HomeMy WebLinkAbout2002-06-26 CC Packet
COUNCIL MEETING
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WEDNESDAY, JUNE 26, 2002
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AWARDSIPRESENTATION.s/APPEARANCES nL. A. ...d~-rr.
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PUBLIC HEARINGS
CALL TO ORDER
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COUNCIL BUSINESS
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I.r; The Shores Development Contract Stipulation VL '- .
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'g(' 2091 Aud~t Repo~ - 5u-,,-AWe':Y ~tl~ ':l~'T/JU.,J -..hcia.f~ls",,-
~ Great PlaIDS Racmg - Fete des Lacs - cw.v:/<. P,.k~ (
~ ',):.i: Computerllntemet Policy W e':L'l-V'~7::" tf- 0
/ (fT"~: ~ 05 21't Avenue - Reconstruction V~s/JV<-'I'7Ot-" .. , . z -f-I
hU6)\ t!v 7 Purchase of Administrative Office Computers (6tu"',:l "1:2- :::/::::,
Ji Suxdld'Fj.r ,,~,~ .
8. Storm WaterINPDES Phase II, c. k' ~;r9/1";'--()'S /-3
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VI. CONSENT AGENDA
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( ~ City of Centerville June 13, 2002 through June 26, 2002 Claims .
rJtltf!ll . . .. Centerville Lion's request for a TemporarylEvent Liquor License 3.2, Bingo I ~ Je<"Y
Permit and Noise Permit - Fete des Las (August 2, 3, & 4) /7/:"4i
I) . ii, .,flJ \ 34,. Centennial Fire District EJ:penditures 2- -z.-!5
fl {r{It-''t \ . Bonestroo, Rosene, AnderIik & Assoc. Parks and Recreation Donation $250
5. Park Construction Company - Pay Estimate #4 (Pheasant Marsh Utility &
Street Improvements) $112,398.12
VII. APPROVAL OF COUNCIL MINUTES
1. June 12, 2002 Council Meeting Minutes
vm. ANNOUNCEMENTSIUPDATES
Deferred Compo - Attorney General's Opinion
Administflltor's Update __
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ADJOURNMENT
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1.
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IX.
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pondl city council meeting
Jun 26, 2002 7:23 AM
From: Donevange 1@ao1. com
To: Cerat@ao1.com, jjuh1@Visi.com, casper@onvoymai1.com,
nfitzg7003@ao1.com, jwoodroW@gassen.com
Date: Jun 25, 2002, 9:30 PM
Subject: pond/city council meeting
Dear Board & Jody, Pelt
If everything works out, Roberta Wirth(my neighbor who is a pollution Control Specialist,Senior for
the Metro Region) and I are going to the city council meeting tomorrow evening to present them with the
violations that Swift is making in how they've illegally handled the excessive rain they've been pumping
into the pond between Roberta's and our townhouses. She has provided me with voluminous material from
state statutes regarding the above. I have taken some photos that we will present also.
If any of you would like to come with for moral support, please do. As some of you already know, our pond
is state water by virtue of the fact that it's actually part of the Rice Creek Watershed District and feeds
into Centerville Lake.
Jan Hackman
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Page 1 of 1
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Retention-Svstems
- "Werponcts
Description
A wet pond, also known as a wetpool, a retention basin, or a
"NURP" pond (iftbe pond incorporates specific design parameters),
is a constructed stormwater pond that retains a permanent pool of
water. Wet ponds are generally on-line, end-of-pipe BMPs. The
primary pollutant removal mechanism in a wet pond is sedimentation.
Significant loads of suspended pollutants, such as metals, nutrients,
sediments, and organics, can be removed by sedimentation. Dissolved
contaminants are removed by a combination of processes: physical
adsorption to bottom sediments and suspended fine sediments, natural
chemical flocculation, bacterial decomposition, and uptake by aquatic
plants and algae. Wet ponds have a moderate to high capacity for
removing most urban pollutants, depending on how large the volume
of the permanent pool is in relation to the runoff from the surrounding
watershed. Figure 1 shows a schematic of a typical wet pond.
Generally, large contributing watersheds are required to maintain pool
elevations. Minimum contributing watersheds should be at least 10
acres, but not more than one square mile. Sites with less than 10
acres of contributing watershed may be suitable if sufficient ground-
water flow is available.
Wet ponds can be used at residential, commercial and industrial sites.
Since wet ponds have the capability of removing soluble pollutants,
they are snitable for sites where nutrient loadings are expected to be
high.
Wet ponds may be single-purpose facilities, providing only runoff
treatment, or they may be incorporated into an extended storage or a
detention pond design to also provide flow control. Wet ponds
themselves are generally ineffective in decreasing runoff volumes,
Metropolitan Council! Barr Engineering Co.
Purpose
Water Quantity
Flow attenuation .
Runoffvolumereduction 0
Water Quality
Pollution prevention
Soil erosion N/A
Sediment control N/A
Nutrient loading N/A
Pollution removal
Total suspended sediment (TSS) .
Total phosphorus (P) IJ
Nitrogen(N) I]
Heavy metals I]
Floatables' .
Oil and grease I]
Other
Fecal colifono I]
Biochemical oxygen demand IJ
(BOD)
. Primary design benefit
IJ Secondary design benefit
o Little or no design benefit
· Only if a skimmer is incorporated
3-251
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Retentioft-Svstems
-werponas
Description (continued)
although some infiltration can occur (depending on groundwater depth and soil type), as well as evaporation in
summer months.
Wet ponds work best when the water already in the pond is moved out en masse by incoming flows, a phenomena
called "plug flow." Because treatment works on this displacement principle, the permanent pool of wet ponds may
be provided below the groundwater level without interfering unduly with treatment effectiveness. Local authori-
ties' regulations concerning groundwater should be consulted before constructing such a wet pond, however.
Removal efficiency is primarily dependent on the length of time that runoff remains in the pond, which is known as
the pond's Hydraulic Residence Time (HRT). As discussed above, wet ponds can remove pollutants not only
through sedimentation but also through biological uptake processes, whose removal of pollutants is proportional to
the length oftime runoff remains in the pond.
Studies have shown that more than 90 percent of the pollutant removal occurs during the quiescent period (the
period between the rainfall events) (MD DEQ, 1986). However, some removal occurs during the dynamic period
(when the runoff enters the pond). Modeling results have indicated that two-thirds ofthe sediment, nutrients and
trace metal loads are removed by sedimentation within 24 hours. These projections are supported by the results of
the EPA's 1993 Nationwide Urban Runoff Program (NURP) studies. However, other studies indicate that an HRT
of two weeks is required to achieve significant phosphorus removal (MD DEQ, 1986). Researchers have devel-
oped design guidelines (discussed below) that are based in part on the influence ofthe HRT on a wet pond's
treatment efficiency.
When properly designed and maintained, a wet pond can add recreation, open space, fire protection and
aesthetic values to a project area.
Enhancement Options
Following the recommendations of this BMP section, by providing deep inlet and outlet zones or multiple pools, will
usually result in designs that are robust enough to handle the winter and spring conditions without special consider-
ations. However, runoff volume from spring snowmelt events can be very large, often the largest-volu,me event of
the year. Ponds designed to function effectively in summer are often disrupted by winter and spring events.
Inspection and maintenance during spring runoff should be a consistent feature of stormwater treatment systems in
cold climates.
There are several common modifications that can be made to a wet pond to increase its pollutant removal effec-
tiveness. These options are described below.
Varied Depths Throughout the Permanent Pool
Intermittent benches around the perimeter of the pond are recommended for safety and to promote vegetation.
The safety bench should be designed to be at least 10 feet wide and located above normal pool elevations. The
aquatic bench should be a minimum often feet wide and depths of6-18 inches should be maintained at normal
elevations to support aquatic vegetation. Deeper depths near the outlet will yield cooler bottom water discharges
that may mitigate downstream thermal effects during the summer. Figure 2 shows a wet pond with both safety
and aquatic benches.
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Minnesota Urban Small Sites BMP Manual
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Retention_S\lStems
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Sediment Forebays
The settling area for incoming sediments can be increased through the addition of a sediment forebay. The use of
a sediment forebay, however, is only recommended for wet ponds larger than 4,000 cubic feet. The forebay is an
excavated settling basin or a section separated by a low weir at the head of the primary impoundment. Forebays
serve to trap sediments before the runoff enters the primary pool, effectively enhancing removal rates and mini-
mizing long term operation and maintenance problems. Periodic sediment removal from the forebay is easier and
less costly than removal from the primary wet pond pool. Sediment forebays should be designed for ease of
maintenance. Hard bottom forebays make sediment removal easier, and forebays should be accessible by heavy
machinery, if necessary. About 10 to 25 percent of the surface area of the wet pond should be devoted to the
forebay The forebay can be distinguished from the remainder of the pond by one of several means: a lateral sill
with rooted wetland vegetation, two ponds in series, differential pool depth, rock-filled gabions or retaining wall, or
a horizontal rock waJI filter placed laterally across the pond. Energy dissipation techniques should be used at the
inlet to the sediment forebayto avoid erosion, to promote settling, and to minimize short-circuiting offlows. The
length to width ratio of tile forebay should be at least 2:1 to minimize short-circuiting. Figures 3a and 3b show a
schematic of a wet pond that has a separate sediment fore bay.
Pond Shape
To avoid reducing the pollutant removal capability and to maximize travel distance, the inflow points of the wet
pond should be as far from the outlet as possible. To maximize storm water contact and residence time in the pool,
a length to width ratio of 3: 1 is recommended. A minimum pool surface area of 0.25 acres is recommended.
Performance of the wet pond may be enhanced by enlarging the surface area to increase volume, as opposed to
deepening the pool.
Multi-Stage Outlets
Wet ponds may be designed with a multi-stage outlet structure to control discharges from different size storms.
Usually the pond is designed to control multiple design storms (e.g. 2- and/or 10-year storms) and safely pass the
100-year storm event. However, the design storm may vary depending on local conditions and requirements.
Chemical Treatment
Addition of chemicals to precipitate phosphorus within the permanent pool (e.g. alum) can further enhance the
removal of both particulate and dissolved forms of phosphorus entering the wet pond.
Aesthetic Enhancements
Many design features can be incorporated to enhance aesthetics where possible, such as:
. Providing pedestrian access to shaJIow pool areas enhanced with emergent wetland vegetation. This allows the
pond to be more accessible without incurring safety risks.
Providing side slopes that are sufficiently gentle to avoid the need for fencing (3:1 or flatter).
. Creating flat areas overlooking or adjoining the pond for seating that can be used by residents.
IncorporatingwaIking or jogging trails into the pond design.
Including fountains or integrated waterfall features for privately maintained facilities.
Providing visual enhancement with clusters of trees and shrubs.
Metropolitan Council I Barr Engineering Co.
3-253
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Retention_Svstems
-werponCls
Description (continued)
Establishing Aquatic Vegetation
Vegetative buffers around the perimeter of the wet pond are recommended for erosion control and additional
sediment and nutrient removal. Establishing wetland vegetation on the aquatic bench will enhance removal of
soluble nutrients, enhance sediment trapping, prevent sediment resuspension, provide wildlife and waterfowl habitat
and conceal trash and debris that may accumulate near the outlet. Shallow depths near the inlet will concentrate
sediment deposition in a smaller, more accessible area.
Advantages
. Capable of removing both solid and soluble pollutants.
Depending on design, wet ponds can be an aesthetically pleasing BMP .
. Wildlife habitat is created when ponds are properly planted and maintained.
Principal Release Pipe
Set on Negative Slope
to Prevent Clogging
Conerele
Sase
Low Flow Drain for Pond Maintenance
(should be designed 10 proYlde easy access and 10
avoid clogglng by trapped sedlments.)
Figure 1: Typical Wet Pond Design
Source: Maryland Department of the Environment, 1986
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Minnesota Urban Small Sites BMP Manual
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... ..
Retention~S~tems
- W'erponds
. Can increase adjacent property values when planned, sited and designed properly.
. Pond sediment removal schedule is generally less frequent than for other BMPs.
Limitations
. Generally not prescribed for drainage areas. smaller than 10 acres.
. More costly than extended storage ponds.
. Requires relatively large land area.
. Improperly designed or maintained ponds may result in stratification and anoxic conditions that can promote
the release of nutrients and metals from the trapped sediments.
. Discharges from ponds usually consist of warm water, and thus pond use may be limited in areas where warm
water discharges from the pond will adversely impact a cold water fishery.
Maintenance access
around pond
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MaXImum safety .. " 1" . . . .( . .
storm limit ' . .... ~ . . . . . ; : :.' ~ Pond buffer 33 feet Il1Immum
..--"'"
Maximum extended
detention limit
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...
Figure 2: Schematic of a Wet Pond Showing Aquatic and Safety Benches
Source: Schueler, 1987
Metropolitan Council! Barr Engineering Co.
3.255
1_-- . . ...
~ .
Retention_Svstems
- "Wer"ponas
access ramp to bottom of first
wetpool cell (7H: 1 V) (see text)
FIRST WETPOOL CELL
25% to 35% of wetpool volume,
excludIng access ramp
*
berm top width S' min. (If earthen)
SECOND WETPOOL CELL
WQ design WS
overflow WS
emergency overflow WS
~
*-
NOTE: Berm not required for ponds
wllh length to width ratio" 4:1
or If volume less than 4000 cJ.
inlet pipe & catch basin per
detention facility requirements
,
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,
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berm or baffle at design
WS or submerged l'
below design W.S.
Extend berm across entire
wetpool width.
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wet 001
width
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/,' ..:::;..,,~ plantings required on cut
,',' ~ slopes for lake protection
:: facilities
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B
manhole & outlet pipe pie
sized to pass peak ftow per
conveyance requirements
outlet erosion control &
energy dissipation per
detention facility requirements
B
PLAN VIEW
NTS
Figure 3;1: Wet Pond Design with Separate Sediment Forebay (Plan View)
Source: Stormwater Management in Washington State, 2000
3-256
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Minnesota Urban Small Sites BMP Manual
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Retention_S\lStems
- W"erponC1s
slope vegetation
per detention
facility requirements
wet 001 flow len th = 3 min. x width
first cell
depth 4' min.
to 8' max.
wetpool depth 8' max. recirculation
recommended for depth> 6'
1ft
i eme:~ overflow WE
v v wWS
... f WO desion WS
2'min.
inlet erosion control!
slope protection per
detention facility
requirements
Note: Berm slope may be
2: 1 when top SUbmerged
l' below WQ design WS
emergent vegetation
required for wetpool
depths 3' or less
sediment storage
depth ::I l' min.
SECTION A-A
NTS
Caption
fence required for side slopes
steeperthan 3(V): 1(H)
access road
manhole or
type 2
catch basin
valve
(may be located inside MH
or outside with approved
operational access)
exterior berms designed per
dam safety requirements
if applicable
SECTION B-B
NTS
NOTE: See detenlion facility
requirements for location and
setback requirements.
Figure 3b: Wet Pond Design with Separate Sediment Forebay (Profile View)
Source: Stormwater Management in Washinglon Stale, 2000
Metropolhan Council I Barr Engineering Co.
3-257
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Retention-Svstems
- "Werponcts
Limitations (continued)
. The local climate during winter may affect the biological removal of pollutants in the pond. (Lower tempera-
tures decrease the rate of biological activity). Also, formation of an ice layer may reduce the pond's treatment
efficiency.
. Concern for mosquitoes and maintaining oxygen in ponds.
. Cannot be placed on steep unstable slopes.
. Depending on volume and depth, pond designs may require approval from dam safety authorities.
Reauirements
lilslgl'l
Pond Volume and Surface Area
Designing the volume of the permanent pool usually involves defining a rainstorm event called the "water quality
event". For wet ponds, the runoff volume generated from the water quality event (called the "water quality
volume") is equal to the volume ofthe wet pond. Local authorities will likely have their own definitions for the
water quality event or the runoff volume that it generates. However, two published water quality event recom-
mendations endorsed by the MPCA are the I-year, 24-hour storm event (roughly 2 to 2.4 inches in Minnesota) and
the 2.5-inch, 24-hour storm event (Walker, 1987). If the I-year, 24-hour storm event is used, an additional volume
for sediment storage must be added to the permanent pool design. If Walker's 2.5" storm is used, 25 years of
sediment accumulation has already been incorporated into the pond volume.
The volume of runoff from the water quality event is best predicted by a combination of monitoring existing
conditions and modeling future conditions. However, local authorities will likely have their own methods for
calculating runoff volume from storm events. For design purposes, the water quality volume should be considered
an instant flow to the pond, not an inflow-outflow calculation. In other words, this volume should be considered to
arrive at the pond all at once, rather than over the course of several hours or days. The assumption of instant
runoff is conservative, but it accounts for a great deal ofthe variability that occurs in both storm events and runoff
conditions.
The 25-year sediment volume needed for the pond (if the I-year, 24-hour storm is used as the water quality event)
can be calculated with NRCS sediment storage calculation methods (see Sediment Management, below).
A minimum pool surface area of 0.25 acres is recommended based on the typical drainage area size required to
sustain a permanent pool during summer months.
?f \)
Pond Depth:
Pool depth is an important design factor, especially for sediment deposition. An average pool depth of 3 to 6 feet
is recommended. Settling column studies and modeling analyses have shown that shallow ponds have higher solids
removal than deeper ones. However, resuspension of settled materials by wind may be a problem in shallow ponds
that are less than 2 feet in depth. Depths in excess of 10 feet may result in thermal stratification. Stratified pools
tend to become anoxic (low or no oxygen) more often than shallower ponds. For wetpool depths in excess of 10
feet, it is re ommended that some form of recirculation be provided in the summer, such as a fountain or aerator t
prevent stagnation and low dissolved oxygen con 1 IOns.
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Minnesota Urban Small Sites BMP Manual
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Varying depths throughout the pond are recommended. Intermittent benches around the perimeter of the pond are
recommended to enhance public safety and to promote the growth of aquatic vegetation. Six to eighteen inches of
water are needed for optimum wetland vegetation growth. Deeper depths near the riser will yield cooler water
bottom discharges, which may mitigate downstream thermal effects.
Avoidance of short-circuiting and the promotion of plug flow:
To prevent short-circuiting, water is forced to flow, to the extent practical, to all potentially available flow routes,
avoiding "dead zones" and maximizing the time water stays in the pond during the active part of a storm. Design
features that encourage plug flow and avoid dead zones are:
Providing a broad surface for water exchange across cells rather than a constricted area.
. Maximizing the flowpath between inlet and outlet, including the vertical path, also enhances treatment by
increasing residence time. Baffles or islands can be added within the permanent pool to increase the flow
path.
The ratio of flowpath length to width from the inlet to the outlet should be at least 3: I. The flowpath length is
defined as the distance from the inlet to the outlet, as measured at mid-depth. The width at mid-depth can be
found as follows: width = (average top width + average bottom width)/2.
. All inlets should enter the first cell. Ifthere are multiple inlets, the length-to-width ratio should be based on the
average flowpath length for all inlets.
Using a teardrop shape (as opposed to a rectangular one), as it minimizes dead zones caused by comers.
Pond Slopes:
The side slopes ofthe permanent pool should be no steeper than 3: I. Flatter slopes help to prevent erosion ofthe
banks during larger storms and make routine bank maintenance tasks, such as mowing, easier. Flat slopes also
provide for public safety, and allow easier access. Furthermore, the sides of the pool that extend below the safety
and aquatic benches to the bottom of the pool should be at a slope that will remain stable, usually no steeper than
2: I (horizontal: vertical). Slopes leading to the wet pond should be no steeper than 3: I.
Jt II
Sediment Management:
A sediment forebay or similar pretreatment device is highly recommended to enhance pollutant removal and to
prolong pond effectiveness in larger (>4,000 cubic feet) facilities.
The original design volume of the wet pond should take into account gradual sediment accumulation.
An access for maintenance, minimum width of 10 feet and a maximum slope of 15%, must be provided by public
'Or private right-of-way. This access should never cross the emergency spillway, unless the spillway has been
designed for that purpose.
An emergency drain (with a pipe sized to drain the pond in less than 24 hours) should be installed in all ponds to
allow access for riser repairs and sediment removal (Schueler, 1987).
Metropolitan Council I Barr Engineering Co.
3-259
etention_Svstems
- werponcts
RlfiI.'litlAlJSflts
Sediment Storage Design
Sediment volume should be at least the MPCA permit requirement of 250 cubic feet (ft3) per acre of impervious
surface in the tributary watershed. Alternatively, the wet pond can be built with capacity for about 25 years of
storage. A detailed analysis of pond sediment storage volume may be helpful to determine cost-effective sediment
control plans. Methods such as the NRCS use equations that address many of the sediment storage factors, but
they should be evaluated by professionals on a site-specific basis. The basic equation and design considerations
are;
Vol ~ AxY x DR x TE x E I (2l7,800xG)
where: Vol = design sediment storage capacity,
E == average rate of erosion in the watershed in tons/acre/year,
A = area of the watershed in acres,
DR = sediment delivery ratio in percent,
G = estimated sediment density in the basin in pounds per cubic foot,
TE = trap efficiency, in percent, and
Y = design storage period in years.
It is important to remember that the Walker design (using a 25", 24-hour water quality event) already incorporates
approximately 25 years of sediment storage in its design assumptions.
Pond Inlet/Outlet Structures and Pipes:
The outlet area should be a deeper micropool to provide final settling and prevent resuspension of sediments. The
outlet device should be carefully designed, since it is important to the operation of the entire pond system.
Inflow points should be designed with energy dissipaters to reduce inflow velocity.
Several options that are available for pond outlets are discussed in the "Alternative Outlets" fact sheet. Two
different outlet designs- one without and one with a riser, are shown in Figures 2 and 3, respectively.
In most cases, emergency spillways should be included in the pond design. Emergency spillways should be sized to
safely pass flows that exceed the design storm flows. The spillway prevents pond water levels from overtopping
the embankment, which could cause structural damage to the embankment. The emergency spillway should be
located so that downstream buildings and structures will not be negatively impacted by spillway discharges. The
pond design should include an emergency drain to assist in pond maintenance. The drain pipe should be designed
for gravity discharge and should be equipped with an adjustable gate valve. Embankments and spillways should be
designed in conformance with the state Dam Safety regulations and criteria.
The design of the wet pond embankment is another key factor to be considered. Proper design and construction of
the embankments will prolong the integrity of the pond structure. Subsidence and settling will likely occur after an
embankment is constructed. Therefore during construction, the embankment should be overfilled by at least 5
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Minnesota Urban Small Sites BMP Manual
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Retention_Svstems
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percent (SEWRPC, 1991). Seepage through the embankment can also affect the stability of the structure. Seep-
age can generally be minimized by adding drains, anti seepage collars, and core trenches. The embankment side
slopes can be protected from erosion by using minimum side slopes of3:] and by covering the embankment with
vegetation or riprap. The embankment should also have a minimum top width of2 meters (6 feet) to aid in mainte-
nance.
Scour Control:
Scour is the erosion of pond bottom or bank material due to high flow velocities. Scour control is important to
maintain the function of the pond and reduce erosion, especially near the inlet. Inlet areas and inlet structures
should be designed to control velocities at the inlet whether from large or small storm events.
Flow-diffusion devices, including plunge pools, directional berms or other specially created dissipation structures,
are often recommended. For annual events, the velocity leaving the inlet area and entering the main treatment area
should be less than I foot per second (fps). Decreasing velocity reduces scour and more importantly reduces
mixing currents that reduce treatment efficiency.
The MPCA recommends that the following design storms be considered in the pond design (MPCA, 2000). Scour
prevention can be achieved if velocities through the main treatment area are limited to the following maximums:
I foot per second for the I-yr 2.4" event:
3 feet per second for the 2-yr, 2.8" event:
5 feet per second for the 10-yr, 4.0" event and the 100-yr, 6.0" event
Velocities are calculated as outflow divided by the area of the critical cross-section. All events are considered to
be the 24-hour NRCS distribution event. .
Water Quantity Control Requirements:
Wet ponds should be designed to meet both storm water quality and quantity control requirements. Storm water
quantity requirements are typically met by designing the pond to control post-development peak discharge rates to
pre-development levels. Usually the pond is designed to control multiple design storms (e.g. 2- and/or 10-year
storms) and safely pass the 100-year storm event. However, the design storm may vary depending on local
conditions and requirements.
Design for Winter-Runoff Conditions
During the winter period, the design volume of the wet pond can be less than desired. Ground freezing throughout
the tributary watershed effectively increases the watershed's imperviousness, which increases the fraction of
precipitation that reaches the pond. Moreover, the available volume in the permanent pool can be reduced by the
formation of ice. Fortunately, winter rainfall and snowmelt events (as opposed to spring) typically produce lower
volumes of runoff than summer storms and so most events will continue to be captured entirely (e.g, the volume of
runoff will be less than the reduced volume of the wet pond). However, temperature regimes in the northern
regions of Minnesota are such that ice cover may persist into the spring period when runoff rates and contaminant
washoff rates are higher. In these areas, some authorities recommend that the wet pond volume be increased by
an amount equal to the expected volume ofthe ice cover (Ontario Ministry of the Environment, 1999).
Metropolitan Council! Barr Engineering Co.
3-261
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Retention-Svstems
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Rla'ijt~msfds
The thickness of ice can be estimated using Stefan's equation (Marsalek, 2000):
h = a (Dr)"
where: h is the ice thickness in mm
a is a coefficient of ice growth
Dr is the sum of freezing degree-days
The values for the coefficient for ice growth are shown below.
Condition
a (mmOC-o.sd.{).S)
Theoretical Maximum
Windy Lake with No Snow
Average Lake with Snow
Average River with Snow
Shelter River with Rapid Flow
34
27
17-24
14-17
7-14
Work done a pond in Kingston, Ontario, indicated that a coefficient value of 15 produced results close to measured
values. The pond operated with a constant subsurface inflow, which tended to limit the buildup of ice. In general, it
is expected that most ponds will be small enough and will receive sufficient inflow to behave more like a river (in
terms of ice buildup) than a lake. Where possible however, the designer should consult with the local authorities
concerning local knowledge on ice depths (Ontario Ministry of the Environment, 1999).
Snowmelt runoff events in Minnesota may convey high concentrations of urban runoff pollutants to stonnwater
ponds and other receiving waters. Recommendations to manage this potential influx of contaminated snow and ice
melt include: incorporating extended storage (see the Extended Storage Ponds BMP Section) in the pond design,
installing grass swales in the drainage system ahead of stormwater ponds, and storing contaminated snow and ice
where debris and petroleum products are less likely to be transported to the pond (Oberts, 1991).
Water can flow over the ice in stormwater ponds during spring thaw, and may carry sediment directly out of the
pond outlet. If this is a concern for a particular pond design, it is generally a good idea to incorporate extended
storage capability oflhe pond. In this type of design, increasing the volume of the pond above the permanent pool
can also enhance winter runoff trealrnent. One can also increase the depth of the pond below the water quality
spillway, thus allowing more room for the ice to collapse into the pond. Iflhe pond is located in an area with a high
water table, it may not be feasible to make this design modification.
Standpipe outlets may be destroyed by ice movement in winter. Standpipes are not recommended unless they are
designed to withstand ice movement.
In Minnesota's urban areas, snow piles are often created in parking lots, along streets and elsewhere. Store snow
where debris oil and other materials cannot readily enter waters of the state. Discharge of such materials directly
to waters of the state is prohibited. So, snow-storage areas that minimize surface-water impacts should be
planned.
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Minnesota Urban Small Sites 8MP Manual
. .
Retentioft-Sw;tems
- "Werponcts
Following the recommendations ofthis BMP section, by providing deep inlet and outlet zones or multiple pools, will
usually result in designs that are robust enough to handle the winter and spring conditions without special consider-
ations. However, runoff volume from spring snowmelt events can be very large, often the largest-volume event of
the year. Ponds designed to function effectively in summer are often disrupted by winter and spring ~vents.
Inspection and maintenance during spring runoff should be a consistent feature of stormwater treatment systems in
cold climates.
Sequencing
Wet ponds may be constructed in the early phases of a development project, in order to treat site runoff during
construction.
If the basin is used as a sediment trap during construction, all sediment deposited during construction should be
removed before normal operation begins.
Construction
t
As with other stormwater BMPs, soils, depth to bedrock, and depth to water table must be investigated before
designing a wet pond. At sites where bedrock is close to the surface, high excavation costs may make wet
ponds infeasible. If the soils on site are relatively permeable or well drained, it will be difficult to maintain a
permanent pool. In this situation, it may be necessary to line the bottom of the wet pond to reduce infiltration.
All local, state and federal permit requirements should be established prior to initiating the pond design. De-
pending on the location of the pond, required permits and certifications may include wetland permits, water
quality certifications, dam safety permits, sediment and erosion control plans, waterway permits, local grading
permits, land use approvals, etc. Since many states and municipalities are still in the process of developing or
modifying storm water permit requirements, the applicable requirements should be confirmed with the appro-
priate regulatory authorities.
. Pond systems can perform well in cold climates because many modification options are available to increase
their effectiveness in frigid and snowy conditions. Many ofthese modifications address the problems associ-
/..<1 with nipe ~berts, 1991 and CWP, 1997).
~ Maintenance~
( \ . Maintenance is required for the proper operation of wet pon!is. Plans for wet ponds should identify owners,
piuties responsible for maintenance, and an inspection and maintenance schedule for wet ponds.
, --,.
. Once constructed, the wet pond should be inspected after several storm events to confirm drainage system
functions, bank stability, and vegetation growth. Problems should be addressed immediately.
Accumulated trash and debris should be removed from the side slopes, embankment, emergency spillway and
weird trash gates as often as needed (at least twice during the growing season). Accumulated sediment in the
forebay should be inspected at the same time.
Wet ponds should be inspected at least twice per year during the growing season to ensure that they are
operating as designed. Potential problems that should be checked include; subsidence, erosion, cracking or
Metropolitan Council I Barr Engineering Co.
3-263.
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Retention_Svstems
- werponas
Reftuir~ments
Iftunftnance Tconlinued)
1['
tree growth on the embankment; damage to the emergency spillway; sediment accumulation around the outlet;
and erosion within the basin and banks. Any necessary repairs should be made immediately. During inspec-
tions, changes to the wet pond or the contributing watershed should be noted, as these may affect basin
performance.
~.
Sediment should be removed from the pond as necessary, ans! at least once eve 5 25 years (usually more
frequently than once every 25 years). The frequency of sediment removal depen s on the years of gdiment
accumulation that were incorporated into the design volume of the wet pond's permanent pool and forebay and
on the OCCUrrence of any high-loading events.
In most cases, no specific limitations have been placed on disposal of sediments removed from wet detention
ponds. Studies to date indicate that pond sediments are likely to meet toxicity limits and can be safely
landfilled. On-site sediment disposal is always preferable (iflocal authorities permit) as long as the sediments
are deposited away from the shoreline to prevent their reenlly into the pond and away from recreation areas,
where they could possibly be ingested by young children.
. Sediments should be tested for toxicants in compliance with current disposal requirements if land uses in the
catchment include commercial or industrial zones, or ifvisual or olfactory indications of pollution are noticed.
Mosquito control, if necessary.
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,
Retention_S~tems
-werponc1s
Sources
1. California Stormwater Quality Task Force. 1993. California Stormwater Best Management Practices
Handbook. San Diego.
2. King County Department of Natural Resources. 1998. King County, Washington, Surface Water Design
Manual. Seattle
3. Marsalek P.M., WE. Watt, J. Marsalek, and B.C. Anderson. 2000. "Winter Flow Dynamics of an On-Stream
Stormwater Management Pond" in Water Quality Research Journal of Canada, 35(3): 505-523. Burlington,
Ontario.
4. Massachusetts Dept. of Environmental Protection. 1997. Stormwater Management. Volume Two:
Stormwater Technical Handbook. Boston.
5. Maryland Department of the Environment, Sediment and Storm Water Administration. 1986. Feasibility and
Design of Wet Ponds to Achieve Water Quality Control. Baltimore.
6. Minnesota Pollution Control Agency. 2000. Protecting Water Quality in Urban Areas: Best Management
Practices for Dealing with Storm Water Runaff from Urban, Suburban and Developing Areas of Minne-
sota. St. Paul.
7. North Carolina Department of Environment and Natural Resources. 1999. Stormwater Best Management
Practices. Raleigh.
8. Oberts, G. 1991. "Design Considerations for Management of Urban Runoff in Wintry Conditions." Paper
Presented at the International Conference on Urban Hydrology Under Winter Conditions. Narvik, Norway,
March 19-21.
9. Ontario Ministry of the Environment. 1999. Stormwater Management Planning and Design Manual. Draft
Final Report. Toronto.
10. Schueler, Tom. 1987. Controlling Urban Runoff: A Practical Manualfor Planning and Designing Urban
BMPs. Metropolitan Washington Council of Governments, Washington, D.C.
11. Southeastern Wisconsin Regional Planning Commission. 1991. "Costs for Urban Nonpoint Source Water
Pollution Control Measures" in Technical Report No.3. Waukesha, WI.
12. U.S. Environmental Protection Agency. 1999. Storm Water Management Fact Sheet. Report numbers EPA-
832-F-99-001 through EPA-843-F-99-050. Washington, D.C.
13. U.S. Environmental Protection Agency, Region 5 and Office of Wetlands, Oceans and Watersheds. 1997.
Stormwater BMP Design Supplement for Cold Climates. Washington, D.C.
14. U.S. Environmental Protection Agency, Water Planning Division, 1983. Results of the Nationwide Urban
Runoff Program. Washington D.C.
15. Walker, W W 1987. "Design Calculations for Wet Detention Ponds." Prepared for the St. Paul Water Utility
and Vadnais Lake Area Water Management Association. St. Paul.
16. Washington State Department of Ecology, Water Quality Program. 1999. Stormwater Management in
Washington State. Volume 1'. Runoff Treatment EMPs. Olympia.
Metropolitan Council I Barr Engineering Co.
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l, I,
Sediment..CtQntrol
-Sill t'ences
..-....:.....
..
Description
A silt fence is a temporary barrier designed to retain sediment on tbe
construction site. It consists of a geotextile attached to supporting
posts tbat are trenched into tbe ground. The fence retains sediment
primarily by retarding flow and promoting deposition on the uphill side
of tbe fence. Runoff is also filtered as it passes through tbe
geotextile.
Silt fences are intended to intercept and detain sman amounts of
sediment from disturbed areas. They can also prevent sheet erosion
by decreasing the velocity of runoff In some instances, straw or hay
bales could be used, however their failure rate is high.
The use of silt fences as a sediment barrier is not recommended in
areas of concentrated flow, such as ditches. In those cases, soil
berms, silt dikes, straw wattles and excelsior logs, or rock check
dams should be used.
Advantages
Easy installation
Cost-effective
. Materials readily available
Widely accepted practice
Effectiveness is superior to straw bales
Limitations
Not effective for concentrated flows less tban 1.0 cfs
Proper instanation is critical for effective performance
. Frequent inspection and maintenance required
Metropolitan Council I Barr Engineering Co.
Purpose
Water Quantity
Flow attenuation 0
Runoffvolume reduction 0
Water Quality
Pollution prevention
Soil erosion .
Sediment control .
Nutrient loading IJ
Ponution removal
Total suspended sediment (TSS) 0
Total phosphorus (P) 0
Nitrogen (N) 0
Heavy metals 0
Floatables 0
Oil aod grease 0
Other
Fecal coliform 0
Biochemical oxygen demaod 0
(BOD)
II Primary design benefit
IJ Secondary design benefit
o Little or no design benefit
3-105
.
Sediment~CtQntrol
-Sill: f1"ences
1~M,uirements
General Planning and Siting
In operation, the fence generally becomes clogged with fine particles, which in turn reduces the flow rate. This
causes a pond to develop more quickly behind the fence. The designer should anticipate ponding and provide
sufficient storage areas and overflow outlets to prevent flows from overtopping the fence. Since silt fences are not
designed to withstand high standing water, locate them so that only shallow pools can form. Tie the ends of a silt
fence into the landscape to prevent flow around the end of the fence before the pool reaches design level. Often a
crescent shape will perform better than the traditional straight line. Provide stabilized outlets to protect the fence
system and release storm flows that exceed the design storm.
Deposition occurs as the storage pool forms behind the fence. The designer can direct flows to specified deposi-
tion areas through appropriate positioning of the fence or by providing an excavated area behind the fence. Plan
deposition areas at accessible points to facilitate routine cleanout and maintenance. Show deposition areas in the
erosion and sedimentation control plan. A silt fence acts as a diversion if placed slightly off the contour. This may
be used by the designer to control shallow, uniform flows from small, disturbed areas and to deliver sediment-laden
water to deposition areas.
Silt fences serve no function along ridges or near drainage divides where there is little movement of water. Confin-
ing or diverting runoff unnecessarily with a silt fence may create erosion and sedimentation problems that would
not otherwise occur, as well as add costs.
. Install silt fences on the contour (as opposed to up and down a hill) and construct so that flow cannot bypass
the ends.
Ensure that the drainage area is no greater than 1/4 acre per 100 feet of fence.
. Make the fence stable for the IO-year peak storm runoff.
By design, ensure that the depth of impounded water does not exceed 2 feet at any point along the fence.
Types
The following three types of silt fences are used for different circumstances. For details on each type of fence,
see Table 1.
. Heavy Duty. Use at locations where extra strength is required, such as near water bodies; on areas with
unstable wetland soils, steep slopes, highly erodible soils or high runoff; and on areas that are inaccessible to
equipment.
Preassembled. For light-duty applications, to protect temporary construction or to supplement the other types
of silt fence. This type is installed with plow-type equipment with preattached stakes spread at 6- to 8-foot
intervals.
Machine-Sliced Installation: Appropriate for general use during site grading and to protect critical areas.
Preferred for most sites due to the effective installation method.
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Minnesota Urban Small Sites 8M? Manual
" .. ..
Sediment-.CtQntrol
-Sill t'ences
Description
Geotextile
T e
Width
Grab Tensile ASTM
C4632 (machine
direction)
Apparent Opening Size
ASTM 04751
lNStability ASTM
04355 500 hours
Flow Rate ASTM
04491 aVmin/s . ft.
Top Fastening
Co onent
Net Backin
Material
Steel Wire Gau e
Max. Mesh
Rope for Ditch
Check
T e
Diameter
Posts
Material
Mininmm Size
MinimumLen th
Min. Embedment
Maximum S acin
Post Fastener
Minmum Fasteners per
Table 1: Silt Fence Specifications
Source: MnDOT, 2000
Heavy Du
Composite of~sh
backing, posts, geotexl:ile
and fasteners, assembled
Machine Sliced
Preassemb
Ready-to-mst
geotextile atta
driveable os
Machine installed geotextile
fastened to posts on site
Woven Woven m:mofilam:nt * Woven
48 inches 36 inches 36 inches
100 lb. minimum 130 lb. minimum 100 Ib, minimu
#20-70 sieve #30AO sieve #20-70 sieve
70 percent minimum 70 percent minimum 70 percent mm
Woven wire PI' h
asUc mes
mesh
14 minimum
6 inches 2 inches
~ " {1,1
~
,,;' ~ ~",i ~}
Pol eth lene
S/8-inch minimum
Steel T- ost
l.26lbsJin./ft,
5 feet
24 inches
8 feet
V-sha ed cll s (for both
3 (for both woven wire
Steel T- ost with welded late
1.26Ibs./in./ft.
5 feet
24 inches
6 feet; 4 feet for ditch checks
Plastic zi ties, 50 lb. tensile
Wood
2 x2 inch
5 feet
18 inches
6 feet
Gun sta les,o
Metropolitan Council I Barr Engineering Co.
3-107
., "I ,.
Sedimen'LCtQntrol
-Sill: t'ences
Wire mesh reinforcement (heavy-duty)
Silt fence fabric
~
Direction of
runoff flow
-
Fabric anchorage
.~- trench backfill with
tamped natural soil
., ......
.... .... II I" ..".......::
:.:( S"minimum ;.....
.:. . ':.. .... "
:: 1ti"~I~I~~~
Metal or wood
post or stake
......
".
.. ...... /Ou,,'" :',",':
. ". ....
Natura! soil '.
. -..,:.:-
" ,
"
NOTE: Depending on configuration, attach fabric to wire mesh
wrth hog rings, steel posts wrth tie wires or wood posts with staples
Figure 1: Typical Installation for Silt Fence
Source: MPCA, 2000
Reauir~ments
I)~SI!l,qcomnu.eBJ -
Basic Components
. Geotextile should be uniform in texture and appearance and have no defects, flaws or tears that would affect
its physical properties. It should contain sufficient ultraviolet (UY) ray inhibitor and stabilizers to provide a
minimum two-year service life outdoors. (See Table I).
. Wire mesh backing is required with heavy duty silt fence. Use three vertically placed wire fasteners ("hog
rings") to fasten the geotextile woven wire fence material at a minimum spacing of2 feet (see Table I).
. Steel posts are used for heavy duty silt fence (maximum 8 feet apart) and machine-sliced installation (maxi-
mum 6 feet apart) Steel posts should be 1.25 Ib.llinear ft with a minimum length of 5 feet They should have
projections to facilitate fastening the fabric. Standard metal T posts with a welded plate for both installations.
Standard applications may use wooden posts, I.S-inch hardwood with a minimum length of 4 feet They
should have a sharpened end and should be set in the ground at least 1.5 feet deep. Each post should be
spaced 4 to 8 feet apart, depending on the lype. and securely fastened to the geotextile and net backing by ties
or staples suitable for such purpose. (See Table I)
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Minnesota Urban Small Sites BMP Manual
"" . j I.
Sedi ment_CtQntrol
-Sill f1'ences
Construction
General Notes and Cautions
lnstallation of each type of silt fence should meet the requirements ofMnDOT Specifications 3886.
Silt fence that is inadequatelY' embedded in the ground will blowout, releasing water and sediment under the
fence. Failure to properly install, inspect and maintain are the primary causes of this failure.
. Another common failure is when silt fences are overtopped in concentrated flow areas. The silt fence is not
meant to be placed in concentrated flow areas-the slope length calculations in this document do not apply to
concentrated flows.
Silt fences are not terraces; they cannot be put in sequence to extend the slope lengtb allowable. Otber
methods must be used if the allowable distance is exceeded.
Improperly designed and installed silt fences are often eroded around the ends. Tbe fence must be tied into the
slope so that the base of the fence is above the design storage depth.
Construct the silt fence from a continuous roll of geotextile if possible. Cut to the length of the barrier to avoid
joints. When joints are necessary, securely fasten tbe geotextile fabric. It is preferred that the material be
overlapped to the next post or the adjoining fabrics wrapped together around posts.
. Never attach silt fence to trees.
Heavy Duty Silt Fence
Posts should be spaced maximum of 8 feet apart
The geotextile should be attacbed to the upstream side of the post and any backing. The bottom edge of the
geotextile sbould be buried at least 6 inches deep in a vertical slot or trench, with tbe soil pressed firmly against
the embedded geotextile.
When wire mesh is used, wire fasteners (hog rings) shall fasten the geotextile of the top of the mesh along tbe
upper edge at a maximum spacing of I foot. A minimum of3 metal U-shaped clips or wire shall fasten the
wire mesh and two layers of geotextile to the metal posts.
When plastic mesh is used, the mesh backing should be joined to the gcotextile at the top with two rows of
stitching. Geotextile should protrude below the bottom edge ofthe plastic mesh to allow embedment. A mini-
mum of 3 metal U-shaped clips or wire shall fasten the plastic mesh and geotextiles to the metal posts.
Machine-Sliced Silt Fence
. Posts should be set a maximum of 6 feet apart.
A geotextile fabric should be inserted in a slit in the soil (6 to 12 inches deep). The slit should be created such
that a horizontal chisel point, at the base of a soil-slicing blade, slightly disrupts soil upward as the blade slices
through the soil. This upward disruption minimizes horizontal compaction and creates an optimal soil condition
for mechanical compaction against the geotextile. The geotextile should be mechaniCally inserted directly
behind the soil-slicing blade in a simultaneous operation, achieving consistent placement and depth. No turning
over (plowing) of soil is allowed for the slicing method.
