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Home My WebLink About2002-10-09 CC Packet COUNCIL BUSINESS ~ Woods of Clearwater Creek/Acorn Creek Park T,rail- /'11-~ N2i';J:1>-/ ~ ~ Lau~e ~aMotte Park Recommendation - Parking Lot Paving (par~Ct'~ ~d~~' DedIcatIon Fees) , <', p.>'./-?"-f , )T." Mr. Bill Bisek, Rock'n Hollywoods - Noise Permit Request C~~<,l."'":'c1Ltd,",q' 1P9'~j 'K Mr. Dave Kichler, Electricallnspection/State ofMinnesota~ ' j ,u," I\'W.' 1V" vt, Resolution #02-041, Bond Sale (pheasant Marsh Phase ll) J~V"--...h" , ( ?t6 Resolution #02-045, Cafeteria Plan 'h _ lj-o I Q J '?/ Resolution #02-046, Transfers in Preparation of 2002 Audit vldax:;,/C6fJr<-'- . .&,c \t.'l0u" Iv. Resolution #02-047, ~esolution Supporting the Establishment of a Tri-City ~ l ~ )1.,(('0 Coalition 1J4~/{!afliL- 6-Q A:,r\.t Y -2... V Resolution #02-048, Calling for a Public Hearing on Proposed Assessments Vif!-~) '1i\:} . /' for County Road 14 (CSAH 14) Watermain Extension t!UltuVCitp-W~ $'-v ,tv ~\ \./ t loO. Resolution #02-049, Calling f~r a ~blic}learing o~ Proposed Assessments % (;! ~' .... ~ for Pheasant Marsh Phase I Vu: 5/ 'L<YXtL <::,-c ~tiJ) Resolution #02-050, Personnel Policy , " )(" Request for the Purchase of Council Chambers AudioNideo Equipment , v'*~i~'Y"~ ~ Standard,izing Committee/Commission By-Laws -j€f C'O'''-~lC-J.:; CPL-"'..e'"< v", /....,.~/""-,~ i:(r1, GULL to., Pr"~ f->Vl'~' j>y",o . -;'!!-~\'1f,,<;1 ,iff e''',k" t'<-<--dk-<4:." " n C NSENT AGlNDA"O A(c,A.tr",." - ~V.K-'<~J/IJ~iL,c..,- <f -6-/ (~,c<<us) , .,::> ':;;. ~:...'?1 ~ el.r.1Vl'\t.ntv-r y -=::)(~O~ t~IfC\<<-:) LI~o::~rc(.YL; ,,-- rnc\,"~ fblui-'-jl)lt:.L<.k -1-1,' I\c-h<..<t-' rt1 \Jl ~,Frt1ll-f\~S on wf/Yf"'ifL - p"S~ -IC ,- Ve.,. C-CnUI^-';'<-<'s. . '\ {tr I. City of Centerville October 1, 200t through October 9,2002 Claims .. \ \ t+ 2. Centennial Fire District October 3, 2002 Oaims }Ill 6;/0 3. Amt Construction Company Pay Estimate #2 (pheasant Marsh ll)- Penn Contracting Pay Estimate #1 (Lift Station #1 Renovation) - $38,386.89 5. ,Centennial Fire Charitable Gambling Check- Cri 1Y.rO-/ /1 ,'_ ~~--r' /VU~ - 'r::;-D Vll. AP'ROVALOFCOUNCILMINUTES L September 25,2002 Council Minutes ~l,(~11 ytL{)i~ / ,l.f ~ ~= ~ ~~cc ~tJo-.-<-.-v--- -Iv J tvV'-- t~D r. VIII. ANNOUNCEMENTSIUPDATES ,~ , ) l1tur-('~ - vco.-ef M+ ckuj t!:::ti{ Will ffOVJ(<.h~ ~. }.ke4' r.OJ?--~"- J, , ~ ,fv"m I'>t~-u~--v- /-I:f--v ~f-- \f V'\C-)DI~~'-" tLoa-ol V iu ILl-tAl----' L w. ~ V. L... CITY COUNCIL MEETING CALL TO ORDER 1. Roll Call APPROVAL OF AGENDA Wednesday, October 9, 2002 6:30 PM ./ ~',~O / I \?-~. ~\ JY \J r-.h-' ~ l~ r'~ A W ARDS/PRESENTATIONS/APPEARANCES PUBLIC HEARINGS , _ h (DI2,~' '5c~ le.-tft::1rs L Mr. & Mrs. John Buckbee ill, Re-zone Request ....... IX. ~ 3. Right of Way Ordinance (Hoeft) 4. Pending Issues Y-I<h<-/S f:1t; ~w-' ADJOURNMENT :ft1'>F-v-.tbd V><- Ort-<-p )u.u-J c:1ehct< ted ~ t~ ~(~V'j S~ t/' pCe- J,i)cLC V'}€ d..o-vV-5 &. Lj- Mu>----" Mvr yy~ fjAj~-UJ ~~4kXt ~b~<-~~ GW fV~du-'~ ( ~",-) v~tzut; (7) (C-afi'tL) '< I I I I I I I I I I I I I I l....... --' I - f- \ City of Centerville. Truth-in- Taxation Hearing Proposed 2003 Budget December 9, 2002 6:30 P.M City q/ CenterYiIle Summary :BudiJet Statement The purpose of this report is to provide summary 2003 budget information concerning the City of Centerville to interested citizens. The budget is published in accordance with Minnesota Statutes Section 471.6965. This budget is not complete: the complete budget may be examined at Centerville City Hall, 1880 Main Street, Centerville. The city council approved this budget on December _, 2002. Governmental Funds 2003 Adopted Budget Budgeted Governmental Funds (General Fund) Revenues: Property Taxes Special Assessments Licenses and Permits Intergovernmental Revenues Federal State Local Charges for Services Fines and Forfeits Interest on Investments Miscellaneous Total Revenues Other Financing Sources Proceeds from Borrowing Transfers from Other Funds Expenditures: Current: General Government Public Safety Public Works Sanitation Health Culture and Recreation Economic Development Miscellaneous Total Current Expenditures Debt Service - Principal Interest and Fiscal Charges Capital Outlay Total Expenditures Other Financing Uses Transfers to Other Funds Increase (Decrease) in Fund Balance 2002 Original 2002 Amended 2003 Adopted Budget Budget Budget . 1,480,623 1,480,623 1,480,623 0 0 0 200,500 200,500 217,400 0 0 0 15,000 15,000 115,346 0 0 0 500 500 1,600 25,000 25,000 20,000 40,000 40,000 20,000< 35,990 35,990 44,500 1,797,613 1,797,613 1,899,469 0 0 0 0 0 0 473,975 486,875 498,470 608,778 608,778 676,163 284,942 272,042 188,884 0 0 0 0 0 0 117,855 117,855 70,493 6,280 6,280 6,000 10,000 10,000 10,000 1,501,830 1,501,830 1,450,010 170,000 170,000 389,223 1,671,830 1,671,830 1,839,233 125,783 125,783 60,236 o o o 1- City of Centervi{{e Comyarison of 'Budgeted 1{evenues 2002 Budgeted Reven ues Mlscallanlilous <... Licenses & Permits 11.2.% Inlvrgovernlf\(lntal 0.8% " PropartyTa>::" 82.4% 2003 Proposed Budgeted Revenues Mlseall"neoulI 2.4% Llcens8s & Permits 11.4% Intergovernmental .,% City of Centervi{fe Comyarison of 'BudtJetea 'Exyendltures L___ I EClJ(lomlcOevl:Ilopment 0,9% Cultulll"Rei:roatfon ... 2002 Budgeted Expenditures publlcWorkos 17.11% '< Economic Olwel()pmant 1.0% Culture/Recreation 7.0% GllneralGovornment 28.4% PubliCSafuty 36.4% 2003 Proposed Budgeted Expenditures I Gen&ralGovernment 1l.1"4 Publlcsahlt)' 36.8% City of Centerville Estimated Tax Decrease Proposed 2003 Budget Payable 2002 Final Tax Rate Payable 2003 Est. Tax Rate Tax Capacity TIF Captured Value AW Contribution Net Tax Capacity 1,875,844 (8,614) (85,180) 1,782,050 2,223,735 (8,614) (89,844) 2,125,277 Certified Levy Area-Wide Contribution Local Levy 1,480,623 (levy limit) (242,713) 1,237,910 1,480,623 (no inc.) (231,329) 1,249,294 ' ,{ Local Levy Net Tax Capacity 1,237,910 1,782,050 I 69.4655%1 1,249,294 2,125,277 I 58.7826%1 City of Centerville Proposed 2003 Budget City of Centerville 2003 Proposed Budget andTax Levy (With Prior Year Comparison) 200'BUdgm.jLy 1 I 1_=r 1- + . - - . r EXP,"d;tu..~t:::_.1 Rmnu"J Fund B,'.noel - i Tex Levy __. Gener~unc!__ _~797,613 -L 3163t990 _ _~_ 1,480,623 Debt Service 0 -=1= 0 _ OL_ 0 Capital Projects 0 0 oL 1- 0 Enterprise -+ 0 ~~- 01 ~_I~~--=- DL-=- 0 Special Revenue ~~_~O --+--~-~+--+---~4- 0 . . -... -. ~. -;~"797'61~t.1 '16,9901 l.: . 01 ~.I _1.480,623[__ 'OO'Propos.d B)dgr..nd Tax L'+ - i .. .. 1 . r - ~ 1 1- - - - . _u - - . - H Exp.ndltUre'1 ~% I R'~nu.. - IFund B,'.n",1 - r Tax L.vy -:..: General Fund I I 1,899,469 ~7%.. 418.,846 32.1%1 ~_ 0.00, ~480'~623 0.0% Debt Service iT 470,4241 =c 185,436 -284,9881. 0 caPit~rojectsttl I. 204,505 -=--+_~ 42,950L +_ -1~1,555!. . I -~~ 0 ~ Enterprise 1 1 ,252,4641. _1_~638,00~-t-. I -614,4641_--.-J 01 Special Reven~+-__9,79~_=j~_~,20~ _ 5,4091-r 0 :lJ ',8'6,6531 .! 1,,00,4321 _ -._."055'5981.. t-=1,480,623 -=tt~__ _t_~_ ==_ ,I Note: No bud ets ado ted in 2002 for the Debt Service, Ca ital Projects, Enter rise and S ecial Revenue Funds 10/7/2002 2:18 PM Budget and Tax Levy Comparison - City of Centerville -.,'-'. .'_.M _____}003 B':I.c1g~!_S.'Jmmary ---- General Fund Date of Adoption: August 28, 2002 , ---- Budget:F'.roposecl___ _ _ . _ _____nn I __ __I , Budget Proposed , Variance % Incr. 2002 , 2003 +(-) (Deer.) General Fund - --_._._...~_.- Revenues: Taxes 1,480,623.00 : 1,480,623.00 ; 0.00 .-.,- 0_00% Licenses & Permits 200,500.00 217,400.00 ' 16,900.00 8.43% e--- ~~s_& Forfeits 25,000.00 .. _ ?O,O()O.OO (5,000.00) -20.00% Intergovernmental 15,000.00 -----i- 115,346.00 100,346.00 668.97% Charges for Service 500.00 1,600.00 1,100.00 220.00% Interest 40,000.00 20,000.00 : (20,000,O(j) -50.00% ------.----- --- . Miscellaneous Revenue -- 31,940.00 33,000.00 1,060.00 3.32% Refunds & Reimbursements 4,050.00 11,500.00 7,450.00 183.95% , . , , , Total Revenues 101,856.00 ---"- 1 ,797,613.00 1 ,899,469.00 . 5.67% T -- i < - - -1 ------ -1._---------- - u -- !:.xpenditures: --------. - e-- Current T-- General Government ! , 1,020.00 ___'n'_ Mayor and C;ounc;jl___ 16,530.00 17,550.00 6.17% 0.00 ' -------- ---I Elections 3,085.00 (3,085.00) -100.00% Planning & Zoning 6,780.00 5,850.00 : (930.00) -13.72% Economic Development 6,280.00 6,000.00 ' (280.00) -4.46% Administration 310,730.00 338,970.00 28,240.00 9.09% 'Financial Administration (7,000.00) -- 15,000.00 8,000.00 -- -46.67% ----~.__._- -- ---- A~sessing 17,500.00 17,500.00 0.00 I 0.00% Legal 62,000.00 74,000.00 , 12,000.00 : 19.35% i Engineering Services 14,250.00 15,000.00 ! 750.00 ! 5.26% Insurance 0.00 0.00 ! 0.00 ! L__ j6,50(j.OO)! f -- "'-------- Building 28,100.00 21,600.00 -23.13% --'- Total General Government 480,255.00 504,470.00 24,215.00 ' 5.04% ! I Public Safety _._- Police Protection 430,000.00 484,549.00 __ _~<I"~<lfl,()(j 12.69% 'W.'_____'_..__.__ - --'- ~nn Fire Protection -- 76, (j00.0()_ -- _ 91,621.00 15,621.00 20.55% Building Inspection 97,128.09 92,393.00 (4,735.09) -4.88% - 6,000.00 I Electrical Inspection 4,000.00 i 2,000.00 50.00% Civil Defense 1,300.00 ' 1,100.00 ' (200.00) -15.38% Animal Control 350.00 500.00 150.00 i 42.86% Total Public Safety 608,778.09 676,163.00 i 67,384.91 I , 11.07% ---.---- I I I 10/7/2002 2:22 PM budget summary H Budget Proposed Variance % Iner. 2002 2003 +(-) (Deer.) Public Works I ! I f--" Public Works 197,941.46 148,884.00 (49,057.46) -24.78% Streets 55,000.00 I 15,000.00 (40,000.00) -72.73% - .. Street Lighting 32,000.00 25,000.00 (7,000.00) -21.88% Total Public Works 284,941.46 188,884.00 (96,057.46) -33.71% _____--1 .. . Culture and Recreation -. ParklRec. Committee --l 1,780.00 2,080.00 300.00 16.85% -. Park/Ree. Programs 41,523.82 13,750.00 (27,773.82) -66.89% Park Maintenance 74,551.47 54,663.00 (19,888.47) -26.68% T alai Culture and Recreation 117 ,855.29 70,493.00 i- (47,362.29) -40.19% I . ; Miscellaneous I TMiseellaneous 0.00 0.00 I 0.00 I ICitYFestival 10,000.00 10,000.00 i 6.00 I Q~ - Total Miscellaneous , 10,000.00 10,000.00 0.00 I 0.00% T , ~.Currenl Expenditures 1,501,829.84 1,450,010.00 (51,819.84) -3.45% - I - . -. iJ Capital Outlay I General Government - 25,000.00 29,000.00 4,000.00 16.00% _T~Ublic Safety_ ._- 0.00 0.00 · 0.00 _ (Streets and Highways I 121,500.00 360,223.00 238,723.00 I 19648% I ,-.-. =--J Culture and. Recreation 23,500.00 0.00 (23,500.00) -100.00% I Total Capital Outlay , 170,000.00 389,223.00 219,223.00 128.95% 1 . :rotal Expenditures 1,671,829.84 , 1,839,233.00 i 167,403.16 i 10.~ I - Excess (Deficit) of Reven ues 125,783.16 . 60,236.00 (65,547.16) -52.11% ~.Expenditures ---. -- C---- I I .- ._- ~lher Financing Soun:es (Uses) !Operating Tran~fer In H 0.00 0.00 (60,236.00) 65,547.16 . -52.11% [Operating Transfe.r. Out_r-J125,783.16) I -- --, Total other Financing T _ (125,783.16) (60,~~6.00) 65,547.16 -52.11% ~es (Uses) I .- Excess (Deficiency) of 0.00 0.00 (O.QO) Revenue and Other Finam:ing ~L1rces Over Expenditures -r and Other Financino- Uses I i 1 0/7/2002 2:22 PM budget summary City of Centervill_e 2003 Budget Summary Debt Service Funds ~of Adoption: AUf/ust 28, 2002 ~dget: Proposed cl'-ebt Service Funds _=T " Revenues: Taxes _' _ Special Assessments Intergovernmental Charges for Service interest ~iscellaneous Revenue __I~efunds & Reimbursements I Total Revenues T ~enditures: Debt Service ! Principal " Ilnterest TFiscal Agent Fees !'>lal Debt Service , I ! Miscellaneous #__',-"- 1 Miscellaneous Total Miscellaneous -~ ~ Total Expenditures n -- ~ess (Deficit) of Revenu~+- =:J Expenditures i_~ Other Financing Sources (Uses!. Operating Transfer In Operating Transfer Out -~-r 1--- Total Other Financing Sources (Uses) I Excess (Deficienc)') of_ ~enue and Other Financing ~rces Over Expenditures L and Other Financing Uses i 1 1 Oi7/2002 Budget 2002 oJ~ 0.0i) 0.00 0.00 0.00 0.00 0.00 . 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 -I - -I 0.00 I I T I 2:24 PM Pro posed 2003 c=f 5,000:.00 1O?,000.00 0.00 0.00 13,200.00 0.00 . 0.00 1. 125,200.00 377,238.00 91,981.00 1,2.0500 . 470,424.00 . 0.00 0.00 Variance +(-) 5,000.00 107,000.00 0.00 0.00 13,200.00 0.00 0.00 . -~ 125,200.00 377,238.00 91,981.00 1,205.00 470,424.00 0.00 --I 0.00' 470'424~70'424.00 . (345,224.00) ~ I (345,~24.00) -- - % Incr. (Dec:r:-L f #DIV/O!-- #DIV/OI #DIV/O! #DIV/O! #DIVIO! #DIV7O! #DIV/O! #DIV/O!_ #DIV/O! #DIV/Or _:-'-=-'-- #DIV/O! #DIV/O! #DIV/Q!... #DIV/O! #DIV/O'- -- #DIV/O! budget summary ds Date of Adoption: August 28, 2002 Budget: Proposed City of Centerville 2003 Budget Summary Capital Project Funds t-I r-----.. .. B~~~;l -r pr~~~;ed va~~.~ce :::::~:~~jeCIs__-Lt t+--- r-~I -- JTaxes. *--0.0011= OiEOO I _---...D.oo #DIVIO! Special Assessments 0.09 I---r- 0.00 -,- 0.00 #DIVIO! _ Intergovernmental . -_ 0.001_1_ 0.00 .. 0.00 #DIVIO! Charges for Service . -+- 0.00 t' 20,000.00 ] 20,000.00 . #DIVIO' ~est Ii. 000-1_ 5,950.00 I 5,950.00 #DIVIOJ _~cellane.ous Revenue---ti . _. 000-1- ",ooo.ooi [17,000.:g00.1 #D./VIO!_ _ rfunds & Reimbursements I F-.....Q.04 I _.....Q.OO. _ ~OO #DIVIO! TO=revenues -==-I-=r= 0.00 ii 42,950.00042,950.00 I #D1V/O!. ExpelnE~~~~.:~C Developm. '" .. I .. oooH ro.o. 00.00 II 00 000 {. tFN/" . _ jCapltal Projects . _L_ 0.001 130,000.00 1*130,000.00 #DtVIO!_ IStormw.aterOperations +. _~OO.~. ~,005.00. .--l4,0.05.0011 #D.'VIO.'. Park Capital Projects ~ 0.00 I 10,500.00 10,500.0Q..~r #DIVIO! ""'~ "",,,'. So,,<" ("-J f - J I _ n J I ___ _:: r tn _ IOperating Transfer In 1.1 _.. 0.00 I \_. _.000 f ~ --.: _ 000 U #DIVI" I Operating Transfer Out -H-- ~.OO I _~ - OOOrr-- ::l f--YQIVIO!- TolalOlherFinancing .~II~o.oo -+-= .0.00 II ~. .1. #DIV/O! SOi:s(uses)___=t ==- .-L_=_ -= a. 1 -- Excess (Deficiency) of. . . __0.00 ..J161'555..0~) I (161,555.00)] Revenue and Other Financing ++=t-__I 1-+ Sources Over Expendilures and OlherFinancing Uses - ---- , - %Incr. (Deer.) 101712002 2:23 PM budget summary cap proj City of CenterviJIe 2003 Budget Summary Enterprise Funds Date of Adoption~ugust 28, 2002l__~LI = ~~~- ~= BUd.~-nm j-l _u_ I I Budget Proposed Variance % Incr. ~nt~rise Funds ~~ TI _2002 _I _ 2003 _ L ~ +(-) ~----'_ (Deer.) ReJnues:-~--- T---- E~-t-----~i==.::- _ ;special Assessments -.i=~. -- 0.00 -= 90,000.00 -I 90.0001f00 #0. IV/O ! I Intergovernmental I __~_~OO _~OO ___0.00 -YOIV/O! ~hargeS tor servic~~r __~.OO f 499,000.00 T 499,000.00 #DIV/~ Interest +-_ 0.00 48,000.00 '( 48.000.00 1- #OIV/O! - Miscellaneous Revenue -.+J------O.OO ---o.o~-r 0.00 I' #DIVIO! _~efunds & Reimbursemen~ . . 0.'" I + . , ""''''-r F ' 'OOO"'J _ #ONm, Total Revenue~_____t __.-<l~ ~38.000.00 I =r-= 638,000.00 1=+= #DIV/O! _=r~______-L--.l-____-+ ~--=r+~_~Lt-~-- ~~~;~~~~:s~______ ++-- ---+-t----i-r----rx--:--- =- ]~nciPal -=. -=--=tj--=-=O.O~---tt 65,000.00 ii 65.00000T-.j #DIV/O[- _ Interest_______!_l---__~OO I ..-J3.180.00t-t_23,,1ll0.0QJ_1 #DIV/O! '."', """ '~'''- - . . -IJ~ - - _',00 r - ,- "."'."" -r -- ... ''''.~ -I: 'D,vmL ~n~~:r Utilities . =t= I __ o.oiEt~ 220,4920~+ 220,492.0tf #DIV/O! ' ~-tsewer~sanitation___=!=,+-__ O.OO,l- ~90.792.0~ I 190,792.00 Lt #OIV/Q!.. _ Capita! Expenditures ___ I ..L~_ O.OO..+.. . --723,000.00 :=1_723,000.00.1- #DIV/O! Total Enterprise ===-==Il==- 0.0~11.134.284'0F~.134'284.001 J. ~DIV/O~ '."r-""ro. - . 4=k ,,,, ~k="~"'l=...tl #O,vm, .9ther Financing Sources (usei-t- =t=f~-,d.J.---_ -t -- . _ ro"~",,, Tm""."", ;:;;:r ,.", "''if- _ __ . =toperating Transfer 0:"_ I ___O.OOT'~ (30,000.00) _ .EO,ooo.OOt #OIV/O! T.'" ""'wFl~"... <______,,<><> :1. '''.''''.00) 1:;'".00,.00)[ t #ON"'_ Sources (Uses) ~ I' -t ",,.I~ 10".",,) ., 1-: '.00 '61"~.OO) '61"~''''r r :: .. Revenue and Other Financing L-.. I Sources Over Expenditures LI_1 -- f-- and other Financin Uses I 1017/2002 2:24 PM budget summary enterprise City of Centerville 2003 Budget Summary Special Revenue Funds ~=A:;::;:':""""!c"",H - ll~, --- r i ... nnII-- -~--=-==-----=-=--=Ettl _Budget -1 Proposed . Variance =t~ % Incr. -=t~-------t _~002_ I_L 2003 __+(-) ~ (Deer.) Special Revenue Funds i -=--=-_ ft~--=-- _ ----=-=-~ _~harges for Service ~ O,Op _~.OO i 0.00 #DIV/O! _ Intere~_~____--1 ___ 0,00 . 500,00 500.00 #DIVIOI Miscellaneous Revenue +__l-__-2,00 1_......7,200,001 ~-..L200,00 I #DIVlO! _ Refunds & Relmbursements!_t___O 00 l-~ooft.. 0,00 #DIV/O! Total Revenues=-=--=- + T--=-_ 0.0~.t 1S.200.00_ri..:: 15.200.00 I #DN/O! EX~dituroS:~-----~~-----rr~---=l-t---~~ ---- cU~-&~bleTV -=--=--=--=--=-...:::tt 000 1- 2,291,Oott 2,291,00 1 #DIV/O! ::-Eecycling -f- ~ 0,00 -, 7,50000 I I 7,500,00 #DIV/O! Tot=rcaPita.!2utlaY____ +---.i___.<!:.~ t-___O.OO ___...!!.OO :+~D'V/O! Total Expenditures-=--=--=-_-=r1= == 0.00 Lt:-= 9'791.0ot=~ 9.791.00-++ #D1V/O-'-_ ;::::~::::::,',:::~: ..."",, T [ 0.00 11 ','"'00 '....'00 I: f #ON"' Ot~inanci~SOUrCes(Use~~---- -t---- -----JI---~ _r::::::~~::::~",lf::: t :::, r :~I it :g~~: Total Other FinancinJL_ __ . 0.00 +=.. OO~r 0.00. I t #DIV. 10! Sources (Uses) --.,------------ ---- - ---.- ._~-- --- Revenue and Other Financing --. t1 __ 1___ Sources Over Expenditures___ ---,------t- -------1-- ___ and Other Financin Uses I I 1 0/7/2002 2:27 PM budget summary spec rev City of Centerville Proposed 2003 Capital Expenditures Department i Accl. Item City of Centerville Proposed Capital Expenditures Budget Year 2003 \1- Budget Water Sewer Storm I Bond/Asmt Park Fund 3 I L_+ grJ~-L-- Office Machines & Equipment I ---I- =+= . Administration---- 41400Scanner-=__~00 1,50or-- 1-- - __ 41400 FIling Cabinets 2,500 I ~~_ ----.1__ _ __ ~ +--_-,-_ I __ Park/Recreation Programs 45201 Playground Equipment t--_'!Q,OOO -.J---t-- I .-+ Total Office Machines and Equipment i~,ooo i~.oool ot----oj---o MaChine~-------'f.l . -===-1---d-. -4-=1- --L== -_~= Total Machinery .. 0 -L---ot--or-- 0 --0 - 0 --0 land -----+~---_ T - Oll=---oj- T-~i-- ----t-- Iotal Land====t~---- ----0 ------Of.---.-- or- 01 at- -~--------o B~~~::~orks . 143000 ADA Entrance==t~5'000_15'00J --+! . . I . I ~ . . CitYHa~____142280sprinklers . l_l0,O~1 .10,0~= = =-t-_ 1_ ,...'S"'",." I~ ~f. ""ot-! ""i " . ': ' 'f " '=cture r I =- . + """'II :':""'1'1 . t-l, -=-=r . Total Infrastructure I 360,223' -t- 360,223 - ol.u ---or --0 --oj-- 0 -1---- I Cost 10,000 o 10,000 Total Capital 399,223 389,2231 o 10,000 , 10/7/2002 2:56 PM capital outlay tnt - City of Centerville -- -- Annual Requirement for Capital Needs -- Generf~-'LBucigf!- 2003 -n~IT--I'- I Units I t--Unit Cost I r-i ----1- r-us~ Annual Total Cost I Life Yrs I Cost Buildings i c-- I 1,750,000 i 1,750,000 i---=it~ ~~ I 21,875 -- '-ccQ!tt Hall & Fire Hall 1+= 1 Public Works 1 750,000 1 750,Om 80 9,375 --_.- Warminq House 1 50,000 50,000 I 401 1,250 I I I I 2,550,000 ) I 32,500 I I I ~Jt----T--~-~-- I --~-- -- Machinery i -- -- 100,000: _ 200,000 t----=-_-+= 201 ==-10,000 ----- Plow Trucks I 2 Pick-up Trucks wi Plows 2 40,000 BO,OOOft "5 16,000 Pick-up Trucks 2 25M- 50,000 1----~-----cQ t--jQ,OQ~ -=-- +=--- T '''10'[[-- I _~O,OOO _~o,oooTL___ I I 10 6,QQQ --- Bobcat 1 'i:~~~ 'i:gggi i __~L ~I- _4,~:: I Lawn Tractor -I 11 -i----- r---1,500 -1]0011--- t---ir --300 1 Snowblower --11 ----- II I I 427,5001 ! II 47,671 - --- -- l f ---:IJ0t --+: -- --11 ~i ---- Furniture & Equipment I. I - Acorn Park==== :- _:g=:f-~oo,ooo =100,000 !---j-C= 25g-- _ 4,000 __ ~cBride Park_____ \-1--- 55,0001 L_55,OOOII___~~_...151. _.2.200 I__~ ~al Meadows - __ 1 30,000 I 30,00~___ _~5 1,200 __ Tools 11 50,0001 _ 50,000__ ___1- ~_ 7,143 _ _Copy Machines I __ 2 25,0001 50,0001 r'---=H 5 10,0001___ Computers I I 9. 3,0001. 27,000 3 9,000 1 0/7/2002 2:50 PM annual capital requirements ~i--- T otaf Capital Costs I 10/7/2002 5 5 10 I ' dL_--~_~ Useful i--- Annual Unit Cost I I Total Cost I Life Yrs Cost ;:~g 1- ~;:: ,-I : ~;rj ";;l~-- 300 I 3,000 I I --15 200 I ---- i! 657,500 I 48,443 I I . ----i---t+- ! 150 12,672,000 [----1 i 251 I ! I 12,672,0001 I I I __ L_ I +L~~ I I I I , . I I 16,307,000 i I -- I 506.880L-i--~ 506,880 -- 635,494 ^ 2:50 PM annual capital requirements . . For City of Centerville, Minnesota * $635,000 General Obligation Improvement Bonds of 2002 Pheasant Marsh - Phase Two Presented to: Mayor Tim Swedberg Members, City Council Kim Moore-Sykes, City Administrator l=:J&My A Division ofMilIer Johnson Steichen Kinnard George D. Eilertson Vice President October 9, 2002 City of Centerville 1880 Main Street Centerville, MN 55038 612-851-5900 . * $635,000 General Obligation Improvement Bonds of 2002 Proceeds of this issue will be used to finance street, curb and gutter, sewer, water and storm improvements within the City and in relation to the 2" Phase of the Pheasant Marsh subdivision project. We recorrunend the following for the Bonds: I. Action Requested To award the purchase of the bonds to the low bidder - Cronin. 2. Bid Receipt - Date and Time Wednesday, October 9,2002 at 11:00 A. M., with award by the City Council on the same day at 6:30 P.M. 3. Estimated Bond Closing Date The estimated closing date (date that bond proceeds are available) of the Bonds is October 23, 2002. 4. Authority and Purpose The Bonds are being issued pursuant to Minnesota Statutes, Chapter 429 and 475 to fmance street, curb and gutter, sewer, water and storm improvements within the City and in relation to the 2nd Phase of the Pheasant Marsh subdivision project. 5. Principal Amount of Bonds $635,000 6. Repayment Term The Bonds will mature annually on February I, beginning in 2005 with the fmal maturity in 2014. Interest on the Bonds will be payable on August 1,2003, and semiannually thereafter on each February 1st and August 1st. 7. Source of Debt Service Revenues Debt service will be payable from special assessments against affected property owners. 8. Prepayment Provisions The City may elect on February 1,2007 and on any business day thereafter to prepay or refmance bonds due on or after February I, 2008. A NORTHLAND~SECURITIES 45 South 7" Street, Suite 2500, Minneapolis, MN 55402 Ton Fre" (800) 851-2920 Local, (612) 851-5916 Pox, (612) 851-5917 TABULATION OF BIDS CITY OF CENTERVILLE, MINNESOTA $635,000 GENERAL OBLIGATION IMPROVEMENT BONDS OF 2002 AWARD: DATE OF SALE: RATING: CRONIN & CO" INC, WEDNESDAY, OCTOBER 9, 2002 NONE BIDDER INTEREST RATE NET INTEREST COST (RATE) CRONIN & CO" INC, Bernardi Securities, Inc, 3,00% - 2005/08 3,30% - 2009 3,60% - 2010 3,75% - 2011 4,00% - 2012/13 4,10% - 2014 PURCHASE PRICE: $630,366,00 $172,225,67 (3,7963%) UNITED BANKERS' BANK 2.50% - 2005106- 3,10% - 2007/08- 3,70% - 2009/10- 3,95% - 2011/12- 4.20% - 2013/14- PURCHASE PRICE: $626,110,00 $180,615,00 (3,9812%) MILLER JOHNSON STEICHEN KINNARD 2,95% - 2005 3,35% - 2006 3,75% - 2007 3,90% - 2008 4.20% - 2009 4.40% - 2010 4,70% - 2011 5,00% - 2012 5.10% - 2013 5.15% - 2014 PURCHASE PRICE: $626,110,00 $217,916,67 (4,803%) -TERMED BONDS MINNESOTA MUNICIPAL BOND SALES OCTOBER 2002 DATE MATURITY MUNICIPALITY AMOUNT TYPE RATING NIC 10- 1 8 Swift County $ 515,000 G.O. Bonds NR 3.13 10- 1 7 1SD 916 2,020,000 G.O. Bonds Aa1 2.67 AA+ School Credit 10- I 7 Coon Rapids 5,525,000 G.O. Bonds, Series A Aa3 2.56 10- 1 22 Coon Rapids 1,055,000 G.O. Bonds, Series B Aa3 4.28 10- 1 6 Coon Rapids 2,770,000 G.O. Bonds, Series C Aa3 2.37 10- 1 9 Coon Rapids 3,670,000 G.O. Bonds, Series D Aa3 2.49 10- 2 12 Sandstone 650,000 G.O. Bonds NR 4.90 10- 2 4 Cottage Grove 5,790,000 G.O. Bonds, Series A Al 1.98 10- 2 17 Cottage Grove 4,185,000 G.O. Bonds, Series B Aaa 3.92 MBIA 10- 2 11 Cottage Grove 3,665,000 G.O. Bonds, Series C Aaa 3.09 MBIA 10- 7 8 ISD 881, Maple Lake 2,535,000 G.O. Refunding, Series B Aa1 2.80 10- 7 12 Montevideo 1,640,000 G.O. Bonds Aaa 3.28 MEIA 10- 7 12 Shoreview 1,200,000 G.O. Bonds, Series B Aa2 3.30 10- 7 6 Shoreview 3,250,000 G.O. Bonds, Series C Aa2 2.37 10- 7 2 Hallock 515,000 G.O. Bonds NR 2.43 10- 7 11 Mounds View 1,945,000 G.O. Bonds, Series A Aaa 3.27 FSA 10- 7 6 ISD 280, Richfield 8,770,000 G.O. Bonds, Series B AA+ 2.38 School Credit 10- 7 8 Lakefield 370,000 G.O. Bonds NR 3.40 10- 7 12 New Prague 2,375,000 G.O. Improvement Aaa 3.34 MEIA 10- 7 21 Anoka 5,775,000 G.O. Bonds, Series A Aaa 4.11 FGIC 10- 7 12 ISD 197, West St. Paul 8,765,000 G.O. Bonds Aaa 3.26 FSA School Credit JURAN & MOODY, a division of MILLER JOHNSON STEICHEN KINNARD DATE MATURITY MUNICIPALITY AMOUNT TYPE RATING NIC 10- 8 14 ISD 846, Breckenridge 2,830,000 G.O. Bonds AA+ 3.57 School Credit 10- 8 20 ISD 728, Elk River 21,105,000 G.O. Bonds Aaa 3.86 FSA School Credit 10- 9 12 Centerville 635,000 G.O. Improvement NR 3.79 JURAN & MOODY, a division of MILLER JOHNSON STEICHEN KINNARD 6.50% 6.25% 6.00% 5.75% 5.50% 5.25% 5.00% 4.75% , NATIONAL MUINICIPAL BOND BUYER'S INDEX 4.50% ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ #~~~~~~~~~#~~~~~~~~~~~~~~~~~~~ ~~~$~~~~~if~~~~~~~~#~~~~~~~~~~~ I!pHEASANT MARSH - PHASE 2 II Add: (Costs of Issuance) Est. Registration (pre-paid to call date) Estimated Fiscal Services Estimated Legal Opinion Est. Discount Factor 0.73% Anoka Co. Auditor's Certificate Bond Rating Fee Cap. Interest (months) 16 Subtotal Less: Est. Cooste, Fund Invest Incom( Available for Project Costs Rounding Factor Rounded for Issuance: ..............:.:::::::::,:,:. JJQitd :litfQtliilitiQlj ,: ,::::::.:.... Bonds Dated: Est. Closing Date: First Interest: iest Maturity: an Date: (stated date & any date thereafter) Call Price: Purchase Price: A vg. Coupon Rate: Net Effective Rate: Bond Years: Bond Counsel: Kennedy & Graven 463,327.00 46,333.00 71,249.00 580, .00 3,000.00 8,750.00 3,000.00 4,634.00 400.00 0.00 29,826.67 630,519.67 (1,139.00) 629,380.67 5,619.33 635 000.00 10/112002 1011412002 81112003 2/112005 2/112007 100.00 ::.::.... $630,366 3,6942% 3.7963% 4,536.67 CITY OF CENl'ERVILLE, MINNESOTA CASH FLOW ANALYSIS GENERAL OBLIGATION IMPROVEMENT BONDS OF 2002 (MS 429) AMOUNT: $635,000 . .":::::::::::::::::,::A.luilliitDeiit:Sernii.::::,:.:: .. ". ..... ,. -.'-. .... .". (211) Interest (211 & 811) Debt Statutory Year Princi al Rates Interest Service 105% 2003 18,641.67 18,641.67 18,641.67 2004 0 0.00% 22,370.00 22,370.00 23,488.50 2005 55,000 3.00% 21,545.00 76,545.00 80,372.25 2006 55,000 3.00% 19,895.00 74,895.00 78,639.75 2007 55,000 3.00% 18,245.00 73,245.00 76,907.25 2008 60,000 3.00% 16,520.00 76,520.00 80,346.00 2009 60,000 3.30% 14,630.00 74,630.00 78,361.50 2010 65,000 3.60% 12,470.00 77,470.00 81,343.50 2011 70,000 3.75% 9,987.50 79,987.50 83,986.88 2012 70,000 4.00% 7,275.00 77,275.00 81,138.75 2013 70,000 4.00% 4,475.00 74,475.00 78,198.75 2014 75,000 4.10% 1,537.50 76,537.50 80,364.38 TOTAL 635,000 167,591.67 802,591.67 841,789.17 . .. .>>>>::>Speci31As$Sinei1tData,:>>:> Principal Amount of Special Assessments Percent of Total Project Cost Assessed: Assessment Interest Rate; # oflnstallments (Years): Start Date of Assessments; First Collection of Assessments: 635,000.00 100.00% 8.00% 10 111112003 2004 Prepared By: Juran & Moody George D. Eilertson (612)-37()"2948 (800)-9504666 'r Jur:n'l' --, lit A DivU;:on of Mille," Johnson Steicben Kinnard If 6Qdy JL. PRfilRCT TIMET ,INE SET BOND SALE: RECEIVE FINANCING BIDS: ESTIMATED BOND CLOSING: 8114/2002 101912002@ 11:00 a.m. 10/2312002 pheasant phase 2 10/9/2002 . ..:.:.......:::::taxLeryIDfo;:::::::::.. Annual Year Year Tax Levy Certified Collected 0 2001 2002 0 2002 2003 0 200' 2004 0 2004 2005 0 2005 2006 0 2006 2007 0 2007 2008 0 2008 2009 0 2009 2010 0 2010 2011 0 2011 2012 0 CITY OF CENTERVILLE, MINNESOTA CASH FLOW ANALYSIS GENERAL OBLIGATION IMPROVEMENT BONDS OF 2002 (MS 429) AMOUNT, $635,000 (A) (B) (C) (D) (E) (F) (G) (II) (I) (J) (I<) (L) (M) (N) . '><<<>i'li>j,lI'f)e~tseryicePlly~niS:><>>>' . . . . . . < < < Reveliiie$oliicO$: < < . ,.......,..,. ............. · CiishFJow( .............. ",,"<,".,.. """"'""'".. Cap. Assessment Cumul Total Interest Infonnation Tax Interest Annual -ative (211) Interest (211 & 811) Debt Statutory 16 Assessment Interest Assessment Levy Income @ Surplus 1 Cash Year Princioal Rates Interest Service 105.00% Months Principal 8.00% Income Revenue 1.00% Deficit Balance 10/1/2002 0.00 0.00 0.00 29,826.67 .. UNUSED UNDERWRITER'S BOND DISCOUNT . 4,256,00 34,082,67 34,082,67 8/1/2003 18,641.67 18,641.67 IS,641.67 0,00 0,00 0,00 0,00 272,00 (18,369,67) 15,713.00 2/112004 0 0.00% 1l,185,OO 11,185,00 11,744.25 21,916.86 33,286,14 55,203,01 0,00 78,57 43,537.32 59,250,32 S/1/2004 11,185,00 11,IS5,OO 11,744,25 21,916,86 33,2S6,14 55,203.01 0,00 296,25 43,755,01 103,005,33 2/1/2005 55,000 3_00% 11,185,00 66,185.00 69,494.25 23,670,21 31.532_79 55,203,01 0_00 515_03 (13,776.22) 89,229_11 S/I/2OO5 10,360,00 10,360,00 10,878_00 23,670.21 31,532,79 55,203,01 0_00 446,15 44,771.15 134,000_26 2/1/2006 55,000 3_00% 10,360,00 65,360,00 68,628,00 25,563,83 29,639_18 55,203_01 0_00 670,00 (12,754,99) 121,245,27 8/1/2006 9,535_00 9,535_00 10,011.75 25,563,83 29,639,18 55,203,01 0_00 606_23 45,797.48 167,042,76 2/1/2007 55,000 3,00% 9,535,00 64,535,00 67,761.75 27,608,93 27,594,07 55,203_01 0,00 835_21 (11,723.53) 155,319.23 81112007 8,710_00 8,710,00 9,145.50 27,608_93 27,594,07 55,203_01 0_00 776_60 46,834,10 202,153.33 2/112008 60,000 3_00% 8,710_00 68,710_00 72,145.50 29,811,65 25,385,36 55,203_01 0_00 1,010_77 (15,931.73) 186,221.60 8/1/2008 7,810_00 7,810,00 8,200.50 29,817_65 25,385,36 55,203_01 0,00 931.11 47,933_61 234,155.22 2/112009 60,000 3_30% 7,810_00 67,810,00 71,200_50 32,203_06 22,999,94 55,203,01 0_00 1,110_78 (14,826_72) 219,328.50 8/1/2009 6,820_00 6,820,00 7,161.00 32,203_06 22,999_94 55,203_01 0,00 1,096,64 49,138_65 268,467_15 2/1/2010 65,000 3_60% . 6,820_00 71,820_00 75,411.00 34,779,31 20,423_70 55,203_01 0_00 1,342_34 (18,865,66) 249,601.49 8/1/2010 5,650_00 5,650_00 5,932_50 34,779,31 20,423,70 55,203_01 0.00 1,248.ot 50,518_51 300, t2O,00 2/1/2011 70,000 3.75% 5,650,00 75,650,00 79,432_50 37,561.65 17,641-36 55,203_01 0,00 1,500_60 (22,728_89) 277,391.11 8/1/2011 4,337_50 4,33750 4,554,38 37,561.65 11,641-36 55,203.01 0,00 1,386,96 52,035,59 329,426,70 2/1/2012 70,000 4,00% 4,337,50 74,33750 78,054,38 40,566.58 14,636.42 55,203,01 0,00 1,647,13 (21,204,24) 308,222,46 8/1/2012 2,93750 2,937,50 3,084,38 40,566,58 14,636.42 55,203,01 0,00 1,541.\1 53,659,74 361,882_21 2/1/2013 70,000 4,00% 2,93750 72,937,50 76,584.38 43,811.91 11,391.10 55,203,01 0.00 1,809,41 (19,57\'96) 342,310,25 8/1/2013 1,53750 1,53750 1,614_38 43,811.91 11,391.10 55,203,01 0_00 1,711.55 55,300_18 397,610.43 2/1/2014 75,000 4,10% 1,537.50 76,53750 80,364,38 0,00 0_00 0_00 0_00 0,00 (80,364.38) 311,246_06 635,000 167,591.67 802,591.67 841,789,11 29,826_67 635,000_00 469,060_13 1,104,060_13 0_00 25,148.43 311,246.06 pbeasant phase 2 10/9/2002 The Bullet-in - Page 1 of3 Teresa Bender From: Jackie Reis Oreis@citilink.com) Tuesday, October 08,2002 10:50 AM jreis@citilink.com; belisle@pclink.com; serited@gte.net; MSather@whitebearlake.org; MaryMcLd@aol.com; mzimmerm@stopfamilyviolence.com; smasters@stopfarnilyviolence.com; Bobalt@edinarealty.com; Kedberg@aol.com; jan.johnson.ceu6@statefarm.com; victoria.reinhardt@co.ramsey.rnn.us; gurban@ci.vadnais-heights.mn.us; guy .peterson@metc.state.mn.us; SHillkeybd@aol.com; KIT. HADLEY @STATE.MN.US; deweerlh@mninter.net; Getsitdone@aol.com; jrobinson@whitebearlake.org; JHohenstein@ci.mahtomedi.mn.us; safford@unitarian.org; EMWC@USWesl.net; WBHome@mninter.net; scsm@yahoo.com; jhollzkraemer@cbbumet.com; c.mcf@juno.com; geddes@isaiah-mn.org; jahlman@ties.k12.mn.us; randy.johnson@metc.state.mn.us; denise.beigbeder@co.rarnsey.mn.us; pat.curtiss@metc.state.mn.us; Laura.L.Bloomberg- 3@tc.umn.edu; timpuffer@developmentresources.com; KateChristopher@mediaone.net; tbender@centervillemn.com; wbtown@qwest.net; r1afoy@mail.com; Stellasno@aol.com; sunnyd4y@globalcrossing.net; cfelsing@mediaone.net; jim.anderson@co.rarnsey.mn.us; Martina.Johntz@co.washington.mn.us; jrask@ci.hugo.mn.us; rnarysue.hansen@fvcc.roseville.k12.mn.us; christine .stark@rnetc.state.mn.us; nversteegh@attbi.com; bevd@harriettubman.org; rolfparsons@attbi.com; pbretts@brettsrnith.org; merickson@ci.hugo.mn.us Subject: FW: The Bullet-in Sent: To: -----Original Message----- From: Janna Vukelich [mailto:jvukelich@mhponline.org] Sent: Monday, October 07, 2002 3:28 PM To: Janna Vukelich Subject: The Bullet-in Minnesota Housing Partnership The Bullet-in october 7,2002 Volume 1, Issue 6 Distributed bi-weekly, this 'bullet-In" contains news, announcements, legislative updates, publications, and upcoming events. We hope you'll find it helpful in keeping you on top of Important developments. Please don't hesitate to contact us with items you'd like included in future issues. The Bullet-in Is also available on MHP's website at httg:/ /www.mhgonline.org .****.....*.***************** News/Announcements National Low Income Housing Coalition Issues Action Alert The National Low income Housing Coalition has issued an action alert asking individuals to call Representative J. Dennis Hastert (R-IL) and urge him to bring the Housing Affordabllity Act of 2002 (H.R.3995) to the full House and allow debate on the National Housing Trust Fund. For additional details, and the full action alert visit http://www.nhtf,org Minnesota Public Radio Looking tor Feedback MPR News is looking for your thoughts about the Issues facing Minnesota and Minnesota's next Governor. Input received will help focus MPR News coverage on the most important issues. Lers make sure affordable housing is identified as a top issue facing Minnesota! Please click on this link to provide your feedback 10/10/2002 The Bullet-in Page 2 00 btl~..ws.mRr .org/Qroi"c:ls/2007JSJ2Lc:itiz"n/respol1~~ Homes for All Convenllon Have you registered tor the Nov..mb..r 15th Hom..s tor AIi Convention? Irs coming up fast - don't miss out on what is plann..d to b.. the largest event ot its kind in Minnesota history! For mor.. information. and to register visit bl!Q;LLwww.hQusingminnesota.org. ***************************** Reading "Superwalver Would Anow Fundamental Changes to Public Housing and Homelessness Programs This paper analyzes the implications of the Superwaiver proposal for federal public housing and homelessness programs. The report can be vi..wed at t:illQ;LLwww.movingid..as.org/ide_os /full cite /24.65.htmJ the state ot Working America The Economic Policy Institute (EPI) has released preliminary findings from its 2002/2003 state ot Working Am..rica, a book released every two years. The introduction and executive summary are available atllttQ;lf',lfww.epinet.org *****.*********************** Upcoming Events October 8.11 Blueprint 2030 Previews The MetCouncil is in the process of holding a series meetings that will provide an overview of the Blueprint strategy, Q & A sessions, and maps. For more information. including dates and times. visit the Metropolitan Councirs webs!te at J::1lli:>;/ /www.metro_counc;i1.org . October 9 HousingMlnnesota Advocate Sector Meeting 10:OOam-12:OOpm, Church Center. 122 West Franklin Ave. Assembly Rm. I, Minneapolis. Participants will review results from the pre-convention baliot to determine consensus and controversial policy items for the November 15th Convention. For more information, contact Kim Skobba at mailto:kskobba20_Q2@yahoo.com October 16-18 Minnesota Affordable Homes Congress: Trends. Issues and Opportunlfles Madden's Resort on Guli Lake, Brainerd Minnesota. For more information regarding the Congress, contact Event Coordinator Thomas Briant at (952) 974-0075 or email mailto:abriont@sprynet.com. October 23 MHP Advocacy Partners Meeting 2:QO-4:OOpm. Griggs Midway Building, 1821 University Ave W.. S-137. Participants will discuss 2003 legislative agenda and strategy. For more intormatlon contact Rachel Callanan mailto:rcalianan@mhpooHne.org or Janna Vukelich mailto:ivukelich@mhponHne.org. More About Land Trusts 9:3Oam-12:3Opm. Four Points by Sheraton. Minneapolis Metrodome. Salon A. 1330 Industrial Boulevard. Minneapolis. Community Lending Roundtable sponsored by Minnesota Housing Finance Agency adn Fannie Mae Minnesota Partnership Office. For more information and to register, contact Margaret Olson at 651-726-0926. or email mailto:!llill9-ar~son@fanniemqe.com. October 23-26 Houstng & Community Conference Radisson Metrodome. Minneapolis, MN. Co-sponsored by the University of Minnesota and Iowa state University. For more information. contact Becky Yust at mailtq:byust@che.umn.edu . October 26 10/1 0/2002 The Bullet-in Page 3 00 Minneapolis Tenant Summit 12:OO-3:OOpm, Minneapolis American Indian Center, 1 S30 East Franklin Ave, Minneapolis. Come share your stories and join in action on issues that you face. Sponsored by the Tenant Issues Working Group. November 15 Homes for AU Convention l:OO-4:OOpm, Minneapolis Convention Center, 1301 Second Ave South, Minneapolis. Come take part in the largest statewide convention on affordable housing in Minnesota history! For more information, and to register, visit htt,:;>://www.l1Ousingminnesota.org. November 19 Nonprofifs & PubUc Policy: Getting Readv lor 2003 8:3Oam-3:45pm, Earle Brown Heritage Center, 6155 Earle Brown Drive, Brooklyn Center. This event wUl include panel discussions with members of state agencies and informational workshop sessions on 0 wide variety of public polley topics. For more information, visit btto:Jlwww.mncn.org&yeJ1Lpolicy.htm ****************************. For more informafion on Affordable Housing, the content of this document or if you have news or events you would like included in future issues, please contact Rachel Callanan. Policy Director, (651) 649-/7/0 x I 07, emali mailto:rcolJonon@fl)hoon/ine.oLg or Janna Vukelich, Policy Assistant (651 )649-1 71 0 x/DB, emell moiJto:;V(jkeJich@mhponline.orgorseeMHP'swebsiteat htto:/lwww.mhoon/ine.ora 10/10/2002 The Bullet-in Page I of3 Teresa Bender From: Jackie Reis Ureis@citifink.com) Tuesday, October 08, 200210:50 AM jreis@citifink.com; beHsle@pcHnk.com; serited@gte.net; MSather@Whitebearlake.org; MaryMcld@aol.com; mzimmerm@stopfamilyviolence.com; smasters@stopfanilyviolence.com; Bobalt@edinarealty.com; Kedberg@aol.com; jan.johnson.ceu6@statefarm.com; vicloria.reinhardt@co.ramsey.mn.us; gurban@ci.vadnals-helghts.mn.us; guy.peterson@metc.stale.mn.us; SHillkeybd@aol.com; KIT.HADLEY@STATE.MN.US; deweerth@mninler.net; Getsitdone@aol.com; jrobinson@whitebearlake.org; JHohenstein@ci.mahlomedi.mn.us; safford@unitarian.org; EMWC@USWesl.net; WBHome@mninler.nel; scsrn@yahoo.com; jholtzkraemer@cbbumet.com; c.mcf@juno.com; geddes@isaiah-mn.org; jahlrnan@ties.k12.mn.us; randy .johnson@melc.state.mn.us; denise.beigbeder@co.ramsey.mn.us; pal.curtiss@metc.stale.mn.us; Laura.L.Bloomberg- 3@tc.umn.edu; limpuffer@developmenlresources.com; KaleChrislopher@mediaone.nel; lbender@cenlervillemn.com; wblown@qwesl.nel; r1afoy@mail.com; Slellasno@aol.com; sunnyd4y@globalcrossing.nel; cfelsing@mediaone.net; jim.anderson@co.ramsey.mn.us; Marlina.Johntz@co.washinglon.mn.us; jrask@ci.hugo.mn.us; marysue.hansen@fvcc.roseville.k12.mn.us; christine .slark@melc.slate.mn.us; nversteegh@atlbi.com; bevd@harriellubman.org; rolfparsons@attbi.com; pbrells@brellsnith.org; rnerickson@ci.hugo.mn.us Subject: FW: The Bullel-in Sent: To: -----Original Message----- From: Janna Vukelich [mailto:jvukelich@mhponfine.org) Sent: Monday, ClctDber 07, 2002 3:28 PM To: Janna Vukelich Subject: The Bullet-in Minnesota Housing Partnership The Bullet-in October 7. 2002 Volume 1, Issue 6 Distributed bl-weekly. this 'bullet-in" contains news, announcements. legislative updates, publications. and upcoming events. We hope you'll find it helpful in keeping you on top ot Important developments. Please don't hesitate to contact us with items you'd Hke included in future issues. The Bullet-in is also available on MHP's website at http://www.mhpQQline.Q[g .*.*.**.***...**********...** News/Announcements National Low Income Housing Coalition Issues Action Alert The Notional Low Income Housing CoaHtlon has issued an action alert asking individuals to call Representative J. Dennis Hastert (R-IL) and urge him to bring the Housing Affordability Act of 2002 (H.R.3995) to the fuil House and allow debate on the National Housing Trust Fund. For additional details. and the tuil action alert visit htlQ;L{www.nhlt.org Minnesota Public Radio Looking for Feedback MPR News is looking tor your thoughts about the issues facing Minnesota and Minnesota's next Governor. Input received will help focus MPR News coverage on the most important issues. Lers make sure affordable housing is Identified as a top issue facing Minnesota! Please click on this link to provide your feedback 10/10/2002 The Bullet-in Page 2 of3 hJtQ;LLnews.mpr,QllJLQrojeQMQ02/01'/citiZen/r",soonse/ Homes for An Convention Have you registered for the November 15th Homes for All Convention? Ifs coming up fast - don't miss out on what is planned to be the largest event of its kind In Minnesota history! For more information. and to register visit bi!Q;LLwww.housingminnesota.org. **************************.*. Reading "SuPerwalver Would Allow Fundamental Changes to PublIc: Housing and Homelessness Programs This paper analyzes the implications of the Superwaiver proposal for federal public housing and homelessness programs. The report can be viewed at http://www.movingiQeas.ora/iQeas/full cite/2465.html '/he State ot Working America The Economic Polley Institute (EPI) has releaseQ preliminary findings from its 2002/2003 State of Working America. a book released every two years. The introduction and executive summary are available at~:L/ww,^,.epinet.o[g **************************.** Upcoming Events October 8- 11 Blueprint 2030 Previews The Metcouncil is in the process of holding a series meetings that will provide an overview of the Blueprint strategy. Q & A sessions. and maps. For more Information. including dotes and times. visit the Metropolitan Council's webslte at http://www.metrocouncilillg , October 9 HouslngMlnnesota Advocate Sector Meeting 1 O:OOam-12:OOpm. Church Center, 122 West Franklin Ave. Assembly Rm. 1. Minneapolis. Participants will review results from the pre-convention ballot to determine consensus and controversial policy items for the November 15th Convention. For more information. contact Kim Skobba at mailto:kskobba2002@yahoo.com October 16-18 Minnesota Affordable Homes Congress: Trends. Issues and Opportunities Madden's Resort on Gull Lake. Brainerd Minnesota. For more information regarding the Congress, contact Event Coordinator Thomas Briant at (952) 974-0075 or email mailto:abriant@sr:;!rynet.com. October 23 MHP Advocacy Partners M_t1ng 2:OO-4:OOpm. Griggs Midway Building. 1821 University Ave W.. S-137. Participants will discuss 2003 legislative agenda and strategy. For more information contact Rachel Callanan mailto:rcallanan@mhponline.org or Janna Vukelich mailto:ivllkelich@mhQanlin~. More About Land Trusts 9:30am-12:30pm. Four Points by Sheraton. Minneapolis Metrodome. Solon A. 1330 Industrial Boulevard, Minneapolis. Community Lending Roundtable sponsored by Minnesota Housing Finance Agency adn Fannie Mae Minnesota Partnership Office. For more information and to register. contact Margaret Olson at 651-726-0926. or email mailto:margar~olson@fanniemae.com. October 23-26 Housing & Community Conference Radisson Metrodome. Minneapolis. MN. Co-sponsored by the University of Minnesota and Iowa State University. For more information. contact Becky Yust at malllo:byust@che.u_mn.edJ,! . October 26 10/10/2002 The Bullet-in Page 3 00 Minneapolis Tenant Summit 12:00-3:OOpm. Minneapolis American Indian Center. 1530 East Franklin Ave. Minneapolis. Come share your stories and join in action on issues that you face. Sponsored by the Tenant Issues Working Group. November 15 Homes for All Convention l:OO-4:OOpm. Minneapolis Convention Center. 1301 Second Ave South. Minneapolis. Come take part in the largest statewide convention on affordable housing in Minnesota history! For more information. and to register. visit b11P:llwww.housingminne_sota.org. November 19 Nonprolits & Public Polley: Getting Ready for 2003 8:30am-3:45pm. Earle Brown Heritage Center. 61SS Earle Brown Drive. Brooklyn Center. This event will include panel discussions with members of state agencies and informational workshop sessions on a wide variety of public policy topics. For more information. visit b11P;LIwww.mncn.org/event Rolicy.hlm ***************************** For more information on Affordable Housing. the content of this document. or if you have news or events you would like included in future issues. please contact Rachel Callanan. Policy Director. (651) 649-1710 x107. emali mailto:rc;:allanan@mhpon/ine.orgor Janna Vukelich. Policy Assistant (651}649-17I0 x/DB. email mgi1to:ivukelich@rnhponline.ora or see MHP's website at I1tt~ww.mhponline.org 10/10/2002 DeDicated solely to ending America's affordable housing crisis NATIONAL Low INCOME HOUSING COALITION/LfHIS October 4, 2002 The Honorable Dennis Hastert Speaker United States House of Representatives United States Capitol Wasbington. DC 20510 Dear Speaker Hasler!. On behalf of the 3,082 endorsers of National Housing Trust Fund campaign, I urge you to bring HR. 3995, the "Housing Affordability for America Act of 2002," to the floor of the U. S. House of Representatives befure the House adjourns. Further, we request that the HR. 3995 be brought to the floor under a modified role that will allow consideration of amendments on the National Housing Trust Fund and the Public Housing Drug Elimination program to be offered by Mr. Sanders and Ms. Lee respectively. The Financial Services Committee passed HR. 3995 by a voice vote on July 10, 2002. HR 3995 was the result of thoughtful and thorough worlc by the Financial Services Committee over the last two years. While we have concerns about some of the provisions in HR. 3995, on balance, the bill includes extremely important, long needed reforms and improvements for many federal housing programs, as well as new initiatives to address serious housing problems. HR. 3995 also provides for new investment in the building and preservation of rental housing for extremely low income families, which is the most critical housing need facing the nation today. This would be done with matching grants to sIaIe and local housing trust ftmds. While we think that a National Housing Trust Fund is a far superior approach to address this need, debate on the House floor on the two approaches will be vigorous and illuminating about the depth and breadth of the affordable housing crisis experienced by millions of American families every day. As you well know, all indicators point to the deterioration of the economic well-being of low and moderate income families. Not ouIy did the poverty rate go up in 2001 after declining every year since 1993, the number of people who fell into the bottom half of all poor people accounted for most of the increase. A recent report by the National Low Income Housing Coalition indicates that nationwide thc cost of rental housing has climbed 5% in the last year, and in some matkets it is up over 10"10. In 38 states and the District of Columbia, where 90"10 of all renters reside, the cost of rent exceeds what is affordable for someone with two full time jobs at the minimum wage. Voters agree that there is a shortage of housing that low wage worlcers and people with fixed incomes can afford to rent. In a bi- partisan poll commissioned by the National Low Income Housing in August 2002, 62% of likely voters said there was such a housing shortage and 66% said Congress needs to spend more money to do something about it. Congress can and must do more to assure that all Americans can find and maintain decent housing at an affordable cost. The time to act is now. BringHR 3995 up for a vote by the U.S. House of Representatives. Thank. you for your consideration of this request. Sincerely, ~ Sheila Crowley, President National Low Income Housing Coalition The National Housing Trust Fund Campaign do National Low Income Housing Coalition' 1012 Fourteenth Street, NW, Suite 610 . Washington, D.C. 20005 . (202) 662-1530 phone' (202) 393-1973 fux. www.nhtf.org For immediate release: October 4, 2002 For more information: Kim Schaffer, National Low Income Housing Coalition, 202-662-1530 x230 Groups urge action on National Housing Trust Fund Campaign sends letter to Speaker calling for vote on stalled bill The National Housing Trust Fund Campaign, representing more than 3,000 organizations. religious leaders and elected officials, today sent a letter to House Speaker Dennis Hastert (R-IL) urging him to bring to the floor for a vote omnibus housing legislation that has stalled after passing out of committee this summer. In addition, the Campaign is calling for a vote on the National Housing Trust Fund as an amendment to the omnibus legislation. The omnibus housing bill, H.R. 3995, passed the Financial Services Committee by voice vote on July 10 with a modest housing production proposal attached. Members of the National Housing Trust Fund Campaign and Congressional supporters say that while the omnibus legislation should at a minimum be passed, more needs to be done. They say a National Housing Trust Fund-which would provide communities with funds to build, rehabilitate and preserve 1.5 million affordable homes by the end of the decade-is needed and has a real chance of passing the full House. With adjournment fast approaching, time for consideration of the bill is growing short. On Tuesday, Oct. 8, at 10:00 AM in Room 2237 of the Raybum Office Building, Members of the National Housing Trust Fund Campaign will join Democratic Members of the House Financial Services Committee at a press conference to press for action on stalled housing legislation. "The public understands there is a real need for housing, and they want Congress to debate and vote on affordable housing legislation," said Sheila Crowley, President of the National Low Income Housing Coalition, one of the lead organizations of the National Housing Trust Fund Campaign. ''We urge the House leadership to allow this debate to take place." The National Housing Trust Fund has been steadily gaining momentum in Congress and across the country; stand-alone National Housing Trust Fund legislation (H.R. 2349) has an impressive 196 cosponsors in the House. In addition, Congressional supporters say the National Housing Trust Fund Campaign is the largest grassroots effort in which they have ever been involved. Voters agree that there is a shortage of housing that low wage workers and people with fIXed incomes can afford to rent. In a bi-parlisan poll commissioned by the National Low Income Housing in August 2002, 62% of likely voters said there was such a housing shortage and 66% said Congress needs to spend more money to do something about it. A National Housing Trust Fund would be modeled on the more than 280 successful state and local housing trust funds across the country. More information is at www.nhtf.ora. #1## The National Housing Trust Fund Campaign c/o National Low Income Housing Coalition. 1012 Fourteenth Street, NW, Suite 610 . Washington, D.C. 20005 . (202) 662-1530 phone. (202) 393-1973 fax. www.nhtf.org CALL TO ACTION CALL HOUSE SPEAKER J. DENNIS HASTERT (R-IL) URGE I1IM TO BRING H.R. 3995 TO TIlE FULL HOUSE AND ALLOW DEBATE ON THE NATIONAL HOUSING TRUST fUND On behalf of over 3,000 organizations, elected officials and religious leaders, the National Housing Trust Fund Campaign sent a letterto the House Speaker]. Dennis Hastert (R-IL) today, requesting that he bring to the United States House of Representatives Floor, House bill H.R. 3995, the Housing Affordability for America Act of 2002, before time runs out on the IOf' Congress. It has been three months since the Financial Services Commirtee passed the bill out of committee. The Campaign called for a debate on the National Housing Trust Fund on full floor of the United States House of Representatives, and the opportunity for all House members to vote for it as an amendment to H.R. 3995. NOW IS THE TIME TO CALL IN TO SPEAKER,]. DENNIS HASTERT (R-IL) AND URGE HIM TO CALL UP H.R. 3995 AI"!D MOVE FORWARD WITH THE DEBATE ON THE NATIONAL HOUSING TRUST FUND ON THE FULL FLOOR OF THE UNITED STATES HOUSE OF REPRESENTATIVES. please forward dlls Action Alert to your networks, partners, and affjJjates. NHTF supporters are asked to take the following actions: I. CALL 1- 866-864- NHTF, ask to be transferred to Representative J. Dennis Hastert's office, and tell his staff person who answer the phone: I want the Speaker to schedule floor time to consider HR 3995 under a modified rule to consider an amendment on the National Housing Trust Fund. If you asked if you are one of Mr. Hastert's constituents, reply that you are calling him in his capacity as the Speaker of the House. 