The URL can be used to link to this page

Home My WebLink About2002-08-14 CC Packet -----r--- - -- . COUNCIL MEETING ,'If \9' WEDNESDAY, AUGUST 14,2002 6:30 P.M. L CALL TO ORDER 1. Roll Call J. 'L /fiJ _~" e-, ~\~~,"iP Mr. Mllo Bennett (Centennial Lakes Fire Department Bndget - 20(3) Mark Pa9gell, 7029 Eagle Trail (Drainage Issues) C:7!>eerY\ \u ve e~q" ~ 1. j , PUBLIC HEARINGS II. APPROVAL OF AGENDA _ O~.ur 0$-1 12-'&~- {t\v ~/f~ - \) ~;rJ;':> wvY ~ I COUNCIL BUSINESS ~)!-~ :\P~I!'" . ~ Pheasant Marsh Phase IT Developer's Agreemenf\f~"J " , J:;.,,- q;.- Dead Broke Charitable Gambling Renewal (Trio Inn & Wiseguys Pizza) r,.l{ia "'1-"..,:t:JJY<j ~ Approval ofthe North Metro Telecommunjcations fmnmissi~nJMedia 0 Center 2003 Budget ev~wd/(/~"L CClprtA- -I.,(.- Anoka County Five-Year Highway Improvement PIa? for 2003-2008 i.- "-'V-> ~ "~'" ~ Electronic Paymentfor Services Proposal ./,(,~~e~a' f.ft;a-'7j IleJ"fvcv-- tfi<":::-. Debt Related Transfers - Resolution #02-031 Q'VD J<-s<?""....cl Vcc /a Yy N ~. Council Chamber Microphone Replacement (Cable Funds) ~12-(;/UuC]~a.~ '<15. Anonymous Complaints I5x't:h-' G\ -vuo \ ~~ Ib,- VL CO SENT AGENDA ,/Jo.-(~('(!"-fYa. h 1.1v~ ~,.,J-"'{,:.J f<<,,-,€-a fr!(~'!. 'f \I'~ 1 CityofCenterville;;I: :<;o:c;r::;:::gust 14,2002 Claims ~ i'D' j-' . 2. Centennial Fire District August 6, 2002 Qaims ~ CA -rff~l v-f y 3. Approval of Ordinance #4 & Summary for Publication I 0> . ~,~'.cI!' ,.4. Appointment of Election Judges Ji fl! pLv( f1t1-<-~-,-i--" ~v-y.1'~!fV';; fs./ 2001 Audit- '><:l-- WO.'"1',<.el;""'tl d...t: 7 1-~:p -ID'if I v ~ ,.IJ F L7 ....... ,Jei;;n.j s...wed'J)C~J -- .RPd 'f I ,If., 1ll:~<U Y 7 VII. APPROVAL OF COUNClL MINUTES - v. 'fr 1. July 24, 2002 Council Minutes t! v.f""Y/yf,(. 0 ;s m. A W ARDSIPRESENTATIONS/APPEARANCES IV. V. vm. ANNOUNCEMENTS/UPDATES 1. 2. 3. 4. 5. State Auditor Inquiry~ / ). ,,1'. .. tv pcd-- f-<pc.ri-- ft"t'--t+<- ~ AT & T (Mary Capra)- ICI~ Ci<'6clv .. _ y~ tc)~1-<'",-t'"" 1540 Peltier Lake Drive (Moore-~,1fo;fi~crLl~) ;Jt,~ Commercial Developments Inquiry/Capital Projects Analysis - . Mr. Craig Bode - ParadeJFirework Preliminary Expenditures- ~ I ~ U":02. lX. ADJOURNMENT vi~ / )Jt.-t~ 9.'(c::;- , ~ State of Minnesota Gambling Control Board Premises Permit Renewal Application For Board Use Only Amt Pd Cheek # LG214PPR Printed: 3/112002 License Number:B-03800-008 Effective Date: 10/112000 Expiration Date: 9/3012002 Name of Organization: Dead Broke Saddle Club Gambling Premises Information Name of the establishment where gambling will be conducted Trio Inn 7082 Centerville Rd Centerville, MN 55038 County: Anoka Note: Our records show the premises is located within the city limits Lessor Information Name of the property owner (If different): flre,-./ /1011.-I-e'",-- (; S-/o C CAhrUil/", ,fcC? Square footage leased per month: '/C) Rent paid per month: f'a::; Square footage leased per bingo occasion: Rent paid per bingo occasion: rzr Binl!;o Activity Our records indicate that Bingo is not conducted on these premises. ef J /"20 ) ~" ,,- #;/ .>>038 II~Yo""ctJ 19680 I1erroH Ave Forest Lake, MN 55025 Storal!;e Information :n: 7C /7& r7 5,L- /1 //"';)0 H,v ~5-0 3& /l",-,,<- 5r'",,-~ r g~e"'?<:'- Tile C8unt). BAllI,. 1650 South Lake St Forest Lake, MN 55025 Bank Information Gambling Bank Account Nwnber: 3011821 On the lines provided below list the name, address and title of at least two persons authorized to sign checks and make deposits and withdrawals for the gambling account. The organization's treasurer may not handle gambling funds. Michael Burress 9243 N 55th 5t Lake Elmo, MN 55042 C ~ c:;; Tom Schafib:Usen 10010 240th 5t N 5candia,MN 55073 13o~/.e M e-...k.,. ave .Clettfrton 8U8 181st Ave N Forest Lake, MN 55025 !/A:.?C h<"5 t:. A:~#,,"~ r-c----- Name Address City, State, Zip Code Title (Be sure to complete the reverse side of this application) This form will be made available in alternative format (ie. large print, braille) upon request. Page 1 of2 (Continued on Back) Gambling Site Authorization I hereby consent that local law enforcement officers, the board or agents of the board, or the commi~ioner of revenue or public safety or agents of the commissioners, may enter the premises to enforce the law. Bank Records Information The board is authorized to inspect the bank records of the gambling account whenever necessary to fulfill requirements of current gambling rules and law. Organization License Authorization I hereby authorize the Gambling Control Board to modify the cla~ of organization license to be consistent with the class of pemtit being applied for. Acknowledgment Oath I declare that: 1. I have read this application and all infotmation submitted to the board is true, accurate, and complete; 7. 2. all other required information has been fully disclosed; 3. r am the chiefexecutive officer of the organization; 4. I asswne full responsibility for the fair and lawful operation of all activities to be conducted; 5. I will familiarize myself with the laws of Minnesota governing lawful gambling and rules of the board and agree, if licensed, to abide by those laws and rules, including amendments to them; . " Page 2 on 6. any changes in application information will be submitted to the board and local unit of government within ten days of the change; and I understand that failure to provide required information or providing false or misleading information may result in the denial or revocation ofthe license. 7- ~O-&2- Date On behalf of the city, I hereby acknowledge this application for lawful gambling activity at the premises located within the city's jurisdiction, and that a reoolution specifically approving or denying the application will be forwarded to the app lying organization. Print name of city Signature of city personnel receiving application Title / / Date For the township: On behalf of the township, I acknowledge that the organization is applying to conduct lawful gambling activity within the township limits. Print name of township A township has no statutory authority to approve or deny an application (Minn. Stat sec. 349.213, subd. 2). Signature of township official receiving application Title Date For the county: On behalf of the county, 1 hereby acknowledge this application for I awful gambl ing activity at Print name of county the premises located within the county's jurisdiction, and that a resolution specifically approving or denying the application will be forwarded to the applying organization. Signature of county personnel receiving application The information requested on this form (and any attachments) will be used by the Gambling Control Board (Board) to determine your qualifications to be involved in lawful gambling activities in Minnesota, and to assist the Board in conducting a background investigation of you. You have the right to refuse to supply the information requested; however, if you refuse to supply this information, the Board may not be able to determine your qualifications and, as a consequence, may refuse to issue you a license. If you supply the information requested, the Board will be able to process your application. Title Your name and address will be public information when received by the Board. All the other information that you provide will be private data about you until the Board issues your 1 icense. When the Board issues your license, all of the information that you have provided to the Board in the process of applying for your license will become public. If the Board does not issue you a license, all the information you have provi ded in the process of applying for a license remains private, with the exception OfyoUT name and address which will remain public. Private data about you are available only to / / Date Board whose work assignment requires that they have access to the information; the Minnesota Department ofPubJic Safety; the Minnesota Attorney General; the Minnesota Commissioners of Administration, Finance, and Revenue; the Minnesota Legislative Auditor, national and international gambling regulatory agencies; anyone pursuant to court order; other individuals and agencies that are specifically authorized by state or federal law to have access to the information; individuals and agencies fOT which law OT ,i . Minnesota Lawful Gambling Lease for Pull-Tab, Paddlewheel, Tipboard, and/or Raffle Activity - LG221 Name of Legal Owner of Premises Street Address Coy Slate Zip Daytime Phone n / !-fort /4.<-'-,"" {;S7r.? Ce~,t:./--J/c ..f'J L_~ L>!'-.tc",> /7V 3305$ ?51-fZ627 - /"'-./. 7 Name of Lessor Street Address COy State Zip Daytime Phone (If same as legal owner, write in "SAME'1 I .-5~;41. .e- Name of Leased Premises Street Address COy Zip Daytime Phone -;r,b Z/1 r'-- 70$7. c:e...h..-v//lc ,R-e c'cA.A:vv;/I /YP::JO:;,3 05/-lIu -Z'T .5 Name of Lessee (name of organization leasing the premises) GeB license no. of organization Daytime Phone 17-c"<~ 13"'-0 .lee ~A/k chd !.l-OJ80,p C:;-7-/- 5/( $' 72Z':: f- Rent Information . . . Total rent cannot exceed $1,000 per month for all non-bingo activity for this premises. . For bingo activity, use lease form LG222. . For pull-tab dispensing machines, use lease form LG223. Sketch and Dimensions of Leased Area Sketch: For all areas being leased for the conduct of gambling and storage of gambling product at this premises, attach a sketch (drawing) showing: (1) the leased area(s), and (2) the dimensions. Dimensions The leased areas are: ~ ~ 8 feet by feet by feet by feet by feet by Storage Storage (: c:: . An organization may not pay rent to itself or to any of its affiliates for space used for the conduct of lawful gambling. Rent to be paid per month $ (If no rent is to be paid, indicate-O-) '100 For Premises Permit Renewal Applications Only: If no changes have been made at the site, you do not have to complete this section or provide a sketch. feet for a total of feet for a total of feet for a total of feet for a total of feet for a total of Combined total Y!o square feet. square feet. square feet. square feet. square feet. square feet. LfO Lawful Gambling Activity Type of gambling activity that will be conducted at this gambling premises. Check all that apply. o Paddlewheels IX] Pull-Tabs 0 Raffles [XI Tipboards Term of Lease Amended Lease Only The term of this lease agreement will be concurrent with the premises permit issued by the Gambling Control Board, unless terminated sooner by mutual consent of the lessor and lessee. If this is an amended lease showing changes occur- ring during the term of the current premises permit, write in the date that the changes will be effective --1--1_. Both parties that signed the lease must initial and date all changes. Questions on this form should be directed to the Licensing Section of the Gambling Control Board (Board) at 651-639- 4000. This publication will be made available in aiternative format (Le. large print, Braille) upon request. Hearing impaired individuals using a TTY may call the Minnesota Relay Service at 1-800-627-3529 and ask to place a call to 651-639-4000. The information requested on this form will become public information when received by the Board, and will be used to determine your compliance with Minnesota statutes and rules governing lawful gambling activities. Page 1 of 2 1/99 . I. Lease for Pull-Tab, Paddlewheel, Tipboard, and/or Raffle Activity - LG221 I LESSOR PROHIBITIONS I agents are found to be solely 4. The lessor shall not modify or Management of Gambling responsible for any illegal gambling terminate this lease in whole or in part Prohibited conducted at that site that is due to the lessor's violation of the prohibited by Minnesota Rules, part provisions listed on this lease. 7861.0050, subpart 1, or Minnesota Statutes, section 609.75, unless the Arbitration Process organization's agents responsible for The lessor agrees to arbitration when a the illegal gambling activity are also violation of these lease provisions is agents or employees of the lessor. alleged. The arb~rator shall be the CRG. 4. The lessor shall not modify or I terminate the lease in whole or in part IACCESS TO PERMITTED PREMISES because the organization reported to . a state or local law enforcement State of Mmnesota and Law authority or the board the occurrence Enforcement at the site of illegal gambling activity The board and its agents, the in which the organization did not commissioners of revenue and public participate. safety and their agents, and law Other Prohibitions enforcement personnel have access to the permitted premises at any reasonable time during the business hours of the lessor. The owner of the premises or the lessor will not manage the conduct of gambling at the premises. Participation as Players Prohibited The lessor, the lessor's immediate family, and any agents or gambling employees of the lessor will not participate as players in the conduct of lawful gambling on the premises. Illegal Gambling 1. The lessor is aware of the prohibition against illegal gambling in Minnesota Statutes, section 609.75, and the penalties for illegal gambling violations in Minnesota Rules, part 7861.0050, subpart 3. 2. To the best of the lessor's knowledge, the lessor affirms that any and all games or devices located on the premises are not being used, and are not capable of being used, in a manner that violates the prohibitions against illegal gambling in Minnesota Statutes, section 609.75, and the penalties for illegal gambling violations in Minnesota Rules, part 7861.0050, subpart 3. 3. Notwithstanding Minnesota Rules, part 7861.0050, subp. 3, an organization must continue making rent payments, pursuantto the terms of the lease, if the organization or its 1. The lessor will not impose restrictions on the organization with respect to providers (distributors) of gambling- related equipment and services or in the use of net profits for lawful purposes. 2. The lessor, the lessor's immediate family, and any agents or employees of the lessor will not require the organization to perform any action that would violate statute or rule. 3. If there is a dispute as to whether any of these lease provisions have been violated, the lease will remain in effect pending a final determination by the Compliance Review Group (CRG) of the Gambling Control Board. Organization The organization has access to the permitted premises during any time reasonable and when necessary for the conduct of lawful gambling on the premises. I LESSOR RECORDS MAINTAINED I The lessor shall maintain a record of all money received from the organization, and make the record available to the board and its agents, the commissioners of revenue and public safety and their agents upon demand. The record shall be maintained for a period of 3-1/2 years. OTHER OBLIGATIONS AND AGREEMENTS - Attachment All obligations and agreements between the organization and the lessor are contained in or attached to this lease. (Attach additional sheets if necessary. Any attachments to this lease must be dated and signed by both the lessor and the lessee.) This lease is the total and only agreement between the lessor and the organization conducting lawful gambling activities other than bingo and pull-tab dispensing devices. There is no other agreement and no other consideration required between the partie~p the lawful gambling and other matters related to this lease. Any changes in this lease will be submitted to the Ga tiling /,"ontrol Board ten days prior to the effective date of the change. / - ~ %7 Signature of LeSsor 1/ 'fUn! ('../ Print Name and Trtle of Lessor Date A.fS. 7-:U?-07- Date /I1:e.-f.~"/ .13 <A-r,/' e-$? . Print Name and Title of Lessee / c':L:a Page2of2 1199 State of Minnesota Gambling Control Board Premises Permit Renewal Application For Board Use Only Amt Pd Check # LG214PPR Printed: 41112002 License Number: B-03800-012 Effective Date: 4/112002 Expiration Date: 9/3012002 Name of Organization: Dead Broke Saddle Club Gambling Premises Information Name of the establishment where gambling will be conducted Wiseguys Pizza & Pub 7095 20th Ave S Centerville, MN 55987 County: Anoka Note: Our records show the premises is located within the city limits Lessor Information Name of the property owner (If different): ;(/cl1'ir( r rren.l",/ ~c...[ tB'l L C-o<f"v'-'i~~ ,ifJ? [c<<-k---u' /I..:. /7 Ji/ 5-'50 3 B Square footage leased per month: Rent paid per month: Square footage leased per bingo occasion: Rent paid per bingo occasion: Bingo Activity Our records indicate that Bingo is not conducted on these premises. Storage Information S-?7C /7io-li- .s;';:- Y ~yo H,U .>"503& 19680 Harrow Ave N Forest Lake, MN 55025 Bank Information Mainstreet Bank 1650 SLake St Forest Lake, MN 55025 Gambling Bank Account Number: 3011821 On the lines provided below list the name, address and title of at least two persons authorized to sign checks and make deposits and withdrawals for the gambling account. The organization's treasurer may not handle gambling funds. Name Address City, State, Zip Code Title Michael Burress 9243 N 55th St Lake Elmo, MN 55042 1-.&0 Tom Scha~sen 10010 240th St N Scandia, MN 55073 ~"...P' Hc-P5.,....- . Dave ~llI~e._~: 8118 181st Ave N Forest Lake, MN 55025 t"e.... e. //e--> /'t:..~ ~.....-/o~ (Be sure to complete the reverse side of this application) This fonn will be made available in alternative format (ie. large print, braille) upon request. Page 1 of 2 (Continued on Back) Acknowledgment Page 2 of2 Gambling Site Authorization I hereby consent that local law enforcement officers, the board or agents ofthe board, or I. the commissioner of revenue or public safety or agents of tile commissioners, may enter the premises to enforce the law. Bank Records Information The board is authorized to inspect the bank record"s of tile gambling account whenever necessary to fulfill requirements of current gambling rules and law. Organization License Authorization I hereby authorize the Gambling Control Board to modifY the class of organization license to be consistent with the class of permit being applied for. Oath I declare that: I have read this application and all information submitted to the board is true, accurate, and complete; 7. 2. all other required information has been fully disclosed; 3. I am the chiefexecutive officer of the organization; 4. I assume full responsibility for the fair and lawful operation of all activities to be conducted; 5. I will familiarize myselfwith the laws of Minnesota governing lawful gambling and rules of the board and agree, iflicensed, to abide by those laws and rules, including amendments to them; 6. any changes in application information will be submitted to the board and local unit of government within ten days of the change; and I understand that failure to provide required information or providing false or misleading information may result in the denial or revocation of the license. ~fIJ~ - ~ Signature of ~ chief executive officer (Designee may not sign) 7 -;Le9 -19 z.- Date ~~~~lediliiiliiand~l: On behalf of the city, I hereby acknowledge this :.-.pplicmion for lawful gambling activity at the premises located within the city's jurisdiction, and that a resolution specifically approving or denying the application will be forwarded to the app lying organization. Print name of city Signature of city personnel receiving application / For the townshio: On behalf of the township, 1 acknowledge that the organization is applying to conduct lawful gambling activity within the township limits. Print name ofto"\\oTIShip A township has no statutory authority to approve or deny an application (Minn. Stat. sec. 349.213, subd. 2). Signature of township official receiving application Title Date For the countv: On behalf of the county, I hereby acknowledge this application for lawful gambling activity at Print name of county the premises located within the county's jurisdiction, and that a resolution specifically approving or denying the application will be forwarded to the applying organization. Signature of county personnel receiving application The information requested on this form (and any attachments) will be used by the Gambling Control Board (Board) to determine your qualifications to be involved in lawful gambling activities in Minnesota, and to assist the Board in conducting a background investigation of you. You have the right to refuse to supply the information requested; however, if you refuse to supply this information, the Board may not be able to determine your qualifications and, as a consequence, may refuse to issue you a license. If you supply the information requested, the Board will be able to process your application. Title Your name and address will be public information when received by the Board. All the other information that you provide will be private data about you until the Board issues your I icense. When the Board issues your license, all of the information that you have provided to the Board in the process of applying for your license will become public. If the Board does not issue you a license, all the information you have provided in the process of applying for a license remains priva.te, with the exception of your name and address which will remain public. Private data about you are available only to Date Board whose work assignment requires that they have access to the information; the Minnesota Department of Public Safety; the Minnesota Attorney General; the Minnesota Conunissioners of Administration, Finance, and Revenue; the Minnesota Legislative Auditor, national and international gambling regulatory agencies; anyone pursuant to court order; other individuals and agencies that are specifically authorized by state or federal law to have access to the information; individuals and agencies for which law or Minnesota Lawful Gambling Lease for Pull-Tab, Paddlewheel, Tipboard, and/or Raffle Activity - LG221 Name of Legal Owner of Premises Street Address City State Zip Daytime Phone O-{....... /Ce.- ,/1 7701' 2&"" #r.L/AOA_t= h""v S::>c/I' ~/-C;S7-&e 70 Name of Lessor Street Address City State Zip Daytime Phone (If same as legal owner, write in "SAME") A"r4r{ r U..fi--/",.-f' ?BY? Cc..,h.~~./k ~ ;"~~,,,/k /"/VYJo38 65"h:5'5 1/87 Name of Leased Premises Street Address City Zip Daytime Phone w~'5""c..-, J A'Zz.""o-Ar,j 7ot's a' i4cJ '::Cr.!/-FicY'ifi/lc- ~.I/.Q-G> 6,:,{'-C;Y3 {077 Name of Lessee (name of organization leasing the premises) GCB license no, of organization Daytime Phone !Jei;.f g;b.{:",. ~ c,b..? 13'-03B= <;-s-/- ~~- 7Z.2-::, Rent Information . Total rent cannot exceed $1,000 per month for all non-bingo activfiy for this premises, . For bingo activity, use lease form LG222. . For pull-tab dispensing machines, use lease form LG223. . An organization may not pay rent to itself or to any of its affiliates for space used for the conduct of lawful gambling. Rent to be paid per month $ (If no rent is to be paid, indicate -I).) /00 feet by B feet for a total of L/rB square feet. feet by feet for a total of square feet. feet by feet for a total of square feet. feet by feet for a total of square feet. feet by feet for a total of square feet. Combined total square feet. Sketch and Dimensions of Leased Area Sketch: For all areas being leased for the conduct of gambling and storage of gambling product at this premises, attach a sketch (drawing) showing: (1) the leased area( s), and (2) the dimensions. Dimensions The leased areas are: 6 Storage Storage For Premises Permit Renewal Applications Only: If no changes have been made at the site, you do not have to complete this section or provide a sketch. Lawful Gambling Activity Type of gambling activity that will be conducted at this gambling premises. Check all that apply. o Paddlewheels ~UII-Tabs lZIRaffles ~bOardS Term of Lease Amended Lease Only The term of this lease agreement will be concurrent with the premises permit issued by the Gambling Control Board, unless terminated sooner by mutual consent of the lessor and lessee. If this is an amended lease showing changes occur- ring during the term of the current premises permit, write in the date that the changes will be effective -----1----1----C.' Both parties that signed the lease must initial and date all changes. Questions on this form should be directed to the Licensing Section of the Gambling Control Board (Board) at 651-639- 4000. This publication will be made available in alternative format (Le. large print, Braille) upon request. Hearing impaired individuals USing a T1Y may call the Minnesota Relay Service at 1-800-627-3529 and ask to place a call to 651-639-4000. The information requested on this form will become public information when received by the Board, and will be used to determine your compliance with Minnesota statutes and rules governing lawful gambling activities. Page 1 of 2 1/99 Lease for Pull-Tab, Paddlewheel, Tipboard, and/or Raffle Activity - LG221 I LESSOR PROHIBIT10NS I agents are found to be solely 4. The lessor shall not modify or Management of Gambling responsible for any illegal gambling terminate this lease in whole or in part Prohibited conducted at that site that is due to the lessor's violation of the prohibited by Minnesota Rules, part provisions listed on this lease. 7861.0050, subpart 1, or Minnesota Statutes, section 609.75, unless the Arbitration Process organization's agents responsible for The lessor agrees to arbitration when a the illegal gambling activity are also violation of these lease provisions is agents or employees of the lessor. alleged. The arbitrator shall be the CRG. 4. The lessor shall not modify or I I terminate the lease in whole or in part ACCESS TO PERMITTED PREMISES because the organization reported to . a state or local law enforcement State of Mmnesota and Law authority or the board the occurrence Enforcement at the site of illegal gambling activity The board and its agents, the in which the organization did not commissioners of revenue and public participate. safety and their agents, and law Other Prohibitions enforcement personnel have access to the permitted premises at any reasonable time during the business hours of the lessor. The owner of the premises or the lessor will not manage the conduct of gambling at the premises. Participation as Players Prohibited The lessor, the lessor'S immediate family, and any agents or gambling employees of the lessor will not participate as players in the conduct of lawful gambling on the premises. Illegal Gambling 1. The lessor is aware of the prohibition against illegal gambling in Minnesota Statutes, section 609.75, and the penalties for illegal gambling violations in Minnesota Rules, part 7861.0050, subpart 3. 2. To the best of the lessor's knowledge, the lessor affirms that any and all games or devices located on the premises are not being used, and are not capable of being used, in a manner that violates the prohibitions against illegal gambling in Minnesota Statutes, section 609.75, and the penalties for illegal gambling violations in Minnesota Rules, part 7861.0050, subpart 3. 3. Notwithstanding Minnesota Rules, part 7861.0050, subp. 3, an organization must continue making rent payments, pursuant to the terms of the lease, if the organization or its 1. The lessor will not impose restrictions on the organization with respect to providers (distributors) of gambling- related equipment and services or in the use of net profits for lawful purposes. 2. The lessor, the lessor's immediate family, and any agents or employees of the lessor will not require the organization to perform any action that would violate statute or rule. 3. If there is a dispute as to whether any of these lease provisions have been violated, the lease will remain in effect pending a final determination by the Compliance Review Group (CRG) of the Gambling Control Board. Organization The organization has access to the permitted premises during any time reasonable and when necessary for the conduct of lawful gambling on the premises. I LESSOR RECORDS MAINTAINED I The lessor shall maintain a record of all money received from the organization, and make the record available to the board and its agents, the commissioners of revenue and public safety and their agents upon demand. The record shall be maintained for a period of 3-1/2 years. OTHER OBLIGATIONS AND AGREEMENTS - Attachment All obligations and agreements between the organization and the lessor are contained in or attached to this lease. (Attach additional sheets if necessary. Any attachments to this lease must be dated and signed by both the lessor and the lessee.) This lease is the total and only agreement between the lessor and the organization conducting lawful gambling activities other than bingo and pull-tab dispensing devices. There is no other agreement and no other consideration required between the parties as to the lawful gambling and other matte,s ,elated to this lease. Any changes in this lease will be submitted to th; Gamb' ont'r7rd "" prior to the effective date of the change. . VG-- '1;2 -(j z.. ~ 7'2-.p-O"2- 51 Date e V m. 'cI.",~1 .:r. $,..... Ne.rF Co ~ Print Name and Title of Lessor Print Name and Title of Lessee / Page2of2 1/99 DEAD BROKE MONTHLY ACCOUNTING 40% 10% 2002 June f3:Zc.wO) ('157.00) May 410.40 45.60 410.40 45.60 April i"j''''''''"'''''' ~~\ ~220 .25) \. ;;i?;~.,"",,,) March (8.55) (0.95) Februal)' 1321.20 146.80 1321.20 146.80 Janual)' [1234,35) {"l37."l5) .;::;:} -(22:2.95) 1731.60 192.40 1924.00 2001 December (,4:2.7G) November 765.90 85.10 765.90 85.10 October (13<4'j AD) 084.30) September 1941.75 215.75 1941.75 215.75 August 2219.85 246.65 2219.85 246.65 July ~:7GO.S5) (37.85) June 210.15 23.35 210.15 23.35 May 348.75 38.75 348.75 38.75 April (500.40) (55.60) March 1843.20 204.80 1843.20 204.80 Februal)' (S'15.15) (S8.35) Janual)' (2~.:3.30) (33.20) 3753.90 417.10 4171.00 7329.60 814.40 8144.00 2000 December 237.60 26.40 237.60 26.40 November 686.70 76.30 686.70 76.30 October (176.40) ('19.80) September 682.20 75.80 682.20 75.80 August 185.40 20.60 185.40 20.60 July 427.05 47.45 427.05 47.45 June O~.S6j ;,:j;)0.~5) May (473:J O} (52.90) April {486.35) (5'1.85) March 1008.90 112.10 1008.90 112.10 Februal)' 1100.00 122.50 1100 122.5 Janual)' 340.65 37.85 340.65 37.85 3534.80 263.70 3798.50 4668.50 519.00 5187.50 1999 December November 941.00 104.50 941.00 104.50 October (12.15) ('L35) September 1947.15 216.35 1947.15 216.35 I DEAD BROKE MONTHLY ACCOUNTING August 1344.60 149.40 1344.60 149.40 July 2480.40 275.60 2480.40 275.60 June 372.15 41.35 372.15 41.35 May 492.75 54.75 492.75 54.75 April {43'J.HJ) (47.90) March 1074.60 119.40 1074.60 119.40 Februaljl 382.05 42.45 382.05 42.45 January ;'.;!;77.25} {-J75.25) 6933.65 770.35 7704.00 9034.70 1003.80 10038.50 132291 252941 tervi{{e 'uta6fL"i,,{ /857 Organization Name: CITY OF CENTERVILLE Monthly Gambling Summary l"--. - . <'. '\2." r ~""" n r'" .., ~.l-i ,.--\V\Jlr<.rt ~-l.iC'-~1~ \..,L..V\.:) J~ ;~ ",,,L 2 0 ?r.t;;) ,b~,,'.:I:!~ Gambling Location: "'--!'i{. I"~:;:o 1-. \J,J MonthlY ear: lot o-z.,.... Name ofIndividual Completing FOrni: '\2,rz<1.J..>,\ w Il 'u.;'"''-'''6' ,~Cl "- ---1:::::: '.J ,,-----,.r\ Ten Percent Net Profit Calculation A. Net Receipts - T otallines 2c, 3c, 8c, 9c (per Schedule A ifmore than one (1) site) 1,--\19\0 B. Sums of lines 22 thru 33 (per Schedule A ifmore than one (1) site) s\L.-1S c. Line a - line b 7..-:;2--\ Miscellaneous Deductions (for this site only) L Pulltab tax to distnbutor \'-\\1 2. Combined receipts tax for this site L..y , D 3. Federal Taxes (per schedule C/O) 4. State Gambling Tax (per line 11) y F. Line e X 50% AMOUNT DUE 2; ~o,. \ < \S-1'O '; <1';;5/ D. Total Miscellaneous Deductions for this site E. Line c -line d 40% <(.,?-~I List Receivers offimds/or attach a separate page 10% \\SI/ PAYABLE TO THE CITY OF CENTERVILLE *DUE ANNUALLY S R ORDINANCE* Signature: ~.- , tervi{{e '[sta61'isI;el{ I85i' CITY OF CENTERVILLE Monthly Gambling Summary Organization Name: l)0,\) tQ::l~;;:'~;{ Ct..~ Gambling Location: lJJH,,- Gv'-'\s \':;;7.:Z..,A. MonthlYear: Ia I 0 (... Name ofIndividual Completing Form: ~--;.,.w,- w iZu~,.z" CP:A Ten Percent Net Profit Calculation A. Net Receipts - T otallines 2c, 3c, 8c, 9c (per Schedule A if more than one (1) site) -z.. \ ::, ~ B. Sums of lines 22 thru 33 (per Schedule A if more than one (1) site) :)V1,-\ C. Line a - line b < \ IS\.,/ Miscellaneous Deductions (for this site only) 2. Combined receipts tax for this site 3\1- 5\<& 1. Pulltab tax to distributor 3. Federal Taxes (per schedule CID) 4. State Gambling Tax (per line ll) D. Total Miscellaneous Deductions for this site "6~o F. Line e X 50% AMOUNT DUE < \ '1 S;l;, ! <9'Y':,) E. Line c - line d 40% < iC\.'1 f List Receivers of funds/or attach a separate page 10% < \~o.:1 PAYABLE TO THE CITY OF CENTERVILLE *DUE ANNUALLY AS PER RDINANCE* Signature: MINNESOTA DEPARTMENT OF REVENUE MONTHLY SUlt4ARY and TAX RETURN (6-1) Lawful Gambling Activity rganization License 03800 Name Dead Broke Saddle Club Schedule B-2 Game Count 139 Month and Year Premises JUNE 2002 5 Address 19680 Harrow Avenue North. Forest Lake MN 55025 Attached: Schedule A Schedule B2 Schedule F 5111 1 Bingo. (A) Gross (B) Prizes (C) Net 1 0.00 0.00 0.00 2 Raffles [ ] Exempt, Schedule-ER 3 Paddletickets. . . . 4 SUB-TOTAl (Add Lines 1 through 3). 5 Last Month Line 6C, if it was negative 6 Adjusted Sub-Total (Line 4 minus Line 5) 6 7 Income from Interest and Dividends 7 8 9 .10 8 Tipboards. 9 Pulltabs . 10 TOTALS (Add Lines 6,7,8,9) 11 Gambling Tax (8.5% of Line 6C) 12 Combined Receipts Tax (Schedule E, Line 9) 2 3 4 5 0.00 1,470.00 0.00 1,421.00 1,421.00 1,421.00 0.00 207,967.00 209,388.00 0.00 49.00 49.00 0.00 49.00 31. 75 0.00 46,908.00 46,988.75 11 4.17 1,470.00 0.00 1,470.00 31. 75 0.00 254,875.00 256,376.75 12 13,000.24 13 PAY THIS AMOUNT (Line 11 plus Line 12) Check to Department of Revenue. 13 13,004.41 14 Gambling Tax Paid to Distributors for Pulltabs & Tipboards 15 TOTAL Gambling Tax (Add Lines 13 and 14) . . . 8,231. 54 14 15 21,235.95 16 GROSS PROFIT, After Taxes (Line 10C minus Line 15) to line 17, page 2. 16 25,752.80 correct and co lete. /' Date ~ 7-Z6> 0<- I dec lare tha Signature Chief Exec Signature Pre arer Mail to: MN D L___ __n MINNESOTA DEPARTMENT OF REVENUE MONTHLY SIMIARY and TAX RETURN (G-l) Paqe 2 Organization License Month and Year 03800 JUNE 2002 17 Gross profit from line 16 of page 1. . . . 18 Beginning Inventory (Last Month Line 21) . 19 Gambling Product Obtained, with Sales Tax. 20 Goods Available (Line 18 plus Line 19) 21 Ending Inventory (excludes Sales Tax). 22 Goods Used (Line 20 minus Line 21) 23 Compensation and Payroll taxes . . 24 Penalty or Interest on Taxes paid during the month 25 Advertising. . . . . 33 Cash Long{-) or Cash Short{+). . . . 17 25,752.80 18 3,450.20 19 6,267.93 20 9,718.13 21 5,088.89 22 4,629.24 23 14,896.74 24 0.00 25 0.00 26 265.00 27 561. 42 28 1,703.15 29 2,950.00 30 550.00 31 0.00 32 0.00 33 588.00 34 0.00 35 0.00 36 26,143.55 37 -390.75 38 50,637.31 39 0.00 40 50,246.56 41 21,277.40 42 0.00 43 21,277.40 44 28, 969. 16 26 Accounting and Legal Services. 27 Miscellaneous Expenses, Supplies & Bank Charges. 28 Purchase/Repair of Furnishings or Devices for Gambling 29 Rent for the Purpose of Conducting Lawful Gambling 30 Ut il it ies. . . . . . . . . . . 31 Theft and Liability Insurance. 32 Manager's Bond, Licenses, Local Fee, Premises Permit 34 DEPOSIT REQUIRED, Excess Cash Short Reimbursement{-) 35 Deposited Amount, Excess Expense Reimbursement(-). 36 TOTAl ALLOWABLE EXPENSES (Add lines 22 through 35) 37 NET PROFIT (line 17 minus line 36) . . 38 Prior Month Profit Carry-Over (Line 44 from Last Month). 39 Approved Adjustments (Attach Letter and/or Add Line 5C if not zero). 40 BALANCE Sub-Total (Add Lines 37, 38 and 39). . . . 41 Lawful Purpose Expenditures (Line 11 Schedule C/O) 42 Board-Approved Expenditures (Line 13 Schedule C/O) 43 Total Expenditures (Add Lines 41 and 42) . 44 PROFIT CARRY-OVER (Line 40 minus Line 43). 46 FUNDS BALANCE DIFFERENCE from Schedule F, Line 22. .46 0.00 47 Pulltab & Tipboard UNSOLD TICKETs this month. . . .47 86,474.50 MINNESOTA DEPARTMENT OF REVENUE LAWFUL GAMBLING ACTIVITY G-l SCHEDULE A RECEIPTS and EXPENSES PER PREMISE rgan.License 03800 Lines 1-10 and Premise Number Premise Name 008 The Trio Inn 18-36 correspond to Form G-l (A) Gross 0.00 0.00 1,470.00 1,470.00 0.00 1,470.00 6.35 0.00 47,756.00 49,232.35 1 Bingo. . . . . . . . . . . . . . . 1 2 Raffles [ ] Exempt, Schedule-ER . 2 3 Paddletickets . . . . . . . 3 4 SUB-TOTAl (Add Lines 1 through 3). .. 4 5 Proportional Part, Last Month G-l Line 6C. 5 6 Adjusted Sub-Total (Line 4 minus Line 5) 6 7 Income from Interest and Dividends 7 8 Tipboards. . . . . . . . 8 9 Pu 11 tabs . . . . . . . . . . . . . 9 10 TOTALS (Add lines 6 - 9) . . . . . .10 18 Beginning Inventory (Last Month Line 21) . 19 Gambling Product Obtained, with Sales Tax. 20 Goods Available (Line 18 plus Line 19) . . ~1 Ending Inventory (excludes Sales Tax). . . 22 Goods Used (Line 20 minus Line 21) . . . . 23 Compensation and Payroll taxes . . . . . . . . . . 24 Penalty or Interest on Taxes paid during the month 25 Advert i sing. . . . . . . . . . . . . . . . . . . . 26 Accounting and Legal Services. . . . . . . . . . . 27 Bank Charges and Miscellaneous Supplies & Expenses. . 28 Purchase/Repair of Furnishings or Devices for Gambling 29 Rent for the Purpose of Conducting Lawful Gambling. 30 Ut il it ies. . . . . . . . . . . . . . . . . . . . . . 31 Theft and Liability Insurance. . . . . . . . . . . . 32 Manager's Bond, Licenses, Local Fee, Premises Permit 33 Cash long(-) or Cash Short(+). . . . . . . . . . . . 34 DEPOSIT REQUIRED, Excess Cash Short Reimbursement(-) 35 Deposited Amount, Excess Expense Reimbursement(-). . 36 TOTAL ALLOWABLE EXPENSES (Add lines 22 through 35) . Report Month/Year JUNE 2002 (B) Prizes 0.00 0.00 1 ,421. 00 1,421. 00 1,421.00 0.00 40,339.00 41,760.00 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 line numbers correspond to the Tax Return (Form G-1) line numbers. Gss 7/99 (C) Net 0.00 0.00 49.00 49.00 0.00 49.00 6.35 0.00 7,417.00 7,472.35 1,173.24 930.28 2,103.52 1,328.63 774.89 3,673.85 0.00 0.00 53.00 64.27 42.68 350.00 0.00 0.00 0.00 186.00 0.00 0.00 5,144.70 MINNESOTA OEPARTMENT OF REVENUE LAWFUL GAMBLING ACTIVITY G-l SCHEDULE A RECEIPTS and EXPENSES PER PREMISE Organ.License 03800 Lines 1-10 and Premise Number Premise Name 012 Wise GUYS Pizza l Pub 18-36 correspond to Form G-1 (A) Gross (B) 0.00 0.00 0.00 0.00 0.00 0.00 6.35 0.00 10,150.00 10,156.35 1 Bingo. . . . . . . . . . . . . . . 1 2 Raffles [ ] Exempt, Schedule-ER . 2 3 Paddletickets . . . . . . . . . . 3 4 SUB-TOTAl (Add Lines 1 through 3). . . . . 4 5 Proportional Part, Last Month G-1 Line 6C. 5 6 Adjusted Sub-Total (Line 4 minus Line 5) . 6 7 Income from Interest and Dividends . 1 8 Tipboards. . . . . . . . . 8 9 Pulltabs . . . . . . . . . . . . . . 9 10 TOTAlS (Add lines 6 - 9) . . . . . .10 18 Beginning Inventory (last Month line 21) . 19 Gambling Product Obtained, with Sales Tax. 20 Goods Available (line 18 plus Line 19) . . 21 Ending Inventory (excludes Sales Tax). . . 22 Goods Used (Line 20 minus Line 21) . . . . 23 Compensation and Payroll taxes. . . . . . 24 Penalty or Interest on Taxes paid during the month 25 Advert i sing. . . . . . . . . . . . . . . . . . . . 26 Accounting and legal Services. . . . . . . . . . . 27 Bank Charges and Miscellaneous Supplies & Expenses . . 28 Purchase/Repair of Furnishings or Devices for Gambling 29 Rent for the Purpose of Conducting lawful Gambling. 30 Ut il it ies. . . . . . . . . . . . . . . . . . . . . . 31 Theft and liability Insurance. . . . . . . . . . . . 32 Manager's Bond, Licenses, local Fee, Premises Permit 33 Cash long( -) or Cash Short( +). . . . . . . . . ... . 34 DEPOSIT REQUIRED, Excess Cash Short Reimbursement(-) 35 Deposited Amount, Excess Expense Reimbursement(-). . 36 TOTAL ALLOWABLE EXPENSES (Add lines 22 through 35) . line numbers correspond to the Tax Return (Form G-I) line numbers. Gss 7/99 Report MonthjYear JUNE 2002 Prizes 0.00 0.00 0.00 0.00 0.00 0.00 8,012.00 8,012.00 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 (C) Net 0.00 0.00 0.00 0.00 0.00 0.00 6.35 0.00 2,138.00 2,144.35 471.02 292.63 763.65 512.32 251.33 2,751. 91 0.00 0.00 53.00 64.27 137.68 100.00 0.00 0.00 0.00 -64.00 0.00 0.00 3,294.20 MINNESOTA DEPARTMENT OF REVENUE G-I SCHEDULE B-2 LAWFUL GAMBLING ACTIVITY REPORT OF GAMES PLAYED, LOST or DESTROYED Page 1 of 1 I Llcense 03800: Dead Broke Saddle Club Game Type Premise 008: The Trio Inn PULLTABS PLAYED Report Month/Year JUNE 2002 MANUFACTURER's In-Play Ideal Ideal Unsold Gross Prizes IOEAL CASH Long Removed 10 Part # SERIAL # Date Gross Prize Value Receiots Value NET Oeoosit -Short Date TP 12534-MN 0676309 OS/29 3168. 2430. 670. 2498.00 2019.00 479.00 486.00 7.0006/04 GT 4438 5366652 05/19 3038. 2330. 494. 2544.00 2009.00 535.00 530.00 -5.00 06/05 AN 32007 2409369 OS/23 3000. 2325. 1191. 1809.00 1770.00 39.00 39.00 0.00 06/07 AN 32082 3413398 06/04 3000. 2325. O. 3000.00 2321.00 679.00 660.00 -19.00 06/08 O. 3168.00 2442.00 726.00 730.00 4.00 06/11 O. 3136.00 2432.00 704.00 769.00 65.00 06/14 TP 12883-MN 0771301 06/08 3168. 2445. GT 4490 5388165 06/05 3136. 2433. AI PG815 TP 2009-MN AN 31411 510149 06/12 2999. 2318. 1077. 1922.00 1859.00 63.00 2.00 -61.00 06/15 0537431 05/17 7198. 5640. 3076. 4122.00 3836.00 286.00 296.00 10.00 06/21 3355016 OS/28 6180. 5040. 1850. 4330.00 3960.00 370.00 301.00 -69.00 06/22 2944-MN 0772443 06/14 3168. 2430. 92. 3076.00 2370.00 706.00 662.00 -44.00 06/22 AI PG868 IG 2542 AI PG800 AI PG815 GT 4487 170038 06/21 7198. 5640. 1174. 6024.00 5075.00 949.00 934.00 -15.00 06/22 8895920 06/22 3168. 2428. 353. 2815.00 2298.00 517.00 517.00 0.0006/26 310055 06/08 2999. 2329. 1441. 1558.00 1467.00 91.00 86.00 -5.00 06/28 510178 06/15 2999. 2318. 1143. 1856.00 1921.00 -65.00 9.00 74.00 06/28 5387824 06/22 7252. 5705. 1354. 5898.00 4560.00 1338.00 1210.00 -128.00 06/28 Column I 13915. O. 13915. K L M N J TOTAL THIS PAGE .......... Line 16 47756. 40339. 7417.00 7231.00 -186.00 Total from previous page ......... o. o. 0.00 0.00 0.00 47756. 40339. 7417.00 7231.00 -186.00 TO TAX RETURN or to next page Gss 07/99 MINNESOTA DEPARTMENT OF REVENUE G-1 SCHEDULE B-2 , LAWFUL GAMBLING ACTIVITY REPORT OF GAMES PLAYED, Page 1 of 4 LOST or DESTROYED License 03800: Dead Broke Saddle Club Game Type Report MonthjYear Premise 008: The Trio Inn PADDLE TICKETS PLAYED JUNE 2002 MANUFACTURER's In-Play Ideal Ideal Unsold Gross Prizes IDEAL CASH Long Removed I ID Part # SERIAL # Date Gross Prize Value Receiots Value NET Deoosit -Short Date JM 30#TICKET 407101 06/07 30. 29. O. 30.00 29.00 1.00 1.00 0.00 06/07 S JM 30#TICKET 407102 06/07 30. 29. O. 30.00 29.00 1.00 1.00 0.00 06/07 S JM 30#TI CKET 407103 06/07 30. 29. O. 30.00 29.00 1.00 1.00 0.00 06/07 S JM 30#TICKET 407104 06/07 30. 29. O. 30.00 29.00 1.00 1.00 0.00 06/07 S JM 30#TICKET 407105 06/07 30. 29. O. 30.00 29.00 1.00 1.00 0.00 06/07 S JM 30#TICKET 407106 06/07 30. 29. O. 30.00 29.00 1.00 1.00 0.00 06/07 S JM 30#TICKET 407107 06/07 30. 29. O. 30.00 29.00 1.00 1.00 0.00 06/07 S JM 30#TICKET 407696 06/07 30. 29. O. 30.00 29.00 1.00 1.00 0.00 06/07 S JM 30#TICKET 407697 06/07 30. 29. O. 30.00 29.00 1.00 1.00 0.00 06/07 S JM 30#TICKET 407698 06/07 30. 29. O. 30.00 29.00 1.00 1.00 0.00 06/ S JM 30#TICKET 407699 06/07 30. 29. O. 30.00 29.00 1.00 1.00 0.00 06/07 S JM 30#TICKET 407700 06/07 30. 29. O. 30.00 29.00 1.00 1.00 0.00 06/07 S JM 30#TICKET 407108 06/14 30. 29. O. 30.00 29.00 1.00 1.00 0.00 06/14 S JM 30#TI CKET 407109 06/14 30. 29. O. 30.00 29.00 1.00 1.00 0.00 06/14 S JM 30#TICKET 407110 06/14 30. 29. O. 30.00 29.00 1.00 1.00 0.00 06/14 S Column I J K L M N , TOTAL THIS PAGE li ne 16 O. 450. 435. 15.00 15.00 0.00 .-........ Total from previous page ......... O. o. o. 0.00 0.00 0.00 TO TAX RETURN or to next page O. 450. 435. 15.00 15.00 0.00 Gss 07/99 MINNESOTA DEPARTMENT OF REVENUE G-I SCHEDULE B-2 LAWFUL GAMBLING ACTIVITY REPORT OF GAMES PLAYED, Page 2 of 4 LOST or DESTROYED Llcense 03800: Dead Broke Saddle Club Game Type Report Month/Year Premi se 008: The Trio Inn PADDLE TICKETS PLAYED JUNE 2002 MANUFACTURER's In-Play Ideal Ideal Unsold Gross Prizes IDEAL CASH Long Removed ID Part # SERIAL # Date Gross Prize Value Receiots Value NET Deoosit -Short Date JM 30#TICKET 407111 06/14 30. 29. O. 30.00 29.00 1.00 1.00 0.00 06/14 S JM 30#TICKET 407112 06/14 30. 29. O. 30.00 29.00 1.00 1.00 0.00 06/14 S JM 30#TICKET 407113 06/14 30. 29. O. 30.00 29.00 1.00 1.00 0.00 06/14 S JM 30#TI CKET 407114 06/14 30. 29. O. 30.00 29.00 1.00 1.00 0.00 06/14 S JM 30#TICKET 407115 06/14 30. 29. O. 30.00 29.00 1.00 1.00 0.00 06/14 S JM 30#TICKET 407116 06/14 30. 29. O. 30.00 29.00 1.00 1.00 0.00 06/14 S JM 30#TICKET 407117 06/14 30. 29. O. 30.00 29.00 1. 00 1.00 0.00 06/14 S JM 30#TICKET 407118 06/14 30. 29. O. 30.00 29.00 1.00 1.00 0.00 06/14 S JM 30#TI CKET 407119 06/14 30. 29. O. 30.00 29.00 1.00 1.00 0.00 06/14 S :O#TICKET 407120 06/21 30. 29. O. 30.00 29.00 1.00 1.00 0.00 06/21 S JM 30#TICKET 407121 06/21 30. 29. O. 30.00 29.00 1.00 1.00 0.00 06/21 S JM 30#TICKET 407122 06/21 30. 29. O. 30.00 29.00 1.00 1.00 0.00 06/21 S JM 30#TICKET 407123 06/21 30. 29. O. 30.00 29.00 1. 00 1.00 0.00 06/21 S JM 30#TICKET 407124 06/21 30. 29. O. 30.00 29.00 1.00 1.00 0.00 06/21 S JM 30#TI CKET 407125 06/21 30. 29. O. 30.00 29.00 1.00 1.00 0.00 06/21 S Column I J K L M N TOTAL THIS PAGE .......... Line 16 O. 450. 435. 15.00 15.00 0.00 Total from previous page ......... O. 450. 435. 15.00 15.00 0.00 TO TAX RETURN or to next page O. 900. 870. 30.00 30.00 0.00 Gss 07/99 MINNESOTA OEPARTMENT OF REVENUE G-I SCHEDULE B-2 LAWFUL GAMBLING ACTIVITY REPORT OF GAMES PLAYED, Page 3 of 4 LOST or DESTROYED License 03800: Dead Broke Saddle Club Game Type Report Month/Yea, Premise 008: The Trio Inn PADDLE TICKETS PLAYED JUNE 2002 MANUFACTURER's In-Play Ideal Ideal Unsold Gross Prizes IDEAL CASH Long Removed ID Part # SERIAL # ~ Gross PriZe Value ReceiDts Value NET DeDosit -Short Date JM 30#TICKET 407126 06/21 30. 29. O. 30.00 29.00 1.00 1.00 0.00 06/21 S JM 30#TICKET 407127 06/21 30. 29. O. 30.00 29.00 1.00 1.00 0.00 06/21 S JM 30#TICKET 407128 06/21 30. 29. O. 30.00 29.00 1.00 1.00 0.00 06/21 S JM 30#TICKET 407129 06/21 30. 29. O. 30.00 29.00 1.00 1.00 0.00 06/21 S JM 30#TICKET 407130 06/21 30. 29. O. 30.00 29.00 1.00 1.00 0.00 06/21 S JM 30#TI CKET 407131 06/21 30. 29. O. 30.00 29.00 1.00 1.00 0.00 06/21 S JM 30#TICKET 407132 06/28 30. 29. O. 30.00 29.00 1.00 1.00 0.00 06/28 S JM 30#TICKET 407133 06/28 30. 29. O. 30.00 29.00 1.00 1.00 0.00 06/28 S JM 30#TICKET 407134 06/28 30. 29. O. 30.00 29.00 1.00 1.00 0.00 06/28 S JM 30#TICKET 407135 06/28 30. 29. O. 30.00 29.00 1.00 1.00 0.00 06/ S JM 30#TICKET 407136 06/28 30. 29. O. 30.00 29.00 1.00 1.00 0.00 06/28 S JM 30#TICKET 407137 06/28 30. 29. O. 30.00 29.00 1.00 1.00 0.00 06/28 S JM 30#TICKET 407138 06/28 30. 29. O. 30.00 29.00 1.00 1.00 0.00 06/28 S JM 30#TICKET 407139 06/28 30. 29. O. 30.00 29.00 1.00 1.00 0.00 06/28 S JM 30#TICKET 407140 06/28 30. 29. O. 30.00 29.00 1.00 1.00 0.00 06/28 S Column I J K L M N TOTAL THIS PAGE .......... Line 16 O. 450. 435. 15.00 15.00 0.00 I Total from previous page ......... O. 900. 870. 30.00 30.00 0.00 I I TO TAX RETURN or to next page .... O. 1350. 1305. 45.00 45.00 0.00 I Gss 07/99 I I I I L -- -..- MINNESOTA DEPARTMENT OF REVENUE LAWFUL GAMBLING ACTIVITY G-l SCHEDULE B-2 REPORT OF GAMES PLAYED, LOST or DESTROYED Page 4 of 4 Llcense 03800: Dead Broke Saddle Club Premise 008: The Trio Inn Game Type Report Month/year PADDLE TICKETS PLAYED JUNE 2002 Gross Prizes IDEAL CASH Long Removed Receiots Value NET Deoosit -Short Date 30.00 29.00 1.00 1.00 0.00 06/28 30.00 29.00 1.00 1.00 0.00 06/28 30.00 29.00 1.00 1.00 0.00 06/28 30.00 29.00 1.00 1.00 0.00 06/28 MANUFACTURER 's In-Play Ideal Ideal Unsold ID Part # SERIAL # Date Gross Prize Value JM 30#T!CKET 407141 06/28 30. 29. O. S JM 30#T!CKET 407142 06/28 30. 29. O. S JM 30#T!CKET 407143 06/28 30. 29. O. S JM 30#T! CKET 407144 06/28 30. 29. O. S Column I J K L M N TOTAL THIS PAGE .......... Line 16 O. 120. 116. 4.00 4.00 0.00 Total from previous page ......... O. 1350. 1305. 45.00 45.00 0.00 TO TAX RETURN or to next page O. 1470. 1421. 49.00 49.00 0.00 Gss 07/99 MINNESOTA DEPARTMENT OF REVENUE LAWFUL GAMBLING ACTIVITY G-1 SCHEDULE 8-2 REPORT OF GAMES PLAYED, LOST or DESTROYED Page 1 of 1 License 03800: Dead Broke Saddle Club Premise 012: Wise Guys Pizza & Pub Game Type PULLTABS PLAYED MANUFACTURER's In-Play Ideal Ideal Unsold Gross Prizes IDEAL ID Part # SERIAL # Date Gross Prize Value Receiots Value NET AI PG815 510155 OS/28 2999. 2318. 581. 2418.00 1813.00 605.00 AI PG645 210016 05/11 3159. 2500. 657. 2502.00 I]I 7 . 00 785.00 I GT 4342 5355595 05/03 6272. 5120. 4310. 1962.00 1771.00 191. 00 GT 4490 5388170 06/09 3136. 2433. 1089. 2047.00 1480..00 567.00 TP 12944-MN D772459 OS/26 3168. 2430. 1947. 1221. 00 1231. 00 -10.00 Report Month/Ye_. JUNE 2002 CASH Long Removed Deoosit -Short Date 588.00 -17 . 00 06/09 782.00 -3.00 06/21 260.00 69.00 06/22 567.00 0.00 06/24 5.00 15.00 06/24 Column I J K L M N TOTAL THIS PAGE .......... Line 16 8584. 10150. 8012. 2138.00 2202.00 64.00 Total from previous page ......... O. O. O. 0.00 0.00 0.00 TO TAX RETURN or to next page 8584. 10150. 8012. 2138.00 2202.00 64.00 Gss 07/99 MINNESOTA LAWFUL GAMBLING SCHEDULE C/O - rganization License MonthjYear Page of Amended ead Broke Saddle Club 03800 JUNE 2002 I 1 Schedule? NO SCHEDULE C: Lawful Purpose Expenditures Approved Date of Bv OrQan Check Check Number Check Made Out To: 12/16/2001 06/01/2002 6563 MN High School Rodeo 2002 High School Rodeo 12/16/2001 06/22/2002 6598 MN High School Rodeo Assoc 2002 High School Rodeo Donatio 02/26/2002 06/25/2002 6601 Wood loch Tack 2002 Youth Show 02/26/2002 06/25/2002 6602 Rapid Press 2002 Youth Show Reason Benefits TRCS Code MIF a(l) a(l) a(7) Both a(7) Both Total for ALL PAGES: to Tax Return Line 41. Amount 5,000.00 12,850.00 3,410.36 17.04 21,277.40 SCHEDULE D: Board Approved Expenditures NONE Approved Date of Bv Orqan Check Check Number Check Made Out To: Reason TRCS Code Date Approved Amount Bv Board Total for ALL PAGES: to Tax Return Line 42. I declare this Schedule is complete and correct to the best of my knowledge and belief. Chief ~fJ~ Executive ..:=~~~g ~ . ~. 0.00 Date 1-;U;-&')..... Mail to: GAMBLING CONTROL BOARD Suite #300 South 1711 West County Road B Roseville, MN 55113 7" - Z=.~~ 2-... Date Gss 08/98 MINNESOTA DEPARTMENT OF REVENUE LAWFUL GAMBLING ACTIVITY G-l SCHEDULE F GAMBLING FUND RECONCILIATION Organization Name License Number Dead Broke Saddle Club 03800 GamblinQ checkinQ account 1 End-of-month checking account balance from statements 2 Deposits made during the month not included in line 1 3 Add 1 ines 1 and 2 . . . . . . . . . . . . . . . 4 Checks written during the month not included in line 1. 5 RECONCILED BANK BALANCE (line 3 minus line 4) .... Other funds not included in CheckinQ Balance 6 Starting banks for games . . 6a 10.000.00 Reimbursment after monthend. 6b 0.00 Monthend cash balance in starting banks. 6 7 Total ending inventory (G-l line 21) .. 7 8 Deposit after month-end for Games in G-1 8 9 Total in Savings & Other funds. . . . 9 10 Excess shortages (G-l, 34) and prior reimbursement due for excess shortages 10 10.000.00 5.088.B9 0.00 0.00 0.00 11 Fund Loss. (LG-250) . . . . I1a Refund Due (G-7430) . . . . lIb Open-Game prizes,by check . lIe Prizes bought, not awarded. lId Other additions . . . lIe 0.00 0.00 0.00 0.00 0.00 Tota 1 11 12 Add 1 i nes 6, 7, B, 9, 10, 11 . . 13 Add lines 5 and 12 . . . . . . . 0.00 14 13.004.41 15 0.00 16 0.00 17 0.00 18 0.00 19 13 . 004 . 41 Unoaid ObliQations and Ooen Game Deoosits 14 Tax from G-1 line 13 and any prior months taxes. . . . . . 15 Deposits for games still in play 16 Loaned amounts included in bank statement. 17 Product part of unpaid invoices. 18 Other subtractions. 19 Add Lines 14 through 18. GAMBLING FUNDS RECONCILIATION 20 GAMBLING FUND BALANCE (line 13 minus 19) . . . . . 21 PROFIT CARRY-OVER (from Form G-I line 44). . . . . 22 FUND BALANCE equals PROFIT CARRY-OVER, Difference. Date ilIcCl1.. Report Month/Year JUNE 2002 1 41.093.28 2 10.661. 00 3 51.754.28 4 24.869.60 5 26.884.68 12 13 15.088.89 41.973.57 20 21 22 28.969.16 28.969.16 0.00 612/464-7225 r L_ _ _ _ t ~ rlhMe'tro Telecommunications Commission - Media Cel'lter , July 31, 2002 Ms. Kim Moore Sykes City of Centerville 1880 Main Street Centervilk,~'55038 RE: APPROVAL OF 2003 COMMISSION AND MEDIA CENTER BUDGETS Dear Ms. Moore Sykes: Enclosed, please find for the council's review and approval the 2003 Budgets for both the North Metro Telecommunications CoInmission ("Commission") and the North Metro Media Center ("Media Center"). 1, 2003 COMMISSION BUDGET The Commission's operating budget for 2003 is proposed at $358,410. This is a decrease of $101,161 under the 2002 budget. The 2002 budget was significantly higher than the 2003 budget due to the costs associated with the formal franchise renewal process. ~mmendatioll: That the Member Cities approve the 2003 Commission Budget as recommended by the Telecommunications Commission and the Operations Committee. .. 2003 MEDIA CENTER BUDGET The amended Joint Powers Agreement established an "Operations Committee" which is composed of Member City administrators. Their primary responsibility is to provide input to the operation and budget of the Community Media Center. Enclosed is the 2003 Media Center budget proposed by the Operations Committee and recommended by the North Metro Telecommunications Commission for approval by its Member Cities. 1630 -101" Avenue Northeast. Blaine. MN 55449-4419 Phone: (612) 780-8241 Fax: (612) 780-8242 Blaine. Cente:rville. Circle Pines . Ham Lake . Lexington. Lino Lakes. Spring Lake Park , The Media Center proposed budget is $900,546. This budget is composed of operating ewenditures totaling $549,346 and capital expenditures of $351 ,200. In addition to the budget, the Operations Committee has also proposed an increase in the subscriber's monthly}lEG fee trom $2.38/month to $2.45/montlL The Memorandum of Understanding between the Member Cities and AT&T Broadband allows for an annual cost of living increase in the PEG file. The Sell!m cent increase represents a 2.8% CPI average. The increased funding is1).f:CesBa:y for tQ.e Media Center to meet facility and. equipment goals over the next five yews. The Telecommunications Commission is recommending this increase in the PEG fee. Recommendatioll: That Member Cities approve the 2003 Media Center budget and increase in the PEG fee to $2.45/month as presented by the Telecommunications Commission and Operations Committee. The loint Powers Agreement states, "submitted budgets shall be deemed approved by a Member City unless, prior to October 15 preceding the effective date of the proposed budget, the Member City gives notice in writing to the Commission that it is withdrawing from the Commission." I want to thank the Commission directors, staff, and the Operations Committee for their efforts in preparing these budgets. If you have any questions about either budget please consult with your Commission director or City Administrator. This past year has been busy for the Commission with the formal franchise renewal analysis and negotiations. I look forward to working with all parties througbout the remainder of 2002 to complete our franchise renewal efforts and to increase both the quality and quantity of community programming in 2003. Sincerely, ?~dt& Harley Wells Chair, NMTC Ene. ESTIMATED REVENUES 2002 Franchise Fee (Payable 3/03) Operating Reserve (Bal. Frwrd. 1/03) Interest Income $470,000 $50,000 $3,800 ESTIMATED EXPENDITURES 2003 Commission Budget Operating Reserve (Bal. Frwrd 1/01) Franchise Fees Retained by Cities $358,410 $50,000 $115,390 l _ ~ 0 .$ M e !@ <D 0 '" 0 ,!!l '" <D '" "' <D I~ 0 'C 0> 0> <D 0 0 <D '" '" CO 0> 0 E ::E N >: >: >: '" - <D >: 0 I/) '" '3 Cii '" '" '" t;: <c w $I' '" '" '" '" <fl ~ "" > e 0 e "' ~ 0 ::E 0. <D 0> 0, Ol l!:! g .E z N ~ '" - '0 ~ <D ~ ~ - Ii 0 Q 0 Ol e *' *' '" ~ ~ 0 '" *' '" "! '" l!:! <D E ..,. M > .. ~ <c ~ '" " 0 is <( (.) I- 'C '@ I - - Q) 0 I- 0 0 l- I- 0 ~ 0 I- CQ eo <0 0 M .... ..,. eo 0 0 '" I- .... 0 0 ~ CQ .... 0 ..,. ..,. CQ ~ 0 ...., 0, 0 GO '" 0 ~ 0, M C!- '" eo '" ..,. .... " M W ",' '" eo ",' ~ ..,.' ~ ..,. ~ .... N' -<E :j c::> Cl N '" I- - '" r:a c::> c '" ::l III aJ. I L- s:: L- 0 :;::::; 0 ..,. ..,. 0 co I- 0 0) 0 '" .... 0 0 0 0 c::> CO .J ~ '" N GO l- I- eo N CQ (J '" <0 ..... '" 0 I- "', N c::> (,) <( ".; eo -<E - ~ ..,.- .- ... .... s:: 1:: :j 0 M E 'tl 0 '" c f- 0 E c::> '" c::> 0 '" <c 0 '" I- '" I- 0 <c M 0 0 0 0 c::> N 0 '" ..,. '" 0 0 M .... '" '" ..,. 0 '" 0 c::> ~ 0 I- ..,., 0 "!. ..,. 0, 0) r- '" ..,. <0 CQ (,) W ".; ..,. <0 ".; .... -<E .... '" ,.: ,..: 6 '" Q) Cl N '" I- .... C - ::l Q) III t- - 0 - ~ - o~ <0 0 I- .... 