Metropolitan Council I Barr Engineering Co.
3-109
L__~____ _
'" ,'.' ..
Sediment~CtQntrol
-SiTt t'ences
!\'sq.Vc\fSW~~
)
The contractor should compact the soil immediately next to the silt fence fabric by making at least two passes
on each side with the wheels of a tractor, skid steer or roller.
. Each post should be tied in three places with 50-pound plastic zip ties. Position the post with the projections, or
nipples, facing away from the silt fence fabric. Place all three ties within the top 8 inches of fabric, puncturing
holes vertically a minimum of I inch apart. Position each tie diagonally through the fabric so that it rests on top
of a post nipple and tighten.
Ditch checks should be held in the slit by a S/8-inch polyethylene rope.
Preassembled Silt Fence
Posts should be spaced a maximum of 6 feet apart.
. The bottom edge of the geotextile is to be buried a minimum of 6 inches in a vertical trench with the soil
pressed finnly against the embedded geotextile.
A polyester or nylon cord (minimum diameter 1/8 inch) should be sewn into a seam running continuously along
the top of the geotextile. Each post should be securely fastened to the geotextile by a minimum of five one-
inch-long gun staples suitable for this purpose. Staples should be diagonal to the threads of the geotextile
fabric.
Inspection
Corrective action is required when quality falls below specified standards, specifically when:
Improper geotextile is used.
. Geotextile is insufficiently embedded.
No wire is used on heavy-duty type fence.
No geotextile overlap exists on heavy-duty fence.
Soil is not compacted on machine-sliced fence.
. Soil is turned over andlor loosened due to inadequate equipment for machine-sliced fence.
. Components (geotextile, posts, wire, etc.) are inadequately fastened.
. Posts are incorrectly spaced.
Maintenance
Inspect silt fences at least once a week and after each rainfall, or as required by the NPDES permit. Make
any required repairs immediately. Repair scoured areas on the back side of fence at this time to prevent future
problems.
Should the fabric of a silt fence collapse, tear, decompose or otherwise become ineffective, replace it within 24
hours of discovery.
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Minnesota Urban Small Sites BMP Manual
)01, , " l.,
Sediment- tOntrol
-Sl ~'ences
. Remove silt deposits once they reach 30 percent the height of the fence to provide adequate storage volume
for the next rain and to reduce pressure on the fence. Take care to avoid undermining the fence during
clean out.
It may be easier and more effective to remove and replace the silt fence when removing silt deposits.
Silt fences are to be removed upon stabilization of the contributing drainage area. Accumulated sediment may
be spread to form a surface for turf or other vegetation establishment, or disposed of elsewhere. The area
should be reshaped to permit natural drainage.
Sources
\. Barr Engineering Company. 1993. Handbook for the Riley-Purgatory-Bluff Creek Watershed District.
Minneapolis.
2. Minnesota Department of Transportation. 2000. Standard Specificatians for Construction. St. Paul.
3. Minnesota Pollution Control Agency. 2000. Protecting Water Quality in Urban Areas: Best Management
Practices for Dealing with Storm Water Runoff from Urban, Suburban and Developing Areas of Minne-
sota. St. Paul.
4. Ramsey Soil and Water Conservation District. 1989. Ramsey County Erosion and Sediment Control Hand-
book Roseville.
5. U.S. Department of Transportation. 1995. Best Management Practices for Erosion and Sediment Control.
Eastern Federal Lands Highway Division, Washington, D.C.
Metropolitan Council I Barr Engineering Co.
3-111
I
, ~ ' "
Sediment Contrtol
InlefPfotec Ion
{8M:l\UJ:':ilUl'l(/iJ\
SA!t[iaAGSm
OI'!:RlAP GNTO CURB
1
rCUR5INiIl
BAC,Of
CuRfi
SPIUI'IAY_
CURB INLET SAND BAG BARRIER
IHi:lINLElPRDfECJIONiSUSWSmIIiEJM(RO_~Di:lPAItD
Ji?f:aORCSfR)o91
Description
Storm drain inlet protection methods prevent sediment from entering
storm drainage systems prior to permanent stabilization ofthe dis-
turbed area, This can include a sediment filter or an excavated
impounding area around a storm drain drop inlet or curb inlet or a
geotextile barrier supported around or across a storm drain inlet
These methods reduce the rate at which sediment -laden water may
enter an inlet thereby causing ponding and settling of sediment This
will keep sediment from being transported to lakes or streams and
can also prevent clogging of the storm sewer caused by heavy
sediment loads,
Storm drain inlet protection is only as effective as the filter or barrier
used around the inlet Effectiveness decreases rapidly if the inlet
protection is not properly maintained,
Storm drain inlet protection provides relatively good removal of
coarse and medium-size sediment from runoff, However, most fine
silt and clay particles will pass though gravel filters on these struc-
tures,
Advantages
Storm drain inlet protection will reduce the amount of sediment
leaving a construction site.
Inlet protection is inexpensive and easy to construct
Limitations
Properly maintaining inlet protection is difficult and often inlets
become clogged causing erosion elsewhere.
Inlet protection devices are generally not very effective at
filtering fine-grained sediment or large loads of sediment
Metropolitan Council! Barr Engineering Co.
1-
Purpose
Water Quantity
Flow attenuation 0
Runoffvolume reduction 0
Water Quality
Pollution prevention
Soil erosion .
Sediment control .
Nutrient loading IJ
Pollutant removal
Total suspended sediment (TSS) .
Total phosphorus (P) (]
Nitrogen (N) (]
Heavy metals IJ
Floatables 0
Oil and grease 0
Other
Fecal coliform 0
Biochemical oxygen demand IJ
(BOD)
. Primary design benefit
IJ Secondary design benefit
o Little or no design benefit
3-113
., '." .,
Sedime~n'et
ntrol
rotectlon
Ponding of stormwater around inlets in roadways under construction can cause access problems and create
construction difficulties (saturated subgrade soils).
Blocking an inlet has caused streets to flood and sediment to build up, creating a safety hazard.
&\~5tuirements
This specification covers inlet protection for controlling sedimentation into and through storm sewer inlets.
Inlet protection will be classified by type according to use by MnDOT standards (see details that follow). Type
will be as indicated herein:
. Type A: Inlet protection to be utilized around field inlets until permanent stabilization methods have been
established. Inlet protection Type A may also be utilized on pavement inlets prior to installation of curb and
gutter or pavement.
. Type B: Inlet protection will be utilized on street inlets without curb heads.
. Type C: Inlet protection will be utilized on street inlets with curb heads.
. Type D: Inlet protection to be utilized at culvert inlets until permanent stabilization methods have been estab-
lished.
. Sediment Trap: Inlet protection for median drains that re not at the lowest point (see Temporary Sedimentation
BasinsfTraps BMP).
Inlet protection should only be used in locations where sediment can be removed and temporary ponding will not
create a safety hazard or cause property damage. Various designs have been adapted for different conditions.
These individual types are shown and described in the following figures.
Specificaitons
Sandbags
When utilizing sand bags as part of inlet protection, use the following MnDOT specifications:
. Sandbags shall consist of a woven polypropylene fabric sewn together with double stitching.
. Overall size of the sandbag shall be at least 350 x 650 mm (14 x 26 inches).
The poiypropylene fabric shall meet or exceed the following:
. Grab tensile strength ASTM D 4632 420 N, minimum
. UV stability ASTM D 435570 percent Minimum.
Geotextile
The geotextile shall be MnDOT Type I (permeable fabrics) for use in wrapping subsurface drain pipe or for other
specified drainage applications.
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Minnesota Urban Small Sites 8MP Manual
r. I, ~.
Sed i me'r'n'e
ntrol
rotectton
Geotextile shall be a woven, nonwoven, or knit fabric of polymeric filaments or yams such as polypropylene,
polyethylene, polyester, or polyamide formed into a stable network such that the filaments!yams retain their
relative position to each other.
Tbe geotextile shall be inert to commonly encountered chemicals and shall be free of any chemical treatment
or coating that might significantly reduce porosity or permeability.
. Geotextile shall be uniform in texture, thickness and appearance, and be free of defects, flaws or tears that
would significantly alter its strength or filtering properties.
. All authorized repairs shall be completed to the satisfaction of the Engineer.
The geotextile shall meet or exceed the following:
. Grab Tensile Strength ASTM D 4632 100 pounds
Seam Breaking Strength ASTM d 4632 90 pounds
Apparent Opening Size (AOS) 40-120 (U.S. Std. sieve size)
Mulch
Mulch shall be MNDOT Type 9 for use as aggregate filters.
. Aggregate mulch will be 3/8- to 2-inch, with 5 percent by mass allowable passing the 3/8-inch sieve. Crushing
is allowable, but not required.
Other
. All other materials shall be as specified on the following details.
Sequencing
. Inlet protection should be placed immediately after the storm sewer inlets are installed.
. Inlet protection may need to be removed during certain phases of construction. As soon as practical, inlet
protection should be replaced.
. The result that blocking storm drain inlets will have on the site's drainage must be considered. Long sloping
streets or ditches designed with several inlets along their length may have a significant amount of surface flow
accumulate if inlet protection is used.
. In low areas, a pond will form around inlets. Ponding is necessary for removing sediment from runoff and
should be encouraged in conjunction with inlet protection.
. Erosion-control practices should be used upstream to limit sediment movement from disturbed areas to the
inlets
The inlet protection should be left in place until the drainage area is stabilized with established vegetation or
pavement.
Metropolitan Council I Barr Engineering Co.
3-115
,t. I,) I , ..
Sediment Cot ntrtol
InlefPfotec Ion
WOOD FRAME ~
2" X4"
WOOD FRAME
~
<0
'-
o
..-,
'0
Type A
Source: MnDOT. 2000
C'
..
WRAP WOOD FRAME
WITH GEOT(XTIlE
ANDS1Al'lETO
fRAML GMHER
EXCESS A1
CORNERS,
~
C'
.,
'.
BuRY GE01EXTILE AT
A DEP1H OF 6" X 6"
Type A
Source: MnDOT,
/~~,-
ANTIVORTEX RI
5/3" MIN. [
TACK WELD Te
STANDPIPE AN
PARALLEL TO
SILT FENCr BOX TO PROTECT DROP iNLETS
USE WHERE lNLEl DRAINS Ar~ AREA WITH SLOPES AT 1:3 OJ" LESS
TYPE A SPEC. 3891
I" HOLES
SPACED
8"-10' ['"''''''
ON CENTER -
I 0 0 0 _ 0 _ 0 0
//^' r"---'--"'" Tl
GEOTEXTILE Q-J L ~~- -- ~ --"" ~ ~
I J I
PERFORATED 710
METAL STANDPIPE
WRAPPED WITH / \
GEOTEXTILE G~ I
I
.. I
I
I
I
1-
l' O' UNLESS
ADJUSTMENT
IS REQUIRED
BECAUSE OF
POTENTIAL FOR
FLOODING
l' 0" MIN
EMBEDMENT
ELEVATION
TEMPORARY STANDPIPL
TO PROTECT DROP INlET
TYPE A SPEC. ]891
DESIGN GUIDELINES
STORM FREOUENCY 1D YEAR - 24 HOUR
3-116 Minnesota Urban Small Sites BMP Manuai
., /",1 '...
Sediment Contrtol
InlefPfotec Ion
RUNOFF
~-
12
...;
..;
Q
..;
flUERED WATER
.:
Type 8 or C
Source: MnDOT, 2000
I>J!-
AGGREGATE FILTER AT CURB INLET
TYPE e. OR C SPEC 3891
ANTIVDR1ExROD.
5/5" MlN DlA..
TACKI'IElDTO
ST/lJ1[)P)PE AND sn
PARALLEL "10 flOW
,
~/
PLAN VIEW
ROADEMBANKlAENT
~!?ERFORA1ED \-
MWLS1ANDPlPE /
I"' HOLE5 SPACED WRAPPEDwllH
~.. . lQ" Q~I wm:R. GEOTEx11lE (j) ~/ ~NlET EtJO
r~. ----1f;:> I uf P[j,N
'\ ' . '- I -~-. CULVERT
cur OPENING IN I r(r- ----.L , I !, /
- ~~~~~[~~t'-~:: :; ~/~/: I ~Jd' :114: f[[' ~~~.
/1 AS CULvERT ' I ./ I /" I I
, GEOJ"]" ; I : ~ /0 : (j) ~: ( ~) ) ,( : :
//^~ '//Ar' J I 2' 0" , I COUPUI< IlANe ' ~_JM Il-- I I
[lD f-~s[[,mp"l[J121 ~
[ EVATION Of CMF INS1AlLATlON ElEVAlION Of RCF
TEMPORARY STANDPIPE
fOil SEOIIoIOH CQI~TROl ON CUlYER1INLEI
lYPE [} )PEC }B~l
1Nu:T ENO GfPl
PERfORATED METAl
STANDPIPE SEE eMP
INSfAlLATIONFOR DETAllS
,,01)1, OfS1ANDPIPE [QUAL TODIA OfPLANCULVERr
"lENG1H OF PERFORATED STANDPIPE ( I t 12")
Type 0
Source: MnDOT, 2000
DESIGN GUIDEUI,ES
CUlIi[RTSlZE
srORMfREQU[NCY
\2"-36"
\QYR.-2411R
Metropolitan Council I Barr Engineering Co.
3-117
1_ ___~ __ _~ _~ _~ ~
.. ,(- \.. If.
Sediment Cto ntrtol
InlerProtec Ion
MINIMUM 2S-MM (Hi',)
DIAMETER ROCK BARRIER
PlACED APOUND AND TO TilE
TOP OF CONCRETE BLOCKS
/
PlACE ROCK BARRIER BAGS
THAT NO GAPS ARE EVIDENT
CONCRETE BLOCKS
PUltfO AROUND lHE
AREA DRAIN
A
WIRt SCREEN PU.CED
AROUND CONCRETE
8LOC~S
\
\\
AREA DRAIN Willi A
GRATE
/
25-MM (Hit) ROCK CONTAINED In PERViOU~
BURLAP BAGS OR IN SYNTHEnC NO BAGS (}
MESH) APPROXIMATELY 6QO-MM (24-IN,j LON
300-MM (12-IN) WIDE AND 150-MM (6-INi
PLAN VIEW
PLAN VIEW
CONCRETE BLOCkS
STACKED 1 OR 2
LAYERS HIGH
\
WIRE SCREEN TO
PREVENTTHC
MOVEMENl OF ROCK
IF ~ OOUBLE lllYER Of
BARRIER 8A.GS. ~.RE USI
TOP BAGS MUST BE Pc
THAT NO GAPS ARE EVI
THE LOWER lAYER or I
RUNOfF
ROCK BARRIER BAGS CAN BE
A SINGLE OR DOUBLE lAyER
'"
.~lmIIIINJlf
SEEPAGE
SECTION A-A
SIDE ViEW
COI~CRE1E BLOCh BARRIER
ROCI< BAG BARRIEf
NOTE ROCI; BARRIERS CAN BE USED ON PAVEMENT OR BARE GROUND
Type A, B or C
Source: MnDOT, 2000
3-118
Minnesota Urban Small Sites BMP Manual
l _
.
...~ .y"j', ~
Sed i me'fln'e
ntrol
rotectlon
r ~ACI, Uf olUlWALK
SAND BAGS TO
OVERLAP ONTO CURB
z
~. mljm~o/ ,
~/ Co /-- 1/11
~>:, /~ /', ,,'f
\ /l-I -r 0j;(
'(~f~/'
SPILLWAY_ ~~l--~
,- CURB INLET
- BACk OF
CURB
Type B orC
Source: MNDOT 2000
CURB INLET SM0D BAG BARRIER
THIS INLET P~OTECTlON IS USED BEFORe THE ROAD IS PAVED
TYPE B OR C SPEC. 3891
PLACE TWO OR MORE SETS OF SAND BACS IN A MANNER THAT RESULTS
IN MAXIMUM SUPPORT. THE FLOW-LINE BAC MUST BE lOWER THAN THE
TOP OF THE CURB.
.r
SIDEW,~LI( . ~
-? ~dff;f;%i:f/~~~ / )'- 7
~/)-j ~,
SEDiMENT-LADEN FLOWS
\
ovERFLOW PATHS
FLOOD FLOW:
NOTE Fill SAND BAGS ABOUT 1/3 FUll BEFORE PL\CINC IN THE CUTlER
CURB AND GUTTER SEDIMENT CONTAINMENT SYSTEM
Type C
Source: HydroDynamics, Inc.
Metropolitan Council I Barr Engineering Co.
3-119
., .
Sediment Cto ntrtol
In1efPfotec Ion
g.WAtlJIAments
Performance of all types of inlet protection depends on proper installation and proper use of materials. Materials
used should be checked for conformance with the specifications. Inlet protection should be used around all
susceptible inlets on site.
Maintenance
After every rainfall that produces runoff, storm sewer inlet protection must be inspected.
Sediment should be removed as needed. Excavated sediment should be placed where it will not create an
erosion problem. Ponding water should slowly draw down following a rainfall. Geotextites, rock, and perfo-
rated pipes used for inlet protection can easily become plugged with sediment and prevent draw down.
Geotextiles and rock should be cleaned or better yet, replaced. Pip perforations should be cleaned.
Inlet protection should be removed as soon as the contributing drainage area is stabilized.
Periodic inspection and maintenance of inlet protection systems is critical Maintenance include removing
sediment and replacing stones.
Sources
I. Center for Watershed Protection. 2001. "Inlet Protection" fact sheet in Stormwater Manager s Resource
Center. wwwstormwatercenternet. Ellicott City, MD.
2. Fifeld, J. S. 1999. When Best Management Practices Become Worst Management Practices. Sept. CE
News. Alpharetta, GA
3. Mecklenburg, D. 1996. Rainwater and Land Development. Division of Soil and Water Conservation, Ohio
Department of Natural Resources. Columbus.
4. Minnesota Department of Transportation. 2000. Standard Specificaitons for Consiruction. St. Paul.
5. Minnesota Pollution Control Agency. 2000. Proiecting Water Qualiiy in Urban Areas: Best management
Practices for Dealing with Storm Water Runoff from Urban, Suburban and Developing Areas of Minne-
sota. St. Paul.
6. United States Department of Agriculture and Mississippi State University. 1994. Planning and Design
Manual for the Control of Erosion, Sediment and Stormwater. Watershed Sciences Institute, MSU.
Columbus, MS.
3-120
Minnesota Urban Small Sites BMP Manual
L~__
~ Bonestroo
_ _ Rosene
............ ... Anderlik &
1\/1 Associates
Engineers <<Architects
June 14,2002
Kim Moore Sykes
City of Centerville
1880 Main Street
Centerville,.MN 55038-9794
Bonestroo, Rosene" Anderlik and Associates. Inc. is an Affirmative Action/Equal Opportunity Employer
and Employee OWned
Principals: Otto G. Bonestroo, RE. . Marvin L Sarva/a, P.E . Glenn R. Cook, P.E . Robert G. Schunicht. P.E. .
Jerry A, Bourdon, RE.
Senior Consultants: Robert W. Rosene, P.E. . Joseph C. Anderlik. P.E. . Richard E. Turner. P.E. . Susan M. Eberlin. C.P.A.
Associate Principals: KeIth A. Gordon, P.E. . Robert R. Pfefferle. P.E. . Richard W. Foster, P.E. . David O. lositota, P.E. .
Mark A. Hanson, P.E. . Mfcbaef T. Rautmann, RE. . Ted K. Field. P.E. . Kenneth P. Anderson, RE. . Mark R. Rolfs. P.E. .
David A. Bonestroa;M.B.A.. Sidney P. Williamson, P.E" loS.. Agnes M. Ring, M.B.A.. ,A,lIan Rick Schmidt, RE..
Thomas w: Peterson, RE. . James R. Maland, RE. . Miles B. Jensen, RE. . lo PhiIHp Gravel W. RE. . Daniel J. Edgerton. r.E. .
tsmael Martinez, P.E.. Thomas A. SyfkO. RE. ~ Sheldon J. Johnson. Dale,A,. Grove, RE. ~ Thomas A. Roushar, RE. .
Robert J. Devery, p.E.
Offlj;es: St. Paul. St. Cloud, Rochester and WfUmar, MN . Milwaukee, WI . Chicago, II
\XIebsite: www.bonestroo.com
Re: Park Dedication Fee
The Shores Development Contract
Our File No. 616-01-122
Dear Kim:
At the June 12, 2002 Council Meeting, the Developers Agreement for The Shores was reviewed
and approved. A stipulation to that approvalwas agreeing on a park dedication fee. Since a trail
will not be constructed, I have calculated the cash equivalent that can be included in the
document.
The 10-foot wide bituminous trail would have extended along CSAH 14 and the north side of
Lot 1, for a tota11ength of approximately 650 feet. The estimated cost for excavations, aggregate
base and bituminous pavement is $11,000. It is recommended this amount be added to the park
dedication fee.
Yours very truly,
BONESTROO ROSENE ANDERLIK & ASSOCIATES, INC.
r /wwr1fL) wtL ~
Thomas W. Peterson
City Engineer
2335 West Highway 36 . St. Paul. MN 55113. 651-636-4600 . Fax: 651-636-1311
L _. _
..
DEVELOPMENT CONTRACT
THE SHORES
CENTERVILLE,MINNESOTA
TIllS AGREEMENT, made and entered into this day of ,20-, by
and between the City of Centerville, a muniCipal corporation organized under the laws of the
State of Minnesota (the "City''), and , a Minnesota
(the "Developer'').
RECITALS:
WHEREAS, the Developer has received approval from the City Council for a preliminary plat of
land within the corporate limits of the City, which plat is known as The Shores, hereinafter called
"Subdivision"; and
WHEREAS, the Developer has applied to the City to be allowed to, at the Developer's expense,
construct all surfuce streets, curb and gutter, required landscaping, storm sewer, storm water
ponds, drainage facilities, water main and sanitary sewer facilities, hereinafter referred to as
"Street and Utility Improvements"; and
WHEREAS, the Developer is to be responsible for the installation and financing of certain
private improvements withio the plat, hereinafter referred to as "Private Improvements".
NOW, THEREFORE, in consideration ofthe mutual promises of the parties made herein, it is
agreed by and between the parties as follows:
A. REPRESENTATIONS OF DEVELOPER. As inducement to the City's approval and
authorization to proceed with construction and entering into this Agreement, the
Developer represents and warrants to the City:
1. That the Developer is the fee owner of the property and has authority to enter into
this Agreement.
2. That the subdivision complies with all City, County, State and Federal laws and
regulations, including but not limited to City subdivision ordinances and zoning
ordinances.
3. The subdivision complies with all wetland protection legislation.
B. PRIVATE IMPROVEMENTS. The Developer will construct and install at Developer's
expense the general improvement construction according to ordinance #8, Section 38.01
and other improvements specific to the development herein set forth:
1. Cost of Private Improvements, description:
j.
...
a.
Street name signs (installed by the City)
approximately I @ $100 each
$100
b.
Traffic signs, stop signs, etc.
(installed by the City) approximately 1 @ $100
$100
c.
Utility markers
approximately 8 @ $50 each
$400
d.
Street sweeping
2 @ $200 each
$400
e.
Silt fence and lot access gravel
10 @ $600 each
$6,000
f.
Flushing of storm sewers, once per year until
all lots are built upon
$400
g.
Street lights
approximately 2 @ $1,000
$2,000
h.
Shade trees (balled and burlapped) 24 total
2 per lot or 4 per comer lot at $150 each
$3,600
$7,020
i.
Sop, 234 square yards per lot @ $3 sly
Snowplow service of streets
1 @ $500 I plowing
$500
k.
City administration for review and compliance of
above - 20 hours @ $50 I hour
$1,000
$21,520
$32,280
Total Estimated Cost
Developer Retainage (150%)
All of the above items under Section B with the exception of the trees and sod on
unbuilt lots shall be completed and/or provided to the City by December 31, 2002.
2. Also included as items associated with the Private Improvements, the Developer
shall undertake or arrange to accomplish the following:
a. Site Development Issues
2
~
i. Coordinate with the utility companies to provide for gas main,
telephone lines, cable television lines, and power lines to service
the properties developed on the final plat according to the City's
joint trench policy.
n. Provide seeding and vegetation maintenance and erosion control
over denuded or graded areas and mitigation area, at the City's
direction
Ill. Establish lot comer monumentation within 60 days of grading
completion or within 180 days after filing the final plat, whichever
is sooner.
iv. Provide such street maintenance and control of builder's actions to
maintain roadways clear of mud, soil, and debris to provide safe
driving surfaces. The Developer shall provide street sweeping
within 24 hours of the City's request for such services.
v. Provide for landscaping in accordance with the City ordinances
and other requirements.
The Developer shall accomplish or cause to be accomplished these actions
according to generally accepted trade standards. The Developer will cause
to be furnished to the City a schedule of proposed operations at least five
days prior to connnencement of the construction activities.
b. Site Grading, Street Construction lUld Building Permits. No certificate of
occupancy shall be issued without installation of bituminous base course
across the front lot line of that property. No certificate of occupancy shall
be issued for any lot without the :finished grading in accordance with the
approved grading plan. Furthermore, ouly four (4) building permits will
be issued prior to installation of the bituminous base course, which permits
shall be at the discretion of the City, to allow for emergency vehicle
access.
c. Erosion Control. The Developer shall control erosion insuring:
1. The Developer shall submit an erosion control plan, detailing all
erosion control measures to be implemented during construction.
Said plan shall be approved by the City prior to the
commencement of site grading or construction.
ii. Erosion and siltation control measures shall be coordinated with
the different stages of development. Appropriate control measures
as required by the City shall be installed prior to development
when necessary to control erosion.
3
L __ _ _ _ _ _
:.
iii. Land shall be developed in increments of workable size, as
determined by the City, such that adequate erosion and siltation
controls as directed by the engineer can be provided as
construction progresses. The smallest practical area of land, as
determined by the City, shall be exposed at anyone period of time.
IV. Where the topsoil is removed, sufficient arable soils shall be set
aside for respreading over the developed area. The topsoil shall be
restored to a depth of at least four (4) inches and shall be of a
quality at least equal to the soil quality prior to development. The
Developer shall also insta1l four (4) inches of topsoil on all
boulevards and seed or sod as approved by the City. The
Developer shall make all necessary adjustments to water service
curb stops to bring them flush with the topsoil (before occupancy).
All disturbed areas shall be seeded.
d. Inspection. All ofthe work shall be Wlder and subject to the inspection
and approval of the City, City Engineer, and where appropriate, any other
governmental agency having jurisdiction.
e. Faithful Performance of Construction Contracts and Letter of Credit. The
Developer will fully and faithfully comply with all terms and conditions of
any and all contracts entered into by the Developer for the installation and
construction of all Private Improvements and hereby guarantees the
workmanship and materials for a period of two years following the City's
finaI acceptance of the Private Improvements. The Developer agrees to
guaranty for a period of one year the tree plantings required as part of the
Developer's Agreement. Each specific tree guaranty period shall begin
with the planting of each specific tree. Concurrently with the execution
hereof by the Developer, the Developer will furnish to, and at all times
thereafter maintain with the City, a cash deposit, certified check, or an
Irrevocable Letter of Credit, based on one hWldred :fifty percent (150%) of
the total estimated cost of the Private Improvements as indicated in
Paragraph B I. The Irrevocable Letter of Credit shall be for the exclusive
use and benefit ofthe City of Centerville and shall state thereon the same
is issued to guaranty and assure performance by the Developer of all the
terms and conditions of Paragraph B1 of this Development Contract. Such
Letter of Credit may be reduced upon completion and acceptance of the
Private Improvements by the City to an amoWlt deemed adequate by the
City Engineer to cover the two year warranty period described herein.
The City shall have the right during said warranty period to draw on the
Letter of Credit for any warranty work that is necessary. The Irrevocable
Letter of Credit shall be renewed or replaced by not later than twenty (20)
days prior to its expiration with a like letter.
4
I.
.
f.
Reduction of Escrow Guaranty. The Developer may request a reduction
of the Letter of Credit or cash deposit based on prepayment or the value of
the completed Private Improvements at the time of the requested
reduction. The amount of reduction will be determined by the City and
such recommendation will be submitted to the City Council for action.
g. Approval of Contractors. Any contractor selected by the Developer to
construct and install any Private Improvements must be determined in
writing by the City Engineer to be acceptable. The City reserves the right
to require satisfuctory proof of successful experience and adequate
financial status by any such contractor.
C. STREET AND UTILITY IMPROVEMENTS. In accordance with the policies and
ordinances of the City, the "Street and Utility Improvements" include those
improvements as described by the plans, specifications, and contract documents entitled
The Shores Utility and Street Improvements, as reviewed by the City Engineer and as
adopted and approved by the City Council.
Concurrently with the execution hereof by the Developer, the Developer shall provide to
the City a cash escrow in an amount indicated in writing to provide for the cost of
preparing the Development Contract, the cost of inspection, staking, and construction
administration by the City Engineer.
D. RECORDING AND RELEASE. The Developer agrees that the terms of this
Development Contract shall be a covenant on any and all property included in the
Subdivision. The Developer agrees that the City shall have the right to record a copy of
this Development Contract with the Anoka County RecorderlRegistrar to give notice to
future purchasers and owners.
E. REIMBURSEMENT OF COSTS. The Developer agrees to fully reimburse the City for
all costs incurred by the City including, but not limited to, engineering fees, legal fees,
inspection fees, interest costs, costs of acquisition of necessary easements, if any, and any
other costs incurred by the City relating to this Development Contract and the installation
and financing of the aforementioned improvements.
F. OCCUPATION OF PREMISES. The Developer further agrees that it will not cause to
be occupied any premises upon the plat or any property within the plat until the
completion of the gas, electric, telephone, cable television, water, and sewer
improvements required by this Development Contract have been installed, unless the City
has agreed in writing to waive this requirement as to a specific premises. Furthermore,
Developer shall be granted no certificates of occupancy for homes within the plat prior to
substantial completion of all Private and Street and Utility Improvements described in
this Contract, including the base course layer of pavement. Building Permits shall be
issued only within the constraints as set forth previously herein.
5
L_________ __n_
A
G.
OWNERSHIP OF IMPROVEMENTS. Upon completion of the work and construction
required by this Contract and acceptance by the City, the improvements lying within the
public easements shall become City property without further notice or action.
.
H. INDEMNIFICATION AND HOLD HARMLESS. The Developer shall hold the City and
its officers and employees harmless from claims made by itself and third parties for
damages sustained or costs incurred resulting from subdivision plat approval and
development. The Developer shall indemnifY the City and its officers and employees for
all costs, damages, or expenses which the City may payor incur in consequence of such
claims, including reasonable attorneys fees. Provided that nothing herein shall require
Developer to indemnifY the City, its officers or employees from any violation of law or
from the consequences of their own negligence.
I. PROillBITIONS AGAINST ASSIGNMENT OF AGREEMENT. Developer represents
and agrees that prior to the completion of the Developer improvements as certified by the
City:
1. Except by way of security for, and only for the purpose of obtaining financing
necessary to enable the Developer to perform its obligations with respect to the
construction of the improvements under this Agreement and any other purpose
authorized by this Agreement, the Developer (except as so authorized) will not
make or create, or suffer to be made or created, any total or partial sale,
assignment, conveyance, or transfer in any other mode or form, with respect to
this Agreement or any interest therein, or any contract or agreement to do any of
the same, without the prior written approval of the City.
2. In the absence of specific written agreement by the City to the contrary, no such
transfer or approval by the City shall be deemed to relieve Developer from any of
its obligations. In the event that the City approves a substitute Developer and the
property is transferred to said substitute, the City agrees to relieve the Developer
of liability from performance as described in this Contract. Said substitute shall
assume all responsibilities and rights of the Developer under this Contract.
J. MISCELLANEOUS PROVISIONS.
1. Reimbursement of Costs for Defense. The Developer agrees to reimburse the
City for all costs incurred by the City in defense of enforcement of this Contract,
or any portion thereof, including court costs and reasonable engineering and
attorney's fees.
2. Validity. If any portion, section, subsection, sentence, clause, paragraph, or
phrase in this Contract is for any reason held to be invalid by a court of competent
jurisdiction, such decision shall not affect or void any of the other provisions of
the Development Contract.
6
--------,
.
3.
Waiver. The action or inaction of the City shall not constitute a waiver or
amendment to the provisions of this Agreement. To be binding, amendments or
waivers shall be in writing, signed by the parties, and approved by written
resolution of the City Council The City's failure to promptly take legal action to
enforce this Agreement shall not be a waiver or release.
4. Binding Effect. The terms and provisions hereof shall be binding upon and inure
to the benefit of the heirs, representatives, successors, and assigns of the parties
hereto and shall be binding upon all future owners of all or any part of the
Subdivision and shall be deemed covenants running with the land.
5. Notice. Whenever in this Contract it shall be required or permitted that notice or
demand be given or served by either party to this Contract to or on the other party,
such notice or demand shall be delivered personally or mailed by United States
mail to the addresses set forth below by certified mail (return receipt requested).
Such notice or demand shall be deemed timely given when delivered personally
or when deposited in the mail in accordance with the above. The addresses of the
parties hereto are as set forth below until changed by notice given as per above:
Developer:
City:
City of Centerville
Attn: City Administrator
1880 Main Street
Centerville, MN 55038
6. Final Plat Approval. The City agrees to give final approval to the plat of the
Subdivision upon execution and delivery of this Contract and of all required
documentation, fees, and securities as set forth herein.
7. Incorporation by Reference. All approved plans, special provisions, proposals,
specifications, and contracts for the improvements furnished and let pursuant to
this Contract shall be and hereby are made a part of this Contract by reference as
fully as if set out herein in full.
8. Violation of Agreement. In the event that Developer violates any of the
covenants and agreements contained in this Development Contract and to be
performed by the Developer, the City, at its option, in addition to the rights and
remedies as set forth hereunder may refuse to issue building permits to any
property within the plat until such time as such default has been corrected to the
satisfaction of the City.
7
9.
Park Dedication. The parties mutually recognize and agree that park dedications
requirements as provided in the City Code shall be satisfied by cash payment of
$20,000 calculated at $2,000 per lot multiplied by 10 lots. In addition, the parties
agree that Developer shall make a contnbution of$ll,OOO to the City in lieu of
constructing a trail per existing trail standards.
.
10. Storm Water Fees. The storm water fee shall be paid by the Developer prior to
approval of the final plat. This fee is $4,613, based on a charge of $.01546 per
square foot of6.85 acres of platted area.
11. Liability Insurance Requirement. The Developer shall provide to the City, at the
Developer's expense, general public liability and property damage insurance
including vehicle coverage protecting the City and the Developer from all claims
for personal injury, including death, and all claims for construction of or damage
to property, arising out of or in connection with any operations under these
contract documents, whether such operations be by the Developer, its contractor,
or by any subcontractor, or anyone directly or indirectly employed by the
contractor or by a subcontractor under it. Insurance shall be written with a limit
of liability of not less than $600,000 for all damages arising out of bodily injury
including death, at any time resulting therefrom, sustained by anyone person in
anyone accident; and a limit of liability of not less than $1,000,000 for any such
damage sustained by two or more persons in anyone accident. IiIsurance shall be
written with a limit of liability of not less than $300,000 for all property damage
sustained by one person in anyone accident, and a limit of liability of not less
than $700,000 for any such damage sustained by two or more persons in any one
accident. The insurance policies shall accompany the contract for its execution by
the Developer and the City of Centerville. The above insurance policies shall
remain in full force and effect at all times during the process of constructing all
improvements set forth herein, and until six (6) months after city acceptance of
the Private Improvements and completion of the Street and Utility Improvements.
The City, City Engineer, and Developer's engineer shall be an additional named
insured in any such policy or policies.
IN WITNESS WHEREOF, City and Developer have signed this Development Agreement the
day and year first written above.
CITY:
DEVELOPER:
CITY OF CENTERVILLE
*
By:
By:
Mayor
*
Its: President
8
- -- --I
,
.
ATTEST:
By:
City Clerk
STATE OF MINNESOTA)
)ss
COUNTY OF )
The foregoing instrument was acknowledged before me this _ day of
20-, by the Mayor of the City of Centerville, a municipal
corporation under the Jaws of the State ofMlnnesota, on behalfofthe City.
Notary Public
STATE OF MINNESOTA)
) ss
COUNTY OF )
The foregoing instrument was acknowledged before me this _ day of
20-, by the City Clerk of the City of Centerville, a municipal
corporation under the laws of the State of Minnesota, on behalf of the City.
Notary Public
STATE OF MINNESOTA)
) ss
COUNTY OF )
The foregoing instrument was acknowledged before me this _ day of
20-, by . the of . a Minnesota
Notary Public
9
THIS INSTRUMENT WAS DRAFTED BY:
BARNA, GUZY AND STEFFEN, LID.
400 Northtown Financial Plaza
200 Coon Rapids Boulevard
Coon Rapids, MN 55433
(763) 780-8500 (JDH)
159327_1
,
.
10
....
TO:
Honorable Mayor and City Council Members
FROM:
Kim Stephan
SUBJECT: Web Site
DATE:
June 21, 2002
You will be discussing the web site at your meeting. Currently I am transferring
information from the City's current web site which is at (www.centervillemn.com).
updating information as necessary and drafting new sections for the Web for Cities
site at (www.centerville.govoffice.com).This site is currently live and can be
viewed at any time, but as it is still under construction the information has not been
released to the public. Please take a look at what has been entered to this point and
I would appreciate any comments or input as to information or format. I am
looking for ideas as to how you would like the section on City Council to look and
what information you would like included. We have the capability to take digital
photographs and would like council's comments on including your pictures, e-mail
addresses, home phone numbers, etc. in this section. As the web site progresses I
will add pictures of the community and events. Please keep in mind that this is a
work in progress and you certainly will find areas that are incomplete or not
formatted correctly at this time.
Thank you in advance for your input.
Kim Stephan
Teresa Bender
From:
Sent:
To:
Mike Peterson [petey@southmetromotorsports.com]
Wednesday, June 26, 2002 3:39 PM
tbender@centervillemn.com
To council members-centerville ron, I Aplogize that I will not be able
to attend meeting in person due to other work
responsibilities, However, regarding watercraft race in ceterville We
would like this matter considered at this meeting . If any questions
should need to be answered I will attend the following meeting in
july.I can also be reached at 952-882-1020 wk -
Once again I regret to not be there in person but look forword to
helping this event out in any way possible ,
Thank You
Clark Peterson
Great Plains Racing Rep.
petey@southmetromotorsports.com
(952) 882-1020
(952) 882-1175 fax
L
1
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1501 South 17th
Greal Plains Racing
Lincoln, Nebraska 68502
(402) 477-8231
June 11, 2002
JUN 1. 4 2002
City Council ofCenterville Minnesota
Fete Des Lacs
1880 Main Street
Centerville MN 55087
Dear Council,
Great Plains Racing would like to come to Centerville Minnesota on August 4, 2002,
along with the celebration of Fete Des Lacs Festival and hold Round 6 of are Personal
Watercraft Racing Series, sanctioned by International Jet Sport Boating Association,
would like to this event at Centerville Lake in front of Waterwerx.
We have one million dollars of general liability insurance, the processor of this insurance
in Rand Sports and Entertainment Insurance Inc., Ormond Beach Fl. We are able to add
four (4) additional insured to this policy.
We have held races in the City's of Des Moines and Spirit Lake Iowa, Omaha and
Lincoln Nebraska, Lake City Minnesota, and Yankton South Dakota These races are
like motocross on the water.
Permit has been file Anokq County Sheriff.
We understand that there has been personal watercraft races at Waterwerx in prior years,
in our events so far this year the participant have been 125, we estimate this event to be
real close to this number. Spectators have been around 500 that come and go thru out the
day.
I look forward to hear from you soon, if you have any further questions please call me at
402-435-3021, or email address rodialgrealPlainsracing,COIll
Sincerely, l~.
--.-'- '~&~ll-~~J ~~
Rod Hanquist '\()
Great Plains Racing
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LMC
LMCIT
Risk Management Information
~ o{Minow.o/4 em..
Cities promoting ~Cll
145 University AVem1e West, St. Paul, MN 55103-2044
Phone: (651) 281.1200 . (800) 925-1122
Fax, (651) 281-1298 . roD (651) 281-1290
www.1Illcit.lmnc.org
TECHNOLOGY AND THE INTERNET:
LIABILITY ISSUES FOR CITIES
Introduction
Cities may face new areas ofliability as a result of the increasing use of technology and the
Internet in the workplace. Legal precedents in these areas are still evolving. However, there are
several issues cities should consider. Cities can address these issues and reduce the risk of
liability by adopting a policy relating to employee use of technology and the Internet. If a policy
is adopted, it should be distributed to employees. Employees should sign and return a form
acknowledging receipt of the policy (sample in Appendix).
The following material highlights some of the liability issues that cities should consider and
contains suggestions for statements that cities may want to include in a policy for employee use
of technology and the Internet. The Appendix contains several sample forms and policies that
may contain provisions that could serve as models in drafting a policy for your city. This
material is not intended to provide legal advice. You should have your city attorney review any
proposed policy before final council action to make sure that it fits the needs of your city and
complies with current statutes, regulations and court decisions.
A. Employer monitoring
There are several reasons why employers may want to monitor employee use of technology and
the Internet. For example, employers may be concerned about employee productivity or the
liability that might result from improper use of these tools. Advancements in technology have
provided employers with the capability to monitor employee use of technology and the Internet.
For example, Internet access programs permit network operators to track the Internet sites visited
by employees, the amount of time spent at each site and whether images and documents were
printed or downloaded. A city that is considering whether to monitor its employees should be
aware of the possible liability associated with this activity. There are three possible claims that
employees could make against a city that monitors employee use of technology and the Internet.
I. Unreasonable search under the 41h Amendment
City employees may be able to claim protection for their e-mail communications,
computer files and use of the Internet under the 4th Amendment to the United States
Constitution. If city employees can show that they have a reasonable expectation of
privacy in these areas, they may be able to successfully argne that employer monitoring
in certain circumstances is an unreasonable search.
..
Case example:
United States v. Simons, 29 F.Supp.2d 324 (E.n.Va. 1998)
An employee was charged with receiving and possessing materials containing child
pornography. The district court held that the employee lacked a reasonable expectation
of privacy with regard to his Internet use at work. The fact that the employer had an
Internet policy in place was a significant basis for the court's decision.
2. Invasion of privacy
The Minnesota Supreme Court recently recognized the right to a private cause of action
in Minnesota for invasion of privacy. Lake v. Wal-Mart. Inc., 582 N.W.2d 231 (Minn.
1998). The Wal-Mart case did not address invasion of privacy in an employment context.
However, it is possible that an employee could claim that employer monitoring of
employee use of technology and the Internet in certain circumstances is an invasion of
privacy. This issue has not been litigated in Minnesota, but a review of invasion of
privacy cases in the employment context from other jurisdictions suggests that an
employee must have a reasonable expectation of privacy in the area subject to employer
monitoring to successfillly advance a claim for invasion of privacy.
Case example:
Smyth v. Pillsbury Co.. 914 F.Supp. 97 (E.D. Pa. 1996)
An employee exchanged several e-mail messages with his supervisor in which he made
offensive references and threats concerning the company's management. One of the
company's executives saw a printout of one of the messages. The company reviewed the
employee's e-mail account and found several offensive messages. The company
terminated the employee, and the employee sued for invasion of privacy. The
Pennsylvania court ruled in favor of the employer. The court based its decision in part on
its fmding that an employee should not have a reasonable expectation of privacy in e-mail
sent over a company system.