2. Report the results of your calls to bpaul@nationalhomeless.org or harry@nlihc.org 3. Email and Fax the attached press release to your networks, partners, and affiliates as is or reconstruct for your groups. Fmail or fax this Action Alert to as many groups and individuals as possiblel National Housing Trust Fund Action Alert Page 1 of3 Teresa Bender Jackie Reis (jreis@citilink.com] Tuesday, October 08,200210:50 AM jreis@citiHnk.com; belisle@pcHnk.com; serited@gte.net; MSalher@Whitebearlake.org; MaryMcLd@aol.com; mzimmerm@stopfamilyvio/ence.com; smasters@stopfamilyviolence.com; Bobalt@edinarealty.com; Kedberg@aol.com; jan.johnson.ceu6@statefarm.com; victoria .reinhardl@co.ramsey.mn.us; gurban@ci.vadnais-heighls.mn.us; guy.pelerson@metc.state.mn.us; SHillkeybd@aol.com; KIT.HADLEY@STATE.MN.US; deweerth@mninter.net; Getsitdone@aol.com; jrobinson@Whitebearlake.org; JHohenstein@ci.mahtomedi.mn.us; safford@unitarian.org; EMWC@USWesl.net; VllBHome@mninter.net; scsrn@yahoo.com; jholtzkraemer@cbbumel.com; c.mcf@juno.com; geddes@isaiah-mn.org; jahlman@ties.k12.mn.us; randy.johnson@metc.state.mn.us; denise.beigbeder@co.ramsey.mn.us; paI.curtiss@metc.state.mn.us; Laura.L.Bloomberg- 3@tc.umn.edu; timpuffer@developmentresources.com; KateChristopher@mediaone.net; tbender@centerviUemn.com; wbtown@qwest.net; rlafuy@mail.com; Stellasno@aol.com; sunnyd4y@globalcrossing.net; cfelsing@mediaone.net; jim.anderson@co.ramsey.mn.us; Martina.Johntz@co.washington.mn.us;jrask@ci.hugo.mn.us; marysue.hansen@fvcc.roseville.k12.mn.us; christine.stark@metc.state.mn.us; nversteegh@attbi.com; bevd@harriellubman.org; rolfparsons@allbi.com; pbrelts@brettsmith.org; merickson@ci.hugo.mn.us Subject: FW: National Housing Trust Fund Action Alert Importance: High From: Sent; To: -----Original Message----- From: Janna Vukelich [mailto:jvukelich@mhponline,org] Sent: Monday, October 07,20022:34 PM To: Janna Vukelich Subject: National Housing Trust Fund Action Alert Importance: High MHP Advocacy Partners and Housing Advocates, The National Low Income Housing Coalition has issued a call to action regarding the Housing Affurdability Act of 2002 & the National Housing Trust Fund. Please lake a moment to respond to this important alert to ensure the National Housing Trust Fund comes to the House Door for debater Janna Vukelich Housing PoKcy Assistant Minnesota Housing Partnership (651) 649-1710 x108 www.mhponline.org -Original Message- From: Harry Lawson [rr1ailto:HaIJY@!lJLlHC.orQ] Sent Friday, October 04, 2002 5:50 PM To: National Low Income Housing Coalition Subject: CALL TO ACTION 10/10/2002 National Housing Trust Fund Action Alert . Page 2 of 3 CALL TO ACTION CALL HOUSE SPEAKER J. DENNIS HASTERT (R../LI URGE HIM TO BRING H.R. 3995 TO THE FULL HOUSE AND ALLOW DEBATE ON THE NATIONAL HOUSING TRUST FUND On behalf of over 3,000 organizations, elected officials and religious leaders, the National Housing Trust Fund Campaign sent a letter to the House Speaker J. Dennis Hastert (R-IL) today, requesting that he bring to the United States House of Representatives Floor, House bill H.R. 3995, the Housing Alfordability for America Act of 2002, before time runs out on the 107th Congress. It has been three months since the Financial Services Committee passed the bill out of committee. The Campaign called for a debate on the National Housing Trust Fund on full floor of the United States House of Representatives, and the opportunity for all House members to vote for it as an amendment to H.R. 3995. NOW 15 THE TIME TO CALL IN TO SPEAKER. J. DENNIS HASTERT (R../LI AND URGE HIM TO CALL UP H.R. 3995 AND MOVE FORWARD WITH THE DEBATE ON THE NATIONAL HOUSING TRUST FUND ON THE FULL FLOOR OF THE UNITED STATES HOUSE OF REPRESENTATIVES. Please forward this Action Alert to your networks, partners, and affiliates. NHTF supporters are asked to take the following actions: 1. CALL 1- 866-864-NHTF, ask to be transferred to Representative J. Dennis Hasteit's office, and tell his staff person who answers the phone: I want the Speaker to schedule floor time to consider HR 3995 under a modified rule to consider an amendment on the National Housing Trust Fund. If you asked if you are one of Mr. Hasteit's constituents, reply that you are calling him In his capacity as the Speaker of the House. 2. Report the results of your calls to bpaul@nationalhomeless.org or harry@nlihc.org 3. Email and Fax the attached press release to your networks, partners, and affiliates. Email or fax this Action Alert to as many groups and individuals as possible! Harry Lawson, Jr. Field Director 1012 14th Street, NW Suite 610 Washington, D.C. 20005 Phone: 2021783-0474 ext. 243 Fax: 2021393-1973 www.nlihc.org The time to pass a National Housing Trust Fund is NOW...Ieam how to getlnvolved www.nhtf.org <<CT A-1 0-4-2002.doc>> <<Groups Urge NHTF Action 10-4-D2.doc>> <<NHTF letter to Speaker Hastert 10- 10/10/2002 23.10 Nepotism Policy: Relatives of current City employees and City Council members are not eligible for employment in job classifications in which a conflict of interest may occur. Therefore, relatives will not be hired where; 1. one relative would have the authority or practical power to supervise, appoint, remove, or discipline the other; 2. one would be responsible for auditing the work of the other 3. other circumstances exist which would place the relative in a situation of actual or reasonable foreseeable conflict between the City's interests or their own; or 4. where the applicant/City employee has a relative who is employed by an organization with whom he City has business dealings, and in the City's judgment, considering the positions and job responsibilities of both the applicant/employee and the relative would create an appearance of improper influence or favor or would jeopardize the confidentiality of data maintained by the City. The City is not obligated to give special treatment, such as preferential scheduling, to married couples. Definitions: 1. Relative: The term "relative" when used in this policy means any two (2) or more individuals who reside in the same dwelling unit or who are related to each other by blood, marriage, or adoption where one of the individuals is the spouse, parent, grandparent, child, brother, or sister of the other. 2. Employee: Anyone employed in a full- or part-time regular status positions, or in a seasonal, temporary, or paid on-call firefighter position. Where one or more of the affected person(s) is an elected or appointed officer, and the remaining person(s) is an employee of the City, the City Administrator shall recommend termination of the employee(s); and where the affected persons are employees, the City Administrator shall recommend termination of the affected person(s) with the shortest length of employment with the City. This provision applies to all positions of the City. Nothing herein shall be interpreted as requiring an employee at the time of an election to be discharged because a relative herein has been elected an officer of the City. OVERTIME 9-23-02 thru 10-6-02) Name Date Overtime Teresa Bender n/a n/a Ken Cook n/a n/a Joel McPherson n/a n/a Paul Palzer 10-3-02 10-4-02 .5 2.25 Tedd Peterson 9-29-02 2 Kim Stephan n/a n/a Kris Sweeney 9-30-02 10-4-02 .5 1 Reason Moreland issue Moreland issue Lift Station #2 Utility bills Help assemble council packet & deliver them 1880 :Main S treel ~ Cenlervi[[e, 'M5{ 55038 (651) 429-3232 "'Fa:( (651) 429-8629 RESOLUTION NO. #02-041 A RESOLUTION A WARDING THE SALE OF $635,000 GENERAL OBLIGATION IMPROVEMENT BONDS OF 2002 FIXING THEIR FORM AND SPECIFICATIONS; DIRECTING THEIR EXECUTION AND DELIVERY; AND PROVIDING FOR THEIR PAYMENT BE IT RESOLVED By the City Council of the City of Centerville, Anoka County, Minnesota (City) as follows: Section 1. Sale of Bonds. 1.01. The proposal of Cronin & Co.. Inc (Purchaser) to purchase the Bonds of the City described in the Terms of Offering thereof is hereby found and determined to be the highest and best proposal received pursuant to duly advertised notice of sale and is hereby accepted, the proposal being to purchase the Bonds at a price of $630.366.00 plus accrued interest to date of delivery, for Bonds bearing interest as follows: Year of Maturitv 2005 2006 2007 2008 2009 Interest Rate 3.00% 3.00 3.00 3.00 3.30 Year of Maturity 2010 2011 2012 2013 2014 Interest Rate 3.60% 3.75 4.00 4.00 4.10 Net interest cost: 3.7963 % 1.02. The sum of $4256.00 being the amount proposed by the Purchaser in excess of $626.110.00 will be credited to the Debt Service Fund hereinafter created. The City Clerk is directed to deposit the good faith check of the Purchaser, pending completion of the sale of the Bonds, and to return the good faith checks of the unsuccessful proposers forthwith. The Mayor and Clerk-Treasurer are directed to execute a contract with the Purchaser on behalf of the City. 1. 03. The City will forthwith issue and sell the Bonds pursuant to Minnesota Statutes, Chapter 429 (Act) in the total principal amount of $635,000 originally dated November 1, 2002, in the denomination of $5,000 each or any integral multiple thereof, numbered No. R-l, upward, bearing interest as above set forth, and maturing serially on February 1 in the years and amounts as follows: SJB-219247vl CE1SS-19 .. CASH/GENERAL LEDGER BALANCE RECONCILIATION -----_._-_._-~--_.- --- September 30, 2002 I B,,~alll:El~l!r_l!al1l< StateJ11ent __________ _~"instreet Bank Cl'~cking Account_#301!.l1_?_ ~_-~, Bank _1'v1~nlcip~~,^,,"-eflChecking_#5502755 _ -i- ---------- ----:-----r- I I~!"I<:l1ecl<in!l.4.~c()u nt . $2,339,243.06 _ ~~_-~-~- $40:236~94 i_ I i r : I -,------ ---r--1$2,379,480.00 -------t~~~=_=-_~-------- --:-1 I - ..,-------1 Total ()IJtstallclill9 I)l!!losits ~-__J]::---::;~:o~~- -----=~== -1----------++ --I~+.--- _-.J_+ TT------ i--- ________II___i ($47,841.55)i I . 1_1_ ---I I I -- ---~=l=+=- ___,_ __L_____ $0.00 Acld_()I.I!l>!.andin!L~l!P()si~ !:~l>l> ()ut~.aI1c1irJg_Ch.ecks See attached list I()tal OLltst,lncJing.<:.~ecks $47,841.55) < Checking Account Balance ------------------- - ---------- . $2,331,638.45 i I Add Investments - ---------------------------- See attached list I -- r -'----- ---~ i $2,891,651.00 I I -j t Total Investments ----------- ---- TOTAL CASH PER BANK TOTAL CASH PER GENERAL LEDGER Septem~r.30,1902 _u_ __ ________ --~---------- I _ -T $5~223,289~45 Adjustments to General Ledger Iota I Adjustments -==-== :--:-= -= -:-=-- -- - ----------::-==.....===.....===.----i:=-J:::.:-== -.-:::=:r=_=___ ADJUSTED CASH BALANCE , $5,223,289.45 DIFFERENCE BETWEEN BANK AND GENERAL LEDGER I __ ______L_____ I I L___"':"::-T--1-= - 1- i-- -- $0..00 10/9/2002 4:13PM bank reconciliation8 Interest i I I ~~ , 'I ' AGet. No. or i, Purchase i ,Balance Purchase: Transfer i Sale of I Gain/Loss Balance I 01/01102 _ I Interest Rec'd __~J~~.~a~~--1_ Dat~___ (---.-B~L_08J31l!J1 (n'le~tm~~lnv.!~~~!!!l ~~sl.f!!~!!!J ~_I~tere~_ --1_ __Q~U~Q~~_ L...!l~~1fQ~_,1 Current Year _. _______L I i -L L __J________~___ ~"_____ __L ___ ____ ~_ ____I__ U.S. Bank Savings __ _ I __==--~~-_=I_==_ _l.-=- _J _~_=-_=-~_=--~--=--=-j---=~-~- '_._ __ _~_ __ ___L_ I -op,-(-oeot~or-Or~-,d8.,SO-~7~,':n'''-3S~ ~on~y~~~!~t_=-!I_ ~~~~4_,-_ __ u_ __ _ __!_1.38% !__j~6_1~X-J1'!-~__ __ ___ .-L__n__ _i- ___ __._ ~__ ____ __~3.27 _'--~_ -----$$42,,6,-270i-..01.:3r;lc-- $$3285.'69-68.-'1:-- -.- 10859151, , ! __ ! __ $4,114.99,' _ ;, _,' '"" $5.04 I , -1~!StreetS- - --1-- -10B13~ -~- -- -- ----- -$3,B48.&t -- --- -- -- --- -- ---- -- --- --~ ---- -$4::72i- --'-$:3,853022:0- -$36.17-r m - -'i{OB0102: - ,- - I - -I $22,132 67 - m_m m_~__ $27:12' -- $22,fs9591-T2()s.M-I- ----. ---8Q07206Mt --- -- 1- --, $21,717.02; - - --;- - _ _m___ $26~ii$21.74i631 $204.131 ___-1807113:_ ~--i----I -0$23:997:15;----------- _=~-~_~Tn- -$29AOi---$24:026:5Si- -=~~37~"- '- ----10885-770-- -~- --.- --! _____$235~531--_0_ ________1____ - _-$0.291 --$235:82'" _ _ $2021 _.' - -- J"=- __~ 0192~t-~ ~-__~~ -=[ ==- -1- -$48,98423-: ---------- -- --- i- -~- $60~02 [ - 0-$49]44:251 -- $46Q44- 1---- " , _~-~=l1~! ;697 .~-f - -=---~19~~ __-=-- _jo.6Q;__=-~!O~~L.- -- -_-___$156A7T-_I1-~Jl~AQ_i=I!!-?~~ij-r- _-- ___ _ -'0 __ ____ --1-- ___ "_0_ __ __ _.__ ___ ~_ ]~Q:33T $343,44iss- i--S3,i24:J6'! - --.-- - ---- ----- ---- --- 1 0.L _ 1--- , ---- ---- -- -- ---- ---- -- ! -1-- ---- - -- -- -- --,--- j"'f,~~~~?fr ~$14,869,.73Ji2_2:8j8~66:'- $30~93.99 , ----0- _ -- ____'1_ _0-- --- --,-- --- -___ ___ _!....-n__n.___ ----- __I ---- ------- -T _.' ___ _ __ _ _ _ i~!2_~.~7+-~1,047~~~O~~.!--,!I,~!~.(rr.[ CITY OF CENTERVILlE INVESTMENTS September 30, 2002 ~in_~~~!~1 Jn~titl.!!!~n ___. ~- T.E!~IJf8?~tr~~J Rest,?!"~if2ri_-~-:-' -:-~- .L_ ----_!- Q"~~_~~~-~~~~}~-~ __ - - __ __I Preferred Bush"'Jess_lv1oney" Market _ 1 - 6-000:6180--7180 -- - --- - - - -Uti!i!~~-~~~~_- .__ _1.____ - --~- -- --- i-----_ -)-_ ___0__ _~__ ---!_ _._ ----\-0_1.~~o/~l_ ~~3,.Q~f!.25!, -.- --__ ___o~_ ___ _.l____~ m_ _ _+____ --0- ..__ 1 __ ____ ___; ~__n____ -1-- --- ~ ---\- _ _ _, m S~[!h_ B~r!i~"iM~n_~iF:~~di.=-- ---1--- , ~_:_:~=~_~-____=--l~-._:]7!.~.~4~40~ -=_--_ -$sjI-" ~__ MBIA 4M- Fund - IyI}F61-0Q~~~9@1 , ,--- ---j --1j9%:$1,046-,320.661 --- '- -.-- ---.-,- --.--- ---.- -- -~- --- '---- --T ---- , , , - 1-- ------ --i- --- ____L__ --.- ----- L_ Ce,rtificate!:;. of peposit --U~s~ Bank'- -- ---- -3005093151 04'870 - o 03.~O~~ 3ifQ~ --;--- .-,- -r-- --$1;oifTo:-------- 0- ,--- --- -- L__ -0-- -- --,- ---j--.- $1.iB"!f37'---------- - _~ -=-----=--=~- $11@22130~ ~ _= _~-_ __ ___ 1.__ __ --- ,- $1,-071.70 , .. --~-_=- ~ ..___~- _j98937j '__0_ _ __ ___ _i ---.J11.gA~~~_ ~I"!!l!--"~!!~~~y_ Capital One Pfi~C~er~hallii Fjr~! Bank -'-pR ,_ ___ L__ ___ __ ~r-~-=o~L_--=-- -~'_=__=-~-=-~-:-~~-__='=~~.=_____ L---__~___ ;__ ! $100,OOOoOOj11/13/2001i 4~90%1 $10Q,OOO.OO+---_ __ ..! . _. __:0__ __,- _____L I "l-1Q()"~OOOoOOI6/13T2001~-5085%i$100,OOO.OQj _ -~ - -,.-- ~- - _oL -_i9~~QQQoooi_=_jJ512Q~- 4lioo/~C ~ ~96,OOOoOQl:___-=--_~=_--=-~---=-- -. ---. ____.__,__ !, 1 Ii. -,' 0--,--- -~-[~~~~9(),O.Q~J)~~~~&T2~2_'_=3~~Q%j--$20O:147025;-.- ,-- -- - --r-- 18,998~23: ---$219,145.48 , ___ _1_ -~.~ ---$160~ooo~oo-!- --- ----$iOO,oOifoo'- __ _-=- .j~~~QO- ~a_in::;_!~l:!e~.~af!~ t9t?J{~l!r!lfi~~fel;_,?i Q~pi~!i __-- -..1 $618,02fi6ir- -- -_$0_;00' -------- ------ --+- ---- -.- jQ~q~-___-=-_ltfo_q~~ - $18~9~i3____ _~_~~-r:!.017~_~!__ ---- -!-------- ~D.DO,_ 1"- s~;liihB~rn~y l,nvcst'menis FHLBC -0- _h -- - - f~~fi1CM _ FHlMCM f.H~C____ -,- --- ----- --- --', ---- 1 $20foC)o-:Oo: -z/i/2Qo2T _ 5,50,;70i-$200,600000:~ oJ -0 $60,OOo.oo.i'~1o/2/2o~01i--"5.00%(--:- $6O:ooo~06l- 1 1"100~QQQ~QQr~1Q19i?QOiL5.00..ffi.-=1!OQ~Q:.0i~____~___ i. $255,000000 I. 6/5/2002,1 ~.25",{,1 $255000000\ - -'1-- ------!------I~ - .,' i ~~~I~fi1I~j3.~~ey-~~~~~m~nts.- J.-:::- -= _-=-~~~ --~:~~-=-~-l=-==j $615:00Q:OOC= -"- _J_ ---_ .___ ____ L-.. _ -----i-- ____.1_ ____ _____ _L__ __ __ __,_ ___01__ , ' --- ------ -----r-- ----- ,- --- -!- __$?OO,OOO.OQ_l $60,000.00 I - --. --- .-..- --, -- $100~ooo:OiT i- ___n_ 1--. ---,------- - ---$2-55:600.-001- 1 '.-=$-o.ao~,_~ =-~~r= ~~$o~oi- _=._=JOJ)~J-=_-~~~!QQ~O_Q+n __.$.9.:Q.O 1-- -.---------1 u.s: Bank-- -~~~~~1\~f~n4~~- _Q.-QQI:-~?~J~,g~7 __o________.l- __ ~- - ,----- ___ ___ __+ _0- -- -$10(000,731 $1.48i-- $106002:21 '1- h99~3 , _ __ !L______________I_ --- _1. 1____ C , , -- -,----- -- --".- --- ----- --------"1- ror....C"IC iNVESTMENTS. , --1-$2,863,329-:-591 I - - ; $0.00 i -- - $28,3"12.84 i , , -S2;89{651-:-00 T$3i~8-i:351 I - -$lf5f:'-- ----$o--:-o6i- 10/9/2002 4:15PM ~ $28.35 $43.72 -$40:89 $235:16 U $230.74 $~~49~ $2.50 $52646 -J~!~56.~Q -~~-'~~~~~~ !iO,7~.6~ ~ooo $0.00 '.$o<io , $0:00 . - $O~OO -~oAQ $18,996.23 ~j'~;~~~:2~ -,. $QOO , $0.00 $000 $0:00 ~O_._Q9 $20{., ---S65;4cui"76 investmentsB CITY OF CENTERVILLE 10/09/02 4: 11 PM Page 1 Cash Balances Current Period: SEPTEMBER 2002 MTD MTD Current fUND Oeser Account Debit Credit Balance Cash GENERAL FUND G 101-10100 $64,451.39 $110,064.74 $580,557,59 1979 ST DEBT SERVICE G 302-10100 $0.00 $0.00 $1,192.21 FLOODPLAIN DEBT SRV TIF 1-3 G 303-10100 $0.00 $0,00 -$9,886.58 87 STREET REASS DEBT SERVICE G 304-10100 $0.00 $0.00 $27,107.72 ACRN CRK DEBT SV 93-1 PH 2 G 311-10100 $0.00 $0.00 -$38,296.26 TIF 1-5 DEBT SERVICE G 313-10100 $0.00 $0.00 $0.00 CITY HALL DEBT SERVICE G 315-10100 $0.00 $0.00 $0.00 TIF 1-2 DEBT SERVICE G 316-10100 $0.00 $0.00 $0.00 IND PARK TIF 1-4 DEBT SERV G 317-10100 $0.00 $13,381.00 -$9,922.40 CLEARWATER MEADOWS DEBT SERV G 319-10100 $0.00 $0.00 $47,397.26 PARKVIEW DEVELOPMENT DEBT SERV G 324-10100 $0,00 $0.00 $388,994.48 ELEM WATER MAIN EXT DEBT SERV G 325-10100 $0,00 $0.00 $212,280.21 20TH AVE SEWER & WATER DEBT G 326-10100 $0.00 $0.00 $0.00 '01 G.O. Impr. Bond Pheasant M G 327-10100 $0,00 $0.00 $9,377.54 G.O. Bond Hunters Crossing G 336-10100 $13,246.39 $0.00 $436,459.49 $0.00 , G.O. BOND PHEASANT G 337-10100 $0.00 $0.00 PARK CAPITAL PROJECT G 402-10100 $0.00 $0.00 $67,100.00 FIRE EQUIPMENT DEPRECIATION G 403-10100 $0.00 $0.00 $5,820.27 TIF CAPITAL PROJECT G 404-10100 $0.00 $0.00 $138,856.31 THE WOODS OF CLEARWATER G 407-10100 $0.00 $0.00 $0.00 21ST AVENUE IMPROVEMENTS G 408-10100 $0.00 SO.OO -S9,030.84 TIF 1-5 CAPITAL PROJECT G 413-10100 $0.00 $0.00 -$7,756.48 PEDESTRIAN TRAIL WAYS G 414-10100 SO.OO $1,850.00 $12,500.00 STORM WATER IMP PROJECTS G 415-10100 $1,412.66 $4,163.01 $291,999.69 CLEARWATER MEADOWS IMP PROJ G 419-10100 $0.00 $0.00 $0.00 EAGLE PASS IMP PROJECT G 420-10100 $74,930.76 $18,050.00 $0.00 LAKELAND HILLS IMP PROJ G 421-10100 $0.00 $0.00 -$45,898.12 WILLOW GLEN IMP PROJECT G 422-10100 $0.00 $0.00 -$143.00 PARKVIEW DEVELOPMENT G 424-10100 $0.00 $0.00 $34.58441 20TH AVE SEWER & WATER IMP G 426-10100 $113,610.32 $113,610.32 $0.00 THE WOODS OF CLEARWATER CREEK G 427-10100 $6,550.00 $0.00 $1,381,06 CENTER VILLA G 429-10100 $25,800.00 $334.15 -$15,258,65 BUECHLER ESTATES DEVELOPMENT G 430-10100 $0.00 $468.50 -S713.85 DEER PASS G 431-10100 $0,00 SO.OO -$10,353.62 ROYAL INDUSTRIAL PARK G 432-10100 $67,495.00 SO. 00 -$31,787.26 PUBLIC WORKS BLDG. SITE/ASSESS G 433-10100 $0.00 SO. 00 $0.00 WATER INTERCONNECT G 434-10100 $0.00 SO. 00 $0.00 LIFT STATION #2 RENOVATION G 435-10100 $0.00 SO. 00 50.00 HUNTER'S CROSSING G 436-10100 $31,119,00 $142.45 $82,628.31 DOWNTOWN REDEVELOPMENT G 437-10100 $0.00 50.00 -S8,559.98 PHEASANT MARSH G 438-10100 $11,349.00 $27,862.59 $219,583,57 CSAH 14 WATERMAIN EXT. G 439-10100 $0.00 S34,421.56 -$168,130.25 THE SHORES G 440-10100 $4,000.00 52,215.10 $1,270.45 EAGLE PASS 2ND ADDN G 441-10100 $20,000.00 53,698.72 $56,778.82 PHEASANT MARSH II G 442-10100 $0.00 $109,301.81 -$138,051.52 WATER FUND G 601-10100 $70,341.01 $213,525.60 $1,226,379.41 SEWER FUND G 602-10100 581,870.95 $67,819.47 $1,794,194.64 CITY OF CENTERVILLE Cash Balances 101091024:11 PM Page 2 Current Period: SEPTEMBER 2002 MTD MTD Current FUND Oeser Account Debit Credit Balance REFUSE (GARBAGE) FUND G 603-10100 $0.00 $0.00 $0.00 CABLE TV FUND G 614-10100 $0.00 $2,538.80 $13,739.94 RECYCLING G 617-10100 $0.00 $0.00 -$18,039.67 CITY CELEBRATION G 618-10100 $0.00 $0.00 $0.00 SAVINGS & CD INTEREST G 619-10100 $28.319.93 $0.00 $61,837.46 ECONOMIC DEV. FUND G 620-10100 $10.00 $46.00 $0.00 PARK & REC. FUND G 621-10100 $37.08 $37.08 $0.00 GAMBLING REVENUE G 622-10100 $0.00 $0.00 $25,229.69 AD HOC COMM. G 623-10100 $0.00 $0.00 $0.00 ESCROW FUND G 801-10100 $6,000.00 $6.000.00 -$2,132.60 Total Cash $620,603.49 $729.530.90 $5,223,289.45 ''-~airVaTue-Adfustm-e-nis ~ERAL FUND G 101-10111 $0.00 $0.00 -$3,323.60 FLOODPLAIN DEBT SRVTIF 1.3 G303.10111 $0.00 $0.00 $0.00 " 87 STREET REASS DEBT SERVICE G 304-10111 $0.00 $0.00 $0.00 , ACRN CRK DEBT SV 93-1 PH 2 G311-10111 $0.00 $0.00 $0.00 < CITY HALL DEBT, SERVICE G 315-10111 $0.00 $0.00 $0.00 IND PARK TIF 1-4"DEBT SERV G 317-10111 $0.00 $0.00 $0.00 CLEARWATER MEADOVYS DEBT SERV G 319-10111 $0.00 $0.00 $0.00 PARKVIEW DEVELOPMENT DEBT SERV G 324-10111 $0.00 $0.00 $0.00 ELEM WATER MAIN EXT DEBT SERV G 325-10111 $0.00 $0.00 $0.00 PARK CAPITAL PROJECT G 402-10111 $0.00 $0.00 50.00 FIRE EQUIPMENT DEPRECIATION G403-10111 $0.00 $0.00 $0.00 TIF CAPITAL PROJECT . G.~04-10111 SO.OO $0.00 SO.OO THE WOODS OF CLEARWATER G407.-10111 $0.00 $0.00 $0.00 STORM WATER IMP PROJECTS G415-10111 $0.00 $0.00 $0.00 CLEARWATER MEADOWS IMP PROJ G 419-10111 $0.00 $0.00 $0.00 WILLOW GLEN IMP PROJECT G422-10111 $0.00 SO.OO $0.00 PARKVIEW DEVELOPMENT G 424-10111 SO.OO $0.00 $0.00 THE WOODS OF CLEARWATER CREEl, G 427-10111 $0.00 $0.00 $0.00 BUECHLER ESTATES DEVELOPMENT G430-10111 $0.00 $0.00 SO.OO WATER FUND G601-10111 $0.00 $0.00 $0.00 SEWER FUND G 602-10111 $0.00 $0.00 $0.00 CABLE TV FUND G 614-10111 $0.00 $0.00 $0.00 ECONOMIC DEV. FUND G 620-10111 $0.00 $0.00 $0.00 ESCROW FUND G801-10111 $0.00 $0.00 SO.OO Total Fair Value Adjustments SO.OO $0.00 -$3,323.60 Petty Cash GENERAL FUND G 101.10200 $0.00 SO.OO $171.32 1979 ST DEBT SERVICE G 302-10200 $0.00 $0.00 $0.00 FLOODPLAIN DEBT SRV TIF 1-3 G 303-10200 $0.00 $0.00 $0.00 87 STREET REASS DEBT SERVICE G 304-10200 $0.00 SO. 00 $0.00 ACRN CRK DEBT SV 93-1 PH 2 G 311-10200 $0.00 $0.00 $0.00 CITY HALL DEBT SERVICE G 315-10200 $0.00 SO.OO $0.00 TIF 1.2 DEBT SERVICE G 316-10200 $0.00 $0.00 $0.00 IND PARK TIF 1-4 DEBT SERV G 317-10200 $0.00 $0.00 $0.00 CLEARWATER MEADOWS DEBT SERV G 319-10200 $0.00 $0.00 $0.00 ELEM WATER MAIN EXT DEBT SERV G 325-10200 $0.00 $0.00 $0.00 _____~__L___ 69881 ~_ 81,041 6992 74~81 ' 7004 I 226.54 ---- 70071 451 ~02, --- -_ 70081-2-,~1t7}! 7015: 59.10, _701.~r 981,95' 15680: 30.00, _ _~j72~~! 60c()()! - 17251 25,00._1 17287! ~ ~ _n' ________, . _.140.001 17303: 5.29 I -~=17}~lli ,1,500.00' ~I---~' .---, . ~~ .~ ~~~~I-- ne - ~g~66+- 173411~ I 3.-1_~_,9._55:151,n -~ 17}~ ~- 205.231 ~J~:}I -~~:~~I n___n~~~::1 --~{:gg-I-- --------~~~1tl-::::::- ___I -=~=1~rg~r------ ----fH~~ i- - 3~~:~r- ----_.------------ 17353 40.00 17354T- - 6-9.56r -173571 ~ 40.001---- -1z~6I! 1!5.00 __J~Z362 1 60.001 _.!7363j --2i.l~001 -- 17364 251.10' --- 173651- , ~=]'67.381 __ - - ---=:~~~::;-:::l 7~~:~~;__!- ---___L -=_-17370L___~~L__=_75fi10 1_. n__ --- =-J=--=-------l- 17371: I .. 450.00L__ .___..L ~~ ::::::::::---m 173721_ ~ _.: 70.0DI - l----J 173761___L__557'!~_.__'__J___n'____ 173801 . ._~ 1,084.001 I, ---.-17381 i -.--- '32.00 r -- ---- --," n --.--_ 17382r--_~~_,___.J5.201 _ ~~~_~_=__- -+-===___! ______ 17384:_ ____J__.1,66~,~_.___ ____n____. 1.Z386 I. 1,50..o.00! 1 - .-- 173871 971.191 ---.-C'- __~ty of Centervillll....______ List()f Outstanding Checks _~_ ___.__ _n_ September 30, 2002_____ Check No. ----.-.,.----- i.... ....-----.-... Amount...JPaYfl~._ . _ 1 !Date , -------------- I ----1"--.-- i ~ . __I ~~-::::L------ .- , 1__ - , __ L , I In- __ ___ uL_ 10/9/2002 4:17 PM 1 Cleared --,---- outstanding checks9 I~--- 10/9/2002 17389 ! -r~8~-~;;------~=t-------i------1 4:17 PM outstanding checks9 I I I I I OVERTIME 9-23-02 thru 10-6-02) Name Date Overtime Reason Teresa Bender n/a n/a Ken Cook n/a n/a Joel McPherson n/a n/a Paul Palzer 1 0-3-02 1 0-4-02 .5 2.25 Moreland issue Moreland issue Tedd Peterson 9-29-02 2 Lift Station #2 < Kim Stephan n/a n/a Kris Sweeney 9-30-02 .5 Utility bills 10-4-02 1 Help assemble council packet & deliver them 'Estab{isfzed.1857 STAFF REPORT DATE: October 9, 2002 TO: Honorable Mayor and City Council Kim Moore-Sykes, City Administrator 1bV~i~ FROM: RE: Rezoning Request - John <ind Sanna Buckbee I........................................................................... BACKGROUND City Staff received a request from John and Sanna Buckbee to rezone their property at 7381 Peltier Circle from R-l to R-2. The Buckbees proposing to sell their property and the purchaser is interested in developing the property as an R-2. This zoning designation allows for the construction of single family, detached dwellings and single family, . < attached dwellings, with two units. The intent is to develop this property into a mixed residential project, incorporating single family housing with twin home-style housing, similar to the Eagle Pass project. To get the densities that they need, they may also request that this property, once the rezoning is approved, be developed under a POD. The developer understands that it will be their responsibility to extend water and sewer to this property. In researching the rezoning request, the Staff found that the Buckbee property is eligible for inclusion in the City's MUSA according to the City's . Comprehensive Plan. . Road easements currently exist to the property. One is already named as the Peltier Circle and the other easement is unnamed, but platted and recorded with Anoka County. The City received a letter from St. Paul Water Utilities advising that the northern portion of the Buckbee property adjacent to Clearwater Creek has recorded restrictions. This portion was purchased by the Buckbees from S1. Paul Water Utility and at the time of sale, the Buckbees agreed to leave this land structure free. This land is intended to be continued as a wetland. In checking with the City Attorney about this restrictive covenant, Mr. Hoeft agreed that the land has to remain structure-free but the restriction will not prevent the Buckbee property from being rezoned. Page 1 of 1 Teresa Bender From: Bill Tschida [bill.tschida@ci.stpaul.mn.us] Sent: Wednesday, September 25, 2002 2:37 PM To: tbender@centervillemn.com Subject: Rezoning of R14-31-22-31-xxxx, currently zoned P-1 Ms. Bender, Per our phone conversation today, please find attached a copy of the Quit Claim Deed, Legal Description and Restricted Covenants pertaining to property sold by the Board of Water Commissioners to Mr. and Mrs. John Buckbee III, for which rezoning to R-2 is now being considered. I do not have a document recording number, but the deed was executed by the Board of Water Commissioners on March 14, 2000. ," The Restrictive Covenants, referred to as Exhibit B, states in part" ."Neither the Grantee nor any other person shall use or schedule the use of the subject Property for any purpose inconsistent with the release of water onto the subject Property. No buildings, structures, equipment or any facilities shall be constructed, stored or maintained on, within or over the subject property. The foregoing restrictions and rights shall be binding upon and inure to the benefit of the Grantor and Grantee, and to their successors and assigns, and shall run with the land..." Based on the above deed restriction, the Board of Water Commissioners objects to rezoning the parcel to R-2, because the land use that R-2 zoning allows is inconsistent with and in violation of said Restrictive Covenants. Please contact me if you require more information. BJII Tschida Engineering Division Saint Paul Regional Water Services 84th St. E., Suite 400 St. Paul, MN 55101 phone: 651-266-6265 fax:651-292-7811 email: mll,tschi!:ta@cl.;;N<au.l.mnJJS. 9/2512002 Qu.it Chiim Deed Form No. 30-M Minnesota Uniform Conveyancing Blanks (1/15/97) Corporation, Partnership or Limited Liability Company to Individual No delinquent ta$.tes and transfer entered; Certificate of Real Estate Value (j filed ( ) not required. Certificate of Real Estate Value No. ~ (Date) County Auditor JY: Deputy DEED TAX DUE: $ Date: :R..""edlorretO!di"datB FOR VALUABLE CONSIDERATION, the Board of Water Commissioners, Sl. Paul, Minnesota, a municipal corn oration under the laws of the State of Minnesota Grantor, hereby cOllveys and quitclaims to John C. Buckbee III, Grantee, real property in Ramsev Coun.ty, Minnesota, described as follows: See attached Legal Description in Exhibit A , .. together will all hereditaments and appurtenances belonging thereto, subject to the following exceptions: Grantor expressly reserves and retains a perpetual and non-exclusive Water Ponding, Flowage and Drainage Easement for the benefit of Grantor's retained appurtenant property, as more fully described in the attached Exhibit B. Furthermore, this conveyance is subject to the restrictive covenants as described in the attached Exhibit B. Grantor certifies that it Imows of no wells on the above property, except as noted on the reverse side. Affix Deed Tax Stamp Here BOARD OF WATER COMMISSIONERS, St. Paul, Minnesota By: James C. Reiter, its President This instrument was acknowledged before me on ~ (DOle) by James C. Reiter and Janet Lindgren and Matthew J. Pfohl, the President and Secretary and Assistant City Attornev of the Board of Water Commissioners. St. Paul. Minnesota, a Mlmicioal COfooration under the laws of Minnesota, on behalf of the Grantor. NOTARIAL STAMP OR SEAL (OR OTHER TITLE OR RANK) SIGNATURE OF NOTARY PUBLIC OR OTHER OFFICIAL Check here if part or all of the laud is Registered (Torrens)_ THIS INSTRUMENT WAS DRAFTED BY (NAME & ADDRESS): Tax statements for the real property described in this insh'ument The City of Saint Paul should be sent to (include name and address of Grantee): Office of the City Attomey Matthew J. Pfohl, Atty. Reg. No. 240242 ] 5 West Kellogg Boulevard, Room 400 Saint Paul, MilUlesota 55102-1613 (651) 266-8710 ,. II IIState of Minnesota ) II) ss. II County of Ramsey ) This instrument was acknowledged before me on (DOle) by Josevh M. Reid, the Director of Office of Financial Services for the Board of Water Commissioners. StPalll. Legal Description Exhibit A That part of Government Lot 3, Section 14, Township 31 North, Range 22 West, Anoka County, Minnesota described as follows: Commencing at the most westerly corner of Tract A, Registered Land Survey No. 48; thence on an assumed bearing of South 83 degrees 18 minutes 00 seconds East along the southerly -line of said Tract A a distance 0{.355.00 feet to an angle point in said southerly line; thence South 42 degrees 10 minutes 0'0 seconds East along said southerly line a distance of 340.00 feet to the westerly line of said Tract A; thence South 00 degrees 50 minutes 00 seconds West along said westerly line a distance of 52.00 feet to the easterly extension ofthe northerly line of Tract B, Registered Land Survey No. 48; thence North 89 degrees 10 minutes 00 seconds West along said north line and its easterly extension a distance of 106.50 feet to the point of beginning of the property to be described; thence northwesterly 72.66 feet along a non-tangential curve concave to the southwest with a chord bearing of North 60 degrees 19 minutes 08 seconds West, a radius of 50.00 feet'and an included angle of 83 degrees 15 minutes 51 seconds to a point of reverse curvature; thence westerly 69.84 feet along a reverse curve concave to the north with a radius of 100.00 feet and a central angle of 40 degrees 00 minutes 50 seconds; thence North 61 degrees 56 minutes 13 seconds West tangent to the previously described curve a distance of 90.93 feet; thence westerly 92.39 feet along a tangential curve concave to the south with a radius of 55.00 feet and an included angle of 96 degrees 14 minutes-36 seconds; thence South 21 degrees 49 minutes 11 seconds West tangent to the previous described curve a distance of 15.47 feet; thence westerly 97.77 feet along a tangential curve concave to the north with a radius of 38.00 feet and an included angle of 147 degrees 25 minutes 22 seconds; thence North 10 degrees 45 minutes 27 seconds West tangent to the previously described curve a distance of 101.98 feet; thence North 5 degrees 19 minutes 42 seconds East a distance of 48.16 feet; thence westerly 88.68 feet along a taugential curve concave to the south with a radius of 35.00 feet and an included angle of 145 degrees 09 minutes 49 seconds; thence South 40 degrees 09 minutes 53 seconds West tangent to the previous described curve a distance of 72.05 feet; thence southwesterly 98.70 feet along a tangential curve concave to the northwest with a radius of 85.00 feet and an included angle of 66 degrees 31 minutes 46 seconds; thence North 73 degrees 18 minutes 21 seconds West a distance of 17.22 feet; thence South 30 degrees 30 minutes 23 seconds West a distance of 159.41 feet to the westerly extension of the northerly line of Tract B, Registered Land Survey No. 48; thence South 89 degtanO minutes 00 seconds East a distance of 670.50 feet to the point of beginning, containing 1.39 acres more or less. C:\DOCUMENTS AJ."l"D SETTINGS\TBENDER\LOCAL SETTINGS\TEMPORARY INTERNET FILES\OLK136IBUCKBEE _ DESCRIPTION _OOt.DOC tervi[[e 'Estafj[islid 1857 STATE OF MINNESOTA COUNTY OF ANOKA 1880 %ain Street "Centeroi[[e, %'JI[ 55038 (651) 429-3232 . 'Fa>( (651) 429-8629 CITY OF CENTERVILLE NOTICE OF REZONING PUBLIC HEARING BEFORE THE CENTERVILLE PLANNING & ZONING COMMITTEE -' PLEASE TAKE NOTICE that the Centerville Planning and Zoning Committee will hold a public hearing and may take action on the following matter: Re-Zone from Rl, Cl & PI to R2 Mr_ & Mrs. John Buckbee ill R14-31-22-31-0017, R14-31-22-31-0019 & R14-31-22-31-0023 Tract B, Reg. Land Survey #048; Tract D, Reg. Land Survey #065; and THAT PRT OF GOVT LOT 3 SEC 14 TWP 31 RGE 22 DESC AS FOL: COM AT MOST WL Y COR OF TRACT A REG . LAND SURVEY NO 48, TH S 83 DEG 18 MJN E, ASSDBRG, ANGSLYLINEOF.SD TRACT A 355 FT TO AN A VG PI IN SD SLY LINE, TII S 42 DEG 10 MIN E ALG SD SLY LINE 340.00 FT TO WL Y LINE OF SD TRACT A, TH S 0 DEG 50 MIN W ALG SD WL Y LINE 52 FT TO EL Y EXTN OF NL Y LINE OF TRACT B REG LAND SURVEY NO 48, THN89DEG lOW ALGSDN LINE & ITS EL Y EXTN 106.50 FT TO POB, m NWL Y 72.66 FT ALG A NON TAN CUR CONC TO SW WITH A CHORD BRG OF N 60 DEG 19 MIN08 SECW ARADOF 50FT &AN INCLUDED ANG OF 83 DEG 15 MIN 51 SEC TO A PT OF REVERSE CURVATURE, TH WL Y 69.84 FT ALG A REVERSE CUR CONC TO N WITH A RAD OF 100 FT & A CEN ANG OF 40 DEG 0 M1N 50 SEC, TH N 61 DEG 56 MIN 13 SEC W TAN TO LAST DESC CUR 90.93 FT, TH WLY 9239 FT ALGA TANCURCONC TO S WITII A RAD OF 55 FT & AN INCLUDED ANG OF 96DEG 14MIN36 SEC, TH S 21 DEG49 MIN 11 SEC W TAN TO LASTDESC ClJR 15.47 FT, THWLY97.77FT ALGA TANCURCONC TO N WITII A :('tAD OF 38 FT & AN INCLUDED ANG OF 147 DEG 25 MIN 22 SEC, THN 10 DEG ITEM: PETITIONER: PROPERTY LD. #: LEGAL DESCRIPTION: .< 45 MIN 27 SEC W TAN TO LAST DESC CUR 101.98 FT, THN 5 DEG 19 MIN 42 SEC E 48.16 FT m WLY 88.68 FT ALG A TAN CUR & AN INCLUDED ANG OF 145 DEG 09 MIN 49 SEC, m S 40 DEG 09 MIN 53 SEC W TAN TO LAST DESC CUR 72.05 FT, TH SWL Y 98.70 FT ALG A TAN CUR CONC TO NW WITH ARAD OF 85 FT & AN INCLUDED ANG OF 66 DEG 31 MIN 46 SEC, TUN 73 DEG 18 MIN 21 SEC W 17.22 FT, m S 30 DEG 30 MIN 23 SEC W 159.41 FT TO WL Y EXTN OF NL Y LINE OF TRACT B REG, LAND SURVEY NO 48, m S 89 DEG 10 MINE 670.50 FT TO POB, AKAPRT OF LOT 5 REV AUD SUB NO 47 SUBJ TO EASE OF REC, respectively. . ADDRESS: 7381 Peltier Circle The petitioner requests that the Centerville Planning and Zoning Commission consider re-zoning above-mentioned property for future development. The said hearing will tllke place on Tuesday, October 1, 2002 at the Centerville City Hall, 1880 Main Street in'the Council Chambers beginning at 6:30 p,m. or shortly thereafter. City Hall is ADA accessible. Requests for hearing assisted devices or a sign language interpreter must be received before 4:00 p.m., September 27, 2002. All persons interested are invited to attend and to be heard orally or in writing. You may contact the City Clerk's office at (651) 429-3232 or by facsimile (651) 429-8629 if you need additional information. September 11, 2002 Is! Teresa Bender.-(.~' City Clerk Published in the Quad Community Press September 17 and 24, 2002. L_._ CUlT entlYL Z~o ed "~i? '.'urrentiy'Z' one dR'1'~'~" j....... /A':. .' .~T "';::i'" <::" F (~~-,.-. -~)' ~~k:/:\'m:;r:~t:.!1 J I,.I<D!'~'~J !I' ..' .1, ,\':"~..' ~ rLa e . E. ," ..',.. .' . '. j ~ ...., .' iF \' .' F " ~,~~~;'J;} · ;~t"~';~ ~'B .....:; ~ 5d;;:~'?~:<Tj) J ." "'. .... i':LP .' 'ree I' .". "'I~~' /....... mJ..:....I't..jBJ.... ~!....lf........: '" .. ~.... i ri. '\ /<'. \."-.:J:;~..:;'...~ . II.....:.............,.......: '.'If',.''',, "1; .........~ :.' .;'.\" [ ..1 .,' . -: ~...:'::,-....::\:.......: ['<,-l ~..:::I;,k:..;.~~.: " " J, ,'::', .. :,' '1 ',,' r ~""""~ I.r ..., ~"\..:;,~ .,1." ........ <:..: "'-,.. ,...., ~i' . ". ! ;.'1' '. j . ;c\'t:- ~;'l ...; . !: I.:\.. "~": :'.: :,\;\ .' .... ..;..... '. . "0- -c .... ./ \. ".. .>' '; .,\)-;~. ....... "....,;' - / '. ..; :};'..A' . ;1" - ..... I \ "" ,..,.,".,. ~:.~/'--.... 1.. '.' .' '4!'FJ-: ~,I . .... :~ \ ...:" 1:,1 v. ..,.:. -:'.J ,"-...;...... ,- '\ " .:.: -.y..... . '.'. . ~.'. '.'/',' ;,..,.;." ..:.;....:": '.f' .:, ...........~. .'. . 1;: 1;.1. "",: . ..:. A. "......: '~". ~; .........,:'.~ i-bj 11\' , ....j ". :,: ;;;.1 : . i .'1 i:.,-,; 1.1" ,. :.:..::.J';" ........ .....~ 1i.'.1 . ~ ,....;) ;;::1. ..' ", ~td" 1.'__ L '. . I 1 u.....,R ~~it H. '.'" I--J 1...~i~...I' ,ll" .' " !'<;,::~? :~~:;":.:/\_':', ,.-:, <,-'<~~ /' . " I-;::-i: . ':., ~:::<~~':~;:>_.;:~;,:,~": ~2 "oJ . ""-.',, __ " ,,__,j 45 MIN 27 SEC W TAN TO LAST DESC CUR 101.98 FT, THN 5 DEG 19 MIN 42 SEC E 48.16 FT TH WL Y 88.68 FT ALG A T A.J.~ CUR & AN INCLUDED ANG OF 145 DEG 09 MIN 49 SEC, TH S 40 DEG 09 MIN 53 SEC W TAN TO LAST DESC CUR 72.05 FT, TH SWL Y 98.70 FT ALG A TAN CUR CONC TO NW WITH A RAD OF 85 FT & AN INCLUDED ANG OF 66 DEG 31 MIN 46 SEC, THN 73 DEG 18"M1N 21 SEC W 17.22 FT, TH S 30 DEG 30 MIN 23 SEC W 159.41 FT TO WL Y EXTN OF NL Y LINE OF TRACT B REG LAND SURVEY NO 48, TH S 89 DEG 10 l\.1IN'E 670.50 FT TO POB, AKA PRT OF LOT 5 REV ADD SUB NO 47 SUBJ TO EASE OF REC, respectively. ADDRESS: 7381 Peltier Circle The petitioner requests that the Centerville Planning and Zoning Commission consider re-zoning above-mentioned property for future development. The said hearing will tl!l$e place on Tuesday, October 1, 2002 at the Centerville City Hall, 1880 Main Street in "the Council Chambers beginning at 6:30 p.m. or shortly thereafter. City Hall is ADA accessible. Requests for hearing assisted devices or a sign language interpreter must be received before 4:00 p.m., September 27, 2002. All persons interested are invited to attend and to be heard orally or in writing. You may contact the City Clerk's office at (651) 429-3232 or by facsimile (651) 429-8629 if you need additional information. September 11, 2002 Is! Teresa Bender..-(.~. City Clerk Published in the Quad Community Press September 17 and 24, 2002. AI~7!ii:~:( CurrentlyZoned/~- .., .>:., ,. . ; ,:.::.,;,,~ ~.. ."',.1.... urrenl!yZolledR1.,,:,' , ==--- /:i~~~T""""';;'''''''-., ',' ~~~~"" r " 7;C~~J,~r:~^:'~~:r~'. ,;'$~. 1.'''' if:!'" ater . .n \ -}~~ ~~ t ....... AI ; ". / - ,"-' ""'! ' !\l--:;; <~\j .' ......~. I.." . I. i ~ ~~ " ' .. .- I; . [." /~; >;"" '. ' ? '. I'.,',; :.,,'.1" -:-i ,: I'.'; , " t'.' /,!; -; ::, ,,~ I', ,1.::. ~ -' L . ,,<': ----J /---:. . " .//" i:.' ..,.~ f~- ,.'C /'.:,' .... '/,::- ..~ nn I.,.f'''''?' .. p.;.Y.' ~ \ :C.:." . ""- . ,.;.' \- " . ~i" .:'K:r".I\':;I> . ,,\ -\ ~ 1;",' r.,': ..'...... V___~' "i ~ ; '''-c'::.;' -;:/:1",... \3: .;c., r'~.' ;~. :;:i\':::;; ~y~~~ .., ,'.: ' :.,;.' ....:. .' '. ". . r>., JI/ 1'1,.':'" ,','';' '.~. . \'. '. I. .' .. , I;' .... '. ,.... \'i, ,. ...i........... ',> /~ ;:;~1't' ,~lt\'.i:~:. " ,.. I.... Ie"..' ,.... ..... c..:..:...J . .,J. Ie. ...... , -~, ,.",- '\" \',:,'.:::',;, ri.., .....M ;F7:':' ;.,; '. \ f\ g.. I' )'..., ". ~:J~~' ~I>~; I' ',.. ./ \ '. .... I .' " . ',; . .' '. ....; l '.' I IT r-c II r--r W Pi i r ~ \'1 ~ ~ j'..<:_,'i:',j.;' ,'_ >' -,I, rl , + H ~>: t .C-'_ ~ r I 'E,,-ta6fisf,eJ 1857 1880 Main Street Centerville, Minnesota 55038 (651) 429-3232 RECEIVED Of Sanna Buckbee $250.00 7381 Peltier Circle FOR: . Rezoning Application CK#15635 7381 Peltier Lake Circle I Account Code Amount , I BY Kim Stephan I September 6, 2002 I Recaipt # 7851 CITY OF CENTERVILLE APPLICATION FOR VARIANCE OR REZONING VARIANCE *FEE ?J!J), Ct? REZONING y: DATE PAID STREET LOCATION OF PROPERTY: 1:561 p~L-n.E R... :SEE ATTAG 'H-f'D '1/l/N:GZ A C IN CU; LEGAL DESCRIPTION OF PROPERTY:' \1-\ . '0\ .1. J- 3 \ - OOLJ -00\0\ - ()D23 SIZE OF PARCEL ( s) /6 + l-roi2~ PROPERTY OWNER: Jblm. "I 56Lilf1uL. -t1-~lLkbet . PHONE if (}31. L/zh -1's30 FEE OWNER: Sf1:rrll;': ADDRESS: '-V3Bj )-'tLTI e,e.. C~ i RCL& b,Nl1aeU iLiA;:: , (ViN APPLICANT'S INTEREST IN PROPERTY: "f. FEE OWNER CONTRACT PURCHASER LEASE HOLDER OPTION TO PURCHASE DESCRIPTION OF REQUEST: KcLOfE. FRDi('r/! R i - RU(21cL P E':':J lDE],J.nAL 'TI) fl.::2-.,.SlNbLE FA\VIIUf REASON FOR REQUEST: eEVt3.~rPAEfJl: 2r:~ E:. f~udtb>>- Signature of applicant ~ It- <J. ~,-khv.1.-- , ~~ c:?Bv-;~;>r-- Si ature of property owner Q ,'i /D''1 1 '-P ,r Date * Plus any additional costs incurred for engineering, legal fees, publication or other requirements. ~-=~~""""-~~~~"W':"-'-~.\'P~ "- - fi F? (J P () ;:3 E~ [)._,~_LI:-'~: () F) ,E:,.flr.f:...'t.-'______~ F: ,'~:\ (~.~ r~i T FJ T'l (~, I\T":-\ . --"...-' ".~ 1""_._ ,_ ,.J" t k.' 5..F;:(ELn..: i':Jt p;.~rt -)f Gov~tn;,~/~{'.t Lot :;,;C~!0h rC'Ni1:st:ip ,j:, i"\::.;:r.ge 22" A.notw COUil.I,/, innesctG ck::scribed cs :foiiov!,;3: .:::mmencing tJt the most ~'veste(;y .;;Crn6i"" __" '{DCi Ldnli Sur';Jr2;:v ;\10 4.8.: lence on en Gssu[;-'ied cC'-crinq ,~f Sct.;th B-3 ;j':=fji",2'.-;:3 i;3 ~',;':inute,s 00 .seconds E(;31: ch)l'"i\] 'ti,t; ;'t:;~,~:;eS2~thSO~;~;~~::e~~ -0, '~'~~~,~~~~)~j,55 ;~~~,);,~e~;~t '~;~,~,~g~~,r~~~jt~er7:i~n:O~th,'r:\! stonGe ()f 340.00 r(:;iet to i:heNe:st,~rJy line of :-sdd Trc~ct A;. .~hence South 00 d;~grees 50 inui:es .00 seconds West Gtong 'Sdd westerly iine q' di:~rt~)nG'3' I.)f 52.GO feet to the .eastar1{! d:enslor; 'of the northerly line fyf Tract B. ;~~2qf-5ter;'::0 L.Jnd Sunfey No. 48; thence North ;t degrees 10 minutes DO S~C00ds \Nest Giang said T;OrU'1 )jne ond i!seosterly extension (j stance of "106.50 h?et to the point of begk;nirq c;r the property ti) b~ described; them;e )r:thwssterlv" 72,,66 f.eet aJonq (1 non-tanqentfni ctn.......JB C:OliCCV~ to the southwest 'Nith G ~ord becri~g 'of North 60 degr.ees 1'8 mfr.ut.BS 08 S€CG0:ds West, a radius of 50.00 feet cnc 1 included angle of 83 degrees 15 r-ninutes :.5 i secct'1ds to -a point of revers~ cuP/orura; ence 'westerly 69.84 feet clang {J reverse curve conccve to the north with c radius of )0_00 're.at cnd a central' ancie of 40 degre.;;s CO minutes 50 seconds; thence North 0'1 ~-grees 56 minutes j,3 se~";onds 'Ne-s! tangent to the pre\/lcusly described cur/a c stonce of 90.9,3 fe~~t; then(~e. -'Nester!y 92,39 feet (!)cng C tangenUd curve concave to the JlJth 'Nlth a radius of 55.00 -feet. Gnd en induded Gngie ,~f 9$ degrees .1.4 minutes 36' conds; thence ,South 21 dB-grees 4-9 rninutes 11 seconds iNest tangent to the previous ~8cribed cunie Q distance of 15.47 fe€:t; ther;ce -NBsteriy'_ :;7,77 feat akJiJ9. a tangential lrv€ COflcave to the r,o-rth 'J,dth c radius. of 38.00 feet end en included angle of. 1,47 ~grees 25 minut.es 22 secQnds; -thenc~. North '[0 degrees' 45 rr'linutes '27 seconds. West ngent to the previously describetj cur,je. d distance cf 1 G 1 ,9;3 T<eet; thence North 5 :grees H} minutes 42 seconds. Ecst ':1 distance of 48.'1 c- .feet; the-nce westerly 88.138 feet ]fIg a t<mgentfcl I.:ur,€ concave to the' south v;jth () rodlus OT 35.00 feet and en incl1,Jded '9ie ?f 1+~ degrBe~ 09 ;.:-n'nut€5. 4.9 s:con~s; thenqe So~.tp: .40 degr~es;.99,.m,in~t€s 53 cones West tangent to the preVl0US Gescno-ed curve a CiS'tt.:mce of /2.lJ;) reet; (hence uthwesteriy 98,70. feet dong a tangentIa! curve (;CnC~l\je to the northwest 'with a radius 85.00. -reet. end en lndud-t?d angle DT 6c degrees::: ;~rdnutes 4-6 se.conds; thence North 73 CjrBeS '1"8 minutes 2'! sec.;onds West G d1stdnc:e of i 7.22 feet; th~nC8 South 30 degrees 30 nutes L.j seconds liVest a d;staflc-e,Tr '1.59.,4 -1 .tBet rtheriy line of Tr'.1ct e, i~'egistered L:And. :Survey No nutes 00 seconds c.:st f.1 di.stcilc8 o-r 570.50 feet to th,,-'.: 'flester,:yextension .of the .4;3; thence South 89 degrees 10 ~. , l .,.~". ',-0 'L:e pelnt or oeglfjrHng. ReEL 8: at part ~}.f Government. LGt -3. :':"2C'tic,n 1+. rO"~li:5hl;: ':::: ?<3ng,,:;. J:.L, AncK..:::J <-::-0wnty, lnesoto described 0.S follows: mme:ncinq (Jt the :n0$'twe;ste(~y con,et c.r Tract )'" 1;~9J;3-t2:n3fj L;:;.nrj Survey No. 4-8; ~nc:e onanossun'\e-d becri09 'Of South 33 dearees '1;3 rnir:utes 00 .seconds Ecst alone tfie utheriy line of said Tract ,ts., a distance of 355,00 r;;.et to en angle p6int in soid .southerly e cmd the point of beginning of the prop0r:.y to be' ijescr~ted; thence South 42 degree:s rnin.utes 00 seconds East <1lontJ said southerly. line \~ d!s.tar.ce of 340.00 f~et to the sterly Hne 0.( said Tfact A; thence Sou~h' 00 degrees 5-0 m~nutes 00 seccnds West ~j'ionq id. wests-riy tine G distance of 52.CO feet to the ~Gsteriy ,:;<tan.~ion or thE: northerly line of ......~-"'''lli, ~" , , j 1 'f" I".. '. , ._~ ':oj" J, Jl!" '~::'*1 i\ J ~! ,...?t.! ! .c_< J < I f :1 J I ';;-, ~ LV Office _Address_List 9113/2002 First Name Last Name Address Line 1. IVIL~ 1VI~.~jchaJ"(j_ ... ... .Th()ll1e~ono!c::_ull"lll1!..<:lvJ!l.e~ 1 ~~!PeltiElr_ ~~ll [)!i~El.. Mr. & Mrs. Paul Deniz or Current Owner 1667 Peltier Lake Drive ~!,!~~:_~iiY~ll:__.TCe~l~n.<?':~~ITeni2\!n~r-..__:3~tip.e;itI~.~~e;__~~i~.-~: Mr. & Mrs. William Svetin or Current Owner 1687 Peltier Lake Drive "....__._.,__._,~_. ,,_. ".._.m..___..~..., .__,,"m .'.'."_'." "_._~..__ .' _..... __.,__._...."..~.._,__._.___." __"W_ _,._...~'"'__ ......____.'__..." .-._"...__,..".......__" '._.__'.__..." M_s,I!Elnll ......... .?Elas!1ofEl_ orC~~I1!~I1.Elf. .1 ~IlI!PeltlEl!L,a_~El [).!i~e. . I\IIr'~IVI~,<3e()~El .. .E311rr or CUrrEl.ntQwner . .1 Eil!3 Peltie.': ~l!.k.e[)~~El 1VI!:[)ll~n~lJ:"llnburg_()r~~ITElnt c:>\!I1er .1~1!!F'elt!eE ~~~e[)IiYEl... I\IIr'!Ell1)' _ . ...E::I~llf1()rc:u~l1t0Vlle~ 170_1Pelt!er.~~El[)ri"El.. Mr. & Mrs. !I13GY Tratar ()f ~urrent ~.Elr ..... 171.0 PEl!!iElf~~l?ri~ll.._ Mr. KennethKost or Current Owner 1715 Peltier Lake Drive ..--+<0...--.....--,----.'-..---.. .__,,_. "'..,_.. """"-___"'__'0"._'_'_"','_'_"''''''__ IVIf,~IVIJ1;:D()1l9Iasprewlo or<::urrent()\!ner _ 1718 Peltier L~k.e I?riIlEl.. Ms. Bonnie Larson or Current Owner" 1724 Peltier Lake Drive Mr_ &-'Mr.s~ Edward Albrecht or'-Current Owner <-':'1'i29Peitie'riake"Drl~e' ___,.._...,..... _.." ........__....._ . .., _. __._'''''. ...... ........._..._ ,. _._ ....~.m ....._.__"_~n_"__".m.",'''_'_'_'''_''..._.___..._~'_'' . Mr. & Mrs. William Helin or Current Owner .1732 Peltier Lake Drive ~~~"B;~rs. Marc . ....._~':an~~nlllJrgorc:~'!Elf1!~~) 7~~f'e!ti~':~~Ic.El.[)!i~e;.. .. Mr,.e.IVIJ1;: Ll:}.<Jlll\II()r<ln()r~~'!Elnt~llr .n1?~~.f'~~i~rl<!.~l'll?ri_~e IVIr:. & !Iilr:>:F~j~~ll..I11E3!~nj()r<lorglJ'!Elnt.()\!nElr. .' )?4~ P.elt!er.~~1'l Dri~El... ML~_""r:>:.f3.()JlElr .Shi!TI_()f1OECuITEln!C:>\!~ElL. 17~1 Peltillrl"a.kElQ.~~El . !Iil~. ~.P..1.J1;,p..r:t_~~r . .....,!Iilo~IElr.()r.<::lJrrllll.t.()\!I1Elr.. .1?~l? f'eltiEl.~~a.~e..!?ri.~Eln_ Mr. & Mrs. James McBride or Current Owner 1759 Peltier Lake Drive ....-, -..-"-..,, -- -- . - .--_....,--,,--... .-- .. - ,,--"""'. -.- ....". .... .-...,.. ......_"....._...-..-..--".."--_......-.",,,.,, .-... .. ..-..--.._..._--_...~.- ..__..,_.._"-----,,~-".. I\IIr: ~!Iilr:>:~Elrtl<l.J:Cl .. .J\Il./i_1l9llf ()~Gu,!ent.2~IlElr_ _ .1 1.~?P.Elltier.L,ake [)~"'El.. 1\II!:.e.P..1.~:.:r!rr1.c>!~Y_. Larson or Current Owner 1775 Peltier Lake Drive Ms. AnnSchwartZ(;':Current.ow;.;er-1782Penier Lake6iive _ _ ..."._w..... ....0 __...._ '_'0""". .-_,," ,_. ...."....... _..m.._~"_'''".... <.....__,..._.__ ,.__ __., __._...._,........_"_._,,..._".._ ..,....,.___"__ ''',..'.' Mr. & Mrs. Michael Horsnell or Current Owner 1783 Peltier Lake Drive .__..."_,,.....__.... _."",,___ _,,'_"""_"'W__... '" ........._......... . .." .~..."_'_'""'" .'" __,,_.___,__,,_.._._......__...._._. __,_ ~~nS.u.z_lIl1!1e_Sel:}~eJ_~<::llrrent OW!le.r . .n '._ ........ !!Il~EEl~ie~_~.<l~e!?~e <::llfl:El.l1t_~I1~r.__. . _ .1!13~P~~.!ElE~ake i:l.~"El. Mr. & Mrs. Theodore Erkenbrack or Current Owner .7377 Peltier Circle _...~._.._.___~"__...,__~_________,,.._._..M__.._._.______._...._n__'''._ ...._____.,..~",_"__..._.__...._w'.._._..__..._._"..___~.^...._"_....____. ~E:_~_!Iil.~. John_m~~u()kPlll:}1I/ .... .n_7~IlJ_,=el!~.9.irc;l.e._ Hatem Qamhieh7251 Clearwater Drive ."",_,''''~_..,,__.n... ____...,.~_,,___._... ._....... _..__."._ ...._....~.__...~~._.."'____._.____.n..'. Ms. Barbara .Wicks or Current Owner 7260 Clearwater Drive ~r.-~J.l-iS:.Q~.ryl.._....n<::U",;.l:}Il()emor~~~~~t~~~r-.:t?~I~I~~!VI~t~(i"~v~- ... ... "".s:C::.t1~_1)'1 ... ... .~?<lcco()~.c:lJrrEl~~~ner 7267 CIEl.IJ!Yiat.e.~Drive !Iil..r:&_P..1.J1;:!e'!)' . .. ... .~Eleof9.lJf1".ElI1~~\!':l.er...7~.8.<::le~.tyoI~!El~D~~~. Me & Mrs. Dale 'Meyers or Current Owner;7277 ClearwaterDrive rVir . "i'MiS:- Ria" .Von -Wai(lor'CuITerltOwrier'.'724SnCentervilIeRoad' Mr.n&Mrs. TimothY Schweppe or Current Owner ... -7249CentelViile Road"" il,ir."[il,iiS: R~}J~~-... ..........~of!ir~~~~s:ul!ii~t__~.I1.El~_=_...,t?~~"G.e_~t~;,.,j1leR~ad...... 1VI!::~I\IIr:>_'g~l)'m I3tu~~c:.Il~.':<::llll"Elll.~.<:lvJ.I1El.':.__. !2.51. <::entfOf'J.iI~e ~~~<;I_ .. Mr. & Mrs. Eric Holmstrom or Current Owner '7262 Centerville Road ._.....--..''""..".._"---,,---_..-.,-~-,,. ---..----....,---....--.. -.--.....,-,-'"-"---,,._<'".._---~,--"~..-._--_.., ""." .. ._,,'-.,---_.._.-_.._.._'"..._.._~.,,-_..._,-_-..-.--- Mr. & Mrs. Donald Simonson or Current Owner 7263 Centerville Road r;nr.~~iS:Fi'~~~..n... .., .ifib~~~;;;:C5."ui!~iii~~;::.- -:t:~.f~~nterYIi!~B.~<[-. ......... !IilE:~_Pot1~:Q.()1J9!~~.:rlJ~.El().I1o~.c:1l.~n~ OwnEl.': . J.?~~_<::~ntEl.~I!.El..I3~~<;I. ""r:~..!Iil~:~.lJf1l:}f '_?c~()I.z()r(~urrEl.l1!~.El':..... . .. ..73?~.<::Ell1.t!o!J'\/iI!El.l3.IJ1!.~... Mr. & Mrs. Michael Maki or Current Owner 7283 Centerville Road _..._--.- ".-.._~_._,,-_....-._--,._----..--- .-.... --_..._._.,~._-...-.~..'"_..... .-.,-_.- .."...--.--.--",-.- --..-".....-., _..._-._--_.__...".~.. ----"._."-,,. ""f, .~.""lS' AO(j~ll~E~~f1\;1t()n.()r.~urrEl.n:t.2~e.r__,1EiIl2l,,<l.~Ellllll.<:l_~i~IEl__ Mr. & Mrs. Michael McCortney or Current Owner .1678 Lakeland Circle .< I _ Page 1 Office _Address_List 9/13/2002 First Name Last Name Address Line 1 Current Owner '1682 Lakeland Circle __"'_'.. ... .",. _~... .. ...... '.' "". _,_.__._.^, .... _,__",.'~..._~._'_'_~"'~"M'__'" JII1r:I!.JIi1.~,l3,tElf'b~Il,~u':ll(lr~1!.~r..ClJrrEl.llt.~IlElr ..!??1~J~r.i3!<!QEl.... '... iIIlr,.I!..JIi1rs.,.,/~mes _.__ .C:;/ElllfY IJr CUrrEln!.~Elr. . _u!??4:~JElllr~dge Current ..~2",!lElr... .'7.258.c:;IElIlr.u~i~.!te..... Ms, Marta McCormack or Current Owner .7251 Mill Road "" _"_",___."""__._,__.,, ,. _,,_.....__..._. _...,,_, u. ....." _ _.__._,,_,.'_. ___, 'u_. .,.._~__..~.____.__ .,_," _,_" .. _____'''_''_'_''__''''_'''_,'._'''' JIi1r, 1!.1It1rs.: (;r.Il~(l _ ~iElvert 7?54 lII1il~ !3o.ad IIt1r, & JIi1,~.,/ohr1l<elly or Current Owner 7?5~ MHlf{()Il.<! Mr. & Mrs. Mark 'Labarre or Current Owner 7261 Mill Road ". ..__.._. ..._.,_, ''''_ ,__',"'_mn_ _~,,_..__.,,_.,_, __,,__> ..om ."," ._.",.....__._"".,___.__,_ _ ..' .'.u_. ~,w."'._._m..._"___,_.__._.__." Me & MIS. Tim Stevenson or Current Owner 7289 Mill Road ",-_.. "---",.".,.,._~-.-' ",,-_._.._-..~., -..,. "-'-'-" '-".' .----... .-..--. - ..--. --. .~---~ ---~.~ . .... .-' --'-""-'''--''''"-'''~-_.''-'-' Mr. & Mrs. Michael Scheller or Current Owner 7267 Mill Road "'''_''',,,,,~__''__'_''''_ .,,_.._ "._..~ '_......." ""0-"- Mr. & Mrs. Robert 'Hoye orCurrent Owner. 7288 Mill Road curreni'2W11ei . ., 7?94MinRoad Mr. Michael Schweitzer or Current Owner 1822 - 73rd Street Current Owner . . '.. . .... ....... ; 1831 -- 73rd Street ____"...'^__".."_."_,,....,,_. ...m_....."_____..... _ ,,_,.. 0" .. _."'.,__._...___....,__....._......._. Mr. Daniel .Schleusner or Current Owner : 1830 Quebec Street ....,...".___......_..... _"".. 'u._.. .,.'''._____... ..."___.",_,__.._ ",.__....._....___..__,__...._,._."._"'"'.,_.,_~__._... Mr. Robert Citro or Current Owner '1833 Quebec Street ~r,'_~a.'iiY 'Hin~s:~~'~u.rre~i:(j~~Eu" ...18~6Ci;;ebe.c:~r~~t JIi1!., .M~r~. . ....~rllEl!jl)roEc;~rrEl_nt~l1l)r ... .18~~91J.El~.l)~~~ll!_ ML_~~rs.,~r.?Il!. .. . .. .... !'_El!.l)rs.~rg~rrElllt2'll11er .1.?~:!_~l.lvoir. Strl.l!"!_ ... ~r:~M.Il',.~~~()'Y.__ West or Current Owner ,1825 Revoir Street JIi1r.. ~.~.rs.:I?~r1iel__. .:.r:J~I~~n:<:li~~n.:fl.nt:2\Vij~~..... ........- j82~:~~?;i:#;!ieet: .:........ Mr. & Mrs. Kenneth 'Anderson or Current Owner '1831 Revoir Street ""._..'.______..._."._'''_.._~_.__r.. ___ "_m''''__''_''._~__.. ''',__.__._.___....... "______.__...__"".,,....,_ ._._. .__......,,_..... ."...~__.____~.____.._ iIIlr,~.M~:~tl).Ph~1l .. ... ;l:lo.r.Ilor <::~rrEll1.tg"'llElr . ..1~9~,~l)':'()ir.~!r.lll)!, __ .. I\IIr, I!J()r.Il~;;f'air!>r()th.ElrO'~SIJ'!~I1.t..<?,~l1.ilr ;1~~~.F<El':'o.ir~tree! iIIlr,!5~it!1._. .___.. '.' :~~':'~Il()I(~(;/J()r_(;I1'!eE!,2'I/!I.Elr..' !:26~.Q~~.MiflB.~~.__ Mr. & MIS. Mark Hobscheid or Current Owner 7277 Old Mill Road ~.r.:'f_r;,,-~=Ro~~rt.::]th.'<?:~P'.s~~~~~~~jrenl.o;;ri~i'~'?~~I.()i~~~I~.oad'~..'