0 l- N I- eo '" N 0 00 '" Q) I-~ '" .... r-. N "'M '" '" '" M :e ...J ,,!r--._ I- ~ ..,. 0, <0, M '" '" '" .... <( M '" -<E .... ..,: '" I- ".; 6 '" c::> ::l N '" CQ .... .c c::> ~ 1:: '" u 0 <( - Z . .:.i .:.i .:.i <( <( <( ~ ~ ~ 0 0 0 0 ~ !::J ~ g .... aJ. aJ. <D aJ. Co ::l - ::l :0 ::l E 0 Ol E I/) l- I/) co ~ I/) 0 :::; <D ~ (J) "' <D 1: - <D is 0 e C > co 0 e> 0 ~ - () 0 "" <D 0 <D '" ~ ~ co '" Q a. ~ '00 '" .c >: 0 '" <: .l!! e 0 ui '" 0> t5 <( ,2 ;;? <D Ol '" ...J -0 e ~ D- 'E .. ~ <D iii E ~ Ole <D is ,2: u: E e 0 <D ~ '" - 0 .. CO ::E > e 0 0 (JJ <D ~ <D () <D ~ ~ ,2: 1ii -0 0 l'! 'c o/S >- :;; ~ :; 'c <D '" - e to :> ,s ~ - 2 () r2 '" <D e co () 'E <( '6 Cii t5 ~ D- e (JJ ~ ~ @ (JJ e x -0 I 0 <D W <D 0 all e D- O> is w <( IT: :;; a. I :5: w D- ia V.i , al W C) 3: 'C 0 OJ 0 0 '" - '" '" c '" 25 ~ E 25 jjj '" '" ::! X '" '" oil ,!!l .c .l!1 E ~ "E III "0 :s: 'a; '" '" ..: '" <.9 ;;; '" '" - ;;; ;;; ~ c '5. "0 ~ OJ ..: '" 0 i1! "0 '" " "0 :Q () '" -g iii OJ i1! '1jj .<= 3: III en ~ '" '" .<= 0 '" .<= ~. . en c.. c U) '" 0 :s: .<= '" c.. U) - . Q) 0 0 0 0 0 0 0 0 <:> 0 0 0 0 <:> C) '" 0 0 0 '" 0 0 0 In 0 0 0 0 <:> I- '<t a, '" 0 '" <D. <D, 0 '" 0 a, 0 0 <:> "C '" w 0 N '<t' '" '" '<t ",' M <ri on ",' a;j .,; ~ e> co <:> '" It> 0 ... m 0 c N ::l (/) al I, c 0 .- . ~ .... '" 0 .... <D <j) 0 "- It> 0'" "- a "- - "- "- '<t '" <j) <D '<t ... '" '<t .... <j) '" CO .,,; C) on co 0> <D co '" N ~ co, r-: "'. .... U <( ....' lX'- ~ <D .... .,; .- ~ .... ~ '" r:: 1:: ~ 0 M E - III 0 '" ..... 0 t- O E 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 ('If 0 N In '" 0 0 0 0 0 0 0 0 0 0 0 I- '" co 0 0 on "-, 0 ..... 0 a, 0 a, 0 U w a;j N M ",' M 0>' ",' e> '" ~ ... '" CO Q) I. .... '" '" "- .... C '" '" - ::l Q) al I- lIIIII ~ - 0> CO ~ .... "- <D '" 0 In <D '" CO 0 .... Q) 0 0> .... '" '" '" <D '" CO .... 0 '" == ..J .... '" '" 0 0 0> '<t "- '" 0>, .... .... a;j ~ M M , cO 6 ..... <( ~ .... '" .... ::l .... N '" t() co ..c 0 0 l- t:: '" ~ 0 Z .:..i .:..i ~ <( <( i Ql l- I- 0 0 0 '0; 0 l- I- :2 () ~ m m ci. '" ::l ::l :~ OJ l/) l/) ~ III ,9- w 1;; III '" co 0 .<= c C) 'C & () l!! ,2 iE - .9 c <.i '" Q. '" 'c '" c c 0 c 0 ~ '<:: - ~ co C III III ,2 :s: '<:: C) III $ ::2 $ '" III OJ 0 ::! III ,91 c .0:: c f .c c g, - ,2 :; - t) a. 'a; . " 0 Ql c: ::! ~ :5 III III OJ - en f<2 "- C) ;;; '" III '" co ~ ~ ::! C '" '" 'E a:: ~ .$ OJ [g en 0 ~ OJ OJ U. III ,5 '" '" .<= c c E '" c C 0- .<= :2 ~ < - rJ ~ ::J 0 ., '" (jj .0 ~ III ~t) 'Q E III (J) '0 III ~ W ., ~ .$ ., .<: I- ::;: :E -' U 0 0 "3 ~ e :e -< If) z i5 <( 0 c- a. I- "C a. U ,2 ~ ::J <( m III (/) ::;: - .. .<: OJ If) (f) c: '" -'" '5- ~ 0 0 .0 m " .0 0 Z ~ -' - - 0 0 0 0 0 0 0 0 0 0 0 ~ 0 0 0 0 c c 0 0 0 0 0 0 0 0 0 0 0 0 0 c 0 0 0 l- '=< N 0 0 0 '" 0 0 0 0 '" '" N "!. "'. 0 "!. w N M ..f ...: .n ..f ,.. N ~ ..f ~ ~ '" ci M "'C M Cl '" ,.. '" M ::l c c a II] N ::J m s:: 0 :;::::; 0 0 0 N 0 Ol '0 0 OJ '" <!) 0 0 co '" 0 '" CIS .... N Ol 0 OJ Ol 0 c Ol '" CJ ~ 0 ~ "'. '" .... ~ .... .- ~ ~ M ~ cD s:: ~ ::l t: E a M - 0 E N If) C .... - 0 0 0 0 0 0 0 0 0 0 0 "" 0 0 0 c 0 0 c N 0 N 0 0 0 0 0 0 0 0 0 0 c 0 c CJ I- 0 0_ 0 0 0 '" OJ. '" '" N M '" '" w M M oJ M ci .... .... '" M M CI) Cl ~ N - a CI) ::J I- m 0 s.. - <I) 0 '" 0 <!) 0 0 '" 0 ~ 0') '" 0 0 .... "" 0 0 :E '" '" ,.. ,.. '" '" <!) .... 0 c ...J Ol "'. ....- '" '" OJ .... '" '" M ~ <( oJ .... ~ r!i ~ ..f N' N .l:: 0 ::) <!) ,.. t:: 0 l- N (.) 0 <( - z ii -' I- ~ , ~ 0 0 2 If) If) l- I- If) ~ l!? ., , c: ., If) m m r! c: ~ If) c: ::) ::) ., fE c: ., (J) tn ~' I- ::J ., a. c: 2 a. x ""0 ., c: ., x W c: > 0 ,<: w C ~ ::J c: ., 2 lJ... ~ m OJ ., c: 0 ~ ,5 .s 'E If) , - 'in Ol lQ If) c: c: ,!!J >- <:: ., " '2 "C - III ., c: 'c OJ <( c: ~ E E III ., ::J ., ., I- a. .~ -' Cl ::;: 0 If) E ,9- E E If) "" & ::J "C . ,~ 0 ., If) t:: <:: ,9- m 0 a. <:: U 0 <.) c ., If) ..c:: '(3 ., '::; ::J U c: a. q; lJ... W <:: III ,2 E :c l!? ., <:: 0- Ig fE "" ., c: ,g W . If) .. '& <:: If) ., a. <:: If) .!'1 2 ::J ~ OJ .0 (f) ., If) ., c: III E - 0 ., ., :Q '6 <:: <:: ::J > ~ 2 c: l!? <.) 0 <.) .$ <.) ::J 0 0 -0 0 ., ., ., If) ~ '5 <( <( u u w C) c: ::E ::;: C) a.. ~ 0 OJ Commission Budget Line Item Supporting Information Personnel . All salaries are based on the pay step system established by the Operations Committee and approved by the Cable Commission. . The Executive Director salary is divided between the two budgets. Benefits . Health benefit reflects a 15% increase over the 2002 actual. . Benefits for the Executive Director are divided between the two budgets. Insurance . The increase in insurance is due primarily to increases across the board in the industry. Office Expenses . Office rent line item was increased to cover 1" year costs for a building purchase, along with current rent obligations, should we choose to build something new. . Building maintenance and utility costs were included in anticipation of a new building. . Office supply and postage line items were increased to cover increasing expenses in those areas. LeQalExpenses . Legal costs should be minimal in 2003. The transfer will probably still be an issue, however. other Administrative Costs . Consultants We may need to hire an architect. L_ ESTIMATED REVENUES 2003 PEG Fees ($2.45/17,000Subs./Mo.) Operating Reserve (Bal. Frwrd. 1/03) Capital Equip. Fund (Bal. Frwrd. 1/02) Truck Replacement Fund (Bal. Frwrd. 1/02) Building Fund (Bal. Frwrd. 1/02) Other Income Interest Income $499,800 $118,000 $413,204 $0 $150,000 $64,000 $10,000 ESTIMATED EXPENDITURES Media Center Operating Budget Operating Reserve (1/4 of Budget) Equipment Purchases Truck Replacement Fund Capital Equipment Fund Building Fund $549,346 $137,337 $351,200 $0 $37,121 $180,000 ~ I--- ~ - - (") o o N I- W C) C :::) aJ n:: W I- Z W o <( - C w :E . I- "'w oel 00 "'::J m .,.: <> <( .... t: o " '" t: 0'" o '" I- W el o ::J m ...J ~<( 0::J 01- "'t) <( III W l- e z Q; as ~ C(;)C.C~ O)ffi~ ~~.g.OID 5.!e'u E=::Z::~:;QcO:5o <{CIlcO"~>-t:~ ._ Q) 0 l- N ~ "'0 "'C-cl-OO'~ '- 'Q)~(])"""')o camCO I<>~I-.- ~oi3 ~ < ""'0:: t--r--COO:::rf'-..<OCOC.OCO CQ...-COOc.o-.::;tNt---O':l r--('f')('f')I.!)COO':l(o co 1.0 1..(')- a:J- ~ IX) c''''- r--: 0)- (j)- o~ NM(I')('t')('I")NNN-.::t 00 00 00 1/)-0- ~ -q-..q-..-..q-coo LON"d"'N(O (O~L(')"l:t('L') l{)- af r--: oo~ r--- CCCOC'?O MN ,.-" ",,!"X, <0 <D CO- 00 (1')"""''''0<0<01.000 O)......LOLOLOcnNO) r--....MMI.O!"'--Or-- -.::ir-- r--:r-:Nm-ajOj- N('I"JMMMNNN 00 00 qo_ 1{) 0 ~ a.q-CONN('f')I.!)..-..-~OO -.::t"'OU')(OO':!CQO..q...- I'--O")O'JNNI.O"""...-'\""""t-- ('f')- I.()- <0- (0- 0')- oi 1!"i ......- L() N- NMN('f')"-NNN ~ Ii: I- ~ ~ _I- 't-1- ..911.L. ~u... C. <0';:: <<J';::- c: _ '0 _ E J-t1:~l-1-'2L.1- 8 lL.;1_ a .9 I.L. .c ~ L.1.. ~ --I::: 0 ctIl_ ~ :J'-' 0 '\""""l-u,~:St-.:..-g:s ~ Ci5 "-oc"El-c'-C c: _ .91tiooooo..cocct:l c: OC+:lO<<;'-oo'(3ct1W 0 Q,'l.-ouc:ts~';::'<3'U,j, ... '-""0.... ....:>......_"'>-:: .- l- ...J -:.c -' Q) J:: c:.-' ctI u OO"OCl-\:lzo..c.........a..ct1 Q) 0 e ID 0 e Q) (.) ID ~ > >Ua. E Oa. cl- '" E~""C :g ~ <1> E U <D ..$ >. I- "- E Q) o==<v(f.l=(J]:!::::O~t'::l Q)'u-g E; ~-g.~~~t Q) 8 Jljtf:::;(')z:::;<{~>&o<{ rtJ (fJ ~ !~ ~ ~ 'co'ro S: S: S: '" 0(1)(1))- "''''Ou.. 00.... ac,O>L.(') _-'000 o 0 ~*cf!. o 1{) 1{) "!-q-1.O '" .1{) ~ . 1{) '" '" OJ ro " '" '" e OJ '0 _?ft. '" ": ~ '" co ~ ~ '" .....................-01,{) m (OlOC")O<O 0 ..q-LOOO..... "I cn-'O!:t-li'iN-..... "I"' T'"".........q- co co co o ",' '" OOCOWlOOcn N <OlOcn ('I') lO NCOr--- .q- ..q-~ M~ I'~ fli ~ '" '" co 0- .... '" Nf"........OlOOl() CDNMO<D ~ 1"-0)01'''''' CD ID"(")I.()-aj..... ui" ..........M ..... o '" ~ '" '" '" COO(C(CI.()COM lO NCOlD('t)(C I"- (J')..q-CO 0 ,....- T""'~ -.:;t- l()"' T'"".....N It) .J ~ e I- m ::l III .J <{ l- e I- m ::J Ul ~ '" <{~~ U"'LU ~. U::::;a. '" c " ~E1 ro ro "'.<:: cO '" OJ o.c iiiE= -oU::: as u 0 Q f!?C :5 (]) e -~U ctl 0 <D "':>- I:>LU CO) _0 o .N ~ I- W C) C ::::J III a:: W I- Z W o <C - c w :E I- ",w oCl 00 "'::l 00 '" o 01- "'W Cl o ::l 00 ..J ...<( o::l 01- "'~ tJ) W l- e z 00':10')00 a 0'1"""" or- O"!""t'" ",...", 0000 ~ 1:: a - <II ... 0000 lO <0 -.i' coooo Ol 0_ ..,. '" c .'" '" ::2 " ro c _ '" a5 z..5c-o = -. co'o :.ctl.>o ",0 <l: :.J~5~ '" €' t5 05 '- (],)::l C ~ ~ a.."O :J Q) e 2"0 .._ (!) a. a. > '" ..,. co '" o o '" '" -.i' '" '" o ..,.- ~ I- o I- 00 ::l 1I) o !!2 o l{) E E o } " i!! '" .c (/) OJ '" E ill . m :>:is ..>2 c >-~.b "'o.U)-+-J-~.S~ Q)Q) ca~ m=cc.oc:::::w 0.0.1..0":::: (ij o..s'oo 006 ,,(/):J t:: en 32 en o .- co m - -_ E (!) OJ1;j<3E~ - .S LL 0 C/J Q; = __-"'0 Q m m E'!? i!! :;: (5 ~ Q. < co O)Q')o<o"<:t~ "d""!COCONCO ~ 000000000 L()<Doooooao Mr--.oooar--.oo ".r "d"~ C'\lA ('f)- r,n- C".,r "d"~ ~ ....~ ~ O')l.() o O':l"d""d" 0 It)''' 00 MMiD'<;f"O')"I"""" "d"M "d""d"COOl()'I"""" 0- ~M-MN"d"-I!)R .... '" -0 ...; 0 .S Q) U '" c ~ ::202 .c '" .8- a. ~ :::1-:::::: <7 Q) '" wU .C' <J) - 0 c: CD ~ =: ~ ,g,g'-:iic 0.0"" 2: ...., '" z;- '- Q)-c "i:: (f.\Q(i)cng>co(JJ :::::l Q)(I)W-'-c'!!! ,(.;I x ..0: == C C3 ._ ~ Q) ctl:::::l 0. 10... >.. (C = C/) l--(f) 0.2 0:::25 >. - :::::l C Q) OJ t12(/) =:: tr OJ OJ C a>'m' Q) Q) ~.s.s :Q+-'Q.+->OC:cn""O-C '5a5e~E~~3=S tOtra.a.OCl.l-tOtO ~ I- o I- 00 :;) tJ) o ... '" ... co '" '" <tJ -.i' - o ... CIO -.i' CIO .... co ": ... <tJ <J) Q) '" 'LL. ro OJ Q) ..J o o q - o o "!. - . o o . o o 0_ ~ o o "!. - o o ..:.i <( I- o I- 00 :;) tJ) IE" {! ~ 0 00 0 <( ""6 ,!!1 !!2 0 <.l (]) ~ E ~ N ~ (]) (]) 0 '" :Q 12 '" l'! (]) (]) E " (]) ~ .0 OJ 00 .<:: .<:: (/) c: () E '" "C 0 (]) (]) ui 0 c. '" (/) > > '00 ui () '" 0; 0; II) E 00 <( .<:: '" - c$ 'E (]) <:..l. c: (]) (]) w ~ (]) :::; ..: (]) ~ l- lL. 2 E 0= 0= E .0 o(l o(l 0 (]) '=' :;f " 0; e;- F Z ,2: 8 U c;; c: c: C } C () " Q. ci '" '" w <( 00 E 0:: > > (]) E (]) <.l"C ui N Z W 0- -0 oS l'! '" "C (]) (/) .2:- () e e '" " > ui .<:: 0- :::; .<:: 0 0- 0.. "C (/) '" c <( a: () 0 <( :::; .. 0 0 0 0 0 0 0 0 0 a 0 a 0 0 0 0 a 0 0 0 0 0 0 0 0 a 0 I- a "'- q 0 N '" q q N ~ '" '" 0 W .,.; '" N ",' ~ co ~ co lX' N ..,." ,.: '" 0 Cl N 0 0 N ::l I- III W C) a 0 0 0) 0 a N a c:o 0 0> N '" U) C 0) '" ~ N 0 '" 0> 0) .... U) ~ ~ ~ c:o 0) 0 ~ .... 0> :J 1:: ~ '" II) a ~ 00 c:: .... ,. M W N - 0 I- 0 0 0 a a 0 0 0 0 0 a 0 0 0 a 0 0 ('II Z N I- a a '" a a a a 0 0 a "' a 0 0 W N a. ":. '" a 0 co "'- 0 N '" '" co 0 W Cl cD '" ~ ",' N ~ "," ~ -i' 0 N M tD (,) 0 '" ::l S III C w :E ro '" 0 ~ a 0) .... N .... .... U) ~ 0) 0 ~ '" .... '" ro ~ ~ ~ N ro ..- a '" .... ...J "'. "'. N '" ~ .... '" '" M ~ <Xl '" N "" ..- <( ..,. N ",' M <D' -i' -i' 0 ::l ..- 0 l- N ~ .J .J <( <( l- I- 0 0 00 l- I- 00 (]) III III (]) <Jl c: ::l ::l OJ (]) lL. ~ II) III '=' .,.; - - W OJ E c: c: C w (]) c: OJ E OJ 'E :a5 :::; >. <Jl - c: -'" Ig c: (]) 'S 'c --a ~ 0 " ~ .~ <( '" ~ E 0 <.l <Jl :::; OJ <Jl C. ~ f- " ~ " ~ (]) <Jl 00 0 0 (]) <.l C :c c: "C (]) c: <.l () c: l!! 0 Q; c: c: <> '00 ~ l'! l'l '" c: '" .!!! i1 :e <Jl "S (]) '" c: c: .- "E 2 ..0 <.l 0 ~ Q; 0 (]) 'B '" <Jl E :0 <Jl <.l - ,S > c: c: <Jl ~ (]) ~ <Jl '" '" --a " 0 0 " (]) " ~ <( <( () () :::; 0- 0- f- CJ :::; '" e. '" .l!l '" UJ t5 ~ ::J ~ I Cl OJ > e. ::i ::J UJ '" ~ I oJ ~ tJ) > '" () W UJ ~ '" ~ I- - E 0 0 e. '" '" '" i= z 0.. () ui () c > <Ii 0 0 .0 "" :; '" :> ., oJ -'" 0 ui ~ c ~ ~ '" N - E 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 '" 0 0 0> 0 0 0 I- 0 q "'. "'. 0.;. '" '" "! 0 N. '" W ~ 0 '" '" '" ~ ",- ~ 0" ~ 0 Cl ~ N N '" It) 0 0 '" '" '" ::J I- III W , C) '" '" "" 0 <0 0 '" '" 0 0 0 '" C '" '" "" '" 0 0 ..... co 0 co ~ "' 0 N co N "'. It) ":. "" N ::I t:: ",. ~ ai '" 1ti 0 aJ 0 N ~ '" - c::: '" ~ M W N - 0 I- 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 N Z N I- '" 0 0 '" 0 0 '<t 0 0 0 0 w ..... 0 '" '" o. '" ~ 0 0 0 0 w Cl 0" ",. --i '" ~ '<t- 1ti 0" ",. 0 0 0 ~ N '" '" N It) ::J ~ :$ III C w :! '" 00 co N 0 It) 0 0 0 0 0 ...J co <0<0 '" 0 0 '" 0 0 '<c '<c co ...... "'. '" It) 0 0 ~ 0:( ~ '" ~ ~ '" ~ 0 <.0 ",- ~- 0 ::J N 0 0 0 l- N N N ~ <fJ ..:.; ..:.; (jj 0:( 0:( 0 I- ~ I- () ~ 0 '0; 0 c l- e. l- '. ,9 III '" III 'E t5 '" a:: ::J '" ::J ::J '0; -0 -0 II) ",-0 II) ::;; e ~ (1)= - OJ ~ ::J '" 0.. c. .3 oJ t: ~ => '6 '" '" - '" 0.. .<:: ~ c > :;:, 0 '" 0 '" ~ ::;; c:: "' " '" ~ E '" "" I~ LU -0 '" 'C 0 2 c ,ga Q) c. UJ '" ,ga ::J -0 () '" ':; e. ~ ~ '5. LL C :c ,ga CT '" 1ii '" .0 ::J ~ LU I- III "5 ::J '" Q) LL '" - e. () () c > 0 0 '" "' :2 -'" - >1= '" '" ,Q E '00 () '" '" -0 -0 ::J 0 ::J '0 ':; 2 ,ga - :> :> ::;; UJ III () I- III f- LL Media Center Budget Line Item Supporting Information Personnel · All salaries are based on the pay step system established by the Operations Committee and approved by the Cable Commission. . The Executive Director salary is divided between the two budgets. . Increase due to the addition of a full time Video Engineer position Benefits · Health benefits reflect a 15% increase over what will be the actual of 2002. We have been informed by our provider that the costs will increase by that amount. . Benefits for the Executive Director are divided between the two budgets. Insurance/Bonds . Our coverage increased quite a bit, primarily due to increased vehicle coverage and across the board increases in the insurance industry. Office Expenses . The increase in office expenses and postage line items reflects our increased postage and printing costs, along with higher utility bills. . It's difficult to judge what building maintenance and utility costs will be. As the Media Center already pays utilities and building upkeep costs as a part of it's sub-lease this shouldn't be too different regardless of the path we choose. Therefore I have budgeted amounts similar to the past. l Other Administrative Costs y , '~: . Advertising/Marketing Ads in School Posters Paper for PR Kits Business Cards Paper for Flyers Laniers/ID badges for tours Incentive Items $600 $300 $300 $200 $500 $3.200 $5,000 . Awards Ceremony/ Entry Fees Plaques $500 Ceremony Food $1100 Facility Rental $150 Video Award Entry Fee $150 $2000 . Conferences Alliance for Community Media (2 people) Local MACTA conferences (2-3 people) $3,160 $840 $4,000 . Memberships The membership line item includes The Alliance for Community Media, three local chambers of commerce, the local arts alliance, and Sam's Club . Publications Monthly newsletter 4 page 2 color glossy paper . Tuition and Training Will cover DVCPro training costs for Rick, Tiltrac usage, and software/equipment usage. Vehicle Expenses . Maint./ Lie. This line item remains low as the new production truck and fleet vehicle should not require much maintenance. Production Expenses . Bulbs/Batteries/Other Production Costs Interns $2000 Camera Batteries $1000 Duct tape $490 Studio Bulbs $1000 $4490 . Computer Upgrades Rose will be rebuilding several workstations and upgrading some software. l: III - a.. ell III III J:: U .;, a.. .... l: E E ell .$.$ E Ul " c.. Ul :0 " ::l E 0- 0 0 "0 W " North Metro Media Center We have developed a very strong array of programs, representative of the interests of our viewers and the needs of our cities, based on information game red through community programming surveys and additional research. We will continue to produce, and improve in any way possible, those programs, They include: >- City Scope Community News In the past year this program has moved to a weekly production schedule, has enjoyed additional dedicated staff, non-linear editing capabilities, and a new set. A great deal of promotional attention was also paid to the show. Coverage in local newspapers, city newsletters, and internal flyers helped to increase the public's knowledge of the show, Staff also did an excellent job of expanding informational contacts and improving the content and appearance of the program. Plans for the upcoming year include: "Continue to improve content and look of the show .. Design new program graphics " Produce a variety of City Scope promos "Purchase After Effects software to improve opens and prornos L >- Coverage of Community Events People love to see graduations, parades, pageants, and other community celebrations. We are pleased to say that we have covered all of them for as long as we can remember. We will continue to do so in 2003. >- Coverage of Local Sporting Events According to every survey we've ever done, coverage of local sporting events ranks as the number one type of programming viewers tune in to watch. The Van Production department is as healthy as it's ever been. We have a new production truck, the equipment is functioning well, and we have a strong production staff and technical support staff structure. Van production goals for 2003 include: '" Continue to fairly cover girls and boys high school sports i!I Continue to develop volunteer base "Expand intern presence "Introduce new sports such as la crosse, and semi-professional hockey and football "Maintain strong relationships with local athletic associations >- Additional Programs An interesting variety of additional programs have been developed as well. Viewpoint explores a topic in depth, highlighting local organizations and topics, while Taking Care of Business explores issues of concern to the business community. Plus we continue to cover the Anoka County Board Meetings, elections, debates, Chamber of Commerce speakers and school concerts and performances. Goals for 2003 include: "The creation of a talk show involving local state legislators "Producing any requested municipal programming "Documentary style program describing services offered at Media Center A lot more people know about us now than did a year ago. I credit the increased aware- ness on a stepped up promotional campaign that included efforts from ALL staff members. That doesn't mean we're done. Far from it. We have the following strategies in mind for next year: >Ifit ain't broke... We have some strategies that have been successful. We plan to continue handing out cross-promotional flyers at van shoots, mailing PR kits, producing a monthly newsletter, working to have City Scope promos printed in city newsletters, and being involved with our local chambers of commerce. >Newtricks It has become clear that promoting the Media Center has become a job unto itself. When we created a full-time assistant position for the Facility Coordinator, the job description for the Facility Coordinator changed to include some promotional responsibilities. The job still included keeping an eye on scheduling, master control, classes, and helping the public in the mornings. Going forward, we're going to try shifting those responsibilities a bit, in an attempt to free up more time for promotional work. In so doing, not only will we be able to continue with the successful promotional projects we've already developed, we'll also have time to explore some new options. " Continue with the promotional pieces that have worked for us '" Create customizable presentation kit '" Make informational presentations to organizations and clubs using kit " Provide quarterly articles to city newsletters " Encourage coverage in local newspapers "Participate in all local parades " Develop strategy for showing appreciation to various Media Center supporters '" It will be the year of the video promo "A new, original, newsletter format Last year we took a few more steps toward becoming a digital facility. staff is now able to acquire and edit programs in the digital format. A non-linear edit suite and digital acquisition equipment were put into place for the general public to use, and, two DVCPro decks were wired into the studio control room. Other equipment improvements included upgrades to the Com pix graphics system in the truck, new graphics computer and software in the studio control room, an upgraded Scala system for chaimel15 and 57 data pages, and video signal test equipment. We've made a good start toward upgrading our video production equipment, but we need to take a giant step in the upcoming year. The 2003 recommended equipment purchases are as follows: >Tiltrac Master Control Playback System We are at a crossroads, and this single grouping of equipment represents the previously mentioned "giant" step in the right direction. There are two reasons why I firmly believe we should invest in the Tiltrac playback system. First, according to my experience, Rick's technical expertise, and the expertise of our consultants most of our master control equipment is obsolete, unsupported, and unreliable and must be replaced with something soon. Second, a Tiltrac system will provide us with the options and versatility we must have to move forward with all of our playback plans. The Tiltrac serves as a tape storage unit, removes the need for staff to be physically present to change tapes, reduces the number of decks needed for expanded playback allowing for more varied scheduling, automatically switches graphics onto the channel when a problem with a tape develops, alerts staff via an internal modem when a problem has occurred, staff can enter data and fix problems from anywhere with internet access, it will allow us to move forward with digital tape playback, and the unit can include digital server and web casting capabilities. Both CTV in Roseville, and the Burnsvil/e/Eagan community television facilities have already purchased this system. It is an expensive unit, but savings are realized in reduced deck and monitor expenditure, smaller space requirements, and in saved staff time. What it can do, for the money, is amazing. >DVCPro Edit/Record Deck Kenton has been patiently waiting for a year and a half for a second OVCPro deck for the production truck. It is needed for slow-motion and A/B roll editing during van shoots. As we will have digital playback capabilities after the Tiltrac system arrives, it will also be needed for mastering programs. With the purchase of this deck, most of the programs produced at the facility will be done so utilizing OVCPro equipment. >Portable Two-Camera System This has been something we've been intending to purchase for some time. Unfortunately, something always came up that we needed more. We'd like to follow through this year and put together a simple, lightweight, studio in a box. It would be something the general public could check out or staff could use. It will include two cameras, a record deck, a switcher with audio control, monitors and a wireless communications system. This particular group of equipment has been identified as important to obtain by staff, surveyed access users, and by our consultants. >DVCPro Camera We currently have two OVCPro cameras dedicated to staff production. They were both purchased about five years ago and have experienced a good deal of use, and some abuse. They are still in decent operating condition, but are in more and more demand as more staff produce more programs. We would like to add another camera to the mix. It will slow down wear and tear on the other two cameras, and provide more opportunity for simultaneous shoots. >Computer Software/Hardware Upgrades Most of our office and production computers were upgraded in 2002. Three staff computers will need to be upgraded in 2003. As far as the production computers are concerned, we will need to replace the Video Toaster hardware and software (if it hasn't already died) in the SVHS edit suite. It would also be nice to be able to purchase Avid 20 Real Time FX package for the staff non-linear system, and add storage capacity to both the staff and public non-linear edit systems. :>Miscellaneous Pieces of Equipment There are a few other sundry pieces of equipment that would help make our production world better. They include: !Ii Wireless mics for the studio !Ii Wireless communication system for the studio "A boom mic "Fish pole mic stand " General set pieces '"Several studio lights "Several lightweight tripods '" A DVCPro play deck for a dub rack As a part of the formal franchise renewal process, we will have a complete fifteen-year equipment needs assessment performed. Because this more thorough report is on the way, a five-year equipment replacement plan has not been included as a part of this budget. All of the recommended 2003 equipment purchases will be basic components of any fifteen-year needs assessment. Staff development will continue to be a very important issue in 2003. Rose will be near completing her Microsoft Engineer certification, but even after reaching that goal, she will need to take occasional classes to maintain her certification. I feel very comfortable with the safety net we've established regarding our computer systems and network. My primary goal in the area of training, in 2003, will be to expose Rick, our Video Technician, to as many DVCPro technical repair courses as we can afford. Panasonic offers comprehensive week-long courses that deal with various levels of repair for their decks and cameras. As this is the equipment line we have chosen, it behooves us to have a technician who is trained and certified to service them. If we purchase a Tiltrac system, Rick and Joel, our master control operator, along with some back-up staff will require a bit of training, in order to utilize the unit to it's full capacity. As for the rest of staff, I foresee a smattering of softwarE? application courses: This is the big one. A lot of very important decisions need to be made very soon regarding substantial portions of our future development. The choices that are made during this budgeting process will determine the path we take over the next fifteen years. They include: >The Media Center Facility We must make a decision regarding our facility .now. If we want to build something new or purchase and renovate our current facility we will only be able to obtain financing for the length of our new franchise. With only fifteen years to payoff a loan, we will need to begin in 2003. Other factors will play into our decision as well, such as AT&T Broadband's system upgrade design and schedule, and the cost that would be involved for possibly moving our playback facility. The choices include: ~ Continue renting our current facility "Build a new facility !II Purchase present facility and renovate and expand >Funding The things we need to do in order to survive long term are very expensive. They will require a good deal of investment on the part of the cities. What that means, basically, is that in order to improve our facility we will need a significant increase in the franchise fees dedicated to the Media Center. The Cities need to be behind the survival of the Media Center 100%. The new fifteen-year franchise represents our best opportunity to pay for a new facility. The funding support for community television, in any new franchise term, will not be the same. In looking at the long-term survival of the Media Center, owning a building outright at the end of the new franchise term will result in significant operational savings moving forward. While it isn't crucial at this juncture, we will also want to establish alternative funding sources throughout the next fifteen years as well. We need to begin to think differently about how to fund community television. Funding sources include: .. PEG Fees '" Increased franchise fee contribution "Alternative revenue sources .. Selling sponsorship spots " Memberships g Providing expanded dubbing services "Web site auction link for equipment "Fund raising teiethons, perhaps in combination with other charitable organization (share profits) "Develop a commercial production department that would lease equipment to for-profit producers and would tape events for a price >Services Media Center Could Provide to the Cities It's asking a lot for the cities to dedicate most of their franchise fees to the Media Center, when there are government channel programming costs to consider. There are things we can do to reduce that cost to the cities. By transferring many of the programming responsibilities currently performed separately at each city, such as master control, equipment maintenance, and program production, we can reduce the expenses cities have for programming their own channels. Some of these things could be done immediately with current staffing levels. Others, such as taping all city meetings, would require additional staffing, and would need to be implemented further down the road. Examples of services the Media Center could offer cities include: III Computer and web site support "Video equipment technical support .. Program production; from taping meetings to producing other programs .. Program playback over Government channels We are currently at the maximum PEG fee allowed by our Memorandum of Understanding. We are, however, allowed to increase that level annually to cover cost of living increases. According to the Bureau of Labor Statistics, the average CPI for 2001 was 2.8%. Increasing the current PEG fee by this amount results in a seven cent increase per subscriber, per month, to $2.45. As has just been pointed out, upgrading our equipment systems to the digital format, including Master Control, providing staff necessary to reach our stated goals, and maintaining a facility that gives us adequate space and security are expensive to provide. Increasing the PEG fee and continuing to support the Media Center's efforts through grants from franchise fees will make it possible to reach those goals. Staff continues to provide valuable services to the community and the community is beginning to take notice. We receive more and more calls from people who would like us to cover an event, as well as from people who have seen a program they liked and wanted to comment. It is also worth noting, that while there is a trend in Anoka County toward reversing the public's access to production equipment and training, we continue to invest time and money in the purchase of equipment and the development of training programs for the general public. We still think it's important to allow the public access to public access. Through staff interaction with schools, organizations and cities our place in the community has become more defined and recognizable. The expectation for the future is that we will become even more important to the communities we serve. With the continued support of the Operations Committee and the Cable Commission, channel 15 can only grow as a source for information, entertainment and services focused on our seven cities. ~ <:> ... <:> <:> .; ,.: ... '" ... '" ... ~ '" ::: ui .,; ~ ~ '" '" '" '" <:> ~ '" <:> '" ,.; .; ... '" .tt ~ '" ..; ~ ~ .., '" '" ~ ~-:" ... '" '" '" <:> <:> '" .., '" <:> .., ~ .; .,; ... ... ... <:> ... <:> ... Q li ..; ..." ., ~ ~ ... '" '" ... ... '" '" '" <:> ~ '" <:> .,; ,.:: .,; '" t; '" '" '" .,; .,; '" ., '" ... ~ ~ >- '" ... '" D:: '" <:> <:> 0 '" <:> co I- ,.; ,.: ,.: f1l ... ... ~ '" '" 5: .,; .,; N '" ~ W '" ~ W ... '" '" u. ... <:> ... W .., <:> co .; .; ~ f1l '" ~ '" co .., 5: .,; ui .,; '" <:> ., '" ~ U ., ~ ~ Z '" '" '" '" ... ~ 0) ... ... <:> <:> q ... '" q <:> U. ~ <'i <6 ~ ,.: '" - 0) '" '" 0 0) "!. '" ... ~ ui ;:: ~ i ui D:: '" ., ... I- '" - ~ W '" ... ... '" :E '" <:> '" ... <:> CO! J: t; ,.: ~ ... I- '" <:> <:> D:: .,; Q ui 0 '" ., ~ ~ Z '" ... ... '" <:> ... '" <:> '" .; ~ .; ., '" '" '" '" '" .,; '" '" - ~ '" '" '" <:> '" <:> "! ,.:: ~ l!? '" '" .,; .,; co '" ~ ~ '" '" ~ 0; ;; " " ! >- '" ." c:; 7il ~ " III g 0.. :;; '" " > " 0 III " w " " ~ E. # OF PAYING & NON.PAYING # SUB. INCREASE SUBS. AT YEAR OVER PREVIOUS YEAR END YEAR % INCREASE 1 sl Qrtr 2002 16,673 -395 2.3%- 2001 17,068 -2,053 11%- 2000 19,121 215 1.1% 1999 18,906 936 5.2% 1998 17,970 1,202 7.2% 1997 16,768 1,059 6.7% 1996 15,709 741 5.0% 1995 14,968 1,480 11.0% 1994 1 3,488 1,536 12.9% 1993 11,952 371 3.2% AVERAGE: 509 3.9% I EST. PAYING PAYING SUBS AVERAGE % SUBS YEAR END 1 sl Qrtr 2002 INCREASE '02 16,673 3.9% 17,000 SUBSCRIBER GROWTH (Based on ATT Broadband Figu.res) "t:I '(ij a.. Q) Q) LI. Cl w a.. c o "t:I Q) III ltl a:l c o - ltl - ;j l..l iii (.J ... Q) .0 ';: l..l III .0 ;j (/) .. <II Cll f (J .E "" III .l:l :l III Cl c '>, Cll a.. II .. Q) u. Cl .. a.. - III .c: .... c 0 E - 'C '(ij a.. Q) .. U. 'C '(ij a.. .. .. u. Cl w a.. ~ .... 0 I- '" ~ .'~ .. E Cll ... U. .. E i= C"')<.Oco(t)~ ,!,,"""ONOOC'\l O)~Ll)~a_ I T'"" IT""" T""" .'lI~!lIll,;r~ ,\ R!iIl M<.OOCQIDCO mOON,"","'!"""" T"""T"""OU1<Oc.o f"-..-ctJ-r--.-r--..-lO-"'II::t- T"""~T"""T""""""T""" 1Il1'ft '~p~ 000000 001.0000 alN..::f<cic:Or--.: T'"" "'" 0' to to M LOf'-O(Q~N 1.0- c:n- 0)- 0- Ll)- 0- ..q-Q')U')",r---('f) N <00;;1'''<:;1" ":2" C'O N ~-Efl-&769-Y7W mkill!~'ff"'B. ..... N 0> a 0> a ~ NT"""OO)o;)(fJ l.....oacnml." OtoomQ')~ NNT""""I"""'('tI -0 :l C 0 N '" tn W U z <I: z u: , U I- Z W u <I: is w :;; .c ~ Cl ~ <D .Q ';: " In .Q " CIl .. " c c <( o o "' j <D <D U. Cl W D. <D In <D e " .E 0: l.l + "' ... N ... '" '" '" N '" '" '" N '" '" '" N .. '" '" N '" '" '" N N '" '" N ..J .. "'" ....'" UN .. >< 00 00 N~ ~ "'~ ~>< N '" N '" ~ X g8 '" o. cr)~ ~X '" .. N '" N o . Om a- .'" 0; l()- ..;\\ '" G' o c:J.a5 ",- ci~ "'- ..~ '" ci W " Z W > W '" C W !;;: ::;; >= '" W >< '" .0 o '" . '" ~ ~ ~ Ifu. 00 WW a.!h ~ >< g8 NO. 05~ ~X i!: N '" ~ >< ~~ -=:f~ Slx '" '" N '" ~ X 00 ~ g. .", ;;;- ",X o '" N '" -"- "'''' ~~O ~~ "'0 "'0 000 i.06 "'~ 0'" 0.. ~-~OO ..'" 1"--1.0 coo LOm 0'10 "<t_"l.ooroo .;g cci ..-C\l 1"-0..... ~ "-~ "'N "'- . '0 <--<-- '" ~ _N 00 "'0 0"'0 05ci "'- o"<t 000 00 000 ~~O~qq ;:; ~;1;~ r--..... ace 1.0(0 0<00 ~~Od~& O<<l C\lU')0) ..-C\l .....C\l ~;:~OCD"<t MNCOOOIO ci c.ci'C"'iq..... "'": ~gj~gtl)f\i N -- .e.-g::o 5-~ 3 -cLlJ.::..:lL. sci.gdJ u..u~ffi Q)-........- C:"'C"'CTl 11) '- '- 0::; Q) :€ ~ ~ ~ (j) E O::oooE8 EJU.U.u..8.f: .!;:: Q) Q) Q) C ~ggg"i~ 8."*~~:ss Oala:lIIlO.f: "'0 "'0 "'0 NOci <--- - .... '" 13 "', - .. .. '" .,; '" '" " '" N ..' - ", - " .... '" N '" m .. '" " .; '" "!. - .. " N .; " "!. - '" '" '" N ~ - .:.i ~ o .... o '" N " "' '" '" " .,; '" "' '" .. '" ci .. "' o o o N '" .. "'0'" "'0'" ~a~ .. ... ~~~ '" W '" Z W "- >< W C W .... ..: >= '" W '" ~ '" -ci 0 o " ~st .w w", ii.i~ ~ 8 1),<( '" o Ol '" o ~ ~ "- o .. '" '" 05 ;;; '" '" '" o o '" '" <-- '" ~ "- o g o o "- .,; .. "- "' .. ;! '" '" '" '" '" o o o 05 ;: "- "' '" M ~ " o ~ "- tli 10 W ;, ~ ~ ~ '" ~-g "Ol "'- ",-5 .51- ~o 1i:t 0"'- o o o 0;; o o o o 0;; "' o o o 0;; "' o o o ,,; '" o o '" "' '" o o o ,,; - o o o 05 '" " '" '" .0 e o a. "E " E "- 'S 0- W o o o o o o o '" o o u. "E " E ~ u '" "- " '" -" u o ,:: .. o "' 0;; "' 10 '" 05 "' - ~ .... ,,; '" "' '" '" o '" '" N '" '" .. o '" M ;;: o '" o 05 <-- '" '" ~ o u. "E " E "- 'S 0- W .,. ~ "- " U o o o o o o o 0;; '" '" '" o 0;; "' '" '" '" 0;; ~ " ~ ;:;; " '" '" .0 e o a. '" ~ 'C '5 Ol o - '" '" ..; N <t - '" .. .. '" .; '" '" '" '" '" N ..' q - o '" '" '" N '" '" o .. '" '" ",' '" N, - o .. '" N .; '" '" - o o '" 0;; '" - '" '" '" N N - - .:.i .. .... o .... " '" '" .0 U 5 a. ~ " E " > -ci e a. Jur 920 Second Avenue South Suite 1400 Minneapolis, MN 55402 A Division of Miller Johnson Steichen Kinnard (800) 950-4666 (612) 370-2940 T.' :(1~\ :~r ~9H' E X T ERN A L MEMORANDUM DATE: July 29, 2002 TO: Ms. Heidi Amson FROM: Paul R. Donna Juran & Moody RE: North Metro Telecommunications Commission, Minnesota Preliminary Bond Financing Attached please fInd the preliminary bond structure and debt service schedule you requested. I have assumed the Commission requires $1,500,000 for project costs. To that amount we have added the estimated rmancing costs and debt service reserve fund and arrived at a total borrowing of $1,745,000. The debt service reserve fund is required to successfully market the bonds. I have assumed you would capitalize the required amount (1 year's debt service or $174,000) into the bond issue. However, if you have funds on hand that can be designated for this purpose over the life of the bonds we could reduce the total borrowing by that amount. I have also assumed the reserve fund is put to work by earning 5% and the interest earnings are applied towards debt service and applied towards the last payment on the bonds. In addition, I have not assumed any equity contribution or interest earnings during construction that could be used to reduce the total borrowing. Additional assumptions include a closing in December 2002 for a spring 2003 construction and level annual debt payments with interest paid semi-annually beginning on August 1, 2003 with principal and interest due each February 1 starting in 2004. The fInal payment would be February 1 2017 - the term of the bonds cannot exceed the term of the Franchise Contract. I also assumed the Bonds would notbe ''Bank QualifIed"which means the total tax-exempt debt issued by all 7 member cities would exceed $10,000,000 for the calendar year. This costs us about .25% or roughly $40,000 in total interest cost over the life of the issue. After reviewing this information please call me if you have any questions or would like modifications made. Also, I would be happy to discuss the security structure, requirements and process with you and or the Commission in greater detail at any time. I look forward to working with you! Preliminary $1,745,000.00 North Metro Telecommunications Commission Non - Bank Qualified Tax Exempt Revenue Bonds NETDEBTSERVlCESCHEDULE Date Principal Coupon Interest Total P+I DSR Net New D/S 2/01/2003 (1,442.21) (1,442.21) 8/01/2003 59,391.67 59,391.67 (4,362.50) 55,029.17 2/01/2004 75,000.00 3.900% 44,543.75 119,543.75 (4,362.50) 115,181.25 8/01/2004 43,081.25 43,081.25 (4,362.50) 38,718.75 2/01/2005 95,000.00 4.300% 43,081.25 138,081.25 (4,362.50) 133,718.75 8/0 1/2005 41,038.75 41,038.75 (4,362.50) 36,676.25 2/01/2006 100,000.00 4.400% 41,038.75 141,038.75 (4,362.50) \36,676.25 8/01/2006 38,838.75 38,838.75 (4,362.50) 34,476.25 2/01/2007 105,000.00 4.550% 38,838.75 143,838.75 (4,362.50) 139,476.25 8/01/2007 36,450.00 36,450.00 (4,362.50) 32,087.50 2/01/2008 110,000.00 4.750% 36,450.00 146,450.00 (4,362.50) 142,087.50 8/01/2008 33,837.50 33,837.50 (4,362.50) 29,475.00 2/01/2009 115,000.00 4.800% 33,837.50 148,837.50 (4,362.50) 144,475.00 8/01/2009 31,077.50 31,077.50 (4,362.50) 26,715.00 2/01/2010 120,000.00 4.900% 31,077.50 151,077.50 (4,362.50) 146,715.00 8/01/2010 28,\37.50 28,137.50 (4,362.50) 23,775.00 2/01/2011 125,000.00 5.000% 28,137.50 153,137.50 (4,362.50) 148,775.00 8/01/2011 25,012.50 25,012.50 (4,362.50) 20,650.00 2/01/2012 130,000.00 5.150% 25,012.50 155,012.50 (4,362.50) 150,650.00 8/01/2012 21,665.00 21,665.00 (4,362.50) 17,302.50 2/01/2013 140,000.00 5.300% 21,665.00 161,665.00 (4,362.50) 157,302.50 8/01/20\3 17,955.00 17,955.00 (4,362.50) 13,592.50 2/01/2014 145,000.00 5.400% 17,955.00 162,955.00 (4,362.50) 158,592.50 8/01/2014 14,040.00 14,040.00 (4,362.50) 9,677.50 2/01/2015 155,000.00 5.600% 14,040.00 169,040.00 (4,362.50) 164,677.50 8/01/2015 9,700.00 9,700.00 (4,362.50) 5,337.50 2/01/2016 160,000.00 5.750010 9,700.60 169,700.00 (4,362.50) 165,337.50 8/01/2016 5,100.00 5,100.00 (4,362.50) 737.50 2/01/2017 170,000.00 6.000% 5,100.00 175,100.00 (178,862.50) (3,762.50) Total 1,745,000.00 795,802.92 2,540,802.92 (298,092.21) 2,242,710.71 JURAN & MOODY A Division oflVIiller Johnson Steichen IGnnard File = North Metro Cable.sf 5/16/2002 1 :05 PM Page 2 tervi{{e 'Esta6[islieri 1857 MEMORANDUM DATE: August 14,2002 TO: Honorable Mayor and Councilmembers Kim Moore-Sykes, City Administrator j:1lLl;J FROM: RE: Letter from the Anoka County Engineer , ......................................................................... Attached is a letter that we received via fax on August 1, 2002 from Anoka County Engineer Doug Fischer. Staff requested that this letter be sent to the City via email so that the information contained in the letter could be distributed to the City Council and the various commissions. As you know, that distribution was done last Wednesday. I had previously advised Council that I had attended a meeting at which Mr. Fischer reported on the improvements that are being considered for CSAH 14. Mr. Fischer indicated that he and the County are planning informational meetings for this fall in the affected communities. He also indicated that he would be happy to come out at anytime to meet with city councils and planning commissions or any other community group that is interested in this project. We did ask about re-routing CSAH 14 to the north, but Mr. Fischer indicated that because of current and long-standing enviromnental regulations, a new roadway through an enviromnentally sensitive area when an alternative already exists is probably not likely. He did say that they are interested in making the proposed new road safer for pedestrians and bikers and to have planed boulevards to keep and enhance the City's small town uniqueness. COUNTY OF ANOKA Public Services Division HIGHWAY DEPARTMENT 1440 BUNKER LAKE BLVD. NW., ANDOVER, MINNESOTA 55304-4005 (763) 862-4200 FAX (763) 862-4201 DOUGLAS W. FISCHER, COUNTY ENGINEER DIRECT DIAL PHONE NUMBER: (763) 862-4213 EMAIL doul:!.fischer(iilco.anokamn.us July 29, 2002 Kim Moore-Skykes, Administrator City of Centerville 1880 Main Street Centerville, MN 55038-9794 SUBJECT: ANOKA COUNTY FIVE-YEAR HIGHWAY IMPROVEMENT PLAN 2003-2008 Dear Kim: As part of our overall budgeting process for the County, we are continuing our work on the Five-Year Highway Improvement Plan for 2003 - 2008 for Anoka County's Highway System. The goal of the Plan is to develop a listing of the prioritized County highway projects over the next five years and to identify funding sources for each project. The types of projects included in the Plan are: . Safety Improvements Signals Bridge Maintenance Design of Future Project Access Improvements Roadway Capacity Expansion . Overlays/Pavement Rehabilitation Crack Sealing Transit Accommodations Intersection Improvements (signalization and/or channelization) Rail Crossing Upgrades . . . . . . . . . As part of our work on the Plan, we wanted to contact each community in the County for input about projects in our system that affect your community. We would appreciate it if you would take a critical look at your community's transportation needs as they relate to the County Highway System, specifically with respect to the types of projects listed above. After you have had an opportunity to do so, please contact me to let me know if there are any projects you believe we should consider as part of our Five-Year Highway Improvement Plan for 2003 - 2008. If possible, [ would appreciate hearing from you by Wednesday, August 14,2002. Meanwhile, if you have any concerns you wish to discuss with me, please call me at 763-862-4213, or contact me via email atdoug.fischerlalco.anoka.mn.us . Sincerely, ANOKACOUNTY . / HUA~?-L- DOUgl~~~ County Engineer Affirmative Action I Equal Opportunity Employer 'Ir" ,ri' 'C;l'f:'j""nt , , ,>^ "'0 ! !:,:~"...) ? ,1 ( , .".. ,0'.. .,', ~ , ','." .; /' h , ", J , ' " , ;,; c, ~ ' TO: Honorable Mayor and Council Members FROM: Teresa Bender, City Clerk -r. ~ . SUBJECT: Electronic Payment for Services DATE: August 8, 2002 The recent survey that was conducted by staff regarding electronic payment for services resulted in 1,200 surveys being mailed, 331 being returned with 80 desiring to use a credit card for transactions with the City, Research was conducted in regards to costs for providing these services to the customer and found that there would be monthly fees, transaction fees and equipment fees, Of the surveys received, 319 desired not to pay for these services. Staff was instructed to poll other municipalities as to their acceptance of electronic forms of payment. The City of Circle Pines was the only neighboring community that offered same to their residents. The City absorbed the fees feeling that it was a cost of doing business. Staff's current recommendation would be to conduct an additional survey next year to ascertain whether more residents would prefer this form of payment or have became more comfortable with this form of payment and would not recommend that the City provide these services at this point due to cost effectiveness. 'Esta6[isfied 1B57 1880 'Main Street . Centervi[[e, 'Jv{cJ..[. 55038 (651) 429-3232 . 'Fa:( (651) 429-8629 STATE OF MINNESOTA COUNTY OF ANOKA CITY OF CENTERVILLE RESOLUTION #02 - 031 RESOLUTION APPROVING THE TRANSFERRING OF FUNDS (GENERAL FUNDS TO CITY HALL & '87 STREETS DEBT SERVICE FUNDS) FOR 2003 DEBT SERVICES (CITY HALL AND '87 STREET G.O. BOND) WHEREAS, pursuant to Council receiving documentation from the Finance Director and reviewing same; and WHEREAS, pursuant to Council's consideration and the above stated information; and NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF CENTERVILLE, MINNESOTA: 1. Hereby authorizes the Finance Director to transfer funds as follows: 101-49390-700 304-10100 315-10100 DR $139,658.38 $47,500.00 $92,158.38 101-10100 315-39720 304-39720 CR $139,658.38 $92,158.38 $47,500.00 Attachment: August 14, 2002 Memo from Finance Director. PASSED AND ADOPTED by the City Council this 14th day of August, 2002. Attest Mayor City Clerk City of Centerville City Conncil Meeting August 14, 2002 To: Ms. Kim Moore-Sykes, City Administrator Honorable Mayor and Council Members From: Ellen Paulseth, Finance Director Debt-Related Transfers The City budgets through the General Fund money to payoff certain debts it has incurred. Traditionally, the audit firm has transferred the necessary funding to the appropriate debt-service funds through adjustingjoumal entries at year-end. However, the City can and should make these transfers at any time during the year so that Council is cognizant of the transactions. The following transfers should be made by resolution of the Council: From: To: General Fund $92,158.38 City Hall Debt Service $92,158.38 (to pay for 2003 debt service charges related to the financing of the city hall) General Fund $47,500.00 87 Streets Debt Service $47,500.00 (to provide for 2003 debt service charges related to 87 Streets G.O. Bond of 1998) /~) '-7 \i . \1 \"\1 ~ \'J -; City of Centerville Narrative for Interim Financial Statements Month Ended July 31, 2002 Attached are interim financial statements for the General Fund, Special Revenue Funds, Debt Service Funds and Capital Projects Funds for the City of Centerville. These reports are intended to illustrate how city operations are progressing financially during the year. The interim financial statements are unaudited and may not reflect all financial transactions that will be recorded for the year. Note: I have not included reports for the debt service, capital projects and special revenue funds because ofthe extensive amount of work that needed to be done to reconcile the capital projects funds. I will include those reports in future statements. Please take note of the following: General Fund Revenues: 1. Taxes Property tax revenues are received from the county in June, November, December and January. The January settlement is accrued back to the previous year. The property tax settlement was received in early July and is reflected in this statement. 2. Intergovernmental The Intergovernmental Revenue Account includes a grant received from the DNR in the amount of $40,500 for an Acorn Creek Park project. The project was not in the 2002 budget because it was a reimbursement prior year expenses. Police State Aid will be received in September or October. The amount budgeted for police state aid is $15,000. One-halfofthe Local Government Aid, in the amount of $4,657.50, and one-half of the PERA Aid, in the amount of $666.50, was received in July. Thcre was no budget for Local Government Aid, PERA Aid, or Fire Aid. 3. Interest Interest earnings are below budget and will most likely continue to be below budget throughout the year. Interest shown in this account consists of checking account interest only. Interest on investments is credited to a special interest fund and, under current policy, is distributed at year-end. 4. Miscellaneous The Refunds and Reimbursements line item includes a donation from the Centennial Fire Relief Association in the amount of $14,500 that was not in the budget. The money came from gambling proceeds and was passed on to the Centennial Fire Department. I Expenditures: 1. Financial Administration The audit is substantially done for the year. The audit was over budget this year due to the extensive amount of time spent on the 2001 audit, TIP problems, and deferred compensation and wage issues. Additional invoices will be received for revising the 2001 audit to include the park dedication transfer. 2. Assessing Payment was made to Anoka County in February for this year's assessing. Assessment payments are substantially done for the year. 3. Fire Protection Payments are made quarterly in the amount of $19,016.50 to Centennial Fire Department. The amount shown includes payments for the first three quarters of this year. It also includes a payment to the Centennial Fire Department in the amount of$14,500 from gambling proceeds of the Centennial Fire Relief Association. 4. Electrical Inspection Due to the increase in development, electrical inspection will be over budget for the year. Staff will propose an increase in this line item for 2003. 5. Streets Street work is in process. 6. Parks and Recreation Money was budgeted for a park intern, but was never utilized. 7. Capital Outlay Very little of the capital budget has been spent so far this year. As a result, General Fund expenditures are below budget at this time. Prepared By: Approved By: Finance Director Administrator N arrative.doc " General Fund Monthly Financial Report MTD YTD Budget Variance % of Budget 07/31102 2002 2002 +(-) Used Revenues: Taxes 719,836.86 719,836.86 1,480,62300 760,786.14 48.62% Ucenses & Pennlts 31,889.46 155,984.30 200,50000 44,515.70 77. 80% Fmes & Forfeits 2,210.14 9,858.90 25,000.00 15,141.10 39.44% Intergovemmen1lll 5,324.00 45,824.00 15,000.00 -30,824.00 305.49% Charges lor Sennces 50.00 300.00 500.00 200.00 60.00% Interellt Earnings 1,622.98 6,457.48 40,000 00 33,542.52 16.14% Miscellaneous Revenues 77.20 2,906.64 31,940.00 29,033.36 9.10% Refunds & Reimbursemen1ll 0.00 20,163.39 4,050.00 -16,113.39 497.86% Transfers In 0.00 0.00 0.00 0.00 0.00% Fund Balance 0.00 0.00 0.00 0.00 0.00% TolllIl Revenues 781,010.64 961,331.57 1,797,613.00 838,281.43 53.48% Expenditures: Current General Government Mayor and Council 1,264.88 7,434.96 16,530.00 9,095.04 44.98% Election8 0.00 0.00 3,085.00 3,065.00 0.00% Planning & Zoning 503.19 2,361.37 6,78000 4,418.63 34.83% Economic Oe\IeIopment -717.97 3,493.59 6,280 00 2,786.41 55.63% Administration 33,119.39 149,395.68 302,830.00 153,434.32 49.33% FinanCial Administration 0.00 17,814.47 15,000.00 -2,614.47 117.43% Assessing 0.00 14,974.00 17,500.00 2,526.00 85.57% Leg8I 2,252.93 42,322.04 62,000.00 19,677.96 68.26% Engineering Sennces 990.79 2,492.79 14,250,00 11,757.21 17.49% Insurance 0.00 0.00 000 0.00 0.00% BuDding 2,330.11 13,489.39 28,100.00 14,610.61 4800% TolaI General Government 39,743.32 253,578.29 472,355.00 218,778.71 53.68% Public Safety Police Protection 0.00 213,351.36 430,000.00 216,648.64 49.62% Fire Proteclion 19,016.50 71,549.50 76,000.00 4,450.50 94.14% Buiding Inspection 7,042.26 48,288.79 97,12809 48,839.30 49.72% EJectrioaIlnspection 418.77 4,427.47 4,00000 427.47 110.69% CMI Defense 545.68 805.47 1,30000 494.53 61.96% Animal Control 74.55 217.20 350.00 132.80 62.06% TolaI Public SaI'ety 27,097.78 338,839.79 608,778.09 270,138.30 55.63% Public Works Pubic WorIcs 6,826.35 73,043.66 220,841.46 147,797.80 33.08% SlreelIl 2,943.26 21,525.93 87,000 00 65,474.07 24.74% Street Lighting 0.00 0.00 0.00 0.00 0.00% TolaI Public Works 9,789.81 94,569.59 307,841.46 213,271.87 30.72% 8114/2002 10:41 AM budget report , ." MTD YTD Budget Varlllnce % or Budget 07131lU2 2002 2002 +(-) Used Culture and RecreatIon ParklRec. Committee 400.00 498.43 1,78000 1,281.57 28.00% ParklRec. Programs 707.98 995.77 41,523.82 40,528.05 2.40% Park Maintenance 5,614.00 23,625.60 74,551.47 50,925.87 31.69% TolllI CUltuM and R8c:reatIon 6,721.118 25,119.60 117,855.29 92,735.49 21.31% Miscellaneous Miscellaneous 0.00 0.00 0.00 0.00 0.00% City Festival 0.00 10,000.00 10,000.00 0.00 100.00% Total Miscellaneous 0.00 10,000.00 10,000.00 0.00 100.00% Total Current Expenditures 63,332.67 721,907.47 1,516,829.84 794,922.37 47.59% CapIta\ outlay General Government 0.00 0.00 10,000.00 10,000.00 0.00% Public Safely 0.00 0.00 0.00 0.00 0.00% StreeIs and Highways 0.00 0.00 121,500.00 121,500.00 0.00% Culture and Recreation 0.00 0.00 23,500.00 23,500.00 0.00% Total Capital Outlay 0.00 0.00 155,000.00 155,000.00 0.00% TOTAL EXPENDITURES 63,332.87 721,907.47 1,671,829.84 949,922.37 43.18% EXCESS (DEFICIT) OF REVENUES 877,877.97 239,424.10 125,783.16 -113,640.94 190.35% OVER EXPENDITURES OTHER FINANCING SOURCES (USES) Operating Transfer In 0.00 0.00 000 0.00 0.00% Operating Transfer Out -42,001.57 -42,001.57 -125,783.16 -83,781.59 33.39% TOTAL OTHER RNANClNG -4.2,001.57 -<12,001.57 -125,783.16 -&,781.59 33.39% SOURCES (USES) EXCESS (DEFICIENCY) OF 635,676.40 197 ,422.53 0.00 -197,422.53 REVENUE AND OTHER FINANCING SOURCESOVEREXPENorruRES AND OTHER FINANCING USES 8/14/2002 10:41 AM budget report , ~ elllo~\~ TO: Honorable Mayor and Council Members FROM: Teresa Bender, City Clerk ,.{.f3.-' SUBJECT: Council Chamber Microphone Replacement (Cable Funds) DATE: August 8, 2002 , , As you are aware Mr. Rick Kocinski from the North Metro TelecommunicationsiMedia Center has been working to ascertain the City's audio problems. Mr. Kocinski believes same is due to the current "garage band" microphones and has recommended the replacement of same. Today, EPA Audio Visual, me. provided a demonstration of a Microflex MX412 microphone which greatly improved the sound quality compared to the existing microphones. Attached, you will find specifications sheets for several microphones that were discussed; one being a PRO 2ax which is the closest to the existing microphones in use for comparison to the two (2) other specification sheets (pRO 47T and Microflex MX412 and MX418. The difference between the MX412 and MX418 is the gooseneck's length 12" vs. 18"). Mr. Kocinski recommends the Microflex MX412 for CenterviIle's council chambers due to several features and they are as follows: . Provides excellent audio capabilities . Has a shock mount · Base fits in the existing council counter/workspace holes w/very minimal modification I spoke with a member of the Public Works staff who was available at the time of demonstration of the MX412 in regards to installation of same. The staff member stated that it would require a minimal amount of time and cost to install same. I also discussed with this staff member the installation of the microphone to the podium, he also felt that this would require a minimal amount oftime and cost. Also attached, you will find a quote for four (4) types of microphones per my request. Due to the fact that the PRO 47T Gooseneck's lack of a shock mount, it is not recominended. The other three (3) types would be council's preference. The fIrst microphone does not include an "on/off' or "mute" switch. The third microphone does . 'I include an "on/off' and "mute" base but would not fit in the existing hole in the council counter/workspace and would have to be placed on the counter/workspace like the existing microphones. Staff has found it to be cumbersome to ensure that microphones are in the "on" position when needed and recommends that this feature is not used. The second microphone has a "mute" switch and can be mounted in the existing hole. This microphone (MX412S/C) would be the microphone desired/recommended by staff and it is believed that they would last for approximately 20 years. Please also find the General Ledger Audit Detail for the Cable Fund with a balance of $16,392.33. Subsequent to discussions with Mr. Kocinski, it is felt that within the next couple of years the City would be looking at purchasing/replacing the fo~owing: . Replacing the existing VCR used in recording the meetings. . Adding additional VCRs for cablecasting of programs when three (3) tapes are used for a meeting or event or multiple events cablecasted within a 24 hour period. · Replacing the stationary camera with a movable camera. This may require a new video switcher. · Replacing the existing TVNCR located in administration offices and used for VCR playback at meetings. Staff requests a motion from council to purchase new microphones for council chanlbers. fti T Product Profile http://www.audlo-technica.com/prodpro/profiles/PR02ax.html . Affordable design for voice and instrument pickup . Universal impedance for Lo-Z or Hi-Z inputs . Oversize ball-type multistage windscreen . On/off switch and professional 3-pin output connector . Includes 16.5' (5 m) cable (XLRF-type to 1/4" phone pl~g) PRO 2ax Specifications Element Dynamic Polar Pattern Cardioid Frequency Response 90 - 13,000 Hz Open Circuit Sensitivity -40 dB (10.0 mV) re 1V at 1 Pa ,lImpedance I 8000 ohms 'SWitCh I On/off ~Weight ~ 5.1 oz (145 g) ~outPut Connector I XLRM-type Accessories Furnished: Stand clamp H*,!OOncy ,"-1lS0 Poliar~n ... :un l.