3. Wiretapping laws
Cities considering whether to monitor employee e-mail should be familiar with the
federal and state laws relating to the interception of electronic communications. These
laws are commonly referred to as wiretapping laws. These laws grant certain privacy
rights to specific forms of communication including electronic communication. The
federal Electronic Communications Privacy Act of 1986 (ECPA) is found at 18 D.S.C. 99
2510-2520 and the Minnesota Privacy of Communications Act is found at Chapter 626A
of the Minnesota Statutes. There are certain exceptions to the wiretapping laws that may
allow an employer to monitor employee use of e-mail. For example, there is an
exception that would most likely allow an employer to monitor employee e-mail if the
employee gave prior consent to the monitoring. If a city has adopted a well-drafted
policy relating to employee use of technology and the Internet, it will increase the
likelihood that the city can claim that one of the exceptions to the wiretapping laws
applies.
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Case example:
Watkins v. L.M. Berry & Co., 704 F.2d 577 (11th Cir.1983)
An employer had a policy of monitoring solicitation calls as part of its regular training
program. However, employees were permitted to make personal calls on company
telephones and were told that their personal calls would not be monitored except to the
extent necessary to determine whether a particular call was of a personal or business
nature. An employee received a call from a friend during her lunch hour. During the
conversation the employee discussed a job interview she had recently attended. The
employer confronted the employee regarding the phone call. The employee sued
claiming the employer violated the ECP A. The court rejected the employer's argument
that the employee had consented to the monitoring by using the company's telephones
and knowing that the employer had the capability to monitor phone conversations. The
court reasoned that in order to use the consent exception to the ECP A an employer must
show that an employee actually consented to the type of monitoring that took place.
Reducing the risk of liability for employer monitoring
Cities can attempt to reduce the risk of liability for monitoring by adopting a policy relating to
employee use of technology and the Internet. A well-drafted policy can eliminate employee
expectation of privacy in the use of technology and the Internet and can serve as evidence of
employee consent to employer monitoring. There are several statements that a city might want
to include in its policy.
. State that the technology and Internet access is owned, paid for and maintained by the
City.
. Limit the use of technology and the Internet to business purposes (you may want to
make certain exceptions for limited personal use).
. State that the use of passwords by employees does not make any files protected by
passwords private. Passwords must be disclosed to supervisors upon request and may
be bypassed by technology staff if determined necessary by the City.
. State that the City will monitor employee e-mail, computer files and Internet use as it
determines necessary and may disclose information from these sources to third parties
without providing notice to employees.
B. Harassment
Employee use of e-mail and the Internet may give rise to claims of harassment from other
employees or third parties. For example, harassment claims could occur when:
. An employee sends an e-mail message containing racist or sexist comments to other
employees.
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. An employee displays sexually graphic material that is downloaded from the Internet
onto a computer monitor that can be viewed by other employees or third parties.
. An employee pursues a relationship with another employee by sending repeated and
unwanted e-mail to that employee.
. An employee displays a "screen saver" on his or her computer terminal that contains
offensive language or images.
Case example:
Daniels v. Worldcom Coru. Worldcom Communication InCh 1998 WL 91261, 5
(N.D.Tex. Feb. 23, 1998)
Some employees used the company's e-mail system to distribute racist jokes. Within 10
days of receiving an employee complaint, the employer organized two meetings to
discuss proper use of the company's e-mail system. The company also verbally
reprimanded the improper user. An employee later sued based on this incident, but the
court ruled in favor of the employer.
Reducing the risk of liability from harassment claims
Cities can reduce the risk of liability from harassment claims by adopting a policy relating to
employee use of technology and the Internet that prohibits harassment and by taking appropriate
action upon receipt of complaints. There are several statements that a city may want to include
in its policy.
. Both the City's technology policy and harassment policy should prohibit the use of e-mail
and the Internet for harassment. Prohibit employees from using sexually explicit words
and images, ethnic slurs, racial epithets, religious or political statements or anything else
that could be construed as harassment or discrimination based on race, religion, age,
national origin, sex, sexual orientation, disability, marital status or other classification
protected by state and federal law .
. Prohibit employees from sending unwanted and repeated e-mail to other employees or
third parties.
. State that the City will monitor employee e-mail, computer files and Internet use as it
determines necessary and may disclose information from those sources to third parties
without providing notice to employees.
. Specify a procedure for reporting inappropriate use of e-mail and the Internet (you may
want to incorporate the reporting procedure in your sexual harassment policy).
· Prohibit employees from using profanity or derogatory remarks in e-mail
cornmwtications even when in jest.
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C. Copyrights, patents and trademarks
Cities can reduce the risk of violating copyright, patent and trademark laws by adopting a policy
for employee use oftechnology and the Internet. In addition, cities can reduce the likelihood of
exposing their technology systems to an outside virus by adopting and enforcing this type of
policy. The policy should include procedures for handling infonnation downloaded from the
Internet and prohibit employees from downloading and distributing software or infonnation from
business computers and the Internet that are covered by copyright, patent and trademark laws.
There are several statements that a city may want to include in its policy.
. Prohibit access to remote bulletin boards and online services for downloading software
using City computer resources unless the City has approved the software in advance.
Provide that all software, documents, graphics or other data downloaded must be business
oriented and must be immediately scanned for viruses by the City's technology staff.
. Subject employees to disciplinary procedures for violation of the policy, and indicate that
a violation may also include prosecution under the copyright, trademark and patent laws.
. State that the City will monitor employee e-mail, computer files and Internet use as it
determines necessary and may disclose information from these sources to third parties
without providing notice to employees.
D. Data maintained on a city Web site
Cities may risk liability for claims related to information that is maintained on a city Web site.
For example, cities could risk defamation claims for placing fitlse data on a city Web site or
claims for violation of the Minnesota Government Data Practices Act for placing private or
confidential data on a city Web site.
Example:
City X wants to make as much infonnation as possible available on its Web site as a
service to its citizens. City X decides to make all the electronic files stored on its local
Intranet accessible on its Web site. Joe the Internet surfer is doing a general search of the
Internet for information about performance reviews. He links to City X's Web site and
discovers that he has access to perfonnance reviews for individual employees of City X.
Reducing the risk of liability for data maintained on a city Web site
Cities can reduce the risk of liability for claims related to information maintained on a city Web
site by using a disclaimer on their Web sites (sample in Appendix). More importantly, cities
should develop procedures for determining what type of information to make available on their
Web sites. For example, cities may want to avoid putting drafts of works in progress available
on their Web sites in order to avoid confusion about the status of the information. Cities should
also develop procedures to ensure that information is reviewed for accuracy and compliance with
the Minnesota Government Data Practices Act before it is placed on the Web site. Cities should
5
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also be careful to comply with any applicable copyright, patent and trademark laws before
placing information created by someone other than the city on their Web sites.
E. Open Meeting Law and e-mail
City councils and other groups subject to the open meeting law (GML) should be cautious about
using e-mail to communicate with other members of the councilor group. The GML does not
specifically address the use of e-mail. However, the Minnesota Supreme Court has addressed the
issue of whether communication through telephone conversations or letters can violate the GML.
Moberg v. Independent School Dist. No. 281. 336 N.W.2d 510 (Minn. 1983). The Moberg
court's decision indicates that communication through telephone conversations or letters by a
quorum of a group subject to the GML about official business would violate the GML. The
decision also indicates that serial communication through telephone conversations or letters by
less than a quorum of a group subject to the GML to avoid a public hearing or to come to an
agreement on an issue relating to official business could violate the OML. It seems very likely
that this reasoning would also apply to e-mail communication.
Reducing risk of liability for open meeting law violations
In order to reduce the risk ofliability for GML violations, city councils and other groups subject
to the OML should not use e-mail to communicate with other members of the council or group
if:
. A quorum of the councilor group subject to the GML is involved, and e-mail is being
used to discuss, deliberate or receive information that relates to official business.
. Less than a quorum of the council or group subject to the GML is involved, and e-mail is
being used in a serial fashion to avoid a public hearing or to reach agreement on an issue
relating to official business.
F. Discovery in litigation
"Never write an e-mail you'd regret seeing on a billboard, with your name on it. n
Matt Kramer of Control Data Systems
E-mail leaves an electronic trail. It is now common for a party to a lawsnit to request production
of e-mail as apart of its discovery demand. E-mail is regarded as valuable discovery material
because it is often written informally, and the statements made in e-mail rarely would be made in
a written memorandum or document. In addition, the volume of stored e-mail messages can
substantially increases litigation costs.
Reducing the risk of liability from e-mail as discovery in litigation
Cities should consider adopting procedures for the destruction of electronic files that comply
with the laws relating to the retention of public records. Cities should train new employees about
the danger of inappropriate e-mail. For example, employees should understand that an e-mail
6
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account is merely a single file in a much larger system. Although an employee may delete a
particular file, the city or a lawyer for someone that sues the city will be able to view the
message long after the employee has deleted it from his or her computer. Employees should
understand that the majority of e-mail is public data under the Minnesota Government Data
Practices Act and would be released in response to a data practices request. A city can also
attempt to reduce the risk of liability from e-mail as discovery in litigation by adopting a policy
relating to employee use of technology and the Internet. There are several statements that a city
may want to include in its policy.
. Caution employees to use good judgment when creating electronic mail messages.
Explain that sometimes messages are forwarded beyond the intended recipients,
inadvertently disclosed, subpoenaed in a legal action, elr produced in response to a data
practices request.
. Require e-mail communications that are not public records to be deleted as soon as their
administrative purpose has been served.
. State that the City will monitor employee e-mail, computer files and Internet use as it
determines necessary and may disclose information from these sources to third parties
without providing notice to employees.
. Limit the use of technology and the Internet to business purposes (you may want to make
certain exception for limited personal use).
G. E-mail and the Minnesota Government Data Practices Act (MNGDPA)
E-mail is not specifically addressed in the MNGDP A or the laws relating to the retention of
public records. However, it is clear that depending on the content, e-mail communications are
public records subjectto the MNGDPA. Therefore, the presumption is that the data contained in
recorded e-mail communications are public unless classified otherwise by the MNGDP A or other
laws. In addition, if e-mail communications are public records, they only can be disposed of
according to a records retention schedule. There are several statements that a city may want to
include in a policy relating to employee use of technology and the Internet.
. Explain that all e-mail should be considered public unless otherwise defined by the
MNGDP A and that all data and information stored on computers rcsources owned, leased
or rented by the City should be considered public unless otherwise defined by the
MNGDP A.
. Prohibit employees from sending e-mail communications with private data because e-
mail can be easily misdirected and its contents can be easily altered.
. Define the type of e-mail communications that should be considered public records (you
may want to require employees to print e-mail communications that are public records
and include them in the subject file or retain them as word processing documents).
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. Indicate that e-mail communications are subject to records retention requirements.
H. Worker safety and technology
The increasing use of computers in the wodcplace may increase the number of wOlKers'
compensation claims from city employees who have suffered repetitive stress injuries. Cities can
reduce the risk of liability from this type of claim by establishing an office ergonomics program.
Ergonomics is the science of fitting the job to the worker. Ergonomics programs can reduce the
risk of work-related repetitive stress injuries that can occur when there is a mismatch between an
employee and his or her workstation. The Occupational Safety and Health Administration
(OSHA) recently proposed new rules for an ergonomics standard and some argue that this is
evidence that OSHA is moving toward adopting some type of national ergonomics standard.
There is a brief sununary in the Appendix that outlines some basic information that managers
should know to ensure proper office ergonomics. Please contact the League of Minnesota Cities
for more information about starting an ergonomics program in your city.
Susan Naughton 3/00
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CyberCrime & Information Security
CyberCrime &
Information Security
2002 League of Minnesota Cities
Annual Conference
Barbara Gallo & Brian Still
In the News
. Ha:k.els gain access to f9C1>fQs of stale workers
-+ Computer hllCkers working secretly c..rar Iha past several months
have g9inecl access 10 Ihe CaIlfomia Slate govammanl's COOlpUlar
syslamsandsensitivellnancialandparsonaJinformaliononaa
many as 200,000 slate 't'tl:lricers, officjalllsaid 0024 May.
(S60..........e..,2>4M1yj
. Hacker gurus recruil uns.uspecting youlh
Had<:loo gUNS ~ tallmg atlvantagp of MOOS young people,
SWDyJng Iham to lry ll1eJr hand al hackirJ9 and vll1J8 writing.
Men\on;ar&di&tribu1Ing\lirns-wrilingandhacklngsoflwareon
more Ihan 3O.000Web siIEls. (Ono_Clllan.sJ.....)
. Cybercrima is on 1110 rise, but companies remain lax
-+ Desplte an ~ in cybef crime, oampanIes haV&yet k)make
sacurily a top priority. Thal's one condusion in the IaIa:SI survey on
cyboU crime. tl'J lhe FBI 8Ild San Frand.seo's Computer Securily
InsOtute(CSI).78peroenlofsurveypartlcipantsreporledaelecling
e~ abUse of lI'ltemet at:(:8SS prMleges (lor example,
downloodingpaTlOQraphyorll'lflPPllJjJltQuseofe-mailsyslams).
(SIJo.-T<i>Il,,",.2.JlmI
How Secure is Secure Enough?
Ell What are you protecting?
o What's it worth to you or someone else?
o From whom do you need to protect it?
2002 lMC Annual Conference
Barbara Gallo/Brian Still
- - --- -- ----
./jl
DV
\ 1P
1
CyberCrime & Information Security
What and Who We Are
Protecting
. Citizens of our community
. Citizens private Infonnatlon Including financial
cIata
. FacUltfes
.... Water towers
.... Power.stations
.... GoYem&nenl buildings
. City flnenclal intonnatlon
. Employee lnfonnatlon
. City history
. And more
How Secure is Secure Enough?
IilJ What are you protecting?
~ What's it worth to you or someone else?
o From whom do yo~ need to protect It?
Scope of the Dangers
. $266 billion in losses (2000)
.. "I Love You" virus cost $8.7 billion
-+ Fire damage: $11.2 billion
. 50,000 reported incidents In 2001
..... 6 in 1988
. 85% of corporations and govt. agencies
surveyed reported attacks in 2001
. FBI reported that some government Web
sites targeted by suspected terrorists
2002 LMC Annual Conference
Barbara GallolBrian Still
i ..
2
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CyberCrime & Information Security
Scope of the Dangers
. City Information
- Could be stoten, then sold or
published (even privete or financial)
. Post Your Vulnerabilities
.. post a map of the water towers
and treatment facilities on your
website
. Employee uses e-mail system to
harass others
How Secure is Secure Enough?
Il2I What are you protecting?
bZI What's it wonh to you or someone else?
b!J From whom do you need to protect It?
o How do you protect it1
What are the Threats?
. Vandals/Thleves (threat to physical
hardware)
. Staff AbuselMlsuse
... This Is the biggest threat
. Not aware 01 how or why processes must
be followed to protect data;
. Or dlsoruntled
- CreatlnglEn10rclng Policies & educating on
best practices serves as the best rl,k
mhlgation
2002 LMC Annual Conference
Barbara Gallo/Brian Still
~'f pthr uu.lrwil'J txt.b~
3
CyberCrime & Information Security
What are the Threats?
. Hackers/Crackers
~ Bragging rights (City is a high promo target)
..,. Forthl'lU, to 1teaI, or to do hann
. Mslware (maIIdoua .softWaraIappJk:ations)
-0- W",ses (deIIVMed often by emaJl)
- Trojan HorsEIS (hldden In screen $aVers Dr games
and downloaded from the Intemet)
- Denial 01 Serv~ Aback. (your ODmputer Used to
llttack other.)
. Accident I Weather
- A.... tornado, lightening
How Secure is Secure Enough?
IiZI What are you protecting?
IiZI What's it worth to you or someone else?
~ From whom do you need to protect it?
Iil How do you protect It?
How to Prepare
. Assess Your RiskS
. Update & upgrade your disaster
recovery & business continuity plans
. Assign someone as security Officer
. Recognize information security as a risk
management expense
2002 lMC Annual Conference
Barbara GallolBrian Still
I
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I
CyberCrime & Information Security
Risk Assessment
.. <Px~x.
Risk = Vallll! Threaf VuJnenbiItty
1. Oetermine value of asset
.. Not easy because some value is intangible
- Risk is subject to debate
2. Determine level 01 threatlvulnerability
.. If you're connected to the Internet.
assume the threat is high
.... Cities are high-profile targets
3. Determine cost of loss
Risk Assessment
4. Determine what you must do to reduce
the risk and its cost
5. RevlewlCreate security processes and
procedures
6. Develop Security Plan to manage risk
7. Eliminate what you can
8. Mitigate as much as you can
9. Accept that you can't get rid of all risk
What Can You Do?
It's About Creating Layers of Protection
2002 LMC Annual Conference
Barbara GallolBrian Still
5
CyberCrime & Information Security
Internet Protection
. Buy Anti-Virus Software & Install it on all
computers
- Set it to get automatic updates
- Set It for reaJ..tlme protection for rile system
8r:emalJ
. Install Firewall software
.. Designed to stop trafflc (protect against
known attacks and methods)
Internet Protection
. City Web site
.... Oetennlne what Is "private and secure" and
don't put It on the site
- Track visitor activity
. Intrusion detection system?
... Watches tor suspicious traffic
- if it Is a known anacker's signature, It
signals you and then ca"1es out pre--set
response
Internet Protection
. Do not allow downloading at the
employee level
- Not work-related
.... Take up memory on computer or
network
...,.. Often contain harmful malware, such as
troian horses
- Only download files from a reliable
source and scanned for viroses
. City may choose to download
upgrades, drivers, patches
2002 LMC Annual Conference
Barbara Gallo/Brian Still
\
6
CyberCrime & Information Security
Internet Protection
. E-mail
... Set Emall so that Prevfew Pane Is never
-"
... Don't open emalls without subject Ones
- Don't open 8mall attachments that aren't
document files
Internet Protection
. Have a Clear E-mail Policy
- Business use only IlImffed personal use
- Cannot be U$ed to harass others
.... City can track., monitor, read
Computer & Systems
Protection
Password Protection
. Don'llell anyone your password
. Don't use your name or initials, or the
name & Initials of family
. Don't use other easily attainable
information
. Don't use dictionary words
2002 LMC Annual Conference
Barbara GallolBrian Still
L____ _nn _ .
7
CyberCrime & Information Security
Computer & Systems
Protection
Password Protection
. Don't use an all-numbers password
. Don't write your password down on
stiCky-paper or anything else
Computer & Systems Protection
Password Protection
. Do use a password mixing numbers and
letters, upper and lower case
. Do use punctuation
""" For example, use $ tor 5, or Gtlek In a period (.}
. Do use a password you can type quickly
. Do change your password regularly
Computer & Systems Protection
. Securely store all computer software
...,.. Keep in a safe or at least under lock/key
. Include in policy process for employees
leavinQ the city
2002LMC Annual Conference
Barbara GallolBrian Still
I
I
8
CyberCrime & Information Security
Computer & Systems Protection
. Keep Desktops, Laptops & Servers
Patched
- Make &UI'8 you Install securlty patches when
available
. ~ock down or log out of your computer
when leaving it
- Even If you're ju$t going to El meeting
Computer & Systems Protection
. Keep updated Inventory of all
computers, including laptops
If disposing of or donating old
computers, remove hard drives
. Purchase anti-theft devices for laptops
Application Protection
2002 LMC Annual Conference
Barbara GallolBrian Still
I
~/tVt:U-R.- tu/zld aMe ~ fo
~ ;1g~
~
9
CyberCrime & Information Security
Application Protection
. Application~based access controls
..,.. Authorize running 01 application features at
user level
..,. Urnit who eRn create, modify. delete, publish
. Encryption of application data files
Data Protection
. Back up all data
... Regular schedule
- Offsite storage .
... Test backups regularly _ ~:O'
~ he. /L.U "n.d
'11- ~!7~!
Processes
Setting up a Security Plan
. Conduct a Risk Assessment
. Plan for the worst: Have process in
place to nanGIe security breaches
. Create policies J
.; Wi l,{YlC
2002lMC Annual Conference
Barbara GallolBrian Still
.
r,
10
CyberCrime & Information Security
.
Processes
Website Policies
. Policy for posting information
~ Nothing private
- Everything accurate
- Legal right vs. practical purpose
- Ability to track use
Processes
Computer Use Policies
. Downloading from the Internet
. Appropriate use of e-mail
. E-mail attachments
. Private data
. Individual security measures
. Use authorized software only
Processes
General Policy Hints
. Limit to business use only
- possible limited exception
. Write it down
. Communicate clearly
. Establish discipline guidelines
. Review & change as needed
. Remind staff of policies
2002 LMC Annual Conference
Barbara Gallo/Brian Still
L~~~_~ __ __ _~ m
.~ 'j p:;<; f VIA-In eyCc b-~
11
CyberCrime & Information Security
Processes
. Acknowledge and realize that you will
never be completely safe
- New threats are alwavs being created
- Train staff (keep them aWBre of why security
needs to be enforced & how to do It)
- A&sess and change security plan a$
necessary
. Keep up-to-date by using resources
available on the Web & through LMCIT
Protection Checklist
. Anti-virus protection
- InstaN and upda"
. Firewall protection
... In;atall and update
. System Backup
... regular -
storage- 0 f~dz .
. historicoldota. :5=d, Ui\lv-<nle.~
Protection Checklist
. Employee Computar Use
_ Clear policy
- BUSIness purpose
- Internet use
.... E~mail and attachments
... Private data
... Individual security mea$ures
_ Software use
2002 LMC Annual Conference
Barbara GallolBrian Still
'.
.
12
~ '.;.
CyberCrime & Information Security
Resources
. Sample Security Policies
- http://Www.sans,orgtnewIOOklreeoureesfpolicleWpo
Ucles.hbn
. Sample Risk Assessment
.... http://Ww'(t.umessp.edulpollCy/datalbuslneslappen
dl.pd!
- http:/twww.r1rmgmLCOm/dDwnloads.html
Resources
. Sample Security Plan
- hnp://nces.ed.gov/statproglrUdrnanfj.asp
-. htto:/Iwww.ftc.vlralnlaedU/dataserv/securitvl
Samnle Plan.html
. Sample Web Policies
- hUp:JIwww.lmnc.Qrgfmalnls/tepollcy.cfrn
Resources
. LMCrr Coverage for Computer-Rel81ed
Risk
. Mama on Technology and the Internet:
Liability Issues for Cities
. Computer Loss Control Memo
- htlp:/twww.lmnc.orgI1mcitJpctlslComputerLOS
8COn1.rol.pdf
2002 !.MC Annual Conference
Barbara GallolBrian Still
~----------- -
13
CyberCrime & Information Security
Resources
. Security Plan Readiness Quiz &
Checklist
. LMC Computer Security L1stserv
(www.lmnc.org)
- Get tIps & the latest InfonnaUon on how to
secure your computers
. CSIIFBI Computer Crime & Security
Survey
- http://www.gocsl.comlpressf20020407.htrnl
Resources
. OLA Local E-Government (02-08) Report
- httD:/IWWw.audJtor lea.statamn.u.s.loedIBDlDl!I
~
. OlA Managing local Government
Computer Systems (02-09)
- http://www.audltor.leg.statEl:.mn.usIpedtBplpe
D209.htm
lAJc~ 6 -~ov.
;,)".". ..
2002 Uv1C Annual Conference
Barbara GallolBrian Still 14
~
~ ~
Best Practices Review Summary #02-09a
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rtJlIPI
OFFICE OF THE LEGISLATIVE AUDITOR
STATE OF MiNNESOTA
Managing Local Government
Computer Systems:
A Best Practices Review
April 30, 2002
Local governments may manage their
computer systems in-house, by
outside vendors, by an intergovernmental
computer collaboration, or by a
combination of these three approaches.
This report recommends that counties,
cities, and school
districts adopt certain
best practices as they
consider how they want
to manage their computer
systems.
Local
governments
should evaluate
how well each
option for
managing
computers
addressl:S
security, stafimg,
and control
policies.
Recommended
Best Practices:
. Before deciding how
to manage their
computer systems,
local governments should make sure
that: information technology has the
support of top officials, staff have the
capacity to estimate total costs and
manage contracts, jurisdictions
identify the services that should be
automated, staff plan for computer
system replacements, and
jurisdictions know where information
technology fits within their
organizations.
. Local governments should judge a
management option based on whether
it has complete inventories of
equipment, sets standards for
computer hardware and software,
follows a clearly documented
program to control the day-to-day
operations of the computer system,
communicates computer system
policies and procedures to people
using the system, and monitors
co,?pliance with the policies.
. Local governments should also. ensure
that the computer systems are
managed by staff who have sufficient
expertise, receive ongoing training,
and provide training and support to
computer users.
. Finally, local governments should
look for management options that use
trained professionals to assess the
computer system's security risks,
develop security policies based on the
risks, manage user accounts and
employee access to the system, install
and mouitor firewalls and antivirus
software, develop backup procedures
and disaster recovery plans, and test
security procedures.
In addition to these recommendations, the
review found that:
. All of Minnesota's counties, school
districts, and large cities use personal
computers and have computer
networks, but 27 percent of cities
with 500 or fewer residents do not use
any personal computers.
. Nearly all of Minnesota's local
governments use their own staff to
manage some part of their computer
systems, but most also rely on
computer vendors or
intergovernmental computer
collaborations to maintain parts of
their hardware or to support software
applications.
Room 140,658 Cedar Stred, 51. Paul, MN 55155 -- Telephone: 651-2964708 -. Fax: 651.296-4712 -. E.mail: anditor.state.mn.us
L____
2
~
MANAGING LOCAL GOVERNMENT COMPUTER SYSTEMS: A BEST PRACTICES REVIEW
Most local
governments
already have
computer
systems in place.
Most local
governments use
their own staff to
maintain some
portion of their
computer
systems' daily
operations.
Report Summary:
The core elements of a computer system
are its hardware, software, and data, but to
be complete, a computer system also
needs the staff, facilities, and a
management program to support the core.
While most local governments have
computer systems in place, the systems'
complexity varies. Most counties, school
districts, and large cities have computer
networks, but just 11 percent of cities with
populations under 500 have networked
computers and 27 percent reported having
no personal computers at ail.
Local govermnents' options for managing
their computer systems are to rely on their
own staff, join an intergovernmental
computer collaboration, work with
computer vendors, or use a mix of these
options.
Minnesota Local Governments Use
a Variety of Options to Manage
Their Computer Systems
An intergovermnental computer
collaboration is a group of/ocal
governments cooperating on common
technology objectives and governed by a
joint powers agreement. Ail Minnesota
counties belong to one or more of three
computer collaborations designed to meet
certain data processing needs unique to
counties, such as computing property
taxes. One city-oriented computer
collaboration exists and offers a range of
automated services from business
licensing to utility billing. School districts
may receive technology services from
collaborations known as "service
cooperatives" and regional management
information centers, which exist around
the state.
Based on a fail 200 I survey of/ocal
govermnents, counties and school districts
were more likely than cities to report
using computer collaborations to manage
at least some of their computer systems.
The computer collaborations provide local
govermnents with specialized
technological expertise, staff networking
opportunities, chances to avoid purchasing
certain equipment or software, and a
degr"e of control over the design of
customized software applications. At the
same time, local governments that use
collaborations have to spend more time
and effort to plan and work with other
members of the group, and they need to be
aware that relying on a third party for their
core technology services holds some risks.
Plus, there is a loss of individual control
inherent with group decision making.
By contrast, computer vendors are private
firms that sell or coordinate hardware,
software, management expertise, and
support for networks and computers.
Forty percent of cities, compared with 22
percent of counties and 14 percent of
school districts, reported using computer
vendors for most or all of their computer
systems' updating, security, and daily
operations. Computer vendors offer local
governments specialized expertise and
opportunities to avoid hiring their own
staff or purchasing certain equipment or
software. On the other hand, local
governments that work with vendors need
to follow careful contract management
practices and be aware of the risks
involved with relying on a third party for
technology services. Further, they may
have little control over pricing, schedules,
and service feamres.
Most local governments use their own
staff to manage at least some of the daily
operations of their computer systems.
About 84 percent of counties, 71 percent
of cities, and 86 percent of school districts
reported that their own staff perform most
or all of their computer systems' upkeep;
Using their own staff to manage computer
systems gives local governments a high
degree of control over the services but
carries the costs of employing highly
skilled personnel.
Most of Minnesota's local governments
use a mix of options to manage their
computer systems. About three-quarters
of the local governments surveyed,
including most counties and school
~
^
3
suMMARy
Evaluating
management
options for
computer.
systems is
complex and
requires
preparation.
I
districts, reported using two or three
management options to maintain their
computer systems. About one-quarter,
mostly small and medium-sized cities,
. reported using a single option to maintain
computer systems, and that option was
most often a jurisdiction's own staff.
Local Governments Should
Prepare to Evaluate Options for
Managing Computer Systems
Before local governments decide wbich
options work best for their computer
systems, they should prepare themselves
to evaluate the options. Preparation
means, first, that the local governments'
top officials should understand and
support the role of information technology
in getting the governments' work done.
Second; local governments should
determine where technology staff best fit
within their jurisdiction's organization.
Third, they should be prepared to fully
estimate computer systems' costs, which
requires estimates of total costs over the
life cycle of equipment as well as the
hiring, compensation, and ongoing
training costs for staff. They also need the
capacity to set spending priorities among
competing technology projects.
Fourth, because managing computer
systems often involves working with
external providers, local governments
should be prepared to follow appropriate
contract management practices and assess
providers' financial stability. Fifth, local
governments should determine what
services need to be automated because
only the technology that clearly supports
their programs and data should be used.
Sixth, because technology evolves rapidly,
and to avoid fragmented computer
systems, local governments need to follow
planned computer replacement programs.
Finally, local governments should be
prepared to assess management options
within the context of their own unique
demographic, financial, and political
characteristics. For example, jurisdictions
in some rural areas of the state may have
limited opportunities to hire appropriately
trained technology staff, forcing them to
consider other options.
Local Governments Should Follow
Best Practices in Evaluating
Management Options
The report identifies three best practices
that are important when evaluating options
for managing computer systems. It
recommends that, regardless of which
options are under consideration, local
governments use the best practices to help
judge the options' effectiveness.
1. A Framework Should Be in Place to
Guide the Management of a Computer
System
Good asset management requires use of an
up-to-date inventory of computer system
equipment that describes hardware and
equipment configurations. Local
govermnents should ensure that whoever
manages their computer system maintains
complete inventories. Those who
maintain computer systems should follow
documented management programs with
clear and specific procedures for daily
operations and control of the system.
They need to communicate technology
policies and procedures to the
jurisdictions' staff who use computers,
and they should monitor adherence to the
policies.
Periodically, the policies and procedures
need to be updated.
Example: The city of Fergus Falls
developed policies to communicate
. acceptable computer uses to city staff.
Developed jointly by managers and
staff, the policy covers various
procedures, inClUding-security measures
that forbid the reproduction of software
and require users to change passwords
eve/)' 90 days. All employees who use
the computer system must sign a
statement indicating that they have read
the policy. The city's information
systems staff supplement the written
guidelines with activities such as using
invento/)' software to track which
...
4
',*, .,
MANAGING LOCAL GOVERNMENT COMPUTER SYSTEMS: A BEST PRACTICES REVIEW
Local
governments
should ensure
that their
COmputer system
managers control
security risks.
software applications reside on the
computer network.
2. Knowledgeable Staff Should
Maintain and Use the Compnter System
In detennining who should manage
computer systems, local governments
should look for options with properly
trained staff who bring a high level of
expertise to operating'the computer '
system. Local governments should
detennine that a process is in place to
recruit and retaio technology staff. They
need assurances that technology staff
receive ongoing training to keep theIr
skills current in a world of rapidly
changing technologies. Similarly, they
need to determine that whoever manages
the computer system has an adequate plan
for user training and will provide user
suppon to local government staff expected
to work with computers.
Example: In the Robbinsdale Area
School District, the technology and
media services department offers
financial incentives to keep their staffs'
technology skills up-to-date. Employee
contracts contain provisions for
certification stipends, which are
awarded whenever staff successfully
complete trairiing programs as part of '
their approved training plans. The
district also pays registration fees for
technology-related courses that staff
attend.
3. Computer Systems Should Be Secure
Local governments should look for
computer system managers who
understand and can control security risks.
In assessing their options, local
governments should seek computer
managers who conduct risk assessments of
the systems' security and base security
policies on the identified risks. Computer
managers sbould limit users' access to
cenaio computers and data and actively
manage users' password accounts. They
need to install and monitor "firewalls" and
antivirus software, have procedures in
place to backup data, and develop a
disaster-recovery plan. Because security
risks change Qver time as new
vulnerabilities arise, computer system
managers should monitor and periodically
audit their security procedures. Whoever
manages the computer system must have
staff who are appropriately trained to
protect it.
Example: Anoka County contracted
for an extensive assessment of its
computer system, with one component
focusing on security. Among other
tests, the assessment included
"penetration" testing whereby
consultants tried to circumvent security
controls to gain access to the computer
system. Following the assessment,
information systems staff developed a
plan to systematically implement specific
recommendations, such as formally
documenting procedures for data
backups.
The tull evaluation report, Managing
Local Government Computer Systems:
A Best Practices Review (#pe02-09),
is available at 651/296-4708 or:
WWW ::lllrlitor Ipg !'It::ltA mn ,n:::(p",.-I/?nn?,:ppn?flQ htm
City of Minneapolis Internet Privacy Statement Page 1 of2
.'!JJ
City Hall Leisure
Back to referring oage
City of Minneapolis Internet Privacy Statement
The City Of Minneapolis Privacy Statement discloses the Information gathering practices of
the City regarding visits to the City's website. This statement applies only to Websites with
the City's official domain name (cLminneapolis.mn.us, cLmpls.mn.us) in the URL and to
sites under contract with the city to provide online services to the city.
Information you provide to us
The Minnesota Government Data Practices Act (Minnesota Statutes Chapter 13) governs all
data collected, created, received, maintained or disseminated by the City. This law
presumes that all such data is public unless classified otherwise.
There are many exceptions to the presumption that all such data Is public. If you are asked
to provide private data through the use of an on-line form, you will be given an advisory
about the proposed use of the data by the City before you submit the form online.
If you choose to submit Illformation to the City by emall, the inform;ltion you provide,
including any identifying information, will be used, disseminated, and retained as needed
in conducting the City's official business and in accordance with the laws governing
retention and dissemination of data.
You should be aware of the proviSions of the law as it relates to data that you are sending
to the City. If you have questions about the classifications of particular information, you
may want to contact the City's Data Practices Compliance Official, Craig Steiner at (612)
673-3282.
Information about your visit to our site
The City of Minneapolis does not routinely collect or keep personal information about your
visit to cLmlnneapolis.mn.us sites. Like most Internet sites, our web site reads some
information from your computer that helps us analyze traffic patterns, perform routine
maintenance and to help you navigate through our site. Generally the information we
collect is temporary and when you leave the site this information is deleted from our
system.
The information the City automatically collects and stores for these purposes is the
following:
. total number of visits to our site
. number of unique visits to our stte
. types of computer systems used to access our site
. web browser type and version
. date and time of access
. the web site that may have referred you (linked you) to this web site
. the first and last page you visited In our site
http://www.cLminneapolis.I!lILuslabout/privacystatement.asp
6/21/2002
L~__ __ __ _
citr ofMinne@Olis Internet Privacy Statement
Page 2 of2
None of the information described above contains personal (identifying) Information.
For security purposes, and to maintain service for all users, the City's network system may
use software programs to identify attempts to gain unauthorized access or to damage or
misuse the systems or the City's web site. In the event that a potential security threat is
recognized, Identifying information about the user and the questionable computer activity
may be retained and reviewed for security and other law-enforcement-relatect purposes.
If you have questions about the information captured about your visit, you may want to
contact the City's Web. Site Manager at (612) 673-2496.
C;ookies
Our web site traffic tracking system and some of the other on line services provided by the
City may use .cookies. (simple text files that are created and stored on your computer) to
aid in delivering on line services.
Many of these cookies will be destroyed when any of the following occurs: a few minutes of
inactivity, successfully completing a transaction or when the browser window is closed. In
some instances, however, cookie files may persist for a longer duration.
If your Web browser does not accept cookies, you will be able to navigate the information
content on our site, but you may not be able to use some of the on-line transaction
services provided by the City.
Services I Contact Us I Search. Citv Home I Communltv I Business I City Hall I Leisure
@ 1997-2002 Official Web Site of the City of Minneapolis, Minnesota
Disclaimers and Notices I Privacy Statement
Maintained by Minneapolis Information and Technology Services
Comments or suggestions? Use the feedback form
http://www.ci.minneapolis.mn.uslabout/privacystatement.asp
6/2112002
--,
.-
City of Minneapolis E-mail Policy
E-mail plays an increasingly significant role in our rommunications. Along with the benefits of e-mail
rome increasing risks and responsibilities. Employees are responsible for adhering to City standards
when e-mail is created, sent, forwarded or saved. Failure to adhere puts the City and the individual at
risk for legal or financial liabilities, potential embarrassment and other consequences.
City of Minneapolis policies and procedures are adopted to make employees aware of the risks
associated with using e-mail and to advise them on the City's requirements regarding the use of e-mail.
This policy also applies to all contractors, consultants, volunteers, agents or any other persons who
have gained or are given access to the ....mail system.
City Policies
All other City policies apply to e-mail, even if e-mail is not specifically mentioned in those policies. For
example, e-mail users should besr in mind the requirements of City policies, including Civil Service
Rule II, which covers substandard performance and misconduct.
Violations
Violation of these policies may resun in the cancellation of the violator's e-mail account and may be
grounds for disciplinarY action up to and including termination of employment with the City of
Minneapolis.
Purpose of E-mail
The e-mail system is a City-owned tool and is to be used for matters directly related to the business
activities of the City of Minneapolis and as a means to further the City's mission by providing services
that are efficient accurate, timely and complete. In order to provid!l excellent services, the City
promotes strong working relationships among employees and a supportive working environment. For
example, news about employees or notices of union or department events would be ronsidered as City
business.
Public Nature of E-mail
E-mail is a public record like any other public documents. e-mail may be searched for evidence in any
legal proceeding. By using the e-mail system, the person consents that the following authorized City
representatives, the ITS systems administrators and the Office of the City Attorney, may review any
messages on the system, may use any information for any legitimate business, legal or disciplinarY
purpose and may disclose or disseminate such messages to appropriate third parties.
Retention of E-mail
E-mail messages meet the State of Minnesota definnion of a "rerord.' As such, specific classifications
of E-mail shall be retained according to the City of Minneapolis Records Management Policy. E-mail
faUs into two classifications:
. Record of value: E-mail is considered a record of value if it is required for ongoing legal, fiscal,
administrative, and operational or research purposes. These rerords shall be saved by the user to a
word processing or paper file for .storage according to City retention requirements.
Example: Official correspondence regarding a litigated matter.
. TransitorY record: E-mail that does not fall into the above classification is considered a transitorY
record. TransnorY records are generaUy documents of short-term interest that have no documentarY
or evidential value. The user is not required to save or convert a transnOrY record.
For Example: Quasi-official notices including memoranda and other records that do not serve as the
basis for official actions, such as notices for meetings or holidays. Almost all e-mail falls into this
categorY and may be deleted immediately.
1__ _
-,
Prohibition on Inappropriate Message Contents
The a.maU system shall not be used for:
. Charitable solicitations or support for outside organizations
(unless sponsored by the City)
. Outside business or commercial activities for the purpose of financial gain
. Pol~ical activ~y
. Religious solicitations or causes
The e-mail system shall not be used to promote, foster or perpetuate discrimination on the basis of
race, creed, color, age, religion, sex, marital 'status, status with regard to public assistance, national
origin, physical or mental disabU~, or affectional preference, The following types of a.mail messages,
though not exhaustive, are strictly prohibited:
. E-mail that is of an offensive, harassing, threatening or disruptive nature. Among those which may
be considered offensive are messages which contain sexual implications, racial slurs, gender-
specific comments, or any other comment that offensively addresses someone's age, sexual
orientation, religious or political beliefs, national origin or disabil~.
. E-mail that contains any kind of sexually explicit remarks, material or allached documents or which
may be a violation of the City's policy on sexual harassment. In addition, sexually explicit material
which is disallowed under the City's sexual harassment policy shall not be archived, stored,
distributed, edited or recorded using the City's a-mail resources, unless done so for the purpose of
an investigation or litigation.
Right of Inspection and Duty to Report Abuses
By using the e-mail system, all users consent that authorized City representatives may, at their
discretion, inspect, use or disclose any e-mail or other electronic communications and/or data without
further notice. The C~ doas not systematically inspect all records and relies on users to report
offensive or inappropriate material to thair immediate supervisor or Human Resources.
User's Responsibility for Security
Users are responsible for the secur~y of their e-mail account password and any e-mail that is sent via
their account. To protect accounts against unauthorized use, take the following precautions:
. Protect the e-mail account before leaving the computer unattended if there is any possibil~
someone else could use the system. If an e-mail account is left open, and someone else
uses it, it will appear as if the message was sent from the original user and the user will be
held accountable.
. Protect passwords against unauthorized use. The user is responsible for messages sent via
their account. Correspondingly, do not read, use or tamper with someone else's account
without their knowledge and consent. Unauthorized use of an e-maU account may be
unlawful.
. Change passwords on a regular basis. Passwords can be stolen, guessed or inadvertently
made available.
Procedure for Misdelivered Messages
If an e-mail message is delivered by mistake, the recipient should notify the sender immediately and
notify the Action Center if the problem appears to be system related rather than sender error.
Purposefully reading e-mail intended for another person without the expressed permission of that
person or the C~ is impermissible and may be a violation of law.
,t'
FOlWardlng e-mail
A user, in forwarding a message, which originates from someone else, shall not make changes to that
message without clearly disclosing the exact nature of the changes and the identity of the person who
made the changes. If a message has been designated by its originator as a form of "Not Public Data" or
"Attorney-Client Privileged:' the recipient shall not forward the message without the prior consent of its
originator,
Messages Sent Outside the City
When the user sends a message ouiside the City, either through the Internet or other pathways, the
message will be identified as coming from the user at the City of Minneapolis. Because the user
represents the City and because the use(s messages are public information, all such e-mail shall
conform to acceptable business standards. Users shall not disclose on the Internet "Not Public Data" or
"Attorney-Client Privileged" communications or any data protected by the Minnesota Data Praclices
Act. In addition, Internet communications shall not include inappropriate message content as defined by
this policy.
Labeling Messages as a Form of Nonpubllc Data
Although e-mail is generally a public document. electronic transmission of "Not Public Data" is an
exception to the general public nature of e-mail. Designating a message as "Not Public Data" or a form
of "Not Public Dala" has a legally useful purpose. However, merely designating a message as such
does not necessarily protect the message from disclosure to someone other than the intended
recipient. The law, not the label placed on the message, determines whether or not the message may
be disclosed to others.
When &-mail is used to transmit "Not Public Data," as defined in the Minnesota Data Practices Act
(Chapter 13 of the Minnesola Statutes), the message should be clearly marked with one of the following
designations: "Not Public Data" or "Confidentiar' or "Private" or "Nonpublic. or "Protected Nonpublic" or
"Trade Secret."
Labeling Messages as Attomey-Cllent Privileged
Although e-mail is generally a public document, electronic transmission of "Attorney-Client Privileged"
communications is an exception to the general publiC nature of e-maiI.Whene.mail is used for
communications between an attorney and a client, the message shall be clearly marked with the
heading "Attorney-Client Privileged." Merely designating a message as privileged does not necessarily
protect it as privileged, but the designation has a legally useful purpose. Privileged infonnatlon, which is
either received from or sent to an attorney, shall not be forwarded or copied without the attorney's
authorization.