. r.IIr.:I!.~rs.:~~~I1..Il..n1..._F.!~El:rn~!l.or(;uITElI1!0.v.ner .!?~.1..<?~JIi1."I.l3:oa9.. Mr. & Mrs. Daniel Belland or Current Owner '7299 Old Mill Road I\IIr~~'~~:[an}fii~:..:1'{<l'r0~rE~i~etii~~~ri!~2.,i'.?~9~21~:~I!I~~~~~L'~. . JII1;;:.JIlSuelifl!l".___. .. ;~r.Ilith.o.r:<::l1rr.iln~g'l/!].~r__... .;!3.19.QI~l\IIiIlRo.a<! Mr. Matthew iRehbein or Current Owner 17313 Old Mill Road ~f::~~~,ti.r11itf1Y:='~I~soYi.o;.~~i!~~ig~n~.:__r?~i~21~MliiR~i~=::: .. fll!r~ .JII1..~Kef1l1.et~... .,~Il~EllrTleiElr.or:(;u'!ElI1.!.2'II.I1Elr .;!3.??<?I<l..MiII f3.ll.Il<! .._.. Mr. & Mrs. Burton Essex or Current Owner 7333 Old Mill Road Mr:&--Mrs~F;edro--- "'''saiiiar'orcurreni.owner ."73360IdMiliRoad.' _"__'<' .".__.__._....~.....u___...__.___..._ .. __.__,__.~. _.___,,"_ __ ,...__..."._._...__.__._..__~.._....,w m... _ _._.___._.-"_..____~.~ Mr. & Mrs. Troy Greene or Current Owner 7354 Old Mill Road i0~}?~6'!S~~il~r:.~M~ .<::~rr~llt Owner ....i7iil~2!4.r.iilli~i~~. fll!r:. &.1It1r:s:.F<()~ert... ..ElIJ':ll~IlbIElr orc:;~rr.l)Il! _~nilr..:7.381 tIn.ill.~().a.c1__. 1\il!.,.&._tlnrs:F'a.t~c.kf'r.lJt~()r:(;urrElrll()'IIIlE')r. .... _._.__7.3~4:~ill.~<:l?<!.... ... fII!'::.<::r?i(l__Elod~~r__ ..c:.u,lTE')nt 0".nilr 73.1!~.JIi1"I'3<:l1l~ fll!E:,F.rc:cJIi__~ ....'E!s.cher U()r CIlrr.Eln!g~ner 73.~.6J1i1i~.~.?<!. ,__, Mr. William Bowen or Current Owner 7397 Mill Road " Page 2 " It ': TO: Honorable Mayor and Council Members FROM: Parks and Recreation Committee SUBJECT: Paving of Laurie LaMotte Memorial Park Parking Lot DATE: October 4, 2002 At their meeting of October 2, 2002 the Parks and Recreation Committee recommended to the Council the paving of Laurie LaMotte Memorial Park parking lot in an amount not to exceed $49,500. Funds to be expended from Park Dedication Fees upon receiving three (3) quotes. The Committee requests your consideration on this matter. W\ti ~U~\S 1f Mis ~ , C Of'.o. tJ~~ ., ~Lw-~S ~y P{U/~ ({ f:>cLt'i0-~ i/ :.1 tic Cuiu)L 1\ - i 1 ~!:, 1:> f/vc;, . [Deu} - -tm 0vsf-Lo ~ tD V y,e i-<-V vo.--~ ') --b toYlC€ C;S-1/C~ sb. ~ WiL~r So wr };fOy(1- ~.t-- ~<;fro~. ~-~M'j ~ 'EstabEished 1857 STAFF REPORT DATE: October 9, 2002 TO: Honorable Mayor and City Council Kim Moore-Sykes, City Administrator )ttU0 FROM: RE: Special Noise Permit for K'elly' s ............................................................................ BACKGROUND Bill Bisek, owner of Kelly' s comer is requesting that the City Council again review his request for a special noise permit to allow him to have a band playing outside during his customer appreciation event scheduled for October 12, 2002. '< At the September 11th Council meeting, Councilmember Capra had indicated that she could vote for Mr. Bisek's request if the band played between the hours of7:00 p.m. and 11 :00 p.m. Mr, Bisek has since indicated to Staft'that he has rearranged the starting time ofthe band to 7:00 p.m. This issue has come before the City Council at two previous meetings, each time the approval was denied due to a tie vote on the question. . , Effective: 1/10/90 City of Centerville Ord. #49 STATE OF MINNESOTA COUNTY OF ANOKA CITY OF CENTERVILLE ORDINANCE #49 AN ORDINANCE RELATING TO NOISE, PROVIDING FOR THE ELIMINATION AND PREVENTION OF PROHIBITED NOISE, AND IMPOSING PENELTIES FOR VIOLATION. The City Council of the City ofCenterville does qrdain: SECTION L NOISES POHIBITED. Subdivision 1. General Prohibition. No person shall make or cause to be made any continuous, objectionable noise due to intermittence, frequency, beat, shrillness, or intensity that annoys, disturbs, injures, or endangers the comfort, repose, health, peace, safety, or welfare of any person or precludes their enjoyment of property or affects their property's value. This general prohibition is not limited by the specific restriction of the following subdivisions. Subdivision 2. Exhaust. No Person shall discharge the exhaust or permit the discharge of the exhaust of any stream engine, stationary internal combustion engine, motor boat, motor vehicle, or snowmobile except through a muffler or other device that effectively prevents loud or explosive noises there from and complies with all state laws and regulations. Subdivision 3. Loadinl;!:, Unloading, Unpacking. No person shall create loud and excessive noise in loading, unloading, or unpacking any vehicle between the hours of 10:00 p.m. and 7:00 a.m. Subdivision 4. Radios. Phonographs, Paging Systems. Etc. No person shall use or operate or pennit the use or operation of any radio receiving set, musical instrument, phonograph, paging system, machine, or other device for the production or reproduction of sound in a distinct and loudly audible manner as to disturb the peace, quiet, and comfort of any person nearby. Operation of any such set, instrument, phonograph, machine, or other device between the hours of 10:00 p.m. and 7:00 a.m. in such a manner as to be plainly audible fifty (50) feet from outside the property line of the structure or building in which it is located, in the hallway or apartment adjacent, or at a distance of one hlU1dred fifty (150) feet if the source is located outside a structure or building shall be prime facie evidence of a violation of this section. Subdivision 5. Participation In Noisy Parties Or Gatherings. No person shall participate in any party or other gathering of people giving rise to continuous noise, disturbing the peace, quiet, or repose of another person. When a police officer detennines I Page 1 of3 '. , Effective: 1/10/90 City ofCenterville Ord. #49 that a gathering is creating such a noise disturbance, the officer may order all persons present, other than the owner or tenant of the premises where the disturbance is occurring, to disperse immediately. Subdivision 6. Loudspeakers, Amplifiers For Advertising, Etc. No person shall operate or permit the use or operation of any loudspeaker, sound amplifier, or other device for the production or reproduction of sound on a street or other public place for the purpose of commercial advertising or attracting the attention of the public to any commercial establishment or vehicle. Subdivision 7. Animals. No person shall keep any animal that disturbs the comfort or repose of persons in the vicinity by its frequent or continued noise. SECTION 2. HOURLY RESTRICTION ON CERTAIN OPERATIONS. Subdivision 1. Recreational Vehicles. No person shall, between the hours of 10:00 p.m. and 7:00 a.m., drive or operate any mini-bike, snowmobile, or any other recreational vehicle not licensed for travel on public highways. . ~ Subdivision 2. Domestic Power Equipment. No person shall operate a power lawn mower, hedge clipper, chain saw, mulcher, garden tiller, edger, drill, or other similar domestic power maintenance equipment between the hours of 10:00 p.m. and 7:00 a.m. Snow removal equipment is exempt from this proVISIOn. Subdivision 3. Refuse Hauling. No person shall collect or remove garbage or refuse in any residential district between the hours of 10:00 p.m. and 7:00 a.m. Subdivision 4. Construction Activities. No person shall engage in or permit construction activities involving the use of hammers or the use of any kind of electric, diesel, or gas powered machine or other power equipment between the hours of 10:00 p.m. and 7:00 a.m. SECTION 3. ENFORCEMENT. Subdivision 1. Noise Impact Statements. The council may require any person applying for a change in zoning classification or a permit or license for any structure, operation, process, installation or alteration, or project that may be considered a potential noise source to submit a noise impact statement. It shall evaluate each such statement and take its evaluation into accOlmt in approving or disapproving the license or permit applied for or the zoning change requested. Page 2 on , ~ I Effective: 1/10/90 City ofCenterville Ord. #49 Subdivision 2. Criminal Penalties. Every person who violates any provision of this ordinance is guilty of a misdemeanor and shall, upon conviction, be subject to a fme of nor more than $500 or imprisonment for a term of not to exceed 90 days, or both, plus, in either case, the cost of prosecution. Each act of violation and each day a violation occurs or continues constitutes a separate offense. SECTION 4. SEVERABILITY. If any provision of this ordinance or the application of any provision to a particular situation is held to be invalid by a court of competent jurisdiction, the remaining portions of the ordinance and the application ofthe ordinance to any other situation shall not be invalidated. Adopted by the City Council this the 10th day ofJanuary, 1990. (Sifffiature on File) George Haberman, Mayor Attest: '< (Signature on File) Tamara Mitz-Miller, Clerk! Administrator Page 3 of3 ~g;;: Waived (!}ItaLe:/~) C@~:/~} ~eewe~: 2002-02 CITY OF " , CENTERVILLE ~ ~/~ 9%Me rfiJ5'e?Wlit (!}I~, (Qetok~ 12, &002 (7:00p.m. - 11:00) PURSUANT TO APPLICATION THEREFOR~,!"Wffff'fl~~~nt of a fee being waived and upon investigation and satisfactory evidence of the qualification of the Iicense~<;$')nereinrl.d to receive the same and that the place of activity hereinafter described is a proper and legal place t11~~efore,*f' ,"J',;Wf~ :">' _:;,. ";;,:~i,,'if"'+~,:,,,,::':'::i:i'i6:::' ,r ,:_', ,: ..,;. This license is non.transferable'e""f~;,e~!;~,MvPQnsent of the auth~rity issping :~~me. WITNESS THE GOVERNING BODY OF THE CITY OF CENTERVILLE, and the seal thereof this 9th day of October, 2002. The City Council of the City of Centerville ICENSE lSHEREBY GRANTED TO " Kelly's Korner TOTemporariIY;Pff,~r~NoJ$"ei'~!~c~ec,tjngptli!e )teqLi~e~ time of 10:00 p.m. per City escribed as70~8qeriter!lm~ Ro~d IN THE GIn' QF CENTERVILLE in said County ~l\,-.,,;'i-.i1c,j:gr:" (~~",- -~,,,,,,,, y} ,7.' n>.. \~'i' ;;?; ,:'it!' For the term of one (1) even'! Ordinance "ON THE PREMISE, and States. By: Attest: City Clerk Mayor Teresa Bender From: Sent: To: Subject: Peterson. Tom W Itpeterson@bonestroo.com] Wednesday, October 02. 2002 9:36 AM Teresa Bender (E-mail) CSAH 14 Watermain Hi Teresa, We are putting some numbers together for you for the assessments. The total project cost is $197,619.00. This includes indirect costs (engineering, inspection, testing) The City's portion is $41,760.00. This is for the additional cost of 12" vs. 6" diameter pipe (trunk) and for repairing the sanitary manhole in front of Waterworks. The remaining amount will be assessed to The Shores, Rich Defoe and ten residents along the road: $155,859.00. The question is what method to use for the assessments. last January and February, trying to figure what option fax you what I came up with for options. Maybe you can those meetings, I looked back at my notes from was chosen by the Council. I will check the council minutes from Thanks. . Tom Peterson Bonestroo Rosene Anderlik & Associates 651-604-4868 651-636-1311 (fax) tpeterson@bonestroo.com 1 '. ...ienitervi{{e .;~..., -. .-' .:. "...c. I .. "'? 'Esta.6{iskecf 1857 1880 :Main Street co Centervme, M'^L 55038 (Mi) 429-3232 a :Fa:r:, (65i) 429-8629 STATE OF MINNESOTA COUNTY OF ANOKA CITY OF CENTERVILLE RESOLUTION #02 - 048 A RESOLUTION DECLARING COSTS TO BE ASSESSED, AND ORDERING PREPARATION OF PROPOSED ASSESSMENT FOR MUNICIPAL WATER SERVICE EXTENSION FROM THE LAKELAND HILLS DEVELOPMENT ALONG CSAH 14 TO THE SHORES DEVELOPMENT WHEREAS, a contract was entered into for the improvement of municipal water services along CSAH 14 from the Lakeland Hills development along CSAH 14 to The Shores development and the contract (bid) price for such improvement is $164,710 and the expenses incurred or to be incurred in the making of such improvement amount to $197,619 so that the total cost of the improvement will be $155,859 to benefited property owners. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF CENTERVILLE,McrNNESOTA: 1. The portion of the cost of such improvement to be paid by the city is hereby declared to be $41,760 and the portion of the cost to be assessed against benefited property owners is declared to be $155,859. 2, Assessments shall be payable in equal annual installments extending over a period often (10) years, the first of the installments to be payable on or before the first Monday in January, 2003, and shall bear interest at the rate of eight (8) percent (%) per annum from the date of the adoption of the assessment resolution. 3, The City Clerk, with the assistance of the City Engineer and the Finance Director, shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel ofland within the district affected, without regard to cash valuation, as provided by law, and he shall file a copy of such proposed assessment in his office for public inspection. 4. The Clerk shall upon completion of such proposed assessment, notify the council thereof PASSED AND ADOPTED by the City Council this 9th day of October, 2002. Attest Mayor City Clerk Oce 02 2002 11:35AM BOHESTROO ROSENE AHDERLIK 6516361311 CSAH '4 Water Main City of Centerville October 2, 2002 Fila No: 616-01.123 Construction Costs To'tal Base Bid Change Orders, Add'l work, oontingenoies TOTAL CONSTRUCTION COSTS Indirect Cos1s Engineering - report, design, contred management Slaking, inspec~on, recqrd plans. construction engineering, ..Ie. Soil wrings Assessment Flell TOTAL INDIRECT COSTS (2Q%l TOTAL PROJECT COSTS $158,803 5,907 $164,710 $18.775 9,000 4,000 1,134 $32;909 $197,6'9 .' p.2 . < .' Oct 02 2002 11:35AM BONESTROO ROSENE ANDERLIK 8516381311 f'.3 TOTAL PROJECT COSTS: C~)I Costs (Trunk): , 2' HOPE VB. 6" PVC 2700 LF x ($39.00 - $28. 00) Gate Valves: 12" GV vs 6' GV 2 ea x ($2,300.00 - $1,500.00) Reconstruct Manhole at Waterworks: 0.35 x $10,000 Indirect Costs (20'%) TOTAL CITY COST: TOTAL ASSESSABLE COST: $197,619 - 41 ,760 Opt:onl: Option 2: Option 3: Option 4: CENTeRVIl.LE CSAH 14 Waler Maln Assessments 618-01-123 October 2, :2002 $197,619 $29,700 Sub Total 1.600 $31.300 Sub Totsl $3.5QO $34,800 $6.960 $41.760 $155,859 POSSIBl.E ASSESSMENT OPTIONS Developer: 50% $77,929.50 Remainder $77 .929.50/18 units $4.329 ea . Rich Defoe: e x $4,329 $34.635 Developer 10 units, Defoe 8 units $155,859/28 unns $5.566 ea Oeveloper: lOx $5,566 $55.664 Rich Defoe: 8 x $6,566 $44,531 Waterwor1<s Fiat Fee $25.000 $155,859 - $25.000 $130,859 $130.859/28 units $4,673 ea Developer: lOx $4,672 $46.735 Rlah Deloe: 8 x $4.673 $37,388 ($62,388 Total) Waterworks Flat Fee $20,000 $155,859 -$20.000 $135,859 $135,000/28 units $4,852 ea Developer: 10 x $4.852 $48,520 Rich DelClEl: 8 x $4,852 $38,817 ($58.817 Total) -;~t%{~.'en!tervi{{e :_j cd 'Esta6{islierf 1857 STATE OF MINNESOTA COUNTY OF ANOKA CITY OF CENTERVILLE 1880 Main Street '. Centervi((e, M'J{ 55038 (651) 429-3232 @ 1'"(4'( (651) 429-8629 RESOLUTION #02 - 049 A RESOLUTION DECLARING COSTS TO BE ASSESSED, AND ORDERING PREPARATION OF PROPOSED ASSESSMENT FOR MUNICIPAL SERVICES WITHIN THE PHEASANT MARSH PHASE 1 DEVELOPMENT WHEREAS, a contract was entered into for the improvements of municipal services (roads, curb/gutter, water and sewer and street lighting) within the Pheasant Marsh Phase I Development and the contract (bid) price for such improvement is $726,615.90 and the expenses incurred or to be incurred in the making of such improvement amount to $ so that the total cost ofthe improvement will be $ to benefited property owners within the development (22 parcels). < NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF CENTERVlLLE, MINNESOTA: I. The portion of the cost of such improvement to be paid by the city is hereby declared to be $ and the portion of the cost to be assessed against benefited property owners is declared to be $ 2. Assessments shall be payable in equal annual installments extending over a period of ten (10) years, the first of the installments to be payable on or before the first Monday in January, 2003, and shall bear interest at the rate of eight (8) percent (%) per annum from the date of the adoption of the assessment resolution. 3. The City Clerk, with the assistance of the City Engineer and the Finance Director, shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land within the district affected, without regard to cash valuation, as provided by law, and he shall file a copy of such proposed assessment in his office for public inspection. 4. The Clerk shall upon completion of such proposed assessment, notify the council thereof PASSED AND ADOPTED by the City Council this 9th day of October, 2002. Attest Mayor City Clerk Oot 08 2002 10:39AM BONESTROO ROSENE ANDERLIK 6516361311 1".1 Fax Transmission n=:roo G Andol'lik & 111'~es ~4Nd'1~ Date: ~4 /,~z.. To: -:e.r-~.a !at.",e/tr Fax Numoer: _4'2Sl- g&, 2.'7 Organization: L~ ",.f-e..r\/;/ f 1 S'-'bjec:t: Pt..M ("....... f- M4rrt... ,It { From 7:;,.., Pe./v-s""" Our File No: ~{"-o&l-II; Pages to Follow: I Orfginal \'IiT!1 Follow in Maii: Y5 No..l!:...... R~mar1<.S: :z:. ""'-~ J'lo. 000 . ~r {.4.... 4n'-. ~ "J,~ a..J ey,if~/')JJ ;:;"./t",.es-f- ~~s-f. /II()f~"fIl'~ /f fl!1,s is -fht. 'XQ4- ;'~M/...q" '..it //{dofi,.f'. n{, Gy'. 1"~J.f w,// ~ s ; d- c.$rs 40~ 'l: 82 2.. .., Go 10 < {~ o~ Note to Addresue: IfYC'J de r:otrecelve all ortt!e pages ir1 goO<l ~cndrton, please aC"m2 Rf1der atycu( eartle5t cOl1\'~lefIce. Tr...nk You. Bonestroo. Roune, Anderllk and Assoc1ates 2335 We5t Highway 30. St Pal..i.MN 55113.65).636-4600. Fi!!C 051.636.131 i . ",^"M.:xmestr::o.<:am . - - - - - - - - - - - - - - - - - - - - - - - for O1IIce Uu Of'.ly - - - - . - - _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ - - Fa;. ':hen mall: Ye$_ Cl,1 :0 cor:ilrm fa:; was rK~: M.k. copl... I<Jr; File Fax:;::pies co (more th.;n en.,: Ot..,~ No_ l..'f9!nc~""".od.imy. YO$_ No ns_ No_ F""-RI'ftl.mcri9Ni=osc.:dcr "''''_ No Clr.... Oct 08 2002 10,3SAN BONESTROO ROSENE ANDERLIK 6516361311 Direct: lndiroot: Pheasant Marsh Phase 1 Final Project Costs Project No. 616-00-117 October 7, 2002 Total Phase 1 Costs Construction Costs Remaining work (paving) Total Direct Engineering Testing Attorney (0.5%) Record Plans (0.5%) Final Inspections Administration - City (3 %) Bonding and Capitali2ed Interest Total Indirect ",.2 $656,422.16 25.860.00 $682,282.16 $86,300,98 3,088.55 3,500.00 3,400.00 1,500.00 20,000.00 70,000.00 $187,189.53 TOTAL PROJECT $870,071.69 " Teresa Bender From: Sent: To: Cc: Subject: Peterson, Tom W [tpeterson@bonestroo.com] Friday, October 04, 2002 3:50 PM Teresa Bender (E-mail) Schluender, Dan S Pheasant Marsh Phase 1 Assessment numbers Hi Teresa, I hope you are feeling better! I started to look at this project, but do not have all the numbers put together yet. The Original Contract Amount is $726,615.90. The Value Completed To Date (through Sept 13) is $656,422.16. Dan Sch1uender needs to prepare the final quantities, so this number will change. I will get the engineering costs and material testing costs next week. Tom Peterson BonestroQ Rosene Anderlik & Associates 651-604-4868 651-636-1311 (fax) tpeterson@bonestroo.com 1 STAFF REPORT DATE: October 9, 2002 TO: Honorable Mayor and City Council FROM: V;.(1.ll/tt-. Kim Moore-Sykes, City Administrator V ~ I ,/ RE: Appointing an Electrical IJl.spector ............................................................................ BACKGROUND Ken Peterson, the City's Electrical Inspector, has informed the City of Centerville that as of October 10, 2002 he will no longer be performing electrical inspections for the City. He is also resigning from his inspection duties with the City ofLino Lakes. < Staff reported to Council at their last meeting that they would be meeting with a state inspector to discuss how future electrical inspections will be done in Centerville. Ken Cook, the City's building inspector and I met with Dave KicWer who is both an inspector for the State of Minnesota and a private electrical inspector. He reported that he would be the inspector if the City would decided to go with the State and that he could also perform the same duties for the City as a private consultant. Mr. KicWer indicated that if the City went with the State, he would also be the City's inspector but couldn't start electrical inspections until November 1 st As a consultant, he sets his own hours and would be able to start inspections on October 10th If the City decides to hire Mr. Kichler as an electrical inspector, it would be on the same terms as the City had with Mr. Peterson. RECOMMENDATION Staff recommends that the City Council contract with Mr. Dave Kichler to do the City's electrical inspections in the same manner as the City contracted with Mr. Peterson. 1_ _ ~t , 1880 'MainStTeet <J Centervi{{e, 'M'J{ 55038 Extract of Minutes of Meeting (651) 429-3232 <J 'faK (651) 429-8629 of the City Council ofthe City of Centerville, Anoka County, Minnesota Pursuant to due call and notice thereof, a regular meeting of the City Council of the City ofCenterville, Minnesota, was duly held in the City Hall in said City on Wednesday, October 9, 2002, commencing at 6:30 o'clock P.M. The following members were present: and the following were absent: < * * * *** * * * The Mayor announced that the next order of business was consideration of the proposals which had been received for the purchase of the City's $635,000 General Obligation Improvement Bonds of2002. The City Clerk presented a tabulation of the proposals that had been received in the manner specified in the Terms of Offering for the Bonds. The proposals were as set forth in Exhibit A attached. After due consideration of the proposals, Member then introduced the following written resolution, the reading of which was dispensed with by unanimous consent, and moved its adoption: SJB-219247vl CEJ55.19 'J , !~itervi{[e . .J;:/'.JY 'Esta6(isfied 1857 . 1880 gv[ain Street '" Centervilk, 'M'J{ 55038 (651) 429-3232 a:Fa;>( (651) 429-8629 RESOLUTION #02-041 A RESOLUTION A WARDING THE SALE OF $635,000 GENERAL OBLIGATION IMPROVEMENT BONDS OF 2002 FIXING THEIR FORM AND SPECIFICATIONS; DIRECTING THEIR EXECUTION AND DELIVERY; AND PROVIDING FOR THEIR PAYMENT BE IT RESOLVED By the City Council of the City of Centerville, Anoka County, Minnesota (City) as follows: Section 1. Sale of Bonds_ 1.01. The proposal of (Purchaser) to purchase the Bonds of the City described in the Terms of Offering thereof is hereby found and detemtined to be the highest and best proposal received pursuant to duly advertised notice of sale and is hereby accepted, the proposal being to purchase the Bonds at a price of $ plus accrued interest to date of delivery, for Bonds bearing interest as follows: Year of Interest Year of Interest Maturity Rate Maturity Rate 2005 2010 2006 2011 2007 2012 2008 2013 2009 2014 Net interest cost: % 1.02. The sum of $ being the amount proposed by the Purchaser in excess of will be credited to the Debt Service Fund hereinafter created. The City Clerk is directed to deposit the good faith check of the Purchaser, pending completion of the sale of the Bonds, and to return the good faith checks of the unsuccessful proposers forthwith. The Mayor and City Clerk are directed to execute a contract with the Purchaser on behalf of the City. 1. 03. The City will forthwith issue and sell the Bonds pursuant to Minnesota Statutes, Chapter 429 (Act) in the total principal amount of $635,000 originally dated November 1, 2002, in the denomination of $5,000 each or any integral multiple thereof, numbered No. R~I, upward, bearing interest as above set forth, and maturing serially on February 1 in the years and amounts as follows: SJB-219247vl CE1SS-19 .' .. Year Amount Year Amount 2005 55,000 2010 65,000 2006 55,000 2011 70,000 2007 60,000 2012 70,000 2008 60,000 2013 70,000 2009 65,000 2014 75,000 1.04. Optional Redemption. The City may elect on February 1, 2007, and on any day thereafter to prepay Bonds due on or after February 1, 2008. Redemption may be in whole or in part and if in part, at the option of the City and in such manner as the City will determine. If less than all Bonds of a maturity are called for redemption, the City will notifY DTC (as defined in Section 7 hereof) of the particular amount of such maturity to be prepaid. DTC will determine by lot the amount of each participant's interest in such maturity to be redeemed and each participant will then select by lot the beneficial ownership interests in such maturity to be redeemed. Prepayments will be at a price of par plus accrued interest. 1.05. Term Bonds. To be completed if Term Bonds are requested by the Purchase~ Section 2. Registration and Payment. 2.01. Registered Form. The Bonds will be issued only in fully registered form. The interest thereon and, upon surrender of each Bond, the principal amount thereof, is payable by check or draft issued by the Registrar described herein. 2.02. Dates: Interest Payment Dates. Each Bond will be dated as of the last interest payment date preceding the date of authentication to which interest on the Bond has been paid or made available for payment, unless (i) the date of authentication is an interest payment date to which interest has been paid or made available for payment, in which case the Bond will be dated as of the date of authentication, or (ii) the date of authentication is prior to the first interest payment date, in which case the Bond will be dated as of the date of original issue. The interest on the Bonds is payable on February 1 and August 1 of each year, commencing August 1, 2003, to the registered owners of record thereof as of the close of business on the fifteenth day of the immediately preceding month, whether or not that day is a business day. 2.03. Registration. The City will appoint a bond registrar, transfer agent, authenticating agent and paying agent (Registrar). The effect of registration and the rights and duties of the City and the Registrar with respect thereto are as follows: (a) Register. The Registrar must keep at its principal corporate trust office a bond register in which the Registrar provides for the registration of ownership of Bonds and the registration of transfers and exchanges of Bonds entitled to be registered, transferred or exchanged. SJB-219247vl CE155.19 1- ,J , (b) Transfer of Bonds. Upon surrender for transfer of a Bond duly endorsed by the registered owner thereof or accompanied by a written instrument of transfer, in form satisfactory to the Registrar, duly executed by the registered owner thereof or by an attorney duly authorized by the registered owner in writing, the Registrar will authenticate and deliver, in the name of the designated transferee or transferees, one or more new Bonds of a like aggregate principal amount and maturity, as requested by the transferor. The Registrar may, however, close the books for registration of any transfer after the fifteenth day of the month preceding each interest payment date and until that interest payment date. (c) Exchange of Bonds. When Bonds are surrendered by the registered owner for exchange the Registrar will authenticate and deliver one or more new Bonds of a like aggregate principal amount and maturity as requested by the registered owner or the owner's attorney in writing. (d) Cancellation. Bonds surrendered upon transfer or exchange will be promptly cancelled by the Registrar and thereafter disposed of as directed by the City. (e) Improper or Unauthorized Transfer. When a Bond is presented to the Registrar for transfer, the Registrar may refuse to transfer the Bond until the Registrar is satisfied that the endorsement on the Bond or separate instrument of transfer is valid and genuine and that the requested transfer is legally authorized. The Registrar will incur no liability for the refusal, in good faith, to make transfers which it, in its judgment, deems improper or unauthorized. (f) Persons Deemed Owners. The City and the Registrar may treat the person in whose name a Bond is registered in the bond register as the absolute owner of the Bond, whether the Bond is overdue or not, for the purpose of receiving payment of, or on account of, the principal of and interest on the Bond and for all other purposes and payments so made to registered owner or upon the owner's order will be valid and effectual to satisfY and discharge the liability upon the Bond to the extent of the sum or sums so paid. (g) Taxes. Fees and Charges. The Registrar may impose a charge upon the owner thereof for a transfer or exchange of Bonds, sufficient to reimburse the Registrar for any tax, fee or other governmental charge required to be paid with respect to the transfer or exchange. (h) Mutilated. Lost. Stolen or Destroyed Bonds. If a Bond becomes mutilated or is destroyed, stolen or lost, the Registrar will deliver a new Bond of like amount, number, maturity date and tenor in exchange and substitution for and upon cancellation of the mutilated Bond or in lieu of and in substitution for a Bond destroyed, stolen or lost, upon the payment of the reasonable expenses and charges of the Registrar in connection therewith; and, in the case of a Bond destroyed, stolen or lost, upon filing with the Registrar of evidence satisfactory to it that the Bond was destroyed, stolen or lost, and of the ownership thereof, and upon furnishing to the Registrar of an appropriate bond or SJB.219247vl CE1;;.19 indemnity in form, substance and amount satisfactory to it and as provided by law, in which both the City and the Registrar must be named as obligees. Bonds so surrendered to the Registrar will be cancelled by the Registrar and evidence of such cancellation must be given to the City. If the mutilated, destroyed, stolen or lost Bond has already matured or been called for redemption in accordance with its terms it is not necessary to issue a new Bond prior to payment. (i) Redemption. In the event any of the Bonds are called for redemption, notice thereof identifying the Bonds to be redeemed will be given by the Registrar by mailing a copy of the redemption notice by fIrst class mail (postage prepaid) to the registered owner of each Bond to be ,redeemed at the address shown on the registration books kept by the Registrar and by publishing the notice if required by law. Failure to give notice by publication or by mail to any registered owner, or any defect therein, will not affect the validity of the proceedings for the redemption of Bonds. Bonds so called for redemption will cease to bear interest after the specifIed redemption date, provided that the funds for the redemption are on deposit with the place of payment at that time. 2.04. Appointment of Initial Registrar. The City appoints U.S. Bank National Association, St. Paul, Minnesota, as the initial Registrar. The Mayor and the City Clerk are authorized to execute and deliver, on behalf of the City, a contract with the Registrar. Upon merger or consolidation of the Registrar with another corporation, if the resulting corporation is a bank or trust company authorized by law to conduct such business, the resulting corporation is authorized to act as successor Registrar. The City agrees to pay the reasonable and customary charges of the Registrar for the services performed. The City reserves the right to remove the Registrar upon 30 days' notice and upon the appointment of a successor Registrar, in which event the predecessor Registrar must deliver all cash and Bonds in its possession to the successor Registrar and must deliver the bond register to the successor Registrar. On or before each principal or interest due date, without further order of this Council, the City Clerk must transmit to the Registrar monies sufficient for the payment of all principal and interest then due. 2.05. Execution. Authentication and Delivery. The Bonds will be prepared under the direction of the City Clerk and executed on behalf of the City by the signatures of the Mayor and the City Clerk, provided that those signatures may be printed, engraved or lithographed facsimiles of the originals. If an officer whose signature or a facsimile of whose signature appears on the Bonds ceases to be such officer before the delivery of a Bond, that signature or facsimile will nevertheless be valid and sufficient for all purposes, the same as if the officer had remained in office until delivery. Notwithstanding such execution, a Bond will not be valid or obligatory for any purpose or entitled to any security or benefIt under this Resolution unless and until a certifIcate of authentication on the Bond has been duly executed by the manual signature of an authorized representative of the Registrar. Certificates of authentication on different Bonds need not be signed by the same representative. The executed certificate of authentication on a Bond is conclusive evidence that it has been authenticated and delivered under this Resolution. When the Bonds have been so prepared, executed and authenticated, the City Clerk will deliver the same to the Purchaser upon payment of the purchase price in accordance with the contract of sale heretofore made and executed, and the Purchaser is not obligated to see to the application of the purchase price. SID-219247vl CE155.19 2.06. Temporary Bonds. The City may elect to deliver in lieu of printed definitive Bonds one or more typewritten temporary Bonds in substantially the form set forth in Section 3 with such changes as may be necessary to reflect more than one maturity in a single temporary bond. Upon the execution and delivery of definitive Bonds the temporary Bonds will be exchanged therefor and cancelled. Section 3. Form of Bond. 3. OJ. The Bonds will be printed or typewritten in substantially the following form: [Face of the Bond] NO.R- $ UNITED STATES OF AMERICA STATE OF MINNESOTA COUNTY OF ANOKA CITY OF CENTERVILLE '< GENERAL OBLIGATION IMPROVEMENT BOND OF 2002 Rate Maturity Date of Original Issue CUSIP November 1, 2002 Registered Owner: Cede & Co. The City of Centerville, Minnesota, a duly organized and existing municipal corporation in Anoka County, Minnesota (City), acknowledges itself to be indebted and for value received hereby promises to pay to the Registered Owner specified above, the principal sum of $ on the maturity date specified above, with interest thereon from the date hereof at the annual rate specified above, payable February I and August I in each year, commencing August 1,2003, to the person in whose name this Bond is registered at the close of business on the fifteenth day (whether or not a business day) of the immediately preceding month. The interest hereon and, upon presentation and surrender hereof, the principal hereof are payable in lawful money of the United States of America by check or draft by U.S. Bank National Association, St. Paul, Minnesota, as Bond Registrar, Paying Agent, Transfer Agent and Authenticating Agent, or its designated successor under the Resolution described herein. For the prompt and full payment of such principal and interest as the same respectively become due, the full faith and credit and taxing powers of the City have been and are hereby irrevocably pledged. SJE-219247vl CE155-19 . The City may elect on February 1,2008, and on any day thereafter to prepay Bonds due on or after February 1, 2008. Redemption may be in whole or in part and if in part, at the option of the City and in such manner as the City will determine. If less than all Bonds of a maturity are called for redemption, the City will notify Depository Trust Company (DTC) of the particular amount of such maturity to be prepaid. DTC will determine by lot the amount of each participant's interest in such maturity to be redeemed and each participant will then select by lot the beneficial ownership interests in such maturity to be redeemed. Prepayments will be at a price of par plus accrued interest. The City Council has designated the issue of Bonds of which this Bond forms a part as "qualified tax exempt obligations" within the meaning of Section 265(b)(3) of the Internal Revenue Code of 1986, as amended (the Code) relating to disallowance of interest expense for financial institutions and within the $10 million limit allowed by the Code for the calendar year of issue. This Bond is one of an issue in the aggregate principal amount of $635,000 all of like original issue date and tenor, except as to number, maturity date, redemption privilege, and interest rate, all issued pursuant to a resolution adopted by the City Council on August 28, 2002 (the Resolution), for the purpose of providing money to defray the expenses incurred an&to be incurred in making local improvements, pursuant to and in full conformity with the Constitution and laws of the State of Minnesota, including Minnesota Statutes, Chapter 429, and the principal hereof and interest hereon are payable from special assessments against property speciall y benefited by local improvements, as set forth in the Resolution to which reference is made for a full statement of rights and powers thereby conferred. The full faith and credit of the City are irrevocably pledged for payment of this Bond and the City Council has obligated itself to levy ad valorem taxes on all taxable property in the City in the event of any deficiency in special assessments pledged, which taxes may be levied without limitation as to rate or amount. The Bonds of this series are issued only as fully registered Bonds in denominations of $5,000 or any integral multiple thereof of single maturities. As provided in the Resolution and subject to certain limitations set forth therein, this Bond is transferable upon the books of the City at the principal office of the Bond Registrar, by the registered owner hereof in person or by the owner's attorney duly authorized in writing, upon surrender hereof together with a written instrument oftransfer satisfactory to the Bond Registrar, duly executed by the registered owner or the owner's attorney; and may also be surrendered in exchange for Bonds of other authorized denominations. Upon such transfer or exchange the City will cause a new Bond or Bonds to be issued in the name of the transferee or registered owner, of the same aggregate principal amount, bearing interest at the same rate and maturing on the same date, subject to reimbursement for any tax, fee or governmental charge required to be paid with respect to such transfer or exchange. The City and the Bond Registrar may deem and treat the person in whose name this Bond is registered as the absolute owner hereof, whether this Bond is overdue or not, for the purpose of receiving payment and for all other purposes, and neither the City nor the Bond Registrar will be affected by any notice to the contrary. SJB-219247vl CEl,5.19 l______ _ _ _ . IT IS HEREBY CERTIFIED, RECITED, COVENANTED AND AGREED that all acts, conditions and things required by the Constitution and laws of the State of Minnesota, to be done, to exist, to happen and to be performed preliminary to and in the issuance of this Bond in order to make it a valid and binding general obligation of the City in accordance with its terms, have been done, do exist, have happened and have been performed as so required, and that the issuance of this Bond does not cause the indebtedness of the City to exceed any constitutional or statutory limitation of indebtedness. This Bond is not valid or obligatory for any purpose or entitled to any security or benefit under the Resolution until the Certificate of Authentication hereon has been executed by the Bond Registrar by manual signature of one of its authorized representatives. IN WITNESS WHEREOF, the City ofCenterville, Anoka County, Minnesota, by its City Council, has caused this Bond to be executed on its behalf by the facsimile or manual signatures of the Mayor and City Clerk and has caused this Bond to be dated as of the date set forth below. Dated: " CITY OF CENTERVILLE, MlNNESOT A (Facsimile) (Facsimile) City Clerk Mayor CERTIFICATE OF AUTHENTICATION This is one ofthe Bonds delivered pursuant to the Resolution mentioned within. u.s. BANK NATIONAL ASSOCIATION By Authorized Representative SJB-219247vl CEll5.19 The following abbreviations, when used in the inscription on the face of this Bond, will be constructed as though they were written out in full according to applicable laws or regulations: TEN COM -- as tenants ill common UNIF GIFT MIN ACT Custodian (eust) (Minor) TEN ENT -- as tenants by entireties under Uniform Gifts or Transfers to Minors IT TEN -- as joint tenants with right of survivorship and not as tenants in common Act. . . . . (State) Additional abbreviations may also be used though not in the above list. . ASSIGNMENT For value received, the undersigned hereby sells, assigns and transfers unto the within Bond and all rights thereunder, and does hereby irrevocably constitute and appoint attorney to transfer the said Bond on the books kept for registration of the within Bond, with full power of substitution in the premises. Dated: Notice: The assignor's signature to this assignment must correspond with the name as it appears upon the face of the within Bond in every particular, without alteration or any change whatever. Signature Guaranteed: NOTICE: Signature(s) must be guaranteed by a financial institution that is a member of the Securities Transfer Agent Medallion Program ("STAMP"), the Stock Exchange Medallion Program ("SEMP"), the New York Stock Exchange, Inc. Medallion Signatures Program ("MSP") or other such "signature guarantee program" as may be determined by the Registrar in addition to, or in substitution for, STAMP, SEMP or MSP, all in accordance with the Securities Exchange Act of 1934, as amended. SJB-219247vl CE15S-19 The Bond Registrar will not effect transfer of this Bond unless the information concerning the assignee requested below is provided. Name and Address: (Include information for all joint owners if this Bond is held by joint account.) Please insert social security or other identifYing number of assignee PROVISIONS AS TO REGISTRATION " The ownership of the principal of and interest on the within Bond has been registered on the books of the Registrar in the name ofthe person last noted below. Date of Registration Registered Owner Signature of Officer of Registrar Cede & Co. Federal ID #13-2555119 3.02. The City Clerk is directed to obtain a copy of the proposed approving legal opinion of Kennedy & Graven, Chartered, Minneapolis, Minnesota, which is to be complete except as to dating thereof and to cause the opinion to be printed on or accompany each Bond. SJB-219247vl CE1SS.19 Section 4, Pavment: Security: Pledges and Covenants, 4,01. (a) The Bonds are payable from the Improvement Bonds of 2002 Debt Service Fund (Debt Service Fund) hereby created, and the proceeds of special assessments (Assessments) levied or to be levied for the Improvements described in Section 1.01 financed by the Bonds are hereby pledged to the Debt Service Fund, If a payment of principal or interest on the Bonds becomes due when there is not sufficient money in the Debt Service Fund to pay the same, the City Clerk is directed to pay such principal or interest from the general fund of the City, and the general fund will be reimbursed for the advances out of the proceeds of Assessments when collected, There is app~opriated to the Debt Service Fund (i) capitalized interest financed from Bond proceeds, if any, (ii) any amount over the minimum purchase price paid by the Purchaser, and (iii) the accrued interest paid by the Purchaser upon closing and delivery of the Bonds, (b) The proceeds of the Bonds, less the appropnatlons made in paragraph (a), together with any other funds appropriated for the Improvements and Assessments collected during the construction of the Improvements will be deposited in a separate construction fund (which may contain separate accounts for each Improvement) to be used solely to' defray expenses of the Improvements and the payment of principal and interest on the Bonds prior to the completion and payment of all costs of the Improvement. Any balance remaining in the construction fund after completion of the Improvements may be used to pay the cost in whole or in part of any other improvement instituted under the Act, When the Improvements are completed and the cost thereof paid, the construction account is to be closed and subsequent collections of Assessments for the Improvements are to be deposited in the Debt Service Fund, 4,02, It is hereby determined that the Improvements will directly and indirectly benefit abutting property, and the City hereby covenants with the holders from time to time of the Bonds as follows: (a) The City has caused or will cause the Assessments for the Improvements to be promptly levied so that the first installment will be collectible not later than 2003 and will take all steps necessary to assure prompt collection, and the levy of the Assessments is hereby authorized, The City Council will cause to be taken with due diligence all further actions that are required for the construction of each Improvement financed wholly or partly from the proceeds of the Bonds, and will take all further actions necessary for the final and valid levy of the Assessments and the appropriation of any other funds needed to pay the Bonds and interest thereon when due, (b) In the event of any current or anticipated deficiency in Assessments, the City Council will levy ad valorem taxes in the amount of the current or anticipated deficiency, (c) The City will keep complete and accurate books and records showing: receipts and disbursements in connection with the Improvements and Assessments levied SJB-219247vl CE155.19 therefor and other funds appropriated for their payment, collections thereof and disbursements therefrom, monies on hand and, the balance of unpaid Assessments. (d) The City will cause its books and records to be audited at least annually and will furnish copies of such audit reports to any interested person upon request. 4.03. It is hereby determined that the estimated collections of Assessments and interest thereon for payment of principal and interest on the Bonds will produce at least five percent in excess of the amount needed to meet when due, the principal and interest payments on the Bonds and that no tax levy is needed at this time. 4.04. The City Clerk is authorized and directed to file a certified copy ofthis resolution with the County Auditor of Anoka County and to obtain the certificate required by Minnesota Statutes, Section 475.63. Section 5. Authentication of Transcript. 5.01. The officers of the City are authorized and directed to prepare and furnish to the Purchaser and to the attorneys approving the Bonds, certified copies of proceedings and records of the City relating to the Bonds and to the financial condition and affairs of the City, and such other certificates, affidavits and transcripts as may be required to show the facts within their knowledge or as shown by the books and records in their custody and under their control, relating to the validity and marketability of the Bonds, and such instruments, including any heretofore furnished, may be deemed representations of the City as to the facts stated therein. 5.02. The Mayor and City Clerk are authorized and directed to certify that they have examined the Official Statement prepared and circulated in connection with the issuance and sale of the Bonds and that to the best of their knowledge and belief the Official Statement is a complete and accurate representation of the facts and representations made therein as of the date of the Official Statement. Section 6. Tax Covenant. 6.01. The City covenants and agrees with the holders from time to time of the Bonds that it will not take or permit to be taken by any of its officers, employees or agents any action which would cause the interest on the Bonds to become subject to taxation under the Internal Revenue Code of 1986, as amended (the Code), and the Treasury Regulations promulgated thereunder, in effect at the time of such actions, and that it will take or cause its officers, employees or agents to take, all affirmative action within its power that may be necessary to ensure that such interest will not become subject to taxation under the Code and applicable Treasury Regulations, as presently existing or as hereafter amended and made applicable to the Bonds. 6.02. (a) The City will comply with requirements necessary under the Code to establish and maintain the exclusion from gross income of the interest on the Bonds under Section 103 of the Code, including without limitation requirements relating to temporary periods for SJB.219247vl CE155.19 investments, limitations on amounts invested at a yield greater than the yield on the Bonds, and the rebate of excess investment earnings to the United States if the Bonds (together with other obligations reasonably expected to be issued in calendar year 2002) exceed the small-issuer exception amount of $5,000,000. (b) For purposes of qualifYing for the small-issuer exception to the federal arbitrage rebate requirements, the City finds, determines and declares that the aggregate face amount of all tax-exempt bonds (other than private activity bonds) issued by the City (and all subordinate entities of the City) during the calendar year in which the Bonds are issued is not reasonably expected to exceed $5,000,000, within the meaning of Section 148(f)(4)(C) of the Code. 6.03. The City further covenants not to use the proceeds of the Bonds or to cause or permit them or any of them to be used, in such a manner as to cause the Bonds to be "private activity bonds" within the meaning of Sections 103 and 141 through 150 of the Code. 6.04. In order to quality the Bonds as "qualified tax-exempt obligations" within the meaning of Section 265(b )(3) of the Code, the City makes the following factual statements and representations: '< (a) the Bonds are not "private activity bonds" as defined in Section 141 of the Code; (b) the City hereby designates the Bonds as "qualified tax-exempt obligations" for purposes of Section 265(b )(3) of the Code; (c) the reasonably anticipated amount of tax-exempt obligations (other than any private activity bonds that are not qualified 501 (c )(3) bonds) which will be issued by the City (and all subordinate entities of the City) during calendar year 2002 will not exceed $10,000,000; and (d) not more than $10,000,000 of obligations issued by the City during calendar year 2002 have been designated for purposes of Section 265(b)(3) of the Code. 6.05. The City will use its best efforts to comply with any federal procedural requirements which may apply in order to effectuate the designations made by this section. Section 7. Book-Entl)' System: Limited Obligation of City. 7.01. The Bonds will be initially issued in the form of a separate single typewritten or printed fully registered Bond for each of the maturities set forth in Section 1.03 hereof Upon initial issuance, the ownership of each Bond will be registered in the registration books kept by the Bond Registrar in the name of Cede & Co., as nominee for The Depository Trust Company, New York, New York, and its successors and assigns (DTC). Except as provided in this section, all of the outstanding Bonds will be registered in the registration books kept by the Bond Registrar in the name of Cede & Co., as nominee ofDTC. SJB-219247vl CE1SS-19 7.02. With respect to Bonds registered in the registration books kept by the Bond Registrar in the name of Cede & Co., as nominee of DTC, the City, the Bond Registrar and the Paying Agent will have no responsibility or obligation to any broker dealers, banks and other financial institutions from time to time for which DTC holds Bonds as securities depository (participants) or to any other person on behalf of which a Participant holds an interest in the Bonds, including but not limited to any responsibility or obligation with respect to (i) the accuracy of the records of DTC, Cede & Co. or any Participant with respect to any ownership interest in the Bonds, (ii) the delivery to any Participant or any other person (other than a registered owner of Bonds, as shown by the registration books kept by the Bond Registrar,) of any notice.with respect to the Bonds, including any notice of redemption, or (iii) the payment to any Participant or any other person, other than a registered owner of Bonds, of any amount with respect to principal of, premium, if any, or interest on the Bonds. The City, the Bond Registrar and the Paying Agent may treat and consider the person in whose name each Bond is registered in the registration books kept by the Bond Registrar as the holder and absolute owner of such Bond for the purpose of payment of principal, premium and interest with respect to such Bond, for the purpose of registering transfers with respect to such Bonds, and for all other purposes. The Paying Agent will pay all principal of, premium, if any, and interest on the Bonds only to or on the order of the respective registered owners, as ,shown in the registration books kept by the Bond Registrar, and all such payments will be valid and effectual to fully satisfY and discharge the City's obligations with respect to payment of principal of, premium, if any, or interest on the Bonds to the extent of the sum or sums so paid. No person other than a registered owner of Bonds, as shown in the registration books kept by the Bond Registrar, will receive a certificated Bond evidencing the obligation of this resolution. Upon delivery by DTC to the City Clerk- Treasurer of a written notice to the effect that DTC has determined to substitute a new nominee in place of Cede & Co., the words "Cede & Co.," will refer to such new nominee ofDTC; and upon receipt of such a notice, the City Clerk-Treasurer will promptly deliver a copy of the same to the Bond Registrar and Paying Agent. 