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Home My WebLink About2002-09-25 CC Packet CITY COUNCIL MEETING. Wednesday, September 25, 2002 L CALL TO ORDER 1. Roll Call . Jr.P/ , "l/tfIP N VIJ;'" f /0 II. APPROVAL OF AGENDA m. A W ARDSIPRESENTATIONS/APPEARANCES - t' li~ {i'1^ _ I J.?tN ., \1..'\ Mr. Robert Johnson - Anoka County Attorney (Joint p. owers . VrJ7" f'T AgreementJPublic Safety Communications Systems) ~ N~ MotuY'-'Por f- 0 CfJI.A/o,!-{,&tb ~\r. IV. PUBLIC HEARINGS . . 1-'10- 1/ub ~kuy -h t-hl/kJU<-<./ k> /O/Z3 Proposed Ordinance #7~ (A~ Or~in~~f to Licens1l1;;egUlate Saunas and Massage Parlors) ')wt:d~y NW.iIl'" Proposed Ordinance #71 (An Ordinance Governing the Tattoo, Body ~ Piercing, Permanent C~meti\:,~ake1W.lJ?dy B~ding jUld Bo4yPajnting cY Establishments) - ~ Ut.."J Vich:-vy~~~ fo ~t4<-L 17z-:, Repealing Ordinances #28 & 59 (On-Sale and C;:opsumption of Wine and 4 Star City) 2tose fJdL.>e.v-/ l/UkR.-u MtdLL.w/).Jd"'~~ -fr> ff' .1 Proposed Street & Storm,\.~sr.r erImprovements (21st Avenue) --r,;,Y'l ~.' -:;1 .'7 ? ViP!U,N1 JJit~Y COUNCIL BUSINESS ,,_ ' , . II'? /.' :~;{ "",-6 /' 1/ I fj)." ll'/iPY-" Mr. Bill Bisek, Kelly's Komer - Noise Permit Request (Octoberfest, ~ October 12, 2002 8:00 p.m. -12:00 a.m.) - (Rock'n Hollywoods) (Tltbll;(l , . from Previous Meeting) l/~i:'};rc0.'W4. -0 Resolution #02-040, Dead Broke Saddle Club - Renewal (Trio & Wiseguys) '.' ..'W...1 /pt..bp:t>--V Resolution #02-041, Awarding the Sale of $635,000 General Obligation, vlP"'" Improvement Bonds of 2002 Fixing Their Form and Specifications; Directing their Execution and Delivery; and Providing for Their Payment Suburban In~~tions crrntract (C,o.~tract Inspector Search vs. State _ f~ Inspector) -lJ\vulW' r'0.J~/Ju~ . ,I. ~,'-- U.S. Bank - Designation ofPerson(s) to Access Safe Deposit Box & Ju).I.JAo1 TV~.Ai,/ Resolution #02-044, Authorizing Siguature Authority .,: . \. \. j \ I~J.A-" Resolution #02-042, GASB 34 Capitalization Limit" tJiAL 1'OV\'-1rfl'J v' . Resolution #02-043, Amending the City's Investment Policy .. ~<?l<~/ U<..rP'<Y' Mr. Theodore Hippe, 1833 Cen~cr Street, (Reques. t SC': ~ t 1i1 -. I 'Vii) ~~">OI'1 Ijl.l ~2b _ L( - c.' CONSENT AGENDA # ~~- 7;V---3: ~ V. 1. v:/ ~ (t. %. 8. , '....() \'J1J,p0IJ~vv--vL 1. City of Centerville September 12, 2002 through September 25, 2002 Claims 2. Centennial Fire District September 20, 2002 Oaims 3. Earth Bnrners Pay Estimate #2 (CSAH 14 Water Main Extension - $31,955.15) 4. Earth Burners Change Order #1 (CSAH 14 Water Main Extension - $8,750.00) 5. Park Construction, Pay Estimate #5 (pheasant Marsh I - $26,621.23) VB. APPROVAL OF COUNCIL MINUTES 0f,t~~A/5 September 11, 2002 Council Minutes VIIL ANNOUNCEMENTS/UPDA TES 3~( -, ~J IX. ~. 1540 Peltier Lake Drive (Hoeft) ,,/ ~ Capital Projects (Hoeft)-p"f"'<~r- lif 1 uf. Right of Way Ordinance (Engineer ok/Attorney?) v~- Pending]ssues, L J / . _ , I VS_ ULq(L-~' C-1.v(.^j'L-e.~ ADJOURNMENT V~)JtJ/~x- ~>fo ~. r 1. CALL TO ORDER 1. Roll Call II. APPROVAL OF AGE L ill. A W ARDS/PRESENTA:' IV. V. ;r;~~f~~~}1;JZ Mr. Robert Johl1)'~" AgreementlPub ....!.w~, PUBLIC HEARINGS ~,~~,h ;~,,",~f~:~,r,~ ::'it,),.~ Proposed OrdiD'<i~~~':t1f;'fr' and Massage Pa.%ii;.;j''::; Proposed Ordin:'.: '. Piercing, Pen! I'..' Establishment Repealing Or, Star City) Proposed Stn 1. . .~,!\ .' J,:;,.~ulate Saunas .:(;;:l'" .' '..r''1ttoo, Body ld Body Painting 2. 3. In of Wine and lie) 4. .' I(~^~<-- -V Mr. Bill Bisel . \ October 12, 1 from Previoll '" I Resolution ffl Resolution #1 Improvemen 5:"ri~." Resolution #1': " ' Resolution #" : Resolution #i '.' Mr. Theodon' ; 1,: '~olicy ',back Encroachment) COUNCIL BUSINE 1. ,Octoberfest, lywoods) (Tabled 2. 3. J (Trio & Wisegnys) leral Obligation lecifications; for Their Payment illreh vs. State 4. 5. '1posit Box & 6. 7. 8. VI. CONSENT AGENI' 1. City of Ceo: . JI;fF ., ':mber 25, 2002 Claims 2. Centennial FIre vmnd s.o"'''ilii.>a 2J4 J.li' : '" 3. Earth Burners Pay Estimate #2 (CSAH 14 Water Main Extension - $31,955.15) 4. Earth Burners Change Order #1 (CSAH 14 Water Main Extension - $8,750.00) 5. Park Construction, Pay Estimate #5 (Pheasant Marsh I - $26,621.23) VB. APPROVAL OF COUNCIL MINUTES 1. September 11, 2002 Council Minutes VIIL ANNOUNCEMENTSfUPDA TES 1. 1540 Peltier Lake Drive (Hoeft) 2. Capital Projects (Hoeft) 3. Right of Way Ordinance (Engineer ok/Attorney?) 3. Pending Issues IX. ADJOURNMENT SIP-IS-O: 04:08pm From-Anok~ County AttorniY +76342%758; T-m POOUOll F-416 . ANOKACOUNTYATTORNEY ROBERT M.A. JOHNSON Governmenl Center' 2100 Third Avenue' Anoka. MN 55303-2265 a{mT1"1ev@cl>.,lmnkn.J1/U J)~ Adminilcrati.on j Civil T)jvision F:.mlIy u.w &. Mentlll Health Db'isioQ (7.3) 323-5550 (703) 4ZH589 FAA Crlmln:1l OM,len (763) 32:H586 (763) 422.7'24 Pu Vi.ctim-v...i[ne;:;~ SCf\llcCS . (763) 31303559 (7.3) 323.5769 Fox Ju'Vel'lile Divil;IOn In~tigi1tjor. Divisior (763) 323-5586 (763)323-5651 Fw< August 30, 2002 Chief loci Heckman Centennial Lakes Police Dept 200 Civic Heights Circle Circle Pines, MN 55014 Dear Joel: I am enclosing a copy of the joint powers agreement that was passed by both the Anoka County Joint Law Enforcement Council and the Fire Protection Council with. a recommendation that it be executed by all governroental units in the county. This joint powers agreement reflects the concepts under which' . the .A.noka County Board is moving forward to implement a new public safety communications system. Anoka County and several cities have executed this agreement and I am asking that it be considered by the Centerville City Council at its meeting on September 25, 2002. I will be present to provide background and respond to question.>. Would you please take the necess;uy Steps to see that consideration of this agreement is placed on the agenda for the above date. Robert M. A. Johmon Anoka County Attorney R.M.4J:ds Ene. Affirmative ActIon I Equal OppOltUnilY employer !- Sop-IS-O, 04:08Pm Frcm-Anoka Co"nt~ Attorn.~ .m4227SS9 T-778 P 0031011 F-41S .. ANOKA COUNTY PUBLIC SAFETY COMMUNICATIONS PROJECT JOINT POWERS AGREEMENT This Joint Powers Agreement is by and between the County of Anoka, Minnesota, (the "County") and the following cities and urban townships located witbin the County: Andover, Anoka, Bethel, Blaine, Burns, Circle Pin.es, Centerville, Columbia Heights, Coll.1I11bus, Coon Rapids, East Bethel, Fridley, Ham Lake, Hilltop, Le:tington, Lino Lakes, Linwood, Oak Grove, Ramsey, St. Francis, and Spring Lake Park (each a "City" and collectively, the "Cities"). , WHEREAS, the County and the Cities have previously recognized the need to cooperate in their law enforcement efforts, and have created the Anoka COUllty Joint Law Enforcement COWlcil (the "JLEe") for this purpose; and WHEREAS. the fire departments that serve Anoka. County have created the ..<\noka County Fire Protection Council (FPC); and 'WHEREAS, the JLEe, the County and the Cities have determined that there is anced to communicate among fire departments and law enforcement agencies, to improve the speed and accuracy of fire and law enforcement information requested from another jurisdiction, and to work cooperatively in an effort to improve tire protection and law ezUorceme:nr and thereby public safety in MOka County; and -1- r . I I I I I I . Sep-18-0, 04:0Q1JlIl Pr_Anokll COIInty Attorney ',604227S89 T-m P.004/011 F-416 WHEREAS, t.lte Cities, through the JLEC, and the County have determined that public safety communication would be improved by the development of a new public safety communications system; and WHEREAS, as a result of County efforts, the: legislature passed legislation permitting the County to levy a separate tax on behalf of all governmental units in the County for this improved public safety communications system; and WHERRI\S, it is important for these governmental units to understand theundettaking of the County and to provide for a continuation of the system. NOW, THEREFORE, in comideration of the mutual agreemen~ contained herein and in exercise of the power granted by Mllw. Stat. ~47L59~ the parties to this Agreement do mutually agree as follows: 1. PURPOSE The parties agree that they have joined together for the purpose of pl:uming, implementing and maintaining a public safety communications system in the County of Anoka ll1ld to supplement a 1999 joint powers agreement. 2. TERM This Agreement shall be effective September 1, 2002, and continue until any party terminates, with or without cause, upon thirty days' written notice. The termination by any party shall not affect the validity of the Agreement as to lhe rem.a.ining parties. -2- Stp-IS-02 04:0Qpm From-Anoka Counli AllornlY · T6l4lZTm r-m POOIIOII HI. , 3. PLANNiNG AND CONSTRUCTION The County shall work with the JLEC to plan and construct a public safety communica.tions system in .-\noka County ~ing the special law enacted on behalf of Anoh COLlnty to finance the system. 4. CONTRACTS AND PURCHASES All contracts and purchases made pUI'flUaut to this Agreement shall be made by the County and shall conform to the requirements applicable to the County. 5. FUNDING LIMITATION It is understood by the parties mat by this undertaking the County ma.y bond up to 12.5 million dollars to obtain funds to plan and construct the public safety communications . , sySteIl1. Any funds received from sources other than a tax levy will be applied to reduce the amount of bonds or notes neceSS81Y to repay bonds and will not act to increase the total expenditure:. 6. DIStRIBUTION OF RADIOS It is the intent of the parties to make a one-time distribution of radios to all fire deparunents and law enforcement agencies in the County. The radios will be purchased from the remaining funds available in the 12.5 million dollars after constructing the infrastructure of the system. The radios will be distributed as provided in Exhibit A, which is at'..li.ched. It is understood by the parties that the Cities and their individual fire departments and law enforcement agencies are responsible for Metropolitan Radio Board userfees and acquisition and replacement of radios after this one-time provision of radios under this Agreement. -3. . S.p-18-0Z 04:10pm From-An... Count~ Attorn.~ mamma T-ns P.OO6l011 F-416 , 7. USE OF SHOP SPARES The parties agree that radios purchased as shop spares,. ~ shown on Exhibit A, will be maintained by Anoka County Central Communications for the benefit of the parties hereto. These radios will be made available to the police and fire departments to substitute for a radio that is being wpaired Additionally, the radios will be available to police and fire departments for public safety situations such as disasters or large gatherings of people that need to be managed. The radios may, be used for not longer than the time of repair or incident and, in any case, not longer- than three montb.s. There shall be no expense to the police and fm departments for this use provided, homvet, that the departments shall be responsible for any loss or damage to the shop spares radios they are using. 8. JOINT CONTRlBUnON AND ACQUISITION The parties agree that, acting through the JLEe, they may voluntarily contribute to a fund maintained by the County for purchase of public safety communication equipment or other law enforcement purpose. The County agrees to credit any interest eamed and maintain the fund to be expended at the direction of the JLEC for the benefit of the contributing party. Contribution by Ii City may not be expended if a representative of that City appointed to the JLEC votes in the negative on a motion to e;<pend such funds. 9. ACQUISITION OF PUBLIC SAFETY COMMUNICATIONS EQUIPMENT The parties agree that it is important fat the public safety communication system to operate as effectively as possible and that the acquisition and use of COmmon equipment is important to that goal. In furtherance of that goal, the parties agree that they will acquire -4- . 1- - - - - - -- , , , , hP"' 13-02 04:11pm Fr_Anok; County AttorniY +T634mm T-m P.OO7l011 F-416 , communication ~quipment through the Director of Central Commu:oications in Anoka County. The County agrees that it will acquire such communication equipment at the lowest possible price and will not charge the party ordering the equipment any amount in excess of that necessary to its acquisition and delivery. The County further igtees that it will consider the recommendations of the JLEC and the FPe in determining whether the provision of the radios is by purchase or lease and whether the County will finance the acquisition costs, The parties agree that the Caunty 'Will act to preserve the ability of Cities to treat payments as debt service in ord.er to maintain the ability to acquire public safety communication equipment outside any levy limit. 10. CENTRAL RECORDS PROJECT JOINT POWERS AGREEMENT There are unexpended proceeds derived from the issuance, sale, and delivel)' 'of the County's General Obligation Capital Notes, Series 1999A (the "Series 1999ANotes"), in the original aggregate principal amount of $1,230,000, issued on January 6, 1999. The Series 1999A Notes were issued by the County pursuant to a resolution adopted by the Anoka County Board of Commissioners on December 15, 1998, The Series 1999A Notes were issued to benefit joint Jaw enforcement efforts of the COUIlty and multiple municipalities located with the County (the "Cities") through the coordination of criminal justice records systems of the County and the Cities to more efficiently store and access law enforcem.ent information requested by the Cities and the County (the "Project"), In December 1998, the County and the Cities, purS\lllllt to a Joint Powers Agreement under Anoka County Contract No. 990021 (the" 1999 Joint Powers Agreement") provided .5. . s'p"is-az 04:11pm From-Anek. County Attorn,y +T61412rm T-rrs P,GGS/OII F-41S . for the cooperation and respective duties of the County and the Cities in funding and maintaining the Project. The 1999 Joint Powers Agreement also dealt with specific costs associated with performing puts of the Project The JLEe is hereby directed to use the unexpended proceeds of the Series 1999A Notes in a manner consistent with the general goals of the Project. The unexpended proceeds of me Series 1999A Notes may be expended. consistently with Minnesota Statutes, SCl:tion 373,01, subdivision 3, as amended, at the direction of the JLEe, in consultation with bond counsel for the County, so as to not affect the ta;x-exempt status of the Series 1999A Notes. 11. DISBURSEMENT OF HINDS AND PROPERTY All funds disbursed by any party pursuant to this Agreement shall be disbursed pursuant to the method provided by law for counties and the Division Manager of Anoka County Finance & Central Services shall be the fiscal agent. Upon termination, all infrastructure shall be the property of the County and all radios shall be the property of me governmental units receiving the radios. AIry funds held by the County as the result of contributions under Paragraph 8 shall be rettUncd to the party contributing the funds. 12. STRICT ACCOUNTABlLlTY A strict accounting shall be made of a.1J funds and report of all receipts and disbW'sements shall be made upon request by any party. -6- . $",-18-02 04:12ll1l! Frcm-Anoka COllnt~ Attorn.r +T634mm T-TTS POng/oil F-41S , 13. ENTIRE AGREEMENT This Jomt Powers Agreement constitutes the entire Agreement of the parties on the matter related hereto. The Agreement shall not be altered or amended, exoept by agreement in writing signed by the parties hereto. IN WITNESS WHEREOF, the parties have signed this Agreement on The dates below; ANOKACOUNTY CITY OF By: By: Dan Erhart, Chait Anoka County Board of Commissioners Dated; .2002 Dated: .2002 Attest: John "Jay" McLinden Anoka County Administrator Attest: .7- . , , l SIP-1S-02 04:12pm From-Anak. Countv AttornlV ",614227586 ,-m P.OIO/Oll F-41S EXHIBIT A The following page entitled "Radio Allocations - Police" and "Radio Allocations. Fire" is the relative allocation of available dollars to the department;; identified for the purchase of radios. It is understood; 1. The final allocation of dollars will not be exactly as shown on the chart. The dollars alloca.ted to radios will be the amount remaining after the infrastructure of the radio system is knO'Ml. The remaining amount will be first allocated between fire, police and shop spares as follows: Fire Police Shop spares $922,263 $1,323,163 $150,000 38.50% 55.24% 6.26% After this allocation, the amount for fire radios and police radios will be allocated to the departmrnts in proportion to tb.e amounts shown. 2. Each department, using the dollars allocated to them., will identify, from a list maintained by Anoka County Central Communications, the type and level of radio they intend to acquire. Anoka County will t.,en purchase the radios as requested from funds remaining after the consttuction of the infrastructure of the system, . Sep"IS-02 04:13Pm From-Anoka County Attorney RADIO ALLOCAtIONS. POLICE ACSO ANOKA BLAINE CENTENNIAL LAKE COLUMBIA HErGHTS COON RAPIDS FRIDLEY UNO LAKES RAMSEY SPRING LAKE PARK ST. FRANCIS TOTAL RADIO ALLOCATIONS. FIRE A.'NDOVER ANOKAlCHAMPLlN BETHEL CENTENNIAL LAKE COLUMBIA HEIGHTS COON RAPIDS r;AST BETHEL FRIDLEY HAM LAKE LBXlNGTON LINWOOD OAK Gll.OVE R.A...i\1:SEY SBM ST. FRANCIS TOTAL +T6S412Tm 313,897 95,995 ]76,617 70,2]7 93.511 208,459 136,720 78,765 76,281 41,553 31,148 51,323,163 82,765 56,230 35,353 78,424 47,481 101,651 45.825 76,634 53,679 37,971 45,825 48.443 54,304 114,471 43,207 $922,263 23.72% 7.25% 13.35% 5.31% 7.07% 15.75% JO.33% 5.95% 5.77% 3.14% 2.35% 8.97% 6.10".... 3.83% 8.50".... 5.15% 1l.()2% 4.97% 8.31% 5.82% 4.12% 4.97% 5.25% 5.89% 12.41% 4.68% T-m POll/0l1 F-416 . STATE OF MINNESOTA COUNTY OF ANOKA CITY OF CENTERVILLE ORDINANCE #70 AN ORDINANCE TO LICENSE AND REGULATE SAUNAS AND MASSAGE PARLORS IN THE CITY OF CENTERVILLE STATEMENT OF POLICY The City Council of the City of Centerville deems it necessary to provide for the special and express regulation of businesses or commercial enterprises which operate as massage parlors or saunas. Similar adult orientated services operating un&r different names in order to protect the public health, safety and welfare and to guard against the inception and transmission of disease. The City Council further finds that commercial enterprises such as the type described above, and all other similar establishments whose services include sessions offered to adults, conducted in private by members of the same or the opposite sex and employing personnel with no specialized training are susceptible to operation in a manner contravening, subverting or endangering the morals of the community by being the site of acts of prostitution, illicit sex and occasions of violent crimes, thus requiring close inspection, licensing and regulation. DEFINITIONS As used in this ordinance the terms defined shall have the meanings ascribed to them. Business License - A license issued by the City authorizing the practice or administering of massage or the operation of a sauna on premises within the City of Centerville. Good Repair - Free of corrosion, breaks, cracks, chips, pitting, excessive wear and tear, leaks obstructions and similar defect so as to constitute a good and sound condition. Massa!!e - The rubbing, stroking, kneading, tapping or rolling of the body of another with the hands for the exclusive purpose of physical fitness, relaxation, beautification and for no other purpose. Massa!!e Certificate - A certificate issued by the City to a masseur or masseuse authorizing the holder thereofto practice or administer massage in the City of Centerville. Massa!!e Parlor - Any premises at or in which massage is performed. Masseur - A male person who practices or administers massage. Masseuse - A female person who practices or administers massage. . Sauna - A steam bath or heat bathing room used for the purpose of bathing, relaxing or reducing agent utilizing steam or hot air as a cleaning, relaxing or reducing agent. Page I of 12 DISTINGUISHED The practice of massage is hereby declared to be distinct from the practice of medicine, surgery, osteopathy, chiropractic, physical therapy or podiatry and person duly licensed in this State to practice medicine, surgery, osteopathy, chiropractic, physical therapy or podiatry and nurses who work solely under the direction of such persons, are hereby expressly excluded from the provisions of this Ordinance. Beauty culturists and barbers who do not give or hold themselves out to give massage treatments, as defined herein, other than is customarily given in such shops or places of business for the purpose of beautification only shall be exempt from the provisions of this Ordinance. Athletic directors and trainers who perform massages in the course of any athletic program or event which is sponsored by a local unit of government, bona fide educational institution complying with state or local regulations, bona fide churches, synagogues or institutions of organized religion or bona fide, non-profit civic organizations are expressly excluded from the requirements of this Ordinance provided that the performing of massages is sul:isidiary to the performing of other services and tasks. BUSINESS LICENSE REQUIRED No person shall engage in the business of operating a sauna or massage parlor either exclusively or in connection with any other business enterprise without obtaining a business license as provided in this Ordinance. All licensees must participate in a background check and successful completion prior to receiving a license. Whenever any establishment ceases to be licensed as a massage parlor or sauna whether through the suspension, cancellation, revocation, non-renewal or lapse of its license, its owners shall immediately remove from public view any sign or display which identified the establishment as being a sauna or massage parlor or as offering sauna or massage services. CONTENTS OF APPLICATION FOR BUSINESS LICENSE Application for a business license shall be made only on the forms provided by the City Clerk. Four (4) complete copies of the application shall be furnished to the office of the City Clerk containing the following information: A. Address and legal description of the property to be used; B. The names, addresses and telephone numbers of the owner, lessee, if any, and the operator or manager; C. The name, address and telephone number of two (2) persons and who may be called upon to attest to the applicant's, manager's or operator's character; D. Whether the applicant, manager or operator has ever been convicted of a crime or offense other than traffic offense and, if so, complete and accurate information as to the time, place and nature of such crime or offense including the disposition thereof; E. The names and addresses of all creditors of the applicant, owner, lessee, or manager insofar as and regarding credit which has been extended for the purposes of constructing, equipping, maintaining, operating or furnishing or acquiring the premises, . Page 2 of 12 personal effects, equipment or anything incident to the establishment, maintenance and operation of the massage parlor or massage establishment; F. If the application is made on behalf of a corporation, joint business venture, partnership or any legally constituted business association, it shall submit along with its application, accurate and complete business records showing the names and addresses of all individuals having an interest in the business, including partners, officers, owners managers, members of the board of directors, and creditors furnishing credit for the establishment, acquisition, maintenance and furnishing of said business including the purchase or acquisition of any items of personal property for use in said operation; G. Complete and accurate documentation establishing the interest of the applicant and any other person having an interest in the premises upon or in which the business is proposed to be located in the form of a lease, deed, contract for deed, mortgage deed, mortgage credit arrangement, ioan agreements, security agreements and any other documents establishing the interest of the applicant or any other person in the operation, acquisition, or maintenance of the enterprise offering massage; H. The application shall also contain blueprints, diagrams, plans, layouts and the like showing the construction, revision, remodeling, alteration or additions of or to the premises and specifically showing the layout, design and arrangement of the bathing and restroom facilities and the size and type of equipment and facilities to bettsed. BUSINESS LICENSE FEE, LICENSE INVESTIGATION FEE AND LICENSE YEAR The investigation fee shall be set by Council, on an annual basis, through a fee schedule resolution along with the annual license fee. A license unless revoked, is for the calendar year or a part thereof, for which it has been issued. The license fee and fee for the investigation of the license application shall be paid when the application is filed. In the event that the application is denied or the license, once issued, is revoked, cancelled or surrendered, no part of the annual license fee and investigation fee shall be returned to the applicant unless by express action of the City Council. A separate license shall be obtained each year for each place of business. The licensee shall display the license in a prominent place in the licensed premises at all times. A license for the operation of a massage parlor or sauna is nontransferable. GRANTING OR DENIAL OF LICENSES License applications shall be reviewed by the Police Department and such other departments, as the City Council shall deem necessary. The review shall include any inspection of the premises covered by the application by the Building Inspector and Fire Department to determine whether the premises conforms to all applicable Code requirements. Recommendations shall be made in writing to the City Clerk. Thereafter, licenses shall be granted or denied by the City Council subj ect to the provisions of this Ordinance. The applicant may appeal to the City Council. CONDITIONS GOVERNING ISSUANCE OF A BUSINESS LICENSE . 1. No business license shall be issued if the applicant or any of its owners, lessees, managers, employees or agents is a person of bad repute. Page 3 of 12 2. Business licenses shall be issued only if the applicant and all of its owners, lessees, managers, employees and agents are free of convictions for offenses which involve moral turpitude or which relate directly to such person's ability, capacity or fitness to perform the duties and discharge the responsibilities ofthe licensed activity. 3. Licenses shall be issued only to applicants who have not, within one (I) year prior to the date of application, been denied licensure; or who have not within such period had their license revoked. 4. License shall be issued only to applicants who have answered fully all of the information requested in the application, have paid the full license fee and have cooperated with the City in review of the application. 5. A license shall not be granted to ,an applicant who is under the age of 18 years. 6. Licenses may be granted only for locations with business zones allowing similar activities. 7. Licenses may be granted only to establishments, which can meet the safety, sanitary, and building code requirements of the City. 8. A license shall not be granted if granting the license (a) would be inconsisten,t with the comprehensive development plan of the City, or (b) would otherwise have a detrimental effect upon the property or properties in the vicinity. CONSTRUCTION AND MAINTENANCE REQUIREMENTS A. Each licensed premises shall have a separate restroom for members of each sex. B. Floors, walls and equipment in massage rooms, restrooms and bathrooms must be kept in a state of good repair and sanitary condition at all times. Linen and other materials shall be stored at least twelve inches offthe floor. C. Individual lockers shall be made available for use by patrons, with each locker having separate keys for locking. D. Each licensed premises shall provide adequate refuse receptacles, which shall be emptied as often as required. E. The doors to the individual massage rooms shall not be equipped with any locking device nor shall they be locked or obstructed from either side of the door. Each individual massage room shall contain a private dressing area with hot and cold running water. Clean towels, washcloths and linens must be available for each customer. F. Main entrance doors to the premises shall be unlocked at all times during business hours. MASSAGE CERTIFICATE REQUIRED . Page 4 of 12 No person shall perform massage services within the City without a massage certificate as provided in this Ordinance. CONTENTS OF APPLICATION FOR MASSAGE CERTIFICATE An application for a massage certificate shall be made only on forms provided by the City. The application shall contain the following information together with any other information the City may reqUlre: A. Evidence of the applicant's educational qualifications, including originals or certified copies of degrees, diplomas or certificates, if any, including proof of receiving at least 100 hours of certified therapeutic massage training recognized and accepted by a state or national professional therapeutic massage organization. B. Evidence of applicant's practicar qualifications to practice massage. C. The names and addresses of two (2) persons, who may be referred to as to the applicant's character. D. Whether the applicant has ever been convicted of a crime or offense other than a traffic offense and if so, information as to the time, place and nature of such crime or offense. < E. Evidence in the form of a current certificate from a licensed physician practicing in Minnesota indicating (i) that within the past thirty (30) days the physician has examined the applicant, and (ii) that such examination was for the purpose of determining whether the applicant had any communicable disease and (iii) that as a result of such examination he believes that applicant is not suffering from any communicable disease which would disqualify the applicant from engaging in the practice of massage. CERTIFICATE FEE, CERTIFICATE INVESTIGATION AND CERTIFICATE YEAR The investigation fee shall be determined by City Council on an annual basis through a fee schedule resolution along with the annual certificate fee. The certificate year shall be the calendar year and a certificate shall be valid for the remainder of the calendar year in which it is issued. The certificate fee and fee for investigation for the certificate shall be paid when the application is filed. In the event that the application is denied or that the certificate, once issued, is revoked, cancelled or surrendered, no part of the annual certificate fee and investigation fee for the issuance of a certificate shall be returned to the applicant unless by express action of the City Council. A separate certificate shall be obtained each year. The certificate holder shall display the certificate in a prominent place in the licensed premises at all times. A certificate permitting the holder thereofto practice massage is nontransferable. INVESTIGATION OF APPLICATION Certificate Applications shall be reviewed by the Police Department, which shall furnish written recommendations to the City Clerk. Thereafter certificates shall be granted or denied by the City Council subject to the provisions of this ordinance. The applicant may appeal to the City COlillcil. . CONDITIONS GOVERNING ISSUANCE OF A MASSAGE CERTIFICATE Page 5 of 12 A. Certificates shall be issued only to persons who have received and can furnish proof of receiving at least 100 hours of certified therapeutic massage training recognized and accepted by a state or national professional therapeutic massage organization. B. Certificates shall be issued only to persons of good repute and persons who are in good health and free from any communicable diseases, which would disqualifY the applicant from engaging in the practice of massage. C. Certificates shall be issued only to persons free of convictions for offenses which involve moral turpitude or which relate directly to such person's ability, capacity or fitness to perform the duties and discharge the responsibilities of the occupation. D. Certificates shall not be issued to persons who have, within one (I) year prior to the date of application, been denied certijjcation; or who have had his or her certificate revoked or surrendered in or by any political subdivision, municipality or by the State of Minnesota. E. Certificates shall be issued only to applicants who have fully and truthfully answered all of the information requested in the application, have paid the full certificate fee and certification investigation fee. RESTRICTIONS AND REGULATIONS A. No business licensee shall employ any person as a masseur or masseuse without first insuring that said employee possesses a valid certificate for the administration or practice of massage. The certificate shall be prominently and openly displayed on the premIses. B. The licensed premises shall not be open or in operation between the hours of 11 :00 p.m. and 8:00 a.m. on the succeeding day nor shall any person engaged in the practice of massage be on said premises or perform any massage or administer any such services between the hours of 11 :00 p.m. and 8:00 a.m. on the succeeding day. C. The licensee, masseuse, or masseur and any persons in their employ or agents or officers thereof and any and all persons with interest in said business shall comply with all applicable ordinances, regulations and laws of the City of Centerville, the States of Minnesota and the United States Government. D. If the licensee is a partnership or corporation, the licensee shall designate a person to be manager and in responsible charge of the business. Such person shall remain responsible for conduct of the business until another suitable person has been designated in writing by the licensee. The licensee shall promptly notify the police department in writing of any change in manager indicating the name, address and telephone nwnber of the new manager and the effective date of such change. E. Every licensee shall permit and allow an examination and inspection of every part of the premises by a police, fire or other authority of the City during normal business hours six (6) times each year. Refusal to allow such inspection or to answer the request of City, police, fire or other authority to be admitted, to a licensed premises shall be grounds for . Page 6 of 12 suspension or revocation of all licenses. F. Any person acting as a masseur or masseuse shall have his or her certificate displayed in a prominent place at his or her place of employment and upon demand by any police officer or other authorized officer or agent of the City of Centerville, any person engaged in practicing massage shall identify himself or herself giving his or her true legal name, correct address and telephone number. G. Any person practicing massage within the City of Centerville shall initially advise the City of his or her address and telephone number and shall further advise the City of any changes in address or telephone number within thirty (30) days of such change. H. Any person practicing massage within the City may do so only at premises which are licensed for the conduct of sudl business as herein provided and further, any person practicing massage shall inform the City of any changes in employment or the location of his or her employment within the City within seven (7) days after such change. I. Every person to whom a massage certificate is issued shall appear personally at the Police Department to receive deliver of the certificate and upon such appearance shall be photographed for identification purposes. One (1) copy of the photograph shall be permanently affixed to the certificate and a second copy thereof shall be kept in the tiles ofthe Police Department. J. Fees for all services shall be prominently posted in the reception area in a location available to all prospective customers. HEALTH AND DISEASE CONTROL No person while afflicted with any disease in a communicable form or while a carrier of such disease or wounds, sores or any acute respiratory infection shall work in or use the services of any public massage room and no person known or suspected of being afflicted with any such disease or condition shall be employed or permitted in such area or capacity. REVOCATION, SUSPENSION OR NONRENEWAL OF BUSINESS LICENSE OR MASSAGE CERTIFICATE The business license or massage certificate may be revoked, suspended or not renewed by the City Council by showing that the licensee, its owners, managers, employees, agents or any other interested parties, as enumerated in Contents of Application for Business License section of this ordinance with the exception of creditors, or the masseur or masseuse have engaged in any of the following conduct: A. Fraud, deception or misrepresentation in connection with the securing of the license. B. Habitual drunkenness or intemperance in the use of drugs including but not limited to the use of drugs, defined in Minnesota Statutes, Section 618.01, barbiturates, hallucinogenic drugs, amphetamines, Benzedrine, Dexedrine or other sedatives, depressants, stimulants or tranquilizers. C. Engaging in conduct involving moral turpitude by permitting or allowing others within Page 7 of 12 their employ or agency to engage in conduct involving moral turpitude or failing to prevent agents, officers or employees in engaging in conduct involving moral turpitude. D. Failure to fully comply with any requirements of the City Code of the City of Centerville regarding the sanitary and safety conditions, zoning requirements, building code requirements or ordinances, the violation of which involves more turpitude, or failure to comply fully with any requirements of this Ordinance. E. Conviction of an offense involving moral turpitude by any court of competent jurisdiction. F. Engaging in any conduct, which would constitute grounds for refusal to issue a business license or massage certificate herein. APPEALS The licenses or massage certificate holder may appeal such suspension, revocation or non-renewal to the City Council. The Council shall consider the appeal at the next regularly scheduled Council meeting on or after thirty (30) days from service of the notice of appeal on the City Clerk. At the conclusion of the hearing, the Council may order: A. That the revocation, suspension or non-renewal be affirmed. B. That the revocation, suspension or non-renewal be lifted and that the license or certificate be reinstated. C. The City Council may base either suspension or issuance of the license or certificate upon any additional terms,' conditions and stipulations which it may, in its sole discretion, impose. LIABILITY FOR CRIMES OF ANOTHER Every person who commits or attempts to commit, conspires to commit or aids and abets in the commission of any act constituting a violation of this Ordinance or any act which constitutes an omission and therefore, a violation of this Ordinance whether individually or in connection with one or more persons or as a principal, agent or accessory shall be guilty of such offense and every person who falsely, fraudulently, forcibly or willfully induces, causes coerces, requires, permits or directs another to violate any of the provisions of this Ordinance is likewise guilty of such offense. PENALTIES Whoever does any act forbidden by this Ordinance or omits or fails to do any act required by this Ordinance shall be guilty of a misdemeanor. SEVERABILITY Every section, provision or part of this Ordinance is declared separable from every other section, provision or part to the extent that if any section, provision or part of this Ordinance shall be held invalid, such holding shall not invalidate any other section, provision for part thereof. Page 8 of 12 Passed and adopted by the City Council of the City of Centerville, Minnesota, this Mayor, Tim Swedberg City Clerk, Teresa Bender Page 9 of 12 day of enitervi[[e ) ..,/C' 'Estaflisfiecf 1857 1880 gy{ain Street ~ Centen>i[[e, :M'Ji{ 55038 (651) 429.3232 :} 'JIJ;( (651) 429.8629 CITY OF CENTERVILLE APPLICATION FORM FOR SAUNAS OR MASSAGE PARLORS LICENSE TRADE NAME DATE OF APPLICATION LICENSING PERIOD FULL NAME OF APPLICANT OWNER IF INDIVIDUAL PHONE NUMBER ADDRESS CITY STATE DATE OF BIRTH PLACE OF BIRTH ADDRESS OF BUSINESS LOCATION LIST OWNERS OF BUILDING OR PREMISE TO BE LICENSED: NAMES ADDRESSES DATE OF BIRTH MANAGER'S NAME ADDRESS PHONE Page 10 of 12 OPERATOR'S NAME ADDRESS PHONE LIST TWO (2) CHARACTER REFERENCES NAME ADDRESS PHONE HAS APPLICANT/OWNER HISIHER DESIGNEE EVER BEEN CONVICTED OE A CRIME, OTHER THAN A TRAFFIC VIOLATION: YES NO IF YES, GIVE EXPLANATION ON A SEPARATE SHEET OF PAPER, INCLUDING TIME, PLACE AND NATURE OF EACH CRIME OR OFFENSE AND DISPOSITION THEREOF. LIST ALL CREDITORS INVOLVED IN THE CONSTRUCTION AND MAINTENANCE IN ANY WAY PROVIDING DEBT OF EQUITY FINANCING TO SAID OPERATION: LIST CORPORATE OR PARTNERSHIP TITLE, IF ANY CORPORATE OR PARTNERSHIP ADDRESS: LIST ALL OFFICERS, MANAGERS OR DIRECTORS, IF CORPORATION: Page 11 of 12 NAMES ADDRESS DATE OF BIRTH Please submit accurate and complete business records showing names and addresses of all individuals having an interest in business including partners, officers, owners and creditors furnishing credit for establishment acquisition and maintenance and furnishing of said business. Please furnish accurate documentation establishing the interest of the applicant and any other person having interest in the premises upon which the building is proposed to be located or furnished thereof. The documentation shall be in the form of a lease, deed, contract for deed, mortgage deed, etc. and any other documents establishing interest of the applicant or any other person in the operation. Please provide blueprints, diagrams, layouts, etc. showing construction and or remodeling to the premises and specifically showing the layout of the bathing and restroom facilities to be used. Applicants and his/her associates will strictly comply with all regulations promulgated by the City Council of City of Centerville and all ordinances of said municipality. I hereby certify that I have read the foregoing questions and that the answers to said questions are true of my own knowledge. I further understand that an investigation fee, not to exceed $250.00 shall be charged an applicant by the City. Signature of Applicant Subscribed and sworn to before me This day of , 2002 Notary Public Signature My Commission Expires Page 12 of 12 I STATE OF MINNESOTA COUNTY OF ANOKA CITY OF CENTERVILLE ORDINANCE #71 AN ORDINANCE GOVERNING THE TATTOO, BODY PIERCING, PERMANMENT COSMETIC MAKE-UP, BODY BRANDING, AND BODY PAINTING ESTABLISHMENTS. STATEMENT OF POLICY The City CDuncil Df the City Df Centerville deems it necessary tD provide fDr the special and express regulatiDn Df businesses Dr cDmmercial enterprises which Dperate as a tattDD, body piercing, permanent cDsmetic make-up, bDdy branding, and bDdy painting establishment(s) in Drder tD protect the public health, safety and welfare and tD guard against the inceptiDn and transmissiDn Df disease. The City CDuncil finds that the experience of Dther cities indicates that there is a cDnnectiDn between bDdy piercing and disease transmissiDn and Dther health problems. The City CDuncil finds that stringent regulations gDverning tattDDing can minimize the disease risk and therefDre protect <the general health and welfare Dfthe cDmmunity. DEFINITIONS DefinitiDns in this Drdinance shall apply when these wDrds and phrases are used in this Article. Body Piercinl! - Any methDd Df puncturing the skin Df a person by the aid of needles Dr Dther instruments designed Dr used to puncture the skin fDr the purpose of inserting jewelry Dr Dther objects in Dr thrDUgh the human bDdy. Body Brandinl!: - ImpressiDn Dr burning a mark or tigure on the skin Df a person with a hot Dbject Dr flame. Business License - A license issued by the City authorizing the practice or administering of massage Dr the operatiDn Df a tattDo, bDdy piercing, permanent cDsmetic make-up, bDdy branding, and bDdy painting establishments Dn premises within the City of Centerville. Clean - The absence Df dirt, grease, rubbish, garbage odDr and Dther offensive, unsightly, Dr extraneDus matter. Good Repair - Free Df cDrrDsiDn, breaks, cracks, chips, pitting, excessive wear and tear, leaks Dbstructions and similar defect SD as tD cDnstitute a gDDd and sDund cDnditiDn. Page 1 Df 12 , Enforcement Office - The City health authority or other designee of the City Administrator. Issuinl!: Authority - The City Council. Tattooinl!: - The marking of the skin of a person by insertion a permanent colors by introducing them through puncture of the skin. BUSINESS LICENSE REQUIRED A license shaIl be required to operate an establishment where tattooing, permanent cosmetic make up, body piercing, body branding, or body painting is practiced, or engage in the practice of tattooing, body piercing, body branding or body painting without a license. A state licensed physician who engages in the practice of tattooing and/or body piercing shaH be exempt from the license requirement. Jewelry stores and accessory stores that provide exclusively ear piercing services using piercing guns also shaH be exempt from the license requirement. LICENSE APPLICATION Application for a license shaH be made on a fonn as prescribed by the City and shall include: If the applicant is a natural person: A. The name, place and date of birth, street residence address, and phone number of the applicant. B. Whether the applicant has ever used or has been known by a name other than the applicant's name, and if so, the name or names used and information concerning dates and places where used. C. The name of the business if it is to be conducted under a designation, name, or style other than the name of the applicant and a certified copy of the certificate as required by Minnesota Statutes, Section 333.01. D. The street addresses at which the applicant has lived during the preceding five (5) years. E. The type, name and location of every business or occupation in which the applicant has been engaged during the preceding five years, and the name and address of the applicant's employer and partner, if any, during the preceding .five (5) years. If the applicant is a partnership: Page 2 of 12 A. The name and addresses of all general and limited partners and all information concerning each general partner. B. The name of the managing partner and the interest of each partner in the tattooing establishment. C. A true copy of the partnership agreement must be submitted with the application. If the partnership is required to file a certificate as to a trade name pursuant to Minnesota Statutes, Section 333.01, a certified copy of such certificate must be attached to the application. If the applicant is a corporation or other business: A. The name of the corporation or business formed, and if incorporated, the state of incorporation. B. A true copy of the certificate of incorporation. Ifthc applicant is a foreign corporation, a certificate of authority as required by Minnesota Statutes, Section 303.06, must be attached to the application. C. The name of the manager, proprietor, or other agent in charge of the business and all information concerning each manager, proprietor, or agent. In the case of all applicants: A. Whether the applicant holds a current tattooing, body piercing, body branding or body painting license from any other governmental unit. B. Whether the applicant has previously been denied a tattooing, body piercing, body branding or body painting license from any other governmental unit. C. The location of the business premises and the legal description thereof. D. Whether all real estate and personal property taxes that are due and payable for the premises to be licensed have been paid, and ifnot paid, the years and amounts that are unpaid. E. If the application is for premises either planned or under construction or undergoing substantial alterations, the application must be accompanied by a set of preliminary plans showing the design of the proposed premises to be licensed. A copy of the plans must be submitted to the Building, Fire and Health authorities for approval. If the plans of design are on file with the City, additional plans need not be submitted. F. Such other information as the City Administrator may require. APPLICATION EXECUTION An application for a license must be signed and sworn to. If the application is that of a natural person, it must be signed and sworn to by such person; if that of a corporation, by an officer thereof, if that of a partnership, by one (I) ofthe general partners; and if that of an unincorporated association, by the managing officer. Falsification of information on a license application requires the denial of a license. Page 3 of 12 APPLICATION VERIFICATION The City shall verify and investigate the facts set forth in the application and conduct any necessary criminal background checks to assure compliance with this Ordinance. LICENSE PERIOD AND LICENSE FEES The term ofthe license is the calendar year or the remaining portion thereof. The fee will not be prorated. The fee for a license is set forth by the City Council by annual resolution. The fee must be submitted at the time the application is filed. Fees are non- refundable. PERSONS INELIGIBLE FOR LICENSE A license may not be issued to an applicant, or partner or other person in charge of the licenses ifthe applicant: A. Is a minor at the time the application is filed; B. Has been convicted of any crime directly related to the occupation licensed as prescribed by Minnesota Statutes, Section 364.03, Sub. 2 and has not shown competent evidence of sufficient rehabilitation and present fitness to perform the duties of the licensed occupation as prescribed by Minnesota Statutes, Section 364.03, Sub. 3; C. Does not have the legal authority to be employed in the United States; or D. Is not of good moral character or repute. GENERAL LICENSE REQUIREMENTS 1. Tattoos on Minors. It is unlawful to tattoo, pierce, brand or paint a person under the age of eighteen except in the presence of, and with the written permission of, the parent or legal guardian of the minor. 2. Prohibition on License Transfer. A license is for the person and the premises named on the approved license application. Transfer of a license is not permitted from place-to-place or from person-to-person without first complying with the requirements of an original application, except where an existing noncorporate licensee is incorporated and incorporation does not affect the ownership, control, and interest of the existing licensed establishment. 3. Hours of Operation. A licensed establishment may not be open for business before 7:00 a.m. nor after 11 :00 p.m. 4. Licensed Premises. The license is only effective for the compact and contiguous space specified in the approved license application. If the licensed premises is Page 4 of 12 enlarged, altered, or extended, the licensee must inform the Director of Public Safety. 5. Effect of License Suspension or Revocation. It is unlawful to solicit business or offer to perform tattooing, body piercing, body branding or body painting services while under license suspension or revocation by the City. 6. Maintenance of Order. The licensee is responsible for the conduct of the business being operated and must at all times maintain conditions of good order. 7. Employee Lists. The licensee must provide to the City Administrator a list of employees who perform tattooing, body pIercing, body branding or body painting at the licensed establishment and 'verify that each employee has received a copy of this Article. 8. Liability Insurance. Licensees must have at all times a valid certificate of insurance issued by an insurance company licensed to do business in the State indicating that the licensee is currently covered in the licensed business by a liability insurance policy. The insurance must be kept in force during the term of the license and provide for notification to the City prior to termination or cancellation. A certificate of insurance must be filed with the City. The minimum limits of coverage for such insurance are: A. Each claim, at least $200,000; B. Each group of claims, at least $500,000. HEALTH AND SANITATION REQUIREMENTS Unlawful Practice. It shall be unlawful to engage in the practice of tattooing, body piercing, body branding or body painting at any place in the City without complying with the regulations of this Ordinance. Lavatory Requirement. A place where tattooing, body piercing, body branding or body painting is practiced must be equipped with an adequate and conveniently located toilet room and hand lavatory for the accommodation of employees and patrons. The hand lavatory must be equipped with hot and cold nmning water under pressure, be maintained in good repair at all times and kept in a clean and sanitary condition. Toilet fixtures and seats must be of a sanitary open front design and readily cleanable. Easily cleanable, covered receptacles must be provided for waste materials. A lavatory facility must be provided with an adequate supply of hand cleansing compound and singe-service sanitary towels or haud-drying devices. Skin Infection. A person having a skin infection or other disease ofthe skin may not be tattooed, painted, or branded. Page 5 of 12 , Sterilization and Disposal of Bio-Hazardous Materials. Needles, razor blades and other equipment used for pierced, branding or puncturing must be individually pre-packaged, sterilized and disposable, and this equipment may not be used on more than one (1) customer. Bio-hazardous waste must be disposed of in accordance with law, and disposal procedure shall be approved by the Health Authority. Approved sterilizing solutions and methods may be used for the purpose of sterilizing instruments other than needles and razor blades when such sterilizing solutions and methods are approved by the Heath Authority. Skin Preparation Procedures. The procedures in this Subsection must be used for skin preparation. A. The operator muSt wash hands thoroughly with soap and water following the hand washing procedures as approved by the Health Authority and then dry them with a clean towel before and after each tattooing. Operators with skin infections of the hand may not perform any tattooing, body piercing, body branding or body painting service. B. If it is necessary to shave the skin, pre-packaged, pre-sterilized, disposable, razor blades shall be used. . . C. The skin area to be tattooed, pierced, branded or painted musibe thoroughly cleaned with gennicidal soap, rinsed thoroughly with water, and sterilized with an antiseptic solution approved by the Health Authority. Single-service towels and wipes must be used in the skin cleaning process. D. After tattooing, piercing or branding, a sterile dressing must be applied to the tattooed, pierced or branded area. Operating Furniture. Tables, chairs, furniture, or area on which a patron received a tattoo, body piercing, body branding or body painting must be impervious to moisture and properly sanitized after each tattoo, body piercing, body branding or body painting. The surface must be covered by single-service disposable paper or clean linens. Towels. An operator must provide single-service towels or wipes for each customer or person and such towels or wipes must be stored and disposed of in a manner acceptable to the Health Authority. Garments of Operator. An operator must wear clean, washable gannents when engaged in the practice of tattooing, body piercing, body branding or body painting. If gannents are contaminated with blood or body fluids, the garment must be removed, changed and discarded or sterilized by an approved method. Pigments. Pigments used in tattooing must be sterile and free from bacteria and noxious agents and substances including mercury. The pigments used from stock solutions for each customer must be placed in a single-service receptacle, and such receptacle and Page 6 of 12 remaining solution must be discarded after use on each customer in accordance with procedures approved by the Health Authority. Code Compliance. The facility must meet all relevant building codes and federal law related to access. Influence of Alcohol and Drugs. It is unlawful to practice tattooing, body piercing, body branding or body painting while under the influence of alcoholic beverages or illicit drugs. A customer may not be tattooed, pierced, branded or painted while under the influence of alcoholic beverages or illicit drugs. Written Instructions. The operator must provide the person tattooed, pierced or branded with printed instruction on the approved care of the skin during the healing process. Living Quarters. A place licensed as a tattoo, body piercing, body branding or body painting establishment may not be used or occupied as living or sleeping quarters. Hepatitis. A person to be tattooed, branded or pierced must be asked whether the person has had viral hepatitis in the preceding six (6) months. A person suspected of presently having viral hepatitis or having had viral hepatitis within the preceding six (6) months may not be tattooed, branded or pierced unless the person has the written consent of a licensed physician. REVOCATION, SUSPENSION OR NONRENEW AL OF BUSINESS LICENSE The business license may be revoked, suspended or not renewed by the City Council by showing that the licensee, its owners, managers, employees, agents or any other interested parties, as enumerated in Contents of Application for Business License section of this ordinance with the exception of creditors have engaged in any of the following conduct: A. Fraud, deception or misrepresentation in connection with the securing of the license. B. Habitual drunkenness or intemperance in the use of drugs including but not limited to the use of drugs, defined in Minnesota Statutes, Section 618.01, barbiturates, hallucinogenic drugs, amphetamines, Benzedrine, Dexedrine or other sedatives, depressants, stimulants or tranquilizers. C. Failure to fully comply with any requirements of the City Code of the City of Centerville regarding the sanitary and safety conditions, zoning requirements, building code requirements or ordinances, the violation of which involves moral turpitude, or failure to comply fully with any requirements of this Ordinance. Page 7 of 12 D. Engaging in any conduct, which would constitute grounds for refusal to issue a business license. APPEALS The licenses holder may appeal such suspension, revocation or non-renewal to the City Council. The Council shall consider the appeal at the next regularly scheduled Council meeting on or after thirty (30) days from service of the notice of appeal on the City Clerk. At the conclusion of the hearing, the Council may order: A. That the revocation, suspension or non-renewal be affirmed. B. That the revocation, suspension or non-renewal be lifted and that the license or certificate be reinstated. C. The City Council may base either suspension or issuance of the license or certificate upon any additional terms, conditions and stipulations which it may, in its sole discretion, impose. LIABILITY FOR CRIMES OF ANOTHER Every person who commits or attempts to commit, conspires to commit or aids and abets in the commission of any act constituting a violation of this Ordinance or any act which constitutes an omission and therefore, a violation of this Ordinance whether individually or in connection with one or more persons or as a principal, agent or accessory shall be guilty of such offense and every person who falsely, fraudulently, forcibly or willfully induces, causes coerces, requires, permits or directs another to violate any of the provisions of this Ordinance is likewise guilty of such offense. PENALTIES Whoever does any act forbidden by this Ordinance or omits or fails to do any act required by this Ordinance shall be guilty of a misdemeanor. SEVERABILITY Every section, provision or part of this Ordinance is declared separable from every other section, provision or part to the extent that if any section, provision or part of this Ordinance shall be held invalid, such holding shall not invalidate any other section, provision for part thereof. Passed and adopted by the City Council of the City of Centerville, Minnesota, this day of Page 8 of 12 Mayor, Tim Swedberg City Clerk, Teresa Bender Page 9 of 12 ,entervi{{e '; . / ,~~;,rj 'Estafj{isfz.ea 1857 1880 'Main Street G) Cent,rouE" 'M9I[ 55038 (651) 429-3232 @ :Ja1((651) 429-8629 CITY OF CENTERVILLE APPLICATION FORM FOR TATTOO, BODY PIERCING, PERMANENT COSMETIC MAKE-UP, BUDY BRANDING, AND BODY PAINTING ESTABLISHMENT LICENSE lRADE NAME DATE OF APPLICATION LICENSING PERIOD FULL NAME OF APPLICANT OWNER IF INDIVIDUAL PHONE NUMBER ADDRESS CITY STATE DATE OF BIRTH PLACE OF BIRTH ADDRESS OF BUSINESS LOCATION LIST OWNERS OF BUILDING OR PREMISE TO BE LICENSED: NAMES ADDRESSES DATE OF BIRTH MANAGER'S NAME ADDRESS PHONE Page 10 of 12 OPERATOR'S NAME ADDRESS PHONE LIST TWO (2) CHARACTER REFERENCES NAME ADDRESS PHONE HAS APPLICANT/OWNER HIS/HER DESIGNEE EVER BEEN CONVICTED OF A CRIME, OTHER THAN A TRAFFIC VIOLATION: o YES 0 NO IF YES, GIVE EXPLANATION ON A SEPARATE SHEET OF PAPER, INCLUDING TIME, PLACE AND NATURE OF EACH CRIME OR OFFENSE AND DISPOSITION THEREOF, LIST ALL CREDITORS INVOLVED IN THE CONSTRUCTION AND MAINTENANCE IN ANY WAY PROVIDING DEBT OF EQUITY FINANCING TO SAID OPERATION: LIST CORPORATE OR PARTNERSHIP TITLE, IF ANY CORPORATE OR PARTNERSHIP ADDRESS: LIST ALL OFFICERS, MANAGERS OR DIRECTORS, IF CORPORATION: NAMES ADDRESS DATE OF BIRTH Please submit accurate and complete business records showing names and addresses of all individuals Page 11 of 12 having an interest in business including partners, officers, owners and creditors furnishing credit for establishment acquisition and maintenance and furnishing of said business. Please furnish accurate documentation establishing the interest of the applicant and any other person having interest in the premises upon which the building is proposed to be located or furnished thereof The documentation shall be in the form of a lease, deed, contract for deed, mortgage deed, etc. and any other documents establishing interest of the applicant or any other person in the operation. Please provide blueprints, diagrams, layouts, etc. showing construction and or remodeling to the premises and specifically showing the layout of the bathing and restroom facilities to be used. Applicants and hislher associates will strictly comply with all regulations promulgated by the City Council of City of Centerville and all ordinances of said municipality. I hereby certify that I have read the foregoing q~estions and that the answers to said questions are true of my own knowledge. I further understand that an investigation fee, not to exceed $250.00 shall be charged an applicant by the City. Signature of Applicant Subscribed and sworn to before me This day of , 2002 Notary Public Signature My Commission Expires Page 12 of 12 tervi[[e 'Esta6fisfied 1857 STATE OF MINNESOTA COUNTY OF ANOKA CITY OF CENTERVILLE NOTICE OF PUBLIC HEARING REPEAL ORDINANCES #59 AND #28 (ESTABLISHING A STAR CITY COMMISSION FOR THE CITY OF CENTERVlLLE AND LICENSING AND REGULATING THE RETAIL ON: SALE AND CONSUMPTION OF WINE AND PROVIDING A PENALTY FOR THE VIOLATION THEREOF WITH THE CITY OF CENTERVILLE) NOTICE IS HEREBY GIVEN, that the City Council of the City of Centerville will consider repealing Ordinances #59 & 28 due to the fact that the Star City program has been discontinued and the retail on-sale and consumption of wine language is contained in Ordinance #13. The meeting will be held on Wednesday, September 25, 2002 commencing at 6:30 p.m. or shortly thereafter. The meeting will be held in Council Chambers at City Hall, 1880 Main Street. The City Hall is ADA accessible. Requests for hearing assisted devices or a sign language interpreter must be received before 4:00 p.m. September 20, 2002. All persons interested are invited to attend and to be heard, orally or in writing. You may call City Hall (651) 429-3232 if you have any questions. September 4, 2002 Teresa Bender, City Clerk Published in the Quad Community Press September 10 and 17,2002 , ORDINANCE #28 AN ORDINANCE LICENSING AND R~GULATING THE R~TAIL ON- SALE AND CONSUMPTION OF wINE AND PROVIDING A PENALTY FOR THE VIOLATION TH~REOF WITHIN THE CITY OF CENTERVILLi SECTION 1. DEFINITIONS 1. Person. The term "person" includes a natural person of either sex, a co-partnership, a corporation or association. The single number includes the plural and the masculine includes the feminine and neuter. 2. Wine. The term "wine" shall mean any type 0 f fermen ted beverage not exceeding lh% of alcohol in volume. J. Restaurant. The term "r,estaurant" shall mean any establishment under the control of a single proprietor or manager, having appropriate facilities for serving meals and seating no fewer than twenty-five (25) guests at anyone time, and where, in consideration of payment therefor, meals are regularly served at tables to the general public. and which employes an adequate staff to provide the usual and suitable service to its guests. 4. On-Sale. The term "on- sale" shall mean the sale of wine for consumption on the premises 'only. SECTION II. LICENSE REQUIRED No person Shall sellar offer for sale wine within the City of Centerville without first obtaining a Retail On-Sale Wine License as hereafter provided. A Retail On-Sale Wine License shall be approved only for restaurants. The sale of .wine shall apply only to the licensed premises in conjunction with the sale of food. SECTION III. APPLICATION FOR LIC2NS~ Every application for a Retail On-Sale Wine License shall be made on a form supplied by the City and shall state the name of the applicant, address and all'other pertinent information required, by the City for presentation to the City Council. The premises for which the license ~s to be issued shall also be indicated on the application. All applications shall be filed with the City Clerk-Treasurer. SEC'rION IV. LICl!:NSE FEE . At the time a person files his application the applicant shall deposit with the City Clerk-Treasurer the required fee in the amount of two hundred fifty dollars ($250.00). No license shall be issued until the fee has been paid. The license fee required shall be in addition to all other licenses. The license shall be issued fora period of one year. All Retail On-Sale Wine Licenses shall expire on the last day' of December in each year. When a Retail On-Sale Wine License is issued for an unexpired portion of a license year, the fee shall?be prorated. " ... ORDINANCE #28 page two SECTION V. GRANTING THE LICENSE (-- The City Council shall cause an investigation to be made of the applicant. Opportunity shall be given to all persons to be heard for or against the granting of the license. After the investigation and the hearing, the City Coune il shall grant or refu se- the appli- cation at its discretion. Renewal of a license shall also be at the discretion of the City Council. SECTION VI. TERMS AND CONDITIONS The terms and conditions for a Retail On-Sale Wine License issued under this Ordinance shall be as followsl A. The license shall be posted at all times in a conspicuous place on the licensed premises. B. Licenses shall not be tr~nsferable. The license shall only be for the premises described in the application. C. The licensed premises shall be open to inspection by any police officer or other properly designated officer or employee of the City at any time when it is open to the public., r" D. The licensee shall strictly observe all the laws relative to the sale of wine set forth in Minnesota Statutes together with all rules and regulatiops of the 3tate Liquor Control Commissioner. E. No Hetail On-Sale W~ne License shall be in effect until approved by the State Liquor Control Commission. F. Liability insurance in amounts described by the Ci ty Council shall be required to be able to obtain approval for a Retail On-Sale Wine License, G. Any license issued under this Ordinance may be revoked by the City ~ouncil for a violation of this Ordinance, a violation of other City Ordinances, a violation of the laws of the State of Minnesota or the United 'states. H. The City Council reserves the right to suspend a license for a periOd not to exceed ninety (90) days for cause. The City Council would review all information and provide justification for such a suspension. SECTION VII. CLOSING- HOURS No sale of wine shall be made on any Sunday between the, hours of 1,00 am and 12,00 noon and no sale shall be made between the hours of 1.00 am and 8,00 pm on any election day that is not solely a municipal election. The foregoing closing hours may be further . restricted by City Council resolution from time to time. ~. ORDINANCE 1128 page three SECTION VIII. PE:NALTY Any person violating any provision of this Ordinance shall be guilty of a misdemeanor and upon conviction thereof shall be punished by a fine of not more than three hundred dollars ($300.00) or shall be imprisoned in the County Jail for a period not to exceed ninety (90) days or both. plus the costs of prosecution in either case. SECTION IX. PLACES INELIGIBLE FOR LICENSES No license shall be granted or renewed for operation on any premises on which taxes, assessments or other financial claims of the City or state are due, delinquent, or unpaid. In the event an action has been commenced questioning the amount of validity of taxes, the City Council may on application by the licensee waive strict compliance with this provision. No waiver may be granted for taxes or any portion thereof which remain unpaid for a period exceeding one year after becoming due. SECTION X. EFFECTIVE DATE. This ordinance becomes effective from and after its passage and publication as required by law. Adopted by the City ~ouncil of the City of Centerville, Minnesota this 24.th day of August. 1977. CITh CENT~.. 