tobacco products. If you have any questions or concerns, please feel free to contact me. Sincerely, C~.......~ ,x&~<- Teresa Bender City Clerk, CMC ~ Kills ~~Bu~ ~ 1---- 'Lsta1J(jsfted 1857 188D!MmnStmt, Cente1VilU, !M2{55038 651429-3232 or 'f'tq; 651-429-8629 ,c,.~ ~ Congratulations!!! ,"""23,2009 liiIIII' Mr. Terry Sager Kelly's 7098 Centerville Road Centerville, MN 55038 Dear Mr. Sager: The Centennial Police Department infonned the City that they recent completed a tobacco compliance check of all licensees within the City and are extremely proud that all licensed establishments successfully passed. Council will be infonned of this compliance check and its corresponding results at their May 13, 2009 meeting; however, on Council's behalf I can extend their Congratulations to you and your employees! Please take a moment to thank them all for being diligent with carding individuals while making sales of tobacco products. If you have any questions or concerns, please feel free to contact me. Sincerely, (___-~,.:;) xfJ~ Teresa Bender City Clerk, CMC ..., lids ~t.\8u~ ~ ~ Lltervi{{e TstaEfisliaf 1,';57 1880 ~ain SUut. Cerztffl.'itu, !M!J{ 55038 651-429-3232 oTP~651-429..g6Z9 ~ GOIlgJratu'lat"l'onsl. \.1 -M i ..l April 23, 2009 , Mr. Terry Jowon CenterMart 1801 Main Street Centerville, MN 55038 Dear Mr. Johnson: The Centennial Police Department informed the City that they recent completed a tobacco compliance check of all licensees within the City and are extremely proud that all licensed establishments successfully passed. Council will be informed of this compliance check and its corresponding results at their May 13, 2009 meeting; however, on Council's behalf I can extend their Congratulations to you and your employees! Please take a moment to thank them all for being diligent with carding individuals while making sales of tobacco products. If you have any questions or concerns, please feel free to contact me. Sincerely, C~~~< -..) ~--t"- Teresa Bender City Clerk, CMC IIe8IIIlJ lids t}.Bu~ ~ 1880~StO!et, Celltnvi1le, 'M!Jl{JSOJ8 651-429 3232 o,.P~651-429-8629 April 23, 2009 ~ congratulations!!! , U.': ~ ..M Mr. Todd Steffen Comer Express 1990 Main Street Centerville, MN 55038 Dear Mr. Steffen: The Centennial Police Department informed the City that they recent completed a tobacco compliance check of all licensees within the City and are extremely proud that all licensed establishments successfully passed. Council will be informed of this compliance check and its corresponding results at their May 13, 2009 meeting; however, on Council's behalf I can extend their Congratulations to you and your employees! Please take a moment to thank them all for being diligent with carding individuals while making sales of tobacco products. If you have any questions or concerns, please feel free to contact me. c.. Sincerely, . # .~)({--/--- Teresa Bender City Clerk, CMC IIeIIIbJ lids t)t.'BuMS ~ 1880 ~ai" Strut, CenurvilT.e, ?t(!}{ 55038 651-429~3232 or '1'a..t 651-429-8629 April 23, 2009 ~ congratulations 1 ! 1 , \] ,. ... Mr. Paul Montain Trio Inn 7082 Centerville Road Centerville, MN 55038 Dear Mr. Montain: The Centennial Police Department infonned the City that they recent completed a tobacco compliance check of all licensees within the City and are extremely proud that all licensed establishments successfully passed. Council will be infonned of this compliance check and its corresponding results at their May 13, 2009 meeting; however, on Council's behalf I can extend their Congratulations to you and your employees! Please take a moment to thank them aU for being diligent with carding individuals while making sales oftobacco products. If you have any questions or concerns, please feel free to contact me. . .... Sincerely, /"';/ / (_..'~::J~ Teresa Bender City Clerk, CMC IIe8IIIJ Kils ~f)Bu~ ~ tervi{{e 'ESlabllsfierf 1&'>7 April 2009 Financial Statements ****** Cash/General Ledger Reconciliation Month-End Cash Balances Trial Balance Balance Sheet Monthly Budget Report by Department Monthly Revenue Report CITY OF CENTERVILLE Cash Balances Month-end MTO MTD Current FUND Oeser Account Debit Credit Balance Last Dim 10100 GENERAL FUND G 101-10100 $14,721,25 $366,172.45 $937,930,05 21ST AVE IMP DEBT SERVICE G 308-10100 $26,36 $0,00 $46,908,64 JOINT POLICE STATION 2005A G 309-10100 $16.41 $6,137,76 $29,195,85 MUNI STREET IMP DEBT SERVICE G 312-10100 $241.47 $0,00 $429,692,18 PARKVIEW DEVELOPMENT DEBT SERV G 324-10100 $4,13 $0,00 $7,338,31 PEL TIER PRESERVE DEBT SERVICE G 345-10100 $8.00 $0,00 $14,229,38 Hunters Crassing" G.O. Bond G 346-10100 $0,00 $0,00 -$19,307,30 GO Bond 200SA (Hunter3/back) G 348-10100 $112,39 $431.25 $199,989,32 GO Bond 2007A (CSAH 14, OM, F) G 349-10100 $75,82 $50,983,75 $134,921,07 PARK CAPITAL PROJECT G 402-10100 $29,27 $0,00 $52,086,26 