7.03. Representation Letter. The City has heretofore executed and delivered to DTC a Blanket Issuer Letter of Representations (Representation Letter) which shall govern payment of principal of, premium, if any, and interest on the Bonds and notices with respect to the Bonds. Any Paying Agent or Bond Registrar subsequently appointed by the City with respect to the Bonds will agree to take all action necessary for all representations of the City in the Representation letter with respect to the Bond Registrar and Paying Agent, respectively, to be complied with at all times. 7.04. Transfers Outside Book-Entry System. In the event the City, by resolution of the City Council, determines that it is in the best interests of the persons having beneficial interests in the Bonds that they be able to obtain Bond certificates, the City will notifY DTC, whereupon DTC will notify the Participants, of the availability through DTC of Bond certificates. In such event the City will issue, transfer and exchange Bond certificates as requested by DTC and any other registered owners in accordance with the provisions of this Resolution. DTC may determine to discontinue providing its services with respect to the Bonds at any time by giving notice to the City and discharging its responsibilities with respect thereto under applicable law. In such event, if no successor securities depository is appointed, the City will issue and the Bond SJB-219247vl CE155-19 Registrar will authenticate Bond certificates in accordance with this resolution and the provisions hereof will apply to the transfer, exchange and method of payment thereof 7.05. Pavments to Cede & Co. Notwithstanding any other provision of this Resolution to the contrary, so long as a Bond is registered in the name of Cede & Co., as nominee ofDTC, payments with respect to principal of, premium, if any, and interest on the Bond and notices with respect to the Bond will be made and given, respectively in the manner provided in DTC's Operational Arrangements, as set forth in the Representation Letter. Section 8. Continuing Disclosure. 8.01. Participating underwriters need not comply with the contmumg disclosure requirements of Rule 15c2-12 promulgated by the Securities and Exchange Commission under the Securities Exchange Act of 1934 (the "Rule"), because the offering is in a principal amount less than $1,000,000. Consequently, the City will not enter into any undertaking to provide continuing disclosure of any kind with respect to the Bonds. The motion for the adoption of the foregoing resolution was duly seconded by Member ", , and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. SJB-219247vl CE155-19 L STATE OF MlNNESOTA ) ) COUNTY OF ANOKA ) SS. ) CITY OF CENTERVILLE ) I, the undersigned, being the duly qualified and acting City Clerk of the City of Centerville, Anoka County, Minnesota, do hereby certify that I have carefully compared the attached and foregoing extract of minutes of a regular meeting of the City Council of the City held on October 9, 2002 with the original minutes on file in my office and the extract is a full, true and correct copy of the minutes insofar as they relate to the issuance and sale of $635,000 General Obligation Improvement Bonds of2002 of the City. " WITNESS My hand officially as such City Clerk and the corporate seal of the City this day of October, 2002. City Clerk Centerville, Minnesota (SEAL) Sffi-219247v1 CE155-19 STATE OF MINNESOTA COUNTY AUDITOR'S CERTIFICATE AS TO REGISTRATION WHERE NO AD VALOREM TAX LEVY COUNTY OF ANOKA I, the undersigned County Auditor of Anoka County, Minnesota, hereby certify that a resolution adopted by the City Council of the City of Centerville, Minnesota, on October 9, 2002, relating to General Obligation Improvement Bonds of2002, the amount of$635,000 dated November 1, 2002, has been filed in my office and said obligations have been registered on he register of obligations in my office. WITNESS My hand and official seal this _ day of October, 2002. ., County Auditor Anoka, County, Minnesota (SEAL) Deputy SJB-219247vl CE155-19 " City of Centerville City Council Meeting October 9, 2002 To: Ms. Kim Moore-Sykes Honorable Mayor and Members of the City Council From: Ellen Paulseth, Finance Director Re: Cafeteria Plan The city council met in committee to review the proposal from Stanton Group for the administration of a benefits plan for city employees. The committee proposed criteriaJor the core plan, optional employee benefits, flexible spending components, and a provision for deferred compensation contributions. Two issues have arisen since the committee adjourned: 1. Deferred Compensation Provision: The employee can be given the option to contribute a portion of the cafeteria allowance to a deferred compensation plan. However, the benefits consultant has informed us that if there is a deferred compensation provision, tbere must also be a cash provision. The employee must be given the choice to utilize deferred compensation or take the remaining contribution in the paycheck. 2. Long-Term Disability Core Requirement: For groups numbering under ten employees, the League's long-tcrm disability program can only be implemented with full participation. It was the wish of the council to include the minimum amount ofLTD ($500 benefit) as part of the required core benefits. This raises an issue with the bargaining unit iithe city does not raise the cafeteria contribution to cover the cost of the premium. Since union employees virtually already receive the contribution amount as health and dental benefits ($618.20), requiring them to pay for LTD will reduce the benefits they currently receive. LTD premium is based upon age. For members of the bargaining unit, the current premium would be $9/mo. We recommend increasing the contribution amount by $10/mo. per employee to eliminate this concern. Attached is a resolution accepting the proposal and establishing the parameters for the cafeteria plan. The changes noted above are included in the resolution. ~ City of Centervilfe City Counci{'ResotUtion October 9, 2002 BE IT RESOLVED that the City of Centerville accepts the Options PLUS proposal from the Stanton Group for the administration of an employee benefits plan. BE IT FURTHER RESOLVED that the following guidelines are established for employees ofthe City of Centerville participating in the plan: 1. The city contribution for fiscal year 2003 will be $630 per employee. The contribution amount will be established on an armual basis by the council. 2. The core plan that participants will be required to enroll in consists ofthe following: a. Single health coverage; b. Employee dental coverage; c. Employee life insurance $10,000; d. Long-term disability minimum benefit amount. . < 3. Optional benefits offered to employees shall consist ofthe following: a. Supplemental and dependent life coverage; b. Dependent dental coverage; c. Supplemental long-term disability; d. Long-term care coverage. 4. Employees will be allowed to contribute pre-tax dollars to the following: a. Health insurance premiums spending account; b. Unreimbursed health care spending account; c. Day care spending account; d. Deferred Compensation account; e. Balance in paycheck. 5. The dollar limit for employee contribution to the unreimbursed health care spending account shall be set at: a. $1,500 City of Centervi{{e 'Emp{oyee 'Benefits Current P{an / Cafeteria p{an Comparison IUnion Employees 2002 2003 Current City Employee Required City Employee Employee Plan Share Share Core Plan Share Share Employee Health 288.59 288.59 0.00 288.59 288.59 0.00 Employee Dental 27.41 27.41 0.00 27.41 27.41 0.00 Employee Life 2.20 0.00 2.20 2.20 2.20 0.00 L TO $500 0.00 0.00 0.00 9.00 9.00 0.00 318.20 316.001 2.201 327.20 327:201 0.001 Family Plan Family Health 683.91 559.43 124.48 683.91 Family Dental 65.30 58.77 6.53 65.30 Employee Life 2.20 0.00 2.20 2.20 L TD $500 0.00 0.00 0.00 9.00 751.41 618.201 133.211 760.41 620.001 140.411 10/3/2002 3:38 PM ~ cafeteria plan , UBld Bp8j8JB:> l^JdBn: lOOllt:IO ~ , 1 ~V'OV~ IOO'OZ9 W09L I06'E~Z 1 ~S' LES W~SL 00"6 00"0 00'0 00'0 009$ 01. l O~'~ O~'~ 00'0 O~'~ em eeAoldw3 08'99 89'9 LL"99 08'99 IBlueo AI!WB::! ~6"899 L ~ '90~ vL'9Lv ~6'899 41lBeH AliWB::! Ul~ld ,{)!we:l 100'0 I OZ' LZE OZ'LZE IGL'VE IWEaz OZ'8~E 00'0 00'6 00'6 00'0 00'0 00'0 009$ 01.. l 00"0 O~'~ O~'~ O~'~ 00'0 O~'~ em eeAoldw3 00"0 ~j;"LG ~ v"L2: 00"0 WLG ~j;"LG /Blueo eeAoldw3 00'0 69'99~ 69'9SG 69'~8 00'99~ 69'9S~ 41lBeH eeAO\dw3 aJellS aJellS ueld aJo~ aJellS aJellS ueld aa,{oldw3 aa,{oldw3 AJ!~ paJ!nba~ aaAoldw3 AJ!~ JuaJJn~ EOOZ ZOOZ saa,{O\dW3 UO!Un UON! .' City of Centerville - - Benefit Package Analysis .- l- Y.E.12-31-2002 ---L I Health Dental Life Total _~ ~n 425.00 0.00 2.10 427.10 Arden Hills 560.57 88.92 4.10 653.59 ~port 715.36 24.04 14.40 753.80 Centerville 478.74 58.77 0.00 537.51 Circle Pines 475.00 26.20 0.00 ~~ Corcoran 435.00 0.00 2.20 E~ Dayton 480.00 68.55 1.95 5~ Deephaven 440.00 36.11 0.98 477.09 Excelsior . 490.63 27.63 varies 518.26 ~n Heights, 564.00 96.00 varies 660.00 --- Hamburg 793.00 0.00 0.00 793,QCJ lianover N/A ~ 5.70 .~ Hugo 456.08 46.29 . 0.00 5~ Independence 535.10 64.55 1.95 601.60 Jordan 475.001 0.00 6.30 481.30 Lake Elmo ----- 100%f N/A 100% varies Lauderdale --t- iI= N/A 1.50 N/A . . Little Canada 100% 0.00 10.50 N/A ~_Lake =r'" 100%' 50% 2.40. N/A Mahtomedi - _'_ 445.00 0.00 7.20 452.20 Medina 659.61 101.10 1.96 762J31 Minnetrista 440.00 0.00 6.40 446.40 Mound 585.00 26.20 1.95 613.15 -_. New Prague 442.00 67.15 5.25 514.40 Norwood Young America 726.18 62.19 1.80 790.17 Oak Park Heights~ 872.93 91.40 varies 964.33 Orono 470.00 0.00 1.95 471.95 ~o 565.00 12.30 3.50 580.80 Rockford 100% 100% 1.95 - N/A Rogers 717.28 0.00 1.95 719~ Shorewood 537.00 0.00 1.95 538.95 Spring Park 297.79 =ti= 0.98 298.77 SI. Anthony 525.00 0.00 1.95 526.95 - . SI. Francis N/A N/A varies N/A SI. Paul Park 500.00 34.65 1.90 536.5tj . Tonka Ball, 526.11 36.11 1.95 564,1]' Victoria 450.00 65.30 varies 51512 Waconia 675.00 0.00 0.00 6?~ Wavzata 477.15 16.55 2.93 496.63 I AVERAGE 538.70 31.89 3.02 576.93 Centerville % of Avg 89% 184% - 93% 0% .I i Source: Twin Cities Metropolitan Area Salary Survey - 2002 Compiled by:, Stanton Group ...==r= I Group 7 Small CitiesT '1 I " .~1't)tervi{{e .,. ...] j- 'EstaNisfted 1857 STATE OF MINNESOTA COUNTY OF ANOKA CITY OF CENTERVILLE 1880 :Main Street ~ Centerviffe, :Mg.,[ 55038 (651) 429-3232 ~ :Ja7( (651) 429.8629 RESOLUTION #02 - 045 A RESOLUTION AUTHORIZING THE CREATION AND ADOPTION OF A CAFETERIA PLAN FOR THE EMPLOYEES OF THE CITY OF CENTERVILLE WHEREAS, the CenterviJIe City Council has considered the creation and adoption of a cafeteria plan for its employees; and WHEREAS, that the City of Centerville accepts the Options PLUS proposal from the Stanton Group for the administration of an employee benefits plan. " WHEREAS, the following guidelines are established for employees of the City of Centerville participating in the plan: I. The city contribution for fiscal year 2003 will be $630 per employee. The contribution amount will be established on an annual basis by the council. 2. The core plan that participants will be required to enroll in consists of the following: a. Single health coverage; b. Employee dental coverage; c. Employee life insurance $10,000; d. Long-term disability minimum benefit amount 3. Optional benefits offered to employees shall consist of the following: a. Supplemental and dependent life coverage; b. Dependent dental coverage; c. Supplemental long-term disability; d. Long-term care coverage. 4. Employees will be allowed to contribute pre-tax dollars to the following: a. Health insurance premiums spending account; b. Unreimbursed health care spending account; c. Day care spending account; d. Deferred Compensation account; e. Balance in paycheck 5. The dollar limit for employee contribution to the unreimbursed health care spending account shall be set at: I I L__ a. $1,500 NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF CENTERVILLE, MINNESOTA hereby approves the above stated cafeteria program for its employees. PASSED AND ADOPTED by the City Council this 9th day of October, 2002. Attest Mayor City Clerk '< , tervi{{e 'Esta6fisfietf 1857 :F'UJV'D CL'EJt1I{-'U1' C'E:NTE1CVILL'E aT)} CO'UNaL Date: October 9, 2002 To: Honorable Mayor and City Council Members Ms. Kim Moore-Sykes, City Administrator From: Ellen Paulseth, Finance Director '< Re: Audit Preparation The city currently has 57 separate funds in its general ledger. Many have deficit balances and/or are obsolete. The excess accounts create confusion for staff members when coding receipts and claims. Also, the cost of the audit could be reduced by eliminating the need to maintain unnecessary reports. Attached are recommended transfers for the Capital Projects Funds, Debt Service Funds, Special Revenue Funds, and Agency Funds to clean up the city's accounting records and reduce the number of active funds to 25. CITY OF CENTERVILLE 10/01/023:28 PM Page 1 , Cash Balances FUND Oeser -~.~... /' (, 57 ,. MTD Credit C~,(;-., t'. ~'.".'A~..";V,,,." t)e.b t -s.~:J ~ ~ "a.\1l' h...O ~,,'.td'$ l.' ,t, .;.,;." J -r.....l.ot'"I". l{:.:::'4? 'e"J\ \_' ~'-',-.. Current .<a.~.~ '~!~1.<.q, Balance ...., I Current Period: SEPTEMBER 2002 I Vi ).., ,- Account MTD Debit -<.... '1 zS Cash GENERAL FUND G 101-10100 $62,970.72 $110.022.76 $579.118.90 'ffi'7~B'F~ERVIGE-'." .-"'-'--'" .' G 302-10100 $0,00"--"$O:OO---~--1i1.1"'2.21." -FL-e0SPLAIN-8EBT. SRV-'FIFt'3--"'''.. . "..G 303-10-100. $(}.OO$O:OO -"-"$9;886;58-' . 87 STREET REASS DEBT SERVICE G 304-10100 $0.00 $0.00 $27,107.72 --,I\€RN-efll\ OCO, DV 93 1 rf+2 0 3+1-10100--~~"'-" '~-$O,00"--"---$MI0"""-----'~$3&,,.96,26"- TIF 1-5 BEST SCRVICC - -.G-BH-l0100 ..''--"-----...$o.OO--'--$O~,-~- ' $0.00..... ~-t!1<1::I:: DCBT-SER\1IGE '~--""G '81'5''1el'Oo.,._,,,=w~~'1~=$l}0e-~$0;00g'''''~'~'=-$o;eo"... ~2 b'EBT .st;;R\lIG&- ---G.;>16-101jJlJ-..-,-----.$0,00-~--$MO=-..-,---$0.00,--,~.. IND PARK TIF 1-4 DEBT SERV G 317-10100 $0.00 $13,381.00 -$9,922,40 -et.EARWATER MEABOWS-OffiT.SERV--e-319-10100' ----$0.00 $0.00 -. .$47;397.26. PARKVIEW DEVELOPMENT DEBT SERV G 324-10100 $0.00 $0-00 $388.994,48 ELEM WATER MAIN EXT DEBT SERV G 325-10100 $0.00 $0.00 $212,280.21 "2tff~ER-&-WAr-ERElEBT-6-326'1(}100 .-.---"$0,00...--- .....-$0:00" -.----$0:00--- '01 G.O. Impr. Bond Pheasant M G 327-10100 $0.00 $0.00 $9,377.54 G.O. Bond Hunlers Crossing G 336-10100 $13,246.39' $0.00 $436,459.49 -&&-BOO8'F'HEASAN_~ ._.-~- -G.33-],-1Q1{)0 '-~-"$e.oo ,,~...,.$e.e(}. $Ooee.-- PARK CAPITAL PROJECT G 402.10100 $0.00 $0.00 $67,100.00 -HRE.EOO~F>MEN+QEPREGIATIGN--G-4IJ3~1 0100 -..----.--~O,OO $0,OQ-~""-$5;3@,2-7-----.' TIF CAPITAL PROJECT G 404-10100 $0.00 $0.00 $138,856.31 4HEW88B&eF_EARWATER- .,G-407,..10100,....40,00 "..,",c,..,4QOO""..~.".,.__.,$0.00 _'''." 21ST AVENUE IMPROVEMENTS G 408-10100 $0.00 $0.00 .$9,030.84 'IF 1-3 CAFITAL F'R&.JECT 04'1-iH-0100-..----.....--$0,00.-."-$0.ee---'$70-15&.4/F.-- PEDESTRIAN TRAIL WAYS G 414-10100 $0.00 $1,850.00 $12,500.00 STORM WATER IMP PROJECTS G 415-10100 $1,436.10 $4,163.01 $291,963.13 ~_l'ER-Mf'Af)9W&IM1'4lRGJ_@41jJ-40400~.,,-..,..-$(hOO---,,_'--$O,OO "~,, ......-.,....$0.00..._..__ LAG'"L rA-S&fMP-PR.(}JEGT-.--.,-....--B-420...1.Q4.QO,~-.--$j'4.-930.76,....$-18.050.00.. .....'-._.4M0---~_" --bAKEbAN9-FlILLS-lMP-I>RQ,J..._____G.421._1D100-~._--.--$(h00-_.., -$0,00-----$45,808,12-- ._- WH;tBW-G['EN-IMp..f>R0J€€'f--~ '-G-422-1f)1BO--~.-~o$M_-,,$0,gg -$4-43,Bo..--- -PARKVlEW .DEVELOPMEN+-,--,~".'-'.G424-10100.... _...--"...$0,00"-'.~'$9,00-..-... . $34,584,41...,,__~ <19m '''2 ~"'^'~R & ''''T"R 1~1P --GA26-10.1.Q0---$-H3,6.1B.32---$.H3,61Oc32.-----$o'OO 'r'I11"'WOO[}S.G1""CLEARWA'FER-OREEK.G 427-1 0100.---.--$6;550.00----$9.'00 $1 ,38j.,e~'- CENTER'lftI:tA 0-429-10100--$25,81l&.OO $334~-.--$45~-' .-..-. , fl\!EGJ.Il-!;R-ES'FA1H,.QEJ.LEbGPMaN:r-.--G-430-10100 --$M0---$468,50--- $i'43-085--- '--eEERPAS&-.-- .....--.m-..------G-4a-1-10101.l-"... $MO--_'OO $.1jJ,..e;3,t;Z--....-, -flffi'AIo-tNBUSTRIAlo-P ARK-.------- -..--€432" 18 10e.---...$67;495.1lcr----.-. $0.00---'--""$3t;787:20'---' -P~BIoIe_WeRK-s.BtD6-.-SI-T_E/ASSESS---G-433"1 &1 00- ......-....." ..--$o,eo-.--. ....-$6,eo....-..--seoeo----..- .oWA'FER-lmERGGNNEG'F- G434-4B4B0--~-._$o:oe_____-__1i0'06.. $0':06--.--- 1:II"I"S'r*'1e~RENOV!\TIGN....~435010100~...---........-"$0.00..-......--$IlcOO'--~o$O.OO-~ HUNTER'S CROSSING G 436-10100 $31,119.00 $142,45 $82,628.31 DOWNTOWN REDEVELOPMENT G 437-10100 $0.00 $0.00 -$8,559.98 PHEASANT MARSH G 438-10100 $11,349.00 $27.862.59 $219,583.57 CSAH 14 WATERMAIN EXT. G439-10100 $0.00 $34,421.56 -$168,130.25 THE SHORES G440-10100 $4,000.00 $2,215.10 $1,270.45 EAGLE PASS 2ND ADDN G 441-10100 $20,000.00 $3,698.72 $56,778.82 PHEASANT MARSH II G 442-10100 $0.00 $109,301.81 -$138,051.52 WATER FUND G 601-10100 $69,818.37 $213,525.60 $1.225.856.77 SEWER FUND G 602-10100 $81,257.43 $67,819,47 $1,793,581-12 ',,, . CITY OF CENTERVILLE 10/01/023:28 PM Page 2 Cash Balances Current Period: SEPTEMBER 2002 FUND Oeser Account MTD Debit MTD Credit Current Balance ~E'(GARBA(3E)'FUNEJ'"-'--""""'-eilOO'1iJl00'''~''~'-;ll:00'''--~- '$ttOO'~""""~"$O:OO ,------ CABLE TV FUND G 614.10100 $0,00 $2,538.80 $13,739.94 RECYCLING G 617-10100 $0.00 $0.00 -$18,039.67 CtTY-eIOI:EBRA'l10N-' ....(3618,10100-..--..'" "'-$0:00---'- $0.00 ' SO.OO SAVINGS & CD INTEREST G 619-10100 $0,00 $0.00 $33,517,53 E~le'DEV~FIjND--" '-'~--G 620,1-0100 ,.,' ....-.$-10,00 '$46.00-- $0:00 PARK & REEH=UN9-..-~.... 0621 10100 '-iB7,08--"-'$37,08u~--'''--'$0.00'''-''._'''''' GAMBLING REVENUE G 622,10100 l $0.00 $0.00 $25,229.69 --;>;trROC'COMM':"" ""'-.., -,,'" -""(3 623'10100 ' . . '$0.00 -..." $0.00 "'$0:00' ~PUNE>-'-'--"-'--"----G801'10100. ...... -$6;OOO.OO--$6,(J()O,OO~---$2-c132.60 Total Cash $589,630.17 $729,488.92 $5,192,358.11 Fair Value Adjustments 'GENERAL FUND G 101-10111 $0.00 $0,00 -$3,323.60 FLOODPLAIN DEBT SRV TIF 1-3 G303-10111 $0.00 $0.00 $0.00 87 STREET REASS DEBT SERVICE G 304-10111 $0.00 $0.00 $0.00 '. ACRN CRK DEBT SV 93-1 PH 2 G 31"'0111 $0.00 $0,00 $0,00 < ., CITY HALL BEBT SERVICE G 315-10111 $0.00 $0.00 $0.00 IND PARK TIF 1-.4 DEBT SERV G 317-10111 $0.00 $0.00 $0.00 LEARWATER MEADOWS DEBT SERV G319.10111 $0.00 $0.00 $0.00 PARKVIEW DEVELOPMENT DEBT SERV G 324-10111 $0.00 $0.00 $0.00 ELEM WATER MAIN EXTDEBT SERV G 325.10111 $0.00 $0.00 $0.00 PARK CAPITAL PROJECT G402-10111 $0.00 $0.00 $0.00 FIRE EQUIPMENT DEPRECIATION G403.10111 $0.00 $0,00 $0.00 TIF CAPITAL PROJECT "'~,~ G 404.10111 $0.00 $0.00 $0.00 THE WOODS OF CLEARWATER ", G 407.10111 $0.00 $0.00 $0.00 STORM WATER IMP PROJECTS G415-10111 $0.00 $0.00 $0.00 CLEARWATER MEADOWS IMP PROJ G419-10111 $0.00 $0.00 $0.00 WILLOW GLEN IMP PROJECT G422-10111 $0.00 $0.00 $0.00 PARKVIEW DEVELOPMENT G 424-10111 $0.00 $0.00 $0.00 THE WOODS OF CLEARWATER CREEK G 427-10111 $0.00 $0.00 $0.00 BUECHLER ESTATES DEVELOPMENT G 430-10111 $0.00 $0.00 $0.00 WATER FUND G 601.10111 $0.00 $0,00 $0.00 SEWER FUND G 602.10111 $0.00 $0.00 $0.00 CABLE TV FUND G 614-10111 $0.00 $0.00 $0.00 ECONOMIC DEV. FUND G 620-10111 $0.00 $0.00 $0.00 ESCROW FUND G 80,.,0111 $0.00 $0.00 $0.00 !Q!!! Fair Value Adjustments $0.00 $0.00 -$3,323.60 Petty Cash GENERAL FUND G 101-10200 $0.00 $0.00 $171.32 1979 ST DEBT SERVICE G 302-10200 $0.00 $0.00 $0.00 FLOODPLAIN DEBT SRV TIF 1.3 G 303.10200 $0.00 $0.00 $0,00 STREET REASS DEBT SERVICE G 304.10200 $0.00 $0.00 $0.00 :RN CRK DEBT SV 93.1 PH 2 G 311-10200 $0.00 $0.00 $0.00 CITY HALL DEBT SERVICE G 315-10200 $0.00 $0.00 $0.00 TIF 1.2 DEBT SERVICE G 316.10200 $0.00 $0.00 $0.00 IND PARK TIF 1.4 DEBT SERV G 317.10200 $0.00 $0.00 $0.00 CLEARWATER MEADOWS DEBT SERV G 319-10200 $0.00 $0.00 $0.00 ELEM WATER MAIN EXT DEBT SERV G 325-10200 $0.00 $0.00 $0.00 . tervi((e 'Esta6{isfied 1857 R'ESI1YUM 'EQWTy TR.:A:NsYERS 1J'E'BT S'ERI1IC'E jUNDS C'E:N'T'ERI1ILL'E GTy CO'UNGL Date: October 9, 2002 To: Honorable Mayor and City Council Members Ms. Kim Moore-Sykes, City Administrator From: Ellen Paulseth, Finance Director '. Re: Close Out Obsolete Debt Service Funds ......................................................................... Several debt service funds are no longer in service. Others have deficit balances. The city's auditing firm recommended closing out funds that are no longer needed. Transfers are recommended as follows: 1979 Streets Debt Service $1,192.21 Acorn Creek Debt Service $1,192.21 (to close out 1979 Streets Debt Service Fund to Acorn Creek Debt Service Fund) Clearwater Meadows Debt Service $9,886.58 Floodplain Debt Service $9,886.58 (to eliminate deficit balance and close out Floodplain Debt Service Fund) General Fund $37,104.05 Acorn Creek Debt Service $37,104.05 (to close out Acorn Creek Debt Service Fnnd with General Fund Transfer) Clearwater Meadows Debt Service $37,510.68 General Fund $37,510.68 (to close out Clearwater Meadows Debt Service to General Fund) iN ro lr'J ro C'\l lr'J 0 (0 It! , , N (0 '<t 0 M OJ ro 0 ~ ." ~ ro ~ lr'J "!. ~ OJ I'- I'- It) M M 00 ,--_. -- , ~- Gl Gl '.~ Gl U C: u .~ Gl .~ GlI (/) Gl (/) - (/) - , .c .c - Gl- Gl :::l o.g 0 0 "0 . --"<'0 --"< c: Gl Gl c: Gl :::l UI ~ 0- E: u. .2 co U N uE co u ~ 0 c:"O c: Gl UI 0 ~ 0 ~ c: o 0 0 "'C N u_ U Ql s::: .: <(u. <( (9 :::l Gl I U. .c i Gl or~ "'"":iro lr'J <Xl N C)'- '_1 C) ~~ 0 <'! It) ~,O' N (0 '<t 0 M Gl OJ <Xl 0 ~ en (/) ~ <Xl T"""~I L()~ CD - ~ OJ 1'-1'- ...; .c M M 00 Gl C --,- r- --"- , I 1 Ql .~ (/) (/) C: 0 0 Ql <Jl <Jl (/) :!: :!: - 0 0 .c "0 I~ Gl co 0 Gl "0 Gl <Jl ::2: c:::2: - ~ ::J ~ Gl Gl Ql U. Gl ~ - - - ~ ~ co (/) ~ Ql OJ co c: co I'- Ql Gl ..9:! OJ u Cl u ~ UJ ~ JI,l UJ c: jg UJ -0 c: ::J - Q) () '~ Q) UJ 15 Q) -0 :; o Q) UJ o U " :2 a. N ~ "" N a a N - I'- >:::! 0> L 1979 Streets Debt Service 311.10100 Cash 302.22200 Deferred Revenue 302.47000.720 Residual Equity Transfer Out '311.39720 Operating Transfer In . . I 302.10100 Cash I 302.12300 Spec Asmt Rec. I (to close out 1979 Streets Debt Service to Acorn Creek Debt Service) I . Floodplain Debt Service , ~0100 Cash 9,886.58 303.22200 Deferred Revenue 82.95 319.47000.720 ,Operating Transfer Out 9,886.58 319.10100' I Cash .B,886.58 303.12200 I Special Asmt Rec. 82.95 303.39720 .1 Operating Transfer In '_. -. I 9,886.58 (to close out Floodplain Debt Service Fund to Clearwater Meadows Debt Service) I - 1- r ~___ Acorn Creek Debt Service l1.1.:.10100 ICash 37,104.05 311.22200 Deferred Revenue 12,404.15 101.49390.720 Operating Transfer Out .31,104.05 101.12300 Spec Asmt Rec 12,404.15 101.10100 Cash 37,104.05 311.22200 Deferred Revenue , ,12,404.15 311.39720 Operating Transfer In I 37,104.05 101.22200 I-Deferred Revenue . I .. 12,404.15 (to close OlJ!~ Creek Debt Serviceto Gene~ral Fund and record deferred asmts) Clearwater Meadows Debt Service 101.10100 Cash 37,510.68 319.47000.720 Residual EqljITiTransfer Out. 37,510.68 319.22200 Deferred Revenue 4,423.88 101.12300 Spec Asmt Rec 4,423.88 319.10100 Cash 37,510.68 .- ...!Q1.39720 Residual Equity Transfer In 37,510.68 101.22200 Deferred Revenue 4,~23.88 319.12300 Spec Asmt Rec 4,423.88 (to close out Clearwater Meadows Debt Service to General Fund and record deferred asmtsL . Ii _-I. --l 205,275.18 -- Residual Equity Transfers Debt Service Funds _.__ .... October 9, 2002 Debit Credit 1,192.21 149.13 1,192.21 1,192.21 1,192.21 149.13 205,275.18 9/27/2002 3:17 PM .- -- ..-- '< ..--- -- --.- .- -- -- debt service transfers terviCCe 'EstaNisfied' 1857 'R'ESI'DUJJ.L 'Eew'IY TR.:A:Ns:J''E'R 'Ii:J' C.:APIT.:4.L yu:N'D C'E2I/TE'RYILL'E a'IY COUNCIL Date: October 9, 2002 To: Honorable Mayor and City Council Members Ms. Kim Moore-Sykes, City Administrator From: Ellen Paulseth, Finance Director " Re: Close Out De-Certified TIF Capital Fund ......................................................................... TIP District 1-5 has been decertified. The fund is no longer active, with the exception of occasional small amounts of increment. The deficit balance can be cleaned up with a General Fund transfer. General Fund $7,756.48 TIF 1-5 Capital Project Fund (to close out decertified TIF fund) $7,756.48 L __ _ Residual Equity Transfers Decertified TIF Fund October 9, 2002 -- I I .- I Debit Credit TIF 1-5 ""I--- --- 413.10100 Cash 7,756.48 1 01 .49390.720 Operating Transfer Out ------.Z.,756.48 101.10100 Cash 7,756.48 413.39720 Operating Transfer In 7,756.48 (to close out decertified TIF 1-5 fund) 9/27/2002 4:03 PM < TIF closeout transfers tervi[[e 'LqaUished'1JJS1 lUSI'D'UJtL 'EQWTy T'R:A:NSYE'RS CJ\.PITJtL P'RO]'ECT JU.'N'DS C'E:N7'E'R"vIll'E GTy CO'UNGL Date: October 9, 2002 To: Honorable Mayor and City Conncil Members Ms. Kim Moore-Sykes, City Administrator From: Ellen Paulseth, Finance Director '. Re: Operating Loan/Residual Equity Transfers to Deficit Funds ......................................................................... The attached documentation illustrates transfers from the General Fund which would eliminate the deficits in 6 capital project funds. According to Generally Accepted Accounting Principles (GAAP), no fund should have a deficit cash balance. Since the developer accounts may be tied up in litigation for some time, it would be difficult to measure the exact amount receivable and/or estimate the time frame in which it would be paid. It would be prudent to clear up the deficit with general funds and carry the receivable in the General Fund. The balance in the Parkview Capital Project Fund can be transferred to the Parkview Debt Service Fund, leaving only the $10,000 escrow received from the developer. This amount can be returned to the developer after the warranty period expires. A resolution is attached. 1_ LOtOLOtONN <X)OCONtO...... (") ......100 t-- C"ilcri ..-<X)I.{)OOI.{)<J) t--(")Nt--(")oo ----Lri~O"O ~C")~"l::t I T 1 "'" <ll ~ o a; ~. '0 tu CD '55 I ~2: a.. OLL. -ro ro . - $ (]) E .!!!. 3:E U3O.!!!~cn:r: .2 ~ CD '0 :> 1?1 gj -0 U ~ ~ ..c: ~ CD =Ia.. l5 l/l 0 <.l. 0 - !!l '- Qj "'0 EN gJ0a563$-@ ~,g ~l-~ co slo a: 0 ...J -l/loO l.l c: 0 ~~ cu t) 000 "--I 0.. 01 n; c:: I :t::+: a. ClI. "' '-I u8. o <0 Lt) N <J) ("). LO o ...... -0 C :J LL. ~ <ll C <ll C9 (j) 10 N a> M Iti CI .... (j) It) N I ~ j I ~C .-- I .... r-. ~ a> CI N (j) It) co N "ft- c:i II 111 OJ <.l '~ <ll (/) - ..c <ll o 3: I ~ __l~ [I .... ~ o to co ...f N i '" ~ .2 '" c .rg U '" 'Q' ~ c. ~ '" CT '" m => '0 'iij '" a::: '< :2 (L '" "" ,:.; r-. ." N 10 N o M .... -0 C :J LL. t5 OJ I~ ro I :!: I a. co 0, 3: OJ ~ I '- ro a.. N 0 0 N 0 aJ I--- Residual Equity Transfers Capital Project Funds October 9, 2002 Lakeland Hills 421.10100 101.49390.720 101.10100 421.39203 (to close out Lakeland Hills Fund) .1 . Ro"al Industrial Park 432.10~31,787.26 .1.01.49390.7201 31,787.26. 101.101~ ~~.39203 I ... ita close out Industrial Park Fund) Deer pass'-[ .. =+ ~1.o10010,353.621 .!<l.1.:~9390.720 . 10,353.62 _101.10100 431.39203 I (to close out Deer Passf=und) I-- . Center Villa 429.10100 JQ139390.720. 101.10100 I 429.39203 I (to close out Center Villa Fund) I Woods of Clearwater Creek 101.10100 "I 1,381.06 4.27.49390 .70.0~. 1,381.0.6 427.10100 1,381.06 101.39203. uu.1,3~~ J!<l..<:lose out Woods of Clearwater Creek Fund . I fee.. Buechler Estates 430.10100 101.49390.720 430.39200 101.10100 L (to close out Buechler Estates Fund) I Parkview Addition 324.10100 424.49390.720 424.10100 324.39203 (to close out Parkview Fund) 9/25/2002 Debit Credit 45,898.12 45,898.12 -~ 45,898.12 45,898.12 .-- 31,787.26 =~ 31,787.26 - 10,353.62 10,353.6~ - < 15,258.65 15,258.65 .- 15,258.65 15,258.65 - -- 713.85 713.85 ..- 713.85 713.85 .- 24,860.41 24,860.41 24,860.41 24,860.41 I 260,505.94 260,505.94 11:01 AM residual equity transfers tervi[[e 'Esta6[isfted 189 'R'ESI'Du:AL 'EQ..'UITy T'lUt'NS:F'E'RS A(j'ENCy :F'U:N'IJS ana OTJ-{'E'RS C'E:NT'E'RYILL'E aTy CO'U.:NUL Date: October 9, 2002 To: Honorable Mayor and City Council Members Ms. Kim Moore-Sykes, City Administrator From: Ellen Paulseth, Finance Director " Re: Close Out Escrow Fund and Fire Equipment Depreciation ......................................................................... The Escrow Fund existed to account for sod escrow transactions and hold interest earnings until year-end. The city's auditing firm has recommended using a liability account in the General Fund for sod escrow activity. That account has been established and is currently in use. Similarly, an interest fund has been set up to record investment interest until it is allocated at the end of the year. The escrow fund has a deficit cash balance of$2,132.60. It appears that it is due to improper recording of interest transactions several years ago. A General Fund transfer would eliminate the Escrow Fund: General Fund Escrow Fund (to close out escrow fund) $2,132.60 $2,132.60 A fire equipment depreciation payment from the Fire Department was erroneously recorded in a separate fund prior to 1998. The money should be transferred to the General Fund: Fire Equipment Depreciation $5,820.27 General Fund (to close out fire depreciation fund) $5,820.27 RESIDUAL EQUITY TRANSFERS TRUST AND AGENCY FUNDS October 9, 2002 801.10100 Cash 101.49390.720 Operating Transfer Out 101.10100 Cash 801.39203 Operating Transfer In (to close out Escrow Fund) 101.10100 403.49000.720 403.10100 101.39203 Cash Operating Transfer Out Cash Operating Transfer In 2,132.60 2,132.60 5,820.27 5,820.27 2,132.60 2,132.60 5,820.27 5,820.27 " 1}iltervi[{e . cv)J 'Esta,G[ishecf 1857 STATE OF MINNESOTA COUNTY OF ANOKA CITY OF CENTERVILLE 1880 Main Street <j CenterviJ!e, MJ\[ 55038 (651) 429-3232 '" 'fCl}( (651) 429-8629 RESOLUTION #02 - 046 A RESOLUTION AUTHORIZING THE FINANCE DIRECTOR TO TRANSFER FUNDS TO CLOSE 'OUT INACTIVE FUNDS WHEREAS, the CenterviIle City Council has considered the attached documentation submitted by the Finance Director to inactivate funds through transfers of funds in the general ledger accounts of the city as follows; and 1979 Streets Debt Service $ 1,192.21 Acorn Creek Debt Service $ 1,192.21 Clearwater Meadows Debt Service $ 9,886.58 Floodplain Debt Service $9,886.58 General Fund $37,104.05 Acorn Creek Debt Service $37,104.05 Clearwater Meadows Debt Service $37,510.68 General Fund $37,510.68 General Fund $ 7,756.48 TIF 1-5 Capital Project $ 7,756.48 General Fund $ 713.85 Buechler Estates $ 713 .85 General Fund $ 1,381.06 Woods of Clearwater Creek $ 1,381.06 General Fund $15,258.65 Center Villa $15,258.65 General Fund $31,787.26 Royal Industrial Park $31,787.26 General Fund $10,353.62 Deer Pass $10,353.62 General Fund $45,898.12 Lakeland Hills $45,898.12 Parkview Capital Project $24,860.41 Parkview Debt Service $24,860.41 General Fund $ 2,132.60 Escrow Fund $ 2,132.60 Fire Equipment Depreciation $ 5,820.27 General Fund $ 5,820.27 < $231,655.84 $231,655.84 NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF CENTERVILLE, MINNESOTA hereby approves the above stated transfers and orders the Finance Director's completion of same. . PASSED AND ADOPTED by the City Council this 9th day of October, 2002. Attest City Clerk Mayor " 'Esta6fisfi ed 1857 STAFF REPORT DATE: October 9, 2002 TO: Honorable Mayor and City Council Kim Moore-Sykes, City Administrator J!LU0 Tri-City Coalition FROM: RE: ............................................................................ BACKGROUND At the September 12th Tri-City meeting with Lino Lakes and Hugo, we heard a presentation from Glen Van Wermer of SEH regarding the 13 5E Coalition that was formed in 1995 to study the traffic, future land use development and the resultant traffic once the development was completed, He reported on the successes and the pitfalls oC creating such a coalition, but indicated that the greatest advantage that came about as the result of the coalition was their access to State and Federal agencies, He felt the coalition gained more attention because oftheir willingness to work together on these issues and do regional planning rather than jurisdictional planning, Senator Mark Kennedy, MN State Senator Krenz and MN State Representative Vanderveer agreed with Mr, Van Wermer's assessment. This idea of forming a coalition was discussed amongst the cities' representatives and it was agreed that the representatives would take this idea back to their respective City Councils and ask for a resolution supporting the establishment of this coalition, ,>,,~ft,itervi[[e ~V 'Esta[;[isned 1&57 STATE OF MINNESOTA COUNTY OF ANOKA CITY OF CENTERVILLE 1880 Main Street .. Centervi[fe, MOl{ 55038 (651) 429-3232 ..:Faz (651) 429-8629 RESOLUTION #02 - 047 A RESOLUTION SUPPORTING THE ESTABLISHMENT OF A TRI-CITY COALITION WHEREAS, the Centerville City Council supports the establishment of a Tri-City Coalition between the cities ofLino Lakes, Hugo and Centerville; and WHEREAS, the coalition will work together for the betterment of the communities in regards to land use, traffic and municipal services; and NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF CENTERVILLE, MINNESOTA hereby supports the establishment of a Tri-City Coalition and recommends the participation of Council Members and City Administrator at all meetings. PASSED AND ADOPTED by the City Council this 9th day of October, 2002. Attest Mayor City Clerk '-"> .. '....~, 'EstaG{ishd 18S7 STAFF REPORT DATE: October 9,2002 TO: Honorable Mayor and City Council FROM: Kim Moore-Sykes, City Administrator ;Lti"b , RE: Personnel Policy ............................................................................ Attached is the proposed revision of the City's Personnel Policy. Staff and Council have met on two separate occasions at worksessions to revise the current Personnel Policy. This copy was previously e-mailed to the Council for their review. Page 1. Page 2 Page 3. Page 5. Page 6. Page 7. PROPOSED REVISIONS FOR THE CITY OF CENTERVILLE PERSONNEL POLICY 1.2 Scope Delete the elected officials, volunteer personnel and temporary employees from proposed Personnel Policy. It was felt that this policy did not pertain to these groups and that they should have their own policy. 1.3 Authority Add "by resolution" to the first sentence after the words, "any time". Add "Council" after City at the end of the first sentence. 2-7 Capitalize "city". 2-11 Correct "lease" to "least". 2-13 City Attorney to check on "at will" employees. Fourth sentence down from the top of the page: cross out "Department Head". Eight sentence down from the top ofthe page: cross out "ing" on budgeting. < 3-3 Assignment of Work Cross out "Department Head" in second sentence and add "supervisor". Cross out "department" and keep "organization". 4-2 Job Posting Check with the organized employees' contract to insure that this is how it is currently being done. 4-3 Recruitment and Selection The Mayor suggested that Staff research State job descriptions and to use those for the City's position descriptions. Staff responded that because the State does not have several of the job positions that cities traditionally havc, it would be difficult to tie Centerville'sjob descriptions to those of the State. Councilmember Nelson asked about the progress Staff is making in updating the job descriptions. Staff responded that several ofthe positions were recently updated because of new or promoted employees. Subd. 3 Application Review Cross out "Department Head" and add "supervisor" in the first sentence. Delete last sentence. 4-4 Authority The first sentence proposed to end after City of Centerville Delete department heads and insert City Administrator at the end of the last sentence. Page 9. Page 10. Page 11. Page 12. Page 13. Page 13. , Subd. 5. Completion of Probation Period Second paragraph, delete "of Department Head". At the end of the paragraph, add "This evaluation shall be in writing." First paragraph, delete "or designee" in the first sentence and in the third sentence. 5-1 Reclassification Last sentence, delete "approve" and insert "review"; delete "department heads" and insert "City Administrator". Add the following sentence at the end ofthe paragraph: "Reclassification will be approved only by the City Council." 5-4 Reduction of Workforce ; Delete "department head" and replace with City Administrator in the last sentence of the first paragraph. 6-3 Work Hours Insert the following sentence at the beginning of the first paragraph: "The City ofCenterville's work hours shall be defined at Monday through Friday, 8:00 a.m. to 4:30 p.m." '< 6-4 Work Breaks 1. Meal Breaks. Delete the last sentence in this section. 6-6 Compensatory Time/Overtime Insert "unexpected" after "during" in the first sentence of the first paragraph. A. Change "Full Time" to "Non-Exempt". In the first sentence of this section, change "forty hours" to "eight (8)" between "excess of' and "per". Delete "week" and insert "day" after "per" at the end of the first day. In the second sentence, insert "not" between "are" and "considered" and insert the phrase, "for the purpose of overtime" at the end of the second sentence. In the third sentence, delete "or compensatory time". Delete the entire fourth sentence. Delete Section B. in its entirety. Section D. Delete section in its entirety. Section E. Delete "immediate supervisor" and replace with "City Administrator". Insert "The City Administrator shall be notified immediately of emergency Page 14. Page 15. Page 16. Page 17. Page 18. . Page 19. Page 21. Page 25. Situations Sections F. and G. Delete both sections completely. 6- 7 Outside Employment - Delete "per department" in the first sentence. 6-8 Unauthorized Absences. Delete "their department heads" in the first sentence and add supervisor. Subd. 1 Sunday/Saturday Holidays - Delete "For full-time employees" and start the first sentence with "If'. Delete the second paragraph of'Subd. 1. 7-3 Holiday Pay. Section 1 Worked - Rewrite sentence to: "An employee required to work on a holiday shall be paid at the rate of two (2) times the employee's base pay." Delete the original sentence. 8-1 General. Rewrite the first sentence to: "The first year of employment, vacation leave will be earned and available as it is accrued. Employees who have worked for the City for at least six (6) months are eligible to accrue vacation leave from the date the employee is hired according to the schedule below. Each year thereafter vacation time will be available at an employee's anniversary date." 8-2 Accrual. Delete "Full-time" and replace with "Employees". Replace accrual schedule currently in place and replace it with the accrual schedule that the City of White Bear is using. Delete last sentence of Section 8-2. 8-3 Requirements. Delete Section 1.; Delete Section 3. Delete Section 5 and insert the following sentence: "Use of accrued vacation must be approved by the City Administrator." Section 7. Delete paragraph AFTER: "Up to a maximum of one week of accrued vacation may be carried over to the next year. 9-2 Accrual. Change second sentence to read "eight (8) hours a month" instead of "one day" Delete "960 hours" in the third sentence. Delete Annual Leave proposal. 10-1 General. Delete "department head" and replace with "City Administrator". 12.1 Section C. Delete. Page 28 Page 30. Page 31. Page 32. Page 33. Page 34. Page 35. Page 37. Page 38. Page 39. " 14: Delete "EMPLOYEE RECORDS" 14-1 Delete whole section. 14-2 Employee Performance Appraisal. Review language on Performance Review Form and insert language. Delete "annually" and rewrite sentence to state: Employees will normally have their perfonnance evaluated at least once during the probation period and "every six (6) months" thereafter. Hoeft has been asked to discus9 "At Will Employees" with the City Council. Section C. Delete "Written Warning" and replace with "Suspension" 18.1 General. First sentence, correct spelling of "of' in "The City of Centerville. First sentence, delete "and elected officials" at the end of the sentence. Subsection a. Change "conservation" to "conversation". < 19 ALCOHOL OR DRUGS; TREATMENT AND COUNSELING. Add language about the City's participation in EAP. 21 RESIGNATION. Second paragraph, first sentence, change "department head" to "City Administrator". Delete last sentence of second paragraph. 23.1 Purpose. Delete "all officials, officers, board and commission members and". Use same language for Board and Commission Members By Laws and Council Code of Conduct and Ethics. 23.5 Delete "member of the City Council, commission, or board, official or" in the first paragraph, first sentence. Second paragraph, first sentence delete "elected officials and" 23.6 First sentence, delete "elected official or" First paragraph, first sentence, delete "elected official or". Second paragraph, first sentence, delete "elected official or". 23.7 Second sentence delete "and elected officials". Subsection I. Delete "elected official or". Page 40. Page 41. Page 432 23.8 First paragraph, first sentence, delete "any elected official or" Second paragraph, first sentence, delete "an elected official or"; add "a" before City Employee; delete elected official; delete "8" in word "violation" 23.9 Delete "elected official or". Third paragraph, first sentence, delete "department head" and replace with "City Administrator"; delete "their immediate supervisor" and replace with "City Administrator" . 25-4 Fifth sentence, delete "totally" 25-6 First sentence, delete "and Department Heads". 5.9 Delete "and/or an employee's direct supervisor, or their designees" from the first sentence. UNION CONTRACT FOR COMPARISON WITH THIS PROPOSED POLICY. '. 1. Vacation accrual for Unionized Employees After 6 mos. After 1 year thru 3 years After 4 years thru 9 years After 1 0 years thru 15 years After 16 years thru 20 years After 20 years until Retirement 1 week per year 2 weeks per year 3 weeks per year 4 weeks per year 5 weeks per year 6 weeks per year Proposed accrual for Non-Union Staff as taken from the City of White Bear's Personnel Policy. 5.1 Accrual Employees shall earn vacation leave at the following rates: Years of Service Vacation Earned 1 - 5 6.67 hrs. per month (2 weeks) 6 - 10 10 hrs. per month (3 weeks) 10 + 13.33 hrs. per month (4 weeks) I 2. Overtime and Compensatory Time for Unionized Employees (From their Contract): ARTICLE XI - OVERTIME PAY 11.1 Hours worked in excess of eight (8) hours within a twenty-four (24) hour period [except for shift changes] or more than forty (40) hours within a seven (7) day period will be compensated for at one and one-half (l \'2) time the employee's regular base pay rate. ARTICLE XXVII - COMPENSATORY TIME Employees who are assigned to work by the EMPLOYER in excess of the normal work day shall, at the Employee's option, be compensated at the rate of one and one-half (1 'i2) time the Employee's basic hourly rate for all hours worked in excess of the normal work day, or shall receive equivalent compensatory time off at the rate of one and one-half (1 'i2) hours for each hour worked, to be banked by the Employee to a maximum of eighty (80) hours. Employees must request compensatory time off in the same manner as they request vacation, however, under no circumstances shall request be made for increments less than two (2) hours. Compensatory time may be used for compensation of unrequested leave. If an Employee is termihated, he or she will be compensated for accumulated compensatory time. Proposed Overtime Time Language for Non-Unionized Employees: Non-Exempt Employees - Full-time, non-exempt employees shall be compensated for work their supervisor requires them to undertake in excess of an 8-hour work day. Hours taken as sick leave, vacation leave, or holidays are not considered hours worked for the purposes of computing a forty-hour work week. The compensation shall be computed at one and one-half times their regular rate of pay. The Employee shall be compensated for any overtime worked in the same pay period it is eamed. L__.~ .;. '. Adopted by: Centerville City Council Resolution #02-050 October 9, 2002 This supersedes all previous personnel polices. ., Adopted By: Centerville City Council Resolution # (date) This supersedes all previous personnel policies Amendments: Resolution # Adopted (date) " ,. . . . TABLE OF CONTENTS ARTICLES PAGE 1 GENERAL 1 1-1 Purpose 1 1-2 Scope. 1 1-3 Authority 2 1-4 Equal Opportunity Employer 2 2 DEFINITIONS 2 3 ORGANIZATION 4 3-1 Personnel Files 4 3-2 Job Description 5 3-3 Assignment of Work. 5 3-4 Classification of Job Duties 5 < 4 APPOINTMENTS 4-1 Vacancies 5 4-2 Job Posting 6 4-3 Recruitment And Selection. 6 4-4 Appointment Authority 7 4-5 Pre-employment Medical Exams 7 4-6 Temporary Appointments 7 4-7 Employment of Minors 8 4-8 Probationary Period. 8 4-9 Background Investigations. 9 5 Employment Status Changes. 9 5-1 Reclassification 9 5-2 Promotion 10 5-3 Demotion 10 5-4 Reduction of Workforce 10 ii TABLE OF CONTENTS ARTICLES PAGE 6 Compensation and Work Hours. 10 6-1 General Policy 10 6-2 Pay Periods . 11 6-3 Work Hours 11 6-4 Work Breaks. 11 6-5 Job Sharing 12 6-6 Overtime 12 6-7 Outside Employment 12 6-8 Unauthorized Absences 13 7 Holidays. 14 7-1 General 14 7-2 Holidays 14 7-3 Holiday Pay 14 8 Vacation Leave. 15 8-1 General 15 8-2 Accrual 15 8-3 Requirements 15 9 Sick Leave. 16 9-1 General 16 9-2 Accrual 16 9-3 Requirements 16 9-4 Donation of Sick Leave 17 10 Unpaid Leave of Absence. 18 10-1 General 18 10-2 Effect on Benefits 18 iii 10-3 Eligibility 10-4 Return from Leave of Absence. 18 19 11 Other Leaves of Absence. 20 11-1 Military Leave. 20 11-2 Jury Duty 20 11-3 Funeral Leave 21 12 Insurance Plans 22 12-1 Worker's Compensation 22 12-2 Health Insurance 22 12-3 Dental Insurance 23 13 Employee TraininglTravel 23 13-1 General Policy - Training 23 13-2 Travel Reimbursement 23 13-3 Applicability 24 14 Performance Appraisal 24 14-1 Employee Performance Appraisal. 24 15 Safety 25 15-1 General 25 15-2 Safety/Accident Reporting. 25 15-3 Exposure to Hazardous Substances/Agents 25 16 Smoking 26 17 Discipline 26 17-1 Objective 26 17-2 Process 26 iv 17-3 Reasons for Dismissal . 28 18 Sexual Harassment 28 18-1 General 28 18-2 Definition 28 18-3 Expectations. 29 19 Alcohol/Drugs: Treatment & Counseling 30 20 Drug Free Workplace 31 21 Resignation. 31 22 Affirmative Action Policy/Plan 32 22-1 Policy. 32 22-2 Plan 33 23 Code of Conduct and Ethics 33 23-1 Purpose 33 23-2 Conflicts of Interest. 33 23-3 Falsification of Records 34 23-4 Rendering of Consideration 34 23-5 Use and Safeguarding City Property 35 23-6 Disclosure of Confidential Information 35 23-7 Political Activities 35 23-8 Advisory Opinions 36 23-9 Penalties 36 24 Appearance and Attire Policy 24-1 Casual Fridays 36 37 v 25 Electronic Media Usage Policy . 37 25-1 Authorization. 37 25-2 Inappropriate Material 38 25-3 Personal Use Limitations 38 25-4 Individual Privacy 38 25-5 Copyrights 38 25-6 Passwords/Security. 39 25-7 Excessive Usage 39 25-8 Questions Regarding Policy 39 25-9 Policy Violations 40 26 Non-Discrimination Policy 40 27 Savings Clause 40 vi 1 GENERAL Successful public relations are a very important element in every City employee's job. It is important to be considerate; pleasant, prompt and brief in all dealings with the citizens of the City of Centerville. The impression we make over the phone or in person, whether good or bad, will be the one that the citizen will remember. 1.1 Purpose The purpose of this policy is to establish a uniform and equitable system of . < personnel administration for all employees of the City of Centerville as well as all organized personnel who work under a negotiated agreement with the City. In the event of a conflict between the terms of the negotiated agreement and this personnel policy, the terms of the negotiated agreement shall take precedence and those employees subject to the agreement shall be so regulated. Nothing in this policy shall be construed as part of an employment contract between the City of Centerville and its employees. Additionally, the provisions in this policy supersede all prior employee policies. The City of Centerville reserves the right to change the provisions of this personnel policy from time to time without notice. This policy supersedes any prior representations or understandings and shall be subject to all applicable State and Federal Laws, as well as City Ordinances. 1.2 Scope This personnel policy applies to all City of Centerville employees, except the following: . Elected Officials . Consultants Rendering Professional Service . Members of City Boards, Commissions, and Committees . Persons Engaged Under a Specific Employment Contract All employees covered by a collective bargaining agreement entered into in accordance with the Public Employers Labor Relations Act, Minnesota Statues S 179.61 -179.77, and S 179A.01 -179A.01 -179A.25 shall be exempt from any of these provisions which directly conflict with the language in the bargaining agreement. 1 L-__.________ 1.3 Authority The provisions of this personnel policy may be revised or amended at any time by resolution_at the sole discretion of the City Council. The City Administrator shall make interpretation of these policies or decision on items not covered with them. 1.4 Equal Opportunity Employer The City of Centerville strives to provide full and equal opportunities for every person in all areas related to employr'nent, training, promotion and compensation. No individual shall be discriminated against with respect to compensation, terms, conditions or other privileges of employment because of race, color, creed, religion, sex, age, national origin, sexual preference, marital status, veteran status, source of income, or physical disability, and to any other group or class against which discrimination is prohibited by state or federal law. Employees who participate in discrimination of any kind are subject to disciplin\3, up to and including termination. Any person who feels that he/she has been discriminated against should contact their supervisor. Employees can bring complaints, ask questions, and raise concerns under this policy without fear of reprisal. 2 DEFINITIONS The following words and terms shall have the meaning as defined herein, unless the context indicates otherwise. 2-1 Absent Without Leave - Any absence of an employee from duty including any absence for a single day or part of a day that is not authorized by a specific leave of absence or time off under the provisions of this policy. 2-2 Anniversary Date - The month and day of initial hiring or promotion of a regular full-time or regular part-time employee. 2-3 Appointing Authority - The City Council or City Officer to whom the Council has delegated authority to appoint personnel. 2-4 Benefits - Privileges or non-monetary compensation granted to employees in the form of leaves of absence, insurance, or pay received in lieu of accrued leave upon termination employment. 2 2-5 City - The City of Centerville. 2-6 City Administrator - The City Administrator of the City of Centerville. 2-7 City Council - The City Council of the City of Centerville. 2.8 Demotion - The change of an employee's status to a position of having a lower pay range, rank or grade, and/or lesser responsibility than previously held. 2-9 Employee -- Exempt - An employee not covered by the provisions of the Federal Fair Labor Standards :Act. 2-10 Employee -- Intermittent - An employee who works occasionally or on- eall for an indefinite time; under the same terms and conditions as a temporary employee. 