JI..I+-20-2011l2 15:50
lEAGUE OF MN CITIES
P.09/21
CITY' OF RICHFIELD
PERSONNEL POLICY
INTERNET l,JSE P...QLlCY
OATe: Augu$t 12,1997
SUBJECT: Administrative Policy Regarding Use of E-Mall and the Internet
~troduc~on
-mail an the Internet are important tools that Richfield staff are expected to be using
regularly in order to efficiently carry out their duties. It is the purpose of thIs policy to
provide employees with standards of behavior when using e-mail and the Internet. It is
also the purpose of this policy to suggest guidelines for use which will ensure the
security and integrity of the City of RlChfiefd's information systems.
~
TheCity of Richfield's computers and informatlon produced on City computers are the
sole property of the City. The City has exclusive rights to retain, maintain, modify or
delete files.
USE OF EQUIPMENT
Employees should use the same care when creating electronIc communications as they
would use with oral or other written communication. Existing,policies governing
employee behavior, both within the wor1<place and when interacting with the ge!'leral
public, apply to eleetronic communications. . :. _
Allowable uses of electronic systems and information include the following, to the extent
that these uses are for the purpose of conducting City of RiChfield business:
· to facilitate pelformance of jOb functions; ,
· to facilitate the communication of Information In a timely manner;
· to coorclinete meetings of individuals, locations and City resources;
· to communicate with other departments throughout the City;
· to communicate with outside organizations as required In order to perform an
employee's job functions,
Personal use of e-mail should be limited to blief. COncise messages (as with personal
phone calls). Preferably personal e-mail should be sent or read during lunch periods or
breaks. If printing personal a-mail there is a per page charge. (See City policy on
personal use of office equipment)
Prohibited uses include, but are not limited to, Internet sites and e-mail reflecting:
· adult entertainment and sexually explicit material;
. web sites promoting violence or terrorism;
· illegal use of controlled substances (drugs);
· Intol,erance of other people/races/reUg/ons, etc,
ACCESSIBILITY
Electronic 1I1es that store e-mail me$$!Qes and other documents are the City's property.
Employees should be aware that the City has the same right to access electronic files
stored on City computers as it doss files stored In an employee's desk or workstation,
(See personnel policy regarding City buildings, desks, file cabinets, vehicles, etc.)
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· ., Employees'should be aware that any data stored is subject to government data
practices statutes which cen make the text accessible to the public. Therefore,
sensitive or personal documents or m8S$ages should not be sent or stored on
the computer system.
· The City. as well as individuals outside the Richfield organization, have the ability
to track the Internet sites accessed with the City of Ricflfield account.
· When Sendln~ e-mail messages, users should exercise cautIon in determining
what information to include, l)ecause the receiving party has the ability to forward
the message anywhere in the world.
MANNEROFCOMMUN~TION
Employees are expected to communicate in a professional manner that will reflect
positively on them and the City of Richfield, " .
EMPLOYEE DISCLAIMER
When the e-mail and the Intemet are used, employees must remember that they,
through theIr association with the C[ty, must clearfy state that the views presented In the
message are not to be taken as "official" government pOlicy. City users shall not
repl'eient themselves electronically to otfiers as the 'officfa'" representative of the City
unless explicitly authorized to do so by the City.
pueLle RECORDS
E-mail is a public record and subject to public record regulations with respect to
fns!)eCtlon and disclosure, and scheduled retention and disposition. E-mail should be
deleted according to the Records Retention Schedule. . ' "
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CONFIDENTIAUTYIPRIVACY.
Employees who use electronic systems and/or tools provided by the City of Richfield
cannot be guaranteed absolute privacy or confidentiality.
SYSTEM INTEGRITY
City employees shall virus soan all e-mail attachment and files downloaded from the
Internet.. '.
COPYRIGHT
Employees should make a practice of contacting the OWner of a copyriQht in the use of
material found on the Internet and request permiSSion f?r the propoSed use. ' .
ACCESSAUTHORaATION
At the beginning or end of City emrloyment a form to add or remove the employee
from the electronic mall system wil b$ signed by the employee's Department Director
Md submitted to Data Processing. This form is available from Human Resources.
POLICY VIOLATIONS .
Violations of this policy will subject the employee to disciplinary action up to and
including diScharge from employment . ..
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I h. li.lt three yoars have .een a neo\lS!y by numer""" individuals. I t can
I ltemeodow growth in the OUnl- do ill 0' thes. thini" cheaply a.n<l easily.
",', l>er oflocal govemmeoo rhat .... However, it is always good advice to 0-
wing electronic comm\lD.iQliOl15 moll nothing thot you would not miod
teehnologies /Or ddivering ."... having nwed to the court ho,,,,e door.
t '.' vices? info~on, md cOOU2lu- Pollcy ma.kets' e-mail convenatioDi arc
, I nicaaon.. Every doy, ein.. ate I generally not protected speech,
I creating home p~ on the 71u p..&ll~ "'1'"/1 spudlIf_
World Wide Web. These home pages wh". makl..t eI<<tr...ie ..q_lS. Cw;-
'iare UIOd to delive, servie., ""d infOr- renl'ly, you may provide some p"blie
l'''_don to <ili2ens, and 10 promote IOmeo via phooo. Even tbwgb this
, r": ,'tCO%lomie. development and ~de. Ev- It also opeo, up the world....... world of mec:ho<l i$ infonnal ",Ii difficult to
, ,', ,cry day, at)' officials are getlUig con- ! thou,ands .fhome pages devoted to document, callen !rill expect a rapid
. 'I:' "oecred to Internet ,ervice. and elec- i travel. 'portS. adult content, hobbies, re.ponse, When considering e-nl2il ""d
" " ,tranic mail oapabilitie.. And every dol', cto. UltiJmtoly, there i. little one c.n the Internet to ptovide .cmc"" not
, ,lIl.Ore and more local government! are do to koq> . determined p<mon from only i. there an expeCtation of an oven
, being 4ced with important policy .......ing these oi,e., Perhaps 0'" way q~icker r..pome, it is wie< to docu-
:- 'questions aJl"ecting their electronic O:l deal with thJ. ;"UC i. to male. sure men'. So uyou expect to deliver 'or-
i: 'dOmmunicatiow systerru. 'employees undentmd the use and pur.. I vice$ in ehis IUanner, set u.p a. rapid te-
Public Technology, In.. (nI) bts po$CI of thelntemet. lleColC granting 'ponse proces., ,
prepared .evoral poin.. 10 help local $Oe..., hwe e",h employee Sign an afli- I x..,;,.g ....."thi..g .....y ""t &. tit.
government officiah, both elected and <lavit llut ,tates that only legal and ap- a.....,... Freedom of rnfomuuon .....
appointed, manage and maintain their propri"e (meaningjob-rehted) ~,.. .re qu_ otten te\'!Ori.. municipal attor-
presence in the "cybcrworldH while allowed during bu,jrtC$s hol,t~. ncys trying to prOtect the government.
ItilI promoting eHective :;ervice deliv- $<a4rlty m.uld " proteeUd. Etn.- Otten they will re.ommend keeping
err to citizens and eIlicient use of re- ploye.! n.ed to unde"emd that O<;ee" .uit>ble backup eopi.. of ill .-mail
source<. Citle. should .omider the ful- to c.nl2il :md ,he loce,,\o< j, 'e'tecced tranarnisoions. Clearly, prud.nce .ug-
lowinll' poin~ when developing to authorized penol'l$, The primary ges.. that yo~ keep. reason.ble
Intcmer U$e pOlicjes: . way such a.ccess is protected is through amount of e-mail b.ckup ~n (.:;se of
E-mail bdo"f,' tq theg..emment. the use OfP'''WD!<J.. Employe.~ an; hardware fuilures. ascleup your docu-
Any way you lock. at it, the e-nWl expected to prott:ct their passwords menu fOf 01 re~qQn:able peri(')d oftirne
soh-arc, computers. maintcnance--in m1J~h like they protect ehcir bank card before diol;poling of th~m according to a
shott, the entire I)"tcrn-belongs to the and PIN numbers. publi,hed policy,
govemmcnt. But now ,nould you we A h."" pagl .h~.Id rtflt</ wtlI on I AII.-mail ....,,"1"' .ho..ld be ,igned
lIili infonnati<m? Fo< il15W1.', do you thtgo.emnlt.l. The World Wide Web I ,.;!h "PproprWle idontificntliln. E.ch.-
view telepnone> dilferrntly than you alio"" any tn.ier '0 announce itself t. mail message ,hould be signed by it>
do e-mail? If so, why? Twenty yom the world and derno""'.te it! <.pabili- 'author, Ofte" . n.me, title, depart.
ago there were lot'> of rul.. re~..ding tie., II ;. . di.play window with hun- : mc"t, phone nlJlIlbe,. and I3x number
rolephone u,.. Not every de.1: had one drecls o(thou..nd, (lfpm.,"h! vls,tO", I is ill thot is neceuary, bllt .ttfficicnt in.
and they were expensive. Now every I Govc:nunen~ need to c{)11:,uder the im- i fuIlUaQOn showd be: a~wr:n.acicaIly ap-
employee has one .nd the.. are ..'" ,age Ihoy wish ,he r.", of ,he world, 10- i pli.d, jf po,<lble, $0 ,h.. ti'e receiver
f~w uc:nforced" rules regarding their I eluding theit e.otl:rcit\l~n~. tu ~ ano ! knoW! who sent tht:' mr::s~~. ..
use. In &ct. me" ofche ",I., have re- i must ensure ,bat thelt home poge re. I
suited from c()S~ (e.g., no pei"!iona.l1(')t1g , fleets well en sovernment. I Dait &~ IJ ht.C$int# marid.,'j!crfcr ir(()1-
distance phone call,). I FIlT policy mallen, e-mail I, p..hlil;. I' mati"" .tMi<$" l'l<bli, T,d,.oCo<!y, 11....
ne Intml~t k unulUofYd. When a Using e-mail otftrs ~ useful W3.y to I R.~rintCd witt, pcmll'::3i~lt.frPm th~ lv(ay
city opens up the use of the !ncernee to ,onduct scm.i-{onna.l convcnations in a I" 1997 [;SlICS G Opti(J)It$, E-M:ail &: Intcr~
its employe~ it optms up a wealth of non-intrusive w~. It ~an transmit .at- net U,c In Locai Government, Cl puM'-
information, resources, lU1d capabilities. ,nchme<<., and be =<ived ,imulta. I ",film of tl" National uaf/l1t. ~r Cities,
Developing Internet and E-Mail PoHcies
By Dale .&w<n
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Polley No.: 82
Polley Title: Cil::y Interaet Usa:e
CITY OF F AlRMONT INTERNE:( POLICY
POLICY OVERVIEW
The City provides access to the vest information ,eSOUl'ces of the lntemet to help you do your job
faster ana smarter. and be a well-informed business oiti4en. The facilities to provide that access
represent a considerable commitment of City resources for telecommunieations, networking,
software, storage, etc. This Internet mage policy is designed to help you mlderstalld our
expectations for the use of those resources in the pa..>ticwar conditions of the Internet, and to help
you lISe those resources wisely.
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'MUle we've set forth explicit re'luir-~ents for Internet usage below, we'alike to start by
describing our Internet usage philosophy. First and foremost, the Intemet for the City is a
business tool, provided to you at significant cost. That means we expect you to use your Internet
access primarily fer business-related PUlPoses, i.e., to communicate with. customer.> and
suppliers. to research relevant topics and obtain useful business information. We insist that you
cooauet yoW'self honestly and appropriately on the Internet, and ,espect the cepyrig..lJt3, software
licensing rules, property righl$, privacy and prerogatives of others, just as you would io any other
business dealings. To be absolutely clear 00 this point, all existing City poUcies and/or policies
to be adopted in the future apply to your conduct on the Internet, especially (but not exclusively)
those that deal with intellectual property protection, privacy, misuse of City resources, se.~al
harassment, information iUld data security, and confidentiality.
Unnecessary or unauthorited Internet usage takes away from work time, consUlIll!<i supplies, and
ties up printers and other shared resources. Unlawful Internet usage may wo garner negatiw
publicity for the City and expOSe us to significant legal liabilities.
The chats, news groups and E-mail of the Internet give each individual Intemet user an immettSe
and unprecedented reach to propagate official messages. Bec!lUSe of that power we must take
special care to maintain the clarity, consistency and integrity ofilie City's professional image and
posture. Anything BIlyone employee writes in the ceurse of acting for the City Oll the Internet
can be taken as representing the City's offielal posture. That is why we expect you to fOTgo a
measure of your individual freedom when yOU participate in cha~ or news groups on City
business, as outlined below.
While your connection to the Internet offers a cornucopia of potential benefits, It can also open
the door to some significant risk! to our datllllr1d systems if we do not follow appropriate
security discipline. As preoented in greater detail below, that may mellrl that certain users may be
prevented from using certain Internet features like file tranSfers. The overriding principle is th2.t
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security is to be everyone's fmt Concern. AIl Intemet uzer can be held accoUntable fOr allY
breaches of security or confidentiality.
Certaln terms in this policy should be undeiStood expansively to include related concepts. City
includes ALL departments, regardless of location. Document coverS jllSt about any kind. of file
that can be read. on a computer screen ItS If it were a printed page, including the so-<:alled HTML
file:; read in an Internet browser. any file memt to be accessed by a Wtlrd pro<:ellsing or desl<-top
publishing program or its viewer. Or the files prepared for the Adobe Actobat reader and other
electronic publishing tools. Oraphics includes photographs, piCTUreS, animations, movies, or
drawings. Display includes monitors, flat-panelllctive or passive matrix displays, lltoDoduome
LCDs. projectors, televisio/lj and virtual-reality tools.
All employees granted Internet access with City facilities will be provided with a written copy of
this policy. All Intemet useiS must sign the follo...ing statement:
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"I have a =eived a written copy of my City's Internet usage policy. I fully uuderstand the terms
of this policy ana agree to abide by them. I realize that the City may record for managemCllt use
the Internet address of any site that I visit and keep a. record of any network activity in which I
tra.'13mit or receive any!cind of file. I acknowledge that any message I send Or receive will be
recorded and stored in an archive file for management use. I bow that any violation of this
policy could lead to dismissal or even criminal prosecution."
DETAILED INTERNET POLICY PROVISIONS
A) Manaeement and Administration
1. The City has softw~ and systems in place that can monitor and record all Internet usage,
and we reserve the right to do so at any time. No employee should have any expe<;tation of
privacy as to his or her Internet usage. We will review Int=et activity and analyze usage
pattems, and may need to publicize this data to assure that City Internet resolll'Ce$ are devoted to
maintaining the hiihest levels of productivity.
2. We reseeve the right to Inspect any and all files stored on City property in order to assure
compliance with policy.
3. The display of any kind of sexually explicit imaie Or document on any City system :5 a
violation of our policy on sexual herassment. In addition, se:walJy explicit mateIia1 may not be
archived, slored. distributed, edited or recorded using our network or computing resources.
4. The City clJITently does not use software to identify inappropriate or sexually-explicit
\ Internet sites, but reserves the right to obtain and use such software to block inappropriate sites if
it becomes necessary. If you find yourself cOMected incidentally to a site that contains sexually
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explicit or offensive material. yeu mU$t discoanect from that site immediately, reg<lZOless of
whetl1er that site had been previously deemed acceptable by an,. screening or reling proaram.
5. The City's fntemet facilities and computing resources must not be used ~owinsly to violate
the Jaws and regulatioos of the United States or eny other nation, or the laws and regulations of
any state, city, province or other local jurisdiction in any mr.terial way. Use of any City resources
fur illegal activity is grounds for immediate dismissal, and we will cooperate with any legitiIn..te
law enforcemeot ~ctivity.
6, Any software or tHes downloaded via the Internet into the City computers become the
property of the City. Any such files or software may be used only m ways that are consistent
with their licenses or copyrights.
7, No employee may use City facilities knowingly to download or distribute pirated software or
data.
8, No employee may use the City's Internet facilities to deliberately propagate any virus. worm,
Trojan horse, or !rep-door prosram code.
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9. No employee may use the City's Internet facilities knowingly to disable Or overload any
computer system or network. or to circumvent any system intended to protect the privacy or
security of another user.
10. Each employee using the fnternet facilities of the City sbaIl identify himself or herself
honestly. accurately and completely (including one's City aifiliatioo. and function where
requested) when participating in chetS or news groups, or when setting up accounts on outside
computer systems,
11. Only those employees or officials who are duly authorized to speak to the media, to analysts
or in public gatherings on behalf ofilie City may speaklwrite in the n;lllle of the City to any news
group or chat room. Other employees may participate in news groups or chats ill the course of
business when relevant 10 their duties, but thq do $0 lIS individuals spe3ldng only for themselves
12. The City retains the copyrii!lt te any material posted to any fol'lUll. news group, chat or
World Wide Web page by any employee in the course ofhis or her duties.
13. Employees are reminded that chatS and news pups are public forums where it is
inappropriate to reveal confidential City iAformation, customer dllta, and any other material
covered by existing City secrecy policies and procedures. Employees releasing protected
information via a news group or cllat, whether or not the release is inadvertent, win be subject to
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all penalties under existinS data security policies and llIOCedures, as wtUllS state law governing
government data practices.
14. Use of City Internet access facilities to commit inftactions such as misuse of City asselS or
resources, sexual harassment, unauthoriZed public speaking and misappropriaticn or theft of
intellectual property will be &rounds for discipline.
IS. The City will limit Internet access to those employees who demonstrate legitimate business
need.
16. In the interest of keeping the City well-informed, use of pews bciefUlg services like Pointcast
is acceptable.
17. Employees may llse their Internet facilities for non-business research or browsing during
meal time or other breaks, or outside ofworli: holll'S, provided that all othel' usage policies are
adhered 10.
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18. The City will comply with reasonable requests from law enforcement and regulatory agencies
for logs, diaries and arcbl-ves on individuals' Internet activities.
19. Employees with Internet access must take particular care to W'ldemand the copyright,
trademark, libel, slander and public speech control laws of all countries in which the City
maintains a business presence, so that our use of the Inttrnet does not inadvertently violate any
laws which misht be enforceable Il€ainst us.
2Q. Employees with Internet access may dov.uload only software with direct business use, and
m\lSt a=&;c to have such software properly licensed and registered. Downloaded sofuvare must
be used only under the terms ofits license.
21. Employees with Internet access may not upload any software licensed to the City or data
owned or licensed by the City without explicit alIlhoriz:ation from the manager responsible for
the software or data.
22. Employees with Internet access may not use the User ID and password for their City dial-up
account at any other location, including their hOllle.
"ij) Technical
1. User IDs and passwords help maintain mdividuaI acCountability for Internet reso~e usage.
\ A:n.y employee who obtains a password or ID for an Internet resource muse keep that password
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confidential. City policy prohibits the shariDi of user IDs or passwords obtained for access to
Interne! sites.
2. Any file that is downloaded must be scanned for viruse$ before it is run or accessed.
C) SecurliY
I. Any employee with Internet acceSll who feels that their aceouot is being used or aocessed by
another indi>idual without authorllation should report their filldings immediately to
management. .
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Date of Adoption: Se.ptember 14 1998
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I have a received a written copy of my City's Internet usage policy. I fully
understand the terms of this polley and agree to abide by them.
I realize that the City may record for management use the Internet address
of any site that I visit and keep a record of any network activity in which I
transmit or receive any kind of file.
I acknowledge that any message I send or receive will be recorded and
stored in an archive file for management use.
I know that any violation of this polley could lead to dismissal or even
criminal prosecution.
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Employee Signature
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Received by
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World Wide Web Policy I DRAFT 12/fJ/97 '
Purpose
The eily of Hopkins provides accessible information SClVices to the public through a 24-hour
interactive World Wide Web site.
Coordination and Design
The City Manager's Office coordilllltes the city's Web site and assists citydepartmenrs in making
infonnation available on the Web. The COlllmunity Relations Coordinator shall design the city's
Web site to proville a consistent graphic look., which is easy to navigate and accessible to the
public. My other Web pages and their information produced by or for city departments shall
con fOnD to this design standard.
The Community Relations coordinator is the primary contact polson for building and
programming the Web site. Developers of any other Web peges inlanded for publication on the
city's Web site need to meet the guidelines IlJ1d responsibilities outlined in this policy and the
cumnt Wlhnical standards.
Domain Name
City departments shall use the city's domain name (which likely will be ci.hopkins.mn_us) for
World Wide Web activity related to city business or services. Department also may use the
foilowing convention for Web site addresses: (whicb likely will be
www.cLhooklns.ll1Il_usldeo=e.)
Content
The City Manager's Office will coordinate with departmel'lu to provide the tools, training and
other assistam;e ao those departments can publish and mail'ltain their informadon on the Web.
Content standards
Allsubjec;t m~er and their links on rhe city's Web site must relate to information about
the city ofHcpl<ins,
Quality
All work must be free of spelling and grammatical errors, The information may not
contain objcctionable material or point directly to objectionable material.
Responsibilities
. Department Web site coordinators, working with and through tbe Community
Relations Coordinalor. are responsible for adding, changing and malnraining the
infonnation on the Web sile.
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· Deparlmellt !lew and division supervisors are respensible for being knowledgoable
about 1/1e oontent of1/1o Web site.
. Tho Community R.elations Coordinator is r~ponsible for ensuring that the city's Web
site is functioning properly.
.. The Community Relations Coordinator (style and conlelll issues), the Assistant City
Man~ger (lega/and DllIa Pr~llces issuesj, and the City Manager (genera! cOlltem
I.fSues) will have the final authority for issues related to the content of all pages that
are part of the city's Web site.
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,POLICY 4-D
COMPUTER US:lt
1 PURPOSE
This guid.eline establishes the policies and prooeaures for employee Use of city computer
systems. Employees are expected to use their computers in a professional and business like
manner. While the City encourages IU1d supports employee Wle of computer systems as a means
of improVing productivity, certain restrictions are neoesSlll'Y to avoid improprieties, emure that
establiahed standards are mot. and maintain appropriate security of computerized <1ata. The intent
of these procedures is to ensure that use of the City computer systems is consistent with the best
interests of the City. These procedures do no~ attempt to articulate all required or proscribed
beaaviors by users, but merely cover the most conspicuous examples.
2 DEFINITIONS
For the purposes of the procedures in this guideline, the following definitions shall apply:
Applleatlon: The system, process or problem to which a computer, pro$l'am or software is
applied. Examples include complaint tracking, sign inventory, utility billing, etc.
Data File: Collections of data accumulated for a definite use. Examples include word processing
documents, spreadsheets, databases, etc.
Hardware: The electric, electronic, and mechanical equipment used to process data. Examples
include the-central proce.;sing unit, keyboard. monitor, printer, etc.
Informati(\1\ Resou.rce$ - Any information in digital electronic format, including, but not limited.
to electronic mail, voicemail.localdatabases.extemaUyaccesseddatabases.clip art, digital
images, voice and sound recordings. '
Internet- A vast collection ofint=nnected. computer networks that can exchange inforIDl/.tiotl
through the use of common protocols. The World Wide Web (W'Y/W) runs on the Internet.
LAN (Local Area Network) - A network consisting of electronic devices communicating with
one another and sharing hardware, software, data, and infonnation resources.
Program: A unique set of instructions, purchased by the City, created by City staff or by
consultants, that tell the computer how to perform a function or series of functions.
Software: A set of programs that teU the computer how to perform a function or series of
functions, u.ually created by commercia! firms for sale and general use in specific types of
applicatiOns.
Template: A stored pattern of instl'\lctions or macros, developed in software, for rmorrning the
same repetitive process on different sets of data.
Computer Policy
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GENERAL COMPUTER :POLICIES
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City Ownership. All software, programs, applications, templates, data, and data files
residing on municipal computer systems or storage media or developed on municipal
computer systems are the property of the City ofaopkins. The city retains the right to
access, copy, change, alter, modify, destroy, delete or erase this ~perty.
Computers, computer files, any e.mail system, and software furnished to. employees are
City property intended for business use. Employees should not use a password, access a
file, or retrieve any stored communication without authorization. To ensure complianoe
with this policy, computer and e-mail usage may ~e monitored.
Copying Software, Pro~. Applications, Templates, Etc. In many eases, copyright
Ia.ws and/or licenses for commercial software, programs, applications. and templates used
by the City problbit making multiple copies. The City and it.! employees are required to
abide by the federal copyright Jaws and to abide by all such licensing agreements.
Employees may only use software on local area networks or on multiple machines
according t9 the software license agreement.
Back-Up of Data Files. Employees are expected to regularly back-up computer data files
in order to avoid irretrievable loss through hardware failure.
Use ofEmployce Microcomputers to Work on City Data Files. Employees who own
peJ:SOnal microCOlll.pUteI! ma.y wish to use them for work at home. Those who choose to
do so must adhere to iliis procedure guideline with .regani to use of City-owned software
or data flies. Use of outside computers introduces the risk that a "coinputor virus" could
infect City computer systems. Data files must be cheeked by virus detecting software
before oopylngthem back to City computers.
Inappropriate Uses. The following is e list ofprohihi~ed behaviors or uses of the City's
computer systems and resources. Engaging in these behaviors or using the City'S
computer systems in an inappropriate manner will result in disciplinary action.
. The display, printing, or transmission ofsex1Jally explicit images, messages, and
cartoOn8 is not allowed. Other such misuse includes, but is not limite<;l to, ethnic slurs,
racial comments, off-color jokes, or anything that may be construed as harassment or
showins disrespec,t for othel'S.
. Using the City's computer systems or knowingly allowing another to use the City's
systems for personal profit, commercial product advenisemenr or partisan political
purposes, The E-mail system may not be used to solicit anyone for oommercial
ventutes, religioWi or politioal causes.
. Infringing on third party copyrights or other intellect1.lal property rights, license
agreements or other oontracts; for example, illegally installing or making available
copyrighted software.
. Inappropriate copying, modifying, distributing, transmitting or displaying files or
other data or information resource~.
Computer Policy
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. Sharing yolU' user lD or password with any other person. In t!1e result tha.t you do
shAre YOIU' l.lSer lD or password with another perso;u, you will be solely responsible
for the actions that other l'eI'SOll appropriated. .
. Any unauthorized, dell"b<<ate action that c:lamages.ar disrupts a computing system,
alters it normal' performance, or causes it to malfunction.
. Use of systems and/or networks in attempts to gain unauthorized acCe5! to remote
systems.
. Decryption of system or user passwords.
. Unauthorized oopying of system 1lle$.
. l:ntentional attempts to "crash" network systems or 'programs.
. The willful introduction of computer "viruses" or other disruptiVe/destrUctive
programs into the orga.'lization network or into external' networks.
. Sending anonymouse.ms.il messages.
Employees should notify their immediate supervisor, the City MlU1&ger or any member cf
management uponlearoing ofviolatioIlS oftlris policy. Employees who violate this
policy will be subject to disciplinary action, up to and including tcnnination of
employment.
Managers and sUpeM.Sors are responsible for ens1.l1ing the appropriate use of computers,
e-mail, and internet a.ocess through training, supervising, coaching, and taking
disciplill31j' action, when necessary.
INTERNET POLICY
internet access to global electrollic information resources on the World Wide Web is
providro by the City to assist employees in obtaining work-related data and technology.
The followL'lg guidelines have been established to help en!\lre responsible and proouctive
Internet usage.
All Internet dara that is composed, ll'lll1smitted, or received via. our computer
communications systems is considered to be part of the official reccrds of the City and, as
such, is subject to disclosure to law enforcement or other thircl parties. Consequently,
employees should always ensure that the bUslneas infol'llls.tion contained in Internet e-
mail messages and other transmissions is accurate,. appropriate, ethical, and lawful.
The equipment, services, and technology provided to access the Internet remain at all
limes the property of the City. As such, the City reserves the right to mollitor Internet
traffic, and retrieve and read any data composed, sent, or received through its online
connections and stored in its oomputer systems.
Computer Policy
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4.04 Data that is composed, lraD$mitted,. acCllllSed, or received via the Internet must not
. contain content that could be QOll.$ldered discriminatory, offen&ive, obscene, tlu-eateoing,
harassinl,i, intimidating, or disruptive to any employee or other person.
4.05 The unauthorized use, installation, copying, or distribution of copyrighted, trademarked,
or patented material on the Internet is expressly prohibited. As a gcnoraJ rule, if an
emploYee did not create rnatorial, does not own. the rights to it, or has not gotten
authorization for its use, it should not be put on the Internet. Employees are also
responsible for' ensuring that the person sending any material over the Internet has the
appropriate distribution rights.
Internet users should take the necessary anti. virus precautions before downloading or
copying 8.!IY file from the Internet. All downloaded files are to be checked for vinises; all
compressed files are to be checked .befOre and after decompression.
.
E~MAIL
~. E-Mail (electronic mall) plays an increasingly signi~cant role in our
cotnlnunicalions. Along with the benefits orE-Mail, come increasing risks and
respotlSibilities.
Empioyees are respollSihle fur adhering to City standards when e-Mail is created, sent,
forwarded or saved. Failure io adhere puts the City and the individual at risk for legal or
financia.lliabiUties, potential embarrassment and other consequences. E.Mail documents
are public documents,. . . .
City of Hopldns policies and procedures are a.dapted, to make employees aware of the
, risks associated with using E7MaiI and'to advise them on the City's requirements
regarding the use of E-Mail. .
This policy also applies to all contractOrs, consultants, volunteers, agents or any other
persons who have gained or are given access to the E-Mail system.
n~ Policies. All other City policies apply to E-Mail.evenifE.MlIilis not specifically
mentioned in those policies. Examples include the data retention'policy as well as various
sections of the personnel policy.
Vinlations. Violation Qfthese pOlicies may result in the cancellation of the violator's E.
Mall account and maybe groUl1& for diBciplinary action up to and including ten:nination
of employment with the City of Hopkins.
Put;1ose of B-Mai!. The E-Mail system is a City-owned tool and is to be '-!Sed for matters
directly related to the business activities of the City of Hopkins and as a means to further
the City's mission by providing servioes that are efficient, accurate, timely and complete.
[n order to provide excellent services, the City prOmal'lS strong working relationships
among employees and a supportive working enviro1)IIlent. For example, news about
employees or notices of union or department events would be considered as City
business.
T Computet Poli,y
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5.05 Public Natlw nfFftMaiL E.Mail is a public record like any other public document. E-
Mail may be searched for evidence in any legal proceeding. :By using the E-Mail system,
the employee consents that the following authorized City representatives, the City
Manager, Departlllllllt Head, Supervisor, and systems' administrator, may review any
messages on the system, may use any information for any legitimate business, legal or
disciplinary pwpose and may disclose or disseminate such messages to appropriate third
parties.
5.06 Retention ofE-Mail.E.Mail messages meet the State of Minnesota definition of a
."recoro." As such, specific classifications of E-Mail shall ~ retained according to the
City of Hopkins Records Management Policy. E.Mail falls into two classifications:
Record (}fva!~; E-Mail is considered a record olvallle lfit is required for ongoing legal,
fiscal, administrative, operational or research pwposes. These records shall be saved by
the user to a word processing or paper file for storage according to City retention
requirements. Example: Official correspondence regarding a litigated matter.
Tl"(JllSitory record. E-Mail that does not fall into the above classification is considered a
transitory record. Transitory re~rds are generally documents of short-term interest that
have no documentary or evidential value. The user is not required to save or convert a
transitory record. Example: Quasi-official notices including memoranda and other
records that do [Jot serve as the basis for official actiO:lS, such as notices for meetings or
holidays. Almo;! all E-Mail falls into this category and may be deleted immediately.
5.07 ftphibition on Ini\Pm-anriate Mes~a~e Contents
The E-Mail system shall not be used for:
. charitable solicitatio:lS or support for outside organiutlons (unless sponsored by the
City)
. outside business or commercial activide5 for the purpose offmancial gain
. political activity
. religious solieitations or causes
The E-Mail systcm shall not be used to promote, foster or perpetuate discrimination on
the basis of race, c!'\led, color, age, religion, sex, marital statm, statllS with regard to
public assistaMe, national origin, physical or mental disability, or affectional preference.
The following types of E-Mail messages, though not exhaustive, are strictly prohibited:
. E-Mail that is ofan offensive, harassing, threatenirlg or disruptive nature. Among
those which may be considered off'ensi ve are messages which contain sexual
implications, racial slurs, gender-specific comments, or any other comment that
offensively addresses someone's age, sexual orientation, religious or political beliefs,
national origin or disability,
Computer Policy
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. E-MaJI that contains any kind of sexually explicit remarks, material or attached
documenl$ or which may be a violation of the City's policy on sexual harassment. In
addition, sexually explicit material which is disallowed under the City's sexual
harassment policy shall not be archived, stored, distributed, edited or reeorded using
the City's E.Mail resources, unless done so for the pUIJ?ose of an investigation or
litigation.
S.08 Ri~ht cfTosl'ection and Duty to Rq>nri Abuses. By using the E-Mail system, all users
consent that authorized City representatives may, at their discretion, inspect, use Or
disclose any E-Mall or other electronic communications and/or data without further
notice. The City does not systematically inspect. all records and relies on users to report
offensive or inappropriate material to their immediate supervisor or the Personnel
Officer.
5.09 User's Rernonsibility for Securitv. Usors are responsible.for the security oftheil' E-Mail
account pMsword and any E-Mail that is sent via their account. To protcct accounts
agaillSt unauthorized use, take the following preca.utions:
. Protect the E-Mail account before leaving the computer unattended if there is any
possibility someone else could use the systent. If an E-Mail account is left open, and
someone else uses it, it will appear as if the message was sent from the original user
and the user will be held accountable.
. Protect passwords against unauthorized use. The user is responsible fer messages sent
via their account. Correspondingly, do not read, use or tamper with someone else's
account without their knowledge and cons'Xlt. Unauthorized use of an E-Mail account
may be unlawful.
. Change passwords on a regular basis. Passwords canbe stolen, guessed or
inadvertently made available.
5.10 Procedure for Misdelivered M.....'lIi!es. It: an E.Mail message is delivered by mistake, the
recipient should notify the sender ixmnediately and notify the System Administrator if the
problem appears to be. system related rather than sellder error. PUl'llOsefully reading E.
Mail intended for another person without tne expressed pennission of that person or the
City is impermissible and may be a violation oflaw.
5.11 Forwsrdinj' E.Mail. A user, in furwarding a message, which originates from someone
else, shall not make changes to !:hat message without clearly disclosing the exact nature
of the changes and the identity of the person who made the changes. Ifa message has
been designated by its origir.ator as a fonn of "Not Public Data" or "Attomey..client
Privileged," tlle recipient shall not forward the message without the prior consent of its
originator. ~
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5.12 l\A'''.''''iI''' Sent Outside the Citro When the user sends a mesSlie outside the City, either
through the futernet or other pathways, the message will be identified as coming from the
user at the City ofHoplcins. Because the user represents the City and because the user's
messages are public information, all such E-Mail shaI1 confonn to acceptable business
standards. Users shall not disclose on the Interne! "Not Public Data" or "Attomey-Client
Privileged" communications or my data protected 1)y the Minnesota Data Practices Act.
In addition, Internet communicatiotlS shall not include inappropriate message content as
defined by this policy.
5.13 Labeling: MessailBS as a Form ofOIon:public nata Although E-Mail is generally a public
docllme!1-t, electronic trallSmission of "Not Public Data" is an exCeption to the general
public nature orE-Mail. Designating a message as "Not Public Data" or a fonn of "Not
Public Data" has a legally useftl1 purpose. However, merely d~.;S"lIting a mes&age as
such does not necessarily protect tb,c message from disclosure to someone other than the
intended recipient. The law, not the label placed on the message, determines whether or
not the message may be disclosed to others.
\Xihen E-Mail is used to transmit "Not Public Data," as defined in the Minnesota Data
Practices Act (Chapter 13 of the MinnC$ota Statutes), the message should be clearly
ma:rked with one of the following designations: ''Not Public Data" or "Confidential" or
"Private" or "Nonpublic" or "Protected Nonpublic. or 'Trade Secret."
5.14 r ...helin~ Messaeeg as Attornev-Client Privile$<ld. Although E.MaiI is generally a public
document, electronic lranSmission of' Attorney.Client Privileged" communications is an
exception to the genera.! public nature of E-Mail. When E-Mail is ~ for'
communications between an attorney and a client, the message shall be clearly marked
with the heading "Attorney-Client Privileged.' Merely designating a message as
privileged does not necessarily protect it as privileged. but the designation has a legally
useful purpoSe. Privileged information, which is either received from or sent to an
attorney. shall not be forwarded or copied without the attorney's authorization.
Computer Policy
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June 19, 2002
To: Council
City Administrator
Director of Finance
City Attorney
RE: Computer Specifications
From: Tim Swedberg, Mayor
At the special Council meeting on Monday June 17, Council requested a new
procurement process requiring each vendor to provide quotes for the same equipment -
"apples to apples". Council chose not to use a process authorized by motion at the
June 12 Council Meeting that required vendors to make their independent
recommendations based on their experience and perception of the City's needs. Under
the original process it was impossible to compare the unique specifications of each
vendor and therefore, both equipment and costs were unique to each quote.
At the Special Council Meeting, I was asked by Council to provide specifications that all
vendors could respond to - in essence a standard configuration. With this letter, I am
fulfilling Council's request.
I informed Ms. Moore-Sykes on Tuesday after lunch that the computer experts at my
office were not available on Tuesday in response to her voice mail message. On
Wednesday morning, I met with the computer experts for 3-hours and attached is the
list of equipment that will meet the needs of the City and provide vendors and Council
with comparable information.
I want to make it clear from the beginning that this is a simple purchase of standardized ~. 1j'1!>
computer hardware and software that can be procured from numerous vendors such as Iy L .J.- ,I
IBM, Hewlett Packard, Dell, Gateway or any other computer manufacturer. In fact, this Vl,fc:/;/
equipment can be purchased online at any of these vendors. This equipment may also "., }v (-
be purchased through vendors who assemble computers individually. The State of /t"'J>~~C'
Minnesota contract may have all of this equipment and should be the first source rf'\ '\ .
checked and if available purchased from the State source. It also appears that North "\"X ch
Metro TV Channel 15 may provide both equipment and free support. \)'V'
This specification requires installation and a warranty on hardware or parts for 3 years.
It does not nor should it be intended as a contract for servicing the computers over the
3-year period. Emergency service to address computer software problems, viruses, or
internet problems is completely outside the scope of this specification. The City is not
hiring a vendor to provide service after installation, nor were we in the prior quotation.
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It is mandatory that all vendors who previously provided price quotes be mailed this
request for quotations as a courtesy,
Before the City Administrator solicits quotations, there are several issues that need
responses:
1, Council has approved 3 motions concerning computers for $1,700 for the Finance .
Director's computer, $3,000 for virus and computer repairs, and up to $20,000 for
the previous round of solicitations. I believe all 3 of these motions need to be
rescinded and I request Mr. Hoeft's opinion Otherwise, the audit record will be
inaccurate.
2, Staffs request for a server adds perhaps $5,000 to the total cost. A cheaper
alternative is to provide 40GB hard drives on each computer and forgo the server
completely or phase in at a later time, Internet access would still be through
individual computers and there is no difference in software as the server is only a file
cabinet and backup system. The specification provides 650MB rewritable CD's for
each workstation that can back up data.
3. Staffs request does not provide for a new computer(s) at the Public Works Building.
Before proceeding, I would like an assessment of the computer needs for employees
at that location.
4. I understand that there is a clear need for new computers for the City Administrator,
Director of Finance, and Accounting Clerk. I have heard of no problems associated
with the Receptionist or Clerk's computers. We can save money by only ordering
what is needed and I look forward to an analysis of the problems with each
computer.
5. We can save money by reusing keyboards and monitors. There really is no need to
purchase these unless a part is failing.
6. We can not move forward until it is clearly understood what the computer
requirements are for the SENSUS water monitoring software. SENSUS has the
potential to lower water system costs by automatic readouts of water use in homes
and businesses (This issue was identified as a need by Council Member Capra.)
7. If there are additional requirements for engineering needs by Public Works
Employees we need to understand those needs prior to asking for solicitations.
Depending on the answers to the above questions, the configuration can change
considerably.
Please remember that this process is completely different from the initial process. In
this request for quotations, the City is requesting cost information to make a decision.
The previous quotations were based on vendor's experience and preference. The
dollar amounts will not be the same if compared between the two processes as the
configurations are completely different in many instances.
.
Request for Quotations
City of Centerville, Minnesota
The City of Centerville requires the following computer hardware, software, and
peripheral equipment installed at our offices.
Item 1 IDE Mirrored File Server:
Quantity Descri~tion
1 Intel Pentium 3, 1.4GHz with 512K Cache
Single processor, 512MB SDRAM, (1x512MB)
IDE Raid Controller, ATA100 /4 Channel,
On board 10/100 NIC ethernet
1
Add in Raid Card, Raid 1
2
1
40 GB 7.2K RPM IDE Hard Drives to allow for mirroring
Windows 2000 Server with 5 Client Licenses, and 4GB Utility
partion
1
Tape backup Unit compatible with Windows 2000 server, IDE, and
Yosemite software provided with Windows 2000 server
1
UPS, 1500, Stand Alone, 120 Volt
1
3.5 inch diskette
1
48x IDE CD ROM
1
Standard Windows Keyboard
1
is" Monitor
1
Microsoft scroll able mouse
1
Documentation either electronic(preferred) or manuals
1
3 year parts and labor on site warranty
1
D-Link 8-port Switch
HP Laser Jet 4100
1
Item 2: Workstations
Quantity
????
Description
Intel Pentium 4 Processor at 1.7GHz, 256K Cache;
Tower or midtower ;
Integrated 101100 NIC and Sound;
512MB ECC SDRAM (2 DIMMS);
PS2 Keyboard;
17 inch flat screen CRT color monitor;
32 MB, ATI, Radeon video card wNGA cable;
20 GB EIDE Hard Drive at 7200RPM;
1.44 MB 3.5 inch Floppy Drive;
V.90 PCI Data/Fax Controller/ess Modem for Windows;
24X Max, CD-RW;
Microsoft PS/2 2-button, Scrollable Mouse;
3 year parts and labor on site warranty
The following software is intended for each workstation, but we would appreciate
licenses for the quantity of workstations ordered versus individual media for each
workstation.
Windows XP Professional Version with CD using NTFS;
Norton Antivirus 2002;
Zone Alarm Firewall Corporate Edition
Software documentation (electronic preferred)
CITY CLERK'S COMPUTER SYSTEM
. Most of the time runs in safe mode - On nwnerous occasion had to reinstall
system software
. Monitor operates at 16 bit color - Can not install digital camera software or utilize
same
· Need Windows 2000 - GIS Software unable to run or utilize software
· Deskjet 7l0C extremely slow output speed
. No CD Writer
. Looses printer - needs to instaIl printer software often
L__ _
Receptionist Computer
· Periodically crashes without warning and needs to first be brought up
in safe mode and restarted a second time to enable the computer to
run.
. Extremely slow internet access which causes timeouts while
transferring information from web site to web site.
. Operating system hangs, mouse locks necessitating a reboot.
· Difficulties sending attachments via e-mail to or from due to outdated
software.
. Unable to shutdown the computer.
F.'jl : NORTH METRO
FAX ill. 612 780 8242
Jun. 26 2ElEl2 11:35AM P2
f:
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rth Metro
. '. 'l'elet;omrru!n(catinm Commission
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. . MedUI Cllnln
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TO: . City of Centervllle
FROM: Rose Valez; NMTC
RE: Computer needs
DATE:
June 26, 2002
Thank you for giving me the opportunity to let you know what services I can
provide for you and the related costs.
As an employee of North Metro Telecommunications Commission llod the
Media Center J am an arm extension of lilach community repreliented by the
Cable CommIssion. Having said that, should YOU decided to have me
"custom build" computers for you, there would be no charges to you except
for the costs associated with the computer components. I purchase my
components from the same wholesale vendor that Dell and Gateway
purchase. I will give you a detailed Invoice of components I purchase (plus
shipping) you would then reimburse the North Metro Telecommunications
CommlS5lon. We would need an approved motion or signed resolUtlon from
Centervllle that you agree to reimburse NMTC for purchased components.