- i>- - "\ - , . 1'\ h 1U_~BI t ~ "" ttV if} 100* .5lJ:]Ut::l; #\olXpFJf1qJillf!'elln .m: 1(J; a 21W 1lRJ' ..... _~_f'\II_ bi\onCl.l8- i..a'le\'1;l -"=~1:;rI;lr~illl~1:O Conditions and Warrantv (11/ t@. AT123l!... CD , of 1 8/7/2002 10 :53 11M A-T Product Profile \\\ http://www.audlo-technica.com/prod prof profiles/PR04 7T. htmJ . Wide-range condenser element with low-mass diaphragm for superior performa nce . Self-contained electronics eliminate need for external power modules . Flat, smooth frequency response . Quiet, fixed-placement, long-life gooseneck . Direct mounts to any 5/8"-27 stand, or to included threaded mounting stud . 9.8' (3.0 m) cable permanently attached between microphone and XLRM-type connector . . Overall length of 12.40" (315.0 mm) . Also available in a 15.79" (401.0 mm)-Iong version as PRO 47TL PRO 47T Specifications E~:~d:~~er Is~:nda~,t~ :Ho::~ ~~:o Polar Pattern i!Oynamic Range (Typical) ~ Cardioid 1106 dB, 1 kHz <It Max. SPL Frequency Response l!IPhantom Power Requirements 70 - 16,000 Hz I 9 - 52V, 2 mA typical Open Circuit Sensitivity IWeight -37 dB (14.1 mV) re 1V at 1 Pol . 2.2 oz (63 g) Impedance IPower Module 100 ohms I Integral Maximum Input Sound Level IOutput Connector 134 dB SPL, 1 kHz at 1% T.H.D. :iii XLRM-type on cable Accessories AT8146 foam windscreen; AT8425 threaded Furnished: mounting stud MQqUl'ncy Re$ponsl; Pofol' P$Il)rn '" -"~". - - , -il i'>, , I I iSl) 100:2O!} -500 ili' a ~ill~ ~ ~ 1r~~-Qfl-M1i .5); 10); 00lr; ail)" 1W ,... ....".,~~ ~1U':!li_ Conditions and Warranty Soecification Sheet (odf) Related Models: PR0490, PR045 1 of 2 8/7/2002 10:42 AM Shure MX412 MX418 Microflex Gooseneck Microphones I wysiwyg:// 15/http://www.shure.com. .. ones/models/ mxgooseneck.asp?V= MIM Products :> Microphones :> Installed :> MicroFlex .:':>\6 - '-\ 16 Microflex MX412 and MX418 ;. More Info on this lJaQe Condenser Goosenecks with Interchangeable Cartridges Now More Flexible Than Ever. The MicrofJex Gooseneck Microphones. . . ff~C ? :;>yU -: . ,'; Z The Mlcroflex Gooseneck microphones' JdL bring a whole new meaning to the word flexible. Beyond their fully adjustable goosenecks lies a new level of flexibility the new Microflex interchangeable condenser microphone cartridge. Designed for easy replacement and available in cardioid, supercardioid and omnidirectional pOlar patterns, the interchangeable cartridges offer wide frequency response and accurate sound reproduction for a broad variety of applications, such as houses of worship, courtrooms and conference M&1-1:2D' llIIX412~ fl/I:)(....1~1E centers. Plus, the condenser cartridges fit every model in the new Microflex product line for enhanced convenience and consistent sound. Microflex Gooseneck microphones are available in four models with a variety of heights and mounting styles to choose from. One model includes a silent mute switch with LED indicator, a Shure Microflex exclusive. And every Microflex Gooseneck features high sensitivity and balanced, transformerless output for maximum immunity to electromagnetic hum and RF interference, even over long cable runs. Each Microflex Gooseneck microphone comes with a complete installation kit, including: . Shock Mount · Locking Flange Mount . Threaded Flange Mount (for MX412SE models) · Shock Mount Adapter (for MX412SE models) Optional accessories include locking metal and foam ball windscreens, snap-in and shock-mount microphone stand adapters. ll~f3 _ 8/7/200211:33 AM Shure MX412 MX418 Microflex Gooseneck Microphones wysiwyg:11 15/http://www.shure.com ... onesl models/mxgooseneck.asp?V; Ml~ I I I I I 2 of 3 I , U.$. Userl ~ . . .~_____~escription --~--~-~-~ 12-inch Gooseneck Condenser MX412/C Cardioid $307.84 Microphone, Attached XLR - Preamp, Shock Mount, Flange MX412/S supercardioidl $318.24 Mount, Snap-Fit Foam Windscreen '(optional Desktop Base with 10 foot MX412/N No Cartridge $235.04 Cable: A412B) 18~inch Gooseneck Condenser MX418/C I Cardioid $307.84 Microphone, Attached XLR Preamp, Shock Mount, Flange - Mount, Snap-Fit Foam Windscreen MX418/S Supercardioid $318.24 '(optional Desktop Base with 10 foot IMX~18/N I NoCartridge I $235.04 Cable: A412B) -- 12-inch Desktop Mini-Condenser MX412D/C Cardioid I $409.76 Gooseneck-Mounted Microphone, jMX412D/S "lsupercardioid $420.16 Desktop Base with 1 0 foot Cable, Snap-Fit Foam Windscreen MX412D/N No Cartridge $336.96 · 18-inch Desktop Mini-Condenser MX418D/C IC~rdi~id I $409.76 Gooseneck-Mounted Microphone, MX418D/S Supercardioid $420.16 Desktop Base with 10 foot Cable, Snap-Fit Foam Windscreen I MX418D/N j No Cartridge $336.96 -,-, , ^ '"'_"""""'+~'_'u 12-inch Gooseneck Condenser MX412SE/C Cardioid I $328.64 Microphone, Shock Mount, Flange Mount, 10-ft. Side-Exit Cable (or MX412SE/S Supercardioid $339.04 Bottom Exit), Snap-Fit Foam MX412SE/N No Cartridge I $255.84 Windscreen, In-Line Preamp - - 18-inch Gooseneck Condenser MX418SE/C Cardioid $328.64 Microphone, Shock Mount, Flange Mount, 10-ft Side-Exit (or MX418SE/S lsupercardioid I $339.04 Bottom-Exit) Cable, Snap-Fit Foam I $255.84 Windscreen, In-Line Preamp . MX418SE/N . No Cartridge - , .. ... _'0_- m.._"._' . I j -_ $339.04 12-inch Gooseneck Condenser I MX412S/C . Microphone, Attached XLR Cardioid Preamp, Shock Mount, Flange Mount, Snap-Fit Foam Supercardloid J $349.44 Windscreen, Mute Switch, LED MX412S/S Indicator 817/200211:33 AM I - I I S~ure MX412 MX418 MicrofJex Gooseneck Microphones wysiwyg:// 15/http://www.shure.com. .. ones/models/ mxgooseneck. asp?V~ MIM '(optional Desktop Base with 10 foot !MX412S/N No Cartridge I $266.24 Cable: A412B) i8-inch Gooseneck Condenser Microphone, Attached XLR MX418S/C Cardioid $339.04 Preamp, Shock Mount, Flange Mount, Snap-Fit Foam MX418S/S $349.44 Windscreen, Mute Switch, LED Supercardioid Indicator jMX418S/N .. '(optional Desktop Base with 10 foot No Cartridge $266.24 Cable: A412B) I ~\:ICiit(on?[:I(1f9rm:a!i~ri I KBase (answers to Frequently Asked Questions) See the MX400 Series Articles in our Knowledge Base. Ask questions and find thousands of answers to questions about Shure products and their applications, as well as audio in general. Frequency Response Curve Click for larQe view. Accessories and Replacement Parts MicroFlex Accessories and Replacement Parts Product Selection and Feature Guides Installed Microphones Selection Guide Additional Information Microflex User Guides Products> Microphones> Installed> MicroFlex '-'--'..""-'-~-"-"-,,-'-'--"---., _._"_...,-_._"'--_.,.,.-....~-- @ 1996-2002 Shure Incorporated, All Rights Reserved. CODyriahtslTrademarks I Priyacy Policy I Careers at Shure Tuesday June 25, 2002 I; of 3 8/7/2002 11:33 AM 05/05/2002 10:51 FAX 7634774395 EPA AUDIO VISUAL 1ll001/001 , w w w ... p a a u d 10 . c' 0 rn DA TE: August 8. 2002 FAX QUOTATION TO: A TTN: City of CentCIvilis Teresa Bender Centerville, MN PAX: PHONE: 651.429.8629 7910 HIghway 55 P.O. Box4Q AocWord, MN 55373 PH - (76fJ) 477.6931 FAX. (753) 477-4395 Staff@epaaudfo.com SALES REP: Chad Pingel Total Pagell: Qty grand Model and Description /!!;ach !!xIsnded 9 Shute MX412/C Gooseneck Microphones 220 00 1980 00 9 Shure MX412S1C GcoseIleck Mlctophones wI Mute Switch 240 00 2160 00 9 Shure MX412D1C Desk MOUJll:abJe GcoseneckMicrophone.s 290 00 2610 00 wlProw=ble ODlOff 9 Audio Teclmica PRO 47T Gooseneck Microphones (Does not include 111 00 999 00 shock mount) I - Aocop'lad By' W1I AR[ PLEASED TO .suaMI1' THe ABOVE QlJOTATlON 1=0" YOUR OONSIO;AATIO,,- Sl.J0I.JU) yo~ ""","E AN OIICliR, IE ASSURED rr WILL REG8VE QUR PROMPT ATTE\JTlON. 'THIS QUOTATION 1$ YAUP FOR ao OAYB. THEREAFTeFl IT IS SUBJECT TO Q'lA.'<<3.E WIT neUT NOTrcs. I Fund 614 CITY OF CENTERVILLE General Ledger Audit Detail Full Audit 2002 08/08/02 10:55 AM Page 1 GL Act G 614-101 OOCash !Jk. .,_,~W\in~~I&\'II;Ml~ ~'""1t1 Account is Active """,.-'.'''''", Begin Year Debit Credit ___.....,;.Ba1aifC~. < III! ~\ill:t'!i!l!IINJ ?~~~'Itilli!l'&..... .~~ ._~..... $18,853.29 $3,608.50 $6,069.46 / $16,392.33 i \",~ oebiS_~",,,"/'Credit 1 JANUARY .~!ill\ J Invoice Batch Name Vendor/Cust .-~-~--Check~.---- 1 2002 PayrJE Refer 1 2002 PayrJE Refer 2 FEBRUARY 2 2002 Pay Refer 22002 PayrJE Refer L____ G 614-10100 Cash PO 0 1-17-02 000000, G 614-10100 Cash 1 PO 0 01-31-020 000000 1 JANUARY Invoice Batch Name Vendor/Cust .--~-Check-~---. E 614-49840-220 RepMa o PO 0 022702 FIRSTAR BANK 016705 G 614-10100 Cash 1 PO 0 20-28-02-PR1 000000 2/27/2002 2 FEBRUARY I Begin $18,853.29 j $0.00 $48.48 $0.00 $58.88 $0.00 $107.36 Ending $18,745.93 r Begin $18,745.93l $0.00 $23.55 $0.00 $86.58 $0.00 Ending $110.13 $18,635.80 " ~ tervi{{e 'EstaG(isfted 1JJ57 STAFF REPORT DATE: August 14, 2002 TO: Honorable Mayor and Councilmembers Kim Moore-Sykes, City Administrator ~ FROM: RE: Anonymous Complaints ......................................................................... BACKGROUND As Staff, we have had several discussions regarding how we are to respond to anonymous complaints and what the policy should be. Staff has concerns that when we address anonymous complaints, we often become embroiled in neighborhood disputes. But on the other hand, some anonymous complaints are legitimate and need to be addressed. Also, chasing every anonymous complaints is time consuming. Staffis looking for additional direction in evaluating all anonymous complaints that we get and how we should pass them on to Council, if Council wants this information. $180,000.00 $160,000.00 ~155,678.48 $140,000.00 $120,000.00 $100,000.00 $80,000.00 $60,000.00 ~862.49 $40,000.00 $20,000.00-$4-+,"l-1MG- $0.00 Report date 8-9-02 , Disbursement - 8-1-02 thru 8-14-02 Receipts - 8-1-02 thru 8-9-02 & Payroll - 8-1-02 Disbursements Receipts Payroll ::!' <( ~ "' '" .. ~ "- :: N 0 Ol ~ 0 W ..J ..J ~ W I- Z W (,) U. o >- I- t3 ~ CD - .~ CI.l C)E'-< Z & ~ ><1 ~U'i 1;.,- .,;; "' :::> E ~ E ~ ::::l E'-< (J) Z ><1 ~ .,;; (,) .,;; CD :::> .c: u (.) i< N o o N ~ ::l Cl ~ ~ '" " ~ "" <> .ll .. C '" " ~ "" <> ~ E .. z OlOOro ..qCOOO ::~~ct C\ICON~ fI7-....tW '" '" '" "'"' "'''' ~8 o M'" ;; "'"' '" on OU) .... "'''' '" "'~ "'''' tri~ '" - "'''' co rt'>'<t 0 O)((l co 0 r-.:""':oo N El'7 C\I CD .... "'''' '" grngg~g8g~g~ g~rc;~8~g~gJg8 N '<tQ')Q:JO..-'<:t<Ol' ER- cit:A-ER-rt:i..,...=ER-(I}Vj.ER- '" "'''' ON ",0 mOil '" ~ '" g c; C'<') "": g ~ LO ER-~o Z;t6 .... '" @l~@lg~@l~@l~~~~~ 0000000000000 NC\l~(\l~NNNC\lC\lN~~ ~~~~:;!~~~~~~'<t.q- co05(O;;oCi3coQJ:(005tc05~a; ~ '" ~@l8@l~8~8888g88g8 ~ ~~~~~~gg~g~g~~~~G ~~~~;~;;~;~~~~~~~ ....'" 00 NN ........ 00 ~~ <:"" o()() 0"",, t; "m"to ~"-"- 1D>- UJ'-" 50::0::: <(()UJ "-,,,z . UJ UJ 1-1-(1) (1)<(" "-s>< ~~~ I-WZ _-'0 ()()() OlO.....C\l(l')'<:tIl)(&l gc::iNNNNNN ,.........,.........,....,...,....,.... 00000000 ~~~~~~~, S:::'cS:::-CJ:;..l::..r:..c OOOOOU()O "0"'0-0"0-0"0"0-0 Om "co Offi "(ij''ffi"iij "00"(6 a.. a.. a.. a.. a. a.. a...Q. () :;; '" W UJ Z "- o ~ ~>-rn ~~~ z"-'" "::!'UJ ::!'O"- ::1()::!, Oz" (),-,,'" UJ_w z....JCI)a:: <(~a::w '-'-lW{!) :JUJii::'1 5~oa:: t)UJ(9{!) ;:: ~I- UJU) en ~~ ~ LL(J')UJ> O~~O:: Zw:5UJ ~E~~ ...J:JowZ ....J~za::UJ ~Q~~D UJl-o(l)5~ ~<(lJ.JQo o~:J~o~ <9w(9Zf--2U: "I-z i1j UJ ill u.. r_..J:E:2:O " '" ~~ 00 "" '" '" <: .r; ()() """" "a; Om "-"- OlD N(1')"<;f"lt':l(D N~~~~Bl~~ ...... po.... ,... ..... ,.... ,- ,- ,- 00000000 ~~~~~~~~ .c.c;..c.s::;J::.J::,C..c ()()()()()()()() ~~~~~~~~ [l.ll...a..a..a..a..a..c.. UJ " <.) :J ~>-o ffi wz~ 0 "'<(z z ~o.w <( ",:ELL ul wOll. 2 ...JC)w W <Co./- rn (/)OU)c30 Sd~~wa::: ...Jt)>-cto ::l<(~Wo <205"1-.,,, ::.: 0 0 <(~ ffi t:> ~~!:!:!zow m........JCl::ZZ f-<i:<i~~g w w II: I- "' z ;;: :;; w z. Z o() 0 i=~ ~ ~ U)" rY. () ~5UJ~ rni=t:i::> w:J<(o... 1-...J::2:oo ooOwl-<1) Ww Z()oa::: Oa....a...\l.. rJ) Zz 20 t)i= UJ() ,,-" W'" zl- -(J')a:::aJ zzw~ '<(O>:J cou<(:r: 0::/-001- ffi~w:E ">::;;;0 (/)(f}\-I- o :;; ci UJ '-" >- Z " ~<rffi Cl<im ~~~ >:s>< ~re~gc;;~~~~ ~~~~~~~~~ 0000000'00 ~~~~~~~~~ .c.c.c.cJ;;.c.J::J;;.c O(jOO()OOUO '0"0'0\)"'0'0"0'1:1'1:1 "ro"n;"(ij"n;"co"ro"ro"co "ro 0. a. a... a.. a... a. a... a.. a.. '" c o Z OC UJ !:3 u: , CITY OF CENTERVILLE 08/09/0211:16 AM Page 1 *Check Summary Register@ TOTAL DISBURSEMENTS AUGUST 2002 Name Check Date Check Am! 10100 MAIN STREET BANK Paid Chk# 017194 CENTENNIAL LAKES POLICE DEPT Paid Chk# 017195 INTERNATIONAL UNION OF OPERATI Paid Chk# 017196 IRS/MAIN STREET BANK Paid Chk# 017197 LEAGUE OF MN CITIES INS TRUST Paid Chk# 017198 MINNESOTA DEPT OF REVENUE Paid Chk# 017199 NATIONWIDE RETIREMENT SOLUTION Paid Chk# 017200 NCPERS LIFE INSURANCE Paid Chk# 017201 PC SOLUTIONS. INC. Paid Chk# 017202 PUBLIC EMPLOYEES RETIREMENT Paid Chk# 017203 CENTER FRAME & WHEEL ALIGN. Paid Chk# 017204 LEAGUE OF MN CITIES INS TRUST Paid Chk# 017205 VALLEY CREEK LAWN & LANDSCAPE Paid Chk# 017206 VERIZON WIRELESS. BELLEVUE Paid Chk# 017207 A-l HYDRAULIC SALES & SERVICE Paid Chk# 017208 ALLIED BLACKTOP COMPANY Paid Chk# 017209 BARNA, GUZY & STEFFEN L TO Paid Chk# 017210 BENDER. TERESA Paid Chk# 017211 BONESTROO. ROSENE. ANDERLlK Paid Chk# 017212 CITY OF ST. PAUL Paid Chk# 017213 CLEARWATER CREEK Paid Chk# 017214 CONNEXUS ENERGY Paid Chk# 017215 CULLIGAN aid Chk# 017216 EXCEL TELECOMMUNICATIONS INC aid Chk# 017217 GOPHER SIGN COMPANY Paid Chk# 017218 GRANGERS BUMPER TO BUMPER Paid Chk# 017219 HUGO FEED MILL Paid Chk# 017220 INTERNATIONAL UNION OF OPERATI Paid Chk# 017221 LEAGUE OF MN CITIES INS TRUST Paid Chk# 017222 ME NARDS - FOREST LAKE Paid Chk# 017223 MET. COUNCIL ENV. SERVo (SDS) Paid Chk# 017224 OFFICE MAX Paid Chk# 017225 ON SITE SANITATION Paid Chk# 017226 PC SOLUTIONS, INC. Paid Chk# 017227 POSTMASTER Paid Chk# 017228 PRESS PUBLICATIONS Paid Chk# 017229 SUBURBAN INSPECTIONS Paid Chk# 017230 SWIFT CONSTRUCTION Paid Chk# 017231 TIME SAVER Paid Chk# 017232 TOM THUMB Paid Chk# 017233 W. W. GRAINGER, INC. Paid Chk# 017234 WESTAIR Paid Chk# 017235 XCEL ENERGY FILTER: None 8/1/2002 8/1/2002 8/1/2002 8/1/2002 8/1/2002 8/1/2002 8/1/2002 8/1/2002 8/112002 8/6/2002 8/6/2002 816/2002 8/612002 8/14/2002 8/14/2002 8/14/2002 8/14/2002 8/14/2002 8/14/2002 8/14/2002 8/14/2002 8/14/2002 8114/2002 8/14/2002 8/1412002 8/14/2002 8/14/2002 8/14/2002 8114/2002 8/14/2002 8/14/2002 8/14/2002 8/14/2002 8/14/2002 8/1412002 8/14/2002 8/14/2002 8/14/2002 8114/2002 8/14/2002 8114/2002 8/14/2002 Total Checks $35.510.56 $60.00 $4.312.74 $20.346.00 $687,67 $1,084.00 $16.00 $11.590.40 $1,672.94 $692.50 $540.00 $3.824.42 $289,82 $211.59 $34,886.80 $6.213,00 $24.08 $13,026.43 $105.35 $10,65 $475.55 $36.43 $15,81 $727.98 $7.83 $20.64 $60.00 $250.00 $9.57 $9.167.60 $438.00 $902.60 $3.840,00 $1,000.00 $196.00 $409.86 $600.00 $703.13 $16.50 $154.02 $60.00 $1,482.01 $155.678.48 Amount CITY OF CENTERVILLE Cash Receipts Tran Date Refer Comments Batch Name , 08/09/02 11:47 AM Page 1 FUND 101 Act Type G $2.50 $0.41 $2.50 $200.00 $200.00 $200.00 $92.50 $0.50 $3.50 $0.50 $0.50 $117.50 $200.00 $0.50 $0.50 $0.50 $1.59 $2.50 $2.00 $5.20 Act $1,033.20 Act Type R $8.00 $139.20 $3,031.79 $25.00 $25.00 $4.00 $139.30 $5,515.04 $25.00 $1.52 $3.20 $110.00 $4.00 $20.00 $20.00 $287.60 $60.00 $110.00 $139.30 $130.00 $1.25 $121.80 $0.25 $3,609.29 $130.00 $25.00 $50.00 8/1/2002 8/2/2002 8/2/2002 8/2/2002 8/212002 8/2/2002 8/2/2002 8/7/2002 8/7/2002 8/7/2002 8/7/2002 8/8/2002 8/8/2002 8/8/2002 8/8/2002 8/8/2002 8/8/2002 8/8/2002 8/8/2002 8/9/2002 8/1/2002 8/1/2002 8/2/2002 8/2/2002 8/2/2002 8/2/2002 8/2/2002 8/2/2002 8/2/2002 8/2/2002 8/8/2002 8/7/2002 8/7/2002 8/7/2002 8/7/2002 8/7/2002 8/7/2002 8/7/2002 8/8/2002 8/8/2002 8/8/2002 8/8/2002 8/8/2002 8/8/2002 8/8/2002 8/8/2002 8/8/2002 01716 HERITAGE STREET - 8-1-020 o UB UR Receipt Group 01 RE 8-2-2 01629 PELTIER LAKE OR -0 8-2-02 o 1747 DUPRE RD - 02-116 - 8-2-02 o 1421 MOUND TRAll- 02-11 8-2-02 01421 MOUNDTRAll-02-11 8-2-02 o 1747 DUPRE RD - 02-116 - 8-2-02 o 1755 OJIBWAY DR - C02-OS 8-7-02 o 7294 Mill RD - 02-119 8-7-02 o 7264 UNITY AVE - J. TORM 8-7-02 01757 OJIBWAY DR- C02-OS 8-7-02 o 1654 HUNTER'S TRAil 02-1 8-8-02 o 1654 HUNTER'S TRAIL 02-1 8-8-02 o 1721 WESTVIEW - SCHOOL 8-8-02 o 1757 OJIBWAY DR - M02-05 8-8-02 o 1755 OJIBWAY DR - M02-05 8-8-02 o UB UR Receipt Group 01 RE 8-2-02-U o 6849 CENTERVlllE RD - R 8-8-02-2 o 1946 -73RD ST - 02-120 8-8-02 o UB UR Receipt Group 01 RE 8-9-02U o M. CORDEll- 4 KIDS FOR 8-1-020 o 1716 HERITAGE STREET - 8-1-020 01747 DUPRE RD - 02-116. 8.2-02 o 1421 MOUND TRAil. 02-11 8-2-02 01747 DUPRE RD - 02-116 - 8-2-02 o WARGO PROGRAMS -2 KID 8-2-02 o 1629 PElTIER LAKE DR - 0 8-2-02 o 1421 MOUND TRAll- 02-11 8-2-02 o 1747 DUPRE RD - 02-116 - 8-2-02 o REBURSEMENT FOR PHON 8-2-02 o US Receipt Serv 102 CERTI 8-6-02UT o 1755 OJIBWAY DR - C02-OS 8-7-02 o POND STUDY - C. SANTO 8-7-02 o KEY DEPOSIT - RENTAL 0 8-7-02 o KEY DEPOSIT - RENTAL 0 8-7-02 o 7294 MILL RD - 02-119 8-7-02 o 7264 UNITY AVE - J. TORM 8-7-02 o 1757 OJIBWAY DR - C02-OS 8-7-02 o 6849 CENTERVlllE RD - R 8-8-02-2 o 1755 OJIBWAY DR - M02-05 8-8-02 o COPIES 8-8-02 o 1946 -73RD ST - 02-120 8-8-02 o COpy 8-8-02 o 1654 HUNTER'S TRAil 02-1 8-8-02 o 1757 OJIBWAY DR - M02-05 8-8-02 o 1654 HUNTER'S TRAil 02-1 8-8-02 o 1721 WESTVIEW - SCHOOL 8-8-02 G 101-24500 Bldg. Permit Surcharge G 101-11500 Accounts Receivable G 101-24500 Bldg. Permit Surcharge G 101-24504 Site Main. Escrow G 101-24500 Bldg. Permit Surcharge G 101-24504 Site Main, Escrow G 101-24500 Bldg. Permit Surcharge G 101-24503 Elec, Permit Surcharge G 101-24500 Bldg. Permit Surcharge G 101-24502 Mech. Permit Surcharge G 101-24503 Elec. Permit Surcharge G 101-24500 Bldg. Permit Surcharge G 101~24504 Site Main. E.scrow G 101-24503 Elec. Permit Surcharge G 101-24502 Mech. Permit Surcharge G 101-24502 Mech. Permit Surcharge G 101-11500 Accounts Receivable G 101-24500 Bldg. Permit Surcharge G 101-24500 Bldg. Permit Surcharge G 101-11500 Accounts Receivable R 101~34780 Recreation Fees R 1Q1~32210 Buildlng/Mech. Permits R 101~32210 Building/Mech, Permits R 101-32300 Site Maintenance Fees R 101~32300 Site Maintenance Fees R 101.34780 Recreation Fees R 101-32210 Building/Mech. Permits R 101.32210 Building/Mech, Permits R 101-32250 Mail Box Fees R 101-36270 Refunds/Reimbursements R 101-36200 Miscellaneous Revenues R101.32225 Electrical Inspection R 101-34780 Recreation Fees R 101-36270 Refunds/Reimbursements R 101-36270 Refunds/Reimbursements R 101-32210 Building/Mech. Permits R 101-32210 Building/Mech. Permits R 101-32225 Electrical Inspection R 101-32210 Building/Mech. Permits R 101-32210 Building/Mech. Permits R 101-36200 Miscellaneous Revenues R 101-32210 Building/Mech. Permits R 101-36200 Miscellaneous Revenues R 101-32210 Building/Mech. Permits R 101-32210 BuHdingfMech. Permits R 101-32300 Site Maintenance Fees R 101-32225 Electrical Inspection CITY OF CENTERVILLE Cash Receipts 08/09/02 11 :47 AM Page 2 Tran Batch Amount Date Refer Comments Name Act $13,735.54 FUND 10 $14,768.74 FUND 415 ActType R $43.95 8/1/2002 o US Receipt Serv 10 DRAIN F 08-01-02-u! R 415-32350 Storm Water Drainage Fu $0.36 8/1/2002 o US Receipt Serv Pen 10 DR 08-01-02-u! R 415-32350 Storm Water Drainage Fu $0.03 8/2/2002 o US Receipt Ssrv Pen 10 DR 8-2-2 R 415-32350 Storm Water Drainage Fu $36.50 8/2/2002 o UB Receipt Serv 10 DRAIN F 8-2-2 R 415-32350 Storm Water Drainage Fu $0.38 8/2/2002 o US Receipt Serv Pen 10 OR 8-2-02UT R 415-32350 Storm Water Drainage Fu $200.00 8/2/2002 01747 DUPRE RD - 02-116- 8-2-02 R 415-32350 Storm Water Drainage Fu $62.21 8/2/2002 o UB Receipt Serv 10 DRAIN F 8-2-02UT R 415-32350 Storm Water Drainage Fu $200.00 8/2/2002 o 1421 MaUNa TRAIL - 02-11 8-2-02 R 415-32350 Storm Water Drainage Fu $57.00 8/5/2002 o UB Receipt Serv 10 DRAIN F 8-5-02u R 415-32350 Storm Water Drainage Fu $0.30 8/5/2002 o US Receipt Serv Pen 10 DR 8-5-02u R 415-32350 Storm Water Drainage Fu $1.65 8/6/2002 o US Receipt Serv Pen 10 DR 8-6-02UT R 415-32350 Storm Water Drainage Fu $170.89 8/6/2002 o UB Receipt Serv 10 DRAIN F 8-6-02UT R 415-32350 Storm Water Drainage Fu $134.33 8/7/2002 o US Receipt Serv 10 DRAIN F 8-7-02U R 415-32350 Storm Water Drainage Fu $0.90 8/7/2002 o US Receipt SelV Pen 10 DR 8-7-02U R 415~32350 Storm Water Drainage Fu $63.20 8/8/2002 o US Receipt Serv 10 DRAIN F 8~8~02u R 415~32350 Storm Water Drainage Fu $200.00 8/8/2002 o 1654 HUNTER'S TRAIL 02-1 8-8-02 R 415~32350 Storm Water Drainage Fu $42.26 8/8/2002 o UB Receipt Serv 10 DRAIN F 8-2-02-U R 415~32350 Storm Water Drainage Fu $0.03 8/8/2002 o US Receipt Serv Pen 10 DR 8-2-02-U R 415~32350 Storm Water Drainage Fu $0.33 8/8/2002 o US Receipt Serv Pen 10 DR 8-8-02u R 415~32350 Storm Water Drainage Fu $0.03 8/9/2002 o US Receipt Serv Pen 10 OR 8-9-02U R 415-32350 Storm Water Drainage Fu $58.34 8/9/2002 o UB Receipt Serv 10 DRAIN F 8-9-02U R 415~32350 Stann Water Drainage Fu Act $1,272.69 FUND 41 $1,272.69 FUND 601 Act Type G $2.22 8/212002 o US Receipt Sure 1 SALES T 8-2-02UT G 601~20800 State Sales & Use Tax $89.94 8/7/2002 o US Receipt Sure 1 SALES T 8-7-02U G 601~20800 State Sales & Use Tax $1.55 8/9/2002 o US Receipt Sure 1 SALES T 8-9-02U G 601-20800 State Sales & Use Tax Act $93.71 Act Type R $0.56 8/1/2002 o US Receipt Serv Pen 1 WAT 08-01-02-ut R 601~3710o Water Sales $49.37 8/1/2002 o US Receipt Serv 30 WATER 08-01-02-ut R 601 ~34400 Safe Drinking Water Fee $432.68 8/1/2002 o UB Receipt Serv 1 WATER 08-01-02-ut R 601 ~371 00 Water Sales $0.32 8/2/2002 o US Receipt Serv Pen 1 WAT 8-2-2 R 601 ~371 00 Water Sales $729.34 8/2/2002 o US Receipt Serv 15 WATER 8-2-02UT R 601 ~371 00 Water Sales $290.00 8/2/2002 o 1747 DUPRE RD - 02-116- 8-2-02 R 601 ~34600 Water Meter Charges $1,500.00 8/2/2002 o 1747 DUPRE RD - 02-116- 8-2-02 R 601-37150 Water ConnectfReconnec $0.12 8/2/2002 o US Receipt Serv Pen 15 WA 8-2-02UT R 601-37100 Water Sales $61.62 8/2/2002 o US Receipt Serv 30 WATER 8-2-02UT R 601-34400 Safe Drinking Water Fee $518.14 8/2/2002 o UB Receipt Serv 1 WATER 8-2-02UT R 601-37100 Water Sales $508.70 8/2/2002 o UB Receipt Serv 1 WATER 8-2-2 R 601-37100 Water Sales $3.82 8/2/2002 o US Receipt Serv Pen 1 WAT 8-2-02UT R 601-37100 Water Sales $1,500.00 8/2/2002 o 1421 MOUND TRAIL - 02-11 8-2-02 R 601-37150 Water ConnecUReconnec CITY OF CENTERVILLE Cash Receipts 08/09/02 11 :47 AM Page 3 Tran Batch Amount Date Refer Comments Name $290.00 8/2/2002 o 1421 MOUND TRAil - 02-11 8-2-02 R 601-34600 Water Meter Charges $47.58 8/2/2002 o US Receipt Serv 30 WATER 8-2-2 R 601~34400 Safe Drinking Water Fee $4.08 8/5/2002 o US Receipt Serv Pen 1 WAT 8-5-02u R 601-37100 Water Sales $731.00 8/5/2002 o US Receipt Serv 1 WATER 8-5-02u R 601-37100 Water Sales $78.15 8/5/2002 o US Receipt Serv 30 WATER 8-5-02u R 601.34400 Safe Drinking Water Fee $2,126.02 8/6/2002 o US Receipt Serv 1 WATER 8-6-02UT R 601.37100 Water Sales $9.33 8/6/2002 o US Receipt Serv Pen 1 WAT 8-6-02UT R 601-37100 Water Sales $172,01 8/6/2002 o US Receipt Serv 30 WATER 8-6-02UT R 601-34400 Safe Drinking Water Fee $1,518.46 8/7/2002 o US Receipt Serv 1 WATER 8-7-02U R 601-37100 Water Sales $26.15 8/7/2002 o US Receipt Serv 103 SERVI 8-7-02U R 601-37150 Water ConnecUReconnec $169.09 8/7/2002 o US Receipt Serv 30 WATER 8-7-02U R 601-34400 Safe Drinking Water Fee $1,383.50 8/7/2002 o US Receipt Serv 15 WATER 8-7 -02U R 601-37100 Water Sales $7.82 8/7/2002 o UB Receipt Serv Pen 1 WAT 8-7 -02U R 601-37100 Water Sales $290.00 8/8/2002 o 1654 HUNTER'S TRAil 02-1 8-8-02 R 601-34600 Water Meter Charges $1,500.00 8/8/2002 o 1654 HUNTER'S TRAil 02-1 8-8-02 R 601.37150 Water ConnecUReconnec $604.97 8/8/2002 o US Receipt Serv 1 WATER 8-2-02-U R 601-37100 Water Sales $491.10 8/8/2002 o US Receipt Serv 1 WATER 8-8-02u R 601-37100 Water Sales $57.31 8/8/2002 o UB Receipt Serv 30 WATER 8-2-02-U R 601 H34400 Safe Drinking Water Fee $2.64 8/8/2002 o US Receipt Serv Pen 1 WAT 8-8-02u R 601-37100 Water Sales $57.49 8/8/2002 o US Receipt Serv 30 WATER 8-8-02u R 601-34400 Safe Drinking Water Fee $0.49 8/8/2002 o US Receipt Serv Pen 1 WAT 8-2-02-U R 601-37100 Water Sales $0.22 8/9/2002 o US Receipt Serv Pen 1 WAT 8-9-02U R 601-37100 Water Sales $69.58 8/9/2002 o US Receipt Serv 30 WATER 8-9-02U R 601-34400 Safe Drinking Water Fee $23.80 8/9/2002 o US Receipt Serv 15 WATER 8-9-02U R 601-37100 Water Sales $710.30 8/9/2002 o US Receipt Serv 1 WATER 8-9-02U R 601-37100 Water Sales Act $15,965.76 FUND 60 $16,059.47 FUND 602 Act Type G $1,200.00 8/212002 01747 DUPRE RD - 02-116- 8-2-02 G 602-34407 Service Availability Charg $1,200.00 8/2/2002 o 1421 MOUND TRAil - 02-11 8-2-02 G 602-34407 Service Availability Charg $1,200.00 8/8/2002 o 1654 HUNTER'S TRAil 02-1 8-8-02 G 602-34407 Service Availability Charg Act $3,600.00 Act Type R $717.90 8/1/2002 o US Receipt Serv 6 SEWER 08-01-02-ut R 602-37200 Sewer Sales $5.77 8/1/2002 o US Receipt Serv Pen 6 SEW 08-01-02-ut R 602-37200 Sewer Sales $2,000.00 8/2/2002 o 1747 DUPRE RD - 02-116- 8-2-02 R 602-37250 Sewer ConnectlReconnec $4.76 8/2/2002 o US Receipt Serv Pen 18 SE 8-2-02UT R 602-37200 Sewer Sales $5.35 8/2/2002 o US Receipt Serv Pen 6 SEW 8-2-02UT R 602~37200 Sewer Sales $839.98 8/2/2002 o US Receipt Serv 6 SEWER 8-2-02UT R 602-37200 Sewer Sales $571.67 8/2/2002 o US Recejpt Serv 18 SEWER 8-2-02UT R 602-37200 Sewer Sales $2,000.00 8/2/2002 o 1421 MOUND TRAil - 02-11 8-2-02 R 602~37250 Sewer ConnectlReconnec $0.45 8/2/2002 o US Receipt Serv Pen 6 SEW 8-2-2 R 602-37200 Sewer Sales $596.15 8/2/2002 o UB Receipt Serv 6 SEWER 8-2-2 R 602-37200 Sewer Sales $4.90 8/5/2002 o US Receipt Serv Pen 6 SEW 8-5-02u R 602-37200 Sewer Sales $882.00 8/5/2002 o US Receipt Serv 6 SEWER 8-5-02u R 602-37200 Sewer Sales $187.50 8/6/2002 o US Receipt Serv 18 SEWER 8-6-02UT R 602~37200 Sewer Sales $8.95 8/6/2002 o US Receipt Serv Pen 18 SE 8-6-02UT R 602-37200 Sewer Sales $3,060.90 8/6/2002 o US Receipt Serv 6 SEWER 8-6-02UT R 602-37200 Sewer Sales $20.86 8/6/2002 o US Receipt Serv Pen 6 SEW 8-6-02UT R 602-37200 Sewer Sales -.----- Amount CITY OF CENTERVILLE Cash Receipts 08/09/02 11 :47 AM Page 4 Tran Date Refer Comments Batch Name Act $86.02 $14.70 $1.935.99 $690.38 $5.35 $0.44 $1 ,032.25 $2,000.00 $854.87 $0.45 $98.00 $17.625.59 FUND 60 $21.225.59 FUND 620 Act Type R Act $12.00 $12.00 $12.00 $36.00 FUND 62 $36.00 FUND 801 Act Type R $1,500.00 Act $1,500.00 FUND 80 $1,500.00 $54,862.49 8/7/2002 8/7/2002 8/7/2002 8/8/2002 8/8/2002 8/8/2002 8/8/2002 8/8/2002 8/9/2002 8/9/2002 8/9/2002 8/212002 8/2/2002 8/7/2002 8/2/2002 o UB Receipt Serv 18 SEWER o US Receipt Serv Pen 6 SEW o US Receipt Serv 6 SEWER o UB Receipt Serv 6 SEWER o US Receipt Serv Pen 6 SEW o US Receipt Serv Pen 6 SEW o UB Receipt Serv 6 SEWER o 1654 HUNTER'S TRAIL 02-1 o UB Receipt Serv 6 SEWER o US Receipt Serv Pen 6 SEW o UB Receipt Serv 18 SEWER 6-7-02U 8-7-02U 6-7-02U 6-2-02-U 8-8-02u 8-2-02-U 6-6-02u 8-8-02 8-9-02U 8-9-02U 8-9-02U o T-SHIRT - KAREN BURQUE 8-2-02 o T-SHIRT - BOB WRIGHT 8-2-02 o CENTERVILLE SHIRT 8-7-02 o 1638 HUNTER'S TRAIL - SO 8-2-02 R 602-37200 Sewer Sales R 602-37200 Sewer Sales R 602-37200 Sewer Sales R 602-37200 Sewer Sales R 602-37200 Sewer Sales R 602-37200 Sewer Sales R 602-37200 Sewer Sales R 602-37250 Sewer Connect/Reconnec R 602-37200 Sewer Sales R 602-37200 Sewer Sales R 602-37200 Sewer Sales R 620-36200 Miscellaneous Revenues R 620-36200 Miscellaneous Revenues R 620-36200 Miscellaneous Revenues R 801-36235 Escrow Deposits FILTER: (([Period] in(8) and [Act Year] = '2002') and [Tran Nbr] in(10,13)) and (([Period] in(8) and [Act Year] = '2002') and [Tran Nbr] in(10,13)) ,_ :;; <( 0> 0 '" " ~ 0- ~ ~ N f2 m 0 DO 0 '" '" 0 :;: <0 N "' 0 0 0 0 0 N 0 0 0 '" '" '" '" u '" '" '" N '" '" 0 0 '" '" "' 0 0 0 0 '" '" "' ~ 0 " a:; <0 a:; .; 0 :;: 0 <0 a:; '" N 0 0 0 0 0 ;; .c~ '" "' ~ ?"- m N ~ '" '" '" '" 0 '" '" O~ "'. " '" ~ ". "'. ;;; ;;; '" 1"-. ~ N N '" N N '" ~ N. ;;; N. N ~ ~ ;;; ;;; '" '" '" '" '" 1"-. '" '" '" '" '" '" ;;; "'- N '" <0 " '" "' N '" '" '" ~ 0 "' '" N "' '" U " " '" '" '" '" N "' '" '" '" 0 N '" '" N '" ~ " $ M .; 0 .; M ,.c 0 ?"- M ..,; O!i 0 ,.c ,.c .; ,.c ,.c .cO " <0 '" '" N m ~ 0 '" '" '" N ?"- m 0 0 E '" "'. "' "'. "'. o. m ~ ;;; '" o. l"- N N ~ N <( '" '" ;;; ;;; ~ '" '" ;;; '" '" '" '" '" ~ ;;; '" '" W N N N N N N N N N N N N N N N N N -l -t3.s 0 0 0 0 0 '" 0 0 0 '" '" 0 0 0 0 0 0 0 0 0 0 0 '" '" 0 '" 0 0 0 0 '" 0 '" '" -l ~ " ~ ~ f:! f:! ~ s: f:! '" '" s: '" ~ '" ~ ~ '" '" ~ .. ti" ~ ;;; ~ ~ ~ ~ Ql "' - "' DO "' - - "' DO DO "' "' "' "' "' "' "' .... W III I- OJ Z Ql W a; u" U ..II:: o u <.> rnO> U. Ql rn 0 ..c ~ U "S .J U CC <( <3 I -; W <n >- m CC w Z I >- :;; ..J <( f- <( f- cc "2 z W f- W 0 0 <( I w a 0 :;; w <( f- Z 0 :;; ~ f- -; vi ..J , 0 ~ 0:' z <n <n :J :;; cc E w ..J :;; ..J W Z w 1i" 1i" >= <( <(. w w Z f- W cc c5 I .. Z ::J "2 '" CJ <( " <( cc <( a Z w w 6 u z z >- I :> <.5 f- ,: '" :2' 0- 0> W 0- Z <n f- <n a <( :2' <( '" 1i" <( ~ '" cc. <( W w cc <n 0 <n w 0:' w <n Z w U I <n w '" w ~ w z (j) a en <n W ",. w cc I vi 0 W ::J 0 > N 0- ..J W 0 <n ..J Q. a ..J w a ::J 0- f- :? cc cc z w a ..J w <( ..J E a <( f- a <( u w w a w 5: '" w 5: '" w w <.> 0- <n :2' 0- :2' 0- 0 0 :2' m <n m z <n f- >- .. '" "' N '" 0 '" .. I"- <0 " cr; '" '" '" '" ;:: '" N 1'; N '" '" '" I"- '" '" '" '" "' I"- '" I"- "' ~ '" 0 '" 0 '" '" 6 0 ~ 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 :5 0 0 Q. 0 0 0 0 0 0 0 '" '" '" '" 0 0 '" '" '" E 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 '" 0 0 0 0 0 0 0 0 0 w '" 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 '" N '" " '" '" I"- "' '" 0 ;;; N '" " '" '" I"- g " .. " " g " ~ " '" '" '" '" ~ '" '" u '" '" '" '" '" '" '" '" '" '" '" '" '" .. '" '" '" '" '" '" '" '" '" '" '" '" '" '" '" '" .c 0 '" 0 0 '" '" 0 '" 0 0 0 0 0 0 '" 0 0 0.. '" '" 0 0 0 0 0 0 0 0 0 0 0 0 '" 0 0 '0 >>0 '" '" '" '" '" '" '" '" '" '" '" ~ '" '" '" '" '" tf "i ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ "- >>" ~ ~ ~ ~ ~ " e 6 6 6 6 6 6 6 6 6 6 6 6 "-0 0 0 0 0 0 ~ N N N N N N N N N N N N N N N N N .. 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 ~ 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 >- N N N N N N N N N N N N N N N N N 1- - Centennial Fire District Check Register 8/6/2002 The disbursements listed below are submitted by the Centennial Fire District for your approval: DATE CHECK# NAME ACCOUNT AMOUNT 7130/2002 13321 American Fastener 42110 - Other Maintenance 6.00 713012002 13322 Aspen Mills 42120 - Uniform Expense 505.50 7130/2002 13323 Bee Line Alignment 42017 - Other Vehicle Maintenance 100.00 7130/2002 13324 Centennial Utilities 42251 - Station 1 - Gas 81.74 7/3012002 13325 David Bruder 42130 - Equipment Expense 71.75 7/30/2002 13326 DTE Energy Technologies 42110 - Other Maintenance 1,070.10 7/30/2002 13327 Janet Haapoja 42180 - Office Supplies 64.91 7130/2002 13328 Metrocall 42240 - Telephone Expense 70.47 7/30/2002 13329 Oxygen Service Company, Inc. 42270 - Breathing Air 224.25 7/30/2002 13330 Reliant Energy Minnegasco 42253 - Station 2 - Gas 59.90 7/30/2002 13331 u*VOID*** 00000 - VOID 0.00 7/30/2002 13332 Cameron Haapoja 45010 - Safety Camp Expense 120.00 7/30/2002 13333 Celena T odora 45010 - Safety Camp Expense 10.00 7/30/2002 13334 Janet Haapoja 45010 - Safety Camp Expense 99.83 7/3012002 13335 Maple Chase Company 45010 - Safety Camp Expense 900.86 7/30/2002 13336 Zep Manufacturing Co. 42230 - Cieaning Supplies Service 172.24 7/30/2002 13337 Red Rooster Auto Stores 42000 - Vehicle Maintenance 71.97 7/30/2002 13338 ***VOID*"'* 00000 - VOID 0.00 8/6/2002 13339 Aspen Mills 42120 - Uniform Expense 287.50 8/6/2002 13340 David Bruder 42110 - Other Maintenance 10.59 8/6/2002 13341 Emergency Medicai Products, Inc. 42260 - Medical Supplies 81.39 8/6/2002 13342 Frattallone's Hardware 42130 - Equipment Expense 110.97 816/2002 13343 Hugo Feed Mill & Elevator 42130 - Equipment Expense 18.63 8/6/2002 13344 McLeod USA 42240 - Telephone Expense 355.41 8/6/2002 13345 MN Fire Service Certification Board 42220 - Travel, Conf., School 300.00 8/6/2002 13346 Orkin Exterminating 42110 - Other Maintenance 51.12 8/6/2002 13347 Red Rooster Auto Stores 42110 - Other Maintenance 6.62 8/6/2002 13348 Verizon Wireless 42240 - Telephone Expense 171.76 8/6/2002 13349 Vikin9 Office Products 42180 - Office Supplies 223.50 8/6/2002 13350 Crown Trophy 45010 - Safety Camp Expense 370.88 816/2002 13351 Bill Elliott 45510 - Garage Expense 6,780.00 81612002 13352 Cal Rolstad 45510 - Gerage Expense 491.00 8/6/2002 13353 Randy T. Rolstad 45510 - Garage Expense 252.93 Total $13,141.82 1 of 1 STATE OF MINNESOTA COUNTY OF ANOKA CIlY OF CENTERVILLE AMENDMENT TO ORDINANCE #4 AN ORDINANCE REGULATING THE USE OF LAND, LOCATION, BULK, HEIGHT, AND USE OF STRUCTURES AND THE ARRANGEMENT OF THE STRUCTURES, ON LOTS, AND THE DENSIlY OR POPULATION IN THE CIlY OF CENTERVILLE, MINNESOTA AND PROVIDING FOR THE ADMINISTRATION AND ENFORCEMENT OF SUCH REGULATIONS. ADULT ORIENTATED BUSINESSES ARE REGULATED SEPARATELY BY CITY ORDINANCE' Amendments have been made to the following Divisions of this ordinance: Division IS: Definitions Division 25: Lot Provisions Division 30: Non-Conforming Uses and Structures Division 35: Home Occupations Division 40: Single-Family Dwelling Requirements Division 45: Temporary Dwellings and Structures Division so: Driveway and Parking Lot Improvements Division 55: Public Utilities Required Division 60: Relocated Buildings or Structures Division 65: Accessory Structures and Uses Division 70: Site Plan Review Required Division 75: Final Grading and Landscaping Division 80: Zoning DistrictslUse Regulations Division 90: Parking Requirements Division 110: Sign Regulations Division 115: Height Division 120: Yards Division 135: Nuisance Standards Division 165: Parking Requirements/Off-Street Parking Division 180: Planned Unit Developments (PUDs) Division 190: Interim Uses Division 205: Enforcement and Violations A printed copy of this ordinance is available for inspection by any person at the office of the City Clerk during normal business hours. Duly passed and approved August 14,2002 and will become in force upon publication. Teresa Bender/City Clerk Published in the Quad Community Press on August 27, 2002 . Effective 9/5/00 City of Centerville Ord. #4 STATE OF MINNESOTA COUNTY OF ANOKA CITY OF CENTERVILLE ORDINANCE #4 An Ordinance regulating the use of land, location, bulk, height, and use of structures and the arrangement of the structures, on lots, and the density or population in the City of Centerville, Minnesota and providing for the administration and enforcement of such regulations. Adult orientated businesses are regulated separately by City Ordinance. The City Council of the City of Centerville ordains as follows: DIVISION 10: General Provisions Section 010-010: Title. This ordinance shall be known as Ordinance #4, City of Centerville Zoning Ordinance except as herein referred to as "this Ordinance". Section 010-020: Purpose. It is the purpose of this Ordinance to: · Protect and promote public health, safety and general welfare. . Protect the natural resources in the City. · Establish land use patterns and development regulations consistent with the City of Centerville Comprehensive Plan. . Prevent overcrowding of land. . Limit congestion and promote safety in the public rights-of-way. · Prevent the premature demand of public services. · Stage development consistent with the efficient provision of public utilities and public services. · Maintain the small town character and quality of living in the community. · Establish compatibility of land uses in the City to protect existing investments and property values. · Promote opportunities for cohesive and compatible business development. · Establish guidelines and regulations to promote housing variety and quality living environments. Section 010-030: Jurisdiction. The geographic jurisdiction of this Ordinance includes the entire area within the corporate limits of Centerville, Minnesota. Land areas which may be added to the City by annexation, merger or other means shall be classified R-1 Rural Residential until such time that the City Council may rezone the added territory to more appropriate classification. ection 010-040: Application. Where the conditions imposed by any provisions of this Ordinance are _Ither more or less restrictive than comparable conditions imposed by any other regulation, the regulations which impose the higher standard or requirements shall prevail. Page 1 of 59 , Effective 9/5/00 City of Centerville Ord. #4 Section 010-050: Severability. If any provision of this Ordinance or the application of any provision to particular circumstances is held invalid, the remainder of the Ordinance or the application of such provision to other circumstances shall not be affected. Section 010-060: Repeal. Ordinances, including all prior Zoning Ordinances and Amendments or parts thereof in force at the time this Ordinance shall take effect and Ordinances inconsistent herewith are hereby repealed, including Centerville Ordinance #10. Nothing contained in this Ordinance repeals or amends any Ordinance requiring a permit or license to engage in any business or occupation. Division 15: Definitions Section 015-010 Specific purposes. For the purposes of this Ordinance, certain words contained herein have the following meaning. Other words not included in this Section shall have the meaning defined in Minnesota State Statutes. Other words not so defined shall have the meaning customarily associated with them. Section 015-020: Definitions. Abandonment - To cease or discontinue a use or activity without intent to resume, but excluding temporary or short term interruptions to a use or activity during periods of remodeling, maintaining, or otherwise improving or rearranging a facility, or during normal periods of vacation or seasonal closure. Abutting - Having a common border with, or being separated from such a common border by a right-of- way, alley or easement. Accessory Building - A subordinate structure detached from but located on the same lot as the principal structure, the use of which is incidental and accessory to that of the principal structure. Accessory Use - A use incidental to, and on the same lot as, a principal use. Agriculture - The use of land for agriculture purposes, including farming, dairying, pasturage, agricultural, horticulture, floriculture, viticulture, and animal poultry husbandry and the necessary accessory uses for packing, treating, or storing the produce; provided, however, the operation of any such accessory uses shall be secondary to that of normal agricultural activities. Alley - A public or private way permanently reserved as a secondary means of access to abutting property. Alteration - Any change, addition, or modification, in construction or occupancy of an existing structure. Alteration, Structural - Any change in the supporting members of a building or structure, such as bearing walls, columns, beams, or girders; provided, however, the application of any exterior siding to an existing building for the purpose of beautifying and modernizing shall not be considered a structural alteration. Antenna - Any system of wires, poles, rods, reflecting discs, satellite dishes or similar devices used for the transmission or reception of electromagnetic waves external to or attached to the exterior of any Page 2 of 59 Effective 9/5/00 City of CentervilJe Ord. #4 building. Apartment - A room or suite of rooms, including bath and kitchen facilities, in a multiple-family building designed for occupancy by a single family. Apartment, Accessory - An apartment that is secondary and incidental to a principal use or building. Area Identification Sign - A freestanding sign which identifies the name of a residential subdivision, commercial or industrial development. Basement - A portion of a building located partly underground, having more then 50% of its floor-to- ceiling height below the average grade of the adjoining ground. Split level, split entry and earth sheltered homes shall be construed to satisfy basement requirements. . Block - A tract of land bounded by streets, or a combination of streets, parks, cemeteries, railroad rights- of-way, shore lines, waterways or corporate boundary lines of the City. Board - The Board of Appeals and Adjustments of the City of Centerville. Boathouse - A structure designed and used solely for the storage of boats or boating equipment. Building - Any structure having a roof which may provide shelter or enclosure of persons, animal or :hattel, and when said structure is divided by party walls without openings, each portion of such building so separated shall be deemed a separate building. Buildable Area - The space remaining on a zoning lot after minimum yard and open space requirements have been met. Building Coverage - See Lot Coverage. Building Line - The line, parallel to the street line, that passes through the point of the principal building nearest the front lot line. Building, Principal - See Principal Structure. Business Area - Any business activity, which renders service to other commercial or industrial enterprises. Certificate of Occupancy - Issued by the Building Official/Inspector of the City upon satisfactory final inspection of dwelling unit(s) or commercial building(s). City Councilor Council - The City Council of the City of Centerville. Clear Cutting - The indiscriminate removal of trees, shrubs, or undergrowth with the intention of reparing real property for non-agricultural development purposes. This definition shall not include the selective removal of non-native tree and shrub species when the soil is left relatively undisturbed, removal of dead trees or normal mowing operations. Page 3 of 59 Effective 9/5/00 City of Centerville Ord. #4 Clinic - Any establishment where human patients are examined and treated by doctors or dentists but not hospitalized overnight. Club - Any establishment operated for social, recreational, or educational purposes but open only to members and not the general public. Cluster Housing - The grouping of single-family dwellings within specified areas while maintaining the same overall allowable density in that same area. Commercial Use - An occupation, employment, or enterprise that is carried on for profit by the owner, lessee, or licensee. Commission - The Planning and Zoning Commission of the City of Centerville. Commissioner - A member of the Planning and Zoning Commission. Comprehensive Plan - A compilation of policy statements, goals, standards and maps for guiding the physical, social and economic development of the City and including a land use plan, a community facilities plan and a transportation plan which has been prepared and adopted by the City of Centerville. Conditional Use - A use, which because of special problems of control requires reasonable limitations peculiar to the use for the protection of the public welfare and the integrity of the Comprehensive Plan. Conditional Use Permit - A permit, issued by the Council, in accordance with procedures specified in this Ordinance as a flexibility device to enable the council to assign dimensions to a proposed use or conditions surrounding it after consideration of adjacent uses and their functions and the special problems which the proposed use permits. Contractor's Yard - An area where vehicles, equipment and/or construction materials and supplies commonly used by building, excavation, roadway construction and similar contractors are stored or serviced. The contractor's yard includes both areas of outdoor storage and areas confined within a completely enclosed building used in conjunction with a contractor's business. Coverage - That portion of a lot covered by principal and accessory use structures. Cul-de-sac - A local street, one end of which is closed and consists of a circular turn around. Day Care Facilities - A state licensed day care facility, as defined in Minnesota Statutes, Chapter 462. Deck - A horizontal, unenclosed platform with or without attached railings, seats, trellises, or other features, attached or functionally related to a principal use or site. Density - The number of dwelling units permitted per net acre of land. Development - All structures and other modifications of the natural landscape above and below ground or water, on a particular site. Page 4 of 59 Effective 9/5/00 City of Centerville Ord. #4 District - See Zone. Drive-In Establishment - An establishment which accommodates the patron's automobile from which the occupants may receive a service or in which products purchased from the establishment may be consumed or business conducted in the automobile. Dwelling - A building or portion thereof that provides living facilities for one or more families. Dwelling, Single-Family, Attached (group, row, and townhouses) - One (1) of two (2) or more residential buildings having a common or a party wall separating dwelling units. Dwelling, Single-Family, Detached - A residential building containing not more than one (1) dwelling unit entirely surrounded by open space on the same lot. . Dwelling, Two-Family - A building used exclusively for occupancy by two (2) families living independently of each other. Dwelling, Multiple - A detached, residential building containing three (3) or more dwelling units, including what is commonly known as an apartment building, but not including group, row ortownhouses. Dwelling, Seasonal - A dwelling not used for permanent residence and not occupied for more then six months in each year. Dwelling Unit - One (1) or more rooms physically arranged so as to create an independent housekeeping establishment for occupancy by one (1) family with separate toilets and facilities for cooking and sleeping. Easement - The right of a person, government agency, or public utility company to use public or private land owned by another for a specific purpose. Essential Services - Public and private utilities required by the resident and working population. Family - An individual, or two (2) or more persons related by blood, marriage or adoption, or a group of not more than five (5) persons not so related, living together as a single housekeeping unit using common cooking and kitchen facilities. Facade - The exterior wall of a building exposed to a public view or that wall viewed by persons not within the building. Fence - Any artificially constructed barrier of any material or combination of materials erected to enclose or screen areas of land. Flood Plain - Flood plain or flood-prone area means any land area susceptible to being inundated by 'vater from any source. Floodway - The channel of a river or other watercourse and the adjacent land areas that must be reserved in order to discharge the 100-year flood without cumulatively increasing the water surface Page 5 0[59 Effective 9/5/00 City of Centerville Ord. #4 elevation more than one foot at any point. Floodway Fringe - All that land in a flood plain not lying within a delineated floodway. Land within a floodway fringe is subject to inundation by relatively low velocity flows and shallow water depths. Floor Area - The sum of the gross horizontal areas of the several floors of a building or dwelling unit, measured from the exterior walls or from the centerline of party walls separating buildings, excluding basements. Floor Area Ratio - The total floor area on a zoning lot divided by the total site area of the lot or parcel being developed. Freestanding Sign - Any sign supported by structures or sUPP'Orts that are permanently anchored in the ground and that are independent from any building or structure. Frontage - The front or frontage is that side of a lot abutting on a street or way and ordinarily regarded as the front of the lot, but it shall not be considered as the ordinary sideline of a corner lot. Garage, Private - Any accessory building or an accessory portion of a principal building designed or used solely for the storage of motor vehicles, boats and other personal belongings which are owned or used by the occupants of the building to which it is accessory Glare - A sensation of brightness within the visual field that causes annoyance, discomfort, or loss in visual performance and visibility. Grade - The lowest point of elevation of the finished surface of the ground, paving, or sidewalk within the area between the building and the property line, or when the property line is more than five feet from the building, between the building and a line five feet from the building. Height of Building - The vertical distance from the average elevation of the finished grade at the front of the building to the highest point of the roof for flat roofs; to the deck line of mansard roofs; and to the mean height between eaves and ridge for gable, hip and gambrel roofs. Home Occupation - An occupation, profession, activity, or use that is clearly a customary, incidental, and secondary use of a residential dwelling unit and which does not alter the exterior of the property or affect the residential character of the neighborhood. Hotel - A building occupied as more or less temporary abiding place of individuals who are lodged with or without meals for compensation and in which there are more than ten (10) sleeping rooms usually occupied singly, and in which no provision is made for cooking in any individual apartment. Impervious Surface - Any material that substantially reduces or prevents the infiltration of storm water into previously undeveloped land. Impervious surface shall include graveled driveways and parking areas. Industrial Park - A planned, coordinated development of a tract of land with two or more separate industrial buildings. Such development is planned, designed, constructed, and managed on an integrated and coordinated basis with special attention given to on-site vehicular circulation, parking, Page 6 of 59 Effective 9/5/00 City ofCenterville Ord. #4 utility needs, building design and orientation, and open space. Junk Yard - Land or structures used for the storage or keeping of junk, including scrap metals, or for the dismantling or "wrecking" of automobiles or other vehicles or machinery, other than the storage of materials which is incidental or accessory to any business or industrial use on the same lot. Kennel. Commercial - Any structure or premises on which five (5) or more domestic animals over six (6) months of age are kept, owned, boarded, groomed, sheltered, protected, bred, or offered for sale or any other merchandising. Every commercial kennel shall be enclosed or fenced in such a manner as to prevent the running at large or escape of the domestic animal(s) confined therein. Light Manufacturing - The processing and fabrication of certain materials and products where no process involved will produce noise, vibrations, air pollution, fire hazard or noxious emissions which will disturb or endanger neighboring properties. Lot - A platted parcel of land intended to be separately owned, developed, and otherwise used as a unit. Lot Area - The area of horizontal plane bounded by the vertical planes through front, side, and rear lot Jines. Lot, Corner - A lot abutting on and at the intersection of two or more streets. .ot Coverage - Determined by dividing that area of a lot which is occupied or covered by the total horizontal projected surface of all buildings, including covered porches and accessory buildings, by the gross area of that lot. Lot Depth - The average horizontal distance between the front and rear lot lines. Lot, Interior - An interior lot is a lot other than a corner lot. Lot Line - A line dividing one lot from another lot or from a street or alley. Lot Line, Front - On an interior lot, the lot line abutting a street; or, on a corner lot, the lot lines abutting a street; or, on a through lot, the lot line abutting the street providing the primary access to the lot; or, on a flag lot, the interior lot line most parallel to and nearest the street from which access is obtained. Lot Line, Rear - The lot line not intersecting a front lot line that is most distant from and most closely parallel to the front lot line. A lot bounded by only three lot lines will not have a rear lot line. Lot Line, Side - Any lot line not a front or rear lot line. Lot, Minimum Area Of - The measurements of a lot computed exclusive of any portion of the right-of- way of any public thoroughfare. It of Record - A lot, which is part of a subdivision or plat, an Auditor's Subdivision or a registered Land Surveyor a parcel of land not so platted, which has been approved by the City or meets the following conditions: Page 7 of 59 Effective 9/5/00 City of Centerviile Ord. #4 A. Was a separate parc'el of record April 1 , 1945 or the date of adoption of subdivision regulations under Laws 1945, Chapter 287, whichever is later, or of the adoption of subdivision regulations pursuant to a Home Rule Charter; and B. Was the subject of a written agreement to convey entered into prior to such a time; and C. Was a separate parcel of not less than two and one half (2 Y2) acres in area and one hundred fifty (150) feet in width on January 1, 1966; and D. Was a separate parcel of not less than five (5) acres in area and three hundred (300) feet in width on July 1, 1980; and E. Is a single parcel of commercial or industrial land of not less than five (5) acres and having a width of not less then three hundred (300) feet and its conveyance does not result in the division of the parcel into two or more lots or parcels, anyone of which is less than five (5) acres in area or three hundred (300) feet in width; and F. Is a single parcel of commercial or industrial land of not less than five acres and having a width of not less then three hundred (300) feet and its conveyance does not result in the division of the parcel into two or more lots or parcels, anyone of which is less than five (5) acres in area or three hundred (300) feet in width; and G. Is a single parcel of residential or agricultural land of not less then twenty (20) acres and having a width of not less than five hundred (500) feet and its conveyance does not result in the division of the parcel into two (2) or more lots or parcels, anyone of which is less than twenty (20) acres in area or five hundred (500) feet in width. Lot, Substandard - A lot or parcel of land that has less than the required minimum area or width, as established by the zone in which it is located and provided that such lot or parcel was recorded as a legally created lot on the effective date of the ordinance codified in this title. Lot, Through - A lot having its front and rear yards each abutting on a street. Lot, Width - The horizontal average distance between side lot lines, measured at the required front setback line. Manufactured Housing - Single-family detached housing that is built to the National Manufactured Housing Construction and Safety Standards Act of 1974, and shall include structures known as manufactured homes or mobile homes. Mineral Extraction - The extraction of soil, sand, gravel, rock or other such material from the land. Motor Vehicle - A self-propelled vehicle for personal or business use as defined in Minnesota Statutes 169.01. Motor Fuel Station - An establishment where gasoline, diesel, kerosene, motor oil and lubricants are Page 8 of 59 Effective 9/5/00 City of Centerville Ord. #4 ;old or used in servicing motor vehicles and where usual motor vehicle repairs and services are performed. Non-Conforming Structure or Use - A structure or use lawfully in existence on the effective date of this ordinance or any amendment thereto and not conforming to the regulations for the district in which it is situated. Nursing Home or Rest Home - A licensed establishment having accommodations for the continuous care of two or more invalid, infirm, aged convalescent patients or disabled persons that are non-related. Occupancy Permit - Permission received by the City to use/occupy a premises. Open Space - Any unoccupied land space open to the sky. Ordained - To order by virtue of established authority. Ordinary High Water Line (OHWL) - A line delineating the highest water level which has been maintained for a sufficient period of time to leave evidence on the landscape. The ordinary high water mark is commonly that point where the natural vegetation changes from predominantly aquatic to terrestrial. Performance Standard - A criterion established to control appearance, noise, odor, toxic or noxious latter, vibration, fire and explosive hazards, glare, heat, waste and other potential impacts generated by or inherent in uses of land or buildings. Planned Unit Development - A tract of land, which will contain two or more principal structures, developed under unified ownership or control, the development of which may be unique and of a substantially different character than that of the surrounding area. Plat - The drawing or map of a subdivision prepared for filing of record pursuant to Chapter 505 and containing all elements and requirements set forth in applicable local regulations adopted pursuant to Section 462.358 and Chapter 505. Principal Use or Principal Structure - The main use to which the premises are devoted and the purpose