HomeMy WebLinkAbout2002-08-28 CC Packet
III. 1,wARDSIPRESENTATIONS/APPEARANCES
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1:< . ;r:, Mr. Doug Fischer, P.E., (Anoka County Engineer) - County Road 14, (,:u~"?e'r'
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COUNCIL MEETING
WEDNESDAY, AUGUST 28, 2002
6:30 P.M.
CALL TO ORDER
1. Roll Call
APPROVAL OF AGENDA
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PUBLIC HEARINGS
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Proposed Ordinance #13 - Possession, Sale and Consumption of
Intoxicating Liquor, Wine and 3.2 Percent Malt Liquor Within the City of
Centerville
V. COUNCIL BUSINESS
Pheasant Marsh Phase II Bond Sale - Mr. George Eilertson, (Juran &
, ~:::~?:::~~:~ ~~::A~::~:: #02-034, Re~o~~,~~ntO?-0!~5 ,&,. 'J ":-',' I
:2. Rescheduling of December 25, 2002 Council Meeting . , .:.'. ' ,,' I I
';J. ,y,3003TaxLevy-Resolntion#02-036.' ,.'.:.L>).j' "i/~'''>'. "'.,.,, .,..)
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CONSENT AGENDA \:". ut'.. 1. ....,',.'r' ,...."r , . '" .. f
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City of Centervillt August15, 2002 thrOUghLA~i~st'28:2002 Clai~s i .; >~') I
Centennial Fire District August 21, 2002 Oaims /}'" .
Pay Estimate #1- Earth Burners (County Road 14 Water Main Extension) l' .
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VII. APPROVAL OF COUNCIL MINUTES
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August 14,2002 Council Minutes ';' ',. 'I'
August 12, 2002 Council Work Session Minutes /'"n
August 19,2002 Council Work Session Minutes
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VIII. ANNOUNCEMENTSIUPDATES
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The Best Practices Program
Each licensee's participation can be customized to help fit their business. While
there are mandatory criteria, businesses chose elective criteria as long as they
meet the minimum required points for participation. The agreement is then
signed by the licensee and key managers or operators of the establishment and
the Police Chief, City Administrator, and Mayor. By establishing this program,
the goal of the City of Centerville is: No Alcohol Sales to Minors. The City also
wishes to enter into proactive practices in alignment with the Community Policing
Philosophy to prevent and solve enforcement issues.
There are (4) four required criteria for participation in the Best Practice Program
for establishments:
A.
They must first agree to the annual inspection I background
investigation to ensure criteria are being met.
B.
They must commit to a minimum of 75% of their employees
trained by the ~meRk The training program
options are covered in a later section. The 75% figure
allows for the issue of employee turnover, but key personnel
must be trained.
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C.
The establishment must have a program in place for on-
going training of new and current employees.
D.
A yearly meeting with managers gives the police department
the opportunity to sit down with the on-site managers to go
over any problems, concerns, or issues on either side for a
better working relationship. If in the opinion of the Chief of
Police or City Administrator a licensee is not acting in good
faith, the licensee will not be allowed to participate in the
Best Practices Program.
There are several elective criteria in the program:
· The establishment has a policy in place requiring
identification checks on all customers who do not appear to
be at least 40 years of age on all alcohol purchases.
· The establishment has a reward program in place for
employees who find underage people attempting to
purchase and turn them into the police.
· The establishment has an automated ID card scanner
system in place.
. The establishment has an internal compliance check
program in place which has been approved by the police
department. These programs usually involve using
individuals who are old enough to purchase but do not
appear so, to see if they are checked for identification.
. Pre-agreement to meet immediately on compliance check
violations. The police department waits for the criminal court
process on the clerks who are charged to be completed
before handling the administrative fine process with the
business. In this option, the licensee agrees to meet on the
administrative process without waiting for the criminal court
process to be completed which speeds up the process as
often the court process can take several months.
. Pre-agreement to work on secondary sales. This is an
enforcement project to work with police on individuals old
enough to purchase themselves who purchase for others
who are underage.
Compliance Checks
The Police Department may conduct two compliance checks each year for the
Best Practices Program participants. A third compliance check is authorized for
any establishment that has failed a compliance check.
The Police Department is authorized to conduct frequent compliance checks at
establishments not participating in the Best Practices Program.
The City will allow any independent apprehension of a minor attempting to
purchase that leads to charges to count as a pass for one of their two compliance
checks for that year.
Recognition and Community Education
Recognition and community education are critical components of this project.
Everyone can take pride in prevention of underage consumption. This ordinance
establishes a recognition program at City expense to include:
· Letters of Recognition to individual employees by officers at
the time of the passed compliance check with a Letter of
Thanks to the licensed establishment.
· Each establishment that passes both compliance checks
within a year will be given a framed certificate recognizing
their achievement.
· Annually, those establishments passing both compliance
checks will be recognized in the Quad Press and Hugonian
with a letter of thanks from the Council for the
establishment's excellent prevention efforts focused on
underage alcohol consumption.
. Slgnage indicating a "Best Practice" license holder provided
by the City for posting, a 5% discount on license renewal
fees, and a separate penalty grid for violations
. Best Practice establishments with a 3-year history of no
compliance check failures. shall be designated "Gold Star
Best Practice" license holders. They will receive sign age by
the City and receive a 10% discount on license renewal fees.
If they have a compliance check failure. they follow the Best
Practice penalty grid, and return to "Best Practice"
establishment status.
. Both the Police Department and City Administrator are
encouraged to work with the school district and other
organizations to educate citizens about the program and the
preventive efforts of the Best Practices Program.
. Both the Police Department and City Administrator are
encouraged to work with licensee's for additional
opportunities to recognize prevention results.
Training Program ...... ' . i' 'l h
Trn?~i~~::~~~:h1;f~i~n::;'a~:~ p:;:;;;::;';:~'r:: ~~ordinator.
The Coordinator will focus on liaison with licensed establishments and the City
Administrator. The. coordinator will j}ftWide .opportunities to train emPlOYees
using.anaceredited or feeogntZe6f)fogram;
If a business, operating in the City of Centerville with a license defined under
Section 8 of this ordinance with the exclusion of Temporary 3.2 Percent Malt
Liquor licenses, On-Sale Temporary Intoxicating liquor licenses or a One Day
Consumption permit agrees to be a "Best Practices" establishment.
With this agreement we understand we must agree to several of the following
items, including the first four mandatory items, to a total point value of at least
100 points.
Selected Points
Items
Mandatory 15
Mandatory 15
Mandatory 15
Mandato 15
Item Description
Inspection and investigation to ensure criteria are
being met by Police Department and City
Administrator
Policy requiring identification checks for anyone
a earin to be 40 ears of a e or under
Program in place for on-going training of new and
current em 10 ees
Yearl meetin between desi nated Operatin
Managers, Owners, and Police Department
ersonnel
10 Employee reward program for rewarding
employees who catch underage persons
attem tin to urchase
10 A roved internal com Iiance check ro ram
25 Preagreement to meet immediately on violations
(meet with the Police Department and/or City
Administrator immediately instead of waiting for
criminal court roceedin s
10 Pre-agreement to work with Police Department
on seconda sales
5 25% of employees trained by Accredited Training
Pro ram
10 50% of employees trained by Accredited Training
Pro ram
20 75% of employees trained by Accredited Training
Pro ram
15 Discretion of the Police Chief! Administrator to
acknowled e ositive ractices
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City of Centerville
Best Practices Application
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Business Address:
Business Phone:
All owners and operating managers please sign, date, and provide a home
phone or other reliable contact number.
Signature
Date
Phone
Signature
Date
Phone
Signature
Date
Phone
For the City of Centerville
Signature
Chief of Police
Date
Phone
Signature
City Administrator
Date
Phone
Signature
Mayor
Date
Phone
Licensed establishments that choose not to participate in the Best Practices U21
Program or are found in violation for a third time will follow the regular penalty grid.
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FINANCING OVERVIEW AND TIMELlNE
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$635,000 General Obligation Improvement Bonds of 2002
Pheasant Marsh Phase 2
Presented to:
Mayor Tim Swedberg
Members, City Council
Kim Moore-Sykes, Administrator
George Eilertson
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Vice President
August 28, 2002
City of Centerville
1880 Main Street
Centerville, MN 55038
612-370-2948
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$635,000 General Obligation Improvement Bonds of 2002
Project Overview & FmancingTimeline Reconmendations
Proceeds of this issue will be used to finance street, cmb and gutter, sewer, water and storm
improvements in relation to the 2nd Phase of the Pheasant Marsh subdivision project
We recommend the following for the Bonds:
I. Action Requested
To establish the date and time of receiving financing bids.
2. Sale Date and Time
Wednesday, September 25, 2002 at 1 Loo A M, with award
by the City Council on the same day at 6:30 P. M
3. Estimated Bond Closing Date
The estimated closing date of the Bonds is October 14,2002.
4. Authority and Purpose
The Bonds are being issued pursuant to Minnesota
Statutes, Chapter 429 and 475 to finance street, cmb and
gutter, sewer, water and storm improvements within the City
and in relation to the Pheasant Marsh Phase 2 sobdivision
project.
5. Principal Amount of Offering
$635,000
6. Repayment Term
The Bonds will mature annually on February 1, beginning in
2005 with the final matnti1y in 2014. Interest on the Bonds
will be payable on August 1, 2003, and sem;"nnnal1y
thereafter on each February 1 and August 1.
7. Source of Debt Service Revenues
Debt service will be payable from special assessments against
affected property owners and supported by ad valorem taxes
on all taxable property within the Ci1y.
8. Prepayment Provisions
Bonds maturing on or after February 1, 2009 will be
callable February 1, 2008 and any business date thereafter at a
price of par plus accrued interest
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STATE OF MlNNESOTA
COUNTY OF ANOKA
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RESOLUTION #02-33
RESOLUTION ESTABLISHING PROCEDURES
RELATING TO COMPLIANCE WITH REIMBURSEMENT BOND
REGULATIONS UNDER THE INTERNAL REVENUE CODE
BE IT RESOLVED by the City Council (the "Council") of the City of Centerville,
Minnesota (the "City"), as follows:
1. Recitals.
(a) The Internal Revenue Service has issued Treasury Regulations, Section
1.150-2 (as the same may be amended or supplemented, the "Regulations"), dealing with
"reimbursement bond" proceeds, being proceeds of bonds used to reimburse the City for
any project expenditure paid by the City prior to the time of the issuance of those bonds.
(b) The Regulations generally require that the City (as the issuer of or the
primary obligor under the bonds) make a declaration of intent to reimburse itself for such
prior expenditures out of the proceeds of subsequently issued bonds, that such declaration
be made not later than 60 days after the expenditure is actually paid, and that the bonding
occur and the written reimbursement allocation be made from the proceeds of such bonds
within 18 months after the later of (I) the date of payment of the expenditure or (2) the
date the project is placed in service (but in no event more than 3 years after actual
payment).
(c) The City heretofore implemented procedures for compliance with the
predecessor versions of the Regulations and desires to amend and supplement those
procedures to ensure compliance with the Regulations.
(d) The City's bond counsel has advised the City that the Regulations do not
apply, and hence the provisions of this Resolution are intended to have no application, to
payments of City project costs first made by the City out of the proceeds of bonds issued
prior to the date of such payments.
2. Official Intent Declaration. The Regulations, in the situations in which they apply,
require the City to have declared an official intent (the "Declaration") to reimburse itself for
previously paid project expenditures out of the proceeds of subsequently issued bonds. The
Council hereby authorizes the Administrator to make the City's Declarations or to delegate from
time to time that responsibility to other appropriate City employees. Each Declaration shall
comply with the requirements of the Regulations, including without limitation the following:
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(a) Each Declaration shall be made not later than 60 days after payment of the
applicable project cost and shall state that the City reasonably expects to reimburse itself
for the expenditure out of the proceeds of a bond issue or similar borrowing. Each
Declaration may be made substantially in the form of the Exhibit A which is attached to
and made 'a part of this Resolution, or in any other format which may at the time comply
with the Regulations.
(b) Each Declaration shall (1) contain a reasonably accurate description of the
"project," as defined in the Regulations (which may include the property or program to be
financed, as applicable), to which the expenditure relates and (2) state the maximum
principal amount of bonding expected to be issued for that project.
(c) Care shall be taken so that the City, or its authorized representatives under
this Resolution, not make Declarations in cases where the City doesn't reasonably expect
that reimbursement bonds will be issued to finance the subject project costs, and the City
officials are hereby authorized to consult with bond counsel to the City concerning the
requirements of the Regulations and their application in particular circumstances.
(d) The Council shall be advised from time to time on the desirability and
timing of the issuance of reimbursement bonds relating to project expenditures for which
the City has made Declarations.
3. Reimbursement Allocations. If the City is acting as the issuer of the
reimbursement bonds, the designated City officials shall also be responsible for making the
"reimbursement allocations" described in the Regulations, being generally written allocations that
evidence the City's use of the applicable bond proceeds to reimburse the original expenditures.
4. Effect. This Resolution shall amend and supplement all prior resolutions and/or
procedures adopted by the City for compliance with the Regulations (or their predecessor
versions), and, henceforth, in the event of any inconsistency, the provisions of this Resolution
shall apply and govern.
Adopted this
day of
, 2002, by the Centerville City Council.
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CERTIFICATION
The undersigned, being the duly qualified and acting Administrator of the City of
Centerville, Minnesota, hereby certifies the following:
The foregoing is true and correct copy of a Resolution on file and of official, publicly
available record in the offices of the City, which Resolution relates to procedures of the City for
compliance with certain IRS Regulations on reimbursement bonds. Said Resolution was duly
adopted by the governing body of the City (the "Council") at a meeting of the
Council held on , 2002. Said meeting was duly called, regularly held, open to
the public, and held at the place at which meetings of the Council are regularly held.
Councilmember moved the adoption of the Resolution, which motion was
seconded by Councilmember . A vote being taken on the motion, the
following members of the Council voted in favor of the motion to adopt the Resolution:
and the following voted against the same:
Whereupon said Resolution was declared duly passed and adopted. The Resolution is in
full force and effect and no action has been taken by the Council which would in any way
alter or amend the Resolution.
WITNESS MY HAND officially as the Administrator of the City of Centerville,
Minnesota, this _ day of , 2002.
Administrator
City of Centerville, Minnesota
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EXHIBIT A
Declaration of Official Intent
The undersigned, being the duly appointed and acting Administrator of the City of
Centerville, Minnesota (the "City"), pursuant to and for purposes of compliance with
Treasury Regulations, Section 1.150-2 (the "Regulations"), under the Internal Revenue
Code of 1986, as amended, hereby states and certifies on behalf of the City as follows:
1. The undersigned has been and is on the date hereof duly authorized by the
Centerville City Council to make and execute this Declaration of Official Intent (the
"Declaration") for and on behalf ofthe City.
2. This Declaration relates to the following project, property or program (the
"Project") and the costs thereof to be financed:
3. The City reasonably expects to reimburse itself for the payment of certain
costs of the Project out of the proceeds of a bond issue or similar borrowing (the
"Bonds") to be issued after the date of payment of such costs. As of the date hereof, the
City reasonably expects that $ is the maximum principal amount of the
Bonds which will be issued to finance the Project.
4. Each expenditure to be reimbursed from the Bonds is or will be a capital
expenditure or a cost of issuance, or any of the other types of expenditures described in
Section I.I50-2( d}(3} of the Regulations.
5. As of the date hereof, the statements and expectations contained in this
Declaration are believed to be reasonable and accurate.
Date:
,2002
Mayor
Administrator
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EXHIBIT A
Declaration of Official Intent
The undersigned, being the duly appointed and acting Administrator of the City of
Centerville, Minnesota (the "City"), pursuant to and for purposes of compliance with
Treasury Regulations, Section 1.150-2 (the "Regulations"), under the Internal Revenue
Code of 1986, as amended, hereby states and certifies on behalf of the City as follows:
1. The undersigned has been and is on the date hereof duly authorized by the
Centerville City Council to make and execute this Declaration of Official Intent (the
"Declaration") for and on behalf of the City.
2. This Declaration relates to the following project, property or program (the
"Project") and the costs thereof to be financed:
3. The City reasonably expects to reimburse itself for the payment of certain
costs of the Project out of the proceeds of a bond issue or similar borrowing (the
"Bonds") to be issued after the date of payment of such costs. As of the date hereof, the
City reasonably expects that $ is the maximum principal amount of the
Bonds which will be issued to finance the Project.
4. Each expenditure to be reimbursed from the Bonds is or will be a capital
expenditure or a cost of issuance, or any of the other types of expenditures described in
Section 1.l50-2(d)(3) of the Regulations.
5. As of the date hereof, the statements and expectations contained in this
Declaration are believed to be reasonable and accurate.
Date:
,2002
Mayor
Administrator
1382917v1
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Extract of Minutes of Meeting
of the City Council ofthe City
of Centerville, Anoka County, Minnesota
Pursuant to due call and notice thereof a regular meeting of the City Council of the City
ofCenterville, Anoka County, Minnesota, was held at the City Hall in the City on Wednesday,
August 28, 2002, commencing at 6:30 o'clock P.M
The following members of the Council were present:
and the following were absent:
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The following resolution was presented by Councilmember
its adoption:
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RESOLUTION NO. #02-034
RESOLUTION PROVIDING FOR THE ISSUANCE AND SALE OF
$635,000 GENERAL OBLIGATION IMPROVEMENT
BONDS OF 2002 _ ..,. {;-" ~ ~v c.-~\_/
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BE IT RESOLVED By the City Council of the City of Centerville, Anoka County,
Minnesota (City) as follows:
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1. It is hereby determined that:
(a) the following assessable public improvements (the Improvements)
have been made, duly ordered or contracts let for the construction thereof, by the City
pursuant to the provisions of Minnesota Statutes, Chapter 429 (Act);
Project Designation & Description:
Total Proiect Cost
Pheasant Marsh Phase 2
Project Costs
Costs ofIssuance
Capitalized Interest
Less: Est. Constr. Fund Investment Income
Rounding factor
$580,909
24,040
32,720
(1,139)
(1,530)
Total Issue:
$635,000
(b) it is necessary and expedient to the sound financial management of
the affairs of the City to issue $635,000 General Obligation Improvement Bonds of 2002
(Bonds) pursuant to the Act to provide financing for the hnprovements.
2. To provide financing for the Improvements, the City will issue and sell Bonds in
the amount of $626, 110. To provide in part the additional interest required to market the Bonds
at this time, additional Bonds will be issued in the amount of $8,890. The excess of the purchase
price of the Bonds over the sum of $626,110 will be credited to the debt service fund for the
Bonds for the purpose of paying interest first coming due on the additional Bonds. The Bonds
will be issued, sold and delivered in accordance with the terms of the following Terms of
Proposal:
SJB-219027vl
CE155.19
TERMS OF PROPOSAL
$635,000
General Obligation Improvement
Bonds of 2002
City of Centerville
Anoka County, Minnesota
(BOOK ENTRY ONLY)
NOTICE IS HEREBY GIVEN that sealed proposals for the purchase of the above bonds
will be received until ll:OO o'clock A.M., C.T. on Wednesday, September 25, 2002, in the
offices of Juran & Moody, a division of Miller Johnson Steichen Kinnard Investment Securities,
Inc. in Minneapolis, Minnesota, at which time the proposals will be opened and tabulated for
consideration by the City Council at a meeting at 6:30 o'clock P.M. on the same day. The bonds
are offered on the following terms.
Purpose and Security
The purpose of the bonds is to provide funds for the financing of assessable public
improvements in the City. The bonds will be general obligations of the City, for which its full
faith, credit and taxing powers are pledged together with special assessments against benefited
properties.
Details of the Bonds
The bonds will be issued in fully registered form, will be dated October 1, 2002, will be
in denominations of integral multiples of$5,000 each and will mature on February 1, in the years
and amounts as follows:
Year Amount Year Amount
2005 $55,000 2010 $65,000
2006 55,000 20ll 70,000
2007 55,000 2012 70,000
2008 60,000 2013 70,000
2009 60,000 2014 75,000
Proposals for the Bonds may contain a maturity schedule providing for any combination of serial
bonds and term bonds, subject to mandatory redemption, so long as the amounts of principal
maturing or subject to mandatory redemption in each year conforms to the maturity schedule set
forth above.
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Book Entry Svstem
The Bonds will be issued by means of a book entry system with no physical distribution
of Bonds made to the public. The Bonds will be issued in fully registered form and one Bond,
representing the aggregate principal amount of the Bonds maturing in each year, will be
registered in the name of Cede & Co. as nominee of The Depository Trust Company ("DTC"),
New York, New York, which will act as securities depository of the Bonds. Individual
purchases of the Bonds may be made in the principal amount of $5,000 or any multiple thereof
of a single maturity through book entries made on the books and records of DTC and its
participants. Principal and interest are payable by the registrar to DTC or its nominee as
registered owner of the Bonds. Transfer of principal and interest payments to participants of
DTC will be the responsibility of DTC; transfer of principal and interest payments to beneficial
owners by participants will be the responsibility of such participants and other nominees of
beneficial owners. The purchaser, as a condition of delivery of the Bonds, will be required to
deposit the Bonds with DTC.
Optional Redemption
The City may elect on February I, 2008, and on any day thereafter, to prepay Bonds due
on or after February 1, 2009. Redemption may be in whole or in part and if in part at the option
of the City and in such manner as the City will determine. If less than all Bonds of a maturity are
called for redemption, the City will notify DTC of the particular amount of such maturity to be
prepaid. DTC will determine by lot the amount of each participant's interest in such maturity to
be redeemed and each participant will then select by lot the beneficial ownership interests in
such maturity to be redeemed. Prepayments will be at a price of par plus accrued interest.
Mandatory Redemption
Any term bonds issued will be subject to mandatory sinking fund redemption in part prior
to their scheduled maturity dates on February I of certain years, as more fully described in the
Details of the Bonds section herein, at a price of par plus accrued interest to the date of
redemption.
Interest
Interest on the bonds will be payable on August 1, 2003, and semiannually thereafter on
each February 1 and August 1. Bonds maturing on the same date must bear interest from date of
issue until paid at a single, uniform rate. Each rate must be in an integral multiple of 1/20 or 1/8
of 1 %. Interest will be computed on the basis of a 360-day year of twelve 30-day months.
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Registrar
The City will name the Registrar which will be subject to applicable SEC regulations.
Principal will be payable at the principal office of the Registrar and interest will be payable by
check or draft of the Registrar mailed to the registered holder of a bond. The City will pay the
reasonable and customary charges for the services of the Registrar.
CUSIP Numbers
The City assumes no obligation for the assignment or printing of CUSIP numbers on the
bonds or for the correctness of any numbers printed thereon, but will permit such numbers to be
assigned and printed at the expense of the purchaser, if the purchaser waives any extension of the
time of delivery caused thereby.
Award
The Bonds will be awarded on the basis of the lowest interest rate to be determined on a
true interest cost (TIC) basis. The City's computation of the interest rate of each proposal, in
accordance with customary practice, will be controlling.
The City will reserve the right to: (i) 'waive non-substantive informalities of any proposal
or of matters relating to the receipt of proposals and award of the Bonds, (ii) reject all proposals
without cause, and, (iii) reject any proposal which the City determines to have failed to comply
with the terms herein.
Deliverv
Within 40 days after sale, the City will furnish and deliver to the office of the purchaser
or, at its option, will deposit with a bank in the United States selected by it and approved by the
City as its agent to permit examination by and to deliver to the purchaser, the printed and
executed bonds, the unqualified opinion thereon of bond counsel, and a certificate stating that no
litigation in any manner questioning their validity is then threatened or pending. The charge of
the delivery agent must be paid by the purchaser but all other costs will be paid by the City. The
purchase price must be paid upon delivery of the bonds in funds available for expenditure by the
City on the day of payment.
Legal Opinion
An unqualified legal opinion on the bonds wiIl be furnished by Kennedy & Graven,
Chartered, Minneapolis, Minnesota. The legal opinion will be printed on the bonds at the request
of the purchaser. The legal opinion will state that the bonds are valid and binding general
obligations of the City payable primarily from special assessments against benefited properties
and that the City is required by law to levy taxes for the principal and interest thereon as the
same become due without limit as to rate or amount.
SJB-219027vl
CE155-19
Bond Insurance at Purchaser's Option
If the Bonds qualify for issuance of any policy of municipal bond insurance or
commitment therefor at the option of the bidder, the purchase of any such insurance policy or the
issuance of any such commitment will be at the sole option and expense of the purchaser of the
Bonds. Any increased costs of issuance of the Bonds resulting from such purchase of insurance
will be paid by the purchaser, except that, if the City has requested and received a rating on the
Bonds from a rating agency, the City will pay the rating fee. Any other rating agency fees will
be the responsibility of the purchaser.
Failure of the municipal bond insurer to issue the policy after Bonds have been awarded to the
purchaser will not constitute cause for failure or refusal by the purchaser to accept delivery on
the Bonds.
Official Statement
The City has authorized the preparation of an Official Statement containing pertinent
information relative to the Bonds, and said Official Statement will serve as a nearly-final Official
Statement as required by Rule 15c2-12 of the Securities and Exchange Commission. The
Official Statement, when further supplemented by an addendum or addenda specifying the
interest rates of the Bonds, together with any other information required by law, will constitute a
Final Official Statement of the City with respect to the Bonds, as that term is defined in Rule
15c2-12. By awarding the Bonds to any underwriter or underwriting syndicate submitting an
official Proposal Form therefor, the City agrees that, no more than seven business days after the
date of such award, it will provide without cost to the senior managing underwriter of the
syndicate to which the Bonds are awarded 25 copies of the Official Statement and the addenda
described above. The City designates the senior managing underwriter of the syndicate to which
the Bonds are awarded as its agent for purposes of distributing copies of the Final Official
Statement to each Participating Underwriter. Any underwriter executing and delivering an
Official [Bid] Proposal Form with respect to the Bonds agrees thereby that if its [bid] proposal is
accepted by the City (i) it will accept such designation and (ii) it will enter into a contractual
relationship with all Participating Underwriters of the Bonds for purposes of assuring the receipt
by each such Participating Underwriter of the Final Official Statement.
Continuing Disclosure
Participating underwriters need not comply with the continuing disclosure requirements
of Rule 15c2-12 promulgated by the Securities and Exchange Commission under the Securities
Exchange Act of 1934 (the "Rule"), because the offering is in a principal amount less than
$1,000,000. Consequently, the City will not enter into any undertaking to provide continuing
disclosure of any kind with respect to the Bonds.
SJB-219027vl
CE155-19
Type of Proposal - Amount
A sealed proposal will be for not less than $626,110 and accrued interest on the total
principal amount of the Bonds. Proposals will be accompanied by a good Faith Deposit
("Deposit") in the form of a certified or cashier's check or a Financial Surety Bond in the amount
of $12,700, payable to the order of the City. If a check is used, it must accompany each
proposal. If a Financial Surety Bond is used, it must be from an insurance company licensed to
issue such a bond in the State of Minnesota, and preapproved by the City. Such bond must be
submitted to Juran & Moody, a division of Miller Johnson Steichen Kinnard Investment
Securities, Inc., prior to the opening of the proposals. The Financial Surety Bond must identify
each underwriter whose Deposit is guaranteed by such Financial Surety Bond. If the Bonds are
awarded to an underwriter using a Financial Surety Bond, then that purchaser is required to
submit its Deposit to Juran & Moody, a division of Miller Johnson Steichen Kinnard Investment
Securities, Inc., in the form of a certified or cashier's check or wire transfer as instructed by Juran
& Moody, a division of Miller Johnson Steichen Kinnard Investment Securities, Inc., not later
than 3 :30 P.M., Central Time, on the next business day following the award. If such Deposit is
not received by that time, the Financial Surety Bond may be drawn by the City to satisfY the
Deposit requirement. The City will deposit the check of the purchaser, the amount of which will
be deducted at settlement and no interest will accrue to the purchaser. In the event the purchaser
fails to comply with the accepted proposal, said amount will be retained by the City. No
proposal can be withdrawn or amended after the time set for receiving proposals unless the
meeting of the City scheduled for award of the Bonds is adjourned, recessed, or continued to
another date without award of the Bonds having been made. Rates will be in integral multiples
of 5/100 or 1/8 of 1%. Bonds of the same maturity will bear a single rate from the date of the
Bonds to the date of maturity. No conditional proposals will be accepted.
BY ORDER OF THE CITY COUNCIL
Is! Teresa Bender
City Clerk
Dated: August 28, 2002.
SID-219027v1
CE155-19
L~____ _ _ _ __ _. _
.
3. Juran & Moody, a division of Miller Johnson Steichen Kinnard Investment
Securities, Inc. is authorized and directed to negotiate the Bonds in accordance with the
foregoing Terms of ProposaL The City Council will meet at 6:30 o'clock P.M. on Wednesday,
September 25, 2002, to consider proposals on the Bonds and take any other appropriate action
with respect to the Bonds.
The motion for the adoption of the foregoing resolution was duly seconded by
Councilmember
, and upon vote being taken thereon the following members
voted in favor of the motion:
and the following voted against:
whereupon the resolution was declared duly passed and adopted.
SJB-219027vl
CE155-19
STATE OF MINNESOTA )
)
COUNTYOFANOKA )
)
CITY OF CENTERVILLE )
I, the undersigned, being the duly qualified and acting City Clerk-Treasurer of the City of
Centerville, Minnesota, hereby certify that I have carefully compared the attached and foregoing
extract of minutes of a regular meeting of the City Council of the City held on Wednesday,
August 28, 2002, with the original minutes on file in my office and the extract is a full, true and
correct copy of the minutes, insofar as they relate to the issuance and sale of $635,000 General
Obligation Improvement Bonds of2002 of the City.
WITNESS My hand as City Clerk and the corporate seal of the City this _ day of
,2002.