I would build, Install, maintain and troubleshoot your svstem...as e service to
you. Manufacturer component warranties will also be Included. Should you
need my continued support I would be able to do that, However, my first
priority Is to N MTC. Most systems have little ongoing problems !lfter the first
month or 90, I em in the office at 6:30 Elm to 4;00 pm. If you would need
my assistance on Fridays, Saturdays or Sund<lYS you would have to
compensate me directly as those are not my normal work days. I will give
you a 24 hour number you elln rellch me. There will be days and times
however, that I will not be available.
You should have systems thet would crOSS piatform your Server, City Staff
and Public Works. These computers listed below would handle anything you
could Imagine. Ideeliy It would be nice to upgrade the entire system at one
time. Selow are components that may be well above your needs, and I
certainly could build you a very good system using less expensive parts.
1630. 101S1 Aveni" Northeast, 1IIalne:, MN 55449-4419 PhDne: ('763) 780-8241 Fax: ('763) 780-8242
Blain. 0 C.ntervllle 0 Circle Pilies . Hom Lake . WlnBio/l . Lino Iakea . Spri/llJ Lake POl'k
L___ __ ___ _
F~,"1 : NORTH METRO
-
FAX "0. 612 788 8242
Jun. 26 2002 11:36AM P3
2
I agree completely, should you have functioning 17-21 Inch monitors,
(smeller monitorS are not acceptable for continual use) keyboards, and mice,
there is no need to upgrade/replace. The key word Is functional"
Motherboard:
Proposed systems would Indude top rated 478 motherboard, 6 PCI slots,
AGP Pro 4x with adjustable voltCige, 2 OIMM sockets, a total of 5 fan
headers, monitoring features, 10/100 Mbps Ethernet/network controller from
Intel, Fire Wire controller from Texas Instruments, an IDE RAID ATA-133
controller from HlghPolnt (HPT372) and last but not least, a PCI sound Chip
from eMI 8738 providing 6-channel audio solution / optical and SPDIF output
Included, and high-speed usa 2.0 pcr Card. . Two RS-232 Serial Ports
(16550 UART compatible) - One Parallel Printer Port (SPP/EPP/ECP mode) _
One FDD port (supports 3 mode, 1.2/1.44/2.88 MB FDD) - Provides 4 USB
ports (2 x rear, 2. )( pIn header) - Provides 2 IEEE1394 ports (1 x port, 1 x
pin header)
Processor:
The Intel@ Pentlum@ 4 processor, with 2.2 GHz, takes desktop computing to
a new level by adding s 400 MHz front-side system bus along with offering
512K performance-enhancing, level-two cache advillnced (SSE2) multimedia
instructions. 8ullt on Intel's Indui?J;ry-leedlng O.B-mlcron technOlogy with 55
million transistors, It prOVides the outstanding performance and advanced
features needed to tackle your most demanding proceSSing needs. Ideal for
office production, multi-tasking, Intemet audio and streaming video, OVD
authoring, Image processing, MPEG4 creation, speech recognition, 3D, CAD,
games, and multimedia.
Memory;
Premium 512MB 32X64 PC2100 OCR Memory (266Mhz)
Dual CDROM:
16x DVD-ROM Drive Wj48x CD Read Speed
24Xl0X40 Internal CD-RW
Floppy:
3.5 Internal Floppy Drive
Video;
nVldla AGP Geforce2 MX400 64MB Video Card w/TV out
Case;
350 Watt pOWer Supply w/3 fans for cooling
Hard Drive:
SO GB 7200 RPM ATA-133 <8.5 ms seek (server would have 2 for Mirroring)
FRCl~1 : t-DRTH I'ETRO
-
FAX hlJ. 612 780 8242
JLln. 26 2e02 1t:36AM P4
Documentlltlon:
All necessary Discs and Manuals
Workstation Cost: $1014.92 (max) plus shipping (with all top line
components) Deduct $50.00 if ordered before June 30, 2002 (component on
sale) A less expensive system could be built,
Server Cost: $1114.92 (max) plus shippIng (added cost Is for extra mirrored
hard drive)
Other Related Costs:
3
Workstation Operating System:
Microsoft: XP ProfesSional add $140.00 per system
Server Operating System:
Microsoft: Server 2000 W/5 client licenses add $411.00
Workstation or Server RFP does not Include any Office Suite programming
(I.e. Microsoft XP Omce Professional Full Version add $195.00 per system)
Includes: Word, Excel, Access, Outlook, PowerPolnt and Publisher
HP LaserJet 4100 $1579.99
1200 dpf
25 ppm
Network Capable
APC Power SurQe Protector $174.99
6 Outlets
Output VA/Watts 650/400
There are other brands equally as good for much less.
EtherFast 10/100 Network Switch $59.00
8 Port
You may be well advised to purchase pre-built computer systems from a
reputable vendor. If you are looking for "general" purpose computers with
average office computing needs, that may be your best bet. I would be
Willing to take a look at what you decIde, If you go that route. Please
remember some brand name computer companies include a lot of
unnecessary programming that not only slows the system, but can be a pain
to upgrade as It Is Integrated. This you would want to stay away from.
These prices are subject to change.
1_
PC SOLUTIOHS, IHC.
612-588-6112
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..
PC SOLUTIONS
inc.
JH:il) \X'a!;hingcon :\\'cnue N.
:\lillt.l~P{)li:l, :\[;'\1 S5.~11
Ph: r,12.58~.J5jj'1
Fax: 6'\ !~S38-G 112
June 25, 2002
Kim Moore-Sykes
City of Centerville
1880 Main St. .
CenterviJle, MN ,5038
Dear Kim,
Thank you for the opportunity to put together the quote for your proposed network upgrade. I have put together two separate
quotes for you. The first contains Ib.e tequested spec\tlcations tilat were forwarded to me by Teresa Bender on friday, June
21", The second is the quote for the notwork Ihat PC solutions suggests. There are a series orConcerf1s we have regarding the
requested specifications. If possible and when appropriate, 1 would appreciate an cppol'tUnlty to dlsc.uss th~:ie conc.erns. with
you. I believe it is in the best interest ofthe City of Cenrerville to look closely <Il the long-term goals when planning your
technology.
] will follow up with you tomorrow to make sure yuu recolved the infonnation and to answer any questions you may have. Peel
free to oontact me if you have any immediate questions.
Scott 1ohnson
Technology Consuitant
6J2-217-1218
NEl"fIORKIHG . COMf"UT~A P~OOUCTS . 5~AVICI:: . SUPPO"'T. WEe DE.vELOPMENT .. WES HOSTING
PC SOLUTIOHS, INC.
612-588-6112
".3
,~
Customer: Ci~' OfConlerville
Addre,,: 188U M.in Street .
City; Conl."'iIIe Stale:MN ZiP: 5:\038
Con'taoe K.im Moore-,sykes
Phon.; 651-429-3232
Sales Associate:
Dir..t Phone:
E-MU!
Dote:
Scotl John.'iQll
612-217-1218
siohnsO!1to1ocl-iolutionsmn.com
612412002
QUOTE
Qty. Modol DacripllllJl Price EII~h Extended Price
ReQllest.cd ScM'et and Mise.. Hardware
] PC Sol utions Server P!lI, 1.40Hz Pro'..."r, 512K Cuche, 512MB PCl33 $3.295.00 $3.295.00
SDRAM. F..ttrdk RAID Card, lntegrutc-d ATA RAID.
Olle! IDE 400B 7,2(l(Jrpm Hard Drive,. !ntcgMeu Nfl:. i[vtlf>
L44MB Floppy Drive. 52X CD-ROM. P~2 MOll'. & tpG'?l.
Keyboard, Seagat. 20140GB IDE r.p. Drive, Window, l;JP -
2000 ~erver wl1h 5 CAL., 3 Ytl!lfOn Sile P"rt.'-nd Vfl'V< 1-'D6
Labor W""anty. DO'"mon",tioll. ~o'k 14f ~~
.(M-~r Iotf Na./11'<- ~ CD w.. . /p1~00
J UP~ APe Smart-lW IS00f' . Ib L6U:-~':nfJ 8725.00
flU'-"" IfV
I Switch D-Link 8 Port.IOIIOO SWitoh}J IfCt- dttPr Y"I $62.00 $62.00
Lp,o/J>t.~~~ (1. V
I Primer HP L......;.t 4100 Printor 'if' ~ti-hI $1,(144(10 $1,014.00
"./ ~
1 Monitor ~/ 15" Color Monitur $140.00 $140.00
)JrPf- a...~ ~h.()OI(~ pr,A...U-V
tft DO P i06 tZ. (lJJ.-i-wcv-luoR pfl.-,~ ~-0
Sul'-Tom!, S5,266.00 85,266.00
\
~.
. . :1,/1.,(,-
[p't'V"
~~0
l'IP11l Nllte: All quotas tlr~ VIlJidJ'Of 30 dl)'S.
~ UPS - t{.1U~~ Phoe,V ~~t
,
J!ltbc;,f SCZnDql/..e H-no re.~e.s $CSt-
Sllippmg/Handljn~:
Otber:
Tutal:
lED
$0.00
SS,zM.UU
Scott John.on - roohnology C,m:m1tant
I
-,J PC SOLUTIONS
ine.
363$ WaShL~~AVenlle N.
Mlnl.tlilalloli'l. MN SS412
Client Sisnature
PC SOLUTIONS, INC.
612-588-6112
p."
Customer: City or Cent.Mlle
Am",: 1880 Muin ~ln:el
City: CcnterviUe Stutc: MN ZiD: 55038
Contact: Kim Moore-Svk""
Phone: 651-429-3232
Sales Associate: Scott Joru1.'iOI1
Direct Phone:
E-Mail
Date:
612-217-121~
siohnsonl!pDOl'101utionsmn.com
6124/2002
QUOTE
Qty. Mud.1 ne.cripllon Price Eoch Extended Pric.
ReRuested Wurkstsdun
1 PC Sl)lution~ W orkstatioll PIV. 1. 70Hz Processor, 256K Cache, MidlOwer Cuse, $1,29.5.00 . $1,295.00
2 x 256MB PCI33 SDRAM, Integrdlo" IWlfJO NlC,
Intogruted Sound, PS2 Mo",. & Keylx"rd, 32MB
ATl Radeon Vid"" Card, 20GB 7,200fjlm H"," Dnw,
1.44MB Floppy Drive, 32XCD-RW.1 ISII \' 90 PCI
Modem, WindOWli XP PrUftli:'iiomil. Nw1()11 Anti Viru.~. I
3 Ytmr On Site: W.Ilrrnnty. DOA Check I
1 Firewall Zon. Lab, ZoneAlunn Pro3.0 (Internet Purchu,e) $206.00 I $206.00
1 Mmlitor SlLmpo J71l LCD Fist Soreen Monitor ,- ~Q $690.00 I $690.00
Sub-Tolal: $2,191.00 $2,191.00
PJeao, Nohl All quutes oIIrel \!ulid fur 30 dlf)'Y.
Shlppin,lll'Hlindling:
(Jlhor:
Tofal:
TBD
$0.00
52,191.00
Scott 10hnsOn. Technology Clln:'lultam
PC SOLUT ONS
il1t;.
Client Signature
3.B39 Watohlrvw\.OO A~mle Ii_
Minfl8Q;oofia, MN 55412
Jun 25 02 12:30p
PC SOLUTIONS, INC.
612-588-6112
p.3
Customer: City ot' Centorville
Addres.: J 880 Mllin Stroet
Cjtv; Centerville Slate: rvlN lin: 55038
Contact: Kim Moore-,svkes
Phone: 651-429-3232
Sales ASBOOiate: Soott .lobnsol1
Direot Phone:
G-Moll
Date:
6]2-217-1218
slohnsnn@nc....olutim1lolmn,com
6/24/2002
QUOTE
Qty. Model Description Price Each E,teaded Prke
Recommended Son-or and Mise. Hardwnr~o;tion 2
I PC S()lutiolld Server PIlI. 1.40Hz Prooe',"lf, 512K C.che. 512MB PC 133 $5,063.m $5,063.00
SDRAM. Aililpk;t; SCSI RAID Curd, Inlcl!Iulou SCSI
RA m Cantroller. Dual SCSI 36G8 I Ok 1)\111 Horu
Drives. Integrated 10/100 NIC, 1.44MB Floppy Drive.
52X CD-ROM, PS2 M<,u,", & KeY\>l1aru, S.agal.
20/40GB SCSI Tape Drive, Windows ;OUO Sen;er with
5 CALs, '! Year On Site Patb & Lubm Wtlttll.nl:y,
Documentation, DOA Chcok
I UPS APC SmHrt-1JPS JOOOV A $559.00 $559.00
I ~\l,-'itch D-Lin!< 8 Port 10/100 ,witch I $62.UO $62.00
I
1 Printer HP LaserJo! 4100N Printer ;tw-vL dv $1,585.00 $1,585.00
1 Monitor IS" COIOI Monitor $140.00 $140.00
.
I
Sull-Total; $7409,00 $7 409.00
flaueNII'e: All quotq,;uc valid ti1r3U days.
ShippinglHandling:
Other:
Total:
1'8D
$0.00
$7,409.00
Scott Johnson - rechnol"BY Co",ullant
J
-,l' .PC SOLUTIONS
- ,
inc.
3aJ9 Wa~hlngton Avenue N.
MII'I"'eiI~-:lU.l!.MN554';!
Client Signature
l__
i
I _
Jun C!5 OC! lC!:31p
PC SOLUTIOHS. IHC.
612-58S-611C!
p.5
Cuslomer: Citv uf CClllcrville
A.cklnsSIi : 1880 M.i1] Street
City: Conlerville . ,sbiltJ:: MN Zio: 5503S
ContAct: Kim M",...-Svkos
Phone: 651-429-3232
Sales Associate: ScoUJohn:mn
Direct.Phone: 612-217-121 R
E-Mail
Date:
s;Olml".Ollrm.DC~olutionsmn.com
6/24/2002
QUOTE
Qty, Model Descrlpllon Pri~ EU4!h Ellended Prioe
Reeommcfled Workstation Ontion 2
j PC Solutions Workstation PIV, l.7GHz Prn"".."'r, 256K Cache, Mldtowor C",c. $1,170.00 $3,850.00
256MB PCB3 SlJltAM, lnlegr.led 1(111)0 NIC,
Integrated Soun~ PS2 Mouse &. Keybo<lrd, 321'v1B
AT! Radeon Video Cord, 20GB 7,200rpm Hum Driv.,
1.44MB Floppy Drive, S2X CD-ROM, U8R v.90 Pel
Modem. Windows XP PrOftlBliioDIlJ. Spcakl;N:, J Y cnr
011 Site WartaIlty, DOA Check (Use Ml:tJec .5oftwar~) ...
5 FlrawaH Zone Labs ZoneAlann Pro3.0 (ln1ern~l Purchu:>e) $206.00 $1,030.00
5 Monitor 17M Color Monitor $175.00 $S75.00
~ O(P
Suh-ToM: 51,551.011 $7 755.80
PI~. :'iot.: AU quotes M: vulid fol' 30 Ull"',
Soott Johnson.. Technolusy ClJu$ultant
Client Signature
!'.hippmglI-hmdling:
01I1lli':
Total:
1'8D
$0,00
S'7,755.00
I
'~" ,PC SOL..UTION5
. in$#.
3339 Wash:rQlOI'l AVElnua N.
Uir~'lt3lpoijs. MN 55412
Jun 25 02 12,31p
PC SOLUTIONS, INC.
612-588-6112
p.4
Customer; City (It'Ccnt.enrillc
Address: 1880 Main Street
City: Centerville Shlte: MN Zin: 55038
Contact: Kim Moon::.oSvkes
Phone; 651-429-3232
Sales AlJ30ciate: Scott .I(ll1mwll
Direct Phono:
E-Mail
Date:
612-217-11Ig
siclmsol1(Wl1l'::<<llution~mn.com
5/3 1/2002
QUOTE
Qty. Mudel Description Price Ea<h Extende4 Price
Rccummended Software
1 Sot1wl:lre Veritas Backup Exec 8.6 for NT/2000 with M,di, $679.00 $679.00
5 ~oftwarc Miorosoft Offioe XP Standard EJititln . Upen Bus.ines:-> $424.00 $2.120.00
I M~dia Microsoft Omce XP MedIa $35.UO $35.00
Suh- Total: $1 \38.00 S!,834.00
Pie... Netr. All (juote& lIflJ Wl!ld fnr 311 days.
Sl1ippingiHandlil1g:
Otnl.::r:
Tntli.1:
TBD
$0.00
$2,834.00
Scott Johnson. Tco.hnology C('It1!'lultant
. PC SOLUTION
inc.
)eJ' w.."tr.1liIIQf'lA......u. N.
M~nIlea"olis, tIIlN 5S~'2
Client Signerure
Jun 25 02 12:30p
PC SOLUTI OHS, I HC.
812-588-8112
p.1
Date: 6/26/02
To: City of Centerville
Kim Moore-Sykes
Phone: 651=429-3232
Fax: 651-429-8629
From: PC Solutions Inc
Scott Johnson
Phone: 612-217-1218
Fax: 612-588-6112
Pages: t5 ' -::r;..t./ ~DCJer-
Subject: New Network Quote
Hi Kim,
Please call me on my cell phone with questions any time
after 2pm today. If you have an opportunity before
that time, you may reach me in my office.
Thanks!
Scott
RK7 System Solutions, Inc
5782 Blackshire Path
Inver Grove Heights, MN 55076
651 208-5830
June 23, 2002
Request for Quotations
City of Centerville, Minnesota.
To Whom It May Concern:
J J)~\I '"} "
'w. '..'.'_'"
v. ,~ ' '.l'
..~. ,
Pf)
~r;3
fJr
RK7 System Solutions, Inc. is withdrawing it's bid for the City of Centerville's
Computer Network.
Due to the events of the past week we feel our company's vision is not
compatible with the vision of the City of Centerville.
We wish the City of Centerville the best of luck with their new system and new
network administration team.
Thank you for considering RK7 System Solutions, Inc.
JU_Iw.s ~
Jason Nelson
RK7 System Solutions, Inc.
I\i'I Custom PC
I\i'I Networking I\i'I Web Hosting
http:www.RK7.com
I\i'I Troubleshooting I\i'I Wireless DSUCable
Jason@RK7.com
.
J
June 19, 2002
To: Council
City Administrator
Director of Finance
City Attorney
RE: Computer Specifications
From: Tim Swedberg, Mayor
At the special Council meeting on Monday June 17, Council requested a new
procurement process requiring each vendor to provide quotes for the same equipment
"apples to apples" LCounciI chose not to use a process authorized by motion at the
June 12 Council Meeting that required vendors to make their independent . 7
recommendations based on their experience and perception of the City's needlJ Under
the original process it was impossible to compare the unique specifications of each
vendOr and therefore, both equipment and costs were unique to each quote.
?
At the Special Council Meeting, I was asked by Council to provide specifications that all
vendors could respond to - in essence a standard configuration. With this letter, I am
fulfilling Council's request.
I informed Ms. Moore-Sykes on Tuesday after lunch that the computer experts at my
office were not available on Tuesday in response to her voice mail message. On ,
Wednesday morning, I met with the computer experts for 3-hours and attaChed is the ~'1~:iA- frcrv-
list of equipment !hat will ~t the needs of the City and provide vendors and Council k:!::"trf<:,.".
With comparable Information. 1-Ie tt-ivead<f t<.r.~
w.e r eLj f{e1"~
I want to make it clear from the beginning that this is a simpl,e purchase of standardized pr'cvl,o)). 0[,,/ .
computer hardware and software that can be procured from numerous vendors such as II
IBM, Hewlett Packard, Dell, Gateway or any other computer manufacturer. In fact, this
equipment can be purchased online at any of these vendors. This equipment may also
be purchased through vendors who assemble computers individually. The State of
Minnesota contract may have all of this equipment and should be the first source
checked and if available purchased from the State source. It also appears that!\lOrth
Metro TV Channel.15 may provide both equipment and free support. .... ~
This specification requires installation and a warranty on hardware or parts for 3 .years. ~j;t:J~ y
It does not nor should it be intended as a contract for servicing the computers over the ~1-l:f:;u~;(,,~ul
3-year period. Emergency service to address computer software problems, vil'U8eS. or "vu'-lf-
internet problems is completely outside the scope of this specification. The City is not 0uA _
hiring a vendor to provide service after installation, nor were we in the prior quotatio /L'-f tJXYi
_ q.r t./..L'f Jt<4.
u<1i<tLk~ .
t--: Ll./
- i/; ,vit-'-f a,' e luf
~p:;zthII /2/ 'ii:~~1/U'-'
v-lJ. (}A-4cAiU1 .
I~--
, )
It is mandatory that all vendors who previously provided price quotes be mailed this
request for quotations as a courtesy.
Before the City Administrator solicits quotations, there are several issues that need
responses:
1. Council has approved 3 motions concerning computers for $1,700 for the Finance
Director's computer, $3,000 for virus and computer repairs, and up to $20,000 for
the previous round of solicitations. I believe all 3 of these motions need to be
rescinded ano I request Mr. Hoeft's opinion. Otherwise, the audit record will be
inaccurate.
2. Staff's request for a server adds perhaps $5,000 to the total cost. A cheaper
alternative is to provide 40GB hard drives on each computer and forgo the server
completely or phase in at a later time. Internet access would still be through-
individual computers and there is no difference in software as the server is only a file
cabinet and backup system. The specification provides 650MB rewritable CD's for
each workstation that can back up data.
3. Staff's request does not provide for a new computer(s) at the Public Works Building.
Before proceeding, I would like an assessment of the computer needs for employees
at that location.
4. I understand that there is a clear need for new computers for the City Administrator,
Director of Finance, and Accounting Clerk. I have heard of no problems associated
with the Receptionist or Clerk's computers. We can save money by only ordering
what is needed and I look forward to an analysis of the problems with each
computer.
5. We can save money by reusing keyboards and monitors. There really is no need to
purchase these unless a part is failing.
6. We can not move forward until it is clearly understood what the computer
requirements are for the SENSUS water monitoring software. SENSUS has the
potential to 10lNElr water system costs by automatic readouts of water use in homes
and businesses (This issue was identified as a need by Council Member Capra.)
7. If there are additional requirements for engineering needs by Public Works
Employees INEl need to understand those needs prior to asking for solicitations.
Depending on the anslNElrs to the above questions, the configuration can change
considerably.
Please remember that this process is completely different from the initial process. In
this request for quotations, the City is requesting cost information to make a decision.
The previous quotations INElre based on vendor's experience and preference. The
dollar amounts will not be the same if compared betlNElen the two processes as the
configurations are completely different in many instances.
Page 1 of2
Teresa Bender
From: Tim and Beth Swedberg [mayacat@qwesI.net)
Sent: Frtday, June 14, 2002 7:10 /WI
To: MARl NELSON; Linda Broussaro-VlCkers; Dick Travis; Mary Capra; Tim Swedberg; Kim Moore-
Sykes; James Hoeft; Jason@RK7.com
Subject: Computer Purchase
Council authorized up to $20,000 at the June 12 Council meeting for purchase of computer equipment
for City Hall.
I checked the bids with computer professionals at my office and in their opinion the bid by RK System
Solutions, Inc. is less costly and will meet the needs of the administrative staff over the next 3 years.
I have asked for the following modifications:
Workstations
Upgrade the memory in each workstation from 256MB to 512 MB
Add a writable CD burner to each workstation
Each workstation will run Microsoft Office with virus checking software
Server:
Change the server to SCSI drive and do not mirror at this time, but allow for it in the future
Increase memory to 1 GB
Mail Machine
I am not exactly sure how to do this yet, but we may take one of the existing PC's and receive mail
through it fur virus checking. More as this develops.
Conflict ofInterest
Jason Nelson is the son of Council Member Mary Nelson. I asked Mr. Hoeft if there was any conflict
of interest if the work was awarded to RK7 and he assured me that there is none. I appreciate Council
Member Nelson not influencing or taking part in the discussions about computers.
Cost
Once I was assured by competent computer professionals that the equipment would do the job
required the decision came down to cost. RIG was lowest bid. I went with that as the primary reason
for approving the bid.
Priority InstaUation
It is critical to get 2 workstations mnning immediately -- City Administrator and Director of
Finance.
Employees can expect new equipment shortly and I would like each employee in the City
informed about virus checking. The City Administrator needs a use of computer and internet
policy from the League of Minnesota Cities available for review at the next Council meeting.
I look forward to providing employees with the tools they need for the daily accomplishment of
business.
6/26/2002
r-
r
.n Bonestroo
_ _ Rosene
WlI.Anderlik &
. ~.. Associates
Engineers & Architects
May 5, 2002
BOl1estroo, Rosene, Ander/lie and Associate!;;, Inc. is an Affirmative Action/Equal Opportunity Employer
and Employee awned
Principals: Otto G. Bonestroo, P.E. . Marvin L. Sorvala, P.E. . Glenn R. Cook. P.E. . Robert G. Schunicht. f':E. .
Jerry A Bourdon. PE
Senior Consultants: Robert W. Rosene. P.E. . Joseph C. Anderlik, P.E. . Richard E. TUrner, P.E. . Susan M. Eberlin, C.P.A.
Associate Principals: Keith A. Gordon, PE . Robert R. PfeFferle. P.E. ~ Richard W. Foster, P-E. . David Q. Loskota. P.E. .
Marl< A. Hanson. P.E. . Michael T. R<'Iutmann, P.E. . Ted K. Field. P.E. . Kenneth P. Anderson, P.E. . Mark R. Rolfs. PE. .
Dav!d A. Bonestroo, M.B.A. . Sidney P. Williamson. P.E., LS. . Agnes M. Ring, M.RA. . Allan Ricl< Schmidt, P.E. .
Thomas W Perer~on. P.E. . James R. Maland. P.E. . Miles B. Jensen, P.E.. L. Phillip Gravel fll. P.E. . Daniel J. Edgerton, P.E. .
(smilel Martinez. RE.. Thomas A. Syfko. P-E . Sheldon J. Johnson. Dale A. Grove, P.E . Thomils A. Roushar, P:E. .
Robert J. Devery, P.E.
OffIce,,: St. Paul, St. Cloud, Rochester and Wittmar. MN . Milwaukee, WI . Chicago. lL
\lVebslte: www.bonestroo_com
Honorable Mayor Tim Swedberg
City of Centerville
1880 Main Street
Centerville, MN 55038-9794
RE: Donation
Dear Mayor Swedberg
To express our appreciation for our relationship with the City of Centerville please accept
this check for $250.00 to be used, at your discretion, toward the City's park and
recreation goals.
It is our pleasure to contribute to your community that has placed its trust in us over the
years.
Sincerely,
BONESTROO, ROSENE, ANDERLIK & ASSOCIATES, INC.
&hrM~
Otto G. Bonestroo
~'u~~
Marvin L. Sorvala
~~~
Thomas Peterson
Enc!.
2335 West Highway 36 . St. Paul, MN 55113' 651-636-4600. Fax: 651-636-1311
I
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'Esta6Cisfietf 1.857
1880 Main Street
C.mI:erville, Minnesota 55038
(851) 429.3232
RECEIVED OF
Bonestroo. Rosene. AndeI1il< & $250.00
-
FOR .
DonaIial to Par1<o & _Ion Cl< #39726
Account Code Amount
BY Kim Stephan
June 20, 2002
Receipt # 7676
.
~ ~0-4 \~ ~i~"~
Paul Palzer
rom;
ient;
To:
Cc:
Subject:
Neprash, Randy D [meprash@bonestroo.com)
Thursday, June 20, 200212:33 PM
Kim Moore-Sykes (E-mail); Paul Palzer (E-mail)
Peterson, Tom W
NPDES Phase" news
~
~
phase II guide plan
lEltter2.oo...
This is to follow up on a message sent out last Wednesday.
The response to the League of Minnesota Cities letter (see attachment below)
explaining and soliciting support for the development of an NPDES Phase II
"Guide Plan" for preparing the Permit and SWPPP has been very strong and
positive. More than 25 cities have already signed up as of yesterday
morning. Remi Stone, the LMC staff person heading up this project, is very
excited by the number and enthusiasm of the cities that have expressed
interest. It appears that the cities are recognizing the value of this
effort.
Please have your city consider this idea and contact the League soon.
Thanks,
Randy Neprash
Bonestroo, Rosene, Anderlik & Associates
651-604-4703
<<phase II guide plan letter2.doc>>
..ARLIER MESSAGE
1. We have been working with the LMC on a proposal to develop a llguide
plan" for cities to use in preparing their NPDES Phase II Permit Application
and SWPPP. The LMC is seeking support and financial contributions from
cities for this effort.
The LMC recently distributed a letter to mayors, city engineers, and
administrators explaining this program and asking for support. The letter is
signed by Jim Miller, the executive director of the LMC. The letter lists
the reasons why this "guide plan" is a good idea.
Please make sure that this letter reaches the appropriate people at
your city. Please also encourage your cities to support this effort. It
could save them a considerable amount of money and make the entire NPDES
Phase II program run much more smoothly throughout Minnesota. If you have
any questions about this "guide plan", please contact me at 651-604-4703 or
at rneprash@bonestroo.com <mailto:rneprash@bonestroo.com> .
Thanks,
Randy Neprash
Bonestroc, Rosene, Anderlik & Associates
651-604-4703
.
1
145 University Avenue West, St. Paul, MN 55103.2044
phone: (651) 281-1200 ~ (800) 925-1122
TDD (651) 281.1290
LMC Fax: (651) 281-1299 . LMCrr Fax: (651) 281-1298
Web Site: htl:p://WW'W.~n".org
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Dear Mayor, City Engineer and City Administrator/Clerk: (J Jf I~ . /) r-
, ~~) ~
Your NPDES Phase IT Permit Application will be due on March 10. 2003. Will you be .J il.
~~ ~-
The League of Minnesota Cities can help. A group of League members concerned about this '
stormwater regulation has met and decided to explore the possibility of developing a Permit
"Guide Plan". This Guide Plan would be designed to help MS4 cities complete 50% to 65% of
their NPDES Phase IT Permit Application and Storm Water Pollution Prevention Program
(SWPPP) using in-house resources.
l.eoguo of M;rrmuottl Cities
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~.~')d""
J
June 7,2002
A rough estimate of the cost to develop the Guide Plan is $250,000. This cost would need to be
split between 50 or more permitees to make it affordable and cost-effective - $5,000 per city. If
more cities join this effort, the cost for each city will be lower.
If enough cities express an interest in the project, a steering committee will be formed to direct
the project. The steering committee would be involved in selecting a consultant and providing
assistance to the League in managing the endeavor.
The reasons to develop the Guide Plan are:
. Efficiency
Instead of-every city struggling to start from the beginning, the League could develop
the Guide Plan and distribute it to many MS4 cities.
. Cost savings
Some cities have estimated their total NPDES Phase IT Permit development cost at
$50,000 or more. Using the Guide Plan at a cost of only $5,000, a city could complete
half or more of the Permit and SWPPP using in-house resources.
· Support from the MN Pollution Control Agency (MPCA)
The MPCA strongly supports this effort by the League. MPCA staff will review and
"pre-approve" the Guide Plan. The MPCA considers the Guide a significant step in
moving this entire program forward quickly and effectively.
.
AN EQUAL OPPOR1UNITYI AFlhRMATIVE ACTION EMPLOYER
\
. Consistency
This is a new program with a tight schedule. The Guide Plan will help make the
Permit Applications and SWPPP's more consistent. This will facilitate review by the
MPCA and provide a degree of security for the MPCA and the cities in the event of
review by the USEP A.
The first step in developing the Guide Plan is to assemble a Steering Committee to determine
what elements should be in the Guide. Our first pass at defming these components is:
Guide Plan Elements
Permit task checklist
. Required tasks
. When they need to be done
Checklist for existing city programs
. Extensive list of possible existing programs
. Cover full range of city departments
. Match programs with:
o Minimum Control Measures
o Measurable Goals
List of acceptable BMP's
. , Extensive list of possible BMP's
. Match programs with:
o Minimum Control Measures
o Measurable Goals
Ordinances
. List required ordinances
o Include reco=ended provisions
Employee training, educational materials & programs, state & county programs
. List of sources and descriptions of available materials and programs
. Match materials and programs with:
o Minimum Control Measures
o Measurable Goals
. Provide contact information
. Provide fonus letters and agreements for outside providers
Funding options .
. Provide details and options for funding mechanisms
The tasks remaining after a city completes its work with the Guide Plan might be:
. Fill in the gaps
. Write the Application & the SWPPP
· Public meetings
. Respond to co=ents
. Implement SWPPP
. Prepare Annual Reports
.
2
j
What do we need from your city?
If the Guide is to be useful, we need to move ahead quickly. We need funding to pay for the
development of the Guide Plan. We need representatives from cities to join the Steering
Committee.
Most importantly, we need responses quickly from the cities regulated under this program to the
following questions:
1. Is your city interested in joining with other cities to develop the Guide Plan?
2. Will your city contribute approximately $5,000 to the development of the Guide Plan?
3. Will a representative from your city participate on the Steering Committee?
Please respond to Remi Stone at the League of Minnesota Cities before June 28, 2002 at 651-
281-1256 orrstone@lmnc.org. The Steering Committee will meet during July.
For additional information about NPDES Phase II and the Guide Plan, please attend the session
on these subjects at the LMC Annual Conference - June 19,2002, 10:45 AM to 12:00 noon.
Sincerely,
r .:(fYl~
Jim Miller
Executive Director
Cc: Commissioner Karen Studders, MPCA
Don Jakes, MPCA
Gene Ranieri, AMM
Christopher Hood, Flaherty & Hood
Janette Brimmer, MCEA
.
3
Preliminary List from MPCA Board slideshow - 5/28/2002 - 176 listings
Based on 2002 Census data & additional criterion .
Albert Lea
Andover
Anoka
Apple Valley
Arden Hills
Austin
Bemidji
Big Lake
Big Lake Township
Birchwood Village
Blaine
Bloomington
Brainerd
Brockway Township
Brooklyn Center
Brooklyn Park
Buffalo
Burns Township
Burnsville
Carver
Cascade Township
Centerville
Champlin
Chanhassen
Chaska
Chaska Township
Circle Pines
Cloquet
Columbia Heights
Coon Rapids
Corcoran
Cottage Grove
Credit River Township
Crystal
Dayton
Deephaven
Dellwood
Dilworth
Dresbach Township
Duluth
Duluth Township
Eagan
East Bethel
East Grand Forks
Eden Prairie
Edina
Elk River
Empire Township
Excelsior
Fairmount
Falcon Heights
Faribault
Farmington
Fergus Falls
Forest Lake
Fort Snelling
Unorganized
Fridley
Gem Lake
Golden Valley
Grant
Greenwood
Ham Lake
Hastings
Haven Township
Haverhill Township
Hermantown Township
Ribbing
Hilltop
Hopkins
Hugo
Hutchinson
Independence
Inver Grove Heights
Jackson Township
La Crescent
La Crescent Township
Lake Elmo
Laketown Township
Lakeville
Landfall
Lauderdale
Le Sauk Township
Lexington
Lilydale
Lino Lakes
Little Canada
Long Lake
Loretto
Louisville Township
Mahtomedi
Mankato
Maple Grove
Maple Plain
Maplewood
, Marion Township
Marshall
Medicine Lake
Medina
Mendota
Mentota Heights
Midway Township
Minden Township
Minnetonka
Minnetonka Beach
Minnetrista
Monticello
Moorhead
Moorhead Township
Mound
Mounds View
New Brighton
New Hope
New Ulm
Newport
North Mankato
North Oaks
North St. Paul
Northfield
Oak Grove
Oakdale
Oakport Township
Orono
Osseo
Owatonna
Pine Springs
Plymouth
Prior Lake
Proctor
Ramsey
Red Wing
Rice Lake Township
Richfield
Robbinsdale
Rochester
Rochester Township
Rosemount
Roseville
4
Sartell
Sauk Rapids
Sauk Rapids Township
Savage
Shakopee
Shoreview
Shorewood
South SI. P!l.Ul
Spring Lake Park
Spring Lake Township
Spring Park
St. Anthony
St. Bonifacius
St. Cloud
St. Cloud Township
St. Joseph
SI. Joseph Township
St. Louis Park
SI. Michael
St. Paul
St. Paul Park
Stillwater
Sunfish Lake
TonkaBay
Vadnais Heights
Victoria
Waite Park
Watab Township
Wayzata
West Lakeland
Township
West St. Paul
White Bear Lake
White Bear Township
Willeruie
Willmar
Winona
Woodbury
Woodland
Worthington
..
.
.. .~
ce Center - NPDES Phase II
:e 1 of7
Bonestroo Rl
~ Bonestroo
IDIII Rosene
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1\J' As$Odates
~"9IM~f$ & Arcl>ltecf$
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MPCA'S Draft Permits for NPDES
Phase II
More Articles
Ask The Experts
Have a question? Submit it,
weIll get It answered, and we'll
post the answers here!
NPOES Phase II- Revised March ", 2002
What is the current status of the NPDES Phase II Program in Minnesota?
There are three major elements to the NPDES Phase II Program:
. The MS4 Program, which regulates storm water runoff within Minnesota's "urbanized areas"
. The Construction Site Program, which regulates construction sites throughout the state that disturb
one or more acres
. The Industrial Site Program, which is set up for permitting industrial sites similar to the Phase I
program, but is extended to facilities owned by municipalities
MS4 Program
The draft permit for the MS4 program has been completed and released by the Minnesota Pollution
Control Agency (MPCA). The following documents (proVided in .pdf format) related to the draft permit
can be viewed and downloaded from these web sites posted by the MPCA:
. Draft Permit
o http://www.pea.state.mn.us/news/publicnotice/ pn0311 02-generalperm it. pdf"
. Permit Public Notice Fact Sheet
o http://www.pca.state.mn.us/news/publicnotice/pn031102-factsheet.pdf..
. Permit Public Notice
o http://www.pca.state.mn.us/news/publicnotice/pn031102. pdf
The Public Comment Period for this Permit began March 11 and ends April 11. The documents above
include all the details about submitting comments.
http://www.bonestroo.com/npdes2.asp
6/19/2002
Bonestroo Re rce Center - NPDES Phase II
gd{)f7
The MPCA has scheduled three public meetings to provide information and accept comments about the
Permit:
. March 26
Rochester Public Utilities
Community Room
4000 East River Road NE
Rochester, MN 55906
(507) 280-1540
. March 27
Mn{DOT Training and Conference Center
1900 West County Road I
Shoreview, MN 55126
(651) 297-4429
. March 28
St. Cloud Civic Center
10 Fourth Avenue S.
St. Cloud, MN 56301
(320) 255-7272
Each informational meeting runs from 9 a.m. to 11:30 a.m. A question and answer session is Included.
Comments will be taken between 1 p.m. and 4 p.m. Please RSVP with Rachel Yarltz at (651) 297-8679
or 1-800-657-3864.
The schedule for the MS4 Permit process is shown In the timeline below:
http://www.bonestroo.com/npdes2.asp
6/19/2002
Bonestroo Rc
ce Center - NPDES Phase II
:e 3 of?
.....--
."'''''........
3/26- 28102
Public meetings in
3/04102 Rochester (26th)
Draft Perm~ A men HiUs (27th)
In State Register St. Cloud (28th)
1 2109102
o eneral Permt
atfech'e date
mandated by
USEPA
contested case
hearing,
if necessary
-
Time for a
3111/02
3CJ.d;llf
PUlJlic notice:
Seek USEPA apprcwal
Of Draft Perm~
5I2at02
MPCA Board
Meeting.
'11/26102
MPCA Board
final decision
3/200j
Coverage for MS4 &
Construction begins;
MS4 NOt's dUe
The Notice of Intent (NOl) is the application from each MS4 to the MPCA for coverage under the General
Permit,
What is an MS4?
MS4 is an acronym that stands for Municipal Separate Storm Sewer System. In most cases, an MS4 is a
city or town that owns a storm sewer system. It can also include publicly owned institutions (e.g.,
universities, prisons, military bases) that own their storm sewer systems.
Construction Site Permit
The permit for the Construction Site program will be similar to the permit under NPDES Phase 1. Major
areas of change will be:
. Permits will be required for sites of one acre and more
. General clarification
. Offer alternatives to ponds
As provided in a presentation by Lou Flynn (MPCA) on Thursday, March 7, the schedule for this program
http://www.bonestroo.com/npdes2.asp
6/19/2002
Bonestroo Re
'ce Center - NPDES Phase II
, ___ge4"f7
is:
. Draft Permit and Public Notice - April 10
. Public meetings and comment - April and May, 2002
. Final Permit to USEPA - December 10
Industrial Site Permit
The permit for the Industrial Site program will be similar to the permit under NPDES Phase r. Major
of change will be;
. The exemption for municipally owned facilities will be discontinued
. Sites with no exposure to stormwater will have to certify "no exposure" annually
As provided in a presentation by Lou Flynn (MPCA) on Thursday, March 7, the schedule for this program
is:
. Draft Permit and Public Notice - August 2
. Public meetings and comment - late summer and early fall
. Final permit to USEPA - October
Where can I find general information about the NPDES Phase II Program?
We have prepared a page of links to a wide variety of useful sites for general information. We check and
update this page regularly to make sure that the links are current and that the material is relevant.
We have also prepared a page with a list of the various BMPs Included in the guidance material
developed by the EPA. There are about 80 items in this list.
Should we be taking any action now?
YES!
With the release of the final draft MS4 permit, the MS4s now have something concrete to work with. One
very basic question remains unanswered. The complete list of communities that will be regulated under
http://www.bonestroo.comlnpdes2.asp
6/1912002
Bonestroo R,
ce Center - NPDES Phase II
ge 5 of7
. .
this program is still not determined. The U.S. Census Bureau has not released the boundaries for the
"urbanized areas." Watch for this information to be reieased iater in March.
We currently recommend proceeding with the foilowing actions:
. Read through the Draft Permit. Consider whether your community wishes to formally comment to
the MPCA on any aspects of the Draft Permit. You must submit your comments to the MPCA by
Aprii 11.
. In considering your comments, you may wish to look at some of the foilowing documents prepared
by Bonestroo or the MPCA. Some of these items are outdated because the Permit has gone
through multiple drafts, but they may provide some usefui Ideas about general issues of concern.
o Ciick here for a letter dated Feb. 22,our firm submitted to the MPCA with general comments
on the MS4 program.
o Click on any of the dates below to review notes, prepared and distributed by the PCA, from
meetings of stakeholders organized by the MPCA from December 2001 into January 2002:
. Dec. 12, 2001
. Jan. 3, 2002
. Jan. 24, 2002
o Cilck on any of the dates below to review written comments on earlier preliminary drafts of
the permit prepared by Bonestroo and submitted to the MPCA. The Draft Permit has been
significantly revised since these comments were submitted, but they may provide some
useful ideas about important issues.
. Dec. 12, 2001
. Jan. 24, 2002
. Feb. 5, 2002
. Learn about the NPDES Phase II program:
o The USEPA web pages are particularly instructive, especially the pages on BMP's. The
Minnesota Permit is very c10seiy based on the USEPA materiai
. If your city has a Stormwater Management Plan, read through it with an eye toward how it fits with
the six categories of Minimum Controi Measures required under the NPDES Phase II Permit. The
Permit was written to provide fiexibility to the MS4's and miimize duplication of effort and
programs. If your city is doing a good job with stormwater already, you will be weil along the path
of meeting the Phase II requiremens. Think about where your existing programs meet the NPDES
http://www.bonestroo.com/npdes2.asp
6/19/2002
Bonestroo Re
:ce Center - NPDES Phase II
. _ age{j 0f7
requirements and where there are gaps.