for which the premises exist. Private Property - Any real property within the City which is privately owned and which is not a public property as defined in this section. Public Hearing - An official public meeting, which notice has been published in the official newspaper. Public Property - Any street or highway that includes the entire width between the boundary lines of every way publicly maintained for the purposes of vehicular travel, and shall also mean any other publicly owned property or facility. "ecreational Use - Golf courses, tennis courts, driving ranges, archery ranges, picnic grounds, boat- launches ramps, swimming areas, parks, wildlife and nature preserves, game farms, fish hatcheries, Page 9 of 59 Effective 9/5/00 City of Centerville Ord. #4 shooting preserves, target ranges, trap and skeet ranges, hunting and fishing areas, hiking, bicycling and horseback riding trails. Recreational Vehicles - A mobile vehicle, including boats, used for recreational purposes capable of being towed or being self-propelled. Residential Facility - A state licensed residential facility, defined by Chapter 462, Minnesota Statutes, serving six (6) or fewer persons, in a Single-Family Residential District and no more than sixteen (16) persons in a Multiple-Family Residential District. Right-of-Way - A street, alley or easement permanently established for the passage of persons and vehicles, including the traveled surface of lands adjacent that are formally dedicated to such usage. Semipublic Use - The use of land by a private, nonprofit organization to provide a public service that is ordinarily open to some persons outside the regular constituency of the organization. Setback - The minimum horizontal distance between a lot line and a building line or use. Sewer System - Pipelines or conduits, pumping stations, forcemain, and all other construction devices, appliances, or appurtenances used for conducting sewage or industrial waste or other wastes to a point of ultimate disposal. Shore Impact Zone - Land located between the ordinary high water level of a public water and a line parallel to it at a set back of fifty percent (50%) of the structure setback. Sign - See Ordinance #39. Significant Historic Site - Any archaeological site, standing structure, or other property that meets the criteria for eligibility to the National Register of Historic Places or is listed in the State Register of Historic Sites, or is determined to be an unplanted cemetery that falls under the provisions of Minnesota Statutes, Section 307.08. A historic site meets these criteria if it is presently listed on either register or if it is determined to meet the qualifications for listing after review by the Minnesota State Archaeologist orthe Director of the Minnesota Historical Society. All unplatted cemeteries are automatically considered to be significant historic sites. Story - That portion of a building included between the surface of any floor and the surface of the next floor above it, or if there is no floor above it, then the space between the floor and the ceiling next above it. Story-Half - That portion of a building under a gable, hip or gambrel roof the wall plates of which, on at least two opposite exterior walls, are not more than two feet above the floor of such story. Steep Slope - Land where agricultural activity or development is either not recommended or described as poorly suited due to slope steepness and the site's soil characteristics, as mapped and described in available county soil surveys or other technical reports, unless appropriate design and construction techniques and farming practices are used in accordance with the provision of this ordinance. Where specific information is not available, steep slopes are land having average slopes over twelve percent (12%), as measured over horizontal distances of fifty (50) feet or more. Page 10 of 59 Effective 9/5/00 City of Centerville Ord. #4 Street Access - A public thoroughfare, which affords the principal means of abutting land. Street Line - The legal line of demarcation between a street and abutting land. Structure - Anything constructed or erected, the use which requires a location on the ground, or attached to something having a location on the ground, or an attachment to something having a fixed location on the ground; including, in addition to buildings, billboards, carports, porches, decks and other building features, but not including sidewalks, drives, swing-sets, enclosed play structures under fifty (50) square feet, fences and patios. Structural Alteration - Any change in the supporting members of a building or structure, such as bearing walls, columns, beams, or girders; provided, however, the application of any exterior siding to an existing building for the purpose of beautifying and modernizing shall not be considered a structural alteration. Subdivision - The separation of an area, parcel or tract of land under single ownership into two or more parcels, tracts, lots, or long-term leasehold interests where the creation of the leasehold interest, necessitates the creation of streets, roads, or alleys, for residential, commercial, industrial, or other uses or any combination thereof, except those separations: A. Where all the resulting parcels, tracts, lots, or interests will be twenty (20) acres or larger in size and five hundred (500) feet in width for residential uses and five (5) acres or larger in size for commercial and industrial uses; and B. Creating cemetery lots; and C. Resulting from court orders, or the adjustment of a lot line by the relocation of a common boundary. The purpose or activity for which the land or building thereon is designed, arranged, or intended, or for which it is occupied or maintained and shall include any manner of performance of such activity with respect to the performance standards of this ordinance. Supply Yard - A commercial establishment storing or offering for sale building supplies, steel supplies, coal, heavy equipment, feed and grain, and similar goods. Supply yards do not include the wrecking, salvaging, dismantling or storage of automobiles and similar vehicles. Townhouse - Single-family, attached units in structures housing three or more continuous dwelling units, sharing a common wall, each having separate and individual front and rear entrances; the structures being as of a row house type as distinguished from multiple dwelling apartment buildings. Travel Trailers - A mobile vehicle with wheels, designed for overnight living or camping purposes, capable of being towed by a motor vehicle. lise, Permitted - A use that is permitted in the district under which it is listed. usable Open Space - A ground area on a lot, which is graded, developed, landscaped or equipped or intended and maintained for recreation or leisure, available to and useable by persons occupying a dwelling unit and their guests. Page 11 of 59 Effective 9/5/00 City of Centerville Ord. #4 Variance - The waiving by Board 'action of the literal provisions of the Zoning Ordinance in instances where their strict enforcement would cause undue hardship because of circumstances unique to the individual property under consideration. Vehicle - Any vehicle which is self-propelled or designed to be pushed or pulled and shall include, but not be limited to, automobile, busses, motorbikes, motorcycles, motor scooters, trucks, tractors, go-carts, golf carts, campers, trailers, boats, planes and gliders. Vehicle Abandoned - Any vehicle as defined in this section, which does not have lawfully affixed or attached thereto an un-expired state registration or license plate or plates, or the condition of which is wrecked, dismantled, partially dismantled, inoperative, abandoned or discarded. , Water-Oriented Accessory Structure or Facility - A small above ground building or other improvement except stairways, fences, docks, and retaining walls, which, because of the relationship of its use to a surface water feature, reasonably needs to be located closer to public waters than the normal structure setback. Examples of such structures and facilities include boathouses, gazebos, screen houses, fish houses, pump houses, and detached decks. Wetland - Lands transitional between terrestrial and aquatic systems where the water table is usually at or near the surface or the land or is covered by shallow water. For purposes of this definition, wetlands must have the following three characteristics: A. Predominance of hydric soils; and B. Are inundated or saturated by surface or groundwater at a frequency and duration sufficient to support a prevalence of hydrophytic vegetation typically adapted for life in saturated soil conditions; and C. Under normal circumstances support a prevalence of such vegetation. Yard - A required open space on a lot which is unoccupied and unobstructed from the ground upward, except as otherwise provided for herein. The measurement of a yard shall be construed as the minimum horizontal distance between the lot line and the building line. Yard, Front - A yard extending across the full width of the front lot between side lot lines and extending from the abutting street right-of-way line to a depth required in the yard regulations of the district in which such lot is located. On a corner lot the street address or narrowest street dimension of the street shall be the front yard. The other street frontage will be considered a front yard for principal structure setbacks and a side yard for purposes of calculating setbacks for accessory structures. Yard, Rear - A yard extending along a side lot line between the front and rear yard lot line, having a width as specified in the yard regulations for the district in which such lot is located. Yard, Side - A yard between the sideline of the lot and the nearest line of the building and extending from the front yard to the rear yard. Zoning District - An area or areas for which the regulations and requirements governing use, lot and Page 12 of 59 Effective 9/5/00 City of CenterviIJe Ord. #4 bulk of buildings and premises are, uniform. Section 015-030: General Regulations. For clarity and consistency in the understanding and application of this Ordinance the following shall apply: Use of the masculine gender includes the feminine and neuter genders unless otherwise specifically noted, Grammatical use of references made in the singular shall include the plural and the plural shall include the singular, unless such use or reference is otherwise specifically stated. , Sentence construction or phraseology in the present tense, and similarly, references in the future tense may include the present. The word "shall" is used to mean mandatory, whereas the word "may" is permissive and does not imply obligation. The catch lines of the sections of this Ordinance are intended as mere catchwords to indicate the content of the section, and shall not be deemed or taken to be titles of such sections, nor be deemed to govern, limit, modify or in any manner affect the scope, meaning or intent of the provisions of any sections. uivision 20: Scope and Interpretation A. Scope No structure, or part, thereof, shall be erected, converted, enlarged, reconstructed, altered or moved without a permit approved by the City. No structure or land shall be used for any purpose or altered in any manner that is not in conformity with the provisions of this Ordinance. Unless otherwise noted, no structure permitted under this Ordinance may be inhabited or occupied without a Certificate of Occupancy issued by the City. B. Relationship to Comprehensive Plan Interpretation and enforcement of the provisions of this Ordinance are intended to be consistent with the implementation of goals, policies and land use elements of the CentervilJe Comprehensive Plan to the extent practical or required by law. The application of or amendments to this Ordinance, which are determined to be inconsistent with the Comprehensive Plan, shall require amendments to the Comprehensive Plan, this Ordinance or both. C. Minimum Requirements In their interpretation and application, the provisions of this Ordinance shall be held to be the minimum requirements for the promotion of the public health, safety and general welfare. Page 13 of 59 - I I I Effective 9/5/00 City of Centerville Ord. #4 D. Use Not Identified Uses not specifically identified in this Ordinance as permitted shall be prohibited. Amendments to this Ordinance shall be required to allow any use, which is not clearly permitted by right. E. Deadline for Actions It is the intent of the City to comply with State requirements for timely review and actions requiring formal approval by the City. Information submissions and applications must be determined by the City to be complete before a time line for action is initiated. In the event the City cannot act upon a request within a sixty (60) day time frame, the City will notify an applicant in writing that action will be completed within 120 days of the date the application was accepted by the City. In the event that multiple approvals are involved in any action, such as a site plan review requiring a variance or a Zoning Ordinance amendment requiring a Comprehensive Plan amendment, each action shall require a separate, independent timeline for action. F. Other Ordinances The City has enacted or may enact other Ordinances that may supplement or supercede this Ordinance, including but not limited to the Subdivision Ordinance, Shoreland Ordinance and the adoption of building codes. Users of this Ordinance should contact the City to determine whether certain provisions in this Ordinance are affected by other Ordinances. G. Adopting the Minnesota Building Code Providing for its administration and enforcement, regulating the erection, construction, occupancy, equipment, use, height, area and maintenance of all buildings and/or structure in the City of CenteNille; providing penalties for the violation thereof. Division 25: Lot Provisions Lots of Record A. No lot of record shall be reduced in size below the district requirements in Table A; and B. An existing lot of record shall be deemed a buildable lot even though the lot area and/or dimensions are less than those required for the district provided as follows: 1. Evidence must be presented that the lot in question met minimum requirements for the division of property under ordinance regulations in effect at the time of the division of Page 14 of 59 Effective 9/5/00 City of Centerville Ord. #4 property; and 2. It fronts on a public street; and 3. The lot is within seventy percent (70%) of the minimum lot area and lot width required. C. If two (2) or more lots are in single ownership and if all or part of the lots do not meet the width and area requirements of this Ordinance, the contiguous lots shall be considered to be an undivided parcel for the purpose of this Ordinance. Division 30: Non-Conforminq Uses and Structures Any structure or use existing upon the effective date of the adoption of this Ordinance, which does not conform to the provisions of the Ordinance, may be continued subject to the following conditions: A. The non-conforming LIse is not expanded or enlarged, except in conformity with the provisions of this Ordinance; and B. If a non-conforming use is discontinued or a non-conforming structure is abandoned for a period of twelve (12) months, further use of the structure or property must conform to this Ordinance; and C. If a non-conforming use is replaced by another use, the new use shall conform to this Ordinance; and D. If a non-conforming use or structure is damaged by any cause to the extent that repair or replacement costs exceed fifty percent (50%) of the market value, the use or structure may not be replaced or repaired except in conformity with this Ordinance; and E. Normal maintenance of a non-conforming structure is permitted, including necessary non-structural repairs and incidental alterations, which do not extend or intensify the non-conforming use. Division 35: Home Occupations Home occupations in the City must meet the following criteria: A. Home occupations shall be conducted solely by persons residing in the residence with the exception of no more than one additional non-related employee; and B. All business activities and storage shall take place within the structure; and C. There shall be no alteration to the exterior of the residential dwelling, accessory building or yard that in any way alters the residential character of the premises; and D. See Ordinance #39; and Page 15 of 59 Effective 9/5/00 City of Centerville Ord. #4 E. The occupation shalf not be visible or audible from any property line; and F. The occupation may involve limited retail sale or rental of products on the premises, provided all stock in trade is completely enclosed in the principal structure. Retail merchandise may not constitute more than fifty percent (50%) of the principal structure square footage; and G. Unless completely enclosed within an approved structure, no vehicle used in the conduct of the occupation shall be parked, stored or otherwise present at the premises other than such as is customarily used for domestic or household purposes. See Section 130-140: Outside Storage.; and H. Only on-site off-street parking facilities typically associated with a residence shall be used; and I. The conduct of an occupation or the use of substances which may be hazardous to or in anyway jeopardize the health, safety or welfare of neighbors and neighboring property shall not be permitted. Division 40: SinQle-Familv DwellinQ Requirements All Single-family, detached dwellings shall be constructed according to the following minimum standards: A. All dwellings shall have a minimum width of twenty-four (24) feet at its narrowest point, with the exception of the M-1 District; and B. Metal siding, with exposed panels exceeding twelve (12) inches in width, shall not be permitted; and C. All newly constructed Single-family, detached dwellings shall have attached garages. Garages may not be converted to habitable space without replacing the required garage; and D. Single-family dwellings other than approved earth sheltered homes shall have at least a 3/12 roof pitch and shall be covered with an approved roofing material; and E. All Single-family dwellings shall have roof overhangs, which extend a minimum of one (1) foot from all the walls of the structure. Division 45: Temporary DwellinQs and Structures The use and occupancy of a tent, recreation vehicle or other temporary dwellings forthe purpose of living quarters is not permitted in the City, except as approved by the City Council under special circumstances. Temporary structures and trailers used in conjunction with construction work shall be permitted only during the period that the construction work is in progress. Permits for temporary structures shall be Page 16 of 59 Effective 9/5/00 City of Centerville Ord. #4 issued for a six (6) month period. Division 50: Public Utilities Reauired All residential, commercial, industrial, public, institutional or other uses, which include plumbing facilities, shall be connected to the public sewer and water system when available. See Ordinance #'s 30 & 45. Division 55: Relocated BuiJdinas or Structures No existing building or structure may be relocated anywhere in the City without a permit. A permit for the relocation of any building or structure may not be issued without site plan approval by the Planning and Zoning Commission with approval in accordance with Ordinance #8. The Planning and Zoning Commission shall not approve a site plan without certifying the following: A. The building or structure is compatible in appearance, age and character with existing buildings and structures in the area; and B. The building or structure meets all code requirements for new buildings or structures; and C. The building or structure is compatible with any other buildings or structures existing on the same property; and D. The building or structure meets all other requirements of this Ordinance and any other City ordinances; and Division 60: Accessory Structures and Uses No more than two (2) accessory structures are permitted on any Single-family, detached dwelling parcel located in any district except R-1. Combined aggregate square footage for accessory structures may not exceed two hundred (200) square feet or two percent (2%) of the lot area whichever is greater, except in the M-1 and R-4 District. No accessory structure may be constructed on a parcel without a principal structure. Accessory structures must have a minimum of a five (5) foot side setback and a ten (10) foot rear setback, except in the M-1 District where the building code governs the setbacks. No structure may be placed in an easement. In case an accessory structure is attached to the main building, it shall be made structurally a part of the main building and shall comply in all respects with the requirements of this Ordinance applicable to the main building. An accessory building, unless attached to and made a part of the main building, shall not be closer than six (6) feet to the main building, except as otherwise provided in this section. The side walls of an accessory building may not exceed ten (10) feet in height. The total area of an attached accessory building (garage) shall be no greater than 1500 square feet per level. Swimming pools may exceed the size requirements for accessory structures, but they can not exceed fifty (50) percent of the rear yard. mmercial uses (as defined by Ordinance #4) in the M-1 District will follow the Commercial guidelines for percentage of green space. For all other properties in the M-1 District, the maximum accessory structure allowed is 704 square feet and 440 square feet in the R-4 District, neither to exceed the size of Page 17 of 59 1- Effective 9/5/00 City of Centervi11e Ord. #4 the principal structure if an attached garage does not exist. If an attached garage exists, the maximum accessory structure allowed is two' (2) percent of the lot size or a maximum of 200 square feet. Division 65: Site Plan Review Required For all land use applications or permit applications, a site plan review is required by the Zoning Administrator or their designee. Said review shall take place thirty (30) days prior to the desired Planning and Zoning meeting. For example, if a property owner desires to construct a home (or any other structure) and desires to have it presented to the Planning and Zoning Commission in May, the application and site plan need to be presented to the Zoning Administrator or his/her designee the first week in April. Section 065-010: Submittal Requirements. A. Boundary survey of parcel including identification of all monuments; and B. Scaled location of all buildings, structures, driveways, sidewalk, trails, parking stalls and curbing; and C. Scaled identification of all setback dimensions from property lines; and D. Scaled locations of all existing and proposed utilities and easements; and E. Scaled depictions of floor plans for each story; and F. Scaled depictions of each building elevation and descriptions of exterior building materials and color schemes; and G. Scaled site grading plans, including erosion and sedimentation control mechanisms and procedures; and I. Scaled delineations of any shoreland, floodplain or wetland areas on the site; and J. Identification of any floodplain or wetland encroachments and detailed mitigation plans; and K. Detailed landscape plans, illustrating size, types and locations of all materials, a description of site seeding or sodding, a description of the timetable for site landscaping and the identification of any irrigation systems; and L. Detailed descriptions of any site fencing, including type, location and height. All plans shall be dated and bear the preparer(s) name(s), including professional registrations or certifications when appropriate or required. Section 065-020: Review Requirements. For actions that will require City review, applicants shall submit sixteen (16) sets of site plans with a required application form and appropriate fees to the City Clerk for distribution. Site plans will be evaluated for consistency with documentation requirements. Page18of59 Effective 9/5/00 City of Centerville .ord. #4 Upon acceptance of the application, site plans will be distributed to the appropriate City entity for review and recommendation. Action to approve, modify or deny site plan applications will be based upon consistency of the application with the City's Comprehensive Plan, Zoning Ordinance, other policies and official controls and the compatibility of the proposed action with existing area land uses, existing area investments and neighborhood character, capacity of public streets and utilities and future planned land uses. Section 065-030: Exceptions. The City may waive certain submittal requirements for residential variance applications, when it is determined that submittal requirements are not applicable or are not necessary to complete a review of the proposed action. The City may also waive certain submittal requirements for other actions, when site plan information for the subject property has previously been submitted to the City and may be more appropriately supplemented with new information. Division 70: Final Gradina and Landscapina Lots in all districts shall be subject to the following: Subd. 1 No Occupancy Permit shall be issued until the lot upon which the structure is constructed is brought to finished grade as specified, except during inclement weather an escrow shall be deposited with the City as approved in the fee schedule; and Subd.2 Within six (6) months from the issuance of the Occupancy Permit the lot shall be landscaped in a manner, which prevents erosion due to wind or water. Extensions may be granted at the Building Official's discretion. Division 75: Zoninq Districts/Use Requlations Section 075-010: Zoning Map. A map entitled "Centerville Zoning Map" is hereby adopted by reference and declared to be part of this Ordinance as the Official Zoning Map. Such map shall be on permanent file and available for public inspection in the City Hall. It shall be the responsibility of the City Clerk to maintain and keep the map up to date and to record each amendment thereto within thirty (30) days after official publication of the ordinance adopting the amendment. Section 075-020: Interpretation of the Zoning Map. Where due to the scale, lack of detail or illegibility of the Zoning Map attached hereto, there is an uncertainty, contradiction or conflict as to the intended location of any zoning district boundary as shown thereon, the Zoning Administrator shall make an interpretation of the map upon the request of any person. Any person aggrieved by any such interpretation may appeal such interpretation to the Board of Appeals and Adjustments. The Board of Appeals and Adjustments, in interpreting the Zoning Map or deciding any appeal, shall apply to the following standards: A. Zoning district boundary lines are intended to follow lot lines, or be parallel or perpendicular thereto, or along the centerlines of streets, rights-of-way or watercourses, unless such boundary lines are fixed by dimensions shown on the Zoning Map; and l_ Page 19 of 59 I I I I I I Effective 9/5/00 CityofCenterville Ord. #4 B. Where zoning district boundary lines are so indicated that they approximately follow lot lines, such lot lines shall be construed to be such boundary lines; and C. Where a zoning district boundary line divides a lot, the location of any such zoning district boundary line, unless indicated by dimensions shown on the zoning map, shall be determined by the use of the map scale shown thereon; and D. If, after the application of the foregoing rules, uncertainty still exists as to the exact location of a zoning district boundary line, the boundary line shall be determined in a reasonable manner, considering the history of uses of the property and the history of zoning ordinances and amendments in Centerville as well as other relevant facts. Section 075-030: Establishment of Districts. For the purpose of this Ordinance, the City of Centerville is hereby divided into the following zoning districts: R-1 Rural Residential R-2A High Density Single Family Residential R-2 Single Family Residential R-4 Single Family Manufactured Housing District R-5 Single Family Residential - Estate B-1 Commercial '-1 Industrial Park District P-1 Public/Institutional District M-1 Mixed Use Section 075-040: Rural Residential (R-1). Purpose The purpose of the R-1 District is to allow agricultural activities and non-sewered residential dwellings as interim uses of the land. The City has limited vacant land for development and all land in the City is planned for eventual urban uses. Because of the limited duration anticipated for agricultural uses in the City and the incompatibilities which often exist between agricultural and non-agricultural uses, permitted uses in the R-1 District will not reflect intensive commercial agricultural uses. Permitted Uses A. Single-family, detached, dwellings at a density not exceeding one (1) home perten (10) acres; and B. Residential accessory uses and home occupations; and C. Crop production and vegetable gardening; and D. Produce stands for products raised on the premises; and E. Tree nurseries and sod farms; and Page 20 of 59 ~ Effective 9/5/00 City of Centerville Ord. #4 F. Horses, livestock and fowl, not exceeding a density of one (1) horse or livestock animal per acre or three (3) fowl per acre. Special Requirements Agricultural uses are permitted in the R-1 District subject to the following requirements: A. Feed lots, runs, pens and similar intensively used facilities for animal raising and care shall not be located within three hundred (300) feet of a neighboring property; and B. Accessory farm buildings shall not be erected within one hundred (100) feet of a neighboring property. Section 075-050: High Density, Single-Family, Residential (R-2A). Purpose It is intended that the R-2A District provide for higher density single family detached, attached and multiple dwelling opportunities in areas where public utilities are available and required for service. The design and circulation of new residential areas are also intended to be complimentary with and enhance the community's small town atmosphere. ermitted Uses and Structures A. Single-family, detached dwellings. B. Single-family, attached dwellings with more than four (4) dwelling units per building. c. Apartments or condominiums at a density not exceeding twelve (12) units per acre. D. Accessory uses. E. Public parks and recreation uses. F. Day care facility. G. Residential facility. H. Home occupations. Section 075-060: Single-Family, Residential (R-2). Purpose It is intended that the R-2 District provide for lower density traditional single family detached dwelling lortunities in areas where public utilities are available and required for service. The design and v," culation of new residential areas are also intended to be complimentary with and enhance the community's small town atmosphere. Page 21 of 59 l_ - , Effective 9/5/00 City of CentervilIe Ord. #4 Permitted Uses and Structures A. Single-family, detached dwellings. B. Single-family, attached dwellings with two units. C. Accessory uses. D. Public parks and recreation facilities. E. Day care facility. F. Residential facility. G. Home oCCUpations. Section 075-070: Single-Family, Manufactured Housing (R-4). Purpose It is intended that the R-4 District provide for high density single-family, attached and detached residential opportunities in areas where public utilities are available and required for service. The design and circulation of new residential areas are also intended to be complimentary with and enhance the community's small town atmosphere. Permitted Uses and Structures A. Single-family, detached dwellings. B. Single-Family, attached dwellings with four (4) units or less. C. Accessory uses. D. Public parks and recreation facilities. E. Day care facility. F. Residential facility. G. Home occupations. Special Requirements Manufactured homes are permitted in all residential districts if they meet the design criteria for such districts. All other manufactured homes shall be located only in designated manufactured home districts, which meet the requirements of this Ordinance. The general intent of this district is to provide for manufactured housing in subdivided developments, in safe, attractive residential neighborhoods with all urban services and desired amenities as other residential areas. No person shall erect, establish, extend or enlarge a manufactured housing development within the limits of the City of Centerville without first obtaining Site Plan approval from the City Council upon receipt of the recommendation of the Planning Page 22 of 59 . .~ Effective 9/5/00 City of CentelVille Ord. #4 and Zoning Commission. Approval shall be granted only upon compliance with all the following: 1.) Compliance with all other terms of this Ordinance #4, Centerville Zoning Ordinance; 2.) Compliance with all the terms of Ordinance #8, Centerville Subdivision Ordinance; 3.) The proposed development must be located in the City's urban service area as shown in the Comprehensive Development Plan, and must be served by public utilities as approved by the City of Centerville. Section 075-080: Single-Family, Residential - Estate (R-5). Purpose It is intended that the R-5 District provide for low-density traditional single family residential where public utilities are available and required for service. The design and circulation of new residential areas are also intended to be complimentary with and enhance the community's small town atmosphere. Permitted Uses A. Single-Family, detached dwellings. B. Accessory uses. C. Public parks and recreation uses. D. Day care facility. E. Residential facility. F. Home occupations Section 075-090: Commercial District (B-1). I I I Purpose It is intended that the B-1 District provide opportunities for retail and service business uses which require larger development sites, highway visibility or highway access. General Minimum Requirements The following minimum requirements, as set forth, shall apply to all buildings that may be erected, converted or structurally altered in Commercial Districts. Setback See Table A - Schedule of District Regulations Lot and Yard Requirements. Building Height in Commercial Districts As provided in Division #110 of this ordinance. "ff Street Parking A. Space for a single vehicle shall be nine (9) feet by eighteen (18) feet or larger. Page 23 of 59 Effective 915/00 City of Centerville Ord. #4 B. Off street parking area shall be surfaced with asphalt or concrete, and with permanent concrete' curbs to define driveways and parking limits. Plans and specifications for parking areas shall be reviewed by the Rice Creek Watershed, and approved by the City. Approval from the City will occur only after completion of the site plan review process. The site plan review process requires a hearing before the Planning and Zoning Committee and the City Council. C. There shall not be off street parking within five (5) feet from any street right of way nor five (5) feet from any other lot line. D. Also see Division #160. Buffer Zone Between Commercial and Residential Districts Where a Commercial District abuts a Residential District, any new development shall include a buffer zone. There shall be a protective strip of not less than ten (10) feet in width. This protective strip shall contain no structures, shall not be used for parking, off street loading, or storage, and shall be landscaped. The landscape treatment shall include a compact screen wall or fence, but shall not extend within fifteen (15) feet of the street right-of-way. The planting or fence design must be approved by the site plan review process. The site plan review process requires a hearing before the Planning and Zoning Committee and the City Council. Per Division #65. Screening Requirements If the City Council requires any type of screening as a condition for a variance or special use permit; the applicant shall comply with the following conditions: A. File a copy of the screening plans with the Zoning Administrator. B. The screening, planting or construction, or both shall be complete within one year from the date of the building permit, subject to extension by the City Council. C. The screening shall be maintained after completion. Landscaping A minimum of ten (10) percent of any lot shall be green space. Three (3) percent of the surface area of the land within a parking area shall be landscaped with grass and shrubbery or other approved ground cover. Landscaped areas will continue to be maintained by the property owner on a continuous basis. Green areas within abutting street right-of-ways will also be maintained by the property owner. See Division #155 for other requirements. Special Use Plan Review Site plans for all uses requiring a special use permit must be submitted for review prior to the issuance of the building permit. A. Site development plan. B. Building plans, including building elevations, indicating mass, building materials, and color of all exterior surfaces, including all materials proposed to meet the screening requirements of this ordinance. Page 24 of 59 Effecti\"e 9/5/00 City of Centerville Ord. #4 C. Landscape plans, inCluding the number, species, and size of all plantings. D. Grading, drainage, parking areas, items to be stored, and utility plans. E. See Division #195. Accessory Structures Garages, accessory structures, screen walls, buildings, and exposed areas of retaining walls shall be of similar type, quality, and appearance as the principal structure. Accessory structures shall comply with all of Division #60. Exterior of Building All buildings shall be finished on all sides with permanent finished materials of consistent quality, per Division #85, and Ordinance #44-A. Permitted Encroachments The following shall not be considered as encroachments on setbacks subject to other conditions within this ordinance: Off street parking spaces, flues, belt course, leaders, sills, pilaster, lintels, cornices, eaves, gutters, awnings, open terraces, service station pump islands, open canopies, steps, chimneys, flag poles, rnamental features, open fire escapes, sidewalks, and fences, except as hereinafter amended. Exterior Merchandise See Division #130-140. Nuisance See Division #130-040. Driveways A. No driveway shall be located within one hundred (100) feet of any right-of-way line of a street intersection. Said distances shall be measured along the property line from the corner right-of-way and County line. B. Access drive onto county roads shall require a review by the City Engineer. This review shall be measured along the property line from the corner right-of- way and County line. Special Use Permits As provided in Division #195 of this ordinance. Criteria for issuance of Special Use Permit. When reviewing an application for a Special Use Permit the nning and Zoning Commission and City Council shall considered the following criteria: A. Impact on traffic. Page 25 of 59 Effective 9/5/00 City of Centerville Ord. #4 B. Impact on parks, streets, and other public facilities. C. Compatibility of the site plan, internal traffic circulation, landscaping and structures with contiguous properties. D. Impact of the use on the market value of contiguous properties. E. Impact on general public health, safety, and welfare. F. Compatibility with the City's Comprehensive Plan. Signs As provided in Ordinance #39. Refuse A. All premises shall be provided with, at owner's expense, an adequate number of approved containers to hold the garbage accumulated by such premises. Such containers shall be made of metal or other suitable material, shall be water tight, insect and rodent proof, and shall be of a material not easily corrodible and equipped with suitable handles and tight fitting covers and shall be kept covered when there is garbage stored therein. B. Garbage and rubbish containers shall be placed at the rear of the premises or in such a manner as to be out of view from the street. In no event shall container or their enclosures be placed or maintained in such a way to unreasonably interfere with the use or enjoyment of adjoining property. C. All garbage containers shall be screened with a suitable enclosure. D. Every garbage or rubbish container shall be maintained in as sanitary condition as is possible and shall be thoroughly cleansed as needed. If, upon inspection by the Administrative Authority a container is found to be in poor repair, corroded or otherwise defective the Administrative Authority shall notify, in writing, the provider or user of the container of the deficiency and shall require the repair or replacement of the container within fifteen (15) days. All container enclosures shall also be kept in good repair. Permitted Uses A. Retail sales and service, but excluding adult orientated businesses. B. Automobile and motorized equipment sales and service, excluding salvage operations. C. Farm implement sales and service. D. Building supply sales and storage yards. Page 26 of 59 L__ Effective 9/5/00 City of CentervilJe Ord. #4 E. Funeral homes and mortuaries. F. Day care centers. G. Hotels and motels. H. Full service gasoline sales and service. I. Eating and drinking establishments. J. Financial institutions. K. Personal and professional business offices. L. Public buildings. M. Barber/Beauty salons~ N. Commercial schools. O. Hospitals and clinics. P. Nursing homes. Q. Commercial recreation. R. Animal clinics. S. Car washes. T. Liquor stores. Section 075.100: Industrial District (1-1). Purpose It is intended that the 1-1 District provide opportunities for light manufacturing and industrial uses, trade businesses, machine shops and other more extensive land uses. General Minimum Requirements The following minimum requirements, as set forth herein, shall apply to all buildings that may be erected, converted or structurally altered in Industrial Districts. Setback See Table A - Schedule of District Regulations Lot and Yard Requirements. '" addition, side yards facing streets on corner lots shall be considered the same as front yards. Where a front yard or side yard of a corner lot faces a residential district across a street, the setback from the street shall be not less than 60 feet. Page 27 of 59 Effective 9/5/00 City of Centerville Ord, #4 Building Height in Industrial Districts As provided in Division #110 of this ordinance. Off Street Parking A. Space for a single vehicle shall be nine (9) feet by eighteen (18) feet or larger. B. Off street parking areas shall be surfaced with asphalt or concrete, and with permanent concrete curbs to define driveways and parking limits. Plans and specifications for parking areas shall be reviewed by the City Engineer, and approved by the City Council prior to construction. C. All open street parking areas having more than six (6) parking spaces shall be effectively screened by a wall, fence of acceptable design, or compact hedge along all sides which adjoin or are directly across the street from the property in a residential zone or institutional use. Such wall, fence or hedge shall be maintained in good condition. Plans for fencing shall be approved by the City Council. The fence shall not be used for advertising purposes. D. Parking constructed to fall within the minimum setbacks, See Table A. E. Off street parking areas shall be so graded and drained as to dispose of all surface water. Drainage plans shall be subject to approval of the City Engineer. F. Also see Division #160. Buffer Zone Between Industrial and Residential Districts Where the side yard of any Industrial District abuts a Residential District, the minimum side yard setback shall be sixty 60 feet. Parking of vehicles will be permitted within (40) feet of the side yard line. All side yard areas not utilized for parking shall be landscaped with screening provided along the side lot line to within (15) feet of any public right-of-way. Screening Requirements If the City Council requires any type of screening as a condition for a variance or special use permit, the applicant shall comply with the following conditions: A. File a copy of the screening plans with the Zoning Administrator. B. The screening, planting or construction, or both shall be complete within one year from the date of building permit, subject to extension by the City Council. C. The screening shall be maintained after completion. D. A dollar amount of one and one-half times the estimated cost of planting and construction of the screening, shall be filed with the City in the form of a cash escrow or letter of credit. The cash escrow or letter of credit amount shall Page 28 of 59 Effective 9/5/00 City of Centerville Ord. #4 be forfeited to.the City if any provisions of this section are violated. Landscaping A minimum of ten (10) percent of any lot shall be green space. Three (3) percent of the surface area of the land within a parking area shall be landscaped with grass and shrubbery or other approved ground cover. Landscaped areas will continue to be maintained by the property owner on a continuous basis. Green areas within abutting street right-of-ways will also be maintained by the property owner. Also see Section #155. Special Use Plan Review Site plans for all uses requiring a special use permit must be submitted for review prior to the issuance of the building permit: A. Site development plan. B. Building plans, including building elevations, indicating mass, building materials, and color of all exterior surfaces, including all materials proposed to meet the screening requirements of this ordinance. C. Landscape plans, including the number, species, and size of all piantings. D. Grading, drainage, parking areas, items to be stored, and utility plans. E. See Division #195. Accessory Structures Garages, accessory structures, screen walls and exposed areas of retaining walls shall be of similar type, quality, and appearance as the principal structure. Accessory structures shall comply with all of Division 60. Exterior of Building All buildings shall be finished on all sides with permanent finished materials of consistent quality, per Division #90, and Amendment #44-A. Permitted Encroachments The following shall not be considered as encroachments on setbacks subject to other conditions within this ordinance: Off street parking spaces, flues, belt course, leaders, sills, pilaster, lintels, cornices, eaves, gutters, awnings, open terraces, service station pump islands, open canopies, steps, chimneys, flag poles, ornamental features, open fire escapes, sidewalks, and fences, except as hereinafter amended. Exterior Merchandise "'e'e Division #130-140. Nuisance See Division #130-040. Page 29 of 59 Effective 9/5/00 City ofCentervilIe Ord. #4 Driveways A. No driveway shall be located within one hundred (100) feet of any right-of-way line of a street intersection. Said distances shall be measured along the property line from the corner right-of-way line. B. Access drive onto county roads shall require a review by the City Engineer. Special Use Permits As provided in Division #195 of this ordinance. Criteria for issuance of Special Use Permit. When reviewing an application for a Special Use Permit the Planning and Zoning Commission and City Council shall considered the following criteria: A. Impact on traffic. B. Impact on parks, streets, and other public facilities. C. Compatibility of the site plan, internal traffic circulation, landscaping and structures with contiguous properties. D. Impact of the use on the market value of contiguous properties. E. Impact on general public health, safety, and welfare. F. Compatibility with the City's Comprehensive Plan. Signs As provided in Ordinance #39. Refuse A. All premises shall be provided with, at owner's expense, an adequate number of approved containers to hold the garbage accumulated by such premises. Such containers shall be made of metal or other suitable material, shall be water tight, insect and rodent proof, and shall be of a material not easily corrodible and equipped with suitable handles and tight fitting covers and shall be kept covered when there is garbage stored therein. B. Garbage and rubbish containers shall be placed at the rear of the premises or in such a manner as to be out of view from the street. In no event shall container or their enclosures be placed or maintained in such a way to unreasonably interfere with the use or enjoyment of adjoining property. C. All garbage containers shall be screened with a suitable enclosure. D. Every garbage or rubbish container shall be maintained in as sanitary condition as is Page 30 of 59 Effective 9/5/00 City of Centerville Ord. #4 possible and shall be thoroughly cleansed as needed. If, upon inspection by the Administrative Authority a container is found to be in poor repair, corroded or otherwise defective the Administrative Authority shall notify, in writing, the provider or user of the container of the deficiency and shall require the repair or replacement of the container within fifteen (15) days. All container enclosures shall also be kept in good repair. Loading Facilities Loading facilities shall be on the side of rear yards. When adjacent to and/or visible from any public street, such facilities must be adequately screened. Storage For the purpose of this zoning district, car, vans and pick"up trucks parked outside and used by employees and/or visitors in the normal course of the business operation will not be construed to be outdoor storage. Further, outside parked trucks and semi-trailers used in the normal business commerce will not be construed to be outdoor storage; A. Provided that the total' number of trucks and semi-trailers does not exceed the number of docks and/or bay doors, and B. Such use is not construed as an operation listed as a conditional use in any industrial zone. . ermitted Uses/Uses Permitted on Special Use Permit A. Business and professional offices. B. Machine and repair shops. C. Construction trade offices and yards. D. Manufacturing, warehousing, distribution, processing, packaging, assembly and research uses, except waste management. E. Indoor shooting/archery range and sales. F. Truck terminals. (Special Use Permit Required). G. Mini-Storage (Special Use Permit Required). H. Kennels (Special Use Permit Required) Section 075-110: Public/Institutional District (P.1). rpose .. .s intended that the P-1 District provide opportunities for government facilities, schools, churches, hospitals, libraries and other similar public and institutional uses. Page 310[59 Effective 9/5/00 City of Centerville Ord. #4 Permitted Uses A. Government buildings, structures, facilities, utilities, rights-of-way, easements, parks, open spaces and vacant land. B. Schools, churches, cultural and educational facilities and uses, libraries, hospitals and health facilities. Section 075-120: Mixed Use District (M-1). Purpose It is intended that the M-1 District provide for the unique layout and character of a traditional central Business district with retail, professional office, residential, arid other mixed uses. Permitted Uses A. Retail sales conducted within structures, but excluding automobile and motorized equipment sales, truck stops, gasoline and fuel sales, drive through restaurants. B. Repair and service conducted within structures, but excluding automobile and motorized equipment repair. C. Professional and business offices. D. Multiple residences and accessory uses. E. Accessory apartments. F. Theaters and recreational businesses conducted within structures. G. Public buildings. Special requirements It is the intent of these provisions to allow for flexibility of land uses and exceptions to traditional dimensional standards, when other conditions and special requirements are met. These provisions are not meant to allow unrestricted leapfrogging of land uses or disregard for compatibility of land uses. Greater flexibility in zoning regulations often leads to more subjectivity in land use interpretations. In making zoning decisions about land use compatibility and dimensional criteria for uses and structures, the City shall have broad discretion to protect the public health, safety and welfare; and to protect the residential integrity of the Mixed Use District and surrounding residential neighborhoods. Setbacks and lot coverage for new or expanded structures shall be determined through the Site Plan Review process by the Planning and Zoning Commission. Factors to be considered in the determination shall include; but not be limited to, existing setbacks, structural appearance, site drainage, public access, . pedestrian safety, automobile safety, intersection visibility, height, parking, landscaping and other site design factors. Residential dwellings shall not be prohibited or discouraged in the M-1 District. Page 32 of 59 Effective 9/5/00 City of Centerville Ord, #4 The use or conversion of a residential structure for commercial use, other than a home occupation, shall require Site Plan approval by the Planning and Zoning Commission. Factors to be considered for such a use conversion include, but are not limited to, compatibility with adjacent land uses, structural appearance, structural adaptability, investment relationship, term or length of conversion (interim or permanent) and consistency with any land use plans prepared by the City for the Mixed Use District. The architectural design and exterior building materials used in connection with any new or expanded use or structure shall be consistent with any architectural design or aesthetic control requirements established by the City for the Mixed Use District. Division 80: Zero Lot Lines In new residential subdivisions in M-1, R-2A, R-2, R-3 and R-4 Residential Zoning Districts, structures may be arranged to include one (1) zero lot line provided that no windows or doors open on this side of the structure. The appropriate setbacks apply. Division 85: Commercial Exterior BuildinQ Materials Except; as otherwise regulated herein, the exterior wall surfaces of all new or expanded commercial buildings shall consist of face brick, finished block or other textured masonry product approved by the Planning and Zoning Commission. Exceptions to all masonry exteriors may be considered and approved by the Planning and Zoning Commission provided the following findings are met: A. The combination of exterior materials is used as an architectural compliment to the structure. B. The combination of exterior materials used is not inconsistent with the quality and appearance used on similar buildings in the same zoning district or neighborhood. C. Site conditions limit public exposure to certain exterior surfaces where masonry products are not proposed. D. An exterior wall may be temporary and a future expansion area of a structure and be subject to removal or redesign as an interior wall. Buildings are required to have contrasting architectural features and must be designed to be aesthetically pleasing. Division 90: Industrial Exterior BuildinQ Materials Industrial buildings are required to be constructed of brick, decorative block or approved textured masonry product. Pole barn type buildings are not allowed. Buildings are required to have contrasting architectural features and must be designed to be aesthetically pleasing. ision 95: Fences A. All fences shall be located entirely upon the property of the fence owner unless the owner of the adjoining property agrees, in writing that said fence may be erected on Page 33 of 59 Effective 9/5/00 City of Centerville Ord. #4 the property line of the respective properties. Such an agreement shall be submitted at the time" of building permit application. If the adjoining property owner does not agree to the erection of such fence, the fence shall be set back a minimum of two (2) feet from all lot lines. No fence other than a decorative fence may be constructed along the side lot lines of a residential lot between the street and the front extension of the dwelling house. As used herein, the term "decorative fence" means a wood vertical post and wood horizontal rail fence with no more than three (3) rails or a wood picket type fence with at least two (2) inches of open space between each picket. B. No residential fence may exceed six (6) feet in height and no decorative fence in the front yard may exceed thirty-six (36) inches in height. Fencing in commercial/industrial zoning shall not exceed eight (8) feet in height. C. All fences shall be constructed and maintained in a substantial, workmanlike manner and of material reasonably