2-11 Employee -- Full.Time - An employee working at least 40 hours per week who has successfully completed a required probationary period and serves in a position completely funded in the approved City budget for (;f given fiscal year. 2-12 Employee -- Non-Exempt - An employee covered by the Federal Fair Labor Standards Act. 2-13 Employee -- Part-Time - An at will employee working less than 40 hours per week who has successfully completed the required probationary period and who is not eligible for benefits, other than those mandated by state or federal law. 2-14 Employee -- Probationary - A period of time at the beginning of employment (or the beginning period of a promotion, transfer) that is designed as a trial period. The probationary period is also considered a period and is the last part of the selection process. 2-15 Employee -- Regular - An employee who has successfully completed all stages of the selection process including the training period and/or probationary period. 2-16 Emplovee -- Seasonal - A full-time or part-time employee whose appointment is limited to a specific season of the year and is employed under the same terms and conditions as a temporary employee. 3 2-17 Employee -- Temporary - A full-time or part-time employee who serves in a position on a temporary basis where no benefit eligibility exists and no credit is given for seniority. 2-18 Job Description - The written description of a job containing a title, a statement of duties, authority and responsibilities of the job, and the qualifications deemed necessary and/or desirable for the satisfactory performance of the duties of the job. 2-19 Lay-Off - The separation of an employee from employment due to elimination of a position. 2-20 Performance Report - A review of an employee's performance by the supervisor to communicate an employee's strengths or deficiencies, as well as expectation for improvement. 2-21 Position - A specific job, calling for the performance of certain duties and having certain responsibilities. 2-22 Promotion - An advance in position from one classification or grade to a higher classification or grade. < 2.23 Reduction In Work Force - The separation of an employee from employment due to the shortage of work or funds. 2.24 Resignation - Employment termination initiated by the employee who chooses to leave the employment voluntarily. 2-25 Transfer - A movement of an employee from one job class to another, or one position to another, of comparable class and pay range. 3 ORGANIZATION 3-1 Personnel Files The City Administrator or designee shall maintain a separate employment file for each employee. Each file shall contain a record of each classification of each position the employee has held with the City and shall also contain a record of all personnel action regarding the employee including examination records, performance reports, disciplinary proceedings, demotions, promotions, salary changes and any other document relevant to City employment. 4 3-2 Job Description The City will maintain a written description of a job containing a title, a statement of duties, authority and responsibilities of the position. The job description may include the qualifications deemed necessary and/or desirable for the satisfactory performance of the duties of the position. These descriptions will normally be updated periodically as duties or assignments change at the discretion of the City Administrator. New positions can be developed as needed but shall be approved by the Council during the budget process, or as needed, prior to filling the position. 3-3 Assignment of Work Assignment of work duties and scheduling work is the responsibility of the Department Head. It is recognized that jobs may change over time to respond to the changing needs of the organization 3-4 Classification of Job Duties " The classification of job duties, establishment of minimum qualifications, and the maintenance of job descriptions and related records shall be the responsibility of the City Administrator or designee. Whenever a job has changed sufficiently so that it no longer fits the description, the City Administrator or designee shall take appropriate action which could involve: reclassifying the job to another existing job class; creating a new job class; updating the job description; restructuring the job to fit an established or proposed class; or other action as deemed appropriate. 4 APPOINTMENTS 4. 1 Vacancies Vacant positions will be filled on the basis of a regular or temporary appointment and may be made on a full-time or part-time basis. Applicants for initial hire or promotion must normally submit written application material setting forth their qualifications and such other information as may be pertinent and required by the City. Applicant qualifications will be evaluated in one or more of the following ways; a rating of experience and training; a written test; an oral test or interview; a performance or demonstrative test; or other appropriate job-related exam. 5 4.2 Job Posting Position vacancies for regular full-time and regular part-time positions will be posted on the official City bulletin boards in City Hall and Public Works building for five (5) working days prior to filling the vacancy. The positing will specify the title; starting salary or range; the nature of the work to be performed; how to apply; the closing date for receiving application; and other pertinent information. 4-3 Recruitment And Selection Subd. 1 Recruitment. The City Administrator or designee is responsible to manage the recruitment process to assure compliance with federal and state laws as well as City of Centerville practices. This includes approving all job posting, advertisements, placing of job advertisements, addendums to the application and other recruitment materials. The City Administrator or designee will meet with the appropriate supervisor to determine the best methods for recruiting. When the City recruits a position externally, the position will be advertised in selected newspapers, periodicals, newsletters and/or through direct mailings. . < All appointments shall be made by the City Administrator on the basis of merit and fitness for the position. Merit and fitness may be determined by written, oral and/or other job-relevant examination, as well as by consideration of education, past experience and other job-relevant qualifications. The City Council shall confirm all appointments to full-time positions. Subd. 2 Application Form. Unless otherwise stipulated by the City Administrator, applications shall be made on written forms. Subd. 3 Application Review. The City Administrator and/or the supervisor shall review all applications and conduct job-relevant background reviews screening all applications to determine candidate qualifications. Initial interviews may be conducted of the applicants whose qualifications are best-suited for the position. Any applicant not meeting minimum qualifications required for the position shall be rejected for further consideration. The City Administrator shall then submit a list of names of eligible candidates to the City Council. Subd. 4 Examination. If examination is required for a position, the examination shall be administered by the City Administrator or his/her designee at a time and place established by the same. Upon receipt of the examination results, the City Administrator or his/her designee shall notify each person taking the examination in writing of the results of the examination. Examination scores will be adjusted in accordance with the provisions of the Veteran's Preference Act where applicable. 6 Subd. 5 Disqualification of Application. An applicant may be rejected at any time if the applicant fails to respond at any stage of the selection process. 4-4 Appointment Authority The City Council, considered the Appointment Authority for the City of Centerville, may, on the basis of merit, will make all full-time appointments. Appointments to budgeted part-time, seasonal, intermittent, and temporary positions may be delegated to the City Administrator upon approval of the Council. 4-5 Pre-Employment Medical, Exams The City may determine that a pre-employment medical examination is necessary to determine fitness for any City position. Where a medical examination is required, the offer of employment shall be made contingent upon successful completion of the medical exam. The physician conducting the exam shall be provided with a description of the duties and responsibilities and other pertinent information about the position. . < If the City determines that pre-employment medical exams will be required, they shall be required of all candidates who are conditionally offered employment for a given job class. The information obtained during the medical exam shall be treated as confidential medical records. A licensed physician designated by the employer shall conduct the exam. The City shall pay the cost of the exam. The physician shall notify the City Administrator that a candidate either is or is not medically able to perform the job. The City Administrator shall inform the candidates of the results of their examination. If a candidate is rejected for employment based on the results, he or she shall be notified of this determination and may request further explanation from the physician. 4-6 Temporary Appointments If necessary to prevent interruption of service or inconvenience to the public, the City Council may approve temporary appointments. A temporary appointment may be made for a specified period of time or may be open-ended. When the appointment is open-ended, the City Administrator shall determine the ending date based on needs of the City, subject to Council approval. Temporary appointments will normally be of duration of six months or less. Extension of this 7 maximum time period may be made on an exception basis if warranted by the needs of the City and approved by the City Council. Appointees to temporary positions will not be entitled to benefits. 4-7 Employment of Minors Employment of minors will be limited to the ages and conditions as provided by the federal Fair Labor Standards Act (FLSA) and, where more restrictive, State Child Labor Legislation. 4.8 Union Representation Relations between the City and its erhployees are guided by the Public Employment Labor Relations Act of 1971, as amended. A copy will be made available for employees upon request. Joining a union is not required for employment. However, under the Act, the union may require non members to contribute a "fair share fee" for services rendered. The fair share fee is amount equal to the amount of regular dues less the cost of benefits of financed through the dues and available only to members of the union. In no case shall the fee exceed eighty-five (85) percent of the regular dues in accordance with law. . < 4-9 Probationary Appointments Subd. 1. Purpose The probationary period is an integral part of the selection process and shall be utilized for observing an employee's work and for training the employee in the work expectations, for assessing the employee's abilities, skills, and interest, and for rejecting any employee whose performance does not meet the required work standards. The first six (6) months of employment shall be considered an employee's probationary period. Subd. 2. Duration Probationary periods apply to new hires, transfers, promotions and rehires. The Council under special circumstances may extend the probationary period up to a maximum of six (6) additional months. Subd. 3. Termination During the Probationary Appointment The City Council, or the City Administrator with approval of the City Council, may terminate a probationary employee anytime during that employee's probationary period. The employee so terminated shall be notified in writing of the reasons for the termination and shall not have the right to appeal unless he or she is a veteran, in which case the procedure prescribed in Minnesota Statute 197.46 shall be followed. Veterans as defined by law shall only be released from employment with the City only after a determination through a fair hearing for incompetence or misconduct. Nothing in this Personnel Policy shall be 8 construed to imply that after completion of the probationary period, an employee has any vested interest or property right of City employment. Subd. 4 Demotion Employees terminated during a probationary period from a position to which they were transferred or promoted may be reinstated to a position in the class from which they were transferred or promoted, upon approval of the appointing authority. If a position in that class is not open, the employee may be placed on leave of absence without pay until such time as an appropriate position is available. Subd. 5. Completion of Probation Period A performance evaluation will be completed and reviewed with the employee before the end of the probationary period. The City Administrator will notify the Council as to whether the employee's performance has been satisfactory or not, and whether the employment relationship should be continued. In the case of the City Administrator, the Council will evaluate the employee and determine whether or not to continue the employment relationship. The evaluation of the City Administrator shall be in writing. " If the notification indicates the employee has successfully completed the probationary period and will be continued, the employee will become a regular employee within the meaning of this policy. The employee's length of service will be computed from the date of hire. 4-9 Background Investigation Upon the request of the City Administrator, the police department shall provide certain criminal history data contained in the Minnesota Criminal Justice Information System. The data to be provided must only be about finalists for City positions of employment. The City Administrator must obtain the consent of the finalists before requesting the data, but an applicant's failure to provide consent may disqualify the applicant from the prospective position. 5. EMPLOYMENT STATUS CHANGES 5.1 Reclassification A recommendation for an employee to receive a reclassification will be made on the basis of the job's content, resulting from significant changes in the kind, difficulty, and/or responsibility of the work performed in the position. A reclassification may warrant an increase or decrease in salary range. The City Council must review all reclassification recommendations made by the City Administrator. Reclassification will be approved only by the City Council. 9 5.2 Promotion Vacancies shall be filled by promotion of present employees who meet the requirements established for the classification, when it is in the best interest of the City. 5.3 Demotion An employee may be demoted if found unsuited for the present position but may be expected to perform satisfactorily in a position of having a lower pay range, rank or grade, and/or lesser responsibility than previously held. An employee may also be demoted if their position. has been abolished or reclassified and he/she cannot be transferred to a position of equal pay for which they are qualified and suited. 5.4 Reduction of Workforce If it is necessary to reduce personnel, temporary employees and those serving a probationary period in affected job classes will be separated before regular employees. Within each of these groups, the selection of employees to be . < retained shall be based on merit and ability as determined by the City Administrator, subject to Council Approval. The City may layoff any employee whenever such action is made necessary as provided in the annual budget by reason of shortage or work or funds, the abolition of a position or because of changes in organization. Two weeks advance written notice of the lay-off shall be give. An employee may be transferred to another position if such employee is qualified and a position is available. When a layoff occurs in a job classification in which more than one employee serves, qualification and job performance shall be the basis for determining which employees are laid-off unless otherwise required by law. Employees who have been laid off will be recalled to their former position classification in the reverse order of their lay-off. The suspension and dismissal procedures outlined in "Discipline" of these policies shall not apply to separation covered by reduction in force. 6 COMPENSATION AND WORK HOURS 6.1 General Policy All employees of the City shall be compensated according to wage schedules or salaries as determined annually by the City Council upon the recommendation of 10 the City Administrator. The Council may change or modify any wages or salary of any employee at any time for budget reasons. Initial appointments to full-time positions will normally be made at the adopted wage for the applicable job class. Exemptions may be made to the starting rate at the discretion of the City Council, based on additional education, training, qualifications and/or experience above that normally required for the position. 6.2 Pay Periods Employees shall be paid by check, bi-monthly on alternate Thursdays. The pay received by an employee will be exclusively for the hours worked during the pay period plus any holidays, compensatory time, vacation days, and sick days as applicable. ; 6.3 Work Hours All employees are expected to perform their regular work duties when required to do so by their supervisor, including situations where the workday or workweek requires additional hours or different hours from that normally scheduled. < It is expected that all employees will report to work on time, use their available hours to the best advantage, and leave only after the regular workiflg hours are completed. The regularly scheduled work week for full-time, non-supervisory employees is eight (8) hours per day and forty (40) hours per week, with the regular work week defined as Monday through Friday, 8:00 a.m. to 4:30 p.m., and including rest periods and lunch breaks. The regularly scheduled work week for part-time non-supervisory employees is less than forty (40) hours per week, including rest periods and excluding lunch breaks. 6.4 Work Breaks 1 Meal Break - Employees working eight or more consecutive hours will be authorized an unpaid meal break. 2 Rest Break - When working under conditions where the use of a rest break is practical, employees will be allowed to take a fifteen-minute break approximately midway through each four- hour shift. The time of the break is subject to the approval of the supervisor. Unused rest breaks may not be accumulated, nor may they be used for any purpose other than a mid-shift rest period. Unused rest breaks may not be used to leave work early. 11 6.5 Job Sharing Job sharing will be considered on an individual basis at an employee's request. Arrangement should be made with the immediate supervisor. Any agreement between an employee and supervisor is subject to approval by the Council. 6.6 Overtime The City recognizes some employees may be required to work extra hours in emergency situations and during unexpected peak workload periods. The scheduling and payment of overtime will be in accordance with the applicable Fair Labor Standards Act and the following: A. Non-Exempt Employees - Full-time, non-exempt employees shall be compensated for work their supervisor requires them to undertake in excess of an 8-hour work day. Hours taken as sick leave, vacation leave, or holidays are not considered hours worked for the purposes of computing a forty-hour workweek. The compensation shall be computed at one and one-half times their regular rate of pay. The Employee shall be compensated for any< overtime worked in the same pay period it is earned. 8. Exempt Employees - Exempt employees shall not be granted overtime compensation. However, exempt employees also shall not be denied compensation for any absence of less than one day, since the employee is presumed to work forty hours per week, some during the regular workday, and some outside those hours. C. Overtime Authorization - Overtime should be avoided but when it is necessary, the City Administrator must give specific approval prior to its being earned. Pre-authorization may be presumed by employees in emergency situations such as excess snowfall, flood, severe storms, water main breaks, lift station malfunctions, or other similar situations where the immediate response of staff is required to avert endangerment of life, home or property. In the event of an emergency situation, the City Administrator shall be notified immediately. 6.7 Outside Employment Employees must devote all work time to City business. Work time describes the entire workday as scheduled. No work relating to outside employment or other non-City business may be performed during work time. 12 I ~ A. Conflict of Interest - Outside employment may not present a conflict of interest, or in any way jeopardize the welfare of the City. B. Performance - Outside employment shall not interfere with an employee's proper performance of City duties. Employees are required to be available at all times for emergency or overtime work as needed. With the exception of overtime work, employees should be able to report to work refreshed and ready for work. C. Contracts With City - Employees are prohibited from working for any contract or company that has a contract with the City during the period of time in which work is being done for the City. D. Supplies - No employee shall accept employment that requires the use of City equipment, facilities or material. E. . Compensation - No employee shall accept payor compensation from anyone for work done during time being reimbursed by the City. Employees who are volunteer firefighters shall: 1 Make up time lost due to emergency calls " 2 Use accumulated annual leave, compensatory time, or other leave for such calls or pay the City any earnings received as a volunteer for such calls. 3 Unless authorized otherwise only one employee may respond to an initial fire call. Any doubtful case or problem should be taken up with the City Administrator if it may involve a conflict of interest. 6.8 Unauthorized Absences Employees may not be absent from duty without permission from their supervisor. Any employee absent from duty without leave or permission will be subject to disciplinary action up to and including dismissal. Unauthorized absence from work may be considered a resignation without notice and not in good standing. 7 HOLIDAYS 13 7.1 General Regular full-time and part-time employees are eligible for the paid holidays as listed below. No seasonal/temporary employees will receive holiday pay for time not worked. 7 .2 HOLIDAYS DATE New Year's Day Martin Luther King's Birthday President's Day Memorial Day Independence Day Labor Day Veterans Day Thanksgiving Day Fourth Friday Christmas Day Floating Holiday January 1 Third Monday in January Third Monday in February Last Monday in May July4 First Monday in September November 11 Fourth Thursday in November Friday after Thanksgiving December 25 Date to be pre-approved. Subd. 1 Sunday/Saturday Holidays - For full time employees, if a holiday f~lIs on a Sunday, the following day will be the observed holiday. If a holiday falls on a Saturday, the preceding day will be the observed holiday. Subd. 2 Floating Holiday - Each employee gets one floating holiday per year and it may be taken at the request of the employee, with prior approval of the employee's supervisor. Floating holiday may be taken during the probationary period. An unused floating holiday shall be forfeited and may not be carried over to the next payroll year nor paid as severance. 7.3 Holiday Pay 1. Worked - An employee required to work on a holiday shall be paid at the rate of one and one-half times the employee's base pay. 2. Not Worked - An employee not scheduled to work on holidays will received their normal hourly rate exclusive of overtime premiums. 3. On Leave - Holidays occurring during an employee's vacation leave, sick leave, or funeral leave will be considered a holiday and the employee will not be charged for vacation on the day. 8 VACATION LEAVE 8.1 General 14 I Employees who have worked for the City for at least six months are eligible to accrue vacation leave from the date the employee is hired. Vacation leave will be available for use as it is accrued during the first year of employment. Each year thereafter, vacation will be awarded at the employee's anniversary date according to the vacation accrual schedule below. 8.2 Accrual Employees shall earn vacation leave at the following rates: Years of Service 1 - 5 6 - 10 10 + Vacation Earned 6.67 hrs. per month 10 hrs. per month 13.33 hrs. per month 8.3 Requirements 1. Vacation must be approved by the City Administrator. .. 2. A vacation week will consist of the average number of regular hours per day, days per week worked over the previous year, not to exceed eight hours per day or forty hours per week. 3. In the event of termination, all earned vacation will be paid at the employee's regular rate of pay. 4. Requests to use paid vacation shall be received at least twenty-four hours in advance of the requested time off, preferably longer. This notice may be waived at the discretion of the City Administrator. 5. Up to a maximum of one week of accrued vacation may be carried over to the next year. 6. Vacation may be taken in increments of one hour or more. 7. The rate of vacation pay will be the employee's regular rate of pay in effect on the date immediately proceeding the employee's vacation period. 8. Holidays occurring during an employee's vacation leave will be considered a holiday and the employee will not be charged for vacation on the day. 9 SICK LEAVE 9.1 General 15 Regular full-time and part-time employees who have worked for the City for at least six months are eligible to earn sick leave from the date the employee is hired. Paid sick leave is not available to temporary, intermittent, or seasonal employees. Sick leave may be approved only for days when an employee would otherwise have been regularly scheduled to work. It may be used, with the approval of the supervisor, in any of the following cases: 1 When the employee cannot work because of the illness, injury, or disability of employee, employee's minor children, or employee's spouse;' 2 For medical, dental chiropractic, or optical examinations or treatments of employee or employee's minor children; 3 When the employee's presence would jeopardize the health of other employees by exposing them to contagious disease; 4 What a member of the employee's immediate family is seriously ill or injured, requiring the employee's attendance. Immediate family is defined as spouse, parents, children, siblings, stepparents, stepchildren, or legal guardian). The City may require confirmation of the necessity of attending the family member by the physician. 9.2 Accrual Amount. Sick leave for every probationary and regular full-time employee will be twelve days per year based on the accrual of one day for each calendar month of full time service or a major fraction thereof. An employee may accumulate no more than 120 days. 9.3 Requirements 1. Sick leave shall not be granted until it is earned. 2. Sick leave is accrued at the end of a completed year of service to be used during the following year. 3. In the event of termination, sick leave will NOT be paid to the employee. 4. Employees shall report the reason for their absence as soon as practical to their supervisor (employees failing to give such notice will be subject to discipline). 16 5. Employees shall keep their supervisor informed as to the status of their condition. A physician's statement may be required for absences of three or more consecutive days, or for frequent absences, or absences that follow a pattern (such as the same day of the week, connecting to a holiday, etc) 6. Sick leave may be taken in increments of one hour or more. 7. The rate of sick pay will be the employee's regular rate of pay in effect on the date immediately preceding the employee's sick leave. 8. Holidays occurring during an employee's sick leave will be considered a holiday and the employee will not be charged for sick time on the day. 9.4 Donation of Sick Leave With the expressed written approval of the City Council, City employees having accrued sick leave may be allowed to donate a portion of their sick leave to fellow employees experiencing a major life threatening disease or condition . suffered by the employee, their spouse or minor children. A major life threatening disease or condition shall include, but not necessarily be limited to heart attack, stroke, organ transplant, or life threatening illness or condition as defined by a physician's diagnosis. The donation of sick leave from one employee to another shall be subject to the following terms and conditions. < 1. An employee is only eligible to receive donated sick leave for time loss from work due to a major life threatening disease of condition as described above, equal to the number of hours of time, compensated by sick leave, vacation leave or compensatory time, which the employee would lose from his/her job due to major life threatening disease or condition. 2. An employee will be eligible to receive donated sick leave only after the employee's accrued sick leave, compensatory time and vacation have been used by the employee. 3. No employee will be allowed to receive more than twenty days of donated sick leave for any single major life threatening disease or condition without the additional express approval of the City Council. 4. Donated sick leave will be paid at the regular rate of the employee receiving the donated time. 17 5. An employee may donate no more than sixteen hours per calendar year to a single fellow employee. This shall not be construed to prohibit donating sixteen hours each per year to additional fellow employees. 6. A written request to donate sick leave must be made to the City Council via the City Administrator. 7. The City Administrator shall have the right to deny use of donated sick leave or limit its use as shall be determined necessary to the best interests of the City. 10 UNPAID LEAVE OF ABSENCE 10.1 General The City Administrator may authorize an unpaid leave of absence for up to ten (10) days. Unpaid leave of absence for greater periods must be authorized by the City Council. 10.2 Effect on Benefits " No employee benefits will be earned by an employee while on unpaid leave of absence and an employee will not accrue or be paid holiday pay, vacation or sick leave while on leave of absence. Leave of absence hours will not count toward seniority and all accrued vacation must normally be used before an unpaid leave of absence will be approved. To qualify for an unpaid leave of absence, an employee need not have all sick leave earned. However, leave without pay for purposes other than medical leave, child care, or work-related injuries will be at the convenience of the City. 10.3 Eligibility Decisions on unpaid leave of absence requests will normally take into consideration the employee's performance, length of service and the general interest of the City. A. Medical Leave. A regular employee who has completed the initial probationary period and is unable to work because of illness or injury and who has exhausted all accrued sick leave may, upon request, be granted a medical leave of absence without pay up to six (6) months. The City, at its discretion, may renew such leave. 18 All requests for medical leaves, and for renewal of such leave, must be accompanied by a doctor's certificate verifying the existence of the illness, injury or disability for which medical leave is requested with the expected duration of the absence. An employee is allowed fifteen (15) calendar days to obtain the medical certification. The employee may not return to the job until the City receives certification by the examining doctor that the employee is medically able to perform the job. If the employee is determined to be qualified disable employee in accordance with the Americans with Disabilities Act, (ADA), the examining doctor will aMest to whether the employee is medically able to perform the essential requirements of the job, with or without reasonable accommodations. The department head may consult with a physician or other medical expert to determine reasonable accommodations. The City will continue to pay the employer's portion of health insurance premiums during an approved medical leave for up to six (6) months. Arrangements should be made by the employee to.' pay the employee's portion during the leave. 10.4 Return from Leave of Absence. Employees receiving unpaid leave of absence for illness, temporary disability, or child care will be returned to the original position or one of similar status and salary. Employees receiving unpaid leave of absence in excess of sixty (60) days or for reasons other than illness, temporary disability, or child care cannot be guaranteed return to their original or similar position. If the original position or a position of similar or lesser status and salary is available, it may be offered at the discretion of the City Administrator. Employees will not accrue seniority during the period(s) of unpaid leave of absence. 11 OTHER LEAVES OF ABSENCE 11.1 Military Leave Minnesota Statutes, Sections 192.26 and 192.261 provide that an employee of a municipality which is a member of the National Guard, the Naval Militia, the Officer's Reserve Corps, the Naval Reserve, the Marine Corps, or any other reserve component of the military or naval forces of the United States, is entitled to a leave of absence without loss of pay, seniority status, efficiency rating, or benefits for the time such employee is 19 engaged in training or active service not exceeding a total of fifteen (15) days in any calendar year. The leave of absence is only in the event the employee returns to employment immediately upon being relieved from military or naval service or is prevented from returning by physical or mental disability or other cause not the fault of the employee, or is required by the proper authority to continue in military or naval service beyond the fifteen (15) day period allowed for the paid leave of absence. Notice will be given to the City at least fifteen (15) working days in advance of the requested leave. Notice may be waived under certain circumstances. In accordance with State law, the employee will be granted an unpaid leave of absence when called into active duty. If an employee has not yet used their fifteen (15) of paid leave when called to active duty, any unused paid time will be allowed prior to the unpaid leave of absence. Eligibility for continuation of insurance coverage will follow the same procedures as for any terminated or laid off employee while an employee is on an unpaid leave of absence for active duty. The leave of absence will not be considered work time for purposed of vacation and sick leave accrual. Returning reservists have the right to return to their jobs or to another job of similar seniority, status, and pay upon completion of active duty in accordance with M.S. 192.261, Subd. 2 and 38 U.S.C. Section 2021 and 2024. 11.2 Jury Duty Regular employees may be absent with pay when serving jury duty or when subpoenaed as a witness in court or voluntarily serving as a witness in a case in which the City is a party. To receive their normal wages, the employee must pay the City the jury duty compensation, minus any mileage or parking reimbursement. If the jury duty compensation exceeds the regular salary rate, the employee may keep the difference. 11.3 Funeral Leave Paid time off may be granted, up to a maximum of three (3) days, in the event a regular employee suffers a death in his or her immediate family, in accordance with the provisions of this Section. Additional time off without 20 pay, or sick leave if available and requested in advance, will be granted as may reasonably be required under individual circumstances, subject to the approval of the department head. Immediate family (for purposes of this Section) is defined as an employee's parent, step-parent, spouse, child, step-child, brother, sister, step-brother, step-sister, grandparent, grandchild, spouse's parents, brother-in-law, sister-in-law or member of the immediate household. The actual amount of time off, and funeral leave approved will be determined by the department head depending on individual circumstances, (such as the closeness of the relative, arrangements to be made, distance to the funeral,'etc.). In these situations, employees will receive their regular pay except that employees will not be paid for regularly scheduled days off. 11.4 Parental Leave An employee who works twenty (20) or more hours a week and has been employed more than one year is entitled to take an unpaid leave of absence in connection with the birth or adoption of a child. Parental leave may not exceed six (6) weeks after the birth or adoption of the child. Employees are not required to use sick leave during parental leave but may use sick leave at their option for any period of this leave they are unable to work due to medical reasons. The employee is entitled to return to work in the same position and at the same rate of pay the employee was receiving prior to commencement of the leave. Group insurance coverage will remain in effect during the leave. 12 INSURANCE PLANS 12.1 Worker's Compensation Employees, as defined by the Minnesota Worker's Compensation Act, are covered by Worker's Compensation Insurance. a) Any employee injured on the job and covered by Worker's Compensation Insurance will be paid for the remainder of the day in which the injury occurs. 21 b) Any employee covered by Worker's Compensation who is injured on the job and is subsequently off work for three (3) consecutive days because of the injury will earn worker's Compensation benefits. c) All work-related injuries must be reported to the employee's supervisor immediately, no matter how minor the injury is considered by the employee. 12.2 Health Insurance Upon proper application and subject to any required premiums, all regular full time employees may elect-to be covered by the City's health insurance plans. Subject to the payment of the required premiums, an employee's dependents may also be covered under such plans. a) The City Council will periodically review the percentage of premiums the City pays and will determine whether a change in the amount is warranted. b) The balance of the monthly premium will be paid by the employee through authorized payroll deductions. c) Any employee leaving City service for any reason may continue coverage under the City's group insurance plan for a period not to exceed Federal or State requirements. Such employees must pay the entire premium for that coverage and may not upgrade the coverage from single to family, unless otherwise required by law. d) The City will pay one-half (1/2) of the cost of the City's health insurance premium for all part-time employees. 12.3 Dental Insurance Upon proper application and subject to any required premiums, all regular full-time employees may elect to be covered by the City's dental insurance plan. Subject to payment of any required premiums, an employee's dependents may also be covered, 13 EMPLOYEE TRAININGITRAVEL 13.1 General Policy - Training 22 Employees are encouraged to take advantage of training opportunities to help them improve the performance of their present work assignments and to prepare them for future assignments. This may include seminars, lectures, workshops, and tuition-assisted course work at accredited institutions. Cost, staffing issues, need benefit to the City, and other appropriate issues will be considered by the supeNisor in approving requests or assigning training. Time to attend required training will normally be paid time. Advance payment may be authorized for conference registration fees. Once paid, employees may be held responsible for those fees if the employee later chooses not to attend. Other expenses eligible for reimbursement require receipt of appropriate documentation. Required documentation and receipts vary depending on the event. Meals, lodging and parking required itemized receipts. Other documentation will be specified by the City Council. 13.2 Travel Reimbursement < The City Council may authorize travel at City expense for the effective conduct of City business. Authorization must be granted prior to incurring the actual expenses. Employees so authorized will receive reimbursement for necessary and incidental expenses according to the terms outlined in this policy. a) Automobile Expense. When employees are required to use their own vehicles to conduct City business or to attend approved training, the City will reimburse the employee for mileage at a rate established by the City Council action. The adopted rate will remain in effect until a change in rate is approved. b) OverniQht Travel. Lodging expenses include actual reasonable cost of lodging while away on approved travel or training. The amount of reimbursement for an individual attendee of a conference or meeting will normally be the least expensive single room rate available at the location of the conference, or the actual cost, whichever is less. If two (2) City representatives of the same gender are attending the same approved event, the maximum reimbursable expense will normally be the lowest two- bed double-room rate at the conference site or the actual expense incurred, whichever is less (one room for two attendees). 23 c) Meal Allowance. Employees will be reimbursed for meals, including tax and a reasonable gratuity, when on approved assignment for the City. Employees will be reimbursed for meals in connection with conferences and meetings only when the meals are not included in the conference registration fee. The maximum allowable reimbursable expense per meal will be set periodically by the City Council. d) Tuition, Dues and Fees. When prior approval has been granted by the City Council, registration and/or conference fees are eligible for reimbursement or pre-payment. e) Parkinq and Alternative Travel. The City will reimburse the employee for necessary parking fees incurred for required travel. The City will also reimburse for the employee for the reasonable cost incurred when approved travel is made by other means of transportation. 13.3 Applicability '. Travel and expense reimbursement provided for in this section shall apply to both the employees of the City and the members of the City Council traveling specifically to conduct City business. 14 PERFORMANCE APPRAISAL 14.1 Employee Performance Appraisal Employees will normally have their performance evaluated at least once during the probationary period and every six (6) months thereafter. Performance evaluations will be maintained in employee personnel files and will be considered when personnel actions are contemplated. Performance appraisals will be conducted in accordance with the established performance appraisal system. 15 SAFETY 15.1 General The personal health and safety of each employee of the City and the prevention of occupational injuries and illnesses are of primary importance to the City. To the greatest degree possible, management will maintain an environment free from unnecessary hazards and will establish safety 24 policies and procedures for each department. Adherence to these policies is the responsibility of each employee. Overall administration of this policy is the responsibility of each department head. 15.2 Safety/Accident Reporting Worker's Compensation benefits and OSHA Gob safety laws) require that employees involved injob-related accidents and sicknesses be reported as soon as possible by the employee, or on behalf of the injured or sick employee by his or her department head. 15.3 Exposure to Hazardous Substancesllnfectious Agents Any employee routinely exposed to hazardous substances or infectious agents as defined in the Minnesota Employee Right to Know Act of 1983 (Laws 1983, Ch. 316, Minn, Stat, 182.65 - 182.675) will be trained before being assigned or reassigned to work which exposes the employee to such substances or agents, and shall be given training annually thereafter. Training shall include an explanation of how and where information about hazards is stored in the workplace, how the hazards are labeled, and . where to obtain specific information. The department head shall provide for such training and for compliance with the "Minnesota Employee Right to Know of 1983", including the establishment of specific policies to ensure compliance with the state law and regulations. An employee acting in good faith has the right to refuse to work under conditions which the employee reasonable believes present an eminent danger of death or serious physical harm to.the employee. Employees, who are trained in first aid and required by the City to provide medical assistance as part of their job, will receive training in preventing or limiting exposure and in the use of protective equipment and/or clothing. All employee exposure to blood and/or bodily fluids shall be reported immediately to the employee's supervisor. Exposure incidents should be documented and reviewed to determine whether adequate safety measures were taken and whether additional training or changes in procedures are necessary. An Exposure Control Plan will be developed and followed for affected departments. Hepatitis B vaccinations will be offered to any employee who has been exposed to blood or potentially infectious materials. 16 SMOKING 25 l__ _ In the interest of good health, the City discourages employees from smoking. Smoking within City buildings, offices and work sites is governe.d by the Minnesota Clean Indoor Air Act. Approved smoking areas must be clearly designated. There will be no smoking in areas not designated as smoking areas. If smoking results in discomfort to others, smokers are required to stop smoking. Smoking in non-approved areas may result in disciplinary action. 17 DISCIPLINE 17.1 Objective Supervisors are responsible for mainlaining compliance with City standards of employee conduct. The City reserves the right to use discretion and to deviate from this policy. City employees are expected to fulfill their duties and responsibilities at the level required, including observance of work rules and standards of conduct. Failure to do so may result in disciplinary action. < Discipline will be administered in a non-discriminatory manner. The supervisor will normally investigate any allegation on which disciplinary action might be based before any disciplinary action is taken. 17.2 Process The City of Centerville will normally use progressive and fair discipline with full- time regular employees. There may be circumstances that warrant deviation from the suggested order of the disciplinary process. The normal process is as follows: A. Oral Warning. Oral warning should normally be given for the first infraction to clarify expectations and put the employee on notice that the performance or behavior needs to change, and what the change must be. There may be time when the first infraction is so serious that an oral warning may be insufficient. B Written Warning. A written warning shall normally state the reason for the warning along with a description of the events/problems that led to the warning. It shall normally describe actions taken by the supervisor to correct the problem, if applicable, including any timetable or goals set for improvement. It will indicate further disciplinary action that could result if the problem continues or if related problems occur. The warning will be given to the employee to sign acknowledging that he or she has received the warning and a copy for their records. Another 26 copy of the written warning shall be placed in the employee's personnel file. Written warnings are more serious than oral warnings and normally follow verbal warnings and normally follow verbal warnings when the problem is not corrected or the behavior is not consistently improved, given a reasonable period of time for improvement. Serious infractions may require skipping either a verbal or written warnings, or both. C. Suspension. The employee will normally be notified in writing of the reason for the suspension either prior to the suspension or shortly thereafter. Upon the employee's return to work, the employee will be given a written statement outlining further disciplinary action possible should the problem continue or reoccur. A copy of the written document shall be placed in the employee's personnel file. An employee may be suspended pending an investigation of an allegation. If the allegation is proven false after an investigation, the relevant written documents will be removed from the personnel file and the employee will receive any compensation to which he/she would have been due had the suspension not taken place. . < For any suspension of five (5) or more days, or any second suspension for the same individual, the City Council shall review the reasons for the suspension and upon review, will make a recommendation as to the future status of the employee and his/her continued employment with the City. D. Dismissal. The City Council may dismiss any employee following a five (5) day suspension. The dismissal notice shall be in writing and shall contain the reason for dismissal. 17.3 Reasons for Dismissal Subject to state law on Veteran's Preference and Minn. Stat. Sections 181.931 - 181.935, the City Council may dismiss an employee for substandard work performance, behavior not in keeping with City standards, or if in their judgment, the employee is unsuited for employment with the City. Removal of veterans may be made only for incompetence or misconduct shown after a hearing with due notice (M.S. 197.46). 18 SEXUAL HARASSMENT 27 18.1 General The City of Centerville is committed to providing a working environment free of harassment and discrimination. In keeping with this commitment, the City maintains a strict policy prohibiting unlawful harassment, including sexual harassment. This policy prohibits harassment in any form, including verbal and physical harassment. This policy apples to all employees. This policy statement is intended to make all employees sensitive to the matter of sexual harassment, to express the City's strong disapproval of unlawful sexual harassment, to advise employees of their behavioral obligations and to inform them of their rights. 18.2 Definition To provide employees with a better understanding of what constitutes sexual harassment, the following definition, based on Minnesota Statutes, is hereby provided: Sexual harassment includes unwelcome sexual advances, requests for sexual, favors, sexually motivated physical contact, or other verbal or physical conduct or communication of a sexual nature, when: a) submission to the conduct or communication is made a term or condition, either explicitly or implicitly, or obtaining employment; b) submission to or rejection of that conduct or communication by an individual is used as a factor in decisions affecting that individual's employment; c) that conduct or communication has the purpose or effect of substantially interfering with an individual's employment or creating an intimidating, hostile or offensive employment environment and the employer knows or should have known of the existence of the harassment and fails to take timely and appropriate action. Examples of inappropriate conduct include but are not limited to: . Unwanted physical contact . Unwelcome sexual jokes or comments . Sexually explicit posters or pin-ups . Repeated and unwelcome requests for dates or sexual favors . Sexual gestures . Any indication, expressed or implied, that an employee's job security or any other condition of employment depends on submission to or rejection of unwelcome sexual requests or behavior. 28 In summary, sexual harassment is the unwanted, unwelcome and repeated action of an individual against another individual, using sexual overtones as a means of creating stress and a hostile working environment. 