City Clerk
City ofCenterville, Minnesota
(SEAL)
SJB-219027vl
CE155.19
'Esta!J[ished 1857
STATE OF MINNESOTA
COUNTY OF ANOKA
CITY OF CENTERVlLLE
1880 Main S treel . Centervi[[e, M'J{ 55038
(651) 429-3232 . :Tal( (651) 429.8629
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RESOLUTION #02-035
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RESOLUTION RATIFYING ACTIONS TO
ORDER PUBLIC IMPROVEMENTS FOR PHEASANT MARSH
WHEREAS, the City ofCenterville ("City") received a petition dated August 22,2001 from
Ground Development, Inc. (the "Developer"), the owners of 100% of certain property to be
benefited by public improvements to that property, for the city to undertake such improvements and
assess the cost against such property, all in accordance with Minnesota Statutes, Chapter 429; and
WHEREAS, the subject property consists of the plat known as the Pheasant Marsh
Subdivision, and the petitioned improvements include sanitary sewer, water, storm sewer, streets,
sidewalks, curb and gutter and trails (the "Improvements"); and
WHEREAS, the Developer further waived all rights of appeal and objection to special
assessments for the Improvements in an amount not to exceed $1,871,642; and
WHEREAS, by Resolution No. 01-015 approved August 22,2001, the City Council found
that the petition was signed by all owners of benefited property, and further ordered Phase I of the
Improvements; and
WHEREAS, subsequent to such action, the Council has proceeded further to prepare plans
and specifications and accept bids for Phase II of the Improvements, which additional
Improvements are within the scope of the original petition signed by Developer on August 22, 2001;
NOW THEREFORE, be it resolved by the City Council of the City of CenterviJle,
Minnesota as follows:
1. The Council orders Phase II of the Improvements for the Pheasant Marsh
subdivision previously petitioned by Developer.
2. This resolution is intended to ratifY all actions of the City staff and the City engineer
in preparing plans and specifications and taking all other actions in connection with Phase II of the
Improvements for Pheasant Marsh.
Approved by the City Council of the City of CenterviJle, Minnesota this ~J' day of August, 2002. L;
Mayor
ATTEST:
City Clerk
SJB-219471vl
CE155.19
.
~
FINANCIAL ADVISORY SERVICE AGREEMENT
BY AND BETWEEN
AND
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THE CITY OF CENTERVILLE, MINNESOTA
JURAN & MOODY
This Agreement made and entered into by and between the City of Centerville, Minnesota (hereinafter
"City'') and Juran & Moody, a division of Miller Johnson Steichen Kinnard, Incorporated of Minneapolis,
Minnesota (hereinafter "JM'').
WITNESSETH
WHEREAS, the City desires to use the services of JM related to the issuance of City debt as described
herein ("Debt''), and
WHEREAS, JM desires to furnish services to the City as hereinafter described,
NOW, THEREFORE, it is agreed by and between the parties as follows:
SERVICES TO BE PROVIDED BY JM
Debt Issuance:
Serve as the City's Financial Advisor for the issuance of Debt. For the issuance of the municipal bonds,
JM will provide all services necessary to analyze, structure, offer for sale and close the transaction
including, but not limited to, the fullowing:
Planning and Development
. Mect with the City officials and others as directed to define the scope and the objectives,
. Assemble and analyze relevant statistical information,
. Prepare a preliminary feasibility study or discuss with City officials possible funding
options and the fiscal implications of each.
. Prepare details on the recommended options - infurmation on the issue structure,
method of issuance, term, sale timing, call provisions, etc.
. Prepare a schedule of events related to the issuance process,
. Attend meetings of the City Council and other project and bond issue related meetings as
needed and as requested,
.
,
Bond Sales
. Prepare, cause to be printed, and distribute the Official Statement and Bid F OrIll to
prospective bidders.
. Cause to be published the Official Notice of Sale if required by law.
. Recommend whether the issue should secure a bond rating. If the issue is to be rated,
prepare and furnish to the rating agencies the infonnation they require to evaluate the issue
and provide their rating. Serve as the City's representative to the rating agencies.
. Directly contact underwriters most likely to serve as syndicate managers to assure that
bidding interest is established.
. Assist the City in receiving the bids, compute the accuracy of the bids received and
recommed to the City the most favorable bid for award.
. Coordinate with bond counsel the preparation of required contracts and resolutions.
Post Sale Support
. Coordinate the bond issue closing including making all arrangements for bond printing,
registration, and delivery.
. Furnish to the City a complete transcript of the transaction.
. Assist, as requested by the City, with the investment of bond issue proceeds.
Investment Assistance:
Should the City desire to invest the proceeds from the issuance of the Debt issuance or any other funds of
the City through 1M in its capacity as broker, JM shall, at all times, transact such investments as principal.
COMPENSATION
For the proposed sale by the City in 2002 of its approximate $635,000 General Obligation Improvement
Bonds of 2002 (the "Bonds"), JM's fee sball be lump sum of $8,750.00. The fee dneto JM shall be
payable by the City upon the closing of the Bonds.
1M agrees to pay the following expenses from its fee:
. The cost of distributing the Official statements, if any.
. Out-of-pocket expenses such as travel, long distance phone, and copy costs.
. Production and distribution of material to rating agencies and lor bond insurance
comparnes.
. Preparation of the bond transcript.
The City agrees to pay for all other expenses related to the processing of the bond issue including,
but not limited to, the following:
. Engineering and/or architectural fees.
. Publication oflega! notices
. Bond counsel and local attorney fees.
. The cost of printing Official Statements.
Page 2
,
. Fees for various debt certficiates.
. City staff expenses.
. Rating agency fees, if any.
. Bond insurance fues, if any.
. Accounting and otber related fees.
It is expressly understood !bat tbere is no obligation on the part of tbe City under the terms of!bis
Agreement to issue the Bonds. If tbe Bonds are not issued, 1M agrees to pay its own expenses and receive
no fee for any services it has rendered.
AUTHORIZATION TO BID
As a broker dealer, 1M is subject to the rules of the Municipal Securities Rulemaking Board (hereinafter
"Board"). Pursuant to Rule G-23 of the Board, tbe City consents and does authorize 1M or any entity or
company affiliated with 1M to submit a competitive bid for the purchase of the Bonds. 1M agrees !bat any
bid so submitted shall be faxed directly to tbe City fur receipt at least fifteen (15) minutes prior to the
deadline otherwise established for the reciept of such a bid.
SUCCESSORS OR ASSIGNS
The terms and provisions oftbis Agreement are binding upon and inure to the benefit of the City and JM
and their successors or assigns.
TERM OF TillS AGREEMENT
This Agreement may be terminated by thirty (30) days written notice by either the City or 1M and it shall
terminate sixty (60) days fullowing the closing date related to the issuance of the Bonds.
Dated!bis 28th day of August, 2002.
Juran & Moody
By:
Richard G. Asleson, Vice President
City of Centerville, Minnesota
By:
Mayor
By:
Administrator
Page 3
tervi{{e
Tstab[ishei 1857
STAFF REPORT
DATE:
August 28, 2002
TO:
Mayor and City Council
Kim Moore-Sykes, City Administrator l?t~
FROM:
RE: Rescheduling December 25, 2002 Council Meeting
............................................................................
Because the last meeting of December falls on December 25th, we will need to reschedule
or cancel the last Council Meeting of the month and year. If you are interested in
rescheduling, please come with possible dates to reschedule this meeting.
tervi[{e
'Estafiisfierf 1857
STAFF REPORT
DATE:
August 28, 2002
TO:
Mayor and City Council
Kim Moore-Sykes, City Administrator tJAib
FROM:
RE:
2003 Tax Levy
.........................................................................
By law, cities are required to set their preliminary levy this year by September 13, 2002.
While we do have one more Council meeting before that deadline, Staff put it on the
agenda to give Council an opportunity to discuss it before it has to be approved and
before Councilmember Broussard Vickers is on vacation. Councilmember Broussard
Vickers did notify Staff and Council that she will be in Europe for most of September.
Also, Council has indicated to Staff that Monday, August 26th is the last budget
worksession and Staff felt that if Council can agree on the levy after this worksession,
that we can get the resolution adopting the levy to the State sooner.
The final levy is set and submitted to the State in December. The preliminary levy is
generally set at the maximum allowed at this time to provide more time to determine
what the final levy will be. As has been the case in previous years, a council can set it at
the maximum and back down from there but a city cannot go higher from the preliminary
levy.
tervi[[e
'EstafJ[isfteti 1&57
1880 !Main Street _ Centerviffe,!M'!I[ SS038
(GS1) 429-3232 -;Fa;c (6S1) 429-8629
STATE OF MJNNESOTA
COUNTY OF ANOKA
CITY OF CENTERVILLE
RESOLUTION #02 - 036
RESOLUTION APPROVING PROPOSED 2003 BUDGET AND TAX LEVY
BE IT RESOLVED by the City Council of the City of Centerville, County of Anoka,
State of Minnesota, that the following proposed budget and tax levy be adopted for taxes
payable in 2003 in the City of Centerville for the following purposes:
Expenditures
Revenues
Tax Levy
General Fund
$1,981,526
$418,846
$1,562,680
BE IT RESOLVED that the City Clerk is hereby instructed to transmit a certified copy of
this resolution to the County Auditor of Anoka County, Minnesota.
PASSED AND ADOPTED by the City Council this 28th day of August, 2002.
Attest
Mayor
City Clerk
1- _ _
COUNTY
OF
ANOKA
PROPERTY RECORDS AND TAXATION DIVISION
GOVERNMENT CENTER' 2100 3RD AVENUE . ANOKA, MN 55303
FAX (763) 323-5421.
.
. Property Assessment
. Property Records and Public Service
. Property Tax Accounting and Research
AUG , D iuu2
August 16, 2002
Ms. Ellen paulseth
Finance Director
City of Centerville
1880 Main St
Centerville, MN 55038-9794
Dear Ms. Paulseth,
The Truth in Taxation law, M.S. 275.065 requires cities to hold a public budget hearing
for property taxes payable in the year 2003. The dates for this hearing cannot conflict
with the initial hearIng set by the county, metropolitan agencies or the school districts
located in your city. However, your continuation hearing may conflict with the
continuation hearing of another taxing district. These hearings must be held between
November 29 and December 20, 2002. The continuation hearing must be at least 5 but no
more than 14 business days after your initial hearing. Additionally, Chapter 389, Laws of
1998, requires that the first and second Mondays of December are reserved for use by the
cities until September 15. The following taxing districts within your city have set the
following hearing dates:
TAXING HEARING
DISTRICT DATE
Anoka County..............._ _._December 5
Metropolitan Agencies...... _. _ . December 4
SD #12. ....... ............ .....December 3
RECONVENING
DATE
December---yJ
December 11
December 12
with this information you can now set the initial date for your public hearing and a
date for reconvening the meeting} if necessary. In addition, the time and location of the
initial meeting, the phone number an interested taxpayer may call and your payable 2003
certified proposed property tax levy is due on or before September 26} 2002~ A proposed
levy and hearing date certification form is enclosed.
If you have any questions concerning the Truth in Taxation process, please call at
(7~3) 323-5435.
Sincerely,
Z~i~
Manager of Property Tax Accounting
Encl.
Affirmative Action ( Equal Opportunity Employer
r-----
,
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"tervi{{e
'Estab[isfid 1857
1880 :Main Street . Centeroilfe, :M'J{ 55038
(651)42,5L3232 .!fa-t (651) 429-8629
,.'.'
STATE OF MINNESOTA
COUNTY OF ANOKA
CITY OF CENTER'o/ILLE
RESOLUTION 01-017
Resolution Approving 2001 Tax Levy, Collectible in 2002
Be it resolved by the council of the City of Centerville, County of Anoka,
Minnesota, that the following sums of money be levied for the current year,
collectible in 2002, upon taxable property in the City of Centerville, for the following
purposes:
Total Levy
$1,480,623.00
$1,834,413.00
Budget Amount
Based on the recommendation of the city's accounting firm, the council of
the City of Centerville will certify the maximum amount allowed. As we gain
experience with the new State of Minnesota changes and work on the details of
our budget, the City of Centerville may have a reduction forthcoming at the time of
the final property tax levy.
The city clerk is hereby instructed to transmit a certified copy of this
resolution to the county auditor of Anoka County, Minnesota.
~
('.....-.........
'-Attest..-
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City ClerklTreasurer
Mayor
180000
160000
140000
120000
100000
80000
60000
40000
20000
o
Receipts & Disbursements
and Payroll
8-14-02 thru 8-23-02
Cash Recei ts
$62,172.78
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Payroll
$10,088.
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$163,439.84
Amount
FUND 1U1 GENERAL FUND
Act Type G
Act
$2.50
$0.50
S200.00
$77.50
$0.50
$64.00
S200.00
$88.50
$200.00
$0.60
$1.50
$1.50
$0.50
$0.69
$1,500.00
$0.50
$0.50
$0.50
$0.50
$0.50
$0.50
SO.50
SO.50
$0.19
$0.50
$0.50
$0.50
$30.21
$2,374.19
Act Type R
$3.20
$25.00
$104.30
$184.00
$1,877.04
$2.685.29
$25.00
5229.85
$2,373.44
$250.00
52,939.39
$75.00
$25.00
$8.00
$25.00
$16.00
$100.00
5110.00
$85.00
$50.00
$104.30
$250.00
$60.00
$100.00
$60.00
CITY OF CENTERVILLE
Cash Receipts
August 14 through August 23, 2002
Tran
Date R Comments
Batch
Name
0..
08/23/02 2:32 PM
Page 1
Account Oeser
8/1412002 06825 CENTERVILLE RD - 02-127 8-14-02 G 101-24500 Bldg. Permit Surcharge
811412002 0 1721 DUPRE RD - P02-025 8-14-02 G 101-24501 Plmbing Permit Surcharg
8114/2002 0 1748 DUPRE RD - 02-125 - TC BUILDERS 8-14-02 G 101-24504 Site Main. Escrow
8/14/2002 0 1748 DUPRE RD - 02-125 - TC BUILDERS 8-14-02 G 101-24500 Bldg. Permit Surcharge
8114/2002 0 1689 PEL TIER LAKE DR - 02-061 8-14-02 G 101-24503 Elec. Permit Surcharge
8/14/2002 06987 PORTAGE WAY - 02-123 - SWIFT CONSTR B-14-02 G 101-24500 Bldg. Permit Surcharge
8114/2002 06987 PORTAGE WAY - 02-123 - SWIFT CONSTR 8-14-02 G 101-24504 Site Main. Escrow
8/1412002 06817 GROUSE HOLLOW-02-126 - JAMES MELCH 8-14-02 G 101-24500 Bldg. Permit Surcharge
8/14/2002 0 6817 GROUSE HOLLOW-02-126 - JAMES MELCH 6-14-02 G 101-24500 Bldg. Permit Surcharge
8/14/2002 0 UB UR Receipt Group 02 COMMERCIAL 8-14-02U G 101-11500 Accounts Receivable
8114/2002 0 1941 -73RD ST - 02-124 8-14-02 G 101-24500 Bldg. Permit Surcharge
8/16/2002 07232 MILL RD - 02-128 -RE-ROOF 8-16-02 G 101-24500 Bldg. Permit Surcharge
8/16/2002 0 7249 CENTERVILLE RD - C02-063 8-16-02 G 101-24503 Elec. Permit Surcharge
8i16!2002 0 UB UR Receipt Group 01 RESIDENTIAL 081502UT G 101-11500 Accounts Receivable
8/16/2002 0 1681 HUNTER'S TRAIL - SOD/GRADING ESCRO 8-16-02 G 101-24505 Sod Escrow
8/16/2002 0 1721 DUPRE RD - C02-064 8-16-02 G 101-24503 Elec. Permit Surcharge
8116/2002 07018 EAGLE TRAIL - C02-062 8-16-02 G 101-24503 Elec. Permit Surcharge
8/16/2002 0 1778 DUPRE RD ~ P02-026 8-16-02 G 101-2450~1 Plmbing Permit Surcharg
8/21/2002 0 1778 DUPRE RD - M02-053 8-21-02 G 101-24502 Mecl1. Permit Surcharge
812112002 01778 DUPRE RD - C02-065 6-21-02 G 101-24503 Elec. Permit Surcharge
8/21/2002 0 1755 OJIBWAY OR- P02-028 8-21-02 G 10"1-24501 Plmb'lng Permit Surctlarg
8/21/2002 0 1721 DUPRE RD - M02-052 8-21-02 G 101-24502 Mech. Permit Surcharge
812112002 0 1757 OJIBWAY DR - P02-027 8-21-02 G 101-24501 Plmbing Permit Surcharg
812112002 0 UB UR Receipt Group 01 RESIDENTIAL 8-21-02U G 101-11500 Accounts Receivable
8/21/2002 0 1697 HUNTER'S TRAIL - P02-030 8-21-02 G 101-24501 Plmbing Permit Surcharg
812112002 0 7035 DUPRE RD - M02-054 8-21-02 G 101-24501 Plmbll1g Permit Surcharg
8121/2002 0 1735 DUPRE RD - P02-029 8-21-02 G 101-24501 Plmbin9 Permit Surcharg
8/22/2002 0 UB UR Receipt Group 01 RESIDENTIAL 8-22-02ut G 101-11500 Accounts Receivable
8/6/2002 0 UB Receipl Serv 102 CERTIFICATION 8-6-02UT
8/14/2002 0 6817 GROUSE HOLLOW-02-126 - JAMES IvIELCH 8-14-02
8/14/2002 01941-73RDST-02-124 8-14-02
8114/2002 0 BICYCLE AUTION PROCEEDS - CENTENNIAL L 8-14-02
8/14/2002 0 JULY 2002 FINES/FEES 8-14-02
8114/2002 0 1748 DUPRE RD - 02-125 - TC BUILDERS 8-14-02
8/1412002 06987 PORTAGE WAY - 02-123 - SWIFT CONSTR 8-14-02
8/14/2002 06825 CENTERVILLE RD - 02-127 8-14-02
8/1412002 06987 PORTAGE WAY - 02-123 - SWIFT CONSTH 8-14-02
8/14/2002 0 APPLICATION FOR COMMERCIAL RUBBISH CO 8-14-02
8/14/2002 0 6817 GROUSE HOLLOW-02-126 - JAMES MELCH 8-14-02
8/14/2002 0 1721 DUPRE RD - P02-025 8-14-02
8/14/2002 0 1689 PEL TIER LAKE DR - 02-061 8-14-02
8/1412002 0 DOG TAG # 172 - D. JENSEN 8-14-02
8/14/2002 0 1748 DUPRE RD - 02-125 - TC BUILDERS 8-14-02
8/16/2002 0 DOG TAG # 173 -T. DIAZ -7262 CENTERVILLE R 8-16-02
8/16/2002 0 1778 DUPRE RD - P02-026 8-16-02
8116/2002 0 1721 DUPRE RD - C02-064 8-16-02
8/16/2002 0 7249 CENTERVILLE RD - C02-063 8-16-02
8116/2002 0 7018 EAGLE TRAIL - C02-062 8-16-02
8/1612002 0 7232 MILL RD - 02-128 -RE-ROOF 8-16-02
8/21/2002 0 APPL. FOR COMMERICAL RUBBISH COLLECTI 8-21-02
8/21/2002 0 1721 DUPRE RD - M02-052 8-21-02
812112002 0 1778 DUPRE RD - M02-053 8-21-02
8/2112002 0 1757 OJIBWAY DR - P02-027 8-21-02
R 101~36200 Mi5celfaneous Revenues
R 101~32300 Site Maintenance Fees
R 101-32210 Building/Mech. Permits
R 101-32000 Special Use/Grading/8urn
R 101-35000 Fines and Forfeits
R 101-32210 BuHdingiMech. Permits
R 101-32300 Site Maintenance Fees
R 101-322'10 Building/Mech. Permits
R 101-32210 Building/Mech. Permits
R 101-32100 HentaliLiquof Licenses
R 101-32210 BuHdingJMech. Permits
R 101-32180 Plumbing Permits
R 101 -32225 Electrica! Inspectlon
R 101-32200 Anima! Licenses
R 101-32300 SHe Maintenance Fees
R 101-32200 Animal Licenses
R 101-32180 Plumbing Permits
R 101-32225 Electrical Inspection
R 101-32225 Electrical Inspection
R 1 01 ~32225 Electrical Inspection
R '101-32210 BuHdinglMech. Permits
R 101-32100 Rental/Liquor Licenses
R 101-32210 Buildjng!Mech. Permits
R 101-32210 Building!Mech. Pemlits
R 101-32180 Plumbing Permits
CITY OF CENTERVILLE
08/23/02 2:32 PM
Page 2
Cash Receipts
August 14 through August 23,2002
Tran Batch
Amount Date R Comments Name Account Oeser
..
$60.00 8!21/2002 o 1755 OJIBWAY DR - P02-028 8-21-02 R 101~32180 Plumbing Permits
$95.00 8!21/2002 o 1735 DUPRE RD - P02-029 8-21-02 R 101-32180 Plumbing Penmits
$110.00 8/21/2002 o 1778 DUPRE RD - C02-0B5 8.21-02 R 101-32225 Eleclricallnspectlon
$250.00 8/2112002 o APPL. FOR COMMERICAL RUBBISH. ACE SOLI 8-21-02 R 101-32100 Rental/Liquor licenses
$100.00 8/21/2002 o 7035 DUPRE RD - M02.054 8-21~O2 R 101~32100 Renta1/Liquor licenses
$95,00 8/21/2002 o 1697 HUNTER'S TRAIL - P02-030 8-21-02 R 101-32180 Plumbing Permits
Act $12,474.81
FUND 10
$14,849.00
FUND 415 STORM WATER IMP PROJECTS
Act Type R
Act
$0.30
$57.00
$170.89
$1.65
$0.36
$210.29
$200.00
$200.00
S200.00
SO.60
S110.37
$0.88
5268.34
$9.00
$44.94
$4.45
$92.66
S8.94
$25.65
S2.55
$1,608.87
FUND 41
$1,608.87
FUND 601 WATER FUND
AclType G
Act
S0.44
$11.72
$1.55
$13.71
Act Type R
$78.15
$731.00
$4.08
$2,126.02
$172.01
$9.33
$2.763.34
$290.00
$1,420.34
$0.05
$1.500.00
$6.82
8/5/2002 0 UB Receipt Serv Pen 10 DRAIN FEE 8-5-Q2u R 415-32350 Storm Water Drainage Fu
8!5f2002 0 US Receipt Serv 10 DRAIN FEE 8~5-02u R 415-32350 Storm Water Drainage Fu
8/6/2002 0 UB Receipt Serv 10 DRAIN FEE 8-6-G2UT R 415-32350 Storm Water Drainage Fu
8/6/2002 0 US Receipt Serv Pen 10 DRAIN FEE 8-6-02UT R 415-32350 Storm Water Drainage Fu
8/14/2002 0 UB Receipt Serv Pen 10 DRAIN FEE 8-14-02U R 415-32350 Storm Water Drainage Fu
8/14/2002 0 U8 Receipt Serv 10 DRAJN FEE 8-14-02U R 415-32350 Storm Water Drainage Fu
8/14!2002 0 6817 GROUSE HOLLOW-02-126 - JAMES MELCH 8-14-02 R 415-32350 Storm Water Drainage Fu
8/14/2002 06967 PORTAGE WAY - 02-123 - SWIFT CONSTR 8-14-02 R 415-32350 Storm Watet Drainage Fu
8/14/2002 0 1748 DUPRE RD - 02-125 - TC BUILDERS 8-14-02 R 415-32350 Storm Water Drainage Fu
8/14/2002 0 US Receipt Serv Pen 10 DRAIN FEE 8~14-02U R 415-32350 Storm Water Drainage Fu
8/14/2002 0 US Receipt Serv 10 DRAIN FEE 8-14~02U R 415-32350 Storm Water Drainage Fu
8/1612002 0 US Receipt Serv Pen 10 DRAIN FEE 081502UT R 415-32350 Storm Water Drainage Fu
8l16J2002 0 US Receipt Serv 10 DRAIN FEE 081502UT R 415-32350 Storm Water Drainage Fu
8116/2002 0 US Receipt Serv 10 DRAIN FEE 8-14-02-2 R 415~32350 Storm Water Drainage Fu
8/19/2002 0 UB Receipt Serv 10 DRAIN FEE 8-19~02ut R 415-32350 Storm Water Drainage Fu
8/19/2002 0 US Receipt Serv Pen 10 DRAIN FEE 8-19-02ut R 415~32350 Storm Water Drainage Fu
8/21/2002 0 UB Receipt Serv 10 DRAiN FEE 8-21-02U R 415-32350 Storm Water Drainage Fu
8/21/2002 0 US Receipt Seri Pen 10 DRAIN FEE 8-21-02U R 415-32350 Storm Water Drainage Fu
8/22/2002 0 US ReceIpt Serv 10 DRAIN FEE 8-22-02ut R 415-32350 Storm Water Drainage Fu
8/2212002 0 US Receipt Serv Pen 10 DRAIN FEE 8-22~02ut R 415-32350 Storm Water Drainage Fu
8/14!2002 0 US Receipt Sure 1 SALES TAX
8/14J2002 0 US Receipt Sure 1 SALES TAX
8/1612002 0 US Receipt Sure 1 SALES TAX
8-14-02U G 601-20800 State Sales & Use Tax
8-14-02U G 601-20800 State Sales & Use Tax
081502UT G 601-20800 State Sales & Use Tax
8/5/2002
8/5/2002
8/5/2002
8/6/2002
8/6/2002
8!6!2002
8/14/2002
811412002
8/14/2002
8/14/2002
8/14/2002
811412002
o US Receipt SON 30 WATER TEST FEE
o US Receipt SeN 1 WATER
o US Receipt Sarv Pen t WATER
o UB Receipt SeN 1 WATER
o UB Receipl Serv 30 WATER TEST FEE
o US Receipt Serv Pen 1 WATER
o UB Receipt Serv 1 WATER
o 1748 DUPRE RD - 02-125 - TC BUILDERS
o US Receipt Serv 1 WATER
o US Receipt SeN Pen 15 WATER COMM
o 1746 DUPRE RD - 02-125 - TC BUILDERS
o UB Receipt Serv Pen 15 WATER COMM
8-5-02u
8-5-02u
8-':r02u
8-6-02UT
8-6-02UT
8-6-02UT
8-14-02lJ
8.14-02
3-14-02U
8.14-02U
8-14-02
B.14-02U
R 601~34400 Safe Drinking Water Fee
R 601-37100 Water Sates
R 60~ -37100 Water Sales
R 601-37100 Water Sales
R 601.-34400 Safe Drinking Water Fee
R 601-37100 Water Sales
R 601-37100 Water Sales
R 601~34600 Water Meter Charges
R 601-37100 Water Sales
R 601-37100 Water Sales
R 601-37150 W~ter ConnectiReconnec
R 601-37100 Water Sales
Amount
CITY OF CENTERVILLE
Cash Receipts
August 14lhrough August 23, 2002
Tran
Date R Comments
Batch
Name
08/23/02 2:32 PM
Page 3
Account Oeser
Act
$1,500.00
$180.39
$0.36
S27562
$1,500.00
$290.00
$9.74
$134.56
$6.73
$290,00
$3,342.26
$6.92
$23.80
$320.24
$90.10
$10.42
$53.41
5584.44
$58.17
$5.26
$698.03
$65.21
$4.84
$53,86
$159.49
$15.95
$14.69
$1.46
$18,797.09
FUND 60
$18,810.80
FUND 602 SEWER FUND
Act Type G
$1,200.00
51.200.00
$1,200.00
Act $3,600.00
Act Type R
$882.00
$4.90
5187.50
58.95
53.060.90
520.86
$0.13
$2,000.00
$10.75
51.798.94
50.54
5103.44
52,000.00
53,331.62
$2,000.00
$5.34
$65.27
aT
8114/2002 06987 PORTAGE WAY - 02-123 - SWIFT CONSTR 8-14-02 R 601-37150 Waler ConnecVRoconnec
8/14/2002 0 UB Receipt SeN 15 WATER COMM 8-14--()2U R 601-37100 Water Sales
8/14/2002 0 UB Receipt SeN Pen 1 WATER 8-14-02U R 601-37100 Water Sales
8/14/2002 0 US Receipt Serv 30 WATER TEST FEE 8-14-02U R 601-34400 Safe Drinking Water Fee
8/14/2002 06817 GROUSE HOLLOW-02-126 - JAMES MELCH 8-14-02 R 801-37150 Water Connect/Reconnec
8/14/2002 0 8817 GROUSE HOLLOW-02-126 - JAMES MELCH 8-14-02 R 601-34600 Water Meter Charges
8/14/2002 0 US Receipt SeN Pen 1 WATER 8-14-02U R 601-37100 Water Sales
8/1412002 0 US Receipt Sec, 30 WATER TEST FEE 8-14-02U R 601-34400 Safe Drinking Water Fee
8/14/2002 0 UB Receipt SeN 15 WATER COMM 8-14-02U R 601-37100 Waler Sales
81',412002 08987 PORTAGE WAY - 02-123 - SWIFT CONSTR 8-14-02 R 601-34600 Water Meter Charges
811612002 0 UB Receipt SeN 1 WATER 081502UT R 601-37100 Water Sales
8f16J2002 0 US Receipt Serv Pen 1 WATER 081502UT R 601,37100 Wa.ter S;:lles
8116/2002 0 UB Receipt SaN 15 WATER COMM 081502UT R 601-37100 Water Sales
8/16/2002 0 UB Receipt $erv 3D WA TER TEST FEE 081502UT R 601 ~34400 Safe Drinking Water Fee
8116/2002 0 UB Receipt Serv 1 WATER 8-14-02-2 R B01-37100 Water Sales
8/16/2002 0 US Receipt Serv 30 WATER TEST FEE 8-14-02-2 R 601-34400 Safe Drinking Water Fee
8/19/2002 0 UB Receipt Serv 30 WATER TEST FEE B-19-02ut R 601-34400 Safe Drinking Water Fee
8119/2002 0 US Receipt Serv 1 WATER 8-19-02ut R 601-37100 Water Sales
8/19/2002 0 U8 Receipt Berv Pen 1 WATER 8-19-02ut R 601-37100 Water Sales
8/19/2002 0 U8 Rec.eipt Serv Pen 30 WATER TEST FEE .8-19-02ut R 601-34400 Safe Drinking \/\/ater Fee
812112002 0 UB Receipl SeN 1 WATER 8-21-02U R 601-37100 Water Sales
8/2112002 0 US Receipt SaN Pen 1 WATER 6-21-02U R 601-37100 Water Sales
8/21/2002 0 UB Receipt Serv Pen 30 WATER TEST FEE 8-21-02U R 601-34400 Safe Drinking Water Fee
8f2.1!2Q02 0 US Receipt Ser"r 30 WATER TEST FEE 8-21-02U R 601-34400 Safe Drinking \/Vater Fee
8122/2002 0 UB Receipt Serv 1 WATER 8.22-02ul R 601-37100 Water Sales
8!22J2002 0 U8 Receipt Serv Pen 1 WATER 8-22-02ut R 601~37100 Water Sales
8122/2002 0 US Receipt Serv 30 WATER TEST FEE 8-22-02ut R 601-34400 Safe Drinking Water Fee
8/2212002 0 US Receipt Serv Pen 30 WATER TEST FEE 8-22~02ut R 601~34400 Safe Drinking Water Fee
8/14(2002
8J1412002
8f14/2002
815/2002
8/5/2002
8;612002
818/2002
8/612002
8/6/2002
8/1412002
8/14/2002
8/1412002
6114/2002
8/1412002
8114J2002
8/14/2002
811412002
811412002
811412002
811412002
06967 PORTAGE WAY - 02-123 - SWIFT CONSTR 8-14-02
06817 GROUSE HOLLOW-02-126 - JAMES MELCH 8-14-02
o 1748 DUPRE RD - 02-125 - TC BUILDERS 8.14-02
o US Receipt Serv 6 SEWER 8-5-02u
o US Receip1 Serv Pen 6 SEWER 8-5~02u
o US Receipt SeN 18 SEWER COMM 8-6-02UT
o US Receipt Serv Pen 18 SEWER COMM 8-6-02UT
o UB Receipt SeN 8 SEWER 8-6-02UT
o US Receipt SeN Pen 6 SEWER 8-6-02UT
o UB Receipt Serv Pen 18 SEWER COMM 8-14-02U
06987 PORTAGE WAY - 02-123 - SWIFT CONSTR 8-14-02
o UB Receipt SeN Pen 6 SEWER 8-14-02U
o UB Receipt SeN 6 SEWER 8-14-02U
o UB Receipt SeN Pen 18 SEWER COMM 8-14-02U
o UB Receipt SON 18 SEWER COMM 8-14-02U
06817 GROUSE HOLLOW-02-126 - JAMES MELCH 8-'14-02
o UB Receipt SeN 6 SEWER 8-14-02U
01748 DUPRE RD - 02-125 - TC BUILDERS 8-14-02
o UB Receipt Serv Pen 8 SEWER 8-14-02U
o UB Receipt SeN 18 SEWER COMM 8-14-02U
G 602-34407 Service Availability Charg
G 602-34407 Service Availability Charg
G 602-34407 Service Availabiiity Charg
R 602~37200 Sewer Sales
R 602~3l200 Sewer Sales
R 602~37200 Sewer Sales
R 602-37200 Sewer Sales
R 602~37200 Sewer Sales
R 602-372.00 Sewer Sales
R 602-37200 Sewer Sales
R 602-37250 Sewer ConnecUReconnec
R 602~37200 Sewer Sales
R 602~37200 Sewer Safes
R 602~37200 Sewer Sales
R 602-37200 Sewer Safes
R 602~37250 Sewer ConnectJReconnec
R 602-37200 Sewer Sales
R 602~37250 Sewer ConnectlReconnec
R 602-37200 Sewer Sales
R 602-37200 Sewer Sales
Amount
CITY OF CENTERVILLE
Cash Receipts
August 14 through August 23, 2002
Tran
Date R Comments
08/23/02 2:32 PM
Page 4
Batch
Name
Account Oescr
Act
$14.51
$98.00
$49.00
8392.00
$4,244.50
$73.03
$733.67
$13.36
8142.Q2
$1,469.64
$133.64
$418.75
$41.85
$23,305.11
FUND 60 $26,905.11
$62,173.78
aT
8/16/2002 0 US Receipt Ser' Pen 6 SEWER
8/16/2002 0 US Receipt Serv 6 SEWER
8/16/2002 0 US Receipt Ser' 18 SEWER COMM
8/16/2002 0 US Receipt Serv 18 SEWER COMM
8/16/2002 0 UB Receipt Serv 6 SEWER
8/19/2002 0 US Receipt Serv Pen 6 SEWER
8/19/2002 0 US Receipt Serv 6 SEWER
8/21/2002 0 UB Receipt Serv Pen 18 SEWER COMM
8f21/2002 0 UB Receipt Ser\! Pen 6 SEWER
8/21/2002 0 US Receipt Serv 6 SEWER
8/2112002 0 US Receipt Serv 18 SEWER COMM
8/2212002 0 US Receipt Serv 6 SEWER
8/2212002 0 UB Receipt Serv Pen 6 SEWER
081502UT R 602-37200 Sewer Sales
8-14-02-2 R 602-37200 Sewer Sales
081502UT R 602M37200 Sewer Sales
8M14-02-2 R 602-37200 Sewer Sales
081502UT R 602-37200 Sewer Sales
8-19-02ut R 602-37200 Sewer Sales
8-19-Q2ut R 602-37200 Sewer Sales
B-21-02U R 602-37200 Sewer Sales
8-21-02U R 602-3720D Sewer Sales
8-21-02U R 602-37200 Sewer Sales
8M21-02U R 602-37200 Sewer Sales
8-22-02ul R 602-37200 Sewer Sales
8M2.2-02ut R 602-37200 Sewer Sales
FILTER: (([Period] In(8) and [Act Year] = '2002') and [Tran Nbr] in(10, 13)) and (((((((((Not [Tran Date]=#8/1/2002#))) AND
((Not [Tran Date]=#8/2/2002#))) AND ((Not [Tran Date]=#8/7/2002#))) AND ((Not [Tran Date]=#8/8/2002#))) AND ((Not
[Tran Date]=#8/9/2002#))) AND ((Not [Tran Date]=#8/12/2002#))) AND ((Not [Tran Date]=#8/13/2002#)))
,-
CITY OF CENTERVILLE
08/23/02 2:30 PM
Page 1
*Check Summary Register@
Name
AUGUST 2002
Check Date
Check AmI
10100 MAIN STREET BANK
Paid Chk# 017242 AID ELECTRIC CORPORATION
Paid Chk# 017243 CENTENNIAL LAKES POliCE DEPT
Paid Chk# 017244 COPY IMAGES INC
Paid Chk# 017245 CORNER EXPRESS
Paid Chk# 017246 E.S.R.1. INC.