suited for the purpose for which the fence is proposed to be used. Every fence shall be constructed so that the side containing the framing supports and cross pieces face the interior of the fence owner's lot. Any fence which does not comply with the provisions of this Section or which endangers the public safety, health or welfare shall be considered a public nuisance. Section 95-010: Snow-Stop Fencing. Snow-stop fencing may be used from November 1 to April 1. No permit shall be required for temporary fencing. Section 95-020: Electric and Barbed Wire Fence. Electric fences, hog wire fencing, barbed wire fencing, and similar fencing will not be allowed except in the R-1 District. Section 95-030: Visual Obstructions. No fence may be erected which creates visual obstructions at any intersection, alley, driveway or street for safe vehicular, bicycle or pedestrian movement. Section 95-040: Swimming Pool Fencing. No private swimming pool with a water depth exceeding twenty-four (24) inches may be allowed unless enclosed by a permanent wall or fence not less than six (6) feet in height with self-closing door and self-closing latch. Division 100: Sign Regulations See Ordinance #39. Division 110: Heiqht Section 110-010: Structures. No structures or other building may be erected to a height exceeding thirty-five (35) feet without the issuance of a Special Use Permit. Section 110-020: Excess Height on a Permit. Upon the securing of a Special Use Permit any building may be erected to a height exceeding that specified for the respective district providing: A. The front, rear and side yards shall be increased one (1) foot for each one (1) foot Page 34 of 59 Effective 9/5/00 City ofCenterville Ord. #4 by which the building exceeds the height limit established for such district; and B. The structure is any of the following: television and radio towers, church spires, belfries, monuments, tanks, water and fire towers, grain elevators, stage towers and scenery lofts, cooling towers, ornamental towers and spires, chimneys, elevator bulkheads, smokestacks, conveyors, flagpoles, silos, and air conditioning and heating units; and C. No tower, gable, spire, or similar structure shall be used for sleeping or eating quarters, or for any commercial purpose except one (1) incidental to the permitted uses of the main building. Division 115: Yards Section 115-010: General Requirements. The minimum depth of front yards, rear yard and side yard for each District shall be as defined in the Schedule of Regulations and conform to the following additional regulations: A. All structures, whether attached to the principal structure or not, and whether open or enclosed, including porches, carports, balconies or platforms above normal grade level shall not project into any minimum front, side or rear yard; and B. Lots which abut on more than one (1) street shall provide the required front yards along each street for the principal structure. Side yard setbacks for an accessory structure will apply to the frontage that is not considered to be the required front yard; and C. Any principal structure situated on lands contiguous to or abutting any portion ofthe public lakes in Centerville shall maintain yard setbacks of seventy-five (75) feet from the lake. Where adjacent structures have yard setbacks different from these requirements, the minimum setback from the lake shall be the average setback of such adjacent structures to a minimum of fifty (50) feet; and D. The minimum side or rear yard depths for the following non-residential structures or uses which abut any lot in any Residential District shall be: 1. Off-street parking spaces and access drives for non- residential uses - Twenty (20) feet; and 2. Churches, schools and public or semi-public structures - Forty (40) feet; and 3. Recreation facilities, entertainment facilities, all business uses and all industrial uses - Sixty (60) feet. __ction 115-020: Computing Front Yards. For the purpose of computing front yard dimensions, measurements shall be taken from the nearest point of the front wall of the building to the street right-of- way line subject to the following qualifications: Page 35 of 59 Effective 915/00 City of Centerville Ord. #4 A. Cornices, canopies, or eaves may extend into the required front yard a distance not exceeding two (2) feet, six (6) inches; and B. A landing place or uncovered porch may extend into the required front yard to a distance not exceeding six (6) feet, if the landing place or porch has its floor no higher than the entrance floor of the building. An open railing no higher than three (3) feet may be placed around such place; and C. The above enumerated architectural features may also extend into any side or rear yard to the same extent, except that no porch, terrace, or outside stairway shall project more than three (3) feet into any side yard and then, in the case of an outside stairway, only if it is unroofed and unenclosed above and below the steps. In no case shall a porch, stair landing, or any other architectural feature extend closer than four (4) feet to the side property line; and D. On a corner lot in any Residential District, nothing shall be erected, placed, planted, or allowed to grow in such a manner as materially to impede vision between a height of two and one-half (2 1/2) and ten (10) feet above the centerline grades of the intersecting streets in triangle bounded by the street of the lot and a line joining points along the street lines fifty (50) feet from the point of the intersection. Section 115-030: Erection of More than One Principal Structure on Lot. In any district, more than one structure housing a conforming principal use may be erected on a single lot if yard and other requirements of this ordinance are met for each structure as though it were on an individual lot. Required on-site parking space shall be provided on the same lot as the principal building or use, except that combined or joint parking facilities may be provided for two (2) or more buildings or uses in commercial districts and in industrial districts, provided that the total number of spaces is not less than the sum of the requirements for each building or use. The proposed joint parking space shall be within four hundred (400) feet of the entrance of the use it will serve. A properly drawn legal instrument, approved by the City, executed by the parties concerned, for joint use of the off-street parking facilities shall be filed with the County Recorder's office. Division 120: Performance Standards Every use permitted by this ordinance shall be so established and maintained as to comply with the provisions of this section. The Council may require the owner or operator of a use permitted by this ordinance to provide such tests or investigations by an independent testing organization satisfactory to the Council as are necessary to show compliance with these standards. The cost of such investigation and tests shall be shared equally by the owner or operator and the City unless the results disclose non- compliance with these standards; in that event, the entire cost shall be borne by the owner or operator. This provision does not preclude the City from making any investigations and tests it finds appropriate to determine compliance with these standards. Division 125: On-Site Sewaqe Treatment Standards The installation and repair of individual on-site sewer systems shall be in compliance with Minnesota Pollution Control Agency Rules, Chapter 7080. Page 36 of 59 Effective 9/5/00 City of Centerville Ord. #4 A. Permit Required: Nb person shall install, repair, alter or pump an on-site sewer system without first obtaining a permit. B. License Required: Installation, repair, pumping and hauling of private on-site sewer systems requires licensing per MPCA Rules, Chapter 7080 as administered by the County. Division 130: Nuisance Standards Section 130-010: Odors and Emissions. Odors and emissions from any use shall not exceed the regulations set forth by Minnesota Pollution Control Agency Rules. Section 130-020: Dust and Particulate. Dust and particulate matter from any use shall be in compliance with and regulated by Minnesota Pollution Control Agency Rules. Section 130-030: Noise and Vibrations. Noise and vibrations generated from any use shall be in compliance with and regulated by Minnesota Pollution Control Agency Rules. Section 130-040: Glare. Direct or reflected glare, such as from flood-lights, spotlights, or high temperature processes, and as differentiated from general illumination, shall not be visible beyond the site of origin at any property line. Any lights used for exterior illumination shall be directed away from djacent properties. Section 130-050: Waste. All waste generated from any use shall be managed in compliance with and regulated by Minnesota Pollution Control Agency Rules. Waste generated on any premises shall be kept in containers designed for waste collection and stored in a structure or within an approved enclosed or screened area. The accumulation, storage, processing or disposal of waste, compost or recyclable materials on any premises, which is not generated on that premises, is prohibited, except as specifically provided in this Ordinance. Section 130-060: Smoke. Smoke shall be measured at the point of emission by using the Ringelman Smoke Chart published by the United States Bureau of Mines in Circular No. 7718. Smoke not darker or more opaque than NO.1 on that chart may be emitted except that smoke not darker or more opaque than NO.3 on the chart may be emitted for a period not longer than four minutes in any thirty minutes. These provisions applicable to visible gray smoke of a different color but with an equivalent capacity. Section 130-070: Fumes or Gases. Fumes or gases shall not be emitted at any point in concentrations that are noxious, toxic, or corrosive. The values give in Table I (Industrial Hygiene Standards - Maximum Allowable Concentration for eight (8) hour day, five (5) days per week), Table III (Odor Thresholds), Table IV (Concentrations of Substances Causing Pain in the Eyes), and Table V (Exposure to Substances Causing Damage to Vegetation) in the latest revision of Chapter 5 "Physiological Effects" that contains such tables, in the "Air Pollution Abatement Manual" published by the Manufacturing Chemists' Association, Inc., Washington, D.C., are hereby established as guides for the determination of missible concentration and amounts. The City may require detailed plans for the elimination offumes v. gases before the issuance of a Building Permit. Page 37 of 59 1_____ Effective 9/5/00 City of Centerville Ord. #4 Section 130-080: Fire Hazards. Any activity involving the use or storage of flammable or explosive materials shall be protected by adequate fire-fighting and fire prevention equipment and by such safety devices as are normally used in the handling of such materials. Such hazards shall be kept removed from adjacent activities to a distance which is compatible with the potential danger involved. Section 130-090: Air Pollution. Every activity shall conform to state regulations relating to air quality standards and air pollution control. Section 130-100: Radioactivity or Electrical Disturbance. No activity shall emit dangerous radioactivity at any point or any electrical disturbance adversely affecting the operation of any equipment at any point other than that of the creator of such disturbance. Section 130-110: Explosives. Any activity or operation requi"ring the use, storage or manufacturing of explosives shall be located no closer than five hundred (500) feet from any residence, provided further that the location of said activity or operation is such that damage from explosion, including flying debris, vibration or smoke, is limited to the site on which the activity or operation is permitted. Section 130-120: Burning. No person shall start or allow any open burning on any property in the City without first having obtained an Open Burn Permit. Any person setting a fire or burning anything in the City shall do so following City Fire Department, Department of Natural Resources and Minnesota Pollution Control Agency Rules. Recreational fires three (3) feet x three (3) feet are allowed. Recreational fires must be actively attended by a responsible adult. When the fire is abandoned it must be completely extinguished. Section 130-130: Bulk Storage. The storage of all bulk liquids, fuels, chemicals, and gases shall be in compliance with and regulated by Minnesota Pollution Control Agency Rules, Minnesota State Fire Marshal rules and the Minnesota State Building Code. Section 130-140: Outside Storage. All products, materials and equipment, except as specifically provided in this Ordinance, shall be stored within permitted structures, except for the following: Residential Districts and Dwellings in the M-1 Districts: A. Agricultural products, equipment and appurtenances owned by the owner of the property and used on the property on which they are kept; and B. All licensed and operational motor vehicles shall be parked on the permitted driveway area. Any non-licensed, non-operational vehicles must be stored in an enclosed structure; and C. A maximum of two (2) of the following units may be stored outside of a structure for more than forty-eight (48) hours on any residential parcel provided they are stored on the permitted driveway area outside of the road right-of-way or are in a side or rear yard. A licensed motor home or fifth wheel trailer is allowed in a side or rear yard. 1 . Boat 2. Camper Page 38 of 59 ~-- Effective 9/5/00 City of Centerville Ord. #4 3. Motor home 4. Snowmobile's 5. Personal watercraft 6. Personal Utility Trailer 7. Ice House 8. Small construction equipment None of the above mentioned items may have an overall length from front to back in excess of thirty-five feet (35'). D. Clothes lines, antennae, air conditioners, outdoor grills, play equipment, ornaments and monuments; and E. Temporary storage of materials and equipment during construction and landscaping. F. Lakeshore properties can store the following items of personal property within 50' of the shoreline during the months from September to May: docks, boat lifts, swim rafts, slides, and other swimming equipment. Commercial/Industrial Districts: torage of products, materials and equipment, excluding rubbish or junk, which is necessary to an _pproved business operation in a Commercial or Industrial District, and which is completely screened from adjoining properties and rights-of-way. The Site Plan Review process is required to determine the appropriateness for storage permitted in this Section, surfacing required for the storage area and the screening required. The Site Plan Review process requires a hearing before the Planning and Zoning Committee and the City Council. Outside display of vehicles, equipment and merchandise for direct sale to consumers when such outside display is customary and necessary to the trade and is a permitted use within the zoning district. The Site Plan Review process is required to determine the appropriateness of the storage or display proposed, surfacing required for the display area and any additional landscaping or screening which may be required. Division 135: Surface Water ManaQement Storm water shall be managed in accordance with the City's Surface Water Management Plan, National Urban Runoff Program (NURP) standards for the design of new storm water ponds and the Minnesota Pollution Control Agency's, Urban Best Management Practices, titled "Protectina Water Qua/itvin Urban Areas". These standards shall be applied to the review of any proposed development occurring to reduce non-point source pollutant loadings in storm water runoff. Existing natural drainage ways, natural water storage or retention areas, and vegetated soil surfaces should be used to the greatest extent possible to store, filter and retain storm water runoff before discharge occurs into any public waters. When natural features and vegetation are not available to . ldle storm water runoff, constructed facilities such as diversions, settling basins, skimming devices, es, and manmade waterways and ponds may be used. Preference shall be given to designs using surface drainage, vegetation, and infiltration rather than buried pipes and manmade materials and facilities. Development should be planned and conducted in a manner that will minimize the extent of Page 39 of 59 Effective 9/5/00 City of Centerville Ord. #4 disturbed areas, runoff velocities, E;lrosion potential, and reduce and delay runoff volumes. Division 140: Wetland Protection and ManaQement In accordance with the Wetlands Conservation Act of 1991, the following regulations shall apply to wetland areas: A. Permanent natural buffer areas and appropriate erosion control measures be taken surrounding wetland areas to prevent sedimentation of the wetland; and B. Wetlands may not be drained or filled, wholly or partially, unless replaced by restoring or creating wetland areas of at least equal public value. Wetland encroachment must be guided by the following principles in descending order: 1. Avoiding the direct or indirect impact of the activity that may destroy or diminish the wetland; and 2. Minimizing the impact by limiting the degree or magnitude of the wetland activity and its implementation; and 3. Rectifying the impact by repairing, rehabilitating, or restoring the affected wetland environment; and 4. Reducing or eliminating the impact over time by preservation and maintenance operations during the life of the activity; and 5. Replacing or providing substitute wetland resources or environments. Division 145: Woodland Preservation In residential areas, structures shall be located in such a manner that the maximum number of woodlands shall be preserved. If large numbers of trees are cut in residential areas, trees shall be replanted in a density and manner satisfactory to the City Council. Clear cutting of woodlands for non- agricultural purposes is prohibited, unless the action involves a utility or roadway, required by the public, and includes a reforestation plan required by the City Council. Division 150: Erosion and Sedimentation Control No land occupant or developer in the City shall cause or conduct any land disturbing activity which causes excessive erosion or sedimentation, or which results in damage to water or soil resources. All development in the City shall conform to the natural limitations presented by the topography and soil types in order to minimize soil erosion and sedimentation. Erosion and sedimentation controls shall be consistent with the MPCA's, "Best Management Practice'~ Land disturbing activities shall occur in increments of workable size such that adequate erosion and Page 40 of 59 Effective 9/5/00 City of Centerville Ord. #4 sediment controls can be provided throughout all phases of the development. The smallest practical area of land shall be exposed or othelWise disturbed at anyone period of time. Areas where natural vegetative barriers are not enough to contain erosion and sedimentation from penetrating water bodies, wetlands, water courses or neighboring properties shall be staked with silt fences and straw bales. Division 155: Landscaping Section 155-010: Minimum Quantities. All new development activities, including site modifications or use intensifications, shall be subject to landscaping improvements. The following table illustrates guidelines within each zoning district: District R-1 R-2, 4 & 5 R-2A B-1 Oversto Trees 2 trees/uniUstreet fronta e 2 trees/uniUo en s ace ex osure 8 trees Ius 2 trees/unit 8 trees or 1/3000 sq. ft. site area M-1 8 trees or 1/3000 sq. ft. site area 1-1 8 trees or 1/3000 sq. ft. site area P-1 8 trees or 1/3000 sq. ft. site area Foundation Plantin S4 None None None 1/10 ft. building & parking area 1/10 ft. building & parking area 1/10 ft. building & parking area 1/10 ft. building & parking area 1 Trees shall be deciduous and planted at the boulevard, except on cul-de- sacs where one of the required trees may be planted off the boulevard but in the front yard area. 2 Trees shall be deciduous. Unit exposures with street frontage shall be planted at the boulevard. 3 Tree spacing must include trees at the boulevard at minimum fifty (50) foot intervals. 4 The calculation for the number of foundation plantings is based upon one (1) planting for each lineal foot of building perimeter and parking lot perimeter. Plantings may be grouped rather than dispersed at ten (10) foot intervals. 5 The required number of trees is based upon a minimum of eight (8) trees or one (1) tree per three thousand (3000) square feet of site area, whichever is greater. Tree spacing must include trees at the boulevard at minimum fifty (50) foot intervals. Section 155-020: Minimum Standards. A. Overstorv Trees: 1. Deciduous Trees: Two and one half (21/2) inch caliper planting size, balled and burlapped. Page 41 of 59 Effective 9/5/00 City of Centerville Ord. #4 2. Coniferous Trees: Six (6) feet in height planting size, balled and bur-lapped. B. Foundation Plantinqs: Coniferous and deciduous shrubs shall be planted at a minimum of one-third the mature spread and height of typical growth habits. C. Boulevard Trees: All boulevard trees shall be hardwood shade trees or flowering trees. D. Overstorv Mix: When multiple quantities of overstory trees are required, at least seventy-five percent (75%) of the trees required shall be deciduous trees. E. Hardiness: All landscape materials proposed shall be consistent with Minnesota Hardiness Zones, whether indigenous orforeign. Plant species must all be tolerant to snow storage, exposure to salt and sun scald in parking areas. F. Diversification: In any development in which at least eight (8) overstory trees or foundation plantings are required, at least three (3) varieties of boulevard trees are required on each side of the block. G. Warranty: All required landscape materials shall be warranted for growth for a minimum of two (2) years after planting. Division 160: ParkinQ Requirements/Off-Street ParkinQ Parking Requirements The following table illustrates the minimum number of parking spaces required for various uses permitted in the City. The City may modify minimum parking requirements in the M-1 District, as part of the Site Plan Approval process, if it is determined that the use is consistent with the purpose of the district and street parking is sufficient to accommodate the use. Uses Minimum ParkinQ Reauired Residential...................................2/dwelling unit Churches .....................................1/3 seats in largest assembly Schools........................................1/classroom plus 1/3 seats in largest assembly Theaters ...................................... 1/3 seats Restaurants ................................. 1/3 seats Offices ..:...................................... 5/1 ,000 square foot gross floor space Retail............................................ 6/1,000 square foot gross floor area Convenience Stores .................... 7/1 ,000 square foot gross floor area General Services .........................4/1 ,000 square foot gross floor area Trade Businesses ........................ 3/1 ,000 square foot gross floor area Manufacturing ..............................3/1 ,000 square foot gross floor area Other Industrial............................ 3/1 ,000 square foot gross floor areg5 Car Washes................................. 5/stacking per bay Drive-Up Restaurants .................. 5 Stacking plus 1/3 seats Page 42 of 59 Effective 9/5/00 City of CenterviUe Ord. #4 Off Street Parkina When a building is enlarged, additional off-street parking shall be required only with respect to the additional usable floor area. Parking spaces may be located on a lot other than that containing the principal use with the approval of the City Council. Section 160-010: Change in Facilities. An off-street parking area shall not be changed to any other . use until equal facilities are provided elsewhere. No parking area used or designated in connection with a building in existence on the effective date of this ordinance shall be reduced to provide fewer than the minimum number of parking spaces required under this Ordinance. Section 160-020: Off-Street Parking and Loading Zones: No building shall be hereafter erected, substantially altered, or its use changed unless off-street parking and loading spaces have been provided in accordance with the provisions of this ordinance. The number of off-street parking spaces provided shall be at least the minimum number provided in the schedule contained in this Section. Section 160-030: Off-Street Loading. A loading space shall have minimum dimensions of not less than twelve (12) feet in width, fifty (50) feet in length, exclusive of driveways, aisles, and other circulation area. One (1) off-street loading space shall be provided and maintained on the same lot for each commercial and industrial use requiring regular delivery of goods and having a modified gross floor area of more than ten thousand (10,000) square feet. One loading space shall be provided for each additional venty-five thousand (25,000) square feet or fraction thereof. No off-street loading space shall be .ocated in any yard adjoining any residential use. Required off-street loading space shall not be included as off-street parking space in computing required off-street parking space. Vehicles utilizing such loading space shall not project into the public right-of-way. Section 160-040: Fractional Space. When an application of the standards of this Ordinance with respect to number of off-street parking spaces results in the need to provide a fraction of one (1) space, any fraction of one-half (1/2) or less shall be disregarded and any other fraction shall be construed as one (1). Section 160-050: Uses Not Mentioned. For any use not specifically mentioned in the schedule of off- street parking and loading requirements, the number of spaces required should be that required for that use named in the schedule which is determined by the Planning Commission to be most similar. Section 160-060: Spaces For Five or more Automobiles. Parking areas consisting offive or more off- street parking spaces shall have individual spaces so marked and shall be so designed, maintained and regulated that no parking or maneuvering incidental to parking shall be on any public street, walk, or alley and so that any vehicle may be parked and unparked without moving another. Section 160-070: Improvement and Maintenance. Required parking and loading spaces, together with driveways, aisles, and other circulation areas, shall be improved in such a way as to provide a durable and dust-free surface. All parking and loading areas shall provide for proper drainage of surface ter to prevent the drainage of such water onto adjacent properties or walkways. The owner of any I-'arking or loading area shall maintain the area in good condition without holes and free of all dust, trash, and other debris. Page 43 of 59 Effective 9/5/00 City ofCenterville Ord. #4 Section 160-080: Access. All off-street parking areas shall have access from driveways rather than from public streets, said driveway access shall be limited to twenty-four (24) feet in width at the public street line. Drivewav and ParkinQ Lot Improvements All required ingress/egress points, driveways and parking areas shall be paved with asphalt, concrete, pavers, cobblestone or similar material according to minimum City specifications, excluding R-1 Districts. Driveways may not exceed a twenty-four (24) foot width at the streetline. Division 165: Buildinq Numbers Section 165-010: Numbers Required. It shall be the duty of the owner, leaser, or occupant of every house, industrial, commercial or other building to have proper house or building numbers either by affixing to said building such numbers in metal, glass, plastic or other durable material. The numbers shall not be less than six (6) inches in height, in a contrasting color to the base, and so placed to be easily seen from the street. Section 165-020: Alternative Display. In those cases where the principal building is obscured from view from the street of address by accessory buildings, trees, shrubbery or other visual obstruction, the numbers shall be displayed from a permanent mounting on the property so that they are clearly visible from the street of address. Division 170: SportinQ. Athletic. and Music Events Sporting, athletic, and music concert events, as defined herein, shall be permitted by Special Use Permit in the Residential Districts of the City of Centerville, subject to the following requirements: A. Sporting, athletic, or music events shall be defined as the conducting of such events by individuals, non-profit or profit organizations, partnerships or corporations wherein participants and/or patrons are charged an entry fee for the right to participate in such event and/or compete for monetary or merchandise prizes. Such events shall include, but not be limited to, softball, football, volleyball, broomball, ice or field hockey, tennis, basketball tournaments, or outdoor music concerts; and B. Such activities shall be considered a Special Use within all Residential Districts of the City and shall require a permit therefore. The City shall have the right to make provisions in such permit for insuring public health and sanitation, traffic regulation, noise and litter control and regulation on the number of events that may be conducted on a specific site. Division 175: Planned Unit Developments (PUDsl Section 175-010: Objectives. To help encourage a more creative approach to the use of land, departures from the Centerville Zoning Ordinance may be granted by the City Council in the form of Page 44 of 59 L Planned Unit Development Districts to achieve: Effective 9/5/00 City of Centerville Ord. #4 Subd. 1: Subd. 2: Subd. 3: Subd. 4: Subd. 5: A maximum choice of living environments by allowing a variety of housing building types and permitting an increased density per acre and a reduction in lot dimensions, yard, building setbacks, and area requirements; and A more useful pattern of open space and recreation areas and, if permitted as part of the project, more convenience in the location of accessory commercial uses and services; and A development pattern which preserves and utilizes natural features, trees and other vegetation, and prevents the disruption of natural drainage patterns; and A more efficient use of land and a resulting substantial savings through shorter utilities and streets; and A development pattern in harmony with land use density; transportation facilities, and community facilities objectives of the comprehensive plan. ection 175-020: General Requirements. A special use permit shall be required of all Planned Unit Developments. The City may approve the PUD only if it finds the development satisfies all the following standards: Subd. 1: Subd. 2: Subd. 3: Subd. 4: Subd. 5: The development shall be planned so that it is consistent with the Centerville Comprehensive Plan; and The PUD is an effective and unified treatment of the development possibilities on the project site and the development plan provides for the preservation of unique natural amenities such as streams, stream banks, wooded cover, rough terrain, and similar areas; and The planned unit development proposal appears to harmonize with both existing and proposed development in the area surrounding the project site; and The tract of land shall be under unified control at the time of application and scheduled to be developed as one unit. In addition, the development plan must include provisions for the preservation of natural amenities; and Each phase of the proposed development, as it is proposed to be completed, is of sufficient size, composition, and arrangement that its construction, marketing, and operation are feasible as a complete unit, and that provision and construction of dwelling units and Page 45 of 59 Effective 9/5/00 City of Centerville Ord. #4 common open space are balanced and coordinated; and Subd. 6: The PUD will not create an excessive burden on parks, schools, streets, and other public facilities and utilities which serve or are proposed to serve the district; and Subd. 7: The proposed total development is designed in such a manner as to form a desirable and unified environment within its own boundaries; and Subd. 8: The plans required under this Section must be submitted in a form which will satisfy the requirements of Ordinance #8 for the preliminary and final plans; and ' Subd. 9: Permission to develop specific parcels of land under the provisions which follow shall be binding on all construction. Any change in the development plan after approval by the City Council shall be resubmitted for consideration; and Subd. 10: Subdivision review under the Subdivision Ordinance shall be carried out simultaneously with the review of a PUD under this section of the Zoning Ordinance. Section 175-030: Uses Permitted. Permitted uses may include any combination of dwelling units in single-family, two-family, town or row houses; any non-residential use to the extent such non-residential use is designed and intended to serve the residents of the planned unit development; public or private education facilities; or other uses permitted in the Zoning District in which the planned unit development is located. When a PUD proposes a mixture of residential uses with commercial uses, the Council may limit the development of not more than ten percent (10%) of the tract to commercial uses. Section 175-040: Relationship of PUD Site to Adjacent Areas. The design of a PUD shall take into account the relationship of the site to the surrounding areas. The perimeter of the PUD shall be so designed as to minimize undesirable impact of the PUD on adjacent properties, and conversely, to minimize undesirable impact of adjacent land use and development characteristics on the PUD. Section 175-050: Minimum Size. A PUD shall consist of at least ten (10) acres. Section 175-060: Minimum Lot Size. The minimum lot size requirements of other sections of this Ordinance do not apply to a PUD except that the minimum lot size requirements of the underlying zone shall serve as a general guideline to determine the maximum dwelling unit density of the total development. Section 175-070: Setback and Side Yard Requirements. Notwithstanding other provisions of this article, setback and side yard requirements of lots in a PUD shall be at least equivalent to the spacing requirements of buildings similarly developed under the terms of this ordinance on separate parcels. Section 175-080: Access to Public Right-of-Way. The site of a PUD shall abut, and the major internal Page 46 of 59 Effective 9/5/00 City of Centerville Ord. #4 street or streets serving the PUD shall be connected to, at least one primary arterial, or neighborhood "collector" street. . Section 175-090: Utility Requirements. Utilities, including telephone and electrical systems, installed within a PUD shall be placed underground. Utility appurtenances, which can be effectively screened, may be exempted from this requirement if the City finds that such exception will be consistent with the objectives of this article and the character of the proposed PUD. Section 175-100: Open Space. A minimum of twenty percent (20%) of the gross land area for private or public open air recreational use protected by covenants running with the land or by conveyances or dedicated as the Planning and Zoning Commission may specify shall be an integral part of the plan. Such Open Space areas shall not include land devoted to streets, parking and private yards. Whenever possible, common Open Space shall be linked to the Open Space areas of adjoining developments. Common Open Space shall be of such size, shape, character, and locations as to be usable for its proposed purpose. Section 175-110: Parking. Off-street parking and loading space shall be provided in each PUD in the same ratios for types of buildings and uses as required in the underlying Zoning District. Section 175-120: Arrangement of Commercial Uses. When a PUD includes commercial uses, commercial buildings shall be planned as groups having common parking areas and common ingress and egress points. Each commercial area shall be separated from abutting residential areas by ppropriate screens or fences. The design of commercial areas shall provide for the integrated and "armonious design of buildings and for adequate and properly arranged facilities for internal traffic, circulation, landscaping, and such other features and facilities as may be necessary to make the areas attractive and efficient from the standpoint of adjacent non-commercial areas. Any area which is not to be immediately improved or developed shall be landscaped or otherwise maintained in a neat and orderly manner as specified by the City. Section 175-130: Arrangement of Industrial Uses. In any PUD including industrial uses, the industrial uses shall be provided in park-like surroundings utilizing landscaping and existing woodlands as buffers to screen lighting, parking areas, loading areas and outdoor storage of raw materials or products. An industrial area in a PUD shall provide for the harmonious design of buildings and a compact grouping in order to economize in the provisions of required utility services. Streets in a planned industrial area shall be kept to a minimum in order to reduce traffic. All spaces between the right-of-way line and the industrial building line and all intervening spaces between buildings, drives, parking areas, and improved areas shall be landscaped with trees and plantings and properly maintained. Section 175-140: Procedure. Pre-Application Meeting. Before submitting a formal application for a PUD under 55.03, the developer shall meet with the Planning and Zoning Commission. The purpose of this meeting is to discuss early and informally the purpose and effect of this Ordinance and the criteria and standards contained in this Ordinance and to familiarize the developer with the City's Comprehensive Plan, including the land use n, the major thoroughfare plan, and the parks and Open Space plan, and with the subdivision ,,,gulations and the drainage, sewer, and water systems of the City. Page 47 of 59 Effective 9/5/00 City of Centerville Ord. #4 Section 175-150: Application. An application for approval of a Preliminary Development Plan for a proposed PUD shall be made to the Planning and Zoning Commission, by at least one owner or lessee of property for which the PUD is proposed. The application shall be accompanied by a certified check or money order to cover the costs incurred in checking and processing such plans in an amount affixed by resolution of the City Council. The application with accompanying Outline Development Plan shall be submitted (sixteen (16) copies) and shall include: A. A vicinity map at a scale of one (1) inch equals two hundred fifty (250) feet showing property lines, existing streets, existing zoning, and such other items as the Planning and Zoning Commission may require to show the relationship of the proposed PUD to the Comprehensive Plan ofthe City, to existing schools and other community facilities and services, and to the surrounding area; and B. A preliminary plan of the PUD in schematic form showing the following: 1. The existing topographic character of the land; and 2. A composite of all natural amenities of the site including steep slopes, drainage ways plus marshes, ponds and lakes; and 3. The size of site and proposed uses of the land to be developed together with an identification of off-site land use; and 4. The density of land use to be allocated to the several parts of the development; and 5. The approximate location of thoroughfares; and 6. The location of common open space including public schools, parks and playgrounds or private natural preserves; and 7. The off-street parking system. C. A written statement including the following: 1. A statement of the ownership of all land involved in the PUD together with a summary of previous work experience; and 2. An explanation of the general character of the planned development; and 3. A statement describing the ultimate ownership and maintenance of all parts of the development including streets, structures and open spaces; and 4. A statement describing how all necessary governmental services will be provided to the development; and Page 48 of 59 Effective 9/5/00 City ofCenterville Ord. #4 5. The total anticipated population to occupy the PUD, with breakdowns indicating the number of school age children, adults and families. D. The proposed schedule for the development of the site. E. A statement setting forth the reasons why, in the opinion of the applicant, the PUD will be in the public interest and consistent with the objectives specified for PUDs by Section 175-010. Section 175-160: Actions. Subd. 1 Subd 2. By Commission. Within sixty (60) days of the filing of the application, the Planning and Zoning Commission shall hold a Public Hearing on the proposed PUD following written and published notice as required for amendments of the ordinance. Following such hearing and within sixty (60) days of the filing of the application or ata later time agreed to by the applicant, the Planning and Zoning Commission shall recommend approval or disapproval of the preliminary proposal with such changes and conditions as it may suggest and shall transmit its recommendations to the City Council. In its recommendations the Commission shall determine whether the proposed PUD is consistent with the objectives for PUDs specified in Section 175-010 and with the Comprehensive Land Use Plan of the City; and whether the benefits, combination of various land uses, if proposed, and the inter-relationship with the land uses in the surrounding area justify the deviation from standard district regulations allowed by this ordinance for PUDs. By Council. Upon receipt of the recommendations of the Planning and Zoning Commission, the Council shall consider the application and, after holding such public hearing as it deems desirable, shall approve or disapprove the application with such changes or conditions, it any, as it may deem appropriate. Refusal of any changes or conditions shall constitute denial of the plans by the City Council. Failure of the land owner to notify the City Council of his acceptance or refusal of the modification to the plan constitute acceptance of these conditions. No Building Permits may be issued on land within the PUD until final plans for the development have been approved by the City Council under the procedures provided in following sections. Section 175-170: PUD Agreement. The Zoning Administrator shall instruct the City Attorney to draw up a PUD Agreement which stipulates the specific terms and conditions approved by the City Council and accepted by the applicant. This agreement shall be signed by the Mayor of the City of Centerville, rklAdministrator and the applicant within thirty (30) days of the City Council approval of the PUD . ,plication and final plat. Where the PUD application and/or final plat is to be resubmitted or denied approval, the City Council action shall be by written report setting forth the reasons for its actions. Page 49 of 59 Effective 9/5/00 City of Centerville Ord. #4 Section 175-180: Final Review and Approval. An application for review and approval of the final development plan shall be filed by the applicant with the Planning and Zoning Commission within six months of the date on which approval of the preliminary plan was given by the Council. If application for final approval is not made within the time required, the proposal shall be considered abandoned unless an extension period is requested and granted by the City Council. Section 175-190: Documentation Required. The final appli<::ation shall be accompanied by the following supporting documentation: A. A final plan of the PUD in schematic form including the following: 1. The street system, lot layout and off street parking and loading plan; and 2. The use, height, bulk and approximate location of buildings and other structures; and 3. Land areas to be conveyed, dedicated or reserved for parks, parkways, playgrounds, school sites, public buildings, and similar public and semi-public uses; and 4. A site plan for each building site and common open area, showing approximate location of buildings, structures and improvements; and 5. Generalized elevations and perspectives of all structures; and 6. A site grading plan indicating the direction of flow of surface drainage and all easements necessary for both ponding and runoff; and 7. Plans, profiles, and specifications for the distribution of water, collection of sanitary waste and storm water; and 8. A landscape plan indicating the location, size and type of plant materials to be used; and 9. Plans, profiles, typical sections and specifications for proposed street improvements; and 10. The density of land use to be allocated to the several parts of the site being developed. B. A written statement including: 1. The approximate date when construction will begin by stage of development and the area of open space to be provided at each stage; and Page 50 of 59 Effective 9/5/00 City of Centerville Ord. #4 2. Agreements, provisions or covenants which govern the use, maintenance and continued protection ofthe development and any of its common open areas; and 3. Other conditions specifically required by the Commission and the Council for the particular PUD._ Section 175-200: Action On Final Application. Procedure for action by the Planning and Zoning Commission and the Council on an application for review and approval of the final plan for a PUD shall be the same as prescribed by this article for the action on the preliminary proposal. In giving approval, the Council may specify the length of time within which construction of the project must be begun or be completed, and it may attach such other conditions as seem' necessary. The final development plan shall be in general conformance with the preliminary development plan as approved. A. Criteria for Approval. The findings necessary for approval of both the preliminary and final development plans shall be based on the following and describe in what respect the plan would or would not be in the public interest. 1. The plan does not conflict with the Centerville Comprehensive Plan. 2. The plan is designed to form a desirable and unified development within its own boundaries. 3. The proposed uses will not be detrimental to present and future land use in the surrounding area. 4. Any exceptions to the standard requirements of the Zoning and Subdivision Ordinances are justified by the design of the development. 5. The plan will not create an excessive burden on parks, schools, streets, and other public facilities and utilities, which serve or are proposed to serve the PUD. B. Non-Compliance. In the event the plan as submitted for final approval is not in substantial compliance with the preliminary development plan, the Zoning Administrator shall notify the applicant within forty-five (45) days of the date of application, setting forth the ways in which the plan is not in substantial compliance. 1. The applicant may treat such notification as denial of preliminary approval; or 2. The applicant may re-file his plan so that it does substantially comply with the outline development plan; or 3. The applicant may file a written request with the Planning and Page 51 of 59 Effective 9/5/00 City of Centerville Ord. #4 Zoning Commission that it hold a public hearing on his request for final approval. Any such hearing shall be held within thirty (30) days after the request for such hearing. Within forty-five (45) days of such hearing the Planning and Zoning Commission shall either grant or deny preliminary approval to the plan. C. Final Approval. The City Council shall review and approve the Final Development Plan if it is in substantial compliance with Preliminary Development Plan. Following this, the applicant shall record the Final Development Plan in the manner provided for recording subdivision plats. If the Final Development Plan is not in substantial compliance, the applicant shall be requested to repeat the procedures outlined for the Preliminary Development Plan. Section 175-210: Time Limit. If work on the PUD is not started within three months of the proposed schedule date after final approval has been granted, approval shall terminate unless an extension period is requested or granted by the City Council. Section 175-220: Amendments. Amendments may be made in the approved final plan when they are shown to be required by changes in conditions that have occurred since the final plan was approved or by changes in the Development Policy of the City. A. Minor changes in the location, sitting, and height of buildings and structures may be authorized by the City Engineer if requested by engineering or other unforeseen circumstances. B. All other changes in use, rearrangement of lots, blocks, and open space, must be authorized by the City Council under procedures outlined for amendment of the Zoning Ordinance. Section 175-230: Completion. Completion of the PUD shall be certified by the Planning and Zoning Commission on the Final Development Plan. Thereafter, the use of land and the construction, modification, or alteration of any buildings shall be governed by the approved Final Development Plan. Changes may be authorized only under the procedures provided below: A. Minor extension, alterations or modifications of existing structures may be authorized by the Planning and Zoning Commission if they are consistent with the intent and purpose of the final plan and do not increase the cube of any building or structure by more than ten (10) percent; and B. Changes in the use of common open space or the replacement of any building substantially destroyed which exceeds the intent and purposes of the Final Development Plan may be authorized only by amendment to the final development. Section 175-25450: Site Improvements. At any time following the approval of a Development Stage Plan by the City Council, the applicant may, pursuant to the applicable codes of the City apply for, and the Zoning Administrator may issue, grading permits for the area within the PUD for which Development Stage Plan approval has been given. Page 52 of 59 Effective 9/5/00 City of Centerville Ord. #4 Section 175-250: Construction. 