2-e~<-c..x;,~ wALTER PRACHAR, MAYOR ,-,,'La D~J PRACHAR. CLERK....TREASURER A , Effective: 11/22/1993 City ofCenterville Ord. #59 STATE OF Mll\j}\ffiSOTA COUNTY OF AN"OKA CITY OF CENTERVILLE ORDJ:l.'JAt\fCE #59 Ai"\! ORDlNAl'{CE ESTABLISHING STAt.'Z CITY COMMISSION FOR THE CITY OF CENTERVTILE. The City Council of the City ofCenterville, Ano~ County, lVLinnesota, does ordain: SECTION 1. DEFJ:l.'JITIONS. For the purpose of this ordinance, the following words and their derivations shaH have the meanings as set out herein: 1. Commission: The Star City Committee of the City as created by this ordinance. 2. Chairoerson: The Chairperson of the Star City Committee as provided hereunder. 3. Vice-Chairperson: The Vice-Chairperson of the Star City Committee as provided hereunder 4. Secretary: The Secretary oftne Star City Committee as provided hereunder 5. Planning Commission: The City Planning and Zoning Commission ofthe City of Centerville. 6. Economic Development Commission: The City Economic Development Commission of the City of Centerville. SECTION 2. ESTABLISHMENT. A Star City ComJUittee is hereby established to be advisory to the Council and Economic Development Commission, which Star City Committee shall have the powers and duties hereinafter set forth. . SECTION 3. TERI\1S OF OFFICE. Ofthe members of the committee first appointed, three shaH be appointed for terms expiring in January of 1994, and two shall be appointed tor terms expiring in January of 1995. Upon expiration of said initial terms future appointees shall serve two-year terms expuing in January of the appropriate year provided, however, that members shall continue their terms until new appointments or reappointments are made by the Cit'j Council. The City Council shall make appointments to L':1e Committee at its first official meeting in January of each year or as soon thereafter as it desires. Vacancies during the term shall be filled by the City Council for the unexpired portion of the term. SECTION 4. QUALIFICATIONS Page 10f3 .. Effective: 1l/22/l 993 City of Centerville Ord. #59 The Committee shall consist of the following: One City Council member; one Economic Development Commission member; and five members of the community representing, but not limited to, a cross segment ofthe community such as business clubs, business associations and the general public. The City Clerk/ Administrator, director oftlle State of Minnesota Job Service Office, and the director of the Job Training Center shall serve as ex-officio members of the committee. SECTION 5. REMOV A..L OF lVffiNffiERS. The Council by a four-fifths (4/5) vote of its members shaH have the authority to remove any member of the Committee trom office whenever, in its discretion, the best interest ofthe City shaH be served thereby. SECTION 6. OFFICERS, ]\ilEETfNGS. The Committee willl1a..me its own officers to serve at its pleasure from the membership of the Committee. The Committee shall meet publicly in regular session at least once each month at a time and place selected by a majority of its members. Special meetings may be called by the Chairman or any three members oftlle COlnmittee, with at least a twenty four hour notice in vmting. Special meetings may also be set at a regular meeting. SECTION? COMJVllTTEE STAFF. The COlThllittee shall receive the stlli'f services oftne Clerk/Administrator as approved by the City Council within the means provided by any appropriations made therefore by the City Council. SECTION 8. RULES AND PROCEDlJRES. The Committee shail adopt a set of rules to govern its own meetings and procedures. The rules may be amended tram time to time, but only upon notice to all members that the said proposed amendments shall be acted upon at specified meetings. A majority vote afthe Committee shall be required for the approval ofIhe proposed amendment. SECTION 9. ABSENCE OF lVlliTvIBERS. Absence from three consecutive regular meetings without the t(Jrmal consent oftlle Committee shall be deemed to constitute a resignation of a member; a,"1d the vacancy thus created shall be filled thereafter by appointment of the City Council for the remainder of the term of the member so deemed to have resigned. SECTION 10. POW"ERS MID DUTIES. The Com...'11ittee shaH have the tollowing povvers and duties: A. To confer vvith and advise the Economic Developnlent COffirnlttee on all rnatters concerning the industrial and cOIDiilcrcial development of the City. Page 2 of3 I Effective: 11/22/1993 City of Centerville ()rd. #59 B. To oublicize, with the consent of the CounciL the industrial and commercia! , ' advantages and opportunities of the City. To aid the Council and the Economic Development Committee in the proper zoning and orderly development of areas suitable for the industrial and commercial development. The COlTh..nittee shall have the power to appoirrt subcommittees of a size and nature it may deem necessary and may enlist the aid of persons and/or orgapizations who are not members of the Corr..mittee. The Committee shall have no power to make contracts, leV'j taxes, borrow money, Of condemn property, but shall the full power and responsibility to investigate the necessity and recommend the taking of these and any other actions related to the industrial and commercial development by the Council a.ild all other officers of the City responsible to formulate the terms of the procedure for ta.king such action. c. D. SECTION 11 Al'lNUAL REPORT year. The Committee shall make a report to the City Council of its activities in December of each SECTION 12. SEVERABILITY. The various sections and Dfovisions of this ordinance are severable, in the event anv cne or more . ~ of its sections or Dfovisions shall be ti:lUud to be invalid or otherwise detective bv a court of competent . ~ jurisdiction, such invalidity or defect shall not operate to render other sections or provisions invalid. Adopted by the City Council this nod day of November, 1993. ATTEST: Mayor Clerk:! Administrator Page 3 of3 1880 <Main Street . CenteroiJJe, '.MJ{ 55038 (651) 429.3232 .:Fev;. (651) 429-8629 ~ ~ -) ~.:... 0Ll;'\l :i-l)l;g" STATE OF MINNESOTA COUNTY OF ANOKA CITY OF CENTERVILLE NOTICE OF PUBLIC HEARING ON PROPOSED STREET & STORM SEWER IMPROVEMENTS (21ST AVENUE) NOTICE IS HEREBY GIVEN, that the City Council of the City of Centerville, Minnesota will meet on Wednesday, September 25, 2002 at the Centerville City Hall, 1880 Main Street, in the Council Chambers beginning at 6:30 p.m. or shortly thereafter to conduct a public hearing on proposed street & storm sewer improvements to 21st Avenue pursuant to MinD. Stat. 429.011 to 429.11 L The estimated cost of the improvements .are $166,500. The following properties identified below would be affected: PID# ADDRESS R24-31-22-23-00 13 R24-31-22-23-0012 R24-31-22-23-00 11 7055 - 21St Avenue 7075-21s, Avenue 7095 - 21St Avenue A reasonable estimate ofthe impact of the assessment will be available at the hearing. The City Hall is ADA accessible. Requests for hearing assisted devices or a sign language interpreter must be received before 4:00 p.m. September 20,2000. All persons interested are invited to attend and to be heard, orally or in writing. You may call City Hall (651) 429-3232 if you have any questions. Teresa Bender/City Clerk Published in the Quad Community Press on September 10, and 17, 2002 . ~tervi{{e 'Esta[j{ishel185? .. STAFF REPORT DATE: September 11, 2002 TO: Honorable Mayor and City Council Kim Moore-Sykes, City Administrator \&l~j,~ FROM: RE: Noise Ordinance, Number' 49; For Council Review and Discussion ............................................................................ Attached please find a copy of Ordinance #49, Noise. Council directed Staff to review this ordinance to find out what the restrictions are regarding excessive noise, especially on weekends. As you can see, there is not specific reference to weekends. The only restriction to noise is between the hours of 10:00 p.m. and 7:00 a.m. Ordinance #4 makes only a slight reference to noise under Division 130: Nuisance Standards, Section 130-030: Noise and Vibrations. This section states: Noise and vibrations generatedfrom any use shall be in compliance with and regulated by [the) Minnesota Pollution Control Agency Rules. . .. Effective: 1110/90 City ofCenterville Ord. #49 STATE OF MINNESOTA COUNTY OF ANORA CITY OF CENTERVILLE ORDINANCE #49 AN ORDINANCE RELATING TO NOISE, PROVIDING FOR THE ELIMINATION AND PREVENTION OF PROffiBITED NOISE, AND IMPOSING PENELTIES FOR VIOLATION. The City Council ofthe City of Centerville does Qrdain: SECTION 1. NOISES POHlBITED. Subdivision 1. General Prohibition. No person shall make or cause tl) be made any continuous, objectionable noise due to intennittence, frequency, beat, shrillness, or intensity that annoys, disturbs, injures, or endangers the comfort, repose, health, peace, safety, or welfare of any person or precludes their enjoyment of property or affects their property's value. This general prohibition is not limited by the specific restriction of the following subdivisions. Subdivision 2. Exhaust. No Person shall discharge the exhaust or permit the discharge of the exhaust of any stream engine, stationary internal combustion engine, motor boat, motor vehicle, or snowmobile except through a muffler or other device that effectively prevents loud or explosive noises there from and complies with all state laws and regulations. Subdivision 3. Loading. Unloading, Unpacking. No person shall create loud and excessive noise in loading, unloading, or unpacking any vehicle between the hours oflO:OO p.m. and 7:00 a.m. Subdivision 4. Radios, Phonographs, Paging Systems, Etc. No person shall use or operate or pennit the use or operation of any radio receiving set, musical instrument, phonograph, paging system, machine, or other device for the production or reproduction of sound in a distinct and loudly audible manner as to disturb the peace, quiet, and comfort of any person nearby. Operation of any such set, instrument, phonograph, machine, or other device between the hours of 10:00 p.m. and 7:00 a,m. in such a manner as to be plainly audible fifty (50) feet from outside the property line of the structure or building in which it is located, in the hallway or apartment adjacent, or at a distance of one hundred fifty (ISO) feet if the source is located outside a structure or building shaH be prime facie evidence of a violation' of this section. Subdivision 5. Participation In Noisv Parties Or Gatherings, No person shall participate in any party or other gathering of people giving rise to continuous noise, disturbing the peace, quiet, or repose of another person. WIlen a police officer determines Page 1 of3 Effective: 1/10/90 City of Centerville Ord. #49 that a gathering is creating such a noise disturbance, the officer may order all persons present, other than the owner or tenant of the premises where the disturbance is occurring, to disperse immediately. Subdivision 6. Loudspeakers, Amplifiers For Advertising, Etc. No person shall operate or permit the use or operation of any loudspeaker, sound amplifier, or other device for the production or reproduction of sound on a street or other public place for the purpose of commercial advertising or attracting the attention of the public to any commercial establishment or vehicle. Subdivision 7. Animals. No person shall keep any animal that disturbs the comfort or repose of persons in the vicinity by its frequent or continued noise. SECTION 2. HOURLY RESTRICTION ON CERTAIN OPERATIONS. Subdivision 1. Recreational Vehicles. No person shall, between the hours of 10:00 p.m. and 7:00 a.m., drive or operate any mini-bike, snowmobile, or any other recreational vehicle not licensed for travel on public highways. Subdivision 2. Domestic Power Equipment. No person shall operate a power lawn mower, hedge clipper, chain saw, mu1cher, garden tiller, edger, drill, or other similar domestic power maintenance equipment between the hours of 10:00 p.m. and 7:00 a.m. Snow removal equipment is exempt from this provISIOn. Subdivision 3. Refuse Hauling. No person shall collect or remove garbage or refuse in any residential district between the hours of 10:00 p.m. and 7:00 a.m. Subdivision 4. Construction Activities. No person shall engage in or permit construction activities involving the use of hammers or the use of any kind of electric, diesel, or gas powered machine or other power equipment between the hours oflO:OO p.m. and 7:00 a.m. SECTION 3. ENFORCEMENT. Subdivision 1. Noise Impact Statements. The council may require any person applying for a change in zoning classification or a permit or license for any structure, .operation, process, ~stallation or alteration, or project that may be considered a potential noise source to submit a noise impact statement. It shall evaluate each such statement and take its' evaluation into account in approving or disapproving the license or permit applied for or the zoning change requested. _...-";..,"-----.'r.-- Page 2 00 Effective: 1/1 0/90 City of Centerville Ord. #49 Subdivision 2. Criminal Penalties. Every person who violates any provision of this ordinance is guilty of a misdemeanor and shall, upon conviction, be subject to a fine of nor more than $500 or imprisomnent for a term of not to exceed 90 days, or both, plus, in either case, the cost of prosecution. Each act of violation and each day a violation occurs or continues constitutes a separate offense. SECTION 4. SEVERABILITY. If any provision of this ordinance or the application of any provision to a particular situation is held to be invalid by a court of competent jurisdiction, the remaining portions of the ordinance and the application ofthe ordinance to 'any other situation shall not be invalidated. Adopted by the City Council this the 10th day ofJanuary, 1990. (Signature on File) George Haberman, Mayor Attest: (Signature on File) Tamara Mitz- Miller, Clerk! Administrator Page 3 of3 Sent By: Kelly'. Korner; I I . ~~ : ~ ':~ , ..~ J,i 65' 653 3757; Sep-19-02 11 :05AM; ayor Tim Swedber\l Bill Bisek r. ~wedbcrg ober 12, 20()2 Kelly's Korner is '.,iaolling to have our 6th annual "Customer iation" day. Part of the day inc1H"~S an o Lltdoor oill1ce with the "Rock'n ods". In orderto do this we ne ~,l a special noise permit from 8:00 pm to 12:00 's in the puot, we will notify all of ' \If neighbors, and do whatever possible lo be as rale llod as least disruptive as IX' .'. .ibIe a tho event, and 1 would like to ipvitc you and the council to come down tUld ate in the festivities. "you for you consideration on this matter. //~ Will , Bisek '7 Ai Kelt 'Korner, Inc. ~~, : ~'% .: I'..i,~.... : ,~ ~1~ . ~B . ,\~ {.l~': Ii!l\ ,~ ~\' ~~, ru'~: ~1{; ~;i ",! ~Z l'It'."..X".",:. -, ~.' " ~ . ";; f , ~k I'~ : . ~ ,,~ i= ,~ ii\\.:. i I ii ~~ , *~ . ~.it\ Page 111 ~e~:Waived r;&tafh r/~(}taj ?B~r/~} ~StYr;: 2002-02 CITY OF CENTERVILLE ~om/J';Y /q;MmL .910Me {P'eMnit (j}/~, (O~ 12, 2002 (8:00/.m. - 12..00~) PURSUANT TO APPLICATION THEREFORE,..y.'.ithp;:ixrpent of a fee being waived and upon investigation and satisfactory evidence of the qualification of the license~(s?herein n;:imed to receive the same and that the place of activity hereinafter described is a proper and legal place therefore, . !..LICENSE IS HEREBY GRANTED TO .j. Kelly's Komer For the term of one (1) evening, TO Temporarily 9ffer.Noi$e el(CeeclingtJ:le required time of 10:00 p.m. per City Ordinance "ON THE PREMISE~~;described as 7q98Centeryille Road 11\1 THE CITY OF CENTERVILLE in said County and States. ,F<'.'" . //(~':'ic,,',: ,".<"",~/,',' ,.......... ..., This license is non-transferabl~!i~~~ePt I:IY90nl:l!~~t of the authority issuing .same. "'i':'\iX:U:,~:~{'L'-':' '-' . WITNESS THE GOVERNING BODY OF THE CITY OF CENTERVILLE, and the seal thereof this 25th day of September, 2002. The City Council of the City of Centerville Attest: By: City Clerk Mayor ~)~~!tervi[[e _6i;r"'" Tsta6[t.slieri 1857 1880 'Main Street ot Centervi[(e, 'M'l{ 55038 . (651) 429-3232 "':Fa/( (651) 429-8629 STATE OF MINNESOTA COUNTYOFANOKA CITY OF CENTER VILLE RESOLUTION #02 - 040 DEAD BROKE SADDLE CLUB WHEREAS, the CenterviIle City Council previously discussed the renewal applications of the Dead Broke Saddle Club and their operations at the Trio Inn, 7082 Centerville Road (paddlewheels and Pull-Tabs) and Wiseguys Pizza & Pub, 7095 - 20th Avenue South (paddlewheels, Pull-Tabs and Raffles) and passed Resolution #02-032; and WHEREAS, the Centerville City Council discussed the newly submitted renewal applications; and WHEREAS, the City of Centerville has conducted the necessary investigation of the Dead Broke Saddle Club; and WHEREAS, the Dead Broke Saddle Club is in compliance with City Ordinance #51; and WHEREAS, the Dead Broke Saddle Club appears to take into consideration the best interest of the City of Centerville; and NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF CENTERVILLE, MINNESOTA approves the charitable gambling activity of (paddlewheels and Pull-Tabs) at the Trio Inn, 7082 Centerville Road and (paddlewheels, Pull-Tabs and Raffles) at Wiseguys Pizza & Pub, 7095 - 20th Avenue South by the Dead Broke Saddle Club. PASSED AND ADOPTED by the City Council this 25th day of September, 2002. Attest Mayor City Clerk 'Esta6[isfied 1857 1880 'Main Street . Limterville, 'M'J{ 55038 (651) 429-3232 . :Ja:r..(651} 429-8629 STATE OF MINNESOTA COUNTYOFANOKA CITY OF CENTERVILLE RESOLUTION #02 - 032 , DEAD BROKE SADDLE CLUB WHEREAS, the CenterviIle City Council met at its regularly scheduled meeting of August 14, 2002; and WHEREAS, the Centerville City Council discussed the renewal applications of the Dead Broke Saddle Club and their operations at the Trio Inn, 7082 CenterviIle Road (pull-Tabs and Tipboards) and Wiseguys Pizza & Pub, 7095 - 20th Avenue South (pull-Tabs, - Raffles and Tipboards); and WHEREAS, the City of Centerville Has conducted an investigation of the Dead Broke Saddle Club; and WHEREAS, the Dead Broke Saddle Club is in compliance with City Ordinance #S 1; and WHEREAS, the Dead Broke Saddle Club appears to take into consideration the best interest of the City of Centerville; and NOW TBEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF CENTERVlLLE, MINNESOTA approves the charitable gambling activity of PuIl- Tabs, Tipboards and Raffles by the Dead Broke Saddle C ub . t the Trio Inn and Wiseguys Pizza & Pub. ATTEST C~~~~.~>tk~ ~ Teresa Bender, City Clerk #bX-- &P( State of Minnesota Gambling Control Board Premises Permit Renewal Application For Board Use Only Amt Pd Check # LG214PPR Printed: 4/112002 License Number:B-03800-012 . Effective Date: 4/112002 Expiration Date: 9/3012002 Name of Organization: Dead Broke Saddle Club . Gamblin~ Premises Information Name of the establishment where gambling will be conducted Wiseguys Pizza & Pub 7095 20th Ave S Centerville, MN 55987 County: Anoka Note: Our records show the premises is located within the city limits Lessor Information Name of the property owner (If different): k'Cfl<tl-( r f/Cz.n4.:r t1c&.I ~ B? c. C -cu,.c.,yv//'~ If../! Ccu-h-u,/I-c /7/1/ sso38 Square footage leased per month: Rent paid per month: Square footage leased per bingo occasion: Rent paid per bingo occasion: Bin~o Activity Our records indicate that Bingo is not conducted on these premises. . , Storage Information s-C: r";- ffi.-Ct" 0 .-:- /70 .,;.,L- Y /7",(/ S-S--o 38 19680 Harrow Ave N Forest Lake, MN 55025 Bank Information Mainstreet Bank 1650 SLake St Forest Lake, MN 55025 Gambling Bank Account Number: 3011821 On the lines provided below list the name, address and title of at least two persons authorized to sign checks and make deposi~s and withdrawals for the gambling account. The organization's treasurer may not handle gambling funds. ' Name Address 9243 N 55th St City, State, Zip Code Lake Elmo, MN 55042 Title Michael Burress Tom Scharn:tisen &(!;J 10010 240th St N Soandia, MN 55073 ~....P' h:c:-p5--- 8118 181st Ave N Forest Lake, MN 55025 f/c'<-zo //<"J (Be sure to complete the reverse side of this application) This fonn will be made available in alternative fonnat (ie. large print, braille) upon request. Page I of2 (Continued on Back) Acknowledgment , Page 2 of2 Gambling Site Authorization I hereby consent that local law enforcement officers, the board or agents of the board, or l. the commissioner of revenue or public safety Of agents of the commissioners, may enter the premises to en force the law. Bank Records Information The board is authorized to inspect the bank records of the gambling acCO\U1t whenever necessary to fulfill requirements of current gambling rules and Jaw_ Organization License Authorization I hereby authorize the Gambling Control Board to modify the class of organization license to be consistent with the class of permit being applied for. Oath I dec Jare that: I have read this application and all information submitted to the board is true, accurate, and complete; 7. 2. all other required information has been fully disclosed; 3, I am the chief executive officer'ofthe organization; 4. r assume full responsibility for the fair and lawful operation of all activities to be i;X)nducted; S. 1 will familiarize myself with the laws of Minnesota governing lawful gambling and rules of the board and agree, iflicemed, to abide by those laws and rules, including amendments to them; 6. any changes in application infonnation will be submitted to the board and local unit of government within ten days of the change; and I understand that failure to provide required information or providing false or misleading information may result in the denial. or revocation ofthe licehse. '~:~;exeeutiv: officer (Designee may not sign) 7 ~ ~t9 -<I? z.-- Date On behalf of the city, I hereby acknowledge this ~plicw.on for lawful gambling activity at thepremises..located within the ci ty's j urisdictio n. and that a resel uti on specifically approving or denying the application will be forwarded to C the applying organi23tion. II Print , eOfC~J&: ~" ,,~~ .;; Signature of city per~1U1el receiving application Ilk) For the townshin: On behalf of the township. I acknowledge that the organization is applying to conduct lawful gambling activity within the township limits. Print name of township A township has no statutory authority to approve or deny an application (Minn. Stat. sec. 349.213. subd. 2). Signature of township official receiving application 1----.1__ Title Date For the county: On behalf of the county. I hereby acknowledge this application for lawful gambling activity at Print name of county the premises located within the county's jurisdiction. and that a resolution specifically approving or denying the application will be forwarded to the applying organization; Signature of county personnel receiving application The information requested on this form (and any attachments) will be used by the Gambling Control Board (Board) to determine your qualifications to be involved in lawful gambling activities in Minnesota, and to assist the Board in conducting a background investigation of you. You have the right to refuse to supply the information ret.:luested; however, if you refuse to supply this information; the Board may not be able to determine your qualifications and, as a consequence~ may refuse to issue you a license. If you supply the information requested, the Board will be able to process your application. Title Your name and address will be public information when received by the Board. AU the other information that you provide will be private data about you until the Board issues your license. When the Board Issues your license. all of the information that you have provided to the Board in the process of applying for your license wiU become public. If the Board does not issue you a license, all the information you bave provided in the process of applying for a license remains private, with the exception of your name and address which will remain public. Private data about you are available only to I Date Board whose work assignment requires that they have access to the information; the Minnesota Department of Public Safety; the Minnesota Attorney General; the Minnesota Conunissioners of Administration, Finance, and Revenue; the Minnesota Legislative Auditor, national and international gambling regulatory agencies; anyone pursuant to court order; other individuals and agencies that are specifically authorized by state or federal law to have access to th e information; individuals and agencies for which Jawor . Minnesota Lawful Gambling Lease for Pull-Tab, Paddlewheel, Tipboard, and/or Raffle Activity - LG221 Name of Legal Owner of Premises Street Address City state Zip Daytime Phone oif-t.- IYe.-;/I 7701" bP~ /i'C",L-'-=A_(."" /o/",V' s:$"o/-, U/-C.:>3- 70 Name of Lessor Street Address City state Zip Daytime Phone (If same as legal owner, write In "SAME") A-lIrl r h../-.5e.-f C8f'? c~~v-,/k..eR .,.~~",Ik /"7;l/,5Jo38"ai7i-t::'-3 I/g?, Name of Leased Premises Street Address City Zip Daytime Phone tv,,'se.c..-. J ,4-ZZ"t-Q.-,P....J 7o?5'" ~.$ ,c:c~~v,/lc- /rP.>50 6/-&5'3 /077 Name of Lessee (name of organization leasing the premises) GeB license no. of organization Daytime Phone oc",~ Sr<>~..- ~ c--k..5 8-038= ~/- 9'?.y- 7z.z Rent Information Lawful Gambling Activity Type of gamb. Iing.sgjivity that will be conducted. at this gambling premis~. Check all t /cl~Y~ J::I:;~:: ~UII-Tab~t~;i;: erm of Lease Amended Lease Only The term of this lease agreement will be concurrent with If this is an amended lease showing changes occur- the premises permit issued by the Gambling Control ring during the term of the current premises permit, Board, unless terminated sooner by mutual consent of write in the date that the changes will be effective the lessor and lessee, ~.--i.L.J eZ-. Both parties that signed the lease must initial and date all changes. . Total rent cannot exceed $1,000 per month for all non-bingo activity for this premises. . For bingo actMty, use lease form LG222. . For pull-tab dispensing machines, use lease form LG223. Sketch and Dimensions of Leased Area SketCh: For all areas being leased for the conduct of gambling and storage of gambling product at this premises, attach a sketch (drawing) showing: (1) the leased area(s), and (2) the dimensions. Dimensions The leased areas are: c:; 8' feet by feet by feet by feet by feet by Storage Storage I . An organization may not pay rent to itself or to any of its affiliates for space used for the conduct of lawful gambling. Rent to be paid per month $ (If no rent is to be paid. indicate -0-) /00 For Premises Permit Renewal Applications Only: If no changes have been made at the site, you 0'0 not have to complete this section or provide a sketch. feet for a total of feet for a total of feet for a total of feet for a total of feet for a total of . Combined total 4/8 square feel. square feel. square feet. square feel. square feel. square feel. ,,4\.-, t app1ti( "A'f~! (/ /F"t '- n Tipboards 9.}9/':'" Questions on this form should be directed to the Licensing Section of the Gambling Control Board (Board) at 651-639- 4000. This pubiicatlon will be made available In alternative format (i.e. large print. Braille) upon request. Hearing impaired indMduals using a 1TY may call the Minnesota Relay Service at 1-80Cl-627-3529 and ask to place a call to 651-639-4000. The information requested on this form will become pubiic information when received by the Board, and will be used to determine your compfiance wilh MinneSota statutes and rules governing lawful gambiing activities. page 1 of 2 . 1/99 Lease for Pull-Tab, Paddlewheel, Tipboard, and/or Raffle Activity - LG221 I LESSOR PROHIBITIONS I agents are found to be solely 4. The lessor shall not modify or Management of Gambling responsible for any illegal gambling terminate this lease in whole or in part Prohibited conducted at that site that is due to the lessor's violation of the prohibited by Minnesota Rules, part provisions listed on this fease. 7861.0050, subpart 1, or Minnesota statutes, section 609.75, unless the Arbitration Process organization's agents responsible for The lessor agrees to arbitration when a the illegal gambling activity are also violation of these lease provisions is agents or employees of the lessor. alleged. The arbitrator shall be the CRG. 4. The lessor shall not modify or .. terminate the lease in whole or in part IACCESS TO PERMITTED PREMISE~ because the organization reported to . a state or local law enforcement State of Minnesota and Law authority or the board the occurrence Enforcement ~ the.site of illegal gambling activtty The board and its agents, the m which the organization did not commissioners of revenue and public participate. safety and their agents,. and law Other Prohibitions enforcement personnel have access to the permitted premises at any 1. Thelessorwillnotimposerestrictions reasonable time during the business on the organization wtth respect to hours of the lessor. providers (distributors) of gambling- related equipment and services or in OrganiZation the use of net profits for lawful The organization has access to the purposes. permitted premises during any time 2. The lessor, the lessor's immediate reasonable and when necessary for the family, and any agents or employees conduct of lawful gambling on the of the lessor will not require the premises. organization to perform any action I I that would vioiate statute Or rule. LESSOR RECORDS MAINTAINED 3. If there is a dispute as to whether any The lessor shall maintain a record of all of these lease provisions have been money received from the ~rganlzatlon, violated, the lease will remain in" effect and make. the record available to the pending a final determination by the board and tts agents, the commiSSIOners Compliance Review Group (CRG) of of revenue and. public safety and their the Gambling Control Board. agents u~on demand.. The record shall bemamtalned for apenod of 3-1/2 years. The owner of the premises or the lessor will not manage the conduct of gambling at the premises. Participation as Players Prohibited The lessor, the lessor's immediate family, and any agents or gambling employees of the lessor will not participate as players in the conduct of lawful gambling on the premises. Illegal Gambling 1. The lessor is aware of the prohibition against illegal gambling in Minnesota Statutes, section 60S.75, and the penalties for illegal gambling violations in Minnesota Rules, part 7861.0050, subpart 3. 2. To the best of the lessor's knowledge, the lessor affirms that any and all games or devices located on the premises are not being used, and are not capable of being used, in a manner that violates the prohibitions against illegal gambling in Minnesota Statutes, section 609.75, and the penalties for illegal gambling violations in Minnesota Rules, part 7861.0050, subpart 3. 3. Notwithstanding Minnesota Rules, part 7861.0050, subp. 3, an organization must continue making rent payments, pursuant to the terms of the lease, if the organization or its OTHER OBLIGATIONS AND AGREEMENTS - Attachment All obligations and agreements between the organization and the lessor are contained in or attached to this lease. (Attach additional sheels if necessary. Any attachments to this lease must be dated and signed by both the lessor and the lessee.) This lease is the total and only agreement between the lessor and the organization conductin9 lawful gambling activities other than bingo and pull-tab dispensing devices. There is no other agreement and no other consideration required between the parties as~ to the lawful gambling and other matters related to this lease. Any changes in this lease will be submitted to the Gamb' g ontrr/rd ~ prior to the effective date of the change. {/~1, ;2-0Z - 7~U>-&>2- s' IZ ion Official (Lessee) Date V IJ(:cI.,,;'/ .:r. J!, N<<.a c:- Print Name and Tille of Lessee Page 2 012 1/99 , State of Minnesota Gambling Control Board Premises Permit Renewal Application For Board Use Only Amt Pd Check # 214PPR Printed: 3/112002 License Number:B-03800-008 Effective Date: 10/112000 Expiration Date: 9/3012002 Name of Organization: Dead Broke Saddle Club Gambling Premises Information Name of the establishment where gambling will be conducted Trio Inn 7082 Centerville Rd Centerville, MN 55038 County: Anoka Note: Our records show the premises is located within the city limits Lessor Information L /~,C' ) ",-.{.~ H,v' ,,-;s-03B Square footage leased per month: {/O Rent paid per month: ya? Square footage leased per bingo occasion: Rent paid per bingo occasion: p (2J/ Name of the property owner (If different): Vr:ev/ /tOri- 1-",,/><-- C:-Io Ccw/",/(j,/lc,f'cJ2 Bingo Activity Our records indicate that Bingo is not conducted on these premises. l.f~yo:rc~ Storage Information st 7C /76.) ..-( 5"<'- 19680 Hen-9ft Ave Forest Lake, MN 55025 hi,",:)"', H"l/ S-..5-0 38 /1",)->(.. fr""--,,,- r- $",.,... 4...- Tile Ct"lD~ B..llA 1650 South Lake St Forest Lake, MN 55025 Bank Information. Gambling Bank Account Number: 3011821 On dIe lines provided below list the name, address and title of at least two persons apthorized to sign checks and make deposits and withdrawals for the gambling account. The organizatjon's treasurer may not handle gambling funds. Name Address 9243 N 55th St City, State, Zip Code Lake Elmo, MN 55042 Title Michael Burress "- Tom Schaffheusen 10010 240th St N Scandia, MN 55073 CG"C' 13&~/.e M l--.~ Clettef'ttln /A....#Z'.-/-c....-_ 8118 181st Ave N' Forest Lake, MN 55025 -fv. L/.,;c.."'C NeS (Be sure to complete the reverse side oftbis application) This form will be made available in alternative fonnat (ie: large print, braille) upon request. Page 1 of2 (Continued on B/JiOk) Gambling Site Authorization I hereby consent that local law enforcement officers, the board or agents of the board, or the commissioner of revenue or public safety or agents of the commissioners, may enter the premises to enforce the law. Bank &cords fuformation The board is authorized to inspect the bank records of the gambling ~count whenever necessary to fulfill requirements of current gambling mles and law. Organization License Authorization I hereby authorize the Gambling Control Board to modify the class of organization license to be consistent with the class of pennit being applied for. Acknowledgment Oath ] declare that: 1. I ha\i:e read this application and all info rmation submitted to the board is true, accurate, and complete; 7. 2. all other required information has been fully disclosed; 3. I am the chiefexecutive officer of the organization; 4. I assume fun responsibility for the fair and lawful operation of all activities to be conducted; 5. I will familiarize myself with the laws of Minnesota governing lawful gambling and roles of the board and agree, if licensed, to abide by those laws and rules, including amendments to the~ , Page 2 of2 6. any changes in application information will be submitted to the board and local unit of government within ten days of the change; and I und.erstand that failure to provide required information or providing false or misleading information may result in the denial or revocation of the license. 7-,7.'::/-<::>2.-- Date On behalfofthe city, I hereby acknowledge this application I for tawful gambling activity at the premises located within Print n e of city ~/ the city's jurisdiction, and that arerolutionspecifically ~ ./ ~ t';'::;' approving or denying the application will be forwardelf tn _" ~4.i" AA9~ J.t..-.;" AI!:, / the applying organization. Signa.u;re of ci personnel receiving application l' /~ tfJ /.., Date Title For the townshio: On behalf of the township, I acknowledge that the organization is applying to conduct lawful gambling activit)' within the township 15mi15. Print name oftownship A township has no statutory authority to approve or deny an application (Minn. Stat sec. 349.213, subd. 2). Signature of township official receiving application / / Title Date For the county: On behalf of the county, 1 hereby acknowledge this application for lawful gambling activity at Print name of county the premises located within the county's jurisdiction. and that a resolution specifically approving or denying the application will be forwarded to the. applying organization. Signature of county persQnnel receiving application The information requested On this fonn (and any attachments) will be used by the Gambling Control Board (Board) t6 determine your qualifications to be involved in lawful gambling activities in Minnesota, and to assist the Board in conducting a background investigation of you. You have the right to refuse to supply the information requested; however, if you refuse to suppLy this information, the Board may not be able to deterniine your qualifications and, as a consequence, may refuse to issue you a license. If you supply the information requested, the Board will be able to process your application. Title Your name and address will be public information when received by the Board. All the other information that you provide will be private data about you until the Board issues your license. When the Board issues your license, all of the infortnation that you have provided to the Board in the process of applying for your license will become public. If the Board does not issue you a license, all the information you have provided in the process of applying for a . license remains private, with the e.,'Cception of your name an.d address which will remain public. Private data about you are available only to / / Date Board whose work assignment requires that they have access to the information; the Minnesota Department of Public Safety; the Minnesota Attorney General; the Minnesota Commissioners of Administration, Finance, and Revenue; the Minnesota Legislative Auditor, national and international gambling regulatory agencies; anyone pursuant to court order; other "individuals and agencies that are specifically authorized by state or federal law to have access to the iflformation; individuals and agencies for which lawor . , Minnesota Lawful Gambling Lease for Pull-Tab, Paddlewheel, Tipboard, and/or Raffle Activity - LG221 Name of Legal Owner of Premises Street Address City State Zip Daytime Phone .rJ f L-r;;: /. &5/0 Ce..t7-~./lc #,..f L'~~ .t..~{~.> C5f-{lZ? 2'j j ,rez..<./. i' oqr-&.;z......_ //2/ L033 Name of lessor Street Address City Slate Zip Daytime Phone (If same as legal owner, write in "SAME") ,54: "" c.- Name of Lea$ed Premises Street Address City Zip Daytime Phone -;r/b z-;. r'-- 708~ Cc:"",/-~p-;~C' "f-e: (-::C'''"'k~?/./I /f'p<:r503b ,(,51-0'.-21' 5 Name of Lessee (name af organization leasing the premises) GCB license no. of organization Daytime Phone - J;7-~..f7 L',;.~", i-e _"i...~Uk c.b..J 8-0.J80~ cJ-I- ~;: $I 7ZZ.5"' ' ~- Rent Information -.;:,' -c;; . Total rent cannot exceed $1,000 per month for all non-bingo activity for this premises. l . For bingo activity, use lease form LG222. . For pull-tab dispensing machines, use lease forf\l LG223. Sketch and Dimensions of Leased Area Sketch: For all areas being leased for the conduct of gambling and storage of gambling product at this premises, attach a sketch (drawing) showing: (1) the leased area(s), and (2) the dimensions. Dimensions The leased areas are: ~ 8 feet by feet by feet by feet by feet by Storage Storage . An organization may not pay rent to itself or to any of its affiliates for space used for the conduct of lawful gambling. Rent to be paid per month $ (If no rent is to be paid, indicate -0-) 1/00 For Premises Permit Renewal Applications On',y: If no changes have been made at the site, you do not have to complete this section or provide a sketch. feet for a total of feet for a total of feet for a total of feet for a total of feet for a total of Combined total tJCo square feet. square feel. square feel. square feet. square feet. square feel. '/0 Lawful Gambling Activity ..y>......... T m.bling activity that will be conducted at this gambling premises. Check all that appl'j1/.'?' /'#1 '/'-1,,-<>2- '//Olf'. i7 1. 11'''-'1 Paddlewheels [K] Pull-Tabs 0 Raffles ~ Tiplioards<'17' ~ m of Lease Amended Lease Only The term of this iease agreement will be concurrent with the premises permit issued by the Gambling Control Board, unless terminated sooner by mutual consent of the lessor and lessee. If this is an amended lease showing changes occur- ring during the term of the current premises permit, wrjtjJ in the date that the changes will be effective ...L-1 /'1 /0 2..,.. Both parties that signed the lease must initial and date all changes. eestions on this form should be directed to the Licensing ction of the Gambling Control Board (Board) at 651-639- 4000. This publication will be made available in alternative format (i.e. large print, Braille) upon request. Hearing impaired individuals using a TTY may call the Minnesota Relay Service at 1-800-627-3529 and ask to place a call to 651-639-4000. The information requested on this form will become pUblic information when received by the Board, and will be used to determine your compliance with Minnesota statutes and rules governing lawful gambling activities. Page 1 of 2 1/99 , lease for Pull-Tab, Paddlewheel, Tipboard, and/or Raffle Activity - lG221 I LESSOR PROHIBITIONS I Management of Gambling Prohibited The owner of the premises or the lessor will not manage the conduct of gambling at the premises. Participation as Players Prohibited The lessor, the lessor's immediate family, and any agents or gambling employees of the lessor will not participate as players in the conduct of lawful gambling on the premises. Illegal Gambling 1. The lessor is aware of the prohibition against illegal gambling in Minnesota Statutes, section 609.75, and the penalties for il/egal gambling violations in Minnesota Rules, part 7861.0050, subpart 3. 2. To the best of the lessor's knowledge, the lessor affirms that any and all games or devices located on the premises are not being used, and are not capable of being used, in a manner that violates the prohibitions against illegal gambling in Minnesota statutes, section 609.75, and the penalties for il/egal gambling violations in Minnesota Rules, part 7861.0050, subpart 3. 3. Notwithstanding Minnesota Rules, part 7861.0050, subp. 3, an organization must continue making rent payments, pursuant to the terms of the lease, if the organization or its agents are found to be solely responsible for any illegal gambling conducted at that site that Is prohibited by Minnesota Rules, part 7861.0050, subpart 1, or Minnesota Statutes, section 609.75, unless the organization's agents responsible for the illegal gambling activity are also agents or employees of the lessor. 4. The lessor shall not modify or terminate the lease in whole or in part because the organization reported to a state or local law enforcement authority or the board the occurrence at the site of,iIIegal gambling activity in which the organization did not participate. Other Prohibitions 1. The lessor will not impose restrictions on the organization with respect to providers (distributors) of gambling- related equipment and services or in the use of net profits for lawfui purposes. 2. The lessor, the lessor's immediate family, and any agents or employees of the lessor will not require the organization to perform any action that would violate statute or rule. 3. Ilthere is a dispute as to whether any of these lease provisions have been violated, the lease will remain in effect pending a final determination by the Compliance Review Group (CRG) of the Gambling Control Board. 4. The lessor shall not modify or terminate this lease in whole or in part pue to the lessor's violation of the .provisions listed on this iease. Arbitration Process The lessor agrees to arbitration when a violation of these lease provisions is alleged. The arbitrator shall be the CRG. IACCESS TO PERMITTED PREMISESI State of Minnesota and Law Enforcement The board and its agents, the commissioners of revenue and public safety and their agents, and law enforcement personnel have access to the permitted premises at any reasonable time during the business hours of the lessor. Organization The organization has access to the permitted premises during' any time reasonable and when necessary for the conduct of lawful gambling on the premises. I LESSOR RECORDS MAINTAINED I The lessor shall maintain a record of all money received from the organization, and make the record available to the board and its agents, the commissioners of revenue and public safety and their agents upon demand. The record shall be maintained for a period of 3-1/2 years. OTHER OBLIGATIONS AND AGREEMENTS -Attachment All obligations and 1jgreements between the organization and the lessor are contained in or attached to this lease. (Attach additional sheets if necessary. Any attachments to this lease must be dated and signed by both, the lessor and the lessee.) This iease is the total and only agreement between the lessor and the organization conducting lawful gambling activities other than bingo and puil-tab dispensing devices. There is no other agreement and no other consideration required between the parti"?-":No the lawful gambling and other matiers reiated to this lease. Any changes in this lease wiil be submitted to the Ga'lloiing /tiontrol Board ten days prior to the effective date of the change. ~/I1f' //- /lff<> l ///;7~'''' 7-)3-QJ- 7~:Z&-oc- Signature of Lessorl '-' [/ J Date Date 7(~ I" /1?C/iIPJI/L/ A<fS Prirr( Name and Title of Lessor Page 2 of2 1/99 , 1880 Main Street . Centeroil[e, M'J{ 55038 (651) 429-3232 .:r~ (651) 429-8629 RESOLUTION NO, #02-041 A RESOLUTION AWARDING THE SALE OF $635,000 GENERAL OBLIGATION IMPROVEMENT BONDS OF 2002 FIXING THEIR FORM AND SPECIFICATIONS; DIRECTING THEIR EXECUTION AND DELIVERY; AND PROVIDING FOR THEIR PAYMENT BE IT RESOLVED By the City Council of the City of Centerville, Anoka County, Minnesota (City) as follows: Section L Sale of Bonds, L01. The proposal of (purchaser) to purchase the Bonds of the City described in the Terms of Offering thereof is hereby found and determined to be the highest and best proposal received pursuant to duly advertised notice of sale and is hereby accepted, the proposal being to purchase the Bonds at a price of $ plus accrued interest to date of delivery, for Bonds bearing interest as follows: Year of Maturitv 2005 2006 2007 2008 2009 Interest Rate Year of Maturity 2010 2011 2012 2013 2014 Interest Rate Net interest cost: % 1.02, The sum of$ being the amount proposed by the Purchaser in excess of will be credited to the Debt Service Fund hereinafter created, The City Clerk is directed to deposit the goqd faith check of the Purchaser, pending completion of the sale of the Bonds, and to return the good faith checks of the unsuccessful proposers forthwith, The Mayor and Clerk-Treasurer are directed to execute a contract with the Purchaser on behalf of the City_ . 1. 03, The City will forthwith issue and sell the Bonds pursuant to Minnesota Statutes, Chapter 429 (Act) in the total principal amount of $635,000 originally dated October 1, 2002, in the denomination of $5,000 each or any integral multiple thereof, numbered No, R-I, upward, SJB-219247vl CE155-19 , bearing interest as above set forth, and maturing serially on February] in the years and amounts as follows: Year Amount Year Amount 2005 55,000 20]0 65,000 2006 55,000 2011 70,000 2007 60,000 20]2 70,000 2008 60,000 2013 70,000 2009 65,000 2014 75,000 1.04. Optional Redemption. The City may elect on February ], 2008, and on any day thereafter to prepay Bonds due on or after February ], 2009. Redemption may be in whole or in part and if in part, at the option of the City and in such manner as the City will determine. If less than all Bonds of a maturity are called for redemption, the City will notify DTC (as defined in Section 7 hereof) of the particular amount of such maturity to be prepaid. DTC will determine by lot the amount of each participant's interest in such maturity to be redeemed and each participant will then select by lot the beneficial ownership interests in such maturity to be redeemed. Prepayments will be at a price of par plus accrued interest. . 1.05. Term Bonds. To be completed if Term Bonds are requested by the Purchaser. Section 2. Registration and Payment. 2.01. Registered Form. The Bonds will be issued only in fully registered form. The interest thereon and, upon surrender of each Bond, the principal amount thereof, is payable by check or draft issued by the Registrar described herein. 2.02. Dates: Interest Payment Dates. Each Bond will be dated as of the last interest payment date preceding the date of authentication to which interest on the Bond has been paid or made available for payment, unless (i) the date of authentication is an interest payment date to which interest has been paid or made available for payment, in which case the Bond will be dated as of the date of authentication, or (ii) the date of authentication is prior to the first interest payment date, in which case the Bond will be dated as of the date of original issue. The interest on the Bonds is payable on February 1 and August 1 of each year, commencing August 1, 2003, to the registered owners of record thereof as of the close of business on the fifteenth day of the immediately preceding month, whether or not that day is a business day. 2.03. Registration. The City will appoint a bond registrar, transfer agent, authenticating agent and paying agent (Registrar). The effect of registration and the rights and duties of the City and the Registrar with respect thereto are as follows: (a) Register. The Registrar must keep at its principal corporate trust office a bond register in which the Registrar provides for the registration of ownership of Bonds . and the registration of transfers and exchanges of Bonds entitled to be registered, transferred or exchanged. SJB-219247vl CEJ55-19 (b) Transfer of Bonds_ Upon surrender for transfer of a Bond duly endorsed by the registered owner thereof or accompanied by a written instrument of transfer, in form satisfactory to the Registrar, duly executed by the registered owner thereof or by an attorney duly authorized by the registered owner in writing, the Registrar will authenticate and deliver, in the name of the designated transferee or transferees, one or more new Bonds of a like aggregate principal amount and maturity, as requested by the transferoL The Registrar may, however, close the books for registration of any transfer after the fifteenth day of the month preceding each interest payment date and until that interest payment date_ (c) Exchange of Bonds_ When Bonds are surrendered by the registered owner for exchange the Registrar will authenticate and deliver one or more new Bonds of a like aggregate principal amount and maturity as requested by the registered owner or the owner's attorney in writing, (d) Cancellation. Bonds surrendered upon transfer or exchange will be promptly cancelled by the Registrar and thereafter disposed of as directed by the C,ity, (e) Improper or Unauthorized Transfer_ When a Bond is presented to the Registrar for transfer, the Registrar may refuse to transfer the Bond until the Registrar is satisfied that the endorsement on the Bond or separate instrument of transfer is valid and genuine and that the requested transfer is legally authorized, The Registrar will incur no liability for the refusal, in good faith, to make transfers which it, in its judgment, deems improper or unauthorized, (f) Persons Deemed Owners, The City and the Registrar may treat the person in whose name a Bond is registered in the bond register as the absolute owner of the Bond, whether the Bond is overdue or not, for the purpose of receiving payment of, or on account of, the principal of and interest on the Bond and for all other purposes and payments so made to registered owner or upon the owner's order will be valid and effectual to satisfy and discharge the liability upon the Bond to the extent of the sum or sums so paid_ (g) Taxes. Fees and Charges_ The Registrar may impose a charge upon the owner thereof for a transfer or exchange of Bonds, sufficient to reimburse the Registrar for any tax, fee or other governmental charge required to be paid with respect to the transfer or exchange_ (h) Mutilated. Lost. Stolen or Destroyed Bonds_ If a Bond becomes mutilated or is destroyed, stolen or lost, the Registrar will deliver a new Bond of like amount, number, maturity date and tenor in exchange and substitution for and upon cancellation of the mutilated Bond or in lieu of and in substitution for a Bond destroyed, stolen or lost, upon the payment of the reasonable expenses and charges of the Registrar in connection therewith; and, in the case of a Bond destroyed, stolen or lost, upon filing with the Registrar of evidence satisfactory to it that the Bond was destroyed, stolen or lost, and of SJB-219247vl CE155-19 the ownership thereof, and upon furnishing to the Registrar of an appropriate bond or indemnity in form, substance and amount satisfactory to it and as provided by law, in which both the City and the Registrar must be named as obligees. Bonds so surrendered to the Registrar will be cancelled by the Registrar and evidence of such cancellation must be given to the City. If the mutilated, destroyed, stolen or lost Bond has already matured or been called for redemption in accordance with its terms it is not necessary to issue a new Bond prior to payment. (i) Redemption. In the event any of the Bonds are called for redemption, notice thereof identifying the Bonds to be redeemed will be given by the Registrar by mailing a copy of the redemption notice by first class mail (postage prepaid) to the registered owner of each Bond to be redeemed at the address shown on the registration books kept by the Registrar and by publishing the notice if required by law. Failure to give notice by publication or by mail to any registered owner, or any defect therein, will not affect the validity of the proceedings for the redemption of Bonds. Bonds so called for redemption will cease to bear interest after the specified redemption date, provided that the funds for the redemption are on deposit with the place of payment at that time. 2.04. Ap90intment of Initial Registrar. The City appoints U.S. Bank National Association, St. Paul, Minnesota, as the initial Registrar. The Mayor and the -Treasurer are authorized to execute and deliver, on behalf of the City, a contract with the Registrar. Upon merger or consolidation of the Registrar with another corporation, if the resulting corporation is a bank or trust company authorized by law to conduct such business, the resulting corporation is authorized to act as successor Registrar. The City agrees to pay the reasonable and customary charges of the Registrar for the services performed. The City reserves the right to remove the Registrar upon 30 days' notice and upon the appointment of a successor Registrar, in which event the predecessor Registrar must deliver all cash and Bonds in its possession to the successor Registrar and must deliver the bond register to the successor Registrar. On or before each principal or interest due date, without further order of this Council, the -Treasurer must transmit to the Registrar monies sufficient for the payment of all principal and interest then due. 2.05. Execution. Authentication and Deliverv. The Bonds will be prepared under the direction of the and executed on behalf of the City by the signatures of the Mayor and the, provided that those signatures may be printed, engraved or lithographed facsimiles of the originals. If an officer whose signature or a facsimile of whose signature appears on the Bonds ceases to be such officer before the delivery of a Bond, that signature or facsimile will nevertheless be valid and sufficient for all purposes, the same as if the officer had remained in office until delivery. Notwithstanding such execution, a Bond will not be valid or obligatory for any purpose or entitled to any security or benefit under this Resolution unless and until a certificate of authentication on the Bond has been duly executed by the manual signature of an authorized representative of the Registrar. Certificates of authentication on different Bonds need not be signed by the same representative. The executed certificate of authentication on a Bond is conclusive evidence that it has been authenticated and delivered under this Resolution. When the Bonds have been so prepared, executed and authenticated, the City Clerk will deliver the same to the Purchaser upon payment of the purchase price in accordance with the contract of sale SJB.219247vl CE155-19 heretofore made and executed, and the Purchaser is not obligated to see to the application of the purchase price. . 2.06. Tem90rary Bonds. The City may elect to deliver in lieu of printed definitive Bonds one or more typewritten temporary Bonds in substantially the form set forth in Section 3 with such changes as may be necessary to reflect more than one maturity in a single temporary bond. Upon the execution and delivery of definitive Bonds the temporary Bonds will be exchanged therefor and cancelled. Section 3. Form of Bond. 3.01. The Bonds will be printed or typewritten in substantially the following form: [Face of the Bond] No.R- $ UNITED STATES OF AMERICA STATE OF MINNESOTA COUNTY OF ANOKA CITY OF CENTERVILLE GENERAL OBLIGATION IMPROVEMENT BOND OF 2002 Rate Maturity Date of Original Issue CUSIP October 1, 2002 Registered Owner: Cede & Co. The City of Centerville, Minnesota, a duly organized and existing municipal corporation in Anoka County, Minnesota (City), acknowledges itself to be indebted and for value received hereby promises to pay to the Registered Owner specified above, the principal sum of $ on the maturity date specified above, with interest thereon from the date hereof at the annual rate specified above, payable February I and August I in each year, commencing August 1, 2003, to the person in whose name this Bond is registered at the close of business on the fifteenth day (whether or not a business day) of the immediately preceding month. The interest hereon and, upon presentation and surrender hereof, the principal hereof are payable in lawful money of the United States of America by check or draft by U.S. Bank National Association, S1. Paul, Minnesota, as Bond Registrar, Paying Agent, Transfer Agent and Authenticating Agent, or its designated successor under the Resolution described herein. For the prompt and full payment of such principal and interest as the same respectively become due, the full faith and credit and taxing powers of the City have been and are hereby irrevocably pledged. SJB-219247vl CE155-19 The City may elect on February 1,2008, and on any day thereafter to prepay Bonds due on or after February 1, 2009. Redemption may be in whole or in part and if in part, at the option of the City and in such manner as the City will determine. If less than all Bonds of a maturity are called for redemption, the City will notify Depository Trust Company (DTC) of the particular amount of such maturity to be prepaid. DTC will determine by lot the amount of each participant's interest in such maturity to be redeemed and each participant will then select by lot the beneficial ownership interests in such maturity to be redeemed. Prepayments will be at a price of par plus accrued interest. The City Council has designated the issue of Bonds of which this Bond forms a part as "qualified tax exempt obligations" within the meaning of Section 265(b)(3) of the Internal Revenue Code of 1986, as amended (the Code) relating to disallowance of interest expense for financial institutions and within the $10 million limit allowed by the Code for the calendar year of issue. This Bond is one of an issue in the aggregate principal amount of $635,000 all of like original issue date and tenor, except as to number, maturity date, redemption privilege, and interest rate, all issued pursuant to a resolution adopted by the City Council on August 28;' 2002 (the Resolution), for the purpose of providing money to defray the expenses incurred and to be incurred in making local improvements, pursuant to and in full conformity with the Constitution and laws of the State of Minnesota, including Minnesota Statutes, Chapter 429, and the principal hereof and interest hereon are payable from special assessments against property specially benefited by local improvements, as set forth in the Resolution to which reference is made for a full statement of rights and powers thereby conferred. The full faith and credit of the City are irrevocably pledged for payment of this Bond and the City Council has obligated itself to levy ad valorem taxes on all taxable property in the City in the event of any deficiency in special assessments pledged, which taxes may be levied without limitation as to rate or amount. The Bonds of this series are issued only as fully registered Bonds in denominations of $5,000 or any integral multiple thereof of single maturities. As provided in the Resolution and subject to certain limitations set forth therein, this Bond is transferable upon the books of the City at the principal office of the Bond Registrar, by the registered owner hereof in person or by the owner's attorney duly authorized in writing, upon surrender hereof together with a written instrument of transfer satisfactory to the Bond Registrar, duly executed by the registered owner or the owner's attorney; and may also be surrendered in exchange for Bonds of other authorized denominations. Upon such transfer or exchange the City will cause a new Bond or Bonds to be issued in the name of the transferee or registered owner, of the same aggregate principal amount, bearing interest at the same rate and maturing on the same date, subject to reimbursement for any tax, fee or governmental charge required to be paid with respect to such transfer or exchange. The City and the Bond Registrar may deem and treat the person in whose name this Bond is registered as the absolute owner hereof, whether this Bond is overdue or not, for the purpose of receiving payment and for all other purposes, and neither the City nor the Bond Registrar will be affected by any notice to the contrary. SJB-219247vl CE155-19 IT IS HEREBY CERTIFIED, RECITED, COVENANTED AND AGREED that all acts, conditions and things required by the Constitution and laws of the State of Minnesota, to be done, to exist, to happen and to be performed preliminary to and in the issuance of this Bond in order to make it a valid and binding general obligation of the City in accordance with its terms, have been done, do exist, have happened and have been performed as so required, and that the issuance of this Bond does not cause the indebtedness of the City to exceed any constitutional or statutory limitation of indebtedness. This Bond is not valid or obligatory for any purpose or entitled to any security or benefit under the Resolution until the Certificate of Authentication hereon has been executed by the Bond Registrar by manual signature of one of its authorized representatives. IN WITNESS WHEREOF, the City of Centerville, Anoka County, Minnesota, by its City Council, has caused this Bond to be executed on its behalf by the facsimile or manual signatures of the Mayor and City Clerk and has caused this Bond to be dated as of the date set forth below. Dated: CITY OF CENTERVILLE, MINNESOTA (Facsimile) (Facsimile) City Clerk Mayor CERTIFICATE OF AUTHENTICATION This is one of the Bonds delivered pursuant to the Resolution mentioned within. U.S. BANK NATIONAL ASSOCIATION By Authorized Representative SJB-219247vl CE155-19 The following abbreviations, when used in the inscription on the face of this Bond, will be constructed as though they were written out in full according to applicable laws or regulations: TEN COM -- as tenants in common UNIF GIFT MIN ACT Custodian (Cust ) (Minor) TEN ENT -- as tenants by entireties under Uniform Gifts or Transfers to Minors IT TEN -- as joint tenants with right of survivorship and not as tenants in common Act. . . . . (State) Additional abbreviations may also be used though not in the above list. ASSIGNMENT For value received, the undersigned hereby sells, assigns and transfers unto the within Bond and all rights thereunder, and does hereby irrevocably constitute and appoint attorney to transfer the said Bond on the books kept for registration of the within Bond, with full power of substitution in the premises. Dated: Notice: The assignor's signature to this assignment must correspond with the name as it appears upon the face of the within Bond in every particular, without alteration or any change whatever. Signature Guaranteed: NOTICE: Signature(s) must be guaranteed by a financial institution that is a member of the Securities Transfer Agent Medallion Program ("STAMP"), the Stock Exchange Medallion Program ("SEMP"), the New York Stock Exchange, Inc. Medallion Signatures Program ("MSP") or other such "signature guarantee program" as may be determined by the Registrar in addition to, or in substitution for, STAMP, SEMP or MSP, all in accordance with the Securities Exchange Act of 1934, as amended. SJB.219247vl CE155~19 The Bond Registrar will not effect transfer of this Bond unless the information concerning the assignee requested below is provided. Name and Address: (Include information for all joint owners if this Bond is held by joint account) Please insert social security or other identifying number of assignee PROVISIONS AS TO REGISTRATION The ownership of the principal of and interest on the within Bond has been registered on the books of the Registrar in the name of the person last noted below. Date of Registration Registered Owner Signature of Officer of Registrar Cede & Co. Federal ill #13-2555119 3.02. The City Clerk is directed to obtain a copy of the proposed approving legal opinion of Kennedy & Graven, Chartered, Minneapolis, Minnesota, which is to be complete except as to dating thereof and to cause the opinion to be printed on or accompany each Bond. SJB.219247vl CE155-19 Section 4. Payment; Security: Pledges and Covenants. 4.01. (a) The Bonds are payable from the Improvement Bonds of 2002 Debt Service Fund (Debt Service Fund) hereby created, and the proceeds of special assessments (Assessments) levied or to be levied for the Improvements described in Section 1.01 financed by the Bonds are hereby pledged to the Debt Service Fund. If a payment of principal or interest on the Bonds becomes due when there is not sufficient money in the Debt Service Fund to pay the same, the City Clerk is directed to pay such principal or interest from the general fund of the City, and the general fund will be reimbursed for the advances out of the proceeds of Assessments when collected. There is appropriated to the Debt Service Fund (i) capitalized interest financed from Bond proceeds, if any, (ii) any amount over the minimum purchase price paid by the Purchaser, and (iii) the accrued interest paid by the Purchaser upon closing and delivery ofthe Bonds. (b) The proceeds of the Bonds, less the appropnatlons made in paragraph (a), together with any other funds appropriated for the Improvements and Assessments collected during the construction of the Improvements will be deposited in a separate construction fund (which may contain separate accounts for each Improvement) to be used solely to- defray expenses of the Improvements and the payment of principal and interest on the Bonds prior to the completion and payment of all costs of the Improvement. Any balance remaining in the construction fund after completion of the Improvements may be used to pay the cost in whole or in part of any other improvement instituted under the Act. When the Improvements are completed and the cost thereof paid, the construction account is to be closed and subsequent collections of Assessments for the Improvements are to be deposited in the Debt Service Fund. 4.02. It is hereby determined that the Improvements will directly and indirectly benefit abutting property, and the City hereby covenants with the holders from time to time of the Bonds as follows: (a) The City has caused or will cause the Assessments for the Improvements to be promptly levied so that the first installment will be collectible not later than 2003 and will take all steps necessary to assure prompt collection, and the levy of the Assessments is hereby authorized. The City Council will cause to be taken with due diligence all further actions that are required for the construction of each Improvement financed wholly or partly from the proceeds of the Bonds, and will take all further actions necessary for the final and valid levy of the Assessments and the appropriation of any other funds needed to pay the Bonds and interest thereon when due. (b) City Council deficiency. In the event of any current or anticipated deficiency in Assessments, the will levy ad valorem taxes in the amount of the current or anticipated (c) The City will keep complete and accurate books and records showing: receipts and disbursements in connection with the Improvements and Assessments levied SJB-219247vl CE155-19 therefor and other funds appropriated for their payment, collections thereof and disbursements therefrom, monies on hand and, the balance of unpaid Assessments. (d) The City will cause its books and records to be audited at least annually and will furnish copies of such audit reports to any interested person upon request. 4.03. It is hereby determined that the estimated collections of Assessments and interest thereon for payment of principal and interest on the Bonds will produce at least five percent in excess of the amount needed to meet when due, the principal and interest payments on the Bonds and that no tax levy is needed at this time. 4.04. The City Clerk is authorized and directed to file a certified copy of this resolution with the County Auditor of Anoka County and to obtain the certificate required by Minnesota Statutes, Section 475.63. Section 5. Authentication of Transcript. 