Paid Chk# 017247 EARTH BURNERS INC.
Paid Chk# 017248 GOLDENGA TE INTERNET SERVICES
Paid Chk# 017249 GOPHER STATE ONE CALL INC
Paid Chk# 017250 HAWKINS WATER TREATMENT
Paid Chk# 017251 HOMES BY JAMES
Paid Chk# 017252 ICBO
Paid Chk# 017253 IMAGE PRINTING & GRAPHICS
Paid Chk# 017254 INSTRUMENTAL RESEARCH INC
Paid Chk# 017255 LANG BUILDERS
Paid Chk# 017256 LEAGUE OF MN CITIES
Paid Chk# 017257 MENARDS - FOREST LAKE
Paid Chk# 017258 METRO SALES INCORPORATED
Paid Chk# 017259 MINNEGASCO'
Paid Chk# 017260 MN DEPARTMENT OF HEALTH
Paid Chk# 017261 NCPERS liFE INSURANCE
Paid Chk# 017262 PC SOLUTIONS, INC.
Paid Chk# 017263 PIERCE & ASSOC.
Paid Chk# 017264 PRESS PUBliCATIONS
Paid Chk# 017265 QWEST
Paid Chk# 017266 REHBEINS BLACK DIRT
Paid Chk# 017267 SOLBERG ELECTRIC INC
Paid Chk# 017268 SOUTHWIND BUILDERS
Paid Chk# 017269 STORK TWIN CITY TESTING CORP
Paid Chk# 017270 SWIFT CONSTRUCTION
Paid Chk# 017271 T,C. BUILDERS
Paid Chk# 017272 TIME SAVER
Paid Chk# 017273 TOWN CRIER PROMOTIONS
Paid Chk# 017274 W. W. GRAINGER, INC.
Paid Chk# 017275 WHITE BEAR LOCKSMITH
Paid Chk# 017276 WILLOW GLEN HOMEOWNERS ASSN.
Paid Chk# 017277 XCEL ENERGY
FILTER: None
8/28/2002
8/28/2002
8/28/2002
8/28/2002
8/28/2002
8/28/2002
8/28/2002
8/28/2002
8/28/2002
8/28/2002
8/28/2002
8/28/2002
8128/2002
8/28/2002
8/28/2002
8/28/2002
8/28/2002
8/28/2002
8/28/2002
8/28/2002
8/28/2002
8/28/2002
8/28/2002
8/28/2002
8/28/2002
8/28/2002
8/28/2002
8/28/2002
8/28/2002
8/2812002
8/28/2002
8/28/2002
8/28/2002
8/28/2002
8/28/2002
8/28/2002
Total Checks
$104.55
$35,510,56
$89.71
$258.61
$506.50
$116,206.85
$60.00
$55.80
$807.12
$25.00
$85.00
$550.87
$61.50
$25.00
$320,00
$38.00
$1,310.39
$120.90
$1,022.00
$32.00
$947,58
$25.00
$832.15
$60.58
$22.37
$221.00
$25.00
$485.85
$100,00
$50.00
$145.00
$147.44
$946.12
$215.40
$20.00
$2,005.99
$163,439.84
CITY OF CENTERVILLE
Check Register
Pay Pay Check Soc Check Check Check
Year Grou Period # Employee # Employee Name Sec"# Date Amount Gross
2002 01 17 006958 000000047 COOK, KENNETH 811512002 $584.42 $1,564.00
2002 01 17 006959 000000026 PALZER, PAUL J, 8/16/2002 $1,835.65 $2,476.80
2002 01 17 006960 000000093 STEPHAN, KIM 8/1512002 $811.51 $1,056.80
2002 01 17 006961 000000094 MOORE-SYKES, KIMBERLAI 8/15/2002 $1,530.64 $2,578.22
2002 01 17 006962 000000098 PAULSETH, ELLEN 8/15/2002 $1,365,61 $2,115.38
2002 01 17 008983 000000091 MCPHERSON, JOEL 8/15/2002 $988.65 $1,438.00
2002 01 17 006964 000000075 PETERSON, TEDD 8/15/2002 $997.94 $1,542.00
2002 01 17 006965 000000100 DMS. DAVID M. 8/15/2002 $59.10 $64.00
2002 01 17 006966 000000099 GERDESMEIER, MARSHA L. 8/15/2002 $147.76 $160.00
2002 01 17 006967 000000069 BENDER, TERESA 8/15/2002 $951.67 $1,607.38
2002 01 17 006988 000000080 SWEENEY, KRISTEN 8/15/2002 $727.43 $1,124.70
$10,000.38 $15,727.28
08/23/02 2:35 PM
Page 1
Centennial Fire District
Check Register
8/21/2002
The disbursements listed below are submitted by the Centennial Fire District for your approval:
DATE
7/16/2002
7/16/2002
711612002
7/16/2002
7/16/2002
7'1912002
7/16/2002
7/16/2002
7/16/2002
711612002
7/16/2002
7/16/2002
7/16/2002
7/16/2002
7/16/2002
7/16/2002
7/16/2002
7/16/2002
7/16/2002
7116/2002
7/16/2002
7/1612002
7/16/2002
7/16/2002
CHECK# NAME
13354
13355
13356
13357
13358
133W
13360
13361
13362
13363
13364
13365
13366
13367
13368
13369
13370
13371
13372
13373
13374
13375
13376
13377
ACCOUNT
Allina Health System
***VOID*"'"
Amoco Oil Company
Arthur Mohler
Aspen Mills
eitgo Petroleum Corporation
Connexus Energy
Desmond Englund
Intemational Assn. of Arson Investigators
Loffler Business Systems
Lynn Card Company
MN Chapter IAAI/Jeff G. Schadegg
Oxygen Service Company, Inc.
Postmaster
Owest
Reliant Energy Minnegasco
Ross industries, Inc.
Xcel Energy
Stacy's Specialty Stitching
Arthur Mohler
Mark's Meat Products
Milo Bennett
Viking Office Products
York Photo Labs
42180 - Office Supplies
00000 - VOID
42100 - Fuei and Lube
45010 - Safety Camp Expense
42120 - Uniform Expense
42100 - Fuel and Lube
42252 - Station 1 - Electric
42280 - Miscellaneous Expense
42200 - Dues and Memberships
42110 - Other Maintenance
42180 - Office Supplies
42200 - Dues and Memberships
42270 - Breathing Air
42180 - Office Supplies
42240 - Telephone
42253 - Station 2 - Gas
42190 - Fire Prevention Supplies
42254 - Station 2 - Electric
45600 - Donated Items Expense
45010 - Safety Camp Expense
45010 - Safety Camp Expense
45010 - Safety Camp Expense
45010 - Safety Camp Expense
45010 - Safety Camp Expense
Total
10f1
AMOUNT
24.00
0.00
182.77
48.92
6.00
220.26
355.35
17.95
50.00
27.89
81.30
25.00
80.00
134.00
297.85
114.39
916.28
558.02
23.00
84.91
140.00
15.90
49.48
16.55
$3,469.82
,
,
'A' Bonestroo
R Rosene
n Anderlik &
.~. Associates
Engineers &. Archlteas
Ow~er: Citv of Centerville, 1880 Main St, Centerville, MN 55038 Date: Auoust 6, 2002
Far Period: 6/13/2002 to 8/6/2002 Reouest No: 1
,
Contractor: Earth Burners Inc., 5910 Fremont St., Duluth, MN 55807
CONTRACTOR'S REQUEST FOR PAYMENT
CSAH 14 WATER MAIN EXTENSION
BRA FILE NO. 616-01-123
SUMMARY
Original Contract Amount $ 168,803.00
2 Change Order - Addition $ 0.00
3 Change Order - Deduction $ 0.00
4 Revised Contract Amount $ 158,80300
5 Value Completed to Date $ 122,323.00
6 Material on Hand $ 0.00
7 Amount Earned $ 122,323.00
8 Less Retainage 5% $ 6,116.15
9 Subtotal $ 116,206.85
10 Less Amount Paid Previously $ 0.00
11 Liquidated damages - $ 0.00
12 AMOUNT DUE THIS REQUEST FOR PAYMENT NO. $ 116,206.85
Recommended for Approvai by:
BONESTROO, ROSENE, ANDERLIK & ASSOCIATES, INC.
'-1~ W!~.
~
Approved by Contractor.
EARTH BURNERS INC
~p
----
Approved by Owner.
CITY OF CE~..~ '''RVI'LLU'E ~
~I'~
eihr Ad~~'{,lrc<.kll
Specified Contract Completion Date:
September 13, 2002
Date:~
I~ Za;z-
,
4 ?/1-Lf1q~S- 3DO
a1601123REQhls
.
Contract Unit Quantity Amount
No. Item Unit Quantity Price to Date to Date
Base Bid:
1 12" HOPE. ORll water main - directional drill LF 2622 39.00 2622 $102,258.00
2 6" HOPE, directional drill LF 60 25.00 60 Sl,500.00
3 Directional drilling. extreme condition, any pipe
size LF 200 5.00 SO.OO
4 8" PVC water main LF 30 30.00 28 $840.00
5 6" PVC water main LF 10 28.00 20 S560.00
6 12" gate valve and box EA 2 2300.00 1 $2,300.00
7 8" gate valve and box EA 1 1750.00 1 Sl,750.00
8 6" gate valve and box EA 2 1500.00 2 S3,OOO.00
9 Valve rod extension EA 8 150.00 SO.OO
10 Hydrant w/valve EA 3 3000.00 2 S6,OOO.00
11 Connect to existing 8" PVC EA 1 1500.00 1 Sl,500.00
12 Fittings LB 2000 0.40 SO.OO
13 6" Pipe Restraint EA 15 5.00 14 S70.00
14 8" pipe restraint EA 3 5.00 3 S15.00
15 12" pipe restraint EA 19 15.00 2 S30.00
16 Clearing and grubbing LS 1 1000.00 1 S1,OOO.00
17 Traffic control LS 1 1000.00 1 S1,OOO.00
18 Cross under SPWU culverts LS 1 500.00 1 S500.00
19 1" Copper service LF 100 14.00 $0.00
20 1" Copper service - directional drill LF 210 14.00 SO.OO
21 1" curb stop and box EA 9 450.00 SO.OO
22 1 n corporation stop EA 9 450.00 SO.OO
23 Reconstruct manhole EA 1 10000.00 $0.00
24 SOdding SY 500 4.00 SO.OO
25 Seeding, MnOOT Mix 30B AC 0.6 2000.00 SO.OO
26 Silt fence, regular LF 100 2.00 SO.OO
27 Street sweeper HR 5 100.00 $0.00
28 Salvage and replace fence LF 40 20.00 $0.00
29 Transplant tree or bush EA 5 200.00 $0.00
Total Base Bid: $122,323.00
Totai Base Bid:
Total Work Completed To Dale
S122,323.00
$122,323.00
61601123R.EQ1.xls
,
PROJECT PAYMENT STATUS
OWNER CITY OF CENTERVILLE
BRA FILE NO. 616-01-123
CONTRACTOR EARTH BURNERS INC
CHANGE ORDERS
No.
Date
Description
Amount
Total Change Orders
PAYMENT SUMMARY
No.
1
From
06/13/2002
To
08/06/02
Payment
116.206.85
Retainage
6,116.15
Completed
122,323.00
Material on Hand
Total Pavment to Date $116,206.85 Ooninal Contract $158,803.00
Retainane Pav No. 1 6,116.15 Channe Orders
Totai Amount Earned $122,323.00 Revised Contract $158,803.00
61601123REQ1.xfs
.
CITY OF CENTERVILLE
CITY COUNCIL MEETING
August 14, 2002
6:30 p.m.
Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled
meeting on August 14, 2002, at City Hall, 1880 Main Street.
PRESENT:
Mayor Tim Swedberg
Council Member Dick Travis
Council Member Man Nelson
Council Member Linda Broussard Vickers
Council Member Capra
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ABSENT:
None.
STAFF:
City Administrator, Ms. Moore-Sykes
City Engineer, Mr. Tom Peterson
City Attorney, Mr. Jim Hoeft
I. CALL TO ORDER
Mayor Swedberg called the August 14,2002, City Council meeting to order at 6:33 p.m.
II. SET AGENDA
Council Member Nelson requested that the audit be removed from the Consent Agenda
and added under Council Business.
Ms. Moore-Sykes indicated there were some technical issues with Ordinance #4 and
asked whether Council wished to remove it from the Consent Agenda.
Mayor Swedberg indicated Ordinance #4 should stay on the agenda and noted he would
explain the matter when it is approved.
Motion bv Council Member Nelson, seconded bv Council Member Travis to
approve the al!enda as presented. All iu favor. Motion carried unanimouslv.
III. AWARDS/PRESENT A TIONS/ APPEARANCES
1. Mr. Milo Bennett (Centennial Lakes Fire Department Budget - 2003)
I
.
City of Centerville
August 14, 2002
Council Meeting Minutes
Milo Bennett addressed council and presented the 2003 budget for the Centennial Lakes
Fire Department. He then indicated that the 2003 budget increased 5.6% over the 2002
budget. He further explained that the largest increase comes with payroll and benefits.
Fire Chief Bennett indicated the department made a significant reduction in the early 90's
in the vehicle maintenance category but those numbers are slowly creeping up again.
Fire Chief Bennett indicated they had hired a full time inspector which accounts for the
5.6% increase and noted the Centerville portion would be $81,620 versus $76,000 last
year. He also explained that Centerville pays 12.6% of the overall fire district budget and
that is based on run experience and population.
Fire Chief Bennett indicated that the cost per person for the Fire Department is $24.50
per $100,000 valuation.
Council Member Nelson thanked Chief Bennett for the report.
Motion by Council Member Nelson. seconded by Council Member Broussard
Vickers to approve the 2003 budl!et for the Centennial Lakes Fire Denartment. All
in favor. Motion carried unanimously.
Mayor Swedberg thanked Chief Bennett for his service to the City.
Chief Bennett indicated he had placed information on the desk regarding safety camp and
noted that ofthe 102 children registered 98 attended.
2. Mr. Mark Pangell. 7029 Eagle Trail (Drainage Issues)
Mr. Mark Pangell of 7029 Eagle Trail provided a letter to Council and then read parts of
it.
Mr. Pangell indicated that the drainage in his yard has been seriously and adversely
affected by the townhomes that were constructed on the adjoining property. He also
commented that there was no silt fence in place during construction and the silt has filled
in the drainage area and there is no a lake effect when it rains. He then indicated that
City Public Works had been out there and has said it is at 1 % but he does not feel that the
grade is at I % and he is worried that the standing water and wet conditions will
compromise his foundation.
Mr. Pangell said he was there to ask the Council to have someone come out to assess the
situation and see ifthe drainage is designed correctly and how it could be corrected to get
the water flowing to the controlled drainage pond.
Council Member Capra asked if the water stays or drains. Mr. Pangell indicated that it
eventually dissipates but stands for a long time. He then said he was hoping the City
Page 2 of 21
City of Centerville
August 14, 2002
Council Meeting Minutes
could authorize someone to come out and assess the problem and get it taken care of
within 30 days.
Council Member Capra asked if Mr. Peterson looked at this property. Mr. Peterson
indicated that he had not been in the back yard but City Staff shot the ditch and said it is
I % which is a little flat but falls within the normal specifications for the slope.
Council Member Nelson asked if this was the same issue as the Eagle Pass Pond. Mr.
Peterson indicated it was two different ponds.
Mr. Steven St. George of 1861 Pioneer Lane played a videotape taken on July 28, 2002
immediately after a storm. He then asked if the ditch was surveyed this year or last year.
Mr. Palzer indicated it was done in May of this year.
Mr. St. George indicated it was done before the townhomes had sod installed.
Mr. Peterson indicated that any erosion caused by the construction could be removed but
said the grade itself cannot be altered much. He then explained that the water flows
down to the pond and out through a system of pipes and eventually ends up in Clear
Water Creek.
Mr. Greg Noner of 1855 Pioneer Lane indicated he had come to show support for his
neighbors. He then said he had called Mr. Cook because Swift has not finished the
landscaping behind the houses and then spoke to Carrie from Swift who assured him that
it would be done next week.
Mr. Noner indicated that he had asked Mr. Cook when the grade was last shot and was
told it was done last fall and was also told that Staff cannot come out every 30 days to
shoot the ditch. He then said that the area was eroding all spring and summer and has
obviously affected the 1% grade.
Mr. Noner said he felt the City needed to shoot the grade to see if the I % was affected
and Staff has said that it cannot do so without direction from CounciL He then said that
he feels that Swift should be held accountable for the problem.
Mr. Robert Dolner of 7031 Eagle Trail indicated he receives the residual from the
ponding as he is directly behind the elevation in question. He then said that the grade
behind his property has been lifted more than 30 inches within 8 feet of his property and
the drainage area changed from 5 feet wide. He further indicated that he is a civil
engineer for Dakota County and it is a negative grade in that location.
Mr. Dolner indicated he felt Gorham and/or Swift should be held responsible for the
problem. He also indicated he would question the setback to the easement.
Mr. Dolner indicated that when he installed his fence he had three inches of clearance
under it and now the fence has soil and grass growth up 4 inches. He then indicated that
Page 3 of21
City of Centerville
August 14,2002
Council Meeting Minutes
you can see that there is no erosion control based on the muddy water. He also said that
the grade has been lifted by eight inches and a I % grade is minimum, not typical.
Mr. Dolner indicated he would like to see Swift bring a few guys with a bobcat to the
area to clean out the easement and fix the grade. He then said that it is very frustrating to
have City workers come out, walk the fence line and leave without shooting it.
Council Member Travis asked if the pond is low enough. Mr. Dolner indicated that the
grade starts out at about I % but because of erosion has to climb to get up and over and
then down to the pond. He then said that Swift impeded the cubic feet of water or the
flow part ofthe grade behind the fence line and it needs to be examined.
Council Member Capra asked if Mr. Dolner had lived there since 1998. Mr. Dolner
indicated that he had. He then said that during rainy times the water used to flow better
and sometimes there was a small ponding area but that has gotten much worse since the
townhomes were built. He then said the townhomes are 9.5 feet off of the property line
and have a large roofline with no erosion control and it has filled in the easement.
Mr. Dolner indicated he had put railroad ties in around the base of his fence. He then
said that if the City caunot help him with this issue he intends to raise the grade of his
property 10 inches to solve the problem. He further explained that his wife runs a
daycare out of the home and the County is involved because the backyard is unsafe for
children.
Mr. Dolner indicated that every lot is graded differently by three or four inches. He then
indicated that there was to be a natural barrier along the fence line because it is 33 feet
house to house and he was okay with that because of the foliage and pines but those were
bulldozed. He further explained that he had gone through the whole process of getting
that row of pines put back in but Swift is not willing to discuss the grading issues.
Mr. Dolner suggested that the trees be picked up and the easement area cleaned out. He
then said that he knows there are ordinances against changing the grade of your property
but said he will make his backyard livable for the daycare kids.
Mayor Swedberg indicated he had been out to the location and said there was substantial
water out there that backed up almost out to Eagle Trail. He then said that it seems that
the whole thing compresses down to a bottleneck area where the water is not flowing. He
further indicated that the easement area was wider before and asked City Attorney Hoeft
how the City should proceed.
City Hoeft indicated the City is not sure what the problem is and has no information that
tells him what the situation is. He then suggested that the City determine what exactly
the problem is before attempting to assist the residents with holding Swift accountable.
Page 4 of21
City of Centerville
August 14, 2002
Council Meeting Minutes
Council asked Mr. Dolner to shoot the elevations and provide the information to the City
Administrator and then asked the City Administrator to work with the City Engineer on
the matter.
Council Member Broussard Vickers suggested that the engineer should contact the
developer if he finds that there is something that should not be that was caused by the
development.
Mayor Swedberg told the residents that staff would work on it and, if necessary, it would
be on the next agenda.
3. Mr. Glen Powers, 1870 Quebec Street
Ms. Moore-Sykes indicated that Mr. Glenn Powers would like to address Council.
Mr. Glen Powers of 1870 Quebec Street indicated he knew that the City had come out
and shot elevations but said he had not heard anything yet. Mr. Peterson indicated he was
working on it right now and has some plans to send out to Roso contracting for a quote
and he will have that for the next meeting. He then explained that the plan is to run a
pipe with a catch basin and the residents can run a drain tile into that pipe.
Mr. Powers asked if the City would be bringing up the grade. Mr. Peterson indicated
there was no plan to bring up the grade.
Mr. Powers indicated he had put in 18 yards of dirt and it all washed away. Mr. Peterson
indicated it would take a major undertaking to fill in the area.
Council Member Capra indicated that putting the catch basin in would hold the water
rather than having it flow and wash away the dirt. Mr. Peterson indicated that the low
spots of the yard could have drain tile installed to drain to the storm sewer.
Mr. Powers said he feels the City needs to bring up the grade to I % as per Ordinance 8
and that would mean the City would need to haul in fill.
Council Member Travis asked where the grade is not 1 %. Mr. Palzer indicated the last
three lots on Quebec Street are not at 1%.
Ms. Mary Mathison of 1874 Quebec Street indicated that the water washes across the
middle of the backyard and then out to the street.
Mr. Powers indicated that the homes behind him flow to his yard and his sump pump
runs 24 hours a day.
Council Member Broussard Vickers asked how long the residents had lived in their
homes. Mr. Powers indicated he had been there since July of 1996 and Ms. Mathison
said she had lived there since May of 1996. Ms. Mathison then indicated that multiple
Page 5 of2l
City of Centerville
August 14, 2002
Council Meeting Minutes
loads of dirt were removed from the location that should not have been and suggested
that Rehbein excavating be held accountable.
Mr. Peterson indicated that the grading plan shows the drainage the way it is occurring
but the elevation is flatter than it was supposed to be.
Ms. Mathison indicated that she sodded her backyard right away and that would have
prevented erosion from her yard and would have caught any erosion from Mr. Powers
yard.
Council Member Nelson indicated she lives on 73rd and her backyard stays spongy wet
and then commented that the City is built in the swamps.
Council Member Capra indicated she would like to see the engineer and public works
work with the two property owners.
Mr. Peterson said he feels the drain tile will help. Ms. Mathison indicated she would be
happy ifthere was no more standing water.
Mr. Powers asked if Roso was picking up the costs. Mr. Peterson indicated the City
would pay for the catch basin and manholes.
IV. PUBLIC HEARING(S)
None.
V. COUNCIL BUSINESS
I. Pheasant Marsh Phase II Developer's Agreement
Ms. Moore-Sykes indicated that Staff had faxed to the developer the agreement of
assessment and waiver of irregularity and appeal.