PEDESTRIAN TRAIL WAYS G 414-10100 $4,16 $2,525,00 $7,41Q.48 STORM WATER IMP PROJECTS G 415-10100 $6,505,19 $19,273,33 $637,977.74 2006 Municipal Improvements G 449-10100 $0,00 $647,50 -$325,314.44 CSAH 14 Improvements 2007 G450-10100 $199,19 $0,00 $354,439,83 2009 Slreet & Utility Improve G 451-10100 $0,00 $15,754.43 -$407,634,08 2007 Developments G 452-10100 $30,75 $0,00 $54,718,87 2007 Downtown Redevelopment G 453-10100 $52,18 $2,179.40 $92,841.41 WATER FUND G 601-10100 $17,078,84 $15,157,93 $755,061.45 SEWER FUND G 602-10100 $33,409,35 $26,946,66 $1,438,310,30 CABLE TV FUND G 614-10100 $9,20 $924,08 $16,373,70 Last Dim 10100 $72,523,96 $507,133,54 $4,457,169,02 $72,523,96 $507,133,54 $4,457,169,02 05108109 2:50 PM Page 1 -- ---- 2009 MONTHLY CASH/GENERAL LEDGER BALANCE RECONCILIATIONS Collateral ~ 2129J2009 3/31/209 4/30/2008 Bank Checking Statement Bafance U's- Gov't Securities $ $ 1,034,831.51 $ 851,853.57 $ 389,565.33 Outstanding Deposits Outstanding Checks $ (75,857.26) $ (67,530.39) $ (33,331.07) Other Transactions $ (8,335.71) Monthly Interest $ 7,339.55 $ 1,846.72 $ 1,627.52 $ 1,112.52 Net Checking Account Balance $ $ 958,974.25 $ 764,323.18 $ 347,898.55 Investments Mainstreet Bank Flex CD Beginning $ 705,345.90 $ 705,345.90 $ 709,001.14 Other Transactions $ Monthly Interest $ 3,655.24 $ 3,655.24 Ending Balance U.S. Gov't Securities $ $ 705,345.90 $ 709,001.14 $ 709,001.14 Mainstreet Bank CD's Beginning 1003302586 CDARS $ $ 600,000.00 $ 622,437.38 $ 622,437.38 1003111039 CDARS $ 1003154544 CDARS $ 1003638274 CDARS $ $ 350,000.00 $ 350,000.00 $ 350,000.00 1004175111 CDARS 1004296636 CDARS $ $ 1,170,858.77 $ 1,170,858.17 $1,170,858.77 CD#303665 12 MONTH CERT. $ 903,806.63 $ 912,369.27 $ 912,369.27 Monthly Int.rft5t - CO#303665 $ 8,562.64 $ 8,562.64 Monthly Interest - CDARS $ 22,437,38 $ $ 22,437.38 Ending Balance FDIC{s) $ $ 3,024,665.40 $ 3,055,665.42 $3,055,665.42 Malnstreet Bank. Subtotal $ $ 4,688,985.55 $ 4,548,989.74 $4,112,565.11 Smith Barney Smith Barney Money Fund Beginning $ 252,586.90 $ 156,723.88 $ 156,788.86 Monthly Adjustments $ 2,212.45 $ 136.98 $ 64,98 $ 1,815.05 Other Transactions $ (96,000.00) $ (96,000.00) Ending Balance U.S.(;ovtSecurit~s $ 156,723.88 $ 156,788.86 $ 62,603.91 Smith Barney Gov" Bonds Beginning FHlB DTD 9/29/03 U.S. Gov't Securities $ FHlB OrD 6/30103 U.S. Gov't Securities $ FHLMC OlD 6/30/03 U.S. GOy't Securities $ FNMA 010 217/03 U.S. GOy't Securities $ FNMA OTO 3/30/04 U.S. Gov't Securities FNMA OTO 4/8104 U.S. Gov't Securities $ FHLB DTD 4/19/04 U.S. Govt Securities $ FHLM DTD 3/25104 U.S. Gov't Securities $ FHlM DTD 3/17104 U.S. Gov't Securities $ FHlM DTD 3/24/04 U.S. Gov't Securities $ Other Transactions Annual Fair Market Adjustments Ending Balance $ Smith Barney CD's Beginning $ 185,100.00 $ 185,100.00 $ 186,000.00 Direct Merchants Bank FDIC Capitol One Bank FDrc $ $ 90,000.00 $ 90,000.00 $ 90,000.00 Hemisphere NatJ Bank FDIC $ Lehman Brothers Bank FDIC $ CIB Bank FDIC $ Compass Bank FDIC 1 s1. Nall Bk of Nevada FDIC Cole Taylor Bank FDIC $ Discoyer Bank FDIC $ 96,000.00 $ 96,000.00 $ 96,000.00 Doral Bank $ 96,000.00 Other Transactions Monthly Adjustments Ending Balance $ $ 186,000.00 $ 186,000,00 $ 282,000.00 Smith Barney. Subtotal $ $ 342,723.88 $ 342,788.86 $ 344,603.91 Total Cash/Investments Per Statement $ $ 5,031,709.43 $ 4,891,778.60 $4,457,169.02 General Ledger Cash Balance $ 5,031,709.43 $ 4,891,778,60 $4,457,169.02 Total Monthly Interest & Adjustments $ 44,207.26 $ 1,983.70 $ 36,347.76 $ 2,927.57 CITY OF CENTERVILLE Trial Balance1 (Includes accts with Bal EOM) Current Period: APRIL 2009 Current Account Oeser Begin Yr YTD Debit YTD Credit Balance FUND 101 GENERAL FUND G 101-10100 Cash $1,725,000.09 $118,515.38 $905,585.42 $937,930.05 G 101-10200 Petty Cash $199.00 $0.00 $000 $199.00 G 101-10250 Cougar Cash $150.00 $0.00 $000 $150.00 G 101-10450 Interest Receivable on Invest $42,008.12 $0.00 $0.00 $42,008.12 G 101-10500 Taxes Receivable-Current $15,934.05 $0.00 $0.00 $15,934.05 G 101-10700 Taxes Receivable~Delinquent $75,536.31 $0.00 $0.00 $75,536.31 G 101-10800 Allow for Uncollected Taxes -$75,536.31 $0.00 $0.00 -$75,536.31 G 101-11500 Accounts Receivable $13,607.70 $13,361.32 $22,722.39 $4,246.63 G 101~12300 Special Assess Ree-Deferred $12.404.15 $0.00 $0.00 $12,404.15 G 101~13200 Due From Other Government $11,305.17 $0.00 $0.00 $11,305.17 G 101-20200 Accounts Payable -$60,685.13 $73,688.73 $427.94 $12.575.66 G 101-20900 Advance From Other Funds -$400,000.00 $0.00 $0.00 -$400,000.00 G 101-21600 Accrued Wages & Salaries P -$14,266.18 $0.00 $0.00 -$14,266.18 G 101-21601 Accrued Benefits Payable -$2,483.89 $0.00 $0.00 -$2,483.89 G 101-21706 HospitaHzationlMedicallns $000 $21,746.20 $17.163.36 $4,582.84 G 101-21711 FSA Payable -$916.80 $461.23 $400.00 -$855.57 G 101-21716 Dental