'The construction and provisions of all the common open spaces and public and recreational facilities which are shown on the Final Development Plan must proceed at the same phase as the construction of dwelling units. At least once every six (6) months following the approval of the Final Development Plan, the Zoning Administrator shall review all of the Building Permits issued for the planned development and examine the construction, which has taken place on the site. If he/she shall find that the rate of construction of dwelling units is greater then the rate at which common open spaces and public and recreational facilities have been constructed and provided, he shall forward this information to the City Council, which may revoke the PUD Permit. Section 175-260: Maintenance of Common Open Space. All land shown on the Final Development Plan as common open space must be conveyed to homeowners association or similar organization for the maintenance of the planned development. The commoh open space must be conveyed to the homeowners association or similar organization subject to covenants to be approved by the City Council which restrict the common open space to the uses specified on the final development plan, and which provide forthe maintenance of the common open space in a manner which assures its continuing use for its intended purpose. Section 175-270: Homeowners Association. If a homeowners association is created, the applicant shall submit plans at the time of final plan of development and documents which explain: A. Ownership and membership requirements; and B. Articles of incorporation and bylaws; and C. Time at which the developer turns the association over to the homeowners; and D. Approximate monthly or yearly association fee for homeowners; and E. Specific listing of items owned in common including such items as roads, recreation facilities, parking common open space ground, and utilities. Division 180: Variances Standards The Planning Commission shall recommend a Variance and the Council shall order the issuance of such Variance only if it conforms to the following standards: A. Special conditions and circumstances exist which are peculiar to the land, structure, or building involved and do not result from the actions of the petitioner; and B. Literal interpretation of the provisions of this Ordinance would deprive the petitioner of rights commonly enjoyed by other properties in the same district under the terms of this Ordinance; and C. Granting the Variance requested will not confer on the applicant any special privilege that is denied by this Ordinance to other lands, structures, or buildings in the same district; and Page 53 of 59 Effective 9/5/00 City of Centerville Ord. #4 D. The proposed Variance will not impair an adequate supply of light and air to adjacent property, or unreasonably diminish or impair established property values within the surrounding area, or in any other respect impair the public health, safety, or welfare of the residents of the city; and E. Any person filing a petition requesting a variance or an amendment of the Zoning Ordinance rezoning property or changing regulations within any use district shall pay a fee according to the Schedule established by resolution of the City Council. The fee is payable at the time of filing a Petition and is not refundable. Section 180-010: Board of Appeals and Adjustments. The Planning and Zoning Commission shall act as the Board of Appeals and Adjustments and shall have the powerto hear and recommend requests for the following: A. Interpretation: Hearing appeals where it is alleged that there is an error in a decision or judgment made by an Administrative Officer in the interpretation or enforcement of this Ordinance or in the interpretation of Zoning District boundaries; and B. Variances: Recommend variances from literal ordinance requirements in instances where strict enforcement would cause undue hardship because of circumstances unique to the individual property under construction. Section 180-020: Variance Procedures A. Applications provided by the City must be completed in writing prior to any consideration of Variance Petitions. Fees for Variances are established by resolution of the City Council. B. The Board of Appeals and Adjustments may require the applicant to provide copies of plans, maps, surveys, etc., as deemed necessary, to ensure proper review and consideration of variance petitions. C. After filing an application, the City Clerk shall set a date for a public hearing. Notice of the hearing shall be posted and published at least ten (10) days prior to the date of the hearing, and notice shall be mailed to each property owner within three hundred fifty (350) feet of the property to which the Variance relates. Defects in the notice or failure to notify individual property owners shall not validate the proceedings, provided a good faith effort was made to comply with these provisions. D. Upon the hearing request, the Board of Appeals and Adjustments shall either recommend approval or denial for the Variance and shall state the reasons for said action. Conditions for approval may be attached to any Variance granted. E. Upon receipt of the recommendations of the Commission, the Council shall hold whatever hearings it deems advisable and shall make its decision upon the request to grant the variance. In granting the Variance the Council may impose conditions Page 54 of 59 Effective 9/5/00 City of Centerville Ord. #4 which it considers necessary to meet the standards of this ordinance and to protect the best interests of the surrounding area and the city as a whole. Violation of any such condition is a violation of this Ordinance. The Board of Appeals and City Council must find true the following, in the granting of a Variance from this Ordinance: 1. Granting a Variance will not adversely affect the public health, welfare and safety and will not be detrimental or injurious to property or improvements in the neighborhood; and 2. Strict interpretation or enforcement would result in a practical difficulty or unnecessary hardship that is not self created, that is inconsistent with the intent of this Ordinance and the Comprehensive Plan; and 3. There are exceptional or extraordinary circumstances or conditions applicable to the property, use or facilities that do not apply generally to other properties in the same district; and 4. There are exceptional or extraordinary circumstances or conditions applicable to the property. use or facilities that do not apply generally to other properties in the same district; and 5. Strict or literal interpretation would deprive the applicant of the use and enjoyment of his property in a manner similar to others in the same district; and 6. Granting of the variance will not allow a use which is otherwise not a permitted use in the Zoning District in question. F. A Variance granted but not used shall become void one (1) year after its effective date. G. No application for the same or essentially the same Variance shall be made within six (6) months of the date of denial. Section 180-030: Variance Appeal Procedures. A. Within thirty (30) days of the action of the Board of Appeals and Adjustments, the applicant or an affected property owner may file an appeal to the City Council to the decision of the Board of Appeals and Adjustments. The City Council shall set a date for a public hearing, within forty-five (45) days of receipt of the appeal, to consider granting or denying the variance request. B. The City Council shall have the power and duty of hearing and deciding appeals where it is alleged that there is an error in any order, requirement, decision or determination made by the administrative officer, enforcement officer, or by the Planning and Zoning Commission in the administration or enforcement of this Page 55 of 59 Effective 9/5/00 City of Centerville Ord. #4 Ordinance. C. Procedure. An appeal for Administrative Review may be taken to the Council by any person, firm or corporation or any city officer, department, or agency affected by an adverse decision in the administration or enforcement of this Ordinance. Such an appeal shall be taken by filing a Notice of Appeal specifying the grounds thereof with the Zoning Administrator, and the Council within thirty (30) days after the decision. If the Appeal is not taken by the owner of the property, which is the subject matter of the decision appealed from, the Notice shall not be so filed until after it has been served upon such owner either in person or by mail. The Zoning Administrator shall forthwith transmit to the Council all papers constituting the record upon which the action appealed from was taken. An Appeal for an Administrative Review or a Variance stays all proceedings, ihcluding criminal proceedings in furtherance ofthe action appealed from unless the Zoning Administrator certifies to the Council that by reason of facts stated in the certificate a stay would, in his opinion, cause imminent peril to life or property. In that case the proceedings shall not be stayed otherwise than by a restraining order granted by a court of competent jurisdiction. The Council shall at its next regular meeting after the filing of an Appeal to it from a decision of the board set a date for hearing thereon, which shall be not late than sixty (60) days after the meeting. After hearing the oral or written views of all interested persons, the Council shall make its decision at the same meeting or at a specified future meeting thereof. The decision ofthe Council may be appealed to the County District Court. Division 185: Interim Uses Section 185-010: Purpose. In addition to the purposes stated in Section 2 of this Ordinance, it is intended that the Interim Use Permit procedures allow flexibility in the use of land or structures in the City, when such uses are not permanent and when such uses meet appropriate conditions and performance standards that protect the public health, safety and welfare. Section 185-020: Application, Public Hearing, and Procedure. The application, public hearing, notice and procedure requirements for Interim Use Permits shall be the same as those for Amendments, as provided in Division #190 of this Ordinance. If a proposed interim use is not listed as a permitted interim use in this Ordinance, a text amendment to this Ordinance will be required before an Interim Use Permit may be considered. Section 185-030: Termination. All Interim Use Permits shall terminate on the happening of any of the following events, whichever first occurs: A. The date stated on the permit. B. Upon violation of the condition under which the permit was issued. C. Upon change in the City's zoning regulations that renders the use non- conforming. Section 185-040: Standards. The Interim Use must be allowed in the Zoning District where the Page 56 of 59 Effective 9/5/00 City of Centerville Ord. #4 property is located. The Interim Use must meet or exceed the performance standards set forth in this Ordinance and other applicable City Ordinances. The interim use must comply with the specific standards for the use identified in this Ordinance, and must comply with all conditions of approval, which shall be included in an interim use permit agreement. Section 185-050: Conditions. The City may attach conditions to approval of a permit to mitigate anticipated adverse impacts associated with the use, to ensure compliance with the standards of approval, to protect the value of other property, and to achieve the goals and objectives of the Comprehensive Plan. Division 190: Amendments A. Amendments to this ordinance may be initiated by the Planning and Zoning Commission, City Council or by a petition of a landowner or other interested party. B. Applications provided by the City must be completed, in writing, prior to any consideration for an Amendment. Fees for zoning Amendments are established by resolution of the City Council. C. The City may require the applicant to provide plans, maps, sUNeys, etc., to ensure proper review and consideration of any proposed Amendment to the written provisions of this ordinance or Zoning District Boundaries. D. After the filing of an application, or initiation by the City Council, the City Clerk shall set a date for a public hearing. Notice of the hearing shall be posted and published at least ten (10) days prior to the date of the hearing, and notice shall be mailed to each property owner within three hundred fifty (350) feet of the proposed Zoning District Boundary amendments. E. Upon hearing the request; the Planning and Zoning Commission shall recommend either approval or denial the proposed amendment and shall state the reasons of said action. F. Within thirty (30) days of the recommendation of the Planning and Zoning Commission, the City Council shall consider the recommendation of the Planning and Zoning Commission and shall approve, deny or modify the request to amend this Ordinance. Division 195: Special Use Permits Section 195-010: Procedure. A Special Use Permit may be issued in accordance with this Section for any use or purpose for which such permits are required or permitted by this ordinance. Application for a special use permit shall be made by the owner to the Planning Commission on a form prescribed by the Commission and accompanied by such other information as required by rules of the Commission. The anning Commission may hold such hearings on the proposal to issue a special use permit as it considers necessary and it shall thereafter make such recommendations on the proposal to the Council as it deems advisable. Upon receipt of such recommendations, the Council shall hold whatever hearings it deems advisable and shall make its decision upon the proposal to grant a special use permit. Page 57 of 59 Effective 915/00 City of Centerville Ord. #4 Section 195-020: Standards. The Planning Commission shall recommend a Special Use Permit and the Council shall order the issuance of such permit only if it finds that such use at the proposed location will be consistent with the general and applicable specific objectives of the comprehensive plan and this Ordinance, will be harmonious and appropriate in the area, will not be hazardous or disturbing to neighboring uses, will not result in traffic congestion, and will not create excessive additional public expense. Section 195-030: Denial for Non-Compliance. If the Planning and Zoning Commission recommends denial of a Special Use Permit or the Council orders such denial, it shall include in its recommendations or determination findings as to the ways in which the proposed use does not comply with the standards required by this Ordinance. Section 195-040: Conditions. In recommending or approving any Special Use Permit, the Planning and Zoning Commission and the Council may impose conditions which it considers necessary to meet the standards of this Ordinance and to protect the best interests of the surrounding area orthe city as a whole. Violation of any such condition is a violation of this Ordinance. Section 195-050: Expiration. If substantial construction has not taken place within twelve (12) months after the date of a Special Use Permit, the permit is void except that on application, the Council, after receiving the recommendation of the Planning and Zoning Commission, may extend the permit for an additional period not to exceed six (6) months. A Special Use Permit authorizes only the Conditional Use specified in the permit and expires if, for any reason, the authorized use ceases for more than twelve (12) months. Section 195-060: Fees. Any person requesting a Special Use Permit shall pay a fee according to the Schedule established by resolution of the City Council. The fee is payable at the time of filing the application and is not refundable. Division 200: Enforcement and Violations The Zoning Administrator is directed by the City Council to enforce the provisions of this Ordinance and maintain all necessary records pertaining to this Ordinance including but not limited to Amendments, Variances. Complaints and Violations. Any person who violates or fails to comply with the provisions of this Ordinance shall be guilty of a misdemeanor and upon conviction may be punished to the maximum extent allowed by law. Each day a violation exists constitutes a separate offense. Division 205: Fees and LicensinQ Fees and licensing provisions, affecting the administration and enforcement of this Ordinance, shall be established by resolution of the City Council. The City does require payment for its legal, planning and engineering expenses, resulting from the review of proposed actions in the City. The City Council may require full payment of fees and out of pocket expenses incurred in the review of proposed actions prior to taking final action. Division 210: Effective Date The effective date of this Ordinance shall be after its passage and publication according to law. Page 58 of 59 Adopted by the Centerville City Council this 23rd, day of August, 2000. (SiQnature on File) Mayor Tom Wilharber (Siqnature on File) City Clerk Published in the Quad Community Press on August 29, and September 5, 2000. 1 Amended: January-10,2001 Published in the Quad Community Press on January 30, 2001. 2 Amended: June 27,2001 Published in the Quad Community Press on August 7, 2001 3 Amended: August 22, 2001 Published in the Quad Community Press on September 4, 2001 4 Amended: November 14, 2001 Published in the Quad Community Press on February 19, 2002 5 Amended: August 14, 2002 Published in the Quad Community Press on Page 59 of 59 Effective 9/5/00 City of Centetville Ord. #4 r-- ,- TO: FROM: SUBJECT: DATE: -e1l10... Honorable Mayor and City Council Teresa Bender, City Clerk-1J?;", The appointment of Election Judges for the upcoming Primary & General Elections July 26, 2002 The following is a list of individuals that will be qualified to participate as Election Judges for the upcoming elections, please move to appoint. , Teresa Bender Joyce M. Dupre Marilyn Erkenbrack Joyce M. Gruber Mary Jane Lang La Verne Peterson Shirley Ann Sager Kim Stephan Shirley Sundquist Mary Ann Thill 12104 Madison Street N.E., Blaine, MN 55434 7244 Main Street, Centerville, MN 55038 7377 Peltier Circle, Centerville, MN 55038 1587 Peltier Lake Drive, Centerville, MN 55038 1559 Peltier Lake Drive, Centerville, MN 55038 7230 LaValle Drive, Centerville, MN 55038 7000 Eagle Trail, Centerville, MN 55038 6907 Sumac Court, Centerville, MN 55038 7029 Lamotte Drive, Centerville, MN 55038 1385 Mound Trail, Centerville, MN 55038 Thank you for your consideration. . CITY OF CENTERVILLE CITY COUNCIL MEETING July 24, 2002 6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled meeting on July 24, 2002, at City Hall, 1880 Main Street. PRESENT: Mayor Tim Swedberg Council Member Dick Travis Council Member Mari Nelson Council Member Linda Broussard Vickers r\Nl.. ..... ....... r0 Council Member Capra ~ @tb None. l?l[7J~[f@\\f@~ ABSENT: STAFF: City Administrator, Ms. Moore-Sykes City Engineer, Mr. Tom Peterson City Attorney, Mr. Jim Hoeft I. CALL TO ORDER Mayor Swedberg called the July 24, 2002, City Council meeting to order at 6:30 p.m. II. SET AGENDA Council Member Capra requested that Resolution #02-029 and Resolution #02-030 be added to the Consent Agenda approving the Spring Lake Park Lions raffle and the Centerville Lions Bingo. Council Member Nelson requested that a discussion concerning the Moreland property be added as Council Business Number 8. Mayor Swedberg requested that workshop calendars be added as Council Business Number 9. Motion by Couucil Member Nelson, seconded Vickers to approve the al!enda as presented. unanimously. by Council Member Broussard All iu favor. Motion carried III. A W ARDS/PRESENTATIONS/APPEARANCES I. Mr. Howard JUlli. 6068 Foxtail Drive. Lino Lakes . City of Centerville July 24, 2002 Council Meeting Minutes Mr. Howard Juni addressed Council and indicated he is running for County Conunissioner in District 6. He then gave a brief overview of his background. Mayor Swedberg thanked him for coming. IV. PUBLIC HEARING(S) 1. Ordinance #4 (Zoning & Land Use) Mayor Swedberg opened the public hearing at 6:35 p.m. Ms. Moore-Sykes indicated that there have been no conunents received at City Hall concerning the revisions to Ordinance #4. City Attorney Hoeft indicated that all of his comments were more draft related and not of any substance. Mayor Swedberg indicated he would work with staff to review for the grammatical changes he has. There was no one present to speak on Ordinance #4. Motion bv Council Member Capra, seconded bv Council Member Nelson to close the public hearinl!. All in favor. Motion carried unanimously, Mayor Swedberg closed the public hearing at 8:36 p.m. V. COUNCIL BUSINESS 1. Proposed Massage Parlor Ordinance #70 Ms. Moore-Sykes indicated that the Planning and Zoning Commission had worked on Ordinance #70 and have passed it onto Council for review and approval. Mayor Swedberg asked if the proposed ordinances came from the same city or were they from different cities. Ms. Moore-Sykes indicated they were from different cities and also reference the form from the League of Minnesota Cities. Mayor Swedberg indicated that they are written differently but are so close in nature that they should mesh. He then asked if City Attorney Hoeft had reviewed the ordinances. City Attorney Hoeft indicated he had not reviewed them. Page 2 of22 l . City of Centerville July 24, 2002 Council Meeting Minutes Mayor Swedberg indicated he felt the ordinance needed to specify where the activity is appropriate. He then indicated that he thought the City's intent was to be specific about where these types of activities were to take place. Council Member Travis indicated that location is addressed in Ordinance #4. Mr. Wilharber indicated that location is addressed in Ordinance #4 and then said that the adult ordinance addresses specifically where adult business cannot be located but, since body piercing is not an adult oriented business, the adult ordinance does not limit where that type of business can be located. Council Member Nelson indicated she had a general comment about the section that discusses persons of bad repute and moral character. She then asked who would judge that and how the City would determine that. City Attorney Hoeft indicated that would be difficult to do. Council Member Capra questioned how the City would know that a person applying for a license had been denied a license or had one revoked within a one-year period. City Attorney Hoeft indicated that provision would be for tracking businesses within this community as it would be difficult to track licensure in other communities. Council Member Capra asked if the City would be notified by the Health Department if there was an issue. Ms. Moore-Sykes indicated she spoke to the Anoka County Public Health Department at the request of Planning and Zoning and was told that the County looks at tattooing but otherwise would have no reason to go into a salon to monitor body piercing or body branding. Mayor Swedberg commented that the license is called a business license but he does not believe the City has a business license. He then asked why it would be called a business license rather than a specific license. Ms. Moore-Sykes indicated that other communities use a business license to keep tabs on what is going on in the city. Mayor Swedberg asked City Attorney Hoeft to look at Page 12 to clarify the intent of the words distinguished and distinct. He then said he wants to have the license called a massage license. Mayor Swedberg said he felt it needed to be made clear on Page 3 that a health issue is being addressed. He then asked City Attorney Hoeft to look at Page 4. Page 3 of22 . City ofCenterville July 24, 2002 Council Meeting Minutes Mayor Swedberg indicated the form has space for three character references and asked that the ordinance state in the language that there are three required. He then indicated that Page 5 is duplicative of Page 3. He further indicated that Page 7 should be reviewed to see ifit duplicates the language from Page 3. Mayor Swedberg asked if there should be language added concerning autoclaves, sterility, stainless steel appliances, and bacteria prevention and protection. He then indicated that there should be a requirement that any biohazards are to be removed by an authorized representative. Council Member Broussard Vickers indicated that Page 5 of the tattooing ordinance contains that language. Mayor Swedberg indicated that one ordinance discusses insurance and the other does not and he feels that both should. 2. Proposed Tattooing, Bodv Piercing & Body Branding #71 Council Member Nelson indicated she would like the moral character references removed and then asked what a natural person is. City Attorney Hoeft explained that a natural person is an individual rather than a corporation or a partnership. Council Member Capra asked whether a definition for sterilization would be required. Council Member Capra asked what body painting was. Council Member Broussard Vickers indicated it was similar to henna dying or Indian Art that is painted on skin. Mr. Wilharber indicated that there was body painting at the Market Fest celebration in White Bear Lake. He then explained that designs are painted on the body and then over sprayed to protect them for several days. Council Member Capra indicated there were some typos to be cleaned up and then asked if the state has a minimum insurance requirement. Council Member Broussard Vickers asked if the state issues a license. City Attorney Hoeft indicated the state does not issue a license. Ms. Moore-Sykes indicated that Staff would review and make the changes referenced and provide the changes to Council for review before the public hearing. Page 4 of22 City of Centerville July 24, 2002 Council Meeting Minutes 3. Carl Buechler Overweight Permit Request (Street Reconstruction) Motion bv Council Member Broussard Vickers, seconded bv Council Member Travis to approve the overweil!ht permit based on the recommendation of the City Enl!ineer. All in favor. Motion carried unanimously. Mr. Buechler asked what the limit would be. Mr. Peterson indicated that 7-ton would be preferable. Mr. Buechler indicated he would get quotes on both 7 ton and 9 ton and then asked if Lino Lakes would want to refinish their section of the roadway at the same time to share in the costs. Ms. Moore-Sykes suggested contacting the City Manager for Lino Lakes. Mr. Peterson indicated he would contact the City Engineer for Lino Lakes to discuss the matter. ' Mr. Buechler asked for a map showing the Lino Lakes area for the bid ifit is decided that a joint bid is required. He then said that he feels a joint bid would provide for a better pnce. 4. Acorn Creek Park Trail (Update) Mr. Peterson indicated he reviewed the trail and Mr. Travis has lowered the culverts and put gravel over them in anticipation of paving them when the rain stops. Council Member Travis indicated the blacktop was to be installed today but was rained out. Council Member Nelson asked Mr. Peterson to review it for the next meeting to make sure it is done. Mr. Peterson recommended keeping an eye on the culvert for runoff and making sure it is ready before blacktopping. 5. Capital Funds Proiects Inquiry/Investigation Council Member Capra asked for an update on this matter. Council Member Nelson commented that the City has been through a lot of financial problems and she feels that a state audit would be a good thing for the Council to request. Council Member Broussard Vickers disagreed. Council Member Capra indicated she spoke to Ms. Paulseth today and asked what it would take to do an internal audit of two commercial properties developed at the same time. She then suggested auditing Goetz Landscaping and Apple Tree Square to verify that everything was paid rather than going through an audit. Page 5 of22 City ofCenterviIIe July 24, 2002 Council Meeting Minutes Ms. Paulseth indicated she had spoken to Council Member Capra earlier today has no problem with doing an internal audit of a couple of projects. She also commented that the City Clerk agreed there could be some problems. Couucil Member Capra said she is not sure there are any issues but would like to do a spot check. Ms. Paulseth indicated that this type of project accouuting is outside of the normal scope of what the normal auditing process would be. Council Member Capra indicated she is aware that there are a wide variety of audits that are done. Ms. Paulseth indicated that the audits do not typicaJly include accounting work and the audit team has been doing a significant amouut of accouuting work and billing it back to the City. Council Member Capra indicated that the audit costs are around $20,000. Couucil Member Capra indicated she would like a spot check to see if those two accouuts were incorrectly billed or not billed to see if there is a bigger problem than they are aware of. Couucil Member Broussard Vickers indicated that any projects commercial or residential could be reviewed as the City K'110WS there were accouuting problems so it would not be unreasonable to assume it may have happened in other projects. Ms. Paulseth indicated that the projects referred to by Council Member Capra are still on the books of the City. She then said that there was not a capital projects fund opened on them and she assumes the activity happened in the general fund. Mayor Swedberg commented that developers in this City are surprised and the thing that he is most worried about is that there is a process that exists that allows almost $300,000 to slip through the cracks. He then said he is looking for some certainty that the current process would not allow this to happen again. He further said he has zero confidence in the auditor because the auditor has repeatedly told the City during two audits that these were just overages and there is not a member on this Council that would be able to know that was any different. He also said he is fairly miffed at the auditor that $300,000 could fall through the cracks. He then said he applauds Ms. Paulseth for finding this. Council Member Broussard Vickers indicated these were procedural things that were done where the money was not accouuted for in certain areas and the auditor is not looking for that. Page 6 of22 City of Centerville July 24, 2002 Council Meeting Minutes Ms. Paulseth indicated that the auditor did comment this past year and the year before that he was concerned with the deficit balances and that proj ect accounting was not being done. Ms. Moore-Sykes indicated that she and Ms. Paulseth have been working on establishing a procedure to ensure that this type of situation does not happen again. She then said that in the past there was no closing procedure for developments and a lack of communication between public works and the office staff. She further explained that Mr. Palzer will be providing information to the City Clerk and Ms. Paulseth when a project is completed so that Staff can review and bill the developers accordingly. Ms. Paulseth explained that a multitude of things entered into the error from staff turnover, to lack of training and accounting understanding as well as a lack of communication. Mayor Swedberg asked if both Ms. Moore-Sykes and Ms. Paulseth could assure this Council of a written policy to ensure this never happens again. He then said that if an audit is necessary, he would rather have the state come in and do it because he has no confidence in Abdo, Abdo, Eick and Meyer. Council Member Nelson said she feels that the auditors were very busy doing basic accounting that they should not have had to do and that is why they maybe missed other things that would have been caught. She then said she is less concerned that this will continue to happen but what concerns her is that there have been several thousands of dollars through the TIF audit and the deferred compensation and now this almost $300,000 worth of errors and mismanagement or misuse of public funds. Council Member Nelson said she is not sure what else is there that they have no clue of. She then said that if money can be recouped for the residents she thinks it warrants having a state audit so Council can safely and honestly say that the City did what it had to do by having the state come in and audit and everything is fine with the books. Council Member Broussard Vickers indicated this was found because Council hired someone who found it. Council Member Nelson indicated the same kinds of things could have not been billed and the accounts zeroed out at the end of the year. Mayor Swedberg commented that everyone on Council thought they were cost overruns and, if the same thing happened to previous Council, they would have zeroed out the accounts at the end of the year. He also commented that the accounts would have been cleared up by transferring money out ofthe general fund. Ms. Paulseth said she already knows that it has happened and knows of several funds that have been closed out. Page 70f22 City of Centerville July 24, 2002 Council Meeting Minutes Council Member Broussard Vickers asked ifthe City could bill for closed out accounts. City Attorney Hoeft indicated the City would need to determine when the project was completed and determine when the statute of limitations began to run to determine whether the developers could still be billed in some of the older situations. Council Member Broussard Vickers indicated the City could go. back 10 years to see what is out there that could be collected and the City would only be out staff time for the investigation. City Attorney Hoeft commented that the City would need to make a cost benefit analysis to see how much the City wants to pay him to get someone to pay. Council Member Nelson said it is not just about the money she needs to feel that she can say the books are clean. Council Member Broussard Vickers commented that she does not think that could ever be said. Ms. Paulseth said she feels it will take time to build confidence with the residents. Council Member Capra indicated there are different types of audits that can be done. She said she does not think the City needs a state audit at this time as she would like Staff to inquire with the state for costs and timeframe and look at the two projects to see if there IS an Issue. Ms. Paulseth indicated that it would be very time consuming to look at all the past developments but said that she could review two or three to see if there is an issue. She then indicated that the auditor was under the impression that the overages were for water main and may have gotten that information from Staff as there were some overages for oversized water main. Council Member Capra commented that if the auditor was not so consumed by accounting work that he would have had an easier time conducting the audit. She then said she is not happy with how the information was relayed and said it may be a good idea to interview different auditing firms in the fall. Council Member Nelson indicated she would be willing to look at these two tests but would like to have Staff write to the state auditor to get cost and what types of audits are available so if there are issues with the test projects Council can ask for an audit. She then said that she feels it would be a good idea for Council to recommend a state audit before a resident does it personally. Council Member Broussard Vickers said she does not see how any of this would change the statute of limitations and she does not see what will be obtained by spending more money. Page 8 of22 City of Centerville July 24, 2002 Council Meeting Minutes Council Member Nelson indicated that it would clean out the finances. Council Member Broussard Vickers commented that the City is already spending money on a financial person who has the ability to look at things that are closed and has an attorney to advise the City on the statute oflimitations. Council Member Capra indicated the City would save money on next year's audit because the accounting will be current. She then said she would like to run the two tests. Motion bv Council Member Capra. seconded bv Council Member Nelson to instruct the Finance Director to do two tests. one on Goetz Landscapin!!: and one on Apple Tree Square commercial developments and to brin!!: a report back to Council and to have Staff make an inquiry as to the cost and (Jifferent types of audits available throu!!:h the state. Council Member Travis asked why those two developments were being selected. Council Member Capra explained that most of the developments reviewed were residential and one was industrial and she would like to do two commercial to see if there is an issue with the commercial developments. Council Member Broussard Vickers indicated she would like to use the last few recent developments and suggested going back chronologically to the last three so that it would not appear that anybody was being singled out. Council Members Capra and Nelson accepted the fiiendly amendment. Mayor Swedberg said although you see numbers like this getting the process right is the paramount issue and this cannot be replicated. He then said the City needs a clean audit and this is the paramount job at hand to get the processes right. VOTE: All in favor. Motion carried unanimouslv. Ms. Moore-Sykes indicated she had received a call this evening from one of the owners or principals in Centervilla and she is interested in meeting with Ms. Paulseth to discuss some of the costs that they have been made aware of through the invoicing. Council Member Nelson asked if any developers other that the Shores had paid. Ms. Paulseth indicated she had received some calls for further information. She then indicated that the state has a special investigations unit that conducts audit but they do not come when there is not some evidence of criminal activity and that does not appear to be the case so the City would be looking at a regular paid audit. Page 9 of 22 City ofCenterville July 24, 2002 Council Meeting Minutes 6. Spring Lake Park Lion's Request to Operate a Raffle at Laurie LaMotte ParklFete des Lacs & Submission ofMN Gambling Control Board Form LG230 This item was moved to the Consent Agenda. 7. Mr. Don Colberg, 7209 Clear Ridge - Request for Funding (Stream Bed & Bank Stabilization Program Mayor Swedberg indicated he is asking for Rice Creek Watershed approval. Ms. Moore-Sykes indicated that Mr. Palzer has been working on this and he submitted the paperwork from the Watershed which is an invitation to have work done on restoring the bank along Clearwater Creek where it abuts his property. She then indicated that Mr. Palzer had informed her that, while the City is not 'required to participate monetarily in this project, the Watershed requires City approval for the project to proceed. Council Member Broussard Vickers asked when he needed this approval. Mayor Swedberg indicated he is convinced that when Rice Creek came through and cut out a lot of the trees along the bank it caused full bank erosion and this was caused by Rice Creek's actions. He then said the worst thing that they can do is take out live trees even if they are leaning over the creek because what you get is a higher speed of water flow because there is no structure in the stream and that is undercutting the banks and he thinks it stems from what they did. Motion bv Conncil Member Broussard Vickers, seconded bv Council Member Nelson to approve the request subject to en!!ineerilll! approval and contributin!! no City funds. Mr. Peterson indicated the design seems tine as it is a slope stabilization and the way that it is designed meets with acceptable methods. He then said he did not think the City should pay for it. Mayor Swedberg indicated Mr. Colberg would be paying with some assistance from Rice Creek. VOTE: Aves - 4, Navs - 0, Abstain -l(Swedber!!). Motion carried. 8. Moreland Propertv Council Member Nelson indicated the City has been dealing with this property for a number of years and asked what it would take to condemn the place. She also noted that former Mayor Wilharber and some others had cleaned up the yard at one time. City Attorney Hoeft suggested that the term condemnation not be used because that could mean a taking of the property. Page 10 of 22 City of Centerville July 24, 2002 Council Meeting Minutes Council Member Nelson indicated she was asking to find out how to have the structure declared not livable. City Attorney Hoeft indicated there is a statute with regard to hazardous structures and explained that the building official needs to look at it and make certain findings as far as the status of the structure and whether the building official deems it to be hazardous for whatever reason. Council Member Nelson referred to the letter from a neighbor that references the smell of trash and the fact that there are rodents. City Attorney Hoeft indicated he would prepare an order for Council containing the findings of the building official and Council would hold a public hearing and decide whether it wants to approve the order declaring the building hazardous. The order would then be served on the property owner and any interested parties and they would have an opportunity to answer that in district court before a judge who would make the determination whether to uphold the City's order. Finally, if the judge upholds the City's order, the City would have the right to go in and raze the building and all costs, including attorney's fees would be assessed to the property owner. City Attorney Hoeft indicated the process is effective but it is time consuming suggesting it could take from six to eight months to complete. Council Member Broussard Vickers indicated there were other options and said the City has actually hired workers to go in and clean it up. She then said that going in and cleaning up the property and assessing the fees to the property could continue to happen as this individual has been in this type of situation before. She then asked what would be involved with a condemnation. City Attorney Hoeft indicated it would be the same process that Council had authorized for the Royal Oaks Industrial Park property. He then said that the option is available to the City because eradicating blight is a public purpose. He further indicated that the condemnation process is even more cumbersome than the hazardous structure process. Council Member Broussard Vickers asked who compensates the person if the house is leveled. She then commented that the City incurs a lot of cost and gets rid of the structure but the land is still there and owned by the same individual. Council Member Nelson indicated she would not like to see the City use eminent domain unless the individual did not pay taxes then the property could be repossessed for lack of taxes. City Attorney Hoeft indicated he was not familiar with the property and asked if anyone lived there. Council Member Nelson indicated that the residence is occupied. Page I I of22 City of CenterviUe July 24, 2002 Council Meeting Minutes City Attorney Hoeft asked if the residence is used as a homestead. Council Member Nelson indicated that it is. City Attorney Hoeft indicated it would be even more difficult for a judge to order the razing of someone's homestead. He then asked if the person was elderly. Council Member Nelson indicated that the individual is elderly. City Attorney Hoeft indicated that all of those factors would be taken into consideration. He then asked if anyone had talked to her about the matter. Ms. Moore-Sykes indicated the City Clerk had been in contact with the property owner via telephone and has been out to the property but has not been inside the home. She then said that the individual is leery of strangers but does trust certain City Staff , Council Member Nelson indicated the county has said that you cannot force someone to accept helpifthey do not want it. Council Member Capra indicated that trash and rodents would be a health hazard. City Attorney Hoeft indicated the City has the authority to take certain steps to make sure the property is not a health hazard and if that entails getting permission to get in there and clean then the City can obtain an administrative search warrant that gives the City the authority to go in and check on the welfare of the occupant and the status of the property to determine if there is a health risk. Council Member Nelson said she thinks the City needs to do that because she thinks the inside is so packed with stuff that there is no more room inside and things are being put outside. Council Member Broussard Vickers asked if the City could get help from the County Health Department ifthe home is not fit for habitation. City Attorney Hoeft indicated the City's building official does have the authority to make a determination of whether the structure is fit for habitation. He then said he is working on a hazardous building action in another City but no one is living in that one. Council Member Nelson asked how the building inspector was to obtain access to the property. City Attorney Hoeft indicated that the building inspector could view the property from the street or a neighboring property but the City would need to obtain an administrative search warrant to check the inside ofthe home. Council Member Broussard Vickers indicated she would like to have the property checked inside and out and cleaned up inside and out and assess the costs to the property because once the property is sold the City would be paid back. Page 12 of22 City ofCenterville July 24, 2002 Council Meeting Minutes Council Member Nelson indicated she would like to know what work has already been done and whether it was paid for. Mr. Wilharber indicated that three years ago City workers went onto the property and cleaned it up and that was assessed to the taxes and then a clean up was done a number of years before that as well. Council Member Broussard Vickers asked if the City would be authorized to remove things regardless of whether the individual wants them removed. City Attorney Hoeft indicated that whenever items are removed from the property pictures would be taken and an inventory done to limit the City's liability. Mayor Swedberg asked ifthe interior of the home was cleaned previously. Mr. Wilharber indicated that just the outside was cleaned. Council Member Capra asked if anyone has seen inside of home. Council Member Nelson indicated she has seen through the windows and things are stacked high. Ms. Moore-Sykes indicated that Ms. Bender may have seen it a few years ago but had not been inside recently when she was there to discuss the easement. Council Member Broussard Vickers asked at what point during the administrative search warrant process the City can request a social service assessment of the individual. City Attorney Hoeft indicated he was not sure what the criteria are for requesting an assessment but indicated it has been his policy to request an evaluation anytime an administrative search warrant is used. Council Member Broussard Vickers commented that the City may be dealing with an incapacity in the individual that is creating this situation and she would like to try to have that assessment made as part of this process. City Attorney Hoeft indicated that the City can contact the County and the County will do what they feel is appropriate. Council Member Broussard Vickers indicated Council could ask Staff to contact the County and explain the type of issues and complaints and indicate that the City is about to request an administrative search warrant and request that the County conduct a social service investigation. City Attorney Hoeft asked if the individual has other contacts as far as family. Council Member Nelson indicated it was her understanding from the last time that she has a family member that does not want to get involved. Page 13 of22 City of Centerville July 24, 2002 Council Meeting Minutes Mayor Swedberg asked if it was a bad idea to have a regular citizen go on the property and start trimming things up. City Attorney Hoeft indicated that would not be a good idea. Council Member Capra asked whether Staff has the right to take pictures and be on the property. City Attorney Hoeft indicated he did not know if anyone has been on the property but said Staff should always have permission before entering onto someone's private property if they are not on an easement. Motion bv Council Member Broussard Vickers, seconded bv Council Member Nelson to direct the City Attornev to Prepare an Administrative Search Warrant for the Moreland Property. Council Member Travis said he does not thiuk the City has followed the proper procedures to go to this extreme. Council Member Capra indicated Council would be voting to look at it. Council Member Travis indicated the property is not a good situation but he thinks this is jumping too far ahead. Council Member Broussard Vickers commented that the City has been in there two times and she is not altogether certain that requesting a clean up by the individual would be effective. Council Member Travis said that, procedurally, he thinks the City should do that. He then asked if she had been notified of any code violations. Council Member Nelson asked ifthere is a file on this property. Ms. Moore-Sykes indicated that every property in town has a file but she is not sure what documentation there is. Mayor Swedberg asked if there is any belief that the person is not alive. Council Member Nelson indicated she is alive. Ms. Moore-Sykes indicated there has been recent contact. Council Member Travis said he thinks this is too extreme to start with and he does not think the City is following the proper procedure. Council Member Capra indicated she agreed but has not been through the history so would like to know what notices have been sent and what has been done. She then said that she would be willing to vote on starting the process and not doing the search warrant right now. Page 14 of22 City of Centerville July 24, 2002 Council Meeting Minutes Council Member Broussard Vickers suggested having a Staff person send a letter that states all of the violations and indicate that the resident needs to respond to the City, The property does not have to be completely cleaned up by the next meeting, but she must respond to the City by the next Council meeting or the City will proceed with the administrative search warrant. Council Member Nelson said she feels the City has already done all of these things. She then said this has been going on for years and this is driving the neighbors crazy because of the smell and the rodents and one neighbor has had to spend thousands of dollars to keep her own property safe and she would be angry if she lived near this because it seems that Council continues to do nothing. Council Member Broussard Vickers indicated she was willing to give it two more weeks and then said she wants the letter to social services to be sent right away. Council Member Broussard Vickers withdrew her motion and Council Member Nelson withdrew her second. City Attorney Hoeft clarified that the City Administrator would be contacting Anoka County and the property owner to outline the issues and Council will determine at the next meeting whether to proceed with the administrative search warrant. Council Member Nelson asked for information as to what is in the file. Mr. Wilharber suggested that someone go get the file because there was a court proceeding when he was the Mayor but he does not remember the outcome. City Attorney Hoeft indicated he remembered that the property went through the process but said he did not remember the outcome. Council Member Broussard Vickers asked City Attorney Hoeft to look up at his office what had happened. Staffretrieved the file from the office and City Attorney Hoeft reviewed it. City Attorney Hoeft indicated that this goes back to 1984 when the then City Attorney drafted a letter about it. He also indicated there was a building permit in October of 1999 for a roof and notices were sent out and $4,400 assessed to the property for clean up and repair due to substandard conditions with faulty weather protection and an unsanitary premises. He further indicated it appears there was no conclusion as the matter continues from year to year. Council Member Nelson said she thinks that is how it happened as incidents came up it was taken care of but there was not a process to produce a final outcome. Page 15 of22 City of Centerville July 24, 2002 Council Meeting Minutes Motion bv Council Member Nelson. seconded bv Council Member Capra to direct Staff to work with the City Attornev to bel!in the hazardous buildinl! process internallv and externallv on the property at 1540 Peltier Lake Drive and direct Staff to contact Anoka County Social Services. Council Member Capra asked if this process is different than the search warrant. City Attorney Hoeft indicated that it would be in conjunction with the administrative search warrant process. Council Member Capra asked whether there would be notice given or if the process would begin immediately. City Attorney Hoeft indicated there are a couple of informal steps that can be taken with regard to working with the property owner before the official process would begin. Council Member Capra seconded the motion but requested a friendly amendment to require that Staff contact Anoka County Social Services for an assessment of the individual. City Attorney Hoeft said it was fine to add that requirement to the motion but said he does that as part of the normal process. Council Member Broussard Vickers said she thinks the odds of having an elderly woman's home razed are slim and none. Council Member Nelson said she would like to have a process that goes on and deals with the situation. Council Member Capra said that the City does not know the situation with the individual and a social services evaluation could provide information on the situation. Council Member Broussard Vickers indicated that the County mayor may not evaluate the individual and would not be telling the City of its findings. Council Member Travis said he thinks this is too harsh. Mayor Swedberg commented that the process could be stopped at any time. City Attorney Hoeft confirmed that the process may be stopped at any time by the City. Council Member Capra said the situation could be hazardous and she does not believe this is out ofline. Council Member Nelson said she wants to be as kind as possible to the individual but something needs to be done for the community. VOTE: Aves - 3. Navs - 2(Broussard Vickers/Travis). Motion carried. Page 16 of22 City of Centerville July 24, 2002 Council Meeting Minutes 9. Workshop Calendars Mayor Swedberg indicated that Council has a lot of issues coming up with the liquor ordinance, budgets and personnel policy as well as the flexible benefits issue. He then indicated he had provided a schedule of workshops to allow Council adequate time to discuss and deal with the issues. He further stated that what he would like to do is schedule workshops through August, September and October on Monday evenings for members that wish to come and discuss these matters so that they do not take so much time at Council meetings. Mayor Swedberg said he would propose that the City work on its fixed costs up front and move on from there with the budgeting process. ' Mayor Swedberg indicated the City would need to adopt the budget at its September II, 2002 COlfficil meeting because the deadline to adopt the budget is September 15, 2002. Council Member Capra asked if the City needed something from the County. Ms. Paulseth indicated the City would have the net tax capacity figures by the first week in September. . Mayor Swedberg commented that the levy limit is still there. Ms. Paulseth indicated it would not increase by more than 3%. Council Member Capra asked if public hearings were needed on the personnel policy. Council Member Broussard Vickers said she would be in agreement to start with the August meetings but does not want to commit to September and October as she does not feel this many workshops are needed because they cost money and she wants to avoid them if possible. She then said that the question would be that the very people that are developing the personnel policy are going to be the ones Council is putting all the budget demands on and she is not willing to commit to September and October. She further commented that there was more than one workshop scheduled for some of the items that she feels should be able to be handed in one. Mayor Swedberg said he wanted to schedule the workshops out and said, he hereby, by the authority of the Mayor, is calling these workshops and Members can be here if they want to be and if it does not fit into schedules then they do not have to be. Council Member Capra said she would be fine with August but said she is not sure where she will be in September. She also indicated she would like to cancel the workshops if they are not needed. Council Member Broussard Vickers indicated there are costs involved with scheduling workshops for public meeting notice. Page 17 of22 City of Centerville July 24, 2002 Council Meeting Minutes Mayor Swedberg began to say that he would forego the costs and then told Council Member Broussard Vickers that she would not interrupt him while he is speaking and continued to say that it is far more costly to have the items discussed during a regular Council meeting as they are televised than it is to have a workshop. Council Member Broussard Vickers commented that the Mayor could not forego costs as he had suggested. VI. CONSENT AGENDA 1. The City ofCenterville July 11, 2002 through July 24,2002 Claims for Approval 2. Centennial Fire District July 8, 2002 Claims 3. Centennial Fire District July 17, 2002 Claims 4. Ce~tennial Fire District Quarterly Claim 5. Successful Completion of Performance Review and Grade 3, Step 2 Pay Increase to Grade 3, Step 3 (Account Clerk II) 6. Resolution #02-026 - St. Genevieve's Temporary/Event (Chicken Dinner) 7. Resolution #02-027 - Centerville Lion's Temporary/Event (Fete des Lacs) 8. Resolution #02-028 - Centerville Lion's Temporary/Event (Softball Tourney) 9. Resolution #02-029 - Spring Lake Park Lion's Raffle Event lO. Resolution #02-030 - Centerville Lions Temporary/Event Bingo Motion bv Council Member Broussard Vickers, seconded bv Council Member Capra to approve the Consent Al!enda as presented. All in favor. Motion carried unanimously. VII. APPROVAL OF COUNCIL MINUTES 1. June 17.2002 Special Council Meeting Minutes 2. June 26. 2002 Council Meeting Minutes 3. July 10. 