18.3 Expectations The City of Centerville recognizes the need to educate its employees on the subject of sexual harassment and stands committed to provide information and training. All employees are expected to treat each other and the general public with respect and to assist in fostering an environment that is free from unwanted harassment. Violations of this policy may result in discipline, including possible discharge. Each situation will be evaluated on a case by case basis depending on the severity and the circumstances involved. In order for a sexual harassment issue to be addressed, it must be brought to the attention of management. In order for action to be taken, information must be forwarded to the appropriate level of management. Any employee who believes he or she has been harassed by a co-worker, supervisor, or agent of the City should promptly report the facts of the incident or incidents and the names of the individuals involved to his or her supervisor or in the alternative to the City Administrator. Supervisors should immediately report any incidents of sexual harassment to the City Administrator. If the City Administrator is unavailable, supervisors should report the incident immediately to the mayor or a councilmember. The City Administrator (or mayor or councilmember) will investigate such claims and take appropriate action. In addition to notifying one of the above people and reporting the nature of the harassment, the employee is also urged to take the following steps: a. Clearly indicate to the harasser that the conduct is unwelcome and document that conversation. b. Document the occurrences of harassment. c. Submit the documented complaints to your supervisor, the City Administrator, mayor or councilmember. It is required that the complaint is in writing. d. Document any further harassment or reprisals that occur after the complaint is made. 29 Employees have the right to raise the issue of sexual harassment and to file complaints with respect to such harassment without reprisal. The City recognized that there are inherent difficulties in developing evidence and maintaining close working relationships among employees in instances where harassment has occurred. Because of this, the City urges that conduct which is viewed as offensive, be reported immediately to allow for corrective action to be taken through education and initial counseling, if appropriate. Management has the obligation to provide an environment free of sexual harassment. The City of Centerville is obligated to prevent and correct unlawful harassment in a manner which does not abridge the rights of the accused. To accomplish this task, the cooperation of all employees is required. The City of Centerville will, in all cases, take action to correct any reported harassment to the extent evidence is available to verify the alleged harassment and any related retaliation. All allegations will be investigated. Strict confidentiality is not always possible in all cases of sexual harassment as the accused has the right to answer charges made against them, particularly if discipline is a possible outcome. Reasonable efforts will be made to respect the confidentiality of the individuals involved, to the extent possible. 19 ALCOHOL OR DRUGS; TREATMENT AND COUNSELlNC3 Employees are prohibited from possessing or consuming alcohol or non- prescription drugs while on the job. Any employee who reports to work incapacitated or whose performance is impaired through the use of alcohol or non-prescription drugs is subject to disciplinary action. In instances where it is necessary, sick leave may be granted for an evaluation, treatment or rehabilitation on the same basis as is granted for ordinary health problems. Consideration will be given for use of leave of absence without pay as defined by the City's personnel policies. The City has also made available access to an Employee Assistance Program (EAP), sponsored by CIGNA Behavioral Health Services. 20 DRUG FREE WORKPLACE In accordance with federal law and the City of Centerville has adopted the following policy on drugs in the workplace: A. Employees are expected and required to report to work on time and in appropriate mental and physical condition, ready to perform the duties of their job. It is the City's intent and obligation to provide a drug-free, safe and secure work environment. B. The unlawful manufacture, distribution, possession or use of a controlled substance on City property or while conducting City 30 business is absolutely prohibited. Violations of this policy will result in disciplinary action, up to and including termination, and may have legal consequences. C. The City recognizes drug dependency as an illness and a major health problem. The City also recognizes drug abuse as a potential health, safety and security problem. Employees needing help in dealing with such problems are encouraged to use their health insurance plans, as appropriate. D. Employees must, as a condition of employment, abide by the terms of the City's drug and alcohol policy and must report any conviction under a criminal drug statue for violations occurring on or off the work premises while conducting City business. A report of the conviction must be made within five (5) days after the conviction as required by the Drug-Free Workplace Act of 1988. 21 RESIGNATION Any employee wishing to leave municipal service in good standing must submit a written resignation to his or her supervisor at least fourteen (14) calendar days' before an employee's anticipated leaving. The resignation must state the effective date of the resignation and the reason for leaving. The City Administrator may waive the notice requirement if it is determined to be in the best interest of the City. 22 AFFIRMATIVE ACTION POLICY AND PLAN 22.1 Policy The City of Centerville will not discriminate against any employee or applicant for employment because of race, color, creed, religion, ancestry, national origin, gender, disability, age, marital status or status with regard to public assistance. The City of Centerville will take affirmative action to ensure that all employment practices are free of such discrimination. Such employment practices include, but are not limited to hiring, including all phases of the selection process, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff, disciplinary action, termination or other forms of compensation and selection for training. The City prohibits the harassment of any employee or job applicant on the basis of their protected class status. The City will commit the necessary time and resources, both financial and human, to achieve the goals of Affirmative Action. 31 The City will evaluate the performance of its management and supervisory personnel on the basis of their involvement in achieving these Affirmative Action objectives as well as other established criteria. Any employee of this organization who does not comply with the policies and procedures set forth in this policy and plan will be subject to disciplinary action. Any subcontractor not complying with all applicable Equal Employment Opportunity/Affirmative Action laws, directives and regulations of the federal and state governing bodies or agencies thereof, will be subject to appropriate legal sanctions. The City Administrator will have the authority and responsibility to enforce this policy and plan and is the designated Affirmative Action Coordinator. The City Administrator responsibilities will include monitoring all Affirmative Action activities and reporting the effectiveness of this Program, as required by federal or state agencies. If any employee or applicant for employment believes he or she has been discriminated against, the City encourages them to contact the Affirmative Action Coordinator. 22.2 Plan The City of Centerville takes the following steps to ensure all employment practices are free of discrimination: 1. Adoption of this Affirmative Action Plan. 2. Distribute this policy and plan to all City employees. 3. Make a good faith effort to attract qualified protected class applicants to fill vacancies due to staff expansion or turnover. 4. Use an objective job-related hiring process when filling positions. 5. Prepare and adopt written job descriptions and update them periodically. 6. Advertise job openings in locations and publications which attempt to reach members of the protected classes. 7. Provide information to employees and applicants as to their rights under the provisions of the Civil Rights Act of 1964 as amended, the Minnesota Human Rights Act, and other state and federal laws as applicable. 8. Receive and investigate complaints of alleged acts of discrimination by the City of Centerville. 32 23 CODE OF CONDUCT AND ETHICS 23.1 Purpose The City Council of the City of Centerville requires all employees of the City to adhere to the following code of conduct and ethics. The purpose of this policy is to establish standards for all such persons by setting forth actions which are incompatible with the best interest of the City of Centerville, its taxpayers or in conflict with state or federal laws. 23.2 Conflicts of Interest No employee having the power or duty to perform an official act or action may be directly or indirectly interested in any contract, transaction, or zoning decision of the City of Centerville except as provided for in the Minnesota State statutes. Any employee having an interest in any proposed legislative action of the City Council and who gives an opinion or recommendation to the Council, shall disclose on the record of the Council meeting the nature and extent of such an interest. . < No employee may purchase personal property from the City except property that is no longer needed by the City and: 1. if there is a reasonable public notice and the goods are sold through public auction; and 2. if it is sold by a sealed bid process and the employee has the highest responsible bid. The employee who buys the property must not be involved in the auction or sealed bid process. No employee may accept any gift or gratuity in any size under circumstances in which it could be reasonably thought to influence him or her in the performance of his or her official duties or in which it appears to be a reward for any official action on his or her part. Gifts or gratuities which may be acceptable are as follows: 1. Awards for meritorious civic service contribution. 2. Unsolicited items that are donated to and shared by the work group. 3. Unsolicited advertising or promotional materials with a value of less than $50.00. 33 4. Unsolicited items such as meals which may be provided during meetings, receptions, or other gatherings where the elected official or employee is in attendance in his/her official capacity. 23.3 Falsification of Records No person shall knowingly make any false statement, certificate, mark, rating or report in regard to any test, certificate, or appointment held or made under the City of Centerville's personnel system, or in any manner commit or attempt to commit, any fraud preventing the impartial execution of the provisions of these policies. 23.4 Rendering of Consideration No person seeking employment to, or promotion in, the City of Centerville will either directly or indirectly give, render, or pay any money, service, or other valuable consideration to any person on account of or in connection with, the test, appointment, or promotion, or proposed appointment or promotion. '. 23.5 Use and Safeguarding of City Property No employee shall use or permit the use of City owned vehicles, equipment, tools, machinery, materials, or other property per personal conveniences or profit unless the use is available to the public generally or is provided as a municipal policy for the use of such public official or employee in the conduct of official business. City employees shall not store personal property on City property or in City facilities for more than 30 consecutive days. All employees of the City of Centerville who have authority over, or the use of City vehicles, equipment, machinery or property in the course of their duties must assume responsibility for the safeguarding and care of such items. 23.6 Disclosure of Confidential Information No City employee, with respect to any transaction, zoning decision, or other matter which may be the subject of an official act or action of the City of Centerville shall without proper legal authorization, disclose confidential information concerning the property, government or affairs of the City of Centerville, or use such information to advance the financial or other private interest of the elected official or employee or anyone else authorized to act on the behalf of the City. 34 No City employee who has custody of or access to any personnel files or other information which may be considered confidential by Minnesota law shall use or release such information without proper authority. 23.7 Political Activities Political activities which are not in violation of state and federal laws are generally permitted. The following political activities that are prohibited for City employees: 1. City employees may not use any official authority or influence for the purpose of affecting the result of an election nor may funds be solicited or contributions received from other employees for political purposes. 2. No campaign materials, pamphlets of buttons may be displayed on City vehicles, City property or by an individual on the work site. 23.8 Advisory Opinions '. Where City employee has a doubt as to the applicability of any provision of this ordinance to a particular situation, or as to the definition of terms used herein, that person may apply to the City Attorney for any advisory opinion. In any matter where a City employee has sought an advisory opinion from the City Attorney and City employee is subsequently prosecuted for a violation of this ordinance for an action which conformed to the City Attorney's opinion, the case shall be referred to the Anoka County Attorney's office. 23.9 Penalties Any City employee who is convicted in a court of law of willfully violating provisions of this ordinance shall be guilty of a misdemeanor, punishable according to the Minnesota and be subject to disciplinary proceedings before the City Council which may result in that employee'sJerrnination of employment. 24 APPEARANCE AND ATTIRE POLICY The attire and the appearance of City employees have a direct reflection on the professionalism in the delivery of City services. City employees are required to meet the general public on a daily basis as part of their regular work assignment 35 and as such, a neatly attired City employee presents a positive image both of themselves and the City of Centerville. When deciding on appropriate work attire, City employees shall employ sound discretion in their decisions as clothing needs vary by job function and safety. These considerations should be based on job safety, City image, and personal hygiene. The following is not considered appropriate attire in most work settings and is strongly discouraged: . Tub tops, halter tops, tank tops, muscle shirts . Sweats or work out clothing . Tight, body-hugging clothing . Shorts . Clothing that is revealing and causes a distraction . Clothing that is faded, worn or in disrepair The City Administrator will be responsible for determining if attire is appropriate. Employees who have questions concerning appropriate work attire should direct them to the City Administrator. 24.1 Casual Fridays. < Fridays are designated as "casual day" in City Hall on these days nice jeans, City logo t-shirts, City logo sweatshirts and knee-length walking shorts can be worn. None of the other items on the above list qualify as casual Friday attire. Employees, who take Friday off, cannot substitute any other day of their choice as a "casual day". 25 ELECTRONIC MEDIA USAGE POLICY The City of Centerville's electronic media usage policy is designed to provide clear guidelines to City of Centerville employees regarding access to, and disclosure of, computer, network, telephone and facsimile systems. Employees increasingly use and exploit electronic forms of communication and information exchange, and have access to one or more forms of electronic media and services (computer, e-mail, telephones, voice mail, fax machines, external electronic bulletin boards, on-line services, and the Internet). The City encourages the use of these media and associated services, because they make communication more efficient and effective, and because they are valuable sources of information. However, electronic media, data, and services provided by the City are City owned and publicly funded, and their purpose is to facilitate City business. The City Council authorizes the use of the Internet and on-line services for the support of all city tasks. The use of the Internet is public and a privilege, not a right, and may be revoked at any time for unacceptable use. 36 With the rapidly changing nature of electronic media, and the "netiquette" which is developing among users of external on-line services and the Internet, this policy cannot lay down rules to cover every possible situation. Instead, it expresses the City's philosophy and sets forth general principles to be applied to use of electronic media, data, and services. The following procedures apply to all electronic media, data, and services, which are: 1. Accessed on or from City premises 2. Accessed using City computer equipment, or via City-paid access methods 3. Used in a manner which identifies the individual with the City 25-1 Authorization An employee must sign a statement acknowledging that they have read, understand, and agree to comply with this policy. No employee will be authorized to use electronic media or services until they have signed the appropriate statement and returned it to the Personnel Office. " 25-2 Inappropriate Material Electronic media may not be used for knowingly transmitting, retrieving or storage of any communications of a discriminatory or harassing nature, or which are derogatory to any individual or group, or which are obscene or sexually explicit, or are of a defamatory or threatening nature, or for "chain letters," or for any other purpose which is illegal or against City policy or detrimental to the City's reputation. Electronic media may not be used for personal use relating to political, religious, or personal financial profit. 25-3 Personal Use Limitations Electronic media and services are primarily for City business use. Limited, occasional or incidental use of electronic media (sending or receiving) for personal, non-business purposes done on the employee's personal time is understandable and acceptable - as is the case with personal phone calls. However, employees need to demonstrate a sense of responsibility and may not abuse the privilege. Such personal use must not consume large amounts of City resources. Employees using electronic media and services for personal use waive any claims to privacy regarding that usage. Any costs incurred by the City due to personal use (such as printing costs, per-minute Internet fees or cellular phone charges) must be paid by the employee. Excessive personal use will be determined by the individual employee's supervisor, and may subject the employee to disciplinary action. 37 25-4 Individual Privacy The City also reserves the right, in its discretion, to review any employee's electronic files, messages and usage to the extent necessary to ensure that electronic media and services are being used in compliance with the law and with this and other City policies. Employees should therefore not assume electronic communications are private and confidential and should transmit highly sensitive information in other ways. Employees must respect the confidentiality of other people's electronic communications and may not attempt to read, "hack" into other systems or other people's accounts, or "crack" passwdrds, or breach computer or network security measures, or monitor electronic files or communications of other employees or third parties except by explicit direction of City management. 25-5 Copyrights Anyone obtaining electronic access to other companies' or individuals' materials must respect all copyrights and may not copy, retrieve, modify or forward . < copyrighted materials except as permitted by the copyright owner. Also, network users shall not delete, examine, copy or modify files and/or data belonging to other users, without their prior consent. 25-6 Passwords I Security The City Administrator reserves the right to override passwords and codes at any time. If any of those people request the employee's password(s), then the password(s) must be disclosed. If passwords are requested, the passwords will be kept in a safe place. Any password used on the system shall be used for the protection of the City of Centerville, not the employee, and as such will not preclude'the City, as the operator of the network, from rightfully entering the network or any other messaging system at any time to review, copy or delete any file or disclose any such file to others. No e-mail or other electronic communications (including facsimile messages) may be sent which attempt to hide the identity of the sender, or represent the sender as someone else or from another organization. Employees are responsible for all electronic messages originating from a computer operating under his/her password. 25-7 Excessive Usage Electronic media and services should not be used in a manner that is likely to cause network congestion or significantly hamper the ability of other people to access and use the system. Continued impedance of other users through mass 38 consumption of system resources, after receipt of a request to cease such activity, is prohibited. The willful or careless introduction of programs known as computer viruses, Trojan Horses and worms into the City's network or into any external networks or computers can cause such excessive computer usage or even damage a system and so would be a violation of this policy. 25-8 Questions Regarding Policy City employees who have concerns or are uncertain about ethical, legal or security issues regarding the use of data communications tools are expected to discuss their concerns with their supervisor who will act as the employee's first point of contact. Part of the responsibility of the City Administrator is to insure the integrity of City data (an asset). Therefore, the City Administrator, in consultation with theCity Attorney, will resolve and answer any questions about this Acceptable Use Policy or its interpretation. Until such issues are resolved, questionable use should be considered "not acceptable", Questions of interpretation should be submitted, in writing, to the City Administrator. Final authority for this Acceptable Use Policy lies with the City Council. " 25.9 Policy Violations The City Administrator and/or an employee's direct supervisor, or their designees will review alleged violations of this city policy on a case-by-case basis. The City Attorney may be consulted for technical assistance in investigating a complaint. Clear violations of the policy which are not promptly remedied may result in the expulsion of the offending employee from the City's network services in addition to disciplinary action, and consistent with the Personnel Policy or appropriate bargaining unit agreement. 26 NON-DISCRIMINATION POLICY That the City and all employees thereof are subject to a policy of non-discrimination on the basis of race, color, age, creed, religion, national origin, sex, marital status, sexual orientation, status with regard to public assistance or disability. 27 SAVINGS CLAUSE This policy is subject to the laws of the United States and the State of Minnesota; in the event that any provision shall be held to be contrary to law by a court of competent jurisdiction from whose final judgment or decree no appeal has been taken within the time provided, such provision shall be void. All other provisions of the policy shall continue and remain in full force and effect. 39 Lm Attest: Passed this th day of 2002. , Mayor , City Administrator , 40 fl. . ;j j TO: Honorable MayOT and Council Members FROM: Teresa Bender, City Clerk,;(~' SUBJECT: Additional Programmed, Playback VCR's (2); Replacement VCR; Additional Remote Camera and Replacement TV/Chambers Playback DATE: September 30, 2002 Staffhas obtained a quote for an additional remote control camera for Council Chambers: I - Pan Tilt Unit $597 I - Color Camera $418 I - Motorized Lens ~ $1,498 Excluding mounting hardware & materials' The North Metro Telecommunications Commission has agreed to install the above stated camera. Attached, please find an advertisement for the pUTchase of two (2) additional JVC SR- VI0U VCR's. These decks video tape and playback in S- VHS format which is a higher quality than a regular VCR These decks would playback several programs ;1t different times of the day, evening and weekend hoUTs. We cmrently we have two (2) JVC VCR's for playback and a general Council meeting that is video taped consmnes two (2) tapes. If staff desires to playback the Council meeting at I :00 p.m. and desires to play an additional program at 6:00 p.m., staff must manually remove the played tapes and replace them with other tapes. This limits playback events for the evening and weekend hOUTS. Staff recently purchased an inexpensive VCR for video taping the council meetings. This VCR should be replaced with a S- VHS VCR so that the City can utilize the full benefit of recording and playing back in a higher quality than regular VCR tapes. The inexpensive VCR can be used along with the TV listed below. Staff would be recommending the purchase of three (3) VCR's totaling $1,035. Also attached, please find an advertisement for a 27" Sharp US610 TV. This TV would provide a much larger screen for tape playback in Council Chambers during meetings. The City's 13" TVNCR combo is used in this capacity and is cmrently experiencing problems with the VCR portion of the combo. Staff would he recommending the purchase of a TV totaling $339. Also attached, please find an advertisement for a TV cart. It is felt that a two-outlet electrical assembly would work best allowing both the TV & VCR to be plugged into the unit with the unit having only one plug in for the wall. Staff would be recommending the purchase of a TV Cart totaling $390. Staff is recommending purchasing the above stated items totaling $3,262 plus sales tax of $212.03. Council should note that mounting hardware and materials will be an additional expense. .~ ,. < ~TRO F~, NO. : 512 780 82~2 S~? 12 2002 06:59AM P2 .. City of CenterviIle 9i1l!02 Notes re: Proposed changes and additions to city counsel chambers audio and video equipment. Immediate needs: 9-microphones. (Purchased and installed 91?102 Record VCR to replace old unit in control room. (Purchas~d and installed 9/9/02) TVNCR or TV and VCR to replace malfunctioning unit in office. Future upgrades: 2 additional VCR's for programmed playback. (Can be purchased through any tocal retail outlet. Units should be higher end models. Shelves or mounting haraware, cabling and labor extra.) '. Add a camera with remote (servo) control. 1 - Pan/Tilt Unit $ 597 1 - Color Camera $ 418 1 - Motorized Lens $ 483 Sub Total $1,498 (Cost does not include mounting hardware, labor and materials.) Recommendations: Move the "SCALA! Leightronics" computer to a remote location (someone's desk etc.) to open up space for afore mentioned VCR's. Purge older outdated tapes currently in storage. .JVC' PROFESSIONAL Industrial Grade VCRs $34500 -- - - --.- ---.......... JVC SR-V10U VHS Hi-Fi VCR . Repeat Recording & Playback Series Recording & Playback Date/Time Insert Recording . Last Function Memory Return Auto Recording/Playback Re-Start . Variable Slow Motion Control Wired-Remote Control Ready Insert & Assemble Editing Capability Daily Recording Timer Repeat . Secure Operation Mode Lock . Preferential-User Function Lock . Record Safety Lock Plays/Records S-VHS, VHS and S-VHS ET Panasonic Broadcast & Television Systems. Panasonic AG-DV1000 Mini-DV VTR Designed exclusively for Mini DV tape, the AG-DV1000 is the per- fect complement for AG-DVC1O camcorder 3-D DNR (Digital Noise Reduction) Circuit IEEE 1394 FireWire Capability 500 Lines of Resoiution SP Record Time of 80 min, 16 Bit Digital PCM Audio System . S-video and AV Line input/Output Terminals High Precision Drive Mechanism 1,53500 JVC SR-VS30U MiniDV Super VHS Hi-F; VCR With MiniDV and S-VHS recorders integrated into the same unit, the SR-VS20U pro- vides a complete high-perform- ance solution for editing MiniDV projects, finishing S-VHS, or 1 dubbing to or from either format Easy PC Connectivity and Non-linear Editing Compatibility One-Touch Dubbing Insert Editing Capability DV Format (using MiniDV cass,) 64-Segment Random Assemble Editing ~oo ~ Panasonic AG-DV2000 DV Editing VTR Without the use of an adapter, the deck records on full'size and Mini-DV cassettes and plays back those full-size and mini cassettes. 500 Lines of Resolution Records for Two Hours with Full Editing Capabilities. . One-touch Editing Keys . Audio Editing Functions: Digital PCM, Audio Dubbing, Audio Insert and Audio Mix . 16-bit Digital PCM Audio System iEEE 1394 DV input/Output 5-pin Editing Terminal Detachable, I/R Wireless Edit Controller 800-362-3674 Local: (763)477-6931 Fax: (763)477-4395 SHARR $24900 Sharp XA-905 VHS Hi-Fi VCR Built to meet the needs of commercial/educational applications. 19-Micron Exact-Track Head System BNC-type Video In/Out Record Protection Override Wired Remote Pause In/Out Jacks Tamper Proof Function End-of-video Auto Repeat S-VHS Ouasi Playback High-Speed (400x) FF/REW Front/Rear AV Inputs/Outputs Panasonic Broadcast & TeleVision Systems Panasonic AG-2570 VHS Hi-Fi VCR Super Drive Mechanism T210 - 210 Minute VHS Tape Compatibility Easy Operation AI GVC (crystal view controi) Hi-Fi Stereo Sound . Front AN Terminal . Hi-Fi Stereo Audio . New Ferrite 4-head Indeo System . Digital Auto Tracking . Auto Head Gleaning Sharp XA-920 VHS Hi-Fi VCR . SVHS Quasi Playback . VHS Hi-Fi Stereo Sound VCR Pius+ Programming Automatic Head Gleaning . Front AN Input Jacks . Record Protection Override End-ot-video Auto Repeat BNC-type Video In/Out Wired Remote Pause In/Out Jacks 19-Micron Exact-Track Head System High-Speed (400x) FF/REW . Sharp Super Picture Clear Picture Circuit Pailasonic AG-1340 VHS Proline VCR Better-than-ever Picture Quality Speedy & Quiet Operation . Simplified Recording Large Multi-function Display S-VHS Quasi Playback . Digital Auto Tracking . Super 4-head Video System . High-reiiabiiity with Head Cleaner Auto rRepeat Play (repeated playback of a section with continuous video signai) Panasonic AG-7350 $2 11500 ,~"o", 'N"',"' ",~c' "" ~~"""~~ 4-Channel Audio (2 Hi-R/2 Linear ch.) ._'" .:,r.. '~:I.--':..' 34-pm Remote / Jog & Shuttle__. ....} ,. ~" . ."''''~'>.4i:lit. :-' Auto Repeat Play / Counter www.epaaudio.com "Prices and models subject to change without notice. 19 - ..- ) &DB/ Panasonic ,1IQ900 Panasonic CT-13R17B 13" MonoTV . High-Contrast Picture Tube Black Cabinet Front AN Jacks . Earphone Jack Easicon™ Remote Control FM Radio with 6 Presets Detachable UHFNHF Dipole Antenna Clock, Sleep and On/Off Timer CT-13R27W Same as above but withwhitecabinel..............$109 CT-13R37S Same as above but withsilvercabinet..............sl09 New! Sony KV-27FS100 24" FD Trinitron'WEGA"TV . FD Trinitron Picture Tube 3 Line Digital Comb Filter . Component Video Input . 16:9 Enhanced Mode 10W x 2 Audio Power . New! Side Speaker Design . Front AV Input . Rear: Component Video Input, Composite Video Input (2), S-Video Input, Audio Output (FixedNariable) KV-32FS100 32" FD Trinitron WEGA TV.. . ........ ...'899 KV-36FS100 36' Fa Trinitron WEGA TV...................'1 ,095 Panasonic CT-20D12D 20" Monitor /TV PanaBlack™ Picture Tube . 2-Line Digital Comb Filter Stereo/SAP Reception with dbx" Noise Reduction Arlificiai inteHigence Sound Control Input Jacks: 2 Sets of AN, S-Video, Stereo Headphone Output Jacks: Fixed & Variable Audio Trilingual Menu System . Parental Guidance Control FM Radio with 6 Presets Lighted Universal Remote I SONY; I ~'- f ,,~~~ j 'Ii':::'L_\ i 1;" "<;'10:.. ~ - - --- 19500 Sony KV-13FS100 13" FDTrinitron'WEGA'TV . 3 Line Digitai Comb Filter Component Video Input Side Speaker Design Front and Rear AN Input Sony KV-20FS100 20" FDTrinitron@WEGA"TV 3 Line Digital Comb filter Component Video Input Front and Rear AN Inputs 800-362-3674 Local: (763)477-6931 Fax: (763)477-4395 I Panasonic CT-27D12D 27" Monitor /TV PanaBlack™ Picture Tube 3-Line Digital Comb Filter Horizontal Edge Correction Color Temperature Control Stereo/SAP Reception with dbx" Noise Reduction Surround Sound . Arliticiallntelligence Sound Control BassfTreble/Balance Controls Input Jacks: Component Video Input (y, PR, PB), 3 Sets ofAN, S-Video, Stereo Headphone Output Jacks: Fixed & Variable Audio Panasonic CT-32D12D 32" Monitor /TV PanaBlack™ Picture Tube 3-Line Digital Comb filter . Fine Pitch Picture Tube Horizontai Edge Correction . Color Temperature Control Stereo/SAP/dbX< Noise Reduction . Surround Sound Artificial Intelligence Sound Control BassfTreble/Balance Controls Input Jacks: Component Video Input (Y, PR, PB), 3 Sets of AN, S-Video, Stereo Headphone I IE SHARR '. 11900 ..' 34900 Sharp 13N-M100 13.0 Television Front AN inputs Direct Access Remote Closed Caption while Muting 13N-M150 White Model Sharp 20R-S100 20'" Television Front AN Inputs Universai Plus Glow Remote EZ Setup . View Timer www.epaaudio.com Sharp 27-US610 27" Television MTS Stereo with Second Audio Program Trilingual On-Screen Menu Front and Rear AN Inputs S-Video Input Universal Glow Remote w/ DVD Control Component Video Input . Energy Save EZ Setup Closed Caption While Muting . Demo Mode Sleep Timer 2 Line Digital Comb Filter "Prices and models subject to change without notice. 17 ~, .... / ~1lB , , BRETF@RD@ Bretford BBUL4435-P5 Wide BodyTV Cart Can hold up to a 35" diagonal television. Top shelves have 2 cable grommets. Four, 5" plate casters, two locking. Ratchet safety belt Black. BBUl4435-M5 Same as above but includes a three-outlet electric strip $312 Bretford BB44-P4 Wide BodyTV Cart 44" high, moves easiiy on 4" swivel casters, two with locking brakes. Black. Recommended f use with up to 27" diagonal monitors. ............... .......'15 BB44-E4 Same as above, bLlt includ two.oLltletelectrlcalassembly....,sl 88$4-."4 (Shown with oplionalAVS,SKj Bretford BB54-P4 Wide BodyTV Cart 54" high, 4" swivel casters, two with locking brakes. Black. Recommended for use with up to 27" diagonal monitors. BB54-E4 Same as above but includes. a two-outletelectricalassembty....$211 Bretford BBPN48-P8 Wide BodyTV Cart Features 8" pneumatic tires (two with locking brakes), providing a soft, smooth ride, that won't mark floors, Two swivel and two rigid wheels. 48" high. Black. Hoids up to 27" diagonal monitorS. BBPN48-EB Same as above but includes a two-outlet electrical assembly .... $442 Bretford BBULC48-P4 CabinetTV Cart 48" high UL listed cart features two sturdy shelves plus a lower iocking cabinet and safety belt 4" casters, two rigid and two swiveL Holds up to 32" diagonal monitors. BBULC48-C4 Same as above but includes atwo-outleteleclricalassembfy ......$390 ~~tf~~~26-P4 g$J 1500 Includes two shelves and stands 26" high. . Recommended for' ! use with up to 20" diagonal i monitors, I I I , I I ! 26-E4 Same as above but includes a two-outlet electrical assembly.... $1 39 34-P4 Same as 26-P4 but includes three shelves and is 34" high .....$125 34-E4 Same as 34-P4 but includes a two-outlet electrical asBembly.... $149 *' 800-362-3674 Local: (763)477-6931 Fax: (763)477-4395 51" wide worksurface that is height-adjustable from 26" - 33" to accommodate individuals of all heights. Tabie rolls on 4" casters (two with locking brakes) - a vinyl bumper pro- lores and Charges up to 24 tebook computers in individ- I compartments and provides om on the top shelf for a rk surface or for use with rinters or wireless devices. op sheif comes with a non-slip rubber mat and features a grommet hole at the back for cord management and access to electrical units. Includes two UL-Listed, 14-outlef electrical units locafed in the front Of the cart. Doors, rear and side pan- els are perforated to allow the ventilation of equipmenf when charging, Two of the (4) 5" cast- ers are fixed, two swivel and lock. lAP1BE-GM Sameasabove but stores and recharges 18 noteoook computers. Two l1-Qutlet e!ectricalunits.. ....$709 www.epaaudio.com tects the edge of the worksur- face. Four grommet holes at the rear of the tabletop and the lower cord bin keep cables and wires in order. A rear access panel enables easy access to equipment for cable configuration. The lower cabinet features two adjustable shelves (adjustable in 2 3/4" increments). UCSE10 Electrical unit for UGS80Q- GM features ten outlets, 20' cord and 110 volt surge suppression with on/off switch. Mounts easily above the lower cord bin..................$87 l. ,;;~ ---~"-'-:- b."~.~.:;";;..".:s22000 ~~! ,,~~ CP~ . Bretford EC-4000GM Computer Workstation Supports a variety of equip- ment. All steel consfruction with an adjustable CPU Tower holder which can mount on the left or right side of workstation. Pull- out keyboard shelf and spacious cord management bin. 4" quiet glide casters, two locking. EC4000FF-GM 5areas34-P4but includesfour-out1eteleclricalassembty..~75 M,y '134~ Bretford MTT2 Mobile Terminal Stand Height adjustable keyboard shelf (3-1/2") and 3600 rotation. "Prices and models sublecttochangewittloutnolice. 27 CITY OF CENTERVILLE Trial Balance 09/30/02 11: 11 AM Page 1 Year 2002 Act Typ Act Code Last Dimension Begin Year Debit Credit Balance FUND 614 CABLE TV FUND General Ledger Asset $8,721.85 ~13,739.94 G 614-10100 10100 Cash $18,853.29 $3,608.50 -~ G 614-10111 10111 Fair Value Adjustments $0.00 $0.00 $0.00 - ,- ~u.ou G 614-10200 10200 Petty Cash $0.00 $0.00 $0.00 $0.00 G 614-10450 10450 Interest Receivable on I $230.00 $0.00 $0.00 $230.00 G 614-11500 11500 Accounts Receivable $7.200.00 $0.00 $7,200.00 $0.00 G 614-13100 13100 Due From Other Funds $0.00 $0.00 $0.00 $0.00 G 614-16100 16100 Fixed Asset-Land $0.00 $0.00 $0.00 $0.00 G 614-16200 16200 Fixed Asset-Buildings $0.00 $0.00 $0.00 $0.00 G 614-16300 16300 Improvements Other Th $0.00 $0.00 $0.00 $0.00 Total Asset $26,283.29 $3,608.50 $15,921.85 $13,969.94 Liability G 614-20200 20200 Accounts Payable $0.00 $0.00 $0.00 $0.00 G 614-20700 20700 Due to Other Funds $0.00 $0.00 $0.00 '$0.00 G 614-20701 20701 Due to General Funds $0.00 $0.00 $0.00 $0.00 G 614-20800 20800 Stale Sales & Use Tax $0,00 $0.00 $0.00 $0.00 G 614-21600 21600 Accrued Wages & Salari $0,00 $0.00 $0.00 $0.00 G 614-21701 21701 Federal Withholding $0,00 $0.00 $0.00 $0.00 G 614-21702 21702 State Withholding $0,00 $0.00 $0.00 $0.00 G 614-21703 21703 FICA Tax Withholding $0,00 $8.00 $48.12 -$40.12 G 614-21704 21704 PERA $0.00 $0.00 $0.00 $0.00 G 614-21705 21705 Other Retirement $0,00 $0.00 $0.00 $0.00 G 614-21706 21706 Hospitalization/Medical I $0.00 $0.00 $0.00 $0.00 G 614-21707 21707 Union Dues $0.00 $0.00 $0.00 $0.00 G 614-21709 21709 Medicare $0.00 $0.00 $0.00 $0.00 G 614-21710 21710 Other Deductions $0.00 $0.00 $0.00 $0.00 G 614-22200 22200 Deferred Revenues $0.00 $0.00 $0.00 $0.00 G 614-22500 22500 Bonds Payable~Current $0.00 $0.00 $0.00 $0.00 G 614-22510 22510 General Obligation Bond $0.00 $0.00 $0.00 $0.00 G 614-22520 22520 Special Assess Bonds P $0,00 $0.00 $0.00 $0.00 G 614-22530 22530 Revenue Sonds Payable $0.00 $0.00 $0.00 $0.00 G 614-22540 22540 Tax Increment Bonds P $0.00 $0.00 $0.00 $0.00 G 614-22600 22600 Capital Lease Agree~Cur $0.00 $0.00 $0.00 $0.00 Total Liability $0.00 $8.00 $48,12 ($40.12) Equity G 614-25300 25300 Unreserved Fund Balan -$26,283.29 $15,969.97 $3,616.50 -$13,929.82 Total Equity -$26,283.29 $15,969.97 $3,616.50 ($13,929.82) FUND 614 CABLE TV FUND $0.00 $19,586.47 $19,586,47 $0.00 Revenue 614-36210 36210 Interest Earnings $0.00 $0.00 $0.00 $0.00 R 614-36240 36240 Cable Commission Rei $0.00 $7,200.00 $0.00 $7,200.00 R 614-36270 36270 RefundsJReimbursemen $0.00 $0.00 $0.00 $0.00 M.' f ;, )':1 ~ ':,/ ,] .>,'1 ,-,c_'.X; 0- ;;" " ", , .,' "," . TO: Honorable Mayor and Council Members FROM: Teresa Bender, City Clerk 1 ,~ . SUBJECT: By-Laws & Proposed Committee/Commission Handbooks DA1E: October 4, 2002 At your October 1, 2002 worksession, you discussed standardizing the by-laws of all committees/commissions. It was the concensus to include in the Proposed Ordinance the conduction of meeting procedures, Staff would like to propose that the by-laws remain as proposed and an additional handbook will be drafted that will include such items as goals, mission statement(s), budget for upcoming years and conduction of meeting procedures. This manual couId be < disbursed to interested volunteers and newly appointed cominitteelcommission members. Thank you for your consideration. 350000 300000 250000 ~. 200000 150000 100000 50000 RECEIPTS & DISBURSEMENTS October 1 through October 4, 2002 $323,205.79 o $ DISBURSEMENTS RECEIPTS J .< ! i I I I -I i J i Amount CITY OF CENTERVILLE Cash Receipts October 1 through October 4, 2002 Tran Date Refer Comments Batch Name 10/04/023:29 PM Page 1 Account Oeser FUND 101 GENERAl.. FUND Act Type G $1.50 $1,500.00 $1,500.00 $0,50 5200.00 $3.00 $200.00 $57.50 $0.50 $0.50 $0.50 $126.00 $1.00 $0.$0 $1,500.00 $3.50 $0.50 $0.50 5123.50 $2.$0 $57.50 $1,500.00 5200.00 5200.00 $0,50 Act $7,180.00 ActType R $3,805.64 $25.00 $25.00 $95.80 560.00 53,747.89 $174.30 $20.00 $8.00 $80.00 $104.30 $229.85 $20.00 $110.00 $25.00 5258.72 $25.00 $220.50 $2,223.29 $25.00 $29.50 $110.00 $12,000.00 $2,223.29 $21.78 Act $25,667.86 10/312002 10/3/2002 10/3/2002 10/3/2002 1 0/3/2002 101312002 10/3/2002 10/312002 ~I 013/2002 10/3/2002 10/3/2002 10/312002 10/312002 1 0/3/2002 10/3/2002 1 0/3/2002 10/3/2002 10/3/2002 10/3/2002 10f3!2002 10!3!2002 101312002 10!312002 1013/2002 10/3/2002 1 0!3/2002 10/3/2002 101312002 10/3/2002 10/3/2002 10/3/2002 10/3/2002 101312002 10/3/2002 10/312002 10/3/2002 10/3/2002 1 0/3/2002 10/312002 1 01312002 10/3/2002 1013/2002 10/3!2002 1013/2002 10/3/2002 10/3/2002 1013/2002 10/3/2002 10/3/2002 10/412002 o 7283 CENTERVILLE RD - 02 100302 o 1757 OJIBWAY DR - SWIFT 100302 o 1755 OJIBWAY DR - SWIFT 100302 o 1746 DUPFlE RD - C02-080 100302 08887 BEAVER POND WAY - 100302 01732 PELTIER LAKE DRIVE 100302 o 1742 OJIBWAY DIV- SWIFT 100302 o 1742 OJIBWAY DR - SWIFT 100302 o 0805 GROUSE HOLLOW C 100302 o 1851 PIONEER LANE - 02-1 100302 o 1672 LAKE LAND CIRCLE - 100302 06887 BEAVER POND WAY - 100302 o 1548 PELTIER LAKE DR - 0 100302 o 1748 DUPRE RD - C02-079 100302 o 1721 DUPRE RD - SOUTHW 100302 o 1835 HAYFIELD RD - 02-159 100302 o 7025 BRIAN DR - M02-066 100302 o 1746 DUPRE RD - M02-067 100302 o 1787 DUPRE RD - 02-156 - J 100302 o 7025 BRIAN DR - 02-155 100302 o 1744 OJIBWAY OR - 02-162 100302 o 1646 HUNTER'S TRAIL - TA 100302 o 1744 OJIBWAY DR - 02-162 100302 o 1787DUPRERD-02-156-J 100302 o 1748 DUPRE RD - M02-008 100302 06887 BEAVER POND WAY - 100302 o 1787 DUPRE RD - 02-156 - J 100302 06887 BEAVER POND WAY - 100302 01548 PELTIER LAKE DR - 0 100302 o 1746 DUPRE RD - M02-0ti? 100302 o 1787 DUPEE RD - 02-156 - J 100302 01835 HAYFIELD RD - 02-159 100302 o 1672 LAKELAND CIRCLE - 100302 o DOG TAG $179 - MELINDA 100302 o 1748 DUPRE RD - M02-068 100302 o 7283 CENTERVJLLE RD - 02 100302 o 7025 BRIAN DR - 02-155 100302 o 7025 BRIAN DR M02-066 100302 o 1746 DUPRE RD - C02-080 100302 o 1744 OJIBWAY DR - 02-162 100302 01732 PELTIER LAKE DRIVE 100302 o 6879 BEAVER POND WAY - 100302 o 6805 GROUSE HOLLOW - C 100302 o 1742 OJIBWAY OR-SWIFT 100302 o 1742 OJIBWAY DR - SWIFT 100302 o 1851 PIONEER LANE - 02-1 100302 o 1748 DUPRE RD - C02-079 100302 o CENTENNIAL FIRE RELIEF 100302 o 1744 OJIBWAY DR-02-162 100302 o US Receipt Serv 102 CERYl 1 O~09-02UT G 101-24500 Bldg. Permit Surcharge G 101-24505 Sod Escrow G 101-24505 SO<.1 Escrow G 101-24503 EJec. Permit Surcharge G 101-24504 Site Main< Escrow G 101-24500 Bldg. Permit Surcharge G 101-24504 Site Main, Escrow G 101-24500 Bldg. Perrnit Surcharge G 101-24503 Elee, Permit Surcharge G 101-24500 Bldg. Permit Surcharge G 101-24502 Mech. Permit Surcharge G 101-24500 Bldg, Permit Surcharge G 101-24500 Bldg, Permit Surcharge G 101-24503 Elec, Permit Surcharge G 101-24505 Sod Escrow G 101-24500 Bldg, Permit Surcharge G 101-24502 Mech. Permit SUTcrysrge G 101-24502 Mech. Permit Surcharge G 101-24500 Bldg. Permit Surcharge G 1[)1~24500 Bldg. Permit Surcharge G 101~24500 Bldg, Permit Surcharge G 101~24505 Sod Escrow G 101-24504 Site Main. Escrow G 101-24504 Site Main, Escrow G 101-24502 Mech. Permit Surcharge R 101~32210 Building/Mech. Permits R 1 01 ~32300 Site Maintenance Fees R 101-32300 Site Maintenance Fees R 101~32210 Building/Mech. Permits R 101-32210 Building/Mech. Perm\~s. R 101-32210 Buflding/Mecil. Permits R 101-32210 Building/Mech. Permits R 101-32210 Building/Mech. Penn'lts R 101-32200 Animal Licenses R 101-32210 Building/Mech, Permits R 101-32210 Building/Mech, Permits R 101-32210 BuHding/Mech, Permits R 101~32210 Building/Mech. Permits R 1 01 ~32225 Electricallnspectjon R 101-32300 Site Maintenance Fees R 101~32210 BuHdingiMech. Permits R 101-32225 Electrical Inspection R 101-32225 Electrical inspection R 101-32210 Building/Mech. Permits R 101-32300 Site Maintenance Fees R 101-32210 8uilding/Mech. Permits R 1 01 ~32225 Electrical1nspection R 101-36250 Fire Dist. Reimbursement R 101-32210 Building/Mech, Permits R 1 01 ~36200 Miscellaneous Revenues Amount CITY OF CENTERVILLE Cash Receipts October 1 through October 4, 2002 Tran Date Refer Comments Batch Name 10/04/023:29 PM Page 2 Account Oeser FUND 10 $32,847.86 FUND 415 STORM WATER IMP PROJECTS Act Type R Acl $1.11 $24.61 $200.00 $200.00 $200.00 $0.31 5200.00 $9.30 $0.89 576.10 $912.32 FUND 41 $912.32 10/2/2002 10/2/2002 10/3/2002 10/3/2002 1 0/3/2002 10/3/2002 101312002 10/3/2002 1014/2002 10/4/2002 FUND 441 EAGLE PASS 2ND ADDN Act Type R $2.000.00 1013/2002 Act $2,000.00 FUND 44 $2,000.00 FUND 601 WATER FUND Act Type G Act $4.00 $4.00 Act Type R $259.35 $25.00 $1.11 $13.97 $3.57 $61.65 $8.69 $8.79 $0.41 $4.09 $290.00 $212.03 $290.00 $1,500.00 $1,500.00 $1,500.00 5290.00 $1,500.00 $290.00 $476.88 $0.30 $3.11 $3.13 101212002 10J2/2002 10/2/2002 10/2/2002 10/2/2002 1 0/2/2002 1 0/2/2002 10/2/2002 10/312002 1013/2002 10/3/2002 1 0/312002 10/3/2002 10/3/2002 10/3/2002 1 0/312002 1 0/312002 10/312002 10/3/2002 1013/2002 10/4/2002 10/4/2002 10/4/2002 10/4/2002 o US Receipt Serv Pen 10 DR 1 O~02-02 u o UB Receipt Serv 10 DRAIN F 10-02-02 u o 1744 OJIBWAY DR - 02-162 100302 06887 BEAVER POND WAY - 100302 o 1787 DUPRE RD - 02-156 - J 100302 o UB Receipt Serv Pen 10 DR 10-03-02U o 1742 OJIBWAY DR - SWIFT 100302 o UB Receipl Serv 10 DRAIN F 10-03-02U o US Receipt Serv Pen 10 DR 10w09-02UT o UB Receipl Serv 10 DRAIN F 10-09-02UT o EAGLE PASS DEVEL. PRO. 100302 o UB Receipt Sure 1 SALES T 10M02-02 u o UB Receipt Serv 1 WATER 10-02-02 u o US Receipt Serv 101 TURN 10w02-Q2 u C US Receipt Scrv Pen 30 WA 10-02-02 iJ o UB Receipt Serv 30 WATER 10-02-02 u o US Receipt Serv Pen 15 WA 10-02-02 u o US Receipt Sarv 15 WATER 10-02w02 u o US Receipt Serv Pen 1 WAT 10-02.02 u o US Receipt Serv Pen 1 WAT 10~03-02U o US Receipt Serv Pen 30 WA 10.03-02U o UB Receipt Serv 30 WATER 10-03-02U o 1767 DUPRE RD - 02-156 - J 100302 o UB Receipt Serv 1 WATER 10-03-02U o 1744 OJIBWAY DR - 02-162 100302 o 1744 OJIBWAY DR-02-162 100302 o 1787DUPRERD-02-156-J 100302 o 1742 OJIBWAY DR - SWIFT 100302 o 1742 OJIBWAY DR - SWIFT 100302 o 6887 BEAVER POND WAY - 100302 o 6887 BEAVER POND WAY - 100302 o UB Receipl Serv 1 WATER 10-09-02UT o UB Receipt Serv Pen 30 WA 10-09-02UT o UB Receipt Serv 30 WATER 10-D9-02UT o US Receipt Serv Pen 1 WAT 10~09-02UT R 415~32350 Storm Water Drainage Fu R 415~32350 Storm Water Drainage Fu R 415-32350 Storm Water Drainage Fu R 415-32350 Storm Water Drainage Fu R 415-32350 Storm Water Drainage Fu R 415~32350 Storm Water Drainage Fu R 415.32350 Storm Water Drainage Fu R 415w32350 Storm Water Drainage Fu R 415.32350 Storm Water Drainage Fu R 415~32350 Storm Water Drainage Fu '< R 441-36235 Escrow Deposits G 601-20800 State Sales & Use Tax R 601-37100 Water Sales R 601~37150 Water ConneclJReconnec R G01w34400 Safe Drinkirl'd Vo/aler Fee R 601 ~34400 Safe Drinking Water Fee R 601 w371 00 Water Sales R 601-37100 Water Sales R 601-37100 Water Sales R 601-37100 Water Sales R 601-34400 Safe Drinking Water Fee R 601w34400 Safe Drinking Water Fee R 601-34600 Water Meter Charges R 601-37100 Water Sales R 601.34600 Water Meter Charges R 601~37150 Water ConnecUReconnec R 601 ~37150 Water Connect1Reconnec R 601-37150 Water ConnectlReconnec R 601.34600 Water Meter Charges R 601-37150 Water ConnectJReconnec R 601~34600 Water Meter Charges R 601-37100 Water Sales R 601H344QO Safe Drinking Water Fee R 601w34400 Safe Drinking Water Fee R 601-37100 Water Sales Amount CITY OF CENTERVILLE Cash Receipts October 1 through October 4, 2002 Tran Date Refer Comments Batch Name 10/04/02 3:29 PM Page 3 Account Oescr Act $8,244.08 FUND 60 $8,248.08 FUND 602 SEWER FUND ActTypa G $1,200.00 $1,200.00 $1,200.00 $1.200.00 Act $4,800.00 Act Type R Act $51.51 $16.09 $363.28 $2.58 $2.000.00 $2.000.00 $2,000.00 $152.02 $5.10 $2.000.00 $1.193.56 $17.88 $9.802.02 FUND 60 $14,602.02 $58,610.28 10/3/2002 10/312002 101312002 101312002 10/2/2002 10/212002 10/2/2002 101212002 10/312002 10J3J2002 10/3/2002 10/3/2002 10/3/2002 10/3/2002 10J4J2002 10/4/2002 01744 OJIBWAY DR. 02.162 100302 o 6887 BEAVER POND WAY. 100302 o 1787 DUPRE RD. 02.156. J 100302 o 1742 OJIBWAY DR. SWIFT 100302 o UB Receipt Serv 18 SEWER o US Receipt Serv Pen 6 SEW o UB Receipt Sarv 6 SEWER o US Receipt Serv Pen 18 SE o 6887 BEAVER POND WAY. o 1787 DUPRE RD. 02.156 . J o 1744 OJIBWAY DR. 02.162 o UB Receipt Serv 6 SEWER o US Receipt Serv Pen 6 SEW o 1742 OJIBWAY DR. SWIFT o US Receipt Serv 6 SEWER o US Receipt Serv Pen 6 SEW 10~02~02 u 10.02.02 u 10.02.02 u 10.02.02 u 100302 100302 100302 10.03.02U 10.03.02U 100302 1 Q.09.02UT 10.09.02UT FILTER: ([Period] in(1 0) and [Act Year] " '2002') and [fran Nbr] in(1 0, 13) G 602-34407 Service Avallabillty Charg G 602~34407 Service AvailabiHty Charg G 6D2~34407 Service Availability Charg G 602-34407 Service Availability Charg R 602-37200 Sewer Sales R 602.37200 Sewer Sales R 602.37200 Sewer Sales R 602~37200 Sewer Sales R 602-37250 Sewer ConnectJRecoonec R 602-37250 Sewer ConnecUReconnec R 602~37250 Sewer ConneciJReconnec R 602-37200 Sewer Sales R 602-37200 Sewer Sales R 602-37250 Sewer ConnectJReconnec R 602-37200 Sewer Sales R 602-37200 Sewer Safes CITY OF CENTERVILLE 10/04/02 3:24 PM Page 1 *Check Summary Register@ Name OCTOBER 2002 Check Date Check AmI 10100 MAIN STREET BANK Paid Chk# 017390 10,000 LAKES CHAPTER Paid Chk# 017391 ARNT CONSTRUCTION Paid Chk# 017392 BARNA, GUZY & STEFFEN L TO Paid Chk# 017393 BONESTROO, ROSENE, ANDERLlK Paid Chk# 017394 CENTENNIAL FIRE DISTRICT Paid Chk# 017395 CENTENNIAL LAKES POLICE DEPT Paid Chk# 017396 CLEARWATER CREEK Paid Chk# 017397 CONNEXUS ENERGY Paid Chk# 017398 CONTINENTAL RESEARCH CORP. Paid Chk# 017399 CORNER EXPRESS Paid Chk# 017400 EXCEL TELECOMMUNICATIONS INC Paid Chk# 017401 GRANGERS BUMPER TO BUMPER Paid Chk# 017402 HAWKINS WATER TREATMENT Paid Chk# 017403 HUGO FEED MILL Paid Chk# 017404 IMAGE PRINTING & GRAPHICS Paid Cl1k# 017405 INTERNATIONAL UNION OF OPERATI Paid Chk# 017406 KISSELL, JEFFREY & JENNIFER Paid Cl1k# 017407 MENARDS - FOREST LAKE Paid Chk# 017408 ON SITE SANITATION Paid Chk# 017409 PENN CONTRACTING, INC. Paid Chk# 017410 POSTMASTER Paid Chk# 017411 PRESS PUBLICATIONS Paid Chk# 017412 RITE-WAY WATERPROOFING 'aid Chk# 017413 SUBURBAN INSPECTIONS Paid Chk# 017414 TIME SAVER Paid Chk# 017415 TOM THUMB Paid Chk# 017416 U.S. FILTER DISTR/EDEN PRAIRIE Paid Chk# 017417 VALLEY CREEK LAWN & LANDSCAPE Paid Chk# 017418 VERIZON WIRELESS, BELLEVUE Paid Chk# 017419 XCEL ENERGY FILTER: None 10/9/2002 10/9/2002 10/9/2002 10/9/2002 10/9/2002 10/9/2002 10/9/2002 10/9/2002 10/9/2002 10/9/2002 10/9/2002 10/9/2002 10/9/2002 10/9/2002 10/9/2002 101912002 10/9/2002 10/9/2002 10/9/2002 10/9/2002 101912002 10/9/2002 10/9/2002 10/9/2002 10/9/2002 1019/2002 10/9/2002 10/9/2002 10/9/2002 10/9/2002 Total Checks $60.00 $189,798.55 $4,630.06 $22,799.15 $19,016.50 $35,510.56 $27.00 $458.69 $144.32 $216.94 $11.69 $9.56 $997.40 $8.62 $542.17 $60.00 $1,500.00 $51.09 $902.60 $38,386.89 $1,000.00 $710.63 $90.55 $567.40 $196.25 $101.91 $666.90 $3,048.03 $214.23 $1,478.10 $323,205.79 " Centennial Fire District Check Register 10/3/2002 The disbursements listed below are submitted by the Centennial Fire District for your approval: DATE CHECK# NAME ACCOUNT AMOUNT 10/3/2002 13421 Allina Education & Research 42190 - Fire Prevention Supplies 48.00 1 0/3/2002 13422 American Fastener 42110 - Other Maintenance 30.83 10/3/2002 13423 Anoka-Hennepin Technicai College 42220 - Travel, Conference, School 175.00 10/3/2002 13424 Aspen Mills 42120 - Uniform Expense 69.50 10/3/2002 13425 Auto-Medics Towing 42280 - Miscellaneous Expense 133.13 1 0/3/2002 13426 Brad Racutt 42220 - Travel, Conference, School 20.00 10/3/2002 13427 Centennial Firefighter's Relief Association 43010 - Relief Association 6,460.00 1 0/3/2002 13428 Centennial Utilities 42251 - Station 1 - Gas 50.35 10/3/2002 13429 Connexus Energy 42252 - Station 1 - Electric 356.40 10/3/2002 13430 David Bruder 42110 - Other Maintenance 21.14 1 0/3/2002 13431 DTE Energy Technologies 42110 - Other Maintenance 263.75 10/3/2002 13432 Emergency Apparatus Maintenance 42000 - Vehicle Maintenance 836.43 1 0/3/2002 13433 Heiman Fire Equipment 42130 - Equipment Expense 107.32 10/3/2002 13434 Hennepin Technical College 42220 - Travel, Conference, School 174.30 1 0/3/2002 13435 Hugo Feed Mill & Elevator 42110 - Other Maintenance < 29.80 10/3/2002 13436 Kevin Stewart 42190 - Fire Prevention Supplies 51.03 1 0/3/2002 13437 Metrocall 42240 - Telephone Expense 70.47 10/3/2002 13438 Milo Bennett 42130 - Equipment Expense 824,98 . 