Council Member Nelson asked if Pheasant Marsh was one of the accounts that had
outstanding capital funds. Ms. Paulseth indicated that there was not a problem with that
project as it was a 429 and there are enough bond funds to cover the amounts.
City Attorney Hoeft indicated that he had drafted the proposed development contract for
Phase II mirroring the Phase I development contract. He then explained that the private
improvements are different and noted the numbers were provided by Mr. Palzer and he
has no reason to doubt them but has not confirmed them.
Council Member Broussard Vickers asked if the trail and the building of it is in the
document. City Attorney Hoeft indicated that would be under the 429 Section.
Page 6 of21
City of Centerville
August 14,2002
Council Meeting Minutes
Mr. Palzer indicated he had gone over the numbers and met with Mr. Runkle and is
satisfied with them.
City Attorney Hoeft noted that 150% of the retainage amount would be required with this
contract as it was with Phase 1.
City Attorney Hoeft indicated that the figure on Page 5 for improvements is $462,881.05.
Mr. Palzer indicated that number was obtained from the contract for the improvements.
Mr. Runkle indicated the number was from the bids and is correct.
City Attorney Hoeft indicated that Mr. Runkle has said that the principal. of Ground
Development will execute the waiver of objection and right of appeal to that dollar
amount as soon as he is available.
City Attorney Hoeft indicated the park dedication fee had been calculated to be $54,000
and the storm water fee is $13,058. Mr. Palzer indicated he had generated the figure for
the storm water fee.
Mr. Runkle indicated he was trying to verifY that number but thinks it should be real
close. City Attorney Hoeft explained that the storm water fee is not negotiable.
City Attorney Hoeft indicated the liability insurance requirements have not changed.
Council Member Capra asked if the driveways were in the agreement. Council Member
Travis indicated that the driveways are in there.
City Attorney Hoeft indicated that the agreement requires the developer to comply with
whatever erosion control methods the City requires.
Council Member Capra said she thought there was to be two feet of sod. Council
Member Travis indicated the sod would not grow as there would not be anyone to
maintain it. Ms. Moore-Sykes indicated that there would be silt fencing and a gravel
driveway for each lot.
Motion bv Council Member Travis, seconded bv Council Member Nelson to
approve the development contract for Pheasant Marsh Phase II continl!ent upon the
developer sil!ninl! an al!reement of assessment and waiver of irrel!ularitv and appeal
for the amount of $462,881.05 and the verification of the storm water fee
calculation.
Council Member Capra commented that the agreement received bye-mail was different
than what was received tonight. City Attorney Hoeft indicated there was more
information in the one provided at the meeting.
VOTE: Aves - 4. Navs - O. Abstain - l(Broussard Vickers). Motion carried.
Page 7 of 21
City ofCenterville
August 14,2002
Council Meeting Minutes
2. Dead Broke Charitable Gambling Renewal (Trio Inn & Wiseguvs Pizza)
Mark Larson appeared before Council to ask for a renewal of the charitable gambling
licenses.
Council Member Capra indicated she had a question on disbursements to the Minnesota
High School Rodeo Association as she thought that the ordinance required that the
disbursements be within the trade area.
Mr. Larson indicated that the money given to that organization comes out of their 50%
not the City's 50%. He then indicated he is operating four sites, two in this City, one site
in Hugo and one in Lino Lakes.
Council Member Broussard Vickers indicated that the Park and Recreation Committee
would like to apply for funds but has not gotten a return call from anyone explaining how
to do that. Ms. Moore-Sykes indicated she had spoken to Mr. Larson earlier and he had
said that a letter should be sent detailing the project, the requested amount, and the date
the funds will be needed. She then indicated she had relayed that information to the
Committee.
Motion by Council Member Broussard Vickers, seconded by Mayor Swedberl! to
approve the renewal as presented. All in favor. Motion carried unanimously.
Mayor Swedberg asked if there were others in the audience who needed to speak before
Council. Ms. Helmbrecht asked if the county engineer would be speaking at this
meeting.
Council Member Nelson indicated the county engineer would be present at the August
28, 2002 meeting.
Ms. Moore-Sykes indicated there would be town hall meetings scheduled for those
interested.
3. 1540 Peltier Lake Drive
Ms. Elizabeth Wagner of 1525 Peltier Lake Drive addressed Council and indicated she
lives across from the Moreland property and would like the City to consider having
exterminators or trappers on the premises when the clean up begins because last time rats
were dispersed during the clean up and ended up in her yard. She then indicated that she
is dangerously allergic to bees and has been told by Ms. Moreland that the garage is full
of bee's nests. She further indicated she would like to be informed by the City when that
garage is going to be disturbed because she does not want to get caught outside and get
stung.
Ms. Donna Germaine of 1548 Peltier Lake Drive indicated she lives right next door to
the Moreland residence and had decided it was time to submit a written complaint
Page 8 of21
City of Centerville
August 14,2002
Council Meeting Minutes
because things were getting so bad. She then said that the stench and trash flow over
onto her property and she would like an update on how things are progressing.
City Attorney Hoeft indicated Council had given him direction to begin the process of
preparing an administrative search warrant to allow access to the home and property to
determine what the hazards are. He then explained that, based on what is found, the
process may turn into a hazardous building declaration. He further explained that he is
not sure if the building official, Fire Chief, or Police Chief will be signing the application
but he will finalize the application very soon and submit it to the courts.
Council Member Nelson asked if Staff would be able to notify Elizabeth Wagner of when
anything is going to be done at the property that would disturb the bees so that she could
make sure she is indoors.
City Attorney Hoeft indicated that once the search warrant is obtained officials will go
onto the property and into the residence to determine what needs to be done so he would
not anticipate anything happening immediately. He then indicated that the Fire
Department, Police Department and the Building Official will determine whether there
are any circumstances that pose a health or safety issue for the resident or the neighbors
and proceed from there.
Council Member Broussard Vickers asked if the City contacted Anoka County and
whether the County will be assisting the resident. Ms. Moore-Sykes indicated she
contacted Anoka County and was told the County is familiar with the situation but cannot
go in and assist if the resident refuses help. She then indicated she had contacted the state
to see if there was anyone who could help and was referred to the County.
City Attorney Hoeft indicated he would be contacting Anoka County before entering the
property to ask that they have someone present.
Council Member Broussard Vickers asked if the City would be violating any privacy
laws if, as the process moves along, the City does mailings to keep the adjoining property
owners informed of what is going to be happening.
City Attorney Hoeft indicated the City could send mailings to the adjoining property
owners' as the information is public. He then cautioned that opinions should be left out
of the matter and factual information relayed.
Council Member Broussard Vickers said she would like communication kept up with the
neighbors and she felt a mailing would save time for Staff rather than telephoning each
resident.
City Attorney Hoeft indicated the City could notify residents when something will
happen at the property. He then commented that, based on information received, it
appears that an independent contractor may be necessary to come in and do considerable
clean up.
Page 9 of2l
City of CenterviHe
August 14,2002
Council Meeting Minutes
Council Member Nelson indicated she was not as concerned about letting everyone know
but is very concerned about the resident that has asked to be notified of activity due to her
allergy to bees. She then said that she would like that resident called and informed of
when the clean up is going to begin.
City Attorney Hoeft indicated there may be a situation that, after seeing the inside of the
building, the City may have to set up a perimeter for rodent control to prevent the spread
to other areas.
Mayor Swedberg asked if Ms. Moreland would be at the property when the City goes in.
City Attorney Hoeft indicated that, if she is there, the warrant from the Court will be
presented and permission sought to enter the property. If that is not given, they will enter
the property without permission with the assistance of the police whether or not the
resident wants to let them in.
Council Member Broussard Vickers asked if there is an ombudsman service for
vulnerable adults to act on her behalf when the City goes into her home.
Ms. Moore-Sykes indicated that when she talked to the state she spoke to the Department
of Aging and was told that they did not know of anyone that could assist other than the
County.
Council Member Broussard Vickers asked to have the County available to provide
services if she changes her mind because at the moment that the City gains entry to her
home she may change her mind and ask for help. She then asked if the City would be
able to locate a family member, friend, or someone from church that could act on her
behalf.
Council Member Nelson said she feels police and fire are trained to deal with situations
like this and when there are issues they can remove the person and take them somewhere
where they would be safe.
Council Member Broussard Vickers asked that the City do whatever it can do to provide
her with an advocate.
City Attorney Hoeft indicated that this has been done in other communities and noted that
the door would not be kicked in this would be done as respectfully as possible. He then
said that he feels that police and fire will do a fine job interacting with her.
Council Member Nelson said she would like to make certain that the City has good
documentation in the address file of the process that has taken place through this
hazardous building process including a police report and whatever other information is
available for future Councils to see what was done.
Page 10 of21
City of Centerville
August 14,2002
Council Meeting Minutes
Council Member Travis commented that, to date, all Council had done was to direct the
City Attorney to prepare the warrant. He then asked if Council had agreed to move
forward with the warrant.
City Attorney Hoeft indicated that he was planning on completing the application,
presenting it to the district Court Judge, getting it signed, and then bringing it to Council
for authorization to proceed.
Council Member Broussard Vickers asked if the warrant could be obtained within less
than two weeks time.
Motion by Council Member Nelson, seconded by Council Member Travis to
approve the execution of the administrative search warrant.
Council Member Broussard Vickers asked if a letter was sent to the resident. Ms. Moore-
Sykes indicated she was in the process of putting that letter together and commented that,
unfortunately, a letter appeared in the newspaper before that letter could be sent out.
VOTE: All in favor. Motion carried unanimously.
Council recessed at 8:00 p.m.
Council reconvened at 8:07 p.m.
4. Approval of North Metro Telecommunications CommissionlMedia Center 2003
Budget
Ms. Moore-Sykes indicated that the Telecommunications Commission is seeking the
City's approval of the 2003 budget for the Commission and the Media Center. She then
indicated that there will be a decrease for the 2003 budget because there will not be costs
associated with the formal franchising process.
Ms. Moore-Sykes indicated that the Commission is recommending that the PEG fce be
increased from 2.38 to 2.45 which is a 2.8 CPI change found to be necessary to meet the
goals.
Mayor Swedberg asked if this needed to be done by resolution.
Council Member Broussard Vickers asked where the money comes from.
Council Member Capra indicated that the City receives money from the Cable
Commission.
Motion by Council Member Broussard Vickers. seconded by Council Member
Capra to approve the 2003 Telecommunications Commission and the Media Center
Page 11 of21
City of Centerville
August 14, 2002
Council Meeting Minutes
Budeet as recommended and to approve the recommended PEG increase from 2.38
to 2.45. All in favor. Motion carried unanimous Iv.
5. Anoka COWltv Five- Year Highwav Improvement Plan for 2003-2008
Ms. Moore-Sykes indicated a letter was received from the Anoka COWlty Engineering
Department but the overall plan was not received. She then said she met with Doug
Fisher, the COWlty Engineer, to talk about the County Road 14 improvements proposed
for 2004 through 2006 and, as Council Member Nelson indicated earlier, he is willing to
come and talk to COWlcil on August 28, 2002.
Council Member Capra asked if it would be possible to obtain a drawing or diagram of
the proposed changes to the road in Centerville prior to that meeting.
6. Electronic Payment for Services Proposal
Ms. Moore-Sykes indicated Council had asked for a recommendation from staff and the
recommendation would be to conduct a survey next year or the year after to see if more
residents want to pay electronically.
Mayor Swedberg asked if Ms. Paulseth had thoughts on the electronic payments. Ms.
Paulseth said it is her feeling that there is not enough interest to warrant the cost at this
point.
Ms. Moore-Sykes indicated there were a lot of people against the idea. Council Member
Broussard Vickers indicated that residents liked the idea but do not want to pay for it.
Ms. Moore-Sykes indicated that Council would need to determine whether to assess the
costs to those using the service or expect all taxpayers to pay for it.
COWlcil agreed to review electronic payments next year.
7. Debt Related Transfers - Resolution #02-031
Ms. Paulseth indicated that it is necessary to transfer funds to cover debt service
payments. She then commented that the City has done this at the end of the year by
having the auditor do it and it is more appropriate to do it during the year by resolution
rather than by journal entry adjustment.
Motion bv Council Member Broussard Vickers. seconded bv Council Member
Nelsou to approve Resolution 02-031. transferriue eeueral funds to the City Hall
and 1987 streets debt service funds for 2003 debt services per the recommendation
of the Finance Director. All in favor. Motion carried unanimouslv.
Page 12 of2l
City ofCenlerville
Augus114,2002
Council Meeting Minutes
8. Council Chamber Microphone Replacement (Cable Funds)
Ms. Moore-Sykes indicated the City Clerk had prepared a memorandum containing
information on the microphone replacement. She then indicated that the clerk had
indicated that the cable fund shows a balance of$16,392.33 and that is more than enough
to pay to replace the microphones.
Council Member Capra commented that she had inquired about microphones and PEG
fees and what the City receives in revenue and had asked Ms. Bender to investigate how
much money was available. She then commented that it is recommended that three
VCRs be replaced and a remote camera be added. She further indicated that to replace
the camera is $6,000 and each VCR is $300 so, if the City spent $2,600 for microphones
there would still be enough to replace the other equipment when needed.
Mayor Swedberg asked if there would be a microphone for the podium for the public.
Ms. Moore-Sykes indicated it was her understanding that the microphones can be
installed on the podium so that it does not tip over.
Motion bv Council Member Broussard Vickers, seconded bv Council Member
Capra to direct Staff to spend up to $3,000 to replace Council Chamber
microphones as recommended.
Council Member Travis suggested hanging a microphone from the ceiling to pick up the
comments of residents that do not approach the podium.
Council Member Capra asked if Staff looked into cordless microphones.
Ms. Moore-Sykes indicated the prices for cordless microphones vary and the problem is
the microphones use a lot of batteries.
Council Member Nelson indicated she felt that residents should be asked to come to the
microphone for comment.
Mayor Swedberg said he feels the mute switch is a nice feature and he would like to have
that, if possible.
VOTE: All in favor. Motion carried unanimously.
9. Anonvmous Complaints
Ms. Moore-Sykes indicated that Staff is seeking clarification from Council as to how
Council wants to have anonymous complaints handled. She then indicated that there
have been several instances where Staff becomes embroiled in neighborhood disputes
because of the complaint.
Page 13 of21
l _nn _
City of Centerville
August 14, 2002
Council Meeting'Minutes
Council Member Broussard Vickers suggested keeping track of the date, address and the
complaint and if Staff receives the complaint several times then it should be looked into.
She then said it was her understanding that it was up to Staff s discretion as to whether a
complaint should be investigated.
Council Member Capra expressed concern for people who caII in to complain and will
not give their name to City Hall. She then said that her other concern is anonymous
letters being distributed in packets.
Ms. Moore-Sykes indicated it was her intent that the anonymous letter was to go into
Council packets only.
Council Member Broussard Vickers indicated she would like to see the letter if someone
goes to the trouble of writing it and would like it in her packet.
Council Member Capra indicated she would be fine with Council getting the letter.
Council Member Nelson indicated she saw no problem with someone remaining
anonymous, if possible, as long as the City can identify the resident. She then
commented that she was told that when Council receives a letter, phone caII or e-mail it is
public information.
Council Member Broussard Vickers commented that by giving your name to City Hall
you are no longer anonymous.
Mayor Swedberg commented that the letter in question should not have gone in the
Council packet as it contained nothing constructive that could be fixed by a Council and
was merely somebody venting. He then said that was inappropriate and he would not
want to see that type of thing in any way shape or form.
Council Member Broussard Vickers indicated she wanted to see any letters received and
asked that they be placed in her mailbox if they are not going to be put in packets.
Council Member Nelson asked if, as one person, Council Member Broussard Vickers is
attempting to override a Council decision.
Council Member Broussard Vickers said it happens all the time here and then commented
that she would like to see any public information that is submitted.
City Attorney Hoeft indicated that any document that comes to City Hall is a public
document.
Council Member Broussard Vickers indicated she was fine with not putting the letters in
packets but said she would like a copy in her mailbox.
Council Member Capra indicated the letters would need to be kept on file at City Hall
Page 14 of21
City of Centerville
August 14, 2002
Council Meeting Minutes
Council Member Broussard Vickers indicated she felt Staff should use discretion and if
they feel something comes up more than once and there may be a foundation for the
complaint they should look into it but should not chase every anonymous complaint.
Council Member Capra asked if the City has a responsibility to identify the person
making the complaint to the resident who the complaint was made against if Staff feels
they know who the person is even though they did not identify themselves.
City Attorney Hoeft indicated that, if the complaint is going to result in some type of
action, then the person would have to be identified otherwise the City could not move
forward without verifying the violation. He then said that, if there is a way to verify the
violation and keep the person anonymous, that would be fine.
Council Member Nelson indicated she would want to see the complaints because she
thinks as Council they need to see information jointly and not individually.
Council Member Broussard Vickers asked if Council Member Nelson wanted to see
letters or phone calls. Council Member Nelson said both.
Council Member Broussard Vickers indicated that keeping a complaint log would give a
data base to keep track of frequently made complaints.
City Attorney Hoeft indicated that taking a phone call with a request to look into
something is not public information but reducing it to a phone log creates a document
that is public. He then suggested telling residents that a phone log is being kept with
complaint information when they call.
10. 2001 Audit
Council Member Nelson indicated the City's recycling fund had a deficit balance but
when she read the July 8 Park and Recreation minutes it said that the City Clerk reports
there is $5,000 in SCORE funds available. She then said she would like to know if the
$5,000 SCORE funds could be used to offset the deficit.
Ms. Paulseth indicated that the City just applied for SCORE funds to replace money from
the recycling fund.
Council Member Nelson gave the minutes from the Park and Recreation Committee to
Ms. Paulseth for review.
Ms. Paulseth said she thinks the City is looking at a general fund transfer on that one but
said she would look into it.
Page 15 of21
~~~-- -- - -
City of Centerville
August 14,2002
Council Meeting Minutes
Council Member Nelson conunented that the City celebration shows a $34,962 deficit
and there is a gambling donation of $25,230 and she would like to make a motion to use
the gambling donation to offset the largest portion of the city celebration.
Motion by Council Member Nelson, seconded by Council Member Capra to use the
$25,230 l!amblinl! donation to offset the larl!est portion of the City celebration.
Ms. Paulseth indicated the City celebration enterprise fund has been closed and that was
done with a general fund transfer and the gambling money is in the general fund.
Council Member Capra asked if the $25,230 gambling donation was the amount
acctUllu1ated to the end of 2001. Ms. Paulseth indicated that was her understanding.
Council Member Capra asked what happens with the funds. Ms. Paulseth indicated it is
up to Council to determine what happens to the funds.
Council Member Nelson indicated the funds went into the general fund when received.
Council Member Capra indicated she would like to investigate with the Gambling
Control Board to see if it is okay to do that.
Ms. Paulseth indicated that the funds are considered a donation to a government entity.
City Attorney Hoeft indicated the funds became part of the general fund when received
by the City.
Council Member Broussard Vickers indicated that there is no limit as to what the funds
can be used for anymore once the Lions made their charitable gambling donation to the
City.
City Attorney Hoeft indicated anybody can give the City money and ask that the money
be used for a specific purpose but the City does not have to do so. He then commented
that, if the City wishes to continue receiving donations, it may be a good idea to use the
funds as requested, however.
Council Member Nelson indicated she felt using the funds for the City celebration
benefits the whole City and seems an appropriate use of the funds.
Council Member Travis asked if the funds being discussed are the Lion's funds.
Council Member Broussard Vickers indicated they are the donated funds from the Lions
for the concession stand that was voted against at the last meeting.
Council Member Travis called the question.
Council Member Capra clarified that the brand new concession stand was voted against.
She then said she is against spending $30,000 to run sewer to the concession stand. She
Page 16 of21
City of CenterviUe
August 14, 2002
Council Meeting Minutes
.
further said she is not in favor of a concession stand out there because of cost but was not
opposed to renovating the current one in some fashion.
Council Member Nelson commented she thinks it is good to pay bills before buying new
things. She then said that because the City used the general fund to payoff the City
celebration and that is a bill that the City has she thinks it is an appropriate way to wash it
rather than with property taxes.
Council Member Capra indicated she was not in favor of doing that but sees the $34,962
that needs to be paid off.
Council Member Nelson commented that it means at the end of the year there would be a
deficit ofthat amount because it was paid out of the general fund.
Council Member Broussard Vickers said that what it means is that the money will not be
accessible to the Park and Recreation Committee to use in any way for anything they
would like to do in 2003.
Mayor Swedberg said he thinks it is pretty clear that putting in a concession stand is not
the thing to do. He then said that ifhe had his way he would send the money back to the
Spring Lake Park Lions but that cannot be done. He further said that the true use for the
money is to be for police and fire and there are needs there because the police will not
have a garage if the Turcotte property is sold.
Mayor Swedberg commented that, as much as he appreciated the thoughts on cleaning up
the deficit, he would not vote for this because there is some sort of sense of a consensus
that was done at a certain time concerning the funds. He then said that he does get upset
when Park and Recreation keeps pushing the concession stand because he wants to get
something for the kids done as there is enough adult stuff already.
Council Member Capra commented that she had hoped that by this time Council would
have had a recommendation from Park and Recreation with regard to renovation of the
current building or a covered pavilion or warming house roof. She then commented .that
Council had asked a Park and Recreation member to bring to the meeting the possibility
of putting a roof over the existing hockey rink. She also conunented that it would be nice
to have windows in the warming house for the attendant to be able to watch the rink from
all sides.
Council Member Broussard Vickers indicated that the direction was given to Park and
Recreation at the last Council Meeting that a new building would not be acceptable. She
then said that all the members are volunteers and Lions and were busy putting together
the City celebration so they have not met to discuss reconunendations for the funds. She
further commented that now, with clear direction, they would be meeting to discuss it.
Council Member Capra indicated that no budget has been received from Park and
Recreation.
Page 17 of21
L_muu _..
City ofCenterville
August 14,2002
Council Meeting Minutes
Council Member Broussard Vickers indicated they are working on it but were told it was
not needed until the end of August.
.
VOTE: Ayes -l(Nelson), Nays - 4. Motion failed.
Council Member Nelson indicated that on Monday night Council had said it would vote
on whether or not to add a half time park person or no person. She then indicated that she
and the Mayor did not want a park person and Council Members Capra and Broussard
Vickers wanted to have a halftime person.
Ms. Paulseth indicated that Staff was looking for approval to publish the 2001 audit as it
was supposed to be published on June 30, 2002.
Motion by Council Member Nelson, seconded by Mayor Swedberl!: to approve the
2001 audit. Ayes - 4. Nays -1 (Broussard Vickers). Motion carried.
Council Member Nelson indicated she had heard some talk about interviewing new firms
for the next audit and asked if that should be addressed now.
Council agreed to discuss it at another meeting.
11. Budget
Motion by Council Member Nelson, seconded by Council Member Capra to amend
the al!enda to include a budl!et discussion. All in favor. Motion carried
unanimously.
Council Member Travis said he felt it was necessary to have at least a halftime person.
Council Member Capra indicated she had found out that Park and Recreation has park
dedication fees of$47,000.
Council Member Broussard Vickers indicated there should be more than $70,000.
Ms. Paulseth indicated she was not clear whether the funds can be used for operating or
need to be used for capital improvement.
Council Member Capra indicated she would like to have the staff person be taken out of
the budget for Park and Recreation to use park dedication fees instead ofthe tax money.
Ms. Paulseth indicated the dollar amount that is planned for park improvement is being
funded by park dedication fees.
Mayor Swedberg indicated that park dedication fees are to purchase trails and equipment
and things like that.
Page 18 of21
City of Centerville
August 14,2002
Council Meeting Minutes
Council Member Broussard Vickers indicated that three Council Members feel that a part
time person is necessary and how to pay for it needs to be discussed.
Council Member Nelson asked if the two still want a halftime person there.
Council Member Capra indicated she did not want six months of a half time person but
would like four months of a half time person.
Council Member Nelson asked what dollar figure Council wanted to use in that position.
Council Member Broussard Vickers suggested using $15,000 and how that is funded can
be determined later.
VI. CONSENT AGENDA
1. The City of Centerville July 25, 2002 through August 14, 2002 Claims for
Approval
2. Centennial Fire District August 6, 2002 Claims
3. Approval of Ordinance #4 & Summary for Publication
4. Appointment of Election Judges
Mayor Swedberg pointed out there were some wording changes in Ordinance #4 that
would be corrected but would make no substantive changes to the Ordinance.
Motion bv Council Member Capra, seconded bv Council Member Travis to approve
the Consent Aeenda as presented. All in favor. Motion carried unanimouslv.
VII. APPROVAL OF COUNCIL MINUTES
1. July 24. 2002 Council Meeting Minutes
Motion bv Council Member Capra, seconded bv Council Member Travis to approve
the Julv 24, 2002 Council Meetinl! Minutes as presented. All in favor. Motion
carried unanimouslv.
VIII. ANNOUNCEMENTS/uPDA TES
I. State Auditor InQuirv
Council Member Nelson indicated the individuals who are considering doing a petition
have not decided whether to do it.
Page 19 of21
1_- __ __ __ _ _ _
City of Centerville
August] 4,2002
Council Meeting Minutes
2, AT&T (Capra)
Council Member Capra indicated that the Commission is looking at approval of the
contract at the August 21, 2002 meeting, She then indicated that she would be given a
synopsis ofthe contract and could provide that to CounciL
3, 1540 Peltier Lake Drive
This item was handled earlier in the meeting,
4, Commercial Developments Inquiry/Capital Proiects Analvsis
Ms, Moore-Sykes indicated that Staff continues to research the capital projects,
Ms, Paulseth indicated that she is having trouble finding the developer's agreement for
Apple Tree Square,
City Attorney Hoeft indicated that often times the prior City Administrator drafted the
agreements in house and if that was the case he may not have a copy at his office but said
he would look,
Council Member Broussard Vickers said she would like to have the developers billed out
if the developer's agreements can be found, Ms, Paulseth indicated she and Ms, Moore-
Sykes have had discussions about this with some ofthe developers and there are concerns
with the timeliness of the billing.
Ms, Paulseth indicated that the developers have been given itemized copies of the billings
that occurred over the years.
Council Member Capra asked if Council should set a timeframe for response or payment
on the accounts,
Council Member Nelson suggested 30 days,
City Attorney Hoeft indicated that it would be necessary to determine when the statute of
limitations began running before giving a time frame for payment. Ms, Paulseth
indicated that Deer Pass was closed out.
Council Member Broussard Vickers asked Staff to determine the statute oflimitations of
the accounts that were closed out
City Attorney Hoeft indicated that any continuing obligations on the part of the developer
would extend the contract He then said he would review the contracts to determine the
statute of limitations,
Page 20 of21
,
--------------
City of Centerville
August ]4,2002
Council Meeting Minutes
Council Member Broussard Vickers asked for an update on which accounts need to be
pursued more vigorously and then said that either 30 days or 60 days would be fine for
those that do not have a statute oflimitations issue.
Council Member Nelson said she felt the same time frame should be used for everyone.
Council Member Capra suggested a response by the end of September.
Ms. Paulseth indicated there is more than one development where the developer indicated
other concerns with the City regarding the project.
Council Member Capra asked whether the City is figuring in 10% for attorney's fees for
future developments.
Staff indicated that the provision has always been in the contract but has not been used.
S. Mr. Craig Bode - Parade/Firework Preliminarv Expenditures
Ms. Moore-Sykes indicated that Mr. Bode had expected to be at this meeting but
something came up and he is looking to be put on the agenda for the first meeting in
September.
Council Member Nelson asked if Staff received her pending list today. Ms. Moore-Sykes
indicated she received the list but had not had a chance to review it.
Council Member Nelson indicated there were some things for Mr. Palzer to look at such
as the Eagle Pass pond and the Hunter's Crossing trail.
Mayor Swedberg indicated that Lexington has asked to re-evaluate the structure of the
police commission itself and this opens up something that will require that the joint
powers agreement be re-written. He then said that Ms. Moore-Sykes will sit on that
committee and asked if anyone had contacted her. Ms. Moore-Sykes indicated she had
not yet been contacted.
Mayor Swedberg indicated the matter needed to be completed within 60 days.
IX. ADJOURNMENT
Motion bv Council Member Travis. seconded bv Council Member Nelson to
adiourn the AUl!ust 14, 2002 City Council Meetinl! at 9:14 p.m. All in favor.
Motion carried unanimouslv.
Transcribed by:
Joan Lenzmeier, Recording Secretary
TimeSaver Off Site Secretarial, Inc.
Page 21 of21
CITY OF CENTERVILLE
CITY COUNCIL WORKSESSION MEETING
August 12, 2002
6:30 p.m.
Pursuant to due call and notice thereof, the City of Centerville held a Work Session on August
12,2002, at City Hall, 1880 Main Street.
PRESENT:
Mayor Tim Swedberg
Council Member Mari Nelson
Council Member Linda Broussard Vickers
Council Member Capra
ABSENT:
Council Member Dick Travis
STAFF:
City Administrator, Ms. Moore-Sykes
Finance Director, Ms. Ellen Paulseth
~@'D/O~
~ &~~:OI~@O" ie'lib
'A'O' '
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.:@:O'"
:J<~!".'
I. CALL TO ORDER
Mayor Swedberg called the August 12, 2002, Work Session to order at 6:40 p.m.
II. SET AGENDA
III. AWARDS/PRESENTATIONS/APPEARANCES
IV. PUBLIC HEARlNG(S)
None.
V. COUNCIL BUSINESS
1. 2003 Budget
Council discussed the following issues:
. Tax Levy
. Staff
. Salaries & Benefits
. State Aid
. Miscellaneous
. Capital Improvements
. Enterprise
City of Centerville
August 12, 2002
Council Work Session Meeting Minutes
VI. CONSENT AGENDA
VII. APPROVAL OF COUNCIL MINUTES
VIII. ANNOUNCEMENTS/uPDATES
IX. ADJOURNMENT
Mayor Swedberg adjourned the Work Session meeting at 8:15 p.m.