5.01. The oflicers of the City are authorized and directed to prepare and furnish to the Purchaser and to the attorneys approving the Bonds, certified copies of proceedings and records of the City relating to the Bonds and to the financial condition and affairs of the City, and such other certificates, aflidavits and transcripts as may be required to show the facts within their knowledge or as shown by the books and records in their custody and under their control, relating to the validity and marketability of the Bonds, and such instruments, including any heretofore furnished, may be deemed representations ofthe City as to the facts stated therein. 5.02. The Mayor and City Clerk are authorized and directed to certifY that they have examined the Official Statement prepared and circulated in connection with the issuance and sale of the Bonds and that to the best of their knowledge and belief the Oflicial Statement is a complete and accurate representation of the facts and representations made therein as of the date ofthe Official Statement. Section 6. Tax Covenant. 6.01. The City covenants and agrees with the holders from time to time of the Bonds that it will not take or permit to be taken by any of its oflicers, employees or agents any action which would cause the interest on the Bonds to become subject to taxation under the Internal Revenue Code of 1986, as amended (the Code), and the Treasury Regulations promulgated thereunder, in effect at the time of such actions, and that it will take or cause its oflicers, employees or agents to take, all affmnative action within its power that may be necessary to ensure that such interest will not become subject to taxation under the Code and applicable Treasury Regulations, as presently existing or as hereafter amended and made applicable to the Bonds. 6.02. (a) The City will comply with requirements necessary under the Code to establish and maintain the exclusion from gross income ofthe interest on the Bonds under Section 103 of the Code, incluqing without limitation requirements relating to temporary periods for SJB-219247vl CE155-19 investments, limitations on amounts invested at a yield greater than the yield on the Bonds, and the rebate of excess investment earnings to the United States if the Bonds (together with other obligations reasonably expected to be issued in calendar year 2002) exceed the small-issuer exception amount of $5,000,000. (b) For purposes of qualifYing for the small-issuer exception to the federal arbitrage rebate requirements, the City finds, determines and declares that the aggregate face amount of all tax-exempt bonds (other than private activity bonds) issued by the City (and all subordinate entities of the City) during the calendar year in which the Bonds are issued is not reasonably expected to exceed $5,000,000, within the meaning of Section 148(f)(4)(C) ofthe Code. 6.03. The City further covenants not to use the proceeds of the Bonds or to cause or permit them or any of them to be used, in such a manner as to cause the Bonds to be "private activity bonds" within the meaning of Sections 103 and 141 through 150 of the Code. 6.04. In order to qualifY the Bonds as "qualified tax-exempt obligations" within the meaning of Section 265(b)(3) of the Code, the City makes the following factual statements and representations: (a) the Bonds are not "private activity bonds" as defined in Section 14] of the Code; (b) the City hereby designates the Bonds as "qualified tax-exempt obligations" for purposes of Section 265(b )(3) of the Code; (c) the reasonably anticipated amount of tax-exempt obligations (other than any private activity bonds that are not qualified 501 (c )(3 ) bonds) which will be issued by the City (and all subordinate entities of the City) during calendar year 2002 will not exceed $10,000,000; and (d) not more than $10,000,000 of obligations issued by the City during calendar year 2002 have been designated for purposes of Section 265(b )(3) of the Code. 6.05. The City will use its best efforts to comply with any federal procedural requirements which may apply in order to effectuate the designations made by this section. Section 7. Book-Entry System: Limited Obligation of City. 7.01. The Bonds will be initially issued in the form of a separate single typewritten or printed fully registered Bond for each of the maturities set forth in Section 1. 03 hereof. Upon initial issuance, the ownership of each Bond will be registered in the registration books kept by the Bond Registrar in the name of Cede & Co., as nominee for The Depository Trust Company, New York, New York, and its successors and assigns (DTC). Except as provided in this section, all of the outstanding Bonds will be registered in the registration books kept by the Bond Registrar in the name of Cede & Co., as nominee ofDTC. SJB-219247vl CEl55.19 7.02. With respect to Bonds registered in the registration books kept by the Bond Registrar in the name of Cede & Co., as nominee ofDTC, the City, the Bond Registrar and the Paying Agent will have no responsibility or obligation to any broker dealers, banks and other financial institutions from time to time for which DTC holds Bonds as securities depository (participants) or to any other person on behalf of which a Participant holds an interest in the Bonds, including but not limited to any responsibility or obligation with respect to (i) the accuracy of the records of DTC, Cede & Co. or any Participant with respect to any ownership interest in the Bonds, (ii) the delivery to any Participant or any other person (other than a registered owner of Bonds, as shown by the registration books kept by the Bond Registrar,) of any notice with respect to the Bonds, including any notice of redemption, or (iii) the payment to any Participant or any other person, other than a registered owner of Bonds, of any amount with respect to principal of, premium, if any, or interest on the Bonds. The City, the Bond Registrar and the Paying Agent may treat and consider the person in whose name each Bond is registered in the registration books kept by the Bond Registrar as the holder and absolute owner of such Bond for the purpose of payment of principal, premium and interest with respect to such Bond, for the purpose of registering transfers with respect to such Bonds, and for all other purposes. The Paying Agent will pay all principal of, premium, if any, and interest on the Bonds only to or on the order of the respective registered owners, as shown in the registration books kept by the Bond Registrar, and all such payments will be valid and effectual to fully satisfy and discharge the City's obligations with respect to payment of principal of, premium, if any, or interest on the Bonds to the extent of the sum or sums so paid. No person other than a registered owner of Bonds, as shown in the registration books kept by the Bond Registrar, will receive a certificated Bond evidencing the obligation of this resolution. Upon delivery by DTC to the City Clerk of a written notice to the effect that DTC has determined to substitute a new nominee in place of Cede & Co., the words "Cede & Co.," will refer to such new nominee ofDTC; and upon receipt of such a notice, the City Clerk will promptly deliver a copy of the same to the Bond Registrar and Paying Agent. 7.03. ReDresentation Letter. The City has heretofore executed and delivered to DTC a Blanket Issuer Letter of Representations (Representation Letter) which shall govern payment of principal of, premium, if any, and interest on the Bonds and notices with respect to the Bonds. Any Paying Agent or Bond Registrar subsequently appointed by the City with respect to the Bonds will agree to take all action necessary for all representations of the City in the Representation letter with respect to the Bond Registrar and Paying Agent, respectively, to be complied with at all times. 7.04. Transfers Outside Book-Entry Svstem. In the event the City, by resolution of the City Council, determines that it is in the best interests of the persons having beneficial interests in the Bonds that they be able to obtain Bond certificates, the City will notify DTC, whereupon DTC will notify the Participants, of the availability through DTC of Bond certificates. In such event the City will issue, transfer and exchange Bond certificates as requested by DTC and any other registered owners in accordance with the provisions of this Resolution. DTC may determine to discontinue providing its services with respect to the Bonds at any time by giving notice to the City and discharging its responsibilities with respect thereto under applicable law. In such event, if no successor securities depository is appoi!1ted, the City will issue and the Bond SJB-219247vl CE155-19 Registrar will authenticate Bond certificates in accordance with this resolution and the provisions hereof will apply to the transfer, exchange and method of payment thereof. 7.05. Payments to Cede & Co. Notwithstanding any other provision of this Resolution to the contrary, so long as a Bond is registered in the name of Cede & Co., as nominee ofDTC, payments with respect to principal of, premium, if any, and interest on the Bond and notices with respect to the Bond will be made and given, respectively in the manner provided in DTC's Operational Arrangements, as set forth in the Representation Letter. Section 8. Continuing Disclosure. 8.01. Participating underwriters need not comply with the continuing disclosure requirements of Rule 15c2-12 promulgated by the Securities and Exchange Commission under the Securities Exchange Act of 1934 (the "Rule"), because the offering is in a principal amount less than $1,000,000. Consequently, the City will not enter into any undertaking to provide continuing disclosure of any kind with respect to the Bonds. The motion for the adoption of the foregoing resolution was duly seconded by l'v:[ember , and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. SJB-219247vl CE155-19 STATE OF MINNESOTA) ) COUNTY OF ANOKA ) SS. ) CITY OF CENTER VILLE ) I, the undersigned, being the duly qualified and acting City Clerk of the City of Centerville, Anoka County, Minnesota, do hereby certify that I have carefully compared the attached and foregoing extract of minutes of a regular meeting of the City Council of the City held on September 25, 2002 with the original minutes on file in my office and the extract is a full, true and correct copy of the minutes insofar as they relate to the issuance and sale of $635,000 General Obligation Improvement Bonds of2002 of the City. WITNESS My hand officially as such City Clerk and the corporate seal of the City this day of September, 2002. City Clerk Centerville, Minnesota (SEAL) SID-219247vl CE155-19 STATE OF MINNESOTA COUNTY AUDITOR'S CERTIFICATE AS TO REGISTRATION WHERE NO AD VALOREM TAX LEVY COUNTY OF ANOKA I, the undersigned County Auditor of Anoka County, Minnesota, hereby certify that a resolution adopted by the City Council of the City of Centerville, Minnesota, on September 25, 2002, relating to General Obligation Improvement Bonds of 2002, the amount of $635,000 dated October 1, 2002, has been filed in my office and said obligations have been registered on he register of obligations in my office. WITNESS My hand and official seal this _ day of September, 2002. County Auditor Anoka, County, Minnesota (SEAL) Deputy SJB-ll924?vl I CE155-19 I I I _ ervi{{e 1880 'Main Street . Centervi[re, 'Iv&{ 55038 'Estafj{isfted 1857 (651) 429-3232 . :fa,- (651) 429-8629 Extract of Minutes for the City Council Meeting of the City of Centerville, Anoka County, Minnesota Pursuant to due call and notice thereof, a regular meeting of the City Council of the City ofCenterville, Minnesota, was duly held in the City Hall in said City on Wednesday, September 25, 2002, commencing at 6:30 o'clock P.M. The following members were present: and the following were absent: * * * * * * * * * The Mayor announced that the next order of business was consideration of the proposals which had been received for the purchase of the City's $635,000 General Obligation Improvement Bonds of2002. The City Clerk presented a tabulation of the proposals that had been received in the manner specified in the Terms of Offering for the Bonds. The proposals were as set forth in Exhibit A attached. After due consideration of the proposals, Member then introduced the following written resolution, the reading of which was dispensed with by unanimous consent, and moved its adoption: SJB-219247vl CE155-l9 , $ 1 ".1f. ~1 I I I t I '"^':><.'~> ~ - ~---~"" :-~S-,~;,;,:, '.:~7-:=::::'';';;~Ji,,~i:';;~;,;~, Preliminary Official Statem~t: (DlIled "-'-'- 16. 2002) ,'c'.' -":, .........--. . :-> .", .~ ---- "e---c ---.-..-.1- 1 :1 City of Centerville, Minnesota (Anoka County) A- ,",: $635,000 General Obligation Improvement Bonds of 2002 Interest Payable: 8-1-03 and semiannually Ihcreaftcr Call OpIiDll: 24.07 @ 100 REGISTRA TlONIBOOK ENTRY: This offering wiD be issued as fu1Iy registered Bonds and, when issued, will be registered in the lIlIIIIe of Cede &:. Co., as nominee of The Depository Trust Company, New York, New York, to which principal and interest payments on the Bonds wiD be made. Individual purchases will be made in book-entry fann only, in the principal amount oUS,OOO or any whole multiple thereof. Purchasers of Boods will not receive physical delivery of bond certificates. Please see "BookEntry Systemfl within "Description of Bondsfl herein for additional information. DATE, TIME and PLACE of BID OPENING DATE, TIME and PLACE of A WARD Wednesday, September 25, 2002 11 :00 a.m., Central Time Juran & Moody, a division of Miller Johnson Steichen Kinnard 920 - 2nd Avenue South, Suite 1400 Minneapolis, Minnesota 55402 Wednesday, September 25, 2002 6:30 p.m., Central Time City Hall 1880 Main Street Centerville, Minnesota 55038 In the opinion of Kennedy & Graven, Chartered, Bond Cnunsel, based on present federal and Minnesota laws, regulations, rulings and decisions, at the time of tbelr issuance and delivet)l to the original purchaser, interest on the bonds is excluded from JI'OSS income for purposes nf United Slates income lax and is ""eluded, to the same extent in computing both gross income and taxable net income for purposes ofStatc of Minnesota income lax (other thaIl Minnesota francbise laxes mOllSllml by income and imposed on COlpo<ations and fiD8llCial institutions). Inleresl on the bonds is not an Item of lax preference for pwposes of the alternative minimum lax imposed on individuals and corporations; however. in_ on the bonds is taken into occount in delennining adjusted current earnings for purposes of computing the federal alternative minimum lax imposed on COI)IOIllIions. No opinion will be expressed by Bond Counsel regarding other state or federal lax consequences C8IJSed by the receipt or accrual ofinleresl on the bonds or III'ising with IespecI to ownership of the bonds. See "Tn Exemplionfl beIcin. ~ A Division of Miller Iohnaon Steichen Kinnard d "','.- .,:_\:;:-",-: 'TABU: OF CONTENTS ;i'~,:: c. Summary of Offering............................................................................... .................................-'....'.;;::-. " Principal City Officials........................................................................................................................;,;.. Terms of Proposal.....................................u..................u............................................................n.......u............. Authority and Purpose .............................................................................................................................. Estimated Source and Application of Funds ............................................................................................ Description of Bonds....................................................................... ......................................................... Statutory Debt Limit................................................................................................................................. No Continuing Disclosure ........................................................................................................................ Official Statement..................................................................................................................................... Future Fin~ing....................................................................................................................................... Bond Rating.................................................................. ............................................................................ Litigation................................................................................................................................................... Certification.............................................................................................................................................. Legality..................................................................................................................................................... Financial Advisor ..................................................................................................................................... Tax Exemption ......................................................................................................................................... City of Centerville (General Information)................... ........................................... .............. ...............0.... Minnesota Valuations; Property Tax Classifications ............ .......... ......................... ...... ................... ....... City ofCenterville (Economic and Financial Information}..................................................................... Summary of Debt and Debt Statistics....................................................................................................... Worksheet................................................................................................................................................. Proposal Form.................................................................................. ......................................................... Appendix A - Legal Opinion Appendix B - City's Financial Report l , fm., 2 4-8 10 - 11 15 - 18 19 - 21 22 - 30 31 33 34 , ," ',. ,. 1[ '~ '4 . ~ 'jt~.' 3 " " ,:::'h~f10~. .'>:; ":S ..~ .' '1_ 9 9 - '% :"!.--~l 12 12 I3 I3 I3 I3 \3 \3 \3 14 I I I I TABLE OF CONTENTS I I I I I I Summary of Offering................................................................................................................................ Principal City Officials.................................. ............... ............. .................... ................. ...... ...... ..... ......... Terms of ProposaL..................................... ...... .......... ....................... ........ .... ......... ............ ................... .... Authority and Purpose....................................... .................................. .......... ..... ... .............. ..................... Estimated Source and Application of Funds ............................................................................................ Description of Bonds......... ..................... ................ ............................. .................................. ................... Statutory Debt Limit................................................................................................................................. No Continuing Disclosure.. ................... ............. ... ... ........................... ... ................ ................ .................. Official Statement.......... ..... ................................. ................................ .................. .......... ...... .............. ..... Future Financing.................................................... ..... ........... ............... .................................. .................. Bond Rating................................ ............... ............................................................................................... Litigation................................................................................................. .................................................. Certification............................................................................................................................ .................. Legality .................................................................................................... ................................................. Financial Advisor................................................................................................................................. .... Tax Exemption .............................. .................................... .................. ....... ................. .... ......................... City of CenterviIle (General Information).......................... ... ...... ....... ......... ......... .... ........ .......... .............. Minnesota Valuations; Property Tax Classifications ......................... ...... .......... .................. ...... ...... ........ City ofCenterville (Economic and Financial Information)...................................................................... Summary of Debt and Debt Statistics.................. ...... ........... ............. ....... ..... ....... .................................... Worksheet................................ ......................................................................... ........................................ Proposal Form............................. ..................................... .................................................................. ....... Appendix A - Legal Opinion Appendix B - City's Financial Report Page 2 3 4-8 9 9 10 - ] I 12 12 13 13 13 13 13 13 13 14 15 - 18 19 - 21 22 - 30 31 33 34 AMOUNT . ISSUER - SALE DATE . OPENING. AWARD- TYPE OF ISSUE. SECURITY & PURPOSE - DATE OF ISSUE. INTEREST PAID . DENOMINATIONS. MATURITIES. 02101105 $55,000 02101/06 55,000 REDEMPTION FEATURE . SUMMARY OF OFFERING $635,000 GENERAL OBLIGATION IMPROVEMENT BONDS OF 2002 (Book-Entry Only) $635,000. City afCenterville, Miooesa.. (The "City"). Wednesday,Seplernber25,2002. II :00 A.M. Central Time, at Juran & Moody, a division of MUter Johnson Steichen Kinnard. Jnc., 920 Second Avenue South, Suite 1400, Minneapolis, Minnesota 55402, telephone: (612)370.2700 or (BOO) 9504666. 6;30 P.M., Central Time, at the Centerville City Hall, 1880 Main Street, Centerville, Minnesota 55038-9794. General Obligation Improvement Bonds of 2002 (the "Bonds"). See Authoriryand Purpose and EslimaledSource and Application oj Funds herein for additional information. The Bonds are being issued pursuant to Minnesota Statutes. Chapters 429 and 475, as amended, Bonds are payable primarily from special assessments against all benefitted property. The full faith and credit of the City is pledged to their payment and the City has validly obligated itself to levy additional ad valorem taxes in the event of any defi.. ciency in the Debt Service Account established for this issue. Taxes will be levied upon all of the taxable property within the City and without limitation of amount Interest is excluded from gross income for purposes of United States income tax and is excluded, to the same extent, in computing both gross and taxable net income for purposes of Statt: of Minnesota income tax (other than Minnesota franchise taxes measured by income and imposed on corpora~ tiORS and financial institutions.) Interest is not an item of tax preference for purposes oftbe federal aJternative mini- mum tax imposed on individuals and corporations or the Minnesota alternative minimum tax applicable to individuals, estates or trusts. Proceeds will be used to provide moneys for the financing of various assessable im- provements within the City including but not limited to streets, sanitary sewer, water main & line extensions. stann sewer, sidewalks and curb & gutter. See Authority and Purpose and Estjrnoted Source and ApplicQtion of Fund3 herein for additional information, October 1,2002. August J, 2003, and semiannually thereafter on February I and August 1 to registered owners appearing of record in the bond register as of the close of business on the fifteenth (151h) day (whether or not a business day) of the immedi~ ately preceding month. $5,000. 02/0i/07 $55,000 02/01108 60,000 02101109 $60,000 02101110 65,000 02101111 $70,000 02101112 70,000 02101113 $70,000 02101114 75,000 The City may elect on February), 2007, and on any day thereafter, to prepay Bonds. Redemption may be in whole or in part and ifin part at the option of the City and in such manner as the City wi1l determine. If less than all Bonds ofa maturity are ca.lled for redemptiol1, the City will norify DTe of the particular amount of such maturity to be prepaid. DTC will detelll1ine by lot the amount of each participant's interest in such maturity to be redeemed and each partici- pant will then select by lot the beneficial ownership interests in such maturity to be redeemed. Prepayments will be at a price of par plus accrued interest. Bonds will be issued as fully registered and, when issued. will be registered in the name of Cede & Co., as nominee of The Depository Trust Company. New York, New York, to which principal and interest payments will be made. Individual purchases will be made in book~entry form only, in the principal amount of $5,000 or any whole multiple thereof. Purchasers will not receive physical delivery of Bonds. REGISTRARfPA YING AGENT ~ U.S. BanI< National Association, St Palll, MinneSO(a. BOOK.ENTRY. METHOD OF SALE. T AX DESIGNATIONS. LEGAL OPINION. RATING - ESTIMATED CLOSING- PRIMARY CONTACT - Sealed proposals only, accompanied by a good faith deposit in the amount of $12,700 at a price of not less than $626,110 and accrued interest. See Terms of Proposal herein for additional information. NOT Private Activity Bonds. These Donds are not "private activity bonds" as defined in Sectionl41 of the lntemal Revenue Code of 1986, as amended (the Code), Qualified Tax-Exemot Obligations - The City will designate these Bonds "Qualified tax-exempt obligations" for pur- poses of Section 265(b)(3) of tile Code. Kennedy & Graven. Chanered, Minneapolis. Minnesota (the "Bond Counsel"). The City currently does flot have a general obligation bond rating assigned by Moody's Corporation Services or Standard & Poor's Corporation, The City wlll not apply for a rating on this issue. October 14,2002. Kim Moore-Sykes, Administrator, City ofCenterville, (651) 429~3232. Teresa Bender, Clerk. Treasurer, City ofCenterville, (651) 429-3232. George D. Eilenson, Vice President, Juran & Moody, (612) 370.2700 or (800) 950-4666. -2- I I I I I I r-- - I I I I CITY OF CENTERVILLE PRINCIPAL CITY OFFICIALS Elected City Officials Name Position Tim Swedberg Mayor Mary Capra Council Member Mari Nelson Council Member Dick Travis Council Member Linda Broussard Vickers Council Member Appointed Officials Kim Moore-Sykes Administrator Teresa Bender Clerk-Treasurer Barna, Guzy & Steffen, Ltd. - James D. Hoeft Attorney Bonestroo Rosene Anderlik & Assoc. Engineer Bond Counsel Kennedy & Graven, Chartered Minneapolis, Minnesota Boud Consultant Juran & Moody A division of Miller Johnson Sleichen Kinnard, Inc, Minneapolis, Minnesota -3- City Council Term Expires o 1I03103 01/03/05 01103/03 01103/05 01/03/05 TERMS OF PROPOSAL $635,000 General Obligation Improvement Bonds of2002 City of Centerville Anoka County, Minnesota (BOOK ENTRY ONLY) NOTICE IS HEREBY GIVEN that sealed proposals for the purchase of the above bonds will be received until II :00 o'clock A.M., C.T. on Wednesday, September 25, 2002, in the offices of Juran & Moody, a division of Miller Johnson Steichen Kinnard Investment Securities, Inc. in Minneapolis, Minnesota, at which time the proposals will be opened and tabulated for consideration by the City Council at a meeting at 6:30 o'clock P.M. on the same day. The bonds are offered on the following terms. Purpose and Security The purpose of the bonds is to provide funds for the financing of assessable public improvements in the City. The bonds will be general obligations of the City, for which its full faith, credit and taxing powers are pledged together with special assessments against benefited properties. Details of the Bonds The bonds will be issued in fully registered form, will be dated October 1, 2002, will be in denominations of integral multiples of $5,000 each and will mature on February I, in the years and amounts as follows: I I Proposals for the Bonds may contain a maturity schedule providing for any combination of serial I bonds and term bonds, subject to mandatory redemption, so long as the amounts of principal maturing or subject to mandatory redemption in each year conforms to the maturity schedule set I forth above. SlB-219027vl CE155-19 Year Amount Year Amount 2005 $55,000 2010 $65,000 2006 55,000 2011 70,000 2007 55,000 2012 70,000 2008 60,000 2013 70,000 2009 60,000 2014 75,000 -4- L____ Book Entry Svstem The Bonds will be issued by means of a book entry system with no physical distribution of Bonds made to the public. The Bonds will be issued in fully registered form and one Bond, representing the aggregate principal amount of the Bonds maturing in each year, will be registered in the name of Cede & Co. as nominee of The Depository Trust Company ("DTC"), New York, New York, which will act as securities depository of the Bonds. Individual purchases of the Bonds may be made in the principal amount of $5,000 or any multiple thereof of a single maturity through book entries made on the books and records of DTC and its participants. Principal and interest are payable by the registrar to DTC or its nominee as registered owner of the Bonds. Transfer of principal and interest payments to participants of DTC will be the responsibility of OTC; transfer of principal and interest payments to beneficial owners by participants will be the responsibility of such participants and other nominees of beneficial owners. The purchaser, as a condition of delivery of the Bonds, will be required to deposit the Bonds with DTC. OPtional Redemption The City may elect on February 1, 2007, and on any day thereafter, to prepay Bonds due on or after February 1, 2008. Redemption may be in whole or in part and if in part at the option of the City and in such manner as the City will determine. If less than all Bonds of a maturity are called for redemption, the City will notifY DTC of the particular amount of such maturity to be prepaid. DTC will determine by lot the amount of each participant's interest in such maturity to be redeemed and each participant will then select by lot the beneficial ownership interests in such maturity to be redeemed. Prepayments will be at a price of par plus accrued interest. Mandatory Redemption Any term bonds issued will be subject to mandatory sinking fund redemption in part prior to their scheduled maturity dates on February I of certain years, as more fully described in the Details of the Bonds section herein, at a price of par plus accrued interest to the date of redemption. Interest Interest on the bonds will be payable on August 1, 2003, and semiannually thereafter on each February 1 and August 1. Bonds maturing on the same date must bear interest from date of issue until paid at a single, uniform rate. Each rate must be in an integral multiple of 1/20 or 1/8 of 1%. Interest will be computed on the basis ofa 360-day year of twelve 30-day months. I SJB.219027v I CEIS5.19 -5- Registrar The City will name the Registrar which will be subject to applicable SEC regulations. Principal will be payable at the principal office of the Registrar and interest will be payable by check or draft of the Registrar mailed to the registered holder of a bond. The City will pay the reasonable and customary charges for the services of the Registrar. CUSIP Numbers The City assumes no obligation for the assignment or printing of CUSIP numbers on the bonds or for the correctness of any numbers printed thereon, but will permit such numbers to be assigned and printed at the expense of the purchaser, if the purchaser waives any extension of the time of delivery caused thereby. Award The Bonds will be awarded on the basis of the lowest interest rate to be determined on a net interest cost (NIC) basis. The City's computation of the interest rate of each proposal, in accordance with customary practice, will be controlling. The City will reserve the right to: (i) waive non-substantive informalities of any proposal or of matters relating to the receipt of proposals and award of the Bonds, (ii) reject all proposals without cause, and, (iii) reject any proposal which the City determines to have failed to comply with the terms herein. Deliverv Within 40 days after sale, the City will furnish and deliver to the office of the purchaser or, at its option, will deposit with a bank in the United States selected by it and approved by the City as its agent to permit examination by and to deliver to the purchaser, the printed and executed bonds, the unqualified opinion thereon of bond counsel, and a certificate stating that no litigation in any manner questioning their validity is then threatened or pending. The charge of the delivery agent must be paid by the purchaser but all other costs will be paid by the City. The purchase price must be paid upon delivery of the bonds in funds available for expenditure by the City on the day of payment. Legal Opinion An unqualified legal opinion on the bonds will be furnished by Kennedy & Graven, Chartered, Minneapolis, Minnesota. The legal opinion will be printed on the bonds at the request of the purchaser. The legal opinion will state that the bonds are valid and binding general obligations of the City payable primarily from special assessments against benefited properties and that the City is required by law to levy taxes for the principal and interest thereon as the same become due without limit as to rate or amount. I SJB.219027vl CEJ55.J9 -6- r Bond Insurance at Purchaser's Option If the Bonds qualify for issuance of any policy of municipal bond insurance or commitment therefor at the option of the bidder, the purchase of any such insurance policy or the issuance of any such commitment will be at the sole option and expense of the purchaser of the Bonds. Any increased costs of issuance of the Bonds resulting from such purchase of insurance will be paid by the purchaser, except that, if the City has requested and received a rating on the Bonds from a rating agency, the City will pay the rating fee. Any other rating agency fees will be the responsibility of the purchaser. Failure of the municipal bond insurer to issue the policy after Bonds have been awarded to the purchaser will not constitute cause for failure or refusal by the purchaser to accept delivery on the Bonds. Official Statement I I I I I The City has authorized the preparation of an Official Statement containing pertinent information relative to the Bonds, and said Official Statement will serve as a nearly-final Official Statement as required by Rule 15c2-12 of the Securities and Exchange Commission. The Official Statement, when further supplemented by an addendum or addenda specifying the interest rates of the Bonds, together with any other information required by law, will constitute a Final Official Statement of the City with respect to the Bonds, as that term is defined in Rule 15c2-12. By awarding the Bonds to any underwriter or underwriting syndicate submitting an official Proposal Form therefor, the City agrees that, no more than seven business days after the date of such award, it will provide without cost to the senior managing underwriter of the syndicate to which the Bonds are awarded 25 copies of the Official Statement and the addenda described above. The City designates the senior managing underwriter of the syndicate to which the Bonds are awarded as its agent for purposes of distributing copies of the Final Official Statement to each Participating Underwriter. Any underwriter executing and delivering an Official [Bid] Proposal Form with respect to the Bonds agrees thereby that if its [bid] proposal is accepted by the City (i) it will accept such designation and (ii) it will enter into a contractual relationship with all Participating Underwriters of the Bonds for purposes of assuring the receipt by each such Participating Underwriter of the Final Official Statement. Continuing Disclosure Participating underwriters need not comply with the continuing disclosure requirements of Rule 15c2-12 promulgated by the Securities and Exchange Commission under the Securities Exchange Act of 1934 (the "Rule"), because the offering is in a principal amount less than $1,000,000. Consequently, the City will not enter into any undertaking to provide continuing disclosure of any kind with respect to the Bonds. sm.219027vl CE155.19 -1- Tvpe of Proposal - Amount A sealed proposal will be for not less than $626,110 and accrued interest on the total principal amount of the Bonds. Proposals will be accompanied by a good Faith Deposit ("Deposit") in the form of a certified or cashier's check or a Financial Surety Bond in the amount of $12,700, payable to the order of the City. If a check is used, it must accompany each proposal. If a Financial Surety Bond is used, it must be from an insurance company licensed to issue such a bond in the State of Minnesota, and preapproved by the City. Such bond must be submitted to Juran & Moody, a division of MilIer Johnson Steichen Kinnard Investment Securities, Inc., prior to the opening of the proposals. The Financial Surety Bond must identifY each underwriter whose Deposit is guaranteed by such Financial Surety Bond. If the Bonds are awarded to an underwriter using a Financial Surety Bond, then that purchaser is required to submit its Deposit to Juran & Moody, a division of MilIer Johnson Steichen Kinnard Investment Securities, Inc., in the form of a certified or cashier's check or wire transfer as instructed by Juran & Moody, a division of Miller Johnson Steichen Kinnard Investment Securities, Inc., not later than 3:30 P.M., Central Time, on the next business day following the award. If such Deposit is not received by that time, the Financial Surety Bond may be drawn by the City to satisfY the Deposit requirement. The City will deposit the check of the purchaser, the amount of which will be deducted at settlement and no interest will accrue to the purchaser. In the event the purchaser fails to comply with the accepted proposal, said amount will be retained by the City. No proposal can be withdrawn or amended after the time set for receiving proposals unless the meeting of the City scheduled for award of the Bonds is adjourned, recessed, or continued to another date without award of the Bonds having been made. Rates will be in integral multiples of 5/100 or 1/8 of 1%. Bonds of the same maturity will bear a single rate from the date of the Bonds to the date of maturity. No conditional proposals will be accepted. BY ORDER OF THE CITY COUNCIL Is! Theresa Bender City Clerk-Treasurer Dated: August 28, 2002. I I I I SlB-219027vl CE155-19 -8- ~------------------ AUTHORITY AND PURPOSE Authority The Bonds are being issued pursuant to Minnesota Statutes, Chapters 429 and 475, as amended. At closing Bond Counsel will render an opinion that the Bonds are valid and binding general obligations of the City of Centerville. Bonds will be payable primarily from special assessments against all benefitted property. The full faith and credit of the City is pledged to their payment and the City has validly obligated itself to levy additional ad valorem taxes in the event of any deficiency in the Debt Service Account established for this issue. Taxes will be levied upon all of the taxable property within the City and without limitation of amountInterest is ex- cluded from gross income for United States income tax purposes and is excluded, to the same extent, from both gross and taxable net income for State of Minnesota income tax p':"'J'Oses (other than Minnesota franchise taxes measured by income and imposed on corporations and financial Institutions.) Interest is not an item of tax preference for purposes of the federal alternative minimum tax imposed on individuals and corporations or the Minnesota alternative minimum tax applicable to individuals, estates or trusts. However, for the purposes of computing the federal alternative minimum tax imposed on corporations, such interest is taken into account for the purpose of determining adjusted current earnings. No opinion will be expressed by Bond Counsel regarding other state or federal consequences caused by the receipt or accrual of interest on the Bonds or arising with re- spect to ownership of the Bonds. See Appendix A - Legal Opinion. Purpose Proceeds of the Bonds will be used to provide moneys for the financing of assessable improvements within the City, including but not limited to streets, sanitary sewer, water main & line extensions, storm sewer, sidewalks and curb & gutter. ESTIMATED SOURCE AND APPLICATION OF FUNDS I. Source of Funds General Obligation Improvement Bonds of 2002 II. Application of Funds $635.000 Estimated Costs to be Financed: Pheasant Marsh Phase 2 engineering contingency $463,327 71,249 46,333 Total Estimated Costs to be Financed $580,909 I I I I I Add Estimated Issuance Costs: issuance costs capitalized interest (16 Months) underwriter's discount (1.400% of par) Total Estimated Issuance Costs $ 15,150 32,720 8.890 Subtotal 56.760 $637,669 ( 1,l39) ( 1,530) Less: estimated construction fund earnings estimated contribution from City Par Amount of Bond Issue ~61i,lliJ] -9- j DESCRIPTION OF BONDS Details of Certain Terms The Bonds will be dated, as originally issued, as of October 1, 2002, and will be issued as fully registered bonds in the denominations of $5,000 or any integral multiple thereof. Interest on the Bonds will be payable semiannually on each February 1 and August 1, commencing August 1,2003. The Bonds when issued, will be registered in the name of Cede & Co. (the "Registered Holder"), as nominee of The Depository Trust Company, New York, New York ("DTC"), the initial custodian for the Bonds, to which principal and interest payments on the Bonds will be made so long as Cede & Co. is the Registered Holder of the Bonds. See "Book-Entry System" in Description of Bonds herein for additional information. So long as the Book-Entry Only System is used, individual purchases of the Bonds will be made in book-entry form only, in the principal amount of $5,000 or any integral multiple thereof ("Authorized Denominations"). Individual purchasers ("Beneficial Owners") of the Bonds will not receive physical delivery of bond certificates, and registration, exchange, transfer, tender and redemption of the Prior Bonds with respect to Beneficial Owners shall be governed by the Book-Entry Only System. So long as the Book-Entry Only System is used, payments from Cede & Co., as the Record Holder, to the Beneficial Owners shall be governed by the Book-Entry Only System. If the Book-Entry Only System is discontinued, the principal of and premium, if any, on the Bonds will be payable upon presentation and surrender at the Paying Agent and Bond Registrar or a duly appointed successor. Interest on the Bonds will be paid by check or draft mailed by the Bond Registrar to the registered holders thereof as such appear on the registration books maintained by the Bond Registrar as of the close of business on the fifteenth day (whether or not a business day) of the calendar month preceding each interest payment date (the "Record Date"). Registration, Transfer and Exchange So long as the Book-Entry Only System is used, payments from Cede & Co., as the Record Holder, to the Beneficial Owners shall be governed by the Book-Entry Only System. If the Book-Entry Only System is discontinued, the Bonds may be transferred upon surrender of the Bonds at the principal office of the Bond Registrar, duly endorsed for transfer or accompanied by an assignment duly executed by the registered owner or his or her attorney duly authorized in writing. The Bonds, upon surrender thereof at the principal office of the Bond Registrar may also be exchanged for other Bonds of the same series, of any authorized denominations having the same form, terms, interest rates and maturities as the Bonds being exchanged. The Bond Registrar will require the payment by the Bondholder requesting such exchange or transfer of any tax or governmental charge required to be paid with respect to such exchange or transfer. The Bond Registrar is not required to (i) issue, transfer or exchange any Bond during a period beginning at the opening of business fifteen days before any selection of Bonds of a particular slated maturity for redemption in accordance with the provisions of the General Resolution and Series Resolution and ending on the day of the first mailing of the relevant notice of redemption or (ii) to transfer any Bond or portion thereof selected for redemption. Optional Redemption The Bonds having stated maturities on or after February 1, 2008 are subject to optional redemption, in whole or in part, on February 1,2007, and on any date thereafter, in inverse order of stated maturities and by lot within a stated maturity, at a price of par, plus accrued interest. Book-Entry System The Depository Trust Company ("DTC"), New York, New York, will act as securities depository for the Bonds. Upon issuance of the Bonds, one fully registered Bond will be registered in the name of Cede & Co., as nomi- nee for DTC, for each maturity of the Bonds as set forth on the cover page hereof, each in the aggregate princi- pal amount of such maturity. So long as Cede & Co. is the registered owner of the Bonds, references herein to the Owners of the Bonds shall mean Cede & Co. and shall not mean the Beneficial Owners of the Bonds. DTC is a limited purpose trust company organized under the laws of the State of New York, a member of the Federal Reserve System, a "clearing corporation" within the meaning of the New York Uniform Commercial Code and a "clearing agency" registered pursuant to the provisions of Section ] 7 A of the Securities Exchange Act of 1934, as amended. ~ -10- I I I I I ~ 1----- DTC was created to hold securities of its participants (the "DTC Participants") and to facilitate the clearance and settlement of securities transactions among DTC Participants in such securities through electronic book- entry changes in accounts of the DTC Participants, thereby eliminating the need for physical movement of secu- rities Bonds. DTC Participants include securities brokers and dealers, banks, trust companies, clearing corpora- tions, and certain other organizations, some of whom (and/or their representatives) own DTC. Access to the DTC system is also available to others such as banks, brokers, dealers, and trust companies that clear through or maintain a custodial relationship with DTC Participants, either directly or indirectly (the "Indirect Participants"). The interest of each of the Beneficial Owners of the Bonds will be recorded through the records of a DTC Par- ticipant or Indirect Participant. Each DTC Participant will receive a credit balance on the records of DTC. Individual purchases will be made in the denomination of $5,000 or any whole multiple thereof. Beneficial owners of Bonds will receive a written confirmation of their purchases providing details of the Bonds acquired. Beneficial owners of Bonds will not receive Bonds representing their ownership interest in the Bonds, except as specifically provided below. Transfers of beneficial ownership interest in the Bonds will be accomplished by book entries made by DTC and, in turn, by the DTC Participants who act on behalf of the Indirect Participants and the Beneficial Owners of Bonds. For every transfer and exchange of beneficial ownership of Bonds, the beneficial owner may be charged a sum sufficient to cover any tax, fee or other governmental charge that may be imposed in relation thereto. The City will make payments of principal and interest on the Bonds to DTe or its nominee, Cede & Co., as regis- tered owner of the Bonds. Upon receipt of moneys, DTC's current practice is to immediately credit the accounts of the DTC Participants in accordance with their respective holdings shown on the records of DTC. Payments by DTC Participants and Indirect Participants to Beneficial Owners will be governed by standing instructions and customary practices such as those which are now the case for municipal securities held in bearer form or registered in "street name" for the accounts of customers and will be the responsibility of such DTC Participants or Indirect Participants and not the responsibility of DTC or the Issuer, subject to any statutory and regulatory requirements as may be in effect from time to time. (Remainder of page left intentional(v blank) I -11- -- --1 STATUTORY DEBT LIMITI Minnesota Statutes, Section 475.53, states that a city may not incur or be subject to a net debt in excess of two percent (2%) of its estimated market value. Net debt is, with limited exceptions, debt paid solely from ad valorem taxes. Computation of Legal Debt Margin as of September 3, 2002, plus this issue: 200112002 Estimated Market Value Times 2% of Estimated Market Value $180,650,300 x .02 Statutory Debt Limit Amount of debt applicable to debt limit: Total Bonded Debt (includes this issue) Less: General Obligation Water Revenue Bonds General Obligation Sewer and Water Revenue Bonds General Obligation Refunding Bonds General Obligation Improvement Bonds (includes this issue) Total debt applicable to debt limit Legal debt margin $ 3.613.006 $ 3,410,000 ( 270,000) ( 535,000) ( 50,000) ( 2,555,000) $ 0 $ 3.613.006 NO CONTINUING DISCLOSURE The Securities and Exchange Commission (the "SEC") has promulgated certain amendments to Rule 15c2.12 under the Securities Exchange Act of 1934 (17 c.P.R. ~240.15c2-12) (the "Rule") that make it unlawful for an underwriter to participate in the primary offering of municipal securities in a principal amount of$I,OOO,OOO or more unless, before submitting a bid or entering into a purchase contract for the Bonds, it has reasonably deter- mined that the issuer or an obligated person has undertaken in writing for the benefit of the bondholders to pro- vide certain disclosure infonnation to prescribed infonnation repositories on a continuing basis or unless and to the extent the offering is exempt from the requirements of the Rule. The principal amount of the Bonds is less than $1,000,000. The City hereby represents that it has not issued before the date of issuance of the Bonds, and that it reasonably expects that it will not issue after the date of issuance of the Bonds, other Bonds of the City of substantially the same security and providing financing for the same general purpose or purposes as the Bonds. Consequently, this Board hereby finds that the Rule is inapplicable to the Bonds, because the aggregate princi- pal amount of the Bonds and any other bond issue to be integrated with the Bonds thereunder is less than $1,000,000. Therefore, the City will not enter into any undertaking to provide continuing disclosure of any kind with respect to the Bonds. l Effective June 2, 1997, and pursuant to Laws of Minnesota for 1997, Chapter 231, Section 33, any lease revenue or public project I revenue bond issues/agreements over $999,999 are subject to the statutory debt limit. Lease revenue or public project revenue bond Issues/agreements under $999,999 are not subject to the statutory debt limit. , - 12- I OFFICIAL STATEMENT No Final Official Statement will be prepared. The Issuer will provide the successful Underwriter with an adden- dum that together with this Preliminary Official Statement will be deemed the Final Official Statement by the Issuer. FUTURE FINANCING The City does not anticipate the need to finance any capital improvements with the issuance of general obliga- tion bonds within the next two months. BOND RATING The City currently does not have a general obligation bond rating assigned by Moody's Corporation Services or Standard & Poor's Corporation. The City will not apply for a rating on this issue. LITIGATION As of August 22, 2002, the City Attorney, James D. Hoeft, Barna, Guzy & Steffen, Ltd., indicated that no liti- gation is pending or threatened that would jeopardize the creditworthiness of the City. Claims or other actions in which the City is a defendant are covered by insurance or of insignificant amounts. CERTIFICATION The City will furnish, upon request, a statement to the effect that this Official Statement to the best of their knowledge and belief, as of the date of sale and the date of delivery, is true and correct in all material respects, and does not contain any untrue statements of a material fact or omit to state a material fact necessary in order to make the statements made therein, in light of the circumstances under which they were made, not misleading. LEGALITY Legal matters incident to the authorization and issuance of the Bonds are subject to the approving opinion of Bond Counsel, as to validity and tax exemption. A copy of such opinion will be available at the time of the de- livery of the Bonds. See Appendix A - Legal Opinion. Bond Counsel has not participated in the preparation of the Official Statement and is not passing upon its accu- racy, completeness or sufficiency. Bond Counsel has not examined, nor attempted to examine, or verify, any of the financial or statistical statements or data contained in this Official Statement, and will express no opinion with respect thereto. FINANCIAL ADVISOR I I I The Issuer has retained Juran & Moody, a division of Miller Johnson Steichen Kinnard, Inc. as financial advisor (the "Financial Advisor") in connection with the issuance of the Bonds. In preparing the Official Statement, the Financial Advisor has relied upon governmental officials, and other sources that have access to relevant data to provide accurate information for the Official Statement, and the Financial Advisor has not been engaged, nor has it undertaken, to independently verify the accuracy of such information. The Financial Advisor is not a pub- lic accounting firm and has not been engaged by the Issuer to compile, review, examine or audit any informa- tion in the Official Statement in accordance with accounting standards. Pursuant to Rule G-23 of the Municipal Securities Rulemaking Board, the Issuer reserves the right to invite the Financial Advisor to participate in the underwriting of the Bonds. If any entity or company associated with the Financial Advisor submits a competi- tive bid, it shall fax said bid to the Issuer (Fax No. 651-429-8629) at least fifteen (15) minutes prior to the dead- line otherwise established for the receipt of such a bid. -13- TAX EXEMPTION In the opinion of Bond Counsel, under federal and Minnesota laws, regulations, rulings and decisions in effect on the date of issuance of the Bonds, interest on the Bonds is not includable in gross income for federal income tax purposes or in taxable net income of individuals, estates and trusts for Minnesota income tax purposes. Interest on the Bonds is includable in taxable income of corporations and financial institutions for purposes of the Minnesota franchise tax. Certain provisions of the Internal Revenue Code of 1986, as amended (the "Code"), however, impose continuing requirements that must be met after the issuance of the Bonds in order for interest thereon to be and remain not includable in federal gross income and in Minnesota taxable net income. Noncompliance with such requirements by the County may cause the interest on the Bonds to be includable in gross income for purposes of federal income taxation and in taxable net income for purposes of Minnesota in- come taxation, retroactive to the date of issuance of the Bonds, irrespective in some cases ofthe date on which such noncompliance is ascertained. No provision has been made for redemption of or for an increase in the in- terest rate on the Bonds in the event that interest on the Bonds becomes includable in federal gross income or Minnesota taxable income. Interest on the Bonds is not an item of tax preference includable in alternative minimum taxable income for purposes of the federal alternative minimum tax applicable to all taxpayers or the Minnesota alternativemini- mum tax applicable to individuals, estates and trusts, but is includable in adjusted current earnings in determin- ing the federal alternative minimum taxable income of corporations for purposes of the federal alternative minimum tax. Interest on the Bonds may be includable in the income of a foreign corporation for purposes of the branch profits tax imposed by Section 884 of the Code and is includable in the net investment income of foreign insurance companies for purposes of Section 842(b) of the Code. In the case of an insurance company subject to the tax imposed by Section 831 of the Code, the amount which otherwise would be taken into account as losses incurred under Section 832(b)(5) of the Code must be reduced by an amount equal to fifteen percent of the interest on the Bonds that is received or accrued during the taxable year. Section 86 of the Code requires recipients of certain Social Security and railroad retirement benefits to take into account, in determining the tax- ability of such benefits, receipts or accruals of interest on the Bonds. Passive Investment Income of S Corporations Passive investment income, including interest on the Bonds, may be subject to federal income taxation under Section 1375 of the Code for a Subchapter S corporation that has Subchapter C earnings and profits at the close of the taxable year if greater than twenty-five percent of the gross receipts of such Subchapter S corporation is passive investment income. Section 265 of the Code denies a deduction for interest on indebtedness incurred or continued to purchase or carry the Bonds or, in the case of a financial institution, that portion of the holder's interest expense allocated to interest on the Bonds, except with respect to certain financial institutions (within the meaning of Section 265(b) of the Code). The above is not a comprehensive list of all federal tax consequences which may arise from the receipt of inter- est on the Bonds. The receipt of interest on the Bonds may otherwise affect the federal or State of Minnesota income tax liability of the recipient based on the particular taxes to which the recipient is subject and the par- ticular tax status of other items or deductions. Bond Counsel expresses no opinion regarding any such conse- quences. All prospective purchasers of the Bonds are advised to consult their own tax advisors as to the tax con- sequences of, or tax considerations for, purchasing or holding the Bonds. Qualified Tax-Exempt Obligations The Issuer will designate the Bonds as "qualified tax-exempt obligations" for purposes of Section 265(b)(3) of the Code relating to the ability of financial institutions to deduct from income for federal income tax purposes, interest expense that is allocable to carrying and acquiring tax-exempt obligations. "Qualified tax-exempt obligations" are treated as acquired by a financial institution before August 8, 1986. Interest allocable to such obligations remains subject to the 20% disallowance under prior law. I I I - l4- r--- - I I I CITY OF CENTERVILLE GENERAL INFORMATION Access and Transportation Centerville, situated in Anoka County, is located approximately 18 miles north of St. Paul and is part of the Seven County Metropolitan Area. Access is provided via Interstate Highway 35E and County Roads 14, 21 and 25. Interstate Highways 35W and 694 are approximately 6 and 9 miles west and south of the City, respectively. Principal truck lines serving the City include Eagle Trucking, and Terminal Trucking. Air transportation by major airlines are available at the Minneapolis-SI. Paul International Airport, less than an hour drive from Centerville, and at the Anoka County-Blaine Airport, located approximately 10 miles east of Centerville. The Blaine Airport has a lighted paved 4,855-foot runway that can accommodate charter, freight, and small jets. There are approximately 25 miles of paved streets within the City limits. Tax Base For taxes collectable in 2002, the tax breakdown is 83.48% residential homestead (non-agriculture), .3 7% agricultural, 10.48% commercial and industrial, 3.87% non-homestead residential, and 1.80% personal property. Area ],559 Acres (2.436 Square Miles) Population ] 980 Census 1990 Census ],601 2,305 2000 Census 200] Estimate 3,202 3,245 Muuicipal Enterprise Services The Water Utility Svstem has approximately 1,246 municipal connections served by a 100,000 gallon elevated water storage facility along with two pump stations that have the capacity to pump 1,650 gallons per minute or 2,376,000 gallons per day. Average demand is 60,39] gallons per day while peak demand reaches 240,000 gallons per day. Total water hardness is 190 parts per million. The 2001 audited operating revenues were $184,48] with the average charge per year per household and com- mercial at approximately $148. The industrial water base rate is $15.50 plus an additional $1.50 per thousand gallons. The Sewer Utility System has approximately 1,246 municipal connections. All sewage services are operated through the Metropolitan Waste Control Commission. The 2001 audited operating revenues were $202,12] with the average charge per year per household and com- mercial at approximately $162. The sewer usage base charge is $13.00 per SAC unit per month. Other Municipal Services Fire and Rescue Department. Fire protection is provided through the Centennial Fire District by a 55-member volunteer fire and rescue department. The District comprises the cities of Centerville, Circle Pines, and Lino Lakes. The Cities pay an annual membership fee to the District based on their percentage of the annual depreciation on the apparatus and equipment values. The District houses equipment in Centerville's old fire station building and pays for a share of the utilities. -15 - Equipment consists of two 1,250 gallon per minute pumpers, one 1,500 gallon per minute pumper with a 65 foot ladder truck, two 1,800 gallon tankers, three grass rig units, three emergency/rescue vehicles, one utility vehicle as well as other miscellaneous fire fighting and rescue equipment. Police Department. The City has a police department operated through a joint-powers agreement with the com- munities of Circle Pines and Lexington. All dispatching is conducted through the Anoka County Sheriff's Department. Park and Recreational Facilities. The City currently operates several municipal parks encompassing approxi- mately 35 acres. Facilities include baseball/softball fields, picnic shelters, soccer/football fields, hockey/skating rinks, a basketball court, a skate park, and general playground equipment. The combination of these parks and recreational facilities comprise a complete park and recreation system throughout the City. City Government Centerville, organized in 1857, is a Minnesota Statutory City with an 'Optional Plan A' form of government. It has a mayor elected at large for a two-year term and four council members also elected at large for four-year terms. The professional staff is appointed and consists of an administrator, clerk-treasurer, attorney, and engineer. Comprehensive Plan The City has a comprehensive plan, which serves as a guidance tool for phases of development within the community as well as guidelines for providing essential services. Employee Pension Programs The City employs nine full-time people. The pension plan covers all nine employees as of December 31, 200!. The City participates in contributory pension plans through the Public Employees Retirement Association (PERA) under Minnesota Statutes, Chapters, 353 and 356, which covers all full-time and certain part-time employees. PERA administers the Public Employees Retirement Fund (PERF) and the Public Employees Police and Fire Fund (PEPFF), which are cost sharing, multiple-employer retirement plans. This plan is state adminis- tered and is coordinated with the Federal Social Security Retirement Plan (FICA) and employees are vested af- ter three years of credited service. State statute requires the City to fund current service pension cost as it accrues. Prior service cost is being amortized over a period of 40 years and is being funded by payment deter- mined as a percentage of gross wages paid by all employers participating in the State Association. City contributions to PERF for the past seven years have been as follows: Year Amount Year Amount 200] $15,963 1997 $8,879 2000 15,736 1996 6,851 1999 14,953 1995 5,984 J998 13,026 (Remainder of page leji imentionally blank) I I I -16- I I I I I Residential Development There are approximately 1,203 single-family homes and 43 multifamily units located within the City. The City reports there have been 27 single- family homes and 4 multifamily units constructed within the past twelve months. The status of residential subdivisions constructed or planned within the past three years is as follows: Subdivision Total Number of Remaining Name Number of Lots/Units Lots /Units Lots/Units Completed Available Eagle Pass-2nd Phase 20 4 16 Hunter's Crossing 38 34 4 Pheasant Marsh- I st Phase 22 20 2 Pheasant Marsh-2nd Phase 27 0 27 The Shores JO 2 8 Industrial Park(s) There is an approximate 25-acre industrial park located within the City with a capacity of nine enterprises. Currently there are nine enterprises occupying the park: Goetz Landscaping, Noble Welding, Northern Forest Products, Comfort Plus Heating & Cooling, Arcade Asphalt, First Class Concrete, Chicilo Homes, ADL, and KCI Inc. CommerciaIlIndustrial Development Building construction and commercial/industrial completed within the past three years have been as follows: Building penn its issued for the past six years and a portion of the current year have been as follows; Commercial/ Industrial Number of of Permits Name ADLI Centerville Elementary SchooF Chicilo Homesl, 2 First Class Concrete I KCllncl, 2 Mainstreet Bank Royal Excavating Uptown Center2 Building Permits Year 2002 (as of 07/3]/02) 2001 2000 1999 ]998 1997 1996 9 16 o 2 I 1 o Product/Service Description of Construction Automotive Repair Public Education Home Builder Concrete Service Office Warehouse Banking and Financial Services Excavation Service Strip Mall Addition Addition Wood Frame Office Addition $500,000 Block Building Addition Addition Brick Building Residential Number of Permits Total Number of Permits Total Permit Valuation 108 199 117 228 242 16] 116 117 215 117 230 243 162 116 $ 7,282,295 ]2,287,769 5,428,864 13,794,300 16,451,000 11,525,085 4,846,378 I Located within the approximate 2.5~acre industrial park 2 Building construction and commerciallindustrial development completed within the past twelve months. - 17- j Financial Institutions Banking and financial services are provided by Mainstreet Bank (branch of Forest Lake). Reported deposits are currently not available as obtained from the latest edition (spring 2002) of the McFadden Upper Midwest Financial DirectoryTM. Education Independent School District No. 12, Centennial, operates four elementary schools, grades kindergarten through five, one middle school, grades six through eight and one senior high school, grades nine through twelve. Combined enrollment at the six schools for the 2002/2003 school year is approximately 6,614. Directly located within the City is an elementary school, grades kindergarten through five, with an estimated enrollment of 635. Major Employers There are approximately seven retail and/or commercial enterprises in the downtown area employing an esti- mated 70 people. Following are the ten largest employers within the City: Commercial/Industrial Number of Employees Product/Service Terminal Trucking Waterworks Beach Club Goetz Landscaping & Irrigation I Kelly's Comer Noble Welding! R&R Leasing Why USA Northern Forest Productsl Apple Academy City of Centerville2 Trucking Services Night Club Landscaping Services Bar/Restaurant Welding Repair Leasing Services Real Estate Services Lumber & Building Materials Child Care Services City Government 79 25 24 23 20 20 18 17 13 9 Largest Taxpayers Following are the ten largest taxpayers within the City as reported by Anoka County: Percent of Real Property 2001/2002 2001/2002 to Net Tax Estimated Net Tax Capacity Name Classificatioll Market Value Capacity ($1.842,]40)3 Xcel Energy Utility $984,400 $18,938 ],03% Coatney Family Properties Commercial 785,400 14,958 .81 Drilling & Tirokomos Commercial 748,300 ]4,216 .77 Northern Forest Products Commercial 630, I 00 11,852 .64 R&R Leasing Inc. Commercial 562,300 10,496 .57 Magill Properties Commercial 533,600 9,922 .54 Rehbein Properties Commercial 602,700 9,804 .53 Minnegasco Inc. Utility 421,400 8,428 .46 Individual Commercial 446,000 8,170 .44 Individual Commercial 398,700 7,224 .39 I Located within the approximate 25-acre industrial park. 2 Constitutes nine full-time employees. 