1 0/3/2002 13439 MN State Fire Chiefs Association 42220 - Travel, Conference, School 492.00 10/3/2002 13440 Oxygen Service Company, Inc. 42270 - Breathing Air 108.86 10/3/2002 13441 Red Rooster Auto Stores 42110 - Other Maintenance 69.77 10/3/2002 13442 Sedgwick 42110 - Other Maintenance 103.00 1 0/3/2002 13443 Sentry Systems, Inc. 42110 - Other Maintenance 60.55 10/3/2002 13444 Thierry Chevallier 41011 - Inspection Wages 400,00 10/3/2002 13445 Verizon Wireless 42240 - Telephone Expense 183.51 10/3/2002 13446 Viking Office Products 42180 - Office Supplies 48.89 1 0/3/2002 13447 Stock Building Supply 45510 - Garage Expense 677.16 Total $11,866.17 1 of 1 '. J{]J Bonestroo II:::. Rosene 1ilI Anderlik & 1 ~ 1 Assodates Engineers & Architects Owner: Citv of Centerville, 1880 Main St, Centerville, MN 55038 Date: Sentember 18, 2002 For Period: 8/16/2002 to 9/18/2002 Reouest No: 2 Contractor: Amt Construction Comnanv, p, 0, Box 549, Huoo, MN 55030 CONTRACTOR'S REQUEST FOR PAYMENT PHEASANT MARSH UTILITY & STREET IMPROVEMENT PHASE II BRA FILE NO, 616-02-126 SUMMARY , , 1 Original Contract Amount $ 463,327 A5 2 Change Order - Addition $ 0,00 3 Change Order - Deduction $ 0,00 4 Revised Contract Amount $ 463,327A5 5 Value Completed to Date $ 308,235,95 6 Material on Hand $ 0,00 7 Amount Earned $ , < 308,235,95 8 Less Retainage 5% $ 15,411,80 9 Subtotal $ 292,824,15 10 Less Amount Paid Previously $ 103,025,60 11 Liquidated damages - $ 0,00 12 AMOUNT DUE THIS REQUEST FOR PAYMENT NO, 2 $ 189,798,55 ~ ~/ /1;1it M(Y~~~y- Specified Contract Completion Date: June 28, 2003 Dateu I- A/ . '5 2?t:Jz.. I ~ Contract Unit Quantity Amount No. Item Unit Quantity Price to Date to Date Part 1 ~ Sanitary Sewer 1 Mobilization LS 1 21000.00 $21,000.00 2 Connect to existing manhole EA 1 525.00 $525.00 3 Connect to existing sanitary sewer 8" PVC pipe EA 1 370.00 $370.00 4 Core drill connection to existing manhole EA 1 1050.00 $1,050.00 5 Remove and replace existing silt fence LF 100 3.00 $0.00 6 Silt fence, regular LF 50 2.00 $0,00 7 Hay bales EA 10 6.00 $0.00 8 8" PVC sanitary sewer, SDR 35,0'-10' deep LF 316 14.70 316 $4,645.20 9 8" PVC sanitary sewer, SDR 35,10'-12' deep LF 80 16.80 80 $1,344.00 10 8" PVC sanitary sewer, SDR 35, 12'-14' deep LF 284 18.90 314 $5,934.60 11 4" PVC, Sch. 40 riser pipe LF 18 10.50 5 $52.50 12 8" x 4" PVC wye EA 15 48.00 15 $720.00 13 Cut 4" Service into 8" PVC EA 1 525,00 1 $525.00 14 4' diameter sanitary MH, 8' deep EA 3 1575.00 3 $4,725.00 15 4' diameter sanitary manhole overdepth LF 11.5 90.00 10 $900.00 16 Improved pipe foundation, per 6" increment Lf' 680 3.70 680 $2,516.00 17 Seeding AC 0.5 2400.00 $0.00 18 Closed circuit TV inspection LF 710 1.00 $0.00 19 Clear and grub LS 1 2000.00 $2,000.00 Total Par11 - Sanitary Sewer $46,307.30 Part 2 . Watermain 20 Connect to existing 8" water main EA 2 420.00 2 $840.00 21 Connect to existing 6" water main EA 3 315.00 3 $945.00 22 8" PVC water main LF 475 18,00 475 $8,550.00 23 6" PVC water main LF 461 15.75 406 $6,394.50 24 12" water main offset EA 1 2940.00 1 $2,940.00 25 8" water main offset EA 1 1840.00 1 $1,840.00 26 6" gate valve and box, in place EA 5 650.00 5 $3,250.00 27 Install hydrant EA 5 1575.00 5 $7,875,00 28 Ductile iron fittings LB 625 1.30 679 $882.70 29 Improved pipe foundation, per 6" increment LF 860 0.01 $0.00 30 Insulation, 3" thick SY 60 22,00 60 $1,320.00 Total Part 2. Watermain $34,837,20 Part 3 . Services 31 1" corporation stop EA 31 90.00 32 $2,880.00 32 1" curb stop and box EA 31 79.00 32 $2,528.00 33 1" Type "K" copper water service LF 1320 8.00 1417 $11,336.00 34 1" Type "K" copper water service drilled LF 90 47.25 140 $6,615.00 35 Connect to existing sewer service EA 14 525.00 14 $7,350.00 36 4" PVC, Sch. 40 service pipe LF 1265 7.99 1279 $10,104.10 Total Part 3 - Services $40,813.10 Part 4 - Storm Sewer 37 Salvage apron EA 1 210.00 1 $210.00 38 Connect to existing storm sewer EA 1 260.00 1 $260.00 39 21" RCP storm sewer, Class 3 LF 220 31.20 220 $6,864.00 40 18" RCP storm sewer, Class 5 LF 147 27.80 149 $4,142.20 41 15" RCP storm sewer, Class 5 LF 524 24.40 512 $12,492.80 42 12" RCP storm sewer, Class 5 LF 76 23.10 73 $1,686.30 43 21" RCP flared end section, incl trash guard EA 1 1140.00 1 $1,140.00 44 12" RCP flared end section, incl trash guard EA 1 625.00 1 $625.00 45 5' diameter storm CBMH EA 2 2835.00 2 $5,670.00 46 5' diameter structure overdepth LF 1.2 240.00 1 $240.00 47 4' diameter storm CBMH EA 6 1520.00 6 $9,120.00 48 4' diameter structure overdepth LF 4.6 95.00 4 $380.00 49 2' x 3' catch basin EA 2 1025.00 2 $2,050.00 50 Class II] random riprap CY 20 75.00 12 $900.00 51 Improved pipe foundation, per 6" increment LF 900 3.70 900 $3,330.00 52 18" CMP culvert LF 30 23.10 $0.00 53 12" CMP culvert LF 20 21.00 $0.00 54 18" CMP flared end section EA 2 290.00 $0.00 55 12" eMP flared end section EA 2 230.00 $0.00 56 Seeding AC 0.1 2500.00 $0.00 R1RO?1?RRi=il? vl~ , Contract Unit Quantity Amount No. Item Unit Quantity Price - to Date to Date 57 Seeding, ind seed, fertilizer, and wood fiber blanket SY. 130 3.00 $0.00 58 Silt fence, regular LF 60 2.00 $0.00 59 Protection of catch basin in street EA 14 45.00 14 $630.00 60 Ditch excavation LF 400 17.76 $0.00 Total Part 4 - Storm Sewer $49.740.30 Part 5 . Street 61 Sawing bituminous pavement LF 130 4.00 $0.00 62 Remove concrete curb and gutter LF 12 5.00 $0.00 63 Remove bituminous pavement SY 725 2.00 $0.00 64 Mill bituminous pavement l' wide LF 60 5.00 $0.00 65 Subgrade preparation SY 8150 0.78 7500 $5.850.00 66 Subgrade excavation (EV) CY 225 8.00 289.1 $2,312.80 67 Geotextile fabric, Type V SY 8150 1.40 7500 $10,500.00 68 Select granular borrow (CV) CY 10300 10.25 7725 $79,181.25 69 Aggregate base, Class 5 TN 3100 10.32 2325 $23,994.00 70 Type LV non.wearing course mixture. L VNW 35030B TN 650 33.50 $0.00 71 Type MV wearing course mixture - MVWE 35030B (2003) TN 650 37.00 $0.00 72 Bituminous material for tack coat GAL 340 1.50 $0.00 73 Adjust frame and ring casting EA 5 450.00 $0.00 74 Adjust valve box EA 4 200.00 $0.00 75 Surmountable concrete curb and gutter LF 3580 7.52 $0.00 76 Water for dust control 1000 GAL 100 0.01 $0.00 77 4" Perforated polyethylene pipe LF 3580 4.50 3000 $13,51;10.00 78 Salvage barricade EA 3 25.00 $0.00 79 Type IJI barricade EA 2 350.00 $0.00 80 Skidsteer (bobcat) with operator HR 15 75.00 $0.00 81 Street Sweeper with pick up broom with operator HR 15 90.00 $0.00 82 Seeding AC 1.6 2200.00 $0.00 83 Topsoil borrow CY 40 0.01 $0.00 84 Sodding, lawn type SY 300 3.50 $0.00 85 Clear and grub LS 1 1200.00 $1,200.00 86 Common excavation - trail or sidewalk LF 1380 2.80 $0.00 87 Aggregate base, Class 5 - trail TN 700 10.82 $0.00 88 Bituminous wear course, L VWE45030B, Pathway TN 200 44.00 $0.00 Total Part 5 ~ Street $136.538.05 Total Part 1 - Sanitary Sewer Total Part 2 - Watermain Total Part 3 - Services Total Part 4 - Storm Sewer Total Part 5 - Street Total Work Completed To Date $46,307.30 $34.837.20 $40,813.10 $49,740.30 $136,538.05 $308.235.95 . PROJECT PAYMENT STATUS OWNER CITY OF CENTERVILLE BRA FILE NO. 616-02-126 CONTRACTOR ARNT CONSTRUCTION COMPANY CHANGE ORDERS No. Date Description Amount Total Change Orders PAYMENT SUMMARY No. From To Payment Retainage Completed 1 08101/2002 08/15/02 103,025.60 5,422.40 108 448.00 ~ 2 0811612002 09118/02 189,798.55 15,411.80 308,235.95 Malerial on Hand Total Pavment to Date $292,824.15 Oriainal Contract $463,327.45 Retainaoe Pav No. 2 15,411.80 Channe Orders Total Amount Earned $308,235.95 Revised Contract $463,327.45 ""'I';n"':l,')<::ocr". v'~ ~ Bonestroo ~ Rosene 1\1 Anderlik& 1 ~ 1 Assodates Engineers & Architeas Owner. City of Centerville 1880 Main StCenterville, MN, 55038-9794 Date: Seotember 23, 2002 For Period: 9/212002 to 9/20/2002 Request No: 1 Coniractor: Penn Contractinq inc 13025 Central Ave NE Ste 200, Minneapolis, MN, 55434 CONTRACTOR'S REQUEST FOR PAYMENT LIFT STATION NO.1 RENOVATION BRA FILE NO. 616-01"125 CITY PROJECT NO. CITY CONTRACT NO. SUMMARY 1 Original Contract Amount l $ l 41,670.00 2 Change Order - Addition $ 0.00 3 Change Order - Deduction $ 0.00 4 Revised Contract Amount $ 41,670.00 5 Value Completed to Date $ 40,407.25 6 Material on Hand $ 0.00 7 Amount Earned $ 40,407.25 .< 8 Less Retainage 5% $ < 2,020.36 9 Subtotal $ 38,386.89 10 Less Amount Paid Previously $ 0.00 11 Liquidated damages - $ 0.00 12 AMOUNT DUE THis REQUEST FOR PAYMENT NO. $ 38,386.89 Recommended for Approval by: BONESTROO, ROSENE, ANDERLlK & ASSOCIATES, INC. L'}//,z_~e>L Approved by Contractor. ENN CO~T CTING INC ., " ~ L \,I,lil~' n'P~ . Approved b~wner: CITY OF CEN~~VILLE " ,l// (-~ 4':: ~f.-,' // f.,IL&/f7:1l/ . -./ .r G~r{/ I ;,? ("'j /, / Jee..,.. ,I.. ,-" , / Il./.-Y. :::1-/ /. / MI70~'i'('{-r.: kalDir Specified Contract Completion Date: November 1. 2002 Date: ('leI, :) Z 0:-'0 "2.-- RFP-stdForClty1 Contract Unit Quantity Amount No. Item Unit Quantity Price to Date to Date Part 1 . Site Work 1 Class V aggregate base TN 140 10.50 24.5 $257.25 2 4" concrete driveway apron SF 40 10.00 75 $750.00 3 Select topsoil borrow (LV) CY 20 20.00 20 $400.00 4 Seed and mulch - Mixture 60A AC 0.5 2000.00 0.5 $1,000.00 5 Erosion control (silt fence) LF 100 4.00 0 $0.00 Total Part 1 - Site Work $2,407.25 Part 2 - Lift Station Equipment Replacement 6 Remove existing pumps, piping and controls and replace with specified pumps, piping and controls Total Part 2 - Lift Station Equipment Replacement LS 38000.00 $38,000.00 $38,000,00 Total Part 1 - Site Work Total Part 2 - Lift Station Equipment Replacement $2.407.25 $38,000.00 Total Work Completed To Date $40,407.25 '< < RFP-stdForcilyl . ~ PROJECT PAYMENT STATUS OWNER CITY OF CENTERVILLE CITY PROJECT NO. BRA FILE NO. 616-01-125 CONTRACTOR PENN CONTRACTING INC CHANGE ORDERS No. Date. Description Amount Total Change Orders PAYMENT SUMMARY No. From 09/0212002 To 09/20/02 Payment 38,386.89 Retainage 2,020.36 Completed 40,407.25 " , Material on Hand Total Pavment to Date $38,386.89 Orioinal Contract $41,670.00 Retainaoe Pav No. 1 2,020.36 Chanoe Orders Total Amount Earned $40,407.25 Revised Contract $41,670.00 RFP.stdForeity1 EXPLANATION AMOUNT e,d /(.:;.1 /<l"M C</ AMOUN w/<k- ~.Mllj d- ~OLLARS OF DAle TOlHeOROEROF. GROSS : : : : CHECK t'lUMBEA !~p:~ CJIy f>-/-: (!.efik,,&,lk , , &NJ , , , , , 131012 DESCRIPTION CENTENNIAL FIRE RELIEF ASSOCIATION GAMBLING ACCOUNT n41lAKE DR. UNO lAKES, MN 55014 PAY ~ ~ ~ mdJ3~ -~:~ 0010'1-(989'" *RRSTAR :,r:'~~"m Bonk Hithool BOlUldaries .00~lol..C09IoIS22~1: ,-~,,..~.,"" 1 .,' 6303 75-1522-910 '< CHECK AMOUNT $ /,1,000 .oil I Ql =:= M' .. CITY OF CENTERVILLE CITY COUNCIL MEETING SEPTEMBER 25, 2002 6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled meeting on September 25, 2002, at City Hall, 1880 Main Street. PRESENT: Mayor Tim Swedberg Council Member Dick Travis Council Member Mari Nelson (j Conned M=bcr Bro~=d ~@t CounCil Member Capra LN I "'0',' , ?"!(,::WV <-, ABSENT: STAFF: City Administrator Ms. Moore-Sykes City Engineer, Mr. Tom Peterson City Attorney, Mr. Jim Hoeft I. CALL TO ORDER Mayor Swedberg called the September 25, 2002, City Council meeting to order at 6:30 p.m. Mayor Swedberg noted Council Member Capra's mother had died and expressed condolences. II. SET AGENDA Council Member Nelson requested that Eagle Brook Church be added under Announcements. Motion by Council Member Broussard Vickers seconded by Council Member Nelson to approve the al!enda as presented. All in favor. Motion carried unanimously. III. A W ARDS/PRESENT ATIONS/APPEARANCES 1. Mr. Robert Johnson ~ Anoka County Attorney (Joint Powers Agreement) Mayor Swedberg indicated Anoka County Attorney Johnson was before Council to present a Joint Powers Agreement for Public Safety Communications. Mr. Johnson thanked Council for the courtesy of being able to be first on the agenda. Page I ofl5 " Mr. Johnson indicated he was asking for approval of a Joint Powers Agreement for a Public Safety Communications system. He then provided a brief history of public safety communications in Anoka County. Mr. Johnson indicated that five years ago the Joint Law Enforcement Commission became concerned with public safety communications in some areas of the County because it was difficult to get a signal and there were voiceovers on the channels due to the volume of traffic. Mr. Johnson indicated the FTC authorized a whole new band of frequencies for law enforcement and, after review, the Commission recommended going to 800 megahertz to be able to get the full ability to communicate within different parts of the police community in the metro area once it is fully implemented. He then explained that, once implemented, police could speak to fire or the highway patrol directly rather than through dispatch. Mr. Johnson indicated the County sought special legislation to be allowed to levy for funding the system as a separate line item on the tax statement to be able to issue bonds and have a 10-year payback period. He .then said that the Legislature authorized 11 counties, including Anoka County to levy for funding the system. " Mr. Johnson described the purpose and terms of the Joint Powers Agreement. He then pointed out that the County would spend $12.5 million and no more for the system. He further indicated that the County expects to receive $3,000,000 in grants toward the system and that will be used to buy down the levy amount. Mr. Johnson explained that there are two parts to the system, infrastructure and radios. He then said that the infrastructure is projected to cost a little more than $9,000,000 and radios a little less than $3.5 million. Mr. Johnson noted the Agreement says the County will build out the infrastructure and any money left over will be used to buy radios. He then indicated the Agreement also says that the County is making the initial buy and, after that time, further radio purchases become the responsibility of the City as well as any user fees charged by the Metropolitan Radio Board. Mr. Johnson indicated that the City would be required to purchase the radios through the County to maintain the standard. Mr. Johnson indicated there was a paragraph in the document to cover the return of unused funds bonded for the record system. Mr. Johnson indicated that the numbers in Exhibit A are not exact and noted that the money left over after putting in the infrastructure should be just under $2.5 million and Page 2 of 15 " they believe confidently that they will have something a little more than $2.5 million to spend on radios among the cities. Council Member Travis asked if Milo Bennett had reviewed the document. Mr. Johnson indicated the Agreement had been before the Joint Law Enforcement Council and the Fire Protection Council and both recommend approval. Motion by Council Member Broussard Vickers, seconded by Council Member Nelson to approve the Joint Powers Al!reement for Public Safety Communications as presented. All in favor. Motion carried unanimously. IV. PUBLIC HEARING(S) 1. Proposed Ordinance #70 Mayor Swedberg suggested tabling Ordinances 70 and 71 because some changes were not in the documents. Motion by Mayor Swedberl! to table Ordinauce 70 and Ordinance 71. " Mayor Swedberg withdrew his motion. Council Member Nelson said she felt it was important to move on these so that when it is urgent it is not too late. Mayor Swedberg opened the public hearing at 7:40 p.m. Motion by Council Member Broussard Vickers, seconded by Mayor Swedberl! to continue the public hearinl! to October 23, 2002. All in favor. Motion carried unanimously. 2. Proposed Ordinance #71 Mayor Swedberg opened the public hearing at 7:40 p.m. Motion by Council Member Broussard Vickers, seconded by Mayor Swedberl! to continue the public hearine: to October 23, 2002. All in favor. Motion carried unanimously. 3. Repealing Ordinances #28 and #59 Mayor Swedberg opened the public hearing at 7:41 p.m. Motion by Council Member Nelson, seconded by Council Member Broussard Vickers to close the public hearinl!. All in favor. Motion carried unanimously. Page 3 of 15 . Mayor Swedberg closed the public hearing at 7:42 p.m. Motion by Council Member Broussard Vickers, seconded by Council Member Nelson to reDeal Ordinance #28 and Ordinance #59. All in favor. Motion carried unanimously. 4. Proposed Street and Storm Sewer Improvements (21st Avenue) Mayor Swedberg opened the public hearing at 6:59 p.m. Mr. Peterson provided an overview of the proposed improvements to 21 sl Avenue. Mr. Peterson indicated the assessment was provided by Lino Lakes and explained that the $52,190.00 under ponds is based on running the storm sewer from the low point at Northern Lights Boulevard offthe map out by Clearwater Creek and there is a lot of flat grade storm sewer. He then pointed out that running the storm sewer due west, if the City could get an easement, would reduce the cost significantly as it would only be 300 feet rather than 1200 feet. Mr. Peterson indicated that the street is listed as $114,315 and that would dr~p if the County agrees that a right turn lane is not needed at this time. Council Member Nelson asked what the cost of the right turn lane was. Mr. Peterson approximated the cost to be around $15,000. Mr. Bob Sorge, owner of Noble Welding addressed Council and said he does not live in town but his business has been located here since 1986 and he feels he is an asset to the community. He then said that the road issue has been hell for them and he feels the City let them down. He further commented that he cannot believe that Lino Lakes allowed Rehbein to sell the property for a $3,000,000 business and did not require a road to be put m. Mr. Sorge indicated that no one cared about the businesses on that road until the Amoco arrived. He then said that they have plowed it and graded it for 7 years and, now that there is interest in going north, the City wants them to pay for the road which they feel they have paid for over and over again. Mr. Sorge said he feels the appreciation to his building is done and noted that lots down the road are selling for $100,000 without the road improved. He then said that Mr. Rehbein has gotten away with an injustice to all of them on that road for the sake of making money. Mr. Sorge indicated he would like to pay $15,000 for the road and he feels that is a high number. He then said that Mr. Rehbein has $22,000,000 worth of land and he should pay something to develop that land. He further commented that they do not need a nice road, Page 4 of 15 the Amoco and Dairy Queen do. He also indicated that he would be fine with the pipe through his back property as there is already an easement there and it would safe a lot of money. Mr. Sorge asked Council to look at what they have put up with having businesses located on that road and what they have already had to pay. He then said that extending the road assists the other property owner with the majority of the land in developing his property and that property owner should pay to do so. He further indicated that he has been paying taxes for 10 years and asked Council to be fair with its decision. Mayor Swedberg commented that he felt Mr. Sorge was the most refreshing voice in two years and then commented that there are no City coffers as referenced, that money is taxpayer money. He then said he appreciated the comments. Council Member Broussard Vickers indicated that they had been waiting a long time for that road. She then said that development would be coming further down the street and asked if the business owners in attendance wanted to wait on the road until development further south picks up. Mr. Sorge said that would be fine but he would like to see, at the muumum, a maintenance program for the road. < Council Member Broussard Vickers asked for confirmation that they would be fine without having the road paved. She then said that this is being pushed by Lino Lakes and the City has not agreed to doing the road, only to review the costs. Mayor Swedberg commented that there is nothing in the Joint Powers Agreement that says the City has to go all the way with this project. Council Member Broussard Vickers indicated the City has been looking at this for a long time and the numbers that she has seen look like a $25,000 assessment from the business owners and that is a lot different than $15,000. She then said she would like to hear comments but this is not a done deal as far as the City is concerned. Mayor Swedberg commented that sooner or later the road has to get paved and has to be built to design specifications to handle large trucks. He then said that the property owners would eventually be assessed for the improvement and, in the future, that assessment would only be higher. Mr. Sorge indicated that he would love to see curbs and gutters as he thinks it would be the right thing to do for ongoing development and he thinks Centerville needs to think in terms of the commercial property in the back. He then suggested taking care of the water from the Centerville side ofthe street and letting Lino Lakes take care oftheir own water. Page 5 of 15 Council Member Broussard Vickers explained that the costs listed are already split in half with Lino Lakes. She then suggested waiting until the project is bid so that the City has exact dollar numbers rather than the estimates before determining whether to proceed. Mr. Sorge indicated he would like to see what the costs are and then make a decision. Mr. Jim Kosar indicated he owns ADL and then questioned where the sewer pipe would run. Mr. Peterson explained the location of the sewer pipe. Mr. Kosar indicated he would prefer to use the ditch system rather than the storm sewer. Mr. Peterson explained that when curbs are added to the street the water has to drop into structures and then be taken out by a pipe. He also said that it is a better system than allowing water to flow off the curb ilio the grass. Mr. Kosar asked how all of this would improve his business. Council Member Broussard Vickers indicated it would add value to the property. Mr. Matt Dassel and Mr. Kosar indicated they would be willing to pay $15,000 to improve the road. Mr. Dassel asked what could be done to keep the cement trucks and black di~(trucks from destroying the road once it is constructed. He also asked how the road would be kept clean as the black dirt trucks track dirt all over. City Attorney Hoeft indicated the City could not prevent them from using the road. Council Member Nelson indicated she understood they have voluntarily rerouted traffic. Council Member Broussard Vickers asked if they would be responsible for hauling material onto the road surface. Mr. Kosar commented that the heavy trucks would tear up the road. Council Member Broussard Vickers indicated the road would be designed to handle the truck traffic. Council Member Travis indicated the City has a problem with a property owner over there so technically the City does not have access through that land. Mayor Swedberg commented that Mr. Carpenter owns a portion of Fairview Street. Mr. Sorge asked for a timeline for the project. Council Member Broussard Vickers indicated that Lino expected construction to begin in the spring. Mr. Sorge suggested that Lino Lakes needed to pay because the Dairy Queen and the Amoco need the road more than they do. He then said that Lino let Mr. Rehbein get away with it. Page 6 of 15 Motion bv Council Member Broussard Vickers. secouded bv Council Member Nelson to close the public bearinl!. All in favor. Motion carried unanimously. Mayor Swedberg closed the public hearing at 7:38 p.m. V. COUNCIL BUSINESS 1. Resolution #02-040. Dead Broke Saddle Club The applicant explained that this was an amendment, not a renewal of the license. Motion bv Council Member Broussard Vickers. seconded bv Council Member Travis to approve Resolution #02-'040 as presented. All in favor. Motion carried unanimouslv. 2. Resolution #02-041, Awarding the Sale of$635.000 GO Bonds Mr. George Eilertson indicated there had been a slight change in the schedule and noted his company is recommending waiting for two weeks to issue the bonds because the bond market is flooded and it would be more difficult for the City to receive a good rate with a lot of competition. He then asked Council to approve, by motion, amending the sa'1e date to October 9,2002. Motion bv Council Member Broussard Vickers. seconded bv Council Member Nelson to amend the sale date to October 9. 2002 as recommended bv Staff. All in favor. Motion carried unanimouslv. 3. Mr. Bill Bisek. Kellv's Komer - Noise Mayor Swedberg explained that this was heard at the last meeting and the vote was two to two. Council Member Travis pointed out that the matter was not tabled as noted on the agenda. Mr. Bill Bisek of 7098 Centerville Road addressed Council and indicated that his fall festival and customer appreciation evening with the Rock'n Hollywoods and a pig roast is coming up in two weeks and this would be the sixth year, if approved. Mr. Bisek indicated he had spoken to the band concerning the noise complaints and the band indicated it is possible to turn the amps down slightly without affecting the show. He then indicated that he would oversee the person running the sound board to make sure that the sound is turned down. Mr. Bisek indicated he had spoken to the tent provider and it is possible to place sides on the tent but noted some areas would need to be open for safety and exit reasons. Page 7 of15 Mr. Bisek indicated he was approached by many and had many calls of support wanting the show to go on to the point where he could have brought hundreds of people to this meeting but he said he discouraged them because that would not have been productive. He then read a letter in support he had received from one of his neighbors. Mr. Bisek indicated that he is aware of the situation with mixed use and always tries to resolve issues with his neighbors. He then noted there have only been minor issues with the Rock'n Hollywoods show and, with added security, he feels it would be a nice clean family type show. He then said he would appreciate Council's consideration as there was only two weeks until the show. Mayor Swedberg indicated that Council Member Capra had previously voted to approve this matter and asked what happened because she is absent. City Attorney Hoeft explained that only those four people in attendance would get to vote on the matter. Mayor Swedberg reiterated his statement from the previous meeting that, as he reads Ordinance #49, there is no variance in the procedure to allow for noise after 10:00 p.m. Council recessed at 7:48 p.m. < Council reconvened at 7:55 p.m. Mayor Swedberg indicated the law had been on the books for 13 years and he thinks the laws were written for a purpose and he would like to define what the purpose is. He said, in the City Attorney's opinion, Mr. Bisek could be granted a permit. He then asked if Mr. Bisek would modify the permit to go from 7:00 p.m. to 11 :00 p.m. Mr. Bisek explained that he had tried that once but 11 :00 is when the buik of the people are there and the bulk of the festivities are going on. He then said that he had done some thinking about that suggestion after the last meeting and the other issue he sees with it is that ending the festivities at 11 :00 p.m. creates a crowd control issue because no one wants to go home at 11:00 p.m. and they all want to go into Kelly's and there is not enough room. Motion by Council Member Travis, seconded by Council Member Broussard Vickers to approve the noise permit for Kelly's for the Rock'n HolIvwoods as requested. Council Member Broussard Vickers indicated she was not at the meeting when this was discussed the first time. She then said that she feels that Mr. Bisek has done everything possible and everything that was asked of him by Council. She further commented that she would like to see the sound turned down a bit and the sides on the tent extended to hold down noise. Page 8 of15 Council Member Broussard Vickers commented that she is aware of only one individual coming to Council with a complaint about the noise and she would have thought that the person, since she indicated she had lived there for 20 years, would have left long ago if things were that bad. She then indicated that there are many, many more residents that attend the event and enjoy the event and she does not feel that allowing this for one night a year on a Saturday night is an unreasonable request. Council Member Broussard Vickers commented that Mr. Bisek, as a business owner in Centerville, has been open to suggestions of Council and has attempted to comply with any requests made of him and she thinks this is warranted. Council Member Nelson commented that a year ago a letter was received on the noise and she has received a number of caHs. She then said she is torn on her decision because she feels it is a good clean family event but said she would not vote to approve midnight but would vote to approve 11:00 p.m. VOTE: Aves - 2, Navs - 2 (SwedberglNelson). Motion failed. Mr. Bisek thanked Council for its time. 4. Suburban Inspections Contract '. Ms. Moore-Sykes indicated that Staff received word that Mr. Peterson ins ending his contract as of October 10, 2002 to do inspections for the City. She then indicated the City has the option of using a state inspector or seeking another consult and asked for direction as to how to proceed. Council Member Travis asked whether Mr. Cook was qualified to do electrical inspections. Ms. Moore-Sykes indicated that it was her understanding that Mr. Cook is a building inspector not an electrical inspector. Council Member Broussard Vickers asked why there was such short notice. COWICi! Member Travis suggested researching who Vadnais Heights and Hugo use for electrical inspections. Council Member Broussard Vickers suggested using the state inspector in order to avoid delays while the City researches another consultant. Mayor Swedberg asked if there were special requirements for an electrical inspector. Ms. Moore-Sykes indicated that Mr. Palzer has a contact at the state and said Staff would bring the state on to handle inspections while researching a consultant. Ms. Moore-Sykes indicated the City was notified last week of the decision to end the contract. Page 9 of 15 Motion by Council Member Nelson. seconded by Council Member Broussard Vickers to use the state electrical inspector for electrical inspections within the City. All in favor. Motion carried unanimously. 5. U.S. Bank - Designation of Persons to Access Safe Deposit Box & Resolution #02-044. Authorizing Signatory Ms. Moore-Sykes indicated the Finance Director had determined that there are some missing documents and went to U.s. Bank to check to see what was in the safe deposit box there but was denied access because neither the Finance Director nor she are authorized signatories at the Bank. She then indicated that the Bank is requiring Council action designating authorized signatories as well as requiring a former Mayor to verify that Staff is who they say they are. Council Member Travis asked how old it is. Ms. Paulseth indicated she was not sure but said she thinks there may be deeds, titles and CD's in it. Council Member Broussard Vickers asked Staff to look into eliminating the safe deposit box once determining what is inside. Motion by Council Member Broussard Vickers. seconded by Council Member Travis to approve Resolution #02-044 as presented. All in favor. Motion carried unanimouslv. 6. Resolution #02-042. GASB 34 Capitalization Limit Ms. Paulseth indicated she has begun to work on the general fixed assets account group as that was the primary reason why the City failed to receive a qualified audit opinion. She then indicated that the new GASB system requires the City to set a limit of capitalization and her recommendation would be to use $2,500. Motion bv Council Member Nelson. seconded bv Council Member Broussard Vickers to approve Resolution #02-042 with the capitalization amount bein!!: $2,500. All in favor. Motion carried unanimouslv. 7. Resolution #02-043. Amending the City's Investment Policy Ms. Paulseth indicated that changes were made to the policy to replace Deputy Clerk Treasurer with Finance Director as well as certain statutes as those were repealed aod renumbered. She also indicated that the policy would give Council the option of appointing an investment committee, if desired,-- Mayor Swedberg indicated he would like to have people outside the community to ensure they are completely impartiaL Page 10 of15 Council Member Broussard Vickers asked how the City would get people to sit on a committee voluntarily. Mayor Swedberg indicated he would pay them to sit on the board for a once or twice a year meeting because he feels that a third party is worth the expense. Ms. Paulseth suggested leaving the definition of the committee open to Council discretion. Council Member Nelson said she would like to see the Finance Director, City Administrator, one City Council Member, and two members of the community with a background in public finance and no financial connection with the City. She then said she would not want to see the Public'Works Director involved in investments as that does not seem appropriate to her. Mayor Swedberg asked if setting up this committee would jeopardize the City's goal of segregating duties. Ms. Paulseth indicated that Staff had provided all the policies to the city's auditor and has been given approval by him. She further commented that she was given the impression that the auditor feels he could eliminate the comment concerning segregation of duties if the polices are implanted and in practice. " Motion bv Council Member Nelson, seconded bv Council Member Broussard Vickers to approve Resolution #02-043, amendinl! the City investment policv to chanl!e the investment committee portion ofthe policv on Pal!e 5 to delete the words the public works director and that sentence would read. the committee shall consist of five members defined as follows: City Finance Director, City Administrator. one Citv Council Member and two members of the community with a backl!round in public finance and no financial connection to the City. Mayor Swedberg indicated he would prefer two members at large. He then asked for clarification of the duties of the committee as to whether they would be making a recommendation to Councilor actual investment decisions. Ms. Paulseth indicated the committee would review the investments and make recommendations to Council. VOTE: All in favor. Motion carried unanimouslv. Ms. Paulseth commented that there are significant amounts of money at the bank in Hugo that Staff has no access to at this time. Mayor Swedberg indicated he had gone to the bank and signed a signatory card. Ms. Moore-Sykes indicated the only one on the signatory card at the bank is a former mayor. Page II of 15 Ms. Paul seth indicated it is a significant amount of money that is in a money market account earning only 1.5% interest. She then indicated Staff would be brining a recommendation to Council as to a better location for those fimds. Council Member Broussard Vickers commented that the money should be brought over to Main Street Bank if the interest is better. Ms. Paulseth indicated she had provided a purchasing policy and internal control procedure for review. Mayor Swedberg indicated Council would discuss them at the workshop. Council Member Nelson asked that two issues be handled at the next workshop. Ms. Moore-Sykes indicated the City Clerk is putting together bylaws for committees for review. 8. Mr. Theodore Hippe. 1833 Center Street Ms. Moore-Sykes indicated that Mr. Hippe is seeking permission from Council to place his fence within six inches of the property line as the City is the neighboring property < owner. Motion by Council Member Nelson. seconded by Council Member Broussard Vickers to e:rant permission to the resident at 1833 Center Street to put the fence closer than two feet from the property line. AIl in favor. Motion carried unanimously. VI. CONSENT AGENDA I. The City of Centerville September 12, 2002 through September 25, 2002 Claims for Approya1 2. Centennial Fire District September 20 2002 Claims 3. Earth Burners Pay Estimate #2 (CSAR 14 Water Main Extension $31,955.15) 4. Earth Burners Change Order #1 (CSAR 14 Water Main Extension $8,750.00) 5. Park Construction, Pay Estimate #5 (pheasant Marsh 1 - $26,621.23) Motion by Council Member Nelsou. seconded by Council Member Broussard Vickers to approve the Consent Ae:enda as presented. AIl in favor. Motion carried unanimously. VII. APPROVAL OF COUNCIL MINUTES 1. September 11. 2002 Council Meeting Minutes Page 12 of 15 Motion by Council Member Nelson seconded by Mayor Swedben!: to approve the September 11. 2002 Council Meetine Minutes as presented. All in favor. Motion carried unanimously. Council Member Broussard Vickers abstained from voting. VIII. ANNOUNCEMENTSfUPDATES 1. 1540 Peltier Lake Drive City Attorney Hoeft indicated his office had obtained the executed search warrant and is in the process of working with City Staff to coordinate the schedules of those that need to be at the home when the warrant is aCted upon. Council Member Nelson commented that it seems like Staff has been lining up that date for a week or two. City Attorney Hoeft explained that he had received the executed search warrant late last week and had contacted the City Clerk who agreed to coordinate all parties involved and schedule it. Ms. Moore-Sykes indicated that Staff is attempting to contact children of the resident to make sure she is adequately represented when the search warrant is used. She also indicated that Staff is coordinating with the County. Council Member Nelson indicated she was told by the City Clerk that the City Clerk was concerned that there may be privacy issues and she was not sure how much information could be discussed with individual Council Members. City Attorney Hoeft indicated he had spoken to the Clerk about that and told her there is no issue with regard to that. 2. Capital Proiects City Attorney Hoeft indicated he did not have time to check with the litigation department at his office for an update on the capital projects but said he would provide an update at the next meeting. 3. Right of Way Ordinance Mayor Swedberg asked if the engmeer and attorney approve of the right-of-way ordinance. Ms. Moore-Sykes indicated that Staff had asked the City Engineer and City Attorney to review the draft ordinance and provide comments. She then indicated that the City Engineer had reviewed the document and Staff is waiting for the comments of the City Attorney, if any. City Attorney Hoeft indicated he had given it a cursory review and said he would review it more in depth and provide any comments to Staff. Page 13 of 15 Mayor Swedberg directed Staff to schedule the public hearing for the ordinance. 4. Pending Issues Ms. Moore-Sykes indicated pending issues is a place on the agenda for Council to ask for updates on ongoing matters. Council Member Nelson asked for the status of the Sensus water meter training. Ms. Moore-Sykes indicated there was a problem with running the software on the computers the City has and training was not scheduled because the software needs to be up and running so it can be used when Staff returns from training. She then indicated that Staff took an old computer to Comp USA and had it revamped for $300 so that it would run the Sensus software. Council Member Nelson asked Staff to contact Mr. Drilling concerning the trail on the west side of Appletree Square. Council Member Nelson indicated the website looks better all the time but noted she was unable to download the minutes. Staff indicated that all minutes and agendas far Park and Recreation and EDC are up and running but Staff has been attempting to meet a deadline of October 11, 2002 with all the other items so Council Minutes are not yet available. Ms. Moore-Sykes indicated that Staff is looking to have something for Council consideration at the meeting on October 9, 2002. Council Member Nelson indicated she would like the City to write a letter to Lino Lakes expressing support for the Eagle Brook Church project and suggesting alternatives for the traffic problem. Mayor Swedberg indicated Council had discussed alternatives in conjunction with the aligmnent of County Road 14. He then said that the Eagle Brook Church project is in the early planning stages and asked Ms. Moore-Sykes to contact Lino Lakes to be included in the mailing list for information on Eagle Brook Church. Mayor Swedberg said he does not want to take a position on this when it is a long way off and another Council will have to make the decision in the future. Ms. Moore-Sykes indicated an environmental worksheet in being conducted for the Church. Council Member Nelson indicated she has had a number of calls asking where the City of Centerville stands on the matter and she has been telling them the Church is not in Centerville's jurisdiction but the City is concerned about the traffic. Page 14 of15 Council Member Broussard Vickers indicated she did not want to take a stance and tell Lino Lakes that they should or should not do something with regard to their land because she would not want Lino Lakes to tell Centerville what to do with its land. She then said that Staff could contact Lino and indicated that Centerville is concerned about the potential traffic impact to the City. IX. ADJOURNMENT Motion bv Council Member Broussard Vickers seconded bv Council Member Nelson to adjourn tbe September 25, 2002 City Council Meetine: at 8;40 p.m. All in favor. Motion carried unanimouslv. Transcribed by: Joan Lenzmeier, Recording Secretary TimeSaver Off Site Secretarial, Inc. " Page 15 of15 < ,l.erotervi[{e . . . J Y . Lf 'Esta6ftsft.etf 1857 1880 :Main Street ,~ Centervi((e, M:J{ 55038 (651) 429-3232 . 'Fa^- (651) 429-8629 September 26, 2002 Mr. Robert M.A. Johnson Anoka County Attorney Government Center 2100 Third Avenue Anoka, MN 55303-2265 Dear Mr. Johnson: Enclosed, please find an executed original of the Public Safety Communications Project Joint Powers Agreement. -: This agreement was approved at last evenings meeting of the Council. Please have all parties sign and return a copy to us for our records. Sincerely, (i:?1 ) /kftme -A)fk~-/ M _ Kim Moore-Sykes' 0'''-< City Administrator Cc: Honorable Mayor and Council Members :::,-) ":;:J/~ 'Esta6[isheli 1857 1880 :Jv[ain Street ~ Centervi[fe, 'Af'^L 55038. (651) 429.3232 .. 'Ja,t (651) 429.8629 September 26, 2002 Chief Joel Heckman Centennial Lakes Police Department 200 Civic Heights Circle Circle Pines, MN 55014 Dear Chief: Enclosed, please find an executed original of the Public Safety Communications Project Joint Powers Agreement. , This agreement was approved at last evenings meeting of the Council. Sincerely, ~. -: ,/;: A.v ,--< ,(V, Ms. Kim Moore-Sykes City Administrator Cc: Honorable Mayor and Council Members ervi{{e 1880 Main Street . Centerviile, M'J{ 55038 (651) 429-3232 . 'Fa:( (651) 429-8629 September 27, 2002 Mr. Dale Runkle GROUND DEVELOPMENT CORP. 7575 Golden Valley Road, Suite 250 Golden Valley, MN 55427 E-Mail: groundDev@aoLcom Dear Dale: -:...: '< Enclosed please find original copies of the Developers Agreement that the City Council approved at their regularly scheduled City Council meeting on August 14,2002. Please have all four copies executed and returned for the City's signatures. These fully executed copies will then be returned to you for recording and your records_ Please return one of these copies for our records. The City Clerk reported that you had questions regarding the City's Storm Water Fees and the calculation of the same. This fee is set annually by the City Council as a resolution. A copy of page 3 of that fee schedule resolution is included for your information and review. You will note that the fee is the same as that cited in the approved Developers Agreement. This fee is charged per square foot x the number of acres of the property. Neither the fee schedule nor the ordinance stipulate developable square footage, but simply says that this fee is assessable per square foot. We have no way of calculating the square footage or acres that are wetlands, which changes depending on the rainfall or spring melt that occurs during the course of a year. But what is clear, no matter how wet or dry a year is, the City is responsible for creating and maintaining an infrastruc1ure that is capable of managing storm water. As you will note, too, the City will no longer be responsible for the purchase or installation of mailboxes. This will be the responsibility of the developer and as such the City will not be ~ssessing you a fee for this service. SinCere~IY' 17[1' (~ ~~J;~~ -- /"-:l: },ioore-Sykes / /' / City Administrator l/ . Enclosures with hard copy ofletter. CC: Tom Peterson, City Engineer , Paul Palzer, Public Works Director City Council . , " '/~6>?C2'/~~/k~<L ~ /3;c:>?2c2L/ -~~*i~ '--. . _/5~/~~-'/;::;;':'>~;7~~-e.-C..~ \~?'?~~?~,/~~~ / "'~' -, , . (=: C/.? /~ a/f2,o:"c~c?'2? ZdL~ /~~~/-> . ~:;/?.-/2e/H2'2d~ ~ 70 7 -3 ~~~~i~b~ .~ ~ /~47~~ . /;;;;:'-/.0/ 7 /' , (~c.:O /7 . (V' a~/?7 a //2/~~ J?'7'Zd./'7'2eC7'~" - ' , /- //. ~ . ,. ',~ ~,~ v~q3'~"~ ~,{;7aaC?,7 a, :r ~~ ~.n~"'_" P~~/ C~/Z~'\2/;L ~A~ ~c0e:.c~ -" ,~~'/~/?2<://?2z'6J. ~p~?~~ _?..b2 />:!f: /c'>~ ~C?07/-- /",/:?-'?/>';?4'z:y<~/f,fe/2 &9 ',~' e~"2~'1 v-6, e/ ~,A,~;7L' ://?/ ~,~/~;;o~;;;-Lo/ ...0< ~~67.' ~~Vez;;61 ~~.~:r~~:'" 0~~ ~ / --y-, / .. ,~~~.(..d.;'2~~' , ~ .' -, ,. 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NO RTHLANDQiJSE CURl TIE S September 27,2002 Ms. Kim Moore-Sykes, City Administrator City of CenterviJIe 1880 Main Street Centerville, MN 55038 HE: Change In My Employment Dear Kim: I and 100% of my colleagues, fOffilerly employed at Juran and Moody, a division of Miller Johnson Steichen Kinnard, Inc., are pleased to announce our immediate affiliation/employment with Northland Securities, Inc. Northland is a newly structured company. Its business includes all of our usual offerings; that is, municipal financial advisor services, municipal bond underwritirig, the buying and selling of fixed income securities of all types, and Minnesota tax increment consulting services. You are the only person in your organization receiving this letter. It would be appreciated if you would make it available to others, I have appreciated your business and personal confidences in the past. I am excited about the change and I look forward to now working with you through Northland Securities, Inc. If you currently have a money market/investment account with Juran & Moody, a division of Miller Johnson Steichen Kinnard, Inc. through Southwest Securities, Inc., I will be communicating with you shortly concerning transferring its balances and positions to Northland through the Bank of New York. And guess what? The change means I have a new address. Again! Please note the new address information on this letterhead and/or on my enclosed new business card. I will be contacting you in the near future, but until I do, please call me if you have any inunediate service needs or questions. Sincerely, NORTHLAND SECURITIES, INe. Ct ~".."S- ~ ~.L i~,-- George Eilertson Vice President, Partner Northland Securities,lne. 4S South 7th Street, Suite 2S00, Minneapolis, MN 55402 Toll Fce. 800-851-2950 LooI612-851-5900 F~ 612-851-5987 Letter Final 9-2-02.doc www.northlandsecurities.com M.",ber NASOan<i$fI'C International Union of Operating Engineers LOCAL UNION NO. 49, 49A, 498, 49C, 490 and 49E MINNESOTA' NORTH DAKOTA' SOUTH DAKOTA (East half) MICHAEL S. WENDEL, President THOMAS H. PARISEAU, Vice President TIMOTHY L LELAND, Recording-Corresponding Secretary JAMES J. HANSEN, Treasurer NO. OAK. Affiliated with A.Fl.-C.1.0. ~~:. FRED P. DERESCHUK, Business Manager-Financial Secretary 2829 ANTHONY LANE SOUTH - MINNEAPOLIS, MINNESOTA 55418-3285 Phone: (612) 788.9441 . FAX: (612) 788-1936 September 27,2002 Ms. Kim Moore-Sykes City Administrator City of Centerville 1880 Main Street Centerville, MN 55038 :." " Dear Ms. Moore-Sykes: The purpose of this letter is to respond to your letter dated September 18, 2002, in which you referenced changing the Collective Bargaining Agreement regarding medical benefits. At this time we choose to remain with what we agreed to during negotiations. If you have any questions, please give me a call. M~ James 1. Hansen Area Business Representative JJH/jml Opeiu #12 i,. " Box 279 Bagley, MN 56621 (218) 694-6206 2002 London Road Duluth, MN 55812 (218) 724-3840 BRANCH OFFICES 308 Lundin Blvd. ManKato, MN 56001 (507) 625-3670 1848 2nd Ave. SE Rochester, MN 55904 (507)282-0401 8 North Enterprise Drive Virginia, MN 55792 {218} 741-8190 l_ 2109. 251$t Street 51. Cloud, MN 56301 (320) 252-2162 2901 Twin City Dr. Mandan, NO 58554 (701) 663-0407 3002 1st Ave. No. Fargo, ND 58102 (70'l) 232.2769 724 Washington N. Grand Forks, NO 58203 (701) 775-3969 2 Oct 2002 TO: Park & Recreation Committee City of Centerville 1880 Main 8t Centerville, MN 55038 Commissioners: The Lions of Centerville have contacted Bruggmann Contracting to look at the possibility of remodeling and/or adding on to the present warming! concession! maintenance! bathroom building located at Laurie LaMotte Park in Centerville. One of the items that the Bruggmann Contracting Company was looking for was the structural drawing for the present building. I have contacted Paul Palzer, City of Centerville Public Works Director; he has stated that he has no drawings. I then attempted to contact the Cities previous engineering firm Maier Stewart & Associates. which were inturn bought out by H.R. Green Company, but they stated that anything that pertained to the City ofCenterville was turned over to Bonestroo Roesne Anderlink & Associates. I contacted Tom Peterson, the present City Engineer, but he said that the only things that his company had received from H. R. Green were utilities and street drawings and information pertaining to the aforementioned. The Lions of Centerville will continue to pursue for information on the building other wise we will ask Bruggmann to go ahead with some ideas concepts for the present building. I have located the locations for the electric! gas! water! sewer services surrounding the building along with the storm water drainage locations. It looks like an addition could be added onto the East end of the present building to make it more useable in the future. The Lions of Centerville wanted to insure that the Park & Recreation Committee was informed of what steps the Lion Club is pursuing and looking also for your input concerning any future plans for the building. Thank you for listening to this presentation. Lion John Thill Lion Tom Wilharber Building Committee , .. , SfP 2 5 2002 ~-ta[lislied' 18.57 CITY OF CENTERVILLE Monthly Gambling Summary Organization Name: <f''''''':J {" h" ;;; i" 1" L:c_ '" <' Gambling Location: t:1:":!:J " Month/Year: f1ij(I$"~ :7r;v,2 Name ofIndividual Completing Form: ')(2, rt IQ .r e / ) p K:. Ten Percent Net Profit Calculation A Net Receipts - Total lines 2c, 3c, 8c, 9c (per Schedule A if more than one (1 ) site) 4~19,,"1t.J B. Sums oflines 22 thru 33 (per Schedule A ifmore than one (1) site) 10" ~ r, ~ _.;n.__ . <-,,:';-::,,..J;';.,J' " c. Line a - line b /'} ".,,, 't' ~ '\ f ~,.,,~. {.i.wi ? Miscellaneous Deductions (for this site only) l. Pulltab tax to distributor ,0,,7 Combined rec~pts tax for this site 101-7 Federal Taxes (per schedule C/D) ~,2lJ.Q" 2. j I ;.5 &.6 ,::,! 3. - F. Line e X 50% AMOUNT DUE '2. <1.00 <liS:03()Cl ) .