Insurance $0.00 $2,041.45 $1,593.80 $447.65 G 101-22200 Deferred Revenues -$12,404.15 $0.00 $0.00 -$12,404.15 G 101-22801 Waste Mgmt Fees Payable $0.00 $10.00 $39.55 -$29.55 G 101-24500 Bldg. Permit Surcharge -$1.541.55 $357.86 $374.96 -$1,55865 G 101-24501 Plmbing Permit Surcharge -$13.48 $3.00 $3.00 -$13.48 G 101-24502 Mech. Permit Surcharge -$9.44 $88.00 $88.50 -$9.94 G 101-24503 Elec. Permit Surcharge -$24.28 $223.00 $255.00 -$56.28 G 101-24504 Site Main. Escrow -$1,000.00 $0.00 $0.00 -$1,000.00 G 101-24506 Road Repair escrow -$4,400.00 $0.00 $0.00 -$4.400.00 G 101-24508 Erosion Control Escrow -$6,100.00 $0.00 $0.00 -$6,100.00 G 101-24510 Other Escrow -$51,759.00 $14,759.00 $5,000.00 -$42,000.00 G 101-25300 Unreserved Fund Balance -$1,265.00438 $871,524.89 $163.126.14 -$556,60563 FUND 101 GENERAL FUND $0.00 $1,116,780.06 $1,116,780.06 $0.00 FUND 308 21ST AVE IMP DEBT SERVICE G 308-10100 Cash $46,563.44 $345.20 $0.00 $46,908.64 G 308-12300 Special Assess Rec-Deferred $4,299.97 $0.00 $0.00 $4,299.97 G 308-22200 Deferred Revenues -$4,299.97 $0.00 $0.00 -$4,299.97 G 308-25300 Unreserved Fund Balance -$46.563.44 $0.00 $345.20 -$46.908.64 FUND 308 21ST AVE IMP DEBT SERVICE $0.00 $345.20 $345.20 $0.00 FUND 309 JOINT POLICE STATION 200SA G 309-10100 Cash $47.350.42 $258.71 $18,413.28 $29.195.85 G 309-15500 Prepaid Items $6,119.53 $0.00 $0.00 $6,119.53 G 309-25300 Unreserved Fund Balance -$53,469.95 $24,551.04 $6,396.47 -$35.315.38 FUND 309 JOINT POLICE STATION 200SA $0.00 $24,809.75 $24,809.75 $0.00 FUND 312 MUNI STREET IMP DEBT SERVICE G 312-10100 Cash $589.217.12 $3,343.81 $162,868.75 $429,692.18 G 312-12100 Special Assess Rec-Current $0.19 $0.00 $0.00 $0.19 G 312-12300 Special Assess Rec-Deferred $377,765.25 $0.00 $0.00 $377,765.25 G 312-22200 Deferred Revenues -$377.765.25 $0.00 $0.00 -$377,765.25 G 312-25300 Unreserved Fund Balance -$589,217.31 $162,868.75 $3,343.81 -$429,692.37 FUND 312 MUNI STREET IMP DEBT SERVICE $0.00 $166,212.56 $166,212.56 $0.00 FUND 324 PARKVIEW DEVELOPMENT DEBT SERV G 324-10100 Cash $7,284.31 $54.00 $0.00 $7,338.31 G 324-25300 Unreserved Fund Balance -$7.284.31 $0.00 $54.00 -$7,338.31 05108109 2:05 PM Page 1 CITY OF CENTERVILLE Trial Balance1 (Includes accts with Sa' EOM) Current Period: APRIL 2009 Current Account Oeser Begin Yr YTD Debit YTD Credit Balance FUND 324 PARKVIEW DEVELOPMENT DEBT $0.00 $54.00 $54.00 $0.00 FUND 345 PEL TIER PRESERVE DEBT SERVICE G 345-10100 Cash $14,124.66 $104.72 $0.00 $14,229.38 G 345-12200 Special Assess Rec.Delinque $14,236.32 $0.00 $0.00 $14,236.32 G 345-12300 Special Assess Rec-Deferred $57,312.33 $0.00 $0.00 $57,312.33 G 345-22200 Deferred Revenues -$71,54865 $0.00 $000 -$71,548.65 G 345.25300 Unreserved Fund Balance -$14,124.66 $0.00 $104.72 -$14,229.38 FUND 345 PEL TIER PRESERVE DEBT SERVIC $0.00 $104.72 $104.72 $0.00 FUND 346 Hunters Crossing II G.O. Bond G 346-10100 Cash -$20,203.59 $896.29 $0.00 -$19,307.30 G 346-12100 Special Assess Ree-Current $896.29 $0.00 $0.00 $896.29 G 346-12200 Special Assess Rec.Delinque $9,420.39 $0.00 $0.00 $9,420.39 G 346-12300 Special Assess Ree-Deferred $95,999.55 $0.00 $0.00 $95,999.55 G 346-22200 Deferred Revenues -$105.419.94 $0.00 $0.00 -$105,419.94 G 346-25300 Unreserved Fund Balance $19,307.30 $0.00 $896.29 $18,411.01 FUND 346 Hunters Crossing /I G.O. Bond $0.00 $896.29 $896.29 $0.00 FUND 348 GO Bond 2006A (Hunter3/back) G 348-10100 Cash $437,790.73 $6,107.82 $243,909.23 $199,989.32 G 348-12100 Special Assess Ree-Current $4,520.28 $0.00 $0.00 $4,520.28 G 348-12200 SpeCial Assess Rec-Definque $6,053.94 $0.00 $0.00 $6,053.94 G 348-12300 Special Assess Ree-Deferred $453,60573 $0.00 $0.00 $453,605.73 G 348-22200 Deferred Revenues -$459,659.67 $0.00 $0.00 -$459.659.67 G 348-25300 Unreserved Fund Balance -$440,293.03 $241,891.25 $6,107.82 -$204,509.60 FUND 348 GO Bond 2006A (Hunter3/back) $2,017.98 $247,999.07 $250,017,05 $0.00 FUND 349 GO Bond 2007A (CSAH 14, OM, F) G 349-10100 Cash $140,468.38 $45,436.44 $50,983.75 $134,921.07 G 349-11500 Accounts Receivable $0.00 $0.00 $24,103.89 -$24,103.89 G 349-12100 Special Assess Rec-Current $24,10389 $0.00 $0.00 $24,103.89 G 349-12200 Special Assess Rec-Oellnque 510,712.80 $0.00 $0.00 $10,712.80 G 349-12300 Special Assess Ree-Deferred $598,876.09 $0.00 $0.00 $598,876.09 G 349--22200 Deferred Revenues -$609.588.89 $0.00 $0.00 -$609,588.89 G 349-25300 Unreserved Fund Balance -$164,572.27 $50,983.75 $21,332.55 -$134,921.07 FUND 349 GO Bond 2007A (CSAH 14, OM, F) $0.00 $96,420.19 $96,420.19 $0.00 FUND 402 PARK CAPITAL PROJECT G 402-10100 Cash $51,669.97 $416.29 $0.00 $52,086.26 G 402-20900 Advance From Other Funds -$275,000.00 $0.00 $0.00 -$275,000.00 G 402-25300 Unreserved Fund Balance $223,330.03 $0.00 $416.29 $222,913.74 FUND 402 PARK CAPITAL PROJECT $0,00 $416.29 $416.29 $0,00 FUND 414 PEDESTRIAN