Teresa Bender, City Clerk
Page 2 oi21
CITY OF CENTERVILLE
CITY COUNCIL WORKSESSION MEETING
August 19, 2002
6:30 p.m.
Pursuant to due call and notice thereof, the City of Centerville held a Work Session on August
19,2002, at City Hall, 1880 Main Street.
PRESENT:
Mayor Tim Swedberg
Council Member Mari Nelson
Council Member Linda Broussard Vickers
Council Member Capra
ABSENT:
Council Member Dick Travis
STAFF:
City Administrator, Ms. Moore-Sykes
Finance Director, Ms. Ellen Paulseth
.I@O ..
)\ '. ': ',.' i, '
'" ,', / " y
I. CALL TO ORDER
Mayor Swedberg called the August 19, 2002, Work Session to order at 6:32 p.m.
II. SET AGENDA
III. A W ARDS/PRESENTATIONS/APPEARANCES
IV. PUBLIC HEARING(S)
None.
V. COUNCIL BUSINESS
1. 2003 Budget
Council discussed the following issues:
. Tax Levy
. StaffIncreases
. Administration of Enterprise Funds
. State Aid
. Miscellaneous
. Capital Improvements
. Fire Protection
. Capital Outlay
City of Centerville
August 19, 2002
Council Work Session Meeting Minutes
. Enterprise
VI. CONSENT AGENDA
VII. APPROVAL OF COUNCIL MINUTES
VIII. ANNOUNCEMENTSIUPDATES
IX. ADJOURNMENT
Mayor Swedberg adjourned the Work Session meeting at 8:35 p.m.
Teresa Bender, City Clerk
Page 2 of21
tervi{{e
'EstaMisfieJ 18-"7
STAFF REPORT
DATE:
August 28, 2002
TO:
Mayor and City Council
Kim Moore-Sykes, City Administrator Ii~
FROM:
RE:
1540 Peltier Lake Drive
.........................................................................
Staff met with the City Attorney on Wednesday afternoon to go over the requirements of
submitting a request for an Administrative Search Warrant.
Staff has again contacted Anoka County regarding the individual at 1540 Peltier Lake
Drive. I spoke with Ms. Phyllis Linder, Senior Outreach Worker after finding her card in
this address file. She indicated to me that she tried to make contact with the property
owner but had no response. I told her what the City was in the process of doing and that
we wanted a social worker involved at the service of the Warrant. She agreed that that
was a good idea and gave me the names of County social workers who work with seniors
and vulnerable adults.
I also spoke with Deputy Chief Makela about the situation. He indicated that he would
have an officer serve the property owner with the letter that the Council asked me to
write. In this way, the City would have another record of its attempted contact with the
property owner. Officer Gleason reported on Friday that he was unable to deliver the
letter but did look over the property. He reported that he is concerned about the potential
fire hazard the property is and asked that the fire chief be involved. Officer Gleason and
the Public Works Director went back to the property to inspect the property and attempt
another service of the letter. .
Staff has notified Chief Bennett of the situation.
I
,.
I
tervi[[e
'Eftajj{isfiecf M57
1880 'Main Street . CenteroUte, 'JvfJ{ 55038
(651) 429-3232 .:F{!;( (651) 429-8629
August 19, 2002
Mr. Bjorn Larson
1814 Houle Circle
Centerville, MN 55038
Dear Mr. Larson:
The City has received a complaint in regards to the length of the grass in the rear and side
yard of 1814 Houle Circle. The City has an ordinance in place regarding the length of
grass and when same becomes a violation. It appears that weeds and/or grass exceed
eight inches in the areas addressed above. Enclosed for your reference, please find
Ordinance #54.
The City understands that you are the new homeowner of this residence and understands
that same can be a very busy time; however, the City requests that you abate this
violation within 30 days from the date of this letter
If you have any questions regarding this issue, please do not hesitate to contact me.
Sincerely,
~;%< /Jwu.-
~Ore-SYkeS
City Administrator
KMS/tdb
Enclosure: Ord. #54
Cc: City Council
~
,
--
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,
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,
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/
CITY OF CENTERVILLE
COMMUNITY ACTION NOTICE
PART I. BACKGROUND
COMPLAINANT
Last Name IAnonymous First Name I
Address I 011 I
Phone # - work I Phone # - home I
Complaint Number
I 971
Date Complaint Taken
L 8/9/20021
Time I I
BY:
-.-.-'---'-.-.-.-.-._._._0_._._.-'-'-.-.-'-.-.-'-.-.-._._._._._._._._._._._._._._._
COMPLAINT INFORMATION
ADDRESS: l 181411Houle Circle
NAME (IF KNOWN):
llarson _~ fBjom~l
Last First
Junk Vehicle 0 Weeds ~ Animal 0 Noise 0 Other 0
Phone
L
J
Explain
Excessive weed and grass growth. In excess of eight inches. Ord. #54 violation.
What type of Response is Required:
Complainant Response Required 0
Immediat 0 Time Permits 0 Complaintant Informed 0
RESPONSE METHOD:
c=
~
Department RefeJTed to: Administration (Ilepartment)
Teresa
(Employee)
PART II. FOllOW UP:
Action Taken L attached letter.
. Completed 0 Date of Action r
Person Contacting Complainant:
Department:
-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-,
Additional Information
ROYALI~~
\e, -,
.-, ";,
.~
August 14, 2002
Ellen Paulseth
City of Centerville
1880 Main Street
Centerville, MN 55038
RE: Lakeland Hills
Dear Ellen Paulseth,
Royal Oaks Realty, Inc. developed the Lakeland Hills project in 1997. We sold lots to
various builders. The last lot closed in 1999, therefore, our project was considered
completed in 1999. Our letter of credit was returned to us from the city.
In conclusion, we do not feel obligated and will not pay the invoice for $50,097.86.
Sincerely,
Royal Oaks Realty, Inc.
~~ d
,~t1'U!<'Y/. A.,~ L;r-..'--
by: Marcel Eibensteiner, Pres.
1000 County Road E West, Suite 150. Shoreview, Minnesota 55126. (651) 483-5518. Fax (651) 483.5642
www.royaloaksrealty.com
L
.
tervi{{e
'E.5tablWttcf /85,
AUG 2 1 2002.
Organization Name:
CITY OF CENTERVILLE
Monthly Gambling Summary
~ ~"':L 00-0""_ G..Vi:,
Gambling Location:
Irl q.. Tr--~ ;I":,0,J
/1 D?-
MonthlYear:
Name ofIndividual Completing Form:
~-i!.'-" W 1ku.-1<'J(j., CPr-
Ten Percent Net Profit Calculation
A.
Net Receipts - T otallines 2c, 3c, 8c, 9c
(per Schedule A ifmore than one (I) site)
nD3
B,
Sums oflines 22 thru 33
(per Schedule A ifmore than one (I) site)
Sl.,!aO
C.
Line a - line b
2"-'-\3
Miscellaneous Deductions (for this site only)
1.
Pulltab tax to distributor
1'6'1
2. Combined receipts tax for this site
3. Federal Taxes (per schedule CID)
4.
State Gambling Tax (per line 11)
3
D.
Total Miscellaneous Deductions for this site
I'lL...
F.
Line e X 50%
AMOUNT DUE
HS\
IUp
E.
Line c - line d
40%
5'bD List Receivers of funds/or attach a
separate page
Signature:
\l..\l,o PAYABLE TO THE CITY OF
CENTERVILLE *DUE ANNUALLY
AS PER ORDINANCE*
~()JJ;\
'J \ . )
10%
.
'Establi.-,.iiet{ Ui.t:I;
Organization Name:
CITY OF CENTERVILLE
Monthly Gambling Summary
l)vo 't:nDK-11.. ..s...c"",~ c,- \..6
Gambling Location:
W::;::Sii.- b;v'-1 '0 P:;:'-'->A
,
MonthlYear:
-110'1.-
I
Name ofIndividual Completing Form:
~A-jJf w ~u..~ . C.?!A
Ten Percent Net Profit Calculation
A.
Net Receipts - Total lines 2c, 3c, 8c, 9c
(per Schedule A if more than one (1) site)
391'-1
B.
Sums oflines 22 thru 33
(per Schedule A if more than one (I) site)
'2-~")C;
_________-..J
C.
Line a - line b
L1'l9
Miscellaneous Deductions (for this site only)
I.
Pulltab tax to distributor
YOlo
2. Combined receipts tax for this site
3. Federal Taxes (per schedule CID)
4. State Gambling Tax (per line II)
D.
Total Miscellaneous Deductions for this site
YDlo
F.
Line e X 50%
AMOUNT DUE
Y3
'2.-\
E.
Line c - line d
40%
n
List Receivers of funds/or attach a
separate page
10%
y
PAYABLE TO THE CITY OF
CENTERVILLE *DUE ANNUALLY
AS PER ORDINANCE*
Signature:
~ ~'
'~--I;J' \L.1Li
,
MINNESOTA DEPARTMENT OF REVENUE
MONTHLY SUMMARY and TAX RETURN (G-l)
lawful Gambling Activity
Month and Year Premises
JULY 2002 5
Address
19680 Harrow Avenue North. Forest lake MN 55025
Attached: Schedule A Schedule B2 Schedule F
5 10 1
(A) Gross (B) Prizes (C) Net
1 0.00 0.00 0.00
Organization License
03800
Name
Dead Broke Saddle Club
Schedule B-2 Game Count
124
I Bingo.
. .. ......
2 Raffles [ J Exempt, Schedule-ER
3 Paddletickets. . . .
4 SUB-TOTAL (Add Lines 1 through 3).
5 Last Month Line 6C, if it was negative
6 Adjusted Sub-Total (Line 4 minus Line 5) 6
7 Income from Interest and Dividends
7
8
9
.10
8 Tipboards.
9 Pulltabs .
10 TOTALS (Add Lines 6,7,8,9)
11 Gambling Tax (8.5% of Line 6C)
12 Combined Receipts Tax (Schedule E, Line 9)
2
3
4
5
0.00
0.00
1,102.00
1,102.00
1,102.00
0.00
201,603.00
202,705.00
0.00
38.00
38.00
0.00
38.00
29.49
0.00
49,054.00
49,121.49
11
12
3.23
0.00
1,140.00
1,140.00
0.00
1,140.00
29.49
0.00
250,657.00
251,826.49
13 PAY THIS AMOUNT (Line 11 plus Line 12) Check to Department of Revenue. 13 3.23
14 Gambling Tax Paid to Distributors for Pulltabs & Tipboards
15 TOTAL Gambling Tax (Add Lines 13 and 14) . . . . .
14
15
4,967.93
4,971.16
16 GROSS PROFIT, After Taxes (Line 10C minus Line 15) to line 17, page 2. 16 44,150.33
inforlation on this summar and return is true
Date Signature
r-9-C>Z- Gamblin Mr.
\ Da,te Phone
,11,...lo-t_ \fit 11;1'-'"\10<
Mail:S ation 3350, StPaul, MN 55416-3350
declare that al
Signature
hief Exec.
Signature
Pre arer
Mail to: MN Dep .of Revenue,
.
MINNESOTA DEPARTMENT OF REVENUE
MONTHLY SUMMARY and TAX RETURN (G-l)
PaQe 2
Organization License Month and Year
03800 JULY 2002
17 Gross profit from line 16 of page 1. . . .
18 Beginning Inventory (Last Month Line 21) .
19 Gambling Product Obtained, with Sales Tax.
20 Goods Available (Line 18 plus Line 19)
21 Ending Inventory (excludes Sales Tax).
22 Goods Used (Line 20 minus Line 21)
23 Compensation and Payroll taxes . .
24 Penalty or Interest on Taxes paid during the month
25 Advertising. . . . .
26 Accounting and Legal Services.
27 Miscellaneous Expenses, Supplies & Bank Charges.
28 Purchase/Repair of Furnishings or Devices for Gambling
29 Rent for the Purpose of Conducting Lawful Gambling
30 Ut i1 it ies. . . . . . . . . . .
31 Theft and Liability Insurance.
32 Manager's Bond, Licenses, Local Fee, Premises Permit
33 Cash Long(-) or Cash Short(+). . . .
34 DEPOSIT REQUIRED, Excess Cash Short Reimbursement(-)
35 Deposited Amount, Excess Expense Reimbursement(-).
.'
36 TOTAL ALLOWABLE EXPENSES (Add Lines 22 through 35)
37 NET PROFIT (Line 17 minus Line 36) . . . . . . . .
38 Prior Month Profit Carry-Over (Line 44 from Last Month).
39 Approved Adjustments (Attach Letter and/or Add Line 5C if not zero).
40 BALANCE Sub-Total (Add Lines 37, 38 and 39). . . .
41 Lawful Purpose Expenditures (Line II Schedule C/D)
42 8oard-Approved Expenditures (Line 13 Schedule C/D)
43 Total Expenditures (Add Lines 41 and 42) .
44 PROFIT CARRY-OVER (Line 40 minus Line 43).
46 FUNDS BALANCE DIFFERENCE from Schedule F, Line 22.
47 Pulltab & Tipboard UNSOLD TICKETs this month . . .
]7 44,150.33
18 5,088.89
19 3,682.86
20 8,771. 75
21 4,565.28
22 4,206.47
23 16,992.61
24 0.00
25 0.00
26 0.00
27 37.88
28 270.00
29 2,450.00
30 550.00
3] 0.00
32 1,200.00
33 -96.50
34 0.00
35 0.00
36 25,610.46
37 18,539.87
38 28,969.16
39 0.00
40 47,509.03
41 1,970.81
42 0.00
43 1,970.81
44 45,538.22
.46 0.00
.47 71,659.00
MINNESOTA DEPARTMENT OF REVENUE
LAWFUL GAMBLING ACTIVITY
G-I SCHEDULE A
RECEIPTS and EXPENSES PER PREMISE
Organ.License Premise Number Premise Name
03800 008 The Trio Inn
Lines 1-10 and 18-36 correspond to Form G-l
1 Bingo. . . . . . . . . . . . . . . 1
2 Raffles [ } Exempt, Schedule-ER . 2
3 Paddletickets .. . . . . . . . . 3
4 SUB-TOTAL (Add Lines 1 through 3). . . . . 4
5 Proportional Part, Last Month G-l line 6C. 5
6 Adjusted Sub-Total (line 4 minus line 5) 6
7 Income from Interest and Dividends 7
8 Tipboards. . . . . . . . 8
9 Pu lltabs . . . . . . . . . . . . . . 9
10 TOTALS (Add lines 6 - 9) . . . . . .10
(A) Gross (B)
0.00
0.00
1,140.00
1,140.00
0.00
1, 140.00
5.90
0.00
36,549.00
37,694.90
18 Beginning Inventory (last Month line 21) .
19 Gambling Product Obtained, with Sales Tax.
20 Goods Available (line 18 plus Line 19) . .
21 Ending Inventory (excludes Sales Tax). . .
22 Goods Used (Line 20 minus Line 21) . . . .
23 Compensation and Payroll taxes. . . . . . . . . .
24 Penalty or Interest on Taxes paid during the month
25 Advert i sing. . . . . . . . . . . . . . . . . . . .
26 Accounting and Legal Services. . . . . . . . . . .
27 Bank Charges and Miscellaneous Supplies & Expenses . .
28 Purchase/Repair of Furnishings or Devices for Gambling
29 Rent for the Purpose of Conducting Lawful Gambling.
30 ut il it i es. . . . . . . . . . . . . . . . . . . . . .
31 Theft and liability Insurance. . . . . . . . . . . .
32 Manager's Bond, licenses, local Fee, Premises Permit
33 Cash Long(-) or Cash Short(+). . . . . . . . . . . .
34 DEPOSIT REQUIRED, Excess Cash Short Reimbursement(-)
35 Deposited Amount, Excess Expense Reimbursement(-). .
36 TOTAL AllOWABLE EXPENSES (Add lines 22 through 35) .
Report Month(Vear
JULY 2002
Prizes (C)
0.00 .
0.00
1,102.00
1,102.00
1,102.00
0.00
28,684.00
29,786.00
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
line numbers correspond to the Tax Return (Form G-l) line numbers.
Gss 7/99
L __ _
Net
0.00
0.00
38.00
38.00
0.00
38.00
5.90
0.00
7,865.00
7,908.90
1,328.63
566.90
1,895.53
1,345.62
549.91
4,459.17
0.00
0.00
0.00
0.00
0.00
300.00
50.00
0.00
290.00
11.00
0.00
0.00
5,660.08
MINNESOTA DEPARTMENT OF REVENUE
LAWFUL GAMBLING ACTIVITY
,
G-1 SCHEDULE A
RECEIPTS and EXPENSES PER PREMISE
Organ. License
03800
Lines 1-10 and
Premise Number Premise Name
012 Wise GUYS Pizza & Pub
18-36 correspond to Form G-l
1 Bingo. . . . . . . . . . . . . . . 1
2 Raffles [ ] Exempt, Schedule-ER . 2
3 Paddletickets . . . . . . . . . . 3
4 SUB-TOTAL (Add Lines 1 through 3). . . . . 4
5 Proportional Part, Last Month G-l Line 6C. 5
6 Adjusted Sub-Total (Line 4 minus Line 5) 6
7 Income from Interest and Dividends 1
8 Tipboards. . . . . . . . 8
9 Pulltabs . . . . . . . .. .. . 9
10 TOTALS (Add Lines 6 - 9) . . . . . .10
(A)
Gross (B)
0.00
0.00
0.00
0.00
0.00
0.00
5.90
0.00
16,689.00
16,694.90
18 Beginning Inventory (Last Month Line 21) .
19 Gambling Product Obtained, with Sales Tax.
20 Goods Available (Line 18 plus Line 19) . .
21 Ending Inventory (excludes Sales Tax). . .
22 Goods Used (Line 20 minus Line 21) . . . .
23 Compensat i on and Payro 11 taxes . . . . .. ..
24 Penalty or Interest on Taxes paid during the month
25 Advert i sing. . . . . . . . . . . . . . . . . . . .
26 Accounting and Legal Services. . . . . . . . . . .
27 Bank Charges and Miscellaneous Supplies & Expenses. .
28 Purchase/Repair of Furnishings or Devices for Gambling
29 Rent for the Purpose of Conducting Lawful Gambling.
30 Ut 11 it i es . . . . . . . . . . . . . . . . . . . . . .
31 Theft and Liability Insurance. . . . . . . . . . . .
32 Manager's Bond, Licenses, Local Fee, Premises Permit
33 Cash Long(-) or Cash Short(+). . . . . . . . . . . .
34 DEPOSIT REQUIRED, Excess Cash Short Reimbursement(-)
35 Deposited Amount, Excess Expense Reimbursement(-). .
36 TOTAL ALLOWABLE EXPENSES (Add Lines 22 through 35) .
Report Month/Year
JULY 2002.
Prizes (C)
0.00
0.00
0.00
0.00
0.00
0.00
12,715.00
12,715.00
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
Line numbers correspond to the Tax Return (Form G-1) line numbers.
Gss 7/99
Net
0.00
0.00
0.00
0.00
0.00
0.00
5.90
0.00
3,974.00
3,979.90
512.32
265.75
778.07
478.93
299.14
2,413.17
0.00
0.00
0.00
0.00
270.00
100.00
0.00
0.00
290.00
153.00
0.00
0.00
3,525.31
MINNESOTA DEPARTMENT OF REVENUE
LAWFUL GAMBLING ACTIVITY
G-1 SCHEDULE 8-2
REPORT OF GAMES PLAYED,
lOST or DESTROYED
. eense 03800: Dead Broke Saddle Club
Premise 008: The Trio Inn
Game Type
PUll TABS PLAYED
Page 1 of 1
Report Month(Vear
JULY 2002
MANUFACTURER's In-Play Ideal Ideal Unsold Gross Prizes IDEAL CASH long Removed
10 Part # SERIAL # Date Gross Prize Value ReceiDts Value NET Deposit -Short Date
AI PG749
AI PG880
IG 6862
AI PG912
TP 13216-MN
TP 13177-MN
AI PG928
AI PF006
GT 4513
060030 06/25 7198. 5670.
530361 06/26 2999. 2329.
O. 7198.00 5670.00 1528.00 1512.00 -16.00 07/02
O. 2999.00 2329.00 670.00 669.00 -1.00 07/02
4113813 06/29 3168. 2439. 534. 2634.00 2139.00 495.00 502.00
330209 07/07 2999.
0835106 07/03 3024.
2999.00 2318.00
2761.00 2247.00
3168.00 2429.00
2889.00 2240.00
681.00
514.00
739.00
649.00
2318. O.
2320. 263.
0826798 07/13 3168. 2438. O.
430283 07/13 2999. 2300. 110.
681. 00
511.00
751.00
657.00
7.00 07/07
0.00 07/12
-3.00 07/12
12.00 07/19
8.00 07/23
140210 07/23 2999. 2313. O. 2999.00 2311.00 688.00 700.00 12.00 07/25
5396766 06/28 3120. 2399. 554. 2566.00 2238.00 328.00 299.00 -29.00 07/27
Tn 13318-MN 0839941 07/25 3168. 2430.
!U 7610 4134577 07/27 3168. 2440.
O. 3168.00 2428.00 740.00 741.00 1.00 07/30
O. 3168.00 2335.00 833.00 831.00 -2.00 07/31
Column I J K l M N
TOTAL THIS PAGE .......... line 16 1461. 36549. 28684. 7865.00 7854.00 -11 . 00
Total from previous page ......... O. O. O. 0.00 0.00 0.00
TO TAX RETURN or to next page 1461. 36549. 28684. 7865.00 7854.00 -11.00
Gss 07/99
MINNESOTA OEPARTMENT OF REVENUE G-l SCHEOULE 8-2
LAWFUL GAMBLING ACTIVITY REPORT OF GAMES PLAYED,
LOST or DESTROYED
Page 1 of 1
Report Month/Ye~
JULY 2002
License 03800: Dead Broke Saddle Club Game Type
Premise 012: Wise Guys Pizza & Pub PULLTABS PLAYED
MANUFACTURER's In-Play Ideal Ideal Unsold Gross Prizes IDEAL CASH Long Removed
ID Part # SERIAL # Date Gross Prize Value Receipts Value NET Deoosit -Short Date
2352.00 1719.00 633.00 529.00 -104.00 07/01
2311.00 1831.00 480.00 463.00 -17.0007/05
2861.00 2218.00 643.00 632.00 -11.00 07/19
AN 32142 2419683 06/24 3000. 2325. 648.
AI PG800 310036 06/21 2999. 2329. 688.
TP 13318-MN 0839973 07/05 3168. 2430. 307.
TP 12885-MN 0771468 06/22 7200. 5690. 2468.
GT 4483 5386541 06/24 3136. 2422. 1702.
AI PG912 330210 07/19 2999. 2318. O.
4732.00 3243.00 1489.00
1434.00 1388.00 46.00
1345.00 -144.00 07/22
189.00 143.00 07/28
2999.00 2316.00 683.00 663.00 -20.00 07/31
Column I J K L M N
TOTAL THIS PAGE .......... Li ne 16 5813. 16689. 12715. 3974.00 3821.00 -153.00
Total from previous page ......... O. o. o. 0.00 0.00 0.00
TO TAX RETURN or to next page 5813. 16689. 12715. 3974.00 3821. 00 -153.00
Gss 07/99
MINNESOTA DEPARTMENT OF REVENUE 6-1 SCHEDULE B-2
LAWFUL GAMBLING ACTIVITY REPORT OF GAMES PLAYED, Page 1 of 3
, LOST or DESTROYED
: 411bense 03800: Dead Broke Saddle Club Game Type Report Month/Year
Premise 008: The Trio Inn PADDLE TICKETS PLAYED JULY 2002
MANUFACTURER's In-Play Ideal Ideal Unsold Gross Prizes IDEAL CASH Long Removed
ID Part # SERIAL # Date Gross Prize Value Receiots Value NET DeDosit -Short Date
JM 30#TICKET 407145 07/12 30. 29. O. 30.00 29.00 1.00 1.00 0.00 07/12
S
JM 30#TICKET 407146 07/12 30. 29. O. 30.00 29.00 1.00 1.00 0.00 07/12
S
JM 30#TICKET 407147 07/12 30. 29. O. 30.00 29.00 1.00 1.00 0.00 07/12
S
JM 30#TICKET 407148 07/12 30. 29. O. 30.00 29.00 1.00 1.00 0.00 07/12
S
JM 30#TICKET 407149 07/12 30. 29. O. 30.00 29.00 1.00 1.00 0.00 07/12
S
JM 30#TICKET 407150 07/12 30. 29. O. 30.00 29.00 1.00 1.00 0.00 07/12
S
JM 30#TICKET 407151 07/12 30. 29. O. 30.00 29.00 1.00 1.00 0.00 07/12
S
JM 30#TICKET 407152 07/12 30. 29. O. 30.00 29.00 1.00 1.00 0.00 07/12
S
JM 30#TICKET 407153 07/12 30. 29. O. 30.00 29.00 1.00 1.00 0.00 07/12
S
... 30#TICKET 407154 07/12 30. 29. O. 30.00 29.00 1.00 1.00 0.00 07/12
S
"... 30#TICKET 407155 07/12 30. 29. O. 30.00 29.00 1.00 1.00 0.00 07/12
S
JM 30#TICKET 407156 07/12 30. 29. O. 30.00 29.00 1.00 1.00 0.00 07/12
S
JM 30#TICKET 407157 07/12 30. 29. O. 30.00 29.00 1.00 1.00 0.00 07/12
S
JM 30#TICKET 407158 07/19 30. 29. O. 30.00 29.00 1.00 1.00 0.00 07/19
S
JM 30#TICKET 407159 07/19 30. 29. O. 30.00 29.00 1.00 1.00 0.00 07/19
S
.Column I J K L M N
TOTAL THIS PAGE ............ Line 16 O. 450. 435. 15.00 15.00 0.00
Total from previous page ......... O. O. O. 0.00 0.00 0.00
TO TAX RETURN or to next page .... O. 450. 435. 15.00 15.00 0.00
Gss 07/99
L___________
MINNESOTA DEPARTMENT OF REVENUE G-l SCHEDULE 8-2
LAWFUL GAMBLING ACTIVITY REPORT OF GAMES PLAYED, Page 2 of 3
lOST or DESTROYED
license 03800: Dead Broke Saddle Club Game Type Report Month/Ye~
Premise 008: The Trio Inn PADDLE TICKETS PLAYED JULY 2002
MANUFACTURER's In-Play Ideal Ideal Unsold Gross Prizes IDEAL CASH long Removed
ID Part # SERIAL # Date Gross Prize Value Receiots Value NET Deoosit -Short Date
JM 30#TICKET 407160 07/19 30. 29. O. 30.00 29.00 1.00 1.00 0.00 07/19
5
JM 30#TICKET 407161 07/19 30. 29. O. 30.00 29.00 1.00 1.00 0.00 07/19
S
JM 30#TICKET 407162 07/19 30. 29. O. 30.00 29.00 1.00 1.00 0.00 07/19
5
JM 30#TICKET 407163 07/19 30. 29. O. 30.00 29.00 1.00 1.00 0.00 07/19
5
JM 30#TICKET 407164 07/19 30. 29. O. 30.00 29.00 1.00 1.00 0.00 07/19
S
JM 30#TICKET 407165 07/19 30. 29. O. 30.00 29.00 1.00 1.00 0.00 07/19
S
JM 30#TICKET 407166 07/19 30. 29. O. 30.00 29.00 1.00 1.00 0.00 07/19
S
JM 30#TI CKET 407167 07/19 30. 29. O. 30.00 29.00 1.00 1.00 0.00 07/19
S
JM 30#TICKET 407168 07/19 30. 29. O. 30.00 29.00 1.00 1.00 0.00 07/19
5
JM 30#TICKET 407169 07/19 30. 29. O. 30.00 29.00 1.00 1.00 0.00 07/19
5
JM 30#TICKET 407170 07/19 30. 29. O. 30.00 29.00 1.00 1.00 0.00 07,
S
JM 30#TICKET 407171 07/26 30. 29. O. 30.00 29.00 1.00 1.00 0.00 07/26
S
JM 30#TICKET 407172 07/26 30. 29. O. 30.00 29.00 1.00 1.00 0.00 07/26
S
JM 30#TICKET 407173 07/26 30. 29. O. 30.00 29.00 1.00 1.00 0.00 07/26
S
JM 30#TICKET 407174 07/26 30. 29. O. 30.00 29.00 1.00 1.00 0.00 07/26
S
Column I J K L M N
TOTAL THIS PAGE ~ . . . . . . . . . line 16 O. 450. 435. 15.00 15.00 0.00
Total from previous page ......... O. 450. 435. 15.00 15.00 0.00
TO TAX RETURN or to next page O. 900. 870. 30.00 30.00 0.00
Gss 07/99
MINNESOTA DEPARTMENT OF REVENUE G-I SCHEDULE B-2
LAWFUL GAMBLING ACTIVITY REPORT OF GAMES PLAYED, Page 3 of 3
LOST or DESTROYED
:ense 03800: Dead Broke Saddle Club Game Type Report Month/Year
Premise 008: The Trio Inn PADDLE TICKETS PLAYED JULY 2002
MANUFACTURER's In-Play Ideal Ideal Unsold Gross Prizes IDEAL CASH Long Removed
ID Part # SERIAL # Date Gross Prize Value ReceiDts Value NET Deoosit -Short Date
JM 30#TICKET 407175 07/26 30. 29. O. 30.00 29.00 1.00 1.00 0.00 07/26
S
JM 30#TICKET 407176 07/26 30. 29. O. 30.00 29.00 1.00 1.00 0.00 07/26
S
JM 30#TICKET 407177 07/26 30. 29. O. 30.00 29.00 1.00 1.00 0.00 07/26
S
JM 30#TICKET 407178 07/26 30. 29. O. 30.00 29.00 1.00 1.00 0.00 07/26
S
JM 30#TICKET 407179 07/26 30. 29. O. 30.00 29.00 1.00 1.00 0.00 07/26
S
JM 30#TICKET 407180 07/26 30. 29. O. 30.00 29.00 1.00 1.00 0.00 07/26
S
JM 30#TICKET 407181 07/26 30. 29. O. 30.00 29.00 1.00 1.00 0.00 07/26
S
JM 30#TICKET 407182 07/26 30. 29. O. 30.00 29.00 1.00 1.00 0.00 07/26
S
Column I J K L M N
TOTAL THIS PAGE .......... Line 16 O. 240. 232. 8.00 8.00 0.00
Total from previous page ......... O. 900. 870. 30.00 30.00 0.00
TO TAX RETURN or to next page O. 1140. 1102. 38.00 38.00 0.00
Gss 07/99
MINNESOTA LAWFUL GAMBLING
SCHEDULE C/O
Organization License Month/year Page of Amended
Dead Broke Saddle Club 03800 JULY 2002 1 1 Schedule?