3 Before tax increment and fiscal disparities adjustments. -!8- l____ I I I I I r MINNESOTA VALUATIONS; PROPERTY TAX CLASSIFICATIONS Market Value According to Minnesota Statutes, Chapter 273, all real property subject to taxation is to be appraised at maxi- mum intervals of four years. All real property becoming taxable in any year is listed at its estimated market value on January 2 of that year. The estimated market value is the County Assessor's appraisal of the worth of the property. Indicated Market Value The Minnesota Department of Revenue conducts the Real Estate Sales Assessment Ratio Study to accomplish equalization of property valuation in the State of Minnesota and to determine the probable selling price of a property. The study is a three-year average of sale prices as related to the latest assessor's estimated market value. The indicated market value is determined by dividing the estimated market value by the Sales Assessment Ratio for the city as determined by the Department of Revenue. Tax Cycle Minnesota local government ad valorem property taxes are extended and collected by the various counties within the state. The process begins in the fall of every year with the certification, to the county auditor, of all local taxing districts' property tax levies. Local tax rates are calculated by dividing each taxing district's levy by its net tax capacity. One percentage point oflocal tax rate represents one dollar of tax per $100 net tax capacity. A list of taxes due is then prepared by the county auditor and turned over to the county treasurer on or before the first Monday in January. The county treasurer is responsible for collecting all property taxes within the county. Real estate tax statements are to be mailed out no later than January 31 and personal property tax statements no later than February 15. The due dates for payment of real property taxes are one-half on or before May 15 and one-half on or before October 15. Personal property taxes become due one-half on or before February 28 and one-half on or before June 30. Following each settlement (March 5, June 5, and November 5 of each year), the county treasurer must redistrib- ute property tax revenues to the local taxing districts in proportion to their tax capacity ratios. Delinquent prop- erty taxes are penalized at various rates depending on the type of property and the length of delinquency. Tax Credits Prior to 1990, taxes on homestead residential and agricultural property were reduced by a direct subsidy to the taxpayer. Beginning in 1990, the homestead credit has been eliminated. The state subsidy is now accomplished through lower class rates to homesteaded classifications of property and increased state aids paid directly to lo- cal taxing districts. This new system is intended to have generally the same impact as the former homestead cred it system. Tax Levies for General Obligation Bonds (Minnesota Statutes, Section 475.61) The governing body of any municipality issuing general obligations shall, prior to delivery of the obligations, levy by resolution a direct general ad valorem tax upon all taxable property in the municipality to be spread upon the tax rolls for each year of the term of the obligations. The tax levies for all years shall be specified and such that if collected in full they, together with estimated collections of special assessments and other revenues pledged for the payment of said obi igations, will produce at least five percent in excess of the amount needed to meet when due the principal and interest payments on the obligations. Such resolution shall irrevocably appro- priate the taxes so levied and any special assessments or other revenues so pledged to the municipality's debt service fund or a special debt service fund or account created for the payment of one or more issues of obligations. I I - 19- The governing body may, at its discretion, at any time after the obligation have been authorized, adopt a resolu- tion levying only a portion of such taxes, to be filed, assessed, extended, collected and remitted as hereinafter provided, and the amount or amounts therein levied shall be credited against the tax required to be levied prior to delivery of the obligations. The recording officer of the municipality shall file in the office of the county auditor of each county in which any part of the municipality is located a certified copy of the resolution, together with full information regarding the obligations for which the tax is levied. No further action hy the municipality is required to authorize the ex- tension, assessment and collection of the tax, but the municipality's liability on the obligations is not limited thereto and its governing body shall levy and cause to be extended, assessed and collected any additional taxes found necessary for full payment of the principal and interest. The auditor shall annually assess and extend upon the tax rolls the amount specified for such year in the resolution, unless the amount has been reduced as author- ized below or, if the municipality is located in more than one county, the portion thereof that bears the same ra- tio to the whole amount as the tax capacity value of taxable property in that part of the municipality located in his county bears to the tax capacity value of all taxable property in the municipality. Tax levies so made and filed shall be irrevocable, except that if the governing body in any year makes an ir- revocable appropriation to the debt service fund of moneys actually on hand or if there is on hand any excess amount in the debt service fund, the recording officer may certifY to the county auditor the fact and amount thereof and the auditor shall reduce by the amount so certified the amount otherwise to be included in the rolls next thereafter prepared. All such taxes shall be collected and remitted to the municipality by the county treasurer as other taxes are col- lected and remitted, and shall be used only for payment of the obligations on account of that levied or to repay advances from other funds used for such payments, except that any surplus remaining in the debt service fund when the obligations and interest thereon are paid may be appropriated to any other general purpose by the municipality. Class Rate The factors (class rates) for converting estimated market value to net tax capacity represent a basic element of the State's property tax relief system and are therefore subject to annual revisions by the State Legislature. (Remainder of page left intentionally blank) I I - 20- r _____n -- -- - - -- -- -- - - - Following is a partial summary of these factors: Property Tax Classifications Class Rale Schedule 1997/ 1998/ 1999/ 2000/ 2001/ Class Tvpe of Property 1998 1999 2000 2001 2002 la Residential Homestead Under $72,000 Over $72,00 I Under $75,000 1.000% 1.000% Over $75,001 1.850 1.700 Under $76,000 1.000% 1.000% 1.000% $76,001-$500,000 1.650 1.650 1.000 Over $500,00 I 1.650 1.650 U50 2a Agricultural Land & Buildings Homestead: Under $115,000 .400 .350 .350 .350 .s50 $] 15,000-$600,000 Under 320 Acres .900 .800 .800 .800 .550 Over 320 Acres 1.400 1.250 .800 .800 .550 Over $600,00 I Under 320 Acres .900 .800 1.200 1.200 1.000 Over 320 Acres 1.400 1.250 1.200 1.200 1.000 2b Non-Homestead Agricultural Land 1.400 1.250 1.200 1.200 1.200 3a Commercial/Industrial Public Utility Under $100,000 Over $100,001 Under $150,000 2.700 2.450 2.400 2.400 1.500 Over $150,001 4.000 3.s00 3.400 3.400 2.000 Residential Non-Homestead 4d Apartments: I to 3 units I Unit 1.900 1.000 1.000 1.000 .900 2 or 3 units 2.000 1.000 1.000 1.000 .900 4a 4 or more units 2.900 2.500 2.400 2.400 1.800 Small cities less than 5,000 population with 4 or more units 2.300 2.150 2.150 2.150 1.800 4bb(2) Under $75,000 1.900 1.250 Over $75,001 2.100 1.700 Under $76,000 1.200 1.200 1.000 $76,001-$500,000 1.650 1.650 1.000 Over $500,00 I 1.650 1.650 1.250 4b(4) Vacant Land 2.100 1.700 1.650 1.650 1.500 4c(l) Seasonal Recreational/Commercial Non-Commercial: Under $75,000 1.400 1.250 Over $75,001 2.500 2.200 Under $76,000 1.200 1.200 1.000 $76,001-$500,000 1.650 1.650 1.000 Over $500,001 1.650 1.650 1.250 Resorts: Ie Homestead Under $500,000 1.000 1.000 1.000 1.000 1.000 Over $500,000 1.000 1.000 1.000 1.000 1.000 4c(2) Seasonal I Under $500,000 2.100 1.800 1.650 1.650 1.000 Over $500,000 2.100 1.800 1.650 1.650 1.250 I -2\ - CITY OF CENTERVILLE ECONOMIC AND FINANCIAL INFORMATION Valuations Real Property Personal Property Less Tax Increment District Deduction Fiscal Disparitiesl (Contribution to Pool) Distribution from Pool Total Valuation Estimated Net Tax Market Value Capacity 2001/2002 2001/2002 $ 178,878,400 $1,842,140 1,771,900 33,704 I ( 8,614) ( 85,180) 289,678 $ 180.650.300 $2.071. 728 Market Value after Sales Assessment Ratio The Minnesota Department of Revenue conducts the Real Estate Sales Assessment Ratio Study to accomplish equalization of property valuations in the State and to determine the probable selling price of a property. The Study is a three-year average of sale prices as related to the latest assessor's estimated market value. The latest Sales Assessment Ratio (2001) in Centerville is 87.6% meaning the County Auditor's recorded real property market value of $156,246,200 is 87.6% of the probable resale estimated market value. We have made the fol- lowing computations in deriving the market value figure used in the "Summary of Debt and Debt Statistics." County Auditor's recorded real property estimated market value. Latest Composite Ratio from the Real Estate Sales Assessment Ratio Study of the Minnesota Department of Revenue. $178,878,400 87.6% = $204,199,087 + 1 ,771.900 = $2~0,'!37 Indicated market value of real property. Personal property. Indicated market value of real and personal property used m "Summary of Debt and Debt Statistics." I Fiscal Disparities Law The 1971 Legislature enacted a "fiscal disparities law" which allows all the Twin City Metropolitan Area Municipalities to share in commercial/industrial growth, regardless of where the growth occurred geographically. Forty percent (40%) of every metropOlitan municipality's grolNth in commercial/industrial assessed valuation is pooled. then redistributed to all municipalities on the basis of population and per capita valuation afier the tax increment and fiscal disparity adjustments. I I -22 - 1- - I Sales Assessment Ratio History Sales assessment ratios over the past ten years have been as follows: Year 2001 2000 1999 1998 1997 Amount 87.6% 88.6 92.1 90.8 90.6 Year 1996 1995 1994 1993 1992 Amount 90.8% 90.4 88.6 91.2 89.3 Valuation Trends (Real and Personal Property) Valuation trends over the past ten years have been as follows: Net Tax Net Tax Capacity Capacity Levy Year/ Indicated Estimated Before Tax After Tax Collection Year Market Value Market Value Increment! Increment2 200 l/2002 $205,970,987 $180,650,300 $1,875,844 $2,07 1,728 2000/200 I 178,045,313 ]57,941,400 2,204,360 2,455,864 J 999/2000 ] 42,734,031 131,59],000 1,796,469 1,996,117 199811999 115,34],740 ] 04,730,300 1,390,704 1,570,777 J 99711998 94,699,133 85,907,000 1,217,579 1,403,374 199611997 85,274,449 77,429,200 1,151,435 1,274,916 199511996 78,112,117 70,702,000 1,023,457 1,040,532 199411995 71,708,691 63,533,900 895,079 919,342 199311994 65,762,171 59,975, I 00 842,423 908,734 199211993 60,699,976 54,282,600 768,003 847,309 Breakdown of Valuations 2001/2002 Estimated Market Value.. Real and Personal Property: Residential Homestead Agricultural Commercial & Industrial Non-Homestead Residential Personal Property Total $ 158,889,300 1,476,800 11,339,500 7,172,800 1,771,900 $180.650.300 87.95% .82 6.28 3.97 .98 JOO.OO% 2001/2002 Net Tax Capacity, Real and Personal Property (before tax increment and fiscal disparity adjustments) : Residential Homestead Agricultural Commercial & Industrial Non-Homestead Residential Personal Property Total $ 1,565,997 6,883 196,628 72,632 33,704 $ 1,~z;;"~44 83.48% .37 10.48 3.87 1.80 ) QQ~QQ't" I Also before fiscal disparity adjustments. 2 Also after fiscal disparity adjustments. - 23- . - . - - - -- -~ Tax Capacity Rates Tax capacity rates over the past five-assessable/collection years have been as follows: 1997/98 1998/99 1999/00 2000/01 2001/02 Tax Tax Tax Tax Tax Levy Year! Capacity Capacity Capacity Capacity Capacity Collection Year Rates Rates Rates Rates Rates Anoka County 30.618% 32.265% 30.861% 28.859% 37.976% City of Centerville 40.912 48.862 49.184 49.287 69.466 ISO No. 12, Centennial 59.004 64.802 58.230 69.574 37.758t NMISD No. 916 .194 .333 .261 .314 .070 Metropolitan Council .883 .886 .824 .779 1.417 Metro Transit 4.300 4.799 4.502 4.575 1.453 Metropolitan Mosquito District .289 .340 .334 .310 .476 Rice Creek Watershed .830 .809 .765 .940 1.174 Anoka County Railroad Authority .471 .474 1.210 1.064 1.393 Anoka County HRA .8]8 .893 .944 .920 1.227 Totals: 138.319 ] 54.463 147.115 156.622 152.410 Tax Levies and Collections I Levy Year/ 1997/ 1998/ 1999/ 2000/ Collection Year 1998 1999 2000 2001 Original Gross Tax Levy $666,075 $866,194 $1,095,00] $],320,028 Property Tax Credits2 ( 104,075) ( 104,075) ( 110,001) ( 110,028) Levy Adjustments 7 2,379 1,230 2,084 Net Tax Levy $562,007 $764,498 $ 986,230 $],212,084 Amount Collected during Collection Year $557,814 $750,5{)4 $ 970,047 $],188,781 Percent of Net Tax Levy Collected 99.25% 98.17% 98.36% 98.08% Amount Delinquent at end of Collection Year $ 4,193 $ 13,994 $ 16,183 $ 23,303 Delinquencies Collected as of (06/30/02) ( 4,540) ( 13,]80) 13,51 I) ( 14,953) Delinquencies Abated or Cancelled as of (06/30/02) 965 38 224 0) Total Delinquencies Outstanding as of (06/30102) $ 618 $ 852 $ 2,896 $ 8,350 Percent of Net Tax Levy Collected 99.89% 99.89% 99.71% 99.31% Note: 200112002 Gross Tax Levy $1,480,623 2000/2001 Net Tax Levy ],364,311 t Effective 2002, the State of Minnesota took over most of the funding for the school districts, including the general fund, transportation. etc. The only funding that remains for school districts is community service. general debt service, and general net tax capacity, I 2001/2002 property taxes are currently in the process of collection/reporting and no updated figures arc available from Hennepin County. 2 Property tax credits are aids provided by the State of Minnesota and paid directly to the City. Cities currently deduct property tax credits prior to certifYing values with the county auditor. -24 - 1------ Purpose: Dated: Original Amount: Maturity: Interest Rates: 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 Wate, Revenue Bonds, Series 1996 08/01196 $410,000 I.feb 4.9S~5.40% $0 40,000 40,000 45,000 45,000 50,000 50,000 o o o o o o $270,000 (1) CITY OF CENTERVILLE, MINNESOTA GENERAL OBLlGAnON DEBT (As of September 3, 2002, Plus This Issue) Sewer and Water Revenue Bonds. Series 1998 07/01/98 $720,000 I-fob 4.104.80% Refunding Bonds of 1998 07/01/98 $245,000 I-fob 4.11% Improvt!mLnt Bonds, Series 1998 08/01/98 $615,000 I-Fob 4.1O~.50% $0 65,000 70,000 75,000 75,000 80,000 85,000 85,000 o o o o o 50,0~~ I 55,0: I o I 60,000 I .........-...~..._........._..".... o ; 60,000 : o ! 65,000 ! o 70,000 o 70,000 o 75,000 o 0 o 0 o 0 o 0 o 0 $535,000 (I) (2) $50,000 (3) (4) $455,000 (3) (5) This Issue Purpose; G.O. Improvement Bonds oJ 2002 Dated: 1010 1/02 Original Amount~ $635,000 Maturity: l-Feb Interest Rates: TOTALS.- 2002 $0 $0 2002 2003 0 385.000 2003 2oD4 0 445.000 2004 2005 55.000 325,000 2005 2006 55,000 335.000 2006 2007 55,000 355.000 2001 2008 60,000 375,000 2008 2009 60.000 335,000 2009 2010 65.000 ] 90,000 20]0 2011 70.000 205.000 2011 2012 70.000 190.000 2012 2013 70.000 195.000 2013 20]4 15.000 75.000 2013 $635.000 $3.410.000 (3) -25 - Improvement Bonds of 2000 lO/OllOO $650,000 I-Fob 4.65-5.25% $0 175,000 200,000 10,000 10,000 10,000 15,000 15,000 20,000 20,000 o o o $475,000 (3) 1ll1pTovemttnt Bonds o 2001 11/01/01 $990,000 I.feb 2.90-4.45% $0 o 75,000 80,000 85,000 90,000 95,000 100,000 105,000 115,000 120,000 125,000 o $990,000 /l) 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 I CITY OF CENTERVILLE, MINNESOTA GENERAL OBLIGATION DEBT (As of September 3, 2002, Plus This Issue) fl) These bonds are payable primarily from net revenues of the municipal water utility system and additionally secured hy ad valorem taxea on aI/taxable property within the City and withoutlimitalion oj amount. (1) These bonds are payable primarily from net revenues of lhe municipal U'Wfr utility system Qnd additionally secured by ad valorem taxes (In all taxable property within the City and 'Without limitation of amount. (3) 1hese honds are payable primarily from special assessments against all benefitted property and additionally seCUT'ed by ad valorem taxes on aU taxable property within the City and without limitation of amount. (4) 7hese bonds current refunded $240,000 of the $6/5,000 General Obligation Improvement Bonds, Series /987, do.ted July J, 1987. Maturities 1999 through 2003, inclusive, were calledfor redemption on August I, 1998 at a price (If par plus accrued interest. (5) Maturltiesojthese bonds 0) 2000 through 2001, inclusive, (ii) 2002 through 2004, inclusive, (iii) 2005 through 2006, inclusive and (iv) 2007 through 2009. inclusive, are subject to mandatory redemption on February 1 of their respective years. -26 - I~~--- Pupose: Dated: OriginaJ Amount: Maturity: Interest Rates: Lease PurchllSt Agreement of 1992 09116/92 $500,000 I-Feb 6.28% 2002 2003 $0 59,034 CITY OF CENTERVILLE, MINNESOTA SPECIAL OBLIGATION DEBT (As o/September 3,2002) (J) These are IJoH-appropriation bonds with City funds annua({y budgeted by City Council. The full faith and credi1 of the City i~ NOT pledged for their payment. $59.034 II) -21- n_ 1 Overlapping Debt 2000/2001 2000/2001 Net Tax Net Tax Capacity Percentage City's Capacity Value Applicable Share Issuer Value(l) in Cit}/./) inCitv Net Debt of Debt Anoka County $ 157,874,243 $1,782,050 1.13% $ 61,449,633(2) $ 694,381 ISD No. 12, Centennial ]6,710,018 1,782,050 10.66 94,450,377(3) 10,068,410 NMISD No. 916 378,392,736 1,782,050 .47 15,117,248 (4) 71,051 Metropolitan Council 1,750,666,92 ] 1,782,050 .10 16,694,000(5) 16,694 Metro Transit 1,533,237,502 1,782,050 .12 10 I ,608,000(6) ]21,930 T%l Overlapping Debt: $10.972.466 Overlapping Debt Future Financing Anoka County Anoka County issued $2,040,000 General Obligation Recreational Facility Bonds, Series 2002C, dated September 1, 2002. The above- indicated bonds are included in the above overlap- ping debt figures. The County does not anticipate the issuance of any additional general obligation bonding within the next two months. ISD No. 12, Centennial does not anticipate the issuance of any additional bonding within the next two months. ISD No. 12, Centennial NMISD No. 916 NMISD No. 916 does not anticipate the issuance of any additional bonding within the next two months. Metropolitan Council Metropolitan Council on June 26, 2002, issued $19,800,000 General Obligation Sewer Refunding Bonds, Series 2002B, dated July ], 2002. The bonds are not included in the above overlapping debt figures since the bonds are primarily sup- ported from revenues of the Metro Sanitary Sewer System. The Council does not anticipate the issu- ance of any additional bonding within the next two months. Metro Transit Metro Transit does not anticipate the issuance of any additional bonding within the next two months. (I) Net tax capacity values are after tax increment and fiscal disparity contribution adjustments, (2) Anoka County has bond indebtedness of $69.445,000 as of July 2, 2002 and sinking funds of $7,995.367 as of June 30, 2002. (3) ISO No. 12, Centennial, reported bond indebtedness of $95.640.000 and sinking funds of $1 ,189,623 as of June 30, 2002. (4) NMISD No. 916, reported bond indebtedness of$1 5.960,000 and sinking funds of $842,752 as of June 30, 2002. (5) Deductions: (A) $592,160,000 Metropolitan Waste Control Commission Debt as oflune 19,2002. Note I: Debt Service on A above is 100% self supported from revenues of the Metro Sanitary Sewer System. although the bonds are full faith and credit bonds. Sinking funds of $10,710,000 have not been deducted because said funds are attributable to A above. Fund balances are as of December 31, 2001. Note 2: The only tax supported bond indebtedness is $24,315.000 as of June 19, 2002 with sinking funds of $7,621,000 as of December 31, 200l. (6) Metro Transit reported bond indebtedness of $129.270,000 as of June 19. 2002 and sinking funds of $27,662,000 as of December 31, 200 I. -28 - Cash and Investment Balances as of August 31, 2002 (Unaudited) Fund General Fund Special Revenue Funds Debt Service Funds Capital Projects Funds Enterprise Funds Escrow Fund $ 626,171 57,022 (I) 1,064,838 (2) 436,611 (3) 3,149,707 (4) ( 2,133) $5.332.216 Total Cash and Investment Balances (I) Includes the following Soecial Revenue Funds: #614 Cable TV Fund $ 16,278.74 #617 Recycling Fund ( 18,039.67) #622 Gambling Donation Fund 25,229.69 #6l9 Savings & C.D. Interest Fund 33,5) 7.53 #620 Economic Development Authority Fund 36.00 (2) Consists of the following Debt Service Funds: #302 1979 Improvement Fund $ 1,192.21 #303 Flood Plains Reduction Fund ( 9,886.58) #304 1987 Improvement Fund 27,107.72 #311 1993 Acorn Creek Improvements Fund ( 38,296.26) #3 t 7 Industrial Park Tax Increment No. 1-4 Debt Service Fund 3,458.60 #3l9 Clearwater Meadows Fund 47,397.26 #324 Parkview Development Fund 388,994.48 #325 Elementary School Water Extension Fund 212,280.21 #327 Pheasant Marsh Debt Service Fund 9,377.54 #336 Hunters Crossing G.o. Bond Debt Service Fund 423,213.10 (3) Consists ofthe following Capital Proiects Funds: #402 Park Fund $ 67.100.00 #403 Fire Fund 5,820.27 #404 TlF Projects Fund 138,856.31 #408 21 st A venue Improvements Fund 9,030.84) #413 TIF District 1-5 Fund 7,756.48) #414 Pedestrian Trail Ways Fund 14,350.00 #415 Stann Water Fund 294,690.04 #420 Eagle Pass Additions Fund ( 56,880.76) #421 Lakeland Hills Fund ( 45,898.12) #422 Willow Glen Development Fund ( 143.00) #424 Parkview Development Fund 34,584.41 #427 Woods of Clearwater Creek Fund ( 5,168.94) #429 Center Villa Fund ( 40,724.50) #430 Buechler Estates Fund ( 245.35) #431 Deer Pass Fund ( 10,353.62) #432 Royal Industrial Park Fund ( 99,282.26) #436 Hunter's Crossing Fund 51.651.76 #437 Downtown Revitalization Fund ( 8,559.98) #438 Pheasant Marsh Fund 236,097.16 #439 CSAH 14 Watermain Extension Fund 133,708.69) #440 The Shores Fund 514.45) #441 Eagle Pass 2nd Addition Fund 40,477.54 #442 Pheasant Marsh n Fund 28,749.71) (4) Consists of the following Enterprise Funds: #601 Water Fund $ 1,369,564.00 #602 Sewer Fund 1,780,143.16 -29- SUMMARY OF DEBT AND DEBT STATISTICS General ObliJ!ation Debt Bonds secured primarily by water revenues Bonds secured primarily by sewer and water revenues Bonds secured primarily by special assessments (includes this issue) Total General Obligation Direct Debt Less debt service funds Net Direct General Obligation Debt Add City's share of net overlapping debt Total Net Direct and Net Overlapping Debt Special ObliJ!ation Debt Lease Purchase Agreement of 1992 Facts for Ratio Computations 2001/2002 Indicated Market Value (real and personal property) 200l/2002 Net Tax Capacity (real and personal property, after tax increment and fiscal disparity adjustments) Population (200] Estimate) Debt Ratios To Indicated Market Value Per Capita Per Capita Adjusted I Direct Debt 1.66% $1,051 $ 941 Net Direct Debt 1.I4% $723 $647 I The City's tax base is 10.48% commercial & industrial, which has been deducted. -30- Net Overlapping Debt 5.33% $3,381 $3,027 $ 270,000 535,000 2,605,000 $ 3,410,000 ( 1,064,838) $ 2,345,162 10,972,466 m.3u,~~~ $ 59,034 $205,970,987 $2,071,728 3,245 Net Direct and Net Overlapping Debt 6.47% $4,104 $3,674 1-- $635,000 GENERAL OBLIGATION IMPROVEMENT BONDS OF 2002 CITY OF CENTERVILLE, MINNESOTA (ANOKA COUNTY) CUMULATIVE BOND YEARS AND WORKSHEET (FEB. 1) CUMULATIVE YEAR AMOUNT BOND YEARS BOND YEARS 2005 $55,000 128.333 128.333 2006 55,000 183.333 3] 1.667 2007 55,000 238.333 550.000 2008 60,000 320.000 870.000 2009 60,000 380.000 1,250.000 2010 65,000 476.667 1,726.667 201 I 70,000 583.333 2,310.000 2012 70,000 653.333 2,963.333 20]3 70,000 723.333 3,686.667 2014 75,000 850.000 4,536.667 AVERAGE MATURITY: 7.14436 years. BONDS DATED: October 1, 2001 . INTEREST PAYMENTS: August I, 2003, and semiannually thereafter on February] and August 1 to registered owners of the Bonds appearing of record in the bond register as of the close of business on the fifteenth (15th) day (whether or not a business day) of the immediately preceding month. REDEMPTION: The City may elect on February 1,2007, and on any day thereafter, to pre- pay Bonds. Redemption may be in whole or in part and if in part at the option of the City and in such manner as the City will determine. If less than all Bonds of a maturity are called for redemption, the City will notify DTC of the particular amount of such maturity to be prepaid. DTC will determine by lot the amount of each participant's interest in such maturity to be redeemed and each participant will then select by lot the beneficial ownership interests in such maturity to be redeemed. Prepayments will be at a price of par plus accrued interest. PROPOSAL: Sealed proposals of not less than $626,110 and accrued interest. Good faith check or a Financial Surety Bond for $12,700 must accompany the proposal. RATES: Each rate must be in integral multiples of 1/20th or 1/8th of 1%. No limi- tation is placed upon the number of rates that may be used. ESTIMATED CLOSING DATE: October 14, 2002. -31- 1---- -------- PROPOSAL FORM HONORABLE CITY COUNCIL CITY OF CENTERVILLE CENTERVILLE, MINNESOTA FOR ALL OF THE $635,000 GENERAL OBLIGATION IMPROVEMENT BONDS OF 2002, OF YOUR CITY AS DESCRIBED IN THE TERMS OF PROPOSAL, WE WILL PAY YOU DOLLARS ($ ) (NOT LESS THAN $626,110) PLUS ACCRUED INTEREST FROM THE DATE OF SAID BONDS TO THE DATE OF DELIVERY. SAID BONDS SHALL BEAR INTEREST PAYABLE AUGUST 1,2003, AND SEMIANNUALLY EACH FEBRUARY I AND AUGUST I THEREAFTER AS FOLLOWS: DATED: SEPTEMBER 25, 2002 % - 2005 % - 2006 % - 2007 % - 2008 % - 2009 %-2010 %-2011 %-2012 %-2013 %-2014 DESIGNATION OF SERIAL AND TERM MATURITIES LAST YEAR OF SERIAL MATURITIES YEAR OF TERM MATURITIES PRINCIPAL WILL BE PAYABLE AT U.S. BANK NATIONAL ASSOCIATION, ST. PAUL, MINNESOTA. CUSIP NUMBERS WILL BE ISSUED AT THE COST OF THE SUCCESSFUL UNDERWRITER. THIS PROPOSAL IS FOR PROMPT ACCEPTANCE AND SUBJECT TO ALL TERMS IN THE TERMS OF PROPOSAL. WE ARE TO BE FURNISHED THE APPROVING LEGAL OPINION OF BOND COUNSEL, TOGETHER WITH THE DELIVERY OF THE PRINTED AND EXECUTED BONDS, WITHIN 40 DAYS AFTER AWARD OR AT OUR OPTION THEREAFTER. DELIVERY WILL BE MADE AT (SPECIAL INSTRUCTIONS-SEE OVER). ACCOUNT MEMBERS: ACCOUNT MANAGER BY: ACCEPTED FOR THE ADDRESSEE THIS DAY OF SEPTEMBER, 2002. BY: MAYOR A TIEST: CITY ADMINISTRATOR -.. -- -.. - - - -... --- --........ --.. - - ~ - --.. - -.... - - ---.-.. ---.. - - -- ---- - --. - - - - - - -- WE COMPUTE OUR TOTAL NET INTEREST COST TO BE $ FOR A NET INTEREST RATE OF %. THESE COMPUTATIONS ARE NOT A PART OF THIS OFFER. IT IS NOT NECESSARY TO USE THIS FORM; HOWEVER, ANY PROPOSAL MUST COMPLY WITH THE TERMS STATED IN THE TERMS OF PROPOSAL. PLEASE SUBMIT THIS PROPOSAL IN DUPLICATE -33 - ----~I SPECIAL INSTRUCTIONS: SALE RESULTS WILL BE FURNISHED TO PROPOSAL MAKERS AT 8:30 A.M. ON TIffi DAY AFTER THE SALE AT 612-370-2700. IF RESULTS ARE DESIRED IMMEDIATELY, PLEASE COMPLETE TIffi FOLLOWING: CONTACT: TELEPHONE NUMBER: - - ~ - ~ -.. -.. -.... -.. -.................................. -.. --.................. --................................................ THE UNDERSIGNED HEREBY ACKNOWLEDGES RECEIPT FOR THE GOOD FAITH DEPOSIT IN THE AMOUNT OF $12,700 TO BE RETURNED TO THE UNSUCCESSFUL PROPOSAL MAKER. JURAN & MOODY BY: DATED: SEPTEMBER 25, 2002 - 34- -- -----l 470 Pillsbury Center 200 South Sixth Street Minneapolis MN 55402 & (612) 337-9300 telephone (612) 337.9310 fax htlp:/Iwww.kennedy-graven.com CHARTERED $635,000 General Obligation Improvement Bonds of 2002 City of Centerville Anoka County, Minnesota We have acted as bond counsel in connection with the issuance by the City of Centerville, Anoka County, Minnesota, of its General Obligation Improvement Bonds of 2002, (the "Bonds"), originally dated as of October I, 2002, in the original aggregate principal amount of $635,000. For the purpose of rendering this opinion we have examined certified copies of certain proceedings taken by the City with respect to the authorization, sale and issuance of the Bonds, including the form of the Bonds, certain other proceedings and documents furnished by the City, and applicable laws of the State of Minnesota. From our examination of such proceedings and other documents, assuming the genuineness of the signatures thereon and the accuracy of the facts stated therein, and based upon laws, regulations, rulings and decisions in effect on the date hereof, it is our opinion that: I. The Bonds are in due form, have been duly executed and delivered, and are valid and binding general obligations of the City, enforceable in accordance with their terms. The rights of the owners of the Bonds and the enforceability of the Bonds may be limited by bankruptcy, insolvency, reorganization, moratorium, and other similar laws affecting creditor's rights generally and by equitable principles, whether considered at law or in equity. 2. The principal of and interest on the Bonds are payable primarily from special assessments levied or to be levied on property specially benefited by local improvements, but if necessary for the payment thereof ad valorem taxes are required by law to be levied on all taxable property in the City, which taxes are not subject to any limitation as to rate Or amount: 3. Interest on the Bonds is not includable in gross income of the recipient for federal income tax purposes or in taxable net income for Minnesota income tax purposes, and is not a preference item for purposes of the computation of the federal alternative minimum tax, or the computation of the Minnesota alternative minimum tax imposed on individuals, trusts and estates, but such interest is includable in the computation of "adjusted current earnings," used in the calculation of federal alternative minimum taxable income of corporations, and is subject to Minnesota franchise taxes on corporations (including financial institutions) measured by income and the alternative minimum tax base. The opinion set forth in the preceding sentence is subject to the condition that the City comply with all requirements of the Internal Revenue Code of 1986, as amended, that must be satislied subsequent to the issuance of the Bonds in order that interest thereon be, or continue to be, excluded from gross income for federal income tax purposes and excluded from taxable net income for Minnesota income tax purposes. We express no opinion regarding other federal or state tax consequences arising with respect to the Bonds. SJB.219448vl CElS5.l9 I~_n_ _nn _ _ _ _ _ We have not been asked and have not undertaken to review the accuracy, completeness or sufficiency of the Official Statement or other offering material relating to the Bonds, and accordingly we express no opinion with respect thereto. This opinion is given as of the date hereof and we assume no obligation to update, revise, or supplement this opinion to reflect any facts or circumstances that may hereafter come to our attention or any changes in law that may hereafter occur. Dated at Minneapolis, Minnesota, SJB-219448vl CE155-19 r - - - - APPENDIX B City's Financial Report The following financial statements are excerpts from the annual financial report for the year ended December 31, 2001. The complete financial statements for the year 2001 and the prior two years are available for inspection at the Centerville City Hall and the office of Juran & Moody. The reader of this Official Statement should be aware that the complete financial report may have further data relating to the excerpts presented in the appendix which may provide additional explanation, interpretation or modification of the excerpts. Excerpts from tbe Financial Report )0 Combined Balance Sheet - All Fund Types and Account Groups )0 Combined Statement of Revenue, Expenditures and Changes in Fund Balance (Deficit)- All Governmental Fund Types )0 Combined Statement of Revenue, Expenditures and Changes in Fund Balance - Budget and Actual - General Fund ~ Combined Statement of Revenue, Expenses and Changes in Retained Earnings - All Proprietary Fund Types ~ Combined Statement of Cash Flows - All Proprietary Fund Types ~ Notes to the Financial Statements . . - ---- ---I CITY OF CENTERVILLE, MINNESOTA COMBINED BALANCE SHEET ALL FUND TYPES AND ACCOUNT GROUPS DECEMBER 31,2001 (With comparative totals for December 31, 2000) Governmental Fund Types Special Debt Capital General Revenue Service Projects ASSETS AND OTHER DEBITS ASSETS Cash and temporary investments (deficit) $ 695,608 $ (11,120) $ 1,270,247 $ 698,227 Receivables Accrued interest 4,700 230 7,192 5,085 Delinquent taxes 60,027 160 Accounts 1,500 11,306 3,929 Special assessments .358,213 Due from other governments 62,91l 6,498 Inventories Prepaid items 273 59,035 Bond discount Fixed assets, net OTHER DEBITS Amount available for debt retirement Amount to be provided for debt retirement TOTAL ASSETS AND OTHER DEBITS $ 825,019 $ 6,314 $ 1,694,687 $ 707,401 LIABILITY, EQUITY AND OTHER CREDITS LIABILITIES Accounts payable $ 66,441 $ 200 $ 5,023 $ 177,933 Contracts payable 20,220 Accrued salaries payable 15,875 18B 260 Deferred revenue 29,623 348,643 Capital lease payable Bonds payable TOTAL LIABILITIES 111,939 3B8 353,666 198,413 EQUITY AND OTHER CREDITS Investment in general fix.ed assets Contributed capital Retained earnings Reserved Unreserved Fund balance (deficit) Reserved 273 1,410,643 Unreserved DeSignated 712,807 Undesignated 5,926 (69,622) 508,988 TOTAL EQUITY AND OTHER CREDITS 713,080 5,926 1,341,021 508,988 TOTAL L1ABILlTIES, EQUITY AND OTHER CREDITS $ 825,019 $ 6,314 $ 1,694,687 $ 707,401 See Notes to Financial Statements. r - - - Proprietary Fiduciary Totals Fund Type Fund Type Account Groups (Memorandum Only) General General Trust and Fixed Assets Long-tena Enterprise Agency (Unaudited) Debt 200\ 2000 $ 3,083,131 $ (2,133) $ $ $ 5,733,360 $ 4,844,286 16,89() 34,097 2J,413 60,187 35,232 109,289 2,133 128,157 101,236 472,135 830,348 1,235,238 69,409 142,678 8,971 8,971 32,790 9,442 68,750 37,009 5,275 5,275 5,935 2,529,786 1,784,314 4,314,100 3,568,208 1,341,021 1,341,021 \,079,667 1,476,162 1,476,162 \,067,657 $ 6,234,919 $ $ 1,784,314 $ 2,817,183 $ \4,069,837 $ 12,171,349 $ 21,868 $ $ $ $ 271,465 $ 104,263 20,220 1,661 14,451 32,435 29,334 452,003 830,269 1,255,716 112,732 112,732 166,538 600,000 2,690,000 3,290,000 2,625,000 1,075,532 2,817,183 4,557,121 4,180,851 1,784,314 1,784,314 1,528,908 1,927,511 1,927,511 1,418,009 71,63\ 71,631 71,631 3,160,245 3,160,245 2,784,747 1,410,916 1,150,715 712,807 1,479,995 445,292 (443,507) 5,159,387 1,784,314 9,512,716 7,990,498 $ 6,234,919 $ $ 1,784,314 $ 2,817,183 $ 14,069,837 $ 12,171,349 CITY OF CENTERVILLE, MlNNESOTA COMBINED STATEMENT OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE (DEFICIT) ALL GOVERNMENTAL FUND TYPES YEAR ENDED DECEMBER 31, 2001 (With comparative totals for the year ended December 31, 2000) Special Debt Capital General Revenue Service Projects REVENUE General property taxes S 1,225,296 $ 7,200 S S Tax increments 24,580 Licenses and pennits 235,667 Intergovernmental 235,367 10,522 Charges for services 780 Fines and forfeits 32,269 Special assessments 481,718 Interest on investments 20,787 962 32,289 23,127 . MisceHaneous 40,563 36,554 33,319 TOTAL REVENUE 1,790,729 55,238 514,007 81,026 EXPENDITURES Current General government 440,480 Public safety 648,345 Public works 196,832 Sanitation 4,691 Culture and recreation 88,734 31,486 Miscellaneous 46,686 Capital outlay 552,95 I 8,716 662,828 Debt service Principal 318,806 Interest and other 88,457 TOTAL EXPENDITURES 1,974,028 36,177 415,979 662,828 EXCESS (DEFICIENCY) OF REVENUE OVER EXPENDITURES (183,299) 19,061 98,028 (581,802) OTIffiR FINANCING SOURCES (USES) Operating transfers in 177,225 122,000 Bond proceeds 41,326 927,990 Operating transfers out (122,000) (116,717) TOTAL OTHER FINANCING SOURCES (USES) 55,225 163,326 8Il ,273 EXCESS (DEFICIENCY) OF REVENUE AND OTHER FINANCING SOURCES OVER EXPENDITURES AND OTHER FINANCING USES (128,074) 19,061 261,354 229,471 FUND BALANCE (DEFICIT), JANUARY I 84],154 (13,135) 1,079,667 279,517 FUND BALANCE, DECEMBER 31 $ 713,080 $ 5,926 $ 1,341,021 $ 508,988 See Notes to Financial Statements. Totals (Memorandum Only) 2001 2000 $ 1,232,496 $ 986,446 24,580 24,141 235,667 216,725 245,889 263,516 780 34,963 32,269 28,\62 481,718 77,610 77,165 122,259 110,436 88,882 2,441,000 1,842,704 440,480 446,180 648,345 520,424 196,832 149,930 4,691 3,475 120,220 99,317 46,686 125,566 1,224,495 1,177,0\2 318,806 327,167 88,457 80,118 3,089,012 2,929,\89 (648,012) (1,086,485) 299,225 143,507 969,316 722,035 (238,7\7) (122,507) 1,029,824 743,035 381,812 (343,450) 2,187,203 2,530,653 $ 2,569,015 $ 2,187,203 CITY OF CENlERVlLLE, MINNESOTA STATEMENT OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTIJAL GENERAL FUND YEAR ENDED DECEMBER 31, 2001 REVENUE General property taxes Licenses and permits Intergovernmental Charges for services Fines and forfeits Special assessments Interest on investments Miscellaneous V ariance ~ Favorable Budget Actual (Unfavorable) $ 1,210,000 $ 1,225,296 $ 15,296 152,229 235,667 83,438 150,308 235,367 85,059 700 780 80 32,580 32,269 (311) 76,695 . 20,787 (55,908) 31,840 40,563 8,723 1,654,352 1,790,729 136,377 TOTAL REVENUE EXPENDITURES Current General government Public safety Public works Culture and recreation Miscellaneous Capital outlay 447,560 440,480 7,080 531,764 648,345 (116,581) 192,188 196,832 (4,644) 98,H2 88,734 9,378 46,686 (46,686) 262,728 552,951 (290,223) 1,532,352 1,974,028 (441,676) 122,000 (183,299) (305,299) 177,225 177,225 (122,000) (122,000) (122,000) 55,225 177,225 TOTAL EXPENDITURES EXCESS (DEFICIENCY) OF REVENUE OVER EXPENDITURES OTHER FINANCING SOURCES (USES) Operating transfer in Operating transfer out TOTAL OTHER FINANCING SOURCES (USES) EXCESS (DEFICIENCY) OF REVENUE AND OTHER FINANCING SOURCES OVER EXPENDITURES AND OTHER FINANCING USES $ (128,074) $ (128,074) FUND BALANCE, JANUARY 1 841,154 FUND BALANCE, DECEMBER 31 $ 713,080 See Notes to Financial Statements. r~~~------ CITY OF CENTERVILLE, MINNESOTA COMBINED STATEMENT OF REVENUE, EXPENSES AND CHANGES IN RETAINED EARNINGS ALL PROPRIETARY FUND TYPES YEAR ENDED DECEMBER 31, 2001 OPERATING REVENUE Charges for services Enterprise $ 386,602 OPERATING EXPENSES Personal services Supplies and maintenance Other services and charges Utilities MCES disposal charges Depreciation 37,175 70,493 34,181 10,886 131,136 59,099 TOTAL OPERATING EXPENSES 342,970 OPERATING INCOME 43,632 NONOPERATING REVENUE (EXPENSE) Interest on investments Special assessments Hook-up fees and unit charges Interest expense 75,746 104,462 201,297 (28,553 ) TOTAL NONOPERATING REVENUE (EXPENSE) 352,952 INCOME BEFORE OPERATING TRANSFERS 396,584 OPERATING TRANSFERS OUT (60.508) NET INCOME 336,076 CREDIT FOR DEPRECIATION ON CONTRIBUTED ASSETS 39,422 NET INCREASE IN RETAINED EARNINGS 375,498 RETAINED EARNINGS, JANUARY 1 2,856,378 RETAINED EARNINGS, DECEMBER 31 $ 3,231,876 See Notes to Financial Statements. I CITY OF CENTERVILLE, MINNESOTA COMBINED STATEMENT OF CASH: FLOWS ALL PROPRIETARY FUND TYPES YEAR ENDED DECEMBER 31,2001 CASH FLOWS FROM OPERATING ACTIVITIES Operating income Adjustments to reconcile operating income to net cash provided by operating activities: Depreciation (Increase) decrease in assets: Accounts receivable Inventories Prepaid items Increase (decrease) in liabilities: Accounts payable Accrued salaries payable Deferred revenue Enterprise $ 43,632 59,099 (22,056) 23,819 (498) 8,805 1,334 (46,721) 67,414 (60,508) 201,297 131,706 (60,000) (28,553) 244,450 68,918 320,274 2,762,857 $ 3,083,131 NET CASH PROVIDED BY OPERATING ACTIVITIES CASH FLOWS FROM NONCAPIT AL FINANCING ACTIVITIES Operating transfers out CASH FLOWS FROM CAPITAL AND RELATED FINANCING ACTIVITIES Hook-up fees and unit charges Special assessments received Principal paid on bonds Interest paid on bonds NET CASH PROVIDED BY CAPITAL AND RELATED FINANCING ACTIVITIES CASH FLOWS FROM INVESTING ACTIVITIES Interest received on investments INCREASE IN CASH AND CASH EQUIVALENTS CASH AND CASH EQUIVALENTS, JANUARY I CASH AND CASH EQUlV ALENTS, DECEMBER 31 NONCASH CAPITAL AND RELATED FINANCING ACTIVITIES Assets contributed by other funds $ 548,924 See Notes to Financial Statements. 1---- CITY OF CENTER VILLE, MINNESOTA NOTES TO FINANCIAL STATEMENTS DECEMBER 31, 2001 Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES A. Reporting Entity The City of CentervilIe is a statutory city operating in accordance with the "Optional Plan A" form of government, as defined in the State of Minnesota Statutes. Under this plan the government of the City is directed hy a Council composed of an elected Mayor and four elected Council Members. The Council exercises legislative authority and determines all matters of policy. The Council appoints personnel responsible for the proper administration of all affairs relating to the City. The City has considered all potential units for which it is financially accountable, and other organizations for which the nature and significance of their relationship with the City are such that exclusion would cause the City's financial statements to be misleading or incomplete. The Governmental Accounting Standards Board (GASB) has set forth criteria to be considered in determining financial accountability. These criteria include appointing a voting majority of an organization's governing body, and (I) the ability of the primary government to impose its will on that organization or (2) the potential for the organization to provide specific benefits to, or impose specific financial burdens on the primary government. The City's reporting entity does not include any component units. B. Measurement Focus, Basis of Accounting and Basis of Preseutation The accounts of the City are orgauized and operated on the basis of funds and account groups. A fund is an independent fiscal and accounting entity with self~balancing sets of accounts. Fund accounting segregates funds according to their intended purpose and is used to aid management in demonstrating compliance with finance~ related legal and contractual provisions. The minimum number of funds are maintained consistent with legal and managerial requirements. Account groups are a reporting device to account for certain assets and liabilities of the governmental funds not recorded directly in those funds. The City has the following fund types and account groups: Governmentalfunds are used to account for the City's general government activities, Governmental fund types use the flow of current financial resources measurement focus and the modified accrual basis of accounting. Under the modified accrual basis of accounting, revenues are recognized when susceptible to accrual (i.e., when they are <<measurable and available"). "Measurable" means the amount of the transaction can be determined, and "available" means collectible within the current period or soon enough thereafter to pay liabilities of the current period. The City considers all revenues available if they are collected within 60 days after year end. Expenditures are recorded when the related fund liability is incurred, except for unmatured interest on general long-term debt which is recognized when due, and certain compensated absences and claims and judgments which are recognized when the obligations are expected to be liquidaled with expendable available financial resources. Property taxes, franchise taxes, licenses, interest and special assessments are susceptible to accrual. Other receipts and taxes become measurable and available when cash is received by the government and are recognized as revenue at that time. The preparation of general purpose financial statements in conformity with generally accepted accounting principles in the United States of America requires managemem to make estimates and assumptions that affect certain reported amounts and disclosures. Accordingly, actual results could differ from those estimates. Entitlements and shared revenues are recorded at the time of receipt or earlier if the susceptible to accrual criteria are met. Expenditure driven grants are recognized as revenue when the qualifying expenditures have been incurred and all other grant requirements have been met. Governmental funds include the following fund types: The general fund is the City's primary operating fund. It accounts for all financial resources of the City, except those required to be accounted for in another fund. I The special revenue funds account for revenue sources that are legally restricted to expenditures for specified purposes (not including major capital projects). The debt service funds account for the servicing of general long-term debt not being financed by proprietary funds. ----- -I CITY OF CBNTERVILLE, MlNNESOT A NOTES TO FINANCIM. STATEMENTS DECEMBER 31,2001 Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES. CONTINUED The capital projects funds account for the acquisition of fixed assets or construction of major capital projects not being financed by proprietary funds. Proprietary funds are accounted for on the flow of economic resources measurement focus and use the accrual basis of accounting. Under this metbod, revenues are recorded when earned and expenses are recorded at the time liabilities are incurred. In accordance witb the provisions of the Governmental Accounting Standards Board (GASB) Statement No. 20, Accounting and Financial Reponing for Proprietary Funds and other Governmental Entities that use Proorietary Fund Accountin~. the City applies all applicable GASB pronouncements plus all Financial Accounting Standards Board (F ASB) Statements and Inte'1'retations, Accounting Principles Board opinions, and Accounting Research Bulletins issued on or before November 30, 1989, except for tbose tbat conflict with or contradict GASB pronouncements. Tbe City bas elected not to apply FASB Statements and Inte'1'retations issued after November 3D, 1989. Proprietary funds include the following fund type: Enterprise funds are used to account for those operations that are financed and operated in a manner similar to private business or wbere the Council bas decided that the determination of revenues'earned, costs incurred andlor net income is necessary for management accountability. Fiduciary funds account for assets beld by the government in a trustee capacity or as an agent on behalf of others. Agency funds are establisbed to account for cash or otber assets beld by the City as trustee or agent for individuals, private organizations, other governments and/or other funds. The fund is custodial in nature (assets equal liabilities) and does not involve measurement of results of operations. Account groups. The genera/fixed assets account group (unaudited) is used to account for fixed assets not accounted for in proprietary funds. The general long-term debt account group is used to aCCOUnt for general long-term debt and certain other liabilities that are not specific liabilities of proprietary funds. C. Assets, Liabilities and Equity Deposits and Investments Tbe City's casb and casb equivalents are considered to be casb on band, demand deposits and short-term investments with original maturities of three months or less from the date of acquisition. State statutes authorize the City to invest in obligations of the U.s. Treasury, commercial paper, corporate bonds, repurchase agreements and shares of investment companies registered under the Federal lnvestment Company Act of 1940 and whose only investments are obligations guaranteed by the United States or its agencies. Investments for the City are reported at fair value. Earnings on investments are allocated to the individual funds based upon the average of montb-end casb and investment balances. Tbe Minnesota Municipal Money Market Fund investment pool operates in accordance with appropriate state laws and regulations. Tbe reported value of the pool is tbe same as tbe fair value of the pool sbare. Property Taxes The City Council annually adopts a tax levy in December and cenifies it to the County for collection in the following year. The County is responsible for collecting all property taxes for the City. These taxes attach an enforceable lien on taxable property within tbe City on January I and are payable by the property owners in two installments. The taxes are collected by tbe County Auditor and tax settlements are made to the City dosing January, July, and December each year. Taxes payable on homestead property, as defined by State statutes, are partially reduced by a homestead and agricultural credit aid. The credit is paid to the City by the State of Minnesota in lieu of taxes levied against homestead property. The State remits this credit in two equal installments in July and December eacb year. This aid was eliminated with legislation passed during the 2001 Minnesota legislative session. Delinquent taxes receivable include the past six years' uncollected taxes. Delinquent taxes have been offset by a deferred revenue liability for delinquent taxes not received witbin 60 days after year end. I CITY OF CENTERVILLE, MlNNESOT A NOTES TO FINANCIAL STATEMENTS DECEMBER 31, 2001 Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES - CONTINUED Account Receivable Accounts receivable include amounts billed for services provided before year end. Unbilled utility enterprise fund receivables are also included for services provided in 2001. The City annually certifies delinquent water and sewer accounts to the county for collection in the following year. Therefore, there has been no allowance for doubtful accounts established. Special Assessments Special assessments represent the financing for public improvements paid for by benefiting property owners. These assessments are recorded as receivables upon certification to the County. Special assessments are recognized as revenue when they are received in cash or within 60 days after year end. All special assessments receivable are offset by a deferred revenue liability. Intenund Receivables and Payables Transactions between funds that are representative of lendinglborrowing arrangements outstanding at the end of the fiscal year are referred to as either "interfund receivables/payables" (i.e., the current portion of interfund loans) or "advances to/from other funds" (i.e., the non-current portion of interfund loans). All other outstanding balances between funds are reported as "due toffrom other funds." Advances between funds are offset by a fund balance reserve account in applicable governmental funds to indicate they are not available for appropriation and are not expendable available financial resources. Inventories The inventories are stated at the lower of cost or market on the first-in, first-out (FIFO) method. Prepaid Items Certain payments to vendors reflect costs applicable to future accounting periods and are recorded. as prepaid items. Fixed Assets Fixed assets used in governmental fund types of the City are recorded in the general fixed assets account group (unaudited) at cost or estimated historical cost if purchased or constructed. Donated fixed assets are recorded at their estimated fair value at the date of donation. Assets in the general fixed assets account group are not depreciated. Interest incurred during construction is not capitalized on general fixed assets. Public domain (infrastructure) general fixed assets (e.g., roads, hridges, sidewalks and other assets that are immovable and of value only to the City) are not capitalized. The cost of normal maintenance and repairs that do not add to the value of the asset or materially extend assets' lives are not included in the general fixed assets group or capitalized in the proprietary funds. Property, plant and equipment in the proprietary funds of the City are recorded at cost. Property, plant and equipment donated to these proprietary fund type operations are recorded at their estimated fair value at the date of donation. Major outlays for capital assets and improvements are capitalized in proprietary funds as projects are constructed. Interest incurred during the construction phase of proprietary fund fixed assets is reflected in the capitalized value of the asset constructed, net of interest earned on the invested proceeds over the same period. Property, plant and equipment are depreciated in the proprietary funds of the City using the straight line method over the following estimated useful lives: Assets Years Collection system Water distribution system Equipment 60 40 5-10 I I I CITY OF CENfERVlLLE, MINNESOTA NOTES TO FINANCIAL STATEMENTS DECEMBER3I,2001 Note 1: SUMMARY OF SIGNIFlCANT ACCOUNTING POLICIES - CONTINUED Compensated Absences It is the City's policy to pennit employees to accumulate a limited amoUnt of earned but unused vacation, which is paid to the employee upon separation. Sick leave may be accumulated but is not payable upon tennination from City employment for regular employees. Union employees are allowed severance equal to their unused compensatory time and half their accrued sick leave up to a maximum of 400 hours after 10 years of service. In governmental fund types the cost of these benefits is recognized when payments are made to the employees. A liability of$14,151 represents accrued vacation, sick and compensatory time unused at year end. The liability has been recorded in the general lang-term debt account group. Long-term Obligations The City reports lang-term debt of governmental funds at face value in the general long-term debt account group. Certain other governmental fund obligations not expected to be fmanced with current available fmancial resources are also reported in the general long-term debt account group. Long-term debt and other obligations fmanced by proprietary funds are reported as liabilities in the appropriate funds. For governmental fund types, bond premiums and discounts, as well as issuance costs, are recognized during the current period. Bond proceeds are reported as an ather fmaneing source net of the applicable premium or discount. Issuance costs, other than those withheld from the actual net proceeds received, are reported as debt service expenditures. For proprietary fund types, bond issuance costs and discounts are deferred and amortized over the life of the bonds using the straight line method. Fund Equity Reservations of fund balance represent amounts that are not appropriable or are legally segregated for a specific purpose. Reservations of retained earnings are limited to outside third-party restrictions. Designations offund balance represent tentative management plans that are subject to change. The proprietary fund's contnbuted capital represents equity acquired through capital grants and capital contributious from developers, customers or other funds. Memorandum Only - Total Colunms Total columns on the general purpose fmancial statements are captioned as "memorandum only" because they do not represent consolidated fmancial information and are presented only to facilitate [mandaI analysis. The columns do not present information that reflects [mandaI position, results of operations or cash flows in accordance with accounting principles generally accepted in the United States of America. Interfund eliminations have not been made in the aggregation of this data. Comparative Data/Reclassifications Comparative total data for the prior year have been presented in the selected sections of the accompanying financial statements in order to provide an understanding of changes in the City's fmancial position and operations. Also, certain amounts presented in the prior year data have been reclassified in order to be consistent with the current year's presentation. Note 2: STEWARDSHIP, COMPLIANCE AND ACCOUNTABILITY A. Budgetary Information Annual budgets are adopted on a basis consistent with accounting principles generally accepted in the United States of America for the general fund. All annual appropriations lapse at fiscal year end. The City does not use encmnbrance accoWlting. In August of each year, all departments of the City submit requests for appropriations to the City Administrator so that a budget may be prepared. Before September 15, the proposed budget is presented to the Council for review. The Council holds public hearings and a final budget is prepared and adopted in early December. The appropriated budget is prepared by fund, function and department. The City's department heads, with the approval of the City Administrator, may make transfers of appropriations within a department. Transfers of appropriations between departments require the approval of the Council. The legal level of budgetary control is the department level. Budgeted amounts are as originally adopted, or as amended by the Council. There were no budget amendments made during the year. CITY OF CENTERVILLE, MINNESOTA NOTES TO FINANClAL STATEMENTS DECEMBER 31, 2001 Note 2: STEWARDSIDP, COMPLIANCE AND ACCOUNTABILITY - CONTINUED B. Excess of Expenditures over Appropriatious For the year ended December 31, 2001, expenditures exceeded appropriations in the general fund as illustrated below: Rudeet Actoal Excess General Fund $ I 532.352 $ I 974.028 $ 441.676 The excess expenditures were funded by actual revenue in excess of budget, transfers in and available fund balance. C. Deficit Fnnd Equity The following funds have a deficit fund balance as of December 31,2001: Special Revenue Funds Recycling City Celebration Debt Service Funds 1993 Acorn Creek Improvements Municipal Building Capital Projects Funds Pedestrian Trail Ways Eagle Pass Additions Lakeland Hills TIP District 1.4 TIP District [.5 21 st Avenue Improvements Center Villa Deer Pass Roya] Industrial Park Public Works Building Lift Station #2 Renovation Downtown Revitalization The Shores Economic Development Commission $ 10,628 34,962 38,296 31,326 352 11,152 45,898 2,550 6,233 8,467 40,553 3,599 90,186 6,029 159,422 8,560 1,018 ],521 The deficits in these funds will be eliminated by future revenue sources and transfers. Note 3: DETAILED NOTES ON ALL FUNDS AND ACCOUNT GROUl'S A. Deposits and Investments Cash balances of the City's funds are combined (pooled) and invested to the extent available in various investments authorized by Minnesota State Statutes. Each fund's portion oflhis pool (or pools) is displayed on the fmancial statements as "cash and temporary investments." For purposes of identifying the risk of investing public funds, the balances are categorized as follows: Deposits In accordance with Minnesota Statutes and as authorized hy the Council, the City maintains deposits at those depository banks, all of which are members of the Federal Reserve System. CITY OF CENTERVIlLE, MINNESOTA NOTES TO FINANCIAL STATEMENTS DECEMBER 31, 2001 Note 3: DETAILED NOTES ON ALL FUNDS AND ACCOUNT GROUPS - CONTINUED Minnesota Statutes require that all City deposits be protected by insurance, surety bond, or collateral. The market value of collateral pledged must equal I 10 percent of the deposits not covered by insurance or bonds (140 percent in the case of mortgage notes pledged). Authorized collateral includes the legal investments described below. as well as certain first mortgage notes, and certain other State or local government obligations. Minnesota Statutes require that securities pledged as collateral be held in safekeeping by the City or in a financial institution other than that furnishing the collateral. At year end. the City's carrying amount of deposits was $4,333.270 and the bank balance was $4,480,218. The bank balance was covered by federal depository insurance totaling $400,000. The remaining balance of $4,080.218 was covered by collateral. The City did not have sufficient collateral covering the statutory required ten percent above deposits. Investments Investments are categorized into these three categories of credit risk: I. Insured or registered, or securities held by the City or its agent in the City's natue. 2. Uninsured and unregistered, with securities held by the counterparty's trust department or agent in the City's name. 3. Uninsured and unregistered, with securities held by the counterparty, or by its trust department or agent but not in the City's name. At year end, the City's investment balances were as follows; Catee:orv 2 3 Carrying and Fair Value U.S. Government Securities Investments not subjected to risk categorization: Broker money market funds Minnesota Municipal Money Market fund Total Investments $ 356676 $ $ - $ 356,676 6.507 1.036.737 $ 1 399 920 Cash on Hand Cash in the possession of the City consisting of petty cash totals $170. Cash and Investments Summary A reconciliation of cash and investments as shown on the Combined Balance Sheet for the City follows; Cash on hand $ 170 Carrying amount of deposits 4,333.270 Carrying amount of investments 1,399,920 Total Cash and Temporary Investments $ 5.733.360 B. Due From Other Governments A summary of amounts due from other governments as of December 31, 200 I is as follows: County General $ 62.911 Special revenue Recycling 6.498 Total $ 69 409 r - CITY OF CENTERVILLE, MlNNESOT A NOTES TO FINANCIAL STATEMENTS DECEMBER 31, 2001 Note 3: DETAILED NOTES ON ALL FUNDS AND ACCOUNT GROUPS - CONTINUED C. Fixed Assets A summary of changes in general fixed assets (unaudited) for the year ended December 31, 2001 is as follows: Balance Beginning Balance of Year Additions End of Year Land and land improvements $ 27,450 $ $ 27,450 Buildings 742,728 742,728 Furniture and equipment 688.299 255,406 943,705 Other improvements 70.431 70.431 Total $ 1 528 908 $ 255 406 $ ] 7843]4 The following is a summary of proprietary fund type fixed assets at December 31, 2001: Total Less accumulated depreciation Enterprise Funds Water Sewer Total $ 1,364,761 $ $ 1,364,761 1.683.510 1.683.510 1,364,761 1,683,510 3.048,271 1l80.984 ) 1337.501) (518.485 ) $ ] 183777 $ I 346 009 $ 2.529 786 Water distribution system Sewer collection system Net Fixed Assets D. Deferred Revenue Deferred revenue at December 31. 200] is comprised of the following: Debt General Service Enternrise Total Delinquent taxes $ 29,623 $ $ $ 29,623 Sped al assessments Delinquent 1,233 9,548 10,781 Deferred 347 .410 442.455 789 .865 Total $ 29 623 $ 348.643 $ 452003 $ 830269 E. Long-term Debt General Obligation Bonds. The City issues general obligation bonds to provide funds for the acquisition and construction of major capital facilities. General obligation bonds have been issued for genera} government activities. General obligation bonds are direct obligations and pledge the full faith and credit of the City. General obligation bonds currently outstanding are as fo)lows: - I CITY OF CENTERVILLE, MINNESOTA NOTES TO FINANCIAL STATEMENTS DECEMBER 31, 2001 Note 3: DETAILED NOTES ON ALL FUNDS AND ACCOUNT GROUPS - CONTINUED General Obligation Improvement Bonds The following bonds were issued to finance various improvements and will be repaid primarily from special assessments levied on the properties benefiting from the improvements. Some issues, bowever, are partly financed by ad valorem tax levies. All special assessment debt is backed by the full faith and credit of the City. Each year the combined assessment and tax levy equals 105 percent of the amount required for debt service. The excess of 5 percent is to cover aoy delinquencies in tax or assessment payments. Authorized Balance and Interest Issue Maturity at Issued Rate Date Date Year End G.O. Improvement Refunding Bonds of 1996 $ 605,000 4.40.4.50% 11-01-96 02-01-02 $ 130,000 G.O. Improvement Bonds of 1998 615,000 4.10-4.50 08-01-98 02-01-09 510,000 G.O. Improvement Refunding Bonds of 1998 245,000 4.71 07-01-98 02-01-03 100,000 G.O. Improvement Bonds of 2000 650,000 4.65-5.25 11-01-00 02-01-11 650,000 G.O. Improvement Bonds of 2001 990,000 2.90-4.45 11-01-01 02-01-13 990.000 Total General Obligation Special Assessment Bonds $ 2 380 000 General Obligation Revenue Bonds The following bonds were issued to finance improvements to the water system. They will be retired by user charges and are backed by the full faith and credit of the City. G.O. Water Revenue Bonds of 1996 $ 410,000 5.05-5.40% G.O. Water and Sewer Revenue Bonds of 1998 720,000 4.15-4.80 08-01-96 07-01-98 02-01-08 $ 310,000 02-01-09 600.000 $ 910 000 Total General Obligation Revenue Bonds Capital Lease Payable During 1992, the City entered into a lease, with option to purchase, agreement as lessee for financing the construction of the City administration office and fire department Title remains with the City so long as they are not in default of terms in the lease agreement. The lease agreement qualifies as a capital lease for accounting purposes and, therefore, has been recorded at the present value of the future minimum lease payments as of the date of its inception. $ 500,000 6.28% 09-16-92 02-01-03 $ 112732 Compensated Absences This liability represents vested benefits earned by employees through the end of the year, which will be paid at termination of employment in future years. Total Compensated Absences $ 14.451 CITY OF CENTERVILLE, MINNESOTA NOTES TO FINANCIAL STATEMENTS DECEMBER31,2oo1 Note 3: DETAILED NOTES ON ALL FUNDS AND ACCOUNT GROUPS - CONTINUED Changes in General Long-term Liabilities. During the year ended December 31, 2001, the following changes occurred in liabilities reported in the general long-term debt account group. Balance Balance January I, December 31, 2001 Additions Reductions 2001 G.O. Improvement Bonds $ 1,620,000 $ 990,000 $ 230,000 $ 2,380,000 G.O. Revenue Bonds 345,000 35,000 310,000 Capital Lease Payable 166,538 53,806 112,732 Compensated Absences 15,786 1.335 14.451 Total $ 2 147324 $ 990 000 $ 320141 $ 2817 ]83 The annual service requirements to maturity for all bonds and leases outstanding at December 31, 2001 are as follows: G.O. G.O. Capital Improvement Revenue Lease Bonds Bonds Pavable Total 2002 $ 493,577 $ ]46,018 $ 60,832 $ 700,427 2003 357,409 141,225 59,035 557,669 2004 398,838 141,248 540,086 2005 203,867 145,853 349,720 2006 207,835 140,123 347,958 Thereafter 1.190.196 373.511 1.563.707 Total 2,851,722 1,087,978 119,867 4,059,567 Less interest (471.722) (177.978 ) 0.135) (656,835 ) Principal $ 2 380000 $ 910 000 $ 112 732 $ 3402732 Amounts available for debt retirement. Available fund balance in the debt service funds for repayment of long-term debt totaled $1,341,021 at year end. Amounts to be provided/or debt retirement. This represents future revenue to be generated for debt payments and severance benefits payable, generally including interest earnings) tax increments. scheduled tax levies and deferred (future) special assessment levies. F. Tax Increment District The City is the administering authority for the following tax increment financing districts: District Number 1-4 1-5 Adjusted Original Tax Capacity $ 2,275 $ 968 Current Tax Capacity (Payable 2001) 19.832 1.294 Captured Tax Capacity Retained by the City $ 17 557 $ 326 Type of District Development Development CITY OF CENTERVILLE, MINNESOTA NOTES TO FINANCIAL STATEMENTS DECEMBER 31, 2001 Note 3: DETAILED NOTES ON ALL FUNDS AND ACCOUNT GROUPS - CONTINUED G. Fund Equity Reservations and Designations The components of fund equity are described in Note I. Certain reservations and designations have been made in the following funds: Reserved Enterprise Fund Sewer Govenunental Funds General Fund Debt Service Funds Pumose Amount Senior housing project commitment $ 71631 $ 273 1.410.643 Prepaid items Debt service on bonds issued Total $ 1.410916 Unreserved - Designated Governmental Funds General Working capital $ 712 807 H. CODtributed Capital The changes in the City's contributed capital accounts for its proprietary funds were as follows: Sources Enterorise Funds Water Sewer Total $ 627,972 $ 790,037 $ 1,418,009 233,063 315,861 548,924 119.045) (20.377) (39422 ) $ 841990 $ 1 085 521 $ 1927511 Beginning balance, contributed capital Sources: Fixed assets contributed by other funds Less: Depreciation on contributed assets Ending balance, contributed capital Note 4: DEFINED BENEFIT PENSION PLANS - STATEWIDE A. Plan Description All full-time and certain part-time employees of the City are covered by defmed beDefit plans administered by lbe Public Employees Retirement Association of Minnesota (PERA). PERA administers lbe Public Employees Retirement Fund (PERF), which is a cost-sharing, multiple-employer retirement plan. The plan is established and administered in accordance with Minnesota Statutes, Chapters 353 and 356. PERF members belong to eitber the Coordinated Plan or the Basic Plan. Coordinated Plan members are covered by Social Security and Basic Plan members are DOt All new members must participate in the Coordinated Plan. PERA provides retirement benefits as well as disability benefits to members, and benefits to survivors upon death of eligible members. Benefits are established by State Statute, and vest after three years of credited service. The defmed retirement benefits are based on a member's highest average salary for any five successive years of allowable service, age and years of credit at tennination of service. Two methods are used to compute benefits for PERF's Coordinated aDd Basic Plan members. The retiring member receives the higher of a step-rate benefit accrual formula (Method 1) or a level accrual formula (Method 2). Under Method I, the annuity accrual rate for a Basic Plan member is 2.2 percent of average salary for each of the first 10 years of service and 2.7 percent for each remaining year. The armuity accrual rate for a Coordinated Plan member is 1.2 percent of average salary for each of the fust 10 years aDd 1.7 percent for each remaining year. Under Method 2, the annuity accrual rate is 2.7 percent of average salary for Basic Plan members and 1.7 percent for Coordinated Plan members for each year of service. I r-- - CITY OF CENTERVIlLE, MINNESOTA NOTES TO FINANCIAL STATEMENTS DECEMBER 31, 2001 Note 4; DEFINED BENEFIT PENSION PLANS. STA TEWlDE. CONTINUED For all PERF members whose annuity is calculated using Method I, a full annuity is available when age plus years of service equal 90. A reduced retirement annuity is also available to eligible members seeking early retirement There are different types of annuities available to members upon retirement. A normal annuity is a lifetime annuity that ceases upon the death of the retiree - - no survivor annuity is payable. There are also various types of joint and survivor annuity options available which will reduce the monthly normal annuity amount, because the annuity is payable over joint lives. Members may also leave their contributions in the fund upon termination of public service in order to qualify for a deferred annuity at retirement age. Refunds of contributions are available at any time to members who leave public service, but before retirement benefits begin. The benefit provisions stated in the previous paragraphs of this section are current provisions and apply to active plan participants. Vested, terminated employees who are entitled to benefits but are not receiving them yet are bound by the provisions in effect at the time they last terminated their public service., PERA issues a publicly available financial report that includes financial statements and required supplementary information for PERF. That report may be obtained by writing to PERA, 60 Empire Drive, Suite 200, St. Paul, Minnesota 55103-1855 or by calling 651-296-7460 or 1-800-652.9026. B. Funding Policy Minnesota Statutes Chapter 353 sets the rates for employer and employee contributions. These statutes are established and amended by the state legislature. The City makes annual contributions to the pension plans equal to the amount required by state statutes. PERF Basis Plan members and Coordinated Plan members are required to contribute 8.75 percent and 4.75 percent, respectively, of their annual covered salary. The City is required to contribute the following percentages of annual covered payroll: 11.43 percent for Basic Plan PERF members and 5.18 percent for Coordinated Plan PERF members. Member and employer contribution rates for Basic and Coordinated members will increase by 0.35 percent effective January 2002. The City's contributions to the PERF for the year ended December 31,2001,2000 and 1999 were $15,963, $15,736 and $14,953, respectively. The City's contributions were equal to the contractually required contributions for each year as set by State Statute. Note 5: OTHER INFORMA nON A. Risk Management The City is exposed to various risks of loss related to torts; theft of, damage to and destruction of assets; errors and omissions; injuries to employees; and natural disasters for which the City carries inslJIance. The City obtains insurance through participation in the League of Minnesota Cities Insurance Trust (LMCIT), which is a risk sharing pool with approximately 800 other governmental units. The City pays an annual premium to LMCIT for its workers compensation and property and casualty insurance. The LMCIT is self sustaining through member premiums and will reinsure for claims above a prescribed doilar amount for each insurance event. Settled claims have not exceeded the City '5 coverage in any of the past three fiscal years. Liabilities are reported when it is probable that a loss has occurred and the amount of the loss can be reasonably eSlimated. Liabilities. if any, include an amount for claims that have been incurred but not reported (IBNRs). The City's management is not aware of any incurred but not reported claims. CITY OF CENTERVlLLE, MINNESOTA NOTES TO FINANCIAL STATEMENTS DECEMBER 31, 2001 Note s: OTHER INFORMATION. CONTINUED B. Segment Information for Enterprise Funds The City maintains two enterprise funds. The Water and Sewer funds account for the provision of basic utility services to all citizens. Selected segment information for the year ended December 31, 200 1 is as follows: Water Sewer Total Operating revenue $ 184,481 $ 202,121 $ 386,602 Depreciation expense 30,717 28,382 59,099 Operating income 29,759 13,873 43,632 Net income 168,243 167,833 336,076 Contributed capital additions 233,063 315,861 548,924 . Fixed asset additions 233,063 315,861 548,924 Net working capital 1,090,724 1,596,467 2,687,191 Total assets 2,729,427 3,505,492 6,234,919 Bonds payable 267,000 333,000 600,000 Total equity 2,251,810 2,<;07,577 5,159,387 C. Legal Debt Margin In accordance with Minnesota Statutes, the City may not incur or be subject to net debt in excess of 2 percent of the market value of taxable property within the City. The total taxable market value of property within the City is $154,675,000, which leaves a debt margin of $3,093,500. Net debt is payable solely from ad valorem taxes and, therefore, excludes debt financed partially or entirely by special assessments, enterprise fund revenues or lax increments. The City does not have any debt subject to the 2 percent limit. Note 6: FIRE PROTECTION DISTRICT In 1985, the City discontinued providing the fire protection services to the Centerville conununity. The City joined the Centennial Fire District (District), along with the cities of Circle Pines and Lino Lakes. The City contributed all fire apparatus and equipment items to the District. The City in turn will be receiving payments from the District of $2,270 for 15 years on the apparatus values and $4,973 for 10 years on the equipment values. The Council passed a resolution to have these funds recorded in the City's fire capital projects fund. These payments are recognized as revenue when they are received. The City pays an annual membership fee to the District based on their percentage of the computed annual depreciation on the apparatus and equipment values. The District still houses equipment in the City's building and pays for a share of the utilities. Note 7: COMMITMENTS In 1997, the City entered inlo a Joint Powers agreement with the Anoka County Housing and Redevelopment Authority (ACHRA) to ptovide senior housing within the City. The ACHRA has issued $1,290,000 of Housing Development Revenue Bonds to provide for construction costs of the project. The City has reserved $71,631 in the Sewer Enterprise Fund in accordance with the agreement with ACHRA. This amount is to be llsed in the event revenue is not sufficient to cover operating expenses and debt service. The City would also be liable for any deficit above the amount reserved. This commitment exists until December 31, 2012. No expenses were incurred relating to the commitment in 2001. 