('31571' & 4. State Gambling Tax (per line 11) D. Total Miscellaneous Deductions for this site E. Line c - line d 40% (J List Receivers of funds/or attach a separate page - fh"rack~J.. 10% {) PAYABLE TO THE CITY OF CENTERVILLE *DUE ANNUALLY AS PER ORDINANCE* Signature:NJ'l-'t' it Yo [leu .. ~ " -.. \...'e 1i.1,.-1'e't'.J!I' ;~''".. MINNESOTA Department of Revenue ~Monthty LaWful Gambling Activity Summary and Tax Return . , G-1 Organization Ucense Number 00584 Number of premises 6 Month and year reported 8/2002 Street (Address) 8433 CENTER DR. Organization Name SPRING LAKE PARK LIONS CLUB Number of pul/tab and paddlerieket games reported on Schedule 8-205 for the month: This return includes (check): City State SPRING LAKE MN Check If: { J this is an amended return [ } you had no gambling activity [ ] Schedule B-2 { J have you an extension to file { } this is your final return { J Schedule F 1112 I } SGhedule A Fill in number of pages below each schedule: Zip Code 55432 Column A gross receipts 1 Bingo 1 0,00 2 Raffles (if exempt raffles were conducted, check here [ J and complete Schedule ER 2 2030,00 3 Paddle tickets 3 488035,00 4 Add lines 1 through 3 4 490065.00 5 If line 6c of last month's form G-1 is negative, list it in columns A and C 5 0.00 6 Subtract line 5 from line 4 6 490065.00 7 Income from interest and dividends (fill in same amount in columns A and C) 7 0.00 8 Tipboards 8 0.00 9 Pulltabs 9 479437.00 10 Add lines 6 through 9. Une 10c is your gross profit for the month 10 969502.00 11 Multiply line 6c by .085 (8.5%) (if line 6c is a negative number, fill in zero here) Column B prizes 0.00 1300.00 420498.00 421798.00 421798.00 0.00 390999.00 812797.00 12 F;ill in the amount of combined receipts tax, if any (from line 9 Schedule E) 13 Add lines 11 and 12, and PAY THIS AMOUNT. (Make check out to Department of Revenue) 13 14 Total 1. 7 percent tax paid during the month, if any (listed on distributor's invoices for pulltabs and tipboards) 15 Add lines 13 and 14 16 GROSS PROfiT after state taxes (subtract line 15 from line 10c) fill in the result here and also on line 17 on the back of this form. i declare that all information on Ihis summa Signature of chief executive officer Preparer's signature Date Column C net receipts 000 730.00 67537.00 68267~ 0.00 68267.00 0.00 0.00 88438.00 156705.00 11 5802.70 12 15394.03 21196.73 14 10142.60 15 31339.33 16 125365.67 Date -l'!2L~;;- Mail this summary and tax return and attachments to Minnesota Department of Revenue, Mail Station 3350. St. Paul, MN 55146-3350 5001000 (Rev. 07/99) Minnesota Gambler 4 G.t page 2 SPRING LAKE PARK LIONS CLUB 17 Amountfrom line 16 on the front of this form Inventory 18 Beginning inventory (from iine 21 of last month's Form G-I) 19 Cost of gambling equipment obtained during the month. (Include sales tax, but do not Include the 1.7 percent tax listed on distributor's Invoices) 20. Add lines 18 and 19 21 Ending inventory (dollar value on the last day of month; do not include sales tax or 1.7 percent tax listed on distributors invoices) 22 Total value of the gambling inventory sold (subtract line 21 from line 20.) Expenses paid during the month 23 Compensation and payroll taxes 24 Penalty and Interest you paid on taxes, includirlg payroll taxes, on any Form G-1 or Schedule C since beginning gambling activities 25 Advertising 26 Accounting services for lawful gambling tax forms, annual audit or review, and qualifying legal work 27 Bank service charges; office supplies; lodging, meals and transportation for lawful gambling classes conducted by state agencies; and miscellaneous expenses 28 Purchase and/or repair expenses for office furnishings and office equipment used for gambling, and devices used for gambling 29 Rent for conducting lawful gambling 3D Utilities used for conducting lawful gambling 31 Theft insurance and the amount permitted for liability insurance 32 Local government investigation fee and cost for new or renewed gambling managers bond, gambling managers license and premise permits 33 Cash long or cash shari (If cash long, put parentheses around the amount) 34 Reimbursement for excess cash short (This is a negative amount) 35 Reimbursement for negative expense calculation (This is a negative amount) 36 TOTAL ALLOWABLE EXPENSES (add lines 22 through 35) Expenses paid during the month 37 NET PROFIT after state taxes (subtract line 36 from line 17) 38 Profit carry-over from last month (from line 44 of last monlh's Form G-I) 39 Approved adjustments. (Attach state agency letter of approval.) If an amount was listed on line 5c, include it as a positive number in the amount listed here 40. Add lines 37 through 39. 41 Lawful Purpose expenditures (from Form LG1010 Schedule C/O) 42 Board-approved expenditures (from Form LGl0.10. Schedule C/O) 43 Add lines 41 through 42 44 PROFIT CARRYOVER for this month (subtract line 43 from line 40.) (Line 45 has been eliminated from Form G-I) 46 difference between gambling fund balance and profit carryover (amount from line 22 of Schedule F; inClude parentheses, if any) 47 Total dollar value of unsold tickets from pulltab and tipboard games reported on Schedule B-2s for the month 46 47 6001000-2 (Rev. 07/l19) -0..17 59511.0.0. 8/2002 17 125365.67 18 8882.19 19 18880.15 20 27562.34 21 10430.94 22 17131.40. 23 56496.04 24 0.00. 25 0..00. 26 0..0.0. 27 18686.06 28 0..00 ~ 710.0.00. 29 30. 0..0.0. 31 0.00 32 0.00 33 266.00. 34 ( 0..0.0.) 35 ( 0.0.0.) 36 99679.50 37 25686.17 38 '639".~ 39 ODD 40. 189598.05 41 25933.59 42 0..0.0. 43 25933.59 44 163664.46 Minnesota Gambler MINNESOTA Department of Revenue Gambling Fund Reconciliation Attach this schedule to Form G-1 for this month. A G-1 Schedule F Organization Name Organization License Number SPRING LAKE PARK LIONS CLUB00584 Month and year reported 8 I 2002 Gambling checking account 1 End-of-the month checl<.ing account balance (from bank statements) 2 Deposits made during the month not included on line 1 3 Add lines 1 and 2 4 Checks written during month not included in the amount on line 1 5 Subtract iine 4 from line 3 Other gambling funds not included in your checking account. 6 Starting banks per books 6a 25534.00 Unreimbursed losses ' 6b 0.00 End-of-month cash balance in starting banks for games. (line 6a - 6b) 6 7 Ending inventory. (from line 21 of this month's Form G-1) 7 8 Cash received but not deposited during the month from sales of games reported on Form G-1. Do not list amounts you included on line 2 8 9 Total savings accounts, certificates of deposit, mutual funds and other negotiable instruments 9 10 Reimbursement for excess cash short. (from line 34 of your Form G-1) 10 11 Fund losses 11 a 0.00 Unsold ticket refunds 11 b 0.00 Merchandise prizes 11c 0.00 Merchandise prizes, not awarded 11 d 0.00 Other additions (attach explanation) 11e 0.00 Total 11 12 Add lines 6 through 11 13 Add line 5 and line 12 Unpaid obligations and receipts from games not closed 14 Tax from any G-1 unpaid at the end of this month 14 15 Receipts deposited during the month from games still in play that are not included on Form G-1 15 16 End-of-month amount due to loans made to the gambling fund from any source (include loans from organization's general fund) 16 17 Total cost of games (including the sales tax) unpaid at the end of the month listed on distributor's invoices 17 18 Other subtractions (You must attach a detailed description of each amount included in the lolal) 18 19 Add iines 14 through 18 1 2 3 4 5 25534.00 10430.94 0.00 0.00 0.00 0.00 12 13 21196.73 0.00 0.00 0.00 0.00 19 Reconciliation 20 Gambling fund balance (subtract line 19 from line 13) 21 Profit carryover (from line 44 of this month's Form G-1) 22 if line 20 is more than line 21, subtract line 21 from line 20. Fill in this amount on line 46 of Form G-1 If line 20 is less then line 21, subtract line 20 from line 21. Fill in Ihis amounl in parentheses on line 46, Form G-1 20 21 174550.98 25539.00 200089.98 51193.90 148896.08 ., 35964.94 184861.02 21196.73 163664.29 163664.46 22 -0.17 Signature of prepa.rer Name of company if paid preparer Daytime phone Date 6001060 (Rev, 0719$) Minnesota Gambler ,MINNESOTA Department of Revenue Receipts and Expenses Per Premises 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 . 34 35 36 6001010 (Rev. 07199) G-1 Schedule A Organization license Number 00584 Premises permit number Premises Name 8-00584-010 KELLY'S KORNER Month and year reported 8 I 2002 Lines 1-10 correspond to Fonn G-1. 1 Bingo 2 Raffles 3 Paddletickets 4 Add lines 1 through 3 5 If line 6c of last month's Form G-1 or Schedule A is negative, list (without parentheses) in columns A and C 6 Subtract line 5 from line 4 Column A gross receipts --~~- ~~030.00 .~_ _~--.TI50.00~ _~ _~ 998000__ 1 2 3 4 5 6 O.OL_ __ 9980.00_ , 7 Income from interest and dividends (fill in same amount in columns A and C) Tipboards Pulltabs 0.00 ~~~OOO_ _--.--16683.00 - ____0.00__ __~~ __ ~ 0.00 __E072.0CL _ __-3611.00_ 7 8 9 8 9 10 Add lines 6 through 9. Line 1 Oc is your gross profit for the month There are no lines 11-17. Lines 18-36 correspond to Form G.1, 18 Beginning inventory (from line 21 of last month's Form G-1) Column B Column C prizes net receipts 0.00 -.-JJOO _ 1300.00_ _~ 730.~_ 8402.00 _ _---'452.0~ 970200 __-----.z78.00 9702.00 -~~~- 278.00 10 __ 46663.00_ _--.-i1774.00 _ _--.i889.OL. Cost of gambling equipment obtained during the month, (Include sales tax. but do not include the 1.7 percent tax listed on distributor's invoices) Add lines 18 and 19 Ending inventory (dollar value on the last day of month; do not include sales tax or 1,7 percent tax listed on distributor's Invoices) Total value of the gambling equipment sold (subtract line 21 from line 20) Compensation and payroll taxes Penalty and interest you paid on taxes, including payroll taxes, on any Form G-1 or Schedule C since beginning gambling activities Advertising Accounting services for lawful gambling tax forms, annual audit or review, and qualifying legal work Bank service charges; office supplies; lodging. meals and transportation for lawful gambling classes conducted by state agencies; and miscellaneous expenses Purchase and/or repair expenses for office furnishings and office equipment used for gambling, and devices used for gambling Rent for conducting lawful gambling Utilities used for conducting lawful gambling Theft insurance and the amount permitted for liability Insurance Local government investigation fee and cost for new or renewed gambling manager's bond, gambling managers license and premise permits Cash long or cash short (If cash long. put parentheses around the amount) Reimbursement for excess cash short (This is a negative amount) Reimbursement for negative expense calculation (This is a negative amount) TOTAL ALLOWABLE EXPENSES (add lines 22 through 35) 18 .< 1083.91 --_.------- 19 _~656.~_ 20 __--.17406L 21 __ 931.67_ 22 ___ 808.91-_ 23 __~72.97_ 24 ___0.00_ 25 0.00 ------. 26 0.00 27 __--1'15.18_ 28 0,00 29 ___lQOO.OO_ 30 ~~_ 0.00_ 31 _~-.-!J.~ 32 0.00 -- 33 ___---.1~00__ 34 _-L__O.OOL_ 35__L ~.()()L_ 36 _._~13,OL_ Minnesota Gambler Contribution Report SPRING LAKE PARK LIONS CLUB For All Sites From 8/1/2002 Date Written Check Number For 8/1/2002 11891 8/7/2002 11904 8nt2002 11906 8/9/2002 11909 8/12/2002 11916 8/12/2002 11915 8/13/2002 11917 For 001 8/12/2002 11910 For 002 8/12/2002 11911 For 004 8/12/2002 11912 For 006 8/12/2002 11913 For 007 8/12/2002 11914 For 63K 8/16/2002 11920 For 79K 8/16/2002 11918 8/16/2002 11919 to 8/31/2002 Payee NORMAN MCCARTHY CITY OF FRIDLEY - 3% CITY OF SPRINGLAKE PARK CITY OF STPAUL CITY OF ST PAUL TOTAL MEDICAL SUPPLY NEIGHBORHOOD HOUSE ASSOC. Total of CENTENNIAL COUGAR BASEBALL Totalof 001 SPRING LAKE PARK LEOS Total of 002 L.C.I.F Page 1 Description Total CANCER WALK LOCAL GAMBLING TAX 3% TAX 2%-JUL Y 2%- TAX-JUNE 232.50 249.27 3969.36 141.83 112.92 200.00 167.00 10%-YOUTH FUND 5072.88 1400.00 1400.00 2500.00 2500.00 '. Total of 004 10000.00 10000.00 TAMARISK RESOURCES Totalof 006 5000.00 5000.00 TWIN CITY PUBLIC TELEVISION Total of 007 500.00 500.00 CULLIGAN Total of 63K RELIANT ENERGY - 79K CONNEXUS ENERGY Total of 79K Total of Organization HALLlCH 115.92 115.92 HALLlCH HALLlCH 807.41 537.38 1344.79 25933.59 Minnesota Gambler 1 tervi[[e 'Esta6fisfied'1857 :ftrN'JJ CL'E.:A:N-'l1'P C'ENT'E'RV'ILL'E OT)j CO'llNOL Date: October 9, 2002 To: Honorable Mayor and City Council Members Ms. Kim Moore-Sykes, City Administrator From: Ellen Paulseth, Finance Director Re: Audit Preparation " The city currently has 57 separate funds in its general ledger. Many have deficit balances and/or are obsolete. The excess accounts create confusion for staff members when coding receipts and claims. Also, the cost of the audit could be reduced by eliminating the need to maintain unnecessary reports. Attached are recommended transfers for the Capital Projects Funds, Debt Service Funds, Special Revenue Funds, and Agency Funds to clean up the city's accounting 'records and reduce the number of active funds to 25. .. CITY OF CENTERVILLE Cash Balances 10/01/02 3:28 PM Page 1 ,. f'\ I ""er3:"fa,J,,,- Current Period: SEPTEMBER 2002 DeJ0t 522)1 ~ " '1.._r,~-'HtJ. l.~f\ 1~\:c \fO~. ~~';- '(..i\ '; 'b- Di:. >..0.:":' ~ \ \ ,,",,, CUrrent .~t~ f , ',~Q)~',\.f,( Balance . /,'~-~~.--""', { t::-1 . J FUND Oeser "\e. MTD Debil MTD Credft Account Cash GENERAL FUND G 101-10100 $62.970.72 $110,022.76 $579.118.90 "l9-79'8'F-eEB'F-8ERVfGE--..... G 302-10100 $0.00"'-$0.00' ....'....$1;1'92.21 "".~ fleGePLAIN.f)EBT SRV-T4Fj..3..... ..B 303-10100 $0.00$0.00 .,.$9;886:58 87 STREET REASS DEBT SERVICE G 304-10100 $0.00 $0.00 $27.107.72 ACml CR" DEB'F SV 93 1 rHei2 -G-3++--10.10lF----. .... $O.GO- -''''--$&'00--$38;2.96:26....- 'fff'-1.5-ElEB'l'-SERVIOC --&8.13.10100..--..-." -",,, $0.OO-'._--$&'09'~-"---"" -$&.00' , . ~~B'P'SER'o'I€E:- ' ---., G 315;'01oo.,..r=~"y""$O"00=-~-~$0.OO"' "--""'=-$0'00" ",- . "FIF-4-~~R\lIGe-----G-316-101Qo---~0.QO'''''---$l}.Q0''-----'-'~'-$0.00- IND PARK TIF 1-4 DEBT SERV G 317-10100 $0.00 $13.381.00 -$9,922,40 -elEARWATERMEADOWS'BEB.r--SERY--mG-3.19-10100"-' "$0.00 $0.00 $47,397.26 PARKVIEW DEVELOPMENT DEBT SERV G 324-10100 $0.00 $0.00 $388,994,48 ELEM WATER MAIN EXT DEBT SERV G 325-10100 $0.00 $0.00 $212,280.21 ."'2ffl'f+AVE-SEWER-&-W"''!'ERDEBT----&326-1{H DO,' '-", $0.00'" "--SO.OO" ._..,,-,. "SO:OO--' '01 G.O. Impr. Bond Pheasant M G 327-10100 $0.00 $0.00 $9,377.54 G,O. Bond Hunters Orossin9 G 336.10100 $13.246.39 $0.00 $436,459.49 O.O.D0N8"PHEASAN, ,6337.10100"" "$0.00 "'S8:Qf}.-..--..-se,00'-"'-- PARK OAPITAL PROJECT G 402-10100 $0.00 $0,00 $67,100.00 -BRE.EQUIPMENT-gEPREGfA+IGN.---G.403-10100..--.-.. . ...$0.80' $0,00-'~-'45,820,27- TIF OAPITAL PROJECT G 404-10100 $0.00 $0.00 $138,856.31 ~'fH€-W0988 or GLE;ARWA"'~R-'''G-407-,,10100..' '. ,$0.00 ".$O,OO---,,~" .-$0.00 21ST AVENUE IMPROVEMENTS G 408-10100 $0.00 $0.00 -$9,030.84 1'1F 1-3 OAPITAL PROJeOT 0 4--1B---HJ'90.------ "'-$0.00"'~--$&.eO~-$7'~756:4&-'~-- PEDESTRIAN TRAIL WAYS G 414-10100 $0.00 $1.850.00 $12,500.00 STORM WATER IMP PROJEOTS G 415-10100 $1,436.10 $4.163.01 $291.963.13 -etoEARWAl'ER>MEA99W&-JMF'.f'.RGJ G 119,40'90 ..$0,00- .....""....$0.00. "....so.OO--_ ~6CE-PA68-IMP-PR9JE&,...,,- ,-....-.B-420-1OWO.----.$74,930.76 - "'$-18.050.00 - . .~--~ .$O,j)O----=._~ -bAKEbANQ..f,lILLS-fMf' PRO I ---.-G42.1_10100._~____.$l}.QQ_...--$0,QO $45,898.-12-.-- WflLOW-GkEN-fMP--PR0JE__...-.-6-4-22-18.100--.--.--$O,OO .$8.00-----,,-$443.0Q..,-~ -PARKlfIEWDEVELOPMENT----"._--,,, .. G424-10100... --..-.....$0..00-. ..,...-..$0.00-...-.. $34,584-41.. ..___ <NTH ^"E alilMEiR g \Alt'.TEiR IMP G 426-1040Q-~-.-$-143,610;32'-$-14.3;610;3~"'~~~~'-'-'-$o~af) 'I'i"lE:-W0eDS"O~CcEARWA"ER OREEK".G.427-1010Q--.....-----$6,550.00 -~-$6';OO $'1-;3&.,0& CEI4TERVltoA 0429,,10100--$25"800.00 $33446 $'15,.;!6&.65 BlfEGI-ILER-ES+A'I'E&-GE-ILE-bGI"M!;N+---G-43G-10100 ..$0.00---$468,50-" $+4-&&5-- I ~-GEER.pAS&---"'----,,- G-43-1..HJ1 OQ---. $Q,Q0----$O.OO $10,<>53,02__ ---Re'fAbtNGlfS'FRJAt-PARK~."---,,.-_e.432..1 OWO .-"',,$67;495.0tr----....--..$O:00..-""""'$31;787:26------ -PtlBtlVweRK-S-BHJ6~SH_E/ASSESS---.G433..1D-100..... ,,-.' . ...$0;00-.... . ..-...SO:OO-------$Oo6o--- ~ER-JN'FERGeNNCCT -G434-.1BWe..--....--$l}.()O.._-$O'OO~- $0:1)0---------... 1:tf"l"ST*1'''''1'I"#21'<eNOVATION- "6.435"10100..._.._.....S0.0o--._-~$G:GO $0.00-_.._ HUNTER'S OROSSING G 436-10100 $31,119.00 $142.45 $82,628.31 DOWNTOWN REDEVELOPMENT G 437-10100 $0.00 $0.00 -$8.559.98 PHEASANT MARSH G 438-10100 $11.349.00 $27,862.59 $219,583.57 CSAH 14 WATERMAIN EXT. G 439-10100 $0.00 $34.421.56 ..$168,130.25 THE SHORES G 440-10100 $4.000.00 $2.215.10 $1,270.45 EAGLE PASS 2ND ADDN G 441-10100 $20.000.00 $3.698.72 $56,778.82 PHEASANT MARSH II G 442-10100 $0.00 $109.301.81 -$138.051.52 WATER FUND G 601-10100 $69,818.37 $213,525..60 $1,225,856.77 SEWER FUND G 602-10100 $81.257.43 $67,819.47 $1,793,581.12 < .-'~ {"" \"'\ ,g"'--:' ...:L. W ; zS , FUND Oeser CITY OF CENTERVILLE Cash Balances 10/01/023:28 PM Page 2 Current Period: SEPTEMBER 2002 Account MTD Debit Current Balance MTD Credit ~E1(lARBAGE) FUND',""'---",, '-\S'603'1jJl 00.-$0;00.'....---$0:00.... "-$0'.00' .-'-",. . CABLE TV FUND G 614.10100 $0.00 $2,538.80 $13,739.94 RECYCLING G 617-10100 $0.00 $0.00 -$18,039.67 CtTY-CEtEBRA'fte>N "'-'-G618'10100--"'-'--" -$0,00--- $0.00 . '$0:00 SAVINGS & CD INTEREST G 619-10100 $0.00 $0.00 $33,517.53 EOOi'leMle'DE\I:"FUND'" "'-"-G 620,tOl00"-"'----"'$1 0.00 '$46,00 ". $0.00 -PARK & r<CC, rUNB-- ---- C 621 1&10()-----$BTc08,---$37cOe- ,..----..".. $0.00.----.--- GAMBLING REVENUE G 622.10100 ; $0.00 $0.00 $25.229.69 '1Itff10C-eoMM:.-----.-.-..--..' "-"'-(l623'10100 .$0.00 ...,. $0.00 "$0.00' .. ESeR(')W-FUND--.....-......-....,.---,.G 801, 10100 '..$6,000.00-.-.$6,000,00-..--$:<,132.60 Total Cash $589,630.17 $729,488,92 $5,192,358.11 Fair Value Adjustments . GENERAL FUND FLOODPLAIN DEBT SRV TlF 1-3 87 STREET REASS DEBT SERVICE ACRN CRK DEBT SV 93-1 PH 2 ~, CITY HALL DEBT SERVICE IND PARK TIF I-A DEBT SERV CLEARWATER MEADOWS DEBT SERV PARKVIEW DEVELOPMENT DEBT SERV ELEM WATER MAIN EXTDEBT SERV PARK CAPITAL PROJECT FIRE EQUIPMENT DEPRECIATION TIF CAPITAL PROJECT '. THE WOODS OF CLEARWATER STORM WATER IMP PROJECTS CLEARWATER MEADOWS IMP PROJ WILLOW GLEN IMP PROJECT PARKVIEW DEVELOPMENT THE WOODS OF CLEARWATER CREEK BUECHLER ESTATES DEVELOPMENT WATER FUND SEWER FUND CABLE TV FUND ECONOMIC DEV. FUND ESCROW FUND !.Q..Ytl Fair Value Adjustments Petty Cash GENERAL FUND 1979 ST DEBT SERVICE FLOODPLAIN DEBT SRV TIF 1-3 87 STREET REASS DEBT SERVICE ACRN CRK DEBT SV 93-1 PH 2 CITY HALL DEBT SERVICE TIF 1-2 DEBT SERVICE IND PARK TIF 1-4 DEBT SERV CLEARWATER MEADOWS DEBT SERV ELEM WATER MAIN EXT DEBT SERV G 101-10111 G 303-10111 G 304-10111 G311-10111 G 315-10111 G317-10111 G 319-10111 G324-10111 G 325-10111 G 402-10111 G 403-10111 G404-10111 G407-10111 G415-10111 G 419-10111 G 422-10111 G424-10111 G 427-10111 G 430-10111 G601-10111 G 602-10111 G614-10111 G 620-10111 G 801-10111 $0.00 $0.00 -$3,323.60 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 < $0,00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0,00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0,00 $0.00 $0.00 $0,00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 -$3,323.60 $0.00 $0.00 $171.32 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 G 101-10200 G 302-10200 G 303-10200 G 304-10200 G 311-10200 G 315.10200 G 316-10200 G 317-10200 G 319-10200 G 325-10200 'Estaf;{isfted.lS57 R'ESI1YU.Jl.L 'EQ.WTy TR.J1.:NSJ''ERS 'D'E'BT S'ER'VIC'E JU:N'DS C'E:JIIT'ER'VILL'E GTy C01LNGL Date: October 9, 2002 To: Honorable Mayor and City Council Members Ms. Kim Moore-Sykes, City Administrator From: Ellen Paulseth, Finance Director .< Re: Close Out Obsolete Debt Service Funds ......................................................................... Several debt service funds are no longer in service. Others have deficit balances. The city's auditing firm recommended closing out funds that are no longer needed. Transfers are recommended as follows: 1979 Streets Debt Service $1,192.21 Acorn Creek Debt Service $1,192.21 (to close out 1979 Streets Debt Service Fund to Acorn Creek Debt Service Fund) Clearwater Meadows Debt Service $9,886.58 Floodplain Debt Service $9,886.58 (to eliminate deficit balance and close out Floodplain Debt Service Fund) General Fund $37,104.05 Acorn Creek Debt Service $37,104.05 (to close out Acorn Creek Debt Service Fund with General Fund Transfer) Clearwater Meadows Debt Service $37,510.68 General Fund $37,510.68 (to close out Clearwater Meadows Debt Service to General Fund) Debt Service Funds Close-Out .- .. October, 2002 -. .. 1979 Streets Debt Service 1,192.21 Acorn Creek Debt Service . 1,192.21 Clearwater Meadows OS 9,886.58 Floodplain Debt Service. 9,886.58 . .- - General Fund 37,104.05 Acorn Creek Debt Service 37,104.05 Clearwater Meadows OS 37,510.68 General Fund 37,510.68 . . -~.- . 85,693.52 t 85,693.52 9/27/2002 3:22 PM close out debt service funds transfers Residual Equity Transfers Debt Service Funds October 9, 2002 9/27/2002 3:17 PM Debit 1,192.21 149.13, . . ~~~.. 1,192.21 Credit 1,192.21 1,192.21 149.13 -- -- --.-- -- debt service transfers tervi[[e 'Estabfisfted MS7 '.R:ESIVUJtL 'EQ.WTy'I''RJtNS:f'E'R 11:f C.J.\PI'I'M :f'UND C'E:N'T'E'R"VILL'E a'IY C01l:NOL Date: October 9, 2002 To: Honorable Mayor and City Council Members Ms. Kim Moore-Sykes, City Admiuistrator From: Ellen Paulseth, Finance Director . Re: Close Out De-Certified TIF Capital Fund ......................................................................... TIF District 1-5 has been decertified. The fund is no longer active, with the exception of occasional small amounts of increment. The deficit balance can be cleaned up with a General Fund transfer. General Fund $7,756.48 TIF 1-5 Capital Project Fund (to close out decertified TIF fund) $7,756.48 Residual Equity Transfers Decertified TIF Fund -- October 9, 2002 -- I -- -- Debit Credit -- T1F 1-5 413.10100 Cash 7,756.48 101.49390.720 Operating Transfer Out 7,756.48 101.10100 Cash 7,756.48 413.39720 Operating Transfer In 7,75~~ (to close out decertified TIF 1-5 fund) 9/27/2002 4:03 PM TIF closeout transfers tervi[(e 'Esta6(isfied 1857 'R'ESI1JV.M 'E!2wry TR.Jt:NS:f'E'RS C.JtPIIM P'ROJ'ECT :FUNDS C'ENT'E'lfVILL'E Dry COV.:NDL Date: October 9, 2002 To: Honorable Mayor and City Council Members Ms. Kim Moore-Sykes, City Administrator From: Ellen Paulseth, Finance Director " Re: Operating LoanlResidual Equity Transfers to Deficit Funds ......................................................................... The attached documentation illustrates transfers from the General Fund which would eliminate the deficits in 6 capital project funds. According to Generally Accepted Accounting Principles (GAAP), no fund should have a deficit cash balance. Since the developer accounts may be tied up in litigation for some time, it would be difficult to measure the exact amount receivable and/or estimate the time frame in which it would be paid. It would be prudent to clear up the deficit with general funds and carry the receivable in the General Fund. The balance in the Parkview Capital Project Fund can be transferred to the Parkview Debt Service Fund, leaving only the $10,000 escrow received from the developer. This amount can be returned to the developer after the warranty period expires. A resolution is attached. Capital Project Funds Close-Out Operating Loans from General Fund October, 2002 n__ - --- - General Fund 105,392.56 Buechler Estates 713.85 Woods of Clearwater Creek 1,381.06 Center Villa --:= - 15,258.65 - -- RoyallndustrialPark 31,787.26 Deer Pass 10,353.62 - Lakeland Hills 45,898.12 I - 105,392.56 , 105,392.56 - -- .. Parkview Capital Project Fund 24,860.41 Parkview Debt Service 24,860.41 - - i I 130,252.97 130,252.97 ^ 9/20/2002 3:35 PM Residual equity project transfers ~- - Residual Equity Transfers Capital Project Funds October 9, 2002 -- Lakeland Hills ~21.1 01 00 101.49390.720 101.10100 421.39203 I (to close out Lakeland Hills Fund) __~__~L-___ Rovallndustrial Park 432.10100 I 31,787.26 101.49390.720 31,787.26 101.10100 432.39203 ~_ (to close out Industrial Park Fund) Deer pass~-- i -- ~_1.10~----l--- ---1().35362 __ ~1A9390.720 10'353J62~ ___ 101.10100__ 10,~~ 431.39203 10,353.62 (to close ou~ Pass Fund) ___ CenterVilla-'---i--- 42910100_ 15,258.651 __ 101.49390.720 15,258.651 c= 101.10100 I . 15,258..6~ ~29.39203 =. 15,258.~~ :::=,ose out crter Villa Fund) __ Woods of Clearwater Creek 101.10100~_. 1,381.06 <1,27.49390.700 1,381o~"-__~ 427.10100 1,381.06 101.39203 I n --I 1,381.06 (to close out Woods of Clearwater Creek Fund ~uechler Est~ I ..- ~~0100 713.85 101.49390.720 713.85 430.3920.9~j- 101.1010Q_,---_ ,(lo close out Buechler Estates Fund) e-- I Parkview Addition 324.10100 424.49390.720 >-424.10100 ----+--- 324.39203 -L (to close out Parkview Fund) '--~. Debit .-~ Credit 45,898.12 45,898.12 45,898.12 45,898.12 31,787.26 31,787.26 < 713.85 71315 -- -- 24,860.41 24,860.41 24,860.41 24,860.41 i 260,505.94 residual equity transfers 9/25/2002 260,505.94 11:01 AM 'Esta&(isfied 18S7 'R'ESI'D11.Jtf 'EQWT]J TRxNSYE'RS ':AJi'ENCY :PU:N'1JS and (YI'J{'E'RS C'ENT'E'R'VILL'E GT]J COl1NCIL Date: October 9, 2002 To: Honorable Mayor and City Council Members Ms. Kim Moore-Sykes, City Administrator From: Ellen Panlseth, Finance Director " Re: Close Out Escrow Fund and Fire Equipment Depreciation ......................................................................... The Escrow Fund existed to account for sod escrow transactions and hold interest earnings until year-end. The city's auditing firm has recommended using a liability account in the General Fund for sod escrow activity. That account has been established and is currently in use. Similarly, an interest fund has been set up to record investment interest until it is allocated at the end of the year. The escrow fund has a deficit cash balance of $2, 132.60. It appears that it is due to improper recording of interest transactions several years ago. A General Fund transfer would eliminate the Escrow Fund: General Fund Escrow Fund (to close out escrow fund) $2,132.60 $2,132.60 A fire equipment depreciation payment from the Fire Department was erroneously recorded in a separate fund prior to 1998, The money should be transferred to the General Fund: Fire Equipment Depreciation $5,820.27 General Fund (to close out fire depreciation fund) $5,820.27 RESIDUAL EQUITY TRANSFERS TRUST AND AGENCY FUNDS October 9, 2002 801.10100 Cash 101.49390.720 Operating Transfer Out 101,10100 Cash 801,39203 Operating Transfer In (to close out Escrow Fund) 101,10100 403.49000,720 403,10100 101,39203 Cash Operating Transfer Out Cash Operating Transfer In 2,132,60 2,132,60 5,820.27 5,820,27 2,132,60 2,132,60 5,820,27 5,820.27 < . . CenterPoint.. Energy Minnegasco 800 laSalle Avenue PO 80x 59038 Minneapolis, MN 55459-0038 October 1, 2002 We're now CenterPoint Energy Minnegasco Kim More-Sykes, City Administrator City of Centerville 1880 Main St Centerville MN 55038 Dear Ms. More-Sykes: On October 1, 2002, we changed our company's name from Reliant Energy Minnegasco to CenterPoint Energy Minnegasco. We made this change because our parent company, Reliant Energy, split into two separate businesses. Minnegasco is now one of three gas distribution companies that are part of CenterPoint Energy, whose business focus is energy delivery. For more informatiort, please refer to our enclosed news release. We changed our name, not our commitment. We're the same, trusted company that has been a vital part of growing Minnesota communities since 1870. Our new name reflects our continued commitment to put our customersf comfort, convenience and safety at the center of everything we do. You can still reach us at the same addresses and telephone numbers you used in the past. My personal e-mail.however.haschangedtoarnold.hendrickson@CenterPointEnergy.com.An updated phone list is also enclosed, to make contacting us as easy and convenient as possible. For more information about CenterPoint Energy Minnegasco and the products, programs and services we provide, visit our new Web site at www.minnel!asco.CenterPointEnerE!V.com. We care about the safety, comfort and peace of mind of our customers. You can count on us to continue that commitment in the years ahead. Sincerely, o~~ Arne Hendrickson Local Government Relations 612-321-5375 Enc. '" . CenterPoint Energy For more information contact Minnesota Media Relations: Patty Pederson, Tel: 612.321.4609 Rolf Lund, Tel: 612.321.4879 Public Relations Pager: 612.538.1234 FOR IMMEDIATE RELEASE 1 Page 1 of 2 Introducing CenterPoint Energy A New Company with a Strong Tradition of Service HOUSTON, TX. - Today the regulated operations of Reliant Energy became CenterPoint Energy, Inc. (NYSE:CNP). CenterPoint Energy is one of the largest combined electric and natural gas energy delivery companies in the United States serving 4.7 million metered distribution customers. Its diverse and strategically located asset portfolio includes primarily electric transmission and distribution, natural gas distribution and sales, interstate pipeline and gathering operations, and more than 14,000 megawatts of power generation in Texas. "Meet CenterPoint Energy - a new company with proud traditions of quality and commitment developed over more than a century of delivering energy," said David, McClanahan, president and chief executive officer of CenterPoint Energy. "Weare pleased to reach this milestone in our company's history. Delivering reliable natural gas and electric service, and taking care ofthe wires, poles and pipes that supply our customers' critical needs, is what we do best. "We have a clearly defined and focused strategy to achieve our vision of being recognized as America's leading energy delivery company. We're all about service, committed to providing the highest level of service at the best price possible, with core values of accountability, initiative, integrity and respect leading everything we do. "We will continue to concentrate on operational excellence by identifying and sharing best practices throughout the company and by adopting common business models that take advantage of company scale. And when appropriate, we will grow through acquisitions in our core businesses and by finding opportunities where we can capitalize on our core assets and skills. "CenterPoint Energy is operated by some of the most experienced talent in the energy business, with more than 11,000 highly skilled employees. We have an attractive and diverse service territory with some of the highest-demand and highest- growth areas in the country, including Houston and Minneapolis," said McClanahan. "The name CenterPoint Energy is a recognition ofthe vital role we play in the center of the energy chain between producers and the customers," he added. "For 132 years, Minnegasco has provided customers in Minnesota with reliable, safe and affordable natural gas service. As the largest natural gas distribution company in the state, with over 700,000 customers in 240 communities, we will be centered on serving our customer's needs," said Gary Cerny, company president and COO. "Under the name CenterPoint Energy Minnegasco, customers will see a new look to their bill and changes to our vehicles, uniforms and office signs. Although our News Release - October 1, 2002 l_ . CenterPoint. Energy For more information contact Minnesota Media Relations: Patty Pederson, Tel: 612.321.4609 Rolf Lund, Tel: 612.321.4879 Public Relalions Pager: 612.538.1234 FOR IMMEDIATE RELEASE ... 2 Page 2 of 2 name changed and we have a different look, we remain committed to providing our customers with the same quality service they have always expected," added Cerny. On Monday, CenterPoint Energy completed the spin-off of Reliant Resources, Inc., a competitive energy services company. The separation of CenterPoint Energy and Reliant Resources offers advantages to consumers by allowing each business to focus on what it does best. Shareholders now have two distinctly different investment opportunities. "Our overall investment objectives are simple and straightforward. We are committed to maximizing total shareholder return through a competitive dividend and reasonable growth. We are well positioned for the future with the company's overall large scale, diverse set of electric and natural gas assets, geographic diversity and relatively predictable and stable cash flow," said McClanahan. CenterPoint Energy, Inc., headquartered in Houston, Texas, is a domestic . < energy delivery company that includes electricity transmission and distribution, natural gas distribution and sales, interstate pipeline and gathering operations, and more than 14,000 megawatts of power generation in Texas. The company serves nearly five million customers in Arkansas, Illinois, Iowa, Kansas, Louisiana, Minnesota, Mississippi, Missouri, Oklahoma, Texas, and Wisconsin. Assets total nearly $19 billion. CenterPoint Energy became the new holding company for the regulated operations of the former Reliant Energy, Inc. in August 2002. With more than 11,000 employees, CenterPoint Energy and its predecessor companies have been in business for more than 130 years. For more information, visit our Web site at CenterPointEnergy.com. Headquartered in Minneapolis, CenterPoint Energy Minnegasco is Minnesota's largest natural gas distribution company, serving approximately 700,000 residential, commercial and industrial customers in over 240 communities. The company also provides non-regulated services through its Home Service Plus@ business, offering a broad range of home services including: heating, cooling and appliance repair and maintenance service plans; locally monitored home security systems; sales of heating and air conditioning equipment; and other home comfort products. For more information, visit the Web site at minnegasco.CenterPointEnergy.com. ### News Release - October 1, 2002 . . City of Centervitfe Narrative for Interim Financial Statements Month Ended September 30, 2002 Attached are interim financial statements for the General Fund, Special Revenue Funds, Debt Service Funds, Enterprise Funds and Capital Projects Funds for the City of Centerville. These reports are intended to illustrate how city operations are progressing financially during the year. The interim financial statements are unaudited and may not reflect all financial transactions that will be recorded for the year. Note: I have not included reports for the debt service, capital projects and special revenue funds at this time. I will include those reports in future statements. Please take note of the following: General Fund Revenues: 1. Taxes Property tax revenues are received from the county in June, November, December and January. The January settlement is accrued back to the previous year. The property tax settlement was received in early July and is reflected in this statement. 2. Intergovernmental The Intergovernmental Revenue Account includes a grant received from the DNR in the amount of $40,500 for an Acorn Creek Park project. The project was not in the 2002 budget because it was a reimbursement prior year expenses. Police State Aid should be received in October. The amount budgeted for police state aid is $15,000. One-half ofthe Local Government Aid, in the amount of $4,657.50, and one-half of the PERA Aid, in the amount of $666.50, was received in July. There was no budget for Local Government Aid, PERA Aid, or Fire Aid. The amount of $9,342.84 was received from the Waste Management Board in September for SCORE (recycling) reimbursement. 3. Charges for Services The YTD amount includes transfers from capital project funds for street maintenance and signage. There was no budget for these services for the year 2002. However, most of the money received was due in prior years. 4. Interest Interest earnings are below budget and will most likely continue to be below budget throughout the year. Interest shown in this account consists of checking account interest only. Interest on investments is credited to a special interest fund and, under current policy, is distributed at year-end. ~ 5. Miscellaneous The Refunds and Reimbursements line item includes a donation from the Centennial Fire Relief Association in the amount of $14,500 that was not in the budget. The money carne from gambling proceeds and was passed on to the Centennial Fire Department. Expenditures: 1. Financial Administration The audit is substantially done for the year. The audit was over budget this year due to the extensive amount of time spent on the 200 I audit, TIP problems, and deferred compensation and wage issues. Additional invoices will be received for revising the 200 I audit to include the park dedication transfer. 2. Assessing Payment was made to Anoka County in February for this year's assessing. Assessment payments are substantially done for the year. 3. Fire Protection Payments are made quarterly in the amount of$19,016.50 to Centennial Fire Department. The amount shown includes payments for the first three quarters ~f this year. It also includes a payment to the Centennial Fire Department in the amount of$14,500 from gambling proceeds of the Centennial Fire Relief Association. 4. Electrical Inspection Due to the increase in development, electrical inspection will be over budget for the year. Staff will propose an increase in this line item for 2003. 5. Streets Street work is substantially done for the year. 6. Parks and Recreation Money was budgeted for a park intern, but was never utilized. 7. Capital Outlay Very little of the capital budget has been spent so far this year. As a result, General Fund expenditures are below budget at this time. 8. Transfers Out The amount shown represents the debt-related transfers made earlier this year (city hall lease payment, etc.), and residual equity transfers approved by conncil to close out obsolete funds. Enterurise Funds 1. Water and Sewer No budget was set for the year 2002 for the enterprise funds. The interest on investments account in both funds reflects a negative amount due to the fact that reversing (accounting) entries were made at the beginning ofthe year and the interest income has not yet been allocated from the interest account. This will be done in December. Similarly, depreciation entries will be recorded at year-end. Both funds show income before operating transfers. The operating transfers out consist mainly of the utility oversizing transfers made to the capital projects funds. Prepared By: Approved By: Finance Director Administrator N arrative.doc General Fund Monthly Financial Report % of year- 75.00% MTD YTD Budget Variance % of Budget 09/30/02 2002 2002 +(-) Used Revenues: Taxes 0.00 719,836.86 1,480,623.00 760,786.14 48.62% Licenses & Permits 40,812.17 268,122.51 200,500.00 (67,622.51 ) 133.73% Fines & Forfeits 1,849.46 13,585.40 25,000.00 11,414.60 54.34% Intergovernmental 9,342.84 55,166.84 15,000.00 (40,166.84) 367,78% Charges for SelV;ces 3,950.00 25,636.00 500.00 (25,136.00) 5127.20% Interest Earnings 1,403.68 10,912.19 40,000.00 29,087.81 27.28% Miscellaneous Revenues 173.42 3,121.75 31,940.00 28,818.25 9.77% Refunds & Reimbursements (40.00) 20,164,91 4,050,00 (16,114,91) 497.90% Transfers In 1,850.00 1,850.00 0,00 (1,850.00) 0,00% Fund Balance 0.00 0.00 0,00 0.00 0,00% Total Revenues 59,341.57 1,118,396.46 1,797,613.00 679,216.54 62.22% Expenditures: Current GeneraJ Government Mayor and Council 1,480.19 10,314,62 16,530.00 6,215.38 62.40% Elections 1,399.03 1,506.98 3,085.00 1,578,02 48,85% Plannin9 & Zoning 518.63 3,278.00 6,780.00 3,502.00 48,35% Economic Development 0.00 3,493.59 6,280,00 2,788.41 55,63% Administration 23,820.26 234,082.24 302,830.00 68,747.76 77.30% Financial Administration 1,712.33 19,326.80 15,000.00 (4,326.80) 128.85% Assessing 0.00 14,974.00 17,500.00 2,526.00 85.57% Le9al 6,867.10 55,402.14 62,000.00 6,597.86 89.36% Engineering Services 1,179.60 5,454.06 14,250.00 8,795.94 38.27% Insurance 0.00 0.00 0.00 0.00 0.00% Building 2,448.66 17,005.10 28,100.00 11,094.90 60.52% Total General Government 39,225.80 364,837.53 472,355.00 107,517.47 77.24% Public Safety Police Protection 35,510.56 319,883.04 430,000.00 110,116.96 74.39% Fire Protection 0.00 71,549.50 76,000.00 4,450.50 94.14% Building Inspection 9,068.63 85,135.96 97,128.09 31,992.13 67.06% Electrical Inspection 1,486.35 6,323.68 4,000.00 (2,323.68) 158,09% Civil Defense 0.00 805.47 1,300.00 494.53 61.96% Animal Control 566.09 783.29 350.00 (433.29) 223.80% Total Public Safety 46,631.63 464,480.94 608,778.09 144,297.15 76.30% Public Works Public Works 7,776.81 98,725.32 220,841.46 122,116.14 44.70% Streets 616.65 47,268.02 55,000,00 7,731.96 85,94% Street Lighting 2,037.65 15,436,61 32,000,00 16,563.39 48.24% Total Public Works 10,431,11 161,429.95 307,841.46 146,411.51 52.44% 10/912002 2:39 PM budget report MTD YTD Budget Variance % of Budget 09/30/02 2002 2002 +(-) Used Culture and Recreation Park/Ree. Committee 360.00 858.43 1,780.00 921,57 48.23% Park/Ree. Programs 68.90 3,273.64 41,523.82 38,250,18 7.88% Park Maintenance 6,868.52 38,806.37 74,551.47 35,745.10 52.05% Total Culture and Recreation 7,297.42 42,938.44 117,855.29 74,916.85 36.43% MiscelJaneous Miscellaneous 0.00 0,00 000 0.00 0.00% City Festival 44.63 10,044.63 10,000.00 (44.63) 100.45% Total Miscellaneous 44.63 10,044.63 10,000.00 (44.63) 100.45% Total Current Expenditures 103,630.59 1,043,731.49 1,516,829.84 473,098.35 68.81% Capital Outlay General Government 0.00 0.00 10,000.00 10,000.00 0.00% Public Safety 0.00 0.00 0.00 0.00 0.00% Streets and Highways 0.00 0.00 121,500.00 121,500,00 0,00% Culture and Recreation 0,00 0,00 23,500.00 23,500.00 0,00% Total Capital Outlay 0.00 0,00 155,000.00 155,000.00 0.00% TOTAL EXPENDITURES 103,630.59 1,043,731.49 1,671,829.84 628,098.35 62.43% < EXCESS (DEFICIT) OF REVENUES (44,289.02) 74,664.97 125,783.16 51,118.19 59.36% OVER EXPENDITURES OTHER FINANCING SOURCES (USES) Operating Transfer In 0,00 0.00 0.00 0.00 0.00% Operating Transfer Out 0.00 (181,659.95) (125,783.16) 55,876.79 144.42% TOTAl OTHER FINANCING 0.00 (181,659.95) (125,783.16) 55,876.79 144.42% SOURCES (USES) EXCESS (DEFICIENCY) OF (44,289.02) (106,994.98) 0.00 106,994.98 REVENUE AND OTHER FINANCING SOURCES OVER EXPENDITURES AND OTHER FINANCING USES 10/9/2002 2:39 PM budget report Water Fund Monthly Financial Report % of year- 75.00% MTD YTD Budget Variance % of Budget 09/30/02 2002 2002 +(-) Used Operating Revenue: Charges for Services 2.109.05 112,355.36 0.00 (112,355.36) #DIV/O! Total Operating Revenue 2,109.05 112,355.36 0.00 (112,355.36) #DIV/O! Operating Expenses: Salaries and Benefits 3,096.00 26,313.43 0.00 (26,313.43) #DIV/O! Supplies 4,411.95 21,190.24 0.00 (21,190.24) #DIV/O' Other Services and Charges 4,531.81 15,837.89 0.00 (15,837.89) #DIV/O! Utilities 143.59 2,168.53 0.00 (2,168.53) #DIV/O' Depreciation 0.00 0.00 0.00 0.00 #DIVIO! Total Operating Expenses 12,183.35 65,510.09 0.00 (65,510.09) #DIV/O! OPERATING INCOME (10,074.30) 46,845.27 0.00 (46,845.27) #DIVIO! < Nonoperating Revenue (Expense) Interest on Investments 000 (6,814.00) 0.00 6,814.00 #D!VIO! Special Assessments 25,562.32 51,903.90 0.00 (51,903.90) #DIV/o! Hook up Fees and Unit Charges 10,740.00 71,333.49 0.00 (71,333.49) #DIV/o' Interest Expense 0.00 (12,435.56) 0.00 12,435.56 #DIV/o! Refunds & Reimbursements 162.94 213.90 0.00 (213.90) #DIV/o' Total Nonoperating Revenue 36,465.26 104,201.73 0.00 (104,201.73) #DIV/O! (Expense) INCOME BEFORE OPERATING 26,390.96 151,047.00 0.00 (151.047.00) #DIV/O! TRANSFERS OPERATING TRANSFERS OUT (170,099.41) (170,839.91 ) 0.00 170,839.91 #DIV/O! NET INCOME (143,708.45) (19,792.91) 0.00 19,792.91 #DIV/O! CREDIT FOR DEPRECIATION ON 0.00 0.00 0.00 0.00 #DIVIOI CONTRIBUTED ASSETS NET INCREASE IN RETAINED (143,708.45) (19,792.91) 0.00 19,792.91 #DIV/O! EARNINGS 10/4/2002 12:03 PM budget report water Sewer Fund Monthly Financial Report % of year- 75.00% MTD YTD Budget Variance % of Budget 09130102 2002 2002 +(-) Used Operating Revenue: Charges for Services 4,026.27 163,996.97 0.00 (163,996.97) #DIV/O' Total Operating Revenue 4,026.27 163,996.97 0.00 (163,996.97) #DIVIO! Operating Expenses: Salaries and Benefits 2,672.31 22,042.92 0.00 (22,042.92) #DIVIO! Supplies 26.62 4,101.67 0.00 (4,101.67) #DIV/O! Other Services and Charges 606.67 33,405.58 0.00 (33,405.58) #DIVIOI Utilities 192.05 1,007.41 0.00 (1,007.41) #DIVIO! MCES Disposal Charges 11,418.50 77 ,672.50 Depreciation 0.00 0.00 0.00 0.00 #DIVIO! Total Operating Expenses 14,916.15 138,230.08 0.00 (60,557.58) #DIVIO! OPERATING INCOME (10,889.88) 25,766.89 0.00 (103,439.39) i/D/VIO! Nonoperating Revenue (Expense): Interest on Investments 0.00 (10,076.00) 0.00 10,076.00 #DIVIO! Special Assessments 31,242.84 63,373.18 0.00 (63,373.18) #DIV/O! Hook up Fees and Unit Charges 12,000.00 80,000.00 0.00 (80,000.00) #DIV/O! Interest & Fiscal Charges 0.00 (13,681.94) 0.00 13,681.94 #DIV/O! Refunds & Reimbursements 1,226.00 6,176.00 0.00 (6,176.00) #DiV/O! Total Nonoperating Revenue 44,468.84 125,791.24 0.00 (125,791.24) #D1VIO! (Expense) INCOME BEFORE OPERATING 33,578.96 151,558.13 0,00 (229,230.63) #DIVIO! TRANSFERS OPERATING TRANSFERS OUT (9,521.00) (169,894.41) 0.00 169,894.41 #D1V 10! NET INCOME 24,057.96 (18,336.28) 0.00 18,336.28 #DIVIO! CREDIT FOR DEPRECIATION ON 0.00 0.00 0.00 0.00 #DIVIOI CONTRIBUTED ASSETS NET INCREASE IN RETAINED 24,057.96 (18,336.28) 0.00 18,336.28 #DIVIO! EARNINGS 101412002 1:13PM budget report sewer October 9, 2002 Interest Rates on Certificates of Deposit Mainstreet Bank - Centerville 12-month I8-month 24-month 36-month 60-month 2.32% 2.47% 3.75% 4.06% 4.58% U.S. Bank - Hugo 17 -month 29-month 45-month 59-month 1.73% 2.47% 2.96% 3.44% < 16/09/2002 10:51 6123702717 ocr 9,20,12 :O:2lAN PGA MEHCH MJSK INVESTMENT SEe PAGE 02 NO de0 p, II) PllOPOS"tl ro~ Il:ONORABLE CITY COUNClL Cl'lY OP CENTllRVlLU CENTiRVlLtE, MINNllSOTA FOR ALL OF THE $63S.0oo GBNE1V.L OliLlQATlON lMPl.OVIMHNT BONDS OF ZOO:, OF YOUR CITY AS - OGSclUllIlD IN THE TRaMS OF PROl'OSAL. WE WILl'.. I'A Y YOt! ~ iii Ws; ~ m! rn 'mJ~ ~OT J;e:,,,, I~ S516.WJMM eCRU INTE F DA Ul'liAIDBONDSTO OAnOF OWVSRY. SAlP BONDS SHALL llBAR lNTlllUlST l'AYABLB AtJOVST \, 2003, AND SEMIA1>lWAI.LY IlACH FEBRUARY I AND ;.tJOOST I THD.li:t\.FTliR AS FOLLOWS: ,?J,f ~ _ 200' '7 ?J"" ~" 2007 ~/" ~ . 2009 y... %" 2011 Dl:)i.,006 ~_%.2008 ~%..OIO l:~:)~.1012 DUlGNA noN or SWIW:. Al'IJ) TEJW MATtIlUTIl:5 LAST VllAR OF SI.iIllAL MATtlRl'ms YBAA OF TllJI..M MATlJPJl'!llS O^ TED: WTEMBl'iII. 25, 2002 s./;) % .:013 ~%.2014 PRINCIPAL WILL llE l'AYAl:lLllATU,g, BANK NATIONAl. AUOClA'l'ION, S'l'.PAUt. MINNIlSOTA, CUSlP NtJMBE~ WlLl. BIl ISSUBO AT TEll'! COST OF nm SUCCESSFUL VNJ)ERWRITBIl, THIS PROPOSAL IS FOR PROMPT ACCBPT....\lCB AND SUBTIlCT TO ALL Tl3llMS IN nm TERMs Of PROPOSAL, M: ARE TO Bll l'tJKN'ISHE!:I '1m Al'I'AOVlNO LllOAL Ol'rNION OF SOND COUNSllL., TOClE1HllR \\11TH 1lJlj D.!lLMlRY OP Tm! PRINTED AND &"<llCUTED BONDS, WIrnlN 40 DA y~ Al'TSA A W A1ID OR AT OUR OP'TlON l'HiRBAF'l"llR.l)l!LIVllAY WlLl BE MAD:S AT (!PEck Jlil~TRUCl1bNS-SEll OVER), ACCOUNT MlMBllRS: < ACCEmlJ FOR THllADDRBSSEETHIS c ).-r:~~ ACCOUNT MANAOER !'l't: ,itll'tt<&t!/I!. ~ ,.IE~ I'!;,_ _ VA Y OF SBPTBM!Eil., 20(}Z, !y, MAYOJ. A'trEST' a'JY AIJMlNTSllUrOR WE 'COMPUTE .oUi....... 'Ni:-"iNTSiEsr-cosr"Tciiii"s'" J;""r.q:IT". FOR A NilT l'NTBl\!lSTllATE OP ~J~ %.THl!SBCOMJIUTA1'ION5.lJu:!;t A PAAl OFTmSOFl'llR, IT 1~ NOT NilCES9ARY TO USE THIS FORM~ HOWEVEA. A)<,'Y PROPOSAL MUST COMPLY WITH THE TERMs STATED IN THE 1BRMS OF Prto.l'OSAI.. PLUS! 8UBMI'1'rSfS PROPOSAL IN DUPLmAT{ -33- . 16/09/2002 10:44 6123702717 OCT 9 2m :~. 23A~ PG~, MERCH MJSK INVESTMENT SEe Ni).4H PAGE 01 P ! 0 PRO..........I. I'fl~ HONORABLE crry COUNCIL CITY OF CIlNTBRVlLLB ClNTaRVIU.E. MINNBSoTA l'OIl ALL O'P 11m $63',000 GEmItAL Q1lUGA1l0N IMP.lI.OVEMllN'r BONOS OF 4Ol12, OF YOUR CITY AS' ]));SCRmiD IN TH1l TIIRM8 OP PROPOSAL, WE WILL ~A Y YOU is tm5 ~ ~ l(NOTLl!BSTHANlu6.~ A~ INI ~DA11ldJ.'~D s'M'lmPATSOPOEUVSR\'. SAID IlOJIIDS SHALL DRAA lNTIDST "AYAaL! AlJOlJlT I. ~OO3. AND Sli.\fiANNt1ALl.Y EAcH PEBRUARY 1 AND AUG\JST I 'l1iEUAnml. 1.$ JlOl,I.OWS; ;'''S''~'200S '].""-%.Z007 y.;- ~.2009 Y.bK'~OII $.16 9t'~013 ~.2006 ~ o/,.21lO1 m::lt.2010 lii!:K.2012 ~t!.2014 D:t8JGNA'l1QN OF IiltJUAL AM> 'rUM MA1'VR1TJIs 1.AST YBAlI. 011 SBIUAL MATURlTlBS YJA.l OF 'I'1!:I\M MAT\JlUTIiS D.<\.1BD: SSPTSMDllk25. 2002 PRmClPAJ. WILL BB PAY ABLll AT U,S. BANK NATIONAL ASSClClAnON, ST.I'AlIl. MlNN:e8OTA cUstp NtJMBl'!ll.S wn.1.BIlISSUBD AT'm COst OF !Hi $UCCBSSl'UL UNJ)liRWIUT8R. TlJIs PROPOSA!.IS FOR l'1I.OMl>T ACCBPT-\NCB AN!) SUBlECT 10 ALL TBRMs IN THIlllWdS OF PROPO&Al" WE An TO 8E l"TJMNJSHED THl Al'PlOVlNO 1.001.1. Ol>INlON OP BONO COUNSEL. TOlJB'rHBR WITH nm IlSUVBRY OJ' 1m l'lUNUD AND BXSCtmlD DONDS. WlTHlN 4Q VA YS All'I'n ^ W./\lID OR AT Ouf{ 0P110N ~ DWYav W1Ll..ll! MAI:lB AT \>>EclAL INSTllUCllUN5-liBE OVB~. A.CCOtlN'r MEMBllRS' ACCEPTl!l:lI'OR THE ADORl!SSEE THIs c- ~~~," ACCOr.JNT MANAGBR ......At~dt: ::r. .,.,.... S"II!l"/&Ir..., A.-- eY;~' . _ PAY OF S!ll'TllMBl!!t, 2002. BY' MAYOR. ATres'l': GITY APM!N\STRATO)l. WE 'coMiu-rn .ou;....... "Nii-'oows';'-cos;: ;.t:iiIB s" Ji' 'f1,~'iT'" FOR... NSr n..'1'SlUlS'l' IlA 1'E 01' :J?~ 1-1, THESB COMPUTATlONS'XllIllt A AIlT OF THIs OFFBJl. [1' IS NOT NilCESSAllY TO USE l'HlS POl\Ml HCWEVEP., Al\'Y PR.OPOSAl,. M\.lST COMPLY WITH M TBRMs STATED IN THt TERMS OF PROrOSAL. PLUS/! SU8MIT THIS PI/.()POUL/N DUPuCATII -33- 1 N ~ The Church of St. Genevieve 7087 Coiffon Road Centerville; Minnesota 55038 (612) 429-7937 October 7, 2002 Ms Kim Moore-Sykes City Administrator City of Centerville 1880 Main Street Centerville, MN 55038 Dear Ms Moore-Sykes: I am responding to your letter to me concerning the possibility of vacating Goiffon Road. After discussing that possibility with many people, the general consensus is that it would be a good idea. As Main Street becomes a busier street, there are more and,more cars and trucks that fail to make the turn and end up turning around in the church parking lot or ramp. From a safety point of view, I think that it would be a good move to close off Goiffon Road from the north and we are requesting that that be done. Thank you for considering this request. Sin~erelY',~: \\ ...J 6rv "--7", !.Jt Father Tom, zgerald Pastor Printed on Recycled Paper CITY OF CENTERVILLE CITY COUNCIL MEETING SEPTEMBER 30, 2002 6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled work session on September 30, 2002, at City Hall, 1880 Main Street. PRESENT: Mayor Tim Swedberg . \l\t7@~ ~~~~@i11 ABSENT: Council Member Mari Nelson r41 Council Member Capra "Nl.!r!t @~ Council Member Broussard. . Council Member Dick Travis STAFF: City Administrator, Ms. Moore-Sykes Finance Director, Ms. Ellen Paulseth I. CALL TO ORDER Mayor Swedberg called the September 30, 2002, Work Session meeting to order at 6:30 p.m. II. SET AGENDA III. AWARDSIPRESENTATlONS/APPEARANCES IV. PUBLIC HEARING(S) V. COUNCIL BUSINESS 1. Benefit PlanlFlex Plan The Council discussed the proposed benefit plan/flex plan and requested several modifications. 2. Standardized Bv-Laws The Council discussed the proposed Ordinance for Committee/Commission by-laws and requested several modifications. Discussion was had regarding the addition of information in regards to the conduct/process of meetings. Additional discussion was had in regards to the necessity of additional work sessions. Page 1 of2 VI. CONSENT AGENDA VII. APPROVAL OF COUNCIL MINUTES VIII. ANNOUNCEMENTSfUPDATES IX. ADJOURNMENT The Mayor adjourned the Work Session meeting at 8:30 p.m. Teresa Bender, City Clerk . Page 2 of2 CITY OF CENTERVILLE CITY COUNCIL MEETING SEPTEMBER 16, 2002 6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled work session on September 16, 2002, at City Hall, 1880 Main Street. PRESENT: Mayor Tim Swedberg Council Member Dick Travis Council Member Mari Nelson tS CO,"," _b~ c.p,,-~ @~ Council Member Broussard. \0 0 ! ;L 'I 7 ABSENT: STAFF: City Administrator, Ms. Moore-Sykes Finance Director, Ms. Ellen Paulseth I. CALL TO ORDER '< Mayor Swedberg called the September 16, 2002, Work Session meeting to order at 6:30 p.m. II. SET AGENDA III. AWARDS/PRESENTATIONS/APPEARANCES IV. PUBLIC HEARlNG(S) V. COUNCIL BUSINESS I. Personnel Policy The Council discussed the proposed personnel policy and requested several modifications. VI. CONSENT AGENDA VII. APPROVAL OF COUNCIL MINUTES VIII. ANNOUNCEMENTS/uPDATES IX. ADJOURNMENT Page 1 of2 The Mayor adjourned the Work Session meeting at 9:15 p.m. Teresa Bender, City Clerk '< Page 2 of2