NO
SCHEDULE C: Lawful Purpose Expenditures
Approved . Date of Check Reason Benefits
Bv Orqan Check NuJllber Check Made Out To: ~ Code MIF Amount
02/26/2002 07/20/2002 6663 Alan Spidahl a(7) Both 350.00
02/26/2002 07/20/2002 6664 Woodloch Tack a(7) Both 1,606.81
06/25/2002 07/20/2002 6667 City Of Lino a(B) 14.00
1,970.81
Total for ALL PAGES:
to Tax Return line 41.
SCHEDULE D: Board Approved Expenditures NONE
Approved Date of
Bv OrQan Check
Check
Number Check Made Out To:
Reason
TRCS Code
Date
Approved
Amount By Board
Total for ALL PAGES: 0.00
to Tax Return line 42.
I declare this Schedule is complete and correct to the best of my knowledge and belief.
Chief ~~~.
Executi ~
Gambli 9
Manager e
Mail to: GAMBLING CONTROL BOARD Suite '300 South
1711 West County Road B
Roseville, MN 55113
Date g "/'1"-0 z-
Date &-If~~
Gss 08/98
MINNESOTA DEPARTMENT OF REVENUE
LAWFUL GAMBLING ACTIVITY
G-l SCHEDULE F
GAMBLING FUND RECONCILIATION
14 3.23
15 0.00
16 0.00
17 0.00
18 0.00
19 3.23
Organization Name License Number
Dead Broke Saddle Club 03800
GamblinG checkinG account
1 End-of-month checking account balance from statements
2 Deposits made during the month not included in line 1
3 Add lines 1 and 2 . . . . . . . . . . . . . . . .
4 Checks written during the month not included in line 1.
5 RECONCILED BANK BALANCE (line 3 minus line 4) ....
Other funds not included in CheckinG Balance
6 Starting banks for games . . 6a 10.000.00
Reimbursment after monthend. 6b 0.00
Monthend cash balance in starting banks.
7 Total ending inventory (G-l line 21) . .
8 Deposit after month-end for Games in G-l
9 Total in Savings & Other funds . . . .
10 Excess shortages (G-l, 34) and prior
reimbursement due for excess shortages
6 10.000.00
7 4.565.28
8 0.00
9 0.00
10 0.00
11 Fund Loss. (LG-250) . . . . 11a
Refund Due (G-7430) . . . . lIb
Open-Game prizes,by check . 11c
Prizes bought, not awarded. lId
Other addit ions . . . lIe
0.00
0.00
0.00
0.00
0.00
Tota 1 11
0.00
12 Add lines 6, 7, 8, 9, 10, 11 . .
13 Add lines 5 and 12 . . . . . . .
Unoaid ObliGations and Ooen Game Deoosits
14 Tax from G-1 line 13 and any
prior months taxes. . . . . .
15 Deposits for games still in play
16 Loaned amounts included in bank statement.
17 Product part of unpaid invoices.
18 Other subtractions.
19 Add Lines 14 through 18.
GAMBLING FUNDS RECONCILIATION
20 GAMBLING FUND BALANCE (line 13 minus 19) . . . . .
21 PROFIT CARRY-OVER (from Form G-l line 44). . . . .
22 FUND BALANCE equals PROFIT CARRY-OVER, Difference.
Signature ~
of Preoarer ' ....J \Lo\'<'-~
Gss 7/99
~e
'11\..\01--
612/464-7225
Report Month/Year
JULY 2002
1 47.012.36
2 5.425.00
3 52.437.36
4 21. 461.19
5 30.976.17
12
13
14.565.28
45.541. 45
20
21
22
45.538.22
45.538.22
0.00
The 19th Annual Conference presented by the Minnesota Association
of Community Telecommunications Administratqrs (MACTA)
ot Submergel
COfJYe!~e
i.-.-'
October 1 0-11, 2002
Thunderbird Hotel, Bloomington, MN
macta
Minnesota State Chapter of NA TOA
and an affiliate of the League of Minnesota Cities
who Shoulq Attenq:
l' Elected Officials
l' Cable and Telecommunications Commissioners
l' Cable and Telecommunications Managers
l' City Managers
l' City Attorneys
l' Cable and Telecommunications Attorneys
l' PEG Access Managers and Staff
l' PEG Access Board Members
l' Cable Operators
D<ltes:
Thur$day, October 10 and Friday, October 11,2002
Loc<ltion:
Thunderbird Hotel, 2201 E 78th St, Bloomington, MN 55425.
Phone: 952.854.3411; Fax: 952.854.1183
A block of rooms will be held until September 20 for MACTA
conference participants. Special room rates are $83.00 plus tax
for single or double occupancy. ReseNations should be made
directly with the hotel. Be sure to mention the MACTA conference
w naking your reservation.
Continuing Equcqtion Cteqit:
Get these questions answered-and more-at the conference:
;l' State Legislation - A new Govemor, a new Legislature",is it time
for us to become "pro-active" and take the lead in sponsoring
legislation and amendments to Chapter 238? Who will carry our
message to the new Legislature?
;l' Franchise Fees - Easy come, (but not so) easy go,,:How is your
city coping with iost revenues following the FCC CableModem
decision? What are our options? Is there a judicial solution on
the horizon?
;l' Serving Up a Tasty "Dish" - Thoughts and suggestions about the
challenges presented by competing methods of
telecommunications services."and diminishing competition from
franchisees. Is there a monopoly on the horizon?
We face these and many other critical issues in the immediate future.
This year's conference is a MUST!
Registr<ltion Fees:
Members' Non-Members
Postmarked by Sept 27 $275.00 $375.00
Postmarked after Sept 27 $325.00 $425.00
Register three or more people from the same organization on one
check, and deduct $20 per person from the fees listed above.
Registration fee includes educational sessions, handout materials,
trade show with exhibitors, Thursday and Friday continental
breakfasts and luncheons, Thursday reception, and refreshments.
'Non-Minnesota NA TOA members may register at the MACTA
member rate.
'New member applications will qualify for member rates.
Contact the MACTA Office for details and an application form.
Payment may be made by check, or Purchase Order mailed to:
MACTA, 1711 W County Road B, Suite 300N, Roseville, MN 55113.
FAX: 651.635.0307
Cancellation Policy: Registration fee less a $25 administrative charge
may be refunded up to one week prior to the seminar. An 80% refund
may be made up to 72 hours before the seminar. No refund for
cancellation notice less than 72 hours.
Fot Questions:
Contact MACTA by phone 651 .635.0306, by fax 651 .635.0307, by
CLE credit has been requested from the Minnesota State Board of email oei@assocmgmt.org, or online atwww.mactamn.org.
Continuing Legal Education.
I
THURSDAY, OCTOBER 10, 2002
.
8:00 AM REGISTRATION. EXHIBITS & CONTINENTAL BREAKFAST
8:30AM WELCOME AND INTRODUCTION ............................................................................,...~................. Jeff Lueders. MACTAPresident
8:45 AM GENERAL SESSION
Rough Waters or Smooth Sailing?
Charting Our Telecommunications Course ................................................................ Moderator: Mike Reardon
Panel: Cress Gackle, John Gibbs, Esq.. JoAnn Hanson, Adrian Herbst, Esq., Edward "Ted" Jackson
A panel of te/ecom experts grapples with what is/is not happening with their respective industries, and where It is/is not headed. This session
promises to jump-start the conference with a J)vely and engaging discussion as the panel debates competition, buyouts, financial pitfalls, and
regulatory barriers.
10:15AM VENDOR EXHIBITS AND REFRESHMENT BREAK
10:45AM CONCURRENT SESSIONS:
1. Navigating Local Regulatory Issues .............................,............................................... Moderator: Alan Miller
Panel: Brian Grogan, Esq., Stephen Guzzetta, Esq., Robert Vose, Esq.
So many issues, so little time...Blessed with some of the best legal minds in the nation, MACTA members are fortunate to be able to listen to,
question, and bring back to your cities the conclusions of Blian Grogan, Steve Guzzetta, and Bob Vose as they cram into one session a concise
discussion of areas such as FCC matters, limited area franchises and. their effect on cities, competition, national legislative and legal efforts, and the
like. Not only a must for administrators, but tor city attorneys, commissioners, and govemment officials.
2. Production Planning & Performance ................................... ........................ Moderator/Speaker: Mark Moore
Panel: Neil Murray, Paul Ryan
Every successful producer knows the Five "P" Principle: Proper Planning Prevents Poor Periormance. This session considers the importance of
script writing, set preparation, determining technical needs, reviews interview do's and don'ts, and many other aspects during the "pre" part of a
video production.
1 :tOO PM .J\NNOUNCEM"NTS... ............. '.... ..~,.~".... .,........ ........ .............. "~'"'''''''''' ............... ................... ......... ........ ............... . Jeff Lueder
Luncheon & Keynote Address: Keeping Our Heads Above Water......................... Moderator: Cor Wilson
Speaker: NATOA President Denise Brady
After an all too briet respite, cable and telecommunications issues are heating up in Washington, DC. From the FCC to the halls of Congress, local
franchising and rights-ot-way authority are again under attack, and NATOA is on the front lines of the battle. NATOA President Denise Brady will
provide an overview of the many challenges we are facing and, local government's response.
1: 15 PM CONCURRENT SESSIONS:
1. Broadband Network M'anagement & Applications... ........................................ Moderator: Cheryl Pasalic
Panel: Mary Benner, Bruce Pibum, Tom Robinson
Traditional I-Nets are being replaced by broadband and. community networks with a wide variety of new and innovative applications. Some
communities are also exploring the opportunity to Interconnect networks and share resources. The panel will discuss these networks and present
examples of these applications. '
2. Poiitical Blanket: Effecti"eMethodsofC()velirlg'EI~c::tiori~~P....................... Moderator: Jodie Miller
. ," ..' ,.... .', ....iPan~I:,J6e-pr:'zier,. Kyrsten Thompson, Mike Wassenaar
With elections looming in the fall, this, session<wHl' examin~__and shOVf':real,_lite,,:ElXa~pl_~~_~ot,hQW'$Ome Minnesota access centers cover local
elections. Find out what works, what doesnotwork;\~/hattypesof.POHci_es,'are-Dece~sarY,:~h9,sho,l1ld be included in a candidates forum, decide
if Web streaming is right for you, how to cover-mUltiple.polling: and resu.lt?,lqC<3.tion~',:,'!lnd;n;uch~rT-tore;
2:30 PM VENDOR EXHIBITS AND REFRESHMENT BREAK
2:45 PM GENERAL SESSION
The 2003 Minnesota Legislature: A Periscope Peek at the Future .................... Moderator: Holly Hilnsen
Panel: Ann Higgins, Mike Martin, Senator James Metzen, Wy Spano
One-fourth-maybe more-of the legislators in the 2003 legislative session will be new. Does anybody know what is going to happen? Particularly,
does anybody know what will happen to MACTA issues? Perhaps not, but four of the most experienced people around the Minnesota Legislature
will give it a shot.
4:00 PM Reception and Roundtables
4:30 PM Annual Meeting of MACTA Membership
6:00 PM Studio Tours & Dinner (Optional- sign up on registration form)
A great opportunity to tour nearby PEG access facilities (Bumsville/Eagan Community TV & Northern Dakota County TV), examine their capabilities
and how they get the best use of equipment and personnel, plus sharing dinner and networking with access staff and other conference attendees,
M'lil your registt'ltion by September 27 'lnc\ s'lve!!!
I DAY, OCTOBER. 11, 2002
8:00 AM Roundtables by Topic
Continental Breakfast and Exhibits
9:00 AM GENERAL SESSION
What's the Forecast? What Can the Consumer Expect? ................................. Moderator: Wayne Schmidt
Panel: Bill Hanley, Brian Lambert, Will Outlaw
As the world of telecommunications changes on a daily basis, what can consumers really expect in the way of services, programs, and proclucts
in their future? The panelists have their fingers on the pulse of consumers and have some interesting perspectives to share with attendees.
10:30AM VENDOR EXHIBITS AND REFRESHMENT BREAK
11:00AM CONCURRENT SESSIONS:
1. Batten Down the Hatches: Protecting Your Municipal Interests..................... Moderator: Diann Kirby
Panel: Michael Bradley, Esq., Linda Gloor, Tom Grundhoefer
Local governments have both financial and public interests in protecting "their" property. Learn from those who, in some cases, have literally been
in the trenches in administering rights-of-way use, ensuring the proper placement of telecam equipment on public property, and the location of
towers on both public and private land.
2. Production Equipment: From Council Chambers to
Production Vans and Everything in Between .............................................................. Moderator: HeidiAmson
Panei: WiiI Craig, Mark Hotchkiss, Jeffrey Volk
Learn about the latest and greatest trends in production from the digital format debate to how to decide what equipment should go where.
12:15 PM Luncheon & Keynote Address: The FCC
Perspective of Telecom and the Consumer.................................................................. Moderator: Jeff Lueders
Speaker: K. Dane Snowden, ChiefofConsumer& Government Affairs Bureau, FCC
The FCC and local communities hear from consumers on a daily basis about telecommunications services and providers. In many cases, the local
communities have been preempted from taking action on behalf of the consumer. This session will give attendees the opportunity to hear directly
from the Chief of the Consumer and Government Affairs Bureau of the FCC about the ways in which they are working toward ensuring consumers
get the best service from telecom providers.
1 :45 PM ADJOURN
'"NOTE: Program and speakers are subject to change.
.---------------------------------------------
MAeTA AnnuCl/ Conference
Please photocopy for additional registrations
October 10 - 11, 2002
,
NAMe:
CITY/ORGANIZATION:
ADDRESS :
Crrr/STATE!ZJp:
BUSINESS TELEPHONE:
FAlC
E-MAIL
REGISTR.ATION FEE: MACTAMember? 0 YES 0 NO FirstTrmeAttendee? Check Here 0
MACrA MEMBER OR NON-MN NArOA FEES: NON-MEMBER FEES:
o Postmarked by September 27: $275.00 0 Postmarked by September 27: $375.00
o Postmarked after Septernber 27: $325.00 0 Postmarked after September 27: $425.00
Studio Tours & Dinner: $20.00 RSVP by 9/30/02 0 Studio Tours & Dinner: $20.00 RSVP by 9/30/02
,.,ULT/PLE REG/STRA nON DISCOUNT: Register three or more people from the same organization in one payment,
and you may deduct $20 per person from the fee.
PAYMENT: Amount $
l MA~L!~_: _ MACTA, 1711 W. County Road B, Suite300N, Roseville, MN 55113
o Check Enclosed
o Purchase Order Number:
FAX: 651.635.0307
5 PEA KE RS
Heidi Arnson, MACTABoard, Executive Director, North Metro
Telecommunications CommissiDn, Blaine, MN
Mary Benner, Computer Support Director, MN Dept of labor & Industry,
:. SJ,)>aul"MN 'N";!~'~ '. W""'"
Michael BradleY,' Esq., Creighton, Bradley & Guzzetta, llC,
Minneapolis, MN
Denise Brady, NA TOA President, Department of Telecom & Video
Services, City of San Francisco, San Francisco, CA
Will Craig, CTS-D, Multimedia Systems Consultant, Elert & Associates
Technology Consultants, Stillwater, MN
Joe Frazier, Supervisor, GTN, White Bear Lake, MN
Cress Gackle, Team Leader, New Market Development, Seren
Innovations, Minneapolis, MN
John Gibbs, Esq., Robins, Kaplan, Miller & Ciresi, Minneapolis, MN
Linda Gloor, Technical Services Coordinator, City of Burnsville,
Burnsville, MN
Brian Grogan, Esq., Moss & Bamett, PA, Minneapolis, MN
Tom Grundhoefer, Generai Counsei, League of MN Cities, St. Paul, MN
Stephen Guzzetta, Esq., Creighton, Bradley & Guzzetta, llC,
Minneapolis, MN
Bill Hanley, Executive Vice President of Content, Twin Cities Public
Television, St. Paul, MN
Holly Hansen, MACTA Board, Cabie Communications Officer, City of
St. Paul, St. Paul, MN
JoAnn Hanson, Director - Regulatory, Owest Corp, Minneapolis, MN
Adrian Herbst, Esq., Baller Herbst Law Group, PC, Minneapolis, MN
Ann Higgins, IGR Rep, League of MN Cities, Sl. Paul, MN
Mark Hotchkiss, Program Manager, Burnsville!Eagan Community
Television, MN
Edward "Ted" Jackson, Managing Director, Senior Research Analyst,
Technology,. US Bancorp Piper Jaffray, Minneapolis, MN
Diann Kirby, Communications Administrator, City of Bloomington,
Bloomington, MN
Brian Lambert, Media Columnist, Pioneer Press, St. Paul, MN
Jeff Lueders, MACTA President, Cable Coordinator, City of Lakevi/le,
LakeviJle, MN
Mike Martin, Executive Director, MN. Cable Communicatlo
Association, St. Paul, MN
Senator James Metzen, Minnesota State Senate, St. Paul, MN
Alan Miller, MACTA Board, Chair, Burnsville!Eagan Community
Television, MN
Jodie Miller, Executive Director, Northern Dakota County Cable
Commission, Inver Grove Heights, MN
Mark Moore, Cable Coordinator, Apple Valley, Fannington & Rosemount
Cable Commission, Apple Valley, MN
Neil Murray, Television Performer/Producer, Golden Valley, MN
Will Outlaw, Deputy Editor, startribune.com, Minneapoiis, MN
Cheryl Pasa/ic, Program Coordinator, City of St. Paul, St. Paul, MN
Bruce Piburn, Major Account Manager, Cisco Systems, Inc.,
Bloomington, MN
Mike Reardon, Communications Specialist, Cities of Burnsville and
Eagan, MN
Tom Robinson, Executive Vice President, CBG Communications, Inc.,
Malvem, PA
Paul Ryan, President, PFR Productions, Burnsville!Eagan Community
Television, MN
Wayne Schmidt, MACTA Board, South Washington County
Telecommunications, Commission, St. Paul Park, MN
K. Dane Snowden, Bureau Chief, Consumer & Governmental Affairs
Bureau FCC, Washington, DC
Wy Spano,MACTA lobbyist, Spano & Janecek, St. Paul, MN
Kyrsten Thompson, Production Supervisor, CTV 15, Rosevi/le, MN
Jeffrey Volk, Integrated Systems Specialist, Alpha Video & Audio, Inc.,
Edina, MN
Robert Vose, Esq" Kennedy & Graven Chartered, Minneapolis, MN
Mike Wassenaar, Executive Director, SPNN, St. Paul, MN
Cor Wilson, Executive Director, North Suburban Cable Commission!
CTV 15, Rosevilie,}',lN
. . ,.-
.
CITY OF CENTERVILLE
CITY COUNCIL MEETING
August 14, 2002
6:30 p.m.
Pursuant to due cal1 and notice thereof, the City of Centervil1e held their regularly scheduled
meeting on August 14,2002, at City Hall, 1880 Main Street.
PRESENT: Mayor Tim Swedberg
Council Member Dick Travis
Council Member Mari Nelson
Council Member Linda Broussard Vickers
Council Member Capra
ABSENT: None.
STAFF: City Administrator, Ms. Moore-Sykes
City Engineer, Mr. Tom Peterson
City Attorney, Mr. Jim Hoeft
I. CALL TO ORDER
Mayor Swedberg called the August 14,2002, City Council meeting to order at 6:33 p.m.
n. SET AGENDA
Council Member Nelson requested that the audit be removed from the Consent Agenda
and added under Council Business.
Ms. Moore-Sykes indicated there were some technical issues with Ordinance #4 and
asked whether Council wished to remove it from the Consent Agenda.
Mayor Swedberg indicated Ordinance #4 should stay on the agenda and noted he would
explain the matter when it is approved.
Motion by Council Member Nelson. seconded by Council Member Travis to
aDD rove the al!enda as Dresented. All in favor. Motion carried unanimously.
III. A W ARDSIPRESENTATIONS/APPEARANCES
1. Mr. Milo Bennett (Centennial Lakes Fire Department Budget - 2003)
City of Conterville
August 14, 2002
Council Meeting Minutes
Milo Bennett addressed council and presented the 2003 budget for the Centennial Lakes
Fire Department. He then indicated that the 200' L' . "ver the 2002
budget. He further explained that the largest increase comes with payroll and benefits.
Fire Chief Bennett indicated the department made a significant reduction in the early 90's
in the vehicle maintenance category but those numbers are slowly creeping up again.
Fire Chief Bennett indicated they had hired a full time inspector which accounts for the
5.6% increase and noted the Centerville portion would be $81,620 versus $76,000 last
year. He also explained that C . .,... J I! - . - ..,. , , . and
that is based on run experience and population.
Fire Chief Bennett indicated that the cost per person for the Fire Department is $24.50
per $100,000 valuation.
Council Member Nelson thanked Chief Bennett for the report.
Motion bv Council Member Nelson. seconded bv Council Member Broussard
Vickers to approve the 2003 bud2et for the Centennial Lakes Fire Department. All
in favor. Motion carried unanimouslv.
Mayor Swedberg thanked Chief Bennett for his service to the City.
Chief Bennett indicated he had placed information on the desk regarding safety camp and
noted that of the 102 children registered 98 attended.
2. Mr. Mark Pangell. 7029 Eagle Trail (Drainage Issues)
Mr. Mark Pangell of 7029 Eagle Trail provided a letter to Council and then read parts of
it.
Mr. Pangell indicated that the drainage in his yard has been seriously and adversely
affected by the townhomes that were constructed on the adjoining property. He also
commented that there was no S~'lt fence in place during construction and fue silt has filled
in the drainage area and there' hen it rains. He then indicated that
City Public Works had been out there an has said it is at 1 % but he does not feel that the
grade is at I % and he is worried that the standing water and wet conditions will
compromise his foundation.
Mr. Pangell said he was there to ask the Council to have someone come out to assess the
situation and see if the drainage is designed correctly and how it could be corrected to get
fue water flowing to fue controlled drainage pond.
Council Member Capra asked if the water stays or drains. Mr. Pangell indicated that it
eventually dissipates but stands for a long time. He then said he was hoping the City
Page 2 of21
City of Centervill.
August 14, 2002
Council Meeting Minutes
could authorize someone to come out and assess the problem and _ . '.
n.'"' . -J~'-
-
Council Member Capra asked if Mr. Peterson looked at this property. Mr. Peterson
indicated that he had not been in the back yard but City Staff shot the ditch and said it is
1 % which is a little flat but falls within the normal specifications for the slope.
Council Member Nelson asked if this was the same issue as the Eagle Pass Pond. Mr.
Peterson indicated it was two different ponds.
Mr. Steven S1. George of 1861 Pioneer Lane played a videotape taken on July 28, 2002
inunediately after a storm. He then asked if the ditch was surveyed this year or last year.
Mr. PaIzer indicated it was done in May of this year.
Mr. St. George indicated it was done before the townhomes had sod installed.
Mr. Peterson indicated that any erosion caused by the construction could be removed but
said the grade itself cannot be altered much. He then explained that the water flows
down to the pond and out through a system of pipes and eventually ends up in Clear
Water Creek.
Mr. Greg Noner of 1855 Pioneer Lane indicated he had come to show support for his
neighbors. He then said he had called Mr. Cook because Swift has not finished the
landscaping behind the houses and then spoke to Carrie from Swift who assured him that
it would be done next week.
Mr. Noner indicated that he had asked Mr. Cook when the grade was last shot and was
told it was done last fall and was also told that Staff cannot come out every 30 days to
shoot the ditch. He then said that the area was eroding all spring and sununer and has
obviously affected the I % grade.
Mr. Noner said he felt the City needed to shoot the grade to see if the I % was affected
and Staff has said that it cannot do so without direction from Council. He then said that
he feels that Swift should be held accountable for the problem.
Mr. Robert Dolner of 7031 Eagle Trail indicated he receives the residual from the
ponding as he is directly behind the elevation in question. He then said that the grade
behind his property has been lifted more than 30 inches within 8 feet of his property and
the drainage area changed from 5 feet wide. He further indicated that he is a civil
engineer for Dakota County and it is a negative grade in that location.
Mr. Dolner indicated he felt Gorham and/or Swift should be held responsible for the
problem. He also indicated he would question the setback to the easement.
Mr. DoIner indicated that when he installed his fence he had three inches of clearance
under it and now the fence has soil and grass growth up 4 inches. He then indicated that
Page 3 of21
City of Centerville
August 14, 2002
Council Meeting Minutes
you can see that there is no erosion control based on the muddy water. He also said that
the grade has been lifted by eight inches and a I % grade is minimum, not typical.
Mr. Dolner indicated he would like to see Swift bring a few guys with a bobcat to the
area to clean out the easement and fix the grade. He then said that it is very frustrating to
have City workers come out, walk the fence line and leave without shooting it.
Council Member Travis asked if the pond is low enough. Mr. Dolner indicated that the
grade starts out at about I % but because of erosion has to climb to get up and over and
then down to the pond. He then said that Swift impeded the cubic feet of water or the
flow part of the grade behind the fence line and it needs to be examined.
Council Member Capra asked if Mr. Dolner had lived there since 1998. Mr. Dolner
indicated that he had. He then said that during rainy times the water used to flow better
and sometimes there was a small ponding area but that has gotten much worse since the
townhomes were built. He then said the townhomes are 9.5 feet off of the property line
and have a large roofline with no erosion control and it has filled in the easement.
Mr. Dolner indicated he had put railroad ties in around the base of his fence. He then
said that if the City cannot help him with this issue he intends to raise the grade of his
property 10 inches to solve the problem. He further explained that his wife runs a
daycare out of the home and the County is involved because the backyard is unsafe for
children.
Mr. Dolner indicated that every lot is graded differently by three or four inches. He then
indicated that there was to be a natural barrier along the fence line because it is 33 feet
house to house and he was okay with that because of the foliage and pines but those were
bulldozed. He further explained that he had gone through the whole process of getting
that row of pines put back in but Swift is not willing to discuss the grading issues.
Mr. Dolner suggested that the trees be picked up and the easement area cleaned out. He
then said that he knows there are ordinances against changing the grade of your property
but said he will make his backyard livable for the daycare kids.
Mayor Swedberg indicated he had been out to the location and said there was substantial
water out there that backed up almost out to Eagle Trail. He then said that it seems that
the whole thing compresses down to a bottleneck area where the water is not flowing. He
further indicated that the easement area was wider before and asked City Attorney Hoeft
how the City should proceed.
City Hoeft indicated the City is not sure what the problem is and has no information that
tells him what the situation is. He then suggested that the City determine what exactly
the problem is before attempting to assist the residents with holding Swift accountable.
Page 4 of21
City of Centerville
August 14, 2002
Council Meeting Minutes
t:I
Council asked H_ n' .- "L .
~ . ,L__ __1._" ~m;n;."'-'-- ,
4:1
., .. '-
_,. ',L "
.
".~ ,..,
Council Member Broussard Vickers suggested that the engineer should contact the
developer if he finds that there is something that should not be that was caused by the
development.
Mayor Swedberg told the .- '.
be on the next agenda,
..
-
.,
. 'f 'uld
.' necessary, It wo
3. Mr. Glen Powers. 1870 Quebec Street
Ms. Moore-Sykes indicated that Mr. Glenn Powers would like to address Council.
Mr. Glen Powers of 1870 Quebec Street indicated he knew that the City had come out
and shot elevations but said he had not heard anything yet. L,. 1 L
, ' ',' . . . rl - __ Jr'" .
- ~
.L .. ... u_. ~ u'a< 'v, Ul~ u~...... . ~ He then explained that the plan is to run a
pipe with a catch basin and the residents can run a drain tile into that pipe.
Mr, Powers asked if the City would be bringing up the grade. Mr. Peterson indicated
there was no plan to bring up the grade.
Mr, Powers indicated he had put in 18 yards of dirt and it all washed away. Mr. Peterson
indicated it would take a major undertaking to fill in the area,
Council Member Capra indicated that putting the catch basin in would hold the water
rather than having it flow and wash away the dirt. K - '., J.
_ "'.' , . , ~. ," '--',WlIll'^ ,,--,- '^ thp .+^- -- .-
Mr. Powers said he feels the City needs to bring up the grade to 1 % as per Ordinance 8
and that would mean the City would need to haul in fill,
Council Member Travis asked where the grade is not 1%. Mr, Palzer indicated the last
three lots on Quebec Street are not at 1 %.
Ms. Mary Mathison of 1874 Quebec Street indicated that the water washes across the
middle of the backyard and then out to the street.
Mr. Powers indicated that the homes behind him flow to his yard and his sump pump
runs 24 hours a day.