1 , ~{el1Jtervi{{e :2/"/ 'Esta[;{isfieJ 1857 1880 'MamStreet " Centervi((e,9vf!J{ 55038 (651) 429.3232 ~ :fme (651) 429.8629 STATE OF MINNESOTA COUNTY OF ANOKA CITY OF CENTERVILLE RESOLUTION #02 - 044 A RESOLUTION AUTHORIZING SIGNATURE AUTHORITY ON ALL CITY ACCOUNTS HELD AT U.S. BANK, HUGO, MN WHEREAS, the Centerville City Council considered the investments currently held with us. Bank, Hugo, MN; and NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF CENTERVILLE, MINNESOTA hereby approves the following individuals to have signature authority on all accounts held in the name of the City of Centerville at U.S. Bank, Hugo, MN: ' Mayor: Acting Mayor: City Adminstrator: Finance Director: Mr. Tim Swedberg Mr. Dick Travis Ms. Kim Moore-Sykes Mr. Ellen Paulseth PASSED AND ADOPTED by the City Council this 25th day of September, 2002. Attest Mayor City Clerk ~ SEP 06 '02 14:08 FR FIRSTf'F1 f-IJGO 612 429 8635 TO 4298629 P.01/02 ~Js.o 01'E1l.ATING PROCEDVJU:S MANUAL namrr V3-C ( AUTHORITY OF A COMPORATION, PARTNERSHIP, A$SOCIATION..!. OR SIMILAR ORGANIZATION TO SeCURE A SAFE DEPOSIT BOX ANc TO DESIGNATE THE PERSON OR PERSONS TO HAVE ACCESS THERETO. To ~OJll'~~II.V"l'_ 'Ij1p. of Account (CheCk "na) o CoI;loraUon Cl Pal1n8l'Stlip . Cl Umited Liabiity Compeny Cl AAClCiation Cl 011I... --- Dale At 8 ragul..- meeting of the hale! on l/'ie cf8y 01 20--, !It which B qUClrum of the governing body was present. a resolutlon was presentaCl and unanimously PlaSsed. aulhc)rb;ng the members, /)8rtf1em or ollicera deaignaled below to soeure, by I'\lnlal agreement from the above Financial Instl1u~on. one or more !llIfe depQ$~ bOlI(s) line! autnortzfng any one 0 or any two 0 01 the followlns par- e...._ scns in the irannctlon of bus'ne.. (InCluding rantal, _n, oontn>I and surrender) on said safe depoa~ box. Name TIlle Spedmen S~nature Be it further rllSOlved. thlllthls "'Solution snail remain In tun Ioree end "lfeclunUJ rev,,1<ed in writing by said firm and that this resolution supercede. end CllnI:Bls al\ previo~. rwolutlons pertinent 10 ....id Hie depO$~ box. ...,,- - ,,,. ,... - - "n~ u.. Only - ,.. IloxN<> ... - SC><No eOXNo X>>oI1Z'Oi} Si:F' r<l6 '132 14:(39 F'R FrRSTAR HJGO ~o liD Date: lie 4 IIf4 612 42'3 8635 TO 4298629 P.02/(J2 S OPERATING PROCEDVRES MANUAL Operatilll Procedure: OSIT DO a. Sole PrOprietorship - only tho ow.ner of tI1e business is authorized to add or dol.eto signers on a Safe Deposit Bolt. b. Partnership - all partnlll'S involved in the bUBiness lUllIlt sign the new resolution authorizing a change of sign(U'Son the box. c. Limited Partnership - all the general partners involved in the business must sign the new resolution authorizing a c;hange in signers on the box. d. COJpoIlltion':" the ~ of the c;ompany must approve tho change in the SignetS by signing the resolutiDll. e. Association/Organization - Non-l'rofit - the secretary must approve the change in signers by signing the new resolution. For-Profit (II partnership resolution is used) - all tpe partnerslmembers involved must sign the new Safe Deposit Box: Business Resolution autllotizing the change of signers. r. Limited Liability Company - the secretary/lllllDBgerlmcmber must approve the chanae in signers by signing the new resolution. g. Limited Liability Partnership - all authorizod partners involved in the bllSiness must sign the new resolution authorizing a change in signlll'S. 2. Once the branch TCIleives the new completed contract and resolution. veri1Y 1ha.t the two QOcumOtltS are in agreement. ~ Remove the old conlIlIct and resolution :!rom the active file, malic II notation on the surrender section oItbe contract 'New signers (date)'. A signer on the box does not need to sign the S1J[I'll%Idcred sec1ion. The box is n01 being surrendered, only the signers are being changed. 4. Makes a notation on the new cont:ract. 'New signers. Originally opened (date)'. Attach the new contract to the 014 conttact and file it in the branch file. Attach the new resolution to the old resolution and file in a central location with other Safe deposit Box records. 3. ( ** TOTRl PRGE.02 ** / . I~ 'Esta6(islied 11357 STATE OF MINNESOTA COUNTY OF ANOKA CITY OF CENTERVILLE 1880 co/fain Street " CenterviJfe, :MY>[ 55038 (651) 429.3232 .. :Fa?( (651) 429-8629 RESOLUTION #02 - 042 ESTABLISHING A CAPITALIZATION LIMIT FOR THE RECORDING AND DEPRECIATION OF FIXED ASSETS (GASB 34) WHEREAS, the City of Centerville will be required by Governmental Accounting Standards Boards (GASB) Statement No. 34 to establish a capitalization limit for the recording and depreciation of fixed assets as defined by GASB; and WHEREAS, the amount of $2,500 has been recommended by the City's accounting firm; and NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF CENTERVILLE, MINNESOTA that the City Council of the City ofCenterville hereby establishes the amount of $2,500 as the limit to record and depreciate items that would otherwise qualify as capital expenditures under the rules of GASB. PASSED AND ADOPTED by the City Council this 25th day of September, 2002. Attest Mayor City Clerk , City 0/ Centerville City Cuuncif.:Meeting Date: September 24, 2002 To: Ms. Kim Moore-Sykes Honorable Mayor and Members of the City Council From: Ellen Paulseth, Finance Director Re: General Fixed Assets Account Group GFAAG Attached is an unaudited report ofthe General Fixed Assets Account Group for the City of Centerville. As you will recall, the lack oftangible fixed asset records has been the key reason for the receipt of a qualified audit opinion. This report will be instrumental in getting an unqualified opinion for the year 2002. It will also allow for easier implementation of GASB 34 directives in the year 2003. A variety of research methods was used to establish this report. Land records and deeds were cross-referenced with insurance documents and Anoka County property tax records to establish land ownership and building values. A physical inventory of equipment, furniture and machinery was completed and cross-referenced with insurance records, title documents and general ledger accounts. For the year 2002 we will record asset values at their historical cost, which is consistent with current GASB requirements. In many cases, historical cost was estimated due to lack of source documents (receipts, claims, etc.) In cases where physical assets such as park properties were donated or dedicated to the city through the development process, historical value was estimated using county records. Beginning in the year 2003, we will record assets at their current value and depreciate them for the useful life of the asset. Please review the items contained within this report and inform me if you notice any discrepancies or incorrect information. , Capitalization Limit The council will need to establish a capitalization limit through motion or resolution. The limit can be up to $5,000. The higher the limit, the easier it will be to maintain fixed asset records (eliminating the need to schedule nuisance items.) However, the council should be aware that all items not depreciated will be purchased through the regular annual budget process. Setting the limit too high could adversely impact the annual budget. At the last exit conference, the city's auditors recommended the amount of $2,500. My research was done with that limit in mind. It seems like a reasonable amount for this organization. A resolution is attached. Infrastructure As you are aware, the GASB 34 statement requires the city to schedule and depreciate its infrastructure assets. For Centerville, this essentially means streets, and water, sewer and sanitary systems. The attached schedule does not include streets and street lights. It also does not include utility systems, which will be accounted for within the city's enterprise funds. The city does not have a current comprehensive inventory of its streets and utility systems. It will be very difficult to establish asset values to any degree of accuracy without an engineering study. Updated street and utilities plans will greatly aid staff in planning for the future, and will enable the city to more accurately plan for the financipg of its infrastructure needs. Engineering studies were budgeted for in the city's street arid water accounts. Attached are the latest engineering proposals for the same. A resolution or motion will be required to engage the city's engineering firm for these studies. Results As a result of this research we were able to update the city's insurance records, which proved to be beneficial. The city's financial statement will more accurately reflect the value ofthe General Fixed Assets Account Group, and we will be in a position to easily meet the GASB 34 implementation deadline. Keep in mind that the fixed assets report is still unaudited; however, it appears that the city's general fixed assets account group has been understated by approximately $1.4 million. . . -- Summary of Changes in General Fixed Assets Year Ended December 31,2002 -- Balance I Additions Deletions Adjustments Balance +-- 12/31/2001 2002 2002 2002 12/31/2002 -~.~- Land 27,450 0 E 1,507,850 1,535,300 f----- -'----- Buildings 742,728 0 285,372 1,028,100 Machinery 70,431 0 0 247,121 317,552 -- -- Furniture & Equipment 943,705 26,759 0 -632,628 337,836 I - TOTAL 1~784,314 ---26,759+ 01 1,407,715 3,218,788 ; - m II) r- eD N I ~ g: - I _ I _L '~,J!l M r ~. ~. . -'" .:: iii N .... eU).... I ~ ~~al II ~ .... <II '0 .... o >< c: 21 ~u: w I R ._ :u I E t) <II + gl VI >- ~t-~ -L - '3 l: i 1"1 N1-.Q en 0 :t: l: 0 'tl :81 ~ :Sl ._ '<t .... 'tl ~ 'tl lco .l9 <(I 0 I- I . ~ I 01101 : I! I II I I III I III -+-t-- I i I : I i ! I1II I I I I I I I I I 1 I I ~ I .. \ 1 ~ 1-i- i 1.0 I I CI) :g I j 0 ~ I JS I- Date Acauired LAND: 12/31/19921880 Main Street ~~IVFire Hall & Pumo PIN #23.31.22.13.0015 1694 Sorel Street Old City Hall/PW 'PIN# 23 31 22230010 f--s/18/1979 PIN# 2331 22230014 -$~~ _PIN# 23 31 22 23 0009_~_ 711611953 PIN# 23 31 22230007 ~Q11950 PIN# 23 31 22230006 6/30/1950 PIN# 23 31 22 23 0005 1213111991 1875 Fox Run Traci McBride Park PIN# 14 31 2243 OOSg--' 6970 LaMotte Laurie LaMotte Park 2/28/1989 PIN# 23 31 2232 0002- ~2011996., PIN# 2331 2232 0019._f- I------~ ,7285 Main Street ___1-_ 012 Lift Station #1 ~~,=PIN# 15 3122430005 . _ 7/11/1~~~_~_R;MilJRoa~_ Uft Station #2 ~_ PIN# 14 31 22340025 _~/26/199? 1889 Center Street Lift Station #3 PIN# 23.31.22.42.0044 ~ ~ /1997 6~55 Dupre Road ._ !=agle Pa~__ PIN#23,3122420076 ____. 6900 20th Ave. sout'~1='"016 Lift Station #4 ._ PIN# 1874 Revoir Street 017 _, - ~ Acorn Creek Pa,,-' 10/30/1995 PIN# 14 31 22420037 =10/4/1993+ PIN# 14 3122420013_---1._ 10/4119931 PIN# 14 3122 42 0012_1 10/411993 PIN# 14 3122420014, I Descri~ of Item Insurance LocJ 10 City of ervlJle Inventory of Fixed Assets V.E.12-31-2002 Historical Cost Useful Life Estimated Value Accumulated Annual DeDreclation DeDl-eelation Current Value 001.002 c----!186,000 $186,000 003-004 $74,500 .~. 007-008-009 010-011 - 9/12/2002 013 014 015 $74,500, --f-- $34,000 $34,000 $350,000 $350,000 $55,000 $55,000 $64,000 $64,000 "l== $131,000 ,,__$151,000 _. $88,000 $88,000 $82,000 $82,000 $182,500 $182,500 -~-i T "-=I- I 1:45PM , $1.~ -.J----- -=-1 $74,500 T I =F , C--..- -- ,,- $34,000 .._f-- $350,000 --- .1------ $55;000 $64,000 $151,000 $88,000 ~ $82,000 $~ '- Fixed Assets In\lentory , AJ01U6AUI slass" pax!.:! ~dSH lOO;:/;: ~/6 , I oot'sss'I$ 0$ 0$ OOt'SSs'I$ OOt'StS'~$ , ON\fl,,, 101 ~--- ~eoo ~ ~ ;;;: ~( (;: #Nld .-.- un}j XO.~ JO PU3 - PUOd 009'e$ o09'e$ -,- 009'e$ e/u SPUOd pOOMpJEH ~ )tJEd 'lIOOO (V;:G ~e v~ #Nld . aBeu!EJO OO~$ OO~$ OO~$ ell} - salE1S3 Ja!ll'lf,' ~ V 18nno - " eBOO ~( GG ~( eG #Nld ,- l }jIB 'a 101 ollua:mfpe t1BJl QO~$ I OO~$ OO~$_, ---- eJu M81^>IJEd ~ >IJ~~ - ~ KiO (( GG ~( (G #Nld ~ "ieidjo sopa's neJ..l OO~$ !OO~$ OO~$ e/u 6u!sSOJ:) s,JEllUnH - )jJed . L 101 eSOO v~ GG ~e tG #Nld 5W$' 81!S Md JO sops 'N apm 001$ 001$ elu sMopeaVII JaleMJeal~ 'It lenna NOO G( GG I( v~ #Nld ,. ---.- DOi$ -~-- (lSSJ1S) lUE:lE^ OOi$ OO~$ elu 8APO 8}tSn Jellied::> l:>eJJ. i G~OO ~(GG ~(v~ #Nld PU3 peaO) lueoi:il\~-- - OOG$ - 00;:$ OOG$ elu SA!Ja 8)jel Jamed Si69 L (~OO (V;:G I( 1'1 #Nld ~, ^l-I8aOJd lue::reA 060' 1'($ - OOo've$ 000'1'($ elu peOlllllW ~IZL LL6~/~ GOoo ((;:G I( v;:#Nld ----- ()jJEd) lil-ladojdlue--se~- ooo'eG$ ooo'e~$ ooo'e;:$ efU !~Euls-iepa::> LOOL ZL61IS~IV Q!:iOO ~ L II Lf: f:Z #Nld , -, )jJBd SMopesV"j IEAOH ~.," DOirev$ ooo'ev$ aue, U!qo~ 158M L9LL ve6lM/;: eooOW';:G'lnG#Nld - A+iadOJd anO:)JOl 0W6v$ 000'61,$ 000'61'$ _. 610 .PH 811!AJalUao tlO.l. 100GlW L , - vooo'v~ ';:nn;: #Nld " --- 811S s)jJOM :J!lqnd 000'0;:~$ Ooo'Oll$ OOO'OU$ elo - --:a^"inoz LeDL OOOllSlle anle^ UOnE!:J8Jdaa uO!Je!:>aJdaa enle^ _ a~!1 JSo:) QI pOl wallJ.o paJ!nb:>y luaJJno lenuu" palElnwn:>:>'9' palewIls3 ("J.esn le:>poJS!H a:>uemsul llO'!liJ!J:>saa alee ~OO~-~E.~~ "3'A slass" paxld 10 AJOIUaAUI all!l\Jalua:> 10 hi!:> City of ervllle Inventory of Fixed Assets Y.E.12-31-2002 Date Descrietion Insurance Historical Useful , Estimated ACCUMulated Annual Current Acquired I of Item LocJID Cost Life Value Depreciation Denreclatlon Value BUilDINGS: 1~!31/1992ICitv Hail/Fire Hair 001.001 $506,700 80 $982,000 $110,475 $12,275 . $859,250 _. I 1880 Main Street . .- ~, I Year Built: 1992 1 12/31/1950,0Id City Hall/Garaae 003-001 $111,200 40 i $111,200 $111,200 $0 $0 I 1694 Sorel Street 004-0{11 . . . Year -Suilt: 1950 . 12/31/1995 W~rming House 010-001 $64,300 40 $64,300 t. $25,720 $1,608 $36,973 6970 LaMotte Yea~ Built: 1985 811512000 Public Works BuiJdino 018-001 $255,000 80 $255,000 $98,813 $3,,188 $153,000 -, 7087 20lt1 AVe. ., '7713/2001 Year Built: 1970 Turcotte House 019-001 $90,900' 40 !!i0;900 $81,810 $2,273 $6,818 7073 Centerville Rd I Year Built: 1965 . i i . TOTAL BUilDINGS $1,028,1001 $1,503,400! $428,018 $19,343 $1,056,040 .1 I MACHINERY: I .. I - "---- 12131/1-9751975 Ford Tanker 001 $20,000 20 $20,000' $20,000 SOt $0 12731/1994 VIN# K804W12792 - 1986 Ford LeOOO Plow Truck 002 $35,000 20 $60,000 $45,000 $3,000 $12,000 VIN# lFDXK80UDGVA5816T ,---- 10/23/1997 1993 Ford Ranger 004 $4,900 7 $4,9001 $4,900 $0, $0 VIN# 1 FTCRl OA3PP859078 -. .--.-- 9/26/2000 1997 Ford Ranaer 005 $6,400 7 $12,000 $6,857 ~1,714 $3,429 viiJ# 1 FTCRl OA8VPB05577 , I 1/7/1999 1998 Dodae :f.ton Truck 003 $38,000 7 T $38,000 $16,286 '$5;429 $16,285 ; - ~ VIN# 386MF36W6WM207449 , .- 3/12/2002.2001 Ford F250 Truck 006' $31,000 7 $31,000 "$0 $4,429 $26,571 VIN# 1FTNF21L81EA62551 - 5/23/2001 2001 Sterllna Plow Truck 007 $93;000. 20 $93,000 $0 $4,650 j~ VIN# 2FZAAWAkil1AJ45865 .- ~?!.~~/1998 1998 Massey Ferguss-()~ Tractor $55,000' 20 $55,000' $8,250 $2,750 $44,OQO C--, ' VIN# C728148 " I $29,252 10 $29,252 $0 $2,925 $26,~ 1.211/2001 2001 Ingersoll Rand ~73 Bobcat -~ -. I VIN# 519023029 .. . . 12/31/1990 1990 Cub Cadet Lawn Tractor $3,500 7 $3,500 $3,500 $0 $0 VIN#' , , 12/31/1988 -1988 JD Snowblower -,._- $1,500 7 . $1,5OOt- $1,500 $0 $0 VIN# . -~-_..~.._-- TOTAL MACHINERY $317,552 $348,152 $106,293 $24,897 $216,962 I i 9/12/2002 1:45PM Fixed Assets Inventory !JOluaAUI slaSS'I;( pax!::! Wd9H ZOOG/l ~/6 w- . ~# ~n) asusJsa I!^[:) 0$ 000'8$ 000'8$ OZ 000'9$ ueJIS 096~Miz~ I lIeH Al!:) asuaJaa It^J:) 908'0~$ 009$ 009$ 900'Z~$ oz 900'Z~$ UOJ!S ~00Z/W9 ('1::1013 J,Jell.da8) aSUajaa HAt:) ZOn~$ 6U-'~$ 6,Cn$ 08L'tC$ oz 08L'tC$ JOJeJOUoO OQOZItIZ~ C - S>rJOM :Jtlqnd ~,.- 89~$ 89'$ 09~'C$ I oz 09~'C$ SlOU!qe:J a6eJOlS alqewweld ~OOG/61l 6 - UOI1BJ1SJU!WP'f 0$ 0$ 009'Z$ 009'Z$ 9~ 009'Z$ sJau!qe:J all:! 096 ~M/Z' lIeH.\J!::J 9Z9'8Z$ LW~$ L~n$ 69Z'a$ 9~ 69~' LZ$ aJnJluJn:l '00G/6/l ~~$ SUO!PSI3 ~t9$ 9Z6"$ 009't$ L 009'1'$ aU!L1:JeVII DUllOA aJoA-n:J:JV 866~M/l~ - bedwoO - S)jJOM ::I!lqnd - 999$ L99$ L99$ OOO'Z$ 8 OOO'Z$ SJ8lnawo:J 000Z/9Z/0 ~ UOflIJJ1S!U!WPV 6C8'H$ OZ6'8$ 0$ 69L'9Z$ C 69L'9Z$ )!JoM}aN J8JndwO:) GOOZM/9 slSU!qeo leld - sloo.lueWS -~. I I sloO 1. JaMOd , MOJJEqlssLlM -- I JsppeJdslS - , Oaf: ~ $ -jS^Sl J8SEl - 009$ J81'\'\019 l!V - OOS$ lOlEJSuaD - 009~$ awnd l/SEJ1. epuoH 000$ x 9 SSSOH - [99'Zt$ 8t~'[$ 0$ 000'09$ [ 000'09$ lu8wd!nb3 JOUIW 089'9$ 9ll'Z$ 9ll'Z$ Z8~'n$ 9 Z8n~$ s09S OP!lN 40::l!~ - UOnB1JS!U!WPV OOOZItIU 0$ 0$ 000'9$ 000'9$ 9 000'9$ I SlOl e:J!uo)i - s~iOM :J!lqnd 966~n/9 , Ioos'8 ~$ 009$ OOO'si$ _ -t ~ ,,"-,.~ 009$ 9Z 1000'9~$ __ SMopesl^J rBACCI 000G/6<18 OOO'tZ$ OOO'~$ 0$ 000'9Z$ 9Z 000'9Z$ >!Jed anOl^Jel ~00W8/Z~ Ooo'OZ$ Ooo'~$ Ooo't$ 000'9Z$ 9Z 000'9Z$ )jJed 81M3 L66 ~M/U Oot'8$ 009$ 000'9$ 1000'9~$ 9Z 000'9~$ )jJed sP!J8::lVl! ~~6~/~8/Z~ ~$ 09~'~$ OZ8't$ 000't9$ - 9Z 000't9$ - >lied UJO:JV 666 ~/.lflL- - I ~uewd!nb3 punoJ6A:eld I :lN3V11dln03 aNY 3~nlIN~n'! anleA UOne!:JoJaea uone!:JaJoaa anleA aJll JSo:) CI POl I w8JIJo pOJ!nb:J'f JUaJJn:) lenuuy palelnwn:J:J'\:f pOlew!Js3 InJasn le:JIJoJs!H e:JueJnsul uond!J:Jsaa aJea-~ ~OO~'~E-~~ '3'A slassy pax!,! ~O .tIolUa^UI all!l\.Ialua::l IO~I!::l Date Description ACQuired of Item 12/31/1991 Hotsy Pressure Washer Public Works 811512000 Storaae Container Public Works - 1970 12/3111989 Air ComDressor System Public Works 1213111992 Cones and Barricades Public Works (15) 1213111992 Electrical Cords Public Works - (15 TOTAL FURNITURE & EQUIPMENT I TOTAL FIXED ASSETS 9/1212002 _~ Insurance Loc./ID Historical Cost $4,000 City of terville Inventory of Fixed Assets V.E.12-31-2002 Useful Life 15 Estimated Value $4,000 Accumulated I Annual DeDreciatlon I DeDreciation $2,6671 $267 $2,500 20 ,---- --'--- -$3,000 15--t-------s3;Doo $3,000 $4,000 $337,836 $3,218.788 $2,500 $2,500 $2,400 _,,_~200 10 " ~MQQI--_-$2,70Q ===---$300 $4.00D--~~ilQ ~=-. $400 r-- 10 $337,836 $53,472 $30,489 $3,744.688 $587,783 $74,728 $3.082,177 1:45 PM Current Value $1,066 $0 $0 $400 $0 $0 $253.875 Fixed Assets Inventory ~ o "- ~ I> c a ~ 0. 0. o ;; o ~ w ;;- ~ u < .~ . ~ <: o . . 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'" ~ III '" '" N ,~ September 28, 2001 Pege 2 Work Plan - Comprehensive Water Plan Update outline of the tasks required to update the 1997 Comprehensive Water Plan is presented below. Task 1: Project Initiation and Data Collection We will review data and information collected for the 1997 Water Supply and Distribution Plan and supplement that data with information and data for facilities constructed since the 1997 Plan publication. Additionally, we will meet with Centerville staff to get input on any changes, modifications, or improvements that they would like to see in the water system. Task 2: Water Usage Review and Projections We will review the City's water use data collected since the 1997 Plan (maximum day, average day, and monthly totals). This data will be used to f)stablish existing and estimate future water use patterns within the City. We will establish water use at points throughout the City based on the updated land use plan. Design average day and maximum day water demands will be established for the years 2020 and the ultimate build out of the City. Maximum Fire flow requirements will be reviewed based on Insurance Services Office and City requirements. We will meet with the City to review the projected water demands and fire flow requirements. Task 3: Wellfield Review We will review the wellfield to determine that it meets the needs of the City's ultimate water demand. This analysis will consist of estimating the number of additional wells required (based on capacity of existing wells), and estimating the location of future wells (based on available data). Task 4: Water Treatment Evaluation We will review the existing well water quality with respect to current and proposed drinking water standards. This evaluation will include both public health concerns and aesthetic issues, such as taste, odors, and "red" or "black" water complaints. Task 5: Hydraulic Modeling The existing hydraulic model of the Centerville Water System will be upgraded to a WaterCAD model. WaterCAD is a powerful analytical tool that operates in a totally integrated AutoCAD and GIS environment. The computer model can be viewed with City base maps, land use maps, or integrated into the City GIS system. By simulating operation of the water system, the computer model: ,/ Reveals system problems, ,/ Predicts the effects of alternative solutions, and ./ Predicts the effects of system expansions. Pipes constructed since the 1997 plan will be added to the model. The model will be used to size future trunk water mains to serve development as well as to determine the size and location of additional water storage Task 6: Capital Improvement Plan A water utility must have a sound basis for planning the expansion of its water system. This is especially true now, with increasing regulations regarding property acquisition, public notification and construction. A sound Capital Improvement Plan (CIP) will enable Centerville to have the required facilities in-place by the time they are needed. of CentelVille September 28, 2001 Page 3 The CIP will be prepared for the trunk water system in one-year increments through 2007, in five- . year increments through 2020, and will consider remaining improvements to be post-2020. The CIP will be based on the best available projections from the City for population, land use, and water use. Additionally, the CIP will be linked to benchmark events to allow Centerville to update the CIP easily. For example, wells and water towers will be tied to water use thresholds. Distribution system improvements will be linked to future development or to coincide with street reconstruction projects. Task 7: Economic Analysis The operation of a water utility must have a sound financial basis. Detailed cost estimates for all of the proposed trunk water system facilities will be prepared and presented in the report. An estimate of the land required for wells and water tower-s will be provided so that an estimated cost for land acquisition can be included in the cost of each facility. The City will provide land costs. These costs will be included in the CIP described above. Based on the overall cost of the ultimate water system, a fair and equitable manner of revenue generation will be developed using area and connection charges to pay for the trunk water system. We will review the City's existing charge system and make recommendation for improvements. Task 8: Report and Presentation This task represents the culmination of the planning effort. A Comprehensive Water Plan serves a number of purposes, and is read by a variety of individuals. The information must be presented so that a non-technical audience can easily understand it. At the same time, it must provide sufficient detailed data to ensure that the city staff can use the study in their daily activities and easily update the study as conditions change. The Bonestroo report will include graphics and figures to clarify items discussed in the report. The information in the report will be organized for ease of access by various audiences. A clear, concise Executive Summary and Recommendations section will assist the City Council and the city staff to review this document. Technical information will generally be placed in an appendix. This work consists of the folloWing subtasks: . Draft Report for Staff Review: For several of the major tasks described above, technical memoranda will be prepared and submitted to Centerviile for revieW. Because the results of one task can affect others, technical memoranda on each task will be prepared as the task is completed. A draft report for the entire study, including all applicable maps, figures, and appendices will be compiled and presented to city staff for review. . Final Report: Following review by city staff, a final report will be prepared and 25 copies submitted to Centerville. Key team members will present a summary of the report to the City Council. Compensation and Schedule We propose to complete the Basic Work Plan for a lump sum of $14,800. The Basic Work Plan can be completed within four months of the notice to proceed. ie'fitervi{[e ,I;,:",' '~.;~7 'Estafj[ishaf M57 STATE OF MINNESOTA COUNTY OF ANOKA CITY OF CENTERVILLE 1880 :Main S tree! " Centewilre, :M'J\[ 55038 (651) 429-3232 '" 'Fa;'( (651) 429-8629 RESOLUTION #02 - 043 AMENDING THE CITY'S INVESTMENT POLICY WHEREAS, the City of Centerville has reviewed and considered the attached policy; and NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF CENTERVILLE, MINNESOTA hereby approves the attached investment policy and formally adopts said policy_ PASSED AND ADOPTED by the City Council this 25lh day of September, 2002. Attest Mayor City Clerk , tervi[{e 'Estaflisfied'1857 CENTERVILLE CITY COUNCIL STAFF REPORT INVESTMENT POLICY Date: September 25, 2002 To: Honorable Mayor and City Council Members Ms. Kim Moore-Sykes, City Administrator From: Ellen Paulseth, Finance Director Re: Investment Policy Attached is the city's investment policy with the following minor revisions: I, Change "Deputy Clerk/Treasurer" to "Finance Director," 2. Change references to MN Statutes which have been repealed and recoditied, 3. Add option for council to appoint investment committee. New language is underlined and stricken language has a line through it. For your information, copies of applicable Minnesota Statutes have been attached, If this policy meets with the approval of the council, a resolution to revise the current policy would be in order. , , , , I . I I I I , , , Dated: arry OJ CENI''E'RYIU'E I:N'V'EST:M'ENI' POlley PURPOSE The purpose of this policy is to establish specific guidelines use in the investment of city funds. It will be the responsibi Clerk/Treasurer Finance Director and/or City Admi or to attain a market rate of return while preserving a ct portfolio. Investments will be made, based on st . instruments. e responsible pssarily . apital II be the "prudent verall portfolio. d with 1\1N Statute 175.66 8A.0I et. se ., and exercising due diligence shall individual security's credit risk or market is taken to control adverse developments .y manner. investment activities that are prioritized as follows: e foremost objective of the city. Each investment to first insure that capital losses are avoided. The mitigate credit risk and interest rate risk. Credit risk is s the risk ofloss due to failure of the security issuer or backer. Inter t rate risk is shall be defined as the risk that the market value of securities in the portfolio will fall due to changes in general interest rates. . B. Liquidity The investment portfolio shall remain sufficiently liquid to meet all operating requirements that may be reasonably anticipated. This is accomplished by - I - , 1 structuring the portfolio so that securities mature concurrent with cash needs to meet anticipated demands. C. Yield The investment portfolio of the City of Centerville shall be designed to attain a market-average rate of return through budgetary and economic cycles, taking into consideration the city's investment ri constraints, cash flow characteristics ofthe portfolio and prudent inves les. Ina conduc Centerville. funds. In sele consideration shal Subject to requirements of the above objectives, it i to offer financial institutions and companies withi opportunity to bid on investments; however, the investment yields. Management responsibility for the investment pro Council to the Deputy Clerk/Treasurer Financ shall establish procedures for the operation investment policy. Such procedures shal responsible for investment transactions. and/or City Administrator shall be respo establish a system of internal con de employee error. Any city offici from pers inves decis' olved in the investment process shall refrain ict with proper execution of the r ability to make impartial investment NCIAL INSTITUTE AND DEALER MN Statute 118.002, the responsibility for esides with the city council of the City of I be responsible for designating the depositories of the , the credit worthiness ofthe institutions under ed. Only approved security broker/dealers selected by creditworthiness shall be utilized (minimum capital requirement $10,000,000 and at least five years of operation.) These may include "primary" dealers or regional dealers that qualify under Securities and Exchange Commission Rule 15c3-1 (uniform net capital rule.) All financial institutions and broker/dealers must supply the following as appropriate: . -2 - . audited financial statements, . proof of National Association of Securities Dealers (NASD) certification, . proof of state registration, . completed broker/dealer questionnaire for finns who are not major regional or national fimls, . certification of having read the city's investment Municipalities must obtain from their brokers ce investments. . The City ofCenterville will provide each'broker municipality's investment restrictions. Before enga the City of Centerville the supervising officer at the a certification the officer has reviewed the investment policies laws, and agrees to disclose potential contlic might arise out of business transactions be financial institutions shall agree to unde transactions involving the city's funds. otiable or nonnegotiable instrument issued by ed up to $100,000 by the Federal Deposit Insurance 3. t: An investment which consists oftwo simultaneous transactions, w an investor purchases securities from a bank or dealer. At the same time, the selling bank or dealer agrees to repurchase the securities at the same price plus interest at some agreed-upon future date. The security purchased is the collateral protecting the investment. . 4. Prime Commercial Paper: An investment used by corporations to finance receivables. A short-term (matures in 270 days or less) unsecured promissory - 3 - note is issued for a maturity specified by the purchaser. Corporations market their paper through dealers who in turn market the paper to investors. 5. Any Security which is a General Obligation ofthe State of Minnesota or any of its Mnnicipalities. 6. Statewide Investment Pools which invest in authoriz MN Statutes 475.66 118A.04. 7. Money Market Mutual Funds which invest i MN Statutes 175.66 118A.04. Interest-bearing deposits in authorized depositori . collateralized. Collateralization will be required on two type repurchase agreements. In order to anticip security for all funds, the collateralizatio principal and accrued interest. When th first mortgages, the collateral level will accrued interest. Collateral shall po subject to release by the city's of deposit and repurchase agr safekeeping by an institutio a safekeeping receipt to the pertinent info '. All dep MN Statu ity are held in safekeeping by a broker/dealer, they ,000 through the Securities Investor protection er $2,000,000 supplemental insurance protection. IVERSIFICATION Ify its investments according to type and maturity. The portfolio, as much as . Ie, will contain both short-term and long-term investments. The city will attempt to match its investments with anticipated cash flow requirements. Extended maturities may be utilized to take advantage of higher yields; however, no more than 15-20% of the total investments should extend beyond five (5) years and in no circumstance should any extend beyond eight (8) years. . -4- INVESTMENT REPORTING The Deputy Clerk/Treasurer Finance Director shall prepare an investment report at least quarterly, including a management summary that provides a clear picture of the status of the current investment portfolio and transactions made over the last quarter. INVESTMENT COMMITTEE The Cit Council ma a oint an investment committee to mission of the committee shall be to monitor the cit recommendations to the Finance Director re ardi consist of five members defined as follows: the Administrator the Public Works Director one ci the communit who has a back OUild in ublic fin serve as the facilitator of the committee. The comm. but no less than once er ear and no more than one The intent of this policy is to ensure the s will be to achieve a market rate of retu Adopted this day of CentervilIe. ATTEST: Clerk . - 5 - Minnesota Statutes 2001, 427.01 Page 1 of 1 Miml~~Q!;LSJi!tRtes-ZQQL.I;!12kQf ChapteJ1i JabkQLQoIltel1,t~ fOLChaptedn 427.01 Deposit of public funds. The council of any statutory city or of any city of the fourth class shall designate as a depository of city funds such national, state, or private banks as it may deem proper. Except as to deposits insured by the federal deposit insurance corporation or protected by collateral or a corporate surety bond furnished under section ~18A.~, each shall give bond to the municipality in at least double the amount authorized to be deposited therein, to be approved by the council, conditioned to repay all sums deposited therein upon proper demand therefor or at such time, not exceeding one year, as fixed by the terms of the deposit, and for the performance of such other duties as the council may require. The council shall require the city treasurer to deposit all or any part of the public funds in hand in such banks and to withdraw the same when so directed. All the terms and conditions of deposit shall be set forth in the resolution designating the several depositories, which resolution shall be filed with the clerk or recorder. The treasurer shall not be liable on the treasurer1s bond for any money so deposited by direction of the council and lost through the failure, bankruptcy, or other default of the bank. All interest accruing upon these deposits shall belong to the city. HIST: RL s 774; 1957 c 367 s 5; 1957 c 518 s 1; 1973 c 123 art 5 s 7; 1986 c 444; 1996 c 399 art 2 s 12 Copyright 2001 by the Office of Revisor of Statutes, State of Minnesota. . http://www.revisor.leg.state.mn.us/stats/427 /Ol.htull 9/13/2002 Minnesota Statutes 2001,427.02 Minnesot?~tatutes_2QO LTabl\<QfCI11lPters. Table~f cQ1l1ents.1QL~ha-p-1t;I42Z 427.02 Depositories. The council of any city in this state) but not including cities when governed under a charter adopted under and pursuant to the Constitution of the state of Minnesota, article IV, section 36, article XI, section 4, or article XII, section 5, and sections !:LQ,O} to 4XOL21., and all acts supplemental thereto, in which charter the matter of designating depositories for city funds and the protection thereof is provided for, or in which charter it shall hereafter be provided for, shall have the power and authority to designate or redesignate at the beginning of each calendar year, or from time to~time, the banks or other legal depositories of any city in which the treasurer of the city shall deposit and keep the moneys of the city, designating in each instance the maximum amount which may at any time be kept in anyone of these depositories, which maximum amount shall in no case exceed 25 percent of the paid-up capital and surplus of the depository, unless the depository shall deposit with the treasurer of the city United States government bonds to secure the deposit of the funds of the citYi and, in that event, the amount so deposited shall not exceed the amount of the United States government bonds so deposited. No depository shall deposit United States government bonds which mature within one year from the date such bonds were first considered as a part of the bankrs reserve and which reserves are required by section 4?__: ~,~_~. The council of each city shall, at all times, designate depositories in the city, or elsewhere in the United States, sufficient for the depository of all funds which are likely to be in the hands of the treasurer of the city at any one time and shall, so far as consistent with the best interest of the city, designate these depositories in the city and require from these depositories good and sufficient bonds payable to the city in a penal sum not to exceed the amount designated as the limit of deposit therein, and conditioned for the safekeeping and payment of funds so deposited, or, in lieu thereof, good and sufficient collateral as provided for by section !~~~~O}.. RIST: (1327) 1907 c 17 s 1; 1933 c 179; 1935 c 124 s 1; 1969 c 78 s 2; 1971 c 24 s 50; 1987 c 384 art 2 s 1; 1996 c 399 art 2 s 12; 1997 c 7 art 1 s 139; art 4 s 2 Copyright 2001 by the Office of Revisor of Statutes, State of Minnesota. . http://www.revisoL!eg.state.mn.us/stats/ 4 2 7 /02 .html Page 1 of 1 9/13/2002 Minnesota Statutes 2001, 427.03 Minl1esot:LStatntes20QLJ:'!bI\LQtCh<lnters Tahl~ill coptents.JorClillJ;lteL42-7 427.03 Duty of treasurer; exemption from liability. The treasurer of each city where depositories have been designated in accordance with sections j_~J_.__Q? to '!?l._Q.J shall keep the funds of the city as far as possible in the depositories so designated and when so deposited the treasurer and the sureties on the official bond of such treasurer shall be exempt from all liability for the loss of any such funds so deposited as provided in sections i~_'L__.92 to4_~?_.~9-I, if such loss is caused by the failure, bankruptcy, or any other act of default of such depository. HIST, (1328) 1907 c 17 s 2 Copyright 2001 by the Office of Revisor of Statutes, State of Minnesota. http://www.revisor.leg.state.mn.us/stats/4 27/03 .html Page 1 of 1 . 9/1312002 Minnesota Statutes 2001, 427.04 Mil}n~sotiLS!JjJJl1~20QL T<!h!e oLCha-lLt~Iii I<!hl~.QJ (;ontenl~for Chapt.eL127 427.04 Failure to designate. The failure of the council of any city to designate deposi tories I as provided in sections _4~_L~_Q~. to 421.:.-9_~~ shall not exempt or relieve the treasurer of the city or the sureties on the treasurer's official bond from any liability. firST: (1329) 1907 c 17 s 3' 1986 c 444 Copyright 2001 by the Office of Revisor of Statutes, State of Minnesota. . http://www.revisor.1eg.state.mn.us/stats/427/04.htm1 Page 1 ofl 9/13/2002 Minnesota Statutes 2001, 427.05 Min!l~sQJ<LStatutes 2QQ13al;> le-Df Ch1lj:ltem Lilbl~9j' cQlltsmts_fQLChaWer 4;;t? 427.05 Duty of council; interest. The council of any city authorized under sections ~_,27":.g_?_ to _~27__-:,_Q_Z to designate depositories shall exercise all possible care to secure safe depositories for the funds of the city and to obtain the highest rate of interest possible consistent with safety for such moneys. All interest received in any way for the use or keeping of moneys or on account of the same shall be the property of the city and credited to the current expense fund of the city. HIST: (1330) 1907 c 17 s 4 Copyright 2001 by the Office of Revisor of Statutes, State of Minnesota. http://www.revisor.leg.state.run.us/stats/ 427/05 .html Page 1 of I . 9/13/2002 Minnesota Statutes 200!, 427.06 Milln~soliLStatuttC;L200L Tab1() oCCh;mterli Iahk.Qf cOlllenliL(Qr Cl1apterA27 427.06 Koney, how deposited; checks, how drawn. All money of any city kept in accordance with sections .1.~7.-,-O~ toi;?_7.,_02 in any depository designated by the council of the city shall be kept and deposited in the name of the city and the depository shall have no authority to payout this money except upon checks drawn upon the depository signed by the city treasurer and countersigned by the city comptroller or recording officer of the city. HIST: (1331) 1907 c 17 s 5 Copyright 2001 by the Office of Revisor of Statutes, State of Minnesota. . htlp ://www.revisor.1eg.state.mn.us!stats/ 427/06 .hlm! Page 1 of1 9/13/2002 Minnesota Statutes 2001, 427.07 Mi.nnesoThS1atu~s2Q!)L Iahk.9LChapJefs Iable.9[~Qnten,ts..foLCl1flpJeL42Z 427.07 Withdrawal of funds. The treasurer of any city, who has city funds deposited in accordance with sections :!=_~.7__':....Q2_ to 427.07, shall, when notified so to do by the sureties on the treasurerls official bond or by che council of che cicy, withdraw all funds from any designaced deposicory and it shall be che duty of the city comptroller or other recording officer of such city to countersign all checks for such withdrawal. The city treasurer shall thereupon, upon such withdrawal, notify the council of the city thereof and thenceforth the city treasurer shall d~posit no more funds in the depository until authorized so to do by che council of the city. Upon this withdrawal, it shall be che duty of the council of the city to proceed forthwith to redesignate, in accordance with the provisions of sections i~7~Q~ to 427.07. HIST: (1332) 1907 c 17 s 6; 1986 c 444 Copyright 2001 by the Office of Revisor of Statutes, State of Minnesota. http://www.revisor.leg.state.mn.us/stats/427/07.html Page ] of 1 . 9/13/2002 Minnesota Statutes 2001, 427.09 Page 1 of 1 Jvl:imlesot<tBtatutes 2001,]';lbJe Q[ChMlJs;~ Iabl~_ofcon~11tUorChiljJ!s;rA27 427.09 Failure to designate depository. If the council of any home rule charter city of the fourth class or any statutory city shall refuse or fail to act[ as provided in section .i\.2-7__.:.P).' within 30 days after the beginning of the fiscal year the treasurer shall select one or more depositories, not exceeding four in number, for the safekeeping of city funds and deposit such funds therein, in the name of the city, to the extent authorized by chapter 118A in each depository so selected without requiring security therefor. HIST: (1049-2) 1931 c 216 s 2; 1933 c 62 s 2; 1957 c 367 s 6; 1959 c 289 s 3; 1973 c 123 art 5 s 7; 1976 c 44 s 35; lSp1981 c 4 art 1 s 175; 2001 c 7 s 90 Copyright 2001 by the Office of Revisor of Statutes, State of Minnesota. . http://www.revisor.leg.state.mn.us/stats/427/09.html 9/13/2002 Minnesota Statutes 2001, 427.10 MinnesQt;t StaMesZ.QQ1~TJlhJ~j)f.Chapiers T;tble"Q[collg,ntU91'Chapter52Z 427.10 Treasurer, liability. The city treasurer, in the absence of negligence, shall not be liable for the loss of money while so deposited within the limits above specified occasioned by the closing or insolvency of a designated depository. HIST, (1049.3) 1931 c 216 s 3; 1933 c 62 s 3; 1973 c 123 art 5 s 7; 1976 c 44 s 36 Copyright 2001 by the Office of Reviso~ of Statutes, State of Minnesota. http://www.revisor.leg.state.mn.us/stats/427/10.html Page 1 of 1 . 9/13/2002 Minnesota Statutes 2001, 427.11 MinnesotaStflMes 20QLJ--,!ble of Cl1l!roprs Iflbl<::~f CQIlt<::lllLfQLChamIT 427 427.11 Interest on funds. All interest received on funds deposited under the provisions of sections ~_2_7_:__g_~ and 4_~]._~J;_9" shall be credited to the respective city funds. HIST, (1049-4) 1931 C 216 s 4; 1933 c 62 s 4; 1971 C 24 s 51; 1973 C 123 art 5 s 7; 1976 C 44 s 37 Copyright 2001 by the Office of Revisor of Statutes, State of Minnesota. . http://www.revisor.leg.state.rnn.us/stats/427/11.html Page 1 ofl 9/13/2002 Minnesota Statutes 200], 427.]2 Minne5.9ta..sillt1.!t~!L2QQIJaQ.\slQf C.h<J.Rte,~ 1ab]eQ[CQnt~IltsfoLCh<l.p.tK427 427.12 Warrant as check on city depository. When a disbursement is made by order or warrant in any home rule charter city of the second, third, or fourth class, the order or warrant for the disbursement shall be so drawn that when signed in an appropriate place by the treasurer or other officer to whom it is directed, it becomes a check on the city depository. HIST, 1953 c 319 s 6; 1976 c 44 s 38 , Copyright 200~ by the Office of Revisor of Statutes/ State of Minnesota. http://www.revi8or.leg.state.mn.us/stats/427/12.html Page I of] . 9/1312002 Minnesota Statutes 2001, 11SA.01 Minnesota~tat1,!I~:uOOl,Tjlblt'LQfS=h<!12ter~ Tab~ 0 [contentBJorCJ:ml2teLlJ 8A llSA.Ol Definitions. Subdivision 1. Application. The definitions in this section apply to sections 118A.Ol to 1,~.8!lc,().6. Subd. 2. Government entity. llGovernment entityll means a county, city, town, school district, hospital district, public authority, public corporation, public commission, special district, any other political subdivision, except an entity whose investment authority is specified under chapter 11A ar 356A. For the purposes of sections .~1_8Jl..,.0~ and .~~~Ac.()3. only, the term includes an American Indian tribal government entity located within a federally recognized American Indian reservation. Subd. 3. Financial institution. l1Financial institutionll means a savings association, commercial bank, trust company, credit union, or industrial loan and thrift company. Subd. 4. Public funds. "Public funds" means all general, special, permanent, trust, and other funds, regardless of source or purpose, held or administered by a government entity, unless otherwise restricted. HIST, 1996 c 399 art 1 s 2; 1999 c 151 s 39 Copyright 2001 by the Office of Revisor of Statutes, State of Minnesota. . http://www.revisor.leg.state.mn.us/statsIl18NOI.htmI Page I of 1 9/13/2002 Mimlesota Statutes 2001, 118A.02 Minllesot<LSll\tuJeslDO l~IilJ:>l~QfDlliwj~m IflPJe91 c()lltents fOl:1:'ll<!j:lteIJJBL\ 118A.02 Depository n~8d; investment requirements; liability. subdivision 1. Designation; delegation. governing body of each government entity shall depository of its funds, one or more financial The governing body may authorize the treasurer financial officer to: The designate, as a institutions. or chief (1) designate depositories of the funds; (2) make investments of funds under sections 1l8A.01 to l.1iJ.J:',..ClE: or other applicable law; or (3) both designate depositories and make investments as provided in this subdivision. Subd. 2. Sale; proceeds; no personal liability. The treasurer or chief financial officer of a government entity may at any time sell obligations purchased pursuant to this section and the money received from such sale, and the interest and profits or loss on such investment shall be credited or charged, as the case may be, to the fund from which the investment was made. Neither such official nor government entity, nor any other official responsible for the custody of such funds, shall be personally liable for any loss sustained from the deposit or investment of funds in accordance with the provisions of sections .1}?lLQ..4 and 1}8.J:',.9;;. HIST: 1996 c 399 art 1 s 3 Copyright 2001 by the Office of Revisor of Statutes, State of Minnesota. http://www.revisorJeg.state.mn.us/statsIl18AJ02.html Page 1 of1 . 9/13/2002 I Minnesota Statutes 2001, II8A.03 Page] of2 Minnesota~tat!ltes 2QQl~t!lpk..Qf Cl:1gpter~ Tqbl~9f content~.JorJ::hallj.er 13 8A IlSA.03 When and what collateral required. Subdivision 1. To the extent that funds deposited are in excess of available federal deposit insurance, the government entity shall require the financial institution to furnish collateral security or a corporate surety bond executed by a company authorized to do business in the state. Subd. 2. the allowable bond, In lieu of surety bond. The following are forms of collateral in lieu of a corporate surety (1) United States government treasury bills, treasury notes, treasury bonds; (2) issues of United States government agencies and instrumentalities as quoted by a recognized industry quotation service available to the government entity; (3) general obligation securities of any state or local government with taxing powers which is rated HAil or better by a national bond rating service, or revenue obligation securities of any state or local government with taxing powers which is rated 11M" or better by a national bond rating service; (4) irrevocable standby letters of credit issued by Federal Home Loan Banks ta a municipality accompanied by written evidence that the bank I s public debt is rated "MII or better by Moody's Investors Service, Inc" or Standard &> Poarls Corporation; and (5) time deposits that are fully insured by the Federal Deposit Insurance Corporation. Subd. 3. Amount. The total amount of the collateral computed at its market value shall be at least ten percent more than the amount on deposit plus accrued interest at the close of the business day. The financial institution may furnish both a surety bond and collateral aggregating the required amount. Subd. 4. Assignment. Any collateral pledged shall be accompanied by a written assignment to the government entity from the financial institution. The written assignment shall recite that, upon default, the financial institution shall release to the government entity on demand, tree of exchange or any other charges, the collateral pledged. Interest earned on assigned collateral will be remitted to the financial institution so long as it is not in default. The government entity may sell the collateral to recover the amount due. Any surplus from the sale of the collateral shall be payable to the financial institution} its assigns, or both. . Subd. 5. Withdrawal of excess collateral. A financial institution may withdraw excess collateral or hUr:! /www.revisor.leg.state.mn.us/stats/l]8N03.html 9/13/2002 Minnesota Statutes 2001, 118A.03 substitute other collateral after giving written notice to the governmental entity and receiving confirmation. The authority to return any delivered and assigned collateral rests with the government entity. Subd. 6. Default. For purposes of this section, default on the part of the financial institution includes, but is not limited to, failure to make interest payments when due, failure to promptly deliver upon demand all money on deposit, less any early withdrawal penalty that may be required in connection with the withdrawal of a time deposit, or closure of the depository. It a financial institution closes, all deposits shall be immediately due and payable. It shall not be a default under this subdivision to require prior notice of withdrawal if such notice is required as a condition of withdrawal by applicable federal law or regulation. Subd. 7. Safekeeping. All collateral shall be placed in safekeeping in a restricted account at a Federal Reserve Bank, or in an account at a trust department of a commercial bank or other financial institution that is not owned or controlled by the financial institution furnishing the collateral. The selection shall be approved by the government entity. EIST, 1996 c 399 art 1 s 4 Copyright 2001 by the Office of Revisor of Statutes, State of Minnesota. http://www.revisor.1eg.state.mn.us/stats/118A103 .html Page 2 of2 . 9/1312002 Minnesota Statutes 2001, 118A.04 Page 10f2 MinnesotiLSilltut~100LTabl,,_of CllilJ)ters :rabkM~ontenJQJ9LChiWter~] 8A 118A.04 Investments. subdivision 1. other purposes or in the manner and section. Any public funds, not presently needed for restricted for other purposes, may be invested subject to the conditions provided for in this Subd. 2. United States securities. Public funds may be invested in governmental bonds, notes, bills, mortgages (excluding high-risk mortgage-backed securities), and other securities, which are direct obligatiops or are guaranteed or insured issues of the United States, its agencies, its instrumentalities, or organizations created by an act of Congress. Subd. 3. State and local securities. Funds may be invested in the following: (l) any security which is a general obligation of any state or local government with taxing powers which is rated "An or better by a national bond rating service; (2) any security which is a revenue obligation of any state or local government with taxing powers which is rated "AAl1 or better by a national bond rating service; and (3) a general obligation of the Minnesota housing finance agency which is a moral obligation of the state of Minnesota and is rated "A" or better by a national bond rating agency. Subd. 4. Commercial papers. Funds may be invested in commercial paper issued by United States corporations or their Canadian subsidiaries that is rated in the highest quality category by at least two nationally recognized rating agencies and matures in 270 days or less. Subd. 5. Time deposits. Funds may be invested in time deposits that are fully insured by the Federal Deposit Insurance Corporation or bankers acceptances of United States banks. Subd. 6. High-risk mortgage-backed securities. For the purposes of this section and section _?::.l~_~_~,_.~.?-, Ilhigh-risk mortgage-backed securities" are: (a) interest-only or principal-only mortgage-backed securitiesj and (b) any mortgage derivative security that: . (1) has an expected average life greater than ten yearSj (2) has an expected average life that: http://www.revisor.leg.state.mn.us/stats/118A!04.html 9/13/2002 Minnesota Statutes 2001, 118A. 04 (i) will extend by more than four years as immediate and sustained parallel shift in the plus 300 basis POintsi or the result of an yield curve of (ii) will shorten by more than six years as the result of an immediate and sustained parallel shift in the yield curve of minus 300 basis pointsi or (3) will have an estimated change in price of more than 17 percent as the result of an immediate and sustained parallel shift in the yield curve ot plus or minus 300 basis points. Subd. 7. Temporary general obligation bonds. Funds may be invested in general obligation temporary bonds of the same governmental entity issued under section 429.091, subdivision 7, :!5:;J:1__~"}_z.?, subdivision 5, or ~_?-2__,_:..,~._1, subdivision 6. Subd. 8. Debt service funds. Funds held in a debt service fund may be used to purchase any obligation, whether general or special, of an issue which is payable from the fund, at such price, which may include a premium, as shall be agreed to by the holder, or may be used to redeem any obligation of such an issue prior to maturity in accordance with its terms. The securities representing any such investment may be sold by the governmental entity at any time, but the money so received remains part of the fund until used for the purpose for which the fund was created. Any obligation held in a debt service fund from which it is payable may be canceled at any time unless otherwise provided in a resolution or other instrument securing obligations payable from the fund. Subd. 9. Broker; statement and receipt. (a) For the purpose of this section and section }'_;!:__~_~_:".9_?_, the term Hbrokerrr means a broker-dealer, broker, or agent of a government entity, who transfers, purchases, sells, or obtains securities for, or on behalf of, a government entity. (b) Prior to completing an initial transaction with a broker, a government entity shall provide annually to the broker a written statement of investment restrictions which shall include a provision that all future investments are to be made in accordance with Minnesota Statutes governing the investment of public funds. (c) A broker must acknowledge annually receipt of the statement of investment restrictions in writing and agree to handle the government entityls account in accordance with these restrictions. A government entity may not enter into a transaction with a broker until the broker has provided this written agreement to the government entity. (d) The state auditor shall prepare uniform notification forms which shall be used by the government entities and the brokers to meet the requirements of this subdivision. HIST, 1996 c 399 art 1 s 5 Copyright 2001 by the Office of Revisor of Statutes, State of Minnesota. http://www.revisor.leg.state.mn.us/stats/l18AJ04.html Page 2 0[2 . 9/13/2002 Minnesota Statutes 2001, lISA.05 Page 1 of2 MirmesQt~..s(atutes20QLI1!!:>le of C!:I@ter~ I_abkpf ~9ntentsJoLCh@~IJ lSA 118A.OS Contracts and agreements. Subdivision 1. In addition to other authority granted in sections J_18~:.....Q.! to _;\:_1.~_~_"-.9_.E?J government entities may enter into contracts and agreements as follows. Subd. 2. Repurchase agreements_ Repurchase agreements consisting of collateral allowable in section 1}~B:-.~_ 04., and reverse repurchase agreements may be entered into with any of the following entities: (1} a financial institution qualifi~d as a "depository!r of public funds of the government entity; (2) any other financial institution which is a member of the Federal Reserve System and whose combined capital and surplus equals or exceeds $10,0001000; (3) a primary reporting dealer in United states government securities to the Federal Reserve Bank of New York; or (4) a securities broker-dealer licensed pursuant to chapter BOA, or an affiliate of it, regulated by the securities and exchange commission and maintaining a combined capital and surplus of $40,000,000 or more, exclusive of subordinated debt. Reverse agreements may only be entered into for a period of 90 days or less and only to meet short-term cash flow needs. In no event may reverse repurchase agreements be entered into for the purpose of generating cash for investments, except as stated in subdivision 3. Subd. 3. Securities landing agreements. Securities lending agreements, including custody agreements, may be entered into with a financjal institution meeting the qualifications of subdivision 2, clause (1) or (2), and having its principal executive office in Minnesota. Securities lending transactions may be entered into with entities meeting the qualifications of subdivision 2 and the collateral for such transactions shall be restricted to the securities described in this section and section 118A.04. ____m__'__. Subd. 4. Minnesota joint powers investment trust. Government entities may enter into agreements or contracts for: (I) shares of a Minnesota joint powers investment trust whose investments are restricted to securities described in this section and section 118A.04; (2) units of a short-term investment fund established and administered pursuant to regulation 9 of the Office of the Comptroller of the Currency, in which investments are restricted to securities described in this section and section .~~_~~1; http://www.revisor.Jeg.state.mn.us/stats/l18A/05.html 9/1312002 Minnesota Statutes 200 I, 1I8A. 05 (3) shares of an investment company which is registered under the Federal Investment Company Act of 1940 and which holds itself out as a money market fund meeting the conditions of rule 2a-7 of the Securities and Exchange Commission and is rated in one of the two highest rating categories for money mar~et funds by at least one nationally recognized statistical rating organization; or (4) shares of an investment company which is registered under the Federal Investment Company Act of 194Q, and whose shares are registered under the Federal Securities Act of 1933, as long as the investment company1s fund receives the highest credit rating and is rated in one of the two highest risk rating categories by at least one nationally recognized statistical rating organization and is invested in financial instruments with a final maturity no longer than 13 months. Subd. 5. Guaranteed investment contracts. Agreements or contracts for guaranteed investment contracts may be entered into if they are issued or guaranteed by United States commercial banks, domestic branches of foreign banks, United States insurance companies, or their Canadian subsidiaries. The credit quality of the issuer's or guarantor's short- and long-term unsecured debt must be rated in one of the two highest categories by a nationally recognized rating agency. Should the issuer I s or guarantor t S credit quality be downgraded below "All, the government entity must have withdrawal rights. HIST: 1996 c 399 art 1 s 6; 1997 c 219 s 1; 2000 c 493 s 1 Copyright 2001 by the Office of Revisor of Statutes, State of Minnesota. http://www.revisor.leg.state.mn.us/stats/lI8A105.html Page 2 of2 9/13/2002 Minnesota Statutes 2001, 118A.06 .MinllS'~Ql'LSlat1!~L2i)0 ]~T<lblS:..Qf{:l\i!P1YD Iabl~of mn!s:.pJuocChap1s:Ll18A ~~SA.06 Safekeeping, acknowledgements. Investments, contracts, and agreements may be held in safekeeping with: (1) any Federal Reserve Bank; (2) any bank authorized under the laws of the United States or any state to exercise corporate trust powers, including, but not limited to, the bank from which the investment is purchased; : (3) a primary reporting dealer in United States government securities to the Federal Reserve Bank of New York; or (4) a securities broker-dealer having its principal executive office in Minnesota, licensed under chapter 80AI or an affiliate of it, and regulated by the Securities and Exchange Commission; provided that the government entityls ownership of all securities is evidenced by written acknowledgments identifying the securities by the names of the issuers, maturity dates, interest rates, CUSIP number, or other distinguishing marks. HIST, 1996 c 399 art 1 s 7 Copyright 2001 by the Office of Revisor of Statutes, State of Minnesota. . htt:Q.:1 /www.revisor.leg.state.nm.us/stats/118N06.html Page 1 of 1 9/13/2002 Minnesota Statutes 2001, 118A.07 Page 1 of2 l MirmesQJilSilltut!2s_2J2QJ~J-,1li~ of c.b;wiers Thbl~Q.fJ;QntelltlifuLc.h<!0s;LlLSA 11SA.O? Additional investment authority. Subdivision 1. Authority provided. As used in this section, "governmental entity" means a city with a population in excess of 200,000 or a county that contains a city of that size. IE a governmental entity meets the requirements of subdivisions 2 and 3, it may exercise additional investment authority under subdivisions 4/ 5/ and 6. Subd. 2. Written policies and procedures. Prior to exercising any additional authority under subdivisions 4, 5, and 6, the governmental entity must have w~itten investment policies and procedures governing the following: (1) the use of or limitation on mutual bond funds or other securities authorized or permitted investments under law; (2) specifications for and limitations on the use of derivatives; (3) the final maturity of any individual security; (4) the maximum average weighted life of the portfolio; (5) the use of and limitations on reverse repurchase agreements; (6) credit standards for financial institutions with which the government entity deals; and (7) credit standards for investments made by the government entity. Subd. 3. Oversight process~ Prior to exercising any authority under subdivisions 4, 5, and 6, the governmental entity must establish an oversight process that provides for review of the government entity1s investment strategy and the composition of the financial portfolio. This process shall include one or more of the following: (1) audit reviews; (2) internal or external investment committee reviews; and .(3) internal management control_ Additionally, the governing body of the governmental entity must, by resolution, authorize its treasurer to utilize the additional authorities under this section within their prescribed limits, and in conformance with the written limitations, policies, and procedures of the governmental entity. . If the governing body of a governmental entity exercises the authority provided in this section, the treasurer of the l___ __ _ http://www.revisor.leg.state.mn.us/stats/118N07.htm1 9/13/2002 Minnesota Statutes 2001, 118A.07 governmental entity must annually report to the governing body on the findings of the oversight process required under this subdivision. If the governing body intends to continue to exercise the authority provided in this section for the following calendar year, it must adopt a resolution affirming that intention by December 1. Subd. 4. Repurchase agreements. A government entity may enter into repurchase agreements as authorized under section _11&.!:\c.'Y2J provided that the exclusion of mortgage-backed securities defined as "high-risk mortgage-backed securities" under section 11&..!:\c~().4J subdivision 6, shall not apply to repurchase agreements under this authority if the margin requirement is 101 percent or more. Subd. 5. Reverse repurchase agreements. Notwithstanding the limitations contaiped in section _1._l.~~~._Q_?, subdivision 2, the county may enter into reverse repurchase agreements to; (1) meet cash flow needs; or (2) generate cash for investments, provided that the total securities owned shall be limited to an amount not to exceed 130 percent of the annual daily average of general investable monies for the fiscal year as disclosed in the most recently available audited financial report. Excluded from this limit are: (i) securities with maturities of one year or less; and (ii) securities that have been reversed to maturity. There shall be no limit on the term of a reverse repurchase agreement. Reverse repurchase agreements shall not be included in computing the net debt of the governmental entity, and may be made without an election or public sale, and the interest payable thereon shall not be subject to the limitation in section :l";'S..c.'i.'i.. The interest shall not be deducted or excluded from gross income of the recipient for the purpose of state income, corporate franchise, or bank excise taxes, or if so provided by federal law, for the purpose of federal income tax. Subd. 6. Options and futures. A government entity may enter into futures contracts, options on futures contracts, and option agreements to buy or sell securities authorized under law as legal investments for counties, but only with respect to securities owned by the governmental entity, including securities that are the subject of reverse repurchase agreements under this section that expire at or before the due date of the option agreement. RIST: 1996 c 399 art 1 s 8 Copyright 2001 by the Office of Revisor of Statutes, State of Minnesota. . evisor.leg.state.mn. us/stats/l18N07 .html -- ----i , Page 2 of2 9/13/2002 Minnesota Statutes 200 I, IISA.OS Minll~sQtLSJ<lJEI&~2\lQl~I<l_bl~J1L<=-lmpJ~m L!!h!l<J)I cQ!ll&m~foIi:J)'1\PJS:LU8A llBA.OB No superseding effect. Except as provided in Laws 1996, chapter 399, article 1, section 11, sections l~?