2002 Council Meeting Minutes Motion bv Council Member Capra, seconded bv Council Member Travis to approve the June 17,2002 Special Council Meetinl! Minutes as presented. Aves - 3, Navs- l(Broussard Vickers), Abstain -1 (Nelson). Motion carried. Motion bv Council Member Nelson, seconded bv Couucil Member Broussard Vickers to approve the June 26, 2002 Council Meetinl! Minutes as presented. Aves- 4, Navs - 0, Abstain -l(Capra)~ Motion carried. Council Member Capra requested the following changes: On Page 13 add the word "is". On Page 25 change "than" to "that". On Page 29 change Planning and Zoning to Park and Recreation. On Page 31 change "sand" to "Parks and". Page 18 of22 City of Centerville July 24, 2002 Council Meeting Minutes Motion bv Council Member Capra, seconded bv Council Member Nelson to approve the Julv 10, 2002 Council Meetint! Minutes as amended. All in favor. Motion carried unanimously. VIII. ANNOUNCEMENTS/uPDATES Ms. Moore-Sykes indicated she had received a request to reserve the skate park during hours when the skate park is not open to the public. She then asked if Council would like her to present the request to the Park and Recreation Committee for a recommendation. Council Member Broussard Vickers indicated she would like to know whether the City's insurance coverage was adequate for having private parties rent the City equipment. City Attorney Hoeft indicated he did not think it would be an issue but suggested calling the League of Minnesota Cities to find out. Ms. Moore-Sykes indicated that the person reserving the park would be responsible for a fee to use the park and to pay the attendant. It was the consent of Council to present the request to the Parks and Recreation Committee. Ms. Moore-Sykes indicated that the new sign had been installed at Comer Express. Council Member Capra asked for an update on the water issue on Quebec Street. Mr. Peterson indicated he was out there tonight and took some readings. He then said he would need to analyze the information but, preliminarily, it seems that it would be possible to run a shallow storm sewer with fingers of drain tile to pick up the water. Council Member Capra asked for an update on the Mound Trail runoff issue that was raised by Mr. Thill. Mr. Peterson indicated he and Mr. Palzer looked at it and there was water in the ditch and they did not think that silt fencing was necessary. He also indicated it is a long run through the highway ditch before the water reaches the lake. Council Member Nelson asked if silt fencing is required. Mr. Peterson indicated there were a couple of places where water sits that could use a hay bale but Staff did not see the need for silt fencing. Council Member Nelson asked Staff to contact Mr. Thill to indicate the resolution of the matter. Council Member Capra indicated that there is an issue with Staff with regard to anonymous complaints and then asked if the City can accept anonymous complaints and what the responsibilities of Staff are with regard to them. City Attorney Hoeft indicated that residents do not have to give their name and how the City responds is a matter of policy. Page 19 of22 City of Centerville July 24, 2DD2 Council Meeting Minutes Council Member CapI;a commented that the City does not have a policy. Ms. Moore- Sykes indicates the policy changes based on the philosophy of the Council at the time. Council Member Broussard Vickers indicated there should be a minimal investigation and based on Staff determination make a recommendation as to whether there is enough merit to continue. Council Member Capra asked if Staff has the right to take photographs of properties to investigate. City Attorney Hoeft indicated that anyone could take a photograph but if told to leave the property they need to leave. Council Member Broussard Vickers indicated the City does not have Staff going onto property uninvited. ' Council Member Nelson asked whether Council's directive to Parks and Recreation concerning the concession stand was sent. Ms. Moore-Sykes indicated that all were sent but for the one that she only had an e-mail address for so that one was e-mailed. Council Member Nelson asked for an update on the Eagle Pass pond issue. Ms. Moore- Sykes indicated she was not sure what had been done on the issue as Mr. Palzer is on vacation. Mr. Peterson indicated that the Eagle Pass Subdivision is proceeding but he is not sure on the status of the pond. Council Member Broussard Vickers indicated that the developer has stopped pumping water from basements into the pond. Council Member Nelson asked for an update on the Hunter's Crossing trail issue that was raised by Mr. Wilharber. Ms. Moore-Sykes indicated she had spoken to the public works Staff about that and Mr. Palzer indicated he would be contacting tile County concerning the trail but said not much can be done because it is a county road. Council Member Nelson indicated that Council had asked Staff on July la, 2002 to check with the church to see if they want the road barricaded permanently. Ms. Moore-Sykes indicated that the church had asked to have it barricaded for the chicken dinner but she had not had a request to do so permanently. Council Member Nelson asked Staff to contact the church and tell them that if they want the permanent barricade they need to do a formal request. Council Member Nelson asked for an update on the Sensus water meter installation. Ms. Moore-Sykes indicated that the City has the software and it needs to be installed on the new computers. Council Member Capra indicated she would like to have an update as to when Staff thinks the software will be up and running because that would be a consideration during the budgeting process. Page 20 of 22 City of Centerville July 24, 2002 Council Meeting Minutes Council Member Broussard Vickers commented that the City was going to hire a public works person to do this and Council took away that money. Ms. Moore-Sykes indicated she had spoken to the City Clerk and the Public Works Director and it is a matter of coordinating schedules to get everyone to training. She then said she would keep this item on her list to stay on top of it but said she cannot give a timeline for completion. Council Member Capra asked Staff to look into how much time the Staff spends folding utility bills because she would like to look into purchasing some equipment that would do the folding and compare the cost of the machinery with the Staff savings. Council Member Nelson said she thought the City had volunteer senior citizens for that at one time. . Mr. Wilharber suggested contacting Mary Jane Lang to see if she would be interested in volunteering to fold utility bills. Council Member Nelson asked for an update on the Rob Sheppard flooding issue that he had brought to Council. Council Member Travis indicated the outlet was finished this weekend and it was low but it has been done to satisfy the watershed anyway. Council Member Nelson asked for an update on the skate park. Council Member Broussard Vickers indicated that there had been no reports of problems at the skate park. Ms. Moore-Sykes indicated there have been no complaints from the neighbors. Council Member Nelson asked whether the City had let the resident know that the City had looked into credit card payments and determined not to proceed with it. Ms. Moore- Sykes indicated she had spoken to Circle Pines concerning it and that City absorbs the costs to have credit card payments because it would not be cost effective to charge it back to the residents. She then said that City sends out bills every month. Council Member Nelson asked for an update on the deed for the property at 1601 LaMotte Road. Ms. Moore-Sykes indicated she had received a call from Mr. Tschida the day after the last Council meeting to ask if Council was interested in purchasing the property and she told him that it would depend upon the price. She then indicated that he had told her that the appraisal process was not completed. She further indicated that Staff is continuing to research the deed and provide a report back to Council. Council Member Nelson asked if Ms. Moore-Sykes had said the City was interested in finding out the costs. Ms. Moore-Sykes said she had told Mr. Tschida that the City was interested and he will get back to her on price. Council Member Nelson asked when the City would receive the 2001 new audit report to include the $109,000 transfer. Ms. Moore-Sykes indicated that Ms. Paulseth is working on the audit report. Page 21 of22 City of Centerville July 24, 2002 Council Meeting Minutes Council Member Nelson asked for an update on the feasibility report for 21st Avenue. She also asked whether Staff had informed Lino Lakes that the City intended to follow its timeline. Mr. Peterson indicated he had not received anything yet. Ms. Moore-Sykes indicated she had informed Lino Lakes that the City intended to follow its timeline. Council Member Nelson asked if Staff had talked to Lloyd Drilling to make sure he fixes the trail on the other side as promised. Ms. Moore-Sykes indicated he had been doing a lot of work on the new development until it rained. Council Member Nelson asked Staff to remind him about the trail on the other side. Council Member Capra asked why there is no sod on either one of those properties. Council Member Travis indicated there is no irrigation to maintain it. Council Member Capra indicated the strip along Peterson Trail was just weeds. Ms. Moore-Sykes indicated it was seeded to keep erosion down. Council Member Nelson asked for an update as to when the website would be done. Ms. Moore-Sykes indicated that she sees work being done on it but there is no timeframe. Ms. Moore-Sykes indicated that a letter was sent to the Lions Branch Club concerning proceeds as requested. IX. ADJOURNMENT Motion bv Council Member Capra, seconded by Council Member Nelson to adiourn the July 24, 2002 City Council Meetinl!. at 8:37 p.m. All in favor. Motion carried unanimously. Transcribed by: Jaan Lenzmeier, Recarding Secretary TimeSaver Off Site Secretarial, Inc. Page 22 af22 City of Centerville City Council Meeting August 14, 2002 To: Ms. Kim Moore-Sykes Honorable Mayor and Members of the City Council From: Ellen Paulseth, Finance Director Re: State Auditor Inquiry At the request ofthe council, I contacted Greg Hierlinger, Director ofthe Audit Practice Division of the State Auditor's Office, to inquire about a city audit. It appears that there are two types of services that could be delivered: 1. Annual Financial Audit for 2002 - schedule unknown at this time, but probably much later in the year 2003. 2. Agreed-Upon Procedures Engagement - audit team would perform specific procedures as specified in an engagement letter. All services would be delivered on a reimbursement fee basis. The State Auditor's Office typically does not audit cities, with the exception of Minneapolis, St. Paul, and Duluth. However, they can and will do a city audit at the request 0 f the city. <~.l,:e "_ d {. .., h':f 1 "','l, ':4\ A !,:~lno... TO: Ms. Kim Moore-Sykes, City Administrator FROM: TeresaBender;\~' SUBJECT: 1540 Peltier Lake Drive - Dead Trees, Excessive Grass Length, Etc. DATE: August 1, 2002 Today, I received a telephone call from a resident who resides on Peltier Lake Drive. The resident requested that the City trim trees along the boulevard of Peltier Lake Drive to allow the unobstructed passing of a motor home to a height of 12 feet and requested that the culvert (road heaving) be repaired or more gradually sloped to prevent vehicles from bottoming out on same. While discussing these issues with the gentleman he questioned the ownership of 1540 Peltier Lake Drive, the capabilities of the owner(s), their willingness to accept assistance in maintenance, etc. I explained that the City has on numerous occasions tried to secure County assistance to no avail due to the unwillingness of the owner to accept same, previous volunteer efforts and Council's most recent desire and concerns for the public and owner(s) health, welfare and safety. The gentleman questioned whether the City would allow neighboring residents/volunteers to assist in a community clean-up effort. The gentleman stated that he would agree to trim & remove trees and felt that many would come together to assist in this effort if allowed to by both the homeowner and the City. The gentleman felt that neighbors, kids, etc. would be willing to participate and same would provide an opportunity for a community based neighbor helping neighbor gesture which may promote others to consider helping those who may be unable to complete such tasks and to ask for assistance. Others have also come forward to volunteer their time to assist this homeowner(s) in cutting the grass, trimming trees and etc. " City of CentervilIe City Council Meeting August 14, 2002 To: Ms, Kim Moore-Sykes Honorable Mayor and Members of the City Council From: Ellen Paulseth, Finance Director Re: Commercial Developments Inquiry At the request of the council, I have reviewed the developer's agreements for recent commercial developments in an attempt to ascertain whether or not the developer owes the city money. It appears that engineering fees have accrued for the developments stated below as follows: Apple Tree Square $2,110 Uptown Center $1,765 The developer's agreement clearly states that the developer agrees to fully reimburse the city for all costs incurred by the city relating to the development. It should be noted that other projects mentioned by the council (i.e., Goetz Landscaping, County Bank, etc.) were not governed by a developer's agreement, as such. The city subdivision ordinance dictates if and when a developer's agreement is required. In these cases, the property was already developed (platted). While the city did incur minimal engineering costs on these projects, most were related to the application of a special use or zoning permit. There was no agreement between the developer and the city regarding those costs. I expect that this issue is contemplated when council sets zoning fees and charges for the year. " City of Centerville City Council Meeting August 14, 2002 To: Ms. Kim Moore-Sykes Honorable Mayor and Members of the City Council From: Ellen Paulseth, Finance Director Re: Capital Projects Analysis Attached is an updated reconciliation of the capital projects funds. Following is an overview of this project: Phase One: Reviewed developer's agreements, city accounting records and audit reports to determine amount due from each developer. Phase Two: Retrieved copies of receipts from public works building and verified against audited city records. Phase Three: Retrieved engineering invoices from public works building and verified against audited city records. Phase Four: Photocopied receipts, invoices and developer's agreements. Sent to developer along with billing statement. Phase Five: Make all necessary transfers (i.e. park dedication fees, stormwater drainage, etc.) Staff will update council with regard to collection efforts. Council may want to consider legal or other action. Attached please find documents illustrating new process in place for development projects. City of Centerville - -- Reconciliation of Capital Projects Funds -- I-- June 30, 2002 --- Cash Private - Fees Improvements I Total Buechler Estates 1,414.35 500.00 1,914.35 - Center Villa 13,259.47 3,150.00 16,409.47 Clearwater Meadows 2,339.90 2,400.00 4,739.90 Deer Pass 11,953.62 3,025.00 14,978.62 Eagle Pass I 41,665.76 6,250.00 47,915.76 Eagle Pass II 25,000.00 25,000.00 '--- Hunters Crossing 3,900.00 11,950.00 ,~5,85Q~ Lakeland Hills 50,097.86 3,850.00 53,9~~ - - Parkview 4,400.00 4,550.0or 8,950.00 Pheasant Marsh 5,500.00 7,000.00_ '--- 12,500.00 Royal Oaks Industrial Park , 32,587.26 3,200.00 35,787.26 -, --. ---- The Shores 0.00 0.00 - -- Willow Glen =1= 459~ 1--- 459.06 Woods of Clearwater Creek 11,598.11 ~,325.00 14,923.11 - - - - -- '-- 203,716.331 49,659.06 253,375.39 8/1/2002 1:24PM capital projects reconciliation City of Centerville Capital Projects Checklist Project: --rfuz ':Jho rY:! s 1. Signed Developer's Agreement 0-1J.-Dd..... 2. Security for Private Improvements Irrevocable fetter of credit, or Certified check, or Cash deposit ,,-I(--o~ 3. Cash Fees Park Dedication Trail Dedication Stormwater Fees Plat Fees '1-/5-C):J- 7-/it--<.J;;C 4. Engineering & Legal Escrow '1 --/~ --6;;L- 5. Liability Insurance j()-Oi-Ol //O-Ol-O~ 6. Payment of City Costs - Private Improvements (before release of security) Approved for Release of Mylars: City Administrator Date Approved for Release of Security: City Administrator Date The Shores Capital Project Fund Developer's Agreement Signed: June 12, 2002 I I Glenn Rehbein Excavating, Inc. _ 8651 Naples Sl. NE Blaine, MN 55449 I 763)784-06571 1 . . Security for priv. ate Improvelllents City B. ilUng for Private Improvements __-~. = ~treetnamesigns . $100.00 . L 1_ ===t:'~ Traffic signs $100.00 1- 1_ I. Utility Markers $400.00 ._ Street Sweeping $400.00 1._ Silt fence and gi-avgel $6,000.00 =t=.. . Flushing storm sewers $400.00 _.~__ Streetlights $2,000.00_ ~ade trees . $3,600.001 Sod $7,02000 Snowplow services $500.00 City administration $1,000:00 Retainage $10,760.00 TOtal Security Deposit I .. (to be completed by December 31,2002) ~." .~. . Irrevocable Standby Letter of Credit No. 5010.151400-88.. . ~. in the Amount of $32,280 I . _ Alliance Bank Expiration; July 11,2003 I . ~Minnesota Drive ... .. .._ Edina, MN 55435 ..--t-- - ~-~ .. ]' pd July 15, 2(}02, ck #6533~ pd July 15, 2002,. ck #65334 pd July 15, 2002, ck #65334 pd July 18, 2002, ck #65479 ~. Developer: ~.=--F-= --==F- .- ~ { . $32,280.00 letter of credit rec'd Julv 11, 2002 Cash Fees Park Dedication Trail Dedication Storm Water Fees ~Fees $20,000.00 $11,000.00 $4,613.00 $2,500.00 ~ Total Cash Fees -- $38,113.00 .- I 8/1/2002 4:10 PM capital project spreadsheet shores Escrovv I Engineering Escrow $5,000.001 pd July 18, 2002, ck #65479 (inspection, staking and construction adm.) I I Total Escrovv Charges Against Escrovv Account Engineering: December 2001 March 2002 April 2002 May 2002 June 2002 July 2002 -$901.00 -$498.00 -$381.00 -$1,008.50 -$635.00 -$234.00 Total Engineering Advertising: February 2002 -$100.00 Total Advertising Balance in Escrovv Account: Liability Insurance .Bodily Injury: ~I"ach Occurance ~it Required $600,000.00 $1,00(),000.00 Property Damage: ~__ Each Occurance Limit $300,000.00 $700,000.00 City named as Additional Insured I Travelers Insurance Co. ===+ Certificate Provided By: 1 - -- Acardia I 4300 Market Pointe Dr. #600 Bloomington, MN 55435 $5,000.00 __ -$3,657.50 -$100.00 $1 ;242.50 Provided $1,000,000.00 $2,000,000.00 $1,000,000.00 $1,000,000.00 ves ... .- - . . - +== .1- -1=- --- - ---~ Effective Dates: 10/01/01 to 10/01/02 Date of Project Closing:' I - I ce: Administrator Finance City Clerk f-----C;ity Engineer Public Works Director 8/1/2002 4:10 PM .- capital project spreadsheet shores August 7, 2002 To: Honorable Mayor Swedberg Centerville City Councilmembers From: Craig Bode Centerville Lions Treasurer I am pleased to report the accounting for the Fete des Lacs celebration funds which were donated by the City of Centerville. On behalf of The Centerville Lions Club, I want to thank you for your support for the festival. I have only heard very good things regarding the parade and fireworks. As you know, the weather did hamper the dance and some of the other festivities, but I do not believe that there is such a thing as a bad celebration. I want to stress that this is a preliminary report until I receive the final statements and perfonn a reconciliation. If there are any questions, feel free to call me at my office at 651- 762-9440. I thank you for the time and effort you give to the citizens and businesses of Centerville. Respectfully submitted, ~-7 Craig J. Bode Treasurer Centerville Lions Club I ! to 0 -I ~ III N III ::l" Qi OJ - iii" OJ 22 22 OJ OJ OJ OJ OJ OJ OJ - "" - CD - - - - - - - - ~ N ~ CD ::: .... N ~ ~ ~ ~ ~ ~ ~ ~ "" <0 (jj" C') - - - 0 0 - - - - - - - 0 0 0 0 0 0 0 0 0 0 0 III CD N N N N N N N N N N N N N 8' ""C ~ ~ CD iil 3 CI) 2- 5" I"'- ::: III g. "U "Tl "U "U "U "U "U "U "U "U "U 0 0 m -< Q) Cl.. w =;" w w w w w w w w 0 ::r , < III ~ OJ ~ OJ OJ OJ OJ OJ , , OJ (fl <1l <.C" <1l 8' w w W (") S" ~ 0 "'- "'- "'- "'- "'- "'- "'- "'- "'- 0 <1l 0 <1l <1l <1l <1l <1l <1l <1l <1l '" ,.,- !!!. , _<1l (") 0 ~ S (fl ,.,- <1l 0" 0" 0" 0" 0" a <1l c: (fl ::r a. cO. " w w w w w " (fl W <1l :;J CD " ~ " " " " :J "0 ~ c to "0 "" =:3 (') (fl a. "'- a. a. a. ::r "0 0 :;J ro" ""Q. <1l (fl ~ ~. "" co ~ (fl ro" (fl c: 0 :;J .... "" ~ Gl )> m N 0 ~ s:: en )> 0 c- o :;: a w 3 ..0 c (fl Z ,... 0" <1l 0 ::r CD ::: 8" c OJ 3 S" 0" m ::r <1l <1l <1l co "U w " (") iil ~ CD , , ::r w w 0" cr !!l. Q , -I ,.,- en en " w EO. -I c- o < w , a ~ 3 g: cO" " ill" ::r en ro" (fl 0 CD ~. " w " , ::r (fl "U "0 0 W <" - (fl S" , (fl :J Q. ::r ,.,- a. (b Cb "Tl I <1l S. s:: !'"> o. '< ~ <1l CD Q.. ro 0 en <1l ~ <1l 8" III en ,.,- " ar , 0" <1l :;J ~ 0 <1l ~ 0 w (fl Co , Cl "U " ,.,- ::!. Cl -Co a. m (fl = , <1l 0 c 3 CO 0 (fl w :;J " Q" "'- CD ~ <fl Cl <1l - C "0 ::l" 0 CD "'" (fl "" CD ~ ,..... ~ :;J 01 0 Co to) a :;J :"" 0 co =:3 ~ 01 0 en CD "> 0 - III - .., CD 3 ~ CD ~ <fl <fl <fl <f> <f> <f> <f> <f> <f> <f> <fl <fl :?: :;J q;- - .!" ~ ~ ~ s: en ,. ~ 01 ~ 01 '01 a 01 N N "" N 0 0 0 N 0 0 0 0 '" 0 0 .... ~ a. - 0 ~ 0 ~ ~ 0 ~ ~ !" ~ ~ ~ , 0 0 ~ .- 01 0 0 0 0 0 0 0 OJ 0 ::l" 0 0 0 0 0 0 0 0 0 0 OJ 0 !!!. CD III 0 0 0 <fl <f> <fl <f> <fl <fl <fl <fl <fl <fl <fl <fl <f> co c: :;J ~ w ,-+ "" ,"" ,"" ,cr> ,.... ,OJ ,<0 ,<0 <0 <0 0 iii" a, .... N w OJ w w OJ ~ w :.... <t> 0 " (") w w W 01 01 '" '" '" 0 ~ ~ <0 0 <1l ~ OJ !'Xl !'Xl !'Xl OJ OJ OJ OJ ~ ~ 0 0 m ~ ~ ~ ~ 0 0 N N N N N N N N N N N 0 0 CHIEF'S REPORT JULY 2002 AUG 0 6 2002 Congratulations and best wishes to Officer Dale Bernardy and Tiffimy Jensen-daughter of Cpl. Michael Jensen-on their marriage July 27, 2002. The Bernardy's are somewhere on their honeymoon, their exact location not disclosed to any of us including Mike! Congratulations also to City of Circle Pines Adm. Asst. Marianne Herrick on her retirement July 31, 2002, after 17 plus years of service to the city. Deputr Chief Makela and retired St. Paul Police Deputy Chief Ed Steenberg (a Circle Pines resident) enjoyed traveling together to the FBI training session held in Medora, North Dakota, July 21-24. Weapons/Use of Force instructors Gleason and Krueger trained Yz of the department in proper sidearm and squad rifle use at the Anoka County outdoor range on July 31 st. Instructors Krueger and Bragelman will train the other Yz on August 20th. Officers and staff were able to utilize fifty-four days of vacation during July. Additionally, they enjoyed six holidays off, two comp days off and found it necessary to use three sick days. I enjoyed vacationing with my wife's fumily in Door County WI and with my family in town celebrating a family wedding and a 25th wedding anniversary. Meetings I attended during July included the Anoka County Joint Law Enforcement Council, our regularly scheduled commission meeting, a field-training officer meeting, a management meeting and a luncheon meeting with the Circle Pines City Attorney. Six-month reviews were held with Cpl. Jensen and Cpl. McCarty. I Centennial Lakes Police Department 2.0.0 Civic Heights Ciccle, Circle Pines, MN 55.014 (763) 784-25.01 Fax (763) 784,.0.082 , AGENDA 'FOR THE CENTENNIAL LAKES JOINT POLICE COIlMISSION AUGUST 8, ZOOZ CENTERVILLE CITY HALL THE MEETING WILL CONVENE AT 7:00P.M. 1. CALL TO ORDER. Z. ROLL CALL:' 3. Swearing~In Cer~mony - Dfficer' Jason Corlew. 4. Cake & Coffee. 5. PlJBLIC FOIl-ill! - 7: ZO, p. m. 6. VORKSHOP: . .A. Centennial'Lakes Police Departmen~ Goals, - Continuing Discussion Page 4. 'B. Performance: Appraisals- 'Follow-Up. 7. COIlMISSIONERS 'COIlMENTS. 8. CONSENT AGENDA - Consent Agenda items will be acted on' with one motion unless a Co.mmi-s,sio-p.er reques ts their placement on the regu,lar agenda. A. Approval Of Minutes of' July 11, ZOOZ, Regular Commission Meeting Page 5. B. Monthly Financial ,Report, Juiy, 2002- Page 8. C. Ratification Of July'Z002, Expenses ~ Page 12 9. ACTION ITEMS: i. A. 2003 Draft'BudgH " Cities' Response. d. Augus t 8, 2002 Pag", Two B. Computer Lie,enses " Page 19,. ,C. Automedies Request - Page 210 D. Consolidation of Police Departme,:ts in the State of Minnesota - , Page 23. 10. MISCELLANEOUS ITEMS: A. Intern Survey. B. Monthly Activity ,Report'; June, 20.02- Page 28. C. Monthly Department Summaries, July, 2002- Page 30. , ' D., Ano,ka County, publieS~fety Co~munieations Project - Draft - Joint Powers ,Agreement '- Page 34. , ' >. -. 110 EXECUTIVECLO$ED SESSION'" Discussion of Contract' Negotiations Will ,Take Place. ,12 ADJOIIRNHENT, 0r ~"2:=~"',",~"-C~'4 , r' "MISSION STATEMENT i ~ I i ," I i I " :j The Centennial Lakes Police Department is committed to excellence, fairness and compassion in providing professional police service in accordance with the law, reflective of the priorities and shared values of the communities and in harmony with the mission of the Cities of Centervil/e, Circle Pines and Lexington. i' "[ PRINCIPLES 0": -We utilize training; technology and innovation to achieve excellence in Community Oriented Policing j I! I i " I "I.' i I I -Our highest priority is the protection of life and property with respect for Constitutional Rights -We emphasize prevention and safety by providing education and information to our communities -We protect the rights and dignity of citizens by conducting community contacts with courtesy and professionalism -We provide leadership to the police profession and support for our fellow officers by recognizing and investing in individual worth -Our success will be measured by the confidence, support, sense of security and well being of our community I I '":;,:::'~~~s~~~lt;;':',,"::'~~~~~~~;i;i~~~~i~~~:~L:t:;-:;~=,~;;~i~-i~i1i~:4~~~;;~;~ Centennial Lakes Police Department 200 civiC Heights Circle, Circle Pines, MN 55014. (763) 784-2501. Fax (763) 784-0082 . . MINUTES OF THE CENTENNIAL LAKES JOINT POLICE COMMISSION July 11, 2002 meeting at Ceflterville, MN City Hall ThE;l meeting was called to order at 7:00 p.m. by Chair Varian. Roll Call: Commissicin members present: J. Grahek, D. Heifort (left at 9:55 p.m.), P. Korst, J. Lund, M. Pitchford (left at 8:55 p.m.), K. Simons, T.Swedberg and ,R. Wright. Commission members absent: B. Mahr Also Present: Chief J. Heckman Minutes Taken by: Bobbi ward, Police Commission Secretary PUBLIC FORUM: Mayor perlich .of Circle Pines informed the Commission. he is. gathering information/numbers for Police Service coverage for Circle Pines. WORKSHOP: A. Goals and Objectives (Commissioner Simons) , . . . Commissioner Simons gave a presentation on goals and objectives chart. The chart would assist in prioritizing/managing goals and objectives. . . B. .. follow-up on Previous Month's Workshop - Performance Appraisals Chief is to provide Commission with..a list of people to mail performance. . appraisal to. Possibility of Rick Anderson or Don Anderson.. to assist C~airVarian with performance appraisal. . . COMMISSIONER COMMENTS: D. Heifort,- Requesteddarification about insurance payment on former officer. 5 Chair Varian - Reviewed information about exit interview with Bordeaux. Informed . Commission .on attempt to contact the uQion. Chair Varian tailed union, but received no . call back. Look into possibility of out side person to do contrad: negotiations. . Discussion took place about union negotiations. Chief Heckman - Informed member cities that the computer technician at TWin Cities Emedia is open to do business with other cities. . . . . CONSENT AGENDA; . A Approval of Minutes of JUne 13, 2002, Regular Commission Meeting. . ; . ., - , B. Monthly Financial Report, June, 2002. ,. .' . ",",\ C. Ratification' of June,. 2002, Expenses, . , -' . - . . .. . . . . .' Motion made by P. Korst, seconded by J. Lund to approve consent agenda: Motion carried. . . . ACTION ITEMS: . A 2003 DraftBudget. . Chief gave a brief overview of the preliminary budget. J. Grahek questiOned .lowering the amount for .l.mcompensated ab~nces, Elected officials need to bring budget to the COullcilsal1dhayefeedback attheriext Commission meeting. Budget needs to be aq::epted by September 15, 2002. . . Moti.bn made by P. Korst,. seconded by J.' Lund to accept. budget: Motion passed unanimously.. . B. . Field Training Officers. . Corporal Mike Jensen gave brief overview of field training. c.. Tri"City Funding Formula. D. . Officer Recommendation' Chief wou'ld like to. ~end an offer Of employment to Jason Corlew. Motion made by D. Heifort, seconded byM. Pitchford to .eXtend employment offer to Jasonc:orlew contingent upon' successful completion or' mental,. physical and drug testing. Motion passed urianimously. . '. . 0. MISCELLANEOUS ITEMS: A.. Monthly Actlvity Report, May 2002. . . . .. ' . . B. ~onthly ActiyitySummaries,June, .2002. . . C. ..... Report on Administrators Meeting {Re: New Polite FaCility) . Chair Varian read letter aloud from City Administrators. D. Survey on New Police Facility City of LexingtonJsagainst proc~dingvvith survey. .None of the other cities is . against, survey is to continue. in Circle pines and Centerville. ADJ~NMENT: Adjourned at 10:05 p.rTlo NO quorum.. . ..OllOW-UP ITEMS: , .' ; '.' . . . . . Chief isto bring copies pfthemissionstatelllent for Commissioners L~ __ [- CENTENNIAL LAKES POLICE DEPT BALANCE SHEET JULY 31,2002 POLICE GENERAL FUND ASSETS 901-10100 CASH-US BANK 901-10110 CASH-4-M FUND 901-10115 INVESTMENTS 4-M 901-10120 CASH-EXPLORERS POST 901-10160 CASH-TRIAD FUNDS .901-10200 PETIYCASH 901-13200 DUE FROM OTHER GOVERNMENTS 75,744.62 440,60 100,000,00 1,445,62 24,18 50,00 ' 35,510,56 TOTAL ASSETS 213,215,58 LIABILITIES AND EQUITY LIABILITIES 901-21600 SALARIES-PAYABLE 901-21650 BENEFITS PAYABLE 6,574,00 12,323,00 TOTAL LIABILITIES 18,897,00 FUND EQUITY 901-24000 DESIGNATED FUND BAL-BENEFITS 901-25320 UNRESERVED FUND BALANCE REVENUE OVER EXPENDITURES - YTD 140,000,00 52,918.99 1,399.59 TOTAL FUND EQUITY 194,318.58 TOTAL LIABILITIES AND EQUITY 213,215.58 t, CENTENNIAL LAKES POLICE DEPT REVENUES WITH COMPARISON TO BUDGET FOR THE 7 MONTHS ENDING JULY 31, 2002 POLICE GENERAL FUND PERIOD BUDGET %OF ACTUAL YTD ACTUAL AMOUNT VARIANCE BUDGET CONTRACT REVENUES 901-31-1210-000 CIRCLE PINES CONTRACT 47,717.91 334,025.37 572.615.00 238,589.63 ) 58.33 901-31-1220-000 LEXINGTON CONTRACT 36,496.95 255,478.65 437,963.00 182,484.35 ) 58.33 901-31-1230-000 CENTERVILlE CONTRACT 35,510.56 248,573.92 428,127.00 177,553.08 ) 58.33 901-31-1240-000 TRI-CITY START UP .00 .00 .00 .00 .00 TOTAL CONTRACT REVENUES 119,725.42 838,On.94 1,436,705.00 598,627.06 ) 58.33 INTERGOVERNMENTAL AIDS 9Q1-33-3105-000 GRANTS-FEDERAL COPS FAST .00 18,750.00 37,500.00 18,750.00) 50.00 901-33-3110-000 GRANTS-NEW COPS (SMALL COMM) .00 .00 .00 .00 .00 901-33-3115-000 GRANTS-COPS MORE (EQUIPMENT) .00 .00 .00 .00 .00 901-33-3120-000 GRANTS-STATE SNOWMOBILE .00 .00 .00 .00 .00 901.33-3125_000 ANOKA COUNTY GRANTS .00 .00 .00 .00 .00 901-33-3130-000 STATE TRAINING REJMBURSEMENT .00 .00 5,500.00 5,500.00 ) .00 901-33-3133-000 STATE GRANTS/REIMBURSEMENTS 1,616.73 1,616.73 .00 1,616.73 .00 901-33~3135-000 COPS FAST GRANT (PRIOR) .00 .00 .00 .00 .00 901-33-3140-000 SMALL COMMUNITIES GRANT .00 .00 .00 .00 .00 901-33-3170-000 DARE FUNDS- CENTENNIAL SC/PTA .00 3,500.00 .00 3,500.00 .00 TOTAL INTERGOVERNMENTAL AIDS 1,616.73 23,866.73 43,000.00 19,133.27 ) 55.50 PUBLIC CHARGES FOR SERVICE 901-34-4110-000 COPIES/REPORT RECORDS/NOTARY 95.00 660.64 2,000.00 1,339.36) 33.03 TOTAL PUBLIC CHARGES FOR SERVICE 95.00 660.64 2,000.00 1,339.36 ) 33.03 MISCELLANEOUS REVENUES 901-36-6210-000 INTEREST ON INVESTMENTS 288.07 746.38 1,250.00 503.62 ) 59.71 901-36-6230-000 COMMISSION SALARY RE1MB 400.00 2.000.00 7,200.00 5,200.00 ) 27.78 901-36-6233-000 SPECIAL EVENT REIMB .00 2,795.56 5,000.00 2,204.44 ) 55.91 901-36-6235.000 MISCELLANEOUS .00 493.42 7,500.00 7,006.58) 6.58 901-36-6238-000 CLOSE EXPLORERS ACCOUNT .00 .00 .00 .00 .00 901-36.6240-000 VEHICLE & EQUIPMENT SALES 997.14 997.14 15,000.00 14,002.86 ) 6.65 901-36-6245-000 FORFEITURES 3,383.90 } 1,573.60 5,000.00 3,426.40 ) 31.47 901-36.6250-000 DONATIONS .00 4.000.00 5,000.00 1,000.00) 80.00 901-36-6255-000 DONATION-UONS .00 .00 .00 .00 .00 901.36-6260.000 DONATIONS-CRIME PREVENTION .00 .00 .00 .00 .00 TOTAL MISCELLANEOUS REVENUES 1,698.69 ) 12,606.10 45,950.00 33,343.90 ) 27.43 TOTAL FUND REVENUE 119,738.46 875,211.41 1,527,655.00 ( 652,443.59 ) 57.29 FOR ADMINISTRATION USE ONLY 58 % OF THE FISCAL'YEAR HAS ELAPSED OB/06/2002 12:05PM PAGE: q ~ CENTENNIAL LAKES POLICE DEPT EXPENSES COMPARED TO BUDGET BY EXPENSE CODES FOR THE 7 MONTHS ENDING JULY 31,2002 POLICE DEPARTMENT MTO ACTUAL YTD ACTUAL BUDGET VARiANCE % OF BUDGET POLICE OPERATIONS 901-42-2100-101 POLlCE-SALARIES-FULL- TIME 69,930.62 537,201.78 949,067.00 411,865.22 56.60 901-42-2100.102 POlleE-SALARIES OVERTIME 3,2.85.74 19,046.74 40,000.00 20,953.26 47.62 901-42-2100-103 POLlCE-SALARIES-PART- TIME 1,587.00 17,345.27 34,000.00 16,654.73 51.02 901-42-2100-106 POLlCE.COMMISSION SALARIES .00 2,400.00 7,200.00 4,800.00 33.33 901-42-2100-121 POLlCE-PERA 6,533.14 50,509.59 90,584.00 40,074.41 55.76 901-42-2100-122 POLICE-FICA 593.84 4,255.95 7,502.00 3,246.05 56.73 90142.2100-123 POLICE-MEDICARE 848.48 6,498.47 12,946.00 6,447.53 50.20 901-42-2100-130 POLICE-HEAL TH/LlFE/DISAB/DENTA 6,573.08 61,433.11 93,568.00 32,134.89 65.66 901-42-2100-131 SELECT ACCOUNT FEES .00 640.00 1,200.00 560.00 53.33 901-42-2100-150 POLlCE-WORKERS COMP INSURANCE 339.00 19,626.00 20,000.00 374.00 98.13 PERSONNEL 89,690.90 718,956.91 1,256,067.00 537,110.D9 57.24 901-42-2100-201 POLlCEvOFFICE SUPPLlES 251.50 2,685.06 5,000.00 2,314.94 53.70 901-42-2100-202 POLICE-CLEANING SUPPLIES .00 90043 500.00 409.57 18.09 901-42-2100-203 POLlCEvPRINTED FORMS 77.11 518.00 2,000.00 1,482:00 25.90 901-42-2100-211 POLlCE-INTOXILYZER SUPPLIES .00 260.96 600.00 339.04 43.49 901-42-2100-212 POLlCE-FUEL 1,591.08 8,988.49 24,000.00 15,011.51 37.45 901-42-2100-213 POLlCE-OIL & LUBRICANTS 34.97 58.23 200.00 141.77 29.1 901-42-2100-21,4 POLlCE-ATV &SNOWMOBILl::. SUPPLY 5.63 52.35 300.00 247.65 17. 901-42-2100-215 POL1CE~AMMO & FIREARM SUPPLIES 183.33 423.81 3,000.00 2,576.19 14.13 90142-2100-216 POLlCE.MEDICAUFIRE SUPPLIES .00 39.14 1,500.00 1,460.86 2.61 901-4.2-2100-217 POLlCEvlNVESTlGATION SUPPLIES .00 294.93 1,200.00 905.07 24.58 901-42-2100-218 POLICE-UNIFORMS 361.58 5,773.61 15,000.00 9,226.39 '3S.49 901-42-2100-219 POLJCE~CRIME PREVENTION SUPPLY .00 31.62 1,000.00 968.38 3.16 SUPPLIES 2,505.20 19,216.63 54,'2.00.QO 35,083.37 35.39 901-42-2100-301 POLlCE~AUDIT/ACCT1NG SERVICES 515.00 5,921.00 12,000.00 6,079.00 49.34 901-42-2100-304 POLlCE~LEGAL FEES .00 20.00 5,000.00 4,980.00 .40 901.42-2100-306 POLlCE~PERSONNEL TESTIN'G .00 1,411.07 2,500.00 1,088.93 56.44 901-42-2100-309 POllCE-LABOR REI-" TIONS .00 .00 1,500.00 1,500.00 .00 901.42-2100-312 POLlCE.-CONTRACT TYPING 80.00 480.00 960.00 480.00 50.00 901-42-2100-321 POLlCE~TELEPHONE 645.03 3,763.21 7,000.00 3,236.79 53.76 901.42~2100.322 POLICE-POSTAGE .00 23.34 1,500.00 1,476.66 1.56 90142-2100.331 POLlCE-TRAVELfTRAINJNG 80.00 6,699.74 16,000.00 9,300.:26 41.87 901-42-2100-351 POLICE-PRINTING & PUBLISHING 96.00 436.20 300.00 136.20) 145.40 901-42-2100-361 POLlCE-PROPERlYlLlABIUTY INS .00 23,879.00 28,000.00 4,121.00 85.:28 90142-2100.380 POLlCE-.UTILlTIES 109.90 1,021.21 3,500.00 2,478.79 2'iUa 901-42-2100.385 POLlCE-CJRS ACCESS 390.00 780.00 1,800.00 1,020.00 43.33 90142-2100-386 POLICE-MDT ACCESS 560.07 1,639.07 4,500.00 2,860.93 36.42 CONTRACTED SERVICES 2,476.00 46,073.84 84,560.00 38,486.16 54.49 FOR ADMINISTRATION USE ONLY 58 % OF THE FISCAL YEAR HAS ELAPSED 0810612002 12:05PM PAGE: 1 /0, CENTENNIAL LAKES POLICE DEPT EXPENSES COMPARED TO BUDGET BY EXPENSE CODES FOR THE 7 MONTHS ENDING JULY 31, 2002 POLICE DEPARTMENT MTD ACTUAL YTD ACTUAL BUDGET VARIANCE % OF BUDGET 901-42-2100-401 POLICE-BUILDING/GROUNDS MTC 51.45 1,315.97 2,200.00 884.0'3 5<:1.82 901-42-2100-402 POLlCE-OFFICE/SOFTWARE we 440.00 1,444.01 5,000.00 3,555.99 28.88 901-42.2100-403 POLICE-OFFICE EqUiP MTC CONT 1,862.65 2,595.21 5,000.00 2,404.79 51.90 901-42-2100-404 POLICE-VEHICLE REPAIR & MTe 240.4B) 4,303.97 14,000.00 9,696.03 30.74 901-42-2100-405 POLICE-EQUIP REPAIR & MTC 298.28 298.28 1,500.00 1,201.72 19.89 901-42-2100-412 POLICE-BUILDING LEASE 924.00 6,468.00 12,000.00 5,532.00 53.90 901-42-2100-415 POLICE-VEHICLE LEASE .00 49,931.38 51,000.00 1,068.62 97.90 901-42-2100-417 POLICE-EQUIP LEASE AlC RECORDS 37.00 185.00 22,000.00 21,815.00 .B4 901.42-2100-433 POLICE-DUES .00 565.00 790.00 225.00 71.52 901-42-2100-435 POLlCE.SUBSCRIPTIONS & BOOKS .00 175.00 500.00 325.00 35.00 901.42-2100-440 POllCE~BANK SERVICE FEES 51.96 328.76 500.00 171.24 65.75 901-42-2100-495 MISCELLANEOUS .00 273.15 1,000.00 726.85 27.32 901-42-2100-498 DARE EXPENSES .00 3,034.12 .00 3,034.12 ) .00 MAINTENANCE 3,424.86 70,917.85 115,490.00 44,572.15 61.41 901-42-2100-550 POLICE-VEHICLE SETUP & TR1M 1,833.60 11,414.19 10,000.00 1,414.19 ) 114.14 901-42~2100-570 EQUIPMENT .00 7,232.40 19,000.00 11,767.60 38.07 CAPITAL OUTLAY 1,833.60 18,646.59 29,000.00 10,353.41 64.30 901-42~21 00-900 CONTINGENCY FUNDS .00 .00 5,000.00 5,000.00 .00 CONTINGENCY .00 .00 5,000.00 5,000.00 .00 TOTAL POLICE OPERATIONS 99,930.56 873,811.82 1,544,417.00 670,605.18 56.58 TOTAL POLICE GENERAL FUND 99,930.56 873,811.82 1,544,417.00 670,605.18 56.58 FOR ADMINISTRATION USE ONLY 58 % OF THE FISCAL YEAR HAS ELAPSED 08/06/2002 12:05PM PAGE: 2 (t. CENTENNIAL LAKES POLICE DEPT Check Register -POLICE GL Posting Period(s): 07/02 - 07/02 Check Issue Date(s): 07/12/2002" 07/31/2002 Page: 1 JU129,2002 10:12am Per 07/02 07/02. 07/02 07/02 Date Check No Vendor No 30775 140594 40345 30775 Payee CIRCLE PINES PAYROLL ACCOUN NORTHLAND ASSOCIATES DEPUTY REGISTRAR #150 CIRCLE PINES PAYROLL ACCOUN Amount 41,764,53 M 229,88 M 12,50 M 41,014.29 M 83,021.20 07/12/2002 07/23/2002 07/23/2002 07/24/2002 4022 4023 4024 4025 Totals: -....., M = Manual Check, V = Void Check /vt, ~ E OJ 0 iI.i:: "'a Oj~ CL" 0 0 "'" '" " " 0 00 0 0 oi 00 0 0 CL "'" ~ " " ,,:;r C;; "5 " <') rn ~'" ~ " ..., - - ;::: 0 1'-1'- 0.0 a 0 "0 <')'" '" 0 0 '" '" 'm "'''' "< '" '" '" '" CL ~...t '" N N m m c tO~ I'- ~ '" '" """wo. I'- " '" :J N 0 ~~ E vv '" <( E <')0'> '" a 0 '" '" "'''' "< '" '" '" '" <( -..i-..i '" N N m m > to ~ I'- ~ ~ '" '" E f"-.~ a_ I'-_ '" " a; ~ ~ '" vv '" Z "'''' '" N " 00 0 0 ro 00. 0 0 "'N '" ~ 0 - - C;; "'v '" > ~'" ~ N E - - ;::: Z 1'-1'- 0 00. a 0 iii ([)N -0 :;;0. :;;~ ([) O~ 0 u!2 :;; <( wi:; ~ U. <( 0 :J", " 0 ([) 00 .'2 z 0'> CLO 15- <( 0'> 0:: OJ ,~ -5 0 ~ t", -'", <0 o~ '" '" 0.;::: " -'a 0- 9' I- c1!0 0 0:: to Z ro~ >-~ UJ W <(I'- 0:: :;; >~ CL-' ~ Z o " I- c.m w-" [jj 0 0.0 uO iii _0:: u- <(- -'>- 0:: z :J -0. 0<( 0 0 <= <= CLCL u- U ,,- E >. 0 "'''' " " m 0.0. a 0 CL Z NV '" '" " ~'" '" '" '-' 1'-1'- I'- I'- '0 00. 0 0 > E f- Z ~ 0 u u <( a (/) " -" '" w E -" ~ !;( I- m 0 .. 0 0 CL Z 0:: 0:: i3 "! " w " ~ <( 0 ~ ~ 0 0:: (/) N '" "0 f- a a W <= CL (/) (/) 6 6 u ~ (/) (3 <( '" '" :J w 0 0 Z W Z CL ii 0:: :) >- (/) W f- :r: w -" ~ I- , U ... J 0:: '" CL '" 0:: 0'> I'- W ... 0 '" i3 I'- 0 '" Z 0 -" a 0 ... <( <') ... ~ .;,; z '" '" '" '" v '" .. .~ 'ii I'- V OJ ~ -0 '" -0 -0 :-Qc... -0 z 0 I'- '" W "0 a I- 0 I- 0 f- OJ " l- f- " '" '" '" o..~ "0 Z " mm " 13, > m L w '00 i5 U I-f- ~-- -- -- CENTENNIAL LAKES POLICE DEPT Check Register -POLICE Page: 1 GL Posting Period(s): 08/02 - 08/02 Aug 06,2002 11 :43am Check Issue Date(s): 08/01/2002 - 08/08/2002 Per Date Check No Vendor No Payee Amount 08/02 08108/2002 4026 10750 ANOKA COUNTY 815.00 08/02 08/08/2002 '4027 10793 ANOKA COUNTY 436.28 08/02 08/08/2002 4028 10975 ANOKA COUNTY SHERIFF'S OFFIC 241.70 08/02 08/08/2002 4029 11653 AUTO-MEDICS INC 75.48 08/02 08/08/2002 4030 20350 RUSSELL A BLANCK 23.41 08/02 08/08/2002 4031 30060 CP OFFICE PRODUCTS 343.62 08/02 08/08/2002 4032 30480 CENTENNIAL UTILITiES 36.21 08/02 08/08/2002 4033 30501 CiTY OF CENTER,VILLE 184.00 08/02 08/08/2002 4034 30750 CITY OF CIRCLE PINES 278.50 08/02 08/08/2002 4035 31133 COMPUSA 1,689.92 08/02 08/08/2002 4036 40300 DELTA DENTAL 557.80 08/02 08/08/2002 4037 60650 FRATTALLONES HARDWARE, INC. 53.27 08/02 08/08/2002 4038 80230 HAR-MAR LOCK & SERVICE CENT 3.62 08/02 08/08/2002 4039 120400 CITY OF LEXINGTON 153.00 08/02 08/08/2002 4040 130204 ROBERT A MAKELA 332.74 08/02 08/08/2002 4041 130348 MCLEOD USA 230.92 08/02 o8/oB/2002 4042 130358 MEDTOX 45.00 08/02 08/08/2002 4043 130708 MINNCOMM PAGING 43.96 08/02 08/08/2002 4044 130780 MINNESOTA CLE 215.00 08/02 08/08/2002 4045 130798 MN DEPT OF ADMINISTRATION 37.00 08/02 08/08/2002 4046 131200 MINNESOTA UC FUND 2,428.21 08/02 08/08/2002 4047 160140 PEl P 8,888.15 08/02 08/08/2002 4048 170180 QWEST 55.99 08/02 08108/2002 4049 180150 RED ROOSTER AUTO STORES 51.81 08/02 08/08/2002 4050 190257 SELECT ACCOUNT 28.00 08/02 08/08/2002 4051 190910 STREICHER'S 1,707.20 08/02 08/08/2002 4052 200050 TWIN CITIES EMEDIA. INC 4,469.90 08/02 08/08/2002 4053 200249 TRANS UNION CORP 10.00 08/02 08/08/2002 4054 210110 UNIFORMS UNLIMITED, INC 294.82 08/02 08/08/2002 4055 210235 UNITED WISCONSIN GROUP 150.43 08/02 08/08/2002 4056 220200 VERIZON WIRELESS 222.73 08/02 08/08/2002 4057 230200 BOBBI WARD 80.00 08/02 08/08/2002 4058 240300 XPECT FIRST AID 38.05 08/02 08/08/2002 4067 60250 FESTIVAL FOODS 40.00 Totals: 24,261.72 (7 !.../.I?u,J< ~: i/O -q ~nrv_ !fO G,b VO!<; ,-....... '.. .-~' f ......) ; I I L M = Manual Check, V = Void Check ! if; N E OJ '" .. " " .. "'~ OJ~ "-N :5 NNN N N NNN N NN N N N N a ODD 0 0 000 0 00 0 0 0 '" 000 0 0 000 0 00 0 0 0 "- NNN N N ~~~ ~ NN ~ ~ ~ 0 " --- - GO -- OJ "''''''' '" "''''''' '" "'''' '" '" '" 1il 000 0 0 ~eQ 0 QQ 0 ~ ~ " coco co GO GO GO GO <( a "''''''' "'''' '" '" 000 0 0 000 0 00 0 0 0 " 0 NO>~ N 0 0 0 0 "'NO I'- N N 00 0 " " N N 0 .m '" "''''I'- Q) '" '" 0 0 N"'N N <0 <0 "'''' 0 I'- I'- Q) Q) 0 "- ro NM'" Q) ,.; ,.; 6 6 '<iLriM '" <'i <'i o)M <'i N N 6 6 .0 <: I'- 1'-1'-" '" '" '" " " " '" NN '" '" '" '" '" " " N N. '" <0. '" '" ~ ~ '" '" N N 0 ~ E <( E 0 NQ)~ N 0 0 0 0 ",NO I'- '" '" 00 0 ..,. " '" N 0 ~ "''''I'- Q) '" '" 0 0 N"'N '" <0 <0 "'''' 0 '" I'- 0) Q) 0 <( '" NM(,,) 0; I'- ,.; 6 6 -.iU":iC"5 0; <'i <'i cr:i(") 0; N N .0 0 .0 > I'- 1'-1'-" '" '" '" " " " '" NN '" '" '" '" '" " .s N N. '" <0. '" '" ~ ~ '" '" N N Q) ~ Z NN<"l N N N f:j N N N N $1 000 0 0 0 0 0 0 0 000 0 0 0 0 0 0 0 0 OJ NNN N N ~ ~ N N ~ N a Ci3coro GO GO - GO 05 '" '" co '" > 000 0 ~ 0 ~ ;jj 0 0 ~ .s --- 05 - GO 05 z '" co '" '" '" '" '" 0 a a,a 0 0 0 0 0 0 0 0 iii rJ)N rJ) -0 a :20 :2(::1 W rJ)w 0'" 00 o~ wO wi'5 w~ W 0, 00 00.. 0 ::IN c: f-I- Oz Z 00 .2 ~::;;:2 rJ) I- 0::0 (D <( 0..0 0. Oww W 0.- :2 I- t~ .c W z Zb ~ (') 0 t:o::o:: ::J>- W 00 '" ~~~ "--, a; O::J ~ a z 0.- " (f) <( ;::<( ;:: ,,'" a 0..0.. rJ) " o:::~ :2f-1- -' W ::JCl. 0 00.. rJ) I=' ;Z <( z w cow -LLI.L rJ)::J W ::JO " 0 0::00 0 y:"rJ) -' <(~ -' I- >~ WU)U) z i3 0" 0 u: wo.. - 0.. 1--- W oZw rJ) 0..16 ::JWW a 0 oz....J rJ) -'~ Z W :2 0.0 0.00 I- w -'L5'=' >- Ow C3 z W <(- ~U::i:L Cl. y: a :r: UJ >-:r: o. 0 ill c5. OLLLL W <( <(-'W y: >21- 0 :r: ~ ".s 000 rJ) 0 0..0> N ceo -' "- 0.. E iO' 0 NNO N N N " f:j N N <0 0"'0> 0 0 0 I'- 0 0 '" 0. Z COC"')I!) co '" '" ~ '" '" '" '" " 0"'''' 0 0 0 0> 0 0 0 N ,11 "''''N '" '" '" 0 '" co '" N 0_0 0 0 0 '" 0 0 0 0 0 I'-N Q) 0 > 0>0) N .s I'- 0 ~ UJ 0 I- ~ Z W W 0 0:: W " ~ 0 E :> l- ll> a ~ 0.. Z 0:: w Z W 5 <( (f) 0 <( a rJ) :r: o<l I- -' "0 a (f) (') UJ W c: -' y: y: 0 ;'; <( 0 W 0 Z <( <( ::J I- 0 Z 0 X :2 z LL 0 rJ) 0 -' W <( ::J <( W -' ....l -' 0.. (f) a :; ....l 0:: t:2 a x (f) ::J <( <( LL 0 0 W 0.. <( ;:: I- :2 0 UJ UJ I- y: :2 ~ ~ D:. >- 0 (D ..,. ....l '" a 0 '" 0 (f) 0 0 a a a " ::i '" 0 '" W a W '" 0:: '" <( '" t: " 0 N 0 '" W I'- 0 ~ a '" LL N LL <0 :r: N 0 a 0:: a :2 a :2 -' a ;;; 0 0 0 a N '" '" <( '" " <0 <0 '" ~ ~ ~ Z ro '" ro 0 ro a ro a ro a ro a ro " !!i '" ro '" ~ '" 0 '" '" '" a 0 " '" Z 0 15 ~ 15 '" 15 N 15 <0 15 N ~ " 15 N 0 '" 15 '" W "0 l- i'? I- a I- a I- 0 .f- a a I- 0 f- a f- a c: " <0 <0 co N '" '" '" f- " - ~ ~ - /0, z > W 0 '" E '" '" ...... '" .. "'~ "'~ 0..", 0 0 N N N N N N N N N NNN "'. 0 0 0 0 0 0 0 0 0 0 000 0 0 0 0 0 0 0 0 0 000 <.0 0.. s::,J s::,J "'! '" s::,J "'! s::,J '" s::,J NN'" 0 03 03 --- '" ~ "" "" "" "" '" co "" ""CO"" " \2 \2 0 \2 \2 e e e \2 000 03 --- .0: 0 "" "" co co "" "" "" "" """"CO 0 0 0 0 0 0 0 <=> 0 000 "0 <=> <.0 <.0 0 <=> 0 0 ~ ~ "' "' '" '" ~ ~ <=> 0 <=> 0 "'....0 .(ij 0 '" '" 0 0 0 <=> '" "! ~ '" '" cq cq <=> <=> N N 0"'0 0.. <<i <'i <'i <<i .0 ....: ....: <<i "" <<i '" .0 <ri ~ ~ <<i <<i ....: ....: critritt:i 1': .... .... .... ~ ~ '" '" N N "" "" "' '" '" '" '" N 0 0 <.oNI'- N N .... ..... "" "" ": ". N~ " N a;j a;j ~ri 0 N ~ E .0: E 0 <.0 <.0 0 0 0 0 ~ ~ "' "' '" '" ~ ~ 0 0 0 0 <.0..,.0 0 '" '" 0 0 0 <=> N N ~ '" '" cq cq q 0 N N 0""0 .0: .0 <'i <'i <ri <ri I'- ....: <<i <<i to to '" .0 ~ ~ "" to ....: ....: coco..o '" .... .... .... N ~ '" '" N N "" "" "' '" "' '" N N 0 0 <.oN" .5 '" .... .... '" '" ". 1'-. "'~ W N N 0; "" ~C*"i Z N N N N N N N N N NN '" 0 0 0 0 0 0 0 0 0 00 1ii 0 0 0 0 0 0 0 0 0 00 ~ s::,J N ~ s::,J N N "'! N C:!~ 0 "" "" <:0 '" '" <:0 0; '" CO CO'" '" e 0 e \2 0 e \2 \2 0 00 .5 0; 03 0; -- Z '" CO '" CO '" '" "'''' 0 0 0 0 0 0 0 0 0 0 00 Vi 0:: (/)'" CJ -0 :;<0 0.. :;<s::,J ::> 0'" a 0\2 0:: f-O::f- wgs .0: 0 (/) 00..0 ~ W (/) ci:x:ci o. --, Z :::iN C :2 0 W f-Nf- 00 0 W 0 0 W Z~Z .-5. :I: u. 0..0 (/) u. <C 0.. :;< f- 050 N "5 0 t;;:: w en z <C 0 0(/)0 00 W () f::: ~ 0 0 0 0:;<0 0..- '" 0 ~ z .0: "'co ~ Z f--f- 0 W :;;0..:;; 0::0 ;; :J: <C f- "B* ::> W :;< f- () X 0:: .., CJ is -' f- 0:: O::wO:: "'~ W --' .0: <C (/) CJ UJ WOW o '" UJ -' o..~ .0: UJ -' w '" "' W f--f- 0:: Z ::> 0.. :J: ::> '" (/) ::>u.::> 0-0 W ::1 W :2 f- UJ f- a 0.."-0- <C- >- :;; :;<0:;< 1:5- CJ a: z UJ 0- X 0:: -' .0: ::> W UJ UJ g: ::> :2 0(/)0 " c 0.. 0 --, 0:: (/) -' --, <C 0:;;0 E- iO' 0 0 N " N N N "" "' ~ ~'" N 0 0 0 0 0 '" I'- N "'"' a. Z 0 "" .... "" "" "" ~ ~ '" 00 ~ co 0 0 0 0 0 ~ ~ ~ 00 0 "" ~ GO GO "" N Ol NN .0 0 0 <.0 0 0 0 0 00 Ol 0 '" 00 '" "' N NN 5 '" N z (/) 0 UJ ~ 0:: ~ 0 0 0:: t; ~ f- f- ro UJ 0 a .,: 0.. Z (9 Z z w ~ ::> f- is z ::1 ::> f- 0 0 u. Z W "0 ~ W .0: W c --' 0 () a:: ::> :;< () " 0 <C ::> 0 UJ > a. W (/) ~ ~ u. ~ f- () ~ (/) 0 :;< 0 (/) 0 W W 0.. :;; 0 f- a 0 .0: :I: f= If) 0 UJ 0.. If) f- a f- () 13 W 0 W UJ W a. UJ a:: 0 ill >:: "" z '" z 0 0 GO Z 0 0 ~ 0 0 0 W I'- 0 z 5 "' z 0 z co Z '" Z 0 W ..,. '" "' --' '" 0:: ~ ~ '" ~ I'- I'- I'- N 0 ~ W ~ UJ N f- '" 0 0 :2 0 :;< 0 :2 ~ 0.. 0 0 a:: 0 (f) 0 UJ 0 --' '" '" '" '" '" <.0 I'- co '" '" <C ~ ~ ~ ~ ~ ~ ~ ~ Z 2 "" ro 0 ro GO ro 0 ro 0 ro 0 ro 0 ro I'- ro 0 ro 0 (; 0 '" '" 0 ..,. GO "' "' ~ "' z 0 I'- ~ I'- (5 I'- (5 N ~ ~ (5 0 (5 ~ (5 N (5 '" ~ 0 W "0 f- 0 0 f- 0 f- ;;; 0 l- f- 0 I- 0 f- 0 0 c '" '" '" <.0 I'- "" '" Ol 0 f- " ~ ~ ~ ~ ~ ~ ~ ~ ~ N (1. z > l_ _ w 0 ". E " ... ..... " " Ol~ "'~ CL", 0 0 '" "'''' '" '" '" '" '" Cl 0 00 0 0 0 0 0 0 00 0 0 0 0 0 CL '" ~~ ~ ~ ~ '" CO> " OJ "'''' '" '" '" OJ " ro 0 00 e e e e <{ Cl OJ 03 co '" '" '" '" 0 00 0 0 Q 0 '0 0 0 0 1"-'" '" '" '" '" '" 0 0 '" '" 'iij '" Q Q "'''' '" ... ... ,... I"- 0 0 0 '" CL a> 0 0 ~O ... 0 0 N ~ .:; .:; cO '" c: to ~ ~ "'to a> '" '" '" '" '" '" '" ... '" '" ~ ~ '" '" " .... 0 E <{ E 0 0 0 ,...'" '" '" '" '" '" 00 0 '" '" a> 0 0 "'''' '" ... ... ,... ,... 00 q 0 0 <{ ai 0 0 ~o --i .:; 0 N N O' 0 cO cO > '" ~ ~ "'''' a> '" '" '" '" '" '" '" '" E ... '" '" ~ ~ '" '" 1ii '" z '" '" '" '" N '" 2 0 0 0 0 0 0 0 0 0 0 0 0 '" N '" '" ~ ~ '" Cl ;0 OJ 0,; '" '" 03 > e e e 0 e 0 z E <0 '" '" 03 <0 03 0 0 0 0 0 0 0 Ui (f)'" -0 :;;:0 :;;:~ 0'" ue w~ 00 u, u w ::;N c -, > 00 .9 ~ 0 0 CLo 0. 0 w -' t~ .'" a. <{ ~ t:l " CL >- 00 '" ::J en 00 -' 0.- " <{ "", 0 0 00 ::J CL a::~ 00 CL ll- Z 6 w ::J row ;;; 0 i:il z (f) >~ ;:: 0 0$ CL ll- :r: Ul -' ~ '" :;;: Zoo ::; w <{ 2:0 w CL I-- t) =>1-- I-- <{- W :;;:0 -' ::J 6 ::! CL -' Z -", 0:: :;;:0 w llJ W c: c: CL <{en (f) (,) ~ :;;: ,,- E ~ 0 a> N N N <0 <0 '" 0 0 0 ... CL Z 0> <0 '" '" <0 " ~ 0 0 0 '" " "- <0 '" '" ,... '0 0 0 0 0 0 "- ~ > 0 '" E ... 0 To: From: Date: Re: Chief Heckman Cindy Lewis August l, 2002 Computer Software Purchase Joel, Per your authorization, Hutch ordered Windows 2000 and Office XP 2002 upgrades for every computer in the station. This not only gives us an upgrade to more current software, it also brings us into compliance with all our computers being properly licensed. The good news is, the price I quoted you over the phone is $958.50 higher than the actual cost. The following is a breakdown of the costs for the new software: Windows 2000 Office XP 2002 Sales tax: Installation (approx) Total 994.00 1942.00 190.84 500.00 3626.84 /q, 7-15-02 Discuss Schedule Soft problems with Ron N. (0.25hr) 7-19-02 Set up Gerry's new system (lhr) 7-22-02 Consult with Cindy regarding software purchases r 7-31-02 Purchase MS Office XP 2002 SBS OEM wi Manual 7-31-02 Purchase MS Office XP 2002 SBS OEM (7 @ $239) 7-31-02 Purchase MS Win2K Pro Upgrade License ( 7 @ $142) 12.50 50.00 12.50 269.00 1,673.00 994.00 DL.r",..:.'''~'''.~1 nb~~~ fi ~!J f . I AUG 2 2002 I CEIITEMIIML UlKl:3 fOt/C. Of?L j 3,011.00 190.84 AESSAGE: Thank you for choosing Twin Cities eMedia! 'if Pl'lODUCT13188T NESS Inc., Groton, MA 01471 To order Phone Toll Free 1-800-225-9500, FOl..D AT {=-I TOi'ITCOM?ANION 9306 DlJ-o-VUE ENVElOPE. ?i=lINTEtJ IN U.S.A. A 0 ... '9 olD, August 12, 2002 Chief of Police & Centennial Lakes Police Commission 200 Civic Heights Circle Circle Pines, MN 55014 To the Chief and Police Commission: On 8-2-02 @ 2:12 a.ill., we were called again by ACS Dispatch to Mill Rd. and 73rd as ATR was not able to be contacted for a Police Ordered Tow for Centerville. This problem has happened and been documented many, many times and we have responded to their contracted area. At 2:22 a.ill., Dispatch called back and said ATR finally arrived at the scene once we were in route. As a result of this incident, we are billing the City of Centerville a Service Call to cover our time and expense. We were told if ATR could not hold up their end of the contract, they would not be allowed to complete the contract. We would like to know what it is going to take before you realize they are not fulfilling their duties? We at this time and date would like to file a formal complaint for breach of contract and would like a written response and explanation of why ATR can be allowed to continue to tow when after many complaints and non-responses, they are allowed to continue to do so. We suggest you look very closely at the ramifications of this problem because it affects each and every citizen and taxpayer of this community plus the officer when responded calls are unable to be completed in a timely manner. We would also appreciate an explanation and response in writing as to why this problem has been allowed to continue time after time! Thank-you for your consideration. Sincerely, ~ Auto-Medics Service Art Smith, President ~ I; >. ..., <h 008 '~ ~ if tP ,S >. 0...9 ~ 0 ('I " > '" z:. o '" ?6 ~ .c ~ r- i'-< " '" i5 to 1:1" '" ~ .D r - E 0 rn "-"0 :J :J . :2 ~ .~ 0 z '" - r Y7 m '" '" -0 .... ..., E '" 0 cr; E 'iij ""ib i= ::) '" -1 0 0 i= !L ,~ '" c: ~ ...<. P cr; 0 > .c: Cii 4 f ct !L ~ 0- -0 -" 0 t!., 1 is :2; t~~o> A S ~ CJl '" ~ -" ~ 0 " '" t1\ ct -0 ~ :2; :> gl; z ~ c: .... ~ ,<::; r(l ::l ~ <" 0 '0 0 '" I' {" Q. 0 '" .... to E 'I' E 0 ,.., i= J:; f ~ ~ 0 t-- ~ ~ 0 '0 '" 00 ~ '" I <3 " z~ ' ~ U <0 <'> :; "" .... '" :;;;00 ~ >- ~ C' 'i ;r 0 ~ ~ " ~ ~ " co '" -0 0 ,t-- r E -0 '" -0 f- z:. ~. 0 " -0 '(3 '" .D 'iij (/) ~ .S ...-... " '" '" '" '" !L '" ~ Ii< .,- W 0 E '" c: 0 ~~ '" <0: "' ~ 0 u: -;:: c;; B ,;,; '" '" ~ rt' z -0 .c: - 0 0 (fJ E '" '" . , m~ :J 0 .D - --' ~ 0 t- o- -0 !L '" >< -0 "' iJ; c: '" CJl "' " '" - '" t-- '" <0: '" '" --' '" "' 0 Z -0 ~ a: 0 -~ '" 0 ::) Dl 0 f- ~ -0 ~ ~ '" E ~ - ~ f- ~ P '-' '" '" c: 0 ~ 0 c: 2:- '" '" '" '" <0: ci > ;; 0 "' '" " '" ~ -0 0 (il ~ ;; I 0 '0 0 "' .c: 0 c;; Cii < 0 0 '" 0 i5 iJ; c: 0 f- --' 0 >- 0 ::J f- -0 c.:l C\J (fJ a: a: ~d, Page 1 on Chief Joel Heckman From: To: Cc: "dennis delmont" <djdsafe@mtn.org> <ellie@callanpublishing.com> <PatMoen@aol.com>; "Brian Litsey" <BLitsey@southlakepd.com>; <canderson@ci.minnetrista. mn.us>; <jheckman@centenniallakespd.com> Thursday, August 01,200211:56 AM consolidation. doc Magazine Sent: Attach: Subject: Ellie, I got your email concerning the next issue of the magazine. As far as l:.l}e legislature is concerned I think that these will be among the hot topics: . A drastic reduction of state aid to local governments. This couId create a serious economic picture for police agencies. . The "concealed cany" issue will come up again. . Further funding for homeland security issues will also be discussed. Eric will be able to help you with those. I am also attaching an article by Anne Finn (consolidation. doc) We have been working on this issue with a committee of representatives from the League of Cities, the MSA and MPPOA and the League's Insurance Trust. I hope you will be able to develop a story by interviewing chiefs of agencies that have merged, consolidated or presently contract for services. Please call me and we can discuss this. Thankst Dennis J. Delmont Executive Director Minnesota Chiefs of Police Association 8/6/02 --7 -:s -' Consolidation of law enforcement services: Would your community benefit? Few responsibilities weigh as heavily on local officials as that of providing high quality law enforcement service. The public expects that competent assistance is a three-digit phone call away. Yet, increasingly, city leaders are struggling with this responsibility. Recruiting and retaining law enforcement personnel is difficult in this tight labor mark, particularly for small police departments. Small departments also fuce unique challenges when it comes to personnel issues such as staffing shifts, time off for training, funding of equipment, and capacity to respond to multiple and high-risk incidents. Consolidation of departments is one tool that local officials have used to maximize law enfurcement resources. Working under MS 471.59, the Joint Powers Act, some cities have formed legal agreements with neighboring cities to consolidate two or more police departments. Under the agreement, they create a joint board, consisting of one or more representatives from each of the participating units. Each city provides financial support to the joint board, and the board hires the chief and the officers, owns the equipment, and generally manages the police operation. . Recently, a number of advocacy group representatives began meeting to discuss the benefits, risks and issues associated with consolidating municipal police departments. The following organizations have been represented: . League of Minnesota Cities (LMC) . Minnesota Board of Peace Officer Standards and Training (POST) . Minnesota Chiefs of Police Association (MCPA) . Minnesota Police and Peace Officers Association (MPPOA) . Minnesota Sheriffs' Association (MSA) Early discussions focused on the challenges faced by small municipal police departments. Small departments make up a significant portion of municipal law enforcement agencies in Minnesota. According to the POST Board, there are 387 municipal agencies in Minnesota Of these, ten percent have only one officer. Fifty percent have seven or fewer officers, and 65 percent have ten or fewer. Also according to the POST Board, a minimum of seven officers are required to cover the shifts necessary to provide 24-hour police coverage sevell days per week. This means only half of Minnesota's municipal agencies are equipped to provide around-the-clock service. Officers working in small departments can end up with excessive responsibilities. At the same time, they may experience frustration due to the limited number of professional advancement opportunities. Too often entry-level police officers gain experience in small communities only to . be hired away by larger cities. Budget difficulties compound the problems by limiting the compensation and benefit incentives small departments can provide to attract and retain skilled officers. Finally, law enforcement professionals in some communities have been forced to function without critical training as a result of staffmg shortages, fiscal constraints, or a combination of the two. dJj. While consolidation is not the answer to all the challenges faced by small police departments, a well-designed agreement can provide a number of benefits. For example, larger departments are better able to accommodate training and employee personal needs while maintaining adequate police protection. Further, larger departments can significantly aid in recruitment and retention by allowing more opportunities for advancement. On the other hand, planning and negotiating an agreement to combine forces is a big task, with a lot of issues to consider and address. Here are some sample questions a community will need to consider: . How will the arrangement be structured? . How will it be governed and managed? . Is there support for the concept, among elected officials, citizens, other city o"!'ficials, members of the departments, etc.? . What will be the policy on personal equipment, such as weapons, uniforms, body armor, etc.? . How will liability be handled? . How will the new department be identified. e.g., name, vehicle colors and markings, uniforms, etc.? These and many other questions must be resolved in a consolidation agreement. In answering critical questions, some cities may determine consolidation is not a workable solution. Cities or agencies that would like an information packet about consolidation should contact one of the organizations listed above. The packet includes a list of resources, liability coverage information, a checklist of issues to consider and more. d0' Page I of2 Chief Joel Heckman From: To: Cc: Sent: Subject: "dennis delmont" <djdsafe@mtn.org> "'Chief Joel Heckman'" <jheckman@centenniallakespd.com> "Dodge, Dee" <Dee.Dodge@state.mn.us>; <PatMoen@"ol.com> Monday, August 05,20021:08 PM RE: Consolidation Project Thanks Joel- I appreciate it! Dennis J. Dehnont Executive Director Minnesota ChiefS of Police Association -----Original Message---- From: Chief Joel Heckman [mailto:jheckman@centenniallakespd.com] Sent: Monday, August 05, 2002 11:47 AM To: dennis delmont Subject: Re: Consolidation Project Dennis- I would be happy to write a short article but will not be able to get to it until late this week. I will have the office fax over a copy of our joint powers agreement so you have it on file. I have been receiving numerous requests for it. -Joel --- Original Message --- From: dennis delmont To: canderson<1ll.cLminnetrista.mn.us ; iheckman<1ll.centenniallakesod.com ; Brian Litsev Sent: Friday, August 02, 2002 2:35 PM Subject: Consolidation Project Gentlemen, As you may be aware, the Association, along with the League ofMN Cities, PPOST, MPPOA and the Sheriffs is trying to develop a packet ofinfurmation that will assist cities who are exploring the possibility of merging, consolidating or contracting for police services. There are two crucial pieces that we need and you may be able to help. They have asked me to ask you if you would write a short article that describes your process and indicates the level of success you have had. They are also attempting to gather joint powers agreements or similar contracts that have been successfully used. We can make these documents all "generic" by removing all names and similar identification if you wish. However, I look to the three of you as success stories and I think you should have your names on the articles. If you can help us with this project I would certainly appreciate it. Have a great weekend and let me know on Monday. Thanks, . Dennis J. Delmont Executive Director 8/5/02 d(P~ rage 1 or 1 Chief Joel Heckman From: To: Sent: Subject: "Ellie Bayrd" <ellie@callanpublishing.com> "Chief Joel Heckman" <jheckman@centenniallakespd.com> Monday, August 05, 2002 11 :38 AM Re: Mn Chiefs magazine article: consolidation Joel: Thanks for getting back to me. I would love to meet with you this week; Thursday .at 10 a.m. would work for me. Just let me know how to get to your station. Thanks, Ellie -- Original Message --- From: Chief Joel Heckman To: Ellie Bavrd Sent: Monday, August 05,200211:37 AM Subject: Re: Mn Chiefs magazine article: consolidation Ellie-I would be available to meet with you later this week on Thursday at 10AM or Friday at 11AM. Or I could meet with you the following week on Tues, Wed or Thurs, late mornings or early afternoons are still open. Let me know what would work best for you. -Joel -- Original Message --- From: Ellie Bavrd To: iheckman@centenniallakesod.com Sent: Thursday, August 01,20023:37 PM Subject: Mn Chiefs magazine article: consoiidation Chief Heckman: I am an editor with Callan Publishing and I am currently working on a story for the upcoming issue of the Minnesota Chief magazine. Dennis Delmont of the MCP A recommended I write an article to inform agencies that are considering consolidating, contracting, or merging police services about the pros, cons, and details of such an operation. I am interested in learning more about different agencies that have tried consolidation and the outcomes (positive or negative) of these efforts. I understand your department was involved in consolidation efforts and I would like to find a time when you and I could discuss experience. You can reach me to set up an interview by responding to this e-mail or by calling Callan at 763/550-9200. Ellie M. Bayrd Editorial Assistant ellie@callanpublishing.com Callan Publishing 13120 County Road 6 Minneapolis, MN 55441 Phone: 763/550-9200 Fax: 763/550-0478 8/5/02 cd// !