Council Member Broussard Vickers asked how long the residents had lived in their
homes. Mr. Powers indicated he had been there since July of 1996 and Ms. Mathison
said she had lived there since May of 1996. Ms. Mathison then indicated that multiple
Page 5 of21
City of Contemlle
August 14, 2002
Council Meeting Minutes
loads of dirt were removed from the location that should not have been and suggested
that Rehbein excavating be held accountable.
Mr. Peterson indicated that the grading plan shows the drainage the way it is occurring
but the elevation is flatter than it was supposed to be.
Ms. Mathison indicated that she sodded her backyard right away and that would have
prevented erosion from her yard and would have caught any erosion from Mr. Powers
yard.
Council Member Nelson indicated she lives on 73'd and her backyard stays spongy wet
and then commented that the City is built in the swamps.
Ccn,,~a "'--'<- r"~~~: ,. . ) .
,,?~ln";+'" ,1.. ~ . . . _
- II I"
n <:::__ vuou'''''' ~.u jJL
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.
happy if there was no more standing water.
#VU. Powers asked if Roso was picking up the costs.
~Id pay for the catch basin and manholes.
Ms. Mathison indicated she would be
Mr. Peterson indicated the City
IV. PUBLIC HEARING(S)
None.
V. COUNCIL BUSINESS
1. Pheasant Marsh Phase II Developer's Agreement
Ms. Moore-Sykes indicated that Staff had faxed to the developer the agreement of
assessment and waiver of irregularity and appeal.
Council Member Nelson asked if Pheasant Marsh was one of the accowlts that had
outstanding capital funds. Ms. Paulseth indicated that there was not a problem with that
project as it was a 429 and there are enough bond funds to cover the amounts.
City Attorney Hoeft indicated that he had drafted the proposed development contract for
Phase II mirroring the Phase I development contract. He then explained that the private
improvements are different and noted the nwnbers were provided by Mr. Palzer and he
has no reason to doubt them but has not confirmed them.
Council Member Broussard Vickers asked if the trail and the building of it is in the
docwnent. City Attorney Hoeft indicated that would be ooder the 429 Section.
Page 6 of21
City of Centerville
August 14, 2002
Council Meeting Minutes
Mr. patzer indicated he had gone over the numbers and met with Mr. Runkle and is
satisfied with them.
City Attorney Hoeft noted that 150% of the retainage amount would be required with this
contract as it was with Phase 1.
City Attorney Hoeft indicated that the figure on Page 5 for improvements is $462,881.05.
Mr. Palzer indicated that number was obtained from the contract for the improvements.
Mr. Runkle indicated the number was from the bids and is correct.
City Attorney Hoeft indicated that Mr. Runkle has said that the principal of Ground
Development will execute the waiver of objection and right of appeal to that doIlar
amount as soon as he is available.
City Attorney Hoeft indicated the park dedication fee had been calculated to be $54,000
and the storm water fee is $13,058. Mr. Palzer indicated he had generated the figure for
the storm water fee.
Mr. Runkle indicated he was trying to verify that number but thinks it should be real
close. City Attorney Hoeft explained that the storm water fee is not negotiable.
City Attorney Hoeft indicated the liability insurance requirements have not changed.
Council Member Capra asked if the driveways were in the agreement. Council Member
Travis indicated that the driveways are in there.
City Attorney Hoeft indicated that the agreement requires the developer to comply with
whatever erosion control methods the City requires.
Council Member Capra said she thought there was to be two feet of sod. Council
Member Travis indicated the sod would not grow as there would not be anyone to
maintain it. Ms. Moore-Sykes indicated that there would be silt fencing and a gravel
driveway for each lot.
Motion bv Council Member Travis. seconded bv Council Member Nelson to
annrove the develonment contract for Pheasant Marsh Phase II continl!:ent uoon the
develooer sil!:nlnl!: an aueement of assessment and waiver of irrel!:Ularitv and anoeal
for the amount of 5462.881.05 and the verification of the storm water fee
calculation.
Council Member Capra commented that the agreement received bye-mail was different
than what was received tonight. City Attorney Hoeft indicated there was more
information in the one provided at the meeting.
VOTE: Aves - 4. Navs - O. Abstaiu -ICBroussard Vickers). Motion carried.
Page 70f21
City of Centerville
August 14, 2002
Council Meeting Minutes
2. Dead Broke Charitable Gambling Renewal (Trio Inn & Wiseguys Pizza)
Mark Larson appeared before Council to ask for a renewal of the charitable gambling
licenses.
Council Member Capra indicated she had a question on disbursements to the Minnesota
High School Rodeo Association as she thought that the ordinance required that the
disbursements be within the trade area.
Mr. Larson indicated that the money given to that organization comes out of their 50%
not the City's 50%. He then indicated he is operating four sites, two in this City, one site
in Hugo and one in Lino Lakes.
Council Member Broussard Vickers indicated that the Park and Recreation Committee
would like to apply for fimds but has not gotten a return call from anyone explaining how
to do that. Ms. Moore-Sykes indicated she had spoken to Mr. Larson earlier and he had
said that a letter should be sent detailing the project, the requested amount, and the date
the fimds will be needed. She then indicated she had relayed that information to the
Committee.
Motion bv Council Member Broussard Vickers. seconded bv Mavor Swedberl! to
approve tbe renewal as presented. All in favor. Motion carried unanimouslv.
Mayor Swedberg asked if there were others in the audience who needed to speak before
Council. Ms. Helmbrecht asked if the county engineer would be speaking at this
meeting.
Council Member Nelson indicated the county engineer would be present at the August
28, 2002 meeting.
Ms. Moore-Sykes indicated there would be town hall meetings scheduled for those
interested.
1540 Peltier Lake Drive
Ms. Elizabeth Wagner of 1525 Peltier Lake Drive addressed Council and indicated she
lives across from the Moreland property and would like the City to consider having
exterminators or trappers on the premises when the clean up begins because last time rats
were dispersed during the clean up and ended up in her yard. She then indicated that she
is dangerously IlitAP-'-" Tld has been told by Ms. Moreland that the garage is full
of bee's nests. She further indicated she would like to be';" " .. JI'- ro', . . l
g- . . _ _ _~.____ __ ____ . , L _1.. _n'_" , ~
Ms. Donna Germaine of 1548 Peltier Lake Drive indicated she lives right next door to
the Moreland residence and had decided it was time to submit a written complaint
Page 8 of21
City of Centerville
August 14, 2002
Council Meeting Minutes
because things were getting so bad. She then said that the stench and trash flow over
onto her property and she would like an update on how things are progressing.
City Attorney Hoeft indicated Council had given him direction to begin the process of
preparing an administrative search warrant to allow access to the home and property to
determine what the hazards are. He then explained that, based on what is found, the
process may turn into a hazardous building declaration. He further explained that he is
not sure if the building official, Fire Chief, or Police Chief will be signing the application
but he will finalize the application very soon and submit it to the courts.
Council Member Nelson asked if Staff would be able to notity Elizabeth Wagner of when
anything is going to be done at the property that would disturb the bees so that she could
make sure she is indoors.
City Attorney Hoeft indicated that once the search warrant is obtained officials will go
onto the property and into the residence to determine what needs to be done so he would
not anticipate anything happening immediately. He then indicated that the Fire
Department, Police Department and the Building Official will determine whether there
are any circumstances that pose a health or safety issue for the resident or the neighbors
and proceed from there.
Council Member Broussard Vickers asked if the City contacted Anoka County and
whether the County will be assisting the resident. Ms. Moore-Sykes indicated she
contacted Anoka County and was told the County is familiar with the situation but cannot
go in and assist if the resident refuses help. She then indicated she had contacted the state
to see if there was anyone who could help and was referred to the County.
City Attorney Hoeft indicated he would be contacting Anoka County before entering the
property to ask that they have someone present.
Council Member Broussard Vickers asked if the City would be violating any privacy
laws if, as the process moves along, the City does mailings to keep the adjoining property
owners informed of what is going to be happening.
City Attorney Hoeft indicated the City could send mailings to the adjoining property
owners' as the information is public. He then cautioned that opinions should be left out
of the matter and factual information relayed.
Council Member Broussard Vickers said she would like communication kept up with the
neighbors and she felt a mailing would save time for Staff rather than telephoning each
resident.
City Attorney Hoeft indicated the City could notity residents when something will
happen at the property. He then commented that, based on information received, it
appears that an independent contractor may be necessary to come in and do considerable
clean up.
Page 9 of21
I _
City of Centerville
August 14, 2002
Council Meeting Minutes
Council Member Nelson indicated she was not as concerned about letting everyone know
but is very concerned about the resident that has asked to be notified of activity due to her
allergy to bees. She then said that she would like that resident called and informed of
when the clean up is going to begin.
City Attorney Hoeft indicated there may be a situation that, after seeing the inside of the
building, the City may have to set up a perimeter for rodent control to prevent the spread
to other areas.
Mayor Swedberg asked if Ms. Moreland would be at the property when the City goes in.
City Attorney Hoeft indicated that, if she is there, the warrant from the Court will be
presented and permission sought to enter the property. If that is not given, they will enter
the property without permission with the assistance of the police whether or not the
resident wants to let them in.
Council Member Broussard Vickers asked if there is an ombudsman service for
vulnerable adults to act on her behalf when the City goes into her home.
Ms. Moore-Sykes indicated that when she talked to the state she spoke to the Department
of Aging and was told that they did not know of anyone that could assist other than the
County.
Council Member Broussard Vickers asked to have the County available to provide
services if she changes her mind because at the moment that the City gains entry to her
home she may change her mind and ask for help. She then asked if the City would be
able to locate a family member, friend, or someone from church that could act on her
behalf.
Council Member Nelson said she feels police and fire are trained to deal with situations
like this and when there are issues they can remove the person and take them somewhere
where they would be safe.
Council Member Broussard Vickers asked that the City do whatever it can do to provide
her with an advocate.
City Attorney Hoeft indicated that this has been done in other communities and noted that
the door would not be kicked in this would be done as respectfully as possible. He then
said that he feels that police and fire will do a fine job interacting with her.
Council Member Nelson said she would like to make certain that the City has good
documentation in the address file of the process that has taken place through this
hazardous building process including a police report and whatever other information is
available for future Councils to see what was done.
Page 10 of21
City of Centervill.
August 14, 2002
Council Meeting Minutes
Council Member Travis commented that, to date, all Council had done was to direct the
City Attorney to prepare the warrant. He then asked if Council had agreed to move
forward with the warrant.
City Attorney Hoeft indicated that he was planning on completing the application,
presenting it to the district Court Judge, getting it signed, and then bringing it to Council
for authorization to proceed.
Council Member Broussard Vickers asked if the warrant could be obtained within less
than two weeks time.
Motion by Council Member Nelson. seconded by Council Member Travis to
auurove the execution of the administrative search warrant.
Council Member Broussard Vickers asked if a letter was sent to the resident. Ms. Moore-
Sykes indicated she was in the process of putting that letter together and commented that,
unfortunately,~appeared in the newspaper before that letter could be sent out.
M CJx~
VOTE: All in favor. Motion carried unanimouslv.
Council recessed at 8:00 p.m.
Council reconvened at 8:07 p.m.
4. Aooroval of North Metro Telecommunications CommissionlMedia Center 2003
Budget
Ms. Moore-Sykes indicated that the Telecommunications Commission is seeking the
City's approval of the 2003 budget for the Commission and the Media Center. She then
indicated that there will be a decrease for the 2003 budget because there will not be costs
associated with the formal franchising process.
Ms. Moore-Sykes indicated that the Commission is recommending that the PEG fee be
increased from 2.38 to 2.45 which is a 2.8 CPI change found to be necessary to meet the
goals.
Mayor Swedberg asked if this needed to be done by resolution.
Council Member Broussard Vickers asked where the money comes from.
Council Member Capra indicated that the City receives money from the Cable
Commission.
Motion bY Council Member Broussard Vickers. seconded by Council Member
Caura to auurove the 2003 Telecommunications Commission and the Media Center
Page 11 of21
City nfCenterville
August 14,2002
Council Meeting Minutes
Bud!!et as recommended and to approve the recommended PEG increase from 2.38
to 2.45. All in favor. Motion carried unanimously.
5. Anoka County Five-Year Highwav Improvement Plan for 2003-2008
Ms. Moore-Sykes indicated a letter was received from the Anoka County Engineering
Department but the overall plan was not received. She then said she met with Doug
Fisher, the County Engineer, to talk about the County Road 14 improvements proposed
for 2004 through 2006 and, as Council Member Nelson indicated earlier, he is willing to
come and talk to Council on August 28, 2002.
Council Member Capra asked if it would be possible to obtain a drawing or diagram of
the proposed changes to the road in Centerville prior to that meeting.
6. Electronic Payment for Services Proposal
Ms. Moore-Sykes indicated Council had asked for a recommendation from staff and the
recommendation would be to conduct a survey next year or the year after to see if more
residents want to pay electronically.
Mayor Swedberg asked if Ms. Paulseth had thoughts on the electronic payments. Ms.
Paulseth said it is her feeling that there is not enough interest to warrant the cost at this
point.
Ms. Moore-Sykes indicated there were a lot of people against the idea. Council Member
Broussard Vickers indicated that residents liked the idea but do not want to pay for it.
Ms. Moore-Sykes indicated that Council would need to determine whether to assess the
costs to those using the service or expect all taxpayers to pay for it.
Council agreed to review electronic payments next year.
7. Debt Related Transfers - Resolution #02-031
Ms. Paulseth indicated that it is necessary to transfer funds to cover debt service
payments. She then commented that the City has done this at the end of the year by
having the auditor do it and it is more appropriate to do it during the year by resolution
rather than by journal entry adjustment.
Motion bv Council Member Broussard Vickers. seconded bv Council Member
Nelson to approve Resolution 02-031. transferrin!! !!eneral funds to the City Hall
and 1987 streets debt service funds for 2003 debt services per the recommendation
of the Finance Director. All in favor. Motion carried unanimously.
Page 12 of21
City of Centerville
August 14,2002
Council Meeting Minutes
8. Council Chamber Microphone Replacement (Cable Funds)
Ms. Moore-Sykes indicated the City Clerk had prepared a memorandum containing
information on the microphone replacement. She then indicated that the clerk had
indicated that the cable fund shows a balance of$16,392.33 and that is more than enough
to pay to replace the microphones.
Council Member Capra commented that she had inquired about microphones and PEG
fees and what the City receives in revenue and had asked Ms. Bender to investigate how
much money was available. She then commented that it is recommended that three
VCRs be replaced and a remote camera be added. She further indicated that to replace
the camera is $6,000 and each VCR is $300 so, if the City spent $2,600 for microphones
there would still be enough to replace the other equipment when needed.
Mayor Swedberg asked if there would be a microphone for the podium for the public.
Ms. Moore-Sykes indicated it was her understanding that the microphones can be
installed on the podium so that it does not tip over.
Motion bv Council Member Broussard Vickers, seconded bv Council Member
<AIH'a '.. direct JU..ff to snead UP to 53-900 to replace Couneil Chamber
.~croDhones as r.....Am~ .
Council Member Travis suggested hanging a microphone from the ceiling to pick up the
comments of residents that do not approach the podium.
Council Member Capra asked ifStafflooked into cordless microphones.
Ms. Moore-Sykes indicated the prices for cordless microphones vary and the problem is
the microphones use a lot of batteries.
Council Member Nelson indicated she felt that residents should be asked to come to the
microphone for comment.
Mayor Swedberg said he feels the mute switch is a nice feature and he would like to have
that, if possible.
VOTE: All in favor. Motion carried unanimouslv.
9. Anonymous Complaints
Ms. Moore-Sykes indicated that Staff is seeking clarification from Council as to how
Council wants to have anonymous complaints handled. She then indicated that there
have been several instances where Staff becomes embroiled in neighborhood disputes
because of the complaint.
Page 13 of21
City of Centerville
August 14,2002
Council Meeting Minutes
Council Member Broussard Vickers suggested keeping track of the date, address and the
complaint and if Staff receives the complaint several times then it should be looked into.
She then said it was her understanding that it was up to Staff s discretion as to whether a
complaint should be investigated.
Council Member Capra expressed concern for people who call in to complain and will
not give their name to City Hall. She then said that her other concern is anonymous
letters being distributed in packets.
Ms. Moore-Sykes indicated it was her intent that the anonymous letter was to go into
Council packets only.
Council Member Broussard Vickers indicated she would like to see the letter if someone
goes to the trouble of writing it and would like it in her packet.
Council Member Capra indicated she would be fine with Council getting the letter.
Council Member Nelson indicated she saw no problem with someone remaining
anonymous, if possible, as long as the City can identify the resident. She then
commented that she was told that when Council receives a letter, phone call or e-mail it is
public information.
Council Member Broussard Vickers commented that by giving your name to City Hall
you are no longer anonymous.
Mayor Swedberg commented that the letter in question should not have gone in the
Council packet as it contained nothing constructive that could be fixed by a Council and
was merely somebody venting. He then said that was inappropriate and he would not
want to see that type of thing in any way shape or form.
Council Member Broussard Vickers indicated she wanted to see any letters received and
asked that they be placed in her mailbox if they are not going to be put in packets.
Council Member Nelson asked if, as one person, Council Member Broussard Vickers is
attempting to override a Council decision.
Council Member Broussard Vickers said it happens all the time here and then commented
that she would like to see any public information that is submitted.
City Attorney Hoeft indicated that any document that comes to City Hall is a public
document.
Council Member Broussard Vickers indicated she was fine with not putting the letters in
packets but said she would like a copy in her mailbox.
Council Member Capra indicated the letters would need to be kept on file at City Hall
Page 14 of21
City of Centerville
August 14,2002
Council Meeting Minutes
Council Member Broussard Vickers indicated she felt Staff should use discretion and if
they feel something comes up more than once and there may be a foundation for the
complaint they should look into it but should not chase every anonymous complaint.
Council Member Capra asked if the City has a responsibility to identify the person
making the complaint to the resident who the complaint was made against if Staff feels
they know who the person is even though they did not identify themselves.
City Attorney Hoeft indicated that, if the complaint is going to result in some type of
action, then the person would have to be identified otherwise the City could not move
forward without verifying the violation. He then said that, if there is a way to verify the
violation and keep the person anonymous, that would be fine.
Council Member Nelson indicated she would want to see the complaints because she
thinks as Council they need to see information jointly and not individually.
Council Member Broussard Vickers asked if Council Member Nelson wanted to see
letters or phone calls. Council Member Nelson said both.
Council Member Broussard Vickers indicated that keeping a complaint log would give a
data base to keep track of frequently made complaints.
City Attorney Hoeft indicated that taking a phone call with a request to look into
something is not public information but reducing it to a phone log creates a document
that is public. He then suggested telling residents that a phone log is being kept with
complaint information when they call.
10. 2001 Audit
Council Member Nelson indicated the City's recycling fund had a deficit balance but
when she read the July 8 Park and Recreation minutes it said that the City Clerk reports
there is $5,000 in SCORE funds available. She then said she would like to know if the
$5,000 SCORE funds could be used to offset the deficit.
Ms. Paulseth indicated that the City just applied for SCORE funds to replace money from
the recycling fund.
Council Member Nelson gave the minutes from the Park and Recreation Committee to
Ms. Paulseth for review.
Ms. Paulseth said she thinks the City is looking at a general fund transfer on that one but
said she would look into it.
Page 15 of21
City ofCenterville
August 14,2002
Council Meeting Minutes
Council Member Nelson commented that the City celebration shows a $34,962 deficit
and there is a gambling donation of $25,230 and she would like to make a motion to use
the gambling donation to offset the largest portion of the city celebration.
Motion bv Conncil Member Nelson. seconded bv Council Member Capra to use the
$25.230 l!amblinl! donation to offset the larl!est portion of the City celebration.
Ms. Paulseth indicated the City celebration enterprise fund has been closed and that was
done with a general fund transfer and the gambling money is in the general fund.
Council Member Capra asked if the $25,230 gambling donation was the amount
accumulated to the end of2001. Ms. Paulseth indicated that was her understanding.
Council Member Capra asked what happens with the funds. Ms. Paulseth indicated it is
up to Council to determine what happens to the funds.
Council Member Nelson indicated the funds went into the general fund when received.
Council Member Capra indicated she would like to investigate with the Gambling
Control Board to see if it is okay to do that.
Ms. Paulseth indicated that the funds are considered a donation to a government entity.
City Attorney Hoeft indicated the funds became part of the general fund when received
by the City.
Council Member Broussard Vickers indicated that there is no limit as to what the funds
can be used for anymore once the Lions made their charitable gambling donation to the
City.
City Attorney Hoeft indicated anybody can give the City money and ask that the money
be used for a specific purpose but the City does not have to do so. He then commented
that, if the City wishes to continue receiving donations, it may be a good idea to use the
funds as requested, however.
Council Member Nelson indicated she felt using the funds for the City celebration
benefits the whole City and seems an appropriate use of the funds.
Council Member Travis asked ifthe funds being discussed are the Lion's funds.
Council Member Broussard Vickers indicated they are the donated funds from the Lions
for the concession stand that was voted against at the last meeting.
Council Member Travis called the question.
Council Member Capra clarified that the brand new concession stand was voted against.
She then said she is against spending $30,000 to run sewer to the concession stand. She
Page 16 of2l
City ofCenterville
August 14, 2002
Council Meeting Minutes
further said she is not in favor of a concession stand out there because of cost but was not
opposed to renovating the current one in some fashion.
Council Member Nelson commented she thinks it is good to pay bills before buying new
things. She then said that because the City used the general fund to payoff the City
celebration and that is a bill that the City has she thinks it is an appropriate way to wash it
rather than with property taxes.
Council Member Capra indicated she was not in favor of doing that but sees the $34,962
that needs to be paid off.
Council Member Nelson commented that it means at the end of the year there would be a
deficit of that amount because it was paid out of the general fund.
Council Member Broussard Vickers said that what it means is that the money will not be
accessible to the Park and Recreation Committee to use in any way for anything they
would like to do in 2003.
Mayor Swedberg said he thinks it is pretty clear that putting in a concession stand is not
the thing to do. He then said that ifhe had his way he would send the money back to the
Spring Lake Park Lions but that cannot be done. He further said that the true use for the
money is to be for police and fire and there are needs there because the police will not
have a garage if the Turcotte property is sold.
Mayor Swedberg commented that, as much as he appreciated the thoughts on cleaning up
the deficit, he would not vote for this because there is some sort of sense of a consensus
that was done at a certain time concerning the funds. He then said that he do~ St:tupset
when Park and Reoreation keeps pushing the concession stand because he wants to get
something for the kids done as there is enough adult stuff already.
Council Member Capra commented that she had hOl1ed_hythis time C0III1cil would
Jre have had a recommendation from Park and Recreation with regard to renovation of the
current building or a covered pavilion or warming house mer. She then commented that
Council had asked a Park and Recreation member to bring to the meeting the possibility
of putting a roof over the existing hockey rink. She also commented that it would be nice
to have windows in the warming house for the attendant to be able to watch the rink from
all sides.
Council Member Broussard Vickers indicated that the direction was given to Park and
Recreation at the last Council Meeting that a new building would not be acceptable. She
then said that all the members are volunteers and Lions and were busy putting together
the City celebration so they have not met to discuss recommendations for the funds. She
further commented that now, with clear direction, they would be meeting to discuss it.
Council Member Capra indicated that no budget has been received from Park and-
Recreation. .
~ 'l-i
Page 17 of21
City of Centerville
August 14, 2002
Council Meeting Minutes
Council Member Broussard Vickers indicated they are working on it but were told it was
not needed until the end of August.
VOTE: Aves -l(Nelson), Navs - 4. Motion failed.
Council Member Nelson indicated that on Monday night Council had said it would vote
on whether or not to add a halftime park person or no person. She then indicated that she
and the Mayor did not want a park person and Council Members Capra and Broussard
Vickers wanted to have a halftime person.
Ms. Paulseth indicated that Staff was looking for approval to publish the 2001 audit as it
was supposed to be published on June 30, 2002.
Motion bv Council Member Nelson. seconded bv Mavor Swedberg to approve the
2001 audit. Aves - 4, Navs -1 (Broussard Vickers). Motion carried.
Council Member Nelson indicated she had heard some talk about interviewing new firms
for the next audit and asked if that should be addressed now.
Council agreed to discuss it at another meeting.
11. Budget
Motion bv Council Member Nelson. seconded bv Council Member Capra to amend
the agenda to include a budget discussion. All in favor. Motion carried
unanimously.
Council Member Travis said he felt it was necessary to have at least a half time person.
Council Member Capra indicated she had found out that Park and Recreation has park
dedication fees of $47,000.
Council Member Broussard Vickers indicated there should be more than $70,000.
Ms. Paulseth indicated she was not clear whether the funds can be used for operating or
need to be used for capital improvement.
Council Member Capra indicated she would like to have the staff person be taken out of
the budget for Park and Recreation to use park dedication fees instead of the tax money.
Ms. Paulseth indicated the dollar amount that is planned for park improvement is being
funded by park dedication fees.
Mayor Swedberg indicated that park dedication fees are to purchase trails and equipment
and things like that.
Page 18 of21
City of Centerville
August 14,2002
Council Meeting Minutes
Council Member Broussard Vickers indicated that three Council Members fee] that a part
time person is necessary and how to pay for it needs to be discussed.
Council Member Ne]son asked if the two still want a halftime person there.
Council Member Capra indicated she did not want six months of a half time person but
would like four months of a half time person.
Council Member Ne]son asked what dollar figure Council wanted to use in that position.
Council Member Broussard Vickers suggested using $]5,000 and how that is funded can
be determined later.
VI. CONSENT AGENDA
1. The City of Centerville Ju]y 25, 2002 through August 14, 2002 Claims for
Approva]
2. Centennial Fire District August 6, 2002 Claims
3. Approva] of Ordinance #4 & Summary for Publication
4. Appointment ofE]ection Judges
Mayor Swedberg pointed out there were some wording changes in Ordinance #4 that
would be corrected but would make no substantive changes to the Ordinance.
Motion bv Conncil Member Capra, seconded bv Council Member Travis to approve
the Consent Al!enda as presented. All in favor. Motion carried unanimously.
VII. APPROVAL OF COUNCIL MINUTES
1. Ju]v 24. 2002 Council Meeting Minutes
Motion bv Council Member Capra, seconded bv Council Member Travis to approve
the Ju]v 24. 2002 Council Meetinl! Minutes as presented. All in favor. Motion
carried unanimous]v.
VIII. ANNOUNCEMENTS/UPDATES
1. State Auditor Inquiry
Council Member Ne]son indicated the individuals who are considering doing a petition
have not decided whether to do it.
Page 19 of21
City of Centerville
August 14, 2002
Council Meeting Minutes
2. AT&T (Capra)
Council Member Capra indicated that the Commission is looking at approval of the
contract at the August 21, 2002 meeting. She then indicated that she would be given a
synopsis of the contract and could provide that to Council.
3. 1540 Peltier Lake Drive
This item was handled earlier in the meeting.
4. Commercial Developments Inquirv/Capital Proiects Analvsis
Ms. Moore-Sykes indicated that Staff continues to research the capital projects.
Ms. Paulseth indicated that she is having trouble finding the developer's agreement for
Apple Tree Square.
City Attorney Hoeft indicated that often times the prior City Administrator drafted the
agreements in house and if that was the case he may not have a copy at his office but said
he would look.
Council Member Broussard Vickers said she would like to have the developers billed out
if the developer's agreements can be found. Ms. Paulseth indicated she and Ms. Moore-
Sykes have had discussions about this with some of the developers and there are concerns
with the timeliness of the billing.
Ms. Paulseth indicated that the developers have been given itemized copies of the billings
that occurred over the years.
Council Member Capra asked if Council should set a timeframe for response or payment
on the accounts.
Council Member Nelson suggested 30 days.
City Attorney Hoeft indicated that it would be necessary to determine when the statute of
limitations began running before giving a time frame for payment. Ms. Paulseth
indicated that Deer Pass was closed out.
Council Member Broussard Vickers asked Staff to determine the statute oflimitations of
the accounts that were closed out.
City Attorney Hoeft indicated that any continuing obligations on the part of the developer
would extend the contract. He then said he would review the contracts to determine the
statute of limitations.
Page 20 of21
City of Centerville
August 14,2002
Council Meeting Minutes
Council Member Broussard Vickers asked for an update on which accounts need to be
pursued more vigorously and then said that either 30 days or 60 days would be fine for
those that do not have a statute of limitations issue.
Council Member Nelson said she felt the same time frame should be used for everyone.
Council Member Capra suggested a response by the end of September.
Ms. Paulseth indicated there is more than one development where the developer indicated
other concerns with the City regarding the project.
Council Member Capra asked whether the City is figuring in 10% for attorney's fees for
future developments.
Staff indicated that the provision has always been in the contract but has not been used.
5. Mr. Craig Bode - ParadeIFirework Preliminary Expenditures
Ms. Moore-Sykes indicated that Mr. Bode had expected to be at this meeting but
something came up and he is looking to b~ put 011 the agenda for the first meeting in .
September.
Council Member Nelson asked if Staff received her pending list today. Ms. Moore-Sykes
indicated she received the list but had not had a chance to review it.
Council Member Nelson indicated there were some things for Mr. Palzer to look at such
as the Eagle Pass pond and the Hunter's Crossing trail.
Mayor Swedberg indicated that Lexington has asked to re-evaluate the structure of the
police commission itself and this opens up something that will require that the joint
powers <}greement be re-written. He then said that Ms. Moore-Sykes will sit on that
· .J.Wit~qm Mkedit:~r~~~:..M5' Moore-Sykes indicated she had
not yet beer\' contacted. .' , . . . .
Mayor Swedberg indicated the matter needed to be completed within 60 days.