~:_~l to ~l~~~A~ shall not supersede any general or special law relating to the deposit and investment of public funds. RIST: 1996 c 399 art 1 s 9 Copyright 2001 by the Office Df Revisor of Statutes, State of Minnesota. http://www.revisor.leg.state.mn.us/stats/IISNOS.html ----------l ----- Page I of I . 9/13/2~7 -- rH , i , Minnesota Statutes 2001, 471.38 administrator; (h) The disbursing bank shall keep on file a certified copy of the delegation of authority; (c) The initiator of the electronic transfer shall be identif ied; (d) The initiator shall document the request and obtain an approval from the designated business administrator before initiating the transfer; {e} A written confirmation of the transaction shall be made no later than one business day after the transaction and shall be used in lieu of a check, order check or warrant required to support the transactionj (f) A list of all transactions made by electronic funds transfer shall be submitted to the school board at its next regular meeting after the transaction. HIST, (766) RL s 438; 1949 c 416 s 1; 1951 c 350 s 1; 1953 c 50 s 1; 1955 c 312 s 1; 1959 c 56 s 1; 1961 c 5 s 1; 1976 c 44 s 68; 1979 c 334 art 6 s 25; 1986 c 444; 1989 c 329 art 9 s 29; 1994 c 631 s 31; 2001 c 13 s 1 Copyright 2001 by the Office of Revisor of Statutes, State of Minnesota. . . sor.1eg.state.llll1.us/stats/4 71/3 8.html Page 2 0[2 9/13/2002 Minnesota Statutes 2001, 471.381 Mjmw~QJ:<!Al(lllJ1gs_~QOJ~I1!blgQfChilP-1~rll I@1~QfQ9JJl~nt~fuI{;ham~L471 471.381 City and county obligations and payments. Subdivision 1. Payment methods. Payments of claims and obligations of a statutory or home rule charter city or county may be made by warrant, check, or all forms of electronic or wire funds transfer. If the city or county may make investments, it may make electronic or wire transfers of funds notwithstanding any other law to the contrary. Subd. 2. Authority to accept payment by credit card or other methods. A statutory or home r~le charter city or a county may accept payment by use of a credit card, debit card, or all forms of electronic or wire funds transfer. Subject to any other law to the contrary, the city or county may add to the amount due a service charge for the acceptance of a payment method authorized in this subdivision. The city or county shall adopt policies and procedures regarding the payments. The payment of property taxes by credit card is subject to section ~~7.6.,~ ~ . Subd. 3. Electronic approval. "Electronic approvalJl means any electronic identifier intended by the person making, executing, or adopting it to authenticate and validate a city or county administrative action. Notwithstanding any other general or special law to the contrary, a statutory or home rule charter city or a county may use electronic approvals, which have the same validity and consequences as an actual signature. The city or county must establish policies and procedures to ensure the validity of electronic approvals. HIST: 2001 C 13 s 2 Copyright 2002 by the Office of Revisor of Statutes, State of Minnesota. http://www.revisor.leg.state.mn.us/stats/471/381.html Page 1 of 1 1 . 9 Minnesota Statutes 2001, 471.38 Page 1 of2 Mi!1!l~~Qt!ll>1ilM~2QQl,I!l.ble..-'1LC:J:1?,nter~ TJlWe..QLml1!enffi fQf{;n;wleL4Z1 47L38 Claims. Subdivision 1. Itemization; declaration. Except as provided in subdivision 2, where an account, claim or demand against any countYJ local social services agency, county board of education for unorganized territory, school district, town or home rule charter city of the second, third or fourth class, or any park district, for any property or services can be itemized in the ordinary course of business, the board or officer authorized by law to audit and allow claims shall not audit or allow the claim until the person clai~ng payment, or the person's agent, reduces it to writing or an electronic transaction record, in items and signs a declaration to the effect that such account, claim, or demand is just and correct and that no part of it has been paid. The board or officer may in its discretion allow a claim prepared by the clerk or secretary of such board or officer prior to such declaration by the claimant if the declaration is made on the check or order-check by which the claim is paid, as provided in section _1_?_1~.__"1_~"_~", subdivision 2. Subd. 2. Application. The provisions of this section do not apply to any claim or demand for an annual salary or fees of jurors or witnesses, fixed by law, nor to the salary or wages of any employee whose salary or wages have been fixed on an hourly, daily, weekly or monthly basis, by the governing board of the municipality, and which is now authorized by law to be paid on a payroll basis. Subd. 3. Electronic funds transfer. Electronic funds transfer is the process of value exchange via mechanical means without the use of checks, drafts, or similar negotiable instruments. A school district may make an electronic funds transfer for the following: (1) for a claim for a payment from an impresc payroll bank account or investment of excess rnoneYi (2) for a payment of tax or aid anticipation certificates; (3) for a payment of contributions to pension or retirement fund; (4) for vendor payments; and (5) for paymenc of bond principal, bond interest and a fiscal agent service charge from the debt redemption fund. . Subd. 3a. School district eligibility. The authorization in subdivision 3 extends only to a school district that has enacted all of the following policy controls: (a) The school board shall annually delegate the authority to make electronic funds transfers to a designated business . www.revisor.leg.state.mn.us/stats/471/38.htm! 9/13/2002 I . I' l.{~~~tervi{{e 'Estab{isfid 1857 STAFF REPORT DATE: September 25,2002 TO: Honorable Mayor and City Council Kim Moore-Sykes, City Administrator /;:1'1i5 1833 Center Street Fence Request FROM: RE: I........................................................................... BACKGROUND Mr. Theodore Hippe of 1833 Center Street met with Staff to request that he be allowed to install a chain link fence 6 inches from his backyard property line rather than the 2 feet as required by Ordinance 4. His property backs up to woods that separate his property from Eagle Park and this wooded area is owned by the City. As part of Ordinance 4, Mr. Hippe is required to obtain permission from the adjoining property owner to install his fence closer than 2 feet from the property line. Since the City owns the adjoining property, he is seeking permission from the City Council to install his fence within 6 inches of the property line. RECOMMENDATION Staff sees no reason to deny Mr. Hippe's request. By allowing Mr. Hippe to install his fence 6 inches from the property line will not impact the City's ability to maintain Eagle Park. . f','"\ Q I ...:) N ~ \ c) Cb. "-- ." -" -----r ~ ~ J "- ~ :..J ;~. ~ ~ F I I L_ ~~--- ~~~~/ J "J ,---,> ~ ;f " " - -t (jJcL (~ ~ , f ,-~ \ , -+ '> ,..,) ''-..I (V' (Y'o ~ ~- B Du I' /1Z-- -~ \ \ I \ \ \ I , \ ----- ,:~ ----.J N <:;> J //J --I \' \ .~ ~ \ J "'" 1",\ I "-- ",'v-, I , ,~,) ) ~_~I , ~ " '\~ 'I \ ("'\ G-' 2- ---. --\'-' (' "\ $'\ $ "; 1;' .8 ''t . . . ~ 1833 Center Street, Theodore Hippe . 'Fence Encroachment Request) . . . , , $140,000.00 $120,000.00 $100,000.00 $80,000.00 $60,000.00 $40,000.00 $20,000.00 $0.00 Disbursement & Receipts September 2002 $115,083.70 $64,081.28 9/20/2002 9-12 thur 9-20-2002 Disbursements Receipts $11,474.47 9/12/2002 Payroll . CITY OF CENTERVILLE 09120102 1 :56 PM Page 1 *Check Summary Register@ Name SEPTEMBER 2002 Check Date Check Ami 10100 MAIN STREET BANK Paid Chk# 017338 DEVINE. KARLA Paid Chk# 017339 DEVINE, RAY Paid Chk# 017340 EARL F. ANDERSEN INC Paid Chk# 017341 EARTH BURNERS INC. Paid Chk# 017342 ELECTION SYSTEMS & SOFTWARE IN Paid ChK# 017343 GOLDENGATE INTERNET SERVICES Paid ChK# 017344 GOPHER STATE ONE CALL iNC Paid ChK# 017345 HANSON, BRIAN Paid ChK# 017346 HELMBRECHT, MARY JO Paid Chk# 017347 IRS/MAIN STREET BANK Paid ChK# 017348 KILIAN, DAVID P. Paid ChK# 017349 LAKE COUNTRY CHAPTER Paid ChK# 017350 LEBLANC, WAYNE Paid Chk# 017351 LEE, TOM Paid ChK# 017352 M-R SIGN COMPANY, INC. Paid Chk# 017353 MCLEAN, JOHN Paid ChK# 017354 MENARDS - FOREST LAKE Paid ChK# 017355 MINNEGASCO' Paid Chk# 017356 PARK CONSTRUCTION COMPANY Paid Chk# 017357 PEIL, KATHY Paid Chk# 017358 PETERSON, TEDD Paid Chk# 017359 PLANT & FLANGED EQUIP. COMPANY ~aid Chk# 017360 PRESS PUBLICATIONS w:aid Chk# 017361 R & R LEASING Paid Chk# 017362 SEELEY, SUZANNE Paid Chk# 017363 STATE OF MW Paid ChK# 017364 SUBURBAN INSPECTIONS Paid ChK# 017365 TIME SAVER Paid ChK# 017366 US BANK' Paid ChK# 017367 WALTER, BRIAN Paid ChK# 017368 WHITE BEAR LOCKSMITH Paid ChK# 017369 WILHARBER, THOMAS Paid ChK# 017370 XCEL ENERGY FILTER: None . 9/25/2002 9/25/2002 9/25/2002 9/25/2002 9/25/2002 9/25/2002 9/25/2002 9/25/2002 9/25/2002 9/25/2002 9/25/2002 9/25/2002 9/25/2002 9/25/2002 9/25/2002 9/25/2002 9/25/2002 9/25/2002 9/25/2002 9/25/2002 9/25/2002 9/25/2002 9/25/2002 9/25/2002 9/25/2002 9/25/2002 9/25/2002 9/25/2002 9/25/2002 9/25/2002 9/25/2002 9/25/2002 9/25/2002 Total Checks $60.00 $60.00 $613.87 $31,955.15 $205.23 $60.00 $44.95 $50.00 $40.00 $14.54 $40.00 $175.00 $60.00 $60.00 $363.33 $40.00 $69.56 $51.96 $26,621.23 $40.00 $40.00 $22.15 $264.75 $175.00 $60.00 $20.00 $251.10 $367.38 $778.52 $40.00 $608.46 $60.00 $759.10 ---- $64,081.28 , CITY OF CENTERVILLE 09120/02 2:57 PM Page 1 Cash Receipts September 12 through September 20,2002 Tran Batch Amount Date Refer Comments Name Account Oeser FUND 101 GENERAL FUND ActType G $0,50 911212002 06817 GROUSE HOLLOW -P 9-12-02 G 101~24501 Plmblng Permit Surcharg $0,50 911212002 o 6922 DUPRE RD - C02-073 9-12-02 G 101~24503 Elec. Permit Surcharge $0,50 911212002 05817 GROUSE HOLLOW - M 9-12-02 G 101~24502 Mach, Permit Surcharge $7.25 9f 17/2002 o 2005GATEWAYCIRCLE-K 9-17-02 G 101 w24502 Mech. Permit Surcharge $1,00 9J17f2002 o 7024 EAGLE TRAIL -SHED - 9-17-02 G 101~24500 Bldg. Permit Surcharge $0,50 9!'I7!2002 o 1746 OJIBWAY DRIVE - #M 9.17-02 G 101~24502 Mech, Perml! Surcharge $0,50 9/17/2002 o 1748 OJIBWAY DR.- M02-05 9-17-02 G 1D1~24502 Mech. Permit Surcharge $050 911712002 o 17460JIBWAYDRIVE-#CO 9-17-02 G 101~24503 Elec, Permit Surcharge $8.00 9/1712002 o 1672 LAKELAND Clf<CLE. 0 9-17-02 G '101-24500 Bldg. Permit Surcharge $050 9!17/2002 o 1748 OJIBWAY DRIVE - C02 9-17-02 G 101-24503 Elec. Permit Surcharge $050 911712002 05987 PORTAGE WAY - M02- 9-17-02 G 101-24502 Mech, Permit Surcharge $0.50 9117/2002 06817 GROUSE HOLLOW -C 9-17-02 G 101-24503 Elee. Permit Surcharge $200,00 911712002 o 1753 DUPRE ROAD - 02-146 9-17-02 G 101-24504 Site Main. Escrow $8_24 9/17/2002 o UB UR Receipt Group 01 RE 9-16-02ut G 101-11500 Accounts Receivable $78,00 9!17/2002 0746 DUPRE RDAD - #02-145 9-17-02 G 101-24500 Bldg. Permit Surcharge $0,50 9/17/2002 o 1994 73RD STREET - C02-0 9-17-02 G 101-24503 Elec. Permit Surcharge $200,00 911712002 0746 DUPRE ROAD-#02-145 9-17-02 G 101~24504 Site Main. Escrow. $98,00 9/1712002 o 1753 DUPRE ROAD - 02-146 9-17-02 G 101-24500 Bldg. Permit Surcharge $8,69 912012002 G U8 UR Receipt Group 01 RE 9-20-02ut G 101~11500Accoun1s Receivable $i ,500,00 912012002 06879 BEAVER POND WAY - 9-20-02 G 101-24505 Sod Escrow $98.50 9)20;2002 o 1616 HUNTER'S TRAIL # 02- 9-20-02 G 10i-24500 Bldg. Permit Surcharge $200,00 912012002 o 1616 HUNTER'S TRAIL # 02- 9-20-02 G 101-24604 Site Main. Escrow Act $2,412,68 Act Type R $49,98 911212002 o UB Receipt Sef\' 102 CERTI 9-12 -02UT R 101-36200 Miscellaneous Revenues $175.00 9(1212002 o flE-PLA T APPLICATION FE 9-12-02 R 101-32000 Special Use/Grading/Burn $65,00 911212002 o 6817 GROUSE HOLLOW - P 9-12-02 R 101~32180 Plumbin.n Permits $2,00 9/12/2002 o MAYOR FILING FEE APPU 9-12-02 R 1 01 ~36200 Misce[(aneous Revenues $2,00 9J12J2002 o COUNCil FlUNG FEE. APP 9-12-02 R 101~36200 Miscellaneous Revenues $2,00 9!1212002 o MAYOR FILING FEE - APPLI 9-12-02 R 101-36200 Miscellaneous Revenues $8000 911212002 06817 GROUSE HOLLOW - M 9-12-02 R 101-32210 BuBdingiMech. Permits $42,00 911212002 o 6922 DUPRE RD - C02-0T! 9-12-02 R 101~32225 Electrical Inspection $25,00 911712002 o 1994 73RD STREET - C02-0 9-17-02 R 101<32225 Electrical Inspection $9,342,84 911712002 o JAN - JUNE 2002 SCORE - 9-17-02 R 101~36290 Solid Waste Reimbursern $2.78 9!17!2002 o UB Receipt Serv 102 CERTI 9-16-02uI R 101~36200 Miscellaneous Revenues $8,00 9/1712002 o DOG TAG -# 176 - 2002-200 9-17-02 R 101-32200 Animal Licenses $118.Q1 9117/2002 07024 EAGLE TRAIL -SHED - 9-17-02 R 1Gl~32210 Building/Mach. Permits $1,849.46 911712002 o AUGUST 2002 FINES & FEE 9-17-02 R 101~35000 Fines and Forfeits $110,00 911712002 o 1748 OJIBWAY DRIVE - C02 9-17-02 R 10'l~32225 Electrical lnspection $290,00 9/17/2002 02005 GATEWAY CIRCLE - K 9-17-02 R 101-32210 Building/Mech. Permits $110,00 911712002 o 1746 OJIBWAY DRIVE - .#CO 9-17-02 R 101-32225 Electrical Inspection $20,00 9117/2002 o 1755 OJIBWAY DRIVE - PIN 9-17-02 R 101~34107 Assessment Search Fees $20,00 9117!2002 o 6879 BEAVER POND WAY - 9-17-02 R 101~34107 Assessment Search Fees $100,00 9!1712002 o 1746 OJIBWAY DRIVE - #M 9-17-02 R 101~32210 BuHdingJMech. Permits $110,00 9/1712002 06617 GROUSE HOLLOW - C 9-17-02 R 101-32225 Electrical Inspection $175,00 9/1712002 o APPLICATION FOR LOT SP 9-17-02 R 101~32000 Special Use/Grading/Burn $100,00 9/17/2002 06987 PORTAGE WAY - M02- 9-17-02 R 101-32210 BuHdingJMecb. PermIts $25.00 9/17/2002 0746 DUPRE ROAD - #02-145 9-17-02 R 101w32300 Site Maintenance Fees $2,696,64 9/1712002 0746 DUPRE ROAD - #02-145 9-17-02 R 101~32210 BuildingfMech. Pennits . $100,00 9117/2002 o 17460JIBWAYOR-M02-05 9.17-02 R 101-32210 BuildingiMech. PenT/Its 5547,47 9/17f2002 o 1672LAKELAND CIRCLE - 0 9-17-02 RlOl~32210 Building!Mech. Permits $3_158,84 9!17/2002 o 1753 DUPRE ROAD - 02-146 9-17-02 R i01~32210 Buildlng/Mech, Permits $25,00 9! 1712002 o 1753 DUPRE ROAD - 02-146 9-17-02 R 101~32300 Site Maintenance Fees $25,00 9/2012002 o 1616 HUNTER'S TRAIL # 02- 9-20-02 R 101-32300 Site Maintenance Fees $4,58 9/20/2002 o UB Receipt Sef\' 102 CERTI 9-20-02u\ R 101~36200 Miscellaneous Revenues Amount CITY OF CENTERVILLE Cash Receipts September 12 through September 20, 2002 Tran Date Refer Comments Batch Name 09/20/02 2:57 PM Page 2 Account Oeser R 10~!~32210 Building/Mech. Permits R 101-34107 Assessment Search Fees Act $3,170,39 $20.00 $22,572,19 FUND 10 $24,984,87 912012002 9/20/2002 FUND 336 G.O. Sond Hunters Crossing AclType R $13,246,39 9/17/2002 Act $13,246,39 FUND 33 $13,246,39 o 1616 HUNTER'S TRAil # 02- 9-20-02 o 1757 OJISWAY DR - 23-31-2 9-20-02 a LOT 1 BLOCK 1 HUNTER'S 9-17-02 FUND 415 STORM WATER IMP PROJECTS ActType R Act $21.12 $2,07 $12,15 S200 00 S3.00 $200,00 $1.21 $0.30 $30,29 $2,72 S200.00 $672.86 FUND 41 $672,86 9/12/2002 9/12/2002 9/17/2002 911712002 9/1712002 9; 17/2002 9117/2002 9/17/2002 9/2012002 9/2012002 9/20/2002 o US Receipt Serv 10 DRAIN F 9-12-D2UT G US Receipt SerY Pen 10 DR 9-12-02UT o UB Receipt SerY 10 DRAIN F 9-16-02ut G 1753 DUPRE ROAD - 02-146 9-17-02 o UB Receipt Se0110 DRAIN F 9-17-02UT 0746 DUPRE ROAD.. #02-145 9-17-02 o UB Receipt Serv Pen 10 DR gh 16~02ut o UB Receipt Sel\l Pen 10 DR 9~17-02UT o UB Receipt Sorv 10 DRAIN F 9-20-02ut o UB Receipt Serv Pen 10 DR 9-20~02ut o 1616 HUNTER'S TRAIL # 02- 9-20-02 FUND 426 20TH AVE SEWER & WATER IMP Act Typo R $56,805.16 9/17/2002 0 20TH AVE fMPROVEivlENTS 9-17-02 Act $56,805,16 FUND 42 $56,805,16 FUND 440 THE SHORES Aot Type R $1,000.00 Act $1,000,00 FUND 44 $1,000,00 FUND 601 WATER FUND Act Type R . $45,90 S4,59 SO,52 $5.21 S121,18 $7,93 $0.78 $1,500.00 9112/2002 911212002 9112!2002 9!12/2002 9/1212002 911712002 911712002 9/17/2002 911712002 o ENGINEERING ESCROW.. 9-12-02 o US Receipt SerY 1 WATER 9-12-02UT o UB Receipt Serv Pen 1 WA T 9-12~02UT o UB Receipt SerY Pen 30 WA 9-12-02UT o US Receipt Serv 30 WATE.R 9-12~02UT o UB Receipt Serv 1 WATER 9-16-02"1 o UB Receipt Serv 30 WATER 9-16-02ul o US Receipt SerY Pen 30 WA 9-16-02"\ 0746 DUPRE ROAD -#02-1459-17-02 R 336<36100 Special Assessments R 415~32350 Storm Water Drainage Fu R 415~3235a Storm Water Drainqge Fu R 415~32350 Storm Water DrajJ1ag~ Fu R 415-32350 Storm Water Drainage Fu R 415-32350 Storm Water Drainage F u R 415-32350 Storm Water Drainage Fu R 415-32350 Storm Water Drainage Fu R 415~32350 Stonn Water Drainage Fu R 415-32350 Storm Water Drainage Fu R 415~32350 Storm Water Drainage Fu R 415~32350 Storm Water Drainage Fu R 426-36100 Special Assessments R 440-36235 Escrow Depos;ts R 601~37100 Water Sales R 601~37100 Water Sales R 601-34400 Safe Drinking Water Fee R 601 ~34400 Safe Drinking Water Fee R 601-37100 Water Sales R 601*34400 Safe Drinking Water Fee R 601-34400 Safe Drinking Water Fee R 601-37150 Water ConnectlReconnec Tran Amount Date $71.40 911712002 $7.14 9117/2002 $14.78 911712002 5290.00 9/17/2002 $1,500.00 9/1712002 $5.21 9/1712002 $290.00 9117/2002 $0.52 9/1712002 $322 9/2012002 $290.00 912012002 $48.58 9i2012002 $558.53 9120/2002 $1.500.00 9/20/2002 $35.78 9/20/2002 Act $6,301.27 FUND 60 $6,301.27 FUND 502 SEWER FUND Act Type G $1,200.00 $1.200.00 $1,200.00 Act $3,600.00 Act Type R $381.97 $38,45 $2.000.00 $1.226.00 $2.000.00 $2027 $49.00 $4.90 $201.66 $2.000.00 $44.99 5505.91 $8,473.15 Act FUND 60 $12,073.15 $115,083.70 9/17/2002 911712002 9/20/2002 9/1212002 911212002 9117/2002 9/17/2002 911712002 911712002 9117/2002 911712002 9117/2002 9/2012002 9J20/2002 9120i2002 CITY OF CENTERVILLE Cash Receipts September 12 through September 20,2002 Refer Comments Batch Name 09/20/02 2:57 PM Page 3 Account Oeser R 601-37100 Water Sales R 601-37100 Water Sales R 601~37100 Water Sales R 601-34600 Water Meter Charges R 601-37150 Water ConnectlReconnec R 601-34400 Safe Drinking Water Fee R 601-34600 Water Meter Charges R 601-34400 Safe Drinking Water Fee R 601-34400 Safe Drinking Water Fee R 601-34600 Water Meter Charges r, 601-37100 Water Sales R 601-37100 Water Sales R 601-37150 Water ConnBctlReconnec R 601-34400 Safe Drinking Water Fee G 602-34407 Service AvailabiHty Cnarg G 602~34407 Service Availability Charg G 602-34407 Service Availability Charg R 602-37200 SeW"er Sales R 602-37200 Sewer Sales R 602-37250 Sewer ConnectiReconnec R 602-36200 Miscellaneous Revenues R 602-37250 Sewer ConnectiReconnec R 602-37200 Sewer Sales R 602-37200 Sewer Sales R 602-37200 Sewer Sales R 602~372(lO Sewer Sales R 602-37250 Sewer Conn8ctlReconne<; R 602-37200 Sewer Sales R 602-37200 Sewer Sales FILTER: (([Period] in(9) and [Act Year] = '2002') and [Tran Nbr] in(10, 13)) and (((((Not [Tran Date]=#9/4/2002#))) AND ((Not [Tran Date]=#9/6/2002#))) AND ((Not [Tran Date]=#9/10/2002#))) . o US Receipt Serv 1 WATER 9-17-02UT o US Receipt Serv Pen 1 WAT 9-17-02UT o UB Receipt Serv Pen 1 WAT 9Mi6~02ut 0746 DUPRE ROAD - #02-145 9-17-02 o 1753 DUPRE ROAD - 02-146 9-17-02 o US Receipt Ser' 30 WATER 9-17-02UT o 1753 DUPRE ROAD - 02-146 9-17-02 o US Receipt Sarv Pen 30 WA 9~17~02UT o UB Receipt Serv PM 30 WA 9-20~02Iit o 1616 HUNTER'S TRAIL # 02- 9-20-02 o UB Receipt Serv Pen 1 WAT 9~20~02ut o US Receipl Serv 1 WATER 9-20-02ul o 1616 HUNTER'S TRAIL # 02- 9-20-02 o US Receipt Sarv 30 WATER 9-20-02ul 0746 DUPRE ROAD - #02-145 9-17-02 o 1753 DUPRE ROAD - 02-146 9-17-02 o 1616 HUNTER'S TRAIL # 02- 9-20-02 o US Receipt Serv 6 SEWER 9- 12-02UT o US Receipt SeN Pan 6 SEW 9-12-02UT o 1753 DUPRE ROAD - 02-146 9-17-02 o REPAID SANITARY SEWER 9-17-02 o 1746 DUPRE ROAD - #02-14 9-17.()2 o US Receipt SeN Pen" SEW 9-16-02ut o US Receipt SeN" SEWER 9-17-02UT o US Receipt Serv Pen 6 SEW 9-17 -02UT o US Receipt SeN 6 SEWER 9-16-02u[ o 1616 HUNTER'S TRAIL # 02- 9-20-02 o US Receipt Serv Pen 6 SEW 9-20-02u' o US Receipt Serv 6 SEWER 9-20-02ul CITY OF CENTt:KVILLE Check Register -, 09/20/02 3;24 PM Page 1 Pay Pay Check Soc Check Check Check Year Grou Period # Employee # Employee Name 5ec# Date Amount Gross 2002 01 19.1 007005 VOID 9/12/2002 $0.00 $0.00 2002 01 19 006983 000000047 COOK, KENNETH 9/12/2002 $507.47 $1,447.60 2002 01 19 006984 000000033 LANG, MARY JANE M 9/12/2002 $83.11 $90.00 2002 01 19 006985 000000026 PALZER, PAUL J. 9112/2002 $1,992.21 $2,712.87 2002 01 19 006986 000000093 STEPHAN, KIM 9/12/2002 $875.44 $1,150.92 2002 01 19 006987 000000030 DUPRE, JOYCE 9/12/2002 $16.62 $18.00 2002 01 19 006988 000000031 ERKENBRACK, MARILYN F. 9/12/2002 $81.04 $87.75 2002 01 19 006989 000000082 GRUBER, JOYCE M. 9/12/2002 $73.97 $81.00 2002 01 19 006990 000000094 MOORE-SYKES, KIMBERLA 9/12/2002 $1,530.64 $2,578.22 2002 01 19 006991 000000098 PAUL SETH, ELLEN 9/12/2002 $1,365.61 $2,115.38 2002 01 19 006992 000000035 PETERSON, LAVERNE T 9112/2002 $74.81 $81.00 2002 01 19 006993 000000083 SAGER, SHIRLEY A. 9/12/2002 $41.68 $45.13 2002 01 19 006994 000000103 SUNDQUIST, SHIRLEY A, 9/12/2002 $81.04 $87.75 2002 01 19 006995 000000036 THILL, MARY ANN 9/12/2002 $85.19 $92.25 2002 01 19 006996 000000091 MCPHERSON, JOEL 9/12/2002 $1,023.13 $1,490.00 2002 01 19 006997 000000075 PETERSON, TEDD 9/12/2002 $996.61 $1,540.00 2002 01 19 006998 000000069 BENDER, TERESA 9/12/2002 $891.13 $1,497.16 2002 01 19 006999 000000080 SWEENEY, KRISTEN 9/12/2002 $718.04 $1,110.90 2002 01 19 007000 000000073 BROUSSARD, LINDA 9/12/2002 $0.00 $275.00 2002 01 19 007001 000000071 NELSON, MARl 9/1212002 $246.54 $275.00 2002 01 19 007002 000000090 SWEDBERG, TIMOTHY 9/12/2002 $300.14 $325.00 2002 01 19 007003 000000072 TRAVIS, RICHARD 9/12/2002 $175.78 $225.00 2002 01 19 007004 000000089 YElLE-CAPRA, MARY J. 9/12/2002 $226.54 $275.00 2002 01 19.1 007006 000000083 SAGER, SHIRLEY A. 9/12/2002 $87.73 $95,00 $11,474.47 $17,695.93 Centennial Fire District Check Register 9/20/2002 The disbursements listed below are submitted by the Centennial Fire District for your approval: DATE 9/1712002 9/1712002 9/17/2002 9/17/2002 9/1712002 9/17/2002 9/17/2002 9/17/2002 9/1712002 9/17/2002 9/1712002 9/17/2002 9/17/2002 9/17/2002 9/17/2002 9/17/2002 9/17/2002 9/17/2002 9/1712002 9/17/2002 9/1712002 9/17/2002 9/17/2002 CHECK# NAME 13398 13399 13400 13401 13402 13403 13404 13405 13406 13407 13408 13409 13410 13411 13412 13413 13414 13415 13416 13417 13418 13419 13420 ACCOUNT Amoco Oil Company Anoka-Technical College Armor Security Citgo Petroleum Corporation David Bruder , Emergency Apparatus Maintenance Fire Instructors Assn. Of Minnesota Frattallone's Hardware J & E Small Engine Repair Kent M. Kogler Loffler Business Systems McLeod USA Orkin Exterminating Oxygen Service Company, Inc. Owest Rivard Tailoring Tom Thumb Viking Office Products Xcel Energy Zep Manufacturing Company Photoworld Sam's Club Stock Building Supply 42100 - Fuel and Lube 42220 - Travel, Conference, School 42110 - other Maintenance 42100 - Fuel and Lube 42130 - Equipment Expense 42000 - Vehicle Maintenance 42220 - Travel, Conference, School 42130 - Equipment Expense 42130 - Equipment Expense 42220 - Travei, Conference, School 42110 - Other Maintenance 42240 - Telephone 42110 - Other Maintenance 42270 - Breathing Air 42240 - Telephone 42120 - Uniform Expense 42100 - Fuel and Lube 42180 - Office Supplies 42254 - Station 2 - Electric 42230 - Cleaning Supplies 45010 - Safety Camp Expense 45010 - Safety Camp Expense 10105 - Garage Expense Total 1 of 1 AMOUNT 90.87 1,000.00 169.59 117.71 100.19 5,377.85 180.94 54.18 14.88 185.00 16.74 356.56 51.12 203.32 297.85 11.72 33.12 31.52 443.66 157.36 135.74 393.26 2.333.10 $11,756.28 ~ Bonestroo II::. Rosene U Anderlik & 1 ~ 1 Associates Engineers & Architects Owner: City of Centerville, 1880 Main St., Centerville, MN 55038 Date: Seotember 6, 2002 For Period: 81712002 to 9/6/2002 Request No: 2 Contractor: Earth Burners Inc., 5910 Fremont St., Duluth, MN 55807 CONTRACTOR'S REQUEST FOR PAYMENT CSAH 14 WATER MAIN EXTENSION BRA FILE NO. 616-01-123 SUMMARY 1 Original Contract Arneunt $ 158,80300 2 Change Order - Addition $ 0.00 3 Change Order - Deduction $ 0.00 4 Revised Contract Arneunt $ 158,803.00 5 Value Completed to Date $ 155,96000 6 Material on Hand $ 0.00 7 Amount Earned $ 155,960.00 8 Less Retainage 5% $ 7,798.00 9 Subtotal $ 148,162.00 10 Less Amount Paid Previously $ 116,206.85 11 Liquidated damages - $ 0.00 12 AMOUNT DUE THIS REQUEST FOR PAYMENT NO. 2 $ 31 ,955.15 Recommended for Approval by: BONESTROO, ROSENE, ANDERLlK & ASSOCIATES, INC. dJ~ i~<JL~ /' Approved by Contractor: EARTH BURNERS INC f}~~w~ .I Specified Contract Completion Date: September 13, 2002 &i.1 MI/t~~~, ~~a ~v I Date: ~ ~L f7 , ' 'i/Y I ~, 2t?tJ'Z..-- I ' . ~.,"-. ..~'l!Cl:-n~ ..1...._ Contract Unit Quantity Amount No. Item Unit Quantity Price to Date to Date Base Bid: 1 12" HOPE. DR11 water main ~ directional drill LF 2622 39.00 2700 $105,300.00 2 6" HOPE, directional drill LF 60 25.00 60 $1,500.00 3 Directional drilling, extreme condition, any pipe size LF 200 5.00 $0.00 4 8" PVC water main LF 30 30.00 28 $840.00 5 6" PVC water main LF 10 28.00 20 $560.00 6 12" gate valve and box EA 2 2300.00 2 $4,600,00 7 8" gate valve and box EA 1 1750.00 2 $3,500.00 8 6" gate valve and box EA 2 1500.00 2 $3.000.00 9 Valve rod extension EA 8 150.00 9 $1,350.00 10 Hydrant w/valve EA 3 3000,00 3 $9,000.00 11 Connect to existing 8" PVC EA 1 1500.00 1 $1,500.00 12 Fittings LB 2000 0.40 200 $80.00 13 6" Pipe Restraint EA 15 5.00 14 $70.00 14 8" pipe restraint EA 3 5.00 7 $35.00 15 12" pipe restraint EA 19 15.00 3 $45.00 16 Clearing and grubbing LS 1 1000.00 1 $1,000.00 17 T rattic control LS 1 1000.00 1 $1,000.00 18 Cross under SPWU culverts LS 1 500.00 1 $500.00 19 1" Copper service LF 100 14.00 100 $1,400.00 20 1" Copper service - directional drill LF 210 14.00 210 $2,940.00 21 1" curb stop and box EA 9 450.00 9 $4,050.00 22 1" corporation stop EA 9 450.00 9 $4,050.00 23 Reconstruct manhole EA 1 10000.00 0.35 $3.500,00 24 Sodding SY 500 4.00 1110 $4,440.00 25 Seeding, MnDOT Mix 30B AC 0.6 2000.00 0.6 $1,ZOO.00 26 Silt fence. regular LF 100 2.00 $0.00 27 Street sweeper HR 5 100.00 5 $500.00 28 Salvage and replace fence LF 40 20.00 $0.00 29 Transplant tree or bush EA 5 200.00 $0.00 Total Base Bid: $155,960.00 Total Base Bid: Total Work Completed To Date $155,960.00 $155.960.00 . fi1B01123RE02.xl':; PROJECT PAYMENT STATUS OWNER CITY OF CENTERVILLE BRA FILE NO. 616-01-123 CONTRACTOR EARTH BURNERS INC CHANGE ORDERS No. Date Description Amount Total Change Orders PAYMENT SUMMARY No. From To Payment Retainage Completed 1 06/13/2002 08/06/02 116,206.85 6,116.15 122,323.00 2 08/07/2002 09/06/02 31,955.15 7,798.00 155,960.00 Material on Hand Total Pavment to Date $148,162.00 Orioinal Contract $158,803.00 Retainaoe Pav No. 2 7,798.00 Chanoe Orders Total Amount Earned $155,960.00 Revised Contract $158,803.00 . ". "'"1"1 t 1 ?1Rf:Q2,xls n Bonestroo Owner: Cirv of Centerville. 1880 Main Street, Centerville, MN 55038 Date ' AUlzust 21, 2002 -=- Rosene ~ Anderlik & Contractor: Earth Burners Inc, 59J 0 Fremont Street, Duluth, MN 55807 . \J' Associates Engineers & Architects Bend Comoany: Great American Insurance Co 4 MN, PO Box 9396 Minneanolis, MN, 55440 Bond No: 5624139 CHANGE ORDER NO. 1 CSAH 14 WATERMAlNEXTENSION BRA FILE NO. 616-01-123 Description of Work Costs incurred for Aooka County Permit to work in CSAH # 14 Right-of-way. Additional traffic control for County Permit required concrete barriers at each boring pit. Contnct Unit Total No. Item CHANGE ORDER NO.1 Unit Quantity Price Amount 2 County Permit Required for construction in CSAH #14 ROW Additional traffic control for county permit required concrete jersey bamers ai each boring pit Total CHANGE ORDER NO. I' LS 5250.00 5250.00 LS 58.500.00 58,500.00 $8,750.00 61601123CO\.xls Original Contract Amount Previous Change Orders This Change Order Revised Contract Amount (including this change order) $158,803.00 $0.00 $8,750.00 . $167,553.00 Recommended for Approval by: BONESTROO, ROSENE, ANDERLIK & ASSOCIATES, INC. ft;':t,);~( >2.-<>' " ji i ._!:t~!';;---.~-"~~.." t./'v" " AC/tk:>-.c~ Date: Approved by Contractor: EARTH BURNERS INC " .. &J_.'/'2"L../:(; 'L- / / Approved by Owner: CITY OF NTERVILLE -, g,~l?tJ~ A-UC,4',f .1 ~ .:Lcx>-:( v Date cc: Owner Contractor Bonding Company Bonestroo & Assoc. 61601123COLxls . . EM t::; ~.' ~\ll'.~ :i;rk' ~..' ~.~'\ Q l\~ rf";;'u~""", f"'" Y" ~ ~'Il1 ~ 8. .' 'f~ t" ~.. ".. 'oP'" l1':UlI!;'..l,_ -~ \:t..::?' ,":it ~ Bonestroo -=- Rosene 1ilI Anderlik & 1 ~ 1 Associates Engineers & Architects Owner: Citv of Centerville, 1880 Main St, Centerv/lle, MN 55038 Date: Seotember 13, 2002 For Period: 6/18/2002 to 9/13/2002 Reouest No: 5 Contractor: Park Construction, 7900 Beech St. NE. Minneapolis, MN 55432 CONTRACTOR'S REQUEST FOR PAYMENT PHEASANT MARSH UTILITY AND STREET IMPS BRA FILE NO. 616-00-117 SUMMARY 1 Original Contract Amount $ 726,615.90 2 Change Order - Addition $ 0.00 3 Change Order - Deduction $ 0.00 4 Revised Contract Amount $ 726.615.90 5 Value Completed to Date $ 656,422.16 6 Material on Hand $ 0.00 7 Amount Earned $ 656,422.16 8 Less Retainage 5% $ 32,821.11 9 Subtotal $ 623,601.05 10 Less Amount Paid Previously $ 596,979.82 11 liquidated damages, $ 0.00 12 AMOUNT DUE THIS REQUEST FOR PAYMENT NO. S $ 26,621.23 Recommended for Approval by: BON STROO, ROSENE, ANDERLlK & ASSOCIATES, INC. ~) Approved by Contractor: PARK CONSTRUCTION (I ~___L____ r-; ~4'.~,_.,,~ Approved by OWner: ,_;TY ~O: CEfiJl/:LLE, ~ A I - I, lZ f 'dlK..(/K($f"/?J:--/Z; {r "1 - I ../-. L.LD-( I Specified Contract Completion Date: June 28, 2002 Date ~f. I , zo 2...co Z-- , 61600117REQS.xls , , Contract Unit Quantity Amount No. Item Unit Quantity Price to Date to Date Part 1 - Sanitary Sewer 1 Mobilization LS 1 34000.00 1 $34,000.00 2 8" PVC sanitary sewer, SDR 35, 8'-10' deep LF 225 25.65 225 $5,771.25 3 8" PVC sanitary sewer, SDR 35,10'-12' deep LF 100 25.65 100 $2,565.00 4 8" PVC sanitary sewer, SDR 36, 12'-14' deep LF 705 25.65 705 $18,083,25 5 8" PVC sanitary sewer, SDR 35, 14'-16' deep LF 340 25.65 140 $3,591.00 6 12" PVC sanitary sewer, SDR 35,10'-12' deep LF 1020 27.75 1020 $28,305.00 7 12" PVC sanitary sewer, SDR 35,12'-14' deep LF 1022 27.75 1022 $28,360.50 8 12" PVC sanitary sewer, SDR 35,14'-16' deep LF 570 27.75 571 $15,845.25 9 4" PVC, Sch. 40 riser pipe LF 50 19.00 57 $1,083.00 10 8" PVC forcemain LF 110 24,25 110 $2,667.50 11 8" x 4" PVC wye EA 23 75.00 14 $1,050.00 12 12" x4" PVC wye EA 14 130.00 21 $2,730.00 13 4' diameter sanitary MH, 8' deep EA 19 1900.00 19 $36,100.00 14 4' diameter sanitary mannole overdepth LF 76 145.00 76 $11,020.00 15 Construct manhole over existing pipe EA 1 2100.00 1 $2,100.00 16 Improved pipe foundation Lf 3982 1.90 2551 $4,846.90 17 Seeding AC 1 1300.00 $0.00 18 Closed circuit TV inspection LF 3982 0.60 3783 $2,269.80 19 Clearing and grubbing LS 1 5000.00 1 $5,000.00 Total Part 1 - Sanitary Sewer $205,388.45 Part 2 - Water Main 20 12" PVC water main LF 3220 23.00 3223 $74,129.00 21 8" PVC water main LF 160 23.00 160 $3,680.00 22 6" PVC water main LF 600 23.00 557 $12,811.00 23 12" gate valve and box EA 5 1300.00 5 $6,500.00 24 8" gate valve and box EA 3 760.00 3 $2,280.00 25 6" gate valve and box EA 6 565.00 6 $3,390.00 26 Install hydrant EA 4 2000.00 4 $8,000.00 27 Connect to existing water main EA 1 600.00 1 $600.00 28 Ductile iron fittings LB 10000 0.85 10330 $8,780.50 29 Improved pipe foundation LF 2000 1.90 1290 $2,451.00 30 Remove bituminous driveway SY 20 2.80 $0.00 31 Sawing bituminous pavement LF 20 5.00 $0.00 32 3" Type 41A, bit. driveway pavement SY 20 28.65 $0.00 33 Seeding AC 0.4 1300.00 $0.00 34 Salvage and reinstall gravel driveway SY 830 4.00 830 $3,320.00 35 Salvage and reinstall 24" RCP LS 1 670.00 1 $670.00 36 Aggregate base. Class 5 7N 150 12.00 285 $3.420.00 37 12" pipe restraint EA 48 115.00 48 $5.520.00 38 6" pipe restraint EA 14 100.00 14 $1,400.00 39 6" pipe restraint EA 28 100.00 28 $2,800.00 Total Part 2 - Water Main $139,751.50 Part J - Services 40 1" corporation stop EA 22 125.00 22 $2,750.00 41 1" curb stop and box EA 22 135.00 22 $2,970.00 42 1" Type "K" copper water service LF 900 18.00 986 $17,748.00 43 4" PVC, Sch. 40 service pipe LF 1000 20.00 1049 $20,980.00 Total Part 3 - Services $44,448.00 Part 4 - Storm Sewer 44 12" RCP storm sewer, Class 5 LF 260 28.50 126 $3.591.00 45 15" RCP storm sewer, Crass 5 LF 990 30.00 315 $9,450.00 46 27" RCP storm sewer, Class 3 LF 197 45.65 197 $9,190.05 47 30" HOPE storm sewer LF 134 35.00 134 $4,690.00 48 18" HOPE storm sewer LF 129 20.65 116 $2,395.40 49 15" HOPE storm sewer LF 143 17.00 127 $2,159.00 50 12" HDPE storm sewer LF 249 16.00 255 $4.080.00 51 4' diameter storm CBMH EA 6 1500.00 6 $9,000.00 52 5' diameter storm CBMH EA 3 2400.00 3 $7,200.00 53 Skimmer structure EA 1 1100.00 1 $1,100.00 54 2' x 3' catch basin EA 4 1400.00 4 $5,600.00 55 30" HOPE flared end section with trash guard EA 1 1085.00 1 $1,085.00 56 27" RCP flared end section, including trash guard EA 1 1300.00 1 $1,300.00 57 18'; HOPE flared end section with trash guard EA 1 345.00 1 $345.00 61600117REQ5xlS , Contract Unit Quantity Amount No. Item Unit Quantity Price to Date to Date 58 15" RCP flared end section EA 3 360.00 3 $1,080.00 59 15" HOPE flared end section with trash guard EA 1 265.00 1 $265.00 60 12" HOPE flared end section EA 2 160.00 2 $320.00 61 Class III random riprap CY 115 60.00 109 $6,540.00 62 Improved pipe foundation LF 700 1.90 $0.00 63 Seeding AC 0.5 1300.00 $0.00 64 Silt fence, regular LF 300 5.00 $0.00 65 Hay bales LF 200 7.00 $0.00 66 Protection of catch basin in street EA 12 50.00 $0.00 67 Ditch excavation LF 300 4.00 50 $200.00 Total Part 4 - Storm Sewer $69,590.45 Part 5 - Street 68 Mill bituminous pavement l' wide LF 100 4.70 $0.00 69 Subgrade preparation SY 9100 1.00 9100 $9,100.00 70 Geotextile fabric, Type V SY 9100 1.75 9100 $15,925.00 71 Select granular borrow (CV) 9Y 5500 5.50 5500 $30,250.00 72 Aggregate base, Class 5 TN 3100 12.00 3405 $40,860.00 73 Type 31 bituminous base course TN 870 30.70 898.3 $27,577.81 74 Bituminous wear course, Type 41 (2002) TN 690 34.95 $0.00 75 Bituminous material for tack coat GAL 400 1.60 75 $120.00 76 Surmountable concrete curb and gutter LF 4200 7.40 3866 $28,608.40 77 Water for dust control 1000 GAL 100 20.00 $0.00 78 4" Perforated polyethylene pipe LF 4200 4.85 4200 $20,370.00 79 Type III barricade EA 6 150.00 $0.00 80 Skidsteer (bobcat) with operator HR 10 75.00 SO.OO 81 Street sweeper w/pick. up broom & operator HR 10 100.00 5 S500.00 82 Seeding AC 1.5 1300.00 SO.OO 83 4" concrete sidewalk SY 8000 2.35 6730 $15,815.50 84 Aggregate base, Crass 5 - trail TN 250 12.00 249.4 $2,992.80 85 Bituminous wear course, Type 41A, Pathway (2002) TN 75 51.50 99.5 $5.124.25 Total Part 5. Street $197,243.76 Totar Part 1 - Sanitary Sewer Total Part 2 - Water Main Total Part 3. Services Tatar Part 4. Storm Sewer Total Part 5 - Street Total Work Completed To Date $205,388.45 $139,751.50 $44.448.00 $69,590.45 $197,243.76 $656,422.16 61600117REQ5.xls PROJECT PAYMENT STATUS OWNER CITY OF CENTERVILLE BRA FILE NO. 616-00-117 CONTRACTOR PARK CONSTRUCTION CHANGE ORDERS No. Date Description Amount I' Total Change Orders PAYMENT SUMMARY No. From To Payment Retainage Completed 1 09/18/2001 11/13/01 290,528.53 15,290.98 305,819.51 2 11/14/2001 12/11/01 140,593.77 22,690.65 453',812.95 3 12/12/2001 01/11/02 53,459.40 25,504.30 510,086.00 4 01/12/2002 06/17/02 112,398.12 31,419.99 628,399.81 5 06/18/2002 09/13/02 26,621.23 32,821.11 656,422.16 Material on Hand Total Pavment to Date $623,601.05 Oriainal Contract $726,615.90 Retainaae Pav No. 5 32,821.11 Chanoe Orders Total Amount Earned $656,422.16 Revised Contract $726,615.90 61600117REQ5.::l:ls . CITY OF CENTERVILLE CITY COUNCIL MEETING SEPTEMBER 11, 2002 6:30 p.m. "==t ill d~ ,.1 ~d ,otl" .~w, th, City ,f CwtoviU, hold tholt regu"d, "hoo,l,d )] ::;::~":;~ :I~ ::~;::'~ H", !880MalnS tre 1't". fiJ"';'~'"' ~"O'\' f:l"@~~1iOO Councll Member Dick Travls 00'" dx a " .. LJ ' Council Member Mari Nelson " ""@O'"";',''' Council Member Capra .. " : : ' ;, ABSENT: Council Member Broussard Vickers STAFF: City Administrator Ms. Moore-Sykes City Engineer, Mr. Tom Peterson City Attorney, Mr. Jim Hoeft I. CALL TO ORDER Mayor Swedberg called the September II, 2002, City Council meeting to order at 6:37 p.m. II. SET AGENDA Mayor Swedberg requested that a Police update be added as Item 7 under Council Business. Ms. Moore-Sykes requested that Terry Sweeney be added under appearances to address Council concerning the Lions Haunted House. Ms. Moore-Sykes requested that a discussion of the work session schedule be added under announcements. Ms. Moore-Sykes requested that an Eagle Pass update be added under announcements. Ms. Moore-Sykes indicated that Council Member Capra had asked to have an update on the Quebec Street project. Ms. Moore-Sykes requested that an update on the St. Paul Utility property be added under announcements. . j City of Centerville September 11, 2002 Council Meeting Minutes . ~ Council Member Travis indicated he had received a call concerning the Eagle Brooke Church and asked whether the City has received any information on the project from Lino Lakes. Ms. Moore-Sykes indicated she had received an envelope addressed to her from the Church but there was nothing in the envelope. Mayor Swedberg suggested adding Eagle Brook Church under announcements. Motion bv Council Member Nelson, seconded bv Couucil Member Travis to approve the al!enda as amended. All in favor. Motion carried unanimously, III. AWARDS/PRESENTATIONS/APPEARANCES 1. Dr. John Christiansen (Superintendent ISD 12) - Operating Levy Dr. John Christiansen, Superintendent, addressed Council and provided information on the operating levy that will be on the November ballot. Council Member Capra arrived at 6:41 p.rn. Dr. Christiansen indicated the proposal is to increase the operating levy to $426 per student to raise $3,403,161 for operations. Dr. Christiansen indicated the enrollment growth has slowed over the last few years as compared to the mid to late 1990s and that will help with regard to facilities and space issues but, enrollment drives funding. Dr. Christiansen handed out a fact sheet for potential new residents. Dr. Christiansen indicated that, by statute, the District does not have to provide transportation to secondary students within 2 miles and elementary students within one mile of school but has been doing so and would like to continue to do so. He then said that, if the operating levy does not pass, the District would have to look at charging students to ride the bus in order to save costs. Dr. Christiansen thanked Council for its time and offered to answer questions. Council Member Nelson clarified that reduced enrollment does not equate to reduced expenses it equates to a better class size. Dr. Christiansen concurred. Council Member Nelson commented that Mounds View is at $328 per student and the District is seeking to go to $465 per student. She then commented that Mounds View scores very high in reading and math and asked whether the District would be able to function as well as Mounds View on the same amount rather than the $465. . ~ Page 2 of!4 , City ofCenterville September 11, 2002 Council Meeting Minutes Dr. Christiansen indicated the District is currently functioning with an operating levy of $39 per pupil. He then indicated that the District had to assess future needs because the operating levy remains in effect for a number of years so there may be excess in the first few years but just enough to get by in later years. Council Member Capra conunented that the District has been playing catch up with overcrowding in schools and has been trying to make ends meet. She then said that when she served on the task force for Blue Heron they thought the operating levy would carry them for five years but with gas prices and interest rate drops it is not working. Dr. Christiansen indicated that enrollment growth has dropped enough that the District feels the current facilities wil1 be sufficient for 10 years or so. Dr. Christiansen indicated the District feels like it has been doing well with the resources it has and has tried not to over ask on the operating levy because the money comes out of the same tax base. Mayor Swedberg thanked him on behalf of the children of Centerville aod said he appreciates that when issues were raised about Main Street there was an instaotaoeous decision reached by the District. 2. Mr. Terry Sweeney - Lion's Request Haunted House Mr. Sweeney addressed Council on behalf of the Centerville Lions and requested permission to use the old public works facility for the haunted house again this year. Council Member Capra requested that the Fire Chief view the haunted house to make sure he sees no issues with it. Mr. Sweeney indicated the Lions had no issue with the Fire Chief viewing the haunted house in the past or going forward. Consensus was to allow the Centerville Lions use of the old public works facility for their annual haunted house. IV. PUBLIC HEARING(S) None. V. COUNCIL BUSINESS 1. Mr. Bill Bisek. Kellv's Komer - Noise Permit Request (Octoberfest - Rock'n Hollvwoods) . Ms. Moore-Sykes indicated Mr. Bisek was before Council to request a noise permit for his Octoberfest event. Page 3 of 14 , City ofCenterville September II, 2002 Council Meeting Minutes Mayor Swedberg indicated tins event has happened in the past and Council had recently heard testimony over concerns with the noise and he would not be in favor of any outside noise that occurs after 10:00 p.m. Council Member Capra asked if there was a way that Mr. Bisek could have the pig roast and meal outside and the band inside. Mr. Bisek indicated the indoor capacity was not large enough to hold the number of people this event draws. Council Member Nelson asked how many people they plan for. Mr. Bisek indicated they plan for around 400 people and the inside capacity is 175. He also indicated the band's equipment takes up a large amount of space and there just is not room for them inside. Council Member Nelson asked what the hours would be. Mr. Bisek indicated the hours were from 8:00 p.m. to 12:00 a.m. Council Member Travis asked if Mr. Bisek knew about the complaint. Mr. Bisek indicated he received a call from a reporter and that was the first he had heard of the Issue. , Council Member Capra indicated there have been issues in the past with the noise carrying and there was a concern during the festival at Chauncy Barrett Gardens with the volume. She then asked if it was possible that the amps were bigger than in past years and whether Mr. Bisek could check into that because it seems, in recent years, the band has gotten louder and the sound carries farther. Mr. Bisek indicated he did not believe the amps had gotten larger and stated that the volume varies depending on the weather and humidity levels. He then stated that this would be the sixth year that they have held this event and there have been relatively few complaints with noise. He also indicated that the Rock'n Hollywoods is a family show and appeals to a wide range oflisteners. Ms. Moore-Sykes questioned whether the neighbors were notified of the event. Mr. Bisek indicated that all the neighbors within a two (2) or three (3) block radius of Kelly's are notified and invited to come to the event at no cost to them to enjoy the party and most do attend. Council Member Nelson said she agreed that it is a good clean show and she thinks it is a really good thing but she is concerned with the noise and would not vote to approve a permit for noise later than 10:00 p.m. Council Member Capra asked if it would be possible to have the band start at 7:00 and end at 11 :00 p.m. Mr. Bisek indicated that would be difficult to do as the normal time is 8:00 p.m. to 12:00 a.m. He then said that the majority of people do not arrive until after 9:00 p.m. and cutting the show off at 11 :00 would really hurt the show. . Page 4 ofl4 , City of Centerv:illi:' September 11> 2002 Council Meeting Minutes Council Member Nelson asked what night of the week it was. Mr. Bisek indicated the event takes place on a Saturday. Mayor Swedberg commented that every resident has to abide by the ordinance that requires that noise stop after 10:00 p.m. He then said that he had no problem with the event but he feels that the noise ordinance should apply in this case as well. Council Member Travis suggested getting together with the residents that are concerned with the noise to discuss it rather than denying the permit. Mr. Bisek indicated he always tries to work closely with the neighbors and commented that in a Mixed Use district there can be issues but he has always addressed those issues when they are raised to him. He then indicated that after the Octoberfest event he puts together a crew of people to clean up garbage within a half-mile radius of Kelly's in an effort to do more than would be expected. Mr. Tom Dario, 1573 Peltier Lake Drive, indicated he plays in a band and one thing that might help would be to put a tarp up a1l the way around the tent to knock down the noise. Mr. Bisek indicated that in some years the tent has been closed and sometimes it is not, depending upon the weather. He then said he would be amenable to having sides on the , tent. Council Member Capra commented that there are no leaves at this time of year to help buffer the noise and putting sides on the tent would help. Ms. Mary Jane Lang, 1559 Peltier Lake Drive, indicated she has never been to the event but has heard music at her house. She then said she does not place Mr. Bisek in the same category as the rest of the City because he pays high licensing fees to operate his business and she does not feel that one (1) night a year is a big deal for what he pays for licensing fees. She also said she did not feel that one (1) night a year was too much to help out one of the City's businesses because the City wants to keep its businesses in Centerville. Ms. Donna Germain, 1548 Peltier Lake Drive, indicated shc agreed with Ms. Lang that one (1) night of the year for someone who runs a business in town is not too much. She then stated that she feels he should be allowed to have the event this year as it is so close and money has been invested in scheduling the event. She further commented that hundreds of residents attend the event and a handful of complaints should not cancel the event. Motion by Council Member Travis, seconded by Council Member Capra to approve tbe noise permit for Kelly's Octoberfest as requested. Council Member Capra requested that the sides be placed on the tent and the anlps be turned down ifthat is possible. Mr. Bisek agreed to do so. . VOTE: Ayes - 2, Nays - 2 (Nelson/Swedberl!). Motion failed. Page 5 of 14 , City of CentervilJe September 11, 2002 Council Meeting Minutes 2. 21" Avenue Joint Powers Agreement with Lino Lakes Ms. Moore-Sykes indicated that the Joint Powers Agreement would need to be approved by Council in order for the joint reconstruction of21" Avenue to proceed. Mayor Swedberg asked ifthe City Attorney had reviewed the document. City Attorney Hoeft indicated the document was presented some time ago and there were some changes made to it and a few more that need to be made. He then indicated that Ms. Moore-Sykes has asked that language be included to define what "to the south" means. Mr. Peterson indicated that has been defined but the City does not have the most recent copy. City Attorney Hoeft indicated he has no issues with the agreement but makes no representation as to whether or not the City should enter into it. He further commented that the document would do what it needs to do if Council wishes to proceed. Mr. Palzer indicated the document has been in the works for four (4) years and Centerville has held it up in the past. He then indicated he would recommend moving forward at this time. Council Member Capra asked whether the road would be constructed to Centerville's specifications. Mr. Peterson indicated the road would be built to Centerville standards. Mayor Swedberg indicated there is heavy truck traffic on the road and asked whether the road would be constructed to handle that weight. Mr. Peterson indicated that some of the operations to the south would not exist in years to come but said the road is designed to be a 9-ton road. Mr. Palzer indicated the dirt operation has recently provided a separate entrance to 20th Avenue. Council Member Travis commented that the Exhibit A he had seen talked of a SO/50 split but the project included an east road and a pond that was on Lino's side. Mr. Palzer indicated the City would only be responsible for splitting the road in Centerville. He then indicated that Mr. Peterson has contacted the Rice Creek Watershed District concerning the ponding. Ms. Moore-Sykes indicated the City is not responsible for anything on the Lino Lakes side. Council Member Ne1son asked Staff to make sure of that. . Page 6 ofl4 . City ofCentervil1e September II, 2002 Council Meeting Minutes City Attorney Hoeft indicated the City could approve the document subject to the clarification through subparagraph (a) and Exhibit A to define what the City is responsible for. Mr. Peterson indicated that there is more cUrrent language that the City does not have. City Attorney Hoeft reconunended approval subject to review and approval of the City Engineer and City Attorney on the final draft language of the Joint Powers Agreement. Council Member Nelson indicated she would like to have the dollar amounts in the document. Mr. Peterson indicated that those figures are not yet available. Ms. Moore-Sykes indicated that the figure of $ I 66,500 has been inserted into Resolution 02-037 as the City's portion of the reconstruction. Motion bv Council Member Nelson, seconded bv Council Member Capra to approve the Joint Powers Ae:reement with Lino Lakes rel!ardine: the reconstruction of 21" Avenue subject to the approval of Centerville's City Attornev and City Enl!ineer. , City Attorney Hoeft pointed out that under paragraph lea) of the Joint Powers Agreement the City of Centerville retains the right to review and approve the fmal plans before advertising for bids and Centerville can terminate the project before the award of any construction contract. VOTE. All in favor. Motion carried unanimously. 3. Resolution #02-037. Ordering and Receiving of a Feasibility Report Submitted by the City of Lino Lakes' Engineering Firm (TKDA), Ordering the City of Centerville's Engineering Firm (Bonestroo) to Review the Same. Work Jointly/Cooperatively with Each Other in Regards to City Specifications & Calling for a Public Hearinl? on Street and Storm Sewer Improvements - 21" Avenue. Motion by Council Member Nelson, seconded by Council Member Capra to approve Resolution 02-037 as presented. All in favor. Motion carried unanimously. 4. Consideration of Parks & Recreation Recommendations . Ms. Moore-Sykes indicated there was a memo from the City Clerk in packets regarding the recent recommendation from the Parks and Recreation Committee recommending that Council designate $26,000 in charitable gambling funds for the renovation of the existing warming house. She then commented that the Lions had contacted architects to commence concept plans for the renovation and should have something for Council review in October. She also indicated that Mr. Peterson of the Committee has requested Page 7 of 14 , City ofCenterville September 11, 2002 Council Meeting Minutes that Council approve a request for funding from Dead Broke Saddle Club and the Spring Lake Park Lions for bleachers and bike racks. Mayor Swedberg indicated the ordinance states that 10% is to be spent on police and fire. He then asked if the City needed to set aside $2,600 for the police department. City Attorney Hoeft indicated that the $26,000 in charitable gambling funds was added to the general fund and the general fund finances the police department so the City does not need to designate dollar for dollar when a contribution is received. Council Member Nelson indicated she did not like the fact that the City has the $26,000. Council Member Capra indicated the' City does have the money and she would like to see it used so that the City does not have it any more. She then said she would like to wait on designating funds until she has seen a proposal. Council Member Travis indicated he felt this would be a good use for the money. Motion by Mayor Swedberg, seconded by Council Member Travis to approve the concept of the warmin!! house awaitin!! the plans that would be presented to Council later on and that Council would accept the recommendation of Parks and Recreation Committee to spend the $26,000 on the warmin!! house at Laurie LaMotte Park with details to be determined at a later date. All in favor. Motion carried unanimously. Motion by Mayor Swedbef\!, seconded by Council Member Nelson to direct the City Administrator to contact Dead Broke Saddle Club and the Sprin2 Lake Park Lions for charitable 2amblin2 funds for the purchase of bleachers and bike racks. All in favor. Motion carried unanimously. 5. Resolution #$02-038, Fund Transfers - Oversizing: Ms. Paulseth indicated that this Resolution would continue the clean up efforts with regard to the capital projects. She then indicated that there has been a lot of contact with developers from Eagle Pass I and II and those amounts have been paid. She also indicated that City Attorney Hoeft is following up on the other projects. Motion by Mayor Swedber2, seconded by Council Member Nelson to approve Resolution #02-038 as presented. Council Member Nelson clarified that this does not reduce what the developers owe the City, as this is the City's portion. VOTE: All in favor. Motion carried unanimously. . Page 8 of 14 1---:--- City of Centerville September 11, 2002 Council Meeting Minutes 6. Resolution #02-039, Fund Transfers - 2002 Budgeted Enterprise Funds Ms. Paulseth indicated it was the practice of the City in the past to budget a certain amount of money to transfer from the water and sewer fund to reimburse the general fund for administrative time. Council Member Nelson asked if this is on the payroll spreadsheet for payment for work done for water and sewer. Ms. Paulseth indicated this is in addition to those automatic payments. Council Member Nelson asked how the City comes up with this number. Ms. Paulseth indicated she was not sure how the numbers were determined in years past but said this was a mechanism to reimburse the general fund for administrative costs related to the utility systems and the City is now doing a better job of allocating those costs directly. Mayor Swedberg asked if the City needed to do this. Ms. Paulseth indicated it is Council's discretion on whether to do the transfer. She then noted that the general fund reserve is a little below where it should be. . Council Member Nelson suggested completing the transfer this year because it was a line item in the budget but said that the City should not do it going forward because it is not clear how the City can tie it into actual documentation for the amounts. Ms. Paulseth indicated it has been budgeted for in the past but has not been done. She then said that Council does have the authority to transfer the funds. Mayor Swedberg said he would like to only charge the water and sewer fund for those things that involve the utility system not to supplement the general fund. Council Member Nelson indicated she did not feel that moving the funds was responsible and it should not be done. 7. Police UJ;Jdate Mayor Swedberg indicated the City of Lexington has asked for discussions concerning the funding of the police department and he is not sure what that means but changing the funding formula for the police department would not be favorable for Centerville. He then said that Ms. Moore-Sykes, a Council Member and a resident from the community are to be part of the task force to discuss the matter. He then suggested nominating Council Member Nelson and Ms. Cindy Hobscheid. . Council Member Travis asked who Cindy Hobscheid was. Page 9 of 14 City of Centerville September 11, 2002 Council Meeting Minutes Mayor Swedberg indicated she is a resident of Centerville who's current employment is in the capacity of bookkeeper for Columbus Township. Motion by Council Member Capra. seconded by Council Member Trayis to approve the appointment of Council Member Nelson and Ms. Cindv Hobscheid to the Police Review of Joint Powers Task Force. All in favor. Motion carried unanimouslv. VI. CONSENT AGENDA 1. The City of Centerville August 29, 2002 through September 11,2002 Claims 2. Centennial Fire District September 3, 2002 Claims Motion bv Council Member Nelsou. seconded approve the Consent Al!enda as presented. unanimously. bv Council Member Travis to All in favor. Motion carried VII. APPROVAL OF COUNCIL MINUTES 1. August 28, 2002 Council Meeting Minutes , Motion bv Council Member Nelson. seconded bv Council Member Travis to approve the AUl!ust 28. 2002 Council Meetinl! Minutes as presented. All in favor. Motiou carried unanimouslv. VIII. ANNOUNCEMENTSfUPDATES 1. 1540 Peltier Lake Drive City Attorney Hoeft updated Council on the residence located at 1540 Peltier Lake Drive and indicated that the administrative search warrant was complete and, after being signed by Mr. Palzer would be presented to the district court judge for signature. Ms. Donna Germain, 1548 Peltier Lake, questioned when the clean up would begin. City Attorney Hoeft indicated that after the search warrant is signed by the judge his office would schedule all the necessary parties to go out to the property and, from that point, assessments would be made as to what needs to be done first. He then said it would be a week or two before real clean up began, unless, there is a need for inunediate clean up due to a life/safety threat. Ms. Germain indicated it sonnds like a long-term process and does not sound like it would actually happen in a couple of weeks. City Attorney Hoeft indicated he was not sure how quickly the clean up could begin but he felt it was a matter of a week or two and not much longer. . Page 100fl4 City of Centerville September 11, 2002 Council Meeting Minutes Ms. Gernmin questioned whether the property would be monitored to make sure this does not happen again. City Attorney Hoeft indicated he was not sure how the property would be monitored but indicated that Staff and residents would need to make sure that any violations be reported immediately. Mayor Swedberg indicated he would think there would be preventative measures taken before the property returns to the current state. 2. Capital Proiects Ms. Paulseth indicated it was her recommendation to transfer funds from the general fund to clear up the deficits and let City Attorney Hoeft continue with collection efforts. Council Member Nelson indicated she does not want to use the general fund but would like to have City Attorney Hoeft collect the funds and use them to pay off the deficits. Mayor Swedberg asked for a timefrarne for collection. City Attorney Hoeft indicated he would like to have a summary completed for Council review at one of the next couple of meetings. Council Member Capra said she thought the City Attorney was to proceed with Lake1and Hills. City Attorney Hoeft indicated he has not begun to proceed against Lakeland Hills as his intent was to do an overall analysis ofthe files. Council Member Capra indicated she would like to begin the process on Royal Oaks and Lakeland Hills as those are two of the largest and they are not willing to pay. Ms. Paulseth clarified that she did not intend that the general fund should absorb the deficits but loan the money and carry the receivable in the general fund. She then clarified that it is not a proper accounting procedure to carry a deficit fund. Council Member Nelson indicated she would like to see the City moving forward on the group together. City Attorney Hoeft indicated he hoped to be able to advise Council at one of the next two meetings as to how the City can proceed against the developers. Council Member Nelson asked that, since there is a Council Member who has one of these bills, would we want to have that discussion because it is litigation in a closed session and should that Council Member who is involved be present for that closed seSSIon. City Attorney Hoeft indicated that any discussions concerning litigation strategy would occur in a closed session. He then said that discussing the development that the Council Member is directly involved in would not be appropriate if the Council Member is in Page 11 of 14 City ofCenterville September t I > 2002 Council Meeting Minutes attendance and the same would be true for discussing strategies for handling the files overall. Mayor Swedberg asked if it is conunon to have sanitation facilities at worksites and does the City require it. Mr. Pa1zer indicated they are on larger commercial work sites but rarely on residential buildings. City Attorney Hoeft indicated there is no requirement. Mayor Swedberg asked if the City could require sanitation in the developer's agreement going forward. Ms. Moore-Sykes indicated that Mr. Cook had taken photographs of Eagle Pass and there are silt fences installed and the road has been cleaned up. Mayor Swedberg indicated that it is very important that the silt fences function and the City needs to be diligent. Council Member Capra indicated that the water problem on Quebec Street creates a problem in the street in the winter because the water has nowhere to go and flows out into the street and freezes causing a hazard. ' Mr. Pa]zer indicated that in areas similar to this the City has provided drain tile along the back of the curb and allowed residents to hook sump pumps into that to keep the water off the streets. Mr. Palzer suggested the City run the drain tile right up to the house and assess the resident a nominal fee to do so. Council Member Nelson indicated that the City would need to do the same for all residents. Council Member Travis indicated this method of correcting the problem with the sump pumps is a viable option in areas where there is a lot of groundwater and there is no place to put it once it is pumped. Council Member Capra indicated this would be easier to do at the time of development rather than later. She then asked how the City could keep this type of issue from happening in the future because, historically, the Engineer comes out and approves the grade but then the lot sits there and erosion changes the grade before the house is built. Council Member Nelson indicated she would like to know what the cost would be to do this for all the houses already built in the City of Centerville. Council Member Capra indicated the problem does not affect all properties just those with no place to put the water and that water causes issues out in the street. Page 12 of 14 City of Centervilte September 11, 2002 Council Meeting Minutes Mr. Palzer indicated there are three or four other areas affected with roadway issues due to the water. Council Member Nelson indicated she would like to know the cost to fix the areas referred to and she would like those areas identified. Mr. Palzer indicated they are all off of Center Street. Council Member Capra indicated she would like Council approval to investigate the potential costs. Consensus was to investigate the costs associated with the installation of drain tile in the areas discussed. 3. Building Permit Fees Ms. Moore-Sykes indicated that the City Clerk had begun conducting research to answer the building permit fee question as requested by Council. She then indicated that the surrounding cities appear to charge a lesser building permit fee but there are additional charges that need to be paid whereas Centerville has one fee that is higher bU,t covers everything needed. She then indicated that Staff would continue to research the' matter and provide a report to Council. Mayor Swedberg reminded Staff that Council had asked for more than just the adjoining cities it had asked for the Class 7 cities. 4. Pending Issues Ms. Moore-Sykes reminded Council that the tri-city meeting was' scheduled for Thursday, September 12, 2002 at 7:00 p.m. Council Member Travis asked what the issues with Hugo were. Ms. Moore-Sykes indicated the agenda was posted in the foyer. Ms. Moore-Sykes indicated that Council Chambers was being used by other groups on September 16, 2002 and September 30, 2002 and asked if Council desired rescheduling the work sessions for those nights or move to another location. Mayor Swedberg indicated he would like to meet in the offices or public works in order to keep on the schedule. . Ms. Moore-Sykes indicated she received a call from Mr. Tschida and he apologized for the delay in providing appraisal information but said that the City of St. Paul has decided to offer the lake shore owners the lake front property and that has slowed down the process. Page 13 of 14 City ofCenterville September II, 2002 Council Meeting Minutes Council Member Travis indicated he had received a call from a resident indicating they wanted to be kept up to date on the correspondence with the church. Ms. Moore-Sykes indicated she would keep residents informed if they provided names and addresses to her. Council Member Nelson indicated she would not be in favor of saying the City is against the church coming in but would like to be involved in the process to help with traffic issues for the City. Council Member Nelson asked to be part ofthe discussion with Lino Lakes. Mayor Swedberg suggested using T'he Week in Review to keep residents informed on any information received on the church. Ix.. ADJOURNMENT Motion bv Council Member Nelson, seconded bv Council Member Capra to adiourn the September 11, 2002 City Council Meetinl! at 8:34 p.m. All in favor. Motion carried unanimously. Transcribed by: Joan Lenzmeier, Recording Secretary TimeSaver Off Site Secretarial, Inc. Page 14 of 14 1 I , , . 1-- 'l L L Centennial Lakes Police Department . . 200 Civic Heights Circle, Circle Pmes, MN 5.$014 (763) 784,2501 Fax (763) 784-0082 AGENDA FOR THE CENTENNIAL LAKES JOINT POLICt COMMISSION SEPTEMBER 12, 2002 . CENTERVILLE CITY HALL THE MEETING WILL CONVENE AT 7:00 P.M. 1. CALL TO ORDER. 2. ROLL .CALL. 3. PUBLIC FORUM -7:05 p.m. .A. Report From CLPD Intern Jon Forsythe - Page 2. B. Other Public Members' . Comments. 4. WORKSHOP: A. Centennial Lakes Police Department Goals - Con~inuing. Di~cussion. B. Performance Appraisals- FoUow-Up. 5. COMMISSIONERS' COMMENTS. 6.t:ONSENTAGENDA - Consent Agenda i tell!s will be act.ed . On with One mo.tion unless a Commissioner reque'sts their placement on the regular agenda. '. A. Approval Of-Minutes .of August 8,' 2002 ,Regular CoinmiSs:ion Meeting Page. 6 . B. Monthly F~nancial Report, AUgust 2002 - Page 10. C. Ratification Of August 2002, Expenses:- Page 15. 7. ACTION ITEMS: A.' 2003 Draft Budget - Lexington's & CenterviUe' s Responses. Sept. 12, 2002 Page Two R. Minnesota State Department of Alcohol & Gambling Enforcement Grant- Compliance Checks. 'Page 23. C. Research for Commission Request of Transports :~ Page 30. D. Approval of Minnesota Data' Practices Act .'Rules & Regulations Manual Chapter 86 - Page 31. 