. Start thinking about programs from other entities that your city could use to meet the NPDES
Phase II requirements:
o Possible sources
. watershed organizations
. counties
. state agencies
. Met Council
. U of MN Extension
o Types of programs
. education
. water quality monitoring
. illicit discharges
. household hazardous waste disposal
. stream or lake restoration
. public input - citizens groups
. citizen volunteer programs
. construction site erosion control
o Contact other entities
. The EPA encourages MS4s to use existing programs from other entities to meet the
requirements of NPDES Phase II. They are very clear, though, that the ultimate
responsibility (and probably legal liability) for meeting the requirements stay with the
MS4. The EPA recommends that the MS4s have a "legally binding agreement" with any
other governmental entity that is providing a program. We recommend that you
consult with your City Attorney to begin drafting these agreements and initiate contact
with the entities that administer programs you want to use.
How is Bonestroo helping?
. We attended the stakeholder meetings organized by the MPCA and spoke in the Interest of
municipalities
. We reviewed the preliminary drafts of the General Permit for the MS4 program and prepared
written comments for the MPCA.
. We are maintaining this web page with current news, useful links and comments
. We are organizing a workshop to distribute information and help municipalities prepare to submit
http://www.bonestroo.comlnpdes2.asp
6/19/2002
. ,
Bonestroo R
, .
'ce Center - NPDES Phase II
their Notice of Intent. We expect to hold this workshop in early April after the MPCA has released
the final Draft Permit for public review and comment
. We are available to answer your questions. Please contact Randy Neprash at (651) 604-4703 or
rneprash@bonestroo.com,
. We will be preparing a list of the services we will offer to help municipalities with the NPDES Phase
II permit.
For a printable version of this information, click here.
Return to Top
I http://www.bonestroo.comlnpdes2.asp
l
ge 7 of?
6/19/2002
Paul Palzer
rom:
ent:
To:
Neprash, Randy D [meprash@bonestroo.com]
Tuesday, March 12, 200211:15AM
Allan Larson (E-mail); Barb Huberty (E-mail); Barbara Nelson (E-mail); Bill Monk (E-mail);
Chip Robinson (E-mail); Dale Reed (E-mail); David Jessup (E-mail); Dean Lotter (E-mail);
Deb Bloom (E-mail); Donald Loebrick (E-mail); Duane Schwartz (E-mail); George Atkinson (E-
mail); George Rosati (E-mail); Gordon Heilke (E-mail); Greg Gappa (E-mail); Greg Lee (E-
mail); Guy Johnson (E-mail); Jason Osberg (E-mail); Jay Johnson (E-mail); John Gorder (E-
mail); Ken Ashfeld (E-mail); Kim Lindquist (E-mail); Klayton Eckles (E-mail); Lori Haak (E-
mail); Mary Degiovanni (E-mail); Neal Heuer (E-mail); Paul Coone (E-mail); Paul Palzer (E-
mail); Paul Robinson (E-mail); Rick Getschow (E-mail); Rick Lestina (E-mail); Ron Fuchs (E-
mail); Ron Quanbeck (E-mail); Sara Irvine (E-mail); Shirley Slater (E-mail); Steve Kemik (E-
mail); Sue Vergin (E-mail); Teresa Burgess (E-mail); Terry Muller (E-mail); Tim Gross (E-
mail); Tom Colbert (E-mail); Tom Schuster (E-mail)
News about NPDES Phase II - stormwater regulations - from Bonestroo, Rosene, Anderlik &
Associates
Subject:
NEWS about NPDES Phase II - stormwater regulations
from Bonestroo, Rosene, Anderlik & Associates
The MPCA has completed and released the final draft of the MS4 General
Permit
This is the first in a series of E-mail distributions to help keep you
informed about the NPDES Phase II permit program, an effort by the Minnesota
Pollution Control Agency (MPCA) to implement a new stormwater regulation
program from the USEPA.
The big news is that the MPCA has completed and released the final draft of
.he MS4 General Permit. The formal comment period begins March11, 2002 and
lds April 11, 2002. There will be public meetings in Rochester, St. Cloud,
and the Metro Area on March 26, 27, & 28. Please see our Web page for
details.
In order to keep this message concise and still offer you meaningful
information, we are providing the following Web links at the Bonestroo and
the MPCA Internet sites:
http://www.bonestroo.com/npdes2.asp <http://www.bonestroo.com/npdes2.asp>
This is our main page with current information about the NPDES Phase II
program. It includes:
* Current program description and status
* A t.imeline from the MPCA with dates for actions and events for the
next 12 months
* Links to Adobe Acrobat files with the final draft of the MS4 permit
and related information - from the MPCA
* Links to Word files with written comments on this program - prepared
by Bonestroo
* Links to Word files with stakeholder meeting minutes - from the MPCA
* Definition of an MS4
* Information and timelines for the Construction Site and Industrial
Activities permit programs
* Recommended actions
* How Bonestroo is helping
This main page will be updated frequently. We suggest that you bookmark it
in your Web browser and check it periodically.
tp://www.pca.state.mn.us/news/publicnotice/pn031102-generalpermit.pdf
.http://www.pca.state.mn.us/news/publicnotice/pn03l102-generalpermit.pdf>
The final draft permit for the NPDES Phase II MS4 program - from the MPCA -
Adobe Acrobat format
1
http://www.bonestroo.com/weblinks.doc
<http://www.bonestroo.com/weblinks.doc>
A page with 34 useful Web links, including brief descriptions, to documents
related to NPDES Phase II. These links have been reviewed and checked by our
staff. They include:
* Material from the USEPA. The Minnesota permit is very closely based
on the USEPA language.
* An article from APWA on the estimated cost to comply with the
program
* MPCA Web pages
* Detailed information on BMP's from various authorities and
organizations
* Magazine articles.
http://www.bonestroo.com/bmplist.doc <http://www.bonestroo.com/bmplist.doc>
A list of more than 80 BMP's - provided by USEPA.
Most of this information is related to the MS4 permit, only one of the three
permits under this program. The MPCA is still developing the permits for
construction sites and industrial activities. Our Web site has information
about the changes and timelines for these programs.
This E-mail distribution effort is coordinated by Randy Neprash, P.E., one
of our storrnwater engineers, who is tracking NPDES Phase II. You can reach
Randy at:
Phone: 651-604-4703
E-mail: rneprash@bonestroo,com <mailto:rneprash@bonestroo.com>
We will send out new messages occasionally as significant new developments
occur. We are interested in your feedback on this issue and these mailings.
Please contact Randy if:
* you wish to have your name removed from this E-mail list
* you wish to be included in a separate list for more frequent and
detailed messages
* you wish to be involved in a coordinated effort to prepare and
submit comments to the MPCA
* you have specific questions about NPDES Phase II
* you have comments about this mailing or the material on our Web
site.
Thank you.
2
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Receipts & Disbursement
June 21, 2002
$200,000.00
$180,000.00
$160,000.00
$140,000.00
$120,000.00
$100,000.00 I
$80,000.00
$60,000.00
$40,000.00
$20,000.00 I
$0.00
$18,583.49
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CITY OF CENTERVILLE
CASH RECEIPTS
JUNE 10 - JUNE 20
06/21/029:46 AM
Page 1
Tran Batch
Amount Date Refer Comments Name Account Oeser
FUND 101 GENERAL FUND
Act Type E
$500.00 6/18/02 o PARTIAL REPAYMENT - GO 6-18-02 E 101-45202-225 Landscaping Material
Act $500.00
ActType G
$0.50 6/12/02 01681 HUNTER'S TRAIL - C02 6-12-02 G 101-24502 Mech. Permit Surcharge
$0.50 6/12/02 07264 UNITY AVE - P02-020 - 6-12-02 G 101-24502 Mech. Permit Surcharge
$1.50 6/12/02 01923 EAGLE TRAIL - 02-081 6-12-02 G 101-24500 Bldg. Permit Surcharge
$2.00 6/12/02 01931 EAGLE TRAIL - 02-080 6-12-02 G 101-24500 Bldg. Permit Surcharge
$0.50 6118102 06857 BEAVER POND WAY - 6-18-02 G 101-24503 Elec. Permit Surcharge
$0.50 6118/02 01681 HUNTER'S TRAIL - P02 6-18-02 G 101-24501 Plmbing Permit Surcharge
$1.50 6/18/02 01678 HUNTER'S TRAIL - 02- 6-18-02 G 101-24500 Bldg. Permit Surcharge
$2.00 6/20102 07131 BRIAN DRIVE - 02-083 6-20-02 G 101-24500 Bldg. Permit Surcharge
$1.00 6/20/02 07\35 BRIAN WAY - 02-085 6-20-02 G 101-24500 Bldg. Permit Surcharge
$2.00 6/20/02 o 7046 CENTERVILLE RD - 02- 6-20-02 G 101-24500 Bldg. Permit Surcharge
$1.00 6/20102 o 7227 PETERSON TRAIL - #0 6-20-02 G 101-24500 Bldg. Permit Surcharge
$2.00 6120/02 06958 MEADOW COURT - 02- 6-20-02 G 101-24500 Bldg. Permit Surcharge
$5.00 6/20/02 o CENTENNIAL FIRE DEPT- 6-20-02 G 101-24500 Bldg. Permit Surcharge
$3.50 6/20/02 o 7263 CENTERVILLE RD - 02- 6-20-02 G 101-24500 Bldg. Permit Surcharge
$0.50 6120/02 06657 BEAVER POND WAY- 6-20-02 G 101-24501 Plmbing Permit Surcharge
$0.50 6/20/02 06857 BEAVER POND WAY - 6-20-02 G 101-24502 Mech. Permit Surcharge
Act $24.50
Act Type R
$25.00 6/12102 07264 UNITY AVE - P02-020 - 6-12-02 R 1 01 ~32180 Plumbing Permits
$172.10 6/12/02 01923 EAGLE TRAIL - 02-081 6-12-02 R 101-32210 Building/Mech. Permits
$10.00 6112/02 o WARGO PROGRAM FEE - M 6-12-02 R 101-34780 Recreation Fees
$110.00 6112/02 01681 HUNTER'S TRAIL - C02 6-12-02 R 1 01 ~32225 Electrical Inspection
$200.97 6/12/02 01931 EAGLE TRAIL - 02-060 6-12-02 R 101-32210 Building/Mech. Permits
$9.13 6/12102 o US Receipt Serv 102 CERTIF 6-12-02UT R 101~36200 Miscellaneous Revenues
$4.00 6/12102 o WARGO ACTIVITY FEE - B. 6-12-02 R 101-34780 Recreation Fees
$172.60 6/18102 01678 HUNTER'S TRAIL - 02- 6-18-02 R 101-32210 Building/Mech. Permits
$25.00 6118102 07264 UNITY AVE - OPC02-03 6-18-02 R 101-32225 Electrical Inspection
$13.97 6/18/02 o UB Receipt Serv 102 CERTIF 6-16-02U R 101-36200 Miscellaneous Revenues
$800 6118/02 o DOG TAG # 160 - D. LEHMA 6-18-02 R 101-32200 Animal Licenses
$95.00 6118/02 01681 HUNTER'S TRAIL - P02 6-18-02 R 101-32180 Plumbing Permits
$1,294.75 6118/02 o MAY 2002 FINESIFEES - CO 6-18-02 R 101-35000 Fines and Forfeits
$110.00 6/18/02 06857 BEAVER POND WAY - 6-18-02 R 101-32225 Electrical Inspection
$60.00 6120/02 o 1567 PEL TIER LAKE DR - 0 6-20-02 R 101-32225 Electrical Inspection
$85.00 6120102 06857 BEAVER POND WAY- 6-20-02 R 101-32180 Plumbing Permits
$2.00 6/20102 o WARGO PARK PROGRAM - 6-20-02 R 101-34780 Recreation Fees
$124.31 6/20/02 o 7227 PETERSON TRAIL - #0 6-20-02 R 101-32210 Building/Mech. Permits
$4.55 6/20/02 o UB Receipt Serv 102 CERTIF 6-20-02U R 101-36200 Miscellaneous Revenues
$2.00 6120102 o WARGO PARK PROGRAM - 6-20-02 R 101-34780 Recreation Fees
$200.97 6/20/02 06958 MEADOW COURT - 02- 6-20-02 R 101-32210 Building/Mech. Permits
$287.61 6120/02 o 7263 CENTERVILLE RD - 02- 6-20-02 R 101-32210 Building/Mech. Permits
$8.00 6/20/02 o DOG TAG # 165 - T. KNOLL 6-20-02 R 101-32200 Animal Licenses
$20.00 6/20/02 06857 BEAVER POND WAY - 6-20-02 R 101-32210 Building/Mech. Permits
$121.80 6/20102 07131 BRIAN DRIVE - 02-083 6-20-02 R 101-32210 Building/Mech. Permits
$121.80 6/20102 07046 CENTERVILLE RD - 02- 6-20-02 R 101-32210 Building/Mech. Permits
Amount
CITY OF CENTERVILLE
CASH RECEIPTS
JUNE 10 - JUNE 20
Tran Batch
Date Refer Comments Name
06/21/029:46 AM
Page 2
Account Oeser
R 101-32210 Building/Mech. Permits
Act
$143.22
$3,431.78
FUND 10
$3,956.28
6/20/02 07135 BRIAN WAY - 02-085 6-20-02
FUND 415 STORM WATER IMP PROJECTS
Act Type R
Act
$0.74
$7.41
$0.78
$9.85
$1.57
$16.72
$4.24
$0.12
$41.43
FUND 41
$41.43
6/12/02
6/12/02
6113102
6/13102
6/18/02
6/18/02
6/20102
6/20/02
FUND 436 HUNTER'S CROSSING
ActType R
$13,246.39 6/18/02
Act
$13,246.39
FUND 43
$13,246.39
FUND 601 WATER FUND
Act Type R
Act
$73.81
$6.25
$0.04
$0.35
$179.83
$7.34
$0.18
$1.72
$15.54
$129.42
$0.15
$0.02
$30.74
$3.22
$448.61
FUND 60
$448.61
FUND 602 SEWER FUND
Act Type R
6/12/02
6/12/02
6112/02
6/12/02
6/13102
6/13/02
6/18102
6/18/02
6/18/02
6/18102
6/20/02
6/20/02
6/20/02
6/20/02
o UB Receipt Serv Pen 10 DRA 6-12-02UT
o UB Receipt Serv 10 DRAIN F 6-12-02UT
o UB Receipt Serv Pen 10 ORA 6-13-02U
o UB Receipt Serv 10 DRAIN F 6-13-02U
o UB Receipt Serv Pen 10 ORA 6-18-02U
o UB Receipt Serv 10 DRAIN F 6-18-02U
o UB Receipt Serv 10 DRAIN F 6-20-02U
o UB Receipt Serv Pen 10 ORA 6-20-02U
06881 DEER CT - 23-31-22-33 6-18-02
o UB Receipt Serv 1 WATER 6-12-02UT
o UB Receipt Serv Pen 1 WAT 6-12-02UT
o UB Receipt Serv Pen 30 WAT 6-12-02UT
o UB Receipt Serv 30 WATER 6-12-02UT
o UB Receipt Serv 1 WATER 6-13-02U
o UB Receipt Serv Pen 1 WA T 6~ 13-02U
o UB Receipt Serv Pen 30 WAT 6-18-02U
o UB Receipt Serv 30 WATER 6-18-02U
o UB Receipt Serv Pen 1 WAT 6~18-02U
o UB Receipt Serv 1 WATER 6-18-02U
o UB Receipt Serv 30 WATER 6-20-02U
o US Receipt Serv Pen 30 WA T 6-20-02U
o UB Receipt Serv 1 WATER 6-20-02U
o US Receipt Serv Pen 1 WAT 6-20-02U
R 415-32350 Storm Water Drainage Fu
R 415~32350 Storm Water Drainage Fu
R 415-32350 Storm Water Drainage Fu
R 415-32350 Storm Water Drainage Fu
R 415-32350 Storm Water Drainage Fu
R 415-32350 Storm Water Drainage Fu
R 415-32350 Storm Water Drainage Fu
R 415-32350 Storm Water Drainage Fu
R 436-36100 Special Assessments
R 601-37100 Water Sales
R 601-37100 Water Sales
R 601-34400 Safe Drinking Water Fee
R 601 ~34400 Safe Drinking Water Fee
R 601-37100 Water Sales
R 601-37100 Water Sales
R 601-34400 Safe Drinking Water Fee
R 601-34400 Safe Drinking Water Fee
R 601-37100 Water Sales
R 601-37100 Water Sales
R 601-34400 Safe Drinking Water Fee
R 601-34400 Safe Drinking Water Fee
R 601-37100 Water Sales
R 601-37100 Water Sales
Amount
CITY OF CENTERVILLE
CASH RECEIPTS
JUNE 10 -JUNE 20
Tran
Date Refer Comments
Balch
Name
06121/029:46 AM
Page 3
Account Oescr
Act
$90.92
$9.64
$163.28
$16.33
$13.68
$186.69
$305.33
$29.24
$49.00
$24.32
$2.35
$890.78
FU NO 60
$890.78
$18,583.49
6/12/02
6/12102
6/12/02
6112/02
6113102
6113/02
6/18/02
6118102
6/20102
6120/02
6120102
o US Receipt Serv 6 SEWER 6-12-02UT
o US Receipt Serv Pen 6 SEW 6-12-02UT
o US Receipt Serv 18 SEWER 6-12-02UT
o US Receipt Serv Pen 18 SEW 6-12-02UT
o US Receipt Serv Pen 6 SEW 6-13-02U
o US Receipt Serv 6 SEWER 6-13-02U
o US Receipt Serv 6 SEWER 6-18-02U
o UB Receipt Serv Pen 6 SEW 6-18-02U
o UB Receipt Serv 18 SEWER 6-20-02U
o US Receipt Serv 6 SEWER 6-20-02U
o US Receipt Serv Pen 6 SEW 6-20-02U
R 602-37200 Sewer Sales
R 602-37200 Sewer Sales
R 602-37200 Sewer Sales
R 602-37200 Sewer Sales
R 602-37200 Sewer Sales
R 602-37200 Sewer Sales
R 602-37200 Sewer Sales
R 602-37200 Sewer Sales
R 602-37200 Sewer Sales
R 602-37200 Sewer Sales
R 602-37200 Sewer Sales
FILTER: (([Period] in(6) and [Act Year] = '2002') and [Tran Nbr] in(1 0, 13)) and ((((((Not [Tran Date]=#6/5/2002#))} AND
((Not [Tran Datej=#6/4/2002#))} AND ((Format$([Tran Datej,"Short Date") Not Like "6/7/0'''))} AND ((Not [Tran
Date]=#6/10/2002#)))
CITY OF CENTERVILLE
*Check Summary Register@
Name
JUNE 2002
Check Date
06/21102 11 :46 AM
Page 1
Check Amt
10100 MAIN STREET BANK
Paid Chk# 017057 Void
Paid Chk# 017058 ALL-WOOD PRODUCTS
Paid Chk# 017059 ALPINE CAPITAL
Paid Chk# 017060 ASCOM HASLER MAILING SYSTEMS
Paid Chk# 017061 AVALON HOMES INC
Paid Chk# 017062 CAREER HOMES, INC.
Paid Chk# 017063 CENTER FRAME & WHEEL ALIGN.
Paid Chk# 017064 COpy IMAGES INC
Paid Chk# 017065 EARL F. ANDERSEN INC
Paid Chk# 017066 EMBEDDED SYSTEMS INC
Paid Chk# 017067 GOLDENGATE INTERNET SERVICES
Paid Chk# 017068 GOPHER STATE ONE CALL INC
Paid Chk# 017069 HAWKINS WATER TREATMENT
Paid Chk# 017070 HOMES BY JAMES
Paid Chk# 017071 HUGO FEED MILL
Paid Chk# 017072 IRS/MAIN STREET BANK
Paid Chk# 017073 LEAGUE OF MN CITIES INS TRUST
Paid Chk# 017074 LEECO, INC.
Paid Chk# 017075 LNR BUILDERS, INC.
Paid Chk# 017076 MEADOWVIEW HOMES
Paid Chk# 017077 MENARDS - FOREST LAKE
Paid Chk# 017078 MINK ENTERPRISES, INC.
Paid Chk# 017079 MINNEGASCO.
Paid Chk# 017080 MINNESOTA DEPT OF REVENUE
Paid Chk# 017081 MONARCH HOMES
Paid Chk# 017082 NATIONWIDE RETiREMENT SOLUTiON
Paid Chk# 017083 NOVAK-FLECK, INC.
Paid Chk# 017084 PALZER, PAUL
Paid Chk# 017085 PARK CONSTRUCTION COMPANY
Paid Chk# 017086 PIERCE & ASSOC.
Paid Chk# 017087 PRESS PUBLICATIONS
Paid Chk# 017088 PUBLIC EMPLOYEES RETIREMENT
Paid Chk# 017089 PURMONT HOMES
Paid Chk# 017090 REHBEINS BLACK DIRT
Paid Chk# 017091 ROB CARLSON BUILDERS
Paid Chk# 017092 ROBBIE CONSTRUCTION
Paid Chk# 017093 SITE SOLUTIONS INCORPORATED
Paid Chk# 017094 SWIFT CONSTRUCTION
Paid Chk# 017095 TIME SAVER
Paid Chk# 017096 UNIVERSITY OF MINNESOTA
Paid Chk# 017097 US BANK CORPORATE TRUST SVCS
Paid Chk# 017098 US BANK"
Paid Chk# 017099 WELLS FARGO BROKERAGE SVCS LLC
Paid Chk# 017100 WINNICK SUPPLY
Paid Chk# 017101 XCEL ENERGY
FILTER: None
6/26/02
6/26102
6/26/02
6/26/02
6/26/02
6/26/02
6/26/02
6/26/02
6/26/02
6/26/02
6/26/02
6/26/02
6/26/02
6/26/02
6/26/02
6/26102
6/26/02
6/26/02
6/26/02
6/26/02
6/26102
6/26/02
6/26/02
6/26/02
6/26/02
6/26/02
6/26/02
6/26/02
6/26/02
6/26/02
6/26/02
6/26/02
6/26/02
6/26/02
6/26/02
6/26102
6128/02
6126/02
6/26102
6/26/02
6126/02
8/26/02
6/26/02
6/26/02
6/26/02
Total Checks
$0.00
$1,246.06
$200.00
$373.50
$800.00
$400.00
$109.00
$1,059.68
$127.80
$192.00
$55.00
$12.40
$1,037.85
$200.00
$16.43
$3,706.54
$1,000.00
$200.00
$200.00
$400.00
$191.21
$1,000.00
$177,36
$550.25
$200.00
$1,212.00
$200.00
$84.86
$112,398.12
$200.00
$542.88
$1,595.85
$200.00
$67.10
$200.00
$200.00
$150.00
$400.00
$103.00
$70.00
$40,817.50
$165.93
$1,797.26
$24.02
$1,659.85
$175,543.44
CITY OF CENTERVILLE
Payroll Summary
Pay Groups: 01
Pay Periods: 13
Gross Taxable Federal Stale Local Social
Employee Number & Name Wage Gross Tax Tax Tax Security Medicare Retire
000000047 COOK, KENNETH $1,504.00 $927.30 $112,46 $47.50 $93.25 $21.81 $76.70
000000026 PALZER, PAUL J. $2,340.80 $2,221.42 $134.46 $62.66 $153,07 $35.80 $119.38
000000093 STEPHAN, KIM $1,015.88 $9M07 $36,98 $23.70 $70,92 $16.59 $51,81
000000094 MOORE-SYKES, KIMB $2,450,22 $2,127,26 $276,15 $118.93 $159,85 $37.38 $124,96
000000098 PAULSETH, ELLEN $2,115,38 $1,957.50 $216.Q3 $99,10 $131,15 $30,67 $107,88
000000091 MCPHERSON, JOEL $1,490,00 $1,414,01 $134,51 $60,78 $92,38 $21,61 $75,99
000000075 PETERSON, TEDD $1,502.75 $1,346,11 $124,32 $56,07 $93,17 $21.79 $76.64
000000069 BENDER. TERESA $1,497.16 $1,420.80 $220,14 $83.32 $92.82 $21.71 $76,36
000000080 SWEENEY, KRISTEN $1,096.43 $1,040,51 $95.79 $45.69 $67.98 $15.90 $55,92
$15,012,62 $13,418,98 $1,350,84 $597.75 $954.59 $223.26 $765,84
941 OeDosit
Federal Ta
Medicare
Social Securit
Advanced EIC
Total Deposit
$1,350,84
$446.52
$1,909.18
None
$3,706.54
FILTER: [year]='2002' and [pay group]='01' and [pay period]=13
'.
Tax
Sheltered
$500,00
$198.00
$50.00
$80.00
$828.00
Voluntary
$107.53
$114,94
$80.60
$77.93
$111.68
$106,94
$599,62
06/18/02 9:21 AM
Page 1
Net Pay
$544,75
$1,835.43
$815.88
$1,534.95
$1,365.61
$1,024.13
$972.83
$891-13
$708.21
$9,692,92
--,
I
I
,.
~Y;;..Waived
~9%:. 2002-02
~!/~}
~!/~a}
~~ /~ ~ ~ - "(Q??/ ~aIe, 3.2 @lfet$"
:PT'~ (6..00j.m. - 1Id-.OOa.m), ~ahtlJdac? (IId-. 00 j.m. - 1Id-.OOa.m)~
~~ +~~}f~~1~_,2002 (1Id-.OOj.m. - 4;OOj.m)
PURSUANT TO APPLICATION THER~~iORE. wit~ payment of a fee being waived and upon investigation and satisfactory
evidence of the qualification of the Ii '05ee(s) her~in named to receive the same and that the place of sale hereinafter
described is a proper and legal pia .' herefore, .
CITY OF
CENTERVILLE
,
l~JJ:NSltIS :ElElffiBY GRi\NTED '(0
.. .... .Gent}\r\iill~\,LioIi' s ,,,", ;' ',." .," ,i
.'/";''\~::'r':,,:<',~;i~::'';' ;g, ;~;:,' ,- :~p ,it ".:- ::ii',,;:; i"c"o :::
For the term of three (3) day,!).~,,,_,Temporarlly,~E_t..L 1~1"OXIC~n.Nc:;~IQlI()~~..~S defined by law AT RETAIL ONLY
FOR CONSUM~TIO~ "ON THE!i~~~ISES"_~,~~~~,,~a.s Lalir~e-~a~9tte,~ii'k,'6~7IfLaMotte Drive IN THE ~ITY OF
CENTERVILLE In said County anit~~,!at!Whlch premises said hcensee(s) controls and operates a (establishment)
as defined by law; subject, however to the laws of the United States, the laws and the State of Minnesota, the
regulations and ordinances of said municipality, and the rules and regulations of the LIQUOR CONTROL
COMMISSIONER, relating to the sale and distribution of intoxicating liquors, hereby made a part hereof, and subject
to revocation according to law for violation thereof.
This license is non-transferable except by consent of the authority issuing same.
WITNESS THE GOVERNING BODY OF THE CITY OF CENTERVlLLE, and the seal thereof this 26th day of June, 2002.
The City Council of the City of Centerville
Attest:
By:
City Clerk
Mayor
~--=~ --====--=--------===---===== ====-===-===-::.:::===:==-----=-====-=====----=-~:===-=-===-=:=:::-~-~-======~~~ ~-
~~:Waived
~t/~}
~t/~}
~9W:.:. EOOE-OI
CITY OF
CENTERVILLE
~/~ {{5}f~ rre1Wlit
PT'~ ~2 EOOE (?:OOJ.m. - lo..OOJ.m)
P~RSUANT TO AP~L1C~TION TH~REFOR~,lCiittl:p~mm~nt of a fe~ being waived and upon investigation and s.atisfactory
eVidence of the qualification of the IIcens;e,('$'11fereml';!l;~d to receive the same and that the place of sale heremafter
described is a proper and legal place t t~fore, 1l\f
"lCENSE IS HEREBY GRANTED TO
Centerville Lion's
For the term of one (1) evenin(.; Temporarily ~fI'ir~mg~i:~ONi:r'1.l=f'REMIS~S"described as Laurie LaMotte Park,
6970 LaMotte Drive IN THE Cli~OF CJ:NTERVIIdLEU.j1I~~j<l Cpunty a'1d S~tes,. .!It !iVhich premises said Iicensee(s)
controls and operates a (esta~J!~hment) as ~~fjri~d. by'tlaw;sObjeet,. howelferto the laws of the United States, the
laws and the State of Minneso~.'~~.e. re. 9U..la. ti9JM1"~~dgr<linaryees '.ofsa..id.. . ffi. u. n..iciP.. a. IitY;and the rules and regulations
of the GAMBLING COMMISSION~[ff8.rel"'Utlgi6Ingoj hereby rna<l~!I p~rt:heregf, and subject to revocation according
to law for violation thereof."''''~'''
This license is non-transferable except by consent of the authority issuing same.
WITNESS THE GOVERNING BODY OF THE CITY OF CENTERVILLE, and the seal thereof this 26th day of June, 2002.
The City Council of the City of Centerville
Attest:
City Clerk
By:
Mayor
-=--==- ~-=--========-=-----==---:- ~--===-======-----=============--~--~-=====-===- ---:
~~:Waived
~!/~eAoI/k}
Y3~!/~}
~9%:.. &00&-0/
CITY OF
CENTERVILLE
~/Y&mt 9%Me @j5'~
r;/~ ~U/Jt8, &00& (8.'001.m. - lfJ..OOI.m)
PURSUANT TO APPLICATION THEREFOR~,~it~i'PilY:ment of a fee being waived and upon investigation and satisfactory
evide~ce ~f the qualification of the Iicens~~Jsfr1erein ti;~ed to receive the same and that the place of activity hereinafter
described IS a proper and legal place t~,~.refore. 'w"
,:/!fJ;.:::'.^
'ICENSE IS HEREBY GRANTED TO
Centerville Lion's
For.the term of one (1) evenl", ,/ TdTe".'porllrilY'Pffi~r]lN9,i~e,~~((;t~~l!!"9Jhere9uired time ?f 10:00 p.m. per City
Ordinance "ON THE PREMIL~~" de~cnbedi ,llpl~u~'lillartllottlil Par~; ,,6970 LaMotte DrIve IN THE CITY OF
CENTERVILLE in said County. . States......'".,"" "
. "dit'
This license is non-transferabl ';',lf~~~Jt,.~ptlt~hfOf tile alithc:>rityi~~Llin9 ~~me.
WITNESS THE GOVERNING BODY OF THE CITY OF CENTERVlLLE, and the seal thereof this 26th day of June, 2002.
The City Council of the City of Centerville
Attest:
City Clerk
By:
Mayor
l~~~~-- :::::::__-'~.:~=-~===--==c---==-======-===~ ~=____
Centennial Fire District
Check Register
6/21/2002
Jrsements listed below are submitted by the Centennial Fire District for your approval:
CHECK# NAME
ACCOUNT
13257
13258
13259
13260
13261
13262
13263
13264
13265
13266
13267
13268
13269
13270
13271
13272
13273
13274
13275
13276
13277
Amoco Oil Company
Anoka- Technical College
Bauer Built, Inc.
Centerville Floral
Citgo Petroleum Corp.
Connexus Energy
Emergency Apparatus Maintenance
Grainger
Hugo Feed Mill & Elevator
Loftier Business Systems
McLeod USA
Milo Bennett
Orkin Exteminating
Oxygen Service Company, Inc.
Qwest
Randy Lauderbaugh
Reliant Energy Minnegasco
Viking Office Products
Xcel Energy
Zep Manufacturing Company
Stacy's Specialty Stitching
42100 - Fuel and Lube
42220 - Travel, Conference, School
42000 - Vehicle Maintenance
42280 - Misc. Expense
42100 - Fuel and Lube
42252 - Station 1 - Electric
42000 - Vehicle Maintenance
42130 - Equipment Expense
42130 - Equipment Expense
42110 - Other Maintenance
42240 - Telephone Expense
42000 - Vehicle Maintenance
42110 - Other Maintenance
42270 - Breathing Air
42240 - Telephone Expense
42130 - Equipment Expense
42253 - Station 2 - Gas
42180 - Office Supplies
42254 - Station 2 - Electric
42230 - Cleaning Supplies
42280 - Misc. Expense
Total
1 of 1
AMOUNT
181.87
64.00
37.86
75.00
51.80
372.73
670.37
104.15
15.93
41.42
362.56
42.04
51.12
100.00
297.85
11.91
165.13
49.97
430.19
172.24
25.00
$3,323.14
~ Bonestroo
_ _ Rosene
W'II.Anderli/< &
. ~. Associates
Engineers & Architects
May 5, 2002
Bonestroo, Rosene, Anderlll< and Associates, Inc. is an AffIrmative ACtion/Equal Opportunity Employer
and Employee Owned
Principals; Otto G, Bonestroo, PE . Marvin L SorvaJac PE . Glenn R Cook, P.E . Robert G. Schunicht PE. .
Jerry A Bourdon. F.E
Senior Consultants; Robert W. Rosene, P.E. . Joseph C Anderlik, P.f. . Richard E. Turner. P.E. . Susan M. Eberlin, c.P.A.
Aaociate Principals: Keith A. Gordon, r.E. . Robert R. Pfefferle, PE. . Richard W. Foster, r.E. . David O. Lmkota, r.E. .
Mark A. Hanson, RE. . Michael T Rautrnann, r.E. . Ted K. Field, P:E. . Kenneth P. Anderson, r.E. . Mark R. Rolfs, PE. .
D<lvid A. Bonestroo. M.BA. Sidney P: Williamson, P.E., LS. . Agnes M. Ring. M.B,A. . Allan Rick Schmidt P.E. .
Thomas W. Peterson P.E. . James R. Maland, P.E. . Miles R Jensenc P.E. . L Phj)Jjp GraveJ m, P.E. . DanJel J. Edgerton, P.E. .
lsrnael Martinez, P.E. . Thomas A. Syfko, P.E_ . Sheldon J. Johnson. Dale A. Grove, RE. ~ Thomas A. Roushar, P.E. .
Robert J. Devery, PE
Offices; St. Pau}. St. Cloud, Rodlesler and WjJJmar. MN . Milwaukee. WI . Chjcago, II
Website: www.bonestroo_com
Honorable Mayor Tim Swedberg
City of Centerville
1880 Main Street
Centerville, MN 55038-9794
RE: Donation
Dear Mayor Swedberg
To express our appreciation for our relationship with the City of Centerville please accept
this check for $250.00 to be used, at your discretion, toward the City's park and
recreation goals.
It is our pleasure to contribute to your community that has placed its trust in us over the
years.
Sincerely,
BONESTROO, ROSENE, ANDERLIK & ASSOCIATES, INe.
~~
Otto G. Bonestroo
f11t?~ ~ Jt~
Marvin L. Sorvala
j~o.~
Thomas Peterson
Ene!.
2335 West Highway 36 . St. Paul. MN 55113. 651-636-4600 . Fax: 651-636-1311
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'Esta!i{isliuf 1857
1880 MaIn Street
Cententille, Minnesota 55038
(651) 429-3232
RECEIVED OF
Bonestroo. Rosene, Andertlk & $250.00
Associates
FOR
Donation to Parks & Recraatlon Ck #39726
Account Code Amount
BY Kim Stephan
June 20, 2002
Receipt # 7676
>
- .
. n. Bonestroo
U Rosene
-=- Andertik &
~ Associates
Engineers & Architects
Owner. City of Centerviile, 1880 Main St., Centerviile, MN 55038 Date: June 17, 2002
For Period: 1/12/2002 to 6/1712002 Reouest No: 4
Contractor: Park Construction Companv, 7900 Beech St. NE, Minneanolis, MN 55432
CONTRACTOR'S REQUEST FOR PAYMENT
PHEASANT MARSH UTILITY AND STREET IMPS
BRA FILE NO. 616-00-117
SUMMARY
1 Original Contract Amount $ 726,615.90
2 Change Order - Addition $ 0.00
3 Change Order - Deduction $ 0.00
4 Revised Contract Amount $ 726,615.90
5 Value Completed to Date $ 628,399.81
6 Material on Hand $ 0.00
7 Amount Earned $ 628,399.81
8 Less Retainage 5% $ 31,4/9.99
9 Subtotal $ 596,979.82
10 Less Amount Paid Previously $ 484,581.70
11 Liquidated damages - $ 0.00
12 AMOUNT DUE THIS REQUEST FOR PAYMENT NO. 4 $ 112,398.12
Recommended for Approval by:
BONESTROO, ROSENE, ANDERLIK & ASSOCIATES, INC,
'-1 ~/O wJ~-
----:.
Approved by Contractor:
PARK COlli:.ON c~
Approved by Owner.
CITY OF CENTERVILLE
Specified Contract Completion Date:
June 28, 2002
Date:
61600117RE04.X1s
. -
Contract Unit Quantity Amount
No. Item Unit Quantity Price to Date to Date
Part 1 - Sanitary Sewer
1 Mobilization LS 1 34000.00 0.95 $32,300.00
2 8" PVC sanitary sewer, SOR 35, 8'-10' deep LF 225 25.85 225 $5,771.25
3 8" PVC sanitary sewer, SOR 35, 10'-12' deep LF 100 25.65 100 $2,565.00
4 8" PVC sanitary sewer, SOR 35, 12'.14' deep LF 705 25.65 705 $18,083.25
5 8" PVC sanitary sewer, SOR 35,14'-16' deep LF 340 25.65 140 $3,591.00
6 12" PVC sanitary sewer, SOR 35,10'-12' deep LF 1020 27.75 1020 $28,305.00
7 12" PVC sanitary sewer, SOR 35,12'-14' deep LF 1022 27.75 1022 $28,360.50
8 12" PVC sanitary sewer, SOR 35, 14'-16' deep LF 570 27.75 571 $15,845.25
9 4" PVC, Scl1. 40 riser pipe LF 50 19.00 57 $1,083.00
10 8" PVC forcemain LF 110 24.25 110 $2,667.50
11 8" x 4" PVC wye EA 23 75.00 14 $1,050.00
12 12" x 4" PVC wye EA 14 130.00 21 $2,730.00
13 4' diameter sanitary MH. 8' deep EA 19 1900.00 19 $36,100.00
14 4' diameter sanitary manhole over depth LF 76 145.00 76 $11,020.00
15 Construct manhole over existing pipe EA 1 2100.00 1 $2,100.00
16 Improved pipe foundation LF 3982 1.90 2551 $4,846.90
17 Seedin9 AC 1 1300.00 $0.00
18 Closed circuit TV inspection LF 3982 0.60 $0.00
19 Clearing and grubbing LS 1 SODO.OO 1 $5,000.00
Total Part 1 - Sanitary Sewer $201,418.65
Part 2 ~ Water Main
20 12" PVC water main LF 3220 23.00 3223 $74,129.00
21 8" PVC water main LF 160 23.00 160 $3,680.00
22 6" PVC water main LF 600 23.00 557 $12,811.00
23 12" gate valve and box EA 5 1300.00 5 $6,500.00
24 8" gate valve and box EA 3 760.00 3 $2,280.00
25 6" gate valve and box EA 6 565.00 6 $3,390.00
26 Install hydrant EA 4 2000.00 4 $8,000.00
27 Connect to existing water main EA 1 600.00 1 $600.00
28 Ductile iron fittings LB 10000 0.85 10330 $8,780.50
29 Improved pipe foundation LF 2000 1.90 1290 $2.451.00
30 Remove bituminous driveway SY 20 2.80 $0.00
31 Sawing bituminous pavement LF 20 5.00 $0.00
32 3" Type 41A, bit. driveway pavement SY 20 28.65 $0.00
33 Seeding AC 0.4 1300.00 $0.00
34 Salvage and reinstall gravel driveway SY 830 4.00 830 $3,320.00
35 Salvage and reinstall 24" RCP LS 1 670.00 1 $670.00
36 A9gregate base, Class 5 TN 150 12.00 285 $3,420.00
37 12" pipe restraint EA 48 115.00 48 $5,520.00
38 8" pipe restraint EA 14 100.00 14 $1,400.00
39 6~ pipe restraint EA 28 100.00 28 $2,800.00
Total Part 2 - Water Main $139,751.50
Part 3 - Services
40 1 ~ corporation stop EA 22 125.00 22 $2,750.00
41 1 ~ curb stop and box EA 22 135.00 22 $2,970.00
42 1" Type "K~ copper water service LF 900 18.00 986 $17,748.00
43 4" PVC, Sch. 40 service pipe LF 1000 20.00 1049 $20,980.00
Total Part 3 - Services $44,448.00
Part 4 - Storm Sewer
44 12" RCP storm sewer, Class 5 LF 260 28.50 126 $3,591.00
45 15" RCP storm sewer, Class 5 LF 990 30.00 315 $9,450.00
46 27" RCP storm sewer, Class 3 LF 197 46.65 197 $9,190.05
47 30" HOPE stonm sewer LF 134 35.00 134 $4,690.00
48 18" HOPE stonm sewer LF 129 20.65 116 $2,395.40
49 15~ HDPE storm sewer LF 143 17.00 127 $2,159.00
50 12" HOPE stonm sewer LF 249 16.00 255 $4,080.00
51 4' diameter storm CBMH EA 6 1500.00 6 $9,000.00
52 5' diameter storm CBMH EA 3 2400.00 3 $7,200.00
53 Skimmer structure EA 1 1100.00 1 $1,100.00
54 2' x 3' catch basin EA 4 1400.00 4 $5,600.00
55 30" HOPE flared end section with trash guard EA 1 1085.00 1 $1,085.00
56 27" RCP flared end section, including trash guard EA 1 1300.00 1 $1,300.00
57 18" HOPE flared end section with trash 9uard EA , 345.00 1 $345.00
61600117REQ4,;.cls
--
.-:
Contract Unit Quantity Amount
No. Item Unit Quantity Price to Date to Date
58 15" RCP flared end section EA 3 360.00 3 51,080.00
59 15" HOPE flared end section with trash guard EA 1 265.00 1 5265.00
60 12" HOPE flared end section EA 2 160,00 2 5320.00
61 Class III random riprap CY 115 60.00 109 56.540.00
62 Improved pipe foundation LF 700 1.90 50.00
63 Seeding AC 0.5 1300.00 50.00
64 Silt fence, regular LF 300 5.00 $0.00
65 Hay bales LF 200 7.00 SO.OO
66 Protection of catch basin in street EA 12 50,00 SO.OO
67 Ditch excavation LF 300 4.00 50 5200.00
Total Part 4 - Storm Sewer S69,590.45
Part 5 - Street
68 Mill bituminous pavement l' wide LF 100 4.70 50.00
69 Subgrade preparation SY 9100 1.00 9100 59,100.00
70 Geolextile fabric, Type V SY 9100 1.75 9100 515,925.00
71 Select granular borrow (CV) CY 5500 5.50 5500 $30,250,00
72 Aggregate base, Class 5 TN 3100 12.00 3405 $40,860.00
73 Type 31 bituminous base course TN 870 30.70 898,3 527,577.81
74 Bituminous wear course, Type 41 (2002) TN 690 34.95 SO.OO
75 Bituminous material fOf tack coat GAL 400 1,60 SO.OO
76 Surmountable concrete curb and gutter LF 4200 7.40 3866 528,608.40
77 Water for dust control 1000 GAL 100 20.00 50.00
78 4" Perforated polyethylene pipe LF 4200 4.85 4200 520,370.00
79 Type lIJ barricade EA 6 150.00 SO.OO
80 Skidsteer (bobcat) with operator HR 10 75.00 SO,OO
81 Street sweeper wlpick up broom & operator HR 10 100.00 5 5500.00
82 Seeding AC 1.5 1300.00 SO.OO
83 4- concrete sidewalk SY 8000 2.35 SO.OO
84 Aggregate base, Class 5 - trail TN 250 12.00 SO,OO
85 Bituminous wear course, Type 41A, Pathway
(2002) TN 75 51.50 SO.OO
Total Part 5 - Street 5173,191.21
Total Part 1 - Sanitary Sewer
Total Part 2 - Waler Main
Total Part 3 - Services
Total Part 4 - Storm Sewer
Total Part 5 - Street
Total Work Completed To Date
5201,418.65
5139,751.50
$44,448.00
S69,590.45
S173,191.21
S628,399.81
61600t17REQ4.x1s
~....