IX. ADJOURNMENT
Motion bv Council Member Travis, seconded bv Council Member Nelson to
adiourn the Aueust 14. 2002 City Council Meetine at 9:14 n.m. All in favor.
Motion carried unanimouslv.
Transcribed by:
Joan Lenzmeier, Recording Secretary
TimeSaver Off Site Secretarial. Inc.
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City of Centerville
Estimated Tax Decrease
Proposed 2003 Budget
Payable 2002
Final Tax Rate
Payable 2003
Est. Tax Rate
Tax Capacity
TIF Captured Value
AW Contribution
Net Tax Capacity
1,875.844
(8,614)
(85.180)
1,782,050
2,223,735
(8,614)
(89.844)
2,125,277
Certified Levy
Area-Wide Contribution
Local Levy
1,480,623 (levy limit)
(242,713)
1,237,910
1,480,623 (no inc.)
(231,329)
1,249,294
Local Levy
Net Tax Capacity
1,237,910
1,782,050 I 69.4655%1
1,249,294
2,125,277 I 58.7826%1
City of Centerville
Estimated Tax Decreas~
Proposed 2003 Budget
Payable 2002
Final Tax Rate
Payable 2003
Est, Tax Rate
Tax Capacity
TIF Captured Value
A W Contribution
Net Tax Capacity
1,875,844
(8,614)
(85,180)
1,782,050
2,223,735
(8,614)
(89,844)
2,125,277
Certified Levy
Area-Wide Contribution
Local Levy
1,480,623 (levy limit)
(242,713)
1,237,910
1,406,592 (5'7'0 red.)
(231,329)
1,175,263
Local Levy
Net Tax Capacity
1,237,910
1,782,050 I 69.4655%1
1,175,263
2,125,277 I 55.2993%/
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N~tervi[{e
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Gambling Location:
CITY OF CENTERVILLE
Monthly Gambling Summary
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Organization Name:
MonthlY ear:
Name ofIndividual Completing Form:
Ten Percent Net Profit Calculation
A.
Net Receipts - Total lines 2c, 3c, 8c, 9c
(per Schedule A if more than one (I ) site)
Sums of lines 22 tjrru 33
(per Schedule A if more than one (I) site)
l'} v" ~
"7 l.Ob".4..t ()
B.
.'J ''',' /V'"
116 "';"1.-J.~ ~_.;!t..J
C.
Line a - line b
d, 'J.. tJo
Miscellaneous Deductions (for this site only)
L Pulltab tax to distributor
3CJ/~rb)l. t.7
2. Combined receipts tax for this site
eow br ~('J 'teef'r ~ f"7!~.-X ).~ i
3. Federal Taxes (per schedule CID)
S' )?dO
17. (1 0
4.
State Gambling Tax (per line 11)
L('Z.00
D. Total Miscellaneous Deductions for this site
E.
Line c - line d
./ bn.
'"
/'
F.
Line e X 50%
AMOUNT DUE
-
40%
List Receivers of fimds/or attach a
separate page
10"/0
PAYABLE TO THE CITY OF
CENTERVILLE *DUE ANNUALLY
AS PER ORDINANCE*
Signature:
,/
. [;:'U-y/.
j /{i:
'~e'. i:1~..
~
- -- .-- -.l
MiNNESOTA Department of Revenue
Monthly Lawful Gambling Activity
Summary and Tax Return
G-1
Organization License Number
00584
Month and year reported
7 I 2002
Street (Address)
8433 CENTER DR.
Organization Name
SPRING LAKE PARK LIONS CLUB
Number of pul\1:ab and paddleticket games
Check if:
( ] this is an amended return
[ ] you had no gambling activity
[ I ScheQule B-2
Number of premises
6
City State Zip Code
SPRING LAKE MN 55432
[ ] have you an extension to file
I ] this is your final return
[ ] Schedule F
reported on Schedule B.2s for the month:
This return includes (check):
Fill in number of pages below each schedule:
1130
( 1 Schedule A
Column A
gross receipts
1 Bingo 1 0.00
2 Raffles (if exempt raffles were conducted,
check here [ ] and complete Schedule ER 2 0.00
3 Paddletickets 3 488745.00
4 Add lines 1 through 3 4 488745.00
5 if line 6c of iast month's Form G-1 is negative,
list it in columns A and C 5 0.00
6 Subtraclline 5 from line 4 6 488745.00
7 Income from interest and dividends (fill
in same amount in columns A and C) 7 0.00
8 Tipboards 8 0.00
9 Pulitabs 9 533610.00
10 Add lines 6 through g. Line 10c is your
gross profit for the month 10 1022355.00
11 Multiply line 6c by .085 (8.5%)
(if line 6c is a negative number, fill in zero here)
Column B
prizes
0.00
Column C
net receipts
0.00
0.00
51768.00
51768.00
0.00
51768.00
0.00
0.00
99205.00
150973.00
4400.28
571.37
4971.65
10154.72
15126.37
135846.63
Date
g~ ...dZ--
Preparer's ro number
0.00
436977.00
436977.00
436977. 00
0.00
434405.00
871382.00
11
12 Fill in the amount of combined receipts tax, if any (from line 9 Schedule E)
12
13 Add lines 11 and 12, and PAY THIS AMOUNT. (Make check out to Department of Revenue) 13
14 Total 1.7 percent tax paid during the month, if any (listed on distributor's invoices
for pulitabs and tipboards)
14
15 Add lines 13 and 14
15
16 GROSS PROFIT after state taxes (subtract line 15 from line 10c)
Fill in the result here and also on line 17 on the back of this form.
16
I declare that al/ information on this summa
Signature of chief executive officer
Date
Daytime phone
Preparer's signature
Mail this summary and tax return and attachments to
Minnesota Department of Revenue, Mail Station 3350.
6001000 (Rev: 07l99r---.~---'-'- -- _,._0._____._____ ,. - _m____._ -.---
St. Paul, MN 55146-3350
Minnesota-Gambler
.
G.1 page 2 SPRING LAKE PARK LIONS CLUB
17 Amount from line 16 on the front of this form
7 I 2002
17 135846.63
18 9796.87
19 16541.34
20 26338.21
21 8683.04 .
22 17655.17
Inventory
18 Beginning inventory (from line 21 of last month's Form G-1)
19 Cost of gambling equipment obtained during the month. (include sales
tax, but do not include the 1.7 percent tax listed on distributor's invoices)
20 Add lines 18 and 19
21 Ending inventory (dollar value on the last day of month; do not include sales
tax or 1.7 percent tax listed on distributor's invoices)
22 Total value of the gambling inventory sold (subtract line 21 from line 20)
Expenses paid during the month
23 Compensation and payroll taxes
24 Penalty and interest you paid on taxes, including payroll taxes, on any
Form G-1 or Schedule C since beginning gambling activities
25 Advertising
26 Accounting services for lawful gambling tax fonms, annual audit or review,
and qualifying legal work
27 Bank service charges; office supplies; lodging, meals and transportation for lawful
gambling classes conducted by state agencies; and miscellaneous expenses
28 Purchase and/or repair expenses for office furnishings and office equipment
used for gambling, and devices used for gambling
29 Rent for conducting lawful gambling
30 Utilities used for conducting lawful gambling
31 Theft insurance and the amount permitted for liability Insurance
32 Local government investigation fee and cost for new or renewed gambling
manager's bond, gambling managers license and premise permits
33 Cash long or cash short (If cash long, put parentheses around the amount)
34 Reimbursement for excess cash short (This is a negative amount)
35 Reimbursement for negative expense calculation (This is a negative amount)
23 41090.82
24 0.00
25 350.00
26 0,00
27 21251.12
28 1200.00
29 5900.00
30 0.00
31 0.00
32 0.00
33 1171.00
34 ( 0.00)
35 ( 0.00)
36 88618.11
36 TOTAL ALLOWABLE EXPENSES (add lines 22 through 35)
Expenses paid during the month
37 NET PROFIT after state taxes (subtract line 36 from line 17)
38 Profit carry-over from last month (from line 44 of last month's Form G-1)
39 Approved adjustments. (Attach state agency letter of approvaL) If an amount
was listed on line 5c, include it as a positive number in the amount listed here
40 Add lines 37 through 39.
41 Lawful Purpose expenditures (from Form LG1010 Schedule C/D)
42 Board-approved expenditures (from Fonm LG1010 Schedule C/O)
43 Add lines 41 through 42
37 47228.52
38 134862.17
39 0,00
40 182090.69
41 18178.81
42 0.00
43 18178.81
44 163911.88
44 PROFIT CARRYOVER for this month (subtract line 43 from line 40)
(Line 45 has been eliminated from Fonm G-1)
46 difference between gambling fund balance and profit carryover
(amount from line 22 of Schedule F; include parentheses, if any)
47 Total dollar value of unsold tickets from pulltab and tipboard
games reported on Schedule B-2s for the month
46
-0.33
47
57312.00
-6001000-2-(Rev;-e7J99)-~---"--------~ -'-'- --- n_"_._____ ---~-- --.~-------- -------------- -.---.-- -.--Minnesota-Gambler-----
L _
MINNESOTA Department of Revenue
Gambling Fund Reconciliation
Attach this schedule to Form G-1 for this month.
G-1 Schedule F
Organization Name Organization License Number
SPRING LAKE PARK LIONS CLUB00584
Month and year reported
7 I 2002
Gambling checking account
1 End-of-the month checking account balance (from bank statements)
2 Deposits made during the month not included on line 1
3 Add lines 1 and 2
4 Checks written during month not included in the amount on line 1
5 Subtract line 4 from line 3
Other gambling funds not included in your checking account.
6 Starting banks per books 6a 26157.00
Unreimbursed losses 6b 0.00
End-of-month cash balance in starting banks for games. (line 6a '6b) 6
7 Ending inventory. (from line 21 oflhis month's Form G-1) 7
8 Cash received but not deposited during the month from sales of games
reported on Form G-1. Do not list amounts you included on line 2 8
9 Total savings accounts, certificates of deposit, mutual
funds and other negotiable instruments 9
10 Reimbursement for excess cash short. (from line 34 of your Form G-l) 10
11 Fund losses 11a 0.00
Unsold ticket refunds l1b 0.00
Merchandise prizes 11 c 0.00
Merchandise prizes, not awarded 11 d 0.00
Other additions (attach explanation) l1e 0.00
Totai 11
12 Add lines 6 through 11
13 Add line 5 and line 12
Unpaid obligations and receipts from games not closed
14 Tax from any G-1 unpaid at the end oflhis month 14
15 Receipts deposited during the month from games still in play that are not
included on Form G-1 15
16 End-of-month amount due to loans made to the gambling fund
from any source (inclUde loans from organization's general fund) 16
17 Total cost of games (inciuding the sales tax) unpaid at the end of the
month listed on distributor's invoices 17
18 Other subtractions (You must attach a detailed description
of each amount included in the total) 18
19 Add lines 14 through 18
Reconciliation
20 Gambling fund balance (subtract line 19 from line 13)
21 Profit carryover (from line 44 of this month's Fonm G-1)
22 If line 20 is more than line 21, subtract line 21 from line 20. Fill in this amount on
line 46 of Form G-1
If line 20 is less then line 21, subtract line 20 from line 21. Fill in this amount
in parentheses on line 46, Form G-1
1
2
3
4
5
26157.00
8683.04
0.00
0.00
0.00
0.00
12
13
4971.65
0.00
0.00
0.00
0.00
19
20
21
22
154606.13
15133.00
169739.13
35695.97
134043.16
34840.04
168883.20
4971.65
163911.55
163911.88
-0.33
Signature of preparer
Name of company if paid preparer
Daytime phone
Date
---6001D60-(Rev_-o-7199)-----------~----
--------~------Minnesola__Gamb(er_--
MINNESOTA Department of Revenue
Receipts and Expenses Per Premises
G-1 Schedule A
Organization License Number
00584
Premises permit number Premises Name
8-00584-010 KELL V'S KORNER
Month and year reported
7 I 2002
Lines 1-10 correspond to Form G-l.
1 Bingo
2 Raffles
3 Paddletickets
4 Add lines 1 through 3
5 If line 6c of last month's Form G-1 or
Schedule A is negative, list
(without parentheses) in columns A and C
6 Subtract line 5 from line 4
Column A
gross receipts
0.00
0.00
2015.00
2015.00
1
2
3
4
Column B
prizes
0.00
0.00
1527.00
1527.00
Column C
net receipts
0.00
0.00
488.00
488.00
5
6
0.00
2015.00
7 Income from interest and dividends (fill
in same amount in columns A and C)
8 Tipboards
9 Pulltabs
7
8
9
0.00
0.00
24575.00
#
10 Add lines 6 through 9. Une 10c is your
gross profit for the month 10 26590.00
There are no lines 11-17.
Lines 18-36 correspond to Form G-l.
18 Beginning inventory (from line 21 ollast month's Form G-1)
19 Cost of gambling equipment obtained during the month. (Include sales
tax, but do not include the 1.7 percent tax listed on distributor's invoices)
20 Add lines 18 and 19
21 Ending inventory (dollar value on the last day of month; do not include sales
tax or 1.7 percent tax listed on distributor's invoices)
22 Total value of the gambling equipment sold (subtract line 21 from line 20)
23 Compensation and payroll taxes
24 Penalty and interest you paid on taxes, including payroll taxes, on any
Form G-1 or Schedule C since beginning gambling activities
25 Advertising
26 Accounting services for lawful gambling tax forms, annual audit or review,
and qualifying legal work
27 Bank service charges; office supplies; lodging, meals and transportation for lawful
gambling classes conducted by state agencies; and miscellaneous expenses
1527.00
0.00
20381.00
21908.00
0.00
488.00
0.00
0.00
4194.00
4682.00
28 Purchase andlor repair expenses for office furnishings and office equipment
used for gambling, and devices used for gambling
29 Rent for conducting lawful gambling
30 Utilities used for conducting lawful gambling
31 Theft insurance and the amount permitted for liability insurance
32 Local government investigation fee and cosl for new or renewed gambling
manager's bond, gambling managers license and premise permits
33 Cash long or cash short (If cash long, put parentheses around the amount)
34 Reimbursement for excess cash short (This is a negative amount)
35 Reimbursement for negative expense calcuiation (This is a negative amount)
36 TOTAL ALLOWABLE EXPENSES (add lines 22 through 35)
6001010 (Rev. 07199)
,
18 1125.95
19 434.30
20 1560.25
21 1083.91
22 476.34
23 2759.71
24 0.00
25 0.00
26 0.00
27 307.51
28 60.00
29 1000.00
30 0.00
31 0.00
32 0.00
33 16.00 -
,
34 0.00)
35 0.00)
36 4619.56
Minnesota Gambler
~;;Ltervi[{e
'Estafj{isfied 1857
City of Centerville
Proposed 2003 Budget
August 28, 2002
.
City of Centerville
2003 Proposed Budget and Tax Levy --
(With Prior Year Comparison)
=ti I r]~~_l=~_ _
2002 Budget and Tax Levy
-- ~---
--~~~~ f- Expenditures Revenues Fund Balance Tax Levy ~---
General Fund I 1,797,613 316,990 0 1,480,623
De~ Servi~_j~ I ~~ --
0 0 0 0
-~- --
Capital Projects 0 0 0 0
Enterprise 0 0 0 0 --
Special Revenue -0 --- --
0 0 0
--~-- ~-
1':~~~~ 316,990 -0 -- 1,480,623 -~
--~--- --~
~-~~ -- ------- ---
~- --~---- ------- ---
~- - -~- -- -- I---~
2003 Proposed Budget and Tax Levy -+---
-- --
I
1-- -- ---+ --
Expenditures Revenues Fund Balance Tax Levy
General Fund 1,899,469 5.7% 418,846p2.1% - 0 0.0% 1,480,623 0.0%
-- -0 ~-
Debt Service 470,424 185,436 -284,988
Capital Projects 204,505 1------ -------c~c-- --
42,950 -161,555 0
--
Enterprise 1,252,464 638,000 -614,4~___~~_Q I--~-
Special Revenue 9,791 15,200 5,409 0
-- --- ~--~ 1----- -
1-- 3,836,653 i -1-~,055,~~---~-~480,6n 1------
1,300,432
8/27/2002
10:11 AM
Budget and Tax Levy Comparison
I
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~- City of Centerville ~-
2003 Budget Summary
] I
Date of Presentation: August 28, 2002
Budget: Proposed c- -~
Budget ] Proposed Variance % Incr.
-- - 2002 2003 +(-) (Deer.)
General Fund
I----L
Revenues: I--
Taxes 1,480,623.00 1,480,623.00 0.00 0.00%
Licenses & Permits 200,500.00 217,400.00 16,900.00 8.43%
Fines & Forfeits 25,000.00 20,000.00 (5,000.00) -20.00%
Intergovernmental 15,000.00 115,346.00 100,346.00 668.97%
Charges for Service 500.00 1,600.00 1,100.00 220.00%
Interest 40,000.00 20,000.00 (20,000.00) -50.00%
Miscellaneous Revenue 31,940.00 33,000.00 1,060.00 3.32%
Refunds & Reimbursements 4,050.00 11,500.00 7,450.00 183.95%
Total Revenues . ~97.613.00 1,899,469.00 101,856.00 5.61%
T - _.
Expenditures: ==t= ~-
Current c---.--
General Government
Mayor and Council --"-- 16,530.00 17,550.00 1,020.00 6.17%
Elections 3,085.00 [ 0.00 (3,085.00 ) -100.00%
Planning & Zoning 6,780.00 ~. 5,850.00 (930.00) -13.i2%
Economic Development 6,280.00 ..- __ 6,000.00 (280.00) -4.46%
Administration .. -. 310,730.00 338,970.00 28,240.00 ~.~
Financial Administration 15,00~ 8,000.00 (7,000.00) -46.67%
Assessing 17,50000--+- 17,500.00 0.00 0.00%
Legal -- _. 62,000.00 +--_ 74,000.00 12,000.00 H~ 9.35."/0
Engineering Services 14,250.00 15,000.00 750.00 5.26%
~. Insurance 0.00 0.00 0.00
Building 28,100.00 21,600.00 (6,500.00) -23.13%
~tal General Government 480,255.00 504,410.00 24,215.00 5.04%
l.-_ T I '._ !-- --
Public Safety [
Police Protection 430,000.00 484,549.00 54,549.00 12.69%
Fire Protection 76,000.00 91,621.00 15,621.00 20.55%
1-- Building Inspection 97,128.09 92,393.00 (4,735.09) -4.88%
Electrical Inspection 4,000.00 6,000.00 2,000.00 50.00%
Civil Defense 1,300.00 1,100.00 (200.00) -15.38%
Animal Control 350.00 500.00 150.00 42.86%
Total Public Safety 608,178.09 616,163.00 61,384.91 11.07%
8/27/2002
1:48PM
budget summary
I Budget Proposed Variance % Incr.
2002 2003 +(.) (Deer.)
Public Works
Public Works 197,941.46 148,884.00 (49,057.46) -24.78%
Streets 55,000.00 15,000.00 (40,000.00) -72.73%
Street Lighting 32,000.00 25,000.00 (7,000.00) -21.88%
Total Public Works 284,941.46 188,884.00 (96,057.46) -33.71%
Culture and Recreation
Park/Rec. Committee 1,780.00 2,080.00 300.00 16.85%
Park/Rec. Programs 41,523.82 - r--- 13,750.00 (27,773.82) -66,-~
Park Maintenance 74,551.47 54,663.00 (19,888.47) -26.68%
Total Culture and Recreation 117,855.29 70,493.00 (47,362.29) -40.19%
--=I
Miscellaneous --
~ I Miscellaneous 0.00 0.00 0.00 I
1---, City Festival 10,000.00 10,000.00 0.00 0.00%
Total Miscellaneous i 10,000.00 10,000.00 0.00 0.00%
~
Total Current Expenditures 1,501,829.84 1,450,010.00 (51,819.84) -3.45%
I
Capital Outlay ---r
-
I Generai Government 25.000.0~ 29,000.00 4.000.00 16.00'~
I Public Safety 0.00 r- 0.00 0.00 196.48%
Streets and Highways 121,500.00 360,223.00 238,723.00
I Cuiture and Recreation 23.500.0~- 0.00+ (23,500= =:.!20.~=
=::r:=
Total Capital Outlay -- ----r- 170,000.00 389,223.00 219,223.00 I 128.95%
~. J -
Total Expenditures 1,671,829.84 1,839,233.00 m,~~~t '",,.
I (65,547.16) i-- -52.!~
,
Excess (Deficit) of Revenues 125,783.16 60,236.00
~er Expenditures --t
_=r- -~
Other Financing Sources (Uses) i
-- -.
f--- Operating Transfer In 0.00 0.00 -5211%
Operating Transfer Out (125.783.16) (60.23600)1 65,547.16
I
~- - -tTl12 -s2:t1%
Total Other FinancinL__ (125,783.16) (60,236.00) 65,547.16
souq:es(uses) ~ 0.00 0.00 (0.00) --
Excess (Deficiency) of
Revenue and Other Financing E--
Sources Over Expenditures
and Other Financina Uses I
8/27/2002
1:48PM
budget summary
City of Centerville
2003 Budget Summary
I I I
Date of Presentation: August 28, 2002
Budget: Proposed
I--- --
Budget Proposed Variance "!olncr.
2002 2003 +(-) (Deer.)
Debt Service Funds
-.-
Revenues:
- 0.00 5,000.00 5,000.00 #DIV/O!
Taxes
Special Assessments 0.00 107,000.00 107,000.00 #DIV/O!
- Intergovernmental 0.00 0.00 0.00 #DIV/O!
- Charges for Service 0.00 '0.00 f--- 0.00 #0 IVIO!
Interest 0.00 13,200.00 13,200.00 #DIV/O!
-
Miscellaneous Revenue 0.00 0.00 0.00 #DIV/O!
Refunds & Reimbursements I 0.00 0.00 0.00 #DIV/O!
-
Total Revenues -- I-- 0.00 125,200.00 125,200.00 #DIV/O!
I --i- I
Expenditures:
Debt Service --
Principal 0.00 377,238.00 377,238.00 #DIVIO!
Interest 0.00 91,981.00 91,981.00 #DIVIO!
Fiscal Agent Fees 0.00 1,205.00 1,205.00 #DIVIO!
Jota'l Debt Service __ '___+_ 0.00 470,424.00 470,424,00 #OIV/Ol_
--
Miscellaneous ~ ~_ 0.001- f--. --
Miscellaneous -- 0.00 0.00 #DIVIO!
Total Miscellaneous 0.00 0.00 I 0.00 #OIV/O!
~tal Expenditures 0.00 470,424.00 470,424.00 #OIV/O! -.
k-=t I
~cess (Deficit) of Revenues 0.00 r5,22~00) (345,224.00) #OIV/Ol
Over Expenditures --
1 I
Other Financing Sources (Uses)
Operating Transfer In 0.00 60,236.00 60,236.00 #DIV/O!
Operating Transfer Out 0.00 0.00 0.00 #DIV/O!
Total Other Financing 0.00 60,236,00 60,236.00 #OIV/O!
Sources (Uses)
I
Excess (Deficiency) of 0.00 (284,988.00) (284,988.00) #DIV/O!
Revenue and Other Financing
Sources Over Expenditures
and Other Financ/na Uses
8/27/2002
1 :49 PM
budget summary ds
.!atal Revenues 0.00 42,950.00 42,950.00
E~ditures: ,~l-+- -=t,- 1___1-
IEconomic Development ~ 0.00 50,000.00 50,000.00 I #DIVIO!_
_ -[Capital Projects ~_~.OO _ --.130,000.00 ~_1-~30,000.o_cl-___#DIVIO!_
_ I Storm Water Operations 0.0014,005.00 I 14,005.00 I #DIV/O~
__ !park Capital Projects 000 10,500.00 10,500.00 #DIVlOL...
"-rotal Expenditures 0.00 204,505.00 204,505.00 #DIV/O!
I--~
Excess (Deficit) of Revenues
Over Expenditures
#DIVlO!
Other Financing Sources (Uses)
Ooeratlng Transfer In
Operating Transfer Out
1--
0.001--+- (161,555.00)
-=tf=
~:~~ Ii __
0.00
0.00
0.00
(161,555.00)(-+ #DIV/O!
H_
--
#0 IVIO!
#DIV/O!
0.00
0.00
Total Other Financing
Sources (Uses)
0.00
0.00
#DIV/OI
Excess (Deficiency) of
Revenue and Other Financing
Sources Over Expenditures
and Other Financino Uses
0.00
(161,555.00)
(161,555.00)
--
8/2712002
1:49PM
budget summary cap proj
City of Centerville
2003 Budget Summary
I I
Date of Presentation: August 28, 2002
BudOet: Proposed
Budget Proposed Variance %Incr.
k-.L-. 2002 2003 +(-) (Deer.)
Enterprise Funds
8.evenues: --
ISpecial Assessments t 0.00 90,000.00 90,000.00 #D IV IO!
Intergovernmental ~.OO 1_ r- 0.00 0.00 #DIV/O!
Charges for Service _ 0 00 499,000.00 499,000.00 #DIV/O!
Interest H 0.00 48,000.00 48,000.00 #DIV/O!
Miscellaneous Revenue +--- 0.00 000 0.00 #DIV/O!
Refunds & Reimbursements --L... 0.00 1,000.00 1,000.00 #DIV/O!
Total Revenues =t 0.00 638,000.00 638,000.00 #DIVIO!
I
_-..L
Expenditures: -- -- ----
Debt Service
( Principal - -
0.00 65,000.00 65,000.00 #DIV/O!_
_lInterest ____ 0.00 23,180.00 23,180.00 #D!V/O!
Total Debt Service 0.00 88,180.00 88,180.00 I #DIV/O!
1
--
Enterprise
Water Utilities 0.00 220,492.00 220,492.00 #DIV/O!
Sewer & Sanitation 0.00. 190,792.00 190,792.00 #D!V/O!
Capital Expenditures -- '- ~- 0.00 723,000.00 723,000.00 #DIV/O!
Total Enterprise 0.00 1,134,284.00 1,134,284.00 #DIVIO!
I
Total Expenditures =1=- 0.00 . 1,222,464.00 --
1,222,464.00 #O/V/O!
0.00lliS.!l4'464'00) --
Excess (Deficit) of Revenues (S84,464.00) #DIV/O!
Over Expenditures - --
Other Financing Sources (Uses) -
L- --
0.._ T.~'" '" ~ -- 0.00 0.00 0.00
I----- Operating Transfer Out 0.00 (30,000.00) (30,000.00) #DIV/O!
C-..
Total Other Financing 0.00 (30,000.00) (30,000.00) #DIV/O!
Sources (Uses) I
I
Excess (Deficiencv) of 0.00 (614,464.00) (614,464.00)
Revenue and Other Financing -
Sources Over Expenditures
and Other Financing Uses
8/27/2002
1:49 PM
budget summary enterprise
I -
City of Centerville
2003 Budget Summary
1 -I
Date of Presentation: August 28, 2002
Budget: Proposed
c
Budget Proposed Variance % Incr.
2002 2003 +(-) (Deer.)
Special Revenue Funds
Revenues: #olv7i5!
Intergovernmental 0.00 7,500.001 7,500.00
Charges for Service 0.00 0.00 0.00 #OIV/O!
- .~
Interest 0.00 500.00 500.00 #OIV/O!
-. Misceilaneous Revenue 0.00 - - 7;200.00 7,200.00 - ~'V/OL
- Refunds & Reimbursements 0.00 0.00 0.00 #OIV/O!
I
Total Revenues 0.00 15,200.00 15,200.001 #DIV/OI
_I
Expenditures: --
Current -- -
TCable TV -1-- 0.00 2,291.00 2,291.00 #OlV/O!
TRecycling 0.00 7,500.00 1----- 7,500.00 #OlV/Ol
Total Current Expenditures 0.00 f.-- - 9,791.00 9,791.00 #DlVlOI__
_.--1... --. --
f.apital Outlay
~ulture and Recreation 0.00 0.00 0.00 #OIV/O!
.-
Total Capital Outlay __ -I- 0.00 0.00 0.00 #DIVIO!
.:!lIta'l Expenditures___ -T- 0.00 9,791.00 9,791.00 #DlV/O!
....L.
L #DIV/O'-
Excess (Deficit) of Revenues 0.00 I 5,409.00 5,409.00 I
Over Expenditures I --
I
Other Financing Sources (Uses)
Operating Transfer In 0.00 0.00 0.00 #OIV/O!
~.1 Operating Transfer Out 0.00 0.00 0.00 #OIV/O!
I-'- ----j
,
Total Other Financing 0.00 0.00 0.00 #DIVIO!
Sources (Uses)
Excess (Deficiency) of .
0.00 5,409.00 5,409.00
Revenue and Other Financing .
Sources Over Expenditures
and Other Financing Uses
8/27/2002
1:49PM
budget summary spec rev
r
CITY OF CENTERVILLE
PROPOSED REVENUE BUDGET 2003
GENERAL FUND
4(~
k>t ~"'''e
&r~ l>v.t
r~,% <'iI%
k>1&r.
IYI)~ Uo~tq%
41:; <'It"'l
'%~ 0,'%
(~,.
.>,;')
~1.
~
',s4A
~/~
'~iI%
Taxes
77.9%
~
iii Taxes
fa Licenses & Permils
III Fines & Forfeils
C1lnlergovemmenlal
.Inlerest
EJ Miscellaneous
~
CITY OF CENTERVILLE
PROPOSED EXPENDITURE BUDGET 2003
GENERAL FUND
Capital Outlay
20.5%
General Government
26.6%
Miscellaneous
3.7%
CunureJRecreation
3.7%
Public Safety
35.6%
m. . .. . . . .muu____~
fiJlGeneral Government
fA Public Safety
llJ Public Works
[J Culture/Recreation
. Miscellaneous
o Capital Outlay
..01