'E. October COffimissiclU Meetipg - ChairVadan Unavail,able For October Regularly Scheduled Comniission Meeting Date. 8. MISCELLANEOUS ITEMS: A. Update on Task For.ce to :Review Commission' Membership. B. Monthly Activity R~po~t, July, 2D02- Page' 44. Co Monthly Department Summaries, August, 2002 - Pag~ 46. D. South Lake Articles on' . . Mimletonka Letter -Follow-up From previous Month' s Police pep~rtmentcCohsoiidation ~ Page 57. E. 09-06-02,.0126 Hou"s - No Answer From.All Towing And Recovery. - Au tomedics CaUed To Handle Tow. 9. EXECUTIVE CLOSED. SESSION ~ The purpose o.f this' session will be' to' di~cu'ss' Union Con:tr<3:.ct issu.es.,' 10 ADJOURNMENT CHIEF'S REPORT AUGUST 2002 Whew! We pack a lot in during our short summer and this year was no exception! During the first ten days of the month, officers, reserves and staff were involved in Centerville's Fete de Lac's citywide celebration, National Night Out, Safety Camp, and the Turtleman triathlon. All events went on without major incidents occurring except for the all too common torrential downPQurs we have been inundated with this year. Additional outdoor events during the 'month included Centerville's St. Genevieve's annual fund raiser and Lexington's Firehouse Lounge street dance. On August 29th, my wife and I were privileged to attend the State Fair Grandstand and witness our son in law perform and other than getting totally soaked in a downpour that only hit the fairgrounds, it was a great evening! Speaking of great evenings I would be remiss in not recounting the events of Fete de Lac's Friday night August 2nd Bill Bisek of Centerville's Kelly's Inn challenged us,io a game of softball. Bill stated he would put together a team of Centerville business men, and asked us to pair up with the Centennial Firefighters. Well-we whooped emf The final score was respectable only on the account of major cheating by the home plate umpire who has been known to have a reserved seat at Kelly'sf August was also a very busy month for vandalism. Included in the numerous cases filed were our department vehicles (four total) damaged by bb's and pellets. No suspects have been identified to date. Officers and staff enjoyed 44 days of vacation, 15 holidays, and 8 comp days off during August and found it necessary to use 3 sick leave days. Training during the month consisted of the second group of officers attending our departmental SMG and sidearm shoot held at the Anoka County outdoor range. Meetings I attended included our regularly scheduled commission meeting, a departmental and staff meeting, a City of Circle Pines council work session, an Anoka Co. Joint Law Enforcement communications sub-committee meeting -on updating our radio system, a phone system meeting with the City of Circle Pines -on updating our current phone system, a meeting with Chair Varian and Circle Pines Mayor Perlich re: letter sent to surrounding cities and police agencies, a meeting.with the MN Chief's of Police magazine reporter, a meeting with a former officer and a meeting with a prospective officer. And..... I was called to the Anoka County Courthouse twice during the last two weeks of August for my first ever jury duty service! l Introduction: Jonathan Forsythe This summer, 2002, I interned with Centennial Lakes Police Department. The department serves three cities: Centerville, Circle Pines, and Lexington. There are 17 sworn officers with one more starting FTO towards the end of my internship. The department has a possibly unique problem in that one of the cities, Centerville, is split from the other two by Lino Lakes. This can create coverage problems because back up is 7-10 minutes away, and ifthere are only two cars on duty for the shift, that leaves one side without an officer for the duration of the call. My supervisor for the internship was Deputy Chief Bob Makela. My sister had met him when she was becoming a police ,reserve for Coon Rapids, and gave me Bob's number for a possible internship. I contaeted him and found out that he too had attended the University of Minnesota Duluth (UMD). He told me that there were several projects in the works for the summer and I would be welcome to do my internship with Centennial Lakes PD. I had also looked at St. Paul PD as an option, but decided to go with CLPD because it was a smaller department and the projects Bob had mentioned seemed like it would be more meaningful than the work I might get at St. Paul. Bob had also said that they were a community-orientated department, and I wanted to see how that worked, or didn't work, first hand. Summarv: During the first couple weeks, I spent most of my time riding with officers to get to know them and to get an idea of how the department operated. I was able to see a wide variety of calls and how the officers responded to t..'Jem. I was also able to see the different personalities that the officers had and the different ways they deal with people. I am very impressed with the quality of the officers here at this department. In every situation that I witness ranging from talking to the gas station attendant to the drunk driver, the officers were professional and courteous. Survey: The project that took up most of my time this summer was a survey. Bob told me that he wanted to have the businesses and citizens surveyed to see what the police department could do better, and he also wanted a few questions designed to ascertain if there was support for the building of a new police department. Bob and I came up with some objectives for the survey, and he let me come up with the questions based on those objectives. Bob and the Chief both looked over the questions to make sure that they knew what was going into the survey. However, that was the last involvement that anyone other than myself had in the survey. I took the surveys to the businesses personally in order to increase the likelihood of receiving return responses and to do a little COP. After I had gotten almost all of the survey's back from the businesses when I received word that we were suspending the survey pending commission review. One of the business managers for Lexington had contacted the city administrator who in turn cl-~ contacted the mayor. They were both angry that they hadn't been informed about the survey. At the next commission meeting Lexington decided they didn't want to be part of the' survey, but Centerville and Circle Pines did, So I was instructed to take the Lexington businesses out of the survey and to exclude Lexington from the citizen survey. After this approval to go ahead with the survey in Circle Pines and Centerville, I faced the challenge of :finding a way to randomly select the respondents for the survey. I determined my respondents for Circle Pines first and then had to determine how to deliver the surveys. Some would have to be mailed because I had only an address for them. For the others, Bob suggested calling them and giving them the option of completing the survey over the phone or having it mailed to them. I attempted to call the rest of the respondents, but many were not home and nearly all of those home wanted it mailed to them. So I mailed the rest of the surveys to those in Circle Pines. I then took care of Centerville by mailing some of thi! surveys and by delivering the rest of them in person. I waited as long as I could before preparing my final report on the results of the survey to give everyone a chance to return the survey. Other Projects: During the down time while doing the survey, I did many other things for the department. I helped out getting the forfeited cars ready for the police auction by getti)'lg blue book prices, getting them set in the lot, and getting the title for one of the cars. I wrote a piece about the Opticon system for the Quad community paper to inform the public what the system is. I also helped out getting cars to and from repair shops as well as taking the old squads to be sold. I was also a part of two big COP activities, Safety Camp and National Night Out. For National Night Out, I rode with Bob as we escorted Batman around to the different block parties. During Safety Camp, I spent a good part of the time helping out doing whatever was needed, and I had some time to watch some of the presentations, There was also other small, miscellaneous work around the office that I helped with. Because police have to work well with other departments, Bob felt it would be good for me to spend some time with some of the other agencies in the area to see how the whole system works. I spent one morning at the dispatch center viewed the courthouse. I went with the CSO and toured Lino Lakes' new police department. I took our intoxilyzer down to the BCA and got a tour of that facility. I also was with the CSO a couple times when he had to take animals to the animal shelter. Community Orientated Policin!!: Evaluating community orientated policing is a task that is somewhat difficult because there is no one definition of what COP should be. Different departments, and the different people in those departments all may have different interpretations of what community orientated policing should consist of. So we must at least decide on some parameters in order to judge what is a COP activity and what is normal police practice and procedure. For a police department to be community orientated it must be fully 3. integrated with the community. The officers can no longer only deal with the 5 percent that break the law, they must also learn to reach out to the other law abiding, tax paying 95 percent. Officers must participate in activities that get them involved with the people that they serve. They must attempt to get to know the people and businesses in the area and to always be professional, courteous and approachable. Having said that I will look at what I've seen this summer and give some suggestions of what else I think could be done. There have been many activities this summer that I have witnessed or been a part of that are part of community orientated policing. Safety Camp, a multi-agency venture, is a great way of showing both kids and parents that police officers are people as well and can be talked to just like anyone else. National Night Out is another good activity that not only lets people interact \\{ith the police, but also brings neighbors together to get to know each other. Community policing activities don't have to be as big or time consuming. There was a summer program at Golden Lake Park that we brought squad cars to show the kids and to answer their questions. There was also Kids, Cops, and Firefighters, another event that gives kids and their parents interactions with the police. Community policing doesn't always have to be an event. There were many times where the officers that I road with would stop in at businesses or at the park to talk to the employees, or stop and talk to people on the street. Even the survey I did can be considered community policing because it gets the community involved with the polic~ department, and this allows them to voice their concerns and possibly help shape future' policies. Recommendations: With all these activities that I have witnessed or been a part of, I must say that this department is doing an excellent job with community orientated policing. There is always more that could be done, and since Bob wants suggestions, here are a few. The officers could work more with the businesses in each of their grids. They should walk through the businesses more often to get to know the employees, managers, and owners. The officers could possibly provide help with the building's security, or at the very least just listen to any concerns or questions employees may have. There are numerous parks in the three cities and officers could work with the park department to get dates and times of events in the parks and make appearances to talk to the kids. There are also a number of ball fields, and the officers could stop by to talk with the parents or just to be more visible. Officers could also work with the schools in the area and see if they would like an officer to talk to a class or group, beyond what DARE is already doing. There may be specific topics, like DWI or drug use, that may fit into what a class is teaching, or it may be something general like how the police fit into society. There are things that are being done that are so simple but yet so important that they merit mentioning. Simply smiling and waving to people can have a profound impact on the public's perception of the police. People .often see officers in squad cars as an imposing, unapproachable tank. When on the residential side streets, officers should be open and willing to talk to people who may be out walking or working in the yards. 4, Final Thoughts: There has been a lot of attention placed on policing and police accountability within the past five to ten years because of various incidents, the most infamous being the Rodney King beating. People are wondering why they have to pay for officers who seem to have no regard for the law they are supposed to enforce. That is why community policing is so important. Working directly with some of the law-abiding citizens gives the people a chance to get to know the officers as people who sometimes may make mistakes, and it gives the officers the chance to work with people who aren't breaking the law. Community policing can be a hard concept to understand and to implement. On the one hand the police (in a COP agency) have to be open and work with the community, but on the other hand the police are here to enforce the law, and have the right to use deadly force when necessary. It may be hard to find that perfect balance between the two, but this department does a good job at it. I have spent 300 hours working with this department this smnmer. It has been time well spent. I knew that most internships didn't pay any money, but I knew that the experiences I would have would make up for it. I have learned a lot about policing, both on handling calls and people, to handling administrative tasks. I have been able to spend at least a little time with every officer, and have been impressed with the caliber of officers that this department has. I am very grateful that I was able to work with this department for my internship. 5- Centennial Lakes Police Department 20d Civic Heights Circle, CiFcle Pines, MN 55014 (763) 784-2501 Fax (763) 784;0082 MINUTES OF THE CENTENNIAL LAKES JOINT POliCE COMMISSION August 8, 20Q2 meeting at Centerville, MN City Hall The meeting was called to order at 7:02 p.m. by. Chair. Varian. ROLL CALL Commission members pres~nt: J. Grahek, D. Heifqrt, T. Swedberg,K. Simmons, P. Korst, J; Lund, B. Mahr, M. Pitchford, R. Wright . Also Present: Chief J. Heckman . Minutes Taken by: Bobbi. Wi'lrd, Police Commission Secretary SWEARING IN CEREMONY Chair Varian and Chief Heckman swore in Jason Corlew.. CAKE & COFFEE . . Recessed af 7:05p.m. for cake arXl coffee. Reconvened the meeting at]: 21 p.m. PUBLIC FORUM . None COMMISSIONER COMMENTS . . . . . - . - . . . . . J.Grahek --: Thanked the Cbief and Fire Chief for partidpating in National NightOut.... Unpressed to see Jason. Codew but and about even though he was flot officially a Centennial Lakes Police Officer. Gave recognition to Minneapolis Police Officer Melissa . Schmidt. .. . . . D.. Heifort - Concerned because City Council was not given a listot locations for N<,ltional Night Qut,block parties.. Was .alsoconcerned that police .officers.and fire personnel dig not show up to some of the block parties. Requested review of structure of commission..' .. 0, Chief Heckman - Will continue to work on attendance for National Night Out. " CONSENT AGENDA: A Approval of Minutes ofJuly 11, 2002, RegularCommission Meeting. , B. ,Monthly Financial RepOIt,July,2002., C. ' Ratification of July, 2002, Expenses. ' . , . '.' . . , Motion ,made by P.Korst, seconded by,.. Swedberg to approve consent agenda. Motion ' carried, ' , ; , . ACTION ITEMS: 'A. ' Questions to Ask Other Police AgenciesforContracted Services -MayorPerlich The fonowing questions will'be'ask~; · Do you have facilities to accommodate our pal ice department? · Would you consider a contract-service for a use of yo\lrpolic:e facilities by our police, for'police activities for detention, meetings, eviqence storage? " .. '.Ifyou would contract, would that be Centennial Lakes'Police Department oR individual cities? . " · Would you require a IOl1g term contract? o Would we be limited to a set area? .,' ' ,0 If a contract service were approved would you need more officers? , 0' Woulc:l our officers and'your work each a'rea or stay athon;e? ). ,', ,'.' " . . -' - ,.: . ",' " . o Would administration duties be covered by both departments or a. single department?' , .' ',' " "," " , "',",', o Does a transport officer have to, be ,licensed and swornt , 0, Would there beauser fee tohol.Jse and transport prisoners? . ';'- ":'" .,.., . -, ", '", - .. ',' Motion madebyM~ Pitchford" Seconded byR. Wrighttorecommend Chair Varian and the' Chief compose' letter to send to. neighbb~ingcities,Mayor P~rlith' to' continue assisting the Commission with research.Chpir Varian to copy questions to Mayor Heifort and Mayor Swedberg prior to sending out. Motion car~ieq. .8 fore,l against. , , . . , , B. " 2003 Drpft Budget - Cities' Response Circle Pines City Council agreed on budget. ,Lexington (::ItYCouhciJ has not agreed on the budget. The City ofLexington would like the formula .to be population tiased,noton number of calls.Centerville City Council has not yet worked on the , . ',budget. ' ' .." , 'c.C:omputer Licenses .7, ,> 1 Chief informed Commission about the computer upgrades and licenses the department purchased to operate legally. Motion made by P. Korstj seconded by J. Lund to approve the purchase of computer upgrades and licenses. Motion carried unanimously. ' , , ' , ,D. Automedic~ Request " The Chief briefly went over the letter that was received from Auto~ediCS. Motion made by M. Pitchford, seconded by]; tundto directthe Chief to send a letter'to Art Smith to inform himthat the Commission is aware of the problernsand it will be, dealt with at the end of contract. Motion carried unanimouslv. " ' , ' .' . ' '. '~- -. . ',. . . , . . - 1_, E. ' Consolidation of Police Departments in the state of Minnesota , ,., , ' , ' - . The Chief briefly went over what is happening with our police departments in . Minnesota. ' , , , F. Officer Resignation, The Chief informed the Commission that Officer CindyElofson has submitted her letter of resignation. The, Chief requested that the Commissionacceptthe letter. ", '. . I , - . Motion, made by P. Korst; seconded by J. Grahek to accept letter of resignation from Officer CindyElofson and have Chair Varian do an eXit interView. Motion carried unanimously. 'G; ,', Candidate Recommendation' , , , , , " , ' , 'The Chief re,commended offering employment to Scott Arntzen contingent upon, successfwlly completing mental, physicalibackground testing: Motion made by P. Kors(seconded by B.Mahr to extend employment offer to Scott , Arntzen contingent upon successfuHy completiryg mental, physical, background te~ting. Motion carried unanimously. ,'. ',,', H; 'Review of Commission Structure, . . - . . " ..' D.Heifort requested a review of the Commisiion structure bya task force committee.', '. , ,'" ' Motion made by D. Heifort,seconded by 1 Grabek to have cities review structure of the Commission. Motion carried. ' " " MISCELLANEOUS ITEMS: gr, . A. Intern Survey . .D.Heifort believed the qualitY of survey could have been improved on .and the .. Commission should have approved the survey before it went out. . B. Monthly Activity Report, June 2002. . . .,.' - .'. C. Monthly Department Summaries, July, 2002. . D., .. Anoka Cci'unty Public Safety Communications Project -Draft Joint Powers Agreement {. EXECUTIUVE CLOSED SESSION: 'Discussion of Contract Negotiations . , ; .' '" ,'" -. . '-. - Began executive closed session at 9;25 p.m, Adjourned executive closed session at 10:04 p.m. . . . . Motion made by P. Korst, seconded by.]. Lund tohireCy Smythe to do contract. negotiations. Motion carriecl unanimqusfy. .Motion made by J.Grahek,seconded by J. Lund to continue workshop session form.at . untilpll issues previo\Jsly discussed are completed with friendly amendment by p~ Korst to leave workshOp s~ssion atbeginning of meetings. Motion pas~ecl. 7 fore; 2.against. ADJOURNMENT: . . Adjourned at ~0:15p.m. - - , . . ,- . . . . .' . . . .. FOLLOW-UP ITEMS: · Commission requestS last tlire~ mon.ths; number of transports to jailCJn9 the . level of crime transported forCe.g. felony/gross misdemeanor/misdemeanor). ..Also Dur arrests released to responsible party versus trahSp()rted to jail-. q, CENTENNIAL LAKES POLICE DEPT BALANCE SHEET AUGUST 31,2002 POLICE GENERAL FUND ASSETS 901-10100 CASH-US BANK I 901-10110 CASH-4-M FUND I 901-10115 INVESTMENTS 4-M I I 901-10120 CASH-EXPLORERS POST I 901-10160 CASH-TRIAD FUNDS I I 901-10200 PETTY CASH I , 901-13200 DUE FROM OTHER GOVERNMENTS , , TOTAL ASSETS LIABILITIES AND EQUITY LIABILITIES 901-21600 SALARIES-PAYABLE 901-21650 BENEFITS PAYABLE TOTAL LIABILITIES FUND EQUITY 901-24000 DESIGNATED FUND BAL-BENEFITS 901-25320 UNRESERVED FUND BALANCE REVENUE OVER EXPENDITURES - YTO TOTAL FUND EQUITY TOTAL LIABILITIES AND EQUITY 101,821.01 713.24 100,000.00 1,445.62 24.18 50.00 35,510.56 239,564.61 6,574.00 12,323.00 18,897.00 140,000.00 52,918.99 27,748.62 220,667.61 239,564.61 IDI CENTENNIAL LAKES POLICE DEPT REVENUES WITH COMPARISON TO BUDGET FOR THE 8 MONTHS ENDING AUGUST 31,2002 POLICE GENERAL FUND PERIOD BUDGET %OF ACTUAL YTO ACTUAL AMOUNT VARIANCE BUDGET CONTRACT REVENUES 901~31-1210-0QO CIRCLE PINES CONTRACT 47,717.91 381,743.28 572,615.00 190,871,72) 66.67 901-31-1220-000 LEXINGTON CONTRACT 36,496.95 291,975.60 437,963.00 145,987.40) 66.67 901-31-1230-000 CENTERVlLLE CONTRACT 35,510.56 284,084.48 426,127.00 142,042.52 ) 66.67 901-31-1240--000 TRI-C1TY START UP .00 .00 .00 .00 .00 TOTAL CONTRACT REVENUES 119,725.42 957,803.36 1,436,705.00 478,901.64 ) 66.67 : INTERGOVERNMENTAL AIDS 901-33-3105-000 GRANTS-FEDERAL COPS FAST 9,375.00 28,125.00 37,500.00 9,375.00 ) 75.00 901-33-3110-000 GRANTS.NEW COPS (SMALL COMM) .00 .00 .00 .00 .00 901-33-3115-oQD GRANTS.COPS MORE (EQUIPMENT) .00 .00 .00 .00 .00 901-33-3120-000 GRANTS-STATE SNOWMOBILE .00 .00 .00 .00 .00 901-33-3125-000 ANOKA COUNTY GRANrS .00 .00 .00 .00 .00 901-33-3130~OOO STATE TRAINING REIMBURSEMENT 6,363.37 6,363.37 5,500.00 e63.3? 115.70 901-33~3133-o00 STATE GRANTS/REIMBURSEMENTS .00 1,616.73 .00 1;'6-1'6.73 .00 901-33~3135-000 COPS FAST GRANT (PRIOR) . .00 .00 .00 .00 .00 901-33-3140.000 SI'vtALl COMMUNITIES GRANT .00 .00 .00 .00 .00 901-33-3170-000 DARE FUNDS- CENTENNIAL SCIPTA .00 3,500.00 .00 3,500.00 .00 TOTAL INTERGOVERNMENTAL AIDS 15,738.37 09,605.10 43,000.00 ~,394.90 ) 92.10 PUBLIC CHARGES FOR SERVICE 901-34-4110-000 COPIES/REPORT RECORDS/NOTARY .00 660.64 2,000.00 1,339.36 ) 33.03 TOTAL PUBLIC CHARGES FOR SERVICE .00 660.64 2,000.00 1,339.36 ) 33.03 MISCELLANEOUS REVENUES 901-36-B210-000 INTEREST ON INVESTMENTS 294.44 1,040.82 1,250.00 209.18 ) 83.27 901-36-6230-000 COMM1SSlON SALARY REIMB 400.00 2,400.00 7,200.00 4,800,00 ) 33.33 901-3S..a233-0QO SPECIAL EVENT REIMB 2,045.18 4,840.74 5,000.00 159.26) 96.81 901-36..a235-000 MISCELLANEOUS 263.39 756.81 7,500.00 6,743.19 ) 10.09 901-36-6238-000 CLOSE EXPLORERS ACCOUNT .00 .00 .00 .00 .00 901-36-6240-000 VEHICLE & EQUIPMENT SALES 2,984.50 3,981.64 15,000.00 11,018,36) 26.54 901-36-6245-000 FORFEITURES 335.69 1,909.29 5,000.00 3,090.71 ) 38.19 901-36-6250-000 DONATIONS .00 4,000.00 5,000.00 1,000.00) 80.00 901-36-6255-000 DONATION-LIONS .00 .00 .00 .00 .00 901-36-6260-000 DONATIONS-CRIME PREVENTION .00 .00 .00 .00 .00 TOTAL MISCELLANEOUS REVENUES 6,323.20 18,929.30 45,950.00 27,020.70 ) 41.20 TOTAL FUND REVENUE 141,786.99 1,016,998.40 1,527,655.00 ( 510,656.60 ) 66.57 FOR ADMINISTRATION USE ONLY 67 % OF THE FISCAL YEAR HAS ELAPSED 09/10/2002 11:48AM PAGE: 1 1/ CENTENNIAL LAKES POLICE DEPT EXPENSES COMPARED TO BUDGET BY EXPENSE CODES FOR THE 8 MONTHS ENDING AUGUST 31,2002 POLICE DEPARTMENT MTO ACTUAL YTD ACTUAL BUDGET VARIANCE % OF BUDGET POLICE OPERATIONS 901-42~21 00-101 POLlCE-SALARIES-FULL-TIME 74,045.28 611,247,06 949,067.00 337.819.94 64.41 901-42~21 00-1 02 POLICE-SALARIES OVERTIME 2,265.63 21,312.37 40,000.00 1$,687.\33 53.28 901-42-2100-103 POLlCE-SALARIES-PART -TIME 1,941.60 19,286.67 34,000.00 14,713.13 56.73 901-42-2100-106 POLICE-COMMISSION SALARIES .00 2,400.00 7,200.00 4,800.00 33.33 901-42~2100-121 POLlCE-PERA 6,635.81 57,145.40 90,584.00 33,438.60 63.09 901.42-2100-122 POLICE-FICA 582.28 4,838.23 7,502.00 2,663.77 64.49 901-42-2100.123 POLlCE-MEDICARE 895,91 7,394.38 12,946.00 5,551.62 57.12 901-42-2100-130 POLICE-HEAL THlLlFEfDISAB/DENTA 7,540.08 68,973.19 93,568.00 24,594.81 73.71 901-42-2100~131 SELECT ACCOUNT FEES 28.00 668.00 1,200.00 532.0Q 55.67 901~42-2100~14a POLlCE-RE-EMPLOYMENT INSURANCE 2,428.21 2,428.21 .00 2,428.21 ) .00 901-42-2100-150 POLICE-WORKERS COMP INSURANCE .00 19,626.00 20,000.00 374.00 98.13 PERSONNEL 96,362.80 815,319.71 1,256,067.00 440,747.29 64.91 901-42-2100-201 POLICE-OFFICE SUPPLIES -351.49 3,036.55 5,000.00 1,~63.45 60]3 901-42-2100-202 POLICE-CLEANING SUPPUES 45.82 13625 500.00 '3tl3.75 27.25 901-42-2100-203 POLlCE-PRINTED FORMS .00 5.18.00 2,000.00 1,482.00 25.90 901-42-2100-211 POUGE-INTOXIL YZER SUPPLIES .00 260.96 600.00 339.04 43.49 901-42~2100-212 POliCE-FUEL .00 8,988.49 24,000.00 15,011.51 37.45 901-42-2100-213 POLlCE.OIL & LUBRICANTS .00 58.23 200.00 141.77 29.11 901-42~2100-214 POUCE~ATV & SNOWMOBILE SUPPLY .00 52.35 300.00 247.65 17.45 901-42-2100-215 POUCE.AMMO & FIREARM SUPPLIES 1,941.77 2,365.5B 3,000.00 634.42 78.85 901-42-2100-216 POUCE.MEDlCAUF1RE SUPPUES 126.05 165.19 1. ,500.00 1,334.81 11.01 901-42-2100-217 POLICE-INVESTIGATION SUPPLIES 23.41 318.34 1,200,00 881.66 26.53 901-42~2100-218 POliCE-UNIFORMS 60.25 6,83:3.86 15,000.00 9,166.14 38.89 901-42-2100-219 POLlCE.CRIME PREVENTION SUPPLY 400.00 431.62 1,000.00 568.38 43.16 SUPPLIES 2,946.79 22,165.42 54,300.00 32,134.58 40.82 901-42-2100-301. POUCE-AUDIT/ACCTING SERVICES 515.00 6,436.00 12,000.00 5,564.00 53.63 901-42-2100-304 POLICE-LEGAL FEES .00 20.00 5,000.00 4,960.00 AD 901-42~2100-306 POLICE-PERSONNEL TESTING 55.00 1,466.07 2,500.00 1,033.93 5a.64 901-42~2100-309 POLlCE-LABOR RELATIONS .00 .00 1,500.00 1,500.00 .00 901-42-2100-312 POLICE-CONTRACT TYPING 80_00 560.00 960.00 400.00 58.33 901-42.2100-321 POLlCE~TElEPHONE 553.60 4,316.81 7,000.00 2,633.19 61.67 901-42~2100-322 POLlCE.POSTAGE 1,005.13 1,028.47 1,500.00 471.53 68.56 901-42-2100.331 POLlCE- TAAVElJTRAlNING 804.44 7,504.18 16,000.00 8,495.82 46.90 901-42-2100-351 POLlCE-PRINTING & PUBLISHING .00 436.20 300.00 136.20 ) 145.40 901-42-2100-361 POLlCE-PROPERTY/LIABillTY INS .00 23,879.00 28,000.00 4,121.00 85.28 901-42.21 00~380 POLICE-UTILITIES 160.89 1,182.10 3,500.00 2,317.90 33.77 901-42.2100-385 POLlCE-CJR$ ACCESS .00 780.00 1,800.00 1,020.00 43.33 901-42.2100.386 POLlCE-MDT ACCESS 815.00 2,454.07 4,500.00 2,045.93 54.53 CONTRACTED SERVICES 3,989.06 50,062.90 84,560.00 34,497.10 59.20 FOR ADMINISTRATION USE ONLY 67 % OF THE FISCAL YEAR HAS ELAPSED 09/10/2002 11 :47AM PAGE: 1 12-" CENTENNIAL LAKES POLICE DEPT EXPENSES COMPARED TO BUDGET BY EXPENSE CODES FOR THE 8 MONTHS ENDING AUGUST 31,2002 POLICE DEPARTMENT MTD ACTUAL YTD ACTUAL BUDGET VARIANCE % OF BUDGET 90142-2100-401 POLICE-BUILDING/GROUNDS MTC 50,00 1,365.97 2,200,00 834.03 62.09 901-42.2100.402 POLlCE-OFFICElSOFTWARE MTC 417.60 1,861.61 5,000.00 3,138.39 37.23 901--42-2100-403 POLlCE-OFFICE EQUIP MTC CONT 1,343.06 3,938.27 5,000.00 1,061.73 78.77 901-42~2100..404 POLICE-VEHICLE REPAIR & MTC 738.1B 5,042.15 14,000,00 8,957.85 36.02 901-42-2100-405 POLICE-EQUIP REPAIR & MTe .00 298.28 1,500.00 1,201.72 19.89 901-42~2100-412 POLICE-BUILDING lEASE 924.00 7,392.00 12,000,00 4,608.00 61.60 90'-42.2100-415 POLICE-VEHICLE LEASE .00 49,931.38 51,000.00 1,068.62 97.90 901-42-2100-417 POLICE-EQUIP LEASE AlC RECORDS 473.28 658.28 22,000.00 21,341.72 2.99 901-42-2100-433 POLICE-CUES .00 565.00 790.00 225.00 71.52 901-42-2~OO-435 POLICE-SUBSCRIPTIONS & BOOKS .00 175.00 500.00 325.QO 35.00 901-42-2100440 POLICE-BANK SERVlCE FEES 41.05 369.81 500.00 13Q.19 73.96 901-42-2100-495 MISCELLANEOUS 40.00 313.15 1,000.00 686.85 31.31 901-42~21 00-498 DARE EXPENSES .00 3,034.12 .00 3,034.12) .00 MAINTENANCE 4,027.17 74,945.02 115,490.00 40,544.98 64.89 901-42-2100-550 POLlCE-VEHICLE SETUP & TRIM _00 11,414.19 10,000.00 1,4'14.19 ) 114.14 901-42-2100-570 EQUIPMENT 8,110.14 15,342.54 22,200.00 6,857.46 69.11 CAPITAL OUTLAY 8,110.14 26,756.73 32,200.00 5,443.27 83.10 901-42-2100-900 CONTINGENCY FUNDS .00 .00 1,800.00 1,800.00 .00 CONTINGENCY .00 .00 1,800.00 1,800.00 .00 TOTAL POLICE OPERATIONS 115,437.96 989,249.78 1,544,417.00 555,167.22 64.05 TOTAL PQUCE GENERAL FUND 115,437.96 989,249.78 1,544,417.00 555,167.22 64.05 FOR ADMlN1STRAT10N USE ONLY 67 % OF THE FISCAL YEAR HAS ELAPSED 09/10/2002 11:47AM PAGE: 2 J ~ CENTENNIAL LAKES POLICE DEPT Check Register .POLlCE Page; 1 GL Posting Period(s); 08/02 - 08/02 Aug 29,2002 03:56pm Check Issue Date(s): 08/09/2002.08/3112002 Per Date Check No Vendor No Payee Amount 08/02 08/09/2002 4068 30775 CIRCLE PINES PAYROLL ACCOUN 41,892.77 M 08/02 08112/2002 4069 160200 PERFORMANCE AUTO, INC 61.47 M 08/02 08/12/2002 40'70 120420 LIGHTS & SIRENS, INC 3,710.98 M 08/02 08/12/2002 4071 40345 DEPUTY REGISTRAR #150 12,50 M 08/02 08/12/2002 4072 30608 CHECKER AUTO 191.57 M 08/02 08/13/2002 4073 130220 SCOTT MARSHALL 400,00 M 08/02 08113/2002 4074 11648 AUTO GLASS SPECIALISTS, INC 406.46 M 08/02 08/14/2002 4075 130790 MN COUNTY ATTORNEYS ASSOC. 15.00 M 08/02 08/14/2002 4076 240300 XPECT FIRST AID 88.00 M 08/02 08/22/2002 4077 30775 CIRCLE PINES PAYROLL ACCOUN 44,473.74 M Totals: 91,252.49 M = Manual Check, V = Void Check Ilvf, ~ E C- .... ..'" 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({) w ~ S --J -0 <( ]i Z .,'en :Qa. 0 Z Qle: l-- UJ a..::J "0 Y{P, l-- ISiS c: z ~ UJ o 0 0 l--l-- C9 CENTENNIAL LAKES POLICE DEPT Check Register -POLICE Page: 1 GL Posting Period(s): 09102 - 09102 Sep 10,2002 12:09pm Check Issue Dete(s): 0910112002 - 0911212002 Per Date Check No Vendor No Payee Amount 09102 09/1212002 4078 30775 CIRCLE PINES PAYROLL ACCOUN 49,136.38 M 09102 0911212002 4079 10310 ALL AUTO GLASS 250.00 09/02 0911212002 4080 10750 ANOKA COUNTY 771.34 09/02 09/1212002 4081 10975 ANOKA COUNTY SHERIFF'S OFFIC 191.70 09102 09/1212002 4082 11500 ARMORED FIRE, INC 98.71 09/02 0911212002 4083 11565 ASPEN MILLS 333.86 09102 09/1212002 4084 11653 AUTO-MEDICS INC 19.15 09/02 09/12/2002 4085 20175 BILLS RENTAL CENTER, INC 1.59 09102 09/1212002 4086 30060 CP OFFICE PRODUCTS 44.34 09/02 0911212002 4087 30075 CAMPION, BARROW & ASSOC. INC 375.00 09/02 09/1212002 4088 30480 CENTENNIAL UTILITIES 9.53 09102 0911212002 4089 30490 CENTER FRAME AND WHEEL 70.00 09102 09/1212002 4090 40300 DELTA DENTAL 774.60 09102 09/12/2002 4091 60650 FRATTALLONES HARDWARE, INC. 18.44 09/02 09112/2002 4092 70550 JON GRAHEK 120.00 09/02 0911212002 4093 80343 DOT HEIFORT 120.00 09102 09/1212002 4094 90026 IMAGE PRINTING & GRAPHICS, IN 153.09 09102 09/1212002 4095 106475 POLAR CHEVROLET & MAZDA 603.78 09/02 09112/2002 4096 110215 PHIL KORST 120.00 09102 09/1212002 4097 120650 JAMES LUND 120.00 09102 09/12/2002 4098 130060 BARB MAHR 120.00 09/02 0911212002 4099 130348 MCLEOD USA 233.40 09/02 09/1212002 4100 130500 MIDWAY FORD 360.05 09102 09/1212002 4101 130708 MINNCOMM PAGING 43.96 09102 09/1212002 4102 130798 MN DEPT OF ADMINISTRATION 37.00 09/02 09/1212002 4103 131280 MULTICARE ASSOCIATES, INC 82.00 09102 09112/2002 4104 160140 PEl P 11,678.46 09/02 09/1212002 4105 160200 PERFORMANCE AUTO, INC 309.59 09102 09112/2002 4106 160400 MIKE PITCHFORD 120.00 09102 09/1212002 4107 160560 FRED PRYOR SEMINARSI 390.00 09102 09/1212002 4108 170180 QWEST 167.48 09/02 09/12/2002 4109 180150 RED ROOSTER AUTO STORES 37.11 09/02 0911212002 4110 190257 SELECT ACCOUNT 28.00 09/02 09/1212002 4111 190500 KENNETH SIMONS 120.00 09102 09/1212002 4112 190980 SUNSET CYCLE 95.58 09102 09/1212002 4113 191150 TIM SWEDBERG 120.00 09/02 09/1212002 4114 200050 TWIN CITIES EMEDIA, INC 750.00 09/02 09/12/2002 4115 200075 TEXACOISHELL 3,795.89 09/02 09/1212002 4116 200100 TIRES PLUS 591.10 09/02 09/1212002 4117 200249 TRANS UNION LLC 10.00 09102 09/1212002 4118 210110 UNIFORMS UNLIMITED, INC 2,219.98 09/02 0911212002 4119 210235 UNITED WISCONSIN GROUP 157.33 09102 09/1212002 4120 220150 KAREN VARIAN 120.00 09/02 09/12/2002 4121 220200 VERIZON WIRELESS 234.80 09/02 09/1212002 4122 230200 BOBBI WARD 80.00 09102 09/1212002 4123 230375 ROBERT WRIGHT 120.00 Totals: 75,353.24 M = Manual Check, V = Void Check /7, ~ E Q. 0 ^^~ OJ .. 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I (') ii: S ,.... er ill a:l o 0: o cr: ~ [Jl a:l o a:l o o N o N N (ii '0 ,.... o o ~ '" N 1ii "0 ,.... "' "" '" o '" N 'iii ~ -0 " om ."Eo. '" <= a.::> ro~ 00 f-,.... o o N o N N o o N o '" N "' "" '" o '" N 'iii ~ "0 C '" ~ (') d, MINNESOTA DEPARTMENT OF PUBLIC SAFETY Alcohol & Gamblihg . Enforcement Bureau of Criminal Apprehension Capitol Security Center for Crime Viet(m Servi.ces Driver & Vehicle Services Drug Policy & Violence Prevention Emergency Management! Emergency Response Commission State Fire Marshall Pipeline Safety State Patrol Traffic Safety To: From: Subject: b ~ . ." ....~... - '>>.,;.,~"f.4' DIVISI rf"""""r"ii::""h,\l,,,,~ ~ ! I oj -:I1fu_.~~(t "<(J ~~ 'I AUG 2 8 2002 ! ! , ' ! L",~c.'",,, ",,"c, ',^, W. _.~, I i 'i.Yet~i!:r~<.'4~ U'1.~t',;t. !'dU.&~ ~J~:f to J Underage Compliance Check 1 Alternate Enforcement Grant Applicant Brian Kringen - Law Enforcement Liaison Officer Year #4 Grant Application Alcohol and Gambling Enforcement 444 Cedar Street, Suite 133,51. Paul, Minnesota 55101,5133 Phone: 651/296-6159 FAX: 651.297.5259 nY: 651/282-6555 Internet: http://www.dps.state.mn.us TI1llJlk you for your application submitted to tbis division for conducting Underage Alcohol Compliance Checks and/or Alternate Enforcement Weare happy to inform you that your department has been approved for funcfujg. Due to the rruuiy law enforcement.agencies that submitted applications, we were forced io make financial decisions which may have resulted in providing your department with less tban your application requested. We apologize for any inconvenience that this may create. The folloMng is what we are able to provide to your agency financially: Q2Ni8A),'J:-m..-- LA/CBS ~'L2 l:co~ Alternate Enforcement: $ -& Agency Name: Compliance Checks: $ Listed below are several items that need to be completed and returned to this office nrior to the imolementition of corooliance checks or alternate enforcement activities: a) Two contracts that will require the signature~,ofyour chieflaw enforcement agent (Chief or Sheriff) as well as your City or County Administrator. If approved for funding for both compliance checks and Alternate Enforcement, find four contracts). Retu."1l these contracts to us immediately when signatures are obtained. b) A "State Statute 1 Local Ordinance Verillcation Form", Indicate whether your city or county will be using Minnesota State Statute 340AAl5 or local ordinance in basing 'administrative penalties imposed on failing establishment licensees. Signatures from your cmefJaw enforcement officer and a representative from the local licensing authority are required. Please include this form along with the signed contracts, Note: If utilizin!! local ordinance for civil penalties. attach a copv ofvour most current ordinance at this time. c) A "Civil Penalty Report Form" which needs to be kept with the previously sent "Invoice for Payment Forms" (for compliance checks rounds one and two). After compliance checks are done, send a completed form to our office for each of the failed establishments, Photocopy the original form as often as needed fo; reporting all tines assessed against failing establishments. Please note on the first page of the contract (lA) that it is the responsibility of the agency conducting the compliance checks to "report all licensed liquor establishments failing a compliance check to local liquor license issuer to impose penalty pursuant to M::inn. Statute 340A,4l5."' All . failed establishments (licensees) also need to be advised in writing of their failure by the law enforcement agency conducting the compliance, checks, Once the signature forms (a+ b above) as well as a copy ofloca! ordinance (ifapplicable) are received in our office, y,qur agency will be notified by return of your copy of the contraet(s) indicating approval to begin compliance checks. Should you have any questions) to request a training manual and video on conducting compliance checks, or to tequest retailer or law enforcement alcohol awareness training (offered atp.o charge), please feel free to contact me at 651-282-5218. ~3, _ , - - . T ~ . - -~-- .- -_ ~- -- c; ~ _ - - _ _ "._ __ _ MINNESOTA DEPARTMENT OF eUBLle SAFETY ,- - ~, , \. - Alcohol & Gambling " EnfDrcement Bureau o"f _ Criminal Apprehension Capitol Security Center for Crime Victim Services Driver & Vehicle Services Drug Policy & Violence Prevention Emergency Management! Emergency Response Commission State Fire Marshall Pipeline Safety State Patrol Traffic Safety Alcohol and Gambling Enforcement Division 444 Cedar Street, Suite 133, St. Paul, Minnesota 55101-5133 Phone: 651/296-6159 FAX: 651.297.5259 TTY: 651/282-6555 Internet: http://www.dps.state.mn.us State Statute I Local Ordinance Verification Form (~e ~~~r~ , The Minnesota Department of Public Safety: AlcohOl~ambling Enforcement Division advises local liquor licensing officials that they must pursue civil penalties against licensees whose establishments sell alcohol to minors during underage compliance checks. Civil action by either city or county ordinance or by application ofM.S.340A.415 must betaken by the local licensing authopty. By application for underage grant dollar~ and by signing below, each community acknowledges and accepts the responsibility for imposing civil penalties against failing licensees; This form must be returned along with the signed contract,s to assure eligibility for 2Tantdollars. Check the one below that applies to your conniY or city: L We wiil be using NIN. Statute 340A.415 as a basis for civil penalty imposed on licensees who fail? 16?k/"1/~~ 1 We will be using our city or county ordinance as a basis for. civil penalty imposed on licensees who fail. (Please attach a coPy of most current ordinance to this form). 6 r:~ f ~ ,. {l~,4rvl;4 <t<-O;et:L6ffi~5' ~46Z0 ,. . --- .- Chief Law Enforc nt Officer (Si", . -::Z;;'"'L .J), ;ftct?/I1A.N Print Name of Above Officer ature) tJ#1GF t:'r ~~ Title of Above Officer 0'1/01/c;;" Date Local Licensing Authority Representative (Signature) /:1k&v W~/W Print Name of Above Representative ~/~ ('c/ftIH/$51PV CAI~ Title of Above Representative ~7;:Z-;;A 'n'A:tp. _ cJA/ Dale N. Bernardy Centennial Lakes Police Department .200 Civic Heights Circle Circle Pines MN 55014 763-784-2501 Please use this letter as our response to the statute or ordinance verification fonn. We police three cities alld Circle Pines has traditionally used their ordinance to enforce civil sanctions against license holders. Centerville has just revised their ordinance regarding alcohol sales and also wants to use their ordinance. Lex.ington has advis~d me that they intend to use State Statute to enforce civil sanctions. I have enclosed the ordinance's for the cites of Circle Pines and Centerville. Both cities. wiH be using their ordinance to impose civil sanctions against the license holders who fail the compliance checks with in their city. Thank you for your time and please call me if you have any questions regarding our intent to impose civil sanctions. Sincerely, ~~~\~\Il \0,\ D. Bemard;#117 CLPD Alcohol Compliance Officer d5 Q) ..c: ..., u '" 0 <=> ...., "0 Q) ...., >- ...., 'K 0 S Z ..0 ." " ..., E-< '" U Q) 0 S ..., '"' oj p. E-< Q) "" ""' '" U) Q) " 'K ..... 0 '" '" '" '" ""' N ~ 0....- '" " p Q) <<: r-.. "" ~ ~. '" ,.., '" 0 N '0 '" ro 0 '" N 0 ..- ~ ..... :>-< '" ..... 0 0 rl '" -rl '" '" "" ro N M """ """ !:1 ~ 'K '" '" ..., 0 ..... ""' '" N '" ""' Q) A '" ..., '" '" '" Q) '" M 0 '" '" ".., r-.. '" '"" '" ro U >-< U '" 0 '" " -rl "" ..... '" H e-< Z M N + N '" '" H H Q) P 0 >- ..., N rl ""' H ..c: N e-< ...., '" U '" <I '4-1 01 ~ 0 ro ro " '" 0 "" '" " "'I >-< ,.. 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H '" '" ,... ..., '" '" :3' 0 Centennial Lakes Police Department Crime Summary Listing Monthly Report for July 2002 Agency Offense Description 09000 TRAFFIC - ALL OTHER 09001 SPEED 09004 UNREASQNABLE ACCELERATION 09006 INATTENTIVE DRIVING 09008 CARELESS DRIVING 09021 STOP SIGN 09022 STOP LIGHT 09023 FAILURE TO YEILD 09031 IMPROPER LANE CHANGElUS~ 09051 OPEN BOTTLE 09054 OWl - 3RD DEGREE 09055 DWI - OVER .10 09063 SEAT BELT VIOLATION 09083 SIGNALING VIOLATION 09098 FIX IT TICKET 09099 TRAFFIC WARNING 09101 PARKING - DESIGNATED HOURS 09105 PARKING - FIRE LANE 09107 PARKING ~ ON WRONG SIDE 09109 PARKING - NO PARKING ZONE (POSTED) 09140 PARKING - WARNING 09221 DARlDAC/DAS 09222 NO VALID DL 09223 NO DL IN POSSESSION 09231 PERMIT VIOLATIONS 09241 NO PROOF OF INSURANCE 09242 NO INSURANCE 09260 REGISTRATION - ALL OTHER 09282 BIKE VIOLATION 09302 LOST - ANIMAL 09303 LOST - PROPERTY 09311 FOUND - PERSON 09313 FOUND - PROPERTY 09314 VEHICLES - ABANDONED 09317 VEHICLE c RECOVERED STOLEN (OTHER AGENCY) 09318 FOUND - BICYCLE 09420 ACCIDENT - MVPI . 09440 ACCIDENT - MV PD .09562 ANIMAL - CAT BITES 09570 ANIMAL COMPLAINT - ALL OTHERS 09571 ANIMAL COMPLAINT - DOGS 09572 ANIMAL COMPLAINT - DOG BARKING 09573 ANIMAL COMPLAINT - DOG ON LOOSE/NO LEASH 09574 ANIMAL COMPLAINT - DOG NO LICENSE 09581 ANIMAL COMPLAINT - CAT 09591 ANIMAL IMPOUND - DOG 09592 ANIMAL IMPOUND - CAT 09601 FIRE - SINGLE DWELLING 09606 FIRE - VEHICLE 09609 FIRE ALARM N/C 09700 SUICIDES 09710 SUICIDE ATTEMPTS 09715 SUICIDE THRFAT {NO Ar:TIIAI ATT"'~AOT\ Total ,5 25 1 1 1 5 2 .1 2 2 1 14 2 2 102 143 3 2 2 1 3 18 1 1 < , 8 2 1 2 4 2 1 9 2 1 4 1 6 1 2 3 9 11 2 1 4 2 1 1 < , 1 1 July 2002 - Agency 09720 DEATH (DOA) 09730 MEDICAL 09740 MENTAL 09751 DETOX TRANSPORT - ADULT 09801 DOMESTIC 09802 PUBLIC ASSIST 09803 MOTORIST ASSIST 09805 DOMESTIC - FAMILY 09806 NEIGHBORHOOD DISPUTE 09807 DOMESTIC ESCORT 09808 CIVIL DISPUTE 09809 CHILD CUSTODY DISPUTE . 09811 LOCK OUT - VEHICLE 09815 CHECK WELFARE 09816 INFORMATION 09817 NARCOTICS INFORMATION 09818 HOUSE/PROPERTY CHECK 09819 EXTRA PATROL 09820 SUSPICION - ALL OTHER ACTIVITY 09821 SUSPICIOUS - PERSON 09822 SUSPICIOUS - VEHICLE 09823 SUSPICIOUS - NOISE 09825 OPEN DOORfGATEfWINDOW 09826 UNWANTED PERSON 09827 911 HANG UP 09833 ALARM - BUSINESS 09834 ALARM - BANK 09835 ALARM - RESIDENTIAL 09840 COMPLAINTS - ALL OTHER 09844 COMPLAINTS - MINI BIKES 09845 COMPLAINTS - MV 09850 ORDINANCE COMPLAINTS - ALL OTHER 09853 OC - ILLEGAL BURNING 09854 OC - ILLEGAL DUMPING 09856 OC - SOLICITATION 09862 OC - NOISE RESIDENTIAL 09866 OC - PARK - IN AFTER HOURS 09870 OC - TOWING 09890 JUVENILE ACTIVITY 09900 MISCELLANEOUS OFFICER 09901 DIRECTING TRAFFIC 09902 TRAFFIC DETAIL 09904 PAPER SERVICE 09907 SERVICE REQUEST 09910 ASSIST OTHER LAW ENFORCEMENT AGENCY 09911 ASSIST OTHER AGENCY (NON lE) 09912 SOCIAL SERVICES REFERRALS 09913 ASSIST DRUG TASK FORCE 09920 WARRANT ARREST (ADULT) 09922 WARRANT ARREST (ATTEMPT) 09945 COMMUNITY POLICING 09951 PERMIT - TO PURCHASE 09970 FOLLOW UP 09980 DAMAGE TO SQUAD A2412 ASl T 2-FEAR BODILY HARM-POS FRRM-ADL T-ACQ A5351 ASL T 5-MS-INFLlCT ATTEMPTS HRM-HANDS-ADl T-FAM A5352 ASL T 5-iv1S-INFLlCT 3D HRM-HANDS-ASl T-AC A5355 ASL T 5-MS-INFLlCT BD HRM-HANDS-CHLD-ACQ A5356 ASL T 5-MS-INFLlCT BD HRM-HANDS-CHLD-STR AS402 ASl T S-FFAR Rnnll Y f-IARM_hln W"'''''_''I'II T ^"" 1 18 1 1 17 138 9 10 7 1 4 2 21 8 37 1 9 9 63 1 16 1 ' 34 3 4 10 2 13 18 1 17 6 1 1 1 34 2 2 9 17 1 1 2 3 39 12 1 1 6 1 3 1 33 1 5 1 A , 1 1 , July 2002 - Agency 1 09720 DEATH (DOA) 09730 MEDICAL 09740 MENTAL 09751 DETOX TRANSPORT - ADULT 09801 DOMESTIC 09802 PUBLIC ASSIST 09803 MOTORIST ASSIST 09805 DOMESTIC - FAMILY 09806 NEIGHBORHOOD DISPUTE 09807 DOMESTIC ESCORT 09808 CIVil DISPUTE 09809 CHILD CUSTODY DISPUTE 09811 LOCK OUT - VEHICLE 09815 CHECK WELFARE 09816 INFORMATION 09817 NARCOTICS INFORMATION 09818 HOUSE/PROPERTY CbiECK 09819 EXTRA PATROL 09820 SUSPICION - ALL OTHER ACTIVITY 09821 SUSPICIOUS - PERSON 09822 SUSPICIOUS - VEHICLE 09823 SUSPICIOUS - NOISE 09825 OPEN DOORlGATE/WINDOW 09826 UNWANTED PERSON 09827911 HANG UP 09833 ALARM - BUSINESS 09834 AlARM - BANK 09835 ALARM - RESIDENTIAL 09840 COMPLAINTS - ALL OTHER 09844 COMPLAINTS - MiNI BIKES 09845 COMPLAINTS. MV 09850 ORDINANCE COMPLAINTS - ALL OTHER 09853 OC - IllEGAL BURNING 09854 DC - ILLEGAL DUMPING 09856 DC - SOLICITATION 09862 OC - NOISE RESIDENTIAL 09866 DC - PARK - IN AFTER HOURS 09870 OC - TOWING 09890 JUVENILE ACTIVITY 09900 MISCELLANEOUS OFFICER 09901 DIRECTING TRAFFIC 09902 TRAFFIC DETAil 09904 PAPER SERVICE 09907 SERVICE REQUEST 09910 ASSIST OTHER LAW ENFORCEMENT AGENCY 09911 ASSIST OTHER AGENCY (NON lE) 09912 SOCiAl SERVICES REFERRALS 09913 ASSIST DRUG TASK FORCE 09920 WARRANT ARREST (ADULT) 09922 WARRANT ARREST (ATTEMPT) 09945 COMMUNITY POLiCING 09951 PERMIT - TO PURCHASE 09970 FOllOW UP 09980 DAMAGE TO SQUAD A2412 ASl T 2-FEAR BODILY HARM-POS FRRM-ADL T-ACQ A5351 ASl T 5-MS-INFLlCT ATTEMPTS HRM-HANDS-ADL T-FAM A5352 ASL T 5-MS...!NFL!GT 8D HRJ'Ji-f-f/;l.NDS.ASL T-AC A5355 ASL T 5-MS-INFlICT BD HRM-HANDS-CHLD-ACQ A5356 ASl T 5-MS-INFLlCT BD HRM-HANDS-CHLO-STR A!;4.n?A.c:;ITJ:\_C~^DOr'\l'lllVU^r-u#~,^,",-:,,:,,, ........~_ 1 18 1 1 17 138 9 10 7 1 4 2 21 8 37 1 9 9 63 1 16 1, 34 3 4 10 2 13 18 1 17 6 1 1 1 34 2 2 9 17 1 1 2 3 39 12 1 1 6 1 3 1 33 1 5 1 1 1 1 Centennial Lakes Police Department Crime Summary Listing Monthly Report for July 2002 Centerville Offense Description 09000 TRAFFIC - ALL OTHER 09001 SPEED 09021 STOP SIGN 09055 OWl - OVER .10 09098 FIX IT TICKET 09099 TRAFFIC WARNING 09101 PARKING - DESIGNATED HOURS 09140 PARKING - WARNING 09221 DAR/DAC/DAS 09241 NO PROOF OF INSURANCE 09260 REGISTRATION - ALL OTHER 09302 LOST. ANIMAL 09303 LOST. PROPERTY 09313 FOUND. PROPERTY 09314 VEHICLES. ABANDONED 09440 ACCIDENT. MV PD 09510 ANIMAL COMPLAINT - ALL OTHERS 09571 ANIMAL COMPLAINT - DOGS 09573 ANIMAL COMPLAINT - DOG ON LOOSE/NO LEASH 09592 ANIMAL IMPOUND - CAT 09730 MEDICAL 09801 DOMESTIC 09802 PUBLIC ASSIST 09803 MOTORIST ASSIST 09805 DOMESTIC . FAMILY 09808 CIVIL DISPUTE 09811 LOCK OUT - VEHiCLE 09816 INFORMATION 09818 HOUSE/PROPERTY CHECK 09819 EXTRA PATROL 09820 SUSPICION - ALL OTHER ACTIVITY .09821 SUSPICIOUS - PERSON 09822 SUSPICIOUS - VEHICLE 09823 SUSPICIOUS - NOISE 09825 OPEN DOOR/GATE/WINDOW 09827911 HANG UP 09833 ALARM - BUSINESS 09834 ALARM - BANK 09835 ALARM - RESIDENTIAL 09840 COMPLAINTS - ALL OTHER 09845 COMPLAINTS - MV 09853 OC - ILLEGAL BURNING 09856 OC - SOLICITATION 09862 OC - NOISE RESIDENTIAL 09870 OC - TOWING 09890 JUVENILE ACTIVITY 09900 MISCELLANEOUS OFFICER 09901 DIRECTING TRAFFIC 09910 ASSIST OTHER LAW ENFORCEMENT AGENCY 09911 ASSIST OTHER AGENCY (NON LE) 09920 WARRANT ARREST (ADULT) 09970 FOLLOW UP A2412 ASL T 2-FEAR BODILY HARM-paS FRRM-ADL T-ACO Total 3 9 2 1 17 52 3 1 7 3 1 2 1 1 1 2 1 1 2 1 7 3 39 3 3 1 9 3 2 4 10 1 5 1 26 1 2 1 8 11 8 1 1 5 1 1 2 1 2 ~ " 4 5 s July 2002 - CentervWe A5351 ASL T 5-MS-INFLlCT ATTEMPTS HRM-HANDS-ADL T-FAM 1 A5356 ASL T 5-MS-INFLlCT SO HRM-HANDS-CHLD-STR 1 A9500 TERR THREA TS-INFL T BH-UNK WEAP-UNK RELA T 5 AK411 DOM ASL T-GM-FEAR BODILY HARM-POS FARM-AD-FAM 1 B0490 BURG-UNK DEG-UNOCC RES NO FRC-U-UN WEAP-UN ACT 1 DC500 DRUGS-DRUG PARAPH-POSSESS-UNK-UNK 1 JC501 TRAF-ACC-M-3RD DEG DWI-UIALCOHOL-MV 2 N3030 DISTURB PEACE-MS-DISORDERL Y CONDUCT 1 TR229 THEFT-LESS 250~MS-STREET-PK L T-OTH PROP 1 X2200 CRIM AGNST ADM JUST-GM-GIVE FLSE NAM-POL 1 Total for Cenlerville 304 Centennial Lakes Police Department Crime Summary Listing Monthly Report for July 2002 Circle Pines Offense Description 09000 TRAFFIC - ALL OTHER 09001 SPEED 09008 CARELESS DRIVING 09021 STOP SIGN 09022 STOP LIGHT 09031 IMPROPER LANE CHANGE/USE 09054 OWl - 3RD DEGREE 09055 DWI- OVER .10 09083 SIGNALING VIOLATION 09098 FIX IT TICKET 09099 TRAFFIC WARNING 09107 PARKING - ON WRONG SIDE 09221 DAR/DAC/DAS 09241 NO PROOF OF INSURANCE 09282 BIKE VIOLATION 09302 LOST - ANIMAL 09303 LOST - PROPERTY 09311 FOUND - PERSON 09313 FOUND - PROPERTY 09314 VEHICLES - ABANDONED 09318 FOUND - BICYCLE 09420 ACCIDENT - MV PI 09440 ACCIDENT - MV PD 09562 ANIMAL - CAT BITES 09571 ANIMAL COMPLAINT - DOGS 09572 ANIMAL COMPLAINT - DOG BARKING 09573 ANIMAL COMPLAINT - DOG ON LOOSE/NO LEASH 09574 ANIMAL COMPLAINT - DOG NO LICENSE 09581 ANIMAL COMPLAINT - CAT 09591 ANIMAL IMPOUND - DOG 09592 ANIMAL IMPOUND - CAT 09609 FIRE ALARM N/C 09700 SUICIDES 09710 SUICIDE ATTEMPTS 09720 DEATH (DOA) 09730 MEDICAL 09801 DOMESTIC 09802 PUBLIC ASSIST 09803 MOTORIST ASSIST 09805 DOMESTIC - FAMILY 09806 NEIGHBORHOOD DISPUTE 09808 CIVIL DISPUTE 09809 CHILD CUSTODY DISPUTE 09811 LOCK OUT - VEHICLE 09815 CHECK WELFARE 09816 INFORMATION 09818 HOUSE/PROPERTY CHECK 09819 EXTRA PATROL ,09820 SUSPICION - ALL OTHER ACTIVITY 09822 SUSPiCIOUS - VEHICLE 09825 OPEN DOOR/GATEIWINDOW 09826 UNWANTED PERSON ()Q~?7 Q11 I-I'Al\r~ {ID Total 1 5 1 1 1 1 1 3 1 36 34 1 4 2 1 1 1 1 6 1 2 1 3 1 , , 7 ,4 2 1 2 1 1 1 1 1 5 4 59 2 4 3 2 l' 5 3 14 5 3 34 6 8 1 ~ July 2002 - Circle Pines 09833 ALARM - BUSINESS 09834 ALARM - BANK 09835 ALARM - RESIDENTIAL 09840 COMPLAINTS - ALL OTHER 09845 COMPLAINTS - MV 09850 ORDINANCE COMPLAINTS - ALL OTHER 09862 OC - NOISE RESIDENTIAL 098660C - PARK - IN AFTER HOURS 09870 OC - TOWING 09890 JUVENILE ACTIVITY 09900 MISCELLANEOUS OFFICER 09904 PAPER SERVICE 09907 SERVICE REQUEST 09910 ASSIST OTHER LAW ENFORCEMENT AGENCY 09911 ASSIST OTHER AGENCY (NON lE) 09912 SOCIAL SERVICES REFERRALS 09945 COMMUNITY POLICING . 09951 PERMIT - TO PURCHASE 09970 FOLLOW UP 09980 DAMAGE TO SQUAD A5355 ASl T 5-MS-INFLlCT BD HRM-HANDS-CHLD-ACQ B0834 BURG-UNK DEG-UNOCC NRES NO FRC-D-UN WEAP-THEFT DA540 DRUGS-SM AMT IN MOT VEH-POSS-MARIJ-UNK JA501 TRAF-AC-GM-1ST DEG DWI-UI ALCOHOL-MV JB501 TRAF-AC-GM-2ND-DEG DWI-UI ALCOHOL-MV JC501 TRAF-AcC-M-3RD DEG DWI-UI ALCOHOL-MV . M3001 JUVENILE-ALCOHOL OFFENDER M3002 JUVENILE-CONT SUBST OFFENDER-POSS 8M AMT MARIJ M3005 JUVENILE-USE OF TOBACCO M4140 LIQUOR-UNDERAGE CONSUMPTION 18-21 M5313 JUVENILE-CURFEW M7399 OTHER-CRIMES AGAINST PUBLIC ORDER N3190 DISTURB PEACE-MS-HARRASSING COMMUNICATIONS P3110 PROP DAMAGE-MS-PRIVATE'UNK INTENT P3120 PROP DAMAGE-MS-PUBLlC-UNKINTENT P3339 TRESPASS-MS-BUSINESS-OTHER INTENT . TB159 THEFT-MORE 2500-FE-MOTOR VEH-OTH PROP TR021 THEFT-UN DR 250 - MS - BUILDING MONEY TR069 THEFT-LESS 250-MS-MAILS-OTHER PROP TR151 THEFT-LESS 250-MS-MOTOR VEH-MONEY TR159 THEFT-LESS 250-MS-MOTOR VEH-OTHER TR999 THEFT-LESS 250-MS-OTHER-OTH PROP U0053 THEFT-UNK LVL-FALSE REPRESENTATN-$501-$2500 U328D THEFT-MS-SHOPLlFTING-250 OR LESS U349C THEFT-MS-BICYCLE-NO MOTOR-251-500 U349D THEFT-MS-BICYCLE-NO MOTOR-250 OR LESS V0081 VEH:UNKNOWN-MS-TAMPER W1TH-ENTER-AUTO VB021 VEH-501-2500-FE-THEFT-AUTO Total for Circle Pines 1 6 1 5 2 5 4 12 2 1 4 8 1 1 4 5 1 3 1 10 1 1 1 1 1 1 2 3 1 3 1 4 2 1 4 2 1 1 1 1 3 4 1 1 1 1 2 1 1 418 Centennial Lakes Police Department Crime Summary Listing Monthly Report for July 2002 Lexington Offense Description Total 11 1 1 2 1 1 2 10 2 1 49 55 2 1 1 ;1 7 1 1 1 3 2 1 1 2 1 2 1 1 1 2 5 2 1 1 1 6 1 1 10 33 3 3 4 1 1 1 7 5 09001 SPEED 09004 UNREASONABLE ACCELERATION 09006 INATTENTIVE DRIVING 09021 STOP SIGN 09023 FAILURE TO YEILD 09031 IMPROPER LANE CHANGE/USE 09051 OPEN BOTTLE 09055 DWI- OVER .10 09063 SEAT BELT VIOLATION 09083 SIGNALING VIOLATION 09098 FiX IT TICKET 09099 TRAFFIC WARNING 09105 PARKING - FIRE LANE 09107 PARKING - ON WRONG SIDE 09109 PARKING - NO PARKING ZONE (POSTED) 09140 PARKING - WARNING 09221 DAR/DAC/DAS 09222 NO VALID DL 09223 NO DL IN POSSESSION 09231 PERMIT VIOLATIONS 09241 NO PROOF OF INSURANCE 09242 NO INSURANCE, 09282 BIKE VIOLATION 09302 LOST - ANIMAL 09313 FOUND - PROPERTY OQ317 VEHICLE - RECOVERED STOLEN (OTHER AGENCY) 09318 FOUND - BICYCLE 09440 ACCIDENT - MV PO , 09570 ANIMAL COMPLAINT - ALL OTHERS 09571 ANIMAL COMPLAINT - DOGS 09572 ANIMAL COMPLAINT - DOG BARKING 09573 ANIMAL COMPLAINT - DOG ON LOOSE/NO LEASH 09591 ANIMAL IMPOUND - DOG 09601 FIRE - SINGLE DWE12LJNG 09606 FIRE - VEHICLE 09715 SUICIDE THREAT (NO ACTUAL ATTEMPT) 09730 MEDICAL 09740 MENTAL , 09751 DETOX TRANSPORT - ADULT 09801 DOMESTIC 09802 PUBLIC ASSIST 09803 MOTORIST ASSIST 09805 DOMESTIC - FAMILY ,09806 NEIGHBORHOOD DISPUTE 09607 DOMESTiC ESCORT 09808 CIVIL DISPUTE 09809 CHiLD CUSTODY DISPUTE 09811 LOCK OUT - VEHICLE 09815 CHECK WELFARE 09816iNFORMA T10N 09817 NARCOTICS INFORMATION 09818 HOUSE/PROPERTY CHECK [)qR1q i=XTRA PATRnl 12 1 2 ? July 2002 - Lexington 09820 SUSPICION - ALL OTHER ACTIVITY 19 09822 SUSPICIOUS - VEHICLE 5 09826 UNWANTED PERSON 2 09833 ALARM - BUSINESS 2 09840 COMPLAINTS - ALL OTHER 5 09844 COMPLAINTS - MINI BIKES 1 09845 COMPLAINTS - MV 4 09850 ORDINANCE COMPLAINTS - ALL OTHER 2 09854 OC -' ILLEGAL DUMPING 1 09862 OC - NOISE RESIDENTIAL 17 09890 JUVENILE ACTIVITY 4 09900 MISCELLANEOUS OFFICER 6 09902 TRAFFIC DETAIL 1 09907 SERVICE REQUEST 2 09910 ASSIST OTHER LAW ENFORCEMENT AGENCY 3 09911 ASSIST OTHER AGENCY (NON }...E) 5 09913 ASSIST DRUG TASK FORCE ; 1 09920 WARRANT ARREST (ADULT) 2 09922 WARRANT ARREST (ATTEMPT) 1 09970 FOLLOW UP 10 A5352 ASL T 5-MS-INFLlCT BD HRM-HANDS-ASL T-AC 1 A5402 ASL T 5-FEAR BODILY HARM-NO WEAP-ADL T-ACQ 1 A9500 TERR THREA TS-INFL T BH-UNK WEAP-UNK RELAT 1 A9502 TERR THREA TS-INFL T BH-UNK WEAP-ADL T-ACQ 1 AL351 DOM ASL T-MS-INFL T BODILY HARM-HANDS-AD-FAM 1 B0060 BURG-UNK DEG-A T FRC NRES-N-UNK WEAP'UNK ACT 1 B1434 BURG 1-UNOCC RES NO FRC-D-UNK WEAP-COM THEFT 1 B1634 BURG 1-OCC NRES NO FRC-D-UN WEAP-COM THEFT 1 DC500 DRUGS-DRUG PARAPH-POSSESS-UNK-UNK 1 E2700 ESC-FE-FLEE AN OFFICER 1 J3R01 TRAFFIC-MS-FAIL TO SUBMIT TO TEST-UNK INJ-MV 1 J3T01 TRAF-ACC-MS-UND AGE DRINK DRIVE-UNK-MOTOR VEH 1 JA501 TRAF-AC-GM-1ST DEG DWI-UI ALCOHOL-MV 3 JB501 TRAF-AC-GM-2ND-DEG DWI-UI ALCOHoL-MV 3 JBR01 TRAF-AC-GM-2ND DEG DWI-REFUSAL TO TEST-MV 2 JC501 TRAF-ACC-M-3RD DEG DWI-UI ALCOHOL-MV 10 M3001 JUVENILE-ALCOHOL OFFENDER 1 M4140 LIQUOR-UNDERAGE CONSUMPTION 1.8-21 2 M5313 JUVENILE-CURFEW 3 M7399 OTHER-CRIMES AGAINST PUBLIC ORDER 1 N3190 DISTURB PEACE-MS-HARRASSING COMMUNICATIONS 2 P1110 PROP DAMAGE-FE-PRIVATE-UNK INTENT 1 P3110 PROP DAMAGE-MS-PRIVATE-UNK INTENT 5 P3310 TRESPASS-MS-PRIVATE-UNK INTENT 1 P3600 LITTER-UNLAWFUL DEPOSIT OF GARBAGE-MS 1 Te059 THEFT-501-2500-FE-YARDS-OTH PROP 1 TR029 THEFT-250 OR LESS-MS-BUILDING-OTHER 1 TR099 THEFT-LESS 250-MS-SELF SRV GAS-OTH PROP 2 TR159 THEFT-LESS 250-MS-MOTOR VEH-OTHER 3 TR999 THEFT-LESS 250-MS-OTHER-OTH PROP 1 U3288 THEFT-MS-SHOPLlFTING-200 OR LESS 1 U328D THEFT-MS-SHOPLlFTING-250 OR LESS 4 U349D THEFT-MS-BICYCLE-NO MOTOR-250 OR LESS 1 VA071 VEH-MORE 2500-FE-MOT VEH USE-NO CONSENT-AUTO 1 V8021 VEH-501-2500-FE-THEFT-AUTO 1 W3180 WEAPONS-MS-DISCHARGE-FJREWORKS-NO CHAR 1 X3080 CRIM AGNST ADMN JUST.MS-08ST LEGAL PROCESS 1 Total for Lexington 430 Centennial Lakes Police Department Crime Summary Listing Monthly Report for July 2002 Paul Revere Community Offense Description Total 09051 OPEN BOTTLE 1 09055 OWl - OVER .10 1 09098 FIX IT TICKET 1 09099 TRAFF.IC WARNING 2 09221 DARlDAC/DAS 2 09570 ANIMAL COMPLAINT - ALL OTHERS 1 09573 ANIMAL COMPLAINT - DOG ojiJ LOOSE/NO LEASH 1 09730 MEDICAL 1 09751 DETOX TRANSPORT - ADULT 1 09801 DOMESTIC 4 09802 PUBLIC ASSIST 6 09805 DOMESTIC - FAMILY 1 09811 LOCK OUT - VEHICLE 1 09816 INFORMATION 1 09817 NARCOTICS INFORMATION 1 09820 SUSPICION - ALL OTHER ACTIVITY 8 09826 UNWANTED PERSON 1 09844 COMPLAINTS - MINI BIKES 1 09862 OC - NOISE RESIDENTIAL 4 09890 JUVENILE ACTIVITY 1 09900 MISCELLANEOUS OFFICER 2 09911 ASSIST OTHER AGENCY (NON LE) 2 09970 FOLLOW UP 3 A5402 ASL T 5-FEAR BODILY HARM-NO WEAP-ADL T-ACO 1 A9502 TERR THREATS-INFL T BH-UNK WEAP-ADL T-ACO 1 AL351 DOM ASL T-MS-INFL T BODILY HARM-HANDS-AD-FAM 1 E2700 ESC-FE-FLEE AN OFFICER 1 JA501 TRAF-AC-GM-1ST DEG DWI-UI ALCOHOL-MV 2 N3190 DISTURB PEACE-MS-HARRASSING COMMUNICATIONS 1 P1110PROP DAMAGE-FE-PRIVATE-UNK INTENT .1 P3110 PROP DAMAGE-MS-PRIVATE-UNK INTENT 2 P3310 TRESPASscMS-PRIVATE-UNK INTENT 1 TR159 THEFT-LESS 250-MS-MOTOR VEH-OTHER 1 TR999 THEFT-LESS 250-MS-OTHER-OTH PROP 1 U349D THEFT-MS-BICYCLE-NO MOTOR-250 OR LESS 1 Total for Paul Revere 61 I Centennial lakes Police Department Crime Summary Listing Monthly Report for July 2002 Out of Area Offense Description 09000 TRAFFIC - All OTHER 09022 STOP LIGHT 09099 TRAFFIC WARNING 09802 PUBLIC ASSIST 09803 MOTORIST ASSIST 09816 INFORMATION 09900 MISCELLANEOUS OFFICER 09904 PAPER SERVICE 09910 ASSIST OTHER LAW ENFORCEMENT AGENCY 09970 FOllOW UP Total 1 1 2 7 1 8 1 1 30 8 Total for Out or Area 60 Sergeant Ron Nelson Centennial Lakes Police Department 200 Civic Heights Circle Circle Pines, MN 55014 (763) 784-2501 AUGUST 2002 SCHEDULIN<:; August hid a large amount of time-off requests, which is very typical for June, July and August. Several requests were denied reSulting in shift switches and other juggling acts to accommodate officers. Our part time officer is still out due to an injury which drastically impacts the schedule this time of year. Officers took a total of 40 shifts off during the month of August that needed to be filled to keep three officers on the street. They are broken down as such; Vacation Comp time Holidays Sick time Funeral leave 25 shifts 09 shifts 06 shifts 03 shifts 00 shifts Officers were ~, training ~md at the Range for 4 more shifts which made for a total of 44 street shifts + that needed to be covered, This does not include the two Officers we are short at this time. (One currently in Field Training and the other with a start date in September). Part time officer Hinson covered 0 of those shifts Deputy Chief Makela covered 1 of those shifts Investigator Blanck covered 4 of those shifts Sergeant Nelson covered 11 of those shifts Corporals covered 6 of those shifts Overtime covered 2 of those shifts Payback covered 2 of those shifts 18 of the shifts were not covered We were short street coverage 26 of the 31 days in August, making for a total of 171 days of 244 total days in 2002 that we were short street coverage. These numbers will not change much until Officer Corlew and the next officer are both are out on their own. They would then fill in on approximately 40 shifts (20 each) which Jc; Iv. is about what we are short. We then should not be short on street coverage nearly as much. It will also help when the supervisors are not having to fill in on the shifts. Sergeant Nelson 11" Sergeant Ron Nelson Centennial Lakes Police Department 200 Civic Heights Circle Circle Pines, MN 55014 (763) 784-2501 AUGUST 2002 SUMMARY GRID 1 Sergeant Nelson Grid 1 has been very quiet this month. Usual patrols through the parks have appeared tCr help this summer. Interest was shown by residents on Galaxy Drive in starting a Crime' Watch area in their neighborhood. CSO Noren met with residents and was later informed they did not want to participate. GRID 2 Officers Gleason and Fruetel Concession stand at GoldenLake Beach was broken into again this month. Belief is that the break-ins were an "inside job". No crime watch meetings took place. USE OF FORCE Officers Gleason, Krueger and Bragelman Jason Corlew started this month and completed necessary Use of Force and Firearms training. The Department shoot was also completed this month with all officers using their sidearm and squad rifle. Officers were also issued new chemical irritant at the Department meeting. FLEETNVUNTENANCE 4t. Officer Gleason Four of our squads suffered vandalism this month. Windows were shot out with BBIPellet gun on two of the squads and the other two squads had body damage. This happened while parked at the Circle Pines Police Station in the driveway. Case is under investigation. Weare still having problems with opticom operation. This is being addressed by Corporal Jensen with installer Jeremy Collins. EVIDENCE Officer Fruetel Officer Corlew was shovm evidence/propertyprocedures and assigned evidence box. VEIDCLE FORFEITURES Officer Fruetel See list attached provided by Officer Fruetel. FIELD TR..uNli~G Sergeant Nelson Officer Jason Corlew began employment August 5 with this department. He is currently assigned to Field Training Officer Aldrich. His training is going smoothly at this time and Jason is putting forth quite an effort to make it. We expect Jason to be out on his own sometime in November if all goes well. SQUAD LAPTOPS Sergeant Nelson All laptops are installed and the bugs/updates have also been fixed or installed as necessary. The laptops are working well and get better all the time as the officers become more proficient. We sold six of the old MDT's to Hennepin County and hope to use the proceeds to purchase and additional laptop for the Centerville Sub-station. L)q, Co oral Mike Jensen Centennial Lakes Police Department 200 Civic Heights Circle Circle Pines, MN 55014 . (763)784-2501 Chief Heclanan, monthly activity report for July and August, 09-02- 2002 This report addresses areas I oversee within the department on a day-to-day basis. The report is addressing the past two months because I was on vacation when the July report was due. 1) Vehicle Maintenance, all squads had general maintenance. We did have some vandalism to four of the squads during the month of August the Chief will address that incident. I have ordered snow tires for the squads they should be in during the , ' month of October. Once again tires plus will stock them so we do not have to pay for the tires until they are placed on the squads. 2) Reserve unit. All is running normal, our thanks to all reserves for their hard work. The reserves put hours in during July and August by riding with officers, on patrol Fridays and Saturday evenings. When they are out on patrol they check business's and do residential patrol. Reserve officers also put time in during Centerville days, the Turtle Man Race and the Anoka County Fair. In July and August, the reserves put in 134 hours. I thank them for all the fine work that they have done for the communities. 3). Safety committee, I'm working on procedure for officers to follow for the cleaning up biohazard spills. I hope to have this done by summer's end. 4) EmergencylFirst Aid Equipment, our stock of first aid supplies is full at present. 5) Safe and sober, during the month of September we start oUI last wave. Officers will work 6 four shifts. The enforcement will focus on speed. This will be our last wave for this grant. Weare then required to take one year off and can try again for a new grant for the year 2004. I will give the stats for the last wave next month. . 6) COP/Overview from officers. 7) Schedule. Corporal McCarty and I are workiJ1g on the schedule together. We go over vacation and other related scheduling items and make sure we have staffing on the street. Corporal McCarty is in charge of printing and making changes on the schedule. We both made this decision so as to make things work smother and t.':len only person does the 5D, actual printing of the schedule. Corporal McCarty will address the schedule more in depth in his report. Officer Krueger works in grid 5, Officer Krueger is on vacation and will report next month. Officer Bernardy has been assigned to grid 5. Officer Bernardy reports that in July and August he conducted traffic, residential and business patrols. Officer Bernardy advised that the gang task force has started their monthly meetings, I work in grid 5 & 6 located in the City of Centerville. July and August were busy months planning for the up coming Safe and Sober and department projects, I have been motivating officers to get out and do foot; bike, park and Atv patrol. I believe that this is very important to the communities. I will continue to keep officers motivated. I was not present during National Night out but officers have advised that all went will. I have spoke with Deputy Chief Makela about the Digital PBT that the department will be awarded by Safe and Sober, I have requested that we do a fornlal type presentation during a commission meeting. Deputy Chief Makela is in agreement with me. Corporal Mike Jensen 106 51. Corporal Glen G. McCarty Centennial Lakes Police Department 200 Civic Heights CiYc1e Circle Pines, MN 55014 (763) 784-2501 ~ August 31, 2002 To: Centennial Lakes Police Commission Re: Monthly Activity Report -- CITY OF LEXINGTON National night out was a great success. Almost all bfthe officers participated in' the evenings events. Officers visited all the block parties, and spoke with many members of the community. Officers made a big impression on the children and handed out stickers and football cards. The adults approached officers with a variety of questions and concerns that they would not normally seek out law enforcement to ask. Officers gave out crime watch information and a variety of other advice. The Paul Revere Community did not have a block party this year as management has changed and there was not enough time to plan an event. Officer Stepan and I have met with the new management team at Paul Revere (Wade and Jennifer)on several occasions. They have a positive attitude about solving many of the long term problems of the area. The goal is to reduce the number of police calls for service in the community. Wade and Jennifer are energetic and have already begun improvements to the area, including better lighting and the elimination of old homes replacing them with newer models. Wade has a Law Enforcement degree from Ribbing, and is a believer in the broken window theory. (Fix the small problems, and the larger ones will be reduced as well) They have further spoken with officers about providing better security with an outside camera system. Officer Stepan spent time in the Paul Revere Community on foot, ATV, and bicycle. We now have access to the new P.O.R. (predatory Offender Registration) database, via the internet. This new system will allow us to keep better record and track of the P.O.R.'s in the cities. The database is updated on a daily basis, and is much more accurate. Under the old system when doing compliance checks we had discovered many 52_ , 1 had moved, some were no longer living, and others were back in prison. With the new system the record keeping is accurate and simple to access, The database supplies us with a color photograph, and all the information on the offenders MO, employment, vehicles, and all other pertinent information. There are six registered predatory offenders in the city of Lexington. Additionally there are three registered offenders in Centerville, and twelve in the city of Circle Pines. The Officers assigned to the City of Lexington are: Officer Aldrich Officer Langer Officer Bragg Officer Stepan Officer Bragelman Corporal McCarty 53. RUSSELL A. BLANCK MONTHLY REPORT FOR THE MONTH OF August 20.02 DARE and POLlCY - Nothing to report GRANTS -I began soliciting input from the Auoka County Attorney's Office, the school district and Anoka County Human Services re collaborating on a grant being funded by the Minnesota Department of Human Services that would result in the placement of an officer in the schools. COP - GRID 3/0THER -My COP activities included investigation of Grid 3-related matters. See also "Miscellaneous" below. INVESTIGATIONS General IlIvestigations -General investigations conducted during the month included completing the investigation of several pending matters and/or working on the crimes set forth for each city below: Circle Pines: vandalism to department vehicles, alleged drug trafficking, and re.sidential burglary. Lexingtoll: domestic assaults with significant injuries, multiple business burglaries, issuance of dishonored check, the Lexington Memorial Park vandalism, and vehicle arson. Centerville: issuance of dishonored check, check fraud, check forgery, and drug! gunlbullet resistant vest possession. -I signed in custody complaints and conducted interviews of victims, suspects and others. -I reviewed all officer reports and teletypes on a daily basis. 5/1. .-- Background Investigations -1 conducted the background investigation of the candidate for the remaining police officer position. -1 met with the field training officers re new hire Officer Corlew. MISCELLANEOUS -1 led the Fetes Des Lacs parade with Chief Heckman. -1 backed officers on various calls imd handled calls for others as necessary. -1 received training on the department's new juvenile-compatible defibrillator. -I participated in National Night Out on August 6. -I worked the street on August 7,8, 23 and 24 to avoid cancellation of another officer's vacation, and August 25. -1 attended the August Commission meeting on August 8 to photograph Officer Corlew's swearing in and prepared a press release for the same. -I was on vacation on August 9. -I assisted with Officer Corlew's use afforce training on August 13. -1 attended the department monthly meeting on August 14. -I prepared an "Alert" to all senior citizens re a recent telephone initiated financial scam. -1 researched various matters for the chief. -I attended a farewell function for a Lexington City Hall employee on August 16. -1 attended the annual Criminal Justice Institute training on August 19,20 and 21. -1 attended the school disuict's Safety and Security Meeting on August 26 and met with personnel of the Centennial Area Learning Center re securities issues for its new facility. . , 5:F Community Service Officer Monthly Report for August 2002 August is one of the busiest months in the area of Crime Prevention and Community Service as National Night Out and Safety Camp are scheduled for this month. National Night out was another great success with almost every Neighborhood Crime Watch Group participating. Centennial Lakes and Lexington Fire Department also stopped by all of the Neighborhood Crime Watch Parties and the kids as well as the adults enjoyed climbing in the fire trucks and police cars. Safety Camp was on August 8th this year with Deputy Chief Makela, Officer Krueger and Reserve White attending as pamp counselors. Again this year I taught the bicycle safety portion of Safety Camp alongside Officer Young of the Lino Lakes Police Department. There was a brief shower in the morning but overall it was a great day enjoyed by all of the kids and counselors. This month I assisted several persons in retrieving their personal property from forfeited vehicles at Automedics as well as fingerprinting citizens at the Police Department for numerous reasons. A group of kids from Especially For Children stopped by the Police Departmelit this month for a tour. They all had great questions and enjoyed climbing in the squad' .' cars, hearing the siren and seeing the lights on the squad. The kids were given football cards and stickers at the end of the tour. I have also done a couple hours of bicycle patrol in the neighborhoods and parks. This month I also handled calls assigned, attended the Department meeting, brought squad cars for scheduled maintenance appointments, assisted officers with other miscellaneous calls and have been continuing my patrol of the area parks and beaches. Respectfully submitted, ~~ CSO Noren 50. ( Chief of Police loelD. Heckman ; Centennial Lakes Police Department 200 Civic Heights Circle Circle Pines MN 55014 763.784-2501 iheckmanilV,centenniallakeslld.com September 20,2002 To: City Administrator, Honorable Mayor and Council Cities of CentervilIe, Circle Pines and Lexington Re: 2003 Budget cc: file Attached please find the 2003 approved Centennial Lakes Police Department budget <and funding formula worksheet. As announced at the September 12, 2002 commission meeting, all cities have ratified these figures. Please contact me should you have any questions regarding your portion of the funding. Thank you. ~ . , CENTENNIAL LAKES POLICE DEPARTMENT 1 2003 APPROVED BUDGET . I 1999 I 2000 2001 2002 2003 ACTUAL ACTUAL ACTUAL APPROVED APPROVED REVENUE Circle Pines Contract 538,153 526,341 569,023 572,615 I 596,587 Lexington Contract 285,551 328,384 377,642 437,963 I 501,323 Centerviile Contract . 274,568 313,466 373,335 426,127 1 484,549 Tn-City Startup . 0 15,000 0 1 AMOUNT TO BE PROVIDED BY CITIES II 1,098,2721 1,183,1911 1,320,000 I 1,436,705 1,582,459 Grants-Smail Communities Grant 7,500 01 . Grants-State Snowmobile 0 I I Grants-Federal COP I 117,542 75,0001 37,500 I 37,500 25,000 Grants-New COP II 01 37,500 25,000 I 0 0 Grants-Equipment I 0 0 36,037 I State Reimbursement-Other items or events 3,445 2,820 2,810 I 0 0 State Reimbursements 9,598 6,939 8,431 I 5,500 5,500 Dare Funds-Centennial School/Donations 4,574 5,240 2,819 I 0 0 Copies/Report Records/Notary 1,403 1,534 1,400 2,000 2,000 Interest on Investments 741 1,7371 1,584 1,250 1,250 Commission Salary Reimb 2,400 4,080 4,800 7,200 I 4,800 Special Event Reimb 7,253 7,405 5,184 5,000 5,000 Misceilaneous 7,433 23,714 3,619 7,500 4,500 Vehicle & Equipment Sales 1,093 331 13,147 15,000 , 5,000 Forfeitures 4,424 7,279 14,438 5,000 5,000 Donations 4,700 0 0 1,000 1,000 I TOTAL REVENUE 1,270,378 1,356,770 1,4 76, 769 1,523,655 1,641,509 I I I . BUDGET 2003 9/20/02 3:02 PM t' I 1999 2000 I 2001 . 2002 2003 ACTUAL ACTUAL ACTUAL I APPROVED APPROVED - NDITURES E Salaries~Full-Time 788,724 845,033 872,586 949,067 987,815 Salaries-Holidays Paid 0 31,000 Salaries-Overtime 29,748 26,979 40,877 40,000 40,000 Salaries-Part-Tlme 28,608 33,166 35,624 34,000 34,480 Commission Saiaries 2,400 4,600 4,720 7,200 4,800 Uncompensated Absences 0 0 0 . 