PROJECT PAYMENT STATUS
OWNER CITY OF CENTERVILLE
BRA FILE NO. 616-00-117
CONTRACTOR PARK CONSTRUCTION COMPANY
CHANGE ORDERS
No.
Date
Description
Amount
Total Change Orders
PAYMENT SUMMARY
No. From
To
Payment
Retainage
Completed
1 09/18/2001 11/13/01 290,528.53 15,290.98 305,819,51
2 11/14/2001 12111/01 140,593.77 22,690.65 453,812.95
3 12112/2001 01/11/02 53,459.40 25,504.30 510,086.00
4 01/1212002 06/17/02 112,398.12 31,419.99 628,399.81
Material on Hand
Total Pavment to Date $596,979.82 Orioinal Contract $726,615.90
Retainane Pav No. 4 31,419.99 Chance Orders
Total Amount Earned $628,399.81 Revised Contract $726,615.90
61600117REQ4.xls
BARNA,GUZY&STEFFAN
No,9990 p, 2/4
STATE OF MINNESOTA
omCE OF THE ATTORNEy GENERAL
MJK:& HATCH
Anoun GENDAL
Junll4, 2002
m:i'AJl1l~
"''''':lOll
tl'.l"IWL,i\fN55U13021(H;
~!1:&(4U)ZJNfI'"
Mr. James D. Hoeft
City Attorney
Bama Guzy Jt., Steffen, Ltd.
400 Northtawn Financial Plaza
200 Coon Rapids Blvd.
Minneapolis, MN 55433-5894
Re: City of Centel.'ViIJe
RECt/1 ~
VELJ
JUN
BARM 05200<
~ rJlJlr. '~
.. " 8TEFf(/J
" I.Ta
Dear Mr. Hoeft:
Thank you far yout letter of April 17, 2002 requesting an opinion of the Attorney General
with respect to the issued described below.
..
FACTS
Yall state that the City of CenterviUe's personnel policy provides that the City shall pay
for an employee's insurance benefits up to a specified amount. If an employee chooses single
coverage or is covered by a spouse's plan, the amount used will fall under the maximum limit set
by the City. The personnel policy then allows the difference between the amount that is being
used for health insurance coverage and the ttlSllllnum amount set pursuant to the personnel policy
to be contributed to an Internal Revenue Service Section 457, deferred compensation plan for the
employee. You say that the City has treated such payments as wages "to provide equal benefits
to all employees." You request our opinion as to whether the payments made to section 457
deferred compensation plans are properly treated as employee wages, or should be considered
employer contributions limited by Minn. Stat. ~ 356.24.
LAW AND ANALYSIS
First, as creati<lns of the state, cities have only that power expressly granted by statute or
charter, and those reasonably implied therefrom. See, e.g., County Joe, Inc. v. City of Eagan,
560 N. W.2d 681 (Minn. 1997). That principle hllll been applied to questions involving authority
of local units of government to compensate their employees in various Ways. See, e.g., Ops.
Atty. Gen. 174, March 29, 2002 and 166b-4, January 24,1989.
Second, in that regard, the authority of local govemm.ents to provide employer-paid
benefits in addition to salary is limited to those specifically provided for by statute. See, e.g.,
Wly v. City of Minneapolis, 527 N.W.2d 107 (Minn. Ct. App.1995) (No authority to provide
employee insurance benefits beyond those authcirized by statute). Ops. Atty Gen. 104a-9,
P....imi1e: (651) 297.):235' Tl'Y: (651i 281-25:<5' TollPtto u.." (800) 657.;787 (Voice), (SOO) l60-4812 (IT'i)' wwIV,:OU'.....o.mn,uo
At!: E,ua.l Oppoctu.ttfey Employ<< Who Ya,lUtlf ot~lty '0 Prltlt<<! an :509& recy~{ed papzr (15% P'J"COtl.umor ooa~t)
..
Jun,14. 2002 10:32AM
BARNA,GUZY&STEFFAN
,
No,9990 P 3/4, ~
r
Mr. James D. Hoeft
June 4, 2002
Page 2
Decembllr 29, 1994 (No authority to provide car allowance subsidizing personal use). In
particular. the authority of local units of government to make employer contributions to deferred
compensation plans is di1:ectly limited by statute. See, Minn. Stat ~ 356.24 (2000) Op. Atty.
Gen. 59a-41, Februaty 22, 1984.
Fourth, cities also have specific statutory authority to direct a portion of an employee's
salary, through payroll allocation, to certain specified deferred compensation prograro.s. See, e.g.,
Minn. Stat 99471.615,352.96 (2000). This authority, however, is limited to situations in which
the public employer, acting at the request of an individual employee, directs a portion of the
money that would', otherwise be payable di=t1y to the employee, to the purchase of certain
deferred compensation investments identified by the statut/OS. [d. lOp. Atty. Gen. 59a-41,
February 22, 1984.
Fifth, under the facts you describe, the money directed to the deferred compensation does
not appear to be money belonging to the employee which would be payable to him or her absent
a request to direct it to the plan. :Rather it appears to be, in effect, an employer-paid benefit that
the employee might choose to receive in lieu of employer-paid insurance.
Sixth, this analysis is consistent with that of the court in Stang v. Minnesota Teachers
Retiremem Ass'n.. 566 N.W.2d 345 (Minn. Ct. App. 1997). In that case, the COlll.t addre&'led the
question of inclusion of certain payments in an employee's "salary" for retirement purposes. The
school district employer had offered a :Ilexible benefit progJ.'am which allowed employees to
allocate all or part of a stated amouot of money among inSutllIlce and various other available
benefits. Any portion of the allowance not otherwise allocated was paid to the employee directly.
The court dctennined that the money should not be excluded from "salary" as employer
payments in lieu of insurance.l A key to the cow'(s analysis was the fact that the money in
question belonged to the employees, who could decide whether to receive it outright or direct all
or part to pay for insurance or other available benefits, The opposite is true here. The money in
question is not available to the employees to spend in any way they choose. Rather, it is a
specific employe.I"paid benefit that may be chosen by the employees in lieu of all or part of their
insurance coverage. ,
1 Payments "in lieu of insurance" are generally excluded from the definition of employee salal')'
for purposes of public employee retirement funcla. See, e.g.. Minn. Stat. H 352.01, subd. 13,
353,01, subd. 10 (b) (2), 354.05, subd. 35 (b) (3) (2000).
, J,n,14. 2002 10:33AM
BARNA,GUZY&STEFFAN
No,9990 p, 4/4
...
Mr. James D. Hoeft
June 4, 2002
Paie 3
CONCLUSION
For the foregoing reasons, it is our view that the deferred compensation payments
described should not be considered an employee-directed investment of his or her salary. Rather,
they would be permitted only to the extent that they corne within the authority for employer
contributions as specified ill Minn. Stat. ~ 356.24.
Please call me if you have any questions or would like to discuss this matter further.
Very truly yours,
K-4!~f. f:s~Jv.
KENNETII E. RASCHKE, JR rt.)
Assistant Attorney General
(651) 297w1141
AU, 669042.v 01
.
.
.,..
Cily ofC_lle
Council Meeting Minutes
June 12, 2002
CITY OF CENTERVILLE
CITY COUNCIL MEETING
June 12, 2002
6:30 p.m.
Pursuant to due call and notice thereot; the City of Centerville held their regularly scheduled
meeting on June 12, 2002, at City Hall, 1880 Main Street.
PRESENT:
Mayor Tim Swedberg
Council Member Dick Travis
Council Member Mary Capra ... JiI
Council Member Mati Nelson \ .vMtV7~~
Council Member Linda Broussard V~......l.'...;Ck...; e@rOs.... ~..~. ~~~~ p~\i9JW~
None. ".,.. ... : j !fPS.. r
':<\'~,_~ ,<, v,
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ABSENT:
STAFF:
City Administrator, Ms. Moore-Sykes
City Engineer, Mr. TomPeterson
City Attorney, Mr. Jim Hoeft
I. CALL TO ORDER
Mayor Swedberg called the June 12,2002, City Council meeting to order at 6:30 p.rn.
II. SET AGENDA
Motion bv Council Member Nelson. seconded
Vickers to approve the ae:enda as presented.
unanimously.
bv Council Member Broussard
AU in favor. Motion carried
III. A W ARDS/PRESENTA TlONS/APPEARANCES
1. Mr. Dan Skoo~. 1613 Peltier Lake Drive
Mr. Dan Skoog of 1613 Peltier Lake Drive addressed Council and reminded Council he
had asked that the City look into providing its residents with the ability to pay by credit
or debit card.
Council Member Capra indicated a survey had been done with regard to that.
Mr. Skoog indicated he did not believe the survey was in the best interest of the City
because sending out the survey cost money in postage and staff time. He then indicated
that of the 1200 surveys sent out only 331 were returned and 80 of those 331 wanted the
Page 1 of23
.
....
City ofCenterville
Council Meeting Minutes
. June 12, 2002
ability to pay by credit card. He further stated that he feels the cost to the City to provide
this convenience would be worth it.
Mr. Skoog asked Council to reconsider allowing at least the 80 interested residents to pay
by electronic fund transfer or credit card.
Ms. Moore-Sykes indicated that the surveys were sent out with the utility bills so that the
City did not incur any additional postage. She then indicated that everyone in the
conununity had the opportunity to fill out a survey and, of those that did, the majority did
not see a need for the credit card payment.
Mayor Swedberg asked whether an ACH would cost the City money.
Ms. Moore-Sykes indicated she had met with two officials from :Main Street Bank and
had learned that it would cost a substantial amount of money to do this.
Council Member Nelson conunented that an ACH would need to be set up for the same
amount each month.
Ms. Moore-Sykes indicated that credit card payments were discussed but a machine
would be needed along with a telephone line.
Council Member Nelson suggested setting up the City to be able to use paypal because
there is no special equipment needed.
Mr. Skoog indicated that 80% of his bills are paid with Visa and the remaining bills are
done electronically. He then said it is the modem way and he would like to have that
option with the City.
Council Member Capra pointed out that the Council had not yet voted on this matter and
said she would like to look into paypals as an option.
Mr. Skoog conunented that 25% of the residents who responded to the survey wanted this
and then said that perhaps the cost to the City could be offset by a $1.00 surcharge.
Mayor Swedberg asked if it would be helpful to Mr. Skoog to have the option of being
able to have his utility bill held until he returned home.
Mr. Skoog indicated having the bill held would mean extra bookkeeping for the City.
Council Member Capra pointed out that Mr. Skoog lives on Peltier Lake Drive and has
only sewer not water and the sewer amount is a flat fee quarterly.
Council Member Capra indicated that Mr. Skoog would know the amount up front and
could plan to make the payment accordingly.
Page 2 of23
City ofCenterville
Council Meeting Minutes
June 12, 2Q()2
Council Member Nelson indicated she was interested in having the City move to the 21st
century.
Council Member Nelson indicated she would like to ask staff to look into the matter by
getting the figures from the bank and looking in to paypals.
Council Member Travis asked that Staff look into merchant accounts and direct deposit.
Council Member Nelson asked Staff to send a letter to Mr. Skoog to let him know what
the ultimate decision on this matter is.
2. St. Genevieve Church. Ms. Valeria Noll
Ms. Valeria Noll from St. Genevieve addressed Council and indicated the Church is in
the process of determining how to expand and she is looking for infonnation from
Council to see if the Church can consider expanding on the present site. She then asked
if it would be possible to vacate Goiffon Road, if there was a possibility to trade, buy or
lease property with the City, and what the likelihood of City water coming to the site
would be.
Council Member Capra indicated she had talked with Mr. Palzer about utilities on
Goiffon and was told he did not believe there were any utilities running in that street.
Council Member Capra expressed concern about Goiffon because of the high speed
traffic and said she feels it is dangerous to cross the street to the Church.
Fire Chief Bennett indicated he would have no problem with closing Goiffon as his crew
comes from the other direction. He also commented that the County may appreciate the
closing of that road.
Mayor Swedberg asked if the City could block off the road without vacating it.
City Attorney Hoeft indicated that if the Church was looking at a proposed expansion the
City would need to vacate the road and said that as long as police and fire have no issue
with it the easiest thing to do would be to vacate the right-of-way.
City Engineer Peterson indicated he did not know of any utilities in the road.
Council Member Capra indicated that bringing water downtown is to be discussed in
August during the budget discussions for 2003. She then said that a deciding filetor for
her in approving water to the downtown area would be a Church expansion.
Council Member Broussard Vickers suggested checking with the County to make sure it
does not have an interest in using Goiffon.
Page 3 of23
City ofCentervi\le
Council Meeting Minutes
June 12,2002
City Attorney Hoeft indicated Goiffon was a City street and could be closed if the City
desired. He then said that closing the street and allowing for an expansion of the Church
would eliminate any proposed use by the County.
Council Member Nelson said she was ready to vacate the street.
Mayor Swedberg indicated there would be options for City land and indicated the City
would be willing to discuss them with the Church.
Council Member Nelson indicated she would be open to discussion on the land but would
lean more toward purchasing rather than trading because the City needs to recover its
costs on that property.
Council Member Travis indicated the ultimate disposition of that property was to be
commercial and he thinks people will have a problem with allowing it to become a
parking lot that does not add to the City's commercial tax base.
Council Member Broussard Vickers indicated the amount of money spent to acquire the
property would need to be recouped.
Council Member Travis indicated he would be more in favor ofleasingthe property.
Fire Chief Bennett indicated he would need to have access to the buildings to within 150
feet of the farthest side of the building.
Mayor Swedberg indicated that the City water would come up during the budget
discussions which he expects to be completed by mid-August.
Council Member Broussard Vickers commented that the answer on City water to the
downtown area is money and said if the City has the money she would like to do it but
said there is no way that the City can foot the entire bill for running City water down
there.
Council Member Broussard Vickers suggested having joint meetings to discuss the
options.
Council Member Capra indicated it is feasible to bring water downtown but at what cost.
Mayor Swedberg asked Ms. Moore-Sykes to work with the Church to accommodate their
requests and update Council.
Council Member Capra asked if the Church was interested in the City starting the process
of vacating Goiffon regardless of whether the building goes in.
Ms. Knoll indicated the Church is interested in having the road vacated whether or not
the expansion proceeds.
Page 4 of23
. .
City ofCenterville
CoUJ1Cil Meeting Minutes
June 12,2002
COllllcll Member Travis indicated there would be costs associated with vacating the
street.
City Attorney Hoeft indicated there would need to be public hearings and a small cost for
documentation but he feels the overall costs would be fuirly nominal for staff time and
COllllcll time for the process.
Ms. Moore-Sykes indicated her only concern is for public safety to make sure the fire
department can access the parsonage until the Church expands and it is removed.
Council Member Broussard Vickers indicated she was not interested in vacating the road
lllltll it happens as part of the process of expansion. She then commented that the Church
has been told the City is willing to vacate but she is not ready to begin the vacation if the
Church does not expand.
Council Member Capra said that knowing the way the traffic is in the area she thinks
vacating the street is a safety issue.
COllllcll Member Travis suggested dead-ending the street or barricading it.
COllllcll Member Capra asked what the process would be to temporarily barricade the
road.
City Attorney Hoeft indicated it is a City street and the City can do what it wants. He
then suggested StaffveriiY with the COllllty that it is not an MSA route.
COllllCn Member Capra asked Ms. Moore-Sykes to check with the COllllty to see if the
COllllty had any issues with the City barricading Goiffon Road.
3. Don Anderson
Don Anderson addressed Council and indicated he has lived in Centerville for a portion
of a year but has lived in eastern Anoka COllllty for more than 18 years. He then said he
has been understudying the City COllllcil to gain fiuniliarity with the City. He further
indicated that he has previous experience with serving on COllllcll, the Centennial Lakes
Police Commission and many other communities of cities he has lived in.
Mr. Anderson indicated he would like to continue with his public service and he feels he
would be an asset on the County Board representing District 6. He then said he plans to
me for that seat and pursue the position vigorously.
Mr. Anderson thanked Council for the opportunity to make his announcement for County
Board and said he looks forward to the election.
Mayor Swedberg thanked Mr. Anderson for the information and wished him well
Page 50f23
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City .fCenlerville
Council Meeting Minutes
June 12, 2002
IV. PUBLIC HEARING(S)
None.
V. COUNCIL BUSINESS
1. Car:penter Prooerty
Ms. Moore-Sykes indicated that Mr. Carpenter bad informed the developer he would sell
the property for $25,000. She then indicated he bad informed her that he feels this matter
is a private matter and he did not want to waste Council time by coming to the meeting.
Council Member Capra indicated she bad contacted Mr. PaIzer with regard to a question
on City utilities and he told her that Mr. Rehbein did not pay assessments to put the
utilities into that street.
Council Member Travis indicated there was excess assessment off of another job and
rather than giving the money back it was applied to the assessments for this project.
Council Member Nelson indicated she did not want to extend this any farther because it
has been going on for quite some time.
Council Member Capra indicated she was a little disappointed that Mr. Carpenter did not
come to this meeting. She then asked if there was any evidence that the two parties bad
spoken.
Ms. Moore-Sykes indicated she spoke with Mr. Rehbein last week and he knows the
price.
Mayor Swedberg asked what Council would need to do if it desired to proceed with
eminent domain.
City Attorney Hoeft indicated Staff would need to draft a Resolution for Council
approval to begin the eminent domain proceeding. He then said the City would need to
have an agreement between the City and Royal Oaks as to how the costs associated with
this process will be paid.
Council Member Capra asked who determines the price of the land.
City Attorney Hoeft indicated that three individuals appointed by the District Court
would decide.
Council Member Capra asked if these individuals would do fair market value or below.
Page 6 of23
City ofConterville
Council Meeting Minutes
June 12,2002
City Attorney Hoeft indicated the individuals are usually fairly conservative. He then
said that the price estimate would likely be only a couple thousand dollars and the real
costs would be the attorney's fees to get the City through the process.
City Attorney Hoeft indicated it may cost approximately $10,000 and that is half of what
the property owner has requested for payment.
Motion by Council Member Travis. seconded bv Council Member Nelson to direct
Staff to prepare a resolution for eminent domain and to notify Mr. Carpenter that
the City is proceedine:.
Council Member Capra said she would hope the parties would come to agreement before
this goes all the way.
Council Member Broussard Vickers indicated she has mixed emotions on this matter
because she sees the matter from both sides. She then said the City has money invested
in the property in terms of improvements but she has a problem with forcing an
individual who did not create this situation to sell his property for fuir market value rather
than being able to make a profit on it.
Council Member Broussard Vickers indicated that the situation was created through no
fault of Mr. Carpenter and he is aware that the City and the developer stand to make
. money on the deal and is trying to capitalize on the situation. She then said she questions
why the developer has not gone to Mr. Carpenter and offered to pay $10,000 which is
how much it would cost for the eminent domain proceedings. She further commented
that it concerns her that the developer is so willing to pay the attorney's fees rather than
settling with Mr. Carpenter.
Council Member Capra agreed that the property is worth $25,000 to Mr. Carpenter but
said this has gone on for several years and she does not feel it will be resolved unless the
issue is forced.
Council Member Broussard Vickers indicated she would like to have an agreement in
place with Royal Oaks for payment of attorney's fees before any attorney time is spent.
Vote: Ayes - 3. Navs - 2 (Swedbere:lBroussard Vickers). Motion carried.
2. Specifications for 2002 Seal Coat Proiect
Motion bv Council Member Nelson. seconded bv Council Member Broussard
Vickers to award the 2002 Seal Coat Project to Allied Blacktop for the bid of
$34.860. Ayes - 4. Nays -l(Travis). Motion carried.
Page 70f23
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Council Meeting Minutes
June 12. 2002
3. CSAH 14 Watennain Bid Award
Motion bv Council Member Nelson. seconded bv Council Member Capra to award
the.CSAH watermain bid to Earthbumers for $158.803.
Council Member Broussard Vickers asked whether Mr. Rehbein had agreed to pay a
certain amount as part of the developer's agreement or waive his right to contest the
amounts.
City Attorney Hoeft said no.
City Engineer Peterson indicated the bids were less than anticipated.
Mayor Swedberg commented that he did not like that people are not informed and not
respected in this process. He then said that even though costs are lower than anticipated
he does not approve of going through the process getting bids and informing residents
what they will pay.
Council Member Broussard Vickers indicated the process has been the same for other
assessments within the City. She also indicated that Council held public hearings to take
resident input and Council had worked to keep costs low.
Mayor Swedberg commented that it is built into the process that the developer has
leverage at the back end of this to contest his assessment and residents have no recourse.
Vote: Aves - 4. Navs - 1 (Swedbem). Motion carried.
Motion bv Council Member Nelson. seconded bv Council Member Broussard
Vickers to approve Resolution 02-021. Ayes - 4. Nays - 1 (Swedbem). Motion
carried.
4. The Shores Develooer's Agreement
Bart Rehbein of 1659 Lakeland Circle appeared before Council.
Ms. Moore-Sykes indicated that the developer's agreement had been given to Council at
the start of the meeting and apologized for the lateness of it but the document was in her
email and her computer has been done since May 24, 2002. She then indicated that the
document is blank where the park dedication information should be placed.
City Attorney Hoeft reviewed the developer's agreement with Council.
Mayor Swedberg commented that Eagle Pass 2nd had a new requirement for sodding at
the curb and asked if that was in this agreement.
Page 8 of23
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June 12,2002
City Attorney Hoeft indicated the sodding requirement was covered in the agreement,
Mr, Rehbein indicated he thought the section concerning final grading should indicate
that no certificate of occupancy would be granted without the final grading being
completed rather than saying building permit.
City Attorney Hoeft reviewed that paragraph and agreed that certificate of occupancy
would be more appropriate, He then indicated that Mr, Rehbein's attorney had asked for
permission to post a bond rather than letter of credit but when advised that the City
prefers the letter of credit agreed to that.
City Attorney Hoeft changed the document to state as reviewed by the City engineer
rather than as prepared by because Mr. Rehbein's engineer prepared the document.
Mayor Swedberg asked if the standards for roads are constant. Mr. Peterson indicated
there were different standards for collector streets versus residential streets but said there
are standards for each.
Council Member Capra expressed concern that a certificate of occupancy could be held
up until cable TV and other utilities are in.
Mr. Rehbein indicated he had submitted the information to all of the utilities and said it
would be ideal to have the cable go in now so there would not be a need to dig up the
area again.
City Attorney Hoeft indicated the park dedication fee was left open and said the fee is
$2,000 per lot and there are 10 lots.
Council Member Broussard Vickers indicated that Mr, Rehbein is giving money in lieu of
constructing the trail and that language is not in the document.
Council Member Broussard Vickers asked the City Engineer to come up with a per foot
price for the trail to put in the agreement.
City Attorney Hoeft changed paragraph nine on park dedication to $20,000 calculated to
be $2,000 per lot multiplied by 10 lots and the amount required by the city for trail
contribution per existing trail standards,
Motion bv Council Member Broussard Vickers. seconded bv Council Member
Capra to approve the developer's aereement for The Shores. All in favor. Motion
carried unanimouslv.
5. Resolution #02-017 National Small Cities Day
Motion by Council Member Broussard Vickers. seconded by Council Member
Nelson to approve Resolution #02-017. All in favor. Motion carried unanimouslv.
Page 90f23
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Council Meeting Minutes
lune \2,2002
6. Computer Bids <Lams. RK7. & PC Solutions)
Council Member Nelson indicated she had a personal conflict with this topic and excused
herself from the room
Jason Nelson from RK7 introduced himself and indicated he was present to answer any
questions Council Members may have.
Mayor Swedberg asked what the needs of the City were.
Mr. Nelson indicated he felt the needs ofthe City were quite simple and, although he did
not think it was necessary to go with a server, it was a good idea. He then indicated the
operating systems for the workstations and server are secure and he thinks this will be a
very standard system with nothing special or complicated.
Mayor Swedberg asked if the City would need a systems administrator to run it.
Mr. Nelson indicated the server would not be used as a workstation as its role will be to
distribute files and to run security. He then said that the server should take care of itself
and said the City may wish to purchase additional software if it intends to allow modem
activity on the server.
Mayor Swedberg asked if the City needed to worry about modem use of City files.
Mr. Nelson indicated the City would not need to worry as this is a completely internal
system
Mayor Swedberg asked if a mirror drive was needed.
Mr. Nelson said he did not think it was necessary.
Mayor Swedberg commented that the majority of data that the City has is its accounting
data.
Ms. Moore-Sykes said if payroll, budget and utility billing are included accounting data
accounts for the largest portion,
Mayor Swedberg asked how much wordprocessing data the City had.
Ms. Moore-Sykes indicated there was substantial wordprocessing data since the City
keeps its Ordinances on the computer.
Mayor Swedberg commented that the issues are with the accounting computers and asked
how old the existing computers were.
Page 10 of23
CityofCenlerville
Council Meeting Minutes
1une 12,2002
Ms. Moore-Sykes indicated that the computers are three to four years old with hers being
four years old.
Mayor Swedberg asked if the machine for $2,160 was the server.
Mr. Nelson indicated it was.
Council Member Travis indicated the quote was for six machines plus the server and Ms.
Moore-Sykes concurred.
Mayor Swedberg asked if there would only be one printer.
Mr. Nelson indicated he does not sell printers but had included one printer in his bid that
he bad located at Best Buy.
Mayor Swedberg commented that the existing hub had four ports.
Mr. Nelson agreed and indicated that he would swap it out for a switch that handles data
transrer better.
Mayor Swedberg asked if it was an Ethernet switch.
Mr. Nelson indicated it was.
Mayor Swedberg asked if it would be possible to run fire wire between the two
accounting computers if the computers bad two cards.
Mr. Nelson indicated it would be preferable to have one Ethernet card in each machine
and noted that the transfer of data would be 100 megabytes per second from wherever the
data is. He then indicated that the data is to be stored on the server in one location to
make it easy to back up.
Mayor Swedberg asked if the backup was a small tape drive.
Mr. Nelson indicated it was a DVD burner which is the same as a CD Rom burner but
holds more data
Mayor Swedberg asked how much more data the DVD would hold.
Mr. Nelson indicated it would hold 4 gigabytes.
Mayor Swedberg asked what happens if the server goes down.
Mr. Nelson indicated if the server went down it would need to be brought back up.
Mayor Swedberg commented that a mirror drive would help with that type of a situation.
Pag\l 11 of23
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City ofCeore.viUe
Council Meeting Minutes
1.,., 12.2002
Mr. Nelson said he felt a mirror drive would be overkill and was not necessary.
Council Member Travis asked what Mr. Nelson charged for setup.
Mr. Nelson indicated that set up is included in each machine with two to four hours for
the server and two hours for each additional machine.
Council Member Capra commented the bid was a little under $10,000.
Council Member Broussard Vickers asked if the bid included any ofthe software.
Mr. Nelson indicated it did not.
Council Member Capra asked how much the City could expect to spend on software.
Mr. Nelson indicated that the costs for software were dependent upon which software
packages the City purchased.
Mr. Nelson indicated he could transfer the existing software to the new machines.
Mayor Swedberg noted the City was having virus problems and asked if Staff knew
where they were coming from.
Ms. Moore-Sykes indicated they have been coming from someone in town and this
person has been notified.
Mayor Swedberg noted the proposal did not include virus protection.
Mr. Nelson indicated he would install the virus software and noted the City would need
to make sure that it kept its virus software updated.
Mr. Nelson indicated that the fix for a virus comes out after the virus is out and said the
best defense is to be aware and not open strange attachments.
Scott Johnson from PC Solutions indicated his company had been in business for 30
years and has 30 people on stafl; and half of them are teclmical people.
Mayor Swedberg asked why Mr. Johnson had recommended Pentium 3 machines.
Mr. Johnson indicated that the industry has seen no real speed difference in the Pentium 3
versus the Pentium 4 and noted the main difference is in the motherboard.
Mr. Johnson indicated his proposal would have a mirrored hard drive which may seem
redundant but having the second one allows for a hot swap of the drives which means the
server does not need to be brought down if a drive fiIi1s.
Page 12 of23
c~ ofCenterville
Council Meeting Minutes
June 12, 2002
Mayor Swedberg asked how many bays.
Me. Johnson said up to six.
Mayor Swedberg asked about the backup system proposed.
Me. Johnson indicated he had proposed a DDS4 tape drive which can copy 20 gigs
without having to compress the data He then indicated that may be overkill at this time
but he wanted to allow for growth.
Mayor Swedberg asked fur more information on the warranty offered.
Me. Johnson explained the warranty is a combination of a Compaq warranty and a
warranty from Pc Solutions fur a complete three-year warranty on parts and Jaboc.
Me. Johnson indicated the warranty guarantees a 4 hour onsite solution with both parts
and labor which means a machine is brought in that is a duplicate of the City's machine
and any part that goes down can be had within four hours. He then commented that the
issue with white box machines is that if something needs to be rebuilt it is necessary to
track down the drivers and have the information reprogrammed.
Mayor Swedberg indicated that Mr. Johnson proposes using small business server 2000
but XP for the other machines and asked why.
Mr. Johnson indicated he recommended Office XP and Wmdows 2000 professional for
the workstations.
Council Member Capra asked if it was necessary to replace the monitors at this time.
Me. Johnson indicated he was asked to mirror the Logis quote and that is why monitors
were included. He then said that the City would be able to use the existing monitors.
Mayor Swedberg asked if there would be an uninterruptible power source on the server.
Me. Johnson said yes.
Mayor Swedberg asked if that would condition the line too.
Me. Johnson indicated that the system would provide 30 minutes of down time and would
then go down gracefully.
Mayor Swedberg asked if adding larger drives later would be an issue.
Me. Johnson indicllted that large drives should not be nece"Sary becaJlse most oftbe data
should be stored on the secvec not on personal computers.
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City ofCenterville
Council Meeting Minutes
June 12, 2002
Mayor Swedberg noted the proposal included firewall.
Mr. Johnson indicated he had included it for in the future when Broadband becomes
available.
Mr. Johnson indicated that in putting a quote together with the Microsoft Small Business
2000 he did not think the City needed the small business server and noted the main
advantage would be e-mail. He then said that the cost difference is minimal but the City
could get away with the standard 2000 server.
Council Member Broussard Vickers indicated the computer situation needed to be fixed
right away.
Council Member Broussard Vickers indicated she would like to have Ms. Moore-Sykes
sit down and decide which system she would prefer. She then indicated she would like to
recormnend that Council authorize the expenditure of up to $20,000 for computer
equipment and noted she would prefer to start with a system that is not out of date when
it is purchased.
Motion by Council Member Broussard Vickers. seconded by Council Member
Travis to authorize the expenditure of UP to $20.000 for the purchase of computer
equipment as chosen by Staff with input from interested Council Members. All in
favor. Motion carried unanimouslv.
7. Ordinance #4
Ms. Moore-Sykes asked if any Council Members had input on Ordinance #4 before the
public hearing is set.
Council directed Staff to schedule the public hearing on Ordinance #4.
8. Proposed Fireworks Ordinance
Fire Chief Bennett addressed Council and asked that the City adopt the proposed
Ordinance as an emergency ordinance in order to assist the fire department with the
regulation of the recently legalized fireworks. He then indicated that the other two cities
had adopted the ordinance as proposed.
Council Member Broussard Vickers asked whether the types of fireworks that the City
had in the park are considered consumer fireworks.
Fire Chief Bennett indicated that the type of fireworks held at the park require a permit
and by law must be done by a licensed pyrotechnic and the law requires insurance.
Page 14 of23
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Council Meeting Minutes
June 12,2002
City Attorney Hoeft indicated a public hearing and the necessity to publish the ordinance
two times is waived if Council adopts the ordinance as an emergency ordinance in the
interest of public safety.
Motion by Conncil Member Broussard Vickers, seconded by Council Member
Nelson to adopt the consumer fireworks ordinance as proposed by the fire chief as
an emet2encv ordinance and direct staff to use the next ordinance number. All in
favor. Motion carried unanimously.
9. 2002 Budget Adiustments
Ms. Moore-Sykes indicated she had provided copies of the resolutions in Council FYI
files and then indicated Staff is prepared to ask Council approval of the resolutions.
Finance Director Paulseth gave a brief overview of the accounts needing funds transfers
for Council. She then indicated that Staff had reviewed the minutes for the last year and
a halfand did not find any official Council action on the 109,000 to the general fund.
Mayor Swedberg asked if the Park and Recreation minutes were reviewed. Staff
indicated that only Council minutes were reviewed.
Finance Director Paulseth indicated she had asked the auditor if it was possible to do the
transfer and make it retroactive and the auditor indicated he was not comfortable with
that.
Council Member Nelson indicated she thought that the enterprise fund was an active
account for the EDC and should not be closed.
Motion bv Council Mcmber Broussard Vickers, seconded by Council Member
Capra to approve Resolution 02-018. All in favor. Motion carried unanimously.
Motion bv Council Member Nelson, seconded bv Council Member Capra to
approve Resolution 02-019. All in favor. Motion carried.
Motion bv Council Member Nelson, seconded by Council Member Broussard
Vickers to approve Resolution 02-020. All in favor. Motion carried unanimouslv.
10. Furtd Transfers
Mayor Swedberg asked Finance Director Paulseth to update Council as to the progress
being made with the City's finances.
Finance Director Paulseth indicated the negative fund balances will be taken care of with
tonight's resolutions. She then indicated that there were a number of capital projects
funds she has been investigating and will provide further information when it is available.
She further noted it appears there has not been enough escrow to finish the projects.
Page 15 of23
City ofCenterville
Council Meetio.g Minutes
June 12, 2002
Council Member Broussard Vickers asked if the City has the ability to go back to the
developers to recoup any funds expended to finish the projects.
City Attorney Hoeft indicated that the City could attempt to collect the amounts owed
and said he would need to look at the agreements to detemIine what can be done.
Finance Director Paulseth indicated she had not had a chance to review the debt service
funds and will do that shortly. She then noted that she suspects some of the debt service
funds are in the red due to timing issues with special assessments not getting on the tax
rolls quickly enough.
Finance Director Paulseth indicated she had revised the monthly financial report due to
an error caused by a computer glitch.
Mayor Swedberg asked what would be done about the previous authorization to purchase
f) a server.
Ms. Moore-Sykes indicated she would handle the matter.
Mayor Swedberg indicated the City's interest earnings are woefully inadequate and it
would be good to reallocate some funds.
Finance Director Paulseth indicated that authorization for staff to make investments on
behalf of the City is on the consent agenda to be approved later in the meeting.
Mayor Swedberg asked what the City needed as cash.
Finance Director Paulseth indicated the City needs cash of 33 to 50%.
Council directed Staff to prepare a resolution for setting up cash reserve interest earnings
and cash reserve.
Council recessed at 8:25 p.rn.
Council reconvened at 8:37 p.rn.
Ii. Liquor Ordinance - City of Plymouth
Mayor Swedberg indicated he had been working with the model ordinance from the
League of Minnesota Cities and the Plymouth ordinance provided by the City Attorney
and it is difficult to go back and forth. He then said it works better to use the model
ordinance and then insert the penalty information from the Plymouth ordinance.
Council Member Broussard Vickers asked what Mayor Swedberg did not like about the
Plymouth ordinance.
Page 16 of23
Cily ofCenrerville
Council Meeting Minutes
Jone 12, 2002
Mayor Swedberg said it is not complete, it is not concise and it is not as updated,
City Attorney Hoeft said he did not have an issue with cutting and pasting the ordinance
in any manner. He then said that he would review the final product to make sure that
nothing has been left out.
Council Member Broussard Vickers indicated that she had found the wording that
Council "must" do things objectionable and as long as the wording is changed to Council
"may" she did not have an issue.
Mayor Swedberg indicated he would like to have a public information meeting with the
liquor license holders before holding the public hearing.
Council Member Broussard Vickers indicated she was not interested in a special meeting
uuless the parties involved have issues with the proposed ordinance.
Mayor Swedberg said he would like resolution of the matter by the end of July.
Council Member Nelson indicated she would like to add a percentage to the number of
employees on the chart that sets out how to get the points. She then suggested adding
50"10 of employees.
Mayor Swedberg commented that the whole idea is to offer incentives for businesses so
you do not have kids in bars.
Council agreed to have the public hearing at the second meeting in July.
VI. CONSENT AGENDA
l. The City of Centerville May 23, 2002 through June 12, 2002 Claims fur
Approval.
2. May 2002 Month End Financial Statements
3. St. Genevieve's Request for 3.2 Temporary/Event Liquor Liceuse - Annual
Chicken Dinner
4. Investment Authorization
5. Centennial Fire District Expenditures
6. Waive Permit Fee for Centennial Fire Department Shed
7. Permit Commencement for AT&T Broadband - Upgrading the Franchise
Council Member Broussard Vickers asked that Item 4 be removed for discussion.
Motion bv Conncil Member Nelson. seconded bv Council Member Travis to
approve consent al!enda items 1. 2. 3. 5. 6. and 7 as presented. AU in favor. Motion
carried unanimousJv.
Page 17 of23
City ofCenterville
Council Meeting Minutes
June 12, 2002
Council Member Broussard Vickers questioned whether it would be necessary for
insurance purposes to have employees bonded that have access to the City's finances,
Ms. Moore-Sykes indicated she would look into the matter and report hack to Council.
Motion bv Council Member Nelson. seconded bv Council Member Broussard
Vickers to approve consent aeenda Item 4 as presented.
Mayor Swedberg asked if this motion would be setting up a cash policy of 50%.
Ms. Moore-Sykes said no.
Vote: All in favor. Motion earried unanimouslv.
VII. APPROVAL OF COUNCIL MINUTES
1. May 22. 2002 Council Meeting Minutes
Council Member Broussard Vickers requested the following change: On Page 3 change
the word Larson to Developer.
Motion bv Council Member Broussard Vickers. seconded bv Council Member
Nelson to aDDrove the City Council Minutes of Mav 22. 2002 as amended. All in
favor. Motion earried unanimouslv.
VITI. ANNOUNCEMENTSIUPDATES
1. Pheasant Marsh 2nd Addition. The Shores. CenterVilla. Eagle Pass 2nd Addition.
Uptown Center (Llovd Drilling) (Mr . Tom Peterson)
Lloyd Drilling appeared before Council and indicated he had faxed a letter to Ms. Moore-
Sykes on May 23, 2002 containing a recap of the issues with his development. He then
indicated that most things would be done by June 20, 2002 barring any weather related
delays. He further indicated he had not had any negative input from Mr. Engler
concerning his property. He also noted that the drainage appears to be working since
there was a heavy rain on Monday night and no standing water in Mr. Engler's backyard.
Council Member Broussard Vickers asked how much of the Engler property was
affected.
Mr. Drilling indicated he would be glad to sod the area if that is what Mr. Engler wants
but said he feh it would be more maintenance for him than seeding would be. He then
clarified that if the small area where a load of dirt was used to raise the area two inches to
get the water to flow he would sod that area.
Page 18 of23
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lune 12.2002
Council Member Broussard Vickers asked Mr. Drilling to contact Mr. Engler about the
sod.
Council Member Broussard Vickers commented that there was originally to be a berm on
the east side with trees.
Mr. Drilling indicated he had put trees in and raised the grade up two or three feet. He
also indicated a fence would be installed on the berm. He then indicated he had also
added a small section of fence rnnning north and south that was not called for in the
plans.
Council Member Nelson thanked Mr. Drilling for working so hard at cooperating with
Mr. Engler.
Council Member Nelson asked for an update on the personnel policy.
Ms. Moore-Sykes indicated she was making progress on the personnel policy until her
computer crashed on May 23, 2002. She then indicated she had kept a backup on disk
and would be able to resume working on it once she had her new computer.
Ms. Moore-Sykes indicated that Comer Express had asked for an extension to June 30,
2002 until their permanent sign is installed.
Ms. Moore-Sykes indicated the Trio Inn sign was gone.
Ms. Moore-Sykes indicated that Performance Auto has said they are not sure what they
will do and are not sure why they have to remove the sign.
Council Member Nelson asked when the City could move it if the business owner did
not.
Ms. Moore-Sykes indicated it could be moved by the end of the week.
2. AT&T Broadband (Mary Capra)
Council Member Capra reported that the Cable Commission is close to reaching an
agreement on the franchise agreement and noted the contract should be voted on at the
June 19,2002 meeting.
Council Member Capra indicated there is money in an account through the Cable
Commission to purchase new microphones for Council Chambers.
Council Member Capra indicated that the Cable Commission is looking at building or
purchasing a building because there will be PEG fees available and it is a good time to do
so.
Page 19 of23
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Council Meeting Minutes
June 12.2002
Council Member Capra indicated there would be an additional staff person next year.
Mayor Swedberg asked how much of the legal work the City would have to pay for.
Council Member Capra indicated that the legal work was paid -for out of the
Commission's budget.
Ms. Moore-Sykes indicated she had learned that 800 residents within the Cable
Commission cities have one-way broadband and two-way broadband will be available in
2003.
Mayor Swedberg asked fur more information on the memo from Brian concerning deed
restrictions.
City Attorney Hoeft indicated there are no restrictions on the deeds.
Council Member Capra indicated that Mr. Rivard may have done a handshake deal but
there is nothing official.
Mayor Swedberg asked if the City was any closer to the deed on the Turcotte property.
City Attorney Hoeft indicated the matter was in the hands of the Examiner of Titles and
could be there for six months.
Council Member Capra asked if there was an update on the deferred compensation issue
from the IRS.
City Attorney Hoeft indicated he had received an opinion from the Attorney General's
Office on the matter. He then said he and others from his office have been analyzing the
decision and, at this time, are unsure what the decision means.
City Attorney Hoeft indicated that Mr. Heefuer was working with Mr. McDonald on the
IRS funds.
Council Member Capra indicated she had been asked by Ms. Donna Carlson of the Lino
Lakes Council to give a presentation on how to get started with historic photographs.
Council Member Nelson reported that the EDC meeting took place and noted that there
have been problems with the Committee for several months. She then explained that the
issues were discussed and the Committee would like more Council Members present for
events. She further indicated that the EDC would be reviewing its bylaws to determine
whether a non-resident, non-business person could serve on the Committee as this person
works at the bank and there is consensus that this person would be good for the
Committee.
Page 20 of23
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Council Meet:ing Minutes
June 12, 2002
Council Member Nelson indicated that the EDC had come up with five items that it
would work to support and those were the Minnesota Design Team Plans, supporting
County Road 14 widening, downtown mixed use and revitalization. and soliciting
business members for EDC members.
Council Member Nelson indicated there had been discussion of asking the City
Administrator to have face to face contact with businesses and communicating with the
EDC because they feel they have no connection with the businesses.
Council Member Nelson indicated that the Committee had discussed that the meetings
are held at night and business owners are not available and committee members are not
available to the business owners during the day.
Mayor Swedberg asked if there was a need for a Chamber of Commerce meeting.
Council Member Broussard Vickers indicated she was not in favor of encouraging more
Staff contact with the businesses because Staff is needed elsewhere. She then said that
any time a business wishes to contact the City that is fine but she does not feel that Staff
has the time to solicit contacts.
Council Member Broussard Vickers indicated she is concerned with an advisory
Committee voicing its support of the widening of 14 when Council will be opposing it.
Council Member Nelson indicated she gave the EDC information indicating Council
intended to oppose the widening.
Council Member Broussard Vickers indicated she would like to caution EDC members
from having any conversations with the County that would lead the County to believe
that the City will be supporting the widening.
Council Member Capra asked that the comments of Council be emailed to the
Committee. Council Member Nelson indicated she would provide the information to the
EDC.
Council Member Broussard Vickers indicated she feh that Council Members do a good
job of attending various functions and noted that there are a variety of functions within
the City that need attending and not every Council Member can be at every function. She
also noted that if three or more Council Members are at an event the event would need to
be posted.