TRAIL WAYS G414-10100Cash $13,292.67 $72.81 $5,955.00 $7,410.48 G 414-25300 Unreserved Fund Balance -$13,292.67 $5,955.00 $72.81 -$7,410.48 FUND 414 PEDESTRIAN TRAIL WAYS $0.00 $6,027.81 $6,027.81 $0.00 FUND 415 STORM WATER IMP PROJECTS G 415-10100 Cash $652,639.71 $17,992.32 $32,654.29 $637.977.74 G 415-11500 Accounts Receivable $8,711.49 $0.00 $0.00 $8,711.49 G 415-16600 Fixed Asset-Leasehold Impro $406,244.00 $0.00 $0.00 $406,244.00 G 415-16999 Accumulated Depreciation -$37,449.85 $0.00 $0.00 -$37,449.85 G 415-20200 Accounts Payable $0.33 $3,177.54 $0.00 $3,177.87 05/08/09 2:05 PM Page 2 CITY OF CENTERVILLE Trial Balance1 (Includes accts with Bal EOM) CUrrent Period: APRIL 2009 Current Account Oeser Begin Yr YTD Debit YTD Credit Balance G 415-21600 Accrued Wages & Salaries P -$299.31 $0.00 $0.00 -$299.31 G 415-21601 Accrued Benefits Payable -$55.23 $0.00 $0.00 -$55.23 G 415-21650 Compensated Absences ~ Cu -$1,002.31 $0.00 $0.00 -$1,002.31 G 415.22200 Deferred Revenues -$249,500.00 $0.00 $0.00 -$249,500.00 G 415-24510 other Escrow -$500.00 $0.00 $0.00 -$500.00 G 415-25300 Unreserved Fund Balance -$778,788.83 $29,476.75 $17,992.32 -$767,304.40 FUND 415 STORM WATER IMP PROJECTS $0.00 $50,646.61 $50,646.61 $0.00 FUND 449 2006 Municipal Improvements G 449-10100 Cash -$320,074.03 $23.50 $5,263.91 -$325,314.44 G 449-20200 Accounts Payable -$71.50 $460.66 $23.50 $365.66 G 449-25300 Unreserved Fund Balance $320.145.53 $4,921.75 $118.50 $324,94878 FUND 449 2006 Municipal Improvements $0.00 $5,405.91 $5,405.91 $0.00 FUND 450 CSAH 14 Improvements 2007 G 450-10100 Cash $367,558.25 $3,095.13 $16,213.55 $354,439.83 G 450-20200 Accounts Payable $0.00 $16,213.55 $0.00 $16,213.55 G 450-25300 Unreserved Fund Balance -$367,558.25 $0.00 $3,095.13 -$370.653.38 FUND 450 CSAH 14 Improvements 2007 $0.00 $19,308.68 $19,308.68 $0.00 FUND 451 2009 street & Utility Improve G 451-10100 Cash -$388,361.26 $5,228,41 $24,501.23 -$407,634.08 G 451-20200 Accounts Payable -$107.10 $1.910.55 $0.00 $1,803.45 G 451-25300 Unreserved Fund Balance $388,468.36 $22,590.68 $5,228.41 $405,830.63 FUND 451 2009 Street & Utility Improve $0.00 $29,729.64 $29,729.64 $0.00 FUND 452 2007 Developments G 452-10100 Cash $57,619.36 $438.41 $3,338.90 $54,718.87 G 452-20200 Accounts Payable $0.00 $445.00 $0.00 $445.00 G 452-20600 Contracts Payable -$13,939.35 $0.00 $0.00 -$13,939.35 G 452-25300 Unreserved Fund Balance -$43,680.01 $2,893.90 $438.41 -$41,224.52 FUND 452 2007 Developments $0.00 $3,777.31 $3,777.31 $0.00 FUND 453 2007 Downtown Redevelopment G 45:\-10100 Cash $94,862.75 $83961 $2,861.15 $92.841.41 G 453-11500 Accounts Receivable $41,796.30 $0.00 $0.00 $41,796.30 G 453.20200 Accounts Payable $0.00 $335.25 $104.50 $230.75 G 453.25300 Unreserved Fund Balance -$136,659.05 $2,630,40 $839.81 -$t34,868,46 FUND 453 2007 Downtown Redevelopment $0.00 $3,805.46 $3,805.46 $0.00 FUND 601 WATER FUND G 601-10100 Cash $733,941.28 $72,025.42 $50,905.25 $755,06145 G 601-11500 Accounts Receivable $56,812.41 $0.00 $0.00 $56,81241 G 601-12100 Special Assess Rec.Current $331.06 $0.00 $0.00 $331.08 G 601-12200 Special Assess Rec.Delinque $402.83 $0.00 $0.00 $402.83 G 601-12300 Special Assess Ree-Deferred $91,991.10 $0.00 $0.00 $91,991.10 G 601-14200 Inventory of Stores for Resale $6,486.75 $0.00 $0.00 $8,486.75 G 601-16100 Fixed Asset-Land $50,000.00 $0.00 $0.00 $50,000.00 G 601.16200 Fixed Asset~Buildings $150,000.00 $0.00 $0.00 $150,000.00 G 601.16400 Fixed Asset~Equip/Machinery $4,829,298.36 $0.00 $0.00 $4,829,298.36 G 601.16410 Fixed Asset~Equip Depreciati -$1,065,496.89 $0.00 $0.00 -$1,065,496.89 G 601-16500 Fixed Asset.Const in Progres $0.42 $0.00 $0.00 $0,42 G 601-16600 Fixed Asset-Leasehold Impro $158,624.43 $0.00 $0.00 $158,624.43 G 601-20200 Accounts Payable -$7,402.13 $7,402.67 $0.00 $0.54 G 601-20600 Contracts Payable -$0.25 $0.00 $0.00 -$0.25 G 601-20800 State Sales & Use Tax $0.96 $1,019.00 $1,081.38 -$61.42 05/08/092:05 PM Page 3 CITY OF CENTERVILLE Trial Balance1 (Includes accts with Bal EOM) Current Period: APRIL 2009 Current Account Oeser Begin Yr YTD Debit YTD Credit Balance G 601-21600 Accrued Wages & Salaries P -$1,879,47 $0.00 $0.00 -$1,879.47 G 601-21601 Accrued Benefits Payable -$314.09 $0.00 $0.00 -$314.09 G 601-21650 Compensated Absences - Cu -$4.302.53 $0.00 $0.00 -$4,302.53 G 601-25300 Unreserved Fund Balance -$3,823,76895 $44,484.34 $72,944.80 -$3,852,229,41 G 601-26100 Contributions From City -$1,157,68031 $0.00 $0.00 -$1,157.680.31 G 601-39990 Credit for Depr on Contribute -$19,04500 $0.00 $0.00 -$19,045.00 FUND 601 WATER FUND $0.00 $124,931.43 $124,931,43 $0.00 FUND 602 SEWER FUND G 602-10100 Cash $1,422,675.34 $115,085.11 $99,450.15 $1,438,310.30 G 602-10410 Twin Cities CCF $50,00000 $0.00 $0.00 $50,000.00 G 602-11500 Accounts Receivable $86,535.20 $000 $000 $86,535.20 G 