--- --------- I I oJ .J:; ..... u "" 0 "" I ..... '0 oJ I ..... ..... > ." 0 e z .a '" rn ..... E-< ~ U oJ 0 e ..... I-< '" C>. oJ E-< "" '" "" oJ '" " 0.-1 ..... 0 p., '-' " p oJ << "'" t '" .., "" '" 0 <"1 N ~ ..... >< '" '"""' '" .., <Xl !;: ..-1 P -< g >-, 0 '" 0 N ~ ~ oJ ..... ~ "" oJ <"1 0 '" '" U) "'" '" "" U) <Xl .u r:: u ."" '" 0 '" "'" '"""' '" '"""' "" H Z <"1 N + N "" "" 8 H oJ P 0> >-, N' ,..., '" H .J:; N E-< ..... '" u ~ -< 'H 0 <Xl <Xl "'" '" 0 0 "" '" "'" <"1 >< >< U) "" <"1 0 N <"1 "" <"1 ,..., "" .-l .-l << '" <"1 N "" "" "" == rn :;:: + ~ t oJ U) ,..., 0" ,..., ~ ..... ~ 0" > "" ." N N <"1 '" U) '"""' N "'" ,..., '" ~ ..... .... "'" '" '"""' <Xl N '" <"1 N <"1 ~ " '" '"""' '" ,..., N <"1 <"1 0 '" '" I U ..... << .... rn '"""' rn oJ 0.-1 .<:: -l< E ..... ~~ E .... 0 .... '" '" ,..., '" 0 "" <Xl 0 'H .... N ,...j ,...j U) <Xl N <"1 ,..., "" U '" U) '"""' 0 <"1 N N "" 0 << + oJ :;:: <Xl ,...j " .....N ,..., 0" 1-<0 ..... 00 0 o.N "" oJ .... '" 0 .... U) '" .... '" <'"l N I-< ... '" '"""' "" 00 00 '" U) '"""' "" ..... '" '" "" '" "" N N <"1 '" oJ "" + >> 0" '" >> '" <"1 ..... 0 '"""' 0" ...., oJ U rn .<:: rn 0" ..... >> " <Xl 0 <Xl .... '" <"1 .... "" <"1 <'"l -d- "'" 01)'" <Xl '" .... <"1 '" "'" 0 ,..., '"""' <"1 '" '" 0 :;;j <"1 00 N rn N N <'"l "" 0" 'H + ..... :> ...., -d- ..... ..... 0 '" ..... '" '" 0 U 0" j '.-1 rn S o " " ... 'H ..... 'H " oJ ;0:: " 0 .", '" oJ 0" ..... .... " ... oJ " oJ ..... e 0.-1 oJ ..... " '" ~ e ." ... '" oJ.e :;:: e '" "" oJ :> " .C>. 'H << " '" .<:: 0 0" u --->< 0 01) ." 'H .... o. E- '" ~ 0" 0< ... o '" :;:: ... ..... '" ~ 0 '" u u "" '" '" E- E-< H '" C4 E-< '" '" '" :;: --.---- 0; N <:> .... "" "" <:> N "" '" ri ri '" "" '" '" "" ri ri "- () N ri '" ri N N <'1 "" + '" '" ri " '" ""' .... "- "" "" "" '" <:> '" "" "" N '" N '" M '" <iJ :>- N <:> N '" "" '" .<:: 0 + .., z '" M ri 0 .., '" '" N ""' .... M <:> "- '" '" "- <iJ 0' "- ""' 0; '" '" <:> M N "" .., Eo< '" <:> M <'1 '" '" .., () + ..... 0 '" M E M .0 '" "' N <:> "" ..., '" '" <:> '" ri N Eo< <:> '" "" "" '" '" '" ri '" ...., '" '" <:> <:> N 0; '" I'l "" <iJ '" '" M + El ri ...., '"' <II '" 0; '" N .... '" N "" '" 0; "- <iJ ri '" N "" '" '" '" M N '" '" 0 '" '" N 0; '" "" :::> + <iJ <: '" M " ri ..... ~ ..... 0 '" "" "" "" .... '" "- N '" r-- '" ~ >< '" <:> M '" '" '" "- M "" "' >-< " ri N M '" "" '" Eo< <iJ :::> + ~ "" .., '" M '" <II M "" P< ,..., '" "" 0.: ..... "" <II M <:> '" ..., <'1 ""' '" M r-- M () >< ..... ."" '" '" "" '" "- '" '" N M "" H Eo< I'l Z '" M <:> '" '" '" 8 H I'l :::> :>- <iJ .., '" M P< H ...., M Eo< I'l '" () Q) "" <: u ~ 0; N '" .... '" M M '" '" '" .... Q) >< '" r-- M 0; <:> ri "" M M '" !il .<:: <: '" M <:> 0; '" "" ...., >:: ~ ~ '" M + .... ri <:> 0 ffi :t: "' <iJ '" <:> '" .... 0; '" <:> r-- '" "" Eo< ..... 0' "" M '" "" '" N M N '" ~ I'l ...., 0.: '" M <:> '" N "" 0 ..... P< () ..... > <: '" M + "' ..... ri "' ...., ..... " E <II El <:> <:> '" .... '" OJ '" r-- <:> r-- 0 <iJ '" '" " '" M '" '" M N N () .<:: ::1 r-- " 0; N '" '" ...., I <iJ >:: "- " .... M ri ..... 0 <:> ..... <:> 0 ...., '" '" .... "" '" "- .... M M M " '" "" 0 '"' '" '" 0; <:> OJ '" 0; M '" ...., '" <II '" "" '" ,. "" M ri N I'l <iJ OJ "" , :>, ..... .... :>, r<< '" .., 0 ri ..... ..., <II OJ () .a OJ "' .., :>, Q) ..... '" <:> 2j .... '" <:> "" '" '" '" '" "" H '" OJ '" <:> 0; 0; M "" <II bDO ~ '" 0; OJ '" N .", ,..., 1'l4-l I ..... ..... .., " ..... ..... :> I'l M <II <II 0 0 () .... ..... .... OJ I'l ..... OJ "' H 4-l ...., I'l 0 OJ <iJ '" OJ 0 I'l aj <iJ .... .... ..... ..... () .... Q) () OJ ...., E ..... OJ ..... <iJ aj I'l E ..... H I'l Q) 'E >:: El <II '" <iJ :> "' ow .... <: OJ Q) .<:: 0 ..... () ..... >< 0 bD .;., .... ..... U Eo<() ..... Eo< '" I'l " <II 4-l ..... 0 ..... () H ". :> '" x .... "" H 0 aj >:: .... ...., '" I'l 0 aj u () >-< " ~ E-< () "" .., H .., l-I .r< <iJ .... .., 0 Eo< <II aj 0 H H aj " c2Q; Eo< H '" '" Eo< .... '" '" :3' 0 Centennial Lakes Police Department Crime Summary Listing Monthly Report for June 2002 Agency Offense Description 09000 TRAFFIC - ALL OTHER 09001 SPEED 09002 SPEED - RADAR 09007 RECKLESS DRIVING 09021 STOP SIGN 09022 STOP LIGHT 09031 iMPROPER LANE CHANGE/USE 09051 OPEN BOTTLE 09055 DWI- OVER .10 09063 SEAT BELT VIOLATION 09070 EQUIPMENT VIOLATION 09072 LEAKING LOAD 09082 FAILURE TO USE LIGHTS 09098 FIX IT TICKET 09099 TRAFFIC WARNING 09100 PARKING - ALL OTHER 09101 PARKING - DESIGNATED HOURS 09102 PARKING ~ EXTENDED HOURS (6/24148) 09107 PARKING - ON WRONG SIDE 09140 PARKING - WARNING 09221 DARlDAC/DAS 09222 NO VALID DL 09223 NO DL IN POSSESSION 09224 VIOLATIONS OF RESTRICTIONS 09227 EXPIRED DL 09241 NO PROOF OF INSURANCE 09242 NO INSURANCE 09265 DISPLAY SUSPENDED/REVOKED PLATES. 09301 LOST - PERSON 09302 LOST - ANIMAL 09303 LOST - PROPERTY 09312 FOUND - ANIMAL 09313 FOUND - PROPERTY 09314 VEHICLES - ABANDONED 09318 FOUND - BICYCLE 09440 ACCIDENT - MV PD 09450 ACCIDENT - MV HR PD 09496 ACCIDENT - MV PD - MV & DEER 09561 ANIMAL - DOG BITES 09570 ANIMAL COMPLAINT - ALL OTHERS 09571 ANIMAL COMPLAINT - DOGS 09572 ANIMAL COMPLAINT - DOG BARKING 09573 ANIMAL COMPLAINT - DOG ON LOOSE/NO LEASH 09574 ANIMAL COMPLAINT - DOG NO LICENSE 09583 ANIMAL COMPLAINT - CAT ON LOOSE/NO LEASH 09591 ANIMAL IMPOUND - DOG 09592 ANIMAL IMPOUND- CAT 09600 FIRE - ALL OTHER 09606 FIRE - VEHICLE 09609 FIRE ALARM N/C 09720 DEATH (DOA) Total 2 25 4 2 12 1 2 1 9 11 1 1 1 80 108 3 17 1 2 3 8 2 2 2 4 6 1 1 2 2 3 3 7 3 6 8 2 2 1 3 5 7 16 2 1 4 1 1 1 3 1 June 2002 - Agency 09730 MEDICAL 22 09751 DETOX TRANSPORT - ADULT 1 09801 DOMESTIC 13 09802 PUBLIC ASSIST 172 09803 MOTORIST ASSIST 6 09804 FAMILY ASSIST 1 09805 DOMESTIC - FAMILY 6 09806 NEIGHBORHOOD DISPUTE 3 09807 DOMESTIC ESCORT 2 09808 CIVIL DISPUTE 7 09811 LOCK OUT - VEHICLE 15 09814 LANDLORDrrENANT DISPUTE 1 09815 CHECK WELFARE 10 09816 INFORMATION 27 09818 HOUSE/PROPERTY CHECK 5 09819 EXTRA PATROL 8 09820 SUSPICION - ALL OTHER ACTIVITY 69 09821 SUSPICIOUS - PERSON 8 09822 SUSPICIOUS - VEHICLE 22 09823 SUSPICIOUS - NOISE 2 09825 OPEN DOOR/GATE/WINDOW 16 09826 UNWANTED PERSON 4 09827 911 HANG UP 4 09833 ALARM - BUSINESS 11 09835 ALARM - RESIDENTIAL 13 09840 COMPLAINTS - ALL OTHER 1 09843 COMPLAINTS - WATER CRAFT 1 09845 COMPLAINTS - MV 18 09850 ORDINANCE COMPLAINTS - ALL OTHER 4 09859 OC - SKATEBOARDING/ROLLERBLADING 3 09862 OC - NOISE RESIDENTIAL 17 09863 OC - NOISE INDUSTRIAL 6 09890 JUVENILE ACTIVITY 13 09900 MISCELLANEOUS OFFICER 13 09903 DEATH NOTICE 2 09904 PAPER SERVICE 5 09907 SERVICE REQUEST 6 09910 ASSIST OTHER LAW ENFORCEMENT AGENCY 44 09911 ASSIST OTHER AGENCY (NON LE) 12 09912 SOCIAL SERVICES REFERRALS 2 09913 ASSIST DRUG TASK FORCE 3 09920 WARRANT ARREST (ADULT) 8 09922 WARRANT ARREST (ATTEMPT) 4 09934 WEAPONS DISCHARGE 1 09946 PUBLIC SPEAKING 2 09951 PERMIT - TO PURCHASE 2 09970 FOLLOW UP 54 09980 DAMAGE TO SQUAD 2 A5346 ASL T 5-MS-INFLlCT BD HRM-OTH WEAP-CHLD-STR 1 A5351 ASL T 5-MS-INFLlCT ATTEMPTS HRM-HANDS-ADL T-FAM 2 A5355 ASL T 5-MS-INFLlCT BD HRM-HANDS-CHLD-ACQ 1 AL351 DOM ASL T-MS-INFL T BODILY HARM-HANDS-AD-FAM 1 AL352 ASL T-DOMESTIC-MS-INFL T BODL Y HRM-HNDS-ADL T-AC 1 B0730 BURG-UNK DEG-UNOCC NRES FRC-D-UN WEAP-UNK ACT 1 B1294 BURG 1-0CC RES NO FRC-U-UN WEAP-COM THEFT 1 B3494 BURG 3-UNOCC RES NO FRC-U-UNK WEAP-COM THEFT 1 B3634 BURG 3-0CC NRES NO FRC-D-UNK WEAP-COM THEFT 1 C1212 FORGERY-FE-UTT POSSESS PLACE-CHECK-BUSINESS 1 June 2002 - Agency DA540 DRUGS-SM AMT IN MOT VEH-POSS-MARIJ-UNK 2 DC500 DRUGS-DRUG PARAPH-POSSESS-UNK-UNK 2 00550 CON SUB 1-POSSESS-COCAINE-UNK 1 DH540 CON SUB 5-POSSESS-MARIJUANA-UNK 1 J2900 TRAFFIC-GM-OTHER ACT-UNK INJ-UNK VEH 1 J3T01 TRAF-ACC-MS-UND AGE DRINK DRIVE-UNK-MOTOR VEH 3 JA501 TRAF-AC-GM-1ST DEG DWI-UI ALCOHOL-MV 3 JC501 TRAF-ACC-M-3RD DEG DWI-UI ALCOHOL-MV 9 L1171 CAC 1-NO FRC-ACQUAINT-UNDER 13-F . 1 M3001 JUVENILE-ALCOHOL OFFENDER 3 M3005 JUVENILE-USE OF TOBACCO 1 M4140 LIQUOR-UNDERAGE CONSUMPTION 18-21 2 M5313 JUVENILE-CURFEW 2 M5350 JUVENILE-RUNAWAY 4 M7399 OTHER-CRIMES AGAINST PUBLIC ORDER 5 N2130 DISTURB PEACE-GM-EMERGENCYTELEPHONE CALLS 1 N3030 DISTURB PEACE-MS-DISORDERL Y CONDUCT 3 N3070 DISTURB PEACE-MS-PUBLlC NUISANCE 1 N3130 DISTURB PEACE-MS-EMERGENCY TELEPHONE CALLS 1 N3190 DISTURB PEACE-MS-HARRASSING COMMUNICATIONS 4 N3250 DISTURB PEACE-MS-UNLAWFUL SMOKING 1 N3390 DISTURB PEAC-MS-VIOL DOM ABUSE NO CONTACT ORD 2 P1110 PROP DAMAGE-FE-PRIVATE-UNK INTENT 14 P1120 PROP DAMAGE-FE-PUBLlC-UNK INTENT 1 P1130 PROP DAMAGE-FE-BUSINESS-UNK INTENT 1 P3110 PROP DAMAGE-MS-PRIVATE-UNK INTENT 14 P3120 PROP DAMAGE-MS-PUBLlC-UNK INTENT 4 P3130 PROP DAMAGE-MS-BUSINESS-UNK INTENT 6 P3310 TRESPASS-MS-PRIVATE-UNK INTENT 1 P3320 TRESPASS-MS-PUBLlC-UNK INTENT 1 P3600 LITTER-UNLAWFUL DEPOSIT OF GARBAGE-MS 1 Q1237 STLN PROP-FE-POSSESS-GUNS-501-2500 1 TB029 THEFT-MORE 2500-FE-BUILDING-OTH PROP 1 TB059 THEFT-MORE 2500-FE-YARDS-OTH PROP 1 TC159 THEFT-501-2500-FE-MOTOR VEH-OTH PROP 3 TR029 THEFT-250 OR LESS-MS-BUILDING-OTHER 5 TR059 THEFT-LESS 250-MS-YARDS-OTHR PROP 2 TR111 THEFT-LESS 250-MS-BUSINESS FNDS-MONEY 1 TR159 THEFT-LESS 250-MS-MOTOR VEH-OTHER 5 TR229 THEFT-LESS 250-MS-STREET-PK L T-OTH PROP 1 TR999 THEFT-LESS 250-MS-OTHER-OTH PROP 1 U328D THEFT-MS-SHOPLlFTING-250 OR LESS 3 U3498 THEFT-MS-BICYCLE-NO MOTOR-200 OR LESS 1 U349C THEFT-MS-BICYCLE-NO MOTOR-251-500 2 U349DTHEFT-MS-BICYCLE-NO MOTOR-250 OR LESS 1 VB021 VEH-501-2500-FE-THEFT-AUTO 1 VB022 VEH-501-2500-FE-THEFT-TRUCK-BUS 1 VC021 VEH-NOT MORE 500-FE-THEFT-AUTO 1 X3080 CRIM AGNST ADMN JUST-MS-OBST LEGAL PROCESS 1 Agency Total 1206 Centennial Lakes Poiice Department Crime Summary Listing Monliy Report for June 2002 Centerville Offense Description Totai 5 2 1 3 1 1 1 1 13 30 2 17 1 1 1 1 1 1 3 1 1 3 2 1 4 1 3 38 1 1 2 3 1 2 6 1 1 16 3 4 9 3 2 6 5 1 1 6 4 2 2 09001 SPEED .09002 SPEED - RADAR 09007 RECKLESS DRIVING 09021 STOP SIGN 09031 iMPROPER LANE CHANGE/USE 09051 OPEN BOTTLE 09055 DWI- OVER .10 09063 SEAT BELT VIOLATION 09098 FIX IT TICKET 09099 TRAFFIC WARNING 09100 PARKING - ALL OTHER 09101 PARKING - DESIGNATED HOURS 09222 NO VALID DL 09223 NO DL IN POSSESSION 09224 VIOLATIONS OF R.ESTRICTIONS 09301 LOST - PERSON 09303 LOST - PROPERTY 09313 FOUND - PROPERTY 09440 ACCIDENT - MV PO 09570 ANIMAL COMPLAINT - ALL OTHERS 09571 ANIMAL COMPLAINT - DOGS 09573 ANIMAL COMPLAINT - DOG ON LOOSE/NO LEASH 09591 ANIMAL IMPOUND - DOG 09609 FIRE ALARM N/C 09730 MEDICAL 09751 DETOX TRANSPORT - ADULT 09801 DOMESTIC 09802 PUBLIC ASSIST 09803 MOTORIST ASSIST 09806 NEIGHBORHOOD DISPUTE 09808 CIVIL DISPUTE 09811 LOCK OUT - VEHICLE 09814LANDLORDITENANT DISPUTE 09815 CHECK WELFARE 09816 INFORMATION 09818 HOUSE/PROPERTY CHECK 09819 EXTRA PATROL 09820 SUSPICION - ALL OTHER ACTIVITY 09821 SUSPICIOUS - PERSON 09822 SUSPICIOUS - VEHICLE 09825 OPEN DOORlGATEIWINDOW 09826 UNWANTED PERSON 09827 911 HANG UP 09833 ALARM - BUSINESS 09835 ALARM - RESIDENTIAL 09840 COMPLAINTS - ALL OTHER 09843 COMPLAINTS - WATER CRAFT 09845 COMPLAINTS - MV 09862 OC - NOISE RESIDENTIAL 09863 OC - NOISE INDUSTRIAL 09890 JUVENILE ACTIVITY June 2002 - Centerville 09900 MISCELLANEOUS OFFICER 1 09910 ASSIST OTHER LAW ENFORCEMENT AGENCY 6 09911 ASSIST OTHER AGENCY (NON LE) 2 09912 SOCIAL SERVICES REFERRALS 1 09920 WARRANT ARREST (ADULT) 2 09934 WEAPONS DISCHARGE 1 09946 PUBLIC SPEAKING 2 09951 PERMIT - TO PURCHASE 1 09970 FCiLLOW UP 7 09980 DAMAGE TO SQUAD 1 A5355 ASL T 5-MS-INFLlCT BD HRM-HANDS-CHLD-ACQ 1 B0730 BURG-UNK DEG-UNOCC NRES FRC-D-UN WEAP-UNK ACT 1 B3494 BURG 3-UNOCC RES NO FRC-U-UNK WEAP-COM THEFT 1 B3634 BURG 3-0CC NRES NO FRC-D-UNK WEAP-COM THEFT 1 C1212 FORGERY-FE-UTT POSSESS PLACE-CHECK-BUSINESS 1 DC500 DRUGS-DRUG PARAPH-POSSESS-UNK-UNK 1 OD550 CON SUB 1-POSSESS-COCAINE-UNK 1 DH540 CON SUB 5-POSSESS-MARIJUANA-UNK 1 J2900 TRAFFIC-GM-OTHER ACT-UNK INJ-UNK VEH 1 J3T01 TRAF-ACC-MS-UND AGE DRINK DRIVE-UNK-MOTOR VEH 1 JC501 TRAF-ACC-M-3RD DEG OWI-UI ALCOHOL-MV 1 M3001 JUVENILE-ALCOHOL OFFENDER 2 M3005 JUVENILE-USE OF TOBACCO 1 M4140 LIQUOR-UNDERAGE CONSUMPTION 18-21 1 M5350 JUVENILE-RUNAWAY 1 M7399 OTHER-CRIMES AGAINST PUBLIC ORDER 1 N3030 DISTURB PEACE-MS-DISORDERL Y CONDUCT 1 N3190 DISTURB PEACE-MS-HARRASSING COMMUNICATIONS 1 P3120 PROP DAMAGE-MS-PUBLlC-UNK INTENT 2 P3310 TRESPASS-MS-PRIVATE-UNK INTENT 1 P3320 TRESPASS-MS-PUBLlC-UNK INTENT 1 TB059 THEFT-MORE 2500-FE-YARDS-OTH PROP 1 TC159 THEFT-501-2500-FE-MOTOR VEH-OTH PROP 1 TR029 THEFT-250 OR LESS-MS-BUILDING-OTHER 1 TR159 THEFT-LESS 250-MS-MOTOR VEH-OTHER 2 U349D THEFT-MS-BICYCLE-NO MOTOR-250 OR LESS 1 Total for Centerville 275 I I I I I . , CASH/GENERAL lEDGER BALANCE RECONCILIATION ----- July 31, 2002 I ____ I B~lance per Bank Statement_____ _______.-'---L__ _., _ , Mainstreet Bank CheckinjL!I._cc:~unt #3017115 _.~ +---1 $2,602,911.67~___~ First Star MunJcipal~""ee[l_ Ch~Jgking #5502755 __.---'--- i $40,193.51, , 1 ____no' ----c------- -~__.I__--.- ________.._.._.__ _____ I $2,643,105.18 ____... ..__i-~.___, __.__._______ ~ i ---- --- - --.---- ------.--- ------ ---+---.!-------- ---------.;-----L----- -'.______ ~ddOutStandinii~()e~()~i1:s---- ~-- ---~ ---- i t--------- TO&~o.~"';"i,.~~ --= --~-- ... f~-- "11 ==~'OO less Ou!stant.lingf/l!lcks-:---. ~-- IJ I-- See attached Iis.!.____ _'_~'.- - .-=-_______~.!- ($5,36TOi)i--=~ _==----::: Jota!OutstandingCheck~ ------ - - I . - -- $5,307.01 C...k"" ",oo,"~"~oo_= --~ ~.-: ~.t. ~~.jt~~".~"i; ^:::~:;L_n _ - _ --:-_:-!~28~~]8~I ___=: ___ _________.__.____. _____I~_______l___! ----- To~I_!n~!lstment~__u___ ____ I-.J..........--- _+---1 $2,855,098.76 ---------- ---------Lf ---- 1-------- TOT~~~~~~H PE~I3A!'lK--=__--~===~~I- ~_- . -l-1$5~492,896.93 ---.++ --I I --~- TOTAl.. CASH PE~=~~!'lERALLEDGEfC-'===:__=r---J~=- _____---+-1$5,492,896.93 {uly31,2002. ------~----------H ---'- -l i ----- :~:i~::~:s:n:~n!raILedger--_--=-- n__ .... . ~-=L~=--==- !-~-=-$O'O: ---=--=-=~~-=--===--= --=R--=------ =--- 1.+- -~-- ! ;---===--...1-T$5,492,896.93 r-l I~- DIFFERENCE BETWEEN BANK AND GENERAL LEDGER i Total Checking Account ADJUSTED CASH BALANCE $0.00 8/8/2002 11:31 AM bank reconciliation6 , . W .J .J $U)N a:l-O .~~~ l-~ ","" u..W~ 0:> " Z'" ~- i3 ~ _ , : .....';<:ti(Ql~ <eiM!N;Q;o '",i I~I )$!,: :QI v _ C:O:O:OI'<:!" 0) 1.O'(\j\Cl)'M I,'~I' :""':: ,"', \1'--. "u. ;11 ~N"I!:2i=i~ ~lcOi~i~ '-' \~I iN..'1 il"il ,,>- *Ui64l~ :':i~i~":?J is: !~! ''It' 1m .... cl ":~ ~~~l ,613- i~!' IN' !\Co~j lai' lIJ j '! ...... :<Wi i.....' 1,>1141 e fl " !"", , ~ 8i: ; i i i :':::: Ii, i, , ! i , ;-:-~ti~fi;~~r~T~~i~ri -i~,i-l~H--H~Hi-H -H.-I~I-~- r:+tt 41 ;;0 s::! ~I ,ool'-I'<o,ol/,-'NI"'-O:> 'U') bi", :,~I !g! \ ' \ I, I .. "..... .....1 I...... N Nlo.n'''<t'~i~~'''''' :~I .....r . ,-' '-' I I ' Ql 41 Q t:! '641~ (,41...-1,'.....'..--1 il"'J ;""1 iN ,r I Iln! I...., I C a:: ;;: ~ : i : 1~1~llfl, I~ i~! i ! ~~I iti' :! I : : i ! : : I - --~:tni,~:=-!~+~f~i~-Il;,#;; -T~ "I';.;I-H-+~ drl-I',,:.;i~t-~f--i-l+I'il;t- ' "I! I I~i~:~i~j~ ~:~i~ ,:o:i! i~! '!~! \,\~I,: :~i~I':!11 !~lo'6i!~ 301 ''''lo1V,Cl1<D <DiMI..... i~1 '1'--; 'M; ,-. 11'--1<:1:1 ('oJ '0 010, ,~ c:. - 1<0 "'"""I'D'...... (:P1Q)IN CJ1 . 1lt)1 'CDI '..... 101<\1:10: 10010,.... !'! M\ INI"; ",,:dl""'~:~!~:~ :"':1 INI !ta, ;'161 l"':I~;ail Ig-I'c:iI(Q'i la IG ;:::1 1(#16'),t.4IN NI""I Iv:~ I':!I i ,~I I E>9-1(h1.... , I 0'0>1 '0 aJ 01 ' : i i '~iOO-,~, :~ !Vt, y;, I :~: I :: i~t :;;iz;;!th,;i;t I Ii: ~ I : Ii! : I i I:' : : I I~:: :, !:. " i ! I " I" I' \ _! L l \ 1"_.1 _1 I I ' '-' -'--~l,--i --!:='T~i~i;;j--,,;-i,~i;;" t:i] -, T ~r~f---, -:-~il-- Iln'l -i --I '---1-:- i- li-- ;__-11' ''''1'--'(<')\1'--..,-- MI[<)IO '" ' i~: i I irn IQ I !' I I ~ il ' igi~I~lg:gl.~igl~ II~I: i~! I i~1 !~i : ii' ~ ~I : ,,6')I~I~i:f>') ~ i~! i~ 1<'1.1 i I ii1;1 I' i I I I Ii: Iii iZiI ' I I C) -! 'I i ' I, :: I I I, i I : : ' : I I I I , , ' I' I l I I l I I I I I I --~.~~f--li '-'-1;- - NI!~_!_~_~._j_~_~_L__J-~i_i_~+j_L+__:_L lJ--i~l~_-: -, ii',. 01" I : I I I I ' , ! I I : : : I I I ' '0 iil i i Ig! i ! ! ' ' ! ! : i i I i 20 I I I I i I Ii: I : ~ ~ ' ; ,i:: I I '! I I , I : I i I ! -I I I' Iii,::,' i i L: i : i : I : 1 , , : I I, -:r-rI1-1- --1->- :-i---toli-:-rl-1-: -:--I-~+--i--!--t-:--!-r-i-YrT _c._ -. C.I ii' : ii, :' I<qJ 1 : ! :: I'!' II : ! ! 'ii : I ! I !' I' I IQi' 'I. '" " " 'ti 5! I ' :' lfA-!'! 1 1 1 I I C loOl \ ill':'!! i ! ~~! i I I! i I I ,I i! I: i ' 1 , ~! _i.._.:,.. I. 'I i i I! ,::::!; 1 L' -~-fr I Ii !1 1" l~l~q rn~!~rr I T I L 11 ~ ~l ! :! i i i4't1 i J :~I ~~, I ! ; i ' i I I: i i : : I : i i n..s! I : I : I : : : 1 i: :, i Iii i : ill -- -----1--i'--1~1~II~nrl~r~lt~~I'~--JI,,~i- -r~I:- i--r-li~i--r~i-i--; -r .!'!] , '01('") <JJ'N "': -- .....1 !..,j.!, ~\, :"":1 I : ' _ " '<010 "'1"- lJ')';:::;lih:;:; lUll Il:llo" l/) I 1 ~;;:..! I '-1 1'-' 1M 10' 1 ' ,-.:I': I~: ' ........, i cq,><-:I(O~qcq,,~~~ I~. .'" 'UloI',~' III (")1 INI"'" (>'),<\j'......,t'). ro._ N' I '''-, '0:0'11 fii ial I ItA- fAl~:C'lININI i'<t 'N' '~I' 'I' :;g' to 0\ I I: : IfA,~ tfli :Efl i0.: i~1 i i I I ].,.:1 1 i I: i i ! i :! : i Iii i : : '....1 I : -~-il Tl~i~r-r-i-r+i-<-TT- ~r~i--rt-[-r~l-!--r-~- 12 I~l ': I,:, !~i I, 'f I , i i 1"-: , i : ! ,i : I : I I J_! 1 1--1 : 1 1 -~n:-T l-i~Tl-! - :I--r --:-r 1-[--r-I---:-- I -I --t-I--I-I--\--i lCI.:p, :: : 'I I' I i ..c;1UI: I' ,I,' eo, ] I 1 I I I I I ::I " I' 1 (I' Cl.. i l' I : : : I' : ! : ' I I 'I .LJ. I --- -- -----i-, -r~-Il?>~-i-N-':';;:-i(;}I'~j,,::-!-I- +1 +-+-, I - - -i o ~!I 1~lmi~l~j~I~I~I~i':: I I: ! o Ii :~I:2i;;lgIN b'::g,~1 'I 'I 1 I Z >1 IOi01ojOir--IGOlolol .,; 1111 ' :....]"'.T-I.......'1'8,..-I.......,.,...I' . Iii u U, ' I , 1 , a::ll I , ',' ' " I ' Q If' i Ii! , 1 ill, I II I I , : , i I <t I , " , I I ' I 1 ': ,I i " I -------.L---t--~~_--1-;--<-J.,-j-J_(-:.-.;.-.;-+-r' TJ -4~:'- il, '.1' i I : I il : I I 1 : I , , i I I+-, I I '.....1 I i 1 il1>1 II' '1<111 ' I !-Cl "C:I '~I I, I I~m!i!~ lllll 1 : I'll I I~ I"O! '.., iL;."... i....j 01 1111 '$1 :6: !1ij 151 I 'Ll..' i :;1 I i~! I f~i i i>oJ 1 ~ gjlt'); i.di! i ~ ~:OI I ~I ie,c::.....1 lb, 'C:;C'C01 i I~( i'>i'iii'I~1 1::'1 :-:;:riiiit::I:u: : >J ,lll,::l' "II) i,~! Illll::l': I:~; \I)' ,.cnla:l.\~I4) 1...._.': !fhlroI81a:.1 :J:! ,":'O:i""OI......I~ '.ll::I-o,.....:U') 1"1 1 c1 ~19,:Ci5 f~1 I ~i ~ 0111): :.!! III \.-.'oi !Ill, \.-.'01'.' - 1m ,911811'- i-mi, :lII.lj!i8:;::;1 ::1 I, (\), la::l .0;:1 1'1(1)1 '=' '.:~,Q::6i~ j~j !tltQ:16i5'1 iE,' ::li , ! : ' :::l! I I Icn is!~I2!! i8i2:8; 10 '0 '0:0 0 0 loi ,0 :~ :'010 00 ~QI i~iSi~i :glgigi :0 ,0 lolod 0 !d: i I : : :~ ith I~;tfl.c.<l-{f} ifo'tj : I I , ' ' I ' , 1 " , i i : i : --1--__>---'-_--..1- , I III : I ! ! I . ! , , _lJ_!_lJ_LJ.___-r '.01 I ' J " 'I I~i I ::5 i~ ;Ul-I I'd, ,..- . ,~I :~ : i ' : !'! : i i~ .- i~r -o-rgT81g!g :,gi I~ il:lloNI loldl.lei 01 " '01 101'01810 1.0 ig I"' ,0 Cl,O 0 IO~1 10 ICOI 1,c:5,ciI61~ ,IQI I'" OI<a'O'll} \'''~I' , .; Iii :C'Il:~I.....IC'l:Io'\: I:;. , ilfl: I~!~ i. I : - --~r' !di . ui~ll-ji, [tit, i i I , I I I I 1 ' --Jo~- -I-.~ ---h:J-i-' 101 I ' i 1 181:: :gl ': lal i ! 1'1 , ' 1 II' , Iii I i I I I I ---i~lll-: t-~-d-l~--i--r 10\ I 101 I I 1""1 ' ~I, I' : I' ' , ii, , I ' I I, : , I I -! - T -j ~ ~~~ --:-- r !- -, --i8r-+ -).- i : i~i ' i, 1 "Iii , I~I i :~I 1 I : ' I Ii!: : I ': 'I: I, 'I! i : I, i I,. I' 'I', ! : II: 1 L I 'J ' : 1 I I I, Ij__l_~ _L_LJ_k__ : I 1 : igr~igll-~1818rgl !~ i~1 i i~i~I~I'~ 19r-r:;! '-1"'1-1 101010 J~ I~ 1 1010100 lcil I lid If'-. \:0 N 181010 Iv INI I 100-01'0 1,$11 I 0 qJ~I~! I 00 1 10, 010100...... I'" , 6010:61 ,"-. 0131 '16101611l.() IlJi vi I;;i;;;!~: I i~I,;2,~: i~ ;~II &'I;J;'I~ ~ ItDi i I~ ! 'lhl I IIhEfl Iv.. I~ :~ \fl-tfl 101, 1 I" i 1 : , \ :, I:':',: I I -:-f-l-i*tifir- t;e: :~-t- -r t~I~#Ti!ij:-i-l-i--i'--i : ! I~II~I~I I~: " I I I~ B,~I~! ! ' , : i : : I Iv,~!~1 Ir--! : :' ! 1~+ol~'Tn: I ! I : ; : : --, - L i-t-T,':I' ;:~+ -t -~-+ -~ -i-+-<\ji~;:I('}I--1-~+-II-~-l---t 1 I: g gl18i \ : : ! IIgl81818 I I I ! i i I , , i 1 I~I~,II I Iii i i~I~IEII I 1 I Iii 1 i I I 1 I 1::1<a1 I I I ' i ! : 1......:.,....1 i I I ' , I : l 1 i -~d-:g;8rgi-I;j1 +r-T-ig~olotlorT1-I-h+r , i ! i i 'lgI818: I~I ! ! i l!gl8iglgli i I, i i : ! : , qo~~1 Iq , \ 1 0.'0.10.10. 1 I I I 1 Olom, 10 I I ololo'ml 1 I I I I i ,01010':11 10 I .'. ,Oleo olml Iii' I I : jihl;.;jtfll :~; I : ~ i~IEo')i;;; ~ ' I l I. I \ I . I I , 1 I ;.- " .- I -1-+-1 1- ~-i--i~ ~ +-1 ~ ~ +-~-i-+ -I--~I-I --+ r--- i : II ; i I j 1 I Ii! ' i ! ' i 01 I I I I I' I !~I I , I :~.I" I:::i I iMI ,-.l:I1 i 8J '....1 ::1 : "0"' Iii, '>1 ! , i e: I.E> ' i'O! ltiil I;..,: ! I Inl :~! :~! :SI i.Ej ,:Ui :31, ',~,. ':'"1' !li:, .... , ,-, i. E.I ~:;:i :E: Ii! ,Illl.u U UIU ; E; '<oJi IJ:;;a:I :E::I~ 1m! '1ll1 1_1.-1-1.-11-1 :]j loi iElrE a: a:!iE :0: it-, 1(1)1 !l-i , i \ , , , , , , , , , -f--t----:-r- ! I ! i I , . , -!--t- c' ~I ., .Ei I~ .!II 1"1 I , ! ~~ !;<;; ~ g! '01.:.::......' M iiiiifijib;1 ~! 1~1~!;;;1l22j 1t::lrAlO'o:J 0, .'\I)':;IOj'<1" 01 !ul :<:":l:oMI , , , . , 1 ,'"' , c, :~i .1 , : lUll! '--, 1 :;..: iffi![:, '0'(\)1-5"1 lei6i~i~! 'J3!-I:2I~1 i J2kt),C01 ::S:'Qj ~:1ii! !E!&!BiiZ! 0, I ' , ;;, 01 c, ., $1 u., : i j......: ,0, " 101 1'0191 51~: iu..igJi !::'EI, :~Io' ISlz: JaJ!:E' 121 : '& 1; ~ E .. . > ,S ,~ 'w , ' ,~ i~ .. , ! '00 I~ i~ ,~ I", I'" ," , , , --,-!-- J.w!_ _'_ , '"" iQ ,": ,~ :~ '''' it; 1 __L , '<0 ',- il:O ig ::g lco~ I:: __+J_ I i~ '0 '''' ',- IN ," _1__ '0 I", '0 :.. I 1 ! I. ----j-~IO II::! '0 i~ i ! '" " m .,. ~ , -I~ ,0 I~ , , , , , , I I ~--r--_L- - : i:g i :~ : 1M :<'1 ,'" ,00 IN ,~ -T- I +- _L_ :~i ! 51"! , :u.:~, I 1.2IN, I :]5I~1 I~i :31<01 ,!c:,~~1 ifQ:<PI~: l[Qi~lc' i(I)I~191 ,,1(;)101 ::11 , I 'u> ,I- ,2 'W [::it ,>- :t3 I> i2 ,- '..J );t ,..J 1;5 ,0 1>- 8 \'I ~ o <0; 01 "" . City of Centerville ---- ------ ----.-- -'--List of Outstanding Checks ~-~----------------- ~____-~~____-_~ ________- -_____ -~_~~::--_::--lulY_~~ 2002 -~::-- ~-~-=::-- ~~--- I ~~_:-.~_ ,I , \, \ I CheckNo.----- " - --~-!Amount--:Payee --- --!Date-----.:JCI~ared- -------------r----.------,-----j-------.----~--- I --- i '! ; I _________~ ___._ ___-+-.___.---------.L_____..____ __~._ _______--L.__ _'_._.__ 69261 1 253.961 i: -----.---~~--- ---- --~---~----- -- --- -f-----------;--- - '--'--- 69361 ; 70.191 " ------ ---~.-.- - -------+------- --- - '- .--t---------{- ---.-- -- --- 69391 i 90626, I I --------.-----+--- ----'- --,--.--.---~.----------.-. -- -j-- ---- --I -- ----'- 15680~ I 30.001 ... I. '. ____~_=__~~_=__17075r ~_~__--__--L~ ____- 200.00r~_~. ::::_'_::I ::~~ ____-J __. ::~:: 170861 ; 200.00: ;: ---.--- ---- ----------+-----------t---.- ---------;..---- .'u_. - --- - -- -- -~+- --- ------_,__ 170921 I 200.00,. 'i -------------i------ -----..-...,----------1----- ---'-'--- - r T-- ---'--'- 170961 :. .70.001 1 --------171511 --:--. --55.00T - .. __+~mny__ ~----::::-::~~~~:~::-:--~ r '..1};~~f~:~~ - -- - -- --+ .... --+ - --- - -- -17173! _'H__ r -" 31.95'[ ----.. - - --- T-- - - -: ---------17174: : -so.ooT --mnr------r ==_:-:-____-.:.-_1 H 78 r- =_= -I --:-_ 4020r.:.-: _ .._ _ ----=C. _ __ _1____- 171811 60.001 ': ----- - .____~_~_~..1 -- _-"__~ _1_____, --- -~ ,- --- - -'i- - - -- -l---- - -- _ ._- 17185i 60.001 I -- --- ------7-8-\-- -- -74123-'--- -..- -- -. --~r--- --- -- --I -- _________.1..1..91_ _____'---~ ....._ ______:. _.. .___1_ ...___ 171921 40.00: : 1 -.-'--------T---~----- -.----.---1.----- ---- ~ -1--- - -1-- __________----.J.._.__ _.~__ _ ___ -i- __ _ _ __ __ ~ .J _ _ _ __--1 __ ! 5,307.01 i i i 8/8/2002 11:42 AM outstanding checks7 CITY OF CENTERVILLE Cash Balances 08/07/02 3:27 PM Page 1 CITY OF CENTERVILLE Cash Balances Current Period: JULY 2002 MTD MTD Current FUND Oeser Account Debit Credit Balance REFUSE {GARBAGE) FUND G 603-10100 $0.00 $0.00 $0.00 CABLE TV FUND G 614-10100 $0.00 $167.79 $16,456.64 RECYCLING G 617-10100 $0.00 SO.OO -$16.939.53 CITY CELEBRATION G 618-10100 $0.00 $0.00 $0.00 SAVINGS & CD INTEREST G 619-10100 S2,751.10 $0.00 $25.286.69 ECONOMIC DEV. FUND G 620-10100 $0.00 SO.OO SO.OO PARK & REC. FUND G 621-10100 $0.00 SO.OO SO.OO GAMBLING REVENUE G 622-10100 $0.00 SO.OO $25.229.69 AD HOC COMM. G 623-10100 $0.00 SOllO $0.00 ESCROW FUND G 801-10100 $4.500.00 $1,500.00 $7,667.40 Total Cash ,1,265,955.89 $437,786.39 C5,492,896.93~ Fair Value Adjustments GENERAL FUND G 101-10111 $0.00 $0.00 -$3,323.60 FLOODPLAIN DEBT SRV TIF 1-3 G 303-10111 $0.00 $0.00 $0.00 87 STREET REASS DEBT SERVICE G 304-10111 $0.00 $0.00 $0.00 ACRN CRK DEBT SV 93-1 PH 2 G3"-10111 $0.00 $0.00 $0.00 CITY HALL DEBT SERVICE G315-10111 $0.00 $0.00 SO.OO IND PARK TIF 1-4 DEBT SERV G317-10111 $0.00 $0.00 SO.OO CLEARWATER MEADOWS DEBT SERV G 319-10111 $0.00 $0.00 SO.OO ARKVIEW DEVELOPMENT DEBT SERV G 324-10111 $0.00 $0.00 $0.00 ELEM WATER MAIN EXT DEBT SERV G 325-10111 $0.00 SO.OO $0.00 PARK CAPITAL PROJECT G402-10111 SO.OO $0.00 SO.OO FIRE EQUIPMENT DEPRECIATION G 403-10111 SO.OO $0.00 SO.OO TIF CAPITAL PROJECT G 404-10111 SO.OO $0.00 SO. 00 THE WOODS OF CLEARWATER G 407-10111 SO.OO SO.OO SO.OO STORM WATER IMP PROJECTS G415-10111 SO.OO SO. 00 SO.OO CLEARWATER MEADOWS IMP PROJ G 419-10111 $0.00 $0.00 SO.OO WILLOW GLEN IMP PROJECT G 422-10111 $0.00 $0.00 SO.OO PARKVIEW DEVELOPMENT 0424-10111 $0.00 $0.00 SO.OO THE WOODS OF CLEARWATER CREEK G 427-10111 SO.OO SO.OO SO.OO BUECHLER ESTATES DEVELOPMENT G430-10111 SO.OO $0.00 $0.00 WATER FUND G601-10111 $0.00 SO.OO SO.OO SEWER FUND 0602-10111 SO.OO $0.00 SO.OO CABLE TV FUND 0614-10111 $0.00 $0.00 SO.OO ECONOMIC DEV. FUND 0620-10111 $0.00 SO.OO SO.OO ESCROW FUND G801-10111 $0.00 $0.00 $0.00 Total Fair Value Adjustments $0.00 SO.OO -$3,323.60 Petty Cash OENERAL FUND G 101-10200 $0.00 SO.OO $171.32 1979 ST DEBT SERVICE G 302-10200 $0.00 SO.OO $0.00 FLOODPLAIN DEBT SRVTIF 1-3 G 303-10200 $0.00 $0.00 $0.00 87 STREET REASS DEBT SERVICE G 304-10200 $0.00 $0.00 $0.00 N CRK DEBT SV 93-1 PH 2 0311-10200 $0.00 SO.OO $0.00 . . HALL DEBT SERVICE 0315-10200 $0.00 $0.00 $0.00 TIF 1-2 DEBT SERVICE 0316-10200 $0.00 $0.00 $0.00 IND PARK TIF 1-4 DEBT SERV 0317-10200 SO.OO $0.00 $0.00 CLEARWATER MEADOWS DEBT SERV G 319-10200 $0.00 $0.00 $0.00 ELEM WATER MAIN EXT DEBT SERV G 325-10200 $0.00 $0.00 $0.00 08/07/023:27 PM Page 2 LMC 145 University Avenue West, St. Paul, MN 55103-2044 phone: (651) 281-1200 . (800) 925-1122 TDD (651) 281-1290 LMe Fax: (651) 281-1299 . LMCIT Fax: (651) 281-1298 Weh Site: http://www.1mnc.org League of Minnesota Cities Cities promoting e#CGUence August 1, 2002 TO: City Managers, Administrators, and Clerks FROM: Tom Grundhoefer, LMC General Counsel RE: Issues arising out of July 17,2002 State Auditor Investigative Report to the City of Brooklyn Park Introduction The Office of the State Auditor (OSA) recently issued a report "questioning" various spending practices of the City of Brooklyn Park. Since the report was issued, the League has had a number of calls from city officials asking our reaction to some of the issues discussed in the report. It is our sense that some of the practices addressed by the OSA may be common in other cities. Accordingly, we thought it might be helpful for the League to put in writing some of our thoughts regarding certain issued addressed by the OSA. At the outset, we want to make clear that this memo does not deal with all of the matters raised by the OSA, nor should it be taken as an encouragement or a recommendation by the League to disregard the observations made by the OSA. As always, decisions about city spending policies and practices are largely a matter of local concern and ought to be thoughtfully discussed and analyzed at the city councilleve!. In addition, because many of the issues fall into what might be considered the "gray area," we encourage you to consult with your city attorney about this topic. Background As an initial matter, it may be useful to make a comment on the legal effect of the auditor's opinion on Brooklyn Park and other cities. Under Minn. Stat. SS 6.49 and 6.50, the OSA has the responsibility to supervise the financial accounts of Minnesota cities and to conduct an examination of city accounts and records as the "State Auditor may deem the public interest to demand." Pursuant to these powers, the OSA investigated complaints about Brooklyn Park's expenditure practices, and issued a report finding that a number of the city's expenditures were "questionable." As it stands, the report is an AN EQUAL OPPORTUNITY! AFFIRMATIVE ACTION EMPLOYER I I I I I I Public purpose The Minnesota Supreme Court has emphasized that public purpose is an evolving concept that should be interpreted liberally to effectively deal with the wide-ranging changes transforming society. The coUrt has also stated "We have also recognized that public purpose should be broadly construed to comport with the changing conditions of modem life." R.E. Short Co. v. Citv of Minneapolis. 269 N.W.2d at 337 (citing City of Pipestone v. Madsen, 287 Minn. 155,210 N.W.2d 298 (1973)). It is significant that the court has accorded great deference to a local governing body's determination that an expenditure is for a public purpose. The Court has said that a strong presumption exists that public officials are acting appropriately when making spending decisions. In fact, the CoUrt has made clear that "this presumption necessarily makes the scope of review of such governmental decision-making extremely narrow and a reviewing court should overrule a legislative determination that a particular expenditure is made for a public purpose only if that determination is manifestly arbitrary and capricious." Accordingly, as discussed above, the question of what constitutes a public purpose is largely a matter of city council discretion. City authority With regard to the "authority test," a Minnesota municipal corporation has only such powers as are expressly conferred upon it by statute or its charter, or necessarily implied there from. In looking at the question of city authority, a distinction exists between charter cities and statutory cities. Many home rule charter cities have an "all powers" provision, which reads something like "A city shall have all powers which may now or hereafter be possible for a municipal corporation in this state to exercise in harmony with the constitution of this state and of the United States." This broad grant of power under city charters has been interpreted as including "all those powers which are generally recognized as powers which may properly be given to and be exercised by, municipal corporations." State ex rei Zien v. Citv of Duluth, 134 Minn. 355, 159 N.W. 792 (1916). In construing municipal charter authority, the Minnesota Supreme Court in Citv of St. Paul v. Whidbv. 295 Minn. 129, 136203 N.W.2d 823, 827 (1972) (citing Park v. City of Duluth 134 Minn. 296, 298, 159 N.W. 627, 628 (1916)), enunciated the parameters of such authority: "Municipal corporations are created by state law. . . their legislative authority is conferred upon them by the constitution and the laws of the state and, as to matters of municipal concern, they have all the legislative power possessed by the Legislature of the state, save as such power is expressly or implicitly withheld. . ." Accordingly, for a charter city with an "all powers" clause, the scope of municipal authority is probably greater than that allowed for statutory cities. With regard to statutory cities, municipal authority has to be found in the statutes or be necessarily implied from that statutory authority. The question of what constitutes a valid 3 purpose and recommended that the city discontinue expending public funds for employees' social events. The OSA' s report relied on an Attorney General's opinion from 1966, finding that "Any public benefit that might result from the proposed social event is too remote and speculative to justifY this expenditure as being one for a public purpose." With regard to both the Auditor and Attorney General's view, we offer a couple of observations. First, as discussed above, the question of whether a public purpose is served by expenditure of this nature, is largely a matter properly left to the discretion of individual city councils. As discussed at the beginning ofthis memo, the concept of public purpose is an evolving concept that can change over time. Perhaps in 1966 the idea of expending city resources on events designed to promote a happy and productive work force, was not seen as a reasonable employment practice. However, in today's work environment, most human resource professionals would agree that employee job satisfaction, and ultimately productivity, depends on more than just the salary an employee receives from their employer. All employee benefits are basically a form of employee compensation that, like all other forms, are designed to attract, retain and motivate employees. In the past, employee benefits meant group health, life and disability insurance. In recent years, most private and public sector organizations have expanded their compensation and benefit programs to include things such as: service and achievement awards; "camaraderie-type" events like annual banquets, employee picnics and holiday parties; on-site daycare or daycare referral services; flex-time and work/life policies; payroll-deducted car and homeowner's insurance; medical and daycare expense accounts; and assistance with carpooling, transportation or parking. One reason for this expansion of benefit programs is that today's workforce is diverse and offering a wide range of benefits allows employees to choose the ones that are most important for them. For example, employees in families where both parents work sometimes prefer time off above other benefits. A single parent, however, may require family health insurance. Younger employees may value events where they can socialize with other employees. Another reason for expansion of employee benefits is the fact that studies continue to show that nearly all employees rank "recognition" as a key factor in a good work environment. Since "recognition" means different things for different people, employers who want to meet diverse needs offer a variety of formal and informal recognition programs. Researchers in intergenerational issues advise employers that each generation of employees value different types of recognition programs and no single effort will be valued by all of the generations present in the workforce. Finally, in addition to the important goals of employee satisfaction and retention, many employers recognize the value of benefits that promote positive social interaction among employees. Employees who interact together develop a "synergy" which often allows for better ideas, better cooperation, and higher productivity. On the opposite end of the continuum, a dysfunctional workforce with high interpersonal conflict may experience 5 The Attorney General's Opinion goes on to say that the "inquiry should focus on the questions of whether the primary purpose of the luncheon was in fact to discuss planning and operations of the new branch library, and whether that discussion is properly incidental to the Library Board's chartered function." The Opinion states, "Our courts are disposed to defer decision on these questions unless the facts show a serious abuse of discretion. " In commenting on a 1954 Opinion addressing luncheon expenses incurred by the City of Hopkins, the Attorney General stated, "it rests within the discretion of the city council, in the exercise of its sound and honest judgment, to determine whether or not the above $10.00 item was incurred for a public purpose. . ." Moreover, in another opinion from 1958, regarding the reimbursement of expenses in attending a convention, the Attorney General stated: "Matters of this kind involve questions of fact and of policy. Our courts have indicated it is wisest to leave such matters to the reasonable discretion of those who represent the interest of the city, i.e., its governing body." Accordingly, as with many ofthe other issues addressed by the OSA, the question of the validity of business luncheon expenses incurred by city officials is one for the city council to evaluate, looking at whether the expense furthers a public purpose and whether it can logically be seen as a natural incident of a municipal function. In this regard, we would urge cities to set policies and establish guidelines describing under what circumstance the city will reimburse for employee lunches. Chamber of Commerce Dues Relying on a 1997 Attorney General letter Opinion to the City of Staples, the OSA questioned the legality of paying dues to the local Chamber of Commerce. The Attorney General's Opinion, upon which the OSA relies, offers a very narrow interpretation of three statutes that arguably support authority to pay chamber dues. In particular, Minn. Stat. ~ 469.187 - ~ 469. I 89 gives various categories of cities, the authority to expend city funds to advertise the "resources and advantages" of the community. While there is no explicit statutory authority to pay dues to a Chamber of Commerce, it can be argued that the purpose of a Chamber of Commerce is to promote the city's resources and advantages. In effect, the membership in the Chamber of Commerce could be viewed as a contract between the city and the chamber to promote the city. To buttress this argument, at the time of approving chamber membership, the city council may want to make explicit findings about what it intends to receive from its chamber membership and why participation in the chamber promotes an important city purpose. 7 ~ ~ GASSEN COMPANIES July 17,2002 Kari Clark Svvift Construction, Inc. 9240 Baltimore Street NE Blaine, Minnesota 55449 AUG ~t 2 1A){}2. t~~~ Mike Quigly Gor-Em, LLC 1875 Commercial Boulevard NW Andover, Minnesota 55304 RE: SINGLE TOWNHOMES OF EAGLE PASS COTTAGES HOLDING POND Dear Kari and Mike: The Board of Directors of Eagle Pass Cottages has requested I contact you relative to the improper and illegal pumping of water and sediment into the association's holding pond, in violation of Minnesota Statute #7050.0210, sub part 2 and 3. We are aware that the Rice Creek Watershed District is currently pursuing this matter, and are in complete agreement with their proposed remedies to this situation. At this time I would like to address the following issues and request your response; . Firstly, the association vvishes to make it clear the importance and integrity of this pond to Eagle Pass Cottages and all of its homeowners. . . The Rice Creek Watershed District (RCWD) may require that Swift/Gar-Em dredge the holding pond to its original depth. The RCWD has stated that you "are NOT allowed to directly pump water into the inlet". . Eagle Pass Cottages is requesting your written commitment stating when the pond will be restored to its original condition. . All streets must be COMPLETELY cleaned. . All silt fences must be installed IMMEDIATELY. . Inlet protection filters must be placed on the inlets to allow ONLY WATER and not sediment into the pond. 7275 BUSH LAKE ROAD ^ EDINA, MINNESOTA 55439 ^ (952) 922.5575 ~ ~ The association is respectfully requesting your immediate cooperation as relate to the holding pond, and your prompt written response as to your remedies to rectify this very serious problem. oodrow a en Company Ms. Wirth, Minnesota Pollution Control Agency Mr. Lee Delidan, Rice Creek Watershed District Ms. Kim Moore-Sykes, City of Centerville Administrator .. Board of Directors, Eagle Pass Cottages Attachment jJAW , . No sock, no fabric, this holding pond in Eagle Pass is just a muil hole now. 'C t t' ;,;,j!;'..",h" ',., ons ruc lOnNl1~'t,;;" .',7:, ':';-:'ii~;.;.,:,:~_T.'.~ ~~'prompts pond#i,~~:i '~." . ;:!~'~:',"r-'~:i1s~:~,'::'J:,t. complamt "':~";; , . ,.',.." '.~:\ Two citizens appeared:' af the regular Centerville coun-", eil meeting June 26 to lodge a " 'complaint about a holding , pond on Eagle Trail'; and, Dupre Road in the Eagle'Pass ' Development. Roberta Wirth, ". who has lived in the dev~lop", ' ment for about five years; said the construction compa";' . nyworking on the last phase, of the development is filling the pond with sediment, pumping mud and water into the pond. Wirth, a pollution control specialist with" the MPCA, had it inspected: and, . reported the. construction company is in violation of several MPCA rules. Citing MPCA rules, Wirth said Swift Construction is pump,; ing water and sediment'into: the pond with no sock and no fabric to protect the' inlets. The inlets that did have fabric were filled with mud. Wirth asked council to take action and asked who was responsi- ble for maintaining the pond after construction is com- plete. Wirth wants the pond dredged out immediately. Council took no action on the matter. Mayor Tim Swedberg said if the MPCA and Rice Creek Watershed District'are interested in taking action against the construction cOm- pany, then they should do 'it, H According to Wirth, these' MPCA rules' are frequently violated during new construe, tion. ' ,,' After calling. the Rice Creek Watershed District, Wirth reported the RCWD intends to enforce thell: per- mit and force Swift to clean the pond immediately. The pond is one of two in the development that flows into Hardwood Creek, and .even- tually into Peltier Lake. ,Spe also reported that the compa- ny did not install erosion fences until June 25. 'j .~u ~ 01/29/1994 01:25 9524702117 : AMERI CANA PAGE 01 " AIIIerica.. Flreworb Display CO. P.O. Box 0456 Excclaiot. MN 5S331.a456 952-435-3978 Fax 952-410-21] 7 FAX COVER 1.1'.TT1t'R Dare: July 31. 2002 Attention: City Cletk, City of CcllW'Ville j!il Fax: 6ti!-429.8629 PiB: 4 Including cover From: Shannon MacFlI1'lJIIII! Memo: Attached p1_ find the cettificate of insurance fur the ~rks display in Centerville August 2, 2002. 1 have ineludecl a copy of the permit application, please also fax a copy of the signed permit to the above Iistcd fax numbet. a cover sheet is not ~. 1'buIk yoll- L_ ~1/29/1994 ~1:25 9524762117 : AMERICANA PAGE 03 " APPUCAll0N FOR DISPLAY 0' FIREWORKS '!'his fonl/ Is 10>' 1M oo_lfln&e Q/'rM issuing body. aIM' /orm3 Q1Id lor I.tte/'s may ~ acceptable. Nam. of appliCMlt (Spontorial 0rpDIzad0u): Mr. Teny Sweatey Cltyaf~ 1880 Main SUWt Cent<<viIle. MN S5038 Name of alltlaorized apIlt of appBeaat: AMERICANA FIREWORKS mSPLA Y co. P O. Hnx 0456 P,",~~pr. MN ~5331.Q45.6 WONF. 952-435-3918. FAX 952-470-2117 Date of dilplaJ: AllGIlST 2. 2002 TlIIle of dtIpIayl DUSK Lemioa of ditplay: 0.( tv1.o-f&- ~v- L- MaaDeT ..4 pia<< of lto.... of &-.works prior to display: No!lfol'llil' dellv.,.,.",j d~y of the mm. Type aad aOlller .ffil'f'l'l"orkl to be dhdaarpd: tIp to 4" - 5" aerial di$plav sbells. Name of mpervUlDl operator: T....,llIll'li Rnnander OR OTHER LlCENStD OPERA TOR c..1Uleate NO.1 BOI61 -:t S1pat1lre ohpplfaat (or 1IIlWt) , , ,L ~ lDel1IWI '\\JLiV'T. u ...& 1\ ,}#; "'I .Y {j"- 1.) I 'j)(Y" ~ 2.) I 3. I I Date: of age or older Date t j";,i / Z-cc~ / I COpy MAlL OR PAX TO: AMERICANA FIREWORKS FAX 952147()"2117 P.O. Box 0456 Excelsior. MN 55331-0456 e1!29/1994 e1:25 9524702117 : AMERICANA PAGE 04 .' UJ AGRAttJ OF 1I'IREWO-qK.'i Dlm>>LA Y SITE LAUNCH SITE AREA TO BE MAlNTAlNED CLEAR OF PEOPLE DISTANCE fROM CROWD 2811' _ .:1M' FOOT RADIUS (A) LARGEST DIA.\iETBR SHELL ,.U .1" el/23/1334 el:25 3524762117 I.,i .25. 2002 iQ:WM BRITTON"GALLAGHER , ACOIlIJ.. . ,;.l'>>'....:~:<lNlj........,.,..'l"...;r..:~"'"~ ".llIlJe. : AMERICANA PAGE e2 k:,::5C:- " Elrit"'n.G.ll~her & 4Mac. '~'fll"M:::'I';'\""';" 71Z51JiJ. liE I TO IS IS$Uli" AS " INt.TlER OF INFORMATION Ql'll y ~ COli/FIR' NO IIlQHT8 UI'ON Ttf. CEIlTIFICArE NOUIIII. TNII emp;'CA'I'I DOES NOT AMIjND. I!l<nJID OR 'IN! I .. D IlV TIm POLlel Sl!l.OW. MPANI FOIlrllN veRA 8Z40 80M Conuor All. CI....I.nd. OH 44139- 2988 Am.rlcen_ Flteworq 0181'18'/. Co, '.0. eo. 0458 beelelor MN 66.33' COtM"-'NV " ,",--.in~ It'l,,,.n.,, eO/'l'l~"'f - . ,'" 'i. !! ,~', ,i, ~1f. .. ,'~~ "~};!~I~"",,~~,.:::~~tt:~~~'~C,i1J=:,~'rf:f ~tt.!S. Te eermrr rl'l.A1 Tt'.1. ~LCtiiilii, elf ~ J.JSnp I!l..QW.loIN/! mu !SSUiC T':; "F'rfi1l./.SiJ~EO N".-:~o jiI;~\j\...e 'tift TRI ii"'GuCY ?~;(:oo '4Olt:A11e.. HOTWt~~ Jt,N"I NOUI.....JNt. TllllM GA CONOIT:ON OF ANv CONtMCT ~ OTJoIIIIt OOCUMEJI.IT wITH ~r;:T TO WHICI1 TH~ CEfU"i~Tt ....'Y IJIi !8tUIO 0" "''''V ~"ttl. T~. MURAHCIi "If'~O DV TH&. POLlC1Q ~~I.tD l'i1:~f.IN Iii SUIJE("":" T'O A.1..l. THE TEflIlii1~. IONS AND "'I'IOfi' OF SU .-ot,IOll. i.IMIT$ SHOWfrl MAY "'Avt HEN Nt)lJ~ IY PAlQ Ci.AIMS. I , r 'CD .........or~ fIOUCY"NUIIM. ~rcY"acml ,,"II:V"""'~' LMfT5 L'" ......!IIIfUDO,.,..,., p..rq -","".vj " fr:'.-m "x (; K_IMN!JI:~u.r.m1T'Y I. -."; ~N.tfN!w~ I a~ I; COHTJIACTOf\" '1'Ol1 , IlINO'..ZIO 5119/02 6118103 . , ."'" e'.. eo""," II~QQ!' 00 U,Ar , y , 0 --. '. 0 M'- IN.. '" . M f)l""""~"" -' UN~D'll'iOUt/l'loll'r ; IOOILY!N,j\,l"'l' I (PO. .trltN , I ! 8QOILYl~''''''''1 I I' .f hllla:l~ j.""OPP'l'Vo.AflMOr A&.Il'O OM l' '1'" ACt, I 0"'l1li111 till"'" .t.U'l'O U"I.YI U'=l'iA T . AGO.ItfQA:'" , ~ 6118102 8i19/Q3 ... ".Otc\Jl'i!M .. AQGIl;G~'t'I' " 4 QClIOO , , . .El.OI~.poUt'r~T . *LOIKUE-lAiMf'llQ"I'tI , I ..... UlH.ln' O..NVA,UTI) """"""" elND 14112ll 1 UI\a~iJOlIH " '\'l.Ii.M ,-,,,,j!;O,,,,,, 1IWIIUl:_~1IOttMD -..-.- ""_ n_ "~lf!'Iv--. ..... .... ... TIfIIIlU.~TIOItJ"Wi rr~IN.~\l '"'"' "e~I.A" OA TI: IllU02 LOc,oTJON: CITY OP CfN'II~V;LLl ~tlDITIONAL INlUlIlD, CITY OF CiNT5RVILL1:ST, O.NEV!I$& C..u.CN, r; L" .'e NlAL BafOOl OIS""CT'A.NOICA CQUN1~ "'ARKS , I i CITV OF Ci:tllTE""llLE 1880 MAIN ST. CENTEl'lVII.LE. MI'I 66038 ........~ flit AtoVi ICIIs _ ~..9'ft.:WCD 111'01111 T" lDQIMT OA'Q THeII!OP, TM. INCI OOMttANy H eN.o""'t'el\ Ti') WIL I ~ .. ..-.. 00' , THE _.;';11:., .'M..'. TIt. ,..... I ." .'1',Wfl.IIM IWGTIQt.fi~I""<!~"-~T'q"o".UAIfl.rrY. I lii!.~~Lipl(I!IIi~Iil" N~l: ... t., . ' . : l ,)~ '<~ f.- '_ __ -:~~ ~ ~~ I I I I ~--- /1994 ~1:25 90247~~11( :AM~.Ll...;ANA t-'~ l::l.=.I AlPLICATION FOR DISPLAY OF FIREWORKS This /0..... is 10" lhe co""""i8~ ofrhe ululng body, c)ther ~ and lor letters may be acceptable, Name of .ppticat (Sponsorial 0rpIl1...ff<m): Mr. Teny Sweeney City of Centerville 1880 MaiD StlWt Centerville, MN !lS038 NlUDe of authorized agent of applicauv' AMERICANA FIREWORKS mSPLA Y CO. P.O. "Anv 0456 P"'....d!rinr MN 55331-04.5..6 puom 9520415-3978. FAX 952-470-2117 Date 01 dhpbty: AUGllST 2.2002 Tillie of diaplay: DUSK !Maden of dBl'lay: LA- IVlof/:.a.. ~~ fL,- MaImer alld plaCe of sto.... of fir_orks prior tG dhplay: No ~ dellvered de., of the ~ Type aDd \I._bel' of fireworks to be dbdaa~: i~ to 4" - 5" aerial displav .hells. Name of superviJiu, operator: IR.Onaro Rnnander OR OTHER LICENSED OPERATOR C..U~..teNo.: 80161 "* Slpllt1lre of applicant (or lIIlent) Date: ~ . r}' ~ luchlde4: w.-lY wI. ~J..' ~l.) Proof of certl!QUe of insurance ~"' tjJ,'r 2.) , DiapnofplUllds _ it)1Iessi~~A, ',1 1~8 , ofageOl'older , {igDatutf!:~~ Date t/~l/ Zco<.. ;/ COpy MAlL OR FAX TO: AMERICANA FIREWORKS FAX 9521470.2117 P.O. Box 0456 ElWClsior, MN 55331-0456 01/29/1994 04:41 9524702117 : AMERICANA PAGE ell '"~aM ; C"NT l"Ho.NIii f1J. 5S1 429 El529 ~.I. ~1 2<e2 12'lS~1 ~l Aft'I.K!ATtO!l"~Y or nuWOJXS f'IlbJ>,...1l f/1I' /11# _ -. .._11/'*..... ~ 0I1ff,......"J1Jr ./!w, '"""". crcfllla'" H_.rtIJ" 1 .... ...~_ . ~ ). ~. ,....,.. .JJJS alrGfC' .. I...... ... t'i.d . .w.. Iff NOJ' ~llf".JI'" r .....1If'.UTT.~ .......6."'.. fIUl\ltnllllCtl mllloT AVCQ pod... Old' - _-1_ UN C""I.o&!i' !JI:NR~~'O'?t. 'AX ..~..&'1'il.'1I1 . .....,....." .,,..,. 2.. ........ n..r-, .' JIIIL lI11h..Illf',. I....~ ?~~ L'J'---..................or..n....,........' Na-'" ""'"""'""'Arqftlle -. r"..........,...1I_.... .1 In ~. 11<.",.', !.-Wdt....oNoIl. "'- " l~'" , miltI': OIl O1'HlIlUlCl!HUD Ol'PA'lQR. ~.- . l'f... .IRIAL '1 , I _of H - I '(pit 0.: /' 9~OL_ \~l . ~1I1 :/- .f'"' ~"'I ;.).I~l.) PIoafof.......lItt.1n~- ~ o/r 2')~'" - ~r-"" ~J. ~,. .'I.n-of.....6l4tr I' - -A~ trIM"" /~( J zer;.~ Ii..-. () , I ,or COpy NIIlI.OllPIIX'tO! ~....N"'F1ltEWOR.KS PAX ~'04117 P.o. ..~" r'J . I .MN "nl.lM$4 JUL-29-02 10:57 AM SP.LK.PK.LIONS 612 784 91'67 Minnesota Gambling Control Board has issued AIVWt'-1 Qffsite Permit ,.,~ ....."~'" /lD-02-00584 Laurie'La,Motte Park ',!'-." . ."6970 LaMotte Dr Centerville, MN 55987 to Spring~Lake Park Lions Club ;Effective' Date ; Aug 3 2002 '~.~~()'" "',.'~.;"-" _,.,.f....>' .._ .... . . ExpiratipJ'l Date: Aug 3 2002 Paul L Caouc.tto Spring Lake Park Uons Club 8433 Center Dr NE Spring Lake Park, MN 55432 Issued by: Minnesota Gambllna Control BO/,lrd Suite 300 South 1711 W. COUntY Road B ROsevtlle, MN 55113 P.91 . . .':~ ,:";:>..1, Minnesota Gambling Control Board has issued Lawful G~(~:,brMllE"~~Pt Permit /~'>/Q~~~~!O~"'~[Il4~?5-02-00 1 /f .:/ 'to11~ :QVNo"~~~'<\ ./,',>/ , ./~~'<"'/' -."~>.~ ",~:::~ \<'\ (/~ .~~;~..;ZI; aurie ~ . {:t~e Park /!tIj:~...~~ . .. ~'~J1 D t! f~~{;71t~~: ,~I~~\:,~~\tYJotte r o~~~~"~;~-'2S Clu~ ,?t;<{~~~e6~g 2 2002 ~~JiP~~@a~: Aug 3 2002 Thomas pei! Centerville Lions Club 1695 Main St CenterviJle, MN 55038 Issued by: Minnesota Gambling Control Board Suite 300 South 1711 W. County Road B Roseville, MN 55113 Sent By: Great Lakee Management Co.; '1",::.\ Y; j F; i i.:: I M8l'/BoIhom. (:lIyOl_ Jolin RobinoorI TIm V_ 763 377 73B7; Jul-31-02 9:35; J:: "'<.: , . J)' L. fix: 1'1III: 851.-- ,..;~ 1'1III: 70323 5112 1',:: u: "j.:. 'j,.:', , 1: l 'j'''' I ,1,,: L: .1':: \ : '1.::: y:.; i r- i Chaunce')' Bareft Gardens t: Centervllle. MN ['Sxecutlve Morketing Summary i' ! July 23 . July 30. 2002 '\;". : .1',1 :''',:'' TOlol Units 2 6 8 leased this Period 0 0 0 Total Units leosed 2 6 B T AL '" L!AS!D Vcccncies Total Units Vacant 0 0 0 Total Units Occupied 2 6 8 ,<-. Page 1/1 1---- I I I I I I I Officer Dale N. Bernardy Centennial Lakes Police Depar1ment 200 Civic Heights Circle Circle Pines MN 55014 763-784-250 I December 19, 2001 Kim Moore Sykes City Administrator 1880 Main St. Centerville MN 55038 Kim, During the alcohol sales compliance check that I conducted on May 23, 2002 all of the businesses in your city passed the checks. I directed an underage buyer into these businesses for the purposes of ensuring that the businesses are taking the appropriate measures to sell their alcohol products to adults. I apologize that I wasn't able to notify you in a more timely manner of the results of the check but I have been attempting to set up a training session with the Minnesota Department of Public Safety, Alcohol Division. I had hoped to get a training session for liquor license holders in our community and then notify you of the training session within this letter. I haven't been able to set up a session as of this time and will notify you if and when the training session will be conducted. Sincerely, '0~ l~\\\ D. Bernardy # 11 iJ CLPD Tobacco Compliance Officer .' tervi[{e (Esta.6(isfr.ed 1857 1880 Main Street . CentervilIe, 9vtA[ 55038 (651) 429-3232 .:Fa:( (651) 429-8629 July 23, 2002 Mr. Tedd Peterson 6933 Pheasant Lane Centerville, MN 55038 Dear Tedd: At the City Council meeting of July 10,2002, a motion was made and approved by the Council to advise the Park and Recreation Commission that they would not be in favor of building a "brand new" concession stand. The Council was responding to the report from the Council liaison regarding the Lions desire to construct a new concession stand at Laurie LaMotte Park. Again, it is their position that the money would be better spent in repairing the current concession stand at Laurie Lal\i[otte Park. If you have any questions or additional comments regarding this issue, please feel free to call me at 651-429-3232. My e-mail isksvkes{al.centervillemn.comifthat is easier. Sincerely, ~/~ 4J1) - ." /^-'/~~- / ~ im Moore-Sykes . /. City Administrator CC: City Council '. ervi[{e 'Esta6[isfied 1B57 . 1880 gy[ain Street $ Centervi[[e, 'lv&{ 55038 (651) 429-3232 .:Fa:( (651) 429-8629 July 23,2002 Mr. Brian Walter 1855 Quebec Street Centerville, MN 55038 Dear Brian: At the City Council meeting of July 10, 2002, a motion was made and approved by the Council to advise the Park and Recreation Commission that they would not be in favor of building a "brand new" concession stand. The Council was responding to the report from the Council liaison regarding the Lions desire to construct a new concession stand at Laurie LaMotte Park. Again, it is their position that the money would be better spent in repairing the current concession stand at Laurie LaMotte Park. If you have any questions or additional corrunents regarding this issue, please. feel free to call me at 651-429-3232. My e-mail isksvkes(aJ.centervillenm.comifthat is easier. ... ;;':0; ~ J (J . .' 'V~!jf/'-77{/a - /~~r~ Kim Moore-Sykes U City Administrator CC: City Council tervi{{e 'EstaNislied M57 1880 Main Street .. CenteTViJfe, M'J{ 55038 (651) 429-3232 .. 'fll;( (651) 429-8629 July 23, 2002 Mr. Tom Lee 7179 Brian Drive CenterviIle, MN 55038 Dear Tom: At the City Council meeting of July 10, 2002, a motion was made and approved by the Council to advise the Park and Recreation Commission that they would not be in favor of building a "brand new" concession stand. The Council was responding to the report from the Council liaison regarding the Lions desire to construct a new concession stand at Laurie LaMotte Park. Again, it is their position that the money would be better spent in repairing the current concession stand at Laurie LaMotte Park. If you have any questions or additional comments regarding this issue, please feel free to call me at 651-429-3232. My e-mail is ksykeslaicentervillemn.com if that is easier. ~~- (~~:re-SYkeS I City Administrator 7 CC: City Council tervi[{e 'EstaNisliei 1&57 . 1880 <Main Street .. CenterviIfe, 'M':iIL 55038 (651) 429-3232 ..:Fa>( (651) 429-8629 July 23,2002 Ms_ Kathy Peil 1859 - 73rd Street Centerville, MN 55038 Dear Kathy: At the City Council meeting of July 10, 2002, a motion was made and approved by the Council to advise the Park and Recreation Commission that they would not be in favor of building a "brand new" concession stand. The Council was responding to the report from the Council liaison regarding the Lions desire to construct a new concession stand at Laurie LaMotte Park. Again, it is their position that the money would be better spent in repairing the current concession stand at Laurie LaMotte Park. If you have any questions or additional comments regarding this issue, please feel free to call me at 651-429-3232. My e-mail isksvkeslai.centervillemn.comifthat is easier. Sincerely, t<# )~ze -. A /l&~.. - (<2-;::~re-SYkeS ;f(f City Administrator CC: City Council I I I L__ ervi[{e 'Esta6{islied 1857 1880 Main Street _ CentervUfe, 'M2{ 55038 (651) 429-3232 . 1"a;c (651) 429-8629 July 23,2002 Mr. Wayne LeBlanc 1677 Peltier Lake Drive Centerville, MN 55038 Dear Wayne: At the City Council meeting of July 10, 2002, a motion was made and approved by the Council to advise the Park and Recreation Commission that they would not be in favor of building a "brand new" concession stand. The Council was responding to the report from the Council liaison regarding the Lions desire to construct a new concession stand at Laurie LaMotte Park. Again, it is their position that the money would be better spent in repairing the current concession stand at Laurie LaMotte Park. If you have any questions or additional comments regarding this issue, please feel free to call me at 651-429-3232. My e-mail isksvkes@centervillelll11.comifthat is easier. Sincerely, ,/~~ j L ~ /~~ore-SYkes ./7f'rc:e, City Administrator CC: City Council ..... tervi{{e 'EstaNisfwi 1857 . 1880 Main Street .. CenterviIfe, M'J{ 55038 (651) 429-3232 . 'Fwe (651)429-8629 July 23,2002 Ms. Karla DeVine 1837 Revoir Street Centerville, MN 55038 Dear Karla: At the City Council meeting of July 10, 2002, a motion was made and approved by the Council to advise the Park and Recreation Commission that they would not be in favor of building a "brand new" concession stand. The Council was responding to the report from the Council liaison regarding the Lions desire to construct a new concession stand at Laurie LaMotte Park. Again, it is their position that the money would be better spent in repairing the current concession stand at Laurie LaMotte Park. If you have any questions or additional comments regarding this issue, please feel free to call me at 651-429-3232. My e-mail isksvkesiaJ.centervillemn.comifthat is easier. ~ ,""=l~e _ . ~ c.=~~SYk," ;1J City Administrator CC: City Council