Council Member Broussard Vickers indicated that the Parks and Recreation Committee
had made some recommendations to Council concerning the use of the ball fields for two
weekends and she did not see that on Council's agenda for approval.
Council agreed that there was no authorization necessary since no costs were involved.
Page 21 of23
City ofCenterville
Council Meeting Minutes
June 12,2002
Council Member Broussard Vickers indicated that a representative from the soccer
association had come forward and wants to sprinkle the soccer fields and, in return, has
asked that the City keep the field for soccer use for three to five years. She then indicated
that the Committee will get bids and find out if water is accessible before providing a
recommendation to Council.
Council Member Broussard Vickers indicated that the Parks and Recreation Committee
intends to look at its budget at an upcoming meeting and noted that the skate park would
open June 21,2002 and there should be feedback on how things are going at the park by
the first meeting in July.
Ms. Moore-Sykes indicated that the Lions had asked for various permits for the Fete des
Lacs Festival and noted the requests would be on the June 26, 2002 agenda.
Council Member Travis indicated that the Planning and Zoning Commission is looking at
the massage parlor, body piercing and tattooing ordinances. He then asked if a date had
been set for the NEMO training.
Ms. Moore-Sykes indicated she had been playing telephone tag with NEMO and said she
would notilY Council when a date is available.
Council Member Nelson asked Staff to find out how long this training would be and
asked that it be held at a Council meeting if possible.
Mayor Swedberg noted the police budget is $50,000 higher for next year.
Ms. Moore-Sykes indicated a copy of the agenda and minutes had been placed in the FYI
files fur review.
Council Member Nelson asked what would happen if the City did not pay.
City Attorney Hoeft indicated he was going to treat that question as a rhetorical question.
Ms. Moore-Sykes indicated Mr. Patzer had been contacted by a party interested in
purchasing the 1975 tanker truck the City owns. She then indicated the tanker truck is in
sad shape but the individual is interested in fixing it.
Motion bv Council Member Broussard Vickers. seconded bv Council Member
Travis to approve the sale of the 1975 tanker truck. All in favor. Motion carried
unanimously.
Page 22 of23
1----- -- ---
IX. ADJOURNMENT
City ofCenterviUe
Council Meeting Minutes
June 12,2002
Motion bv Council Member Nelson. seconded bv Council Member Travis to
adiourn the June 12. 2002 City Council Meetine: at 9:50 p.m. AU in favor. Motion
carried unanimouslv.
Transcribed by:
Joan Lenzmeier, Recording Secretary
TimeSaver Off Site Secretarial, Inc.
Teresa Bender, City Clerk
Tim Swedberg, Mayor
Page 23 of23
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Page 1 of 1
chris sykes
From:
To:
"Frazell, Kevin" <KFrazell@LMNC.ORG>
<rmatlhys@cityofeagan.com>; <jjoseyS099@hotmail.com>; <kCSYkes~atlbi.com>;
<Bruce.Anderson@ci.maplewood.mn.us>; <terryschn@usweS1:.net>;.. eyer, Charlie"
<cmeyer@st/ouispark.org>; "Tooley, Jodie" <JTooley@LMNC.ORG>; "Johnson, Helene"
<hjohnson@mngts.org>; "Anderson, Karen" <kanderson@ci.minnetonka.mn.us>;
<tharmening@stlouispark.org>
Cc: "Erickson, Rebecca" .<RErickso@LMNC.ORG>
Sent: Friday, June 14, 2002 2:33 PM
Attach: Scenario forYouth Session on Development Proposal.doc; PRAIRIE_RIDGE Model (1).pdf
Subject: Materials for Youth Sessions in Rochester Next Week
Attached is everything you should need to be prepared for next week's youth delegate sessions. Thanks so much
to all of you for agreeing to participate. What an impressive group of folks to be helping our young people
understand how city government really works!
Karen, we understand that you have other obligations over lunch both Wednesday and Thursday. All you need to
do is serve as the presiding Mayor at the Thursday afternoon concurrent track session that is the mock council
meeting.
Attached is the narrative material that sets up the scenario. Our youth delegates have been divided into four work
groups - council, staff, developer, residents. Each youth delegate gets the overall introductory materials, then the
additional information fur their group only. This is to replicate real life, where not everyone completely
understands everyone else's agenda when they show up for the public hearing and council meeting!
Also attached is the map Russ Matthys and his Crew in Eagan have put together. The youth will have copies
available fur their work groups. Russ is also bringing a mounted 3' x 3' copy for display at the council meeting. A
big thanks to Russ and his staff for the hard work. .
<<Scenario for Youth Session on Development Proposal.doc>> <<PRAIRIE_RIDGE Model (1).pdf>>
Thanks again for your participation. This is going to be greatl .
Kevin
This em ail has been scanned for all viruses by the MessageLabs SkyScan
service. For more information on a proactive anti-virus service working
around the clock, around the globe, visit http://www.messagelabs.com
O/HIZOOZ
.. "
Scenario for Y onth Session on Development Proposal
Prairie Ridge is located about 35 miles north of the Twin Cities metropolitan area, just off
Interstate 1-35. The original settlement dates back to the late 19th century, when Prairie Ridge
was a farm community. The oldest part of the town has houses dating from the late 1911) and
early 20th centuries. Because of the relatively easy access to jobs in the Twin Cities coupled with
affordable housing prices, however, commuters have started to move in. The 2000 census
showed the population of the town to be 12,000, almost double its size only 10 years earlier. The
established residents that have been around for a while have mixed feelings. They like the
prosperity and new business coming to town, but also' worry that they are losing their small town
feel and way of/ife.
The historic downtown of Prairie Ridge has a beautiful location next to the shores of
Lake Wananosa. From 1946 until 1979, one of the biggest downtown businesses was Wild
Bill's Farm and Feed Store, located just half a block from the lake. Wild Bill's sold and repaired
heavy farm equipment like tractors and combines. They also sold a wide variety oHarm
chemicals like fertilizer, weed control, and so forth. Wild Bill's old store sat empty between
1979 until 1990, when a potential buyer, wanting to set up an antique shop, took a hard look at
the property. Much to the town's alarm, it was learned that Wild Bill had not been a very
responsible businessman. He had poured 1000's of gallons of used motor oil into a hole in the
backyard. He had also left bags of chemicals exposed to the rain, and they had leached off into
the streets. Both the oil and the chemicals made their way into Lake Wananosa, leaving this
community resource polluted. The State Department of Natural Resources has issued an
advisory against swimming, fishing, or any other recreational use of the lake since 1991.
In the meantime, with the growing population of the area, Wally World and other large
box chain retailers have located just outside of town, near 1-35, while the historic downtown has
suffered a significant loss of business. There are numemusempty storefronts. But help might be
on the way.
Prenller Properties, an upscale developer located in Bloomington, wants to develop a
classy housing and retail development in a picturesque setting within 50 miles of the Twin Cities.
. They are convinced that downtown Prairie Ridge, right next to the lake, is just the type of
location they need. The company has submitted a proposal to the City of Prairie Ridge. The
concept includes 275 single-family homes and townhouses, along with a limited amount of retail
that can serve the immediate needs ofthe residents. Their development will include buying the
old Will Bill's store, demolishing the building, and working with the City to clean up the
pollution, both in the ground and in the lake.
The project is appealing to the City and to most local residents, but has not been without
some controversy. The public hearing before the Planning Commission went on over two nights,
each lasting 3 Y, hours. After listening to all the opinions, and considering all the relevant
issues, the Planning Commission voted to recommend approval to the City Council. The
Commission vote, however, was not unanimous; two of the seven commissioners voted no.
Now the matter is scheduled for a hearing and decision before the City Council on Thursday
afternoon of this week The Council has basically three choices:
. Approve the project as requested by Premier Properties
· Reject the project as requested
. Approve the project, but with modifications
There are four grO\lpS of actors in this "drama." They are:
. City Council
· City Staff
· Concerned Neighbors and Citizens
· Developer
You have been assigned to work in a group that represents one of the four and will be at the
meeting to present your case. An agenda for the Council meeting is attached. Your group has 10
minutes on that agenda to present its case. After the Council has made its decision and
adjourned the meeting, Charlie Meyer will lead the group in a debrief mg. Good Luck!
Timeline and Resources Available to You
Wednesday, June 19, 8:00 - 8:30 a.m. The youth delegates will meet in the McDonnell Suite
for a brief introduction and orientation with Anthony Jossey, graduate student at Minnesota
State-Mankato, who will be coordinator of this year's youth delegate program. Charlie Meyer,
City Manager ofSt. Louis Park, will join the meeting to help students understand the case study.
Students will be introduced to their team members. Other adult resource folks who are around
are welcome, but certainly not expected, to attend.
Wednesday, Juue 19, 12:00 -1:30 p.m.- Youth meet in Riverview SuiteE for lunch with a
group of expert advisors. Those include:
Kim Moore-Sykes, Councilmember, New Brighton
Charlie Meyer, City Manager, St. Louis Park
Tom Harmening, Director of Community Development, St. Louis Park
Russ Matthys, City Engineer, Eagan
Bruce Anderson, Director of Parks and Recreation, Maplewood
Terry Schneider, Private Developer and Councilmember, Minnetonka
Guest experts will be assigned primarily to work with a group corresponding to their interest, for
example, the councilmember with the youth group serving as members of the city council.
However, all experts will make themselves available to all groups as requested.
Thursday, June 20, 12: 15 - 2: 15 - Youth meet again in Riverview Suite E for lunch to finalize
presentations for 2:30 p.m. mock council meeting. Same experts are available as for Wednesday
session.
Thursday, June 20, - 2:30 - 4:30 p.m. concurrent track session, "What Makes a City", in
Grand Ballroom A is setting for mock council meeting. Adult delegates to the conference are
invited to attend and observe, but not participate. (Note that session could be changed to 3:00-
5:00 ifLMC Annual meeting runs long).
During other times, youth delegates are encouraged to attend regular conference sessions that
they may find helpful or interesting. They are also encouraged to meet informally with their
group to work on the assignment.
City of Prairie Rid~e. Minnesota
Agenda for Special City Council Meeting
Thursday, June 20, 2002
Riverview Suites C and D
Mayo Civic Center
I. Call to Order - Mayor Karen Anderson
2. Explanation for Reason for the Meeting - Mayor Anderson
3. Presentation of the Premier Properties Development
a. Presentation of the Proposal by the Developer Team - 10 minutes
b. Reactions, issues, and concerns presented by City Staff Team - JO minutes
4. Public Hearing
a. Concerned Citizens team - scheduled to testifY - 10 minutes
5. Questions from the Mayor and City Council
6. Discussion by the Mayor and City Council- 10 minutes
7. Final Vote on the Project - Mayor and City Council
8. Adjourn
Group 1 - Citv Council Perspective
You are one of the four city councilmembers. Karen Anderson is your Mayor, and will be
presiding over the Thursday afternoon meeting.
This whole development has been quite a political headache for you. Like most people in Prairie
Ridge, you were delightfully surprised to learn that an upscale developer was interested in doing
a major project in the community. The polluted lake and declining downtown have been sources
of community frustration for years. Despite the best laid plans, no progress has been made. This
development seems like the shot in the arm that might get the community back on the right track.
But the issues are complicated. The community is divided. Most residents seem to welcome the
development, but the nearby historic neighborhood has some serious concerns about traffic and
loss of character. They've been calling you regularly INSISTING that the size of the
development be scaled back and that more effort be made to preserve existing housing. . In the
meantime, the local newspaper has endorsed the project as proposed, and suggested that the
Council and the community need to move into the 21st century.
Some of the callers have gotten pretty obnoxious and offensive. Two of you (the'
councilmembers) have families that have been in Prairie Ridge for decades and understand the
desire not to lose the small town feel. The other two of you moved from St. Paul just a few years
ago, but feel that you have made an investment in the community and frankly, are getting tired of
being labeled as outsider yuppies! The council gets along well together and all of you are agreed
you'd like to see the community come together around a common vision rather than continuing
the us vs. them attitude! Two of you are up for reelection this Fall and there are already rumors
of opposition candidates if this development project goes "the wrong way."
You'd like to make everyone happy. But based on conversations with city staff you know this
development is pretty risky for the developer. Make too many demands, and they'll probably
look for a different site in another community, or even worse, build it in the surrounding
township where most of the new development seems to be going anyway!
Please do not share the information on this sheet with students in the other work groups.
. .
GronD 2 - City StatfPersDective - Planninl! and Enlrineerinl!. Parks and Recreation
Prairie Ridge is a small town and you are a planning and engineering staff of limited size. The
recent surge of new development in the town means you've had a chance to tackle some big
projects, and generally it has gone well. The Planning Commission and City Council generally
respect your professionalism and sound advice. Some developers, however, have complained
that you are "too tough" in enforcing development standards, while some old-time residents
think you are too "pro growth" because you want to keep your jobs. The Premier Properties
development will be the largest and most complex project you've ever handled and you're
feeling a bit overwhelmed.
You were shocked, but excited, when the PremierProperties group first came into city hall to
talk with you about the proposal. You hadn't thought Prairie Ridge was quite ready for houses
so expensive. You were also surprised about the proposal to include retail development.
Overall, you think the proposal is a fantastic opportunity for the city but you also have some
concerns. The streets in the area really can't handle the rush hour traffic that would be generated
by 275 new homes. The sewer and water lines are also too small. The developer has agreed to
put in the new utility lines, but believes it is the city's responsibility to construct larger streets.
You're not sure how that's going to be paid for in the short term.
You're warned that the ground and lake pollution from Wild Bill's could be worse than anyone
suspects. Premier Properties is prepared to cover the expected clean up cost, but no more. If the
situation turns worse during excavation, who is going to pay the extra cost?
Finally, since this development is located next to the historic downtown, you would like to see
more ofa "New Urbanist" approach with smaller lots, front porches on the houses, etc.
Unfortunately, Premier Properties is pushing for single-family homes on traditional large lots
that will look pretty different from the existing older neighborhoods located nearby.
The Parks and Recreation Director is a part of your staff review team. She would like to see
more open space, public trail access along the water, and a public beach area preserved.
The City's existing Comprehensive Plan and zoning ordinance would allow only 225 units if
done in the way the developer wants, but they are asking for a variance to 275.
Please do not sbare tbe information on this sheet with students in tbe other work groups.
I --
. .
Group 3 - Concerned Citizen Perspective
You and your neighbors live in some of the historic 19th and early 20th century homes near
downtown and next to the proposed Premier Properties development. You appreciate that
someone is proposing to clean up the old Wild Bill's store and the lake. You remember with
fondness the days when residents could head over to the beach for a swim.
You are VERY CONCERNED, however, with the overall size of the development and the fact
that it will be bringing all these new people with no prior connection to Prairie Ridge into the
area. You love the existing small town feel and wony that it's going to be lost to a bunch of
yuppies! The 275 new homes are just too much; where is all that traffic going to go????
Worst of all, the developer has signed purchase agreements to buy 17 existing Victorian homes
that are admittedly run down, but real architectural gems. If the development goes forward, the
homes will be razed to make way for a row of expensive, but in your opinion, not particularly
attractive townhomes.
As a way to get the best of what you want, your neighborhood group has proposed that the
development be approved, but the size should be scaled back from 275 to no more than 185
units. You also want the developer to renovate and resell the 17 existing Victoria homes.
You believe your position is very reasonable. Two of the Planning Commission members seem
to agree with you and you are frankly rather angry with the other five. In anticipation ofthe
Thursday afternoon meeting, you have been calling city council members to press your position.
They have listened politely, but all five have said they will make no commitment until they hear
all the pertinent information. Two of the five councilmembers are up for re-election this Fall!
Some of the "concerned citizens" in your group also represent the local business perspective.
The Prairie Ridge Chamber of Commerce and Economic Development Authority are pretty
excited about the proposed development. It will clean up the polluted lake, bring some new
residents and businesses to a struggling downtown, and generally give the town an economic .
boost.
The business community is not completely unanimous, however! A few of your members are
existing downtown businesses that feel threatened by the competition from the retail section of
the new development. Betty Jones, 2nd Vice President of the Chamber, is the owner of Betty's
Grind it Out Coffeehouse. She's convinced the new Starbucks will mean the end of her
business! Existing hardware and dry cleaning stores feel the same way and are rallying to
Betty's position that any business that competes with an existing Prairie Ridge business should
not be allowed.
Please do not share the information on this sheet with students in the other work groups.
. ,
Group 4 - Developer Perspective
For your company, Premier Properties, this development is pretty risky. Your more expensive
developments have usually been located in the more established suburbs nearer the Twin Cities.
True, you've been looking for a site like this because you think there is a market for buyers of
upscale homes in a further out community with a small town feel. And Prairie Ridge does look
promising.
BUT it is financially risky. Your company is going to put a lot of up front money into this
development. The enviromnental cleanup and the new water and sewer lines will be expensive.
To recover all those costs, you have to be allowed the 275 units requested. And while the
neighbors and city staff have been pressing you to do something a little more innovative and
traditional than the large-lot development you're proposing, you're just afraid people won't pay
the high prices for that type of home in Prairie Ridge. After all, people "move out" to areas like
this in order to get a big yard! Some of the neighbors have gotten pretty obnoxious and
offensive in their comments about your company.
The Parks and Recreation Director of Prairie Ridge is really pushing you to provide open space,
trails, and public beach access. Some of it you're willing to do, but some is getting too
expensive, and you fear other public spaces will make the development less attractive to
homebuyers.
You've had a good working relationship with the city staff and other city officials, and like how
you've been welcomed in the community: Premier Properties has a gn;lat reputation for being
responsive to the communities in which you develop, and you want to maintain that reputation.
You want to make these folks happy! But the reality is that if they make too many more
demands your bankers will consider the development unviable and won't give you the money
you need to get started. You'll have to abandon the project and look for another city in which to
do your development! You could even place it in a township with less stringent development
regulations.
Please do not share the information on this sheet with students in the other work groups.
.. j . . ....
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Citv of Prairie Rid~ Minnesota
Agenda for Special City Council Meeting
Thursday, June 20, 2002
Riverview Suites C and D
Mayo Civic Center
vi. Call to Order - Mayor Karen Anderson
. LZ/Explanation for Reason for the Meeting - Mayor Anderson
L,~/ Presen20ILofthe Premier Properties Development
(j'!P'fD ~~ fJ~~'
a, Presentation of the Proposal by the Developer Team - 10 minutes
b, Reactions, issues, and concerns presented by City Staff Team - 10 minutes
LA Public Hearing
a. Concerned Citizens team - scheduled to testify - 10 minutes
5, Questions from the Mayor and City Council
6, Discussion by the Mayor and City Council - 10 minutes
7, Final Vote on the Project - Mayor and City Council
8. Adjourn
.
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Scenario for Youth Session on Develooment ProDosal
Prairie Ridge is located about 35 miles north of the Twin Cities metropolitan area, just off
Interstate 1-35. The original settlement dates back to the late 19th century, when Prairie Ridge
was a farm community. The oldest part of the town has houses dating from the late 1914 and
early 20th centuries. Because of the relatively easy access to jobs in the Twin Cities coupled with
affordable housing prices, however, commuters have started to move in. The 2000 census
showed the population of the town to be 12,000, almost double its size only 10 years earlier. The
established residents that have been around for a while have mixed feelings. They like the
prosperity and new business coming to town, but also' worry that they are losing their small town
feel and way of life.
The historic downtown of Prairie Ridge has a beautiful location next to the shores of
Lake Wananosa. From 1946 until 1979, one of the biggest downtown businesses was Wild
Bill's Farm and Feed Store, located just half a block: from the lake. Wild Bill's sold and repaired
heavy farm equipment like tractors and combines. They also sold a wide variety of farm
chemicals like fertilizer, weed control, and so forth. Wild Bill's old store sat empty between
1979 until 1990, when a potential buyer, wanting to set up an antique shop, took a hard look at
the property. Much to the town's alarm, it was learned that Wild Bill had not been a very
responsible businessman. He had poured 1000' s of gallons of used motor oil into a hole in the
backyard. He had also left bags of chemicals exposed to the rain, and they had leached off into
the streets. Both the oil and the chemicals made their way into Lake Wananosa, leaving this
community resource polluted. The State Department of Natural Resources has issued an
advisory against swimming, fishing. or any other recreational use of the lake since 1991.
In the meantime, with the growing population of the area, Wally World and other large
box chain retailers have located just outside of town, near 1-35, while the historic downtown has
suffered a significant loss of business. There are numerous empty storefronts. . But help might be
on the way.
Preniier Properties, an upscale developer located in Bloomington, wants to develop a
classy housing and retail development in a picturesque setting within 50 miles of the Twin Cities.
. They are convinced that downtown Prairie Ridge, right next to the lake, is just the type of
location they need. The company has submitted a proposal to the City of Prairie Ridge. The
concept includes 275 single-family homes and townhouses, along with a limited amount of retail
that can serve the immediate needs of the residents. Their development will include buying the
old Will Bill's store, demolishing the building, and working with the City to clean up the
pollution, both in the ground and in the lake.
The project is appealing to the City and to most local residents, but has not been without
some controversy. The public hearing before the Plarming Commission went on over two nights,
each lasting 3 )I;, hours. After listening to all the opinions, and considering all the relevant
issues, the Planning Commission voted to recommend approval to the City CounciL The
Commission vote, however, was not unanimous; two of the seven commissioners voted no.
Now the matter is scheduled for a hearing and decision before the City Council on Thursday
afternoon of this week. The Council has basically three choices:
. Approve the project as requested by Premier Properties
. Reject the project as requested
. Approve the project, but with modifications
There are four groups of actors in. this "drama." They are:
. City Council
. City Staff
. Concerned Neighbors and Citizens
. Developer
You have been assigned to work in a group that represents one of the four and will be at the
meeting to present your case. An agenda for the Council meeting is attached. Your group has 10
minutes on that agenda to present its case. After the Council has made its decision and
adjourned the meeting, Charlie Meyer will lead the group in a debriefing. Good Luck!
Timeline and Resources Available to You
Wednesday, June 19, 8:00 - 8:30 a.m. The youth delegates will meet in the McDonnell Suite
for a brief introduction and orientation with Anthony Jossey, graduate student at Minnesota
State-Mankato, who will be coordinator of this year's youth delegate program. Charlie Meyer,
City Manager of S1. Louis Park, will join the meeting to help students understand the case study.
Students will be introduced to their team members. Other adult resource folks who are around
are welcome, but certainly not expected, to attend.
Wednesday, June 19, 12:00-1:30 p.m. - Youth meet in Riverview Suite E for lunch with a
group of expert advisors. Those include:
Kim Moore-Sykes, Councilmember, New Brighton
Charlie Meyer, City Manager, St. Louis Park
Tom Hannening, Director of Community Development, St. Louis Park
Russ Matthys, City Engineer, Eagan
Bruce Anderson, Director of Parks and Recreation, Maplewood
Terry Schneider, Private Developer and Councilmember, Minnetonka
Guest experts will be assigned primarily to work with a group corresponding to their interest, for
example, the councilmember with the youth group serving as members of the city council.
However, all experts will make themselves available to all groups as requested.
Thursday, June 20,12:15 - 2:15- Youth meet again in Riverview SuiteE for lunch to finalize
presentations for 2:30 p.m. mock council meeting. Same experts are available as for Wednesday
session.
Thursday, June 20, - 2:30 - 4:30 p.m. concurrent track session, "What Makes a City", in
Grand Ballroom A is setting for mock council meeting. Adult delegates to the conference are
invited to attend and observe, but not participate. (Note that session could be changed to 3:00-
5:00 ifLMC Annual meeting runs long).
During other times, youth delegates are encouraged to attend regular conference sessions that
they may find helpful or interesting. They are also encouraged to meet informally with their
group to work on the assignment.
Group 1 - City .Council Perspective
You are one of the four city councilmembers. Karen Anderson is your Mayor, and will be
presiding over the Thursday afternoon meeting.
This whole development has been quite a political headache for you. Like most people in Prairie
Ridge, you were delightfully surprised to learn that an upscale developer was interested in doing
a major project in the community. The polluted lake and declining downtown have been sources
of community frustration for years. Despite the best laid plans, no progress has been made. This
development seems like the shot in the arm that might get the community back on the right track
But the issues are complicated. The community is divided. Most residents seem to welcome the
development, but the nearby historic neighborhood has some serious concerns about traffic and
loss of character. They've been calling you regularly INSISTING that th~size of the
~velopment be scaled back and that more effort be made to preserve existing housmg. . In the
meantime, the local newspaper has endorsed the project as proposed, and suggested that the .
Council and the community need to move into the 21 st century.
Some of the callers have gotten pretty obnoxious and offensive. Two of you (the
councilmembers) have families that have been in Prairie Ridge fur decades and understand the
desire not to lose the small town feel. The other two of you moved from St. paul just a few years
ago, but feel that you have made an investment in the community and frankly, are getting tired of
being labeled as outsider yuppies! The ~.ouncir gets along wen together and all of you are agreed
ypu'd like to see the community come to~ether around a common vision rather than continuing
the us vs. them attitude! Two of you are up for reelection this Fall and there are already rumors
of opposition candidates if this development project goes "the wrong way."
You'd like to make everyone happy. But based on conversations with city staff you know this
development is pretty risky for the developer. Make too many demands, and they'll probably
look for a different site in another community, or even worse, build it in the surrounding
township where most of the new development seems to be going anywayl
Please do not share the information on this sheet with students in the other work groups.
GrOUD 2 - City Staff Persyective - PlanniDl!: and EDl!:ineerinl!:. Parks and Recreation
Prairie Ridge is a small town and you are a planning and engineering staff of limited size. The
recent surge of new development in the town means you've had a chance to tackle some big
projects, and generally it has gone well. The Planning Commission and City Council generally
respect your professionalism and sound advice. Some developers, however, have complained
that you are "too tough" in enforcing development standards, while some old-time residents
think you are too "pro growth" because you want to keep your jobs. The Premier Properties
development will be the largest and most complex project you've ever handled and you're
feeling a bit overwhelmed.
You were shocked, but excited, when the Premier.Properties group first came into city hall to
talk with you about the proposal. You hadn't thought Prairie Ridge was quite ready for houses
so expensive. You were also surprised about the proposal to include retail development.
Overall, you think the proposal is a funtastic opportunity for the city but you also have some
concerns. The streets in the area really can't handle the rush hour traffic that would be generated
by 275 new homes. The sewer and water lines are also too small. The developer has agreed to
put in the new utility lines, but believes it is the city's responsibility to construct larger streets.
You're not sure how that's going to be paid for in the short term.
You're worried that the ground and lake pollution from Wild Bill's could be worse than anyone
suspects. Premier Properties is prepared to cover the expected clean up cost, but no more. If the
situation turns worse during excavation, who is going to pay the extra cost?
Finally, since this development is located next to the historic downtown, you would like to see
more ofa "New Urbanist" approach with smaller lots, front porches on the houses, etc.
Unfortunately, Premier Properties is pushing for single-family homes on traditional large lots
that will look pretty different from the existing older neighborhoods located nearby.
The Parks and Recreation Director is a part of your staff review team. She would like to see
more open space, public trail access along the water, and a public beach area preserved.
The City's existing Comprehensive Plan and zoning ordinance would allow only 225 units if
done in the way the developer wants, but they are asking for a variance to 275.
Please do not share the information on this sheet with students in the other work groups.
Group 3 - Concerned Citizen Persnective
You and your neighbors live in some of the historic 19m and early 20th century homes near
downtown and next to the proposed Premier Properties development. You appreciate that
someone is proposing to clean up the old Wild Bill's store and the lake. You remember with
fondness the days when residents could head over to the beach for a swim.
You are VERY CONCERNED, however, with the overall size of the development and the fact
that it will be bringing all these new people with no prior connection to Prairie Ridge into the
area. You love the existing small town feel and worry that it's going to be lost to a bunch of
yuppies! The 275 new homes are just too much; where is all that traffic going to go????
Worst of all, the developer has signed purchase agreements to buy 17 existing Victorian homes
that are admittedly run down, but real architectural gems. If the development goes forward, the
homes will be razed to make way for a row of expensive, but in your opinion, not particularly
attractive townhomes.
As a way to get the best of what you want, your neighborhood group has proposed that the
development be approved, but the size should be scaled back from 275 to no more than 185
units. You also want the developer to renovate and resell the 17 existing Victoria homes.
You believe your position is very reasonable. Two of the Planning Commission members seem
to agree with you and you are frankly rather angry with the other five. In anticipation of the
Thursday afternoon meeting, you have boon calling city council members to press your position.
They have listened politely, but all five have said they will make no commitment until they hear
all the pertinent information. Two of the five councilmembers are up for re-election this Fall!
Some of the "concerned citizens" in your group also represent the local business perspective.
The Prairie Ridge Chamber of Commerce and Economic Development Authority are pretty
excited about the proposed development. It will clean up the polluted lake, bring SOme new
residents and businesses to a struggling downtown, and generally give the town an economic
boost.
The business community is not completely unanimous, however! A few of your members are
existing downtown businesses that feel threatened by the competition from the retail section of
the new development. Betty Jones, 2nd Vice President of the Chamber, is the owner ofBetty's
Grind it Out Coffeehouse. She's convinced the new Starbucks will mean the end of her
business! Existing hardware and dry cleaning stores fee! the same way and are rallying to
Betty's position that any business that competes with an existing Prairie Ridge business should
not be allowed.
Please do not share the information on this sheet with students in the other work groups.
GronD 4 - DeveloDer Pers{lective
For your company, Premier Properties, this development is pretty risky. Your more expensive
developments have usually been located in the more established suburbs nearer the Twin Cities.
True, you've been looking for a site like this because you think there is a market for buyers of
upscale homes in a further out community with a small town feel. And Prairie Ridge does look
promising.
BUT it is financially risky. Your company is going to put a lot of up front money into this
development. The environmental cleanup and the new water and sewer lines will be expensive.
To recover all those costs, you have to be allowed the 275 units requested. And while the
neighbors and city staff have been pressing you to do something a little more innovative and
traditional than the large-lot development you're proposing, you're just afraid people won't pay
the high prices for that type of home in Prairie Ridge. After all, people "move out" to areas like
this in order to get a big yard! Sometlfthe neighbors have gotten pretty obnoxious and
offensive in their comments about your company.
The Parks and Recreation Director of Prairie Ridge is really pushing you to provide open space,
trails, and public beach access. Some of it you're willing to do, but some is getting too
expensive, and you fear other public spaces will make the development less attractive to
homebuyers.
You've had a good working relationship with the city staff and other city officials, and like how
you've been welcomed in the community: . Premier Properties has a great reputation for being
responsive to the communities in which you develop, and you want to maintain that reputation.
You want to make these folks happy! But the reality is that if they make too many more
demands your bankers will consider the development unviable and won't give you the money
you need to get started. You'll have to abandorithe project and look for another city in which to
do your development! You could even place it in a township with less stringent development
regulations.
Please do not share the information on this sheet with students in the other work groups.
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FAX COVERSHEET
Kim Moore ykes
PWONE,
FAX;
CENTERvlu.E CrTY LL
681 42H:l3.
651 429-86 9
F OM: Mari Nolson
PHON!: 85185~2
FAX: 851 407-W3
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m,~I5!RK7 com
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DATE:
PAGES (1...."0;(;0..._:
SU.BJECT:
Kim:
Please add to the agenda for a/2~/02 Co.uncil Meeting your participation in "LMC
Youth Delegate Program". and any other activities that would take you out of the
office.
I would like an "brieF' update n the following:
. Personnel Policy
· Hair Update serving a lass of wine with their Day Spa Packages
. Eminent Domain of "Fa IWay Street"
· TemporaIY Signage of tperformance Auto" & strip maJJ north of City HaJJ
· LMC Insurance Trust R~commendatlons per letter of 09/11/01 following their
routine loss control su ey they conducted,
· Sheehy Property (15 a res of land by lhe DailY Queen), Have we
abandoned the. idea of urchasing this property?
· Old Public Works prop rty and church discussions. I'm wondering if we
shouldn't get dlscusslo s going regarding the water In downtown &
assessments thereof in preparation of next year and next years budgetirig.
We would then have 50 e estimates etc.
· Skate Board Park Inte iews & schedulE! of hours that will have a park
attendant.
· Woiak Property Conce s - Contractors meeting with Mr. Woiak on 06/18/02
Marl
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Thank you. See you tonight.
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05/20/2022 12:00
5514a79523
SIMPLY BOOKKEEPING :
PAGE 01/01
TO;
FAX OVERSHEET
Kim Moore-S kes
CENTliRVIlLE CITY U
651 429-32$2
651 429-862
fROM: Morl Nelson
PHONE: eO! 5!53086D2
!'AX: ell 407.QS2S
Cell Phon., 811123H191
I11IiIri/B)RI(".~m
:/Iwww. i.RK7.
PHONE:
FAX:
From:
Sent:
To:
Fax cc:
Mari Nelson
Thursday, June 20,20 2 12:46 PM
Swedberg, Beth & TIm Capra. Mary & Dan; BrouardVlckers, Linda;Travill Dick
Kim Moore-Sykes
Subject: Signs '
Dear Council: I
At the Council Meeting on Wed Oa112, Ms. Moore-Sykes told us the temporary sign permit
for the ~bip mllll acroaa the street from city hall would be up the follDlNing day Thr 08/13. I
aaked her follow the ordinance any make lure the sign Is removed.
I faxed Kim Moore-Syke~ on Mon 06/17 indicating a need for an update on the temporary
Signs acroa! the street from city alllnd also performance auto She told me on the
phone that She had my fax in fro of her Oater on Mon morning).
ThiS morning, Thr 06/20, I called ~ereea Bendar to report that I was nearly In an accident
pulling out of Peterson Trail onto ain Street due to their temporary li"n being toc close to
MaIn Street, blocking trafflc view. She said they were aware of the situation, that the sign
wla moved a few feet I:reltlng a afety hazard. She SlIid she would get over there some
time to dllY and tell them to movelthe II"n. I said, they need to remove the aign, it's in
violation of the ordlnanl:ll for the PlSt weekl
!
This afternoon I saw another car~m. CIO.8 to accident forthEl SlIme reason. I called
Council Member Capl'l'l from my II phone and explained the situation. She infonned me
that she had \:lllIed city hell about the situation lt1e previous dlY. She said she would talk
with Chief Heckman about the sa ty problem and that they are In violation Of the
ordinanl:l. I
I, ,
'v,\'1J"\ J'tt'Also, at the council meeting on Wf' d 06/12. Ms. Moore-Sykes reported that pe.rfonmanc:e
l \sJu:' Auto wean't aure whet they were oing to de; llnd didn't know why they hadn't removed
r J their temporary aign. I asked wh n the City would hev. the aign removed for them. She
t-y' ~ Indioaled the eAd of the week, wh eh would have been Fri 06114.
/YMII:! ~
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tervi{{e
'Estab[isfied 1857 .
1880 'Main Street . Centemilfe, 'M'lI[ 55038
(651) 429.3232 .:Fa;>;. (651) 429.8629
June 20, 2002
Mr. William Everhart
Carbone's Pizza
1861 Main Street
Centerville, MN 55038
Dear Mr. Everhart:
The City has recently received a complaint about the placement of and length of time that
your portable sign has been at your business. Enclosed, please find a copy of the City's
Ordinance #39 - Signage with the highlighted violation. This temporary sign has resided
in the parking lot of the Uptown Center since May 8, 2002 when the City issued you a 14
day Temporary Sign Permit.
The City requests that you abate the placement of the CUrrent portable sign due to
possible vehicular vision impairment approaching from Peterson Trail and gaining access
to County Road 14 and is a public safety hazard.
If you have any questions, please feel free to contact me.
Sincerely,
~<.4')~
Teresa Bender
City Clerk
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Permit No. ( )).
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Zoning Classification Number , Street
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LEGAL DESCRIPTION
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DESCRIPTION OF PROPOSED WORK
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VARIANCES
Description of Ordinance Variance(s) if granted with this permit
Parks Residential Equiv, Water Meter Storm Sewer Mailbox Other Total
Unit (REU)
Water Hookup S.A. C. Site Maintenance
CITY FEES
Fee Per Schedule Surcharge Totals
Permit Fee IV (' Nf N ( ,,'
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PERMIT FEES
Pe':1llissio~ i,s hereby granted to "-l t-r Y') l~~:' t <.......:) I {_.~!j --'1. (0 { (-t, 'r'""" L) ~'").;'l..t~ I .:."' -J . . a building as terein describet:l,
ThiS permn IS granted upon the express con~ltlOn that the persclO, partnership, firm or cOl'poratlOn to who tt IS granted, (ogetner WJth hiS agents, employeees, workmen and
subcontractors agree to abide by and conform to all Ordinances of the City of Centerville regarding the construction, alteration, maintenance, repair and demolition of buildings
within the City; and that this permit may be revoked at any time upon evidence of violations of any of the provisions of said Ordinances.
Issuance of a budding permit is not 10 be construed or relied upon as a warranty, guarantee, or representation on the part of the City that the construction or finished product
cqvered under this building permit is, necessarily in conformation with the state building code or other applicable construction standards. The City assumes no responsibility or
liability for damages arising out of the issuance of this building permir.
The perm'{te furrl!e ~~rees fO, commence the work covered by Ihis. permit withi~ sixty (60) days of t~e date hereof and to cD~plete all su~h work: .by
J_.~ ) t I , SuspensiOli or abandonment of such work for a penod of one hundred and eighty (180) days shall result In the automatic revocation
emit as pr9vided by rdin~nce.
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'Esta6{is!ietf 1857
1880 :Main Street _ Centerviffe, M!J{ 55038
(651) 429-3232 -;FIX( (651) 429-8629
May 20, 2002
Mr. Dan Skoog
1613 Peltier Lake Drive
Centerville, MN 55038
Dear Mr. Skoog:
Enclosed, please find a copy of a recent payment method survey that the City conducted.
The City mailed approximately 1,200 of these surveys. The City has also inquired as to
the fees associated with providing these services to residents and same was included in
the City Council's packet for their information at their next meeting (May 22,2002).
Staff will have a better idea whether Council desires to offer any of these services to the
residents of Centerville and 1 will keep you informed of the status of same.
Thank you for bringing this information furward for discussion.
Sincerely,
~.~,)4d~
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Teresa Bender
City Clerk
Enclosure
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NAME OF SCHOOL
GRADE LEVEL
DATE
IB.ICJA 0/ The TOONIES 2002
Ct;piuIl"II~
~ /2..&/ 102-
Program Evaluation Form
We hope you and your students enjoyed the presentation with Tricia & The Toonies. Please
take a minute to answer the following questions and offer your comments and suggestions.
We find that teachers' feedback is very important and very helpful!
How would you rate the educational value of this program? (circle one)
@
1
poor
2
3
satisfactory
4
6
excellent
How wO!Jld you rate the entertainment value of this program (were the students attentive)?
o
1
2
3
4
G)
6
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1
2
3
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How would you rate the professionalism of this program?
Did this presentation stimulate a classroom discussion?
YES
NO
Do you think that conveying an educational message through this type pf pi(sentation increases the
student's capacity for retaining these environmental messages? YES NO
Would you like to see Tricia & The Toonies return to your school? YES ^ NO
If "yes". would you like to see another environmental presentation? YES....x NO
1:. I h.v
Try this FOLLOW-UP PROJECT!! Ask your students to write and/or draw their thoughts about the
environmental presentation (what they liked, what they leamed, what project(s) they've done and
what they may do next). Then e-mail (or snail-mail) them to Skip, Skurry or Tricia! Keep them
updated on the progress of students' projects. Do a class project and let Skip & Skurry know about
it. Write to Skip & Skurry for class project ideas! Have a class discussion too!
Skip@TheToonies.com or Skurrv@TheToonies.com or Tricia@TheToonies.com
PLEASE RETURN THIS FORM TO YOUR PRINCIPAL BY THE END OF THE DAY. .
...and THANKS for being PLANET PARTNERS!
'fricla HayneS ** The Toonles ** PO bOx 3936 ** MplS.,MN 55343 ** 952.933.3<+38
WWW.TheToonieS.com
..-' .. ..
IB.I.C.lA 0/ The TOONIES 2002 Proaram Evaluation Form
NAME OF SCHOOL
GRADE LEVEL
DATE
r\ II
~"'v"', ~e..J<;_, 1," \\ .<---
.:l-
~- "2 ~ -02-
;;;::(
~- \ ~_.~~ .
We hope you and your students enjoyed the presentation with Tricia & The Toonies. Please
take a minute to answer the following questions and offer your comments and suggestions.
We find that teachers' feedback is very important and very helpful!
How would you rate the educational value of this program? (circle one)
1
poor
2
3 4
satisfactory
5
j~"
~)
excellent .-
How would~you rate the entertainment value of this program (were the students attentive)?
1
2
3
4
5
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How would you rate the professionalism of this program?
1
2
3
4
5
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YES V NO
Did this presentation stimulate a classroom discussion?
Do you think that conveying an educational message through this type pf presentation increases the
student's capacity for retaining these environmental messages? YES V NO
Would you like to see Tricia & The Toonies return to your school? YES V NO
If "yes"~ would you like to see another environmental presentation? YES J/'^'
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COMMENTS:
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Try this FOllOW-UP PROJECT!! Ask your students to write and/or draw their thoughts about the
environmental presentation (what they liked, what they learned, what project(s) they've done and
what they may do next). Then e-mail (or snail-mail) them to Skip, Skurry or Tricia! Keep them
updated on the progress of students' projects. Do a class project and let Skip & Skurry know about
it. Write to Skip & Skurry for class project ideas! Have a class discussion too!
Skip@lTheToonies.com or SkurrvlalTheToonies~com or TricialalTheToonies~com
.
PLEASE RETURN THIS FORM TO YOUR PRINCIPAL BY THE END OF THE DAY.
...and THANKS for being PLANET PARTNERS!
Tricia Haynes ""The Toonies ""PO bOx 3936 "" Mpls.,MN553'f3 "" 952.933.3lf38
WWw.TheToonies.Com
NAME OF SCHOOL
GRADE LEVEL
DATE
',JUrJ 1 -4 2002
IR10A 0/ The TOONlES 2002 Proqram Evaluation Form
c..eh-\a V\' \ \e. geM .
'2..
S"/2. ~ IzJ?
. "" -,
We hope you and your students enjoyed the presentation with Tricia & The Toonies. Please
take a minute to answer the following questions and offer your comments and suggestions.
We find that teachers' feedback is very important and very helpful!
How would you rate the professionalism of this program?
How would you rate the educational value of this program? (circle one)
po~r 2 3 satisfactory 4 5 exQ
How would you rate the entertainment value of this program (were the students attentive)?
CD
Q
1
2
3
4
5
1
2
3
4
5
Did this presentation stimulate a classroom discussion?
YES 'I NO
Do you think that conveying an educational message through this type pf ~sentation increases the
student's capacity for retaining these environmental messages? YES NO
Would you like to see Tricia & The Toonies retum to your school? YES '>< NO
If .yes'. would you like to see another environmental presentation? YES X- NO
~"NTS' V:;'th e-h:& ~ 600d
'Y')\JO\\tt a _~ __ _ _So ~
Ro~ \(A.' ci.. c... \
Try this FOLLOW.UP PROJECT!! Ask your students to write and/or draw their thoughts about the
environmental presentation (what they liked, what they leamed, what project(s) they've done and
what they may do next). Then e-mail (or snail-mail) them to Skip, Skurry or Tricia! Keep them
updated on the progress of students' projects. Do a class project and let Skip & Skurry know about
it. Write to Skip & Skurry for class project ideas! Have a class discussion too!
Skip@TheToonies.com or Skurrv@TheToonies.com or Tricia@TheToonies.com
~
\
,
PLEASE RETURN THIS FORM TO YOUR PRINCIPAL BY THE END OF THE DAY.
...and THANKS for being PLANET PARTNERS!
Tricia Haynes ,." The Toonies "" 'PO bOx 3936 "" Mpls.,MN 553'f3 ",. 952.933.3lf38
WWW.The.Toonies.com
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