602-12100 Special Assess Ree-Current $329.89 $0.00 $0.00 $329.89 G 602-12200 Special Assess Rec-Delinque $402.82 $0.00 $0.00 $402.82 G 602-12300 Special Assess Ree-Deferred $46,162.75 $0.00 $0.00 $46,162.75 G 602-13100 Due From Other Funds $675.000.00 $0.00 $0.00 $675,000.00 G 602-15500 Prepaid Items $14,66591 $0.00 $0.00 $14,665.91 G 602-16100 Fixed Asset-Land $100,00000 $000 $0.00 $100,000.00 G 602-16200 Fixed Asset-Buildings $300.000.00 $0.00 $0.00 $300,000.00 G 602-16400 Fixed Asset-Equip/Machinery $3,232,010,45 $0.00 $0.00 $3,232,010.45 G 602-16410 Fixed Asset-Equip Depreciati -$1,066,144.54 $0.00 $0.00 -$1,066,144.54 G 602-16500 Fixed Asset-Const in progres $0.35 $0.00 $0.00 $0.35 G 602-16600 Fixed Asset-Leasehold Impro $98,099.00 $0.00 $0.00 $98,099.00 G 602-20200 Accounts Payable -S250.26 $250.32 $0.00 $0.06 G 602-21600 Accrued Wages & Salaries P -$1,877.07 $0.00 $0.00 -$1,877.07 G 602-21601 Accrued Benefits Payable -$314.05 $0.00 $0.00 -$314.05 G 602-21650 Compensated Absences ~ Cu -$4,302.53 $0.00 $0.00 -$4,302.53 G 602-25300 Unreserved Fund Balance -$3,645,609,45 $97,706.92 $115,250,45 -$3,663,152.98 G 602~26100 Contributions From City -$1,285,202.56 $0.00 $0.00 -$1,285,202.56 G 602-39990 Credit for Depr on Contribute -$20,52300 $0.00 $0.00 -$20,523.00 FUND 602 SEWER FUND $1,658.25 $213,042.35 $214,700.60 $0.00 FUND 614 CABLE TV FUND G 614-10100 Cash $12,212.35 $7,366.76 $3,205,41 $16,373.70 G 614-21600 Accrued Wages & Salaries P -$200.37 $0.00 $0.00 -$200.37 G 614-21601 Accrued Benefits Payable -$18.49 $0.00 $0.00 -$18,49 G 614~25300 Unreserved Fund Balance -519,221.01 $3,193.29 $127.12 -$16,154.84 FUND 614 CABLE TV FUND -$7,227.52 $10,560.05 $3,332.53 $0.00 FUND 617 RECYCLING G 617-12200 Special Assess Rec-Delinque $897.92 $0.00 $0.00 $897.92 G 617-12300 Special Assess Rec-Deferred $10,339.96 $0.00 $0.00 $10,339.96 G 617-25300 Unreserved Fund Balance -$11,237.88 $0.00 $0.00 -$11,237.88 FUND 617 RECYCLING $0.00 $0.00 $0.00 $0.00 FUND 999 SUSPENSE G 999-10800 Allow for Uncollected Taxes $75,536.31 $0.00 $0.00 $75,536.31 G 999-15620 Unamortized Bond Discount $119,361.00 $0.00 $0.00 $119,361.00 G 999-16100 Fixed Asset-Land $2,594,350.00 $0.00 $0.00 $2,594,350.00 G 999-16200 Fixed Asset-Buildings $1,322,635.00 $0.00 $0.00 $1,322,635.00 G 999-16330 Streets $5,685,490.00 $0.00 $0.00 $5,685,490.00 G 999-16331 Trails $983,525.00 $0.00 $0.00 $983,525.00 G 999-16335 Storm Sewer $1,745,288.00 $0.00 $0.00 $1,745,288.00 G 999-16400 Fixed Asset-Equip/Machinery $813,831.00 $0.00 $0.00 $813,831.00 G 999-16500 Fixed Asset-Canst in Progres $1,730,567.00 $0.00 $0.00 $1,730,567.00 G 999-16999 Accumulated Depreciation -$2,710,805.00 $0.00 $0.00 -$2,710,805.00 G 999-21500 Accrued Interest Payable -$78,488.00 $0.00 $0.00 -$78,488.00 05/08/09 2:05 PM Page 4 CITY OF CENTERVILLE Trial Balance1 (Includes accts with Bal EOM) Current Period: APRIL 2009 Current Account Oeser Begin Yr YTD Debit YTD Credit Balance G 999-21650 Compensated Absences - Cu -$28,222.18 $0.00 $0.00 -$28,222.18 G 999-22100 Bonds Payable - Current -$305,354.00 $0.00 $0.00 -$305,354.00 G 999-22200 Deferred Revenues $1,640,68652 $0.00 $0.00 $1,640,686.52 G 999-23100 Bonds Payable-Noncurrent N -$7,546,543.00 $0.00 $0.00 -$7,546,543.00 G 999-25300 Unreserved Fund Balance -$5,764,96982 $0.00 $0.00 -$5,764.969.82 G 999-31000 Taxes -$4,924.31 $0.00 $0.00 -$4,924.31 G 999-36102 Special Assts - Capital Contr -$271,963.52 $0.00 $0.00 -$271,963.52 FUND 999 SUSPENSE $0.00 $0.00 $0.00 $0.00 -$3,551.29 $2,121,273.38 $2,117,722.09 $0.00 05/08/092:05 PM Page 5 CITY OF CENTERVILLE Balance Sheet - month-end Current Period: APRIL 2009 MTD MTD YTD YTD Current Account Oeser Begin Yr Debit Credit Debit Credit Balance FUND 101 GENERAL FUND G 101-10100 Cash $1,725,000.09 $14,721.25 $366,172.45 $118,515.38 $905,585.42 $937,930.05 G 101-10200 Petty Cash $199.00 $0.00 $0.00 $0.00 $0.00 $199.00 G 101-10250 Cougar Cash $150.00 $0.00 $0.00 $0.00 $0.00 $150.00 G 101~1 0450 Interest Receivable on Invest $42,008.12 $0.00 $0.00 $0.00 $0.00 $42.008.12 G 101-10500 Taxes Receivable-Current $15,934.05 $0.00 $0.00 $0.00 $0.00 $15,934.05 G 101-10700 Taxes Receivable-Delinquent $75,536.31 $0.00 $0.00 $0.00 $0.00 $75,536.31 G 101-10800 Allow for Uncollected Taxes -$75,536.31 $0.00 $000 $0.00 $0.00 -$75,536.31 G 101-11500 Accounts Receivable $13,607.70 $780.00 $212.76 $13,361.32 $22,722.39 $4,246.63 G 101-12300 Special Assess Ree-Deferred $12,404.15 $0.00 $0.00 $0.00 $0.00 $12,404.15 G 101-13200 Due From Other Governments $11,305.17 $0.00 $0.00 $0.00 $0.00 $11,305.17 G 101-20200 Accounts Payable -$60,685.13 $0.00 $0.00 $73,688.73 $427.94 $12,575.66 G 101-20900 Advance From Other Funds -$400,000.00 $000 $0.00 $0.00 $0.00 -$400,000.00 G 101-21600 Accrued Wages & Salaries Pay -$14,266.18 $0.00 $0.00 $0.00 $000 -$14,266.18 G 