01 25,000 PERA 81,682 78,160 79,205 90,584 97,024 FICA 6,171 6,600 7,070 7,502 7,650 Medicare 8,3691 9,025 9,959 12,946 13,477 Health/life/Disabiiity/Dentallnsurance 70,583 77 ,239 79,208 93,568 103,713 Select Account Adminsitrative Costs 0 0 0 1,200 1,200 Re-employment Insurance 1,455, 0 0 0 0 Worker's Compensation Insurance 16,454 18,300 16,368 20,000 21,400 Workers Compensation Premium Office/Coping/Computer Supplies 4,448 4,887 4,473 5,000 5,000 Photo Copier supplies, paper, drums, toner Computer Supplies. Hardware upgrade Cleaning-Supplies 340 251 180 500 500 Cleaning supplies & equipment P d Forms 1 2,587 1,513 958 2,000 2,000 Checks, Envelopes, Letterhead, I state/county fonns, business cards Printed Forms 0 10,447 510 0 0 Forms, Letterhead, Envelopes, Business I Cards for Tri-City start up Intoxilyzer Supplies 5911 324 0 6001 600 , JntoxiJyzer Supplies Fuel 16,003 20,479 21,632 24,000 24,000 Vehicle Fuel Oil & Lubricants 0 25 29 200 200 Oil & lubs, anti~freeze & fluids , A,TI/ & Snowmobile Supplies I 836 0 0 300 300 A IV & snowmobile gas, oil 1 I BUDGET 2003 9/20/02 3:02 PM " 1999 2000 2001 2002 2003 ACTUAL ACTUAL ACTUAL APPROVED APPROVED I I Ammunition & Fire Arm Supplies 4,057 798 1,589 3,000 3,000 Ammunition, cleaning supplies, targets I I protective equipment I I Medical/Fire Supplies 1,203 805 398 1,500 1,500 Medical supplies, fire extinguishers. vaccinations I Investigation Suppiies 805 480 1,091 1,200 I 1,200 Investigative supplies Photographic supplies/processing Uniforms 13,144 6,030 6,617 15,000 8,000 Officer uniforms, Pt Uniforms, Civilian Uniforms II I Reserves/Explorers, Protective Vests I --c- Crime Prevention Supplies 529 537 490 1,000 1,000 Supplies, school safety . Auditing & Accounting Services 7,696 7,512 8,730 12,000 12,000 Accounting Services & Auditing , Legal Fees 626 0 0 5,000 5,000 Commission legal counsel I Personnel Testing 1,030 1,976 1,094 2,500 2,500 Pre-employment testing, drug screening Psychological testing, Medical/physicals . Labor Relations 0 0 0 1,500 1,500 Labor Consultant I I Contract Typing 400 960 960 960 . 960 Commission Minutes I Telephone 6,294 6,101 7,308 7,000 7,000 McCloud Phone/Long Distance Airtouch Cellular, Mn Com Paging Postage I 1,377 918 1,376 1,500 I 1,600 PQst~gelUPS I I I BUDGET 2003 9/20/02 3:02 PM , 1 II 1999 2000 2001 2002 2003 I ACTUAL ACTUAL ACTUAL APPROVED APPROVED - I Travelrrraining 10,441 6,928 10,271 16,000 16,000 Training & Conference Tuition, meals, lodging I Mileage reimb, Computer training I Printing & Publishing 182 252 783 300 300 Notices, Auctions, Personnel . I PropertyfLiability Insurance 21,635 21,901 21,827 28,000 I 30,800 Professional UabiJity, Property, Vehicles Building I , Utilities 1,445 1,333 2,230 3,500 3,500 Centennial Utilities, Connexus CJRS Access 1,560 1,560 1,560 1,800 1,800 I MDT/Laptop Access I 2,070 1,620 2,809 4,500 4,500 1- Building/Grounds Maintenance I 1,9311 1,011 1,678 2,200 2,200 Grounds Maintenance, Building Maint, Snow Removal and Floor Care I - Q"._-1software Maintenance II 1,8641 701 2,114 5,000 5,000 Office Equipment Repairs, network support Office Equip Maintenance Contracts 4,075 2,508 2,204 5,000 5,000 Computer, printers, typewriters I Copier, LDR, Network, MDT Vehicle Repair & Maintenance 8,477 13,928 12,524 14,000 14,000 Vehicle Repairs & Parts, Car Wash, Tires I Keys & Mise Repairs Equipment Repair & Maintenance 343 1,281 599 1,500 1,500 Police Equipment Repair, weapons, radar Building Lease 9,723 10,328 10,830 12,000 12,000 Building Rent-Circle Pines & Lexington I BUDGET 2003 9/20/02 3:02 PM I 1999 2000 2001 2002 2003 I ACTUAL ACTUAL ACTUAL APPROVED APPROVED I . Vehicle Lease 35,616 44,090 47,369 51,000 51,000 Vehicle Lease Telephone Lease 106 11 0 0 0 Telephone Lease Equipment LeaselPurchase 0 21,553 17,770 22,000 22,000 Anoka County Records System . Dues 300 610 615 790 790 MN/Anoka Chiefs/IACP I Dare/MALEFI I : Subscriptions & Books 292 472 423 500 500 Subscriptions & Legal Publications Bank Fees 0 427 252 500 500 Miscellaneous 488 808 1,711 1,000 1,200 , Commission Expenses IE. Plaques, flowers I I I Dare Expenses 5,534 4,087 2,701 0 0 Vehicle Setup & Trim 7,338 3,384 9,365 10,000 3,500 New Vehicle Set-up & Trim . . Equipment 3,448 21,890 36,748 10,000 10,000 1 Office computer, Laptop accessories 6 Tomar Traffic Pre-emeption CONTINGENCY FUNDS 0 5,000 5,000 CAPITAL IMPROVEMENT Anoka Co Radio Upgrades 0 5,000 5,000 TOTAL EXPENDITURES 1,213,028 1,323,828 1,389,435 1,540,417 1,641,509 . Amount to Be Provided from Unreserved Fund Balance . (16,762) 0 I I I .. BUDGET 2003 9120102 3:02 PM Sent Sy: Great Lakea Management Co,; 763377 73B7; Sep-16-02 16:16; Vlj Jj~l M.y-~Ij j ~; QityolC......h j r..: Ml-42N629 JoI\h R_ 'I'" \ r..: 761-:m.0ea:2 TmYlnloll ,::, I flll<: 7~ Ii I !it Hil 1.:,:,:,./ flit \,::.': .\ 1>1 Ii j Chauncey Ba,rett Gardens ')1 Cenfervllle. MN ~i8xe~~ 9~~::~~~~~~ l-:<;' .::s : ; i~' . Total Units 2 o 2 6 leased Ihis Period o Total Units leased 6 8 o 8 '00% 100% Voconcies Total Units Vacant o 2 o 6 Total Units Occupied L ,ill I""j :'", t:i::' Ii: I i;:,:ji :1:: Ul I" dJ , ~. ::: , :l,"';: 1. U~ I 'I'" 'I : ,,'.,'. ,,::::.!.~~,:'! o <9 Page 1/1 t .',.> ,~~,.J"~',-",:"",~ ~aKfvlllt ""ci.ili~',_",.",-,,'...,.~.;,-.c, ",,,'_~_~,,_ ..~,. September 16, 2002 """'-.......,.."~,,.,,~,-'.>;.;.,=~".,.-. ~."C;~"'"r'_..'."-"'..".... TO: Metro Area Communities RE: Metropolitan Council Blueprint 2030 Dear Colleagues: The Metropolitan Council is in the process of updating the current 2020 Blueprint. The new Blueprint 2030 draft document proposes a number of new policies and actions which represent changes which will have significant impact on local units of government throughout the region. Moreover, the draft material appears to be lacking in a number of important areas. Once adopted by the Metro Council, the Blueprint 2030 will establish the benchmark and criteria upon which local unit comprehensive plans are judged. Additionally, the Blueprint 2030 will be utilized as the basis for Metro Council programs and investments. The Lakeville Mayor and City Council are concerned with a number of the directions and resulting region-wide and subregional implications, e.g., Reinvestment Areas, Developing Areas, and Rural Areas, contained in the draft Blueprint 2030 document. They are hopeful that other local units share this same position. As a consequence of this situation, they have requested that I contact you to encourage your thorough review of the draft plan material and your active participation in the public comment process. To assist in your evaluation of the draft Blueprint 2030, I am forwarding our City's draft review of the Metro Council plan. You may also wish to contact the Association of Metropolitan Municipalities at 651-215-4000 for copies of their work on this matter. The importance of the current Metro Council planning update cannot be sufficiently stressed. Finally, the Metropolitan Council's draft legislative agenda proposes an acceleration of local comp plan updates earlier than 2008. Local control can be assured by communities' direct involvement in the Blueprint 2030 process. CC: Mayor and City Council Members Gene Ranien~ Association of Metropolitan Municipalities City of Lakeville 20195 Holyoke Avenue. Lakeville, MN 55044 Phone (952) 985-4400 . FAX (952) 985-4499. www.lakeville.mn.us < DRAFT NORTHWEST ADMINISTRATION CORPORATION , . ." . ',: :,', "',', ',:.,' f 1491 QUIMBY AVENUE NW COKATO, MN 55321-4012 PHONE: 320/286-5013 FAX: 320/286-5082 E-MAIL nac@cmgate.com MEMORANDUM TO: FROM: DATE: RE: ROBERT ERICKSON DAVID LICHT 12 SEPTEMBER 02 LAI<EVILLE - METRO BLUEPRINT 2030 BACKGROUND: , , . At your request, I have undertaken a review of the 4th draft of the Metro Council's Blueprint 2030, dated 28 August 2002. This regional planning effort is being pursued to establish a new framework for the metropolitan area, extending the perspective from 2020 to 2030. The final document, which will be approved by the Metro Council, will be the basis and the criteria for evaluating updated local comprehensive plans, which are required by 2008 and for the determination of metropolitan investments and improvements. .. . Inthe.material which.follows, I have attempted to highlight the major.components of the Blueprint 2030 which have implications for and impacts on the City of lakeville. REGIONAL PROJECTIONS: Blueorint 2030 is based upon the fundamental premise that the Twin Cities Metropolitan Area will continue to grow as it has in. the past. This means that between 2000 and 2030 a population growth of approxilT)ately 950,000 individuals ,is expected. Lakeville and,the subregion served by the ,Empire Trea..tmEjQt'pl<:lIltareaare a..ntic\p;:lled ,to accori1moda,tea. significant pbl1io~of this . .. '.' .",".' - _. ,'-, , ",.' '._.<, " ;' ",.", .' "'" , , ,.:: .. .' ." _."d: .' .'. ,. _..,';. '< ~.'-__ Increase... . . > " For the region, the Metro Council claims that one of the major res~iH;;g problems will be that the growth. between 2000 and 2030 is projected to ' prP(juce 75,000 more householdsth~n hav.ebeen plimnedJorbYlocaiunitsin their~most. recent comprehensive plans;'" Other."results bf'the overaJr30' year' growthirlClLil;!e major transportation ." system '.'implications,' 'Which' !is; :alre'adY"greatly:stressed. Additibnally, . support systerns'such' as Wastewater-collection and <treatment, potable water systems, storm drainage, parks and recreation, etc~,will also require attention at both the regional and local levels. AREAS OF FOCUS: Based upon existing opportunities; problems and issues as well as the pr9jegtjon~ :.yhict) have ..b,een made" the currentupdCite of the r:~gional plan focuses on \hiee" piimary topics of concern. !n summary these are: ". " HOUSING: TRANSPORTATION: NATURAL RESOUSES: RISING COSTS INCREASING HIGHWAY CONGESTION LOSS OF FARMLAND & NATUI:lAL AREAS ',"'-'.!,::"',,-:,:.;,', ",",' The updated regional plan also indicates that transportation corridors will be (he focus of where development and redevelopment is totakeplace..ln comments l11ade. about the plan by regio~aloffiGiaisthere is an ind.ication tha,tthis is. a new urban geographic approach as contrasted' toa"concEmtricring'';,pa.ltern of development; which has occurred in the, past. Of some interest. istt)ejact that the Metropolitan PlimningCornmission (the forerunner of lhe Metro Council) adopted a "Constellations Cities" geographic" concept plan in 1967,which relied' heavily.on transportation routes. It would appear that the Metro Council has just. "reinvented the wheel." - NEW METRO APPROACHES In addressing the three primary areas of concern the Metro Council proposesto take a number of ne~qirl;!ctioQsirl itsa.Pwoach:Ih~sedfilparW~!i!~f~om past regional strategies as stated in the draft Bluearint 2030 are: ,"".,,: ' 1. More attention to the pattern and arrangement of land uses. This is in contrast and will be in addition to the past Metro Council practice of addressing "how much" development occurred in growing communities. (As Lakeville is recognized as a continuing growth 90rnmunity, this new approach will have impact on the content and review of the City's plans.). , 2. Transportation used to shape land use patterns.. Increased attention will. .. be . given .,. to' i.ntensify . and . locate. develOPl11ent along c tr~nspqrtation . .c6rridors and ldruraltowns aiong major highways. (As tl?efJ3s'aridCedilr '_ : .:." , "_ ."d".. _,,~ __ -', ._, :" " _ ,," ....." _": '_'.''' __.,,"..: .: ,,'<, _:_,__ , ..." ""0:',, ":' : ;~. "" ._" .....,.' ,,' _:' I :","" , '," . ".', ,'" .A venue' major transporfati6n' 'coriiddrs'afe' withiftLakeville's 'bowidafies; this new approach will have irnplications on future City planning. 2 '" Additianally, there may alsa be impact upan the City resulting from rural area / center grawth) 3. GreatElr emphasis on reinvestment in older areas. (This palicy has same limited applicatian to Lakeville'shistoric davmtawnarea.) , ,,' , 4. DeyeloPmel1t of ametrOr-widenl'lturaf rElspljrces. jnventoryandass~ssmen.t to, foster dElveloPme.nt that, is, more sensitive to the environment, A major c.oncern in this regard is the connection of greenway corridors anc:i protection of resources by providing base data t.o local g.overnmental units, 5. Greater support of expanded protections of farmlands and natural resource areas. This objective will be approached thraugh utilization of the Regional Park and Open Space System, Metropolitan Agricultural Preserves, and easement purchases. (Of critical impartance ta LakeviJIe is the Metra Cauncil's intent ~a address aggregate resaurce preservatian and protections as part .of this new direction. In its wark ta date an this SUbject, the LakeVille Comprehensive plan and GravelMining Ordinance have been used as models for what shauldbe achieved.) 6. More flexibility in the location of new development in growing communities. It is suggested that lacal units of government will be given more latitude in deciding where MUSA development will take place as well as encouraging cities ta make land available ta accommodate the region's land develapment needsta 2030. (This new Metro Cauncil appraach'bas evident implications far the City .of Lakeville as it plans ,far the expansian and staging of the MUSA, Tl:!iswould als9 appeartabe apalicy change fram priar Metro,c;ounci{pa?it(q.q?wh~ itpreclL!ctedtl]e Citie,s afLakevill~ and Farmington from oversizing trunk sewer linet; .ta selve the lang term MUSAexpansian area along the, Ceclar Avenue carridar.), ' ,,' 7. Increased support far rurai tawns that want to grow. This approach is a radical departure from past Metro Council practice which was basically ta ignore rural centers beyand the MUSA. In additian ta directing attention to these areas, the Metro Council is also propasingfunding assistance, primarily for wastewater systems in these "free standing" communities. (This new approach and palicy is the basis far Metro Cauncil plans ta extend a regianal interceptor line ta Elko, New Market and New Market Tawnship. The City .of Lakeville's appasition ta this new palicy directian has already peen laudly voiced to 'the Metra CO/;Jncil.) SIGNIFICANT ISSUES: A majority of the Blueorint 2030 draft document is devoted to prapased Metro Council policies and actions which are basic and logical statements reflecting "good" planning a(ld development principals. For example; a majar theme of the draft.documentis.lhe cO(lnection, and cancentration of.jobs, shopping and hollsing. . Lakevilleqlready ,adhere$'.,td"this..approach 'as, 'documented by 3 ? , development in the historic downtown district, the Heritage Commons area, the TimberCrest area, and the pending Crossroads Project. ApurT1ber of the prppose~, Pl?licies and action, however, ',appear tdexte;nd the Metro' CbuncH'sscope' 'and, jurisdictIon; ralse"questions;-;'and,j 'or"nav& major ::,',';,':.",:, """,':' .," ",,'~"'::^-:_<': '-~'~, '>'~' ---; :, -,. ",!,.,'o";q'~'-"-,,-,',, -,;...',,:. implications for the' Citybf Uikeville,". These more 'controVersial matters along with the basis of the plan areidentif1ed and disCussed in 'the paragraphs which follow, 1, GEOGRAPHIC COVERAGE: A D,ata & Projections: As noted in a preceding section of this memorandum, a basic premise of the draffregionalplan is that there is a major shortage of designated developable tandto accommodate the 2()30 popul~tion; At the urging of the Association of Metropolitan Mlinidpalities,< the draftBllieorint2030'does';recognize the metropolitan region is in fact 13 'counties as defined by the Federal Census as contrasted to 7 counties as defined by State legislation, The draft plan, however, appears togo no further into this highly critical factor and does notevidently utilize the larger geographic area as a basis upon which to ancllyzeland needs, If this isinfactthecase,the projection. ofa 75,000 household land supply ,shortage ,',' is highly qUestionable!Wright;Sherburne,!lsanti andChisago' Counties in Minnesota and SI CroixandPierce Countiesi;; Wisconsin likely have substantial lands tbcoAtrib~tetotheclaimedshortage,The growth in ,'theseareas overthelastte~yearssubstantiates theiavailability of developable land, While: i'ecbgnizirfg -that the ;Metro-Council does not " have jurisdiction overthese six "outlying" counties, there is a neecj to assess their developmenLpotential if an accurate projection of land supply is to be made, Lacking this information makes questionable the basis upon which the Blueorint 2030 is founded and the resulting policies and actions which are proposed, The failure to assess the potential development in the six, outlying counties also raises serious question on the capabilities of the existing and future regional transpOrtatlor'f'syste'm. If the growth in these areas is not recognized, the system's capabilities will continue to fall far short of need, ",;., S, Jurisdiction: Given the fact that the Federal Census documents and substantiates that the Twin Cites Metropolitan region is comprised of thirteen and not seven counties, it defies logic that a key element of the draft Blueprint 2030 does not include an effort to expand the Metro '. Cbuncil's jurisdiction. At minimum,thefouroutiying Minnesota Counties which are as much a part of the metropolitan area as the seven which; 'are,'now :50"designated :;should ,:be' activ,ely pursed to become part of the ,formally State recognized area, .,Also, means to 4 .' 1:'t.f coordinate planning and projects with the outlying Wisconsin Counties should be attempted. While this isby no means a minor political issue and undertaking, ignoring the matter is an unacceptable approach. 2. . ~ -.... - RURAL CENT~RS !AR,EAS;.As it pertail1s to the. rural >~rea~ 91 the region, .,.' ".' '_'_ .' -'..':- ,_ ._,' ',','.',-,_ , _,'L",'.rI_; , -,"',.:' ':''''_''_",_ .-;, _ '" .' .......", thedra,ftdocumentconta,ins,l;inumber of policies and,actiom'i which are sigifigant and may produce negative results:' ',' . A. Rural Residential Areas: For almost 25 years the Metropolitan Council has had a rural development policy which limited rural area development to a density of ten acres per unit. Many jurisdictions in the region (primarily townships) have simply ignored this policy directive and develope,dat 1 to 2.5 acre densities. The Metro Council chose simply to ignore this situation although the growth pattern was recognized as.ha\(inga negative impactuflon regional systems such as transportation. The draft Blueprint 2030 now proposes to formally acknowledge these high density rural areas by creating anew development category termed Rural Residential Areas. In and,of itself, this recognition is practical, .as the situation is in facta 'reality; 'The plan, however, does not go far enough to suggest a, prohibition of such, develqpr)wnt ,densi1iesin the future.. MorE3oyer,. the draft plan wouldappeartorewa,rq a.nqin,fac;t'ilQco,uxagesucha development . pattern by suggesting that convenience goods~al1d services should be developed in such areas, tosel'Vethe residents. From one perspective, this policy works against rural town centers and the urban core by creating competition for locations where urban sel'Vices have been provided and need to be paid for. Also, accepting and rewarding a development pattern which has flagrantly violated regional policy is totally unfair to those communities which have complied with the regional directive. Alternatively, It is suggested that a method to have these non- conforming development areas pay their "fair share" of local and regionalsel'Vice costs b,e explored. ' '," B. Rural Growth Centers: The past Metro Council practice and policy to ignore Rural Growth Centers is acknowledged as being questionable. These outlying communities have been as much a part of the region as the urbanized core. Including these centers ,into the regional plan is there for common sense.' In. reversing its direction, the Metro Gouncil should, however, a.ct with paution. A key. issue is Whether the ,growth ina rural center, Will have a <significantdmpact.onAransportation . system capabilities. Another issue reqLiiring'attention is the.impactthat a rural center's growth 5 "~'I , . will have on existing services and investments. ,School district capabilities are a primary concern in this regard. Also, if a rural center attracts growth' away from core.' communities where ',' infrfstrlJcture ,', investments ,have ,been matl€! and, asa result 'developmert' ,is; c(ltieal 'to financial capabiriti~s; . sigriiflca~t rural c~nter 'growth' s'hciUld not 'be ' allowed., 'Finally ,"growthin Rural Centers should be tied tdefforts ateconomlc'diwelopmenl.' If not, these centers will simply become bedroom suburbs adding to existing commuting problems of the region. A point also needs to be made relative to the justification that the Metropolitan Council is using as a basis for its policy change on Rural Centers. It is sl/ggested that by promoting growth in Rural Centers, there will be a drop in rural residential land demand (2.5 atl's.'6ts).' Iflifcol1teride'<ftharthis'claimectbanefit'isfar from reality and reflects a failure to understand why people chose to locate in a rural large lot setting. A final concern relative to the Rural Growth Centers is the amount of funding ,that the Metro Council is proposing to invest ,into wastewater collection I treatment in these communities. ,It seems questionable to fund the Rural Growth Centers when there are projeetedLinmet nesdsinthif contiguous urbahizedareaand were other ;regiohar,system.' investinentssuch" as,' transportation have "", been,made.' 3. INFILLDEVELOPMENT. CEDAR A VENUE CORRIDOR: A graphic has finally been supplied with the recent issue of the Blueprint 2030, This now allows a review.of how the Metro Council interprets the physical implications of its policies. Of major concern and in seeming , contradiction to its stated intent, the Blueprint 2030 Growth Strategy map '< does not designate the four lane Cedar Avenue as a major transportation corridor,beyond Dakota County Highway 42. Cedar Avenue has recently been' upgraded to a four lane divided highway south'lo"OakOta' County Highway 70 and the major Airlake Industrial Park which at present has 4000 employment positions and is growing. This cQrridor is also currently under study as a potential transit link. Besides this major oversight, the undeveloped area in Farmington which adjoins Lakeville and which is served by Cedar Avenue is shown as Agricultural Preserve. The Lakeville and Farmington areas are in fact interdependent on service by the same interceptor sewer line. This area is viewed as highly important to the region as the combined land resource of the two communities could accommodate up to 5000' hOl.lsehotds. ,Moreover,thereiscQncern with the ,Metro Councmscommitment; torthe 'development ,of; this 'area as it : rejected 'a proposal by the Lakeville and Farmington Comml.lnitiesto have 6 '->,,,,>-',, ,,,,,,',,,',,,,~,,'''''"'",;,,,,\''.,,' ,,,,'C',",,. . the region participate in the oversizing of a trunk sewer, extension which would have allowed future, relatively inexpensive service to this area when it ,is ready to develop. It is contended, hOllvElVer, that this area canstill be serviced in a .morel;lcono/llical fashion as contrasted}oJhe, proposal to extend, ,anintercept()r "i~e to, ()pendevelopment ineiko,',N,ew Market, and New,' Market Township,.. TheCit)i:of Cakeyilie. aisci,l1eeds a,', com, mitment , , ' ..' " ~ " --,"j -, ~',', '., . ' " .-',',' " " , ,". -,.' ( ..., , ,- . ," - .- ; .., .- ' , from the MECS that there is, adequate wastewater illterceptor and ,treatment capacity to service: its and Farmington's growth area in the Cedar Avenue Corridor. 4. REDEVLOPMENT: " ,', " The Metro ,Council is proposil)g that 30 percent ,of theprojectei:lgrowth which is to occur ,in the region by the year2D3D will be accommodated through redevelopment. 'No'lssue is,takenwith this objective. Concern ' does exist, however, if this thresholdol redevelopment is not realized. It is anticipated that a failure to achieve the 3D,percent level. of redevelopment will result in increased pressure on cities such as Lakeville and that no plans have been made to address such a situation. 5. AGGREGATE DEPOSIT PROTECTIONS: , A new area, pfattentiqnand" conce,rll, in., the draft ,Blueprint 2030, is the protection Qf, aggregatecjep()si!~,. T,",is,i~,ClcknOwledged",Cls a legitimate concern for the region and as an .issue whic,""requires;action. The consequences of thispolicyare, however, a concern especially to the City of Lakeville. As the Metro Council ventures into this new subject area, it is imperative that affected local units of government ,be a participant in determinations and actions which are taken. Assuran~e of this participation is needed. . 6. ECONOMIC DEVELOPMENT: A troubling void in the current draft of the updated regional plan is the lack of any attention to economic'develbpment. If the Twin' Cities Metropolitan Area is to sustain its existing and projected growth, and furthermore to pay for the public services and improvements which are required, a critical factor is the economic growth and vitality of the region. By not including this extremely important subject in the plan, the region will fall short of achieving its objectives. ",," 7. IMPLEMENTATION: Chapter 50f the draft Blueprint 2030 is devoted to implementation of the regional plan.tt,.isdaimed,that new toolsand'resources will be utilized. The overall approaches outlined, however; appeartobe the same as have 7 been followed in the Pa.SI. This is. troubling in thafWhile progress has been made In some areas, there are many key and critical areas where ..little.. change or improvements . have. . been. realized.'. . . The' regional :"trp.Dsportp.\i9n~ystem isanotedl;!Xarnple. . If true progresslsJ() t>~m~de,_. - it wouldseern 'imperalille thatne.,.,;. and innovative rrieasuresare re9uir~~\ , The region cannot continue formulate and depend upon ''wish lists.'wliich ' have little or no chance of being realized. Additionally, the region needs a strategy to address problems if the massive amount of funding projected ,as being required is not provided and available. Moreover, the scope of implementation efforts on the part of the" Metro Council needs to be expanded into areas not addressed. An example is the increased geographic jurisdiction of the Metro Council. Also,as noted in Lakeville's comment in 1996. on the current. Blueprint 2020, means and , actions to "enforce" the Mandatory Land Planning Act provisions, such as rural development densities, needs to' be undertaken, The past practice of allowing non-comforming situations to simply continue and expand is unacceptable and unfair. ..( , CONCULSION: Beyond any question,the Blueprint 2030 plan is an important and critically needed document. Before this plan is finalized, it is therefore equally as important that it be as complete and thorough as necessary to adequately' address the many complex and pressing issues, problems and opportunities which confront the Twin Cities Metropolitan Area.' Furthermore, there needs to be extensive and thorough review of the proposed plan by local units of government so as to ensure accuracy, comprehensive coverage, and-' understanding. The Metro Council should be obligated to providing sufficient time to accomplish this end. 'I"" ,. '::._' .~,,'.i 8 , tervi{[e 'EstaEiislid M37 CENTERVILLE CITY COU STAFF REPO Date: September 25, 2002 To; Honorable Mayor and City Counc' Ms. Kim Moore-Sykes, City Admi From; Ellen Paulseth, Finance Dire Re: Capital and General EXfl Internal Control Pmce .................., Attached is a sample capital and is very similar to the policy I the cities of White Bear L procedure manual. I wante so that you w time to documen 5 under the Procedures Section: de the level and/or type of expenditure requiring r budgeted and non-budgeted items. internal control procedures are attached. 7. Purchase s: a. council should decide if a purchase order system should be implemented and, if so, the parameters for said system. 8. Apflroval of Claims for Payment: a. council should decide if there any types of claims that can be paid at the discretion of the city administrator between council meetings. I I I I . , , CITy OJ . C'ENr'E'R'VILL'E Dated: City of Centervi(fe Cayita( and: (jenera( Txyendlture Po(icy POLICY It is the policy ofthe city of Centerville to maintain approp procurement, management and disposal of all fixed a fiscally responsible spending practices. es regarding the and monitor To ensure proper accountability and stewardship 0 general expenditures, while maintaining a safe and employees and high level service to the residents of 1. Fixed Asset: ts that have an verage useful life ofthree Equipment its identity by incorporating it through a different ex item; iture but excludes built-in equipment which is part of the building; Property a. initial acquisition of real estate; I b. improvements such as trees, shrubs, wells, septic systems, walkways, driveways, fences and other man-made improvements. An improvement must increase the value ofthe property. Buildings a. original cost of acquisition or constru installation of heating and ventilating plumbing, fire protection and ot s equipment, paint and other i or 'on of buildings including trical, , built-in ation; b. additions to existing buildi c. improvements that do not ex value ofthe building or exten years; d. amounts paid under in terminal date and r Vehicles a. Oliginal cos classified highwa ilers that are not ered for use on public b. st of street or trail construction, including lighting st of underground and above-ground utility systems, er, sanitary sewer and storm sewer. Includes water houses and lift stations. 2. Refers to offiCial action of the city council by motion or resolution, as reflected in the official minutes of the city council. 3. Capital Expenditure: Purchase of fixed asset(s) as defmed by this policy. 2 4. General Expenditnre: All other spending in the budgetary accounts of the city. For the pUIJloses of this policy, general expenditures shall not include expenditures from non- budgetary accounts (i.e., refimds and reimbursements, trust and agency, etc.) 5. Bud!!eted Expenditure: Refers to line item budget accounts as f1 6. Emer!!encv Situation: Any situation where an expenditure no must be made in order to maintain the he when the delay ofthe expenditure would decrease in city operations or delivery of needed se 1. Approval: Appropriate approval fi obtained, including d City Administrator. I itures must be d final approval by the oval procedures apply: enditures which have been itemized and city council during the budget process 're addi approval before purchase, with the 'tems exceeding the amount of$50,000. apital and general expenditures more than $ I ,000 or r is higher, above the budgeted amount will require e city council. ons of budgeted capital and general expenditures in f$l,OOO will require approval of the city council. a. AI! unbudgeted capital and general expenditures must be approved by the city council, except for substitutions as described in section l(c). 3 b. In emergency situations the Mayor may authorize any capital or general expenditure which might be necessary to maintain operational status of the city. The expenditure will require approval at the next regular city council meeting. In the absence of the Mayor, the Acting Mayor or City Administrator may grant emergency approval. 2. Bids. Quotations and Bonds: Ifpossible, a minimum of two quotations general expenditures over $5,000. In a minimum of two quotations must be 0 less than $50,000. Purchases oVer $50, required by M.S. 471.345, excepting thos Minnesota Cooperative Purchasing Ventu performance bond is required for all servi M.S. 574.26. All contractors, regardless of the amo are required to complete Departme e Form payment. 3. Finance Director: For cash management p encumbrances or pa council becomes aw s all be notified of all 5,000 as soon as staff or ity. 4. o be organized in such a manner as to I control in the most efficient and arranged in the city's internal control mal annual 13 removed fro ber will be assigned by the Finance Director to be pment purchases. The Finance Director shall ventory of fixed assets, which will be updated on an mance Director shall be notified when an asset is to be ice or transferred to another department. 6. Disposal and Acceptance of Fixed Assets: Disposal of fixed assets and other city property will occur only at the discretion and approval of the city council and will be governed by applicable Minnesota Statutes. Acceptance of contributions of fixed assets or other property shall be 4 in accordance with applicable Minnesota Statutes and shall be the responsibility of the city council. The Finance Director will be notified of any asset acquired by means of contribution. Donated fixed assets shall berecorded at fair market value. 7. Purchase Orders: Purchases that are not routine in nature and/or ar shall require a purchase order. Pre-numbere pu available from the City Finance Director ill item or service, the cost of the item or the expense should be allocated (code . by the appropriate supervisor ahd the 8. Approval of Claims for Payment: a. b. r meetings and seminars where a late charge would adliue missed if payment was delayed to the next ents for contracts entered into by the city council that ha ific payment instructions, including construction and development contracts, with the exception of the final payment; h. payments in which a substantial discount can be realized by timely payment; 5 1. payments from non-budgetary accounts such as federal aod state agency trust aod liability payments (i.e., payroll taxes, sales tax, etc.) J. monthly lease payments on leases entered into by the city council, excluding the final payment of a lease-purchase contract; k. investments. 9. Disclaimer: Nothing in this policy shall be construe federal law, state or federal rules or re standards Board (GAS B) rules 'or gen (GAAP). Adopted by the city council of the ,2002. Approved: Clerk 6 CITy OJ CTNI'T1{'VILLT M WJ.i .. T'DU'R'ES Dated: City qf Centervitte Internal ControlProcedUres The City of Centerville seeks to balance its internal accounting control in such a way as to ensure public confidence and maintain the integrity of its financial systems and assets, without unduly inhibiting the ability to efficiently carry out i mission. I. Cash Disbursements The goal ofthe City Council in establishing au iute disbursements is to safeguard the assets of the city fiduciary responsibility. The objective ofthe City Council in me only upon proper authorization of ag all disbursements are properly re at cash is disbursed utal purposes, and that y only one person from beginning to end. 11 be authorized by the appropriate department .strator, and the City Council. the City Administrator and the Mayor. In the r Administrator, another council member shall be ecks. In the absence of both the Mayor and council members shall be designated to sign checks. All ire two signatures with the exception of payroll checks. c. Payments shall be coded and recorded by the Account Clerk. In the absence of the Account Clerk, the City Clerk may code and record payments. d. Financial reports and bank reconciliations shall be prepared by the Finance Director and presented to the council on a monthly basis. 1 e. Supplies shall be ordered, through the purchase order process, by the City Clerk or City Administrator. Supplies for the Public Works Department may be ordered by the Public Works Director. f. Supply orders shall be inventoried upon receipt by the ReceptionisU Account Clerk. In the absence of the ReceptionisU Acco Clerk, the Finance Director or Account Clerk may inventory supply orders. the Public Works Department shall be inventoried by a desi ted mployee. 2. Accountinl! Controls The following common internal contrdls relate a. All disbursements, except those from pett numbered checks. b. It is not permissible to draw check c. Under no circumstances will b ance by authorized persons. ailed promptly. to sign the checks shall review each cash the proper approved authorization and supporting se. h. ked "Paid" and include the date paid and the amount of 1. Invoices and requests for reimbursement will be checked for accuracy and reasonableness before approval. J. A monthly cash disbursement journal will be prepared that details the date of the check, check number, amount of check, and description of expense account 2 to be charged. k. Unpaid invoices shall be maintained in an unpaid invoice file. t. Purchase orders shall be pre-numbered. m. Advance payments to employees or vendors shal be recorded as receivables. n. Expense reports for travel related expenses basis. o. Checks by which claims are paid shall the space for endorsement: "The unde declares that the same is received in pa against the City of Centerville, and that n p. In accordance with M.S. 471.425, subd, 2 within 35 days from the date ofIec of a contract. q. Disallowed claims shall be so period. r. Credit card purchases M.S. 471.382 and b egally provided for in it. fl. ishing an internal control system for payroll ts ofthe city and to ensure an appropriate level of Obiective The objective of the city ouncil in meeting this goal is to ensure that payroll disbursements are made only upon proper authorization to bona fide employees, that payroll disbursements are properly recorded, and related legal requirements (such as payroll tax deposits) are complied with. Procedures 3 1. Seereeation of Duties Payroll checks should be written in keeping with the procedures for all other cash disbursements as noted above. Additional requirements related to the payroll function to be performed by persons who are not payroll check signers are as follows: a. The Account Clerk shall hold unclaimed paychec b. The Finance Director shall review the payro I e will post payroll to the general ledger. c. The Finance Director will review payr reporting and prepare reports Or same d. The Account Clerk shall prepare year-en inquiries regarding the same. 2. Accountine Controls The following common internal con a. Time sheets are required leave time. b. Time sheets mus City Administra ediate supervisor and the 'ned for each employee that detail wage changes in employment status. uding employer share, shall be withheld and paid to t agency on a timely basis. d Finance Director will review and sign all payroll cies shall dictate the accounting for vacations, holidays, benefits. g. A list of payro I checks written, with appropriate taxes withheld, will be maintained in a separate payroll register. III. Petty Cash 4 Goal The goal of the city council in establishing an internal control system for a petty cash fund is to safeguard the assets of the city and to ensure an appropriate level of fiduciary responsibility. Obiective The objective of the city council in meeting this safekeeping and reporting standards of the petty purchases or reimbursements to be made from sai 1. Seereeation of Duties The petty cash fund is available to sta in cash, for items such as stamps, of guidelines: a. The Account Clerk sh' the only person to ha Cash Fund and will be b. The Receptionis e Petty Cash Fund shall be responsible for 's and submitting an expense report to make the appropriate entries to record the expenses ishment ofthe Petty Cash Fund. ust approve all withdrawals from the Petty Cash 2. The following guidelines will govern the use and keeping of the Petty Cash Fund. a. The Petty Cash Fund will not exceed the amount of $1 00. b. The Change Fund will not exceed the amount of$100. 5 c. The Petty Cash Fund will be kept by the custodian in a locked box. The locked box shall be kept in a secure place. The custodian will be the only person with access to the funds. Similarly, the Change Fund will be kept in a locked box in a secure place. The custodian of the Change Fund will have the only access. d. Payment for items costing over $25 must be made by check rather than reimbursed through petty cash. e. Withdrawals from the Petty Cash Fund will Petty Cash Voucher. The voucher must withdrawal, the reason the cash was wi which the expense should be charged, . person receiving the cash. Th6 vouche City Administrator approving the withdra f. Supporting documentation (receipts, invoic voucher. g. Unannounced counts of petty ca Finance Director. h. No staff member shall be allo checks, in the petty cas ch I. Under no circumst cash or change fi itted to borrow from petty ishing an internal control system for cash receipts is to ensure an appropriate level of fiduciary Obiective The objective of the city council in meeting this goal is to ensure that all cash intended for the city is received, promptly deposited, properly recorded, reconciled, and kept under adequate security. Procedures 6 1. Sel!Tel!ation of Duties No financial transaction shall be handled by only one person from beginning to end. a. The Receptionist! Account Clerk will be responsible for receiving all cash payments to the city, whether by mail or in person. In the absence of the Receptionist! Account Clerk, the City Clerk may r eive cash payments. b. The Account Clerk will be responsible for d and recording the same in the general led c. Financial reports and bank reconciliati Director and presented to the council 0 d. 2. Accountinl! Controls a. bered cash receipt, p , a description of the e revenue account the b. . pt shal a-part. The first part will be given to the . I be retained with the payment and given to the g and filing. in the signature, or at least the initials, of the staff ent (typically the Receptionist! Account Clerk.) e. d in the city's bank account on a daily basis, or when the ceeds $250. Under circumstances shall payments, whether nstrument, be kept longer than one week. f. Cash receipts shall be kept in a locked box in a safe, vault, or similar secure place. g. Cash receipts shall be reconciled on a daily basis by the Receptionist! Account Clerk. Shortages or overages shall be reported immediately to the City 7 Administrator. h. Payments made in cash shall be received by the Receptionist/Account Clerk and one other designated staff person. The cash shall be counted and verified by both staff persons. The receipt shall indicate that the payment is a cash payment and will contain the signatures of both staff persons. For payments made by check, the check number will be include n the receipt. Mayor Adopted by the City Council of the City of Ce 2002. Approved: 8 . . . . . I I I I I I I I I, I -- SEP.17.2002 12:18PM WBl CITY HALL NO. 421 CIty of 1JIIl1ite Sur Lake // etaalllc:alion of Accounts / / PurohaainQ Pr'lI::edure 111'1(\ Acacunt Number Descrlption;! ~ . June 1, 2000' ////.. ._-~~'~-.....,----->_..-- Purohasing Pl'OOedure The following gUldeUnes &~ould be ulled when purchacing items higher priced, non- routine Items In the c:ourae of business. Competitive prloe.quoteslblds (lh_ or more) must be obtained fer services or COmmOditieS. ' . ' . " ". , ~ ".1., " '. I", Verbal or wrltten qUotetion lor purchases betwlllln ~1 ,500 end $1C,000. Wrfttln quotation for purcl1ase. belween $10,000 alld $00,000. Perml! bids for purchaSe in ~ of $50.000. Prepere a pUrchase order or II documented In\IQice and submit lIto the Depllrtmellt Head ' for approval. . ille puroh..e order must include: 1. An expillnltion juaUrylng tI1s request 2. Tebulation Of quoleslblds wiler. llppropriete. 3. Codl!1g "'\/here the expense shOUld be Charged.) E:aoh COding requires a buslnus unit number and object 4. BUdQllt approprlllion for (item or service) requisitioned. For capital Outley, indicate the approprlatlon for the Item reqUiSitioned. For lWblicription cr membershIp, indicate li'le appropriation for the ' Indlvfdual ~ern requisitioned.' , For conferences or 8clhoole. indIcate the approprllltion for Ine indiVidual conlerenCGI and Ii,t ~tlm.ted cost oflnil\l4ll, ~l8trat!on, lodging, meals,etc. 5. Department Head approval. The documented invoice muat include: ,. ElcJ:llanfllion jlJlltilyiilg It\e rsqUIlSt. 2. Oats ltems{e) were reoelved. 3. Price and extemslons are COJTeGt. 2 ' P.2 ,I 1:,1 ; I~' ;': ,;;: j ,,' .' j 1"1 ~. l II iT' l , : ~', :.1 n; lj: !, ~ II r ' I ,. 1 i , I " I' 1 I. " " J ,f I; , il ,l :f I ii c,~ otWhIta Belir t.ake Cla&sl1lOlltlcn of Aocountl Purchasing Praoedura Rnd Account Number tleacrlption June 1, 2000 Plll'llhRGlng Procedure C:olltlnl.led 4. TlIb~!ation,Ofquo!l. (wt:ere neces$l.l!y) OrWio dl~rvnt vendOl'l. , I ,', ." "r" 5. Coding (WhSI\t the .xpente should be charged,) eaeh coding require. II llullinoH unit number and' Obj4l;t, I!JIpendllUl'lI Mecun! Numb8r Examplli c.), \ ,l The expendltulOl aCCOUnt number il madRup of two element!: i)usinllfll unit number and object number In sequential Orallr. Each bUllna. unit number Is Ued to a fund and department. For example, if lhe Pirkl Oepllrtment i'eCluestlld stump grfndlng It Op~milt Beach, the aecount nUmber would be 1S..S,8!eO. 1 i!l43= Business unit number felr Opt1mlClBeech, which is tied to the Ger.eraJ Fund and the PerkB Oepllrtm8l\1 85BO- E!iq:enalWre object fer C~ntraated Services , Revemjll A=<lOlJnt Number ~Impl' .' ":" . .'; The I'llvenue Ilccount number Ii' made up of tWo aiements: bueiness unit number and object nUmber in sequential order. Each bUlliness unit number Is tlBd to I fl.ind and Ill1OOrc:e. As an example, it the City received menlY lbr en ice rental, the account number would be 5201.48B8. 5201= 8u4iness unit'number for the Sporlll Center, whlcl1l. Ned to the SPcrta Center Fund , , 4,888=Reven ue, obJeol ror leil ~ental If you havlIl any qUlisdonil regarding tile purol1'81ng proeedure llr lCCllunt coding, please cell tne Finanee I:lepertment, Don Rambow (3501 or ~1l-8817) or Kerri l<el/y (3802 cr 429-8510). . :3 ::;",-1 "':::'b'(i.J .,.,UU I I......... "'~M ! i ...-- ...,... ......-:.-."""". ,.,.. ,..,..... . , tervi{{e '[.sta6fi..Jied" IS-5i Organization Name: CITY OF CENTERVILLE Monthly Gambling Summary ~ ~q ~v\'OOI."'CL.vY3 Gambling Location: 'f"rll!- $1:""";::' T;J,0 Cbj 0'2- MonthlY ear: . Name ofIndividual Completing Form: Jbu,-" W ~)C~J:,;)"" CPA Ten Percent Net Profit Calculation A. Net Receipts - T otallines 2c, 3c, 8c, 9c (per Schedule A if more than one (I) site) ~q'1<1 B. Sums of lines 22 thru 33 (per Schedule A if more than one (1) site) '1'1 '3'1 c Line a - line b (\'-\1:> '> Miscellaneous Deductions (for this site only) 2. Combined receipts tax for this site Y\'1 1'6 J. Pulltab tax to distributor 3. Federal Taxes (per schedule CID) 4. State Gambling Tax (per line 11) r- -::l D. Total Miscellaneous Deductions for this site yy?- < 5'32 ) E- Line c - line d F. Line e X 50% AMOUNT DUE < Z.''\$ 40% < 7-S1 ') List Receivers of funds/or attach a separate page 10% < <;<1, '; PAYABLE TO THE CITY OF CENTERVILLE *DUE ANNUALLY /7 ~R ORDINANCE' SigMt= ~ \ 1 . , 'E.sta6{iA;ed" 1S.r; Gambling Location: CITY OF CENTERVILLE Monthly Gambling Summary U€.,Af, '\Zv/,<)K.f.. ~OL-[ C_v\:) \J-rs~ GuLlS P;;::Z.7\A '1.101- Organization Name: MonthlYear: Name ofIndividual Completing Form; \SI1~U\ W, ~J().-",JG-. , cPr\- Ten Percent Net Profit Calculation A. Net Receipts - Total lines 2c, 3c, 8c, 9c (per Schedule A if more than one (1) site) (.17_ "( B. Sums oflines 22 thru 33 (per Schedule A if more than one (1) site) ?,:Zloq, I c. Line a - line b <Ie-I,--} Miscellaneous Deductions (for this site only) I. Pulltab tax to distributor 2. Combined receipts tax for this site 'Z 3. Federal Taxes (per schedule C/O) 4. State Gambling Tax (per line 11) L-- F. Line e X 50% AMOUNT DUE )D \157- ? < -)I.,'; D. Total Miscellaneous Deductions for this site E. Line c - line d 40% <1-p1? List Receivers of funds/or attach a separate page 10% <\57 PAYABLE TO THE CITY OF CENTERVILLE *DUE ANNUALLY AS PER ORDINANCE* . \fj{~Jt Signature: MINNESOTA DEPARTMENT OF REVENUE MONTHLY SlM4ARY and TAX RETURN (G-I) lawful Gambling Activity Organization license 03800 Name Dead Broke Saddle Club Schedule B-2 Game Count 166 Month and Year AUGUST 2002 Address 19680 Harrow Avenue North. Forest lake MN 55025 Attached: Schedule A Schedule B2 Schedule F if 13 1 Prrrises 1 Bingo. (A) Gross (B) Prizes (C) Net 1 0.00 0.00 0.00 2 Raffles [ ] Exempt, Schedule-ER 3 Paddletickets. . . . 2 0.00 3 2,280.00 4 2,280.00 5 0.00 6 2,280.00 7 27.65 8 0.00 9 258,229.50 .10 260,537.15 4 SUB-TOTAL (Add Lines 1 through 3). 5 Last Month Line 6C, if it was negative. 6 Adjusted Sub-Total (Line 4 minus Line 5) 7 Income from Interest and Dividends 8 Tipboards. 9 Pu lltabs . ,0 TOTAlS (Add Lines 6,7,8,9) 11 Gambling Tax (8.5% of Line 6e) 12 Combined Receipts Tax (Schedule E, Line 9) 0.00 2,204.00 2,204.00 2,204.00 0.00 210,341.00 212,545.00 13 PAY THIS AMOUNT (Line 11 plus Line 12) Check to Department of Revenue. 13 14 Gambling Tax Paid to Distributors for Pulltabs & Tipboards 15 TOTAL Gambling Tax (Add Lines 13 and 14) . . . . . 0.00 76.00 76.00 0.00 76.00 27.65 0.00 47,888.50 47,992.15 11 12 6.46 151.23 157.69 5,028.77 5,186.46 14 15 16 GROSS PROFIT, After Taxes (Line 10C minus Line 15) to line 17, page 2. 16 42,805.69 co ect and co lete. ~ Da}er; It:/~ I MINNESOTA DEPARTMENT OF REVENUE MONTHLY SUMMARY and TAX RETURN (G-1) Paae 2 Organization License Month and Year 03800 AUGUST 2002 17 Gross profit from line 16 of page 1. . . . 18 Beginning Inventory (Last Month Line 21) . 19 Gambling Product Obtained, with Sales Tax. 20 Goods Available (Line 18 plus Line 19) 21 Ending Inventory (excludes Sales Tax). 22 Goods Used (Line 20 minus Line 21) 23 Compensation and Payroll taxes. . 24 Penalty or Interest on Taxes paid during the month 17 42,805.69 18 4,565.52 19 4,084.44 20 8,649.96 21 4,031.94 22 4,618.02 23 15,298.84 24 0.00 25 Advertising. . . . . 25 0.00 31 Theft and Liability Insurance. 26 971. 88 27 0.00 28 0.00 29. 2,450.00 30 550.00 31 0.00 32 0 . 00 26 Accounting and Legal Services. 27 Miscellaneous Expenses, Supplies & Bank Charges. 28 Purchase/Repair of Furnishings or Devices for Gambling. 29 Rent for the Purpose of Conducting Lawful Gambling 30 Utilities. . . . . . . . . . . 32 Manager's Bond, Licenses, Local Fee, Premises Permit 33 Cash Long(-) or Cash Short(+). . . . 33 -46.50 34 DEPOSIT REQUIRED, Excess Cash Short Reimbursement(-) 34 0.00 35 Deposited Amount, Excess Expense Reimbursement(-). 35 0.00 36 TOTAL ALLOWABLE EXPENSES (Add Lines 22 through 35) 36 23,842.24 37 NET PROFIT (Line 17 minus Line 36) . . . . . . . . 37 18,963.45 38 Prior Month Profit Carry-Over (Line 44 from Last Month). 38 45,538.46 39 Approved Adjustments (Attach Letter and/or Add Line 5C if not zero). 39 0.00 40 BALANCE Sub-Total (Add Lines 37, 38 and 39). . . . 40 64,501.91 41 Lawful Purpose Expenditures (Line 11 Schedule C/O) 41 3,734.20 42 Board-Approved Expenditures (Line 13 Schedule C/O) 42 0.00 43 Total Expenditures (Add Lines 41 and 42) . 43 3,734.20 44 PROFIT CARRY-OVER (Line 40 minus Line 43). 44 60,767.71 46 FUNDS BALANCE DIFFERENCE from Schedule F, Line 22. 47 Pulltab & Tipboard UNSOLD TICKETs this month . . . .46 0.24 .47 69,161. 00 MINNESOTA DEPARTMENT OF REVENUE LAWFUL GAMBLING ACTIVITY G-l SCHEDULE A RECEIPTS and EXPENSES PER PREMISE Organ.License 03800 Lines 1-10 and Premise Number Premise Name 008 The Trio Inn 18-36 correspond to Form G-l (A) Gross (B) 0.00 0.00 1,680.00 1,680.00 0.00 1,680.00 0.00 0.00 31,618.00 33,298.00 I Bingo. . . . . . . . . . . . . . . 1 2 Raffles [ ] Exempt, Schedule-ER . 2 3 Paddletickets ... . . . . . . . 3 4 SUB-TOTAL (Add Lines I through 3). . . . . 4 5 Proportional Part, last Month G-l Line 6C. 5 6 Adjusted Sub-Total (Line 4 minus Line 5) 6 7 Income from Interest and Dividends 7 8 Tipboards. . . . . . . . 8 9 Pu lltabs . . . . . . . . . . . .. .... 9 10 TOTAlS (Add lines 6 - 9) . . . . . .10 18 Beginning Inventory (Last Month line 21) . 19 Gambling Product Obtained, with Sales Tax. 20 Goods Available (line 18 plus Line 19) . . :1 Ending Inventory (excludes Sales Tax). . . :2 Goods Used (Line 20 minus line 21) . . . . 23 Compensation and Payroll taxes. . . . . . . . . . 24 Penalty or Interest on Taxes paid during the month 25 Advert i sing. . . . . . . . . . . . . . . . . . . . 26 Accounting and legal Services. . . . . . . . . . . 27 Bank Charges and Miscellaneous Supplies & Expenses. . 28 Purchase/Repair of Furnishings or Devices for Gambling 29 Rent for the Purpose of Conducting lawful Gambling. 30 Utilities. . . . . . . . . . . . . . . . . . . . . . 31 Theft and liability Insurance. . . . . . . . . . . . 32 Manager's Bond, Licenses, Local Fee, Premises Permit 33 Cash Long(-) or Cash Short(+). . . . . . . . . . . . 34 DEPOSIT REQUIRED, Excess Cash Short Reimbursement(-) 35 Deposited Amount, Excess Expense Reimbursement(-). . 36 TOTAL ALLOWABLE EXPENSES (Add Lines 22 through 35) . Line numbers correspond to the Tax Return (Form G-1) line numbers. Gss 7/99 Report Month/Year AUGUST 2002 Prizes (C) 0.00 0.00 1,624.00 1,624.00 1,624.00 0.00 26,825.00 28,449.00 Net 0.00 0.00 56.00 56.00 0.00 56.00 0.00 0.00 4,793.00 4,849.00 18' 1,345.86 19 267.50 20 1,613.36 21 1,017.11 22 596.25 23 3,945.93 24 0.00 25 0.00 26 194.38 27 0.00 28 0 . 00 29 300.00 30 0.00 31 0.00 32 0.00 33 -48.00 34 0.00 35 0 . 00 36 4,988.55 MINNESOTA DEPART"ENT OF REVENUE LAWFUL GAMBLING ACTIVITY G-1 SCHEDULE A RECEIPTS and EXPENSES PER PREMISE Organ.License 03800 Lines 1-10 and Premise Number Premise Name 012 Wise GUYS Pizza & Pub 18-36 correspond to Form G-l Report Month/Year AUGUST 2002 (A) Gross (B) Prizes (C) Net 1 Bingo. . . . . . . . . . . . . . 1 0.00 0.00 0.00 2 Raffles [ ] Exempt, Schedule-ER . 2 0.00 0.00 0.00 3 Paddletickets . . . . . . . . 3 600.00 580.00 20.00 4 SUB-TOTAL (Add lines 1 through 3). . 4 600.00 580.00 20.00 5 Proportional Part, Last Month G-l Line 6C. 5 0.00 0.00 6 Adjusted Sub-Total (Line 4 minus Line 5) 6 600.00 580.00 20.00 7 Income from Interest and Dividends . 7 0.00 0.00 8 Tipboards. . . . . . . 8 0.00 0.00 0.00 9 Pulltabs . . . . . , . 9 13,614.00 10,907.00 2,707.00 . . . . . . . 10 TOTALS (Add Lines 6 - 9) . . . . .10 14,214.00 11 ,487 .00 2,727.00 18 Beginning Inventory (Last Month Line 21) . 19 Gambling Product Obtained, with Sales Tax. 20 Goods Available (Line 18 plus Line 19) . . 21 Ending Inventory (excludes Sales Tax). . . 22 Goods Used (Line 20 minus Line 21) . . . . 23 Compensation and Payroll taxes. . . . . . . . . . 24 Penalty or Interest on Taxes paid during the month 25 Advert i sing. . . . . . . . . . . . . . . . . . . . 26 Accounting and Legal Services. . . . . . . . . . . 27 Bank Charges and Miscellaneous Supplies & Expenses. . 28 Purchase/Repair of Furnishings or Devices for Gambling 29 Rent for the Purpose of Conducting Lawful Gambling. 30 Ut i 1 it i es . . . . . . . . . . . . . . . . . . . . . . 31 Theft and Liability Insurance. . . . . . . . . . . . 32 Manager's Bond, Licenses, Local Fee, Premises Permit 33 Cash Long{-) or Cash Short(+). . . . . . . . . . . . 34 DEPOSIT REQUIRED, Excess Cash Short Reimbursement{-) 35 Deposited Amount, Excess Expense Reimbursement{-). . 36 TOTAl ALLOWABLE EXPENSES (Add Lines 22 through 35) . 18 . 19 20 21 22 23 24 25 26 27 28 29 30 31 32 . 33 .(SeMG-l) . . 35 . . 36 Line numbers correspond to the Tax Return (Form G-1) line numbers. Gss 7/99 478.93 260.04 738.97 337.15 401.82 2,129.84 0.00 0.00 194.38 0.00 0.00 100.00 0.00 0.00 0.00 59.00 -16.00 0.00 2,869.03 MINNESOTA DEPARTMENT OF REVENUE G-I SCHEDULE B-2 LAWFUL GAMBLING ACTIVITY REPORT OF GAMES PLAYED, LOST or DESTROYED Page 1 of 1 ~.cense 03800: Dead Broke Saddle Club Game Type Premise 008: The Trio Inn PULL TABS PLAYED Report Month/Year AUGUST 2002 MANUFACTURER's In-Play Ideal Ideal Unsold Gross Prizes IDEAL CASH Long Removed 10 Part # SERIAL # Date Gross Prize Value Receiots Value NET Deposit -Short Date GT 4513 IG 7265 AN 32110 GT 4551 AG TVS1l6 GT 4559 IG 7272 UM CCM400 AI PG868 5396766 07/20 3136. 2465. 1268. 1868.00 1740.00 128.00 129.00 1. 00 08/01 8930978 07/31 3168. 2440. 416. 2752.00 2262.00 490.00 458.00 -32.00 08/02 2416061 07/31 3000. 2325. 792. 2208.00 1861.00 347.00 358.00 11.00 08/09 5408298 08/09 3136. 2409. 6758403 08/01 3108. 2426. O. '. 3136.00 2409.00 727.00 730.00 3.0008/12 3108.00 2425.00 683.00 746.00 63.00 08/12 o. 5408590 08/13 3136. 2409. 792. 2344.00 1862.00 482.00 482.00 0.00 08/18 8930979 08/13 3168. 2440. 438. 2730.00 2071.00 659.00 652.00 -7.00 08/21 7208994 06/22 7200. 5624. 3242. 3958.003711.00 247.00 279.00 32.00 08/24 170056 07/03 7198. 5640. 4066. 3132.00 2792.00 340.00 320.00 -20.00 08/24 .588 5419969 08/21 3136. 2419. 1078. 2058.00 2026.00 32.00 33.00 1.00 08/29 TP 13424-MN 0857981 08/18 3024. 2320. 883. 2141.00 1859.00 282.00 278.00 -4.00 08/31 TP 13610-MN 0897563 08/29 3024. 2317. 841. 2183.00 1807.00 376.00 376.00 0.00 08/31 Column I J K L M N TOTAL THIS PAGE .......... Line 16 13816. 31618. 26825. 4793.00 4841. 00 48.00 Total from previous page ......... O. o. O. 0.00 0.00 0.00 TO TAX RETURN or to next page 13816. 31618. 26825. 4793.00 4841. 00 48.00 Gss 07/99 MINNESOTA DEPARTMENT OF REVENUE &-1 SCHEDULE B-2 LAWFUL GAMBLING ACTIVITY REPORT OF GAMES PLAYED, LOST or DESTROYED Page 1 of 1 License 03800: Dead Broke Saddle Club Game Type Premise 012: Wise Guys Pizza & Pub PULL TABS PLAYED Report MonthjYea AUGUST 2002 MANUFACTURER's In-Play Ideal Ideal Unsold Gross Prizes IDEAL CASH Long Removed 10 Part # SERIAL # Date Gross Prize Value Receipts Value NET Deoosit -Short Date TP 13216-MN 0834992 07/31 3024. 2320. 971. , IG 7265 8930962 07/29 3168. 2440. 817. IG 7272 8930959 08/02 3168. 2440. 668. AI PF006 140209 07/01 2999. 2313. 1263~ 2053.00 1667.00 386.00 383.00 -3.00 08/02 2351.00 1910.00 441.00 438.00 -3.00 08/12 2500.00 1822.00 678.00 663.00 -15.00 08/12 1736.00 1645.00 91.00 63.00 -28.00 08/15 GT 4559 AI PG845 5408591 08/12 3136. 2409. 1020. 2116.00 1626.00 490.00 483.00 -7.00 08/23 110048 08/23 2999. 2300. 141. 2858.00 2237.00 621.00 618.00 -3.00 08/28 Column I J K L M N TOTAL THIS PAGE .......... Line 16 4880. 13614. 10907. 2707.00 2648.00 -59.00 Total from previous page ......... O. O. O. 0.00 0.00 0.00 TO TAX RETURN or to next page 4880. 13614. 10907. 2707.00 2648.00 -59.00 Gss 07/99 MINNESOTA DEPARTMENT OF REVENUE G-I SCHEDULE B-2 LAWFUL GAMBLING ACTIVITY REPORT OF GAMES PLAYED, Page 1 of 4 LOST or DESTROYED , LIcense 03800: Dead Broke Saddle Club Game Type Report Month(Year Premise 008: The Trio Inn PADDLE TICKETS PLAYED AUGUST 2002 MANUFACTURER's In-Play Ideal Ideal Unsold Gross Prizes IDEAL CASH Long Removed ID Part # SERIAL # Date Gross Prize Value Receiots Value NET Deposit -Short Date JM 30#TICKET 407183 08/02 30. 29. O. 30.00 29.00 1.00 1.00 0.00 08/02 S JM 30#TICKET 407184 08/02 30. 29. O. 30.00 29.00 1.00 1.00 0.00 08/02 S JM 30#TICKET 407185 08/02 30. 29. O. 30.00 29.00 1.00 1.00 0.00 08/02 S JM 30#TICKET 407186 08/02 30. 29. 0.. 30.00 29.00 1.00 1.00 0.00 08/02 S JM 30#TICKET 407187 08/02 30. 29. O. 30.00 29.00 1.00 1.00 0.00 08/02 S JM 30#TICKET 407188 08/02 30. 29. O. 30.00 29.00 1.00 1.00 0.00 08/02 S JM 30#TICKET 407189 08/02 30. 29. O. 30.00 29.00 1.00 1.00 0.00 08/02 S JM 30#TICKET 407190 08/02 30. 29. O. 30.00 29.00 1.00 1.00 0.00 08/02 S JM 30#TICKET 407191 08/02 30. 29. O. 30.00 29.00 1.00 1.00 0.00 08/02 S 10#TICKET 407192 08/02 30. 29. O. 30.00 29.00 1.00 1.00 0.00 08/02 S JM 30#TI CKET 407193 08/02 30. 29. O. 30.00 29.00 1.00 1.00 0.00 08/02 S JM 30#TICKET 407194 08/02 30. 29. O. 30.00 29.00 1.00 1.00 0.00 08/02 S JM 30#TICKET 407195 08/09 30. 29. O. 30.00 29.00 1.00 . 1.00 0.00 08/09 S JM 30#TICKET 407196 08/09 30. 29. O. 30.00 29.00 1.00 1.00 0.00 08/09 S JM 30#TICKET 407197 08/09 30. 29. O. 30.00 29.00 1.00 1.00 0.00 08/09 S Column I J K L M N TOTAL THIS PAGE .......... Line 16 O. 450. 435. 15.00 15.00 0.00 Total from previous page ......... O. o. o. 0.00 0.00 0.00 TO TAX RETURN or to next page O. 450. 435. 15.00 15.00 0.00 Gss 07/99 MINNESOTA DEPARTMENT OF REVENUE G-l SCHEDULE B-2 LAWFUL GAMBLING ACTIVITY REPORT OF GAMES PLAYED, Page 2 of 4 LOST or DESTROYED License 03800: Dead Broke Saddle Club Game Type Report Month/ye Premi se 008: The Trio Inn PADDLE TICKETS PLAYED AUGUST 2002 I MANUFACTURER's In-Play Ideal Ideal Unsold Gross Prizes IDEAL CASH Long Removed 10 Part # SERIAL # Date Gross Prize Value ReceiDts Value NET DeDosit -Short Date JM 30#TICKET 407198 08/09 30. 29. O. 30.00 29.00 1.00 1.00 0.00 08/09 S JM 30#TICKET 407199 08/09 30. 29. O. 30.00 29.00 1.00 1.00 0.00 08/09 S JM 30#TICKET 407200 08/09 30. 29. O. 30.00 29.00 1.00 1.00 0.00 08/09 S JM 30#TICKET 407201 08/09 30. 29. ();. 30.00 29.00 1.00 1.00 0.00 08/09 S JM 30#TICKET 407202 08/09 30. 29. O. 30.00 29.00 1.00 1.00 0.00 08/09 S JM 30#TICKET 407203 08/09 30. 29. O. 30.00 29.00 1.00 1.00 0.00 08/09 S JM 30#TICKET 407204 08/09 30. 29. O. 30.00 29.00 1.00 1.00 0.00 08/09 S JM 30#TICKET 407205 08/09 30. 29. O. 30.00 29.00 1.00 1.00 0.00 08/09 S JM 30#TICKET 407206 08/09 30. 29. O. 30.00 29.00 1.00 1.00 0.00 08/09 S JM 30#TICKET 407207 08/16 30. 29. O. 30.00 29.00 1.00 1.00 0.00 08/'': S JM 30#TICKET 407208 08/16 30. 29. O. 30.00 29.00 1.00 1.00 0.00 08/"v S JM 30#TICKET 407209 08/16 30. 29. O. 30.00 29.00 1.00 1.00 0.00 08/16 S JM 30#TICKET 407210 08/16 30. 29. O. 30.00 29.00 1.00. 1.00 0.00 08/16 S JM 30#TICKET 407211 08/16 30. 29. O. 30.00 29.00 1.00 1.00 0.00 08/16 S JM 30#TI CKET 407212 08/16 30. 29. O. 30.00 29.00 1.00 1.00 0.00 08/16 S Column I J K L M N TOTAL THIS PAGE ~ . . . . . . . 4 . Line 16 O. 450. 435. 15.00 15.00 0.00 Total from previous page ......... O. 450. 435. 15.00 15.00 0.00 TO TAX RETURN or to next page O. 900. 870. 30.00 30.00 0.00 Gss 07/99 MINNESOTA DEPARTMENT OF REVENUE G-1 SCHEDULE 8-2 LAWFUL GAMBLING ACTIVITY REPORT OF GAMES PLAYED, Page 3 of 4 LOST or DESTROYED ~,cense 03800: Dead Broke Saddle Club Game Type Report Month(Year Premise 008: The Trio Inn PADDLE TICKETS PLAYED AUGUST 2002 MANUFACTURER's In-Play Ideal Ideal Unsold Gross Prizes IDEAL CASH Long Removed 10 Part II SERIAL II ~ Gross Prize Value Receiots Value NET Depos it -Short Date I JM 30llTICKET 407213 08/16 30. 29. O. 30.00 29.00 1.00 1.00 0.00 08/16 S JM 30llTICKET 407214 08/16 30. 29. O. 30.00 29.00 1.00 1.00 0.00 08/16 S JM 30#TICKET 407215 08/16 30. 29. O. 30.00 29.00 1.00 1.00 0.00 08/16 S JM 30#TICKET 407216 08/16 30. 29. 0'. 30.00 29.00 1.00 1.00 0.00 08/16 S JM 30llTICKET 407217 08/16 30. 29. O. 30.00 29.00 1.00 1.00 0.00 08/16 S JM 30#TlCKET 407218 08/16 30. 29. O. 30.00 29.00 1.00 1.00 0.00 08/16 S JM 30#TlCKET 407219 08/23 30. 29. O. 30.00 29.00 1.00 1. 00 0.00 08/23 S JM 30#TICKET 407220 08/23 30. 29. O. 30.00 29.00 1.00 1.00 0.00 08/23 S JM 30#TICKET 407221 08/23 30. 29. O. 30.00 29.00 1.00 1.00 0.00 08/23 S 30#TlCKET 407222 08/23 30. 29. O. 30.00 29.00 1.00 1.00 0.00 08/23 S JM 30#TlCKET 407223 08/23 30. 29. O. 30.00 29.00 1.00 1.00 0.00 08/23 S JM 30#TlCKET 407224 08/23 30. 29. O. 30.00 29.00 1.00 1.00 0.00 08/23 S JM 30#T!CKET 407225 08/23 30. 29. O. 30.00 29.00 1.00 1.00 0.00 08/23 S JM 30#T! CKET 407226 08/23 30. 29. O. 30.00 29.00 1.00 1.00 0.00 08/23 S JM 30#TlCKET 407227 08/23 30. 29. O. 30.00 29.00 1.00 1.00 0.00 08/23 S Column 1 J K L M N TOTAL THIS PAGE .......... line 16 O. 450. 435. 15.00 15.00 0.00 Total from previous page ......... O. 900. 870. 30.00 30.00 0.00 TO TAX RETURN or to next page .... O. 1350. 1305. 45.00 45.00 0.00 Gss 07/99 MINNESOTA DEPARTMENT OF REVENUE G-I SCHEDULE 8-2 LAWFUL GAMBLING ACTIVITY REPORT OF GAMES PLAYED, Page 4 of 4 LOST or DESTROYED License 03800: Dead Broke Saddle Club Game Type Report Month/Ye Premise 008: The Trio Inn PADDLE TICKETS PLAYED AUGUST 2002 MANUFACTURER's In-Play Ideal Ideal Unsold Gross Prizes IDEAL CASH Long Removed ID Part # SERIAL # Date Gross Prize Value Receiots Value NET Deoosit -Short Date JM 30#TICKET 407228 08/23 30. 29. O. 30.00 29.00 1.00 1.00 0.00 08/23 S JM 30#TICKET 407229 08/23 30. 29. O. 30.00 29.00 1.00 1.00 0.00 08/23 S JM 30#TICKET 407230 08/23 30. 29. O. 30.00 29.00 1.00 1.00 0.00 08/23 S JM 30#TICKET 407231 08/30 30. 29. 0.. 30.00 29.00 1.00 1.00 0.00 08/30 S JM 30#TICKET 407232 08/30 30. 29. O. 30.00 29.00 1.00 1.00 0.00 08/30 S JM 30#TICKET 407233 08/30 30. 29. O. 30.00 29.00 1.00 1.00 0.00 08/30 S JM 30#TICKET 407234 08/30 30. 29. O. 30.00 29.00 1.00 1.00 0.00 08/30 S JM 30#TICKET 407235 08/30 30. 29. O. 30.00 29.00 1.00 1.00 0.00 08/30 S JM 30#TICKET 407236 08/30 30. 29. O. 30.00 29.00 1.00 1.00 0.00 08/30 S JM 30#TICKET 407237 08/30 30. 29. O. 30.00 29.00 1.00 1.00 0.00 08l'n S JM 30#TICKET 407238 08/30 30. 29. O. 30.00 29.00 1.00 1.00 0.00 08/..v S Column I J K L M N TOTAL THIS PAGE .......... Line 16 O. 330. 319. 11.00 11. 00 0.00 Total from previous page ......... O. 1350. 1305. 45.00 45.00 0.00 TO TAX RETURN or to next page O. 1680. 1624. 56.00 56.00 0.00 Gss 07/99 MINNESOTA DEPARTMENT OF REVENUE G-l SCHEDULE B-2 LAWFUL GAMBLING ACTIVITY REPORT OF GAMES PLAYED, Page 1 of 2 LOST or DESTROYED L,cense 03800: Dead Broke Saddle Club Game Type Report Month/Year Premise 012: Wise Guys Pizza & Pub PADDLE TICKETS PLAYED AUGUST 2002 MANUFACTURER's In-Play Ideal Ideal Unsold Gross Prizes IDEAL CASH Long Removed 10 Part # SERIAL # Date Gross Prize Value ReceiDts Value NET DeDosit -Short Date JM 30#TICKET 408001 08/04 30. 29. O. 30.00 29.00 1.00 1.00 0.00 08/04 S JM 30#TICKET 408002 08/04 30. 29. O. 30.00 29.00 1.00 1.00 0.00 08/04 S JM 30#TICKET 408003 08/04 30. 29. O. 30.00 29.00 1.00 1.00 0.00 08/04 S JM 30#TICKET 408004 08/04 30. 29. O' 30.00 29.00 1.00 1.00 0.00 08/04 '. S JM 30#TICKET 408005 08/04 30. 29. O. 30.00 29.00 1.00 1.00 0.00 08/04 S JM 30#TICKET 408006 08/11 30. 29. O. 30.00 29.00 1.00 1.00 0.00 08/11 S JM 30#TICKET 408007 08/11 30. 29. O. 30.00 29.00 1.00 1.00 0.00 08/11 S JM 30#TICKET 408008 08/11 30. 29. O. 30.00 29.00 1.00 1.QO 0.00 08/11 S JM 30#TlCKET 408009 08/11 30. 29. O. 30.00 29.00 1.00 1.00 0.00 08/11 S 30#TlCKET 408010 08/18 30. 29. O. 30.00 29.00 1.00 1.00 0.00 08/18 S JM 30#TlCKET 408011 08/18 30. 29. O. 30.00 29.00 1.00 1.00 0.00 08/18 S JM 30#Tl CKET 408012 08/18 30. 29. O. 30.00 29.00 1.00 1.00 0.00 08/18 S JM 30#TICKET 408013 08/18 30. 29. O. 30.00 29.00 1.00 . 1.00 0.00 08/18 S JM 30#TlCKET 408014 08/18 30. 29. O. 30.00 29.00 1.00 1.00 0.00 08/18 S JM 30#TlCKET 408015 08/25 30. 29. O. 30.00 29.00 1.00 1:00 0.00 08/25 S Column I J K L M N TOTAL THIS PAGE .......... Line 16 O. 450. 435. 15.00 15.00 0.00 Total from previous page ......... O. O. O. 0.00 0.00 0.00 TO TAX RETURN or to next page O. 450. 435. 15.00 15.00 0.00 Gss 07/99 MINNESOTA DEPARTMENT OF REVENUE G-l SCHEDULE B-2 LAWFUL GAMBLING ACTIVITY REPORT OF GAMES PLAYED, Page 2 of 2 LOST or DESTROYED License 03800: Dead Broke Saddle Club Game Type Report MonthlYea Premise 012: Wise Guys Pizza & Pub PADDLE TICKETS PLAYED AUGUST 2002 , MANUFACTURER's In-Play Ideal Ideal Unsold Gross Prizes IDEAL CASH Long Removed ID Part # SERIAL # Date Gross Prize Value Receiots Value NET DeDosit -Short Date JM 30#TICKET 408016 08/25 30. 29. O. 30.00 29.00 1.00 1.00 0.00 08/25 S JM 30#TICKET 408017 08/25 30. 29. O. 30.00 29.00 1.00 1.00 0.00 08/25 S JM 30#TICKET 408018 08/25 30. 29. O. 30.00 29.00 1.00 1.00 0.00 08/25 S JM 30#TICKET 408019 08/25 30. 29. o'~ 30.00 29.00 1.00 1.00 0.00 08/25 S JM 30#TICKET 408020 08/25 30. 29. O. 30.00 29.00 1.00 1.00 0.00 08/25 S Column I J K L M N TOTAL THIS PAGE .......... Line 16 O. 150. 145. 5.00 5.00 0.00 Total from previous page ......... O. 450. 435. 15.00 15.00 0.00 TO TAX RETURN or to next page O. 600. 580. 20.00 20.00 0.00 Gss 07/99 MINNESOTA LAWFUL GAMBLING SCHEDULE C/O Organization License Month/year Page of Allended Dead Broke Saddle Club 03800 AUGUST 2002 1 I Schedule? NO SCHEDULE C: Lawful Purpose Expenditures Approved Date of Check Reason Benefits Bv OrQan Check Number Check Made Out To: IRCS Code MIF Amount 08/15/2002 08/15/2002 6712 Burke Wheeler & Assoc a(l2) 2,900.00 Annua 1 Aud it 08/19/2002 08/19/2002 6743 City Of Lino Lakes a(8) 14.00 July City Tax 02/26/2002 08/27/2002 6745 On Site Sanotation a(7) Both 111.83 2002 Youth Show 08/24/2002 08/27/2002 6746 Parkway Elementary School a(4) 500.00 Donation 02/26/2002 08/27/2002 6747 Single Stop Promotions a(7) Both 208.37 2002 Youth Show Total for ALL PAGES: to Tax Return Line 41. 3,734.20 SCHEDULE D: Board Approved Expenditures NONE Approved Date of By Organ Check Check Number Check Made Out To: Reason TRCS Code Date Approved Amount Bv Board Total for ALL PAGES: 0.00 to Tax Return Line 42. I declare this Schedule is complete and correct to the best of my knowledge and belief. 9'-/9"-0 ~ 7' -(1' -6' Z- Chief Executive Date amb li ng anager Date Mail to: GAMBLING CONTROL BOARD Suite #300 South 1711 West County Road B Roseville, MN 55113 Gss 08/98 .4 MINNESOTA DEPARTMENT OF REVENUE LAWFUL GAMBLING ACTIVITY G-l SCHEDULE F GAMBLING FUND RECONCILIATION Organization Name License Number Dead Broke Saddle Club 03800 Gamblin9 checkina account 1 End-of-month checking account balance from statements 2 Deposits made during the month not included in line 1 3 Add 1 i nes 1 and 2 . . . . . . . . . . . . . . . 4 Checks written during the month not included in line 1. 5 RECONCILED BANK BALANCE (line 3 minus line 4) .... Other funds not included in Checkina Balance 6 Starting banks for games. . 6a 7.700.00 Reimbursment after monthend. 6b 0.00 Monthend cash balance in starting banks. 6 7 Total ending inventory (G-1 line 21) .. 7 8 Deposit after month-end for Games in G-l 8 9 Total in Savings & Other funds. . . . 9 10 Excess shortages (G-l, 34) and prior reimbursement due for excess shortages 10 Report Month/Year AUGUST 2002 1 65.801. 60 2 5.112.00 3 70.913.60 4 21.720.14 5 49.193.46 7.700.00 /1.031. 94 0.00 0.00 0.00 11 Fund Loss. (LG-250) . . . . 11a Refund Due (G-7430) . . . . lIb Open-Game prizes,by check. lIe Prizes bought, not awarded. lId Other additions. . . lIe 12 Add lines 6, 7, 8, 9, 10, 11 . . 13 Add lines 5 and 12 . . . . . . . 0.00 0.00 0.00 0.00 0.00 Tota 1 11 0.00 Unpaid Oblioations and Open Game Deposits 14 Tax from G-1 line 13 and any prior months taxes. . . . . 14 15 15 Deposits for games still in play 157.69 0.00 16 Loaned amounts included in bank statement. 1~ 0.00 17 Product part of unpaid invoices. 18 Other subtractions . 17 18 19 Add Lines 14 through 18. GAMBLING FUNDS RECONCILIATION 20 GAMBLING FUND BALANCE (line 13 minus 19) . . . . . 21 PROFIT CARRY-OVER (from Form G-1 line 44). . . . . 22 FUND BALANCE equals PROFIT CARRY-OVER, Difference. ate CJ j 0'1..- (U>J-'; W \In...,~ ~- 0.00 0.00 12 13 11.731. 94 60.925.40 19 157.69 20 21 22 60.767.71 60.767.71 0.00 612/464-7225