101-21601 Accrued Benefits Payable -$2,483.89 $0.00 $0.00 $0.00 $0.00 -$2,483.89 G 101-21706 Hospitalization/Medicallns $0.00 $3,941.60 $3,941.68 $21,746.20 $17,163.36 $4,582.84 G 101-21711 FSA Payable -$916.80 $231.66 $100.00 $461.23 $400.00 -$855.57 G 101-21716 Dental Insurance $0.00 $459.05 $398.18 $2,041.45 $1,593.80 $447.65 G 101-22200 Deferred Revenues -$12,404.15 $0.00 $0.00 $0.00 $0.00 -$12,404.15 G 101-22801 Waste Mgmt Fees Payable $0.00 $0.00 SO.OO $10.00 $39.55 -$29.55 G 101-24500 Bldg. Permit Surcharge -$1,541.55 52.00 SO.OO S357.86 $374.96 -SI,558.65 G 101-24501 Plmbing Permit Surcharge -$1348 SO.OO SO.OO S300 S300 -S13.48 G 101-24502 Mech. Permit Surcharge -S9.44 SO.OO $0.00 $88.00 $88.50 -S9.94 G 101-24503 Elec. Permit Surcharge -S24.28 $0.00 SO.OO $223.00 $255.00 -S56.28 G 101-24504 Site Main. Escrow -$1,000.00 $0.00 SO.OO $0.00 SO.OO -$1,000.00 G 101-24506 Road Repair escrow -$4,400.00 SO.OO $0.00 $0.00 $0.00 -$4,400.00 G 101-24508 Erosion Control Escrow -$6,100.00 $0.00 SO.OO $0.00 $0.00 -$6,100.00 G 101-24510 Other Escrow -$51,759.00 SO.OO $0.00 $14,759.00 $5,00000 -$42,000.00 G 101-25300 Unreserved Fund Balance -$1,265,004.38 $365,352.52 $14,508.49 $871,524.89 $163,126.14 -$556,605.63 FUND 101 GENERAL FUND SO.OO $385,488.08 $385,333.56 $1,116,780.06 $1,116,780.06 $0.00 FUND 308 21ST AVE IMP DEBT SERVICE G 308-10100 Cash $46,563.44 $26.36 $0.00 $345.20 $0.00 $46,908.64 G 308-12300 Special Assess Ree-Deferred $4,299.97 $0.00 $0.00 $0.00 $0.00 $4,299.97 G 308-22200 Deferred Revenues -$4,299.97 $0.00 $0.00 SO.OO $0.00 -$4,299.97 G 308-25300 Unreserved Fund Balance -S46,56344 $0.00 $26.36 $0.00 $345.20 -$46,908.64 FUND 308 21ST AVE IMP DEBT SERVICE $0.00 S26.36 $26.36 S345.20 $345.20 $0.00 FUND 309 JOINT POLICE STATION 200SA G 309-10100 Cash S47,35042 $16.41 $6,137.76 $258.71 $18,413.28 S29,195.85 G 309-15500 Prepaid Items $6,119.53 $0.00 SO.OO SO.OO $0.00 $6,119.53 G 309-25300 Unreserved Fund Balance -$53,469.95 $6,137.76 S1641 $24,551.04 $6,396.47 -S35,315.38 FUND 309 JOINT POLICE STATION 2005A SO.OO $6,154.17 $6,154.17 S24,809.75 S24,809.75 $0.00 FUND 312 MUNI STREET IMP DEBT SERVICE G 312-10100 Cash S589,217.12 $241.47 $0.00 $3,343.81 S162,868.75 $429,692.18 G 312-12100 Special Assess Ree-Current $0.19 $0.00 SO.OO $0.00 $0.00 $0.19 G 312-12300 Special Assess Ree-Deferred $377,765.25 $000 $0.00 SOOO $0.00 $377,765.25 G 312-22200 Deferred Revenues -S377,765.25 SO.OO SO.OO SO.OO $0.00 -$377,765.25 G 312-25300 Unreserved Fund Balance -$589,217.31 SO.OO S24147 $162,868.75 $3,343.81 -$429,692.37 FUND 312 MUNI STREET IMP DEBT SERVICE SO.OO S241.47 $241.47 S166,212.56 S166,212.56 SO.OO FUND 324 PARKVIEW DEVELOPMENT DEBT SERV G 324-10100 Cash $7,284.31 $4.13 $0.00 $54.00 $0.00 $7,33831 G 324-25300 Unreserved Fund Balance -$7,284.31 SO.OO $4.13 SO.OO S54.00 -$7,338.31 FUND 324 PARKVIEW DEVELOPMENT DEBT S $0.00 $4.13 $4.13 $54.00 $54.00 $0.00 FUND 345 PEL TIER PRESERVE DEBT SERVICE G 345-10100 Cash $14,124.66 S8.00 $0.00 $104.72 $000 $14,229.38 G 345.12200 Special Assess Rec-Delinquen $14,236.32 $0.00 $0.00 $0.00 $0.00 $14,236.32 CITY OF CENTERVILLE Balance Sheet - month-end Current Period: APRIL 2009 MTD MTD YTD YTD Current Account Oeser Begin Yr Debit Credit Debit Credit Balance G 345-12300 Special Assess Ree-Deferred $57,312.33 $0.00 $0.00 $0.00 $0.00 $57,312.33 G 345-22200 Deferred Revenues -$71,548.65 $0.00 $0.00 $0.00 $0.00 -$71,548.65 G 345-25300 Unreserved Fund Balance -$14,124.66 $0.00 $8.00 $0.00 $104.72 -$14,229.38 FUND 345 PEL TIER PRESERVE DEBT SERVIC $0.00 $8.00 $8.00 $104.72 $104.72 $0.00 FUND 346 Hunters Crossing II G.O. Bond G 346-10100 Cash -$20,203.59 $0.00 $0.00 $896.29 $0.00 -$19,307.30 G 346-121 DO Special Assess Ree-Current $896.29 SO.OO $0.00 SO.OO $0.00 $896.29 G 346-12200 Special Assess Rec-Delinquen $9,420.39 $0.00 SO.OO $0.00 $0.00 $9,420.39 G 346-12300 Special Assess Ree-Deferred $95,999.55 $0.00 $0.00 $0.00 $0.00 $95,999.55 G 346-22200 Deferred Revenues -$105,419.94 $0.00 $0.00 $0.00 $0.00 -$105,419.94 G 346-25300 Unreserved Fund Balance $19,307.30 $0.00 $0.00 $0.00 $896.29 $18,411.01 FUND 346 Hunters Crossing II G.O. Bond $0.00 $0.00 $0.00 $896.29 $896.29 $0.00 FUND 348 GO Bond 2006A (Hunte'r3/back) G 348-10100 Cash $437,790.73 $112.39 $431.25 $6,107.82 $243,909.23 $199,989.32 G 348-12100 Special Assess Ree-Current $4,520.28 $0.00 $0.00 $0.00 $0.00 $4,520.28 G 348-12200 Special Assess Rec-DeJinquen $6,053.94 $0.00 $0.00 $0.00 $0.00 $6,053.94 G 348-12300 Special Assess Ree-Deferred $453,605.73 $0.00 SO.OO SO 00 SO.OO $453,605.73 G 348-20200 Accounts Payable -S2,017.98 SO.OO SO.OO S2,017.98 SO.OO $0.00 G 348-22200 Deferred Revenues -$459,659.67 SO. 00 SO.OO SO.OO SO.OO -$459,659.67 G 348-25300 Unreserved Fund Balance -$440,293.03 $431.25 $112.39 $241,891.25 $6,107.82 -$204,509.60 FUND 348 GO Bond 2006A (Hunter3/back) $0.00 $543.64 $543.64 $250,017.05 $250,017.05 $0.00 FUND 349 GO Bond 2007A (CSAH 14, OM, F) G 349-10100 Cash $140,468.38 S75.82 $50,983.75 $45,436.44 $50,983.75 $134,921.07 G 349~ 11500 Accounts Receivable $0.00 SO.OO $0.00 $0.00 $24,103.89 -$24,103.89 G 349~12100 Special Assess Rec~Current S24,103.89 $0.00 SO.OO $0.00 $0.00 $24,103.89 G 349~12200 Special Assess Rec-Delinquen $10,712.80 $0.00 $0.00 $0.00 $0.00 $10,712.80 G 349~12300 Special Assess Rec-Deferred $598,876.09 $0.00 $0.00 $0.00 $0.00 $598,876.09 G 349~22200 Deferred Revenues -$609,588.89 $0.00 $0.00 $0.00 $0.00 -$609,588.89 G 349~25300 Unreserved Fund Balance -$164,572.27 S50,983.75 $75.82 $50,983.75 $21,332.55 -$134,921.07 FUND 349 GO Bond 2007A (CSAH 14, OM, F) $0.00 $51,059.57 $51,059.57 $96.420.19 $96,420.19 $0.00 FUND 402 PARK CAPITAL PROJECT G 402-10100 Cash $51,669.97 $29.27 $0.00 S416.29 $0.00 $52,086.26 G 402~20900 Advance From Other Funds -$275,000.00 $0.00 SO.OO $0.00 $0.00 -$275,000.00 G 402-25300 Unreserved Fund Balance S223,33003 $0.00 $29.27 SO.OO $416.29 $222,913.74 FUND 402 PARK CAPITAL PROJECT $0.00 $29.27 $29.27 $416.29 $416.29 $0.00 FUND 414 PEDESTRtAN TRAIL WAYS G 414-10100 Cash $13,292.67 $4.16 $2,525.00 $72.81 $5,955.00 $7,410.48 G 414~25300 Unreserved Fund Balance -$13,292.67 $2,525.00 $4.16 $5,955.00 $72.81 -S7,410.48 FUND 414 PEDESTRIAN TRAIL WAYS $0.00 $2,529.16 $2,529.16 $6,027.81 $6,027.81 $0.00 FUND 415 STORM WATER IMP PROJECTS G 415-10100 Cash $652,639.71 $6,505.19 $19,273.33 $17,992.32 $32,654.29 $637,977.74 G 415-11500 Accounts Receivable $8,711.49 $0.00 $0.00 $0.00 $0.00 $8,711.49 G 415-16600 Fixed Asset-Leasehold Improv S406,244.00 $0.00 $0.00 $0.00 $0.00 $406,244.00 G 415-16999 Accumulated Depreciation -$37,449.85 SO.OO $0.00 $0.00 $0.00 -$37,449.85 G 415~20200 Accounts Payable $0.33 $0.00 $0.00 $3,177.54 $0.00 $3,177.87 G 415~21600 Accrued Wages & Salaries Pay -$299.31 SO.OO $0.00 SO.OO $0.00 -$299.31 G 415-21601 Accrued Benefits Payable -$55.23 $0.00 $0.00 $0.00 $0.00 -$55.23 G 415-21650 Compensated Absences - Curr -$1,002.31 $0.00 $0.00 $0.00 $0.00 -$1,002.31 G 415-22200 Deferred Revenues -$249,500.00 $0.00 $0.00 $0.00 $0.00 -$249,500.00 G 415-24510 Other Escrow -$500.00 $0.00 $0.00 $0.00 $0.00 -$500.00 G 415-25300 Unreserved Fund Balance -$778,788.83 $19,273.33 $6,505.19 $29,476.75 $17,992.32 -$767,304.40 FUND 415 STORM WATER IMP PROJECTS $0.00 $25,778.52 $25,778.52 $50,646.61 $50,646.51 $0.00 CITY OF CENTERVILLE Balance Sheet - month-end Current Period: APRIL 2009 MTD MTD VTD VTD Current Account Oeser Begin Yr Debit Credit Debit Credit Balance FUND 449 2006 Municipal Improvements G 449-10100 Cash -$320,074.03 $0.00 $647.50 $23.50 $5,263.91 -$325,314.44 G 449-20200 Accounts Payable -$71.50 $0.00 $0.00 $460.66 $23.50 $365.66 G 449-25300 Unreserved Fund Balance $320,145.53 $647.50 $0.00 $4,921.75 $118.50 $324,948.78 FUND 449 2006 Municipal Improvements $0.00 $647.50 $647.50 $5,405.91 $5,405.91 $0.00 FUND 450 CSAH 14 Improvements 2007 G 450-10100 Cash $367,558.25 $199.19 $0.00 $3,095.13 $16,213.55 $354,439.83 G 450~20200 Accounts Payable $0.00 $0.00 $0.00 $16,213.55 $0.00 $16,213.55 G 450-25300 Unreserved Fund Balance -$367,558.25 $0.00 $199.19 $0.00 $3,095.13 -$370,653.38 FUND 450 CSAH 14 Improvements 2007 $0.00 $199.19 $199.19 $19,308.68 $19,308.68 $0.00 FUND 451 2009 Street & Utility Improve G 451-10100 Cash -$388,361.26 $0.00 $15,754.43 $5,228.41 $24,501.23 -$407,634.08 G 451-20200 Accounts Payable -$107.10 $0.00 $0.00 $1,910.55 $000 $1,803.45 G 451-25300 Unreserved Fund Balance $388,468.36 $15,754.43 $0.00 $22,590.68 $5,228.41 $405,830.63 FUND 451 2009 Street & Utility Improve $0.00 $15,754.43 $15,754.43 $29,729.64 $29,729.64 $0.00 FUND 452 2007 Developments G 452-10100 Cash $57,619.36 $30.75 SO.OO S438.41 S3,338.90 S54,718.87 G 452-20200 Accounts Payable $0.00 $0.00 $0.00 $445.00 $0.00 $445.00 G 452-20600 Contracts Payable -$13,939.35 $0.00 $0.00 $0.00 $000 -$13,939.35 G 452-25300 Unreserved Fund Balance -$43,680.01 $0.00 $30.75 $2,893.90 $438.41 -$41,224.52 FUND 452 2007 Developments $0.00 $30.75 $30.75 $3,777.31 $3,777.31 $0.00 FUND 453 2007 Downtown Redevelopment G 453-10100 Cash $94,862.75 $52.18 $2,179.40 $839.81 $2,861.15 $92,841.41 G 453-11500 Accounts Receivable $41,796.30 SO.OO $0.00 $0.00 $0.00 $41,796.30 G 453-20200 Accounts Payable $0.00 $0.00 $0.00 $335.25 $104.50 $230.75 G 453-25300 Unreserved Fund Balance -$136,659.05 $2,179.40 $52.18 $2,630.40 $839.81 -$134,868.46 FUND 453 2007 Downtown Redevelopment $0.00 $2,231.58 $2,231.58 $3,805.46 $3,805.46 $0.00 FUND 601 WATER FUND G 601-10100 Cash $733,941.28 $17,07884 $15,157.93 $72,025.42 $50,905.25 $755,061.45 G 601-11500 Accounts Receivable $56,812.41 $0.00 $0.00 $0.00 $0.00 $56,812.41 G 601-12100 Special Assess Rae-Current $331.08 $0.00 $0.00 $0.00 $0.00 $331.08 G 601-12200 SpeCial Assess Rec-Delinquen $402.83 $0.00 $000 $0.00 $0.00 $402.83 G 601-12300 Special Assess Rec~Deferred $91,991.10 $0.00 $0.00 $0.00 $0.00 $91,991.10 G 601-14200 Inventory of Stores for Resale $8,486.75 $0.00 $0.00 $0.00 $0.00 $8,486.75 G 601-16100 Fixed Asset-Land $50,000.00 $0.00 $0.00 $0.00 $000 $50,000.00 G 601-16200 Fixed Asset-Buildin9s $150,000.00 $0.00 $0.00 $0.00 $0.00 $150,000.00 G 601-16400 Fixed Asset-Equip/Machinery $4,829,298.36 $0.00 $0.00 $0.00 $0.00 $4,829,298.36 G 601~16410 Fixed Asset-Equip Depreciatio -$1,065,496.89 $0.00 $0.00 $0.00 $0.00 -$1,065,496.89 G 601~165DD Fixed Asset-Canst in Progress $0.42 $0.00 $0.00 $0.00 $0.00 $0.42 G 601-16600 Fixed Asset-Leasehold Improv $158,624.43 $0.00 $0.00 $0.00 $0.00 $158,624.43 G 601-20200 Accounts Payable -$7,402.13 $0.00 $0.00 $7,402.67 $0.00 $0.54 G 601-20600 Contracts Payable -$0.25 $0.00 $0.00 $0.00 $0.00 -$0.25 G 601-20800 State Sales & Use Tax $096 $78.00 $62.76 $1,019.00 $1,081.38 -$61.42 G 601-21600 Accrued Wages & Salaries Pay -$1,879,47 $0.00 $0.00 $0.00 $0.00 -$1,879.47 G 601-21601 Accrued Benefits Payable -$314.09 $0.00 $000 $0.00 $0.00 -$314.09 G 601-21650 Compensated Absences - Curr -$4,302.53 $0.00 $0.00 $0.00 $0.00 -$4,302.53 G 601-25300 Unreserved Fund Balance -$3,823,768.95 $15,079.93 $17,016.08 $44,484.34 $72,944.80 -$3,852,229.41 G 601-26100 Contributions From City -$1,157,680.31 $0.00 $0.00 $0.00 $0.00 -$1,157,680.31 G 601 ~39990 Credit for Depr on Contributed -$19,045.00 $0.00 $0.00 $0.00 $0.00 -$19,045.00 FUND 601 WATER FUND $0.00 $32,236.77 $32,236.77 $124,931.43 $124,931.43 $0.00 FUND 602 SEWER FUND G 802-10100 Cash $1,422,675.34 $33,409.35 $26,946.66 $115,085.11 $99,450.15 $1,438,310.30 G 602-10410 Twin Cities CCF $50,000.00 $0.00 $0.00 $0.00 $0.00 $50,000.00 G 602-11500 Accounts Receivable $86,535.20 $0.00 $0.00 $0.00 $0.00 $86,535.20 CITY OF CENTERVILLE Balance Sheet - month-end Current Period: APRIL 2009 MTD MTD YTD YTD Current Account Oeser Begin Yr Debit Credit Debit Credit Balance G 602~12100 Special Assess Ree-Current S329.89 $0.00 $0.00 $0.00 SO.OO $329.89 G 602-12200 Special Assess Rec-Delinquen $402.82 SO.OO SO.OO SO.OO SO. 00 S402.82 G 602-12300 Special Assess Ree-Deferred S46,162.75 SO. 00 SO.OO SO 00 SO. 00 S46,162.75 G 602-13100 Due From Other Funds S675,000.00 SO.OO SO.OO SO.OO SO.OO $675,000.00 G 602-15500 Prepaid Items $14,665.91 $0.00 $0.00 $0.00 $0.00 $14,665.91 G 802-16100 Fixed Asset-Land $100,000.00 SO. 00 $0.00 $0.00 $0.00 $100,000.00 G 602M16200 Fixed Asset-Buildings S300,000.00 SO. 00 SO.OO SO.OO SO.OO S300,000.00 G 602-16400 Fixed Asset-Equip/Machinery S3,232,010.45 SO. 00 SO.OO $0.00 $0.00 S3,232,010.45 G 602-16410 Fixed Asset-Equip Depreciatio -$1,066,144.54 SO. 00 SO.OO SO.OO SO. 00 -S1 ,066, 144.54 G 602-16500 Fixed Asset-Canst in Progress SO.35 SO. 00 SO.OO $0.00 $0.00 $0.35 G 602-16600 Fixed Asset-Leasehold Improv $98,099.00 $0.00 $0.00 $0.00 $0.00 $98,099.00 G 602-20200 Accounts Payable -$250.26 $0.00 $0.00 $250.32 $0.00 $0.06 G 602-20801 Service Availability Charge -$1,658.25 $0.00 $0.00 $1,658.25 $0.00 $0.00 G 602-21600 Accrued Wages & Salaries Pay -$1,877.07 SO. 00 $0.00 SO.OO SO.OO -S1,877.07 G 602-21601 Accrued Benefits Payable -S314.05 SO. 00 SO.OO SO.OO SO. 00 -S314.05 G 602-21650 Compensated Absences - Curr -$4,302.53 SO. 00 SO.OO SO.OO SO. 00 -S4,30253 G 602-25300 Unreserved Fund Balance -$3,645,609.45 S26,946.66 S33,409.35 $97,706.92 S115,250.45 -$3,663,152.98 G 602-26100 Contributions From City -S1,285,202.56 SO.OO SO.OO SO.OO SO.OO -Sl,285,202.56 G 602-39990 Credit for Depr on Contributed -S20,523.00 SO.OO SO.OO SO.OO $0.00 -S20,523.00 FUND 602 SEWER FUND SO.OO S60,356.01 $60,356.01 S214,700.60 $214,700.60 SO. 00 FUND 614 CABLE TV FUND G 614-10100 Cash S12,212.35 S9.20 S924.08 S7,366.76 $3,205.41 S16,373.70 G 614-11500 Accounts Receivable S7,239.64 SO.OO SO.OO SO 00 $7,239.64 $0.00 G 614-20200 Accounts Payable -S12.12 SO.OO SO.OO S12.12 $0.00 SO.OO G 614-21600 Accrued Wages & Salaries Pay -S200.37 SO.OO $0.00 SO.OO $0.00 -S200.37 G 614.21601 Accrued Benefits Payable -S18.49 $0.00 SO.OO $0.00 $0.00 -S18.49 G 614-25300 Unreserved Fund Balance -S19,221.01 S924.08 $9.20 S3,193.29 S127.12 -S16,154.84 FUND 614 CABLE TV FUND SO.OO $933.28 S933.28 S10,572.17 S1 0,572. 17 SO. 00 FUND 617 RECYCLING G 617-12200 Special Assess Rec-Delinquen S897.92 SO. 00 SO.OO SO.OO SO. 00 S897.92 G 617~12300 Special Assess Rec-Deferred S10,339.96 SO.OO SO.OO SO.OO $0.00 S10,339.96 G 617-25300 Unreserved Fund Balance -$11,237.88 SO. 00 SO.OO SO.OO SO.OO -$11,237.88 FUND 617 RECYCLING $0.00 SO.OO SO.OO $0.00 $0.00 $0.00 SO.OO S584,251.88 $584,097.36 S2,124,961.73 S2,124,961.73 SO.OO 0 m 0 0 m m m :'1 :l "1l "1l -1 -1 :: ... ... :: ~~ '" ",'" ... 0 00 0 0 00 0 ." 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